08/27/2015 Special Meeting KODIAK ISLAND BOROUGH
Assembly Special Meeting
August 27, 2015
A special meeting of the Kodiak Island Borough Assembly was held on August 27, 2015, in the
Borough Conference Room of the Kodiak Island Borough Building, 710 Mill Bay Road. The
meeting was called to order at 7:30 p.m.
Present were Mayor Jerrol Friend, Assembly members Aaron Griffin, Larry LeDoux, Chrwas
Lynch, Frank Peterson, Dan Rohrer, Rebecca Skinner, and Dennwas Symmons. Also present
were Borough Manager Bud Cassidy and Borough Clerk Nova Javier.
CITIZENS COMMENTS
Mel Stephens urged the Assembly to hold a public discussion on the Markham case instead
of convening into executive session.
CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING
A. Kodiak Fisheries Work Group Recommendation to Approve a Community Response to
the National Marine Fisheries Service Environmental Impact Statement on the Gulf of
Alaska By Catch Management Proposal.
PETERSON moved to authorize the Mayor to sign the letter based on the Kodiak Fisheries
Work Group recommendation to approve a community response to the National Marine
Fisheries Service Environmental Impact Statement on the Gulf of Alaska By-Catch
Management Proposal.
It was important for the community to stay engaged in issues being debated by the North
Pacific Fisheries Management Council. The Borough and City had worked hard to have a
seat at the table during debate on Federal fisheries policy that affects the island's economy.
The comments in the letter to the National Marine Fisheries Services urged the Council
process on the issue of trawl by-catch in the gulf move forward with the knowledge that
impacts to the largest port in the gulf needed to be considered. Though it was difficult for the
Borough and City to comment on specifics (the EIS was being initiated before the NPFMC
has made any final decisions about alternatives, and before the state of Alaska has laid out a
state position), the fisheries analyst and the KFWG suggested that the Borough and the City
submit as suggested public comment, the ten community goals for a fishery management
program agreed to by the bodies and support for a cooperative management program to
manage by-catch. The ten goals included maintenance of healthy harvesting and processing
sectors, and a healthy community, and the letter could support the aspects of a management
program that provided for these goals.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Griffin, LeDoux, Lynch,
Peterson, Rohrer, Skinner, and Symmons
Kodiak Island Borough Assembly Special Meeting Minutes
August 27, 2015 Page 1554
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B. Contract No. FY2016-17 Economic Analyswas Consulting Services.
PETERSON moved to authorize the Manager to execute Contract No. FY2016-17 for the
Economic Analyswas Consulting Services in an amount of $30,000 to be split evenly between
the City of Kodiak and Kodiak Island Borough.
ROHRER moved to postpone Contract No. FY2016-17 to a future meeting to be determined by
the Borough Manager.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: LeDoux, Lynch, Peterson, Rohrer,
Skinner, Symmons, and Griffin.
C. Approval of Change Order No. 57 Amending Contract No. FY2013-24 for the Kodiak High
School Addition and Renovation Project To Perform Additional Improvements Such as
Installation of Cladding on the Vocational Wing and Former Classroom Space, and Paving
of KHS Parking Lot and Egan Way.
LYNCH moved to authorize the Manager to execute Change Order No. 57 amending Contract
No. FY2013-24 with Watterson Construction Company for the Kodiak High School Addition and
Renovation Project in the amount of$1,470,188.
Kodiak Island Borough code 3.30.100 Change Orders - Manager Authority requires Assembly
approval for a change order exceeding $200,000. The Kodiak High School Addition and
Renovation project was approximately 90% complete, with f)nal completion currently scheduled
for November 1, 2015. When the project was bid and a contract awarded to Watterson
Construction Company in March 2013, there were several alternates left out of the construction
contract due to budget concerns. Now that the project was nearing completion, the project
management team was comfortable that available contingency funds could be used to complete
some of those alternates.
There were two contingency amounts in the project budget; a construction contingency within
the construction budget line, and a project contingency meant to be available to cover an
overage in any budget line. Change orders had been deducted from the construction
contingency over the duration of the project. None of the project contingency had been spent to
date. The summary of original and current contingency amounts was shown below:
Original Expended Remaining
Construction Contingency $ 3,000,000 $ 1,696,607 $ 1,303,393
Project Contingency $ 1,679,157 $ 0 $ 1,679,157
TOTAL $ X4,679,157 $ 1,696,607 $ 2,982,550
The amounts shown above were current as of August 11, 2015. It was likely there would be
additional change orders charged against the construction contingency as construction
continues in the next several months. The amount of these changes was difficult to predict, but
if changes occur at the same rate as they had been over the life of the project, there would be
$400,000 to $500,000 in additional change orders before construction was complete.
Kodiak Island Borough Assembly Special Meeting Minutes
August 27, 2015 Page 1555
Watterson Construction was only obligated to hold the bid day pricing for alternates for 90 days,
so the project team has requested updated pricing for the available alternates. Each alternate,
with scope of work, bid day price, and current price, was shown below:
Alternate Scope of Work Bid Day Current
Installation of new exterior insulation, metal
all panels, and windows at old school area
Exterior (new KIBSD offices). Original design has $ 1,492,000 $ 710,350
Cladding been value engineered to decrease cost but
till provide energy upgrade to existing
building.
Egan Way Removal of existing paving and installation of new
Paving paving and striping at Egan Way adjacent to new $ 121,000 $49,504
High School parking lot. Scope has not changed.
Rezanof Overlay 2" of new paving onto existing paving at main
Parking Lot parking lot on Rezanof Drive, including new striping. $ 544,000 556,281
Paving Scope has not changed.
L-I In addition to the alternates shown above, there was additional work on the existing fire alarm
system and existing elevator included in the change order:
• The fire alarm work would bring existing devices (horn/strobes, smoke detectors, etc.) in
the new KIBSD office wing up to current fire alarm code. While this area was not
included in the project scope of work, due to the amount of fire alarm work in the KHS
complex as a whole, the City of Kodiak Building Inspector and Fire Chief had required
KIB to pledge to upgrade these devices in the near future. The Alaska Department of
Education and Early Development (DEED) have authorized the use of project funds for
this work. The cost for this work was $63,499.
• The existing KHS elevator was overdue for upgrades to the lift equipment, electrical and
lighting, doors and operators, and ADA signage and notifications. The cost for this work
was $90,554.
At the Assembly work session on August 13, 2015, there was also discussion of fire alarm
upgrades at the Auditorium lobby. Due to deadlines to provide backup for the Assembly meeting
and project scheduling concerns, these were not included on the change order. The DEED
would not allow use of project funds in the Auditorium lobby, but if funding can be secured and
an agreement reached with Watterson, the work would be submitted for approval as a change
order at a later date. There was ample contingency to cover the costs for the added work in this
change order. In addition, as part of the project the work was eligible for a 70% reimbursement
from the State of Alaska. The project team recommended approving the change order and
proceeding with the work. I
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Peterson, Rohrer, Skinner,
Symmons, Griffin, and LeDoux
Kodiak Island Borough Assembly Special Meeting Minutes
August 27, 2015 Page 1556
ADJOURNMENT
PETERSON moved to adjourn the meeting. �
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Griffin, LeDoux, Lynch,
Peterson, Rohrer, Skinner, and Symmons
The meeting adjourned at 8:05 p.m.
KODIAK iSLANI OII
A T: rrol Friend, Mayor
Nova-yo. Xavier, MMC, 8u g lerk Approved on: October 15, 2015
Kodiak Island Borough Assembly Special Meeting Minutes
August 27, 2015 Page 1557