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2015-11-05 Regular Meeting Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, November 5, 2015, 7:30 p.m., Assembly Chambers Page 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. *APPROVAL OF MINUTES 6. AWARDS AND PRESENTATIONS A. Clerk's Office Update to the Assembly 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 8. COMMITTEE REPORTS 9. PUBLIC HEARING 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS 13. NEW BUSINESS 13.A. Reorganization of the Kodiak Island Borough Assembly. Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855)492-9202 and Local 486-3231. �i�� at /1��,,%/ih� el::l. % j @KodiakBorough ��f\Ptf\Ptf �Pf.�vK 7�1�ah..�< <1I I I�I��1�IIPhhI sPfI I�I7�.. Ff Visit four w... site°. Page 1 of 257 6 1. Election of the Deputy Presiding Officer. Nomination of eI residing Officer - Pdf 13.B. Contracts 7 - 71 1. Contract No. FY2016-17 Economic Analysis Consulting Services. Contract No. Y2016-17 Economic Analysis Consulting Services - Pdf 72 - 74 2. Contract No. FY2016-21A Amending Contract FY2016-21 Providence Kodiak Island Counseling Center of Kodiak, Alaska to Provide Mental Health Services for the 2015- 2016 School Year. Contract No. Y2016-21A - Pdf 13.C. Resolutions 75 - 117 1. Resolution No. FY2016-09 Adopting a Capital Improvement Projects Priority List for the 2016 State Legislative Session. Resolution No Y2016-09 Corrected Version ##3 Resolution No. Y2016-09 Corrected Version ##2 Resolution No. Y2016-09 - V1 at the WS Pdf 118 - 133 2. Resolution No. FY2016-19 Relating to the Borough's Outstanding Long-Term Care Center Revenue Bond, Series 2013 (Providence Kodiak Island Medical Center); Providing for the Prepayment of All or a Portion of Such Bond Pursuant to an Escrow Deposit Agreement Between the Borough and the Bank of New York Mellon Trust Company, N.A.; Authorizing the Execution of Such Escrow Deposit Agreement; and Authorizing, Ratifying, and Confirming Actions Taken on Behalf of the Borough in Connection Therewith. Resolution No. Y2016-19 KIB Long Term Care Center Funds Defeasance - Pdf 134 - 153 3. Resolution No. FY2016-20 A Joint Resolution of the Kodiak Island Borough Assembly and City of Kodiak Council Documenting the Joint Building Code Review Committee's Composition and Appointing Process. Resolution No. FY2016-20 Buildinq Code Review Committee - Pdf Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855)492-9202 and Local 486-3231. . If w%s our we si eat WNW @KodiakBorough ,: /%�w k%il Page 2 of 257 154 - 181 4. Resolution No. FY2016-21 Urging the University of Alaska ,A to Reconsider the Decision to Close the University of Alaska Fairbanks' Kodiak Seafood and Marine Science Center, Formerly, and in Alaska Statute (Title 16 Chapter 52), Referred To as the Fishery Industrial Technology Center (FITC). Resolution No. FY2016-21 UAF Marine Science Center v2 Resolution No. FY2016-21 UAF Marine Science Center AML version V2 Resolution No. FY2016-21 Fishery Industrial Technology Center (FITC). Pdf Resolution No. FY2016-21 UAF Crow Comments 2015-11-03 FITC Additional Information 13.D. Ordinances for Introduction 13.E. Other Items 182 - 183 1. Approval of the Kodiak Island Borough Assembly 2016 Meeting Schedule. 2016 Meeting Calendar - Pdf 184 - 185 2. Declaring a Seat on the Planning and Zoning Commission Vacant (Mr. Kyle Crow). PZC Vacancy - Crow - Pdf 186 - 199 3. Mayoral Appointments of Assembly Member ,gA Representatives to Different Boards, Committees, Commissions, and Councils; and Assembly Representatives to the Different City, Communities, and Villages. REVISED Mayoral Appointments Mayoral Appointments of Assembly Members to Boards and Committees - Pdf 200 - 201 4. Assembly Appointments to the Bay View Road Service Area Board (Mr. Fred Roberts and Mr. Jim Schauff). Bay View Road Service Area Board Appointments - Pdf 202 - 215 5. Confirmation of Mayoral Appointments to the Borough Lands Committee of Planning and Zoning Commissioners and One Representative From the Alaska Native Claims Settlement Act (ANCSA) Corporations in the Kodiak Region Designated Seat and one At-Large Designated Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855)492-9202 and Local 486-3231. gkw% Visit our websiteat WNW @KodiakBorough WNW k(�)d�,qkak :: 91 11/al/15/al/I Page 3 of 257 Seat (Mr. Scott Arndt, Mr. Alan Schmitt, Mr. Matthew VanDaele, and Mr. Bob Brodie). Borough Lands Committee Appointments A CSA and At- Large - f 216 6. Confirmation of Borough Deputy Clerk. Deputy Clerk Appointment - Pdf 217 - 235 7. Authorization for the Mayor to Sign a Letter Urging the �,A University of Alaska to Reconsider the Decision to Close the UAF's Kodiak Seafood and Marine Science Center, Formerly, and in Alaska Statute (Title 16 Chapter 52), Referred To as the Fishery Industrial Technology Center (FITC). FITC Authorization Letter - Pdf 2015-11-03 FITC Additional Information 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) W.A. Minutes of Other Meetings 236 - 248 1. Fire Protection Area No. 1 Board RM July 27, 2015; Solid Waste Advisory Board RM September 14 and October 5, 2015; Service Area No. 1 Board RM September 8, 2015; and Womens Bay Service Area Board RM September 1,2015. Meeting Minutes of Other Boards 17.B. Reports 249 - 257 1. September 2015 Change Order Report, KHS Wilson, Other Projects Report, Project Budget Summary, and Project Contingency Summary. September 2015 Proie ct sports 2. Kodiak Island Borough Short Report for the Month Ending September 2015 (Available Online at hIpL//www.kodiakak.us/DocumentCenter/Home/View/229). Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855)492-9202 and Local 486-3231. at �r��n��n� ! @KodiakBorough Visit our we si e,:. Page 4 of 257 AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH AGENDA STATEMENT 'iffm i NOVEMBER 5, 2015 Pew . uti ASSEMBLY REGULAR MEETING TITLE: Election of the Deputy Presiding Officer. ORIGINATOR: Nova Javier FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: KIBC 2.30.040 Organization and deputy presiding officer. A. Organization. The assembly shall annually, at the November meeting, elect from its members a deputy presiding officer to serve at the assembly's pleasure. B. Election of the deputy presiding officer of the assembly shall be in the following manner: 1. As the first order of new business, nominations for deputy presiding officer shall be opened. 2. Nominations may be made by any member of the assembly. 3. At the close of nominations, a ballot shall be taken. The clerk shall distribute, collect, and with the assistance of one other person, tally the ballots. The clerk shall announce the results. 4. A majority vote of the assembly shall be required for election. 5. If no majority is cast for any candidate, the candidate with the fewest ballots shall be dropped from the list of candidates until there are two remaining and balloting shall continue until one candidate is elected. C. Deputy Presiding Officer. The deputy presiding officer shall preside as the chair at assembly meetings in the absence of the mayor. If at any meeting the deputy presiding officer is not present, or is unable to act, the senior assembly member present shall preside as the chair. It has been the practice that the Deputy Presiding Officer(DPO) attends agenda setting. The DPO may also be called upon to attend events in the absence of the Mayor. RECOMMENDED MOTION: Move to nominate as Deputy Presiding Officer. Kodiak Island Borough Election of the Deputy Presiding Officer. Page 6 of 257 AGENDA ITEM #13.6.1. KODIAK ISLAND BOROUGH AGENDA STATEMENT '� � NOVEMBER 5, 2015 Pew . uti ASSEMBLY REGULAR MEETING TITLE: Contract No. FY2016-17 Economic Analysis Consulting Services. ORIGINATOR: Bud Cassidy FISCAL IMPACT: Yes $43,940 FUNDS AVAILABLE: Yes Account Number: 100-160-430-140 Amount Budgeted: $54,000 ($15,000 for Econ Analys.) SUMMARY STATEMENT: The Fisheries Work Group requested to better understand the make up of the Kodiak economy in regard to the various fishing (by catch) policy alternatives proposed by the federal government or the state of Alaska. These policies, if adopted, affect Kodiak, its fishermen, processing plant workers, support businesses, and sales and resources taxes collected by the Kodiak Island Borough and the City of Kodiak. An RFP was advertised. Three firms specializing in economic analysis responded.After scoring the submitted responses, interviewing the firms, and requesting further clarification of their cost proposals, the Fishery Work Group recommended entering into a contract with the McDowell Group, Inc. The McDowell Group, Inc. is a well known entity in the State of Alaska having done various economic studies for various locations in the State including Kodiak. It was agreed that the contract approval process follow the procurement regulations of the Kodiak Island Borough code and that the Borough bill the City of Kodiak for half of the final cost. Though a cost estimate for the study was budgeted at$30,000, the response by the McDowell Group, Inc. is estimated at$43,940. It is recommended that both the Borough and City who are equal partners in the success of this Work Group, share in the cost of this effort equally. Funding for this analysis will come from the Borough's Economic Development fund. Though the budgeted amount for the study is at$15,000, the fund has additional money that was to be used by Assembly members to travel to the International Economic Development Conference in Anchorage. Not all members were able to attend. Staff recommends that the Assembly approve this contract for$43,940 and bill the City of Kodiak for half of the final contract cost. RECOMMENDED MOTION: Move to authorize the Manager to execute Contract No. FY2016-17 for Economic Analysis Consulting Services with the McDowell Group, Inc. of Juneau in an amount not to exceed $43,940 and bill the City of Kodiak for half of the final contract cost. Kodiak Island Borough Contract No. FY2016-17 Economic Analysis Consulting Services... Page 7 of 257 AGENDA ITEM #13.6.1. Contract Number FY 2016-XX Professional Services Agreement with McDowell Group,Inc. This PROFESSIONAL SERVICES AGREEMENT("Agreement'), is made and entered into this 6th day of November, 2015 by and between the KODIAK ISLAND BOROUGH, organized under the laws of the State of Alaska, hereinafter referred to as the 'Borough," whose address is 710 Mill Bay Road, Kodiak, AK 99615, and McDowell Group, Inc. a corporation authorized to do business in Alaska, with offices located at 9360 Glacier Highway,Suite 201,Juneau, Alaska 99801,hereinafter referred to as the"Consultant'. WHEREAS,the Borough wishes to enter into an Agreement with an independent consultant to provide professional services to the Borough as described in the attached Exhibit A and within the time frames specified in Exhibit A;and WHE=REAS, in response to a Request for Proposal (RFP), Consultant submitted a Proposal dated July 31, 2015 ("Proposal') asserting it is qualified to perform these services and able to do so in a timely manner; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein,the parties agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 This Agreement is for professional services to the Borough. The Borough and Consultant have agreed upon a scope of work as described in Consultants Proposal and as incorporated herein as Exhibit A and clarified in Exhibit E, to provide professional services based on approved standards and instructions. The Consultant shall perform the services described in Exhibit A within the time frames specified therein, unless changed in writing pursuant to an approved Change Order as specified in this Agreement. This scope of services can only be changed in writing pursuant to Section 8 of this Agreement. 1.2 The Borough may by change order give authority to the Consultant to perform services in addition to those described in Exhibit A. The change order shall describe the additional services to be performed,the time frame within which the services must be performed and the compensation to be received for those services. Except as otherwise expressly stated in the change order, the additional services shall be in strict accordance with all terms and provisions of this Agreement. Without such change order from the Borough, the Consultant is neither authorized to perform services in additional to those described in Exhibit A nor is it entitled to any compensation. Approved as to form by Borough Attomey 10-5-2015 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 8 of 257 AGENDA ITEM #13.6.1. Contract Number FY 2016-XX 1.3 The Consultant shall at the Consultant's own expense furnish to the Borough a copy of all information requested by the Borough for review of the Consultant's services while in progress. 1.4 The Borough shall provide the Consultant access in a timely manner, to those records, personnel and other items necessary for the Consultant to perform the services described in Exhibit A. 2.0 DEFINITIONS 2.1 "Agreement"shall mean this Professional Services Agreement,including: Exhibit A — Proposal for Economic Analysis Consulting Services, dated July,2015; Exhibit B—Community Supplied Data— KIB Severance Tax made part of the Proposal; Exhibit C—Community Supplied Data—City of Kodiak water usage made part of the Proposal; Exhibit D-Response to RFP dated July 31,2015;and Exhibit E - Clarification submittal to Proposal dated September 4, 2015. 2.2 "Change Order" is an addition to, or reduction of, or other revision approved by the Borough in the scope, complexity, character, or duration of the services or other provisions of this Agreement. 2.3 "Contracting Officer" shall mean Borough Manager, and include any successor or authorized representative. 2.4 "Project" shall mean the planning, design and other tasks as ordered by the Contracting Officer. 3.0 TERM OF AGREEMENT. This Agreement shall take effect upon execution.This Agreement shall remain in full force and effect for a two(2)year term with a one (1) year extension and, until all claims and disputes have been concluded. The work is considered complete when the Borough has received and found acceptable the finished product of all work or changes thereto. This Agreement may be amended only in writing and upon compliance with all applicable statutes,ordinances,and regulations. P,, 12 Approved as to form by Borough Attomey 10-5-2015 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 9 of 257 AGENDA ITEM #13.6.1. Contract Number FY 2016-XX 4.0 FEES. Compensation and fees for services performed by Consultant shall be as identified in the Proposal, incorporated herein as Exhibit E, Fee Schedule,unless otherwise agreed by both parties in writing. 5.0 SCHEDULE FOR COMPLETION. The schedule for completion for all work described herein shall be as stated in Scope of Services, Exhibit A attached hereto. 6.0 PERSONNEUORGANIZATION 6.1 Key Personnel. Services provided under this contract by the Consultant will be performed by: • Mr.Jim Calvin,Principal • Mr.Andy Wink,Senior Seafood Industry Analyst • Mr.Garrett Evridge,Project Manager • Ms.Stephanie Warpinski,Economist 6.2 Changes in Key Personnel. The Consultant shall give the Borough reasonable advance notice of any necessary substitution or change of key personnel and shall submit justification therefore in sufficient detail to permit the Borough to evaluate the impact of such substitution on this Agreement. No substitutions or other changes shall be made without the written consent of the Borough. 7.0 STANDARD OF PERFORMANCE. The Consultant agrees to provide all required professional services to complete the project and any additions or changes thereto.The Consultant accepts the relationship of trust and confidence established between it and the Borough by this Agreement. The Consultant covenants with the Borough to furnish its best skill and judgment, and to further the interest of the Borough at all times through efficient business administration and management. The Consultant shall provide all services in a competent manner. It is understood that some of the services to be rendered hereunder require professional judgment and skill. In those cases,the Consultant agrees to adhere to the standards of the applicable profession. 8.0 CHANGES IN SCOPE OF WORK. 8.1 General. No claim for additional services not specifically provided in this Agreement will be allowed, nor may the Consultant do any work or fumish any materials not covered by the Agreement unless the work or material is ordered in writing by the Borough Manager. Preparation of Change � ,I t' 13 Approved as to form by Borough Attomey 10-5-2015 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 10 of 257 AGENDA ITEM #13.6.1. Contract Number FY 2016-XX Orders and design changes, due to errors and/or omissions by the Consultant,will be done at the sole expense of the Consultant. 8.2 Changes in Scope of Work. The Borough or its representative may, at any time, by a written Change Order delivered to the Consultant, make changes to the scope of work, or authorize additional work outside the scope of work. 8.3 Compensation to the Consultant. If any Change Order for which compensation is allowed under this Section causes an increase or decrease in the estimated cost of, or time required for,the performance of any part of the work under this Agreement, or if such change otherwise affects other provisions of this Agreement, an equitable adjustment will be negotiated. Such an adjustment may be: a. in the estimated cost or completion schedule,or both; b. in the amount of fee to be paid;and c. in such other provisions of the Agreement as may be affected, and the Agreement shall be modified in writing accordingly. 8.4 Any claim by the Consultant for adjustment under this Section must be asserted within fifteen (15) days from the day of receipt by the Consultant of the notification of change; provided, however, that the Borough or its representative, deciding that the facts justify such action, may receive and act upon any such claim asserted at any time prior to final payment under this Agreement. Failure to agree to any adjustment shall be a dispute within the meaning of Section 18.10 of this Agreement. 9.0 INDEMNITY.To the fullest extent permitted by law, Consultant agrees to defend, pay on behalf of, indemnify and hold harmless the Borough, its elected and appointed officials,employees and volunteers and other working on behalf of the Borough against any and all claims, demands, suits or loss, including all costs connected therewith, and for any damages which may be asserted, claimed or recovered against or from the Borough, its elected and appointed officials, employees and volunteers and others working on behalf of the borough, by reason of personal injury, including bodily injury or death and/or property damage, including loss of use thereof, which arises out of or is in any way connected or associated with this Agreement. =,; , 14, Approved as to form by Borough Attomey 10-5.2015 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 11 of 257 AGENDA ITEM #13.6.1. Contract Number FY 2016-XX 10.0 INSURANCE. The Consultant shall not commence work until the Consultant has obtained all insurance required under this Agreement and such insurance has been approved by the Borough. Nor shall the Consultant allow any sub-consultant to commence work on its subcontract until the insurance required has been obtained. The Consultant shall maintain such insurance as will protect it from claims under Workers' Compensation Acts and other employee benefit acts for damages because of bodily injury, including death, to its employees and all others for damages to property, any or all of which may arise out of or result from the Consultant's operations under this Agreement, whether such operations be by itself or by any sub-consultant or anyone directly or indirectly employed by either of them. Without limiting the Consultant's indemnification, it is agreed that the Consultant will purchase, at its own expense and maintain in force at all times during the term of this Agreement, the following policies of insurance. Failure to maintain insurance is, at the option of the Borough Manager, grounds for default and the Borough Manager may terminate this Agreement. Where specific limits are shown, it is understood that they will be the minimum acceptable limits. If the Consultant's policy contains higher limits, the Borough shall be entitled to coverage to the extent of such higher limits. Consultant is responsible for all deductibles. As a condition of award, certificates of insurance, with endorsements, must be furnished to the Borough Engineering and Facilities Department. These certificates must provide thirty (30) days prior notice to the Borough in the event of cancellation, non-renewal or a material change in the policy. Proof of insurance is required of the following: A. Workers' Compensation Insurance: The Consultant shall provide and maintain, for all employees of the Consultant engaged to work under this Agreement. Workers' Compensation Insurance as required by applicable State law (AS 23.30.045)for all employees to be engaged in work at the site of the project under this Agreement. This coverage must include statutory coverage for States in which employees are engaging in work and employer's liability protection not less than $1,000,000 per person, $1,000,000 per occurrence. B. Comprehensive (Commercial) General Liability Insurance: with coverage limits not less than two million ($2,000,000) dollars per occurrence and annual aggregates where generally applicable and will include premise operations, independent Contractors, products/completed operations, broad form property damage,blanket contractual and personal injury endorsements. Approved as to form by Borough Attorney 10-5-2015 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 12 of 257 AGENDA ITEM #13.6.1. Contract Number FY 2016-XX C. Comprehensive Automobile Liability Insurance): covering all owned, hired, and non-owned vehicles with coverage limits not less than $1,000,000 per person,$1,000,000 per occurrence bodily injury, and$1,000,000 property damage. D. Additional Insured: The following shall be an Additional Insured: The Kodiak Island Borough including all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and their board members,employees and volunteers.The Additional Insured shall be named on the Contractor's coverage for commercial General and vehicle liability. 11.0 OWNERSHIP OF WORK PRODUCTS. Payment to the Consultant for services hereunder include full compensation for all work products and other materials produced by the Consultant and its sub-consultants pertaining to this Agreement. The originals of all material prepared or developed by the Consultant or its employees, agents, or representatives hereunder, including documents, drawings, designs, calculations, maps, sketches, notes, reports, data, models, computer tapes, and samples shall become the property of the Borough when prepared, whether delivered or not, and shall, together with any materials furnished the Consultant and its employees, agents, or representatives by the Borough hereunder, be delivered to the Borough upon request and, upon termination or completion of this Agreement. Materials previously created and copyrighted by the Consultant included in this project will remain property of the Consultant. Copies will be made available to the Borough upon request. Materials purchased from and copyrighted by third parties are not included in this provision. 12.0 PATENTS, TRADEMARKS, AND COPYRIGHTS. The Consultant agrees to defend, indemnify, and save the Borough harmless from and against any and all claims,costs, royalties,damages and expenses of any kind of nature whatsoever (including attorneys'fees)which may arise out of or result from or be reasonably incurred in contesting any claim that the methods, processes, or acts employed by the Consultant or its employees in connection with the performance of services hereunder infringes or contributes to the infringement of any letter patent,trademark,or copyright. In case such methods,processes,or acts are in suit held to constitute infringement and use is enjoined, the Consultant , within reasonable time and at its own expense, will either secure a suspension of the injunction by procuring for the Borough a license or otherwise, or replace such method, process,etc.,with one of equal efficiency. 13.0 NONWAIVER. No failure of the Borough or Consultant to insist upon the strict P �._r c 16 Approved as to form by Borough Attomey 10-5.2015 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 13 of 257 AGENDA ITEM #13.6.1. Contract Number FY 2016-XX performance by the other of any of the terms of this Agreement or to exercise any right or remedy herein conferred shall constitute a waiver or relinquishment to any extent of its rights to rely upon such terms or rights on any future occasion. Each and every term, right, or remedy of this Agreement shall continue in full force and effect. 14.0 SAFETY/PERFORMANCE. The Consultant shall perform the work in a safe and workmanlike manner. The Consultant shall comply with all federal and state statues, ordinances, orders, rules, and regulations pertaining to the protection of workers and the public from injury or damage,and shall take all other reasonable precautions to protect workers and the public from injury or damage. 15.0 SUSPENSION OR TERMINATION, 15.1 Fault Termination or Suspension. This Agreement may be terminated by either party upon ten (10) days written notice if the other party fails substantially to perform in accordance with its terms. If the Borough terminates this Agreement it will pay the Consultant a sum equal to the percentage of work completed and accepted by the Borough that can be substantiated by the Consultant and the Borough, offset by any amounts owed to the Borough. However,within the ten (10)day Notice of Intent to terminate, the party in default shall be given an opportunity to present a plan to correct its failure. 15.2 Convenience Suspension or Termination. The Borough may at any time terminate or suspend this Agreement for any reason including its own needs or convenience. In the event of a convenience termination or suspension for more than six (6) months, the Consultant will be compensated for authorized services and authorized expenditures performed to the date of receipt of written notice of termination or suspension. No fee or other compensation for the uncompleted portion of the services will be paid, except for already incurred indirect costs which the Consultant can establish and which would have been compensated but because of the termination or suspension would have to be absorbed by the Consultant without further compensation. 15.3 Activities Subsequent to Receipt of Notice of Termination or Suspension. Immediately upon receipt of a Notice of Termination or suspension and except as otherwise directed by the Borough or its Representative,the Consultant shall: a. stop work performed under this Agreement on the date and to the extent specified in the Notice;and Approved as to form by Borough Attomey 10-5-2015 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 14 of 257 AGENDA ITEM #13.6.1. Contract Number FY 2016-XX b. transfer title to the Borough (to the extent that title has not already been transferred) and deliver in the manner, at the times, and to the extent directed by the Borough's representative, work in progress, completed work, supplies, and other material produced as a part of, or acquired in respect of the performance of the work terminated or suspended by the Notice. 16.0 LIMITATION OF FUNDS. 16.1 At no time will any provision of this Agreement make the Borough or its representative liable for payment for performance of work under this Agreement in excess of the amount that has been appropriated by the Borough Assembly and obligated for expenditure for purposes of this Agreement. 16.2 Change orders issued pursuant to Section 8 of this Agreement shall not be considered an authorization to the Consultant to exceed the amount allotted in the absence of a statement in the change order, or other modification increasing the amount allotted. 16.3 Nothing in this Section shall affect the right of the Borough under Section 15 to terminate this Agreement. 17.0 PRIOR WORK. For the purposes of this Agreement,work done at the request of the Borough or its representative before execution of this Agreement shall be deemed to be work done after its execution and shall be subject to all the conditions contained herein. 18.0 GENERAL PROVISIONS. 18.1 COMPLIANCE WITH LAWS. The Consultant shall be familiar with and at all times comply with and observe all applicable federal, state and local laws, ordinances, rules, regulations, and executive orders, all applicable safety orders, all orders or decrees of administrative agencies, courts, or other legally constituted authorities having jurisdiction or authority over the Consultant , the Borough, or the service which may be in effect now or during performance of the services. 18.2 EQUAL EMPLOYMENT OPPORTUNITY. The Consultant shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, or because of age, physical handicap, sex, marital status, change in marital status, pregnancy, or parenthood when the reasonable demands of the position do not require distinction on the basis of age, physical P 8 Approved as to form by Borough Attomey 10.5.2015 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 15 of 257 AGENDA ITEM #13.6.1. Contract Number FY 2016-XX handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. The Consultant shall take affirmative action required by law to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, national origin, ancestry, age,or marital status. 18.3 NO ASSIGNMENT OR DELEGATION. The Consultant may not assign, subcontract or delegate this Agreement, or any part of it, or any right to any of the money to be paid under it without written consent of the Borough Manager. 18.4 INDEPENDENT CONSULTANT. The Consultant shall be an independent consultant in the performance of the work under this Agreement,and shall not be an employee or agent of the Borough. 18.5 PAYMENT OF TAXES. As a condition of performance of this Agreement, the Consultant shall pay all federal, state and local taxes incurred by the Consultant and shall require their payment by any other persons in the performance of this Agreement. 18.6 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully govern the services performed by the Consultant. If any term, condition, or provision of this Agreement is declared void or unenforceable, or limited in its application or effect,such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. 18.7 ENTIRE AGREEMENT. This Agreement contains the entire agreement between the parties as to the services to be rendered by the Consultant. All previous or concurrent agreements, representations, warranties, promises, and conditions relating to the subject matter of this Agreement are superseded by this Agreement. 18.8 COMPLETION OF WORK, TERM OF AGREEMENT. The Consultant Contractor shall perform all work in a timely fashion, and in accordance with the schedules included in this Agreement and Exhibits. 18.9 GOVERNING LAW. The laws of Alaska will determine the interpretation, performance and enforcement of this Agreement. 18.10 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement, if not otherwise resolved by the parties, shall be in the appropriate Alaska State court in Anchorage or Kodiak,Alaska. 19.0 NOTICES. Any notices, bills, invoices, or reports required by the Agreement F, .,e 19 Approved as to form by Borough Attomey 10.5.2015 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 16 of 257 AGENDA ITEM #13.6.1. Contract Number FY 2016-XX shall be sufficient if sent by the parties in the United States mail,postage paid,to the address noted below: Kodiak Island Borough Jim Calvin Attn: Borough Manager McDowell Group, Inc. 710 Mill Bay Road, Room 125 9360 Glacier Highway,Suite 201 Kodiak,Alaska 99615 Juneau,AK 99801 IN WITNESS WHEREOF,the parties have executed this Agreement. Kodiak Island Borough McDowell Group,Inc. By: Charles E. Cassidy,Jr. By:Ji Calvin Title: Borough Manager Title: Principal Date: Date: ATTEST: Nova Javier, CMC —_--- Borough Clerk (Borough seal) Approved as to form by Borough Attomey 10-5.2015 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 17 of 257 AGENDA ITEM #13.6.1. I Kodiak Island Borough Economic I Consulting I Proposal Request for Kodiak Island Borough 710 Mill Bay Road Kodiak,Alaska 99615 (907) 486-9343 July 2015 Economic Analysis Consulting Services,July 10,2015 III Contract No. FY2016-17 Economic Analysis Consulting Services... Page 18 of 257 AGENDA ITEM #13.6.1. ECONOMIC ANALYSIS CONSULTING SERVICES RFP 1. AUTHORITY A. The authority to issue this Request for Proposal (RFP) is granted under Kodiak Island Borough Code (KIBC) 3.30.110 Competitive sealed proposals — Negotiated Procurement. 2. PURPOSE AND INTENT A. It is the primary intent of this RFP to select a qualified firm to create baseline economic information about the effects of the fishing industry (harvesting, processing, labor support business, government taxes, etc.) on the economy of the City of Kodiak and Kodiak Island Borough. This baseline data will be used in the analysis of what affects actions by federal and state fishery managers and rule makers will have, positively and negatively, to the economy of the City of Kodiak and the Kodiak Island Borough. It also requests a cost estimate to create a "Kodiak model" so that future decisions can be analyzed. B. The term of the contract with the selected proposer will be for a period of two years. Another 1 year extension may be exercised at the discretion of the City of Kodiak and the Kodiak Island Borough. C. The work shall be performed in compliance with all applicable federal, state and local requirements. All work must be performed efficiently, cost effectively, and according to best business practices of the industry. D. The proposer should be able to demonstrate expertise in all phases of economic analysis and document similar successful work history in Alaska within the last 5 years. E. Contracts exceeding $25,000 must be approved by the KIB Assembly. 3. SCOPE A. Develop baseline data about how the Gulf of Alaska fisheries, particularly the groundfish fisheries, that are the subject of North Pacific Fishery Management Council (NPFMC) action, contribute to the Kodiak Island economy. The contractor will clearly explain the economic effect of the fishing industry, processing sector, and business support activity on the community. Certain baseline data may be obtained through the Kodiak Chamber of Commerce, NPFMC, Department of Labor, Alaska Fisheries Science Center, and from processing plant owners. Economic Analysis Consulting Services,July 10,2015 IIII Contract No. FY2016-17 Economic Analysis Consulting Services... Page 19 of 257 AGENDA ITEM #13.6.1. B. Provide an overview of what the communities contribute to the operation of the GOA fisheries and associated industries in the form of community infrastructure investments (i.e. water and sewer utilities, waste water treatment, road operation and maintenance), and other services (solid waste collection/disposal/and treatment and boat harbor management operations, maintenance and other improvements). C. Using the data collected, the contractor will show, in a quantitative and qualitative manner, the potential effects on the economy of the communities of Kodiak due to proposed changes in fishery management policy by either State or Federal rule makers. In particular, the information will be used to determine the potential effects of options and alternatives of the pending NPFMC action on GOA Trawl Bycatch Management. The following are examples of impacts from NPFMC actions that should be analyzed: • The distributive impacts of different levels of consolidation of the harvesting sector, and processing sector; • The potential for capital flight from the community under proposed management scenarios; • Employment opportunities to enter into the harvesting sector and make commercial fishing a career; and • The long term community impacts/viability (population, economy, resource tax, sales tax) to Kodiak City and Kodiak Island Borough as a major seafood processing location into the foreseeable future. 4. COMMUNITY SUPPLIED DATA A. The Kodiak Island Borough and the City of Kodiak will supply the following community data: • Community tax revenues, by fishery, for the last five years • Community infrastructure capital investments and operational costs, and fishing industry use of community infrastructure, including boatlift, harbor, electricity, water, water treatment and roads. • Joint Kodiak Island Borough and City of Kodiak resolution identifying the ten (10) overarching purposes in creating a joint fish policy work group to address the management of prohibited Species catch (PSC) by the trawl fishery in the Gulf of Alaska. Economic Analysis Consulting Services,July 10,20151 III Contract No. FY2016-17 Economic Analysis Consulting Services... Page 20 of 257 AGENDA ITEM #13.6.1. S. CONTRACTOR PROVIDED INFORMATION A. The Contractor will provide the following information as part of their analysis: Fisheries harvest information for the most recent five years, in state and federal waters, by fishery, gear type, volume, value, landings by month; • Information regarding trawl vessel owner residency, crew and skipper residency and payment, use and costs of leasing in current management programs,number of active vessels,number of active LLP's; • By fishery, use of and impacts on support businesses, including gear and equipment suppliers, food providers, repair and machinery shops, fuel suppliers, freight and shipping companies; • Processing sector information, aggregated by a third party as needed, including employment numbers by month, residency of processing employees, operational timing and interaction of various fisheries. 6. PHASE II — COST ESTIMATE TO DEVELOP A PREDICTIVE MODEL FOR KODIAK. A. Though development of a predictive model will not be performed under this RFP, provide an estimated cost to perform this Phase II effort using the data collected in Phase I, to produce a predictive model (using software such as IMPLAN) that shows the multiplier effect of fishing industry activity in the community, and that can be used to determine the potential effects of proposed changes in fishery management policy at either the State or Federal level. In particular, such a model could be used to determine the potential effects of options and alternatives in the pending Council action on GOA Trawl Bycatch Management, once they are defined. For example, one could use such a model to determine the distributive impacts of different levels of consolidation of the harvesting sector or the processing sector. 7. REQUIRED PROPOSAL FORMAT A. Proposers are encouraged to submit proposals that exceed the minimum qualifications stated herein: 1. Qualifications The respondent should include timelines, projected required personnel and schedules for completing the project 2. Time—Cost In the Time —Cost section, the respondent must detail the time and costs that will be required to complete the project Economic Analysis Consulting Services,July 10,2015 I@ Contract No. FY2016-17 Economic Analysis Consulting Services... Page 21 of 257 AGENDA ITEM #13.6.1. B. Proposed Format Submit one (1) bound copy and ten (10 stapled) copies of the proposals and well as one electronic copy in Adobe Acrobat. The response must contain a statement of qualifications and a concise narrative which addresses, in the order presented, the evaluation criteria set forth in this solicitation. The narrative response shall not exceed fifteen (15 pages in length, exclusive of appendix, cover page, letter of transmittal, and table of contents. Proposals will be accepted until noon, on Tuesday, August 4, 2015. It is the proposer's responsibility to deliver proposals to: Manager's Office Room 125 Kodiak Island Borough 710 Mill Bay Road Kodiak,AK 00915 S. REQUIRED INFORMATION A. Proposals must include: • A letter of transmittal that shall include the following: a. The proposers name and address b. Company profile and consulting experience in Alaska and in the fishery analysis field. c. A statement that indicates the proposal is valid for at least 90 days from the proposal submission deadline; d. Statement that indicates the proposer's willingness to perform the services described in this RFP; e. A statement that all staff and other resources which are required to perform the services described in the RFP will be made available by our organization over the life of the anticipated contract f. Statement that the signatory has the authority to bind the proposer; and g. Signature of authorized individual. • Fee Schedule Provide an all-inclusive price for this consulting engagement that includes but not limited to: incidental costs, travel, interview and data gathering costs, analysis, reports and meetings. • Client Reference Respondent's should include the name, address and telephone number of two (2) clients for whom services similar to those described in this RFP, has been performed. Reference should be relevant to the personnel described in the Statement of Qualifications. Please provide a brief description of services provided with each reference, as well as the name(s) of team members that provided the services. Economic Analysis Consulting Services,July 10,2015 II Contract No. FY2016-17 Economic Analysis Consulting Services... Page 22 of 257 AGENDA ITEM #13.6.1. Schedule The selection of a firm for award of the contract will be made by the Borough Assembly. Responsive firms will be ranked numerically. Responses will be evaluated on the basis of the advantages and disadvantages to the Kodiak Island Borough and the City of Kodiak using the criteria set below. 9. RFP REVIEW CRITERIA A. Evaluation Process A review committee will review responsive proposals according to the following criteria and given relative weight shown on the table below. DISCUSSION OF PROPOSED APPROACH 30% FIRM'S QUALIFICATIONS AND EXPERIENCE 30% REFERENCES 20% PROPOSED PROJECT TEAM 10% PROPOSED RATES 10% B. Discussion of Proposed Approach Weight 30% Provide a detailed description about your philosophical approach to responding to this RFP. What do you see as the steps to be taken to successfully guide us through this process. C. Firm's Qualifications and Experience Weight 30% Discussion of what makes you believe would qualify your firm for this project and description of your successes in providing identical or similar work. D. References Weight 20% Included should be detailed references and information on 2 (two) similar projects done on Alaska fisheries economic analysis using a similar methodology and tell us of the success and usefulness of the final product. E. PROPOSED PROJECT TEAM Weight 10% Provide the professional qualifications and experience of the proposed project team members and their expertise in working as a team on a recent project. Economic Analysis Consulting Services,July 10,2015 III Contract No. FY2016-17 Economic Analysis Consulting Services... Page 23 of 257 AGENDA ITEM #13.6.1. F. Proposed Rates Weight 10% Though qualifications of the firm is of primary importance, price will be included as a weighted determinant. 10. INTERVIEWS A. Selected proposers may be requested for further interview. Proposers will be notified in writing of the interview requirements, date, time, location, and amount of time allowed for an interview/presentation and questions and answer period. 11.ADMINISTRATIVE INFORMATION A. Contact Person: Any information or questions regarding this RFP should be addressed to the Project Manager: Bud Cassidy, Borough Manager (907) 486-9302 (office) (907) 942-2900 (cell, or email him at: h,cas,2Jd,y Y)kodiiakak.us Economic Analysis Consulting Services,July 10,2015 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 24 of 257 0 0 v z 0 Kodiak Island Borough OSeafood S---T-Collections Calendar Years 2014-2008 m K 5°°° °°Ews°� Pop o X034 °r K3 35,5 35 o QT 2 9,-,264 2,n7,q47 3,766,069 5,156,036 S,�,351 2,-,143 6,595,805 889,801 Lq22,626 4,970,161 5,730,524 1,539,99S 8,819,209 965'105 2,292 1,2 33 °rK 3 47,024,666 5,613,961 50,445,705 38,086,139 9,152,153 2,922,672 2,587,978 670 803 661,917 3,229,323 SOM,936 1,351,� 3,535,097 588,477 150,562 1-1 37 S 0 °rK � 0 4 58,59.033 45.868.83 4=67,39 43,3 4, 5.695.9 7 0,-,99 50,54 ,97680 .043,4 5 50.583.09 5,5 35 9A 9694 4,6 ,388,297 1,.0,067 7.,4 29 468.86 0 QT °r K3 85,59 5s 59,025 2 5 v °rK 3 9m0 ° 526 m 033 570,963,687 3.9850,53 3,33,038 68,908,5 4.660. 5 54.434.4 95,646 ,05,25 233 433.970,050 2 5.948.30 83,650 8 34,7= 9.607.473 4.549,48 0 5,029 ,93,» 30790 507,955 72,3K m' n 2012 °r K3 97,790,250 15,076,294 1,678,.6 52,579,229 19,9M,323 161,830 34,269 43,992 303,145 4,27 093 629,451 118,683 20,620 ql,172 1,115 � °ra z 10'127'3 6o °r K3 69n 5 64 :3 °rK z , , , , , - g 4W, . ,m 48e54672 5,583e ,669,069 6,90648 9,89,356 e.s92.e> 75,090 0698 8,5 58.556.69 6,99 63 3,9684 3.33340 354==7 2595 268,370 580.40 3000 QTR 06,052 6,42 QT °rK 3 °rK 122 42 m 0 5 553,31,509 59,969,9 7,9,546 5,943,5 3,645,9 6 9,654,6 76,33 999,3 ,65,540 59,493,5 07,5 6,4 5,903,5 5 4.003.63 ,99,950 207,500,96 4 9,655 64,55 2010 °rK 59,259 4,130 C') QT 2 m °r K3 ,5 °rK 3049 °r K3 03.325 5,39 99X9 QT °rK 3 'R4 009 °rK 1 27,519,259 5,667,024 370,57 966,084 25,P91,1PO 16,223,252 214,928 19,137 s7A39 23,492 95 QT °rK 3 3,60 63 303 2008 53,525,P07 10,IW,262 62,147,418 35,941,361 51,064,691 M,496,990 8,984,248 1,738,764 2,..,197 12,413,15q T3 492 859 4P,429,M6 7,-,- 9 253,169 1,563,226 277,106 159,- °rK n c� Z 0 N n al N m V W 0 0 v z 0 Kodiak Island Borough OSeafood S---T-Collections Calendar Years 2014-2008 m 1 �, P C') ay e -N -0 9 as a =goo N o d met ld�a 0 2014 QT 1 $ 33,168,880 oQT ,656,310 126,36 656,54 $ 2 0 QT $ s QTR 4 247�' 2014 50,184 558,36 ,965,142 11pz3,2 ,943,718 182,019 7,999 612,686 2,896,964 41,247 14,533 17,302 510,33 1y.5,9s 451,84,07 5147,361,061 D 01 3 QT 1 nraz 1,152 2420 2,051,148 919,809 2""5 2,442,42 $ 3 49 v nra3 581,114 130,56 ,2. 114,65 111,E nraa 139782 (n 2013 66,853 1,834,86 552,79 7,593,2 ,318,561 1,305,30 7205 17,65 06,110 4,226,31 25, 1 10,33 111,504 452,30 2,554,06 410,78,969 5163,20637 c 2012 QT 2 2169 10 204131 $ a 918 2,43 3 o nraz 15154 15515 $ a QT 5 w � nraz s 872 02 o1z 73,450 1,44,47 ,75,555 29,957, ,58,68 1,135 15,154 155,55 62,246 6,100,70 76,694 szp 74,514 552,5 2,041,51 382,30,469 $75,718 2011 QTR $ a QT ,871,013 444,81 $ a nra3 30,651 467,55 $ 78,030,033 (n nraa $ z (p 2011 12.260 1,753,03 ,00,205 59,99,5- ,208,87 140,15 30, 46 00,75 8,545,81 51,696 24,7 120,214 637,45 5,32%3 350,-,141 5183,323,966 < 2010 QTR $ 28,396,261 C') QT 106,531 377,17 1,155,04 $ 3 (D QT 311 3,15 $ s QTR 5 1 2010 56,667 1023,64 ,974,019 2%-,7 ,866,367 1,218 s 63,154 5,555,38 logos spy 454,788 683,68 z,7sz,7o 255,211,553 5136,135,112 2045 QT 1 $ 18,236,371 QT ,301,743 1,-,02 4,214 314,23 $ 27 348,491 QT -6,s $ s QTR 5 1 245 75,311 83681 ,793p10 23,993,79 ,806,587 1,711,70 32,730 1,801,23 62,W7 15,45 70,152 666,11 270pa7,281 $111,164,27 gas QT 700,754 370,388 335,634 2,3%,130 820,753 1,143,444 70,114 7,010 18,740,340 $ 28,505,560 QT 331,90 $ 37,072,677 QT $ 18,671,239 320617'R a MS 17 gas 52,166 1,148,55 ,373,703 36,549,7 242,576,466 801,5 64,514 7,273,45 31,734 247,9 ,782,655 2,052,45 331,- 39,622,508 281,040,856 $148,77,08 m.:�euaneo�:ild-1.eei,roe,-1,,yea--b,a e11 n Z 0 N n N mal V W 0 0 z O "o i, cn. cn Is' f.q Op fa 11 W�11 cn co 41.31 M 811 CD 5n 000 co S 51�S,ol 9 10,t 8 131 lo rn rn AGENDA ITEM #13.6.1. Professional Services Proposal to Provide Economic Consulting Services �iii�'u M rrr m Prepared for Kodiak Island Borough f r " r� u //� M1J� l r�r� IYl)yell 'p, � f r r / iu r /n�lh�ie LA K,..�� u r Contract No. FY2016-17 Economic Analysis Consulting Services... Page 28 of 257 AGENDA ITEM #13.6.1. McDoII!µ well GROUP July 31,2015 Bud Cassidy,Borough Manager Kodiak Island Borough 710 Mill Bay Road,Room 125 Kodiak,Alaska 99615 Dear Mr.Cassidy, McDowell Group is pleased to submit this professional services proposal to provide Economic Analysis Consulting Services to the Kodiak Island Borough. McDowell Group is particularly well suited to assist the Borough in creating a baseline of seafood industry activity and assessing potential impacts of proposed changes to federal and state fishery management.Alaska's commercial fishing industry has been a cornerstone of our research and consulting practice since the firm was founded in 1972.Our team offers critical expertise that will give KIB the greatest value for its investment in economic research. We bring the following assets to this important project: • A resume that includes over 300 seafood industry-irelated projects for local, state, and federal government agencies,fishermen's associations, hatcheries, private processing companies,and other for-profit businesses. McDowell Group clients value our services because of our reputation for objectivity and commitment to providing useful,well-researched information on complex issues. • A comprehensive understanding of how the seafood industry affects local and regional economies in Alaska.Our study for ASMI,Economic Value of the Alaska Seafood Industry,is the most recent detailed assessment of the industry's regional and statewide economic impact. • A completely independent, objective perspective on the potential economic effects of proposed changes to federal fishery management.We are interested observers but not formal participants in the NPFMC's analyses of bycatch and other current fisheries management issues. • Familiarity with the economies of Kodiak Island communities.Our resume includes numerous research and consulting assignments for a variety of public and private Kodiak-area clients,and includes work in the borough's smaller outlying communities. This proposal is valid for at least 90 days from August 4,2015.We are willing to perform the services listed, and all staff and resources will be made available over the life of our contract.As McDowell Group's Managing Principal, I have the authority to contractually bind McDowell Group.Please do not hesitate to contact us if you have any questions about our proposal or our qualifications.We appreciate this opportunity to offer our professional services to the Borough. M ell Group,Inc. -°°"1�hone:907-586-6130 Email:jim.calvin @mcdowellgroup.net 9360 Glacier Highway,Suite 201 •Juneau,Alaska 99801 •Telephone 907.586.6126 www.mcdowellgroup.net Contract No. FY2016-17 Economic Analysis Consulting Services... Page 30 of 257 AGENDA ITEM #13.6.1. Table of Contents ProposedMethodology...........................................................................................................2 Baseline Data Collection and Research.....................................................................................2 EconomicImpact Analysis........................................................................................................6 Cost Estimate for Predictive Model Development.....................................................................8 Qualificationsand Experience..................................................................................................9 References...............................................................................................................................12 McDowellGroup Study Team................................................................................................13 FeeSchedule and Timeline....................................................................................................15 FeeSchedule..........................................................................................................................15 Timeline.................................................................................................................................15 Appendices:Project Team Resumes......................................................................................16 Biographies for Key Project Staff.............................................................................................16 ..� �.� .ro �,ti��, � __ .... McDowell Grou Inc. ..Page,,,,�. Economic Analysis Consulting Services Proposal p Contract No. FY2016-17 Economic Analysis Consulting Services... Page 32 of 257 AGENDA ITEM #13.6.1. Proposed Methodology ......................................................................... Few communities in Alaska are more dependent on the seafood industry than Kodiak,or more exposed to the economic consequences of federal fisheries resource management changes.Over its history, Kodiak has been at the front line of economic change brought on by government action,including the 1973 Limited Entry Act, the 1977 Magnuson Stevens Act, the IF Q Halibut and Sablefish program in 1995, and Bering Sea crab rationalization in 2005,along with a variety of other management actions aimed at resource conservation or marine mammal protection. The Kodiak Island Borough would like to establish a baseline of data and eventually a predictive model that will allow it to better understand the impact on local economies of proposed state and federal fisheries management actions,such as options for Gulf of Alaska(GOA)trawl bycatch management.Development of a State waters Pollock fishery is another management issue with potentially important implications for Kodiak. In addition to developing a comprehensive database of fisheries-related information, McDowell Group's methodology includes analysis of the linkages between harvest/processing activity and local economic activity, such as community tax revenues, employment and income for local residents, and local business sales. By identifying and measuring these linkages,itwill be possible to assess the potential effects(direct and secondary) on the economy due to changes in fishery management. While simple in concept,the analysis and modelling are complex.A myriad of factors affect the connection between commercial fisheries and economic activity in Kodiak.The first step is to gather all available,relevant data,and conduct necessary additional original research,to establish an accurate and up-to-date baseline.Data collection and other research proposed for this project are described below. Baseline Data Collection and Research Baseline data will be gathered for the most recent five-year period,in most cases 2010 through 2014 and in other cases 2009 through 2013,depending on data availability.In some cases,time series may be extended further into the past to show important long-term trends,provided data is available and consistently tracked. From the Borough we anticipate collecting: • Community fish tax revenues(by fishery and year) • Community infrastructure investment and operating costs • Sales tax revenue • Property tax revenue and assessed value for selected properties(e.g.processing plants) McDowell Group's study team will compile: • Federal and state waters fisheries harvest volume and value data by fishery,gear type,and residency (monthly and/or annual data,depending on data availability) • Fishery participation data including permit holders and crew • Processing employment by year,month,and residency _............. ..............,11__11........... Economic Analysis Consulting Services Proposal mcoowell Group,Inc.•Page 2 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 34 of 257 AGENDA ITEM #13.6.1. • Processing volume and value by species/product • Operating months for local processors and species purchased • Estimated value and/or number of Limited Entry Permits,IF Q shares(for crab,halibut,and sablefish), federal fisheries permits,LLP licenses held by KIB residents and non-residents,and relevant community quota entities • Vessel ownership data,including analysis of vessels homeported in KIB communities or owned by KIB residents • Estimated leasing costs in fisheries subject to catch share management • Estimated payments to trawl skippers and crew and common payment terms • Number of active vessels landing product in KIB or owned by KIB residents • Waterborne cargo data for selected KIB imports and exports(e.g.seafood,fuels,wood) McDowell Group is very familiar with relevant public data sets needed for the project.We routinely work with ADF&G,DOILWD,and NMFS staff to design custom data requests and are aware of the pitfalls associated with various data sets.These data issues and caveats are often not apparent and lead uninformed researchers to reach incorrect conclusions.For example,ADF&G's Commercial Fisheries Entry Commission(CFEC)publishes a wealth of easily accessible data about harvest volume and value by fishery and place of residence.However, most researchers are probably unaware that the inclusion of catcher/processor harvests in the data is not consistent over time and has grown in recent years.Using total figures for all species,this could lead researchers to conclude that harvest volume and value is rising faster than is actually the case. Further, our relationships with fishermen and processing companies operating out of Kodiak allows us to compile and combine information from private sources.The scope of this project requires data which is either not available from public data sets or inaccessible due to confidentiality constraints. Data sources are explained in detail below. Fish Tickets and eLandings System(ADF&G/NMFS) DATA PROVIDED FOR PROJECT: • Ex-vessel volume and value of Kodiak area landings by species,fishery/gear,and month • Number of active vessels and permits(including active LLPs)making landings by species,fishery/gear, and month • Groundfish production by species, product type, and processor type (shoreside, mothership, catcher/processor) Commercial fishery landings in Alaska are tracked via a fish ticket system which functions as a receipt for fishermen and processors, as well as a tool for fishery managers. Landings are entered into the system via a web-based portal,an offline application(tLandings and seal-andings),or as paper tickets.Landing records for individual fishermen and processors are confidential,but can be reported in an aggregated form,provided the data does not breach confidentiality restrictions. The el-andings system also includes daily and weekly production reports for processed volume of selected groundfish species. ._- .......... ........................ Economic Analysis Consulting Services Proposal McDowell Group,Inc.-Page 3 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 36 of 257 AGENDA ITEM #13.6.1. Fish tickets are the most responsive data source available, offering less time lag between when the landing occurs and when the data is available for analysis.The system also produces less data entry errors because there is a natural check/balance between fisherman and processor. However, there are issues with the data when it comes to reporting ex-vessel value. Some landings are transacted without an agreed-upon price.In these cases,the fishermen deliver fish to processors and settle on a base price later on.While base prices are eventually applied to landings by ADF&G personnel they do not include quality/handling bonuses or retro-payments.Thus,they present an incomplete account of fishery value, but can be used to as a proxy for current year harvest volume/value until other data becomes available. Commercial Operators Annual Report(COAR) DATA PROVIDED FOR PROJECT: • Final ex-vessel volume and value of Kodiak area landings by species and fishery/gear • First wholesale production volume and value of seafood processed in the Kodiak area by species and product type The Commercial Operators Annual Report is submitted to ADF&G once a year by processors.It details the ex- vessel value and volume of product purchased during the previous calendar year as well as the first wholesale value of processed product.COAR data becomes available in May or June of the following year,depending on how much clean-up ADF&G has to do with the data and how many late submissions they receive. COAR submissions are due to ADF&G by April 1. COAR provides the most accurate account of ex-vessel and first wholesale value.The drawbacks of the data set are that it is not available until the middle of the following year, and it can provide a skewed value of first wholesale value.The program requests first wholesale value on the amount of product produced, not that which is sold.Depending on market conditions,it is possible that unsold product will be assigned one price in COAR but subsequently sold for a different price at a later date.This is particularly true for canned salmon, which can be held as inventory for several years(although the vast majority is sold within 18 months). CFEC and NIVIFS Harvest Volume and Value by Residency and Fishery DATA PROVIDED FOR PROJECT: • Ex-vessel volume and value of landed by KIB residents,by species and fishery CFEC tracks harvest volume and value by species and fishery.These data are made available via their website. NMFS conducts a similar analysis and publishes the data in NPFMC SAFE reports, although in a more aggregated format. One difference between the two data sets is that NMFS bases residency on the owner of the vessel for most fisheries whereas CFEC applies the harvest to the area of residency for the permit holder.This is a key distinction for fisheries such as groundfish,where skippers do not necessarily own the vessel they command.We anticipate combining data from both sources to maximize the utility of each data set and minimize their weaknesses. ..............11.111..................... Economic Analysis Consulting Services Proposal McDowell Group,Inc-Page 4 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 38 of 257 AGENDA ITEM #13.6.1. State and Federal License,Permit,and Vessel Databases DATA PROVIDED FOR PROJECT: • Number of vessels(including trawl),permits,and IFQ quota owned by Kodiak residents,by community • Number of local resident crew members and commercial fishing permit owners, by community (commercial fishery employment) • Number of vessels homeported in Kodiak area communities • Cumulative value of selected permits ADF&G and NMFS collect data on fishing vessels and fishermen who hold commercial fishing or crew permits. These data provide a historical account of fishermen, permits, quota,and vessels based in the Kodiak area. Commercial permit and vessel data is freely available, while crew member data must be purchased from ADF&G. Again, these data sets have important caveats. First, permit owners and vessels(to a lesser extent)do not necessarily participate in the fisheries.Secondly,it is not possible to connect crew member data with the fishery or fisheries in which they are employed. Finally,vessel characteristics, including homeport designation, are submitted by the vessel owner and are generally not verified,so it is possible that a vessel may actually berth in Kodiak but show up in the data with a different homeport. Alaska Department of Labor and Workforce Development(DOLWD)Employment Data DATA PROVIDED FOR PROJECT: • Seafood processing employment by month and average monthly totals earned in Kodiak area • Seafood processing wage/salary income earned in Kodiak area • Number of seafood processing workers working in Kodiak, by local residents,other Alaska residents, and non-Alaska residents The State of Alaska tracks wage/salary employment, in terms of monthly worker counts, average monthly employment,and annual worker totals.The data can be sorted by occupation and industry. It also includes wage/salary earnings. Traditional government employment data does not include estimates for the commercial fishing sector. Data is based on employers who pay into the unemployment insurance(Ul)program.Commercial fishermen(and their crew)are exempt from paying Ul taxes.However,DOLWD does produce separate monthly employment estimates for the commercial fishing sector, including the Kodiak region. While these statistics provide a measure of employment, they tend to understate employment activity because skippers and crew are only counted in months when a landing was made.Commercial fishermen spend considerable time before and after the season tending to fishing vessels and gear.In addition,fishermen often work much longer hours than most other professions during the season.McDowell Group has developed alternative methodologies for estimating average monthly employment in the commercial fishing sector and uses license/landings data to count the number of fishermen. Executive interviews with Industry Contacts(Private and Confidential Data) Economic Analysh Consulting Services Proposal McDowell Group,fnc.