01_OKODIAKISLAND BOROUGH
Assembly RegularMeeting
August 20 2015
regularmeeting of theKodiak Island BoroughAssembly was held on August 20 2015 in the
Assembly Chambers of theKodiak Island Borough Building 710 Mill Bay Road The meeting
was calledto order at 730 p.m
The invocation was givenby Major Michael Bates of theSalvation Army Deputy Presiding
Officer led the Pledge of Allegiance
Present were Assembly members Aaron GriffinLarry LeDoux Chris Lynch Dan Rohrer
Rebecca Skinner and Dennis Symmons Also present were BoroughManager Bud Cassidy
Assessor Bill Roberts Engineering and FacilitiesDirector Bob Tucker Finance DirectorKarl
Short Borough Clerk Nova Javier and Deputy ClerkJessica Kilborn
GRIFFIN moved to excuse Mayor Jerrol Friend who was attending the Alaska Municipal League
Summer Meeting in Ketchikan and Assembly member Frank Peterson who was absent due to
personal leave
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY
APPROVALOFAGENDA
GRIFFIN moved to approve the agenda
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY
APPROVAL OF MINUTES
None
AWARDS AND PRESENTATIONS
Manager Cassidy presented the Employee of the Quarter Award for the second quarter of 2015
to Sharon BlakesleeProgrammer/Analyst in the Information Technologydepartment
Manager Cassidypresentedten-yearLongevity Award to Tom Slagle Baler Operator at the
Borough Landfill
Manager Cassidy provided an update on the Managers Officeto the Assembly which consisted
of education on local government duties and powers
CITIZENS COMMENTS
Judi Kidder spoke in support of Ordinance No FY2016-02 Borough Land Committee
Kodiak Island Borough Assembly Regular Meeting Minutes
August 20 2015 Page 1544
Ally Strong spoke onthe drug and alcohol problems in the community andadvocated for
services to assist with the problems
MelStephens spoke against the Hiring of Resource Management Officer at salary higher
thanthe Managers authority
Wayne Aboussleman spoke in support of hiring Fire Chief for Bayside Fire Department
Jonathan Strongrepresenting the Senior Citizens of Kodiak and Kodiak Area Transit System
thankedthe Assembly for its support of the non-profit funding and spoke on Resolution No
FY20 16-04
COMMITTEE REPORTS
None
PUBLIC HEARING
Ordinance No FY2016-02 Amending Title Administration and Personnel by Adding
Chapter 2.160 Borough LandsCommittee
LEDOUX moved to adopt Ordinance No FY2016-02
Clerks Note substituted version of Ordinance No FY2016-02 adding an Ex-Officio City
Council representative was provided
The Borough Lands Committee ordinance was requested by Mayor Friend The Committee
wouldbe responsible for review ofreal property acquisition and disposal of borough land and it
would also provide forum for input and recommendations to the Assembly
The powers and duties of the Borough Lands Committee would be
Assist in identifying creative andworkable solutions to ongoing and emerging issues in
selection acquisition management and disposal of borough real property and resources
Provide input for potential land sale plans
Provide input forutilization of borough land that achieves multiple land and housing
options
Collaborate andseek input with private land owners when considering whether borough
land shouldbe developed
Provide for balanced consideration and representation of the viewpointsproblems and
issues regarding borough real property and resources
Provide forum for discussing development of specific sites and projects
LEDOUX moved to amend Ordinance No FY2016-02 by substitution
ROLL CALL VOTEON MOTION TOAMEND CARRIED UNANIMOUSLY Griffin LeDoux
Lynch Rohrer Skinner and Symmons
Deputy Presiding Officer Rohrer opened the public hearing
Kodiak Island Borough Assembly Regular Meeting Minutes
August 20 2015 Page 1545
Mel Stephens spoke in opposition of Ordinance No FY2016-02
Scott Arndt spoke in support of Ordinance No FY2016-02
Deputy Presiding Officer Rohrer closedthe public hearing
ROLL CALL VOTE ON MAINMOTIONAS AMENDED CARRIED FIVE TO ONE LeDoux
Rohrer Skinner Symmons and Griffin Ayes Lynch No
BOROUGHMANAGERS REPORT
Manager Cassidyreported on the following
NOAA leaseextension for theKodiak Fisheries Research Center facility
Community issue with the lack of State drug enforcement officer
Status on the hiring of Bayside Fire Chief
