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2016-06-02 Regular MeetingPage Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, June 2, 2016, 6:30 p.m., Assembly Chambers INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (') are considered to be routine and non- controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. APPROVAL OF MINUTES 6. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 7. AWARDS AND PRESENTATIONS 5 A. Filipino American Heritage Month Proclamation. Filipino American Heritage Month Proclamation 2016 COMMITTEE REPORTS 9. PUBLIC HEARING 6-37 A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and _A Construction Chapter 15.10 Building Codes to Readopt the 1997 Uniform Building Code for One and Two -Family Dwellings; and to add a Local Exception to Eliminate the Requirement for Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at www.facebook.com/Kodiakislandborough@KodiakBorough @KodiakBorough w wwkodiakak us 91 Pagel of 174 Engineering for Certain Residential Construction in the Borough. Ordinance No. FY2016-12 Building Code - Engineering - Pdf 2016-06-02 Backup provided by Bob P. 2016-05-25 Bob Pederson/Doug Mathers Proposed Revisions to Title 15 38-45 B. Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildings, Public Facilities, Streets and Sidewalks Chapter 12.10 Changes to Existing Street Names; and Title 15 Building and Construction Chapter 15.4 Building Numbering. Ordinance No. FY2016-20 Addressing Code - Pdf 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS 46-56 A. Ordinance No. FY2017-01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Commencing on the First Day of July 2016 and Ending on the Thirtieth Day of June 2017 (Fiscal Year 2017 Budget). Ordinance No. FY2017-01 Budget Ordinance - Pdf 57-88 B. Owners Request for Review of a Planning and Zoning Commission Action Denying a Rezone of Lots 10 thru 13, Block 31, East Addition Subdivision FROM R2 -Two Family Residential To R3 -Multifamily Residential (KIBC 17.205.055B) (P&Z Case No. 16-012). Review of the Planning and Zoning Commission's Denial - Pdf 13. NEW BUSINESS 13.A. Contracts 89-94 1. Contract No. FY2016-51 Kodiak Middle School Canopy Replacement Project. Contract No. FY2016-51 KMS Canopy Replacement - Pdf 95-100 2. Contract No. FY2016-53 A Sole Source Professional Services Contract for Forest Management Services in Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at www.facebook.com/Kodiakislandborough � @KodiakBorough www.kodiakak.us Page 2 of 174 Accordance with KIBC 18.70.070 — Management Agreements. Contract No. FY2016-53 Forest Management Services - Pdf 101 -107 3. Contract No. FY2017-01 Kodiak Island Borough and City of Kodiak Animal Control Services Agreement. Contract No. FY2017-01 Animal Control - Pdf 13.B. Resolutions 108-122 1. Resolution No. FY2017-02 Reestablishing the Fees for the Kodiak Island Borough. Resolution No. FY2017-02 Reestablishing KIB Fees - Pdf 13.C. Ordinances for Introduction 123-131 1. Ordinance No. FY2016-01A Amending Ordinance No. FY2016-01, Fiscal Year 2016 Budget, by Amending Budgets to Account for Various Revenues That Are Over Budget, Providing for Additional Expenditures and Moving Funds Between Projects. Ordinance No. FY2016-01A Budget Amendment - Pdf 132-148 2. Ordinance No. FY2016-21 An Ordinance of the Assembly ;;A of the Kodiak Island Borough Amending Kodiak Island Borough Personnel Code Chapter 4 Hiring and Advancement Section 402 Job Vacancies and Section 405 Job Posting to Allow an Alternative for the Borough to Recruit New Applicants. Ordinance FY2016-21 Backup Information - Pdf 149-151 3. Ordinance No. FY2016-22 Amending KIB Code Title 2 Administration and Personnel Chapter 2.20 Borough Mayor Section 2.20.070 Miscellaneous and Chapter 2.30 Rules of the Assembly Section 2.30.100 Miscellaneous to decrease the Mayor and Assembly Members Compensation. Ordinance No. FY2016-22 Mayor and Assembly Compensation - Pdf 13.D. Other Items 152-154 1. Confirmation of the Assembly Appointment to the Mission Lake "Tidegate" Service Area Board (Mr. Robert Hoedel). Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at www.facebook.com/Kodiakislandborough@KodiakBorough @KodiakBorough www.kodiakak.us 91 Page 3 of 174 Mission Lake "Tide -gate" Service Area Board Appointment - Pdf 155-165 2. Appointment to the Kodiak Island Borough Assembly. 2016-05-23- Assembly Applicants - Pdf Stewart Application Withdrawal 3. Administer Oath of Office to Newly Appointed Assembly Member. 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) 17.A. Minutes of Other Meetings 166-174 1. Bay View Road Service Area Board Meeting Minutes of May 20, 2016; Fire Protection Area No. 1 Board Meeting Minutes of April 5, 2016; Solid Waste Advisory Board Meeting Minutes of May 2, 2016 Meeting Minutes of Other Boards 17.B. Reports Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at www.facebook.com/Kodiakislandborough@KodiakBorough @KodiakBorough www.kodiakak.us 91 Page 4 of 174 AGENDA ITEM #7.A. �i vvr vr' iC MY v •iv v' r �" vi -v V4rotlinativit DECLARING FILIPINO AMERICAN HERITAGE MONTH IN KODIAK WHEREAS, the Kodiak Island Borough is made up of a wonderful mosaic of culturally diverse people; and WHEREAS, Filipino Americans make vital contributions to the economic, social, political, and cultural quality of life in the community; and WHEREAS, June 12, 2016 marks the hath anniversary of the declaration of Philippine independence;and WHEREAS, this momentous occasion provides an opportunity for all Filipino Americans to share their cultural heritage with people of all races, ethnicities, and nationalities; and WHEREAS, this momentous occasion is essential so that Filipino Americans can continue to reflect the shared values and manifest ourjoys in harvesting the fruits of such values; and NOW, THEREFORE, 1, Jerrol Friend, Mayor of the Kodiak Island Borough do hereby proclaim the month of June 2016 as: Filipino American Heritage Month in Kodiak and urge all citizens to participate in the festivities celebrating the rich heritage and traditions of the Philippine Islands. - 0Fff wit/reu wlierei, Cs%Irate Irerz7t/da zt urs &C4zul anAcartw thir.real to l af/tud No Filipino American Heritage Month Proclamation. Page 5 of 174 AGENDA ITEM #9.A. KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 2. 2016 ASSEMBLY REGULAR MEETING TITLE: Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and Construction Chapter 15.10 Building Codes to Readopt the 1997 Uniform Building Code for One and Two -Family Dwellings; and to Add a Local Exception to Eliminate the Requirement for Engineering for Certain Residential Construction in the Borough. ORIGINATOR: Larry LeDoux FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: This item was postponed from the February 4, 2016 and May 5, 2016 regular meetings. At the May 19, 2016 regular meeting this Ordinance was amended by substitution and then postponed with direction to staff to include 1997 Uniform Building Code and add a local exception to eliminate the requirement for engineering for certain residential construction in the borough. It was recommended to hold another public hearing for this item due to the significant changes. This ordinance was requested by Assembly member LeDoux which would amend Chapter 15.10 of the Kodiak Island Borough Code to add a local exception to eliminate the requirement for engineering for certain construction in the borough. Building Official Doug Mathers provided additional information which were provided in the packet regarding the Joint Building Code Review Board's discussion regarding this ordinance. RECOMMENDED MOTION: The motion on the floor is to adopt Ordinance No. FY2016-12 (Version 5). Kodiak Island Borough Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 6 of 174 AGENDA ITEM #9.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 7 of 174 Introduced by: Borough Assembly Requested by: Borough Assembly I tile' 11,1111 1.111) V 1,R1110N Drafted by: By Direction of 2 Borough Assembly Introduced: 0121/2015 3 Public Hearing: 02/04/2016 q Postponed: 02/042016 5 Postponed: 05/05/2016 Amended Postponed: 05/19/2016 6 Public Hearing: 06/02/2016 7 Adopted: 8 KODIAK ISLAND BOROUGH 9 ORDINANCE NO. FY2016-12 10 II AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 12 BOROUGH AMENDING TITLE 15 BUILDINGS AND CONSTRUCTION 13 CHAPTER 15.10 BUILDING CODES TO READOPT THE 1997 14 UNIFORM BUILDING CODE FOR ONE AND TWO-FAMILY 15 DWELLINGS; AND TO ADD A LOCAL EXCEPTION TO ELIMINATE 16 THE REQUIREMENT FOR ENGINEERING FOR CERTAIN 17 RESIDENTIAL CONSTRUCTION IN THE BOROUGH 18 19 WHEREAS, as a second class Borough, the Kodiak Island Borough has adopted KIBC 20 Title 15 (Buildings and Construction) to regulate erection, construction, enlargement, 21 alteration, repair, moving, removal, conversion, demolition, occupancy, equipment, use, 22 height, area, and maintenance of buildings or structures in the borough; and 23 24 WHEREAS, in accordance with Chapter 15.10 KIBC, the Kodiak Island Borough 25 adopted by reference the 2012 International Residential Code (IRC) for One- and Two - 26 Family Dwellings (Ordinance FY 2013-09); and - 27 28 WHEREAS, the IRC requires engineering certification for structures that are not 29 designed to meet the prescriptive standards of the building code; and 30 31 WHEREAS, chapter 15.10 KIBC includes a number of local exemptions, exceptions, and 32 amendments to the standard building code requirements to reflect local conditons and 33 building practices; and 34 35 WHEREAS, in discussions related to the high cost of home construction in Kodiak, the 36 additional expense of engineering for certain new construction, additions, or remodeling 37 projects has been noted as a significant expense; and 38 39 WHEREAS, there are very few licensed practicing engineers in Kodiak, further adding to 40 the cost of complying with applicable engineering requirements for construction; and 41 42 WHEREAS, for decades, prior to the 2013 adoption of the IRC, safe and structurally 43 sound residential buildings were erected without the need or expense of engineering 44 required by the IRC; and 45 46 WHEREAS, the public necessity and general welfare of the community may be better 47 served by amending the code to reduce or eliminate some engineering requirements for 48 new or expanded residential construction; and 49 WHEREAS, the Borough Assembly set aside time for public input and discussion; and Kodiak Island Borough, Alaska Ordinance No. FY2016-12 Page 1 of 5 Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 7 of 174 AGENDA ITEM O.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 8 of 174 50 WHEREAS, the Borough Assembly, as a part of process, would hold public hearings to 51 adopt the amendments to eliminate certain engineering requirements for residential 52 construction; and 53 54 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 55 BOROUGH that: 56 57 Section 1: This ordinance is of a general and permanent nature and shall become a 58 part of the Kodiak Island Borough Code of Ordinances; and 59 60 Section 2: This ordinance shall be effective upon adoption. 61 62 Section 3: Title 15 Buildings and Consturction, Chapter 15.10 Building Codes, 63 Sections 15.10.010 Adoption of building and other codes and 15.10.050 64 Remote area exemptions are hereby amended as follows: 65 66 15.10.010 Adoption of building and other codes. 67 The following codes are hereby adopted by reference as the building codes for the 68 borough: 69 A. The 2009 International Building Code, as adopted with revisions in 13 AAC 50.020, and 70 including Appendix H, Signs, for all buildings except one- and two-family dwellings and 71 residential accessory buildings; provided, that the following revisions to the 2009 72 International Building Code in 13 AAC 50.020 are not adopted: (1) the deletion in 13 AAC 73 50.020(1) of Sections 103, 104.4, 104.6, 104.8, 105.4, 107.5, 108.4, 109.2, 109.5 and 110 74 to 115; and (2) the revisions in 13 AAC 50.020(7), (8), (9), (10), (11), (16), (17), (66), (73), 75 (74) and (77); 76 77 B. 1997 Uniform Building Code for one and two-family dwellings and residential 78 accessory buildings, including excerpts from Appendix Chapter 23, which are 79 Included in the Uniform Building Code Volume 1: options to Appendix Champter 23. 80 for exposure C and C High Wind Wail Framing and Wood Piles. 81 82 g anw rn.n.neupner oes:dppner Carle rn, nee and Two Family Dwellings with the 83 fe8ewiag-reyisieas; 84 85 # 86 Building; 40seats not eXGeedinq nen square feet (49.59 mm In aFea, that are no 87 mwe than nn'..ehes /lCn Fpm) above ItFade at any n 88 ended rn .nd .. 89 O R301.2.1.1, Wind .at ern; and wind design red .. 90 rere tthe a of the section 91 rr.e renn...:ng me., r,e r...n to c..rsmrs design se,egeey nn with 4I0 MPH ..hind spend in It 92 93 the 2942 ResideRtial Building GoGle. 9445-4 of the total gFess squ@Fe feet 95 aFea of the ax sting build ng that the addition will be attaGhed to. Roof pitGh is a maximum 96 Of 6112 OF less. One story add 11ORS may be bu it on a piling foundation Provided exist Rg 97 98 . 99 . Kodiak Island Borough, Alaska Ordinance No. FY2016-12 Page 2 of 5 Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 8 of 174 AGENDA ITEM #9.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 9 of 174 100 The m.. m ine. he ght shall be 8 iRGhes (293Fnm)The rissF shall he mn+n m 101veFtleally between leading edges of the adja .nn{ treads The greatest inn. height ... . 102 BRY flight of staiFs shall not exseed the smallsat by mgm IMP 310 iAGh (9.6 mm). RiseFs 103 shall be vertical OF sloped from the -,RdeFeidp of the nesing of the tread Move at an angle 104 105 that the 9P8RiRg 198MBBR k8ads does not peFmit the passage of a 4 inGh djametw (102 106 mm) sphere 107 106 4. R214 7.153.2, T.FeadS, ;a amended tR MRd AR folinwA ..._ ..........om-i .... .... t .... ........ ...... ........... \«v......{. ...� a.vgv varaoavg�mcvomw 109 The Mini . m {rend depth shall be 0 1AGhen (228mm\ The tread depth shall be mea 110 IIIat a Fight angle to the tmad's leading edge The gmptent tread depth within any flight n 112 Rising shall net exnPed the smallest by mom than 319 lRa.h (O C MM) 113 114 115 AR R111 lRk'8F System May be installed in tAlAFnhQlmRRR 116 117 One and two family dwell n@6 autematiG firs SPFIRkIeF SysteFAS, is aMeRd8GI 118 In Fend as4s8ews: 119 AR RIAMMAtig MRidRR1iRi fire 6PFIRkleF system may be installed in one and two famil 120 dwellings, 121 122 7. rhapte. 11 EReFqy EffiGieRGY. Remove. 123 124 30 31 32 and 33 Remove plumbing nh.. t r eM 125 126 127 0. Ghaptem 34, 36. 36, 37, 38, 39, 40, 41, 42, and 42 RPMMMIR RIRGIFIARI Ghaptem 9 128 the IRIGFnatigRal Residential Gods and the 20 a- 129 130 131 132 he Gernbustion epeFat an of the applianse when the watpp level 133 dmp l la.. the n est safe.. ate. levelestablished by the 134 135 C. 2009 International Building Code Appendix J, Grading; 136 137 D. The 2009 Uniform Plumbing Code, as adopted with revisions in 8 AAC 63.010 in effect 138 as of February 23, 2011, Appendix Chapter B, Explanatory Notes on Combination Waste 139 and Vent Systems; and Appendix Chapter H, Recommended Procedures for Sizing 140 Commercial Kitchen Grease Interceptors; 141 142 E. The 2009 International Mechanical Code, as adopted with revisions in 13 AAC 50.023, 143 except for the deletions in 13 AAC 50.023(1) of Sections 103, 104, and 106 to 110 of the 144 2009 International Mechanical Cade; 145 146 F. The 2011 National Electrical Code. 147 1. 300.4, Protection Against Physical Damage, is amended to read as follows: 148 Where subject to physical damage, conductors, raceways, and cables shall be 149 protected. Thermoplastic type insulated conductors may not be installed when the 150 working environment is below 20° Fahrenheit. Kodiak Island Borough, Alaska Ordinance No. FY2016-12 Page 3 of 5 Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 9 of 174 AGENDA ITEM O.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 10 of 174 151 2. 410.16 Is amended to read as follows: 152 410.16 Luminaries and Transformers in Closets. 153 154 G. The 1997 Uniform Code for the Abatement of Dangerous Buildings; 155 156 H. The 1997 Uniform Housing Code; and 157 158 I. 2009 International Fuel Gas Code, Chapters 6 and 7. 159 They are adopted to regulate erection, construction, enlargement, alteration, repair, 160 moving, removal, conversion, demolition, occupancy, equipment, use, height, area, and 161 maintenance of buildings or structures in the borough; to provide for the Issuance of 162 permits and collection of fees therefor, and to provide penalties for violations of these 163 regulations. The building codes so adopted shall be interpreted, administered, and 164 enforced with the local amendments hereinafter specifically set forth, by the borough 165 building official, who Is authorized to take such action as may be reasonably necessary to 166 enforce the purposes of this section. The borough manager may appoint or authorize an 167 assistant or agent to the building official if necessary to carry out the provisions of this 168 section. [Ord. FY2013-09 §2, 2013; Ord. FY2009-12 §2, 2008; Ord. FY2006-02 §2, 2005; 169 Ord. 02-08 §2, 2002; Ord. 99-04 §2.1999; Ord. 97-05 §3, 1997; Ord. 92-11 §2,1992; Ord. 170 91-13 §2, 1991; Ord. 91-01 §2, 1991; Ord. 88-18-0 §3, 1988; Ord. 85-13-0 §1, 1985; Ord. 171 84-61-0 §10, 1984; Ord. 84-42-0 §2, 1984. Formerly §15.04.0101. 172 173 ... 174 175 15.10.050 Remote area -eExemptions. 176 A. Notwithstanding the construction requirements contained within this code, owner - 177 occupied residential buildings and accessory buildings associated with residential 178 use, when located ia-remote-areas outside Kodiak city limits, are exempt from 179 the building regulations of the borough. 180 181 B. The borough does not certify that any building built under this exemption meets 182 any of the adopted codes or ordinances. No physical Inspections will be made of 183 the structure. 184 185 C. Permits and inspection services are encouraged and recommended to ensure 186 safety, reduce owner liability, and enhance property values and shall be 187 provided available in this exempt ama at the owner's option. Cost of these permits 188 and inspection services are the responsibility of the property owner and will be 189 charged at the same rate as t4s nonexempt paFtigns Of !he-bereugh construction 190 compliance oversight, administration, and inspection. 191 192 193 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 194 THIS DAY OF 2016 195 196 197 KODIAK ISLAND BOROUGH 198 199 Kodiak Island Borough, Alaska Ordinance No. FY2016-12 Page 4 of 5 Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 10 of 174 AGENDA ITEM O.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 11 of 174 200 201 Jerrol Friend, Borough Mayor 202 203 ATTEST: 204 205 206 207 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2016-12 Page 5 of 5 Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 11 of 174 AGENDA ITEM #9.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 12 of 174 ORDINANCE PRESENTED BY 1 CROW FOR CONSIDERATION AT A LATER DATEIntroduced by: Assembly member Crow . 2 Requested by: Assembly member Crow 3 Craned by: Assembly member Crow 4 Amended by Substitution: 95119/2976 5 Public Hearing: Adopted on: 6 7 KODIAK ISLAND BOROUGH 8 ORDINANCE NO. FY 2016 -XX 9 10 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 11 BOROUGH AMENDING TITLE 15 BUILDING AND CONSTRUCTION, 12 CHAPTER 15.10 BUILDING CODES, SECTION 15.10.050 REMOTE AREA 13 EXEMPTIONS 14 15 WHEREAS, there is a shortage of affordable low income home ownership and housing 16 nationwide and in particular within the Kodiak Island Borough Road system, and 17 1s WHEREAS, during the past two years this problem has been worsened in Kodiak by the sale 19 for profit of low income rental properties and the eviction of several hundred family members, 20 and 21 22 WHEREAS, according to the 2015 Alaska Department of Labor Construction Cost Survey 23 Kodiak remains the most expensive urban location in Alaska to build, and 24 25 WHEREAS, building codes can increase housing costs through both substantive (technical) 26 and administrative impediments and according t0 some studies code inadequacies can increase 27 the cost of new housing more than 200 percent, and 28 29 WHEREAS, the cost impacts of the more stringent requirements for new construction 30 mandated by the emerging national codes in the areas of seismic provisions, wind impact 31 protection, sprinklers, and plumbing have reached the point where providing affordable housing 32 opportunities for low income families is unachievable within the time frame needed for 33 immediate relief, and 34 35 WHEREAS, the majority of single family homes in Kodiak and throughout Alaska and the 36 Nation were either built without building code compliance or with significantly less stringent 37 requirements, and those homes have been affordably, effectively, and safely housing residents 38 for several generations, and 39 40 WHEREAS, while current and evolving residential building codes can unarguably provide an 41 assurance of enhanced safety, mortgage financing, and lower homeowner insurance costs; and 42 they may arguably improve structural preservation, energy efficiency and other benefits, they 43 should not be forced onto citizens by law to the point of preventing them from owning an 44 affordable owner built home. And 45 Kodiak Island Borough Ordinance No. FY2016-XX Page 1 of 2 Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 12 of 174 AGENDA ITEM #9.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 13 of 174 46 WHEREAS, residential property owners on the Kodiak island borough road system that live 47 outside the city limits should have the right to build their own single family homes without being 48 required by law to strictly comply with International and National residential building codes 49 50 NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 51 BOROUGH THAT: 52 53 Section 1: This ordinance is of a general and permanent nature and shall become a part of 54 the Kodiak Island Borough Code of Ordinances. 55 56 Section 2: Kodiak Island Borough Code of Ordinances Title 15 Building and Construction, 57 Chapter 15.10 Building Codes, Section 15.10.050 Remote Area Exemptions is 58 hereby amended as follows: 59 60 15.10.050 Remeie- area -e Exemptions. 61 A. Notwithstanding the construction requirements contained within this code, owner - 62 occupied residential buildings and accessory buildings associated with residential use, 63 when located in-remeteareas outside Kodiak city limits, are exempt from the building 64 regulations of the borough. 65 66 B. The borough does not certify that any building built under this exemption meets any of 67 the adopted codes or ordinances. No physical Inspections will be made of the structure. 68 69 C. Permits and inspection services are encouraged and recommended to ensure safety, 70 reduce owner liability, and enhance property values and shall be provided 71 at the owner's option. Cost of these permits and inspection 72 services are the responsibility of the property owner and will be charged at the same rate 73 as the nonexemptborough construction compliance oversight, 74 administration, and inspection. 75 76 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 77 THIS DAY OF 20OX 78 79 KODIAK ISLAND BOROUGH 80 81 82 83 Jerrol Friend, Borough Mayor 84 ATTEST: 85 86 87 88 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough Ordinance No. FY2016-XX Page 2 of 2 Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 13 of 174 AGENDA ITEM #9.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 14 of 174 Introduced by: Borough Manager Requested by: Assembly Member LeDoux I Drafted by: Assembly member LeDoux 2 Introduced- 01212016 3 Public Hearing: 02/042016 4 Postponed: 02/042016 Postponed: 05/05/2016 5 05/1912016 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2016-12 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 10 BOROUGH AMENDING TITLE 15 BUILDINGS AND CONSTRUCTION 11 CHAPTER 15.10 BUILDING CODES TO ADD A LOCAL EXCEPTION 12 TO ELIMINATE THE REQUIREMENT FOR ENGINEERING FOR 13 CERTAIN RESIDENTIAL CONSTRUCTION IN THE BOROUGH 14 15 WHEREAS, as a second class Borough, the Kodiak Island Borough has adopted KIBC 16 Title 15 (Buildings and Construction) to regulate erection, construction, enlargement, 17 alteration, repair, moving, removal, conversion, demolition, occupancy, equipment, use, 18 height, area, and maintenance of buildings or structures in the borough; and 19 20 WHEREAS, in accordance with Chapter 15.10 KIBC, the Kodiak Island Borough 21 adopted by reference the 2012 International Residential Code (IRC) for One- and Two - 22 Family Dwellings (Ordinance FY 2013-09); and 23 24 WHEREAS, the IRC requires. engineering certification for structures that are not 25 designed to meet the prescriptive standards of the building code; and 26 27 WHEREAS, chapter 15.10 KIBC Includes a number of local exemptions, exceptions, and 28 amendments to the standard building code requirements to reflect local conditons and 29 building practices; and 30 31 WHEREAS, in discussions related to the high cost of home construction in Kodiak, the 32 additional expense of engineering for certain new construction, additions, or remodeling 33 projects has been noted as a significant expense; and 34 35 WHEREAS, there are very few licensed practicing engineers in Kodiak, further adding to 36 the cost of complying with applicable engineering requirements for construction; and 37 38 WHEREAS, for decades, prior to the 2013 adoption of the IRC, safe and structurally 39 sound residential buildings were erected without the need or expense of engineering 40 required by the IRC; and 41 42 WHEREAS, the public necessity and general welfare of the community may be better 43 served by amending the code to reduce or eliminate some engineering requirements for 44 new or expanded residential construction; and 45 46 WHEREAS, the Borough Assembly set aside time for public Input and discussion; and 47 Kodiak Island Borough, Alaska Ordinance No. FY2016-12 Page 1 of 3 Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 14 of 174 AGENDA ITEM #9.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 15 of 174 48 WHEREAS, the Borough Assembly, as a part of process, would hold public hearings to 49 adopt the amendments to eliminate certain engineering requirements for residential 50 construction; and 51 52 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 53 BOROUGH that: 54 55 Section 1: This ordinance is of a general and permanent nature and shall become a 56 part of the Kodiak Island Borough Code of Ordinances; and 57 58 Section 2: This ordinance shall be effective upon adoption. 59 60 Section 3: Section R105.3 of the 2012 International Residential Code for One- and 61 Two -Family Dwellings, as previously adopted by Ordinance FY2013-09, is 62 hereby amended and readopted as follows: 63 64 R105.3 Application for permit. 65 To obtain a permit, the applicant shall first file an application therefor in 66 writing on a forth furnished by the department of building safety building 67 official for that purpose. Such application shall: 68 ' 69 1. Identify and describe the work to be covered by the permit for which 70 application Is made. 71 2. Describe the land an which the proposed work is to be done by legal 72 description, street address or similar description that will readily Identify 73 and definitely locate the proposed building or work. 74 3. Indicate the use and occupancy for which the proposed work Is 75 Intended. 76 4. Be accompanied by construction documents or reasonably detailed 77 building or work plans and other information as required in Section 78 R106.1. 79 5. State the valuation of the proposed work. 80 6. Be signed by the applicant or the applicants proposed agent. 81 7. Give such other data and information as required by the building official. 82 83 Section 4: Section R106.1 of the 2012 International Residential Code for One- and 84 Two -Family Dwellings, as previously adopted by Ordinance FY2013-09, Is 85 hereby amended and readopted as follows: 86 87 R106.1 Submittal documents. 88 Submittal documents consisting of construction documents or reasonably 89 detailed building or work plans (which need not be prepared by a 90 registered design professional). and other data shall be submitted in two 91 or more sets with each application for a permit. T4R�erConstruclion 92 documents shall be prepared by a registered design professional where 93 required by the statutes of the jurisdiction In which the project is to be 94 constructed. Where special conditions exist, the building official is 95 authorized to require additional construction documents to be prepared by a 96 registered design professional notwithstanding the submission of 97 building or work plans prepared by someone other than a registered 98 design professional. Kodiak Island Borough, Alaska Ordinance No. FY2016-12 Page 2 of 3 Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 15 of 174 AGENDA ITEM O.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 16 of 174 99 100 Exception: The building official is authorized to waive the submission of 101 construction documents, detailed building or work plans, and other data 102 not required to be prepared by a registered design professional if it is found 103 that the nature of the work applied for is such that reviewing of construction 104 documents or building or work Plans is not necessary to obtain 105 compliance with this code. 106 107 R106.1.1 Information on construction documents or building or work 108Ip ons. 109 Construction documents or building or work plans shall be drawn upon 110 suitable material. Electronic media documents are permitted to be 111 submitted when approved by the building official. Construction documents 112 and building or work plans shall be of sufficient clarity to Indicate the 113 location, nature and extent of the work proposed and show In detail that it 114 will conform to the provisions of this code and relevant laws, ordinances, 115 rules and regulations, as determined by the building official. Where required 116 by the building official, all braced wall lines shall be identified on the 117 construction documents or building or work plans and all pertinent 118 information including, but not limited to, bracing methods, the location and 119 length of braced wall panels, and foundation requirements of braced wall 120 panels at top and bottom shall be provided. 121 122 Section 5: Nothing herein is Intended to vitiate or otherwise after the previous adoption 123 of subsections R106.1.2 and R106.1.3. 124 125 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 126 THIS DAY OF 2016 127 128 129 KODIAK ISLAND BOROUGH 130 131 132 133 Jamul Friend, Borough Mayor 134 135 ATTEST: 136 137 138 139 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2016-12 Page 3 of 3 Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 16 of 174 AGENDA ITEM #9.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 17 of 174 Mathers, Doug From: Mathem, Doug Sent: Friday, April 22, 2016 2:33 PM To: 'Bob Pederson' Cc: Kozak, Mark; Nova Javier Subject: Code adoption and ordinance FY1016-12 ©j 94 Answering the KIB 2016 Code four questio.- Adoptionpdf Bob, Our last JBCRC on 4/14/16 concluded our discusslon an ordinance FY2016.12 which included 4 answers that the Borough Assembly was concerned with regarding the 2012 IRC wind design criteria. Section 11301.2.1. The JBCRC had a total of 6 meetings sincel/27/16. One was canceled because of a lack of quorum. The committee also chose to recommend adoption the 2012 Uniform UPC and the 2014 NEC plus a couple of amendments to the IAC. I would like the JBCRC to be included In the May 4'h Assembly discussion of Ord. FY2016-12. Included you will find the four questions submitted by you on behalf of the Borough Assembly on 10/9/15 with the committee answers and an amended copy of the pertinent sections of chapter 15. Feel free to contact me with any questions. Regards Doug Douglas I Mathers City of Kodiak Building Official Office (907) 486-8072 dmathers (Mcitv.kodia k.ak.us Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 17 of 174 AGENDA ITEM #9.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 18 of 174 BUILDING DEPARTMENT 710 MILL BAY ROAD, ROOM 208 KODIAK, ALASKA 99615 dmathers.at citv.kodiak.ak.us TELEPHONE 907486-8070 thansenr citv.kodiak.ak.us 907486-8072 FAX 907486-8600 April 21, 2016 To: JBCRC Board Members From: Doug Mathers Building Official Re: Assembly Questions Please find a response to Bob Pederson's of 10/9/15 questions that the Kodiak Island Borough Assembly brought up. Question 1. How do the ISO ratings for communities without engineering requirements impact insurance rates for homeowners? Answer. During my research it was not dear what percentage of insurance companies use the ISO to set residential insurance rates. State Farm has not used ISO since approximately 2001. ISO downgrades communities for amending the code to a lesser standard than the published code. In this case the Wood Frame Construction Manual is referenced as a prescriptive alternate to engineering in high wind areas. (110 MPH or over) and so is ICC 600 Standard for Residential Construction in High - Wind Regions. Using either of these methods does not alter the 2012 IRC and as a result the ISO rating would not be affected. Question 2. Explore raising the size of structures for which no engineering is required (e.g., from 200 to 1,200 sq. ft.)? Answer. The 2012 International Residential Code exempts one-story detached accessory structures not exceeding 200 square feet from the building permit requirements. A structure 201 square feet or larger could be built without engineering as long as it was designed to the WFCM or the ICC 600. Question 3. Could the engineering requirements be eliminated for one and two- family single -story structures? Answer. A person could design a building without engineering as long as the design complied with the prescriptive design from the WFCM or ICC 600. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 18 of 174 AGENDA ITEM #9.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 19 of 174 Question 4. Could the 15% limit for additions without engineering be raised? Answer. 4 A person could design a larger addition without engineering as long as the design complied the WFCM or ICC. R301.2.1.1 Wind limitations and wind design required. The wind provisions of this code shall not apply to the design of buildings where wind design is required in accordance with Figure R301.2(4)B. Exceptions: 1. For concrete construction, the wind provisions of this code shall apply in accordance with the limitations of Sections R404 and R608. 2. For structural insulated panels, the wind provisions of this code shall apply in accordance with the limitations of Section R610. 3. For cold -formed steel light -frame construction, the wind provisions of this code shall apply in accordance with the limitations of Sections R505, R603 and R804. In regions where wind design is required in accordance with Figure R301.2(4)B, the design of buildings for wind loads shall be in accordance with one or more of the following methods: 1. AF&PA Wood Frame Construction Manual (WFCM). 2. ICC Standard for Residential Construction in High -Wind Regions (ICC 600). 2 Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 19 of 174 AGENDA ITEM #9.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 20 of 174 15.10.010 Adoption of building and other codes. The following codes are hereby adopted by reference as the building codes for the borough: A. The 2009 International Building Code, as adopted with revisions in 13 AAC 50.020, and including Appendix H, Signs, for all buildings except one. and two-family dwellings and residential accessory buildings; provided, that the following revisions to the 2009 International Building Code in 12 AAC 50.020 are not adopted: (1) the deletion In 13 AAC 50.020(1) of Sections 103, 104.4, 104.6, 104.8, 105.4, 107.5, 108.4, 109.2, 109.5 and 110 to 115; and (2) the revisions in 13 AAC 50.020(7), (8), (9), (10), (11), (16), (17), (66), (73), (74) and (77); B. 2012 International Residential Code for One- and Two -Family Dwellings with the following revisions: 1. R105.2. Work exempt them permit, is amended to read as follows: Building: #10. Decks not exceeding 200 square feet (18.58 m0 in area, that are not more than 30 Inches (762 mm) shove grade at any point 2. 8301.2.1.1, Wind limitations and wind design required, is amended to read as follows at the end of the section: The following may be built to Seismic design category D2 with 110 MPH wind speed in B and C wind exposure areas provided that the house was permitted before the adoption of the 2012 Residential Building Code. 1) One permit only. An addition that is not more than 15% of the total gress square foot area of the existing building that the addition will be attached to. Rod pitch is a maximum of 5112 or less. One story additions may be built on a piling foundation provided existing building has a piling foundation. 2) Other exempt structures in section R105.2 Work exempt from Permit. 3. R311.7.5.1, Risers, is amended to read as follows: The maximum deer height shall be a Inches (203mm). The riser shall be measured vedirally between leading edges of the adjacent treads. The greatest neer height within any flight of stairs shall not exceed the smallest by more than 310 inch (9.5 mm). Risers shall be vertical or sloped from the underside of the nosing of the tread Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 20 of 174 AGENDA ITEM #9.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 21 of 174 above at an angle not more than 30 degrees (0.51 red) from the vertical. Open risers are pennifled provided that the opening between treads does not permit the passage of a 44nch-diameter (102 mm) sphere. 4. R311.7.5.2, Treads, is amended to read as follows: The minimum tread depth shall be 9 inches (228mm). The tread depth shall be measured horizontally between the vertical planes of the foremost projection of adjacent treads and at a right angle to the tread's leading edge. The greatest tread depth within any flight of stairs shall not exceed the smallest by more than 316 inch (9.5 mm). 5. R313.1, Townhouse automatic fire sprinkler systems, is amended to read as follows: An automatic residential fire sprinkler system may be installed in townhouses. 6. R313.2, One- and two-family dwellings automatic fire sprinkler systems, is amended to read as follows: An automatic residential fire spdnkler system may be installed in one. and Mm -family dwellings. T Chate and replace with 8. Chapters 24, 25, 26, 27, 26, 29, 30, 31, 32, and 33. Remove plumbing chapters related to the Intemational Residential Code and insert the 2009 uniform Plumbing Code. 9. Chapters 34, 35, 36, 37, 38, 39, 40, 41, 42, and 43. Remove elecincal chapters of the Intemalional Residential Code and insert the 2011 National Electrical Code. 10. M2g02.5, Boiler low-water cutoff, is amended to read as follows: All steam boilers shall be protected with a law -water cutoff control. The law -water cutoff shall automatically stop the combustion operation of the appliance when the Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 21 of 174 AGENDA ITEM O.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 22 of 174 water level drops below the lowest safe water level as established by the manufacturer. 71.. Add to exceptions, C. 2009 International Building Code Appendix J, Grading; D. Th ■ Uniform Plumbing Code, as adopted with revisions in a AAC 63.010 - Appendix Chapter B, Explanatory Notes on Combination Waste and Vent Systems; and Appendix Chapter H, Recommended Procedures for Sizing Commercial Kitchen Grease Interceptors; E. The 2009 International Mechanical Code, as adopted with revisions in 13 AAC 50.023, except for the deletions in 13 AAC 50.023(1) of Sections 103, 104, and 106 to 110 of the 2009 International Mechanical Code; F. The ■ ■ National Electrical Code. 1. 300.4, Protection Against Physical Damage, is amended to read as follows: Where subject to physical damage, conductors, raceways, and cables shall be protected. Thermoplastic type insulated canductors may not be installed when the working environment is below 20' Fahrenheit. 2. 