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01_OKODIAKISLAND BOROUGH Assembly RegularMeeting August 20 2015 regularmeeting of theKodiak Island BoroughAssembly was held on August 20 2015 in the Assembly Chambers of theKodiak Island Borough Building 710 Mill Bay Road The meeting was calledto order at 730 p.m The invocation was givenby Major Michael Bates of theSalvation Army Deputy Presiding Officer led the Pledge of Allegiance Present were Assembly members Aaron GriffinLarry LeDoux Chris Lynch Dan Rohrer Rebecca Skinner and Dennis Symmons Also present were BoroughManager Bud Cassidy Assessor Bill Roberts Engineering and FacilitiesDirector Bob Tucker Finance DirectorKarl Short Borough Clerk Nova Javier and Deputy ClerkJessica Kilborn GRIFFIN moved to excuse Mayor Jerrol Friend who was attending the Alaska Municipal League Summer Meeting in Ketchikan and Assembly member Frank Peterson who was absent due to personal leave VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVALOFAGENDA GRIFFIN moved to approve the agenda VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF MINUTES None AWARDS AND PRESENTATIONS Manager Cassidy presented the Employee of the Quarter Award for the second quarter of 2015 to Sharon BlakesleeProgrammer/Analyst in the Information Technologydepartment Manager Cassidypresentedten-yearLongevity Award to Tom Slagle Baler Operator at the Borough Landfill Manager Cassidy provided an update on the Managers Officeto the Assembly which consisted of education on local government duties and powers CITIZENS COMMENTS Judi Kidder spoke in support of Ordinance No FY2016-02 Borough Land Committee Kodiak Island Borough Assembly Regular Meeting Minutes August 20 2015 Page 1544 Ally Strong spoke onthe drug and alcohol problems in the community andadvocated for services to assist with the problems MelStephens spoke against the Hiring of Resource Management Officer at salary higher thanthe Managers authority Wayne Aboussleman spoke in support of hiring Fire Chief for Bayside Fire Department Jonathan Strongrepresenting the Senior Citizens of Kodiak and Kodiak Area Transit System thankedthe Assembly for its support of the non-profit funding and spoke on Resolution No FY20 16-04 COMMITTEE REPORTS None PUBLIC HEARING Ordinance No FY2016-02 Amending Title Administration and Personnel by Adding Chapter 2.160 Borough LandsCommittee LEDOUX moved to adopt Ordinance No FY2016-02 Clerks Note substituted version of Ordinance No FY2016-02 adding an Ex-Officio City Council representative was provided The Borough Lands Committee ordinance was requested by Mayor Friend The Committee wouldbe responsible for review ofreal property acquisition and disposal of borough land and it would also provide forum for input and recommendations to the Assembly The powers and duties of the Borough Lands Committee would be Assist in identifying creative andworkable solutions to ongoing and emerging issues in selection acquisition management and disposal of borough real property and resources Provide input for potential land sale plans Provide input forutilization of borough land that achieves multiple land and housing options Collaborate andseek input with private land owners when considering whether borough land shouldbe developed Provide for balanced consideration and representation of the viewpointsproblems and issues regarding borough real property and resources Provide forum for discussing development of specific sites and projects LEDOUX moved to amend Ordinance No FY2016-02 by substitution ROLL CALL VOTEON MOTION TOAMEND CARRIED UNANIMOUSLY Griffin LeDoux Lynch Rohrer Skinner and Symmons Deputy Presiding Officer Rohrer opened the public hearing Kodiak Island Borough Assembly Regular Meeting Minutes August 20 2015 Page 1545 Mel Stephens spoke in opposition of Ordinance No FY2016-02 Scott Arndt spoke in support of Ordinance No FY2016-02 Deputy Presiding Officer Rohrer closedthe public hearing ROLL CALL VOTE ON MAINMOTIONAS AMENDED CARRIED FIVE TO ONE LeDoux Rohrer Skinner Symmons and Griffin Ayes Lynch No BOROUGHMANAGERS REPORT Manager Cassidyreported on the following NOAA leaseextension for theKodiak Fisheries Research Center facility Community issue with the lack of State drug enforcement officer Status on the