2015-08-27 Special Meeting Kodiak Island Borough
Assembly Special Meeting Agenda
Thursday, August 27, 2015, 8:00 p.m. Borough Conference Room
This meeting was called by the Assembly.
Page
1. ROLL CALL
2. CITIZENS COMMENTS (Limited to Three Minutes per Speaker)
3. CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL
MEETING
2 - 14 A. Kodiak Fisheries Work Group Recommendation to Approve a
Community Response to the National Marine Fisheries Service
Environmental Impact Statement on the Gulf of Alaska By Catch
Management Proposal.
20150824 Gulf of AK Trawl ycatc #r
KFWG Recommendation - Letter
15 - 27 B. Contract No. FY2016-17 Economic Analysis Consulting Services.
Contract o. 1 -1 f
28 - 54 C. Approval of Change Order No. 57 Amending Contract No.
FY2013-24 for the Kodiak High School Addition and Renovation
Project To Perform Additional Improvements Such as Installation
of Cladding on the Vocational Wing and Former Classroom
Space, and Paving of KHS Parking Lot and Egan Way.
Change Order No, 57 - Pdf
4.. ADJOURNMENT
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AGENDA ITEM O.A.
AA
Kodiak Island Borough City of Kodiak
710 Mill Bay Road,Rm. 101 710 Mill Bay Road,Rm.216
Kodiak,AK 99615 Kodiak,AK 99815
907.486.9310 907.486.8636
August 28,2015
Glenn Merrill
Assistant Regional Administrator,Sustainable Fisheries Division
Alaska Region NMFS
Attn: Ellen Sebastian
Re: NOAA—NMFS-2014– 0150
Comments submitted electronically
Gulf of Alaska Trawl Byeatch Management
Representing the communities of the Kodiak region with direct involvement in the groundfish
fisheries of the Gulf of Alaska,the City of Kodiak and Kodiak Island Borough have been active
participants in the Gulf Trawl Sycatch Management(GTBM)development process. We have
provided the North Pacific Fishery Management Council(NPFMC)with the views of our
community as a whole.
The Kodiak Fisheries Work Group(KFWG)has discussed the GTBM action at monthly public
meetings since 2012,understanding that the outcome of this Council action will have profound
effects an our community as well as on harvesters and processors. Kodiak municipal leaders
consider the community to be the necessary'third leg of the stool.' The welfare of all three of
these sectors will continue to be our focus as the Council moves forward.
Through resolutions(attached),the City and Borough identified ten community goals,which
continue to guide the community in discussing the proposed management program.First on this
list is to provide effective controls of prohibited species catch and other byeatch,while providing
for balanced and sustainable fisheries and healthy harvesting and processing sectors.
The community of Kodiak has recently experienced the negative effects of a fishery closure as a
result of byeatch exceeding Prohibited Species Catch(PSC)hard caps placed on a traditional,
non-rationalized fishery. Processors and their employees,fishermen and their crews,multiple
Kodiak families,support businesses,and the community's tax revenues all suffered substantial
lasses as a result of the current lack of byeatch management toots.
Page 2 of 54
Kodiak Fisheries Work Group Recommendation to Approve a Comm...
AGENDA ITEM O.A.
NOAA-NMFS-201"150
August28.2015
Page 2 of 4
We continue to strongly support the ouncil`s initiative to reduce byc tch®and have encouraged
Council progress in v ncin cooperatIve management program as a tool In is effort.
While we recognize t harvesting ro n sh through cooperatives is a powerful method for
controlling y tch,the uni has not yet arrived at positions about all the s acts of
allocating est,or catch shares,to individuals and/or other entities.As well as considering
the effects of a catch share program on harvesters roc ss ,the community Is seeking o
understand n nal overall social and economic impacts of catch shares. allocation
schemes, and other important s s of cooperative mana nt.
The City and Borough's Is sponsoring a community roundtable discussion in a to er
on the key aspects of catch shares and cooperatives. itl ,the ity and Borough are
currently considering proposals In response to an RFP to rovi a information that should el in
analyzing the economic effects on the community of e aspects of fishery management
programs,This study should provi a a baseline rod of the un' ®s direct Involvement in
the fishing and processing industries*, Information an the u business sectors,contributions
to the industry through municipal Infrastructure,and estimates of the coo is affect of seafood
and support Industries on the munity economy.
In short,the community is focused on understanding what an eventual management program
should include to ensure the continued econo nd social health of the community as
whole.
It is clear the Kodiak community Is in the midst of considering tha essential elements of now
groundfish management system,Likewise,the Council may be closer to the I of this
process than the n °The current alternatives provide a range of choices for allocation and use
of harvest privileges.The unity supports retaining the current Alternative 2 and 3 for
further a l sis, However,while the current o ion and alternatives before the Council
are the focus of this EIS scoping exercise.we are aware that the alternatives in the n
motion changed or added to y subsequent Council decisions.As the State Alaska
asked for a ten-month l y in GTBM discussions in order to review the issues.we recognize
at the resumption f this action in October may see a change in direction.
Specific comments an the current tier t
The ollo n points are s an the ost recent t letter from the City and Borough to
the Council,in October 2014,modified to reflect action taken at the October Council meeting.
They refer to components f the current alternatives,as well as to additional s s of
management program that could address community concerns, based on the ten goals and
subsequent isc ssio s.
°t® Consolidation: u nsoli ation limits(quota control caps and vessel us caps)and
processing cps for processors.
Consolidation of licenses on fewer trawl vessels s not affect the total amount of harvest or
the sociat landing taxestprocessing revenues and ro ssio employment opportunities
(assuming is °c community delivery patterns are maintained),but it can impact the number of
available jobs,shares paid to crew, and the ut of demand for shore-based shore-based support
services.
Page 3 of
Kodiak i s Work ti r v Comm...
AGENDA ITEM O.A.
NOAA-NMFS-2014-0150
August 28,2015
Page 3sf4
The community recognizes avoiding all consolidation could reduce the ana nt efficiencies
that are e heart of a cooperative structure, and supports further analysis of a range of
consolidation limits for both harvesters and processors.
In addition,the community supports further analysis of grandfathering in ota control and
processing levels in excess oft the caps,Including anal sis of the concept of specifying a time
period after which quota control in excess of the cap must be divested(sunset provision).
The community also recognizes the importance of further analyzing vessel use caps that are
applicable within cooperatives.
2. Regionalization: Reglonalization of quota based on historical delivery patterns,
Reglonalization applies to target species only and is a measure to preserve historical delivery
levels to shot side processors in each management area.As the regional landing requirement
would specify landings only as Central Gulf(CG)or Western Gulf 3,the motion also
contains an option that would require target species CG quota historically landed In the part
Kodiak to continue to be landed in the port of iak.
The intent of re lonalization(and part of andi requirement)is to maintain processing levels
and the associated employment opportunities t or near historical level&At this time,the
community supports further analysis of both the regional and the port delivery requirements.
3. Fishery a ici on criteria: Participation criteria thresholds t a fine eligibility for the
purchase of trawl licenses and/or history/quota.
Currently persons(the definition of which Includes Individuals, corporate entities an
government and community entities)must be able to document a fishing vessel to hold and
purchase an LLP,and to purchase and hold quota.There is support for further analysis of
participation crite `a fort the applicable fisheries, including e ability for communities to old
quota in the program,
4. Community ci a °o cooperative: option ere the community in which the
processor is located oul also be required to sign the cooperative contract, potentially allowing
the community to support cooperative practices that meet community goals and objectives.
There are two levels at which the community can play an active role in the contract development
process m the regulatory level and e cooperative management level°At the first level.the
community believes at the cooperative contracts should embody the €s of the community,
which should be built into the contract requirements by regulation.
Regarding the cooperative an ent lever the community supports further analysis oft the
concept of community parlicipation and approval at the inter-cooperative level.
In addition,the community supports cooperatives r vi r ua erly performance reports to the
community.
6. Ability sever target quota from a license:The ability to sever target species history
from a license and transfer it to another license.
This element would allow for a smaller piece of target species history to be severed from a trawl
license as opposed to purchasing the entire license),and used a latent trawl license,
Page of
Kodiak Fisheries Work Group Recommendation Comm...
AGENDA ITEM O.A.
NOAA-NMFS-2014-0150
August 28.2015
Page
allowing r new entry at lower csm The community supports this concept for further analysis,
including a concept of providing for a maximum amount of history that could severed from
each license,
® alternative to provide for fon-nafion and i of Community Fishing
Assoclarlons,as described in the Magnuson Stevens Act.
The community supports further analysis of[he CFA alternative.We would like to see a side-by-
side analysis cf the proposed a program's potential attainment of the Council's
Gals and objectives f a CFA, and without a CFA.
7®Additional comments On proposed management l
The community s i ns the potential difficulties is opening a limited c ss fishery
small amount of quota, and supports conUnued analysis are this aspect of the a
program.
Sincerely,
Jerrol Friend,Mayor Pat Branson,Mayor
Kodiak Island ❑ran it of ik
Page 5 of
Kodiak Fisheries Work Group Recommendation to Approve a Comm...