Upcoming presentation at the next work sessionfromGreatlandTrust regarding timber
rights at Termination Point and Long Island
Alaska Native Tribal Health Consortium presentation on its hospital management plan at
the September 10 work session
MESSAGES FROM THE BOROUGHMAYOR
Deputy Presiding Officer Rohrer announced that Mayor Friend was representing the Borough at
the Alaska Municipal League meeting in Ketchikan
UNFINISHEDBUSINESS
Ordinance No FY2OI 5-11 Amending Various Sections in Title Revenue and Finance
Chapter 3.40 Personal Property Tax
This ordinance was postponed from the May 21 2015 regular Assemblymeeting The motion
beforethe Assembly was to adopt Ordinance No FY20 5-11
Boats and vessels with an overall length longer than 20 feet measured bow to stern and used
for commercial purposes were currently taxed atrateof $1 per foot One purpose of the tax
was totrack vessels forfuture ad valoremtaxation In addition to the vessel personalproperty
tax the Borough collected both raw fish tax and severance taxfrom the fishing fleet
The tax rate of $1 per foot in tax did not provide enough funds to make the administration and
maintenance of these personalproperty accountscost effective for the Borough therefore it
was the Assessors recommendation to remove section 3.40.070 Classification of boats and
vesselsfrom the Borough Code
ROLL CALL VOTE ON MOTION CARRIED UANIMOUSLY Lynch Rohrer Skinner Symmons
Griffin and LeDoux
Kodiak Island Borough Assembly Regular Meeting Minutes
August20 2015 Page 1546
NEW BUSINESS
Contracts
Contract No FY2016-15 Leachate Treatment Plant Carbon Source Chemicals
Procurement
LEDOUX moved to authorize the Manager to execute Contract No FY2016-15 with
Environmental Operating Solutions of Bourne MA for Micro-C 2000 in an amount of $5.25 per
gallon and notto exceed $136000 per year for the term of the contract
The new Leachate Treatment Plant LTP required several different chemicals to treat leachate
andcleanthe Membrane Bioreactor MBR system One of the required chemicals was
carbonsourcewhichactedas food for the micro-organisms that digest and remove organic
material in the leachateWhilethere were several different providers of carbon sources the
specifications for Micro-C proprietary product manufactured by Environmental Operating
Solutions EOS were used by CH2M Hill for modeling and initial volumetric calculationsfor
startup of the LTP Both CH2MHiIIand General Electric the provider of the MBR recommended
use of Micro-C for startup and commissioning of the LTP
Current modeling indicated the plant would require approximately 2170 gallons of Micro-C per
month The number could fluctuate up or down over time depending on theconcentration of the
leachate EOS offeredto provide Micro-C for $5.25 per gallon meaning one-year contract was
potentially worth approximately $136000 Because theexact quantity that wouldbe required
was unknown staff proposedawarding contract to EOS to provide Micro-C for $5.25 per
gallon Payment would be made based on actual quantities provided
Since there was requirement for chemicals during startup and commissioning of the LTP the
Alaska Department of EnvironmentalConservationauthorized use of project loans to pay
portion of the costs It was anticipated that startup and commissioning would require
approximately six months of Micro-C The balancewould be paid for as an operational cost from
the Landfill budget
The otherchemicals required for the treatment process citric acid sodium hydroxide and
sodium hypochlorite were issued as bid package and contract was submitted for Assembly
approval
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY Rohrer Skinner Symmons
Griffin LeDoux and Lynch
Contract No FY2016-16 Leachate Treatment Plant Chemicals Procurement
GRIFFIN moved to authorize the Manager to execute Contract No FY2016-16 with Univar USA
Inc of Anchorage Alaska for Leachate Treatment Plant Chemicals in an amount of $9.55 per
gallon for citric acid $5.25 per gallon for sodium hydroxide and $5.80 per gallon for sodium
hypochlorite for the total amount notto exceed $147000 per year for the term of thecontract
Kodiak Island Borough Assembly Regular Meeting Minutes
August 20 2015 Page 1547
The new Leachate Treatment Plant LIP required several different chemicals to treat leachate
