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2015-08-13 Work Session Kodiak Island Borough Assembly Regular Work Session Thursday, August 13, 2015, 7:30 p.m., Borough Conference Room Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda packet and seek or receive information from staff.Although additional items not listed on the work session agenda are discussed when introduced by the Mayor,Assembly,or staff,no formal action is taken at work sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda,Citizen's comments at work sessions are NOT considered part of the official record.Citizen's comments intended for the"official record'should be made at a regular Assembly meeting. Page 1. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 2. AGENDA ITEMS 14 a. Non Profit Funding Discussion Resolution No. FY2016-04 n Profit Fundin Resolution Version Rohrer i 1 n Profit Resolution.pdf 15 - 16 b. Debrief of the FY2016 Budget and Budget Process Aaagmbly Budget Calendar f cs i ° f 17 - 18 C. Direction Regarding Surplus KHS Project Bonds Kodiak Memo i gh School Project ContingenCV.Ddf 19 d. Renewal and Replacement Projects State Construction Agreements Bond d_ „ c 3. PACKET REVIEW PUBLIC HEARING Ordinance No. FY2016-02 Amending Title 2 Administration and Personnel by Adding Chapter 2.160 Borough Lands Committee. UNFINISHED BUSINESS Ordinance No. FY2015-11 Amending Various Sections in Title 3 Revenue and Finance Chapter 3.40 Personal Property Tax. NEW BUSINESS CONTRACTS Contract No. FY2016-15 Leachate Treatment Plant Carbon Source Chemicals Procurement. Contract No. FY2016-16 Leachate Treatment Plant Chemicals Visit our website at ww �� °ebi ��ill � m ll o lio i. � �� Ik r t r n WWW k �ioa �h��i k @KodiaiCB1 of 19 Page 7 of 19 Procurement. Resolution No. FY2016-04 Approving the Fiscal Year 2016 Kodiak Island Borough Non-Profit Funding. Resolution No. FY2016-05 Authorizing the Borough to Issue General Obligation School Bonds in the Principal Amount not to Exceed $11,000,000 to Provide Funds for School and Related Capital Improvements in the Borough and to Pay Costs of Issuing the Bonds, Fixing Certain Details of Such Bonds, Authorizing Their Sale, and Providing for Related Matters. Resolution No. FY2016-06 Authorizing the Borough to Issue General Obligation School Bonds in the Principal Amount not to Exceed $10,230,000 to Provide Funds to Finance the Renewal and Replacement Schedule Related to Borough-Owned School Facilities, Projects Which are 70% Reimbursable by the State of Alaska and to Pay Costs of Issuing the Bonds, Fixing Certain Details of Such Bonds, Authorizing Their Sale, and Providing for Related Matters. Resolution No. FY2016-07 Authorizing the Borough to Issue a General Obligation School Refunding Bond in the Principal Amount not to Exceed $5,970,000 to Refund Certain Principal Installments of an Outstanding General Obligation School Bond of the Borough and to Pay Costs of Issuing the Bond, Fixing Certain Details of Such Bond, Authorizing Its Sale, and Providing For Related Matters. Resolution No. FY2016-08 Amending the Fee Schedule to Waive Certain Permit Fees Associated with Moving Mobile Homes From Jackson Mobile Home Park. OTHER ITEMS Confirmation of Mayoral Appointments of Assembly Representative(s) to the Kodiak Workforce Regional Advisory Council, Kodiak Fisheries Work Group, and Assembly Representative to the City of Port Lions. Hiring of a Resource Management Officer. EXECUTIVE SESSION Borough Clerk's Performance Evaluation. 