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2016-01-21 Regular Meeting
Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, January 21, 2016, 6:30 p.m., Assembly Chambers Page 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES 6. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 7. AWARDS AND PRESENTATIONS A. Employee of the Quarter B. Longevity Awards *Jack Maker, Assistant Planner, 5 years *Tom Abell, Baler Operator 1, 5 years *Bill Roberts, Assessor, 10 years *Nova Javier, Borough Clerk, 15 years *Bud Cassidy, Manager, 30 years C. Manager's Office Update to the Assembly 8. COMMITTEE REPORTS 9. PUBLIC HEARING Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers:Toll Free(855)492-9202 and Local 486-3231. at °,��IIa'�ill� �,u��u�rm�i�,������liii�^�Il�iilll��airna�ll����iira�iq�� Illi i @KodiakBorough WNfflVisit0jka1diakdk us ourwebsiie w�t i� M Page 1 of 71 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS 13. NEW BUSINESS 13.A. Contracts 4 - 38 1. Contract No. FY2014-26 Joint Contract With the City of Kodiak, With Heather McCarty of McCarty and Associates of Juneau, Alaska Fisheries Analyst Consultant Services. Contract No. FY2014-26is alt's# ontract Pdf - 13.B. Resolutions 13.C. Ordinances for Introduction 39 -46 1. Ordinance No. FY2016-12 Amending Kodiak Island Borough Code Title 15 Buildings and Construction Chapter 15.10 KIBC Building Codes to Add a Local Exception to Eliminate the Requirement for Engineering for Certain Residential Construction in the Borough. Ordinance No. FY2016-12 qM Lldinq Codefieri _ - f 13.D. Other Items 47 - 50 1. Confirmation of Mayoral Appointment to the Parks and Recreation Committee (Ms. Sharon Wolkoff). Parks and Recreationitt i # t - 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) 17.A. Minutes of Other Meetings 51 -63 1, Fire Protection Area No. 1 Board RM December 1 and SM Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers:Toll Free(855)492-9202 and Local 486-3231. Visit website at voww .frrbo... KodiakBorou h % lu4s .ls . ............... .......... Page 2 of 71 December 7, 2015; Local Emergency Planning Committee QM June 30 and QM October 27, 2015; and Service Area No. 1 Board RM November 30, 2015. Meetinq Minutes of Other Boards 17.B. Reports 64 - 71 1. November 2015 Change Order Report, KHS Wilson, Other Projects Report, Project Budget Summary, and Project Contingency Summary. November 15 Project,,Rep rts Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers:Toll Free(855)492-9202 and Local 486-3231. wn ull �� at v vfa ��w��lll����alll ii ui l w ii 11 n 111 a°m� l d urs ii:i llhh @KodiakBorough Vigsit o website .. Page 3 of 71 AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH AGENDA STATEMENT JANUARY 21, 2016 TITLE: Contract No. FY2014-26 Joint Contract With the City of Kodiak,With Heather McCarty of McCarty and Associates of Juneau,Alaska Fisheries Analyst Consultant Services. ORIGINATOR: Angela MacKenzie FISCAL IMPACT: FUNDS AVAILABLE: Account Number. Amount Budgeted: SUMMARY STATEMENT: On February 7,2014, an agreement was made and entered into by both the City of Kodiak and the Kodiak Island Borough with McCarty and Associates for fisheries analyst and consulting and related services. The current term of the agreement with the fisheries analyst remained in full force and in effect for two years and will expire on February 6, 2016.There is a provision in the contract for two one-year extensions upon approval by the Borough, City,and Contractor. Clerk's note:if approved, extension will be numbered Contract No. FY2014-26A. RECOMMENDED MOTION: Move to approve a year extension to Contract No. FY2014-26. Kodiak Island Borough Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 4 of 71 AGENDA ITEM W.A.1. i� Professional Services Agreement with McCarty and Associates for Fisheries Analyst Consulting and Related Services This AGREEMENT, made and entered into this Wit day of February, 2014 by and between the KODIAK ISLAND BOROUGH, organized under the laws of the State of Alaska, hereinafter referred to as the "Borough", the CITY OF KODIAK, organized under the laws of the State of Alaska, hereafter referred to as the "City" and MCCARTY AND ASSOCIATES a sole proprietor company authorized to do business in Alaska, with offices located at Juneau, Alaska, hereinafter referred to as the "Contractor." WITNESSETH WHEREAS, the Borough and City wish to enter into a contract with an independent contractor to monitor, analyze and report on fisheries issues and policy developments that may impact or affect the economy and community in Kodiak.Alaska; and WHEREAS, in response to a request for proposals, Contractor submitted a proposal asserting it is qualified to perform these services and able to do so in a timely manner, NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein,the parties agree as follows 1.0 DEFINITIONS 1.1 "Agreement"shall mean this Professional Services Agreement, including: Exhibit A—McCarty&Associates proposal dated January 21,2014 Exhibit B—Borough and City's request for proposals 1.2 "Change Order" is an addition to, or reduction of, or other revision approved by the Borough and City in the scope, complexity, character, or duration of the services or other provisions of this Agreement. 1,3 "Borough"shall mean the Kodiak Island Borough,Alaska. 1.4 "Borough/City Fisheries Work Group" is a sub-committee of the Borough Assembly and City Council consisting of three Assembly members and three Council members(KIB Assembly Resolution FY2013-32).. 1.5 "City"shall mean the City of Kodiak,Alaska. Page I of 1D Uacedosb HDrUsen:healhemmady'Library 21 Oownloads.PwMssiona Services Agmmmenl Fisheries Analyst-McCarty(2) Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 5 of 71 AGENDA ITEM #13.A.I. 1.6 "Contracting Officers" shall mean Borough Manager and the City Manager,and include any successor or authorized representatives. 1.7 "Contractor"shall mean McCarty and Associates. 1.8 "Fisheries Analyst Services" shall include monitoring, analyzing,,, and reporting to the Borough and City on fisheries issues and policy developments that may impact or affect the economy and communities with the City and the Borough, as further described in the Borough's and City's request for proposals (Exhibit B)and Contractor's proposal(Yhibit A). ! 2.0 TfRM QF AG„F,E,EM,ENT. This Agreement shall take effect on February 2014. This Agreement shall remain in full force and effect for two years expiring on February 6,2016. This Agreement may be extended for two one year options to extend upon approval by the Borough,City and Contractor. This Agreement may be amended only in writing and upon compliance with all applicable statutes, ordinances,and regulations. 3.0 FEES.Contractor will be paid$5,000 per month,at the beginning of each month, and'raimbursed for reasonable travel-related costs including airfare, local transportation, lodging and per diem for meals based on the current US Government Services Administration (GSA) agency schedule. The Contractor Will submit monthly invoices,detailing work and expenses incurred. The Borough and City will each pay one half of each accurate monthly.invoice 4.0 F5, The Borough,City,and Contractor have agreed upon a scope of work described in the Contractor's proposal, Exhibit A, to provide Fisheries Analyst Services based on approved standards and instructions [as specifically described in Exhibits A and B] When available, Contractor will also attend local meetings of the Kodiak Fisheries Advisory Committee (KFAC) and the Kodiak Regional Aquaculture Association (KRAA). Attendance at other meetings may be requested by the Borough/City Fisheries Work Group. Additional Contractor fee for additional meetings (if any) must be agreed to, in writing,and approved by the Borough/City Fisheries Work group. This Scope of Services can only be changed in writing pursuant to Section 25.0 of this Agreement. Page 2 of 10 MacMosh HD Usera:haatharm=ty:Lbn1fy:Mai1 DownloadaFrafesslanal Samices Agreement Fisheries Analyst-McCarty(2) (2)-doc Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 6 of 71 AGENDA ITEM W.A.1. 5.0 REPORT, SCHEDULE. Written quarterly reports shall be provided to the Borough and City within 30 days following the end of each calendar quarter. Contractor shall also report, written and/or oral, to the Borough/City Fisheries Sub-committee after each fisheries meeting attended and attend Borough/City Joint Work Sessions when requested by the Borough/City Fsheries Sub- committee. Joint work sessions are anticipated to occur on a quarterly basis. 6.0 PERSONNELIORGANIZATION 6.1 Key Personnel. Fisheries Analyst Services provided by the Contractor will be performed by: Heather McCarty 6.2 Changes in Key Personnel. The Contractor shall give the Borough and City, through notice to the Contracting Officers, reasonable advance notice of any necessary substitution or change of key personnel and shall submit justification therefore in sufficient detail to permit the Borough and City to evaluate the impact of such substitution on this Agreement. No substitutions or other changes shall be made without the written consent of the Borough,. 7.0 STANDARD OF PERFORMANCE. The Contractor agrees to use its best efforts to provide Fisheries Analyst Services.The Contractor accepts the relationship of trust and confidence established between it and the Borough and City by this Agreement. The Contractor covenants with the Borough and City to furnish its best skill and judgment. The Contractor shall provide all services in a competent manner. 8.0 TIMELINESS OF PERFORMANCE. Time is of the essence in this Agreement. 9.0 COMPLIANCE WITH LAWS. The Contractor shall be familiar with and at all times comply with and observe all applicable federal, state and local laws,: ordinances, rules,regulations, and executive orders, all applicable safety orders„ all orders or decrees of administrative agencies, courts, or other legally constituted authorities having jurisdiction or authority over the Contractor„ the Borough, or the service which may be in effect now or during performance of the services. 10.0 INDEMNITY. The Contractor shall indemnify, defend, and hold harmless the Borough and City from and against any claim of, or liability for, negligent acts, errors, and omissions of the Contractor under this Agreement, including attorney fees and costs. The Contractor is not required to indemnify, defend, or hold harmless the Borough or City for a claim of, or liability for, its (the Borough or City, as applicable)independent negligent acts, errors, and omissions... If there is a claim of,or liability for,a joint negligent act,error,or omission of the Contractor Page 3 or 10 Marnlosh HU:U2W$:kW1hemrcoAYL&2rY:M5d D&Makw"'Prelessio"I Senlres Agrwnenl Fkherin Analyst•Mecany k'21 (2(.doc Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 7 of 71 AGENDA ITEM #13.A.I. and the Borough and City, the indemnification, defense, and hold harmless obligation of the Contractor,and liability of the parties, shall be apportioned on a comparative fault basis. In this provision, "Contractor", "Borough" and `City' include the employees, agents, and contractors who are directly responsible, respectively, to each. In this provision, "independent negligent acts, errors, and omissions of the Borough and City means negligence other than in the Borough's and City's selection, administration, monitoring, or controlling of the Contractor, or in approving or accepting the Contractor's work. 11.0 INSURANCE. The Contractor understands that no Borough or City insurance coverage, including Workers'Compensation, is extended to the Contractor while completing the services described in this Agreement. The Contractor shall carry adequate (commercially reasonable coverage levels) insurance covering Workers'Compensation,general public liability, automobile, professional liability, and property damage including a contractual liability endorsement covering the liability created or assumed under this Agreement. The Contractor shall not commence work under this Agreement until the Contractor provides the Borough and City with certificates of insurance evidencing that all required insurance has been obtained. These insurance policies and any extension or renewals thereof must contain the following provisions or endorsements: a. Borough and City are additional insured thereunder as respects liability arising out of or from the work performed by Contractor. b, Borough and City will be given thirty (30) days prior notice of cancellation or material alteration of any of the insurance policies specified in the certificate. c. Insurer waives all rights of subrogation against Borough and City and their employees or elected officials. d. The insurance coverage is primary to any comparable liability insurance carried by the Borough and City. Upon request, Contractor shall permit the Borough and City to examine any of the insurance policies specified herein. Any deductibles or exclusions in coverage will be assumed by the Contractor,for account of, and at the sole risk of the Contractor. The minimum amounts and types of insurance provided by the Contractor shall be subject to revision at the Contracting Officers' request in order to provide continuously throughout the term of the Agreement a level of protection consistent with good business practice and accepted standard of the industry. Page 4of10 MackMoah HD-Usan:h"H mm=rtytihrary:Msa DownkWftPrcksskm41 SerAM Agreemwo FWwrims Analyst-mccmty(2) (2)doe Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 8 of 71 AGENDA ITEM W.A.1. 12.0 GOVERNING LAW. The laws of Alaska will determine the interpretation, performance and enforcement of this Agreement. 13.0 Ot{IIN,ERSHIP OF WORK PRODUCTS. Payment to the Contractor for services hereunder include full compensation for all work products and other materials produced by the Contractor pertaining to this Agreement. The originals of all material prepared or developed by the Contractor or its employees, agents, or representatives hereunder, including documents, drawings, designs, calculations, maps, sketches, notes, reports, data, models, computer tapes„and samples shall become the property of the Borough and City when prepared,, whether delivered or not, and shall, together with any materials fumished the Contractor and its employees„ agents, or representatives by the Borough and City hereunder, be delivered to the Borough and City upon request and, upon termination or completion of this Agreement. Materials previously created and copyrighted by the Contractor included In this project will remain property of the Contractor. Copies will be made available to the Borough and City upon request. Materials purchased from and copyrighted by third parties are not included in this provision. 14.0 PATWSr TRADEMARKS Af!ND,,,,,COHT8, The Contractor agrees to defend„ indemnify, and save the Borough and City harmless from and against any and all claims, costs„ royalties,damages and expenses of any kind of nature whatsoever(including attorneys'fees)which may arise out of or result from or be reasonably incurred in contesting any claim that the methods, processes,or acts employed by the Contractor or its employees in connection with the performance of services hereunder infringes or contributes to the infringement of any letter patent,trademark,or copyright. In case such methods, processes, or acts are in suit held to constitute infringement and use is enjoined, the Contractor, within reasonable time and at its own expense, will either secure a suspension of the injunction by procuring for the Borough and City a license or otherwise, or replace such method,process,etc.,with one of equal efficiency. 15.0 NONWAIVER. No failure of the Borough, City or Contractor to insist upon the strict performance by the other of any of the terms of this Agreement or to exercise any right or remedy herein conferred, shall constitute a waiver or relinquishment to any extent of its rights to rely upon such terms or rights on any future occasion. Each and every term, right, or remedy of this Agreement shall continue in full force and effect. 16.0 SAFETYIPERFORMANCE. The Contractor shall comply with all federal and state statutes, ordinances, orders, rules, and regulations pertaining to the protection of workers and the public from injury or damage, and shall take all other reasonable precautions to protect workers and the public from injury or damage. Page 5 of 10 Madrrtash HO:Userz:heathemtersrty.UbrW7Ma1 0awn10W3:Pr01essi0o21 serv(ees Agreement FWwrles Ana"t-McCarty(2) (2(.doc Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 9 of 71 AGENDA ITEM #13.A.1. 