•Page 5 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 40 of 257 AGENDA ITEM #13.6.1. DATA PROVIDED FOR PROJECT: • Trawl skipper/crew composition and average payment terms • Profile of common leasing practices and costs • Timing of processing operations and interaction with various regional fisheries • Processor dependence an various fisheries and species to support profitable operations • Purchasing and other economic connections between fishermen,processors,and Kodiak's service and supply sector. • Processors' and fishermen's concerns, and likely operational and investment responses to potential fisheries management measures Public data sets do not provide all of the data that is essential in conducting seafood industry economic impact analyses.To fill information gaps, McDowell Group interviews industry contacts and blends their input with data from government agencies.For example,we can interview trawl fishermen about common skipper/crew payment terms.These terms are often expressed as a percentage of the vessel's ex-vessel value.We then apply these averages to ex-vessel value for that fleet to estimate labor income for skippers and crew.With more than 40 years of experience consulting in the seafood industry,we have developed an exceptional list of contacts representing a wide array of perspectives.We will draw upon those contacts for this project. Other Sources of Information McDowell Group will draw upon a variety of data as needed to conduct this study.For example,Army Corps of Engineers Waterborne Commerce Database provides seafood shipping statistics to/from Kodiak(and other Alaska ports).Internal Revenue Service data provides income data at the community level,The U.S.Bureau of the Census and Bureau of Economic Analysis provide a wide range of data related to economic conditions in Kodiak. We will also compile and review any relevant studies addressing the potential economic impact on Kodiak of GOA fisheries or potential management changes in those fisheries.This may include work conducted by Alaska Fisheries Science Center Economic and Social Sciences and Research Program, North Pacific Fisheries Management Council Scientific and Statistical Committee,Commercial Fisheries Entry Commission,and others. The purpose of this exercise is to avoid replicating research already done for related purposes. Finally, we will work closely with the City of Kodiak and Kodiak Island Borough to gather all available information concerning community investment in infrastructure and services used by participants in GOA and other fisheries. This will include harbor facilities and services,water and sewer/waste water utilities,solid waste collection and disposal,road maintenance,and other community-supported infrastructure and services. Economic Impact Analysis While data collection is a principal goal of this project,the scope of work also requires analysis of the existing relationship between the seafood industry and the broader Kodiak economy.Essentially,this is an exercise of following money through the local economy,including: .......... ------- Economic Analysis Consulting Services Proposal McDowell Group,Inc.,Page 6NW Contract No. FY2016-17 Economic Analysis Consulting Services... Page 42 of 257 AGENDA ITEM #13.6.1. • Commercial fishermen's gross revenue that is spent in Kodiak,in support of fishing operations and in support of workers and households dependent on that income. This can include Kodiak resident fishermen(skippers and crew)and nonresident fishermen who may spend a portion of their earnings in Kodiak. • Seafood processing revenue spent in Kodiak in support of processing operations and in support of workers and households dependent on that income, including Kodiak residents and nonresident processing workers who may spend a portion of their earnings in Kodiak. • Tax revenues received by local government either directly or indirectly from seafood industry-related activity. Money spent locally in support of fishing and processing flows through nearly every sector of the economy. Measuring the full economic impact of that spending is complex, but can be supported with input-output models.Economic models,such as IMPLAN,are useful in understanding the magnitude of total direct,indirect, and induced economic effects.IMPLAN is one of the most widely used U.S.input-output models for analyzing the economic impact of industrial and commercial activity. It uses county-level and statewide employment, payroll,and other data to define linkages between industries in the local economy and multipliers that predict the total impact of an economic stimulus. Multipliers can show either the number of direct, indirect, and induced jobs created per million dollars of output(spending),or the number of jobs or payroll dollars created in the support sector for each direct job or direct payroll dollar. IMPLAN measures jobs in terms of annual average full and part-time employment.The total(peak)number of workers is larger than the annual average. IMPLAN multipliers capture only'backward linkages;"that is,they capture only jobs associated with purchases of goods and services by a firm and its employees.IMPLAN multipliers do not capture"forward linkages,"or those downstream jobs associated with adding value to a product.For example,a commercial fishing multiplier does not include the economic impact of processing activity. While a useful tool,IMPLAN generally requires modification to accurately capture economic impacts related to commercial fishing and seafood processing. Further, the model is most useful for larger communities, and requires modification for work in smaller economies such as Kodialk's. The seasonal nature of fishing and processing, the high levels of non-resident participation, and other factors compromise the quality of unmodified IMPLAN multipliers in fishing-dependent communities."Off-the-shelf"IMPLAN multipliers for KIB include 10.6 jobs per million dollars of output in the commercial fishing sector, including 2.15 indirect and induced jobs per million dollars of output.The employment multiplier for seafood processing is 4.25 jobs per �ers fail to million of output, including 1.5 jobs per million in the support sector. ULnmocliftq, these multi li accurately capture the structural dependence of a coastal community like Kodiak on com=LnUia"!I and ........................._.........................I.................... processing activity. Further, the model is hampered by an inability to adequately consider the residency of ...................................................- industry .......1. participants.By gathering information(through interviews and other research tools)about the actual connection between fishing,processing,and the support sector,it is possible to modify the IMPLAN analysis to accurately reflect conditions in the local economy. ....................... Based on modified IMPLAN analysis,supported by,gri final and secondary research on the_Kodiak ecooRm the study team will establish quantitative relationships between commercial fishing and seafood processing activity,and the broader Kodiak economy.To the extent possible, this analysis will also consider economic relationships between commercial fisheries and the economies of outlying borough communities,such as Old Economic Analysis Consulting Services Proposal McDowell Group,Inc.•Page 7 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 44 of 257 AGENDA ITEM #13.6.1. Harbor, Port Lions, Ouzinkie, and Larsen Bay. The indirect and induced effects of commercial fishing and processing may be limited in these small communities,but the direct effects may be important. An understanding of the overall Kodiak economy and its key drivers is critical to this analysis. Without consideration of trends and impacts of other basic industries,such as the Coast Guard and the visitor industry, it is not possible to accurately measure the role of the seafood industry in the local economy.McDowell Group's proposed scope of work includes development of a summary profile of the Kodiak economy. s� In addition to the economic impact analysis described above,which focuses on existing conditions,the study team will consider longer-term,structural issues which are not easily captured in traditional impact assessments. Trends such as consolidation in commercial fishing and processing,shifts in the investment climate(potential f 'v ital flight" next, eneration participation in commercial fishm i(or barriers to entry for young fishermen), 9 P P and long-term community stability and economic sustainability in the face of significant industry change,are all important issues in Kodiak's seafood industry.The study team wii'l address these and related complex issues, to the extent possible, by examination of historical data on participation and investment in Kodiak-related commercial fishing, and investment/business development/ownership in the processing sector.We will also consider how the seafood industry's role in the Kodiak economy has evolved or otherwise changed over past decades in response to major shifts in fisheries management. Based on that analysis, we will assess how proposed management c:hanges�nigh 'have structural impacts on the Kodiak economy, and its role in the fishing industry. Cost Estimate for Predictive Model Development The RFP also calls for a Phase It effort where the consultant will provide a cost estimate to develop a predictive model showing the multiplier effects of the seafood industry,which can be used to assess potential effects of proposed changes in fishery management. Understanding indirect and induced effects of NPFMC options or proposals for GOA bycatch management would be a priority use for the model. As described above, it is necessary to perform economic impact modelling (in addition to extensive data collection)to achieve some of the Phase I project goals,namely„to show'' uq antitatively Vq,,,qA alitativey the uu� Kodiak due to proposed changes in fishery management by e thersState or fed era I mule make s.Somelolf the tasks re uired to develo a rei t v , ci . II b _o 9 p p dictive model will be completed under the Phase I scope of work. s -estimate rk.Therefore,under the Phase I contract,we will develop a cost estimate ko fully P _p.wm ...w ,, ... ,.,, , e., Y m .:u ...,_,. m „ - effects of specific develop a predictive model that w°'iTif"'"s�T o anal sis of the direct indirect, and induced changes in harvest volume, landings, income distribution, and other in activity or production.The model would be developed to provide additional detail and for ease of use and clarity of presentation.We will also consider the cost and mechanics of routinely updating the model and its supporting data, as new or improved data becomes available. --s,, m_1,,,i_ r,,,e, "" m....I........................................,,,_..................,,.,,,,,,,,,,,,,,,,,,.,,,,,.,,,,,,,,,,,,.,m,,,,,,,,,,,,,,,,,.,,,,..,,.,.,,,,,,,,,,,.,,,,,,-4.......o. ,,_................,,,,..............,,.,,,,,_.............,a.m, .,,_,,,,,,, Economic Analysis Consulting Services Proposal McDowell Group,Ine.•Page 8 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 46 of 257 AGENDA ITEM #13.6.1. Qualifications and Experience In business since 1972,McDowell Group is Alaska's most experienced multidisciplinary research and consulting firm.We conduct market and business feasibility studies,economic impact and cost/benefit analyses,market assessments,survey research,economic development planning,and program evaluations.With a staff of 16 professionals,the firm serves a broad range of private and public sector clients located in Alaska and elsewhere in North America.Over the past 43 years we have conducted approximately 2,000 research and consulting assignments for 350 private and public sector clients. A cornerstone of our practice is Alaska's commercial fishing and seafood processing industries. Our seafood .............. mm industry experience includes over 300 projects for local,state,and federal government agencies,Alaska Native corporate and tribal organizations,fishermen's associations,private processing companies,and other for-profit businesses. We bring to this project a clear understanding of commercial fishery and seafood processing economics, markets for Alaska fisheries resources,and community economics.Our resume of work related to measuring the economic impact of the seafood industry includes several major statewide studies and numerous regional studies.Our firm conducted the original Alaska Seafood industry Study,the first comprehensive assessment of the employment and income impacts of commercial fishing and seafood processing in Alaska.That study was unique in that when calculating employment it considered all of the time skippers and crew devote to their fishing business, not just time at sea actually fishing. Further, the study calculated net income earned by fishermen after all operating expenses are considered. In 2013, McDowell Group conducted another comprehensive assessment, the Economic Value of the Alaska Seafood Industry. That study measured the economic value of Alaska seafood statewide and in Alaska's coastal regions(including the Kodiak region).It quantified the direct and secondary effects of the Alaska seafood industry throughout the entire domestic supply chain.It measured the impact of Alaska seafood in the Washington State economy,and in the nation overall.That study,which is sponsored by ASMI,is currently being updated. Most recently(in 2015), McDowell Group prepared an assessment of The Economic impact of the Seafood Industry in Southcentral Alaska.Prepared for the Alaska Salmon Alliance,the report includes regional and local- level impact assessments along with descriptive profiles of industry activity in each community. Major seafood industry policy-related assignments conducted by McDowell Group include the 2006 State of Alaska Seafood Economic Strategies.Commissioned by the Office of the Governor,the goal of this project was to guide and align the state's commercial seafood policies over the long term to maximize economic benefit for Alaska.The report presents research findings,conclusions,and recommendations that address the State of Alaska's economic management of its commercial seafood resource. We prepared the Glacier Bay Compensation Plan Economic Assessment,In that study we were asked to calculate the economic loss that would be suffered by commercial fisheries permit holders, crew, processors, their employees, support businesses and communities that were dependent on fisheries resources in Glacier Bay,which was being closed to commercial fishing.McDowell Group was also asked to assist in the development of a compensation plan for equitably distributing the$23 million that had been set aside to compensate affected parties.This project ic'o'no ;na�;'si.'s n'su ing ices McDowell Group,Inc.-Page 9 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 48 of 257 AGENDA ITEM #13.6.1. included public meetings in eight communities and close coordination with the National Park Service,Alaska Department of Fish and Game,fishermen's organizations,and numerous local governments. Our team has conducted a number of economic impact studies focused on specific fisheries,including: • Economic Impact of the Commercial Halibut Fishing Industry in Areas 2C and 3A • Lost Economic Opportunity in the 2003-2008 Bristol Bay Sockeye Fishery • Bering SeolAleutfan Islands Crab Fisheries Survey,License Limitation and Buy Back Program • Southeast Alaska Seine Fleet Projected Ex-Vessel Earnings • Net Economic Benefit of Northern Lynn Canal Gillnet Fishery • Analysis of Inshore/Offshore Impacts on the CDQ Pollock Program • Economic Impacts of the Chinook Salmon Harvests in Southeast Alaska • Economic Impacts of IFQs on Rural Southeast Alaska • Socioeconomic Impacts of the Proposed IFQ System on Southeast Alaska Communities • The Economic Impacts and Condition of the Alaska Salmon Trail Fleet • An Assessment of the Formation of a JV Fishery by the Chignik Limited Entry Salmon Permit Holders • Economic Impact of Enhanced Salmon in Resurrection Bay • Economic Potential of the Southeast Alaska Sea Urchin Dive Fishery • Analysis of Commercial Fisheries in the Aleutians East Borough We have also prepared hatchery impact studies for Prince William Sound Aquaculture Corporation, Northern Southeast Regional Aquaculture Association,Douglas island Pink and Chum,Inc.,Southern Southeast Regional Aquaculture Association, Kodiak Regional Aquaculture Association, and Valdez Fisheries Development Association. Our seafood processing-related consulting assignments include the following: • Kake Seafood Plant Business Plan • Columbia River Commercial Fish Processing Center.Feasibility Analysis and Business Pion • Dillingham Seafood Processing Plant Feasibility Study and Business Plan • Atka Pride Seafoods Plant Restructing Plan • Feasibility Study of a Nelson Lagoon Seafood Processing Plant • Valdez Fisheries Development Association Regional Cold Storage Facility Business Plan • Feasibility Study and Business Plan for a False Pass Seafood Processing Plant • Bristol Bay District and Community Needs and Ice Machine Assessment • Feasibility Study for Reopening the Hydaburg Seafood Plant • Valdez Cold Storage and Processing Facility Feasibility Study • Fresh Seafood Freight Consolidation Facility:Analysis and Action Plan • Feasibility Study for Reopening the Hydaburg Seafood Plant • Business Plan and Feasibility Study for a Public Cold Storage in Wrangell In addition to this experience with seafood development throughout Alaska,our knowledge of Alaska seafood resources includes our 17-year contract with the Alaska Seafood Marketing Institute(ASMI)to provide periodic and ad-hoc seafood market information and analysis.We regularly research and report on seafood market and production conditions in Alaska,the U.S.,and worldwide.We have produced Salmon Market Bulletins for ASMI and its constituents since 1998, and All-Species Market Bulletins beginning in 2005. In addition, McDowell Group is regarded as a leading expert on sockeye markets through our work for the Bristol Bay Regional Seafood "I',"",',,"...............11111-1--—.1.111.............................. ................. ,_'__ Economic Analysis Consulting Services Proposal McDowell Group,Inc.-Page 10 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 50 of 257 AGENDA ITEM #13.6.1. Development Association (BBRSDA). Further, we are currently engaged in a major research project for the National Marine Fisheries Service in which we are preparing detailed wholesale market profiles for 16 different Alaska groundfish products. Our work in the Kodiak area (other than regional analysis as part of statewide studies)includes two studies commissioned by the Kodiak Island Borough in the early 2000s. In the study An Assessment of the Socioeconomic Impacts on Kodiak of Management Alternatives in the Alaska Groundfish Fisheries Draft Programmatic Supplemental Environmental Impact Statement McDowell Group assessed the impacts on the Kodiak economy of proposed changes to federal groundfish management in the Gulf of Alaska,Bering Sea and Aleutian Islands areas.Groundfish comprised 70 percent of volume and over 40 percent of value of fish landed in Kodiak,and therefore provided one of the most important components of Kodiak's base economy.This study developed a model of the Kodiak economy using Department of Labor data and independent estimates of fishing employment.McDowell Group then assessed anticipated changes in the Kodiak economy for each of the nine fishery management alternatives proposed by the National Marine Fisheries.Our Analysis of Economic Impacts from Fishing Restrictions on the Kodiak Island Borough Economy was an update of the study reflecting changes in Kodiak's economy due to fishery abundance,market conditions,and management regimes. Of particular relevance to Kodiak,McDowell Group conducted the 2012 study Economic Impact of Decline in Karluk Lake Sockeye and Benefits of Rehabilitation.KRAA commissioned McDowell Group,Inc.to provide an assessment of the negative economic impacts associated with the Karluk River system's recent productivity declines,and an assessment of the economic benefits of restoring Karluk sockeye salmon run strength. .............................. ............................ ........ Economic Analysis Consulting Services Proposal McDowell Group,loc.-Page 11 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 52 of 257 AGENDA ITEM #13.6.1. References Ray Ruitta Acting Executive Director,Alaska Seafood Marketing Institute 311 N.Franklin Street,Suite 300,Juneau,AK 99801-1147 Project reference:Economic Value of the Alaska Seafood Industry and other work performed by McDowell Group for ASMI over the past 14 years.The economic value study prepared by Andy Wink and Jim Calvin has served to inform policy makers and others about the important economic role of Alaska's fisheries resources in Alaska,Washington State,and nationally. Email:rriu�skaseafood.oro Phone:907-465-5560 Arni Thomson Director,Alaska Salmon Alliance Project reference:Southcentral Seafood Impact Study. The project team of Andy Wink,Jim Calvin and Garrett Evridge prepared this report which the Alaska Salmon Alliance is using to communicate the importance of commercial fisheries to the economic well-being of Southcentral Alaska communities including Kenai,Homer,Seward,Valdez,and Cordova.The study has also served to inform people about the important role of the seafood industry in the Anchorage economy. Email:athomsonakt MALI ;= Cell Phone:907-929-0388 Other McDowell Group References (These McDowell Group clients can attest to the quality of our economic analyses and our commitment to fully meeting client needs.) Bill Popp President 81 CEO,Anchorage Economic Development Corporation 510 L Street,Suite 603,Anchorage,AK 99501 Project reference: Various economic impact assessments and annual economic forecasts Email: ppCaedcweb.com Phone:907-258-3700 Tyson Fick Communications Program Director—Alaska Seafood Marketing Institute 311 N.Franklin Street,Suite 300,Juneau,AK 99801-1147 Project reference:Economic Value of the Alaska Seafood Industry Email:tfi.k -alaskaseafoad.oro Phone:907465-5560 Kim Kiefer City Manager,City and Borough of Juneau Project reference:Juneau Economic Development Plan Email:. 9417mi:,rrf Phone:907-586-5240 John Binkley President,Cruise Line Agency of Alaska Project reference:Economic Impact of Alaska's Cruise Industry 360 K St#300,Anchorage,AK 99501 Email:, @&EwzQLg Phone:907-743-4529 Analysis Consulting Services Proposal mm mMcDawel!Group,Inc.•Page 1 Economic Anal ,2 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 54 of 257 AGENDA ITEM #13.6.1. McDowell Group Study Team ............... The McDowell Group project team will be led by Principal Jim Calvin,who will serve as project supervisor.Jim will have overall responsibility for the successful completion of the assignment.He will be joined by Andy Wink, the firm's senior seafood industry analyst and primary author of McDowell Group's recent seafood industry economic impact reports.Analysts Garrett Evridge and Stephanie Warpinski will round out the core team.Other McDowell Group staff will be called upon to the support the team as needed. Principal Jim Calvin's specialties include economic and socioeconomic impact analyses,cost/benefit analyses, business feasibility studies,and local,regional,and statewide economic profiles.He has been with the McDowell Group for 28 years. Since joining the firm, Jim has completed approximately 400 research and consulting assignments related to Alaska industry and economics for 100 government and private sector clients.Jim has conducted socioeconomic impact analyses for a broad range of Alaska resource development projects and industries.In the seafood industry he has prepared statewide and regional economic impact studies,fisheries impact assessments, hatchery impact studies, seafood product market assessments, and a variety of other reports related to Alaska's seafood industry. Jim has conducted community-level economic modeling and analyses in dozens of Alaska's communities, including Kodiak. Jim's formal education includes a Master of Science in mineral economics from the University of Alaska,Fairbanks. Senior Seafood Industry Analyst Andy Wink is a project manager specializing in seafood market analysis, feasibility studies,and economic impact studies.He was primary researcher and author of McDowell Group's comprehensive assessment of the Economic Value of the Alaska Seafood Industry,conducted in 2013 for ASMI. Andy provides regular and ad-hoc research and analysis for the Alaska Seafood Marketing Institute's Seafood Market Information Service (SMIS). He has also worked on a variety of seafood-related projects such as economic impact reports for Alaska salmon hatcheries,Russian fisheries analysis,history of pink salmon product development, and a snow crab market report for the Newfoundland/Labrador Department of Fisheries and Aquaculture. Andy's seafood industry-related research places him in frequent contact with senior operations/marketing staff from all of the largest seafood processors operating in Alaska. Prior to joining McDowell Group in 2010,Andy worked for the Alaska Department of Commerce,Community,and Economic Development administering the final phase of the S 35 million Alaska Fisheries Revitalization Program and spent three years as a DOLWD labor economist specializing in resident hire and seafood industry analysis. Project Manager Garrett Evridge has extensive experience in economic impact analyses,including seafood industry-related work.Garrett was McDowell Group's lead researcher and project manager on the 2014 Trends and Opportunities In Alaska Maritime industrial Support Sector.That study assessed the capacity of maritime industrial support(MIS)services in the state,profiled in detail the composition of the Alaska fleet(in terms of type of vessel and homeport),and made recommendations on how the MIS sector might be strengthened.A lifelong Alaskan from Kodiak,Garrett has been active in salmon,crab,cod,and halibut commercial fishing from the Bering Sea to Prince of Wales Island. Garrett holds a bachelor's degree in Economics and is currently pursuing his Masters of Science in Resource and Applied Economics from UAF. Economist Stephanie Warpinskil joined McDowell Group in 2015,adding depth to the firm's seafood and fisheries expertise.She recently completed her Masters of Science in Resource and Applied Economics from the McDowell Group,Economic Analysis Inc.•-Page 13 n—", " suitin"g—,S",er-v," --" Services I Contract No. FY2016-17 Economic Analysis Consulting Services... Page 56 of 257 AGENDA ITEM #13.6.1. University of Alaska Fairbanks.Her master's thesis involved an economic analysis of the Alaska sablefish fishery, including the impacts of the IFQ system on sablefish ex-vessel prices and revenues.Stephanie is a lead analyst on McDowell Group's wholesale market analysis for 16 different Alaska groundfish products, being prepared for National Marine Fisheries Service. More detailed resumes for the McDowell Group project team are provided in the Appendix. I-- ---.................. ......... Ec. ic Analysis Consulting Services Proposal McDowell Group,Inc.•Page 14 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 58 of 257 AGENDA ITEM #13.6.1. Fee Schedule and Timeline ............. ............... ............ Fee Schedule McDowell Group's proposed professional services for this project is $41,440. With an expense budget of $2,500, the total proposed project cost is $43,940. Expenses are based on travel between Kodiak and Anchorage. If our proposed budget exceeds available resources,we look forward to working closely with KIB to modify our scope of work and budget so as to most efficiently meet the research and analysis needs of the Borough. Study Team Professional Services Rates and Costs Calvin(Principakin-Charge) 64 $130 $8,320 Wink(Lead Economic Analyst) 96 $120 $11,520 Evridge(Database Manager and Analyst) 96 $120 $11,520 Warpinski(Economic Analyst) 64 $115 $7,360 McDowell Group Support Staff 32 $85 $2,720 Totals 352 $41,40 Project Budget by Task eriiicesi- Secondary Data Collection 96 Database Development 64 Primary Research(interviews) 32 Impact Analysis and Reporting 120 Predictive Model Development Cost Analysis 40 Total Professional Services Hours 352 Total Professional Services Cost $41,440 Travel and Per Diem $2,500 Total Proposed Project Budget $43,940 Timeline McDowell Group is prepared to begin work immediately upon contract signing. We would require approximately 90 to 120 days to complete the initial research and analysis,depending on the final scope of work as defined in consultation with KIB.Recognizing that the contract has a term of two years,with an option for a third year,we look forward to supporting KIB with model development and additional economic analysis of fisheries management proposals,as needed,on an on-going basis. Economic—.....,Analysis"",...........Consulting Services Proposal........................................ ——........................................................_Mc'D"owell Group,Inc.•Page 15 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 60 of 257 AGENDA ITEM #13.6.1. Appendices: Project Team Resumes Biographies for Key Project Staff JIM CALVIN, PRINCIPAL Education: MS,Mineral Economics,University of Alaska Fairbanks BS,Western Washington University i Years with McDowell Group:28 years a Jim Calvin has authored, managed or supervised more than 400 consulting a�gtr v and research assignments throughout Alaska,from Kotzebue to Ketchikan,for 100 government and private sector clients.Jim's specialties include economic and socioeconomic impact analyses,cost/benefit analyses,business feasibility studies, and local, regional, and statewide economic profiles.As McDowell Group's Managing Principal, Jim has supervised dozens of the projects related to Alaska's seafood industry, Including industry and fishery economic impact studies,plant feasibility studies,and market assessment.Jim's experience with the Kodiak area economy includes that gained in a major transportation planning study,the 2011 Island-Wide Transportation feasibility Study for Kodiak Island.That study assessed the feasibility of a Kodiak Island-wide ferry and road transportation system connecting the Island's outlying communities to the city of Kodiak.The study included visits to and analysis of the economies of Old Harbor,Akhiok,Larsen Bay, Karluk,Port Lions,and ouzinkie,as well as the community of Kodiak. Related Project Experience • Jim has managed economic impact studies for every major industry in Alaska and dozens of resource development projects.In addition to seafood industry-related projects,Jim has managed studies of the economic impact of Alaska's oil and gas industry(three editions),the visitor Industry(four editions), and the mining industry(annually).His economic impact work also includes studies of the impact of the University of Alaska(statewide,regional,and campus level),the economic impacts of early learning and child care services in Alaska,and the economic impact of alcohol and drug abuse in Alaska,among others. These projects include detailed assessment of direct, indirect, and induced impacts (the multiplier effects),using models such as IMPLAN and a variety of other analytical tools. a Jim served as lead researcher and co-author on the original Alaska Seafood Industry Study—a milestone project in the quantification of the economic impacts of one of Alaska's largest industries.Prior to this study, the economic role of the seafood industry In the state and each of its regions had not been accurately measured.Participation and earnings models developed for the study yielded new data on seafood harvesting employment and net income,as well as on other aspects of the industry. ■ Jim was project manager for the 2002 Glacier Bay Compensation Plan Economic Assessment.In 1999, the National Park Service initiated a plan to close the waters of Glacier Bay National Park to all commercial fishing—an area with over 50 years of commercial fishing activity.Jim lead the analysis to Economic Analysis Consulting Services Proposal McDowell Group,Inc.•Page 16 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 62 of 257 AGENDA ITEM #13.6.1. calculate the economic loss suffered by commercial fisheries permit holders, Crew, processors, their employees, support businesses, and communities that were dependent on commercial fishing in Glacier Bay.Jim also assisted in the development of a compensation plan for distributing the$23 million set aside to compensate affected parties. Jim also managed a comprehensive assessment of the economic impacts of critical habitat designations in Alaska (2013). Conducted for the Alaska Department of Commerce, Community, and Economic Development, the study evaluated costs to businesses and investors in Alaska from critical habitat designations(CHDs)under the Endangered Species Act(ESA). q 1 , ANDY WINK, SENIOR SEAFOOD ANALYST Education; BS,Economics,University of Wisconsin-La Crosse BS,Finance,University of Wisconsin-La Crosse Years with McDowell Group:5 years Andy is an authority an economic impacts and market research related to the Alaska seafood industry.He contributed to several recent projects specifically dealing with economic impacts and issues of the seafood industry in Kodiak, and was named the"top fish economist"of 2014 by Alaska Fish Radio,Andy's specialties include economic and socioeconomic impact analyses relating to the Alaska seafood industry, seafood market analyses, seafood processing plant feasibility studies,and local,regional,and statewide economic profiles. Prior to joining McDowell Group,Wink was a labor economist with the Alaska Department of Labor and Workforce Development and focused on resident hire and seafood industry employment analyses. RELATED PROJECT EXPERIENCE • Served as project manager and lead analyst of the Econorrik Value of the Alaska Seafood industry report, which quantified impacts at a regional,statewide,and national level.The analysis included a chapter on impacts in the Kodiak region,The report is in the process of being updated. • Managed a recent project quantifying community-level economic impacts in Anchorage, Mat-Su Borough,the greater Kenai area,Homer,Seward,Cordova,and Valdez.The report studied economic impacts of the seafood industry in Southcentral Alaska. • Contributed to an assessment of trends and opportunities in the Alaska maritime support sector, including a profile of Kodiak vessels,port infrastructure,support businesses,and other maritime assets. • Managed a project examining the economic impacts of declining Karluk River sockeye runs and the potential benefits of rehabilitation efforts. Economic Anal .........."I'l""Ill.,""",'..,-.,..-".",-"""","�.-,�--��"I.. ...... 'Proposal McDowell Group,Inc.-Page 17 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 64 of 257 AGENDA ITEM #13.6.1. • Regularly provides strategic consulting to ASMI and BBRSDA regarding the likely impact and reaction to changes in market demand,regulatory requirements,or environmental conditions. • Currently managing a series of wholesale market profiles for Alaska groundfish and crab species caught in federal fisheries. GARRETT EVRIDGE, RESEARCH ANALYST aFn Education: MS,Natural Resource and Applied Economics,University of Alaska Fairbanks(Expected Completion:December 2015) BA,Economics,University of Alaska Fairbanks years with McDowell Group:3 years A lifelong Alaskan from Kodiak,Garrett has either managed or provided support for a wide variety of fisheries and maritime projects while at McDowell Group. He has fished commercially for salmon, halibut,cod, shrimp, and crab in the Bering Sea, Kodiak, Prince William Sound, and Southeast.His commercial fishing experience and experience on maritime economic and socioeconomic projects across the state qualify him as an integral member of our seafood team. • Managed the Trends and Opportunities in the Alaska Maritime Industrial Support Sector report, which examined the Alaska fleet of nearly 10,000 vessels,maritime infrastructure in 22 Alaska communities,and maritime services available in coastal cities and towns in the state.Garrett presented the findings of this report at the 2015 Southwest Alaska Municipal Conference. • Contribut ed to a variety of fisheries and maritime projects for clients including the Alaska Salmon Alliance, Alaska Seafood Marketing Institute, Valdez Fisheries Development Association, Alaska Department of Commerce, Community, and Economic Development, and Bristol Bay Regional Seafood Development Association. • Currently providing support for a project producing market profiles for Alaska groundfish and crab species caught in federal fisheries including the Gulf of Alaska. .. Economic Analysis Consulting Services Proposal � � � McDowell Group,Inc.•Page 18 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 66 of 257 AGENDA ITEM #13.6.1. g( ;4liiiii�"IIII Ililll STEPHANIE API SKI, ECONOMIST Education: MS,Resource and Applied Economics,University of Alaska Fairbanks •m '6 BS,International Business and Economics,Marquette University Stephanie joined McDowell Group as an economist in 2015,adding depth to the firm's seafood and fisheries expertise.She recently completed her Masters of Science in Resource and Applied Economics from the University of Alaska Fairbanks. Her master's thesis involved an economic analysis of the Alaska sablefish fishery,including the impacts of the IFCI system on sablefish ex-vessel prices and revenues. Stephanie is McDowell Group's lead researcher on its development of Wholesale Market Profiles for Alaska Federal Groundrish Fisheries. The comprehensive market research project includes assessing market conditions for 17 different product forms, including those produced from Pollock,Pacific cod,halibut,sablefish,yellowfin sole,rock sole,Atka mackerel, Pacific Ocean Perch,king crab,and snow crab products. Stephanie's professional interests in sustainably developing Alaska's marine resources coincides with her longtime research interests in international trade and economics. Originally hailing from the Midwest, she graduated from Marquette University in Milwaukee, Wisconsin with a bachelor's degree in International Business and Economics and worked at the World Trade Center Wisconsin in international market analysis. — Economic Analysis Consulting Services Proposal � MCI)Dwell Group,Inc. Page 19 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 68 of 257 AGENDA ITEM #13.6.1. CUP September 4,2015 Bud Cassidy,Borough Manager Kodiak Island Borough 710 Mill Bay Road,Room 125 Kodiak,Alaska 99615 Dear Mr.Cassidy, Thank you for the opportunity to clarify aspects of our proposal to provide economic consulting services.As requested,we are providing more detail about how our proposed budget is allocated among various tasks. In the table below we provide professional services budgets for each of the five tasks defined in our proposal. Our first two tasks, Secondary Data Collection and Database Development are together budgeted at $17,600. In these tasks we will gather all available secondary data regarding Kodiak-related fisheries harvests (volume,value,gear type,participation, residency,etc.)and production(landings,volume by product type, first wholesale value, employment, residency of work force,taxes, etc.).One time-consuming aspect of this task is working closely with the various agencies to gather and present as much data as possible without compromising data confidentiality.Database Development involves making the database accessible and user- friendly with formatting,directories,user notes,and source notes.It also includes creation of a set of summary tables and graphs that would reside in the Excel file that houses all the data. Project Budget by Task Professional Services Secondary Data Collection 96 $10,560 Database Development 64 $7,040 Primary Research{Interviews) 32 $3,680 Impact Analysis and Reporting 120 $15,000 Predictive Model Development Cost Analysis 40 $5,160 Total Professional Services Hours 352 Total Professional Services Cost $41,440 Expenses Travel and Per diem $2,500 Total Proposed Project Budget $43,940 The next two tasks, Primary Research and Impact Analysis and Reporting, are the steps needed to understand the full economic impact of the seafood industry in Kodiak,including multiplier effects.Interviews will be conducted to augment our internal knowledge about how local spending in support of commercial fishing and processing activities impacts the Kodiak economy. Informed by these interviews and McDowell Group's experience working in coastal Alaska communities,a model will be constructed to measure the direct, 9360 Glacier Highway,Suite 201 -Juneau,Alaska 99801 •Telephone 907.586.6126 www.mcdowellgroup.net Contract No. FY2016-17 Economic Analysis Consulting Services... Page 70 of 257 AGENDA ITEM #13.6.1. indirect,and induced economic effects of the seafood industry,This analysis will provide a current"snapshot" of the seafood industry's role in the Kodiak economy. The final task in our proposal,Predictive Model Development Cost Analysis,is time set aside to work with the Fisheries Work Group and other stakeholders to clarify needs and expectations regarding a predictive model for Kodiak.Based on the results of that process we will develop a conceptual framework for a model which we would verify with the Work Group,then derive a detailed cost estimate for building and applying the model to an initial set of potential changes in fisheries management.Model development of this nature can be a complex and costly undertaking; it is important that model designers have a very clear understanding of client expectations. We understand the Fisheries Work Group is interested in having at this time a preliminary estimate of predictive model development cost. We will develop and communicate that estimate prior to the next Work Group meeting. We look forward to speaking with the Fisheries Work Group about Kodiak's needs for economic consulting services and about our proposal. Please do not hesitate to contact us if you have any additional questions about our proposal.We appreciate this opportunity to offer our professional services to the Kodiak Island Borough and the Fisheries Work Group. Sincerely, Jim Calvin,Principal McDowell Group,Inc. Phone:907-586-6130 Email:jim.calvin@mcdowellgroup.net Economic Analysis Corsultin Services for Kodiak Island Borough-,..... ............._..... -..-........,.,_.,-.-,.-p„-I, -..__e"2 g McDowell Group,lnc.•Page 2 Contract No. FY2016-17 Economic Analysis Consulting Services... Page 71 of 257 AGENDA ITEM #13.6.2. KODIAK ISLAND BOROUGH AGENDA STATEMENT '� � NOVEMBER 5, 2015 Pew . uti ASSEMBLY REGULAR MEETING TITLE: Contract No. FY2016-21A Amending Contract FY2016-21 Providence Kodiak Island Counseling Center of Kodiak, Alaska to Provide Mental Health Services for the 2015-2016 School Year. ORIGINATOR: Meagan Christiansen FISCAL IMPACT: Yes $400,000 FUNDS AVAILABLE: Yes Account Number: 201-201 430-165 Amount Budgeted: $400,000 SUMMARY STATEMENT: The contract with Providence Kodiak Island Counseling Center provides mental health services for Kodiak Island Borough schools. The contractor has worked with the school district to identify and document a mutual understanding of the program's scope within the budgeted amount. The original contract No. FY2016-21 was erroneously produced in the amount of$381,350 and approved before the error was identified. The budget for this item was produced upon the agreement that the contract amount for the 2015-2016 school year would be $400,000. This amendment reflects the$400,000 budgeted and agreed upon amount. RECOMMENDED MOTION: Move to authorize the Manager to execute Contract No. FY2016-21A Amending Contract FY2016-21 Providence Kodiak Island Counseling Center of Kodiak, Alaska to Provide Mental Health Services for the 2015-2016 School Year in an amount not to exceed $400,000. Kodiak Island Borough Contract No. FY2016-21A Amending Contract FY2016-21 Providen... Page 72 of 257 AGENDA ITEM #13.6.2. MENTAL HEALTH SERVICES THIS AGREEMENT is entered into by and between the Kodiak Island Borough, Alaska ("Borough") and Providence Health and Services -Washington dba Providence Kodiak Island Counseling Center. ("Contractor") for the purpose of setting forth terms and conditions pursuant to which the Contractor shall be contracted to provide mental health services. WITNESSETH Section 1. INTENT OF AGREEMENT. The Contractor is hereby contracted to provide a Mental Health in the Schools Program as described in the attached annual collaborative plan and fulfill all of the mental health services required by funded grants through the State of Alaska Department of Health and Social Services for community mental health program services. Contractor agrees to be bound by the same collaborative plans and grants. Section 2. SCOPE OF WORK. During Fiscal Year 2015-2016, the Contractor shall provide the staffing required to deliver the services specified in the mental health in the schools collaborative plan and the grants from the State of Alaska. The Contractor will complete all documentation, billing and reporting as specified. The Contractor shall submit a monthly activity report of all activities of the Contractor by the 10h day following the end of each month to the Borough Manager and the School District Superintendent. Further, the Contractor shall provide financial summaries to the Administrative Service Review Team meetings to be held quarterly beginning in calendar year 2015-2016 as mutually agreed to by all parties. Section 3. TERM, Unless earlier terminated, this agreement will remain in effect beginning July 1,2015 and ending June 30,2016. This agreement will correspond with the Lease Agreement currently in effect between the Kodiak Island Borough and Providence Health and Services —Washington. At any time either the Borough or the Contractor may terminate this agreement by 30 days written notice to the other party. This agreement shall terminate 30 days from the notice if either party gives a written notice of its desire to reopen negotiations to the other party. This agreement shall terminate 30days from the date of such notice without further action by either party and shall be of no further force and effect other than to perform any obligation incurred but not paid prior to termination. However,this agreement will not terminate 30 days from the notice if either party gives a written notice of its desire to reopen negotiations to the other party. If this notice is given before 30 days have passed after a written termination notice has been given,the running of those 30 days shall be tolled for 60 days. During this 60-day period,the parties will negotiate in good faith. This agreement shall remain fully in force during the 60-day negotiation period. If the issue has not been resolved to the satisfaction of both parties by the end of the 60-day period, then the 30-day termination period,if applicable,will begin running again from where it stopped. Contract No. FY2016-21A Amending Contract FY2016-21 Providen... Page 73 of 257 AGENDA ITEM #13.6.2. Section 4. COMPENSATION. Compensation for all services rendered under this agreement, Contractor shall be paid quarterly in 4 equal installments beginning on October 1, 2015 of $100,000 for a total fiscal year 2015-2016 contract amount of $400,000. IN WITNESSETH WHEREOF the parties have executed this Agreement on this_ day of ,2015. KODIAK ISLAND BOROUGH Providence Health and Services- Washington,dba Providence Kodiak Island Counseling Center Charles Cassidy, Cindy Go u , Borough Manager Area Opera' s dministrator ATTEST: Nova Javier,Borough Clerk Contract No. FY2016-21A Amending Contract FY2016-21 Providen... Page 74 of 257 AGENDA ITEM #13.C.1. Introduced by: Borough Manager 1 Requested by: Borough Assembly 2 VERSION 3 Drafted by: Special Projects Support 3 Item #7 wording Adopteded: 11/05/2015 4 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2016-09 8 9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND 10 BOROUGH ADOPTING A STATE LEGISLATIVE CAPITAL 11 IMPROVEMENT PROJECTS PRIORITY LIST FOR THE 2016 12 LEGISLATIVE SESSION 13 14 WHEREAS, the Kodiak Island Borough represents approximately 14,000 residents of the 15 Kodiak Island Archipelago living in six incorporated cities and one community governed by 16 a tribal council government; and 17 18 WHEREAS, a Borough—wide capital improvement program has been adopted by the 19 Kodiak Island Borough Planning &Zoning Commission which identifies major needs of the 20 island community for the next five years; and 21 22 WHEREAS, the Kodiak Island Borough Assembly has identified major projects to submit 23 to the Alaska Governor and State Legislative Delegation for funding consideration; 24 25 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK 26 ISLAND BOROUGH THAT: 27 28 Section 1: The Kodiak Island Borough's State Legislative capital improvement project 29 priorities for the 2016 legislative session are as follows: 30 31 1. M/V Tustumena Replacement Vessel Construction 32 Estimated Project Cost $238,000,000 33 State Funding Request $50,000,000 34 35 The Alaska Department of Transportation and Public Facilities is currently in the process 36 of designing the M/V Tustumena replacement vessel. The M/V Tustumena was built in 37 1964 and serves the communities of South Central, Kodiak Island and Southwest Alaska. 38 It is one of two ocean class vessels in the Alaska Marine Highway System (AMHS) fleet. 39 Because of its size and design, it is the only AMHS vessel that is capable of serving all 13 40 ports of call between Homer and Unalaska. Retiring and replacing the M/V Tustumena 41 with a vessel that is equally, if not more, versatile and seaworthy will provide reliable 42 marine transportation service well into the future for the communities, residents and 43 businesses in South Central, Kodiak Island and Southwest Alaska (from the Alaska 44 Marine Highway System website). 45 46 The M/V Tustumena is an essential service to the communities of Kodiak Island. As such, 47 the Kodiak Island Borough is requesting that the Governor plan to include in the capital 48 budget a $50,000,000 deposit into the Vessel Replacement Fund to provide funding for 49 the construction of the replacement vessel. 50 Kodiak Island Borough Resolution No. FY2016-09 Page 1 of 4 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 75 of 257 AGENDA ITEM #13.C.1. 51 2. Anton Larsen Bay Road Extension to Ice Free Water 52 Estimated Project Cost $8,000,000 53 State Funding Request $8,000,000 54 55 An extension of the Anton Larsen Bay Road to ice free waters will provide year around 56 access to those communities located in the Kupreanof Strait as well as those who use the 57 island's west side for commercial and recreational purposes. Many times during the year 58 travel by vessel to/from Kodiak is treacherous. Extending the road to ice free waters 59 makes traveling safer, providing access to critical services located in the City of Kodiak 60 including hospitals and businesses. This route was identified in the Kodiak Transportation 61 Plan as an important upland facility. 62 63 The Ouzinkie Native Corporation subsidiary, Spruce Island Development Corporation 64 (SIDCO) received a $450,000 legislative grant for planning and design. With that grant 65 funding SIDCO is working with DOT finalizing the route and developing a more formal cost 66 estimate. 67 68 Funding is requested from DOT for construction of this road as it is an extension of an 69 existing state roadway. Additionally, the land owner, Ouzinkie Native Corporation, has 70 agreed to donate ownership of the road right-of-way to the State when construction 71 funding is obtained; and another local organization, Sun'aq Tribe of Kodiak, is working to 72 obtain BIA or other road grant funding to support the project. 73 74 75 3. East Elementary Traffic Flow Improvements 76 Estimated Project Cost $2,000,000 77 State Funding Request $2,000,000 78 79 There is a safety issue in the East Elementary School parking lot. The school was 80 constructed in 1966 with a substantial addition in 1988. The facility now totals 39,842 81 square feet with twenty-five teaching stations. Since the expansion, increased traffic flows 82 due to business development in the area have created dangerous vehicle/student hazards 83 when students are entering and leaving school. Reconfiguration of the parking area will 84 reduce risks by providing for a safer separation of pedestrians, small vehicle traffic and 85 bus loading/unloading. The project will require an increase in the total area of the parking 86 lot to allow adequate parking to support increased building usage and occupant load. 87 88 89 4. Service Area Road Improvements and Paving 90 Estimated Project Cost $5,000,000 91 State Funding Request $5,000,000 92 93 This project addresses the on-going need to improve portions of Borough Service Area 94 roads. There are approximately 26 miles of road among four Road Service Areas that 95 connect residential neighborhoods with the greater Kodiak community. Paving projects will 96 address main thoroughfares or busy neighborhood roads. Improvements to major 97 drainage courses, installation of guard rails, and other identified road improvement needs 98 may also be addressed with this funding. Priorities will be given to collector roadways 99 with relatively higher volume use and further based on recommendations made by the 100 elected service area boards. 101 Kodiak Island Borough Resolution No. FY2016-09 Page 2 of 4 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 76 of 257 AGENDA ITEM #13.C.1. 102 103 5. Fire Protection Area No. 1 Fire Tanker/Tender Vehicle 104 Estimated Project Cost $420,000 105 KIB Funding Sources: Service Area Funds $320,000 106 State Funding Request $100,000 107 108 The Bayside Fire Station provides fire protection to the residents and visitors of Fire 109 Protection Area No. 1. Bayside Fire Station's existing fire tanker/tender vehicle that 110 serves the area is 32 years old and in need of replacement. The estimated cost of a new 111 fully equipped 3,000 gallon fire tank/tender vehicle delivered to Kodiak is $420,000. Fire 112 Protection Area No. 1 has $320,000 to fund the purchase of the vehicle. The remaining 113 $100,000 required to complete the purchase is requested. 114 115 116 6. Mill Bay Beach Access Upgrade 117 Estimated Project Cost $200,000 118 State Funding Request $200,000 119 120 Mill Bay Beach is a recreational area heavily used by residents, sport fishermen and 121 community groups who come to access this beach site close to town. Time, tide and use 122 have eroded safe access to the two stretches of beach at this site. The project has been 123 through the design and engineering process. New construction items proposed for this 124 project include new stairs, walkways, and trail enhancements between the two beaches 125 as well as a small raft/kayak launch. 126 127 128 7. Drainage Improvements to the Chiniak Highway at Sargent Creek 129 Estimated Project Cost $54,000 130 State Funding Request $54,000 131 132 Heavy rains along with high tides consistently cause Sargent Creek to flood and diverge 133 from its channel. This causes flooding at the intersection of the Chiniak Highway and 134 Sargent Creek Road. This intersection is the only roadway in and out of Bells Flats 135 subdivision. The flooding occurring here impedes safe travel and often leaves motorists 136 stranded and unable to reach homes or critical services located in town. 137 138 This request is to provide the DOT in Kodiak funding to construct spot improvements for 139 bank stabilization, armoring, and rechanneling as needed to keep the Sargent Creek in its 140 channel and stop the flooding of the roadway. 141 142 143 8. Monashka Bay Water and Sewer Project: Feasibility, Planning and Design 144 Estimated Project Cost $500,000 145 State Funding Request $500,000 146 147 There are 256 residential parcels that lie outside the reach of the existing sanitary sewer 148 and public water utilities in the Monashka Bay area. The soil and topography in this area 149 are not ideal for septic systems and many are failing. The construction of a wastewater 150 treatment facility at the Kodiak landfill provides an option for future expansion that could 151 include sanitary sewer treatment for the residents of this area. Water in this neighborhood 152 is provided by wells, cisterns and more frequently by tank from a distant public source. Kodiak Island Borough Resolution No. FY2016-09 Page 3 of 4 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 77 of 257 AGENDA ITEM #13.C.1. 153 Water quality and quantity are questionable in the Monashka Bay Neighborhood. 154 Extension of water service from the City of Kodiak will be needed. A feasibility study, 155 planning and design is the first step in providing water and sewer services to the residents 156 of the Monashka Bay area. 157 158 159 Section 2: The Kodiak Island Borough administration is hereby instructed to advise 160 our State of Alaska Governor and Legislative Delegation of the Capital Improvement 161 Projects Priority List adopted by the Kodiak Island Borough Assembly. 162 163 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 164 THIS_ DAY OF_ ' 2015 165 166 167 KODIAK ISLAND BOROUGH 168 169 170 171 ATTEST: Jerrol Friend, Borough Mayor 172 173 174 175 Nova M. Javier MMC, Borough Clerk Kodiak Island Borough Resolution No. FY2016-09 Page 4 of 4 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 78 of 257 AGENDA ITEM #13.C.1. Introduced by: Borough Manager 1 Requested by: Borough Assembly 2 Drafted by: Special Projects Support 3 Introduced: 11/05/2015 4 Adopted: 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2016-09 8 9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND 10 BOROUGH ADOPTING A STATE LEGISLATIVE CAPITAL 11 IMPROVEMENT PROJECTS PRIORITY LIST FOR THE 2016 12 LEGISLATIVE SESSION 13 14 WHEREAS, the Kodiak Island Borough represents approximately 14,000 residents of the 15 Kodiak Island Archipelago living in six incorporated cities and one community governed by 16 a tribal council government; and 17 18 WHEREAS, a Borough—wide capital improvement program has been adopted by the 19 Kodiak Island Borough Planning &Zoning Commission which identifies major needs of the 20 island community for the next five years; and 21 22 WHEREAS, the Kodiak Island Borough Assembly has identified major projects to submit 23 to the Alaska Governor and State Legislative Delegation for funding consideration; 24 25 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK 26 ISLAND BOROUGH THAT: 27 28 Section 1: The Kodiak Island Borough's State Legislative capital improvement project 29 priorities for the 2016 legislative session are as follows: 30 31 1. M/V Tustumena Replacement Vessel Construction 32 Estimated Project Cost $238,000,000 33 State Funding Request $50,000,000 34 35 The Alaska Department of Transportation and Public Facilities is currently in the process 36 of designing the M/V Tustumena replacement vessel. The M/V Tustumena was built in 37 1964 and serves the communities of South Central, Kodiak Island and Southwest Alaska. 38 It is one of two ocean class vessels in the Alaska Marine Highway System (AMHS) fleet. 39 Because of its size and design, it is the only AMHS vessel that is capable of serving all 13 40 ports of call between Homer and Unalaska. Retiring and replacing the M/V Tustumena 41 with a vessel that is equally, if not more, versatile and seaworthy will provide reliable 42 marine transportation service well into the future for the communities, residents and 43 businesses in South Central, Kodiak Island and Southwest Alaska (from the Alaska 44 Marine Highway System website). 45 46 The M/V Tustumena is an essential service to the communities of Kodiak Island. As such, 47 the Kodiak Island Borough is requesting that the Governor plan to include in the capital 48 budget a $50,000,000 deposit into the Vessel Replacement Fund to provide funding for 49 the construction of the replacement vessel. 50 Kodiak Island Borough Resolution No. FY2016-09 Page 1 of 4 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 79 of 257 AGENDA ITEM #13.C.1. 51 2. Anton Larsen Bay Road Extension to Ice Free Water 52 Estimated Project Cost $8,000,000 53 State Funding Request $8,000,000 54 55 An extension of the Anton Larsen Bay Road to ice free waters will provide year around 56 access to those communities located in the Kupreanof Strait as well as those who use the 57 island's west side for commercial and recreational purposes. Many times during the year 58 travel by vessel to/from Kodiak is treacherous. Extending the road to ice free waters 59 makes traveling safer, providing access to critical services located in the City of Kodiak 60 including hospitals and businesses. This route was identified in the Kodiak Transportation 61 Plan as an important upland facility. 62 63 The Ouzinkie Native Corporation subsidiary, Spruce Island Development Corporation 64 (SIDCO) received a $450,000 legislative grant for planning and design. With that grant 65 funding SIDCO is working with DOT finalizing the route and developing a more formal cost 66 estimate. 67 68 Funding is requested from DOT for construction of this road as it is an extension of an 69 existing state roadway. Additionally, the land owner, Ouzinkie Native Corporation, has 70 agreed to donate ownership of the road right-of-way to the State when construction 71 funding is obtained; and another local organization, Sun'aq Tribe of Kodiak, is working to 72 obtain BIA or other road grant funding to support the project. 73 74 75 3. East Elementary Traffic Flow Improvements 76 Estimated Project Cost $2,000,000 77 State Funding Request $2,000,000 78 79 There is a safety issue in the East Elementary School parking lot. The school was 80 constructed in 1966 with a substantial addition in 1988. The facility now totals 39,842 81 square feet with twenty-five teaching stations. Since the expansion, increased traffic flows 82 due to business development in the area have created dangerous vehicle/student hazards 83 when students are entering and leaving school. Reconfiguration of the parking area will 84 reduce risks by providing for a safer separation of pedestrians, small vehicle traffic and 85 bus loading/unloading. The project will require an increase in the total area of the parking 86 lot to allow adequate parking to support increased building usage and occupant load. 87 88 89 4. Service Area Road Improvements and Paving 90 Estimated Project Cost $5,000,000 91 State Funding Request $5,000,000 92 93 This project addresses the on-going need to improve portions of Borough Service Area 94 roads. There are approximately 26 miles of road among four Road Service Areas that 95 connect residential neighborhoods with the greater Kodiak community. Paving projects will 96 address main thoroughfares or busy neighborhood roads. Improvements to major 97 drainage courses, installation of guard rails, and other identified road improvement needs 98 may also be addressed with this funding. Priorities will be given to collector roadways 99 with relatively higher volume use and further based on recommendations made by the 100 elected service area boards. 101 Kodiak Island Borough Resolution No. FY2016-09 Page 2 of 4 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 80 of 257 AGENDA ITEM #13.C.1. 102 103 5. Fire Protection Area No. 1 Fire Tanker/Tender Vehicle 104 Estimated Project Cost $420,000 105 KIB Funding Sources: Service Area Funds $320,000 106 State Funding Request $100,000 107 108 The Bayside Fire Station provides fire protection to the residents and visitors of Fire 109 Protection Area No. 1. Bayside Fire Station's existing fire tanker/tender vehicle that 110 serves the area is 32 years old and in need of replacement. The estimated cost of a new 111 fully equipped 3,000 gallon fire tank/tender vehicle delivered to Kodiak is $420,000. Fire 112 Protection Area No. 1 has $320,000 to fund the purchase of the vehicle. The remaining 113 $100,000 required to complete the purchase is requested. 114 115 116 6. Mill Bay Beach Access Upgrade 117 Estimated Project Cost $200,000 118 State Funding Request $200,000 119 120 Mill Bay Beach is a recreational area heavily used by residents, sport fishermen and 121 community groups who come to access this beach site close to town. Time, tide and use 122 have eroded safe access to the two stretches of beach at this site. The project has been 123 through the design and engineering process. New construction items proposed for this 124 project include new stairs, walkways, and trail enhancements between the two beaches 125 as well as a small raft/kayak launch. 