AGENDA ITEM O.A.
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
' a� AUGUST 27.2095
����� ASSEMBLY SPECIAL MEETING
ma s 4
TITLE: Kodiak Fisheries Work Group Recommendation to Approve a Community
Response to the National Marine Fisheries Service Environmental Impact
Statement on the Gulf of Alaska By Catch Management Proposal.
ORIGINATOR: Bud Cassidy
FISCAL IMPACT: No FUNDS AVAILABLE:
Account Number. Amount Budgeted:
SUMMARY STATEMENT:
Note:A revised version of the letter is attached which resulted from the Kodiak
Fisheries Work Group discussion on Wednesday.August 26.
It is important for the community to stay engaged in issues being debated by the North Pacific
Fisheries Management Council.The Borough and City have worked hard to have a seat at
the table during debate during the debate on Federal fisheries policy that affects the island's
economy.
The comments in the the letter to the National Marine Fisheries Services urges that the
Council process on the issue of trawl by catch by-catch in the gulf move forward with the
knowledge that impacts to the largest port in the gulf need to be considered.Though it is
difficult for the Borough and City to comment on specifics(the EIS is being initiated before the
NPFMC has made any final decisions about alternatives, and before the state of Alaska has
laid out a state position), our fisheries analyst and the KFWG suggest that the Borough and
the City submit as suggested public comment,the ten community goals for a fishery
management program agreed to by the bodies and support for a cooperative management
program to manage by-catch.The ten goals include maintenance of healthy harvesting and
processing sectors,and a healthy community,and the letter could support the aspects of a
management program that provide for these goals.
RECOMMENDED MOTION:
Move to authorize the Mayor to sign the letter based on the Kodiak Fisheries Work Group
recommendation to approve a community response to the National Marine Fisheries Service
Environmental Impact Statement on the Gulf of Alaska By Catch Management Proposal.
Kodiak Island Borough
Page 6 of 54
Kodiak Fisheries Work Group Recommendation to Approve a Comm...
AGENDA ITEM O.A.
o�� 7
Kodiak Island Borough
OBice ofthe Borough Mayor
710 Mill Bay Road
a ,
Kodiak,Alaska 99615
Phone (907)486-9310 Fax(907)486 9391
140TE ''n' il[S LE--1 PER I11AAY UNDERGO J'-"1 UlWII"'Iq°Ilgk!R RIf..:.V$S1l1(:)Iq4 IgwU „U.U.WI .IKit„1[)Il ll,,II::°IIM°WEIRIqES
W (YRIlK C„1R:1OIU 1l3(UIIN'W1I::::Iq:)iq'!l:::S1II AUGUST 216,
August 28,2015
Glenn Merrill
Assistant Regional Administrator,,Sustainable Fisheries Division
Alaska Region NMFS
Attn.,Ellen Sebastian
Re:NOAA—NMFS-2014-0150
Comments submitted electronically
Gulf of Alaska Trawl Bycatch Management
Representing the communities of the Kodiak region with direct Involvement in the groundfiish
fisheries of the Guff of Alaska,the City of Kodiak and Kodiak Island Borough have been active
participants In the Gulf Trawi Bycatch Management(GTBM) development process. We have
provided the North Pacific Fishery Management Council (NPFMC) with the views of our
community as a whole.
The Kodiak Fisheries Work Group(KFWG) has discussed the GTBM action at monthly public
meetings since 2012, understanding that the outcome of this Council action will have profound
effects on our community as well as on harvesters and processors. Kodiak municipal leaders
consider the community to be the necessary"third leg of the stool.' The welfare of all three of
these sectors wlll continue to be our focus as the Council moves forward.
Through resolutions (attached), the City and Borough identified ten community goals, which
continue to guide the community in discussing the proposed management program.First on this
list is to provide effective controls of prohibited species catch and other bycatch,while providing
for balanced and sustainable fisheries and healthy harvesting and processing sectors.
The community of Kodiak has recently experienced the negative effects of a fishery closure as a
result of bycatch exceeding Prohibited Species Catch(PSC) hard caps placed on a traditional,
non-rationalized fishery. Processors and their employees, fishermen and their crews, multiple
Kodiak families, support businesses, and the community's tax revenues all suffered substantial
losses as a result of the current lack of bycatch management tools.
We continue to strongly support the Council's Initiative to reduce bycatch,and have encouraged
Page 7 of 54
Kodiak Fisheries Work Group Recommendation to Approve a Comm...
AGENDA ITEM O.A.
Alaska Region NMFS
August 28,2015
Page 2
Council progress in advancing a cooperative management program as a tool in this effort.
While we recognize that harvesting groundfish through cooperatives is a powerful method for
controlling bycatch, the community has not yet arrived at positions about all the aspects of
allocating harvest, or catch shares, to individuals and/or other entities. As well as considering
the effects of a catch share program on harvesters and processors,the community is seeking to
understand and analyze the overall social and economic Impacts of catch shares, allocation
schemes,and other important aspects of cooperative management.
The City and Borough's KFWG is sponsoring a community roundtable discussion in September
on the key aspects of catch shares and cooperatives. In addition, the City and Borough are
currently considering proposals in response to an RFP to provide Information that should help in
analyzing the economic effects on the community of key aspects of fishery management
programs.This study should provide a baseline profile of the community s direct involvement in
the fishing and processing industries;information on the support business sectors;contributions
to the industry through municipal infrastructure;and estimates of the economic effect of seafood
and support Industries on the community economy.
In short, the community Is focused on understanding what an eventual management program
should include to ensure the continued economic and social health of the community as a
whole.
It is clear the Kodiak community is in the midst of considering the essential elements of a new
groundfish management system. Likewise, the Council may be closer to the middle of this
process than the end.The current alternatives provide a range of choices for allocation and use
of harvest privileges. However, while the current GTBM motion and alternatives before the
Council are the focus of this EIS scoping exercise, we are aware that the alternatives in the
current motion may be changed or added to by subsequent Council decisions.As the Stale of
Alaska asked for a ten-month delay In GTBM discussions in order to review the Issues, we
recognize that the resumption of this action In October may see a change in direction.
Specific comments on the current alternatives:
The following points are based on the most recent comment letter from the City and Borough to
the Council, In October 2014, modified to reflect action taken at the October Council meeting.
They refer to components of the current alternatives, as well as to additional aspects of a
management program that could address community concerns, based on the ten goals and
subsequent discussions.
1. Consolidation: Quota consolidation limits (quota Control caps and vessel use caps) and
processing caps for processors.Consolidation of licenses on fewer trawl vessels does not affect
the total amount of harvest or the associated landing taxes/processing revenues and processing
employment opportunities(assuming historic community delivery patterns are maintained),but it
can Impact the number of available crew jobs,shares paid to crew,and the amount of demand
for shore-based support services.
The community recognizes avoiding all consolidation could reduce the management efficiencies
that are the heart of a cooperative structure, and supports further analysis of a range of
consolidation limits for both harvesters and processors.
Page 8 of 54
Kodiak Fisheries Work Group Recommendation to Approve a Comm...
AGENDA ITEM O.A.
Alaska Region NMFS
August 28,2015
Page 3
In addition, the community supports further analysis of grandfalhering In quota control and
processing levels in excess of the caps, including analysis of the concept of specifying a time
period after which quota control in excess of the cap must be divested(sunset provision).
The community also recognizes the Importance of further analyzing vessel use caps that are
applicable within cooperatives.
2. Regionalization:Regionalization of quota based on historical delivery patterns.
Regionalization applies to target species only and is a measure to preserve historical delivery
levels to shore-side processors in each management area.As the regional landing requirement
would specify landings only as Central Gulf (CG) or Western Gulf (WG), the motion also
contains an option that would require target species CG quota historically landed In the port of
Kodiak to continue to be landed in the port of Kodiak.
The intent of regionalization (and port of landing requirement) is to maintain processing levels
and the associated employment opportunities at or near historical levels. At this time, the
community supports further analysis of both the regional and the port delivery requirements.
3. Fishery participation criteria: Participation criteria thresholds that define eligibility for the
purchase of trawl licenses and/or historylquota.
Currently persons (the definition of which Includes Individuals, corporate entities and
government and community entities) must be able to document a fishing vessel to hold and
purchase an LLP, and to purchase and hold quota. There is support for further analysis of
participation criteria for the applicable fisheries, including the ability for communities to hold
quota in the program.
4. Community participation In cooperative: An option where the community in which the
processor is located would also be required to sign the cooperative contract,potentially allowing
the community to support cooperative practices that meet community goals and objectives.
There are two levels at which the community can play an active role in the contract development
process — the regulatory level and the cooperative management level. At the first level, the
community bekaves;that the cooperative contracts should embody the goals of the community,
which should be built into the contract requirements by regulation.
Regarding the cooperative management level, the community supports further analysis of the
concept of community participation and approval at the inter-cooperative level.
In addition,the community supports cooperatives providing quarterly performance reports to the
community.
S. Ability to sever target quota from a license: The ability to sever target species history
from a license and transfer it to another license.
Page 9 of 54
Kodiak Fisheries Work Group Recommendation to Approve a Comm...