17.0 SUSPENSION OR TERMINATION.. 171 Termination or,Suspenp qn, This Agreement may be terminated by any party upon ten (10) days written notice if another party fails substantially to perform in accordance with its terms, If the Borough or City terminates this Agreement, they will pay the Contractor a sum equal to the percentage of work completed and accepted that can be substantiated by the Contractor, offset by any amounts owed to the Borough or City. However, within the ten (10) day Notice of Intent to terminate the party in default shall be given an opportunity to present a plan to correct its failure. 17.2 Convernence,Su„s ns ton,,,,or...Terminakion,, Any party may at any G'me terminate or suspend this Agreement upon 30 days'prior written notice to each of the other parties, for any reason including its own needs or convenience, In the event of a convenience termination or suspension for more than six (6) months, the Contractor will be compensated for authorized services and authorized expenditures performed to the date of termination or suspension. No fee or other compensation for the uncompleted portion of the services will be paid, except for already incurred indirect costs which the Contractor can establish and which would have been compensated but because of the termination or suspension would have to be absorbed by the Contractor without further compensation. 17.3 Activities Subsequent-to Receipt of Notice of Termination or Suspension. Following receipt of a Notice of Termination or suspension and except as otherwise directed by the Contracting Officers,the Contractor shall: a. perform only work authorized under this Agreement through the termination or suspension date and to the extent specified in the Notice:and b, deliver in the manner, at the times, and to the extent directed by the Contracting Officers, work in progress, completed work, supplies, and other material produced as a part of, or acquired in respect of the performance of the work terminated or suspended by the Notice. 113.0 EQUAL EMPLOYMENT OPPORTUNITY. The Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, or because of age, physical handicap, sex, marital status, change in marital status, pregnancy, or parenthood when the reasonable demands of the position do not require distinction on the basis of age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. The Contractor shall take affirmative action required by law to ensure that applicants are employed and that employees are treated during Page 6 of 10 Mamlosh HD.Usen:heathem%=rly:Ubrary:MaU DownlandsTWnskmal Servion Apreement Flaherin Ana”-McCarty(Z) (2).doc Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 10 of 71 AGENDA ITEM #13.A.1. employment without regard to their race, color, religion, national origin,ancestry, age,or marital status. 19.0 NO ASSIGNMENT OR DELEGATION. The Contractor may not assign, subcontract or delegate this Agreement, or any part of it, or any right to any of the money to be paid under it without written consent of the Contracting Officers. 20.0 INDEPENDENT CONTRACTOR. The Contractor shall be an independent contractor in the performance of the work under this Agreement,and shall not be an employee or agent of the Borough or of the City. 21.0 PAYMENT OF TAXES. As a condition of performance of this Agreement, the Contractor shall pay all federal, state and local taxes incurred by the Contractor and shall require their payment by any other persons in the performance of this Agreement. 22.0 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully govern the services performed by the Contractor. If any term, condition, or provision of this Agreement is declared void or unenforceable, or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. 23.0 ENTIRE„AGREEMENT.,, This Agreement contains the entire agreement between the parties as to the services to be rendered by the Contractor. All previous or concurrent agreements, representations, warranties, promises, and conditions relating to the subject matter of this Agreement are superseded by this Agreement. 24.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement, if not otherwise resolved by the parties, shall be in the appropriate Alaska State court in Anchorage or Kodiak,Alaska. 25.0 CHANGES,,,IN,,,SCOPE,,,OF WORK. ......................... 251 General, Additional services not specifically provided for in this Agreement will not be compensated„ 25,2 Chair in$cofag of Worts, The Contracting Officers may, at any time,by a written Change Order delivered to the Contractor, make changes to the scope of work, or authorize additional work outside the scope of worts to the extent authorized by Borough and City appropriations. 25,3 Compensation to the Con ctorIf any Change Order for which compensation is allowed under this Article causes an increase or decrease in the estimated cost of, or time required for,the performance of Page 7 of 10 Macintosh HD:Uwrv.he&ftm=rh,Ubra7-M9N OawrtkmdwProksaiWa@ Semcea Agmem nt FWwries Maher"McCarty(Z) izr doe Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 11 of 71 AGENDA ITEM #93.A.9. any part of the work under this Agreement, or if such change otherwise affects other provisions of this Agreement, an equitable adjustment will be negotiated... Such an adjustment may be: a. in the estimated cost or completion schedule,,or both; b. in the amount of fee to be paid;and c. in such other provisions of the Agreement as may be affected, and the Agreement shall be modified in writing accordingly. 25A Any claim by the Contractor for adjustment under this section must be asserted within fifteen(15)days from the day of receipt by the Contractor of the notification of change; provided, however, that the Contracting Officers, deciding that the facts justify such action, may receive and act upon any such claim asserted at any time prior to final payment under this Agreement. Failure to agree to any adjustment shall be a dispute within the meaning of Section 2540 of this Agreement. 26.0 LIMITATION OF FUNDS. 26.1 At no time will any provision of this Agreement make the Borough or City liable for payment for performance of work under this Agreement in excess of the amount that has been appropriated by the Borough Assembly(for the Borough)or City Council(for the City)and obligated for expenditure for purposes of this Agreement. 26.2 Change orders issued pursuant to Section 25 of this Agreement shall not be considered an authorization to the Contractor to exceed the amount allotted in the absence of a statement in the change order, or other modification increasing the amount allotted. 26.3 Nothing in this Section shall affect the right of the Borough and City under Section 17 to terminate this Agreement. 27.0FOR WORK. For the purposes of this Agreement,work done at the request of the Borough and City before execution of this Agreement, if any, shall be deemed to be work done after its execuflon and shall be subject to all the conditions contained herein. Page 8 of 10 UsciMash HD:U*4M-neatfiemt=r1y:Ubm2ry:MaH Down%Ws'Professanal Semites Agrrrement FwNrL4 Analyst-NW'8"(2) (2)Aao Contract No. FY2414-26 Joint Contract With the City of Kodia... Page 12 of 71 AGENDA ITEM W.A.1. 28.0 NQTICES. Any notices, bills, invoices„ or reports required by the Agreement shall be sufficient if sent by the parties by electronic mail or by United States mail,postage paid,to the addresses noted below: Kodiak Island Borough McCarty and Associates Ann Borough Manager Attn: Heather McCarty 710 Mill Bay Road,Room 125 1537 Pine Street Kodiak,AK 99615 Juneau,AK 99801 bcassidy ,kodiakak,,us hdmccaft@gmaii.com City of Kodiak Attn; City Manager 710 Mill Bay Road Kodiak,AK 99618 akrnaziawskji ii r kodiak ak.us Page 9 of 10 Maeltttaah H®.U5aMheather r,=rtTUbr*ry:Maa Oovmbads.Pt*ssional Senkms Agteen+enl Fkharka Ana"t-MCCaHY(2) (7)dw Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 13 of 71 AGENDA ITEM #13.A.1. IN WITNESS WHEREOF.the parties have executed this Agreement. Kodiak Island Borough McCarty and Associates -� 4x . . .3M41rf, By: Charles E.Cassidy J By: Heather McCarty e• Manage Title:Owner / } / i+ Date: dieCtj Born erk (Borough seal) City of Kodiak By: Aim e� K n i ' w s k i er Date: 9n ..: .............................,,,..,,,,,,,,,,. .,,,,,,,,,,,,,,,,,,,.. ,. ATTEST: Debra Marlar.MMC City Clerk (City seal) Page 10 of 10 Macintosh HD.Users:heethennwMy La nry-Wil DownWds:Prof"ahmal SeMon Agreemerd Fisheries Analyst-mccarq(2) (2).doc Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 14 of 71 AGENDA ITEM #13.A.l. Insurance POLICY NUMBER: M2021239 A IAX'ny MUR&d COretr" SAFECO INSURANCE COMPANY OF INDIANA AUTOMOBILE POLICY DECLARATIONS NAMED INSURED. RENEWAL 31M BALSIGER PO BOX 20871 POLICY PERIOD FROM. JAN. 31 2014 JUNEAU AK 99802-0871 TO: ]AN. 31 2015 at 12:01 A.M. standard time at the address of the Insured as AGENT- stated herein. BUDGET INSURANCE AGENCY AGENT TELEPHONE: 3090 DOUGLAS HWY (907) 586-2603 JUNEAU AK 99801-1914 RATED DRIVERS JIM BALSIGER, HEATHER MCCARTY 1967 VOLVO 2900 2 DOOR SEDAN IDN 183451024294 2010 SUBARU FORESTER 2-5X LINI 4 DOOR 100 JF2SHGDC3AH751591 Insurance Is afforded only for the coverages for which limits of liability or premium charges are indicated. ICOVERAGES 1967 VOLV LIMITS PREMIUMS 2010 SURA LIMITS 1 PREMIUMS LIABILITY: BODILY INJURY SSvi,000 S 83,10 55O,DO0 S 106.70 Each Person Each Person $100,000 SiOO,DOO Each Occurrence Each Occurrence PROPERTY DAMAGE 525,000 51.,30 $25,DOD 8s.20 Each Occurrence Each Occurrence MEDICAL PAYMENTS $5'000 17.50 $5,000 24.60 UNINSURED AND UNDERINSURED MOTORISTS: BODftY IN)URY $50,000 38.90 $50,000 38,90 Each Person Each Person SIOO,ODO SIOOIDOD Each Accident Each Accident PROPERTY DAMAGE $2w,000 32.70 525.000 32.70 E,%th AC0�ent Each Ac,,,Adent COMPREHENSIVE Actual Cash Value 104,40 Less SIOO Deductible Full Safety Class COLLISION Actual Cash Value 221.10 Less $1000 Deductible TOTAL S 223 50 TOTAL S_6i3.i; TOTAL EACH VEHICLES 1967 VOLV S 223.5O 2010 SUBA 613,60 PREMIUM SUMMARY PREMIUM VEHICLE COVERAGES S 837.10 DISCOUNTS & SAFECD SAFETY REWARDS You Saved 5153.90 included TOTAL 12 MONTH PREMIUM FOR ALL VEHICLES ................................. i iii_i; IF YOU PAY IN FULL OR USE THE 2-PAY PLAN THE PREMIUM WILL BE REDUCED TO 3 737110* *This includes the available $100.00 billing plan discount. -CONTINUED, P 0 BOX 515097. t',OS ANGELES. CA 90051 SA-10971EP WW Page I of 2 DATE PREPARED:: DEC 22 2013 r-- Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 15 of 71 AGENDA ITEM 1 .9. Kodiak Island Borough OFFICE of the MANAGER •� ?10 i4Idl Bap Road 8 Kodiak,Alaska 99615 Phonc (907)486-9301 rax (907)4869174 January 30,2014 Heather McCarty McCarty and Associates 1537 Pine Street Juneau,AK 99801 RE: Contract Insurance Requirements Dear Ms. McCarty- This letter reflects the decision of the Contracting Officers to modify the insurance requirements described in Section 11.0 of the Professional Services Agreement with McCarty and Associates for Fisheries Analyst Consulting and Related Services. Pursuant to the authority granted to the Contracting Officer to revise the amounts and types of insurance to be provided by you as the Contractor,this letter acknowledges our agreement that professional liability insurance shall not be required. Workers" Compensation is only required if McCarty and Associates has employees. It not, no workers'compensation insurance is required. +-®S N De 0 Kodiak Island Borough IT °°da te t� -- -Y Charles E.Cassidy,Jr.,Boro g an er qhs -it City of Kodi k test: 11-� Aim6e Kniaziows ,City Manager 09 w � Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 16 of 71 AGENDA I .T. ^•NB�NtEOFNM+hE.. K9K McO�pw64• WrPCt7Y1¢I�rWKY $"- D Insurance.- POLICY NUMBER: H2O21239 ■rarnf Jr•w1 cam,..,, SAFECO INSURANCE COMPANY OF INDIANA AUTOMOBILE POLICY DECLARATIONS NAMED INSURED: RENEWAL 3IH BALSIGER PO BOX 20871 POLICY PERIOD FROM: JAN. 31 2014 JUNEAU AK 99802-0871 TO: JAN. 31 2015 at 12:01 A.M. standard Time at the address of the insured as AGENT: slated herein. BUDGET INSURANCE AGENCY AGENT TELEPHONE: 3090 DOUGLAS HWY (907) 586-2603 3UNEAU AK 99801-1914 RATED DRIVERS JIM BALSIGER. HEATHER MCCARTY 1967 VOLVO 1800 2 DOOR SEDAN IDI 183451024294 2010 SUBARU FORESTER 2.5X LIMI 4 DOOR IDN JF2SH6DC3AH751S91 Insurance is afforded only for the coverages for which limits of liability or premium charges are indicated. COVERAGES 1961 VOLV LIMITS PREMIUMS 2010 SURA LIMITS1 PREMIUMS LIABILITY: $DOILY INJURY 150,000 S 83.10 550,000 S 106.70 Each Person Each Person 5100,000 5100,000 Each Occurrence Each Occurrence PROPERTY DAMAGE 125,000 51.30 $25,000 85.20 Each Occurrence Each Occurrence MEDICAL PAYMENTS 15,000 17.50 %5,ODO 24.60 UNINSURED AND UNDERINSURED MOTORISTS: BODILY INJURY 550,000 38.90 550,000 39.90 Each Person Each Person 5100,000 1100,000 Each Accident Each Accident PROPERTY DAMAGE S25,OOD 32.70 $25.000 32.70 Each Accident Each Accident COMPREHENSIVE Actual Cash Value 104.40 Less SIOO Deductible Full Safety Glass COLLISION Actual Cash Value I21.20 Less $1000 Deductible TOTAL 1 223,,50 TOTAL S 613.60 TOTAL EACH VEHICLE: 1967 VOLV I 223.S0 2010 SUBA 613.60 PREMIUM SUMMARY PR€MIUM VEHICLE COVERAGES S 837.10 DISCOUNTS & SAFECO SAFETY REWARDS You saved $153.90 Included TOTAL 12 MONTH PREMIUM FOR ALL VEHICLES —............................... 5 837.10 IF YOU PAY IN FULL 09 USE THE 2-PAY PLAN THE PREMIUM MILL BE REDUCED TO S 737.106 •This includes the available $100.00 billing plan discount,: -CONTINUED- P 0 BOX S1S097. LOS ANGELES. CA 90051 CAm1697112P OM Page 1 of 2 DATE PREPARED:. DEC, 22 2013 Contract No. FY2414-26 Joint Contract With the City of Kodia... Page 17 of 71 AGENDA ITEM 9 .9. M d a � C a O Y lu a CL E Cn C C 54 CO g Nflp LU a Q [n N N b tl) ® N y sad UJ Q E " '9 ca a E < z Z a a H r Q • ` �W r sn u, r a u Q ? ® o a r `o °a U in a � c N E ® Y $ E wN �M kc CL 0 g C m x ro 0 L Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 18 of 71 AGENDA ITEM #13.A.1. �4- January 21,2014 Kodiak Island Borough Office of the Manager 710 Mill Bay Road Kodiak,AK 44615 Dear Mr.Cassidy: I am submitting this proposal in response to the Request for Proposals for the services of a Fisheries Analyst for the Kodiak Island Borough and the City of Kodiak.Along with this transmittal letter I attach the required Implementation Plan,my company profile and work experience and credentials in the form Oran expanded CV,my proposed fee,and four references. It is with great pleasure and anticipation that I submit a proposal to work with the community leaders and people of Kodiak.1 am a 35-year resident of coastal Alaska fishing communities,from a commercial salmon fishing family,and a true believer in the need for reasonable and informed local decision-making to sustain and develop this state's fisheries resources.Although 1 have never lived in Kodiak,I have been visiting your beautiful island regularly for mote than 20 years,as a long-time member of the Policy Council for your"Fish Tech"Center,as a faithful ComFish attendee,as a member of the North Pacific Council"family;'and as a consultant for a Kodiak processor who works with all species. My experience and familiarity with the local commercial and sport fisheries has been augmented by ten years or work with a community development group in the Bering Sea, where I gained an appreciation for the importance of subsistence fisheries to the Alaska Native cultures.no long association with the University of Alaska School of Fisheries and Ocean Sciences in both an advisory capacity and as an administrator Oran irxiusuy- fiutded marine research program has given me insight into the important rale of science in sustaining fisheries,I also served for three years as the fishery representative on the North Pacific Research Board,advocating for research in support of pressing fishery management issues. As to current experience in the fishery regulatory process,l have attended ovary meeting or the North Pacific Fisheries Management Council(NPFMC)for the last 15 years, serving on a Council committee,making testimony and moving forward a number of important Council actions on behalfofemployem and clients.I have also been to every regular meeting ofthe International Pacific Halibut Commission(IPHC)for the last six years,and have served on its Processor Advisory Group during that period.I cut my regulatory teeth on salmon issues when I worked with the salmon industry in Prince William Sound,moving actions through the Board of Fisheries(BOF)and the Department of Fish and Game.i have not spent a lot oftime in the last few years at the BOF,but I am very familiar with that process. Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 19 of 71 AGENDA ITEM #13.A.1. Because of my varied experiences,I understand fishery resource management issues in Alaska,from several different perspectives:harvesting,processing,aquaculture, marketing,Alaska Native culture,sustainability,research and education.I have participated in formai and informal bodies,boards and commissions at all levels,and am able to communicate well in those settings. I am very conversant with the State Constitution and the State and Federal fishery regulations,and with the processes that create them.The Magnuson Stevens Act with its national standards has been in my briefcase for years,and is dog-eared from use.I have taken a national course in the NEPA regulations that guide Federal regulatory decision- making. One of my personal and proressional hallmarks is fairness and honesty;l hope that conversations with my rererences will bring that nut.Because I have represented many different sectors and interests,and have lived in and focused on fishing communities,l really do perceive and approach issues from multiple angles—and always with the interests of the community uppermost,I believe I can offer unbiased fisheries analysis and advice to the community leaders of Kodiak. It is clear to me that some might consider my work with a Kodiak processor a conflict of interest with representing the City and Borough of Kodiak.If I am asked to work with Kodiak,I am prepared to immediately and completely end that professional relationship. My other client relationships,in my opinion,could not be judged a conflict ofinterest. Regarding technical considerations,l do have property and car insurance,including liability insurance,and can provide that information.I do not have professional liability insurance,as it has not been required in other contracts and it is a considerable expense.l am in the process ofrenewing my Alaska business license. I believe I have provided all of the required information—but if you have any questions or need additional information please call or email me any time.I look forward to hearing from you,and to serving the people of Kodiak. Best regards, #60W.-01 A Heather McCarty Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 20 of 71 AGENDA ITEM #13.A.I. Heather Davies McCarty McCarty and Associates 1537 Pine Stmt Juneau,Alaska 99801 (907)5864260,cell(907)351-6794 Email:hdmcearty@gmall.corn Overview The group's principal has a professional background in state and federal government relations and advocacy,marine research management,public relations and education, collaborative ocean policy development,seafood marketing and sales,commercial fishing,advertising,aquaculture policy development,marine resource conservation, seafood product development'video and print production,fisheries journalism,public speaking and teaching. In 1996,moved from commercial salmon fishing and private non-profit salmon aquaculture to a mid-sized seafood company involved in salmon processing,and in harvesting and processing Pollock and other grounditsh in Alaska.In 1998,began representing the association of mid-water pollock calchedprocessors,dealing with stale and federal agencies,the Alaska Legislature,and Alaskan fishing communities and organizations. During 1999/2000,conceived and implemented the formation of the Pollock Conservation Cooperative Research Center(PCCRC)at the University orAlaska Fairbanks School of Fisheries and Occans Sciences,which has to date provided 513 million in marine research funding to the University. With other sectors,in 2001 founded a fishing industry coalition in Juneau to undertake public education and resource conservation for Alaska's fisheries,the Marine Conservation Alliance. Began McCarty and Associates in Juneau in December 2001.The group's current major clients include the PCCRC at the School of Fisheries and Ocean Sciences;the Central Bering Sea Fishermen's Association,a Westem Alaska Community Development Quota (CDQ)group on St Paul Island;and Pacific Seafood Kodiak,a groundfish and salmon processing company_Recent past clients include Signature Seafoods,an Alaska salmon processing company in Southeast Alaska,and Chignik Fishermen United,an association of Gulf of Alaska salmon seiners. In 2003,helped bring together the diverse sectors orindustry,Alaska Native entities, communities,agencies and conservation groups in the Pribilof island Collaborative to seek common ground on resource issues in the Bering Sea Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 21 of 71 AGENDA ITEM #13.A.'. Work Exnerieuca President,McCarty and Associates,Juneau,Dec.2001 to present Director of Alaska AlTairs,At-sea Processors Association,Jan. 1998 to Dec.2001 Business Development Manager,Golden Age Fisheries,Juneau,Jan.1996 to Jan 1998 Marketing Manager,Princc William Sound Aquaculture Corp,,Cordova,1992-1995 Public Relations Manager,Prince William Sound Aquaculture Corp.,1989-1995 Fisheries policy,government affairs and public relations consultant,1985 to present Fisheries journalist,1982-1989 Editor,Cordova'1"rmes,1979-1981 and 1984-1985 Manager,Alaska Legislative Information Office,Cordova,1983-1984 Commercial salmon seine and gillnet fisherman.Cordova,1976 to 1996 English and journalist professor,Walla Walla Community College,WA,1969-1976 Education BA,English,Whitman Collcgc,Walla Walla,Washington,1969 Industry and Public Service Marine Fisheries Advisory Committee(MAFAC),national advisory committee to National Marine Fisheries Service,member 2005 to 2011,Chairman 2010 to 2011 North Pacific Research Board,Executive Board Member for Fisheries 2009 to 2012, Advisory Panel Chair 2003 to 2007 Advisory Council,School of Fisheries and Ocean Sciences(SF0S),University of Alaska Fairbanks(UAF),Vire-Chairrrran 1998 to present,member since 1994 International Pacific Halibut Commission,Processor Advisory Group,member 2006 to present Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 22 of 71 AGENDA ITEM M.A.I. Policy Council,Fishery Industrial Technology Center Kodiak,SFOS,UAF,Chaim= 1994 to 1999,member 1993 to present Alaska King Crab Resmrch,Rehabilitation and Biel ogy(AKCRRAB)Program,Founder and Steering Committee member,2006 to present,Ca-Chairman 2011 to present Alaska Seafood Marketing Institute(ASMI),Vice Chairman,2003-2004,Board of Directors.1994 to 2004 Pribilof Island Collaborative,Steering Committee,2003 to present Alaska State Task Force an Marine Protected Areas,2003 Alaska Legislative Salmon Task Force,Goverriame Committee,2002 to 2004 North Pacific Anadromcas Fish Commission,Annual Meeting 2003,U.S.Advisor Mamiging Our Nation's Fisheries,a conference on fisheries management in the United States,Washington D.C;November 2003,Scientific Research P presenter Sheldon Jackson College,Sitka,Board ofTtustees,Vice Chairman,2001 to present Heinz CcntcrR4MFS Workshop an IFQ and Community Prograrris,panelist May 2002 Juneau Economic Development Council Board of Directors,2002 to 2005 North Pacific Fisheries Management Cmincil,Essential Fish Habitat Committee,2001 to 2006 Marine Conservation Alliance,Chairman,EFH/MPA Committee,2001 to 2006;Board Treasurer 2003 United Fishermen of Alaska,Board of Directors 1999 to 2001 Alaska Fisheries Development Founda6on,President,1997 to 2002,member 1993 to 2002 Govemoes Task Force for Non-Tanker Oil Trans;Port.2000 ASMI Salmon Crisis Response Committee,Co-Chairman,1996 ASMI Legislative Committee,1996 Governor's Task Fame,State Loan Evaluation,1996 Salmon for Alaska's Future,Steering Committee,1996 Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 23 of 71 AGENDA ITEM . . Prince William Sound Fisheries Ecosystem Research Planning Group,1993-1994 Alaska dept.of Commerce Salmon Development Project Steering Conuninec, 1992 PWS Economic Development Council,Board of Directors,1992-1995 City Council,Cordova,Alaska,1991-1992 Cordova Gil Spill Committee,1969-1990 Contract No. FY2014-26 Joint Contract With the City of o i ... Page 24 of 71 AGENDA ITEM #13.A.1. Implementation Plan Overview The work of the Kodiak Fisheries Analyst must be informed by a thorough understanding of the importance of the fisheries resources to the diverse user groups,support industries and governmental entities in the community of Kodiak.Residents of the City and Borough of Kodiak,and the non-residents who use the Fisheries and community services, share a common goal:sustainable management of the marine resources in a mariner that supports the resource users and the economy of Kodiak. Without the docks,the roads,the water,the power,the hospital,the repair shays,the grocery stores,the fuel dealers,the medical care,the airport,the Coast Guard_the community assets—there would be no support for the world-class Gulf of Alaska fisheries.Without the processors there would be no harvest coming to town.Without the harvesters there would be no processors.And without the fish,there would be no user groups and support businesses,and the economy of Kodiak would be greatly reduced. The monitoring and analysis of pertinent fisheries issues and processes will be informed by the clear goals and objectives of the community and the user groups.The issues will be reported regularly,with an analysis of how each issue and policy decision is likely to affect the community and its economy,. Scapie Working with the Borough Assembly and Manager,the City Council and Manager,and the Kodiak Fisheries Work Group,we will review tate overall goals and the specific expectations of those groups,as well as determine the best methods ofrepwmge and information transfer.In addition,I will also communicate early on with the major fisheries,civic and regulatory organizations in Kodiak to more fully understand their points of view regarding the importance of the marine resources to Kodiak. Of particular interest will be the comprehensive list often community objectives recently developed by the Fisheries Work Group.This excellent list was put together after a number of meetings of that group in relation to the expected rationalization of the major groundfish fisheries in the Gulf or Alaska.However,the principles therein can be applied to many otter fishery-related issues and processes,both Federal and State.it may be helpful to further refine those principles through a discussion process as needed,and use them as a basic measure for to analysis of fisheries issues and policies. I understand and the City and Borough have discussed commissioning an economic study to fizdw quantify the contribution and importance of the fishing hidustry to the Kodiak community.If the resources are available and the City and Borough agree,l support such a study,and can advise the process of developing the scope of work and identifying potential experts. Contract No. FY2014-26 Joint Contract With the City of Kodia-, Page 25 of 71 AGENDA ITEM #13.A.I. The important questions are:what is the importance or the fisheries to the people and economy of Kodiak Island,and what are the principles that will guide the development of the policy positions and strategies of the community. Activities and Deliverabh� 1 will attend every meeting of the North Pacific Fisheries Management Council(NPFMC) and the International Pacific Halibut Commission(IPHC).I will also attend all meetings of the Alaska Board of Fisheries and any other meetings where regulatory changes relevant to the Kodiak area fisheries are discussed.I will also monitor and review all actions and decisions of the National Marine Fisheries Service and the State or Alaska Department of Fish and Game that might affect Kodiak fisheries. Within a week after the conclusion of each of these meetings,l will provide to the Borough Assembly and the City Council a written summary of issues and actions that could affect the Kodiak economy.On a quarterly schedule,I will provide written reports to the Borough Assembly and the City Council,and make presentations at their joint meetings.The reports will include a summary of work performed,as wall as a description and preliminary analysis of ongoing issues and proposed regulatory changes. As often as needed and directed I will prepare analyses or the economic impact of proposed regulatory changes,both Federal and State. It is important that community leaders have the background information to fully understand and make policy decisions on the fisheries issues that will affect their coMiruenta,With my knowledge of fisheries management and background in collaborative discussion and mediation,t can offer the Borough and Council and Fisheries Work Group both historical perspective and the most current aspects of each issue.This sort of information exchange can take place as often as desired-I will make myself available as the Council and Assembly directs,but suggest at least one or two introductory workshop-style session on major issues towards the beginning of the contract. I will also be available to address other community groups as directed. Contract No. FY2014-26.point Contract With the City of Kodia... page 26 of 71 AGENDA !TE #13.A.I. Proposed Fee Schedule I propose to provide the services and deliverables detailed in the Implementation flan. and any additional duties as assigned,for a fee of 55,000 per month,payable upon presentation of an invoice at the end of each month. The Ciry and Borough will reimburse McCarty and Associates upon presentation or receipts for travel costs to and from the Island of Kodiak,and lodging and meals,for the quarterly trips required by the contract,and any other travel to Kodiak directed and approved by the City and Borough. The costs of attending all five regular annual meetings of the Barth Pacific Fisheries Management Council will be bom by McCarty and Associates. The costs of attending the International Pacific Halibut Commission(two meetings annually),and the pertinent meetings of the Alaska Board of Fisberies or any other regulatory body,as directed and approved by the City and Borough,will also be reimbursed upon presentation ofreccipts. Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 27 of 71 AGENDA ITEM #13.A.9. References Paula Cullenberg Director,Alaska Sea Omni Prognam and Kodiak Seafood and Mamie Science Center Work phone:907 274-9691 Email:paula.cullenberE@askaacdu Doug DeMaster,PhD Director,Alaska Fisheries Science Center,Juneau and Seattle Work phone:907 789-6617 Cell phone:206 399-1531 Email:&ualas.dettwt5noaa.eov Denby Lloyd Executive Director,North Pacific Research Board,Anchorage Cell phone:907 321-1490 Email:denby.11oydgiemail.com Chris Oliver Executive Director,North Pacific Fisheries Management Council,Anchorage Work phone:907 271-2809 Email:cbris.olive ag2M.nov Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 28 of 71 AGENDA ITEM #13.A.1. Request for Proposals: FISHEMES ANALYST 1. AUTHORITY A. The authority to issue this Request for Proposal(RFP)is granted under KIBC 3,30.1i 10 Competitive scaled proposals.. Negotiated procurement. 2. PURPOSE AND INTENT A. It is the primary intent of this RFP is to select a qualified firm or individual to act as it Fisheries Analyst. The Fisheries Analyst will work, Jointly for the local governments of Kodiak Island,-the Kodiak Island Borough(KIB)and the City of Kodiak(City). The selected proposer will enter into a term contract for a period of two years with options for two additional one year extensions. The term contract will include a six month initial review to ensure On understanding of the Scope.The contract will also include a termination clause by either party with a 30 day notice, B. The work shah be performed in compliance with all applicable federal, state and local requirements.The KIB and City require all work to be performed efficiently,cost effectively,and according to best business practices of the industry, 3. BACKGROUNDtS[TUATION The economy of the Kodiak region is based on healthy,diverse and well- managed fisheries resource that includes more than 30 species of fish harvested and processed onshore The Kodiak region comprises all Fisheries user groups— subsistence,sporti"ish,commercial sporifish,personal use,Commercial fish,the processing sector,fisheries research and protection sectors,and lite fishing industry support sector. Policy development and regulatory management in the Kodiak-region is challenging because of the need to address such diverse and competing concerns asspecies fished,vessel size,gear type,limited entry permits,quota share,limited license permits,and crew share interests. 