126 127 128 7. Drainage Improvements to the Chiniak Highway at Sargent Creek 129 Estimated Project Cost $54,000 130 State Funding Request $54,000 131 132 Heavy rains along with high tides consistently cause Sargent Creek to flood and 133 diverge from its channel, flooding of the roadway at the intersection of the Chiniak 134 Highway and Sargent Creek Road. Flooding of the only roadway in and out of this 135 Bells Flats neighborhood impedes safe travel and often leaves motorists stranded, 136 unable to reach homes and critical services located in town. 137 138 This request is to provide the DOT in Kodiak funding to construct spot improvements 139 for bank stabilization, armoring, and rechanneling as needed to keep the Sargent 140 Creek in its channel and stop the flooding of the roadway. 141 142 143 8. Monashka Bay Water and Sewer Project: Feasibility, Planning and Design 144 Estimated Project Cost $500,000 145 State Funding Request $500,000 146 147 There are 256 residential parcels that lie outside the reach of the existing sanitary sewer 148 and public water utilities in the Monashka Bay area. The soil and topography in this area 149 are not ideal for septic systems and many are failing. The construction of a wastewater 150 treatment facility at the Kodiak landfill provides an option for future expansion that could 151 include sanitary sewer treatment for the residents of this area. Water in this neighborhood 152 is provided by wells, cisterns and more frequently by tank from a distant public source. Kodiak Island Borough Resolution No. FY2016-09 Page 3 of 4 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 81 of 257 AGENDA ITEM #13.C.1. 153 Water quality and quantity are questionable in the Monashka Bay Neighborhood. 154 Extension of water service from the City of Kodiak will be needed. A feasibility study, 155 planning and design is the first step in providing water and sewer services to the residents 156 of the Monashka Bay area. 157 158 159 Section 2: The Kodiak Island Borough administration is hereby instructed to advise 160 our State of Alaska Governor and Legislative Delegation of the Capital Improvement 161 Projects Priority List adopted by the Kodiak Island Borough Assembly. 162 163 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 164 THIS_ DAY OF_ ' 2015 165 166 167 KODIAK ISLAND BOROUGH 168 169 170 171 ATTEST: Jerrol Friend, Borough Mayor 172 173 174 175 Nova M. Javier MMC, Borough Clerk Kodiak Island Borough Resolution No. FY2016-09 Page 4 of 4 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 82 of 257 AGENDA ITEM #13.C.1. KODIAK ISLAND BOROUGH AGENDA STATEMENT '� � NOVEMBER 5, 2015 Pew . uti ASSEMBLY REGULAR MEETING TITLE: Resolution No. FY2016-09 Adopting a Capital Improvement Projects Priority List for the 2016 State Legislative Session. ORIGINATOR: Meagan Christiansen FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: In accordance with KIBC 2.40.030(E), the Planning and Zoning Commission has reviewed and updated a list of project priorities for the KIB Capital Improvement Program (CIP)for fiscal years 2016-2020. The Commission is required to make a recommendation to the Assembly by resolution and deliver that recommendation no later than October 1 st of each year. The Commission generally reviews the prior year's resolution, removes projects which have been funded, and adds new community projects that have come to its attention. The commission receives input from the KIB Parks and Recreation Committee and requests input from the general public. At its June 17, 2015 regular meeting the Commission reviewed the input received and adopted P&Z Resolution No. FY2015-03 Recommending a Capital Improvements Projects List for FY2016-2020. That resolution is now formally transmitted to the borough Assembly for its further consideration. The Assembly has historically referred to the Planning and Zoning Commission's CIP list in preparing a short list of projects for which the Borough requests legislative funding from the State of Alaska to assist in accomplishing important community priorities. The Assembly may add projects, amend language and figures as well as remove projects. The adopted list will be forwarded to our legislative delegation, the governor, and any state agencies that would have oversight and/or involvement in the project. RECOMMENDED MOTION: Move to adopt Resolution No. FY2016-09. Kodiak Island Borough Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 83 of 257 AGENDA ITEM #13.C.1. Introduced by: Borough Manager 1 Requested by: Borough Assembly 2 Drafted by: Special Projects Support 3 Introduced: 11/05/2015 4 Adopted: 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2016-09 8 9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND 10 BOROUGH ADOPTING A STATE LEGISLATIVE CAPITAL 11 IMPROVEMENT PROJECTS PRIORITY LIST FOR THE 2016 12 LEGISLATIVE SESSION 13 14 WHEREAS, the Kodiak Island Borough represents approximately 14,000 residents of the 15 Kodiak Island Archipelago living in six incorporated cities and one community governed by 16 a tribal council government;and 17 18 WHEREAS, a Borough—wide capital improvement program has been adopted by the 19 Kodiak Island Borough Planning &Zoning Commission which identifies major needs of the 20 island community for the next five years;and 21 22 WHEREAS, the Kodiak Island Borough Assembly has identified major projects to submit 23 to the Alaska Governor and State Legislative Delegation for funding consideration; 24 25 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK 26 ISLAND BOROUGH THAT: 27 28 Section 1: The Kodiak Island Borough's State Legislative capital improvement project 29 priorities for the 2014 legislative session are as follows: 30 31 1. MN Tustumena Replacement Vessel Construction 32 Estimated Project Cost $238,000,000 33 State Funding Request $50,000,000 34 35 The Alaska Department of Transportation and Public Facilities is currently in the process 36 of designing the MN Tustumena replacement vessel. The MN Tustumena was built in 37 1964 and serves the communities of South Central, Kodiak Island and Southwest Alaska. 38 It is one of two ocean class vessels in the Alaska Marine Highway System (AMHS)fleet. 39 Because of its size and design, it is the only AMHS vessel that is capable of serving all 13 40 ports of call between Homer and Unalaska. Retiring and replacing the MN Tustumena 41 with a vessel that is equally, if not more, versatile and seaworthy will provide reliable 42 marine transportation service well into the future for the communities, residents and 43 businesses in South Central, Kodiak Island and Southwest Alaska (from the Alaska 44 Marine Highway System website) 45 46 The MN Tustumena is an essential service to the communities of Kodiak Island.As such, 47 the Kodiak Island Borough is requesting that the Governor plan to include in the capital 48 budget a $50,000,000 deposit into the Vessel Replacement Fund to provide funding for 49 the construction of the replacement vessel. 50 Kodiak Island Borough Resolution No. FY2016-09 Page 1 of 3 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 84 of 257 AGENDA ITEM #13.C.1. 51 2. Anton Larsen Bay Road Extension to Ice Free Water 52 Estimated Project Cost $8,000,000 53 State Funding Request $8,000,000 54 55 An extension of the Anton Larsen Bay Road to ice free waters will provide year around 56 access to those communities located in the Kupreanof Strait as well as those who use the 57 island's west side for commercial and recreational purposes. Many times during the year 58 travel by vessel to Kodiak is treacherous. Extending the road to ice free waters makes 59 traveling safer, providing access to critical services located in the City of Kodiak including 60 hospitals and businesses. This route was identified in the Kodiak Transportation Plan as 61 an important upland facility. 62 63 The Ouzinkie Native Corporation subsidiary, Spruce Island Development Corporation 64 (SIDCO) received a $450,000 legislative grant for planning and design. With this grant 65 funding SIDCO is working with DOT finalizing the route and developing a more formal cost 66 estimate. 67 68 Funding is requested from DOT for construction of this road as it is an extension of an 69 existing state roadway. Additionally, the land owner, Ouzinkie Native Corporation, will 70 deed the road right of way to the State when construction funding is obtained;and another 71 local organization, Sun'aq Tribe of Kodiak, is working to obtain BIA or other road grant 72 funding to support the project. 73 74 3. Monashka Bay Water and Sewer Project: Feasibility, Planning and Design 75 Estimated Project Cost $500,000 76 State Funding Request $500,000 77 There are 256 residential parcels that lie outside the reach of the existing sanitary sewer 78 and public water utilities in the Monashka Bay area. The soil and topography in this area 79 is not ideal for septic systems and many are failing. The construction of a wastewater 80 treatment facility at the Kodiak landfill provides an option for future expansion that could 81 include sanitary sewer treatment for the residents of this area. Water in this neighborhood 82 is provided by wells, cisterns and more frequently by tank from a distant public source. 83 Water quality and quantity are questionable in the Monashka Bay Neighborhood. 84 Extension of water service from the City of Kodiak will be needed. A feasibility study, 85 planning and design is the first step in providing water and sewer services to the residents 86 of the Monashka Bay area. 87 88 4. Service Area Road Improvements and Paving 89 Estimated Project Cost $5,000,000 90 KIB Funding Sources:local improvement district $1,000,000 91 State Funding Request $4,000,000 92 This project addresses the on-going need to improve portions of Borough Service Area 93 roads. There are approximately 26 miles of road among four Road Service Areas that 94 connect residential neighborhoods with the greater Kodiak community. Paving projects will 95 address main thoroughfares or busy neighborhood roads. Improvements to major 96 drainage courses, installation of guard rails, and other identified road improvement needs 97 may also be addressed with this funding. Priorities will be based on recommendations 98 made by the elected service area boards. Local contributions to project engineering and 99 design may be funded through local improvement districts where those in the district are 100 taxed a proportion of the project cost. Kodiak Island Borough Resolution No. FY2016-09 Page 2of3 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 85 of 257 AGENDA ITEM #13.C.1. 101 102 5. Fire Protection Area No. 1 Fire Tanker/Tender Vehicle 103 Estimated Project Cost $420,000 104 KIB Funding Sources:Service Area Funds $320,000 105 State Funding Request $100,000 106 The Bayside Fire Station provides fire protection to the residents and visitors of Fire 107 Protection Area No. 1. Bayside Fire Station's existing fire tanker/tender vehicle that 108 serves the area is 32 years old and in need of replacement. The estimated cost of a new 109 fully equipped 3,000 gallon fire tank/tender vehicle delivered to Kodiak is$420,000. Fire 110 Protection Area No. 1 has$320,000 to fund the purchase of the vehicle.The remaining 111 $100,000 required to complete the purchase is requested. 112 113 6. Mill Bay Beach Access and Recreation Upgrade 114 Estimated Project Cost $200,000 115 State Funding Request $200,000 116 Mill Bay Beach is a recreational area heavily used by residents, sport fishermen and the 117 community who come to access this beach close to town. New construction items 118 proposed for this project include new stairs, walkways, and trail enhancements between 119 the two beach accesses as well as a small raft/kayak launch. Planning & Design has 120 already been funded. 121 122 7. Parks and Field Plan 123 Estimated Project Cost $75,000 124 State Funding Request $75,000 125 The Kodiak Island Borough owns and manages land and fields for recreational purposes 126 which need a master plan to ensure best utilization and maintenance by the community.A 127 master plan would also help to reconcile jurisdictional and policy concerns with regard to 128 cooperative use arrangements with the City of Kodiak and Kodiak Island Borough School 129 District. 130 131 Section 2: The Kodiak Island Borough administration is hereby instructed to advise 132 our State of Alaska Governor and Legislative Delegation of the Capital Improvement 133 Projects Priority List adopted by the Kodiak Island Borough Assembly. 134 135 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 136 THIS DAY OF 2015 137 138 139 KODIAK ISLAND BOROUGH 140 141 142 143 ATTEST: Jerrol Friend, Borough Mayor 144 145 146 147 Nova M.Javier MMC, Borough Clerk Kodiak Island Borough Resolution No. FY2016-09 Page 3 of 3 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 86 of 257 AGENDA ITEM #13.C.1. 0 Introduced by: Borough Manager I Requested by: Borough Assembly 2 Drafted by: Special Projects Support 3 Introduced: 09118/2014 4 Adopted: 09!18/2014 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2015-11 8 9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND 10 BOROUGH ADOPTING A STATE LEGISLATIVE CAPITAL II IMPROVEMENT PROJECTS PRIORITY LIST FOR THE 2015 12 LEGISLATIVE SESSION 13 14 WHEREAS,the Kodiak Island Borough represents approximately 14,000 residents of the 15 Kodiak Island Archipelago living in six incorporated cities and one community governed by 16 a tribal council government;and 17 18 WHEREAS, a Borough—wide capital improvement program has been adopted by the 19 Kodiak Island Borough Planning &Zoning Commission which identifies major needs of the 20 island community for the next five years; and 21 22 WHEREAS, the Kodiak Island Borough Assembly has identified major projects to submit 23 to the Alaska Governor and State Legislative Delegation for funding consideration; 24 25 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK 26 ISLAND BOROUGH THAT: 27 28 Section 1: The Kodiak Island Borough's State Legislative capital improvement project 29 priorities for the 2014 legislative session are as follows: 30 31 1. Kodiak Landfill Lateral Expansion,Wastewater Treatment Plant 32 Estimated Project Cost $16,000,000 33 State Funding Request $1,825,000 34 The Kodiak Island Borough is requesting support for approval of the SFY15 Municipal 35 Matching Grant request in the amount of$1,825,000 through DEC for this project. Alaska 36 Clean Water Fund loan funds have been approved for the project but the Borough is 37 seeking grant funds to reduce the burden of the debt repayment to the local rate payers. 38 39 The Kodiak Landfill Lateral Expansion project closes out the existing landfill footprint and 40 creates a new landfill cell designed to meet EPA and DEC regulations. The lined cell will 41 collect the leachate generated by the solid waste stored in the cell and the leachate will be 42 treated by an on-site wastewater treatment plant. Construction of an on-site treatment 43 plant was chosen as the method to address leachate produced at the landfill after the 44 alternative of piping it to the City of Kodiak Wastewater Treatment Facility was found not 45 to be a feasible option. Construction of the wastewater treatment plant is underway and 46 estimated to be complete in June,2015 47 48 49 50 Kodiak Island Borough Resolution No. FY2015-11 Page 1 of 4 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 87 of 257 AGENDA ITEM #13.C.1. 51 2. M/V Tustumena Replacement Vessel Construction 52 Estimated Project Cost $250,000,000 53 State Funding Request $50,000,000 54 55 The Alaska Department of Transportation and Public Facilities is currently in the process 56 of designing the M/V Tustumena replacement vessel. The M/V Tustumena was built in 57 1964 and serves the communities of South Central, Kodiak Island and Southwest Alaska. 58 It is one of two ocean class vessels in the Alaska Marine Highway System (AMHS) fleet. 59 Because of its size and design, it is the only AMHS vessel that is capable of serving all 13 60 ports of call between Homer and Unalaska. Retiring and replacing the M/V Tustumena 6t with a vessel that is equally, if not more, versatile and seaworthy will provide reliable 62 marine transportation service well into the future for the communities, residents and 63 businesses in South Central, Kodiak Island and Southwest Alaska....Governor Parnell 64 added $5 million into the vessel construction fund in 2014 making the total available $45 65 million. Legislators also have the ability to add funds into the vessel construction fund, so 66 as to add to that total. (from the Alaska Marine Highway System website) 67 68 The M/V Tustumena is an essential service to the communities of Kodiak island. As such, 69 the Kodiak Island Borough is requesting that the Governor plan to include in the FY2017 70 capital budget a $50,000,000 deposit into the Vessel Replacement Fund to provide 71 funding for the construction of the replacement vessel 72 73 3. Anton Larsen Bay Road Extension to Ice t=ree Water 74 Estimated Project Cost $6,000,000 75 State Funding Request $6,000,000 76 77 An extension of the Anton Larsen Bay Road to ice free waters will provide year around 78 access to those communities located in the Kupreanof Strait as well as those who use the 79 island's west side for commercial and recreational purposes. Many times during the year 80 travel by vessel to Kodiak is treacherous. Extending the road to ice free waters makes 81 traveling safer, providing access to critical services located in the City of Kodiak including 82 hospitals and businesses. This route was identified in the Kodiak Transportation Plan as 83 an important upland facility. The Ouzinkie Native Corporation subsidiary, Spruce Island 84 Development Corporation (SIDCO) received a$450,000 legislative grant for planning and 85 design. DOT is finalizing the route and developing a more formal coast estimate. KIB is 86 working with various Tribes in an effort to secure BIA Tribal Roads money. Resolutions 87 from rural communities and letters of Support from the Tribes will be forwarded to KIB. 88 Funding is requested from DOT for construction and maintenance of this road as it is an 89 extension of an existing state roadway. The land owner, Ouzinkie Native Corporation, will 90 deed the road right of way to the State when construction funding is obtained. 91 92 4. Monashka Bay Water and Sewer Project: Feasibility,Planning and Design 93 Estimated Project Cost $500,000 94 State Funding Request $500,000 95 There are 256 residential parcels that lie outside the reach of the existing sanitary sewer 96 and public water utilities in the Monashka Bay area. The soil and topography in this area 97 is not ideal for septic systems and many are failing. The construction of a wastewater 98 treatment facility at the Kodiak landfill provides an option for future expansion that could 99 include sanitary sewer treatment for the residents of this area. Water in this neighborhood 100 is provided by wells, cisterns and more frequently by tank from a distant public source. 101 Water quality and quantity are questionable in the Monashka Bay Neighborhood. Kodiak Island Borough Resolution No. FY2015-11 Page 2 of 4 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 88 of 257 AGENDA ITEM #13.C.1. 102 Extension of water service from the City of Kodiak will be is needed. A feasibility study, 103 planning and design is the first step in providing water and sewer services to the residents 104 of the Monashka Bay area. 105 106 5. Service Area Road Improvements and Paving 107 Estimated Project Cost $5,000,000 108 KIB Funding Sources:local improvement district $1,000,000 109 State Funding Request $4,000,000 110 This project addresses the on-going need to improve portions of Borough Service Area I I I roads. There are approximately 26 miles of road among four Road Service Areas that 112 connect residential neighborhoods with the greater Kodiak community. Paving projects will 113 address main thoroughfares or busy neighborhood roads. Improvements to major 1 14 drainage courses, installation of guard rails, and other identified road improvement needs 115 may also be addressed with this funding. Priorities will be based on recommendations 1 16 made by the elected service area boards. Local contributions to project engineering and 1 17 design may be funded through local improvement districts where those in the district are 118 taxed a proportion of the project cost. 119 120 6. East Elementary Traffic Flow Improvements Design 121 Estimated Project Cost $2,000,000 122 KIB Funding Sources $20,000 123 State Funding Request $180,000 124 East Elementary School was constructed in 1966 with a substantial addition in 1988. The 125 facility now totals 39,842 square feet with twenty-five teaching stations. Since the 126 expansion, increased traffic flows due to business development have created dangerous 127 vehicle/student hazards when students are entering and leaving school. Reconfiguration 128 of the parking area will reduce risks by providing for a safer separation of pedestrians, 129 small vehicle traffic and bus loading/unloading. A new design will require an increase in 130 the total area of the parking lot to allow adequate parking to support increased building 131 usage and occupant load. 132 133 7. Peterson Elementary School Parking Rehabilitation, Drainage and Paving 134 Engineering& Design 135 Estimated Project Cost $2,000,000 136 KIB Funding Sources $20,000 137 State Funding Request $180,000 138 Peterson Elementary School was built in 1945 by the U.S. Navy on government property 139 to provide an educational facility for dependent children. The building was conveyed to 140 the Kodiak Island Borough and provides elementary education for children of Coast Guard 141 families living on base and for children of the Womens Bay community. The parking lot 142 for this 39,967 square foot facility is gravel, and requires excessive maintenance expense 143 due to continual pothole repair, re-grading, and surfacing. A paved surface will not only 144 reduce maintenance expenses, it will mitigate ice hazards in the cold months of the year 145 and will provide safer and cleaner facilities for the students,faculty,staff and parents. 146 147 Section 2: The Kodiak Island Borough administration is hereby instructed to advise our 148 State of Alaska Governor and Legislative Delegation of the Capital 149 Improvement Projects Priority List adopted by the Kodiak Island Borough 150 Assembly. 151 Kodiak Island Borough Resolution No. FY2015-11 Page 3 of 4 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 89 of 257 AGENDA ITEM #13.C.1. 152 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 153 THIS EIGHTEENTH DAY OF SEPTEMBER,2014 154 155 156 KODIAK ISLAND B UGH 157 158 159 J, w A�. 160 ATTEST: rroI Frieh , Borough Mayor 161 `J 162 < 163 164 ova M.Javier MMC, 13/rough Clerk Kodiak Island Borough Resolution No. FY2015-11 40 Page 4 of 4 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 90 of 257 AGENDA ITEM #13.0 1. Kodiak Island Borough Community Development Department 710 Mill Bay Road Kodiak,Alaska 99615 Phone(907)486-9363 Fax(907)486-9396 Memorandum Date: July 23,2014 To: Mr.Charles E.Cassidy,Jr.,Borough Manager Cc: Mr.Robert H.Pederson,ACIP,Director,Commu4� Development Department From. Jack L.Maker,Assistant Planner RE: Transmittal of P&Z Resolution FY2015-01 Recommending a Capital Improvement Projects List for FY 2015-2019. In accordance with KIBC 2.105.030.E,the Planning and Zoning Commission has reviewed and updated a list of project priorities for the KIB Capital Improvement Program (CIP)for FY 2015- 20119. The Commission is required to make a recommendation to the Assembly by resolution and deliver that recommendation no later than October 1st of each year. The Commission reviewed last year's resolution and took into account those projects which have been funded since that time, In addition, the commission received input from the KIB Parks and Recreation Committee and made available opportunities for input by the general At its July 16, 2014 regular meeting, the Commission reviewed the input received and adopted P&Z Resolution No. FY2015-01 establishing a revised and updated list of project priorities for FY2015-2019. That resolution is transmitted to the Borough Manager's office for further consideration by the Assembly during the FY 2015 CIP process. Attachments: Adopted P&Z Resolution FY2015-01, Applicable Draft P&Z Minutes, P&R Committee Input,and P&Z CIP Packet. Resolution No. FY201O-09 Adopting a Capital Improvement P i' Page 91 of 257 AGENDA ITEM #13.C.1. I Introduced by: D&Z Commission 2 Requested by: P&Z Commission Drafted by: Staff 3 Introduced on July 9,2014 4 Adopted on: July 16,2014 5 6 KODIAK ISLAND BOROUGH 7 PLANNING AND ZONING COMMISSION 8 RESOLUTION'NO, FY2015-01 9 10 A RESOLUTION OF THE KODIAK ISLAND BOROUGH PLANNING AND ZONING 11 COMMISSION RECOMMENDING A CAPITAL IMPROVEMENT PROJECTS PRIORITY 12 LIST FOR FY 2015-2019 13 14 WHEREAS, the Kodiak Island Borough represents approximately 15,000 residents of the 15 Kodiak Island Archipelago living in six incorporated cities and one community governed by 16 a tribal council government;and 17 18 WHEREAS, a Borough-wide capital improvement program is adopted annually by the 19 Kodiak Island Borough Assembly with recommendations from the Planning and Zoning 20 Commission. This list identifies the major needs of the island community for the next five 21 years;and 22 23 WHEREAS, the Kodiak Island Borough identifies priority projects to be submitted to the 24 Alaska State Legislative Delegation,the Federal Legislative Delegation and when applying 25 for grants. 26 27 Section 1: The Kodiak Island Borough Planning and Zoning Commission recommend 28 the following Capital improvement projects, not in any priority order, for 29 adoption into the Kodiak Island Borough FY 2015-2019 CIP list of capital 30 projects! 31 32 1. Landfill Lateral Expansion Phase III- Wastewater Treatment Facility $16,000,000 33 The Borough's landfill is quickly filling up. Construction of an expansion cell adjacent to the 34 existing landfill is funded and underway. The expansion must meet all current EPA and DEC 35 regulations which require a liner to trap aill fluids.This"leachate"will be treated on-site in new 36 treatment plant to be developed for that purpose. 37 38 2. E911 Replacement Equipment $350,000 39 The City of Kodiak completed construction of the new public safety building in 2010.One of the 40 important aspects of the new facility is to continue to provide area-wide dispatch services and 41 enhanced 911 (E911) service to the Kodiak area. The City completed a study which advised 42 replacement of the system. The study indicated that basic upgrades with future expansion 43 capabilities will cost at least$350,000. The current system is operable but replacement parts 44 and' service/maintenance agreements are no longer available due to the age of the system. 45 The City and Borough have been unable to find additional funding to help cover the cost of 46 replacement and will continue to look for available funding sources for this important public 47 safety service. 48 Kodiak Island Borough,Alaska Capital Improvement Projects Resolution No.FY2015-01 Pagel of 4 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 92 of 257 AGENDA ITEM #13.0 1. 49 3. Anton Larson Bay Road Extension to Ice Free Water $6,000,000 50 An extension of the Anton Larsen Bay Road to ice-free waters will provide year around 51 access to those communities located in the Kupreanof Strait and Kizhuiak Bay areas as 52 well as those who use the island's west side for commercial and recreational purposes, 53 Many times during the year travel by vessel to Kodiak is treacherous.Extending the road to 54 ice free waters makes traveling safer, providing access to critical services located in the 55 City of Kodiak including hospitals and businesses. This is envisioned to be a cooperative 56 effort between KIB, AKDOT, Ouzinkie Native Corporation (surface estate owner), Koniag 57 Inc. (subsurface estate owner) and other tribal entities. This route was identified in the 58 Kodiak Transportation Plan as an important upland facility. Some or all of the 59 aforementioned parties may participate in funding this. 61 3B. Anton Larsen Bay Road Switchback Straightening $500,000 62 The challenge to having a year around road connecting Anton Larsen Bay to the City of 63 Kodiak is the elimination of the switchbacks just beyond the golf course.This narrow road 64 works its way up,a canyon in a series of switchbacks before it straightens out. It must also 65 accommodate a stream that is known to leave its banks, This section of road needs to be 66 addressed when discussing extending Anton Larsen Road to ice free waters. This 67 challenging section of road is a safety issue that needs to be resolved as we work to get 68 fishermen, rural communities, and those living and working on the island safer access to 69 services in the City of Kodiak.The cost is estimated based on the work being done at the 70 Mayflower Beach switchiback straightening project. $500,000 is being requested to initiate 71 planning and design work. 73 4. Monashka Bay Utility InstallationfWater Treatment Plant - Phase I (Feasibility, 74 Planning and Design) $250,000 75 There are 256 residential parcels that lie outside the reach of the existing sanitary sewer and 76 public water utilities in the Monashka Bay area;the soil and topography in this area is not ideal 77 for septic systems and many are failing. The construction of a wastewater treatment facility at 78 the Kodiak landfill provides an option for future expansion that could include sanitary sewer 79 treatment. A feasibility study, planning and design would be the first steps in providing water 80 and sewer services to the residents of the Monashka Bay area. 82 5. Service Area Road and Paving Improvements $5,000,000 83 To be applied to priority projects identified by the road service districts including Service Area 84 One, Womens Bay Service Area, Bayview Service Area, and Monashka Bay Service Area. 85 Priorities will be based on recommendations made by the elected service area boards and 86 professional engineering study. Local contributions to project engineering and design may be 87 funded through local improvement districts where those in the district are taxed a proportion of 88 the project. 90 6. Mission Road Safety Improvements $20,000,000 91 Mission Road is a major collector street for the community, and one of the roads that 92 lead to downtown. The project will widen the existing two (2) lanes and provide a 93 pedestrian and bike path on the shoulder or on the sidewalks. This requested funding 94 will provide for the needed planning and design that will help develop a scope of work and ,95 the overall project cost. Kodiak Island Borough,Al2ska Capital Improvement Projects Resolution No.FY2015-01 Page 2 of 4 Resolution No. FY201O-09 Adopting a Capital Improvement P i' Page 93of257 AGENDA ITEM #13.C.1. 97 7. Milt Bay Beach Access and Recreation Upgrade $163,000 98 This beach is heavily used by residents, sports fisherman and the community who come to 99 view this bay located close to town. New construction items proposed here would include 100 new stairs and walkways and trail enhancements between the two beaches, as well as a 101 small raft/kayak launch.The planning and design has already been funded. 102 103 8. Engineering and Design for IE,ast Elementary Traffic Flow Improvements $815,000 104 East Elementary School was constructed in 1966 with a substantially addition in 1988. 105 The facility now totals 39,842 square feet with twenty-five teaching stations.Since the 106 expansion, increased traffic flows in the vicinity due to major business development have 107 created dangerous vehicle/student hazards when students are entering and leaving school. 108 Reconfiguration of the parking area will reduce risks by providing for a safer separation of 109 pedestrians, small vehicle traffic and bus loading/unloading. A new design will require an 110 increase in the total area of the parking lot to allow adequate parking to support increased ill building usage and occupant load. 112 113 9. Peterson Elementary School Parking Lot Paving $1,690,000 114 Peterson Elementary School was built by the U.S. Navy on government property in 1945 115 to provide an educational facility for dependent children.The building was conveyed to the 116 Kodiak Island Borough and provides elementary education for children of Coast Guard 117 families living on base and for children of the Womens Bay community.The parking lot for 118 this 39,967 square foot facility is gravel, and requires excessive maintenance expense 119 due to continual pothole repair, re-grading, and resurfacing. A paved surface will not 120 only reduce maintenance expenses,it will mitigate ice hazards in the cold! months of the 121 year and will provide safer and cleaner facilities for the students,faculty,staffand parents. 122 123 10. Parks and Field Plan $50,000 124 Borough owns and manages land and fields for recreational purposes which need a master 125 plan to ensure best utilization and maintenance by the community. A master Plan would also 126 help to reconcile jurisdictional and policy concerns with regard to cooperative use 127 arrangements with City of Kodiak and KIIB School District. 128 129 11, Kodiak Island Trail Improvements $50,000 130 This is a priority identified by the Kodiak Island Borough Parks and Recreation Committee. 131 The purpose ofthe projectwould beto design and implementtrail system improvementsas 132 recommended and prioritized in the recently adopted Kodiak Road System Trail Plan, to 133 include, but not limited to, trail head improvements, parking area and circulation plans, 134 drainage improvements,environmental permitting,etc. 135 136 112. Plan and Develop Womens Bay Boat Ramp $50,000 137 The 2007 Womens Bay Comprehensive Plan identifies a goal to provide public access to the 138 shoreline of Womens Bay for recreational purposes. This access would include access for 139 skiffs, kayaks and small pleasure craft.The project would initially develop a boat ramp design 140 with parameters and specifications that could be used in a site selection process. The 141 investigation of potential sites for public acquisition would then provide the necessary 142 information to develop a detailed cost breakdown of what would be required to complete the 143 project. 144 Kodiak Island Borough,Alaska Capital Improvement Projects Resolution No.FY2015-01 Page 3 of 4 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 94 of 257 AGENDA ITEM #13.0 1. 145 13. Chiniak School Playground Equipment $100,000 146 Members of the Chiniak community desire to replace unsafe playground equipment at the 147 Chiniak School. Total cost of the equipment, transportation, site prep, and construction is 148 estimated to be$100,000.The Chiniak PTO is pursuing a KABOOM grant($15k match) and 149 has requested a match from the Borough and a match from the State Legislature. 151 14. VFW Rifle Range Reconstruction $150,000 152 The existing outdoor rifle range is closed because it is unsafe to property owners adjacent to 153 the facility. Bullets are known to have left the range creating off-site dangers. The solution to 154 this danger is to properly develop the area into a bone-a-fide 100 yard range.KIISA has enlisted 155 the help of a range consultant that evaluated the existing range and made design suggestions 156 to make it available to the shooting public. Design aspects include the proper grading of the 157 area, creation of two backstops, expansion of the width of the range and the installation of a 158 baffle system.The continued closure of this range has led to a number of unsafe bandit ranges 159 along the road system that are not regulated,cause a public nuisance and are in dangerous. 161 NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING AND ZONING 162 COMMISSION OF THE KODIAK ISLAND BOROUGH THAT: 164 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 165 THIS DAY 0 F 2014 167 KODIAK ISLAND BOROUGH 168 PLANNING AND ZONING COMMJSS11ON 171 ATTEST: Alan Torres,Chair 175 Sheila Smith,Secretary 176 Community Development Department Kodiak Island Borough,Alaska Capital Improvement Projects Resolution No.FY2015-01 Page 4 of 4 Resolution No. FY201O-09 Adopting a Capital Improvement P i' Page 95of257 AGENDA ITEM #13.C.1. KODIAK ISLAND BOROUGH DRAFT PLANNING & ZONING COMMISSION MINUTES APPLICABLE TO FY2015-2019 CAPITAL IMPROVEMENT PROJECTS July 16,2014 6:30 p.m.in the Assembly Chambers NEW BUSINESS C) FY2015-2019 Capital Improvement Projects Director Pederson reported that the commission's recommendations are passed on to the borough assembly and they formulate a list that goes to the Governor and Legislature for their actions. COMMISSIONER ARNDT MOVED to adopt the Planning and Zoning's Capital Improvement Project Resolution FY2015-01. COMMISSIONER DRABEK MOVED to amend #3 Anton Larsen Bay Road Extension to Ice-free Water-An extension of the Anton Larsen Bay Road to ice-free waters will provide year around access to those communities located in this Kupreanof Strait and Kizhuiak Bay areas as well as those who use the island's west side for commercial and recreational purposes. Many times during the year travel by vessel to Kodiak is treacherous. Extending the road to ice free waters makes traveling safer, providing access to critical service located int eh City of Kodiak including hospitals and businesses. This is envisioned to be a cooperative effort between KIB, AKDOT, Ouzinkie Native Corporation (surface estate owner), Koniag Inc (subsurface estate owners) and other tribal entities. This route was identified in the Kodiak Transportation Plan as an importance upland facility. Some or all of the aforementioned parties may participate in funding this, and to add #6 from last year's resolution on page 10 of page 15, having both on the list together. Director Pederson stated to list them as 3A or 3B. COMMISSIONER SCHMITT MOVED TO AMEND the motion to have paragraph 3A be Ms. Drabek's proposed language on the Anton Larsen Bay Road Extension to ice-free water and sub-paragraph B be item#6 from last year's Borough Assembly CIP List. ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY Brief discussion. COMMISSIONER ARNDT stated that the e911 is partially funded through our monthly phone bills where there is a charge for e911. ROLL CALL VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY 7/16/2014 P&Z Guidelines Page 1 of 1 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 96 of 257 AGENDA ITEM #13.C.1. NEW BUSINESS ITEM ITEM:9-C P&Z REGULAR MEETING:JULY 16,2014 PARKS AND RECREATION COMMITTEE FY 2015-2019 CAPITAL IMPROVEMENT PROJECTS APPROVED JUNE 24, 2014 REGULAR MEETING Not a prioritized list: • Dark Late Trail Plan Improvementsljpi .as:: S:ao atta(ll()a ur1::ur10 • Parks and Fields Plan • Kodiak Island Urban Trails Plan-Downtown through town to College, Safeway, and Fort Abercrombie • Mill Bay Beach Site Plan and Construction • Woody Way Field Recreation Area P&R CIP List Page 1 of 1 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 97 of 257 AGENDA ITEM #13.C.1. 0 g°q NEW BUSINESS ITEM ITEM 9-C P&Z REGULAR MEETING:JULY 16,2014 4 ALASKA MEMORANDUM DATE: July 7,2014 TO: Planning and Zoning Commission FROM: Community Development Department SUBJECT: Parks and Recreation Committee CIP list error RE: New Business Item 9C-FY2015-2019 Capital Improvement Projects The Parks and Recreation Committee, at their June 24, 2014 regular meeting, approved a Capital Improvement Projects list for FY 2015-2019. The motion approving the list incorrectly identified the first item as"Dark Lake Trail Plan Improvements". This memo is to clarify that the first item on the list should read"Beaver Lake Trail Plan Improvements". P&R CIP List Clarification Memo Page 1 of 1 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 98 of 257 AGENDA ITEM #13.0 1. NEWBUSINESS ITEM 9-C P&Z REGULAR MEETING:JULY 16,2014 KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION RESOLUTION NO.FY2015-01 A RESOLUTION OF THE KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION RECOMMENDING A CAPITAL IMPROVEMENT PROJECTS PRIORITY LIST FOR FY 2015-2019 WHEREAS, the Kodiak Island Borough represents approximateiy 15,000 residents of the Kodiak Island Archipelago living in six incorporated cities and one community governed by a tribal council government; and WHEREAS, a Borough-wide capital improvement program is adopted annually by the Kodiak Island Borough Assembly with recommendations from the Planning and Zoning Commission. This list Identifies the major needs of the island community for the next five years,arid WHEREAS,the Kodiak 6-land Borough identifies priority projects to be submitted to the Alaska State Legislative Delegation,the Federal Legislative Delegation and when applyingfor grants NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING AND ZONING COMMISSION OF THE KODIAK ISLAND BOROUGH THAT: Section ll� The Kodiak Hand Borough Planning and Zoning Commission recommend the following capital improvement projects, not in any priority order, for adoption into the Kodiak Island Borough FY 2014-2018 CIP listof capital projects: 1. Landfill Lateral Expansion Phase III -Wastewater Treatment Facility $16,000,000 The Borough's landfill iss quickly filling up.Construction of an expansion cell adjacent to the existing landfill is funded and underway. The expansion must meet all current EPA and DEC regulations which require a liner to trap all fluids.This 'leachate will be treated on-site in new treatment plant to be developed for that purpose. 2. E91 I Replacement Equipment $350,000 The City of Kodiak completed construction of the new public safety building in 2010. One of the important aspects of the new facility is to continue to provide area-wide dispatch services and enhanced 911 (E911) service to the Kodiak area. The City completed a study which advised replacement of the system. The study indicated that basic upgrades with future expansion capabilities will cost at least$350,000. The current system is operable but replacement parts arid service/mainteriance agreements are no longer available due to the age of the system The City and Borough have been unable to find additional funding to help cover the cost of replacement arid will continue to look for available funding sources for this important public safety service. Kodiak Island Borough Resolution No.FY2015-01 Capital Improvement Projects Page 1 of 4 P&Z 2015 Capital Improvements Projects Packet Page 1 of 15 Resolution No. FY201O-09 Adopting a Capital Improvement P i' Page 99 of257 AGENDA ITEM #13.0 1. NEWBUSINESS ITEM 9-C P&Z REGULAR MEETING:JULY 16,2014 3. Anton Larsen Bay Road Extension to lee Free Water $6,000,000 This road would provide alternative year around access to Kodiak Road System services for the Villages of Ouzinkie, Port Lions, and Larsen Bay It would also serve the commercial and sport fishers and others living, working, or recreating on Kodiak Island's west side. This project is to provide planning, pro-design, and engineering funding for the route selected. This is envisioned to be a cooperative effort between KIB,AKDOT, Ouzinkie Native Corporation (surface estate owner), and Koniag Inc. (sub surface estate owner Additionally, this roadway is used by members of Port Lions, Larsen Bay,Woody Island,Afognak,Ouzinkie,and the Sun'aq Tribes. Members from the Old Harbor, Akhiok, Kaguyalk, and Karluk Tribes also reside along the Kodiak road system and would benefit from the improvements.Some or all of these pates may partner in funding this project. 4. Monashka Bay Utility Instal lation/Water Treatment Plant-Phase I(Feasibility, Planning and Design) $250,000 There are 256 residential parcels that lie outside the reach of the existing sanitary sewer and public water utilities in the Monashka Bay area;the soil and topography in this area is not ideal for septic systems and many are failing. The construction of a wastewater treatment facility at the Kodiak landfill provides an option for future expansion that could include sanitary sewer treatment. A feasibility study,planning and design would be the first steps in providing water and sewer services to the residents of the Monashka Bay area. 5. Service Area Road and Paving Improvements $5,000,000 To be applied to priority projects identified by the road service districts including Service Area One, Womens Bay Service Area, Bayview Service Area,and Monashka Bay Service Area. Priorities will be based on recommendations made by the elected service area boards and professional engineering study. Local contributions to project engineering and design may be funded through local improvement districts where those in the district are taxed a proportion of the project. 6. Mission Road Safety Improvements $20,000,000 Mission Road is a major collector street for the community,and one of the roads that lead to downtown. The project will widen the existing two (2) anes and provide a pedestrian and bike path on the shoulder or on the sidewalks-This reqUested funding will provide for the needed planning and design that will help develop a scope ofwork and the overall project cost, 7. Mill Bay Beach Access and Recreation Upgrade $163,000 This beach is heavily used by residents,sports fisherman and the community who come to view this bay located close to town. New construction items proposed here would include new stairs and walkways and trail enhancements between the two beaches, as well as a small raft/kayak launch,The planning and design has already been funded. 8. Engineering and Design for East Elementary Traffic Flow Improvements $815,000 East Elementary School was constructed in 1966 with a substantially addition in 1988. The facility now totals 39,842 square feet w1h twenty-five teaching stations.Since the expansion, increased traffic flows in the vicinity due to major business development have created dangerous vehicle/student hazards when students are entering and leaving school. Reconfiguration of the parking area will reduce risks by providing for a safer separation of pedestrians, small vehicle traffic and bus I oading/un load i ng. A new design will require an increase in the total area of the parking lot to allow adequate parking to support increased building usage and occupant load. Kodiak Island Borough Resolution No.FY2015-01 Capital Improvement Projects Page 2 of 4 P&Z 2015 Capital Improvements Projects Packet Page 2 of 15 Resolution No. FY201O-09 Adopting a Capital Improvement p i' Page 100 of257 AGENDA ITEM #13.0 1. NEWBUSINESS ITEM 9-C P&Z REGULAR MEETING:JULY 16,2014 9. Peterson Elementary School Parking Lot Paving $1,690,000 Peterson Elementary School was built by the U.S. Navy on government proporty in 1045 to provide an educational facility for dependent children.The building was conveyed to the Kodiak Island Borough and provides elementary education for children of Coast Guard families living on base and for children of the Womens Bay community.The parking lot for this 39,967 square foot facility is gravel, and requires excessive maintenance expense due to continual pothole repair, re-grading, and resurfacing. A paved surface will not only reduce maintenance expenses,it will mitigate ice hazards in the cold months of the year and will provide safer and cleaner facilities for the students,faculty,staff and parents. 10. Parks and Field Plan $50,000 Borough owns and manages land and fields for recreational purposes which need a master plan to ensure best utilization and maintenance by the community. A master plan would also help to reconcile jurisdictional and policy concerns with regard to cooperative use arrangements with City of Kodiak and KIB School District. 11. Kodiak Island Trail Improvements $50,000 This is a priority identified by the Kodiak Uand Borough Parks and Recreation Committee.The purpose of the project would be to design and implement trail system improvements as recommended and prioritized in the recently adopted Kodiak Road System Trail Plan,to include, but not limited to, trail head improvements, parking area and circulation plans, drainage improvements,environmental permitting,etc. 12. Plan and Develop Womens Bay Boat Ramp $50,000 The 2007 Womens Bay Comprehensive Plan identifies a goal to provide public access to the shoreline of Womens Bay for recreational purposes. This access would include access for skiffs, kayaks and small pleasure craft. The project would initially develop a boat ramp design with parameters and specifications that could be used in a site selection process. The investigation of potential sites for public acquisition would then provide the necessary information to develop a detailed cost breakdown of what would be required to complete the project. 13. Chfinialk School Playground Equipment $100,000 Members of the Chiniak community desire to replace unsafe playground equipment at the Chiniak School.Total cost of the equipment, transportation, site prep, and construction is estimated to be $100,000.The Chiniak PTO is pursuing a KABOOM grant($15k match)and has requested a match from the Borough and a match from the State Legislature. 14. VFW Rifle Range Reconstruction $150,000 The existing outdoor rifle range is closed because it is unsafe to property owners adjacent to the facility.Bullets are known to have left the range creating off-site dangers,The solution to this danger is to properly develop the area into a bone-a-fide 100 yard range. KISA has enlisted the help of a range consultant that evaluated the existing range and made design suggestions to make it available to the shooting public. Design aspects include the proper grading of the area, creation of two backstops,expansion of the width of the range and the installation of a baffle system.The continued closure of this range has led to a number of unsafe bandit ranges along the road system that are not regulated,cause a public nuisance and are in dangerous. Kodiak Island Borough Resolution No.FY2015-01 Capital Improvement Projects Page 3 of 4 P&Z 2015 Capital Improvements Projects Packet Page 3 of 15 Resolution No. FY201O-09 Adopting a Capital Improvement p i' Page 10 1 of 257 AGENDA ITEM #13.C.1. NEWBUSINESS ITEM 9-C P&Z REGULAR MEETING:JULY 16,2014 ADOPTED BY THE KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION THIS DAY OF 2014 PLANNING AND ZONING COMMISSION Alan Torres,Chair ATTEST Sheila Smith,Secretary Kodiak Island Borough Resolution No.FY2015-01 Capital Improvement Projects Page 4 of 4 P&Z 2015 Capital Improvements Projects Packet Page 4 of 15 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 102 of 257 AGENDA ITEM #13.C.1. NEWBUSINESS ITEM 9-C P&Z REGULAR MEETING:JULY 16,2014 Jack Maker From: Bob Pederson Sent: Tuesday,July 01,2014 9:30 AM To: Jack Maker;Martin Lydick Cc: Sheila Smith Subject: FW:CIP review Attachments: Assembly Strategic Plan.docx;Siigned State Legislative CIP Priority List.pdf Robert H.Pederson AICP Director,Community Development Department (907)486-9363 bpederson@kodiakak.us From:Bud Cassidy Sent:Tuesday,July 01,2014 9:02 AM To:Bob Pederson Cc:Meagan Christiansen;Dave Conrad Subject:CIP review Bob— Please schedule the adoption of a CIP list on your next agenda.I have attached last year's CIP resolution as well as the adopted Strategic Plan. We are working on a project grant from DEC to provide funding for the Waste Water Treatment Plant at the landfill. Scoring of grant applications is based on various categories.Points are given for each category.One of the categories is passage of a CIP resolution by the governing body that identifies this project as the communities#1 project.We are going to suggest the Assembly that this be the Borough's#1 project in order to score the maximum amount of points in that category.This project just missed being funded last year.We were third below those projects that got funded. As you know,the acquisition of this grant has a direct cost savings to those users of the landfill.That is important because we have been asked to treat the leachate to drinking water standards which has resulted in a significant increase in project cost and a jump in landfill fees. Thanks Bud t P&Z 2015 Capital Improvements Projects Packet Page 5 of 15 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 103 of 257 AGENDA ITEM #13.C.1. NEWBUSINESS ITEM 9-C P&Z REGULAR MEETING:JULY 16,2014 KODIAK ISLAND BOROUGH STRATEGIC PLAN �s 2014-2018 The Kodiak Island Borough is responsible,through direction from the Assembly, for day to day management of Borough governance. Staff will manage the operations of the Borough services in a way that provides for the most cost efficient, transparent, and beneficial resources to the communities of Kodiak. This includes managing the financial, human, natural, and capital resources of the Borough to best serve the interests of Kodiak, as well as caring for Borough facilities. The health, education and safety of the people of Kodiak is a high priority and will be treated as such in Borough dealings. Goals: 1. Restructure the budget development calendar Develop a budget calendar to facilitate a smoother budget development process. 2. M/V Tustumena Replacement Vessel Full funding to construct a replacement ferry is not in place and important to the economic well being of Kodiak,Communities on the island and Western Alaska. 3. Payoff of PERS/TERS unfunded liability Payment of the KIB and KIBSD unfunded liability with fund balance will lessen future obligation by Kodiak residents. 4. Kodiak Economic Development Corporation Develop a Kodiak Economic Development Corporation who will work to attract new business growth and encourage business expansion island-wide. 5. Develop and implement a Military Facility Zone Designation of a Military Facility Zone will provide low interest loans to developers to expand support services important for the expansion of the various missions of the USGC in Kodiak. 6. Address the results of the Kodiak Area Energy Audit conducted by AEA Work to diversify energy sources for island residents P&Z 2015 Capital Improvements Projects Packet Page 6 of 15 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 104 of 257 AGENDA ITEM #13.C.1. NEWBUSINESS ITEM 9-C P&Z REGULAR MEETING:JULY 16,2014 7. Improve Borough-owned Land and Resource Management Program Develop a lands and resource management program that identifies lands and resources to be disposed, acquired and retained in a manner that will not unduly affect the existing market and that benefits present and future residents. 8. Solid waste Management Develop(Expand the existing) a solid waste management plan that identifies the most efficient method of collecting,disposing and diverting municipal waste and also considers convenience and effectiveness. 9. Citizen Participation - Develop the technologies that increase resident involvement in the decision making process of the borough. 10.Consolidation of Services and Governments Pursue methods of combining similar duties and responsibilities into larger management schemes(one large road service district,one borough fire-fighting district and one larger government)to most efficiently serve the public. 11. Expand Existing Public Utilities Expand existing public utilities to areas beyond that presently served. 12. Maintenance of Borough Assets Develop a program that maintains borough's fixed assets in a manner that retains their value, functionality,and purpose. P&Z 2015 Capital Improvements Projects Packet Page 7 of 15 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 105 of 257 AGENDA ITEM #13.C.1. NEW BUSINESS ITEM 9-C P&Z REGULAR MEETING:JULY 16,2014 Introduced by: Borough Manager Requested by: Borough Assembly Drafted by: Special Projects Support Introduced: 09/19/2013 1 Postponed: 09/19/2013 Amended: 10/03/2013 2 Adopted: 10/03/2013 3 4 KODIAK ISLAND BOROUGH 5 RESOLUTION NO.FY2014-12 6 7 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND 8 BOROUGH ADOPTING A STATE LEGISLATIVE CAPITAL 9 IMPROVEMENT PROJECTS PRIORITY LIST FOR THE 2014 10 LEGISLATIVE SESSION 11 12 WHEREAS,the Kodiak Island Borough represents approximately 14,000 residents of the 13 Kodiak Island Archipelago living in six incorporated cities and one community governed by 14 a tribal council government;and 15 16 WHEREAS, a Borough—wide capital improvement program has been adopated by the 17 Kodiak Island Borough Planning&Zoning Commission which identifies major needs of the 18 island community for the next five years;and 19 20 WHEREAS,the Kodiak Island Borough Assembly has identified major projects to submit 21 to the Alaska Governor and State Legislative Delegation for funding consideration; 22 „ 23 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK 24 ISLAND BOROUGH THAT: 25 26 Section 1: The Kodiak Island Borough's State Legislative capital improvement project 27 priorities for the 2014 legislative session are as follows: 28 29 1. Kodiak Landfill Lateral Expansion,Wastewater Treatment Plant 30 Estimated Project Cost $15,678,526 31 State Funding Request $3,000,000 32 The Kodiak Island Borough is requesting support for approval of the SFY15 Municipal 33 Matching Grant request of$3 million through DEC for this project.Alaska Clean Water 34 Fund loan funds have been approved for the project but the Borough is seeking grant 35 funds to reduce the burden of the debt repayment to the local rate payers. 36 37 The Kodiak Landfill Lateral Expansion project closes out the existing landfill footprint and 38 creates a new landfill cell designed to meet EPA and DEC regulations.The lined cell will 39 collect the leachate generated by the solid waste stored in the cell and the leachate will be 40 treated by an on-site wastewater treatment plant. Construction of an on-site treatment 41 plant was chosen as the method to address leachate produced at the landfill after the 42 alternative of piping it to the City of Kodiak Wastewater Treatment Facility was found not 43 to be a feasible option. 44 ( Kodiak Island Borough Resolution No.FY2014-12 Page 1 of 4 P&Z 2015 Capital Improvements Projects Packet Page 8 of 15 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 106 of 257 AGENDA ITEM #13.C.1. NEW BUSINESS ITEM 9-C P&Z REGULAR MEETING:JULY 16,2014 45 2. Monashka Bay Water and Sewer Project:Feasibility,Planning and Design 46 Estimated Project Cost $500,000 47 State Funding Request $500,000 48 There are 256 residential parcels that lie outside the reach of the existing sanitary sewer 49 and public water utilities in the Monashka Bay area. The soil and topography in this area 50 is not ideal for septic systems and many are failing.The construction of a wastewater 51 treatment facility at the Kodiak landfill provides an option for future expansion that could 52 include sanitary sewer treatment for the residents of this area. Water in this neighborhood 53 is provided by wells, cisterns and more frequently by tank from a distant public source. 54 Water quality and quantity are questionable in the Monashka Bay Neighborhood. 55 Extension of water service from the City of Kodiak will be is needed.A feasibility study, 56 planning and design is the first step in providing water and sewer services to the residents 57 of the Monashka Bay area. 58 59 3. Service Area Road and Paving Improvements 60 Estimated Project Cost $5,000,000 61 KIB Funding Sources:local improvement district $1,000,000 62 State Funding Request $4,000,000 63 This project addresses the on-going need to pave portions of Borough Service Area 64 roads. There are approximately 26 miles of road among four Road Service Areas that 65 connect residential neighborhoods with the greater Kodiak community.Paving projects will 66 address main thoroughfares or busy neighborhood roads as well as improvements to 67 major drainage course that run through these areas. Funding will be applied to priority 68 projects identified by the road service districts(Service Area One,Womens Bay Service 69 Area, Bayview Service Area,and Monashka Bay Service Area). Priorities will be based 70 on recommendations made by the elected service area boards. Local contributions to 71 project engineering and design may be funded through local improvement districts where 72 those in the district are taxed a proportion of the project. 73 74 4. Extension of Public Utilities to Swampy Acres 75 Estimated Project Cost $5,000,000 76 State Funding Request $500,000 77 78 Extension of public utilities to the area between Kodiak City and Nemitz Park housing to 79 the area known as Swampy Acres will aid in the private development of the area to serve 80 the residential needs associated with U.S.Coast Guard expansion on Kodiak.This land is 81 privately owned by the Natives of Kodiak and is immediately adjacent to the U.S.Coast 82 Guard Support Center and is a logical choice for development.The U.S. Coast Guard is 83 looking for private interests to provide the bulk of its infrastructure needs as it looks to 84 grow in Alaska.Stationing additional vessels and fixed and rotary wing aircraft in Kodiak is 85 contingent upon having affordable housing stock to meet the needs of service men and 86 women and their families. These additional community residents are important to the 87 growth and vitality of the Kodiak community. We are requesting$500,000 be funded for 88 design and cost estimate. Kodiak Island Borough Resolution No.FY2014-12 Page 2 of 4 P&Z 2015 Capital Improvements Projects Packet Page 9 of 15 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 107 of 257 AGENDA ITEM #13.C.1. NEW BUSINESS ITEM 9-C P&Z REGULAR MEETING:JULY 16,2014 89 5. Anton Larsen Bay Road Extension to Ice Free Water 90 Estimated Project Cost $6,000,000 91 State Funding Request $6,000,000 92 93 An extension of the Anton Larsen Bay Road to ice free waters will provide year around 94 access to those communities located in the Kupreanof Strait as well as those who use the 95 island's west side for commercial and recreational purposes.Many times during the year 96 travel by vessel to Kodiak is treacherous. Extending the road to ice free waters makes 97 traveling safer,providing access to critical services located in the City of Kodiak including 98 hospitals and businesses.Ouzinkie Native Corporation as the land owner would dedicate 99 the land necessary to locate the road;funding is requested to DOT for construction and 100 maintenance of this road as it is an extension of an existing state roadway.This route was 101 identified in the Kodiak Transportation Plan as an important upland facility.The Ouzinkie 102 Native Corporation subsidiary,Spruce Island Development Corporation(SIDCO)received 103 a $450,000 legislative grant for planning and design. Included the scope will be 104 construction of a year round boat launch/ramp facility. 105 106 6. Anton Larsen Bay Road Switchback Straightening 107 Estimated Project Cost $5,000,000 108 State Funding Request $500,000 109 110 The challenge to having a year around road connecting Anton Larsen Bay to the City of 111 Kodiak is the elimination of the switchbacks just beyond the golf course.This narrow road 112 works its way up a canycn in a series of switchbacks before it straightens out.It must also 113 accommodate a stream that is known to leave its banks.This section of road needs to be 114 addressed when discussing extending Anton Larsen Road to ice free waters. This 115 challenging section of road is a safety issue that needs to be resolved as we work to get 116 fishermen, rural communities and those living and working on the island safer access to 117 services in the City of Kodiak.The cost is estimated based on the work being done at the 118 Mayflower Beach switchback straightening project.