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2016-01-14 Work Session Kodiak Island Borough Assembly Work Session Thursday, January 14, 2016, Immediately Following the Special Meeting Borough Conference Room Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda packet and seek or receive information from staff.Although additional Items not listed on the work session agenda are discussed when introduced by the Mayor,Assembly,or staff,no formal action is taken at work sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda.Citizen's comments at work sessions are NOT considered part of the official record.Citizen's comments Intended for the'official record"should be made at a regular Assembly meeting. Page 1 M CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 2„ AGENDA ITEMS - 1111 a. Strategic Planning Meeting - Logistics Discussion With Robbie Townsend-Vennel KIB- Draft Strategic Planning Resolution 1 1 Strategic Plan SIGNED ® 1 t t is twPlan 12 -43 b. Facilities Contract Bid Schedule 2016-01-13 ciliti s Contract 44 - 77 C. KIB Staffs Solid Waste Response and Guidance ® 1-12EF t s t c i s g12-29 SWAB Recommendations dl. GSA Negotiations 78 - 83 el, R&R Bonds Packaging 0. R&R Cover Pacte 11 1 3 1. R&R Email from Bob roved FY16sects Bundled r sects 3, PACKET REVIEW NEW BUSINESS CONTRACTS Contract No. FY2015-26 Joint Contract with the City of Kodiak with Visit � a� ¢.µ� n �in�u� illl � lllicv� lkdur° � ["I ��au �Iwe Psltes at � Page 1 of 84 Heather McCarty of McCarty and Associates of Juneau, Alaska for Fisheries Analyst Consultant Services. ORDINANCES FOR INTRODUCTION Ordinance No. FY2016-12 Amending Kodiak Island Borough Code Title 15 Buildings and Construction Chapter 15.10 KIBC Building Codes to Add a Local Exception to Eliminate the Requirement for Engineering for Certain Residential Construction in the Borough. OTHER ITEMS Confirmation of the Mayoral Appointment to the Parks and Recreation Committee (Sharon Wolkof). 4. MANAGER'S COMMENTS 5. CLERK'S COMMENTS 6. MAYOR'S COMMENTS 7. ASSEMBLY MEMBERS COMMENTS 8. FUTURE DISCUSSION ITEMS 4 a. FUTURE DISCUSSIONjIEMaJ12Ae1 Visit our website at _..........................._....................... wyvw i KodiakBorou h wym kodkWcWc Us 91 0 Page 2 of 84 AGENDA ITEM #2-a. .44 Kodiak Island Borough–Community strategic Planning Work session 8:30 a.m. -12:30 P.m. Saturday,January:L7, 2016 Borough Assembly Chambers,Kodiak,Alaska Draft Agenda for Assembly Review Based on discussions with LarLeDoux,Bud Cassidy and Megan Christiansen Introductions and"Rules of the Game" 83-0 Phase 1: Vetting the 2015-2o2o Strategic Goals • In small groups,answer the following questions: a„ Are these goals still relevant? o Are they complete? Are there other directions we should consider? o Who owns each strategic goal? The Assembly or the Borough 8:45 Manager? Do we have the necessary resources to support these strategic goals? • Debrief with full group,revise strategic goals based on discussion. • Finalize strategic goals and car!y forward to Phase 11. Phase 11: Fleshing out the Objectives for each Strategic Direction • Work on one strategic objective at a time. • In small groups,answer the following questions Will the stated objectives fully support the strategic direction? If io:iS not,what else is required? o Discuss what these objectives include,what do they look like? • Debrief with full group,revised objectives based on discussion. Next Steps and Closing Comments • Assembly to review and accept today's work product • Borough Manager and staff to develop action plans 12:15 • Full strategic planning with action planning to be brought back to the full Assembly by Page 3 of 84 Strategic Planning Meeting - Logistics Discussion With Robbi... AGENDA ITEM #2.a. 1 Introduced by; Borough Assembly 2 Requested by; Borough Assembly 3 Drafted by;, Borough Assembly Introduced on 03/05/2015 4 Adopted on. 0310512013 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2015-21 8 9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 30 ADOPTING THE KODIAK ISLAND BOROUGH STRATEGIC PLAN 11 FOR THE YEARS 2015-2020 12 13 WHEREAS, a strategic plan consisting of priorities of the Borough is needed to guide the 14 budget process and ensure that the Assembly clearly communicates its priorities to 15 Borough staff and the public;and 16 17 WHEREAS, the Kodiak Island Borough Assembly conducted a strategic planning 18 meeting on Saturday,January 17,2015 to determine the priorities for the Borough;and 19 20 WHEREAS, the Assembly identified four strategic directions and seven 2015 priorities 21 for its strategic plan and desires to adopt these by resolution; and 22 23 NOW, THEREFORE BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH 24 ASSEMBLY THAT that the Kodiak Island Borough Strategic Plan for the years 2015-2020 25 is hereby adopted; and 26 27 NOW, BE IT FURTHER RESOLVED BY THE KODIAK ISLAND BOROUGH ASSEMBLY 28 THAT Borough staff is hereby directed to develop action plans on the seven 2015 priorities 29 and in a period of six months to a year, submit performance measure reports on how these 30 priorities were addressed. 31 32 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 33 THIS FIFTH DAY OF MARCH, 2015 34 ;DIAK,ISLAND BOROU H ATTEST: rd ra gih Mayor A� 35 Nova M.Javier, C,Borough Cleric 36 37 Kodiak Island Borough,Alaska Resolution No. FY2015-21 Page 1 of 3 Page 4 of 84 Strategic Planning Meeting- Logistics Discussion With Robbi... AGENDA ITEM #2.a. 38 1 39 � �, O 40 41 if W 42 43 STRATEGIC PLAN 44 FOR 2015-2020 45 46 PURPOSE 47 48 The Kodiak Island Borough government exists to improve the quality of life in our 49 community. 50 51 ENVISIONED FUTURE 2030 52 53 Kodiak has entrusted government with powers that promote a vibrant,diverse,and growing 54 economy centered on Kodiak's unique qualities. This includes a focus on a reasonable 55 cost of living and a great quality of life where diverse cultures and viewpoints come 56 together. This includes an engaged community of citizens who are working, living, and 57 thriving together. 5B 59 STRATEGIC DIRECTION 64 61 1. Ensure fiscal stability for borough government and the community 62 a) Balance revenue and expenditures to ensure the health of our community 63 b) Facilitate public understanding of borough finances and operations 64 c) Communicate short and long term obligations with the public 65 d) Promote public understanding of the Facilities fund 66 e) Develop a Borough/KIBSD multi-year fiscal plan 67 f) Maintain quality employees and develop a succession plan for key personnel 68 69 2. Foster responsible economic development throughout the borough 70 a) Build a framework that encourages business development 71 b) Seek to diversify our economy 72 c) Promote and advocate for a healthy and vibrant fisheries industry 73 d) Enhance Kodiak based seafood and marine science research and education 74 opportunities 75 76 77 Kodiak Island Borough,Alaska Resolution No. FY2015-21 Page 2 of 3 Page 5 of 84 Strategic Planning Meeting - Logistics Discussion With Robbi... AGENDA ITEM #2.a. 78 3. Build a strong sense of community 79 a) Promote a culture of public trust of elected officials,appointed officials, and staff 80 b) Increase involvement of all citizens in governance 81 c) Encourage multi-cultural engagement in civic activities 82 d) Increase communication and cooperation with our island communities 83 e) Capitalize on community partnerships 84 85 4. Encourage land use for the maximum benefit of the community 86 a) Develop land sale plan to maximum potential for community's quality of life 87 b) Develop plans for utilization of borough land that achieves multiple land and 88 housing options B9 c) Collaborate with other land owners for land development 90 d) Review building and zoning codes to ensure they serve the best interest of the 91 community 92 93 2015 PRIORITIES 94 95 a Facilitate public understanding of borough finances and operations 96 a Communicate short and long term obligations with the public 97 s Promote public understanding of the Facilities fund 96 a Develop a Borough/KIBSD multi-year fiscal plan 99 a Build a framework that encourages business development 100 a Develop land sale plan to maximum potential for community's quality of life 101 a Review building and zoning codes to ensure they serve the best interest of the 102 community Kodiak Island Borough,Alaska Resolution No. FY2015-21 Page 3 of 3 Page 6 of 84 Strategic Planning Meeting - Logistics Discussion With Robbi... Cn Kodiak Island Borough Action Plan for the 2015 Priorities of the 2015-2020 Strategic Plan Ua ............. ............................................................................................................................................................................................................................. ........................................................ ............................................................................................................ .................................................................................... I Priority Ch2ss 5! !!!! ....................... Responsib4lity ............................................................................................................................ . ......................................................................... ..............-...............................................................- ...................................... ........ . ........................................................... Facilitate public Information is made Describe department Ongoing Finance understanding of available In various formats functions and duties borough finances and (budget presentation, updates at regular(public) ets CAFR,Popular Ric port,etc.) meetings opraion however we need to better promote the avalRaWlty of -Utilize website andsodall Ongoing Manager this information, media to"push 0 Information to public regarding KIS poweirs, functions,evenits,actions, 0 etc. Establish live stream of AccornpIfthed IT meetings on Internet Pursue the use of open In progress Finance government reporting which will be visible In a dashboard format via the ......................................................................................................................................................................................................................... -qroll ffln!nit!............................................................................................................................................................................................................................................ Communicate short and Presenting the Information -Create a display of long Created super spreadsheet Finance long to obligations In a manner that Is term debt obligations with and posted on wall at with the public Interesting and simple to amortization schedules Assembly meeting understand. -Develop an Information Pending bulletin on Debt Service obligations and post on borough Web site and social media accounts •Describe PE ERS Pending M indebtedness 0 ---- 11........................................ ...................................................................................................................................................... ...................................................................................... -4 Page I W t :2 Kodiak Island Borough =5 Action Plan for the 2015 Priorities of the 2015-2020 Strategic Plan .... .......................................... (D Priority Challenges Actions Status Responsibility (D ........................................................................................... :3 Promote public Presenting the Information -Oraft an Information In progress Finance U3 understanding of the In a manner that Is paper that describes the Facilitks Fund interesting and simple to history,purpose of the fund understand. and Its current status.Post rfi' an borough web site and cz. social medla accounts UR -Provide a Presentation at Pending Finance a Regular Meeting U) ..................................................I.................................................................... ...................mm.., ....................................................................... 0 Develop a KIB/KIBSD *Meet with KI85D Pending Manager =1 multi-year fisral plan Superintendent to develop the concept of multiyear fiscal planning 0 tr •Develop various cost L3: savings measures for services pmOded by both L entities.Examples Include maintenance of facilities,IT services ........................................................................ .................................................................................................................................................................................................. 93 rn a z cl ....... ------- Page 2 ----------- -------- r ap Kodiak island rough ------------- Action Plan for the 2025 Priorities of the 2015-2020 Strategic Plan ...................................................................................................................... ............................................. ..................... . .................................................................................................................... ................................................................................................................................................................................................. Priority Challenges 1 Actions Status I Responsibility ...................................................................................................................... ................................................................................................................................................................................................ .................... ...................................................................................................................................................................................................... Build a framework that Must follow state and local -Provide for attendance at Budgeted funds.Invited COD,Assessing encourages business code when considering an economic development Assembly members ri development changes conference Existing local conditions -Hest 2 iocall eco lc 5ummilt is In limbo Manager such as current downtown summit or near downtown parking up ava0l"Obility, -Collaborate with the City Ongoing CDD of Kodiak on their efforts to promoted nton :3 development •Consider business i friendly A number of changes were CDD/P2 code changes Included In the Code 0 Revision project that was tabled In February 2015. .............................................................................................................................. ...................................................................................................................................................................................................................................................................................................................................................................................................................... Develop a land sale