AGENDA ITEM O.A.
Alaska Region NMFS
August 28.2015
Page b
This element would allow for a smaller piece of target species history to be severed from a trawl
license (as opposed to purchasing the entire license), and used on a latent trawl license,
allowing for new entry at lower cost.The community supports this concept for further analysis,
Including the concept of providing for a maximum amount of history that could be severed from
each license.
6. CFA's: An alternative to provide for formation and operation of Community Fishing
Associations,as described in the Magnuson Stevens Act.
The community supports further analysis of the CFA alternative.We would like to see a sloe-by-
side analysis of the proposed management program's potential attainment of the Council's
goals and objectives both with a CFA.and without a CFA.
7.Additional comments on proposed management design.
The community recognizes the potential difficulties In opening a limited access fishery with a
small amount of quota, and supports continued analysis on this aspect of the proposed
program.
Sincerely,
OFFICE OF THE MAYOR
Jerrol Friend
Borough Mayor
Page 10 of 54
Kodiak Fisheries Work Group Recommendation to Approve a Comm...
AGENDA ITEM #3.A.
1 tntroduced btr, Borough Assembly
2 Requested by: Kodiak Fisheries Workgroup
3 Drafted by:° Borough Clark
Introdueed on: 091202012
4 Adopted on. 09202012
5
5 KODIAK ISLAND BOROUGH
7 RESOLUTION NO.FY2013-10
8
9 A JOINT RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AND THE
10 CITY OF KODIAK COUNCIL SUPPORTING COMMENTS TO THE NORTH PACIFIC
11 FISHERY MANAGEMENT COUNCIL ON PENDING ACTIONS REGARDING
12 COMPREHENSIVE MANAGEMENT OF PROHIBITED SPECIES CATCH(PSC)BY THE
13 TRAWL FISHERY IN THE CENTRAL GULF OF ALASKA
14
15 WHEREAS, the North Pacific Fishery Management Council Is considering the need for
16 and beginning development of a comprehensive program to manage prohibited species
17 catch by the trawl fleet of the central Gulf of Alaska;and
28
19 WHEREAS, any such comprehensive management program for fisheries in the central
20 Gulf of Alaska will have major and direct effects on the economy and well-being of
21 residents of the Kodiak region;and
22
23 WHEREAS, National Standards of the Magnuson-Stevens Fishery Conservation and
24 Management Act require that federal fishery management decisions take into account the
25 Importance of fishery resources to fishing communities, in order to provide for the
26 sustained participation of such communities and minimize adverse economic impacts on
27 such communities;and
28
29 WHEREAS, the Kodiak Island Borough and the City of Kodiak represent the
30 communities of the Kodiak region,rather than individual user groups or fishing interests;
31 and
32
33 WHEREAS, the Kodiak Island Borough and the City of Kodiak have begun a program to
34 participate directly in public processes for fishery policy decision-making as outlined in
35 Resolution No.FY2013-04 of the Kodiak Island Borough
36
37 NOW,THEREFORE BE IT JOINTLY RESOLVED BY THE KODIAK ISLAND BOROUGH
38 ASSEMBLY AND THE CITY OF KODIAK COUNCIL that these bodies support the Kodiak
39 Fisheries Workgroup's proposed !Dverarchlag purposo for consideration of fishery
40 management Issues of interest and concern to the Kodiak region as follows:
41
42 Overarching Purpose:
43 1. Maintain healthy,sustainable resources In the central(and western)Gulf of Alaska.
44 2. Promote a sustainable, vigorous economy In the Kodiak region with healthy and
45 competitive harvesting and processing sectors and support Industries.
46 3. Maintain quality of life and social well-being in Kodiak.
Kodiak Island Borough Resolution No,FY2013-10
Page 1 of 2
Page 11 of 54
Kodiak Fisheries Work Group Recommendation to Approve a Comm...
AGENDA ITEM #3.A.
47
48 NOW,THEREFORE BE IT FURTHER.JOINTLY RESOLVED BY THE KODIAK ISLAND
49 BOROUGH ASSEMBLY ANO THE CITY OF KODIAK COUNCIL that these bodies
50 support the Kodiak Fisheries Workgroup's proposed goals for management omrams as
51 follows:
52
53 Goats for Managamont Programs:
54 1. Provide effective controls of prohibited species catch and other bycatch to provide
55 for balanced and sustainable fisheries and healthy harvesting and processing
56 sectors.
57 2. Maintain or Increase target fishery landings and revenues to Kodiak.
511 3. Maintain or Increase employment opportunities for vessel crows, processing
59 workers,and support Industries.
60 4. Provide Increased opportunities for value-added processing.
61 5. Maintain opportunities for fisherman to enter the fishery.
62 6. Maintain opportunities for processors to enter the fishery.
63 7. Minimize adverse economic Impacts of consolidation of the harvesting or
64 processing sectors.
65 8. Maximize active participation by owners of harvesting vessels and fishing
66 privileges.
67 9. Maintain the economic strength and vitality of Kodiak's working waterfront.
6a 10.Establish methods to measure success and Impacts of all programs, including
69 collection and analysis of baseline and after-action dais.
70
71 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
72 THIS TWENTIETH DAY OF SEPTEMBER,2012
73
74
75 KODIAK ISLAND BOROUGH
76
77
78
79 ATT T: Je me M.Selby, a r.rvm
80 �
81
82
83 NaFa M.Javier,MMC Borough Clerk
Kodiak Island Borough Resolution No.FY2013.10
Page 2 of 2
Page 12 of 54
Kodiak Fisheries Work Group Recommendation to Approve a Comm...
AGENDA ITEM O.A.
Rom, BuT.W.,Imr':2"Mady
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Subled: W::NOAA PEWS RELEASE.,NOAA 9B&s co mCt on proposed Gulf d AhWo 0diWa aginayG we program EIS
Paten Friday,J*17,2015 11.22:59 AM
AttarJmrneri� 0lM!t!'"I"'YNRt
R^A',II�Nllll,l.,l lan
All:
Continuing this topic,attached is an email from Rachel Baker at NMFS regional office here in
Juneau with further explanation of their decision to start the CIS process now,berore any
definitive action on the G'I'BM issue.I thought everyone might benefit from the additional
information.
Best,Heather
Hello Heather,
I believe we discussed all of this on the phone the other day,but I thought It might
be helpful to provide a bit more information about the Notice of Intent that published on Tuesday since we
don't do these very often. Feel free to pass this along to whomever you think would be interested.
NMFS published a Notice of Intent(Not)to prepare an Environmental Impact Statement(QS)for the Councirs
GOA trawl bycatch management program in the hveralRegrstercn 3uly 14,2015. A copy of the notice is
attached. f the NOR will c on A 2 ,2015.
As a reminder,NMFS recommended preparation of an SS for the GOA trawl byeatch management program to the
Council in October 2014. In December 2014,NMFS notified the Council that we would publish the NOR to inform
the public that the Council and NMFS have Initiated an EIS and decision-making process for the proposed bymtch
management program.
NEPA requires publication of an Not as part of the EIS process.An Not Initiates the sloping proves for the EIS.
Sopping is an early and open process for determining the scope of Issues to be addressed in an EIS and for
Identifying the significant issues related to the proposed action.A principal objective of the sloping and public
involvement process is to Identify a range of reasonable management alternatives that,with adequate analysis,
will delineate critical Issues and provide a dear basis for distinguishkg among those aRternaMes and selecting a
preferred alternative.We note that although the Not describes the program alternatives Identified by the Council
thus far,the Council is not limited to these atematives as it continues to develop the program.
The Not provides a supplemental opportunity for the public to provide comments on the proposed management
program for the Council to consider as t continues to develop the program through Its normal process.After the
Not comment period doses,NMFS will prepare a scoping report to summarize the sloping process and the
comments received. NMFS anticipates the sloping report will be complete and available for review by the Council
and the public at the October 2015 Council meedrg.
Please let me know if you have questions or would like more Information.
Rachel
2
Page 13 of 54
Kodiak Fisheries Work Group Recommendation to Approve a Comm...
AGENDA ITEM O.A.
40988 Federal RegislerlVol. 80, No. 1341Tnesday, July 14, 2011511sroposed Rules
IFR D�vas-inrin Filed? 13-IM 6 45 aml 'a�50,cllck the'"Comment New!"ican, fisheries by creating vessel-level andfor
OKLOO clear 3110-22-P cooDplele the required Held%and enter cooperative-lovel.incentives to avoid
or much your comments. and reduce bycatch,arid to create
. Afrjikr Submit written cam"Ieno;to accountability measures for participants
DEPARTMENT OF COMMERCE Glenn Merrill,Assistant Regional when utilizing target slid hyratch
Administrator,Sustainable Fisheries species.The Council also Intends for the
National Oceanic and Airnositheric Mvision,Alaska Region NMFS,ARIn. program to improve operational
Administration 01cir Sebastian.Mail curnments In P.O efficiencies,reduce incentives to fish
Box 21668,Juneau,AK 90002-1068. during tonight conditions,arid support
50 CFA Part 679 1jaspructions;Commorlis Sarni by any tire cant', it articipalion of coastal
RIN 064B-XD649 other makhrel,to any other address or commununis dial are dependent one lite
individual,or receivwl after Ilia end air fisheries.NMFS and ilia Council have
Fisheries of the Exclusive Economic the conament puflod,may not be determined the preparation of oil EIS
Zone Off Alaska;Groundlish Fisheries considered by NMF.S.Ali comments may be required for[Ills action use
In the Gulf of Alleging received are a part of the public rocind goalie important aspects of the bycatrh
and WILI generally be posted far public mona area tyrogram on target and
AcENCY.National Marina Flatteries by-101%species and their users may he
Service(I4 FS),National Oceanic and viewing on U."-wregulaphing.gin,
Atmospheric Administration INOAAJ. wifliout change.All personal Identifying ticct affou or unknown and may result in
Commerce, information je.g.=Ratinie,addresial. significant impacts on the human
confidenfial business Luformation,or environment nol previously analyzed.