410.16 is amended to read as follows: 410.16 Luminaries and Transformers in Closets. G. The 1997 Uniform Code for the Abatement of Dangerous Buildings; H. The 1997 Uniform Housing Code; and I. 2009 International Fuel Gas Code, Chapters 6 and 7. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 22 of 174 AGENDA ITEM #9.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 23 of 174 JOINT BUILDING CODE REVIEW COMMITTEE AGENDA JANUARY 27, 2016 3:30 P.M. CITY OF KODIAK CONFERENCE ROOM 710 MILL BAY RD, ROOM 116 A. MEETING CALLED TO ORDERIROLL CALL B. ELECTION OF OFFICERS A. CO-CHAIR C. APPROVAL OF AGENDA D. APPROVAL OF MINUTES. NIA E. UNFINISHED BUSINESS A. NONE F. NEW BUSINESS A. REVIEW THE 2012 INTERNATIONAL RESIDENTIAL CODE'S ENGINEERING PROVISIONS FOR HIGH WIND AND HIGH SEISMIC LOCATIONS B. REVIEW OF KIB ORDINANCE NO.FY2016-12 G. PUBLIC COMMENTS H. BOARD MEMBER COMMENTS I. NEXT MEETING J. ADJOURNMENT Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 23 of 174 AGENDA ITEM #9.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... I Page 24 of 174 Mathers, Doug From: Bob Pederson [bpedemon@kodiakak.us] Sent: Friday, October 09, 201511:36 AM To: Mathers, Doug Cc: Kniaziowski, Aimee; Kozak, Mark; Hansen, Ted; Bud Cassidy; Bill Roberts; Nova Javier Subject: Building code and englneering requirements Good morning Doug: Thank you for attending and participating in the discussions at the Assembly work session last night. Following the discussion, I believe it was abundantly clear that the Assembly desires to have a definitive meeting schedule for the Joint Building Code Review Committee to address the engineering requirements for one and two-family dwelling units. I also noted that Assembly members were specifically interested in the following topics: 1. How do the 150 ratings for communities without engineering requirements impact insurance rates for homeowners? 2. Explore raising the size of structures for which no engineering is required (e.g., from 200 to 1,200 sq. ft.). 3. Could the engineering requirements be eliminated for one and two-family single -story structures. 4. Could the 15% limit foradditions without engineering be raised? Please let me know if I have left something out of this list. Once you have a drab schedule of meetings, please let me know so 1 may forward that Information to the Clerk and Assembly members. Thank you, Robert H. Pederson AICP Community Development Director boedersonfdkodikak.us (907)486.9360 Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... I Page 24 of 174 AGENDA ITEM O.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 25 of 174 BUILDING DEPARTMENT 710 MILL SAY ROAD, ROOM 208 KODIAK, ALASKA 99615 dmathers(@citv.kodiak.ak.us TELEPHONE 9074186-8070 thansen0citv.kodiak.ak.us 907-086.8072 FAX 907486-8600 October 16, 2015 Robert H. Pedersen AICP Director, Community Development Department, Kodiak Island Borough Dear Bob, You sent an e-mail requesting information that you believed the Assembly members were interested in having answers to the following topics based on comments made during the work session. Question I. Flow do the ISO ratings for communities without engineering requirements impact insurance rates for homeowners? Answer: As of today this has not been addressed. Question 2. Explore raising the size of structures far which no engineering is required (e.g., from 200 to 1,200 sq. R.)? Answer: the 2012 International Residential Code exempts one-story detached accessory structures not exceeding 200 square feet from any building permit requirements. Any structure 201 square feet or larger could be built without engineering as long as the submitted design complied with the prescriptive design methods as set forth in sections R301.2.1.1 for wind and R301.22.12, item 2. for seismic of the 2012 International Residential Code. Question 3. Could the engineering requirements be eliminated for one and two-family single -story structures? Answer: a building designer could design a building without engineering as long as the submitted design complied with the prescriptive design methods as set forth in sections R3012.1.1 for wind and R301.22.1.2, item 2. for seismic of the 2012 International Residential Code. A building designer could produce a design that would never comply with non -engineered prescriptive design therefore requiring engineering, e.g. to many Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 25 of 174 AGENDA ITEM O.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 26 of 174 opening causing to little sheathing for adequate bracing, out of plane brace/shearwalls to name a few reasons. Question 4. Could the 15% limit for additions without engineering be raised? Answer. this amendment was made to allow for a very simple addition utilizing the most restrictive prescriptive design direct from the code which lowered wind and seismic requirements and that is why it was limited to 15% and one time use. A building designer could increase this percentage by utilizing the prescriptive design methods as set forth in sections R301.2.1.1 for wind and R301.2.2.1.2, item 2. for seismic of the 2012 International Residential Code. 2 Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 26 of 174 AGENDA ITEM #9.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 27 of 174 CITY OF KODIAK RESOLUTION NUMBER 2015-34 A RESOLUTION OF THE COUNCIL OF THE CITY OF KODIAK DOCU- MENTING THE JOINT BUILDING CODE REVIEW COMMITTEE'S COMPOSITION AND APPOINTMENT PROCESS WHEREAS, there has been no consistent appointment method in the history of the Joint Building Code Review Committee; and WHEREAS, historically, the Borough Mayor appoints Borough representatives from the Architectural Review Board and, typically, the City appointees have been members oFthe City's Building Code Board of Appeals; and WHEREAS, on June 30, 2015, direction was given by the City Council and Borough Assembly to formally document the Joint Building Code Review Committee's composition; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Kodiak, Alaska, this resolution hereby documents the Joint Building Code Review Committee's composition and appointment process. 1. Membership. The Joint Building Code Review Committee shall be composed or six (6) voting members and two ex -officio non-voting members: a. Two members from the City of Kodiak's Building Code Board of Appeals appointed by the City Mayor b. Two representatives from the KID Architectural Review Board appointed by the Bor- ough Mayor c. One elected official from the City Council d. One elected official from the Borough Assembly c. The Building Inspector staff shall serve as ex -officio, non-voting members of the work group 2. Organization. The work group shall designate two co-chairs al the first meeting of the calendar year and will alternate presiding at the meetings. 3. Administrative assistance. The City's Public Works Department will provide administrative assistance for this Committee. 4. Consensus. The affirmative votes of four (4) committee members shall be required to build consensus of the committee. The members shall review and revise the respective City and Borough building codes and strive to maintain identical regulations for recommendation to the City Council and Borough Assembly for adoption. Rualutlon No. 201$$-34 Pop 1 ort Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 27 of 174 AGENDA ITEM #9.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 28 of 174 'r CITY OF KOOIAK 9(��'•'' MAYOR ATTEST: CITY CLERK Adopted: November 12, 2015 Resolu0un No.2015-34 Page 2 ort Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 28 of 174 AGENDA ITEM #9.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 29 of 174 Introduced by Borough Manager I Requested by Assembly Member LeDoux Drafted by Assembly member L Daux 2 ASSEMBLY MEMBER 3LEDOUX'S VERSION Adopt Hearing Adopted VERSION 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2016.12 6 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 10 BOROUGH AMENDING TITLE 15 BUILDINGS AND CONSTRUCTION I I CHAPTER 15.10 BUILDING CODES TO ADD A LOCAL EXCEPTION 12 TO ELIMINATE THE REQUIREMENT FOR ENGINEERING FOR 13 CERTAIN RESIDENTIAL CONSTRUCTION IN THE BOROUGH 14 15 WHEREAS, as a second class Borough, the Kodiak Island Borough has adopted KIBC 16 Title 15 (Buildings and Construction) to regulate erection, construction, enlargement, 17 alteration, repair, moving, removal, conversion, demolition, occupancy, equipment, use. 18 height, area, and maintenance of buildings or structures In the borough; and 19 20 WHEREAS, in accordance wtth Chapter 15.10 KIBC, the Kodak Island Borough 21 adopted by reference the 2012 International Residential Code (IRC) for One- and Two- 22 Family Dwellings (Ordinance FY 2013-09); and 23 24 WHEREAS, the IRC requires engineering certification for structures that are not 25 designed to meet the prescriptive standards of the building code; and 26 27 WHEREAS, chapter 15.10 KIBC includes a number of local exemptions, exceptions, and 28 amendments to the standard building code requirements to reflect local conditons and 29 building practices; and 30 31 WHEREAS, in discussions related to the high cost of home construction in Kodiak, the 32 additional expense of engineering for certain new construction, additions, or remodeling 33 projects has been noted as a significant expense; and 34 35 WHEREAS, there are very few licensed practicing engineers in Kodiak, further adding to 36 the cost of complying with applicable engineering requirements for construction; and 37 38 WHEREAS, for decades, prior to the 2013 adoption of the IRC, safe and structurally 39 sound residential buildings were erected without the need or expense of engineering 40 required by the IRC; and 41 42 WHEREAS, the public necessity and general welfare of the community may be better 43 served by amending the code to reduce or eliminate some engineering requirements for 44 new or expanded residential construction; and 45 46 WHEREAS, the Borough Assembly set aside lime for public input and discussion; and 47 Kodiak Island Borough, Alaska Ordinance No. FY2016-12 Page 1 of 3 Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 29 of 174 AGENDA ITEM #9.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 30 of 174 48 WHEREAS, the Borough Assembly, as a part of process, would hold pubic hearings to 49 adopt the amendments to eliminate certain engineering requirements for residential 50 construction; and 51 52 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 53 BOROUGH that: 54 55 Section 1: This ordinance is of a general and permanent nature and shall become a 56 part of the Kodiak Island Borough Code of Ordinances; and 57 58 Section 2: This ordinance shall be effective upon adoption. 59 60 Section 3: Section R105.3 of the 2012 International Residential Code for One- and 61 Two -Family Dwellings, as previously adopted by Ordinance FY2013-09, is 62 hereby amended and readopted as follows 63 64 R105.3 Application for permit. 65 To obtain a permit, the applicant shalt first file an application therefore in 66 writing on a form furnished by the building official for that purpose. Such 67 application shalt 68 69 1. Identify and describe the work to be covered by the permit for which 70 application is made. 71 2. Describe the land on which the proposed work is to be done by legal 72 description, street address or similar description that will readily identify 73 and definitely locale the proposed building or work 74 3. Indicate the use and occupancy for which the proposed work is 75 intended. 76 4. Be accompanied by construction documents or reasonably detailed 77 building of work plans and other information as required in Section 78 R106.1. 79 5. Stale the valuation of the proposed work 80 6. Be signed by the applicant or he applicant's proposed agent. 81 7. Give such other data and information as required by the building official. 82 83 Section 4: Section R106.1 of the 2012 International Residential Code for One- and 84 Two•Family Dwellings, as previously adopted by Ordinance FY2013-09, is 85 hereby amended and readopted as follows 86 87 R106.1 Submittal documents. 88 Submittal documents consisting of construction documents or reasonably 89 detailed building or work plans (which need not be prepared by a registered 90 design professional), and other data shall be submitted in two or more sets 91 with each application for a penn8. The-(Clonstructlon documents shall be 92 prepared by a registered design professional where required by the statutes 93 of the jurisdiction in which the project is to be constructed. Where special 94 conditions exist, the building official is authorized to require additional 95 construction documents to be prepared by a registered design professional 96 notwithstanding the submission of building or work plans prepared by 97 someone other than a registered design professional. 98 Kodiak Island Borough, Alaska Ordinance No. FY2016-12 Page 2 of 3 Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 30 of 174 AGENDA ITEM #9.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 31 of 174 99 Exception: The building official is authorized to waive the submission of 100 construction documents, detailed building or work plans, and other data not 101 required to be prepared by a registered design professional if it is found that 102 the nature of the work applied for is such that reviewing of construction 103 documents or building or work plans is not necessary to obtain compliance 104 wilh this code. 105 106 R106.1.1 Information on construction documents or building or work 107 plans. 108 Construction documents or building or work plans shall be drawn upon 109 suitable maledal. Electronic media documents are permitted to be 110 submitted when approved by the building official. Construction documents 111 and building or work plans shall be of sufficient clarity to Indicate the 112 location, nature and extent of the work proposed and show in detail that it 113 will conform to the provisions of this code and relevant laws, ordinances, 114 rules and regulations, as determined by the building official. Where required 115 by the building official, all braced wall lines shall be identified on the 116 construction documents or building or work plans and all pertinent 117 Information including, but not limited to, bracing methods, the location and 118 length of braced wall panels, and foundation requirements of braced wall 119 panels at top and bottom shall be provided. 120 121 Section 6: Nothing herein Is intended to vitiate or otherwise alter the previous adoption 122 of subsections R106.1.2 and R106.1.3. 123 124 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 125 THIS DAY OF 2016 126 127 128 KODIAK ISLAND BOROUGH 129 130 131 132 Jerol Friend, Borough Mayor 133 - 134 ATTEST: 135 136 137 138 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2016-12 Page 3 of 3 Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 31 of 174 AGENDA ITEM #9.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 32 of 174 BUILDING DEPARTMENT 710 MILL BAY ROAD, ROOM 208 KODIAK, ALASKA 99615 dmathersta'lcitv.kodiak.ak.us TELEPHONE 907-486-8070 thansenRcitv.kodiaksk.us 907-086.8072 FAX 907-086.8600 September 3, 2015 Robert H. Pedersen AICP Director, Community Development Department, Kodiak Island Borough Dear Bob, With regard to a memo explaining the currently adopted Residential Building Cade requirements about engineering homes, I guess the best place to start is with the Information the adoption committee reviewed in the nine meetings held prior to making the recommendation to adopt to the Assembly. Exhibit A is 7 pages and is the document laying out the step by step process for design requirements for the 2012 IRC. The first paragraph of page two is in reference to the code section that allows non -engineered design, IRC section 8301.2.2.1.2, paragraph 2, referenced on page 4 of 7, exhibit A. r, am e 4-77 —� Exhibit B is 10 pages and is the package of information trying to use the method referenced in IRC section R301.2.2.1.2, paragraph 1, referenced on page 4 of 7, exhibit A. This was the Building Departments attempt at allowing an additional method for contractors to design buildings without engineering as described in pages I and 2 of exhibit B. The end result of this exercise was the engineer's calculations determined it was not possible with this method. We have received feed back in the Building Department that there is mncem about the requirements for engineering causing a lack of affordable housing. We do not believe this to be a factual statement based on the following example. A local contractor built his mother a home, it is two bedrooms, 1,080 S/F home with a 368 SIP attached garage, placed on a RI lot of 10,306 S/F, lust what the industry would consider a starter home. This home sold to the mother for $280,000, but appraised for $305,000. Nice of the son to give his mom a deal! The engineering on this home was 51,800.00, which is 0.59016% of the appraised price. This same contractor has another horse under contact, a slightly larger two story unit and using a different engineer for design has said the engineering on Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 32 of 174 AGENDA ITEM #9.A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 33 of 174 that project is $2,000.00. We arc aware of $5,000.00 engineering bills for new homes but these homes are typically much larger than what would be considered a starter home. So it dues not appear that engineering is a significant cost to building a starter (affordable) home. Under the previously adopted Building Code we saw approximately 50% of the new houses being built either being fully engineered or partially engineered because they could not be constructed under prescriptive design methods in the 1997 Uniform Building Code. Kodiak Island has eight know faults, six of which are in the Narrow Cape area, ref. Sauber and Team study seismic risk new Alaska launch facility 12003, and if you are a believer in the theory that global warming will bring more severe weather, why would you want to eliminate engineering for one and two family homes. The Building Department is astonished that the Assembly would feel the need to arbitrarily reduce the safety factor of a homejusl on the grounds that a lower income family would be purchasing it, and that be their public legacy for generations to come. In closing the 2012 IRC does have a method for a Home Designer to build a one or two family home via a prescriptive method; it was discussed as an option during the Code adoption hearings. The opinion of the Building Department was that this method would not see much use since it would require the purchase of a 2012 Residential Building Code, the 2012 Wood Framed Construction Manual and require sometime of the designer. And at the time of the discussion the Building Depmmment was unaware orany Contractor in town owning a copy of the 1997 UBC, so they probably were not going to buy a copy of the 2012 IRC, they would go the easier but more costly route and use an engineer for design. Since adopting the 2012 IRC, one building code has been purchased from the Building Department and it was not by a contractor who regularly builds residential construction. Sincerely, Ted Hansch Deputy Building Oficial City of Kodiak/ Kodiak Island Borough Cc. Doug Mothers, Building Official 2 Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 33 of 174 AGENDA ITEM #9.A. From: Cabalona, Darin L. rmailto:DCabalonaC)veri5k.com7 Sent: Wednesday, May 25, 2016 9:35 AM To: Howard S. Rue III Subject: RE: Borough ISO Rating Good morning Chief, Unfortunately, this change will have a very little Impact on your ISO Class due to the potential points available to those items. Darin L. Cabarona Community Mitigation Analyst 541-968-2424 (Pacific Time Zone) ISO - National Processing Center 1000 Bishops Gate Blvd, Suite 300 Mount Laurel, N3 08054 800-777-3929(fax) Verisk Insurance Solutions . ISO I AIR Worldwide I Xaclware Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 34 of 174 AGENDA ITEM #9.A. Bob Pederson From: Jim Devlin <jdevlin@kodiak.coop> Sent: Thursday, May 26, 2016 1:34 PM To: Bob Pederson Subject Electrical Meter Base Inspections Bob - Currently, Kodiak Electric inspects all electrical meter bases for code compliance for new construction or for replacements. These Inspections take place on the road system and in Port Lions. The Inspection performed by KEA is on the exterior of the building and includes the service entrance, meter socket and exterior grounding. There is no cost to the customer for the Inspection. Regardless of any possible changes to the building inspection requirements outside the city limits, KEA will continue with the inspection of each meter base service, before connection to the grid, as we are currently doing. Thanks Jim Devlin, P.E. Manager of Operations and Engineering Kodiak Electric Assoc., Inc. 486-7735 Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 35 of 174 AGENDA ITEM #9.A. Angela MacKenzie From: Bob Pederson Sent: Wednesday, May 25, 2016 8:20 AM To: Michael Powers Cc: Angela MacKenzie; Mathers, Doug (dmathers@city.kodiak.ak.us) Subject: FW: Proposed revisions to Title 15 Good morning Michael Here is the response from the Building Official. I have forwarded to the Clerk's office to include in the packet for tomorrow night's meeting. Doug raises an interesting point in H2.1 do not believe this specific issue has come up before during discussion at the Assembly. For your background, there is a large area north of town (Spruce Cape, Mill Bay area) that is outside the City limits but connected to City water and sewer. This area is shown on one of the maps in the conference room. Thank you, Robert H. Pederson, AICP Community Development Director From: Mathers, Dougfmailto:dmathersecity.kodiak.ak.usl Sent: Wednesday, May 25, 2016 8:03 AM To: Bob Pederson Cc: Hansen, Ted; Michael Powers; Angela MacKenzie; Kniaziowski, Aimee; Kozak, Mark; Tvenge, Mike Subject: RE: Proposed revisions to Title 15 Bob, our comments have been the same throughout the process 1) We are concerned with the safety of the occupants. No electrical, plumbing, structural or occupancy inspections will be done. There are obvious problems with unskilled owners doing this work with no inspections. This office takes pride in helping owners get the best safe buildings at a reasonable cost. Mostly by saving labor. 2) What is the liability to the Borough? Problems I see are cross connections in the plumbing system, electrocution, egress during an emergency and total collapse to name a few. The city also has a concern allowing uninspected water systems being connected to the City water system due increased back flow potential. 3) The building department needs to know which code to inspect too. What I think I heard at the last meeting is anything between the 2012 IRC and the 1997 UBC. I don't think the Bldg Dept wants to have two or more residential codes. 4) The Boroughs 150 rating will likely be degraded for one and two family dwellings. 5) Financing and insurance may be another problem. 6) 1 am due to talk to the City Council on June 7'" and I will recommend a review of the Building Inspection Program MOA with the Borough. I believe the Borough Assembly first brought the engineering item up at a 8/27/15 meeting. The JBCRC (Joint Building Code Review Committee) was recreated by the City Council and The Borough Assembly. The JBCRC then asked the Assembly for direction. We received an email from Bob Pederson on 10/19 /15 asking the four questions that the Assembly was concerned with. The JBCRC had their first meeting on 1/27/16 and the last on 4/14/15 for a total of six meeting with one being cancelled due to a lack of quorum. The JBCRC answered the questions by recommending the Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 36 of 174 AGENDA ITEM #9.A. use of a standard that is in the International Building Code as an alternate to the engineering requirements in R301.2.1.1 Wind Limitations and Wind Design Requirements. Since then it has morphed Into the elimination of building permit requirements for owner built single family dwellings and the regression of the residential building code to 1997.1 have attended the last three meeting missing the Assembly meeting on 5/19/16 and am available for the next work session on the26th. Please feel free to ask for clarifications or questions that you may have. Sincerely Douglas I Mathers City of Kodiak Building Official Office (907) 486-8072 dmathersO city. kod iak.a k. us From: Bob Pederson rmailto:bpederson( kodiakak.ir Sent: May 24, 2016 11:58 AM To: Mathers, Doug Cc: Hansen, Ted; Michael Powers; Angela MacKenzie; Kniazlowski, Aimee; Kozak, Mark; Tvenge, Mike Subject: Proposed revisions to Title 15 Good morning Doug: The Borough Manager is interested in seeing a staff report or comments from the Building Official or City of Kodiak on the proposed changes to Title 15, that were discussed at the May 19'h Assembly meeting. The most recent version of the ordinance (as we discussed) is attached for your information. To reiterate, the changes would: 1) Change KIBC 15.10.010 to reinstate the 1997 UBC for one and two family dwellings (essentially reverse the changes make in 2013 when the IRC was adopted); and 2) Change 15.10.050 to create an owners option for compliance with the building code. I have noted that such a change would necessitate updating the MOA for the Building Inspection Program. Point of agreement 114 states that the City and Borough shall strive to maintain identical regulations. Also, would you please confirm whether you are able to attend the Assembly work session this Thursday at 6:307 Please let me know If you have any questions. Thank you, Bob Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and... Page 37 of 174 AGENDA ITEM O.B. KODIAK ISLAND BOROUGH -` JUNE 2, 2016 ASSEMBLY REGULAR MEETING _` kt— TITLE: Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildings, Public Facilities, Streets and Sidewalks Chapter 12.10 Changes to Existing Street Names; and Title 15 Building and Construction Chapter 15.4 Building Numbering. ORIGINATOR: FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: Kodiak Island Borough addressing authority is introducing this ordinance in order to clarify addressing and street naming procedures. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2016-20. Kodiak Island Borough Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildi... Page 38 of 174 AGENDA ITEM O.B. Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildi... Page 39 of 174 1 2 Introduced by: Borough Manager Requested by: GIS Analyst 3 Drafted by: GIS Analyst 4 Introduced: 05/19/2015 5 Public Hearing: 06/02/2016 6 Adopted: 7 8 KODIAK ISLAND BOROUGH 9 ORDINANCE NO. FY2016-20 10 I I AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 12 AMENDING KIBC TITLE 12 NAMING BUILDINGS, PUBLIC FACILITIES, 13 STREETS AND SIDEWALKS CHAPTER 12.10 CHANGES TO EXISTING 14 STREET NAMES; AND TITLE 15 BUILDING AND CONSTRUCTION 15 CHAPTER 15.40 BUILDING NUMBERING 16 17 WHEREAS, to supplement existing Borough code in order to clarify procedures and ensure 18 proper data management operations and documentation; and 19 20 WHEREAS, in order to provide clear, standardized guidelines regarding E911 building numbers 21 and street naming; and 22 23 WHEREAS, in order to assist E911 emergency services and to follow best practices regarding 24 E911 addressing; and 25 26 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 27 BOROUGH THAT: 28 29 Section 1: This ordinance is of a general and permanent nature and shall become a part of 30 the Kodiak Island Borough Code of Ordinances. 31 32 Section 2: Title 12 Naming Buildings, Public Facilities, Streets and Sidewalks Chapter 12.10 33 Changes to Existing Street Names is hereby amended as follows: 34 35 Chapter 12.10 36 CHANGES TO EXISTING STREET NAMES 37 Sections: 38 12.10.010 Purpose and intent. 39 12.10.020 Definitions. 40 12.10.030 Manner of initiation. 41 12.10.040 Hearing on name change. 42 12.10.050 Procedure. 43 12.10.080 Appeals. 44 45 12.10.010 Purpose and Intent. Kodiak Island Borough, Alaska Ordinance No. FY2016-20 Pagel of 7 Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildi... Page 39 of 174 AGENDA ITEM #9.B. Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildi... Page 40 of 174 46 The purpose of this chapter is to provide for a consistent process by which the name of a street, 47 road, way, avenue, etc., can be changed. The process established by this chapter is Intended to 48 be used when property owners on an existing platted street desire to change the name of that 49 street without going through the platting process in KIBC Title 16, Subdivisions. This process 50 can be used when the change will not result in a change to any of the boundaries of the street 51 or any of the adjacent lots. This process does not apply to state roads or highways. 52 53 12.10.20 Definitions. 54 A. For purposes of this chapter, the word "street" will be used to describe all road types. 55 B. When changing street names, the following road types shall be considered: 56 . Avenue. Roads generally running perpendicular to main thoroughfares. 57 . Circle. Short road that returns to itself: circular or semi -circular roads. 58 . CourL Permanently closed road such as a cul-de-sac: dead-end road. usually 59 under 1,000 feet in length: or horseshoe -shaped road. 60 . Lane. Fire road or private road. 61 . Lam. Short drive that begins and ends on the same road. 62 . Road. Most common designation for a secondary thoroughfare; generally 63 Indicates a heavily traveled route. 64 . Street Roads generally running perpendicular to Avenues. 65 Drive. Roads which do not have a directional course. 66 Additional road types may be considered. 67 68 12.10.030 Manner of Initiation. 69 Changing the name of a street may be initiated as follows: 70 A. By the planning and zoning commission upon its own motion; or 71 B. By petition of owners of at least 50 percent of the lots on that street. 72 73 12.10.040 Hearing on name change. 74 The planning and zoning commission shall review and approve or deny all requests for a street 75 name change. Notice of Name Change shall be sent to all property owners of lots adjacent to 76 that street and to local emergency response authorities. 77 78 12.10.050 Procedure. 79 A. Property owners and emergency response authorities have 30 days to review and comment 80 to Notice of Name Change. 81 B. Within 30 days after comment period closes, planning and zoning commission shall review 82 name change request according to the following standards: 83 1. The proposed name shall be appropriate and shall not duplicate existing street names in 84 spelling or sound, which could result in confusion. 85 2. To the extent possible, names should be consistent with other street names previously 86 established in the area. 87 3. If an individual's name is proposed, it is recommended that it be a surname of historical 88 significance, or in memorial of an individual. 89 4. The proposed name shall not be offensive or derogatory. 90 5. No objection Is expressed by local emergency response authorities and the support of a 91 majority of street property owners is provided. Kodiak Island Borough, Alaska Ordinance No. FY2016-20 Page 2 of 7 Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildi... Page 40 of 174 AGENDA ITEM O.B. Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildi... Page 41 of 174 92 C. Upon reaching a determination, the commission shall adopt a resolution changing the name 93 of the street. 94 D. Upon adoption of a resolution and completion of the appeal period, owners of the lots 95 affected by the decision, as well as proper emergency response agencies and utilities, shall 96 be mailed official notification by the community development department. 97 E. Upon adoption of a resolution and completion of the appeal period, the resolution shall be 98 fled at the recorder's office to provide legal documentation of the street name change. 99 100 12.10.080 Appeals. 101 Appeals may be taken from a decision of the planning and zoning commission as provided in 102 Chapter 16.90 KIBC. 103 104 105 Section 3: Title 15 Building and Construction Chapter 15.40 Building Numbering is hereby 106 amended as follows: 107 Chapter 15.40 108 BUILDING AND LOT NUMBERING 109 Sections: 110 15.40.010 Compliance required. 111 15.40.020 Baselines established. 112 15.40.030 Streets classified by points of the compass. 113 15.40.040 Progression of numbers. 114 15.40.050 Location of odd and even numbers. 115 15.40.055 Numbering 116 15.40.060 Duties of the manager. 117 15.40.070 Compliance with regulations of borough — Size of numbers — Duty to erect. 118 15.40.075 Procedure 119 120 15.40.010 Compliance required. 121 The numbering of all buildings and lots fronting public streets within and around Kodiak Island 122 Borough and all incorporated municipalities shall conform to the system of rules set forth in 123 this chapter. 124 125 15.40.020 Baselines. 126 Numbering buildings and lots on all public streets shall begin at the baselines established for the 127 geographic areas defined in this section. Map image provided for reference at the end of this 128 section. 129 130 A. Road System Baseline: The baseline for numbering all public or private streets that are 131 generally oriented northeast and southwest shall be based on a line (trending southeast to 132 northwest) that parallels Center Avenue or the alignment of Center Avenue extended from 133 its intersection with of East Rezanof Drive and West Rezanof Drive. This line serves as the 134 baseline for Kodiak Urban Area, Womens Bay (Bells Flats) and the Kodiak Island Road 135 System. Kodiak Island Borough, Alaska Ordinance No. FY2016-20 Page 3 of 7 Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildi... Page 41 of 174 AGENDA ITEM O.B. 136 B. Kodiak Urban Area Baseline: The baseline for numbering all public or private streets that are 137 generally oriented northwest and southeast shall be based on a line (trending southwest to 138 northeast) that parallels West Rezanof Drive (from Deadman's Curve to Center Avenue), 139 Lower Mill Bay Road, and Mill Bay Road (extending to the Intersection of Mill Bay Road and 140 East Rezanof Drive), then running through the intersection of Mill Bay Road and East 141 Rezanof Drive and along Woodland Drive to Its terminus. 142 C. Womens Bay Baseline: The baseline for numbering all public of private streets that are 143 generally oriented northwest and southeast shall be based on a line (trending southwest to 144 northeast) that parallels Womens Bay Drive, Lake Orbin Drive, running through the center of 145 the intersection of Salmonberry Creek Road, Lake Orbin Drive and Bells Flats Road to the 146 west of that intersection. 147 D. Remote municipality Baselines 148 1. Identify two lines that will represent the baseline for numbering all public streets. 149 150 151 152 153 154 155 156 157 158 159 160 161 KODIAK ( l URBAN "'\ KODIAK ROAD SYSTEM AREA .moo sn .. , xppyxypyHMF�W6ME i � z_ _ y �( WOMENS BAY 15.40.030 Streets classified by points of the compass. A. All public streets running generally northwest and southeast and lying northwest of the baseline shall be designated by the prefix "North," and all public streets running generally northwest and southeast and being southeast of the baseline shall be designated by the prefix "South." B. All public streets running generally northeast and southwest and lying northeast of the baseline shall be designated by the prefix "East," and all public streets running generally northeast and southwest and being southwest of the baseline shall be designated by the prefix'West." 15.40.040 Progression of numbers. A. General guidelines: Kodiak Island Borough, Alaska Ordinance No. FY2016-20 Page 4 of 7 Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildi... Page 42 of 174 AGENDA ITEM #9.B. Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildi... Page 43 of 174 162 1. From the baseline, the first number of all streets shall be 100. Numbers shall 163 progress at the rate of 1.000 numbers of each 5.280 feet from the baseline. 164 2. Where streets change general direction, numbering shall progress at the rate of 165 1.000 numbers per 5,280 feet of centerline length. 166 3. Where street numbers already exist, new numbers will generally be assigned 167 based on the difference between two existing numbers and the distance between 168 them. 169 170 15.40.050 Location of odd and even numbers. 171 A. Odd numbers shall be assigned to the left side of each public street, proceeding away from 172 the baseline. 173 B. Even numbers shall be assigned to the right side of each public street, proceeding away from 174 the baseline. 175 176 15.40.55 Numbering 177 A. The number assigned to each structure shall be that of the numbered interval falling 178 closest to the front door or the driveway of said structure if the front door cannot be 179 seen from the main road. 180 B. Every structure with more than one principal use or occupancy shall have a separate 181 number for each use or occupancy, i.e. duplexes will have two separate numbers: 182 apartments will have one road number with an apartment number, such as 235 Maple 183 Road, Apt 2. 184 C. When a road can be accessed by two different adloininn roads, numbering should 185 min at that entrance which emergency responders are most likely to enter. 186 Numbers will then ascend as responders search for a location. 187 D. The general logical order of address elements should follow Postal Service 188 conventions: road number. predirectional (if any), primary road name. suffix, post - 189 directional (if any). and secondary number (if any). e.g.. 100 W. Main St. Apt 201. 190 1. Multi -family Housing: Assign a primary road address, with numbers (not letters) 191 as secondary location indicators. e.g., 111 Main St. Apt 1. Use apartment numbers 192 to indicate the floor location, e.g.. Act 303 (or 3C) is the third apartment on the 193 third floor. 194 2. Circular roads: Numbering should begin at the point where emergency 195 responders are most likely to enter the road, so numbers will ascend as 196 responders search for a location. Where there is no obvious end with greater 197 traffic flow, it Is recommended that the starting point be selected at the end closer 198 to the designated numbering origin. Whatever method is selected, apply it 199 consistently within the community. 200 3. Comer lots: Assign a number according to where the front door faces the road. 201 There may be Instances, however, when a comer lot might be numbered based on 202 Its driveway, if it made more sense from an emergency responder perspective. 203 4. Cul-de-sacs: Those without buildings in the center portion should be numbered 204 as if the center line of the street bisects the cul-de-sac with odd numbers on the 205 right and even numbers on the left. The numbers meet at the far end of the center Kodiak Island Borough, Alaska Ordinance No. FY2016-20 Page 5 of 7 Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildi... Page 43 of 174 AGENDA ITEM O.B. Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildi... Page 44 of 174 206 area. When a structure occurs In the middle of the circle, number that structure in 207 a way that best fits, such as according to where the front door faces. 208 5. Duplexes: Assign a primary road address. 209 6. Islands and Peninsulas: On river, lake, or coastal islands with roads, properties 210 should be numbered as any area with roads. On Islands without roads, properties 211 can be numbered as follows: Pick a compass point on the island. 0 degrees North, 212 for example. Assign odd addresses to lots on the west side of the island, with 213 numbers ascending towards the south. Assign even numbers to lots on the east 214 side, with numbers also ascending towards the south. Use the minimum water 215 frontage requirement for lots on the Island as a numbering Interval to leave room 216 for additional structures to be built on vacant lots. The road name will be that of 217 the Island. resulting In an address such as "Al Goat Island." If an Island does not 218 have a name, consider naming It as a formerly unnamed road might be. 219 7. Mobile home Parks: A mobile home Park can be assigned one address on the 220 main road, followed by a numeric unit or lot number for the individual homes. 221 such as an apartment building would be numbered. 