4. MANAGER'S COMMENTS 5. CLERK'S COMMENTS 6. MAYOR'S COMMENTS 7. ASSEMBLY MEMBERS COMMENTS 8. FUTURE DISCUSSION ITEMS Visit our website at 91 ��I��a��N��l�� p INVV�m� �mlN�i�,u�IN� �:�a��IN"��NhUi�all��l'i��;��a�i� I�u @KodiakBorough Page 2 of 19 a. Budget Debriefing, Budget Meetings with the City/School District, Renewal and Replacement Projects Funding, SD Mental Health Services Provided by the Counseling Center, School District Rental Rates, K1B Vacant Positions, Public/Private Land Development Partnership, MHP Land Sale, Teleconferencing Ordinance, !n-Kind Documents, Action Plans, Vessel Personal Property Taxes, Traffic Along Mill Bay Road, KFAC Structure and Purpose, Affordable Housing in Kodiak, Village Presentations at Regular Meetings, Contracting and Procurement Process, KUBS Presentation, Review of the Salary Schedule Visit our website at ��u.ruullimlll°?uiru�llhuriu�ull„i @KodiakBorough � ..° ”. � -°�°�°�°�°�°�°�°�°--- Page 3 of 19 AGENDA ITEM #2.a. KODIAK ISLAND BOROUGH AGENDA STATEMENT AUGUST 20.2015 �� , ✓%� ASSEMBLY REGULAR MEETING TITLE: Resolution No. FY2016-04 Approving Fiscal Year 2016 Kodiak Island Borough Non Profit Funding. ORIGINATOR: Bud Cassidy FISCAL IMPACT: Yes FUNDS AVAILABLE: Yes Account Number. Amount Budgeted: $390,000 SUMMARY STATEMENT: The Kodiak Island Borough is fortunate to enjoy the efforts of many benevolent non-profit organizations that provide services that enrich our lives.The Kodiak charitable non-profit organizations provide humanitarian services that many of our community members rely upon.These organizations provide expanded education,cultural,and health services that cannot be provided through the ordinary governmental budget. These organizations expand the services that can be provided,with limited funds,through the utilization of volunteers.The viability of these services is fundamental to the quality of life enjoyed in the community. Based on the discussion at the July 30th work session,the Assembly recommended funding as reflected in the attached resolution. Total amount requested for FY2016 $510,699.54 Total amount appropriated for FY2016 $390,000.00 Total amount paid(w/o organizations paid via $390,000.00 tourism development fund) Total amount paid from the tourism $54,017.00 development fund Total amount $444,017 The following organizations will funded through the Tourism Development Fund: + Alutiiq Museum and Archaeological Repository • Kodiak Arts Council • Kodiak Maritime Museum • Kodiak Historical Society RECOMMENDED MOTION: Move to adopt Resolution No. FY2016-04. Kodiak island Borough Page 4 of 19 Non Profit Funding Discussion AGENDA ITEM #2.a. 1 Introduced bye Borough Manager 2 Requested by, Borough Assembly 3 Drafted by Special Projects Support Introduced om 09010/2015 4 Adopted om 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO.FY2016-04 8 9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY IQ APPROVING FISCAL YEAR 2016 KODIAK ISLAND BOROUGH NON- 11 PROFIT FUNDING 12 13 WHEREAS, the Kodiak Island Borough is fortunate to enjoy the efforts of many 14 benevolent non-profit organizations that provide services that enrich our lives and 15 16 WHEREAS, Kodiak Area charitable non-profit organizations provide humanitarian services 17 that many of our community members rely upon;and 18 19 WHEREAS, these organizations provide expanded education, cultural, and health 20 services that cannot be provided through the ordinary governmental budget;and 21 22 WHEREAS, these organizations expand the services that can be provided, with limited 23 funds,through the utilization of volunteers,and 24 25 WHEREAS, the viability of these services is fundamental to the quality of life enjoyed in 26 the community;and 27 28 WHEREAS, the Kodiak Island'Borough Assembly appropriated a total of $390,000 for 29 FY2016 and the funding to the Non-Profits listed below is$390,000;and 30 31 WHEREAS, an additional $54,017 will fund four non-profit organizations via the Tourism 32 Development Fund. 33 34 NOW,THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 35 BOROUGH that the Kodiak Island Borough contributions to non profits will be allocated per 36 the attached spreadsheet. 