$500,000 is being requested to initiate 119 planning and design work. 120 121 7. East Elementary Traffic Flow Improvements Design 122 Estimated Project Cost $2,000,000 123 KIB Funding Sources $20,000 124 State Funding Request $180,000 125 East Elementary School was constructed in 1966 with a substantial addition in 1988. The 126 facility now totals 39,842 square feet with twenty-five teaching stations. Since the 127 expansion,increased traffic flows due to business development have created dangerous 128 vehicle/student hazards when students are entering and leaving school. Reconfiguration 129 of the parking area will reduce risks by providing for a safer separation of pedestrians, 130 small vehicle traffic and bus loading/unloading. A new design will require an increase in 131 the total area of the parking lot to allow adequate parking to support increased building 132 usage and occupant load. Kodiak Island Borough Resolution No.FY2014-12 Page 3 of 4 P&Z 2015 Capital Improvements Projects Packet Page 10 of 15 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 108 of 257 AGENDA ITEM #13.C.1. NEW BUSINESS ITEM 9-C P&Z REGULAR MEETING:JULY 16,2014 133 8. Peterson Elementary School Parking Rehabilitation, Drainage and Paving 134 Engineering&Design 135 Estimated Project Cost $2,000,000 136 KIB Funding Sources $20,000 137 State Funding Request $180,000 138 Peterson Elementary School was built in 1945 by the U.S.Navy on government property 139 to provide an educational facility for dependent children. The building was conveyed to 140 the Kodiak Island Borough and provides elementary education for children of Coast Guard 141 families living on base and for children of the Womens Bay community. The parking lot 142 for this 39,967 square foot facility is gravel,and requires excessive maintenance expense 143 due to continual pothole repair,re-grading, and surfacing. A paved surface will not only 144 reduce maintenance expenses,it will mitigate ice hazards in the cold months of the year 145 and will provide safer and cleaner facilities for the students,faculty,staff and parents. 146 147 Section 2: The Kodiak Island Borough administration is hereby instructed to advise our 148 State of Alaska Governor and Legislative Delegation of the Capital 149 Improvement Projects Priority List adopted by the Kodiak Island Borough 150 Assembly. 151 152 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 153 THIS THIRD DAY OF OCTOBER,2013 154 155 156 Ko AK WISLAND ROUGH 15 7 158 159 r 160 ATTEST: Jerome rough Mayor 161 162 163 164 Nova M.Javier C,Borough Clerk Kodiak Island Borough Resolution No.FY2014-12 Page 4 of 4 P&Z 2015 Capital Improvements Projects Packet Page 11 of 15 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 109 of 257 AGENDA ITEM #13.0 1. NEWBUSINESS ITEM 9-C P&Z REGULAR MEETING:JULY 16,2014 Introduced by: P&7 Ccmmi�sion Requested by. P&Z Commission Drafted by: Staff Introduced: August 14,2013 Adopted: August 21,2013 KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION RESOLUTION NO.FY2014-03 A RESOLUTION OF THE KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION RECOMMENDING A CAPITAL IMPROVEMENT PROJECTS PRIORITY LIST FOR FY 2014-2018 WHEREAS, the Kodiak Island Borough represents approximately 15,000 residents of the Kodiak Island Archipelago living in six incorporated cities and one community governed by a tribal council government;and WHEREAS, a Borough—wide capital improvement program is adopted annually by the Kodiak Island Borough Assembly with recommendations from the Planning and Zoning Commission. This list identifies the major needs of the island community for the next five years;and WHEREAS,the Kodiak Island Borough identifies priority projects to be submitted to the Alaska State Legislative Delegation,the Federal Legislative Delegation and when applying for grants. NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING AND ZONING COMMISSION OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The Kodiak Island Borough Planning and Zoning Commission recommend the following capital improvement projects, not in any priority order,for adoption into the Kodiak Island Borough FY 2014—2018 CIP list of capital projects: 1. Landfill Lateral Expansion Phase III—Wastewater Treatment Facility The Borough's landfill is quickly filling up.Construction of an expansion cell adjacent to the existing landfill is funded and underway.The expansion must meet all current EPA and DEC regulations which require a liner to trap all fluids.This"leachate"will be treated on-site in new treatment plan[to be developed for that purpose. 2. TUSTEMENA CLASS REPLACEMENT—Design and construction$70,000,000 The MIV Tustumena is a critical transportation link to Kodiak Island and southwest Alaska, The lack of regular scheduled service from the mainland to Kodiak,from Kodiak to the island rural villages,and out the Aleutian chain has created hardships for all.The solution to this problem is the construction of a Tustemena-class replacement ferry as soon as possible. It is vital that a new ferry be designed to work with existing docking facilities because many of the communities served have constructed docks to serve a vessel that operates like the Tustumena.The cost of a new Tustumena-class ferry is anticipated to be well over$150 million dollars. Kodiak Island Borough Resolution No.FY2014-03 Capital Improvement Projects Page 1 of 4 P&Z 2015 Capital Improvements Projects Packet Page 12 of 15 Resolution No. FY201O-09 Adopting a Capital Improvement p i' Page 110 of257 AGENDA ITEM #13.C.1. NEWBUSINESS ITEM 9-C P&Z REGULAR MEETING:JULY 16,2014 Approximately$10 million dollars has previously been earmarked for the design of a replacement vessel.There is an additional$30,000,000 in the ferry replacement fund that should be designated for construction of the Tustemena replacement.At least$70,000,000 should be funded—possibly over the new two budget cycles—for construction of a new ferry. 3. E911 Replacement Equipment $350,000 The City of Kodiak completed construction of the new public safety building in 2010.One of the important aspects of the new facility is to continue to provide area-wide dispatch services and enhanced 911 (E911)service to the Kodiak area. The City completed a study which advised replacement of the system. The study indicated that basic upgrades with future expansion capabilities will cost at least$350,000. The current system is operable but replacement parts and service/maintenance agreements are no longer available due to the age of the system.The City and Borough have been unable to find additional funding to help cover the cost of replacement and will continue to look for available funding sources for this important public safety service. 4. Anton Larsen Bay Road Extension to Ice Free Water $ This road would provide alternative year around access to Kodiak Road System services for the Villages of Ouzinkie, Port Lions, and Larsen Bay It would also serve the commercial and sport fishers and others living,working,or recreating on Kodiak Island's west side. This project is to provide planning,pre—design,and engineering funding for the route selected.This is envisioned to be a cooperative effort between KIB, AKDOT, Ouzinkie Native Corporation (surface estate owner), and Koniag Inc. (sub-surface estate owner. Additionally, this roadway is used by members of Port Lions, Larsen Bay,Woody Island,Afognak,Ouzinkie,and the Sun'aq Tribes. Members from the Old Harbor,Akhiok,Kaguyak,and Karluk Tribes also reside along the Kodiak road system and would benfit from the improvements.Some or all of these parties may partner in funding this project. 5. Monashka Bay Utility Installation/Water Treatement Plant—Phase I(Feasibility, Planning and Design) $250,000 There are 256 residentail parcels that lie outside the reach of the existing sanitary sewer and public water utilities in the Monashka Bay area;the soil and topography in this area is not ideal for septic systems and many are failing. The construction of a wastewater treatment facility at the Kodiak landfill provides an option for future expansion that could include sanitary sewer treatment. A feasibility study, planning and design would be the first steps in providing water and sewer services to the residents of the Monashka Bay area. 6. Service Area Road and Paving Improvements $5,000,000 To be applied to priority projects identified by the road service districts including Service Area One, Womens Bay Service Area, Bayveiw Service Area, and Monashka Bay Service Area. Priorities will be based on recommendations made by the elected service area boards and professional engineering study. Local contributions to project engineering and design may be funded through local improvement districts where those in the district are taxed a proportion of the project. Kodiak Island Borough Resolution No.FY2014-03 Capital Improvement Projects Page 2 of 4 P&Z 2015 Capital Improvements Projects Packet Page 13 of 15 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 111 of 257 AGENDA ITEM #13.C.1. NEWBUSINESS ITEM 9-C P&Z REGULAR MEETING:JULY 16,2014 7. Mission Road Safety Improvements $20,000,000 Mission Road is a major collector street for the community, and one of the roads that lead to downtown.The project will widen the existing two(2)lanes and provide a pedestrian and bike path on the shoulder or on the sidewalks. This requested funding will provide for the needed planning and design that will help develop a scope of work and the overall project cost. 8. Mill Bay Beach Access and Recreation Upgrade $163,000 This beach is heavily used by residents,sports fisherman and the community who come to view this bay located close to town. New construction items proposed here would include the construction of new stairs and walkways as well as trail enhancements between the two beaches as well as a small raft/kayak launch.The planning and design has already been funded. 9. Engineering and Design for East Elementary Traffic Flow Improvements $815,000 East Elementary School was constructed in 1966 with a substantially addition in 1988. The facility now totals 39,842 square feet with twenty-five teaching stations. Since the expansion, increased traffic flows in the vicinity due to major business development have created dangerous vehicle/student hazards when students are entering and leaving school. Reconfiguration of the parking area will reduce risks by providing for a safer separation of pedestrians, small vehicle traffic and bus loading/unloading. A new design will require an increase in the total area of the parking lot to allow adequate parking to support increased building usage and occupant load. 10. Peterson Elementary School Parking Lot Paving $1,690,000 Peterson Elementary School was built by the U.S. Navy on government property in 1945 to provide an educational facility for dependent children. The building was conveyed to the Kodiak Island Borough and provides elementary education for children of Coast Guard families living on base and for children of the Womens Bay community. The parking lot for this 39,967 square foot facility is gravel, and requires excessive maintenance expense due to continual pothole repair, re-grading, and resurfacing. A paved surface will not only reduce maintenance expenses, it will mitigate ice hazards in the cold months of the year and will provide safer and cleaner facilities for the students,faculty,staff and parents. 11. Parks and Field Plan $50,000 Borough owns and manages land and fields for recreational purposes which need a master plan to ensure best utilization and maintenance by the community. A master plan would also help to reconcile jurisdictional and policy concerns with regard to cooperative use arrangements with City of Kodiak and KIB School District. 12. Kodiak Island Trail Improvements $50,000 This is a priority identified by the Kodiak Island Borough Parks and Recreation Committee. The purpose of the project would be to design and implement trail system improvements as recommended and prioritized in the recently adopted Kodiak Road System Trail Plan,to include,but not limited to,trail head improvements,parking area and circulation plans,drainage improvements,environmental permitting,etc. 13. Plan and Develop Womens Bay Boat Ramp $50,000 The 2007 Womens Bay Comprehensive Plan identifies a goal to provide public access to the shoreline of Womens Bay for recreational purposes. This access would include access for Kodiak Island Borough Resolution No.FY2014-03 Capital Improvement Projects Page 3 of 4 P&Z 2015 Capital Improvements Projects Packet Page 14 of 15 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 112 of 257 AGENDA ITEM #13.C.1. NEWBUSINESS ITEM 9-C P&Z REGULAR MEETING:JULY 16,2014 skiffs,kayaks and small pleasure craft. The project would initially develop a boat ramp design with parameters and specifications that could be used in a site selection process. The investigation of potential sites for public acquisition would then provide the necessary information to develop a detailed cost breakdown of what would be required to complete the project. 14. Chiniak School Playground Equipment $100,000 Members of the Chiniak community desire to replace unsafe playground equipment at the Chiniak School. Total cost of the equipment, transportation, site prep, and construction is estimated to be $100,000. The Chiniak PTO is pursuing a KABOOM grant($15k match)and have requested a match from the Borough and a match from the State Legislature. 15. VFW Rifle Range Reconstruction $150,000 The existing outdoor rifle range is closed because it is unsafe to property owners adjacent to the facility.Bullets are known to have left the range creating off-site dangers.The solution to this danger is to properly develop the area into a bone-a-fide 100 yard range.KISA has enlisted the help of a range consultant that evaluated the existing range and made design suggestions to make it available to the shooting public.Design aspects include the proper grading of the area, creation of two backstops,expansion of the width of the range and the installation of a baffle system.The continued closure of this range has led to a number of unsafe bandit ranges along the road system that are not regulated,cause a public nuisance and are in dangerous. ADOPTED BY THE KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION THIS 21st DAY OF August,2013 PLANNING AND ZONING COMMISSION Alan Torres,Chair ATTEST Sheila Smith,Secretary Kodiak Island Borough Resolution No.FY2014-03 Capital Improvement Projects Page 4 of 4 P&Z 2015 Capital Improvements Projects Packet Page 15 of 15 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 113 of 257 AGENDA ITEM #13.C.1. Introduced by: Borough Manager Requested by: Borough Assembly Drafted by: Special Projects Support Introduced: 09/19/2013 1 Postponed: 09/1912013 2 Amended: 10/0312013 Adopted: 10/0312013 3 4 KODIAK ISLAND BOROUGH 5 RESOLUTION NO. FY2014-12 6 7 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND 8 BOROUGH ADOPTING A STATE LEGISLATIVE CAPITAL 9 IMPROVEMENT PROJECTS PRIORITY LIST FOR THE 2014 10 LEGISLATIVE SESSION 11 12 WHEREAS,the Kodiak Island Borough represents approximately 14,000 residents of the 13 Kodiak Island Archipelago living in six incorporated cities and one community governed by 14 a tribal council government; and 15 16 WHEREAS, a Borough—wide capital improvement program has been adopated by the 17 Kodiak Island Borough Planning&Zoning Commission which identifies major needs of the 18 island community for the next five years; and 19 20 WHEREAS, the Kodiak Island Borough Assembly has identified major projects to submit 21 to the Alaska Governor and State Legislative Delegation for funding consideration; 22 23 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK 24 ISLAND BOROUGH THAT: 25 26 Section 1: The Kodiak Island Borough's State Legislative capital improvement project 27 priorities for the 2014 legislative session are as follows: 28 29 1. Kodiak Landfill Lateral Expansion,Wastewater Treatment Plant 30 Estimated Project Cost $15,678,526 31 State Funding Request $3,000,000 32 The Kodiak Island Borough is requesting support for approval of the SFY15 Municipal 33 Matching Grant request of $3 million through DEC for this project. Alaska Clean Water 34 Fund loan funds have been approved for the project but the Borough is seeking grant 35 funds to reduce the burden of the debt repayment to the local rate payers. 36 37 The Kodiak Landfill Lateral Expansion project closes out the existing landfill footprint and 38 creates a new landfill cell designed to meet EPA and DEC regulations. The lined cell will 39 collect the leachate generated by the solid waste stored in the cell and the leachate will be 40 treated by an on-site wastewater treatment plant. Construction of an on-site treatment 41 plant was chosen as the method to address leachate produced at the landfill after the 42 alternative of piping it to the City of Kodiak Wastewater Treatment Facility was found not 43 to be a feasible option. 44 Kodiak Island Borough Resolution No. FY2014-12 Page 1 of 4 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 114 of 257 AGENDA ITEM #13.C.1. 45 2. Monashka Bay Water and Sewer Project: Feasibility, Planning and Design 46 Estimated Project Cost $500,000 47 State Funding Request $500,000 48 There are 256 residential parcels that lie outside the reach of the existing sanitary sewer 49 and public water utilities in the Monashka Bay area. The soil and topography in this area 50 is not ideal for septic systems and many are failing. The construction of a wastewater 51 treatment facility at the Kodiak landfill provides an option for future expansion that could 52 include sanitary sewer treatment for the residents of this area. Water in this neighborhood 53 is provided by wells, cisterns and more frequently by tank from a distant public source. 54 Water quality and quantity are questionable in the Monashka Bay Neighborhood. 55 Extension of water service from the City of Kodiak will be is needed. A feasibility study, 56 planning and design is the first step in providing water and sewer services to the residents 57 of the Monashka Bay area. 58 59 3. Service Area Road and Paving Improvements 60 Estimated Project Cost $5,000,000 61 KIB Funding Sources: local improvement district $1,000,000 62 State Funding Request $4,000,000 63 This project addresses the on-going need to pave portions of Borough Service Area 64 roads. There are approximately 26 miles of road among four Road Service Areas that 65 connect residential neighborhoods with the greater Kodiak community. Paving projects will 66 address main thoroughfares or busy neighborhood roads as well as improvements to 67 major drainage course that run through these areas. Funding will be applied to priority 68 projects identified by the road service districts (Service Area One, Womens Bay Service 69 Area, Bayview Service Area, and Monashka Bay Service Area). Priorities will be based 70 on recommendations made by the elected service area boards. Local contributions to 71 project engineering and design may be funded through local improvement districts where 72 those in the district are taxed a proportion of the project. 73 74 4. Extension of Public Utilities to Swampy Acres 75 Estimated Project Cost $5,000,000 76 State Funding Request $500,000 77 78 Extension of public utilities to the area between Kodiak City and Nemitz Park housing to 79 the area known as Swampy Acres will aid in the private development of the area to serve 80 the residential needs associated with U.S. Coast Guard expansion on Kodiak.This land is 81 privately owned by the Natives of Kodiak and is immediately adjacent to the U.S. Coast 82 Guard Support Center and is a logical choice for development. The U.S. Coast Guard is 83 looking for private interests to provide the bulk of its infrastructure needs as it looks to 84 grow in Alaska. Stationing additional vessels and fixed and rotary wing aircraft in Kodiak is 85 contingent upon having affordable housing stock to meet the needs of service men and 86 women and their families. These additional community residents are important to the 87 growth and vitality of the Kodiak community. We are requesting $500,000 be funded for 88 design and cost estimate. Kodiak Island Borough Resolution No. FY2014-12 Page 2 of 4 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 115 of 257 AGENDA ITEM #13.C.1. 89 5. Anton Larsen Bay Road Extension to Ice Free Water 90 Estimated Project Cost $6,000,000 91 State Funding Request $6,000,000 92 93 An extension of the Anton Larsen Bay Road to ice free waters will provide year around 94 access to those communities located in the Kupreanof Strait as well as those who use the 95 island's west side for commercial and recreational purposes. Many times during the year 96 travel by vessel to Kodiak is treacherous. Extending the road to ice free waters makes 97 traveling safer, providing access to critical services located in the City of Kodiak including 98 hospitals and businesses. Ouzinkie Native Corporation as the land owner would dedicate 99 the land necessary to locate the road; funding is requested to DOT for construction and 100 maintenance of this road as it is an extension of an existing state roadway.This route was 101 identified in the Kodiak Transportation Plan as an important upland facility. The Ouzinkie 102 Native Corporation subsidiary, Spruce Island Development Corporation (SIDCO)received 103 a $450,000 legislative grant for planning and design. Included the scope will be 104 construction of a year round boat launch/ramp facility. 105 106 6. Anton Larsen Bay Road Switchback Straightening 107 Estimated Project Cost $5,000,000 108 State Funding Request $500,000 109 110 The challenge to having a year around road connecting Anton Larsen Bay to the City of 111 Kodiak is the elimination of the switchbacks just beyond the golf course.This narrow road 112 works its way up a canyon in a series of switchbacks before it straightens out. It must also 113 accommodate a stream that is known to leave its banks. This section of road needs to be 114 addressed when discussing extending Anton Larsen Road to ice free waters. This 115 challenging section of road is a safety issue that needs to be resolved as we work to get 116 fishermen, rural communities and those living and working on the island safer access to 117 services in the City of Kodiak. The cost is estimated based on the work being done at the 118 Mayflower Beach switchback straightening project. $500,000 is being requested to initiate 119 planning and design work. 120 121 7. East Elementary Traffic Flow Improvements Design 122 Estimated Project Cost $2,000,000 123 KIB Funding Sources $20,000 124 State Funding Request $180,000 125 East Elementary School was constructed in 1966 with a substantial addition in 1988. The 126 facility now totals 39,842 square feet with twenty-five teaching stations. Since the 127 expansion, increased traffic flows due to business development have created dangerous 128 vehicle/student hazards when students are entering and leaving school. Reconfiguration 129 of the parking area will reduce risks by providing for a safer separation of pedestrians, 430 small vehicle traffic and bus loading/unloading. A new design will require an increase in 131 the total area of the parking lot to allow adequate parking to support increased building 132 usage and occupant load. Kodiak Island Borough Resolution No. FY2014-12 Page 3 of 4 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 116 of 257 AGENDA ITEM #13.C.1. 133 8. Peterson Elementary School Parking Rehabilitation, Drainage and Paving 134 Engineering&Design 135 Estimated Project Cost $2,000,000 136 KIB Funding Sources $20,000 137 State Funding Request $180,000 138 Peterson Elementary School was built in 1945 by the U.S. Navy on government property 139 to provide an educational facility for dependent children. The building was conveyed to 140 the Kodiak Island Borough and provides elementary education for children of Coast Guard 141 families living on base and for children of the Womens Bay community. The parking lot 142 for this 39,967 square foot facility is gravel, and requires excessive maintenance expense 143 due to continual pothole repair, re-grading, and surfacing. A paved surface will not only 144 reduce maintenance expenses, it will mitigate ice hazards in the cold months of the year 145 and will provide safer and cleaner facilities for the students,faculty,staff and parents. 146 147 Section 2: The Kodiak Island Borough administration is hereby instructed to advise our 148 State of Alaska Governor and Legislative Delegation of the Capital 149 Improvement Projects Priority List adopted by the Kodiak Island Borough 150 Assembly. 151 152 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 153 THIS THIRD DAY OF OCTOBER,2013 154 155 156 KODIAK ISLAND B ROUGH 157 �! 158 % 159 A/ 160 ATTEST: L-Jerome M. Sel y, orough Mayor 161 162 163 164 Nova M.Javier C, Borough Clerk Kodiak Island Borough Resolution No. FY2014-12 Page 4 of 4 Resolution No. FY2016-09 Adopting a Capital Improvement Proj... Page 117 of 257 AGENDA ITEM #13.C.2. KODIAK ISLAND BOROUGH AGENDA STATEMENT '� � NOVEMBER 5, 2015 Pew . uti ASSEMBLY REGULAR MEETING TITLE: Resolution No. FY2016-19Relating to the Borough's Outstanding Long-Term Care Center Revenue Bond, Series 2013 (Providence Kodiak Island Medical Center); Providing for the Prepayment of All or a Portion of Such Bond Pursuant to an Escrow Deposit Agreement Between the Borough and the Bank of New York Mellon Trust Company, N.A.; Authorizing the Execution of Such Escrow Deposit Agreement; and Authorizing, Ratifying, and Confirming Actions Taken on Behalf of the Borough in Connection Therewith. ORIGINATOR: Karl Short FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: From the proceeds of bond issue 2013 Series One as well as other revenue sources; the Borough collected $20,104,208 for the Long Term Care Center project. The total project cost ended up being $15,564,843; which leaves $4,539,635 in unspent funds. Due to IRS regulations, the Borough must defease this money into an escrow account. Defeasance means we will put these funds with an escrow agent and they will use these funds to pay a portion of our bond payments. The Borough cannot ever have these funds returned after they have been sent to the escrow agent. RECOMMENDED MOTION: Move to adopt Resolution No. FY2016-19 to defease remaining funds of the Long Term Care Center project. Kodiak Island Borough Resolution No. FY2016-19 Relating to the Borough's Outstandi... Page 118 of 257 AGENDA ITEM #13.C.2. 1 Introduced by: Finance Director 2 Requested by: Finance Director 3 Drafted by: Bond Counsel 4 Introduced on: 11/05/2015 5 Adopted on: 6 7 8 KODIAK ISLAND BOROUGH,ALASKA 9 RESOLUTION NO.FY2016-19 10 11 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY RELATING 12 TO THE BOROUGH'S OUTSTANDING LONG-TERM CARE CENTER REVENUE 13 BOND, SERIES 2013 (PROVIDENCE KODIAK ISLAND MEDICAL CENTER); 14 PROVIDING FOR THE PREPAYMENT OF ALL OR A PORTION OF SUCH BOND 15 PURSUANT TO AN ESCROW DEPOSIT AGREEMENT BETWEEN THE 16 BOROUGH AND THE BANK OF NEW YORK MELLON TRUST COMPANY, N.A.; 17 AUTHORIZING THE EXECUTION OF SUCH ESCROW DEPOSIT AGREEMENT; 18 AND AUTHORIZING, RATIFYING AND CONFIRMING ACTIONS TAKEN ON 19 BEHALF OF THE BOROUGH IN CONNECTION THEREWITH 20 21 WHEREAS, pursuant to Resolution No. FY2013-13 (the'Bond Resolution")of the Kodiak Island 22 Borough,Alaska(the"Borough"),the Borough issued its Long-Term Care Center Revenue Bond, 23 Series 2013 (Providence Kodiak Island Medical Center) (the'Bond"), in the principal amount of 24 $17,110,000;and 25 26 WHEREAS,the Bond is now outstanding in the principal amount of$16,505,000 and matures on 27 June 1, 2033,with principal installments due on June 1 of each of the years 2016 through 2033, 28 inclusive;and 29 30 WHEREAS, pursuant to the Bond Resolution, the principal installments of the Bond due in each 31 of the years 2025 through 2030, inclusive, are subject to prepayment in whole or in part at the 32 option of the Borough on any date on or after June 1,2018;and 33 34 WHEREAS, pursuant to the Bond Resolution, the principal installments of the Bond due in the 35 year 2024 and in each of the years 2031 through 2033, inclusive, are subject to prepayment in 36 whole or in part at the option of the Borough on any date on or after June 1,2023;and 37 38 WHEREAS, the Borough wishes to defease a portion of the principal installments of the Bond 39 due in each of the years 2016 through 2033,inclusive(the"Defeased Portion");and 40 41 WHEREAS, prior to the dates on which the principal of and interest on the Defeased Portion are 42 due,the Borough has determined to cause certain proceeds of the Bond and other money of the 43 Borough to be invested in certain securities by The Bank of New York Mellon Trust Company, 44 N.A. (the"Escrow Agent'), pursuant to the provisions of an escrow deposit agreement between 45 the Borough and the Escrow Agent(the"Escrow Deposit Agreement'); 46 47 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 48 BOROUGH THAT: 49 50 Section 1: Approval of Escrow Deposit Agreement. The Assembly hereby approves the 51 Escrow Deposit Agreement in substantially the form attached to this resolution as 52 Exhibit A. Each of the Borough Manager and the Borough Finance Director is 53 individually authorized and directed to execute the Escrow Deposit Agreement, 54 with such changes, not inconsistent with the material terms of this resolution, as 55 shall be approved by the Borough Manager or the Borough Finance Director,and 56 approved as to form by the Borough Attorney or bond counsel to the Borough. 57 Kodiak Island Borough Resolution No.FY2016-19 Page 1 of 2 Resolution No. FY2016-19 Relating to the Borough's Outstandi... Page 119 of 257 AGENDA ITEM #13.C.2. 58 Section 2: Authority of Officers. The Mayor, the Borough Manager, the Borough Finance 59 Director, the Borough Clerk, the Borough Attorney and bond counsel to the 60 Borough each is authorized and directed to do and perform all things and 61 determine all matters not determined by this Resolution, including the execution 62 and delivery of all documents and instruments consistent with the provisions of 63 this Resolution, and such other certificates and opinions relating thereto and to 64 the Escrow Deposit Agreement, to the end that the Borough may carry out its 65 obligations under the Escrow Deposit Agreement and this Resolution. 66 67 Section 3: Ratification. Any actions taken by Borough officials, employees, agents, 68 attorneys and representatives consistent with the provisions of this resolution 69 before its effective date are hereby ratified,approved and confirmed. 70 71 Section 4: Effective Date. This Resolution shall become effective upon passage and 72 approval. 73 74 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 75 THIS DAY OF NOVEMBER,2015 76 77 KODIAK ISLAND BOROUGH 78 79 80 81 82 Jerrol Friend,Borough Mayor 83 84 ATTEST: 85 86 87 88 89 Nova M.Javier,MMC,Borough Clerk Kodiak Island Borough Resolution No.FY2016-19 Page 2 of 2 Resolution No. FY2016-19 Relating to the Borough's Outstandi... Page 120 of 257 AGENDA ITEM #13.C.2. ESCROW DEPOSIT AGREEMENT THIS ESCROW DEPOSIT AGREEMENT (the "Agreement") is made and entered into as of November[ , 2015, by and between KODIAK ISLAND BOROUGH, ALASKA (the "Borough"), a second-class borough of the State of Alaska, and THE BANK OF NEW YORK MELLON TRUST COMPANY, N.A., a national banking association having a corporate trust office in San Francisco, California (the "Escrow Agent"). WHEREAS, the Borough now has outstanding its $[ principal amount Long-Term Care Center Revenue Bond, Series 2013 (Providence Kodiak Island Medical Center) (the "Bond") maturing on June 1, 2033, with principal installments due on June 1 of each of the years 2016 through 2033, inclusive; and WHEREAS, pursuant to Resolution No. of the Borough, adopted on November[5], 2015, the Borough wishes to defease a portion of the principal installments of the Bond due in each of the years 2025 through 2030, inclusive (the "2018 Defeased Portion"), and the Borough wishes to defease a portion of the principal installments of the Bond due in each of the years 2016 through 2024, inclusive, and 2031 through 2033, inclusive (the "2023 Defeased Portion," and together with the 2018 Defeased Portion, the "Defeased Portion"); and WHEREAS, the defeasance of the Defeased Portion will be accomplished pursuant to this Agreement(including Exhibit A attached hereto) by: (a) The delivery by the Borough to the Escrow Agent of certain proceeds of the Bond and other money of the Borough; (b) The delivery by the Loan Trustee for the Bond of certain money on deposit in the Reserve Subaccount that secures payment of the Bond; (c) The purchase by the Escrow Agent of the noncallable direct obligations of the United States of America listed on Exhibit A attached hereto and made a part hereof by this reference or substituted obligations purchased pursuant to Section 2 (the "Acquired Obligations") on the date of this Agreement; (d) The delivery to the Borough and the Escrow Agent of a report (the "Report") by KeyBanc Capital Markets Inc., showing that the Acquired Obligations to be purchased by the Escrow Agent pursuant to this Agreement, together with the specified beginning cash balance, if any, and the maturing principal of and interest on such Acquired Obligations, will provide sufficient money (assuming that all principal of and interest on the Acquired Obligations are paid on the due dates thereof and assuming no reinvestment of such maturing principal and interest) (i)to pay interest on the 2018 Defeased Portion when due up to and including June 1, 2018, 51377833.1 Resolution No. FY2016-19 Relating to the Borough's Outstandi... Page 121 of 257 AGENDA ITEM #13.C.2. and on June 1, 2018, to prepay the Defeased Portion, and (ii)to pay interest on the 2023 Defeased Portion when due up to and including June 1, 2023, and on June 1, 2023, to prepay the Defeased Portion; and (e) The receipt by the Escrow Agent of the maturing installments of principal of and interest on the Acquired Obligations; and (f) The Escrow Agent's payment to the Alaska Municipal Bond Bank (the "Bond Bank") of money sufficient to make the payments on the Defeased Portion set forth herein; (together, the "Defeasance Plan"); and WHEREAS, upon the execution of this Agreement and the delivery to the Escrow Agent of certain proceeds of the Bond, other money of the Borough and certain money on deposit in the Reserve Subaccount that secures payment of the Bond, the principal amount of the Defeased Portion no longer shall be considered outstanding pursuant to Section 21 of Resolution No. FY2013-13, which authorized the issuance of the Bond (the "Bond Resolution"); and WHEREAS, the Borough Assembly has duly and validly authorized the execution and delivery of this Agreement, the delivery to the Escrow Agent of certain proceeds of the Bond, other money of the Borough and certain money on deposit in the Reserve Subaccount that secures payment of the Bond and the purchase by the Escrow Agent of the Acquired Obligations; NOW, THEREFORE, in consideration of the mutual covenants hereinafter contained and for the benefit of the Borough, the parties hereto agree as follows: Section 1. Delivery of Money to Escrow Agent. On the date of this Agreement, the Borough shall cause to be delivered to the Escrow Agent certain proceeds of the Bond in the amount of $[ and $[ of other money of the Borough. The Escrow Agent, [in its capacity as Loan Trustee under the Reserve Account Agreement between the Borough and the Loan Trustee dated June 19, 2013] is hereby authorized and directed to deliver to the Escrow Agent $[ of money on deposit in the Reserve Subaccount that secures payment of the Bond. Section 2. Investment and Expenditure of Money. On the date of this Agreement, the Escrow Agent shall apply $[ to pay on behalf of the Borough the purchase prices of the Acquired Obligations, from the sources, in the principal amounts, with the dates of maturity and bearing the interest rates or yields set forth in Exhibit A, and $[ to establish a beginning cash balance. Upon receipt thereof, the Escrow Agent shall deliver to the Borough copies of the documents evidencing the purchase of and payment for the Acquired Obligations. Investments in mutual funds and unit investment trusts are prohibited. Section 3. Sufficiency of Acquired Obligations. Based upon the Report, the Borough represents that the Acquired Obligations and the maturing principal thereof 2 51377833.1 Resolution No. FY2016-19 Relating to the Borough's Outstandi... Page 122 of 257 AGENDA ITEM #13.C.2. and the interest thereon, if paid when due, together with the beginning cash balance, shall be sufficient to make when due the payments required by the Defeasance Plan. The schedules of the sources, amounts, maturities, and interest rates or yields of the Acquired Obligations and of the Defeased Portion that will fulfill the foregoing requirements are set forth in the Report. Section 4. Collection of Proceeds of Acquired Obligations and Application of Such Proceeds and Money. The Escrow Agent shall present for payment and shall collect and receive on the due dates thereof the maturing installments of the principal of and the interest on the Acquired Obligations and any Substitute Obligations (defined herein). The Escrow Agent shall make payments, but only in the amounts received pursuant to this Section, in a timely manner to the Bond Bank of the amounts to be paid on the Defeased Portion as shown in the Report. Those payments shall be made by check, wire transfer, or such other method of transfer of funds as shall be agreed upon by the Escrow Agent and the Bond Bank. Section 5. Notice of Defeasance/Notices of Prepayment. The Escrow Agent agrees to give to the Bond Bank a notice of defeasance and notices of prepayment of the Defeased Portion pursuant to the terms of the Bond Resolution and the Loan Agreement dated as of June 1, 2013 (the "Loan Agreement"), between the Borough and the Bond Bank. The notice of defeasance in substantially the form attached hereto as and as described in Exhibit B shall be given immediately following the execution of this Agreement. The notice of prepayment of the 2018 Defeased Portion in substantially the form attached hereto as and as described in Exhibit C shall be given shall be given not less than 50 days nor more than 60 days prior to June 1, 2018. The notice of prepayment of the 2023 Defeased Portion in substantially the form attached hereto as and as described in Exhibit D shall be given shall be given not less than 50 days nor more than 60 days prior to June 1, 2023. Section 6. All Obligations and Money and Proceeds Thereof Held in Trust. The Escrow Agent irrevocably agrees to hold the Acquired Obligations, the Substitute Obligations, if any, the principal thereof and interest thereon, and any other money it may receive pursuant to this Agreement and any reinvestments thereof made pursuant to Sections 8 and 9, in trust and separate at all times from all other funds and investments held by the Escrow Agent, solely for the purpose of making the payments required by the Defeasance Plan. The Borough irrevocably conveys, transfers, and assigns to the Escrow Agent the Acquired Obligations, any Substitute Obligations, the principal thereof and the interest thereon, and any other money and investments deposited with the Escrow Agent pursuant to this Agreement,for the purpose of making such payments. The Escrow Agent shall not sell, transfer, assign or hypothecate any Acquired Obligations, reinvestments, or Substitute Obligations except pursuant to Sections 8, 9, 12 and 14. Section 7. Reports. The Escrow Agent shall submit a report to the Borough, at least semiannually, which report shall set forth the cash, Acquired Obligations, and any Substitute Obligations held hereunder by the Escrow Agent, the obligations which have matured and amounts received by the Escrow Agent by reason of such maturity, 3 51377833.1 Resolution No. FY2016-19 Relating to the Borough's Outstandi... Page 123 of 257 AGENDA ITEM #13.C.2. the interest earned on such obligations, a list of any investments or reinvestments made by the Escrow Agent in other obligations and the interest and/or principal derived therefrom, the amounts paid to the Bond Bank, and any other transaction of the Escrow Agent pertaining to its duties and obligations as set forth herein. Section 8. Substitution of Different Obligations or Other Investments. The Borough reserves the right to substitute from time to time for Acquired Obligations initially purchased in accordance with Section 2, or for obligations purchased under this Section, other noncallable, nonprepayable direct obligations of the United States of America and/or obligations unconditionally guaranteed by the United States of America as to full and timely payment of principal and interest(the "Substitute Obligations"). Prior to effecting any such substitution, the Borough shall have obtained at its expense and delivered to the Escrow Agent: (a) A verification by a nationally recognized independent certified public accounting firm acceptable to the Escrow Agent confirming that the maturing principal of and interest on the Substitute Obligations and any remaining Acquired Obligations to be held by the Escrow Agent in the escrow account, if paid when due and assuming no reinvestment thereof, together with any other cash then held by the Escrow Agent, will be sufficient to carry out the Defeasance Plan and make all remaining payments required by the Defeasance Plan; and (b) An opinion from Foster Pepper PLLC, bond counsel to the Borough, its successor or other nationally recognized bond counsel to the Borough ("Bond Counsel"), that the disposition and substitution or purchase of such securities, under the statutes, rules, and regulations then in force and applicable to the Bond, will not cause the interest on the Bond to be included in gross income for federal income tax purposes and that such disposition and substitution or purchase is in compliance with the statutes and regulations applicable to the Bond. If the verification delivered to the Escrow Agent pursuant to Section 8(a) shows that surplus money not needed to make the payments required by the Defeasance Plan will result from the sale, transfer or other disposition of Acquired Obligations and the substitution of Substitute Obligations therefor, that surplus money at the written request of the Borough shall be released by the Escrow Agent and shall be transferred to the Borough to be used for any lawful Borough purpose, subject to any restrictions stated in the opinion of Bond Counsel required by Section 8(b). Section 9. Reinvestment of Proceeds of Acquired and/or Substitute Obligations. The proceeds (principal and interest) and reinvestment proceeds of any Acquired Obligations and/or Substitute Obligations held by the Escrow Agent in accordance with this Agreement that are not needed within five business days of the receipt thereof to make the payments required by the Defeasance Plan shall be reinvested by the Escrow Agent, but only upon receipt of written request of the Borough, 4 51377833.1 Resolution No. FY2016-19 Relating to the Borough's Outstandi... Page 124 of 257 AGENDA ITEM #13.C.2. on such date of receipt or the next business day. The Borough shall direct such reinvestment subject to the following conditions: (a) Except as provided in subsection (c) below, the proceeds of such Acquired Obligations and/or Substitute Obligations shall be reinvested in Substitute Obligations at a yield that will not cause the composite yield on the escrow account to exceed 2.8194% during its term or such higher yield as may be directed by letter of instructions from the Borough to the Escrow Agent, but if the composite yield on the directed investments made pursuant to this Agreement would exceed 2.8194%, such letter of instructions shall contain a verification of such composite yield and shall be based upon and accompanied by the opinion of Bond Counsel approving reinvestment of such proceeds at such higher yield. (b) The obligations in which such proceeds are reinvested shall mature in an amount at least equal to their purchase price on the date or dates directed by the Borough, but not later than the date (as shown by the then most recent certified public accountant verification) the principal thereof is needed to make the payments required by the Defeasance Plan; (c) If such proceeds, together with other funds remaining in the escrow account, are insufficient to reinvest in the smallest denomination of such obligations or are required to be used to make payments required by the Defeasance Plan sooner than the shortest maturity available for such obligations, then those proceeds and funds either shall be converted to United States currency and retained or shall remain uninvested in the escrow account and carried on the books of the Escrow Agent until required to make the payments required by the Defeasance Plan, or until sufficient money is accumulated to permit the investment thereof; (d) "Yield," as used in subsection (a) above with respect to the Acquired Obligations and Substitute Obligations, means that yield computed in accordance with and permitted by the Code applicable to the Bond and the escrow account under this Agreement so as to preserve the exclusion from gross income for federal income tax purposes of the interest on the Bond; and (e) The Escrow Agent, prior to making such reinvestment, shall receive: (i)a verification by a nationally recognized independent certified public accounting firm confirming that after such reinvestment, the assets and funds held by the Escrow Agent pursuant to this Agreement will be sufficient to carry out the Defeasance Plan and make all remaining payments required by the Defeasance Plan; and (ii)an opinion from Bond Counsel that such reinvestment will not cause the interest on the Bond to be included in gross income for federal income tax purposes. 5 51377833.1 Resolution No. FY2016-19 Relating to the Borough's Outstandi... Page 125 of 257 AGENDA ITEM #13.C.2. The Escrow Agent may make any and all investments permitted by the provisions of this Section through its own investment department or the investment departments of any of its affiliates. Section 10. Amendments to Agreement. The Escrow Agent and the Borough recognize that the Bond Bank, as owner of the Bond, has a beneficial interest in the Acquired Obligations, the Substitute Obligations, and money to be held by the Escrow Agent as herein provided. Therefore, this Agreement is irrevocable and shall not be subject to amendment except for the purpose of clarifying any ambiguity herein, increasing the protection of the rights of the Bond Bank, as owner of the Bond, or preserving the exclusion of the interest on the Bond from gross income for federal income tax purposes, and only if such amendment is accompanied by an opinion addressed to the Borough and the Escrow Agent from Bond Counsel to the effect that such change is necessary for one of the above reasons and does not detrimentally affect the Bond Bank, as owner of the Bond, or that it strengthens the protection of the Bond Bank, as owner of the Bond, and does not detrimentally affect the Bond Bank, as owner of the Bond. If such amendment affects the amount of money and investments in the escrow account or the application thereof, prior to the amendment's taking effect there also shall be delivered to the Escrow Agent (i)a verification by a nationally recognized independent certified public accounting firm satisfactory to the Escrow Agent to the effect that after such amendment the Acquired Obligations, Substitute Obligations, and other money in the escrow account will be sufficient to make the payments required by the Defeasance Plan and (ii) if such amendment affects the application of the funds in the escrow account, an opinion of Bond Counsel to the effect that such amendment will not cause interest on the Bond to be includible in gross income for federal tax purposes. Section 11. Limitation of Liability of Escrow Agent. None of the provisions contained in this Agreement shall require the Escrow Agent to risk, use or advance its own funds in the performance of any of its duties or the exercise of any of its rights or powers hereunder. The Escrow Agent shall be under no liability for the payment of interest on any funds or other property received by it hereunder except to the extent the Escrow Agent is required by the express terms of this Agreement to invest such funds. The Escrow Agent's liabilities and obligations in connection with this Agreement are confined to those specifically described herein, and no implied covenants or obligations shall be read into this Agreement against the Escrow Agent. The Escrow Agent is authorized and directed to comply with the provisions of this Agreement and is relieved from all liability for so doing notwithstanding any demand or notice to the contrary by any party hereto. The Escrow Agent shall not be responsible or liable for the sufficiency, correctness, genuineness, or validity of the Acquired Obligations or the Substitute Obligations deposited with it; the performance or compliance by any party other than the Escrow Agent with the terms or conditions of any such instruments; or any loss which may occur by reason of forgeries, false representations, or the exercise of the Escrow Agent's discretion in any particular manner unless such exercise is negligent or constitutes willful misconduct. 6 51377833.1 Resolution No. FY2016-19 Relating to the Borough's Outstandi... Page 126 of 257 AGENDA ITEM #13.C.2. If any controversy arises between the Borough and any third person, the Escrow Agent shall not be required to determine the same or to take any action in the premises, but it may institute, in its discretion, an interpleader or other proceedings in connection therewith as it may deem proper, and in following either course, it shall not be liable. The Escrow Agent may conclusively rely and shall be fully protected in acting or refraining from acting upon any resolution, certificate, statement, instrument, opinion, report, notice, request, consent, order, approval or other paper or document believed by it to be genuine and to have been signed or presented by the proper party or parties. The Escrow Agent shall not be bound to make any investigation into the facts or matters stated in any resolution, certificate, statement, instrument, opinion, report, notice, request, consent, entitlement order, approval or other paper or document. The Escrow Agent may consult with counsel and shall be entitled to rely on the advice or any opinion of counsel; provided that prior to relying on such counsel's opinion the Escrow Agent shall provide a copy of the opinion to the Borough and its bond counsel (unless such opinion is rendered by Bond Counsel). The Escrow Agent may execute any of the trusts or powers hereunder or perform any duties hereunder either directly or by or through agents, attorneys, custodians or nominees appointed with due care. Neither the Escrow Agent nor any of its officers, directors, employees or agents shall be liable for any action taken or omitted under this Agreement or in connection herewith except to the extent caused by the Escrow Agent's negligence or willful misconduct. All communication from the Borough to the Escrow Agent shall be by letter sent by regular mail or in PDF format and not by unsecured email, facsimile transmission or other similar unsecured electronic methods. Section 12. Remittance of Funds When Defeased Portion Paid in Full. At such time as the Escrow Agent has received the representation of the Borough that all of the payments required by the Defeasance Plan have been made and the confirmation of such representation by the Bond Bank, together with such other evidence of such payments as shall be satisfactory to the Borough and the Escrow Agent, the Escrow Agent shall deliver forthwith or remit to the Borough any remaining Acquired Obligations, Substitute Obligations, and money held pursuant to this Agreement. Section 13. Compensation of Escrow Agent. The payment arrangement heretofore made between the Escrow Agent and the Borough on compensation and expenses of the Escrow Agent for services rendered by it pursuant to the provisions of this Agreement is satisfactory to it and to the Borough, and no further payment to the Escrow Agent shall be required for such purpose, except to reimburse the Escrow Agent for out of pocket expenses incurred by the Escrow Agent hereunder (including without limitation, legal fees and expenses). Such arrangement for compensation and expenses is intended as compensation for the ordinary services as contemplated by this Agreement, and if the Escrow Agent renders any service hereunder not provided for in this Agreement, or the Escrow Agent is made a party to or intervenes in any litigation pertaining to this Agreement or institutes interpleader proceedings relative hereto, the 7 51377833.1 Resolution No. FY2016-19 Relating to the Borough's Outstandi... Page 127 of 257 AGENDA ITEM #13.C.2. Escrow Agent shall be compensated reasonably by the Borough for such extraordinary services and reimbursed for all fees, costs, liability, and expenses (including reasonable attorneys'fees) occasioned thereby. The Escrow Agent shall not have a lien against or otherwise be compensated for its services and expenses from the money, Acquired Obligations, and Substitute Obligations held pursuant to this Agreement to make the payments required by the Defeasance Plan. Section 14. Successor Escrow Agent. The obligations assumed by the Escrow Agent pursuant to this Agreement may be transferred by the Escrow Agent to a successor if (a)the Borough approves the appointment of the successor; (b)the successor has assumed all of the obligations of the Escrow Agent under this Agreement and has been compensated; and (c)all of the Acquired Obligations, reinvestments, Substitute Obligations, and money then held by the Escrow Agent pursuant to this Agreement have been duly transferred to such successor. If a successor is not appointed within 30 days after the Escrow Agent's giving notice of its resignation or its removal, the Escrow Agent shall be entitled to petition a court of competent jurisdiction for the appointment of a successor. Notwithstanding anything to the contrary contained in this Agreement, any company into which the Escrow Agent may be merged or converted or with which it may be consolidated or any company resulting from any merger, conversion, or consolidation to which the Escrow Agent is a party, or any company to which the Escrow Agent may sell or transfer all or substantially all of its corporate trust business shall be the successor to the Escrow Agent without execution or filing of any paper or further act. Section 15. Miscellaneous. This Agreement is governed by Alaska law without regard to the conflict of laws provisions thereof and may not be modified except by a writing signed by the parties and subject to the limitations of Section 10. If any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provisions of this Agreement, but this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. [Signature page follows] 8 51377833.1 Resolution No. FY2016-19 Relating to the Borough's Outstandi... Page 128 of 257 AGENDA ITEM #13.C.2. Section 16. Counterparts. This Agreement may be executed in counterparts. IN WITNESS WHEREOF, the parties have executed and delivered this Agreement pursuant to due and proper authorization, all as of the date and year first above written. KODIAK ISLAND BOROUGH,ALASKA THE BANK OF NEW YORK MELLON TRUST COMPANY, N.A., as Escrow Agent By: By: Karleton Short, Finance Director Title: 9 51377833.1 Resolution No. FY2016-19 Relating to the Borough's Outstandi... Page 129 of 257 AGENDA ITEM #13.C.2. EXHIBIT A KODIAK ISLAND BOROUGH,ALASKA LONG-TERM CARE CENTER REVENUE BOND, SERIES 2013 (PROVIDENCE KODIAK ISLAND MEDICAL CENTER) ACQUIRED OBLIGATIONS MATURITY INTEREST PURCHASE TYPE DATE PAR AMOUNT RATE PRICE 51377833.1 Resolution No. FY2016-19 Relating to the Borough's Outstandi... Page 130 of 257 AGENDA ITEM #13.C.2. EXHIBIT B Notice of Defeasance Kodiak Island Borough,Alaska Long-Term Care Center Revenue Bond, Series 2013 (Providence Kodiak Island Medical Center) NOTICE IS HEREBY GIVEN to the Alaska Municipal Bond Bank, as owner of the above-referenced bond, that, pursuant to the Escrow Deposit Agreement dated November[ 1 2015, by and between Kodiak Island Borough, Alaska (the "Borough"), and The Bank of New York Mellon Trust Company, N.A. (the "Escrow Agent"), there have been deposited into an escrow account, held by the Escrow Agent, cash and non-callable direct obligations of the United States of America, the principal of and interest on which, when due, will provide money to pay each year, to and including the prepayment dates of the portions of principal installments of such bond so provided for, the principal thereof and interest thereon (the "Defeased Portion"). The Defeased Portion is therefore deemed to be no longer outstanding pursuant to Section 21 of Resolution No. FY2013-13 of the Borough, but will be paid by application of the assets in such escrow account. The Defeased Portion is described as follows: Installment Date Amount Interest Prepayment Date (June 1) Defeased Rate (at 100%) 2016 $130,000 3.00 June 1, 2023 2017 135,000 4.00 June 1, 2023 2018 140,000 3.00 June 1, 2023 2019 145,000 3.00 June 1, 2023 2020 155,000 4.00 June 1, 2023 2021 160,000 4.00 June 1, 2023 2022 170,000 5.00 June 1, 2023 2023 180,000 5.00 June 1, 2023 2024 190,000 5.00 June 1, 2023 2025 195,000 5.00 June 1, 2018 2026 210,000 5.00 June 1, 2018 2027 220,000 5.00 June 1, 2018 2028 235,000 5.00 June 1, 2018 2029 245,000 5.00 June 1, 2018 2030 265,000 5.00 June 1, 2018 2031 280,000 5.00 June 1, 2023 2032 280,000 3.625 June 1, 2023 2033 295,000 3.75 June 1, 2023 The Bank of New York, Mellon Trust Company, N.A., as Escrow Agent Dated: 51377833.1 Resolution No. FY2016-19 Relating to the Borough's Outstandi... Page 131 of 257 AGENDA ITEM #13.C.2. EXHIBIT C Notice of Prepayment Kodiak Island Borough,Alaska Long-Term Care Center Revenue Bond, Series 2013 (Providence Kodiak Island Medical Center) NOTICE IS HEREBY GIVEN that Kodiak Island Borough,Alaska (the "Borough"), will prepay a portion of the outstanding principal installments of the above-referenced bond (the "Defeased Portion")as described below. The Defeased Portion will be prepaid at a price of one hundred percent (100%) of the principal amount to be prepaid, plus accrued interest, if any, to June 1, 2018. The Defeased Portion will be paid in accordance with the terms of Resolution No. FY2013-13 of the Borough and the Loan Agreement dated as of June 1, 2013 (the "Loan Agreement"), between the Borough and the Alaska Municipal Bond Bank. Interest on the Defeased Portion that is prepaid will cease to accrue on June 1, 2018. The following Defeased Portion is being prepaid: Installment Date Amount Interest (June 1) Prepaid Rate 2025 $195,000 5.00% 2026 210,000 5.00 2027 220,000 5.00 2028 235,000 5.00 2029 245,000 5.00 2030 265,000 5.00 By Order of Kodiak Island Borough,Alaska The Bank of New York Mellon Trust Company, N.A., as Escrow Agent Dated: 51377833.1 Resolution No. FY2016-19 Relating to the Borough's Outstandi... Page 132 of 257 AGENDA ITEM #13.C.2. EXHIBIT D Notice of Prepayment Kodiak Island Borough,Alaska Long-Term Care Center Revenue Bond, Series 2013 (Providence Kodiak Island Medical Center) NOTICE IS HEREBY GIVEN that Kodiak Island Borough,Alaska (the"Borough"), will prepay a portion of the outstanding principal installments of the above-referenced bond (the "Defeased Portion")as described below. The Defeased Portion will be prepaid at a price of one hundred percent (100%) of the principal amount to be prepaid, plus accrued interest, if any, to June 1, 2023. The Defeased Portion will be paid in accordance with the terms of Resolution No. FY2013-13 of the Borough and the Loan Agreement dated as of June 1, 2013 (the "Loan Agreement"), between the Borough and the Alaska Municipal Bond Bank. Interest on the Defeased Portion that is prepaid will cease to accrue on June 1, 2023. The following Defeased Portion is being prepaid: Installment Date Amount Interest (June 1) Defeased Rate 2016 $130,000 3.00 2017 135,000 4.00 2018 140,000 3.00 2019 145,000 3.00 2020 155,000 4.00 2021 160,000 4.00 2022 170,000 5.00 2023 180,000 5.00 2024 190,000 5.00 2031 280,000 5.00 2032 280,000 3.625 2033 295,000 3.75 By Order of Kodiak Island Borough,Alaska The Bank of New York Mellon Trust Company, N.A., as Escrow Agent Dated: 51377833.1 Resolution No. FY2016-19 Relating to the Borough's Outstandi... Page 133 of 257 AGENDA ITEM #13.C.3. KODIAK ISLAND BOROUGH AGENDA STATEMENT '� � NOVEMBER 5, 2015 Pew . uti ASSEMBLY REGULAR MEETING TITLE: Resolution No. FY2016-20 A Joint Resolution of the Kodiak Island Borough Assembly and City of Kodiak Council Documenting the Joint Building Code Review Committee's Composition and Appointing Process. ORIGINATOR: Nova Javier FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: The Assembly and City Council met for a Joint Work Session on June 30, 2015. One of the topics of discussion is formalizing the Joint Building Code Review Committee's composition and Appointment process. The Borough and City Clerks drafted the attached resolution for your consideration which details and documents the Joint Building Code Review Committee's composition and appointment process. RECOMMENDED MOTION: Move to adopt Resolution No. FY2016-20. Kodiak Island Borough Resolution No. FY2016-20 A Joint Resolution of the Kodiak Is... Page 134 of 257 AGENDA ITEM #13.C.3. Introduced by: Borough Assembly&City Council 1 Requested by: Borough Assembly&City 2 Council 3 Drafted by: Borough and City Clerks Introduced: 4 Adopted: 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2016-20 8 9 A JOINT RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 10 AND CITY OF KODIAK COUNCIL DOCUMENTING THE JOINT BUILDING 11 CODE REVIEW COMMITTEE'S COMPOSITION AND APPOINTMENT 12 PROCESS 13 14 WHEREAS, there has been no consistent appointment method in the history of the Joint 15 Building Code Review Committee;and 16 17 WHEREAS, historically, the Borough Mayor appoints Borough representatives from the 18 Architectural Review Board and typically, the City appointees have been members of the 19 City's Building Code Board of Appeals;and 20 21 WHEREAS, on June 30, 2015, direction was given by the Assembly and City Council to 22 formally document the Joint Building Code Review Committees composition;and 23 24 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 25 BOROUGH THAT this resolution hereby documents the Joint Building Code Review 26 Committee's composition and appointment process. 27 28 1. Membership. The Joint Building Code Review Committee shall be composed of six (6) 29 voting members and two ex-officio non-voting members: 30 a. Two representatives from the KIB Architectural Review Board appointed by the 31 Borough Mayor 32 b. Two members from the City of Kodiak's Building Code Board of Appeals appointed 33 by the City Mayor 34 c. One elected official from the Borough Assembly 35 d. One elected official from the City Council 36 e. The Building Inspector staff shall serve as ex-officio, non-voting members of the 37 work group 38 39 2. Organization. The work group shall designate two co-chairs at the first meeting of the 40 calendar year and will alternate presiding the meetings. 41 42 3. Administrative assistance. The City's Public Works Department will provide 43 administrative assistance for this Committee. 44 Kodiak Island Borough,Alaska Ordinance No. FY2016-20 Page 1 of 2 Resolution No. FY2016-20 A Joint Resolution of the Kodiak Is... Page 135 of 257 AGENDA ITEM #13.C.3. 45 4. Consensus. The affirmative votes of four (4) committee members shall be required to 46 build consensus of the committee. The members shall review and revise the respective 47 Borough and City building codes and strive to maintain identical regulations for 48 recommendation to the Borough Assembly and City Council for adoption. 