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2016-05-19 Regular Meeting Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, May 19, 2016, 6:30 p.m., Assembly Chambers Page 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non- controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. *APPROVAL OF MINUTES 5 - 10 A. *Regular Meeting Minutes of March 17, 2016. 20.:x..6..- .-.�..7.... . .g.�11 r...l , !ii.ng.... ..iinutes 6. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 7. AWARDS AND PRESENTATIONS 11 - 20 A. Discover Kodiak Update to the Assembly - Director Chastity jgg McCarthy Diiscover Kodiiak Presentatiion ..................................................................................................................................................................... 21 - 138 B. Bayside Fire Department Update to the Assembly - Fire Chief a ,g�A Howard Rue ,I. . .... O , O,E . Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855)492-9202 and Local 486-3231. Visit our at / "l @KodiakBorough www f (,e II�ook,.� obi i lllaw �a�u lull i a�ll��b. et www a I�: e S. Page 1 of 334 8. COMMITTEE REPORTS 9. PUBLIC HEARING 139 - 148 A. Ordinance No. FY2017-01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Commencing on the First Day of July 2016 and Ending on the Thirtieth Day of June 2017 (Fiscal Year 2017 Budget). it ii n q irk go..... ..q........... .2 0. ..1.....7:::: ...�!........� u d.q. :�.....4 it _ii„irk „irk q .....::::..... f 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS 149 - 171 A. Ordinance No. FY2016-12 Amending Kodiak Island Borough Code Title 15 Buildings and Construction Chapter 15.10 KIBC Building Codes to Add a Local Exception to Eliminate the Requirement for Engineering for Certain Residential Construction in the Borough. Ordinance No. FY2016 fl2 If uiilldiin Code .... En iineer n Pdf ql,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,, ,g,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,ql,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 13. NEW BUSINESS 13.A. Contracts 172 - 213 1. Contract No. FY2016-28 Playground Equipment Procurement. qi llggt..... ..q..........IF Y.2. ..1... :::: .8...... 11 �giround Equii maul .Pirocu r.ement ... Pdf ....................................................................................................................................... 13.13. Resolutions 214 - 234 1. Resolution No. FY2016-34 Accepting the Recommendation of the Borough Lands Committee Recommending the Disposal of Certain Borough Lands as Surplus to the Public's Need and Authorizing Staff Action to Make the Recommended Parcels Ready to be Sold at a Future Land Sale. Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855)492-9202 and Local 486-3231. at / r�s�d� l:;P. ` Yr @KodiakBorough visit ourd4kak us 91 we site www f� ,,, �z�s�st��..c �si� /I'� s� i I�u. l i�� lz��.° , Page 2 of 334 a�„Ilu Viiia irk......No. F . ..... ....34 Il.....and Su !� 2 u.�s Pdf 235 - 251 2. Resolution No. FY2016-35 Approving a License Agreement for the Temporary Outdoor Storage of Displaced Mobile Homes. ResaIluuoi No F20 fl 35 TempaIrq,ir� Soirae Il license Agirqe. men.:!......::::..... f. 13.C. Ordinances for Introduction 252 - 259 1. *Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildings, Public Facilities, Streets and Sidewalks Chapter 12.10 Changes to Existing Street Names; and Title 15 Building and Construction Chapter 15.4 Building Numbering. ..r..d,n a n q,g.....,No...........,IF Y 2, 16........2. 0..A d„ ,ire, s.ii..I!�..g....., q. . ................ df 13.D. Other Items 260 - 291 1. Owners Request for Review of a Planning and Zoning Commission Action Denying a Rezone of Lots 10 thru 13, Block 31, East Addition Subdivision FROM R2-Two Family Residential TO R3-Multifamily Residential (KIBC 17.205.055B) (P&Z Case No. 16-012). Re. viiewof tllhe Pllanniin 0and Zoniin Commission's Deniiall .................................................................................0............................................................................................................................................................................ Pdf ......................... 292 - 293 2. Declaring a Seat on the Mission Lake "Tidegate” Service Area Board Vacant (Ms. Marian Johnson). I .,ii,, ii3O!..... .II.....; ,I� ....., , ,.g! .g.-!J,a�,ir�......1 , ,ir,ii, ir�....,JoIh„ir�so �................. df 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) 17.A. Minutes of Other Meetings 294 - 328 1. Local Emergency Planning Committee Meeting Minutes of January 5, 2016; Solid Waste Advisory Board Meeting Minutes of March 14, 2016; Parks and Recreation Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855)492-9202 and Local 486-3231. at / r�s�d� l:;P. ` Yr @KodiakBorough visit ourd4kak us 91 we site www f� ,,, �z�s�st��..c �si� /I'� s� i I�u. l i�� lz��.° , Page 3 of 334 Committee Meeting Minutes of March 22, 2016 and April 5, 2016; Womens Bay Service Area Board Meeting Minutes of April 5, 2016. ,I e ii,irk„g,,,,,,,1 „I1!�,a,;�,g, ,,,,,a�,f,,,,,4 ,;�h ir,,,,lBo it , 17.B. Reports 329 - 334 1. April 2016 Change Order Report, Other Projects Report, Project Budget Summary, and Project Contingency Summary. mill 2016 Piro�ecs Re outs Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855)492-9202 and Local 486-3231. visit our�website at www fw�,,,ebook91 r�s�d� l:;P. ` 5111 @KodiakBorough Page 4 of 334 AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Regular Meeting March 17,2016 A regular meeting of the Kodiak Island Borough Assembly was held on March 17, 2016, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 6:30 p.m. The invocation was given by Sergeant Major Dave Blacketer of the Salvation Army. Mayor Friend led the Pledge of Allegiance. Present were Mayor Jerrol Friend, Assembly members Kyle Crow, Larry LeDoux, Frank Peterson, Dan Rohrer, Rebecca Skinner, Mel Stephens, and Dennis Symmons. Also present were Borough Manager Bud Cassidy, Deputy Clerk Angela MacKenzie and Assistant Clerk Laurie Pardoe. APPROVAL OF AGENDA PETERSON moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES None. CITIZENS' COMMENTS Juddi Kidder questioned a 20% surcharge on the cost of water to customers living outside of the city limit, encouraged Assembly members to tighten up the budget and suggested the partial reallocation of motor vehicle tax revenue to cover short falls within the budget. Alan Fugleber. , Kodiak College Director, thanked the Kodiak Island Borough for its past financial support of students and programs at the Kodiak College and described how borough funds were being used within various programs. Switgard Duesterloh, Director of the Ocean Science Discovery program, thanked the Kodiak Island Borough for its financial support, and gave an update on program activities. Richard Green introduced himself as the new Corps Commanding Officer at the Salvation Army in Kodiak. Roberta Austring, Senior Citizens of Kodiak Board Member, explained the services and programs for seniors in the community, projected the budget needs of the fiscal year, announced that the annual meeting for senior citizens was planned for June 3, 2016 at 6 p.m., and invited seniors who are not yet members to join the Senior Citizens of Kodiak. Kodiak Island Borough Assembly Regular Meeting Minutes March 17, 2016 Page 1 of 6 *Regular Meeting Minutes of March 17, 2016. Page 5 of 334 AGENDA ITEM #5.A. AWARDS AND PRESENTATIONS Property Appraiser, Debbie Rippey provided a brief update on the activities of the Assessing Department. COMMITTEE REPORTS Mayor Friend invited Kodiak College Director, Alan Fugleberg, and Director of the Ocean Science Discovery program, Switgard Duesterloh, to continue their report and answer Assembly questions regarding the Borough-funded programs at the Kodiak College. Assembly Member Skinner attended the Kodiak Fisheries Work Group (KFWG) meetings of March 14 and March 16, 2016. At the March 16 meeting, there was a dialogue held with representatives from local fish processing plants. The KFWG would be holding weekly meetings April 13 through May 25. On April 15 there would be a broader range of interested parties invited to participate in a second dialogue. Assembly Member Rohrer attended the Kodiak Community Health Needs Assessment Advisory Board meeting for Providence on March 16, 2016. Board members received a tour of the new infusion center and received a report on the facility. Assembly Member Crow attended the Joint Building Code Review Committee regular meeting on March 9, 2016. He gave a brief report on the codes discussed by the committee. Mayor Friend attended the Borough Lands Committee regular meeting of March 16, 2016. The committee reviewed Kodiak Island Borough Code Title 18 in an effort develop potential changes to prepare Borough properties for land sale. PUBLIC HEARING None. BOROUGH MANAGER'S REPORT Administrative Official Roberts read a letter from the Government Finance Officer's Association notifying the Kodiak Island Borough that they had received the Distinguished Budget Presentation Award. MESSAGES FROM THE BOROUGH MAYOR Mayor Friend thanked the Assembly members for being active in their commitment to serve on various boards. UNFINISHED BUSINESS None. Kodiak Island Borough Assembly Regular Meeting Minutes March 17, 2016 Page 2 of 6 *Regular Meeting Minutes of March 17, 2016. Page 6 of 334 AGENDA ITEM #5.A. NEW BUSINESS Contracts None. Resolutions 1. Resolution No. FY2016-30 Designating the Administrative Official During the Absence of the Acting Borough Manager. CROW moved to adopt Resolution No. FY2016-30. The Kodiak Island Borough was in the process of hiring a Borough Manager and Assessor Roberts agreed to serve as the acting Manager. In the event of an emergency, it was necessary to name a temporary administrative official. Community Development Director Bob Pederson had agreed to fulfill the temporary administrative official position. The resolution would confirm the appointment of Assessor Roberts as the acting Manager and Community Development Director Pederson as the administrative official. Once a manager was hired, Assessor Roberts would revert back to serving as administrative official for the Kodiak Island Borough. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Crow, LeDoux, Peterson, Rohrer, Skinner, Stephens, and Symmons. 2. Resolution No. FY2016-31 Establishing a Marijuana Task Force. SKINNER moved to adopt Resolution No. FY2016-31. The Kodiak Island Borough Assembly adopted Ordinance No. FY2016-17 on March 3, 2016 which created a new chapter 5.02 Marijuana Businesses in the Kodiak Island Borough Code. The ordinance also required the creation of the Assembly of a Marijuana Task Force which shall exist concurrent with the Ordinance. Upon adoption, the resolution would establish the Marijuana Task Force. The Task Force was tasked to advise the Assembly and administration on any and all aspects, impacts, and concerns related to the legalization of marijuana. ROLL CALL VOTE ON MOTION CARRIED SIX TO ONE: LeDoux, Peterson, Rohrer, Skinner, Symmons, and Crow(Ayes); Stephens (No). Kodiak Island Borough Assembly Regular Meeting Minutes March 17, 2016 Page 3 of 6 *Regular Meeting Minutes of March 17, 2016. Page 7 of 334 AGENDA ITEM #5.A. 3. Resolution No. FY2016-32 Adopting the Kodiak Island Borough Strategic Plan for the Years 2016-2021. PETERSON moved to adopt Resolution No. FY2016-32. A strategic plan consisting of priorities of the Borough was needed to guide the budget process and ensure that the Assembly clearly communicated its priorities to Borough staff and the public. A strategic planning meeting was held on Saturday, January 16, 2016 to determine the priorities for the Borough. The Assembly identified four (4) strategic directions for its strategic plan and desired to adopt these by resolution. The resolution was proposed to adopt the Strategic Plan for the years 2016-2011 and directed Borough staff to develop action plans in a period of six months and/or a year and submit performance measure reports on how these priorities were addressed. ROLL CALL VOTE ON MOTION CARRIED FIVE TO TWO: Peterson, Rohrer, Symmons, Crow, and LeDoux (Ayes); Skinner and Stephens (Noes). Note: Assembly Member Stephens originally voted Yes and changed his vote to No. Ordinances for Introduction None. Other Items A. Confirmation of the Mayoral Appointment to the Prince William Sound Regional Citizens Advisory Council (Mr. Al Burch). SKINNER moved to confirm the Mayoral appointment of Mr. Al Burch to the Prince William Sound Regional Citizens' Advisory Council Board of Directors for a two-year term to expire May 2018. The Prince William Sound Regional Citizens Advisory Council requested that the Borough appoint a representative to the Board of Directors prior to the PWSRCAC's annual meeting in May 2016. The individual would have the opportunity to influence decisions having profound implications for oil transportation safety in Alaska, and for the State's oil spill prevention and response capabilities. Mr. Al Burch was serving on the PWSRCAC Board of Directors and had indicated his desire for reappointment to a two-year term to expire May 2018. . ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Rohrer, Skinner, Stephens, Symmons, Crow, LeDoux, and Peterson. B. Final Selection for the Manager's Position Kodiak Island Borough Assembly Regular Meeting Minutes March 17, 2016 Page 4 of 6 *Regular Meeting Minutes of March 17, 2016. Page 8 of 334 AGENDA ITEM #5.A. CROW moved to convene into executive session to discuss the qualifications of applicants for the Borough Manager position, a subject that qualifies for executive session as a matter that may tend to prejudice the applicants' reputation or character. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Skinner, Stephens, Symmons, Crow, LeDoux, Peterson, and Rohrer. ROHRER moved to invite the Borough Mayor, Assembly, Human Resource Officer, and Clerk's Office Staff into executive session. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Symmons Crow, LeDoux, Peterson, Rohrer, and Skinner. ROHRER moved to direct the HR staff and Assembly members LeDoux and Peterson to begin negotiations with Mr.Powers for the position of Borough Manager. ROLL CALL VOTE ON MOTION CARRIED FOUR TO THREE: Crow, LeDoux, Peterson, and Rohrer(Ayes); Symmons, Skinner, and Stephens (Noes). CITIZENS' COMMENTS Stephen Taufen remarked on issues relating to the fish processing industry. Juddi Kidder commented on issues concerning the residents of Jackson Mobile Home Park. ASSEMBLY MEMBERS' COMMENTS Assembly Member Crow spoke concerning recent zoning code changes in mobile home parks and the process of hiring a new Borough Manager. Assembly Member Symmons apologized for the length of meeting, expressed disappointment that there were no citizens comments made at the Joint Borough Assembly/City Council work session of March 16, 2016, and announced that he would probably request to serve on the Marijuana Task Force. Announcements Mayor Friend announced that the next Assembly work session would be held on Thursday, March 31 at 6:30 p.m. in the Borough Conference Room and the next Assembly regular meeting was scheduled for Thursday, April 7 at 6:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT Kodiak Island Borough Assembly Regular Meeting Minutes March 17, 2016 Page 5 of 6 *Regular Meeting Minutes of March 17, 2016. Page 9 of 334 AGENDA ITEM #5.A. PETERSON moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Crow, LeDoux, Peterson, Rohrer, Skinner, Stephens, and Symmons. The meeting was adjourned at 10:06 p.m. KODIAK ISLAND BOROUGH ATTEST: Jerrol Friend, Mayor Nova M. Javier, MMC, Borough Clerk Approved on: Kodiak Island Borough Assembly Regular Meeting Minutes March 17, 2016 Page 6 of 6 *Regular Meeting Minutes of March 17, 2016. Page 10 of 334 AGENDA ITEM #7.A. Angela MacKenzie Subject: FW: Discover Kodiak FY17 Budget Request Attachments: borough16.pdf Good Morning Manager Cassidy, Attached is the FY 2017 budgeting request for Discover Kodiak. Through the ongoing assistance of the Kodiak Island Borough, Discover Kodiak continues to develop and maintain tourism development programs beneficial to the Borough. Discover Kodiak realizes that in order to maintain and expand this piece of our community's economic base we must be vigilant in our marketing efforts.While revenues are decreasing in other sectors,tourism continues to be that bright light in Kodiak's economy—all due to the investment that is placed into it. On behalf of the Discover Kodiak Board of Directors and members,we respectfully request an increase of$10,000 for a total request of$95,000 for FY 2017. 1 would like to point out some of the things Discover Kodiak is able to accomplish as a result of your generous contribution. Each year Discover Kodiak produces the Kodiak Island Visitor Guide, provides planning and information services to cruise lines and tour companies interested in Kodiak,as well as assists visitors planning trips to and around Kodiak once they arrive. We also participate in the development and maintenance of the web site,A.AA.,_kod„jak org,which received over 399,000 views last year. Our production of the visitor guides printed increased to 45,000 this year;all of which were shipped out through earned marketing leads.We advocated for more cruise ships to Kodiak, and because of that we will be receiving our largest passenger count yet in 2016-22,000 visitors!While their stay in our community is short,their ROI is invaluable;they become our repeat visitors in years to come. With the Borough's assistance, Discover Kodiak was able to produce a new Marketing Destination feature video,website additions,a hiking and activity map in conjunction with the Borough mapping department,and continue the bi-annual community map.Aside from the these larger projects,we were also able to establish a summer rural communities visitor center station at the Kodiak airport during the summer.This visitor center is scheduled to re-open this June.With additional funding,we are hoping to extend the visitor center hours&months open. Furthermore,each year Discover Kodiak assists travel writers and editors,film crews and television crews when requested,and works to bring national and international travel media to the island.We also continue to work at convention development and bringing conferences to the island. Finally, Discover Kodiak continues to be a community partner in the Alaska Travel Industry Association. This partnership allows us to participate in statewide marketing programs such as public relations and international marketing. These programs alone provide an excellent return on our investment of approximately$60,000 per year.This year,that included being a part of"Discover Kodiak”series airing abroad with Peter Greenberg. Because of our partnership with the State we successfully completed 5 consumer trade shows, 1 CEO forum, 1 media roadshow,and secured the 2017 Alaska Travel Industry Convention that will be bringing more than 500 people to our community October 2-6,2017.As you can imagine—this will be a huge investment on our part. The coming years look very promising for Kodiak. We anticipate a fresh look in promoting Kodiak Island and plan to work closely with the Kodiak Island Borough to meet the needs our visitors. Thank you for your continued support and generosity, 1 Discover Kodiak Update to the Assembly - Director Chastity M... Page 11 of 334 AGENDA ITEM #7.A. Chastity McCarthy Executive Director Discover Kodiak 100 Marine Way, Suite 200 Kodiak,AK 99615 (907)486-4782 (907)486-6545 fax www.kodiak.o 4 .................................................................................. Discover Kodiak's mission is to promote sustainable development of the tourism industry throughout Kodiak Island Borough,thereby increasing economic opportunities,jobs and local tax revenues. u��"�V°le�a4,�:6rn��>14(4,n�6��e en��n�6rn�rrx4,nu Pi4,�cn�4,xrn�rnuzm� 6��t�o 4,rrx��z1. 2 Discover Kodiak Update to the Assembly - Director Chastity M... Page 12 of 334 AGENDA ITEM #7.A. DISCOVER KODIAK 2016 BUDGEI' RES ENrATION AND ANNUAL REPORT' March 201.6 DESTINA110N MARKEIFING&T01JR.I.SM DEVE1,01.1.ME N'17PRO(TRAM AGREEMENT Achievenrient.s 2015-2016 ............................................................................................................................... * vow�rw,kodiak ona had over 399,530 views in 201.5. e Provided membership services to 212 members,added 1.8 members. a Hosted the annual meeting for our membership. * Submitted RF'P's to over 10 convention holders armmd the state. @ Continued our monthly BearTracks newsletter. * Produced additional co-op advertising opportunities f.'or our membership. New and updated downtown walking map produced,color coded walking trails added. 2 page winter spread introduced in 201.5 Visitor Guide,encouraging year round travel.. Hosted two medialtravel writers which resulted in 5 stories, socisal media exposure talk show exposure,apart in the.Discover.America series and as video series,. Completed the Discover Kodiak Destination marketing video that has been viewed over 15,850 times since September I Vh Hosted our annual fundraising event which was a sold out event, Hosted as coriamunity scavenger hunt that led the public to membership businesses during the 2015 Crab 11-7estival, Featured presenters at the Fairbanks Outdoors Show. Hosted a member to member discount shopping month, Opened a second visitor center at the airport during surnmer niont1m, Greeted 536 guests during 2 months, Created new proprietary prodtictsfor the visitor center. Created as pajinership system to better advertise non-member businesses. Was awarded the 201.7 Alaska'rravel Industry Association Convention. Section 2. SCOPD, OF WORK. I I lie (.,,ontractor will work with the Marketing Coninrittee to accomplish the f'ollowing tasks identified in the document,such as: a. Produce collateral marketing materials, including the Explore Kodiak Visitor Guide • Kodiak Visitor Guide revised and produced each year. lncreased production this year. • Press Media Kits developed to target specific rnedia. 2015 inembership directory re-recreated Completed the,Discover Kodiak Destination Marketing Video. Downtown walking maps re-created with additional features Discover Kodiak Update to the Assembly - Director Chastity M... Page 13 of 334 AGENDA ITEM #7.A. b. Continue to provide information about Kodiak region to the traveling public Served approximately 14,076 cruise ship passengers & crew plus 13,439 independent travelers, Coast Guard families, convention and business travelers and local residents, Visitor Center worked with Fish N Garne to produce bear facts plaque outside visitor center. c. Maintain and staff the Kodiak Visitor Center 10 Staff visitor center full-firne, year round, 6 days a week frorum May- Septeunber. IN Started an airport visitor center opened July& August, served 536 guests. d. Keep the Borough Assernbly and community at large informed as to the results of marketing efforts and the state of the local tourism industry Attend Borough assembly and/or workshops as requested, Provide quarterly reports Provide relevant information to membership in regards to Borough information e. Work with the Alaska Travel Industry Association and other statewide marketing organizations to ensure Kodiak is represented in their, ongoing national and international inailceting programs Maintain community pail nership level with AI II . Maintain listing in Official Alasl.%.a'rravel planner o 11mlicipated in ATIA cooperative marketing programs Director served on ATIA Marketing & Public Relations Committee f. Continue work witli the communities in the Kodiak Island Borough to determine the role tourisin does and can play in the community econornies o Worked to develop a Board of I.hrectors with native corporation and village representatives. o Entered trade partnerships with native organizations for space usage and better advertising. o Worked.to develop an all-inclusive hiking/activity map that shows privately owned native lands. Hosted annual meeting guest speaker who is a rural development facilitator arid developer. Worked with Native Corl,-mration on feasibility study focusing on tourism ex.j.-mnsion and building, g. Work with the Kodiak Chamber of Commerce to transform the visitor industry into a significant component of the Kodi a-k region's economy • Serve as Tourism Representative on the Kodiak Chamber of Commerce Board of Directors • Meet regularly with Chamber offf Conurierce ED to develop ways to improve downtown business,especially as related to cruise tourism • Serve on the Crab Fest committee h. Continue development of the kodiak.org website to improve its usability and visibility to visitors,potential businesses and resicicnis Discover Kodiak Update to the Assembly - Director Chastity M... Page 14 of 334 AGENDA ITEM #7.A. Further developed an IMAP location system Updated 1<.cdi,,1 specific statistics for rnedia/press page Implemented online pip P"s and menu services for potential convention &rneeting planner clients. Sent over 500 leads from NA,,A/v,,.kodiak,om arid consumer shows to membership businesses. gill Updated I<odiak specific statistics for media/press page a Uploaded all media kits and press information to the website. gill Created partnership opportunities for purcliase by local husinesses. i. Work: with Kodiak. College, the Kodiak. Lsland Borough School District, 1K.odiak Area Native organizations, and other organizations to encourage entrepreneurship and assist small business development in the visitor industry. om Attended Career Day at theKodiak HS Partnered with the Leaming Cafe in hiring as student for seasonal help gill Attended the Kodiak Health]Fair at the college H Served on the Advisory Council for the Kodiak College Advertised whale pamphlets to visitors made by Karluls schools Worked to develop as Board of Directors with native coiT)oration and village representatives, Entered trade partnerships with native organizations for space usage and better advertising, j. Develop a travel press kit to be available on the kodiak,org website, develop as distribution plan for the kit to various travel.media Developed several travel press kits with different cri.teri.a, each with a dif&rent target consumer. A.H.downloadable on the website. Developed as "Services Menu" for potential meeting & convention clients. Now offering rental services for meeting planners who need decorations,chair covers,etc, MR Distributed to rnedia through one on one appointments at Alaska Media Roadshow. k. Explore new employment and business opportunities related to the Kodiak visitor industry • Serve in advisory capacity to the Beaffown Market • Assist members in development of business plans; notify racnabership of gaps in visitor services, • Hold roundtable sessions with our members to discuss future business operations and oppoillunifies, • Assist member's in development of' social media. as as marketing too], • Operated visitor center at the airport that employed 1. seasonal staff during summer rnorgtl-us, • Began offering graphic design to our membership for more expansive business services. brochure creation,ad.creation,etc. Discover Kodiak Update to the Assembly - Director Chastity M... Page 15 of 334 AGENDA ITEM #7.A. 1. Continue of with the airline industry and the Alaska Marine Highway System to maintain and improve access to the Kodiak region Maintain relationship with Alaska Airlines and Era Aviation to encourage expanded flights arid lower airfares to Kodiak, Keep informed about airport closures and/or construction. Lobby for ryfinh.rial inten-Uptions. Partner with 1,RA arid Alaska Airlines to create cheaper package options for Alaska residents traveling to Kodiak. Maintained & expanded airport rack. brochure program at the Kodiak Airport mea. Continue participation in the Comprehensive Econornc Developmerit Strategy conn.nittee to 1.I)ster an understanding of the tourisin industry and opportunities and: challenges facing the industry Keeping Clf:�IDS statistics up to date and keeping abreast of Borough-wide issues. Discover Kodiak Update to the Assembly - Director Chastity M... Page 16 of 334 AGENDA ITEM #7.A. Borough Board of Directors .pian Dtippey,President(RUSS'ian River Roadhouse) Darlene Turner,Vice-President(A Smiling Bear B&B) I e aun Na noff,Secretary(Aleutian Befle'ra n.$) Trevor 15rowun,Treasurer QII(odiak Chamber of Corrnmeroe) Jeff Peterson,(Kodiak Cornnibos Stacey Sirnnrnnouns, IKoni ,8 inc, Jesse f5 amaarnrn,Big Ray's Alaskan Outfitters Barb II°iuughne:s,PicMed WfflVs Scott Hosper,Wanlmart IFuupp-'dime Staff: Chastity McCarthy,Executive Director Jeraifeir Miranda,(Membership Services Denise Sproat,Visitor Services Historical Overview. t lie Kodiak Wanbd Cornvernt'ioin&visitors Buureanuu Was irnoorlpaoranted as au 501.C(C)in:1.98.5. hr 1996 the Kodiak p.sh nd Borough passed an ordinance irntiroduu6n8 a bed tax to be used solely for the purpose of t:ouurisrn development,ernha ncermnernt and beautification.(KIB Code 3.55,010) Being as 501 C(5)organization rnnearns tllnot we are not epigUe for the typical girants and charitable giving programs.We are not eligible for the sa irnne outside funding sources as r nanny of the other local Kodiak non-profits.For thus reason, Discover Kodiak works to create revenue opportunities tin,st bring in over$150,000 each year. Typical rnnessan8es we see aaire: fti orderto r e eVVgMe for the program,eecr'a.Al'eeke 50rcQ3D orgaYnizatt4:4n rlrluu,sr ce.rfitytrnet 8t meets certnalin requireimenits estaualrshed In Me.Nw.The law stales: Purpose. "D"he purpose of the Kodiak psllsrod Convention 8u Visitors Bureau,dbaa Discover IKo&ak,sha H be to purorrenote suustauirnaalbpe devepoprnnernt of the toauri,srnn and convention industry throughout the Kodiak Wand Borough and City„ thereby increasing ecoirnorrrio opportunities,jobs and pocaaD tax reveunuues, ICDiisoover Kodiak encourages travel by the pauabDio to and through the Kodiak Wand Borough while maintaining an continuing interest bun the well-being of travelers to the area, Numbers r ..... TOTAL Sr''Er+tlC9rr C$r 83 MILLION IIlorou� A� s i�o� ptior�to�`ou�urisDurn. L'mpg oyrunerut; (Bed fax: $104,074(FY15) Fisnirn ,/TaggirD License:$28,350 portion of sales tax., Discover Kodiak Update to the Assembly - Director Chastity M... Page 17 of 334 AGENDA ITEM #7.A. Accornplishments in FY 2015 ................................................................................................................................ * hicorporaflori of new revenue earning webslte features Chart ES-1,ToUll Wsftoir Mdustry-RdaTed EnqAoyment h Masks,269 I-12 * lncreased production of the 2016 Visitors Guide&Mirfl lnternationap Guide was ROM * Production of the new road system rnap used at many locaretailers and pay Visitors * Featured presenteirs at the 2015 FaWDanks Outdoors Show. * An the 2017 Alaska Travei industry Association Convention bid. * Opened a second visitor center at the airport durlingsummer months.Greeted 536 guests durh'-ig 2 months, * increased traffic to www.kodiak.oirg * SocW Media Chad ES-1 Total VWWir Mdustq Rebted o Facebook; 26,787 Hkes and severap give-a-way promotions Spending 8n Mada,201 N U "T" o Fwitter: 1.198 foHoweirs . Na"s39&"ya.4Eno ' * lnstagrarn. 1.99foHowers * Pinter est arid You Tube:212foHowers * SoW out fundraiser seven years; nieet or exceed fundraWng expectations ��i f��% f�1111rUfa,%% /// * Ccirnpieted market research at independent travel shows to galn consurnell, leads anfilld visitor statistics. * increased retail store revenues as a result of new product development * Mernbershp drive resulted k) 6 new members wfthiri a 4-rnonth Iperiod * Director attended the Alaska Travel industry Convenflon in Juneau * IHosted and served 14,076 passengers travelling on 12 cruise ships * Successful in increasing the nuirnibeir of cruise ships to Kodiak to 14 for 2016 * Served 13,439 visitors to the visitor inforimaflon center * Partnered with KM "C&other nonprofits to Ipr.oraaote events arid pul)Hc service anriouncernents * IParfrneired with both the Allutiiq and Baranov Museurns to do comirnuirifty outireach and ciruise ship activities. * Director elected to serve on the State of Alaska Marketlng Committee * IINreetor serves on LEPC lBoard for the Borough and City,. * II.Nrector serves as tourisirn rellxresentaflve on Charribeir of Commerce Board of Directors. * Director serves as touirism representative on CEDS committee, * Director serves on the Kodiak CoHege Advisory Council. Magazine advertising appeared in t1he following magazines in 2015-2016 Fish Alaska Magazine Outside Magazine AAA Midwest Traveler Alaska State TravO Planner AAA Horne and Away Sim art Meetings Alaska Magazine Sunset Magazhie Reel News Backpacker Vacation Country Travell Guide Nationap Geographic Where Magazirie Discover Kodiak Update to the Assembly - Director Chastity M... Page 18 of 334 AGENDA ITEM #7.A. Kodiak Visitor Guide Placement FY 2015-2016 Seattle Boat Show(consurner)Seattle,WA Jan 201.5 New York 11mes Travel Show Jan 201.5 Mternatlonal Tourism Exchange(pTB) Berlin Mardi 2015 World Travel Market (i ondon) Sept.2015 JAI"A WorW Tourism Congiress (Japanese Association of Travel Agents) Sept 2015 WEX America(bushness travel) Oct. 2015 Travel i eaders f`rainchse GrOUP Meeting Nov 2015 Pacific Marline IExpo(coirnrnercial fish)Seattle,WA Nov 201.5 K11CVB Shows Attended by Staff or Board 0 Adventures in"rravei Expo(Chicago, lHinols) Jan 2015 Im i os Angeles Times"i-ravei Show(i A,Cafifoirnla) Jan 201.5 Boston Globe'TravO Show(Bostori, IMA) Feb 2015 Great Alaska Sportsman's Show,Anchorage (consuimer) March 2015 Fairbanks Outdoor Show(coinsurner) Alprd 2015 Alaska Media Road Show,Santa Barbara,CA Nov 2015 Proposed Budget Breakdown FY17 FY16 Public Funding $217,000 $193,000 Earned Revenues $147,950 $149,700 TOTAL., $364,950 $342,700 Program Expenses $170,200 $1.55,1.00 Operating Expenses $194,750 $187,600 TOTAL: $364,91.50 $342,700 Additionall funding would support known arbitrary increases in operatinglyniscellaneous expenses: Meehan g increased costs of operating expenses and fulifilliment $4000 *Postage, Printing,Staff Hourly Pay,Additional Rent Fees* "T'OTAL nondiscretionary increases: $4000 Adventure Travel Trade Association, Pre-Suimr-nits Discover Kodiak Board of Directors and staff has k)ng wanted to engage with the kidependent adventure tiraveleirs of today's world."rhis goes alongside with additional irnarlikefn6 efforts put forth in showing our community 4-1 a move active, Ipaeopalle based way,. Thils program allows us to most;6 delegates who advertise and sept adventure travel gJobally."T"his is partneirsHp with the State of Alaska,Allaska TravO Industry Association, Adventure Fravell 1Crade Association and Vislt Anchorage,who was recently awarded the 201.6 Adventure Travell"T"rade Association ConventioW Discover Kodiak Update to the Assembly - Director Chastity M... Page 19 of 334 AGENDA ITEM #7.A. What is adventure travel? • Adventure tou Hsuaa generates at$89 When in glloW spendiin . • Compared to horn adventure travelers, adventure travellers are more l'ilikely to use guide ,services, locall to0~111'operators,and other local ser0ces. • "The average adventure traveler is age 36. Helping us reach the younger generation of travelers„ • 6%of departures from North Amierica and Europe are for adverntuare travel„ • Adventure travel is growing at a rate of 17%,whereas mass travel grows.steadily at a rate of about 4%, • Adventure travelers spend significant imoney at local retailers on apparel and outfitting. Program TOTAL $i!000 PAIll I Destination Services- RUral Development IFa llllitator Kodiak is already world renown for nature-based tou Hsrn. Incredible assets exist:,or can be developed,to expand offerings!in adventure and cu kural tourism. By harnessing these assets, and talking„advantage in the book in adverntuare travel worldwide, Kodiak is posed for si rnif'icant growth over the next decades ro fay capture this growth, there are actions the destiination can do to prepare current businesses and incubate future businesses to take full advantage of the growing touarisim economy,,We would Ilike to briin 'in this consulting&development group to offer the following serrvices to the Discover Kodiak membership,as well as key players from around the island (including Borough Assern bly/City Couancil members,village fly ins and corporation stalkeholders): 0 10 days of adoral Touarii.srn visioning and planning 6'Work,shop,s and seminars Create a rural touariisrn'n development strategy and'irnnplleruaentat'ion plan Program TOTAL....$12,000 .... .................... .............. ........ ......... ................... ...... .................... ..................................m.m................................. li'rntal o (I scr°etiona e laeonse ivacu°ease 4,000 total iarol rare°n expens e ivar reasu,wa $2 1,000 i,.OTAJ ijr crease RrG'!giu,.,,,:b, d,:n II°v 20 i% Budget0,000 Discover Kodiak Update to the Assembly - Director Chastity M... 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UN N O + N ' c: N +' N Ln N >, N L > N 4-j � f6 U U ~ N f6 N U �' N N bA _ f6 N O N �_ O bA V) Z5 O .O c N M N c: U f� N O V) ._ _0 = -0 .- M N N ULA L V) U •U L a + N H Y a--+ =1 U a + U L ('p N _0 >` � N u ato O N O Y ON M U U -0 DL N LNN f6 f6 E bA � _ L "_0 �j N L O N UciU te0- 0 -0 aJ UL L f6 N i — N N ~ OU ate-+ a + f6 > _0 Ln N O +-+ N cin N M ( to L >% N . � -0 N � _0 O _0 O Q Q N N -0 �_ N � N O _0 _0 U N O E c� -0 U Ln +- N O N v c: N N N O � a--+ L N U U c� O _ v Ln a }, � � L a U vN v a E M +j 4v-jE N V) N _0" � LnO a V) N O O O N bA N O �Nv� Nv� m E E N ++ V) a--+ a + N L �_ N U � = � N }+ a -0 _0 L L O N — ON N Ln L L MV) W M N O v 0 4-1 -0 N O V) � 4--+ N 4-j 0o Q a •— bA U - O N M M M V, f6 N N }, � L O = -c V) M V) D D L 0 N bA L '� N � •0 N in p , L N O N N N M v bA M L N U O NO w -a E N E +, .� .� N L 4-1 O Q = N (v N N U N V) O � O W o °o v v v v � �° v E o r' O r' Q cn - H U Z .S Q -0 Z a cn V) w O m u u �: U �1 . . . . . . . . . . . . . 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Page 34 of 334 AGENDA ITEM #7.B. L � O O Ln O L f6 O U L (� f6 N Ln L Q f6 Q bA a--+ v c . O L _ tx LN 0 °N 07 V) ' v 4-j Q M O v _U c� U _ v 0 -0 _0 a.., Ow 4-j L 'Q L w V) O Ln O v L O _0O Lu -0 bA Vv) u ra °J v � f6 O O -0 U Q v =5 v _0 a-+ U L v E ~ N U V) m v V}') f6 v c� v v bb - v V) v O 0- cn v 0 v v v +' r-i U v ('6 L -0 L vbA _0 -Ln v p O U cn O v > Oc� V) c v N C: 4-J Q - J O -4-1 cv Ln bA ?�. N c� �L Q J O � � N N Lv? 0 � � v N nvv VL,v) -0 v N -0 ra v Oc: OL O O -0 ra +, v w Q � O v E Ewv 0 0 E vQ O 4Nc�i V) O v � � p Lvva-1 V)v O Ln Ln 4-1 Ln Q 4--i L v -0 Q E L v L v >- v M > to vi 4-jv v V) U L � W c: V) f6 � a--+ V) O = M f6 Ln +' c: V) Q V) L 'f6 a--+ f6 O Ya--+ bA v D v 0 0 LL H L U O N O .N r-1 wO L p m �„ bA aA o u Ln v v v O >, W p O p L — L7 ._ O Z F Z oC 2 a F ._ � U m . . . . . . . . . . . . . Bayside Fire Department Update to the Assembly - Fire Chief ... 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Page 36 of 334 AGENDA ITEM #7.B. � v +, O N v c� o E -0 •- M L N O c� v N v r) � - bn w -0 c� u- vo v E o v O L V) U +, rl U _0 i L U 0 > i Q O 0- ON_ 0 � a > j W V) V)ago ° -0 °4-J L c� _0 v �' v aA -0 L L O a v 4-j U v O O cn v �' v E v L - 0- U +' N -0 ja f6 V) a Q v 0L v L M ,S v L v bn O > v �' �O v a) � � Z5 _0O U v 4- v _0qA v V, c� a -0 Ln v bn aj — f6 L N M O •L _0O v N V) O O U > N V) L f6 V) c� v c� a ago '� W � �' v O v � � M o — � E -0 v L o v v ) +' a N v -0 v o V) o - v •� -0 X M O L — L (z Q -0 v _Q V) � f6 O N _) ,N f6 � v L v — O N p }, ++ 0- ++ Q U L V) 4 N 'N p 01 U a-J O a v E L a + Wv v cn v U v 0 H OYUA O _ H Qa V) N C 0 � " i O E Q o Bayside Fire Department Update to the Assembly - Fire Chief ... Page 37 of 334 AGENDA ITEM #7.B. ISO REPORT 2015-Response from Kodiak Island FD 1 Mr. Darin Cabalona 514-968-2424 Mr.Cabalona, The Kodiak Island Borough,the Bayside Fire Department and myself appreciate the opportunity through this clocument to retain our ISO Rating of a 4/4Y Until the next scheduled ISO survey of the Kodiak Island FPA 1,Kodiak Island,Alaska 996,15 1. Emergency Communications Earned Credit Credit Available 4M Credit Emergency Reporting OM 3 (2 parts. 414 CFR and 422 TC) 422, Credit for Telecommunications 3,.20 4 432Credit for Dispatch Circuits. 1.20 3 Item 440. Total Credit for Emergency Communications 4.70 10 Item 410. Credit for Emergency Reporting (3 Pts) 030 AJBBasic 9-1-1, Enhanced 9-1-1.or No 9-2-1 10M 20 1, E9 1-1 Wireless M 0 25 2. E9-1-1 Voice Over Internet Protocol(VoIP) 0.00 25 3,Computer Aided Dispatc�h OM 15 4,Geographic InformatIon Dispatch(GIS/AVL) 0.010 is Review of Emergency Reporting Totail' 10.00 100, Item 422, Credit for Telecommunicators,(4 pts) 3.20 Item 420.Telecommunicators(CTC) Al. Alarm Receipt 20.00 20 A2. Alarm Processing 20.00 20 B, Ernergency Dispatch Protocals(EDP) 0,00 20 C.Telecommunicator Training and Certification 20.00 20 D.Telecomrnun�cator Continuing Education and Quality Assurance(TQA) 2000 20 80.010 100 The above items are out of the Bayside Fire Departments responsibility, The dispatching is done by the City of Kodiak, Item 432. Credit for Dispatch Circuits,(3 pts)=1.20 Bayside Fire Department Update b» the Assembly - Fire Chief ... Page 38mf334 AGENDA ITEM #7.B. ISO REPORT 2015-Response from Kodiak Island FD 1 FIRE DEPARTMENT 513. Credit for Engine Companies 3,17 6 There are two Pumpers: one with a 1,500 gpm, midship mounted pump and a 1,000 gpm midship mounted pump. There is also a 1,000 gprn front mount pump on a 3,000 gallon tender, There is 3,500 gpm that can be provided, 0 'The Bays,ide Fire Department apparatus wil!l all be tested within two months and documented. The results wifl!be maintained both on computer and paper and will follow NFPA 25:STANOARD FOR rHE INSPECTION, r[STING, AND MAINTENANCE OF WATPR-BASEO FIRE PROTECTION • Hose tes,ting will be completed an all Bayside Fire Department hose no later than Mayl,2016. All hose will be individually numbered and enter on an individual hose card as well on the COMPUter per NFPA 1962: SIANDARD FOR THE CARE, USE, INSPECT)ON,SERVICE TESTING,AND REPLACEMENTOF FIRE HOSE, COOPLINGS,NOZZLES,AND FIRE HOSE APPLIANCES, • NFPA 1901� STANDARD FOR AUTOMOTIVE FIRE APPARA-rus wilt be reviewed to ensure that al I! apparatus Meets the Current standard, 0 A new tender is to be ordered for 2017 and this should gi�ve us additional reserve pumper credit, 523. Credit for Reserve Pumpers 0.18 0.5 0 A new tender is to be ordered for the 1" quarter of 2017 and' this should give us additional reserve purnper credit. The tender will meet NFPA 1901. 532. Credit for pumper Capacity 2.63 3 A new tender is to be ordered' for the V quarter of 2017 and' this should give us additional reserve purnper credit. The tender will meet NFPA 1901 arid have a 1,000 gpm pump capacity, 549. Credit for Ladder Service 3.28 4 * This will not ch,anige, 553. Credit for Reserve Ladder and Service Trucks 0.00 O.5 * This will not change. S61. Credit for Deployment Analysis SAS 10 * There may be a CAD systern installed in the future within the dispatch center. 57'1. Credit for Company Personnel 2,53 is * "there are six (6) new recruits being trained at this time. There will be an additional class added and trained after 1-1-2016, There wiII be ain additional class in the fall of 2016, This should bolster our numbers and place more firefighters on apparatus for all'calls. Bayside Fire Department Update b» the Assembly - Fire Chief ... Page 39mf334 AGENDA ITEM #7.B. ISO REPORT 2015-Response from Kodiak Island FID I FIRE DEPARTMENT(Cont'd) 571. Credit for Company Personnel(Cont'd) 2.53 15 • A Fire Fighter I Class will be taught starting in FebruarV at the Kodiaik Fire Department, The Bayside Fire Department will have several men at the class for Fire Fighter I Ceiiification. l"his will follow NFPA 1001,S rANDARD FOR FIRE FIGHTER PROFESSIONAL OUAL IFICA TIONS, • Record keeping will improve in 2016 with a cornputer program, in track�ng calt attendance and improved training opportunities on the training center and at the station. 581, Credit for Traiining 2.40 9 • Section A Facilities and Use: A training scheduled has been developecl and will be used to train Bayside Firefighters following NFPA 1001., STANDARD FOR FIRE FIGHTER PROFESSIONAL QUALIFICATIONS IN 2016 • Section B Company Training: All hours will be documented and signed: by the individual. These documents will be filed u,ndier fire department training and the, individuals training file. The training includes 16 hours of structure fire related!topics, This will follow NFPA 1001�STANDARD FOR FIRE FIGHTER PROFESSIONAL Q UALIFICA TIONS. • Section C Classes for Officers:Several training opportunities for Officers CE wilt be taught and with the Kodiak Fire Department,which is,a career department during 2016, • Section D and E New Driver and Operator Training & Existing Driver and Operator Training: NFPA 1451� STANOARD FOR A FIRE AND EMERGENCY SERVICE VEHICLE OPERATIONS TRAINING PROGRAM will!be in place by 2017 • Section F Training on Hazardous Materials- A classes on CFR 1910.1200 Hazardous Communication, CHI 1910.333 Lock Out/Tag Out, CFR 1910.1030 Blood Borne Pathogens will be taught and documented in the I" quarter of 2016 and Hazard Awareness in accordance with will be taUght and docurnented NFPA 472: STANDARD FOR COMPETENCE OF RESPONDERS TO HAZARDOUS MATERIALSIWFAPONS OF MASS OFSTRUCTION INCIDENTS. • Section G Recruit Training: Traintrig records will be maintained on all new firefighters (recrults). Training will be according to NFPA 1001: SEANDARD FOR FIRE FIGHTER PROFESSIONAL QUALIFICATIONS. A Firefighter I Class will be taught by the Kodiak Fire Department, The class will! meet the requirements of NFPA arid the State of Alaska Fire Marshalls office- • Pre-Fire Fire Planning Inspections: An inspection program will be instituted in 2016. Records of preplans will be kept. 730.Credit for Operational Considerations 2.0,0 2 • Bayside received the total poinits available for Operational considerations for SOP and IMS, All existing SOP's,SOGs and IMS documents will be reviewed in 2016. Water Supply 616,. Credit for Water Supply 30,00 30 a Bayside received the total'points available for Water Supply, 621 Credlit for Hydrants 3.00 3 Bayside Fire Department Update b» the Assembly - Fire Chief ... Page 4Omf334 AGENDA ITEM #7.B. ISO REPORT 2015-Response from Kodlaik Island FD I Bayside received the total points available for Hydrants. Water Supply(Cont'd) 630 Credit for Inspection and Flow Testing 3.20 7 631 Frequency of Inspection • Bayside will start testing hydrants according to the AWWA-17 In,5tallation, Field Testing and Maintenance of Fire Hydrants. The,results will be recorded and maintained with other records at the Bayside,Fire Department, The program will start in the spring of 2016. F req uency of Fire,Flow Testing 0.00 7 • Bayside will start testing hiydraints according to the AWWA-17 Installation, Field Testing and Maintenance of Fire Hydrants. The results will be recorded and maintained with other records at the Bayside Fire Department, 1'"he program will start in the spring of 2016. Community Risk Reduction 2.40, 5.50 10,25.Credit for Fire Prevention and Code Enforcement(CPCE) 1.05 2.2 Fire Prevention Code Regulations(PCR), bayside will evaluate the current code regulations per NFPA 25:Standard for the Inspection, fasting, andMaintanance of Water-Based Fire Protection Systerns, NFPA 72:National Fire Alarm andSignaling Code and any applicable existing codes. Fire Prevention Staffing(PS): Bayside will continue to do fire prevention with available staff, I lopefully, with more people added'to the departments'roster, Fire Prevention activities may increase, Fire Prevention Certification and Training(PCT) a The Bayside Fire Department will have a certified and trained fire prevention officer in 2016. Fire Prevention Programs(PCP), The Bayside Fire Department will maintain, evaluate and document their fire, prevention programs in 2016. 1033.Credit for Public Fire Safety Education 0,96 2.2 Public Fire Safety Educators Qualifications(FSQT). it is the plan of the Bayside Fire Department to have a Public Fire Safety Educator in place in 2016 Public Fire Safety Education Programs(FSP): Fhe Bayside Fire Department will maintain, evaluate and document their Public Fire Safety Education Programs in 201.6. Bayside Fire Department Update to the Assembly - Fire Chief — Page 41 of 334 AGENDA ITEM #7.B. ISO REPORT 2015-Response from Kodiak Island FD I Community Risk Reduction(Contd) 2.40 5.50 1044.Credit for Fire Investigation Programs 0.39 1.1 Fire,Investigation Organization and Staffing(to$) It is the plan of the Bayside Fire Department to have a Fire Investigator in place, in 2016, "This position will be added to the organizational tree. Fire Investigator Certification and Training(IQT) It is the plan of the Bayside Fire Department to have a certified and trained Fire Investigator in place in 2016. rhis position will be added:to the organizational tree. Ulse of the National Fire Incident Reporting,System(IRS) The Bayside Fire Department has been negligent in report�ing to NFIRS in the last two years, It is the g�oal of the Bayside Fire Department to maintain up to date records of all!aspects of the fire departments operation. This Includes all mandated training, record keeping, vehicle maintenance records and all other records required by Federal!, State of Alaska and local government and fire board, Bayside Fire Department Update b» the Assembly - Fire Chief ... Page 42mf334 AGENDA ITEM V.B. 29CM "1,910.23(15) 1) (i): 191023:Guair'dinig flooraind wali qpeinhng and holes: "Protection ,ror wall opening.s and holes, (1) Every wall opening from whirh there is a rfror.a of rnore than 4 feet shall be gUarded bYone of the following: (i) Rail, roller, pic*et fence, half door, or equivalerd barrier. Where ttiere is exposure.—belowto failing materials, a removable toe board or the equivalent shall also be provided. When the opening is rwt in use for handling maiterials, thin guard shall be keptin position regardless of a door on the opening. In addition, a grab handle shall be provided on each side of the opening with its center, approximately 4 above floor level and of stanlard streuigth and 1170unting. RESPOSIE: We 11,mve installeda removable two fileir Eflurninurn guard bar systeirn wftf'i toe board, guard raft at 42 iiniches o,ff the ground with side grab handles aind signage. ., ............................... ...................... Bayside Fire Department Update to the Assembly- Fire Chief... Page 43 of 334 AGENDA ITEM V.B. 2 29 CFR 19 1 0.37(a) (,3) 191037 Maintenance, safeguards, and operationall features for exit itoutes. (a) The danger to employees ,must be rninimi2...ed ,(2) 1.7xit routes rryust be free and unobstructed. No materials or, equipirnent n7aY be placed, either j.,ieurmnently or temparardjt, tvithin the exit route. 7"N exit arcess must not go through a room that ran t7e locked, such as a hathroom, to reach an exit orexit discharge, nor may it lead irdo a dead-end corridor. Stains or a rarnp must be f.:mwided uvhere the exitroute is not substaf dially levat RESPONSE: We Ihave liriisfituteld a walk around the station to urumaU e ceirtain thiat 'ally doors and ekits are uiriobstructed. Tf'mis is docurnenteld is on the rnontIlMy fire extingUisher report with a check or correctioin vimotaftni. Bayside Fire Department Update to the Assembly- Fire Chief... Page 44 of 334 AGENDA ITEM V.B. Kodiak Island Borough 95 4606 East Rezanof Drive Kodiak, Alaska 9,961 Now(907)486 1,7ax,(907)4,86-3025 gf°llRE EKTINGUISHER CONDYFION and EXIT"REPORT ... .. ld INo. Location Ndg type JAN FEB MAR AIPIR MAY JUN JIUII_ AUGSEP OCT NOV ICD 1/26 2115 2 Wast End r.Rmflan ADC 1/26a 2/15 3......East ILi od...Excer.Vkirnro......................6LQ0r a.....................AE4C....,.... 1126 2115 C/tAaOn 4 Laumrurtlu°1 HRtoom Floor ABC 1126 2/1'S C/Mala 5 East IE intu Door FHaaanu• AEC 1/26 2/15 �/HtAadru i 6 South DII �O/M ABC 1/26 2/15 CIMMn a:sG Enftirl lCDanaur a"ooir AIE%C 1/26 2./1!5 C/H01h RHallctiraun 1/26 2/1:5 8 C..aaimnlM.5s0o IlRD011" Floor C/mah D 5tawraHRraam �Osnauir I AIE%C 1/26 2/15 C/MaI v North110 Entry ICDo,,00 IHontir AiESC. 1/2E 7/2� A/15 Ima�n AISC 1/26 2/15 11 5DUth E ntI,V IDoor HuOaauu c/2 12 iiquRln W1 ar Rra wHHrcWdu A ff ocir AItZC 1/26 211 o .. a/maiEfV... /IRanow/VC4Ru„Huara dOM AIZC 1/2En 2/15 ....�.., G1a...14 A/a V HaHunIFll��t AEC 1/26 211!.5lu' Buu6Haling A AIBC 1/26 2,11'5 AIBC 1/26 2/15 1' EauHHaHHrulr A ABC 1/26 2/15 17 1DNa McWGHauua,HH,a Gpara,2a A CHats 10assronin room AIEC 1/26 211.5 t/211d AII:YC 1/26 2,115 2 IHo llau HRa9anran ffdrnaro¢' fRuuulIdii ug A CPastu taa,irpua ........................................ ISUIRuIdihn,g H5 Dag moron&1 O ff'ke IR uildilun,g C Ary222a'Rnns Bays Dufldi6n Ilk 2Ht Metall aH stDi odea.... �...... ......� 5panas Hiro sat�ra5a�Haasnnrc II Exits AH xks q::ue a alnd CgaaH° K . ...i K Ll Lj-L f:,,ocatmons *Please Record Any Comments or Areas of Uoncem On Reverse Bayside Fire Department Update to the Assembly- Fire Chief... Page 45 of 334 AGENDA ITEM V.B. Bayside Fire Department Update to the Assembly- Fire Chief... Page 46 of 334 AGENDA ITEM V.B. 3 29 CFF? 19 1 OA 101(b) 1910.1011 f:::faiirnrn,mwe gases. (t))"Compressed gases." "T'he in-plant handling, storage, and utifizatir..)n of all cornpressed gases 0 qylind(.,�rs, piodable tanks, rail tankcans, or n70tor vphiciq cawo tanks sha/1 be in accordancv witty Comp,ressed teas Association 1"Iarnphlot -f-1965, which isiricorporated by reference as specified in Sec. 1,910,6. 3.5.1: L)o not sitore- cylindors noar 1--iighly flarnmable solvents, combustible waste material, or similar substances, or, near unprotected electrical connections, gas Flanges, or,arher sources of ignition. RESPONSE: I he Bayslide 1::1ire Department Ihas no large cornpressed gas cyllinidiers of frniriiialble or combustible gases. The oinly compressed gases that are an site are: a test gas cyHndeir four our four gas meter and smaEl propane bottles for Itmeatmng torctiuesw rliesp are now stored in a ventilated area and in a non-cornbustiWe container. 11171he high piressuni.w cascade bottles Viave been hydro tested. The bine-athing wr con-ii1pressor has beeiri :--servicii�term for air quWity and passed and is on a quaiftefly inspection program. Bayside Fire Department Update to the Assembly- Fire Chief... Page 47 of 334 AGENDA ITEM V.B. kuba,Do invoice .......................................•....••••••••••••••••. 2012 M11 Bay M ............................ ............................. hydice# Kodiak,AK 99615 ......................I........................................................................••••••••••••.........•............. 07....486...2960 W8,0016 863 ...................................................................... ............................................................... ..............................................................•..........................................................................-...........................................................•............................................................ 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Page 49 of 334 AGENDA ITEM V.B. ............................................................................................................................................................................................................... ............... ................ .................... .......................................... & U� 0 O'o 0 0 wo v rl W 0 w :3 a ,i mEv- urro '!,:, r x A Z to P.i 10 W> CID 10 nA. IF I ..i. FOR o(''loo FF E Q.T,M Q Sas «9n mY T S cz� 9: iM; P . 9. z 4 a 41 T S.',g 0 C)c) W ro Ij Z-1 0 C §i P.E. ................................................................................................................................................... ................................ ir 7R, rr am � K4 of r eta R 5 A . .......... IUwM z 21 w .............. S',�10 M ir�r :z Wp .. ....... ............ .......... ................................. ..................................................... ..................................... ........ -------- ........ .................. ........ DOZ1,91te m oodav-0130 81 WPW 1XaN ............................................................................................... ................ ............ ............. Bayside Fire Department Update to the Assembly- Fire Chief... Page 50 of 334 AGENDA ITEM V.B. .......... .................................................................. ................—................. 1i 13 ra VA rev rakt 3 51: g mu 5 0, ma UI qq 1 'S R Flowrate Reading 5, j@ g E Oaux w !L 2S, > ....... ...... ........... ............................ ........... IN > '25 0 1w, Ll IN z 0 ............. raw rn fin' 48 A3 RIO CA inFz n.Y. all al 4, �e --M W, d kw' TU a tj 10 to In 9 q 9' r 12 Ing, Q pp P3, 1z N. "':5 1. sin YY > air 77 z FA 12L 3 7]7 ..........9............ I..J .............. ........... ............................... ............................................ Bayside Fire Department Update to the Assembly- Fire Chief... Page 51 of 334 AGENDA ITEM V.B. Trace Analyfics, LLC Invoice UP68 HornNar Pod Road,Austin,FX 76738 Rhoneg�M),�2474024 11 F=�M�263�0002 11 www,drc1hec1,daib,c,oqn 15-18,092 Federall M-744.1M= �lRill TO: Ship, To: BinyMde Re Depaidirnerif IDayside FIre Delp artrnent 4606 `wIRezonof Ddve 4610,6 East Rezanof Drive Kodak,AK 99615 Kodak,AIK 996 5 I Fln I — 2 1��j 5/20 Qty I RAW Roufline Aoysis $Saoo $80.100 Saunrntateat tor:806qq Fire Depqdment RepRrt lNo. q 5-33240 Thank YOU for seqecti[irng"U'race,Au--ooyfic,w,LLC to fest I,*quofity of your Subf0fal cornpressed IbreatRnur g dr, Discounf Merase refeuence H--m hrrvollce Nurw-klber on your d,,ueck or gndude a copy of the Taxable Subtotal ............................ iinvoice, We allsio accept Visa,,MaMerCarcl,Arnericairr Express ond Mscover, ...... Tax $H0 Be as 1:m[f et amus"GO GRT.11'94 efforh-by 0eldinq to tilave your ffivolcis seird via eau nin ShIpj'Aing 011ption iw invoke rofal $w,c)o ___—firffid here ff you would Rke invailces eirndWd 2,provIde the ........... f0flowing.. Payments Name: ............ Amount C)ue $Suo Emal Note,Payrnenis due Fn Y.S DrA�Ous Pronnpt pay disc,,ounfs to kein must be postmairLed by 12/2,512015 Pagel of hvoice 15-13092 Bayside Fire Department Update to the Assembly- Fire Chief... Page 52 of 334 AGENDA ITEM #7.B. Via. mro � u 7 nr iC" � a a % "m so or W Ca ,, e r p ha a % a aer -'e '%'• `t7 �C'r 'i Y� x "�aeu alfry a�.e @ tnx n m,,,,�,,,,,,,,,,.„,,. cc �.., �..�.,. "� %way t� &fA PA'Y &"'�f ' K,Gn aa`".'��.. u ro 0r 4 A 03 IV fog Un up J � i 7 1 4 0R�A '.: .@ %�^ P"D Y z C.a q q ¢v a d' u M1 'vim C°y ni ' mei rcri r�re C.D ,+„' acv ua" ✓a`" ry &�,v mm � n ,gyPn� c'ap EY i ce ". ^^ g n° ':�.. K"9 V%f 'y l ex l,'. t rU C,M EL Le AA!! a Z nnro r ueo Z > Mei z gym. �yr � ¢C 47 ... 41- q Fn c II m �a ,z ". dZ r„ ,ArR n^u ran C„ n co 9 TIM PASSp � Bayside Fire Department Update to the Assembly- Fire Chief... Page 53 of 334 AGENDA ITEM V.B. 4 29 CR? 19 10.10 (d)(3)(fi)(a): (d) Cointa1nr-,,r and Ilfroirtable tarn k stoma ge- (3)Desaqn, construction, and rapacity of storage cabinets (J) FWe resistance, ,(a)Metal cabinets;constructed in the following manner shall be deemed to be in compliance, The bottoms, top, door, an!d sides of cabinet shall be at least No. 18 gage sheet hon and doi,ible walled with 1 I/V inich air space. Joints shall be riveted, welded or made tight bjt sorne equally effective n7eans, The door-shafi,tw prolddf..-O with a tfirse-point lock, and the rk,)or slid shall be raised at least 2 hi hes above the bottorn of the cabinet. RESPONSIE.il: rhe cabinet Ihas been irepMred. I he qj::iiiifled nmaterials on the sfielves have been cleaned and in,aterials are now properly stored. uuuuuuuuuuuuuu yrs ..... w ...... Bayside Fire Department Update to the Assembly- Fire Chief... Page 54 of 334 AGENDA ITEM V.B. 29 CFR 1,910.15 7(e)(3): '19 10.157:Portable fireextingluisti,eirs. (e)Inspfwtion,maintenance and testing. (3) 77-Ye employer shaft assure that portable firp extingu4shers are stibiected to an annual r-nainte-mance chpck. Storeid preSSUre extingUishens do 170t mquire arm irtemal examinatfon, 7 he eirploy(-.�,�r shag reward the annual maintenance date and retain this record for one year after the fast entry or the life of the shell, whirhever is less. The rec ord slIall be aitaflable to O'w Assistant Secredwy upon request RESPONSE: All plortable firew, extingd1shers have been inuirinbeired as to thefir locaflon. Sljpaires are also marked. Extinguishers aire checked eveiry thirty days and dr'cumente,d oin a hand sheet (kept in the Fire IExfir-quisher folder) and ffleld in the cornpuler. AininuallswiH Ibe compteted and documented. ............. .............................................�� ..........�"41, g� .......... Bayside Fire Department Update to the Assembly- Fire Chief... Page 55 of 334 AGENDA ITEM V.B. Kodiak Island BoroughI FIREPROTECTION AREA# t 4606 East Reza uof Drive Kodiak,Alaska 99615 Phone( 07)486-4536 Fax(90'7)486 3025 F']RE EX'FINGUISHER CONDrriON and EXIT REP()RT . ...................................................................................................................................................................................................................................................................................................... o� ..INo. Locadon Wdg Tylpe JAN FED MAIR APRI AY ....JUIN. . ..........°p. .�::...... AUGSCEP OCT NOV ICD C/27-- 1/26 2/1.5 1. KARESRoom ddamnm ABC 2 Wen 5urod.,,•Excer.Rin dgoaun ABC 2/26 2/15 C/2 3 East End II'xce„ai.Rin d6uaaP �AdEC b./25 2�A'S C/Wfln.. add .... 1/26 .....2/2 .... 4 Lauunrcdu9Pddaomreo 0°tlaasar C/Mah 5 East Entry Door Hour ABC 1/26 2/I15 C/Mah ssrIXulffiEinhyr'soor Floor ABC 1/26 2/15 /V�atlma 7 Wast Einri,'yr CDsurau' O tlau ar AEC 1/'25 2/15 C/Mah d„bt ar1/26 2/25 _LCamnsc & Floor CIMMn 9 store sr FR0.3 2/26 225 C/Matl .a ¢d ara�m Iran . ... . r D"tlsarurABC 2/26 2/2;IX dAIRaV ....„ . Maiun ABC 2/26 2,/25 1.3 South Entry Door How .1.2 North If.Dor to W,2t H d'ivn5 A floc or ABC 1/26 2/1 S .,13 Day Room/06tl : QE/urrnaoa... 2 drown flanlar ABC .... 21215 ...,.2/2,..... Betwee 14 A/B Msalh Flow- nm AID ABC 1126 2,115 Cu�swlr� �,.... 'S B uiflcfiong A sawn ABC16 A/2IX 2/2� nNtlmn„ sumo Esq 2/2 2/2 1'mAEC 1126 2,/25 OOceV Metall�Cnalrua2a �araul'',Ga 18 SA OatsCBassrmxomn rsa Pttn ABC 7,126 2.115 ^.......... ,..,.. C/2��u ABC 2,/gds 8/15 23 IXArp aIII P Mesas dtl!a�6��P Pw a�SS n'R.TIXam&II'�rn s g Datnraaom&Offike ........ Buu9s�&n .d... ...., .... ..... Apparatus H adr's &Nd Metal arrculrape 611Wt............. 5p a Pas Orn sd'r 11 �a cicsar S AH Uts oplein and Clear ii Locations *.Please Record AnyCorny-nents or kreas of Concem On Reverse Bayside Fire Department Update to the Assembly- Fire Chief... Page 56 of 334 AGENDA ITEM V.B. "o DADC[Its. Bayside Fire Department Update to the Assembly- Fire Chief... Page 57 of 334 AGENDA ITEM V.B. 6 P,9 GY�:R 19 1910.95., Occtipational noise exposu4PV-W,1-4 (c) "Hearing conseivation progiam,as �(1) The emplqyew shall administer, a conanuirw, effective hearing conservation prqgrarn, as doscribed in paragraphs (c) through (o) of thi& se�cfion, whenever employee noise exposures equal or exceed an 8-hour firne-wcr�fhted avevage sound level (TWA) of 85 dr.,,Ncibels rryeasured on the A somie (w;,low resj.mns-e) or, equivalen4y, a dose of fifty perrea F'or puri.x.),ses of the heafir-ko conseyw'.2tion prograrn, err'plqyew noise exposurk-,�s shall be computo.".,,,d in accorclance with ax,pendix A and Table G I 6a, and without regard to anji attenuation provided by the use of personal protective equij.')ment, 1f::HESPQIMSE: A Hearing Coniiiervation Policy has beenwrittein and aire woiricing on docurneinfing t1wsoluirid leveN, of our equi�jpnrsent. Bayside Fire Department Update to the Assembly- Fire Chief... Page 58 of 334 AGENDA ITEM V.B. BAYSIDE FIRE DATE EFFECTIVE PROCEDURAL DEPARTMENT ENS` ISS IID DATE ORDER NO. PROCEDURALORDER SUBJECT: Hearing Conservation Program(IH P) AMENDS: DS: REFERENCE: RESCINDS: DS: SCOPIC AMID PURPOSE: The Bayside l=ire Department Hearing Conservation Program (HCP) has been developed as a formal teat to aid in the prevention of occupational hearing loss for all fire department employees. The permissible exposure level for the Bayside Fire Department Hearing Conservation Program is 85 decibels A- weighted(d A). Employees exposed to sounds at or above 55 decibels as ars 5 hour time-weighted average are required to wear hearing protection and be governed by a hearing conservation program. The HCP shall apply to all department personnel who respond to fires, EMS and rescue calls on a regular basis. The work tasks and associated equipment utilized during training, and on fire, emergency medical, and rescue scenes have the potential to expose employees to noise levels at or,above 55 decibels. DEFINITIONS: Annual Auudoornetrac Test- Audiometric test given to employees on ars annual basis and used to cornpare%ontrast with the baseline audiometric test. Baseline A dlorrietric Test:Audiometric test given at beginning of employment which all other audiometric tests will be compared. Standard'Threshold Shift(STS). Average shift in either ear of 10 dB or more at 2000, 3001„ and 4000 hertz as measured by calculating the difference behAteen annual and baseline audiometric testing and allowing for age as a contributing factor. EXPOSURE IDENTIFICATION: (Identiifiicatnon of Work Areas: Fire Department personnel shall wear hearing protection whenever exposed to noise at or above 85 decibels, The following work areas have been identified as requiring hearing protection: Riding in fire apparatus on emergency responses. Depending upon actual testing, some apparatus may require hearing protection during normal driving conditions,. The FmOW / Department Safety Officer will perform sound level testing on each fire apparatus to make this determination, All training exercises which generate noise from sledgehammers, saws, extrication equipment or other equipment,generating noise in excess of 85 decibels. Bayside Fire Department Update to the Assembly- Fire Chief... Page 59 of 334 AGENDA ITEM V.B. Hearing Conservation Program(H IP) 'Testing and cranking of motorized equiprnent/tools as part of maintenance While perforrningpurnp operations at the pump panel of purnping apparatus and the Ladder Truck and operations of the Ladder Truck with the aerial device in service. Identification of Equipment: Fire Department personnel are required to gear hearing protection when operating equipment that produces noise in excess of 85 decibels sacs t in situations where the use of sulch oersonaI �rotsctt�e �n wa nt ouund cr at an additional hazard to the user See Foto Identified equipment includes but is not limitedd to the following" Apparatus Pumps Mechanized extrication equipment All motorized saws Air Chisels Where equipment operators are required to maintain radio communications while operating fire apparatus, headsets that provide noise attenuation as well as radio communications shall be provided and used. Dote 1: First lime supervi ors are expected to make sure that the appropriate hearing protection is being worn by employees in environments that may produce noise at the 85 decibel level. it is recognized that wearing hearing protection may present more of a hazard to an employee andlor his co-workers under certain circumstances. For example, face to face voice communications at the emergency scene could take ,precedent over wearing hearing protection if the lack of said communication would jeopardize or further imperil the safety of the employee andlor his1her co-workers. The immediate supervisor will be responsible for "raking this decision and communicating it to his/her subordinates. Baseline line Auudnometric am: As part of the pre-employment medical examination, an initial baseline audiometric examination shall be performed and the records of said test shall be Dept as part of the permanent medical records for the employee. Annual Aauduorrnetiric Testing: Annual audiornetric tests will be conducted for all personnel within the department Dote n All employees should avoid exposure to loud levels of noise for at least fourteen(14)hours prior to the audiometric exam. Annual audiometric test results shall be measured against the baseline audiometric results to determine if changes in hearing have occurred in the 2000, 3000, and 4000 Hz range in each earn 2 Bayside Fire Department Update to the Assembly- Fire Chief... Page 60 of 334 AGENDA ITEM V.B. Hearing n Conservation Program(HCP) RECORDS: Employees with standard threshold shifts (STS) - (determined by audiologist via annual audiorn"netrlo test) averaged over the frequencies at 2000, 3800® and 400 here in either ear will have another audiometric test performed within 30 days to confirm an STS. if confirmation of an STS is received on the second test, the Department"s Tralningl afe ✓ Officer will perform a STS follow-up interview. Records of audia netrlo test results shall be maintained for the duration of employment plus five( )years. All employees will participate In annual training regarding the HCP and records of the training shall be maintained by the Department's Training/Safety Officer. The following table defines specific noise level exposures as measured by the Digital Sound Level deter (A weighted frequency response curve- 500 to 10,000 Hz range). These measurements are by categories defined in the policy under exposure identification section. Bayside Fire Department Update to the Assembly- Fire Chief... Page 61 of 334 AGENDA ITEM V.B. Hearing Coiriiiservation Prograrn p--1CF:1) ...................... 1.Appairatws -"--------------------------------- Apparatus Apperatus Measured Measured Flewing MWimurn DeMgnaOon Name db A i evell d1bA Level F`xotecflon are OlutMide hMdia FRequired [Astwice— OutzWellInsWe' ....................................... Engine '10 Engine 10 ....................................................................................... Fngine 11Fngine I I ................................................................................. .................................................................................... Squad 10 Squad 10 ................................................................. Squ,ad 11 Squad 11 ................................................................................................................................ .............................................. 'own. 12 Comm. 12 .................................................................................................................................................. Tanker 10 Fanker 10 c...1 0 x,1..'1 0 ............ ............ 1.ToWs and Equipmeint ................... 'Type TaOMEquip'nent Measured dbA it�evei Hearing Protect(on Minfmum Safe Required Distance Extricat(onFquipmen� Chain Saws Porlable,07enerafors ............................................................................................. P4v Sawrz All ........................ ........................................-........................ ......................................... PPV Venfiladon Fans SCBA Pass De'vice ............. ..................................... .............................................................................................................................. Air Compressors ................................................................................................................. I eaf Mawers ......................................... 'Weed Eater .................................... d awn Mowers DieselExhaust Fans ................................................... Dispatch Alert Fone .......................................................................... 4 Bayside Fire Department Update to the Assembly- Fire Chief... Page 62 of 334 AGENDA ITEM V.B. Hearing Conservation Program(HOP) 'Requirement for hearhig protection inside cab roforewces emergency response situations. Sound level meter recordings do not require hearing protection inside cabs for non-emergency responses (sirens/horns not in use) " Minimum Safe Distance = Distance outdoors from designated equipment where dbA measured level i;9 less than 86 and hearing protection is not required. All personnel will wear hearing protection outdoors when apparatus/equipawnt/tools exceeding 85dhA are in operation unless safety considerations dictate otherwise. ** *All dispatch speakers will be equipped with volurne rheostats and set at a level between 80-85dbA as measured by department sound level meter. S Bayside Fire Department Update to the Assembly- Fire Chief... Page 63 of 334 AGENDA ITEM V.B. 29CF-R '1910APO(q) (2): 1910.120: liazan.1olus waste openatioins aind entergency resporise. (q)EITIWgORIIC�y r6?sponse prQqnvv hazirdaussut.'mtanc(.;^ releases. 7 his paragraph covers empk-)yers whose en�i loyees arcs era(, ed in emei-gency ,P �Wz FIRSP017SE) no matter, where it occurs evc�.--,apt drat it does not cr..)ver ernplqy:'.Iles &17gaged 0 ope.:-Iln.itions specified 0 paragraphs (a)(1)(i) throuf1h (a)(1 ffiv) of tfrtr section. Those efTlefP07CY response organi7ations who hav#-,a develoPed and iniplemented pfugrams equivakml to thkt panagraph for handfing reh.�,,,as�.-s of hazardous substances pursuant to section 303 Of tyre &JrX",WfU17d Amendinents ,and f3oauthorization Act of 1966 T-11anning aru:i Oominuni�y Right-to- 1<170w Act of 1986, 42 U S%C, 11003) shall be da.�eined to havo met the reqtfire?nems of this,t.xenigraph. (1) E-Me%P170Y MISPO-1,Se plan, An emergf.,vicy req.)oryse plary shall be deve*)J.-Ped and irn�:Vernentpd to handk;, anfiripate,,d emeqqerwi-,as prior to the cornmence..mev-it of emergenir',,.y rpsrumse open,,Wons. The phin shall be in writing al7d avadabh-�, for in,s-piection and cq[)yirq yt).v wnploycr.