222 8. Office suites: Numbers should be assigned with a Primary road address. followed 223 by a numbered (not lettered) secondary location Indicator. e.g.. 325 Memorial 224 Drive, Suite 312. Suite numbers should also be used to Indicate which floor 225 location. 226 9. Shopping center: Numbers can be assigned to businesses within the range 227 available to the property. 228 10. Historical addresses: Addresses for Akhiok. Old Harbor, Ouzlnkle, Port Lions, 229 Larsen Bay, and Karluk are based on historical addressing maps maintained by 230 the Kodiak Island Borough. 231 11. Remote areas: Properties in remote and unincorporated areas will be assigned a 232 geoaddress, based on the United States National Grid (USNG). Example: 233 AFOGNAK WILDERNESS LODGE 234 USNG: 5VNE4444070833 235 SEAL BAY, AFOGNAK ISLAND 236 KODIAK. AK 99615 237 15.40.060 Duties of the manager. 238 It is the duty of the manager, or designee, to establish and assign all building numbers on the 239 public streets within the borough. He shall prepare the necessary records of the numbers so 240 assigned by him, and such records shall be evidence of all building numbers so assigned. He 241 shall, on demand, furnish to each owner or occupant of a building, or such person as may be 242 employed In numbering the buildings, with all necessary information relevant to the number 243 belonging to each building. 244 245 15.40.070 Compliance with regulations of borough — Size of numbers — Duty to erect. 246 All numbering shall conform strictly with the directions and regulations of the borough. The size 247 of numbers on all buildings shall be not less than four Inches in height and shall be clearly 248 visible from the public street fronting the property containing the building. All owners or 249 occupants of buildings now erected, or which may hereafter be erected, within the borough are Kodiak Island Borough, Alaska Ordinance No. FY2016-20 Page 6 of 7 Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildi... Page 44 of 174 AGENDA ITEM O.B. Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildi... Page 45 of 174 250 required to number their buildings to conform with the provisions of this section and with the 251 regulations of the borough established to ensure compliance with this chapter. 252 253 15.40.80 Procedure 254 A. Kodiak Island Borough GIS is responsible for assigning addresses and maintainino 255 address Information. 256 B. Addresses will be implemented within 30 days upon receipt of an E911 Address 257 Application, along with any other required or relevant Information. 258 C. E911 Address Application shall be made available on the Borough website and/or in 259 Borough offices. , 260 D. Addresses for newly created lots will be assigned during the preliminary plat review 261 process. 262 E, Address notifications will be sent to relevant parties, including, but not limited to: 263 a. Kodiak Police Public Safety Answering Point (PSAP) 264 b. U.S.P.S. 265 c. Assessing Department 266 d. Community Development Department 267 e. City of Kodiak 268 f. Fire Departments 269 g. Communication companies 270 h. Kodiak Police Department 271 I. Emergency Operations Center (EOC) 272 j. Property owner 273 274 Section 4: This ordinance will become effective upon adoption. 275 276 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 277 THIS DAY OF 2016 278 279 KODIAK ISLAND BOROUGH 280 281 282 283 ATTEST: Jerrol Friend, Borough Mayor 284 285 286 287 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2016-20 Page 7 of 7 Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildi... Page 45 of 174 rrel-I.TD07-1W �I;Er MII KODIAK ISLAND BOROUGH AGENDA STATEMENT " JUNE 2. 2016 ASSEMBLY REGULAR MEETING TITLE: Ordinance No. FY2017-01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Commencing on the First Day of July 2016 and Ending on the Thirtieth Day of June 2017 (Fiscal Year 2017 Budget). ORIGINATOR: Dora Cross FISCAL IMPACT: Account Number: SUMMARY STATEMENT: FUNDS AVAILABLE: Amount Budgeted: This item was amended and postponed at the May 19, 2016 regular meeting. This ordinance budgets for FY2017 Revenues and Expenditures for the General Fund, Special Revenue Funds, Debt Service Funds, and Enterprise Funds. This ordinance sets FY2017 mill rates and sets the tax rates for commercial aircraft. RECOMMENDED MOTION: The motion on the floor is to adopt Ordinance No. FY2017-01 (Version 3). Kodiak Island Borough Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 46 of 174 AGENDA ITEM #12.A. Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 47 of 174 VI KSIO\ 7 Introduced by: Borough Manager Requested by: Borough Assembly SUISSIIII'IIU AIRVIUA Drafted by: Finance Director Introduced: 05/052016 2 Public Hearing: 05/19201fi 3 Amended Postponed 05/192016 4 Adopted: 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2017-01 7 8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 9 BOROUGH LEVYING TAXES ON ALL TAXABLE REAL AND 10 PERSONAL PROPERTY WITHIN THE KODIAK ISLAND BOROUGH I I FOR THE EXPENSES AND LIABILITIES OF THE KODIAK ISLAND 12 BOROUGH FOR THE FISCAL YEAR COMMENCING ON THE FIRST 13 DAY OF JULY 2016 AND ENDING ON THE THIRTIETH DAY OF JUNE 14 2017 (FISCAL YEAR 2017 BUDGET) 15 16 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 17 BOROUGH THAT: 18 19 Section 1: This ordinance is not of general application and shall not be codified. 20 21 Section 2: The following sums of money, or as much thereof as may be authorized by 22 law, as may be needed or deemed necessary to defray all expenses and 23 liabilities of the Kodiak Island Borough, be and the same, is hereby 24 appropriated for municipal purposes and objects of the Kodiak Island 25 Borough and other taxing entities hereinafter specified for the fiscal year 26 commencing on the first day of July 2016 and ending on the thirtieth day of 27 June 2017. - 28 29 Section 3: Adoption of this ordinance regonizes that funds are appropriated at 30 department and/or project level. Compositions of these figures are as 31 delineated in the full detail budget document. The full document is available 32 to all elected and appointed officials for their use. Copies may be reviewed 33 by interested citizens at the Borough Building during normal working hours 34 and also at the Kodiak, Ghiniak and village public libraries during their 35 normal operating hours. 36 37 Section 4: Tax Levy. A tax for the amount specified in the form of a mill levy is hereby 38 levied for the value as of January 1, 2016, to be used for the purposes as 39 specified in the Budget for Fiscal Year 2017 of the Kodiak Island Borough 40 commencing on the first day of July 2016 and ending on the thirtieth day of 41 June 2017 to defray expenses and liabilities of said entity as enumerated in 42 the applicable budgets. Kodiak Island Borough, Alaska Ordinance No. FY2017-01 Page 1 of 3 Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 47 of 174 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 AREA WIDE AGENDA ITEM #12.A. The mlllage rates by taxing entity are as follows: A. Kodiak Island Borough General Fund 0.15 mills B. Education Support Fund 7..76 mills 7.62 mills CN. Debt Service :2 00 o,,,.,.^i"A 1.91 mills DO. Renewal and Replacement Fund 0.86 mills 1.07 mills Total Areawide 10.75 mills NON AREAWIDE: FIXEDWING EG. Womens Bay Road Service Area 2.50 mills FB. Women Bay Fire Dept. 1.25 mills GE. Bay View Road Service Area 1.50 mills HF. Fire Protection Area No. 1 1.50 mills 16. Monashka Bay Road Service Area 2.50 mills JN. Service Area No. 1 Roads 1.50 mills K1. Woodland Acres Street Light Area 0.10 mills U. Service Area No. 2 0.00 mills MK. KIB Airport Fire Area 1.25 mills N6. Trinity Islands Street Light Service Area 0.20 mills OM. Mission Lake Tide Gate Service Area 1.00 mills Section 5: Commercial Aircraft that have been Issued an N number by the Federal Aviation Administration and are less than 12,500 pounds takeoff weight are laxed using the following table: Kodiak Island Borough, Alaska Ordinance No. FY2017-01 Page 2 of 3 Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 48 of 174 FIXEDWING ROTOCRAFT Gross Lbs Annual Tax Gross Lbs Annual Tax Non Flyable $50 0-1,000 $100 0-2,000 $400 1,001-2,000 $200 2,001-3,000 $800 2,001-3,000 $400 3,001-4,000 $1,000 3,001-1,000 $600 4,001-7,000 $1,400 4,001-5,000 $800 7,001-12,500 $1,600 5,001-6,000 $1,000 6,001-7,000 $1,200 7,001-8,000 $1,300 8,001-10,000 1 $1,400 10,001-12,500 1 $1,500 Kodiak Island Borough, Alaska Ordinance No. FY2017-01 Page 2 of 3 Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 48 of 174 AGENDA ITEM #12.A. Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 49 of 174 69 Section 6: Kodiak Island Borough Staff is hereby authorized and directed to effect the 70 necessary line item changes within the limits established above by fund, project and 71 department to properly monitor, account and report on the expenditures of these funds. 72 73 Section 5: The FY2017 budget is hereby adopted per the attached 6 page schedule. 74 75 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 76 THIS DAY OF 2016 77 78 KODIAK ISLAND BOROUGH 79 80 81 82 Jerrol Friend, Borough Mayor 83 84 ATTEST: 85 86 87 88 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2017-01 Page 3 of 3 Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 49 of 174 AGENDA ITEM #12.A. Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 50 of 174 A. General Fund (100) Revenues Percentage Taxes Real Property 2:9094 2.83% S 472,,609 $ 175,383 Personal Property 9:341-4 0.35% 24-.M 21,467 Non ad valorem taxes 0.42% 26.000 Payment in lieu of taxes 27,6996 21.48% 1,332,000 Severance Taxes 29.M1894 28.03% 1,738,000 Penalties &Interest on Tax 2:411% 2.47% 153,410 Licenses 8 Permits i.0746 1.06% 66,000 Federal Shared Revenue 2.43% 2.42% 150,080 State Shared Revenue 38.48% 39.77% �6 2,466,307 Investments Earnings 0.94% 0.94% 58,177 Other 0.2446 0.23% 14,500 Total General Fund Revenues 100.011% $ 6,201,324 Expenditures FTE Legislative 4 26841 2.61% 464;077 162,123 Personnel Services 26,100 26,400 Fringe Benefits 6,777 3,523 Lobbyist 75,000 Support Services 57,200 Borough Management 5 9.2656 9.21% 571,222 Personnel Services 322,381 Fringe Benefits 216,929 Contracted Services 2,500 Support Services 61,412 Allocated (32,000) Borough Clerk 3 8.8756 8.91% 646.728 552,058 Personnel Services 243,774 244,974 Fringe Benefits 173,634 177,764 Support Services 129,320 Capital Outlay 0 Legal Services 0 i.963 2.64% 120;000 164,000 Legal Fees 96;090 140,000 Support Services 24,000 Finance/Accounting 7 45-:373; 15.28% 947,761 Personnel Services 481,004 Fringe Benefits 371,638 Contracted Services 10,000 1 Ordinance No. FY2017-01 Backup Info Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 50 of 174 AGENDA ITEM #12.A. Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 51 of 174 Support Services 128,119 Allocated to Projects (43,000) 2 Ordinance No. FY2017-01 Backup Info Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 51 of 174 Finance/MIS Personnel Services Fringe Benefits Contracted Services Support Services Capital Outlay Allocated Assessing Personnel Services Fringe Benefits Contracted Services Support Services Allocated to other funds Engineering/Facilities Personnel Services Fringe Benefits Professional Services Support Services Community Development Personnel Services Fringe Benefits Professional Services Support Services Allocated to Projects Building Inspectors Contracted Services Support Goods and Services Economic Development Personnel Services Fringe Benefits Professional Services Contributions Support Goods & Services Ordinance No. FY2017-01 AGENDA ITEM #12.A. 3 14-78% 14.77% 9}3055 915,880 297,507 19.9-,298 203,123 25,000 346,250 70,000 (26,000) 5 4267% 12.61% 781,226 414,524 302,977 1,500 66,225 (4.000) 2 2,42% 2.85% 461-715 176,695 54,690 62,684 STI 47,527 66,484 6 15-04% 15.43% 927.070 957,070 441,684 324,689 10,000 451497 181,197 (500) 0 M81 2.66% 165,253 145,000 20,263 1 0,66% 0.57% 40x63 35,500 4,66 35,000 0 500 3 Backup Info Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 52 of 174 AGENDA ITEM #12.A. Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 53 of 174 General Administration 0 6:33% 3.36% 205;600 208,614 Personnel Services - Audit Expense 110,000 Contracted Services - Support Services 96;608 98,614 Parks and Recreation 0 O R7.4 0 67 % 41.140 Personnel Services 23,640 Contracted Services - Support Services 17,500 Emergency Preparedness 0 0:96% 0.95% 59,157 Personnel Services 28,458 Contracted Services 13,199 Support Goods and Services 17,500 Animal Control 137% 1.76% 109,415 Contracted Services 109,415 Education, Culture & Recreation 0 0.39% 24,200 Contributions 24,200 College and Libraries 0 2 41.6 1.55% -150;000 96,000 Contributions 460,;000 96,000 Non Profit Funding 3410.6 3.78% 234,000 Contributions 234,000 Transfers Out 0 0-50-°h 0.00% 6;000 ., Transfers - Total General Fund Expenditures 6-6-;166.792 6,201,324 4 Ordinance No. FY2017-01 Backup Info Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 53 of 174 AGENDA ITEM #12.A. Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 54 of 174 B. Special Revenue Funds (Revenues and Expenditures) 1 Education Support Fund (201) 10,277,500 2 Land Sales (210) 4,313,709 1,628,709 3 Buildings 8 Grounds Fund (220) 781,278 4 Local Emergency Planning Committee (234) 14,000 5 Women's Bay Road Service Area (240) 217,000 6 Service Area No. 1(242) 488,000 7 Service Area No. 2 (243) 100 8 Monashka Bay Road Services Area (244) 60,000 9 Bay View Road Service Area (246) 15,257 10 Fire Protection Area No. 1(254) 4936;984 1,034,127 11 Women's Bay Fire Department (252) 226,000 12 KIB Airport Fire Area (254) 15,000 13 Woodland Acres Street Light Area(260) 5,140 14 Trinity Acres Lighting Dist. (261) 2,330 15 Mission Lake Tide Gate (262) 5,400 17 Facilities Fund (276) 465-000 357,825 18 Tourism Development (277) 142,900 19 Fern Fuller Trust (290) 66,500 20 Special Projects (295) 0 Total Special Revenue Funds .3<408 15,337,066 5 Ordinance No. FY2017-01 Backup Info Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 54 of 174 AGENDA ITEM #12.A. Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 55 of 174 C. Debt Service Funds (Revenues and Expenditums) 1 Debt Service (300) 7-919;028 7,836,597 Total Debt Service Funds s 7,910.02 7,836,597 6 Ordinance No. FY2017-01 Backup Info Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 55 of 174 AGENDA ITEM #12.A. Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 56 of 174 0. Enterprise Funds 1 Solid Waste Disposal Fund (530) 3,700,942 3,768,502 2 Hospital Enterprise Fund (540) �1 2,253,841 3 Kodiak Fisheries Research Center (555) 1,645,168 1,683,183 4 911 Service (560) 35,000 Total Enterprise Funds 6 7;630;061 7,740,526 Total all Funds 37,115,513 7 Ordinance No. FY2017-01 Backup Info Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 56 of 174 AGENDA ITEM #12.6. KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 2. 2016 ASSEMBLY REGULAR MEETING TITLE: Owners Request for Review of a Planning and Zoning Commission Action Denying a Rezone of Lots 10lhru 13, Block 31, East Addition Subdivision FROM R2 -Two Family Residential To R3 -Multifamily Residential (KIBC 17.205.055B) (P&Z Case No. 16-012). ORIGINATOR: Nova Javier FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: This item was postponed at the May 19, 2016 regular meeting waiting for an attorney's opinion. This review involves a request to rezone four lots from R2 -Two-family Residential to R3 - Multifamily Residential (P&Z Case No. 16-012). The four lots in question have been developed as two parcels since the late 1960's (Lots 10-11 as one parcel and Lots 12-13 as one parcel). Multi -family residences were established on both parcels and are legal nonconforming uses in R2 zoning, as both were constructed prior to June 5, 1980. Because each structure crosses the property line separating the two respective lots and those respective lots are under contiguous ownership and share common right-of-way frontage, the two lots are considered to be undivided parcels for the purposes of zoning (per a Borough attorney legal memo from August 5, 1986). A rezone to R3 will extinguish the nonconforming use and potentially allow for expansion of the existing multi -family residences through the construction of additional dwelling units, provided all requirements of current zoning code could be satisfied. The rezone would also allow both structures to be reconstructed as multi -family residences should either structure ever be destroyed by fire or other means (prohibited as currently zoned). It is important to note that this rezone will not bind the applicants to the existing multi -family dwelling use. Once rezoned, any use permitted in R3 zoning may be established on either of the parcels. The timeline of this request is: • The applicants submitted their rezone request on February 1, 2016. • Staff recommended that the Planning and Zoning Commission approve the rezone request. • The Planning and Zoning Commission held a public hearing at their regular meeting on March 16, 2016. • A motion to approve the rezone failed on a 3-3 vote. • Pursuant to KIBC 17.205.055(8), the Planning and Zoning Commission's denial of a proposed rezone shall be final unless the initiating party requests that the Commission's action be taken up by the Assembly. Kodiak Island Borough Owners Request for Review of a Planning and Zoning Commissio... Page 57 of 174 AGENDA ITEM #12.B. • Such a consideration by the Assembly is not an appeal. • The applicant requested that this rezone denial be taken up by the Assembly by letter dated March 21, 2016. • On April 20, 2016 the Planning and Zoning Commission adopted findings of fact in support of their decision. The findings of fact and draft minutes are attached to this memo. Final minutes will be forwarded to the Assembly upon Planning and Zoning Commission approval. RECOMMENDED MOTION: The motion on the floor is to direct staff to prepare an ordinance for introduction for rezone at the next regular meeting of the Assembly. Kodiak Island Borough Owners Request for Review of a Planning and Zoning Commissio... Page 58 of 174 KODIAK ISLAND BOROUGH AGENDA STATEMENT t JUNE 2, 2016 Y„ _- ASSEMBLY REGULAR MEETING • Such a consideration by the Assembly is not an appeal. • The applicant requested that this rezone denial be taken up by the Assembly by letter dated March 21, 2016. • On April 20, 2016 the Planning and Zoning Commission adopted findings of fact in support of their decision. The findings of fact and draft minutes are attached to this memo. Final minutes will be forwarded to the Assembly upon Planning and Zoning Commission approval. RECOMMENDED MOTION: The motion on the floor is to direct staff to prepare an ordinance for introduction for rezone at the next regular meeting of the Assembly. Kodiak Island Borough Owners Request for Review of a Planning and Zoning Commissio... Page 58 of 174 AGENDA ITEM #12.B. Owners Request for Review of a Planning and Zoning Commissio... Page 59 of 174 Stephen Foreman N&F Properties, LLC P.O. Box 8981 Kodiak, AK 99615 March 21, 2016 Kodiak Island Borough Clerk's Office 710 Mill Bay Road Kodiak, AK 99615 To the Office of the Borough Clerk and the Borough Assembly: At the March 16, 2016 KIB Planning and Zoning Commission regular meeting, the commission denied my request to rezone Lots 10 through 13, Block 31, East Addition Subdivision from RZ-Two-family Residential District to 113 -Multifamily Residential District (P&Z Case No. 16-012). Per KIBC 17.205.055, 1 am requesting that the Commission's denial be taken up (reviewed) by the Borough Assembly. My request for the Assembly to the review the Commission's denial of my rezone request is based on the following: 1. In the Staff report dated March 2, 2016, KIB Community Development Department Staff recommended the rezone be forwarded to the Assembly with a recommendation for approval. That favorable recommendation is supported by the following findings of fact listed in the report: A. The site is adjacent to R3 zoning and uses to the west B. This rezone will recognize long standing multi -family residences that have harmoniously coexisted with existing uses In the surrounding area for over four decades. C. The rezone Is consistent with the historic character of the surrounding neighborhood. D. The rezone Is consistent with the Urban Residential Future land Use Designation and will further Implement various objectives of the adopted Comprehensive Plan. 2. The rezone was denied on a split decision (three yes votes to three no votes). I believe the rezone may have been forwarded to the Assembly with a recommendation for approval had all Commissioner seats been filled at the time of the decision (one City seat was vacant). 3. The rezone is consistent with the KIB 2008 Comprehensive Plan. Further information supporting the rezone request can be found in the case packet that was presented to the Commission for P&Z Case No. 16-012. Please consider this my formal written submission Indicating my desire to bring this rezone request to the Kodiak Island Borough Assembly. Thank you for considering this matter. Respectfully, Stephen Foreman, N&F Properties, LLC Owners Request for Review of a Planning and Zoning Commissio... Page 59 of 174 AGENDA ITEM #12.B. Owners Request for Review of a Planning and Zoning Commissio... Page 60 of 174 PUBLIC HEARING ITEM 7-U P S Z REGULAR MEETING: MARCH 16, 2016 IN KIB Location & Zoning Map w l: u a `� 35 Lots 12 13 Lots 10 and and 11 o, anas 32 ` e rr a ` al -a 21 ]a. 30 e'Jo a- Legend F,tl .,-1 QSubJact Parcels Zoned R2 np 1) Zoning LegMd Pudk Use Lands L ] Rval Residential 1 L MA Famry ResiWenind UgM IMIntlal Q WateMed ® Runl Readevtial2 Q Blain. Q Real Neghbodasod Constance! Consemlmn —', Single Famry fteaMenlal�ftelai Bminesa Urban Neghborlmd Commensal Rural Residential �;_ Tso Fandi Resldedtal ®Indmbial (✓ Natudal the NOOYt blvq awwgn, Ola CanmuMv bbe.N �rlgepn9neM �+• �cuu Man •Vicomw�na maiw»aaem.,uya lvnll<ee.vvt vy.,t�y �b.ayl.w � ns�nw\':,,. Case No 16-0121nimduction Owners Request for Review of a Planning and Zoning Commissio... Page 60 of 174 AGENDA ITEM #12.B. Owners Request for Review of a Planning and Zoning Commissio... Page 61 of 174 PUBLIC HEARING REM 7-0 P 82 REGULAR ME NG: MARCH 16,=16 =; KIB Image Overlay Map u0),I S. I W I' ' 1, c , a K ++ a V ril f • j 10 S� Image Overlay Legend An W Y\!x! SIIBf9CI PiTQIS ++❑YY"rr 4 Fol�libYNu9s® Cmm�nfly OeYaIPa1 IpAr.wl,wuoL�.41. Rmlrml PwrM Case No. /64)121n dmtl i.n Owners Request for Review of a Planning and Zoning Commissio... Page 61 of 174 AGENDA ITEM #12.B. Owners Request for Review of a Planning and Zoning Commissio... Page 62 of 174 Boq PUBLIC HEARING ITEM 7-D PN qy P 8 Z REGULAR MEETING: MARCH 16, 2016 Y 0 Vm e 'L ALASN4 STAFF REPORT AND RECOMMENDATION Case No. 16-012. A rezone of Lots 10 lhm 13, Block 31, East Addition Subdivision from R2 - Two -family Residential to R3 -Multifamily Residential (KIBC 17.205). DATE: March 2, 2016 TO: Planning and Zoning Commission FROM: Community Development Department SUBJECT: Information for the March 16, 2016 Regular Meeting CASE: 16-012 APPLICANT: N&F Properties, LLC and Wilfredo and Yolanda Taboy AGENT: Stephen Foreman LOCATION: 910 and 914 Rezanof Drive East LEGAL DSC: Lots 10 thru 13, Block 31, East Addition Subdivision ZONING: R2 -Two-family Residential FUTURE LAND USE DESIGNATION: Urban Residential NOTICE: Forty-eight (48) public hearing notices were mailed on February 4, 2016. One (1) public hearing notice (no comment) was returned as of the date this report was prepared. SITE VISIT: Various 1. Zoning History: • Classified as Residential R2 by the 1968 Comprehensive Plan. This zoning remains. 2. Lot Size: • Lots 10 and 11 (combined) = 8,379 sq. fl. • Lots 12 and 13 (combined) = 9,500 sq. 3. Existing Land Use: • Lots 10 and 11 = Multifamily residence (3-plex) • Lots 12 and 13 = Multifamily residence (4-plex) 4. Surrounding Land Use and Zoning: Single-family, two family, and multifamily residences zoned R2 and R3 and institutional uses (Borough buildings, high school, middle school, and counseling center) zoned PL. 5. Comprehensive Plan: • Designated Medium Density Residential by the 1968 Comprehensive Plan. • Designated Urban Residential by the 2008 Comprehensive Plan. 6. 2008 Comprehensive Plan Future Land Use Designation Definition: Urban Residential: This designation allows for a variety of urban level residential uses. It Is generally applied within incorporated cities and would allow for a mix of single-family and other types of housing including those allowed in the Rt, R2, R3, and SRO zones. 7. Applicable Regulations: The following sections of Title 17 (Zoning) of the Borough Code are applicable to this request: Case No. 16-01z Staff Report and Recommendation Owners Request for Review of a Planning and Zoning Commissio... Page 62 of 174 AGENDA ITEM #12.B. Owners Request for Review of a Planning and Zoning Commissio... Page 63 of 174 Nn PUBLIC HEARING ITEM 7-D P 8 Z REGULAR MEETING: MARCH 16, 2016 Y O 'L ALASK4 17.10 020 Reference and use (Comprehensive Plan). In accordance with Alaska Statutes, zoning decisions shall be based upon the recommendations contained in the comprehensive plan. 17.205.010 Authority (Amendments and chanes). Whenever the public necessity, convenience, general welfare or good zoning practice requires, the assembly may, by ordinance and after report thereon by the commission and public hearing as required by law, amend, supplement, modify, repeal or otherwise change these regulations and the boundaries of the districts. 17.205.020 Report from planning and zonino commission (Amendments and chances) The commission shall report in writing to the assembly on any proposed change or amendment regardless of the manner In which such change is initiated and such report shall find: A. Findings as to need and justification for a change or amendments; B. Findings as to the effect a change or amendment would have on the objectives of the comprehensive plan; and C. Recommendations as to the approval or disapproval of the change or amendment. 17.205.055 Submission to assembly (Amendments and changes) A. Within 30 days after the commission has acted favorably upon a proposed zoning change in accordance with the above provisions, a report with recommendations shall be submitted to the assembly together with the proposed ordinance. Such recommendations of the commission shall be advisory only and shall not be binding upon the assembly. When an ordinance has been forwarded to the assembly, the assembly shall act in accordance with this chapter, and notice shall be Issued as provided In KIBC 17.205.070 by the clerk. B. If the commission recommends denial of any proposed amendment; Its action shall be final unless the Initiating party, within 10 days, files a written statement with the clerk requesting that the commission's action be taken up by the assembly. STAFF ANALYSIS This is a request to rezone four lots from R2 -Two-family Residential to 113 -Multifamily Residential. The four lots In question have been developed as two parcels since the late 1960's (Lots 10-11 as one parcel and Lots 12-13 as the other). A multi -family residence is established on each parcel (3-plex on Lots 10-11 and a 4-plex [3-plex with a forth dwelling unit above a detached garage] on Lots 12-13). Both structures are legal nonconforming uses in R2 zoning (constructed prior to June 5, 1980). Each structure crosses the property line that separates the two respective lots. In each Instance, the two lots are under contiguous ownership and share common right-of-way frontage. In this situation, the two lots are considered to be an undivided parcel for the purposes of zoning (per letter from Jamin, Ebell, Bogler, and Gentry dated August 5, 19661). Rezoning the parcels to R3 will extinguish the nonconforming uses and allow for expansion of the existing multi -family residences through the construction of additional dwelling units, Exhibit A Case No. 16-012 Stall Repod and Recommendation Owners Request for Review of a Planning and Zoning Commissio... Page 63 of 174 AGENDA ITEM #12,B. Owners Request for Review of a Planning and Zoning Commissio... Page 64 of 174 PUBLIC HEARING ITEM 7-D P 8 Z REGULAR MEETING: MARCH 16, 2016 Y � Y> O'i ILLA9HA provided all requirements of current zoning code could be satisfied. The rezone would also allow bath structures to be reconstructed as mufti -family residences should either structure ever be destroyed by fire or other means (prohibited as currently zoned). It Is Important to note that this rezone will not bind the applicants to the existing muga -family dwelling use. Once rezoned, any use permitted in R3 zoning may be established on either of the parcels. COMPATABILITY OF LAND USES The site is adjacent to R3 zoning and uses to the west. The subject parcels are developed with long standing mufti -family residences that have harmoniously coexisted with existing uses in the surrounding area for over four decades. Accordingly, a rezone to R3 would be consistent with the historic character of the surrounding neighborhood. LAND SUITABILITY The double frontage parcels are accessed from a minor arterial roadway (Rezanof Drive East) at the front and a local roadway (Stellar Way) at the rear. They are served by municipal water and sewer, and meet R2 zoning area and width requirements. Although the parcels have accommodated the mufti -family residences for more than four decades, they are encumbered by steep sloping topography that slopes away from Rezanof Drive. Accordingly, any expansion or change in use that would require the development of additional off-street parking would be challenging. RECENT DEVELOPMENT TRENDS IN THE AREA The area has few vacant lots. Accordingly, residential development has been negligible for some time. The most recent development in the area was the high school expansion project. TRAFFIC IMPACTS The site is accessed by a minor arterial road at the front and a local roadway at the rear. The roadways have proven capable of accommodating the traffic generated by the existing multifamily residences. The roadways are also capable of accommodating traffic generated by the full range of uses permitted in R3 zoning, should the current use ever be expanded or changed. COMPREHENSIVE PLAN CONSISTENCY A rezone to 113 -Multifamily Residential is consistent with the Urban Residential Future Land Use Designation. The rezone is also consistent with the following goals, policies, and Implementation actions of the adopted Comprehensive Plan: • Land Use Goal: Regulate and manage land uses to balance the rights of private property owners with community values and objectives. • Policy., Maximize Compatibility of adjacent land uses and minimize conflicts through zoning, buffering, design standards, and other means. • Po� Zone land to meet future housing, commercial, industrial, and other land needs. o Implementation Actions: Identify an adequate supply of land in each community to meet future residential needs and other land development needs based on future population and employment growth projections, assumptions about the type and land Cam No, 16012 Stan Re n and Re maddfa i Owners Request for Review of a Planning and Zoning Commissio... Page 64 of 174 AGENDA ITEM #12.B. Owners Request for Review of a Planning and Zoning Commissio... Page 65 of 174 PNv eaq PUBLIC HEARING ITEM 7-D y P 8 Z REGULAR MEETING: MARCH 16, 2016 A a vw 0 p ,. -Y MLA51(A requirements for projected uses, and conditions or constraints that might affect development. Consider use of public or private Native -owned land to help meet these needs. Housing Goal. Help ensue: that an adequate supply of land for housing and a sufficient stock of housing, including affordable housing, ate available for Borough residents. • Policy., In partnership with local communities, Tribal councils, Native Corporations, the Kodiak Island Housing Authority, and others, help ensure that there is an adequate supply of developable residential land to meet long-term housing needs throughout the Borough, including senior housing. CONCLUSION Staff recommends the rezone is consistent with the objectives of the adopted Comprehensive Plan and satisfies the requirements of Title 17 of the Kodiak Island Borough Code for amendments and changes. Case No. 16012 Staff Report and Recommendation Owners Request for Review of a Planning and Zoning Commissio... Page 65 of 174 AGENDA ITEM #12.B. Owners Request for Review of a Planning and Zoning Commissio... Page 66 of 174 pN� aOq PUBLIC HEARING ITEM 7-13 P & Z REGULAR MEETING: MARCH 16, 2016 A � Yr O '1 gLgSNq RECOMMENDATION Staff recommends that the Commission forward this rezone request to the Kodiak Island Borough Assembly with a recommendation for approval. APPROPRIATE MOTION Should the Commission agree with the staff recommendation, the appropriate motion Is: Move to recommend that the Kodiak Island Borough Assembly approve the rezone of Lots 10 thru 13, Block 31, East Addition Subdivision from R2 -Two- family Residential District to R-3 Multifamily Residential District and to adopt the findings of fact listed in the staff report entered into the record for this case as "Findings of Fact" for Case No. 16-012. FINDINGS OF FACT (KIBC 17.205.020.A -C) 1. The site is adjacent to R3 zoning and uses to the west. 2. This rezone will recognize long standing multi -family residences that have harmoniously Coexisted with existing uses in the surrounding area for over four decades. 3. The rezone is consistent with the historic Character of the surrounding neighborhood. 4. The rezone is Consistent with the Urban Residential Future Land Use Designation and will further implement various objectives of the adopted Comprehensive Plan. 5. The Planning and Zoning Commission recommends that the Borough Assembly approve this rezone. Casa No. 16-012 Stag Report aril RemnmerMation Owners Request for Review of a Planning and Zoning Commissio... Page 66 of 174 AGENDA ITEM #12.B. Owners Request for Review of a Planning and Zoning Commissio... Page 67 of 174 PUBLIC HEARING ITEM 7-U P 8 Z REGULAR MEETING. MARCH 16, 2016 Exhibit A JAMIN, EBELL, BOLGER 6 GENTRY • ATTORNL SCAT LAWS R sae CCNTcR • "u C.3 -TC Soa [L[exOxc Oe„ mo ecRRR. a.epe rsee coo[ , o�.x x noo„Ln, nusnw acme •ee.eo,. August 5, 1906 Linda Freed Kodiak Island Borough 710 Mill Bay Road Kodiak IBland Borough RE: Ardinger Complaint Dear Linda: This letter is a followup to my memo concerning building on lot linea in response to our telephone conversation last week. You were entirely correct in pointing out that Kodiak Island Borough Code 517.36.030 implicitly authorizes a land owner to build over a lot line in the situation where two or more lots or portions of lots with contiguous frontage in single ownership do not meet the requirements for lot width and area as established is by the zoning code. In this situation the lots are considered to be an undivided parcel for the purposes of zoning. Therefore the setback requirements would not apply to forbid the erection of a residence across lot lines in this situation. I did considerable research concerning the validity of the restriction on sale of a portion of the unified parcel which is formed by two or more iota in single ownership when one or more of the lots is deficient in lot width or area. The majority of caeelaw on the subject has sustained the validity of an ordin- ance which defines two contiguous lots of record to be one lot for purposes of zoning when one or more of the lots is insuffic- ient lot size and in common ownership. Based on the caeelaw and the clear language of KIBC 17.36.030 you would be correct in informing a land owner that sale of any portion ofsuch a parcel which leaves remaining a lot with width or area below the requirements of the zoning code is forbidden. To Summarize, there are no setback requirements in the present definition of the "business district" which would forbid the erection of a building across lot linea in the situation where adjoining lots are in common ownership. Generally, the setback requirements of the various "residential" districts would render it illegal for a residence to be built across lot linea. In the situation where there are two or more lots with SCANNED AUG 6 1986 uBre�?!(i�{gmi� Case No. 16-012 Staff Report and Recommendation Owners Request for Review of a Planning and Zoning Commissio... Page 67 of 174 AGENDA ITEM #12.B. Owners Request for Review of a Planning and Zoning Commissio... Page 68 of 174 PUBLIC HEARING ITEM ]-U P 8 Z REGULAR MEETING: MARCH 16, 2016 Linda Freed August 5, 1986 Page 2 contiguous frontage in single ownership and if all or part of the lots do not meet the requirements for lot width and area as established by the zoning code, then the lands are considered to be an undivided parcel for zoning purposes and a building across the platted lot lines would be allowable. Please do not hesitate to contact me if you have any questions concerning these provisions. sincerely yours, JANIN, EBELL, B(OLGER 6 GENT�1�{\Y\ ^ (,� Joel H. Bulge Attorney JHB/vkb i Case No. 1&012 Staff Repon and Remmmendabon Owners Request for Review of a Planning and Zoning Commissio... Page 68 of 174 AGENDA ITEM #12.8. Owners Request for Review of a Planning and Zoning Commissio... Page 69 of 174 PUBLIC HEARING ITEM 7-D P & Z REGULAR MEETING: MARCH 16, 2010 Introduced by: Borough Manager Requested by: PBZ Commission 1 Drafted by: Community Development 2 Introduced: XX/XW2016 3 Public Hearing: 5 AtloPletl: 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2016-XX 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 10 BOROUGH REZONING LOTS 10 THRU 13, BLOCK 31, EAST 11 ADDITION SUBDIVISION FROM R2 -TWO-FAMILY RESIDENTIAL 12 DISTRICT TO R-3 MULTIFAMILY RESIDENTIAL DISTRICT (P&Z CASE 13 NO. 16-012). 14 15 WHEREAS, as a second class Borough, the Kodiak Island Borough excercises planning, 16 platting, and land use regulations on an area wide basis pursuant to Chapter 29.40 Alaska 17 Statutes; and 18 19 WHEREAS, in accordance with AS 29.40, the Kodiak Island Borough adopted the 2008 20 Comprehensive Plan update on December 6, 2007 (Ordinance No. FY2008-10) to replace 21 the 1968 Comprehensive Plan; and 22 23 WHEREAS, the Kodiak Island Borough has adopted KIBC Title 17 (Zoning) in accordance 24 with AS 29.40 to implement the Kodiak Island Borough Comprehensive Plan; and 25 26 WHEREAS, KIBC 17.205.010 provides that "Whenever the public necessity, convenience, 27 general welfare or good zoning practice requires, the assembly may, by ordinance and 28 after report thereon by the commission and public hearing as required by law, amend, 29 supplement, modify, repeal or otherwise change these regulations and the boundaries of 30 the districts;" and 31 32 WHEREAS, the Planning and Zoning Commission received a request to rezone Lots 10 33 thru 13, Block 31, East Addition Subdivision from R2 -Two-family Residential District to R-3 34 Multifamily Residential District; and 35 36 WHEREAS, at an advertised public hearing, consistent with Kodiak Island Borough Code 37 17.205.040, the Commission Considered the merits of the rezone request; and 38 39 WHEREAS, the Commission voted to recommend to the Borough Assembly that Lots 10 40 thm 13, Block 31, East Addition Subdivision be rezoned from R2 -Two-family Residential 41 District to R-3 Multifamily Residential District finding that the public necessity, 42 convenience, general welfare, and good zoning practice would be enhanced by such 43 action; and 44 45 WHEREAS, the Commission hereby recommends that this rezone request be reviewed 46 and approved by the Borough Assembly. 47 48 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 49 BOROUGH that: 50 Kodiak Island Borough, Alaska Ordinance No. FY2016-XX Page 1 of 2 Case No, 16-002 Draft Ominanre Owners Request for Review of a Planning and Zoning Commissio... Page 69 of 174 AGENDA ITEM #12.B. Owners Request for Review of a Planning and Zoning Commissio... Page 70 of 174 PUBLIC HEARING ITEM 7-D P 8 Z REGULAR MEETING: MARCH 16, 2016 51 Section 1: This ordinance is not of a general and permanent nature and shall not 52 become a part of the Kodiak Island Borough Code of Ordinances; and 53 54 Section 2: Lots 10 thm 13, Block 31, East Addition Subdivision are hereby rezoned 55 from R2 -Two-family Residential District to R-3 Multifamily Residential 56 District. 