37 38 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 39 THIS DAY OF .2015 40 41 KODIAK ISLAND BOROUGH 42 43 44 ATTEST: Jerrol Friend.Borough Mayor 45 46 47 Nova M.Javier,MMC,Borough Clerk Kodiak Island Borough,,Alaska Resolution No.FY2016-04 Page 1 of 1 Page 5 of 19 Non Profit Funding Discussion _._.—_._._w.w__w______________________________ .. .. ............... mm. m 1101UA qP wN •,, _ Rl�lfR10NmR WP Rrf1 Y{b. r,.,. .......... 8°s�s a i9 EMMM..9�s "euamarr MIJEf broa a br w brt.mro '�ahprnrr+eae �mu,w + " L n� a►� l �� 6 KOnH0.#OUmw q�mnxAl .§PP.ACmu BR'hgA'>tt &4Mn 68mm:1m $}WY�m'YPm'�bYm1.8M1N $YRn B .mem r. $}'.VPMmv EZ EM.ngd} _ b9RR SAlI' MLMAFN',ml b }{�"Y 4.Pod BaA.aamwm Bnxnwaarw e�o ..ui attrxmn �.m% eM Ww�wnp �KKlWMYI }wwmw:_ Yt+to.mim &AmnRam n merzmNw...aacr.zcm um 1,IR0✓lilm 6xtiuw:. bbxx..wtmnro� &na.PmmxmM Stier b }Nmurum ,uproittw+ BO Vim.Reim C,lumMP m mu WaO ,,,,,,$ fi n' 8 'bmM. -IMUV!> �$A�#hNl mN bIIR�F6t Nltt bRARW9d. 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Na'si d �Em ¢W 88 MIS 6� 9p9¢t aea 68 20 �IIM!"�M��iY�11i1'�KK`,MN'J�IN$M,�„IM'�pll"61�1 d� R ®&9%388 ® � mo-s wrllla amamm 16� NdaCauR!a Z n s� r C 0, _ n a a 4 AGENDA ITEM#2.a. nonprofit Application List of Board status Mission Received Members letter Statement Organization By 4124115 Attached? Attached? Attached? Alutiiq Museum&Archaeological Reposit yes yes yes yes American Red Cross' No yes yes no Brother Francis Shelter yes yes yes yes Hope Community Resources yes yes yes yes Hospice of Kodiak yes yes yes yes Humane Society yes yes yes yes Kodiak Archipelago Leadership Institute yes yes yes yes Kodiak Area Native Association-WIC yes yes yes yes Kodiak Area Transit System yes yes yes yes Kodiak Arts Council yes yes yes yes Kodiak Island Food Bank yes yes yes yes Kodiak Girl Scouts yes yes yes no Kodiak Historical Society yes yes yes yes Kodiak Community Health Center yes yes yes yes Kodiak Island Sportsmans Association yes yes yes yes Kodiak Maritime Museum yes yes yes yes Kodiak Public Broadcasting yes yes yes yes Kodiak RurAL CAP yes yes yes yes Kodiak Soil&Water Conservation District yes yes yes yes Kodiak Teen Court' yes yes yes yes Kodiak Women's Resource&Crisis Cent yes yes yes yes Marian Center yes yes yes yes Providence Counseling Center yes yes yes yes Providence Medical Center Kindness Prot yes yes yes yes Salvation Army yes yes yes yes Senior Citizens of Kodiak yes yes yes yes Special Olympics Alaska,Kodiak Commu yes no yes yes SL Paul Preschool yes yes yes no Threshold Services yes yes yes yes Page 9 of 19 Non Profit Funding Discussion AGENDA ITEM #2.a. Long range,Business, Audited or Latest Grant Strategic or Devi: Reviewed Financials Report plan attached? Financials? Included? Recd? strategic plan as of 12/31/13 yes Yes req PrioritieslPlarwsion as of 613011014 n1a Yes req Did not receive notification,contr strategic plan n/a Yes Yes req strategic plan as of 613011014 Na Yes req strategic plan n/a yes yes req strategic plan,action plan n1a yes Yes req strategic plan Na Yes n/a strategic plan as of 9130114 Na Yes req strategic plan as of 6130114 Yes n1a req strategic plan Na Yes Yes required business plan as of 6130114 Na Yes required no as of 9130114 Na n1a strategic plan as of 6131/13 Na Yes required strategic plan as of 12131113 Na Yes required no Na yes n/a strategic plan Na yes n/a strategic plan as of 6130114 Na Yes required strategic plan as of 9130114 Na n/a strategic plan,annual work plan Na yes Yes required no n1a Yes Yes required five year plan as of 6134113 Yes Yes required annual plan n1a Yes yes required action plan as of 12/31/13 n1a Yes required strategic plan as of 12/31/13 n/a n/a strategic plan as of 9130114 n1a n/a strategic plan as of 6130114 n/a Yes required no Na Yes n/a annual(program) report Na Yes n/a strategic plan Na Yes n/a Page 10 of 19 Non Profit Funding Discussion ........... ........ ........... ffimi�` Wma ............ ....... kUpp, 5--r J, !FmF S'tmiiao 6 Imn S I laclit DaMo ORAWW'j www-i OAWWd S A98aa9W $-UAWM a Fai linpa @.. .mm q,! 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Due to the size of the nonprofit binders,a separate folder/tab was created and the information Is available on the following links-, Open: Final Open PDF: iDd akak.chok.web netL c(a en I ----------- Final Open Splitscreen- M .................................... ..................................................... PAMCb-jadj ti ggv'�:LNf akn,,/, �g�U� :116156 Below Is a screenshot of the Information that Is available to the Assembly and the public: Rsksted Inlao atlon • Non•Proft Fw"diing 01jV06 Discuss6an 201141113 Ni. 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Assembly Member Rohrer 2 Proposed by Requested by: Borough Assembly 3 Assembly member Dan Rohrer Dratted by: Borough Assembly Introduced on: =2012015 4 __... .. e' Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO.FY2016-04 8 9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 10 APPROVING FISCAL YEAR 2016 KODIAK ISLAND BOROUGH NON- 11 PROFIT FUNDING 12 13 WHEREAS, the Kodiak island Borough is fortunate to enjoy the efforts of many 14 benevolent non-profit organizations that provide services that enrich our lives; and 15 16 WHEREAS, Kodiak Area charitable non-profit organizations provide humanitarian services 17 that many of our community members rely upon;and 18 19 WHEREAS, these organizations provide expanded education, cultural, and health 20 services that cannot be provided through the ordinary governmental budget;and 21 22 WHEREAS, these organizations expand the services that can be provided, with limited 23 funds,through the utilization of volunteers;and 24 25 WHEREAS, these organizations all fit within the adopted powers of the Kodiak Island 26 Borough; and 27 28 WHEREAS, these organizations requested a total of$520,699.54;and 29 30 WHEREAS, the Kodiak Island Borough Assembly appropriated a total of $390,000 for 31 FY2016 and the funding to the Non-Profits listed below is$390,000. 32 33 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 34 BOROUGH that the Kodiak Island Borough contributions to non profits will be allocated per 35 the attached spreadsheet. 36 37 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 38 THIS DAY OF 92015 39 40 KODIAK ISLAND BOROUGH 41 42 43 ATTEST: Jerrol Friend, Borough Mayor 44 45 46 Nova M.Javier, MMC, Borough Clerk 47 Kodiak Island Borough,Alaska Resolution No. FY2016-134 Page 1 of 2 Page 13 of 19 Non Profit Funding Discussion AGENDA ITEM #2-a- SA OM.W $7944x00 Sa40ao oa 554,504 aa+ $5a Oao ad o noo oo K s Re a sts Center 1 $60,0.% $60,000.00 Brother Fran, rancis Shelter , �Nrnri Kodak Island Food sank $45,120 00 545,120 $41,31004 $37,500 00 $31,300 t $37,560 00 ,mgr Seruar C�t¢ens d Kodiak $45,Oo0 00 $4r,00Q I $35,00000+ $35,00400( $M,000. $35,000 i 1, Pmndence Counse@ Carder f J 'OOQ 44� �e�44Q„$4ZD QO f $2-,66666 $B4O00.00 x$3,004 00( Kodak Cow Heakh Cater 00a 00� $20,0010M 000 00� $11,000.001 000i $20,000.0," Kadiak Arts Counci m„�. „$15,$16,W.00%4Ia$15,DOd Od $15006 $15,00000 Kadrak Area Trdnsd S em o 000 W 004 000 d0 00090 00000 000 OM Kdak Area e d.C.,.ross H , , � . � m Ko k public 1 �,009 519,o4aa $0 o4 o $7, 90 $r�4aa� $7 94 . ...m „,. ,. .....P .n; ,9000 ��,10166�161.0 � $7 I $7, 6 U „ $511w.00 $511M.00 11 K $5,101% $5,100.00 ,1 �Nu ecommuno Resources ' $5,540.00 $5,W.00 ,0w ,0M00 $5,MO00� $5,00000Y Kodak Sal 8 Water Ca�senr, un[kstnctfi, $7,700 0o p $7,300 00f $6,90000 '004.04 i+1+, ,000. 