plan Resource Manager Position -Hire and retain a Accomplished Manager to maximum potential vacant Resource Manager with for communi tys qualltV experience and Of life Absence of community understanding concerning collaboration and Borough land and land use coordination for development of land. -Develop a Lands Accomplished Mayor Committee Unanticipated sale of major apartment complex and -Research and discuss P&Z is working on ADU and Resource Mgr, mobile home properties greater density housing small lot zoning,PUDs InLands Committee, with short timeframe to options located near jobs early 2016 COD,P&Z assist residents, and services IT/GIS ro ...................................................................................................................................................................................................................... ...................................................................................................................................................................................................... .............. ....................................................................................... Page 3 q c� Kodiak Island Borough Action Plan for the 2015 Priorities of the 2015-2020 Strategic Playa Develop a master plan for Resource Minager Is RM®COD,P Z CD Killarney Hills.Ibis Borough working an Killarney Fulls parcel is within the area Tract R2 subdivision sales, served by public utilities. P&Z initiated planning work rj but shelved It when closure ° of Jackson Mobile Home Park was announced. ConM 40 duct land sales that Pending R have access to munidpal en utilities or have the in capability to sustain on-site well and septic systems that meet ADEC requirements. • evelop an atlas of Pending RM,IT/GIS or borough owned lands,. -Develop an affordable Pending COD,R housing plan chapter for Inclusion as an amendment to the comprehensive plan. -Coordinate Borough land Pending RM management actions with local community and other local partners,Including State and Federal Housing Agencies,city of K la ® Nati rations®USCG Page era Kodiak Island Borough Action Plan for the 2015 Priorities of the 20 1S®2l)2 Strategic Pian Priority Challenges Actions Status Responsibility euiew building and Recent attempt at re- -Review smaller sections of P Z has worked to respond P Z,CDD zoning codes to ensure writing codes failed due to code relative to current quickly to code changes they serve the best Initial lack of Public community needs needed to assist residents Interest of the participation and affected by the closing of ® community misunderstanding of Jackson Mobile Home Park. project goals. U1 -Review aspects of code PZIs working on PZ,CDD that correspond to making ordinance changes related La changes more conducive to to ADUs,small lot affordable housing. subdivisions,mobile home and RV park requirements and Pulls to promote affordable and workforce housln , U3 w Page 5 *� AGENDA ITEM #2.b. KODIAK ISLAND BOROUGH INVITATION FOR BIDS KIB. Facilities Road Maintenance and Repairs, Snow Removal and Sanding and Small Projects Contract S///i i� i/l- ✓/i// /�/ r i i ,q,iii%r�l f� r /%j i lr //� r �i� � L % /�✓y"t�/i 1� � r r 'f r, ,a r� i y I r lin , Kodiak Island Borough , 7I0 Mill Bay Road Kodiak, AK 99615 (907)486-9343 January 2016 Page 12 of 84 Facilities Contract Bid Schedule AGENDA ITEM #2.b. KIB Facilities Road Maintenance and Repairs, Snow Removal and Sanding, and Small Projects Contract. Proposal Packaee Contents Appendix A-Contract Agreement and Proposal Appendix B-Bid Schedules Appendix C-Road Work Log,Daily Work Report Forms,Work Order Form Appendix D-State Rates of Pay Appendix E-Corporate Acknowledgment Appendix F- LLC Acknowledgement Appendix G- Instruction to Bidders Appendix H -Non Collusion Affidavit Page I at 1 Page 13 of 84 Facilities Contract Bid Schedule AGENDA ITEM #2.b. Invitation for Proposals The KODIAK ISLAND BOROUGH will receive Proposals until 3:00 pm (local time), +� ml �4T2045, for the KIB Facilities Road Maintenance and Repairs, Snow Removal and Sanding, and Small Projects Contract. Terms of the contract are for 341,. � �..,,1��a� ��.� �:� U�a�'��:��'�i�� , ��i:�� a��i�� a�;��rn:�:a��r,��1�� rii` .� �i�,l��::h•��a�„��.�~��"� ru: w ��wFf.: Proposal,Performance,and Payment Bonds will not be required. Proposal Documents are electronically at: hta :'Awrkrzalialak.a�s. Or: Engineering/Facilities Department Kodiak Island Borough 710 Mill Bay Road Kodiak,Alaska 99615-6398 Phone:(907)486-9343 Fax:(907)486-9394 Contact Person Robert Tucker,Engineering and Facilities Director Muugkev Jq oM 1 .us Bud Cassidy Borough Manager Publish: Kodiak Daily Mirror and Anchorage Daily News 12”,?41.-2 Page 14 of 84 Facilities Contract Bid Schedule A 14GENDA ITEM #2A Appendix A OWNER-GENERAL CONTRACTOR KIB Facilities Road Maintenance and Repairs,Snow Removal and Sanding and Small Projects Contract Contract No TIIIS CONTRACT, made this day or_, 201641 between the Kodiak Island Borough of 710 Mill Bay Road, Kodiak, Alaska 4-9615-6398 ("Borough"), and of I -,, Kodiak, Alaska, incorporated oro rganizedl under the IW%,—,sof the State of Alaska,its successors and assigns("Contractor"). This Contract shall consist of the following Contract Documents provided: "Contract Documents"shall include; Request for Bids,including all addenda; Appendix A-Contract Agreement and Proposal Appendix B-Bid Schedules Appendix C-Road Work Log,Daily Work Report Forms,Work Order Form Appendix D-State Rates of Pay Appendix E-Corporate Acknowledgment Appendix F-LLC Acknowledgement Appendix G-Instruction to Bidders Appendix 1-1 Non Collusion Affidavit The Contractor,for and in consideration of the payment or payments herein specified and agreed to by the panics, hereby covenants and agrees to commence and provide maintenance and repairs,described as follows: 1. DESCRIPTION A. Scone or AVork: iiiiml mm,yv mmu ,snow and ice removal, wid sandin@,,URj_p7igilll %Vmk iiiicias mun lurhiIlc -KIB Facilities including all schools, 4it- Borough Administration Building, Kodiak Landfill Biifilldiiiim� wd Bayside Fire Station, ain4"1w Kodiak Fisheries ZS Research CenterVN'w 1113 1111,u�1,51 and im"uthcr raise, areas owned by the Borough such as dumpster pads and"parking areas. The priorities of work to be done and the timing or that work will be set by the Engineering and Facilities Director. The location or snow dumpsites [on the property] will he determined by the Engineering and Facilities Director iq� &s,jgney� Any damage caused by contraclorat tiny time w be repaired or replaced by the contractor at"no cost"to the Borough, The existing system consists or gmvcicd and paved roadway and parking areas. Pop 1 61'r I I Page 15 of 84 Facilities Contract Bid Schedule AGENDA ITEM #2.b. Small projects under $25,000, will be of the discretion and direction of the Enguicchng/racililms Director or dhrip4btLF (1Dcsigncc;, purchase orders will be issued for such projects. a. InsIlCelion and Borough Supervision: All work will he authorized and inspected by the EngineennWT-acilities Director or designee. C. Approval to Start Work: Snow removal,sanding and routine maintenance will be at the discretion orthe Engineering and Facilities Director or designee. No reconstruction or upgrade work over $5000.00 shall commence prior to approval by the Borough Manager or h64-wr,designee. 2. CONTRACT TERINI A. Term:The term of this contract is 11him dau wr�ipgii id 244 5,441 June 30,20176, �Rie �kw o+Iia14tfis m 1.4 iu 1he offt4—Any holding over of the Contract beyond any exercised renewal options will be considered a "month-to-month" extension. All terms and conditions as see forth in this Contract shall remain in full force and effect. Each party shall provide the other party with notice orintem to cancel such"month-to-month"extension at least thirty(30)days prior to the desired date or cancellation. B. Termination: The Borough Manager may terminate this Contract upon thirty (30)days prior notice, Example if the Contractor receives three letters from the Borough Manager or designee for documented non-performance,,which bus not been amended or resolved in a timely manner,or for multiple equipment break downs,or for unavailability of equipment or labor needed to complete the work as described in the Contract. The Borough Manager may rely on any recommendations made by the Engineering and Facilities Director 3. RESPONSE TIME A. The Contractor shall begin snow removal or sanding within 2 hours of directive notification or as previously scheduled. If the Contractor does not respond in a timely manner,the EnginecringtFocilitics Director or ku14wo,ticsignec may utilize another contractor to respond to the work. The Contractor shall supply contact numbers (cell, pager or message machine) that will allow the Kodiak Island Borough to contact the Contractor anytime during the contract period. B. Non-exclusive Work: If the Contractor does not respond to a non-emergency work order in a timely manner,the Engineering and Facilities Director or hF,,A40F designee and/or the Kodiak Island Borough Engineering and Facilities Director or kw4wv,-dcsigncc may utilize a Contractor from one of the other service areas Page 2 or I I Page 16 of 84 Facilities Contract Bid Schedule AGENDA ITEM #2.b. contractors to respond to the work order,, The Contractor shall supply contact numbers (cell, pager or message machine) that will allow the Kodiak, Island Borough to contact the Contractor anytime during the contract period, 4. SPECIAL EQUIPMENT A. Sanders:The Contractor shall have two (2)sunders available with the primary sander having a minimum eight(8)yard capacity,the secondary sander may have a minimum of yard capacity,The Contractor shall Furnish sending equipment suitable for spreading DI, rock chips, sand andfor salt on roadways and parking lots. H. Extraordinary Circumstances, In cases of heavy snowfall the Contractor would be expected to work together with Engineering and Facilities Director or designee to open driveways and parking lots as soon as possible and would be able to charge for these extraordinary circumstances with prior approval. S. COSTS OF MATERIALS,SUPPLIES,AND EQUIPMENT A. hlaterialst For all Borough approved materials actually used in the work, the Contractor shall be reimbursed at rates set forth in the Bid Schedules. Material transportation costs shall be provided for under the bid schedule and the equipment rental rules. B. Equipment: Two(2)Graders shall have a minimum of 1441.blades one must be within a 2 hour delivery- One (1) loader with a minimum 3-yard bucket for clearing intersections and heavy accumulated areas, and one(1) Loader,if used for snow removal, can have a minimum of a 12-ft. blade capable of hydraulic angle adjustment or a bucket capacity of 3 to 4 cubic yards. All equipment listed in the equipment schedule must be in good working condition suitable for the purpose for which the equipment is to be used. r44-p4m,amy and yvo�10*'Ov of 4k4.� QN40hW4 Primary equipment includes one grader and at least one loader.Graders shall have a minimum of 14 A.blades.Loaders,if used for snow removal,shall have a minimum of a 12 fl.blade capable of angle adjustment iiii a inm0ni'tiii,pi, bjA�� All equipment must be in good working condition suitable for the purpose for which the equipment is to be used. Individual pieces of equipment or tools having a replacement value of one hundred (IGO) dollars or less, whether or not consumed by use, shall be considered to be small tools and no payment will be made therefore. All equipment requiring license plates must have up to date Alaska Plates. Vehicles and equipment must be clearly marked or placarded with the contracting company name or Logo.All equipment must have functioning surety warning I ights and all other lighting required to meet State and Federal safety requirements. Voxqr of i Page 17 of 84 Facilities Contract Bid Schedule AGENDA ITEM . . Mlluairz!l_wut Ill:r ?� �rtu gim0.„..,,. hlt� .�� 4nuuqu�4 9,0.aip'; iI uiiogpiIiied bo mmdn¢&% ffi J!.III m uupH°o omul1,g)TtuH,oiIII IIer II-b10m"rflrlll ,uul lm�ol➢lli p� J7aim�,,,r�o-looHfmmHirmmu Ilio ural II�_ i lcm , mwaw�riu.o�y��llrlm d q,llnmP�smp uru-Hmmm,��l�a,},mmslum_III� IL!",o oiw)�ummwHtlll u IIroHwH�lAoOu^,.mm.iVHllewti ulim ulIl mruw,,. oilloaiiIni:»mlllmlr; mpwill"t viirilllV e w:rual6ma^I uau uti ��uplatum�lum..�niU"igllui^ ,ill{g�mt,nII C11iV %Q1 mmm1rlilmde� g1111^ !I�a��.,�P,��!�.��gI�VPuVI�'mr�9�ul�lillpn�;° �°0.fliPgDld 6. SNOW REMOVAL Requirements shall be performed in accordance with the following response priorities The contractor or designee must contact the KIB, Engineering and Facilities Director or designee by phone or text as to the start and stop times of all priority level completion of each snow ccaent.The Contractor will inform the KIB, Engineering and Facilities Director or designee by phone or text if any work stoppage longer than 30 minutes occurs during work performance. Any damage caused by contractor at any time Imo-, ov,-,aa •will be repaired or replaced by the contractor at"no cost"to the Borough. A. Priority I: Response-Bayside Fire Mall Priority 2: Response—All School District parking areas,Borough Administration Parking areas, Kodiak Fisheries Research Center. Priority 3: Response --Landfill and all other mise.areas such as dumpster pads. B. Special Circumstances: (i.e.unusually severe weather,heavy snow,freezing conditions etc)may require a change in snow removal priorities. In those instances a priority change for specific arca(s)will be ordered by the Engineering I and Facilities Director or imi o-dcsigncc. In emergency situations,verbal direction will be given by the Engineering and Facilities Director ollm,76;designee. C .....A*H[Hmmmal...:"kvark..t -iwuomo ol,4-w 4wndw, iWmdl ....................................................... imusmaull rraawur wall-r"miOtiwo4,1^ti81 i Hmod uwommm lro, mmw.m w<m,..• tl Nmm^Y m mH l—ice t aurmwmHrrl lm uummroll lxro wmmm a'a Wlm l rr asw w uiarm mrl 'osw r�Hmi w &awu.,...rwmwml-;,Ilwe O-C Priority Road Desienntion:The contractor will complete the designated Priority I areas prior to progressing to any lesser priority roads.Any deviation from the designated priorities as defined on the contact priority must be granted by the KIB I Enginccring and Facilities Director or st*,-designee prior to the contractor implementing the deviation. 7. ICE CONTROL The Contractor shall sprcadlapply designated material as necessary to ensure that PREea®rit Page 18 of 84 Facilities Contract Bid Schedule A GENDA ITEM . . traction is maintained on all roadways identified in the priority areas.Any damage caused by contractor at any time it,*wiii::vitulm-will be repaired or replaced by the contractor at"no cost"to the Borough. A. Sand/deice: Kfoad intersections for a distance of 50 yards in all directions. Sand/deice road curves 50 feet prior to where the radius commences to 50 feet past where the radius ends.:qA4r as directed by the Engineering and Facilities Director or 4�-,,designee. 