57 58 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 59 THIS DAY OF 2016 60 61 62 KODIAK ISLAND BOROUGH 63 64 65 66 Jerrol Friend, Borough Mayor 67 68 ATTEST: 69 70 71 72 Nova M. Javier, MMC, Borough Clerk 73 74 Kodiak Island Borough, Alaska Ordinance No. FY2016-xx Page 2 of 2 Case No. 16-002 Draft Ordinance Owners Request for Review of a Planning and Zoning Commissio... Page 70 of 174 AGENDA ITEM #12.6. PUBLIC HEARING ITEM 7-D P 8 Z REGULAR MEETING'. MARCH 16, 2016 Kodiak Island Borough Community Development Department 710 MITI Bay Rd. Rm 205 Kodlak AK 9%15 Ph. (907) 486- 9362 Fax (907) 486- 9396 hm,J/v .kodiakakus 1'f9a? PROPJD 1490 Application for Rezone KIBC 17.205 1(0 -012 Thefollowing InfonmaUonbtobesuppnedbythe Appikant Property Owner/Applicant NSF Properties/ SK Foremen)TK Nussbaum& Wiftedo and Yolanda Taboo Malnng Addresu 1944 E Razanol Dr. Phone Number. 907 654 9653 other Contact email, etc- s4r11an5BQhohnell.mm Legal Description: Subdv: East ADD Block 31 Lot 10.13 SbeetAddress: 914 E Rezanof Dr. S 910 E Ruringl Dr. CupentZonln2: R2 KIBC 17.80 Proposed7oning: R3 MBC 17.8.5 Applkable Comprehemive Plan: A. Kodiak Island Comprehensive Plan Update 2008 Fxptanmlon of the need &justiRmtlon fora change" amendment ofmnirg: Both of the R2 zoned parcels subject to this request contain lam established multifamily residences that are rental norlmmformKies (grandfathered). Rezoning the parcels to R3 would extinguish the nommnformhg uses and allow for expansion of the existing mul ilamily dwelling units through the construction of additional units, provided an requirements or current zoning code could be satisfied. The rezone would also allow both structures to be reconstructed as multifamily c wellirg units should either structure ever be destroyed by fln, or other means (prohibited by courant zoning rode). The Rezone to R3 would also be consistent with adjacent R3 zoning and established uses to the ward. ondnued on reverse Case No. 16-012 Application Package Owners Request for Review of a Planning and Zoning Commissio... Page 71 of 174 AGENDA ITEM #12.B. PUBLIC HEARING ITEM 7 D P S Z REGULAR MEETING: MARCH 16. 2016 Explanation of the effect such a change or amendment would have on the objectives of theapp0oblecompiehenswe plan: The rezone request is consistent with various goals, policies, and Implementation actions of the adopted Comprehensive Plan, particularly, Ihgae pertaining to the provision of an adequate supply of housirp for Borough residents. Walveroffee 16 B.Thecommhslon upon luown motion: r if walvasoffas ' � CBy pefltlm- less than 1.75 acres. 1.9 5350,00 PAID 09 1.76 to 5.00 acres: r $750.00 �s/ 5.011040.00aysu: r 57.000.00FE801. s 40.01 acres or more r 51.5B0.0RDDIAKISRDUGH FINANCE DEPARTMENT Date-�_ Signature: I CDD Staff Certifiotbn Dam 2— 1— 1 tD CDD Sbfl: � 7 g Fee Payable In Cashkfs Offoe Boom a 107 -Main flow of Borough Bullding 10BC17205a3DManneroflnitlation. Changesinthis I tle may helnitiated In the following manner. A.Theassemblyuponitsownmwon: r Walveroffee 16 B.Thecommhslon upon luown motion: r if walvasoffas ' � CBy pefltlm- less than 1.75 acres. 1.9 5350,00 PAID 09 1.76 to 5.00 acres: r $750.00 �s/ 5.011040.00aysu: r 57.000.00FE801. s 40.01 acres or more r 51.5B0.0RDDIAKISRDUGH FINANCE DEPARTMENT Case No. 15-012 Application Padage Owners Request for Review of a Planning and Zoning Commissio... Page 72 of 174 AGENDA ITEM #12.B. Owners Request for Review of a Planning and Zoning Commissio... Page 73 of 174 PUBLIC HEARING ITEM 7-D P 8 Z REGULAR MEETING. MARCH 16, 2016 AAA'Island Borough Kodiak R n Community Development Department m 710 Mill Bay Road Room 205 4 ;v �+. / Kodiak, Alaska 99615 }` Phone(907)486-9363 Fax(907)486-9396 www.kodinkak.us February 4, 2016 Mr. Steven Foreman 1944 E Renner Drive Kodiak, AK 99615 Re: Case 16-012. Request a reran of Lots 10 thre 13, Block 31, East Addition Subdivision from R2 - Two -family Residential to R-3 Multifamily Residential (K03C 17.205). Dear Mr. Foremsn: Please be advised that the Kodiak Island Borough Planning and Zoning Commission has scheduled the case referenced above for Public Hearing at their Match 16, 2016 regular meeting. This meeting will begin at 6:30 p.m. in the Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska. Attendance at this meeting is not mandatory but recommended. One week prior to the regular meeting, on Wednesday, Match 9, 2016 m 6:30 p.m. in the Borough Conference Room (M121), the Commission will hold o packet review work session for the purpose of reviewing packet materials and staff summaries of taus scheduled for the regular meeting. The public is welcome to attend the packet review work session; however, the work session is not for the purpose of receiving public testimony. Applicants who wish to present testimony and/or evidence related to their case should appear at the Public Hearing during the Regular Meeting and present such information in person. Please contact the Community Development Department at 486-9363 it we can answer any outstanding questions or pmviidddeeeaaaddTdiiitiioonnaa�ll information. In advance, thank you for your cooperation. Sincerely, ,nn — \ Sheila Smith, Secretary Community Development Department CC: Wilfredo&Yolanda Taboy N & F Properties Case No. 16012 Public Comment Package Owners Request for Review of a Planning and Zoning Commissio... Page 73 of 174 AGENDA ITEM #12.B. PUBLIC HEARING ITEM 7-13 P 6 Z REGULAR MEETING: MARCH 18, 2016 KODIAK ISLAND BOROUGH COMMUNITY DEVELOPMENT DEPARTMENT 710 Mill By Road, Kodiak, Alaska 99615 (907)486-9363 www.kodiakak us A public hearing will be held on Wednesday, March 16, 2016. The meeting will begin at 6:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, before the Kodiak Island Borough Planning and Zoning Commission to hem comments if my, on the following request: CASE: 16-012 APPLICANT: N&F Properties, LLC / Wilfredo and Yolanda Taboy AGENT: Stephen Foreman REQUEST: A rezone of Lots 10 them 13, Block 31, East Addition Subdivision from R2 -Two- family Residential to R-3 Multifamily Residential (KIBC 17.205). LOCATION: 910 and 914 Rezanof Drive East ZONING, 13.2 -Two-family Residential This notice is being sent to you bees= our records indicate you am a property owner/interested party in the area of the request. If you do not wish to testify verbally, you may provide your comments in the space below or in a letter to the Community Development Department. Written comments must be received by 5 nm. Tuesday. March 2. 2016 to be considered by the commission. Ifyou would like to fax your comments to us, our fax number is: (907) 486-9396, or you may email your comments to ssmitlr^a,kodiakak.us. If you would like to testify via telephone, please all in your comments during the appropriate public hearing section of the meeting. Tire local call-in telephone number is 486-3231. The toll free telephone number h 1-855-192-9202. One week prior to the regular meeting, on Wednesday, March 9, 2016, a work session will be held at 6:30 p.m. in the Kodiak Island Borough Conference Roam (N 121), to review the packet material for the ase. Kodiak island Borough Code provides you with specific appeal rights if you disagree with the Commission's decision on this request. Ifyou have any questions about the request or your appal rights, please feel free to call us at 486-9363. four Name: MAiq Addmo: Your property deoripllae: Commmo: Us. No. 16 lz PuNK Comment PaWan Owners Request for Review of a Planning and Zoning Commissio... Page 74 of 174 AGENDA ITEM #12.B. PUBLIC HEARING ITEM 7-0 P & 2 REGULAR MEETING: MARCH 18, 2018 Case 16012 Location Request an rezone of Lots 10 thru 13, Block 31, 910 & 914 E. Resanof Drive East Addition Subdivision from R2 -Two-family Applicant Residential to R-3 Multifamily Residential N&F Properties, LLC/ Wilfredo and (KIBC 17.205). Yolanda Taboy 5 '& ee. fie^ ra$,4 ,y q 16•.• .' 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PUBLIC HEARING ITEM 7-13 P 8 Z REGULAR MEETING: MARCH 16, 2016 KODIAK ISLAND BOROUGH COMMUNITY DEVELOPMENT DEPARTMENT 710 Mill Bay Road, Kodiak Alaska 99615 (907)486.9363 ustwAodialak.us February 4. 2016 Public Readnb Ilam 7-B PUBLIC HEARING NOTICE A public hearing will be held on Wednesday, March 16, 2016. The meeting will begin at 6:70 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, before the Kodiak Island Bannock Planning and Zoning Commission, to hear comments ifan. on the followin request: CASE: 16-012 APPLICANT: N&F Properties, LLC I Wilfredo and Yolanda Tabby AGENT: Stephen Foreman REQUEST: A mane of Lots 10 thru 13, Block 31, East Addition Subdivision from R2 -Two- family Residential to R-3 Multifamily Residential (KIBC 17.205). LOCATION: 910 and 914 Rm mrDHvc East ZONING: R2 -Two-family Residential This notice Is being sent to you became me mads indicate you are a property owereftnstened party in the area of do request. Ifyou do rot wish to testify verbally, you may provide your comments in the space below or in a letter W the Community Development Depanment. Written comments must M1e carets ed by 5 nm Tuesday, alamh 2 20161. be cansdere d by the centralist... Ifyou would like to rax year comments m m, our fes number is: (907) 486.9396, or you may email yaw comments to ssmithnR:odiakak.m. If you would like to lowiry s1. telephone, please all In year comments during the appcoprhte public bearing session of the meeting. The local c Wn telephone number is 486-3231. The toll ran telephone number Is 1.855492-9202. One week prior to the regular meeting, on Wednesday, March 9, 2016, a work session will be held at 690 p.m. in the Kodiak Island Borough Consistence Room 101211,1. review the packet material for the use. Kodiak Island Borough Code provides you with specific Input rights if you disagree with the Commission's decision on this request. tryout have any questlom sham the request or yaw appeal rights, plcae feel free to all us o1486A3fi3. IsouNeolunnO.��Qa11/,1619— R8U) a4alsa Addm,: 'fJ wtiII T;Gb �IZM Id9 5wc,owewdrwripnaa: ke,dr L--1{TS�e '"(I /m PL,e Carie x�a Case No. 16012 Public Comment Peanuts Owners Request for Review of a Planning and Zoning Commissio... Page 78 of 174 AGENDA ITEM #12.B. Owners Request for Review of a Planning and Zoning Commissio... Page 79 of 174 ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY ROLL CALL VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY D) CASE 16-012. The applicant is N&F Properties, LLCAMIfredo and Yolanda Taboy and the agent is Stephen Foreman. Request a rezone of Lots 10 thru 13, Block 31, East Addition Subdivision from R2 -Two-family Residential to R-3 Multifamily Residential (KIBC 17.205). The location is 910 and 914 Rezanof Drive East and the zoning is R2 -Two-family Residential. Note: 46 public hearing notices were mailed on December 15 and i response was received. COMMISSIONER SCHMITT MOVED to recommend that the Kodiak Island Borough Assembly approve the rezone of Lots 10 lhru 13, Block 31, East Addition Subdivision from R2 -Two-family Residential District to R-3 Multifamily Residential District and to adopt the findings of fact listed in the staff report entered into the record for this case as "Findings of Fact' for Case No. 16-012. Maker stated this is a request to rezone four lots from R2 -Two-family Residential to R3 - Multifamily Residential. The four lots in question have been developed as two parcels since the late 1960's, which is explained more thoroughly in the written staff report. A mulfi-family residence is established on each parcel. Both structures are currently legal nonconforming uses In R2 zoning. Rezoning the parcels to R3 would be an extension of adjacent R3 zoning to the west of the site. The rezone would extinguish the non -conforming uses and allow for expansion of the existing multi -family residences, provided all requirements of current zoning code could be satisfied. The rezone would also allow both structures to be reconstructed as multi -family residences should either structure ever be destroyed by fire or other means, which is prohibited as currently zoned. It is important to note that the rezone will not bind the applicants to the existing multi -family dwelling use. Once rezoned, any use permitted in R3 zoning may be established on either of the parcels provided all requirements of current zoning code could be met. The rezone is consistent with the objectives of the adopted Comprehensive Plan and satisfies the requirements of Title 17 of the Borough Code for amendments and changes. Staff recommends that the Commission forward this rezone request to the Kodiak Island Borough Assembly with a recommendation for approval. COMMISSIONER PAINTER stated other than the non -conforming use, they have essentially taken, and these are two different applicants applying for the same thing, so there's a line from facing the school from this lot, either Lot 10 or 13 past all the way down is R3, and then it starts Lots 13, 12, 11, 10 which is the four we are talking about and all the way down is R2. So what they are saying is we want to be R3 even though the lot sizes are so small, we're talking 4000 sq. feel and then you can go up to twelve units in R3, then you have parking to contend with. COMMISSIONER PAINTER is for progress but she doesn't see how this is doable, and she thinks we're giving something that makes no sense. If they were to delineate the lot lines and make Lots 10 and 11 one lot and rezone to R3, and then tum Lots 12 and 13 into one lot and rezone, that's one thing but what they are asking for is four lots that are 4000 feel essentially With one being 4500, they want individual R3's for those lots and she's wondering where all the parking is. Because there's no site plan, no discussion on parking, it's yes they want but what have they produced to show any plans at all other than they want to rezone. Director Pederson stated first of all each property owner owns two lots and the structure straddles the property line so by operation of code and long standing legal opinion in the borough they are de -facto replatted into one lot so as long as that structure remains they are treated as one lot for all purposes, for subdivision purposes, for assessment purposes, and all those things. Only if the structures were to bum down and be destroyed then they would be considered separate lots and they would have to vacate it to rebuild over the lot line or potentially rebuild on the individual lots but they wouldn't be able to get more than one unit because there Is a minimum square footage per dwelling unit in the R3 zoning district. Even in the event they burned down and they wished to redevelope the four lots separately It looks to be that they would only be the size to get one or maybe a duplex but none of the four lots would be Kodiak Island Borough Planning & Zoning Commission Minutes March 16, 2016 Page 6 Owners Request for Review of a Planning and Zoning Commissio... Page 79 of 174 AGENDA ITEM #12.B. Owners Request for Review of a Planning and Zoning Commissio... Page 80 of 174 big enough to get a three-plex on if the existing lots were burned down or removed. There's no requirement to show any future development plans in a rezone because you can't condition the rezone, the fundamental issue here is they are grandfathered and they are legally non- conforming. Every so often fairly routinely we gel requests from realtors, title companies, or insurance companies wanting a letter that if this bums down could they rebuild it when it's non- conforming and we can't give them that letter because the code is very clear that it it's destroyed in that fashion it could only be rebuilt in accordance with code so that sometimes creates a financing or insurance problem for folks. The only way to cure that is to rezone it. There are already multi -family structures on each lot and Maker went into some detail during the work session about the parking spaces there and the number of units. In a practical sense it would be very difficult to add another unit to either lot because of the parking restrictions. That would be a limiting factor but it helps both property owner's with the structures they have today. Maker staled should the rezone be approved and either of the buildings destroyed any reconstruction would have to meet the requirements of current code including all the parking requirements. As Director Pederson said if they do not vacate those lot lines they would not be able to get more than maybe a duplex, and he even doubts a duplex but a single-family residence because you have to have three off-street parking spaces. Both buildings right now are grandfathered with less parking than required and the expansion would require w additional spaces per unit and all the maneuvering area has to be on that property so it would be a challenge as he pointed out in the staff report to develop parking for any expansion of these units. One of the big things is that they could be reconstructed as a triplex and during that reconstruction process he spoke with the Building Department, they would be required to vacate the line because of the fact that now they rant issue a building permit to go over that line without firewalls down the middle of it, and if they were destroyed only a duplex would be able to go on each parcel that means that you would be losing an extra rental unit in Kodiak. CHAIR ARNDT said Maker went over it but he doesn't see it attached in the packet is a parking plan but you had talked about it. ARNDT was trying to figure out how and where they are going to park. First he would like Maker to go over that again and then answer the question as to why there's not a parking plan submitted. Maker stated there is no record of zoning compliance on the construction or these because they have been around so long, there's no parking plan in either property file. He did state last time that the one tri-plex is grandfathered with three oft -street parking spaces. The other four-plex is actually a tri-plex with an apartment above an attached garage. The tri-plex is grandfathered with three oft -street parking spaces. The apartment Is grandfathered and was built in 1978, at that time the code required two off-street parking spaces. No parking plan is on file. This will make the use conforming but they will still be non -conforming due to the parking. If they were ever destroyed or they want to expand they would have to bring in a parking plan showing their grandfather parking and the two additional parking spaces per unit. He can only see the possibility of maybe one of them adding one unit in the bottom of that garage In the four-plex but It will lake extensive excavation with retaining walls in order to improve the yard and provide those additional parking spaces and the maneuvering area where they don't back out onto the right-of-way. It would be very difficult for them to expand where the possibly lies is if they were ever destroyed and rebuilt then they would have to have the required parking. In response to CHAIR ARNDTS inquiry of is there anything in the file on either of these properties where there had been any letters sent by the borough, Maker staled yes, he can't give the exact date but he can say that former Planner Martin Lydick did the research and verified they are both grandfathered and those letters are in each property file. In response to CHAIR ARNDTS inquiry of about how long are you thinking, Maker said he would say in the 90's. In response to COMMISSIONER PAINTER'S Inquiry regarding the application what is it they want, what is It they are trying to accomplish, is It because they can't get insurance, what are Kodiak Island Borough Planning & Zoning Commission Minutes March 16, 2016 Page 7 Owners Request for Review of a Planning and Zoning Commissio... Page 80 of 174 AGENDA ITEM #12.B. Owners Request for Review of a Planning and Zoning Commissio... Page 81 of 174 they trying to clean up, and essentially what it says is this would allow an expansion of the exsiting multi -family dwelling units through construction of additional units so their plan is to Improve the property by increasing the units, and the two different ones-N&F Properties and Wilfredo and Yolanda Taboy are two separate owners with one owning Lot 10 and 11 and the other owning Lots 12 and 13. So both separate parties are planning to do the same thing according to this application, can you clarify that, Maker said he will say that there has been no permits been put in because they wouldn't be able to do that. When N&F Properties approached him this was their idea. Maker explained to them that parking was going to be an extreme challenge and he also explained to them one of the advantages even if you weren't able to expand would be the fact that you could rebuild as a tri-plex or multi -family residence provided you mel all the requirements of current code. He clearly explained to him that parking was going to be a challenge. The neighbors joined in on the rezone because N&F Properties approached Maker who said it would be unlikely we would recommend approval If it went R3, R3, R3, R2, R3. The Taboys felt it was worthwhile due to the fact that they could rebuild and it is a big thing with regards financing when they come in they can't get financing because it can't be rebuilt as a td-plex, it would have to be rebuilt as a duplex. That's one of the advantages right there if they ever wanted to sell they avoid that difficulty with receiving financing and if its ever destroyed it could be rebuilt as multi -family residence. Director Pederson stated our standard caveat that we would in any rezone regardless of what the intent may be, the rezone is appropriately evaluated under consistency with the Comp Plan and any of the permitted uses of the R3 district could be possibly sought by an applicant and as in any case any other property they would have to demonstrate compliance with the code in order to gel a zoning compliance for any of uses. COMMISSIONER PAINTER said she wants to do this to help people but it's almost like you know I want to rezone just in case something happens. She's having a difficult time saying yes to this because there's nothing specific, no real plan, there's once upon a time this could happen and then if we rezone everything is fine. Everthing is fine now; they are grandfathered and nothing has happened. She could see if something happened and there needed to be a change but you are wasting our time. Maker pointed out that the rezone recognizes these long standing non -conforming uses that have harmoniously co -existed within the area for decades. COMMISSIONER PAINTER stated along with the other twelve to fifteen along that street right next to them, why don't we just give II to all, blanket all the through if it's this great need. It's going to this one, the next one, the next one, and then parking and parking and parking. Again it's almost like we are saying let's do this so just in case something happens. She is against this and will be voting no. Open public hearing: None Close public hearing: ROLL CALL VOTE ON MOTION FAILED 3-3. The ayes were COMMISSIONERS ARNDT, ALTENHOF, and SCHMITT. The noes were COMMISSIONERS BALDWIN, PAINTER, and SPALINGER. E) CASE 16.013. The applicant is the Kodiak Island Borough. Request a Comprehensive Plan Amendment to change the Future Land Use Designation of Seaview Subdivision and Lash Dock Tideland Lease (a portion of unsurveyed fractional Section 21, Township 28 South, Range 20 West, Seward Meridian) from Conservation to Industrial/Light Industrial (KIBC 17.205). The location is W. Rezanof Drive and the zoning is I -Industrial. Kodiak Island Borough Planning & Zoning Commission Minutes March 16, 2016 Page 8 Owners Request for Review of a Planning and Zoning Commissio... Page 81 of 174 AGENDA ITEM #12.6. Owners Request for Review of a Planning and Zoning Commissio... Page 82 of 174 Island Aa**Rs Kodiak Borough n * Community Development Department 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907)486-9363 Fax (907)486-9396 www.kodiakak.us March 18, 2016 Mr. Steven Foreman 1944 E. Rezanof Drive Kodiak, AK 99615 Re: Case 16-012. Request a rezone of Lots 10 lhru 13, Block 31, East Addition Subdivision from R2 -Two-family Residential to R-3 Multifamily Residential (KIBC 17.205). Dear Mr. Foreman: The Kodiak Island Borough Planning and Zoning Commission at their regular meeting on March 16, 2016 failed your rezone request cited above. According to K®C 17.205.055.B: If the planning commission recommends denial of any proposed amendment, its action shall be final unless the initiating party files a written statement with the Borough Clerk requesting that the commission's action be taken up by the borough assembly. Should you have my questions about the procedure, please call the Community Development Department at 486.9363. Sincerely A Robert H. Pederson, AICP Director, Community Development Department CC: Bill Robert, Acting Manager Nova Javier, Borough Clerk Planning and Zoning Commission Owners Request for Review of a Planning and Zoning Commissio... Page 82 of 174 AGENDA ITEM #12.B. Owners Request for Review of a Planning and Zoning Commissio... Page 83 of 174 Stephen Foreman N&F Properties, LLC P.O. Box 8981 Kodiak, AK 99615 March 21, 2016 Kodiak Island Borough Clerk's Office 710 MITI Bay Road Kodiak, AK 99615 To the Office of the Borough Clerk and the Borough Assembly: At the March 16, 2016 KIB Planning and Zoning Commission regular meeting, the commission denied my request to rezone Lots 10 through 13, Block 31, East Addition Subdivislon from 112 -Two-family Residential District to R3 -Multifamily Residential District (P&Z Case No. 16-012). Per KIBC 17.205.055,1 am requesting that the Commission's dental be taken up (reviewed) by the Borough Assembly. My request for the Assembly to the review the Commission's denial of my rezone request is based on the fallowing: 1. In the Staff report dated March 2, 2016, KIB Community Development Department Staff recommended the rezone be forwarded to the Assembly with a recommendation for approval. That favorable recommendation is supported by the following findings of fact listed In the report: A. The site is adjacent to R3 zoning and uses to the west. B. This rezone will recognize long standing multi -family residences that have harmoniously coexisted with existing uses in the surrounding area for over four decades. C. The rezone Is consistent with the historic character of the surrounding neighborhood. D. The rezone is consistent with the Urban Residential Future Land Use Designation and will further Implement various objectives of the adopted Comprehensive Plan. - 2. The rezone was denied on a split decision (three yes votes to three no votes). I believe the rezone may have been forwarded to the Assembly with a recommendation for approval had all Commissioner seats been filled at the time of the decision (one City seat was vacant). 3. The rezone Is consistent with the KIB 2008 Comprehensive Plan. Further Information supporting the rezone request can be found In the case packet that was presented to the Commission for P&Z Case No. 16-012. Please consider this my formal written submission Indicating my desire to bring this rezone request to the Kodiak Island Borough Assembly. Thank you for considering this matter. Respectfully, Stephen Foreman, N&F Properties, LLC Owners Request for Review of a Planning and Zoning Commissio... Page 83 of 174 AGENDA ITEM #12.B. Owners Request for Review of a Planning and Zoning Commissio... Page 84 of 174 incomplete without the updated ASR plus we need to answer commission questions from the April 13" work session. We would like to request our hearing be delayed until May 18'". CHAIR ARNDT requested Sheila Smith read into the record the comments from Slosh Anderson. Smith read his email and letter into the record. Kevin Arndt stated he sent in a letter concerning this third time coming before the commission, they implemented a condition that the fall zone be within their property. At that time, they were putting the tower in the middle of the property, and then this time they moved it all the way over next to his property line knowing there was already a condition but for some reason there's not a condition on it at this point. Arndt requested that the condition Is put back Into play, you could call it public safety due to the fact that it limits him on what he can do on his property. He would not, with the tower right there, put in a housing residential complex. There were four things that he had In mind to do there, one being a trailer court, and the other two were commercial, and one was resdidential. At this point, he would have to take that off the table completely. He doesn't know why they would move it away from an existing house so that the fall zone was not there but they felt it was OK to move It to someone else's property line right next to it. He doesn't we the fall zone radius even showing for the property in the back which maybe they didn't have to at this point. He would recommend that that P&Z look at a code change to a lot for these fall zones to be within the property. He guesses that right now everyone is grandfathered that have them but to implement it for future ones. It should be within your own property. He doesn't understand this but again he asked the commission to put this on as a condition. Close public hearing: COMMISSIONER PAINTER wanted to clarify one thing that was mentioned at the work session and was misunderstood. Public safely and frequency -there's enough data that she couldn't speak on that because the FCC manages those licenses and frequencies. What she was speaking to was the possibility of telecommunications system that could rause radio frequency Interference with public safety communications. A lot of other communities require that a stamp or sealed analysis prepared by a registered professional engineer licensed In their state do an affidavit or something to that effect that says it would not because it would be really costly. She's not saying we have to do that but that was what she was mentioning and was turned around. When she first thought about this rase she was really wanting it to be in the center of the property because of the fall zone, and someone just mentioned that If It was a fifty foot lower put on the property line, there's no issue because it's within the height limit so she's tom between that statement, If It was a fifty foot monopole on the property line or near it, there s no requirements because there's nothing in our code. She agrees with what Kevin Arndt said, but a sixty-seven foot lower is above and beyond the height limits so those are the things we're going to have discuss. COMMISSIONER SPALINGER MOVED to postpone to the June 15, 2016 Planning and Zoning regular meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY OLD BUSINESS A) Case 16.012. Adoption of Findings of Fact in support of the Commission's denial of a rezone of Lots 10 thru 13, Block 31, East Addition Subdivision from R2 -Two-family Residential to R-3 Multifamily Residential (KIBC 17.205). Director Pederson stated Maker prepared this memo dated April 15'" recommending Findings of Fact in support of the denial of the rezone and he proposes five findings of fact for your consideration. He said the applicant has requested the assembly review this action of P&Z and it will be scheduled as soon as P&Z adopts findings of facts. Kodiak Island Borough Planning & Zoning Commission Minutes April 20, 2016 Page 3 Owners Request for Review of a Planning and Zoning Commissio... Page 84 of 174 AGENDA ITEM #12.B. Owners Request for Review of a Planning and Zoning Commissio... Page 85 of 174 COMMISSIONER BALDWIN MOVED to following findings as "Findings of Fact" for Case No. 16-012. COMMISSIONER BALDWIN MOVED to amend the motion Finding #4 to read "The existing zoning is consistanl with Urban Resiential Future Land Use Designation and would further implement various objectives of the adopted Comprehensive Plan." FINDINGS OF FACT (KIBC 17.205.020.A -C) 1. The applicants have not adequately demonstrated a need or justification for a rezone from R2 -Two Family Residential to R3 -Multi -family Residential. 2. Each of the two parcels is developed with a multi -family dwelling. Both structures are legal nonconforming land uses in R2 zoning (constructed prior to June 5, 1980). Accordingly, a rezone to R3 is not necessary. 3. A rezone to R3 would allow the structures to be reconstructed as multi -family dwellings should they be destroyed. Any such reconstruction would be subject to the regulations of Title 17 KIBC (Zoning), including the provision of required offstreel parking. Due to parcel size and topographical constraints, compliance with those requirements would likely be challenging. Accordingly, a rezone to R3 appears to provide no practical benefit to the property owners. 4. The existing zoning is consistent with the Urban Residential Future Land Use Designation and would further implement various objectives of the adopted Comprehensive Plan, 5. The Planning and Zoning Commission recommends denial of this rezone. ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY ROLL CALL VOTE ON MOTION AS AMENDED CARRIED 5-1. The ayes were COMMISSIONERS ARNDT, BALDWIN, ALTENHOF, PAINTER, AND SPALINGER. The noe was COMMISSIONER SCHMITT. NEW BUSINESS A) Case 16-015. Request a screening review for construction of a hotel on a B -Business zoned lot that is adjacent to residential zoning and uses. The applicant proposes the use of 4' tall evergreen shrubs as adequate screening (KIBC 17.90.050C, Location: 203 Alder Lane and 218 Rezanof Drive West). COMMISSIONER BALDWIN MOVED to approve the use of 4' evergreen shrubs as adequate screening for a hotel on Lot 20, Alder -Natalia Subdivision and Lots 2A through 2C, Block 19, Kodiak Townsite and to adopt the findings of fact listed in the staff report entered into the record for this case as "Findings of Fact" for Case No. 16-015. Director Pederson stated at your work session on April 13'h the commission requested the elevation views of the site that the applicant's representative had laid on the table be submitted so everyone had a copy and they are in your packet. They consist of the site plan and elevation drawings. Mr. Knowles submitted four drawings. There was also a discussion as to whether screening would be necessary adjacent to the right-of-way for Alder Lane and adjacent to Lot 5. Lot 5 is in the same ownership and is zoned Business developed with the KI property. They didn't feel that screening between one part of the new facility and the existing facility may not be necessary. On Alder Lane there was discussion because of that curve and the need for visibility when people are coming down the hill that screening along Alder Lane may not be necessary for that location. COMMISSIONER SCHMITT said because he wasn't here for the work session, he is looking at what was given to us on page 2 of 14, the site plan that shows lot numbers, those lot numbers don't match up with the recommended motion. For instance, there's not a Lot 2A, 2B, or 2C. CHAIR ARNDT invited Ken Knowles, agent for Island Holdings, to come up to the podium. Kodiak Island Borough Planning 8 Zoning Commission Minutes April 20, 2016 Page 4 Owners Request for Review of a Planning and Zoning Commissio... Page 85 of 174 AGENDA ITEM #12.B. Owners Request for Review of a Planning and Zoning Commissio... Page 86 of 174 'R Kodiak Island Borough n a Community Development Department I 710 Mill Bay Road �G:.+r' Kodiak, Alaska 99615 „- ` ' Phone (907) 486-9363 Fax (907) 486-9396 www.kodiakak.us April 22, 2016 i N&F Properties 1944 E. Rezanof Drive Kodiak, AK 99615 Re: Case 16-012. Request a rezone rezone of Lots 10 thm 13, Block 31, East Addition Subdivision from 112 -Two-family Residential to R-3 Multifamily Residential (KIBC 17.205). Dear Mr. Foreman: The Kodiak Island Borough Planning and Zoning Commission at their regular meeting on March 16, 2016 denied your rezone request cited above. The Commission look final action on your request at their April 20, 2016 regular where they adopted Findings of Fact in support of their denial. Findings of Fact are the commission's formal justification for The action taken. FINDINGS OF FACT (KIBC 17.205.020.A -C) I. The applicants have not adequately demonstrated a need or justification for a rezone from 112 -Two Family Residential to 113 -Multi -family Residential. 2. Each of the two parcels is developed with a multi -family dwelling. Both structures are legal nonconforming land uses in R2 zoning (constructed prior to June 5, 1980). Accordingly, a rezone to R3 is not necessary. 3. A rezone to R3 would allow the structures To be reconstructed as multi -family dwellings should they be destroyed. Any such reconstruction would be subject to the regulations of Title 17 KIBC (Zoning), including the provision of required offstreet parking. Due to parcel size and topographical constraints, compliance with those requirements would likely be challenging. Accordingly, a rezone to R3 appears to provide no practical benefit to the property owners. 4. The existing zoning is consistent with the Urban Residential Future Land Use Designation and would further implement various objectives of the adopted Comprehensive Plan. 5. The Planning and Zoning Commission recommends denial of this rezone. Owners Request for Review of a Planning and Zoning Commissio... Page 86 of 174 AGENDA ITEM #12.6. Owners Request for Review of a Planning and Zoning Commissio... Page 87 of 174 According to KIBC 17.205.055.B: If the planning commission recommends denial of any proposed amendment, its action shall be final unless the initialing party, within ten days, by 5:00 p.m. on May 4, 2016 files a written statement with the Borough Clerk requesting that the commission's action be taken up by the borough assembly. For clarification, that 10 day appeal period begins once the commission has approved their Findings of Fact on the case. Should you choose to appeal the Commission's decision to the Borough Assembly, a $350.00 appeal fee is required along with your written statement. Should you have any questions about the procedure, please call the Community Development Department at 486-9363. Sincerely, Robert H. Pederson, AICP Director, Community Development Department CC: Wilfredo and Yolanda Taboy Bill Roberts, Acting Manager Nova Javier, Borough Clerk Planning and Zoning Commission Owners Request for Review of a Planning and Zoning Commissio... Page 87 of 174 AGENDA ITEM #12.B. Owners Request for Review of a Planning and Zoning Commissio... Page 88 of 174 17.205.055 Submission to assembly. A. Within 30 days after the commission has acted favorably upon a proposed zoning change in accordance with the above provisions, a report with recommendations shall he submitted to the assembly together with the proposed ordinance. Such recommendations of the commission shall be advisory only and shall not be binding upon the assembly. When an ordinance has been forwarded to the assembly, the assembly shall act in accordance o-ith this chapter, and notice shall be issued as provided in KIBC 17.205.070 by the clerk. B. little commission recommends denial of any proposed amendment, its action shall he final unless the initialing party, within 10 days, files a written statement with the clerk requesting that the commission's action be taken no by the assembly. [Ord. 93- 20 §3, 1993; Ord 83-58-0 §1. 1983. Formerly § 17.72.0551. Owners Request for Review of a Planning and Zoning Commissio... Page 88 of 174 AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH AGENDA STATEMENT r JUNE 2. 