006 00 lf�J 68500 6S5 OB g20 00, Humane Saciet , $5,00000 $5,40000 $5,90040 $4, $4, $4, q Kodak Manhn,e Museum W „ $12,121 lil' $ F 00 $9,]2600 $8,91404 $7,41000 %9, , ftliak _„ . .. m pf � i SakadronmAmry $35,000 ao, $0 OOi $10,04990' $10,94a o41 $10 ado oil Si4 ozoa� l $la, Hos pce d n ..o �,..., ' !T 00 +�,Una'� $910111112� Kcdak b&CAP Head SIM $9,00000 $000 $9,00000 $9 s.Alaska KadLik Conrrw�nty $7,500 00 $000 $7,5aa 00 $1,300 57,500. $1,SIi0 a0� . ..,�� Manan Cuter $5,000.000 $5,000 001 $000 $000 $0.00! $0 � a Kodiak Gal scans 51,040.00 $0 O0 $2,20096 $l O W $1,006 � $1,009 001 Thiesholcl S e$ 5 , KodrakkWcfa ela o�Leadersinph�st ute $7,ipp0o $001} $000 $ 5004 $000' 0.q4 m , Prundence Medical Center lCmdness P�� 000.00 $000 00 00H 90� 00° � � �° So So , St Pa�E Pr � 00 $O.OD � $0 $0 d ,,.,..,,,w u _ „ , w Koft IsW S�ortsum Assouahan $1,500F OO: $0.00i $0.00 $0.00, $0.001 $0.00, ® , 5 year average but the high year was tIu � j High Year �5 year we e i Museum �New Applicants sot 15%reduction 48 Kodiak island Borough,Alaska Resolution No.FY201&04 Page 2 of Page 14o1 Non Profit Funding issi AGENDA ITEM #2.b. FY16 BUDGET CALENDAR I : VIII11110 11 !�: 111 111111 1111M 11111111 IN d January January 17,2015 KIS Strategic Planning January January 8,2015 Adopt a KIB Communities CIP List January January 15 2015 KIBSD preliminary budget to School Board by January 15 DoR Publishes Revenue Sharing Population Determinations January 15 Personal Property Tax Returns due January, 15 Application for , pp real property(tax)exemptions due mid January Assessor's property tax projection to Finance mid January KIS Budget Message to Dept Directors from., � the Manager 3rd Tues January January 20,2015 State legislative session begins January 21,2015 of the State address Governor's State ...._ . late January 'Finance Director distributes budget worksheets . . a ,�,.. .,m . .... .. .. . . ......n�. ,.,.,. ..,.ro ...... .. .. ... ,. ,., m IateJanuary State subcommittees review Governor's Budget Request late January cancelled(weather) Mayor's Conference late January Initiate KIBSD funding discussions February February 19,2015 Adopt a Federal CIP List „ w �_ TT February KIBSD budget hearings � February 1s Shared Fishenes Busin, ess Tax application due February g requests to the Finance Department mid Februa 'Departmental bud et re oasts d late February March 5,2015 KIS revenue forecast to Assembly „y February 28 KIB'Personai Property Tax Return due February ssessment Roll complete/notices le ry 28 29� p to/notices mailed I late Feb-early March SWAMC annual economic summit late Feb-early March Legislative Reception in Juneau February-March Manager and Dept Heads finalize departmental budgets March 1 „ .... .,. Distribute non-profit funding applications ..n, ..., March KIBSD budget revisions mid March � data due for PILT application,if -,funded ..Mara.. 31 Service A rea budget re qo.asts due to Finance March 31 � Quarter end for severance tax and bed tax late March-earl .m .... .... ..... ............. ... . ... .. . . . ..... . .. .,...� ,. ,,,,, ,,,.,,,,,,,,, „ ,. ..., .,_,.,. ... ......... .. Y April State Spring g Revenue Forecast April KIBSD budget approval A ri115 TaxAssessment� p appeals due mid April . .., .... . . ., April 19,2015 State legislative session ends late April Apnl 24,2015 K I B No profit requests due by April 30 April 30,2015 Manager's proposed budget to Assembly . _...... _ Assembly ly review, .,.„.. „ ,.,. April 30 work session of General Fund,Special Revenue Funds,and Debt by April 30 April 23,2015 KIBSD budget to KIB by April 30th Page 15 of 19 Debrief of the FY201 B Budget and Budget Process AGENDA ITEM #2.b. April-May Assembly-Department Review 1 Monday of May May 4,2015 Board of Equalization meets(for assessed value appeals) ......... early May May 7,2015 KID work session on School district minimum funding _.. - mid May May 14,2015 Assessment Roll is certified May May Identifying the minimum funding to KIBSD . .. mid .. 14 20. 