8. MAINTENANCE PRIORITY SYSTEM A. Ed2db•.L Ordered Work—Unless otherwise specified in writing by the KIB Engineering and Facilities Director or fr-dcsigncc.all priority I work%%ill commence within 2 hours of notification.This work-will include snow and ice control and removal as well as any work deemed an emergency by the KIB Engineering and Facilities Director or�ii-dcsigncc.Work will continue to correct the identified issues until the work is completed or the Contractor and the KIB Engineering and Facilities Director or�&sdcsigncc agrees to reduce the priority, R. Priority 2. Ordered Work—Priority 2 ordered work will be scheduled to start within I week of the ordered work.The work ordered will be completed within 21 twenty one calendar days of the order date.Work will continue to correct the identified issues until the work-is completed or the Contractor and the KIB Engineering and Facilities Director or;,iOi,designee agrees to reduce the priority or extend the work period. C. Priority,3: Ordered Work—Priority 3 ordered work-will be scheduled to start by the contractor within 30 days of the order date and will be completed within 45 calendar days of the scheduled start date.If the start date is modified the request needs to he made in writing to the KIB Engineering and Facilities Director or=ktw� designee.Any agreed to delay must be documented on the work order form.If the delay is deemed unacceptable the K113 Engineering and Facilities Director reserves the right to contact another desV.VajuV ui_ _ Vontractor to perform the ordered task. D. Work Orders Work orders can be implemented by the KIB for any priority level ifschcduled work is not completed on time, The work order stun date will be the contractors start date for the project and will be signed by both parties. If the start dale is modirtcd the request needs to be made in writing to the K113 or its designee.Any agreed to delays must be documented on the work order form If the delay it deemed unacceptable the KIB meveg,the right to contact another (.Nontractorlo perform the ordered task. PRAt Or 1111 Page 19 of 84 Facilities Contract Bid Schedule AGENDA ITEM #2-b. pt 9. GRADING The Contractor shall provide grading as directed in any areas deemed necessary b) the Engineering and Facilities Director or designee. Any damage caused by contractor at any time to eu.Aefvy, u N will be repaired or replaced by the contractor at"no cast"to the Borough. A. After GradinC:immediately alter grading,areas shall contain no pot-holes in the working surfaces. B. Drainage:Graded roads shall be sloped or crowned at the center line to promote drainage, 10. BRUSH CLEARING/DITCHING The Contractor shall perform brushing or roadways, ditch lines and road intersections.This work could also include the removed of trees that have blown down or fallen from normal nii ginti arc iilcconditions. Any damage caused by contractor at any time eqety� will be repaired or replaced by the contractor at"no cost"to the Borough, A. Debris:The Contractor shall dispose of debris resulting from clearing work as directed by the Engineering and Facilities Ditectoror$n,Aesignec. All materials with exception to the maximum capability of the brush chipper shall be shredded to the minimum capability of the brush chipper (approximately 3/4"). All materials that are beyond the maximum capacity of the chipper(stumps,trunks,etc.)will be disposed of or stock-piled at the direction o Fthe Engineering and Facilities Director or hr,designee,All shredded materials will be stockpiled for future use at a location directed by the Engineering and Facilities Director or h is-Aesignec unless requested to be disposed of Formatted.UA ParaW ph S p am Flei 0 M ArMin. ora,Add betwem lkoull�nia dilikefil "od,call j�g!g1iflk jw of the 5MM grill We spai 56g=ll bull ur nuffberil Tab swpv.NM at 05' g�.n ill iii p 10,1111 ill Dell dl%ulfll�iouil i'MOU111*1 sq1d11TTw1iW,s pn�l 0�0C1111111MIlikiNd 1111oll'Vill ta 11 ofchairl "!I or a de'llincid dilitch hinic ill 111,11,rav:1�Ill ill ka,l I.,II 11111,1K Page 6orii Page 20 of 84 Facilities Contract Bid Schedule AGENDA ITEM 2. . IJawI' w� ,.ro!, !'� t lyp,�!wnmtn� �"�nP:p"twuw� tio��, po;umlulil a mmnr fp pa��ro ullwVi�,,.iauil �lllm�ulliumilims � ,�n�?��mrii � �a " 214yuapwwl"call U ffillfpllnuuaunuulmyy Nw IIIb tip�nnum!inilmwmp, um,y�i��nw�oii,mall anpumw cIII,Ilk q ad ling!M Kg!4 ililile tnm eiIa llllu',.'.a^O"IplIliRnlem.m llu awiP,u indilIVIa xp:"lIN1111,:,dl i mluk or~ �ccillw u�illaia�,r��,��liay�reN�mmp�, QlumflluluAsiwnicu. III Il: AGENDA ITEM #2.b. overtime rate will be an in ental amount to be applied on top of the straight hourly rate included in the Contractor's original labor and equipment rate in the Bid Schedule. B. Rental time:will not be allowed while equipment is inoperative For any reason, including due to break-downs,while worming up or installing chains, The rental time to be paid for equipment on the job shall be the time the equipment is in operation on work being performed. 13. STATE RATES The Contractor shall famish necessary additional labor,not included in equipment rental rates,at the rate specified in the Bid Schedule for straight time including ffirl benefits. Premium rates for overtime will be paid for work performed under this contract above eight (8) hours per day or rutty (40) hours per week. This overtime rate will be an incremental amount to be applied on top of the straight hourly rate included in the Bid Schedule. The state of Alaska Department or Lobar defines the following types of work for public construction projects as being subject to payment of the prevailing wage rates per AS 36.05,010 and AS 36.05.030: %'11111licill n "plojuicill 111112101115, 1111lc! digffiuA in ANS " I J11-1-1— tMU%11'�Lmll Ible,1111 Lill iinur"copliflEt aH!p!Ln�0'52511010101 Oft hiyi�l bigen ilu,!11 i L �"L2!;cig ' 1 1-1111 1,---,- i. 1. . gire, 1�nmm! Ottj!ljL% incluifllk!bull Is mlw ilinblited lo 01) 1 lauling new rill or materials to site 02) 1 fouling used fill or material to an area located away from the road or group of streets upon which work,was currently being performed. Fill or matenall will be used on a road in the new area 03) [fouling discarded rill or material to a dump 04) Grading and/or compacting on a road surface which has new or used fill deposited From either a supplier,excavated ditches,roads located some distance away from the mad or group of streets currently being worked on 05) Installation oFmanholics. 06) Installation ofnew or used culverts 07) Filling potholes 08) Making a new road where there was no road 09) Digging a new ditch where no ditch existed previously 10) Removing old blacktop;replacing with new material 11) installing or cross cul 12) Installing sionin drains The listed work is subject to the provisions of the Stoic or Alaska Department of Labor, Laborces Mechanics Minimum Rates or Pay, (See Appendix D) Pap 8 of I1 Page 22 of 84 Facilities Contract Bid Schedule PIGENDA ITEM Sita r ol,AIlwh0u,t �r p c rlogdl uu,p �ui�oul .im,racl c°u mll„ 1 _. lucgi maw�u�°mnllll �remllllll alNmu n,��u�m, m�u�uwwunllmu ruilli: la. BILLING DEADLINE A. Invoicing.The Contractor shall submit to the Borough at the end of each month invoices for the services and materials supplied during that month, Invoices for that month will not be paid if not received by the Borough within thirty(30) calendar days from the end of the month in which lie work was performed or materials were supplied. B. Renoris and Logs: The Contractor shall prepare and submit a "Daily Work Report, Road Work Log and a copy of the Work Order if one was assigned"with signed time sheets for each employee's day during periods when authorized work is in progress Copia of all the forms are attached as Appendix B with exception of the time sheets that will be provided by the Contractor. 15. 1NSII,'ILiNCE AND INDEMNIFICATION 1. Indemnification: To the fullest extent permitted by law, Contractor agrees to defend, pay on behalf of, indemnify and hold harmless the Borough, its elected and appointed officials,employees and volunteers and others working on behalf of the Borouf,h against any and all claims,demands,suits or kiss, including all costs connected therewith,,and for any damages which may be asserted,claimed or recovered against or from the Borough, its elected and appointed officials, employees and volunteers and others working on behalf of the Borough, by reason of personal injury, including bodily injury or death and/or property damage, including loss of use thereof, which arises out of or is in any way connected or associated with this Contract. B. Insurance: The Contractor shall not commence work until the Contractor has obtained all the insurance required under this Contract and such insurance hos been approved by the Owner,nor shall the Contractor allow any subcontractor to commence work on its subcontract until the insurance required has been so obtained. The Contractor shall maintain such insurance as will protect it From claims under Workers' Compensation Acts and other employee benefit acts for damages because of bodily injury,including death,to its employees and all others for damages to property,any or all of which may arise out of or result rmm the Contractor's operations under the Contract whether such operations be by itself or by any subcontractor or anyone directly or indirectly employed by either of them. Without limiting the Contractor's indemnification,it is agreed that the Contractor will purchase„ at its own expense and maintain in force at all times during the term of this Contract, the following policies of insurance. Failure to maintain insurance may,at the option of the Borough Manager,is grounds for default and the Borough Manager may terminate this Contract. Where specific limits are shown, it is understood that they will be the minimum acceptable limits. If the 1� ��pcl"r9 Page 23 of 84 Facilities Contract Sid Schedule A .MGENDA ITEM #2A Contractor's policy contains higher limits, the Borough shall be entitled to coverage to the extent of such higher limits. Contractor is responsible for all deductibles. As a condition or award, certificates or insurance, with endorsements, must be rumished to the Borough Engineering and facilities Department. These certificates must provide thirty(30)days prior notice to the Borough in the event or cancellation,non-renewal or a material change in the policy. Proof of insurance is required of the following: A. Workers' Compensation Insurance; The Contractor shall provide and maintain, foe all employees or the Contractor engaged in work under this Contract, Workers!Compensation Insurance as required by applicable stoic law (AS 23,30 045)for all employees to be engaged in work at the site of the project under this Contract. This coverage must include statutory coverage for States in which employees an engaging in work and employer's liability protection not less than S 1,000,000 per person,S 1,000,000 per occurrence. R. Comprehensive (Commerciall General Liability Insurance: with coverage limits not less than two million ($2,000,000)dollars per occurrence and annual aggregates where gencralty applicable and will include premise operations, independent Contractors, products/completed operations, broad farm property damage,blanket contractual and personal injury endorsements. C. Comprehensive Automobile Liabil[JX Insurance: covering all owned, hired, and non-owned vehicles and with coverage limits not less than $1,000,000 per person, $1,000,000 per occurrence bodilyinjury, and $1,000,000 property damage. D. Additional Insured- The following shall be an Additional Insured:The Kodiak- Island Borough,including all elected,and appointed officials,all employees and volunteers,all boards,commissions,and/or authorities and their board members, employees and volunteers. The Additional Insured shall be named on the Contractor's coverage for Commercial General and vehicle liability. 16. TECHNICAL SPECIFICATIONS Work under this contract shall be performed in accordance with State of Alaska Standard Specifications for Highway Construction, dated 2004 and Title 16.80 of the Kodiak Island Borough Code,which describes the Borough's Road Standards. 17. CONTRACTOR'S REPRESENTATIONS AND COVENANTS A. The Contractor covenants agrees that all work shall be done to the complete satisfaction or the Kodiak Island Borough,subject to inspection at all times and approval by any participating agency of the Government of the United States of America, and in accordance with the laws of the State of Alaska and rules and regulations of such Federal agency. Pane 1001`31 Page 24 of 84 Facilities Contract Bid Schedule MGENDA ITEM #2A B. The Contractor further covenants agrees to(i)perform all work and labor in the best and most workmanlike manner and that all and every of said materials and labor shall be in strict and entire conformity in every respect with the Contract Documents;(ii)abide by and perrorm all stipulations,covenants,and agreements specified in the Contract Documents,all of which are by reference hereby made a part of this Contract. C. The Contractor hereby agrees to receive the prices set forth in the Bid Schedules as full compensation for furnishing all materials and labor which may be required in the prosecution and completion of the whole work to he done under this Contract.The contractor must pay particular attention to section#7 as this will be followed within these guidelines. A. Contractor is an independent contractor and is not an employee or agent of the Borough. ENTERED INTO AND EFFECTIVE the day and year first above wntlen. KODIAK IS AND BOROUGFI ECONTRACTORI By By „mnnnnm,,,, ... „�, Charles L.Cassidy Printed Namc7 mryry m Borough Manager Title!......... ... ........,�,,,...... m„ . RECOMMENDED: By Robert K,'tucker EngineenngWacilities Director ATTEST„ By Nova M,Javier„MMC Borough Clerk Page 25 of 64 Facilities Contract Bid Schedule AGENDA ITEM #2A Appendix A KODIAK ISLAND BOROUGH PROPOSAL of NAME OF CONTRACTOR ADDRESS To the Borough Manager of the Kodiak Island Borough: The Undersigned proposes to fumish all labor and equipment required in the Road Maintenance and Repairs, Snow Removal and Sanding, and Small Projects (under $25,000 as needed) for Kodiak Island Borough Admin and School Facilities located within Kodiak Island Borough, Alaska, according to the contract documents therefore and for the amount and prices named herein as indicated on the Proposal Schedule herein contained which is made a part of this Proposal. The Undersigned declares the only person or parties interested in the proposal as principals are those named herein; and the proposal is made without collusion with any person, firm or corporation; that he has carefully examined the General Specifications; and that he has made a personal examination of the site of the work and that he is to furnish all labor and equipment specified in the manner and the time prescribed. The Undersigned hereby agrees to execute all documents required within 10 days or such further time as may be allowed in writing by the Borough Manager after receiving written notification of the Intent to Award,and it is hereby mutually understood and agreed that in case we do not,the said Borough Manager may proceed to award the contract to others. Written notice of Intent to Award will be mailed, or otherwise furnished, within ten (10) calendar days after opening of bids. We hereby agree to commence the work within ten(10)days after receipt of the Notice to Proceed, or such further time as may be allowed in writing by the Borough Manager and to be completed in accordance with the deadline of contract expiration 30 June 201 �w ��ff�: i ,,ft al completion on„ e ffim,, ',wt rms. See Contract Term in Appendix A for further information. The Undersigned proposes to guarantee all work performed under the Drawings,Specifications,and Contract, and repair and maintain the same until the date of acceptance by the Borough Manager andthereafter or until the expiration of such other guarantees as may be provided by the Contract Documents. The Undersigned acknowledges receipt of the following addenda to the drawings and/or specifications(Give number and date each. If not received,write in the word"NONE"). ADDENDA DATE ISSUED ADDENDA DATE ISSUED Page I oft Page 26 of 84 Facilities Contract Bid Schedule AGENDA ITEM #2.b. Signature: _. Date: Page:oft Page 27 of 84 Facilities Contract Bid Schedule AGENDA ITEM #2.b. Appendix B PROPOSALSCHEDULE MAINTENANCE RATES LABOR AND EQUIPMENT TO BE USED ON PROJECT AS 36.05.010 and AS 36.05.030 rates appy e of Labor or TypEquipment Description,Age,& _ Re,,. Presently Euipental Condition of Equipment and/or Owned Labor Or Rented Rate/Hour (circle one) 155,<,1-iP GRADER lade g or reater mm.,,.m ................................................... TO/,,R 156>I-IP GRADER 14,°.j3j... ...._., ......... ......... .....