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2016-03-10 Work Session Kodiak Island Borough Assembly Work Session Thursday, March 10, 2016, Immediately Following The Special Meeting Borough Conference Room Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda packet and seek or receive information from staff.Although additional Items not listed on the work session agenda are discussed when introduced by the Mayor,Assembly,or staff,no formal action is taken at work sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda.Citizen's comments at work sessions are NOT considered part of the official record.Citizen's comments intended for the"official record"should be made at a regular Assembly meeting. Page 1. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 2, AGENDA ITEMS 3 a. Appraisal for Chiniak Timber ®03-07 Brechan Lefter Al Lease ExtensionLetter 4 b. Assembly Review of the March 16 Joint Work Session Agenda Items 2Joint Work Session_-Assembiv and City Cou cil - 16 Mar 2016 - Aqenda 5 - 12 Cd. Discussion of a Rain Sheet to Cover a Section of the Open Cell a ,A at the Landfill 2016-03-01 Conrad Rain Sheet Memo 2016-03-10 aiBgLkuR 3. PACKET REVIEW NEW BUSINESS CONTRACTS Kodiak Island Borough Joint Contract With the City of Kodiak, With Heather McCarty of McCarty and Associates of Juneau, Alaska for Fisheries Analyst Consultant Services. RESOLUTIONS Resolution No. FY2016-29A Amending Resolution No. FY2016-29 Adopting Federal Program Priorities and Capital Improvement Program for Federal Fiscal Year 2017. Resolution No. FY2016-30 Designating the Administrative Official During the Absence of the Acting Borough Manager. V seat mw �t kodk:e� t�~ n` II Its i a mm ll n Il iii, �� I; U @KodiakBorough I our b uiari ... Page 1 of 13 Resolution No. FY2016-31 Establishing a Marijuana Task Force. Resolution No. FY2016-32 Adopting the Kodiak Island Borough Strategic Plan for the Years 2016-2021. OTHER ITEMS Confirmation of the Mayoral Appointment to the Prince William Sound Regional Citizens Advisory Council (Mr. Al Burch). Final Selection for the Manager's Position. 4. MANAGER'S COMMENTS 5. CLERK'S COMMENTS 6. MAYOR'S COMMENTS 7. ASSEMBLY MEMBERS COMMENTS 8. FUTURE DISCUSSION ITEMS 13, a. 2015-12-15 isc s i Items List Visit atuin. ari iim Ilan„ d KodiakBorough i�ull4��,u14( 'u... i mH�u ��IIIu�. ��.�� .��u'oi�ll4 We sl e mm w vm' ko o nl � Page 2 of 13 AGENDA ITEM#2.a. LASH CORPORA TION 7.205 West Rezanof Drive Kodiak,Alaska 99615 Ph 907.487-2151 Fax 907.487-2106 Eo it Hjlk4A"PA A%111-nej Monday,March 07,2016 Mayor 1e rricnd Kodiuk island Borough 710 Mill Bay Road Kodim),Alasku 99615 Re A-1°I ariberl Lash Terminal Agreement Dear Mayor Friend, our agreement with AA Timber for die use of their portion of I Terminal will continue until May 13,2018 should they elect to exercise the third and fourth options tel our agreement. They have been excellent to is and we look forwart!to a continuing relationship. Sincerely yours, LAS E I CORPORATION ziczacl C,,Brechan SecreLary-Trea-surer MCD wau�"IRkmeeik�mkiw7himmM.016 Tm t A4 Tunba,JSam Page 3 of 13 Appraisal for Chinialk Timber AGENDA ITE 2. . CITY COUNCIL-BOROUGH ASSEMBLY JOINT WORK SESSION AGENDA Wednesday, March 16,2016 Kodiak Library Multi-Purpose Room 7:30 p.m. (Borough Chairing) Joint work sessions are informal meetings of the Borough Assembly and City Council where elected officials discuss issues that affect both Borough and City governments and residents. Although additional items not listed on the joint work session agenda are sometimes discussed when introduced by elected officials,staff,or members of the public,no formal action is taken at joint work sessions and items that require formal action are placed on a regular Borough Assembly and/or City Council meeting agenda. Public comments at work sessions are NOT considered part of the official record Public comments intended for the"official record"should be made at a regular Borough Assembly or City Council meeting. Page 1. PUBLIC COMMENTS(limited to Three Minutes per Speaker) 2. AGENDA ITEMS #-# A. Marijuana Legislation Borough Ordinance No.. FY201647 Man uana Re ulations PROPOSED Resolution No. IF Y2016-31 I& ..uana Task Force 2016-02-26 ii!.y.. ... gEii.11i�gtog..lf�ggt ......................................................... 