4. SCOPE(ahn or purpose) The primary role of the Fisheries Analyst will be to monitor,analyze and report on fisheries issues and policy developments that may impact or affect the economy and community of Kodiak. A. Monitor actions and pending decisions of regulatory bodies such as the NOAA/Nalional Marine Fisheries Service,the Stoic of Alaska Department of Fish and Game,and International Pacific Halibut Commission to anticipate regulatory actions that could impact Kodiak's economy. B. Attend meetings or the North Pacific Fisheries Management Council.State of Alaska Board of Fisheries,and other fishery meetings as directed,to Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 29 of 71 AGENDA ITEM #13.A.I. provide a summary of issues„discussion and actions to the Assembly/City Council that could impact K iak's economy. C. Provide written quarterly report to both the Borough Assembly and the City Council and make presentations n1joint Borough Assembly/City Council work sessions. Reporting should include discussions or updates of ongoing concerns,introductions of proposed changes,and a summary of work performed since the previous report. D. Prepare analyses of potential impacts of proposed regulatory changes on the Kodiak economy. E. Provide information to Assembly/Council to analyze and understand issues based on facts and from a neutral point or view,and to snake decisions or develop positions on issues affecting or impacting the economy and people of Kodiak. F. The successful proposer should possess the following qualifications: I.An understanding of local and regional fisheries to include species, vessel and gear types,fisheries user groups--subsistence,sponfish, commercial sportfish,personal use and commercial fish, and the processing sector. 2. A thorough understanding of the State constitution regarding Alaska's Fisheries and all state and federal fisheries laws and regulations. I An understanding of fisheries resource management issues and how they affect tak's seafood industry and economy. 4. Documented recent experience in state and federal fisheries resource management processes. 5.Current or recent involvement in the fisheries regulatory process in both the State and Federal environment, specifically the North Pacific Fisheries Management Council,IPHC and AK Department of Fish and Game,Board of Fish. b. Familiarity with the Magnuson Stevens Act and how the national standards perlain to community fisheries. 7. Ability to communicate effectively with local government bodies and to provide written reports both to and on behalf of the governing bodies. .The ability to remain neutral on divisive issues. 9. The ability to work well with boards and commission at the federal, state and local levels. 10.Ability to provide applicable insurance coverage,such as workers' compensation,commercial automobile liability and professional liability. I I.Possession of a State of Alaska Business License. Contract No. FY2014-26 Joint Contract With the Cityf I ... Page 30 of 71 AGENDA ITEM W.A.1. In the event that the proposer does not possess the above qualifications, tate proposer must include a plan for addressing the lack of experience or qualification. Additionally,if a proposer possesses a perceived conflict of interest,the proposer must also include a discussion about how the conflict or interest will be avoided G. The successful proposer will enter into a professional services contract that most be approved by the Kodiak Island Borough Assembly and Kodiak City Council. 5. REQUIRED INFORMATION A. Proposals must include: • Transmittal Letter • Implementation Plan • Company Profile • Experience • Credentials • Proposed Fee • References • Ability to provide applicable insurance coverage 6. PROPOSAL PROCESS A. Proposals will be accepted until 3:00 PM on Tuesday.January 21,2014.It is the proposer's responsibility to deliver proposals to: Kodiak Island Borough Office of the Manager 710 Mill Buy Road Kodiak,AK 99615 (907)486-9301 Faxed and electronic proposals will not be accented. B. Proposals must be clearly marked.FISHERIES ANALYST SERVICES PROPOSAL Provide six unbound copies or the proposal. Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 31 of 71 AGENDA ITEM .I. C, Evaluation Methodology:Each proposal will be evaluated according to chiena and given the relative weight shown in the table below. PROPOSED RATES 25% QUALIFICATIONS/EXPERIENCE 25`15 IMPLEMENTATION 25 REFERENCES 15% OVERALL QUALITY OF PROPOSAL 1 A recommendation of the top respondent will be made based on the results of reference checks,qualifications of the firm and response to the Scope of service provided. This will be submitted to the Kodiak Island Borough Assembly and the City of Kodiak City Council for approval and award. D. Miscellaneous The KCB and City reserve the right to reject or accept any or all bids,to waive irregularities or informalities in the proposal,and to give particular attention to the qualifications of the Proposer. KIB and City reserve the right to issue written addenda to revise or clarify the RFP,respond to questions,and/or extend or shorten the due date of proposals. 113 and City retain the right to cancel the RFP process if it is in their best interest.Any cost incurred by proposers for the preparation and submittal of the proposal is the sole responsibility of the proposer. A proposal may be corrected or withdrawn by a written request received prior to the deadline for receipt of proposals. All proposals become pan of the public record and no part of any proposal may be confidential, All proposals and other material submitted become K113 and City properly and may be returned only at their option. 113 and City assume no responsibility or liability for the transmission, delay,or delivery of proposals by either public or private carriers. Any and all media announcements pertaining to this RFP require KIB and City's prior written approval. This RFP does not obligate KIB and City or the selected proposer until a contract is signed and approved by all parties. Contact Borough Manager Bud Cassidy at(907)486-932 or at Cassidy kociiakakuc with questions regarding this solicitation. Contract 7 - Jit Contract Withthe Cityof Kodia... Page 32 of 71 AGENDA ITEM #13.A. . April 16,2014 To: City and Borough of Kodiak From: Heather McCarty,Fishery Analyst Re: North Pacific Council meeting,April 2014 Summary of Council motions The Council passed three motions regarding the Gulf of Alaska Trawl Bycatch Management agenda item.Although the Council did not yet provide alternatives and initiate a formal analytical process,the content of the three motions will be analyzed In expanded discussion papers.Taken together,they will provide for analysis and additional information regarding most of the elements that your Kodiak letter asked to have included for further consideration. The value of the Kodiak community contribution to the Council discussion was noted on several occasions,and was greatly appreciated.Council members publicly expressed how much they need and want continuing feedback from the Kodiak community an relevant elements of the program as it is developed. The first motion is an expansion of the State's original cooperative structure framework motion that we commented on,and that was the subject of the discussion paper we reviewed.The new motion adds several things:it specifies 100%observer coverage;adds consideration of allocation of several target species In addition to Pollock and cod;includes crab along with salmon and halibut as Prohibited Species;includes specific alternative suites of years for eligibility and processor association;and provides specific alternative percentages for vessel and processor caps. This motion continues to refine the elements of the voluntary cooperative structure, with harvesters and their historic processor associated for at least the first two years of the program,and the requirement that the cooperative agreement must be signed by the processor and 51 to 80%of the license holders.It retains the option of having the community in which the processor is located also sign the cooperative agreement.This leaves open the possibility(motion,section 7g)that the community could participate in setting contract elements such as"bycatch management,active participation,mechanisms to facilitate entry,community provisions." It was clear that the State and the Council is asking for further analysis of this potential path for community participation for the achievement of community goals. Contract o. FY2014-26 Joint Contract With the Cityo i 71 AGENDA ITEM #13.A.1. The motion also elaborates on regional delivery requirements(motion,section 9b), proposing that target species would be required to be landed in the region designated based on historic delivery patterns during a particular suite ofyears, either the qualifying years or 2011-2012.This section also includes an OPTION for a PORT of Kodiak landing requirement for delivery of target species historically delivered in Kodiak. The section on community stability also Includes the provision(section 9c)that individuals or entities must meet certain fishery participation criteria In order to be eligible to purchase a trawl license with associated history.It does not Include those criteria,but Council staff noted In a subsequent meeting that this could be a placeholder for other Council objectives. The motion includes a request for information on latent trawl licenses and their effect on the proposed cooperative program,to evaluate the need for further recency criteria.It was Rated In subsequent meetings that some trawl licenses could end up with no quota or very little quota,depending on the suite of years chosen for qualification. The second Council motion picked up the CFA proposal submitted to the Council and asked that it be reviewed.The Council asked for"an assessment of how a CFA construct could be used to address the Council's problem statement and the goals and objectives'for the action.The discussion will"compare and contrast the CFA tool with provisions In the[main]motion that may provide specific community protections." In their discussion about this motion.some Council members indicated that they were voting to analyze the concept rather than the specific CFA proposal,and that the proposal could provide Information for analysis but not necessarily a template. One member said he wanted to work an community protection through adaptive manage me n L Another member said the proposal could"morph into something else, one of the mechanisms that allows us to do adaptive management.'It was pointed out that coastal communities supported analysis ofthe concept. The third motion was specifically about adaptive management,asking for a discussion paper on the West Coast Trawl program adaptive management quota provision.The maker of the motion indicated it was important to better understand how that provision was arrived at In the Pacific Council process,how Is it being used,and why the decisions were made to include It in the program. Potential Council schedule The Council asked that the expanded discussion papers come back to them for consideration at either the October or December Council meeting.it is more likely to be December,but that will not be decided until late summer.At that meeting late in 2014,it is expected that the Council will adopt a suite ofalternatives,and initiate a Contract No. FY2014-26 Joint Contract With the C4 of Kodia... Page 34 of 71 AGENDA ITEM #13.A.1. formal analysis. Final Council decision on the program will occur after that analysis Is complete,no earlier than late 2015. Following the final decision,the National Marine Fisheries Service undertakes to write the Proposed Rule,which implements In regulation the content of the final Council decision.The Proposed Rule Is out for public review in r a set period of time,and then the public comments are responded to,and a Final Rule is posted in the Federal Register-this process can take up to IS months. State Waters Fishery issues The federal process is made more complicated by the need for the State of Alaska to undertake a concurrent process to consider the coordination of the parallel fisheries in State waters(1)to 3 miles)with the federal fisheries under a new management program.Also,the Board of Fisheries(BOF)received a proposal from a Gulf trawler to create a State pollock fishery open to all gear types and funded by 25%of the total allowable catch ofpollock I attended the meeting yesterday of the BOF Central Gulf of Alaska Walleye Pollock Workgroup as they considered these issues.The workgroup is made up of harvesters--by gear type and region -processors,and NMFS.Council and ADF&G staff•, a large group. The group did not include community representatives or Western Gulf reps,so the chair Intends to add a harvester and a processor from the Western Gulf,a representative of the Kodiak community,and a representative of a Western Gulf community.The next meeting of this workgroup Is In October,just prior to the October Council meeting. Recommendations As I have pointed out in my emails this week,we have some timing questions to consider atyour upcoming meeting.We will be discussing the Gulf Trawl Bycatch action and several other Issues with the visitors from NMFS,but we do not have time in advance of that discussion to discuss amongst ourselves and react to the Council action from last week.So the discussion tomorrow-as John indicated-will necessarily be limited to the contents of our previous position letter. I recommend that at the beginning of the meeting I give a brief update acknowledging and summarizing the recent Council actions,and saying that we have not had the opportunity to review and analyze those actions-but that we intend to at subsequent meetings.We should have the three motions available for the public. I also recommend that the F schedule another meeting as soon as is workable to discuss in more depth the Council actions,the State Waters Issues,and the plans for moving forward with community participation in this process. Contract No. FY2014-26 Joint Contract With the City of Kodia.... Page 35 of 71 A G ENDA I TEM #11 A.1. December 29,2015 Bud Cassidy,Borough Manager Kodiak Island Borough Aimee Kniaziowski,City Manager City of Kodiak Dear Bud and Aimee: As you know,the two-year contract between McCarty and Associates, the City and the Borough is in effect until February 6,2016.The contract is renewable by mutual agreement of the parties to the contract,so I felt it was timely to communicate with you both about future plans. I want to let you both know that I very much appreciate your help and encouragement,and that of your efficient and friendly staffs.I especially compliment both the City and the Borough an the careful and conscientious way your teams have supported the meetings of the Kodiak Fishery Work Group(KFWG) and the community roundtable forums.Their attention to detail and process is exemplary. I also would like to formally request your consideration of renewing the contract.I believe the KFWG and the community of Kodiak have benefitted from the work we have collectively done at the North Pacific Council and in other forums.The community of Kodiak is clearly perceived as an example of how fishing-dependent communities can successfully interact with management bodies.We have had the good fortune of having intelligent and motivated co-chairs,and committed members of the KFWG; it has been a true pleasure to work with that group. I am also pleased that the community has,with deliberation,agreed to a contract to do some important baseline fisheries-related economic data- gathering,which will lay the groundwork for further analysis of management plans. Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 36 of 71 AGENDA ITEM W.A.1. Although not the only fisheries issue of importance to Kodiak,the outcome of the Council's Gulf Trawl Bycatch Management(GTBM) action will have a tremendous effect on the community.That action is really just beginning,and the next 18 months will clearly be a time of great need for the kind of unbiased information and analysis that I believe I can continue to provide. Please let me know if you need something more formal from me,and what your joint process and timeline is for making a renewal decision.I am happy to appear before the City Council and/or the Borough Assembly if those bodies should wish to discuss this with me,and of course 1 am always available to you. Best regards, HeathErKCCany Heather McCarty Cc Major Pat Branson,City of Kodiak Major jerrol Friend,Kodiak Island Borough John Whiddon,Co-chair,KFWG Rebecca Skinner,Co-chair,KFWG Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 37 of 71 AGENDA ITEM #13.A.1. tD Cn 0 90 88888088 S 0 SOP 8 CL a 11 4 4,Z'J.4 rq 4.� R W� ui m 0 C� Dig 992 RA 92RRRRRR R R P, R lu 9 R a �!;A g� ���� -.:zr w .®, Ch m > F; CLv v w w v C: R i i R i So as P P 0 0 a 00 — 9 SOT, 9 99 4t tk &t tttkt iT 19 it t k t tt x vvvv,: 5:� 5 B B B is -M IE'M 'i aaaaa� 93 A I H W C, 40 z 0 42 ra SON Contract No. FY2014-26 Joint Contract With the City of Kodia... Page 38 of 71 AGENDA ITEM #13.C.I. KODIAK ISLAND BOROUGH AGENDA STATEMENT >� JANUARY 21, 2016 ASSEMBLY REGULAR MEETING TITLE: Ordinance No. FY2016-12 Amending Kodiak Island Borough Code Title 15 Buildings and Construction Chapter 15.10 KI BC Building Codes to Add a Local Exception to Eliminate the Requirement for Engineering for Certain Residential Construction in the Borough. ORIGINATOR: Larry LeDoux FISCAL IMPACT: FUNDS AVAILABLE: Account Number. Amount Budgeted: SUMMARY STATEMENT: This ordinance was requested by Assembly member LeDoux which would amend Chapter 15.10 of the Kodiak Island Borough Code to add a local exception to eliminate the requirement for engineering for certain construction in the borough. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2016-12 in first reading to advance to public hearing at the next regular meeting of the Assembly. Kodiak Island Borough Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 39 of 71 AGENDA ITEM .C.1r. Introduced by ugh Manager I ASSENIBL I"111Ei11 ER Requested by, Assembly Member LeDoux STEPIIENS Drafted br' Assembly member LaDoux 2 Intrad 0182112016 3 2016-01-14 Pubic Hearing: 4 VERSION 4(Tracked Changes) Adopted: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2016-12 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 10 BOROUGH AMENDING TITLE 15 BUILDINGS AND CONSTRUCTION 11 CHAPTER 15.10 BUILDING CODES TO ADD A LOCAL EXCEPTION I2 TO ELIMINATE THE REQUIREMENT FOR ENGINEERING FOR 13 CERTAIN RESIDENTIAL CONSTRUCTION IN THE BOROUGH 14 15 WHEREAS, as a second class Borough, the Kodiak Island Borough has adopted KIBC 16 Title 15 (Buildings and Construction) to regulate erection, construction, enlargement, 17 alteration, repair, moving, removal, conversion, demolition, occupancy, equipment, use, 18 height,area,and maintenance of buildings or structures in the borough;and I9 20 WHEREAS, in accordance with Chapter 15.10 KIBC, the Kodiak Island Borough 21 adopted by referenoe the 2012 International Residential Code (IRC) for One- and Two- 22 Family Dwellings(Ordinance FY 2013-09);and 23 24 WHEREAS, the IRC requires engineering certification for structures that are not 25 designed to meet the prescriptive standards of the building cede,and 26 27 WHEREAS, chapter 15,10 KIBC Includes a number of local exemptions,exceptions,and 28 amendments to the standard building code requirements to reflect local condilons and 29 building practices;and 30 31 WHEREAS, in discussions related to the high cost of home construction in Kodiak. the 32 additional expense of engineering for certain new construction, additions„ or remodeling 33 projects has been noted as a significant expense;and 34 35 WHEREAS, there are very few licensed practicing engineers in Kodiak„further adding to 36 the cost of complying with applicable engineering requirements for construction;and 37 38 WHEREAS, for decades, prior to the 2013 adoption of the IRC, safe and structurally 39 sound residential buildings were erected without the need or expense of engineering 40 required by the IRC;and 41 42 WHEREAS, the public necessity and general welfare of the community may be better 43 served by amending the code to reduce or eliminate some engineering requirements for 44 new or expanded residential construction;and 45 46 WHEREAS, the Borough Assembly set aside time for public Input and discussion;and 47 Kodiak Island Borough„Alaska Ordinance No FY2016-12 Page 1 of 3 Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 40 of 71 AGENDA ITEM #13.C.1. 48 WHEREAS, the Borough Assembly, as a part of process,would hold public hearings to 49 adopt the amendments to eliminate certain engineering requirements for residential 50 construction;and 51 52 NOW,THEREFORE,BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 53 BOROUGH that: 54 55 Section 1: This ordinance Is of a general and permanent nature and shall become a 56 part of the Kodiak Island Borough Code of Ordinances;and 57 58 Section 2: This ordinance shall be effective upon adoption. 59 60 Section 3: Section R1053 of the 2012 International Residential Code for One- and 61 Two-Family Dwellings, as previously adopted by Ordinance FY2013-09, is 62 hereby amended and readopted as follows: 63 64 R1 05.3 Application for permit. 65 To obtain a permit, the applicant shall first file an application therefor In 66 writing on a form furnished by the kuilcLing 67 offlciall for that purpose.Such application shall: 68 69 1. Identify and describe the work to be covered by the permit for which 70 application is made. 71 2. Describe the land on which the proposed work is to be done by legal 72 description,street address or similar description that will readily Identify 73 and definitely locate the proposed building or work. 74 3, Indicate the use and occupancy for which the proposed work Is 75 Intended. 76 4. Be accompanied by construction documents or reasona. 77 kLLIlldin or work tarns and other information as required In Section 78 R106.1. 79 5. State the valuation of the proposed work. 80 6. Be signed by the applicant or the applicant's proposed agent. 81 7. Give such other data and Information as required by the building official. 82 83 Section 4: Section R106.1 of the 2012 International Residential Code for One- and 84 Two-Family Dwellings, as previously adopted by Ordinance FY2013-09, is 85 hereby amended and readopted as follows: 86 87 R106.1 Submittal documents. 88 Submittal documents consisting of construction documents 2oLM020MI 89 detailed buildiin or wort 'whicty need not b 90 re, Istered desI n rarofesslonallt,and other data shall be submitted In two 91 or more sets with each application for a permit. T[,,w'_(,,,.C.onstructian 92 documents shall be prepared by a registered design professional where 93 required by the statutes of the jurisdiction In which the project is to be 94 constructed. Where Special conditions exist, the building official is 95 authorized to require additional construction documents to be prepared by a 96 registered design professional notwithstandin- the submission of 97 stered 98 922t n irofessioinall. Kodiak Island Borough,Alaska Ordinance No.FY2016-12 Page 2 of 3 Ordinance No. FY 016-1 Amending Kodiak Island Borough Code ... Page 41 of 71 AGENDA ITEM #13.C.1. 99 100 Exception. The building official is authorized to waive the submission of 101 construction documents,detalled bulidinq_or work_glans. and other data 102 not required to be prepared by a registered design professional if it is found 103 that the nature of the work applied for Is such that reviewing of construction 104 documents or Ihaultdin oir work tans Is not necessary to obtain 105 compliance with this code. 106 107 R106.1.1 Information on construction documents 2orLtRU4W2_0Lwork 108 R&a_5 109 Construction documents 2LIyflqkM_2twork glans shall be drawn upon 110 suitable material. Electronic media documents are permitted to be III submitted when approved by the building official. Construction documents 112 and jbLulIdlnA or' W o r..I.k. 211ns shall be of sufficient clarity to Indicate the 113 location, nature and extent of the work proposed and show in detail that it 114 will conform to the provisions of this code and relevant laws, ordinances, 115 rules and regulations.as determined by the building official.Where required 116 by the building official, all braced wall lines shall be identified on the 117 construction documents or buildln or work lens and all pertinent 118 information Including, but not limited to, bracing methods, the location and 119 length of braced wall panels, and foundation requirements of braced wall 120 panels at top and bottom shall be provided. 121 122 Section 5: Nothing herein is intended to vitiate or otherwise alter the previous adoption 123 of subsections R106.1.2 and R106.1.3. 124 125 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 126 THIS DAY OF 2016 127 128 129 KODIAK ISLAND BOROUGH 130 131 132 133 Jerrol Friend,Borough Mayor 134 135 ATTEST: 136 137 138 139 Nova M.Javier,MMC,Borough Clerk Kodiak Island Borough,Alaska Ordinance No.FY2016-12 Page 3 of 3 Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 42 of 71 AGENDA ITEM #13.C.I. From:Mel Stephens[malfto:mmstep@gd.net] Sent:Thu rsday,January 14,2016 10.58 AM To;Nova Javier Subjech Ord FY2016-12(Building CDde/Englneedng Requirements) Nova, Ordinance FY2016-12 falls to show exactly how the language of the relevant sections of the International Residential Code for One-nand Two-Family Dwellings is being amended—l,e,,,what Is being added, deleted or re-phrased. This makes it very difficult to determine whether or not the amendments are appropriate, Even If one is familiar%vilh the IRC code sections at issue—and I doubt that anyone an the assembly Is—one has to go bark to the original language of the code and compare it,line by line,with the proposed language as amended to find out at has or hasn't changed. I suggest as an alternative a format such as the attached for sections 3 through 5 of this ordinance and all similar'amendAg"ordinances which come before the assembly in the future—Le,a format in which all changes being made are explicitly shown,followed by a"'clean"version of how the code language,as so amended,is intended to read, On a more minor matter,,note the typo in subparagraph 6 under R105.3,which should read:"Be signed by the applicant or the[not he]applicant's proposed agent." Mel Stephens Ordinance No. 01 -1 Amending Kodiak Island Borough Code ... Page 43 of 71 AGENDA ITEM#93.C.1. Section 3: Section 8105.3 of the 2012 International Residential Code for One.and Two-Family Dwellings, as previously adopted by Ordinance FY2013-09, is hereby amended and readopted as follows: R105.3 Application for permit. To obtain a permit,the applicant shall fust rile an application therefor In writing on a form furnished by the depamnens of building � for that purpose. Such application shall: 1.Identify and describe the work to be covered by the permit for which application is made. 2. Describe the land on which the proposed work is to be done by legal description, street address or similar description that will readily Identify and definitely locate the proposed building or work. 3. Indicate the use and occupancy for which the proposed work is intended. 4.Be accompanied by construction documents or#0@0#0 dee allcdl1i,i �plaAf and other information as required in Section R106.1. 5. State the valuation of the proposed work. 6. Be signed by the applicant or the applicant's proposed agent. 7. Give such other data and information as required by the building official. As so amended and re-adopted,said section reads: R105.3 Application for permit. To obtain a permit,the applicant shall first rile an application therefor in writing on a form furnished by the building official for that purpose. Such application shall: 1. Identify and describe the work to be covered by the permit for which application is made. 2. Describe the land on which the proposed work is to be done by legal description,street address or similar description that will readily identify and definitely locate the proposed building or work. 3. Indicate the use and occupancy for which the proposed work is intended. 4.Be accompanied by construction documents or reasonably detailed building or work plans and other information as required in Section RI06.1. 5. State the valuation of the proposed work. 6. Be signed by the applicant or he applicant's proposed agent. 7. Give such other data and information as required by the building official. Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 44 of 71 AGENDA ITEM #93.C.9. Section 4: Section R106.1 of the 2012 International Residential Code for One-and Two-Family Dwellings,as previously adopted by Ordinance FY2013-09, is hereby amended and readopted as follows: R106.1 Submittal documents. � documents ppr, data Submittal documents consisting of construction cr wM .. _ — n and othe r hall be submitted in two or more sets with each application for a permit.''-4onswction documents shall be prepared by a registered design professional where required by the statutes of the jurisdiction in which the project is to be constructed. Where special conditions exist, the building official is authorized to require additional construction documents to be prepared by a registered design professiondfi- of buildigg!p ry # i d3b3►�t lllo then a Exception: The building official is authorized to waive the submission of concoction documents, deolled,buildidgor,tyiatlk; thhe and other data not required to be prepared by a registered design professional if it rs found that construction documents or� or nature of the work applied for is such that reviewing of ,York plans is not necessary to obtain compliance with this code. RI06.1.1 Information on construction documents Construction documents�� shall be drawn upon suitable material. Electronic media documents arc permitted to be submitted when approved by the building official. Concoction documentr,;�* Jagg or shall be of sufficient clarityto indicate the location, nature and extent of the work proposed and show in detall that it will conform to the provisions of this code and relevant laws,ordinances, rules and regulations, as determined by the building official. Where required by the building official, all braced wall lines;sMi be identified on the construction documems�b— ' p y and all pertinent information including, but not limited to, bracing r we s,� ' ' i6in and length of braced wall panels,g d4foundalion requirements of braced wall panels at top and bottom shall be provided. As so amended and re-adopted, said section reads: 11106.1 Submittal documents. Submittal documents consisting of construction documents or reasonably detailed building or work plans (which need not be prepared by it registered design professional), and other data shall be submitted in two or more sets with each application for a permit. Construction documents shall be prepared by a registered design professional where required by the statutes of the jurisdiction in which the project is to be constructed. Where special conditions exist, the building official is authorized to require additional concoction documents to be prepared by a registered design professional notwithstanding the submission of building or work plans prepared by someone other than a registered design professional. Exception: The building official is authorized to waive the submission of construction documents, Ordinance No. FY2016-12 Amending Kodiak Island Borough Cade ... Page 45 of 71 AGENDA ITEM M.C.I. detailed building or work plans, and other data not required to be prepared by a registered design professional if it is found that the nature of the work applied for is such that reviewing of construction documents or building or work plans is not necessary to obtain compliance with this code. 8106.1.1 Information on construction documents or building or work plans. Construction documents or building or work plans shall be drawn upon suitable material. Electronic media documents are permitted to be submitted when approved by the building official. Construction documents and building or work plans shall be of sufficient clarity to Indicate the location, nature and extent of the work proposed and show in detail that it will conform to the provisions of this code and relevant laws,ordinances,rules and regulations, as determined by the building official. Where required by the building official, all braced wall lines shall be identified on the construction documents or building or work plans and all pertinent information including,but not limited to,bracing methods,the location and length of braced wall panels,and foundation requirements of braced wall panels at top and bottom shall be provided. Section 5: Nothing herein is intended to vitiate or otherwise alter the previous adoption of subsections 8106.1.2 and 11106.1.3. Ordinance No. FY2016-12 Amending Kodiak Island Borough Code ... Page 46 of 71 AGENDA ITEM 1 .1. KODIAK ISLAND BOROUGH AGENDA STATEMENT JANUARY 21. 