�... .. ..... �!01 gadeor reater 8-10 CY SANDER ............................ O/R 01 „I 2j-S CY SANDER NO SMALLER THAN A,,°2-5 wmm CY ......................................................................................................................................................._.. =O/ 10-12 CY END DUMP ................................... ... OIR O R FR4)N-I'END LOADER 2-4 `:CY ANGLE BLADE ..... �60/ .,.w....................................................... . THREE AXLE 50,000!1 TILT DECK ,,......................... ........ .. ... .... .... O . R ..R ... III, .... .... ..... .... ..... .... E] V _.. 63+I-IP BACKHOE .................. ...................................I....,...................._. . O /R ......................................................................_._..._. i R Page 1 or5 Page 28 of 84 Facilities Contract Bid Schedule I . ICE THAWING EQUIP(STEAM GENERATING) .........................................................................................................1.............................................................................................................. .........................................................................I......................._..................................................................................,,,,,,,...................................................................,,,,. ...........................................11.........................__............................................................................................................. ....................................................................................................................................................................................... .......................................................................I. OIR WATER TRUCK 1000+GAL ...............................................................................................m....................._.................................................................................................... . ........................................................................................................................................................................................................................................................................................................................................................................ 0/R .................._...._._............................................................................................................................................................................................................... O�R VIBRATORY DRUM COMPACTOR(SPECIFY TYPE)60" 84" _1.1......................................................................................................................................................................................................................................... d�R .....................................................................................I.—........................................................................................................................................................................................................ .......................................................................................... O 7 R 20,000#TRACK HOE WITH SMOOTH EDGE BUCKET AND ROCK BUCKET ..........................................................................................................................................I.,........................._.........................................................................................................................................................................,................................................................................................... ..........................................................,. ,. .........................................................................I. .._.................................................................................................................................................................................................................-.......................................................................................................................................................................................I....................... O.../.,R,,,,,,,,,,,,,,,,,. ............................................I.,....................�............................................................................................................... 12,0000 MINI TRACK HOE WITH SMOOTH BUCKET AND ROCK BUCKET ................................................................................ ................................................................................................................,.,................................................................................................,,_.......................................................................................................................................................,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,._..............................................®..�...R,,,,,,,,,,,,,,,,,,,, .........................................................................................................................................................................�,................................................................................................................................................................................................,. .............................................................................................._.............................................. ®„ ..... .........................................................................................................................................................................................................................................._.................................................................................. ................................................................................................_......................................................................... ................................................................... SKID STEER0 III)III°R ..................................................................., . .:.. .._......................................................................................... ........................................................�............................................................................................................................................................................................... O�Y R ..................._._........................................................................................................._....................................................................................................._..................................................................................................................................................................... PICKUP WITH LABORER »„mm.. ...� ...,� r,,,, .. , �...., �,.,. ry ...rm ...,.......,.,.. LABOR RATE ... M B.,"Il101llf A^l0.Gt... TC, IN ykf.�. DID I%I I?II',. �N �..... .a.,mri, ,. ...„ (Ai SANDING MATERIAL $per Cubic Yard Delivered to the service area 1?"Rock Chips D-1 The Proposer agrees to provide labor and/or operated equipment at a rale including the above straight hourly rates plus an incremental Sper hour for work: performed above eight (8) hours per day and forty (40) hours per week for work performed under this contract. The Proposer hereby agrees to furnish all materials in accordance with the project specifications at cost plus percent(%)profit,unless material is owned and generated by the Contractor. The Proposer hereby agrees to furnish the following listed road construction and repair labor and equipment as requested the Owner and at the and rental rates. Listed labor and rental rates shall be in effe tfor thefollowing specified period: ,,, listed labor od: 21016 fl1hu°a��w in y �bal um in�ur��V.�,., , tkl�u Flit an followingextensions To be a responsive bidder, proposal rates for the following ratQ?.ofti Page 29 of 84 Facilities Contract Bid Schedule AGENDA ITEM #2.b. equipment will be required to be included as equipment accessible for the Contractor for use in the performance of the Contract: REPAIR RATES LABOR AND EQUIPMENT TO BE USED ON PROJECT AS 36.05.010 and AS 36.05.030 rates apply Type of Labor or Description,Age,& Rental and/or Presently Equipment Condition of Equipment Labor Rate/Hour Owned Or Rented (circle one) 155<HP GRADER .,,,,,,,,,,,,,,,',m.........................DIadC.................... .... ............................................................................................................................................................................................................ ..._....._._...................................._...................................................................................................................................�........................................... .......................0...�...�.......................... 14 O/R ............................................................................................................................................................................................................................................_..._...............................m.......................... .......................................................................... 156>HP GRADER e...,................ ....... .,,........................................................................ .................................... ........ ..... .......................................................................................................................... __......_................................................ ............................................................ ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, .........................0../...R.......................... 14 Blade .............................................................................................................................................................",..............................................................................................................................................................................................................................................................._._.................................,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,..........................0„I.R.......................... ..... ....................................................................................................................................................................................................................................._.._.................................................................................................................................................. .......................................................................................................................................L......_..........................,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, O/R ..............._........................................................................................................................................_...................................... 1.1 .�..�- ................................................................................. ......................9...I...R............._....... OAR .. .......................................................................................................................................................... 10-12 CY END DUMP ..................................................................................................................................................................................................-I...................................................................................................................................................................................................._,......................................................................................................................... ....................................0 ........................................................................................................................................................................................................................_............._........................................................................................................................................................................................................................................................................................... .......... ............................................................................. .�. R .... ..................... ........................... I pill l ll U i1 III t l� I: I Ili u' Y�-14 �l�6 1 , x •1 � 444 �� 1 rvrvrvrvrvrvrvrvry OPR 0/R THREE AXLE 50,000#TILT DECK ......................."................................................................................................................................................................................I.."...._................................................................................................................................................................................................................._.......................................................................................... _................................................................................................................................................._