201 -02-29 Steehens-The Alaska Ma6iuuana lndustru #-# B. Emergency Management ,., ;u ,- fa,,lnlency Manacement Iloscussuuon Eirnei en Services #-# C. Kodiak Fisheries Work Group Update Pur.ose and Strate of the Fisheroes Work Grou #-# D. Kodiak Fisheries Advisory Committee Resolutions of KFAC #-# E. Accessory Dwelling Units 2016..03..02 Ma ior Branson AccessnN DweHfi Units 6f (D 10 duty„ piraaMi1rlg........flon 1::E"'AQUs F. Safe Schools Walking Project G. Update on Downtown Revitalization 3. FUTURE DISCUSSION ITEMS A. • Invitation to Legislators to Visit Kodiak • Borough/City Consolidation • Lands Committee Update • Sharing of Information-City and Borough Strategic Plans Page 4 of 13 Assembly Review of the March 16 Joint Work Session Agenda It... AGENDA ITEM . . TECHNICAL MEMORANDU • Cost-Benefit is for Rain Sheet at KodiaWs Landfill Cell PR€r FOR. Dave nra /KI CMM: Project file PWMED Cory Hinds DATE February 16,2016 v e BER: 354658 RMON NO- Background O ck round A rain sheet Is plastic sheet which is secured to the surface of a new landfill cell to separate clean rain water from contaminated leachate prior to placement of municipal solid waste( 5 1. Rain and snow melt water collects on the rain sheet and flows to a low area in the cell where It is removed via pumping. Use of a rain sheet minimizes the volume of leachate that must be treated In the leachate treatment plant. The typical rain sheet is composed of a thin(12 mil to 20 millscrim-reinforced polyethylene laminate. Thicker products(e. .,28 mill typically mean longer life for the rain sheet. The rain sheet Is typically held In place using sand bags or ropes. u� v ry i Photo 1 fkaln sheet and Ip urnIp at central Penlnsola I„aurudfill in Soldotna. PAC!IE'I,of;3 Page 5 of 1 Discussion of a Rain Sheet to Cower a Section of the Open e... AGENDA ITEM #2.c. C'Mr Typical operation Is to install the rain sheet over the entire surface of a new landfill cell,then remove sections of the rain sheet and place MSW starting from the higher end of the cell first. The rain water contacting the IVISW In the higher end oft cell becomes leachate and enters the leachate collection system beneath the cell,flowing to the leachate treatment system. The rain sheet remains In place at the lower end of the cella continues to collect and divert rainwater. As additional landfill space Is needed In the cell,additional sections of in sheet are removed In a downhill direction. This process diverts the maximum volume of clean rain water and minimizes the volume of leachate generation. tlppeir area Cell 1:n IlLower Area of tell 1.rain street to lie istallled heire Photo:Z.W.Jpper and lower areas of XoOak Landfill Cell 1 showing recommended location for raki sheet Cbst..........BeinefitAirialyslis Key benefits of the rain sheet are- * Reduces the volume of leachate that needs to be treated in the pians. Any increase in watier run thirough the plaint increases operational costs.. * Increases leachate strength meaning less carbon food souirce required to sustain the organisms i[n the a0vated skidge. Costsaricl benefits for the rahri sheet are estimated as follows,and the totals are showri iin Table 1; PAGE 2 OF 3 Page 6 of 13 Discussion of a Rain Sheet to Cover a Section oft Open Ce... AGENDA ITEM #2.c. FOR RAIN"MEET AT V.001AX'SBREW ILANIK I d, Cost L, Brechan's quiiAe fair$201,095 for sii,plpply/lirmaH of 208,OUD square feet. I IReducNiske of rain0met Ito '165,000!!iclua ire feet correspoindilng to the area bellow the cutoftwiall1l where bales have been p1l;iKed. Conserviitiw,pellyestiv,iiate75';Vre.ductri,c:i�ii-iin pri $151,DD0 3. Estiirnatpd fife of the I:.Propc)sed 20 mH iruluin sheet is 10 yrs. dk 01peratians cost lour'Iplumping clean u-,Jtoiirirn waltev off the rainsheeu assume these c.asts ve equivallenIt.to the savinps pfined Ilaryp not iru.uinruruuptheadditiorafflet Ipumps, Therefore,this courts is not inckided in the anallysK Benefits L Cartoon source salviiinv: estIrnate ireducing average use by 2596 11mcause th Ilraactnate ha% greater waste stireingth with the rain sheet,in plaii::e. 2. Current carban use is estiniatedvia 11310YAW'1171113delfing at 2,300 gallems/month. I Current pricing from Einvironmentall Operating So luflaris,Inc.is 55,25/gallon for Micro C, from 5/21/15 quote. 4. E.:sIftated annuall savings=(2,300 gall.)(1.2 rnoj($5.25/gal)(0.2!!.i)=$36,OnO. S.. Ilinfluent pii.imlp ellectriclty savingi,assuirriii.'.