49 50 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 51 THIS DAY OF 2015 52 53 KODIAK ISLAND BOROUGH 54 55 56 57 ATTEST: Jerrol Friend, Borough Mayor 58 59 60 61 Nova M.Javier, MMC, Borough Clerk Kodiak Island Borough,Alaska Ordinance No. FY2016-20 Page 2 of 2 Resolution No. FY2016-20 A Joint Resolution of the Kodiak Is... Page 136 of 257 AGENDA ITEM #13.C.3. Memorandum To: Mayor&Council Date: January 19,2005 From: Debra Marlar Subject, Appointment to the Joint City Clerk Building Code Review Committee The following building codes adopted by the City are outdated: Uniform Plumbing Code, International Building Code,International Mechanical Code,and International Fire Code. The Building Official would like to identify the City Building Code Review Committee members so he can begin the review process and recommend adoption of the current codes. At the January 11th work session, the Council was asked to clarify how these appointments will be made and to identify the term length. The Council directed staff to inquire howthe Borough makes its appointments to the committee.The Borough Clerkwas consulted and was not able to determine how the Borough appoints its members to the committee. Mike Anderson is presently the Borough Assembly representative on the Borough Architectural Review Board/Building Code Board of Appeals, and it is assumed that he will also be the Assembly member on the Joint Building Code Review Committee. Except for the appointment of Ken Smith upon consensus of the Council at the May 22, 2001, work session, it appears City committee appointments have been made by the Building Official or Clerk at the Council's direction. (See included documentation) At a joint work session in 1996 the City Council and Borough Assembly voiced a consensus that the composition of the Joint Building Code Review Committee would include one City Council member and Borough Assembly member and two members each from, the City Building Code Board of Appeals and the Borough Architectural Review Board Prior to that time,it appears that the committee was comprised of three members �;J 0, ac of the City Building Code Board of Appeals and Borough Architectural Review Board, one e Planning and Zoning Commissioner, one City Council member, and one Borough rAssembly member. If Mr.Smith's appointment to the committee expires at the end of his term on the Building Code Board of Appeals in 2005, a Councilmember and a member of the Building Code Board of Appeals need to be appointed before the Building Official can begin the review process. If Mr. Smith's term was intended for a shorter duration, two members of the Building Code Board of Appeals need to be appointed, in addition to a Council member. We believe that Councilmember Davidson is the current City Council representative. Staff requests direction regarding the City appointments to the committee. Resolution No. FY2016-20 A Joint Resolution of the Kodiak Is... Page 137 of 257 AGENDA ITEM #13.C.3. office of the mayor and Council 710 Mill Bay Road,Room 220,Kodiak,Alaska 99615 January 27,2005 Honorable Jerome Selby,Mayor Kodiak Island Borough 710 Mill Bay Road Kodiak,AK 99615 Dear Mayor Selby: At the January 22, 2005,City Council planning work session,the City Council discussed the composition of City appointees to the Joint Building Code Review Committee and directed staff to advertise for a licensed plumber, electrician, engineer, and contractor/builder.The Council intends to interview interested applicants for appointment as City representatives to the Committee,along with one City Council representative, It has not yet been determined when the appointments will be made.The City Council has one regular meeting on February 24 and one on March 24 with a return to the regular schedule in April. As best as I can determine,the most recent composition of this Committee was discussed at a joint work session on January 23, 1996. At that time a consensus was voiced to appoint three members from the City Building Code Review Board and three members from the Borough Architect Review Board, along with a Borough Assembly member and a Council member. The building official has indicated that four building codes are presently outdated and need to be reviewed. Sincerely, CITY OF KODIAK OJA-t� gla"� Debra L. Marlar City Clerk cc: Building Official Telephone(907)486-8636 Fax(907)486-8633 c1erk@c1ty.kodiak.ak.us Resolution No. FY2016-20 A Joint Resolution of the Kodiak Is... Page 138 of 257 AGENDA ITEM #13.C.3. MEMORANDUM OF AGREEMENT between the KODIAK ISLAND BOROUGH and the CITY OF KODUK BUILDING INSPECTION PROGRAM On April 15,1988,the Kodiak Island Borough and the City of Kodiak established a single program for the inspection of buildings within the jurisdiction of both governments.In the past there has been one building inspector/official for each local government.This memorandum of agreement(MOA) reestablishes the parameters of the single building inspection program that serves the residents of both jurisdictions,and replaces the original Building Inspection MOA of 1988. Objectives 1. To provide for a single building inspection program for the City of Kodiak and the Kodiak Island Borough. 2. To ensure a consistent application of building regulations in the City of Kodiak and the Kodiak Island Borough. 3. To reduce the total cost of building inspection services in the Kodiak Island Borough and the City of Kodiak. 4. To provide an economical,efficient,and effective building inspection program for residents of i the Kodiak Island Borough and the City of Kodiak. Points of Agreement 1. The Kodiak Island Borough(hereinafter"Borough")hereby contracts with the City of Kodiak (hereinafter"City")for building inspection services.Personnel aspects of the program are the responsibility of the City, and the building official and assistant building official shall be employees of the City. A This service will include the following: (1)a full-time building official; (2)a full-time assistant building official; ;„(3)a halt time administrative assistant; (4)all other necessary and typical functions associated with an operational building inspection program; (5)administration and enforcement of Borough Code Title 15,Buildings and Construction, including issuing permits,checking plans, performing field inspections,maintaining records of each permit,and maintaining statistical records; Memorandum of Agieement—milling Inspection Pmgmm Kodiak Island tlo,ougivoty of Kodiak page I of 4 Resolution No. FY2016-20 A Joint Resolution of the Kodiak Is... Page 139 of 257 AGENDA ITEM #13.C.3. (6)records will be kept on each building permit and will include at a minimum,the following applicable information: building permit applications, approved plans and specifications; the as-built site plan; compaction report on engineered fills; and inspection reports on all inspections performed;and (7)issuance of a certificate of occupancy and/or final inspection report when construction, for which a permit was issued,is completed.The borough assessor shall be provided with a copy of all certificates of occupancy and/or final inspection reports on a monthly basis. B. The Borough will supply the office space for the building inspection program. C. The City will supply the vehicle for the building inspection program. D. The building inspection office will be tied into both the Borough and the City telephone and remote communication systems,and the BoroughAS14M computer for access to property record files.Building inspection program staff will implement the HTE Building Permit soft- ware application once it has been installed and training has been provided by the Borough. E Monthly and annual reports of building permit activities will be submitted on forms agreed to by the Borough and the City. 2. In all cases, the building official will be responsible for ensuring that all structures are in compliance with adopted codes.The Kodiak Island Borough or the City of Kodiak may,on a case-by-case basis,request from the building official approval to use altemative personnel for ensuring that public construction projects meet adopted codes.The building official may deny approval for the use of alternative personnel based on the lack of appropriate qualifications of the personnel.All code compliance inspection reports or similar records generated for public construction projects shall become part of the building file maintained in the building inspection program office. If approvaal is granted by the building official for the use of alternative personnel,a permit fee will bot be charged for the portion of the project inspected by the alternative personnel;however, the'value of any portion of a public construction project inspected by alternative personnel will be included in the project owner's portion of the permit value calculations for building inspection program operations.If building inspection program staff perform code compliance inspections for a public construction project,then the project will be charged the applicable building permit,electrical permit,or plumbing permit fees,and the project,or portion of the project inspected will not be included in the permit value calculations for building inspection program operations. The cost of-the building inspection program will be split between the City and the Borough based on the dollar value of the permits issued inside the City(City responsibility)and outside ' the City(Borough responsibility).Payments by the Borough shall be made promptly upon billings submitted by the City. 3. The Community Development Department will work with the building inspection program office to ensure adherence to this MOA is implemented.This MOA is not intended to replace current day-today communications between staff,which are encouraged to continue.All policy issues, Memorandum of Agreement—Building Inspection Program Kodiak Island ui;Kity or Kodiak Page 2 of 4 Resolution No. FY2016-20 A Joint Resolution of the Kodiak Is... Page 140 of 257 AGENDA ITEM #13.C.3. whether City,Borough,or joint,will be referred to the Borough Mayor and City Manager for joint resolution. A. The MOA for zoning compliance is incorporated, in total, in this MOA and is labeled Appendix A. B.,The MOA for the building fire safety inspection program for the Kodiak road system is incorporated,in total,in this MOA and is labeled Appendix B. 4. The Borough and the City shall review and revise their respective Building Codes and strive to maintain identical regulations that include,but are not limited to,the following: A. IM-Unifottn-Building Codes; B. National Electrical Code; C. Uni#mn Plumbing Code; D. Drivewaypermits; E. Ordinances providing for fire safety review and approval of plans and specifications and the enforcement of state fire statutes and regulations;and F. Building Valuations and Pee Schedules, 5. The Borough shall adopt an ordinance that shall require the identification of lot corners in the field prior to commencement of construction. 6. Insurance A. The City shall provide liability insurance.Upon request the City shall provide the Borough with evidence of the insurance coverage in force at any time. If the Borough should conclude that the insurance coverage obtained by the City is inadequate to protect its interest,the Borough shall give the City written notice of its concerns and shall request that the insurance coverage maintained by the City be broadened or increased in certain u particulars.If the City fails to agree to the Borough's request and obtain the broadened, increased coverage within thirty(30)days after receipt of the request,then the Borough may either obtain such additional insurance coverage as it has requested and deduct the proven cost thereof from any payments otherwise due to the City or terminate this agreement in accordance with Section 9. p G i B. Any liability insurance policy obtained by either the City or the Borough shall contain a waiver of all subrogation claims against the other party. C. The Borough agrees to indemnify and hold the City harmless from any and all uninsured claims or damages arising out of actions or omissions of the staff of the building inspection Menwrandum or Agreement—Building lnspedion Program Kodiak Island norouglyCily or Kodiak Page 3 of 4 Resolution No. FY2016-20 A Joint Resolution of the Kodiak Is... Page 141 of 257 AGENDA ITEM #13.C.3. program which are associated primarily with implementation of this agreement with respect to property lying outside of the City and the City agrees to indemnify and hold harmless the Borough from any and all uninsured claims or damages arising out of actions or omissions of the staff of the building inspection program which are associated primarily with implementation of this agreement with respect to property tying within the City. 7. The Borough and the City shall separately assume any legal costs associated with building inspection program enforcerylent within their respective jurisdictions. 8. It is the responsibility of the building inspection program staff to initiate Borough and City building and related code updates.All Borough and City code revisions that may affect the building inspection program shall be provided to the building official for review and comment. 9. This agreement maybe terrninated by either party upon ninety(90)days advance written notice to the other party. DATED this 16th day of May,1997. KODIAK ISIAND BOROUGH CITY OF KODIAK I Mq Jerome M.Selby, 135A r William D. on s,City Manager i Atlest: Attest: i o6e QcTc �a h O�Pvd, L,ft� CI,c.,Y- r i Memorandum of Agreement—Building Insrx:ction Pmgmm Kodiak island Bomugloty of Kalink pngc A of M Resolution No. FY2016-20 A Joint Resolution of the Kodiak Is... Page 142 of 257 AGENDA ITEM #13.C.3. ZONING COMPLIANCE PROGRAM Appendix A of the Building Inspection Program MOA On March 1,1984,the Kodiak Island Borough(Borough)and the City of Kodiak(City)established a coordinated procedure for the enforcement of zoning regulations within the city limits. This Appendix replaces the original Zoning Compliance MOA of 1984,and provides a procedure for the inspection of zoning requirements through the building inspection program. Objectives 1. To provide zoning compliance inspections in conjunction with building inspections. i 2. To ensure a coordinated and consistent zoning compliance inspection program. 3. To provide a specific and acceptable process that defines the responsibilities of the Kodiak Island Borough and the City of Kodiak for implementing zoning compliance inspections as a function of the building inspection program. Points of Agreement 1. No building permit will be issued without written zoning authorization from the Borough,except as may be otherwise provided for in the Borough Code. 2. Written zoning authorization by the Borough will be on a form provided by the Borough and printed in a format mutually agreed to by the City and the Borough.The format shall include at a minimum the following information: A. property comer markers with identification or other acceptable markers must be in place and available for verification of setback distances;and 1 B. applicant acknowledgment that the information provided on the authorization is correct,and that the applicant agrees to comply with all ordinances and laws regulating zoning com- pliance. 3. The written zoning authorization will be specific in its identification of regulations that require compliance,including any approvals or conditions specified by the Borough Planning and Zoning Commission. d 4. While conducting site inspections as part of the building permit process, it will be the responsibility of the building inspection program staff to note all violations of the written zoning authorization and to inform both the applicant and the Borough Community Development Department of any violations including,but not limited to,the following: a. setback requirements; Appendix&Memorandum or Agreement--Building Inspection 15rcagram Zoning compliance Program Page I nr2 Resolution No. FY2016-20 A Joint Resolution of the Kodiak Is... Page 143 of 257 AGENDA ITEM #13.C.3. b. height restrictions; c. off-street parldng requirements and development standards;and d. permitted uses. S. In cases of confusion or conflict between the appricant and the building inspection program staff over either the written zoning authorization or the imposition of specific zoning regulations,the issue will be brought to the Community Development Department for resolution. 6. In cases when there are violations of both the zoning and building codes,the Community Development Department and building inspection program staffs shall engage in joint enforcement action to the greatest extent possible.This includes,but is not limited to,joint signatures on violation letters and joint site inspections. i i I i i i i i Appendix A,Memorandum or Agreement—Building Inspection program Zoning Cornplinnce program page 2 or Resolution No. FY2016-20 A Joint Resolution of the Kodiak Is... Page 144 of 257 AGENDA ITEM #13.C.3. BUILDING FIRE SAFETY INSPECTION PROGRAM Appendix B of the Building Inspection Program The Kodiak Island Borough and the City of Kodiak wish to establish a coordinated building fire safety inspection program throughout each respective jurisdiction. Objective ii To enforce Stale fire safety laws as established in AS 18.70 and AS 18.72 and all regulations adopted pursuant to these statutes through a local building fire safety program. r Points of Agreement 1 1. ]twill be the responsibility of the City of Kodiak Fire Department to administer and enforce the requirements of the building fire safety program on the contiguous Kodiak road system. 2. inspections requested by the Borough will be scheduled in as timely a manner as possible by the City Fire Department I 3. The Borough shall be financially responsible for the building fire safety inspection program j outside the boundaries of the City. i i i 1 Appendix B.Memorandum ofAgreenrunt—Building hisrLdion Prognn® Building Fire Safety Inspection Program Page:I of 1 Resolution No. FY2016-20 A Joint Resolution of the Kodiak Is... Page 145 of 257 AGENDA ITEM #13.C.3. MEMORANDUM OF AGREEMENT 1 BETWEEN THE CITY OF KODIAK � AND THE i KODIAK ISLAND BOROUGH I i The City of Kodiak and the Kodiak Island Borough wish to provide for code compliance inspections on Borough projects within the City of Kodiak. i it shall be the responsibility of the Kodiak Island Borough to provide j i certification to the City of Kodiak that projects undertaken by the Borough f within the City of Kodiak comply with all National Building Codes adopted by the City in effect at the time the project is undertaken. This certification can be acam plisbed by a letter from the Kodiak Island Borough to the City Building Official stating that inspections have been com- pleted and that the building complies with all Nations] Building Codes adopted by the City. DATED this 2nd day of August , 1984. CITY OF KODIAK, ALASKA i r 'I KODIAK IEMM BOROUGH, ALASKA BO Resolution No. FY2016-20 A Joint Resolution of the Kodiak Is... Page 146 of 257 AGENDA ITEM #13.C.3. DEPARTMENT OF PUBLIC SAFETY DIMON OF FIRE PREVENTION 5700 E.Tudor Road Anchorage,Alaska 99507-1275 Audxwity: 13 AAC S0.07S(s) APPLICATION FOR E7EMPITON FROM PLAN REVIEW AND DEFERRING FIRE CODE ENFORCEMENTPFM SAFETY VapECnONS Name of Municipality/Skate Component City of Kodiak - Kodiak Island Borough Road System Address PO Box 1397, Kodiak, AK 99615-1397 Lid Codes Standards,and Ordinances adopted(include edition year): 1994 UBC. UHC, upC, uRC - 1996 NEC 1994 M i i Names,TiflOMd Tvoe(a)of certifications of the persons charged with enforcing the above: Leonard Kimball, 0, Certified Plans Examiner, Building Official, Building Inspector, Combination Dwelling I nspector, Plumbing-Inspector, Engineering Technician Douglas Hat hers: Building Inspector. mechanical Inspector, Combination 1We ng aspec or, i'lumblug Inspector Andrew au t: Fire o e nspector 7 I certify that I have examined the foregoing information and find flGhft iacoffect. NAME: William D. Jones (rYPe or print) (Signature) DATE: °�� C ty eager crale) SUBSCRIBED AND SWORN to before me this 1L day of 1997 (Sed) j NOTARY PUBLIC' and f I e Stets f Alaska My Commission Expires: NOTE. Ate: 1) A copy of the adopting ordinances and an outline of operating procedures. k 2) A carrcnt map outlining the boundaries of your jurisdiction. 3) Provide copy(s)of ICBO/fFCI certificates for enforcement personnel. State Corruxbmt 1) Proposed written agreement for exemption and deferment 2) Outline of operating procedures. 3) Map outlining the boundaries of the geographic area under consideration. 4) Number of State Statute that grants Law Enforcement Authority. 5) Copy(s)of ICBO/IFCI Certificates for enforcement personuel. REV 06/93 Resolution No. FY2016-20 A Joint Resolution of the Kodiak Is... Page 147 of 257 AGENDA ITEM #13.C.3. CITY OF KODIAK ORDINANCE NUMBER 1043 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KODIAK AUTHORIZING THE CONDUCT OF FIRE SAFETY INSPECTION AND ENFORCEMENT ACTIVITIES UNDER STATE LAWS, REGULATIONS,AND CODES WHEREAS Alaska Administrative Code section 13 AAC 50.075 allows the State Fire Marshal to defer to local authorities responsibility for enforcement of state fire laws and regulations;and WHEREAS the City of Kodiak has qualified personnel to enforce state fire laws and regulations; and WHEREAS the City of Kodiak desires to obtain a deferral from the State Fire Marshal, NOW,THEREFORE,BE IT ORDAINED by the Council of the City of Kodiak,Alaska,as follows: i Section 1.The City Manager is hereby authorized to apply for a deferral from the State Fire Marshal and to execute a deferral agreement and any other necessary action. Section 2.The City of Kodiak agrees to act under the deferral by the Stale Fire Marshal to undertake enforcement activities pursuant to all applicable State fire laws and regulations. Section 3.The Kodiak City Code is hereby amended by the addition of a new section 14.24.040 to read: 14.24.040 Plan review—fire safety inspection program.As required by the exemption granted by the state fire marshal under the authority of 13 AAC 50.075,the city will provide review and approval of plans and specifications and the enforcement of stale fire statutes and regulations.In addition,the city will conduct a building fire safety program which meets or exceeds the program conducted by the stale division of fire prevention. Section 4.This ordinance shall become effective upon obtaining the deferral from the Stale Fire Marshal,but in no case less than thirty days after final passage. CITY OF KODIAK A�AYOR ATTEST: Gti.GGG�- CITY CLERK First Reading:November 14,1996 Second Reading:April 10, 1997 Effective Date:no earlier than May 10,1997 Resolution No. FY2016-20 A Joint Resolution of the Kodiak Is... Page 148 of 257 AGENDA ITEM #13.C.3. AGREEMENT FOR DEFERRAL OF PLAN REVIEWS AND LIFE SAFETY INSPECTIONS PURSUANT TO 13 AAC 50.027 AND.075 The City of Kodiak,through its undersigned authorized representative,hereby seeks exemption of compliance with 13 AAC 50.027 and for deferral of authority to enforce State ire laws and regulations with the area of the Kodiak Island Borough road system. If granted this deferral,the City of Kodiak hereby agrees to the following: (a) to enforce the State fire laws as established in AS 18.70 and 18.72 and all regulations and codes adopted under the statutes—these laws and regulations set the minimum acceptable standard and variances below the standard will not be granted; (b) to maintain on its enforcement staff at least one person with a current International Conference of Building Officials(ICBO)certificate as a plans examiner and one person with a current International Fire Code Institute certificate as a uniform fire code inspector; (c)that all plan reviews for buildings in the deferred area will be done or supervised by an 1CBO a approved plan examiner; (d) that the City of Kodiak Building Official has the responsibility for providing final plan approval,code interpretations,and modification approvals; (e)to follow the same procedures for approving modifications as outlined in 13 AAC 55.130, and that a permanent written record of all modifications will be maintained; (I)that any construction inspections done by the City will be done or supervised by an ICBO- certified inspector, (8)that the Fire Department immediately implement a building fire safety inspection program that meets or exceeds the program conducted by the State Division of Fire Prevention; (h)to take full responsibility for the monitoring,tracking,and complete correction of all open fire and building code violations that have been identified by the State Fire Marshal'office during previous inspections;and (i)to periodic reviews of all City records of plan reviews,construction inspections,and fire safety inspections``upon reasonable Inotice by the State Fire Marshal's office. Dated this 10*day of 6Pt11 ,1997. CITY OF KODIAK WILLIAM D.JOPO- City Manager Agreement for Deferral of Plan Reviews and Lire Safety inspections Resolution No. FY2016-20 A Joint Resolution of the Kodiak Is... Page 149 of 257 AGENDA ITEM #13.C.3. Establishment of Division of Fire Prevention:A Division of Fire Prevention for the Fire Department of the City of Kodiak is hereby established Th� Chief will desig emnate an officer(Fire Marshal) and such number of assistants as req P Division of Fire Prevention. Duties of the Fire Marshal:The officers of the Division of Fire Prevention will enforce all laws and ordinances of the State and City for 1.The prevention of fires; 1 2.The storage and use of explosives and flammables; 3.The installation and maintenance of automaatsprinkler systems and other fire alarm systems and fire extinguisher equipment; 4.The maintenance and regulation of fire escapes, 5.The means and adequacy of exits in case of fire from factories,schools,hotels, lodging houses,asylums,hospitals,churches,halls,theaters,amphitheaters,and all other places in which numbers of persons work,live,or congregate from time to time for any purpose. 6.The investigation of the cause,origin,and circumstances of fires; 7.Such other regulations of duties as may be directed from time to time by the Fire Chief, Initiation of Fire Investigations:The Fire Marshal or his designee�mhve investigate has cause,origin and circumstances of every fire occurring in the city by property been destroyed or damaged,and as far as possible,will determine whether the fire is the residt of carelessness or design.Investigations by the Fire Marshal will occur if the appropriate responding agency lacks the capabilities or if there is no appropriate agency designated for the area.All investigations will begin immediately upon occurrence or upon notification by the appropriate agency. R�.rnrdS Required:The office of the Division of Fire Prevention will have a record of all fires and of all the facts concerning the same,including statistics as to the extent of such fires and the damage caused,and whether insurance covered such losses,and if so,in what amount Inaptedm The chief of the fire departm�tfsrhe and lixafesafety codes.Inspections shall structures to insure compliance with p include all electrical,heating,and mechanical appliances built into or used upon the premises.Such inspection may cause the same to be removed or restored to a safe condition when deemed by the fire chief to be dangerous or violating any adopted fire or life safety code.The fire chief will exercise and enforce any other thing necessary for the prevention of fire. (KCC Ord.855 1989) i Resolution No. FY2016-20 A Joint Resolution of the Kodiak Is... Page 150 of 257 AGENDA ITEM #13.C.3. Routine Inspections The Fire Marshal will inspect or cause to be inspected,as often as may be necessary residentially zoned districts,areas zoned for commercial,industrial or other high density uses in the closely built portions of the jurisdictional area:all buildings, premises,and public thoroughfares,except the interiors of private dwellings,for purposes of asserting the causing to be corrected any conditions liable to cause fire or any violation of the provisions or intent of any ordinance or regulations related to fire hazards. Whenever any inspector finds in any building or upon any premises,combustible or explosive matter or dangerous accumulations of rubbish or unnecessary accumulation of waste paper,boxes,shavings,or any highly flammable materials especially liable to fire and which is so situated as to endanger property,or will find obstruction to fire escapes or on,stairs,passageways,doors,or windows liable to interfere with the operations of the fine department or egress of occupants in case of fire,he will order the same to be removed and remedied. AuthoA"enforce:The service ofany such order may be made upon the occupant of premises to whom it is directed,either by delivering a copy of same to such occupant personally or by delivering the same to and leaving it with any person in charge of the premises,or in case no such person is found upon the premises,by affixing a copy thereof in conspicuous place on the said premises.Whenever it may be necessary to serve such an order upon the owner of premises,such order may be served either by delivering to and leaving with said person a copy of said order,or,if such owner is absent from the jurisdiction of the officer making the order,by mailing such copy to the owner"s last known post office address. i Inspections of Reau.�t:.The Fire Marshal or his designee upon the complaint of any 1 person or whenever deemed necessary,shall inspect all building and premises within the Jurisdiction.Whenever any of said officers shall find any building or other structure which,for want of repairs,lack of or insufficient fire escapes,automatic or other fire alarm apparatus,fire extinguishing equipment,by reason of age,dilapidated condition,or from any other cause is especially Liable to fire and which is so situated as to endanger the property or the occupants thereof,and whenever such an person shall find in any building combustible or explosive matter or flammable conditions dangerous to the safety of such building or the occupants thereof,he shall order such dangerous conditions or materials to be removed or remedied and such order shall forthwith be complied with by the owner or occupant of such premises or building.If such order is made by the Fire Marshal or his designee,such owner or occupancy may within 24 hours appeal to the Fire Chief;who shall within fire(5)days review such order and file his decision thereon,and unless by his authority the order is revoked or modified,it shall remain in full force and be complied with within the time fixed in said order or decision of the Fire Chief Entry for Inspections Authorized:The Fire Chief or any member of the Division of Fire Prevention may,at all reasonable hours,enter any building or premises within his jurisdiction for the purpose of making any inspection or investigation which,under the provisions of the title,he or they may deem necessary to be made. Resolution No. FY2016-20 A Joint Resolution of the Kodiak Is... Page 151 of 257 AGENDA ITEM #13.C.3. KODIAK ISLAND BOROUGH/CITY OF KODIAK _ ODE REVIEW COMMITTEE IIII��IIIIIIII�II�� - � `ASS NAME TERM HOME WORK CELL EMAIL PHONE PHONE PHONE CITY BUILDING CODE BOARD OF APPEALS REPRESENTATIVES John Butler 2015 486-4604 486-3706 Ibihs(c�ptialaska.net PO Box 2610 Kodiak,AK 99615 Ed Mahoney 2015 486-5759 486-5759 buildersa-ptialaska.net 3944 Spruce Cape Rd. Kodiak,AK 99615 BOROUGH ARCHITECTURAL REVIEW BOARD REPRESENTATIVES Scott Arndt 2016 414-791- SAME SAME sla37450_yahoo.com PO Box 76 3745 Kodiak,AK 99615 Bill Barton 2016 486-4870 SAME 539-6870 mandbbartona-att.net PO Box 8995 Kodiak,AK 99615 NON-VOTING EX-OFFICIOS 486-0977 486-4949 539-5836 Assembly Representative dan.rohrera-kibassembly.org Dan Rohrer *2015 PO Box 786 Kodiak,AK 99615 City Council Representative *2015 486-3364 909-238- Rbishopa-city.kodiakak.us Randall Bishop 0494 402 West Marine Way, Suite 300 Kodiak,AK 99615 *Assembly and City Council representatives are appointed on a yearly basis. This ad hoc committee's mission is to review building, plumbing, fire, and electrical code revisions, etc. and make recommendations to the Borough Assembly and City Council. For building code appeals see KIBC 15.45.010. rE 46-8072 mthtod d (a D BOROUGH Revision Date:11/2/2015 Revised by:AM Resolution No. FY2016-20 A Joint Resolution of the Kodiak Is... Page 153 of 257 AGENDA ITEM #13.C.4. 1 VERSION 2 Introduced by: KIB Assembly 2 DRAFTED BY ASSEMBLY Requested by: KIB Assembly 3 Drafted by: Assembly members 4 LeDoux and Crow MEMBERS LEDOUX AND CROW Introduced on: 11/05/2015 5 Adopted on: 6 7 8 KODIAK ISLAND BOROUGH 9 RESOLUTION NO. FY 2016-21 10 11 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 12 URGING THE UNIVERSITY OF ALASKA TO RECONSIDER THE DECISION 13 TO CLOSE THE UNIVERSITY OF ALASKA FAIRBANKS' KODIAK SEAFOOD 14 AND MARINE SCIENCE CENTER, FORMERLY, AND IN ALASKA STATUTE 15 (TITLE 16 CHAPTER 52), REFERRED TO AS THE FISHERY INDUSTRIAL 16 TECHNOLOGY CENTER(FITC) 17 18 WHEREAS, the State of Alaska is currently facing fiscal difficulties as a result of an 19 overdependence on oil prices and needs a more diversified base of income and, 20 21 WHEREAS, the State of Alaska has an abundance of other natural resources, including a 22 rich and robust abundance of fish that drives Alaska's largest economic employment sector, it is 23 imperative that this resource is well managed to ensure it is sustainably and safely harvested, 24 processed, marketed, and distributed to provide the maximum benefit and value to the State of 25 Alaska 26 27 WHEREAS, the Kodiak Seafood and Marine Science Center, known in Alaska Statute as 28 the Fisheries Industrial Technology Center (FITC) in Kodiak, was created by the University in 29 response to a charge by the Alaska Legislature (Title 16 Chapter 52) to represent an applied 30 science partnership between the fishing industry, coastal communities and the University where 31 members of the Alaska Seafood Industry (harvesters, processors and community members) 32 present the questions they need answered and scientists at FITC endeavor to answer them. 33 34 WHEREAS, academic research represents a core mission of UAF, applied research 35 supports the jobs, industry and economic vitality of the communities the University of Alaska is 36 charged to serve. 37 38 WHEREAS, Applied Seafood Research conducted by FITC scientists staff, students and 39 visiting scientists has improved fishery processing technology, stock sustainability, seafood 40 safety, processing efficiency, food preservation and increased catch utilization across the state; 41 and 42 WHEREAS, the University of Alaska Fairbanks (UAF) has announced the closure of the 43 Kodiak Seafood and Marine Science Center in Kodiak, the transfer of the Alfred Owen 44 Building's administrative home, the transfer of remaining faculty and the dismantling of the 45 seafood processing Pilot Plant; and 46 Kodiak Island Borough Resolution No. FY2016-21 Page 1 of 2 Resolution No. FY2016-21 Urging the University of Alaska to ... Page 154 of 257 AGENDA ITEM #13.C.4. 47 WHEREAS, the decision to close the facility was conducted without consultation with FITC 48 staff,fishing communities, industry or others dependent of the fishing industry; and 49 50 WHEREAS, the FITC facility and equipment are critical to achieving the mission; and 51 52 WHEREAS, the sudden and unexpected decision by the UAF to close the FITC at the end 53 of the fiscal year suggests that UAF is preparing to abandon both a commitment to applied 54 fisheries research as well as the close community and industry partnerships that provide the 55 foundation for a healthy University system; and 56 57 WHEREAS, the key to an effect response to a fiscal crisis is transparent and collaborative 58 dialogue with the citizenry it serves; and 59 60 NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 61 BOROUGH, that the University of Alaska maintain FITC research, facilities, equipment and 62 staff through fiscal year 2017 to allow sufficient time for the University and Alaska's communities 63 to discuss challenges and opportunities related to the mission, operation and funding of the 64 FITC. 65 66 BE IT FURTHER RESOLVED that new university leaders in the offices of statewide system 67 president, UAF chancellor and UAF School of Fisheries and Ocean Sciences dean engage in 68 open dialogue with Alaska's fishing communities relative to the preservation of the FITC as a 69 focus of the universities commitment to the critical need for applied fisheries research. 70 71 BE IT FURTHER RESOLVED that upon adoption, this Resolution shall be submitted to the 72 membership of the Alaska Municipal League for consideration and adoption. 73 74 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 75 THIS _ DAY OF 20OX 76 77 KODIAK ISLAND BOROUGH 78 79 80 81 Jerrol Friend, Borough Mayor 82 83 ATTEST: 84 85 86 87 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough Resolution No. FY2016-21 Page 2 of 2 Resolution No. FY2016-21 Urging the University of Alaska to ... Page 155 of 257 AGENDA ITEM #13.C.4. VERSION 2 DRAFTED BY ASSEMBLY MEMBERS LEDOUX AND CROW ALASKA MUNICIPAL LEAGUE RESOLUTION #2016-XX A RESOLUTION URGING THE UNIVERSITY OF ALASKA TO RECONSIDER THE DECISION TO CLOSE THE UNIVERSITY OF ALASKA FAIRBANKS' KODIAK SEAFOOD AND MARINE SCIENCE CENTER, FORMERLY, AND IN ALASKA STATUTE (TITLE 16 CHAPTER 52), REFERRED TO AS THE FISHERY INDUSTRIAL TECHNOLOGY CENTER(FITC) WHEREAS, the State of Alaska is currently facing fiscal difficulties as a result of an overdependence on oil prices and needs a more diversified base of income and, WHEREAS, the State of Alaska has an abundance of other natural resources, including a rich and robust abundance of fish that drives Alaska's largest economic employment sector, it is imperative that this resource is well managed to ensure it is sustainably and safely harvested, processed, marketed, and distributed to provide the maximum benefit and value to the State of Alaska WHEREAS, the Kodiak Seafood and Marine Science Center, known in Alaska Statute as the Fisheries Industrial Technology Center (FITC) in Kodiak, was created by the University in response to a charge by the Alaska Legislature (Title 16 Chapter 52) to represent an applied science partnership between the fishing industry, coastal communities and the University where members of the Alaska Seafood Industry (harvesters, processors and community members) present the questions they need answered and scientists at FITC endeavor to answer them. WHEREAS, academic research represents a core mission of UAF, applied research supports the jobs, industry and economic vitality of the communities the University of Alaska is charged to serve. WHEREAS, Applied Seafood Research conducted by FITC scientists staff, students and visiting scientists has improved fishery processing technology, stock sustainability, seafood safety, processing efficiency, food preservation and increased catch utilization across the state; and WHEREAS, the University of Alaska Fairbanks (UAF) has announced the closure of the Kodiak Seafood and Marine Science Center in Kodiak, the transfer of the Alfred Owen Building's administrative home, the transfer of remaining faculty and the dismantling of the seafood processing Pilot Plant; and Resolution No. FY2016-21 Urging the University of Alaska to ... Page 156 of 257 AGENDA ITEM #13.C.4. WHEREAS, the decision to close the facility was conducted without consultation with FITC staff, fishing communities, industry or others dependent of the fishing industry; and WHEREAS, the FITC facility and equipment are critical to achieving the mission; and WHEREAS, the sudden and unexpected decision by the UAF to close the FITC at the end of the fiscal year suggests that UAF is preparing to abandon both a commitment to applied fisheries research as well as the close community and industry partnerships that provide the foundation for a healthy University system; and WHEREAS, the key to an effect response to a fiscal crisis is transparent and collaborative dialogue with the citizenry it serves; and NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH, that the University of Alaska maintain FITC research, facilities, equipment and staff through fiscal year 2017 to allow sufficient time for the University and Alaska's communities to discuss challenges and opportunities related to the mission, operation and funding of the FITC. BE IT FURTHER RESOLVED that new university leaders in the offices of statewide system president, UAF chancellor and UAF School of Fisheries and Ocean Sciences dean engage in open dialogue with Alaska's fishing communities relative to the preservation of the FITC as a focus of the universities commitment to the critical need for applied fisheries research. PASSED AND APPROVED BY THE ALASKA MUNICIPAL LEAGUE ON THE DAY OF , 2015 Signed: Bob Harcharek, President, Alaska Municipal League Attest: Kathie Wasserman, Executive Director, Alaska Municipal League Submitted by: Date Submitted: Contact Name: Contact Phone #: Implementation Recommendation: Agencies to Contact: Funding Required: Staff/Board/Membership Action: Resolution No. FY2016-21 Urging the University of Alaska to ... Page 157 of 257 AGENDA ITEM #13.C.4. KODIAK ISLAND BOROUGH AGENDA STATEMENT '� � NOVEMBER 5, 2015 Pew . uti ASSEMBLY REGULAR MEETING TITLE: Resolution No. FY2016-21 Urging the University of Alaska to Reconsider the Decision to Close the University of Alaska Fairbanks' Kodiak Seafood and Marine Science Center, Formerly, and in Alaska Statute (Title 16 Chapter 52), Referred To as the Fishery Industrial Technology Center(FITC). ORIGINATOR: Nova Javier FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: This is a resolution that was requested by Assembly member Larry LeDoux which will be submitted to the Alaska Municipal League Resolution Committee on November 18 during the AML Conference. This resolution requests support of the Alaska Municipal League to urge the University of Alaska to reconsider the decision to close the University of Alaska Fairbank's Kodiak Seafood and Marine Science Center, Formerly, and in Alaska Statute referred to as the Fishery Industrial Technology Center. The Borough who is the sponsor of this resolution must have the support of representatives of five (5) members municipalities in attendance at the conference. Once accepted by the Resolution Committee, the Borough must make copies available for the AML business meeting on Friday, November 20, 2015.A borough representative will be given the opportunity to discuss and support the resolution at the meeting. A joint letter from the City Mayor and Borough Mayor is also going to be considered by the Assembly to send to the Governor Walker, Senator Stevens, and Representative Stutes. RECOMMENDED MOTION: Move to adopt Resolution No. FY2016-21. Kodiak Island Borough Resolution No. FY2016-21 Urging the University of Alaska to ... Page 158 of 257 AGENDA ITEM #13.C.4. 1 VERSION 1 Introduced by: KIB Assembly 2 Requested by: KIB Assembly 3 DRAFTED BY ASSEMBLY MEMBER Drafted by: Assembly member 4 LeDoux LEDOUX Introduced on: 11/05/2015 5 Adopted on: 6 7 s KODIAK ISLAND BOROUGH 9 RESOLUTION NO. FY2016-21 10 11 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 12 URGING THE UNIVERSITY OF ALASKA TO RECONSIDER THE DECISION 13 TO CLOSE THE UNIVERSITY OF ALASKA FAIRBANKS' KODIAK SEAFOOD 14 AND MARINE SCIENCE CENTER, FORMERLY, AND IN ALASKA STATUTE 15 (TITLE 16 CHAPTER 52), REFERRED TO AS THE FISHERY INDUSTRIAL 16 TECHNOLOGY CENTER(FITC) 17 18 WHEREAS, the University of Alaska Fairbanks (UAF) has announced the closure of 19 the Kodiak Seafood and Marine Science Center, known in Alaska Statute as the 20 Fisheries Industrial Technology Center(FITC) in Kodiak, the transfer of the Alfred Owen 21 Building's administrative home, the transfer of remaining faculty and the dismantling of 22 the seafood processing Pilot Plant; and 23 WHEREAS, the decision to close the facility was conducted without consultation with 24 FITC staff, Alaskan fishing communities, industry or others dependent of the fishing 25 industry; and 26 WHEREAS, the FITC facility and equipment are critical to achieving the mission; and 27 WHEREAS, the sudden and unexpected decision by the UAF to close the FITC at the 28 end of the fiscal year, absent any community or industry dialogue, suggests that UAF is 29 preparing to abandon both a commitment to applied fisheries research as well as the 30 close community and industry partnerships that provide the foundation for a healthy 31 University system; and 32 WHEREAS, applied Seafood Research conducted by FITC scientists staff, students 33 and visiting scientists has improved fishery processing technology, seafood safety, 34 preservation and increased catch utilization across the state; and 35 WHEREAS, FITC based scientists have brought greater understanding to marine 36 ecosystem energetics and the interactions of marine mammals in the North Pacific; an 37 understanding necessary to both develop and maintain sustainable Alaska fisheries 38 policies; and 39 WHEREAS, the FITC was designed as an applied science partnership between the 40 fishing industry, coastal communities and the University to support Alaska's largest 41 economic employment sector; and Kodiak Island Borough Resolution No. FY2016-21 Page 1 of 2 Resolution No. FY2016-21 Urging the University of Alaska to ... Page 159 of 257 AGENDA ITEM #13.C.4. 42 WHEREAS, academic research represents a core mission of UAF, applied research 43 supports the jobs, industry and economic vitality of the communities the University of 44 Alaska is charged to serve; and 45 46 WHEREAS, the University of Alaska was charged by Alaska Statute (Title 16 Chapter 47 52) to support the mission and function of the FITC as envisioned by members of 48 Alaska's coastal communities; and support for this was provided by the legislature in the 49 form of a continuing direct appropriation as well as directed legislative budgetary intent 50 language; and 51 WHEREAS, the key to an effect response to a fiscal crisis is transparent and 52 collaborative dialogue with the citizenry it serves; and 53 NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK 54 ISLAND BOROUGH that UAF is urged to reevaluate the decision to close the FITC until 55 there is sufficient time for the University of Alaska to engage in open dialogue with 56 Alaska's fishing communities regarding the mission, funding challenges, alternative 57 sources of revenue, and the benefits FITC contributes to the economic vitality of 58 Alaska's fishing communities. 59 6o BE IT FURTHER RESOLVED that the University of Alaska is urged to maintain FITC 61 research,facilities, equipment, and staff through fiscal year 2017. 62 63 BE IT FURTHER RESOLVED that University leaders are urged to reevaluate their 64 commitment to applied research at FITC defined as where members of the Alaska 65 Seafood Industry (harvesters, processors, and community members) present the 66 questions they need answered and scientists at FITC endeavor to answer them. 67 68 BE IT FURTHER RESOLVED that new university leaders in the offices of statewide 69 system president, UAF chancellor and UAF School of Fisheries and Ocean Sciences 7o dean engage in transparent and open dialogue with Alaska's fishing communities and 71 industry relative to the critical role FITC plays statewide and ultimately the university's 72 commitment to the research necessary to support Alaska largest industry. 73 74 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 75 THIS DAY OF 2015 76 77 KODIAK ISLAND BOROUGH 78 79 80 81 ATTEST: Jerrol Friend, Borough Mayor 82 83 84 85 86 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough Resolution No. FY2016-21 Page 2 of 2 Resolution No. FY2016-21 Urging the University of Alaska to ... Page 160 of 257 AGENDA ITEM #13.C.4. VERSION 1 DRAFTED BY ASSEMBLY MEMBER LEDOUX ALASKA MUNICIPAL LEAGUE RESOLUTION#2016-XX A RESOLUTION URGING THE UNIVERSITY OF ALASKA TO RECONSIDER THE DECISION TO CLOSE THE UNIVERSITY OF ALASKA FAIRBANKS' KODIAK SEAFOOD AND MARINE SCIENCE CENTER, FORMERLY, AND IN ALASKA STATUTE (TITLE 16 CHAPTER 52), REFERRED TO AS THE FISHERY INDUSTRIAL TECHNOLOGY CENTER (FITC). WHEREAS, the University of Alaska Fairbanks (UAF) has announced the closure of the Kodiak Seafood and Marine Science Center, known in Alaska Statute as the Fisheries Industrial Technology Center(FITC) in Kodiak, the transfer of the Alfred Owen Building's administrative home, the transfer of remaining faculty and the dismantling of the seafood processing Pilot Plant; and WHEREAS, the decision to close the facility was conducted without consultation with FITC staff, Alaskan fishing communities, industry or others dependent of the fishing industry; and WHEREAS, the FITC facility and equipment are critical to achieving the mission; and WHEREAS, the sudden and unexpected decision by the UAF to close the FITC at the end of the fiscal year, absent any community or industry dialogue, suggests that UAF is preparing to abandon both a commitment to applied fisheries research as well as the close community and industry partnerships that provide the foundation for a healthy University system; and WHEREAS, applied Seafood Research conducted by FITC scientists staff, students and visiting scientists has improved fishery processing technology, seafood safety, preservation and increased catch utilization across the state; and WHEREAS, FITC based scientists have brought greater understanding to marine ecosystem energetics and the interactions of marine mammals in the North Pacific; an understanding necessary to both develop and maintain sustainable Alaska fisheries policies; and WHEREAS, the FITC was designed as an applied science partnership between the fishing industry, coastal communities and the University to support Alaska's largest economic employment sector; and WHEREAS, academic research represents a core mission of UAF, applied research supports the jobs, industry and economic vitality of the communities the University of Alaska is charged to serve; and Resolution No. FY2016-21 Urging the University of Alaska to ... Page 161 of 257 AGENDA ITEM #13.C.4. WHEREAS, the University of Alaska was charged by Alaska Statute (Title 16 Chapter 52) to support the mission and function of the FITC as envisioned by members of Alaska's coastal communities; and support for this was provided by the legislature in the form of a continuing direct appropriation as well as directed legislative budgetary intent language; and WHEREAS, the key to an effect response to a fiscal crisis is transparent and collaborative dialogue with the citizenry it serves; and NOW, THEREFORE BE IT RESOLVED BY THE ALASKA MUNICIPAL LEAGUE that UAF is urged to reevaluate the decision to close the FITC until there is sufficient time for the University of Alaska to engage in open dialogue with Alaska's fishing communities regarding the mission, funding challenges, alternative sources of revenue, and the benefits FITC contributes to the economic vitality of Alaska's fishing communities. BE IT FURTHER RESOLVED that the University of Alaska is urged to maintain FITC research,facilities, equipment, and staff through fiscal year 2017. BE IT FURTHER RESOLVED that University leaders are urged to reevaluate their commitment to applied research at FITC defined as where members of the Alaska Seafood Industry (harvesters, processors, and community members) present the questions they need answered and scientists at FITC endeavor to answer them. BE IT FURTHER RESOLVED that new university leaders in the offices of statewide system president, UAF chancellor and UAF School of Fisheries and Ocean Sciences dean engage in transparent and open dialogue with Alaska's fishing communities and industry relative to the critical role FITC plays statewide and ultimately the university's commitment to the research necessary to support Alaska largest industry. PASSED AND APPROVED BY THE ALASKA MUNICIPAL LEAGUE ON THE DAY OF , 2015 Signed: Bob Harcharek, President,Alaska Municipal League Attest: Kathie Wasserman, Executive Director,Alaska Municipal League Submitted by: Date Submitted: Contact Name: Contact Phone#: Implementation Recommendation: Agencies to Contact: Funding Required: Staff/Board/Membership Action: Resolution No. FY2016-21 Urging the University of Alaska to ... Page 162 of 257 AGENDA ITEM #13.C.4. 4-1 7 f L Kodiak Island Borough City of Kodiak 710 Mill Bay Road, Rm. 101 710 Mill Bay Road, Rm.216 Kodiak,AK 99615 Kodiak,AK 99615 907.486.9310 907.486.8636 October 30,2015 President James R.Johnsen University of Alaska Office of the President P.O. Box 755000 Fairbanks,AK 99775-5000 Dear President Johnsen: On behalf on the citizens of the City of Kodiak,the Kodiak Island Borough,and other Alaska communities engaged in commercial,sports and subsistence related fishing pursuits,we respectfully urge the University of Alaska to reconsider the decision to close UAF's Kodiak Seafood and Marine Science Center,formerly,and in Alaska Statute(Title 16 Chapter 52), referred to as the Fishery Industrial Technology Center or FITC. The applied research conducted by faculty,staff,students,and visiting scientists at FITC has improved fishery processing technology,seafood safety,and increased catch utilization across the state. In addition,the work of FITC based scientists has brought better understanding to marine ecosystem energetics and the interactions of marine mammals in the North Pacific Kodiak-based and visiting scientists use FITC facilities and its specialized equipment to further a deeper understanding of the complex ocean ecosystems;an understanding necessary to both develop and maintain sustainable Alaska fisheries policies. The sudden and unexpected decision by the University to close FITC at the end of the fiscal year,absent any community or industry dialogue,suggests that the University of Alaska is preparing to abandon both a commitment to applied fisheries research as well as the close community and industry partnerships that provide the foundation for a healthy university system. It is not our collective intent to join the cacophony of voices demanding that local programs be spared the budget knife.Tough times require tough decisions. Our communities are also weathering the complex logistical and personnel challenges created when declining revenues test our commitment to mission and vision. However,we believe the key to an Resolution No. FY2016-21 Urging the University of Alaska to ... Page 163 of 257 AGENDA ITEM #13.C.4. President Johnsen October 30,2015 Page 2 effective response to a fiscal crisis is transparent and collaborative dialogue with our citizenry. It is in this spirit,that we invite the University to work collaboratively with our community to develop alternative sources for revenue to support the critical research conducted by FITC. Maintenance of FITC research,equipment,and staff through fiscal year 2017 will provide time to explore new sources of revenue while preserving the universities role in these applied fisheries related activities. The FITC facility and equipment are critical to achieving the mission.Transference of the Alfred Owen Building to another campus without underlining a requirement that it be used to support future applied fisheries research(as outlined in Alaska Statute Title 16 Chapter 52) will make it difficult to revitalize the program in the future. Plans to ship millions of dollars worth of specialized seafood processing equipment from the pilot plant and the dedicated laboratory equipment in the Organismal, Biochemistry, Chemistry,and Microbiology labs at the Alfred Owen Building to another site will be expensive and will also severely limit the potential for future productivity at the facility. Recent discussions to develop a maritime trades program by the local college are exciting and timely, but should not be used to justify eliminating FITC. If anything, FITC can be a critical hub for learning these trades. The University of Alaska is undergoing significant leadership changes with a new statewide president, UAF chancellor,and a new UAF School of Fisheries and Ocean Sciences dean. Delaying this potentially devastating decision for one fiscal year will provide sufficient time for leadership to review and evaluate the critical role FITC plays statewide. Because FITC was created by Alaska Statute with a continuing appropriation,it will be important to consult with Legislative leaders before eliminating the program. Maintenance of even partial funding for a year will provide time for the scientific community, civic leaders,fishers,processors and those who see the value in applied fisheries research to explore other funding streams. Partnerships with other Sea Grant institutions, public and private grants or new fisheries research opportunities with interested state or federal agencies are feasible,plentiful,and worthy of exploring. The decision and timing to close FITC was made in the absence of community dialogue. Once a decision is announced,the community is placed in a reactive or defensive posture rather than engaged in the positive and proactive process necessary for effective problem solving.The current fiscal crisis can represent an opportunity for the University to collaborate with stakeholders to identify innovative strategies to renew and revitalize FITC. Or it can be used to cloak and justify top down program cuts made in the absence of community dialog and without input from the largest employment sector in the state. The University of Alaska was charged with supporting and maintaining the Fishery Industrial Technology Center,a vision of 24 citizens from coastal Alaska more than 30 years ago. It was brought to fruition by the Alaska Legislature with its mission and functions encoded in Resolution No. FY2016-21 Urging the University of Alaska to ... Page 164 of 257 AGENDA ITEM #13.C.4. President Johnsen October 30,2015 Page 3 State Statute.Transferring the Alfred Owen Building's administrative home,moving faculty to different campuses and cannibalizing the equipment housed at FITC surely represents an abrogation of the responsibility the University accepted when the Alaska State Legislature created FITC. Alaska's fishing industry cannot afford to stand idly by while critical fisheries research programs wither away until their purpose,vitality and vision is no longer recognizable.We eagerly anticipate a professional discourse with University leadership to address and hopefully resolve this issue. Sincerely, Jerrol Friend, Mayor Pat Branson, Mayor Kodiak Island Borough City of Kodiak Cc: Governor Bill Walker Senator Gary Stevens Representative Louise Stutes Resolution No. FY2016-21 Urging the University of Alaska to ... Page 165 of 257 AGENDA ITEM #13.C.4. From: Kyle Crow [mailto:kyle.crow @kibassembly.org] Sent: Monday, November 02, 2015 3:38 PM To: Nova Javier Subject: RE: Resolution regarding FITC to AML Nova, I spoke with Assembly member LeDoux this afternoon and provide the following general suggestions for changes to the resolution.Please note that it is a rough draft only as I expect others may want to chip in their suggestions: WHEREAS the State of Alaska is currently facing fiscal difficulties as a result of an overdependence on oil prices and needs a more diversified base of income and WHEREAS the State of Alaska has an abundance of other natural resources, including a rich and robust abundance of fish which drives Alaska's largest economic employment sector, it is imperative that this resource is well managed to ensure it is sustainably and safely harvested, processed, marketed,and distributed to provide the maximum benefit and value to the State of Alaska WHEREAS the Kodiak Seafood and Marine Science Center, known in Alaska Statute as the Fisheries Industrial Technology Center(FITC) in Kodiak continues to improve fishery processing technology, seafood safety, preservation and increased catch utilization across the state;and FITC based scientists have brought greater understanding to marine ecosystem energetics and the interactions of marine mammals in the North Pacific;an understanding necessary to both develop and maintain sustainable Alaska fisheries policies;and the FITC was designed as an applied science partnership between the fishing industry,coastal communities and the University;and WHEREAS academic research represents a core mission of UAF,applied research supports the jobs, industry and economic vitality of the communities the University of Alaska is charged to serve;and the University of Alaska was charged by Alaska Statute(Title 16 Chapter 52)to support the mission and function of the FITC as envisioned by members of Alaska's coastal communities;and support for this was provided by the legislature in the form of a continuing direct appropriation as well as directed legislative budgetary intent language;and applied Seafood Research conducted by FITC scientists staff,students and visiting scientists has improved fishery processing technology,seafood safety, preservation and increased catch utilization across the state; and FITC based scientists have brought greater understanding to marine ecosystem energetics and the interactions of marine mammals in the North Pacific;an understanding necessary to both develop and maintain sustainable Alaska fisheries policies; and the FITC was designed as an applied science partnership between the fishing industry,coastal communities and the University of Alaska and WHEREAS the key to an effect response to a fiscal crisis is transparent and collaborative dialogue with the citizenry it serves;and WHEREAS,the University of Alaska Fairbanks(UAF)has announced the closure of the FITC in Kodiak, the transfer of the Alfred Owen Building's administrative home,the transfer of remaining faculty and the dismantling of the seafood processing Pilot Plant;and the decision to close the facility was conducted without consultation with FITC staff,Alaskan fishing communities, industry or others dependent of the fishing industry; and the FITC facility and equipment are critical to achieving the mission;and the sudden and unexpected decision by the UAF to close the FITC at the end of the fiscal year,absent any community or industry dialogue,suggests that UAF is preparing to abandon both a commitment to applied fisheries research as well as the close community and industry partnerships that provide the foundation for a healthy University system; NOW,THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH......... Resolution No. FY2016-21 Urging the University of Alaska to ... Page 166 of 257 AGENDA ITEM #13.C.4. ALASKA STATUTES Title 16: Fish and Game Chapter 52: Fishery Industrial Technology Center AS 16.52.010.Fishery Industrial Technology Center. There is established a Fishery Industrial Technology Center as part of the University of Alaska. AS 16.52.020.Duties. The center shall create employment opportunities in the state's fishing industry and other benefits to the state by: (1)providing training opportunities to citizens of the state on the most efficient and appropriate technologies for the harvesting,processing, and conservation of the fishery resources of the state; (2)providing information and technical assistance on the adaptation of existing and new technologies to the users of the fishery resources of the state; (3)providing research and development activities to adapt existing technologies to enhance the economic viability of the industry; (4)providing research and development activities to create new technologies that will enhance the effectiveness of the industry, and provide economic benefits to state citizens; and (5) encouraging joint projects between industry and government in order to use industrial experience and government programs to enhance the productivity of the industry. AS 16.52.030.Fishery Industrial Technology Policy Council. (a)A Fishery Industrial Technology Policy Council is established to provide program and planning guidance to the center. The policy council shall be composed of members of the state's fishing and processing industry. (b)The policy council consists of seven members appointed by the president of the University of Alaska,including (1)two members appointed from the seafood processing industry;the members appointed under this paragraph shall be owners or employees of firms that are in operation in the state and,insofar as possible, shall represent diverse processing operations; (2)two members who are commercial fishermen; the members appointed under this paragraph shall be actively engaged in commercial fishing in the state and, insofar as possible, shall represent fishing for diverse fisheries resources; (3)three public members. (c)A member of the policy council serves a term of two years. (d)At least five members of the policy council shall be residents of the state. AS 16.52.040.Location. The principal activities of the center shall be located in Kodiak,Alaska. AS 16.52.050.Annual Report. The Board of Regents of the University of Alaska shall prepare an annual report of the center's activities and notify the legislature by the 20th day of each regular session that the report is available.The report must include a description of the work conducted by the center,the Resolution No. FY2016-21 Urging the University of Alaska to ... Page 167 of 257 AGENDA ITEM #13.C.4. training sessions held and number of students trained, and any other information that the Board of Regents determines should be included to describe the work of the center. Resolution No. FY2016-21 Urging the University of Alaska to ... Page 168 of 257 AGENDA ITEM #13.C.4. AS 16.52.060.Cooperation with Other Agencies. In the development of its programs the center shall consult with (1)Alaska Department of Fish and Game; (2)Division of economic development,Department of Community and Economic Development; (3)Department of Natural Resources; (4)Alaska Fisheries Development Foundation; (5)Alaska Seafood Marketing Institute; (6)North Pacific Fishery Management Council; (7)National Marine Fisheries Service; (8)Department of Education and Early Development; and (9)Department of Labor and Workforce Development. AS 16.52.070.Definitions. In this chapter (1) "center" means the Fishery Industrial Technology Center; (2) "policy council"means the Fishery Industrial Technology Policy Council. FISHERY INDUSTRIAL TECHNOLOGY CENTER POLICY COUNCIL BYLAWS (Amended March 14, 1996) I. COUNCIL ORGANIZATION A. The Fishery Industrial Technology Center was established(Sec. 16.12.020)to: 1.Provide training on the most efficient and appropriate technologies for harvesting, processing and conservation of fishery resources. 