-)es, t1ur-6r repr(.,�sentcifives and OShM personnel. Bayside Fire Department Update to the Assembly- Fire Chief... Page 64 of 334 AGENDA ITEM V.B. DEPARTMENT DATE EFFIII�TTIVE PItOCEDURAI, aS'1.J ,T CT. Hazardous Waste Operations and Emergency Operaations AMEISDS: RESCINDS- PIE The Bayside Fm re Department responds to medical emergencies„ fire emeigi d cies, and hazardous rnateriafs incident emergencies. There are p2 volunteer aawrn,ployees and a paid chief provie•fing arurrd c' aanry response„inspection sand assistance in public eaadercation actirrities. Emergency Medical Response The Bayside Fhe Department provides ftrst responder and EMTlevel pre-hospital carp, Our.station is not stafteo°,24 hours a dqv. The rninirnaa'rn tew.71 of certification for all volunteerpersonnel is bash emergency technician. AN personnel are CFIR certified. We respond in PPOs or enr gir'raa to most rr edicat incidents, supplementing The Kodiak Fire Department with additional wroW nteer per,sorinel on rnora complex medical incidents. Fire Related Response AN fire appamtus are tarry equipped with firefighting equipment and foam a A°apabrtsttras. The staffing for fires related incident;,r by volunteer personnel., fncidents Uwe ca:arrnmonly respond to include structure fires, vehicle fires„ brush fires, trash fires, down power lines, carbon monoxiada.*alarms, fuPP spifts and alarms activations. d•paur?amunfttas are rated on fife pr°rslection servk es by the Insurance Servideffic.ea(ISO)fog.,purposes of a deter'mirntrrp.fine insurance prerr iurrrr rates., The 1,150 uses,a scale..of't to 10,tear being the least fireservice adeftve q, or the ,worst ranting, and one being the best raligg. The BaysWe Fire Department,and Kodiak Ror'nugh Fire Pratection District l currenfty has an ISO rating of foam(4)&4'Y "thls is a,good mark for a Vowing community nityr Penitis a combination the department. The hiflyd equipped engines«hang with our tanker proviadaa 4,500 gallons per minarte pumping capacifr. Hazardous Materials Response The Bayside rlre Department operates a lovel of Awareness Matedals response Team. the City of Kodiak supplies a Hazardous Materials response.All personnel are trained at Me first responder level.,A support truck oeardea*s protective material,breathing apparatus,•special communications equipment, The support truck also carries a wide va°adety/of spilt and leak control equipment. "I"echnical and IHaa erdous Material t:lespo nss Technical and hazardous Materials response and rescue is,supplied by the Cky of Kodiak. Bayrside has no egariprnent or training to perform high and loww angle rope ro.wcare or hazardous material response. Additional response equipment in use by the department- ....... `rugines 1—3„ 100 gallon tender with '1„000 gl•;nrn pump I Communication bars p—63'upport Vehicies Bayside Fire Department Update to the Assembly- Fire Chief... Page 65 of 334 AGENDA ITEM V.B. I111azam°do us IVaste1per fiamnrw wind Emergency 0I1fm ratio ms Training and fety The TrWning ffie.*r/ OMOI develops and oversaaaa all departmental haining e durafiorr pn.V.rarrns. At 9h,ds time we have the capaa bddiffo conduct fuse(fire#rrmirrirnrg dridMs.. These are conducted in a bum bu d'd'irr for dive f¢rar drills sinudafinq an acluW structure fire. The fr f nirnq ffrmcidify i�;Waafrnd bthe&�ysrkhd fia�r,�f . Th sfrurfuge is visible frorn Rennof Drive throv.9h the fence as is ff1e flash ovL-wdraid'ern The bum building i;S' u,se d also for search, rre vara,»and daaddaar trainkig enduring various rdiidds,. This facafidy rs lso n,rfidize d b.Y ofd er area fire and p arfrrmerids. Bayside Fire Department Update to the Assembly- Fire Chief... Page 66 of 334 AGENDA ITEM V.B. 29 C1:::fl 1910.134(d) (1)(iii): (d) Sek,.wfion of This paragraph mquires the eniployc..w to evaluate rospiratory hazard(s) in the workplace.,h, identify relevant workplace and usmr- factors, and base re.sph"ator seleiction on thesc..'r factoy-s. The Paragraph ab'o specifies appi-opfiatelY protective respirators 1br use in ID/I I aftnosI.Aeres, and the selection and use (.Wair-purifying #--c..�spirators. (5) The employer shall identify and evaluate the respiratory ha,zard(s) in the workplace; this, evaluation shall include a reasonable, estimate of employee osxposiurr..-��s to respiratory haza,rd(s) and an identifiration of the contaminant's chemical state andphYsic,,.21 forn?. Where the employer cannot identify or i'vasonably estia-ute the ernplojfee exposuire, the ernployer shall consider the atmosphere to be OL] RESPONSE: A Reqpfiratory t',rote l3rograirn has been writteni aurid is Il eiinig f6flowed. Bayside Fire Department Update to the Assembly- Fire Chief... Page 67 of 334 AGENDA ITEM #7.B. —�; BAYSIDE . : CLQ DCRA L SDE P P�' ENS" USS bD DATE O NCD. PROCEWRAL ORDER 1 2-16-16 2-16-16 A-02-16-16 SUBJECT: Respiratory Protection IPr gir rtnAMENDS: REFERENCE: RESCINDS-. HEALTHSAFETY AND ate: P ar SHEET . .... -1646 tw Hespnt�a✓Pro ectcm �rgrarb" � tararIw .I-4e purpose of ands suurrnurusry street is to spaecity keyrequireruneents, training, Introduction: pmeu,scraaal roles, and erampduayer policy, The complete p of yr and,staraad�uru�s raaan•st be camrNsu.sft�„�frar adet�pds. do respadrata�rya JMWeCUOru pma grarn is designed Cit..protect...employees...f'ro�aa...the eering Purpose. irp ewcontrols no feasible wend during the intefun period fh t engrneerk�onhol puretuehy installed............... _................................................................ ..........................� A. A written standard operating prccedurp aprrmerrrdng selection and use of respirators. , f��lesppratcry protection equipmentincludes all negative, and ,positive Requirements: pressure respirators and dust masks, C Monthly inspections. User tr fralru,g and fit-testdm . lCanrmce,both ururtua�pl baud �lodir� fdpr r r dr C m nrearse... ...., f. l ''d�c'rl�.u8.rl�B' q,. Tramllg� tsurtra�rd �rw. �9cnrmmrndf�efae-tuer BY... Vin. LEAMER * FrPsure a pmrruper�y supervised prQg a!rsnm fmy corrupnefeant personnel. risure that ad'oga.nwe,resources are available to maintain the protection pnpgra m, Ensure proper,pmr dices are frmdpamwwed. Roles Irn Check the respirator tl`t each time it as donned, Responsibilities: Proper use and swage, k nrruedl u`ety.evacuate an area if the respirator fails to provide proper prrofectinn. Report arny manllunct nn to the s (ety and tr drnsrag leader. w Engineering remnntrols ww0l be used to a flevrate grr re-duce exposure when feasible. Comments: Bayside Fire Department Update to the Assembly- Fire Chief... Page 68 of 334 AGENDA ITEM V.B. Respiratory Protection-Program IEI EI AL Purpose This document provides inforrrnation and guidance necessary to insure that the respiratory protection program of Albemarle Fire Department is consistent with Occupational Safety and Health Administration (OSHA) standards, This document outlines the minimal acceptable requirements for a respiratory protection programs, delineates responsibilities, provides selection criteria in determining respiratory protection needs, and lists currently approved respiratory protective devices used at the Albermarle fire Department. This document implements the provisions of Title 29, Cove of Federal Regulations(CFM), Section 1910.134,and Respiratory Protection. Scope and Responsibility This document is applicable to all Albermarle Fire Department personnel who are perfonnin,g duties requiring the use of respiratory protection to prevent unnecessary exposure to airborne concentrations of toxic materials equal to or greater than the permissible limits established in existing Federal, and corporate occupational safety and health standards or criteria, The Fire Chief is responsible for implementation of this respiratory protection program. 2 Bayside Fire Department Update to the Assembly- Fire Chief... Page 69 of 334 AGENDA ITEM V.B. Respiratory Protection Definitions for the purpose of this bulletin, the following definitions apply. * Approved Safety and Health (MOSH), or the Mine Safety and Health Administration (MSHA). * Contaminant A harmful, h-rkatirkq, or nuisance material in concentrations exceeding those normally found in ambient air. * Disinfection The destruction of pathogenic organisms, especially by means of chemical substances. * Dusts Solid particles, mechanically produced, with a size ranging from submicroscopic to macroscopic, * Emergency An unplanned event when a hazardous abnosi..7here of unknown chemical or particulate concentration suddenly occurs, requiring immediate use of a respirator for escape from or entry into the hazardous atmosphere to carry out maintenance or some other task. NOTE: This may or apay not include cleanup, maintenance, or repair in unknown contaminant concentrations or oxygen deficiency. • Evacuation or escape An unplanned event when a hazardous atmosphere of unknown chemical or particulate concentration suddenly occurs, requiring Immediate use of a respirator for exiting the area only. • Fumes Solid particles generated by condensation from the gaseous state, generally after volatilization from molten metals, with a size usually less than I micrometer in diameter. • Gases Substances, which are gaseous at ordinary temperatures and pressures. • Immediately dangerous to life or health A condition posing an immediate threat to life or health, or an immediate threat of severe exposure to contaminants likely to have adverse delayed effects on health. This condition includes atmospheres where oxygen content by volume is less than 16 percent. 3 Bayside Fire Department Update to the Assembly- Fire Chief... Page 70 of 334 AGENDA ITEM #7.B. Kospiratoiry Il'Iiro taot¢on I r gurarn Mists Suspended liquid droplets generated by condensation or by breaking up of liquid ltf) a sire ranging from submicroscopic to macroscopic. Oxygen deficient atmosphere An atmosphere containing 19.5 percent or less oxygen by, l adloaalate matter volume A suspension of fine solid or flgoald particles or fibers In air, such as dust, fog, furne, mist, smoke or sprays. * Pnerim of°eabsts.•prodtiri sg durst Dust which, when inhaled, deposited, and retained In the bangs, may produce signs, s,ymptorns, and findings of pulinonary disease. Radon daughters Particulate decay products of radon„ Respirator An approved safety device designed to provide the wearer with respiratory protection against inhalation of airborne oontarnlnarat.s and toa°some devices, protection against oxygen.-deficient atmospheres, Respiratory minute volume The amount of air inspired per minute. Shall Indicates a requirement that is essential to meet the currently accepted standards of protection or Federal rules and regulations. Should Indicates an advisoary® recommendation that is to be applied when practicable. Vapor The gaseous state of a substance that is solid or liquid at ordinary temperature and pressure. 4. Bayside Fire Department Update to the Assembly- Fire Chief... Page 71 of 334 AGENDA ITEM V.B. Respiratory Protection Program THE RESPIRATORY PROTECT PROGRAM AI General Requirements Respirators are considered ars acceptable method of protecting the health of fire department personnel only under the following circumstances,, When it has been determined to the satisfaction of the safety director that there are no feasible engineering or work practice control that can be used to adequately control the hazard„ .During intermittent, non-routine operations i.e., not exceeding f hour/day for I d ylWe-ek)o During the interim periods when engineering controls are being designed andlor installed. .During emergencies. Usage: It is not the policy of this company to provide respiratory protection if not needed however, if ars employee expresses ars absolute need ars appropriate respirator will be provided and all provisions of this policy will apply. The fire department health and safety committee shall evaluate respiratory hazards„ identify locations or areas where respiratory protection is required and provide guidance in the conduct of the respiratory protection program. Personnel in charge of operating activities will insure that their personnel are provided with approved respirators (without cost to the worker) after the health and safety committee has identified the requirement. Individuais provided with respirators shall use there in accordance with instructions and training received; The SCBE committee shall conduct regular inspections and evaluations to determine the continued effectiveness of the respiratory protection program. The health and safety committee shall reevaluate respiratory hazards, as appropriate, to insure that the respiratory protection provided is adequate. Minimum Acceptable Respiratory Protection Program This respiratory protection program requires close liaison among workers, supervisors, safety and medical personnel to safeguard life and health through proper selection and use of respirators. it includes the following elements: Bayside Fire Department Update to the Assembly- Fire Chief... Page 72 of 334 AGENDA ITEM V.B. Respiratory ttory Prot cttion Program • proper selection and use of respirators. • respirators shall be selected on the basis of the hazards to which the worker is exposed. • The user,shall be instructed and trained in the proper use of respirators and their limitations. • Where applicable, respirators will be assigned to individual workers for• their exclusive use. • Respirators shall be regularly cleansed and disinfected, Those issued for the exclusive use of one worker should be cleansed after each day's use, or more often if necessary. Those used by more than one worker ,shall be thoroughly cleaned and disinfected after each use. • respirators shall be stored in a convenient, clears and sanitary locations. • respirators used routinely .shall be inspected during cleaning. Wom or deteriorated parts shall be replaced. respirators for emergency use, such as self-contained devices, shall be thoroughly inspected at least once a month and after each use, • pprophate surveillance of work area conditions and degree of employee exposure or stress,shall be maintained. • The continued effectiveness of the programs shall be determined by regular inspections and evaluations. • Persons shall not be assigned to tasks requiring use of respirators unless it has been determined that they are physically able to perforrns the work and use the equipment 'The local physician shall determine which health and physical conditions are pertinent. The respirator users medical status shall be reviewed periodically. • shall provide adequate respiratory protection against the particular hazard for which it is designed in accordance with standards established by competent authorities. OMy approved or accepted respirators shall be used. The respirator furnished Selection and ,Use of Respiratory Protective Devices The correct respirator shall be specified for each.job. The SCBA committee, on the basis of environmental evaluations andlor requirements set forth in 29 CFR 1910, Subpart Z, for specific substances, shall determine the type of respiratory protective device best suited for the task„ The individual issuing the respirators shall be adequately instructed to insure that the correct respirator is used. Each respirator permanently assigned to ars individual shall be durably marked to indicate to Mrhom it was assigned. The mark shall not affect the respirator performance in any way. The date of issuance shall be recorded. respirator selection and use shall take into account health and safety factors, such as nature of hazard, intended use and limitations of respiratory protective 6 Bayside Fire Department Update to the Assembly- Fire Chief... Page 73 of 334 AGENDA ITEM V.B. Respiratory Protection Progirairn devices, movement and work-rate limitations, emergency escape time and distance requirements, and training requirements. The human factor must also be considered since the effectiveness of the respiratory protection program can largely be determined by the degree of worker acceptance. Worker acceptance of respirators is influenced by comfort; ability to breathe without opiectionable resistance;adequate visibility under all conditions;provisions for wearing prescription lenses, if necessary, ability to communicate; ability to perform all tasks without undue. interference; confidence in the face piece fit, and convincing evidence that a respirator is necessary and that appropriate action is being taken, where possible, to eliminate the need for respirafory protective equipment. Classification and Description of Respirators industrial respiratory protective devices have been designed, tested, and approved for protection against specific industrial exposures. These devices are conveniently grouped into two general classifications according to mode of operation. Air-Purifying respirators * Gas masks and chemical cartridges(gases and vapors). * Particulates(dusts, fog, fume, mist, smoke, and sprays). * Combination (gas, vapor, andparficulate). Atmosphere Supplying Respirators * Self-contaihed. * Hose-mask. * Air line. Combination self-contained and hose-mask or air line. Selection and Limitation of Respirators The degree of respiratory hazard, as it refers to the selection and classification of respirators, depends upon the atmospheric oxygen concentration; contamrminant®s physical state, toxicity and concentration; the presence of other contaminants or stress factors in the working environment, and worker exposure time and susceptibility. Respiratory hazards may be classified as gas and vapor contaminants (immediately or not immediately dangerous to life or health), particulate contaminants (imumediatWy or not immediately dangerous to life or health), and oxygen deficiencies. Each classification requires a different degree of respiratory protection., (Page 21, Section 3describes the respiratmy protective devices currently in use at the Bayside Fire Department). 17 Bayside Fire Department Update to the Assembly- Fire Chief... Page 74 of 334 AGENDA ITEM V.B. Respiratory Protection Prograir The importance of proper respiratory selection is emphasized by file fact that improperly fitted or improperly selected respiratory protective devices or cartridges may provide reduced respiratory protection. In addition, inadequate protection may be provided against eye hazards such as projectiles, ultraviolet, infrared, or intense visible light or eye irritants. precautions must be taken also to insure acceptable air quality so that air supplied to hose-mask, air line„ or self- contained respirators is not contaminated with carbon monoxide, oil or other contaminants, Respirator selection and arse in atmospheres immediately dangerous to life or health (includes additional personnel requirements). If it is probable that atmospheres immediately dangerous to life or health may occur„ then both the normally expected inward leakage and the reliability of the respirator shall be given full consideration. it is essential that in highly toxic atmospheres, inward leakage, if any, be minimal. In o ygen-deficient atmospheres with no toxic materials, inward leakage is not normally a problem unless the leakage exceeds a few percent. In areas where the wearer, with failure of the respirator, could be overcome by a toxic or oxygen-deficient atmosphere, at least one individual person shall be present with suitable rescue equipment in the, form of self-contained breathing apparatus and protective clothing. Communications (visual, voice or signal line) shall be maintained between both or all individuals present. Planning shall be such that one individual,gill be unaffected in any likely incident and have the proper rescue equipment to be able to assist the other(s)in case of emergency. When self-contained breathing apparatus are used in atmospheres immediately dangerous to life and health, standby personnel shall be present with suitable rescue equipment; Air line respirators are not approved for use in immediately dangerous to life and health (IDLH) atmospheres unless an auxiliary self-contained air supply or an air storage receiver with an alarm is also provided because no respiratory protection is provided if the air supply fails, 'The alarm for the storage receiver should be audible or visual alarm, or combination, that is discernible from other alarms. 'The alarm(s)should be positioned so that the respirator wearer and/or the standby personnel can recognize the alarm unrhen activated. The alarm should have a mechanism that is tested prior to work in an iDLH atmosphere. If conditions preclude use of the recommended types of respirators, air fine respirators may be considered for use, prodded an adequate flow of air is maintained and the conditions listed below are met. Persons using air line respirators in atmospheres immediately dangerous to life or health shall be equipped with safety harnesses and safety lines for lifting or removing persons from hazardous atmospheres or other equivalent provisions for the rescue of persons from hazardous atmospheres shall be used. Standby personnel with suitable self-contained breathing apparatus shall be located at the nearest fresh air base for emergency rescue. The air supply hose from a compressor or cylinder air ,supply will be protected from damage, including cutting, kinking, crushing or burning. In some cases, an armored hose will be used, dose couplings will be protected against disconnection. Trailing air line hoses shall be arranged to minimize tripping and to perrrrit ready escape. Bayside Fire Department Update to the Assembly- Fire Chief... Page 75 of 334 AGENDA ITEM V.B. Respiratory ry IProtectuon Pro irair ---------------------- The cylinder air supply.shaft meet the requirements.specified in section 2.10.3. Oxygen must nearer be used with air line respirators. The corepressor for supplying air shall conform to the requirements. If immediately dangerous atmosphere are not present or cannot occur, the consequences of respirator failure are lessened and emphasis can be placed on other factors such as long-term protection, convenience, cost, comfort, and wearer acceptance. These factors should be weighed against one another.since they are not always compatible" However, long-term protection is determined prirnar#y by the amount of inward leafage of atmospheric contaminants duuting normal usage of the respirator, Other considerations for respirator selection: Exposure Time Worker time usually determines the length of time for which respiratory protection is needed, including the time necessary to enter and leave a contaminated area, A self- contained elfcontained breathing apparatus or chernicat-cartridge respirator provides respiratory protection for relatively short periods, The hose mask with blower, air line respirator, and other supplied-air respirators provide protection for as long as the face piece is supplied with adequate air. Particulate-fifter respirators can provide protection for long periods, without need for filter replacement, only if the atmospheric particulate concentration is low. 'Therefore, for protracted periods of use, the hose masts with blower and air line respirators offer definite advantages, They also cause less discomfort than air purifying respirators. Some respirators have a mans for indicating the remaining service life. Some type of warning is available for all self- contained breathing apparatus. 7°his may be a pressure gauge, times°, auudible or physical alarm. The unser should understand the operation and limitations of each type of warring device. Most chemical-cartridge respirators have no indicator of remaining service life. Cartridges should be changed according to the manufacturer's directions or on the basis of breakthrough data, if available. If breathing resistance through the cartridge respirator becomes noticeably greater, or if the odor of the chemical for which the respirator was designed is detected, the cartridges should be changed. Activity of Wearer The work to be covered, work rate, and mobility required of the wearer it carrying out his work should be considered in respirator selection,, Air puurifying respirators present minimal interference with the wearer's movements. Supplied air respirators with trailing hoses severely restrict the area the wearer can cover and present a potential hazard where trailing hose can come in contact with machinery. Self-contained breathing apparatus present a s Bayside Fire Department Update to the Assembly- Fire Chief... Page 76 of 334 AGENDA ITEM V.B. Respiratory Protection IPro rarrn size and weight penalty, which may restrict climbing, and movement in tight places. The wearers work rate determines the respiratory mirnute volume, maximum flow rate, and inhalation and exhalation breathing resistarnce, The respiratory mirnute volume is of great significance in self-contained and air line respirators operated from cylinders since it determines their operating life. Useful life under moderate conditions may be one third that under rest conditions. Peak airflow rate is important in the use of constant-flow air'lime equipment. The air- supply rate should be greater than the peak flow rate to maintain the respiratory enclosure under positive pressure., High breathing resistance of air purifying respirators under conditions of heavy work call resent in distressed breathing.. Unusual Hazards Unique factors, which may add additional dimensions to the hazard potential and must be considered when selecting respirators include, for example, skin absorption of the contaminant, skim irritation, eye irritation, and radiation of skim or whole body, Vision All face pieces will restrict, to some degree, the wearer's vision. This may increase accident potential. Other problems include wearing of prescription ,glasses and fogging of the respirator lens. Communications Effective speech communication may be required in jobs for which the respirator is being selected. Conventional respirators distort the heparan voice. The respirator valve usually provides the pathway for some speech transmission over short distances in relatively quiet areas. However, talking can induce face piece or component leakage and should be limited while wearing the respirator. Mechanical anddor electrical speech transmission devices, which eliminate these problems, are available. 1 Bayside Fire Department Update to the Assembly- Fire Chief... Page 77 of 334 AGENDA ITEM V.B. Respiratory(Protection Program Low Temperatures nperatures Major problems in the use of full-face pieces at low temperatures are poor visibility and freezing of the exhalation valves, All full-face pieces are designed so that the incoming fresh air sweeps over the inside of the leas to reduce fogging. Otherwise,ise, it would be impossible to gear a full-face piece in ordinary room temperatures without ,severe fogging, Anti-fog compounds can be used to coat the inside of the leas to prevent fogging at room temperatures and down to temperatures approaching fl degrees Fahrenheit. However, below 0 degrees Fahrenheit, anti-fog compounds will not prevent severe fogging. Full-face pieces are available, with nose cups that direct moist exhaled air through the exhalation valve. A properly fitting nose cup should provide satisfactory or adequate visibility at temperatures down to 30 degrees Fahrenheit, At very low temperatures, the exhalation valve may collect moisture and freeze open, or freeze closed, preventing normal exhalation„ The Bureau of Mines has published two pamphlets on this subject; "Performance of Open Circuit Self-Contained Breathing Apparatus at Minus 28 Degrees Fahrenheit" and "Low-Temperature Performance of Compressed-Oxygen Closed-Circuit Breathing Apparatus'. Dry air will be used with self contained breathing apparatus or air line respirators at low temperatures, The dew point of the breathing gas shall be appropriate to the ambient temperature. High-pressure connections on self-contained breathing apparatus may leak because of metal contraction at low temperatures. The connections should not be over tightened since they break when the temperature returns to normal. Ideally, air supplied to respirators should be warmed to at least 40 degrees Fahrenheit, High Temperatures A man/woman working in areas of high ambient or radiant temperature is under stress. Any additional stress resulting from use of respirators should, therefore, be minimized. Selecting and using respirators hanging ininfrraum weight and breathing resistance can do this. Supplied-air respirators, hoods and suits having an adequate supply of cool breathing air are recommended, Further information on the use of respirators in high temperatures may be found in "A Fire Officer's wide to Breathing Apparatus for the Fire Service', published by the National Fire Protection Association (NFPA). Training,(Face.-Fat and Leal-Testing SOBA committee will insure that personnel required to use or to supervise anther personnel using respiratory protective devices are proviIded training as outlined in section 2.6.f below, Training Unless the reasons for the use of respiratory protective devices and instructions on proper selection, use and maintenance are thoroughly understood, and ongoing training prodded, the devices may not be used or may not work properly. Competent persons knowledgeable in the area of respiratory protection shall instruct both supervisors and workers. Training 11 Bayside Fire Department Update to the Assembly- Fire Chief... Page 78 of 334 AGENDA ITEM V.B. Respiratory Protection Program shall provide individuals an opportunity to handle the respirator, have it fitted properly, test its face piece-to-face seal, wear it in normal air for a familiarity✓ periost, and finally wear it in a test atmosphere. Minimum training shall include: Instruction in the nature of the hazard, whether acute, chronic, or Both„ and a frank apprap al of what may happen if the respirator is not used. Explanation of whys more positive engineering or process-oriented controls are not immediately feasible to reduce or eliminate the need for respirators. discussion of why this is the proper lupe of respirator for the purpose. A discussion of the respirator`s capabilities and limitations. Periodic instruction and training in actual use of the respirator(preferably annually for emergency use respirators). Training should also include recognition of the end of the service life of cartridgeslcanisters or filters (e.g., smelling organic vapor tdrrough the canister/cartridge, manufacture specified termination date, or an increase in breathin resistance). Classrooms and field training to recognize and cope with emergency situations. Detailed instructions on cleaning and maintenance of the respirators. Any special training required for unique uses„ (Face-Fit and Leak-Testing Every respirator wearer shall receive fitting instructions including demonstrations and practice in how the respirator should be worn, how to adjust it, and how to determine if it fits properly. Respirators are,generally uncomfortable to wear; If a ,good face piece-to-face seal can be obtained only by very tight strep tension, the respirator ,shall not be worn for prolonged periods and its use shall be avoided wren though maximum breathing resistance is specified by NIOSH, there are sdifferences among approved respirators and one type may be more writable to the worker than another: Facial structure varies considerably from one individual to another, and since a given respirator is usually made in only one size, a successful fit cannot always be achieved for all persons.. Different sizes of the same model or different models of approved respirators may have to be obtained to provide employees adequate respiratory protection. Before initial use, each respirator shall be properly fittest, leakage tests performed, and the face plece-to-face seal tested in a realistic test situation. Records of fit tests shall be maintained. These records shall, as a minimum, contain date of fit test, name of employee, make, model and size of the respirator tested and the results of the test This test is not required when replacement respirators from the same manufacturer and the same size are obtained(Section 2.6.2.7 below). Proper fitting of respiratory protective devices for individuals wearing corrective spectacles or goggles is a problem. A proper seal cannot be established if the temple bars or straps extend through the sealing edge of the face piece. As a temporary measure, spectacles with short temple bars or without temple bars may be taped to the .12 Bayside Fire Department Update to the Assembly- Fire Chief... Page 79 of 334 AGENDA ITEM V.B. Respiratory Protection Program wearer's head. If a spectacle, goggle, face shheld, or welding helmet must be Hiorn with a face piece;it shall be worn so as not to adversely affect the seal of the face piece-to fare. Systems, of kits for mounting corrective lenses inside full-face pieces can be purchased with the face piece, When a workman must wear corrective lenses as part of the fare piece, the face piece and lenses shall be fitted by qualified individuals to provide good vision, comfort and a gas-tight seal. Each time the wearer puts on the respirator, positive and negative pressure tests shag be conducted to insure a satisfactory face fit, Respirators shall not be worn nor will workers be permitted to perform tasks that require respiratory protection when conditions such as growth of beard, sideburns, a skullcap that projects under the face piece, temple pieces on corrective spectacles or goggles, or the absence of one or both dentures prevent a good face plece-to-face seal, When a -specific model or type of respirator is first issued, proper face piece-to face seal shall be demonstrated, by having the user wear the respirator in a realistic test atmosphere (Section 2.6.2.5 below). Positive Pressure"rest Close the exhalation valve and exhale gently into the face piece.. The face fit is considered satisfactory if a slight positive pressure can be built up inside the face piece without any evidence of outward leakage of air at the seal. For most respirators, this method of leak testing requires the wearer to first remove the exhalant valve cover and then carefully replace it after the test. INegative Pressure Test Close off the inlet opening of the canister or cartridge(s) by covering with the Palma of the hand(s), inhaling gently so that the face piece collapses slightly, and hold the breath for 10 seconds., If the face piece remains in its slightly collapsed condition, and no inward leakage of air is detected, the tightness of the respirator is considered satisfactory. The iso-amyl acetate Manana oil;NSN 6810-00174-6604) vapor test is used prih6pally for testing the face piece seal of chemical cartridgelcanister respirators. The face piece- to-face seal of particulate-filtor respirators may be tested by adapdng organic vapor cartridgesIcanisters to the respirator, or by attaching a bag to the face piece so as to enclose both inhalant and exhalant valves. An is-amyl acetate vapor concentration of approximately 100 ppm can be prepared in a vacant room, a special chamber, box, or bag, without damage to its contents or the enclosure by evaporating three drops of iso- amyl acetate from an eyedropper for each 100 cubic feet of space. The face fit is considered satisfactory if the wearer can enter and remain in the test atmosphere for a minute or two without detecting the odor of iso-amyl acetate. If detected, the wearer ,should retreat to uncontaminated air, check the respirator, and readjust the face fit, then re-enter the test atmosphere. Field tests may be conducted by moving a cotton swab containing one or two drops of iso- amyl acetate around the peripheq of the face piece while the worker breathes normally. If the odor of iso-arnyl acetate is detected, the wearer should check the respirator, 13 Bayside Fire Department Update to the Assembly- Fire Chief... Page 80 of 334 AGENDA ITEM V.B. Respiratory Protection Program ill w readjust the face fit, and repeat the test In either case above, If leakage is still noted, the particular respirator will not adequately protect the wearer Quantitative fit testing of respirators is required by OSHA for selected contaminants (refer to P.9 CFR 1910). These systems generate atmospheres of some test substance and continuously monitor the internal (inside mask) and external conditions so that accurate protection factors can be determined. Quantitative fit testing is the preferred method for all negative pressure respirator devices fit testing. Local records of respirator training, face-fit and leak testing shall be kept for at least the duration of employment or as specified by specific contaminant exposure (refer to 29 CFR 1910). These records shall include the following minimal information: • Name, social security number, (or other identifying worker number). • Job title. • Department, work location, supetvisors name. • Date of training or testing. • Date of medical evaluation. • Type of respirator used. • Success or failure of person to obtain satisfactory fit if a quantitative fitting test was performed. Respirator protection factor based upon test results if a quantitative fitting test was performed. • Name of person performing the training or testing. • The presence of facial hair, long hair or side bums, etc. Nearer®s need for glasses or other protection. Other pertinent information. Records should be identified to allow to#- cross-referencing with woi*ei- contamination exposure data. "Respiratory Protective Devices Training Certification" form which will be completed and signed by both the instructor and trainee after completion of the training program. The fit testing record shall be completed and signed by both the person performing the fit test protocol and by the employee being tested. Maintenance and Care of Respirators When respirators are issued to individuals, the individual is responsible for primary maintenance and care of his/her respirator, where respirators are used collectively or kept ready for emergencies; the supervisor is responsible for establishing respirator maintenance and cleaning program. This program shall be adjusted for the number of types of respirators in use, working conditions and hazards involved, and shall include the basic services: inspection for 14. Bayside Fire Department Update to the Assembly- Fire Chief... Page 81 of 334 AGENDA ITEM V.B. Respiratory Protection Program defects (including a leak check), cleaning and disinfecting, repair and storage,. Equipment shall be properly maintained to retain its original effectiveness. All respirators shall be inspected routinely before and after each use.A respirator that is not routirmelyr used but Dept ready for emergency use shall be inspected after each use and at least monthly to assure that it is in satishictoly working condition. Self-contained breathing apparatus shall be inspected dally and monthly. ,fir and oxygen cylinders shall be Myr charged according to time manufacturer's instructions. It shall be defemdned that the re,qul,r and warning devices function properly. Respirator inspection shall include a check of the tightness of connections and the condition of the face piece„ headbands, valves, connecting tube, and canisters. bobber or elastomer parts shall be inspected for pliability and suns of deterioration. Stretching and manipulating rubber or elastomer parts with a massaging action wilf beep them pliable and flexible, and prevent them from hardening or stiffening during storage. The user shall keep a record of Inspection dates, findings, and corrective actions for respirators maintained for emergency use, Respirators issued to specific individuals shall be collected, cleaned and dish*cted as frequently as necessary to Insure that skin-penetrating and dermatitis causing contaminants are removed from respirator surfaces. Respirators maintained for emergency use or used by more, than one,person shall be cleaned and disinfected after each use. The following procedure is recommended for cleaning, and disinfecting respirators„ • Remove any filters, cartridges, or canisters. • Push face piece and breathing tube in a cleaner-disinfectant,solution. A brush may be used to facilitate dirt removaL • .rinse completely in clean, smarm coater, • Air dry in a clean area. • dean other respirator parts as recommended by the manufacturer. • Inspect valves, head straps, arid other parts; replace defective parts with new ones. • insert renew filters, cartridges, or canisters periodically as specified by the manufacturer;mare sure seal is tight,. • place in plastic bag or other closed container for storage, 15 Bayside Fire Department Update to the Assembly- Fire Chief... Page 82 of 334 AGENDA ITEM V.B. Respiratory Protection Program Cleaner-disinfectant solution may be commercially prepared solutions; which are followed by a clean, warm-water rinse and air-dried, or respirators may®be washed in a liquid detergent solation. After washing, additional disinfecting may®, if desired, be provided by®dipping the mask in one of the following disinfectant solutions, followed by rinsing and air drying. • Hypochlorite solution( 0 pprn chlorine)for 2 minutes. • Aqueous iodine solution( 0 ppm iodine)for 2 minutes, Hypochlodte and iodine solutions or iodine compounds can damage respirator parts by aging rubber and corroding metal parts If immersion times are extended. Solvents (except as prescribed in section 2.7.5.4 below), temperatures above 185 Fahrenheit, and vigorous mechanical agitation should be avoided. Respirators contaminated with organic phosphate pesticides should be deconlarninated by an alkaline soap wash and 50 percent isopropyl or ethyl alcohol rinse followed by normal cleaning procedures. Only experienced persons using parts designed for the respirators shall do replacement or repair. Flo attempt shall be made to replace components orto make adjustments or repairs beyond the manufacturer's recommendations. Reduction or admission valves or regulators shall be returned to the manufacturer or to a trained technician for adjustment or repair. Respirator storage shall be as follows: After inspection, cleaning, and necessary repair, respirators shall be stored to protect against dust, sunlight, heat, extreme cold, excessive moisture, or damaging chemicals and other contaminants. respirators placed at stations and work areas for emergency use should be stored in compartments built for that purpose, clearly marked to indicate the content, and must be quickly accessible at all times. Rou finely used respirators, such as durst respirators, may be placed in plastic bags„ Respirators should not be stored in such places as lockers or toolboxes unless they are in containers or cartons. Respirators shall be packed or stored so the face piece and exhalation valve will not be damaged by being subjected to crashing or cramming. Instructions for proper storage of emergency respirators, such as gas masks and self- contained breathing apparatus, are found in "use and care" instructions usually mounted inside the carrying case lid. Routine Inspections Respiratory protection is no better than the respirator in use, even though it is worn conscientiously. Supervisors to assure that respirators are properly selected, used, cleaned and maintained shall conduct frequent random inspections. Respirators used routinely will be inspected during cleaning„ Experienced personnel shall replace worn or deteriorated parts with parts designed for the respirator: filo attempt shall be made to replace components or to make adjustments or repairs beyond the manufacturers recommendations. Reducing admission valves or regulators shall be 16 Bayside Fire Department Update to the Assembly- Fire Chief... Page 83 of 334 AGENDA ITEM V.B. IRespiratory Protection Program returned to the manufacturer or to a trained technician for adjustment or repair: respirators for emergency nese, such as self-contained devices, shall be thoroughly inspected at least once a month and after each use, and a written record kept of inspection dates and fth dings. Medical Evaluation of Worker for Respiratory Use Workers shalt not be assigned to tasks requiring the use of respirators unless it has been determined by medical evaluation that they are physically and psychologically able to perform their work while wearing-the prescribed respiratory protection. The elements of this medical evaluation shall be the responsibility of the company's physician and may consist of pulmonaryr function screening, which may including the determination of the forced expiratory volume in d second(FEV1)and the forced vital capacity(FVC). it may also include other procedures, such as tests of the cardiovascular and respiratory systems, which the medical examiner considers useful in evaluating the ability to use the respirators,A Medical Questionnaire&Evaluation for A Medical Questionnaire & Evaluation for respirator Use form, which Faust be completed. This form must be reviewed and signed by the company physician. Air Quality Compressed air„ compressed oxygen, liquid air and liquid oxygen used for respiration shall be of high purity. Cylinders shall be tested and rnaintaihed as prescribed in the Shipping. Container Specifications of the Department of'Transportation (49 CFR 178). Oxygen shall meet the requirements of the United States Pharmacopoeia for medical or breathing o y enc Oxygen at least 99 percent, carbon dioxide less than 300 ppm, carbon monoxide less than 10 ppm, and nitric oxide and nibuen dioxide less than 5 ppm. Compressed oxygen shall not be used in supplied air respirators or in open circuit self-contained breathing apparatuses that have previously used compressed air. Oxygen must never be used with airline respirators. Breathing air for respirators may be supplied from cylinders or air compressors. It shail meet at least the requirements of the specification for grade 0 breathing air as defined in American National Standards Institute (ANSI) Standard Z86.d; Compressed Cas Association (C(3A) Specification G-7.1, viz.: oxygen 19.5-23.5 percent, hydrocarbons (condensed) less than 5 ung/m5, carbon monoxide less than 10 ppm, and carbon dioxide less than 1000 ppm. The compressor for supplying breathing air shall be equipped with necessary safety and standby devices as stated below. Corepressors shall be constructed and situated so as to avoid entry of contaminated air into the system. Suitable in-line air purifying absorbent beds and filters shall be installed and maintained to further assure breathing air quality° An air storage receiver of sufficient capacity to enable the respirator wearer to escape from a contaminated atmosphere in event of a corepressor failure, and aiarms to indicate compressor failure and/or overheating shall be installed into the systems. When feasible, oil-free compressors should be procured when obtaining additional or replacing existing corepressors used for supplying breathing air. if an oil- 17 Bayside Fire Department Update to the Assembly- Fire Chief... Page 84 of 334 AGENDA ITEM V.B. Respiratory Protection Program lubricated compressor is used, it shall have a high-temperature or carbon monoxide alann, or both. If only a high-temperature alarm is used, the air from the corepressor should be tested for carbon monoxide at least monthly, or more frequently as indicated, to insure that it meets air quality,specifications« The appropriate supervisory personnel should maintain accurate records of these test results. Air line couplings shall be incompatible with outlets for other gas systems to prevent inadvertent servicing of air line respirators with non-respirable,gases or oxygen. Breathing gas contalners ,shall be marked in accordance with American National Standard Method of Marking Portable Compressed Cas Containers to Identify the Material Contained, Z48.1-1954; Federal Specification B-A-1034a, June 21, 1966; Air, Compressed for Breathing Purposes; or Interim Federal Specification CC- - 00675b,April 27, 1955, Breathing Apparatus, Self-Contained. RESPIRATOR SELECTION The test subject shall be given a N95 3M respirator The selection shall include at least fiwve sizes of elastomeric half face pieces, from at least two manufacturers. The selection process shall be conducted in a room separate from the fit-test chamber to prevent odor fatigue. Prior to the selection process, the test subject shall be shown how to put on a respirator, hooey it .should be positioned on the face, how to ,set strap tension and how to determine a "comfortable"respirator. A mirror shall be available to assist the subject in evaluating the fit and positioning of the respirator, This instruction may not constitute the subject's formal training on respirator use, as it is only a review. 'The test subject should understand that the employee is being asked to evaluate the respirator for a comfortable fit. Each respirator represents a different size and,shape and, if fit properly and used properly will provide adequate protection. The test subject holds the face piece up to the face to check for a comfortable fit. Selection will begin with the half-mask and if a good fit cannot be found, the subject will be asked to test another respirator. (A small percentage of users will not be able to wear any half-mask.) The last choice will be an SCBA. The mash is donned and worn at least flare minutes to assess comfort. 'The test subject shall perform all donning and adjustments of the face piece without assistance from the test conductor or other person. Assistance in assessing comfort can be ,given by discussing the points in ,section 345 below. If the test subject is not familiar with using a particular respirator, the test subject shall be directed to don the mask several times and to adjust the straps each time to become adept at setting proper tension on the straps. 1 Bayside Fire Department Update to the Assembly- Fire Chief... Page 85 of 334 AGENDA ITEM V.B. Respiratory piiratory Protection Program Assessment of comfort shalt ir'mclrrde reviewing the following oints with the test subject and allowing the test subject adequate time to determine the comfort of the respirator. 0 Positioning of mask on nose 6 Room for eye protection 0 floor'n to talk 0 Posffidnirrq mask on face and cheeks. The following criteria shall be used to help determine the adequacy of the respirator fit. a Chin pro erdyr,placed 0 Strap tension 0 F'it across nose bridge 0 Distance horn nose to chin „1 endencyr to slip 0 Self-observation in time mirror The test subject shaft conduct the conventional negative andpositive.-pressure fit checks (Ex. See ANSI Z88.2„,'t ), before conducting the negative or positivr:R pressure, test, the subject shall be told to "seat”the mask by rapidly moving the head frorn side to side and up and down, while taking a few deep breaths. The test smr iect is now ready for fit testo . After passing time fit test„ Oe test subject shalt be questioned again regarding the comfort of the respirator. The emploYyee sfmall be given the opportunity to select a different face piece and be re- tested if the chosen face piece becomes increasin„ulyr uncomfortable at any tirne. SACCHARIN SO11„,, TIICIH AEROSOL PROTOCOL Respirator Selection Respirators shall be selected as described in section "Res irator Selection” above, except that each rempirator shall be equipped with a particulate filter. 1 Bayside Fire Department Update to the Assembly- Fire Chief... Page 86 of 334 AGENDA ITEM V.B. Respiratory Protection Progirarn 'haste Threshold Screening An eruclosuure about head and shoulders high shall be used for threshold screening (to determine if the individual can taste saccharin) and for fit testing. °The enclosure shall be approximately 12 inches in diameter by 14 inches fall with at least the front clear to allow fuse movernent of the head when a respirator is worn. The test eruolosuure shall have a three quailer inch hole In front of the test subject's nose and mouth area to accommodate the nebulizer nozzle. The entire screening and testing procedure shall be e,xplalu„Ped to the test sou ject prior to conducting the screening test. During the threshold-screening test, the test suubiect shall don the test enclosure and breathe with open mouth with tongue extended. UsiRq a De'Vilblss model 40 Inhalation Medication Nebulizer or equivalent, the test conductor shall spray the threshold check solution into the enclosure. "I-hls nebulizer shall be clearly marked to distinguish It from the fit test solution nebulizer. The threshold check solution consists of 0.83 grams of sodium saccharin, USP in water: It can be prepared by putting 1 cc of the test solution (Section.4.3.7 below) In 100 cc of water. To produce the aerosol, the nebulizer bulb is firmly, squeezed so that it collapses completely, then is released and allowed to fully expand. Ten squeezes of the nebulizer bulb are repeated rapidly and then the test su,ubiect is asked whether the saccharin can be tasted. If the first response is negative, ten more squeezes of the nebulizer bulb area repeated rapidly and the test,subject is agaih asked whether the saccharin can be tasted. If the,second response is negative ten more squeezes are repeated rapidly and the test subject is again asked whether the,saccharin can be tasted. The test conductor will fake note of the number of squeezes required to elicit a taste response. If the saccharin is riot tasted after 0 squeezes (Section 4.2..10), the saccharin fit test cannot be performed on the test subject. If a taste response is elicited, the test subject shall be asked to take note of the taste for reference In the fit test. 2 Bayside Fire Department Update to the Assembly- Fire Chief... Page 87 of 334 AGENDA ITEM V.B. Respiratory Protection Program Correct use of the nebulizer means that approximately 1cc of liquid is used at a tine in the nebuli or body. The nesbulizor°shall be thoroughly rinsed in nater, shaken dry, and refilled at least every four hours. Fit Test The test subject shali don and adjust the respirator without the assistance from any person, The fit test uses the same enclosure described in(Section 4.2,1)above. ach test strbyect shall wear the respirator for at least 10 minutes before starting the fit lesL The test subject ,shall don the enclosure while wearing the resphalor. This respirator shall be properly adjusted and equipped with a particulates filer. The test ,subject may not eat, drink (except!.slain mrater, or chew,germ for 15 minutes before the test. A second DeWbiss Model 40 Inhalation !dedication Nebulizer is used to spray the fit test solution into the enclosure„ This nebulizer shall be clearly markod to distinguish it from the screening test solution nebulizer: The fit test solution is prepared by adding 83 grams of sodium saccharin to 100 cc of waren wester. As before, tyre test subject shall breathe with mouth open and tongue extended„ The nebukresr is inserted into the hole in the front of the enclosure and the fit test srslution is sprayed into the enclosure rasing the same technique as for the taste threshold screening and the same number of sgrree7es required to elicit a taste response in the screening. (See Section 42.2.8 through 4.2.10 above). After generation of the aerosol read the following instructions to the test,subject, The test subject shall perforn?the exercises for one minute each. 1. Bayside Fire Department Update to the Assembly- Fire Chief... Page 88 of 334 AGENDA ITEM V.B. eslpirat r Prote tion Pro irar Breathe normally, • Breathe deeply. Be certain breaths are deep and regular. • Turn head ail the way from one side to the other. Be certain movement is complete. Inhale on each side. Do not bump the respirator against the shoulders. • Nod head up-and-down. Be certain motions are complete. inhale when head is in the full up position(when looking • toward the ceiling). Do not bump the respirator on the chest, • Talking. "balk aloud and slowly for several minutes. The following paragraph is called the rainbow Passage. Reading it will result in a wide range of facial movements, and thus be useful to satisfy this requirement. Alternative passages, which serve the same purpose, may also be used. • fogging in place. • Breathe normmaliy. irataw Passe° When the sunlight strikes raindrops ira the air, they act life a prisma and forma a rainbow. The rainbow is a division of white light into many beautiful colors. These take the shape of a long round arch, with its path high above, and its two ends apparently beyond the horizom Where is, according to legend, a boiling pot of,gold at one end. People look, but no one ever finds it, When a man looks for something beyond his reach,his friends say he is looking for the pot of gold at the end of the rainbow. At the beginning of each exercise, the aerosol concentration shall be replenished using one-half the number of squeezes as initially described in(Section 4.3.9). The test,subject shall indicate to the test conductor if at any time duafng the fit test the taste of saccharin is detected. If the saccharin is detected the fit is deemed unsatisfactory and a different respirator shall be tried. Successful completion of the test protocol shall allow the use of the half mask tested respirator in contaminated atmospheres up to 10 times the P L of asbestos. In other words this protocol may be used to assign protection factors no higher than ten. The test,shaft not be conducted if there is any hair growth between the skin and the face piece sealing surface. If hair growth or apparel interferes with a satisfactory fit, then they shall be altered or removed so as to eliminate interference and allow a satisfactory fit. if a satisfactory fit is still not attained, the test subject must use a positive-pressure respirator such as self- contained elfcontained breathing apparatus„ If a test subject exhibits difficulty in breathing during the tests, she or he shall be referred to a physician trained in respirator diseases or pulmonary medicine to determine whether the test subject can wear a respirator mi ile performing her or his duties. 22 Bayside Fire Department Update to the Assembly- Fire Chief... Page 89 of 334 AGENDA ITEM V.B. $Iesplr tory Protection Program Qualitative fit testing shall be repeated annually. In addition, because the sealing of the respirator may he affected, qualitative fit testing shall be repeated irnmed'iately when the test subject has a: • Weight change of 20 pounds or more. • Significant faaAial scarring ira the area of the f aAe piece seal • Significant dental changes, i.e.„ multiple extractions without prosthesis, or acquirog. dentures. • Reconstructive or cosrrretic surgery, • Any other condition that may interfere with face piece sealing. IG ecoir keepling A sufne'rrary of all test results ,shall be maintained for 3 years. The summary shall include: Nerne of ta,�st sa.rt4ect, .Date of testing. Name of test conductor, Re,slairators selected(Odicate manufacturer, model, size arra approval number). "resting agent„ 23 Bayside Fire Department Update to the Assembly- Fire Chief... Page 90 of 334 AGENDA ITEM V.B. fl) 1910.135:Head protection. (a) General requirarrwnts. (1) Thf, ea-nplqyer shall onsure that each affected emplo.yee wears a protective hieh"net when woricing in atvas wllere there is a potpnfial for inJury to the head frorry f",iffing Objects, RESPONSE: A Hard IHat align i -and Safety Hari ness siginage lhave beein posted at the entrarice of: dVie IVwse haiinghnig toweir., A polficy will be writtein to address this issue. Bayside Fire Department Update to the Assembly- Fire Chief... Page 91 of 334 AGENDA ITEM V.B. DEPARTMENT DAIE EFIECTIVE PROCEDURAL PROCEDURAL ORDER ISSUED DATE ORDER NO. 3-1-16 3-4-16 A-01-01-16 fECT. Helmet Policy =AMENBS: L=,,RREFE_ENC E: RESCINDS. Helmet and Hard Hat Pollicy POLICY As part of the overall safety and health program at the Bayside Fire Department this Helmet and Hard Hat loll has been established, This program applies to all work operations within the Bayside Fire Department at the fire station, training center, fire apparatus and fire fighting operations. SCOPE Under this prograrn, employees all employees will wear the appropriate head gear during work at the fire station, training center, fire apparatus and fire fighting operations. LOCATIONS Fire Station 1. Approved fire heirnets or hard hats,(with full turn out gear) MY be worn during hose testing, 2. Hanging of hose in the hose tower 3. Or any other operation or work identified by Staff or the Safety Officer. Trainfing Center 1. Fire fighting helmets will be worn at the training center during training evolutOns, 2. Fire fighting helmets will be worn at the training center during live, fire training evolutions, Bayside Fire Department Update to the Assembly- Fire Chief... Page 92 of 334 AGENDA ITEM V.B. Helmet and 1--fard Hat Policy Fire IE"io-wng Operatioins I. Fledmets orifi be approved structutal firefighting helmets that rneet NFPA or OSHA guidefines 2.. Holmets will be irmpected to rywakilain proper condition and safety for the Bayside firefighh...,v.s., Apparatus 1. Helmets will not be worn in aruy Bay,-.;,ide F-be Department apparatus when the vehicle Is ki rnohdn to or from a drill situ, fire., or accident scene. Hellinnet Condition Any broken or unsafe helmets will be immediately removed from servire.. Helmets will be approved by the Chivf Helmets are to have only approved sfickors on thern. 2 Bayside Fire Department Update to the Assembly- Fire Chief... Page 93 of 334 AGENDA ITEM #7.B. 2.9 Cr--R 1 1 oo.1 039(4.)(t)(ti): 1910.1030: Bloodborne 1patfmogerns„ 9.4C,, (o)Exposure control- (/)Exposure Control Plan. (ua) 7"hae sched'arteM and method of implementation for para raphes Mothaods of Corrmpdfanre, (e) 141V and HEV Researrh Laboratories an Production Facilities, (f) Hepatitis B Vaccination and oat-Expo ore Evaluation and f-ottow,,.up, ( ) Communication of Hajar a to Employees, and (ha)Resor lceeptra „ of this standard.. IR I B: There has been ain Infection Coritrot Policy written. Training and documentation has already been accomplished. There are records of the training, course and tont are on file. These are now kelpt in time trallining files and the personnel file., Bayside Fire Department Update to the Assembly- Fire Chief... Page 94 of 334 AGENDA ITEM V.B. Bayside Fire Department DATE EFFECTIVE PROCEDURAL DEPARTMENT ISSUED DATE O R NO. PROCEDURALORDER 2-1-16 2-1-16 A-02-01-16 SUBJECT: Infection Control Pollicy AMENDS: fRE�FEREN�CE- RME-SCIN DS. Statement of IPuorinn-ca The Bayside Fire Department recognizes the potential eKposure of its members to communicable diseases in the performance of their duties. In the emergency care setting, the infectious disease status of patients is frequently unknown by fire department personnel. Ali patients must be considered infectious. It is mandatory that blood and body fluid precautions be taken with all patients. To minimize the risk of exposure, the Bayside Fire Department mill provide its members with proper protective equipment including disposable gloves, face masks, gowns and eyeglasses and will provide necessary cleaning and disinfecting supplies. Bayside Fire Department will also provide initial instruction and continuing education in preventative, health care practices so that firefighters, possess a basic awareness of infectious diseases, understand the risks and severity of various types of exposures and exhibit proper skills in infection control. Standard prophylaxis medical treatment will be given to exposed members and necessary immunizations will be made available to protect firefighters from potential exposure to infectious disease. Fire Department members will contact the fire department infection control representative (fire chief) after any actual or suspected exposure to a contagious disease. The infection control representative will contact the hospital to initiate patient follow up and determine the need for treatment of the exposed individuat A contagious disease exposure tracking system is a component of the medical records system that is maintained for each member. The Bayside Fire Department believes that it's members have the fight to be fully informed if a patient is found to carry a communicable disease and if a probable exposure occurred. 'The responsibility for informing the Albemarle Fire Department should rest with the medical institution receiving the patient and should occur as soon as possible after the medical institution becomes aware of the condition. This is dependent, however, on legal constraints, which have not been completely resolved. The Bayside Fire Department also believes that infectious disease exposure should be considered an occupational health hazard, and supports the presumption that contracting a contagious disease should be considered an occupationally related condition. Bayside Fire Department Update to the Assembly- Fire Chief... Page 95 of 334 AGENDA ITEM #7.B. Infection Control Policy PROTECTIVE MEASURES iN r1HE IF8ELI This procedure outlines protective measures Fire Department personnel should take when treating patients. These protective measures should be taken even if the patient does not have symptoms of a disease. It will be the employee"s responsibility to initial protective measure's. Infectious Diseases-Transmission n Infectious substances are transmitted via an infected person's body fluids (i.e. saliva, ,sputums, blood (and its components), urine, vomit and fecal matter). Generally the human skin is a barrier against exposure to infectious contaminants. If however, the .skin has open sores, cuts, or abrasions, this protective barrier is broken. Patients who cough or sneeze toward treahnent personnel also increase risk of exposure. Contact with the patient's bloom or other body fluids farther increases risk. A puncture wound resulting from an I.V. needle or other item that has been in contact with the patient's blood or body fluids possess a si nifica��risk to treatment personnel. Protective Measures • Personnel are required to use protective equipment that is provided by the fire department and are strongly encouraged not to do mouth to mouth resuscitation unless no other means are available,. • Ask patients to tarn their head away and cover their mouth/nose when coughing or sneezing. • fear a surgical mask, eye protection and protective garments when appropriate. • bear doves when treating all patients. • Limit exposure tirne. • Minimize the number of treatment personnel in the area. • Avoid direct contact with saliva, sputum, tear's, sweat, blood, urine, feces, or vomit. • Do not place pens,penlights or other iterns in your mouth. Do not wipe,your nose, rnoulla or eyes after patient contact until,you wash your hands.. After all calls thoroughly mash your hands as soon as possible with materials provided by the fire department. Use extreme caution when handling and disposing needles and other sharp objects. Use the ZORRO stick or other safe needle re-sheathing technique when a sharps container is not immediately available. 2 Bayside Fire Department Update to the Assembly- Fire Chief... Page 96 of 334 AGENDA ITEM #7.B. Infection o • Properly disinfect equipment after use and again during weekly inspections. • if you think you have had an infectious exposure" clean the affected area to the body immediately. HAND WASHING The Center for Disease control states that "Hand washing before and after, contact with the patients in the single most important means of preventing the spread of infection." Washing your hands after each patient is a must. Use the patient's own washroom or public facilities when possible. Use the soap and alcohol dispensers mounted on ambulance and fire apparatus when other wash facilities are not available. Bayside Fire Department recommends hand washing a minimum of Its seconds to properly rid the hands of protein matter, blood, secretions and other contaminants picked up while handling patients„ Vigorous scrubbing is essential. The following is one suggested method to wash hands. • Wet hands up to two to three inches above wrists. • Apply hand-cleansing agent. Various agents and soaps are furnished for station use. • Rub hands to work up lather. • Rising a rotating motion, apply friction to all surfaces of hands and wrists, including backs of hands, between fingers and around and under naffs. Interlace fingers and rub up and down„continue for 1 ,seconds. • Molding hands downward" rinse thoroughly" allowing the water to drop off fingertips. • Repeat procedure. • Dry hands thoroughly with a paper towel. • Turn off faucet using a clean paper towel so as not to r°e-contaminate your hands on the dirty faucet handle. HAND PROTECTION AIMID CONTAMINATED WASTE DISPOSAL Rubber or vinyl gloves must be worn when treating any patient where the possibility of coming in direct contact with the patient's bodily fluids exists. One pair of gloves must be worn at all times when cuts, scrapes or abrasions are present on the hands of treatment personnel. Double gloving is .strongly suggested under these circumstances. Spare gloves can be kept in your back pocket, in the FMS box" or on the rig. A 35mm ffirn container is an excellent way to store a pair of gloves, which can be 3 Bayside Fire Department Update to the Assembly- Fire Chief... Page 97 of 334 AGENDA ITEM V.B. Infection Con-trol Policy kept in a turn out coat pocket. Personnel should avoid gloving until arriving on the scene in order to lower the risk of possible contamination that rna,y occur during the response. Personnel should gear fresh gloves during transport to reduce the likelihood of ambulance contamination. Contaminated gloves and other contaminated materials shag be discarded into the appropriate plastic container provided by the fire department after patient packaging and treal meat. Contaminated mateMs shall not be returned to the fire station and placed in the waste can. Contaminated materials must be transported to the hospital by the medic unit or the fire department unit responding to the call„ Waste materials should be placed in the appropriate containers at Stanly Regional Hospital, CLEAMING AND DISINFECTION This procedure outlines cleaning and disinfection measures for ernergen y medical equipment. According to the Center for Disease Control, 5 to '10 percent of all patients who enter a hospital come down with a hospital acquired infection. This means they caught something in the hospital they did not have prior to admittance. It is possible for patients to contract an infection from EMS personnel if equipment is not properly cleaned and disinfected Sterilization is the process to remove or cornplete�y destroy all forms of microbial life. It is necessary in a surgical setting. k?aning and disinfection reduces the likelihood of infections by reducing the amount of disease causing organisms from equipment and is adequate in the emergency field setting. Equipment Equipment, which has been contaminated with blood or other body fluids from patients, must be decontaminated through cleaning and disinfection as follows: Large rescue equipment such as traction splints, backboards„ blood pressure cuffs, MAST trousers, etc., must be thoroughly washed with soap and wann should be rousted out of service for 72 hours to allows for complete drying .and disinfection. When using a disinfectant product, the equipment to be disinfected must be kept wet(e.g,, soaking) for a period of time in order for the disinfection to occur. If the opiect being disinfected comes into confact with the skin or mucous nmernbrane of a patient, then a rough rule of thumb would be to soak it 80 minutes after proper cleaning. One quart of bleach in a °I -gallon washtub fug of water will give you a 'I in 65 solution of disinfectant. This amount is effective for killing organisms on above listed items. However, bleach wig fade material and degrade rubber. 4 Bayside Fire Department Update to the Assembly- Fire Chief... Page 98 of 334 AGENDA ITEM V.B. Infection Control Policy Delicate equipment such as monitors should be wiped down with 1.10 to 1420 dilution of household bleach in grater and left Bret for 30 seconds then completely dry surface. A spray bottle can be used to hold this solution but it must be the type that excludes light. Bleach will deactivate in a couple of days if left in the light. Bleach is corrosive to some metals and robber and will degrade many materials. If Its snore than a snipe and dry with bleach, please ask the infection controi representative for guidance if you are going to soak equipment in bleach. water to remove all protein material. Cleaning equipment should be completed as soon as possible after use, to prevent bodily fluids from drying on it and to reduce the number of microorganisms prior to dlslnfectlon. Equipment should be gashed and soaped with a disinfectant- detergent solution and hot water(140 degrees or above). Equipment must be air dried immediately after to Insure complete disinfection. When possible, equipment. Agents There is no one disinfection agent capable of meeting all disinfection needs. Household bleach has many applications, but it is corrosive to some metals and can be irritating to a patients mucosal membranes. A table of agents that ran be used for disinfection of various objects is included in the standard. Field companies will nonnally use bleach solutions, gash detergents, dish soaps, and for special use, use enzyme cleaners. Disinfection products (e.g., Amphy), Cider, , poracidin, Alcare) list their ingredients on the label. The Table of Agents can be used when ordering neer products or changing brands. Consult the Infection Control Representative for assistance. KEY TO SCALE A. Ethyl or Isopropyl Alcohol(70%-9061) R. Ethyl Alcohol(70%-9OYo) C. Formaldehyde( Ya)Alcohol(70%)Solution D. Cuartenary Ammonium Germicidal Detergent Solution ( % AQ. Solution of Concentrate) . lodophor Germicidal Detergent(1 00 PPM Available Iodine) F. lodophor(500 PPM Available Iodine) G. Phenolic solutions( %ABY. solution of Concentrate) H. Sodium Hypochlorite(10 PPM Available Chlorine) 1. Sodium Hypochlorite(1000 PPM Available Chlorine) J, Aqueous F°ormalln (40%Formaldehyde) K. Alkaline Glutaraldehyde( %AC.) L palet Pasteurization at 7 'Degrees C.after Detergent Cleaning M. Arid Glufaraidehy✓de( %AC.) Bayside Fire Department Update to the Assembly- Fire Chief... Page 99 of 334 AGENDA ITEM V.B. Infection Control :li nnnnnnnnmm�innnnnnnnnnnnnmm�nnnw .,�,..,�,. ..........�................................................................................................................................................................ ..�,..,�,._ AGIE.:,i „11"Ail„HL Cb Disinfection �.. � �� ... ILL NOT come In 141ILL come in contact contact with skin or with skin or mucous tissue. membrane. aTable Minutes ,..