and cleanthe Membrane Bioreactor MBR system including citric acid sodium hydroxide and
sodium hypochlorite The sodium hypochlorite wasused to break down nitrates and aided in the
degradation of theleachate components The citric acid and sodium hydroxide were used to
cleanthe MBR equipment carbon source was also required for operation of the MBR and
separate contract for that material was submitted for Assembly approval
Current modeling indicated that on anannual basis the plant would require approximately 350
gallons of citric acid 27000 gallons of sodium hydroxide and450 gallons of sodium
hypochlorite Theseamounts could fluctuate up or down over time depending on the
concentration of the leachate
Staff issued bid package on July 2015 for procurement of the chemicals and the bid period
closed on July 31 2015 Despite placing newspaper ads in Kodiak Anchorage and Seattle
only one bid was received from Univar USA Inc of Anchorage Multiplying Univars unitbid
prices by the projected amount of each chemical required meant one-year contract was
potentially worth approximately $147000 Because theexact quantity of each chemical that
would be required wasunknown staff proposedawarding the contractto Univar based onthe
unit prices provided inits bid Payment would be made on actual quantities provided
Since there was requirement for chemicals during startup and commissioning of the LIP the
Alaska Department of EnvironmentalConservationauthorized use of project loans to pay
portion of the costs It was anticipated that startup and commissioning would require
approximately six months of chemicals The balance would be paid for asan operational cost
from the Landfill budget
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY Skinner Symmons Griffin
LeDoux Lynch and Rohrer
Resolutions
Resolution No FY2016-04 Approving Fiscal Year 2016 Kodiak Island Borough Non Profit
Funding
GRIFFIN moved to adopt Resolution No FY2016-04
The Borough was fortunate to enjoy the efforts of many benevolent non-profit organizations that
provided services that enriched the lives of Kodiak residents The Kodiak charitable non-profit
organizations provided humanitarianservices that many of the community members relied
upon These organizationsprovided expanded education cultural and health services that
couldnt be provided through the ordinarygovernmental budget
These organizations expanded the services that could be provided with limited funds through
the utilizationof volunteers The viability of theseservices was fundamental to the quality of life
enjoyed in the community
Kodiak Island Borough Assembly Regular Meeting Minutes
August 20 2015 Page 1548
Based on the discussion at the July 30th work session the Assembly recommended funding as
reflected in the resolution
Total amount requested for FY2016 $510699.54
Total amount appropriated for FY20 16 $390000
Total amount paid w/o organizations paid via tourism development fund $390000
Total amount paid from the tourism development fund $54017.00
Total amount $444017
The following organizations were funded through the Tourism Development Fund Alutiiq
Museum and ArchaeologicalRepository Kodiak Arts Council Kodiak Maritime Museum and
Kodiak Historical Society
LYNCH moved to amend Resolution No FY2016-04 by deleting the Contingency amount of
$9850 and adding $2180 to the BrotherFrancisShelter for total of $56180 and adding
$6670 to theKodiak Island Food Bank for total of $45120
ROLLCALL VOTEON MOTION TOAMEND CARRIED UNANIMOUSLY Symmons Griffin
LeDoux Lynch Rohrer and Skinner
ROLL CALL VOTEON MAIN MOTIONAS AMENDED CARRIED UNANIMOUSLY Griffin
LeDoux Lynch Rohrer Skinner and Symmons
Clerks Note $1000 was leftin the contingency account
Resolution No FY2016-05 Authorizing the Borough to Issue General Obligation School
Bonds in the Principal Amount notto Exceed $11000000 to Provide Funds for School and
Related Capital Improvements in the Borough and to Pay Costs of Issuing the Bonds Fixing
Certain Detailsof Such Bonds Authorizing Their Sale and Providing for Related Matters
LYNCH moved to adopt Resolution No FY2016-05
Clerks Note substituted version of Resolution No FY2016-05 amending the principal amount
to $8000000 and changing the interest payment date to April 2016 was provided