......_.........................................-..'....................................................................................................................................................... ..,.................................................................................................................................................... ........ ................._..............................,,,,..,,,,,,,,,,,,,,,,, ............................................................................... .....................0...�...R....................,.,. 1•& It -1,44kvIM-R, _...................................................................................................................................................................................._.-.m..._..........................................,, ,,,,,.,,,,,,,,,............................................................................................................................................... ........................... ............... .........................................................................................................................................................................................................................................._......._..................,.-.............................................................................................................................................................................................................................. 0. ::1.:::��'............................ 63•11 1-11'BACKI�i01✓...II!. w1::1, :°..m"miii: .lh ........................I.........................................................................................................................................................................._......_................................................................................................................................................................................................... ........ OIR :............................................................................. O/R ....................... ............................... DD 901110 ROLLER ..................................................................................................................................................................................................--..........................................................................................................................................................................................I —................................................................................................................................_............._..................................................... OAR Page 3 of 5 Page 30 of 84 Facilities Contract Bid Schedule AGENDA ITEM #2.b. A+i:,AA:.i.l ,� t,(,'-,L4ekt,i,5,4 ------------------------ ()'4 R WATER TRUCK 1000+GAL OJR O/R VIBRATORY DRUM COMPACTOR(SPECIFY TYPE)60"84" ...................................................................................................................................................................... ............ ................................................................................... .................... ............................................... ..... ..... 0 6.............. ......... IR ................................................................................................................................................................................................................................................................................................................................................................................................. .................................... / ...................................................................................................... ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 11........................................................................ 20,ODOM I- CKHOE WITH SMOOTH EDGE BUCKET AND ROCK BUCKET ...........................................................................................................................................-I.I..,............... .................................................................................................................................................................................................. OIR I R ......................................................... .......................... ..............................................................................................................................................................................................................................................................................................................................................................................................................................Roo_1' 12,000#MINI TRACK HOE WT AND ROCK BUCKET . ...................................................................................................................................................I I I.,........... ........................................................................................................................................................................................................... ............................................................................................................................. ITH SMOOTH BUCKET .............. .. .......... ................................................................................................-............_................................................................................................ ................................................................................................................................................... ..............................................................................................I.............._...................................................................................................................................... SKID STEER,U!6j �,J I.... ............................... ......................................................................................................................................... ................................................................"..1.1.............................................................................................................................................................. ......................................................................................... .............................................................. ......................... O/R ..................................................................................................................................................... ....................................................................................................... ............................................................................................................................................... ............... PICKUP WITH LABORER . ................................. ........................................................................................................................ .......................................................................................................] I'l.l— ...............................................................................................................................................................................................................................................................................................................................................- ................................................................................................................................................................................................................................... ........................................................................................................... .... .... ......... .............................................. KV 11,4)11:A,11111113,A111111111], qwiJ11("I 11 j IAXE& .............. .......... ............. Technical Specifications Work under this contract shall be performed in accordance with State of Alaska Standard Specifications for Highway Construction, dated 2002 and Title I . of the Kodiak Island Borough Code,which describes the Borough's Road Standards. MATF.RIAI, +kwome H444, NO. 4 PTS Page 31 of 84 Facilities Contract Bid Schedule A ,MGENDA ITEM #2A The Proposer agrees to provide labor and/or operated equipment at a rate including the above straight hourly rates plus an incremental S per hour for work performed above eight (8) hours per day and rorty (40) hours per week for work performed under this contract. The Proposer hereby agrees to furnish all materials in accordance with the project specification at cost plus percent(%)profit,unless material is owned and generated by the Contractor. The Proposer understands that the Owner reserves the right to reject any or all proposals and to waive any informality. Upon receipt of written Notice of Award,the formal Agreement between Owner and Contractor will be executed within ten(10)days. Respectfully Submitted: By: .............. ......... (Seal,if proposal is Title: made by a Corporation) Date; Business Address: Telephone: Alaska Contractor's License Number: Expires: Alaska Business License Number: Expires:................................................................................................................................................... Page 5 of 5 Page 32 of 84 Facilities Contract Bid Schedule AGENDA ITEM #2.b. Facilities WORK REQUEST Request No. Location Date Received Varied 11.11,,,,,,,,,,,,,, ,,,.,.., m ., „...... Description: Contractor Remarks: Contractor Signature: Approved By: Phone Requested by: N.v&siL=ture No. .................................................................. Date. Director or Designee Date: r �r ,l 1 f I J' y. f� f I l I 1 l APPROVED DISAPPROVED DATE: PRIORITY: .. m- ------ ........,n. Date Sent to Contractor: Date Work Began: SIGNATURE. Invoice No. Date Complete: Y n Page 33 of 84 Facilities Contract Bid Schedule AGENDA ITEM#2.b. Appendix C DAILY WORK REPORT Service Area Repairs Maintenance Contract# Project Grading Snow Removat Date Labor Only No Equipment Time HOURS RATE EARNING Name Straight OT l IR Labor Rate OT 1 IR Straight IR Total Amount Time Total $ $ $ $ - $ - $ $ - $ - $ - $ - $ - $ - $ - Total Labor Cost $ - Material&Equipment-Additional Description I Quantity Price Amount $ - Total Material Cost $ - EQUIPMENT&OPERATOR TIME Description Operator Equip. Operator Equip. Operator IR Equipment Operator Amount Hours OVIR Rate Rale Total Total $ - $ - $ - $ - $ - $ - $ - $ - $ - Total Equipment&Operator Time $ - COST SUMMARY Labor Only Cost $ - Material Costs $ - Mark U 1096 $ - E ui ment 1 O rator $ - Total i i hereby certify a e above is a true and correct statement of labor penormea ano materials used In execu ng e work and that all hourly rates and insurance costs are those actually paid. Contractor Date Director or Designee Date Engineering 1 Facilities Rep Date Page 34 of 84 Facilities Contract Bid Schedule AGENDA ITEM#2.b. Appendix C KIB FACILITIES PARKING LOTS ROAD WORK LOG TIME ROAD EQUIP START FINISH TOTAL EQUIP SECTION A North Star Elementary Parking Lot G S&I SAN 0 East Elementary Parking Lot G S&I SAN 0 Main Elementary Parking lot G S&I SAN O High School Auditorium Parking Lot G S&I SAN 0 Middle School(Playground/Driveway) G S&I SAN 0 SECTION B Borough Building Parking Lots G S&I SAN O SECTION C KFRC Parking Lots/Driveways G S&I SAN 0 Borough Landfill Parking Lot/Driveway G S&I SAN O Bayside Fire Station Parking Lot/Driveway G S&I SAN O SECTION D Peterson Elementary Parking Lot Laborer(No Equipment) G S&I SAN O G S&I SAN O G S&I SAN O G S&I SAN O G S&I SAN O G S&1 SAN O G S&I SAN 0 Hours reported must be on KI8 Facilities project ONLY.Incremental Rate Is applied on time over 8 hours. Equipment Legend: G-Grading Contractors Representative: S&I-Snow/Ice Date: SAN-Sanding 0-Other Page 35 of 84 Facilities Contract Bid Schedule AGENDA ITEM #2.b. Appendix E CORPORATE ACKNOWLEDGEMENT (To be filled in when Documents are executed in behalf of a Corporation) UNITED STATES OF AMERICA) )ss: STATE OF ALASKA ) The foregoing instrument was acknowledged before me this day of 20-1420 II 6 by (Name of Officer) (Title of Officer) of ,Corporation,on behalf of said Corporation. (Name of Corporation) Notary Public My Commission Expires Page t of 1 Page 36 of 84 Facilities Contract Bid Schedule AGENDA ITEM #2.b. Appendix F ACKNOWLEDGEMENT FORM FOR LLC (To be filled in when Documents are executed in behalf of an LLC) UNITED STATES OF AMERICA) )ss: STATE OF ALASKA ) The foregoing instrument was acknowledged before me this day of 1,20 1520 1 by whose name as manager of L.L.C., (Name) (Name of LLC) is signed to the foregoing instrument and who is known to me, acknowledged before me on this day that, being informed of the contents of the instrument, he or she, as such officer and with full authority, executed the same voluntarily for and as the act of said limited liability com[any. Given under my hand seal the day of .... �20................ Notary Public My Commission Expires, Page I of I Page 37 of 84 Facilities Contract Bid Schedule AGENDA ITEM #2.b. Appendix G INSTRUCTION TO BIDDERS 1. General The Kodiak Island Borough is concerned that all bids be submitted in a manner that ensures the bidding process is fair and equitable to all Bidders in compliance with the requirements of the bid documents. Particular attention of all Bidders is drawn to the provisions of this solicitation and the resulting contract dealing with pre-bid inquiries and the duty of the Bidders to disclose any significant fact or question which will adversely affect the cost or time of completion of this project. Bidders are required to register, through the Kodiak Island Borough website or by contacting the Engineering and Facilities Department directly,in order to receive bid packages. Bidders are cautioned that they disregard these provisions at their own risk. Bidders are directed to study and follow these instructions as to the method and form forsubmitting bids so there will be no reason to reject a bid. Bidders will find all required forms and documents contained within this assembly. Please take notice of Section 6, "Bidders Checklist", as to which forms and documents are required for your bid to be considered. Z. Explanation to Bidders All Bidders are requested to submit to the Owner written request for explanation,interpretation,or other inquiry 4 days prior to the due date and time of the bidding requirements . All such inquiries will be addressed in an official addendum that will be issued to all Bidders. CAUTION: These addenda will be the only binding contractual commitment on the Owner. Any other response will be for information only and shall not have contractual significance. 