� hy p-9ar r.�rface�d ject .... ��?ble �" Minutes ln A p0e .... 30 ... ort D 10 C 30 E. E ...., .. ., .. 10 F` 30 .. 1 1.4 30 .... l X 30 i..... muuu .... m .... .., L 30.. .... M 30 N 30 130.... Rubber Tubing and Cath30 eters .... 'WR 3 . ... .... ...... . o YtlYneTi.ibsn. an C tt-Werue �� .... SCD F 30 D 14 30 j. Lensed instrumentsL 30 ......... '70 3-0 T errrrsoters (Drat and fotalJ ... 30 �. _. L. Not recommended for metal instruments. Thermometers rnust be llroroughg yv wiped,preferably wwrdllr soapy and water; before dislrrfeartsorro Do not infix rectal and oral ther monietem a#any stage of handfinq or processing. 6 Bayside Fire Department Update to the Assembly- Fire Chief... Page 100 of 334 AGENDA ITEM V.B. Infection Control Policy Clothing Clothing which has been contaminated with blood, vomitus or other body fluids of patients should be disinfected as follows: Contaminated clothing, including turnout gear, should be changed as soon as possible. Contaminated clothing should be washed with a detergent - disinfectant (soap and bleach) solution and air-dried or dried in a clothes dryer. Bleach with water at 1:100 strength can be used on contaminated clothing, but it is unacceptable for use on turnout gear, as it is harmful to the material. Chlorine bleach may cause excessive fading to fatigue clothing at the strength of 1:100, Clothing can be fare-washed in a detergent-disinfectant solution at the fire station prior to taking clothes home for normal washing. Clothing and bedding should be washed at the fire station where washers and dryers are provided. Washing machines in stations on fell cycle load and one-cup bleach will yield a disinfection concentration of 1:150 to 1:200. 'The water temperature will probably be around '135 degrees. On a a-minute sash cycle with detergent everything we as firefighters need to be concerned with will be effectively cleaned and disinfected. If you wrish to lower the amount of bleach, then 1:500 parts water is adequate but the water temperature must be up to 160 degrees to 165 degrees F. This is scalding hot water and is not a recommended ,setting for your station water heater. • Boots and leather goods may be brush-scrubbed with soap and hot"rater to remove contamination. • Remember to wash the soles of your boots at the medical incident if you step in blood or bodily fluids. INFECTIOUS DISEASE EXPOSURE—REPORTING PROCEDURES This procedure outlines the exposure reporting process for fire department employees who, during the performance of their duties, are exposed to infectious diseases. The first reaction of exposed personnel should be to immediately clean the affected area of the body. Infection Vontrol Representative Notification When Fire Department employees are exposed to infectious contaminants, the exposed employee or his supervisor must notify the Infection Vontrol Representative as soon as possible. Direct notification by the exposed employee is preferred. 'The on duty shift commander can notify the Infection Vontrol representative after hours. During normal business hours, contact the Infection Vontrol representative by calling the fire chief's office. 7' Bayside Fire Department Update to the Assembly- Fire Chief... Page 101 of 334 AGENDA ITEM #7.B. Infection Control n If the fire chlef's office is contacted directly by the exposed employee, information will be taken from the employee concerning the exposure incident, If notified aria the ,shift commander, the Infection Vontrol Representative "lilt contact the exposed employree(s) as soon as possible for detailed information on the exposure occurrence. In talking with the firefighter, the Infection Vontrol Repr senta6ve will obtain details of the incident„ rate the severity of the exposure and detaimine the need for follow-up care. The employee will be given specific instructions by the infection Vontrol Representative for medical treatment of the exposure, based on medical protocol for the identified infectious agent (i.e. Hepatitis, Scabies, AIDS, Meningitis)„ These instructions will be tailored to the nature of the exposure and type of infections agent, and ensure that the firefighter receives appropriate medical attention. Medical Exposure Severity Batwing The Bayside Fire Department has do,veloped a medical exposure severity rating system to assist the Infection Vontrol Representative irr evaluating the seriousness of reported infectious disease exposures. The system categorizes and defines four exposure levels firefighters may face when treating a patient. In all cases, it is assumed that the firefighter can immediately and thoroughly clean the exposed area (hands" forearms" face or eyes), If he is unable to wash or clean the affected area in a timely manner, then the severdty of his exposure may be upgraded depending on the circurnstances. For the purposes of this rating system, bodily fluids can include a patients blood (or it's components), urine, feces, vorr'Pitus„ saliva, tears, sweat, mucous, semen" vaginal secretions and placental fluids„ Significant significant exposure occurs if a patient's bodily fluids come in contact with a firefighter's blood through a direct entry point" such as a break in the skin. This happens most commonly from a stick of a contaminated IV needle or during heavy extrication, when a sharp piece of bloodstained metal may puncture a firefighters glove and skin, Moderate A moderate exposure occurs if a patient's bodily fluids contact the mucous membranes of a firefighter: This may occur when performing mouth-to-mouth resuscitation ori ally paderrL Other examples include when a patient sneezes or coughs and airborne droplets touch the firefighter's eyes or mouth,; when a firefighter gets the blood of a trauma patient Into his eyes® or if a firefighter is within three feet of an active tuberculosis patient who is coughing. Milin6irnat A minimal exposure is reported when the patient bodily fluids touch a firefighter"s intact skin. A minimal exposure also occurs if a patients intact skin comes in contact with a firefighter"s mucous membranes, The first kind of exposure commonly arises when a firefighter gats a patient's blood on his intact skin. The second kind can occur, for 8 Bayside Fire Department Update to the Assembly- Fire Chief... Page 102 of 334 AGENDA ITEM V.B. Infection of Policy example, when a psychiatric patient ,grabs a flreflghter in the mouth, or when a firefighter inadvertently rubs his eyes after touching a patient. ILow-Level A low-level exposure Is reported If the intact antra of a firefighter comes In contact with a patient's Intact skin, or if a firefighter works near a patient but is more than three feet away from,an Infectious agent inhere no likely®exposure occurred. (Dote: This does not include active tuberculosis patients over, three feet but In a confined space. See "Moderate' exposure.) A low-level exposure occurs when a firefighter reports an exposure, which, apparently, poses little danger to fire personnel. This can happen, for example, when an anxious and concerned firefighter reports an exposure for an EMS call where he took vitals on a known AIDS patient, but had only skin to-skin contact. Personnel reporting exposures In this category will likely be selected by the Infectious Control Representative for additional training In infectious disease awareness. (Note. Most EMS calls can be considered low-level exposures and need not be reported.) Documenting Exposure .All exposures rated significant must be documented. Exposures which result from a break In the skin (Le. needle stick, cut with ,shads obiect, bite, etc„) must have a complete personal Injury packet completed. This consists of.° a Infectious Disease Exposure l=orm 0 Supervisors Safety Investigation Deport 6 Employer's Repod of Injury to Employee Where a "Moderate”or Wlnknala"exposure occurs ft.e.patients blood on intact skin) the followi#V forms must be completed • Infectious Disease Exposure,Forma • Supervisors Safety Investigation Report A "Low-Level"exposure does not need to be reported. However, If a firefighter chooses to report it, the lnfectlous Disease Form and a Supervisors Safety Deport should be completed. The information will be recorded and kept on file by the Infection Control Repa sentasllve. The Infection Control representative will advise the flreflghter andlor N3 supervisor, which formas, MY need to be filled out. FIREFIGHTER CONRIDIENTIALMY A Firefighter's infectious exposure form will remain confidential and not be released to anyone without the express written consent of the exposed firefighter, If a firefighters infectious disease exposure places other,fire department personnel at risk, appropriate 9 Bayside Fire Department Update to the Assembly- Fire Chief... Page 103 of 334 AGENDA ITEM V.B. Infecfion Control .policy y steps will be taken to remove the risk without disclosing the firefighter's confidential medical record. To reduce the number of supervisory personnel who may review your exposure, you may wish to hand deliver the infectious exposure forms, to the Infection Control Representative, IFIL "rE "rIII IE MEASURES 11N THE FIRE STATION Food Handling Rushing out of the station on an emergency in the middle of dinner is a common occurrence. Yet, leaving an unfinished meat on the dining room table is unhealthy, and increases the possibility of several types of food poisoning. Food produces toxins when It stands at room temperature for several hours before being eaten. Even if the food is reheated, the toxins remain. Two to four hours .after consumption of contaminated food, the following reactions may develop: cramps., nausea, vomiting, diarrhea, dehydration, collo and fever, Food poisoning can occur horn staph bacteria„ clostridium, vibrio parahemolyticus, bacillus, and salmonella. regardless of the kind of contamination, several methods can be employed to,prevent food poisoning, Wash your hands several dunes during uveal preparation, especially after handling uncooked seafood and in-between handling meats and vegetables, Ifyou have opera cuts on your hands, use,gloves when handling uncooked food such as salads,,pastries, sliced meats, custards and sandwiches. Geo not keep foods at room tem eratuure longer than necessary. Refrigerate as soon as possible Refrigerate foods in small contaihers, and keels them tightly covered and dated. blastic food wrap is furnished for station use. Be especially careful with foods containing daa'Or products.. Cook all meats thorou,ugh�y, especially pork and pork byproducts (.sausage), Avoid ra un®, didy, or cracked eggs. Perishable food should be kept hot (above 140 degrees Fahrenheit) or cold(below 39 degrees rahrenhelt). Do not buy or use bulging food cans, leaking caws or those that flea at the top or bottom. ani Bayside Fire Department Update to the Assembly- Fire Chief... Page 104 of 334 AGENDA ITEM V.B. Infection trot Policy • leo riot taste-test foods with "off"odors or eat leftovers with which you are unfamiliar. • Do not leave food sitting on the table if you are interrupted during areal with a call. Store it in the refrigerator, • Serve meat dishes hot, do not cool therm to room temperature. Re-heat with a inicrowave oven if necessary. Wood Cutting Boards Wood cuffing boards are a common sight in fire station kitchens. If used correctly, they are great for cutting r'neats, chopping vegetables, slicing fruits and kneading bread dough. However, wood is an organic compound, and if not cleaned properly, provides a perfect bacterostatic media for the growth of salmonella and other bacteria that can cause food poisoning. These bacteria simply take residence in the crevices of the wood ,gain. leanir'kg a wooden cutting board is a three-step process,. It should be washed with soapy watery rinsed in hot water and wiped with a 10 percent solvation of chlorine bleach and then left to dry. This procedure should be done after each use. Because of Its complexit 4 a better choice for the firehouse is the use of polycarbonate cutting boards. These plastic boards are easy to clean and very safe, requiring washing with soap and mater. Health approved polycarbonate cutting boards are furnished to stations,. 111 Bayside Fire Department Update to the Assembly- Fire Chief... Page 105 of 334 AGENDA ITEM V.B. M M. 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Iwo q'>W qM 011111110 M C) Tj gmmnniq LPN ............. ........................".................... ........................,......,....,............, .................._............. ........... .........,.........................., „ „ „ .,,.. .. . . Q ' �mm qq CIS u"q"u B BSB ............ ....................... .............................._. ......... ........................................................................................................,...................................._..........,......,,,,,,,............................ ...........I ................._... ............. ......,,,,,.............. ..........,............................ zt M Ph 0'" Q°wv u .....................................................I..."............_"......_..................................................................,,........................................................"................................_.. ,,, „...........................................I......................................... ...................................... ,, Bayside Fire Department Update to the Assembly- Fire Chief... Page 116 of 334 AGENDA ITEM V.B. 12 29 C Ff"? '1910„1030(d)(4)(#�)(B)(1): '11910.1030: Bloodborne (pathogens. (d)Mothods of Compfianre (4)Ho,tisekeeping - (i i i)Regulated Waste- ( y aste-(R)Other Regulated Waste Cordainment (1),Regi.,jkited waste shall be placed in containers which are (fi) Constructed to contairp alt contents and prevent leakage of fluids during handfin.q, slorage, transport or shipping., RESPOINSEE: There has been an Infection Controll Policy written,. The pofty states the complilance of $liousekeeping, Regulated Waste and prevention of Ileakage of fluids during handling, storage,, transport or shipping; Bayside Fire Department Update to the Assembly- Fire Chief... Page 117 of 334 AGENDA ITEM #7.B. 1 29 CFR 1,910.'tO (t)(1)() '1910.1030. Bloodborne pathogens. M Hepatitis B Vaccination and Post-exposure Evaluation and Follow-up.- (1) GeneraL (a) "the eam foyer shalt make available the hepatifts B vaccine and vaccination series to all employees who have occupational exposure, and post-exposure evaluation and follow-up to all employees who have had an eK osure incident. IBI P II BI : There has (been an infection Control Policy written. "gaining and documentation Ihas already been accomplished. There are records of the training, course and test are on fiille. These are now Dept in the training holes and the (personnel file. Training will be completed and documented annually. Bayside Fire Department Update to the Assembly- Fire Chief... Page 118 of 334 AGENDA ITEM V.B. Bayside Fire Department DAM, E14fig"ECT1VE PROCEDURAL j�y .@.� �". ..�. .P��S. ENT .ISSUED "�°.E ORDER n, EDURALOMER .. A.•,A.61 2-15-16 A-02-20—16 SUBJECT: Health t)ata Base , E DS— 000000000000000000000000000000000000000000000000000000unnonnnnunnnnnnnnnnnnnnmmnioni 1, A Health t',)ata Base file has been created t'br each employee., This fate is for the emplgyeens protection. it is designed to record any accumulation to any exposures to toxic substances so that in the future, if injury or disease should appear, it may be traced to an on-the-Job injury or exposure. This procedure is mandatory, Failure for you to document will onty make it that much more difficult to,prove on-the-job injury and to collect appropriate benefits,. A report should be made when,your feel your bony has been exposed to toxic ohernioais or inhadath.)n of smoke from fire. The report should. be teed and include the following information: a. Name b, Date of exposure o. Time of e,gvsr„rre d. Duration of exposure eA Prodrrot exposed to f, Route of exposure. (inhalation,, absorption) ..Any witnesses to the event „ This repor-t should then be sent to the Safety Officer/Chief to be placed in your permanent Mo. if there are any questions, contact the Chief/S,06-4y Officer. Bayside Fire Department Update to the Assembly- Fire Chief... Page 119 of 334 AGENDA ITEM V.B. 14 29 Clic 13 1910.1030(g)(2)(H)(B): 010.10.X:Bloodborrie patt7ogens (g)Corm-nunicatiorY of kla7zirdsto Etnployewes Information WWI Training. Trainhg shall be provided as follows: (B)At leastannually thereafter, RESPONSE: There has been an Infection Control Policy written. Training and docuirnentation has already been accomplished. 'rhere are records of the training, course avid 'test are on file. These are now kept in the training files and the personinel file. Training will be completed and documented annually. Bayside Fire Department Update to the Assembly- Fire Chief... Page 120 of 334 AGENDA ITEM V.B. is 29 CFI-:::? 1910. 1910,,11030: IE' oodborime Ipathogeirme (U)ConrntinicationofH,-izairia t.oE:v,1p1oye-,eS- (P)Information and Trainirq. (i) Trains Rqshall bef.a#°omlideda,sfc)ilf.)waro (B)AtPea stannualltheafter. Y rc--,.- RIE-SPONSE.:2 l"heire has beeiii-i ain 'linfection C,Gntml IIPONy ,wiii-Ittein. "uralining and documentation Ihas 611irsaidy(been accomljplllshed There acre recloirds of the trafirking, COLUrse aiii'id test are on 'file,., These are now kept in the traliniing 111:flesm and the jpeiiizoiii-inel file. rraiining wifli be carinj1pleted and documented aniii-malty. Bayside Fire Department Update to the Assembly- Fire Chief... Page 121 of 334 AGENDA ITEM V.B. 116 CFR 1910.4030(h)(1)(fi)(R): 1910.10310: IIlMooldiborne pathogens (h) Recordkeeping - (u) Medical Records. oo This record small include: (1`3) A copy of the emploype's hepatitis B vacrOation statusincludirng the dates of all the hepatitis B vacr,:Inafions and any mediral rerxrd.,Y; relativeto the empiqyee',s agility to receivo vm:xination as rem:uirod by paragraph tIESFZONSE::: There has Ibeeirm ain infection Cointrol 136licy ,wiriften Training sand doci.ioiinrientation has Wiready been accornplished. Theire are recoriii::Ils of the trainilng,, course and test are on Me. 'rhese arenow IIkept In the tralining filles and the persoinniel file. "111'rainfing will The coirinpleted and documented airwirivally. 111-1ejjpaflitis B Infloirimation is inow In fim emplioyoe fille lurndlUdling Pxpost..iiire aind post exposure should there be an iiii-icident. 16 edical irecorrIs aire iinow up to date. Bayside Fire Department Update to the Assembly- Fire Chief... Page 122 of 334 AGENDA ITEM V.B. 17 29 CF.R 19 1 .1200 (P) (I),- 1910.1,21010 tz,ard Cornrnunkmuoin. (c) Mitten ha7ard rommunication program. (�) Finplo.yers stmll cfevelox7, implement, and maintain at each svorkplace, a written hazard communication program which at loast describes how the criteria specifiPd in paragraphs (f), (g), and (h) of this section for labeks and other forms of warninf,.j, s,afpty data sheets, af7d employee information and training will be met, and which also includesi the f0flowing: IRIESPONSE.i..:There has beeirii a IHazardous Cornimurficatiotri I113ollmoy writtein. I laz Coinvim, Blood Borne F.3attiogein, ILo ick Out/Tag Out ainid GIIS 1,ias been taught and documented. Bayside Fire Department Update to the Assembly- Fire Chief... Page 123 of 334 AGENDA ITEM V.B. DEPARTMENT DATE EFITTECTIVE PROCEDURAL PROCEDURAL ORDER ISSUED DATE ORDER NO. 2-20-116 2...21...16 A-2-20-16 SUBJECT Ha7ardous Corninnurfleation Policy AMENDS; 000000000000000imnn"nnnnnnnni REFIZRENCE: RESCINDS: HAZARD MUNICx'd POLICY(GHS Compliant) A. P01-11CY As part of the oarerall safety and health programa ai the Bayside Fire l2epartraaent this oher'raloal hazard communication pr(kqram has been established. The Hazard orr munkatiorr Program is designed to comply with the OccupationaNSatbly and l°lealth Ad'rnWstration (OSHA) 11azard Commundcation Standard, title 29 rode of federal Regulations 19'10 P00. This pro r raa applies to all work operations within the organization wherean employee may be exposed to hazardous rdous substances under normal wwrorkihq conditions or during ars emergency. B. SCORE Under this prorgrarn, employees will be informed of the cordents of the Hazard e,'oraaraarrraia,atior'a, taridard, the hazardous f'aroperfies of the chemicals 61®ith which they work, and safe handling procedures and measures employees can tape to protect themselves from these chemicals. Employeas MY also be informed of the chemical hazards associated with mora-routine tasks. The Bayside Fire Department has established a list of all known hazardous chemicals aroritlaiaa the orpani�ation, and gill update the list as necessary, Corresponding aafe�yr Data Sheets(SDS)are also rnairatained for each chernical„ A ropy of this prograrn is avallable to all employees, C. HAZARIDOUS CHEMICALS DEFINITION The definition of"hazardous chemicals'as provided by 0,131 1A is Marey chernical which is a physical hazard or health hazard." Chemical Rftiqal ha„ar r:haracterasfuds include sul'astances which are: t. Explosive 20 Flammable 3% Oxidizers 4. Self-reactive .1 Pyrophodd w 15elf-heahng 7. Organic peroxides u Corrosive to metal ,R Gas under pressure 10.l=resits flammable,gas Bayside Fire Department Update to the Assembly- Fire Chief... Page 124 of 334 AGENDA ITEM V.B. 1--lazairdous Coms-nuinication il:�ioncy -1-.1..................... -,............-————— Chernical health hazards include substances which may cause: L Acute toxic yd 2. Skin corension or irefta tioi 3Serious eye damage or eye irrkation 4. Respirator .y or skin sensitization 5, emw cc:11 rnuLi genirity Circinogenlriy 7 17eprodue.:Wve toxichy & Specific organ toxiri�y R Aspiration hazards Fbrther explanation can be found wiWn the OSHA I iazard Communication Standard, D., EIAZARID: COMMUNICATION PROGRAM The Bayslde Fire Department Hazard Communication Prograrn includes the following information: 1. A fh;t of ha7Arrlouscheinidals known to be present in the workplace. eta Mformati6n on precautionary labels and other foans of warning for known hazardous chemicals in the workplace. 3. Safety Data Sheets(WSs)for known hazardous chemicals in the workplace. .4. Methods used to provide employee informati,on and training. 5. Mr..4hods used to inform employees of hazards of non-mutine work. 6. Methods used to when ronfraclors are on-site andlor when rontrartors bring che mirals on-site. The I•Ward Communloation P.-rogram is availabte for reWew by all employees upon reqnest. E, LABELING Supervisors have the responsihiAV to identify aff known hazardous chemicals present in their respective work areas and these chemicals must display, in English, a prerautionaly label stating: L Product ideniffier Signal wordftq 3, Hazard stalemeni(s) 4.. Piclogram(s) 5. Prerautionary staternent(s) & The narne and ae.1dressof time rnanufacWrar,Importe,-.w, or other rc.,ksponsible.patly In the event of an improperly labeled hazardotm ohemical container, a proper label WN be requested from the suppher. Fadure of a supplier to correct labeling deficion,cies within 60 days may rc.,-,oult in suspen,.�,ion of ruse of the product. No labels on ihcomiRg chernicals shall be defaced in any way. Any employee idendtyihg defored or Xqgiblo fabeis must immediately report the information to a supervisor so that appropriate labials can be applied. Bayside Fire Department Update to the Assembly- Fire Chief... Page 125 of 334 AGENDA ITEM V.B. 1--liazardotis Comimi.inication Policy IF. PORTABLE wrAIINIER s All portable confalner,s of hazardous chemicals regub labeling„ (A portable container Is one that is used to hold a chemical that has been transferred from its original container). ..t..he exception to this policy Is that portable containers of hazardous chemicals do not have to be labeled If they contain chernlcals transferred from a labeled container and ars;Intended only for the immediate use by and remain in the constant control of the employee who performs the transfer. All other portable containers and usage will resell"e labeling. &nployees who have questions about portable container labeling should contact their Irnmedldte supervisor, The employee who rises the portable container Is resf:sorrslbIe for plarin the label on the container, and the srrfaervisor°Is responsible to see lint labeling Is completed G. @,,.AIG IEIJ JING UPDATES AMID REVIEW Supervisors are responsible for reviewing the labelftAg system perda;rdfcally and updating If necessary, Changes to the habefibg system will be communicated to affected employees., Employees who have questions about the precautionary labeling system should contact their supervisor. D.I. SAFIG' ISA"I"A SHEETS(SIPS) SDS's are written or printed material concerning product hazard detenninatlony which are prepariel and distributed with chemicals by chernlcal manufacturers anddistributors. SIM �s arm written in English and contain the following sections: I. Product Idemliffcatlon, " Fla7ard(s)Identfflcatlon, Composltlor4fnforrnatlon on Mgresdl'ents„ 4. First-aid measures; 5. Fire-fighting measures, 6. Accidental release rneasures,, 7. I fandfing and storage; " E posure controWpersonal protection; Physical and chemical properties„ I . Stability and r asctivV,° I'I„ Toxicological lrsformafion; 12.. Fcoiogkallnformation; M Disposal conslderadon,�;s 14•, Transport information.- 15. nformation;15. Regulatory information;and M Other information, including date of preparation or last revision„ 'ach Department Supervisor Is responsible for obtaining SDS°s for their department. A SDS should be avaHable for evrvy hazardous chemical listed on the inventory fist. In the event a 9DS Is not available, the supervisor will arse the Vlowing procedures to obtain SDS"s: t. The suppdher will be contacted and all correspondewce and communication documented as proof of effort to comla�y. " If a supplier'does riot satisfy the request within 30 days, a second request fuer a SDS should be sent to the supplier: 3 Bayside Fire Department Update to the Assembly- Fire Chief... Page 126 of 334 AGENDA ITEM V.B. 1--la ara u�ws Communication ationo I::viio'y .. ._. 3. ff the supplier does not-satisfy the second request within 30 days, the supaervisor w id remove the chern*Ed from use until the SDS is obtained Supervisors are responsible for reviewing ail incorning data ,sheets for new and significant healthIsafety information, Any new information will be torr murrfcated so approparlate: measures can be taken to pn.rperl.y inform affected employees. If deficiencies exist or a&'JftYornal information 49 needed concemiQq, SDS s, the r,:hemical manufacturer or supplier will be contacted to obtain necessary information. Supervisors ors are responsible for rnnaintai ni n, the SDS s, The DAs for cherrnlcals and the chemical inventory list shaft be maintained in a binderor file titled Safety DataSheets". These chaff be accessible to employees during each work shift. If SDSs are not available or new chemicals In use do not have SDS,-.i, errrplruyees should lrnnmedlately contact their,supervi-sor. Supervisors will maintain a master copy of the#.')S's and inventory list. Where hazardous materials acre generated as by-products of operations, such as roarho n monoxide in, emmss of 50 PPM ),an SDS will be provided in the appropriate SDS files, Supervisors rr ust,approve all rnewwltrlal chemicals before use by errappoyeans,. SDSs must be reviewed before tins"* chemlcaf is used. AM employees must inform thein supervisor uj.m n ordering or receiving new chemicals. Bayside Fire Department refles upon the hazard determination and SDS supplied by the chemical manufacturer or dpstfibutor to determirwe the hazards of ail chera"nlcals bought, used or stored in the facility„ Supervisor's will evaluate the hazards of cornsurnuer products, `rn'apnfpyees who have questions about Des should contact their supervisor. L EMPLOYEE TRAINING flecfive erraployee training and education is than.* most crltkal component of a hazard communication program., A propery conducted training program will ensure that ernployees are aware of hazards In the workplaceand the ap;,wproprfate control measures to protect them. Department Supervisors will coordinate the employee training and education program for then department. The training plan MY emphasize these lterns: ld A summary of the 0601A Hazard Communication Shindard. 2d Methods and observations that may be used to detect the prrrsence or release of a hazardous chemical in the work area, such as visual appearance, odor, or other monitoring, 3,. A chemical's physical properties (i.e. flash point, reactawriW, methods that cern be used to detect the presence or rel ase of chem kols, and the potential for mishandling of cheynlcafs(ie.:potential for fire, aKplosfon, etc.). 4, fioalth hazards, including signs and s yMptoms associated with exposure to chemicals and any medical condition known n to be aggravated by exposure to the cher nlcal. ra Bayside Fire Department Update to the Assembly- Fire Chief... Page 127 of 334 AGENDA ITEM V.B. Hazairdous Communication s::Oolicy 5.. Procedures 0 protect agairist hazards(l.e..:personal protective equipment required, work practices and methods to enstire proper use in handling of chernicals and proredures for erneTenqy response) and work procedures to toHow to ensure protection mihiiasn cleaning hazardous(.,,hef nical spillsand leaks. 6. 7 he location of SDS'�s, how to read and interpret the information on both labeAs..,and SDS',,..,and how employees may obtain additional hazard information. Department Supervison; or, their designee will periodically review the ernployee train#7g program. n- etraining is raquired when a ha7.ardchaQqes or when anew hazardi� introduced into the warkplace, but it MY be the or, ani7ation's,poliq y to provide,trainiQq as meed ed to ensure the eff0diwimpss of the program. Empl9yees that are re-assured' or D,arWBferred to other, woA areas will unde�rgo a reviewof specific hazard teaining in their new work area.. Supervisors are. responsible for scheduling and ensuring that this rptraining session is conducted and initiated in a new work area. New employees will be trained at the firne of inflialemployment and prior to handling hazardous ir.;hemdcals, J., MON-ROUTINE WORK Occaslon0y omplqyees MY be asked k.,p perfomw non-routine work, which can be defined as meork not normally performed by an employee duriRq the normal course iof job duties. Example of non-routine work may include but are not limited to., 1. Welding and cutting operation,,,; 2Tank1container cleaniQq; 3o Aicriderdscpne clean-up; 4o Intensive malhtenanco activities; 5. Using internai combustion engines in enrlosed areas. The following procedures will be ursed when employees perform non-routine work. 10 The supervisor will de4errni'ne the neeir.1 for non-rough-we work and the hazards as—sociMed with the work, 2. The supervisor will train the employees pertonning the non-routine work of the hazards assoriated with the work and of proredures to follow, 3. Fmployees share in the responsibility by ensuring their si.spervisor knows that non routine work will be p(...-.,rformm1. 4. Frnpipyr...ws should contact their supervisor with questions concerniRg non-mutine work. K. CONTRACTORS The Bayside, Fire Department on occasion may enhq the services of an outsidecontractor In these instances, the Bayside Fire, 1,h'.'npartrnc.',V shall cornmunicahe the potenda.,I chemical exposures to the contractor workin 9 at the[Bayside Fire Department/Kodiak Boroogh owned site and the contraclor rnu.q, communicate the chemical eqiosures they may expose the Rayshd6 Fire Department employees to during contractor directed projects. Furthermore, Bayside Fire Department and rontractor shag pr vide each other with access to the SDS and fabefing information for these e.-Aemi6als. 5 Bayside Fire Department Update to the Assembly- Fire Chief... Page 128 of 334 AGENDA ITEM V.B. Hazarldious Goiririununicaflonm Policy ................................................ 1'-.3,ayside r-ale DepartminiN.,haff rommunicate to the contractor that Me rontractor must meet the requiremeM5 o,f29. Cr.R 191o,12oo as a condition of the project, III IRROG1::IIAM IREVIIEW i.,'Iayside Fire Department MY periodically re-view the I fazud Cory-ory-yunicaffon PrQgrany and update the prQgram as needed. 6 Bayside Fire Department Update to the Assembly- Fire Chief... Page 129 of 334 AGENDA ITEM V.B. '18 29 CFR 19 10.le "1910,.1200 liazard Goiiininiunication. (f) Safety data sherds, (8) T/Je employer shall fnairtRin in the workplace copies of the required safety data sheets for each hazardaus chiemical, and shall erysure that they are readily accessible during each work shift to erni,do.yees when ttyey are in their work areas). (I.E."Iectronic access and other alternatives to maintainhig paper copies of the safety data sheeh:,'are permitted as long as no barders to irnmediate employee access in each wark,191ace are created by such options.) RESPONSE: The MSD S Log Book f-tas been relocated and is in the processot being updated to the riew fort nat of SDS . Oobal Harmonization. "rl-'te book lies also being updated to hoild all current chernicals and Products used at IBayside Fire Ill epartivient. .............. ............ .......................... Bayside Fire Department Update to the Assembly- Fire Chief... Page 130 of 334 AGENDA ITEM V.B. DKIPARTMENT' 111'.)AIIE EHM&C"FIVE IIRROCIIMURAI, PROCEDURALORDER ISSUE,D DATE ORDER NO. I 1 16 1...1-16 A-01-01-16 SIJBJECT- LockouvTagout Safi:,ty Guidelines, A,MFWIXS: R E W4 R'F'..'�N Cl:rrw RE SCINDS- 1. Purpose This program establishes requirements for the lock-oul./tag-out verification of energy isolafion,, It must be used to ensure that inachiner ,y or eqil ipment is isolated frorn all potentially hanardous energy sources, Before firefighters perform any fire suppress I j.on or rescue activities where unexpected energization, start up ot~release of energy could cause injury,the equipment must he locked(.:n1t, t,ag,ged out and verified. 11 Definition Lock-outitag-out proicediures are to ensure a zero mechanical state of all energy syslerns,rno,llhanical devices and equipment that has the potemial for causing inJury/death to firefighters performing their assigned duties, 11 Scope A. This pro rain applies to all employees who work in or may enter an area where servicing and maintenance of equipment take,-,place. Specifically: I Affected e mployces. whose.job requires thorn to opemte equipinent that may be locked out for service or repajr,or employ sus who work,:in anarea where, serviceand repair take place, 1 Outside authonzed contractors—whose,job requires LIWITI to pfffOrwrl SCrViCC or repair tc)affected equipment. 3, Other empioyees— whose work is in,or who may enter into an area of the facility where lockout is or could tidcr place at sorne,point in time. B. Working at Emergency Scenes I Locate a foreman or of frorn,the place ycm are working in or around to assist in locating all potential energy h,a7,.uds,, 2. Identify the space and its usage. 1 Der rmine potential enmgy hwLards to ensure as zero energized work area. ,e 4. If a machine/equipment is operating, shut :It down following noninial or emergency stopping procedure. Bayside Fire Department Update to the Assembly- Fire Chief... Page 131 of 334 AGENDA ITEM V.B. I)EPARTMENT DATE EF'1117111R.,CTIVE, PROCKID'URAL PROCEDURA1,01-WER ISSUED D�ATE- ORDER M). 1 1-16 A-01-(.11-16 taro w. I...ockout/Tagout Safety Guidelines AMENDS: lIkEPER.ENC E: RESCINDS: 5� Operate the swit,ch, valve or, other energy isolatir%device(s) so that the equipment is isolated from its enerIY g Sol ISsipate amy "stored" energy (such aas in springs,elevated machine inernbers., rotatingflywhic6s, hyd ,Ific systems,mr,gas,electric,steam or waterressure)byrestraining inethods,such as repositioning,blocking,bleeding Town,etc. E Lock otaltag-out the energy source(s),Frith appropriate isolating devices and attach assigned inffl vidual loick(s)or uag(s). 7. Manipulate the controls of the hazard in a manner which the device was des;igned f6r. & Apply as locking mechanism over the control to ensure no unauthorized use. 9. Enmire, the[ :no personrlel are exposed and then check 14) ensiure �,,riergy operwing push bimon :disconnects sources or other norinal controls to make sure equipment will not operate. .Return operating controls w"neutral"'or, 'Wr'posifiori after the test. 10. Incident orninander (IC) and Safety Officer will ensure all personnel are accourite d for and are out ofdanger before allowing release of the locking mechanism. 11. If as locking mechanism is umavaDolle,a watch(firefighter with radio)must be posted at the hxzard energy swirc.:e location. Only the, IC and Safety Officer can relieve the watch from duties. General Maintenance procedures;for[..,ock out/Tag-out L The designated officer shall determine whic.h employees or contractors are authonzed t,o perform repair/maintenance of machines and equipment that shall be ban ked and/or taggled out, 2, Lock out is the preftwredmdhod of isolatingnuachines or equipment frown ener,gy souxes. I The designated officer shall inspect and ensure proper procedures are being used prior to actual sche'duled repairs. Periodic insper,tions shaflaiso take place to m0ce sure lock-out/tag-out is maintained when necessary. 4. Authorized "outside contractors" shall ft.fflow procedures Zind notify the designated officer prior to de-energizing equipment. "I'hey shall also provide their own equipment. Station personnel should be notified that certain equipment is locked/ta,gged oto, Bayside Fire Department Update to the Assembly- Fire Chief... Page 132 of 334 AGENDA ITEM V.B. IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII DEPARTMENT^QUI NT DATE ll .FITCTIVE PROCEDURAL III0011111111111111111111111111111111111 SUBJECT': Loackoau.nvr,-,1g1D Ut Salety Guuidi-pprnes ANIEN S- IIIIIIIIIIIIIIIIOIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIW�IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII r. Certoaporn eo:ponxipparrnerat: requires multiple isolating g devicles --- ensure 'with arn��:rruate paer�so:in-i s that.ap shutdown procedures are being fbIlovved, uno;'h equipment may have aru naeru shut oawvrn procedures ceduuro s that shall Le followed. D. Restoration of equipment that has been locked out or tagged out. 1, Check,, the areaa.votund the it achine/eq u'ipmeuut to ensure that no one as eun po sed, 2„ E nsa..are Krupp took and hracesftaloac s have been removed and guards have been reinstated. I Remove all prao k....oau Ytag-oauut.devices. 4.. Operate the energy isolating devices to ore!st.ovarle energy to the imachine our equipment. 5„ Ticst run machine ne our equipment. E. Equipment L 'The Bayside Fire Depmtrinent llecpc....a:auuVtaup...out ouo t,#ip:arraerat 'is located darn the wall between the Fire Fighting Gem Room and the Storage Roao:annn and on Engine 10➢ I All fire, depuaa.rtmernt velupcpes that being serviced or out of service rnr rauecihanicaap issues will tagged and the Fire Chief and Mechanic will be rno,fified. Howard S.Rue 11.1 ('"pnpoef Bayside Fire Department Update to the Assembly- Fire Chief... Page 133 of 334 AGENDA ITEM V.B. 19 29 CFR 19 1 .1200 h)(P)(0): 1910.1200i,-lazard: Coirrivinurikation. (h) Fmployee,information and frainiRg. (P) frmformadnn, I...Employees shall be Warmed of.- (iiu) The location andalvailablifty of the written hazard corrurrunication program, including the required fist(s)of hazardous cherry cah.;,and safe.ity d9ta o-hexats,required t?y this Se&1 Oft ITESPONSE: I 1--sere has Ibeen a Hazardous Cominurflcaflon I113ofloy,written. Haz Cornin, Blood Borne, Pathogein, 11-10101C OLIt I'llraig Out ainid IS has beein taught aind docuirnented, Bayside Fire Department Update to the Assembly- Fire Chief... Page 134 of 334 AGENDA ITEM V.B. 20 ,29 CF'I:::? 19 M 1200(jffl) 19110,1200 Hazard Cornmuinicatior-ii. j)Effectivp dates, (I)Fmpl�?yers,shall ir«iiriemplojiga ,eesre, rding the new m label ter andsafety , data sheets forapat,by December 1,201 3 UIESIPOMSEE: rt-wiire has Ibe win a 1-11azarcliousComirinunication IIF6lliiicywrittein. teaz ,Comm, Blood Borne Pathogen, ILoick Out/Tag Out and GHS Ihas been taught and docurnen'ted. Bayside Fire Department Update to the Assembly- Fire Chief... Page 135 of 334 AGENDA ITEM V.B. 21 29 Ql:::!R 191022(d)(11): (d) "Floor loading protection, (1) "in eveyy buildOg or,other structure, or part thereof, used for•merca.Nile, business, industrial, of- storage purposes, the loads approved by the buddirig of shall be marked on plates of approved design which shall be supplied and securef3f affixed by the owner of thiabi.fildfRg or&s id , uly authofiked agent, in a conspicuous place in each space to "thich they relate. Suich plates shall not be removed or defaced but, if lost, remOVPd, of'defaced,shall be replaced b3(,rhe owner or his agent. RIESIPONSE. The mezzaininf.,storage area Ihas III,een removed and we are awaffiiirig �heavy duty iiiridustirial sh6hring. The shelving will besecured to till-mewattand floor end capdble of properly and safely stoding materials. ---------- /� OR .................. ............... Bayside Fire Department Update to the Assembly- Fire Chief... Page 136 of 334 AGENDA ITEM #7.B. 22 29 CF-R 19 103?3(g)(2ffi)- (g)600 Volts, nominal, orless, This paragraph api'Wes to electric equ,fp,?77ento,Pergting at 600 volts, nominal,or lf.-ss to ground. (2) Guarrfirkg of flvp parts, 0 EJ5.sept as elsewhere required orpermilted by this standard,live,f..�,aHs ofelectfic equipment operaling at ate volts or n70f'P shate tae gcarded against arciclental contact by use of approved cabinets orother forms of approved enclosures. RIIESE:101MSE: L ock Out -.- T'ag Out policy has Ibeen written and aH eirnployees were adWsed as to who is AuthoHzed and 1E.Tfiected. IlFhe I11,weatlhing air compressor is properly guarded. 7"fre lP:ollicy is on file Bayside Fire Department Update to the Assembly- Fire Chief... Page 137 of 334 AGENDA ITEM V.B. 23 �29 191 0.3015(g)(l)(hr)(113) "19"101.305: Wiring mefl-mods,, components, and eqtflprnent for gerieral use (o 1`7exible cords and cahles -- C (1) Use of flexihle,cords and cabies, (iv) Unless specifirally I)eM7itted otherwise, in paragrzij.:)h(g)(O(Y) of this section, flpxible cords and cablos n7aynot be u,'.-'-e& (C)Where attachiod to budding surfaces" RESPONSE. We have airs linspection shieet of flexiNe cords eirid cables as to their luxii--4tiori. Bayside Fire Department Update to the Assembly- Fire Chief... Page 138 of 334 AGENDA ITEM #9.A. KODIAK ISLAND BOROUGH AGENDA STATEMENT MAY 19, 2016 ASSEMBLY REGULAR MEETING r TITLE: Ordinance No. FY2017-01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Commencing on the First Day of July 2016 and Ending on the Thirtieth Day of June 2017 (Fiscal Year 2017 Budget). ORIGINATOR: Dora Cross FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: This ordinance budgets for FY2017 Revenues and Expenditures for the General Fund, Special Revenue Funds, Debt Service Funds, and Enterprise Funds. This ordinance sets FY2017 mill rates and sets the tax rates for commercial aircraft. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2017-01 OR Move to Postpone to the next regular meeting of the Assembly Kodiak Island Borough Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 139 of 334 AGENDA ITEM #9.A. Introduced by: Borough Manager Requested by: Borough Assembly Drafted by: Finance Director Introduced. 05/05/2016 1 F°1W rJ0N 2 Public Hearing: 05/19/206 Adopted: 3 4 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2017-01 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 10 BOROUGH LEVYING TAXES ON ALL TAXABLE REAL AND 11 PERSONAL PROPERTY WITHIN THE KODIAK ISLAND BOROUGH 12 FOR THE EXPENSES AND LIABILITIES OF THE KODIAK ISLAND 13 BOROUGH FOR THE FISCAL YEAR COMMENCING ON THE FIRST 14 DAY OF JULY 2016 AND ENDING ON THE THIRTIETH DAY OF JUNE 15 2017(FISCAL YEAR 2017 BUDGET) 16 17 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 18 BOROUGH THAT: 19 20 Section 1: This ordinance is not of general application and shall not be codified. 21 22 Section 2: The following sums of money, or as much thereof as may be authorized by 23 law, as may be needed or deemed necessary to defray all expenses and 24 liabilities of the Kodiak Island Borough, be and the same, is hereby 25 appropriated for municipal purposes and objects of the Kodiak Island 26 Borough and other taxing entities hereinafter specified for the fiscal year 27 commencing on the first day of July 2016 and ending on the thirtieth day of 28 June 2017. 29 30 Section 3: Adoption of this ordinance regonizes that funds are appropriated at 31 department and/or project level. Compositions of these figures are as 32 delineated in the full detail budget document.The full document is available 33 to all elected and appointed officials for their use. Copies may be reviewed 34 by interested citizens at the Borough Building during normal working hours 35 and also at the Kodiak, CNi�u 14, and village public libraries during their 36 normal operating hours. 37 38 Section 4: Tax Levy. A tax for the amount specified in the form of a mill levy is hereby 39 levied for the value as of January 1, 2016, to be used for the purposes as 40 specified in the Budget for Fiscal Year 2017 of the Kodiak Island Borough Kodiak Island Borough,Alaska Ordinance No. FY2017-01 Page 1 of 3 Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 140 of 334 AGENDA ITEM #9.A. 41 commencing on the first day of July 2016 and ending on the thirtieth day of 42 June 2017 to defray expenses and liabilities of said entity as enumerated in 43 the applicable budgets. 44 The millage rates by taxing entity are as follows: 45 A. Kodiak Island Borough General Fund 0.15 mills 46 B. Education Support Fund 6 m H& 7 62 irniilllle 47 C.Womens Bay Road Service Area 2.50 mills 48 D.Womens Bay Fire Dept. 1.25 mills 49 E. Bay View Road Service Area 1.50 mills 50 F. Fire Protection Area No. 1 1.50 mills 51 G. Monashka Bay Road Service Area 2.50 mills 52 H. Service Area No. 1 Roads 1.50 mills 53 I.Woodland Acres Street Light Area 0.10 mills 54 J.Service Area No.2 0.00 mills 55 K. KIB Airport Fire Area 1.25 mills 56 L.Trinity Islands Street Light Service Area 0.20 mills 57 M. Mission Lake Tide Gate Service Area 1.00 mills 58 N. Debt Service 2 00 mills 1.91 irniilllle 59 O. Renewal and Replacement Fund 2h 92 m H& 1.07 irniilllle 60 61 Section 6: Commercial Aircraft that have been issued an N number by the Federal 62 Aviation Administration and are less than 12,500 pounds takeoff weight are 63 taxed using the following table: 64 FIXED WING ROTOCRAFT Gross Lbs Annual Tax Gross Lbs Annual Tax Non Flyable $50 0-1,000 $100 0-2,000 $400 1,001-2,000 $200 2,001-3,000 $800 2,001-3,000 $400 3,001-4,000 $1,000 3,001-4,000 $600 4,001-7,000 $1,400 4,001-5,000 $800 7,001-12,500 $1,600 5,001-6,000 $1,000 6,001-7,000 $1,200 7,001-8,000 $1,300 8,001-10,000 $1,400 10,001-12,500 1 $1,500 65 66 Section 6: Kodiak Island Borough Staff is hereby authorized and directed to effect the 67 necessary line item changes within the limits established above by fund, Kodiak Island Borough,Alaska Ordinance No. FY2017-01 Page 2 of 3 Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 141 of 334 AGENDA ITEM #9.A. 68 project and department to properly monitor, account and report on the 69 expenditures of these funds. 70 71 Section 6: The FY2017 budget is hereby adopted per the attached 6 page schedule. 72 73 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 74 THIS DAY OF 2016 75 76 KODIAK ISLAND BOROUGH 77 78 79 80 Jerrol Friend, Borough Mayor 81 82 ATTEST: 83 84 85 86 Nova M.Javier, MMC, Borough Clerk Kodiak Island Borough,Alaska Ordinance No. FY2017-01 Page 3 of 3 Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 142 of 334 AGENDA ITEM #9.A. A. General Fund(100) Revenues Percentage Taxes Real Property ZW'X, 2 82`% 172,500 175,183 Personal Property 0434�A 0 359/6 24,000 21,467 Non ad valorem taxes 0.42% 26,000 Payment in lieu of taxes 2.:,144 2'1.41% 1,332,000 Severance Taxes 28 1 G'A 27 A%b 1,738,000 Penalties&Interest on Tax 2 A W'X) 2 4'7'/0 153,410 Licenses&Permits 1 0 TX) 1.0 x1/0 66,000 Federal Shared Revenue2A Q,aA 2.4'1% 150,080 State Shared Revenue 'QPA&4 39 96"/b 2,4,'34,122* 2,486,107 Investments Earnings 0.94% 0 949/6 58,177 Other 0,;24'%o 0.Z,'/0 14,500 Total General Fund Revenues 100.00% 6,165 71J2 6,221,124 Expenditures FTE Legislative 4 ZOUX) 2.61`/0 IG1,077 162,121 Personnel Services 26,100 26,400 Fringe Benefits 3,523 Lobbyist 75,000 Support Services 57,200 Borough Management 5 W 26'X) 09.2'1"/0 571,222 Personnel Services 322,381 Fringe Benefits 216,929 Contracted Services 2,500 Support Services 61,412 Allocated (32,000) Borough Clerk 3 474A 8 9'1`/0 5443 99� 'sp'sp 2, 'sp s, Personnel Services 241'3�"`r',1 244,974 Fringe Benefits 71'34u,'34 177,764 Support Services 129,320 Capital Outlay 0 Legal Services 0 173sPA 2.64% 420,000 Legal Fees 43x,000 140,000 Support Services 24,000 Finance/Accounting 7 15'3T% 15281/0 947,761 Personnel Services 481,004 Fringe Benefits 371,638 Contracted Services 10,000 Support Services 128,119 Allocated to Projects (43,000) Ordinance No.FY2017-01 Backup Info Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 143 of 334 AGENDA ITEM #9.A. Finance/MIS 3 1477&4 14.'7711% C41 1,()Pr) 9150,81810 Personnel Services 297,507 Fringe Benefits 148,248 203,123 Contracted Services 25,000 Support Services 346,250 Capital Outlay 70,000 Allocated (26,000) Assessing 5 1267 , 12.61°'/0 781,226 Personnel Services 414,524 Fringe Benefits 302,977 Contracted Services 1,500 Support Services 66,225 Allocated to other funds (4,000) Engineering/Facilities 2 Z62'X, 2,E 59% 161,715 176,695P Personnel Services 54�(44Q 62,684 Fringe Benefits 40,541 47,527 Professional Services - Support Services 66,484 Community Development 6 15 04X, 15 4311% 1427,070 91,"P7,070 Personnel Services 441,684 Fringe Benefits 324,689 Professional Services 10,000 Support Services 101,119'7 181,'1 C9'7 Allocated to Projects (500) Building Inspectors 0 24;&A 2.3:16`/0 165,263 Contracted Services 145,000 Support Goods and Services 20,263 Economic Development 1 0 65,X) 0 579% 40,163 -B""P,spoo Personnel Services - Fringe Benefits 1,66,3 Professional Services 35,000 Contributions 0 Support Goods&Services 500 2 Ordinance No.FY2017-01 Backup Info Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 144 of 334 AGENDA ITEM #9.A. General Administration 0 /d 3'/i'/ .3.;369% Q05,1aQQ 208,614 x,61.4 Personnel Services Audit Expense 110,000 Contracted Services - Support Services 95,600 098,614 Parks and Recreation 0 G 1a�LA (7.67/o 41,140 Personnel Services 23,640 Contracted Services - Support Services 17,500 Emergency Preparedness 0 0 04i A 0 9511% 59,157 Personnel Services 28,458 Contracted Services 13,199 Support Goods and Services 17,500 Animal Control 1. 7 SLA 1.'761/6 109,415 Contracted Services 109,415 Education,Culture&Recreation 0 0.39% 24,200 Contributions 24,200 College and Libraries 0 24 Jig 1,551/6 1 50,000 96,000 Contributions /0,000 096,000 Non Profit Funding 3 80%6 3.'78/6 234,000 Contributions 234,000 Transfers Out 0 Q7 1 USA 0 001/0 Transfers a,000 Total General Fund Expenditures $ 6,165),79"92 6,201,124 3 Ordinance No.FY2017-01 Backup Info Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 145 of 334 AGENDA ITEM #9.A. B. Special Revenue Funds (Revenues and Expenditures) 1 Education Support Fund(201) 10,277,500 2 Land Sales(210) 1,'31W3,709 1,628,709 3 Buildings&Grounds Fund(220) 781,278 4 Local Emergency Planning Committee(234) 14,000 5 Women's Bay Road Service Area(240) 217,000 6 Service Area No.1 (242) 488,000 7 Service Area No.2(243) 100 8 Monashka Bay Road Services Area(244) 60,000 9 Bay View Road Service Area(246) 15,257 10 Fire Protection Area No.1 (254) 1,036,9 44 1,014„127 11 Women's Bay Fire Department(252) 226,000 12 KIB Airport Fire Area(254) 15,000 13 Woodland Acres Street Light Area(260) 5,140 14 Trinity Acres Lighting Dist.(261) 2,330 15 Mission Lake Tide Gate(262) 5,400 17 Facilities Fund(276) 465,000 B 7,825P 18 Tourism Development(277) 142,900 19 Fern Fuller Trust(290) 66,500 20 Special Projects(295) 0 Total Special Revenue Funds 13 1:30 4c)4 V b.1.1 f("66 4 Ordinance No.FY2017-01 Backup Info Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 146 of 334 AGENDA ITEM #9.A. C. Debt Service Funds (Revenues and Expenditures) 1 Debt Service(300) 7" 94Q,Q P 7,836,597 Total Debt Service Funds $ 7,910,029 7,836_5P97 5 Ordinance No.FY2017-01 Backup Info Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 147 of 334 AGENDA ITEM #9.A. D. Enterprise Funds 1 Solid Waste Disposal Fund(530) 2 Hospital Enterprise Fund(540) 2,244,frm4 1 2,25PI,841 3 Kodiak Fisheries Research Center(555) 4 1141 1,683,183 4 911 Service(560) 35,000 Total Enterprise Funds 7,630,051 7,740,,r,"P26 Total all Funds 17,11'5p,5p 13 6 Ordinance No.FY2017-01 Backup Info Ordinance No. FY2017-01 Levying Taxes on All Taxable Real an... Page 148 of 334 AGENDA ITEM #12.A. KODIAK ISLAND BOROUGH AGENDA STATEMENT MAY 19, 2016 ASSEMBLY REGULAR MEETING 0 r TITLE: Ordinance No. FY2016-12 Amending Kodiak Island Borough Code Title 15 Buildings and Construction Chapter 15.10 KIBC Building Codes to Add a Local Exception to Eliminate the Requirement for Engineering for Certain Residential Construction in the Borough. ORIGINATOR: Larry LeDoux FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: This was postponed from the February 4, 2016 and May 5, 2016 regular meetings. This ordinance was requested by Assembly member LeDoux which would amend Chapter 15.10 of the Kodiak Island Borough Code to add a local exception to eliminate the requirement for engineering for certain construction in the borough. Building Official Doug Mathers provided additional information which were provided in the packet regarding the Joint Building Code Review Board's discussion regarding this ordinance. RECOMMENDED MOTION: The motion before the Assembly is to move to adopt Ordinance No. FY2016-12. Kodiak Island Borough Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 149 of 334 AGENDA ITEM #12.A. Mathers,Do Friarn� Mathers,Doug Sent: Friday,ApirH 22,2016 2:33 PM To: 'Bob Pederson' cco Kozak,Mark;Nova Javier Subject- Code adoption and ordinance FY1016-12 IT] t 94 Answering the KIB 2016 Code Baur questio.- Adoption pdf Bob, Our last JBCRC on 4/14/16 concluded our discussion on ordinance FY2016-12 which included 4 answers that the Borough Assembly was concerned with regarding the 2012 IRC wind design criteda.Section 11301.2.1.The JBCRC had a total of 6 meetings sincel/2'7/16. One was canceled because of a lack of quorum.The committee also chose to recommend adoption the 2012 Uniform UPC and the 201.4 NEC plus a couple of amendments to the IRC.t would like the JBCRC to be included in the May 4'h Assernbly discussion of Ord.IPY2016-12.included you will find the four questions submitted by you on Behalf of the Borough Assembly on 10/9/15 with the committee answers and an amended copy of the pertinent sections of chapter 15.Feel free to contact me with any questions. Regards Doug Douglas l Mathers City of Kodiak Building Official Office(907)486-8072 dmathegL@&Ay kodiak..@LU Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 150 of 334 AGENDA ITEM #12.A. x F BUILDING DEPARTMENT 710 MILL BAY ROAD,ROOM 208 KODIAK,ALASKA 99615 cfnn�bpb�bs(r�aigY.�od� F.rF.�s TELEPHONE 907-486-8070 gIl��n� n��a)aiby.�odi�F.rF.�s 907-486-8072 FAX 907-486-8600 April 21,2016 To: JBCRC Board Members From: Doug Mathers Building Official Re: Assembly Questions Please find a response to Bob Pederson's of 10/9/15 questions that the Kodiak Island Borough Assembly brought up. Question 1. How do the ISO ratings for communities without engineering requirements impact insurance rates for homeowners? Answer: During my research it was not clear what percentage of insurance companies use the ISO to set residential insurance rates. State Farm has not used ISO since approximately 2001. ISO downgrades communities for amending the code to a lesser standard than the published code. In this case the Wood Frame Construction Manual is referenced as a prescriptive alternate to engineering in high wind areas. (110 MPH or over)and so is ICC 600 Standard for Residential Construction in High- Wind Regions. Using either of these methods does not alter the 2012 IRC and as a result the ISO rating would not be affected. Question 2. Explore raising the size of structures for which no engineering is required (e.g.,from 200 to 1,200 sq. ft.)? Answer: The 2012 International Residential Code exempts one-story detached accessory structures not exceeding 200 square feet from the building permit requirements.A structure 201 square feet or larger could be built without engineering as long as it was designed to the WFCM or the ICC 600. Question 3. Could the engineering requirements be eliminated for one and two- family single-story structures? Answer:A person could design a building without engineering as long as the design complied with the prescriptive design from the WFCM or ICC 600. 1 Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 151 of 334 AGENDA ITEM #12.A. Question 4. Could the 15% limit for additions without engineering be raised? Answer: 4 A person could design a larger addition without engineering as long as the design complied the WFCM or ICC. R301.2.1.1 Wind limitations and wind design required.The wind provisions of this code shall not apply to the design of buildings where wind design is required in accordance with Figure R301.2(4)B. Exceptions: 1. For concrete construction,the wind provisions of this code shall apply in accordance with the limitations of Sections R404 and R608. 2. For structural insulated panels,the wind provisions of this code shall apply in accordance with the limitations of Section R610. 3. For cold-formed steel light-frame construction,the wind provisions of this code shall apply in accordance with the limitations of Sections R505, R603 and R804. In regions where wind design is required in accordance with Figure R301.2(4)B, the design of buildings for wind loads shall be in accordance with one or more of the following methods: 1.AF&PA Wood Frame Construction Manual (WFCM). 2. ICC Standard for Residential Construction in High-Wind Regions(ICC 600). 2 Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 152 of 334 AGENDA ITEM #12.A. 16,'10,0'10 Adm !�on of buiilldpn �!n�!?!"r Spdes, The following codes are hereby adopted by reference as the building codes for the borough: A.The 2009 International Building Code,as adopted with revisions in 13 AAC 50.020,and including Appendix H,Signs,for all buildings except one-and two-family dwellings and residential accessory buildings;provided, that the following revisions to the 2009 International Building Code in 13 AAC 50.020 are not adopted:(1)the deletion in 13 AAC 50.020(1)of Sections 103, 104.4, 104.6, 104.8,105.4, 107.5,108.4,109.2, 109.5 and 110 to 115;and(2)the revisions in 13 AAC 50.020(7),(8),(9),(10),(11),(16),(17),(66),(73),(74)and(77); B.2012 International Residential Code for One-and Two-Family Dwellings with the following revisions: 1.R105.2,Work exempt from permit,is amended to read as follows: Building:#10.Decks not exceeding 200 square feet(18.58 m2)in area,that are not more than 30 inches(762 mm)above grade at any point. 2.R301.2.1.1,Wind limitations and wind design required,is amended to read as follows at the end of the section: The following may be built to Seismic design category D2 with 110 MPH wind speed in B and C wind exposure areas provided that the house was permitted before the adoption of the 2012 Residential Building Code. 1)One permit only.An addition that is not more than 15%of the total gross square foot area of the existing building that the addition will be attached to.Roof pitch is a maximum of 5/12 or less.One story additions may be built on a piling foundation provided existing building has a piling foundation. 2)Other exempt structures in section R105.2 Work exempt from permit. 3.R311.7.5.1,Risers,is amended to read as follows: The maximum riser height shall be 8 inches(203mm).The riser shall be measured vertically between leading edges of the adjacent treads.The greatest riser height within any flight of stairs shall not exceed the smallest by more than 3/8 inch(9.5 mm).Risers shall be vertical or sloped from the underside of the nosing of the tread Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 153 of 334 AGENDA ITEM #12.A. above at an angle not more than 30 degrees(0.51 rad)from the vertical.Open risers are permitted provided that the opening between treads does not permit the passage of a 4-inch-diameter(102 mm)sphere. 4.R311.7.5.2,Treads,is amended to read as follows: The minimum tread depth shall be 9 inches(228mm).The tread depth shall be measured horizontally between the vertical planes of the foremost projection of adjacent treads and at a right angle to the tread's leading edge.The greatest tread depth within any flight of stairs shall not exceed the smallest by more than 3/8 inch (9.5 mm). 5.R313.1,Townhouse automatic fire sprinkler systems,is amended to read as follows: An automatic residential fire sprinkler system may be installed in townhouses. 6.R313.2,One-and two-family dwellings automatic fire sprinkler systems,is amended to read as follows: An automatic residential fire sprinkler system may be installed in one-and two-family dwellings. .„.r,4,ataiw..:44,I ireegy d ffi�,w46y4tom 7.Cha ter 11 Delete and replace wit�� lil4 �ll��rtmVflll'� ��7�� V9, 8.Chapters 24,25,26,27,28,29,30,31,32,and 33.Remove plumbing chapters related to the International Residential Code and insert the 2009 Uniform Plumbing Code. 9.Chapters 34,35,36,37,38,39,40,41,42,and 43.Remove electrical chapters of the International Residential Code and insert the 2011 National Electrical Code. 10.M2002.5,Boiler low-water cutoff,is amended to read as follows: All steam boilers shall be protected with a low-water cutoff control.The low-water cutoff shall automatically stop the combustion operation of the appliance when the Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 154 of 334 AGENDA ITEM #12.A. water level drops below the lowest safe water level as established by the manufacturer. 10",111"Elf. )4. Add to exceptions, C.2009 International Building Code Appendix J,Grading; Uniform Plumbing Code,as adopted with revisions in 8 AAC 63.010 joApppendix Chapter B,Explanatory Notes on Combination Waste and Vent Systems;and Appendix Chapter H,Recommended Procedures for Sizing Commercial Kitchen Grease Interceptors; E.The 2009 International Mechanical Code,as adopted with revisions in 13 AAC 50.023,except for the deletions in 13 AAC 50.0230)of Sections 103, 104,and 106 to 110 of the 2009 International Mechanical Code; N�l F.Then V1�11 11i National Electrical Code. 1.300.4,Protection Against Physical Damage,is amended to read as follows: Where subject to physical damage,conductors,raceways,and cables shall be protected.Thermoplastic type insulated conductors may not be installed when the working environment is below 200 Fahrenheit. 2.410.16 is amended to read as follows: 410.16 Luminaries and Transformers in Closets. G.The 1997 Uniform Code for the Abatement of Dangerous Buildings; H.The 1997 Uniform Housing Code;and 1.2009 International Fuel Gas Code,Chapters 6 and 7. Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 155 of 334 AGENDA ITEM #12.A. Introduced by: Borough Manager 1 Requested by: Assembly Member LeDoux Drafted by: Assembly member LeDoux 2 Introduced: 01/21/2016 3 Public Hearing: 02/04/2016 4 Postponed: 02/04/2016 Adopted: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2016-12 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 10 BOROUGH AMENDING TITLE 16 BUILDINGS AND CONSTRUCTION 11 CHAPTER 16.10 BUILDING CODES TO ADD A LOCAL EXCEPTION 12 TO ELIMINATE THE REQUIREMENT FOR ENGINEERING FOR 13 CERTAIN RESIDENTIAL CONSTRUCTION IN THE BOROUGH 14 15 WHEREAS, as a second class Borough, the Kodiak Island Borough has adopted KIBC 16 Title 15 (Buildings and Construction) to regulate erection, construction, enlargement, 17 alteration, repair, moving, removal, conversion, demolition, occupancy, equipment, use, 18 height,area,and maintenance of buildings or structures in the borough; and 19 20 WHEREAS, in accordance with Chapter 15.10 KIBC, the Kodiak Island Borough 21 adopted by reference the 2012 International Residential Code (IRC) for One- and Two- 22 Family Dwellings(Ordinance FY 2013-09); and 23 24 WHEREAS, the IRC requires engineering certification for structures that are not 25 designed to meet the prescriptive standards of the building code; and 26 27 WHEREAS, chapter 15.10 KIBC includes a number of local exemptions,exceptions,and 28 amendments to the standard building code requirements to reflect local conditons and 29 building practices; and 30 31 WHEREAS, in discussions related to the high cost of home construction in Kodiak, the 32 additional expense of engineering for certain new construction, additions, or remodeling 33 projects has been noted as a significant expense;and 34 35 WHEREAS, there are very few licensed practicing engineers in Kodiak,further adding to 36 the cost of complying with applicable engineering requirements for construction;and 37 38 WHEREAS, for decades, prior to the 2013 adoption of the IRC, safe and structurally 39 sound residential buildings were erected without the need or expense of engineering 40 required by the IRC; and 41 42 WHEREAS, the public necessity and general welfare of the community may be better 43 served by amending the code to reduce or eliminate some engineering requirements for 44 new or expanded residential construction; and 45 46 WHEREAS, the Borough Assembly set aside time for public input and discussion;and 47 Kodiak Island Borough,Alaska Ordinance No. FY2016-12 Page 1 of 3 Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 156 of 334 AGENDA ITEM #12.A. 48 WHEREAS, the Borough Assembly, as a part of process,would hold public hearings to 49 adopt the amendments to eliminate certain engineering requirements for residential 50 construction;and 51 52 NOW,THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 53 BOROUGH that: 54 55 Section 1: This ordinance is of a general and permanent nature and shall become a 56 part of the Kodiak Island Borough Code of Ordinances; and 57 58 Section 2: This ordinance shall be effective upon adoption. 59 60 Section 3: Section R105.3 of the 2012 International Residential Code for One- and 61 Two-Family Dwellings, as previously adopted by Ordinance FY2013-09, is 62 hereby amended and readopted as follows: 63 64 R106.3 Application for permit. 65 To obtain a permit, the applicant shall first file an application therefor in 66 writing on a form furnished by the dep a4F-nent Gi tea 4d4;9....scafet I iiilllr iiiir 67 offl-lIM for that purpose.Such application shall: 68 69 1. Identify and describe the work to be covered by the permit for which 70 application is made. 71 2. Describe the land on which the proposed work is to be done by legal 72 description, street address or similar description that will readily identify 73 and definitely locate the proposed building or work. 74 3. Indicate the use and occupancy for which the proposed work is 75 intended. 76 4. Be accompanied by construction documents or iFea on l 111 �� t �Illed 77 kzyillldii14mi_or woiLKjg!p tt:, and other information as required in Section 78 R106.1. 79 5. State the valuation of the proposed work. 80 6. Be signed by the applicant or the applicant's proposed agent. 81 7. Give such other data and information as required by the building official. 82 83 Section 4: Section R106.1 of the 2012 International Residential Code for One- and 84 Two-Family Dwellings, as previously adopted by Ordinance FY2013-09, is 85 hereby amended and readopted as follows: 86 87 R106.1 Submittal documents. 88 Submittal documents consisting of construction documents or treason lk Illy 89 det fulled-12m-111-1d--il-in¢ _or oirk_I��Ill, ir�t _�7urlhmiiir lhm it--n--e-e--d- root_I �iFmgl�aiFmq�t Ike 90 ir i iFq n iii¢iir iF�t s_1 o1r W, and other data shall be submitted in two 91 or more sets with each application for a permit. d Ise...-G Construction 92 documents shall be prepared by a registered design professional where 93 required by the statutes of the jurisdiction in which the project is to be 94 constructed. Where special conditions exist, the building official is 95 authorized to require additional construction documents to be prepared by a 96 registered design professional ir� 7ailhm; ipiiii!rgium ulpmiiiiii�2ir o 97 bull iiiir�¢i�4iFm �iFml Ill it iF iF r Ikz �2am �4ir� � their thm iF ¢�s��o- 98 Kodiak Island Borough,Alaska Ordinance No. FY2016-12 Page 2 of 3 Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 157 of 334 AGENDA ITEM #12.A. 99 100 Exception: The building official is authorized to waive the submission of 101 construction documents deta I ed Ib21iil111A1iiir�,q„�2E, e2iFmll�glll,irk , and other data 102 not required to be prepared by a registered design professional if it is found 103 that the nature of the work applied for is such that reviewing of construction 104 documents gum IkZuJiiillltjiiiM_,_2,ir-_,yr oir1,_,_„jpjAn, is not necessary to obtain 105 compliance with this code. 106 107 R106.1.1 Information on construction documents oir-1IkZu11i,111diiiM,RiFm,7raa iFml, 108 Ig qn , 109 Construction documents gum IWiiillk 1iiir��gi,oi 2r orl jejar�: shall be drawn upon 110 suitable material. Electronic media documents are permitted to be 111 submitted when approved by the building official. Construction documents 112 and I iiillll i,irI¢ -,2E-,AgiFml1.1iru shall be of sufficient clarity to indicate the 113 location, nature and extent of the work proposed and show in detail that it 114 will conform to the provisions of this code and relevant laws, ordinances, 115 rules and regulations, as determined by the building official.Where required 116 by the building official, all braced wall lines shall be identified on the 117 construction documents gum b uiiillIc ilinq__L_AgL _ IllM, and all pertinent 118 information including, but not limited to, bracing methods, !Ihmq location and 119 length of braced wall panels, a-ind,foundation requirements of braced wall 120 panels at top and bottom shall be provided. 121 122 Section 6: Nothing herein is intended to vitiate or otherwise alter the previous adoption 123 of subsections R106.1.2 and R106.1.3. 124 125 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 126 THIS DAY OF 2016 127 128 129 KODIAK ISLAND BOROUGH 130 131 132 133 Jerrol Friend, Borough Mayor 134 135 ATTEST: 136 137 138 139 Nova M.Javier, MMC, Borough Clerk Kodiak Island Borough,Alaska Ordinance No. FY2016-12 Page 3 of 3 Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 158 of 334 AGENDA ITEM #12.A. ORDINANCE PRESENTED BY 1 CROW FOR CONSIDERATION AT A LATER DATEIntroduced by: Assembly member Crow . 2 Requested by: Assembly member Crow 3 Drafted by: Assembly member Crow 4 Introduced on: 05/19/2016 5 Public Hearing: Adopted on: 6 7 8 KODIAK ISLAND BOROUGH 9 ORDINANCE NO. FY 2016-XX 10 11 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 12 BOROUGH AMENDING TITLE 16 BUILDING AND CONSTRUCTION, 13 CHAPTER 16.10 BUILDING CODES, SECTION 16.10.060 REMOTE AREA 14 EXEMPTIONS 15 16 WHEREAS, there is a shortage of affordable low income home ownership and housing 17 nationwide and in particular within the Kodiak Island Borough Road system,and 18 19 WHEREAS, during the past two years this problem has been worsened in Kodiak by the sale 20 for profit of low income rental properties and the eviction of several hundred family members, 21 and 22 23 WHEREAS, according to the 2015 Alaska Department of Labor Construction Cost Survey 24 Kodiak remains the most expensive urban location in Alaska to build, and 25 26 WHEREAS, building codes can increase housing costs through both substantive (technical) 27 and administrative impediments and according to some studies code inadequacies can increase 28 the cost of new housing more than 200 percent,and 29 30 WHEREAS, the cost impacts of the more stringent requirements for new construction 31 mandated by the emerging national codes in the areas of seismic provisions, wind impact 32 protection, sprinklers, and plumbing have reached the point where providing affordable housing 33 opportunities for low income families is unachievable within the time frame needed for 34 immediate relief, and 35 36 WHEREAS, the majority of single family homes in Kodiak and throughout Alaska and the 37 Nation were either built without building code compliance or with significantly less stringent 38 requirements, and those homes have been affordably, effectively, and safely housing residents 39 for several generations,and 40 41 WHEREAS, while current and evolving residential building codes can unarguably provide an 42 assurance of enhanced safety, mortgage financing, and lower homeowner insurance costs; and 43 they may arguably improve structural preservation, energy efficiency and other benefits, they 44 should not be forced onto citizens by law to the point of preventing them from owning an 45 affordable owner built home. And Kodiak Island Borough Ordinance No. FY2016-XX Page 1 of 2 Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 159 of 334 AGENDA ITEM #12.A. 46 47 WHEREAS, residential property owners on the Kodiak island borough road system that live 48 outside the city limits should have the right to build their own single family homes without being 49 required by law to strictly comply with International and National residential building codes 50 51 NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 52 BOROUGH THAT: 53 54 Section 1: This ordinance is of a general and permanent nature and shall become a part of 55 the Kodiak Island Borough Code of Ordinances. 56 57 Section 2: Kodiak Island Borough Code of Ordinances Title 15 Building and Construction, 58 Chapter 15.10 Building Codes, Section 15.10.050 Remote Area Exemptions is 59 hereby amended as follows: 60 61 16.10.060 RmT.., mm=ea-ejlii;',xemption f,. 62 A. Notwithstanding the construction requirements contained within this code, owner- 63 occupied residential buildings and accessory buildings associated with residential use, 64 when located 4in remGte areas mraut,ii�tc^ IKo ualk c.tJl„I[J.11mii„1.2.,,are exempt from the building ,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 65 regulations of the borough. 