2416 oal wo rUn TITLE: Confirmation of Mayoral Appointment to the Parks and Recreation Committee (Ms. Sharon Wolkoff). ORIGINATOR: Angela MacKenzie FISCAL IMPACT: FUNDS AVAILABLE: Account Number. Amount Budgeted: SUMMARY STATEMENT: There are currently two vacancies on the Parks and Recreation Committee and the Borough Clerk's Office has received an application from Ms.Sharon Wolkoff on January 4,2016 for a tern ending December 2016. 2.100.030 Appointments. Members of boards,committees,and commissions,except for members of the board of adjustment, members of the board of equalization,and elected service area board members,are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective.The mayor shall appoint a new applicant until an appointment is confirmed by the assembly.The mayor may not appoint again the same person whose confirmation was failed by the assembly for the same board„committee,or commission until the next annual appointment process unless authorized by the assembly. RECOMMENDED MOTION: Move to confirm the Mayoral appointment of Ms. Sharon Wolkoff to the Parks and Recreation Committee for a term to expire December 2016. Kodiak Island Borough Confirmation of Mayoral Appointment to the Parks and Recreat... Page 47 of 71 KODIAK ISLAND BOROUGH OMMUTTEE NAME TERM HOME WORK CELL EMAIL PHONE PHONE PHONE Helm Johnson 2018 539-5014 539-5014 539-5014 holrra ha3! rte, Po Box 261 Kodiak. 615 Mamie Leist(Mee Chair) 2017 942® 406-70D4 2-5526 16 moan yap 214 East Rexanof Dr. Apt.E Kodiak,AK 99111115 Eon Millstain 2017 466-2537 2-3063 b °II ak.ra®l 523 Lela St. Kodiak,AK 9015 Patrick Sallonslall (Chair) 2016 486-7004 ei.nel P0 Sox 119wt° alul- vr- ire Kodiak.Alf 99615 Data Stratton 2017 539.5321 Sarre Same d-_ tialaska,061 10574 Kandn Dr. Kodiak,AK SNIS Vacant 2018 Vacant 2016 NON-VO77NO ® !C! 539-0202 Assembly Representative tive Frank Paterson.Jr„ [rank®male-__-- _kibassee ly, PD Box8 Kodiak,AK 99615 State Roprosentallve Vacant City Parks Representative 406-8670 064-7659 &2ManQCftj2drA.iik.Uii Corey Cann 315 Maple Ave. Kodiak.AK 15 School District Reprosentadve 539-1402 algIftibscl.ora Ran Bryan[ 722 Mill Say Road Kodiak,AIC DWI6 ®star continued on the next page-, Rovislon Date:118r2016 ewffi by-,am Confirmation i t to the Parks and Recreat... Page 48 of 71 AGENDA ITEM #13.D.1. KODIAK ISLAND BOROUGH �NJINNWFG'�'� ' "' "" ""' OMMITTEE NAME TERM HOME WORK CELL EMAIL PHONE PJ40NE PHONE Planning and Zoning Commission Rep entative i3!an.nhrnjff@la i Alan Schmitt 486-5314 942-0404 3295 Woody Way Loop Kodiak,AK 99615 Vacant,Alternate Th Is committee Is governed by Kodiak Island Borough Code 2120 Confirmation of Mayoral Appointment to the Parks and ecret... Page 49 of 71 AGENDA ITEM #13.D.1. 1...O,�41 ,02 A 11„�ti; KOD OFFICE1 i r 710 MIII Bay Road,Room 101 Kodiak, 15 Phone: '480-9310 ( 391 njavier@kodiakek.us APPUCATION FOR APPOINTMENT To I r oa tt C i r Designated at or group representation(y ) Please e aware that the Information given on your application is made avallablo will require the use of a mailing address,email address,and contact phone number to provide and meeting Information. Name: S 17 a(()a i IC UIPC Daytime Phone. -Z-49 G Address:Residence Evening Phone: Maling Addresr. Con Phone: Email Address'. StirQcgm.uJe l� �' lr ,h(C eatth Faxumber. Longth or Res In Kodak.,f I In Kodiak? r' o Employer/Occupatiom- ANS — T-ovi Rccorev .'att Organizadons you bto or tn: ; sL �b6ardlcommftt rExplain your aiaso wil VW9 background.experience,or a I you n eion m I ? UU Wv% s; i--k n ( i -r l(c US ``•t 0011 our— 61 Ate you avallable for regulars? Pumuent to VJ8G Z100.070 arm mwr6gm 1 a samt r m hole MqUfArMefitinp WW Is rml excLwcL Signature of I ra : Are a of Y 16 _ y r .M Mak.us Mf tlse o!Vo to °y votbob A Ma .ax. A d Y t) (dde - i f S lalIUufl. * ti ti II rvrvrvrvrvrvrvrvrvrvrvrvry m. .......... .... Confirmation of Mayoral Appointment to the Parks and Recreat... Page 50 of 71 AGENDA ITEM #17.A.l. FIRE PROTECTION ARE A NO.1 BOARD EI�E�-D RE 7C E'C REGULAR MEETING ce : 6 Deembr 1,2015 605 p.m. 2016] BAYSIDE FIRE HALL TJO 7 201 2016 1.CALL TO ORDER CHAIR NELSON called the regular meeting to order at 6:09 PM ROOKK ALAW 2.ROLL CALL Board Members present were Richard Carstens, Chair Rebecca Nelson, Scott Amdt, Jeff Halcomb and Paul Van Dyke. Also present were Acting Chief Bruce McNeil and Secretary Jenny Clay. 3.ACCEPTANCE/APPROVAL OF AGENDA ARNDT moved to accept and approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4. ACKNOWLEDGE RECEIPT OF THE, F INANCIAL REPORT ARNDT moved to acknowledge receipt of the Financial Report. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. S. APPROVAL OF MINUTES-November 10,2015 ARNDT moved to approve the regular meeting of November 10,2015. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 6. CHIEF REPORT one. 7. CHAIR REPORT Chair Nelson reported there were six volunteers in the 40 hour recruit class is started two weeks ago. The Salvation Army had requested assistance with delivery of dinners on Monday, December 21". The same night could also he teannual potluck Christmas gathering. She will follow up with the new Chief an these items. She wanted tothank the Volunteers that have been cleaning up the station. The lease agreement was not back yet from the KIB lawyers. When Duane Dvorak, Resource Management Office receives it back he will let the Board know. 8. STAFF RE,PORT None. 9.VISITOR COMME NTS None, 10.DISCUSSION ITEMS A.Apartment Flooring(Remodel Update Fire Protection Area No, I Board Regular Meeting December 1.2015 Page I of 4 it Protection Area No. 1 Board RM December 1 and SM Decemb... Page 51 of 71 AGENDA ITEM #1 TA.1. Arndt e i ._opinterior al c doors a` of the flooringinstalledlast weekend. Local Electric startedtheir work. Th ill be delayed until next week.Theco to s will have to be brought in by forklift as the hallway Was too small. Register overs were beingpainted and will look like new. The vanity sink would be installed t the shower enclosure maye delayed. Projected Ncompletion ate wal end of December. Howard.....Rue wi....: °ll be in i Friday, December 4`h with his pickup and personal effects. Arndt requested tse board provide some o the furnishing such as a table,beds,and couch for Ole apartment. This furniture would belongto the Fire Protection Area No. 1. Board discussion ensued. Moving expenses are usually up to one month's salary, As Mr. Rue will not have many expenses,ta balance could e used to buy new or nearly new furniture fort a apartment. ARNDT moved to authorize the board to famish the apartment with a not to exceed i the moving allowance allowe byte Borough one month's salary. His actual moving expenses up he (travel expenses) deducted from the maximum of one month's salary, The Fire District would own the furniture. ROLL CALL . B.Update Apartment Lease Agreement Duane Dvorak, Kodiak IslandBorough Resource Management Officer would update the Board on the new lease agreement for the apartment rental after the KIB lawyers reviewed it. C.Magnet card r doors Mair Nelson informed the Board the Borough Buildingwell as Kodiak Fisheries Research Center have the magnetic key card system fortheir doors.The computer would report who used their cards toe ter and at what time. She would like all exterior doors to have the magnetic key card system.The cast would be for eight entry doors at 100 per door.Other interior doors col be considered later. Board discussion ensued. CARSTENS moved to move ahead ith the magnetic key card for the doors system soon as possible 1.000 in cost. ROLL CALLVOTE ON MOTION CARRIED 4 TO 1. D.Election of Officers Chair Nelson opened p nominations for Chair. Carstens moved to nominate Scott Arndt for Chair. Holcomb nominatedRebecca Nelson for Chair. BALLOT °C cot[Arndt 3 and Rebecca Nelson 2 for Chair. Nelson opened up nominations for Vice Chair. Arndt moved to nominate Richard Carstens for Vice Chair°Jeff Holcomb movedto nominate Paul Van Dyke as Vice Chnir. Fire Protection Arca No. 1 Board Regular Meeting 13teember 19 2015 Page f Fire rot l . 1 Board RM December 1 and SM Decemb... Page 52 of 71 AGENDA ITEM #1 7.A.1. BALLOT VOTE ON MOTIONS CARRIED Richard Carstens 3 and Paul Van Dyke 2. ®VISITOR CONUMNTS Bruce McNeil — Need tires on the tender. He would recommend changing the tires after the winter season.Also wanted to talk tote Hu mechanic about seals on[he tender. Gabricl Moes ® Wanted information on when the EMT classes would begin. Rebecca Nelson explained they would schedule classes beginning oft a year. 12.BOARD COMMENTS Paul Van Dyke® At the last meeting comments were made about this being an advisory board. Comments were also made about fires, bum permits and other things in the community that affect the fire station. He talked to u person who was concerned about the burning in Jacksons Trailer Court. He looked into the situation. He would not have wanted to tell her that the board was just an advisory board. It would not have been well received. He looked in the Borough code at section 4.15.10 and it says the board supervises the furnishing of special services,therefore the board is supervisory, 4.2 0.30 the board shall participate in tire administration of services and advise the manager. This code has strong language and the or is more than advisory. The hiring of a Fire Chief is action and not advisory.The apartment remodel happened because oft e Board's actions. He was looking forward to the new Fire Chief starting. He thanked Bruce for acting Chief in Doug's absence. He was looking forward to more action from this Board in the future. He was glad there was a recruit class gain Jeff Halcomb ® He concurs with Paul that regarding past Board% he has been on are all very action oriented.With the new chief coming on board it will be extremely important for this board to be engaged, meeting his needs and supporting him. He wanted to thank Rebecca Nelson for her work as the Chair and work she has done with the Chief and acting Chiefs. It was a pretty tough few weeks with inspections and ISO. There are things in the ISO report that are achievable. Look forward to a new year. Richard Curstcns ® he were a lot of highly trained individuals at Monday night drill who stepped up and put on a good joint drill with Women's Bay Fire Department. It wasn't perfect but was nice to see our training facility be used again. We were able to do it all safely with artificial smoke. There was good cooperation between departments. The new Chief will be here on Friday after having driven from Chicago. He would like to know when Chief Rue will come on board officially. He thinks Paul's comments were well thought out.The Board was in charge of the finances and so any things affect the finances. I feel honored to continue to be on the Fire Protection I Board and to serve the people. Scott Arndt—He was thinking of having a special meeting for the Chief on Monday, December P, to administer the Oath of Office and introduction to volunteers and the Board. Chief Rue does have to check in with the Kodiak Island Borough HR Officer Lauri Whiddon. etaanked everyone for electing him Chair. There continues to be n lot of work to get done. He thanked Fire Praimalio n Area No I Board Regular Meeting December 1,2015 Page 3 ur4 it Protection Area No. 1 Board RM December 1 and SM Decemb... Page 53 of 71 AGENDA ITEM #17.A.l. Rebecca for all her hard work or being the Chair in the last year.He thanked the Fire Department for the flowers for his wife's funeral. Rebecca Nelson®Being the Chair was a lot of work and her shoulders feel lighter.The project list will take Board members working behind the scenes to make progress. She thanked Bruce McNeil for stepping up as Acting Chief and helping with the Fire Streams recruit class. There was a lot of work done behind the scenes for that class. The ISO complaint to get our recruit numbers up can be fixed. We are taking action thorough having recruit classes. The OSHA projects are being worked on. The respiratory fitness program and physicals are in coordinated with the volunteers.The training center will be used on a daily basis®We have a lot to do as a team. 13.NEXT MEEETING SCHEDULE Next Special Meeting was scheduled for Monday, December 7. 2015 at 7:00 PM. to welcome Chief Howard Rue. 14.ADJOURNME NT ARNDT moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 7:15 PM. SUBMITTED BY: 4e Date; Jen�nyyClayy,�Bord Secretmy KIB Engineering/Facilities Department APPROVED BY: Date: Chair MICM Fire Proiection Area No. I Board Regular Meeting Decernkr 1.2015 Page 4 of 4 Fire Protection Area No. 1 Board RM December 1 and SM Decemb... Page 54 of 71 AGENDA ITEM #1 7.A.1. FIRE PROTECTION ARMA NO.1 A. SPE CIAL MEETING RECEVED"' I DECEMBER 7,2015 7:00 p.m. BAYSIDE FIRE DEPATMENT J,A,N - 7 21016 1.CALL TO ORDER CHAIR NELSON called the special meeting to order at 7:00 PM HOROUCH CLUMS oFr.lcp- KWAKAIASM 2.ROLL CALL Board Members present were Scott Arndt and Chair Rebecca Nelson, Paul Van yea Jeff ac® Richard Carstens was absent. Also present were Acting Chief Doug Mathers, Chief Howard Rue and Secretary Jenny Clay. 3.ACCEPTANCE/APPROVAL OF AGENDA HALCOMB moved to approve the agenda with the removal of it 8 from the special meeting agenda dated December 7,2015. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. ®VISITOR COMME NTS None. 5.Oath of Office for Fire Chief The at of Office was given to Chief Howard S. Rue III by Chair Scott Arndt. 6.Chief Report Acting Chief Doug Mothers welcomed Chief Rue to Baysidc Fire Department and congratulated him for making it all the way to Kodiak.Chief Rue responded he would like the Board as well as the public to now stepping in after Chief Mothers was an honor. He said that Mothers last year held a ship he doesn't have total control over. He said after having spoken with Mathers that he had his help and guidance as well as the Boards. He will do everything he can to assure the Departments growth. 7.Chair Report Arndt stated it had been a long road starting with the first advertisement in October of 2014.The previous Chief retired December 31" and out Mothers Filled a void to the best of his abilities with the time he was able to give. As Chair of the Board he wanted to thank Mothers for the entire Board and public. Arndt also thanked Chief Rue for traveling to our fair City. He was sure it was an adventure and hoped it would continue to be an adventure. a.Visitor Comments City of Kodiak Chief Jim Mullican welcomed Chief Howard Rue tothe community.The Kodiak Fire Department recently celebrated their 75"' birthday on November 18'h. The Department developed a special challenge coin that he presented to Rue. Mullican knows Chief Rue has a Fire Protection Area No. I Board Special Mecting rhes rnber7,2015 Page 1 of 2 it Protection Area No. 1 Board RM December 1 and SM Decemb... Page 55 of 71 AGENDA ITEM #1 7.A.1. great deal of work ahead of him and knows he was up forte challenge. He and his department would be here to help. ®Board Comments Rebecca Nelson one. -Raul-Van,Dykc — He sat in the day room as a member of the public about a year ago as Chief Himcs retired to ask questions or the Board. He watched the process play out and it has been a long time coming. It was a very transparent and fair process. lie was grateful for the Board and their actions. He was grateful for the hiring committee of Jeff Halcomb, Mike Dolph and Doug Mathers. He was grateful of Borough staff that helped plot the course through this process. He thanked Doug who was interim Chief longer than expected and Bruce McNeil who stopped up in Doug's absence Iasi month. He also thanked all the volunteers who helped assist Doug. He thanked the recruits and KARES members for their help and support. Congratulations to Chief Rue. Jeff Halcomb® Agrees with Paul and knows that Chief Rue will be supported by fellow Chiefs ice® Sinclair and Mulfican. They have your back. Thanked Chief Rue for taking the job and being here. He thanked out and all the helpers. He thanked Rebecca Nelson far helping to keep the place going. ®NE XT ME,E TING SCHEDULE Next Regular meeting will be called byte Chair Scott Amdt at a future date. 11®ADJORNMENT ARNDT moved to adjoum the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY, The meeting was adjourned at 7:07 p.m. SUBMITTED BY: ate: 1 ?Jnny$Clay, uard Sec tary D15&D1& KIB Engineering/Facilities artment APPROVED BY- Date- Chair Scott Arrult Fire Protection Area ®, I board Special Mseting ®cern r 7,2015 Page 2 of 2 it Protection Area No. 1 Board RM December 1 and SM Decemb... Page 56 of 71 AGENDA ITEM 1. a a --------------- Kodiak IslandLocal Emergency Planning Committee( ) Emergency Services Organization (ESO) Quarterly Meeting June 30,2015 1:30 p.m.