2.Provide information and technical assistance on existing and new technologies to users of the state's fishery resources. 3.Develop new technology and conduct research on existing and new technologies in order to enhance the industry's economic viability and effectiveness in harvesting and utilizing the state's fishery resources. B. The Fishery Industrial Technology Center Policy Council: 1. Charge: The Fishery Industrial Technology Center Policy Council is appointed by the President of the University of Alaska and charged with providing the Center with program and planning guidance (Sec. 16.12.030). It will be the responsibility of the Policy Council Chair to report back to the President of the Center's progress on an annual basis. 2.Members: (i). Sec. 16.12.030 of the Alaska Statutes states that the Council will consist of seven members, appointed by the President of the University of Alaska. Two members will be appointed from the processing sector,two from the harvesting sector, and three from the public sector. At least five members will be Alaska residents. Each member will be appointed for a two-year term. (ii).It is the responsibility of the Director of FITC to inform the President of the University,through the Dean of SFOS and the Chancellor of UAF,of any vacancies Resolution No. FY2016-21 Urging the University of Alaska to ... Page 169 of 257 AGENDA ITEM #13.C.4. in the Policy Council.Unexpired terms will be filled at the earliest opportunity. Nominations for these unexpired terms will proceed according to the rules as for regular memberships on the Policy Council. (iii).The FITC Policy Council invites the Alaska Governor to appoint an ex-officio (non- voting)member to the Policy Council. The term of this member is the same as the Governor's elected term. The Policy Council also invites the Alaska Senate and the Alaska House of Representatives to each appoint one of their members or their representatives to sit as ex-officio members of the FITC Policy Council.The terms of these members,or their representatives,will be the same as the members elected terms. 3. Geographic Representation: Those Council members who are Alaskan residents,to the greatest extent possible, shall be representative of the various geographic areas of state. 4. Center's Director: The Center's Director is an ex-officio and non-voting member of the Policy Council. 5. Compensation: Each Council member will be compensated for actual transportation and University per diem for attending Policy Council meetings or for other purposes approved by the Council's Chair. 6. Officers: The officers of the Council will consist of a Chair and Vice-Chair. The Center's Director will act as executive secretary of the Council. Officers will be elected by a simple majority and serve for two years. They may be removed by simple majority. If an office is vacated it will be filled immediately at the same or next meeting and the new individual serve the remainder of the office's term. 7. Committees: Four permanent committees of three members each are established by the Policy Council.At least one Council member will be on each committee. They will act as focal points and recommend to the Council appropriate actions. These committees are:problems in industrial processing,problems in harvesting,education, and research. Special ad hoc committees may be formed as warranted. The Center Director,or their designee,will act as an ex-officio member of each committee. Members appointed to committees will serve for two years,their terms expiring concurrently with terms of other members. Committee meetings will be held prior to and conducted in a similar manner to Council meetings(Section 8 on Meetings). 8.Meetings: Regular Policy Council meetings will be held two times per year or as the need arises. A quorum is 4,passing any items under consideration for adoption by less than the full Policy Council requires 4 votes in favor. Resolution No. FY2016-21 Urging the University of Alaska to ... Page 170 of 257 AGENDA ITEM #13.C.4. 9.Duties: Chair-The Chair shall preside at all Council meetings and appoint committee members and their Chairs.The Chair shall perform other duties as may be necessary for the function of the Council. Vice-Chair-In case of the Chair's absence for any reason or resignation,the Vice-Chair will perform all duties of the Chair until his return or replacement. Executive Secretary: The Center Director, as executive secretary of the Council,will assist the Chair in establishing Council and committee meetings,prepare minutes of meetings,prepare notification of meetings,prepare a balance sheet showing expenditures to date at each Council meeting,brief new appointees as to the Center's past activities and purposes and generally orient the new appointee. Other duties will be as prescribed by the Council. 10.Voting: All full Council members will have one vote. II.DUTIES OF THE COUNCIL: A.The Policy Council will provide the Center's staff with assistance and advice on the priorities and critical issues facing the industry as industry experts. This information will be in aid of the development and continuation of the Center's education,training, and research activities. The assistance and advice will be done through formal and informal mechanisms and every effort should be made by Council members to represent all interested industry people.Any new critical issues and new research directions at FITC,pertinent to the fishing industry,will be reviewed by the Policy Council as to feasibility,practicality,and industry needs. Council members will pursue further cooperation between FITC,the industry, and the State of Alaska. B.At least one meeting per year will be held with the Center's staff in group discussion sessions to examine past activities and potential new directions. C. One member of the Policy Council will serve on the SFOS search committee for new directors of FITC. D.At each meeting of the Policy Council,the FITC director will provide a regular program report.This is a required part of the Policy Council meeting agenda.The program report will include a review of efforts in the research,instruction, and service missions of the FITC. Additional reviews will cover advances in communication,partnerships, and funding opportunities. Resolution No. FY2016-21 Urging the University of Alaska to ... Page 171 of 257 AGENDA ITEM #13.C.4. Talking Points The Fishery Industrial Technology Center(FITC), developed from a vision that a group of 24 coastal Alaskan citizens had in the 1970s.To insure the long term viability of commercial, sports and subsistence fishing in their communities,they petitioned the Alaska Legislature and in 1981, FITC was established with its mission and functions encoded in State Statute (Title 16, Chapter 52).Kodiak was the chosen location of FITC because local fish landed there included about 80% of the species harvested in the eastern Gulf of Alaska and 80%of those caught in the Bering Sea. FITC was originally created to be administratively lodged within CCREE or the Community College Rural Education and Extension Division of the University of Alaska. CCREE and its constituents were considered STATEWIDE functions.As configured within CCREE,the FITC director was also the head of the Marine Advisory Program (MAP)also a part of CCREE. The Alaska Legislature provided a continuing annual appropriation of$660,000 to fund the institution. In 1987,FITC and MAP were moved to UAF's newly formed,but seriously underfunded, School of Fisheries and Ocean Sciences(SFOS)during the reorganization of the University of Alaska due to significant cuts in state oil revenues. Glaring cultural conflicts between the Academic Research Focus of SFOS faculty and the heavily Applied Industrial Focus of FITC faculty,coupled with the serious underfunding of SFOS at its creation,led to the relentless financial dismemberment of FITC by SFOS. By Applied Research we mean that research where members of the Alaska Seafood Industry (Harvesters,Processors and Community Members)develop the questions they need answered, and scientists at FITC would endeavor to answer them. In Academic or Basic research,pertinent questions arise from the scientists' imagination not from outside sources. Cultural conflicts between Applied and Academic are well known at the University level.An obvious mark of this conflict lies in the presence,in many states,of both an Academic Research University and a separate Applied Research University, such as in Ohio with Ohio University and Ohio State University or in Colorado with the University of Colorado and Colorado State University. The state level costs required to field two separate University systems speaks to the degree of conflict between the cultures of Applied and Academic researchers. To some in the University, supporting a research, teaching and outreach institution that was not the product of PhD faculty was an anathema.And even though they would be abrogating their responsibility to maintain and support the creation of the Alaska Legislature,UAF and SFOS slowly began their quest to transfer state appropriations out of FITC. There have been 4 directors of FITC over the past 30 years and all have been fired. During this interval,UAF and SFOS have removed funding for more than I I Full Time Equivalent(FTE)faculty and staff positions.At the same time,UAF's reason for dropping FITC is that productivity is low. Alaska's Seafood Industry is arguably the largest employment sector in the state. Importantly,it includes many entry level jobs in Harvesting,Processing and in Retail where new workers can increase their earning power by taking a wide variety of directed courses.For many,if not most, coastal Alaskan communities the Seafood Industry is the only economic horse in town. The role 1 Resolution No. FY2016-21 Urging the University of Alaska to ... Page 172 of 257 AGENDA ITEM #13.C.4. of FITC,as originally configured,was to provide this employment sector with education, service and research,helping it to face the new challenges of the future. That mission is why FITC was originally placed within CCREE. To allow it to return to its Applied roots will benefit coastal Alaskan communities now and into the future. From 1981 until 1991 FITC was located in rented office space in Kodiak and in shared labora- tory space on the Coast Guard Base in Kodiak. In 1991,the Alfred Owen Building on Near Island in Kodiak was completed with$10.1M in funds drawn from the Criminal Settlement for the Exxon Valdez Spill.The building houses faculty and staff offices,4 dedicated research laboratories, a test kitchen and a 5,000 ft2 pilot plant where virtually any food could be produced. Senator Fred Zharoff of Kodiak worked diligently to find the construction funds. In 1991 Senator Zharoff included legislative intent language to accompany the University budget that year. This allowed for$300,000 to be directed to FITC for operations and maintenance of the Alfred Owen Building. (Scuttlebutt suggests that SFOS received only$11 OK of this funding and the UAF the remaining $190K).With this funding,FITC had continuing annual appropriations(and directed legislative budgetary intent)from the Alaska legislature amounting to $960,000 annually. With the assistance of the Department of Community and Economic Development,the Alaska Congressional Delegation,the US Department of Agriculture and the Alaskan Seafood Industry, FITC,through its faculty,were awarded more than$25M in grant funding from 1995 through 2012,much of it coming from the two USDA divisions: the Agricultural Research Service (ARS)and the Cooperative State Research Education and Education Service (CSREES). Over the years, a portion of those funds were used to purchase laboratory (estimated at$2-3M) and Pilot Plant equipment(estimated at$4-5M)amounting to a total of—$6-8M for existing equipment. However the replacement cost for the laboratory and Pilot Plant equipment is likely to be significantly more expensive now,perhaps as much as 1.5 to 2.0 times the original cost. Some would like to see industry supporting all research at FITC.The problem with this notion is that given the highly competitive nature of the Alaska Seafood Industry, any outcome from a research investment must be considered proprietary by the investing company. Results from research done under the aegis of federal or state funding can be made available to all, assisting many more coastal Alaskan communities. There had been 13 FTE Faculty and Staff positions at FITC. In 2015 only 1.35 FTEs(0.85 Faculty and 0.5 Staff)remain. This amounts to a loss of 11.65 positions,representing almost a 90% loss in personnel. Of those FTEs 8.60 were absorbed by SFOS, 1.30 FTEs by MAP and 1.75 FTEs by UAF. It is absurd to condemn FITC for low productivity when 90%of the faculty and staff FTES have been removed. One solution is to refund FITC,thereby allowing it to recoup the personnel losses it has suffered. In addition it is manifestly necessary to move its administrative home. The new home could be in Statewide UA,along with MAP and Sea Grant.These could be joined by other truly Statewide functions including the Cooperative Extension Service (CES) as well as the Palmer Agricultural Experiment Station.If not moved to Statewide UA,FITC could associate itself with another university or consortium of universities, as a stand alone non profit or as a State of Alaska function. 2 Resolution No. FY2016-21 Urging the University of Alaska to ... Page 173 of 257 AGENDA ITEM #13.C.4. FITC Resources THE ALFRED OWEN BUILDING The Alfred Owen Building,where FITC is housed,is a 20,000 ft2 two-story structure built in 1991. The facility consists of a central office complex, 14 faculty offices and a large and a small conference room. Other facilities include a sensory testing facility, a research kitchen, a 1,000 ft2 storage building, and a 5,000 ft2 Pilot Plant. Specialized research is usually done in one of FITC's four dedicated function-research laboratories, each around 500 ft2, and each equipped with one or more fume hoods. These include engineering,chemistry,biochemistry, and microbiology. The Owen Building has a high capacity LAN and all computers in the building are connected to the Internet via a WAN operated by the Kodiak Island Borough. PILOT PLANT The FITC Pilot plant is equipped to handle virtually any form of Seafood Processing.Fish and Seafood Processing By-products are stored in three freezers with a total area of 1,200 ft2 located off a large 300 ft2 cold room.FITC also has sufficient ice to stabilize large volumes of fish or processing by-product before it is handled from FITC's flake ice device that has a 1 ton per day capacity.Available utilities in the Pilot Plant include 100 lb. air pressure,low (15 psi) and medium pressure (85 psi)live steam,hot and cold water.Available electrical service includes 110v and 220v single phase,208v triple phase, as well as 240v and 480v triple phase. The Pilot Plant has an array of state of the art processing equipment including: AHS Custom designed pelletizer, AHS pilot scale batch hydrolyzing system, Armfield FT 40 Multipurpose Processing Vessel, ASTA Hydrolyzer(on lease), Brown Model 3900 finisher(deboner), Clextral Model 270 twin-screw extruder, Dole Freeze-Cel plate freezer, Groen/Dover Model DLT-40 steam pot, Hobart Model A-200-D1 mixer, Koch RVF 55 Vacuum Stuffer, Koch SRI dicer, Littleford Model FM 130-0 vacuum dryer, Nissan Model 30 forklift, Urschel Model 1700 Comitrol Virtis Genesis Lyophilizer. Additionally,various other pertinent equipment is available,including a screw press, grinders, mixers,packaging machinery,pumps for high viscosity material,dry pumps, a canning reamer, a laboratory retort,and an EnviroPak smoker. CENTRAL OFFICE COMPLEX The central office complex has fax,Xerox, and postal services as well as up to date common use computers for visitors connected to the Internet via LAN.FITC has a small Seafood Processing library consisting of about 500 volumes of books and monographs and about 15 years of back issues of the 25 journals that are subscribed to. Other research information can be accessed from the Fairbanks campus through Internet connections. Resolution No. FY2016-21 Urging the University of Alaska to ... Page 174 of 257 AGENDA ITEM #13.C.4. ANALYTICAL LABORATORY EQUIPMENT The have the following major laboratory equipment are available: Agilant 6890 CG with a M-5973 mass spectroscopy detector(MSD), Agilant HP-7694 Headspace Autosampler, Agilant Model 6850 CG-with an integral flame ionization detector(FID), Agilant 5182-3482 Hydrogen Gas Generator, Beckman L8M Ultracentrifuge, Biorad Versidoc 1000 Digital Image Analyzer, Buchi Automated Kjeldahl Nitrogen Analyzer, Consolidated Steromaster Mark II Autoclave, Hewlitt Packard 5890 GC-FID, Iatroscan TH-10 TLC-FID Free Fatty Acid Analyzer, Iatroscan Mk-6s Lipid Class Analyzer, Labconco Freeze Dry - Shell Freeze System, LECO FP-2000 Protein Analyzer, LECO FA-100 Fats Analyzer, a Minolta Hunter Color Analyzer, Nikon Research Microscope with DIC and Epifluorescence, Perkins Elmer DSC-7 Differential Scanning Calorimeter, Quantichrome Mutli-pycnometer, Revco -80°C Freezer, Sorvall High Speed Centrifuge, Sterigard III Laminar Flow Biohazard Hood, Sun Kagaku Food Checker, Texture Technologies TA -HDi Texture Analyzer, Waters 2690 HPLC with Waters model 474 Fluorescence Detector Waters 2487 Dual l Absorbance Detector. In addition,FITC is equipped with routine scientific laboratory equipment including: analytical and standard balances, aching oven,food testers,fraction collectors,heated water baths,ion sensitive electrodes,pH meters,refrigerators,refrigerated water bath, soxhelet extraction apparatus, spectrophotometers,ultramicrotome,vacuum drying oven,microbiological equipment such as microscopes,plate readers and prokaryotic and eukaryotic cell culture apparatus, biochemistry equipment such as devices for electrophoresis and liquid chromatography, a variety of seafood engineering equipment,plus a rotary evaporator and sundry assorted glassware, heaters,stirrers, etc. PROCESSING PLANTS AND FISH MEAL PLANTS IN KODIAK Because of its long history of service to the Alaska Seafood Industry,FITC is able to work quite closely with the seafood processors in Kodiak,plants that process a huge volume of seafood annually.FITC receives fish and Seafood Processing By-products directly from these companies. They include: Alaska Fresh Seafoods, Alaska Pacific Seafoods, International Seafoods of Alaska, Resolution No. FY2016-21 Urging the University of Alaska to ... Page 175 of 257 AGENDA ITEM #13.C.4. Ocean Beauty-King Crab, Trident Seafoods(Tyson Seafoods) and Western Alaska Seafoods. In addition,meal plants at: Kodiak Fishmeal Inc International Seafoods of Alaska FITC receives samples from various stages in the process of making fish meal from both these plants. Resolution No. FY2016-21 Urging the University of Alaska to ... Page 176 of 257 AGENDA ITEM #13.C.4. Nearly 200 FITC Applied Research Projects in 25 years (1986-2011) Ecosystem Projects Gulf Apex Predator Prey Project(Gap I) Gulf Apex Predator Prey Project(Gap II) Gulf Apex Predator Prey Project(Gap III) Lidar/Sonar Assessment of Stellar Sea Lion(SSL)Prey Availability &Ecology Nutritional Composition of Fish in SSL Habitat Prey Competition between SSL and Pollock Identification of Juvenile Flatfish Habitat Nearshore Habitat Use by Commercial Fish(Nearshore I) Nearshore Habitat Use by Commercial Fish(Nearshore II) Developing Faunal Lists for Western Alaskan Waters Sonar System for Analyses of Commercial Fish Species Trophic Status of Spiny Dogfish(Squalus acanthias) On Board Quality Projects Digital Observer Fish Recognition and Weight Estimation Software Evaluating Chilled Sea Water(CSW) Systems RSW: Elevated Storage Temperatures Compared with CSW and Ice Groundfish Quality Improvement Using Chlorine Dioxide in RSW Mechanisms of Induction: Chalky Halibut(Chalky Halibut I) Understanding Chalky Halibut(Chalky Halibut II) Gear Projects Use of Pots for the Commercial Harvest of Flatfish Flatfish Size Separation in Trawl Gear New Gillnet Roller to Improve Quality Net Pens—Salmon Live Delivery Bycatch Projects Effectiveness of Square Mesh Cod End Reducing Pollock Bycatch Separator Panels in Trawl Gear Reducing Halibut Bycatch Visual Cognition in Pacific Cod and Halibut:Fish Response to Gear Expert System to Reduce Bycatch Size Selectivity and Survivorship of Juvenile Pollock in Trawl Gear Revival of Halibut Bycatch in Alaskan Trawl Harvests Aquaculture&Enhancement Projects Environmental Variation&Physiology of Pacific Cod Models for Marine Finfish Enhancement Aquaculture Enhancing Locally Depleted Stocks of Marine Finfish Processing Projects Deactivating Proteolytic Enzymes in Fish Flesh Detecting Parasites and Bones in Fish Flesh Resolution No. FY2016-21 Urging the University of Alaska to ... Page 177 of 257 AGENDA ITEM #13.C.4. Processing Projects (continued) Development of a Pinbone Removal Machine (Pinbone I) Building a High Capacity Pinbone Removal Machine (Pinbone II) High Capacity Pinbone Removal Machine (Pinbone III) Developing Appropriate Processing Parameters for Pollock Surimi Using Filleting Machines to Prepare Pollock Flesh for Surimi Developing Decanter Centrifuges to Process Fish for Surimi Screw Configuration in Extruder Processing of Fish Texture and Flavor Enhancement of Pollock Surimi Mince Product from Filleted Pollock Frames Developing Processing Parameters for Mince from Undersized Sole Developing Processes for Texturized, Cooked Minces for Food Service Feasibility Studies for a Fish Smoking Plant. Quick Method to Assess Crab Viability for Live Delivery of Seafood Fish Muscle Texturization in Extruder Processing Thermal Processing Development for Salmon Products in Glass Jars Enhanced Surimi Production Fillet Operations: Improving Recovery &Portion Control Advanced Microwave Technology for Salmon Products Hydrolyzed Salmon Protein In Infant Formulae (Salmon Baby Food I) Prototypes for New Salmon Baby Food Products(Salmon Baby Food II) Salmon Baby Food III: Baby Food from Roe &Oil. Canning with Oil,Improving Processed Salmon Freeze Dried Salmon:Product Forms for the Y Generation Developing Value for Second Grade Salmon Caviar and Roe Applications of Carbon Monoxide to Salmon. Value Adding to Pink and Chum Salmon Fillets. Under Used Species Arrowtooth Degradation Caused by Endogenous Enzymes not Parasites Developing Criteria for Deactivation of Endogenous Proteolytic Enzymes Enzyme Biotechnology for Utilization of Arrowtooth Flounder Developing Processing Parameters for Arrowtooth Mince & Surimi Texture Enhancement of Arrowtooth Fillets Analysis of the Utility of Giant Grenadier as a Food Source Development of Flaked Products from Pink Salmon Developing High Quality Alaskan Salmon Product:Alaska Bits Developing Pink Salmon Nuggets with McDonald's Inc. Developing Laminated Blocks from Pink Salmon Using Late Harvest Salmon in Blocks Utilization Options for Bitter Crab Analysis of Texture Modification to Improve Marketability Texture Modification in Giant Grenadier Developing Value Added Products from Late Harvest Salmon Standardization of Color in Late Harvest Chums Undersized Sole &Pollock: Developing Processes&Markets Resolution No. FY2016-21 Urging the University of Alaska to ... Page 178 of 257 AGENDA ITEM #13.C.4. New Product Projects Shatter Pack Evaluations:Alaskan,Icelandic and Norwegian Processors Developing Texture Enhancement of Cod Fillets Determination of Optimal Storage Conditions for Frozen Round Halibut Seafood Taste Panels:New Value-added Products Evaluation of Marketability of Rock Sole Fillets Assisting Small Fish Smoking Plants in Developing New and Safe Products Regional Differences in Alaskan Salmon Fatty Acids(Salmon FA I) Regional Differences in Alaskan Salmon Fatty Acids(Salmon FA II) Composition and Fatty Acid profiles of Pacific Salmon Microbial Analysis of Alaska Native Smoked Salmon. Feasibility Study for Alaska Herring Food Product Diversification Determining Freezing Efficiency in Alaskan Seafood Plants Producing Ready-to-Eat Food from Fish Muscle Sous-vide Method for Product Development Comitrol Flaked Salmon for New Products Test Development of New Puffed Salmon Products Production of Dried Salmon Heads Evaluation Herbal Teas from Reindeer Antlers Pasteurization of Salmon Caviar Microencapsulated Fish Oil Powder from Alaskan Salmon Oil Effects of Fish Gelatin on Salmon Patties and Fillets Intermediate Moisture Products from Pale Meated Salmon Salmon Heads:New Product or Ingredient Source Seafood Quality Projects Measuring the Effects of Delayed Chilling on Fish Quality Baseline Studies of Raw Material Composition and Quality Surimi-Based Products for School Foodservice Programs Seafood Taste Panels:New Products from Under Utilized Species Sensor Automation for Parasite Detection in Fillets Shelf Life and Quality Evaluation of Commercial Seafood Products Improving Microbial Quality of Seafood Processing Plants Controlled Atmosphere Shipping of Fresh Alaskan Fish Using an Electronic Nose to Improve Seafood Quality Evaluating Imaging Technologies for Detecting Bruising in Salmon(Deep Bruise I) Detecting Deep Bruising by SW-NIR Spectroscopy (Deep Bruise II) Causes and Prevention of Bruising in Salmon Quality Criteria for Ikura(Salmon Caviar) Statewide Salmon Quality Inspection& Certification Project(3rd Party I) Statewide Salmon Quality Inspection& Certification Project(3rd Party II) Analysis of Microbiological Contaminants in Pollock Mince Analysis of the Causes of Gaping in Pink Salmon Measuring Salmon Shatter Pack&Block Quality and Stability Antioxidants for Shelf Life Extension in Salmon Blocks Pink Salmon: Shelf Life Extension using Natural Antimicrobials Resolution No. FY2016-21 Urging the University of Alaska to ... Page 179 of 257 AGENDA ITEM #13.C.4. Seafood Quality Projects(continued) Salmon Caviar Products: Safety and Quality Determinations Extending Shelf life of Fresh Pink Salmon Fillets Using Chitosan Machine Vision System for Seafood Quality Control Machine Vision IL Identifying Quality Indices in Salmon Fillets Evaluation of Ozone for Ready to Eat Seafoods Nutritional Comparison of Regional Red Salmon HACCP Validation using ATP Luminsecence Managing Salmon Fisheries for Quality Assessment of Shelf Life in Dried Salmon Products Development of Color Standards for Alaska Salmon Vitality in Live Shipped Tanner Crab Developing Food Ingredients from Diced Pink Salmon Digital Observer Smart Tag -Development and Testing(Smart Tag 1) Digital Observer Smart Tag (Smart Tag 11) Digital Observer Smart Tag III Stress Physiology and Seafood Quality Alaskan Shellfish Safety, Quality and Markets(Shellfish 1) Asian Shellfish Quality and Markets for Alaskan Shellfish(Shellfish 11) Economic Feasibility of Oyster Farms in Alaska(Shellfish III) MIDI: Rapid Identification of Fish Spoilage Bacteria Anti Listerial Carnobacterium Species from Processed Fish Use of Colorless Smoke in Salmon Fillets Analysis of Late Odor in Canned Pink Salmon Ethanol-Producing Bacteria as Spoilage Indicators in Salmon Evaluating Slurry Ice Systems for Alaska Salmon Fisheries Digestibility &Nutritional Quality for Alaskan Salmon&Pollock. Seafood Safety Projects Bioprocessing of Marine Bacteriocins for Enhancing Seafood Safety Evaluation of Clostridium sporogenes for Botulism Testing Eradication of Listeria monocytogenes by Directed Sanitation(Listeria 1) Supplements to Inhibit Listeria in Cold-Smoked Salmon(Listeria 11) Effectiveness of pH in Controlling Listeria(Listeria III) Histamine Levels in Pink Salmon Bacterial Survivability during Smoked Salmon Pellicle Formation Monitoring&Identification of Vibrio parahaemolyticus Pulsed UV Light for Inactivating Listeria on Cold-Smoked Salmon Contaminants Projects Phytoplankton Monitoring:Paralytic Shellfish Poison causing Dinoflagellates Developing New Methods to Identify Toxic PSP Molecules Fish Flesh Petroleum Contamination from Exxon Valdez Oil Spill Evaluation of MIST Alert for Detecting PSP PSP Testing with FDA Sodium Blocking Assay The Effects of khthyophonus Infestation on Fish Fillet Properties Resolution No. FY2016-21 Urging the University of Alaska to ... Page 180 of 257 AGENDA ITEM #13.C.4. Marketing Projects Alaska Salmon Marketing Mini-Grant Competition(Mini-Grant 11) Alaska Salmon Marketing Mini-Grant Competition(Mini-Grant III) Salmon Marketing Workshops,Alaska's Fishing Communities(Tour 1) 2nd Seafood Marketing Workshop for Alaska Communities(Tour 11) Alaska Regional Salmon Marketing Mini-Grant Program (Regional 1) Alaska Regional Salmon Marketing Mini-Grant Program (Regional 11) Alaska Regional Salmon Marketing Mini-Grant Program (Regional III) Assessment of Hong Kong Smoked Salmon Trade Linking Quality and Marketing in Alaskan Seafoods Alaska Regional Marketing Manual Alaska Direct Marketing Manual& Starter Kits Alaska Marketing Workshop CD End-user Preference Analysis for Whitefish Fillet&Blocks Economic Feasibility of Clam Farms in Alaska Synopsis of the Live Seafood Market in North America Processing Waste Projects Membrane Technology for Stickwater Recovery in Fishmeal Processing Artificial Bait for Cod with Fish Hydrolysates Fish Meal as a Protein Source for Human Consumption and Livestock Fish Feed Development for Alaska Hatchery Salmon Medium Scale Waste Handling for Human Food Grade Protein Powder Making Marketable Oil from Salmon Byproducts Seafood Processing Byproduct Project: Greater Value from Fish Waste. Using Ultrafiltration to Recover Byproduct Proteins Marketable Fish Oil from Salmon Byproducts Developing Edible Protein Powders from Underutilized Fish Analysis of Black Cod(Anoplopoma fimbria)Lipids Recovery of Soluble Proteins from Surimi Washwater Other Projects Instrumentation for Scientific Research(Instrumentation 1) Scientific Instrumentation(Instrumentation 11) Instrumentation for Scientific Seafood Research(Instrumentation III) Feasibility Study for Freight Consolidation Facility Review of Funding Sources for Fisheries Development Projects K-12 Seafood Curriculum -Food Dude Unit Instructional Videos-Plant Sanitation and Employee Hygiene Review of Inputs for Alaska Seafood Industry Fatty Acids and Wax Esters in Walleye Pollock Resolution No. FY2016-21 Urging the University of Alaska to ... Page 181 of 257 AGENDA ITEM #13.E.1. KODIAK ISLAND BOROUGH AGENDA STATEMENT '� � NOVEMBER 5, 2015 Pew . uti ASSEMBLY REGULAR MEETING TITLE: Approval of the Kodiak Island Borough Assembly 2016 Meeting Schedule. ORIGINATOR: Nova Javier FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: The calendar reflects the Assembly meetings for the upcoming year. Annually, the calendar is presented to the Assembly for review and approval. Modifications can be made during the discussion of the Assembly on October 29 work session. One of these modifications would be the possible cancellation and/or rescheduling of the November 17th regular meeting which conflicts with the Alaska Municipal Conference. Another addition to the calendar is the addition of the quarterly Joint Work Sessions with the City Council. Per KIBC 2.30.030 Types of meetings. A. Regular Meeting. The assembly shall meet in the borough assembly chambers, in the borough administration building, Kodiak, Alaska, and are to commence at 7:30 p.m. on the first and third Thursdays of each month, or such other time and place as may be designated in the notice of the meeting. Public notice of changed meetings shall be made in at least one newspaper of general circulation in the borough. RECOMMENDED MOTION: Move to approve the Assembly 2016 meeting schedule. Kodiak Island Borough Approval of the Kodiak Island Borough Assembly 2016 Meeting ... Page 182 of 257 AGENDA ITEM#13.E.1. 2016 Kodiak Island Borough January February March 1 2 1 2 3 4 5 6 1 2 3 4 5i 14nUw:' JWS II'w `A; II'�w $ 3 4 5 6 7,.a,8 9 7! 8 9 10 11 12 13: 6! 7 8 9 10 11 12' IY+ub, $ Paz W 11:111:4 P&zw W 11:1111E 10 11 12 13 14 15 16 14 1 16 17 18 19 20! 13 14 15 16 17 18 19' Pazw W 1nVnIL1 =&zR IR `A% =szR IR `A% 17 ,18 19 20 21 22 ,23; 21 22 23 24 25 27 ,26( 20 21 22 23 24 25 26 f'&1 R ''w I $ &1=C 1=C W WE I I P11 WE, 24 25 26 27 28 29 30 28 29 27 28 29 30 31 31 &Ia IR W W April May June 1 2 1 2 3 4 5 6 7 1 2 3 4' $ JWS II'w II WEE IR 4'"11'^11„; 3i 4 5 6 7 8 9 8 9 10 11 12 13 14' 5i 6 7 8 9 10 11 I I.:PC IR 4n1*V„"„'! Paz W `A% P&Zw W `A; 10: 11 12 13 14 15 16i 15 16 17 18 19 20 21 12 13 14 15 16 17 181 P&z W W $ F&]R R 111n1" :'& R R 4'^I'w4.". 17 18 19 20 21 22 23 2211 23 24 25 26 27 28 19; 20 21 22 23 24 25' :'L R ''w n n.° &1=C 1=C W $ I&1=C 1=C rA� 24 25 26 27 28 29 30: 29 30'1 31 26! 27 28 29 30 &1=C1=C W $ W July August September 1 2' 1 2 3 4 5 6i 1 2 3 4n1*IL: JWS IR `A; IR `A; 3 4 5 6 7 8 9' 7 8 9 10 11 12 13 4 51 6 7 8 9 10! R $ P&z W W 1111 n1.°. W 11111 n 10: 11 12 13 14 15 16 14: 15 16 17 18 19 20: 11 12 13 14 15 16 17 P&Z W W nInE 11 R&]R R $ P&Z W R $ 17 18 19 20 21 22 23 21' 22 23 24 25 26 27' 18 19 20 21 22 23 24' :'L R ''w $ &1=C 1=C W 4'^114 . R&L R 4'^11'^11° 24 25 26 27 28 29 301 28' 29 30 31 25' 26 27 28 29 30 31 MIR W FnriE P&Rid W $ October November December ? 1 2 3 4 51 1 2 3 JWS II''w II*II*IL° IR 4*II*Vr. 2 3 4 5 6 7 8 6' 7 8 9 10 11 12 4' 5 6 7 8 9 10! II I'"6: R 1,11:'11= C,' Paz $w — W $ 9 10 11 12 13 14 15< 13 14 15 16 17 18 ?91 11' 12 13 14 15 16 17 P&Z W W $ R&T..R R I'^I J1." P&Z W R 11'11'^4•" 16' 17 18 19 20 21 22 20' 21 22 23 24 '25 26 18 19 20 21 22 23 24' 23i 24 25 26 27 28 29 27 28 29 30 —25-26 27 28 29 30 31 30 31 &1c1c W $ I W W WpE Assembly Meetings Other Meetinas Elections R Regular Meeting 111:)&IR I Parks&Recreation Regular Meeting l,' Primary Election W Worksession IL.I PC Local Emergency Planning Committee l:i: Municipal Election JWS Borough/City Joint Worksession GlH General Election Plannina&Zonina Meetinas ')II')11,::;:: Pay Period Ending f:)&Z.IR Regular Meeting $ Pay Day P&Z W Worksession AGENDA ITEM #13.E.2. KODIAK ISLAND BOROUGH AGENDA STATEMENT '� � NOVEMBER 5, 2015 Pew . uti ASSEMBLY REGULAR MEETING TITLE: Declaring a Seat on the Planning and Zoning Commission Vacant(Mr. Kyle Crow). ORIGINATOR: Nova Javier FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: Mr. Kyle Crow was recently elected to the Kodiak Island Borough Assembly and therefore would need to resign from his seat on the Planning and Zoning Commission. KIBC 2.30.050 (C)states the Mayor and members of the assembly are ex officio members of all boards, commissions, and committees. 2.100.070 Vacancies. A. Other than by expiration of the member's term,the assembly shall declare a seat vacant when a member: 2. Resigns and the resignation is accepted; D. In the event of a vacancy on a board, committee, or commission for any reason other than normal expiration of a term of office, the clerk shall cause notice thereof to be published at least twice in a newspaper of general circulation within the borough.The notice shall set forth the vacancies and any qualifications of members. RECOMMENDED MOTION: Move to declare the seat held by Mr. Kyle Crow on the Planning and Zoning Commission for a City seat term to expire December 2016 vacant and direct the Clerk to advertise the vacancy per Borough Code. Kodiak Island Borough Declaring a Seat on the Planning and Zoning Commission Vacan... Page 184 of 257 AGENDA ITEM #13.E.2. KODIAK ISLAND BOROUGH #11 N1NG COMMISSION %% NAME TERM HOME WORK CELL EMAIL PHONE PHONE PHONE Scott Arndt(B)Chair 2015 481-3745 FAX 414-791- sla3745(g vahoo.com PO Box 76 481-3333 3745 Kodiak,AK 99615 Jay Qaldwin(B)Vice Chair 2016 942-0386 Jay.baldwin(tibplanning.org 3343 Eider St kodiakiavc@vahoo.com Kodiak,AK 99615 Kathy Drabek(C) 2015 486-4449 6544905 kathv.drabek( kibplanning.org 220 Mill Bay Road Kodiak,AK 99615 Maria Painter(B) 2015 942-2560 maria.painter(dkibplanning.org 3901 Woodland Dr. Kodiak,AK 99615 Alan Schmitt(C) 2017 486-5314 alan.schmitt(dkibplanning.org 3295 Woody Way Loop Kodiak,AK 99615 Greg Spalinger(B) 2017 486-8366 486-3725 greg.spalinger(ftibplanning.org PO Box 2635 Kodiak,AK 99615 Kyle Crow(C) 2016 738-9283 SAME SAME kyle.crowCg kibplanning.org 410 West Rezanof Dr. Kodiak,AK 99615 B=Borough Seat C=City Seat This commission is governed by Kodiak Island Borough Code 2.105 SONS 486-9360 boederson0kodiakak.us I l f}�� fr�rODJ110�1 U//� 468.9361 KER 486.9362 Imaker0kadiakak.us ERA NEIL HORN 48&9364 nhomfolkodiakek.us Jlli ll/li%i //rd/ 48 5-9383 ssmith(a2kodlakak.us fill%' !' � DEPARTMENT Revision Date:07/07/2016 Revised by AM Declaring a Seat on the Planning and Zoning Commission Vacan... Page 185 of 257 AGENDA ITEM #13.E.3. MAYORAL APPOINTMENTS Board or Committee Assembly Rep Asselrrmlbllly II[Rep 10/2014-10/2015 110/2015-10/20116 Architectural Review Board, KIBC 2.125 Jerrol Friend JEyC.yC.OII_. Borough Lands Committee, KIBC 2.160 Newly Formed I ARRY, IfDAll Committee Economic Development Committee, KIBC Frank Peterson I\4\4El_. 2.115 Emergency Services Council, KIBC 2.110 Jerrol Friend IKYl_-E Kodiak Workforce Regional Advisory Dennis Symmons DirMll°yll°yIS Council, KIBC 2.155 Joint Building Code Review Committee, Dan Rohrer KYl...i:::: KIBC 15.45 Kodiak College Council Frank Peterson fr RAIINIK Kodiak Fisheries Work Group (Adhoc) Larry LeDoux, Chris I ARRY, REBECCA, Lynch, and Rebecca I'.Yl_.E Skinner Kodiak Fisheries Advisory Committee, Res Rebecca Skinner Ri:::aBi::::C:ICA FY07-38 Parks and Recreation Committee, KIBC Aaron Griffin fr RAIINIK 2.120 Providence Kodiak Island Medical Center Larry LeDoux DAll Community Advisory Board, KIBC 8.05 School District Budget Advisory Committee Rebecca Skinner I\4\4El_. School District Facilities Review Dan Rohrer I'.Yl_.E Committee School District Strategic Planning Aaron Griffin Ri:::aBi::::C:ICA Committee Solid Waste Advisory Board, KIBC 2.145 Dan Rohrer DirMll°yll°yIS CITYIVILLAGE APPOINTMENTS City of Akhiok Dan Rohrer I'.Yl_.E Chiniak Community Rebecca Skinner I\4EMl_. Karluk IRA Tribal Council Frank Peterson 1:=YRAIINyK City of Larsen Bay Aaron Griffin REBECCA City of Old Harbor Larry LeDoux ARRY City of Ouzinkie I Chris Lynch DirMll°yll°yIS City of Port Lions I Dennis S mmons DAll REPRESENTATIVES TO SWAMC AND AML SWAMC Board Seat–Kodiak Municipal Rebecca Skinner REBECCA Seat, Ex p. March 2017 AML Board –District 10 Seat–Exp. 2016 Held by City of N/A Kodiak Mayor Mayoral Appointments of Assembly Member Representatives to D... Page 186 of 257 AGENDA ITEM #13.E.3. KODIAK ISLAND BOROUGH AGENDA STATEMENT i°'iffii'� NOVEMBER 5, 2015 Pew . uti ASSEMBLY REGULAR MEETING TITLE: Mayoral Appointments of Assembly Member Representatives to Different Boards, Committees, Commissions, and Councils; and Assembly Representatives to the Different City, Communities, and Villages. ORIGINATOR: Nova Javier FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: Mayor Friend asked that the Assembly confirm his appointment of Assembly member representatives to Boards, Committees, Commissions, and Councils. Also included in this appointment are the Assembly representatives to the different Cities and Villages. Assembly member Skinner currently serves as the SWAMC representative and currently, there is no Assembly representative to the AML Board - District 10 seat. The AML District seat is currently held by the City of Kodiak Mayor. A complete list is included in the packet. RECOMMENDED MOTION: Move to confirm the mayoral appointments of assembly member representatives to different Boards, Committees, Commissions, Cities and Villages. Kodiak Island Borough Mayoral Appointments of Assembly Member Representatives to D... Page 187 of 257 AGENDA ITEM #13.E.3. MAYORAL APPOINTMENTS Board or Committee Assembly Rep As per nlh Ily IRelp 10/2014-10/2015 10/2015-10/2016 Architectural Review Board, KIBC 2.125 Jerrol Friend Borough Lands Committee, KIBC 2.160 Newly Formed _FIJI=/II=/Y, II AIN Committee Economic Development Committee, KIBC Frank Peterson /JIIIIMEJI_, 2.115 Emergency Services Council, KIBC 2.110 Jerrol Friend KY11I_1IME Kodiak Workforce Regional Advisory Dennis Symmons h/11=1i,PVIIVIS Council, KIBC 2.155 Joint Building Code Review Committee, Dan Rohrer =/IIME1IcYIIMY4,CA KIBC 15.45 Kodiak College Council Frank Peterson I=II=/AINIK Kodiak Fisheries Work Group(Adhoc) Larry LeDoux, Chris _FIJI=/II=/Y, 11=/IIME1IcYIIMY4,CA, Lynch,and Rebecca KY11I_1IME Skinner Kodiak Fisheries Advisory Committee, Res Rebecca Skinner INO AJI="II="//IIIVI lEIIJIIIIMEJN lE FY07-38 Parks and Recreation Committee, KIBC Aaron Griffin I=II=/AINIK 2.120 Providence Kodiak Island Medical Center Larry LeDoux IIDAIN Community Advisory Board, KIBC 8.05 School District Budget Advisory Committee Rebecca Skinner /JIIIIMEJI_, School District Facilities Review Dan Rohrer KY11I_1IME Committee School District Strategic Planning Aaron Griffin _FIJI=/II=/Y Committee Solid Waste Advisory Board, KIBC 2.145 Dan Rohrer h/11=1i,PVIIVIS CITY/VILLAGE APPOINTMENTS City of Akhiok Dan Rohrer KY11I_1IME Chiniak Community Rebecca Skinner /JIIIIMEJI_, Karluk IRA Tribal Council Frank Peterson I71I=/II=/y City of Larsen Bay Aaron Griffin =/IIME1IcYIIMY4,CA City of Old Harbor Larry LeDoux I=II=/AINIK City of Ouzinkie Chris Lynch DIIMEIf INII'S City of Port Lions Dennis S mmons DAIN REPRESENTATIVES TO SWAMC AND AML SWAMC Board Seat—Kodiak Municipal Rebecca Skinner =/IIME1IcYIIMY4,CA Seat, Ex p. March 2017 AML Board—District 10 Seat—Exp.2016 Held by City of /A Kodiak Mayor Mayoral Appointments of Assembly Member Representatives to D... Page 188 of 257 AGENDA ITEM #13.E.3. APPOINTMENT OF ASSEMBCREPRESENTATIVES TO BOARDS,AND COMMITTEES Assembly Member: KYLE CROW Please mark your top 5 choices,with 1 being your first choice,and return this form to the Clerk by Thursday,October 22 # Board or Committee Assembly Rep Assembly Rep 10/2014-1012015 10/2015-1012016 Architectural„Review Board,KIBC 2.125 Jerrol Friend ........ ......... .. ....... .. --......... .............................�.�._.._.... ............... 1 Borough Lands Committee,KIBC 2.160 Newly Formed Two appointees Committee ..........................................................—........................................................... .....,,,,,.....................................................-,............... ................................................_............�.................. ............................................-............................................................ . Economic Development Committee,KIBC Frank Peterson 2.1.1.5 _.............. ... . ..........................._._.............................................................._......................................................................................_._.....................................................................�................................................................... ,,.—.................................. 2 Em!r enc Services Council,KIBC 2.110 Jerrol Friend n. . y . ._..........................................................._.................................................................................................._...........................................................................__..........................................................................—........................ Kodiak Workforce Regional Advisory Dennis Symmons Council,KIBC 2.155 ................................................... ..,..................................................... ,,,...........................................................�.................._.................................................................._.....a..............................................................._._........................................................._..... 3 Joint Building Code Review Committee, Dan Rohrer KIBC 15.45 Kodiak Col)egg Council Frank Peterson ......... .....I._. m.. ...... ........__ ........ ........__.......................................................... Kodiak Fisheries Work Group(Adhoc) Larry LeDoux,Chris Three Appointees Lynch,and Rebecca ....... ......................................................_................................................................ Skinner Kodiak Fisheries Advisory Committee,Res Rebecca Skinner FY07-38 ._.................._.................................._....a............................................................._................................................................._...— ................................................_..............__.........................................................................._....................................................... m Parks and Recreation Committee,KIBC Aaron Griffin 2.120 ........................._..........................................................�............................................................M...................................................................................__._................................................................__.................................................................,.__................................................ Providence Kodiak Island Medical Center Larry LeDoux Community Advisojy Board,KIBC 8.05 ._ .................. . School District Budget AdyisomCommittee Rebecca Skinner ..... 4 School District Facilities Review -Dan Rohrer _. ....... Committee .............................._.—.............................................._. _......................................................_............................................................................... ..............................................................................................................................................................._............................ School District Strategic Planning Aaron Griffin Committee ......................................._..........................................................__............................................................................._............................... ...........................................__............................................................_.....").............................................................................................. Solid Advisory_Boardo KIBC 2.145 Dan Rohrer .. ....... ........................................ ............................................................ City.°f.Akh..o...k .......................................................Dan Rohrer...............................—.._........................................................................I,_.._............... . Chiniak...Community............... ................................................................ .... Rebecca Skinner ............................................................_............................................................................................�..........................................................._ Karluk(IRA Tribal Council( Frank Peterson ....... ......... _. ....... .I....... ... _..�.......... ...... _ .... .... ......... _..._........................ City....of_Larsen Bay.............................................. Aaron Griffin _..........................CitY._of OId...Harbor...—. ...................................................Lary LeDoux..................... Ci ....of Ouzinkie..... .... Chris....Lynch........._... —_.......................................... -.................................................. City of Port Lions Dennis Symmons SWAMC Board Seat—Kodiak Municipal Rebecca Skinner Rebecca Skinner Seat,_Exls._March_2017 AML Board—District 10 Seat—Ex p.2016 Held by City of Ni Kodiak Mayor..................... ................. .......... ............................................................—.. ............_�.....................P.......................................... ................ KIBC 2.100.030 Appointments.Members of boards,committees,and commissions,except for members of the board of adjustment,members of the board of equalization,and elected service area board members,are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code.An appointment not confirmed by the assembly shall not become effective. Appointment of Assembly member Reps Page 1 Mayoral Appointments of Assembly Member Representatives to D... Page 189 of 257 AGENDA ITEM #13.E.3. APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES Assembly Member: ® e�' Please mark your top 5 choices,with 1 being your first choice,and return this form to the Clerk by Thursday.October 22. # Assembly Rep Assembly Rep —. ommittee 10/201410/2015 10/20151012016 .. .- Architectural Review BoardMKIBC 2.125 Jerrol Friend ..— _ �. 1 Newly Formed Two appointees ough Lands Committee KIBC 2.160 Committee 3 co ._, ...... .— ...., ._..,..w nomic Development Committee,KIBC Frank Peterson 2.115 _1 .....,,,, Eme n mServices Council KIBC 2.110 Jerrol Fnend Kodiak Workforce Regional Advisory mDennis Symmons'— —Council,KIBC 2.155 _ .... m Joint Building Code Review Commiteee, Dan Rohrer KIBC 15.45 _.. _ �� ... . . ... _.. _.... ...........,...... .....,... 2 Kodiak College Council Frank Peterson —mn. ...... .... . . _.., ... . Kodiak Fisheries Work Group(Adhoc) Larry LeDoux,Chris Three Appointees Lynch,and Rebecca .............._. . �...._ . Skinner .......---..... _m....- _...�--- _. Kodiak Fisheries Advisory Committee,Res Rebecca Skinner FY07®38 4 Vrk an d Recreaion C—o mmitt—ee,KIBC.......... Aa ron Gr iff......n._ ..........._....... 2_.120 rovidence a Kodiak Isl m __. .... _ P __.... _...... _. .. ......M___.___m nd Medical Center Larry LeDoux CommunityAdvisory Board,KIBC 8.05 5 School District Budget Adviso„ Committee Rebecca Skinner 6 School District Facilities Review Dan Rohrer Committee ..... � _ _. ...._ ...........I... _..._........ ......... ....... School District Strategic Planning Aaron Griffin Committee „ ..__w_ _ ... -- ... _ Solid Waste A d viso.ry _— BoardKIC 2 145 Dan Rohrer _m _q#K of Akhiok Dan Rohrer . _.._.. ...._.. _. .... ChirgakwCommunity Rebecca Skinner . . .. _... Karluk IRA Tnbal Council Frank Peterson Ctty of Larsen Bay m . ) ..... _ _ _._ Aaron Griffin Cif of Old Harbor — Lam LeDoux .�. .. .. _ .__ City of Ouzinkie Chris Lynch _. City_of Port Lions — Dennis Symmons — _..... _..., _w..... _...... _ .... SWAMC Board Seat—Kodiak Municipal Rebecca Skinner Rebecca Skinner —...at..ExP.._March 2017 Se AML Board—District 10 Seat—Exp.2016 Held by City of N/A �.._ _._m..._ Kodiak Mayor KIBC 2.100.030 Appointments.Members of boards committees, and commissions, except for members of the board of adjustment,members of the board of equalization,and elected service area board members,are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code.An appointment not confirmed by the assembly shall not become effective. Appointment of Assembly member Reps Page 1 Mayoral Appointments of Assembly Member Representatives to D... Page 190 of 257 AGENDA ITEM #13.E.3. APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARD lA!nCOMMITTEES - Assembly Member: r__V C)u>e' Please mark your t 5 choices,with 1 being your first choice,and return this form to the Clerk by jhgrsday, ctc�bar 22, # Board or Committee Assembly Rep Assembly Rep 1012014-1012015 10/2015-1012016 -Architectural Review Board KIBC 2.125 Jerrol Friend Borough Lands Committee,KIBC 2.160 Newly Formed Two appointees Committee Economic Development Committee,KIBC Frank Peterson 2.115 2,110 Lerrol Friend Kodiak Workforce Regional Advisory Dennis Symmons Council KIBC 2.155 Joint Building Code Review Committee, Dan Rohrer KIBC 15.45 Kodiak Colle e Council Frank Peterson Kodiak Fisheries Work Group(Action) Larry LeDoux,Chris Three Appointees Lynch,and Rebecca Skinner 'air Kodiak Fisheries Advisory Committee,Res Ftabecca Skinner FY07-38 Parks and Recreation Committee,KIBC Aaron Griffin 2.120 Providence Kodiak Island Medical Center Larry LeDoux Cornmuni Adviso Board,KIBC 6.05 School District Budget Advisory Rebecca Skinner Committee School District Facilities Review Dan Rohrer Committee School District Strategic Planning Aaron Griffin Committee Solid Waste Advls2DL Board,_KIBC 2.145 . Dan Rohrer of Akhl _9ok� Dan Rohrer Chiniak ComMqpi!y Rebecca Skinner Karluk 1 Tribal Council Frank Peterson Cl of Larsen Be Aaron Griffin _2i of Old Harbor La LeDoux Ci of Ouzinkie of Port Lions _gk2LE2!11!2�� SW AMC Board Seat—Kodiak Municipal Rebecca Skinner Rebecca Skinner seat,Ex March 2017 AML Board—District 10 Seat—Exp.2016 Held by City of NIA Kodiak Ma or KIBC 2.100.030 Appointments.Members of boards,committees,and commissions,except for members cf the board of adjustment,members of the board of equalization,and elected service area board members,are jnpqtteg by the ma or seed confirmed by the assembly unless otherwise specif=lly provided elsewhere in this code.An appointment not confi rmed by the assembly shall not become effective. Appointment of Assembly member Reps Page I Mayoral Appointments of Assembly Member Representatives to D... Page 191 of 257 AGENDA ITEM #13.E.3. APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES Assembly Member:. Dan Rohrer.�,,,,,,, „��..... ......-...�„ .�-,,,,,m.............,,_. Please mark your top 5 choices,with 1 being your first choice,and return this form to the Clerk by Thursday,October 22. 10 _ Board or Committee Assembly Rep Assembly Rep /2014-1012015 1012015-10/2016 Architectural Review Board,KIBC 2.125 Jerrol Friend Borough Lands Committee,KIBC 2.160 Newly Formed Two appointees Committee Economic Development Committee,_- —....... ....._mm.. . __. mittee,KIBC Frank Peterson 2.11 5 � .................------... EmergencymServices Council,KIBC 2.110 Jerrol Friend Kodiak Workforce Regional Advisory Dennis Symmons Council,KIBC 2.155 3 Joint Building Code Review Committee, Dan Rohrer KIBC 15.45 _ _. .,... Kodiak Colle a Council Frank Peterson ..._ ....................m. ...._,_.,....._ ...... Kodiak Fisheries Work Group(Adhoc) Larry LeDoux,Chris Three Appointees Lynch,and Rebecca Skinner Kodiak Fisheries Advisory Committee,Res Re . ._ m becca Skinner FY07-38 _ _..__..._ —_. Parks and Recreation Committee KIBCM M_Aaron Gri— _ .. ffin 2.120 1 Providence_Health Sys....— .......i . .Larry ... oux _m _.__.. tem Service Area Larry LeDoux Board,KIBC 8.05 r..._..n_ __. _ ... .. School District Budget Advisory Committee Rebecca S............. .............. ......... School District Facilities Review Dan Rohrer Committee School District Strategic Aaron Planning .Aaron�-.-� .. �.....��..n-__.._._.._.. Griffin Committee �. Solid Waste Adviso 13_ _. _..... 6 ry oard,KIBC 2 145 Dan Rohrer Ci of Akhiok Dan Rohrer _ ___ -. . ., _......,. .....__ _ ...._ ................... Chiniak Commum Rebecca Skinner __arl- ._..._„_�.....,__ ._. ................._ ..._....__.... _ _._._----------------.- -----. .__. ... Karluk IRA Tribal Council Frank Peterson City of Larse!!Ba y_ Aaron Gnffin gly of Old Harbor Lar LeDoux City of Ouzinkie Chris Lynch __q!b1 of Poq_Lions Dennis Symmons . ..... .............._... SWAMC Board Seat—Kodiak Municipal Rebecca Skinner Rebecca Skinner Seat,Exp 2017 . AML Board—District 10 Seat—Exp.2016 Held by City of N/A ................Kodiak...Mayor._........ KIBC 2.100.030�Appointments.Members of boards,committees,and commissions, ”�r� �� except for members of the board of adjustment,members of the board of equalization,and elected service area board members,are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code.An appointment not confirmed by the assembly shall not become effective. Mayoral Appointments of Assembly Member Representatives to D... Page 192 of 257 AGENDA ITEM #13.E.3. APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES Assembly Member: REBECCA SKINNER Please mark your top 5 choices,with 1 being your first choice,and return this form to the Clerk by Thursday.October 22. # Board or Committee Assembly Rep Assembly Rep 10/2014-10/2015 10/2015-10/2016 Architectural Review Board,KIBC 2.125 Jerrol Friend 4 Borough Lands Committee,KIBC 2.160 Newly Formed Two appointees Committee Economic Development Committee,KIBC Frank Peterson 2.115 Emergency Services Council,KIBC 2.110 Jerrol Friend Kodiak Workforce Regional Advisory Dennis Symmons Council,KIBC 2.155 3 Joint Building Code Review Committee, Dan Rohrer KIBC 15.45 Kodiak College Council Frank Peterson Kodiak Fisheries Work Group(Adhoc) Larry LeDoux,Chris Three Appointees 1 Lynch,and Rebecca Skinner Kodiak Fisheries Advisory Committee,Res Rebecca Skinner FY07-38 Parks and Recreation Committee,KIBC Aaron Griffin 2.120 2 Providence Kodiak Island Medical Center Larry LeDoux Community Advisory Board,KIBC 8.05 5 School District Budget Advisory Committee Rebecca Skinner School District Facilities Review Dan Rohrer Committee School District Strategic Planning Aaron Griffin Committee Solid Waste Advisory Board,KIBC 2.145 Dan Rohrer City of Akhiok Dan Rohrer Chiniak Community Rebecca Skinner Karluk IRA Tribal Council Frank Peterson 1 City of Larsen Bay Aaron Griffin 2 City of Old Harbor Larry LeDoux 3 City of Ouzinkie Chris Lynch 4 Citv of Port Lions Dennis S mmons SWAMC Board Seat—Kodiak Municipal Rebecca Skinner Rebecca Skinner Seat,Ex p.March 2017 AML Board—District 10 Seat—Exp.2016 Held by City of N/A Kodiak Mayor KIBC 2.100.030 Appointments.Members of boards,committees,and commissions,except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code.An appointment not confirmed by the assembly shall not become effective. Appointment of Assembly member Reps Pagel Mayoral Appointments of Assembly Member Representatives to D... Page 193 of 257 AGENDA ITEM #13.E.3. APPOINTMENT LY:REPRESENTATIVES TO ADS AND COMMITTEES r Assembly Member. Pie se mark your top hoices,with 1 being your first ohoice,and return this form to the Clerk by Thursaya October 22, Board or Committee Assembly Rep Assembly Rep 10/2014-10/2015 10/2015-10/2016 Architectural Review Board,KIBC 2.125 Jerrol Friend Borough Lands Committee,KIBC 2.160 Newly Formed Two appointees Committee Economic Development Committee,KIBC Frank Peterson 2.115 Emergency Services Council,KIBC 2.110 Jerrol Friend Kodiak Workforce Regional Advisory Dennis Symmons Council,KIBC 2.155 Joint Building Code Review Committee, Dan Rohrer KIBC 15.45 Kodiak Colle a Council Frank Peterson Kodiak Fisheries Work Group(Adhoc) Larry LeDoux,Chris Three Appointees Lynch,and Rebecca Skinner Kodiak Fisheries Advisory Committee,Res Rebecca Skinner FY07«39 Parks and Recreation Committee,KIBC Aaron Griffin 2.120 Providence Kodiak Island Medical Center Larry LeDoux Community Advisory Board,KIBC 9.05 School District Bud et Adviso Committee Rebecca Skinner School District Facilities Review Dan Rohrer Committee School District Strategic Planning Aaron Griffin Committee Solid Waste Adviso oard,KIBC 2.145 Dan Rohrer Cit of Akhiok Dan Rohrer Chiniak Communit Rebecca Skinner Karluk I Tribal Council Frank Peterson Cit of Larsen Ba Aaron Griffin Cit of Old Harbor Lar LeDoux Cit of®uzinkie Chris L noh Cit of Port Lions Dennis S mons SWAC Board Seat®Kodiak Municipal Rebecca Skinner Rebecca Skinner Seat,Exp.March 2017 AML Board m District 10 Seat®Exp.2016 Held by City of N/A Kodiak a or KIBC 2.100.030 Appointments.Members of boards,committees,and commissions,except for members of the board of adjustment,members of the board of equalization,and elected service area board members,are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code.An appointment not confirmed by the assembly shall not became effective. Appointment of Assembly member Reps Page 1 Mayoral Appointments of Assembly Member Representatives to D... Page 194 of 257 AGENDA ITEM #13.E.3. A ,, 0-OF ASSE XYr.R-PRZSENt7 FTlNE$ pceemb,)yrMember_Mel Stephens Please mark your top 5 choices,with.1 being your first choice,and return this form to the Clerk by Rhu Ad6%r Vct 6if,,24 # Board or Committee Assembly Rep Assembly Rep 1012014-1012015 1012015.1012016 Architectural Review Board KIBC 2.125 Jerrol Friend Borough Lands Committee,KIBC 2.160 Newly Formed Two appointees Committee 4 Economic Development Committee,KIBC Frank Peterson 2.115 Emergency Services Council KIBC 2.110 Jerrol Friend Kodiak Workforce Regional Advisory Dennis Symmons Council KIBC 2.155 Joint Building Code Review Committee, Dan Rohrer KIBC 15.45 2 Kodiak College Council Frank Peterson Kodiak Fisheries Work Group(Adhoc) Larry LeDoux,Chris Three Appointees 1 Lynch,and Rebecca Skinner Kodiak Fisheries Advisory Committee,Res Rebecca Skinner FY07-38 Parks and Recreation Committee,KIBC Aaron Griffin 2.120 3 Providence Kodiak Island Medical Center Larry LeDoux Community Advisory Board KIBC 8.05 School District Bud et Advisory Committee Rebecca Skinner L 1 School District Facilities Review Dan Rohrer Committee School District Strategic Planning Aaron Griffin Committee 5 Solid Waste Advisory Board,KIBC 2.145 Dan Rohrer Cltv of Akhiok Dan Rohrer Chiniak Communh Rebecca Skinner Karluk IRA Tribal Council Frank Peterson 2 City of Larson Bay Aaron Griffin 5 City of Old Harbor Lany LeDoux 4 City of Ouzinkie Chris Lynch 3 City of Port Lions Dennis Symmons SWAMC Board Seat—Kodiak Municipal Rebecca Skinner Rebecca Skinner Seat Exp.March 2017 i I AML Board—District 10 Seat—Exp.2016 Held by City of N/A Kodiak Mayo KIBC 2.100.030 Appointments.Members of boards,committees,and commissions,except for members of the board of adjustment,members of the board of equalization,and elected service area board members,= appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code.An appointment not confirmed by the assembly shall not become effective. Appointment of Assembly member Reps Page 1 Mayoral Appointments of Assembly Member Representatives to D... Page 195 of 257 AGENDA ITEM #13.E.3. APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES Assembly Member: Please mark your top 5 choices,with 1 being your first choice,and return this form to the Clerk by Thursday.October 22. # Board or Committee Assembly Rep Assembly Rep 10/2014-10/2015 10/2015-10/2016 Architectural Review Board, KIBC 2.125 Jerrol Friend Borough Lands Committee, KIBC 2.160 Newly Formed Two appointees Committee Economic Development Committee, KIBC Frank Peterson 2.115 Emergency Services Council, KIBC 2.110 Jerrol Friend Kodiak Workforce Regional Advisory Dennis Symmons Council, KIBC 2.155 Joint Building Code Review Committee, Dan Rohrer KIBC 15.45 Kodiak College Council Frank Peterson Kodiak Fisheries Work Group(Adhoc) Larry LeDoux, Chris Three Appointees Lynch,and Rebecca Skinner Kodiak Fisheries Advisory Committee, Res Rebecca Skinner FY07-38 Parks and Recreation Committee, KIBC Aaron Griffin 2.120 Providence Kodiak Island Medical Center Larry LeDoux Community Advisory Board, KIBC 8.05 School District Budget Advisory Committee Rebecca Skinner School District Facilities Review Dan Rohrer Committee School District Strategic Planning Aaron Griffin Committee Solid Waste Advisory Board, KIBC 2.145 Dan Rohrer City of Akhiok Dan Rohrer Chiniak Community Rebecca Skinner Karluk IRA Tribal Council Frank Peterson City of Larsen Bay Aaron Griffin City of Old Harbor Larry LeDoux City of Ouzinkie Chris Lynch City of Port Lions Dennis S mmons SWAMC Board Seat—Kodiak Municipal Rebecca Skinner Rebecca Skinner Seat, Ex p. March 2017 AML Board—District 10 Seat—Exp.2016 Held by City of N/A Kodiak Mayor KIBC 2.100.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization,and elected service area board members,are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code.An appointment not confirmed by the assembly shall not become effective. Appointment of Assembly member Reps Pagel Mayoral Appointments of Assembly Member Representatives to D... Page 196 of 257 AGENDA ITEM #13.E.3. Code provision-KIBC 2.100.