15 KID resolution i May 14 works Review of Enterprise Fund Ca .i ....ie r p ' � Capital Project Fund;Preview KID budget y session ordinance Ma y y 21,2015 KIB Budget Ordinance mid Ma mid May KID publish public notice ne 1 June 1,2015 State Revenue Sharing appiication due y lic hearing and adoption of budget e 4 201 h June 10th Jun 5 KIB pub , mid.: June June 10,2015 Budget complete , � r ,y .�. .. . ., tax June 30 Quarter end for severance tax and bed fi June 30 Revenue sharing determinations .,. .. ., .. .V... July 1 KID Fiscal Year begins budget execution , r ,.. .. ..,� '�, . - ... _..... July 1 State fiscal year begins July 15 KIBSD budget to DoEED te y jul State budget process begins ��.�. ........:. . . .. ... �.. ... ...... August 15 1st half property tax pmt due September KIBSD Needs Assessment .,....w. September Adopt a State Legislative Priority(CIP)List September 30 Quarter end for severance tax and bed tax late Sept-early Oct State Fall revenue forecast 1st Tuesday Oct October 7,2014 .Local Elections October KIBSD strategic planning , , W , ,, ,,,, ., .. by 4th Friday of Oct October 24,2014 KIBSD 20 day count of students to DEED ti . m, , , .m. m, ....... ... October 15 Single payment property taxes due - - ............. .. .... Tues after 1st Mon in Nov November 4 2014 State General Election November KIB5Dbudget handbook distributed . .. ...... ... ....._ -.......�.... .... .... November November 17-24,2014 AML annual conference November 15 2nd half property tax pmt due 1st Monday of December December 1,2014 Gubernatorial Inauguration by December 15 Governor releases operating and capital budget December 31 Quarter end for severance tax and bed tax Page 16 of 19 Debrief of the FY2016 Budget and Budget Process AGENDA ITEM #2.c. Kodiak Island Borough ,X Engineering&Facilities Department Projects OfJke 710 Mill Buy Road d Kodiak,Alaska 996I5 Phone(907)486-9210 Fax(907)486-9347 Dale: August 11®2005 To. Mayor and Assembly Thrun Bob Tucker,EIF Direcla From: Matt Candell,Project Ivlanagerlins ctor RE- Kodiak High School Project Contingency As we near completion of the Kodiak High School project,the project learn is seeking direction on how to approach remaining contingency funds, There are two contingency amounts in the project budget, a construction contingency within the construction budget line, and a project contingency meant to be available to cover an overage in any budget line. The summary of original and cunt contingency armuunts is shown below: original Expended Remaining Construction Contingency S 3,0W000 S 1,696,607 5 1,303,393 Project Contingency S 1,679.157 S 0 S 1,679,157 TOTAL $ 4,679,157 S 1,696,607 2,982,5S0 The amounts shown above are current as of August 11,2015,Cl is likely there will be additional change. orders charged against the construction contingency as construction continues in The next several months. The amount of these changes is dif0cult to predict,but if changes occur at the same rate as they have over the life of the project,there will be S400,000 to$500,000 in additional change orders before construction is completes When the project was bid and a contract awarded in March 2013,there were several alternates left out of the construction contract due to budget concerns. These alternates could now be completed with the remaining contingency funds.Alternates and bid amounts are as follows: Alternate Amount's Scope of Work Exterior Cladding S 1,492,000 Installation of new exterior insulation,metal wall panels,and windows at old school area(new KIND offices). Fuel oil Tank $ 294,000 Remove and relocate existing 8,000 gallon fuel tank and install a new 15,000 gallon fuel tank. Page 17 of 19 Direction Regarding Surplus KHS Project Bonds AGENDA ITEM #2.c. Egan Way Paving S 121,000 Removal of existing paving and installation or nt w paving at Egan ay adjacent to