-the savings at influpint pumps is equivalleirrt Ito the cost of pii.prnlping the clean uvater o:ff the rain sheet., Thea iffore,this benefit,Is not inckided lirt theanalysis. Table:t.CuA Illenefit Ana llyshi ES(WIMEd Cams and Ben ........................... rwlulg 2L!2qL— og!L19perutin ............. Item Annual rAst/lSaving.11 Lille Expectancy ratelis ..................... Rain sheet installation 10 W" �ISI'000 ........................................................................................................ carlbonmuff cesaviings 036,01!X)) (wand usion Over the expected 10-year fife of the rain sMeet,Irian tienefits in savings are,estimated to exceed the costs by a factor of three, Recomirn endation 0--l21M HILL reccPimirnends that K1115 obtain revised pricing for the rain sheet for the reduced area of 165,Msquairefeet. if the revised pdichr%is to m parable to the estim to of$151,000,th en we recommend instaIllation and operation of the rain sheet. FACL 3 U 1 ................................................................................... Page 7 of 13 Discussion of a Rain Sheet to Cover a Section of the Open Ce... AGENDA ITEM #2.c. ail IN e X. E M,11 iirs 11: 2 N, .2 PV 5 '911 'a r C. E 12 @ E Tl.!' U E Oil E: m IT 'l min is CL a E CL U, w itm MP 42 0 CA + "M it 'In -10 ir. I,= n 01 1 0 C in 'm m ha r, e 10, e Ld N;BB, km J2 2T: A > i flm n U11 III& BAB : A w In E 0.9 ail in w". Nil Le 71 m in ex I mil INu m, C; E r, IrS "a C: A 41 im N. jo C., < IM Is 1 0 .2 2 idl, Ln ILflm Ulla ri N! Ir^�a arum U vi 9.4 r`0 IUNm M MW E V. 19 R. A El S IR tl wmo 115 S 91 WN, 11 6 Uml mY al, M. e ,Bin UP Z 31 -V am Mimi E 1�d Ail, M Jr. LA R73 ABBI Page 8 of 13 Discussion of a Rain Sheet to Cover a Section of the Open Ce... AGENDA ITEM #2.c. K E. RII In�l' IIr �r iim mm ET �u Irk Ilii �n , w I, 6 'n i �Illi� i�;b lik Ei. lig gp ila I p �w Page 9 of 13 Discussion of a Rain Sheet to Cover a Section of the Open Ce... A GENDA ITEM #2.c. From: Dave Conrad Sent:Tuesday, March 01, 2016 11:34 AM To:Clerks Cc:Bud Cassidy Subject: March 10 Work Session Item Please find the attached information for addition to the packet for the March 10"'meeting.The topic is for the consideration of the assembly to have staff pursue the installation of a rain sheet in the lower area of Cell 1 to Intercept rain water and divert it to the storm water system to reduce the overall quantity of water that would require treatment In the waste water plant.Rain water diversion would directly reduce the costs associated with chemical requirements for the treatment of leachate. If you have any questions or require additional information please contact me at your convenience. David Conrad Construction Inspector/Engineer Kodiak Island Borough Projects Office 907486-9213 office 907-654-2782 cell dcon r-ad'011,kod iakalkl.u's Page 10 of 13 Discussion of a Rain Sheet to Cover a Section of the Open Ce... AGENDA ITEM#2.c. i I IN uifit B Nil011 all 10 1p. a � VX F, Ila J`r` 111Z 1 fill IM Jim g I � a �f�6 w�; i r po p r I+ 0��^N � o I,� 4� .....�,,�� HIS �d Zo- 1"1k9whmmm AM CONTROL PR.M .. Page 11 Or 13 Discussion of a Rain Sheol to Cover a Seebon of the Open Ce., AGENDA ITEM#2.c. J11 ,710� r % O r // MIN, ( ' JOIN&0 r r / rii� i/IF lip '%, , f l fid„ ' "„j' f / e [ ' 1 'Or” EIS i r l / 11 / Dismission of.a Rain Sheet to Cover a Secifion of the Open Ce.. Page 12 C4 13 AGENDA ITEM . FUTURE DISCUSSION ITEM SUMMARY KIBSD Budget Budget Meetings with the City/School District Review$10M bonded project timeline and status SD Mental Health Services Provided by the Counseling Center Contracts Upcoming Fisheries Analyst(2/6/16) Borough Budget Manger(3/9/16) Non Profit Funding Process Discussion Animal Control(6/2016) Town Hall Meeting to Discuss Priorities Hospital(4/2017) Review Capital Planning(R&R)priority list&funding source Solid Waste(4/2017) Borough Administration Oversight Contracting and Procurement Process/Procurement Process Presentation Review of the Salary Schedule and Overview of the Hiring Process Budget Deadlines KIB Vacant Positions 1St Budget Review(12/15/15) Action Plans Manager Budget(by 4/30/16) Contract with Waste Management KIBSD Budget(by 4/30/16) Hospital Lease Assembly Approval(by 6/10/16) Assembly Operations Teleconferencing Ordinance Role of Elected Officials During an Incident Command System Boards,Committees,and Commission Structures/efficacy Village Presentations at Regular Meetings Fisheries FWG Structure and Purpose Review Fisheries Analyst Contract Consolidation Consolidation of Fire Departments Updated Friday,December 18,2015 Page 13 of 13 KODIAK ISLAND BOROUGH SPECIAL MEETING AND WORK SESSION Special Meeting and Work Session of: Please ��,; II! "'IIS;'" your name Please In'°�°�IC"; ,IIIIp,N" your name N .. p ........ � i ....... i I I� i i