hiring of Bayside Fire Chief Upcoming presentation at the next work sessionfromGreatlandTrust regarding timber rights at Termination Point and Long Island Alaska Native Tribal Health Consortium presentation on its hospital management plan at the September 10 work session MESSAGES FROM THE BOROUGHMAYOR Deputy Presiding Officer Rohrer announced that Mayor Friend was representing the Borough at the Alaska Municipal League meeting in Ketchikan UNFINISHEDBUSINESS Ordinance No FY2OI 5-11 Amending Various Sections in Title Revenue and Finance Chapter 3.40 Personal Property Tax This ordinance was postponed from the May 21 2015 regular Assemblymeeting The motion beforethe Assembly was to adopt Ordinance No FY20 5-11 Boats and vessels with an overall length longer than 20 feet measured bow to stern and used for commercial purposes were currently taxed atrateof $1 per foot One purpose of the tax was totrack vessels forfuture ad valoremtaxation In addition to the vessel personalproperty tax the Borough collected both raw fish tax and severance taxfrom the fishing fleet The tax rate of $1 per foot in tax did not provide enough funds to make the administration and maintenance of these personalproperty accountscost effective for the Borough therefore it was the Assessors recommendation to remove section 3.40.070 Classification of boats and vesselsfrom the Borough Code ROLL CALL VOTE ON MOTION CARRIED UANIMOUSLY Lynch Rohrer Skinner Symmons Griffin and LeDoux Kodiak Island Borough Assembly Regular Meeting Minutes August20 2015 Page 1546 NEW BUSINESS Contracts Contract No FY2016-15 Leachate Treatment Plant Carbon Source Chemicals Procurement LEDOUX moved to authorize the Manager to execute Contract No FY2016-15 with Environmental Operating Solutions of Bourne MA for Micro-C 2000 in an amount of $5.25 per gallon and notto exceed $136000 per year for the term of the contract The new Leachate Treatment Plant LTP required several different chemicals to treat leachate andcleanthe Membrane Bioreactor MBR system One of the required chemicals was carbonsourcewhichactedas food for the micro-organisms that digest and remove organic material in the leachateWhilethere were several different providers of carbon sources the specifications for Micro-C proprietary product manufactured by Environmental Operating Solutions EOS were used by CH2M Hill for modeling and initial volumetric calculationsfor startup of the LTP Both CH2MHiIIand General Electric the provider of the MBR recommended use of Micro-C for startup and commissioning of the LTP Current modeling indicated the plant would require approximately 2170 gallons of Micro-C per month The number could fluctuate up or down over time depending on theconcentration of the leachate EOS offeredto provide Micro-C for $5.25 per gallon meaning one-year contract was potentially worth approximately $136000 Because theexact quantity that wouldbe required was unknown staff proposedawarding contract to EOS to provide Micro-C for $5.25 per gallon Payment would be made based on actual quantities provided Since there was requirement for chemicals during startup and commissioning of the LTP the Alaska Department of EnvironmentalConservationauthorized use of project loans to pay portion of the costs It was anticipated that startup and commissioning would require approximately six months of Micro-C The balancewould be paid for as an operational cost from the Landfill budget The otherchemicals required for the treatment process citric acid sodium hydroxide and sodium hypochlorite were issued as bid package and contract was submitted for Assembly approval ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY Rohrer Skinner Symmons Griffin LeDoux and Lynch Contract No FY2016-16 Leachate Treatment Plant Chemicals Procurement GRIFFIN moved to authorize the Manager to execute Contract No FY2016-16 with Univar USA Inc of Anchorage Alaska for Leachate Treatment Plant Chemicals in an amount of $9.55 per gallon for citric acid $5.25 per gallon for sodium hydroxide and $5.80 per gallon for sodium hypochlorite for the total amount notto exceed $147000 per year for the term of thecontract Kodiak Island Borough Assembly Regular Meeting Minutes August 20 2015 Page 1547 The new Leachate Treatment Plant LIP