ACTION:Notice,intent to prepare an oflherw sae sensitive information Thus,NMFS and ilia Council are
environmental impact statement: submilfed voluntarily by the gender will initiating g for all EIS In lite event
request for written comments. =0
be linblicly accessible,NNIFS will art EIS is it.
sumavoty:NMIFS,in consultation with accept althanyrnous comment.-;ionler NMFS and tire Council are seeking
ilia North Pacific Fishery Management "NIA"in fire required fields if you wish information froan tire public through ilia
Council(Council),announces its intent 10 Yaln0in 8nGUYnl0uQ- EIS seeping process on tire range of
to prepare an Environmental Impact FOR FURTHER INFORMATION CONTACT: alternatives to be analyzed,arid on Not
Statement(EIS)air a now management Rachel Baker,1907)585--7228 or ainflal environmental,social,and economic
Issues to he considered in ilia analysis.
program for trawl groundfish flacheries nWritten comments generated during this
in ilia Gulf of Alaska(GOA),III SUPPLEMENTARY INFORMATION.Under file seeping process will be provided to lite
accordance with tire National Magnuson-Stevens Fishery Council and incorporated into file EIS
Environmental Policy Act of 1969 Conservation and Management Act for Ilia proposed action.
(NEPA).'Ilia proposed action would (Magnuson-Stevens Act),kite United
Crests it Raw Management Program flat States has exclusive fishery Management of the GOA Trawl
would allocate allowable harvest to management authority over all living Groundfish Fisheries
individuals,cooperatives,and other marine resources found within the The Council arid NMFS annually
entities that participate in GCIA trawl exclusive economic zone(EEZ).The establish biological thresholds and
groundfish fisheries.The proposed management of these marine resources. anumal Intel allowable catch limits for
or halt is intended to improve stock with kite exception of marine mammals groundfish species to suslairiably
conservation by imposing accournabifily and birds,is vested in ilia Secretary of manage the groundfish fisheries in ilia
measures for utilizing target,incidental. Commerce(Secretary].The Council ties GOA.To achieve theso objectives,
and prohibited species catch,creating tire responsibility to prepare fishery NMFS requires vessel operators
incentives to elitninale wasteful fishing management plans far to fishery participating in GOA gToundfish
practices,providing mechanisms for resources that require conservation and fisheries to cones a gly with various
participants to control arid reduce management in the EEZ off Alaska. restrict U I as flattery closures,to
byrAtch fit lite havri groundfish Management of die Federal groundfish maintain catch wilhin specified total
fisheries,and to improve safety of life at fisheries fit the GOA is carried out allowable catch limits.The GOA
sea and operational efficlancies.The EIS under the Fishery Management Plan for groundfish fishery reshictions also
will analyze lite Impacts to the human Groundfish of ilia Gulf of Alaska(FMP). include measures that are intended to
environment resulting from die The FMP,its anornalments,and minimize Catch of certain species,called
proposed trawl byclitch management implementing regulations(found at So prohibited species,which may not be
program.NMFS will accept written CFR part 679)are developed in retained for sale by lite vessel harvesting
comments from ilia public to identify accordance with tire requirements of ilia groundfish,F curren
or example, t GOA
the issues of concern and assist the Magnuson-Stevens Act and other groundfish fishery regulations require
Council ilk dolenraning ilia appropriate applicable Federal Laws and executive Pacific halibut prohibited species catch
range of management alternatives for ilia orders,notably ilia National (PSCI to be discarded immediately after
EIS. Environmental Policy Act(NFPA)anti it is recorded,and Chinook salmon must
OATES:Written comments,will be ilia Endangered Species.Act JESAL be retained by ilia harvest vessel only
accepted fluough AuVAL%t 28,2015� The Council is considering the until sampled by all observer, re GOA
ADDRESSES.You may subinit comnienN establishment of a new management groundfish fishery restrictions also
oak Ibis document,identified by NOAA- program for the GOA trawl groundfish include PSC planes for Pacific halibut
NMFS--201 4-0 flift,by any of the fathering.The proposed artima would and Chinook salmon to constrain the
folInwirn;meakods- allocate allowable harvest of selected amount of byrAlch of these species in
E oclraaic Suhnrt.sssans Submit all target and bycalch species to lite groundfish fisheries.When harvest
electronic,public cornmenU via the Individuals,cooperatives,arid after of prohibited species fit a groundfish
Federal a•Rulemaking Porlid.Go 10 oulifles.Tho purpose of the program is fishery reaches ilia specified PSC limit
wine e.¢sgaaPaaefanuns.gdarrl' to Improve management of ails acres for that fishery,NMFS closes directed
caught In lite GOA trawl great Fiala fishing for the target groundfish species,
3
Page 14 of 54
Kodiak Fisheries Work Group Recommendation to Approve a Comm...
AGENDA ITEM O.B.
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
AUGUST 27,2095
ASSEMBLY SPECIAL MEETING
TITLE: Contract No. FY2016-17 Economic Analysis Consulting Services.
ORIGINATOR: Bud Cassidy
FISCAL IMPACT: Yes$15,000 FUNDS AVAILABLE: Yes
Account Number. 100-160-430-140 Amount Budgeted: $15,000
SUMMARY STATEMENT:
The Kodiak Fisheries Work Group is recommending the Borough enter into a contract with
(will be determined at a meeting of the KFWG on August 26)to perform a
economic analysis on the linkages of the Kodiak Island Economy and potential impacts to the
economy based on various Gulf of Alaska by-catch management proposals.The total cost of
the contract is$30,000 to be split equally between the Borough and the City of Kodiak.
An RFP was advertised with three(3)firm responding.The KFWG reviewed and rated the
responses and is recommending be awarded a contract not to exceed
$30,000.
RECOMMENDED MOTION:
Move to authorize the manager to execute Contract No. FY2016-17 with of
Alaska for Economic Analysis Consulting Services in an amount of$30,000 to be split evenly
between the City of Kodiak and the Kodiak Island Borough.
Kodiak Island Borough
Page 15 of 54
Contract No. FY2016-17 Economic Analysis Consulting Services...
AGENDA ITEM O.B.
Va J
i
Kodiak Island Borough
Economic Analysis
Consulting Services
Request for Proposal
Kodiak Island Borough
710 Mill Bay Road
Kodiak,Alaska 99615
(907)486-9343
July 2015
Economic Analysis Consulting Scrviccs,July I0,2015
Page 16 of 54
Contract No. FY2016-17 Economic Analysis Consulting Services...
AGENDA ITEM O.B.
ECONO,NTIC ANALYSIS CONSULTING SERVICES RFP
1. AUTHORITY
A. The authority to Issue this Request for Proposal (RFP)is granted under Kodiak
Island Borough Code (KIBC) 3.30.110 Competitive sealed proposals —
Negotiated Procurement.
2. PURPOSE AND INTENT
A. It is the primary intent of this RFP to select a qualified firm to create baseline
economic information about the effects of the fishing Industry (harvesting,
processing, labor support business, government taxes, etc.) on the economy
of the City of Kodiak and Kodiak Island Borough. This baseline data will be
used In the analysis of what affects actions by federal and state fishery
managers and rule makers will have, positively and negatively, to the
economy of the City of Kodiak and the Kodiak Island Borough. It also
requests a cost estimate to create a "Kodiak model" so that future decisions
can be analyzed.
B. The term of the contract with the selected proposer will be for a period of
two years.Another 1 year extension may be exercised at the discretion of the
City of Kodiak and the Kodiak Island Borough.
C. The work shall be performed In compliance with all applicable federal, state
and local requirements. All work must be performed efficiently, cost
effectively,and according to best business practices of the Industry.
D. The proposer should be able to demonstrate expertise In all phases of
economic analysis and document similar successful work history in Alaska
within the last 5 years.