66 67 B. The borough does not certify that any building built under this exemption meets any of 68 the adopted codes or ordinances. No physical inspections will be made of the structure. 69 c^inc�,au�raa,c^,��,,,,g;!r�,��,,,,irrc;c rn irn;me^Ir�,��c^,��,,,,;t ,,,,c;*in�,�uiir;�"..sa�e;�', A, 70 Permits an inspection services are ......,,„ 71 reduce owner- Ilia, Ilt and el .1 .Ce oacir°'t vall�.es and s1hnallll Th airoviided ......................................................................................................................... .n............................................................................................E............R.................y.........................................................................................................................................U.............................................. 72 ayaiAa4�e4u;44s -adzea at the owner's option. Cost of these permits and inspection 73 services are the responsibility of the property owner and will be charged at the same rate 74 as the nonexempt pGrtuons ei tlne boro6gg4 construction cornnry�lliiainc ,�fvcir°siia�lhnr� 75 �udirrfuniistrr,a,fi, irk„h,,,,;t!, ,,,uu�.�,U......................................., 76 77 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 78 THIS DAY OF 20OX 79 80 KODIAK ISLAND BOROUGH 81 82 83 84 Jerrol Friend, Borough Mayor 85 ATTEST: 86 87 88 89 Nova M.Javier, MMC, Borough Clerk Kodiak Island Borough Ordinance No. FY2016-XX Page 2 of 2 Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 160 of 334 AGENDA ITEM #12.A. JOINTI ING CODE REVIEW COMMITTEE AGENDA JANUARY 27, 2016 3:30 P.M. CITY OF KODIAK CONFERENCE ROOM 710 MILL BAY RD, ROOM 116 A. MEETING CALLED TO ORDS ROLL CALL B. ELECTION OF OFFICERS A. CO-CHAIR C. APPROVAL OF AGENDA D. APPROVAL OF MINUTES. NIA E. UNFINISHED BUSINESS A. NONE F. NEW BUSINESS A. REVIEW THE 2012 INTERNATIONAL RESIDENTIAL CODE'S ENGINEERING PROVISIONS FOR HIGH WIND AND HIGH SEISMIC LOCATIONS B. REVIEW OF KIB ORDINANCE O.FY2016-12 G, PUBLIC COMMENTS H. BOARD MEMBER COMMENTS I, NEXT MEETING J. ADJOURNMENT Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 161 of 334 AGENDA ITEM #12.A. Mathers,IDo FTo= Bob Pederson�blpedeu-r..-,oi@(odiaka6(.us) Sent. l"Aday,October 0%2015,11:36 AM Tou Mathers,Doug Cc: Kniaziowski,Airnee;Kozak,IMark;t lansen, Fed;Brid CaSSidy;EM Roberts;Nova Javier Sub.lect-. Building code and engineering requlrerrier its Good r-norning Doug: Thank you for attending and par-flcipating in the discussions at the Assembly work session last night. Follow ing the discussion,t believe it was abuindandy dear that the Assembly desires to have a defWdve u-neefing %,-,hedule for theJoluit lWilding Code Review Committee to address the engMeering irerpuirernents for one and Two-faiinfly dwelling units.I also rioted that Assembly rnerribers were specifically interested iri the following top l= L How do the ISO ratings for-comununities whhout engirieeiring requirements irripact insurance rates for homeowners? 2. Expore raiMng the size ofstructuresfor Ywhich no engineering is required(e.g.,froom 200 to 1,200 sq,ftj, 3. Could the engineering requirements be eliminated for one and two-familly single•story structures. 4. Could the 151%limit for additions without engneering The raised? Please let me know if I have left something out of Ws list Once you have a draft schedule of meetings,please let me knowso i may forward that information to the Clark and Assembly niernbeirs, Thank you, Robert H.Pederson AlCP Communlity DevOopnnent[Nrectcr bpede onj1@ o6kak.i.m (90'7)486-9360 Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 162 of 334 AGENDA ITEM #12.A. BUILDING v , 7111 MILL BAY ROAD,ROOM 20 DIIA ,ALASKA 99615 dmatherscNk.ak u -8070� .k < � ttiG � thainseWi@cit�.kodialk.alr.urs 90 7486-8072 FAX 907-486...8600 October 16,2015 Robert H.Pedersen AICD Director, Community Devekopmnemit Department, Kodiak Island Borough Dear Bob, You sent an e-mail requesting information that you(believed the Assembly members were interested in havh%answers to the follkowlnng topics based on comments made during the work session, Question 1.How do the ISO ratings for coumnmunotles without engineering requirements impact insurance rates for horneowners? A,rnswer.As of today this has not been addressed. Question 2.Explore raisings the size of structures for which no engineering Is required (e,g.,fi-orm 200 to 1,200 sup.ft.)? Answer.the 2012 tlnternationall Resiidemtial Code exempts one-story detached accessory structures not exceeding 200 square feet frorxn any bukkd"ung permit requirements.Any structure 201 square feet or larger could be baunit without engineering as long as the submitted design counpkied with the prescrkptive design rmethods as set forth an sections 113111.2.1.1 for wind and 8301 21` 1.2,item 2,for seisnnle of the 2012 international Reskdemtnak Code, Question 3.Could the engineering reapunrernnents be eliminated for one and two-farniily single story structures? Answer:a building designer could design a building without eunglneering as long as the submitted design complied with the prescriptive design rnethods as set forth in sections 83011,1,p for wind and R301.2.2,1.2,iteun 2.f6r seismic of the 2012 International Reskdentiak Code.A building designer could produce a design that would never comply with non-engineered Iprescr 1pfive design therefore requiring engineering,e.g.to mummy I Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 163 of 334 AGENDA ITEM #12.A. opening causing to flittle sheathing for adequate bracing,out of'plane brace/shearwalls to narne a few reasons. Question 4.Could the 15%limit for additions without engineering be raised? Answer:this amendment was made to allow for a very simple addition utilizing the most restrictive prescriptive design direct from fl-w code which lowered wind and seismic re.qukements and that is why it was limited to;5%said one time use.A.building designer CIDUld iiiwrease this percentage by utilizing the prescriptive design methods as set ro".1h in sections R301.2 l I for wind and 8301.2.2.1.2,item 2.fir seismic of the 2012 lnternationaf Residential Code. 2 Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 164 of 334 AGENDA ITEM #12.A. CITY OF KODIAK RE,SOLUTION NUMBER 2015 34 A RESOLUTION OF THE COUNCIL OF THE, C11T OF KODIAK DOCU- ME?qTrNG THE JOINT BUILDING CODE REVIEW COMMITTEEIS COMPOSITION AND APPOINTMENT PROCESS W11FREAS,there hes been no consistent appointment methad in th,e history offlee Joint Bu ildinCode Review Cornmiftee,t and WHEREAS,Idsloficey,the Borough Mayor appoints Borough ref.nesentatives from ffie Architecture) Review Board an(],typically,the City appointees have been members of the City's Building Code Board of Appeals;and WHEREAS, on June 30, 2015, direction was given by the City Council and BorCulfi Assembly to formally docurnent ffie Joint Building Code Review Committee's composition;and NOW,THEREFORE,B�E IT RJ7S0LVFD by the, Coujincil of the City,of Kodiak,Alaska, this resoWion hereby docurnmiLs the Joint Building Code Review Committee's cornpusifion and appointment proc:ess, 1. Membem%lflpThe Joint BuAding Code Review Cominittlee shall be composed ofsix 1(6) vofing members and two ex-officia non-voting members- a. Two mernbers ftom the City of Kodiak's Building Code Board of Appeals appointed by the City Mayor b 'Two representatives frown the KIB Architectural Review Board appirdnted by the Bar- Mayor c. One elected off dal from the City Council d. One elected official firorn the Borough Assembly e. The Building Inspector staff shall serve us ex-officio, no n-votin iaternbers of the work group 2. Organi2mfinirr. The work group shall designate two co.-chairs at the first meeting of tire calendar year and will alternate presiding at time meetings. 3. Administrative assLiltance.Pre City's Pubfic Woria DePartment wifl provide administrative assistaricle for this Committee. 4. Consensus.The affirinafiVC VOWS Of four(4)corn Mittee members shaill be required to build consensus of the committee.The rneviriber,shall review and revise 1he respective City and Borough building codies mid strive to maintain identical regulations for recommendation to the City Council wid Borough Assernblyfior adoption. Rnaieflan N,D,2015--34 Page I off Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 165 of 334 AGENDA ITEM #12.A. CITY 01'K,01MAK Nl AT7 EST: Cr dopte :November 12,2015 Resolution INo.21015-4 Page 2 of 2 Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 166 of 334 AGENDA ITEM #12.A. Introduced by; Bororsgh manager Requested by: Assembly Member Lp Doux Drafted by Assembly member ILeCDoux 2 ASSEMBLY MEMBER Introduced 01829=6 3 LEIIDOUX S VERSION Public Hearing: Adopted: VERSION 3 f KOIrDIAIK ISLAND BOROUGH 7 ORDINANCE NO. RY2015-12 3 9 AN ORDINANCE OF THE ASSEMBLY CR THE KC IAK ISLAND ➢0 BOROUGH AMENDING TITLE 15 BUILDINGS AND CONSTRUCTION t I CHAPTER 15.10 BUILDING CODES TO ADHD A LOCAL EXCEPTION 112 TO ELIMINATE THE REQUIREMENT FOR ENGINEERING FOR 13 CERTAIN RESIDENTIAL CONSTRUCTION IIIW THE BOROUGH 14 15 WHEREAS, as a second class Borough,the Kodiak Island Borough has adopted KIBC 16 Tutte 15 (Buildings and Constructton) to regulate erection, construction, enlargement, 17 alteration, repatr, moving, removal, conversion, dernidition, occupancy, equipment, use, IS height„area,and maintenance of,buildings or structures to the borough;and 19 20 WHEREAS, in accordance with Chapter 15.10 KIRC, the Kodiak Island Borough 21 adopted by reference the 2012 International Residerntiat Conde(IRC) for Cane- and Two- 22 Family IDweIfi ngs(Ordinance FY 2013-09);and 23 24 WHEREAS, the IRC requires engineeiring certification for structures that are not 2.5 designed to meet the prescriptive standards of the building code;and 26 27 WHEREAS, chapter 15.10 Kt6C includes a number oflocat exemptions,exceptions,and 28 amendments to the standard building code requirements to reflect local cond'Itons and 29 building practices;and 30 31 WHEREAS, In discussions related to the high cost of home construction to Kodiak,the 32 additional expense of engineering for certain neer construction, additions, or remodeling 33 projects has beeiru noted as a significant expense;and 34 35 WHEREAS, there are very few licensed practicing engineers in Kodiak,further adding to 36 the cost of compllying with applicalble engineering requirements for construction;and 37 38 WHEREAS, for decades, polar to the 2013 adoption of the URC, safe and structurally 39 sound residential buildings were erected without the meed or expense of engineering 40 required by the IRC;and 4l 42 WHEREAS, the public necessity and general welfare of the cormmuntty may be better 43 served by amending the code to reduce or eliminate some engineering requirements for 44 new or expanded residenttal construction;and 45 46 WHEREAS, the Borough Assembly set aside time for public input and discussion;and 47 Kodiak Island Borough,Alaska Ordinance No,FY20,16®12. Page't orf"3 Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 167 of 334 AGENDA ITEM #12.A. 48 WHEREAS, the Borough Assembly,as a part of process,woulld hold public hearings to 49 adopt the amendments to eliminate certain engineering requirements for residential 50 construction;and fl 52 NOW,THEREFORE,IBE IT ORDAINED BY THE ASSEMBLY OF THE KODIAIK ISLAND 53 BOROUGH that- 54 35 Sedation I This ordinance is of a general and permanent nature and shall become a 56 part of the Kodiak island Borough Code of Ordinances;and 57 58 Section 2: This ordinance shall be effective upon adoption. 59 60 Section 3: Section 8105.3 of the 2012 Internationall Residential! Code for One- and 61 Two-Family Dwellings, as previously adopted by Ordinance FY2013-09, is 62 hereby arnended and readopted as follows 63 64 R1 05.3 Application for permit, 65 To obtain a permit, the applicant shall first file an application therefore in 66 writing on a form furnished by the building official for that purpose. Such 67 application shall: 68 69 1. identify and describe the work to be covered by the permit for which 70 application is made. 71 2. Describe the land an which the proposed work is to be done by legal 72 description,street address or similar description that will readily identify 73 and definitely locate Die proposed building or work, 74 1 Indicate the use and occupancy for which the proposed work is 75 intended. 76 4. Be accompanied by construction documents or, reasonably detailed 77 building of work plans and other informagoin as required in Section 78 R106.1. 79 5. State the valuation of the proposed work. 80 & Be signed by the applicant or he applicant's proposed agent, 81 '7, Give such other data and information as required by the building officlal, 82 83 Section 4: Section R106.1 of the 2012 international Residential Code for One- and 84 Two-Family Dwellings, as previously adopted by Ordinance FY2013-09, is 85 hereby amended and readopted as follows: 86 87 R106.1 Submittall documents, 88 Submittal documents consisting of construction documents or reasonably 89 detailed building or wooR,p1lains(whWi need not be prepared by a registered 90 design professional),and other data shall be submitted in two or moire sets 9t with each application for a permit,• [C]onstructlon documents,shall be 92 prepared by a registered design professional where required by the statutes 93 of the jurisdiction in which the project is to be constructed.Where special 94 conditions exist, the building official is authorized to require addifionall 95 construction documents to be prepared by a registered design professional 96 notwithstanding the submission of building or work plans prepared by 97 someone other than a registered design professional. 98 Kodiak Island Borough,Alaska Ordinance No.FY2016-12 Page 2 of 3 Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 168 of 334 AGENDA ITEM #12.A. 99 IExceptlon: The building official is authorized to waive the ,uabmisslon of 104 construction docluuments,detailed building or work plans,and other data riot 101 required to be prepared by a registered des n professional if it is found that 102 the nature of the work applied for is such that revlewing of construction l03 documents or building or work plans its not necessary to obtain cornpllarnce 104 with this coda. 1105 l06 111106.1.1 information sari construction document;or(building or work 107 plans. los Construction documents or building or work plains shualll be drawn upon 1149 suitable rmaterial. Electronic media docurments are permruitted to be l 10 submitted when approved by the building official,Construction documents 6 l i and building or work plans strap be of sufficient cladty to indicate the 112 location, nature and extent of the work propo.ed and show in detail that it 163 will conform to the provisions of this code and relevarnt laws, ordinances, 114 rules and regulations,as determined by the building offficial.Where required 165 by the building official, all braced wall lures shall be identified on the 116 construction documents or building or work plans and all pertinent 167 irofformation including, but not limited to, bracing methods, the location and 1 l8 length of braced wall panels, and foundation requirements of braced wall 119 panels at top and Ibottorn shall be provided, 120 121 Section 6: Nothing herein Is untended to vitiate or otherwise alter the previous adoption 122 of subsections R106.1.2 and Rh 06.1.3. 123 124 ADOPTED BY'4HE ASSEMBLY OF"TH KODIIAK ISLAND BOROUGH 125 THIS DAA OF 2016 126 127 128 VfODlAK lSi AND BOROUGH 129 130 131 132 Jerrol Friend,Boroughs Mayor 133 134 ATTEST: 135 136 137 138 Nova M.Javier,MMC,Borough t„lerk Kodiak hiland Borough,A Nska � Ordinance No.C::"Y20'16-12 Page 3 of 3 Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 169 of 334 AGENDA ITEM #12.A. A BUILDING DEPARTMENT a 710 MILL BAY ROAD,ROOM 208 KODIAK,ALASKA 99615 dmathers@city.kodiak.ak.us TELEPHONE 907-486-8070 thansen@city.kodiak.ak.us 907-486-8072 FAX 907486-8600 September 3,2015 Robert H.Pedersen AICP Director, Community Development Department, Kodiak Island Borough Dear Bob, With regard to a memo explaining the currently adopted Residential Building Code requirements about engineering homes,I guess the best place to start is with the information the adoption committee reviewed in the nine meetings held prior to making the recommendation to adopt to the Assembly. Exhibit A is 7 pages and is the document laying out the step by step process for design requirements for the 2012 IRC.The first paragraph of page two is in reference to the code section that allows non-engineered design,IRC section R301.2.2.1.2,paragraph 2, referenced on page 4 of 7,exhibit A. Exhibit B is 10 pages and is the package of information trying to use the method referenced in IRC section R301.2.2.1.2,paragraph 1,referenced on page 4 of 7,exhibit A.This was the Building Departments attempt at allowing an additional method for contractors to design buildings without engineering as described in pages 1 and 2 of exhibit B.The end result of this exercise was the engineer's calculations determined it was not possible with this method. We have received feed back in the Building Department that there is concern about the requirements for engineering causing a lack of affordable housing.We do not believe this to be a factual statement based on the following example.A local contractor built his mother a home,it is two bedrooms,1,080 S/F home with a 368 S/F attached garage, placed on a R1 lot of 10,306 S/F.Just what the industry would consider a starter home. This home sold to the mother for$280,000,but appraised for$305,000.Nice of the son to give his mom a deal!The engineering on this home was$1,800.00,which is 0.59016% of the appraised price.This same contractor has another home under contract,a slightly larger two story unit and using a different engineer for design has said the engineering on 1 Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 170 of 334 AGENDA ITEM #12.A. that project is$2,000.00,We are aware of$5,000.00 engince ning bills for new homes but these homes are typically much larger than what would be considered a starter home.So it does not appear that engineering is a significant cost to building a starter(affordable) home. Under the previously adopted Building Code we saw approximately 50%of the new houses being built either being fully engineered or partially engineered because they could not be constructed under prescriptive design methods in the 1997 Uniform Building Code. Kodiak Island has eight know faults,six of which are in the Narrow Cape area,ref Sauber said Team study seismic risk near Alaska launch facility 112003,and if you are a believer in the theory that global warming will bring more severe weather,why would you want to eliminate engineering:fear one and two family homes, The Building Department is astonished that the Assembly would feel the need to arbitrarily reduce the safety factor of a home just on the grounds that a lower income family would be purchasing it,and that be their public legacy for generations to come. In closing the 2012 IRC does have a method for a Home Designer to build a one or two family home via a prescriptive method;it was discussed as an option during the Code adoption hearings.'I'he opinion of the Building Department was that this method would not see much use since it would require the purchase of a 2012 Residential Building Code,the 2012 Wood Framed Construction Manual and require son-ietime of the designer.And at the time of the discussion the Building Department was unaware of any Contractor in to owning a copy of the 1997 UBC,so they probably were not going to buy-a copy of the 2012 IRC,they would to the easier but more costly route and use an engineer for design.Since adopting the 2012 IRC,one building code has been purchased from the Building Department and it was not by a contractor who regularly builds residential construction. Sincerely, 1 "fed A Deputy Building Official City of Kodiak/Kodiak Island Borough Cc.Doug Mathers,Building Official 96* 2 Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 171 of 334 AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH AGENDA STATEMENT MAY 19, 2016 ASSEMBLY REGULAR MEETING 0 r TITLE: Contract No. FY2016-28 Playground Equipment Procurement. ORIGINATOR: Matt Gandel FISCAL IMPACT: Yes $TBD FUNDS AVAILABLE: Yes Account Number: 470-536 452-160 Amount Budgeted: $250,000 15010.5A.A-F SUMMARY STATEMENT: One of the bond projects approved by voters in the 2014 election was replacement of playground equipment at the schools in Akhiok, Chiniak, Karluk, Old Harbor, Ouzinkie, and Port Lions. A primary goal for this project is to allow each community input into the selection of playground equipment for their school. With that goal in mind, a Request for Proposals (RFP)for an equipment supplier was issued on October 9, 2015 in accordance with Kodiak Island Borough Code (KIBC) 3.30.110 Competitive Sealed Proposals - Negotiated Procurement. Some of the pertinent portions of KIBC 3.30.110 include: • A. If the manager determines that use of competitive sealed bidding is not practicable, the borough may procure supplies, services, or construction by competitive sealed proposals. • B. The manager shall solicit competitive sealed proposals by issuing a request for proposals. The request for proposals shall state, or incorporate by reference, all specifications and contractual terms and conditions to which a proposal must respond and shall state the factors to be considered in evaluating proposals and the relative importance of those factors. • F. Awards shall be made by written notice to the responsible proponent whose final proposal is determined to be most advantageous to the Borough. The issued RFP stated "It is KIB's intent to work with the selected Supplier to design equipment packages that meet each schools needs and space as well as the project budget." In accordance with KIBC 3.30.110 the RFP detailed the evaluation and selection process that would be followed, including scoring criteria such as quality and durability of equipment, ability to meet delivery timelines, and overall quality of proposal. Proposers were asked to provide a cost estimate for a sample playground to use as a basis of comparison for cost among suppliers, but that sample playground cost was only one of the evaluating criteria. The Alaska Department of Education and Early Development provided review and approval of the RFP including the process of selecting a supplier based on qualifications. This project is eligible for 70% reimbursement by the State. Responses to the RFP were received on November 3, 2015. Nine proposals were received, and were scored by a committee of staff from the Engineering/Facilities Department and Kodiak Island Borough School District. Kodiak Island Borough Contract No. FY2016-28 Playground Equipment Procurement. Page 172 of 334 AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH AGENDA STATEMENT MAY 19, 2016 ASSEMBLY REGULAR MEETING 0 r The proposals were scored based on the criteria detailed in the RFP. The scores of the review committee were averaged to provide a ranking of all nine proposers. The top two proposers, Playcraft Direct and Playcraft Systems, received the same score. After contacting references and further evaluation by the Engineering/Facilities Director and the review committee, Playcraft Direct was selected as the top proposer. Award of this contract does not obligate the Borough to expend any funds. If the Assembly approves this contract, staff will work with Playcraft Direct to produce several equipment design options for each school. These options will be provided to the individual schools and villages so they can select what best suits their needs. This approach allows staff to ensure that equipment selected is within the project budget. Once the equipment selections are made, then staff will prepare a change order for the cost of the equipment. The total budget for equipment is approximately $250,000. Assuming the change order total is more than $200,000, it will be presented to the Assembly for approval in accordance with KIBC 3.30.100. Once the equipment is ordered Playcraft Direct will provide installation instructions for staff to compile a bid package for an installation contractor. This bid package is tentatively scheduled to be issued in late 2016, so the installation work can occur during summer 2017. RECOMMENDED MOTION: Move to authorize the Manager to execute Contract No. FY2016-28 with Playcraft Direct, Inc, of Grants Pass, Oregon for Playground Equipment Procurement. Kodiak Island Borough Contract No. FY2016-28 Playground Equipment Procurement. Page 173 of 334 AGENDA ITEM #13.A.1. Contract No.FY2016-28 Agreement with Playcraft Direct,Inc. for Playground Equipment Procurement This AGREEMENT, made and entered into this 19th day of May, 2016 by and between the KODIAK ISLAND BOROUGH, organized under the laws of the State of Alaska, hereinafter referred to as the 'Borough" and PLAYCRAFT DIRECT, INC., with offices located at 123 North Valley Drive,Grants Pass,OR 97526,hereinafter referred to as the"Supplier." WITNESSETH WHEREAS, the Borough wishes to enter into a contract with a playground equipment supplier to provide designs,playground equipment,installation assistance and other services for the procurement of playground equipment for Borough schools and parks;and WHEREAS, in response to a request for proposal, Playcraft Direct, Inc. submitted a proposal asserting it is qualified to perform these services and able to do so in a timely manner; NOW,THEREFORE,in consideration of the mutual promises and covenants contained herein,the parties agree as follows: 1.0 DEFINITIONS 1.1 "Agreement"shall mean this Agreement,including: Exhibit A—Request for Proposals dated October 9,2015 Exhibit B—Playcraft Direct,Inc.proposal dated November 3,2015 1.2 "Change Order" is an addition to, or reduction of, or other revision approved by the Borough in the scope, complexity, character, duration or cost of the services or other provisions of this Agreement. 1.3 'Borough"shall all mean the Kodiak Island Borough,Alaska. 1.4 "Supplier" shall mean Playcraft Direct, Inc. and include any authorized representatives. 1.5 "Contracting Officer"shall mean Borough Manager,and include any successor or authorized representative. 2.0 TERM OF AGREEMENT. This Agreement shall take effect upon execution and remain in full force and effect from May 19,2016 through November 19,2017. 2.1 Option for Extension.The Borough and Supplier may agree to extend the term of this Agreement as agreed by both parties after the expiration on November 19, 2017. Page I of 6 Contract No. FY2016-28 Playground Equipment Procurement. Page 174 of 334 AGENDA ITEM #13.A.1. Contract No.FY2016-28 2.2 Amendments. This Agreement may be amended only in writing and upon compliance with all applicable statutes,ordinances,and regulations. 3.0 FEES. 3.1 Design. There will be no fee or payment made for designs provided by the Supplier. 3.2 Playground Equipment. The Borough will compensate the Supplier for playground equipment based on agreed upon price quotes for said equipment. Prior to equipment being ordered, the Borough and Supplier shall agree on price quotes and execute a Change Order for those amounts, approved by the Contracting Officer.The Change Order may require Borough Assembly approval, per Kodiak Island Borough Code 3.30.100. 3.3 Payments. Subsequent to approval of a Change Order and placing an order for equipment, the Borough will provide to the Supplier a payment of fifty percent (50%) of the total cost of the equipment ordered. After receipt of equipment the Borough will provide a payment of forty percent (40%) of the total cost. After installation is completed the Borough will provide a payment of the remaining ten percent(10%). 4.0 SCOPE OF SERVICES. The Borough and Supplier have agreed upon a scope of work as specifically described in Exhibit A, Request for Proposals and Exhibit B, Supplier's Proposal. 5.0 TIMELINESS OF PERFORMANCE. Supplier's failure to meet any such deadlines agreed upon by both parties in writing may adversely imperil other contractual obligations of the Borough. 6.0 COMPLIANCE WITH LAWS. The Supplier shall be familiar with and at all times comply with and observe all applicable federal, state and local laws, ordinances, rules, regulations, and executive orders, all applicable safety orders, all orders or decrees of administrative agencies,courts,or other legally constituted authorities having jurisdiction or authority over the Supplier,the Borough,or the service which may be in effect now or during performance of the services. 7.0 GOVERNING LAW. The laws of Alaska will determine the interpretation, performance and enforcement of this Agreement. 8.0 OWNERSHIP OF WORK PRODUCTS. Payment to the Supplier for services hereunder include full compensation for all work products and other materials produced by the Supplier pertaining to this Agreement. The originals of all material prepared or developed by the Supplier or its employees, Page 2 of 6 Contract No. FY2016-28 Playground Equipment Procurement. Page 175 of 334 AGENDA ITEM #13.A.1. Contract No.FY2016-28 agents, or representatives hereunder, including documents, drawings, designs, calculations, maps, sketches, notes, reports, data, models, computer tapes, and samples shall become the property of the Borough when prepared,whether delivered or not, and shall, together with any materials furnished the Supplier and its employees, agents, or representatives by the Borough hereunder,be delivered to the Borough upon request and, upon termination or completion of this Agreement. Materials previously created and copyrighted by the Supplier included in this agreement will remain property of the Supplier. Copies will be made available to the Borough upon request. Materials purchased from and copyrighted by third parties are not included in this provision. Supplier may retain the right to use said materials in the future at their discretion. 9.0 PATENTS, TRADEMARKS, AND COPYRIGHTS. The Supplier agrees to defend, indemnify, and save the Borough harmless from and against any and all claims, costs, royalties, damages and expenses of any kind of nature whatsoever(including attorneys' fees) which may arise out of or result from or be reasonably incurred in contesting any claim that the methods, processes, or acts employed by the Supplier or its employees in connection with the performance of services hereunder infringes or contributes to the infringement of any letter patent, trademark, or copyright. In case such methods, processes, or acts are in suit held to constitute infringement and use is enjoined, the Supplier, within reasonable time and at its own expense, will either secure a suspension of the injunction by procuring for the Borough a license or otherwise, or replace such method,process,etc.,with one of equal efficiency. 10.0 NONWAIVER. No failure of the Borough or Supplier to insist upon the strict perfor- mance by the other of any of the terms of this Agreement or to exercise any right or remedy herein conferred, shall constitute a waiver or relinquishment to any extent of its rights to rely upon such terms or rights on any future occasion. Each and every term, right,or remedy of this Agreement shall continue in full force and effect. 11.0 SUSPENSION OR TERMINATION. 11.1 Fault Termination or Suspension. This Agreement may be terminated by either party upon thirty (30) days written notice if the other party fails substantially to perform in accordance with its terms. If the Borough terminates this Agreement it will pay the Supplier any amounts owed for equipment received, unless some aspect or condition of the equipment is a cause for termination. However,within the ten(10)day Notice of Intent to terminate the party in default shall be given an opportunity to present a plan to correct its failure. 11.2 Convenience Suspension or Termination. The Borough may at any time terminate or suspend this Agreement for any reason including its own needs or convenience. In the event of a convenience termination or suspension for more than six(6)months,the Supplier will be compensated for authorized expenditures performed to the date of receipt of written notice of termination or suspension. No fee or other compensation for the uncompleted portion of the services will be paid. Page 3 of 6 Contract No. FY2016-28 Playground Equipment Procurement. Page 176 of 334 AGENDA ITEM #13.A.1. Contract No.FY2016-28 11.3 Activities Subsequent to Receipt of Notice of Termination or Suspension. Immediately upon receipt of a Notice of Termination or suspension and except as otherwise directed by the Borough or its Representative,the Supplier shall: a. stop work performed under this Agreement on the date and to the extent specified in the Notice;and b. transfer title to the Borough (to the extent that title has not already been transferred)and deliver in the manner,at the times, and to the extent directed by the Borough's representative,work in progress, completed work, supplies, and other material produced as a part of, or acquired in respect of the performance of the work terminated or suspended by the Notice. 12.0 NO ASSIGNMENT OR DELEGATION. The Supplier may not assign, subcontract or delegate this Agreement, or any part of it, or any right to any of the money to be paid under it without written consent of the Contracting Officer. 13.0 PAYMENT OF TAXES. As a condition of performance of this Agreement, the Supplier shall pay all federal, state and local taxes incurred by the Supplier and shall require their payment by any other persons in the performance of this Agreement. 14.0 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully govern the services performed by the Supplier. If any term, condition, or provision of this Agreement is declared void or unenforceable, or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. 15.0 ENTIRE AGREEMENT. This Agreement contains the entire agreement between the parties as to the services to be rendered by the Supplier. All previous or concurrent agreements, representations, warranties, promises, and conditions relating to the subject matter of this Agreement are superseded by this Agreement. 16.0 COMPLETION OF WORK,TERM OF AGREEMENT. The Supplier shall perform all work in a timely fashion, and in accordance with the schedules included in this Agreement and Exhibits. 17.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement,if not otherwise resolved by the parties, shall be in the appropriate Alaska State court in Anchorage or Kodiak,Alaska. 18.0 CHANGES IN SCOPE OF WORK. 18.1 General. No claim for additional services not specifically provided in this Agreement will be allowed, nor may the Supplier furnish any materials not covered by the Agreement unless the material is ordered in writing by the Page 4 of 6 Contract No. FY2016-28 Playground Equipment Procurement. Page 177 of 334 AGENDA ITEM #13.A.1. Contract No.FY2016-28 Contracting Officer. Preparation of Change Orders and design changes, due to errors and/or omissions by the Supplier, will be done at the sole expense of the Supplier. 18.2 Changes in Scope of Work. The Borough or its representative may, at any time, by a written Change Order delivered to the Supplier, make changes to the scope of work, or authorize additional work outside the scope of work, dependent on written agreement with the Supplier. 19.0 LIMITATION OF FUNDS. 19.1 At no time will any provision of this Agreement make the Borough or its representative liable for payment for performance of work under this Agreement in excess of the amount that has been appropriated by the Borough Assembly and obligated for expenditure for purposes of this Agreement. 19.2 Change orders issued pursuant to Section 26 of this Agreement shall not be considered an authorization to the Supplier to exceed the amount allotted in the absence of a statement in the change order, or other modification increasing the amount allotted. 19.3 Nothing in this Section shall affect the right of the Borough under Section 17 to terminate this Agreement. 20.0 PRIOR WORK. For the purposes of this Agreement, work done at the request of the Borough or its representative before execution of this Agreement shall be deemed to be work done after its execution and shall be subject to all the conditions contained herein. 21.0 NOTICES. Any notices, bills, invoices, or reports required by the Agreement shall be sufficient if sent by the parties in the United States mail, postage paid, to the address noted below: Kodiak Island Borough Playcraft Direct,Inc. Attn: Borough Manager Attn:Margaret Miller 710 Mill Bay Road,Room 125 123 North Valley Drive Kodiak,Alaska 99615 Grants Pass,OR 97526 Page 5 of 6 Contract No. FY2016-28 Playground Equipment Procurement. Page 178 of 334 AGENDA ITEM #13.A.1. Contract No. FY'2016-28 IN'x^1'1 NESS WJ1E'RF',^f V the parties have,ext:,cuted fd•uus Agreement Kodiak dia k M.wland Borough Pl�a ycraul't Direct,Inc. Ily Bill RerNtem Ryi Margarel MJIeAr rials: Acting N$eau°ougy'u Manager G iflc; ffice Managei, 1)aa : .................._..._....�.... n._..... ,1212 16 ....�............._........................................................�..�_.... .....m,., .�.�.�.�. hlauvas.paav cu Mw1M.9f' fllon°o a hi Clerk (Horou,ugh scall) Contract No. FY2016-28 Playground Equipment Procurement. Page 179 of 334 AGENDA ITEM #13.A.1. } v 0 v a � ti ti ti co m ti �o 0 Illuu= o i o € u � r o m° c 0 o } ti ti m m ti n E Y E Nn c o i OA o U \ � Q � v O � v CO V Z aj E J v o' liii i } ti ti m m ti m Y o m �' a a 0 v Y Q c o s O h v z w � 0 0 o v n o, n wE � c a [ m + � v > +• � o N ° o ° ¢ > 0 o 'er of Q o v E[ o v[ v o[ o O n a s na _ M m Contract No. FY2016-28 Playground Equipment Procurement. Page 180 of 334 AGENDA ITEM #13.A.1. ar t KODIAK ISLAND BOROUGH A0', REQUEST FOR PROPOSALS PLAYGROUND EQUIPMENT PROCUREMENT ISSUED: OCTOBER 9, 2015 Contract No. FY2016-28 Playground Equipment Procurement. Page 181 of 334 AGENDA ITEM #13.A.1. REQUEST FOR PROPOSALS The KODIAK ISLAND BOROUGH will receive sealed proposals until 3:00 pm(local time), November 3,2015,for the PLAYGROUND EQUIPMENT PROCUREMENT,Kodiak,Alaska. The scope of work is to provide playground equipment for six school playgrounds around Kodiak Island and local parks in the Kodiak urban area, including all shipping costs to Kodiak, Alaska. The Kodiak Island Borough reserves the right to reject or accept any or all proposals,to waive irregularities or informalities in any or all proposals,and to give particular attention to the qualifications of a Supplier. Documents are available on the Kodiak Island Borough website at www.kodiakak.us or through the person listed below: CONTACT PERSON: Matt Gandel,Project Manager/Inspector Engineering/Facilities Department Kodiak Island Borough 710 Mill Bay Road Kodiak,Alaska 99615 Phone: (907)486-9210 Fax: (907)486-9347 Email: mgandel@kodiakak.us Request for Proposal Package Available October 9,2015. SUBMIT PROPOSALS TO: Office of the Borough Manager Room 125 Kodiak Island Borough 710 Mill Bay Road Kodiak,Alaska 99615 Proposals will be received only in the Borough Manager's Office and only until the time stated above. Proposals received after the time stated above will be returned unopened.Proposal envelopes must be clearly marked PLAYGROUND EQUIPMENT PROCUREMENT. Charles Cassidy,Jr. Borough Manager Page 1 of 8 Contract No. FY2016-28 Playground Equipment Procurement. Page 182 of 334 AGENDA ITEM #13.A.1. I. INTRODUCTION The Kodiak Island Borough(KIB)is requesting proposals to provide playground equipment for several school playgrounds around Kodiak Island.Equipment will also be required for several local parks in the Kodiak urban area.The focus of this Request for Proposals(RFP) is on equipment for the school playgrounds—equipment for the parks will be purchased under the same contract but as a separate order to satisfy funding requirements.The equipment for parks is largely undetermined at this time.Therefore,this RFP will discuss only the specifics and requirements associated with providing equipment for the school playgrounds.KIB will discuss equipment requirements for local parks after award of a contract and after determining budget and scope of work for each park. KIB will select one(1)Supplier to provide equipment as outlined in this RFP. II. SCOPE OF WORK KIB desires to purchase various pieces of playground equipment for six area schools.These schools are located in rural areas of Kodiak Island.One school is accessible by road from Kodiak, the others are only accessible by plane or boat.Playground equipment will vary depending on the school,but will likely include at least one play structure,and three or four smaller pieces— swing set,see-saw,tunnel/tube crawl,etc.Scope of work shall include all equipment and shipping costs to Kodiak,Alaska.Shipping to each individual school location will be accomplished under a separate installation contract. It is KIB's intent to work with the selected Supplier to design equipment packages that meet's each schools needs and space as well as the project budget.Supplier will be required to provide three(3)different designs and associated cost for each school. Supplier will be required to provide a price list for standard stand-alone pieces of equipment if additional pieces are requested for any of the school playgrounds.The price list for standard stand-alone pieces of equipment will also be utilized when selecting equipment for the local parks.Supplier will be required to honor pricing shown for standard stand-alone pieces of equipment for a period of one year from the due date for RFP submittals. Supplier will be expected to provide detailed technical installation instructions and maintenance and operations manuals to be included in a bid package for an installation contractor. III. EQUIPMENT SPECIFICATIONS Suppliers should base their playground equipment proposals on meeting all accessibility and safety standards as well as the guidelines and specifications listed in this RFP.Quality of equipment components,quality of design,play value,cost,and appropriateness to location and target demographic must be taken into consideration in the design of the play system. Page 2 of 8 Contract No. FY2016-28 Playground Equipment Procurement. Page 183 of 334 AGENDA ITEM #13.A.1. The total dollar amount allocated for equipment for all six schools is approximately$250,000. This includes all equipment and shipping costs to Kodiak,Alaska. All equipment provided under this contract is required to meet the following specifications: • Meet and/or exceed all federal,CPSC,ASTM &IPEMA guidelines. • Comply with Americans with Disabilities Act(ADA). • Powder coated and corrosion resistant structure suitable for marine climate. • Vandal resistant components. • Suitable thickness and diameter structural elements to ensure high quality and long lasting construction. Since the exact equipment required for each school is unknown at this time,selection of a Supplier will be made based on qualifications,evaluation of proposal,and a cost proposal for a sample playground.The specifications for the sample playground are below.While this is not meant to be representative of actual sites or equipment that will be required under this contract,it is likely that the final equipment selections for each site will contain similar equipment. • Provide one structure/play area with 5-10 play elements recommended for ages 2 to 5. • Provide one structure/play area with 5-10 play elements recommended for ages 5 to 12. • Provide one swing set for 4 people which shall have a minimum 2 swings for toddlers. • Provide one tunnel/tube crawl recommended for ages 2-12,approximately 3'x 4'. • Shipping cost for all equipment to Kodiak,Alaska. Supplier shall provide a separate cost for each item noted above. v IV. SCHOOL LOCATIONS There are six schools on Kodiak Island ` scheduled to receive new playground r- equipment.The locations and approximate playground areas are listed below: r. Akhiok School—4,300 square feet Chiniak School—8,200 square feet Karluk School—3,500 square feet Old Harbor School—6,100 square feet Ouzinkie School—7,100 square feet "'r Port Lions School—4,200 square feet Page 3 of 8 Contract No. FY2016-28 Playground Equipment Procurement. Page 184 of 334 AGENDA ITEM #13.A.1. V. INSTALLATION ASSISTANCE The selected Supplier will be required to provide detailed installation instructions for each piece of equipment to be included in a bid package for an installation contractor.This information will need to be provided prior to the delivery of equipment,and separated into complete packages for each school.Installation instructions shall include layout and distances for fall protection areas. Supplier is required to provide spare parts,touch-up paint,and assembly tools adequate for installation at each school.Supplier is required to be available to provide guidance and assistance to the installation contractor if required.On-site presence by the Supplier is not required during installation.Installation certification will be performed by KIB staff. VI. EVALUATION AND SELECTION PROCESS Proposals will be evaluated by a selection committee of KIB Engineering/Facilities Department staff and Kodiak Island Borough School District personnel, based on the following criteria: 1. ADA,ASTM,IPEMA&CPSC compliance............................................Yes/No 2. Proposal addressed design guidelines and specifications...................0-20 3. Quality of design,play value,and target demographic.......................0-20 4. Quality and durability of equipment...................................................0-20 5. Reputation and reliability of manufacturer.........................................0-10 6. Ability to meet delivery timelines........................................................0-10 7. Cost for sample playground.................................................................0-20 Maximum Points:................................................................................100 Following the review and evaluation of all submittals,the selection committee will present their ranking,selection,and justification.This ranking will result in the selection of one Supplier for all six playground sites.If necessary,an interview may also be requested to aid in the selection of a Supplier. The award will be made to the qualified Supplier whose proposal is deemed most advantageous to KIB,all factors considered.Unsuccessful Suppliers will be notified in writing as soon as possible.Unsuccessful Suppliers will have the opportunity to file a written protest within 10 days after notice is provided of intent to award the contract. VII.PROJECT SCHEDULE Anticipated contract award date is December 3,2015.Following award of contract,three proposed designs and associated costs for each school will be required.KIB will have six(6) weeks to review proposed designs and costs and select one for each school at which point approval to proceed with fabrication will be issued. Page 4 of 8 Contract No. FY2016-28 Playground Equipment Procurement. Page 185 of 334 AGENDA ITEM #13.A.1. It is KIB's intention to issue a bid package for installation of all equipment in early 2016. Installation is tentatively scheduled to begin June 1,2016.To accommodate this installation schedule,Supplier is required to have all equipment delivered to Kodiak,Alaska no later than May 15,2016.Equipment will need to be segregated prior to shipping so the equipment for each school can easily be transported from Kodiak to each individual site. Anticipated prosect milestones are shown below: Proposals due.............................................................November 3,2015 Contract award date..................................................December 3,2015 Supplier provides proposed designs/costs................January 18,2016 KIB provides design/cost approval............................February 29,2016 Equipment delivered..................................................April 15,2016—May 15,2016 Installation period......................................................June 1,2016—September 30,2016 VIII. PROPOSAL SCHEDULE AND SUBMISSION 1) Schedule RFP Package Available:October 9,2015 Sealed Proposals Due: November 3,2015 at 3:00 pm local time Tentative Contract Award:December 3,2015 The Borough reserves the right to make adjustments to the above noted schedule as necessary. 2) Questions and Addenda Suppliers may contact the Borough for clarification and information pertaining to this Request for Proposals.Any requests for information or clarification must be submitted in writing by email to Matt Gandel at mgandel@kodiakak.us before October 29,2015 at 5:00 P.M.No oral questions will be answered. Written responses to all questions will be posted on the Borough's web page as Addenda and also emailed to all registered Suppliers. 3) Proposal Submission Proposals submitted in response to this Request for Proposals must meet the specifications set forth herein.Only those Suppliers providing complete information as required will be considered for evaluation.Any major deviation from these specifications will be cause for rejection of the proposal at the Borough's discretion. Page 5 of 8 Contract No. FY2016-28 Playground Equipment Procurement. Page 186 of 334 AGENDA ITEM #13.A.1. Proposals must include the following information: A. Cover Letter,including: 1. Project title 2. Name and address of the entity submitting the proposal 3. Date entity was established 4. Name(s)of the person(s)authorized to sign any contract that may result 5. Contact person's name,mailing or street addresses, phone and fax numbers and email address 6. Original signature of person listed above. 7. Submission of the letter will constitute a representation by your firm that your firm is willing and able to perform the commitments contained in the RFP. B. Supplier Qualifications The Supplier must submit their qualifications in designing similar playground equipment, their philosophy of play,and experience with projects of similar size.Proposals should include a brief history and introduction of the company or firm,and the firm's understanding of the services to be performed. Provide a list of at least three public or private references for which you have provided products/services similar to those proposed.References should include agency name, address,contact person,title,phone number,email address and contract budget amount. Proposals should include discussion of the company's safety record,whether or not they have a Certified Playground Safety Inspector on staff,what kind of safety quality control is performed on equipment prior to shipping,and whether or not they have ever been involved in safety-related litigation. C. Acknowledgement of Addenda Suppliers are required to acknowledge any issued addenda. D. Sample Playground Cost and Equipment Suppliers are required to submit a price for the sample playground as noted in Section III of this RFP.Suppliers are also required to provide documentation to define the equipment items included in the cost for the sample playground.Such documentation may include,but is not limited to vendor catalog sheets,general data sheets,drawings and sketches or specification and warranty information.Suppliers should include either pictures of their play structures or three-dimensional drawings of what is being proposed. E. Installation Support The installation of any equipment purchased through this Request for Proposals will be bid and contracted separately at a later date.Suppliers should describe and provide Page 6 of 8 Contract No. FY2016-28 Playground Equipment Procurement. Page 187 of 334 AGENDA ITEM #13.A.1. examples of detailed installation instructions that can be provided,and describe other support options available to the future installation contractor. F. Delivery Timeline Suppliers should describe how they intend to meet the required timeline to provide designs for selection and once a design is selected,provide equipment to meet project schedule. G. Warranty Sample warranty information must be provided in writing. 4) Submittal One original and four copies of your proposal package must be received by the Office of the Borough Manager no later than 3:00 P.M., November 3,2015.Proposals shall be sealed and addressed to: Office of the Borough Manager Room 125 Kodiak Island Borough 710 Mill Bay Road Kodiak,Alaska 99615 The outside of the sealed envelope must be identified as PLAYGROUND EQUIPMENT PROCUREMENT. Late proposals or proposals sent by facsimile or email will not be accepted.It shall not be sufficient to show that the proposal was mailed in time to be received before scheduled closing time,postmarks will not be accepted. IX. TERMS AND CONDITIONS 1) Errors and Omissions Suppliers are responsible for reviewing all portions of this RFP.Suppliers are to promptly notify the Borough, in writing, if the Supplier discovers any ambiguity,discrepancy,omission or other error in the RFP.Any such notification should be directed to the Borough promptly after discovery,but in no event later than seven working days prior to the date for receipt of proposals. 2) Contract Proposals shall be good for 90 days.A successful Supplier will be expected to enter into a written contract with the Kodiak Island Borough prior to the purchase of the equipment. Page 7 of 8 Contract No. FY2016-28 Playground Equipment Procurement. Page 188 of 334 AGENDA ITEM #13.A.1. 3) Manufacturer's Name Any manufacturer's name,trade name,brand name, information and catalog numbers used herein are for proposes of description and establishing general quality levels.References are not intended to be restrictive of any products that manufacturer may offer.The determination as to whether any alternate product or service is equal shall be made by the Kodiak Island Borough and such determination shall be final and binding among all Suppliers. 4) Specifications Any deviations from specifications indicated herein must be clearly stated otherwise it will be considered that items offered are in strict compliance with the specifications,and successful Supplier will be held responsible.Deviations must be explained in detail. 5) Placing of Orders The award of this proposal does not constitute an order.Before shipments or service are provided the Supplier must receive a signed contract approved by the Borough Assembly. Page 8 of 8 Contract No. FY2016-28 Playground Equipment Procurement. Page 189 of 334 AGENDA ITEM #13.A.1. ADDENDUM1 KODIAK ISLAND BOROUGH Playground Equipment Procurement Kodiak,AK October 21,2015 TO ALL PLAN HOLDERS OF RECORD: This addendum forms part of and modifies the contract documents as noted below. Suppliers must acknowledge receipt of this addendum.Failure to do so may subject Supplier to disqualification. This addendum consists of 2 pages. III—EQUIPMENT SPECIFICATION Delete:Supplier shall provide a separate cost for each item noted above. Add: Supplier shall provide a detailed breakdown of costs for sample playground,including a separate cost for each item noted above and a separate cost for each play element within each structure/play area. These costs shall be used to provide a basis for comparison between Suppliers for similar items.These individual costs will be used during the evaluation process, not the overall cost of the sample playground. SUPPLIER QUESTIONS: Question: The RFP does not reference any type of safety surfacing and containment,is it the intent to address that issue later? Response: Safety surfacing and containment are not part of this RFP;they will be included in a future RFP for installation. Question: Is there any issues with providing more than one option on the samples due to the fact that the square footages of the schools vary? Response: Only one option for each equipment item in Section III should be provided. Question: Would there be any chance the Borough would entertain company presentations? Response: The KIB will only entertain presentations if after review and evaluation of the proposals we find it necessary in order to assist us in the selection of a Supplier. PLAYGROUND EQUIPMENT PROCUREMENT ADDENDUM 1 PAGE1 Contract No. FY2016-28 Playground Equipment Procurement. Page 190 of 334 AGENDA ITEM #13.A.1. Question: Since post sizes vary among suppliers and different brand lines,could you be more specific in what post size(e.g.5"OD or 3.5"OD)you would consider as adequate. Response: Supplier shall provide equipment that they feel meets the requirement to provide"suitable thickness and diameter structural elements to ensure high quality and long lasting construction."As noted in Section VIII,Item 3)D,Supplier is required to provide detailed documentation for equipment being provided.Differences in equipment specifications between Suppliers will be taken into account during the evaluation and selection process. END OF ADDENDUM NO.1 PLAYGROUND EQUIPMENT PROCUREMENT ADDENDUM 1 PAGE 2 Contract No. FY2016-28 Playground Equipment Procurement. Page 191 of 334 AGENDA ITEM #13.A.1. �PLA YCRAFT DIRECT, INC. 123 North Valley Drive o Grants Pass,OR 975a26 Tel: 4541)244-2189 Fax:(541 244-2196 Toll!Free:(888)571-7640 E-rinalk sailes@playcraftclirect corn Wobsfte:www,playcraffsysterns.corn October 30,2015 Kodiak island Borouplh 710 MiH Say Road Kodiak,AK 99615 Charles Cassidy,.Or,,Borouph Manager RE:Kodiak Island Borough Playground Equipment Procurement Dear Mr.Cassirdy and Staff: Playcraft Direct,mc.,distributor of Playcraft Sy;teriv,,cornrneroaW fflklygrOUnd ecrijipmem,is Pleased to subma the attached proposal for the Kodiak ii.sland Borough PlRyground Lqukprnent Prockiren-errit Bid.PaycraftSystems,marrulocturod by Krauss Craft,Inc,,is located in beaufful Grants Pays,Oregon, With over 25 years olexperience and a worldw ide. prie�tnce,we arae now the fastest growing Playground equipment manufacturer in the industry, 1'hes growth can be credited to our high quality products,P.xccflont customer service,and a fully 4nlegrated manufacturing pfant. This fu k integrationmeam,we produce nearly every cornpom�,nt in-house and maintarn Complete control over the nianufactu6ng of our,equipment to ensure Our CUStOlfuel'S get the best products at the best pricr,,. PlayCraft SYsten'15 M0uUf-,,1Ct0re5 lPrMA certified equipment,and ow prodU(As meet or exceed the deign and safety guidefinos found in the AS FM F1487 and USCPSC pubkcauours for Playground equipment designed far public use, Configuration of and equal access to all apparatus and areas comply with Americans wglh ChwrlbfHfie5 Act(ADA)reNuoreimenis for public agendes. Playcraft Direct,Inc-has had the ipPeasure of workmg with the Kodiak lsOand Borough or)thin!Panarnaroff Park protect. We hope you have been completely swisfied with the quaMv of playgrourd equipnWirit mid the responsiveness of Piaycraft Dare Qts stair in addressing the SorougHs needSL We Wotfld be honored to continue working with YOU as the supplier for the Boroughs six schools. Entity Submitting Kid, Authorized Represeritjtjve: ManUfdOurer Rpipresentative: Playcraft Mr-ect,Inc. Margaret MrHer,Office Manager CIJL Schatza,Chief Olperating Uffi(er 123 North Valley Dove 123 North Valley Drive 123 North Valrey Driven Grants Pa;%s,OR 9'7526 Grants Pass,OR 97526 Girjnts Pati,,OR 97526 PW 888 5/1-7640 PH:888,h"71,-7f»40 PH!541-"95`,-9199 x 101 FX:541 244,2196 M 541,244,2196 FX .41 955-6130 salesccppWaycraftcfir(!Ct.cof'rI rTiarporetiiii@playcr�eaftdirect com cj@iplaycraftsysterns-com Established April 24,2008 Estable 0led Noverribr',ir 1,1.990 Playcraft Direct,h1c,umcierstands the services to be performed as stated m this so1kcitation,and are willing arid able to perform the commitments contairred In the bid prorpo,,sifl.We,,be4jew..,after irevikawing Playcrafi'�s proposal,you will nap, Le that we are the cornpany with the best overall services,We offer the firie�tit playground equipIne,,nt and Site furnishing in the mdostry,certlfkd factory support,factory direct pricing,and tinpatalre led sf-uprung rate%, We look forward to tire opportunity to work with the Kodiak I�„land Borough and thank you for your consideratron. W 2W Margaret Office Mairl ager 'Expanefing the World of Play”' discount Pricing on Playground Equipment and Site Furnishings Contract No. FY2016-28 Playground Equipment Procurement. Page 192 of 334 AGENDA ITEM #13.A.1. Acknowledgement of Addendal RE:Kodiak Island Borough Playground Equipment Procurement RFP P,laycraft Direct, inc,acknowledges receipt of the fol1lowhig addencla: Addendum number Date Addendum#1 October 21, Contract No. FY2016-28 Playground Equipment Procurement. Page 193 of 334 AGENDA ITEM #13.A.1. 10 145"Nal SAO Philosophy of Play Playcraft Systems design philosophy is to spark imaginative play within children of all abilities and i,n communities worldwide. With the children and our customers as our primary focus,each playground we offer is a custom designed structure that will suit each community to the fullest extent. Regardless of whether you already have an idea or would like to start from scratch,our team of highly trained professionals will work with you every step of the way. We strive to make your next playground concept a reality. Naycraft Systems play structures are designed with play value In mind.Incorporated into every structure are age appropriate components,activities and accessible features.As children play and explore the various features of the play structure,they may imagine thern-, selves rock climbing up a mountain,traversing a deep ravine,hiding;in a cave,leaping over a fast-moving creek,or hanging over hot lava.A child's irnagination,is endless,and a structure with great play value will continue to inspire creative scenarios. Playcraift Systems,play structure features have been laid out to maximize the site pa- rameters,and to encourage interactive play. Most components are linked one-to-the-other for flow of play.Children are able to run around,over and!through the structure creating many avenues of amusement. The more opportunities a child Ihias to explore his surroundings the greater opportunity for his imagination to soar. The desired Outcome of Playcraft Systems Philosophy of play is to see children playing, laughing and having fun,to see joy in parent's eyes as they watch their children,and to see the renewed hope and vitalization a playground brings to a community. Naycraft would be honored to be a partner with your organization and playground project. Playcraft puts the"play"in playground. Contract No. FY2016-28 Playground Equipment Procurement. Page 194 of 334 AGENDA ITEM #13.A.1. History of the Firm: Manufacturer - Krauss Craft, Inc. Krauss Craft,Inc.,the manufacturer of Playcraft Systems,was incorporated by Kurt Krauss in the state of Oregon in 1990. Kurt,who's family owned a local lumber mill,originally started building small pllayhouses and doghouses oust of his garage using the wood from his family's mill. At the time, Kurt worked alone and handled all operations,including the design, production,and sales. As his small company began to grow,Kurt started to expand his hori- zons. He pushed his company towards,wooden play structures and moved his operations to a small facility across the from the lumber mill, Since Kurt understood that he could not run all' aspects of his company as it began to grow,he hired on his first two employees and a,sales representative. 'These two employees and sales representative are still with the company to- clay. By the fate 01's,Kurt's business was well!-off and running;however,with his zealous ambitions he wanted to move his company into the next stage. This stage became the transi- tion Into commercial playground equipment and the move from wood products to plastic and steel. Within the next few years,Kurt released his brand new product line,the Round-5 Modular Playground Equipment. This system incorporated a 5"'diameter post and Kurt's revo-, Ilutionary King-Clarnp Collar. This collar promotes an easy instalilation and allows for on-site adjustments,which are often needed in the field� it also allows for future expansion of the playground without the hassle that a direct-bolt system creates. Since the Round-5 line re- lease, Kurt has,created the Round-15,Revolution",and Exercraft—lines,along with a variety of freestanding play components and site amenities. From the beginning,Kurt knew that the two key components to his products Were the high quality and exceptional customer service. Due to this,Krauss Craft, Inc,,is the most verb- cally integrated playground equipment manufacturer in the industry,which means that we design and manufacture virtuallly all of our components in-house. This allows us to provide out,customers with faster turnaround times while maintaining a higher level of service,qual- ity,and value. Playcraft Systems manufactures IPEMA certified equipment and our prodlucts meet or exceed the design and safety guidelines found in the ASTM P1487 and USCPSC publi- cations for playground equipment designed for public use. 4r+25 years,Krauss Craft,Inc.,Inas grown front a garage-based company to one of the leading playground manufacturers in,the industry. Playcraft Systems are sold throughout the United States and across the world through dedicated and experienced representatives. In,regards to the Kodiak Island Borough Schools playground Projects,we are fully confident that your Playcraft Systems representative,Playcraft Direct, Inc,,will serve you with the high- est level of experience,quality,and customer service on the market. Contract No. FY2016-28 Playground Equipment Procurement. Page 195 of 334 AGENDA ITEM #13.A.1. I History of the Firm,. Distributor - Playcraft Direct, Inc. Playcraft Direct,Inc,was created April 24,2008 as the factory direct representative for Playcraft Systems.Territory includes Alaska,California,Oregon,and in-house Corporate Ac- counts, Playcraft has two outside Sales Representatives supported by an Office Manager,and Krauss Craft,Inc,corporate staffing, Playcraft Direct is a multi-service provider that offers playground equipment,site amenities,fitness equipment,and Playground surfacing to Parks&Recreatlon,Schools,Head Starts,Churches,Apartment Complexes, Daycares,HCIA's,and more. our staff at Playcraft Direct have the skill and experience to help you shape the dream of that perfect playground into a workable reality.As your Playcraft Systems representative,we will assist you with every- thing from site evaluations to age-appropriate activities,tips on design,colors and features, and budlget concerns.We can also advise you about important safety and compliance issues as many of our staff are CPS]certified.All at no charge to you.Planning a Playground takes a lot of effort,but you can rest assured Playcraft Direct will be there every step of the way, Distributor, Playcraft Direct, Inc. 123 North,Valley Drive Grants Pass,OR 97526 office Manager&Alaska Sales Representative. Margaret Miller,CPS] 888.5'°7.1-7'6 4o sailes@,$)Iaycraftdirect.com Contract No. FY2016-28 Playground Equipment Procurement. Page 196 of 334 AGENDA ITEM #13.A.1. P A IRC, .21. 00 S,e:rvices to be Pertbrined Phaycraft Direct, Inc,undcrslan(Ls the servpces to be peribmied include: • Tfie supply of playground equipment to Ific Kod�ak Wand BOMUgh for six area schools.Final design ofplaygroUnd equillinent will be determined From three designs developed by the awarded vendor and Kodiak Island Borough,butshall at least include one play structure,and 1111W OT'Ion]'smaller pieces,-swing,set,scesaw,tunnel/tube crawl,eke, • All prices covercd by the contract shall include p�tay eqLlip)TTICW PIUS Shillping to Kodiak,AK. • Ili-ice lasts for standard stand-Mone pieceti ofeciwipment sbaH be provided and valid for as one year period from dw date for the RFT SL]bnlitlatS(See included catalog I'm pricing-Tab 8)1. • Dewiled technical instalLidion instructions and maintenance and operation manuals shall lac pro- vided(sev,wniple histruction manual and assenibly pages-Tab 7). • CUSIOnlilU] Maintenance Kits Nvifl be supplied with catch pkiyground that includes touch-up paint,age appropriate labeting,infi.)rnmfiori on warranty,replacement col farm w"embly tools, and much niore. • Provide play equipment that meets all iiecessibHity arld sal'ety standards as well as guidchnes and specifications as listed in the RFP(Tab 5&6), Contract No. FY2016-28 Playground Equipment Procurement. Page 197 of 334 AGENDA ITEM #13.A.1. References Anchorage SchoO District U,iintenanc,e Department '1301 Labar Street Anchorage,Alaska 99515 Kathy EgIle-Mamtenance GrOUnds SUpervisor 907-348-5107 egie kathy( — (j,)asdkl2 org $74,774.08 Campbefl Eernentary-Cuslorn Round 5 Revolutw Hybrid Gladys Wood Elementary - CUStOM ROUnd 5 System Wonder Ilark Elementary-Custom F'Zourid 3 5 System $78,533,05 Bowman Elernentaty-CLAStOrn Round 5 Llirflversally Accessible Play Systeirn $5,28946 Bowman Elementary Additional F-reestanding Reims iKlawock School 715 Bayview Blvd Kawock AK 99,925 Mary Edenshaw, Coorciviator, 907-254-2206 klawockheenya@starband,net $82r287.73 Custom R3.5 Systein Rubber Playground Muich Norlh Peninsula Recreation center Service Area 55497 Poolside Ave(mile 23A Spur Hwy) Kenai AI K 996311 RachO Parra, Recreation Director 907-776-8800 rparra@borough.kenau ak.us $150,000,010 Custom R5 Ol Rig Custom R5 Tree house Custom R5 Fistung Village CusC,orn R5 Ship Custom Revolution ystern Net 04-nLier Free-standiing equiprnent Contract No. FY2016-28 Playground Equipment Procurement. Page 198 of 334 AGENDA ITEM #13.A.1. References Point Hope Mayground ASRC IEnergy,Servrces Aiaska, Inc. 3900 C Street, Sufte 701 Anchorage,AK 99503 Ramona Schirnscheitner,AIA Architect 0 Engineering 907,334-1662 RaMCM-1'@ scliari,asrsl,)eiiiior@agj-cpriei,gy con-� $98,797,06 C',ustorn R5 System 2-5 Custom R5 Systern 5-12 Net Chrnbers Net Spinners sMings Speed Boat Free standing eqUipment Benches MunicipaUty of S PO Box 415 Skagway,AK 9G-3840 Gregg Kollasch 9107-612,0855 g.kallisc,h@skaigway.org $113,007,59 Mollie Walsh Park CUMOM R5 Systen-i 2-5 Custom R5 SyMern 5-12 Swings [Rubber Suffacing instaHation Services !$125,928,70 Skagway City Soho�'A Custom R5 Systmn 2-5 Custom R5 System 5-12 Rubber Surfacing kistaflation,Services Contract No. FY2016-28 Playground Equipment Procurement. Page 199 of 334 AGENDA ITEM #13.A.1. References KtAliak Island Bo"i 710 Mill Bay IRoad Kodiak,AK 99615 [)avud Conrad, Construcfion inspector/Engrneer 907-466,92,13 dconrad@kodiakakLUS $53,143.70 Panarnaroff Park (,ustom Revolution ystern 5-12 rradffional Swing Set Custom Crawl Tube reeter rotter Playcraft Digger Bencru,-,,s Picnic Tables Lander County Parks Department 550 West Second Street Battle Mountain, NV 89820 Jacob Edgar, PUb4c Works Foreman 775-635-2 728 LCPrs.b.cgJobal,net ............................. ,Over$170,000 Lion's Park,-Custorr R5 8yster1j, Smigs, Free-standmg eqwpment Spriing Canyari Par k-CusWrr R3.5 System, Swings Borealis IPaylk-Custom R5 System, Swings, Free-standlrig eClUipment Elquist Park-CUstorn R5 Systeni, Swings,Free-standing equipment Austin Park-Custom R5 System, Swings, Frep,stainding eqUiprnent Additional site amenifies, custotn park sogns, jabber rnuch surfacing and installation service Contract No. FY2016-28 Playground Equipment Procurement. Page 200 of 334 AGENDA ITEM #13.A.1. "MMIN, Jos Project schedule Proposals Due November 3,2015 Contract Award Date December 3,2015 Supplier provides proposed designs/costs January 18,2016 KIB provides design/cost approval February 29,2016 Equipment delivered April 15,20J16.May 15,2016 Installation period June 1,20,16,-September 30,2016 Naycraft Direct, Inc,will be able to meet the required time line as summarize above. * Design options and turn around times for modifications are usually completed In 5�-10 working days.December 3 to January 18 provides sufficient time for this process. * Manufacturing of equipirnent is on average 6-weeks. Allocated window from time of design approval to completion and ready for shipping is sufficient, * Delivery from�Grants pass,OR to the Seattle,WA Shipping terminal is only 2-3 days, Equip went delivery window for barge travel time is sufficient. * Pliycraft structures are able to be installed from a few days to several weeks depending on the scope and size of equipment. Four-months window to compllete all installs is sufficient. Contract No. FY2016-28 Playground Equipment Procurement. Page 201 of 334 AGENDA ITEM #13.A.1. wn,playcraftsysterns.com Old ;� iica�Y1111�r�aturi,ui��uii�faa��+U��aKrW amp 7ktrat�iai rtaxrr��ixl�m�caufxrm�� J,�Ilareauaia� ( ,... ,,,:.�„ S T ': ��t j / r � r " I rWL Superior Sluper-Durable Innovative Designs gpxFabrication Coatings &Components „r r // k. r u � i r nYriat//19..�;%?�/ln'rrrr//r �»�w��r rryyJ�'yyyiv,�,mrrrrnllyrrmJmrm/;� %/%//,r�// %J/////torr/I%/r/1///l/�/� �• �i' �"I )�I�yw VI "I L�' /,i,m .Mate,of#1a-ark Custom"TAmper- Steel,Deck Resistant IHard I P M A ... he Indust �AC�C�"S ��l�r Contract No. FY2016-28 Playground Equipment Procurement. Page 202 of 334 AGENDA ITEM #13.A.1. II� 9WJ ��,ur� 'aa�ar,�tdaaaau,��r�YD�,��ra��ti��r�a�� l a I» R Inn ative Components rf, u sFrohlargest slides, climbers offers one •0verszrd and Doluble-Coated tl aWoollens playFost� Cour beefy°i d la meter posts gavallaable components in the industry 1: toIn gatlwanazrul*EooR or aluminum)feature a dowblra w aced powdemoat finish up a„1I�1*✓;,: /'/h/l fQ 11mHo thick for unparalleled duar'abililhy. All paosCws include a factory installed l Advanced King-Clamp'" s0f eating precision diva,caust aluroinuna / Our aauc8uasrdvc-a rabsrttlaaq RCiar <.I.am post cap '�� / Super Durable pcautrad.mrebaturn s / . C7aJu an unnuWing and fastening systenw whicta 4 and to wrattatataa�ud wrxtrernwa utilizers super-strong precision dla•cast conciftions,our exclusive double.. alleirminum components,reduces ear thick powydercoot Cnusheas m«aintaln eliminates clamp stacking,and allows i their appearance while protecting G, tfue allach nnantof onultrpte cramportient., 1 /r/�/// components for years to Wine / an a singly cnisar r � «a�� f� FuRlyAcaessibte0eslgrta si�ttl3uaafs tva cQraapQaeints,IIQQia.xirmum to ma s for / f'9a crept S mem y y -� aocessauulrty far afatldron of all - agaA,and ataHitars.. / - aaa// �a f �� err ��y arv�f i f#aavy d4a ;'SGeafribacRs �� / rrw"s1�pt s `,a , w Irr � ��dfstatec4ftlltidart, iWncaaadfst�l�9ef,k�ara '� + d 9 � i u I lu AdganceedF'loot➢cCorarpaanartesRgnsttafn#kp/ !allNardra�r / /i/jar%/i/,,�Gr Supador eCu�traaeaing coupled wutla;tha kaosl bra ss�fafp fSf#�r�r+�rro�, f tWV�� '�trapy�phl��tl,� )wem�dtgae„�ddttrnd tt,atfetJv�ntaa O/i/�/i�: tiaatornals ansar duaratilllty and sfran �uur slhi�es,tiaTaesrrraorls and other ;rradadod deyrri pnflanaa. ,,,, I�� nl/��,r��/ �� ,r �r/�ai///�� /;�i%JI � I d� tart � /� ,✓r P,, v�1ag�°�r�r✓�.