-Assembly Chambers Welcome and Introductions Chair Mullican called to order the June 30,2015 LEPC meeting at 1-30 p.m. Attendance Recognition or Voting Members Members Present: Others Prrsenta arsha S clinger Priscilla awson Mike Dolph Maryit ®Fla` er Ann Ellingson Neil Horn Drew Herman Marsha Farley Jim Mullican Debra Marlar athrynn Hollis-Buchanan Chastity McCarthy Charles Davidson Jocene Warnecke Matt Gandel Jack Maker A quorum was established. Approval or minutes a. January 6,2015Regular Meeting _� Mike Dolphto approve the January 6,2015 minutes. �� f✓ 1C v °I 'TE C UNANIMOUSLY Approval Agenda Mike Dolph MOVED to approve the agenda. MOTIONVOICE VOTE ON S tc �tc a a�ar�rs�t tc Public Comment None Reports of Sub-Committees Jack Maker save an update on the Outreach Committee and he stated emergency backpacks with the LEPC logo and little flashlights that can be attached to the backpacks were purchased to sive away at events.They also purchased more emergency preparedness brochures.With the new grant period they will be looking at some of er survival oriented items that can be put into the backpacks. Old Business a. Incident Command System(ICS)Training(Chief u icon) Chair Mullican gave an update arthe ICS training and he stated they held ICS 300 trainingover the last quarter.'There were eighteen people who parlici paled.They will be hotin a ICS 400 c lass this quarter for anyone who wishes to So into position specific training for positions in the ICS system during times of need. b. Pills to Polar Bears POD Exercise ell or ) eil Horn gave an update an the exercise stating it was run by the CDC and DHSS rrom Anchorage.It was run by Public Health.Not all the objectives were achieved cause or inn,weathered in.Ai lot or LdEC Minutes Page I ora 613012015 Fire Protectionr . 1 Board RM December 1 and SM Decemb... Page 57 of 71 internal objectives were achieved.Horn still has the after action report drafted which he will do next week.It was a successful exercise despite not having the training meds. New Business a. Spring Emergency Preparedness Conference and Local Emergency Planning Committee Association (LEPCA)6Sinte Emergency Response Commission(SERC)Meeting Brief(ChieF ullican and Weil Ham). Chair Mullican stated he and Neil Ham attended.Mullican represented the Emergency Management side of the house.It was an excellent conference put on byte State to encompass a lot of different subject atter.You s!gned up for classes fa you go because some classes take place over the whole event and some were 3 hour trainings.It was really good in formation on how to get info tion out in the event of tsunami. Horn encouraged those who have been following the wildfires on the mainlandto look at the Alaska Homeland Security and Emergency Management's racebook page.like their page,and see how they are using Facebook to get all the inrormation out.Ham attended the LEPC meeting on the last day and they just reported in what we've been doing as an LEPC.The main takeaway the focus was on was getting LICE training out to all the schools,government employees,and large organizations. b. LEPC Outreach Items(JackMaker). Discussed under Reports ofSub Committees cs Crab rest Emergency Preparedness Booth(JackMaker). Maker stated the Crabfest booth wasn't what it was last year without the earthquake simulator.We had the TY set up with videos and we gave away backpacks to anyone who had an interest in what the booth was about.The biggest lesson learned is we need to have something with some interaclivity.The Red Cross was there with us also,Maker would like to form a sub-committee for theEmergency Prepare n s Fair to help with planning and ideas. Charlie Davidson stated tie was thinking about a bonih at the Christmas bazaar because everyone goes to it. Darsha Spalinger MOVED to provide Emergency Preparedness guides and backpacks for Dig Afo nak. Spalinger stated for the past two years we've gone to the Welcome Aboard on the Coast Guard Base far the new people coating in,We're doing it again this year through Public Health and we provide kits to the kids that corse through with their families. VOICETE ON MOTION CARRIED UNANIMOUSLY d, Womens;Bay Fire Department Expansion Project Update(Matt aanel). Matt Gandal stated this project is under way.It was perceiveda gathering place For people in a emergency for Bells Flats or beyond in case something happens and theycan't get to town.It's airt - riiveshun red sq.foot addition to the existing fire hall and includes a one thousand foot data a for community events or emergency sheltering purposes.Dave Conrad was instrumental in this project and he has plansto purchase additional equipment once this project is completed.We ran into some sub- standard soil that we had to remove and wood rot in the existing building.They now have all the exterior walls rramed,the roar is sheeted,an they are starting on the interior.It is supposed to be done by the fiddle of August-Conrad will probably have further updates. e. SFY 2016 LEPC Grant(JackMaker). Maker stated the State Fiscal Year 2016 LEPC Grant application was submitted and the had our teleconference.We were approved for thea taunt that we asked for,S 13,913.They didn't bump us uto the level that we asked to be bumped up and were bumped up to last year so he asked For that again.We got funded at Level 3 which went down due to State flanding as well as other L PC's that were grutiped LEPC Minutes Page 2 on 6130/2015 Fire r i n Area No. 1 Board RM December 1 and SM Decemb... Page 58 Of 71 AGENDA ITEM #1 TA.1. together and split off.The funding went down due to funding additional LEPC's.He emphasized that it was n verbal approval at the Stale Emergency Response Commission teleconference-,the way lite budget is going there's no telling what will happen until we actually get the grant award documenes in tile all. Future Business for Discussion a. Other its or interest fiar the good art e order(Open Reports). Chair Mullican stated the Kodiak Police Department,Kodiak Fire Department,along with first responders from Womens Buy and Bayside Departments as well as the Coast Guard Fire Department participated in a TCCC[raining event a month or so back.The school shooter training.this is the first of its kind and DHSS was instrumental in putting the instructors and the system together.The medical people had a total orthree days ortraming.The first two days was solely for tile medical response people to leach the how to deal with these mass casualty events.The third day they layered in on to aril bringing in the police. They had the police and police responders respond with lite medical people from the fire departments who they had shooter scenarios.They put people through some significant events to get them prepared for irand when there is an event.All responders came out or it with a newround respect for each other. Mullican also would like to do an outreach and maybe go to the villages to leach the ICS classes. Florn stated the Red Cross did run a small shelter exercise in April at[lie middle school.it didn't go as long as hoped due to a can ice.It was a successful exercise. Public Comment Kathryn Hollis-Buchanan stated she ran the shelter exercise and iii Morrow from Red Cross came down ror it.We did everything we could think orto gel community participation and many were friends of hers. It was on Facebook,the newspaper,and the radio.The community doesn't seem to be very interested,She would welcome any ideas because they want to run exercises these twice a year so people are prepared. Drew Herman stated the robot tugboat ccs tie character,the little guy they use to leach water surety to kids needs a new storage home because the closet he lives in on base is getting remodeled. We have to road a new place to store film and they would like to store him in town closer to where he does most orhis work.He has delicate electronics and needs climatic control.if yore has a space or ideas let him know. Next Meeting 9° To be determined. b. Next Local Emergency Planning Committee Association(L PCA Emergency Response Commission(SERC)Meetings—To Be Determined. c. Next Division or Homeland Security&Emergency Management(DHS&EM)Bi-annual Preparedness Con rerence—To Be Determined. Adjournment Mike Dolph MOVED to adjourn. MOTION CARRIED UNANIMOUSLY Chair Muffican adjourned the meeting at 2:13 p,m. KODIAK ISLAND OROU LOCALF MERGE PL COMMITTEE C By FA51�� APDim m4fican, r 'mh VED:January 5,2V6 LEC Minutes page 3 ora 6130/2015 Fire Protection Area No. 1 Board RM December I and SM Decemb... Page 59 of 71 AGENDA ITEM #17.A.l. ',anyKodiak Island Local Emergency Planning Committee(LEPQ lel/��ri�rN,✓i-, C Emergency Services Organization (ESO) Quarterly Meeting , ' Minutes October 27,2015 1:30 p.m.-Assembly Chamber Welcome and Introductions CHAIRI called to order the October 27,2015 LEPC and ESO Quarterly Meeting at 1:30 p.m. Attendance Members r ent: Others Present: Jim Mullican Kathrynn Hollis-Buchanan Tom Trosvig ChastityMcCarthy Stacy Studebaker Jocene Warnecke Ann Ellingson Jack Maker A quorum was not established. Adjournment Due to a lack ofquorum CHAIR IC adjourned the meeting at 1.35 p,m. KODIAK ISLAND BOROUGH LOCAL Y E . EE I VED Ji ullicanairair APPROVED:January5, '016 �' ... 7 '20k i or �a VICS OFFIM �ccao�aata Fire r tion Area No. i Board RM December 1 and SM Decemb... Page 60 of 71 AGENDA ITEM #1 TA.1. Service Area No.I Board RECEIVED Regular Meeting November ,2015 6:30 ® . Kodiak Island Borough reConference Roorn i'llm;C i 0 '2015 1. CALL TO ORDER MCPALM W'"rA�UWE al ICE IV4M ALA9KA Chair Scott Arndt called the meeting to carder at 6o30 p.m. 2. ROLL CALL Board Secretary Jenny Clay conducted a roll call and present were Chair Scott Arndt, Board Members aul Hansen, Ed Mahoney, Dennis Symmons, Mike SirofChuk and Bill Mann, quorum was established.Board member Natasha Hayden was absent. 3. APPROVAL OF AGENDA SYMMONS MOVEDto approve agenda for November 30,2015. MAHONEY MOVED to amend the agenda s st rte Election of Officers until the next meeting.Boarddiscussion ensued. VOICEAMENDED MOTION CARRIED UNANIMOUSLY. VOICET UNANIMOUSLY. 4. APPROVAL OF PREVIOUS MINUTES—Regular Meeting October 6,2015 HANSEN MOVEDtoapprove the minutes of October 6.2015. VOICE VOTE ON MOTIONSLY. ® ACKNOWLEDGE RE CEIPT OF THE FINANCIAL REPORT SYMMONS MOVED to Acknowledge Receipt of the Financial Report. Chair Arndt discussed the grading of roads with the board. VOICE VOTE Tl CARRIED UNANIMOUSLY. 6. VISITOR COMMENTS None. 7. CHAIR'S Chair Arndt reported on continued grading of Service Area I roads. Surveying was done on Woodland rive.as they were ditching and replacingculverts.The City of Kodiak was trying t locate their sewer and water plans for Wilton While Way. They were markingservices a contractor would cleaning ditches there. e SerWce Area No.1 Board Fire rot ction Area No. 1 Board RM December 1 and SM Decemb... Page 61 of 71 AGENDA ITEM #1 TA.1. 8.Old BUSINESS A. Discussion on MK Enterprises Chair Arndt requested from the Cler k'sOffice information on all correspondence between the Service District 1. Engineering and Facilities Department and MK Enterprises from June 2011 through November 2015.,When the information has been obtained, it will be addressed at the —ffiT-rcgtdur .e lift Chair Arndt explained the correspondence was on direct overcharges of over $40,000 by the contractor MK Enterprises. These over charges were not in the bie would like to see this money returned. 10.VISITOR COMME NTS Craig DcHart commented he had reviewed any of MK Enterprises invoices in the past to see pricing so he could justify his numbers an future bids. He noticed a bill for$350 an hour for at bobcat among other discrepancies. 11.BOARD COMMENTS D.Sy tarts–Welcomed Ed Mahoney to the board, M.Sirofchuk–None. P.Hansen®None. E. Mahoney®In the past there were board member comments in the beginning of the agenda as well as at the end an the agenda. lie would like the agenda changed to add the extra item. An e- mail was sent out to everyone on Carl Fortune's property at Shahs Acres which has drainage problems and he would like someone to check an the situation. S.Arndt® one. B.Mann®None. 2®MEETING SCHEDULE A regular meeting was scheduled for Monday,December 21,2015 at 6:30 PM. 3®ADJOURNMENT SYMMONS MOVED to adjourn the meeting. ®V VOTE ON MOTION CARRIED UNANIMOUSLY. Meeting was adjourned at 6:52 p.m. Date: ]e rty flay EngineeringIFacilities 203 Ser&e Area No,I Board Fire Protection Area No. 1 Board RM December 1 and SM Decemb... Page 62 of 71 AGENDA ITEM W.A. I. Approved By: Scott Arndt,Chair Service Area No. 1 3 of Servke Area Nei.l BOOM Fire Protection Area No. 1 Board RM December 1 and SM Decemb... Page 63 of 71 AGENDA ITEM #1 . . . Kodiak Island BoroughEngineering& Facilities Department Projects Office 710 Mill Bay Road Kodiak,Alaska 99615 Phone(907)486-9210 Fax(907)486-9347 TO: Mayor and Assembly FROM: Matt Gandel,ProjectManager/inspector CC: Bud Cassidy,Borough Manager Bob Tucker,E/F Director E: Projects Status Report for Period Ending November 30,2015 LANDFILL LATERAL EXPANSION Phase 11 of the Landfill Lateral Expansion project is complete.The baler facility Is now connected to the leachate collection piping system, the system has been successfully tested and is now being utilized. Staff is currently working on closing out the Phase It contract with Brechan Enterprises, including executing a deductive change order for items removed from the scope of work. Phase III has progressed to the point that the new Leachate Treatment Plant is operational.ASRC 5K Eskimo's Inc.is coordinating their subcontractors to correct minor items that are being identified in addition to the punch list,and will return to the site to complete a final punch list inspection in the near future. General Electric Water and Waste Water Division have successfully completed the commissioning process and initial clean water testing was determined to be a success.The dirty water testing is the only remaining item for the completion of their contract.This testing cycle hinges on the completion of the remaining items associated with ASRC's contract. As the plant has come on line it has been discovered that excess noise is being generated from the machinery,specifically associated with the high volume blowers.Upon notification by local neighbors, Staff discussed the Issue with residents including the chair of the Monashka Bay Service Area Board. Staff is currently researching possible mitigation strategies for this situation. Due to this possible noise mitigation and potential added work to provide and install needed fall protection around the treatment tanks,a no cost change order has been processed extending engineering firm CH2M Hill's contract through March 30,2016. BALER BUILDING FLOOR REPLACEMENT The concrete floor at the Baler Building is in need of repairs. The concrete topping is severely worn down, particularly in the area directly in front of the baler equipment.A bid package for repairs to the floor was compiled by staff based on the concrete topping product used when the floor was last repaired in 2007.Bids were opened on September 10,2015, and four bids were received.On October 1, 2015, the Assembly voted to approve a contract to the low bidder, Diversified Construction of Eagle River, Alaska. Construction was originally scheduled to start in mid-November 2015 but has been November 2015 Chane Order Report, KHS Wilson, ter Project... Page 64 of 71 ITEM #1 7.B.1. delayed to January/February 2016 due to the long lead time to receive materials.This delay will have no effect on Landfill operations. FIRE PROTECTION AREA NO.1 EMERGENCY GENERATOR KIB received a Alaska Legislature grant In 2012 to provide an emergency power generator and switch gear at the Bayside Fire Station. In addition, the Fire Protection Area No. 1 Board agreed to provide funds to help complete the project. The generator and switch gear have been procured and RSA Engineering provided engineered drawings for installation of the new generator required to receive a permit from the Building Department. KIB staff is currently getting pricing for the installation.The work is tentatively scheduled for late 2015/early 2016. Note: A status report on the Kodiak High School Addition and Renovation project is provided separately from Wilson Engineering,Inc. Project Status Report November 2015 Page 2 November 2015 Change Order Report, KHS Wilson, Other Project... Page 65 of 71 AGENDA ITEM . . WILSON`ENGIN Kodiak High School Renovation Period Ending; November 30,2015 November 1,2015,Phase 6 of the 9 Phase High School Project was deemed substantially complete.With the installation of Fixtures,Furniture&Equipment(FF&E)scheduled to commence November 2"d,It was mutually agreed that full occupancy in this wing of the complex would be deferred two weeks to allow the installation crew full access during the scheduled 14 day installation period. On November 16",the new Main Entry was opened and in full use.Administration and Counseling departments are now in their new offices.Contractor's efforts now focus on Phase 9 which is scheduled for substantial completion on December 11 with occupancy on December 180.Phase 9 includes the new Dance Studio, Natural Resources,Student Cafe,Student Store and the Sports Fitness Lounge.The completion of Phase 9 will represent a major milestone in the project.Next period the Kodiak High School Renovation Project will be substantially complete. Other work added to the project through change orders will continue through the winter and into the spring.This work includes new exterior siding at Areas D,E&F and landscape planting. Work This Period: • Completion inspections Area B • FF&E installations in Area B • Owner move-in activity Area B t%/ • Phase 4 finishes(GWB and Painting) • Complete renovations at the Learning Center Work Scheduled Next Period: • Phase 9 Substantial Complete Inspections Student Store • Phase 9 occupancy • Complete Area D restroom renovations • Commence exterior siding Area D • Area B Elevator upgrades y i .