E. Contracts exceeding $25,000 must be approved by the KIB Assembly.
3. SCOPE
A. Develop baseline data about how the Gulf of Alaska fisheries, particularly the
groundfish fisheries, that are the subject of North Pacific Fishery Management
Council (NPFMC) action, contribute to the Kodiak Island economy. The
contractor will clearly explain the economic effect of the fishing industry,
processing sector, and business support activity on the community. Certain
baseline data may be obtained through the Kodiak Chamber of Commerce,
NPFMC, Department of Labor, Alaska Fisheries Science Center, and from
processing plant owners.
mmm mmmrvrvrvrvrvrvrvrvrvh,rrr,��mm,Economic Analysis .....
y s Consulting Services,July 10,2015
Page 17 of 54
Contract No. FY2016-17 Economic Analysis Consulting Services...
AGENDA ITEM O.B.
B. Provide an overview of what the communities contribute to the operation of
the GOA fisheries and associated Industries In the form of community
Infrastructure Investments (i.e. water and sewer utilities, waste water
treatment, road operation and maintenance), and other services (solid waste
collection/disposal/and treatment and boat harbor management operations,
maintenance and other Improvements).
C. Using the data collected, the contractor will show, in a quantitative and
qualitative manner, the potential effects on the economy of the communities
of Kodiak due to proposed changes In fishery management policy by either
State or Federal rule makers. In particular, the information will be used to
determine the potential effects of options and alternatives of the pending
NPFMC action on GOA Trawl Bycatch Management. The following are
examples of Impacts from NPFMC actions that should be analyzed:
• The distributive Impacts of different levels of
consolidation of the harvesting sector, and processing
sector;
• The potential for capital flight from the community under
proposed management scenarios;
• Employment opportunities to enter Into the harvesting
sector and make commercial fishing a career; and
• The long term community impacts/viability (population,
economy, resource tax, sales tax) to Kodiak City and
Kodiak Island Borough as a major seafood processing
location Into the foreseeable future.
4.COMMUNITY SUPPLIED DATA
A. The Kodiak Island Borough and the City of Kodiak will supply the following
community data:
Community tax revenues,by fishery,for the last five years
• Community Infrastructure capital investments and operational costs,
and fishing Industry use of community Infrastructure, Including boatlift,
harbor,electricity,water,water treatment and roads.
Joint Kodiak Island Borough and City of Kodiak resolution identifying
the ten (10) overarching purposes in creating a joint fish policy work
group to address the management of prohibited Species catch (PSC)
by the trawl fishery in the Gulf of Alaska.
ro„nnnnn ,.nnnn „ . ,, .... m, ..,,
Economic Analysis Consulting Services,July lU,2015
Page 18 of 54
Contract No. FY2016-17 Economic Analysis Consulting Services...
AGENDA ITEM O.B.
S.CONTRACTOR PROVIDED INFORMATION
A. The Contractor will provide the following Information as part of their analysis:
• Fisheries harvest information for the most recent five years, in state
and federal waters, by fishery, gear type, volume, value, landings by
month;
• Information regarding trawl vessel owner residency, crew and skipper
residency and payment,use and costs of leasing in current management
programs,number of active vessels,number of active LLP's;
• By fishery, use of and Impacts on support businesses, Including gear
and equipment suppliers, food providers, repair and machinery shops,
fuel suppliers, freight and shipping companies;
• Processing sector Information, aggregated by a third party as needed,
Including employment numbers by month, residency of processing
employees,operational timing and interaction of various fisheries.
6.PHASE II-COST ESTIMATE TO DEVELOP A PREDICTIVE MODEL FOR
KODIAK.
A. Though development of a predictive model will not be performed under this
RFP,provide an estimated cost to perform this Phase II effort using the
data collected in Phase I, to produce a predictive model (using software such
as IMPLAN) that shows the multiplier effect of fishing industry activity in the
community, and that can be used to determine the potential effects of
proposed changes In fishery management policy at either the State or Federal
level. In particular, such a model could be used to determine the potential
effects of options and alternatives In the pending Council action on GOA Trawl
Bycatch Management, once they are defined. For example, one could use
such a model to determine the distributive impacts of different levels of
consolidation of the harvesting sector or the processing sector.
7. REQUIRED PROPOSAL FORMAT
A. Proposers are encouraged to submit proposals that exceed the minimum
qualifications stated herein:
1. Qualifications
The respondent should Include timelines, projected required personnel
and schedules for completing the project
2. Tlme-Cost
In the Tlme-Cost section,the respondent must detail the time and costs
that will be required to complete the project
Economic Analysis Consulting Services,July 1D,2015
Page 19 of 54
Contract No. FY2016-17 Economic Analysis Consulting Services...
AGENDA ITEM O.S.
B. Proposed Format
Submit one (1) bound copy and ten (10 stapled) copies of the proposals and
well as one electronic copy In Adobe Acrobat.
The response must contain a statement of qualifications and a concise
narrative which addresses, In the order presented, the evaluation criteria set
forth In this solicitation. The narrative response shall not exceed fifteen (15
pages In length, exclusive of appendix, cover page, letter of transmittal, and
table of contents.
Proposals will be accepted until noon, on Tuesday, August 4, 2015. It Is the
proposer's responsibility to deliver proposals to:
Manager's Office
Room 125
Kodiak Island Borough
710 Mill Bay Road
Kodiak,AK 00915
. REQUIRED INFORMATION
A. Proposals must Include:
• A letter of transmittal that shall include the following:
a. The proposers name and address
b. Company profile and consulting experience In Alaska and in
the fishery analysis field.
c. A statement that Indicates the proposal is valid for at least
90 days from the proposal submission deadline;
d. Statement that Indicates the proposer's willingness to
perform the services described In this RFP;
e. A statement that all staff and other resources which are
required to perform the services described In the RFP will be
made available by our organization over the life of the
anticipated contract
f. Statement that the signatory has the authority to bind the
proposer; and
g. Signature of authorized Individual.
• Fee Schedule
Provide an all-Inclusive price for this consulting engagement
that includes but not limited to: Incidental costs, travel,
interview and data gathering costs, analysis, reports and
meetings.
• Client Reference
Respondent's should include the name, address and telephone
number of two (2) clients for whom services similar to those
described in this RFP, has been performed. Reference should be
relevant to the personnel described in the Statement of
Qualifications. Please provide a brief description of services
provided with each reference, as well as the name(s) of team
members that provided the services.
» Economic Analysis Consulting Services,July 101 2015
Page 20 of 54
Contract No. FY2016-17 Economic Analysis Consulting Services...
AGENDA ITEM M.B.
• Schedule
The selection of a firm for award of the contract will be made
by the Borough Assembly. Responsive firms will be ranked
numerically. Responses will be evaluated on the basis of the
advantages and disadvantages to the Kodiak Island Borough
and the City of Kodiak using the criteria set below.
9. RFP REVIEW CRITERIA
A. Evaluation Process
• A review committee will review responsive proposals according
to the following criteria and given relative weight shown an the
table below.
III 1111111-11111.11 .
How
DISCUSSION OF PROPOSED APPROACH 30%
....... ................................ ........
.�..........
„R�m,
FIRM'S QUALIFICATIONS AND EXPERIENCE - .....,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,...........................
E Mp S ,,,,,,,,,,,,,,,,,2
REFERENC _.
PROPOSED PROJECT TE. ._ ...
PROPOSED TES 1
B. Discussion of Proposed Approach
Weight 30%
Provide a detailed description about your philosophical approach to
responding to this RFP. What do you see as the steps to be taken to
successfully guide us through this process.
C. Firm's Qualifications and Experience
Weight 30%
Discussion of what makes you believe would qualify your firm for this project
and description of your successes in providing identical or similar work.
D. References
Weight 20%
Included should be detailed references and Information on 2 (two) similar
projects done on Alaska fisheries economic analysis using a similar
methodology and tell us of the success and usefulness of the final product.
E. PROPOSED PROJECT TEAM
Weight 10%
Provide the professional qualifications and experience of the proposed project
team members and their expertise In working as a team on a recent project.
. ................ ,,,... �
Economic Analysis Consulting Services,July 10,2015
Page 21 of 54
Contract No. FY2016-17 Economic Analysis Consulting Services...
AGENDA ITEM O.B.
F. Proposed Rates
Weight 10%
'though qualifications of the firm Is of primary importance, price will be
Included as a weighted determinant.
10.INTERVIEWS
A. Selected proposers may be requested for further Interview. Proposers will be
notified In writing of the Interview requirements, date, time, location, and
amount of time allowed for an interview/presentation and questions and
answer period.
11.ADMINISTRATIVE INFORMATION
A.Contact Person: Any Information or questions regarding this RFP
should be addressed to the Project Manager:
Bud Cassidy,Borough Manager
(907)406-9302(office)
p(90n7)9!42-2900(cpelllgq or email him at:
� n�rEconomic Analysis Consuffing Services,July 1„0,2015
Page 22 of 54
Contract No. FY2016-17 Economic Analysis Consulting Services...