At the October 2009 regular Borough election the voters approved selling $76310000 in
general obligation bonds The resolution approved the sale of those bondsand set certain
details of the bonds The Borough had not issued the entire authorized amount of the bondsand
this was the fourth bond sale relatedto the project
The bond issue was reimbursable by theState of Alaska at 70%
LYNCH moved to amend Resolution No FY2016-05 by substitution
ROLL CALL VOTEON MOTIONTO AMEND CARRIED UNANIMOUSLY LeDoux Lynch
Rohrer Skinner Symmons and Griffin
Kodiak Island Borough Assembly Regular Meeting Minutes
August 20 2015 Page 1549
ROLL CALL VOTE ON MAINMOTIONAS AMENDED CARRIED UNANIMOUSLY Lynch
Rohrer Skinner Symmons Griffin and LeDoux
Resolution No FY2016-06 Authorizing the Borough to Issue General Obligation School
Bonds in the Principal Amount notto Exceed $10230000 to Provide Funds to Financethe
Renewaland Replacement Schedule Related to Borough-Owned School Facilities Projects
Which are 70%Reimbursable by theState of Alaska and to Pay Costs of Issuing the Bonds
Fixing Certain Detailsof Such Bonds Authorizing Their Sale and Providing for Related
Matters
LEDOUX moved to adopt Resolution No FY2016-06
Per the October 2014 election the Boroughcan issue $10230000 in general obligation
bonds for therenewal and replacement of borough owned school facilities Thebonds are 70%
reimbursable by theState of Alaska The Borough wished to sell the bonds through theAlaska
Bond Bank
The resolution authorized the sale of the bondsand setcertaindetails of the bonds The
resolution was similar to the resolutions the Borough used to sell all of its previous bonds
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY Rohrer Skinner Symmons
Griffin LeDoux and Lynch
Resolution No FY2016-07 Authorizing the Borough to IssueGeneral Obligation School
Refunding Bond in the Principal Amount notto Exceed $5970000 to Refund Certain
Principal Installments of an Outstanding General Obligation School Bond of the Borough
and to Pay Costs of Issuing the Bond Fixing Certain Detailsof Such Bond Authorizing Its
Sale and Providing For Related Matters
LYNCH moved to adopt Resolution No FY2016-07
Working with the Bondbank the Borough would be able to refinance the 2008bond issue for an
anticipated net savings of $241228 sincethe state wouldreceive 70%of the refund The
Borough would save 30%or $72368
This resolution authorized thesale of the bonds and set the details of the issue
ROLL CALL VOTE ON MOTION CARRIEDUNIANIMOUSLY Skinner Symmons Griffin
LeDoux Lynch and Rohrer
Resolution No FY2016-08 Amending the FeeSchedule to Waive CertainPermit Fees
Associated with Moving Mobile Homes From Jackson Mobile Home Park
GRIFFIN moved to adopt Resolution No FY2016-08
Kodiak Island Borough Assembly Regular Meeting Minutes
August20 2015 Page 1550
The resolution wouldwaive particular fees ZoningCompliance Building Electrical and
Plumbing permits relating to the relocationof mobile homes from Jackson Mobile Home Park to
another park or parcel allowedunder zoning codes The City of Kodiak indicated that it would
take similar actionat the City Council meeting in September
ROLL CALL VOTEON MOTIONCARRIED UNANIMOUSLY Symmons Griffin LeDoux
Lynch Rohrer and Skinner
Ordinances for Introduction
None
Other Items
Confirmation of MayoralAppointments of AssemblyRepresentatives to theKodiak
Workforce Regional Advisory Council Kodiak Fisheries Work Group and Assembly
Representative to the City ofPort Lions
LEDOUX moved to confirm the following Mayoral appointments of Assembly member Symmons
to theKodiakWorkforce Regional Advisory Council and as the Assembly Representative to the
City ofPort Lions and Assembly member Skinner to theKodiak Fisheries Work Group
Withthe recent appointment of Assembly member Symmons to the Assembly Mayor Friend
asked to fill thevacated seats as follows
KodiakWorkforce Regional Advisory Council Assembly member Symmons
Assembly Representative to the City ofPort Lions Assembly member Symmons
Kodiak Fisheries Work GroupAssembly member Skinner
The complete list of Assembly member representatives to Boards Committees and
Commissions and Councils and Assembly representatives to the rural communities was
provided