�,.., ,� .a. , „r�,,�„-,,ne.,�,n,-to—, _��n�m,-,rvrvrv�,,,mm,,.,m„-,,. Schedule Status:� Phase 9 completion revised to December 18,2015 � � F . �I Scheduled Milestones In Progress i -.BI's= Y� Phase Start Milestone % Complete Last Period 14 4 4-5-13 11-18-14 100% This Period 08 5 6-1-14 08-21-14 98% Open RFI's 00 Counseling 6 6-1-14 11-01-15 99% 8 3-01-15 08.20-15 96% Total To-Date 786 41 7 5-15-i5 08-20-15 98% dP 9 6-01-15 12-18-15 65% ix� I AI X711 1 II I�II Bruce Walter,Project Manager Administration —--,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, �.................. ,,,.,,,.wrv,� I November 2015 Change Order Report, KHS Wilson, Other Project... Page 66 of 71 AGENDA ITEM W.B.I. c d■2 o C In © \ � ©� - e rn \ \ t \ @ . Ln � \ / ® . rn «£ � .2 k C3 W ® to ;§ % CD n - % L Ln LD . J k g Fq 3 , o Ln b k m w [ \< . cCM am % ® t \ A . © 2 � 2LK/ § Ztn OO / \ M k© ts V3 . 2 � � , _ 4, \ A \ Ik 2 § k § @ § § / I . 2 CS k j § 0 � MLU � « 2 2 � . ¥ - ta,� A ƒ \ November 2015 Change Oma Report, KHS Wilson, Other Pro G. Page 67 of 71 AGENDA ITEM 1 7.B.1. Kodiak Island Borough Engineering$Facilities Department %. Projects Office 710 Mill Bay Road Kodiak,Alaska 99615 Phone(907)486-9210 Fax(907)486-9347 To: Bud Cassidy,Borough Manager Cc: Bob Tucker,E/F Director From: Matt Gandel,Project Manager/Inspector RE: Change Orders for Period Ending November 30,2015 Below is a summary of approved change orders for capital projects for November 2015: Anton Larsen Bay Dock Pacific Pile and Marine—Contract 2015-25 Change Order q2—($6,915.20) The contract included a unit price for installation of eight levelling billets—only six were required resulting In savings of$2,660. Change Order No.1 included a time and materials cost to provide a Marine Mammal Observer for 90 hours—only 50 hours were required resulting In savings of$4,255.20. This change order will deduct the savings amounts from the contract amount. Kodiak High School Addition and Renovation atterson Construction Co.—Contract 2013-24 Change Order#62-$67,681,00 PCO#228—This PCO includes costs for various RFI responses and verbal requests that would result in a change in scope. $16,639.00 1) Added stainless steel nosing was required the window seat in the new dining room.(RFI 501) 2) Additional seismic joint covers were required at corridor A200 and Area B second floor. (RFI 502/570) 3) Additional hardware was required to install the Kodiak High School letters to the mesh screen at the new main entry.(RFI 568) 4) Light fixtures were deleted at the south side of the new canopy.(RFI 644) 5) A door leaf was removed due to conflict with an existing column,resulting in a change to the occupancy of the gym.This required new signs to be ordered.(RFI 696) Change Orders—November 2015 November 2015 Change Order Report, KHS Wilson, Other Project... Page 68 of 71 AGENDA ITEM #17.B.1. 6) Power was not shown for two hose reels in the new Auto Shop,new electrical had to be installed and conduits painted.(RFI 759) 7) Audio/Visual equipment Is scheduled to be installed in cabinets In the new Dance Studio, requiring the wall behind the cabinets be furred out to allow for electrical conduits.(RFI 762) 8) The City of Kodiak requested re-installation of a stop sign at the corner of Egan Way that had been removed to allow for construction of the new main entry.(Verbal) 9) An existing chain link fence at a transformer adjacent to the Learning Center was deteriorating and was removed.(Verbal) 10) Light fixtures were added at the tool storage locker In the new Auto Shop.(Verbal) 11)Access panels were added to the drywall ceiling at corridor F100 to provide access to existing electrical equipment(Verbal) 12) Provide mirrors in bathrooms D101,D102,D103(Verbal) PCO#231—A new concrete walkway is scheduled to be placed at the Learning Center under approved RFP 157.In preparation for this work,the Contractor noted In RFI 750 that the existing concrete landing underlying the new walkway has moved due to frost heaving.After investigating,It appears the subgrade under the existing landing is severely eroded causing the movement.Repairs include removal and replacement of existing walk and wood decking to accomplish this work.Also included in this PCO is a credit of$684.00 for curb and gutter that was not required under PCO 209.$2,024.00 PCO#232—PCO 218 was approved for the exterior cladding of Area D,E&F.To accomplish this work at Area F,the scheduled exterior planting will need to be postponed until next spring. Because the plants are currently on island,they will need to be stored and maintained through the winter.Also included in the PCO is plant credit of$2,806.00 that resulted from the response to RFI 581, $8,097.00 PCO#233—During previous inspections,the Building Inspector has commented that if the old pool area will be used for storage after completion of Phase 6,the existing glazing an the south wall needs to be covered with 5/8"drywall as a fire barrier. $2,383.00 PCO#234—RFI 753 was issued painting out that Exhaust Fan EF-119 was not scheduled to have a motor starter.The response to RFI 753 confirmed that the motor starter was required and provided direction for the installation. $1,581.00 PCO#235—Electrical drawings did not show power and controls required to operate overhead door D121-3 in Natural Resources.Cost associated with the PCO include circuit breaker,conduit raceways,push button controls and door safety sensor. $5,119.00 PCO#238—In construction D113 the power requirements for the table saw and planer differs from what is shown on the equipment schedule.Scheduled raceways,wire,outlets and cord reels have been installed per plans.The three phase power required for this equipment will need new raceways,wire,breakers,and unistrut from the roof structure to the floor providing a hard wired connection.Additionally all will need to be painted. $5,758.00 PCO#242—Specified light fixtures in Kitchen 8124 are designed for installation in a framed drywall ceiling system.The ceiling system in B124 is a suspended acoustic grid requiring a 2x4 lay-in light fixture.To complete the work in Kitchen 8124,it is required that the specified on-site fixtures be replaced with sultable lay-in fixture. $18,769.00 PCO#243—On the Main Entry Canopy just below the parapet there is a continuous LED rope light that is connected by a fascia.The concealed light valance will act like a gutter without the means to drain.Costs in the PCO Include labor and material for waterproofing and drain outlets. This work will prevent future dry rot. $2,713.00 Change Orders-November 2015 Page 2 November 2015 Change Order Report, KHS Wilson, Other Project... Page 69 of 71 AGENDA ITEM #1 . . . PCO#246—After removing the existing ceilings in the Area B stairwell,rigid foam insulation was discovered above the ceilings.During a recent inspection for Phase 6,the Building Inspector is requiring the foam to be removed or covered with drywall.It was agreed to remove this insulation and provide drywall covering where it can't be completely removed. $2,500.00 PCO#247—The scheduled acoustic ceiling system in Dance D122 is type ACP-2.This ceiling system is designed to attach directly to the roof metal pan decking.The existing metal decking does not have a flat surface on lower flute to receive the standard attachment clip.Additional material and labor are required to accommodate the existing conditions. $2,098.00 Change Order#63-$0.00 The following schedule modifications are made to accommodate changes In scope of work resulting from discovery of numerous unforeseen existing conditions and additional scope of work added as change order.The Contractor agrees that the extension of time shown below is considered reasonable and as such is not subject to any additional compensation or claim for delay. Modify Summary 011000 1.1 as follows: 1. Substantial Completion date for Phase 6 is revised from October 1,2015 to November 1, 2015. 2. Substantial Completion date for Phase 9 Is revised from November 1,2015 to December 18,2015. 3. Phase 10 is added to encompass the scope of work included in Change Order 57. Substantial completion date for Phase 10,and substantial completion date for overall contract,shall be March 1,2016. Modify Invitation to Bid 00100 1.1 B as follows: Final Completion date is revised from December 31,2015 to June 30,2016. Wilson Engineering,Inc.—Contract 2014-32 Change Order#1-$0.00 Extend contract completion date from November 30,2015 to December 31,20156 per article 2.1,Option for Extension. No increase in fee Is required at this time. Change Orders-November 2015 Page 3 November 2015 Change Order Report, KHS Wilson, Other Project... Page 70 of 71 AGENDA ITEM #17.B.1. 11 R rl: 15 C E CL 42 gVA a o u LJ 0 cu a z g t z M d November 2015 Change Order Report, KHS Wilson, Other Project... Page 71 of 71 Kodiak Island Borough Assembly Regular Meeting Guidelines January 21, 2016, 6:30 p.m., Borough Assembly Chambers 1311lEASE ANN01.114 !�p ,: Ill-'.Terse r'ernernbeiur to turn off runic rs on your celllIpw:IN onvas, or ptit fl-mem our lubr-,,cute. 1. INVOCATION Major Micheal Bates of the Salvation Army. 2 PLEDGE OF ALLEGIANCE— Mayor Friend 3�. ROLL CALL KIBC 2.25.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse Assembly members Crow and Peterson who are absent due to personal leave. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA Recommended motion: Move to approve the agenda. VOICE VOTE ON MOTION. 5. APPROVAL OF MINUTES None. 6. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. li„Illease ask speakers to: . siug1-1 ilin 2. state tllliehr irivarne for theireic:ord 3. ttirn on the II°)etore slp a'ldng T. AWARDS AND PRESENTATIONS A. Employee of the Quarter Award— Manager Cassidy • in the Department Kodiak Island Borough Assembly Guidelines January 21, 2016 Page 1 B. Longevity Awards—Manager Cassidy • Jack Maker, Assistand Planner, 5 years • Tom Abell, Baler Operator 1, 5 years • Bill Roberts, Assessor, 10 years • Nova Javier, Borough Clerk, 15 years C. Longevity Award— Mayor Friend • Bud Cassidy, Manager, 30 years D. Manager's Office Update to the Assembly 8. COMMITTEE REPORTS 9. PUBLIC HEARING None. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS None. 13. NEW BUSINESS A. Contracts 1. Contract No. FY2014-26 Joint Contract With the City of Kodiak, With Heather McCarty of McCarty and Associates of Juneau, Alaska Fisheries Analyst Consultant Services. Recommended motion: Move to approve a year extension to Contract No. FY2014-26. Staff Report— Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. B. Resolutions— None. Kodiak Island Borough Assembly Guidelines January 21, 2016 Page 2 C. Ordinances for Introduction 1. Ordinance No. FY2016-12 Amending Kodiak Island Borough Code Title 15 Buildings and Construction Chapter 15.10 KIBC Building Codes to Add a Local Exception to Eliminate the Requirement for Engineering for Certain Residential Construction in the Borough. Recommended motion: Move to adopt Ordinance No. FY2016-12 in first reading to advance to public hearing at the next regular meeting of the Assembly. Staff Report—Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. D. Other Items 1. Confirmation of Mayoral Appointment to the Parks and Recreation Committee (Ms. Sharon Wolkoff). Recommended motion: Move to confirm the Mayoral appointment of Ms. Sharon Wolkoff to the Parks and Recreation Committee for a term to expire December 2016. Assembly discussion. ROLL CALL VOTE ON MOTION. 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. l:)I'iease ask sp:,medlcer s to: L sign in ,. !:Rate tl-meuir Inarne for the record 3. turn on the milclrophone befolre speaklirig 15. ASSEMBLY MEMBERS' COMMENTS Announcements—Mayor Friend The Mayor and members of the Assembly have been invited and may be in attendance to the Kodiak Archipelago Rural Regional Leadership Forum on Wednesday, January 27 from 1:45 p.m. to 3:30 p.m. at the Kodiak College. The Assembly and City Council will hold a joint work session on Wednesday, January 27 at 7:30 p.m in the Borough Assembly Chambers. Kodiak Island Borough Assembly Guidelines January 21, 2016 Page 3 The next Assembly work session will be held on January 28 at 6:30 p.m. in the Borough Conference Room and the next Assembly regular meeting is scheduled for February 4 at 6:30 p.m. in the Borough Assembly Chambers. The Mayor and members of the Assembly may be in attendance of the State of Alaska State Budget Community Presentation on Saturday, January 30, 2016 from 9 a.m. to 11 a.m. at the Kodiak Convention Center. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION. 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Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough At its Regular Meeting of January 21, 2016, the Kodiak Island Borough Assembly Took the Following Actions. The Next Regular Meeting of the Borough Assembly is Scheduled on Thursday, February 4, 2016, at 6:30 p.m. in the Borough Assembly Chambers. PRESENTED the Employee of the Quarter Award for the Fourth Quarter of 2015 to Kathie Peters, Projects Assistant in the Engineering & Facilities Department. PRESENTED Five-Year Longevity Awards to Jack Maker, Assistant Planner in the Community Development Department and Tom Abell, Baler Operator 1 at the Landfill; a Ten-Year Longevity Award to Bill Roberts, Assessor in the Assessing Department; a Fifteen-Year Longevity Award to Nova Javier, Borough Clerk in the Clerk’s Office; and a Thirty-Year Longevity Award to Bud Cassidy, Borough Manager in the Manager’s Office. FAILED a One Year Extension to Contract No. FY2014-26 Joint Contract With the City of Kodiak With Heather McCarty of McCarty and Associates of Juneau, Alaska Fisheries Analyst Consultant Services. (Reconsideration Filed on January 22, 2016.) ADVANCED Ordinance No. FY2016-12 Amending Kodiak Island Borough Code Title 15 Buildings and Construction Chapter 15.10 KIBC Building Codes to Add a Local Exception to Eliminate the Requirement for Engineering for Certain Residential Construction in the Borough to Public Hearing at the Next Regular Meeting of the Assembly. CONFIRMED the Mayoral Appointment of Ms. Sharon Wolkoff to the Parks and Recreation Committee for a Term to Expire 2016. Vol. FY2016, No. 16 January 22, 2016 Kodiak Island Borough Assembly Newsletter