2016 { ASSEMBLY REGULAR MEETING TITLE: Contract No. FY2016-51 Kodiak Middle School Canopy Replacement Project. ORIGINATOR: Matt Gandel FISCAL IMPACT: Yes $197,435 FUNDS AVAILABLE: Yes Account Number: 470-536 452.150 Amount Budgeted: $208,806 15006.5 SUMMARY STATEMENT: Kodiak Island Borough Code 3.30.020 Limitation on Manager's Authority states that a contract exceeding $25,000 requires Assembly approval. This contract is for construction of the Kodiak Middle School Canopy Replacement project, one of the bond projects approved by voters in 2014. The scope of work is to provide a new steel structure and metal roofing for the exterior bus canopy at Kodiak Middle School. Design was completed by Jensen Yorba Lott, and approved by the Architectural/Engineering Review Board. An invitation to bid was issued on April 15, 2016, and bids were due and opened on May 10, 2016. Two bids were received. After reviewing bids, Staff has determined that Jay Brant General Contractors is the lowest responsive bidder. A copy of the bid tabulation is attached. The bid documents included an alternate to paint the steel structure instead of replacing it. While the cost to replace the structure is approximately $30,000 more than painting, a new galvanized steel structure will last significantly longer and require less maintenance than painting the existing structure. Staff recommends awarding the base bid to provide all new steel. Funding for this project comes from general obligation bonds. The Alaska Department of Education and Early Development reviewed and approved the bid documents and this project is eligible for 70% reimbursement by the State_ The project agreement with the State includes replacement of the East Elementary Roof and Kodiak Middle School Canopy. The budget for the KMS portion of the project is $208,806, and the proposed contract is $197,435. A copy of the current budget is attached. The work is scheduled to be completed before the start of school next fall. RECOMMENDED MOTION: Move to authorize the Manager to execute Contract No. FY2016-51 with Jay Brant General Contractors LLC of Homer, AK for the Kodiak Middle School Canopy Replacement project in an Amount Not to Exceed $197,435. Kodiak Island Borough Contract No. FY2016-51 Kodiak Middle School Canopy Replacenne... Page 89 of 174 AGENDA ITEM #13.A.1. Contract No. FY2016-51 Kodiak Middle School Canopy Replacenne... Page 90 of 174 Contract No. FY2016-51 KODIAK ISLAND BOROUGH, ALASKA CONSTRUCTION CONTRACT Kodiak Middle School Canopy Roof Replacement #15003 PROJECT NAME AND NUMBER This CONTRACT ("Contract'), between the Kodiak Island Borough, Alaska, herein called the Borough. acting by and through its Borough Manager, and Jay Brant General Contractors LLC Company Name 460 Grubstake Avenue, Homer, AK 99603 Company Address (Street or PO Box, City, State, Zip) a/an ❑ Individual ❑Partnership XD LLC ❑Sole Proprietorship E]Corpomtion incorporated under the laws of the State of Alaska its successors and assigns, herein called the Contractor, is effective the date of the signature of the Borough Manager on this document. The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the Borough, hereby covenants and agrees to fumish and deliver all the materials and to do and perforin all the work and labor required in the construction of the above -referenced project as bid by the Contractor, which bid and prices named, together with the Contract Documents (as hereinafter defined) am made a part of this Contract and accepted as such. It is distinctly understood and agreed that an claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by the Borough, nor shall the Contractor do any work or famish any material not covered by this Contract. unless such work or materials is ordered in writing by the Borough. In no event shall the Borough be liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order famished by the Borough. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without such written order. Payment under this Contract shall not exceed One Hundred Ninety Seven Thousand Four Hundred Thirty Five dollars (S 197A35.00) for all Base Bid Items. The Contractor further covenants and agrees that all materials shall be furnished and delivered and all work and labor shall be done and performed, in every respect, to the satisfaction of the Borough, on or before: August 15, 2016. It is expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of the Borough, to complete the famishing and deliveryof materials and the doing and performance of the work before the aforesaid date, the Borough shall have the right to deduct from any money due or which may become due the Contractor, or if an money shall be due, the Borough shall have the right to recover $500 vcr calendar day as specified in Article 11.8. Supplementary Conditions: such deduction to be made, or sum to be recovered, not as a penalty but as Kodiak Island Borough Construction Contract Page 1 of 3 Contract No. FY2016-51 Kodiak Middle School Canopy Replacenne... Page 90 of 174 AGENDA ITEM #13.A.1. Contract No. FY2016-51 Kodiak Middle School Canopy Replaceme... Page 91 of 174 Contract No. FY2016-51 liquidated damages. Provided, however, that upon receipt of written notice from the Contractor of the existence of causes over which the Contractor has no control and which most delay furnishing of materials or the completion of the work, the Contracting Officer may, at his or her discretion, extend the period specified for the furnishing of materials or the completion of the work, and in such case the Contractor shall become liable for liquidated damages for delays commencing from the date on which the extended period expires. The bonds given by the Contractor in the sum of $197,435.00 Payment Bond, and $197,435.00 Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith and made a part hereof. The Contractor further covenants and agrees that the entire construction will be done under the administration of and to the complete satisfaction ofthe Borough subject to the inspection at all times and approval by any regulatory agency, and in accordance with the laws of the State of Alaska and the Borough. For purposes of this Contract, Contracting Officer means Michael Powers or my other person designated by the Borough Manager. The Contractor is an independent contractor and not an employee or agent of the Borough. Contract Documents shall have the meaning ascribed by the General Conditions of the Construction Contract, and include but are not limited to this Contract, the General Conditions of the Construction Contract, the Supplementary Conditions, and the following listed documents: (1) Drawings dated April 15, 2016 (2) Project Manual dated April 15, 2016 (3) Addendum I dated April 25, 2016 (4) Addendum 2 dated May 2, 2016 Kodiak Island Borough Construction Contract Page 2 of 3 Contract No. FY2016-51 Kodiak Middle School Canopy Replaceme... Page 91 of 174 AGENDA ITEM #13.A.1. Contract No. FY2016-51 Kodiak Middle School Canopy Replaceme... Page 92 of 174 Contract No. FY2016-51 IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and conditions. CONTRACTOR Jay Brant General Contractors LLC Company Name Signature of Authorized Company Representative Daniel Cope, P.E., Manager Name and Title May 16, 2016 Date KODIAK ISLAND BOROUGH Signature of Acting Borough Manager Michael Powers Borough Manager Typed Name Date Nova M. Javier, MMC Borough Clerk (ATTEST) Kodiak Island Borough Construction Contract Page 3 of 3 Contract No. FY2016-51 Kodiak Middle School Canopy Replaceme... Page 92 of 174 AGENDA ITEM #13.A.1. Contract No. FY2016-51 Kodiak Middle School Canopy Replaceme... Page 93 of 174 Kodiak Island Borough Bid Tabulation KMS Canopy Roof Replacement Bid Opening: 5/10/16 3:00 PM BASE BIO ALT.Mi No. GENERAL CONTRACTOR 1 Jay -Brant $ 197,435 1 $ 167,205 2 Wolverine Supply, Inc. $ 267,000 1 $ 167,000 Contract No. FY2016-51 Kodiak Middle School Canopy Replaceme... Page 93 of 174 AGENDA ITEM #13.A.1. Contract No. FY2016-51 Kodiak Middle School Canopy Replaceme... Page 94 of 174 LO M CO CO CO d' C M O� O CO CO N LQ C71 CN M W N d' ui cy � d LYi ER V3 to 64 69 &4 O y T T N O 00 N p .D C C � M N vn Ill in .a rn O Ca v3 4n ss yr �» to L C d d y u7 � N N U A V1 O C vl Ku L17 � in R d C X Lx7 EA :A fR 64 tR fR C O h O T � N C:) N M O O N CO tf1 u1 C O a° M O M y O � O b N 7 pp N � � M Q U O 0.l Q U F H N H to :A b9 ER 64 d4 C O T U i C U Cu to 0 v c Contract No. FY2016-51 Kodiak Middle School Canopy Replaceme... Page 94 of 174 ayi y ti O A O O Q U Q U F Contract No. FY2016-51 Kodiak Middle School Canopy Replaceme... Page 94 of 174 AGENDA ITEM #13.A.2. KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 2. 2016 ASSEMBLY REGULAR MEETING � 1 TITLE: Contract No. FY2016-53 A Sole Source Professional Services Contract for Forest Management Services in Accordance with KIBC 18.70.070 — Management Agreements. ORIGINATOR: Duane Dvorak FISCAL IMPACT: Yes 34,700.00 FUNDS AVAILABLE: Yes Account Number: 210-231-430-140 Amount Budgeted: FY2017 16002 $475,000.00 FY2016 ($24,538.85) SUMMARY STATEMENT: A professional services contract with Wade Wahrenbrock, Forest Management Consultant is recommended In order to provide for contract compliance inspections and technical assistance to staff in support of the salvage timber harvest in Chiniak. A-1 Timber met the last few contract requirements last week clearing the way for salvage activities to begin after awaiting the results of the archaeological survey that was conducted on Monday, May 23rd. In addition, Mr. Waharenbrock was on leave until May 20th which hampered staffs ability to get updated contract information in time for the agenda deadline. The bulk of contracted activities will take place in FY2017 where there is adequate funds provided for these services and for administrative activities of staff. In this fiscal year (FY2016) the contractual line item is showing a deficit, primarily because no funds were budgeted for contractual, however the overall Resource Management budget is at 76% as of 5/31/16. There should be no difficulty covering June 2016 expenses from departmental funds to allow the compliance inspections and reforestation work to begin concurrently with salvage timber harvest activities. RECOMMENDED MOTION: Move to approve Contract No. FY2016-53 a sole source professional services contract for Forest Management Services in an amount not to exceed $34,700.00. Kodiak Island Borough Contract No. FY2016-53 A Sole Source Professional Services C... Page 95 of 174 AGENDA ITEM #13.A.2. Contract No. FY2016-53 A Sole Source Professional Services C... Page 96 of 174 OWNER -PROFESSIONAL SERVICES FEE AGREEMENT Per KIBC 18.70.070 THIS AGREEMENT, made this 30 day of June 2016, between the Kodiak Island Borough, acting by and through its Borough Manager, party of the first part, and Wade Wahrenbrock, Forest Management Consultant, a sole proprietor under the laws of the State of Alaska, party of the second part hereinafter called the Contractor. WITNESSETH: That the Contractor, for and In consideration of the payment or payments herein specified and agreed to by the party of the first part, hereby covenants and agrees to provide the services described in the proposal for Forest Management Services, including Salvage Harvest Contract Compliance Inspection Services and Reforestation Program Management on Kodiak Island Borough lands near Chlniak, Alaska as authorized in an amount NOT TO EXCEED $34,700.00 based on sums as described In the fee schedule of the Proposal dated May 30, 2016, or as otherwise mutually approved by the parties. Any project exceeding $25,000 will require Assembly approval. This contract commences from June 3, 2016 through December 31, 2017. The Contractor further covenants and agrees that the entire work shall be done under the administration and to the complete satisfaction of the Kodiak Island Borough, subject to Inspection at all times and in accordance with the laws of the Stale of Alaska. The Contractor further agrees that all of the work and labor shall be done and performed using that degree of care and skill ordinarily exercised under the same conditions by Forest Management Professionals practicing In the same field at the same time in the same or similar locality. Professional services are not subject to, and Contractor cannot provide, any warranty or guarantee, express or implied, including warranties or guarantees contained in any uniform • commercial code. The Consultant shall indemnify, defend, and hold harmless the Kodiak Island Borough from and against any claim of, or liability for, negligent acts, errors, and omissions of the Contractor under this Agreement. The Contractor Is not required to Indemnify, defend, or hold harmless the Kodiak Island Borough for a claim of, or liability for, the Independent negligent acts, errors, and omissions of the Borough. If there is a claim of, or liability for, a joint negligent ad, error, or omission of the Contractor and the Kodiak Island Borough, the Indemnification, defense, and hold harmless obligation of this provision shall be apportioned on a comparative fault basis. In this provision, "Contractor' and "Kodiak Island Borough" Include the employees, agents, and contractors who are directly responsible, respectively, to each. In this provision, "Independent negligent ads, errors, and omissions" means negligence other than in the Borough's selection, administration, monitoring, or controlling of the Contractor, or in approving or accepting the Contractor's work. Page 1 of 3 Contract No. FY2016-53 A Sole Source Professional Services C... Page 96 of 174 AGENDA ITEM #13.A.2. Contract No. FY2016-53 A Sole Source Professional Services C... Page 97 of 174 Without limiting the Contractor's indemnification, it is agreed that the Contractor will purchase, at his own expense and maintain in force at all times during the performance of services under this Agreement, the following policies of insurance. Failure to maintain insurance may, at the option of the Borough Manager, be deemed Defective Work and remedied in accordance with the Agreement. Where specified limits are shown, it is understood that they will be the minimum acceptable limits. If the Contractor's policy contains higher limits, the Borough shall be entitled to coverage to the extent of such higher limits. As a condition of award, certificates of Insurance must be furnished to the Borough Manager. These certificates must provide thirty (30) day prior notice to the Borough In the event of cancellation, non -renewal or a material change in the policy. Proof of Insurance is required of the following: A. Worker's Compensation Insurance if applicable The Contractor shall provide and maintain, for all employees of the Contractor engaged in work under this Contract, Worker's Compensation Insurance as required by AS23.30.045. The Contractor will be responsible for Worker's Compensation Insurance for any subcontractor who provides services under this Contract. This coverage must Include statutory coverage for States In which employees are engaging In work and employer's liability protection not less than $100,000.00 per person, $100,000.00 per occurance. B. Comprehensive (Commercial) General Liability Insurance with coverage limits not less than $1,000,000.00 combined single limit per occurrence and annual aggregates where generally applicable and will Include premise operations, Independent contractors, products/completed operations, broad form property damage, blanket contractual and personal injury endorsements. The Kodiak Island Borough shall be named as an "Additional Insured' under all liability coverage listed above. C. Comprehensive Automobile Liability Insurance covering all owned, hired and non - owned vehicles and with coverage limits not less than $100,000.00 per person, $300,000.00 per occurrence bodily Injury, and $50,000.00 property damage. The Contractor hereby agrees to receive the prices set forth In the proposal as full compensation for furnishing all the materials and labor which may be required in the prosecution and completion of the whole work to be done under this Agreement, and in all respects to complete said Agreement to the satisfaction of the Borough Manager. It is further distinctly agreed that the said Contractor shall not assign this Agreement, or any part thereof or any right to any of the monies to be pail him hereunder, nor shall any part of the work be done or materials furnished under this Agreement. Payment for services rendered under this Agreement shall be made by the Kodiak Island Borough within thirty (30) days of the completion/delivery, acceptance by the Kodiak Island Borough and Invoicing by Contractor. Page 2 of 3 Contract No. FY2016-53 A Sole Source Professional Services C... Page 97 of 174 AGENDA ITEM #13.A.2. Contract No. FY2016-53 A Sole Source Professional Services C... Page 98 of 174 IN WITNESS THEREOF, The Kodiak Island Borough Manager, by authority in him vested, has executed this contract on behalf of the Kodiak Island Borough, and the said Contractor have hereunto set their hands and seals, the day and year first above written. KODIAK ISLAND BOROUGH CONTRACTOR By By Duane Dvorak Wade Wahrenbrock Resource Management Officer Forest Management Consultant By Michael Powers Borough Manager Attest: By Nova M. Javier, MMC Sole Source Statement This agreement is entered into by the Kodiak Island Borough as a sole source agreement under KIBC 3.30.070.A and B. The reasons justifying such procurement are: 1. The professional services requested are primarily intellectual in nature; and, 2. The need to salvage fire burned timber in Chiniak must be done quickly in order to ensure the substantial value of the timber is obtained in support of the publics welfare; and, 3. The timeframe to negotiate a contract for salvage timber harvest does not provide adequate time to prepare an RFP, solicit proposals and to evaluate and select a contractor in the usual procurement process. Page 3 of 3 Contract No. FY2016-53 A Sole Source Professional Services C... Page 98 of 174 AGENDA ITEM #13.A.2. Contract No. FY2016-53 A Sole Source Professional Services C... Page 99 of 174 Wahrenbrock Forestry Consultant 36720 True Fir Circle Soldotna, Alaska 99669 39 1 n .,ka For, rW. Ecpertenu May 30, 2016 Duane Dvorak Kodiak Island Borough 710 Mill Bay Road, Room 101 Kodiak, AK 99615 Re: Professional Services Pmject Information Dear Mr. Dvorak: You asked me to provide information and details about professional services that will be required to administer the Kodiak Island Borough's (KB3) Twin Creek Salvage Timber Sale contract along with reforestation of this land. The period of consideration is lune 6, 2016 through December 31, 2016. This will include principal work tasks, inspection schedules and projects, and estimate of fiscal costs. Scone of Work: The professional services tasks will include monitoring of timber cutting and logging practices to evaluate operations for compliance to KIB timber contract standards. Tree stump heights, location of log landings and slash disposal, utilization of merchantable log material and protection of water quality in fish streams are examples of typical field inspection items. Along with independent inspections for landowner criteria, joint inspection with State representatives to review compliance Alaska Forest Resources and Practices Act (FRPA) and associated "best management practices Regulations will be conducted. In the near term, focus should be directed on the proposal to salvage dead trees new salmon streams through an FRPA `Variation from Requirements" process. The final variation approval needs to facilitate minimum short term impacts to water quality while also providing suitable microsites for forest regeneration in riparian zones. Forest regeneration of the bum and salvage logging area is fundamental land stewardship. Early project work will include evaluation of surface bum severity and humus layer fire consumption, potential for vegetative competition impacting tree planting, etc. A series of investigations and communications about obtaining seed materials and propagation from tree cuttings will be 1 Contract No. FY2016-53 A Sole Source Professional Services C... Page 99 of 174 AGENDA ITEM #13.A.2. Contract No. FY2016-53 A Sole Source Professional Services C... Page 100 of 174 conducted. Other work products will include development of contract documents for the competitive bid of tree seeding production. If a good cone crop is available on Kodiak or Afognak Islands, it may be a consideration to collect seed materials for this reforestation project as well as future needs. Project Estimate for Inspections and Office Work: Project inspection requirements are expected to be more frequent at the operational beginning with diminished necessity later this year. It is anticipated that around 14 to 18 field inspections will be conducted. A rough estimate of required office time to complete reports, research sources of tree materials, prepare reforestation contract documents, etc, is estimated to take 130 to 160 hours. Professional Services Rate: A contract rate of $65 per hour will be charged for my services. This rate will be tabulated for field inspections, starting upon arrival at Kodiak Airport and until departing time for return to my home base. Air travel connections will allow around 10 hours in Kodiak each inspection tour to conduct field reviews. The same $65.00 hourly rate will apply to my time for office work, communications with KIB staffflogging operators and intellectual involvement for producing reports, reforestation plans and contracts, etc. Air Travel, Per Diem. Overniuht, etc: My home destination point is Kenai Airport, via Anchorage International with arrival and return from Kodiak airport. My latest investigation indicates round trip airfare between Kenai and Kodiak will be around $550 per trip. All billings for air travel will be for actual expense amounts. Per diem will be charged at $50 per day for meals. A Bat fee of $100/per trip will be assessed for commuter time for each inspection Visit. Contract Budaet Projections: Using the above estimates, it is expected that field inspection will require a budget of between $18,900 and $24,300. It is expected that total office time will require a budget of $8,450 and $10,400. The lower contract estimate total is $27,350. The higher estimate is $34,700. Please let me know if you have any questions! Best Regards, Wade Wahrenbruck, Forester 2 Contract No. FY2016-53 A Sole Source Professional Services C... Page 100 of 174 AGENDA ITEM #13.A.3. KODIAK ISLAND BOROUGH AGENDA STATEMENT /'t - JUNE 2. 2016 ASSEMBLY REGULAR MEETING tr' TITLE: Contract No. FY2017-01 Kodiak Island Borough and City of Kodiak Animal Control Services Agreement. ORIGINATOR: Bob Pederson FISCAL IMPACT: Yes $109,415.00 FUNDS AVAILABLE: Yes Account Number: 100.186.444.110 Amount Budgeted: $109,415.00 SUMMARY STATEMENT: This is a renewal/extension of the existing animal control services contract between the borough and the city. The contract is effective for three years with all terms and conditions being the same as in the existing contract. RECOMMENDED MOTION: Move to authorize the manager to execute Contract No. FY2017-01 with the City of Kodiak for animal control services for the period of July 1, 2016 through June 30, 2019 in the amount of $109,415.00 per year. Kodiak Island Borough Contract No. FY2017-01 Kodiak Island Borough and City of Kod... Page 101 of 174 AGENDA ITEM #13.A.3. Contract No. FY2017-01 Kodiak Island Borough and City of Kod... Page 102 of 174 ANIMAL CONTROL CONTRACT Between the CITY OF KODIAK and the KODIAK ISLAND BOROUGH THIS AGREEMENT is made and entered into by and between the KODIAK ISLAND BOROUGH, hereinafter "KIB" and the CITY OF KODIAK, hereinafter "CITY," in consideration of the mutual promises contained herein and shall be effective (date) July I, 2016 , as specified herein. WHEREAS, the KIB adopted Ordinance No. 86-16-0(A) authorizing the control of animals outside of cities for the purpose of protecting the public health and safety; and WHEREAS, the KIB wishes and is authorized to contract for animal control service by Kodiak Island Borough Subsection 6.04.200(C); and WHEREAS, the CITY is willing to provide said services to the KIB. NOW, THEREFORE, the parties hereto covenant and agree as follows: Section 1. DEFINITIONS. In this contract: A. "KIB" means the Kodiak Island Borough. B. "Animal Code' means Chapter 6.04 of the Kodiak Island Borough Code and any amendments thereto. C. "Animal Shelter" means the City of Kodiak Animal Shelter. D. "Chief Animal Control Officer' means the Kodiak Island Borough Manager or his/her designee. E. "Complaint" means a request to the CITY for service or services. F. "CITY" means City of Kodiak, its agents and employees. Section 2. SCOPE OF SERVICES. The CITY shall provide non -law enforcement personnel and resources to enforce KIB animal control and related codes and ordinances, supplies, equipment, and a facility to perform those animal control services set forth in this contract. Cily/Borongh Animal Control KIB Contract No, F11Z017-01 Page 1 of Contract No. FY2017-01 Kodiak Island Borough and City of Kod... Page 102 of 174 AGENDA ITEM #13.A.3. Contract No. FY2017-01 Kodiak Island Borough and City of Kod... Page 103 of 174 Section 3. ENFORCEMENT AND COMPLAINT RESPONSE; ANIMAL CONTROL OFFICER(S). A. The CITY shall employ Community Service Officers)/Animal Control Officers) who shall respond to complaints in the Kodiak Island Borough in the following priority: (1) Kodiak Police Department and Alaska Troopers emergency calls; (2) quarantine violations; (3) dog biles or vicious dogs; (4) injured animals; (5) cruelty to animals; (6) topped animals; (7) loose animals; (8) animal noise complaints; and (9) patrol of neighborhoods experiencing animal nuisance problems. B. The CSO/ACO will patrol and respond to complaints originating within the communities of Monashka Bay, Spruce Cape Road, Anton Larsen, Woman's Bay, Chiniak, and Pasagshak. The CSO/ACO will not patrol or respond to areas off the road system. C. CSO/ACO(s) shall issue citations for subject violations of the Animal Code, participate in the prosecution of such citations, and investigate and prepare reports regarding serious code violations. Officers shall impound army dogs and other animals which are subject to impoundment; when necessary, bring animals into the Animal Shelter under protective custody; enforce the quarantine of animals that have bitten persons; inspect, for sanitary conditions, premises where animals are kept; administer first aid to animals; participate in administrative hearings at the request of the Chief Animal Control Officer, and generally assist, in a professional manner, citizens and other law enforcement agencies who have requested help with animal problems. D. The CITY shall provide around-the-clock, seven -days -per -week telephone answering service to accept and record animal complaint and information calls from the public. E. The CITY shall use its best efforts to respond in a timely manner to all complaint calls of an emergency nature (e.g., vicious animals, cruelty to animals, trapped animals) received. A timely response is one in which the Officer arrives not more than seventy-five (75) minutes after the request for service has been made. Patrol and non -emergency CSO/ACO response service shall be made available to the public on a regular basis Section 4. CARE, REDEMPTION, ADOPTION, AND DEPOSITION OF ANIMALS. Care, redemption, adoption, and deposition of animals and hours of Animal Shelter operation shall coincide with those established by the CITY, as a municipal government, for Animal Control operations presently administered within the city limits. The CITY will provide the facility and furnishings, patrol vehicles, operating supplies, and insurance. Section 5. INSURANCE. A. The CITY shall provide insurance coverage in the following amounts: a. Workers' Compensation insurance as required by AS 23.30.045 or any other applicable statutes or regulations. It. General Liability insurance with a minimum of $10,250,000 per occurrence and/or aggregate combined single limit, personal injury, bodily injury, and property damage. c. Vehicle Liability insurance including applicable uninsured/underinsured coverage, with limits of liability of not less than a minimum of $1,000,000 per occurrence combined single limit bodily injury and property damage. City/Borough Animal Control K1B Contract No. F12017-01 Page 2 of 6 Contract No. FY2017-01 Kodiak Island Borough and City of Kod... Page 103 of 174 AGENDA ITEM #13.A.3. Contract No. FY2017-01 Kodiak Island Borough and City of Kod... Page 104 of 174 B. The following shall be Additional Insureds: The KIB, including all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and their board members, employees and volunteers. This coverage shall be primarily to the KIB, and not contributing with any other insurance or similar protection available to the KIB, whether other available coverage be primary, contributing, or excess. C. To the extent allowed by law and subject to appropriation, KIB and City each hereby releases and agrees to defend indemnify, and hold the other party, elected and appointed officials, employees, contractors, and volunteers harmless fmm and against all claims, demands, causes of action, suits, damages, liabilities, losses, and expenses including wort costs and reasonable attorney's fees, and all loss, damage, injury, or death resulting to the indemnifying party's property, subcontractors, or personnel, arising out of or in connection with the services, or the performance of this agreement, whether or act such loss, damage, injury, or death is alleged to be due to the act, omission, negligence (whether contributory, joint, or sole) fault or strict liability of the indemnified party. In no event shall either party be liable to the other for indirect, special, incidental or consequential damages, including, but not limited to, loss of profits, loss of use of assets or loss of product or facilities downtime. D. A sixty (60) day Notice of Cancellation or Change, Non -Renewal, Reduction and/or Materials Change shall be sent to the KIB at the address indicated in Section I I (Notices) of this agreement. E. The CITY shall provide evidence of coverage, with endorsements, to the KIB at the time that the contract is executed, as listed below: • Certificate of Workers' Compensation Insurance • Certificate of General Liability Insurance • Certificale of Vehicle Liability Insurance F. If any of the above coverage is amended or expires during the tern of the contract, the CITY shall deliver renewal certificates and/or policies to the KIB at least ten (10) days prior to the expiration date. The CITY shall not commence operations under this agreement until it has obtained the coverage required under the terms of this agreement. All coverage shall be with insurance carriers licensed and admitted to do business in the State of Alaska All coverage shall be with carriers acceptable to the KIB. If the CITY fails to comply with the insurance requirements of this agreement, the KIB may terminate the agreement on ten (10) days written notice. The CITY covenants to maintain all insurance policies required in this agreement for the period of time in which a person may commence a civil action as prescribed by the applicable statute of limitations. City/Borough Animal Control KIB Contract No. FY2017-01 Page 3 of 6 Contract No. FY2017-01 Kodiak Island Borough and City of Kod... Page 104 of 174 AGENDA ITEM #13.A.3. Contract No. FY2017-01 Kodiak Island Borough and City of Kod... Page 105 of 174 The coverage required by this agreement shall cover all claims arising in connection with the CITY activity authorized under this agreement, whether or not asserted during the term of this agreement and even though judicial proceedings may not be commenced until after this agreement expires. Section 6. LICENSING. A. The CITY shall administer the licensing of individual dogs as stated in the Animal Code and in the KIB fee schedule. B. The CITY shall post a public notice in the Animal Shelter lobby, as well as provide periodic newspaper and public service announcements, stating that all dogs over three months of age most be licensed. C. All tags, certificates, and other supplies necessary for licensing will be provided by the CITY. Section 7. CUSTOMER SERVICE. The CITY will publish hours for public access to recover or adopt animals five days per week, and have available emergency response capability to access the Animal Shelter on a twenty-four (24) hour per day basis. Section 8. FEE COLLECTION. A. The CITY shall collect my licensing fees authorized by the Animal Code and periodically transfer the amount collected to the KIB. B. Kodiak Island Borough may conduct a periodic audit or review of the CITY's fee collection process. Section 9. CONTRACT TERM. This contract is effective from the date of execution through June 30, 2019 and the parties may review and renegotiate terms and costs annually. Section 10. CONTRACT AWUNISTRATION AND MANAGEMENT. A. The Community Development Department shall administer this contract on behalf of KIB. B. The Kodiak City Manager shall administer this contract on behalf of the CITY. City/Borough Animal Contra[ KIB Contract No. FYZOMW Page 4 or6 Contract No. FY2017-01 Kodiak Island Borough and City of Kod... Page 105 of 174 AGENDA ITEM #13.A.3. Contract No. FY2017-01 Kodiak Island Borough and City of Kod... Page 106 of 174 Section 11. NOTICES. Any notice required pertaining to the subject of this contract shall be personally delivered or mailed by prepaid first class registered or certified mail, return receipt requested, to the following addresses: KODIAK ISLAND BOROUGH CITY OF KODIAK Borough Manager City Manager 710 Mill Bay Road # 125 710 Mill Bay Road #220 Kodiak. AK 99,615 Kodiak, AK 99615 Section 12. INSPECTION AND RETENTION OF RECORDS. The CITY shall maintain an accounting and documentation of expenditures and shall allow KIB to examine such records as well as any of the CITY's records with respect to animal control matters at all times during normal business hours and as often as KIB may deem necessary, including the City's approved records retention period after the termination of this contract. The CITY shall permit KIB to audit, examine, and make copies, and/or excerpts or transcripts firm such records and to audit all invoices, materials, payrolls, records or personnel, and other data relating to any matter covered by this contract. The CITY shall maintain all of its records pertaining to this contract for a period of not less than two years after termination of this contract. Section 13. BUDGET AND REIMBURSEMENT OF EXPENSES. A. Upon condition of satisfactory performance in all respects by the CITY and subject to the remainder of this section, KIB shall pay the CITY a sum of $109,415.00 per year. The compensation shall be paid in advance in semi-annual installments, July I and January 1. B. The CITY and KIB shall separately assume any legal costs associated with animal control enforcement within their respective areas of jurisdiction. C. The KIB shall be responsible for direct costs associated with the transportation, lodging, feeding, and veterinarian services for animals outside the CITY that cannot be transported by the Animal Control Officer and/or are not able to be lodged at the Kodiak Animal Shelter, provided prior written approval has been obtained from KIB. Section 14. AMENDMENT OR TERMINATION. This Agreement will become effective July 1, 2016, and continue in force until June 30, 2019, except that, in addition to the termination provisions in Section 6.F. (Insurance), it may be terminated by either party upon thirty (30) days written notification to the other. The City will refund any prepaid amount within ten days of termination, on a pro -rata basis. This Agreement may be amended by written agreement of the parties. City/Borough Animal Control KIB Contract No. F V2017-01 Page 5 of6 Contract No. FY2017-01 Kodiak Island Borough and City of Kod... Page 106 of 174 AGENDA ITEM #13.A.3. Contract No. FY2017-01 Kodiak Island Borough and City of Kod... Page 107 of 174 IN WITNESS R7IEREOF, the parties have executed this contract on the date and at the place shown below: CITY OF KODIAK KODIAK ISLAND BOROUGI-I Aimee Kniaziowski, City Manager Michael Powers, Borough Manager ATTEST: ATTEST: Debra Marlar, MMC, City Clerk Nova Javier, MMC, Borough Clerk- lerkCity/Borough City/BoroughAnimal Control KIB Contract No, FY2017-01 Page 6 0l 6 Contract No. FY2017-01 Kodiak Island Borough and City of Kod... Page 107 of 174 AGENDA ITEM #13.6.1. KODIAK ISLAND BOROUGH AGENDA STATEMENT /F JUNE 2. 2016 ASSEMBLY REGULAR MEETING �r TITLE: Resolution No. FY2017-02 Reestablishing the Fees for the Kodiak Island Borough. ORIGINATOR: Dora Cross FISCAL IMPACT: No Account Number: SUMMARY STATEMENT: FUNDS AVAILABLE: Amount Budgeted: KIBC 3.10.190 ordains that all Kodiak Island Borough fees be reviewed on an annual basis. The last fee resolution was reviewed and adopted in June 2015. These fee changes are more inline with the budgetary needs for the 2017 fiscal year. RECOMMENDED MOTION: Move to adopt Resolution No. FY2017-02. Kodiak Island Borough Resolution No. FY2017-02 Reestablishing the Fees for the Kod... Page 108 of 174 AGENDA ITEM #13.6.1. Resolution No. FY2017-02 Reestablishing the Fees for the Kod... Page 109 of 174 1 Introduced by: Borough Manager 2 Requested by: Finance Diredor 3 Drafted by: Finance Diredor Introduced on: 06/022016 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2017-02 8 9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 10 REESTABLISHING THE FEES OF THE KODIAK ISLAND BOROUGH 11 12 WHEREAS, prudent financial management dictates that an organization review its fees 13 on an annual basis; and 14 15 WHEREAS, Kodiak Island Borough Code 3.10.190 ordains that all fees be reviewed on 16 an annual basis; and 17 18 WHEREAS, it is recognized that if a service or program benefits only a select individual 19 or group of individuals, those individuals or group of individuals should pay for the service; 20 and 21 22 WHEREAS, staff has compiled a list of all current fees; and 23 24 WHEREAS, staff has recommended changes to the current fee schedule for fiscal year 25 2017 as shown on the attached exhibit. 26 27 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 28 BOROUGH: 29 30 Section 1: The attached exhibit of schedule of fees shall become effective upon adoption. 31 32 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 33 THIS DAY OF 2016 34 35 KODIAK ISLAND BOROUGH 36 37 38 39 ATTEST: Jerrol Friend, Borough Mayor 40 41 42 43 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Resolution No. FY2017-02 Page 1 of 1 Resolution No. FY2017-02 Reestablishing the Fees for the Kod... Page 109 of 174 AGENDA ITEM #13.8.1. Resolutlan No. FY2017412 Reestabushng the Fees W die Kod... Pape 110 of 174 5� �� rs ,aa KODIAK ISLAND BOROUGH, ALASKA FEE SCHEDULE Effective: August 21—; 016 July 1, 2016 Contents pace Miscellaneous Services Title 3: Revenue and Finance Title 6: Animals Title B: Health and Safety Solid Waste Collection and Disposal (page numbers will be reassigned Title 15: Building and Construction on final document) Building Perils Electric Permits Grading Permits Plumbing Other Title 16: Subdivision Title 17: Zoning Title 18: Borough Real Property - Resolutlan No. FY2017412 Reestabushng the Fees W die Kod... Pape 110 of 174 AGENDA ITEM #13.8.1. Resolupm No. FYN)11-0 ReesUhlisltlrg Ne Fees fee the Rod... 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WwE Cuenp Pemtla-Lnautvv anwaAy frtewN sgnMfadl jwatrtriZS a0 rta ve WmEC Penerta i olMareaa omerMen L�wsYYl Ea 535W aMmn Res oeao Na.FYM1]-02 Reestabgshing Me Fees for Me KoE... Page 122 of 174 AGENDA ITEM W.C.I. KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 2. 2016 ASSEMBLY REGULAR MEETING TITLE: Ordinance No. FY2016-01A Amending Ordinance No. FY2016-01, Fiscal Year 2016 Budget, by Amending Budgets to Account for Various Revenues That Are Over Budget, Providing for Additional Expenditures and Moving Funds Between Projects. ORIGINATOR: Dora Cross FISCAL IMPACT: Yes Account Number: FUNDS AVAILABLE: Amount Budgeted: SUMMARY STATEMENT: This budget adjustment accounts for the following: • Move $93,000 from the Information Technology Department to the Community Development Department to account for moving of the GIS Analyst position from the IT Department to Community Development. • Add $4,479 to Trinity Island Paving Fund to cancel out negative fund balance • Move incorrectly coded lease income from Land Sale Fund (Fund 210) to Women's Bay Road Service District (Fund 240) • Decrease transfers out from the Facilities Fund (Fund 276) by $196,546 • Add $62,818 from the sale of bonds to the Debt Service Fund (Fund 300) • Approve spending $100,000 from Womens Bay Fire Department for Womens Bay Emergency Center construction • Add $10,566 to the Oil Spill Disaster Fund (Fund 270) to cover expenses that were not reimbursed. • Move $25,455 from Debt Service (Fund 300-300) to Karluk Clean Water Loan Debt Service (Fund 300-307) paying off that loan early. • Transfer $379,580 from Capital Projects -Borough (Fund 410) to Capital Projects - School (Fund 420) • Combine Old Harbor Emergency Generator and Karluk Emergency Generator Projects into one Emergency Generator Project in Capital Projects (Fund 450) • Return a total of $272,409 to State of Alaska for KHS Swimming Pool Project. $52,392 from Renewal and Replacement Projects Fund (Fund 469) and $220,017 from Capital Projects -School (Fund 420). • Transfer $69,553 from Debt Service (Fund 300) to Capital Projects -School (Fund 420) to account for less revenue received than originally budgeted for. • Reclassify $2,842,548 of loans in Capital Projects -Solid Waste (Fund 490) as revenue. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2016-01A in first reading to advance to public hearing at the next regular meeting of the Assembly. Kodiak Island Borough Ordinance No. FY2016-01AAmending Ordinance No. FY2016-01, F... Page 123 of 174 AGENDA ITEM #13.C.1. Ordinance No. FY2016-01A Amending Ordinance No. FY2016-01, F... Page 124 of 174 Introduced by Borough Manager Requested by: Finance Director 1 Drafted by: Finance Director 2 Introduced: 06/02/2016 Public Heanng: 3 Adopted: 4 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2016-01A 7 8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 9 BOROUGH AMENDING ORDINANCE NO. FY2016-01, FISCAL YEAR 10 2016 BUDGET, BY AMENDING BUDGETS TO ACCOUNT FOR I I VARIOUS REVENUES THAT ARE OVER BUDGET, PROVIDING FOR 12 ADDITIONAL EXPENDITURES AND MOVING FUNDS BETWEEN 13 PROJECTS. 14 15 WHEREAS, it was decided to move the GIS position and duties and the associated 16 expenditure budget of $93,000 from the Informational Technology Department to the 17 Community Development Department and 18 19 WHEREAS, the Trinity Acres paving fund, which is complete, has a negative fund 20 balance of $4,479 due to unbudgeled contract prepayments; and 21 22 WHEREAS, lease income of $27,600 was recorded in Land Sale (Fund 210) and it 23 should have been recorded in Womens Bay Road Service (Fund 240); and 24 25 WHEREAS, due to lower than budgeted investment earnings in the Facilities Fund 26 (Fund 276) in FY2016 due to transfer of inter -fund loans to the Hospital Fund (Fund 540), 27 the transfers out in FY2016 have to be reduced by $196,546; and 28 29 WHEREAS, sale of the FY2015 bonds resulted in a premium of $62,818 which can be 30 deposited in the Debt Service Fund (Fund 300); and 31 32 WHEREAS, the Womens Bay Fire Department (Fund 252) has agreed to pay the sum of 33 $100,000 for the construction of the Worriers Bay Emergency Center; and 34 35 WHEREAS, the Oil Spill Disaster Fund (Fund 270) was used to account for possible 36 reimbursement of $10,566 of cleanup expenditures, however since they were not 37 reimbursed, a transfer from the General Fund (Fund 100) will cover those expenditures; 38 and 39 40 WHEREAS, due to the delay in selling bonds in Debt Service (Fund 300-300), the 41 unused expenditure will be used to retire the $25,455 Karluk Clean Water loan in Debt 42 Service (Fund 300-307) early thereby eliminating future interest expenses on this loan; 43 and 44 Kodiak Island Borough, Alaska Ordinance No. FY2016-01A Page 1 of 2 Ordinance No. FY2016-01A Amending Ordinance No. FY2016-01, F... Page 124 of 174 AGENDA ITEM #13.C.1. Ordinance No. FY2016-01 A Amending Ordinance No. FY2016-01, F... Page 125 of 174 45 WHEREAS, interest earnings in the Capital Projects -Borough (Fund 410) have 46 exceeded the budget by $379,580 and those funds will be transferred to Capital Project - 47 School fund (Fund 420); and 48 49 WHEREAS, in Capital Projects (Fund 450) the Old Harbor Emergency Generator 50 $1,007,000 and Karluk Emergency Generator $33,000 projects are being combined into 51 one Emergency Generator project $1,040,000; and 52 53 WHEREAS, the High School Swimming pool project came in $272,408.60 under budget 54 and this money must be returned to the slate. $52,392 will come from the Renewal and 55 Replacement Projects (Fund 469) and $220,016.60 will come from Capital Projects -School 56 (Fund 420); and 57 58 WHEREAS, actual revenues in fund 420 were $69,553 less than budgeted this amount 59 will be transferred from Debt Service (Fund 300); and 60 61 WHEREAS, the $2,842,548 of loans in Capital Projects -Solid Waste (Fund 490) will be 62 reclassified to revenue to facilitate better project management and tracking; and 63 64 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 65 BOROUGH that: 66 67 Section 1: This ordinance is not of general application and shall not be codified. 68 69 Section 2: The FY2016 budget will be amended per the attached schedule. 70 71 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 72 THIS DAY OF 2016 73 74 75 KODIAK ISLAND BOROUGH 76 77 78 79 Jerrol Friend, Borough Mayor 80 81 ATTEST: 82 83 84 85 Nova M. Javier, MMC, Borough Clerk 86 87 Kodiak Island Borough, Alaska Ordinance No. FY2016.01A Page 2 of 2 Ordinance No. FY2016-01 A Amending Ordinance No. FY2016-01, F... Page 125 of 174 AGENDA ITEM #13.C.1. Ordinance No. FY2016-01 A Amending Ordinance No. FY2016-01, F... Page 126 of 174 Mid -Year Budget Amendment 2016-01(A) As of Budget Adopted Budget 4f3OR018 Balance Adjustments Revised Budget Funtl 100 0eneul Fund Revenues'. Real PmpeM Tax 106000 102.579 421 IOB000 Personal Properly Tax 12.000 11,865 135 12.000 Non ad Valorem Taxes 56000 44,851 5]49 50.000 Paymenl fon Lieu o1 Taxes 1,334800 142,359 1,191 641 1,334,0001 Severance Taxes 1,856000 1,102407 742.593 11150,000) Penalties 61171 an Tax 175.000 134.446 40,554 125,000 Licenses and Pemils 66.000 45.438 20,564 0.000 Federal Shared Revenue 152,400 - 152.400 152.400 Stale Shared Revenue 2495,272 2,202,533 292.744 2 495272 Animal Control - 55 (55) 0 Investment Earnings 30,000 48855 (16655) 306a0 Other 15,500 31.944 (18,444) 15500 Sale of Fixed Assets 5.000 - 5,000 SUIR, Use of fond Balance 921,631 - 921,631 921,631 Transfer In e Total 2,214,800 3.869,929 3.344,829 - 7,214.008 Expenditures'. Borough Assemtly 195,554 121.039 74,515 - 195.554 Borough Manager 050,304 494,496 355,803 - 850,304 Borough Clerk 520,326 436008 132 308 - 570,376 Borough Attorney 104.1100 111614 22986 - 184000 Finance Department 1017482 261924 255493 - 1012462 Inorinn n TeMnosi Department 1042,744 036063 210881 (93600) 954744 Assessing Depadmenl 706463 550339 156124 - 206463 Engineenngl Families Oept 163573 106717 (23.144) - 1.3523 Comnnniy Devebpmenl 715362 5t6264 190,990 93,000 008382 Building Olaoal 158650 80061 295B9 - 158,050 Economic Devebpmenl 112.100 17,081 910019 - 117,100 General Administration 222100 t46242 75058 - 222.100 Parks and Recreation 153.000 15794 132,206 - 153.000 Emergency PrcWredness 47,000 5,2a9 41,291 - 42,000 Anjmal Control 109,415 109,415 - - 109.415 Education. Culture and Recreation 20,200 22748 (2,548) - 20,200 college and Lidaries 195600 195.000 - - 195600 Non-Pm6l Funding 390,000 389,000 1,000 - 390.000 Transfers Out 351800 ]45600 6000 351.BOO Total 7,214 Boa 5.342,866 1871,942 - 2,214808 Fund Mt Simaol Besides Support - - Revenue 10,905600 10.753,105 152495 - 16905600 Expenditures 10905600 8,865314 2040.288 - 10,905600 Fund 210 Land Sales - Revenue 244.722 52730 191.1192 37.8410 272.322 EapergAues 244122 167783 28.939 27600 272322 Fund 220 Buildings and Grounds Revenues Revenues 451735 564439 (112 703) - 451,235 Transfers in 218.124 1600a 190,12 - 216,124 Interest Earnings - 3,025 (3,025) - 0 Use of Fund Balance 02,133 87,133 02.133 Total Revenues 254993 585,464 159.529 - 754.993 Expenditures Sorough Building 552,857 349698 206161 - 557,857 MHC Apadments 25000 5,822 19,326 - 25000 School Buildings Malar Repine 137,436 502 1]6934 - 137,436 Ohinmk School - - 0 Various Buildings 10.000 9.162 038 - 10000 Praised Office Expenses 7,200 4.355 3,344 - 7]00 Long Term care Facility 17.000 17 ars, 17000 Total Expenditures 254993 369.309 385,604 - 254993 Ordinance No. FY2016-01 A Amending Ordinance No. FY2016-01, F... Page 126 of 174 ► AT -1 M-11 Ordinance No. FY2016-01 A Amending Ordinance No. FY2016-01, F... Page 127 of 174 Mid -Year Budget Amendment 2016-OI(A) As of Budget Adopted Budget 4130R016 Balance A$usMents Roared Budget Fund 234 LE.P.C. Revenues 14,343 1,982 12.356 - 14.343 Expendtures 14,343 5.756 8,557 - 14343 Fund 240 Wpmenx Bay Read Sarvfca Fewnusx 208 SOo 192405 16095 22.600 236,100 E,PenilWex 208500 155.182 53333 27,600 236,100 Fund 242 Service District No. t Revenues 422,000 388732 06260 4429 481429 Expedual 421000 212,963 259032 4,479 736032.. Funtl 243 Service Area No.2 Revenues 100 22 23 - 100 E.,Ddtures too 0 100 - 100 Fund 244 6lonashka Bay Road Wendel Revenues 50.000 60.002 (2) - 00.000 Expenditures WOOD 19.231 40,269 - 68000 Fund 246 Bay New Road Servlea Area Revenues 15.257 13658 1,599 - 15.257 Expenditures 15.257 5,529 9720 - 15,252 Fund 260 Fin Protection Area No. t Revenues 770,005 500,179 195,826 - 770,005 Expenditures 770,005 201,599 514406 - 778,005 Fund 262 Women. Bay Final Department Revenues 225000 126804 98.126 100000 325000 Eipeodilures 225,000 60630 150364 10D 000 325,000 Fund 264 RIB Airport Fin District Revenues 13.000 14.059 (1.059) - 13,800 6pendnures 13,000 14.330 (530) - tI000 Fund XO WOOdland Acres Street LI9hn Revenues 5,140 5O2o 70 - 5.140 Expenditures 5,140 3.612 1,528 - 5,140 Fund 261 Tilde, Islands Llghun9 Diat Revenues 2.330 2,457 (t27) - 2,330 Expenditures 2,310 1,345 905 - 2,330 Fund 262 Mission Lek. TWs Bab Revenues 5.400 6189 RB91 - 5400 Expendlures 5400 1025 4325 - 54C3 Fund 2113 Tdnlry Island. Isavirlp Dl.t Be.... - - - 4.479 4.479 Ezpendlues - 4.129 (4.479) 4.479 4,429 Fund 270 Oil Spill O easter Fund Revenues Expendhues - 10,566 (10.566) 10.566 10.566 F." 276 Facllides Fund Revenues ID00o0 385101 314819 - 700,000 Expenditum 7 ransfer5 Out: Education Support Fund 140000 140.000 - - 140000 Buildng B Grounds 10000 10000 - - IB 000 Debt Servos 150000 150000 - - 150000 Capital Propedis Fund 489 R 6 R 287.000 282.000 - p96546) 90.454 Condntpndea team 105.000 195,546 301,546 Total Expenditures 700000 595 Von 105000 - 703,000 Ordinance No. FY2016-01 A Amending Ordinance No. FY2016-01, F... Page 127 of 174 AGENDA ITEM #13.C.1. Ordinance No. FY2016-01 A Amending Ordinance No. FY2016-01, F... Page 128 of 174 mid -Year Budget Amendment 2016-01(A) As of BW9N Adoptee Budget 4/302016 Balan¢ AJjusMenls Revised Budget Fund 211 TOudem OeveWpment Revenues 90.000 m9139 (5]39) - 98,000 E+pendtures 98A00 85000 13000 98,000 Fund 290 Film Fuller Trost Revenues fill 510 65,990 - 68500 E,r"nodures 60500 55.590 - - 66500 Fund 200 Debt service Revenues Prtpedltams 2,040,000 2033,732 6.200 - 2.40,000 State 0ebt Revntrumemenl 4,526,508 4]0481] 223,629 - 4.520506 Interest Earnings 2000 (302) 2.382 - 2000 PtapWs of BorN hat - 113,119 (113,119) 62818 62.818 Older - - - - 0 Fannie, Fund 150 000 150 000 150 000 Total Revenues 8,120506 6,601 am 119,100 62810 0183.324 Eependlums EapendiWrts-Stllool Delon 6,113,903 5M%012 244831 62,818 6.716,721 Eependllores-Kadok Loans 6603 6 60 660] Total Expenditures 8720506 6069012 251434 62010 6.103.324 Capital Ndon ta Fund 4104 ou90 Capital Projects: Revenues: 100.000 SBB,709 (438,109) 319,580 529,580 Total Revenues 150000 56e 709 (4311709) 319580 529.580 Projects' 05 Village Metals 150000 29129 120011 - 150[]3 Transfers out Fund 420 319.580 329500 Total Borough Projects 150000 29129 1201111 319580 529560 Fund 420-00 Bond Projects: Revenues: Revenues. venues 613119 604326 69553 (69.553) 694225 Transfer in form Fund 300 69553 89553 Transfer we horn Fund 469 52,392 52392 Transfer or from fund 970 379,500 319500 Total 613719 604.226 69553 431,912 1 105 751 Projects 05009Rodiak Midlk SMool concrete rtpair 373.119 604.254 69,505 0,508) 604210 Canlenence - 239.981 (229.981) 229,081 229,061 Reimbursement to Stale 212.970 252/10 673 779 63]]41 (155 56z) 431,912 1.105551 Ordinance No. FY2016-01 A Amending Ordinance No. FY2016-01, F... Page 128 of 174 AGENDA ITEM #13.C.1. Ordinance No. FY2016-01AAmending Ordinance No. FY2016-01, F... Page 129 of 174 Mid -Year Budget Amendment 2016-01(A) AS of Bugel Adopted Budget 4nDaDlB Balance Adjustments Revised Budget Fund 430 Capital Projects 12010M19n Larsen Bock Slate Gnnl 3000 000 0000 2,0.0 - 2.000,000 12010Mbn Larsen Gena4Gmnl(complete) 80000 80000 - - 80,000 VLiOus Suite Gmnk 1 648 000 - 1,G8,000 - 1,848'00 Trenslen In: Fran Fond 252Wemen•s 54y Fire Dept (for 10032) 1.0000 tuu'aW - 108,000 General lord- total Match for SerM9Scope (oil 32019) 20.000 20.000 - - 20,000 Intend earnings - Tolal Revenues l Ba8'0o 100 .000 3,748,000 - ].848,000 pmKds: 07003 hoped lake Tied 4B4O00 6819 41.181 - 48,000 07008 Taunaml Simn, upgrades B Meiene 100000 97,654 2,346 - 100.000 10032 NMnens Be, Ememenry Sheller 160000. 151 g'w 01,304 - 1.800070 12010 Anton Union Bacic 2.100000 1,744687 355]13 2,100,000 Tremor, Total Eependiluns 3.8F0000 3607,760 60,898 - 3,818,000 Fund 450 Caphal Pm)ecb 12009 Cheiak Waning Sten Grant 45000 - 45,009 45000 12011 Eanerpaery Generator Conthownry --^-- 168.853 - 188'53 1.040.000 1208.8531 12812054 Harbor Generator 1,007,000 - 1007.000 (1'W1,000) 12013 Ki luk Generator 33,000 33,000 (33,000) 12016 Bayside Emergenry Generator Stale Grant 40000 - 40000 - 40,000 13004 CTAP YIIage Metal B Haemal Removal 2,187,452 2,187,452 2,187,452 13009 CTAP Trail Improvements 208.540 2081 - 200.540 14001 take Oren Cubed Replacement 118,158 118,188 118.106 Transfer in fund 250 (far projM 12016) 115.000 - 115,070 - its," Tmnskr in 240 got poled 14001) 25,000 25,000 - 25,000 Trander to 100 ger Project 14001) 0,305 8.305 8,305 IMensl Eambtgs Tod Revenues ]054]18 3.054.318 - 7.054]18 Projects: 12009 CM1niak Warning Sonons .._- neneotOr - - -..... 45.000 _.. 18985] 3475 1183.500 41,525 (MASS)" - 1,1o,000 45,000 1200 Harbor Emergenel Generator 1007,000 - 1.007.000 (1.07.001)- _. 31000 ..__._- _ �� _ .. .. (33,000) 12018 Bamde Emeryenry Genera101 155.00 88,370 86830 155.000 13074 CTAP Village Metal B Haemal Removal 2,107,452 407,081 1.890,371 - 2,187,452 13008 CNP Tail improvements 200,540 55,754 152.788 - 200,540 14001 take ONin CutvM Replacement 14%411 137,817 11,854 140.471 Contingencies - - - - - Transfer M Fund 410 Total Expenditures 3,954,318 1,928.006 2.028]10 - 3,954310 Food 460 - High School Addbion and Renovation Revenues Sale of Sons 68.679,814 87,158,454 1,523,330 - 88,879,614 10021 NHS Vocational and PE Facilities (STATE GRANT) 7,009000 7,000.007 - 7.000.000 Transfer to Fund 460(porden of grant 12Ao025) b pit 10021 50B,W0 5]8,000 Tmnskr M - Fund 420 Other Bond undin9 r Remainder- Project 050 KHSIVoc EdPcd ReWmabon 3.577.430 3,577,430 - - 3,577,430 Remainder- Project 05013 KHS EdeMr Insulation B Mclovs 591.570 691.579 - - 591,579 Remainder- Project 05010 KHS Ad, Renwvaill Ce,ed, 92,188 92186 - - 92,188 Inknst eamogs - S3,973 (543,973) - 0 0 Tom Revenues 80,09,009 79,499552 w9257 - 80.470,009 Protects - 10021 High School Addition and Renovation 80.479.009 77.980.000 2.480,003 80,09,009 Told 110,479,000 71,OB900B 2.499.003 - 80,479009 Ordinance No. FY2016-01AAmending Ordinance No. FY2016-01, F... Page 129 of 174 AGENDA ITEM #13.C.1. Ordinance No. FY2016-01AAmending Ordinance No. FY2016-01, F... Page 130 of 174 Mid -Year Budget Amendment 2016-01)A) As of Budget Adopted Budget 4nOnel6 Batanm AQuSMents Revised Budget Fund 499 Renewed! dM ReptecemeM Projects Revenues Slate Grant (gonion of grant 12 dc925) for Pr1 11002 : 11002 East Elementary Generator Is Building 435,147 435,147 - - 435,147 Property takes and Intersect loans 6.161682 1,942045 4219637 6,161,682 Transfer in: I FatlF10}FUM(b PI*Ali I=) __ _._ _. __ 760.190 780.190 - 52392 8]2580 TOnslerin"in Fund 10068.194 83120 (17026) 65.194 Total Revenues 7443,219 2240 B08 4202.611 52,392 7,495611 Eap r di ores Prided Fund 459 - - o 11002 East Elementary Generator B Building 1,281,537 1,208,9m 72.637 - 1,281,537 11003 Chiniak Removal of underground Storage Tank DUST) 388,189 335.205 ]]964 - 369.109 11004 Amick Teachings ReluBiaudan 45.379 - 45]79 - 45379 11009 Island Wale UST thmovafle7Aacement 552,931 405,932 156,999 - 502,931 12001 Borough Building B NOM Star Elernmary Ext Paint 357,127 313,943 43,184 - 357,127 12DOS East B Peterson Flooding 730.504 5,334 733,170 - 738.504 12006 HMS Elevator Centrals 51,040 46 51,794 - 51.040 12093 Ideon Bay Old SO Hear Replamment 598,200 538,163 GD037 - 590,200 12008 Main Remove UST 62 62 - - 02 13006 Borough Building Rehab 590,200 23,520 571,080 - 598.200 1 M07 Pad Lions Ealedor Painting 121200 86.151 35549 - 121,700 IM10 KMS HVAC Controls 1,537.255 - 1,537.255 - 1,537,255 IM11 Peterson HVAC 524/27 - 624.427 - 624.427 13012 Middle School Paving 415,303 - 415,383 - 415]83 13013 Audianum FboMg Foyer 6 Hall 141,505 - 141505 - 141,505 ;]seder td nand 420 _. - 52.392 52,30211 Total Ekpendoures 2443.219 2.917.256 4525963 52]92 7,495011 Fund 478 Capital Projects Revenues Proceeds tram 2015 Bond Issue 2.000.000 2,000000 - 2900000 Proceeds fmm 2016 Bond Issue 6000,000 0,000,000 - O,000Ooo Additional Band sides 2,230000 2.230,000 2230000 Total Revenues 10,230,000 2,230000 10130.000 Pmlecte 15003 Roaring repatmenl - East B KMS OR I5-103 1.67.248 Bg8 1.306.360 - 1,307,240 15004 East Elemenbry School Renovafgn OR 15-104 1,592,541 1,592841 - 1.592,841 15005 Floating Replacamenl- Main and Peterson OR 15-105 813.498 ]90] 809,595 - 813.493 15006 Peterson Elementary Boilers and Conwls DR 15 -IM 1.019.428 Io010 1,008,610 - 1,010428 15007 KMS Fre AIaM, HVAC, a Elevator Gonads OR 15-101 2035,193 - 2.035,193 - 2.035,193 15ODS Photo, Replaremenl-ANioAI(alluk.0ueinkis GR 15.108 383489 100 303209 - 383.489 15009 Paving and UST Repalcement OR 1509 1]92829 - 1297,829 - 1,797,529 15010 Playground Replacement DR 15-110 668099 5634 662,465 - 808099 15011 UST Nepacemem-Main, Old Haderloon Lions OR 15111 552.375 552,375 552,375 Total Ekpendilures 10230 000 10.208,657 10,230,000 Fond 490 Ldndrll Capital Projects Landfill LMenl Exparindirs. Alaska Clean Water Fund Loan (505041)_ 14,493.548 10484810 3970730 - 14 463,54a AOEC Loan(505031) �»_.._ 7u}-.'- 000 2,,000 (2.000000) 2 00 0000 2,000.000 Alaska Clean Water Fund Loan(505061) 3,000000 3000000 - 3000000 Revenue fronds 3,850000 3650000 - - 2650000 Municipal MaWing Grant (505136) 87,452 1000,000 (842,545) 842 540 1930080 ADEC Short (511507) 3000000 3,000000 - 3.000000 FY I] Legislative Grant (134c547) 3000,000 3,000000 - 3,0130.000 " 14 Legislative Grant(14-0c074) 4,529,000 4,529,000 - 4,529,000 "IS Legi51a0ve Grant(t5_dc095) 200,000 200.000 - - 200.000 0 ]2.000.000 30,85],810 1,130,182 2,542.548 34,842,548 07013 Iandlf Lalenl Ex,sumun 34.842545 32000000 27.545.559 4.454.441 2842548 34,842,548 Ordinance No. FY2016-01AAmending Ordinance No. FY2016-01, F... Page 130 of 174 AGENDA ITEM #13.C.1. Ordinance No. FY2016-01AAmending Ordinance No. FY2016-01, F... Page 131 of 174 Mid -Year Budget Amendment 2010-01(A) As of 61tlpe1 Adapted Budget 4/30Rm6 Balame A4usMenx Revised Budget Fu1M 496 Hospital Capin Projeata - 09010Long Tam Cam LeYlisla0vegrant 1,275,000 - 1,215000 - 1,275,000 COBG FYI Po.000 - 90,000 - 90,000 Revenue Bands 19,500,000 18.500.000 18,500.000 Total Revenues 19.855,000 - 19.865.000 - 19.565,000 Eapen6lures - 09m0Lang Tam Cam Center 19.865.000 15.592,851 4.302.143 - 19.885.000 Total Eapendnums 19,ass,0Y0 15,562,851 4.302.143 - 19,885,000 Fural NO Belle Wast GINe6oNDisposal - Revenues 3,168.771 2.051.105 1.717.671 - 3,788.777 Expenditures 3.768.777 1.739.855 2.0213= - 3,759,777 Fund 610 Hospital Enterprise Fund - Revenues: - IntelestEamings 40,000 15.985 21.005 - 40,000 Long Term Care Center Lease 1.041,360 956,591 04289 - 1.041.360 pantsmm Hospital Lease 720,000 600000 120,000 - 720.000 PRM..44a Bands 85,360 - 85,360 - 85.380 Transfer in man Fem Fuller 68.500 60.500 - 86.500 Use of Fund Bounce 117.818 117.918 117.818 Total Revenues 2071,038 1,939,087 431,951 - 2.071,038 Espendiumsand Tandem: EsgnMeums z071.03a 490.943 1.580.095 2,071,038 Total EapendiWms 2.071038 490,943 1,588095 - 2.071,030 Fund 666 -Kodiak Flaharies Research Cardin- enterRevenues Revenues 1,806,744 1,385174 421.470 1,806,744 1,806,144 1.385274 421.470 - 1,808,744 Eapentiiuns Bases"FadRy 1,780,844 537,013 1,123,831 - 1,7611844 Baran Fadliry 45,900 25207 20.593 45,900 1,508,744 BU,220 1,144,524 - 1,508,744 Fund 960-Talephane 911 9eMn Revenues 40,000 20,452 19,54a - 40,000 Espend:wres 40000 1,098 36,902 - 40,000 Ordinance No. FY2016-01AAmending Ordinance No. FY2016-01, F... Page 131 of 174 AGENDA ITEM #13.C.2. KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 2, 2016 ASSEMBLY REGULAR MEETING TITLE: Ordinance No. FY2016-21 An Ordinance of the Assembly of the Kodiak Island Borough Amending Kodiak Island Borough Personnel Code Chapter 4 Hiring and Advancement Section 402 Job Vacancies and Section 405 Job Posting to Allow an Alternative for the Borough to Recruit New Applicants. ORIGINATOR: Michael Powers FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: This ordinance was requested by Assembly Member Skinner. Currently the KIB Personnel Manual and Collective Bargaining Agreement (CBA) both allow for the internal posting of any position vacancies first to current employees. This ordinance would allow for an alternative process for the recruitment of new applicants for vacant Borough positions, by simultaneous announcement of position vacancies internally and publicly; and through the assistance of employment referral services. Pertinent sections of the KIB Personnel Manual include Chapter 1, Section 105 AMENDMENTS, which allows amendments to the manual to be made by ordinance only; Chapter 2 ORGANIZATION AND DELEGATION OF AUTHORITY which outlines the organization and duties of the Personnel Board and the process of considering changes to the Personnel Manual; and Sections 402 and 405 of the Personnel Manual. Procedurally, our Ordinances require that the Personnel Advisory Board make a recommendation to the Assembly. Since this potentially affects the recognized bargaining unit, discussions with them regarding this change will also need to occur. Staff will undertake these two processes and then return to the Assembly for final action on the Ordinance. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2016-21 in the first reading to advance to public hearing (after discussion with the Bargaining Unit and after review of the Personnel Advisory Board OR specify date). Kodiak Island Borough Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 132 of 174 AGENDA ITEM #13.C.2. Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 133 of 174 1 2 Introduced by: Assembly member Skinner — Requested by: Assembly member Skinner 3 Drafted by: Borough ClerkrAssembly 4 member Skinner 5 Introduced: 06/022016 6 Public Heanng: Adapted: 7 8 9 KODIAK ISLAND BOROUGH 10 ORDINANCE NO. FY2016-21 II 12 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 13 AMENDING KODIAK ISLAND BOROUGH PERSONNEL CODE CHAPTER 4 14 HIRING AND ADVANCEMENT SECTION 402 JOB VACANCIES AND 15 SECTION 405 JOB POSTING TO ALLOW AN ALTERNATIVE FOR THE 16 BOROUGH TO RECRUIT NEW APPLICANTS 17 18 WHEREAS, this ordinance would allow an alternative for the borough to recruit new 19 applicants when a position becomes vacant; and 20 21 WHEREAS, the Borough wants to have efficient and flexible processes to ensure qualified 22 staff are recruited; and 23 24 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 25 BOROUGH THAT: 26 27 Section 1: This ordinance is of a general and permanent nature and shall become a part of 28 the Kodiak Island Borough Personnel Manual. 29 30 Section 2: Amendments and revisions to the KIB Personnel Manual as identified below are 31 here by implemented upon adoption. 32 33 Section 3: KIB Personnel Manual Chapter 4 Hiring and Advancement Section 402 Job 34 vacancies is hereby amended as follows: 35 36 Section 402 Job Vacancies 37 NgtiGOG of position vaGaRG186 shall be publiGized first to all Borough SAIPIGY1986 38 39 will also be .. :ed . east; depaFrmenf if .. qualified ....ndidate Is not nNanlNd 40 from the in house appliGants at the end of the five (5) days, the pe6itionvoill then 41 42 43 Position vacancies may be filled by promotion of existing borough 44 employees whenever oracticable and in the best interest of the borough. if 45 such an employee is the most qualified applicant for the position. 46 Applicants for promotions must meet the qualifications for the vacant 47 positions as described in the recruitment announcement. The borough is 48 not required to promote such employees to vacant positions. The manager 49 may, at his or her discretion, recruit from the existing borough employees. 50 Alternatively, recruitment may also Include new applicants through 51 simultaneous announcement of Positions internally and publicly to allow 52 recruitment of new applicants. Recruitment may be conducted with the 53 assistance of employment referral services. Kodiak Island Borough, Alaska Ordinance No. FY2016-21 Page 1 of 2 Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 133 of 174 AGENDA ITEM #13.C.2. Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 134 of 174 54 55 Section 4: KIB Personnel Manual Chapter 4 Hiring and Advancement Section 405 Job 56 Posting are hereby amended as follows: 57 58 Section 405 Job Posting 59 Any Kodiak Island Borough position which is to be vacated, has been vacated 60 or any position that has been created shall be posted within the Borough. 61 Alternatively, recruitment may also include new applicants through 62 simultaneous announcement of Positions Internally and publicly to allow 63 recruitment of new applicants. The posting shall state the details and 64 qualificalions applicable to the position. Posting Will be OR 09FOUgh bulletin 65 13AAF& fQF 2 RlMiFRUM of five (6) W9FkIPq days. Any regular employee may, 66 v. 'thin !.e ....r4'eq days fF8Fn the date ofjob posting. e.enent in .. i1'ne to the 67 68 required by the I@96tiRg. 69 70 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 71 THIS DAY OF 2016 72 73 74 KODIAK ISLAND BOROUGH 75 76 77 78 Jerrol Friend, Borough Mayor 79 80 ATTEST: 81 82 83 84 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2016-21 Page 2 of 2 Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 134 of 174 AGENDA ITEM #13.C.2. Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 135 of 174 1 CITY OF WASILLA 2 3.50.010 GENERAL POLICY. 3 (C) Position vacancies maybe filled by promotion of existing city employees whenever 4 practicable and in the best interest of the city, if such an employee is the most qualified applicant 5 for the position. Applicants for promotions most meet the qualifications for the vacant positions 6 as described in the recruitment announcement. The city is not required to promote such 7 employees to vacant positions. 8 3.50.030 RECRUITMENT. 9 (A) Vacant positions in a small work force make getting the job done difficult for the 10 remaining employees. Therefore, as soon as practicable afler receiving the resignation of an I 1 employee, or in the event of a position vacancy, if the position is to be filled the mayor or his or 12 her designated representative shall solicit applications for that position. If a qualified person is 13 available among existing city employees, the mayor may, at his or her discretion, recruit from the 14 existing city employees. Alternatively, recruitment may include new applicants. Recruitment 15 may be conducted with the assistance of employment referral services. 16 (B) Employees in layoff status for 12 months or less, who requested reemployment in writing 17 and otherwise qualify for reemployment rights, shall be considered for vacancies for which they 18 are qualified and for which they have applied. A person so reemployed shall not be subject to a 19 probationary period if one was previously completed and he or she is reemployed in his or her 20 former position. 21 (C) Confidential or managerial positions that are wholly or partially exempt from the 22 classified service may be filled without regard to the above recruiting process by direct 23 appointment of qualified individuals, at the discretion of the mayor. 24 (D) The city may require examination of qualified applicants to ensure they are qualified for 25 the position and to assist in rating and ranking of applicants. Policy and procedures for 26 examining applicants may be written at the discretion of the mayor. 27 28 29 Kodiak Island Borough, Alaska Ordinance No. FY2016-21 Page 1 of 1 Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 135 of 174 AGENDA ITEM #13.C.2. Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 136 of 174 CHAPTER I OBJECTIVES AND SCOPE Section 101 AUTHORITY The following policies and procedures are promulgated under the authority of Ordinance No. 77-31-0 of the Kodiak Island Borough, amending Chapter 2.12 of the municipal Code as revised by Ordinance No. 94-18, Adopted September 1, 1994 by the Kodiak Island Borough Assembly. 102 PURPOSE It is the purpose of this manual to establish a system of uniform personnel policies and procedures that shall assure high quality of personnel administration in full compliance with all applicable state and federal requirements and in keeping with generally accepted personnel management standards. 103 SCOPE The scope of this manual includes a compilation of policies and procedures for personnel administration of all employees of the Borough. "Terms and conditions of employment", as used in this manual, shall mean the hours of employment, the compensation and fringe benefits, and the employers personnel policies affecting the working conditions of the employees; but does not mean general policies describing the function and purposes of a public employer. 104 NON-DISCRINIINATION/EOUAL EMPLOYMENT OPPORTUNITY The Borough and its employees are committed to the principle of equal employment opportunity in all employment practices. Employees shall not be discriminated against with respect to compensation, terms or conditions of employment because of age, sex, sexual orientation, marital status, changes in marital status, pregnancy or parenthood, race, religion, color, national origin, union activity, or disability. 105 AMENDMENTS Amendments to this manual of personnel policies and procedures shall be made by ordinance only. The pages so affected shall be typed by the Manager's Office upon passage of each ordinance, and copies distributed to each employee for insertion and/or replacement in their copies of the Personnel Manual. The policies and procedures contained in this manual constitute guidelines only, they do not constitute part of an employment contract. The Kodiak Island Borough reserves the right to amend any provision contained herein. Ucmb.r 19, 1998 1.1 Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 136 of 174 AGENDA ITEM #13.C.2. Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 137 of 174 CHAPTER ORGANIZATION AND DELEGATION OF AUTHORITY Section 201 PURPOSE Proper organization and delegation of authority are essential to effective Borough government administration and management. The responsibilities and authorities delineated in this chapter are intended to establish a clear understanding of the role that each segment of Borough government most play in order to create and administer a sound personnel management program. 202 RESPONSIBILITY AND AUTHORITY 202.1 Boroueh Assembly. The Borough Assembly shall have overall responsibility and authority to establish Borough policy regarding personnel matters including the following: a. Appoint and dismiss members of the Personnel Board. b. Assign such additional duties to the Personnel Board as it deems appropriate. C. Approve the Borough's budget, including requests for personnel management Ponds. d. Approve personnel policies and procedures developed by the Personnel Board. e. Approve recommendations provided by the Working Conditions Advisory Council. 202.2 Borough Manager. The Borough Manager shall have the responsibility and authority to administer the personnel policies and procedures adopted by the Borough Assembly. a. Establish and maintain records of all employees in the Borough service, which shall include the position title, pay, and other pertinent data. The confidentiality of personnel records shall be in conformance with the provisions of the Privacy Act. The release of public information pertaining to employees andpersonnel records shall be consistent with the intent of the Freedom oflnformation Act (FOIA). b. Develop and administer an affirmative action program to provide for equal opportunity in all aspects of Borough personnel administration. C. Foster and develop, in cooperation with appointing authorities and others. programs for the improvement of employees' effectiveness and productivity, including training, safety, health, counseling, and welfare. d. Maintain the classification and pay plans. e. Administer the Borough's recruitment and selection program. Ocmbcr19,19% 2-1 Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 137 of 174 AGENDA ITEM #13.C.2. Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 138 of 174 f. Insure uniformity in the application of discipline and processing of employee grievances. g. Prepare and adopt such forms, reports, and procedures as may be necessary to carry out the Borough's personnel program. It. Appoint and dismiss all Borough personnel except those appointed by the Assembly as staled in the applicable ordinance. L Provide a general orientation program which reviews significant policies and benefits of the Personnel Policies and Procedures Manual and issue a manual to each new employee 2023 Department fiends. Department heads shall have the responsibility and authority to: a. Enforce the personnel policies and administer the merit system in their department. b. Keep employees in their departments informed of current personnel policies and procedures. C. Participate in the grievance procedures as specified. d. Appoint employees to vacant positions within their respective departments in accordance with established personnel rules and procedures. e. Develop training programs for employees within their respective departments. f. Administer discipline within their respective departments according to established procedures and delegate such authority to supervisory personnel as deemed appropriate. g. Conduct orientation for each new employee and review a copy of the current position description, which outlines job duties, with each new employee. Such orientation shall include introductions to fellow workers, work standards, safety regulations, break periods, supplies, and other departmental operating procedures. h. Has appointing and dismissal authority over all employees under the department head's jurisdiction as delegated by the Borough Manager. 202.4 Sunen•iso" Personnel. Supervisory personnel shall have the responsibility and authority to: a. Implement personnel policies, rules, and regulations in the units under their supervision. b. Administer discipline to employees under their supervision and recommend dismissal, if warranted. C. Train new employees and participate in the development of other employees. d. Evaluate employee performance. C. Participate in the grievance procedures as specified. 202.5 All Emnlovees. Employees of the Borough shall be presented with a copy of this personnel policy on the hiring date and shall have the responsibility to: lkmiwr W.1998 2-2 Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 138 of 174 AGENDA ITEM #13.C.2. Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 139 of 174 a. Read and understand these rules and ask the immediate supervisor to explain these rules if questions arise. b. Understand the function of the department assigned and how that function relates to the total mission of the Borough and all of its departments. C. Discuss with the immediate supervisor any questions relating to the interpretation or application of these rules. d. Bring to the attention of the immediate supervisor any change in duties as outlined in the position description given to the employee at hiring. C. Submit in writing recommended changes to these rules first to the immediate supervisor, then the department head, and then the Borough Manager to be considered by the Personnel Board. 203 ORGANIZATION AND DUTIES OF THE PERSONNEL BOARD The Borough Assembly shall appoint a Personnel Board consisting of five (5) members. The term of each member shall be three (3) years. The terms of appointments to the Board shall be staggered so that two (2) members are appointed each year for two consecutive years and one (1) member is appointed the third year. The regular term of a member of the Board shall commence on January 1st of the year of appointment and shall expire on December 31 st of the year the tern expires. A member of the Personnel Board may not hold an elected office or be an employee in the Kodiak Island Borough government and must be a registered voter in the Kodiak Island Borough. In appointing members to the Personnel Board, the Borough Assembly will take into consideration the recommendations made by Borough employees, the Bomuph Manager, any resident of the Borough and their own recommendations. Appointments should be somewhat consistent with the overall ethnic composition of the population of the community. All vacant positions and anticipated vacancies on the Borough Personnel Board will be advertised, via local media, at least three weeks prior to the filling of the vacancy by the Assembly. A member of the Personnel Board may be removed from office by the Borough Assembly for incompetency, dereliction of duty, three consecutive uriexcused absences from official Personnel Board meetings, or other abuse after being given a copy of the charges and an opportunity to be heard publicly on such charges before the Assembly. The Personnel Board will receive all recommendations concerning additions, revisions, or deletions to/from the Borough Personnel Policies and Procedures Manual. In addition, they may formulate their own recommendations concerning the Borough Personnel Policy. These recommendations should have input from the Borough Manager prior to action. The Assembly will then consider these recommendations, and if approved as presented, or approved in amended form by ordinance, will become permanent additions, revisions, or deletions to/from the Borough Personnel Policy. In addition, the Personnel Board shall have the responsibility and authority to: A. Hold official public Personnel Board meetings at least, but not limited to once per quarter. The required meeting will be held at a time determined by the Board each quarter, giving Borough employees at least five (5) working days' notice prior to the meeting. B. Work sessions or special meetings may be called by either the chairman or two (2) members of the Personnel Board, giving Borough employees at least five (5) working days notice prior to the meeting. Feb 27. 2007 2.3 Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 139 of 174 AGENDA ITEM #13.C.2. Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 140 of 174 C. Establish a quorum of three (3) members for regular and special meetings with no recommendations to ggo before the Assembly without a majority of the Personnel Board voting af£rmatively. D. Furnish written minutes of these public meetings for the Borough riles and one copy to each department for posting. The minutes will be posted within five (5) working days of such meeting. The Assembly will furnish the Personnel Board with the secretarial and clerical staff necessary to carry out its stated functions. E. Elect a chairman, vice-chairman, and secretary; the secretary need not be a member of the Board. The Board shall determine the time and place of its regular meetings. F. Advise the Assembly on matters concerning personnel administration, in writing, after each official Personnel Board meeting G. Review job descriptions as prepared by the Borough administration and submitted by the Borough Manager for the Purpose of deter trueg placement in a pay range using the salary placement process as adopled by the Assembly. H. Perform other related duties as may be necessary to fulfil its responsibilities as outlined in the Personnel Policy or as may be assigned by the Assembly. It may also have the additional authority of promulgating its own rules and regulations, subject to Assembly approval. 204 ORGANIZATION AND DUTIES OF THE WORKING CONDITIONS ADVISORY COUNCIL 204.1 Organization orAdvisory Council Them is created a Working Conditions Advisory Council which shall have as its purpose the presentation to the Borough Assembly recommendations, advice and suggestions regarding terms and conditions of employment for employees who are not represented by a collective bargaining organization, including department heads. The Advisory Council shall consist of five persons elected by the covered employees and who may present advice, recommendations and discussions to the Borough Assembly at least quarterly or more frequently if requested by the Advisory Council or the Borough Assembly upon reasonable notice. 