�;r ��%��/r��r/r/%/J�ii��i��f i�,r,,u �i/i/i/1r��i��/ra9Y+l��,�ef�luc{jticu�i�P,�i�;�'°�`�f m, a Contract No. FY2016-28 Playground Equipment Procurement. Page 203 of 334 AGENDA ITEM #13.A.1. FCOFMrnercial Playground Equipment Specifications r � I"�r�✓"p a"' �y"�' _ Jill PLAYCRAFT N . w.u..w. "". Manufactured by Krauss Craft,, Inc. 123 North Valley Drive-Grants puss,OR 97526 Tel:(a41)955-9199 Fax. (541) 955-6130 Page 1. Contract No. FY2016-28 Playground Equipment Procurement. Page 204 of 334 AGENDA ITEM #13.A.1. 10/29/2015 Please Note. The following proy9roloW spo,O'C'Wons worr^cora,.t if Ow One(Opublicabon. Fo4 urfdifionM infcorrnctionon any product offr,'ired by Krauss Cr a lit,Inc'.,pleaso coniac I our fat wy dr-sirlir do paiWient at.1-800-333-85 19 Due to our commutment to safety,Innovation and value,Krauss Craft,]Inc.,the manufacturer of Playcraft systems,reserves tho right to change,modify or discontinue products arid:Product specifications at any time. ................................................. ................................. RICATfONS iPlartground Ecliflpment) ...... Metal Hardware shall1l be zinc ploted,qalva6zed,or roade of staiflIes5 rtrwa.;requirtcl to resist rusl.and corrosion.lampm,rosistont hatclwwe SlIall Ia,JjSen in:I'all PiI connections, Stalinless SWIM hardware shall be slnless Meel as reqUired 10 reliSt NASA&COriDoOVI,Nioripet lr i,st.Yan'hardwarn slidil ao,enol for all paj"cjp;jd ronnocbor& Zinnc arid Stainleas SteW hardware shall be zm )II or rnadc,of ji;ainle5F AcTl so recfvIreO to rc,,tM cwsr&zoYrosio",Tarnper resistint hardware 5h ail be I for call jorfncipaf Cann erribows. Gailiv,and Stainless Steel Hardware shall Itie,gilvameed,or nrado of staintess""'tool'15 rp"tured to reOsf ru,,",t and oorrosion, farnper resistarit h,Fdmare shad be used dor aill rirmcipall connacUons, Hardware Caps 511 be a UV-Stabilized,polypopyierw basrnj plwslic consstfiru')of two parts,A base aind cgown,Specified hardware is altached I,timugh the ba��o!o p(Al sutilborl and linen Finished will'i a rrown to farm o smooth arr,,irlhinent point, Post Caps shaill be.precision die cast front a high strongth akaininuir)alloy and powdel Coated as sjxxified.PoI caps,Jball be ref aur,6xclusive seff-,,eallng desnqirr w.1h on overkipping Ili arid ore(ackory in,.AdHed and vcured in place voth a set seafing no2t,Avallable for Rouvd-5 ovid Roiand-3,5 sys[eNrf,,IMPORTANT,,Selt Sealing PwA Caps are o Playtrob,ExcIlusive DeqiUn, Chain UMM for Svangq,chair Net,Chain W'alks and SuspPnsran RiI shalt N4,,0 andlor 5,,10 9AIVII'l7ed Stool,Ch,01'0 ,INAIJ bo thWo1OpIAsU(, co,Med vi5 required High DenOty Polyethylene-(NDPE)Sheet Stock Parts shalf be rrnad e iffoini 19",3)4"or 1�ihirit,frigh,donviy,borextiuded pulycOylone ShOOt 5pep(,IaUy fOII iol opfilnum IUV qLabillty and color 1ptondlun Walls shoff orecl,or em oed dr!nsny of 955 g/cc por ASTM DIS05, tensile y0.rranptfr 0d 4000 PS11 per AS71lA It flaneis are cut or ITIa4.tpMed to sI;ro wiflh dos.Jgn olamonts roWxid in,Parrs are tiva!Wbie jr,a varif-ty of W(d or duM,colorJe,iqno.All rl[ft Shoot Wck P4;os 5irsil coinpdy to AS"M Zfrrdard,;0791)lFlex t4odulur,Fostl,D648 dIlcat Digorlion TeRnpenitule Metal Parts shat be zinc,or cadmirim Plated,gMVRP1i7+,'d'Play-Tull"coOrd,pairaq.,d widloir powder coaTed as to ie,,cia ruo,)rfd(,orroinin, Tube Stood w5pil in most opplwaiterm,shall bO iWaVY-9OUge ond pre,golvonized,Twin4-,-00 itm toirred andfor fatal k,jtad III required cxonponcnk5 and riowii,�i,l h,s,'pcqffied.All Steell Tube foulo shall comp Ily wftlr Asan sliwndardsA 500)A 513(51cef T,,Wnq) Powder Coafing ala roll be electrorlfobcariy applitd to inotal 5urTa( s shall be-fee of 4aces wold and srifiatioer,CompononU%qN,,ffl 00 shot blzi'ted and then further do,,jned in as roultkstop procoas that include,, a hot bhosplI briTh and rvi,5e and finshod with a r*ri-clbromo sal fw added corror'aOri Addblionally, [ornpork.nfs,hall oo prchoaired to fully dry prior to 4'oatInq lor superrw powder ridiriosion.rrrkrjity, powder 5half be applied io ab pre4icated componerns In an 9xic,lusive tym coal,prixess to acNeye an average thickriess of 11 mis,All polyesrer powde'l(Qrofinw�Onllf comilly wrdi ASTIA Mandards;D-SN fflk�xUlfty tlandrO To,�,D-2794 flirnpHrl Re5ii(ance Testy,3,117(S'Ar Spoay 1A1patiqeratI ies1r),D3363 iPoncil �ardnre5s Test),D7454(OvtN'bak,@ Rosstance lsv,9,LIDi;Alit Adftosiorr(-.russhatching resr,, Play'ruff-ipvc Casting)rtiau inn appliort to rnotal comporiants for a 1GO azul.minimum werage,thickness,Prior Lo coating,Components shall I voashod,phosphatiLed and piniftdr After prehe,jting W a minintuir)of 3bOdesinrc,5,comporents sbzdf be dipped in a UV stabilieuif I 09orkle liqWd&shall tw sah curml M 400 cWqree,,,,AP risq-Tuff"Coaied FI shall cornply to Fl.TM wlarfdarcW D-fQ4 g'Toar Stre.nqth Test),D.41 2 Stri-crIgI h f'C51j,Ploy'TurfCoalrnU5 are avalloble in bwwn,flue,Gree n,Tcrl&Rul, 1I shall be inade rom hot counpoundecl finear low densky polymily1fne rcislini'riot conripoundtrf polyethylarie rmim crfler sup eviop dulalbifity and fodx"resistoncq,,frorn UV riNWors ond colorarts rrrOcd-iri.All hoeur iQw density poiyothylane Aa5tif,sibaill ibavra a rninifinUnn 2500 PSI tumJie socricith fxri AFTM D(;18-02.Pails shall have an averagu viall dlprc,t.Itdsd of 25DNate arse availcdAe In a Imariot,A of sDhd colon,,All Arito moldrcf Parls shall comply with ASTM da ndardsD,790(Plex modtdtj1)-640(lierar Oil efor lion rnrripleiatrre ARM-57)iWwTcrnpeunalure Irnpact 1 onl), Steel Decks Steps gpWrorrns,bridges,ramps,v:eps,ptr, shall bc,,.t consrfucwd ws(rio a coribirition of 12(pwgte si'tentfloel which slialP be lom)ed and fab6cated rno reqiniI de,,,igns,wMr cluck,,Id to wid additional parls of rletck heirut fabricaied out of 10 or 12 gouge sheet All Miw, deck,Ionding surfaaa.5 and sieppiny wrlemen,shaill havv a FINV Tuff a oadng[Nninium of 1,00 rail rove rai.'ie thicknes,,,with a uniform 5/16"diamelter,holo:.pattern,1,1eck rac.Kn shall trave up to 6 adachrrwnt,Wito Fflaycraft Sy,5tcrri Exclusive)fror accornirnodime face nrountino components All sheet sieO shall conform to AS IN A 1011-02,IMPORTANT7 Infev or expanded steel Oak noir be used ov any debs or stepping sorfHces. Steel,Walls shall be fabricalred usdnda 1,021*) OC),14 garage tfajbe,tee welded vertic nfly ror 4"comets betwan vvrUcall 1.315"O.D.17.gauge U'llbe sleel!,ajluF,1ci5 and hoQImital 1.315"i9 Gu.12()0UgV CLAW Steel laaasa tolp&botton'l,Ryocketis may be wilded to the en&e of each dad and between the verticah,to provide dUachriliew Points,walk Olaf he firdshed wtf'l o nm Ildv,ar.ardpe tiaiked-on pow flecoal finish, Vertirall Deck Fullers slo,'011 nr derigned to ohniirnisln the clivdi space between decks at ddloi,cot Plovs1frons.All deck ri,fill,sh,'jll be made from 12 gauge rhoet sleid and powdur coated oil(r fabirkation. Page 2 Contract No. FY2016-28 Playground Equipment Procurement. Page 205 of 334 AGENDA ITEM #13.A.1. ................. Pd,ts A ................ ROUND-5 PLAY SYSTEM -GenieiralSpecifications .... ................................................................................ .................... -iiA11M7 Z I -�!!Ost Mechanical ropeftles� ROUnd-5 Alunninurn Post�qhaInd coara 'S"cltw OfO.D.rourid 6 51,am 061 6lu "ourn tupp,wilh o _nI Lourrp Y'Peild Streingth(min): 5 05_5TT'l mill flhirkrnr;5I'arhi be Ool,kxlasrwd arO then fwther cfeaned in a multi-sloap prorss that il,%Wus a hal,pho¢ phMiz�nq bAth dind jinscood flrflqhq,d w[Ui a nari char anal seal for odded ONMSiDry be p re-I I Oated to rij 11 y 6 y Prior to C OaUnq for%kfem Gavl Oongaflon In 2 Brachia: 15 poveder adhmion,tl'inallRy powder shail Cray applied to all pQ,tn ti err amduvve two 1 oat Modulus of ElostIciltyt to 10,1,pcj process tau acheve an average litickness of I1 mils',All post bases shall ir�dkg9v'D footmg pin for 5(',<vr[nq post*„In cofneug,50(ne po"Is r1ray rune fude,a dii-cast alurninurn baso.uljp.AH posts shall include I ounirourn Imme fiR ro,;,hr1f,'w0acing sticker W,bc,�Nfl(l inAoffcd m,requffed,All pWyeiter rweder cooUngs sNfll mripty with ASTM slandwds;D-W2 01cxibffity Mandrel TpsL),D,2794(Impact 1,117 isMl spray Frst),D,3361(Pa nd1I 4wdness INV),1..u,2454 Y)verbako CD x.159 JAdfm,,,;Ion OwsshatThtnq Test, --—-------- Steei Post Mechanicall Propertlesr Round-5 Steel Posts snall he constrUCh'd 01.i°010L 1010ad aN!el faciaMth o 120"'waff thickness and Wlmld it'rength(rain): 45,000Ts-1 ",g0 11lrflzed FloCoar finish inskle and OrPrIL&)Ch poly.MIMI fo2'Shot blnsI.,e-d aid then rwueer dearwd on a rnWti-,,-A@p prow's%that iritlrielrs a hcfr With and rins4-,and finished Mlh o nqw-chiorne see for lddeocono.ronrasm�,ance,Addiftnally posz,shall be pro.heafedto fLIlfydiy firkmlo cojftu,T gation,in 2 Inches d,a for%urxflm jmwdor adhr,,,Jon,Rnally powder shO ba eippIred to all prcfrpated posts In arrexdwive hrdrardurhus of vastldty; 30 x 101 PSI two coO process toachik.v;.,,an aveage thikkness of 77,m4s.Alf Post hdscRi"oWl in"Idde n foofing pa for soturi it)posi,,in unient,Sorne posP,may ivndude,a die-cast alurnuirnnn Nmir rap.All pcxsts shad; 11CILAft-6 irnrtirrr5Urn frOW fiH resilifmt 5onfacing ;6cketo be,fiWd insWlleol m,iefluired,All rjWyC,Or.v riowder conungs shall comply with A5TV standand$ 0-522 fi'lexibility Mandre.1 'est),D-2 794 gIrnpia Resislancr,Nmtj,8 t7.7(Salt s5way weathe'ralhifty iesf),0,330(Prm,,,fl Havdmns Test),D-2454 f0veibako Ressr.Fjnce Tost),D,33598(Adhesion Crosshatchmg fot�. Rouind-5 Attachment NtOngs Mockets and Collars)shall1l ka.two-part and frraxWon dli-cak[rom h(ch;Arengllh ANA alurninuin"i;Mfog,with are Ultirridte tensHe stfenqrh of 47,000 PSI and as yipld sfrengffi of 28.000 PSL Sefpjrdtk�sw kets when c crimbmed ail:,h collars'form a uW(jucand veiNakflp m&hod or carnporvnii,ioToM attichniont.Unlike uwfiflunwO dpsign5 ri,,,inq one piece collorNockRS,OUr Sygerr) separate srdc°rreu which Can be po4tiorieiL as required,around d single collar to Burne rnuitiple coiopernf.O adtd(hrnenl ouhrils for usdezjnw,snow balarveddesign.SoanIs rind Cwfais t>(,!powdoi e aatt.e5d at.,puclllod, Round-5 My Systeirn Footing Requirements slhafl wry rderwri diratg on dude,heighN,componeros and evonts 3I.Qi0lod Bo the struclure Most u,fpsnuparrra ear ie,.dvaifable fine&isrlece w m grokovif rrrounhng. pale 3 Contract No. FY2016-28 Playground Equipment Procurement. Page 206 of 334 AGENDA ITEM #13.A.1. Attachment Fittumg,s and Footing Requ iireumment's .... .... .... ..... ROUND-15 PLAY'SYSTEM-General p cP�ficatilcwlns sd.... ..... ... �� ....,.......m.._. ___.m...�. .................... Fuc u�pws. ... �..mv Apummamumn IPO t IMacharlical P�rormrtlas: 4icrohahr�d-3.A A4sarn�intorn Posts O all be ae�uohstrur l:w!a'd of a-10"C3.'D Poundw5061-Ideal alurnirrnrn tul"m Yield Skrce wtaptNa&rr3rrok:��"�.� �,n CFU@ 9r I w'rrNo tm lllYt w�a'�aYB'I:'.Ptlakrroo a, b;�ar�4i post.IawaPP trn ,Ilntl kfiVnsir�u9 raaua"I 1.1"�r II P irmfru��"rrla vlr.u9 Irt ti��imruu5i,ucp�, .4N,!PUq.. rraadlt7I hat mr ludu a hot'ho rn arlying >arh and v' I for ,.�...�a,..�... ." F P 6 # B ' "ula4e and dl1'I tIA4 df NJ(I kt r!P9aarP v"Yorrcda'r'Ir r+ne 3"araaYpa$'ta"Mhm ,$Pm pltmhmi k d Sed&curPa irm resi, ad ITK 4'k.�tadwilf llwalwY,apll�, Jdd.k.a .Iv iaVp P✓d pJCa,Ela*kyPr{�to Pdkl{' dry pa41FaP To coating tl'.Mr' " itww�swtgcru in 2 trec�hev '.!10 upatarior p,oaador aidha; ion,IFkiolly grsawRda°ar �Nifl hC aAppllod to all pa¢a^tre•atod Parr is ir'i�an eau lu5iarw�;PWrh 9m..._...�� PwEaauVuagrrs rwG IEPkustteYltyrr ltt w Y,(Na q til rmdalat rrrer.r.5a to Wir hjeerp an sava^rargc GPwi„rnc,;.p of:1.1.rrul.,,All Rtru,t kn a,ms.a@'aall ialcGcu¢pea d!a frawaYlrltg pihl Pa'ar' 5m:cur'nq postin r a m,,W aynrrv.Rda,hs may in ludo to frojltr M apiae powdercoated agle-�C:asP.,wGurnviirrunnu p.n�r"0,r:dpa AN psosls ylnafl huJude o oninirnum 9uusle I'M ranine nI a,uOac ing stickel w be PiMd nr,I:alled!m,, rnrRapre•d AIV kwead'Ber co edea[„lp+',,levll c°.urlpalyr with ASTM ry;4and av ds; C'4 ani(hhexp¢s lRy M ndrO l em),D,2794 OmpacL FYesimanco le+r,kp,B,III 4"rall:Spn,i,t IPJounPb+.^mbillk;yTpnr,p YJ l36,3 Q6'ucil dsardn ,,le,t�,l:1.4S4(fl°verb akc Pcals4'anc d str,Pt 33599(Adl7a;km C;roa.shatrdwr g testi, tai Nacas9 mechanical Prxagaenio�s: Round-3,5 Steel Posts rwmall be covisrtluycled of 34R £7 p7 oound SCPO tuN wWRh«a.120”"wall yuatd9,tranapth gdnqut fllwBa^,�ksne w alld a p'pHlvdn ed F1ra c oat finish wwlsidre and our Farrepost lY )be shot bW Ud!and Olenfertsaga Str ewmylth CammindaPurtl'n'4sas cpa,aited in a nolothat llVClUdes p hot Rlv plha limey LaaThr andhlrl pati and Mrd alae=d'�I� ImSll mth uoan-chro m"ae su,al krhr.arida d t oarosslon rs s¢st,anc Addrtlaa'tsr6lly boStS,LftaII irt^pare-heaakod ha fiIIIy ✓ tn�Vearuaatdaru Yn 4nchmmra I,,' ApUU ck¢.P'lea"IUM to c�a'aw•ap,ing Wr;aupervi I ao�ru'dero dife,,yron.Firlollw laawr'4cu.aO oll lean apag,hed to all I,sra krea'Vd 'u PYaaqu.Naps ut FllusticdtNw -tq a tot P5a1 p ow is rn an exclusive two coat prua-m,Ida achieve an,nmelnyga:t"hir„Ialav55 of I I rwliha,Alt I;arcawr ha.�e.,shield w�a idiot rI Td pin for s°e�e ing pons in t nPr7ent,Some Pat.sr,-ti may rlCludo a mull-5t;i,gu ba MhfdeC aaer0aaup C,8)'iatd:Gd dlf t.ab'rt aplilumIrwni basc qi.AN posts?hifl include i'a YhmEC'R8@Rvuni loose fill re5.iliont a',I,JI N P„drot ,fpd*aau to be Y'eW Installed its ueapeuurerd.All p ollyesP(,.r powder t[ttal:agnwrds shad cralntAy with AS m r,(andasd,!I),522 gFlexdhk0"u4y M andmi'r'esfS-2794 plrnl:,,dk Rc-sist ordt a:Test;f,B-11 7 p aalt Sp riy W"omttmrautabAdy Ie*tp IY 3363 i[PencH Hardness hmQ,La 2454 p(Tvd rha'Pe I'4.aFsistaainae Te$il:y, d tAd�dher ktn Creae.Yhtavhin q lest;h Roulrwrt-a.5 Attachment Fittings p"Sookrmt5&aindq Collars)VWl be two-pAait ai W 1Y rKta"r on dIP l'.v;W fico 1 high sllerpC th 3691 iahso-ninurn Mliny with'an kA 1'L71rate tonsile".rtifen lih of A),0410 Pqq and: ,g yptAd st'rvingth a7�P28,000 P$l.Separate sukel,,,wdhon dId7X'b"NbvnoE'd with collar,.'fora)1 lel"lout drld vers ak4dad eeaeahod ,mtw arFrww'erlt.Unlike tra!adrl ional de!e'wgns arra nct acne-pkn.u!^a:nlV,rr,f,rsd:M.cf:•',,ow symerl Iip,ugiae,wp pate 5nmk.t p which can be hrrsltrnrn?dr a:5 requirao-d,around.a singU e cool r to form 2nulUtallo vornporwen(ra,t'ac:l nlenl.points doi,a a,leaner,iTwre balanced design,SocYkms anu'.4 f o ldiae' h all4 lire pnea'aeda r mm x'S as syreuha;:di. Round-3.5 Play System Footing Requirements,phi@ vtasy depending en deck he6Phts,cornpaon ruts rind ovents aatt'ached to Lho sbtjdun" ,west; e quip nu v is ta7eehlFable fop”g,urfrAce or r7-ground imunfing, F"cl'g e.4 Contract No. FY2016-28 Playground Equipment Procurement. Page 207 of 334 AGENDA ITEM #13.A.1. -——- -----------— MOLUTION SYS�TEM-Gene�ral Specifications "i�ECIFICATIONS� .......................... The Revo,hutlion Direct-Bolt Doubje-Waj�Post System(Patent Pending)�,Unlike TrAftorral posts,Revoiution PosrrW featwra.9 a doubIp_w5H df.?f,hqn. Me post is comprised of I'mir larmnlry cornponents9 I-lie,P ores Post,Maunvng Shave:.,Iop Cap and Bomm Ci<.,,, The AevalhAlon Care Post shaIR bp rrade from 3,1/2'0,D,1.1 gauge galviniml 5teol tubing, SCeeP pertles� lPost Mechanical "... _,.................... YWd Strength(rnlntu 411,000 P51, Te.nslie Strength lrmn)l A8,QQO VS1, n"gation in, Mod�u!Us of Et ustic4 µ 30 x 10'P51 The Revolutlorli Mounting Sleeve slvdl be Pro?cisjorl dle<w firom a hiigI,im%Iienglh A369 dlurninurn afloysperially forrvuWed:to wh�tand corroson in harOt Di,C"a!'t sfilvvv:5 shafl hp 5'ten,,diivrietrn and Pmlsherf with I�,,,rnooth macnined sulfnce,MOeeves sl)Wlinciude fadory drii1ed and:thrr,.,aded owr4lowni,,alma dlrnr°r.rrt holes,Nylon Phigs slralH be IneludeNd forhok_s nol:utilized dur juplay;,trww(,,,wssennbly. The Revolution Top Calp shall be pfedsion div,raV l'yon)a h1qhArcngflh alurninurri call)y.pccjally Ponnulated to,NW'isGand corro.i4on Ora haRsh ',) bakeel on pond coat frrnsln, The RewcOution Bottorn Cap,,haH be prec&on&,,CrKi hom a hiqhP strength aksminum alloy spooafly foriruWed to we thstond corrosion in harsh voth a mukm(age.balked on powdev coal hm5h, Stiunless Steet Hardware shall W,ftaWesq MNO as I"cluired to rfjsist lu'A&Cormskon.Tinnper rrmbsWnL hwdwyrerc.ShAJJ be w5ed rm,ill trindpol cDnnecUons, MOW Parts,Olafl be Anc ear cadmiurn pLited,qjIvwlized,Play Turf""wated, "'winfed an"Vol povect,,�l coaNrd a,.;reryfjjdf?ut tOfQ1ijo rUl'S Agjjei reff(o,'jQr, Tube SteO uSed in unf55, sIppikPtion" P,hvM bn hPavy Pucje and prr?,-gMvan4A4d,Tube shall be fol med andool fdbiicated inUe raquin(RI(ornponents, orad fiwshk,d as spoofied.AN 5(eul Ribe pwd,�v,hafll Comply with Asrm,Aavkdaid, A,MA-513 isicei'rubirigj, Revolution Play System Footing Requk,ements 51AMI vary depcndlncp on deck components nand ewnts rs tachr.a9 to We str,uck,ujo,Me5� oqwpawm is aw,001ile for suaarc,,,or lnground rnowUng, Contract No. FY2016-28 Playground Equipment Procurement. Page 208 of 334 AGENDA ITEM #13.A.1. Colors Blue Play- c&rdTM Cable Colors An imtegreI pearl of any playground Raycraft play CordT^"cables are rinade environment Good use of oolor can Green from tightly vwove i,nylon-wrapped,multi- Inspire the imagination,encourage strand galvanized steel cable,These high vigorous play,and set the tone for density,abrasion resistant cables,are Interaction and aacialitation It.is our Bdaok specifically made for playground use. manufacluringi expertise blended with the highest quality colorants and t piedTM rrnaterialsthat snakeour products the Play-Crrlrallp finest in the industry. Connector Colors Available in fled and flack.Additional colors may be special ordered,Call to White Cray grown tan Lime, check for availability. Crean Green Light Blue� Powder Coating,s. All pfaycraft metal components go through.an extensive multi-stage powder- coating process that yields a highly /9 durable and lasting protective finish.. yaltoOrana /; Safe ,lei coating Extremely durable,weather-proof finish Red l Enhanced impact&corrosion resistance Burgundy Rich,glossy finish Purple «Extra this.coatings(avg.'I I mile thick) Blue •Custom colors available for an upcharge Gray(Granita) Sand lGranitel Roto-Molded Plastics Light Gray Like a good jelly ten,aur colors go all Yellow the way throughl playcraft slides,panels, qOrange roofs,and other plastic components Brown X91 I ��J ll are molded using hot•blendodi color compounded resins than stray bright and Llrma Greven colorful evan after years of wear., Green f Hot-Wei dolor compounded resins Redt guarantee vibrant,unifamn ca&ara Purple t l,e Made from specially formulated plastics cfesigned to withstand harsh ulraawiolet Blue exposurs for superior fade resistance Surfaces nevertoo hot or too cold! Light Blue Custom colors available for an upcharge HDPE Sheet Plastics Our hot extruded high density polyethylene sheet plastic la available in solid and layered colors for one or two- color component design opportunities. !Black �' «Extremely durable and colorful! "t'ain La Impact and vandal resistant Layered Ideal for person or custom projects Gram ;f ' HI�iIa Colors p p 1 YeYlavr Availlable layered colors. .... Red.Wloe,,Ked Red-YelkywwRed Oranga� r3lur-9Phda-Blue Ydelfla Slue-Yeillow lttaowl'rWhile Black Mue`MelkwUwe Red ban.ked ran YWlow-Hlaack Yellowy lan-a&ue.lran Cray Rime de Ofrsy purple <alid ran-U ram-Tam Green lava i;ai slue HDPE Colors ran-Blown-Tan Mown lars.l.mwrrn Y"Ilow-Red Yellow Page B Contract No. FY2016-28 Playground Equipment Procurement. Page 209 of 334 AGENDA ITEM #13.A.1. Play-T'uu "m Coatings Krauss Craft uses an In-mouse state- of-the-art of-the-art Pla Y (pIastCaaJ)s:vaSlusf7 process icor p rforated steel 2deckadsteps,, Ton and select steel components,Pllay-Ti'.ufforv" standard colors are Blue,Ped,Green, Brown Brown mid Tan, iV� p •.especially formulated textured coating, for stiupe or res enceandshop,-resistance Extra thick,durable coating(80-100 mills) rtod +Provides a protective cushion that protects small hands and feet 13to�' Activity chains(Wall'....,Web Cumber,..etc.,) *Available in Brown only ThermoplasticCoatings ar w Our 7hormol laxstiu;Polyethylene coating is a envdmnmerrntalty responsible alternative RGd to PVC coatings.Therrnoplasti,r standard calors are Blue.Green,pied and Brown. Thermoplastic Deck coating available in m� Brown only, 'r MUO Sutruing Seat Colors d Slash proof Seats ars constructed from durable alastorrner°and come in Black, YaphlOW pled Blue,Green,Yol low s+ Roto-molded Plastic tiro Available In Redd Blue,Green and Yellow alum Roto-molded Incfamsive Swing Seat. n ��milllluul III III Available in all roto-molded past iccolors (S-page.1 g't) arse BI'"o'k Shade Canopy Fabric Colors Our ultra-tough fabrics come in a widle variety of colors and provide superior uiasrwTANT,L The colors srrowrn protection from hamnfullultra-violet rays, w9 for Wlnnunnrn:rlon PYdrP9"O Q"Iy' dlruan ctrWan may worry,.Contact your ft crnrrt tt nawibulal 31rotplws.. 1. �IU,� Red Blue rare•o n YoVow 'Min ¢aray Sbadle cca'ver 96% 99 974.A95% 979E 974 iUVR t5'Iocx 9'1% 999ko 9798, 93.%s... 9:5% 97% Page 7 Contract No. FY2016-28 Playground Equipment Procurement. Page 210 of 334 AGENDA ITEM #13.A.1. Color Schemes Chccsurlg the right orciVers for your play system Is an important step amid our highly trained Playcraft Representatives are always available to helps you make the right choice.Choose from any of our popular dear schemes shown here,create your own by chrooaintg fto m our standard Wo,rs or contact your local Naycraft Representative for assuat'ance, �r 9 , YOIWW p'rlmory Reef Primary Blue Primary F oco Molded MaStDa ilo-45 p RaieNowed Plaque PosL9 0 Row,M olfto ftl6tik. Posts 1,40K,Parrea Face'. collas lXlareps HON,"..Pamet Naw 0 L:+oWar:,J4','laretaR 0 KNE:.-Pane6 r:race 0 Callalw0ampmx HOPE.CwrJA4ccenk 0 Medal'waal@YdRMN I KNIF-4"Srrrelf�n(0 Mehl 1M1hdls,A4W% 1)&4DPC.L'are Atcent II Metal VWMIM+ ail,% 1IrDPC'f Wallis f&Decks Ht7PE W06 'M Uecks ilium.-Wells Decks o' Al 1011100NI W Nature Earth Forest Rotc-Ma0i:sd Mastic Pras6s raavta Mowed PIasoc' ...Poo,is 1dafRna...M+aMcpm l Posts H(JPF! Pewrlk.6 race K]a Ia(VCltaq" HUT panelrace QQNarrgCW")ps HDPE•Parwe Facc ColllauslClaarrrps d-6tbtxi:-t,"agrd,�A'crir McWWaaaat3'auilat HttT£;,-CorA,:J/MCa.M1^I'I't Meld[*611-dliaiis a'aF�M'"'!L•t':du&AccenC Metal Wtall,,Oiails %01"E.'WFaMha Decks HDPE Wall-9 tl Decks. p IMC7u'E Walls Decks *LA Mall Contemporary Jester Patardxrtac Rdo Molded Pl asbc 0 Postskdo-Mold d Plasbc Prosts. 1rd'A'bloa Mrl&c1lrka Plastic p'res'ts HOPE..Panel 6-:ace k'dlars Daimps HOPE Panel Hace QoMarsJC'l3MPe WK,-Parul,face 0 4ollam;Clarrlps HOPE CoreAA'M1.ccent McW bWal'Msa'd., HDPE.-OciefA=rd i MeaalWraltsltUra4lDPE�Tmare+&rene 41 Medal WPta0.lsl`Ral3 11.x6"M.'.Walls ppVV''IIpp 'i)ecxs HUFF''.:SWAIN Heck's 4 HOPE,W&I-S a Oer:ks ��WIINlllll� �- p� Sporty Festive Oceanside (l/I Pterin-Molded MarWc(ffS Pmts IRcmaa.Mnld d Pla%ic r105t±s D G W Maktaxt Pllasric t Pml% I'#P)1 l•:.Panew Face BMpaar-jC,lantps HOPE Panel Face CoWarsJClarrlars RE)P9E.-Pal Face C':ollao-vc amps HE6FaGii:...C ogeC A4:awnl Mesa 4N;u1k#AFtaft HDPE-CorelAccemt Mkol Wallw karts. I lopE-CoovAcce"t WWI WaR1sJFke 1. HOPE wails sleeks HtaPF'wlalka Decks 6tfA8.mp:.?'+'Y^ari9;:' Ducks Page 8 Contract No. FY2016-28 Playground Equipment Procurement. Page 211 of 334 AGENDA ITEM #13.A.1. I Aratulran Sunshine Candy f%i Halm-MrattOed PlasIx PCYsksC'Ya7eoWolcled Mal is P,P Posts RW[aMolded Rant c Post" (f(F-PDI&�'Paand Face CnalargrClanagrg HDPE Pia Face Cita1nmr�lli;OMPA ki'4 1't i"2n'aat Fang 45{:olktrslW la mp�s ver7F E-Carce✓i'cola Milli Waq rRails Hr)PF-Ceuedi Moll W'atalVsJRaals 0 110PE,t7 xciikccent 4D Medan W dllsJR,ails ffl 10111.,Wallis d wks, HDPE walls Deeks. 0 HDPE waalis Decks "k- J q I i r Chic Citrus Felrm 1V$j Rmo Molded Rastic Pasts 0 Raato,Mlnlcl(td Rai OP Poi 0 Rni a-Mlodied Mastic 0 Posts tot) P':,Paamal F,aeaa i//lll,C.1tatsAMarni 41 HDPP Panel Face iV&C sillangCParmps HINT• n Face C'©3larWClaimmps, iiiollll- Croremcuen8 f/be Medal @NaIWRaads GO)HINI--.Cerw)Accenl OR,Metal Wa rAla Rs 1 Wil-L-Corc)Accent Metal vWWWadlRAls HUM-walls 1Decks. HDPE..Walls Dtick�s 1liJPE Walls S1eeks.. P I luumouumuuuuoml sl �" ^^G aW� °V ill Fresh Pop Frozen Rot&MaPaeer Plasddc 0 Poses f(ir Rote•Mcda1eel Plastic 6 F'easas Go Rmn&Molded Plttredea Prans HDPE-Ranal Face Q,%Collars0aamps rii(fi I TOPE-Panel Face i%CollanOCaat HOPL-PaN'd(Face 40 CiAlaxs/ `Aam'Ps HDPE-Cmet Accent 0,Metal WAnailad6tanis 0 111'71'' Core/Flloceerd Q't,tr;d lWadlsdRaits HDPE•Ca'anw.nric:s:a:rat uyt Metal WAPallstRanls HOPE Walls Decks 11101 bi1,11n1'=Walls 0 Decks 0 HDPE;+W;'aNg Dei ti f� I Id Y k Retro Sky Spring 0 HtawMddatu Plai 0 NMI RradO Molded Plastic Pwsns Roto-Molded Plastic Posits f/p mi:«Panel Face' �d�` ltar,FCPamps ddg']N -Fane@Pa+.a^ is HDPE,Panet race C°ollWar tamps, ',/ii(,HDPE: CoreiAuccend Hili daeW WWxalilsJRaits W 1DPE Com'ePAcmit 0 Ma al W`Wai s)kaas 1.1-WDPF—CoreJAcceilt Metal iNalps:+R;aaius fj HDPE Walls Dectk., N�ni"ptc.Wallis ei Deas 0 HDPE:Walls r)eoks P'ag'e 9 Contract No. FY2016-28 Playground Equipment Procurement. Page 212 of 334 AGENDA ITEM #13.A.1. PLA YCRAFT SYSTEMS WARRANTY Kraaut.rsy Craft,groc.,they arrernufm letter 0 Plaayera lt.SVslentS wraf raants e s produt(s W be free Prmn done cts in a)Meiials or awo krntiar ship.whim troroppiIy ua,aed„Serviced.and In,taallo d In accordance with pa,,hhs'hrd speR ihra Boasts,for a perrFoul of env it)year from tho ongmal date of invc w.o, Kranz Craft,IIn1S.further%^dr".arra nt "is tollbw5'. LIFETIME IU IATrEta WARRANTY W 10 mahiiee'"We hardware_ "total o05t,,a&urnlnUo,Iaosts,;a0urnwuna naps and clamps rar,Jaant.;t.,;;inx(timaal d',aih.n'c,dUC to etaalur'al ulnete flovallon or roinoA on,of defects in rrtane6als,or wrrrktnanships. T9AAE.NiTY-FfVE.1�2.5)YEAR LIMITED WARRANTY M dH EdSt ealunfrIU au"PnOnp IkAeW c a SiNKI,apd,aln.Jt rlllua tura)faileauin.drre N,defatts in nnair ui.al;d tar w orknr„rnship, FIFTEEN(15)YEAR LIMITED WARRANTY tari aQ nnetM raiia,nr l,O siiafta.«,harar9Be",runly,.laaoii� And walk",all elray'l toff'coated ated Oar efprated Omni decks,*gem and bridtvet.s,1H rotat,anaally nrrdada.rr wend dKJI'k shr.i,t rtlCaa,U, r,omponcrrR ,excludhn I iQr„ywmded pAa5tlecssmprxragets,ag7aing s,rr cOtral aatiVaaa.a due to a9a';fm.U,un noev!Ms or worknuanshipa. 'rEN(10)YEAR ILIMIId"FNA WARRANTY on sit shade K day rry'Abrir,ro axle of UV Stabalze*rl I DPF naaaroof4larnent yarn and tl agaa*ierp anrst siprririra M Pra44:rrrp. TEN(T.p')YEAR.LIMITED WARRANTY on all F lay-C'.urrd—cornpononliv,ary runst:ht ,ak„ap, F'IIVE(5),YEAR q.IMino WARRANTY Cay,all rrlVy,Coi d`rornp orle,rn,a rar ixe due ko d0ezct„s in rr wdle 4ols rim work noanship. 'THREE(3)YEAR.LIMITED WARRANTY on all spirnpp,mowng a,wainq rrarlw 51vingy,r rat s and otriedr sonog a,ompp nnews,,,is wrdl as all iccyclad pAa tic componerits against f allurte titre to rdr,+dost; . fn nt iterlaah or ury✓caid:r'nrar2 y'hrfly. ONE(lk YEAR LIMITED WARRANTY on any other producl or Part not specitpcaUy„ruaerod aloo tar aatpirrm d',adure duw to doe.fea_ts,in rnaLerlaal,or ewor'krnaans.hip. AH wrarrannes above nnnssne,naa,on the rp;rte oW the OrFpinM invoice frq'xul Kraaesrt d'Mu`aPt,In. For the kwulraaase^;at t:hi,, rvvarraunLy,tBuCa Icarrrl l.Nh R'PIIIdE .uac�rurraprar watt no specific number raW yoar=,but isther tknwl Krutua.r t.uaaft,Inc,wairailLs ru ILh rn rylnM(tar on'l pro'rrar ac;long as Ole ori gin.A r uwtcarrtear Owns the Product.,and a=secs the Pf odaacl.rs For hht?*r&nteiudod pxurp:ae,w.,tha on,y Product's,and IaH romp onents+awill be free from rkefvcr s arr rrraaCnr�i�.aWd,or nork.rnan04a. r"p'ea'e%wawa My staled.above Is varlid onJy&t 1)Ube pianaduttr,orvl stray tUres ate a.smnble d and Irn'tfadled In c anfa'aorsad9,y with the hryota4 pian and nrt,t,.pplPaad liars rnsrrur,Clams faurnislaeu by Krauss a:,0.Int.;0)the pro drums have been mientamed and in apocted in aattorrdonce w Ely K aaas.t roh,1s maintonartce Inftarrnaabrr n and other normal arv.1 prmlu nt pac.Ner,„(1)the iarorlurta have been rsubjer led tea a(aravo-rul ask der fine JAIr)Gsa For vvNr,h the p,arra(du..ts aware de;ryrned and inti riled;tad the rnodusts lwave rrar 9,,een supbeaLo d to rnY,�u5e,abuse,veandalisrn,a'xddaernt cry iarrglnct' IIS)( he rrrodocl:s &mauve;a at been altered in any rnahr¢¢:rr'rncludino,but.not Innked to nry;raapueuatinua unaulthrnua�eud ear unaapprowNt paafl%land Oi' tNn products hra+m riot. been modifleb,,yah oo 1,or uepernrraad by persons other Aran Saarllen s dt:,iupna-es err wry ray.apect vwiriela.aea tures kerdtgnneuat of Seilrer,aaflee.ts line aonrdmoo,in, opam ahon or 11—ic erguirarneaN. This wVaarrmnty elves nor cover Il p comnetlr eG n-lao6m,Or dr rut,,cm,rca»uKin¢;g Swann srr,atchegl r el¢.nt,jr,-,mrlrty,taaadin,g,r,dds alorinty ou ma;rathenn;pl(2) rdeannaago due no extreme or prolonged exposure taro"'I:nvinortmerilarl I,. ¢.ors:",,;a0 aa,;w,oinu'b0r wn pa,",SsIt w;atrr,salt sgproy and airborne uirrre;,ird+vy. E'rouvn nvidustn al sourre.w f,fdtGIUr,,rcOs to corroswe chonc:a:aCs,ether Man rnornr,al photorhorrnu al srrrwh91 Cuk dlerrxuaage,aw, ed by A,ctq of God",sw,hdans frail,NOoI d n g,firfht r ring,torrradoer, a daurihrauraki.r':,wirta9 aPurrru,a and okhei e,xli e.rrae'weaffier cuandifionr, es 4l,noJIVraal mar^zar acrd reearr,V an'y prorfua is varve ied by fhlsr rwarra na k tnalll wtilhtn the bntr peer tad dipfrlicwabie to¢a defective tive paroduct,Kra¢..„,Craft,Inc Shah,kupon&aeenN notified of throe chtfara in w6ling,nal hs:srAeid orotto”,wither repair then de recflvea parearfwrr,r or ue„rale'e I;he defe tiarr prodrx tor,w'idflin TCI days 0 reCnipl:of the wrrtnen natiY'ia:,ution. Repair or uepiaee mark all provided Ire this,a erloni J?all epee than purruiaser'z:urxr ur ive rr,arneuiy and Purchaser extra rsly rap'yrot%fbal Krauss Craft-0,1H noT be responsible tai,rny^aothm.r d Aniaepaes Io.res,or cost,,Mciudinpp r rn+'Pqunertwf and incid entaat damages,claarmed by p:urc halm,Krauss Craft,[nc,,,. sharl alai cv the repaired or,repEape;nluM produk ik,to Phe prvw'haiscr Ireb,ofcharge,hlrpe,b%A shall not.pDrowdo E,ybv,reornbuaraenTonfs frit abor or reirnburse JAY other dostes a.,,ucrated with the ornovat orrlirafaosaal of the dofe;five products andrfor the in"h RaG an of any Ir plaac.erric'na Irrorlrorta.. Notwithstrandingg lisp rxevioras senience,Kraus,L raft ku',shealli not play rrau'any costs of Npapannp teplfacernrirnl:parts alalr;Mde of Liu-,(onlln+vA al United State.=a Any products repme„a1 or repaired.onsisha nr wva h this pmrar n.'grhshall be gwirenreed feir the Paarlrarrce 0 trip nr'gi nal warranty prflod, 'TMEES'NAARAPA'IiY IS LXCL.USIWd`AND ea IN LIIVU O9 ALL 01 HER'laVAI RAefwlUL5,dWF EIKEER.EXI dF 755ED OR n4PLIV),INCLUDING Glri'NO F LIMITED ANY '6WARRAWY OF MFRCHArNW'FAE"IILW'EY OR FI'rP&SS FOR A PAl?UCUL.AR PURPOi FIli[,.tk,l^;Ew1F La ES PROWIYLU HFiRE.IUN S1 ALL Fd&z Eg il €.7tiCLIU,SEVL AND St2LF RIUME'DIEt,Ofl''1'1-IP,OFUGINAL.FURCHAaSER,KRAUSS CRAFT,INC.qtr NO f LLABLE FOR ANY SPECIAL,I)IRECT,INDIRECT ENC`DEN FAL OR CONSFQUEN'mE , DAMIAC,15 WHICH MAY ARISE 1 RQII,THIF 6'URCHASu,,,USL Off 1yI5HV',OF I`IS PRODUCTS,TS „1OME,STXFES DO NOTALI„6'.DVW IKE.rXCl.B.9,riON OF INC'IDEN F6I,OR CCNSI.t?e.dEilENTIIAL DAMAGES,SO TFEIS EXCLUSION MAY NOT APPLY,KRdM1tl.a'fr C;pAF"T INC NTMI R AS"SUMC--r NOR ALJ"IHTAltIVUS ANY OTHER PERSON TO AaE,SUMF OR IMPLY ANY OTHER LEAbltirY'IN CONINCC'TIC3N WITH I H9,,,i rALF OR I,)$F,OF THE FQUIPMEN"r fitdf 10. To make a damiunn wid(u u:he terMh 0(t'.his taaireurtnfl:y,p;auet.MaarSe^e"rtlost sulxrn'it r7 uvrVR en Mraletnenl ala^umlling Lh1eF(IMwe of Wne,warriMy&.Paint,inclLaahng an u9emiF.a tion of each Cd0octR1 o Condition,du ergo wWMI a copy of fo nngnnol,Invoice,mairilie manta tecords aned suppoltlnp firrialtogiap,Yh,^,to Kryatass Craig, fi rrt,,123 PJnotM•s'G+I,H(V LJ61VeL Grantr Pass,ss Oregon 97526. Oue to Our a11'q'011q conrnnitntent to pctdurt deveieapnnmg and Itnprnvernont Krnuss C'.r'gt,Inc.reserves,the right to chuangaa,rrtracdify or discornfynaue ,ert,p'r+proVucts without,ntrdf:e,fRe v+ rack Page ltd Contract No. FY2016-28 Playground Equipment Procurement. Page 213 of 334 AGENDA ITEM #13.6.1. KODIAK ISLAND BOROUGH AGENDA STATEMENT MAY 19, 2016 ASSEMBLY REGULAR MEETING 0 r TITLE: Resolution No. FY2016-34 Accepting the Recommendation of the Borough Lands Committee Recommending the Disposal of Certain Borough Lands as Surplus to the Public's Need and Authorizing Staff Action to Make the Recommended Parcels Ready to be Sold at a Future Land Sale. ORIGINATOR: Duane Dvorak FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: The Kodiak Island Borough Lands Committee (BLC) has been meeting since December 16, 2015 to review all vacant borough lands with residential development potential. The focus of the committee is intended to address the perceived need for additional residential land within the community, particularly in the urban and suburban areas of the road system. The BLC adopted Resolution No. FY2016-01 with recommended parcels that it believes are suitable for disposal. The committee has targeted Fall 2016 for next land sale and it is imperative that staff efforts be taken immediately to make these parcels ready for sale if this time frame is to be achieved. Some parcels will need comprehensive plan amendments and zoning changes. Others will need survey and platting. Staff will endeavor to expedite the reviews to the greatest degree possible under the applicable codes. Several of the parcels identified and recommended by the BLC have already been approved for disposal by the assembly previously but then removed from prior land sales. The committee believes the need for residential land in the community is sufficient to overcome prior challenges to the disposal of these parcels. RECOMMENDED MOTION: Move to adopt Resolution No. FY2016-34. Kodiak Island Borough Resolution No. FY2016-34 Accepting the Recommendation of the... Page 214 of 334 AGENDA ITEM #13.6.1. 1 Introduced by: Borough Mayor 2 Requested by: Borough Mayor 3 Drafted by: Resource Management Officer Introduced on: 0519/2016 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2016-34 8 9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 10 ACCEPTING THE RECOMMENDATION OF THE BOROUGH LANDS 11 COMMITTEE RECOMMENDING THE DISPOSAL OF CERTAIN 12 BOROUGH LANDS AS SURPLUS TO THE PUBLIC'S NEED AND 13 AUTHORIZING STAFF ACTION TO MAKE THE RECOMMENDED 14 PARCELS READY TO BE SOLD AT A FUTURE LAND SALE 15 16 WHEREAS, Kodiak Island Borough Code (KIBC) Chapter 2.160 provides for the duties 17 and responsibilities of the Borough Lands Committee, to review land and land related 18 issues within the Kodiak Island Borough and make appropriate recommendations to the 19 assembly;and 20 21 WHEREAS, since its initial meeting on December 16, 2015, the committee has been 22 reviewing borough lands with a priorit of identifying borough lands with residential 23 development potential that may be surplus to the public's need and which may be included 24 in a future land sale;and, 25 26 WHEREAS, the committee, on April 20, 2016, adopted Borough Lands Committee 27 Resolution No. FY2016-01 identifying thirteen prospective parcels of land with residential 28 development potential that may be found to be surplus to the public's need; and, 29 30 WHEREAS, many of the parcels identified for disposal will require additional staff work, 31 Planning and Zoning Commission review, or surveying and platting in order to be made 32 sale ready; and, 33 34 WHEREAS, in the interest of targeting a land sale for Fall 2016, it is imperative that the 35 assembly acknowledge the recommended parcels for disposal and authorize staff to begin 36 the work of preparing those identified parcels for future disposal and development. 37 38 WHEREAS, it should be noted that not all the lands identified by the committee 39 resolution for disposal require further disposal approval by the assembly, some having 40 been previously approved for disposal and then withdrawn from sale by the assembly;and, 41 42 WHEREAS, the committee has re-evaluated those parcels and found adequate potential 43 for residential development that should be sufficient to justify disposal this time around 44 given the need in the community for new residential development. 45 Kodiak Island Borough,Alaska Resolution No.FY2016-34 Page 1 of 2 Resolution No. FY2016-34 Accepting the Recommendation of the... Page 215 of 334 AGENDA ITEM #13.6.1. 46 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 47 BOROUGH THAT: 48 49 Section 1: The Kodiak Island Borough Lands Committee, in accordance with KIBC 50 Chapter 2.160, recommends disposal of the borough's interest in the 51 following thirteen (13)proposed parcels of land comprising about 12.7 acres 52 of property described in the attached exhibit as: 53 54 1. East Addition, Block 38, Lot 2 55 2. East Addition, Block 38, Lot 3 56 3. Monashka Bay Sub., Block 2, Lot 7A 57 4. Proposed Lakeside Sub.3rd Addition, Lot 1 58 5. Proposed Lakeside Sub.3rd Addition, Lot 2 59 6. Proposed Lakeside Sub.3rd Addition, Lot 3 60 7. Proposed Lakeside Sub.3rd Addition, Lot 4 61 8. Raven Hills Sub., Lot 1 62 9. Raven Hills Sub., Lot 2 63 10. Lake Orbin Sub., Lot 3 64 11. Monashka Bay Sub., Block 5, Lot 5 65 12. Proposed U.S.Survey 3099, Lot 29-1 66 13. Proposed U.S.Survey 3099, Lot 29-2 67 68 Section 2: The assembly acknowledges and accepts the recommended parcels set forth 69 in Section 1 above and authorizes staff to initiate the comprehensive plan 70 amendment and zoning change process under KIBC 17.205, and initiating 71 any needed survey and platting required under KIBC Title 16, that is 72 necessary to make aforesaid parcels sale ready by ensuring that the parcels 73 conform to regulations that will facilitate residential development. 74 75 Section 3: The aforementioned parcels, which may require rezoning, survey, and 76 platting to be made ready for disposal, should be offered for disposal to the 77 public in a subsequent land sale. 78 79 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 80 THIS DAY OF 2016 81 82 KODIAK ISLAND BOROUGH 83 84 85 86 Jerrol Friend, Borough Mayor 87 ATTEST: 88 89 90 91 Nova M.Javier, MMC, Borough Clerk Kodiak Island Borough,Alaska Resolution No.FY2016-34 Page 2 of 2 Resolution No. FY2016-34 Accepting the Recommendation of the... Page 216 of 334 AGENDA ITEM #13.6.1. 000 0 conCr as as� s• � 1"7 � r `/r� � � �:. w°Mas�"a Au.inau r1; CLCLm CL CL 11-0 i•� �s rte. °�a� Eco LL LL U C14 CLt t Resolution No. FY2016-34 Accepting the Recommendation of the... Page 217 of 334 AGENDA ITEM #13.6.1. 000 0 con 2 nCr as as � s• � �7 / r `r//�/ � r �. w°Mas�"a inau CL 0 �3 CL CL 'r ca. LLJ ' CL i� CL W' LL YON LL r f' I R Resolution No. FY2016-34 Accepting the Recommendation of the... Page 218 of 334 AGENDA ITEM #13.6.1. 0 0 Cc m A f ms 0 C14 41 Cr < M Na 0 as� r to % ��%✓ /�� CL CLM ' to �j �m CL ✓� ` AS I' ` 0LL 4 l4 Uj LL `w CCLL. Resolution No. FY2016-34 Accepting the Recommendation of the... Page 219 of 334 AGENDA ITEM #13.6.1. a w /ry W 0 W VJ J� 41 M 725 t es. a c ca ML CL �R �, .... 0 W ca. T � ca. O CN LL LL r ti� r Resolution No. FY2016-34 Accepting the Recommendation of the... 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Page 224 of 334 AGENDA ITEM #13.6.1. 0) Oa a 0 Yfi CUD 41 0 64 "" Q � S E25 li �CL ref � Cl CL CL CLx� CL 41IN p LL, 1,- ww � Ui4v 34� /��( /, Resolution No. FY2016-34 Accepting the Recommendation of the... Page 225 of 334 AGENDA ITEM #13.6.1. 1 Introduced by: Mayor Friend 2 Requested by: Borough Lands 3 Committee 4 Drafted by: RMO Dvorak 5 Introduced on: 04/20/2016 Adopted on: 04/20/2016 6 7 8 KODIAK ISLAND BOROUGH 9 LANDS COMMITTEE 10 RESOLUTION NO. FY2016-01 11 12 A RESOLUTION OF THE OF THE KODIAK ISLAND BOROUGH LANDS 13 COMMITTEE RECOMMENDING CERTAIN BOROUGH LANDS FOR 14 DISPOSAL AND INCLUSION IN LAND SALE NUMBER NINETEEN. 15 WHEREAS, Kodiak Island Borough Code (KIBC) 2.160 created the Borough Lands 16 Committee to review all borough lands in order to address a wide range of land issues,including 17 the identification of lands surplus to the borough's need;and 18 WHEREAS, the Committee has been focused on identifying lands for disposal which have 19 residential potential to meet the perceived need for additional residential land in the community; 20 and 21 WHEREAS, the Committee has developed a process whereby land is categorized potential 22 disposal lands into one of several classes,short term, medium term and long term; and 23 WHEREAS, the Committee has provided below a list of short term land disposal parcels that, 24 if approved by the assembly, can begin the process of being reviewed by staff and the Planning 25 and Zoning Commission in order to make whatever preparations are necessary to make the 26 lands ready for sale in Land Sale Number Nineteen; 27 NOW, THEREFORE, BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH LANDS 28 COMMITTEE THAT: 29 Section 1: The Kodiak Island Borough Lands Committee, in accordance with KIBC 30 2.160.040 Power and Duties, hereby recommends to the Kodiak Island Borough 31 Assembly that the following land disposal candidates (exhibits attached) have 32 been reviewed by the committee and appear to be surplus to the borough's need 33 and are hereby recommended for disposal as land suitable for residential 34 development: 35 1. East Addition, Block 38, Lot 2 36 2. East Addition, Block 38, Lot 3 37 3. Monashka Bay Sub. Block 2, Lot 7A 38 4. A Portion of U.S.Survey 3465, Lot 1A-4 39 5. Raven Hills Sub., Lot 1 40 6. Raven Hills Sub., Lot 2 41 7. Lake Orbin Sub., Lot 3 42 8. Monashka Bay Sub., Block 5, Lot 5 43 9. A Portion of U.S.Survey 3099, Lot 29 Kodiak Island Borough Lands Committee Resolution No. FY2016-01 Page 1 of 2 Resolution No. FY2016-34 Accepting the Recommendation of the... Page 226 of 334 AGENDA ITEM #13.6.1. 44 45 46 47 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 48 THIS DAY OF 2016 49 50 KODIAK ISLAND BOROUGH 51 52 53 54 ATTEST: Jerrol Friend, Borough Mayor 55 56 57 58 59 Nova M.Javier, MMC, Borough Clerk Kodiak Island Borough Lands Committee Resolution No. FY2016-01 Page 2 of 2 Resolution No. FY2016-34 Accepting the Recommendation of the... Page 227 of 334 AGENDA ITEM #13.6.1. 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N r= �4)• hn0 T 7- 3 'o CL �- 4 �� EP 0 v r W a a CO R Eo CL CL s Resolution No. FY2016-34 Accepting the Recommendation of the... Page 233 of 334 AGENDA ITEM #13.6.1. U 5 w ri = rn n U o W K E-Z, W s" 0 d 6O Cn o m CO A Q�'oV v V/ toil ' ❑ ❑ d } LL o Q L ummu Ow= L Nam N�� OdNZN ° OO E R �� y 0 d a Naz N U CL �� Qw q? o �FN �� o i - E `oE LZ�-m (U a-NU UdW (L a_DQf UU h; 3 ,O C U R � vav ❑ U a �� dill v3 m m T �r CLt as CL o >e N �J� EP U c i% o ar o ' rJo 0 J. o x a W / s "Em am o CL CL Resolution No. FY2016-34 Accepting the Recommendation of the... Page 234 of 334 AGENDA ITEM #13.6.2. KODIAK ISLAND BOROUGH AGENDA STATEMENT MAY 19, 2016 ASSEMBLY REGULAR MEETING 0 r TITLE: Resolution No. FY2016-35 Approving a License Agreement for the Temporary Outdoor Storage of Displaced Mobile Homes. ORIGINATOR: Kyle Crow FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: This Resolution was requested by Assembly member Crow to help the displaced residents and mobile home owners at Jacksons Mobile Home Park (JMHP). The residents of the JMHP have received eviction notices that they must move their homes by May 30, 2016. KIB Ordinance No. FY2016-03 permits the temporary storage of mobile homes in the C- Conservation and PL-Public Use Land zoning districts if said mobile homes are displaced under AS34.03.225. Two KIB owned locations have been identified as suitable for temporary storage: one at the end of Selief Lane and one located at the Borough Landfill. This License agreement would approve for use, and the two locations/lands identified be provided in accordance with the license agreement. RECOMMENDED MOTION: Move to adopt Resolution No. FY2016-35. Kodiak Island Borough Resolution No. FY2016-35 Approving a License Agreement for t... Page 235 of 334 AGENDA ITEM #13.6.2. 1 Introduced by: Assembly member Crow 2 Requested by: Assembly member Crow 3 Drafted by: Assembly member Crow 4 Introduced on: 05/19/2016 5 Adopted on: 6 7 KODIAK ISLAND BOROUGH 8 RESOLUTION NO. FY 2016-36 9 10 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 11 APPROVING A LICENSE AGREEMENT FOR THE TEMPORARY OUTDOOR 12 STORAGE OF DISCPLACED MOBILE HOMES 13 14 WHEREAS, the residents and mobile home owners at Jacksons Trailer Park have all received 15 eviction notices and must move out by May 30,2016; and 16 17 WHEREAS, there is a shortage of affordable housing and vacant mobile home spaces which 18 can absorb those displaced people and their mobile homes; and 19 20 WHEREAS, many of the residents and mobile home owners may be economically 21 disadvantaged and unable to afford the cost of moving their mobile homes or finding alternative 22 housing;and 23 24 WHEREAS, many of the residents are experiencing extreme stress, confusion, frustration, 25 and a sense of impending doom as the eviction deadline approaches without any relief in sight; 26 and 27 28 WHEREAS, KIB Ordinance No. FY2016-03 permits the temporary storage of mobile homes in 29 the C-Conservation and PL-Public Use Land zoning districts if said mobile homes are displaced 30 under AS34.03.225. Other zoning districts also allow storage of displaced mobile homes or 31 other outdoor storage,such as the B-Business and I-Industrial zoning districts;and 32 33 WHEREAS, two Kodiak Island Borough owned locations have been identified as suitable for 34 temporary storage of displaced mobile homes--a lot located at the end of Selief Lane that has 35 been used as outdoor storage during the High School Construction project that is now vacant 36 and another area located at the Borough Landfill; and 37 38 WHEREAS, KIB Staff have developed a draft license agreement for the temporary outdoor 39 storage of displaced mobile homes;and 40 41 NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 42 BOROUGH that the license agreement is approved for use, and the two locations/lands 43 identified be provided in accordance with the license agreement. 44 45 Kodiak Island Borough Resolution No. FY2016-35 Page 1 of 2 Resolution No. FY2016-35 Approving a License Agreement for t... Page 236 of 334 AGENDA ITEM #13.6.2. 46 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 47 THIS DAY OF 2016 48 49 KODIAK ISLAND BOROUGH 50 51 52 53 Jerrol Friend, Borough Mayor 54 55 ATTEST: 56 57 58 59 Nova M.Javier, MMC, Borough Clerk Kodiak Island Borough Resolution No. FY2016-35 Page 2 of 2 Resolution No. FY2016-35 Approving a License Agreement for t... Page 237 of 334 AGENDA ITEM #13.6.2. Kodiak Island BoroughOFFICE of the MANAGER 710 Dill Ray Road Kodiak,Alaska 99615 Phone(907)486-9304 Fax(907)486 9371 E-mail tawans�t:i106rrodtln uu9;.a _m A GREEMENT TO STORE MOBILE HOME ON KODIAK ISLAND BOROUGH LANDS SECTION 1.LICENSE GRANTED: 'rhe Kodiak Island Borough,hereinafter referred to as liieensor°,enters into this agreement on this........................_.day of 2016,with the licensee(s)named below,to crease a license. SECTION 2.(PURPOSE: This license allows tate licensee to enter onto lands of the Neensor to park and secure a mobile home for OUTDOOR STORAGE PURPOSES ONLY, CD...........nce.oarl ed in outdoor storage.frurther access to said mobile home ..... wil0 be allowed om a tcriodic beaus b a ofntmcimt onl . Clnl ane molnile horme pec owner is allowed for outdoor storage ururtaoses on borough land. SECTION 3.LICENSED ROPER This license is CDNI,V good for CDlI"r DOO R MOBILE HOME STORAGE located at: (l)1203 Monashka Bay(Road E. (2)2647 Selief Lane SECTION 4.TERM: The right,privilege,and license granted herein shall cointinue,and exist from the date this license was entered into until the 3 l'day of December 201 S. SECTION 5.IIINIDR IIFICATIONN To the frulllcst extent permitted by law,pleensee(s)agrees to defend,indemnify and hold harmless the licensor,its elected and appointed officials,employees,and volunteers against any and alp liabilities,claims,demands,lawsuits, or lasses,including costs and attorney fees incurred in defense thereof,arising out of or in any way connected or associated with this license for outdoor storage of mobile homes. If available,Iicensee(s)are required to provide proof of insurance listing the Kodiak Island Borough as a named-insured party prior to the arrival of the mobile home on borough land, SECTION 6.NONTRANSFERABLE: This license is restricted to the licensees)named below. SECTION 7.CONDITIONS: IIn addition to the Items stated above,the licensee hereby agrees to the following. A, CERTIFICATION MUST BE PROVIDED EV C,IIIAI,DFIEfD IENVIIIkCDNMENTAL,ASSESSMENT THAT THE MCDBRLE HOME CONTAINS NO ASBESTOS OR LEAD BASED PAINT, (`I') (N) ID. A BOND SHALL,BE POSTED IICN THE AMOUNT UCNT NEC:E SSA RY TO TRANSPORT AND DISPOSE CDP THE MOBILE HOME IN THE EVENT THAT THE MOBILE HOME IS ABANDONED ON ECDILCDUGH LAND AT THE TERMINATION OF THE LICENSE. (V) (tN) Co THE LICENSEE(S)SHALL PROVIDE TIE DOWNS AT THEIR OWN DISCRETION TO SECURE THE MOBILE HOME FROM WIND OR SEISMIC MOVEMENT. (D') (lN) Il HAVE READ T H E ABOVE CONDITIONS,UNDERSTAND EACH ITEM,AND AGREE TO A89 DE IRV A,L L CCDNIDITICDINS. LICENSEE(S)PRINTED INAME(S)., LICENSEE(S)SICINAT U RE(S)m AIDIDRESSo PHONE EMAILADDRESS: DESCRIPTION OF MOBILE IICDM Eo ...................................................................................................................................................................................................................... HO RC UGH STfAFF SIGNATURE: $250.00 FEE LICENSE 016- EXPIRES: December 31,2017 Resolution No. FY2016-35 Approving a License Agreement for t... Page 238 of 334 AGENDA ITEM #13.6.2. i, Kodiak Borough OFF7CE of the MANAGER 710 N ill flay Road,Room los „7 Kodiak,Alaska 99615 Phone(90'7)486.9304 Fax(907)486-9374 � k ;,', q'w-mnil a�hwrrura0r"uik;.+vhoraquEP,ou�, To: Kodiak Island Borough Assembly Jerrol Friend,Mayor Through: Bud Cassidy,Manager From: Duane Dvorak,Resource Management Officer 1 Date: January 25,2016 Re; Issues to be addressed with outdoor storage of mobile homes displaced from Jackson's Mobile Horne Park,relating to temporary provisions to allow outdoor storage in C-Conservation and PL,-Public Use Land zoning districts, IB Ordinance No FY201 -03 permits the temporary storage of mobile homes in...: the C-Conservation and PL,-Public Use Land zoning districts if said mobile horses are displaced under AS34.03.225m This ordinance was prepared by the Community Development Department and recommended by the Planning and Zoning Commission as one of several responses to the announced closure of Jackson's Mobile Home Park. Other zoning districts also allow storage of displaced mobile homes or other outdoor storage,such as the 13-business and I-Industrial zoning districts. Borough staff was approached by Jackson's residents about the potential to store mobile horses on borough land in September and October of last year. Initially, staff reviewed what borough land was available at that time and appropriately zoned for such a use. In addition,staff has been developing a permit or license to ensure that the outdoor storage on borough land is undertaken in a responsible and cost effective manner. Resolution No. FY2016-35 Approving a License Agreement for t... Page 239 of 334 AGENDA ITEM #13.6.2. Page 2 of Locations Two locations have been investigated and found to be reasonably suitable. Borough land near the end of Selief Lane is currently being used for support and outdoor storage related to the High School Renovation Project. After meeting with the contractor Watterson Const.,it has been determined that they will have half of the fenced storage yard available by January 15,2016 and will be completely out of the area by February 15,2016. On this site there is room for 30 to 35 mobile homes of average size with adequate room to pull a it out without disturbing other units in storage. In getting estimated moving costs for bonding purposes it was noted that it might be difficult to maneuver into the fenced area due to the 180 degrees of turning required to get from the cul-de-sac to the gate of the fenced storage yard. According to Engineering&Facilities Dept.staff the fencing will remain around the storage area in order to provide a barrier to casual access. The other location deemed suitable is the Landfill Tract in the Monashka Bay area. There is estimated to be room for 10 mobile homes to be stored on top of the old landfill area. That area was previously used for composting by the City of Kodiak and the city has until January 31,2016 to demobilize and clean up the area(KIB Resolution No.FY2016-15) The site is zoned I-Industrial so the area would not be limited to the December 31,2018 termination date of the PL-Public Use or C- Conservation zoned sites per ICI B Ordinance No.FY2016-03. In addition,the site is secured by a substantial fence and has monitoring by borough staff during the day. Access to these proposed areas would need to be by appointment through the Resource Management Office so as not to interfere with day-to-day Landfill operations or unduly interrupt the functions of other borough staff Staff would recommend the Landfill Tract as the best choice for initial storage placements for reasons of lower cost to bond(no transportation cost on abandonment),better maneuvering access for delivery and recovery of units and better overall security arrangements. The Selief Lane site could be used for overflow once the Landfill tract is full(or vice-versa). Staff would recommend against committing both sites to the outdoor storage use simultaneously unless absolutely warranted. It may be prudent to consult with the Borough Lands Corrunittee before committing the land along Selief Lane to outdoor storage use. Resolution No. FY2016-35 Approving a License Agreement for t... Page 240 of 334 AGENDA ITEM #13.6.2. Page 3 of License Areement z,- Staff has developed a draft license for the outdoor storage of mobile homes on borough land(attached). The agreement,when finalized,will need to be reviewed by the borough attorney. The license will specify the time frame for which the storage is to be allowed and will have check boxes for other certifications that need to be made at the time of issuance and before a mobile home is moved onto borough land. The assembly will need to decide if it wants to charge the adopted fee for this license which is$250.00 annually(KIBC 18,50.010.13). Over the course of two and a half years that could add up to$750.00 in land use fees, Once mobile homes are placed into storage,access to the units should be restricted to the normal business hours and only under the supervision of borough staff. Access to visit the mobile homes will be by appointment only. The purpose of this storage is to allow adequate time for mobile home owners to find an alternate location for the mobile home or for alternate locations to be developed. This storage is not intended to create a sale lot or place to do maintenance and make repairs. Staff does not have adequate resources to constantly monitor this use. Insurance gnd-Bonding Staff has contacted the AML/JIA regarding the coverage that would be required for this proposed outdoor storage use. The borough's current insurance coverage could cover damage to the mobile homes due to a variety of natural hazards or man made threats. AML/J1A recommends that the mobile home owners get their own insurance coverage,with the borough listed as a named insured,for the value of the mobile home and any contents of value. They also recommend that mobile home owners indemnify the borough by including a statement in the license as follows: INDEAINIFICA TION PROVISION(HOLD HARMLESS LANGUAGE) To the fullest extent permitted by law, [Name of Lessee; Contractor; Vender;Shipper;Supplier, etc.]agrees to defend, indemnify and hold harmless[Name of Entity], its elected and appointed officials, employees,and volunteers against any and all liabilities, claims, demands, lawsuits, or losses, including costs and attorneys fees incurred in defense thereof, arising out ofor in any way connected or associated with this[lease, contract,purchase order, etc.]. Resolution No. FY2016-35 Approving a License Agreement for t... Page 241 of 334 AGENDA ITEM #13.6.2. Page 4 of6 Additional suggestions by AML/J1A are as follows: L Having the owners add additional insured is good Hope they have insurance and can get it. We(AWA)have looked into this to see if it is available through the homeowners insurance. 2 Hold harmless waiver for°trailers stored on Borough property. The language is attached for you to tailor to your needs. 1 Build afence around the storage area to detour the attractive nuisance aspect ofstorage. 4 Bond orfees requested to dispose of abandoned units. Maybe add a time limit for storage to allow the Borough to dispose of the units at some point in time if abandoned and not claimed. 5, Have the trailer hauler conduct an inspection to ensure pollutants have been removed. 6 Create a checklist to ensure what you put in place is consistently applied to each trailer owner. Both borough and AML/JIA staff have searched for insurance that could be obtained by mobile home owners to cover their homes while in storage. As of this writing,no insurance has been identified that would cover the mobile homes that are to be placed into storage. That would leave the borough's general liability insurance as the only coverage against damage,theft or personal liability. In addition to the insurance aspect,the borough will also want to ensure that a bond is posted in an amount sufficient to see to the removal and disposal of the mobile home if it is abandoned. This coverage should include amounts sufficient to deal with any hazardous materials,transport and disposal costs in the event said unit is abandoned on borough land after the to of the permit/license is expired. Staff obtained estimates to tow mobile homes from the Selief Lane site to the Landfill Tract. The price will vary depending on the size and condition of the mobile home. Older mobile homes can be prone to problems in moving,typically from bad tires and axle failures. This can double or triple the time and effort required, One estimate was obtained for$250.00/hour with a 2-hour minimum ($500,00). Another estimate was obtained for a flat$600.00(plus actual costs for any problems to be addressed en-route) These rates would also include a DOT permit if required for the movement of a mobile home over state roads. Staff recommends a bond of at least double the estimated amount to transport and dispose of any abandoned mobile homes in order to ensure there is no difficulty in disposing of abandoned property. In addition,there would likely be at least four (4)hours of baler staff time removing the appliances and other materials required to be removed before disposal. This staff time would charge out ata to of $110,00 per hour. Staff would recommend a flat rate for bonding,based on an Resolution No. FY2016-35 Approving a License Agreement for t... Page 242 of 334 AGENDA ITEM #13.6.2. Page 5 o f 6 estimate of$1,200 for transport plus$440 for hazardous materials removal and segregating materials prior to disposal. In the alternative,staff could require a separate cost estimate be obtained for each unit prior to arriving on the site if the prices prove to be variable. Environmental Concerns In consultation with Engineering&Facility Dept,staff,a mobile home presented at the landfill for disposal has to be inspected by a qualified environmental consultant and certified to be free of asbestos and lead based paint. With the prospect of abandonment and eventual disposal for mobile homes in storage,staff would recommend having this same certification presented at the time of storage license issuance. Typically,a disposer would be responsible for segregating the waste materials into specific categories per the current fee schedule(KIB Resolution o.1-0Y°2416-02). Getting an environmental assessment would cost $1,000 to$1,200,depending on the number of units to be inspected at one time and how quickly the results would be needed. Typically results are available in two weeks,but an expedited review is available in a matter of days for a higher rate. Storage of the mobile homes on borough land may expose them to natural hazards such as wind or seismic events. There is no anchor or tie-down requirement for mobile homes in storage status and not be used as a dwelling(i.e.no building permit required). It would be up to the mobile home owner to decide whether they wanted to anchor the unit while in storage at their expense. Otherwise,un- anchored mobile homes in storage would be at the mobile home owner's risk. If the owners cannot provide their own insurance however,that risk may also accrue to the borough. Summary After investigation,there are two suitable locations on borough land to store mobile homes that appear to meet all zoning and security requirements. The borough landfill site can accommodate up to 10 mobile home units and the Selief Lane site can accommodate 30 to 35 units. It is recommended that the landfill site be utilized first as the more secure option and then open up a second location only if the need warrants it. Mobile homes will need to be inspected prior to movement to certify they are free of asbestos and lead based paint, Insurance and bonding will be required to ensure that any claims or abandonment of mobile homes does not end up costing the public for eventual disposal. If mobile home owners cannot obtain insurance for mobile homes placed in storage,the assembly will need to decide whether the Resolution No. FY2016-35 Approving a License Agreement for t... Page 243 of 334 AGENDA ITEM #13.6.2. Page 6 of6 borough's general liability insurance coverage should be allowed to cover this otherwise uninsured liability, Access to mobile homes in storage will be managed by the Resource Management Office,and by appointment only. There are no building permits required for mobile homes in storage,so anchors or tie downs will be at the discretion of the mobile home owner. The borough cannot control all environmental factors that could affect mobile homes while in storage. Storage without tie downs is at the owner's sole risk. If a unit is damaged by wind,seismic or other environmental event the mobile home owners should be precluded from bringing a claim against the borough. Staff has prepared a table below to show what the estimated costs would be for placing a mobile home in outdoor storage status on borough land(assuming two (2)plus years of storage). Because private insurance for mobile homes placed in storage does not appear to be available at this time,the total cost is somewhat inconclusive. Trans'port Env.Insp. InsuranceBondmZ License Total 1"111111161111111111 11.11 L. 750..,- 111111111111111111$3,300 ,3 11 11 366 ius"ill ...................... .......................... Resolution No. FY2016-35 Approving a License Agreement for t... Page 244 of 334 AGENDA ITEM #13.6.2. Kodiak Island BoroughOFFICE of the MANAGER 710 Dill Ray Road Kodiak,Alaska 99615 Phone(907)486-9304 Fax(907)486 9371 E-mail tawans�t:i106rrodtln uu9;.a _m A GREEMENT TO STORE MOBILE HOME ON KODIAK ISLAND BOROUGH LANDS SECTION 1.LICENSE GRANTED: 'rhe Kodiak Island Borough,hereinafter referred to as liieensor°,enters into this agreement on this........................_.day of 2016,with the licensee(s)named below,to crease a license. SECTION 2.(PURPOSE: This license allows tate licensee to enter onto lands of the Neensor to park and secure a mobile home for OUTDOOR STORAGE PURPOSES ONLY, CD...........nce.oarl ed in outdoor storage.frurther access to said mobile home ..... wil0 be allowed om a tcriodic beaus b a ofntmcimt onl . Clnl ane molnile horme pec owner is allowed for outdoor storage ururtaoses on borough land. SECTION 3.LICENSED ROPER This license is CDNI,V good for CDlI"r DOO R MOBILE HOME STORAGE located at: (l)1203 Monashka Bay(Road E. (2)2647 Selief Lane SECTION 4.TERM: The right,privilege,and license granted herein shall cointinue,and exist from the date this license was entered into until the 3 l'day of December 201 S. SECTION 5.IIINIDR IIFICATIONN To the frulllcst extent permitted by law,pleensee(s)agrees to defend,indemnify and hold harmless the licensor,its elected and appointed officials,employees,and volunteers against any and alp liabilities,claims,demands,lawsuits, or lasses,including costs and attorney fees incurred in defense thereof,arising out of or in any way connected or associated with this license for outdoor storage of mobile homes. If available,Iicensee(s)are required to provide proof of insurance listing the Kodiak Island Borough as a named-insured party prior to the arrival of the mobile home on borough land, SECTION 6.NONTRANSFERABLE: This license is restricted to the licensees)named below. SECTION 7.CONDITIONS: IIn addition to the Items stated above,the licensee hereby agrees to the following. A, CERTIFICATION MUST BE PROVIDED EV C,IIIAI,DFIEfD IENVIIIkCDNMENTAL,ASSESSMENT THAT THE MCDBRLE HOME CONTAINS NO ASBESTOS OR LEAD BASED PAINT, (`I') (N) ID. A BOND SHALL,BE POSTED IICN THE AMOUNT UCNT NEC:E SSA RY TO TRANSPORT AND DISPOSE CDP THE MOBILE HOME IN THE EVENT THAT THE MOBILE HOME IS ABANDONED ON ECDILCDUGH LAND AT THE TERMINATION OF THE LICENSE. (V) (tN) Co THE LICENSEE(S)SHALL PROVIDE TIE DOWNS AT THEIR OWN DISCRETION TO SECURE THE MOBILE HOME FROM WIND OR SEISMIC MOVEMENT. (D') (lN) Il HAVE READ T H E ABOVE CONDITIONS,UNDERSTAND EACH ITEM,AND AGREE TO A89 DE IRV A,L L CCDNIDITICDINS. LICENSEE(S)PRINTED INAME(S)., LICENSEE(S)SICINAT U RE(S)m AIDIDRESSo PHONE EMAILADDRESS: DESCRIPTION OF MOBILE IICDM Eo ...................................................................................................................................................................................................................... HO RC UGH STfAFF SIGNATURE: $250.00 FEE LICENSE 016- EXPIRES: December 31,2017 Resolution No. FY2016-35 Approving a License Agreement for t... Page 245 of 334 AGENDA ITEM #13.6.2. Angela MacKenzie Subject: FW:Trailers&insurance From: Bill Roberts Sent:Tuesday, May 10,2016 3:22 PM To:Clerks Subject: FW:Trailers&insurance Please put this in the packet concerning storage of manufactured homes on borough land.-Bill From: Duane Dvorak Sent: Monday, May 09,2016 4:20 PM To: Bill Roberts Subject: FW:Trailers&insurance Bill, I have checked and no legal review was done for the license/permit for mobile home storage on borough land. At the time Bud tasked me with this in January it was largely theoretical and I consulted only with AML/JIA through Karl Short as KIB Risk Manager. If we want to have the concept vetted by the attorney now then I can do a request form for your signature and attach the memorandum and permit. Thanks, --Duane From: Bud Cassidy Sent: Friday,January 08,2016 8:44 AM To: Duane Dvorak; Karl Short; Bob Pederson Subject: RE:Trailers&insurance So that squashes the concept of trailers on KIB land? From: Duane Dvorak Sent:Thursday,January 07,2016 3:27 PM To: Karl Short; Bob Pederson; Bud Cassidy Subject: RE:Trailers&insurance I called Makeleta Berry and was referred to another agent. Bottom line,they cannot provide any insurance for mobile homes unless the units are being lived in. They do have some insurance available for mobile homes not set up on a permanent foundation,but it is subject to the residency requirement above. --Duane From: Karl Short Sent:Thursday,January 07,2016 2:43 PM To: Duane Dvorak; Bob Pederson; Bud Cassidy Subject: FW:Trailers&insurance From:Grady Fisher rnauVto rIyfCct arnVoua.orq] Sent:Thursday,January 07,2016 2:41 PM To: Karl Short Cc:Julie Ratliff; Brad Burns Subject: RE:Trailers&insurance 1 Resolution No. FY2016-35 Approving a License Agreement for t... Page 246 of 334 AGENDA ITEM #13.6.2. Hi Foll<s, Sorry I was out earlier this morning. I have spol<e with two personal lines brol<ers and there is a product out there that people could get coverage with if needed. Mal<eleta Berry at Denali Alasl<an Insurance in Anchorage just left me a voice message. Her contact information is: Nafeeleta Berry Assistant Vice President Denali Alaskan Insurance 440 East 36h Ave.Suite 300 Anchorage AK 99503 1-800-764-1123 Ext. 1625 907-257-1617 Direct 1907-222-5898 Fax 1�E➢„P' nY CC 41ll 1n SU➢ME. ti1cn')Visit US \V\y\ C I]SU,➢ ]C COITI .. .. .... .... ... Th a n I<s, Grady Fisher,ARM Deputy Director Alaska Municipal League Joint Insurance Association 807 G Street,Suite 356 Anchorage,AK 99501 Phone:(907)258-2625 Fax:(907)279-3615 ,.,,q„p,'n'j.(.P.�.2.M This communication is not meant to expand or amend Alaska Municipal League Joint Insurance Association,Inc.(AMUTA)coverage documents,nor should it be used in the determination of liability for any particular claim. All matters of interpretation are to be construed in favor of the AMUTA Participant Coverage Memorandum,Cooperative Participant Agreement,and Bylaws. We urge you to submit any forms that you may be using to your legal counsel for review and approval prior to use,execution,or bid letting,ensuring protection to the fullest possible extent.This e-mail and all attachments to it are for the sole use of the intended recipient and may contain proprietary information and trade secrets of Alaska Municipal League Joint Insurance Association,Inc. Any unauthorized use,disclosure or distribution of this e-mail and its attachments is prohibited. If you are not the intended recipient,please let us know by reply e-mail and then erase and destroy all electronic and other copies of this message. JIAMMI �uuull€uu��au�'Ilufl(IO�U�af]la Il�ua➢R�• tfuni,u a➢Dior Il ou0ouu�r. From: Brad Burns Sent:Thursday,January 07,2016 1:06 PM To: Karl Short Cc:Grady Fisher;Julie Ratliff Subject: RE:Trailers&insurance Karl, 1. Having the owners add additional insured is good.Hope they have insurance and can get it,that is what we AMUTA were lool<ing into to see if it is available though the homeowners insurance. 2. Hold harmless waiver one the trailers are on Borough property.The language is attached for you to tailor to your needs. 3. Build a fence around the storage area to detour the attractive nuisance aspect of storage. 4. Bond or fees requested to dispose of if abandoned units.Maybe add a time limit for storage to allow the Borough to dispose of the units at some point in time if left and not claimed. S. Have the trailer hauler conduct an inspection to ensure pollutants have been removed. 6. Create a checklist to ensure what you put in place is consistently applied to each trailer owner. 2 Resolution No. FY2016-35 Approving a License Agreement for t... Page 247 of 334 AGENDA ITEM #13.6.2. I hope this helps.Let me I<now if I can be of further assistance. Thanl<you, Bradley Burns,CSP Fisl<Control Specialist Alaska Municipal League Joint Insurance Association 807 G Street,Suite 356 Anchorage,AK 99501 Phone:(907)258-2625 Fax:(907)279-3615 YZYKm,,p„'n'i 1.P.�.9.M This communication is not meant to expand or amend Alaska Municipal League Joint Insurance Association,Inc.(AMUTA)coverage documents,nor should it be used in the determination of liability for any particular claim. All matters of interpretation are to be construed in favor of the AMUTA Participant Coverage Memorandum,Cooperative Participant Agreement,and Bylaws. We urge you to submit any forms that you may be using to your legal counsel for review and approval prior to use,execution,or bid letting,ensuring protection to the fullest possible extent.This e-mail and all attachments to it are for the sole use of the intended recipient and may contain proprietary information and trade secrets of Alaska Municipal League Joint Insurance Association,Inc. Any unauthorized use,disclosure or distribution of this e-mail and its attachments is prohibited. If you are not the intended recipient,please let us know by reply e-mail and then erase and destroy all electronic and other copies of this message. �uulidiIu1�1miJufldlfi li I'll oJeefiling1�will Ilou0ouuc. From: Karl Short[m oVto:Ikslhort(�i)kodo lka lk.us] Sent:Thursday,January 7,2016 8:27 AM To: Brad Burns Subject: RE:Trailers&insurance We have added an additional insured section. Any other recommendations?I have to move it forward right away. From: Brad Burns[ma uIto.l)aradl3Ld)amVliu�s,a,r ] Sent:Tuesday,January 05,2016 2:04 PM To: Karl Short Subject: RE:Trailers&insurance Karl, Thanl<you for the email.We are conducting research to understand how the homeowners can obtain insurance and will get bacl<with you soon. Thanl<you, Bradley Burns,CSP Fisl<Control Specialist Alaska Municipal League Joint Insurance Association 807 G Street,Suite 356 Anchorage,AK 99501 Phone:(907)258-2625 Fax:(907)279-3615 3 Resolution No. FY2016-35 Approving a License Agreement for t... Page 248 of 334 AGENDA ITEM #13.6.2. vaavaavaa.,,u u n II��u. pmd This communication is not meant to expand or amend Alaska Municipal League Joint Insurance Association,Inc.(AMUTA)coverage documents,nor should it be used in the determination of liability for any particular claim. All matters of interpretation are to be construed in favor of the AMUTA Participant Coverage Memorandum,Cooperative Participant Agreement,and Bylaws. We urge you to submit any forms that you may be using to your legal counsel for review and approval prior to use,execution,or bid letting,ensuring protection to the fullest possible extent.This e-mail and all attachments to it are for the sole use of the intended recipient and may contain proprietary information and trade secrets of Alaska Municipal League Joint Insurance Association,Inc. Any unauthorized use,disclosure or distribution of this e-mail and its attachments is prohibited. If you are not the intended recipient,please let us know by reply e-mail and then erase and destroy all electronic and other copies of this message. FUMN Ii' i l,uuull€iI 11�1 mi J u fldlfi li I'll oJeefiling 1�will Il ou0 1111 c, From: Karl Short[ma uio:IkshortCd)kodialkalk.uus] Sent:Tuesday,January 5,2016 1:40 PM To: Brad Burns Cc: Duane Dvorak Subject:Trailers&insurance As we have talked before the by far largest trailer park in Kodiak is closing and a lot of trailer owners need to find a place to put their trailers. They are asking the Borough if we can provide a space were they can store their trailers. They would not live in the trailers. We are concerned about what liablity the Borough may have as part of this and what we should require the trailer owners to have in the way of insurance. We feel that the trailer owners should have insurance for: 1. Polution damage to Borough property 2. A bond for us to dispose of the trailer if they never take it out of storage. 