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AGENDA ITEM O.B.
lanth All Water Mcters Carnawrcial and Industrial
OS FY06 FY07 FY 12 FY 13 FY14
July 11114 30 185,028,320 103,4 ,875 62 945,310 69,115 390 74,748,020
Aug 113967220 144,980,370 124,918,740 80, 1,250 87.W190 128,191,570
scpt 91,66C5 10 64,589,720 104,771,640 136,336,220 107.924.309 136,726,610
Oct 37 2.280 65.866.190 91, 7,110 IM,6N,76O 90,419.650 112,796,8
Nov 2.%218.900 22,865,610 31271,870 35,142,980 67,418,270 48. 4,
Dec %334.680 0 11,178,730 18,350,050 13.091.220 V.525.650 26,139,330
Total 356AW,020 514,M.140 476,430,28S J62,765,740 9,966,149
Jan 55.1155.350 61,541,490 39.007,490 99, 3,187 47,180,
Feb 87,298,780 114,036,160 91,491,160 119.065,840 147,020,
Mar 133,505,150 161.2263 10.IA60,657 187,030,870 117,862,193
April 73,959.740 104,15UM 130,3D2,660 74.917,410 71,363,380
May 42,418,740 30.450.690 63,570,730 49.187,000 54,465,4
June 26,794,820 27.011,480 56,756,630 42,322.000 38,197,664
Total 906,412.600 1.012,932,750 961.019A 12 1.025,1 27,G47 92608,943
Page 25 of
Contract No. FY2016-17 Economic i ii Services...
AGENDA ITEM O.B.
1 introduced by. Borough Assambly
2 Requested by: Kodiak I'Marles Workgroup
3 Drafted by: Borough Clerk
1rdroduced on: 0912012012
4 Adoptod on. 09120/2012
5
6 KODIAK ISLAND BOROUGH
7 RESOLUTION NO.FY2013-10
S
9 A JOINT RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AND THE
10 CITY OF KODIAK COUNCIL SUPPORTING COMMENTS TO THE NORTH PACIFIC
11 FISHERY MANAGEMENT COUNCIL ON PENDING ACTIONS REGARDING
12 COMPREHENSIVE MANAGEMENT OF PROHIBITED SPECIES CATCH(PSC)BY THE
13 TRAWL FISHERY IN THE CENTRAL GULF OF ALASKA
14
15 WHEREAS, the North Pacific Fishery Management Council Is considering the need for
16 and beginning development of a comprehensive program to manage prohibited species
17 catch by the trawl fleet of the central Gulf of Alaska;and
19
19 WHEREAS, any such comprehensive management program for fisheries in the central
20 Gulf of Alaska will have major and direct effects on the economy and well-being of
21 residents of the Kodiak region;and
22
23 WHEREAS, National Standards of the Magnuson-Stevens Fishery Conservation and
24 Management Act require that federal fishery management decisions take into account the
25 importance of fishery resources to fishing communities, in order to provide for the
26 sustained participation of such communities and minimize adverse economic impacts on
27 such communities;and
28
29 WHEREAS, the Kodiak Island Borough and the City of Kodiak represent the
30 communities of the Kodiak region, rather than individual user groups or fishing interests;
31 and
32
33 WHEREAS, the Kodiak Island Borough and the City of Kodak have begun a program to
34 participate directly in public processes for fishery policy decision-making as outlined in
35 Resolution No.FY2013-09 of the Kodiak Island Borough
36
37 NOW,THEREFORE BE IT JOINTLY RESOLVED BY THE KODIAK ISLAND BOROUGH
38 ASSEMBLY AND THE CITY OF KODIAK COUNCIL that these bodies support the Kodiak
39 Fisheries Workgroup's proposed overarching aurooso for consideration of fishery
40 management Issues of interest and concern to the Kodiak region as follows:
41
42 Overarching Purpose:
43 1. Maintain healthy,sustainable resources In the central(and western)Gulf of Alaska.
44 2. Promote a sustainable, vigorous economy In the Kodiak region with healthy and
45 competitive harvesting and processing sectors and support industries
46 3. Maintain quality of life and social well-being in Kodiak.
Kodiak Island Borough Resolution No.FY2013-10
Page 1 of 2
Page 26 of 54
Contract No. FY2016-17 Economic Analysis Consulting Services...
AGENDA ITEM O.B.
47
48 NOW,THEREFORE BE IT FURTHER JOINTLY RESOLVED BY THE KODIAK ISLAND
49 BOROUGH ASSEMBLY AND THE CITY OF KODIAK COUNCIL that these bodies
s0 support the Kodiak Fisheries Workgroup's proposed goals-for m_anagement programs as
51 follows:
52
53 Goals for Management Programs:
54 1. Provide effective controls of pmhibiled species catch and other byeatch to provide
55 for balanced and sustainable fisheries and healthy harvesting and processing
56 sectors.
57 2. Maintain or increase target fishery landings and revenues to Kodiak.
58 3. Maintain or Increase employment opportunities for vessel crows, processing
59 workers,and support industries.
60 4. Provide increased opportunities for value-added processing.
61 5. Maintain opportunities for fishermen to enter the fishery.
62 6. Maintain opportunities for processers to enter the fishery.
63 7. Minimize adverse economic impacts of consolidation of the harvesting or
64 processing sectors.
65 8. Maximize active participation by owners of harvesting vessels and fishing
66 privileges.
67 9. Maintain the economic strength and vitality of Kodiak's working waterfront.
68 10,Establish methods to monsuro success and impacts of all programs, including
69 collection and analysis of baseline and after-action data.
70
71 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
72 THIS TWENTIETH DAY OF SEPTEMBER,2012
73
74
75 KODIAK ISLAND BOROUGH
76
77
78
79 ATT T: Je me M.Selby,
80
81
82
83 N a M.Javier.MMG Borough lent
Kodiak Island Borough Resolution No..FY2013-10
Page 2 of 2
Page 27 of 54
Contract No. FY2016-17 Economic Analysis Consulting Services...
AGENDA ITEM O.C.
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
AUGUST 27,2015
ASSEMBLY SPECIAL.MEETING
TITLE: Approval of Change Order No. 57 Amending Contract No. FY2013-24 for the
Kodiak High School Addition and Renovation Project To Perform Additional
Improvements Such as installation of Cladding on the Vocational Wing and
Former Classroom Space, and Paving of KHS Parking Lot and Egan Way
ORIGINATOR: Matt Gandel
FISCAL IMPACT: Yes$ 1,470,188 FUNDS AVAILABLE: Yes
Account Number. 460.533.430.140 Amount Budgeted:
10021.5 and 9
SUMMARY STATEMENT:
Kodiak Island Borough code 3.30.100 Change Orders-Manager Authority requires Assembly
approval for a change order exceeding$200,000.
The Kodiak High School Addition and Renovation project is approximately 90%complete,with
final completion currently scheduled for November 1,2015.When the project was bid and a
contract awarded to Watterson Construction Company in March 2013,there were several
alternates left out of the construction contract due to budget concerns. Now that the project is
nearing completion,the project management team is comfortable that available contingency
funds can be used to complete some of those alternates.
There are two contingency amounts in the project budget; a construction contingency within the
construction budget line,and a project contingency meant to be available to cover an overage in
any budget line. Change orders have been deducted from the construction contingency over the
duration of the project. None of the project contingency has been spent to date.The summary of
original and current contingency amounts is shown below:
Original Expended Remaining
Construction Contingency $ 3,000,000 $ 1,696,607 $ 1,303,393
Project Contingency $ 1,679,157 $ 0 $ 1,679,157
TOTAL $ 4,679,157 $ 1,696,607 $ 2,982,550
The amounts shown above are current as of August 11,2015. It is likely there will be additional
change orders charged against the construction contingency as construction continues in the
next several months.The amount of these changes is difficult to predict,but if changes occur at
the same rate as they have over the life of the project,there will be$400,000 to$500,000 in
additional change orders before construction is complete.
Watterson Construction was only obligated to hold the bid day pricing for alternates for 90 days,
so the project team has requested updated pricing for the available alternates. Each alternate,
with scope of work, bid day price, and current price, is shown below:
Kodiak Island Borough
Page 28 of 54
Approval of Change Order No. 57 Amending Contract No. FY2013...
AGENDA ITEM O.C.
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
AUGUST 27,2015
ASSEMBLY SPECIAL MEETING
Alternate Scope of Work Bid Day Current
Exterior Installation of new exterior insulation,metal $ 1,492,000 $710,350
Cladding wall panels, and windows at old school area
(new KIBSD offices).Original design has
been value engineered to decrease cost but
still provide energy upgrade to existing
building.
Egan Way Removal of existing paving and installation of $ 121,000 $ 49,504
Paving new paving and striping at Egan Way
adjacent to new High School parking lot.
Scope has not changed.
Rezanof Parking Overlay 2"of new paving onto existing paving $ 544,000 $556,281
Lot Paving at main parking lot on Rezanof Drive,
including new striping. Scope has not
changed.
In addition to the alternates shown above, there is additional work on the existing fire alarm
system and existing elevator included in this change order:
• The fire alarm work will bring existing devices(hom/strobes, smoke detectors,etc.)in the
new KIBSD office wing up to current fire alarm code.While this area was not included in the
project scope of work,due to the amount of fire alarm work in the KHS complex as a whole,
the City of Kodiak Building Inspector and Fire Chief have required KIB to pledge to upgrade
these devices in the near future.The Alaska Department of Education and Early
Development(DEED)has authorized the use of project funds for this work.The cost for this
work is$63,499.