required several different chemicals to treat leachate and cleanthe Membrane Bioreactor MBR system including citric acid sodium hydroxide and sodium hypochlorite The sodium hypochlorite wasused to break down nitrates and aided in the degradation of theleachate components The citric acid and sodium hydroxide were used to cleanthe MBR equipment carbon source was also required for operation of the MBR and separate contract for that material was submitted for Assembly approval Current modeling indicated that on anannual basis the plant would require approximately 350 gallons of citric acid 27000 gallons of sodium hydroxide and450 gallons of sodium hypochlorite Theseamounts could fluctuate up or down over time depending on the concentration of the leachate Staff issued bid package on July 2015 for procurement of the chemicals and the bid period closed on July 31 2015 Despite placing newspaper ads in Kodiak Anchorage and Seattle only one bid was received from Univar USA Inc of Anchorage Multiplying Univars unitbid prices by the projected amount of each chemical required meant one-year contract was potentially worth approximately $147000 Because theexact quantity of each chemical that would be required wasunknown staff proposedawarding the contractto Univar based onthe unit prices provided inits bid Payment would be made on actual quantities provided Since there was requirement for chemicals during startup and commissioning of the LIP the Alaska Department of EnvironmentalConservationauthorized use of project loans to pay portion of the costs It was anticipated that startup and commissioning would require approximately six months of chemicals The balance would be paid for asan operational cost from the Landfill budget ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY Skinner Symmons Griffin LeDoux Lynch and Rohrer Resolutions Resolution No FY2016-04 Approving Fiscal Year 2016 Kodiak Island Borough Non Profit Funding GRIFFIN moved to adopt Resolution No FY2016-04 The Borough was fortunate to enjoy the efforts of many benevolent non-profit organizations that provided services that enriched the lives of Kodiak residents The Kodiak charitable non-profit organizations provided humanitarianservices that many of the community members relied upon These organizationsprovided expanded education cultural and health services that couldnt be provided through the ordinarygovernmental budget These organizations expanded the services that could be provided with limited funds through the utilizationof volunteers The viability of theseservices was fundamental to the quality of life enjoyed in the community Kodiak Island Borough Assembly Regular Meeting Minutes August 20 2015 Page 1548 Based on the discussion at the July 30th work session the Assembly recommended funding as reflected in the resolution Total amount requested for FY2016 $510699.54 Total amount appropriated for FY20 16 $390000 Total amount paid w/o organizations paid via tourism development fund $390000 Total amount paid from the tourism development fund $54017.00 Total amount $444017 The following organizations were funded through the Tourism Development Fund Alutiiq Museum and ArchaeologicalRepository Kodiak Arts Council Kodiak Maritime Museum and Kodiak Historical Society LYNCH moved to amend Resolution No FY2016-04 by deleting the Contingency amount of $9850 and adding $2180 to the BrotherFrancisShelter for total of $56180 and adding $6670 to theKodiak Island Food Bank for total of $45120 ROLLCALL VOTEON MOTION TOAMEND CARRIED UNANIMOUSLY Symmons Griffin LeDoux Lynch Rohrer and Skinner ROLL CALL VOTEON MAIN MOTIONAS AMENDED CARRIED UNANIMOUSLY Griffin LeDoux Lynch Rohrer Skinner and Symmons Clerks Note $1000 was leftin the contingency account Resolution No FY2016-05 Authorizing the Borough to Issue General Obligation School Bonds in the Principal Amount notto Exceed $11000000 to Provide Funds for School and Related Capital Improvements in the Borough and to Pay Costs of Issuing the Bonds Fixing Certain Detailsof Such Bonds Authorizing Their Sale and Providing for Related Matters LYNCH moved to adopt Resolution No FY2016-05 Clerks Note substituted version of Resolution No FY2016-05 amending the principal amount to $8000000 and changing the interest payment