3. Liability insurance in case there is a claim against the trailer owner,and/or Borough while the trailer is parked on our property. And the limits we should ask for. And any other risks that you can think of. What would you recommend we require for insurance? Also,I believe that you have a hold harmless agreement that we can use for this project. Let me know you thoughts Thanks 4 Resolution No. FY2016-35 Approving a License Agreement for t... Page 249 of 334 AGENDA ITEM #13.6.2. Angela MacKenzie Subject: FW:Assembly Resolution to consider Mobile Home Storage on Borough Land From: Bill Roberts Sent:Tuesday, May 10,2016 3:24 PM To:Clerks Subject: FW:Assembly Resolution to consider Mobile Home Storage on Borough Land Nova,please put this in the borough packet concerning storage of manufactured homes on borough land.-Bill From: Duane Dvorak Sent:Tuesday, May 10,2016 2:50 PM To: Bill Roberts Subject: FW:Assembly Resolution to consider Mobile Home Storage on Borough Land Bill, Below is a restatement of the offline communication with Ted Hansen,Assistant Building Official regarding the issue of anchors and tie downs for mobile homes in storage. Thanks, --Duane From: Hansen,Ted [M2o to tlhcansen.cLl iilty.kod'ak.ak.us] Sent:Tuesday, May 10,2016 2:43 PM To: Duane Dvorak Subject: RE:Assembly Resolution to consider Mobile Home Storage on Borough Land Duane, Yes that would be correct but I should have said in storage and not set up on a piece of land or in a mobile home park would not require ground anchors,instead of unoccupied would not require ground anchors. Ted From: Duane Dvorak Lm auito:ddvor�akCd)kodo�ak�ak.us] Sent:Tuesday, May 10,2016 1:48 PM To: Hansen,Ted Subject:Assembly Resolution to consider Mobile Home Storage on Borough Land Ted, I contacted your office in January about the prospect of having privately owned mobile homes stored on borough land as part of the closure of Jackson's Mobile Home Park. In our offline conversation at that time,you indicated that anchors and tie-downs are not required by the building code for mobile home units that are not occupied. Could you please provide a written confirmation that this information is still correct? Thanks, --Duane Duane Dvorak Resource Management Officer Kodiak Island Borough Manager's Office 710 Mill Bay Road,Room 101 Kodiak AI<99615 (907)486-9304 1 Resolution No. FY2016-35 Approving a License Agreement for t... Page 250 of 334 AGENDA ITEM #13.6.2. (907)486-9374(Fax) aj�f d.j..a.J.(.gl(. q s. flaaa WA4.�fC.a IS gl(. q s. Resolution No. FY2016-35 Approving a License Agreement for t... Page 251 of 334 AGENDA ITEM #13.C.1. KODIAK ISLAND BOROUGH AGENDA STATEMENT MAY 19, 2016 ASSEMBLY REGULAR MEETING 0 r TITLE: *Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildings, Public Facilities, Streets and Sidewalks Chapter 12.10 Changes to Existing Street Names; and Title 15 Building and Construction Chapter 15.4 Building Numbering. ORIGINATOR: FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: Kodiak Island Borough addressing authority is introducing this ordinance in order to clarify addressing and street naming procedures. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2016-20 in first reading to advance to public hearing at the next regular meeting of the Assembly. Kodiak Island Borough *Ordinance No. FY2016-20 Amending KI BC Title 12 Naming Build... Page 252 of 334 AGENDA ITEM #13.C.1. 1 2 Introduced by: Borough Manager Requested by: GIS Analyst 3 Drafted by: GIS Analyst 4 Introduced: 05/05/2015 5 Public Hearing: 6 Adopted: 7 8 KODIAK ISLAND BOROUGH 9 ORDINANCE NO. FY2016-20 10 11 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 12 AMENDING KIBC TITLE 12 NAMING BUILDINGS, PUBLIC FACILITIES, 13 STREETS AND SIDEWALKS CHAPTER 12.10 CHANGES TO EXISTING 14 STREET NAMES; AND TITLE 16 BUILDING AND CONSTRUCTION 15 CHAPTER 16.40 BUILDING NUMBERING 16 17 WHEREAS, to supplement existing Borough code in order to clarify procedures and ensure 18 proper data management operations and documentation;and 19 20 WHEREAS,in order to provide clear, standardized guidelines regarding E911 building numbers 21 and street naming;and 22 23 WHEREAS, in order to assist E911 emergency services and to follow best practices regarding 24 E911 addressing;and 25 26 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 27 BOROUGH THAT: 28 29 Section 1: This ordinance is of a general and permanent nature and shall become a part of 30 the Kodiak Island Borough Code of Ordinances. 31 32 Section 2: Title 12 Naming Buildings, Public Facilities, Streets and Sidewalks Chapter 12.10 33 Changes to Existing Street Names is hereby amended as follows: 34 35 Chapter 12.10 36 CHANGES TO EXISTING STREET NAMES 37 Sections: 38 12.10.010 Purpose and intent. 39 12,10.020 Befliiipnliitiions, 40 12.10.030 -Manner of initiation. 41 12.10.040 Hearing on name change. 42 12.10.050 Procedure. 43 12.10.080 Appeals. 44 45 12.10.010 Purpose and intent. Kodiak Island Borough,Alaska Ordinance No. FY2016-20 Page 1 of 7 *Ordinance No. FY2016-20 Amending KI BC Title 12 Naming Build... Page 253 of 334 AGENDA ITEM #13.C.1. 46 The purpose of this chapter is to provide for a consistent process by which the name of a street, 47 road,way, avenue,etc.,can be changed.The process established by this chapter is intended to 48 be used when property owners on an existing platted street desire to change the name of that 49 street without going through the platting process in KIBC Title 16, Subdivisions. This process 50 can be used when the change will not result in a change to any of the boundaries of the street 51 or any of the adjacent lots.This process does not apply to state roads or highways. 52 5312�.'10.2�0IBefiiiirniiitiiioins,. 54 A IFoiF u�o-m ses of tlhmiiis rulhma �teo-m� tlhme word"s�tiree�t"'`wiillllll Ibe used,to desruo-miilbe a1111 o-moar�t't �es. .. y 55 I..1 Whmeir� e1hair�giiiinaii!Fm _ir1 1x,n lhm ,_;'1 IIIIII,a riiiirl¢,iFoa y,Pf, lhm,t�lll_,I a irl iiit��^,iFedt� 56 e v_wlu_ I oad jgRntM![Min n1iiiMgjpRiF �i 1� 11ir Tull airIo nia" in_t1h oiro2¢„ IMi ,%, 57 o Girdle,Short t iFoad t��at iF tu�irns tai hits lllL c iiiiFc uulllai a sgwm�ui�iiiiFr u�lll o-iF� 3��. 58 0 �.......I! iL LI rM1t r Illosed road such y cull111 dg sa ��lgh :AML,LE RUT2 59 under 1,,000 1 I!I!in I111ongftR h1u4 i lhma Ihm ulp�,rt 60 0 L_ Lpue Fire-road oir-R uIvRite-iroad,, 61 0 IILou p Ih!a ! gi!yl,lhm Ik�y ,iiiiriy ind Inds oin �Ihm nie road. 62 0 Road IPY�a t r n,yi nim iru ciesiiii¢1lla!iiioiru foo- second-lirup t1hiFu2u�¢ilhm air a.iruLyi[gfl1.2 63 lindliir 2tey a hm viiilll travelled route, 64 0 tre-atIoad ¢1aML _uMiiiingpp,11Mgiiir MIllAFm,to_ veinui, s,µ 65 0 Dirliive IRoads wlhmiiiiiidhm do not Ihmave a rti irecUoinW cou arse. 66 ddiii�ii!oin1 �iLmu2 ��2�� nmu y l „�uonsiiil�eire�� 67 68 12.10.030 Manner of initiation. 69 Changing the name of a street may be initiated as follows: 70 A. By the planning and zoning commission upon its own motion; or 71 B. By petition of owners of at least 50 percent of the lots on that street. 72 73 12.10.040 Hearing on name change. 74 The planning and zoning commission shall review and approve or deny all requests for a street 75 name change. Notice of Name Change shall be sent to all property owners of lots adjacent to 76 that street and to local emergency response authorities. 77 78 12.10.060 Procedure. 79 A. Property owners and emergency response authorities have 30 days to review and comment 80 to Notice of Name Change. 81 B. Within 30 days after comment period closes, planning and zoning commission shall review 82 name change request according to the following standards: 83 1. The proposed name shall be appropriate and shall not duplicate existing street names in 84 spelling or sound,which could result in confusion. 85 2. To the extent possible, names should be consistent with other street names previously 86 established in the area. 87 3. If an individual's name is proposed, it is recommended that it be a surname of historical 88 significance, or in memorial of an individual. 89 4. The proposed name shall not be offensive or derogatory. 90 5. No objection is expressed by local emergency response authorities and the support of a 91 majority of street property owners is provided. Kodiak Island Borough,Alaska Ordinance No. FY2016-20 Page 2 of 7 *Ordinance No. FY2016-20 Amending KI BC Title 12 Naming Build... Page 254 of 334 AGENDA ITEM #13.C.1. 92 C. Upon reaching a determination,the commission shall adopt a resolution changing the name 93 of the street. 94 D. Upon adoption of a resolution and completion of the appeal period, owners of the lots 95 affected by the decision, as well as proper emergency response agencies and utilities, shall 96 be mailed official notification by the community development department. 97 E. Upon adoption of a resolution and completion of the appeal period, the resolution shall be 98 filed at the recorder's office to provide legal documentation of the street name change. 99 100 12.10.080 Appeals. 101 Appeals may be taken from a decision of the planning and zoning commission as provided in 102 Chapter 16.90 KIBC. 103 104 105 Section 3: Title 15 Building and Construction Chapter 15.40 Building Numbering is hereby 106 amended as follows: 107 Chapter 16.40 108 BUILDING AND LOT NUMBERING 109 Sections: 110 15.40.010 Compliance required. 111 15.40.020 Baselines established. 112 15.40.030 Streets classified by points of the compass. 113 16,40,0 0 Pir,,10s.- iiion� �ir�u�u�mnIbeirs, 114 15.40.050 Location of odd and even numbers. 115 11-6A0,066_,_,_I uuu nn Ibe iFm i ina 116 15.40.060 Duties of the manager. 117 15.40.070 Compliance with regulations of borough—Size of numbers—Duty to erect. 118 16,40.076 Procedure 119 120 16.40.010 Compliance required. 121 The numbering of all buildings and lots fronting public streets within and around JIIKodlii, llu-llllslll ip d 122 Boru4u¢ilhm in I u"ullll iiiirur�ua ore I niu�ir�iildIi 1iiif s shall conform to the system of rules set forth in 123 this chapter. 124 125 16.40.020 Baselines. 126 Numbering buildings and lots on all public streets shall begin at the baselines established for the 127 geographic areas defined in this section. Map image provided for reference at the end of this 128 section. 129 130 A. Road System Baseline: The baseline for numbering all public or private streets that are 131 generally oriented northeast and southwest shall be based on a line (trending southeast to 132 northwest) that parallels Center Avenue or the alignment of Center Avenue extended from 133 its intersection with of East Rezanof Drive and West Rezanof Drive.This line serves as the 134 baseline for Kodiak Urban Area, Womens Bay (Bells Flats) and the Kodiak Island Road 135 System. Kodiak Island Borough,Alaska Ordinance No. FY2016-20 Page 3 of 7 *Ordinance No. FY2016-20 Amending KI BC Title 12 Naming Build... Page 255 of 334 AGENDA ITEM #13.C.1. 136 B. Kodiak Urban Area Baseline:The baseline for numbering all public or private streets that are 137 generally oriented northwest and southeast shall be based on a line(trending southwest to 138 northeast) that parallels West Rezanof Drive (from Deadman's Curve to Center Avenue), 139 Lower Mill Bay Road, and Mill Bay Road (extending to the intersection of Mill Bay Road and 140 East Rezanof Drive), then running through the intersection of Mill Bay Road and East 141 Rezanof Drive and along Woodland Drive to its terminus. 142 C. Womens Bay Baseline: The baseline for numbering all public or private streets that are 143 generally oriented northwest and southeast shall be based on a line(trending southwest to 144 northeast)that parallels Womens Bay Drive, Lake Orbin Drive, running through the center of 145 the intersection of Salmonberry Creek Road, Lake Orbin Drive and Bells Flats Road to the 146 west of that intersection. 147 D. Remote municipality Baselines 148 1. Identify two lines that will represent the baseline for numbering all public streets. KODIA K KODIAK URBAN RCkAM[]SYSTEM AREA ROAD SYSTEM m BASELINE.... T BkNGDfYIANS 0.DRBAN AREA,RABASELINE2� x r„� VR4fC76MENS BAY r hb �rDarASE ” t, 149 -------------------- -------- -------- -------- -------- --..................................... 150 16.40.030 Streets classified by points of the compass. 151 A. All public streets running generally northwest and southeast and lying northwest of the 152 baseline shall be designated by the prefix "North," and all public streets running generally 153 northwest and southeast and being southeast of the baseline shall be designated by the 154 prefix"South." 155 B. All public streets running generally northeast and southwest and lying northeast of the 156 baseline shall be designated by the prefix "East," and all public streets running generally 157 northeast and southwest and being southwest of the baseline shall be designated by the 158 prefix"West." 159 160 161 16.40.040 Progression of numbers. Kodiak Island Borough,Alaska Ordinance No. FY2016-20 Page 4 of 7 *Ordinance No. FY2016-20 Amending KI BC Title 12 Naming Build... Page 256 of 334 AGENDA ITEM #13.11. 162 Vim,._ Gen-er �_jgMill51ellliii!rup,�µ 163 'L Fironn the Ik llliiiip , the first ipnu milk eir of W111 stireets shW111 The 100, IN'unlil ears . h 111 164 a umu2o- u tlhm a u. 1 t t1 it a umumlk Fo- of baselliline, 165 2, WheireiF t Ihm irugp,ga.ipuoo- ui 111ireabolre iruu ummi uiir� lhm u1111 iF�gliress at the .irate of 166 11,,, 00_iunlilbeiF _E,iF_ _ et u2fl_ ,irutu iFhli!I!ine_Illeiruult,lh, 167 3Ih ei ti et ir�u��ml 1beiFs 2 irea� xilst new ir�u milk eir wiillllll ¢a ire iFm u�lll Ike iii¢iiru g 168 1 oin the a 1iiffeireruce between 'two uds!I!iruuE inunlilbeirs and the dilstain�e between 169 then 170 171 16.40.060 Location of odd and even numbers. 172 A.Odd numbers shall be assigned to the left side of each public street, proceeding away from 173 the baseline. 174 B. Even numbers shall be assigned to the right side of each public street,proceeding away from 175 the baseline. 176 177 1,6,40,66 li uuiumumlkur,iiiiru�E 178 A. nI1m irumuuu121beiF assiiial,ir d,t �ucI tru ctuuir Ihm illIII b th at�f tome iruu�unlil eared i!I!nteirvuu I'MII1II!!!i q 179 r IIIUE E to Ihm iF oiru dooir oil r il uy u 1 iniikjEuctuire ia fume faro ndooir cannot Ikh 180 seeiru 1'o-m� im�fume im�niiru o-m� rt. 181 111111. Eveo-m---sto-mu�rutu�o-me with moire tlhmairu one o-miiirudI a1 a se� o-m�raruu�2airuru slhmI!!Ihmave ase�aFinate ______ _________________________________________E______ ___________________ _ _______ _ u __. 182 uuuua�ml e-ir 'oar- puulhm,uu,e-oar�uuauuuJE Trull iii E, ',u 1111Eu¢ , uriiillllll 6mEud � sphliL,u E irlu gmml u . 183 2 iu,[jnnein,ts wI1111111 have one iroad inunlilbeir with ain ap3iF�wm�m�ip��ip�u�umumlku o- u� Ihm �� I III 184Poal cIll Auxt 185 C. When m_ o-u2 r_a_3ira_Ik p_ur,r a Eu_Ik y_uuaE_ltiiil iF irut ltjjEiiiiruiiiir¢1_iF'u uu s iruutumnmb__e--iirug_s1h_Eutllld, 186 �Mjlirum but that entiraince wlh iiic1h Ea�neDgq iF �Eu irur iF o-e win aE Illiil C1,lll a Eire GnI 187 i u amumliu o-s will llllll Ihmpir 3 u it a iF eu Iu Eaa r iF p uiF r Ihm uEiF Illi r aTinian, 188 :t. nl ¢1a.iru o-a, "2i oirdeir of addiress ellenients slihoulld follIIIIow I Service 189 r aEir vointilloinm iroad irumuuuuml�Eu� iFErtiiia u�iiiaEiru13i �iii� ir�y��u�uiil [,LE rk Tru uumj , uufi�iii�¢ 1�� • 190 d1li ectiiiaEiraW�hI_ iruy irlat ru irumlt uuq_irmuuummlk pu_iiia In 2 _ ,_Y 41 1�_IP6 uipai_ p4 t rn 191 1 4uullltm_ ace miiillluu IN uu iiiirlqi_ ssiii¢lir A ujiFiiMiF iroad_ dd_i §L ,,_w1itlhm iruuuumnIoSiFu 22!Ille!kUi 192 s Ecglu� � uiuilindiiiu � � � Eu ; � „ u � uLE ��Niru �, JET� �Vu uE�iF�d°mu iru�ir�u�gmmlkz u 193 to!! thin fIIlooi III c�fioLl� �EL�� I �u� '��u iF �m��Iii S,,tlh e t1hmlinFd 3p eiuA 0 puma 194 tlh-11-ii 195 2, GliiFcuu,Illaim!Fm� Euu�&? I uunlilbeFmiii!ru¢ui_;Ih ouulllu l a iiiru_ 'ttlhe j2.eEllru ,7ralhm um ,EuuleiFEauiruuu2 196 Fe,,Mirur u iFu a win aE t Ill!I!l ,Ill to-e-i u i tlh e-iro2cLso_iruu-nnThe iFs-wiliIII lll u-ceir-d—a . 197 rea puu ISt Ii a location, Wh ei th ei !!is no obvilous eind wlith¢uiiF Eg 198 tiraftii5 1"II[ Tit its iF r�ou,yir ieiiurtruui Ih a, tlhm tai diru¢1 uu�iiiru Ik p plll u u a but dime hurt a Illoseir 199 o tlhmejeslininated_inunnbei liiru¢EUEiFiii¢iiiip _ Ihm a�d iF_im tlhmaEa iii _ plll r, a at_ uaJplll„ ,iii, , 200 MIS!!! �mtllluu yurii�lhmiiiir�_tlhm _a Eam�nmu�iruiii�y., 201 3, m oi ineir Illo, Aa iiiaEiru irumuuummlk piF uuu o-mu iiiirau i_@ u lhe ire the faro't dooirfaevs,the road, 202 Th r u la lige !I!ins,tairuu ,u Ihma urE)d iF, alhmEir a� o-iruEu IIIA wmuiii¢2hm Ik p Tr a umumlku iFp Ik r a2irut 203 i,�"u dirl e uy iii Iii umu2r wnoi e sonsefiron1ain EaneDgLgnS iF pa iu F IE u u a u live" 204 4 _Cuuulll de-sacs__TMmose_wiithout-IiiillIdiiiirugs-1iiirn_tIh 9Le2ru,teiF_IE�EiF��u2iru Ihma u�lllat_Ik�p_iruu nmlk� iFpa� 205 as Tail t e ceiruteo-m III o�f tlhme stireet Ik iliiser�ts tlhme ru llll•rte sacr wiiitlhm�rtut iruu-n�mlbeo-.s N Tru fume 206 o-mii-- t airurt eveiru inunnbeo-.s on'the IIlepThe iruunnbeo-.s meet at tlhme fair ear d of tome ceinteir Kodiak Island Borough,Alaska Ordinance No. FY2016-20 Page 5 of 7 *Ordinance No. FY2016-20 Amending KI BC Title 12 Naming Build... Page 257 of 334 AGENDA ITEM #13.11. 207 a-ire _, Ih e-in-a stiru atu ire— ceu-i!I!I!in tlh e—niiiiddIll, _of t1he aiiiirelll L-nuvinbeiFm_that try-ety ire lin 208 ao I pU fiiii such yya�piFa�u!jq tat� 1heiF thine iFw t ctooi la ws,, 209 6 Quuu12111 &y iiia iLr piuUiu� au o-oad address,, ,: 210 S,, IsIlands and IU eniilinsuuulIIIi On irivei lllalike of �oas,tW iii 111 lads with irogi ��o-m� �,, 11 211 1h ou,ullld_be-inu vin–lR ere—t_iuy_aEy 2prjaoitlhm_iF2ids,,_0in iiisl-lain ds—witha out- P_§E 212 can Ibe inLuunnIbeired a follllllow I a c oLli 2 a S1112 e q IHg!Ih, 213 Uoim eau2aaapllly y lil Lp a uta rtrUlasses'to III ots on t1he west silld of thmpLu llla In d with 214 inunnIbeirs isceindilina i towaiirds t1h q glhm uimmkeo- 21110 uIm 3 iu uu1-1-1-1-1-1-1-1-1-1-1-1-1-1-1-1-1-1-1-1-1-1-1-1-1-1-1-1-1-1- 215 sill aUF aariii lhm inunnibeirs uU o iscencillLr ¢a tat aauaU u p u u�tlhm U�U e the nilllinliin uaau�wat r 216 UiLo__g_taapu_ire qullire cm� iIII u ts–oin 11h ui I1Iain–a _ -in uuuumumlkb iFiiM!I!M rvW to-11-leave Jroo-nn 217 foir addliitiiioinW stiru ctu ires'to Ibe Ibu liilllt on vacant Illots. The road i wiillllll bethat of 218 the iii. 111unatu�llltiii0ilin ain address su ch a "4 Goat III. IIIA~ind,"" III111ain iii. lllaind does not 1 219 hm uaue inti _cw sliideir,inicniiling ii gs aU�inneeLmily a�ir�Lir� uum�,aU iLu 2aU nillplh t II 220 T, Ia2lbul 111 Ihmojne aapulNMm niolblille h onie uta g jjM isal ru d one undress on'the 221 uy� Uir�LLF�2 aut- Uo111111�2au edIxy uLHuLmpiiia unlit 2F Ill2t iaauml�eUiL ap uiaUiiiyiiiUuuImpum�yuLuLa 222uaa lhm Lr uu uo- wmum ir�t Ik a iiillla uiir¢1 u� a IllaU Ik inu nnbeiFed,, 223 8,, Offiiir euaillte IMuuuumnIbeiL Ih ou llld Ibe ass!! ed will�lhm piLiil ljaiu o-� 3uj"3�Uu�o- tj"Su IIIII��a �U 224 kzy a iruu umumZo- a, Uiru IIIc iFtU a iruaUiFyill�r uui....iru il � Uuiu 3aiiF�225 irlil ,Suii x12 Sll'te i�umnIbeF ImoullUs Ih eda _ __ u _ _ _ � _iiu,tuiu_3U H Ia� aiFui uU wlhmiiie_Ihm filllu a iFm 226 Iocaboin" 227 9,, 1hL21?p1iii[%g_5u,ipurUu u;_I a umm um ,l Niru l iiia iru SU Ua leu iiiiru, aiUumiiiiru Uum iFmtiru¢ . 228 av,N''III'ab '-,'t'ptR�leLu�aLFmu2peo-ty�,, 229 10 IHiiiytoiri W auddirey p maid ressesfoir Alklihilolk �0111d IHUpo-!io- U?uaziiiLralkiiiy,I oirt IlLiiiu inLa, 230 L_2iF° pipa_I py uip U_Ili.uo-lllu2lk_ ireIk 2 r_u ipylhmiii a2iFui5_ U_ uirfiF yiiiiuy¢ wmu2 a_um uvInt"~aUinetU_Ik Y 231 Ultra 16ortiii"2I 111 Ill"~ i,cU,l oo-oua¢ !h 232 1 1 I evnote acre u _Ro-_ iFtiles iiiirn iFm w� of uirau�a iliiir�r 2EpaLa Ag uue uy w1111111 The ass!!! 233 gaau i .LtcjLpy ,1 2 yd Sipa Ulh e U"UiniiiUGr t AG 12tmu ip 3U iFuiu UU I t __l a¢2xmapllly: 234 AFOGIMAlly.VVII11LIDERINIESS L.OIDGIE 235 USING 6utIR'w'N164444070233 236 W IPE A1L mII QG-1 ' ll ,III, IIL. IID 237 IWUI IA All �U61L, U 238 16.40.060 Duties of the manager. 239 It is the duty of the manager, or designee, to establish and assign all building numbers on the 240 public streets within the borough. He shall prepare the necessary records of the numbers so 241 assigned by him, and such records shall be evidence of all building numbers so assigned. He 242 shall, on demand, furnish to each owner or occupant of a building, or such person as may be 243 employed in numbering the buildings, with all necessary information relevant to the number 244 belonging to each building. 245 246 16.40.070 Compliance with regulations of borough–Size of numbers–Duty to erect. 247 All numbering shall conform strictly with the directions and regulations of the borough.The size 248 of numbers on all buildings shall be not less than four inches in height and shall be clearly 249 visible from the public street fronting the property containing the building. All owners or 250 occupants of buildings now erected, or which may hereafter be erected,within the borough are Kodiak Island Borough,Alaska Ordinance No. FY2016-20 Page 6 of 7 *Ordinance No. FY2016-20 Amending KI BC Title 12 Naming Build... Page 258 of 334 AGENDA ITEM #13.11. 251 required to number their buildings to conform with the provisions of this section and with the 252 regulations of the borough established to ensure compliance with this chapter. 253 254 16,40,20 Procedure 255 A III al Ills lllair d—Bo-iigt q1a iiia iFm sl�Ms1-1k�lll e foiF_ si!gn!I!I!inadd–ir s it d w�m�piRti iiii o 256 addiress!I!nfoirrnadoir ,, 257 13. m��dire,;0 11111111„1 6 iiiwmuARL� ir1 uriii lhmiiiip„', B ,u 1 it iFmB u2iiiE X21 girl X6,,6 258 t f fr �� it uriii um ire �2 Ihm iF iF a iuo- do iFe1llevai't!I!n of ylad in 259 C E911 Addy AL�jkc The ni3de avafllalble�on'the I o-ouqIhm E Ite and/oiriiiin 260 Boir uniilhm o1"fices, 261 IID. iF q �2iF it 111 o-e r Ill�t will1l,lbe"3 iii¢ in ��u�o-mii ir��¢�!Ihm p iF 111 iii w m�iii irk tiF y Blll L iF �diii q�a 262 po-ore 263 111l Addiressip o” iiir 'I�ip aiillllll be seep t tai o-°ellle�doip tq0�'iii1 i ¢ but ii III!!! luted tai mfr lllu�at The s n' ai 264 a. 11i all I olllli!I!ce IIu billiiia Safe mirk -A0 iliiirl9 E2iiiin't ff!gjmEj 265 b. U.. I .S. 266 c,, Ass lil!iLLB_I IFS unkmum6ir j 267 at. Coni nnu lniii I B,�d6111�2t u m iru IAB„B a wm]ED! 268 e. E uty ofl_IlWodilal 269 1'. !ir IQ 270 ¢ . C,oniinn u2ip ilillaa iii,oin_c.2Ljij2 ijrna 271 h. Kodiak PoIlllice II ep~ao-tryie t 272 uu iFm¢a it � 3 iFm 1,�2,ir ,Con, 273 . IFo-oFe�iFmyowipiFm� 274 275 Section 4: This ordinance will become effective upon adoption. 276 277 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 278 THIS DAY OF 2016 279 280 KODIAK ISLAND BOROUGH 281 282 283 284 ATTEST: Jerrol Friend, Borough Mayor 285 286 287 288 Nova M.Javier, MMC, Borough Clerk Kodiak Island Borough,Alaska Ordinance No. FY2016-20 Page 7 of 7 *Ordinance No. FY2016-20 Amending KI BC Title 12 Naming Build... Page 259 of 334 AGENDA ITEM #13.D.1. KODIAK ISLAND BOROUGH AGENDA STATEMENT MAY 19, 2016 ASSEMBLY REGULAR MEETING 0 r TITLE: Owners Request for Review of a Planning and Zoning Commission Action Denying a Rezone of Lots 10 thru 13, Block 31, East Addition Subdivision FROM R2-Two Family Residential to R3-Multifamily Residential (KIBC 17.205.055B) (P&Z Case No. 16-012). ORIGINATOR: Nova Javier FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: This review involves a request to rezone four lots from R2-Two-family Residential to R3- Multifamily Residential (P&Z Case No. 16-012). The four lots in question have been developed as two parcels since the late 1960's (Lots 10-11 as one parcel and Lots 12-13 as one parcel). Multi-family residences were established on both parcels and are legal nonconforming uses in R2 zoning, as both were constructed prior to June 5, 1980. Because each structure crosses the property line separating the two respective lots and those respective lots are under contiguous ownership and share common right-of-way frontage, the two lots are considered to be undivided parcels for the purposes of zoning (per a Borough attorney legal memo from August 5, 1986). A rezone to R3 will extinguish the nonconforming use and potentially allow for expansion of the existing multi-family residences through the construction of additional dwelling units, provided all requirements of current zoning code could be satisfied. The rezone would also allow both structures to be reconstructed as multi-family residences should either structure ever be destroyed by fire or other means (prohibited as currently zoned). It is important to note that this rezone will not bind the applicants to the existing multi-family dwelling use. Once rezoned, any use permitted in R3 zoning may be established on either of the parcels. The timeline of this request is: • The applicants submitted their rezone request on February 1, 2016. • Staff recommended that the Planning and Zoning Commission approve the rezone request. • The Planning and Zoning Commission held a public hearing at their regular meeting on March 16, 2016. • A motion to approve the rezone failed on a 3-3 vote. • Pursuant to KIBC 17.205.055(B), the Planning and Zoning Commission's denial of a proposed rezone shall be final unless the initiating party requests that the Commission's action be taken up by the Assembly. • Such a consideration by the Assembly is not an appeal. • The applicant requested that this rezone denial be taken up by the Assembly by letter dated March 21, 2016. Kodiak Island Borough Owners Request for Review of a Planning and Zoning Commissio... Page 260 of 334 AGENDA ITEM #13.D.1. KODIAK ISLAND BOROUGH AGENDA STATEMENT MAY 19, 2016 ASSEMBLY REGULAR MEETING 0 r • On April 20, 2016 the Planning and Zoning Commission adopted findings of fact in support of their decision. The findings of fact and draft minutes are attached to this memo. Final minutes will be forwarded to the Assembly upon Planning and Zoning Commission approval. RECOMMENDED MOTION: Move to direct staff to prepare an ordinance for introduction for rezone at the next regular meeting of the Assembly. Kodiak Island Borough Owners Request for Review of a Planning and Zoning Commissio... Page 261 of 334 AGENDA ITEM #13.D.1. Stephen Foreman N&F Properties,LLC P.O.Box 8981 Kodiak,AK 99615 March 21,2016 Kodiak Island Borough Clerk's Office 710 Mill Bay Road Kodiak,AK 99615 To the Office of the Borough Clerk and the Borough Assembly: At the March 16,2016 KIB Planning and Zoning Commission regular meeting,the commission denied my request to rezone Lots 10 through 13,Block 31,East Addition Subdivision from R2-Two-family Residential District to R3-Multifamily Residential District(P&Z Case No.16-012). Per KIBC 17.205.055,I am requesting that the Commission's denial be taken up(reviewed)by the Borough Assembly. My request for the Assembly to the review the Commission's denial of my rezone request is based on the following: 1. In the Staff report dated March 2,2016,KIB Community Development Department Staff recommended the rezone be forwarded to the Assembly with a recommendation for approval. That favorable recommendation is supported by the following findings of fact listed in the report: A. The site is adjacent to R3 zoning and uses to the west. B. This rezone will recognize long standing multi-family residences that have harmoniously coexisted with existing uses in the surrounding area for over four decades. C. The rezone is consistent with the historic character of the surrounding neighborhood. D. The rezone is consistent with the Urban Residential Future Land Use Designation and will further implement various objectives of the adopted Comprehensive Plan. 2. The rezone was denied on a split decision(three yes votes to three no votes). I believe the rezone may have been forwarded to the Assembly with a recommendation for approval had all Commissioner seats been filled at the time of the decision(one City seat was vacant). 3. The rezone is consistent with the KIB 2008 Comprehensive Plan. Further information supporting the rezone request can be found in the case packet that was presented to the Commission for P&Z Case No.16-012.Please consider this my formal written submission indicating my desire to bring this rezone request to the Kodiak Island Borough Assembly.Thank you for considering this matter. Respectfully, Stephen Foreman,N&F Properties,LLC Owners Request for Review of a Planning and Zoning Commissio... Page 262 of 334 AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-D P&Z REGULAR MEETING:MARCH 16,2016 d ' KIB Location & Zoning Map w .. rt. y r , 1 / . ✓/, / r rrr. / r .r r rr / r /, / l / J ,f / „ rr, / r r r , n1 1 / n Cbl.s'B Ck dYtlG`1 %''u ,.... �� 44. E '� E,27 ioi aY q,,'b G Y �...._ L 32- 34/ M , Legend Q ry r5 � r / l � / Subject Parcels Zoned R2 Pour i. Zoning Legend Public Use Lands i Rural Residential 1 Mulled Family Residential IME Light Industrial Watershed Rural Residential 2 uuf/jff[J[Business //t Rural Neighborhood Commercial Conservation �j SingleFamily Residentiali jfFf/@ Retail Business �� Urban Neighborhood Commercial j,.. Rural Residential Two Family Residential ®////�,�IndustrYal ., `Natural Use M.od'iak Ixlarvri aarnugh W. Cummunily mevmlopment.Department hk9rtlw�wtwu i &oslaka&,-(is 4074456:_9337 TMfWv mais r»'uetl wr MfuymwoalYonarP++ pss . AsfafLd rkiight aY W,lays Case No.16-012 Introduction Owners Request for Review of a Planning and Zoning Commissio... Page 263 of 334 AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-D P&Z REGULAR MEETING:MARCH 16,2016 N KIB Image Overlay Map J. P/ / 1 1 ' r J., 1, / r,r i,/ji aiiJi ii//i/a,/ir /., ,�/i , r� / / ✓//// I / r f � / �r„ ✓ J >/ t ,, IIS For , AAA/., 1( r r I r r t, ,� Image Overlay Legend r w a '7 s A Subj..t Panels t FtadWk Wand 6—g6 1345 C+ixnmunity t'tewelopment ttspartment htgx.11w�.�w.karliakak igis(997)488-9337 ,sr is oWmtenddrkv myrx acral rwrpn,=W ry aria is mw im+9n�a ew�'ktisial auax�axsemaaan,. Case No.16-012 Introduction Owners Request for Review of a Planning and Zoning Commissio... Page 264 of 334 AGENDA ITEM #13.D.1. t cm®eaq PUBLIC HEARING ITEM 7-D t P&Z REGULAR MEETING:MARCH 16,2016 �S ALASKA STAFF REPORT AND RECOMMENDATION Case No. 16-012. A rezone of Lots 10 thru 13, Block 31, East Addition Subdivision from R2- Two-family Residential to R3-Multifamily Residential (KIBC 17.205). DATE: March 2,2016 TO: Planning and Zoning Commission FROM: Community Development Department SUBJECT: Information for the March 16,2016 Regular Meeting CASE: 16-012 APPLICANT: N&F Properties, LLC and Wilfredo and Yolanda Taboy AGENT: Stephen Foreman LOCATION: 910 and 914 Rezanof Drive East LEGAL DSC: Lots 10 thru 13, Block 31, East Addition Subdivision ZONING: R2-Two-family Residential FUTURE LAND USE DESIGNATION: Urban Residential NOTICE: Forty-eight(48)public hearing notices were mailed on February 4, 2016. One(1) public hearing notice (no comment)was returned as of the date this report was prepared. SITE VISIT: Various 1. Zoning History: Classified as Residential R2 by the 1968 Comprehensive Plan. This zoning remains. 2. Lot Size: Lots 10 and 11 (combined)=8,379 sq.ft. • Lots 12 and 13(combined)=9,500 sq. 3. Existing Land Use: Lots 10 and 11 =Multifamily residence(3-plex) • Lots 12 and 13=Multifamily residence(4-plex) 4. Surrounding Land Use and Zoning: Single-family, two family, and multifamily residences zoned R2 and R3 and institutional uses (Borough buildings, high school, middle school, and counseling center)zoned PL. 5. Comprehensive Plan: Designated Medium Density Residential by the 1968 Comprehensive Plan. • Designated Urban Residential by the 2008 Comprehensive Plan. 6. 2008 Comprehensive Plan Future Land Use Designation Definition: Urban Residential: This designation allows for a variety of urban level residential uses. It is generally applied within incorporated cities and would allow for a mix of single-family and other types of housing including those allowed in the R1, R2, R3,and SRO zones. 7. Applicable Regulations: The following sections of Title 17 (Zoning) of the Borough Code are applicable to this request: Case No.16-012 Staff Report and Recommendation Owners Request for Review of a Planning and Zoning Commissio... Page 265 of 334 AGENDA ITEM #13.D.1. t cm®eaq PUBLIC HEARING ITEM 7-D t P&Z REGULAR MEETING:MARCH 16,2016 �S ALASKA 17.10.020 Reference and use(Comprehensive Plan). In accordance with Alaska Statutes, zoning decisions shall be based upon the recommendations contained in the comprehensive plan. 17.205.010 Authority(Amendments and changes). Whenever the public necessity, convenience, general welfare or good zoning practice requires, the assembly may, by ordinance and after report thereon by the commission and public hearing as required by law, amend, supplement, modify, repeal or otherwise change these regulations and the boundaries of the districts. 17.205.020 Report from planning and zoning commission(Amendments and changes) The commission shall report in writing to the assembly on any proposed change or amendment regardless of the manner in which such change is initiated and such report shall find: A. Findings as to need and justification for a change or amendments; B. Findings as to the effect a change or amendment would have on the objectives of the comprehensive plan; and C. Recommendations as to the approval or disapproval of the change or amendment. 17.205.055 Submission to assembly(Amendments and changes) A.Within 30 days after the commission has acted favorably upon a proposed zoning change in accordance with the above provisions, a report with recommendations shall be submitted to the assembly together with the proposed ordinance. Such recommendations of the commission shall be advisory only and shall not be binding upon the assembly. When an ordinance has been forwarded to the assembly, the assembly shall act in accordance with this chapter, and notice shall be issued as provided in KIBC 17.205.070 by the clerk. B. If the commission recommends denial of any proposed amendment; its action shall be final unless the initiating party,within 10 days,files a written statement with the clerk requesting that the commission's action be taken up by the assembly. STAFF ANALYSIS This is a request to rezone four lots from R2-Two-family Residential to R3-Multifamily Residential. The four lots in question have been developed as two parcels since the late 1960's(Lots 10-11 as one parcel and Lots 12-13 as the other). A multi-family residence is established on each parcel (3-plex on Lots 10-11 and a 4-plex [3-plex with a forth dwelling unit above a detached garage]on Lots 12-13). Both structures are legal nonconforming uses in R2 zoning (constructed prior to June 5, 1980). Each structure crosses the property line that separates the two respective lots. In each instance, the two lots are under contiguous ownership and share common right-of-way frontage. In this situation, the two lots are considered to be an undivided parcel for the purposes of zoning (per letter from Jamin, Ebell, Bogler, and Gentry dated August 5, 1986). Rezoning the parcels to R3 will extinguish the nonconforming uses and allow for expansion of the existing multi-family residences through the construction of additional dwelling units, Exhibit A Case No.16-012 Staff Report and Recommendation Owners Request for Review of a Planning and Zoning Commissio... Page 266 of 334 AGENDA ITEM #13.D.1. t cm®eaq PUBLIC HEARING ITEM 7-D t P&Z REGULAR MEETING:MARCH 16,2016 �S ALASKA provided all requirements of current zoning code could be satisfied. The rezone would also allow both structures to be reconstructed as multi-family residences should either structure ever be destroyed by fire or other means(prohibited as currently zoned). It is important to note that this rezone will not bind the applicants to the existing multi-family dwelling use.Once rezoned, any use permitted in R3 zoning may be established on either of the parcels. COMPATABILITY OF LAND USES The site is adjacent to R3 zoning and uses to the west.The subject parcels are developed with long standing multi-family residences that have harmoniously coexisted with existing uses in the surrounding area for over four decades. Accordingly, a rezone to R3 would be consistent with the historic character of the surrounding neighborhood. LAND SUITABILITY The double frontage parcels are accessed from a minor arterial roadway (Rezanof Drive East) at the front and a local roadway(Stellar Way)at the rear. They are served by municipal water and sewer, and meet R2 zoning area and width requirements. Although the parcels have accommodated the multi-family residences for more than four decades, they are encumbered by steep sloping topography that slopes away from Rezanof Drive. Accordingly, any expansion or change in use that would require the development of additional off-street parking would be challenging. RECENT DEVELOPMENT TRENDS IN THE AREA The area has few vacant lots. Accordingly, residential development has been negligible for some time. The most recent development in the area was the high school expansion project. TRAFFIC IMPACTS The site is accessed by a minor arterial road at the front and a local roadway at the rear. The roadways have proven capable of accommodating the traffic generated by the existing multifamily residences. The roadways are also capable of accommodating traffic generated by the full range of uses permitted in R3 zoning, should the current use ever be expanded or changed. COMPREHENSIVE PLAN CONSISTENCY A rezone to R3-Multifamily Residential is consistent with the Urban Residential Future Land Use Designation.The rezone is also consistent with the following goals,policies,and implementation actions of the adopted Comprehensive Plan: Land Use Goal: Regulate and manage land uses to balance the rights of private property owners with community values and objectives. • Policy: Maximize compatibility of adjacent land uses and minimize conflicts through zoning, buffering, design standards, and other means. • Policy:Zone land to meet future housing, commercial, industrial, and other land needs. o Implementation Actions: Identify an adequate supply of land in each community to meet future residential needs and other land development needs based on future population and employment growth projections, assumptions about the type and land Case No.16-012 Staff Report and Recommendation Owners Request for Review of a Planning and Zoning Commissio... Page 267 of 334 AGENDA ITEM #13.D.1. t cm®eaq PUBLIC HEARING ITEM 7-D t P&Z REGULAR MEETING:MARCH 16,2016 �S ALASKA requirements for projected uses, and conditions or constraints that might affect development. Consider use of public or private Native-owned land to help meet these needs. Housing Goal: Help ensure that an adequate supply of land for housing and a sufficient stock of housing,including affordable housing, are available for Borough residents. • Policy: In partnership with local communities, Tribal councils, Native Corporations, the Kodiak Island Housing Authority, and others, help ensure that there is an adequate supply of developable residential land to meet long-term housing needs throughout the Borough, including senior housing. CONCLUSION Staff recommends the rezone is consistent with the objectives of the adopted Comprehensive Plan and satisfies the requirements of Title 17 of the Kodiak Island Borough Code for amendments and changes. Case No.16-012 Staff Report and Recommendation Owners Request for Review of a Planning and Zoning Commissio... Page 268 of 334 AGENDA ITEM #13.D.1. t cm®eaq PUBLIC HEARING ITEM 7-D t P&Z REGULAR MEETING:MARCH 16,2016 �S ALASKA RECOMMENDATION Staff recommends that the Commission forward this rezone request to the Kodiak Island Borough Assembly with a recommendation for approval. APPROPRIATE MOTION Should the Commission agree with the staff recommendation,the appropriate motion is: Move to recommend that the Kodiak Island Borough Assembly approve the rezone of Lots 10 thru 13, Block 31, East Addition Subdivision from R2-Two- family Residential District to R-3 Multifamily Residential District and to adopt the findings of fact listed in the staff report entered into the record for this case as "Findings of Fact'for Case No. 16-012. FINDINGS OF FACT(KIBC 17.206.020.A-C) 1. The site is adjacent to R3 zoning and uses to the west. 2. This rezone will recognize long standing multi-family residences that have harmoniously coexisted with existing uses in the surrounding area for over four decades. 3. The rezone is consistent with the historic character of the surrounding neighborhood. 4. The rezone is consistent with the Urban Residential Future Land Use Designation and will further implement various objectives of the adopted Comprehensive Plan. 5. The Planning and Zoning Commission recommends that the Borough Assembly approve this rezone. Case No.16-012 Staff Report and Recommendation Owners Request for Review of a Planning and Zoning Commissio... Page 269 of 334 AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-D P&Z REGULAR MEETING:MARCH 16,2016 x�Ilii 111�115 111� E 3 J A M N, 8 F�_I- E 0 GER GrL�wrp�y 0 VS.10— XTT01::UNI YS AT LAW MATTHEW M„DAMRN 326 CIENMUA AVENUC,:5U1VF: ROD TELCPR60NE C.WALMR EDELL V1.0Box 4R69 AREA CODE 907 JOEL H.h0il.GER V,00VAK.ALASKA 99815 so-so.. 00-4—R,GEm,rR� August 5, 1986 Linda Freed Kodiak island Borough 710 Mill Bay Road Kodiak Island Borough RE: Ardinger Complaint Dear Linda: This letter is a followup to my memo concerning building on lot lines in response to our telephone conversation last week® You were entirely correct in pointing out that Kodiak Island Borough Code 517.36.030 implicitly authorizes a land owner to build over a lot line in the situation where two or more lots or portions of lots with contiguous frontage in single ownership do not meet the requirements for lot width and area as established by the zoning code. In this situation the lots are considered to be an undivided parcel for the purposes of zoning. Therefore the setback requirements would not apply to forbid the erection of a residence across lot lines in this situation® I did considerable research concerning the validity of the restriction on sale of a portion of the unified parcel which is formed by two or more lots in single ownership when one or more of the lots is deficient in lot width or area® The majority of caselaw on the subject has sustained the validity of an ordin- ance which defines two contiguous lots of record to be one lot for purposes of zoning when one or more of the lots is insuffic- ient lot size and in common ownerships® Based on the caselaw and the clear language of KIBC 17.36.030 you would be correct in informing a land owner that sale of any portion of such a parcel which leaves remaining a lot with width or area below the requirements of the zoning code is forbidden. To summarize, there are no setback requirements in the present definition of the "business district" which would forbid the erection of a building across lot lines in the situation where adjoining lots are in common ownership. Generally, the setback requirements of the various "residential" districts would render it illegal for a residence to be built across lot lines® In the situation where there are two or more lots with SCAKMD AUG 6 ON DM,4*A JL Case No.16-012 Staff Report and Recommendation Owners Request for Review of a Planning and Zoning Commissio... Page 270 of 334 AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-D P&Z REGULAR MEETING:MARCH 16,2016 Linda Freed August as 1986 Page 2 contiguous frontage in single ownership and if all or part of the lasts do not meet the requirements for lot width and area as established by the zoning code, then the lands are considered to be an undivided parcel for zoning purposes and a building across the platted .Act .limes would he allowable. Tease do not hesitate to contact me it you have any questions concerning these provisions. Sincerely yours, Joel H. Bolge Attorney J /vkb Case No.16-012 Staff Report and Recommendation Owners Request for Review of a Planning and Zoning Commissio... Page 271 of 334 AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-D P&Z REGULAR MEETING:MARCH 16,2016 Introduced by: Borough Manager Requested by: P&Z Commission 1 Drafted by: Community Development 2 Introduced: XX/XX/2016 3 Public Hearing: 4 Adopted: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2016-XX 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 10 BOROUGH REZONING LOTS 10 THRU 13, BLOCK 31, EAST 11 ADDITION SUBDIVISION FROM R2-TWO-FAMILY RESIDENTIAL 12 DISTRICT TO R-3 MULTIFAMILY RESIDENTIAL DISTRICT(P&Z CASE 13 NO.16-012). 14 15 WHEREAS, as a second class Borough, the Kodiak Island Borough excercises planning, 16 platting,and land use regulations on an area wide basis pursuant to Chapter 29.40 Alaska 17 Statutes;and 18 19 WHEREAS, in accordance with AS 29.40, the Kodiak Island Borough adopted the 2008 20 Comprehensive Plan update on December 6, 2007(Ordinance No. FY2008-10)to replace 21 the 1968 Comprehensive Plan;and 22 23 WHEREAS,the Kodiak Island Borough has adopted KIBC Title 17(Zoning)in accordance 24 with AS 29.40 to implement the Kodiak Island Borough Comprehensive Plan;and 25 26 WHEREAS, KIBC 17.205.010 provides that"Whenever the public necessity, convenience, 27 general welfare or good zoning practice requires, the assembly may, by ordinance and 28 after report thereon by the commission and public hearing as required by law, amend, 29 supplement, modify, repeal or otherwise change these regulations and the boundaries of 30 the districts;"and 31 32 WHEREAS, the Planning and Zoning Commission received a request to rezone Lots 10 33 thru 13, Block 31, East Addition Subdivision from R2-Two-family Residential District to R-3 34 Multifamily Residential District; and 35 36 WHEREAS,at an advertised public hearing, consistent with Kodiak Island Borough Code 37 17.205.040,the Commission considered the merits of the rezone request;and 38 39 WHEREAS,the Commission voted to recommend to the Borough Assembly that Lots 10 40 thru 13, Block 31, East Addition Subdivision be rezoned from R2-Two-family Residential 41 District to R-3 Multifamily Residential District finding that the public necessity, 42 convenience, general welfare, and good zoning practice would be enhanced by such 43 action;and 44 45 WHEREAS, the Commission hereby recommends that this rezone request be reviewed 46 and approved by the Borough Assembly. 47 48 NOW,THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 49 BOROUGH that: 50 Kodiak Island Borough,Alaska Ordinance No.FY2016-XX Page 1 of 2 Case No.16-002 Draft Ordinance Owners Request for Review of a Planning and Zoning Commissio... Page 272 of 334 AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-D P&Z REGULAR MEETING:MARCH 16,2016 51 Section 1: This ordinance is not of a general and permanent nature and shall not 52 become a part of the Kodiak Island Borough Code of Ordinances;and 53 54 Section 2: Lots 10 thru 13, Block 31, East Addition Subdivision are hereby rezoned 55 from R2-Two-family Residential District to R-3 Multifamily Residential 56 District. 57 58 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 59 THIS DAY OF 2016 60 61 62 KODIAK ISLAND BOROUGH 63 64 65 66 Jerrol Friend, Borough Mayor 67 68 ATTEST: 69 70 71 72 Nova M.Javier, MMC, Borough Clerk 73 74 Kodiak Island Borough,Alaska Ordinance No.FY2016-xx Page 2 of 2 Case No.16-002 Draft Ordinance Owners Request for Review of a Planning and Zoning Commissio... Page 273 of 334 AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-D P&Z REGULAR MEETING:MARCH 16,2016 Kodiak IsWid Borough Community Development Department fit 0 MI Il Bay Rd,Rm 205, KodlalkAK9,9615 Ph,(907)486.9362 Fax(907)486-9396 ---A24ARkM PROP-0 Appllication for Rezone KIBC 17.205 ----TJie of owing Iniormadon is to Se suppiled by the Applicant property OwwnerA Applicant AMPro- taii/SliL remaWTK Nussbaum&Wilifedo ang uq4kjatLqy I_T__ q._ Mailing Address,, 1944 E Rezanal Dr, Phone Number 9076549653 ....... ..... Mer Contact ennail,elcs4man58@ Legal Destriptlaw Subdv, East ADD glo& 31 Let 10-13 Street Addres5c 914 E E Rezarrol Dr. Cu(mntZonlnq, R2 KfBC 17.80 Proposed ZonIng: R3 KIBC 17.85 ................. AppticableCompreh,en,,sivePiAl):� A,Kodiak IslandComp vt±lanU date 2008 .._M...._................ Explanation of the need&justification for a change or amen,dinent ofzo'nlnq: Both of the R2 zoned established .nDucomicyriffiq(jr�.qq!a1h±TD.RezoninLffie parcel§to RL%tq1,A.pLiqquIS !eR.j qg.Ig for eaanston al the existina multilamily dwellinuiniss through the constwetion,of additional units,jpf2vldad all me�uiraroerute of ourreni zondjg,.Eaqe could be salisfied.The rezone would:also allow both structures to be recormtructed as multifarnHy dwelling units should elther structure ever be destroyed tZAhe or q!her means rezone to R3 would ailso be consistent vAth agjacent R3 zonino and established uses to the west, ................. ......................... Codstadatvrzd ............ ............. ............... ......................... ................ .......... ............... ———-------------------- ............... ..................... .......... on reverse Case No.16-012 Application Package Owners Request for Review of a Planning and Zoning Commissio... Page 274 of 334 AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-D P&Z REGULAR MEETING:MARCH 16,2016 ExplanaMon of the effect such a change pr amendment would heave tan the objectives of the applicable comprehensiveptan: The rezone.jeq 5, and iyiplementaUio ye t is consistent with various goals,policim n ni acfj an Is of the ad a '01mrehensivo Plan, !k'—e1-uRPjy—qLh ............................ ..................— .......... ........... ................ ............................... ..........................................................– ................................ ............. ........ ................–............................ ............ .............. ............ Date SSignature; .............. Datc CDD Staffi _y 91MOIL.B Fee PayabIeln Cashler'sOffice Room 104-Maln flo�or ofSovough Building VJBC 17.205.030Mannieroflinitiatdoni,Changes in this titte may beinftiated In the folovWng rnannw; A,The asKmbly up�on its own motiow walvo,o�f fee Vrhe com mtssion upon Sts own motiom r waiver offee C.By petitilom Less than 1,75 acmsa $350 010 1.,76 to 5,00 acres: $750,00 PAID 5,01 to 40.00,acres. s imuo FED01-2 16 40,01 acfesoT more: $I'Smok( AOROUGH FINANCE DEPARTMENT Case No.16-012 Application Package Owners Request for Review of a Planning and Zoning Commissio... Page 275 of 334 AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-D P&Z REGULAR MEETING:MARCH 16,2016 AA* A Kodiak Island Borough to A Community Development Department 710 Mill Bay Road Room 205 •� '� Kodiak,Alaska 99615 Phone(907)486-9363 Fax(907)486-9396 www.kodiakak.us February 4,2016 Mr.Steven Foreman 1944 E Rezanof Drive Kodiak,AK 99615 Re: Case 16-012.Request a rezone of Lots 10 thru 13,Block 31,East Addition Subdivision from R2- Two-family Residential to R-3 Multifamily Residential(KIBC 17.205). Dear Mr.Foreman: Please be advised that the Kodiak Island Borough Planning and Zoning Commission has scheduled the case referenced above for Public Hearing at their March 16, 2016 regular meeting.This meeting will begin at 6:30 p.m.in the Assembly Chambers,710 Mill Buy Road,Kodiak,Alaska.Attendance at this meeting is not mandatory but recommended. One week prior to the regular meeting,on Wednesday, March 9, 2016 at 6:30 p.m. in the Borough Conference Room(#121),the Commission will hold a packet review work session for the purpose of reviewing packet materials and staff summaries of cases scheduled for the regular meeting. The public is welcome to attend the packet review work session;however,the work session is not for the purpose of receiving public testimony.Applicants who wish to present testimony and/or evidence related to their case should appear at the Public Hearing during the Regular Meeting and present such information in person. Please contact the Community Development Department at 486-9363 if we can answer any outstanding questions or provide additional information.In advance,thank you for your cooperation. Sincerely, Sheila Smith,Secretary Community Development Department CC: Wilfredo&Yolanda Taboy N&F Properties Case No.16-012 Public Comment Package Owners Request for Review of a Planning and Zoning Commissio... Page 276 of 334 AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-D P&Z REGULAR MEETING:MARCH 16,2016 KODIAK ISLAND BOROUGH COMMUNITY DEVELOPMENT DEPARTMENT 710 Mill Bay Road,Kodiak,Alaska 99615 (907)486-9363 www.kod.i.alcalk.u.s. February 4,2016 Public Hearing Item 7-B PUBLIC HEARING NOTICE A public hearing will be held on Wednesday,March 16,2016.The meeting will begin at 6:30 p.m.in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, before the Kodiak Island Borough Planning and Zoning Commission,to hear comments if any,on the following request: CASE: 16-012 APPLICANT: N&F Properties,LLC/Wilfredo and Yolanda Taboy AGENT: Stephen Foreman REQUEST: A rezone of Lots 10 thru 13, Block 31, East Addition Subdivision from R2-Two- family Residential to R-3 Multifamily Residential(KIBC 17.205). LOCATION: 910 and 914 Rezanof Drive East ZONING: R2-Two-family Residential This notice is being sent to you because our records indicate you are a property owner/interested party in the area of the request. If you do not wish to testify verbally,you may provide your comments in the space below or in a letter ,inel ds snusd be receIN d I1 `!y Ilre¢uu, LEAto the Community Development Department s'in-"i,ddao�aa�uuq„ Aas, 111n,aVn L 222 12 lh„ red II d,V7a,°„as,¢,u,u,¢,u,nu„1„I?„i.aap,�,,.,Ffyou would like to fax your comments to us,our fax number is:(907) 486-9396,or you may email your comments to ssm th,(a)ko'iiakak.us.If you would like to testify via telephone, please call in your comments during the appropriate public hearing section of the meeting.The local call-in telephone number is 486-3231.The toll free telephone number is 1-855-492-9202. One week prior to the regular meeting,on Wednesday,March 9,2016,a work session will be held at 6:30 p.m.in the Kodiak Island Borough Conference Room(#121),to review the packet material for the case. Kodiak Island Borough Code provides you with specific appeal rights if you disagree with the Commission's decision on this request If you have any questions about the request or your appeal rights,please feel free to call us at 486-9363. Your Name: Mailing Address: Your property description: Comments: Case No.16-012 Public Comment Package Owners Request for Review of a Planning and Zoning Commissio... Page 277 of 334 AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-D P&Z REGULAR MEETING:MARCH 16,2016 Case 16-012 Location Request an rezone of Lots 10 thru 13, Block 31, 910&914 E. Resanof Drive East Addition Subdivision from 132-Two-family Applicant Residential to R-3 Multifamily Residential N&F Properties, LLC/Wilfredo and (KIBC 17.205). Yolanda Taboy NIPo o*+ 31,15 o`� :r Q o p y iv ;A 0 o v Egan 0 ^ 612 1149 \�\\ $ n \b'\ 1y. ��¢`" 614 6 0 .` yc>. ^ b. FLda, . ay` r e 3QDC k, Y�ata c*, Owe otio \�\C+ ^o \C7 4y has\P ^ti° .3� ^� �^'L �'" � rr• a�6 "4` �"*�' \ n 3Yi1 6 v C \k, Public Hearing Notice Legend " Feet Subject Parcels W E 0 225 450 900 Q Notification Area Kodiak Island Borough GIS Community Development Department =__=Access Roads http://www.kodiakak.us/gis(907)486-9337 This map is provided for nform atonal purposes only and snot intended for any legal representations. Uncon strutted Right of Ways Case No.16-012 Public Comment Package Owners Request for Review of a Planning and Zoning Commissio... Page 278 of 334 AGENDA ITEM #13.D.1. o� �0 7i;N W co F z_Qf d a —� I� ti ti O O .--i .--i .--i .--i .--i .--i .--i .--i .--i in .--i .--i .--i .--i .--i .--i W2 . . . . . . . . . . . . U? 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PUBLIC HEARING ITEM 7-D P&Z REGULAR MEETING MARCH 16,2016 KODIAK ISLAND BOROUGH COMMUNITY DEVELOPMENT DEPARTMENT 710 Mill Bay Road,Kodiak,Alaska 99615 (907)486-9363 www,kodiakak.us XFeb�4 ')0�16 Public�H [Item 7-B A public hearing will be held on Wednesday,March 16,2016.The meeting will begin at 6:30 p.m.ini the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, before the Kodiak Island Borough Planning and Zoning Commission,to hear comments ifany,on the following request: CASE: 16-012 APPLICANT: N&F Properties,LLC/Wilfredo and Yolanda Taboy AGENT: Stephen Foreman REQUEST: A rezone of Lots 10 thru 13, Block 31, East Addition Subdivision from R2-Two- family Residential to R-3 Multifamily Residential(KIBC 17.205). LOCATION: 910 and 914 Rezanof Drive East ZONING: R.2-Two-family Residential This notice is being sent to you because our records indicate you are a property ownerinterested party in the area of the request. Ifyou do not wish to testify verbally,you may provide your comments in the space below or in a letter to the Community Development Department.11'Eitien comments mimt be..rereived jLy 4p_y ...................................................................................................... ... ....... L Em%k! 1.111.1hr Eamin.k.�ii ,If you would like to fax your comments to us,our fax number is:(907) 2H 486-9396,or you may email your comments to_ssmhh(@kodiakak.us.If you would like to testify via telephone, please call in your comments during the appropriate public hearing section of the meeting.The local call-in telephone number is 486-3231.The toll free telephone number is 1-855-492-9202. One week prior to the regular meeting,on Wednesday,March 9,2016,a work session will be held at 6:30 p.m.in the Kodiak Island Borough Conference Room(9121),to review the packet material for the case. Kodiak Island Borough Code provides you with specific appeal rights if you disagree with the Commission's decision on this request. If you have any questions about the request or your appeal rights,please feel free to call us at 496-9363. or N.— our property descriplion: comments: Case No.16-012 Public Comment Package Owners Request for Review of a Planning and Zoning Commissio... Page 281 of 334 AGENDA ITEM #13.D.1. ROLL CALL VOTE ADM MOTION TO AMENDCARRIED UNANIMOUSLY ROLL CALL VOTE N MOTION AS AMENDED CARRIED UNANIMOUSLY ID) CASE 16-012.The applicant is R F(Properties, 11-1-ClWilfredo and Yolanda Talhoy and the agent is Stephen Foreman., Request a rezone of ILots 16 thru 13, Block 31„ (East Addition subdivision from 112-T w -ffar nily(Residential to R-3 Manitiffaimlly Residential(KIBC 171051.The location is 910 and 914 Rexarnoff Drive(East and the zoning is 12-TW ffarnily Residential. Note:46(public hearing notices were mailed on December 15 and 1 response was received. CO MOtMiSSlONER SCH MITT MOVED to recommend that the Kodiak Island Borough Assembly approve the rezone of(Lots 10 thruu 13, Block 31, East Addition Subdivision from R2-Two-family Residential District to R-3 Multifamily Residential Disttrict and to adopt the findings of fact listed in the staff report entered into the record for this case as"Findings of(Fact"for Case No. 16-812. Maker stated this is a request to rezone tour lots from R2-Two-family Residential to R3- Multifamily Residential,The four lots in question have been developed as two parcels since the late 1960's, wvhich is explained more thoroughly in the written staff report. A muid-family residence is established on each parcel.Both structures are currently legal nonconforming uses in R2 zoning. (Rezoning the parcels to R3 would The an extension of ad,pacent R3 zoning to the nest of the site.The rezone would extingWsh the non-conforming uses and allow for expansion of the existing multi-family residences, provided all requirements of current zoning code could be satisfied. The rezone would also allow both structures to be reconstructed as multi-family residences should either structure ever be destroyed by fire or other means,which is prohibited as currently zoned. It is important to note that the rezone will not bind the applicants to the existing multi-famiTly dwelling use. Once rezoned, any use permitted in R3 zoning may be established on either of the parcels provided all requirements of current zoning code could be met. The rezone is consistent with the objectives of the adopted Comprehensive (Plan and satisfies the requirements of'f ifle 17 of the Borough Code for amendments and changes.Staff recommends that the Commission forward this rezone request to the Kodiak Island Borough Assembly Mth a recommendation for approval. COMMISSIONER PAINTER stated other than the non-conforming use, they have essentially taken,and these are two different applicants applying for the same thing,so there's a line from facing the school from this lot„either(Lot 10 or 13 past all the way down is R3, and then R starts Lots 13, 12, 11, 10 which is the four we are taping about and all the way down is R2. So what they are saying its we want to be IR3 even though the lot.sizes are so small, we're taping 4000 sq.feet and then you can go up to twelve units in R3, then you have parking to contend writh. COMMISSIONER PAINTER is for progress but she doesn't see how this is doable, and she thinks we're giving something that makes no sense. If they were to delineate the lot limes and make Lots 110 and 11 one lot and rezone to R3, and then turn tots 12 and 13 into one lot and rezone, that's one thing but what they are asking for is four lots that are 4000 feet essentllally with one being 45400, they want individual R3's for those lots and she's wondering where all the parking is, Because there's no site plan, no discussion on parking, it's yes they want but what have they produced to shows any plans at all other than they want to rezone. Director Pederson stated first of all each property owner owns two lots and the structure straddles the (property line so by operation of code and (long standing Ilegal opinion in the borough they are de-facto replatted into one lot so as long as that structure remains they are treated as one lot for all purposes, for subdivision purposes, for assessment purposes„ and all those things, only if the structures were to burn down and be destroyed then they would be considered separate lots .and they would have to vacate it to rebuild over the lot line or potentially rebuild on the indiivldual lots but they wouldn't be able to get more than one unit because there is a minimum square footage per dwelling unit in the R3 zoning district, Even in the event they burned down and they wished to redevelops the four lots separately it looks to be that they would only be the size to get one or maybe a duplex but none of the four lots would be Kodiak Island Borough (Planning&Zoning Commission Minutes March 16,2816 Page 6 Owners Request for Review of a Planning and Zoning Commissio... Page 282 of 334 AGENDA ITEM #13.D.1. big enough to get a three-plea on if the existing lots were burned down or removed.,There's no requirement to show any future development plans in a rezone because you can't condition the rezone, the fundamental issue here is they are grandfathered avid they are legally non- conforming. Every so often fairly routinely we get requests from reallors, title companies, or InSLOrance companies wanting a letter that If Oils burns down could they rebuild it when it's non- conforr-ning and we can't give them that letter because the code is very clear that if it's destroyed in that fashion it could only be rebuilt in accordance with code so that sometimes creates a financing or insurance problem for folks. The only way to cure that is to rezone it, There are already multi family stwctures on each lot and Maker went into some detaill during file work session about the parking spaces there and the number of units, In a practical sense it would be very difficult to add another unit to either lot because of the parking restrictions.That would be a himiting factor but it helps both property owner's with the structures they have today. Maker stated should the rezone be approved and either of the buildings destroyed any reconstruction would have to meet the requirements of current code including all the parking requirements, As Director Pederson said if they do riot,vacate those lot lines they would not be able to get more than maybe a duplex, and he even doubts a dup1lex but a single-family residence because you have to have three off-street parking spaces. Both buildings right now are grandfathered with less parking than required and the expansion would require w additional spaces per unlit and all the maneuvering area has to be on that property so it would be a challenge as he pointed out in the staff report to develop parking for any expansion of these units. One of the big things is that they could be reconstructed as a triplex avid during that reconstruction process he spoke with the Building Department,they would be required to vacate the Ilene because of the fact that now they cant issue a building permit to go over that line without firewalls down the middle of it,and if they were destroyed only a duplex would be able to go on each parcel that means that you would be losing an extra rental unit in Kodiak. CHAIR ARNDT said Maker went over it but he doesn't see it attached in the packet is a parking plan but you had talked about it.ARNDT was trying to figure out how and where they are going to park. First he would like Maker to go over that again and then answer the question as to why there's not a parking pian submitted. Maker stated there is no record of zoning compliance on the construction of these because they have been around so long,there's no parking plan in either property file. He did state last tonne that the one tri-plea is grandfathered with three off-street parking spaces,The other four-plea is actually a tri-plex with an apartment above an attached garage. 'The tri-plea is grandfathered with three off-street parking spaces. The apartment is grandfathered and was built lin '1978, at that time the code required two off-street parking spaces. No parking plan is on file. This will make the use conforming but they will still be cion-conforming due to the parking. If they were ever destroyed or they want to expand they would have to bring in a parking plan showing their grandfather parking and the two additional parking spaces per unit.. He can only see the possibility of maybe one of them adding one unit in the bottom of that garage in the four-pllex but it will take extensive excavation with retaining walls in order to irnprove the yard and provide those additional parking spaces and the maneuvering area where they don't back out onto the right-of-way. It would be very difficult for them to expand where the possibly lies is If they were ever destroyed and rebuillt then they would have to have the required parking. In response to CHAIR ARNDT'S inquiry of is there anything in the file on either of these properties where there had been any letters sent by the borough, Maker stated yes, he can't give the exact date but he can say that former Planner Martin Lydick did the research and verified they are both grandfathered and those letters are in each property file. In response to CHAIR ARNDT'S inquiry of about how long are you thinking, Maker said he would say in the 90's. In response to COMMISSIONER PAINTER'S inquiry regarding the application what is It they want, what is it they are trying to accomplish, is it because they can't get insurance, what are Kodiak Island Borough Planning&Zoning Commission Minutes March 16,2016 Page 7 Owners Request for Review of a Planning and Zoning Commissio... Page 283 of 334 AGENDA ITEM #13.D.1. they trying 'to clean up, and essentially what it says is 'this would allow an expansion of the exsiOng multi-family dwelling units through construction of additional units so their plan is to Improve the property by increasing the units, and the two different ones-VHF Properties and Wilfredo and Ycianda Taboy are two separate owners with one owning Lot 10 and 11 and the other owning Lots 12 and 13. So both separate parties are planning 'to do the same thing according to this application,can you clarify that, Maker said he will say that there has been no permits been put in because they wouldn't be able to do that,When US Properties approached him this was their idea. Maker explained to them that parking was going to be an extreme challenge and he also explained to them one of the advantages even if you weren't able to expand would be the fact that you Could rebuild as a tri-plex or multi-family residence provided you met all the requirements of current code.He clearly explained to him that parking was going to be a challenge. The neighbors joined In on the rezone because N&F Properties approached Maker who said it would be unlikely we would recommend approval if it went R3, R3, R3, R2, R3.'The Taboys felt it was worthwhile due to the fact that they could rebuild and it is a big thing with regards financing when they come in they can't get financing because it can't be rebuilt as a In-plex,it would have to be rebuilt as a duplex.'That's one of the advantages right there if they ever wanted to sell they avoid that difficulty with receiving financing and if it's ever,destroyed it Could be rebuilt as multi-family residence., Director Pederson stated our standard caveat that we would in any rezone regardless of what the intent may be,the rezone is appropriately evaluated under consistency with the Comp Plan and any of the permitted uses of the R3 district could be possibly sought by an applicant and as in any case any other property they would have to demonstrate compliance with the code in order to get a zoning compliance for any of uses. COMMISSIONER PAINTER said she wants to do this to help people but it's almost like you know I want to rezone just In case sornething happens.She's having a difficult time saying yes to this because theire's nothing specific, no real plan, there's once upon a time this could happen and then if we rezone everything is fine., Everthing is fine now; they are grandfathered and nothing has happened. She could see if something happened and there needed to be a change but you are wasting our time. Maker pointed out that the rezone recognizes these long standing non-conforming uses that have harmoniously co-existed within the area for decades. COMMISSIONER PAINTER stated along with the other twelve to fifteen along that street right next to them, why don't we,oust give it to all, blanket all the through if it's this great need. It's going to this one,the next one,the next one,and then parking and parking and parking.Again it's almost like we are saying let's do this so just iin case something happens.She is against this and will be voting no. Open public hearing: None Close public hearing: ROLL CALL VOTE ON MOTION FAILED 3-3. The ayes were COMMISSIONERS ARNDT, ALTENHOF, and SCHMITT. The noes were COMMISSIONERS AL WIN, PAINTER, and SPALINGER.. E) CASE 16-013.The applicant is the Kodiak Island Borough. Request a Comprehensive Plan Amendment to change the Future Land Use Designation of Seaview Subdivision and Lash Dock Tideland ILease (a portion of unsurveyed fractional Section 21, Township 28 South, Range 20 West, Seward Meridian) from Conservation to Industrialli-light Industrial (KIIBC 17.205). The location is W. Rezarrof Drive and the zoning is 11-industrial. Kodiak Island Borough Planning&Zoning Commission Minutes March 16,2016 Page 8 Owners Request for Review of a Planning and Zoning Commissio... Page 284 of 334 AGENDA ITEM #13.D.1. Kodiak Island Borough Community Development Department 710 Mill Bay Road Kodiak,Alaska 99615 Phone(907)486-9363 Fax(907)486-9396 www.kodiakak.us March 18,2016 Mr.Steven Foreman 1944 E.Rezanof Drive Kodiak,AK 99615 Re: Case 16-012. Request a rezone of Lots 10 thru 13,Block 31,East Addition Subdivision from R2-Two-family Residential to R-3 Multifamily Residential(KIBC 17.205). Dear Mr.Foreman: The Kodiak Island Borough Planning and Zoning Commission at their regular meeting on March 16,2016 failed your rezone request cited above. According to KIBC 17.205.055.B: If the planning commission recommends denial of any proposed amendment, its action shall be final unless the initiating party files a written statement with the Borough Clerk requesting that the commission's action be taken up by the borough assembly. Should you have any questions about the procedure, please call the Community Development Department at 486-9363. Sincerely, Robert H.Pederson,AICP Director,Community Development Department CC: Bill Robert,Acting Manager Nova Javier,Borough Clerk Planning and Zoning Commission Owners Request for Review of a Planning and Zoning Commissio... Page 285 of 334 AGENDA ITEM #13.D.1. Stephen Foreman N&F Properties,LLC P.O.Box 8981 Kodiak,AK 99615 March 21,2016 Kodiak Island Borough Clerk's Office 710 Mill Bay Road Kodiak,AK 99615 To the Office of the Borough Clerk and the Borough Assembly: At the March 16,2016 KIB Planning and Zoning Commission regular meeting,the commission denied my request to rezone Lots 10 through 13,Block 31,East Addition Subdivision from R2-Two-family Residential District to R3-Multifamily Residential District(P&Z Case No.16-012). Per KIBC 17.205.055,I am requesting that the Commission's denial be taken up(reviewed)by the Borough Assembly. My request for the Assembly to the review the Commission's denial of my rezone request is based on the following: 1. In the Staff report dated March 2,2016,KIB Community Development Department Staff recommended the rezone be forwarded to the Assembly with a recommendation for approval. That favorable recommendation is supported by the following findings of fact listed in the report: A. The site is adjacent to R3 zoning and uses to the west. B. This rezone will recognize long standing multi-family residences that have harmoniously coexisted with existing uses in the surrounding area for over four decades. C. The rezone is consistent with the historic character of the surrounding neighborhood. D. The rezone is consistent with the Urban Residential Future Land Use Designation and will further implement various objectives of the adopted Comprehensive Plan. 2. The rezone was denied on a split decision(three yes votes to three no votes). I believe the rezone may have been forwarded to the Assembly with a recommendation for approval had all Commissioner seats been filled at the time of the decision(one City seat was vacant). 