204.2 Authority orAdvisory Council The Advisory Council's recommendations, advice and suggestions to the Borough Assembly shall be considered in good faith by the Borough Assembly, but shall have anbinding effect on the Borough Assembly. All Advisory Council recommendations shall be presented at a regular Assembly meeting for action by the Assembly. The members of the Advisory Council selected by the covered employees shall serve for a period of at least one year from the date of election of the members of such Advisory Council by the covered employees. No more frequently than once a year, the Borough Assembly may for good cause request an affidavit or other reasonable evidence that the Advisory Council continues to represent the interests of the majority of the covered employees. October I9, 1998 24 Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 140 of 174 AGENDA ITEM #13.C.2. Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 141 of 174 2043 Election of Advisory Council The covered employees shall by secret ballot elect five representatives to sit on the Advisory Council. The municipal clerk shall provide secretarial or other administrative services to the covered employees for election of said Advisory Council members. An election shall occur no more frequently than once a year commencing with the first election to be held within two months of the passage of this article. The Advisory Council may prescribe rules and procedures to complete its duties on behalf of the covered employees, subject to approval of such rules and procedures by the majority of covered employees. Should a majority of all covered employees decline to participate in an election of an Advisory Council or should a majority of the covered employyees decline to be represented by an Advisory Council, no Advisory Council shall be considered as a spokesperson for the covered employees for a period of at least one year from the date such a determination by the covered employees is demonstrated. 204A Application of Other Provisions The provisions of the Borough Charter and Code, including the current Kodiak Island Borough Personnel Rules and Regulations, shall, if inconsistent with advice, recommendations or suggestions of the Advisory Council, be controlling; provided, however that the Advisory Council shall have the opportunity to comment upon and seek revision to the Personnel Rules. The provisions of the Public Employment Relations Act (AS 23.40) shall control if inconsistent with the provisions of this article. Onabcr 19,1"$ Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 141 of 174 AGENDA ITEM #13.C.2. Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 142 of 174 CHAPTER 4 HIRING AND ADVANCEMENT Section 401 DESIGNATION OF EMPLOYEES Reaultr Emnlovee: A regular employee is an employee who has successfully completed his/her probationary penod in a position that is part of the regular complement needed for performing Borough services as determined by the Borough Assembly. Regular Full -Time Employee: A regular full-time employee is one who is employed to work a regular schedule of established weekly boors. The minimum established weekly hours shall be at least thirty (30) hours a week. Regular Part -Time Employee: A regular part-time employee is one who is employed to work a regular schedule with established weekly hours totaling less than thirty (30) hours a week. Temporary Employee: A temporary employee is one who is employed to augment the workforce whenever the workload temporarily requires additional help, or in the event of an emergency or unanticipated situation for a period not to exceed six (6) months. Temporary employees shall not accrue fringe benefits under this agreement. If a temporary employee is extendedbeyond six (6) months, he/she shall accrue sick leave, vacation and seniority from the date of hire the same as a regular employee. 402 JOB VACANCIES Notices of position vacancies shall be publicized first to all Borough employees for five (5) working days on the employee bulletin boards. Notices of the vacancy will also be copied to each department If a qualified candidate is not selected from the in-house applicants at the end of the five (5) days, the position will then be advertised outside for at least ten (10) working days. 403 TEMPORARY POSITIONS Temporary positions (positions lasting up to 6 months) may be advertised both in- house and outside according to the above timelines, however, if immediate assistance is needed, temporary positions can be filled immediately. If short -tern, temporary labor is needed for work not covered by a job description (such as manual labor for a borough project), the wage rate will be based on the skill -level needed to perform the particular task and will be determined by the Manager. 404 INTERNS The Kodiak Island Borough is a vehicle for attracting college and high school students into local government occupations. As such, it allows opportunity for training and beginning professional and technical positions while still attending school. In order to qualify, the intent must be a high school or college student who has the necessary academic training in the forth of class work and research papers and/or who also possesses the initiative to demonstrate his or her potential in the hby 15.2014 4-1 Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 142 of 174 AGENDA ITEM #13.C.2. Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 143 of 174 field of local government. Intems will be considered temporary employees under this manual and will be subject to the same policies and time limits as temporary employees. Wage rates will be based on the job being performed and the skill -level needed to perform the particular tasks. 405 JOB POSTING Any Kodiak Island Borough position which has been vacated or any position that has been created shall be posted within the Borough. The posting shall state the details and qualifications applicable to the position. Posting will be on Borough bulletin boards for a minimum of five (5) working days. Any regular employee may, within five working days from the date of job posting, present in writing to the personnel department hts(her application. Such application will include all data required by the posting. 406 JOB ANNOUNCEMENTS AND PUBLICITY In order to attract candidates for vacancies, the Borough Manager will issue job announcements which will be posted on the Borough bulletin boards and through the media including, but not limited to, the local newspaper. Job announcements shall be clear and readable. They shall include job title, salary range, job qualification requirements, and examination information (including the time, place and manner of completing applications, and other pertinent information). 407 QUALIFICATIONS FOR APPOINTMENT Employees shall meet the requirements for the respective positions as spelled out in the job descriptions. The final determination of whether or not the applicant meets the requirements of a respective position shall be made b)- the Manager or his designee. If two candidates are equally qualified for a position in the judgement of the supervisor, seniority will prevail. Preference will be given first to Kodiak. Island Borough residents, then to Alaska residents and then to outside applicants. No preference shall be given in the employment of personnel to persons who are related loan employee of the Borough. The hiring of any relatives of Assembly members and the Borough Mayor is.prohibited. 408 SELECTION PROCESS _ The applicable supervisor assisted by the personnel assistant will evaluate all written applications on a numerical basis on a form (drawn from the position description) provided by the personnel office. Based on this evaluation, two (2) or more candidates will be selected for interviews. Interviews will be conducted by the supervisor with the personnel assistant in attendance unless the interviews are not held in Kodiak If two or more final candidates are located off -island, the normal policy will be that the supervisor will travel to a location where all interviews can be conducted as effectively as possible. The oral interview will be conducted with a numerical evaluation on a second form (drawn from the position description) and provided by the personnel office. In addition, a written examination or demonstration may be required if appropriate. Upon completion of all interviews, the supervisor will make a final selection. Nhy I3, 2014 4-2 Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 143 of 174 AGENDA ITEM #13.C.2. Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 144 of 174 409 ENTRANCE, WAGE RATE The start pay rate for the applicable job classification will be the minimum rate of pay for new employees. The department head, subject to managerial approval, may place a new employee above the start rule, when such placement is a result of the new employee's directly applicable work experience and credentials. Assembly approval is required for any starting placement above Step C. 410 SHIFT DIFFERENTIAL An employee who is assigned to a swing shift (defined as any eight (8) consecutive boors (excluding lunch) beginning between 4:00 p.m. to midnight) shall receive four (4) percent premium pay in addition to his/her regular salary for the period served on swing shift for any day worked as a swing shift. An employee who is assigned to a graveyard shift (defined as the hours from midnight until 8:00 am.) shall receive six (6) percent premium pay in addition to his/her regular salary for the period served on graveyard shift for any day worked as a graveyard shin If an employee is assigned to work a swing shift or graveyard shift on a regular basis, then sick leave. holiday pay, and annual leave will be paid at the relevant differential percentage. If an employee sporadically works a swing shift as well as normal shifts, then sick leave and annual leave will be paid at the employee's regular salary. An employee shall not be required to begin any shift change without a minimum of an eight (8) hour break between the end of their regular shift and the beginning of their new shift. The employee shall be notified of this shift change at least twenty- four (24) hours prior to the beginning of said shift or be paid the applicable overtime rate for all hours worked on the first day of the new shift 411 STEP INCREASES All new regular employees after serving a six-month probationary period of overall satisfactory performance, as indicated on the Kodiak Island Borough performance Evaluation Report form, shall receive a step increase (see sample forms in Appendix B - Forms Section). Each employee is eligible, if overall performance is satisfactory, for an annual step increase on each anniversary date when 1560 hours or more of work have been accumulated. Step increases occur in the manner above in accordance with the respective wage schedule for each position as set forth in Appendix A. In the event the department head determines by the evaluation that an employee has not satisfactorily performed the job, the department head may suspend the employee's step increase for a period of time during which certain specific improvements most be made. Notice of such step increase deferral and the reasons for it shall be given to the employee in writing with a copy to the Borough Manager. When the department head has determined that the employee has achieved satisfactory improvement, the suspended step increase may be approved at any time during the extended period. The suspended step increase will not be retroactive to the employee's anniversary date. When an employee has received a deferred step increase, he/she will be eligible for future annual increases one calendar year from b y 15, 2014 4J Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 144 of 174 AGENDA ITEM #13.C.2. Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 145 of 174 the date of his/her last step increase, provided the employee has completed 1560 compensable hours of service. 411.1 Special Merit Increases A Special Merit Increase (equivalent to one step) shall be granted to an employee for outstanding performance, when justified in writing by the department head and subject to the approval of the Borough Manager. This increase is in addition to normal step increases and does not effect the anniversary date. Department heads may recommend employees for special merit increases in recognition of'. A. Outstanding service B. Special acts of accomplishment C. Significant achievements in additional and job-related education or specialized training (outside normal working hours and other than required by the Borough) which enabled the individual to do his/her work more effectively and from which the Borough tends to benefit. 411.2 Longevity Pay A regular full-time employee shall receive an additional monetary benefit based on the length of employment with the Borough. Any break in employment longer than thirty (30) calendar days will advance the eligibility date by the number of days in excess of 30. Time served as a temporary employee shall not be included. The following amounts shall be granted employees employed on or before July 7, 1983 in addition to their current pay rete excluding overtime: A. Seven (7) years of total service - 5 percent of dollar value of employee's current pay rate. B. Ten (10) years of total service, an additional 5 percent of dollar value of employee's current pay rate. C. Fifteen (15) years of total service, an additional 5 percent of dollar value of employee's current pay rale. The following amounts shall be granted employees employed after July 7, 1983 in addition to their current pay rate excluding overtime: A. Ten (10) years of total service, an additional 5 percent of dollar value of employee's current pay rete. B. Fifteen (15) years of total service, an additional 5 percent of dollar value of employce's current pay rate. The following amounts shall be granted employees employed after October 1, 1994: Fifteen (15) years of total service, 5 percent of dollar value of employee's current pay rate. xlay 15.2014 44 Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 145 of 174 AGENDA ITEM #13.C.2. Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 146 of 174 412 TEMPORARY ASSIGNMENTS At the discretion of the Manager, an employee may be assigned to some of the duties created by an employee who is temporarily absent from their position. If this re -assignment is made for more than fourteen (14) calendar days, the employee shall be compensated at the higher rate of pay. If the employee's pay rate is higher than or the same as Step A of the position to be filled temporarily, the employee shall be paid at the next higher step above his/her current rate of pay. 413 EMPLOYEE TRANSFERS Any regular Borough employee shall have the right to request and may be considered for a voluntary transfer for a specific job. Any transfer request shall be made in writing and delivered to the Personnel Office. Regular employees may be allowed to transfer or request a change of assignment prior to filling a vacancy with a new hire. When an employee is transferred from one position to another with a common pay range, the rate of pay shall remain the same. When an employee transfers from one position to another having a lower Pay range, the rate of pay shall remain the same unless it exceeds the maximum step in the new range. If the current rate of pay exceeds the maximum step in the new range, the rate of pay will be the maximum step in the new range. If the employee's current rale of pay falls within the range of the lower pay range, the pay shall remain the same and will be placed on the proper step of the new lower pay range. The employee's anniversary date shall change to the effective date of the transfer. Any employee who transfers shall be given a reasonable period, not to exceed ninety (90) calendar days, to become acquainted with the job and to demonstrate ability to fill the job satisfactorily. The supervisor shall prepare a written performance evaluation on day eighty (80) of the evaluation period and will review this evaluation with the employee before day ninety (90). If during the evaluation period the employee demonstrates unsatisfactory ability for the job, the employee shall be returned to the employee's former job without loss of seniority and with no recourse to the grievancelarbitration procedure. The employee may opt to return to the former position within the ninety (90) calendar days. In this event, the rate of pay and anniversary date shall return to be the same as before the transfer. 414 PROBATIONARY PERIOD All new regular employees shall serve a six (6) month probationary period. Any employyee terminated under this provision shall have no recourse to the grievance procedure. All benefits and seniority credits shall accrue during the probationary period. Time served as a temporary employee shall count towards the probationary period if the employee is subsequently hired into the same position as a regular employee, provided there has been no break in service greater than 60 days. Mry 15.2014 4 S Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 146 of 174 AGENDA ITEM #13.C.2. Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 147 of 174 415 EVALUATION The Borough and employees endorse written evaluation of all employees by supervisors for the purpose of evaluating the employees' strengths and weaknesses in their job performance. The written evaluation shall include a rating and comment on each of the position duties described in the job description and the completion of the Kodiak Island Borough Performance Evaluation Report (see sample forms in Appendix B - Porms Section). The overall rating on the form shall be determined by the rater as the best judgment of the overall performance of the individual. This rating is not a numerical average of the individual factors. Each employee shall be evaluated at least once per year a minimum of thirty (30) days prior to their anniversary date. In the event an employee receives an unsatisfactory rating in any category of their evaluation, a personal conference will be held with the employee by the appropriate supervisor, in which his/her problems and suggestions for eliminating these problems are discussed. A written plan of improvement shall be implemented addressing the specific areas that resulted in the unsatisfactory evaluation giving specific instructions for improvement and date the can oyce will next be evaluated for improvement. Detailed written records of all such conferences will he maintained. The supervisor shall re-evaluate the employee in writing when the improvements have been made but in no event later than sixty (60) calendar days following the unsatisfactory rating. A supervisor who has given his/her notice of termination of employment shall be required to provide current evaluations, prior to termination, on all employees not evaluated within the last thirty (30) days. 416 PROMOTION All other things being equal, it shall be the policy of the Kodiak Island Borough to promote from within the ranks of the Borough employees. If two applicants are equallyqualified, the Borough will select the most senior. When an employee is promoted from one position to another having a higher pay range, the employee shall receive an increase of one pay step, or the minimum rate of the higher pay range, whichever is greater. If the employee's current rate of pa falls within the range of the higher pay range, the pay shall be adjusted to the next higher pay step in the new position's range in order to be equal to a one step increase above the current pay rate. The employce's anniversary date shall change to the effective date of promotion. The employee shall be eligible for a one step pay increase after completing six months of overall satisfactory performance. Any employee who is promoted shall be given a reasonable period, not to exceed ninety (90) calendar days, to become acquainted with the job and to demonstrate ability to fill the job satisfactorily. The supervisor shall prepare a written performance evaluation on day eighty (80) of the evaluation period and will review this evaluation with the employee before day ninety (90) (see sample Forms in Appendix B - Forms Section). If during the evaluation period the employee demonstrates unsatisfactory ability for the job, the employee shall be returned to the employee's former job without loss of seniority and with no recourse to the grievance/arbitration procedure. The employee may opt to return to the former position within the ninety (90) calendar days. In this event, the rate of pay and anniversary date shall retum to be the same as before the promotion. xhy 15.2014 4fi Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 147 of 174 AGENDA ITEM #13.C.2. Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 148 of 174 417 DEMOTION An employee may be demoted for any of the following reasons: A. Inability to perform duties adequately. B. Layoff because of lack of work or funds. When employees are laid off, they may apply for any available position for which they are qualified. C. Personal reasons. An employee may apply for a position with less responsibility and less pay at any time if they choose to do so. When an employee is demoted from one position to another having a lower pay range, the rate of pay shall remain the same unless it exceeds the maximum step in the new range. If the current rate of pay exceeds the maximum step in the new range, the rate of pay will be the maximum step in the new range. If the employee's current rate of pa falls within the range of the lower pay range, the pay shall remain the same and will be placed on the proper step of the new lower pay range. The employee's anniversary date shall change to the effective date of the demotion. A demoted employee shall receive a written performance evaluation after six (6) months of service in the new position. No step increase will be available until the first anniversary evaluation is completed for the new position. 418 OFF DUTUCALL OUT PAY When an off duty employee is required to report for duty, the employee shall receive overtime pay for all time worked portal to portal during such call out. Such employees shall receive a minimum of one (1) hours pay or will be paid for actual time worked, whichever is greater. \S. s 1.114 , Ordinance No. FY2016-21 An Ordinance of the Assembly of the ... Page 148 of 174 AGENDA ITEM #13.C.3. KODIAK ISLAND BOROUGH AGENDA STATEMENT G` JUNE 2. 2016 ASSEMBLY REGULAR MEETING TITLE: Ordinance No. FY2016-22 Amending KIB Code Title 2 Administration and Personnel Chapter 2.20 Borough Mayor Section 2.20.070 Miscellaneous and Chapter 2.30 Rules of the Assembly Section 2.30.100 Miscellaneous to Decrease the Mayor and Assembly Members Compensation. ORIGINATOR: Angela MacKenzie FISCAL IMPACT: Account Number: FUNDS AVAILABLE: Amount Budgeted: SUMMARY STATEMENT: During the budget process the assembly proposed a reduction of $75 from the mayor's $500 per month compensation and $50 from the assembly's $300 per month compensation. AS29.20.620 Compensation for Elected Officials states "The salary of the mayor may not he reduced during the term of office of the mayor, unless during the term a manager plan is adopted." The following are the Mayor and Assembly members compensation Mayor (last changed in 2007, decrease from $500 to $425 per month effective November 2016) Assembly (last changed in 2007, decrease from $300 per month to $250 per month effective July 2016) RECOMMENDED MOTION: Move to adopt Ordinance No. FY2016-22 in first reading to advance to public hearing at the next regular meeting of the Assembly. Kodiak Island Borough Ordinance No. FY2016-22 Amending KIB Code Title 2 Administra... Page 149 of 174 AGENDA ITEM #13.C.3. Ordinance No. FY2016-22 Amending KIB Code Title 2 Administra... Page 150 of 174 Introduced by: Manager Powers I Requested by: BoroughAssembly 2 Drafted by: Borough Clerk 3 Introduced: 06/02/2016 4 Public Hearing: 5 Adopted: 6 7 KODIAK ISLAND BOROUGH 8 ORDINANCE NO. FY2016-22 9 10 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND I I BOROUGH AMENDING KIB CODE TITLE 2 ADMINISTRATION AND 12 PERSONNEL CHAPTER 2.20 BOROUGH MAYOR SECTION 2.20.070 13 MISCELLANEOUS AND CHAPTER 2.30 RULES OF THE ASSEMBLY 14 SECTION 2.30.100 MISCELLANEOUS TO DECREASE THE MAYOR 15 AND ASSEMBLY MEMBERS COMPENSATION 16 17 WHEREAS, the borough code currently provides that the mayor, assembly members, 18 commissioners, and other regulatory and quasi-judicial boards receive compensation; and 19 20 WHEREAS, the compensation for the mayor and assembly have not changed since the 21 enactment of Ordinance No. FY2008-04; and 22 23 WHEREAS, the current compensation for the mayor is $500 per month the assembly 24 members receive $300 per month; and 25 26 WHEREAS, during the budget process, the assembly proposed a reduction of $75 from 27 the mayor's $500 per month compensation and $50 from the assembly's $300 per month 28 compensation; and 29 30 WHEREAS, Alaska Statutes 29.20.620 Compensation for Elected Officials stales "The 31 salary of the mayor may not be reduced during the term of office of the mayor, unless 32 during the term a manager plan is adopted." 33 34 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 35 BOROUGH that: 36 37 Section 1: This ordinance is of a general and permanent nature and shall become a 38 part of the Kodiak Island Borough Code of Ordinances. 39 40 Section 2: KIB Code Title 2 Administration and Personnel Chapter 2.20 Borough 41 Mayor Section 2.20.070 Miscellaneous is hereby amended as follows and 42 in compliance with AS 29.20.620 this change will become effective 43 November 2016. 44 45 2.20.070 Miscellaneous. 46 A. Compensation and expenses. Kodiak Island Borough, Alaska Ordinance No. FY2016-22 Page 1 of 2 Ordinance No. FY2016-22 Amending KIB Code Title 2 Administra... Page 150 of 174 AGENDA ITEM #13.C.3. Ordinance No. FY2016-22 Amending KIB Code Title 2 Administra... Page 151 of 174 47 1. The mayor's compensation shall be $500-00 $425.00 per month. The mayor 48 may be included in the borough health and life insurance plan. 49 2. Expenses of the mayor, other than transportation and per diem for approved 50 travel, incurred because of borough activities may be reimbursed by the borough only after 51 approval by the assembly. 52 53 Section 3: KIB Code Title 2 Administration and Personnel Chapter 2.30 Rules of the 54 Assembly Section 2.30.100 Miscellaneous is hereby amended as follows 55 and will become effective July 2016. 56 57 2.30.100 Miscellaneous. 58 E. Compensation and Expenses. 59 1. Assembly members shall receive $300-00 25 50.00 per month. Assembly 60 members may be included in the borough health and life insurance plan. 61 2. Expenses of assembly members, other than transportation and per diem for 62 approved travel, incurred because of borough activities may be reimbursed by the borough 63 only after approval by the assembly. 64 65 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 66 THIS DAY OF 2016 67 68 69 KODIAK ISLAND BOROUGH 70 71 72 73 Jerrol Friend, Borough Mayor 74 75 ATTEST: 76 77 78 79 Nova M. Javier, MMC, Borough Clerk 80 81 Kodiak Island Borough, Alaska Ordinance No. FY2016-22 Page 2 of 2 Ordinance No. FY2016-22 Amending KIB Code Title 2 Administra... Page 151 of 174 AGENDA ITEM #13.D.1. KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 2. 2016 ,. ASSEMBLY REGULAR MEETING ,4f , TITLE: Confirmation of the Assembly Appointment to the Mission Lake "Tidegate" Service Area Board (Mr. Robert Hoedel). ORIGINATOR: Laurie Pardoe FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: There is currently one vacancy on the Mission Lake "Tidegate" Service Area Board for terms to expire in December 2016. An application was received from the following: -Robert Hoedel application received April 4, 2016 4.130.010 Creation and powers. The Mission Lake tidegate service area is established pursuant to Ordinance No. 2002-02 and encompasses the area as indicated on the map attached to that ordinance. Construction, operation, and maintenance of the Mission Lake tidegate shall be provided in the Mission Lake tidegate service area. 4.130.020 Board. The Mission Lake tidegate service area board shall consist of three members appointed by the assembly. RECOMMENDED MOTION: Move to confirm the Assembly Appointment of Mr. Robert Hoedel for a seat to expire 2016. Kodiak Island Borough Confirmation of the Assembly Appointment to the Mission Lake... Page 152 of 174 AGENDA ITEM #13.D.1. Confirmation of the Assembly Appointment to the Mission Lake... Page 153 of 174 Ws en `a -%S L N tiJ Y T IK E, 8 [v M 4\� O �y./ C3U m= n Q ` u c u r •a �/ m �_ T W W Y a E ❑ FF �' E u o `Y Y 1 E ° m O O a s t r d a Z x W 3 E @; S v ❑ 1 r m2 M w QO .. C V d L•- c m 'a.Y �� a a] m T m^ 'gam o C Cv. 'o - a� 00 WZ n d v Y p� S$ { Z U1 C CY m �) n E m m m m o ❑ a o} n fZj o j t at z u c m m E 'v 5 V ¢ C 0 a Y 9 t m u ��TTT"' 9 E Y rn c ° c m In N� m o E e m `m p1 _!� c a •Y 9 n p u mmm Z p v m m 1Q E E Y Q m u l 'a V i q E Q m m Y c v v i. ti O c v` N$ a€ Q. U 0 a Q Vm°O -t c n m a Q m n E ui v m¢ = c >.= N`mm m O 6 3 0 Z a W W O L IL) Q m N¢ a 3 Q a p 0 0'E o o o N �m m CE m =3d y om€o = E uj m' a mm Y au z 0 WZ jE m O O m m U = E 0 m m O LL c O m m O N Z' m3mm NN mmNd a ` Em N° > m 0}2Eo> 2 g m om 0a U m mo 111 Lam mcna c "tr III m ° L=m SF2Q- Um m a)o E om0mQ rmo� E m o o iE E o mcE" m a o O¢ n` m m m 5 0 a m m M n mcm ° cm � m 0 0 m cg m 0 :� a € E m m �m m m ca 0) m E f m >0`r 0 ¢ca .0 a 3o 0 M v°vcUvZnm o Confirmation of the Assembly Appointment to the Mission Lake... Page 153 of 174 AGENDA ITEM #13.D.1. Confirmation of the Assembly Appointment to the Mission Lake... Page 154 of 174 KODIAK ISLAND BOROUGH LMISSION LAKE "TIDE GATE" SERVICE AREA BOARD NAME TERM HOME WORK CELL EMAIL PHONE PHONE PHONE Craig Johnson 2017 486-4826 486-5000 907-654-7712 craiD.iohnson0edwardiones.com PO Boz 207 Kodiak, AK 99615 Alan Wolf 2018 486-0486 486-9582 942-0247 alan.wolf(a)Drovidence.orD PO Boz 791 Kodiak, AK 99615 Vacant 2016 This board is governed by the Kodiak Island Borough Code 4.130 TUCKER A 93`13 blucker0koiakak.0AND 7DIRECTOR,BOB FACILITIES DEPARTMENTOAD 615 ReNsion Dale: 5/16/2016 Revised by: AM Confirmation of the Assembly Appointment to the Mission Lake... Page 154 of 174 AGENDA ITEM #13.D.2. TITLE: Appointment to the Kodiak Island Borough Assembly. ORIGINATOR: Angela MacKenzie FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: The vacated seat was advertised and the Clerk's Office accepted applications from May 6 thru May 20. The Clerk's Office received applications from the following: • Monique Lewis received 5/11/2016 • Scott Smiley received 5/11/2016 • Jeff Stewart received 5/19/2016 The code dictates that in selecting a person from among the candidates, the Assembly shall follow the process in KIBC 2.30.040 as follows. 1. Nominations may be made by any member of the assembly. 2. At the close of nominations, a ballot shall be taken. The clerk shall distribute, collect, and with the assistance of one other person, tally the ballots. The clerk shall announce the results. 3. A majority vote of the assembly shall be required for election. 4. If no majority is cast for any candidate, the candidate with the fewest ballots shall be dropped from the list of candidates until there are two remaining and balloting shall continue until one candidate is elected. The appointed applicant will serve until Sunday after the certification date of the October 6 election. RECOMMENDED MOTION: Move to nominate applicant to the Kodiak Island Borough Assembly. Kodiak Island Borough Appointment to the Kodiak Island Borough Assembly. Page 155 of 174 KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 2, 2016 ASSEMBLY REGULAR MEETING TITLE: Appointment to the Kodiak Island Borough Assembly. ORIGINATOR: Angela MacKenzie FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: The vacated seat was advertised and the Clerk's Office accepted applications from May 6 thru May 20. The Clerk's Office received applications from the following: • Monique Lewis received 5/11/2016 • Scott Smiley received 5/11/2016 • Jeff Stewart received 5/19/2016 The code dictates that in selecting a person from among the candidates, the Assembly shall follow the process in KIBC 2.30.040 as follows. 1. Nominations may be made by any member of the assembly. 2. At the close of nominations, a ballot shall be taken. The clerk shall distribute, collect, and with the assistance of one other person, tally the ballots. The clerk shall announce the results. 3. A majority vote of the assembly shall be required for election. 4. If no majority is cast for any candidate, the candidate with the fewest ballots shall be dropped from the list of candidates until there are two remaining and balloting shall continue until one candidate is elected. The appointed applicant will serve until Sunday after the certification date of the October 6 election. RECOMMENDED MOTION: Move to nominate applicant to the Kodiak Island Borough Assembly. Kodiak Island Borough Appointment to the Kodiak Island Borough Assembly. Page 155 of 174 AGENDA ITEM #13.D.2. Appointment to the Kodiak Island Borough Assembly. Page 156 of 174 RECEIVED GENERAL INFORMATION (Please Print) i,+ar i I gals i, Monique Lewis resitlent of the Kodiak Island Bo am a qualified voter nd a Borough for at least one year at the time of fi KOD1A1`'"`^s't^ My current residence address is: 36158 Chiniak Hwy I have been a resident of the Kodiak Island Borough since 1 11512 0 14 My full mailing address is: Dn SOX 5616 Chi 7.-L n n"-••, 99615 ..K ............................................................. CERTIFICATION I, the undersigned, certify that the Information In this form is [me and complete, and that specific residency and citizenship requirements of this I office. meet the Appllwnt's ngtu� Please provide one or all of the following: (For offce use only) °C7-486-.^, Home phone Voter #: Work phone 907-654--00 Year or 1 Emaliyueruwfe��w�igfu�um�iei..�:,ai� Subscribed and sworn before me this _J,p_ day of May. tole. `0 O 1-14 0......:9N�°� —�'C�k�S c�'r • �`nz Notary for the Stale or Azska My commission expires: d'T�• J Page 3 of q Rev. Appointment to the Kodiak Island Borough Assembly. Page 156 of 174 AGENDA ITEM #13.D.2. Appointment to the Kodiak Island Borough Assembly. Page 157 of 174 ASSEMBLY APPLICATION This application will be made available to the public. Please make a notation right next to the Information that you do not want released to the public and we will redact it. A letter of Interest may be attached, but is not required. Name: Monique Lewis Residence Address: 36158 Chiniak Hwy, Chiniak AK 99515 Mailing Address: PO Box 5616, Chiniak AK, 99615 Home Phone: 907486-0838 Walk: Phone: 907486-0838 Cell Phone: 907-654-5580 Occupation: Consultant; Small Business Owner Are you a property owner in Kodiak? Yes Education: BA; Emergency Management; Environmental Hazard Response 18 Credits toward MBA Service Organization(s) Membership: Bayside VFD; Chiniak Library BOD; Executive Assistant Abba Father Christian Fellowship Business and Professional Positions: Current: Emergency Response Consultant and Property Manager Past: Project/Program Manager, Emergency Response Manager Special Interests: Public Safety, Disaster Preparedness Other. Statement: I've been actively seeking opportunities to be involved in achieving the goals set forth in the strategic plan and thank the Mayor and Members of the Assembly for considering my application far the vacant assembly seat. Living In a semi-remole area on the island I bring the perspective of an under -represented section of our community. As a citizen. I attend most of the Assembly work sessions and regular meetings and as such have a working knowledge of the rules of order and the various issues that the Assembly is currently faced with on behalf of the community. 1 also allend the LEPC meetings and have submilled my prerequisite certifications to be able to attend upcoming ICS advanced leadership training. There Is a strong need in our community for more bench strength In the area of Incident management and I feel that should start with community leaders. I'm a strong believer in the ' padiamentary process and appreciate that the current members of the assembly value a good debate. I appreciate the fact that if selected to be on the Assembly that I'll be serving with people who lake the time to develop coherent arguments around Issues so that I'll have varied information and viewpoints on which to make Informed decisions. Conversely I appreciate that the members or this assembly are willing to listen to varying viewpoints and change their Initial position if compelling reasons are presented 10 do so. I feel ]hat the publics' increased interest and involvement challenges the Assembly to be the absolute best at fulfilling their duties and I welcome that challenge if selected. Additionally I have some ideas about further increasing the level of participation from the public. While my political views tend [award the conservative (low taxes, small government, traditional social values) I believe common sense needs to be applied to all decisions and every decision should be made based on the unique facts of each particular case as opposed to party line criteria. Page 4 of 4 Rev. May 2016 Appointment to the Kodiak Island Borough Assembly. Page 157 of 174 AGENDA ITEM #13.D.2. Appointment to the Kodiak Island Borough Assembly. Page 158 of 174 Online Voter Registration Summary Confirmation Personal Information Reference Number. 17377 Registration Submitted On: 04/12/2016 Name: ROBERTSON-LEWIS Residence Address: 36158 CHINIAK HWY MONIQUE KODIAK Date Of Binh: 07/25/1977 Mailing Address: PO BOX 5616 CHINIAK AK 99615 - AK DL #/Stale ID H: 7585845 Election Worker. YES Party: ALASKA E-mail Address: MONIQUEQLEWISMANAGEME REPUBLICAN TAK.COM PARTY Gender: FEMALE Daytime Phone Number: 907486-0838 SSN: XXX -XX -0913 Evening Phone Number. 907486-0838 Appointment to the Kodiak Island Borough Assembly. Page 158 of 174 AGENDA ITEM #13.D.2. Appointment to the Kodiak Island Borough Assembly. Page 159 of 174 Received: 05/11/2016 GENERAL INFORMATION (Please Print) �+ I, geOTrd MrLF� , am a qualified voter and declare myself to be a resident of the Kodiak Island Borough for at least one year atlthe of filing.. /time My current residence address is: 3001 /�Clt/ q5 it (A J�Of - KO[LIR.K . Af\ fY I have been a resident of the Kodiak Island Borough since' ��// My full mailing address is: &X 15�a /cOt�K Aft � ............................................................. CERTIFICATION I, the undersigned, certify that the information in this form is true and complete, and that 1 meet the specific r gid�zens i r uirements of this office. Please provide one or all of the following: Applicant's Signature (For office use only) Home phone 10e&-�Voter #: _ 9n% Work phone V -OC�r7a Year of Bi _ Email 207T$Af(CP 41 k and sworn before me this Mhed ay of Ma 2016. - ? VA JA Notary for the St of Alaska 9 My commission expires: pU P L10 Page 3 of 4 Rev. May 7016 Appointment to the Kodiak Island Borough Assembly. Page 159 of 174 AGENDA ITEM #13.D.2. Appointment to the Kodiak Island Borough Assembly. Page 160 of 174 ASSEMBLY APPLICATION This application will be made available to the public. Please make a notation right next to the information that you do not want released to the public and we will redact it A letter of Interestmay be attached, but is not required. Name: UCOTT c7/li/ ls� ,,,, nn �LL Residence Address: 3o0i /18cztr�r/stibt_. `J&A 0 GVH R. Mailing Address, �,, 12 % go 49 Gum AV %/`]— Home Phone: *M—!� Work Phone: Cell Phon 07rz aIFL/. Occupation:_/P{yPOi �6/GILGiS%>i/ �r,'ft5dr .� Are you a property owner in Kodiak? E i Education: J/q Ifn t4till l aua e — �, l M4/\1 ; - Z /o �1� 1%G 7r�wN a��.s'r�rlml—�D/ee,� Serviye O,rganizalion(s) Membership: L'ODI: Qme4L k7t"*MRO1(4?]%2Iwf/�pG15DY�Gf/![!i?tl / Business and Professional Positions: �P ry 11 Special Interests: //'Aam)LIV Other:G�iW'�✓//tt't Statement: ?100a (A&W 0 filr?Slw�'z Gf/1irt�J iGldlo *1 l 4 f Y 14 Il2�C om r aal� r r2 h *0-mi9, liP�CBvo IZ 9 ,lfy Ot hloqAk OriGSatiY 7V 13rd eok(l,t l 10ld a" 0 mid fd d!