date to April 2016 was provided At the October 2009 regular Borough election the voters approved selling $76310000 in general obligation bonds The resolution approved the sale of those bondsand set certain details of the bonds The Borough had not issued the entire authorized amount of the bondsand this was the fourth bond sale relatedto the project The bond issue was reimbursable by theState of Alaska at 70% LYNCH moved to amend Resolution No FY2016-05 by substitution ROLL CALL VOTEON MOTIONTO AMEND CARRIED UNANIMOUSLY LeDoux Lynch Rohrer Skinner Symmons and Griffin Kodiak Island Borough Assembly Regular Meeting Minutes August 20 2015 Page 1549 ROLL CALL VOTE ON MAINMOTIONAS AMENDED CARRIED UNANIMOUSLY Lynch Rohrer Skinner Symmons Griffin and LeDoux Resolution No FY2016-06 Authorizing the Borough to Issue General Obligation School Bonds in the Principal Amount notto Exceed $10230000 to Provide Funds to Financethe Renewaland Replacement Schedule Related to Borough-Owned School Facilities Projects Which are 70%Reimbursable by theState of Alaska and to Pay Costs of Issuing the Bonds Fixing Certain Detailsof Such Bonds Authorizing Their Sale and Providing for Related Matters LEDOUX moved to adopt Resolution No FY2016-06 Per the October 2014 election the Boroughcan issue $10230000 in general obligation bonds for therenewal and replacement of borough owned school facilities Thebonds are 70% reimbursable by theState of Alaska The Borough wished to sell the bonds through theAlaska Bond Bank The resolution authorized the sale of the bondsand setcertaindetails of the bonds The resolution was similar to the resolutions the Borough used to sell all of its previous bonds ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY Rohrer Skinner Symmons Griffin LeDoux and Lynch Resolution No FY2016-07 Authorizing the Borough to IssueGeneral Obligation School Refunding Bond in the Principal Amount notto Exceed $5970000 to Refund Certain Principal Installments of an Outstanding General Obligation School Bond of the Borough and to Pay Costs of Issuing the Bond Fixing Certain Detailsof Such Bond Authorizing Its Sale and Providing For Related Matters LYNCH moved to adopt Resolution No FY2016-07 Working with the Bondbank the Borough would be able to refinance the 2008bond issue for an anticipated net savings of $241228 sincethe state wouldreceive 70%of the refund The Borough would save 30%or $72368 This resolution authorized thesale of the bonds and set the details of the issue ROLL CALL VOTE ON MOTION CARRIEDUNIANIMOUSLY Skinner Symmons Griffin LeDoux Lynch and Rohrer Resolution No FY2016-08 Amending the FeeSchedule to Waive CertainPermit Fees Associated with Moving Mobile Homes From Jackson Mobile Home Park GRIFFIN moved to adopt Resolution No FY2016-08 Kodiak Island Borough Assembly Regular Meeting Minutes August20 2015 Page 1550 The resolution wouldwaive particular fees ZoningCompliance Building Electrical and Plumbing permits relating to the relocationof mobile homes from Jackson Mobile Home Park to another park or parcel allowedunder zoning codes The City of Kodiak indicated that it would take similar actionat the City Council meeting in September ROLL CALL VOTEON MOTIONCARRIED UNANIMOUSLY Symmons Griffin LeDoux Lynch Rohrer and Skinner Ordinances for Introduction None Other Items Confirmation of MayoralAppointments of AssemblyRepresentatives to theKodiak Workforce Regional Advisory Council Kodiak Fisheries Work Group and Assembly Representative to the City ofPort Lions LEDOUX moved to confirm the following Mayoral appointments of Assembly member Symmons to theKodiakWorkforce Regional Advisory Council and as the Assembly Representative to the City ofPort Lions and Assembly member Skinner to theKodiak Fisheries Work Group Withthe recent appointment of Assembly member Symmons to the Assembly Mayor Friend asked to fill thevacated seats as follows KodiakWorkforce Regional Advisory Council Assembly member Symmons Assembly Representative to the City ofPort Lions Assembly member Symmons Kodiak Fisheries Work GroupAssembly member Skinner The complete list of Assembly member representatives to Boards Committees and Commissions and Councils and Assembly representatives to the rural communities was provided ROLL CALL VOTE