3. Conditions at Site of Work All Bidders are cautioned to carefully read all of the attached documents that make up this bidding process concerning the contractual responsibility of the Bidder for the conditions of this contract 4. Addenda Requirements The bid documents provide for acknowledgement of each of the addenda to the drawings and/or specifications on the bid. All addenda shall be acknowledged on the bid prior to reading or acceptance of bid. If no addenda are received by the Bidder,the word"none"shall be shown. Every effort will be made by the Kodiak Island Borough to ensure that contractors receive all addenda when issued. Addenda will be Faxed or sent to the address provided when contract documents were requested. It is unusual for no addenda to be issued. All Bidders are responsible for ensuring that they have received all addenda that have been issued. The cost consequence of all addenda must be included in the bid submitted. Page I OF 6 Page 38 of 84 Facilities Contract Bid Schedule AGENDA ITEM #2.b. 5. Preparation of Bids Bids shall be submitted on the forms furnished,or copies thereof,and must be manually signed in ink. If erasures or other changes appear on the forms,the person signing the bid must initial each erasure or change. The forms of bid will provide for quotation of prices as requested on the Bid Schedule. Where required on the"Bid Schedule",bidders must quote on all items. Failure to do so will result in disqualification. The Borough reserves the right to disqualify or refuse to receive a bid if bidder is in default for any of the following reasons: A. Uncompleted work which, in the judgment of the Borough, might hinder or prevent the prompt completion of additional work if awarded. B. Failure to pay or satisfactorily settle all bills due for labor and material on former contracts in force at the time of issuance of bids. C. Failure to comply with any qualification regulations of the Borough. D. The Kodiak Island Borough will award this Project according to the provisions ofthe Kodiak Island Borough Municipal Code, including Section 3.30.080,to which your attention is called: In determining the lowest responsible bidder,the assembly shall consider: i. The bid price; ii. The ability,capacity and skill of the bidder to perform the contract within the time specified; iii. The character, integrity,reputation,judgment and experience of the bidder;and iv. The quality of performance of previous contracts. (Ord.76-6-0 §I(part), 1976.) T%%-nm scenarios will be established b gforgy bid day to input each bid p g s � m'm nllnl�l 'I' �oll IlmrW��pfma;mmmq� �7 m�Ilagmm iVl�� sc e u e r�cm hik),,10 cale xriui�mmui d'....,d�l'� ur��1 �m�m�uw... � inoii;mw_., .. . Iln�r lm p cuj pin dig ��fa��ni��ni I11 11'1r��:��:a.�ll ��u Ifmu:lui,l: Ir ;pip meant List. 11"Illn�� Iln�� ar.m�mmi,m�na�. '111111�q ;m��amn:u,lmmu m�m+i�l....l , � cein miir iiw mr mllllll bcu biasinlmll.on (Ibie,,...`11lmqsma°""..!rlled�� haw lm irl��:gml�IY�i� contlrrm t.r iqd inti m:io�kiclud malllll Ilisteatill �1 p1Ji ! irm�B�aotlm siouniarilo %viill bell[qpw�miir u!au;p0 giNpin to, fIllme 10 IbC1003 rILlrt��ll 1u 1111flill Illmn lnu ..!Nmn irmmIi,7 Ln- na og,;..-14 will be opened and presented to the bidders at the bid opening before opening the sealed bids.Any the bid ol`':'::19ffg' an m m44mMi6 Ilm't-! ellllimam.lW.0-oir ,.The m"d Vllli„ rn, i nt W lic..iq WI p”hIVN„h..�..rp ��.� m� to establish the lowest n smsiview„bidder. l ve Will"p & 'w Grp m i�f~ih^ hn�&.`iIN-^^ .' 1P r W ria'.: •"� MW�.,�:�W irm,��lmmmmnnmaiF��ll4m�Ilk�l�lnlm�.wir.. I iriim m,�m inimunle ,gi0VkJa � lr a .. ralumuute lLui� [n *w Liml �1i1 m _ oS Alternative bids will not be considered unless solicited. Page 2 OF 6 Page 39 of 84 Facilities Contract Bid Schedule AGENDA ITEM #2.b. 6. Bidders Check List A. Your bid will be considered nonresponsive and rejected if not properly executed. B. Submittals with Bid Proposals are not required unless specifically identified on the Bidders Checklist and/or on the Bid Schedule. This provision takes precedence over all other submittal requirements. C. For your convenience and assistance in preparation of your bid,the following checklist is offered. Bids not including ALL of the documents required will be REJECTED. Bids will be rejected which contain material alterations or erasures not initialed by the signer of the bid. No Qualified or otherwise Conditioned Bids will be accepted. 1. Contract Agreement-Completed,signed in ink,dated 2. Proposal-- Signed in ink,dated,addenda acknowledged 2. Corporate Acknowledgement-Completed and notarized.(When bid is by Corporation) 3. LLC Members Acknowledgement-Completed and notarized.(When bid is by an LLC) 4. Bid Schedule-Completed,signed in ink. 5. Alaska Contractor's Certificate of Registration-Copy of Original. 6. Alaska Business License-Copy of Original. �o,, .... ;u�a�i��.,��i�mu��i,��?Im. ,� �•,:� � �s��o��iu.��-��-��I�� ua-w ��:u� w��,�� 8,77 Nan-Collusion Affidavit—To be provided with the bid documents 7. Submission of Bids All bids,including any amendment or withdrawal,must be received(by mail or hand delivered)at the address shown below prior to the time of bid opening. Any bid,amendment or withdrawal which has not been actually received by the Kodiak Island Borough Manager's Office, prior to the time of the scheduled bid opening,will not be considered and will be returned unopened. Condition qualified bids will be considered nonresponsive. Bids not received or delivered in this manner WILL NOT BE CONSIDERED and will be returned unopened. BIDS MUST BE IN A SEALED ENVELOPE MARKED AS FOLLOWS: KODIAK ISLAND BOROUGH ATTN: BOROUGH MANAGER,Room 125 710 Mill Bay Road Kodiak,AK. 99615 KIR Facilities Road Maintenance and Repairs,Snow Removal and Sanding and Small Projects Contract S. Processing of Bids Page 3 OF 6 Page 40 of 84 Facilities Contract Bid Schedule AGENDA ITEM #2.b. The owner may: A. Reject defective or nonresponsive bids; B. Waive any irregularities in any and all bids; C. Reject all bids; D. Negotiate with two or more of the most responsive bidders,if bid prices are in excess of the money available or authorized,for a reduction in the scope,quality,or quantity of the purchase, service or contract; B. Re-advertise for bids, with or without making changes in the drawings or specifications. (Ord.76-6-0 §I(part), 1976.); F. Award alternates in any order 9. DOL Requirements Attention of the Contractor is directed to the State of Alaska Department of Labor & Workforce Development 5.�I �iis obOliLated to meet the re u meets ofthe Wage n e&Hou Adm in AS 36.10 ,a�i�i , "� (DOL) q performed g qnistration Public Contracts. Kodiak Island Borough will provide a Notification of Contract Award to the DOL upon award and authorization of the contract.Prior to commencing work on site,it is the responsibility of the Primary Contractor to file a Notice of Work with the DOL Wage& Hour Administration office. All required filing fees will be met by the Contractor.Upon completion of the work,the Primary Contractor will be responsible to file a Notice of Completion with the DOL Wage& Hour Administration office. Final payment on the contract will be released once Kodiak Island Borough has received a copy of the Notice of Completion,signed and authorized by the DOL Wage&Hour Administration office.It is the right of Kodiak Island Borough to hold 10%of the final invoice cost,until all DOL requirements are met by the Primary Contractor. 10.Required Documentation for Award The following documents must be executed within 10 days of Notice of Intent to Award and prior to Notice to Proceed. Contractors are urged to expedite the completion of these requirements so that Notice to Proceed with the work can be made in a timely manner. A. Contract(In triplicate) B. Proof of Workmen's Compensation Insurance 11. Indemnification To the fullest extent permitted by law,the Contractor/Manufacturer agrees to defend,pay on behalf of, indemnifyand hold harmless the Kodiak Island Borough,its elected and appointed officials,employees and volunteers and others working on behalf of the Kodiak Island Borough against any and all claims, demands, suits or loss, including all costs connected therewith, and for any damages which may be asserted, claimed or recovered against or from the Kodiak Island Borough, its elected and appointed officials,employees,volunteers or others working on behalf of the Kodiak Island Borough,by reason of personal injury,including bodily injury or death and/or property damage,including loss of use thereof, which arises out of or is in any way connected or associated with this contract. 12. Insurance Requirements Page 4 Or 6 Page 41 of 84 Facilities Contract Bid Schedule AGENDA ITEM #2.b. Without limiting the Contractor's indemnification,it is agreed that the Contractor will purchase,at his own expense and maintain in force at all times during the performance of services under this Contract, the following policies of insurance. Failure to maintain insurance may,at the option of the Contracting Officer, be deemed Defective Work and remedied in accordance with the Contract. Where specific limits are shown,it is understood that they will be the minimum acceptable limits. If the Contractor's policy contains higher limits, the Borough shall be entitled to coverage to the extent of such higher limits. As a condition of award,certificates of insurance must be furnished to the Contracting Officer. These certificates must provide thirty(30)day prior notice to the Borough in the event of cancellation, non-renewal or a material change in the policy. Proof of insurance is required of the following: A. Workers' Compensation Insurance The Contractor shall provide and maintain,for all employees of the Contractor engaged in work under this Contract,Workers'Compensation Insurance as required by applicable state law (A.S. 23.30.045) for all employees to be engaged in work at the site of the project under this Agreement.This coverage must include statutory coverage for States in which employees are engaging in work and employer's liability protection not less than $1,000,000 per person,$1,000,000 per occurrence. B. Comprehensive(Commercial)General Liability Insurance with coverage limits not less than two million ($2,000,000) dollars per occurrence and annual aggregates where generally applicable and will include premise operations, independent contractors, products/completed operations, broad form property damage, blanket contractual and personal injury endorsements. The Kodiak Island Borough shall be named as an "Additional Insured"under all liability coverage listed above. C. Comprehensive Automobile Liability Insurance covering all owned,hired,and non-owned vehicles and with coverage limits not less than$1,000,000 per person,$1,000,000 per occurrence bodily injury,and$1,000,000 property damage. Additional Insured: The following shall be an Additional Insured: The Kodiak Island Borough, including all elected,and appointed officials,all employees and volunteers,all boards,commissions, and/or authorities and their board members,employees and volunteers.The Additional Insured shall be named on the Contractor's coverage for Commercial General and Vehicle liability. 13. Payment Payment for services rendered under this Agreement shall be made by the Kodiak island Borough within thirty [30] days of completion/delivery, acceptance by the Kodiak Island Borough and invoicing by Contractor. Page 5 Or 6 Page 42 of 84 Facilities Contract Bid Schedule AGENDA ITEM #2A Appendix H NON-COLLUSION AFFIDAVIT (To be executed prior to award) UNITED STATES OF AMERICA) }ss STATE OF ALASKA } I, of (Firm Name) being duly sworn,do depose and state: I,or the firm,association or corporation of which I am a member, a Proposer, on the contract to be awarded, by the Kodiak Island Borough, for the construction of that certain construction project designated as: Road Maintenance and Repairs,Snow Removal and Sanding, and Small Projects under$25,000 for KIB Admin Facilities located at Kodiak, in the State of Alaska, have not,either directly or indirectly,entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding;a connection with such contract. Contractor Y p Subscribed and sworn to this da of .... Not.. .. ........ ary Public My Commission Expires: Page i of 1 Page 43 of 84 Facilities Contract Bid Schedule AGENDA ITEM #2.c. �J '' Kodiak Island Borough Engineering&facilities Department 710 Mill Bay Road Kodiak,Alaska 99615 Phone(907)486-9348 Fax(907)486-9394 I.�.JI{Ak gs Is,M;udiak .k.::. .s. MEMORANDUM DATE: January 12,2016 TO: KIB Assembly CC: Bud Cassidy—Borough Manager Bob Tucker, KIB Engineering Department Director FROM: Joseph Lipka,KIB Engineering Department RE: Response to/Additional Information on SWAB Recommendations for Solid Waste Handling Options—and—Summary of Solid Waste Questionnaire Responses Purpose: This memorandum provides responses to/additional information for the recommendations for options to handle solid waste presented to the Assembly by the Solid Waste Advisory Board as part of the December 29,2015 Work Session. This memorandum also presents a summary of the responses to the Solid Waste Questionnaire completed by the public in September/October 2015. SWAB Proposals are numbered and underlined E/F Staff Responses in Bulleted and BOLD 1.Do not extend Alaska Waste contract. Renegotiate Solid Waste Contract prior to expiration. • The KIB Assembly may want to consider negotiating an extension of the AK Waste contract to allow sufficient time to: a. Determine the specifics regarding solid waste handling and collection (for example the use of Dumpster Clusters and/or Transfer Stations, Re-Use Center, and/or Roll Cart / curbside collection). b. Draft, review(including Assembly and legal counsel review) and then advertise/issue a new RFP which will need to include the specific solid waste handling and collection requirements recommended by SWAB and the Assembly. Note: The existing contract with AK Waste can be renegotiated—at any time—to conform to the KIB Assembly recommendations/changes regarding handling of solid waste. Potential benefits of re-negotiating could include capitalizing the costs of procuring bear resistant roll cart for selected Page 44 of 84 KIB Staffs Solid Waste Response and Guidance AGENDA I . . areas (Hillside / Selief / Sharatin) and/or providing additional bear-resistant dumpsters for the Dumpster Cluster/Transfer Stations. 