3. The rezone is consistent with the KIB 2008 Comprehensive Plan. Further information supporting the rezone request can be found in the case packet that was presented to the Commission for P&Z Case No.16-012.Please consider this my formal written submission indicating my desire to bring this rezone request to the Kodiak Island Borough Assembly.Thank you for considering this matter. Respectfully, Stephen Foreman,N&F Properties,LLC Owners Request for Review of a Planning and Zoning Commissio... Page 286 of 334 AGENDA ITEM #13.D.1. incomplete without the updated ASR plus we need to answer commission questions from the April 13`"work session.We would like to request our hearing be delayed until May 18`" CHAIR ARNDT requested Sheila Smith read into the record the comments from Stosh Anderson. Smith read his email and letter into the record. Kevin Arndt stated he sent in a letter concerning this third time coming before the commission, they implemented a condition that the fall zone be within their property. At that time, they were putting the tower in the middle of the property, and then this time they moved it all the way over next to his property line knowing there was already a condition but for some reason there's not a condition on it at this point. Arndt requested that the condition is put back into play, you could call it public safety due to the fact that it limits him on what he can do on his property. He would not,with the tower right there, put in a housing residential complex.There were four things that he had in mind to do there, one being a trailer court, and the other two were commercial, and one was resdidential. At this point, he would have to take that off the table completely. He doesn't know why they would move it away from an existing house so that the fall zone was not there but they felt it was OK to move it to someone else's property line right next to it. He doesn't see the fall zone radius even showing for the property in the back which maybe they didn't have to at this point. He would recommend that that P&Z look at a code change to a lot for these fall zones to be within the property. He guesses that right now everyone is grandfathered that have them but to implement it for future ones. It should be within your own property. He doesn't understand this but again he asked the commission to put this on as a condition. Close public hearing: COMMISSIONER PAINTER wanted to clarify one thing that was mentioned at the work session and was misunderstood. Public safety and frequency-there's enough data that she couldn't speak on that because the FCC manages those licenses and frequencies. What she was speaking to was the possibility of telecommunications system that could cause radio frequency interference with public safety communications. A lot of other communities require that a stamp or sealed analysis prepared by a registered professional engineer licensed in their state do an affidavit or something to that effect that says it would not because it would be really costly. She's not saying we have to do that but that was what she was mentioning and was turned around. When she first thought about this case she was really wanting it to be in the center of the property because of the fall zone,and someone just mentioned that if it was a fifty foot tower put on the property line, there's no issue because it's within the height limit so she's torn between that statement, if it was a fifty foot monopole on the property line or near it, there's no requirements because there's nothing in our code. She agrees with what Kevin Arndt said,but a sixty-seven foot tower is above and beyond the height limits so those are the things we're going to have discuss. COMMISSIONER SPALINGER MOVED to postpone to the June 15,2016 Planning and Zoning regular meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY OLD BUSINESS A) Case 16-012.Adoption of Findings of Fact in support of the Commission's denial of a rezone of Lots 10 thru 13, Block 31, East Addition Subdivision from R2-Two-family Residential to R-3 Multifamily Residential(KIBC 17.206). Director Pederson stated Maker prepared this memo dated April 15`" recommending Findings of Fact in support of the denial of the rezone and he proposes five findings of fact for your consideration. He said the applicant has requested the assembly review this action of P&Z and it will be scheduled as soon as P&Z adopts findings of facts. Kodiak Island Borough Planning&Zoning Commission Minutes April 20,2016 Page 3 Owners Request for Review of a Planning and Zoning Commissio... Page 287 of 334 AGENDA ITEM #13.D.1. COMMISSIONER BALDWIN MOVED to following findings as "Findings of Fact" for Case No. 16-012. COMMISSIONER BALDWIN MOVED to amend the motion Finding #4 to read "The existing zoning is consistant with Urban Resiential Future Land Use Designation and would further implement various objectives of the adopted Comprehensive Plan." FINDINGS OF FACT(KIBC 17.206.020.A-C) 1. The applicants have not adequately demonstrated a need or justification for a rezone from R2-Two Family Residential to R3-Multi-family Residential. 2. Each of the two parcels is developed with a multi-family dwelling. Both structures are legal nonconforming land uses in R2 zoning (constructed prior to June 5, 1980). Accordingly, a rezone to R3 is not necessary. 3. A rezone to R3 would allow the structures to be reconstructed as multi-family dwellings should they be destroyed. Any such reconstruction would be subject to the regulations of Title 17 KIBC (Zoning), including the provision of required offstreet parking. Due to parcel size and topographical constraints, compliance with those requirements would likely be challenging. Accordingly, a rezone to R3 appears to provide no practical benefit to the property owners. 4. The existing zoning is consistent with the Urban Residential Future Land Use Designation and would further implement various objectives of the adopted Comprehensive Plan. 5. The Planning and Zoning Commission recommends denial of this rezone. ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY ROLL CALL VOTE ON MOTION AS AMENDED CARRIED 5-1. The ayes were COMMISSIONERS ARNDT, BALDWIN,ALTENHOF, PAINTER,AND SPALINGER. The noe was COMMISSIONER SCHMITT. NEW BUSINESS A) Case 16-016. Request a screening review for construction of a hotel on a B-Business zoned lot that is adjacent to residential zoning and uses. The applicant proposes the use of 4' tall evergreen shrubs as adequate screening (KIBC 17.90.060C, Location: 203 Alder Lane and 218 Rezanof Drive West). COMMISSIONER BALDWIN MOVED to approve the use of 4' evergreen shrubs as adequate screening for a hotel on Lot 20, Alder-Natalia Subdivision and Lots 2A through 2C, Block 19, Kodiak Townsite and to adopt the findings of fact listed in the staff report entered into the record for this case as"Findings of Fact"for Case No. 16-015. Director Pederson stated at your work session on April 13`" the commission requested the elevation views of the site that the applicant's representative had laid on the table be submitted so everyone had a copy and they are in your packet.They consist of the site plan and elevation drawings. Mr. Knowles submitted four drawings. There was also a discussion as to whether screening would be necessary adjacent to the right-of-way for Alder Lane and adjacent to Lot 5. Lot 5 is in the same ownership and is zoned Business developed with the KI property. They didn't feel that screening between one part of the new facility and the existing facility may not be necessary. On Alder Lane there was discussion because of that curve and the need for visibility when people are coming down the hill that screening along Alder Lane may not be necessary for that location. COMMISSIONER SCHMITT said because he wasn't here for the work session, he is looking at what was given to us on page 2 of 14, the site plan that shows lot numbers, those lot numbers don't match up with the recommended motion. For instance,there's not a Lot 2A,2B,or 2C. CHAIR ARNDT invited Ken Knowles,agent for Island Holdings,to come up to the podium. Kodiak Island Borough Planning&Zoning Commission Minutes April 20,2016 Page 4 Owners Request for Review of a Planning and Zoning Commissio... Page 288 of 334 AGENDA ITEM #13.D.1. Kodiak Island Borough Community Development Depar°trrteW 710 Mill Bay load r° rKodiak,Alaska 99615 Phone(907)486-9363 Fax(907)486-9396 www.kodiakak.us April 22,2016 N F Properties 1944 E.Rezanof Drive Kodiak,AK 99615 Re: Case 16-012. Request a rezone rezone of Lots 10 thrau 13, Block 31, East Addition Subdivision from P.2.,Two--fannily Residential to P.*3 Multifamily residential (KIBC 17,205). Dear Mr.Foreman: The KodiakIsland Borough Planning and Zoning Comatission at their regular meeting on March 16, 2016 denied your rezone request cited above. The Commission took finial action on your request at their April 20, 2016 regular where they adopted Findings of Pact in support of their denial.Findings of Pact are the coaunnission's formal justification for the action taken,. FINDINGS OF FACT(KMC 17.205.020.A.-C) 1. The applicants have not adequately demonstrated a meed or justification for a rezone from R2-Two Family Residential to R3-Multi-family Residential. 2. Each of the two parcels is developed with a multi-family dwelling, Roth structures are legal nonconforming land arses in R2 zoning (constructed prior to,lune 5, 1980). Accordingly, a rezone to R3 is not necessary. 3. A rezone to R3 would allow the structures to be reconstructed as multi-family dwellings should they be destroyed. Any such reconstruction would be subject to the regulations of Title 17 KIBC(Zoning),including the provision of required offstreet parking.fuze to parcel size and topographical constraints, compliance with those requirements would likely be challenging. Accordingly, a rezone to R3 appears to provide no practical benefit to the property owners. 4. The existing zoning is consistent with the Urban residential Future land Use(Designation and would further implement various olajectives of the adopted Comprehensive Plan. 5. The Planning and Zoning Commission recommends denial of this rezone. Owners Request for Review of a Planning and Zoning Commissio... Page 289 of 334 AGENDA ITEM #13.D.1. According to KIBC 17.205.055.B: If the planning commission recommends denial of any proposed amendment,its action shall be final unless the initiating party, within ten days, by 5:00 p.m. on May 4, 2016 files a written statement with the Borough Clerk requesting that the commission's action be taken up by the borough assembly. For clarification, that 10 day appeal period begins once the commission has approved their Findings of Fact on the case. Should you choose to appeal the Commission's decision to the Borough Assembly, a$350.00 appeal fee is required along with your written statement. Should you have any questions about the procedure, please call the Community Development Department at 486-9363. Sincerely, Robert H.Pederson,AICP Director,Community Development Department CC: Wilfredo and Yolanda Taboy Bill Roberts,Acting Manager Nova Javier,Borough Clerk Planning and Zoning Commission Owners Request for Review of a Planning and Zoning Commissio... Page 290 of 334 AGENDA ITEM #13.D.1. 17.205.055 Submission to assembly. A. Within 30 days after the commission has acted favorably upon a proposed zoning change in accordance with the above provisions,a report with recommendations shall be submitted to the assembly together with the proposed ordinance. Such recommendations of the commission shall be advisory only and shall not be binding upon the assembly. When an ordinance has been forwarded to the assembly,the assembly shall act in accordance with this chapter,and notice shall be issued as provided in KIBC.1.7..2.05...070. by the clerk. B. If the commission recommends denial of any proposed amendment,its action shall be final unless the initiating party,within 10 days,files a written statement with the clerk requesting that the commission's action be taken up by the assembly.[Ord.93- 20§3, 1993;Ord. 83-58-0§1, 1983.Formerly§17.72.055]. Owners Request for Review of a Planning and Zoning Commissio... Page 291 of 334 AGENDA ITEM #13.D.2. KODIAK ISLAND BOROUGH AGENDA STATEMENT MAY 19, 2016 ASSEMBLY REGULAR MEETING 0 r TITLE: Declaring a Seat on the Mission Lake "Tidegate" Service Area Board Vacant (Ms. Marian Johnson). ORIGINATOR: Laurie Pardoe FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: Ms. Marian Johnson has served on the Mission Lake "Tidegate" Service Area Board since August of 2002. Ms. Johnson announced her resignation to clerk staff on May 10, 2016. 2.100.070 Vacancies. A. Other than by expiration of the member's term, the assembly shall declare a seat vacant when a member: 1. Is physically absent from the municipality for 90 consecutive days unless excused by the board, committee, or commission; 2. Resigns and the resignation is accepted; 3. Is physically or mentally unable to perform the duties of office as determined by two-thirds vote of the board, committee, or commission; 4. Is convicted of a felony or of an offense involving a violation of the oath of office; 5. No longer physically resides in the municipality and the board, committee, or commission by two-thirds vote declares the seat vacant; this subsection does not apply to a member of the board, committee, or commission who forfeits office under AS 29.20.140(a); or 6. Misses three consecutively held regular meetings and is not excused. RECOMMENDED MOTION: Move to accept,with regret, the resignation of Ms. Marian Johnson from the Mission Lake "Tidegate" Service Area Board and direct the Borough Clerk to advertise the vacancy per Borough code. Kodiak Island Borough Declaring a Seat on the Mission Lake "Tidegate" Service Area... Page 292 of 334 AGENDA ITEM #13.D.2. KODIAK ISLAND BOROUGH E GATE" SERVICE AREA BOARD 01 #111 NAME TERM HOME WORK CELL EMAIL PHONE PHONE PHONE \/Yai kln Johnson 2016 486 5171 1P ti i 2 i nee PO I1:3nx 945 Kodiak,AlK 99915 Craig Johnson 2017 486-4826 486-5000 907-654-7712 craig.iohnson(a)edwardiones.com PO Box 207 Kodiak,AK 99615 Alan Wolf 2018 486-0486 486-9582 942-0247 alan.wolf(a)providence.org PO Box 791 Kodiak,AK 99615 This board is governed by the Kodiak Island Borough Code 4.130 486-9343 btucker(a)kod i akak.us 1�l� DEPARTMENT Revision Date:5/10/2016 Revised by:LP Declaring a Seat on the Mission Lake "Tidegate" Service Area... Page 293 of 334 AGENDA ITEM #17.A.1. Kodiak Island Local Emeirgency Planning Committee(LEPC) Emergency Services Organization(ESO) Quarterly Meeting January 5,2016 Quarterly Meding, 130 p.m.•-Borough Asserunbly Chambers Welcome and Introductions CHAIR MU1.ULAN called to order the January 5,2016 Local Emergency Planning Committee Emergency Services Organization Quarterly Meeting at 1030 p.m. Attendance Members Present: Clothiers Present: ,lcrrol Friend Priscilla Dawson Eric Olsen Sally Dorman Am Mubllicamrn Mary Gu iNs-Haawwawrcr Daurslna Spaallinger Debra Marlaar Torn,rrosvig bill Morrow Stacy Studebaker Bob Tucker Mike Dolph Joceine Warnecke Rich Cherkauauer Monique Lewis Ann IEllirngsaonu Sara.Mason Rhonda Ballance Chof Rue,Bayside Fire Dept. IElsm DeFlart ,lack.Maker Drew Herrman Aimee Kniadowski Kathnrynn Hollis-Buchanan A gauanraurn was established Recognition of Voting Members b ers Apnpnravaull of Minutes aa. .Prune 30,2015 Reg ullar Meeting b. October 27,2015 Regular Meeting Jerranl Friend MOVED to approve the June 30,2015 and the October 27,2015 minutes. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Approval of Agenda Aimee Kniaziowski MOVED to approve the agenda. VOICE VOTE 1�pOTIO �.q(�RIED GI.NANIMOUSID.Y Public or nruuennt 7RE Nona 4 20111 , Reports of Sub-Committees None Molal Business a. Irucident Command Systernn(ICS)Training(Jack Maker) ker) Jack barker stated if anyone read this Chimak Fire After Action Report and the article in the paper it points out that we don't have the depth we need on our Incident Management Team.He stated we are in need of people to gat up to speed with ICS tirainninp s,which are online,and he's included art email with all the limes. Jlirn Muulliicaan gave m report on ICS training that buafilIds on itself The ICS 100 class is the baseline class Page I of Local Emergency Planning Committee Meeting Minutes of Januar... Page 294 of 334 AGENDA ITEM #17.A.1. 0w hellps you Ilearn how the systein works.As you progress up you learn more. You have to take 100, 200,700,800,and then you go back to take 300 and 400.The 300 class is a formal classroom setting in a group. Fie explained the process of tile traiinhigs,In these incidents,we stand tip the EOE and deal with the entire community. We need go have people ready when these incidents happen, New Business a. Chiniak Fire Brief(Chief MuHican&Jack Maker) Jim Muffican staged it was quite tile incident.A wild land fire or any size on Kodiak is unusuall.A wild land fire oin the road systern is unheard of but that was-the perfect stonn that showed up so to speak.Lack of irahn and heavy winds dried eveiryflung,out and then all we needed was that spark.lie hasn't been informed yet what the State Inspectors are saying caused the fire,he hasn't received the report yet so he can't say whal caused it. 11 started in the Twin Creek area back off the road system. We were notified about 930 p.m.that Mere was a significant event going on inn Chdmak.Fie went out to Deadvinan's Curve to look out across to see whatwe were dealing with.When we stand up the EEC we have maps in a room but you want to get the pulse of what you are looking at before you get into that because it helps to know how large it is and how fast It's moving.Fie realized it was big so he contacted Aimee Knfiaziowski,the Emergency Services Director to Ilet her know ofthis event so she came to Deadman's to see.,We started the recall to stand kirp the EEC,shortly after we came together and came up with a basic plan. It was an incident in a location and of a size that iinnitial response as in fire units to go put fire out was never an option.This was a public safety issue.Later-we needed to get people out of the area.,There was nothing we could do to stop it,and all we could do was go to life sallcly.From there we were thinking of how to get people oul so we got buses and put inedics on each of the buses.We also sent out an advanced life support ambulance with the crew to help get people out,Wornens Bay Fire Department crew allso went out that could feed back information for where it was sale for tile people to go once we got set up and started the evacuation.The ChHak Post Office was the best place to set up since the fire was moving in the other direction.We didn't transport anyone,everybody who came out was able to go out in thelr own -vehicles. In town,we opened up the shelter at the miliddle school to put people up,we opened up the City Animal Shelter fix people's pets,and we set top at the fairgrounds for livestock oir larger animals,Our response revolved around getting information out,getting people a 1place to stay,and taking care of their animals.We didn't get through that initiall,response phase until about 3 or 4 am.Thai was when we Iliad our first written incident action plan.Front there the fire inoved to where we lost sight of where the head ofthe fire was.It bummed out towards the old airport and then turned south. b. Emergency Preparedness Conference Brief(Chief Mulfican and Torn Trosvig) Tom Trosvig staged he attended the Fall Preparedness Conference because Maker was overwhelmed so he took his place.It was three days of general conference and then one day dedicated to the LEPC itself.The first three days were full days,and very structured.The topics covered were managing the media during a crisis situation,dealing with State and Federal Homeland Security,Red Cross and Disaster Assistance Programs,bomb construction materials,types of illicit drugs and other types ofarime problems in Alaska, cyber threats,available health and social service assistance,Floiritelland Security Grant applications, response to aviation and terrestrial disasters,risk assessment for possible threats,and security threats to critical infrastructure.They really dwelled on cyber threats but to he doesn't fully understand them but he knows they are a moving target so we should be aware of anything that might be happening with tile internet.The morning of the fourth day was dedicated solely to LEPC's and in the afternoon it was the State Emergency Response Commission.In the morning we went over a iiot orihdngs that would affect LEPC's.Borne of the things lie took away from it that might be critical with regard to infrastructure, security,or even drug or criminal activity was it's important to report all suspicious activities to responsible authorities. Kodiak is ahead of most corrimunifies when it conries to disaster planning with our Coirnprehensdve Emergency Plan and our community outreach effort.Another thing brought up was that we,as Maskans live on the tail end of a complex food and supply chain.All Kodiak residents should have emergency rations and other supplies on hand because if the ships or planes are prohibited from landing due to major disaster our Ilocal supplies will diminish in a matter of days.The Kenai LEPC worked whh Kodiak Island Borough LEPC on the recent Chmink wildfire and they desire to maintain close relations with Kodiak because we share many of the same disaster possibi lifies.To become moire relevant,the SERC have decided that instead of having a serni-annuall conference that they would actually have one Page 2 or q Local Emergency Planning Committee Meeting Minutes of Januar... Page 295 of 334 AGENDA ITEM #17.A.1. once as year on the six itionth,the other six months they would come out to the LEPC's and actually provide training and interaction with our LEPC. Mufficarh stated he took classes on cyber threats and understands it amore of what they were talking about, The primary focus was KEA for instance,KEA controls everything through as complex computer network that is proprietary,it's dicir own system.What they are talking about in the cyber threat is sorneone hacking into that systern whether via the Internet or hard hack,in other words go find as transrnksion line and actually cut the transmission line up to get into the system.They can create havoc,shut.down power, take out whatever the computer controls at the darn,and that sort of thing.We need to ensure that we are laHing steps to 1protect thesysteiin as much as possible. Maker stated,with regards to cyber-attacks,last fall lie and Paul Vain Dyke wr Supervisor)attended last spring's conference that went dirough Iwo days of cyber security.It isn't just how you can hack into systems and tweek the dam.One scenario given was hospital records were hacked into,they sought our ernp1loyees that worked at the City Water Treatment Plant and got information to blackmail thern into introducing too much chemicals into the water that caused chemical burns.They are going to happen and be underway before they are caught.Ifyou run into something where your computer system is hacked, report it because there might be two or three other systems getting hacked and pretty soon you are putting two and two together and say what could happen. Maker stated INe will cover the grant later and we have a lot of money to spend, Usually by now we have spent considerably more.A lot of that is funding and paying his wages Ibir that conference,One person is autooraTfically paid for by the State and the next conference is April 29,2006. We can utilize LEPC funds to send one other voting member on the LEPC.If the chair would entertain as motion to fund travel expenses for an LEPC voting mernber to the next Ernergency Preparedness Conference not to exceed $2500 Kathryn Flollis-Buchaninain MOVED to utilize LEPC funds to send one I.EPC member to the next Emergency Preparedness Conference not to exceed$2500, VOICE VOTE ON MOTION CARRIED UNANIMOUSLY c. Local Emergency Planning Comm kkee Association Meeting Brier(Toiin Trosvig) Covered above. d.. October 10,2015 Fire Prevention Open I louse Brief(Chief Mull ican and Jack Maker) Aron Muffican stated on October 10,2005 the City Fire Station held OUT Hye Prevention Open House for the first time.We had over rove hundred people attend and there was a myriad of things for people to do and get engaged in,There were things for the kids to do to teach them fire prevention;the fire extinguisher prop,games for them but tailored to get there use to the fire fighters and medics so 111hey won't be scared in a real skuadon.Maker set up ror emergency preparedness to get that infoinnation out and Bill Morrow had the Red Cross stuffset up which they help us with our shelters and home preparedness doings and getting out so we could install snioke detectors and things of that nature free of charge into people's residences.,They just go through the Red Cross to sign up for it and(lien the fire service area should be responsible for that area would go hito their hornes to install them. Jim Mullican said it's important to get the villages involved heavily especially in those outlying villages that don't have large fire response that if sorneffiiing goes down it's get out of the house fast.Early notification really pays in the end. Mullican said at the open house we had representatives from all the fire departments so it wasn't-just the city.It was a lot of fum e. FY2016 L.EPC Grant Brief(Jack Maker) Maker stated the this year's grant,we were funded at the same level as last year although it went up sfightly.It was$13,900 last year and this year's total grant award was$14,343, We are in the beginning ofour third quarter and we spent approximately sudo which most orthat has been staff finne for grant management and report writing,We have over$13,000 to spend.He'll address possible ways of spending that money shortly. Page 3 of 9 Local Emergency Planning Committee Meeting Minutes of Januar... Page 296 of 334 AGENDA ITEM #17.A.1. f. f,ocad Media Emergency Preparedness Advertising Campaign(Jack Maker) Maker stated he'd like to propose that the ff.IEPC pursue a local media Emergency Preparedness advertising campaign using our local radio stations and local newspaper,A lot of information we can pull right off of tlae DHS&EM website;what to dui in an earthquake,tsunami,and preparing your seven day emergency kit.There's a lot of good lnfcormmatlunn that we can get out there and we have the opportunity with this munch money to pursue that.If the voting members dao approve a motion he's going to seek input from the voting members and everyone on the LEPC past for topics.We rued to do a better job at getting the word out there Jerreol Friend MOVED to expend up to$2,000 on a local media ernergemcy preparedness advertising campaign. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY' g. Use ofLIEPC,funds for f,IEPCs Member Attendance at the Spring Emergency Preparedness Conference (.lack Maker) Maker stated the open house at the fire station,one of the biggest grabs that we have right now is the disaster videos that we phay on a 42"flat screen TV,It grabs people's attention and gets them over to the booth.Other things that Bother f,IEPCw's have is the wheel of disaster,it's as kid's interactive thing which if you get the kids there you will get the parents there.pt's like the wheel offortune with different disasters on it,Honey answer a question about that disaster,such as what to dao in an earthepunake.Ali of tile answers are In the background if they leoaok around they are hanging up."those types of things for these outreach events that we have wiilI be a draw.We need something since we can't get the earthquake simulator every year,and the earthquake siirnnuudator was fantastic because we got tions of people come through our booth. We used the IT ffDepartment's float screen TV last year and the year berbire at the(arab Fest and, unfortunately,something happened to it last year and they won't loan frim a TV anymore.A new TV could be purchased using ILIEIPC funds,we'll keep the boor,we can transport It and don't have to worry about.darnnaging it. Primarily it Will he used at our outreach events.We have as Boase setup of disaster videos from all the different tsunamis,earthquakes,avalainches,news clips,and Haat wort ofthings.. .derraol Friend MOVED to expend up to$600 to purchase a large fiat screen TV to be used for disaster preparedness presentations throughout the year. VOICE"i/CDTE:ON MOTION CARRIED UNANIMOUSLY' It. Interactive Emergency Preparedness Training A lids(Jack Maker) Maker said lie will contact the wood strop at the lauglla school to see if they would be willing to make the wheel of fortune a project and put It together for us.We would pay for the matemuaps. Drew Herrman stated the Baptist Mission and Island Trails Network also have wwcoodshops that they could also do something l°oke that. Darspua Spalinger MOVED to expend up to$500 for materials to construct portable interactive emergency preparedness training aids. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY' a. Use of f.IEPCr Funds to fly Incident Command System and Red Cross instructors to Villages(back Maker) Jim Mullpcann stated one thing we need to think about is that we have villages throughout the Wand who are in desperate need of ICS training and the like.Ile is one of°the primary instructors fuer the ICS training.We could go out to do the training but we also need to carne up with funding to pay for the aaiirfanre and stuuff"teo get out there.Some people are computer apt and some people are not computer oriented. We can teach those classes in a classroom event so they get the lnfonromatuaon,get It at a speed they understand link theme together and cover the same information for tiwe different ICS courses.. Maker stated the villages have asked if there is any way we could help them.He doesn't know if we can use II.EPC funds for this purpose but lie does have feelers out with ICDHS IE:M and they haven't gotten hack to him,Not only fuor ICS training but for Red Cross instructors to fly to the villages for a shelter or Page 4 of Local Emergency Planning Committee Meeting Minutes of Januar... Page 297 of 334 AGENDA ITEM #17.A.1. first aid class., 9f'we can use these funds he thinks we need to pay more attention to our outlying cities and villages. Jerrol Friend stated the Regional Forum is coming up and that would be a good process for YOU to make a presentaflon.They may be able to stay in lown a day or two.You would have all the villages fin one spot at one time.That might be the best venue for you,it would be cheaper,and you have die people here.Get a hold of Robbie Townsend to see if that would work for you. Mullican agreed will)Friend but it could be a two pironged process so maybe we could get niore people to, come.One of the benefits of flying out there is showing that we do care,we do want to be there to help. We want to ensure that they are caring for themselves and we can back thein up when they need it.. Eric Olsen statedsome other coris0erafions for the villages,lie likes the idea of going out to the villages because it shows them that we do care and they are not isokited..The internet fin the villages is slow,in addifion the Slate is losing money so our-villages no lounger have the position 1paid for anymore so we are losing VPSO's.Several villages have vacancies so whein they don't have law enforcement presence it does go back to the coinniunity to stand up and take part in that.He agrees with both ideas. Mullican said we can get with the organizers to find out ifthere is as way to extend soine time or even if it's not a full class we can gahi source firne to sit down to do a basic presentation.There is a lot of information we can,combine down to give them so they glean as much out of lit in a short firne. j., LEPC Village Represerflatives(Jack Maker) Maker stated he will be pursuing or contacting die villages to encourage thein to get a village representative that won't necessarily be as voting member at this firne to teleconference in to the meetings. They could also coordinate a location and perhaps get other people willInirk the village to listen to die meetings to see what we are doing., 2. Future Business for Discussion a. Other items of Werest for the good of the order(Open Reports) Maker slated we will do the Emergency Preparedness booth at CrabFcst and will coordinate with the Red Cross agai in to share that booth and try to get other agencies in there also.He'll start organizing that event and will be seeking volunteers to do two,three,or four hour sliffis in the boolh.lie's also considering of forming a cornmittee which lie can do through email.,If anyone is interested let him know. Mullican stated we are doaking to bring the Emergency Services Council together iin the rnear future so we can look at approving ouir Einergency Operations Plan that is in draft forme for a while.The Emergency Services Director sent copies out to everyone quite a while ago.'We will need to get everyone together to formally accept that so we could get rid of the big book and go down to the much smaHer and more triianageable book for our Operations Plans. Monique Lewk asked on the ICS training,will the 300 aind 400 classes be only available to LEPC or other members of die conimunhy also. Mullican said once people have their 1,2,7,and 8 we will put the word out that we are going to Ihollad the class.,The information just needs to be brought through, If you have people that you kinow need it you'll gel his crunil on the list,lie puts it together,they'll have an application tel fill out,and they will have to furnish their IICS cerfificates for the 1,2,7,and 8.He will go up to 2511people and when the list is full we are clone.lFwe don't fill(lie list we'll go annul it is filled. Monique Lewis stated as far as Fire Preventions Programs,have you thought about putting together a rural prograrn for the residents of'Chiniak.and Pasagshak where there is no fire service but there are things that they could be doing to protect themselves,prepare,know that when the Fire Dqiartment comes out and asks thern to evacuate there's a reason for it,and(hose types of thiiings. Mullican said he thinks that could work into sonic of the advertising that we're talking about.The State Forestry has alpire Wise Programs that isspecificagly deals with how far to keep brush cut back rrorn the horne and that kind of thing would help insulate homes against wild fires. Monique Lewis also stated for the possibility of flimybe a piirofessuonal exercise facilitation and design Page 5 of 9 Local Emergency Planning Committee Meeting Minutes of Januar... Page 298 of 334 AGENDA ITEM #17.A.1. service to get a full.-scale exercise going for some of tile things that you tailluled about,and tsunami sirens ror Chiniak and Pasagshaic area we can't hear the sirens here in town.She knows there use to be one at the library but it never really worked or at die school has never really worked either.Just a thought for the videoconferencing the ICS training for dime villages,the schools probably have better internet than the individual hornes or community buildings because they use videoconferencing to reach tile kids so that may be an option for leaching the adults too. Mullican said as far as tile tsunami sirens in Chiniak and Pasagshak,lie knows they are there but if they are not functioning that information needs to be fed back to us.There are a few people in the audience who are taking notes to make sure we.. BobTucker,Engineering&Facilities Director,stated that is already in the works and we do have same grant funding so as long as it runs through.We have a couple of sirens that aren't working and that grant fundhig is supposed to go towards repairing those sirens.It's in the works,the boxes are here,the assessments have been done,and so we are going to move forward with that.We'll go as far as tile money goes., Mullican said as far as the large scale drills,we have the Alaska Shield,it's run every two years and they are large scale drills..We have one coming till)in 2016.The Slate sellects time venue for what that particular one is.We did one two years ago and it revolved airound earthquakes and Isunam is to coinineinorate time 64'event,This one corning up is as terrorist/cyber-attack.He's one of die piriunary planners for it,we have things going on,and typically in those situations the EO C is heavilly involved in those driiills.The boots on the ground drill that's going to take place is a inuch smaller venue.Tile selection has been made for the event#o bring it into some real world context that would fit our community. Lewis stated(inaudible). Mulfican said the training itself revolves around file responders themselves,what we're going to do,how we're going to respond to it,whether we're doing hike the pirevious one,the 64'event conimenioration we stood the EO,C up for many hours and ran through constant input saying OK,now this building is taken out,this is going ort,here cornes the wave,and they respond to that pini there..The boots on the ground,we were holding a shelter drill at the same time,Providence was holding a mass casualty drill at tile saute time,and then in Emergency Services we were doing a building collapse where we actually had to go done to move large blocks of ceinentso we could get mannequins that were crushed,and that type of' thing.We work those through corrimunity merribers,that's where the advertising will come into play heavily to what do we want our community to do when these things 11lappein.'Voiunteer and that was somelhing dealing with the Chimak fire.'Fre mendous outpouring by our community,a lot of people corning,forward with bedroonis for people and things offf that nature.What it really brought up is the need for a volunteer coordinator to hellp bring those people together so we can get them all in one location and be able to say we need X number of bodies to do this,here's the hist to call these people up and meet us at Safeway in two hours.They'll rneet to check in,then they go out into the field kind of tithnig.,We want the cortionunity involved.Most of these drillis we don't bring the normal coininunhy members in to lake part in it because they are not trained in how to deal with it as opposed to letting them know,keeping themseives ready,storm ready,Istinanii ready,earthquake ready,have their food stuffs in their house so they can survive for that seven days,make sure they have their water,enough prescription medications so to cover them over a period of Ume,and stuff of that nature. Know what to do when tile tsunami siren goes off.That's where that active advertising llorograrrn would pay a lot of dividends., We are going to have to had wildlaind fires into it. Maker pointed out one ofille things we got out of our After Action Meeting for the Chinink fire was that -we need to get back up to speed on our quarterly Table Top Exercises for the Incident Management'ream and the EOC.We will be making an effort to ensure that-that Ihapopoens on a quarterly basis. We haven't had an exercise for a while and when you have Alaska Shield he,as Planning ChiefwHi go review all of his materials and he"il be pirepped when lie knows it's coming,'Fire Chiniak fire really caught everyone by surprise and he thinks everyone was a little rusty and we had to get into the books and just re-familiarize ourselves with everything. It takes some discipline to keep on top of dial all the time withoiA these"Fable Top Exercises,Table Top Exercises will better prepare us for the next event.. Public Comment Page 6 of 9 Local Emergency Planning Committee Meeting Minutes of Januar... Page 299 of 334 AGENDA ITEM #17.A.1. Stacy Studebaker stated that she wants to revisit the question.about the 1Pasagshak tsunami siren. She's a Pasagshak property owner who spends a lot of time there,Gime of the most familiar topics of discussion whether or not the tsunami siren actually works out there, She wants to know how we can find out when it is functional for sure,that would be really helpful. Bob Tucker stated presently it is not functioning.There's an issue to get power to it from where it is. With the power we thought we had permission and now we don't have permission so there's an issue with trying to actually get it hooked up and operational,not only the connection from town but electrical Bower as well.There's a couple of issues with that one, It is not operational. 'taker said when it does become operational we can use our webpage and facebook phage to get the information out.As an LEPC member,we will let you know and you can pass tine word too. Social media usually touches someone who will tell others. Stacy Studebaker stated there is a Property Owner's association in Pasagshallc sen if baker could let her know she can let the association know(inaudible). ,lira Mullican started one of the things in tine after action report was the meed ror tine ECSC to develop its own Nixie alerts and that way when people in C"hiniak sea:the Nixie alert it would say the Emergency Services[Organization or Emergency Operations Center so it would helps alleviate some people asking why is KPD telling ohne I have to leave*my home.If it's corning from the EOC;, it's a different venue and has that authority.We could also get the tsunami alerts arid chemical alerts out with directions as to what to deo as well.The radio stations come up online to assist with those situations also.We have multiple ways of getting the information out, We are trying to work with the system we have and we have to find the finances to fix the rest of it. Maker stated borough staff is looking at what value of having our own Nixie account and what.it. could provide tine borough because.'Cine road systems could phut out information,we Could pout out information for example,only temporary parking on borough roadways due to the fact that parking on borough roadways has on snow removal,and just messages like that. We're still looking into it. Drew Herrman stated when you are talking about the ICS recruitment and training,do you mean outside~off"the public employees.Are you looking to get the general public to be looking at that stuff'? Maker stated right now, LEPC membership would be a welcome addition,We do have Coast Guard people that are trained in the ICS also.If we had a large event we would be tapping everybody that we could. ?stated about two years ago,the Coast Guard Auxiliary nationwide requiredmember's to get at least the 100 level and it's been a struggle implementing that, Locally,eventually we got good coverage by posting a volunteer at the library a couple times a month. It's one thing;to say you can get the training,go online to do it,and a lot of people like having the hand holding and it has made a big;difference with pretty good compliance that way, It's something you might consider. Just make available to whoever needs it and say we'll have someone sitting;there at a certain time,drop by and we'll lead you through it.It really did help to get our numbers up. weaker stated,with regards to the ICS 100,200,700,and 800 courses,he and Mullican are big advocates of if there's any way we can make it mandatory for city and borough employees.Right now the City and Borough Managers are very supportive.For tine borough,we allow them to take these courses during working hours in their office. Without awaking it mandatory we would have to find people that have an interest in it.and those are the types of people that we're looking for that actually are willing to look into it because those are the types of people that are going to stay involved in it and want to be there.Maker could get information out there in our advertising; campaign. Mage 7 or Local Emergency Planning Committee Meeting Minutes of Januar... Page 300 of 334 AGENDA ITEM #1 TA.1. Kyle Crow stated lie has reviewed the Response Plan and he has quite a bit or background in this area with all the ICS training,and some experience involved in that with the Coast Guard. Fle has some concerns with the fundamental makeup of the organizafion and how it is structured and he is looking forward to learning more about it,taking a good look at that and whether it is in the best interest of the borough to continue to function with 100%reliance on the city to head this organization. Especially when it involves the villages and larger areas. In his experience and background,this is not a critique but just a comment,that someone such as yourself in your position would function as a basic and essential resource but rather than the lead with these big events.You have a lot of work to do with a lot of responsibility;you are an operational resource and a very valuable,essential one.The way lie is seeing it operating is you have been basically placed in a lead slot,in a leadership position which he believes should be an elected official and not a bureaucratic position.He says bureaucratic, not with any derogatory content but more of a definition. Aimee Kniaziowski stated regarding Crow's comments,the borough and the city code require the City Manager and she doesn't know how long ago that was decided it would be the City Manager would be responsible ror that but the big joke was that the city had tile guns and trucks, we had the resources to put toward it.It's always been that way. If that's something the elected officials themselves in the code,that's certainly fine.She's never heard of an elected official leading the Emergency Services Center but it doesn't mean it couldn't be looked at here if that's -what the community-wanted. From a city perspective, it puts a great deal of strain and she thinks Maker and other borough officials would agree that we spend hundreds and hundreds of hours in training in doing this."Phis is truly an auxiliary thing for us,but we've been trained and committed to doing it and it's worked alright., We just don't have tile depth that we need for community members so this is a good organization that we can pull from,people that are committed iike'rorn Trosvig and people from that kind of background that are willing to get tile appropriate training and step up to help backfill some of those positions,but it is in both codes and has been there for a long time.She does know from her attendance at the Preparedness Conferences, it's an unusual situation, most boroughs have a paid position that handles it,not an elected,but a paid position,or an office like the Kenai Peninsula Borough. It takes money.She doesn't know what the answer is, it's an unusual situation in Kodiak. Maker stated the system we have now does work, it gives us a larger pool,it gives us what depth we have without the joint City/Borough lMT and Emergency Operations Center. We just wouldn't be able to do it and he re-emphasized what Mullican just said,we've ramped up the EOC for actual events at least four or'five firries in the last three years as well as for Alaska Shield and table top exercises.If you want to see the city and borough work-together that's probably best venue you will see, it is seamless and flawless,no questions asked,everybody gets along.The stress level in our EOC,the way we work together, is low and that was one or the positive comments we got from the Alaska Shield Exercise. Kyle Crow said the only issue lie has is that the authority that is placed in a non-elected official, the overriding authority,and the overriding responsibility. In his experience,for example in the Coast Guard Base Kodiak,the commanding officer is the lead and the largest issues lie doesn't have all that training and relies heavily on his experts;the Fire Chief and the Marine Safety Detachment,now that would be the role of what our Fire Chief is doing here.In this particular case we have placed all that authority on a non-elected official and if you look at the Emergency Response Plan,that authority has the authority to impose law,to create law on the fly without any committees or anything else in a worst case scenario.That is where he believes the highest elected official,and his suggestion would be the Borough Mayor be placed in that position to be able to observe and make those tough calls rather than a hired staff position. He's not saying that that person would be in the lead position would have the experience or all the training and Page 8 of 9 Local Emergency Planning Committee Meeting Minutes of Januar... Page 301 of 334 AGENDA ITEM #17.A.1. participate in all the training events but that One occupy that position as a figure in the Response Plan and that he has overriding authority.Crow thinks the mayor is in the best position to make those leaderships calls when the big events happen. Quite obviously,Crow is sure lie would be in a reap fife situation deferring a great deal of that day to day, hour to hour,minute to minute, operational supervision and direction to be coming from his appointed staff members that do have those qualifications and tools. Mullican said pie brought ups some good points aurid he encouraged Crow to attend some of the trainings. We talk about the Emergency Operations Plan.You are correct,the Emergency Services Director does have a pot of administrative power but that's backed up by the Emergency Services Council which the mayors are on and has to approve any kind of law that you are talking about,"Khat has to be done through there and then the sidebar to them is bringing in the elected officials,and the elected officials work with the Emergency Services Council who gives direction to the Emergency Services Director.That's how the system is designed.The Chinuak fire,for instance,was a very fast moving,very much still in a response mechanism untull the forestry people got here so we never got down to the event where any of that str.uff needed to be brought in to bring in the Emergency Services Council to bring in the council and assemblies to have their input through the proper chain of command to give direction to the Emergency Services Director so they can then disseminate theme out airnongst the different organuzatiions and assignments.They dui have input there, iit's not that you have one person wino's essentially the hung or queen of the whole command.There is venues that are brought stuff into it but there has to be a siiingle point of control to render out aid. again here the Emergency Operations Center typically(inaudible)the Incident Commander. In this instance because it was a single point incident, it's unusual for the EOC to step up to that position and that's what we dad in this C;himniah fire..The primary focus of the EOC is to make sure that everyone gets what they need,in the order that's set down by the Emergency Services Nirector who receives direction from the Emergency Services Council during these longer and larger events.'rhe elected officials absolutely have input into these but the elected official inside running the ECSC,he doesn't know of any in the State of Alaska that has an elected official inside their EOC,They have their positions in either the Emergency Services Council or they have a position in the elected official's body that brings information to the Emergency Services Crouned. Next Meeting b.. Apsrii15,2016 c. Next LEPCr /SERC`<Meetings-April 29,2016 d. Next Division of Homeland Security&Emergency Management(DH-HS&nM)Bi-annual Preparedness Conference-To Be Determined Adjournment Mayor Jerol friend MOVED to adjourn. VOICE VO TE ON MO TION CA RRIE D UNA NIMO U,5L F' CHAIR MlpLLIC AN adourned t l meeting at 2:53 p.m. KODIA ISI ASND R(:kt.G ILO E "RC 7Y PL A ' COMMITTEE OMMI`1C TEE By: ,Hum ulh mn,Chair PPROVED:: May 3,2 H 6 Page 9 of 9 Local Emergency Planning Committee Meeting Minutes of Januar... Page 302 of 334 AGENDA ITEM #17.A.1. VE I I D, SOLID WASTE ADVISORY BOARD REGULAR MEETING MINUTES Va(AY 3 2016 March 14,2016@ 5:15 PM .................. Kodiak Fisheries Research Center I M. RCE- 1.Call to Order Kow)tAK,ALASKA Chair Szabo called to order the Regular Meeting of the Solid Waste Advisory Board at 5:23 p.m. on March 14,2016 at the Kodiak Fisheries Research Center. 2. Roll Call J.Clay conducted a roll call and a quorum was established. The following members present were Chair Nick Szabo,Scott Arndt,Jeff Stewart,and Jennifer Culbertson.Steven Neff was absent. Also present were Bob Tucker Director of Kodiak Island Borough,Tom Quass Code Enforcement Officer of Kodiak Island Borough, Ken Reinke of Threshold Recycle, Nate Svoboda of Fish and Game and by teleconference Mike Shrewsbury of Alaska Waste. A. Approval of Agenda ARNDT moved to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. ®_Ap2roval of Previous[Winutes—_Februartg,2016 ARNDT moved to approve the minutes of February 8, 2016. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. S.Visitor Comments None. 6. DISS sl t i rre A A. Elements of Solid Waste Contract Bob Tucker presented the Solid waste Contract to the Board for review. Also presented was a Lands Use Map showing Borough owned property (Blue)for possible dumpster sites. He will be working with Mike Shrewsbury of Alaska Waste to determine the placement of dumpsters and how many dumpsters; will be needed to replace the roll carts on Hillside, Sharatin and Selief Lane Areas. He will check with the Assembly to find out when the change could be implemented.All customers will be contacted by a notice in their bill, Newspaper ads and Radio Solid Waste Advisory Board Regular Meeting March 14,2016 Page I of 3 Local Emergency Planning Committee Meeting Minutes of Januar... Page 303 of 334 AGENDA ITEM #17.A.1. PSA's. Mike Shrewsbury of Alaska will produce reports to find out how many residences►gill be affected. B.Reuse of Discarded Commercial Foodstuffs Chair Szabo explained that Board Member Jeff Stewart intended to have the Assembly change Borough Code to require the recovery of foodstuffs by nonprofits or the foodbank instead of going into the landfill.This would include enforcement such as fines. Chair Szabo believed the Assembly would not support changing code.Jeff Stewart clarified to the Board the food recovery program at this time was voluntary. Safeway and Wal-Mart may have corporate policies against donating their foodstuffs to the nonprofits. He wanted to initiate a program to reduce food items going into the Landfill (Food Recovery). He believed the foodbank serviced about 1,700 people in Kodiak per month. He wanted SWAB to send a letter to the Borough Assembly inquiring if there was interest in this program. Board members discussed sending a letter to merchants to ask about their policies and if they were willing to donate foodstuffs instead of sending them to the Landfill. Board discussion ensued. The Board decided Chair Szabo would send a letter to AC Express, Safeway and Wal-Mart asking them about their policies on foodstuffs being diverted from the Landfill. C.Civic Web Agenda Program Documentation Discussion Secretary Jenny Clay informed the Board about a Program called Civic Web which will be used for the Agenda and Packet.She requested the Board submit all back up for the agenda items one week in advance so that it could be available to the public before the meeting. 7. Visitor Comments: Tom Quass, Code Enforcement Officer of the Kodiak Island Borough commented that residents were spring cleaning and large items such as couches were left at dumpster sites. He was working with Alaska Waste and informing residents through PSA announcements on the radio that Community Clean Up on Saturdays May 7`h and 14th all items taken to the Landfill are free of charge. Ken Reinke,Threshold Recycling—The Track Team was having a fundraiser by picking up quite a bit of litter today. 8. Board Member Comments: Jeff Stewart—None. Jennifer Culbertson—None. Scott Arndt—We have fortunate that this winter was mild and the snow plows aren't having to deal with the roll carts on the road. Solid Waste Advisory Board Regular Meeting March 14,2016 Page 2 of 3 Local Emergency Planning Committee Meeting Minutes of Januar... Page 304 of 334 AGENDA ITEM #17.A.1. Nick Szabo -- Thanked Staff for all their continuous support, SWAB really appreciated it. We hope they continue to work with us. 90 Meetine Schedule: a.Set Meeting Schedule Discussion Secretary Clay asked if the Board if they would start scheduling their meetings in advance so the public would have more notices Chair Szabo said they would take it under advisement. The next regular meeting was scheduled for March 29"'at 5;15. 11m Ad' ournment l NDN moved to adjourn meeting. VOICE VOTE 014 MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 6,25 IPM, SUBMITTED ED : Date: ddd .den y-lay, Sec'etary KIB Engineering/Facilities Department APPROVED BY: W� [date; 11 D�" zabo„chair Solid Waste Advisory Board Solid Waste Advisory Board Regular Meeting March 14,2016 Page 3 of 3 Local Emergency Planning Committee Meeting Minutes of Januar... Page 305 of 334 AGENDA ITEM #17.A.1. Local Emergency Planning Committee Meeting Minutes of Januar... Page 306 of 334 AGENDA ITEM #17.A.1. RECEIVED F---- KODIAK ISLAND BOROUGH PARKS & RECREATION COMMITTEE MA'Y 3 MINUTES j�1KT 01-FCEMarch 22,2016 Regular Meeting 7 p.m. '16 Cod'd fir ........... ------ CALL TO ORDER CHAIR SALTONSTALL called to order the March 22, 2016 Parks and Recreation Committee Regular Meeting at 7:03 p.m. ROLL CALL Requested excusal was Mamie Leist due to being out of town. Committee members present were Patrick Saftonstall, Sharon Wolkoff, Dale Stratton, Ben Millstein, and Heim Johnson(7:04 p.m.). Excused was Mamie Leist. Ex-officio members present were Alan Schmitt, and Corey Gronn. Absent ex-officio members were Frank Peterson, and Ron Bryant. A quorum was established. Community Development Department staff present was Director Pederson, Tom uass, and Sheila Smith. COMMITTEE MEMBER MILLSTEIN MOVED excuse Mamie Leist. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA COMMITTEE MEMBER MILLSTEIN MOVED to approve the agenda, VOICE VOTE ON MOTION CARRIED UNANIMOUSLY MINUTES OF PREVIOUS MEETINGS a January 26, 2016 and February 23,2016 COMMITTEE MEMBER MILLSTEIN MOVED to approve the minutes as submitted. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AUDIENCE COMMENTS AND APPEARANCE REQUESTS None OLD BUSINESS A) Trails Within the Watershed Area®Pillar Creek each trail(#47) (Mark Kozak, Kodiak City Public Works) Mark Kozak, Public Works gave a report on the importance of watershed areas, Filtration Avoidance Approval, new regulations implemented in the 90's, the Surface Water System to implement the Watershed Management Control Plan, protecting the source water with one key being to protect the source water from human activity within the watersheds, their Annual Filtration Survey done by the Regulators with physical inspection of the watersheds, and EPA standards. He stated signs were posted and rocks were put up to block trucks and four- wheelers from accessing the watershed areas on trail 47 and that seems to be working right now.The watershed areas are healing in a quiet manner to let it return to the way it was. B) Trail Summit Planning CHAIR SALTONSTALL went through the agenda and process. March 22,2016 Page 1 of 11 Parks and Recreation Minutes Local Emergency Planning Committee Meeting Minutes of Januar... Page 307 of 334 AGENDA ITEM #17.A.1. During discussion there was consensus to remove the regular meeting from the Trails Summit agenda title® minutes of previous meetings, audience comments and appearance requests, and old business items.There are other opportunities for the public to speak during the meeting. CHAIR SALTC STALL will meet with staff to ensure that we have everything for the summit. COMMITTEE MEMBER STRATTON said he wants to take everyone to Saltery mid-May so you can see the conditions of the trail. CHAIR SALTCIVSTALL stated we may want to make that our May meeting. C) Monashka Bandit Range uass said most of them are on State land. He said COMMITTEE MEMBER WOLKOFF has been sending him some different grants to look at. Quass said he applied for some of them and they flat out turned us down. There is another grant for Healthy Tomorrows that he will be working on and he's going to be talking to them. We need to be talking about what we want to accomplish with whatever grant money we get and how we can apply for it so it makes sense to what we want to do with it®whether it be cleaning it up and stuff like that. Quass has to have the application in by April 1". Some users are shaming other users of the bandit ranges. Troopers are actively watching them also. We've had signs up in the past and we plan to put more signs up® our Resource Management Officer, Quass® and Director Pederson have been working on some of those things not just signage and other things to try to make people realize they shouldn®t be shooting in areas like that. Director Pederson said if KISA would get it together to do what they need to do to get the outdoor ranger opened again but it might help, at least for people that are going to use a bandit range no matter what we do. Just so you knout they got® a couple of weeks ago, their permits in place to build shelter over the firing line at Salonie Creek. It will make it a much more desirable place, Originally® they were going to do some series of individual shelters including one at the pistol range site out there.The permit so far is one longer structure over the firing line for the rifle range and they are still planning, hopefully, doing something on the pistol range as well. It's not a solution but it's a piece of the puzzle if you have a more desirable place to shoot hopefully they will go there. COMMITTEE MEMBER MILLSTEIN asked how people find out about the Salonie Creek when it's open,that's maybe the issue. Director Pederson said that®s been an issue with KISA because this year or last summer was the time for the periodic review under the grant and at one time that State grant money that the borough got® they were pushing for it to be open to the public five days a week. KISA,that's the struggle, but they have a caretaker out there. Caretaker's get rent for less than half the market value that it would seem to Pederson that they could keep it open. They made the commitment at the time we did the grant report to be open 16 hours a week, two days, but they sort of haven't been doing that. It®s just the grant report way. He hasn't checked the website lately but it .says one afternoon a months which he doesn't think is fulfilling the intent of the public access. The public can walk in at any time but you have to be a member to get the key to the gate. It's public land and actually KISA has no authority over the roadway®that gate is there because the borough put it there due to vandalism and other things.The key system works for KISA but their lease does not include that roadway because there was an issue with the former caretaker sort of going out there and taking ownership of the roadway, which caused some problems. That's how you get a key, if you are an annual member of KISA whatever the fee is. People have objected to that because at one time he heard in order to be a member of KISA you had to be an NRA member and there were people who objected to that connection. That was an issue. We have told them because it was in the grant, they can charge for the use of the range, they can charge a fee and there was some discussion that they wanted people to sign a release so we said they cant do that because it's public land.You can ask them to but you can®t deny them March 22,2016 Page 2 of 11 Parks and Recreation Minutes Local Emergency Planning Committee Meeting Minutes of Januar... Page 308 of 334 AGENDA ITEM #17.A.1. access if they don't sign a release. There's some ongoing issues that he knows Duane Dvorak has been in communication with. COMMITTEE MEMBER MILLSTEIN asked if part of their lease have like a performance thing that they are required to do those two days as you mentioned and if not would it work to add that language. Director Pederson said it's not a speck number in there, at one time the State DNR was pushing, Barks and Rec was pushing for five days a week and the borough said that's unreasonable, there's no way that's ever going to, a volunteer organization like that could ever do that, and it was agreed at the time five to seven years ago that two days a week should be adequate. Then we noticed when it came time for renewal that the website says only one afternoon a month. COMMITTEE MEMBER MILLSTEIN asked if their lease is current and to when. Director Pederson said yes, he doesn't know,that he could see Dvorak. COMMITTEE MEMBER MILLSTEIN said it's a prime piece of real estate. EX-OFFICIO COREY ORONN said if you are having bandit range issues and we're not having a range actually open maybe that's a really solid step right there. Director Pederson said there is a relationship there but not a direct one. You could be open every day at Salonie Creek,you could be open like it used to be in the old days when you could o out to shoot anytime behind the indoor range and there was still people out shooting at the bandit range. Quass said, come on,you know people in Kodiak,they don't wart to conform. EX-OFFICIO COREY ORONN said if it's an issue that's an angle that could be looked at as a way of cleaning up. CHAIR SALTONSTALL said he will argue the other side too because he was a person who got really mad when he had to join the [VRA to get a key. He then talked to Duane Dvorak and the KISA people, and found out a lot about it.They are actually getting pushed from the other side; NRA gives them insurance. SALTONSTALL joined the NRA, and can see their point. He would like more access. Director Pederson said they are required to have insurance. He said it's in much better shape then it was years ago.They did a nice cleanup and graded the road last year. EX-OFFICIO COREY ORO N asked if the gate even has operational hours on it. CHAIR SALTONSTALL said it does. COMMITTEE MEMBER STRATTON asked if the Code Enforcement is out there at the bandit range or is it the same people every time you go or different ones. CHAIR SALTONSTALL said yes, it's different people. Quass said he's never seen the same person twice. COMMITTEE MEMBER JOHNSON said you can see it,targets are left, it's always been there. CHAIR SALTONSTALL said that's why getting grant money to clean it up and putting up signs, people will see it. He thinks it could work. Someone is going to get shot there and if we don't do anything. But it doesn't look like a shooting range anymore and fewer people will use it hopefully° We all decided as a group not to go down the hammer route because it wouldn't work. CHAIR SALTONSTALL asked Quass if the committee is happy with this,Quass is going to work on the grant and he asked Quass if we need to come up with ideas. March 22,2016 Rage 3 of li Parks and Recreation Minutes Local Emergency Planning Committee Meeting Minutes of Januar... Page 309 of 334 AGENDA ITEM #17.A.1. Quass said he's not sure yet but he'll send out an email if he kind of has an angle of what we can incorporate using that money to provide clean up materials and stuff like that, try to get an organization that we could use like the Boy Scouts for an Eagle project or Girl scouts and things like that. We can take a look at that and then the reason he'd like to try to use one of those organizations and use funding to make sure we have, he doesn't think we have to worry about lead remediation at this point. There's lots of bullets out there but he doesn't think it's that bad. Also, if you have an organization like that it's news worthy, then it becomes an article of"this is what's happened in this area and this is these people cleaning it up, and community pride and that sort of thing." Sometimes you can gain momentum that way with the shaming of people to step using it. ) Termination Point(Placeholder) Nothing new. ) Saltery Trail Improvements(Placeholder) Director Pederson said they did the assessments last summer, and we've sort of developed the work programa did the contract, and there was some work that did get drone towards about the time slivers started running a couple of areas where the water carne down it was carved out and was getting a little dicey going over it in the one place where the water carne down and hit the road, ran down and washed out all the vines at one of the nastiest rock places. This year the remainder of the work under the grant will occur this summer that will involve bringing a barge around from Pasagshak with the equipment to come up from the bottom.The focus of that grant was Coastal Water duality Impact so it's not just trails, if that coincides with better trails and safety thaft great but there's not enough money to fix everything. Clearly, the priority areas for work are down at Bedsprings Hale and up from there where the bank is cut back and the trail goes right along with it. "ThaVs really a direct water quality impact so he's moving that in and either blocking or signing so people dont continue to run right up to the edge getting erosion going. There's only so many improvements there. If anyone is interested in the specifics duass has a copy of that program that's being done by Island Trails Network that will occur this summer he believes in August. There will be days when the trail will be blacked while they are working on it. Most of the improvements this year will be on the other side. CHAIR SALTONSTALL stated now when we do this Trail Summit we will be getting input on Saltery Cove but our focus will be on the other areas so that we can get T d's so eventually we can get more money to fix other areas. Pederson said they are doing the race again this spring, going in the Miarn side and over and back out. COMMITTEE MEMBER STRATTON said it's from inecou e's up over and back in to Saltery. Pederson said duass has a copy of the grant if anyone wants to see it. P) Island.Leake Trail Improvements(Placeholder) Pederson said all the work has to be done by June 300'or we lase that money due to this being the last extension they will give. Island Trails Network is doing the work improving a couple of the bridges,shipping up the beams, swinging one of the bridges, and doing some improvements there.'They'll be starting on it soon. ) Killarney Hills(Placeholder) Director Pederson said now that Sara Mason has joined Community Development Department, she is taking ownership of this project, and she's also developed a work plan, a schedule that wasn't included in your packet that we gave to P Z recently and asked them to look at it, think about it,get back with staff if they have any comments or issues.We are beginning that process so there will be a lot of interaction with the neighbors and other interested parties. He envisions at some point there will need to be some sort of joint work session with P R, P , and possibly March 22®2016 Page 4 of 11 Parks and Recreation Minutes Local Emergency Planning Committee Meeting Minutes of Januar... Page 310 of 334 AGENDA ITEM #17.A.1. the assembly to try to get all the parties together at the same time. There is some data gathering, assembly information, and Mason is working on a letter to the neighbors about embarking on this, keeping there in the loop as the borough is committed to do. As you go through this and have any comments give Mason a call. CHAIR SALTONSTALL said it looks like you are trying to do an assessment of park and field needs. Pederson said that was the product that we Just gave to P&Z recently(inaudible). EX-OFFICIO MEMBER SCHMITT said he had asked that we are going to move it to New Business for our April P&Z agenda hoping to tell her to get started on it and that we are Off with it. He for one was really excited to see this because it's doing all the contacts that need to be made, involving this group and the City Parks and Rec. He said on the P Z side he can say that he's the minority, most of the P Z folks, although there haven't been any votes he thinks the majority would say that residences should be put on the lot. Fleas also on the borough Lands Committee and they kind of think the same thing, although they've got it in a long-term. one of the big factors for SCHMITT is the cost associated with putting in sewer and water there because you are dowry to bedrock, When the borough cleared that land for the hospital they took it down to bedrock and to put in sewer and water it's going to be quite the cost. Dart of what ,son is talking about doing is getting the numbers. P&Z previously initially approved a four lot subdivision that didn®t come to Parks and Rao and when Pederson got the cost estimates for putting in the sewer and water for those lots it carne back because it was goring to make more sense to do more lots to try to spread the cost out. Pederson said you missed one step, when it was going to be on the last land sale in 2014 the assembly balked saying it was because of that cost that we do not want to sell those four lots as a tract and have one developer buy it and sit on therm. If they're going to sell there they want to sell therm as individual lots so folks could have a chance to buy one to build a home.Then they carne back with again, a new disposal request for up to nine lots,then PZ sort of balked at that but they blessed the six lots but we need to do a master plan once and for all to figure out what the community is going to do with that property before we have any more discussion of a land sale. That kind of got hijacked by all the work that PZ has been doing associated with things that has spawned out the closure of Jackson's Mobile Home Dark, With Martin Lydick retiring and Mason corning on board,we have people that can focus on this. EX-OFFICIO MEMBER GRONN asked -OFFICIO MEMBER SCHMITT as a Planning and Zoning Commissioner in regards to this tract, what is the huge push because making all of these lots available is not goring to be affordable housing. It doesn't matter who you are you aren't going to