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective. The mayor shall appoint a new applicant until an appointment is confirmed by the assembly. The mayor may not appoint again the same person whose confirmation was failed by the assembly for the same board, committee, or commission until the next annual appointment process unless authorized by the assembly. Architectural Review Board—KIBC 2.125 Seven members of the board shall be residents and qualified voters of the borough and shall have an interest and a wide range of experience in engineering, architecture, building, plumbing, roofing, electrical installation, and other related fields involving the building business. The manager, assembly member representative, school district superintendent, or their designees, and a school board representative shall be nonvoting ex officio members of the board and may participate in all discussions. Borough Lands Committee- KIBC 2.160.030 A. The mayor shall appoint two assembly members during the annual appointment of assembly member representatives to boards and committees. The commission shall make recommendations to the mayor for appointment of their members on an annual basis.The representative from ANCSA Corporations and the at large member from the public will serve for three-year terms. Economic Development Committee—KIBC 2.115 There is established the Kodiak economic development commission, consisting of nine members who are residents of the borough and who represent a cross-section of the socioeconomic structure of the community. Members of the commission are appointed by the mayor. Members shall serve three-year terms, except that of the initial nine members three shall be appointed for three-year terms, three for two- year terms,and three for one-year terms. Q.,fr;rlcy„ note: The rnayor Frr"s>forr"cally s erved or?tF ir;corrunilter,. Emergency Services Council—KIBC 2.110 Membership.The emergency services council is created and shall consist of the city mayor and manager, u;h,-- �,-[--u;��7,_,r11paiy1)r and manager,the commanding officer of the United States Coast Guard Integrated Support Command Kodiak,the commanding officer of the United States Coast Guard Air Station Kodiak,and the post supervisor of the Alaska State Troopers"C"detachment post in Kodiak,or their designees. Kodiak Workforce Regional Advisory Council—KIBC 2.155 There is created a Kodiak workforce regional advisory council which will consist of one appointed seat and 16 designated seats on the council. Q.,fr;rlcy„ note: The rnayor Frr"s>forr"cally s erved or?tF ir;corrunilter,. Appointment of Assembly member Reps Page 2 Mayoral Appointments of Assembly Member Representatives to D... Page 197 of 257 AGENDA ITEM #13.E.3. Joint Building Code Review Committee—KIBC 15.45 The building code board of appeals shall consist of seven members who are qualified by experience and training to pass upon matters pertaining to building construction. All seats shall be filled by current members of the architectural review board. Appointments will be made in accordance with the provisions of Chapter 2.100 KIBC. The borough manager or designee shall be an ex officio member of the board. Kodiak College Council(Not codified) The Kodiak College Advisory Council holds a designated, voting seat on the council for a Borough Assembly member.An important caveat however is that while providing input at the local level, much policy is ultimately determined at the Statewide Board level and procedures are largely determined at the Major Academic Unit(UAA)level.The KoC Council serves primarily in an advisory capacity to the Director and Chancellor of UAA, providing feedback through the director to other shared governance groups: Faculty, Staff,and Students and also providing input to the Chancellor's Cabinet as well as advocacy for the college and its programs in the community. Kodiak Fisheries Work Group(Adhoc)—Resolution No. FY2013-32 The Kodiak Fisheries Work Group(work group)shall be composed of three representatives from the Kodiak Island Borough and three representatives from the Kodiak City Council. Kodiak Fisheries Advisory Committee—Resolution No. FY2007-38 Representatives of the City of Kodiak and the Kodiak Island Borough and Kodiak residents serving on the North Pacific Fishery Management Council, the North Pacific Council's Advisory Panel and the Alaska Board of Fisheries shall be ex officio, non - voting members of the Kodiak Fisheries Advisory Committee. However, ex-officio members may also serve as a voting representative of a designated interest group. Parks and Recreation Committee—KIBC 2.120 There is established the Kodiak Island Borough parks and recreation committee consisting of nine voting members who are residents of the borough and represent a cross-section of the social and economic structure of the community. One assembly member, one planning and zoning commissioner, the city parks and recreation director, the state park ranger, and a school representative shall be nonvoting ex officio members of the committee and may participate in all discussions and assigned duties. Project Advisory Committee(Zoning Code Revision)—Resolution No. FY2011-08C The numbers of community members to serve are five regular members, one Planning and Zoning Commissioner,and one Assembly member who will serve as an ex-officio member of the committee. PKIMC Community Advisory Board— Contract No.97-07A Per Contract No. 97-07A: An advisory board meeting the requirements of 7 AAC1 3.030(a)will be appointed by Providence. One assembly member shall be appointed by Providence as a full voting member of the advisory board, and Providence shall give the borough the opportunity for review and comment before appointments to the advisory board are made. Appointment of Assembly member Reps Page 3 Mayoral Appointments of Assembly Member Representatives to D... Page 198 of 257 AGENDA ITEM #13.E.3. Solid Waste Advisory Committee—KIBC 2.145 There is created a solid waste advisory board that shall consist of seven borough residents, inclusive of the city of Kodiak, who represent a cross-section of the social and economic structure of the community. Preferably, two out of the seven seats shall be designated to representatives from the construction and retail business community. All members are appointed in accordance with KIBC 2.100.030 and shall meet the qualifications of KIBC 2.100.040. Borough employees may be appointed to serve on the solid waste advisory board unless they are employed by the engineering and facilities department. There will be four nonvoting ex officio members, one of which shall be an assembly member appointed by the mayor; one shall be a KIB staff member appointed by the manager; one shall be representative from the United States Coast Guard appointed by the ISC commanding officer; and one city of Kodiak staff member appointed by the city manager. Each ex officio member may participate in all discussions. NO CODE PROVISIONS Kodiak College Council The Kodiak College Advisory Council holds a designated, voting seat on the council for a Borough Assembly member.An important caveat however is that while providing input at the local level, much policy is ultimately determined at the Statewide Board level and procedures are largely determined at the Major Academic Unit(UAA)level.The KoC Council serves primarily in an advisory capacity to the Director and Chancellor of UAA, providing feedback through the director to other shared governance groups: Faculty, Staff,and Students and also providing input to the Chancellor's Cabinet as well as advocacy for the college and its programs in the community. School District Budget Advisory Committee School District Facilities Review Committee School District Strategic Planninq Committee There have traditionally been Borough Assembly representatives to these committees.All of the SD Committees are advisory only. In October 2013, Mayor Friend started appointing Cities/Village representatives. Appointment of Assembly member Reps Page 4 Mayoral Appointments of Assembly Member Representatives to D... Page 199 of 257 AGENDA ITEM #13.E.4. KODIAK ISLAND BOROUGH AGENDA STATEMENT '� � NOVEMBER 5, 2015 Pew . uti ASSEMBLY REGULAR MEETING TITLE: Assembly Appointments to the Bay View Road Service Area Board (Mr. Fred Roberts and Mr. Jim Schauff). ORIGINATOR: Nova Javier FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: There were no candidates at the last election for this Board. Mr. Fred Roberts and Mr. Jim Schauff expressed their desire to continue their service and Mr. Reed Oswalt who is the Chairperson for this board noted approval of their appointments. Both Mr. Roberts and Mr. Schauff are qualified voters in the borough and are both residents of the Service area. RECOMMENDED MOTION: Move to confirm the Assembly appointments of Mr. Fred Roberts and Mr. Jim Schauff to the Bay View Road Service Area Board for Terms to Expire October 2018. Kodiak Island Borough Assembly Appointments to the Bay View Road Service Area Boar... Page 200 of 257 AGENDA ITEM #13.E.4. KODIAK ISLAND BOROUGH ERVICE AREA BOARD NAME TERM HOME WORK FAX NO. EMAIL PHONE PHONE Jim Carmichael 2016 486-6874 206-321- lim(c�iecarmichael.com PO Box 2545 6395(cell) Kodiak,AK 99615 Peter Ivanoff 2016 486-1928 942-1927 p.ivanoffahotmail.com 1327 Mountain View Dr. (cell) Kodiak,AK 99615 Reed Oswalt(Chair) 2017 486-4486 486-4514 mroswaltaalaskan.com PO Box 722 Kodiak,AK 99615 Fred Roberts 2015 486-5571 539-1571 kodiak375a-gci.net PO Box 8530 Kodiak,AK 99615 Jim Schauff 2015 486-4412 kkschauffa-gci.net PO Box 8150 Kodiak,AK 99615 This board is governed by Kodiak Island Borough Code 4.90 Revision Date:9/24/2015 Revised by:AM Assembly Appointments to the Bay View Road Service Area Boar... Page 201 of 257 AGENDA ITEM #13.E.5. KODIAK ISLAND BOROUGH AGENDA STATEMENT i°'iffii'� NOVEMBER 5, 2015 Pew . uti ASSEMBLY REGULAR MEETING TITLE: Confirmation of Mayoral Appointments to the Borough Lands Committee of Planning and Zoning Commissioners and One Representative From the Alaska Native Claims Settlement Act(ANCSA) Corporations in the Kodiak Region Designated Seat and one At-Large Designated Seat(Mr. Scott Arndt, Mr.Alan Schmitt, Mr. Matthew VanDaele, and Mr. Bob Brodie). ORIGINATOR: Nova Javier FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: On August 20, 2015, the Kodiak Island Borough Assembly adopted Ordinance No. FY2016- 20 which established the Borough Lands Committee. This committee is comprised of seven voting members and four ex-officio non voting members. For the ANCSA and At-Large Seats, applications were received from the following: Mr. Matthew VanDaele for the ANCSA seat on September 11 Mr. Jim Purdy for the At-Large seat on September 17 Mr. Bob Brodie for the At-Large seat on October 22 The ANCSA and At-Large seats will expire December 31, 2018. Per KIBC 2.100.050 Terms, the term of each member is three years. Mayoral appointees are: 1. Matthew VanDaele -ANCSA Seat 2. Bob Brodie -At Large Seat Planning and Zoning Commissioners (KIBC 2.150.030, the Commission shall make recommendations for appointment of their members on an annual basis). 1. Scott Arndt(Borough representative) 2. Alan Schmitt(City representative Assembly members 1. Larry LeDoux 2. Dan Rohrer Mayor Friend is the seventh voting member. Ex-Officio Non Voting Members (FYI ONLY) City of Kodiak Representative -Council member Richard Walker United States Coast Guard Appointed by ISC Commanding Officer-CDR Andy Joca and LCDR Jeremy Hall (alternate) Borough Resource Management Officer Duane Dvorak Community Development Director Bob Pederson RECOMMENDED MOTION: Kodiak Island Borough Confirmation of Mayoral Appointments to the Borough Lands Co... Page 202 of 257 AGENDA ITEM #13.E.5. KODIAK ISLAND BOROUGH AGENDA STATEMENT ,a'iff�i,� NOVEMBER 5, 2015 Pew . uti ASSEMBLY REGULAR MEETING Move to confirm the following Mayoral Appointments to the Borough Lands Committee: Mr. Matthew Van Daele to the ANCSA Designated seat for term to expire December 31, 2018. Mr. Bob Brodie to the At-Large Designated seat for seat terms to expire December 31, 2018. Commissioner Scott Arndt as the Borough representative from the Planning and Zoning Commission to expire December 2016. Commissioner Alan Schmitt as the City representative from the Planning and Zoning Commission to expire December 2016. Kodiak Island Borough Confirmation of Mayoral Appointments to the Borough Lands Co... Page 203 of 257 AGENDA ITEM #13.E.5. ,w X16 KODIAK ISLAND BOROUGH , OFFICE OF THE BOROUGH CLERK 710 Mill Bay Road,Room 101 Kodiak,AK 99615 Phone:(907)486-9310 Fax:(907)466-9391 njavier@kodiakak.us APPLICATION I T T TO BOARDS,COMMITTEES, ! ! Board/Co mitt /Commission: JA"O Designated seat or group representation(if applicable): AJ a 12 T Please be aware that the Information given on your application is made available to the public.Staff will require the use of a mailing address,email address,and contact phone number to provide boar and e7211-Int'67i ifo ation. Name: ale Daytime Phone: Residence Address: Evening Phone: 9®7 —315 Mailing Address: Cell Phone: Email Address: v�„ alp wy n; Number. 17 6 2:Z2 Length of Residence in Kodiak: lot Registered to vote in Kodiak? es o Employer/Occupation: Organizations you belong to or participate In: S:a Explain your main reason for applying: What background,experience,or expertise will you bring to the board/committee/commission membership? c` Are you available for regular meetings? 5 Pursuant to OcaO 21 ,070(A.6)Other than by expiration of the members term,the assembly shall declare a seat qcant when a member misses three consecutively held regular meetings and Is not excused. Signature of Applicant: Date: 'P t A resume or letter of Interest naa ached,but is t required.This application will be kept an fife for One dear.P aware that re may be an all tlo deadline. Application deadNrtas, if applicable. areavailable on the Borough baits at kodlakak.us or in Notice a Vacancy announcements advertised In the Kodiak Daily Mirror STAFRUSEOINIL Y,, fteglstered aster of the BoraWh:YessNo t) B atraxrseex Letter 11 Dale Recelvad�(elate sheep 1kilo e} AppNeent's Re h City() Roster, Cate GrAPP0101MOnt Oath of Term Expires on, APOC POFD statement: (} ( C l Confirmation of Mayoral Appointments to the Borough Lands Co... Page 204 of 257 AGENDA ITEM #13.E.5. MArrHEW VAN DAELE LANDS AND NATURAL RESOURCES MANAGE;t,KONIAG,INC. (907)481-4125(day) (907)942-5155(evenings and weekends) mvandaelc@koning.com Applyingfor the ANCSA Alaska Native Corporation Representative's Seat for the Kodiak Island Borough's newly formed Land Committee Sunulementary information for the Application forApaointment to Committee form Organizations you belong to or participate in: Kodiak Unified Bear Subcommittee(KUBS;a standing subcommittee of Kodiak's ADF&G Advisory Committee),the Kodiak Brown Bear Trust,the Koning Region Land and Resource Committee(comprised of representatives ofKoniag and the ANCSA Village Corporations of the Kodiak Archipelago),the Native Regional Resource Managers Group(comprised of representatives of the twelve land-owning ANCSA Regional Corporations),and the Alutiiq Museum Collections Committee. Explain your main reasons for applying. Collectively,ANCSA Alaska Native Corporations are the largest private landowners in the Kodiak Island Borough. We are engaged in multiple uses of our lands from timber harvest, rock/gravel extraction,tourism operations,conservation activites,to simply occupying office buildings in the City of Kodiak. The ANCSA Native Corporations have direct connection to the villages and work with these communities on various issues,many of which are land-related. As the Lands and Natural Resources Manager for the Archipelago's Regional Corporation,I will be a conduit of info rmation between the Borough's Land Committee and the various ANCSA Native Corporations. Furthermore,the general public encounters ANCSA Native Corporation on both Kodiak's road system as well as in the remote reaches of the Kodiak Island Borough, and this new Borough Committee provides an excellent avenue for information about ANCSA Native Corporation Lands to be accurately conveyed to the public. at background,experience,or expertise will you bring to the committee membership? I currently serve as the Lands and Natural Resource Manager for Kaning,Inc.,which requires working with the Kodiak Archipelago's ANCSA Village Corporations on lands and natural resource issues of common concern. My duties also require extensive field work throughout the Archipelago. In addition to surface estate,Koniag is the owner of much of the subsurface estate below ANCSA Village Corporation surface ownership,as well as on the Alaska Peninsula. Previous experience includes nine seasons offield work with the Alaska Department of Fish and Game,and three seasons with the Alutiiq Museum. I have a B.S.in Wildlife Management,and a Minor in Anthropology from University of Idaho,and an M.S.in Zoology from Washington State University. Confirmation of Mayoral Appointments to the Borough Lands Co... Page 205 of 257 AGENDA ITEM #13.E.5. Board Agglication Form Please complete the online form below.Please be aware that the informat n g en on your application is made available to the public.Staff will require the use of a Ilan a cast address,and contact phone number to provide board and meeting Informa xoo' 'Ads r` PERSONAL INFORMATION Select the Board,Commission,or Committee applying for* Lands Committee Designated seat or group representation(if applicable): Public Member Full Name* Jim Purdy Residence Address* 1241 Sawmill Circle Mailing Address* PO Box 2322, Kodiak AK 99615 Email Address(This address will be used for correspondence)* IsruaIn�IcUnundsurv,aury iiiroF ELk io-I Home Phone Number(numeric only)* Work Number(numeric only)* 486-1945 Cell or Fax Number(numeric only)* 539-1945 Employer/Occupation*Self/ Alaska Professional Land Surveyor RESIDENCY INFORMATION Length of residency in Kodiak* 27 years Registered to vote In Kodiak?* Yes FOR SERVICE AREA BOARD APPLICANTS: N/A Length of Residence in Service Area ORGANIZATION MEMBERSHIP INFORMATION Are you currently serving on other Boards,Commissions,or Committees?* No Organizations you belong to or participate in: Alaska Society of Professional Land Surveyors, National Society of Professional Land Surveyors American Congress on Surveying and Mapping, American Society of Civil Engineers International Hydrographic Society, Confirmation of Mayoral Appointments to the Borough Lands Co... Page 206 of 257 AGENDA ITEM #13.E.5. Explain your main reason for applying: To help by contributing knowledge and experience in land planning,subdivision and development for the future of our community. What background,experience,or expertise will you bring to the board/committee/commission membership? I am a lifelong Alaskan.I have been a Land Surveyor in Kodiak for 27 years. I am very familiar with land use planning and development in the Kodiak area and in some areas around the state and down south. I have served on Kodiak Planning and Zoning Commission My career is working closely with the different regulatory agencies,contractors,engineers and the private sector to make land development decisions and facilitate the progress of such projects. I am very familiar with Kodiak land use issues,land title and legal aspects,Kodiak construction logistics, the Kodiak Island Borough Code and regulatory agencies. I know how to present and interpret information concerning Land use and development and I know how to work in a group to accomplish a goal. Are you available for regular meetings?' Yes J zo Pursuant to KIBC 2.100.070(A.6)and 4.15.070(A.7)Other than by expiration of the member's term,the assembly shall declare a seat vacant when a member of the board misses three consecutively held regular meetings and is not excused. FOR CLERKS OFFICE STAFF ONLY Registered Voter of the Borough:Y_,_N Applicant's Residence:Borough_ City Date of Appointment Term Expires On Appointment Letter Roster Oath of Office APOC POFD Statement:N/A IZ Attached On File Confirmation of Mayoral Appointments to the Borough Lands Co... Page 207 of 257 AGENDA ITEM #13.E.5. 10/22/2015 13:24 FAX 9074864018 ASSOCIATED ISLAND BROKER 001/003 Kodiak Island,AK-Official Websi ��r � P e 1 of 3 BvardApplication Form y.� Appl!,... •,•,••,•...,, .......__._.___...................•._...•. .......•11•,.,•,• . _.. Please complete the online form below.Please be aware that the information given on your application is made avallable to the public.staff wlll require the use of s milling address,small address,and contact phone number to provide board and meeting Information. PERSONAL INFORMATION Selectthe Board,Commission,or Committee applying for" 86lect 011e v Designated seat or group representation(if applieable)• member at large Full Name" Robert Brodie Residence Address- 719 Mill Bay Road Mailing Address" PO Box 296 Kodiak AK 99615 Email Address(This address will be used for correspondence)" bYad ie@eagle.ptialaska.net Name Phone Number(numeric only)' work Number(numeric only)' 9074863079 000 C 9074662--°--° http://www.kodiakak.us/FormCenter/Print?formID=47&Preview--YES&Save=False&say... 10/2212015 Confirmation of Mayoral Appointments to the Borough Lands Co... Page 208 of 257 AGENDA ITEM #13.E.5. 10122/2015 13:24 FAX 8074864016 ASSOCIATED ISLAND BROKER U 002/003 Kodiak Island,AK-Official Website Page 2 of 3 Cell or Fax Number(numeric only Employer/Occupation' 907486aptg Associated Island Brokers Inc. RESIDENCY INFORMATION Length of residency In Kodiak" 42 Years -- Registered to vote In Kodiak?" #Yes 4f,No FOR SERVICE AREA BOARD APPLICANTS Length of Residence in Service Area 42 year$ ORGANIZATION MEMBERSHIP INFORMATION Are you currently serving on other Boards,Commissions,or Committees?" Yes #No If yes,which Organizations you belong to or participate in Kodiak Lions.Kodiak Board of Realtors,Kodiak Scholarship Foundation,Kodiak Booster Club 77 Explain your main reason for applying I am Interested In rovldln more affordable land opportunities to the rest p g dents of KID http://www.kodiakak.us/ForinCenter/Print?formID=47&Preview—YES&Save=False&sav,.. 10122/2015 Confirmation of Mayoral Appointments to the Borough Lands Co... Page 209 of 257 AGENDA ITEM #13.E.5. 10/22/2015 13:25 FAX 3074864010 ASSOCIATED ISLAND BROKER Z 003/003 Kodiak Island,AK-Official Website Page 3 of 3 What background,experience,or expertise will you bring to the board/committe e/commission membership? v life experiences. Are you available for regular meetings?' 4 you ,F1 No Pursuant to KIBC 2.100.070(A.6)and 4.15.070(A.7)Other than by expiration of the members term,the assembly shall declare a seat vacant when a member of the board misses three consecutively held rgular meetings and Is notexcused. FOR CLERKS OFFICE STAFF ONLY Registered Voter of the Borough:Y N W Applicant's Residence:Borough City Date of Appointment Term Expires On Appointment Letter Roster Oath of Office APOC POFD Statement:NIA Attached On File http;//www.kodiakak.us/FormCenter/Print?formID=47&Previe W=YES&Save=False&say... 10/22/2015 Confirmation of Mayoral Appointments to the Borough Lands Co... Page 210 of 257 AGENDA ITEM #13.E.5. Frorre Shuravloff-Nelson.Michelle To: Nova Javier Cc Marlar.Debra Subject: Borough Lands Committee Date: Friday,October 23,2015 12:18:52 PM ......................................................................................................................................................................................................................................................................................... Hi Nova, At the regular council meeting of October 22, 2015, the City Council appointed Councilmember Richard Walker to the nonvoting ex-officio seat on the Borough Lands Committee. Michelle Shuravloff-Nelson,CMC Deputy Clerk City of Kodiak,Clerk's Office 710 Mill Bay Road, Room 217 Kodiak,AK 99615 Phone:907 486-8636 Fax:907 486-8600 Email: mshuravloff-nelson @city.kodiak.ak.us Messages to and from this e-mail address may be available to the public under Kodiak City Code provisions and Alaska State Statutes. Confirmation of Mayoral Appointments to the Borough Lands Co... Page 211 of 257 AGENDA ITEM #13.E.5. KODIAK ISLAND BOROUGH COMMITTEE NAME TERM HOME WORK CELL EMAIL PHONE PHONE PHONE JerroI Friend 10/2016 539-1975 erro1.friend(cDki bas sembly.org Mayor Larry LeDoux Yearly 486-4966 942-7011 larrv.ledoux(cDkibassemblv.org Assembly member Appointment larrvsledoux(cDgmail.com Dan Rohrer Yearly 486-0977 486-4949 539-5836 dan.rohrer(cDkibassembly.org Assembly member Appointment drohrer(o).kodiakak.net Scott Arndt(B)Chair Yearly 481-3745 FAX 414-791-3745 sla3745(o).yahoo.com PO Box 76 Appointment 481-3333 Kodiak,AK 99615 Alan Schmitt(C) Yearly 486-5314 alan.schmitt(o).kibplanning.org 3295 Woody Way Loop Appointment Kodiak,AK 99615 ANCSA Representative 2018 481-4125 942-5155 mvandaele(o).koniag.com Matthew Van Daele 3741 Otmeloi Kodiak,AK 99615 At Large Seat 2018 486-3079 486-2000 brodie2r�eagle.ptialaska.net Bob Brodie PO Box 296 Kodiak,AK 99615 EX-OFFICIO MEMBERS KIB Staff Representative 486-9304 ddvorak(o).kodiakak.us Duane Dvorak Resource Management Officer KIB Staff Representative 486-9360 bpederson2r�kodiakak.us Bob Pederson Community Development Director U.S.C.G.Representative 487-5320 942-2047 andrew.s.iocaQr�uscg.mil CDR Andy Joca Ext.2202 Facilities Engineer PO Box 195014 Kodiak,Alaska 99619-5014 -CDR Jeremy Hall(alternate) 487-5320 654-9955 Jeremy.m.hall(o).uscg.mil Assistant Facilities Engineer Ext.2226 City of Kodiak Representative Yearly 481-3775 rwalker(o).city.kodiak.ak.us Richard Walker Recommen- 2410 Mill Bay Road dation Kodiak,AK 99615 Kodiak Island Borough Code 2.160 bt'erk 486-9310 clerks@kodiakak.us ud'ak,AK 99615 Revision Date:10/26/2015 Revised by:NJ Confirmation of Mayoral Appointments to the Borough Lands Co... Page 212 of 257 AGENDA ITEM #13.E.5. 1 2 Introduced by: Borough Mayor Requested by: Borough Mayor 3 Drafted by: Borough Mayor/Borough Clerk 4 Introduced: 08/06/2015 Public Hearing: 08/2012015 5 5 Amended: 08120!2015 Adopted: 08/20/2015 7 8 KODIAK ISLAND BOROUGH 9 ORDINANCE NO. FY2016-02 10 11 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 12 BOROUGH AMENDING TITLE 2 ADMINISTRATION AND PERSONNEL BY 13 ADDING CHAPTER 2.160 BOROUGH LANDS COMMITTEE 14 15 WHEREAS, Per KIBC 2.100.020, the Assembly, by ordinance, may provide for advisory, 16 regulatory, appellate or quasi-judicial boards or commissions. The ordinance adopted shall 17 prescribe the duties and qualifications of members;and 18 19 WHEREAS, the Borough Lands Committee will provide a forum for input and 20 recommendations to the Assembly; the committee is responsible for review of real property 21 acquisition and disposal of borough land;and 22 23 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 24 BOROUGH THAT: 25 26 Section 1: This ordinance is of a general and permanent nature and shall become a part 27 of the Kodiak Island Borough Code of Ordinances. 28 29 Section 2: Title 2 Administration and Personnel is hereby amended to add Chapter 2.160 30 Borough Lands Committee in the Kodiak Island Borough Code. 31 32 Chapter 2.160 33 BOROUGH LANDS COMMITTEE 34 Sections: 35 2.160.010 Created–Membership. 36 2.160.020 Organization. 37 2.160.030 Term-Compensation. 38 2.160.040 Powers and duties. 39 2.160.050 Administrative assistance. 40 41 2.160.010 Created—Membership.There is created a borough lands committee consisting of 42 the following voting members: the mayor, two(2)assembly members, one (1) representative 43 from the Alaska Native Claims Settlement Act (ANCSA) Corporations in the Kodiak region, 44 one (1) borough representative from the Planning and Zoning Commission, one (1) city 45 representative from the planning and zoning commission, and one (1) at large member from 46 the public. Members are appointed in accordance with section 2.100.030 and shall meet the 47 qualifications of section 2.100.040 of this title. There will be four (4) nonvoting ex-officio 48 members: representative from the City of Kodiak council,the borough resource management 49 officer„community development director and one representative from the United States Coast 50 Guard appointed by the ISC commanding officer. 51 Kodiak Island Borough,Alaska Ordinance No.FY2016-02 Page 1 of 2 Confirmation of Mayoral Appointments to the Borough Lands Co... Page 213 of 257 AGENDA ITEM #13.E.5. 52 2.160.020 Organization.The mayor will serve as the chair and the committee shall designate 53 a vice-chair at the first meeting of the calendar year and shall hold at least one(1)quarterly 54 meeting. 55 56 2.160.030 Term—Compensation. 57 A. The mayor shall appoint two (2) assembly members during the annual appointment of 58 assembly member representatives to boards and committees. The Commission shall make 59 recommendations to the mayor for appointment of their members on an annual basis. The 60 representative from ANCSA Corporations and the at large member from the public will serve 61 for three year terms. 62 63 B. Members of the committee shall serve without compensation. The mayor, assembly 64 members, and commissioners will receive their existing compensation related to their duties 65 as provided for in this title. 66 67 2.160.040 Powers and duties.The borough lands committee will: 68 A. Assist in identifying creative and workable solutions to ongoing and emerging issues in 69 selection, acquisition, management, and disposal of borough real property and 70 resources. 71 B. Provide input for potential land sale plans. 72 C. Provide input for utilization of borough land that achieves multiple land and housing 73 options. 74 D. Collaborate and seek input with private land owners when considering whether 75 borough land should be developed. 76 E. Provide for balanced consideration and representation of the viewpoints, problems 77 and issues regarding borough real property and resources. 78 F. Provide a forum for discussing development of specific sites and projects. 79 80 2.160.060 Administrative assistance. 81 The resource management officer shall: 82 A. Refer to the committee,for its discussion,all non-emergency matters within the scope 83 of its powers and duties prior to presenting those matters to the assembly. 84 B. Transmit all recommendations and other communications from the committee to the 85 assembly. 86 The clerk's office staff shall: 87 A. Work with the resource management officer in furnishing the committee with copies of 88 all requested documents and other information necessary or reasonably related to 89 committee functions. 90 B. Provide the committee with such supplies,meeting space,and secretarial assistance. 91 92 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 93 THIS TWENTIETH DAY OF AUGUST,2015 94 95 KODIAK ISLAND BOROUGH 97 98 99 Ierrol Friend, oroughFriend, Mayor I00 101 ATTEST: 102 � 103 104 105 Nova M.Javier,MMC, Bo ugh Clerk Kodiak Island Borough,Alaska Ordinance No.FY2016-02 Page 2 of 2 Confirmation of Mayoral Appointments to the Borough Lands Co... Page 214 of 257 AGENDA ITEM #13.E.5. From: Bob Pederson Sent:Thursday,October 22,2015 1:06 PM To:Nova Javier Cc:Sheila Smith;lack Maker; Bud Cassidy Subject:RE: Recommendations to the Lands Committee There is no documentation.P&Z did not have a quorum for meeting last night so they took a straw poll at their work session on the 14".The only Borough rep interested was Scott Arndt.Both City reps(Alan Schmitt and Kathy Dralbelk)were interested.The straw poll was 4-3 in favor of Alan.I shared this information with Jerrol at the 10/I5 Assembly meeting From: Nova Javier Sent:Thursday,October 22,2015 1:02 PM To:ComDev Subject:Recommendations to the Lands Committee Hello, Can you provide me a documentation regarding the recommendations please.I need it ASAP for the packet. Thank you, Nova Ms.Nova M.Javier,MMC Kodiak Island Borough Office of the Borough Clerk 710 Mill Bay Road Kodiak,AK 99615 PUBLIC RECORDS LAW DISCLOSURE: This e-mail and responses to this email are subject to provisions of the Alaska Statutes and may be made available to the public upon request. Confirmation of Mayoral Appointments to the Borough Lands Co... Page 215 of 257 AGENDA ITEM #13.E.6. KODIAK ISLAND BOROUGH AGENDA STATEMENT ,a'iff�i,� NOVEMBER 5, 2015 Pew . uti ASSEMBLY REGULAR MEETING TITLE: Confirmation of Borough Deputy Clerk. ORIGINATOR: Nova Javier FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: 2.50.030 Deputy clerk—Appointment. There is established the position of deputy clerk in the legislative service. The clerk is authorized to appoint the deputy clerk who shall be confirmed by the assembly. The position of the Borough Deputy Clerk was vacated on October 23, 2015. The position was advertised in house and Ms. Angela MacKenzie was selected to fill the vacancy. Assistant Clerk Angela MacKenzie has been an employee in the Clerks Office since August of 2013. She has completed three professional development classes provided by the NorthWest Clerks Institute and she has attended training provided by the Alaska Association of Municipal Clerks Association. Ms. MacKenzie is getting ready to submit her application for her certification as a municipal clerk. Borough Clerk Javier respectfully asks that you confirm her appointment of Ms. Angela MacKenzie for the Deputy Clerk position. RECOMMENDED MOTION: Move to confirm the Borough Clerk's appointment of Ms. Angela MacKenzie for Borough Deputy Clerk. Kodiak Island Borough Confirmation of Borough Deputy Clerk. Page 216 of 257 AGENDA ITEM #13.E.7. KODIAK ISLAND BOROUGH AGENDA STATEMENT '� � NOVEMBER 5, 2015 Pew . uti ASSEMBLY REGULAR MEETING TITLE: Authorization for the Mayor to Sign a Letter Urging the University of Alaska to Reconsider the Decision to Close the UAF's Kodiak Seafood and Marine Science Center, Formerly, and in Alaska Statute (Title 16 Chapter 52), Referred To as the Fishery Industrial Technology Center(FITC). ORIGINATOR: Nova Javier FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: The University of Alaska Fairbanks(UAF) has announced the closure of the Kodiak Seafood and Marine Science Center also knows as FITC in Kodiak. The sudden and unexpected decision by the UAF to close at the end of the fiscal year, absent any community or industry dialogue, suggests that UAF is preparing to abandon both a commitment to applied fisheries research as well as the close community and industry partnerships that provide the foundation for a healthy University system. This issue was discussed at the last Fishery Work Group meeting and they recommended that both the Borough and City jointly send a letter to the University of Alaska President Johnsen. The KIB Assembly also gave direction to send copies to Governor Walker, Senator Stevens, and Representative Stutes. In addition, the Assembly is also considering a resolution to submit to the Alaska Municipal League membership for adoption. RECOMMENDED MOTION: Move to authorize the Mayor to sign the letter urging the University of Alaska to reconsider the decision to close the UAF's Kodiak Seafood and Marine Science Center, formerly, and in Alaska Statute (Title 16 Chapter 52), referred to as the Fishery Industrial Technology Center (FITC). Kodiak Island Borough Authorization for the Mayor to Sign a Letter Urging the Univ... Page 217 of 257 AGENDA ITEM #13.E.7. 4-1 7 f L Kodiak Island Borough City of Kodiak 710 Mill Bay Road, Rm. 101 710 Mill Bay Road, Rm.216 Kodiak,AK 99615 Kodiak,AK 99615 907.486.9310 907.486.8636 October 30,2015 President James R.Johnsen University of Alaska Office of the President P.O. Box 755000 Fairbanks,AK 99775-5000 Dear President Johnsen: On behalf on the citizens of the City of Kodiak,the Kodiak Island Borough,and other Alaska communities engaged in commercial,sports and subsistence related fishing pursuits,we respectfully urge the University of Alaska to reconsider the decision to close UAF's Kodiak Seafood and Marine Science Center,formerly,and in Alaska Statute(Title 16 Chapter 52), referred to as the Fishery Industrial Technology Center or FITC. The applied research conducted by faculty,staff,students,and visiting scientists at FITC has improved fishery processing technology,seafood safety,and increased catch utilization across the state. In addition,the work of FITC based scientists has brought better understanding to marine ecosystem energetics and the interactions of marine mammals in the North Pacific Kodiak-based and visiting scientists use FITC facilities and its specialized equipment to further a deeper understanding of the complex ocean ecosystems;an understanding necessary to both develop and maintain sustainable Alaska fisheries policies. The sudden and unexpected decision by the University to close FITC at the end of the fiscal year,absent any community or industry dialogue,suggests that the University of Alaska is preparing to abandon both a commitment to applied fisheries research as well as the close community and industry partnerships that provide the foundation for a healthy university system. It is not our collective intent to join the cacophony of voices demanding that local programs be spared the budget knife.Tough times require tough decisions. Our communities are also weathering the complex logistical and personnel challenges created when declining revenues test our commitment to mission and vision. However,we believe the key to an Authorization for the Mayor to Sign a Letter Urging the Univ... Page 218 of 257 AGENDA ITEM #13.E.7. President Johnsen October 30,2015 Page 2 effective response to a fiscal crisis is transparent and collaborative dialogue with our citizenry. It is in this spirit,that we invite the University to work collaboratively with our community to develop alternative sources for revenue to support the critical research conducted by FITC. Maintenance of FITC research,equipment,and staff through fiscal year 2017 will provide time to explore new sources of revenue while preserving the universities role in these applied fisheries related activities. The FITC facility and equipment are critical to achieving the mission.Transference of the Alfred Owen Building to another campus without underlining a requirement that it be used to support future applied fisheries research(as outlined in Alaska Statute Title 16 Chapter 52) will make it difficult to revitalize the program in the future. Plans to ship millions of dollars worth of specialized seafood processing equipment from the pilot plant and the dedicated laboratory equipment in the Organismal, Biochemistry, Chemistry,and Microbiology labs at the Alfred Owen Building to another site will be expensive and will also severely limit the potential for future productivity at the facility. Recent discussions to develop a maritime trades program by the local college are exciting and timely, but should not be used to justify eliminating FITC. If anything, FITC can be a critical hub for learning these trades. The University of Alaska is undergoing significant leadership changes with a new statewide president, UAF chancellor,and a new UAF School of Fisheries and Ocean Sciences dean. Delaying this potentially devastating decision for one fiscal year will provide sufficient time for leadership to review and evaluate the critical role FITC plays statewide. Because FITC was created by Alaska Statute with a continuing appropriation,it will be important to consult with Legislative leaders before eliminating the program. Maintenance of even partial funding for a year will provide time for the scientific community, civic leaders,fishers,processors and those who see the value in applied fisheries research to explore other funding streams. Partnerships with other Sea Grant institutions, public and private grants or new fisheries research opportunities with interested state or federal agencies are feasible,plentiful,and worthy of exploring. The decision and timing to close FITC was made in the absence of community dialogue. Once a decision is announced,the community is placed in a reactive or defensive posture rather than engaged in the positive and proactive process necessary for effective problem solving.The current fiscal crisis can represent an opportunity for the University to collaborate with stakeholders to identify innovative strategies to renew and revitalize FITC. Or it can be used to cloak and justify top down program cuts made in the absence of community dialog and without input from the largest employment sector in the state. The University of Alaska was charged with supporting and maintaining the Fishery Industrial Technology Center,a vision of 24 citizens from coastal Alaska more than 30 years ago. It was brought to fruition by the Alaska Legislature with its mission and functions encoded in Authorization for the Mayor to Sign a Letter Urging the Univ... Page 219 of 257 AGENDA ITEM #13.E.7. President Johnsen October 30,2015 Page 3 State Statute.Transferring the Alfred Owen Building's administrative home,moving faculty to different campuses and cannibalizing the equipment housed at FITC surely represents an abrogation of the responsibility the University accepted when the Alaska State Legislature created FITC. Alaska's fishing industry cannot afford to stand idly by while critical fisheries research programs wither away until their purpose,vitality and vision is no longer recognizable.We eagerly anticipate a professional discourse with University leadership to address and hopefully resolve this issue. Sincerely, Jerrol Friend, Mayor Pat Branson, Mayor Kodiak Island Borough City of Kodiak Cc: Governor Bill Walker Senator Gary Stevens Representative Louise Stutes Authorization for the Mayor to Sign a Letter Urging the Univ... Page 220 of 257 AGENDA ITEM #13.E.7. ALASKA STATUTES Title 16: Fish and Game Chapter 52: Fishery Industrial Technology Center AS 16.52.010.Fishery Industrial Technology Center. There is established a Fishery Industrial Technology Center as part of the University of Alaska. AS 16.52.020.Duties. The center shall create employment opportunities in the state's fishing industry and other benefits to the state by: (1)providing training opportunities to citizens of the state on the most efficient and appropriate technologies for the harvesting,processing, and conservation of the fishery resources of the state; (2)providing information and technical assistance on the adaptation of existing and new technologies to the users of the fishery resources of the state; (3)providing research and development activities to adapt existing technologies to enhance the economic viability of the industry; (4)providing research and development activities to create new technologies that will enhance the effectiveness of the industry, and provide economic benefits to state citizens; and (5) encouraging joint projects between industry and government in order to use industrial experience and government programs to enhance the productivity of the industry. AS 16.52.030.Fishery Industrial Technology Policy Council. (a)A Fishery Industrial Technology Policy Council is established to provide program and planning guidance to the center. The policy council shall be composed of members of the state's fishing and processing industry. (b)The policy council consists of seven members appointed by the president of the University of Alaska,including (1)two members appointed from the seafood processing industry;the members appointed under this paragraph shall be owners or employees of firms that are in operation in the state and,insofar as possible, shall represent diverse processing operations; (2)two members who are commercial fishermen; the members appointed under this paragraph shall be actively engaged in commercial fishing in the state and, insofar as possible, shall represent fishing for diverse fisheries resources; (3)three public members. (c)A member of the policy council serves a term of two years. (d)At least five members of the policy council shall be residents of the state. AS 16.52.040.Location. The principal activities of the center shall be located in Kodiak,Alaska. AS 16.52.050.Annual Report. The Board of Regents of the University of Alaska shall prepare an annual report of the center's activities and notify the legislature by the 20th day of each regular session that the report is available.The report must include a description of the work conducted by the center,the Authorization for the Mayor to Sign a Letter Urging the Univ... Page 221 of 257 AGENDA ITEM #13.E.7. training sessions held and number of students trained, and any other information that the Board of Regents determines should be included to describe the work of the center. Authorization for the Mayor to Sign a Letter Urging the Univ... Page 222 of 257 AGENDA ITEM #13.E.7. AS 16.52.060.Cooperation with Other Agencies. In the development of its programs the center shall consult with (1)Alaska Department of Fish and Game; (2)Division of economic development,Department of Community and Economic Development; (3)Department of Natural Resources; (4)Alaska Fisheries Development Foundation; (5)Alaska Seafood Marketing Institute; (6)North Pacific Fishery Management Council; (7)National Marine Fisheries Service; (8)Department of Education and Early Development; and (9)Department of Labor and Workforce Development. AS 16.52.070.Definitions. In this chapter (1) "center" means the Fishery Industrial Technology Center; (2) "policy council"means the Fishery Industrial Technology Policy Council. FISHERY INDUSTRIAL TECHNOLOGY CENTER POLICY COUNCIL BYLAWS (Amended March 14, 1996) I. COUNCIL ORGANIZATION A. The Fishery Industrial Technology Center was established(Sec. 16.12.020)to: 1.Provide training on the most efficient and appropriate technologies for harvesting, processing and conservation of fishery resources. 2.Provide information and technical assistance on existing and new technologies to users of the state's fishery resources. 3.Develop new technology and conduct research on existing and new technologies in order to enhance the industry's economic viability and effectiveness in harvesting and utilizing the state's fishery resources. B. The Fishery Industrial Technology Center Policy Council: 1. Charge: The Fishery Industrial Technology Center Policy Council is appointed by the President of the University of Alaska and charged with providing the Center with program and planning guidance (Sec. 16.12.030). It will be the responsibility of the Policy Council Chair to report back to the President of the Center's progress on an annual basis. 2.Members: (i). Sec. 16.12.030 of the Alaska Statutes states that the Council will consist of seven members, appointed by the President of the University of Alaska. Two members will be appointed from the processing sector,two from the harvesting sector, and three from the public sector. At least five members will be Alaska residents. Each member will be appointed for a two-year term. (ii).It is the responsibility of the Director of FITC to inform the President of the University,through the Dean of SFOS and the Chancellor of UAF,of any vacancies Authorization for the Mayor to Sign a Letter Urging the Univ... Page 223 of 257 AGENDA ITEM #13.E.7. in the Policy Council.Unexpired terms will be filled at the earliest opportunity. Nominations for these unexpired terms will proceed according to the rules as for regular memberships on the Policy Council. (iii).The FITC Policy Council invites the Alaska Governor to appoint an ex-officio (non- voting)member to the Policy Council. The term of this member is the same as the Governor's elected term. The Policy Council also invites the Alaska Senate and the Alaska House of Representatives to each appoint one of their members or their representatives to sit as ex-officio members of the FITC Policy Council.The terms of these members,or their representatives,will be the same as the members elected terms. 3. Geographic Representation: Those Council members who are Alaskan residents,to the greatest extent possible, shall be representative of the various geographic areas of state. 4. Center's Director: The Center's Director is an ex-officio and non-voting member of the Policy Council. 5. Compensation: Each Council member will be compensated for actual transportation and University per diem for attending Policy Council meetings or for other purposes approved by the Council's Chair. 6. Officers: The officers of the Council will consist of a Chair and Vice-Chair. The Center's Director will act as executive secretary of the Council. Officers will be elected by a simple majority and serve for two years. They may be removed by simple majority. If an office is vacated it will be filled immediately at the same or next meeting and the new individual serve the remainder of the office's term. 7. Committees: Four permanent committees of three members each are established by the Policy Council.At least one Council member will be on each committee. They will act as focal points and recommend to the Council appropriate actions. These committees are:problems in industrial processing,problems in harvesting,education, and research. Special ad hoc committees may be formed as warranted. The Center Director,or their designee,will act as an ex-officio member of each committee. Members appointed to committees will serve for two years,their terms expiring concurrently with terms of other members. Committee meetings will be held prior to and conducted in a similar manner to Council meetings(Section 8 on Meetings). 8.Meetings: Regular Policy Council meetings will be held two times per year or as the need arises. A quorum is 4,passing any items under consideration for adoption by less than the full Policy Council requires 4 votes in favor. Authorization for the Mayor to Sign a Letter Urging the Univ... Page 224 of 257 AGENDA ITEM #13.E.7. 9.Duties: Chair-The Chair shall preside at all Council meetings and appoint committee members and their Chairs.The Chair shall perform other duties as may be necessary for the function of the Council. Vice-Chair-In case of the Chair's absence for any reason or resignation,the Vice-Chair will perform all duties of the Chair until his return or replacement. Executive Secretary: The Center Director, as executive secretary of the Council,will assist the Chair in establishing Council and committee meetings,prepare minutes of meetings,prepare notification of meetings,prepare a balance sheet showing expenditures to date at each Council meeting,brief new appointees as to the Center's past activities and purposes and generally orient the new appointee. Other duties will be as prescribed by the Council. 10.Voting: All full Council members will have one vote. II.DUTIES OF THE COUNCIL: A.The Policy Council will provide the Center's staff with assistance and advice on the priorities and critical issues facing the industry as industry experts. This information will be in aid of the development and continuation of the Center's education,training, and research activities. The assistance and advice will be done through formal and informal mechanisms and every effort should be made by Council members to represent all interested industry people.Any new critical issues and new research directions at FITC,pertinent to the fishing industry,will be reviewed by the Policy Council as to feasibility,practicality,and industry needs. Council members will pursue further cooperation between FITC,the industry, and the State of Alaska. B.At least one meeting per year will be held with the Center's staff in group discussion sessions to examine past activities and potential new directions. C. One member of the Policy Council will serve on the SFOS search committee for new directors of FITC. D.At each meeting of the Policy Council,the FITC director will provide a regular program report.This is a required part of the Policy Council meeting agenda.The program report will include a review of efforts in the research,instruction, and service missions of the FITC. Additional reviews will cover advances in communication,partnerships, and funding opportunities. Authorization for the Mayor to Sign a Letter Urging the Univ... Page 225 of 257 AGENDA ITEM #13.E.7. Talking Points The Fishery Industrial Technology Center(FITC), developed from a vision that a group of 24 coastal Alaskan citizens had in the 1970s.To insure the long term viability of commercial, sports and subsistence fishing in their communities,they petitioned the Alaska Legislature and in 1981, FITC was established with its mission and functions encoded in State Statute (Title 16, Chapter 52).Kodiak was the chosen location of FITC because local fish landed there included about 80% of the species harvested in the eastern Gulf of Alaska and 80%of those caught in the Bering Sea. FITC was originally created to be administratively lodged within CCREE or the Community College Rural Education and Extension Division of the University of Alaska. CCREE and its constituents were considered STATEWIDE functions.As configured within CCREE,the FITC director was also the head of the Marine Advisory Program (MAP)also a part of CCREE. The Alaska Legislature provided a continuing annual appropriation of$660,000 to fund the institution. In 1987,FITC and MAP were moved to UAF's newly formed,but seriously underfunded, School of Fisheries and Ocean Sciences(SFOS)during the reorganization of the University of Alaska due to significant cuts in state oil revenues. Glaring cultural conflicts between the Academic Research Focus of SFOS faculty and the heavily Applied Industrial Focus of FITC faculty,coupled with the serious underfunding of SFOS at its creation,led to the relentless financial dismemberment of FITC by SFOS. By Applied Research we mean that research where members of the Alaska Seafood Industry (Harvesters,Processors and Community Members)develop the questions they need answered, and scientists at FITC would endeavor to answer them. In Academic or Basic research,pertinent questions arise from the scientists' imagination not from outside sources. Cultural conflicts between Applied and Academic are well known at the University level.An obvious mark of this conflict lies in the presence,in many states,of both an Academic Research University and a separate Applied Research University, such as in Ohio with Ohio University and Ohio State University or in Colorado with the University of Colorado and Colorado State University. The state level costs required to field two separate University systems speaks to the degree of conflict between the cultures of Applied and Academic researchers. To some in the University, supporting a research, teaching and outreach institution that was not the product of PhD faculty was an anathema.And even though they would be abrogating their responsibility to maintain and support the creation of the Alaska Legislature,UAF and SFOS slowly began their quest to transfer state appropriations out of FITC. There have been 4 directors of FITC over the past 30 years and all have been fired. During this interval,UAF and SFOS have removed funding for more than I I Full Time Equivalent(FTE)faculty and staff positions.At the same time,UAF's reason for dropping FITC is that productivity is low. Alaska's Seafood Industry is arguably the largest employment sector in the state. Importantly,it includes many entry level jobs in Harvesting,Processing and in Retail where new workers can increase their earning power by taking a wide variety of directed courses.For many,if not most, coastal Alaskan communities the Seafood Industry is the only economic horse in town. The role 1 Authorization for the Mayor to Sign a Letter Urging the Univ... Page 226 of 257 AGENDA ITEM #13.E.7. of FITC,as originally configured,was to provide this employment sector with education, service and research,helping it to face the new challenges of the future. That mission is why FITC was originally placed within CCREE. To allow it to return to its Applied roots will benefit coastal Alaskan communities now and into the future. From 1981 until 1991 FITC was located in rented office space in Kodiak and in shared labora- tory space on the Coast Guard Base in Kodiak. In 1991,the Alfred Owen Building on Near Island in Kodiak was completed with$10.1M in funds drawn from the Criminal Settlement for the Exxon Valdez Spill.The building houses faculty and staff offices,4 dedicated research laboratories, a test kitchen and a 5,000 ft2 pilot plant where virtually any food could be produced. Senator Fred Zharoff of Kodiak worked diligently to find the construction funds. In 1991 Senator Zharoff included legislative intent language to accompany the University budget that year. This allowed for$300,000 to be directed to FITC for operations and maintenance of the Alfred Owen Building. (Scuttlebutt suggests that SFOS received only$110K of this funding and the UAF the remaining $190K).With this funding,FITC had continuing annual appropriations(and directed legislative budgetary intent)from the Alaska legislature amounting to $960,000 annually. With the assistance of the Department of Community and Economic Development,the Alaska Congressional Delegation,the US Department of Agriculture and the Alaskan Seafood Industry, FITC,through its faculty,were awarded more than$25M in grant funding from 1995 through 2012,much of it coming from the two USDA divisions: the Agricultural Research Service (ARS)and the Cooperative State Research Education and Education Service (CSREES). Over the years, a portion of those funds were used to purchase laboratory (estimated at$2-3M) and Pilot Plant equipment(estimated at$4-5M)amounting to a total of—$6-8M for existing equipment. However the replacement cost for the laboratory and Pilot Plant equipment is likely to be significantly more expensive now,perhaps as much as 1.5 to 2.0 times the original cost. Some would like to see industry supporting all research at FITC.The problem with this notion is that given the highly competitive nature of the Alaska Seafood Industry, any outcome from a research investment must be considered proprietary by the investing company. Results from research done under the aegis of federal or state funding can be made available to all, assisting many more coastal Alaskan communities. There had been 13 FTE Faculty and Staff positions at FITC. In 2015 only 1.35 FTEs(0.85 Faculty and 0.5 Staff)remain. This amounts to a loss of 11.65 positions,representing almost a 90% loss in personnel. Of those FTEs 8.60 were absorbed by SFOS, 1.30 FTEs by MAP and 1.75 FTEs by UAF. It is absurd to condemn FITC for low productivity when 90%of the faculty and staff FTES have been removed. One solution is to refund FITC,thereby allowing it to recoup the personnel losses it has suffered. In addition it is manifestly necessary to move its administrative home. The new home could be in Statewide UA,along with MAP and Sea Grant.These could be joined by other truly Statewide functions including the Cooperative Extension Service (CES) as well as the Palmer Agricultural Experiment Station.If not moved to Statewide UA,FITC could associate itself with another university or consortium of universities, as a stand alone non profit or as a State of Alaska function. 