2._Charee all Residential Customers the same fee for_garbage collection. • A concern raised by Threshold Services that a single fee could negatively Impact recycling efforts by de-incentivizing recycling could be addressed by continuing to promote programs to encourage recycling and investigate programs to incentivize recycling. • A question regarding Threshold recycling volume was asked during the december 29`" Work Session-specifically has there been an increase in the volume of material recycled by Threshold. Below is a table summarizing annual volume by type of recyclable and total volume recycled 2011 through 2014: Annual Summary 2011 Annual Summary 2012 Annwl Summary 2013 Armual Summary 7014 Pounds Tons Pounds Tons Pounds Tans Pounds Tons 41 PETE 81 PETE pl PETE N1 PETE Plastic 13,039 7 Plastic 18,990 9 Plastic 18,300 9 Plastic 17,534 9 42 HOPE 34,261 17 02 HOPE 24,826 12 M2 HOPE 16,968 a 82 HOPE 14,807 7 Mixed Paper 316,756 158 Mixed Paper 283,221 142 Mixed Paper 285,309 143 Mixed Paper 287,995 14 Newspaper 61,704 31 Newspaper 60,824 30 Newspaper 70,071 35 Newspaper 21,677 11 Office Paper 108,406 54 office Paper 118,552 59 Office Paper 170,454 85 Office Paper 142,657 71 Plastic Film 26,214 13 Plastic Film 29,496 15 Plastic Film 27,019 14 Plastic Film 34„736 17 cardboard 659,741 330 Cardboard 757,214 379 Cardboard 822,654 411 Cardboard 819,944 410 Aluminum 15,720 8 Aluminum 14,381 7 Aluminum 15,659 8 Aluminum 13,939 7 al-Metal Cans 16,596 8 B1 Metal Cans 16,912 8 Bi•Meral Cans 17.422 9 1111-Metall Cans 16,542 8 Tatala 1.333,800 667 TotaF 1,326,644 663 Total: 1.443,856 722 Total: 1,415,071 708 n '710 t w NO m r 690 C 1 1 670 ..,.,., e � 6S0 640 6311 2011 2012 2013 20I4 veer Threshold Total for 2015: 816 tons Page 2 of 7 Page 45 of 84 KIB Staffs Solid Waste Response and Guidance AGENDA ITEM #2.c. 3.Remove roll cart collection from Hillside Drive,Selief Lane and Sharatin Road. • During the Work Session,the Assembly requested information regarding public input on the question of Roll Cart versus Dumpster usage/satisfaction. Questions addressing Roll Cart versus Dumpster usage/satisfaction were Included In the survey. Specifically: Question 2f: 66%of those customers with Roll Carts would like to continue using Roll Carts. Question 2g: 58%of the Roll Cart users did not want to use a dumpster. Question 2h: 71%of the Roll Cart users would like to have bear resistant Rall Carts. Question 2j: 79%of the Roll Cart users did not want to pay an additional fee for bear resistant Roll Ca its A summary of the results of the complete questionnaire is included In this memorandum. 3.Change Borough code to restrict roll carts being placed next to curb prior to 6:00 AM. • Staff suggests / recommends changing the KIB Code to require placing roll-carts at the curb the morning of pickup—do not reference a specific time. 4. Schedule garbage collection after 7:00 AM. • Staff suggests / recommends discussing any proposed changes to the collection time internally with Contractor and Landfill Operators for prior approval. 5.Replace all residential dumpsters with bear resistant dumpsters. • Alaska Waste is currently switching out the last two non-bear resistant residential dumpsters to bear resistant dumpsters. 6.Set up dumpster clusters in strategic locations.If feasible,cluster sites will be graded,fenced and accompanied with bins for cardboard and plastics. • If Dumpsters Clusters and/or Transfer Stations are chosen,then the following should be considered: a) Locations for the Dumpster Clusters and/or Transfer Stations have not been selected / evaluated—site selection should include input from the KIB Lands Committee for selection of specific properties. b)Costs to improve the sites has not been estimated/determined. Staff will need specifics regarding the improvements (for example grading, fencing, lights, cameras) before determining the costs. Estimate$15K to$20K per site for improvements such as purchased /placement of gravel,purchase/installation of a fence on three sides of the site. This does Page 3 of 7 Page 46 of 84 KIB Staffs Solid Waste Response and Guidance AGENDA ITEM . . not include clearing of vegetation, leveling and/or filling, and site is located adjacent to roadway—for example,Island Lake dumpster site. c) Funding sources have not been determined. If funding source is the General Fund, then garbage fees will not be increased. If funding source is the Landfill Enterprise fund, then garbage fees will increase. 7.Construct Reuse Center in Dark Lake Area. It will include dumps_ter cluster which will accept reuse item&__WIid_waste_and recvclables. It will be phased in with the coal of being traded. fenced. and covered and will initially not be staffed until there is a need to do so. • - If a Reuse Center is constructed In the Dark Lake Area, then the following should be considered: a) Location of Re-Use Center should include Input from the KIB Lands Committee for selection of specific property. b)Costs to improve the sites has not been estimated/determined. Staff will need specifics regarding the Improvements (for example grading, fencing, lights, cameras) before determining the costs. c) Funding source has not been determined. If funding source is the General Fund, then garbage fees will not be increased. If funding source is the Landfill Enterprise fund, then garbage fees will increase. d)Costs to maintain the center are not Included in the Landfill Enterprise budget. Site will require weekly maintenance, cleanup / removal of unwanted items including hauling of bulky items(based on discussions with Fairbanks-Northstar Borough Solid Waste Manager). Specific volume of wastes to be removed / removal schedule/facility maintenance costs (cost to remove un-used materials) cannot be determined until the Reuse Center has been In operation for at minimum one year. e) Estimated Cost (equipment and labor) to maintain a Reuse Center for one year are provided below: Estimated Cost to Manage Re-Use Center: Dump Truck. $110 per hour Loader: $140 per hour Laborer: $75 per hour Total Equipment+Labor=$325 per hour Estimated total cost to clean Re-Use Center: $33.800 per_year/Assume two(2)hours per week to clean Re-Use Center,52 weeks per year. Estimated total cost to dispose of waste removed from Re-use Center: 11.180 per year/ Assume One (1)ton of waste per week would require removal/disposal (Landfill Disposal Fee$215 per ton). Estimated total cost to maintain the Re-Use Center: $44,980 peryear Page 4 of 7 Page 47 of 84 KIB Staffs Solid Waste Response and Guidance AGENDA I .c. Garbage Fees: As requested by the Assembly, at the December 29 Work Session, below are Residential Garbage Fees in other coastal communities In Alaska(Unalaska-Dutch Harbor,Sitka,Ketchikan,and Cordova) along with the fees in Kodiak. Only Unalaska-Dutch Harbor operates a landfill, the other communities transport their garbage off-site/out of State for disposal. Kodiak: • Roll Carts: 3Z gallon: $34.71 per month/64 gallon:$41.29 per month/96 gallon:$46.63 per month/Landfill disposal rate$215 per ton • Residential Collection/Handling Fees(less KIB Landfill Disposal Fee) range from$22.57 per month to$24.74 per month. Unalaska-Dutch Harbor: • Dumpsters(no curbside service):$23.51 per month/Landfill disposal rate$220.13 per ton/ contractor provides Sitka• • Roll Cart: 32/48 gallon: $30.32 per month / 96 gallon: $50.94 per month / Disposal (No Landfill)Fee: $123 per ton Ketchikan: • Roll Cart:32 gallon:$22.00 per month/Disposal(No Landfill)Fee: $120 per ton Cordova: • Cans I to 3—no roil carts):$49.47 per month/Disposal(No Landfill)Fee:(estimate)$60 per ton Page 5 of 7 Page 48 of 84 K)B Staffs Solid Waste Response and Guidance AGENDA ITE .c. SWAB—KIB E/F Residential Solid Waste Disposal Questionnaire: Below is a summary of the Solid Waste Questionnaire completed by the public In October/September 2015. The questions were written/reviewed/approved by KIB E/F staff and SWAB. The questionnaire had 189 total responses(139 online responses and 50 hardcopy responses)/approximately 6%of the total number of AK Waste customers. Residential Solid Waste Dismal Questionnaire Summary: 1.Where do you live? City: 143/189 responses(76%) 2.Do you use roll cart service? Yes: 90/187 responses(48%) 2a.What size roll cart? 64 gallon: 39/92 responses(42%)/32 gallon: 34/92 responses(40%)/96 gallon:19/92 responses(20%) 2b.Do you fill/overfill each week? No: 64/93 responses(69%) 2c.Do you wish for a larger cart?No: 70/79 responses(89%) 2d.Do you take extra garbage to a dumpster: No: 42/75 responses(56%) 2e.Location of the dumpster? Threshold Center: 3/9 responses(33%) 2f.Do you wish to continue roll cart service? Yes: 61/93 responses(66%) 2g.Would you prefer to use a dumpster? No: 58/93 responses(62%) 2h.Should roll carts be bear resistant:Yes: 69/97 responses(71%) 2i.Is one size bear cart acceptable? No: 54/88 responses(61%) 2j.Would you be willing to pay a premium for a bear resistant cart?No: 73/92 responses(79%) 2k.What is your overall satisfaction with using a roll cart?Satisfied:34/94 responses(36%)/Satisfied+ Very Satisfied 56/94 responses(60%)/Dissatisfied+Very Dissatisfied 36/94 responses(38%) 3.Do you use a dumpster?Yes: 118/186 responses(63%) 3a.Location of the dumpster? Bells Flats:4/22 responses(18%)/Selief-Beaver Lake:4/22 responses (18%) 3b.How many times per week do you use the dumpster? One(1)time per week: 8/26 responses (31%) 3c.Are the dumpsters emptied often enough? No: 99/153 responses(65%) 3d.Is the dumpster site usually clean?No: 87/151 responses(58%) Page 6 of 7 Page 49 of 84 KIB Staffs Solid Waste Response and Guidance AGENDA ITEM . . 3e.Are there enough dumpsters?No:78/144 responses(54%) 3f.Should the dumpsters be bear resistant?Yes: 146/157 responses(93%) 3g.What is your overall satisfaction with using a dumpster?Satisfied:68/145 responses(47%)/ Satisfied+Very Satisfied: 95/145 responses(66%)/Dissatisfied+Very Dissatisfied:SO/145 responses (34%) 4.Do you recycle?Yes:160/188 responses(8S%) 4a.Do you take your recycling to Threshold? Yes: 146/169 responses(86%) 4b.Do you take your recyclables to the drop off centers: No:86/161 responses(53%) 4c.How often do you recycle? Weekly: 90/168 responses(54%) 4d.If you do not recycle is it because you would rather not segregate your recyclables? Spilt-Yes/No: 17/34 responses(50%) 4e.If you do not recycle is it because you are unable to take your recyclables to Threshold or a drop-off center? Yes: 16/31 responses(52%) 4f.If you do not recycle is it because you do not know where to take the recyclables?No: 20/31 responses(39%) 4g.IF you do not recycle is it because curbside service is not available?Yes: 24/38 responses(63%) 5. Do you think there is a public safety concern with bears and people?Yes: 137/187 responses(73%) 5a.if so then where? Within/near the City: 103/154 responses(67%) 6.Should all residents pay the same fee for garbage collection? Yes:109/187 responses(S8%) 7.What is your overall satisfaction with the garbage handling and disposal system? Satisfied: 79/189 responses(42%)/Satisfied+Very Satisfied: 92/189 responses(49%)/Dissatisfied+Very Dissatisfied: 97/189 responses(51%) Page 7 of 7 Page 50 of 84 KIB Staff's Solid Waste Response and Guidance x m cn y rry a a / /,,,,%'ii olid Waste CDr m Mana---ement Plan rL t<ecommendat • ons IIS'°ii�a lir IIIY i( d y t I SO: 11[ld Dlecienr-°IIS b i� IIS 9, 2 D 15 N A Ou '?/%/////; G//////,/I "' � o U i C lr1dYlMaIMoM I!roroMro rofio C`r �! �FfkddMli IddulMh�f`1Mc M 1 '�f ux, �,kA`drlvMMA,MNduRIbfMIMu ' j� iN,M��dMAFf`1frM'�UdD1119UNd91li �i N � �l�llllr(lr(�l(lr?��l%%%�llldllll(w'r' IIIWI a�R7flfll/JIJI�%////l�llldl/�'!d,'7l�'' II o fllr'rlr�l!Nll�lll!!!'!I@IVlpl!�I�IpIpIIY��. � �/%%%Jlll/l�l/lll/1�1I111�11NYl�l�r'�J9MlMUIII�' I I umlVlummlUl�ll¢4 �i�NIYL//UU��llf!IIJl!11/I�I�NIJ'�11�N'//%lr�r�� O l i �w N 1111111 ilii IIII` ��w I °! II m Waste � loll CL /y IIIIIryII V i has swill l m mil�U' l IwxJ III ul e 14mdh°IIIc n �. � Ill�lllll � � I�l�lll� a 111 IIIA°i „ „111 n W I li Illrlll� ,lllu n lll!� ��„lll IIIA III Borough llllll ll i III Ii' �l "”' iI r w III IIII Illnlww. pR f()r revisions to tlhie olid .11 Waste a ceIr ,i a n . n c n y vUX�P.�'7Y�VVlY�UllY 11 r�O/�/�.1G liDIYL�YJYP1ll1G%11Y71�1. II/ ��1�/M. ..11D�g1�1&'1JY117'. 11 i.i////i�'::... ..ill ai isrr:: '" � pYO)Y YYI w� X w r� Cn 0 IN, �C,,;,, g all residerit[all CLIst a iie,,,ur thi !same fee for grbiagle cofliectilhol,,,iI. w lura t6 t 'fpa!Y iob lit' RIE.'w` tin the resi entialnrl l + 'lll tiouir"u fee by the IBor i,,,,.igh with pe iiil@] assessn ien V® 9eir, 1vie rofll cart fleci.io ��m I, fill i Iiri „ Illi f L inic,:t and SS'l it tin M i,,,: onn Cl'Ih u n n,: IBor uWu p 11 -to iresb--iict roll carts frorn I o it°um Iplu r m,� u°u xt tit Ilp'v-� C ir,. to 6 r ID 0 APA.. pw ichCIllU le garbage colleli tilion aft it 7.11 16 AIM. FRF place all r iden ialliii,iu lll,.o,,I,,,!u-, ,wi-tlh bear,,,,.resistant dumpstiers. Set UpIUlrnjplr bait. clin.0 iter, !in :f-'ate k.; Ilii ,��r�u'fliiu,,,vs, III °"�:,:.-,asiblie, ir.;Aust.ier sites ill be r,adir d,, fenced EIii ruidocoimjuj) iriiiie with b'ins for cairiJiblo,aird w,,,iuid plastics. Cl iru s Il:rn,.0 l�, ir"e u Flu,.-,,int. it in Il irk II,,,,,,.alk.,,e area. ft 10 6I II iiir�clt.id u i !Y!I:IAir„sir cluster Ihi,clW'i 'll,Afi'II� I c p'll�. r u„j e it inns, sir.Aid waste aii,,,ulir.I ire yclal IIir:,,s,. lit will be phased ,r1 I101ith th III o ehrm iirru ed, fear°u I ncovered, uw� I��iiIIII 6i�tl�:tlw�Dl� iruirul� be Do r-not extend Alask,,;�:] 'Wasteiir°'ot.ract Solid M m pini �u leo e pair a u�r~�n. z M y it N X CD r o9,17y111//I//////////////////////// 1/��%J/////GJlJIlJ�J„%iJ%J/JJJJlllllllllii ,,. OM pJr ////%JG/rJ, ....K I d N I i ,iuN!!N� i�(rrlrar��ri��riMlit R1ul�u:uuY�r��iu��ols"lu�U�u�2ir�: 9marrll�7i �r9r�rr��llla Cn 0 a m M M M w 0 w ro m CL all residential customersLheChe%ryqv an same fee for rvarba--ve collection . y y m Ib to c� z m T. 00 Cn 0 5n y ro M --mate feasibilitL -, of collecting the I nvesti Y Y residential garbage collection fee byQ Zthe Borough with a special assessment.i C `A O a m 3 ".:�rvrr�m�mr�>rm- r irrn, qui airmn»u�h,r��ymo�nl i�rvi��rrr, ivprmym9Wiv�nb��mv; umw��rue�u rr� ,ir„ ,�„vn,,�,�»,r:,. h X � i ip �,,.,a h� !l!f(I�IJIpIVlGlll�IN�IIG'L!�VCI�faii 91�11�Y11Q�1d1�1f�Jlldfl117(�pY �Jt7lr�f�lJ!llfJ�l(��'1 Plu �YIII P�((ff��/ J`�f �;i Al flIl�dUd�� dlp�JlN/l� U7 d a N CD CD N 0 O N CO Kemovt,::-: roll cart collection fromd 7 C Hillside s Selief Sharatin Road . Y 0 0 0 „1 v n N T ai / (yVo� fel �i � �'f�t�t9N°(d!arW d uq 11 N dNdd ��ll�lll�ll7ll�I�If(l iIIQII1�UIfW�IIIpWd�°. ��d �(f(0(dl�(((�(��dd ��'��, lll��IR111 J �l (l�'Id', 'ld(�flrlf� f� dlll/ fA ® ilioa lull y ` � 1 ',, 7CL I-v If 67 w s CL W u � it NO IIIV�. llsn P r Id 1 1 i n ° �; Olt77 r' 1717 r �"`�, ,i % lr m. 1�n lrt�, 1J / �d ° u 'GM.�w . I Olt" 1 uwnu. MOM kms. / / + uull r„ ,. �muu� �d ,,,r �; � �Fa. Ari�rrrre ,o. to 0° �� LOrn ico . ,.... v O mov= a � m 3 AM pVO IAli I. -,A:n/wm/ua irr p�ur.., 11 v -. niriiiiii=l... .. _l,) Vvrlrvvr- „avwr mirir/2 �Yai�wv+rvrYlumroaJ° u,H�Ar�um�Ha,r,rm,[m n A m m � o � ui r i ��: � ,.r.ii�� rr�� „ sa s rAi�nM s ..., Wiad�U�I6; Jl➢ �D�i 0 y (D � iaw U) 7 cD m CL ri �nw ,,/rW n�rirn ,i"�r�'O''U pkNeIIYJMi"upui@1;W%II D �� w FF Ki ,�t j�dr l&.LGIs� �� lwnl �7hRIWu�� 19r, � $ �► CL a� �,� s s YM M r „,,,�rvG, +'Po � 6 t 5 ✓„�nJ. 9 'W� • FA N iiVw lVm'� ma aiw mx nu En co Vm;NiiY,m P h ^�r,�f� I�p. ✓!'f w. 1 !_ u¢u� TI V! L t x tJl�� ;,, w .: n m o � I m 3 X ao s► / � f� u� �r �r�w��NubaNNNs[�VaUkNiVf��'(�r� I 1/� r�r, � ��N�Otl>aNIN+�V�Y'JI�f4�{" „2`0,dffMNI(l fll�IlGI JINII�ll1�1� co Sellief 1,ane N ID (gypLosup % } 7!� �vU N r^�ar:maun,.r, w r ro 7 OP tA CL w w ;w„✓riv, r P wW i �- 010's limi(Illo G' '� t ■3 R tr �Jac� 16un b � CD � Z CD A ,{/e)l�lq��",J!Y/POYd� W //�%/,.11., 1SU)N1llI lAll11157JUYY�,�'. V'+�'1 J»»LIl/. PW441P1NN�VI9II i i%r Am/i riu("' Y)IB/,�ll1,llUUn01Y1 bUi�,rr%%,/U� ^N^ •I W Cn C/!l l//NINY/ai '%%///////////%%/,/%%/d/I�%l�/l%dl/d %l%l///i///�J/�/l/%//p!//ID/ %o"AmamI�iDJJ/l9/�mJ J'/JJI/,=. ! �11>101t11J IyPJJJI JIIIJi�,'G,. N v� �� .,.1C;M IlatidN9�ud0'allPd�r�N��id�V9 � ,f,, i` i,,,j i iVIVIVP�@I�IVIIVIVp�wii ih r aiv''`r " N dlll!!!11111/I((AIIIIfIIINIiIl11IIIf11NIlI7Y1lI11lldfll(1((dlfN,IJi !!ll1YdlllfldflfllYllfliNl(/!d(df� /((ff(f dfl(((6d(dfldfdfldldldldfdd �lulld(f Il!!