• The existing KHS elevator is overdue for upgrades to the lift equipment,electrical and
lighting,doors and operators, and ADA signage and notifications.The cost for this work is
$90,554.
At the Assembly work session on August 13,2015,there was also discussion of fire alarm
upgrades at the Auditorium lobby. Due to deadlines to provide backup for the Assembly meeting
and project scheduling concerns,these are not included on this change order.The DEED will
not allow use of project funds in the Auditorium lobby, but if funding can be secured and an
agreement reached with Watterson,this work will be submitted for approval as a change order
at a later date.
There is ample contingency to cover the costs for the added work in this change order. In
addition, as part of the project this work is eligible for a 70% reimbursement from the State of
Alaska.The project team recommends approving this change order and proceeding with the
work.
RECOMMENDED MOTION:
Move to authorize the Manager to execute Change Order No.57 amending Contract No.
FY2013-24 with Watterson Construction Company for the Kodiak High School Addition and
Renovation Project in the amount of$1,470,188.
Kodiak Island Borough
Page 29 of 54
Approval of Change Order No. 57 Amending Contract No. FY2013...
AGENDA ITEM O.C.
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
� AUGUST 27.2015
ASSEMBLY SPECIAL MEETING
Kodiak Island Borough
Page 30 of 54
Approval of Change Order No. 57 Amending Contract No. FY2013...
AGENDA ITEM O.C.
KODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER
710 MILL BAY ROAD
KODIAK,ALASKA 5 Contract No. 2013-24 Change Order No. 57
..........
Project Name,Number&Location Amount of Contract&Change Order
Kodiak Fligh School Addition&Renovation
460-53333430,14018 21.513_r Original Contract S 62.257,750,00
Previous Changes S 1.789.259.00
Contractor
Watterson Construc!i2n_Cea$ata apt... This Change S 1.470.1 W09
Adjusted Contract S 65-517J97,00
Description of Change Cost
PCO 11212-perform scope ofwork detailed in bid alternate glo.including S 49.5 .00
removal Of existing paving at Egan Way.installation of 3"orne •paving.and
new striping.
PC 0213 Perform scope oaf`stark detailed in bid alternate#11.including $ 556.281 00
overlay or2-ne%%pa%ing at Re�umorparking lot and ne%%striping.
PCO 0215 -Upgrade existing fire alarm devices in Area F to be compliant with S 63.499,00
Current code.
PCO 0217-Provide upgrades and modernization for existing clevalor at Area B. $ 90.554.00
PCO#218-Provide insulation.stew metal Panel exterior cladding.and new S 710.350,00
%vindows at Area F.
Accepted By.
Conlrachir's Representative
Recommended: Date
Enginecring/Facilifies Director Finance DkLctor
Approved By. Atlesu Date
_WT-119-Cl(Leff-lh--—P-hlexlnnd _EWI-ngh�Ckk
not evreeding S200,000)
............... . .......... . ...... ...................
Per Borough Code 3.30.100,if the change order is up tofive percent(SY.)and Pool exceeding hve hundred
vissand dollars($200,000),it Ppill require approval of else nikror and depult,presiding officer,if it exceeds S%
$200,000,It will require the approval afthe Assepiob4r%Please allach Assembly 11—sleffer indicating approval.
............... ............
........ ...........
Revised by FISEC 04/23114
Page 31 of 54
Approval of Change Order No. 57 Amending Contract No. FY2013...
=r
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...... ----
AGENDA ITEM #3.C.
Brent Carlson
Subject FW.Egan Ipaa0inq
From:Steve 001ar t
�
Sent:Moinday,August 10,20115 9A3 A,1114
Tu:IBrent,Caftmw
SUbject.,IEgain Pavilnq
Rearm avail afaspOiah an E,'agpn vwaySROC 5f IP So
Regirade and cairn1pairt Lajj,,ro 161kiii,-Sip., 51,00
Regirade and 0011711113act EiqiWjpii,ii,iieiaft 8 hii-s ca''52%)"10M $2,011.w 00
Dveirihead aind jjpirc�f,it $11,075 DO
11,01all S7,S75,00
Page 33 of 54
Approval of Change Order No. 57 Amending Contract No. FY2013...
AGENDA ITEM O.C.
B RECHAN ENTERPRISES, ICJ GENE AL CONTRACTOR
2705 M ill Bay Road•Kodiak,A K 99615
(907)486-3215-Fax.,(907)4 86-4 889
Alaska Business License#001868*Alaska Contractors License#AA441
Watterson Construction August 12,2015
Attn: Brent Carlson
Project: Kodiak High School Renovation
Re: Paving Quote Modification for Additive Alternate#10
Mr.Carlson,
11 has been requested to modify our scope of work for Additive Alternates #10.
The following are our price modifications for the paving on the above referenced project:
Additive Alternate#10(Egan Way Additional Tie-in):
Original Scope of Work &Quote.Approximately 5 0 SF of 3"Type
II B Asphalt Concrete Pavement 0$7.50 per SF—
Modified Scope of Work(Add Aft#10-Option 2)-Approximately 5,810 SF or
Removal of Existing Pavement by MillingOn $2.00 per SF and 3"Type IIB
Asphalt Concrete Pavement 0.11$7.50 per SF m$55,195.
All work above includes supply and laydown of asphalt,blue-topping of grade&utility
adjustments.In noted above scopes of work, removal of asphalt is included as well Work
excludes additional leveling course material, traffic control,quality control,surveying, as-builts
and striping.
All quantities are estimates from the existing plans. If modifications to the original plans am
performed, only the actual quantities performed will be billed accordingly,
All work will include certified payrolls.
Thank you for the opportunity to submit this Proposal.
Sincerely,
Louis CPC Project
Manager
Page 34 of 54
Approval of Change Order No. 57 Amending Contract No. FY2013...
-9
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CHANGE ESTIMATE TAKE-orr
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AGENDA ITEM O.C.
BRECHAN ENTERPRISES,INCJ GENERAL CONTRACTOR
2705 Mill Bay Road-Kodiak,A 9961
(907)486-32 15-Fax:(907)486-4889
Alaska Business License#001058-Alaska Contractors License#AA441
Watterson Construction August 12,2015
Ann.- Brent Carlson
Project: Kodiak High School Renovation
Re: Paving Quote ModiFeation for Additive Ahernate#1 I
Mr.Carlson.
It has been requested to modify our scope of work for Additive Alternates #10.
The following are our price modifications for the paving on the above referenced project:
Additive Alternate#[I (Paying Rezanof Parking Lot):
Original Scope of Work & Quote: Approximately 55,495 SIF of 2"Type
IIB Asphalt Concrete Pavement Overlay wl Tack @ $7.50 per SF; 1,500
SIF of 2" Remove and Replace Patches 0 $9.50 per SF; 1,000 LF of
Crack Scaling @ $5.00 per LF; 3,500 SF of Milled Transitions to tie in
Curb&Gutter @$2.00 per SIP=$442,463
Mochfied Scope of Work(Add All#I 1-Option 2): Approximately 55,495
SF or Removal or Existing Pavement by MillingC&$2.00 per SF&55,495
SFor 2'*TypeIIB Asphalt Concrete PavementO$6.50per SF=$471,708.
Modified Scope of Work(Add Alt 4 11-Option 3):Approximately 55,495 SF of
Removal of Existing Pavement by MillingO $2.00 per SF&55.495 SF of Y
Type 1113 Asphalt Concrete Pavement@ 57.50 per SF=$527,203,
Page 36 of 54
Approval of Change Order No. 57 Amending Contract No. FY2013...
AGENDA ITEM M.C.
-Paget August 12,2015
All work above hichides supply and laydown of asphalt,blue-lopping or grade&utility
adjustments. In noted above scopes of work, removal of asphalt is included as well.
Work excludes additional leveling course material, traffic control.quality control,
surveying, as-buills and striping.
All quantities are estimates from the existing plans. If modifications to the original p1dris
are perrormed, only the actual quantities performed will be billed accordingly
All work will include certified payrolls.
Thank you for the opportunity to submit this Proposal,
Sincerel y,
Louis Rocheleau, CPC
project Manager
Page 37 of 54
Approval of Change Order No. 57 Amending Contract No. FY2013...
AGENDA ITEM O.C.
Brent Carlson
Subject- FW Raviinf,'i
lFrairn:Steve DO lart.
qeisU'jlr'i.,eW,aV,Akjigimft IR,2015 ll AM
To 1,l(.Aii 15on
SuIll Pavibig
The Price hurt iremiovaiiofa!�,Phallt in thie rnzmin pairkling ilot wj:�Jj „.50 pear,�quare toot.Garlilivig aiiid t oifing will i be
Etprfill"Melnt 150 hrl @1$2510,Lallbff 1100 l nV
$100 anid,additll'Dirdl 0 1 Vaill1l[.Y,$451YJ per ton in piace,JAUS 15%inviull-cup,
Making maiNholles MIN be$2,000 each
the imiddirip
Iot Mill imed to be ournpletelly deareid pr1lor to lu!$11;)eghinhrig verulk,
Slteva
it
Page 38 of 54
Approval of Change Order No. 57 Amending Contract No. FY2013...