2 Authorization for the Mayor to Sign a Letter Urging the Univ... Page 227 of 257 AGENDA ITEM #13.E.7. FITC Resources THE ALFRED OWEN BUILDING The Alfred Owen Building,where FITC is housed,is a 20,000 ft2 two-story structure built in 1991. The facility consists of a central office complex, 14 faculty offices and a large and a small conference room. Other facilities include a sensory testing facility, a research kitchen, a 1,000 ft2 storage building, and a 5,000 ft2 Pilot Plant. Specialized research is usually done in one of FITC's four dedicated function-research laboratories, each around 500 ft2, and each equipped with one or more fume hoods. These include engineering,chemistry,biochemistry, and microbiology. The Owen Building has a high capacity LAN and all computers in the building are connected to the Internet via a WAN operated by the Kodiak Island Borough. PILOT PLANT The FITC Pilot plant is equipped to handle virtually any form of Seafood Processing.Fish and Seafood Processing By-products are stored in three freezers with a total area of 1,200 ft2 located off a large 300 ft2 cold room.FITC also has sufficient ice to stabilize large volumes of fish or processing by-product before it is handled from FITC's flake ice device that has a 1 ton per day capacity.Available utilities in the Pilot Plant include 100 lb. air pressure,low (15 psi) and medium pressure (85 psi)live steam,hot and cold water.Available electrical service includes 110v and 220v single phase,208v triple phase, as well as 240v and 480v triple phase. The Pilot Plant has an array of state of the art processing equipment including: AHS Custom designed pelletizer, AHS pilot scale batch hydrolyzing system, Armfield FT 40 Multipurpose Processing Vessel, ASTA Hydrolyzer(on lease), Brown Model 3900 finisher(deboner), Clextral Model 270 twin-screw extruder, Dole Freeze-Cel plate freezer, Groen/Dover Model DLT-40 steam pot, Hobart Model A-200-D1 mixer, Koch RVF 55 Vacuum Stuffer, Koch SRI dicer, Littleford Model FM 130-0 vacuum dryer, Nissan Model 30 forklift, Urschel Model 1700 Comitrol Virtis Genesis Lyophilizer. Additionally,various other pertinent equipment is available,including a screw press, grinders, mixers,packaging machinery,pumps for high viscosity material,dry pumps, a canning reamer, a laboratory retort,and an EnviroPak smoker. CENTRAL OFFICE COMPLEX The central office complex has fax,Xerox, and postal services as well as up to date common use computers for visitors connected to the Internet via LAN.FITC has a small Seafood Processing library consisting of about 500 volumes of books and monographs and about 15 years of back issues of the 25 journals that are subscribed to. Other research information can be accessed from the Fairbanks campus through Internet connections. Authorization for the Mayor to Sign a Letter Urging the Univ... Page 228 of 257 AGENDA ITEM #13.E.7. ANALYTICAL LABORATORY EQUIPMENT The have the following major laboratory equipment are available: Agilant 6890 CG with a M-5973 mass spectroscopy detector(MSD), Agilant HP-7694 Headspace Autosampler, Agilant Model 6850 CG-with an integral flame ionization detector(FID), Agilant 5182-3482 Hydrogen Gas Generator, Beckman L8M Ultracentrifuge, Biorad Versidoc 1000 Digital Image Analyzer, Buchi Automated Kjeldahl Nitrogen Analyzer, Consolidated Steromaster Mark II Autoclave, Hewlitt Packard 5890 GC-FID, Iatroscan TH-10 TLC-FID Free Fatty Acid Analyzer, Iatroscan Mk-6s Lipid Class Analyzer, Labconco Freeze Dry - Shell Freeze System, LECO FP-2000 Protein Analyzer, LECO FA-100 Fats Analyzer, a Minolta Hunter Color Analyzer, Nikon Research Microscope with DIC and Epifluorescence, Perkins Elmer DSC-7 Differential Scanning Calorimeter, Quantichrome Mutli-pycnometer, Revco -80°C Freezer, Sorvall High Speed Centrifuge, Sterigard III Laminar Flow Biohazard Hood, Sun Kagaku Food Checker, Texture Technologies TA -HDi Texture Analyzer, Waters 2690 HPLC with Waters model 474 Fluorescence Detector Waters 2487 Dual l Absorbance Detector. In addition,FITC is equipped with routine scientific laboratory equipment including: analytical and standard balances, aching oven,food testers,fraction collectors,heated water baths,ion sensitive electrodes,pH meters,refrigerators,refrigerated water bath, soxhelet extraction apparatus, spectrophotometers,ultramicrotome,vacuum drying oven,microbiological equipment such as microscopes,plate readers and prokaryotic and eukaryotic cell culture apparatus, biochemistry equipment such as devices for electrophoresis and liquid chromatography, a variety of seafood engineering equipment,plus a rotary evaporator and sundry assorted glassware, heaters,stirrers, etc. PROCESSING PLANTS AND FISH MEAL PLANTS IN KODIAK Because of its long history of service to the Alaska Seafood Industry,FITC is able to work quite closely with the seafood processors in Kodiak,plants that process a huge volume of seafood annually.FITC receives fish and Seafood Processing By-products directly from these companies. They include: Alaska Fresh Seafoods, Alaska Pacific Seafoods, International Seafoods of Alaska, Authorization for the Mayor to Sign a Letter Urging the Univ... Page 229 of 257 AGENDA ITEM #13.E.7. Ocean Beauty-King Crab, Trident Seafoods(Tyson Seafoods) and Western Alaska Seafoods. In addition,meal plants at: Kodiak Fishmeal Inc International Seafoods of Alaska FITC receives samples from various stages in the process of making fish meal from both these plants. Authorization for the Mayor to Sign a Letter Urging the Univ... Page 230 of 257 AGENDA ITEM #13.E.7. Nearly 200 FITC Applied Research Projects in 25 years (1986-2011) Ecosystem Projects Gulf Apex Predator Prey Project(Gap I) Gulf Apex Predator Prey Project(Gap II) Gulf Apex Predator Prey Project(Gap III) Lidar/Sonar Assessment of Stellar Sea Lion(SSL)Prey Availability &Ecology Nutritional Composition of Fish in SSL Habitat Prey Competition between SSL and Pollock Identification of Juvenile Flatfish Habitat Nearshore Habitat Use by Commercial Fish(Nearshore I) Nearshore Habitat Use by Commercial Fish(Nearshore II) Developing Faunal Lists for Western Alaskan Waters Sonar System for Analyses of Commercial Fish Species Trophic Status of Spiny Dogfish(Squalus acanthias) On Board Quality Projects Digital Observer Fish Recognition and Weight Estimation Software Evaluating Chilled Sea Water(CSW) Systems RSW: Elevated Storage Temperatures Compared with CSW and Ice Groundfish Quality Improvement Using Chlorine Dioxide in RSW Mechanisms of Induction: Chalky Halibut(Chalky Halibut I) Understanding Chalky Halibut(Chalky Halibut II) Gear Projects Use of Pots for the Commercial Harvest of Flatfish Flatfish Size Separation in Trawl Gear New Gillnet Roller to Improve Quality Net Pens—Salmon Live Delivery Bycatch Projects Effectiveness of Square Mesh Cod End Reducing Pollock Bycatch Separator Panels in Trawl Gear Reducing Halibut Bycatch Visual Cognition in Pacific Cod and Halibut:Fish Response to Gear Expert System to Reduce Bycatch Size Selectivity and Survivorship of Juvenile Pollock in Trawl Gear Revival of Halibut Bycatch in Alaskan Trawl Harvests Aquaculture&Enhancement Projects Environmental Variation&Physiology of Pacific Cod Models for Marine Finfish Enhancement Aquaculture Enhancing Locally Depleted Stocks of Marine Finfish Processing Projects Deactivating Proteolytic Enzymes in Fish Flesh Detecting Parasites and Bones in Fish Flesh Authorization for the Mayor to Sign a Letter Urging the Univ... Page 231 of 257 AGENDA ITEM #13.E.7. Processing Projects (continued) Development of a Pinbone Removal Machine (Pinbone I) Building a High Capacity Pinbone Removal Machine (Pinbone II) High Capacity Pinbone Removal Machine (Pinbone III) Developing Appropriate Processing Parameters for Pollock Surimi Using Filleting Machines to Prepare Pollock Flesh for Surimi Developing Decanter Centrifuges to Process Fish for Surimi Screw Configuration in Extruder Processing of Fish Texture and Flavor Enhancement of Pollock Surimi Mince Product from Filleted Pollock Frames Developing Processing Parameters for Mince from Undersized Sole Developing Processes for Texturized, Cooked Minces for Food Service Feasibility Studies for a Fish Smoking Plant. Quick Method to Assess Crab Viability for Live Delivery of Seafood Fish Muscle Texturization in Extruder Processing Thermal Processing Development for Salmon Products in Glass Jars Enhanced Surimi Production Fillet Operations: Improving Recovery &Portion Control Advanced Microwave Technology for Salmon Products Hydrolyzed Salmon Protein In Infant Formulae (Salmon Baby Food I) Prototypes for New Salmon Baby Food Products(Salmon Baby Food II) Salmon Baby Food III: Baby Food from Roe &Oil. Canning with Oil,Improving Processed Salmon Freeze Dried Salmon:Product Forms for the Y Generation Developing Value for Second Grade Salmon Caviar and Roe Applications of Carbon Monoxide to Salmon. Value Adding to Pink and Chum Salmon Fillets. Under Used Species Arrowtooth Degradation Caused by Endogenous Enzymes not Parasites Developing Criteria for Deactivation of Endogenous Proteolytic Enzymes Enzyme Biotechnology for Utilization of Arrowtooth Flounder Developing Processing Parameters for Arrowtooth Mince & Surimi Texture Enhancement of Arrowtooth Fillets Analysis of the Utility of Giant Grenadier as a Food Source Development of Flaked Products from Pink Salmon Developing High Quality Alaskan Salmon Product:Alaska Bits Developing Pink Salmon Nuggets with McDonald's Inc. Developing Laminated Blocks from Pink Salmon Using Late Harvest Salmon in Blocks Utilization Options for Bitter Crab Analysis of Texture Modification to Improve Marketability Texture Modification in Giant Grenadier Developing Value Added Products from Late Harvest Salmon Standardization of Color in Late Harvest Chums Undersized Sole &Pollock: Developing Processes&Markets Authorization for the Mayor to Sign a Letter Urging the Univ... Page 232 of 257 AGENDA ITEM #13.E.7. New Product Projects Shatter Pack Evaluations:Alaskan,Icelandic and Norwegian Processors Developing Texture Enhancement of Cod Fillets Determination of Optimal Storage Conditions for Frozen Round Halibut Seafood Taste Panels:New Value-added Products Evaluation of Marketability of Rock Sole Fillets Assisting Small Fish Smoking Plants in Developing New and Safe Products Regional Differences in Alaskan Salmon Fatty Acids(Salmon FA I) Regional Differences in Alaskan Salmon Fatty Acids(Salmon FA II) Composition and Fatty Acid profiles of Pacific Salmon Microbial Analysis of Alaska Native Smoked Salmon. Feasibility Study for Alaska Herring Food Product Diversification Determining Freezing Efficiency in Alaskan Seafood Plants Producing Ready-to-Eat Food from Fish Muscle Sous-vide Method for Product Development Comitrol Flaked Salmon for New Products Test Development of New Puffed Salmon Products Production of Dried Salmon Heads Evaluation Herbal Teas from Reindeer Antlers Pasteurization of Salmon Caviar Microencapsulated Fish Oil Powder from Alaskan Salmon Oil Effects of Fish Gelatin on Salmon Patties and Fillets Intermediate Moisture Products from Pale Meated Salmon Salmon Heads:New Product or Ingredient Source Seafood Quality Projects Measuring the Effects of Delayed Chilling on Fish Quality Baseline Studies of Raw Material Composition and Quality Surimi-Based Products for School Foodservice Programs Seafood Taste Panels:New Products from Under Utilized Species Sensor Automation for Parasite Detection in Fillets Shelf Life and Quality Evaluation of Commercial Seafood Products Improving Microbial Quality of Seafood Processing Plants Controlled Atmosphere Shipping of Fresh Alaskan Fish Using an Electronic Nose to Improve Seafood Quality Evaluating Imaging Technologies for Detecting Bruising in Salmon(Deep Bruise I) Detecting Deep Bruising by SW-NIR Spectroscopy (Deep Bruise II) Causes and Prevention of Bruising in Salmon Quality Criteria for Ikura(Salmon Caviar) Statewide Salmon Quality Inspection& Certification Project(3rd Party I) Statewide Salmon Quality Inspection& Certification Project(3rd Party II) Analysis of Microbiological Contaminants in Pollock Mince Analysis of the Causes of Gaping in Pink Salmon Measuring Salmon Shatter Pack&Block Quality and Stability Antioxidants for Shelf Life Extension in Salmon Blocks Pink Salmon: Shelf Life Extension using Natural Antimicrobials Authorization for the Mayor to Sign a Letter Urging the Univ... Page 233 of 257 AGENDA ITEM #13.E.7. Seafood Quality Projects(continued) Salmon Caviar Products: Safety and Quality Determinations Extending Shelf life of Fresh Pink Salmon Fillets Using Chitosan Machine Vision System for Seafood Quality Control Machine Vision IL Identifying Quality Indices in Salmon Fillets Evaluation of Ozone for Ready to Eat Seafoods Nutritional Comparison of Regional Red Salmon HACCP Validation using ATP Luminsecence Managing Salmon Fisheries for Quality Assessment of Shelf Life in Dried Salmon Products Development of Color Standards for Alaska Salmon Vitality in Live Shipped Tanner Crab Developing Food Ingredients from Diced Pink Salmon Digital Observer Smart Tag -Development and Testing(Smart Tag 1) Digital Observer Smart Tag (Smart Tag 11) Digital Observer Smart Tag III Stress Physiology and Seafood Quality Alaskan Shellfish Safety, Quality and Markets(Shellfish 1) Asian Shellfish Quality and Markets for Alaskan Shellfish(Shellfish 11) Economic Feasibility of Oyster Farms in Alaska(Shellfish III) MIDI: Rapid Identification of Fish Spoilage Bacteria Anti Listerial Carnobacterium Species from Processed Fish Use of Colorless Smoke in Salmon Fillets Analysis of Late Odor in Canned Pink Salmon Ethanol-Producing Bacteria as Spoilage Indicators in Salmon Evaluating Slurry Ice Systems for Alaska Salmon Fisheries Digestibility &Nutritional Quality for Alaskan Salmon&Pollock. Seafood Safety Projects Bioprocessing of Marine Bacteriocins for Enhancing Seafood Safety Evaluation of Clostridium sporogenes for Botulism Testing Eradication of Listeria monocytogenes by Directed Sanitation(Listeria 1) Supplements to Inhibit Listeria in Cold-Smoked Salmon(Listeria 11) Effectiveness of pH in Controlling Listeria(Listeria III) Histamine Levels in Pink Salmon Bacterial Survivability during Smoked Salmon Pellicle Formation Monitoring&Identification of Vibrio parahaemolyticus Pulsed UV Light for Inactivating Listeria on Cold-Smoked Salmon Contaminants Projects Phytoplankton Monitoring:Paralytic Shellfish Poison causing Dinoflagellates Developing New Methods to Identify Toxic PSP Molecules Fish Flesh Petroleum Contamination from Exxon Valdez Oil Spill Evaluation of MIST Alert for Detecting PSP PSP Testing with FDA Sodium Blocking Assay The Effects of khthyophonus Infestation on Fish Fillet Properties Authorization for the Mayor to Sign a Letter Urging the Univ... Page 234 of 257 AGENDA ITEM #13.E.7. Marketing Projects Alaska Salmon Marketing Mini-Grant Competition(Mini-Grant 11) Alaska Salmon Marketing Mini-Grant Competition(Mini-Grant III) Salmon Marketing Workshops,Alaska's Fishing Communities(Tour 1) 2nd Seafood Marketing Workshop for Alaska Communities(Tour 11) Alaska Regional Salmon Marketing Mini-Grant Program (Regional 1) Alaska Regional Salmon Marketing Mini-Grant Program (Regional 11) Alaska Regional Salmon Marketing Mini-Grant Program (Regional III) Assessment of Hong Kong Smoked Salmon Trade Linking Quality and Marketing in Alaskan Seafoods Alaska Regional Marketing Manual Alaska Direct Marketing Manual& Starter Kits Alaska Marketing Workshop CD End-user Preference Analysis for Whitefish Fillet&Blocks Economic Feasibility of Clam Farms in Alaska Synopsis of the Live Seafood Market in North America Processing Waste Projects Membrane Technology for Stickwater Recovery in Fishmeal Processing Artificial Bait for Cod with Fish Hydrolysates Fish Meal as a Protein Source for Human Consumption and Livestock Fish Feed Development for Alaska Hatchery Salmon Medium Scale Waste Handling for Human Food Grade Protein Powder Making Marketable Oil from Salmon Byproducts Seafood Processing Byproduct Project: Greater Value from Fish Waste. Using Ultrafiltration to Recover Byproduct Proteins Marketable Fish Oil from Salmon Byproducts Developing Edible Protein Powders from Underutilized Fish Analysis of Black Cod(Anoplopoma fimbria)Lipids Recovery of Soluble Proteins from Surimi Washwater Other Projects Instrumentation for Scientific Research(Instrumentation 1) Scientific Instrumentation(Instrumentation 11) Instrumentation for Scientific Seafood Research(Instrumentation III) Feasibility Study for Freight Consolidation Facility Review of Funding Sources for Fisheries Development Projects K-12 Seafood Curriculum -Food Dude Unit Instructional Videos-Plant Sanitation and Employee Hygiene Review of Inputs for Alaska Seafood Industry Fatty Acids and Wax Esters in Walleye Pollock Authorization for the Mayor to Sign a Letter Urging the Univ... Page 235 of 257 AGENDA ITEM W.A.1. RE Lt _. FIRE PROTECTION AREA NO.1 BOARD REGULAR MEETING July 27,2015 6:05 p.m. OCT 1 2.015 BAYSIDE FIRE HALL 1.CALL TO ORDER C:pCpR0�jCP-r=LERK'Fb n OFFICE CHAIR NELSON called the special meeting to order at 6:05 PM 2.ROLL CALL Board Members present were Richard Carstens, Chair Rebecca Nelson and Scott Arndt. Also present were Acting Chief Doug Mather's, Paul VanDyke, Jason Waggoner, Juston Lee and Secretary Jenny Clay. 3.ACCEPTANCEIAPPROVAL OF AGENDA ARNDT moved to accept and approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT ARNDT moved to acknowledge receipt of the Financial Report, VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 5. APPROVAL OF MINUTES-June 24,29,2015 and July 17,2015. ARNDT moved to approve the regular meeting of June 24`h and special meeting of June 291h,and July 17,2015. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 6. CHIEF REPORT Acting Chief Mathers commented that the"meet and greet" they had with the Fire Chief Candidates went well. 7. CHAIR REPORT Chair Nelson, working with City of Kodiak Fire Department Frank Dorner, had been working on setting up data entry for the new Aurora Program. The program is user friendly, free and supplied by the State of Alaska. Aurora will be coming to Kodiak in August for a Fire Department Training Program. The web based program for EMS daily reports and other information are needed for the ISO Inspection coming up in September. 8. STAFF REPORT None. 9.VISITOR COMMENTS Paul VanDyke congratulated the board on moving forward on the hiring process. He thought that the candidates were very good. He included his name for the vacant seat on the fire board and if Fire Protection Area No. I Board Regular Meeting July 27,2015 Page 1 of 3 Fire Protection Area No. 1 Board RM July 27, 2015; Solid Was... Page 236 of 257 AGENDA ITEM W.A.1. chosen, would like to request to be appointed to Jim Pickett's vacant seat which would expire 2oI6. w 10-ACTION ITEMS A Recommendation to the Fire Protection Board m. ..,. -.�." Arndt read the names of the four applicants for the Fire Protection Board: Andrew Devries, Paul VanDyke,Jeff Halcomb and Douglas Payelle. ARNDT moved to appoint Jeff Halcomb to the October 2016 seat.Board discussion ensued. ROLL VOTE ON MOTION CARRIED 3 TO 0. CARSTENS moved to nominate Paul VanDyke for the 3 months term till October 2015 to the board. ROLL VOTE ON MOTION CARRIED 3 TO 0. B.Training for Andrew Devries ARNDT moved to authorize travel for Andrew Devries to the IAFC Annual Conference and Expo Fire Rescue International August 24 to August 30,2015. ROLL VOTE ON MOTION CARRIED 3 TO 0. C.Windows Windows purchase order for the apartment was in the process for approval. E.Apartment Remodel Chair Nelson reported that she attended a meeting for the apartment remodel with Scott Arndt, Bud Cassidy, Bob Tucker and Doug Mathers. The counter tops and cabinets were being purchased in advance to save the mark up by the contractor. Kodiak Island Borough's vendor contractors,JDA a construction contractor, Local Electric and Premier Mechanical for plumbing and heating would all work on the apartment remodel. The flooring was still being investigated. Apartment should take between three to four months to complete remodel. F.Develop By Laws Chair Nelson asked the Board to look over the attached material including the draft resolution and the Solid Waste Area Board's bylaws for information. She would like to have work sessions to develop the bylaws. Fire Protection Area No. 1 Board Regular Meeting July 27,2015 Page 2 of 3 Fire Protection Area No. 1 Board RM July 27, 2015; Solid Was... Page 237 of 257 AGENDA ITEM W.A.1. 11.VISITOR COMMENTS Doug Mathers discussed with the board renting out.the Fire Hall to a bridal retail business for a day.Board discussion ensued.The board thought it would be no problem as long as there was no food or drink and they cleaned up after the event. 12.BOARD COMMENTS No Comments. 13.NEXT MEETING SCHEDULE Next Work Session meeting was scheduled for August 18,2015 at 6:05 PM. 14.ADJOURNMENT ARNDT moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 7:00 PM. SUBMITTED BY: Date: Z� , J nny C14,Board Sec etary KIB Engineering/Facilities Department APP 'OVED BY: 1 „ Date: . Chair Rebecca Nelson Fire Protection Area No. 1 Board Regular Meeting July 27,2015 Page 3 of 3 Fire Protection Area No. 1 Board RM July 27, 2015; Solid Was... Page 238 of 257 AGENDA ITEM W.A.1. SOLID WASTE ADVISORY BOARD � "� � E REGULAR MEETING MINUTES September 14, 2015@ 5:15 PM 0(""T 9 0 II5 Kodiak Fisheries Research Center 1. Call to Order i��:Nii R,i� E�i CH I S OFRc ..........................—.................. ._................._A Chair Szabo called to order the Regular Meeting of the Solid Waste Advisory Board at 5:16 p.m. on September 14, 2015 at the Kodiak Fisheries Research Center. 2. Roll Call J.Clay conducted a roll call and a quorum was established. The following members present were Chair Nick Szabo,Scott Arndt,Steven Neff and Jennifer Culbertson.Tia Leber was absent. Also present were Non-Voting Ex-Officios Dan Rohrer,Assembly Representative,Joe Lipka,KIB Staff Representative, Bob Gray, USCG Representative. ARNDT moved to excuse Tia Leber. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 3. Approval of Agenda ARNDT moved to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4. Approval of Previous Minutes—August 31,2015 ARNDT moved to approve the minutes of August 31, 2015. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 5.Visitor Comments Ken Reinke of Threshold Recycling commented on the astonishing amount of cardboard being taken to the landfill from construction sites. It would behoove this body to figure out some way to put in the building code that they have to recycle their cardboard from construction sites. It was odd that it already hasn't happened.Almost no cardboard was being recycled by construction sites. Bob Tucker, Engineering and Facilities Director of the Kodiak Island Borough commented that all Borough Projects have recycling cardboard in their contract. Solid Waste Advisory Board Regular Meeting September 14,2015 Page 1 of 2 Fire Protection Area No. 1 Board RM July 27, 2015; Solid Was... Page 239 of 257 AGENDA ITEM W.A.1. 6. Reports: A. Service Area Tax-Karl Short, Dora Cross Revenue Accountant for the Kodiak Island Borough, spoke for Karl Short on creating a service area tax to pay for Solid Waste collection fees.This would have to go before the people for a vote. B. Solid Waste Handling Options—Joe Lipka, KIB Solid Waste Manager/Env.Spec.—The Solid Waste Disposal Survey was ready to put on the Borough web site and the Borough facebook page. There would be paper copies in the Borough cashier's office and at the library. Lipka discussed the Landfills cost savings on recycling with the board. Based on 2015 Closure/Post Closure report, the landfill costs with no recycling would be over YZ million dollars more per year more.Staff was working on obtaining a glass crusher,card board baler and a tire shredder for recycling purposes. The board requested staff look into bear resistant roll carts and dumpsters from Alaska Waste. 8. Visitor Comments: None. 9.Board Member Comments:None. 10.Meeting Schedule: The next regular meeting was scheduled Monday, October 5,2015. 11.Adiournment ARNDT moved to adjourn meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 6:15 PM. SUBMITTED BY: Dater Jen y Clay,Se retary KIB Engineering/Facilities Department APPROVED BY: r Date: Nick zabo,Chair Solid Waste Advisory Board Solid Waste Advisory Board Regular Meeting September 14,2015 Page 2 of 2 Fire Protection Area No. 1 Board RM July 27, 2015; Solid Was... Page 240 of 257 AGENDA ITEM W.A.1. SOLID WASTE ADVISORY BOARD I REGULAR MEETING MINUTES OC T 2 1 2015 October 5, 2015@ 5:15 PM rc �1�arat��t� '+t rr fi e arc ' Ll�� F sc 1. Call to Order Kodiak Fisheries Research Center KOLW Chair Szabo called to order the Regular Meeting of the Solid Waste Advisory Board at 5:26 p.m. on October 5,2015 at the Kodiak Fisheries Research Center. 2. Roll Call J. Clay conducted a roll call and a quorum was established. The following members present were Chair Nick Szabo,Scott Arndt,Tia Leber and Jennifer Culbertson.Steven Neff was absent. Also present were Non-Voting Ex-Officios Joe Lipka, KIB Staff Representative. ARNDT moved to excuse Steven Neff. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 3. Approval of Agenda ARNDT moved to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4. Approval of Previous Minutes—September 14,2015 ARNDT moved to approve the minutes of September 14,2015. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. S.Visitor Comments Ken Reinke of Threshold Recycling commented he would like the board to consider a law prohibiting cardboard from being put in the dumpsters. 6. Reports: A. Solid Waste Handling Options — Joe Lipka, KIB Solid Waste Manager/ Env. Spec. — Updated the board on the survey results thus far. Survey would continue on the web site,face book and paper copies at the library and cashiers office until October 16,2015. After much discussion the board decided to recommend to the assembly 1) everyone should pay the same amount for garbage whether they had a roll cart or used the dumpster. 2) Because of bear problems,Selief Lane,Sharatin and Hillside Roads would Solid Waste Advisory Board Regular Meeting October 5,2015 Page 1 of 3 Fire Protection Area No. 1 Board RM July 27, 2015; Solid Was... Page 241 of 257 AGENDA ITEM W.A.1. have roll carts removed and have dumpster service only.3)Add Dark Lake location to be a Solid Waste Disposal area with dumpster clusters.4)All Dumpster Cluster areas should be graded and fenced on three sides. The board would not recommend to the assembly 1)Bear Resistant Roll Carts. 2)A Three year extension on the present contract for Alaska Waste Management. The Chair Szabo requested staff investigate the availability of future dumpster cluster sites. 8. Visitor Comments: Ken Reinke commented that he had heard complaints about the dumpster in front of Threshold always being full. He checks the dumpster daily and the only time it was full was on Sunday nights.The only way to know if a dumpster was full was to drive by and open it. Roll carts get picked up on the same day of every week. He defended Alaska Waste saying that people get excited and say the dumpsters are always full when in fact they are not. If everyone paid the same fee it would not encourage recycling and conservation. The board does not talk about recycling at their meetings. Threshold saved the Borough $508,000 minus fees in 2014 which saved the community $166,000. That was with very few people recycling. People who recycle are giving to the community and those who do not recycle are taking away from the community. 9. Board Member Comments: Tia Leber—She agreed with Ken of Theshold that we should have recycling incentives. Jennifer Culbertson—None. Scott Arndt—None. Nick Szabo—Staff was appreciated very much.The staff has gone above and beyond.The board may have disappointed staff by not agreeing with them. He would like staff to support SWAB. 10.Meetina Schedule: The next regular meeting was scheduled Monday,October 19,2015. 11.Adiournment ARNDT moved to adjourn meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 7:12 PM. Solid Waste Advisory Board Regular Meeting October 5,2015 Page 2 of 3 Fire Protection Area No. 1 Board RM July 27, 2015; Solid Was... Page 242 of 257 AGENDA ITEM W.A.1. SUBMITTED BY: 4/2 1 Date: J ;ny Clay, ecretary KIB Engineering/Facilities Department APPROVED B r Date: Szabo,Chair Solid Waste Advisory Board Solid Waste Advisory Board Regular Meeting October 5,2015 Page 3 of 3 Fire Protection Area No. 1 Board RM July 27, 2015; Solid Was... Page 243 of 257 AGENDA ITEM W.A.1. WOMENS BAY SERVICE AREA BOARD REGULAR MEETING MINUTES RECEIVED Date: September 1,2015 Call to order: 7:05 pm OCT - 015 Members Present: George Lee, Dave Heuman,Dave Conrad,Gre 9 Ej e,Jessica Horn and John Isadore. Members excused:Bill Ecret Also present: Kevin Arndt,Dale and Marie Rice Minutes approved and signed: Regular meeting of August 4,2015 Contractor's Comments: Patch paving completed,crack sealing to continue,also brushing of intersections to continue. Chairman's Comments: Work Orders: 6 Work Orders to be issued. Assessment with Contractor occurred Aug 8 for further asphalt repairs and regular maintenance work. Unfinished Business: Fire Department • Emergency Shelter o Exterior shell complete,interior work continuing,concrete apron complete • Truck canopy interior storage pends installation. Road Service • Fish Culvert Project complete, hydro seeding done • Long Term Asphalt Repairs o Pan Ck Park hill; 13'x 50' rebuild roadbed and repave; Need Scope& RFP o Mid Bay Dr:24' x 180' rebuild roadbed and repave;Need Scope&RFP • Cottonwood Circle Road ROW encroachment by DePlazes; follow up with KIB Code Enforcement Officer New Business Fire Department Fire Protection Area No. 1 Board RM July 27, 2015; Solid Was... Page 244 of 257 AGENDA ITEM W.A.1. WOMENS BAY SERVICE AREA BOARD REGULAR MEETING MINUTES • Chiniak Fire: some of our equipment is staged with State Div of Forestry for ongoing response efforts • Fire Prevention Awareness info to be made available during October 6 Voting at WBVFD Firehall/Emergency Shelter Road Service • 6 New work orders to be written • Excavate intake and outfall ends of the Three 2009 Flood FEMA culverts at S Russian Ck near S Russian Loop Road. • Excavate intake and outfall ends of the single Panamaroff Cr Rd.cross culvert near S Russ Ck Rd. o They have filled up with gravel and could fail with seasonal rains this fall. This is part of ongoing WBSD/KIB follow up maintenance/due diligence. Board Member comments: none Next Regular Meeting Oct 6,2015 7:00 PM at the WBFD Meeting adjourned at 8:15 pm CHAIRPERSON WITNESS Fire Protection Area No. 1 Board RM July 27, 2015; Solid Was... Page 245 of 257 AGENDA ITEM W.A.1. CKOINAK.ALASK Service Area No.I Board �'°°Regular Meeting September 8,2015 6:30 p.m. 2015 Kodiak Island Borough Conference Roo 1. CALL TO ORDER "11-ERK°s OFFICE Chair Scott Arndt called the meeting to order at 6:30 p.m. 2. ROLL CALL Board Secretary Jenny Clay conducted a roll call and present were Chair Scott Arndt, Board Members Paul Hansen, Curtis Howell, Dennis Symmons and Mike Sirofchuk. A quorum was established. Board members Natasha Hayden arrived at 6:35 PM and left at 7:00 PM. Bill Mann arrived at 7:50 PM. 3. APPROVAL OF AGENDA SIROFCHUK MOVED to approve agenda for September 8,2015. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF PREVIOUS MINUTES—Regular Meeting March 24,2015 SIROFCHUK MOVED to approve the minutes of March 24,2015. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 5. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT HANSEN MOVED to Acknowledge Receipt of the Financial Report. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 6. VISITOR COMMENTS None. 7. CHAIR'S REPORT Chair Arndt reported a five lot Wolverine Subdivision postponed due to no response for new plans by applicant, Kevin Arndt. A Lilly Drive four lot Subdivision was also postponed for a needed culvert and ditch. Rick Ryser will be installing a driveway on Wolverine with a Plover access.The last of the calcium chloride was laid on Woodland Acres and Spruce Cape Road. 8.NEW BUSINESS A. Discussion on MK Enterprises apt 3 Service Area No.1 Board Fire Protection Area No. 1 Board RM July 27, 2015; Solid Was... Page 246 of 257 AGENDA ITEM W.A.1. Chair Arndt explained to the board about a bill dispute that goes back to 2012 with MK Enterprises. The dispute was filed in 2013. Arndt requested from staff the original letter he wrote. The letter by Chair Arndt contested charges billed by MK Enterprises for equipment overcharges of$40,000. 9.NEW BUSINESS A.Dan Busch Request Chair Arndt invited Mr. Busch to present his case to the board. Busch had previously written three letters to the board regarding his trees cut down on his property by Service Area one contractor at the direction of Chair Arndt. He would like to have the trees replaced. Board discussion ensued. Board member Paul Hansen offered to donate trees from his property to Mr. Busch. Board Member Dennis Symmons offered to help put the trees in with the assistance of Service Area No.I Contractor to dig the holes. B.Jim Ashford Request Mr. Ashford spoke to the board regarding dust control on VonScheele and Selie£ Due to the Dark Lake Park and Kodiak High School layout yard, traffic caused a large amount of dust. He requested dust control from Service Area No.I and was denied. Chair Arndt reported to the board that Mr.Ashford does not pay road service tax per the Assessor's Office.Board discussion ensued. Due to the City and Borough boundary lines of that property, the Board requested that Mr. Ashford take his request to the Assembly. C.Road Striping Chair Arndt received quotes from K-Line Alaska and AIM Maintenance for striping of Service Area No.l roads for FY2016. K-Line Alaska was the lowest bidder. SYMMONS moved to award the Road Striping of Service Area No.1 roads to K-Line Alaska NTE$10,000 for FY2016. ROLL CALL VOTE ON MOTION CARRIED S TO 0. D.Survey Work Chair Arndt explained to the Board that both culverts and cleaning of Service Area No.l roads were needed this fiscal year. He received an estimate from St. Denny Surveying Inc. for survey and engineering services. HANSEN moved to award St. Denny Surveying Inc. NTE $23,000 for FY2016 for Surveying and Engineering Services. ROLL CALL VOTE ON MOTION CARRIED 6 TO 0. E.Otmeloi Way Chair Arndt informed the Board the State of Alaska considred paving Otmeloi Way at an estimated cost of six million dollars. Residents of Otmeloi Way, a State of Alaska road, do not pay for road service.The Kodiak Island Borough was considering(with a vote by the residents) expanding Service Area No.l by including Otmeloi Way. Service Area No.l would shoulder the cost of future maintenance.Board discussion ensued. 10.VISITOR COMMENTS 2of3 Service Area No.1 Board Fire Protection Area No. 1 Board RM July 27, 2015; Solid Was... Page 247 of 257 AGENDA ITEM W.A.1. Jeremy Williamson of AIM Maintenance commented that they did a fine job of cleaning up and around Dan Busch's house. 11.BOARD COMMENTS M.Sirofchuk—Thanked Dennis Symmons for staying on the board. D.Symmons—Good Meeting. P. Hansen—Need to pay a lot of attention to the State's plan for Otmeloi. It needs to be rebuilt in the same manner as Mill Bay Road. Pavement overlay like the Chiniak Highway will very expensive for maintenance. C. Howell—None. S. Arndt—None. B. Mann -None. 12.MEETING SCHEDULE A regular meeting was scheduled for Tuesday, October 6,2015 at 6:30 PM. 13.ADJOURNMENT HANSEN MOVED to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. Meeting was adjourned at 8:30 p.m. m Daterl. d P ny Clay Enincerin acilities A prove � Date: aX1,410t, / Scott Arndt,Chair Service Area No. 1 3of3 Service Area No.1 Board Fire Protection Area No. 1 Board RM July 27, 2015; Solid Was... Page 248 of 257 AGENDA ITEM #17.6.1. Kodiak Island Borough Engineering& Facilities Department Projects Office r3d � � a 710 Mill Bay Road Kodiak,Alaska 99615 Phone(907)486-9210 Fax(907)486-9347 TO: Mayor and Assembly FROM: Matt Gandel, Project Manager/Inspector CC: Bud Cassidy, Borough Manager Bob Tucker,E/F Director RE: Projects Status Report for Period Ending September 30,2015 ANTON LARSEN BAY DOCK REPLACEMENT KIB has received Alaska Legislature and Denali Commission grants to provide upgrades and expansion of the existing floating dock at Anton Larsen Bay. Jensen Yorba Lott and PND Engineers completed design for this project, and Rainier Welding of Redmond, WA completed fabrication of the new dock and gangway. The new dock is 120-feet long, twice as long as the existing 60-foot dock, and the new gangway is two feet wider than the existing gangway providing easier access to the dock. Pacific Pile and Marine of Seattle is the installation contractor and was scheduled to begin in-water work on September 15. Due to equipment problems they were not able to actually mobilize until September 28, however this should not affect the overall completion date of October 30. Pacific Pile has completed the new concrete abutment and civil work, removed the existing dock and gangway, and placed the new floats, gangway, and piles. During drilling for the new rock anchors a piece of drill steel fell and damaged some of the new grating and floatation billet for one of the new floats.The damage was relatively minor, and Pacific Pile has provided a repair procedure that has been approved by PND Engineers.These repairs are scheduled to be completed prior to the project completion date of October 30.The repairs will provide an end product that will perform the same as the original,and carry the same warranty. F � Concrete Pour for New Abutment New Abutment and Installation Barge New Floats and Gangway LANDFILL LATERAL EXPANSION Phase III of the Lateral Landfill Expansion project is continuing and General Electric Water and Process Technologies has been on site for several weeks preparing for the start of the clean water testing period leading to the dirty water testing period of the plant and its processes.The architectural inspection for the plant has been performed by the KIB staff and a punch list has been forwarded to ASRC SKW Eskimos, Inc. CH2M Hill will be on site in early October to perform a plant process inspection with KIB September 2015 Change Order Report, KHS Wilson, Other Projec... Page 249 of 257 AGENDA ITEM #17.6.1. and ASRC staff present. ASRC is scheduled to demobilize in mid-October. Seeding of the plant with Return Activated Sludge (RAS) is scheduled for the last week of October. KIB plans to recirculate water back though the plant until the process has been proven to produce water that meets the regulatory discharge requirements. In preparation for operation of the plant, a Lead Plant Operator has been hired and will start work October 26, 2015. WOMENS BAY EMERGENCY SHELTER KIB has received grants from the Alaska Legislature and U.S. Department of Housing and Urban Development for design and construction of an emergency shelter attached to the Womens Bay Fire Hall. Jensen Yorba Lott completed design of a 3,500 square foot addition including a 1,000 square foot day room for community events and activities, double-wide i apparatus bay to serve two fire engines, ` toilets, and storage rooms. Wolverine Supply of Wasilla began construction in March 2015, and the project was substantially completed on September 29, 2015. Wolverine is now focused on °1 completing punch list repairs and close-out documentation. The first community activity held in the new day room was the Municipal Election on October 6,2015. BALER BUILDING REPAIRS The Baler Building at the landfill is in need of several minor repairs (new overhead doors, new access platforms and railings), and some larger repairs (new roof, repair of concrete floor). At this time the highest priority item is repairing the concrete floor. A bid package for repairs to the floor was compiled by staff based on the concrete topping product used when the floor was last repaired in 2007. Bids were opened on September 10, 2015, and four bids were received. On October 1, 2015, the Assembly voted to approve a contract to the low bidder, Diversified Construction of Eagle River, Alaska. Construction is scheduled to start in mid-November 2015. FOUR SCHOOL GENERATORS KIB received an Alaska Legislature grant in 2011 for installation of generators at several Borough schools, including Karluk, Old Harbor, Port Lions, and North Star Elementary. Wolverine Supply of Wasilla is the contractor for this project, and started construction in October 2014. Installation of the generators at all four schools is now complete. Using the remaining grant funds, KIB issued a change order to Wolverine to provide a new generator to Akhiok School which is having recurring problems with its existing generators. Delivery of the new generator for Akhiok was delayed but arrived in late September. Transport of the generator to Akhiok and completion of the work is scheduled for the first week of October. FIRE PROTECTION AREA NO.1 EMERGENCY GENERATOR KIB received a Designated Legislative Grant in 2012 to provide an emergency power generator and switch gear at the Bayside Fire Station. In addition, the Fire Protection Area No. 1 Board agreed to Project Status Report—September 2015 Page 2 September 2015 Change Order Report, KHS Wilson, Other Projec... Page 250 of 257 AGENDA ITEM #17.6.1. provide funds to help complete the project. On May 7, 2015, the Assembly voted to approve a contract for Pacific Power Generation of Anchorage to provide the generator and switch gear.The generator and switch gear were delivered in August 2015. KIB staff worked with RSA Engineering to develop engineered drawings for installation of the new generator, and is currently getting pricing for the installation.The work is tentatively scheduled for October/November 2015. PLAYGROUND REPLACEMENTS KIB staff has begun working on the bond projects approved by votes in the 2014 election. The first project underway is replacement of playgrounds at the schools in Akhiok, Chiniak, Karluk, Old Harbor, Ouzinkie, and Port Lions. Staff has been working on a Request for Proposals for an equipment supplier. Once a supplier is selected they will provide design options for each site as well as installation documents to use in a bid package for an installation contractor. The Alaska Department of Education and Early Development has provided approval of this approach. The current schedule is to award a contract for a supplier before the end of the year, and bid the installation in spring 2016, so the work can occur during summer 2016. Note: A status report on the Kodiak High School Addition and Renovation project is provided separately from Wilson Engineering,Inc. Project Status Report—September 2015 Page 3 September 2015 Change Order Report, KHS Wilson, Other Projec... Page 251 of 257 AGENDA ITEM #17.6.1. WILSON ENGINEERING MONTHLY PROGRESS REPORT Kodiak High School Renovation Period Ending; September 30,2015 Summary: On August 31St,staff and students started the fall semester with full occupancy in Area F classrooms and the F100 corridor.With numerous unforeseen conflicts in Areas D& E, occupancy in the Industrial Arts department was delayed two weeks.Work was completed with full occupancy achieved on September 21,2015.The balance of Area D&E classrooms are scheduled for completion in Phase 9 on November 1,2015.Work in Phase 9 continues this period with utility rough-in and installation of GWB.With Phase 7 complete,Watterson's work force focuses Phase 6 Area B.The ground floor area of Phase 6 is nearly complete this period with installation of casework and lighting.On the second level,work continues with flooring,ceiling systems and architectural finishes. Exterior siding is now 95%complete.Civil work this period includes paving of Egan Way and the repaving of the Rezanof Parking lot. Concrete walkways and planters are at 75%and will continue into next period. Exterior landscape planting has started and will also continue into next month. r r Work This Period: • Area F occupancy • Area D&E Phase 7 completed with occupancy r • Area B architectural finishes at both levels • Learning Center civil work • Re-paving Rezanof Parking Lot Work Scheduled Next Period: • Phase 6 Area B architectural finishes • Kitchen and Culinary Arts certifications Landscape planting at main entry • Exterior concrete walkways and planters • Landscape planting %�j • Phase 9 GWB, painting and finishes F,/ Schedule Status:Phase 6 completion revised to November 1,2015 Scheduled Milestones In Progress RFI's Phase Start Milestone % Complete Last Period 21 4 4-5-13 11-18-14 100% This Period 14 5 6-1-14 08-21-14 98% Open RFI's 01 Corridor f100 looking north 6 6-1-14 10-01-15 91% 7 5-15-15 08-20-15 98% Total To-Date 778 8 3-01-15 08-20-15 95% r, 9 6-01-15 11-01-15 57% Bruce Walter,Project Manager New welding booths September 2015 Change Order Report, KHS Wilson, Other Projec... Page 252 of 257 U) m T m 3 s m N O Kodiak Island Borough n Protect Budget Status v Period Ending September 30,2015 m O a (D (D p Anton Larsen Bay Dock $ 2,100,000 $ 998,771 $ 758,371 $ 342,858 Funding:State of Alaska Legislative Grant($2,000,000),Denali Commission Grant($80,000),KIB Matching Funds($20,000) S U7 Fire Protection Area No.1 Generator $ 155,100 $ 63,535 $ 11,672 $ 79,892 Funding:Fire Protection Area No.1($115,100),State of Alaska Legislative Grant($40,000) F O Four School Generators $ 1,276,765 $ 1,034,109 $ 225,796 $ 16,859 0 Funding:State of Alaska Legislative Grant($1,276,765) 3 (D KHS Addition and Renovation $ 80,479,009 $ 71,415,079 $ 6,965,106 $ 2,098,824 Funding:General Obligation Bonds($72,941,009),State of Alaska Legislative Grants($7,538,000).Bonds are eligible for 70%reimbursementby the State of Alaska. (D n Landfill Lateral Expansion Phase I,II and III $ 32,000,000 1$ 26,040,028 1$ 2,126,458 1$ 3,833,514 Funding:Alaska DECLoons($17,463,548),Revenue Bonds($3,275,000),Alaska DEC Grant($3,000,000),State ofAlosko Legislative Grant($7,729,000) Womens Bay Emergency Shelter 1$ 1,600,000 1$ 1,129,800 1$ 394,992 1$ 75,208 Funding:State of Alaska Legislative Grant($1,025,000),US Housing and Urban Development Grant($475,000),Womens Bay Fire Department($100,000) n c� m N W N m V V rM AGENDA ITEM #17.6.1. o Kodiak Island Borough Engineering&Facilities Department Projects Office 'oil 710 Mill Bay Road r % Kodiak,Alaska 99615 Phone (907)486-9210 Fax(907)486-9347 To: Bud Cassidy, Borough Manager Cc: Bob Tucker,E/F Director From: Matt Gandel, Project Manager/Inspector RE: Change Orders for Period Ending September 30,2015 Below is a summary of approved change orders for capital projects for September 2015: Kodiak High School Addition and Renovation Watterson Construction Co.—Contract 2013-24 Change Order#58-$91,639.00 RFP#178—While reviewing flooring submittals for Area D&F, it was realized that stairs D113A &F100A were not specified to receive stair tread nosing.The scheduled flooring material on these stair treads requires the nosing for proper and lasting installation.$3,283.00 RFP#179—At the completion of scheduled demolition in Area D,existing cracks were observed in concrete block walls scheduled to remain.To ensure structural integrity of the block walls, cracks will be repaired and retooled.$1,375.00 PCO#206—Demolition efforts in Area F discovered that the west walls in room F103&F104 were covered with vinyl wall covering that has been painted several times.Cutting into these walls for utilities will result in unsightly patching due to the existing wall covering.To provide a clean uniform appearance,the existing wall covering will be covered with a layer of drywall. $3,451.00 PCO#207—While renovating Area B,select demolition was required at existing ground floor concrete slabs. It was discovered that Area B was constructed without the benefit of a vapor barrier under the concrete slab on grade.Concrete moisture tests were conducted per the contract and flooring manufactures requirements.Several areas in Area B first floor have moisture levels that exceed the maximum allowed by the flooring manufacture to maintain the warranty. It is believed the high moisture levels are a result of not having the vapor barrier.The manufacturer offered an alternate floor adhesive that acts as a moisture block. If used the warranty will remain intact.$7,575.00 PCO#208—The existing walk-off grate in the F100 artic entry was scheduled for removal and infill. Because this grate is over the utilidor, it was realized that replacing it with a new grate would better benefit the end use.$2,852.00 PCO#209—New concrete walkway running along the south side of the Learning Center is the accessible route to the new Library.The western end of the walkway terminates at an existing Change Orders—September 2015 September 2015 Change Order Report, KHS Wilson, Other Projec... Page 254 of 257 AGENDA ITEM #17.6.1. curb on Egan Way.As an accessible path,the walkway is required to have a tactile warning and ADA ramp.Also included in this PCO is the repair/replacement of the Egan curb that was damaged when the new KEA transformer was installed. $5,877.00 PCO#210—In Natural Recourses D121 there is an existing rain leader in conflict with the scheduled ceiling height.The ceiling height must be lowered to accommodate the rain leader.A soffit bulkhead will be constructed at the mezzanine so the ceiling above the mezzanine can remain at its scheduled height.$2,929.00 PCO#214—Existing concrete floors in Auto, Metal Fabrication and Welding Shops were scheduled to be cleaned and sealed.These concrete floors have gone through 40 years of abuse and are found in poor condition.With Concrete Restoration Inc.on site,there was the opportunity to epoxy patch and grind these floors to provide a neat, useable condition that can be easily sweep and cleaned on a daily basis.$23,349.00 PCO#216—Moisture tests were conducted in Area B Kitchen and Foods Lab.While the relative humidity test indicated elevated moisture levels,the calcium chloride tests indicated moisture levels well within industry standards. Based on the calcium chloride test results,the Contractor was directed to proceed with flooring installation. Required floor prep was completed and flooring started.After installing the first two rows of material,delamination bubbles were present.To insure a lasting installation, it was decided that a moisture mitigation system was required.The moisture mitigation system was approved in PCO 188.When PCO 188 was approved,the Contractor was not aware that the previously applied floor prep material was not compatible with the moisture mitigation system.This cementitious material was required to be removed 100%. $18,828.00 PCO#220—At the Learning Center south elevation,existing wood storage sheds were removed as scheduled.After removal, it appears the building was painted several times without having moved the sheds.The shadow outline of the sheds remains highly visible.The Contractor was asked to provide a cost to paint the south face of the Learning Center.$3,011.00 PCO#221—RFI 729 was issued indicating that sectional overhead door D118-1 in District Storage was not shown to have power.The response to RFI 729 provided direction for installing 3 phase power to the door motor.$4,109.00 PCO#222—PCO 218 for Alternate#2 Exterior Cladding was approved at$710,350.This cost included ridged insulation thickness of 2" (R-10). Increasing the insulation thickness to 3'will provide an R-value of R-15.The energy savings realized over the life of the building for the added insulation thickness is well worth the added cost.$15,000.00 Womens Bay Emergency Shelter Wolverine Supply, Inc.—Contract 2015-21 Change Order#8-$9,455.05 Change order#3 was a time and materials change to remove unsuitable soil and replace with suitable material.There was a balance of$4,425.78 remaining on the change order that is being credited back. ($4,425.78) Change orders#4 and#5 were for replacing rotten framing and sheathing in the existing building.There was a balance of$3,461.03 on both change orders that is being credited back. ($3,461.03) Alternate#5 in the bid package was for a second set of new windows intended for Bayside Fire Station.The Fire Protection Area No. 1 board decided they did not want the windows,so the alternate amount is being deducted from the contract. ($6,000.00) Change Orders-September 2015 Page 2 September 2015 Change Order Report, KHS Wilson, Other Projec... Page 255 of 257 AGENDA ITEM #17.6.1. RFP 11—The contractor was requested to provide cedar furring material in lieu of standard lumber.$1,344.08 RFP 12 —The concrete floor sealer was eliminated in several rooms of the new addition. ($400.03) RFP 13A—New gutters and downspouts were eliminated on the new addition,since there are none on the existing building. ($2,886.54) RFP 13B—Rubber base was eliminated in all rooms of the new addition. ($1,140.03) RFP 14—A window at the rear storage room was omitted due to lack of head clearance and infilled with drywall.($416.11) RFP 15—The eaves for the new addition are 2x8;the eaves on the existing building are 2x10,and were cut to match the new.$402.84 RFP 16—An automatic transfer switch was added to the project in change order#7,and during submittal review some items included in that change order were eliminated resulting in a credit. ($1,024.90) RFP 17— Rotten plywood roof sheathing was discovered and replaced on the existing building. $3,065.18 RFP 18—Three exterior light fixtures on the existing building were replaced to match new exterior fixtures on the addition.$2,456.39 RFP 19 — The Womens Bay Fire Department requested some additional electrical boxes and receptacles. $1,375.11 RFP 20—The City of Kodiak Building Inspector required additional insulation between the existing building and new addition.$636.54 RFP 22 — The concrete floors in the new day room, restrooms, and storage room were acid stained to provide a better aesthetic finish. $18,252.01 RFP 23 — An additional relay kit was required to allow thermostat control of the electric unit heaters in the new apparatus bay. $1,125.94 RFP 26 —The existing overhead door jambs were painted to match the new door jamb color. $551.38 Substantial completion date is extended to September 14, 2015 due to unsuitable soil and rotten framing discovered at beginning of construction,and added scope of work included in this change order. Change Orders-September 2015 Page 3 September 2015 Change Order Report, KHS Wilson, Other Projec... Page 256 of 257 U) (D T (D 3 s m N O Kodiak Island Borough Project and Contingency Budget Detail 3 Period Ending September 30,2015 N (D Q a a •.,, .,. ® ®® ,.Anton Larsen Bay Dock IMMEM,10 500,000 $ O W... 50,821 $ ®r O W... 37,654 $ ®r 272, N $ z,loo,000 $ zlo,000 $ z34,4ao $ 1, 134 Fire Protection Area No.1 Generator $ 155,100 $ 7,514 $ 7,514 $ 116,288 $ - $ - $ 7,514 OFour School Generators $ 1,276,765 $ 151,245 $ 22,807 $ 975,000 $ 51,000 $ - $ 22,807 KHS Addition and Renovation $ 80,479,009 $ 1,679,157 $ 1,070,385 $ 66,757,750 $ 3,000,000 $ $ 1,070,385 Landfill Lateral Expansion $ 32,000,000 $ 2,215,000 $ 2,215,000 $ 25,000,000 $ 4,779,553 $ 1,028,510 $ 3,243,510 Women's Bay Emergency Shelter I$ 1,600,000 $ 80,000 $ 54,207 $ 1,150,000 $ 15,250 1$ Project Budget amounts include the C onstruction Budget amount.For example the Project Budget of$2.1 million for the Anton Larsen Boy Dock includes the$1.5 million budget for construction. F O Construction Contingency and Project Contingency amounts areseparate andcombinedto equal the total contingency availablefor o project. Q Projects without o construction contingency hove not been put out to bid.Once the bids are bock for these projects o construction contingency will beset. 3 (D O (D n n c� m N 0 V O N 111 V V 03 Kodiak Island Borough Assembly Regular Meeting Guidelines November 5, 2015, 7:30 p.m., Borough Assembly Chambers f:)LII ASII"iii; ANI' CUIN I1,: Please m°emnermmlbem° to tmuururl off Ilrim°mg slll.s ola°Im your cell lei°mollrrle s cul III 'at tlhelrrm on viblll°ate, 11„ INVOCATION Major Michael Bates of the Salvation Army. 2. PLEDGE OF ALLEGIANCE— Mayor Friend h. ROLL CALL KIBC 2.25.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse Assembly member Peterson who is absent due to personal leave. VOICE VOTE ON MOTION 4. APPROVAL OF AGENDA Recommended motion: Move to approve the agenda. VOICE VOTE ON MOTION 5. APPROVAL OF MINUTES— None. 6. AWARDS AND PRESENTATIONS A. Clerk's Office Update to the Assembly—Clerk Javier 7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. 13iease ask spec ers tom 1. sign in 2. state their' Ilrmallme for tlfie III c.-mcollyd 3. tuirrii oirii the befolre s,peakling 8. COMMITTEE REPORTS 9. PUBLIC HEARING — None. 10. BOROUGH MANAGER'S REPORT Kodiak Island Borough Assembly Guidelines November 5, 2015 Page 1 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS— None. 13. NEW BUSINESS A. Reorganization of the Kodiak Island Borough Assembly. 1. Election of the Deputy Presiding Officer. Mayor Friend opens the nominations. Nominations may be made by any member of the Assembly... A second is not needed. Move to nominate as Deputy Presiding Officer. Mayor Friend asks if there are any other nominations. If there are none, he will close the nominations. ROLL CALL VOTE ON MOTION TO NOMINATE AS DEPUTY PRESIDING OFFICER. If more than one individual is nominated, Mayor Friend asks the clerk to distribute ballots, collect, and tally the ballots. Balloting continues until there is a majority vote for one assembly member and the Borough Clerk announces the Assembly member elected to serve as Deputy Presiding Officer. B. Contracts 1. Contract No. FY2016-17 Economic Analysis Consulting Services. Recommended motion: Move to authorize the Manager to execute Contract No. FY2016-17 for Economic Analysis Consulting Services with the McDowell Group, Inc. of Juneau in an amount not to exceed $43,940 and bill the City of Kodiak for half of the final contract cost. Staff Report—Manager Cassidy Assembly discussion ROLL CALL VOTE ON MOTION Kodiak Island Borough Assembly Guidelines November 5, 2015 Page 2 2. Contract No. FY2016-21A Amending Contract FY2016-21 Providence Kodiak Island Counseling Center of Kodiak, Alaska to Provide Mental Health Services for the 2015-2016 School Year. Recommended motion: Move to authorize the Manager to execute Contract No. FY2016-21 A Amending Contract FY2016-21 Providence Kodiak Island Counseling Center of Kodiak, Alaska to Provide Mental Health Services for the 2015-2016 School Year in an amount not to exceed $400,000. Staff Report— Manager Cassidy Assembly discussion ROLL CALL VOTE ON MOTION C. Resolutions 1. Resolution No. FY2016-09 Adopting a Capital Improvement Projects Priority List for the 2016 State Legislative Session. Clerk's Note: A corrected copy is attached on Recommended motion: Move to adopt Resolution No. FY2016-09. Staff Report—Manager Cassidy Assembly discussion ROLL CALL VOTE ON MOTION 2. Resolution No. FY2016-19 Relating to the Borough's Outstanding Long-Term Care Center Revenue Bond, Series 2013 (Providence Kodiak Island Medical Center); Providing for the Prepayment of All or a Portion of Such Bond Pursuant to an Escrow Deposit Agreement Between the Borough and the Bank of New York Mellon Trust Company, N.A.; Authorizing the Execution of Such Escrow Deposit Agreement; and Authorizing, Ratifying, and Confirming Actions Taken on Behalf of the Borough in Connection Therewith. Recommended motion: Move to adopt Resolution No. FY2016-19 to defease remaining funds of the long Term Care Center project. Staff Report— Manager Cassidy Assembly discussion ROLL CALL VOTE ON MOTION Kodiak Island Borough Assembly Guidelines November 5, 2015 Page 3 3. Resolution No. FY2016-20 A Joint Resolution of the Kodiak Island Borough Assembly and City of Kodiak Council Documenting the Joint Building Code Review Committee's Composition and Appointing Process. Recommended motion: Move to adopt Resolution No. FY2016-20. Staff Report—Clerk Javier Assembly discussion ROLL CALL VOTE ON MOTION 4. Resolution No. FY2016-21 Urging the University of Alaska to Reconsider the Decision to Close the University of Alaska Fairbanks' Kodiak Seafood and Marine Science Center, Formerly, and in Alaska Statute (Title 16 Chapter 52), Referred To as the Fishery Industrial Technology Center (FITC). Clerk's Note: A version 2 copy is attached on K " !. Recommended motion: Move to adopt Resolution No. FY2016-21 1 Staff Report—Manager Cassidy Assembly discussion ROLL CALL VOTE ON MOTION C. Ordinances for Introduction—None. D. Other Items 1. Approval of the Kodiak Island Borough Assembly 2016 Meeting Schedule. Recommended motion: Move to approve the Assembly 2016 meeting schedule. Staff Report—Clerk Javier Assembly discussion ROLL CALL VOTE ON MOTION Kodiak Island Borough Assembly Guidelines November 5, 2015 Page 4 2. Declaring a Seat on the Planning and Zoning Commission Vacant (Mr. Kyle Crow). Recommended motion: Move to declare the seat held by Mr. Kyle Crow on the Planning and Zoning Commission for a City seat term to expire December 2016 vacant and direct the Clerk to advertise the vacancy per Borough Code. Staff Report—Clerk Javier Assembly discussion ROLL CALL VOTE ON MOTION 3. Mayoral Appointments of Assembly Member Representatives to Different Boards, Committees, Commissions, and Councils; and Assembly Representatives to the Different City, Communities, and Villages. Clerk's note: Attached on yellow paper is the list of appointments. Recommended motion: Move to confirm the mayoral appointments of assembly member representatives to different Boards, Committees, Commissions, Cities and Villages. Staff report—Clerk Javier Assembly discussion. ROLL CALL VOTE ON MOTION. 2.100.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective. The mayor shall appoint a new applicant until an appointment is confirmed by the assembly. The mayor may not appoint again the same person whose confirmation was failed by the assembly for the same board, committee, or commission until the next annual appointment process unless authorized by the assembly. Kodiak Island Borough Assembly Guidelines November 5, 2015 Page 5 4. Assembly Appointments to the Bay View Road Service Area Board (Mr. Fred Roberts and Mr. Jim Schauff). Recommended motion: Move to confirm the Assembly appointments of Mr. Fred Roberts and Mr. Jim Schauff to the Bay View Road Service Area Board for Terms to Expire October 2018. Staff Report—Clerk Javier Assembly discussion ROLL CALL VOTE ON MOTION 5. Confirmation of Mayoral Appointments to the Borough Lands Committee of Planning and Zoning Commissioners and One Representative From the Alaska Native Claims Settlement Act (ANCSA) Corporations in the Kodiak Region Designated Seat and one At-Large Designated Seat (Mr. Scott Arndt, Mr. Alan Schmitt, Mr. Matthew VanDaele, and Mr. Bob Brodie). Recommended motion: Move to confirm the following Mayoral Appointments to the Borough Lands Committee: Mr. Matthew Van Daele to the ANCSA Designated seat for term to expire December 31, 2018. Mr. Bob Brodie to the At-Large Designated seat for seat terms to expire December 31, 2018. Commissioner Scott Arndt as the Borough representative from the Planning and Zoning Commission to expire December 2016. Commissioner Alan Schmitt as the City representative from the Planning and Zoning Commission to expire December 2016. Staff Report—Clerk Javier Assembly discussion ROLL CALL VOTE ON MOTION Kodiak Island Borough Assembly Guidelines November 5, 2015 Page 6 6. Confirmation of Borough Deputy Clerk. Recommended motion: Move to confirm the Borough Clerk's appointment of Ms. Angela MacKenzie for Borough Deputy Clerk. Staff Report—Clerk Javier Assembly discussion ROLL CALL VOTE ON MOTION 7. Authorization for the Mayor to Sign a Letter Urging the University of Alaska to Reconsider the Decision to Close the UAF's Kodiak Seafood and Marine Science Center, Formerly, and in Alaska Statute (Title 16 Chapter 52), Referred To as the Fishery Industrial Technology Center (FITC). Recommended motion: Move to authorize the Mayor to sign the letter urging the University of Alaska to reconsider the decision to close the UAF's Kodiak Seafood and Marine Science Center, formerly, and in Alaska Statute (Title 16 Chapter 52), referred to as the Fishery Industrial Technology Center (FITC). Staff Report— Manager Cassidy Assembly discussion ROLL CALL VOTE ON MOTION 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. lNease ask, ::w,,,,akeui°s to: 1. slign in 2. state ttmeliir name for t:I°me record 3. tm„mui°ui in ttiie rrAcrollf)llNmono li,)afore sll ea'kling Kodiak Island Borough Assembly Guidelines November 5, 2015 Page 7 15. ASSEMBLY MEMBERS' COMMENTS Announcements—Mayor Friend The next Assembly work session will be held on Thursday, November 12 at 7:30 p.m. in the Borough Conference Room. There will be an Assembly work session on Tuesday, December 1 at 7:30 p.m. in the Borough Conference Room and a regular meeting on Thursday, December 3, 2015 in the Borough Assembly Chambers. The Borough offices will be closed on Wednesday, November 11 in observance of Veterans Day. The Borough Clerk's Office will be closed Monday, November 16 through Friday, November 20 and will reopen for business on Monday, November 23 at 8 a.m. Clerk's office staff will be attending the Alaska Association of Municipal Clerks Conference in Anchorage. The Mayor and members of the Assembly will be traveling November 16 - 20 to attend the Alaska Municipal League Conference in Anchorage. The Borough Offices will be closed on Thursday, November 26 and Friday, November 27 in observance of the Thanksgiving Holiday. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting. 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Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough At its Regular Meeting of November 5, 2015, the Kodiak Island Borough Assembly Took the Following Actions. A Special Meeting is Scheduled on Thursday, November 12, 2015 following the Work Session in the Borough Conference Room. The Next Regular Meeting of the Borough Assembly is Scheduled on Thursday, December 3, 2015, at 7:30 p.m. in the Borough Assembly Chambers. RECEIVED an Update on the Clerk’s Office Department by Borough Clerk Nova Javier. ELECTED Assembly Member Rebecca Skinner as Deputy Presiding Officer. POSTPONED Contract No. FY2016-17 for Economic Analysis Consulting Services with the McDowe ll Group, Inc. of Juneau in an Amount not to Exceed $43,940 and Bill the City of Kodiak for Half of the Final Contract Cost to the Next Regular Meeting of the Assembly. AUTHORIZED the Manager to Execute Contract No. FY2016-21A Amending Contract FY2016-21 Providence Kodiak Island Counseling Center of Kodiak, Alaska to Provide Mental Health Services for t he 2015-2016 School Year in an Amount not to Exceed $400,000. AMENDED, ADOPTED Resolution No. FY2016-09 Adopting a Capital Improvement Projects Priority List for the 2016 State Legislative Session. ADOPTED Resolution No. FY2016-19 Relating to the Borough’s Outstanding Long-Term Care Center Revenue Bond, Series 2013 (Providence Kodiak Island Medical Center); Providing for the Prepayment of All or a Portion of Such Bond Pursuant to an Escrow Deposit Agreement Between the Borough and the Bank of New York Mellon Trust Company, N.A.; Authorizing the Execution of Such Escrow Deposit Agreement; and Authorizing, Ratifying, and Confirming Actions Taken on Behalf of the Borough in Connection Therewith. ADOPTED Resolution No. FY2016-20 A Joint Resolution of the Kodiak Island Borough Assembly and City of Kodiak Council Documenting the Joint Building Code Review Committee's Composition and Appointing Process. ADOPTED Resolution No. FY2016-21 Urging the University of Alaska to Reconsider the Decision to Close the University of Alaska Fairbanks' Kodiak Seafood and Marine Science Center, Formerly, a nd in Alaska Statute (Title 16 Chapter 52), Referred To as the Fishery Industrial Technology Center (FITC). APPROVED the Kodiak Island Borough Assembly 2016 Meeting Schedule. DECLARED a Seat on the Planning and Zoning Commission Vacant (Mr. Kyle Crow). Continued on the back page Vol. FY2016, No. 10 November 6, 2015 Kodiak Island Borough Assembly Newsletter View our website at www.kodiakak.us. Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough CONFIRMED the Mayoral Appointments of Assembly Representatives to Boards, Committees, and Commissions, and Councils, and Assembly Representatives to the Different Cities, Communities, and Villages as Follows: Architectural Review Board, KIBC 2.125 Jerrol Friend Borough Lands Committee, KIBC 2.160 Larry LeDoux and Dan Rohrer Economic Development Committee, KIBC 2.115 Mel Stephens Emergency Services Council, KIBC 2.110 Kyle Crow Kodiak Workforce Regional Advisory Council, KIBC 2.155 Dennis Symmons Joint Building Code Review Committee, KIBC 15.45 Kyle Crow Kodiak College Council Frank Peterson Kodiak Fisheries Work Group (Adhoc) Kyle Crow, Larry LeDoux, and Rebecca Skinner Kodiak Fisheries Advisory Committee, Res FY07-38 Rebecca Skinner Parks and Recreation Committee, KIBC 2.120 Frank Peterson Providence Health System Service Area Board, KIBC 8.05 Dan Rohrer School District Budget Advisory Committee Mel Stephens School District Facilities Review Committee Kyle Crow School District Strategic Planning Committee Rebecca Skinner Solid Waste Advisory Board, KIBC 2.145 Dennis Symmons CITY/VILLAGE APPOINTMENTS City of Akhiok Kyle Crow Chiniak Community Mel Stephens Karluk (IRA Tribal Council) Frank Peterson City of Larsen Bay Rebecca Skinner City of Old Harbor Larry LeDoux City of Ouzinkie Dennis Symmons City of Port Lions Dan Rohrer REPRESENTATIVES TO SWAMC AND AML SWAMC Board Seat – Kodiak Municipal Seat, Exp. March 2017 Rebecca Skinner AML Board – District 10 Seat – Exp. 2016 N/A CONFIRMED the Assembly Appointments of Mr. Fred Roberts and Mr. Jim Schauff for terms to expire December 2018 to the Bay View Road Service Area Board. CONFIRMED the following Mayoral Appointments to the Borough Lands Committee: ANCSA – Seat, Exp. December 2018 Matthew Van Daele At-Large – Seat, Exp. December 2018 Bob Brodie Planning and Zoning Commission (B) – Seat, Exp. 2016 Scott Arndt Planning and Zoning Commission (C) – Seat, Exp. 2016 Alan Schmitt CONFIRMED the Borough Clerk’s Appointment of Ms. Angela MacKenzie for Borough Deputy Clerk. AUTHORIZED the Mayor to Sign the Letter Urging the University of Alaska to Reconsider the Decision to Close the UAF’s Kodiak Seafood and Marine Science Center, Formerly, and in Alaska Statute (Title 16 Chapter 52), Referred to as the Fishery Industrial Technology Center (FITC).