ON MOTIONCARRIED UNANIMOUSLY Griffin LeDoux Lynch Rohrer Skinner and Symmons Hiring of Resource Management Officer LYNCH moved to approve the hiring of the selected applicant as the Resource Management Officer at Range 21.5 Step of the salary schedule The position of the Resource Management Officer was vacated in late January of this year The vacancy was advertised and applications were acceptedaccording to Borough policy One applicant rose to the top he was interviewed and tentatively selected The negotiation process resulted in startingsalary above the Managers authority for approval The selected applicant was former Borough employee with extensive experience related to land use and public process Due to the applicants background and experience the Manager believed that startingsalary at Range 21.5 Step was appropriate Kodiak Island Borough Assembly Regular Meeting Minutes August 20 2015 Page 1551 ROLL CALL VOTE ON MOTION CARRIED FOUR TO TWO LeDoux Lynch Rohrer and Griffin Ayes Skinner and Symmons Noes GRIFFIN moved to move Citizens Comments beforetheExecutive Session VOICE VOTEON MOTION CARRIED UNANIMOUSLY CITIZENS COMMENTS Judi Kidder thankedthe Assembly for adopting Resolution No FY2016-08 and for the efforts of transparency and information sharing for the sake of the community members Ten Storchthanked the Assembly for adopting the amendments to Resolution No FY2016-04 Karen Barker spoke on concerns regarding the lackof hiring Fire Chief at the Bayside Fire Department EXECUTIVESESSION Borough Clerks Performance Evaluation LYNCH moved to convene into executive session to discuss the Borough Clerks performance evaluation subject that qualifies for executive session as matter that may tend to prejudice her reputation or character ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY Lynch Rohrer Skinner Symmons Griffin and LeDoux LYNCH moved toinvite the Deputy Presiding Officer Assembly and Clerk into executive session ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY Rohrer Skinner Symmons Griffin LeDoux and Lynch After the vote Deputy Presiding Officer Rohrerrecessed the regular meeting at 945 p.m and convened theexecutive session Upon returning fromthe executive session Deputy Presiding Officer Rohrer reconvenedthe regularmeeting at 1025 p.m andannounced no action was to betaken as result of the executive session ASSEMBLY MEMBERS COMMENTS Assembly member Symmons thankedthe Planning and Zoning Commission for its hard work Assembly member LeDoux thanked Finance Director Short for hisattentionto the bonds and his willingness to answer the Assemblys questions He thankedthe candidates for filing for the Kodiak Island Borough Assembly Regular Meeting Minutes August 20 2015 Page 1552 upcoming election and spoke to concernson the lackof hiring Fire Chief at Bayside Fire Station Assembly member Lynch announced upcoming Kodiak Fisheries Work Group meetings and the scheduled community forum Assembly members Rohrer and Skinner congratulated the Employee of the Quarter and Longevity Award recipients Assembly member Skinner expressed appreciation for the election candidates willingness to serve She thankedthe public for its participation at public meetings and for those who volunteered to serveon boards and committees Assembly member Griffin spoke to the state-wideissue ofnot being able to fill key positions for state and local government jobs due to the PERS system defined benefit program Assembly member Rohrer expressed concern on the Bayside Fire Chief vacant position and asked Manager Cassidy to provide status update at thenext work session Announcements The Assembly wouldhold special meeting on ThursdayAugust 27 at 730 p.m in the Borough Conference Room and wouldholdthe regularly scheduled work session immediately following The next regular meeting was scheduled on ThursdaySeptember at 730 p.m in the Borough Assembly Chambers ADJOURNMENT LYNCH moved to adjourn the meeting ROLL CALL VOTEON MOTION CARRIED UNANIMOUSLY Skinner Symmons Griffin LeDoux Lynch and Rohrer The meeting was adjourned at 1035 p.m KODIAK ISLAND BOROUGH ATTEST Jerrol Frierd borough Mayor j4/JV Nova Javier MC Borough Clerk Approved on September 2015 Kodiak Island Borough Assembly Regular Meeting Minutes August 20 2015 Page 1553