make a piece of land and call it affordable housing in this community. It's not going to happen unless the government gives it away, and even them you couldn't build a house for less than $250,000 with sewer and water, so his question for P Z and this committee would be what is the huge push. That's a huge question and is affordable housing even being considered for this study by Mason. Director Pederson said there®s a couple of misconceptions. First,to subdivide it the borough has to put in the infrastructure, and he thinks there are those on the assembly and PZ with different views but he doesn't think they are looking to make a profit on that. They are looking to get land in the hands of people because every public meeting we have we get that testimony that there's not lots for people to buy because most of the vacant lots have been snapped up by a couple of owner's that he's sure most of you know who they are. They will sell you a lot only if they can build you a house. He disagrees with Groan on his cost estimate of building a house because there's some people running some serious numbers.'mother thing P Z is looking to work on is a new zoning district for smaller lots to reduce the land costs. Not affordable housing as defined by HUD, but less costly housing. That®s the push because every meeting we go to people cry out about getting borough land, and that's the only flat piece we have evert though there would be rock casts involved,there®s utilities next to it, ices flat, any other piece of borough land has are March 22,2016 Page 5 of 11 Parks and Recreation Minutes Local Emergency Planning Committee Meeting Minutes of Januar... Page 311 of 334 AGENDA ITEM #17.A.1. little pieces here and there are all hills that would require a lot of tree removal and would be even more expensive to get utilities to. From a planning perspective® making use of the available infrastructure is a logical place you would look at. EX-OFFICIO MEMBER ORO NN asked what about the lot behind Safeway that construction is being stored. Pederson said because that was Smoky's dump before it might be a better place to have sports fields than to have houses and you would have to extend utilities back there too. COMMITTEE MEMBER JOHNSON said you already have utilities stubbed; water, sewer, and electric to lots that were sold to people where there is not road for. If you are looking for affordable or cost effective housing why not get the fourteen lots that there's already water and sewer behind Island Lake. Pederson said those are not in borough ownership.Those were platted in 1952 as water access only.When the Federal Government disposed of that property it was no roads intended to go on that land. Now they have water and sewer because of water quality issues® but the borough doesn't own them to sell the lots that exist, there's no public right-of-way because it's all easements, it's Pruitt Lane. There are issues going on and the guy has been in our office probably at least five hours this week alone,there are legal issues going on with access® rights, and easements. One thing the borough has done on Peninsula, the other one that comes into that area,whenever someone has subdivided they've been required to dedicate so eventually if everyone does,there will be a right-of-way® some kind of legal access back there.The only land the borough has or the city, an extension of Van Scheele. First of all its zoned Natural Use and second there are anadromous waters in there and a lot of wetlands. That was the charge of the Borough Lands Committee,to look at all of this land. EX-OFFICIO MEMBER SCHMITT said coming back to Tract R-2, on Mason's page 2 she has the value of the improved lots, she kind of wants to do a return on investment analysis which makes sense. SCHMITT suggested at the last P meeting that if they are also going to consider moving the ballfield that the cost of doing that needs to be worked into it and whose going to pay for it. All of these things need to be looked at. He thinks it's going to be real important for this group and anyone else you know about to be involved in this process to be heard because flat land is good for houses but it's also good for ballfields® and we need both. EX-OFFICIO MEMBER GRONN asked where is the borough with these current six lots that are approved to be sold. Director Pederson said no,there's still preliminary plat approval and it doesn't look like it pencils out so that's one of the things the Land Committee will be looking at because you've got in a public process, you have to go out to do a Request For Proposal, you have to go out to bid for the survey work® road work, water and sewer lines so there has been some preliminary discussions. That ended when Bob Scholze retired and then there was a hiatus there until Duane Dvorak came on board. The Borough Lands Committee has had maybe three or four meetings now and they are really working hard. Their charge is to look at all the borough lands and other lands and formulating trying to get a land sale this fall and they are focusing on low hanging fruit to get a sale going. They have three categories; short-term, medium-range, and long-term, looking at things like development constraints or will it require Comp Plan Amendments and rezones in addition to platting or rock work and everything else. There's a hierarchy they are working through. EX-OFFICIO MEMBER GRONN said for Planning and Zoning and the Lands Committee, has the borough also reached out to an organization like Kodiak Island Housing for more on affordable housing, saying we're not going to sell this as an individual lot,we're going to sell this as a multi-complex unit so that way you are getting that target group. It's something to consider because the individual house you aren't going to get the most return for, you're not going to serve the most people,you are going to get one family. March 22,2016 Page 6 of 11 Parks and Recreation Minutes 11 Local Emergency Planning Committee Meeting Minutes of Januar... Page 312 of 334 AGENDA ITEM #17.A.1. EX-OFFICIO MEMBER SCHMITT said we haven't gotten to that stage yet. There are some larger parcels like on the comer of Sharatin and Rezanof that is a multi-acre parcel that conceivably could. In corning back to this he was excited to see what Mason had put together because it seems pretty comprehensive, talking to a lot of stakeholders, all the stakeholders she could think of. COMMITTEE MEMBER JOHNSON said when the original six lots started as four and thea nine, then six lots came. Director Pederson said until the final plat is recorded for the six lots the plat still exists in the public record for the four lots. EX-OFFICIO MEMBER SCH ITT said the borough never put in the sewer and water. Director Pederson said that is correct, but they could sell it as a block or individually without sewer and water. EX-OFFICIO MEMBER GRONN asked if that was a stipulation that you can sell it as a block if you don't put sewer and water in. Director Pederson said he didn't say that, he's just saying the way it happened in the past there are four platted (inaudible) of record. once you plat a lot you created a division of land and for all time for sale or use,What happened is because the water was there somebody forgot to look and didn't make the borough put in the sewer before they did the final plat for these four lots. EX-OFFICIO MEMBER GRONN said because someone goofed up back then,it's OK now. Director Pederson said once the plat is recorded in the public record that's a lot for all time. COMMITTEE MEMBER JOHNSON said when we talked about that and the utilities weren't in because that's a terminus line, he believes that was going to bring the utilities in on that end to capacity. Even if you put new utilities in to the giant Killarney Hills it would have to be a whole new line, isn't it. Director Pederson said yes, there's different thoughts. The initial thought, there's a manhole cover up towards Schmitt's house where it sort of ends. EX-OFFICIO MEMBER SCHMITT said he is on the hump but there are two houses further down going towards KANA,they drain sewer wise sanitary sewer drain towards Murphy Way. Director Pederson said the initial thought was to pump up to that but later discussions with Kozak the thought would be to tie in down on Rezanof or ultimately, for example it was all developed with something other than sports fields maybe running a line down Murphy and looping it through and back out.You loop your system but all of that would be,we don't know. CHAIR S LTONST LL said we got the plan and we'll keep watching it. EX-OFFICIO MEMBER SCHMIT7 said to stay aware and you may need to rally the troops. In response to EX-OFFICIO MEMBER GRONN question of you did say there was another portion that has a timeline on it that didn't get copied in here, isn't that what you said, Director Pederson said yes,there was a brief timeline that was attached to the back that wasn't put in. Tom Quass said we elected not to put it in because it's going to change by the next meeting from P Z because then they will, because then they will,you didn't have any, it wasn't concrete. EX-OFFICIO MEMBER ORONN asked if this information was posted on the borough website. Director Pederson said he doesn't know if it has been or not, again this was a draft, it's just a draft product for P Z comment,that's why you have it. COMMITTEE MEMBER MILLSTEIN said it's on the website, he read it yesterday. March 22,2016 Page 7 of 11 Parks and Recreation Minutes Local Emergency Planning Committee Meeting Minutes of Januar... Page 313 of 334 AGENDA ITEM #17.A.1. Director Pederson said you are gating way into the weeds, Gronn, where's the timeline. W'e aren't even there yet,this was just putting together, here's a framework for discussion. EX-OFFICIO MEMBER GRONN said you said there was a timeline, he just asked if there was an attachment and that's why he asked. Director Pederson said but it was a framework for discussion of the process, not a timeline that we're already planning on. CHAIR SALTONSTALL said we'll keep up on this and keep it on our agenda. H) Anton Larson Road Project®#2 on CIP List(Placehol er) Director Pederson gave an update stating it's on the CIP List. Cuass said we got that last month and he doesn't think anything has changed. Director Pederson said he doesn't see any money coming out of the legislature for that. COMMITTEE MEMBER MILLSTEIN asked if it was a placeholder just to talk about whether or not there was new information. CHAIR SALTONSTALL said yes. NEW BUSINESS A Spruce Cape Helo Pad future use Director Pederson said this is one of the things the Lands Committee has looked at. This is an example of an atlas that Duane Dvorak put together and staff of numerous parcels. It again is a living document being updated as need be at each meeting. The help pada the Coast Guard won't use it anymore so it's just sitting there unused.The Lands Committee said we should look at this, and this is an earlier version of the map, maybe we should look at grading a lot on either end to dispose of and then keeping the middle part for the dumpster pad and maybe developing a little park area with picnic benches, barbeque pits or something. The discussion last month, I think they all were wanting to explore one lot to dispose of at the helo end, but not the other end because it gets pretty narrow, so the rest of it would be essentially recreational use or a dumpster location but consider recommending to the assembly whether or not they should dispose of the lot where the help pad was. COMMITTEE MEMBER MILLSTEIN said that would be a perfect place for a donne. EX-OFFICIO MEMBER SCHMITT one of the committee members had an idea for a viewing place to look at the channel with beats coming or going. CHAIR SALTONSTALL said the far end would make a great, little park. Director Pederson said the sense of the group at the last meeting was let's continue forward looking at and then dimensions will work out and Pederson thinks you can get one lot out of that end,and keep the rest for some sort of recreational. CHAIR SALTONSTALL asked if the committee will see this again when it goes to Planning and Zoning. Director Pederson said if it gets that fare The Lands Committee will make a recommendation to the assembly, they are thinking of a memo, we recommend you start the process to consider disposal of this lot and that one and whatever it is, and then that would trigger an actual assembly by motion would say we want to proceed forward with the disposal of property which triggers review under Title 18 by PZ and also concurrent if necessary Comp Plan and rezoning actions,thea it goes back to the assembly for a final decision. CHAIR SALTONSTALL said as a committee do we runt to continue to watch this. March 228 2016 Page 8 of 11 Parks and Recreation Minutes Local Emergency Planning Committee Meeting Minutes of Januar... Page 314 of 334 AGENDA ITEM #17.A.1. EX-OFFICIO E BER SCHMITT suggested the committee goes to look at it and if you have ideas bring thea back. CHAIR SALTONSTALL said we should keep it as a placeholder then. COMMITTEE ME EER WOLK FF said she has a concern with the area where there's a lot of erosion, will there be a guardrail or something. Director Pederson said there's no discussion or any identified improvements for that so all the Lands Committee is looking at is should we dispose of a lot here, the rest would remain in borough ownership and it might be something this committee gets involved with if we want to do something with it,what would we do and where would the money come from. CHAIR SALTONSTALL said it would be something like the bandit range, We would come cap with a grant and make a park here. COMMITTEE MEMBER MILLSTEIN said he doesn't necessarily feel it needs to be kept on as a laceholder but if people corse back and say they looked at that parcel and they feel that we should talk about it again,then we should peat it back on the agenda. Consensus to bring it back if need be. EX-OFFICIO MEMBER GRONN said one thing is a few meetings ago, maybe November, you talked about doing a Parks Master Flan and now you are talking about adding parks here. Maybe it's time to bring it into discussion before you talk about adding another playground/park area or viewing area. CHAIR SALTONSTALL said he agreed and we've said that. This is great, the Killarney Hills thing. EX-OFFICIO MEMBER GRONN said even with that maybe that's considered, maybe it come out of that that land is not necessary but without looking at a Comprehensive Plan you are Just throwing a dart in the sky, going off comments and other things happening. Is that in the borough at staff level being worked on at all. Director Pederson said that's a charge we talked about a couple of years ago in this committee that that would be the job of this committee to work on a Parks and Rec Plan for the borough, CHAIR SALTONSTALL said we would never be able to write it and would need to advocate for it, We tried to write the Trails Plan for two meetings and we got one paragraph written for five hours of work. EX-OFFICIO MEMBER GRONN asked who did the 80's plan, there's an 0's Parks Flan. Director Pederson said he has no idea. CHAIR SALTONSTALL said we've been talking about this with the city and we both realize it needs to be done. Director Pederson said maybe the city would do one. EX-OFFICIO MEMBER GRONN stated we would love to do it for ours but we are in a small boundary although we maintain all borough sports fields so we would definitely want those to be considered. He said that himself would include in our planning because we serve the community through the services. Director Pederson said that the Lands Committee was not recommending a park here, maybe that's something that should be considered. He thinks they quickly realized there maybe potential for one lot and that would be the extent of their charge. COMMUNICATIONS ) April Planning and Zoning Public Hearing Items March 22,2016 Page 9 of 11 Parks and Recreation Minutes Local Emergency Planning Committee Meeting Minutes of Januar... Page 315 of 334 AGENDA ITEM #17.A.1. Director Pederson said Item A was withdrawn®the Variance request. EX-OFFICIO SCHMITT said New Business Item E.ideally we will be passing it on. Director Pederson said that's scope and Timeframe® if you have comments about the content of that draft give Sara Mason a call. EX-OFFICIO SCHMITT said if one or more of you want to come to the April meeting, during Citizen's Comments say you support moving forward with the planning process for Killarney Hills® it wouldn't hurt. It's not a public hearing so you would have to give your comments under Citizen's Comments. Director Pederson said you could also may do a letter to say the committee supports the planning process for moving forward for that parcel. COMMITTEE MEMBER MILLSTEIN MOVED to authorize the chair to draft on behalf of the borough Parks and Rec a letter to the Planning and Zoning Commission in support for a Comprehensive Plan for Tract R2 of the Killarney Hills Subdivision Master Plan. VOICE VOTE ON MOTIONCARRIED UNANIMOUSLY COMMITTEE MEMBER JOHNSON MOVED to accept Communications VOICE VOTE ON MOTIONCARRIED UNANIMOUSLY SPORT Meeting Schedule: • April 5, 2016 Parks & Recreation Committee `trails Summit - 7 p.m. — KIE Assembly Chambers • April 26® 2016 Parks&Recreation Committee regular meeting-7 p.m.- KIB Conference Roam COMMITTEE MEMBER JOHNSON MOVED to accept Reports. uass stressed that if we knew for sure you were going to able to be there. If you could let Smith knew when she sends out an email as soon as you can. In order for us to sweat the whole quorum thing®the earlier the better. VOICE VOTE ON MOTIONCARRIED UNANIMOUSLY COMMITTEE MEMBER JOHNSON MOVED to accept Reports. VOICE VOTE ON MOTIONCARRIED UNANIMOUSLY AUDIENCE COMMENTS None COMMITTEE MEMBER'S COMMENTS EX-OFFICIO MEMBER SCHMITT said he'll be out of town for the Trails Summit but he should be here for the next meeting, and he continues to support the committee's efforts. EX-OFFICIO MEMBER GRONN said he may not be in town for either meeting. He said on Tract R2, moving forward with a master plan of considering all uses is definitely needed.What ever outcome is decided it needs to be zoned properly so there is no question of what it is,Whatever it comes out it needs to be designated and it needs to be moved forward rapidly. If it lingers out there it kind of builds animosity amongst community members because we hear about it often in his line of work.Again City Parks and Rec provides all the services for those user groups. If you haven't been out to Tract R2,we have it cleaned up and got the dilapidated trailer out of there and cleaned up the entrances.They are starting to use the fields again. March 22,2016 Page 10 of 11 Parks and Recreation Minutes Local Emergency Planning Committee Meeting Minutes of Januar... Page 316 of 334 AGENDA ITEM #17.A.1. COMMITTEE MEMBER SALTONSTALL said he will write the letter up and send it to COMMITTEE MEMBER MILLSTEIN and then send it in to staff. ADJOURNMENT COMMITTEE MEMBER JOHNSON MOVED to adjourn. CHAIR SALT"ONST"ALL adjourned the meeting at 37 p.m. F OD ' el SOOUGH i PARKS AFDC l .CP 'AT lO' COM IT 7 EE By:, Patrick Saltonstalla C ATTEST: Ey Sheila Smith, secretary Community Development Department APPROVED-April 2S,2016 March 22®2016 Page 11 of 11 Parks and Recreation Minutes Local Emergency Planning Committee Meeting Minutes of Januar... Page 317 of 334 AGENDA ITEM #17.A.1. KODIAK ISLAND BOROUGH PARKS & RECREATION COMMITTEE V 2016 TRAILS SUMMIT MINUTES D A M April 5,2016 7...p,mL—A"awWP-' CALL TO ORDER CHAIR SALTONSTALL called to order the April 5, 2016 Parks and Recreation Committee Trails Summit at 7 p.m. ROLL CALL Requested excusal was Dale Stratton. Committee members present were Patrick Saltonstall, Heim Johnson, Sharon Wolkoff, Marine Leist, and Ben Millstein. Excused was Dale Stratton. Absent ex-officio members were Frank Peterson, Ran Bryant,Alan Schmitt,and Corey Gronn. A quorum was established. COMMITTEE MEMBER MILLSTEIN MOVED to excuse Dale Stratton. VOICE VOTE CARRIED UNANIMOUSLY Community Development Department staff present was Tom Quass,Sheila Smith, and Janel Day. APPROVAL OF AGENDA COMMITTEE MEMBER LEIST MOVED to approve the agenda. VOICE VOTE CARRIED UNANIMOUSLY NEW BUSINESS A) Trails Summit 1. Introduction: Role and Responsibility of the KIB Parks and Recreation Committee CHAIR SALTONSTALL explained the role and responsibilities of the Parks and Recreation Committee according to code stating their duty is to identify existing and future recreational demands including indoor and outdoor recreation, evaluate existing and future recreational needs, and we generate priorities and action plans including Capital Improvement Projects that have to do with recreation. CHAIR SALTONSTALL said we did a Trails Plan a couple of years ago. The Trails Plan is not just an inventory of trails; it is a public process where we looked, got input from the general public, and we came up with a plan that helps the borough develop and it guides the borough when they are developing, it protects the trails, they know what the public wants. The committee decided to have Trail Summits where the public can give input so we can address each area as it came up.We started on Russian Ridge then we did the area behind Bells Flats, Jack& Lee Lakes. Lately we've done the Burma Road area. We've been moving from one area to another. At these Trail Summits, the idea was that if some areas have problems the public can come to the Trail Summit to let us know so the we can come up with solutions. These Trail Summits are a good way, as we'veaddressed these areas they are great because hopefully we can show them to people who fund grants.We have been doing the Trail Summits for the past few years and the main thing the committee has been doing is coming up with Trail Management Objectives (T O's). They are all what these little segments are on the maps. The Borough GIS Analyst takes the existing data from the GPS information for these trails so we know what the grade is, how eroded it is, and she puts all that information together for each segment The most important part is the landowner® if a trail crosses over to a different landowner, it gets a different TMO. Different landowners has different issues. For example, some landowners allow four- wheelers so we need different TMO's for each segment with a different landowner. The TMO's are Parks and Recreation Trails Summit Minutes Page 1 of 9 April 5,2016 Local Emergency Planning Committee Meeting Minutes of Januar... Page 318 of 334 AGENDA ITEM #17.A.1. not the law, we just come up with haw the trails are used,When we apply for a grant we can say the public addressed this and ghat its needs are. People who give money out for grants are much more likely to accept it. We've done the T `s and at thea Trail Summits we've been corning u with big projects with each area. We put together an ORTAB grant for the Russian Ridge area to build a trail around Seaver Lake and to build a bridge at the far end of Von Scheele because all the four-wheelers were going in the lake area. For Jack and Lee Lakes, we saw one of the biggest heeds is to get some easements to be get from Jack and Lee Lakes out to the public land with native land in between because there are no easements across its Tonight we want your input, we've pretty much finished the T C's for this area. We are going to come up with a overall statement about them from the input received tonight, and we may come up with areas that need some more work. CHAIR SALT NSTALL called the break to allow everyone to view the maps and T O's. 2. Introduction of the Kodiak Island Fuad System Trails Master Plan 3. Goals and objectives of the Plan—Implementation of the Plays . Trails Summit Concept 5. Trail Management Objective(T O)Development for Trails 6. Accomplishments BREAK BREAK BREAK BREAK AUDIENCE MAY VIEW TRAIL MAPS AND T O'S Pillar Mountain to Bells Flats via Burma Road Trails Systems 1. Introduction CHAIR SALTOSTALL stated you have had the chance to look at it and he gave a summary of his general impressions of what the committee found during the To process. We're going to take what we learn here to come up with some projects of what the main priorities are and attach it with these, and it will became part of the public record.We showed different areas on the map that has erasion issues® talked about seasonal use, two bridges that need to be repaired and washed out trail, parts of the trail not suitable for four-wheelers. He opened it up for public input. 2. Review of Issues Identified Curing the Trails Flan Process for Pillar Mountain to Bells Flats via Burma Road Trails 3. Audience Comments — Pillar Mountain to Sells Flats via Burma Road Trail System (Three Minutes per Speaker). Eric Linscheid stated for A13, he volunteered his help in replacing the bridge There's also a portion of a trail for about%mile that's been eroded with the rains the last two years so maybe you could redesign the trail or to connect it. Mike Sirofchuck thanked the committee and stated he hasn't had the time to read over the materials but he's walked many of those sentients shown on the reap. He thinks a trail that starts at the bottom of Pillar Mountain and went all the way to the Rendezvous or farther would be a great idea, Anything we can do to encourage that for hiking® biking, or whatever. Surma Road is in really bad shape but it seems like it's something we may want to think about as an emergency access for vehicles,worst case scenario it might be the only way to get to Sells Flats. It would require millions of dollars of work but it's an idea to think about. He appreciates the committee's work on this. Sandra West stated she agrees with both gentlemen and she thinks it's a great idea if we can get a connection between Pillar Mountain and Sells Flats. As Sirofchuck said® that section after you get to the fairgrounds over to the Rendezvous which also accesses all the residents would be great.A bridge sounds good, this part here was really steep, maybe clean up the trucks but then we don't know the name of the trail if we clean up the trucks. Parks and Recreation Trails Summit Minutes Page 2 of 9 April 5,2016 Local Emergency Planning Committee Meeting Minutes of Januar... Page 319 of 334 AGENDA ITEM #17.A.1. COMMITTEE MEMBER MILLSTEIN said he'd be interested in hearing other people's thoughts on this. He is conflicted because there is a trail from Pillar Mountain all the way to the fairgrounds and he rides it a lot. There are some rough sections and some creek crossings. He thinks it's a great idea to have the Burma Fuad as an alternative route if some of the Chiniak Highway gets washed out because we've seep it happen, and we know it's going to happen again. On the other hand, he likes a challenging trail, it's all walkable and rideable now evert if you do get your feet wet, and there are some rough sections. If we make it better we're going to be encouraging more people to use it with less expertise so it's a conflict to him. pie's not saying we shouldn't or should, he would like to hear more of what people thing about that conflict. Jird Willis stated he thinks if you open that up you'll get more people out there using it, and more people than are supporting the activities that you are doing and maybe volunteering to Improve things. You don't want to take away all the hard stuff that you are saying but you want people to go out there and say hey, we've got this big, long trail° Maybe the Rendezvous would get really excited, look all these people are going to show up and have lunch here. He can support having that access where a lot of people can use it. Eric Linscheid stated one of the really rough sections of that trail is that if you drop down Pillar into Swampy Acres, the erosion over the last couple of years has just re-defined that trail.We use to do bike rides down it, races can't be sanctioned anymore because it's too steep so his question is how would you repair it or make it better. Second, what money would it take, would you have to recut the trail to the side. If you would have to recut the trail to the side, that's probably doable. It would be fun to go up there to look at options to see what could be done for a good price and labor. CHAIR BALTONSTALL said we actually made it not for four-wheelers because if you had it that wide It would have to be,to build the trail would cost too much because you'd have to go by certain guidelines so we actually lowered it so you could do more of just a little trail on that. That's what we thought of when we did the TMC.What we really want to hear is the problem areas and what areas do we want to fix. Steve Paulsen stated he agrees with Linscheid on his first comment, this area on A13 on Burma Road that is washed out completely needs a focus of attention but he's also in agreement with COMMITTEE MEMBER MILLSTEIN to perhaps limiting the amount of construction on that road. An alternative to the Chiniak Highway, he's not sure he understands that, the State is responsible for keeping up that road, correct. If it were to, he thinks we could get an immediate repair on that. He can't see a mass influx of people going from Bells Plats on Burma Road. There are other sections of that roads up here,that are pretty rocky. Fleas a little concerned that you want to bite off more than you can chew here. CHAIR SALTON TALL said small projects are what will probably be happening. Cj Next Area for T C' —Saltery to Miarn to Pasagshak 1. Introduction CHAIR SALTONSTALL said this is going to be our focus for the next year but if you have any comments on that whole area. He's been hearing a lot today about hove from Lake Miam to Pasagshak isn't getting any use at all,that the trail is in such bad shape it's not being used. That's the kind of feedback that we want. Just tell us what you said during the break or write there down and we will start Incorporating there into the T C®s, Steve Paulsen stated he tried to bike this section of trail last summer in August and it was almost impassable due to being overgrown. He hiked it five years ago and it was much better so there's very little four-wheeler traffic on it, and it is a dual track. It needs to be cleared up which is his biggest concern. The section of trail all the way from Saltery to Miam is actually pretty goad. He doesn't recall there being any issues there. His other concern is this eastern most track from Summit to Miam is just impassable with mostly swamp. What needs to happen is a focus on pushing traffic up to that ridgeline so they can bypass that swamp area. Pushing fourwheelers Parks and Recreation Trails Summit Minutes Page 3 of 9 April 5,2016 Local Emergency Planning Committee Meeting Minutes of Januar... Page 320 of 334 AGENDA ITEM #17.A.1. down to that area is just compounding the situation because it's never going to be passable, it's a huge swamp and it's deep. Mitigating the amount of damage the four-wheelers are doing to that area is pretty huge too. Mike Sirofchuck stated he wished he knew which trail Paulsen was on because when he walked from Saltery to the Miam section it was boggy, muddy, the trail was in terrible shape, and it was awful.This was before the race and iVs his understanding that after that ATV race last year the trail was in even worse condition than it was before.The fact that we've had 33 inches of rain in the last three months he really hopes that ATV race won't happen again.When he was on that trail there were bogs and they have become braided because one area gets bottomed out so the A 's just keep going wider.There were lots of places where you could see the Alders had been cut and tried to fill in mud holes and so forth. He even found the occasional piece of geo-block randomly just sitting in the mud or in the marsh here and there, but generally not to any good effect. Anything that happens when you go east of Saltery is going to require probably teas of thousands of dollars if you are going to try to bring it up to ATV grade because it needs gravel, and he doesn't think geo®block is enough, you will need culverts, gravel, and so forth. That's just in that section from Saltery Cove to get to the Miam section, and thea from Miam over to Pasagshak there are some parts where the old ranch road is still good but there are also bottomless bogs. The problem with that trail is what do you do on your ATV when you get to Pasagshak. There is no crossing of that river, that road that goes through the subdivision is maintained by the residents out of their oven pockets, and as one of those residents he wouldn't want to be paying for what might turn into an ATV trail if this trail starts getting a lot more use. He would be looking to the borough or the trails committee for some remedy if that were to happen. Kodiak just doesn't have the soils or terrain in the sense of the composition that really lends itself well to heavy motorized vehicles, and he's seen it time and time again and he's certainly seen it on that trail. The idea of trying to work on the Saltery Cove road to improve access there so more people could use that makes sense.That is a road, there has been some work dome on it already. That makes sense but anything east of that ether than that trail that gees from the Olds River into Summit and Miam, that's had a lot of work on it as we know. Trying to keep that going makes sense but to really make them appropriate and to minimize or eliminate damage from ATV's is really going to take a lot. Foot traffic seems to be OK if you don't mind getting your feet wet. He went up to his knees in places and that was during a dry period. Its kind of like what COMMITTEE E EER MILLSTEIN said about the other one, to hire as a hiking route it's great, there is a noticeable enough trail in almost all areas although as Paulsen pointed out it is getting overgrown. You can fairly well follow its route finding isn't that difficult. For bikes, he heard some bikers say "eras it you who pushed your bike ten miles" so it would definitely need some work there. The question is do we want really good trails in teras of the tread and so forth or do we want to kind of have routes that are a little more challenging and maybe keep the numbers down a little bit,When he was on the Parks and Recreation Committee, he knew Andy Schroeder was getting some grant money to work on the Miam trail, from the Olds River up to Miam, and there were some old timers that called themselves the Kodiak ATV Club who were rather incensed that government money was being used to do trail work there.That kind of pu led him but in talking to there one of the things he discovered was they like the fact that the trail wasn't in very good shape so it meant only a few people could actually make it up there. People with the ability and experience to ride their A 's up there and it sort of kept out the rift raft. Part of their objections to the improvements was that it would open it up to a lot more people and use. That's the balance you are always trying to work with. Right now, it seems that Saltery to Pasagshak is OK for hiking and Cather things not so good right now. Andy Schroeder, Island Trails Network Executive Director, stated Island Trails Network is Sander contract with the borough for several trail projects, We assist the borough with acquiring funding and labor to maintain our trails. In some ways we are clients and other ways we are customer.We work closely with the borough in a number of ways; both on a grassroots level and on a contracting basis to do trail work. He just wants to give some general comments on his perspective on the trail systems and what it takes to maintain it.There are 350 miles or so of trails on the road systema That is a lot of trails per capita, We continue to selectively to try to build more, we have a great and Parks and Recreation Trails Summit Mmutes Page 4 of 9 April S,2016 Local Emergency Planning Committee Meeting Minutes of Januar... Page 321 of 334 AGENDA ITEM #17.A.1. expansive trail system. We have a diverse set of trail users; motorized, non-motorized, full size vehicles, baby strollers, trail runners, and mountain bikers. Each of there has a right to use and enjoy our trail system, and each deserves the outdoor recreational experience that Kodiak can provide. His suggestion is as you go through this TIVIO process, as the funding for trails is increasingly hard to come by, some of our long standing funding mechanism like Recreational Trails Program (RTP) money which makes improvements to our local trails are threatened, they are still here but those funds are diminished and more difficult to come by. His suggestion would be to try to; maintain trails for each user group, and have a trail for everyone. He doesn't feel every trail needs to be for everyone but with the number of miles of trail per capita you really can push some activities to certain trails and some to different trails, and some are multiple-user groups where we all enjoy the trail. Others may be for one user group or another. He would limit to the extent possible the built structures, sometimes you can®t get around it, and sometimes you need a bridge but bridges are very expensive. For every bridge that's built it®s a lot of trail that can't be brushed, erosion issues that can't be dealt with, and other built structures that won't get attention. In the oil days when there was a lot of money we tend to build and possibly over build. He thinks in the future we need to be selective about what built structures we put up because they need to be maintained and replaced. He advocates for a mini alistic approach to structures and to the trails, Part of that can be done through management and encouraging folks to use trails in places where the ground can sustain it, where we have appropriate sub-straights, rocky areas, etcetera. Specifically for Miam, there doesn't need to be a loop there. That area that Steve Paulsen was talking about it is every bit as bad and maybe worse than he described. He doesn't think you would have any objections to Just wiping those off the map. You would eliminate one of the biggest criticisms and threats to trails that are threats to natural resources® the salmon habitat and wetlands. If you d commission a portion of that trail he thinks you would probably only end up helping everyone, he thinks the only people that go there are probably doing it by accident. You can do these things through passive measures.They don't need to be done by enforcement' it can be signs, and public service announcements. He thinks this is hew we need to continue to move forward through trails management. That and a minimalist approach he thinks we can continue to have world class trails even with reduced funding. Erin Lester stated regarding trail users and multiple different lasers of different ability levels® she thinks we need to review our trail system as,from a public health perspective we live in Alaska,we have access to outdoor recreation but we also have tough weather in Kodiak. She sees many people in her office who are struggling with their mood throughout the winter, obesity, and we need to encourage everyone in our community to get out and move to maintain their health. Again making trails accessible for all users of all ability levels is important. Kari Eschenbacher stated she thinks if you are able to put some TLC into some trails, she's not saying they have to be perfect, if we put that out and It attracts more risers that would be a wonderful thing. People need to get outside more. They will appreciate the outdoors and the trails more.There are still plenty of other trails on Kodiak that are hard enough for those who want to do more above and beyond and not be around people as much. Steve Paulsen stated he thinks the Pasagshak gated community is probably the reason why this section of trail is so overgrown, probably the lack of people coming Out of Pasagshak or realizing that there's no way out unless you know someone. It's preventing people from traveling there, He wants the committee to keep that thought in mind. Also, this section of trail here is in dire need of repair Just south of the fork, right where that black dot is. They were doing construction on that some time ago but evidently, they have quit. He doesn't know what brought that about, who was doing it, but there was a lot of work going on but it seems to have stopped. CHAIR SALTONST LL said those black dots are salmon crossings. Paulsen showed them on the map where he was talking about. It's the third black dot. He said it is pretty rough right there.The trail that is there(inaudible)the old farm road. Janel Day, GIS Analyst,found the place on the reap. Parks and Recreation Trails Summit Minutes Page 5 of 9 April 5,2016 Local Emergency Planning Committee Meeting Minutes of Januar... Page 322 of 334 AGENDA ITEM #17.A.1. CHAIR SALTONSTALL asked if anyone knew what happened to the old bridge, there used to be another bridge that crossed at that area that kind of just got torn down. Cid it get ripped out. I guess we can't rebuild it because people probably wouldn't allow that. He asked Mike Sirofchuck if he remembers the old bridge. Mike Sirofchuck stated he does remember the old bridge but only vaguely. We bought our Inst in 2001 and at that time the old bridge was already gone. It's his understanding that it was used and abused until it fell into the water. The problem now is all the land that's across the river there is actually private owned and even that apparent road that comes into those last little cabins that Smoky owns,there is no easement there, it's all private lets. Even to try to replace that bridge you would have to buy or acquire easements or something. Everything across the river is private land until you get to the State Park boundary across the river. Some of you may have seen the sign there but if you are looking across the river, looking at the bridge then heading down towards the mouth of the river, as long as you see a house on the right that is private land on the other side of the river there. CHAIR SALTONSTALL said just for the record, when we decide the area to make the T C®s for we have it ending at about that salmon crossing. He thinks we decided to not include the Pasagshak area,we had it end right around there. COMMITTEE MEMBER JOHNSON said we deleted the entire Portage trail because we knew it was going into private property and we wanted to leave that as a separate chunk at a different time. Mike Sirofchuck stated one point about the Portage trail is he does know that people walk across the river or carry their bikes across and thea ride that. There really isn't a place for a vehicles or A 's to cross. He does knout people that have walked across to access the trail. Slrofchuck is talking about the area where the current bridge is now. ?stated further up is State land. CHAIR SALTONSTALL said there will be more chances to comment because we will be working on this one for a while. This area will came up again at the Trail Summit in the fall. CHAIR ALTCsTALL stated we've already heard a few of these but you can have comments about, do you have any other areas that you want us to see about examine some other place. Any other issues you see somewhere on the trails,this is your chance to comment on that. 2. Audience Comments(Three Minutes per Speaker) J Audience Comments on Road System Trail Issues (Three Minutes per Speaker) 1. Identify Project Ideas,Talk about Trail Conditions, and Issues Torn Lance stated he lives on the back side, the dark side of Russian Ridge. He would have no problem with people using trails as long as they respect them but back there cuff the end of A2 extending out on Russian Ridged just in the last six years there's been a growing group of people that are using that and they are pioneering trails everywhere. They are using fat tired motorcycles and A 's going right up wet draws. There's an old historic wagon road that went over the top from about where the city reservoir tanks are, there's an old wagon road that was also a military read that went over the top and down into basically Marmot Road.There are pieces of that that they are trying to climb up and there's also another stretch that has a little ridge that runs parallel to the highway towards overlooking the landfill where they are also pioneering to now. Every time he goes back there, he's a casual hiker, he just gets disgusted and he goes to Abercrombie so he doesn't have to look at it, He's a Soil Conservationist by trade and many years ago he worked on some of these trails with the Conservation District when he first moved here in 2003. Some of the old A er's were concerned about as we develop these trails it would just encourage more people to use their and that's why they didn't approve. Like Sirofchuck and Schroeder said everybody knows our soils, our moisture regime don't necessarily jive for high traffic ability of some of these places. They may be appropriate for foot traffic or really light use by A 's, maybe some of the Parks and Recreation Trails Summit Minutes Page 6 of 9 April 5,2016 Local Emergency Planning Committee Meeting Minutes of Januar... Page 323 of 334 AGENDA ITEM #17.A.1. most erodible trails bort highly desirable for ATV's or some commercial purpose perhaps, sight- seeing and that sort of thing„ and ATV ventures, Maybe we need to do what has been done elsewhere like the Salmon Diver; access permits, or like the boundary waters of northern Minnesota; meter out permits to allow only a certain amount of people into the back country on certain trails that are more apt that can take more use. Let more people use it but on these specific areas that have certain values, that need more protection maybe we have to have some sort of pe it system and there that permit system could in turn help fund trail maintenance projects. Fee's not saying that's for everywhere but it's an idea. His biggest concern is making these trails and then not enforcing the abusers. They are ripping right up (inaudible) then we get the big rain that blows it right out because there is a wheel track right up the middle of a wet meadow. COMMITTEE MEMBER MILLSTEIN said he thinks we all share that concern. unfortunately, he doesn't know if we have any ability to do the enforcement necessary to get to that point.We're all worried about these issues. CHAIR SALTONSTALL stated he thinks things have gotten better. For him, he thinks education. He thinks people are starting to get their areas, like Saltery Cove is a great area for four-wheelers. There's a great road and that's a great area. Since he's been here people get their areas; the hikers go to Termination Point,the four-wheelers go to Saltery Cove. Tarn Lance would like to agree with that and said again information and education is what we need more of, Maybe a little more signage and a budget for signs because they will get shot up, More information and maybe a red,yellow,green symbol on the Island Trails Network website to indicate trail suitability for activity if it's really whether people don't know that maybe they shouldn't go out there,they just don't think of things like that. Maybe some trail stop signs program;education. CHAD SALTOSTALL stated that brings up one of the problems with our trail maps and T O's is a lot of it is based on what the trail is suited for is written on there. He remembers on the Trails Map we had Abercrombie was suitable for four-wheelers, and people were thinking they could ride a four-wheeler in there when clearly you can't. We almost reed another sign, another category for a tot of our trails because right now the way it's done is if it's a road ifs suitable for cars, if it's five feet wide it's suitable for four-wheelers when that's not always the case. Furl Eschenbacher stated she thinks education and signage is really important, We are now starting to get some signs up. Island Trails Network is doing some of those wood plaques but she thinks saying what is writable, what isn't, distance, and those kinds of things would help everyone. It may discourage people who have a bad idea on a bad weather day, or try to do a four-wheeler down a narrow trail. she's seen people stuck on trails on their four-wheelers or trying to dig their four-wheeler out.Signage would definitely help in some areas. Torn Lance stated the Iditerock is scheduled to run again this year. It's the ATV race that runs from Middle Bay over to Saltery and Miam route like they did last year. They are gyring to do it again this year. He saw a sign for it at Spenard®s. He thinks this time they have three classes; single rider ATV, side by side ATV, and dirt bike. We have to tell people that some things just aren't appropriate in these areas,and this race is not appropriate back there. ?asked if that path cross multiple landowner's, CHAIR SALTOIVSTALL said for the most part, no. You can tell that these maps have all the different landowner°s and all the blue is State land. The first part is Leisnoi but there is an easement across it. In years past, our T O's for like Burma Road to Pillar Mountain was multiple landowner's, The T O's this year have a lot less landowners, We will only have six or seven T O's because the trail segments don't cross anything. Mike Sirofchuck stated he was very upset about the Iditerock last year, and he did everything in his power to stop it.To be frank, he contacted State DNR and was told that if there were less than fifty participants they don't need any sort of permit to do it on State land. He communicated directly with the gentlemen whose first name is Leonard, who was more or less the organizer of the race. He Parks and Recreation Trails Summit minutes Pape 7 of 4 April 5,2016 Local Emergency Planning Committee Meeting Minutes of Januar... Page 324 of 334 AGENDA ITEM #17.A.1. tried to appeal to his good judgement and goad sense because we had a heavy rainy period right before the date that race was scheduled and Sirofchuck asked hire to at least consider postponing it until there was drier weather and Leonard didn't see that as a necessity. Sirofchuck was told that the participants, the racers were going to volunteer to do trail work so the trail would be in better shape after the race than it was before. To the best of his knowledge,that volunteer trail work did not happen. It does concern hirci that this is the first he's heard that it's going to happen again because they just announced today that we had 30 inches of rain in the first three months. That's even rainier that it was last year. How do you educate people about such things when they don't want to hear the education. In terms of landowners, they had a permit from Lelsnol to cross their land and then the rest was on State land, and DNR said as long as there is less than fifty people they can have their race and DNR doesn't have any say over it. Jima Willis asked if that would be something the committee would look at as far as saying something to the State or anything like that. Do you have any pull to say something like"if you look at it after the race®there is continued erosion." CHAIR SALTONSTALL said we could put it on our agenda. COMMITTEE MEMBER MILLSTEIN said it's his guess that we are all sensitive to that same problems just as much as people here. He certainly would be happy to talk about it but he doesn't know if there is any recourse that we would have as a committee. Jim Willis(inaudible) CHAIR SALTONSTALL asked when the race is. Jim Willis said he believes it is May 21` CHAIR SALTONSTALL said he'll try to make sure it's on our next agenda but we don't have a lot of authority, COMMITTEE MEMBER JOHNSON stated we could ask Leisnoi to have their representative come by, and at that same time ask Leonard when their trail maintenance is going to happen because Schroeder said they didn't do any maintenance on the trail last year after the race. Schroeder stated they were going to provide a donation(inaudible). COMMITTEE MEMBER JOHNSON asked Schroeder of to his knowledge was there any donations or actual physical work done by the group. Schroeder verified there was no donation(inaudible). COMMITTEE MEMBER MILLSTEIN said realistically, any donation that would be meaningful in terms of trail work® would be much more than what they had raised daring the race. Where is no way they are going to donate enough to harden a bog that they trashed. It's not feasible, CHAIR SALTONSTALL said in his opinion, one of the best things that people can do is to take photos before the race because then you can have a before and after. That may be very useful down the road. Sandra West stated how about we all go out there to clean up all the trash before the race, take photos of that,and then take photos after. COMMITTEE MEMBER WOLKOFF stated this may be a good time to put in a plug for the Kodiak Island Racing Association. They have memberships available and it's not just for racing. It may take a couple of people off the trails. CHAIR SALTONSTALL stated as a committee®we have always advocated for a mud park, a place where people can go to dry whatever you want. Kodiak does need that. ?stated the loop around Miam is unnecessary but as far as he can see the loop around Summit as well, the western side of that there isn't much there. There is a perfectly gored trail on the eastern side of Summit, but that western side is right in the lake, which could be eliminated. Parks and Recreation"rails Summit Minutes Page 8 of 9 April 5®2016 Local Emergency Planning Committee Meeting Minutes of Januar... Page 325 of 334 AGENDA ITEM #17.A.1. Andy Schroeder said Island Trails Network did the eastern passage around Summit Lake as a project in 2006. It was to provide a more sustainable route past Summit Lake and to eliminate the need for the western portion of the trail around the lake,which does go into the lake. That is a fish bearing lake and that trail goes right through spawning habitat. A fair amount of money went into providing five bridges and segments of geo-black.What we ended up with was two routes around Summit; you can pick your route. Part of the reason we've been trying to get into signage at ITN is to try to provide a mechanism to know what the right thing is and then it's up to the people to choose it.A lot of times people don't' know what the right thing is and they may not even think that they are riding through habitat. The other question he would pose is; before we had a Code Enforcement Officer, we still had zoning and the lack of resources to enforce something doesn't mean we can't say what is right, what is appropriate, or what is legal. Again, we need people to know what the right thing is and that's one way of doing it, Whether or not there's an Enforcement Officer there handing out tickets is another issue. CHAIR SALTONSTALL thanked the public for corning. COMMUNICATIONS-None REPORTS Meeting Schedule: ® April 26, 2016 Barks& Recreation Committee meeting -7;00 p.-KIB Conference Boom • May 24, 2016 Parks&Recreation Committee meeting-7:00 p.m.-KIS Conference Room COMMITTEE MEMBER JOHNSON MOVED to accept reports. VOICE VOTE ON MOTIONCARRIED UNANIMOUSLY AUDIENCE COMMENTS None COMMITTEE ME ®S COMMENTS Done ADJOURNMENT COMMITTEE MEMBER LEIST MOVED to adjourn. CHAIR SALT'CNSTALL adjourned the Trail Summit at 6:25 p.m. K ISLA IC OR6U PA K A D RECD EAT`IO COMMI E By:, Pat?iSaltons d r ATTEST: By: RZWCA, Sheila Smith, Secretary Community Development Department APPROVED: April 26,2016 Fade and(Recreation?mals 5urnmuit P4 hautes IRage 0 of 9 April 5,2016 Local Emergency Planning Committee Meeting Minutes of Januar... Page 326 of 334 AGENDA ITEM #17.A.1. WOMENS BAY SERVICE AREA BOARD REGULAR MEETING&BUDGET HEARING MINUTES RECEIVED Date: April 5,2016 1 MAY 4 20161 Call to order:7:06 pm - Pb ,a»NiA�„Owa.iuEa�4e% Commissioners Present:Dave Heuman,Dave Conrad,Bill Ecret,Grey u ,roly Isadore and George Lee Commissioner absent:Jessica Horn Contractor Kevin Arndt present.No other people were present. Minutes approved and signed:Regular meeting March 8,2016 Contractors Report: Worked on 3 New Work Orders • Pot Holes on sides,and in centers • Ditching along S Russ Ck at Eskew. Chairman's Comments: • Met with B.&W.Eskew re: S Russ Ck ditching fronting their parcels. Unfinished Business: Fire Department • Emergency Shelter o Follow up electrical work in Apt pending • Turnout Replacement; approx 4k each set, 10 sets needed.RFP pending • Suburban disposition;at mechanics now. • Scott Pack Replacement:RFP pending • New Shelter open-house to coincide with clean-up day May 7 2016. Road Service • Asphalt Repairs • Cottonwood Circle encroachment,ongoing • Culvert markers,Heuman,ongoing New Business Fire Department • 4 Gas meter Purchase Local Emergency Planning Committee Meeting Minutes of Januar... Page 327 of 334 AGENDA ITEM #17.A.1. WOMENS BAY SERVICE AREA BOARD REGULAR MEETING&BUDGET HEARING MINUTES o JI move GE 2nd to spend up to 3.2k for a new device,unanimous yes roll call vote. Road Service • Road Service Contract Renewal with MK Enterprises. o GL move DC god to extend contract 1 more option year,unanimous yes roll call vote, Board Member comments • JI; need grading at dumpster pad on Sgt Ck • BE; BF Rd too wide/pot hole city at Young's driveway • DC;Met with USF&W re:Lake Orbin culvert project.Will pursue engineering for Beaver Pond cross road culvert at Chiniak-Mid Bay Dr.with residual monies. Next Regular Meeting May 3,2016 7:00 PM at the WBFD " Meeting adjourned at 8:10 pm CHAIRPERSON WITNESS Local Emergency Planning Committee Meeting Minutes of Januar... Page 328 of 334 AGENDA ITEM #17.B.1. s7lDl�'Y/Vy%/rur„arrrNif % Kodiak Island Borough Engineering& Facilities Department Projects Office 710 Mill Bay Road • Kodiak,Alaska 99615 Phone (907)486-9210 Fax(907)486-9347 TO: Mayor and Assembly FROM: Matt Gandel, Project Manager/Inspector CC: Bill Roberts,Acting Borough Manager Bob Tucker,E/F Director RE: Projects Status Report for Period Ending April 30,2016 KODIAK HIGH SCHOOL ADDITION AND RENOVATION The majority of work on the Kodiak High School Addition and Renovation is now complete, with nine of the ten project phases reaching completion.The remaining phase includes exterior siding at the existing school areas housing the shop classroom wing and new school district offices and landscaping completion. Watterson Construction completed installation of the exterior siding in April 2016. The remaining landscaping is scheduled to occur in spring 2016. Before and After Photos of Siding Installation 00 %iris ilii; ii o MCI y a 9 r, it iii iii I��IIIII y VII'R' ;, /� r I e April 2016 Change Order Report, Other Projects Report, Proje... Page 329 of 334 AGENDA ITEM #17.6.1. LANDFILL LATERAL EXPANSION Phase I of the Landfill Lateral Expansion project was clearing, excavation and realignment of the road at the landfill,and was completed in August 2012. Phase 11 was construction of a new fully-lined landfill cell and leachate collection system, and was completed in November 2015. Landfill staff began placing bales of municipal waste in the new cell in February 2016. Phase III was construction of the new Leachate Treatment Plant that is currently operating in a semi- automated state. Issues with operation of the influent pumps have been resolved. Contractor ASRC Eskimos,Inc. is still working on resolving some minor repair items. Staff and CH2M Hill are proceeding with design of a rain sheet for the new landfill cell as presented to the Assembly on March 10, 2016.The rain sheet will divert rain water from the treatment plant saving operational costs.A bid package for installation of the rain sheet is scheduled to be issued in early May. FIRE PROTECTION AREA NO.1 EMERGENCY GENERATOR KIB received an Alaska Legislature grant in 2012 to provide an emergency power generator and switch gear at the Bayside Fire Station. In addition, the Fire Protection Area No. 1 Board agreed to provide funds to help complete the project. The generator and switch gear have been procured and RSA Engineering provided engineered drawings for installation of the new generator. Staff is currently working with the Borough electrical contractor to determine a price to complete the installation of the new equipment. FLOORING REPLACEMENT—MAIN ELEMENTARY AND PETERSON ELEMENTARY This project was included on the list of bond projects approved by voters in the 2014 election, and is for replacement of flooring throughout Peterson Elementary School and at the Main Elementary gymnasium. KIB issued approval for Jensen Yorba Lott to begin design work under term contract FY2014-13 and the project was put out for bid in March 2016. Bids were received on April 12, 2016.Two bids were received, and staff will be recommending award of a contract to the low bidder, Wolverine Supply, at the Assembly meeting on May 5, 2016. The work is scheduled to be completed during the upcoming summer. PETERSON ELEMENTARY BOILERS AND CONTROLS This project was included on the list of bond projects approved by voters in the 2014 election, and is for replacement of the boilers and mechanical controls system at Peterson Elementary School. KIB issued approval for Jensen Yorba Lott to begin design work under term contract FY2014-13 and the project was put out for bid in March 2016. Bids were received on April 12, 2016. Four bids were received, and staff will be recommending award of a contract to the low bidder, Wolverine Supply, at the Assembly meeting on May 5,2016.The work is scheduled to be completed during the upcoming summer. EAST ELEMENTARY ROOF REPLACEMENT This project was included on the list of bond projects approved by voters in the 2014 election, and is for replacement of the roof over the cafeteria wing at East Elementary. KIB issued approval for Jensen Yorba Lott to begin design work under term contract FY2014-13 and the project was put out for bid in March 2016. Bids were received on April 12, 2016. Three bids were received, and staff will be recommending award of a contract to the low bidder, Rain Proof Roofing, at the Assembly meeting on May 5,2016.The work is scheduled to be completed during the upcoming summer. Project Status Report—April 2016 Page 2 April 2016 Change Order Report, Other Projects Report, Proje... Page 330 of 334 AGENDA ITEM #17.6.1. KODIAK MIDDLE SCHOOL BUS CANOPY REPLACEMENT This project was included on the list of bond projects approved by voters in the 2014 election, and is for replacement of the steel bus canopy at Kodiak Middle School. KIB issued approval for Jensen Yorba Lott to begin design work under term contract FY2014-13.The ARB reviewed and approved the 95% design and it was issued for bid on April 15, 2016. Bids are due on May 10, 2016.The work is scheduled to be completed during the upcoming summer. Project Status Report—April 2016 Page 3 April 2016 Change Order Report, Other Projects Report, Proje... Page 331 of 334 AGENDA ITEM #17.6.1. 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Page 332 of 334 AGENDA ITEM #17.B.1. ®rr"I" "119�� Kodiak Island Borough Engineering& Facilities Department Projects Office 710 Mill Bay Road Kodiak,Alaska 99615 Phone (907)486-9210 Fax(907)486-9347 To: Bill Roberts,Acting Borough Manager Cc: Bob Tucker,E/F Director From: Matt Gandel, Project Manager/Inspector RE: Change Orders for Period Ending April 30, 2016 Below is a summary of approved change orders for capital projects for April 2016: Landfill Lateral Expansion Phase III ASRC SKW Eskimos,Inc.—Contract 2014-24 Change Order#11—($96,112.72) Settlement cost agreement with ASRC SKW Eskimos, Inc. to closeout project. Remaining contract amount after this adjustment is$71,841.83. CH2M HILL,Inc.—Contract 2007-22 Change Order#24-$10,216.00 Provide design, bid package, and services during construction for installation of rain sheet for Cell 1 as described in CH2M Hill memo dated April 1, 2016. Final contract date is being extended until August 31, 2016 to allow adequate time for design, bidding,and installation of the rain sheet. Kodiak High School Addition&Renovation School Specialty, Inc.—Contract 2014-33 Change Order#5—($8,450.00) Change Order 4 including a time and materials amount of $14,950 for Phase 3 FF&E installation. The final cost was$6,500.This change order is a deduct for the difference. Watterson Construction Company—Contract 2013-24 Change Order#69-$106,635.00 PCO #258— During construction of the KHS project the City of Kodiak Building Official approved a code modification to allow existing non-compliant fire alarm devices to be connected to the new fire alarm panel installed as part of the project. This code modification was approved on the condition that KIB upgrade the existing non-complaint devices in Area F and the Auditorium within a reasonable time frame. Change Order#57 included upgrades to the Area F fire alarm system, using KHS project funds. The Alaska Department of Education and Early Development will not allow use of KHS project funds for the Auditorium upgrades. The cost for this change order will be charged to Fund 469 Renewal and Replacement. Change Orders—April 2016 April 2016 Change Order Report, Other Projects Report, Proje... Page 333 of 334 AGENDA ITEM $17.B.1. Im \ \ Lri \ \ \ } \ \ in mmomm j [ - 5 ® ® - § _ § = J k \ \ ) / \ � � 2 } < \ \ ( �mm -. \ \ \ \ \ \ \ \ : § \ \ � ( \ April 2016 Change Order Report Other Projects Report Pr]o e. Page 334 0 334 Kodiak Island Borough Assembly Regular Meeting Guidelines May 19, 2016, 6:30 p.m., Borough Assembly Chambers PI,,,,,I1C"IASt;;;;; ANINt; t„INC`IE:. Please ii-°eurneiint:xr,r to turn off uringeirs oral 'your° cell Iphoines or Iput thi-�irn on vibratr. 1. INVOCATION Major Richard Greene of the Salvation Army. 2. PLEDGE OF ALLEGIANCE— Mayor Friend. 3. ROLL CALL KIBC 2.25.070.... the Chair shall cause the record to reflect the absence of the member„ the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse Assembly Member Peterson who is absent due to personal leave. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. All items in yellow are consent agenda items. Summary of Consent Agenda Items: Regular Meeting Minutes of March 17, 2016. Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildings, Public Facilities, Streets and Sidewalks Chapter 12.10 Changes to Existing Street Names; and Title 15 Building and Construction Chapter 15.4 Building Numbering, Recommended motion: Move to approve the agenda and consent agenda. VOICE VOTE ON MOTION 5. APPROVAL OF MINUTES *Regular Meeting Minutes of March 17, 2016. 6. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486-3231; Tall Free is 1-855-492-9202. 1:3�lease asl slllu' e kers ICo: 1. :sign iin 2. state tfieiiir narne for the record 3. t,u<,uiririu on the rn'icrolplhoine befoiu,-e speaking 7* AWARDS AND PRESENTATIONS A. Discover Kodiak Update to the Assembly— Director Chastity McCarthy. B. Bayside Fire Department Update to the Assembly— Fire Chief Howard Rue. Kodiak Island Borough Assembly Guidelines May 19, 2016 Page 1 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. Ordinance No. FY2017-01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Commencing on the First Day of July 2016 and Ending on the Thirtieth Day of June 2017 (Fiscal Year 2017 Budget). Note: At the work session of May 12 the Assembly discussed postponing this item, Because this item has been advertised for public hearing it is suggested to have a public hearing to allow citizens to comment before moving to postpone. Recommended motion: Move to adopt Ordinance No. FY2017-01. Staff Report—Administrative Official Pederson Clerk's Note: Attached on fo, paper is the substituted version of Ordinance No. FY2017-01. Recommended motion: Move to amend Ordinance No. FY2017-01 by substitution. ROLL CALL VOTE ON MOTION TO AMEND BY SUBSTITUTION. Open public hearing. Read phone number: Local is 486-3231; Tall Free is 1-855-492-9202. Please ask speakers to sign in and state their name foe the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion. Recommended motion: Move to postpone Ordinance No. FY2017-01 to the next regular meeting of the assembly. ROLL CALL VOTE ON MOTION TO POSTPONE. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS A. Ordinance No. FY2016-12 Amending Kodiak Island Borough Code Title 15 Buildings and Construction Chapter 15.10 KIBC Building Codes to Add a Local Exception to Eliminate the Requirement for Engineering for Certain Residential Construction in the Borough. The motion before the Assembly is to move to adopt Ordinance No. FY2016-12. Staff Report—Administrative Official Pederson Assembly discussion. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines May 19, 2016 Page 2 13. NEW BUSINESS A. Contracts 1. Contract No. FY2016-28 Playground Equipment Procurement. Recommended motion: Move to authorize the Manager to execute Contract No. FY2016-28 with Playcraft Direct, Inc, of Grants Pass, Oregon for Playground Equipment Procurement. Staff Report—Administrative Official Roberts Assembly discussion. ROLL CALL VOTE ON MOTION B. Resolutions 1. Resolution No. FY2016-34 Accepting the Recommendation of the Borough Lands Committee Recommending the Disposal of Certain Borough Lands as Surplus to the Public's Need and Authorizing Staff Action to Make the Recommended Parcels Ready to be Sold at a Future Land Sale. Recommended motion: Move to adopt Resolution No. FY2016-34. Staff Report—Administrative Official Pederson Assembly discussion. ROLL CALL VOTE ON MOTION 2. Resolution No. FY2016-35 Approving a License Agreement for the Temporary Outdoor Storage of Displaced Mobile Homes. Recommended motion: Move to adopt Resolution No. FY2016-35. Staff Report—Administrative Official Pederson Assembly discussion. ROLL CALL VOTE ON MOTION C. Ordinances for Introduction Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildings, Public Facilities, Streets and Sidewalks Chapter 12.10 Changes to Existing Street Names; and Title 15 Building and Construction Chapter 15.4 Building Numberirig. Kodiak Island Borough Assembly Guidelines May 19, 2016 Page 3 D. Other Items 1. Owners Request for Review of a Planning and Zoning Commission Action Denying a Rezone of Lots 10 thru 13, Block 31, East Addition Subdivision FROM R2-Two Family ResidentialTO R3-Multifamily Residential (KIBC 17.205.055B) (P&Z Case No. 16-012). Recommended motion: Move to direct staff to prepare an ordinance for introduction for rezone at the next regular meeting of the Assembly. Assembly discussion. ROLL CALL VOTE ON MOTION. 2'. Declaring a Seat on the Mission Lake "Tidegate" Service Area Board Vacant (Ms. Marian Johnson). Recommended motion: Move to accept, with regret, the resignation of Ms. Marian Johnson from the Mission Lake "Tidegate" Service Area Board and direct the Borough Clerk to advertise the vacancy per Borough code. Assembly discussion. ROLL CALL VOTE ON MOTION. 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486-3231;,Toll Free is 1-855-492-9202. l"„11ease ask slplea'keirs to.: 1. sign lin 2, state tlllidir narnr-w fog. tll-te record 3'a turn on tlhe 1T1ic1°ol ho11eID efoiiu-°e sl eal HrIg 15. ASSEMBLY MEMBERS' COMMENTS Announcements—Mayor Friend The next Assembly work session will be held on Thursday, May 26 at 6:30 p.m. in the Borough Conference Room and the next Assembly regular meeting is scheduled for Thursday, June 2 at 6:30 p.m. in the Borough Assembly Chambers. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION. 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N E fn Q O >; m V U � � � � Q H ire �. �' � • E mW L L Q cn p co o -a N U H ox ui m' p c�oi m 0, p Z� r o � L W LL o E CL 0 u O C L. -00 O ' N w •�'• CD Z R. O N C E a0. .Q O b 41 O 0 er = E J ',; O U .0 75 O V U Lr m LO 0 MCC 2 oe Um Cl) F- • KODIAK ISLAND BOROUGH Regular Meeting Regular Meeting Please1111''Willll''° .IIICIIII'' °""'1111'""" your name Pleasei'°°° SII''°t'.IIIUi" °""r your name �edf, -7Z4�1 i .m, View our website at www.kodiakak.us. Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough At its Regular Meeting of May 5, 2016, the Kodiak Island Borough Assembly Took the Following Actions. The Next Regular Meeting of the Borough Assembly is Scheduled on Thursday, May 19, 2016, at 6:30 p.m. in the Borough Assembly Chambers. RECEIVED an Update on Discover Kodiak by Director Chastity McCarthy. RECEIVED an Update on the Bayside Fire Department by Fire Chief Howard Rue. AMENDED, POSTPONED Ordinance No. FY2017-01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Commencing on the First Day of July 2016 and Ending on the Thirtieth Day of June 2017 (Fiscal Year 2017 Budget) to the Next Regular Meeting of the Assembly. AMENDED, POSTPONED Ordinance No. FY2016-12 Amending Title 15 Buildings and Construction Chapter 15.10 KIBC Building Codes to Readopt the 1997 Uniform Building Code for One and Two- Family Dwellings; and to Add a Local Exception to Eliminate the Requirement for Engineering for Certain Residential Construction in the Borough to the Next Regular Meeting of the Assembly. AUTHORIZED the Manager to Execute Contract No. FY2016-28 With Playcraft Direct, Inc, of Grants Pass, Oregon for Playground Equipment Procurement. ADOPTED Resolution No. FY2016-34 Accepting the Recommendation of the Borough Lands Committee Recommending the Disposal of Certain Borough Lands as Surplus to the Public's Need and Authorizing Staff Action to Make the Recommended Parcels Ready to be Sold at a Future Land Sale. ADOPTED Resolution No. FY2016-35 Approving a License Agreement for the Temporary Outdoor Storage of Displaced Mobile Homes. ADVANCED Ordinance No. FY2016-20 Amending KIBC Title 12 Naming Buildings, Public Facilities, Streets and Sidewalks Chapter 12.10 Changes to Existing Street Names; and Title 15 Building and Construction Chapter 15.4 Building Numbering to Public Hearing at the Next Regular Meeting of the Assembly. This Item was Approved Under the Consent Agenda. POSTPONED Owners Request for Review of a Planning and Zoning Commission Action Denying a Rezone of Lots 10 thru 13, Block 31, East Addition Subdivision FROM R2-Two Family Residential TO R3-Multifamily Residential (KIBC 17.205.055B) (P&Z Case No. 16-012) to the Next Regular Meeting of the Assembly. ACCEPTED W ith Regret, the Resignation of Ms. Marian Johnson From the Mission Lake "Tidegate" Service Area Board and DIRECTED the Borough Clerk to Advertise the Vacancy per Borough Code. Vol. FY2016, No. 27 May 20, 2016 Kodiak Island Borough Assembly Newsletter