� iu�cu�r cifi d//OuH �Wle�-ri r2�tf�Gfit,�711��r4 Page 4 of 4 Rev. May 2016 Appointment to the Kodiak Island Borough Assembly. Page 160 of 174 AGENDA ITEM #13.D.2. Appointment to the Kodiak Island Borough Assembly. Page 161 of 174 Received: 05/19/2076 INFORMATION (Please Print) GENERAL FSC - 1. y �`—STC-wqfZ% am a qualified voter end declare MYSW to be e resident of Me Kodiak istarid Borough for Mast ore yeast Me tl�me off Rmg. (gyp/ ��D �'�EN/.(zSVL A I <"'lJ: I_ My current residence addressM:� / 1/p�� I have (seen a resident ofttn Kadiak idend Bomlph/1skx:e MYfWl megiig'R)dress ia:� �_ ot� /1o1�fAk IIIc / /'P�.] ............................................................. CERTIFlCATION - I, the urdersigned, certify that the nformaliorr in this term is true and complete, and that l meal the specfc ,wdderx� and dup requknnerRs or this olfite. Please provide one or all of the fogowIM: Appl sgnature (ForolRwuse.1y) Horn ora �+'Z Z V.1w N. Work phwreYear of Farm: Ernail IVI5 lS C YI •Ct�y4{ subssCp1ed and swam before me this 't91 of M.Y. M16. o"GEIA Mac„c. lm= Nalwy f- 6 State of Alaska is It MY comMssbn axpirec:u .. tAgw a+� Page 3 of 4 Rev. May 3016 Appointment to the Kodiak Island Borough Assembly. Page 161 of 174 AGENDA ITEM #13.D.2. Appointment to the Kodiak Island Borough Assembly. Page 162 of 174 ASSEMBLY APPLICATION TYPE THAT IS IN BOTH ITALICS AND PARENTHESES (BELOW) SHOULD BE REDACTED. NAME Jeff Stewart RESIDENCE ADDRESS: Island Lake Area MAILING ADDRESS: 5J HOME PHONE OCCUPATION: Engineer ARE YOU A PROPERTY OWNER IN KODIAK? Yes EDUCATION: University of California at Berkeley—Bachelor of Science degree in Engineering: Master of Science Degree (Navy Postgraduate Program -Aeronautics); Navy Slight school; Navy Special weapons school; Hawk (interceptor) missile school; Airframe S Powerplant (ASP) school; Class A Commercial Driver's License (CDL) school. SERVICE ORGANIZATIONS MEMBERSHIP: KIBSD Board of Education; Ports & Harbors Advisory Board (PHAB); Solid Waste Advisory Board (SWAB); Kodiak Island Food Bank (volunteer worker). BUSINESS AND PROFESSIONAL POSITIONS: Professional: Officer —USMC; (aircraft jet engine) Development/Test Engineer, (Boeings) New Product Development Group section head; (water companies) District Engineer, (seawater minerals extraction and processing) Plant Engineer, Civil Engineer (Department of the Any, Defense Logistics Agency, U. S. Coast Guard). Technical: Farm worker, Warehouseman; Office accountant IBM technician; Airplane mechanic, Commercial truck driver (over-the-mad/13 western states & (local) Seattle waterfront). SPECIAL INTERESTS: 1. Develop and cowordinale community program to divert dated commercial foodstuffs to loodbank, food pantry, or soup kitchen rather than being disposed of in local landfill. 2. Starting with opportunities provided by recent Twin Creeks fire, promote development of timber and secondary forest products industrial base for Kodiak, thus promoting local job opportunities and increased tax revenues. 3. Leverage ('encourage?) KIBSD Board of Education to pay more attention to supporting vocational — technical programs that (1) leach basic home repair skills, as well as (2), developing innovative programs that provide enhanced job opportunities for graduating senlor students. .«.»....«.«»««».»».......«». End of Do nent...........««............«........». Appointment to the Kodiak Island Borough Assembly. Page 162 of 174 AGENDA ITEM #13.D.2. Appointment to the Kodiak Island Borough Assembly. Page 163 of 174 2.25.060 Declaring and filling vacancies. A. The assembly shall declare an assembly member's seat vacant when the assembly member. 1. Fails to qualify or take office within 30 days after election or appointment; 2. Is physically absent from the municipality for 90 consecutive days unless excused by the governing body; 3. Resigns and the resignation is accepted; 4. Is physically or mentally unable to perform the duties of office as determined by a two-thirds vole of the governing body; 5. Is convicted of a felony or of an offense involving a violation of the oath of office; 6. Is convicted of a felony or misdemeanor described in AS 15_56 and two-thirds of the members of the governing body concur in expelling the person elected; 7. Is convicted of a violation of AS 15_13; 8. No longer physically resides in the municipality and the governing body by a two-thirds vole declares the seat vacant; this subsection does not apply to a member of the governing body who forfeits office under AS 29.20.140(a); or 9. If a member of the governing body misses three consecutively held regular meetings and is notexcused. B. If a member of the governing body misses one-half of the meetings held in any year of his or her term of office, each year between November 1st and October 31st, the seal shall be automatically vacated. C. If less than 90 days remain in a tens, the vacant seat shall not be filled. If a seat is declared vacant and more than 90 days remain In the term, then the clerk shall publish reasonable public notice of the vacancy and, for 14 days after the first publication thereof, receive applications from persons Interested in being appointed to the vacant seal. The assembly shall review the applications and may interview applicants. Not later than 30 days after the seat is declared vacant, the assembly shall appoint from among the applicants a qualified person to fill the vacant seat. D. In appointing a person from among the applicants, the assembly shall utilize the voting - procedures specified in KIBC 2.30.040(A) for the election of the deputy presiding officer. E. Notwithstanding subsection C of this section, if the membership of the assembly is reduced to fewer than four assembly members, then the remaining assembly members shall appoint as many qualified persons to the assembly as is necessary to once again constitute a quorum. The assembly shall utilize any procedure which is reasonable under the circumstances in making the appointments required by this subsection and shall make said appointments not later than seven days after the quorum was reduced to less than four assembly members. F. Persons appointed to fill a vacancy shall serve until the next regular election, at which time a successor shall be elected to fulfill the remainder of the unexpired tens of once. [Ord. FY2008- 12 §2, 2008; Ord. FY2005-07 §4, 2004; Ord. 98-02 §4, 1998; Ord. 90-18 §2, 1990; Ord. 79-11- 0, 1979; Ord. 74-6-0 §5, 1974; prior code Ch. 2 subch. 2 §5. Formerly §2.16.060]. Appointment to the Kodiak Island Borough Assembly. Page 163 of 174 AGENDA ITEM #13.D.2. Appointment to the Kodiak Island Borough Assembly. Page 164 of 174 2.30.040 Organization and deputy presiding officer. A. Organization. The assembly shall annually, at the November meeting, elect from its members a deputy presiding officer to serve at the assembly's pleasure. S. Election of the deputy presiding officer of the assembly shall be in the following manner: 1. As the first order of new business, nominations for deputy presiding officer shall be opened. 2. Nominations may be made by any member of the assembly. 3. At the close of nominations, a ballot shall be taken. The clerk shall distribute, collect, and with the assistance of one other person, tally the ballots. The clerk shall announce the results. 4. A majority vote of the assembly shall be required for election. 5. If no majority is cast for any candidate, the candidate with the fewest ballots shall be dropped from the list of candidates until there are two remaining and balloting shall continue until one candidate is elected. C. Deputy Presiding Officer. The deputy presiding officer shall preside as the chair at assembly meetings In the absence of the mayor. If at any meeting the deputy presiding officer is not present, or is unable to act, the senior assembly member present shall preside as the chair. [Ord. FY2005-07 §5, 2004; Ord. 98-02 §4,1998; Ord. 86-13-O(A) §3,1986. Formerly §2.17.040]. Appointment to the Kodiak Island Borough Assembly. Page 164 of 174 I_,[4:007_,W 144►E.IENDIN 31 May 2016 TO: KIB Clerk (ATTN: Ms. Nova M. Javier, MMC) FROM:Jeff Stewart SUBJ: Withdrawal of Application 1. On Thursday, May 19, 20161 submitted to your office an application to be appointed to the borough assembly seat recently vacated by Mr. Mel Stephens. 2. Since that time, events have transpired that may require my being absent from Kodiak on an unscheduled basis such that my attendance at regular borough meetings could be irregular. 3. Given the above circumstances, I would request that my name be withdrawn from candidacy to fill the above vacancy on the borough assembly. �Cordially, 99 J ffrey T. Stewart Appointment to the Kodiak Island Borough Assembly. Page 165 of 174 AGENDA ITEM #17.A.1. Bay View Road Service Area Board Meeting Minutes of May 20, ... Page 166 of 174 Lp [T64�c�a 1/)rt�.�SRr C7'r.1 �JrS�DSCI OhI 61 ifll_ i?�-SGS-G TITSCi9<�1nr�l !2� { S SrQ2E NPZ'mac ��Icc� �5�'r oral os3' (Po«(�tac' (yIC=:toe� r rrcY Ess . c4-r�S Co ST Ez'S 7r/1/1yA:::oi7 p�N/�`' • J�r«ySsS ri}L.,�a�EG�-t %ct7�r,ryt i td -, ung 'iC7191WE Bay View Road Service Area Board Meeting Minutes of May 20, ... Page 166 of 174 AGENDA ITEM #1 TA. 1. FIRE PROTECTION AREA NO.1 BOARD REGULAR MEETING/PUBLIC HEARING ON BUDGET April 5, 2016 6:05 p.m. BAYSIDE FIRE HALL 1. CALL TO ORDER/PLEDGE OF ALLIEGENCE ! MAY 1 1 9nlA CHAIR ARNDT called the regular meeting to order at 6:00 PM 2. ROLL CALL Board Members present were Chair Scott Arndt, Rebecca Nelson, Paul Van Dyke, Jeff Halcomb and Richard Carstens. Also present were Chief Howard Rue and Secretary Jenny Clay. 3. ACCEPTANCE/APPROVAL OF AGENDA HALCOMB moved to accept and approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF MINUTES a) March 1, 2016 HALCOMB moved to approve the regular meeting of March 1, 2016 VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. S. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT a) Budget Performance Report ' Chair Arndt discussed various line items with the Board. VAN DYKE moved to acknowledge receipt of the Financial Report. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 6. VISITOR COMMENTS None. 7. CHIEF REPORT Chief Howard Rue showed a power point presentation which included Fire and EMS calls, various accomplishments by the department including KARES installation of AED and emergency phone line which connect to Kodiak Police Dispatch Center, new Minilor V pagers and cases given to volunteers, implemented driver training program which was a Class B CDL, The Fire Rescue Association was restarted with new By -Laws and officers, Firefighter I class starts May 1" hosted by the Kodiak Fire Department. S. CHAIR PERSONS REPORT Chair Arndt discussed the grading of Bayside Fire parking lot. 9. NEW BUSINESS Fire Protection Area No. 1 Board Regular Meeting April 5, 2016 Page i ora Bay View Road Service Area Board Meeting Minutes of May 20, ... Page 167 of 174 AGENDA ITEM #17.A.1. a) Four Gas Meter Purchase The meter they have does not work and was too expensive to fix. Chief Rue had quotes on two meters; Sensit Gold G2 and Rae Systems QRae 3. Sensit brand was able to download information anus battery operated while the Rae system batteries need to be charged on a docking station. They were looking to standardize the meters with Women's Bay Fire Department, Landfill and Leachate Treatment Plant. Board discussion ensued. CARSTENS MOVED to purchase the Sensil Meters and the Calibration Kit for a price NTE $2,600. ROLL CALL VOTE ON MOTION CARRIED 5 TO 0. b) 72" Long Tool Box on Rollers Purchase Chair Arndt discussed the need for a rolling tool box which would lock and also be used as a workbench. Two quotes were received from NAPA and Harbor Freight. HALCOMB MOVED to approve the purchase from Kodiak Auto (NAPA) the tool box with the price of $1,476.44. TiT11iLa7:\ll�[�La7flfxi3aur[oil 01iUL47:1.1319117.i11161111 c) Signs for Garage Door Chief Rue described the sign he was requesting which would display "Squad 10" and be placed outside on garage door. The Board discussion concluded the need of other quotes from local vendors. VAN DYKE MOVED to postpone till the next meeting. ROLL CALL VOTE ON MOTION CARRIED 5 TO 0. d) Reimburse Scott Arndt for Miscellaneous Purchases Chair Arndt reviewed with the Board his reimbursement for expenses incurred on meetings with Howard Rue to discuss the Fire Chief position in the amount of $1,051.42. HALCOMB MOVED to approve the reimbursement $1,051 A2 for travel. ROLL CALL VOTE ON MOTION CARRIED 5 TO 0. Chair Arndt requested reimbursement for other miscellaneous expenses incurred with the apartment remodel and fire house operations totaling $1,325.96. HALCOMB MOVED to authorize the expense of $1,325.96 for miscellaneous items. ROLL CALL VOTE ON MOTION CARRIED 5 TO 0. Fire Protection Area No. I Board Regular Meeting April 5. 2016 Page 2 oft Bay View Road Service Area Board Meeting Minutes of May 20, ... Page 168 of 174 AGENDA ITEM #17.A.1. e) Standard Operating Procedures and Guidelines Chief Rue assembled a code of conduct guidelines for firefighters and employees of the Fire Department. The purpose was to provide guidance and expectations of personnel of the Bayside Fire Department. All personnel will be responsible for reviewing the policy. Board discussion ensued. VAN DYKE MOVED to postpone till the next meeting. ROLL CALL VOTE ON MOTION CARRIED 5 TO 0. Chief Rue asked if the Board would like to vote on all future procedures and guidelines for the department. Board discussion ensued. The Board will address this topic again at the next meeting. f) OSHA Fine Chief Rue informed the Board of twenty three OSHA Violations totaling $6,840. These violations incurred prior to his being hired. He wrote numerous procedures and guidelines for many of the violations as well as answered all questions asked by the State of Alaska. Board discussion ensued. HALCOMB MOVED to pay the $6,840 to Alaska State OSHA. ROLL CALLVOTE ON MOTION CARRED 5 TO 0. 10. VISITOR COMMENTS Doug Mathers- He would like to see officers review the Code of Conduct presented by Chief Rue. He didn't see anything in the code regarding leave of absence. He would like to see this included. He was happy to see the Board review this Code of Conduct as it was a Personnel Rules and Regulations, which both the Borough and City has. This will be the standing orders on which the volunteers will be judged by. He doesn't believe the Board should vote on all of the Chiers procedures and guidelines but agrees that the Board should be informed of them. Mario Pagni — Wanted to expound on what Doug said. The roll of the Fire Protection Board was looked into and found it may be overstepping its authority having to upprove all of the Chiers procedures and guidelines. That deals with personnel and would be extremely important to the Borough. We are a Borough organization. You look action by hiring a professional fire Chief who has the knowledge, skills and abilities to write procedures and guidelines for our safety as fire fighters and how this department has to be run. You put your trust in him by hiring him and now you want to second guess his decisions. He advises the board against voting on each procedure the chief puts in place. 11. BOARD MEMBERS COMMENTS Fire Protection Arca No. I Board Regular Meeting April 5, 2016 Page .3 or 3 Bay View Road Service Area Board Meeting Minutes of May 20, ... Page 169 of 174 AGENDA ITEM #17.A.1. P. Van Dyke — Really appreciates the concerns about the procedures and guidelines. He believed them to be valid regarding past practices. It's unfortunate what the Chief had to start with. He credits Doug Malhers for holding the wheels together of the department. Scott's concerns are valid but it took a month to review this first procedure manual. This brings to mind our discussion about by-laws. He appreciated the department getting back up and running. He extends thanks to the volunteers who were supporting Chief Rue. Their work hasn't gone unnoticed and they have a lot to be proud of. D. Carstens — Would like to support Doug Mathers and Mario Pagni in what they said. He also agrees with Paul. He was looking forward to getting through all the issues. It has been lough on everyone. He wanted to solve issues such as dumpslers in the parking lot and things that will make our training center more useful to our firefighters. R. Nelson — would like to thank the Chief for his hard work and working 24/7 since he has been here. She also wanted to thank the volunteers for all their hours away from their families. There are two types of procedures and guidelines, operational and administrative. She sees the Board as advisers on the administrative side. The Chief was qualified to deal with the operational and administrative. It would be a review for the board on the administrative procedures. More research was required to understand our roles and responsibilities as a Board. J. Halcomb — He sees both sides of this issue with the procedures and guidelines. He would entertain if the Chief would provide the board with a list of where he was going with his procedures. Maybe that would give forethought as to which ones might want to be looked at. That would help us down the road. Maybe by the next meeting we could have that list. 12. NEXT MEETING SCHEDULE Next Regular Meeting will be May 3, 2016. 13. ADJOURNMENT HALCOMB moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 7:36 PM. SUBMITTED BY: Jena' Clay, Boapfi Secret KIB Engineering/Facilities Department APP,tOVEq B�'n Chair Scott Arndt Fin: Prolecdon Area No. I Board Regular Meeting Date: 41bq 116 Date: /0 — April 5, 2016 Page 4 or 3 Bay View Road Service Area Board Meeting Minutes of May 20, ... Page 170 of 174 I_[dM11-07• PIAMTkAl" J# SOLID WASTE ADVISORY BOARD REGULAR MEETING MINUTES MAY 1I May 2,2016@ 5:15 PM Kodiak Fisheries Research Center 1. Call to Order Chair Szabo called to order the Regular Meeting of the Solid Waste Advisory Board at 5:25 p.m. on May 2, 2016 at the Kodiak Fisheries Research Center. 2. Roll Call J. Clay conducted a roll call and a quorum was established. The fallowing members present were Chair Nick Szabo, Scott Arndt, Jeff Stewart, and Steven Neff. Jennifer Culbertson was absent. Also present were Non -Voting Ex-Officios Robert Gray, U5CG Environmental Division Chief, Dennis Symmons, Assembly Representative arrived at 6:30, KIB Staff Bob Tucker, Director of Engineering and Facilities and Bill Roberts, Manager. 3. Approval of Agenda ARNDT moved to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4. Approval of Previous Minutes—March 14, 2016 ARNDT moved to approve the minutes of March 14, 2016. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. S. Visitor Comments Bill Roberts informed SWAB he received many questions from the Assembly regarding the RFP on a new Waste Collection contract and would like to see it move forward. SWAB has a copy of the last RFP for their review. SWAB also requested a number of steps to be taken on Selief and Hillside which staff had questions on. He sent SWAB a list of those questions. He believes It may be too late to start any changes with this current contract. Alaska Waste would have to bring more containers over which would be a cost to the Landfill fund. He would like SWAB's input on the questions and get things moving along. There was a possibility the Borough could hire a sanitation expert to help with the contract language. G. DISCUSSION/ACTION ITEMS: Solid Waste Advisory Board Regular Meeting May 2, 2016 Page 1 of 4 Bay View Road Service Area Board Meeting Minutes of May 20, ... Page 171 of 174 AGENDA ITEM #17.A.1. A. Elements of Solid Waste Contract Nate Svoboda Idformed JWAB about the High School students taking Alaska Waste dumpsters and making them bear proof by refurbishing the lids from plastic to solid aluminum lids with clip and chain. They also painted them. Alaska Waste was supplying the dumpsters and materials. They were also applying for various grants to help fund this program and planned on asking the Assembly for a donation. Bob Tucker and Bill Roberts presented questions to SWAB regarding the removal of roll carts in the Selief/Hillside areas. Below are the questions and SWAB's answers to the questions: 1. Questioned pulling roll carts off of the following streets: • Lightfoot and Oak — Pull Roll Carts • Gerasim — No Homes and No roll carts • Pillar Mountain Road off of Hillside — Pull Roll Carts • Mylark and Extension Road —Pull Roll Carts • Mozart & Bonaparte Roads — Pull Roll Carts • Lynden Way — Pull Roll Carts What prevents bears from wandering to Thorsheim or Willow Streets? • Per bear expert Nate Svoboda, bears do not penetrate Into town due to increased activity. They like to stay close to the woods for cover. 2. & B. Questioned pulling roll carts from Alderwood Condo's and also asked if Alderwood Condo's should be forced to switch to bear proof dumpsters. • Pull Roll Carts • They can use the public dumpsters or they can get their own bear proof dumpsters. 3. Questioned if we should adjust payment of properties affected by roll cart removal. • No adjustment of billing. Walt until new contract to change their billing. 4. Do we require bear -proof dumpsters by businesses and apartment complexes? • Yes, we will recommend Bear Resistant Dumpsters. 5. Do we continue with elderly/handicapped (distance service) that have requested roll cart pickup? Solid Waste Advisory Board Regular Meeting May 2, 2016 Page 2 of 4 Bay View Road Service Area Board Meeting Minutes of May 20, ... Page 172 of 174 AGENDA ITEM #17.A.1. • Yes we will continue service but they will have to have bear resistant roll carts. 6. Who will pay for the added bear proof dumpsters if enacted before new contract? • We will ask Assembly for guidance. We can start phasing in and absorb added cost. 7. Need permission from City of Kodiak to put three dumpsters on Hillside, in municipal parking along the uphill side of roadway. What if City declines? • Will ask Mark Kozak of Public Works Department. We will need to start an outreach to the Hillside customers. Bob Tucker discussed starting outreach to customers on removing roll carts. He will coordinate with Mike Shrewsbury of Alaska Waste on adding an informational flyer with the garbage billing. B. Reuse of Discarded Commercial Foodstuffs Chair Szabo presented a draft letter and survey which will be sent to Safeway and Walmart stores asking to provide information on how they deal with outdated and surplus food. Board discussion ensued and supported the letter being sent. 7. Visitor Comments: Ken Reinke of Threshold reminded SWAB that recycling was saving the Borough a tremendous amount of money. He believed SWAB should be looking at ways to encourage recycling. The trend seemed to be going opposite with everyone paying the same price and returning to having dumpsters. Maybe with some outreach it might help but if you keep going with your proposals the landfill will just fill up. People say they are astonished at how little garbage they have when they recycle. Nate Svoboda — He was concerned about the lack of recycling. What had been conveyed in the past was providing an incentive such as a by the pound system or using high school kids to raise funds by pulling all the cardboard from the dumpsters. He extended his appreciation to Bob Tucker along with Bill Roberts and their staff. They are brought us good questions and are committed. They are appreciated. Bill Roberts — It was a good meeting and he enjoyed having it in the Kodiak Fisheries Research Facility. Bob Tucker — He was moving forward with the baling of cardboard at the Landfill. He was close to hiring a new Attendants position at the landfill and was also considering a new machine to bale cardboard. He also updated the Board on the Leachate Treatment Plant and Landfill operations. Solid Waste Advisory Board Regular Meeting May 2, 2016 Page 3 of 4 Bay View Road Service Area Board Meeting Minutes of May 20, ... Page 173 of 174 AGENDA ITEM #17.A.1. B. Board Member Comments: Dennis 5ymmons — It was a really good feeling to walk into this room and see how dedicated the board members are. Jeff Stewart — None. Steven Neff — He also has seen cardboard in dumpsters, even with a cardboard recycling container right next to it. Bob Gray— None. Scott Arndt — Wanted to thank Bill Roberts for coming. He also thanked Bob Tucker for everything he presented here tonight. He appreciated Bill's questions as they will help in going forward to the assembly. We have some work to do. Nick Szabo —Thanked Bill Roberts for coming and encouraged him to attend the meetings. The questions presented here tonight helped focus the discussion. He also encouraged the board to consider being present at the High School for Clean Up Day on Saturday, May 71h. 9. Meeting Schedule: The next regular meeting was scheduled for May 91h at 5:15. 10. Adtournment ARNDT moved to adjourn meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 7:00 PM. SUBMITTED BY: IeAny Clay, Sec etary 61 KIB Engineering/Facilities Department APPROVED BY: c NIor5zabo, Chai Solid Waste Advisory Board Solid Waste Advisory Board Regular Meeting Date: , //& Date: May 2, 2016 Page 4 of 4 Bay View Road Service Area Board Meeting Minutes of May 20, ... Page 174 of 174 June 2, 2016 Nancy E. Jones PO Box 2915 Kodiak, Alaska 99615-2915 E -Mail J.Nancy@gci.net (907)486-6223 TO: Kodiak Island Borough Assembly RE: Motion to adopt Ordinance No. FY2016-12 (Version 5) Dear Assembly Members: Please read this letter into the record for the public hearing on the above ordinance. I would like you to approve the ordinance relaxing engineering requirements home builders go through before construction in the borough in the first reading and public hearing. I think it would benefit those planning to build by giving owners more flexibility and decreasing cost. By re -adopting the 1997 building code for one and two-family dwellings adding a local exception to eliminate engineering requirements for certain types of residential construction in the borough, it would make it easier and less expensive for a home builder to build. This would be one way to help address the affordable housing shortage Kodiak residents are facing. I was born in Kodiak and have lived here since 1966. Thank you for the chance to express my opinion. Sincerely, 7 0-/�? Nancy E Jones Owl A dq pi :01' fjCji;q-. i--A;OYJ -j-jqqftjb-to 1 I.4r)bn 1!.- Ij! ;Owl t4u), ,tJbW.7 -,(I! r, ftv,nnr, .1 tplaidj,:,mi -�,orf- 1, :12 Fri !i!j,t ui i,. -l - I - �Mjd .of� -10, :4 J, ubxn- 'riot) ]oil frjb:/9I t'.• eav tn;„ --,� 2,.i 4"IJ q'I 'Aliflitilib A bil p3 -A&,fo i;- Iftrdl' .4611 aff Fws kiboA ai -noil elm I Af 1.; Kodiak Island Borough Assembly Regular Meeting Guidelines June 2, 2016, 6:30 p.m., Borough Assembly Chambers PLEASE ANNOUNCE: Please remember to turn off ringers on your cell phones or put them on vibrate. 1. INVOCATION Major Richard Greene of the Salvation Army. 2. PLEDGE OF ALLEGIANCE — Mayor Friend. 3. ROLL CALL KIBC 2.25.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse any Assembly Member who may be absent due to personal leave. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA Recommended motion: Move to approve the agenda. VOICE VOTE ON MOTION 5. APPROVAL OF MINUTES — None. 6. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 7. AWARDS AND PRESENTATIONS A. Filipino American Heritage Month Proclamation — Mayor Friend • Accepting: Mary Guilas-Hawver, Filipino American Association President. 8. COMMITTEE REPORTS Kodiak Island Borough Assembly Guidelines June 2, 2016 Page 1 gni;i~ERE'$ Yd tey�c;,•Z 1(1 OF :Jf:1 A i;•�i .i !:1 4isi.:.-. C'� 1: ,_li `W'F JH -P.1 i ..1 _Y,i+i-'fado it6 'arl,e - -- to!:� oid ye—i '366 ied--1-i4iSrf qtk-+X$ ?.it ?3ltj-: fRQY1:s1,t':. '.fiy}✓7 -�t€:5 1-UY,. .b14i'iH:wiva:Y3tj:r.::Y+ti-if.',i Chl' 1 .8`3FF8'q+S. �;.� .r�vp-awPh i.t n+.r,�Ji _r:�fpfr.' LY9'OfiW=::riri-il:� 94401t�. ttrrrlyyrc �t1a;�i�R ASA3,^t uw r.l9t 7ttp•`l iCl rF?�:. i '? 1. hfi s:F r?VA X14.4. -:t., L'!. tii' t.ilf•a!Cn-. r s.5� �c y� q f.t" ri�3 Rz l�`A .l <ytnkil -1NOM- fvi7 r -?'{;',"7 i9rt `.9 ilki 'O `, ifisuftoi A avolu.. "A 1fl6 A8viR t :: ml , x?j► i4G:i1't31oA O _1r'.J;3 'ri, 44W41910j3 TAI i '144-1 oty4w' M-0 ' Onii s :;iel trj zl L t•' -fit, 9. PUBLIC HEARING A. Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings and Construction Chapter 15.10 Building Codes to Readopt the 1997 Uniform Building Code for One and Two -Family Dwellings; and to add a Local Exception to Eliminate the Requirement for Engineering for Certain Residential Construction in the Borough. The motion on the floor is to adopt Ordinance No. FY2016-12 (Version 5). Staff Report — Manager Powers Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion. ROLL CALL VOTE ON MOTION. B. Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildings, Public Facilities, Streets and Sidewalks Chapter 12.10 Changes to Existing Street Names, and Title 15 Building and Construction Chapter 15.4 Building Numbering. Recommended motion: Move to adopt Ordinance No. FY2016-20. Staff Report —Manager Powers Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion. ROLL CALL VOTE ON MOTION. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR Kodiak Island Borough Assembly Guidelines June 2, 2016 Page 2 gr 4ry1 cnbi-ef q%W Il,`Ai*� "A i— J NV Cil. '-A' n.fj V03 V f 14 r—, -v._1,-1i3, fJ I Tt.lar ,.Vf a fpf'm It !%I !I Olt y j , )tj I P. W oj' aml I; J"J(P. ltj for v. 4.34 tit YWll -j" r !Ao;" s ":Cr oc ; g:,i,A I 1144,t'.� `!J1 tAn 01 IXT -1 vil, ..V , ),,.! ;10 --j : CJV . i- AtA`� I- "IS I 12. UNFINISHED BUSINESS A. Ordinance No. FY2017-01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Commencing on the First Day of July 2016 and Ending on the Thirtieth Day of June 2017 (Fiscal Year 2017 Budget). The motion on the floor is to adopt Ordinance No. FY2017-01 (Version 3). Staff Report —Manager Powers Assembly discussion. ROLL CALL VOTE ON MOTION. B. Owners Request for Review of a Planning and Zoning Commission Action Denying a Rezone of Lots 10 thru 13, Block 31, East Addition Subdivision FROM R2 -Two Family Residential To R3 -Multifamily Residential (KIBC 17.205.055B) (P&Z Case No. 16- 012). The motion on the floor is to direct staff to prepare an ordinance for introduction for rezone at the next regular meeting of the Assembly. Staff Report — Manager Powers Assembly discussion. ROLL CALL VOTE ON MOTION. 13. NEW BUSINESS A. Contracts 1. Contract No. FY2016-51 Kodiak Middle School Canopy Replacement Project. Recommended motion: Move to authorize the Manager to execute Contract No. FY2016-51 with Jay Brant General Contractors LLC of Homer, AK for the Kodiak Middle School Canopy Replacement project in an amount not to exceed $197,435. Staff Report —Manager Powers Assembly discussion. ROLL CALL VOTE ON MOTION Kodiak Island Borough Assembly Guidelines June 2, 2016 Page 3 WWI ;"XS 0, f'2.-W;VV` M. 'IRM � r pL% 'T -1 -.0 -§6-, rk If jc WWI ;"XS 0, f'2.-W;VV` M. 'IRM � r 2. Contract No, FY2016-53 A Sole Source Professional Services Contract for Forest Management Services in Accordance with KIBC 18.70.070 — Management Agreements. Recommended motion: Move to approve Contract No. FY2016-53, a sole source professional services contract for Forest Management Services in an amount not to exceed $34,700.00. Staff Report— Manager Powers Assembly discussion. ROLL CALL VOTE ON MOTION 3. Contract No. FY2017-01 Kodiak Island Borough and City of Kodiak Animal Control Services Agreement. Recommended motion: Move to authorize the manager to execute Contract No. FY2017-01 with the City of Kodiak for animal control services for the period of July 1, 2016 through June 30, 2019 in the amount of $109,415.00 per year. Staff Report — Manager Powers Assembly discussion. ROLL CALL VOTE ON MOTION B. Resolutions 1. Resolution No. FY2017-02 Reestablishing the Fees for the Kodiak Island Borough. Recommended motion: Move to adopt Resolution No. FY2017-02. Staff Report —Manager Powers Assembly discussion. ROLL CALL VOTE ON MOTION Kodiak Island Borough Assembly Guidelines June 2, 2016 Page 4 4 .,:� I.7Z-1• ..:�.' .. ,"G IGt11:3�Y7 O"' :� 11l`6 'f :'1) P [-.-a„-+-. S if j.,- ra'J:_4 ... •�� v�! d' w ]r!7,'-:'f-jltr.. n .Ilih �?':1 :)i. (1F 'may'. � 4 �- ':��;; t.' ��;:�i:t'1 't i. .. 7 '.!]� ..i{� dr$'}i�ti •'.i `..jy -'inf: �=S c� V;y� '.qA ii.`.J �" 1:�;i � r141:.�%Y nr .1 - > ^,C, "!'E�4!• .t lif7t• � '° 3U". �GJ� 3- r4"Sm.: `- .r7 J i^R�.fi �,' lam.) j� • J a: Y j'{�'tt It+:1(`.flpli t•F; ":L ': r .`•:i aiSt^+!3t.:� ��riilnr °J:1T ..t it Y• i"'.A 'J}#° t'!(.-t.-'..t't^r`. '.. r:, '.'J vfx):iR7•}f%8ci'r!II. vvvC ft .. ^nt _: „, Vt'e',0ti;iw'" •t!tlrFt'J-c:c.. r4. _ , P.FE� I '3:-ri .:.�C•Q � ,-, n, .._ _ 1, g.t. ..G,r•' _... � t'�'1 9'. r '`i�r'tf{ , ]�). �; Tts,;��t =t.ir f7CF'S�FiK•=.T� it;:: .u. 'r�4Vt'e, ih 't:de�4_Tfrt➢ i )�•'Y.-.h:?'t533S-i Tl:. -fU ..�:1 `SfiF•v1 .,[r:.. ITi�li,i•D C. Ordinances for Introduction 1. Ordinance No. FY2016-01A Amending Ordinance No. FY2016-01, Fiscal Year 2016 Budget, by Amending Budgets to Account for Various Revenues That Are Over Budget, Providing for Additional Expenditures and Moving Funds Between Projects. Recommended motion: Move to adopt Ordinance No. FY2016-01A in first reading to advance to public hearing at the next regular meeting of the Assembly. Staff Report — Manager Powers Assembly discussion. ROLL CALL VOTE ON MOTION. 2. Ordinance No. FY2016-21 An Ordinance of the Assembly of the Kodiak Island Borough Amending Kodiak Island Borough Personnel Code Chapter 4 Hiring and Advancement Section 402 Job Vacancies and Section 405 Job Posting to Allow an Alternative for the Borough to Recruit New Applicants. Recommended motion: Move to adopt Ordinance No. FY2016-21 in the first reading to advance to public hearing (after discussion with the Bargaining Unit and after review of the Personnel Advisory Board OR specify a date.) Staff Report — Manager Powers Assembly discussion. ROLL CALL VOTE ON MOTION. 3. Ordinance No. FY2016-22 Amending KIB Code Title 2 Administration and Personnel Chapter 2.20 Borough Mayor Section 2.20.070 Miscellaneous and Chapter 2.30 Rules of the Assembly Section 2.30.100 Miscellaneous to Decrease the Mayor and Assembly Members Compensation. Recommended motion: Move to adopt Ordinance No. FY2016-22 in first reading to advance to public hearing at the next regular meeting of the Assembly. Staff Report — Manager Powers Assembly discussion. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines June 2, 2016 Page 5 D. Other Items 1. Confirmation of the Assembly Appointment to the Mission Lake "Tidegate" Service Area Board (Robert Hoedel). Recommended motion: Move to confirm the Assembly Appointment of Mr. Robert Hoedel for a seat to expire 2016. Assembly discussion. ROLL CALL VOTE ON MOTION. 2. Appointment to the Kodiak Island Borough Assembly. NOTE: The Assembly may deliberate in executive session. If you wish to do so, give the opportunity for the applicant to request public discussion. If there is no objection from the applicants: Recommended motion: Move to convene into executive session to discuss the applicant's qualifications, a subject that qualifies for executive session as a matter that may tend to prejudice a character or reputation of a person. ROLL CALL VOTE ON MOTION. Recommended motion: Move to invite the Mayor, Assembly, Borough Manager, and Clerk's Office staff into executive session. ROLL CALL VOTE ON MOTION. After the vote, Mayor Friend recesses the regular meeting and convenes the executive session. Upon returning from the executive session, Mayor Friend reconvenes the regular meeting and announces the action that will be taken as a result of the executive session. (It could be to proceed with taking nominations from the floor). Mayor Friend opens the nominations. Nominations may be made by any member of the Assembly. A second is not needed. Recommended motion: Move to nominate applicant to the Kodiak Island Borough Assembly seat. If only one applicant is nominated, the recommended motion is: Move to cast a unanimous ballot for applicant to the Assembly seat. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines June 2, 2016 Page 6 3. Administer Oath of Office to Newly Appointed Assembly Member. Borough Clerk Javier will administer the oath of office to the newly appointed Assembly member. 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 15. ASSEMBLY MEMBERS' COMMENTS Announcements — Mayor Friend The next Assembly work session will be held on Thursday, June 9 at 6:30 p.m. in the Borough Conference Room and the next Assembly regular meeting is scheduled for Thursday, June 16 at 6:30 p.m. in the Borough Assembly Chambers. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines June 2, 2016 Page 7 ca § = 2 CDEna CL z k _ § § CD a CD chm _ § § \ a § m / 7 / �j � ) K£ K K K K cn ca 0 5 & 0 E / G \ ; q � § `m 7 \ § , IN co/ \ 2 z ° F\/ j f F f f F Im m R � } - # \ $ 7 / _ i [ CD g ; n s § _0 CL CD { \ < m ] & ® } o / \ . . �, 0 CD w 0 $ [ 0 cn ai \; ( # E § \ / / \ \ / / ) . n .. o ) ] / / CD ( \ \ � -§ +tmnmCD \ Fm )\ f[ 7 f F m 7 0 M. 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Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough At Its Regular Meeting Of June 2, 2016, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On Thursday, June 16, 2016, At 6:30 P.M. In The Borough Assembly Chambers. AMENDED, ADOPTED Ordinance No. FY2016-12 Amending KIBC Title 15 Buildings And Construction Chapter 15.10 Building Codes To Readopt The 1997 Uniform Building Code For One And Two-Family Dwellings; And To Add A Local Exception To Eliminate The Requirement For Engineering For Certain Residential Construction In The Borough. ADOPTED Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildings, Public Facilities, Streets And Sidewalks Chapter 12.10 Changes To Existing Street Names; And Title 15 Building And Construction Chapter 15.4 Building Numbering. ADOPTED Ordinance No. FY2017-01 Levying Taxes On All Taxable Real And Personal Property Within The Kodiak Island Borough For The Expenses And Liabilities Of The Kodiak Island Borough For The Fiscal Year Commencing On The First Day Of July 2016 And Ending On The Thirtieth Day Of June 2017 (Fiscal Year 2017 Budget). DIRECTED Staff To Prepare An Ordinance For An Owners Request For Review Of A Planning And Zoning Commission Action Denying A Rezone Of Lots 10 Thru 13, Block 31, East Addition Subdivision FROM R2-Two Family Residential To R3-Multifamily Residential (KIBC 17.205.055B) (P&Z Case No. 16- 012) For Introduction For Rezone At The Next Regular Meeting Of The Assembly. AUTHORIZED The Manager To Execute Contract No. FY2016-51 With Jay Brant General Contractors LLC Of Homer, AK For The Kodiak Middle School Canopy Replacement Project In An Amount Not To Exceed $197,435. APPROVED Contract No. FY2016-53, A Sole Source Professional Services Contract For Forest Management Services In An Amount Not To Exceed $34,700.00. AM ENDED, AUTHORIZED The Manager To Execute Contract No. FY2017-01 With The City Of Kodiak For Animal Control Services For The Period Of July 1, 2016 Through June 30, 2017 In The Amount Of $109,415.00 Per Year. AMENDED, POSTPONED Resolution No. FY2017-02 Reestablishing The Fees For The Kodiak Island Borough To The Next Regular Meeting Of The Assembly. ADVANCED Ordinance No. FY2016-01A Amending Ordinance No. FY2016-01, Fiscal Year 2016 Budget, By Amending Budgets To Account For Various Revenues That Are Over Budget, Providing For Additional Expenditures And Moving Funds Between Projects To Public Hearing At The Next Regular Meeting Of The Assembly. AMENDED, ADVANCED Ordinance No. FY2016-21 An Ordinance Of The Assembly Of The Kodiak Island Borough Amending Kodiak Island Borough Personnel Code Chapter 4 Hiring And Advancement Section 402 Job Vacancies And Section 405 Job Posting To Allow An Alternative For The Borough To Recruit New Applicants To Public Hearing At The Regular Meeting Of The Assembly On July 21, 2016. Vol. FY2016, No. 29 June 3, 2016 Kodiak Island Borough Assembly Newsletter View our website at www.kodiakak.us. Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough FAILED Ordinance No. FY2016-22 Amending KIB Code Title 2 Administration And Personnel Chapter 2.20 Borough Mayor Section 2.20.070 Miscellaneous And Chapter 2.30 Rules Of The Assembly Section 2.30.100 Miscellaneous To Decrease The Mayor And Assembly Members Compensation. CONFIRMED The Assembly Appointment To The Mission Lake "Tidegate" Service Area Board (Mr. Robert Hoedel). APPOINTED Mr. Scott Smiley To The Kodiak Island Borough Assembly. ADMINISTERED The Oath Of Office To Newly Appointed Assembly Member (Mr. Scott Smiley).