new High School parking lot. Ice not Parking Lot S 544,000 Re-pave and re-stripe parking lot an Rezanof Drive, Paving These amounts were provided on bid day in March 2013, but rise contractor was only required to!told that pricing for 90 daps,Pryor to proceeding with any of this work, KIB would have to request and agree ro updated costsfrom the contractor. It should be stated that the project team believes that sorm of these could be accomplished for less than the alternate amounts shown above by redesigning the scope of work.For example.value engineering the exterior cladding design included on bid day could dramatically lower the prices In addition to the alternates® there are other items that have been affected by construction but are not currently part of the project,includin& mm . ,,,'il "'," .a ry ," ll,.� ' Item ti Scope of Work Fire Alarm Upgrades ,..... . l45, There are existing alarm devices h m/sir .....e ., n,g ( orrtlstrots, ,[rooks detectors, etc.) in the Auditorium lobby and new KIESD office wing that do not mect current fire alarm code. A new fire alarm parcel was installed as part of the project and is currently monitoring these devices, but the City of Kodiak Building Inspector and Fire Chier have required KIB to pledge to upgrade these devices in the meat`future.. Existing Elevator ., 00,ODO Provi ,"upgrades to existing K elevator,including new lift „ W..� � g ModemizAtion uip me el trical,and refit ished interior„ The two items above would require approval of the Alaska Department or Education and Early Development(DEED)before project funds could be used to complete therm. The project team recommeads using the available contingency funds to complete the items mentioned above in the fallowing priority,pending approval of the Assembly and the Alaska ED: i) Fire Alarm Upgrades 2) Existing Elevator Renovation 3) Ice of Parking Lot Paving ) Egan Way Paving ) Exterior Cladding ) Fuel Oil Tank Page 1 of 19 Direction r in Surplus KHS Project Bonds AGENDA ITEM #2.d. Prioriy Bundled Projects effective 4/17/2015 Est Cost 9 UST District Wide Port Lions School UST Replacement $200,000 Old Harbor UST Replacement $202,400 Main Elementary-School-UST Replacement $150,000 3 Elementary Flooring Peterson Elementary Flooring Replacement $363,500 Main Elementary School Gym Floor Replacement $450,000 6 Flooring District Wide Village Ouzinkie School Old Wing Flooring Replacement $160,300 Ouzinkie School New Wing Flooring Replacement $41,000 Akhiok School Flooring Replacement $95,500 Karluk School Flooring Replacement $86,700 5 Kodiak Middle School Fire life Safety Kodiak Middle School Elevator Controls $54,000 Kodiak Middle School HVAC Controls $1,576,200 Kodiak Middle School Fire alarm Replacement $405,000 7 Paving and UST's Peterson Elementary School Parking Lot Paving $972,000 Kodiak Middle School UST Replacement $1S0,000 Kodiak Middle School hear Parking Lot Paving $675,800 2 East Renovation East Elementary School Partial interior Renovation $687,200 East Elementary School Replacement of plumbing fixtures $256,500 East Elementary Flooring Replacement $649,000 1 Roofing Kodiak Middle School Bus Ramp Roof Replacement $118,800 East Elementary Cafeteria Wing Roof Replacement $1,248,500 4 Boilers and Controls Peterson Elementary School Replacement of Boilers $324,600 Peterson Elementary HVAC Controls $694,900 8 Playground Replacement Chiniak School Playground $101,200 Karluk School Playground $101200 Akhiok School Playground $101,200 Old Harbor School Playground $121,500 Ouzinkie School Playground $121,500 Port Lions School Playground $121,500 Total Bond Package $10,230,000 Page 19 of 19 Renewal and Replacement Projects State Construction Agreemen... KODIAK ISLAND BOROUGH WORK SESSION Work Session of: . Please PRINT your name Please PRINT your name Cal U FS.y, Cl CL, p 6Y °+ N ri