(Y1N1lI/11171I E o � Sharatim 44. ' 1� v NZAAMEW fl i I Nd n pN 7j .74) "� r , , �; , n w,. 4 I��g ",n J poi i � w rfi, ,, . ' r� ,a All 1� y➢ 4r y "I f''y, � � ��u `�71� ''r� /��f:�� ,�:�, � i,„� of ��i✓y""� I, r �d'' w N 'rw ' � J...�p."' J 7� , rya 4 � r ,,..,n f iuVuliyilralFl i � � o�.ar,mu m o fz IT � M( 1f Y tly �'i f4�Pi� �'�� ^I 4 n,w� ^wly ,tl4Wit F!'„w uu�� V r yryy of J� " Icy s�iro � yAI „.r, ol„ P' n� ,d y �s �� ,a+ ��lure ”"""ro� rrn Fr r u F ' ,tiyw,�r ! yc ,�> S ��uaquo w „ 0 sr m 3 "'�7 Al �P� rLr rrtin+ i' NN")i)Y v)IY IY>>i- Y -��i.r�� =lm, vll9rni' z-Algiffillim 1121111111112MIWIINS^AUIYINJmUJ151YP� I"OAf Wl/S"NO 2121211M w� X w [n ;iirriiiairrairiiariy;, iiarr aam iiiii« r i,ri rrairnniira ii rr 1 ii ryr� r„ i rr irr raarnNO, K N �l/l�lllldd�ll�(l�IlGlll7lpl7!!!lldd�(lflll ((r��7o1�PlYl�ll?1�f�714d1�i�Y�I� P1�lu�((la�l�d��l��l��ldfdd✓l!�!'(ll�fd �fN('fR�(��1M��$BfflMl��i�(Ndf�(�Y�((filni �V!V(((�I�lNdklN�l��N7f7�Y71�1�K�� O_ d N w W 717 M H -e Boroul-th code to O O y restrict Chang, 17 CL wcarts from being placed next to curb n3 fD prior 6 : 00 ■ a C m T z a � m mum=,ion. r i ��n a �-m n r y�rrm» i r w iv 'Fi== umt�yun r.. wnw�u�err�..uae N x Q1 ��, i01A�9 Af 1?X ADl ffD * I ^ .N1GN �V� 9ZD'Wd fog � '�I 1 � 4! U b I � •- AifRfUu9!IA f�ifi(A �ffANk'o�(VNrt S ', En 0 OL m N CD 0 Ix m cO%f.%..hed ,u, lt-3 garba-,me collection auer a 7: uf%uf% A m . I A m v a 1�IY11DylYUDY/JdOW- JiJ I/lUL I +uJ lr�v/i li i" /liii,um//I+IA; '� v o mrtA rw�fid' 1�N' V!4fi�q!MD�Nro}M7' mil H�/l�lniyh x `m ;. r � ! ose"rafuf(uodfri(frr Out CD O_ N CD CD D 7 N 7 ps residential r gp! with bear-resistant dumpsters. A CD Z I A � y .2IrJ�/Y>�)Jm�,VnJn Hy,a;�;�»;mom i� 03 .,'/%MM%IJlJ1JJ/Jfl%J�1ll�y/r"P " h�osi�gr��r�r�aa� W L�i"oMi...rr.iia�r��i�iri.��rru�r�iriiii� 0 M d ro CD &-%t um dumr%ster clusters in y 0 M n straten ■ locations. cluster sites will be 7 fenced graded , and accompanied . th bins for cardboard and plastics. i to CD b d G1 °n i 3 N h X m OWNS%9' ii�l � rY��1r�(�((�dYli(f�llJ11Jr�Yil�lll�d(� � 1!IO�IId(flkf�dffll!ll7�IM��AI�1�11�� 1�`U�1d81�f1�'/�I71111��1�/�flllA�r Ul/(�tt�fAll!lulQ(f�ddGrl�l�rllllll�A(�/� �u�4Vu��I ('((�k�41��(f��fdlYd��/r(��Ifd��N�(Il�� to �' US O m Construct reuse cenier in Dark Nr r It will include a 7 area .Lake N dumpster cluster which will accept reuse ro d C gd items , solid (p recyclables It will be phased in ■ with the goal of being graded , fenced and covered , and s 'Initially■ r until not be staffed Cb a E o a T to do ■ y MITRY➢1'%NYMIrollwroM. E r%TI ,)6UiNUY4U�lAINiV1riJYWVI IVIU IJ Wu/�l&+JIN Mt;Yplubrof➢tlu tllCyn "F,'wf lff ll,ui alt 4/INNYlW.11JIYlJ,1WL1/� IVl1��r�p�ri�,9.'" � � � � �� iN�D�fIV NNMd191M,�Dfdlm�I I �� t 7NN11>!m;vl iDtNUiNiUINu�VNi� � e� �RN cn 0 ro 0 ro ro c 03 0 L m u wide a clainvenilent, 2r rtirally lolc.-,°:iatecl as�plelcts of m m � ;teddisposal n " �,°° i t I i i it nl n i �y � � �� ,, �. ��II�1111 � m��mO a G and U °m Presidential 'iiii eii .,,,is ianid stemco z CD v a y •I x w d%/rl,MY i///,��%%/%/9/I/I/GIrJ%%%l' %�/�i//U/l�i/J/%///////�/lG 61 Ij Im ��I!�b�iglifN,fiWAlMi?oi0i((fv�I �r% � Alii uf(fi�V1�Itl01�OV'�ilbdNdgl�bli�i J d�(`f�fif�IDvDN�I11r,�U�N1Pfi C� t Q IANY tiN tli I11'r,. I�fiNfRfrrt mlNu�i�' �lua +�iriirr�rr�rr�ri�ll�illl�iJl1lhrx�ar�wi��uluif��Y��f ��lriaiaia�n�r�sr �oYu�l. yb�inu��rrra�iairii��u , a �a��a�r��ab�«�b� �r��! zt rn 0 5n o�T H o " BJECTI" "E "ll" w H m CL IIS ,. li Vli iir II6°° ,' II IIC . falia-ility CL iii 1i�1ieirk deplosit of i4i� iriir i s frID iir", Idu{y011v °1�IY it 1 Iry �°I s u rm 11 ° to r Il arca-t iii ,� e ri t a l 1�I '� l� ��io qty -- a t ii inri ID iir167), i,;,o r ivair",iiiervt thilin t ir [lai Ind i" III l ,x�, 'rovirlik,l m'li earriii -Ili,lie s .,F Ikr ic,,,a ,ID iir f0llr` ,11,,�Pira tiia iii 7Y , ;tea III , i(IIIt iir ay 1r Mm( "Ilr �ID"V11831 III 10aiiN iii ri,lig 1Il� iii of Ili l Ii�, �Y ori Il�ml� ''G I�i� li �.Iilid„ ) n IM ;l&IIf fiu 1, irt riur ay i iiclia I'---,mlir mm ii mIl lir Ofz m�� m ��IIS-i IIS i�, It i Iir �id lLii�mgr lip, '�iiir�, iii m " Ili°° Ili" „t i iirir m A m `-'ti,llpfYlMUN)JDs!M+NV,',� W r�,11QAU NINVR�A419�AN)1'�`NWVV 'J 1f,n 9 w/y/i� � NfiNr�nN09 raw�� !Y,r i� e�r ie .. I 'N—Y1rlY�UY,1)yl'Y !%lGu!i/rrr�.,' 7F N x w rn The Kenai Peninsula Borough Solid Waste Department now CL has a Household Hazardous Waste Reuse Station at the Central Peninsula Landfill (CPI.). N The Borough accepts paints and stains in five-gallon or Hsmaller containers that are at least 75% ® V full and in good condition. The paints and stains will be placed in the Reuse e 19 Building behind the CPI:s CL Multipurpose Building and be made "r G �, available to the public. CL VgThe public has access to this building during the regular ' landfill operating hours of 8:00 AM to 5:45 PM, seven days per week Members of the public desiring to acquire items from the Reuse Station are required to sign a Material Acceptance Form that releases the Borough from any liability before removing any item from the Reuse Station. This Reuse Program allows the Borough to save funds IV otherwise spent disposing of the usable material through the Household Hazardous Waste Collection and Disposal Program. m m � Please call the Solid Waste Department at tj 262-9667 with any questions A N h co cn w , N to o JJ" //, /% o i LOCATION CL G) C: wi , �� iii"„ m I ��I irip t i li IIr it lit i icli " . w T hs n to m CD 0 a i° 2467 2511 4 2544.2561 2589 26p1 2629 2fi73 m . Beaver Lake DVe r �qs�AaA4 2430 2470 360 lx,i5►c " �Id�D CL 0 CL � CPG �� Lai yE Q o, o ��p L A S} ICAeocl 2 io 5Z� 262 2q� CD 'Z 5gp 2 m CD .... ........ z n m N x CD fn dm rra rrt�fkill i 'l l/l/(aJ/lJ,rlaGJ lily t wiNuie�l�rlh(lidioiMiri",I ol��'II� �rr�rrrr rrrra�ri�rrI��' 0 CL U) ro w y 0 y m CL c o: m e i �y m i, / � r a °n u, ........ ..� ..v��rr�immnyyyrr iusiiiiir�rrra. ;weH�uvuir�rr,r�H. urue, iiiiiii..tu ,uuwuiu»�rs�Nn m w +,tr,gmm c R N /DJJJJJIIJ"/�/J'/)%f//,Ii�JJ,GI��:: �%nJr//der//,lJ/r�/J�J�//ii�r {/,//%///Oi�/IJJJJIIIlJr9/J„J�/„//!l� �%%�%ry�ll,J%I%%/A7J1/ylpllllJl�i. ”' Yji�lllJJJI/111//1/JJl1J/%ll�/'11J%Illi:.. &Kfi n,GG6klIII�nUfRCrfAt6e U Irq f %� i�r II W4lfYlMNr� i �' : X to .... g oii „ „ OL ,,,,,,,,,,,,„,,,,,,,,,,,,,,,,,,,,,,,,,,,,, w „ ” m 14T. l)(t r M "'"A"�I�Y'�o •., 'y Rid"np�i�iVmrr��' .�-mu i�ura �,. h .+ V/%/r/;ii%/� J,iil„ Os l rIIV r iPa i�;ai qua 1�rc"�rl7l�Z1717177J1��'lrl�(l�R� f(ll��f6�IVIIfII�f�f�f�f�f�fflf(f�f�fdf�f�l�� cn g C 0 T S% CD ta m tp :5-40",X8'lla�:::bntaiiliiiiieir-'s Weather Il ort 11iinsulatield PainiM Pe lu°rmlu . 2,"000 $2,01010 $,2:,,D,DO CL Sewer Wateiii 10,0100 110,00,C) I 10:,,O,DID G 32,0100 32,0010 32,01010 Meter Basi '110,0100 110" 0 1 „pro Building ,500 22,0010 156,0010 ll ,w u m l lil mul°'m & 14,0i),D 90,0010 130,0010 11: relcticm 25,000 25,00:0 25,01010 Office Ilf lKrloc.):Mii 20,001D 20,000 210,0101D Cuurm ullm°'m 'm-m y I'lOTAL $150,5100 $2216,0010 $41010,10100 n CD m o n 3 n x m qUUl[RlRv 5E I1 bS ,il,iM VDn<INNIV VI�PNN01 ilil "� v9V Dnp iV '� 55 SU log U na�ffim iiiiiiiii (IN(d',YCNNJnVN?k'`g(YE!(YVPIIN i 1Yd7r?��llrlX�(NYNllalllUlll� ��l'!!S(d�(ffu7°Illif!/ll(ll/fel/ , 'lIIIIl7RIIIIIN�(41Ylrll'dd ��U �I(Ndu l�llf(�� Rffl�ff�Vlk��((� �IIIY��/; 0 Q A�1 N fd O STAFFING 3 N RD om ti i ° iriiiii°nth Alaska vi�df ,,;s i,,, IlDr aiiiniotl. 11 r m ci CL clontractoli 3 f,,o Contract Wilthiia Noiii,-qi,, iiiiii- 'iiia . w � ® m L v n . m 'ni7i7iNIVpIJIYYAJUIYr(J�Y M//////%/!(/.. µYNIM�9ylVi!pY7iy11�h4A01, �W,/r)w/l,4 >)1 IYlr itl �I ../�/, l/i' J'NYIp1P➢DJ11YPy�lY)Hl)1 'y/dd/!r /w/N i, 25 N J //ilrrlyJG%J'GliGli� �Jli///, !d%%Plt///%JIl1//�/I//J/ / .. 22!m! ,/%u%/'l/////////%//.y„"e/!i//N%///I//ll:.. . � rVa are w'� � m r i � i(( , �� If�lJJJ1rA1117(7ft7�7lf(ll7/lr'" @��i,�llraYlulk1k1d77g114l1117p1v7�lJ7d��r!p�� J"Y�j� '111�rIplN�ll�l�Jylll/!%IIIIVEG7J��1�// ' (U] O N t6 TJ O not extend laska SAlastero a ■ contract. Kenegotiate expiration .d WasteContract prior to M A y �rUup�ruuru�,.._i wri�u✓rn�ir� 9�iw�rw�a��J�" m� air,. i' am�nnrr�aw�r��mrvm i mum air,"" ,�ti�vrmir�nrrraw �ri a„ter r: x F5 FO Ol � �� „ �n<uifr(i(fAl6Nd1uVIN�ifSNNV,`YNrrNd;�i. �u ff oi�rrNr N rmi4`", �, �� RAN r fyffu !/... unN�f u rtuN diiui�r � 1�., ,;�R o/ ��,.' P � �d PXi�(Jl�N,'��!�„r1�fi(!'�1,v✓ir��" � � Su °4d I�� °i I!4N v�lf/7/7>r!!/I/I/llfr/I/IRr��l�l17171N/%d/lllld� �ll�ll�l�llk�U/l�l(l�llFG(l/(�l�/��rnl�� ;Y��Cldnlrlf(frflPll�(fl(f(d�l(/!/l1Pl�l%1�� uJ�1fIXldYll7ldll/r/l(Q(((/l,�rr�d&� r�ri�ll//�Id!fill??711�/��91/lllrrllldl�/ ca O i ca y 3 a ,, �. .e reg ii. ll e v rn a n rri DVLfUl ilt9fiwli�i"�YNIu1v�H m, i,o eye vr�,y;;q,>run�u,r� //rri iirc iuu. .� rrl�ien,rroarr�L�INr �� iuirci,rm Nr� ,v� �u%eni r„m n AGENDA ITEM . . Kodiak Island Borough r i Engineering& Facilities Department 710 Mill Bay Road d� Kodiak,Alaska 99615 Phone(907)486-9340 Fax(907)486-9394 Date: January 12,2016 To: Mayor and Assembly Thru: Bud Cassidy,Manager From: Bob Tucker, Director' RE: R&R Bond Projects Attached is a bundled list of the R&R bond projects as they were presented to the Assembly at the work session on August 13,2015.These bundled projects were reviewed by KIB and KIBSD staff and then presented to the KIBSD Facilities Review Committee. The Facilities Review Committee recommended approval of the bundled projects and they were adopted by the KIBSD Board as part of their Six-Year Capital Improvement Plan in March 2015.The bundled projects were then submitted to the State and was issued project agreements in May 2015. The Elcmentary Flooring and Boilers and Controls projects shown on the attached list are currently in design,scheduled for construction this summer. Page 78 of 134 Bonds Packaging AGENDA ITEM #2.e. Bud Cassi From: Bob Tucker Sent- Monday,January 11,2016 1211 PM To; Bud Cassidy Subject RE-Copy of and Bundled projects®8-10-15.xtsx Attachments: FY16 CIP 3-24-2015.pdf Bud Yes this Is the latest that was provided to the assembly at 8/13/15 work session. This has also one tot KIBSD facility review committee who In turn took It tothe School Board for approval. I have attached the approved School Boards FYIS CI P which matches the bond projects. Thanks Tuck From:Bud Cassidy Sent,Monday,January 11,2016 9:20 AM To., Bob Tucker Cc:Matt Gandel Subject:Copy of Bond Bundled projects-8-10-15.xlsx Bob Is the lastest bundling of R&R projects?If not can you provide me with that Info. Thanks Bud Page 79 of 84 R&R Bonds Packaging fm co 0 O OL FY,J!016 Re%k_CapkW SudW Six-Year Capital I Plan Dist da' Kodiak Island Borough Date; MUMS Page I Of 3 Pages Omb," Ww------------ -- -----Fir—ROM Yew kw whv;h kv9m a b&M requested -TS—WWedCGW A PIN I M—"18 FYI? —FVIS FT19 FY20 MEN= 0 LOCOM -Kodiak pad Ent EMs*Wmy Cdotoft VA I as x $ 1 7,31)0 FAMP&,WUMaiwaoawmdM 2 Rmbine Fb—and I"Dorno c x S 1,502.700 �.V F—�.V-Poiaft. 3 Main Ebmsaiaq OV. c x $ au,m 4 c x $ 1,019,500 Kdkh Midal.BdWW rk.Lid,blety.0.1. CorwDia,HVAC Cw*,DU aid Fka Alonn c x S 2,035,200 Flopkizaamoal MMM-D"Iuvft" A* . Nok,Ka" —T—A $ 383,50 76c x I he2mbyc-e at and convel to the bett of my knowledge. '-a-d--d'o Sign Date 3u enntendent S.bmkLwHhGPAppfiuibm Fpm 11 )to M 0) G) 03 4; rn co O M M 0 0 CL FY--.201 6 Re%�—CepW BudW 0 Six-Year CspRW Improvement Plan U3 District: Kodiak Island @pMqqh Daft: 3124/2015 Page 2 Of 3 paw ----------------- OlstrOd pmim pmwy year kv Which kNAev is bftv mqueww Estuated Cost P L=Wn and wn FyIs FIVIT FIN FVIO —rynFYlt MTN 7777 PiMr*and LINT's-Koftk MWft SchoW LOT. 7 KOOA MkMb SeMa P&.ft MW Po*r*" c x 1,797.8W EWhOMM Pv.�ft PWVWDWW Ft"CMOM-AWsh* Kedub,OW Herbw,OudmMe and Pon Lkm A x W8,1100 sebelft 9 UST MOW WWO-KWn EftworMey.Pwt Lkm 552,400 18 c x s 062.749 U� AC aW Pon Omm--WWEqWpMW ad Cwb�"R"A�adC X 5 2,445.201 oum*ay"s Earomp-W MOW-Pl-- 12 3-p-ddd C.MV UpvM* A x 5 525,372 I hereby It the��e and correct to the best of my krKwWge. Slgnqd—, — Date $ubfpftwRhUPAp;Amtkm Fam 11 G) rn tj lb M FY- 2018 Rekt_Ceplial Budget a) Six-fear Capital lmpmemW Plan District: Kodiak Island h .. Dift. 412015 Page 3 of 3 Pages Imma pmisd prvrtwY is bwo mqL%zW iatq m FYIG FYOT FYM FYI9 FYM MI 13 C A 3 90.450 oke"d WNW-aw""VkMO swvew� 14 A x 5 5W,000 a11 I he car*that ft lw'l gent We and correct to the best of my knovviedge. Signed:Ez= — Data Superintendent 5ubn*.AO OP tbc. Fa 11-069 on pj T AGENDA ITEM . Prioriy UST District i Port Lions School UST Replacement $200,DOO Old Harbor UST Replacement $202,400 Main Elementary School UST Replacement $1S0,000 ElementaryFlooring Peterson Elementary Flooring a lace et $363,500 Main Elementary School Gym Floor Replacement $450,000 Flooring istrict Wide Village 44hlokSchool I In FlooringReplacement $260,300 School e i Orin Replacement $41,000 loorin a lace nt 95,5ooring Replacement $86,700 Kodiak i lSchool Fire life Safety o iak Middle School Elevator Controls $54,000 Kodiak Middle School HVAC Controls $1,576,20 Kodiak Middle School Fire alarm Replacement $405,000 7 Paving aUST's Peterson Elementary School Parking Lot Paving $972,000 Kodiak Middle School UST Replacement $150,000 Kodiak Middle School earari Lot Paving75, a novation East Elementary School Partial interior Renovation $687.2DO East Elementary School Replacement of plumbing fixtures $256,500 East Elementary Flooring Replacement $649,000 Roofing o iak Middle School Bus Ramp Roof Replacement $118,800 East Elementary Cafeteria Wing Roof Replacement $1,248,SW Bollem andControls Peterson Elementary School Replacement of Boilers $324,600 Peterson Elementary VAC Controls $694,900 Playground a lac e Chintak School Playground $101,200 Karluk School Playground $101,200 Akhlok School Playground $101,200 ld Harbor Sco lPlay $121,500 zinkie School Playground S121,S00 Port Uons School Playground $221,500 Total Bond Package1 , , Page 83 of 84 Bonds Packaging AGENDA ITEM #8.a. FUTURE DISCUSSION ITEM SUMMARY KIBSD Budget Budget Meetings with the City/School District Review$10M bonded project timeline and status SD Mental Health Services Provided by the Counseling Center Contracts Upcoming Fisheries Analyst(2/6/16) Borough Budget Manger(3/9/16) Non Profit Funding Process Discussion Animal Control(6/2016) Town Hall Meeting to Discuss Priorities Hospital(4/2017) Review Capital Planning(R&R)priority list&funding source Solid Waste(4/2017) Borough Administration Oversight Contracting and Procurement Process/Procurement Process Presentation Review of the Salary Schedule and Overview of the Hiring Process Budget Deadlines KIB Vacant Positions 1st Budget Review(12/15/15) Action Plans Manager Budget(by 4/30/16) Contract with Waste Management KIBSD Budget(by 4/30/16) Hospital Lease Assembly Approval(by 6/10/16) Assembly Operations Teleconferencing Ordinance Role of Elected Officials During an Incident Command System Boards,Committees,and Commission Structures/efficacy Village Presentations at Regular Meetings Fisheries FWG Structure and Purpose Review Fisheries Analyst Contract Consolidation Consolidation of Fire Departments Updated Friday,December 18,2015 Page 84 of 84 KODIAK ISLAND BOROUGH m ORK SESSION Work Session of: Please IIII°° °::1111114""' your name Please PF1111m,"' your name w 77 'I m� P i ry i i 2' mmmm R. 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