ROLL CALL VOTE ON MOTIONCARRIED UNANIMOUSLY Griffin LeDoux Lynch Rohrer
Skinner and Symmons
Hiring of Resource Management Officer
LYNCH moved to approve the hiring of the selected applicant as the Resource Management
Officer at Range 21.5 Step of the salary schedule
The position of the Resource Management Officer was vacated in late January of this year The
vacancy was advertised and applications were acceptedaccording to Borough policy One
applicant rose to the top he was interviewed and tentatively selected The negotiation process
resulted in startingsalary above the Managers authority for approval
The selected applicant was former Borough employee with extensive experience related to
land use and public process Due to the applicants background and experience the Manager
believed that startingsalary at Range 21.5 Step was appropriate
Kodiak Island Borough Assembly Regular Meeting Minutes
August 20 2015 Page 1551
ROLL CALL VOTE ON MOTION CARRIED FOUR TO TWO LeDoux Lynch Rohrer and
Griffin Ayes Skinner and Symmons Noes
GRIFFIN moved to move Citizens Comments beforetheExecutive Session
VOICE VOTEON MOTION CARRIED UNANIMOUSLY
CITIZENS COMMENTS
Judi Kidder thankedthe Assembly for adopting Resolution No FY2016-08 and for the efforts of
transparency and information sharing for the sake of the community members
Ten Storchthanked the Assembly for adopting the amendments to Resolution No FY2016-04
Karen Barker spoke on concerns regarding the lackof hiring Fire Chief at the Bayside Fire
Department
EXECUTIVESESSION
Borough Clerks Performance Evaluation
LYNCH moved to convene into executive session to discuss the Borough Clerks performance
evaluation subject that qualifies for executive session as matter that may tend to prejudice
her reputation or character
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY Lynch Rohrer Skinner
Symmons Griffin and LeDoux
LYNCH moved toinvite the Deputy Presiding Officer Assembly and Clerk into executive
session
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY Rohrer Skinner Symmons
Griffin LeDoux and Lynch
After the vote Deputy Presiding Officer Rohrerrecessed the regular meeting at 945 p.m and
convened theexecutive session
Upon returning fromthe executive session Deputy Presiding Officer Rohrer reconvenedthe
regularmeeting at 1025 p.m andannounced no action was to betaken as result of the
executive session
ASSEMBLY MEMBERS COMMENTS
Assembly member Symmons thankedthe Planning and Zoning Commission for its hard work
Assembly member LeDoux thanked Finance Director Short for hisattentionto the bonds and his
willingness to answer the Assemblys questions He thankedthe candidates for filing for the
Kodiak Island Borough Assembly Regular Meeting Minutes
August 20 2015 Page 1552
upcoming election and spoke to concernson the lackof hiring Fire Chief at Bayside Fire
Station
Assembly member Lynch announced upcoming Kodiak Fisheries Work Group meetings and the
scheduled community forum
Assembly members Rohrer and Skinner congratulated the Employee of the Quarter and
Longevity Award recipients
Assembly member Skinner expressed appreciation for the election candidates willingness to
serve She thankedthe public for its participation at public meetings and for those who
volunteered to serveon boards and committees
Assembly member Griffin spoke to the state-wideissue ofnot being able to fill key positions for
state and local government jobs due to the PERS system defined benefit program
Assembly member Rohrer expressed concern on the Bayside Fire Chief vacant position and
asked Manager Cassidy to provide status update at thenext work session
Announcements
The Assembly wouldhold special meeting on ThursdayAugust 27 at 730 p.m in the
Borough Conference Room and wouldholdthe regularly scheduled work session immediately
following The next regular meeting was scheduled on ThursdaySeptember at 730 p.m in
the Borough Assembly Chambers
ADJOURNMENT
LYNCH moved to adjourn the meeting
ROLL CALL VOTEON MOTION CARRIED UNANIMOUSLY Skinner Symmons Griffin
LeDoux Lynch and Rohrer
The meeting was adjourned at 1035 p.m
KODIAK ISLAND BOROUGH
ATTEST Jerrol Frierd borough Mayor
j4/JV
Nova Javier MC Borough Clerk
Approved on September 2015
Kodiak Island Borough Assembly Regular Meeting Minutes
August 20 2015 Page 1553