AGENDA ITEM O.C.
Brent Carlson
Subject-, :FW A111,11,Pir,op,osal
From Shin rWhier
Sent:Tuesday,August 1B,2015 7.43 PM
To.,Brent Carlson
Cc.,
Subject:Alt. 11 Proposal
Brent,
The price to stripe the parking lot farmerly listed as Alt,11 will be$10,400.00. This price iindluides ricipainfing the inain
entrance,as it has worn significantly due to the heavy traffic over the last year. It would be�a sharne t1D KaVe,�,ri 6ir F.
freshly painted new parking lot,and a ratty looking entrance.
Let me know it this works for you.
Sam Rohrer
S&S Enterprise,inc
dba Kodiak Lawn Care
P,O Box 1388
irodiak,AK 919615
J'N17 486.8029(otfkip)
(Y07)539-182.B(cell)
Page 39 of 54
APproval of Change Order No. 57 Amending Contract No. FY2013...
0
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rfl
AGENDA ITEM #3.C.
Kodiak Island Burough
School District
Date: May 14,201S
Prepared by: Bryan Lorenson
ERIC C �' Phone: 907357.5222
Lamazurr3'rror Email: bryan@necak.cam
PALMMAK 9964SM32
AREA"F"FIRE ALARM REPLACEMENT
Northstar Electric Company is providing a bid price for the above referenced project
This bid price is based on drawings of existing condition and newly proposed code compliant drawings by ATS
Alaska and includes all materials,tooling and labor to perform the electrical work as described below.
Specifically stated Inclusions are as follows:
Demo of existing F.A.devices and surface raceways.
Provide and install new smoke and duct detectors,new strobes and hom strobes,new pull stations
with alarm covers and new WP court yard exterior hom strobes.
•e• Remove and replace with new ceiling tiles those tiles where existing F.A.devices are removed.
{ Provide a complete and code compliant wiring system.
•:•Test system for functionality,OB levels and fan shutdown and make any required adjustments.
❖ Move and replace furniture in classrooms and cleanup any debris created by this Installation.
r,. Provide any necessary Tire stopping at conduit penetrations.
Spedfirally stated exclusions are as follows:
Painting,patching of finished surfaces where Disposal/transport of hazardous materials or
existing raceway are removed devices
Builder's Risk Insurance
Performance Band
BID PRICE: $57,8471.00
Thank you for the opportunity to serve your electrical needs.
Proposal accepted by:
Signature Date
Name Title
Company y
q.�o i i:uwm!ai�II i vi i tl ruy a°re,llru���rr iu kH1V pIIIr1J'7u 0hvir�i va Ildiuil'�'1&wre:W14,R11 n116�a0�u
Page 41 of 54
Approval of Change Order No. 57 Amending Contract No. FY2013...
0
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AGENDA ITEM #3.C.
ARCTIC ELEVATOR COMPANY LLC.
Proposal No.953 Irate:0811912015
Arctic Erevafor From:
Watterson Construction Arctic Elevator Company
6500 Interstate Circle 645 G St,Ste 100 Box 505
Anchorage„AK 99518 Anchorage,AK 99577
Fax::907-563-7222 ,
Equipment:One Hydraulic Passenger Elevator Machine:D36376
Location: Kodiak high School Kodiak,AK
TOP NOTCH MODERNIZATION PACKAGE
We will furnish labor and materials to install one Top Notch Modernization Package custom designed
for hydraulic elevator applications.By utilizing the latest technology and design practices,we have
created a simpler,more reliable,and more capable modernization package.This package is
microprocessor based and serial link.It features the industries best non-proprietary products.
The components are made in America by companies like Elevator Controls&SmartRise Engineering
(SRI i Hydraulic Controller),GAL Mfg.Closed Loop MOVFR Door Operator,ECC Vandall Proof
Fixtures,Monitor&Displays.These products can be found throughout the United States and Canada,
installed in thousands of locations when:the customer demanded non-proprietary,dependable products
in order to reduce elevator maintenance and repair cost down.
New Equipment Installed by AEC:
Controller:Install new ECC/SmartRise Non-Proprietary Serial Link Microprocessor Controller and[P
8300 leveling system,featuring on board diagnostics for safe and reliable operational control.
Emergency Service Operation: Install new Fire Service Recall Circuitry including Phase I key
switches at the lobby Moor and Phase 2 key switches in the elevator cab(COP)Car Operating Panel.
Controller Starter:Install new Siemens Energy Efficient Solid State Nordic Soft Starter featuring
onboard diagnostics to extend pump motor life and reduce trouble calls.
IIPU Hydraulic Power Unit: Install new ME[Quiet Hydraulic Tank,Submersible Pump,Heavy Duty
Submersible Motor,and I00 gallons of new Chevron 32 hydraulic oil.
Door Operator:Install new microprocessor based GAL MOVFR2 Closed loop door operators at the
front and rear openings.
Door Protection/Detector:Install new Formula System Car Door Detector with interface to GAL
MOVFR2 closed loop door operator.No additional power supply°is required.
Page 1 of 7
Page 43 of 54
Approval of Change Order No. 57 Amending Contract No. FY2013...
AGENDA ITEM O.C.
Interlocks:Install new hoistway door interlocks at each landing and new car gate switch.
Car Door tracks and hangers:Install new car door rollers,guides and gibs on car doors.
Ilaistway direction limit switches:Install new Tape Selector System,eliminating mechanical limits.
Car Roller Guides:Install new Car Roller guides/slide quides to top and bottom of the Car Frame.
Safety Switches:Install new hoistway and car safety operated switches.
Ilaistway Door tracks and hangers: Install new hoistway door rollers,guides and gibs at entrances.
Car Operating Panel(COP):Install new Serial Link COP with stainless steel vandal proof LED
buttons.Independent Service and Inspection Operation are installed behind a secure access door. Also
included is a LCD customizable display screen.The display screen will include floor position,direction
of travel,operational modes and a large section for customer advertising and info.
hall Stations:Install new Serial Link stainless steel vandal proof hall buttons,and signal fixtures with
engraved Appendix H"Fire Signagc"as required by code(no plastic stick on placards).
flail Lanterns:Install new Serial Link Hall Lanterns and Position Indicators at each Landing.
Landing Passing Chime:Install new ADA compliant Landing Passing Chime.
Emergency Lighting in the Cab:Install new battery powered emergency LED light in the cab and
emergency bell on the car top.
Car Riding Lantern:Install new Led Car riding lantern at front landing.
Valve:Install new UC4M Maxlon hydraulic Control Valve,Low Pressure Switch,MEI Silencer
Muffler and Isolation Coupling to reduce motor and pump vibration and noise.
ilofslway Unlocking:Install new hoistway door unlocking devices and csccution tubes at each landing.
Iloistway Access:Install new hoistway access at the top and bottom landing as required by code.
Car Top Inspection:Install new car top inspection station with onboard diagnostics.
Emergency Return Unit:Install new Emergency Return Battery-Lowering Unit(ERU). In the event of
power outage the ERU will provide temporary power to the elevator and return passengers to lowest
landing to Brit.
Braille:Install new ADA compliant Braille tags on Car Operating Panel and all door entrances.
Door Restrictors/Evacuation deterrents:Install new door restrictors and door clutches.
Page 2 of 7
Page 44 of 54
Approval of Change Order No. 57 Amending Contract No. FY2013...
AGENDA ITEM #3.C.
lolstway Door Closer/Spirator:Install new heavy-duty hoistway door closer spirators.
Traveling Cable:Install new TCJC27 Traveling Cable and Kellems Grips.The Traveling Cable wire
count will be reduced by approximately 75%due to advances in technology.
lloistway Wire:Install all new wiring and terminal blocks in the hoistway,pit or machine room.
No existing wiring or connections will be retained in the hoistway,pit or machine room.
Signage:Install new vandal proof Stainless Steel engraved"Appendix w Fire signage as required by
code(no plastic stick on Fire Signage placards will be used).
Car door relation/assemblies:Install new link arms,bracing,pivot arm and bearings for new GAL
MOVER 2 door operators.
Toe Guards:Replace existing platform guard with new guard 21 inches in length(along its vertical
face),with a bevel 60-75 degrees from the horizontal at the bottom of it,and add additional bracing
under car.
Seismic Overspecd Rupture Valve:Install new Maxton Seismic Overspeed Rupture Valve in the pit.
Remole Monitoring:Install new remote monitor,which sends detailed fault conditions directly to the
facility maintenance department or the elevator technicians cell phone.Example"Power Plant Elevator
#2 mar doors stalled at the second floor"
Emergency phone:Install new ADA compliant vandal proof hands free auto-dialing elevator phone.
Energy EfficlenI:New electrical components are energy efficient.
Code Compliant:New components are compliant with the most recent State of AIaska adopted
version of ADA and ASME A17.I Safety Code for Elevators and Escalators Code.
Non-proprietary Equipment:All new equipment provided by AEC is 1001/6 non-propriclary.
AEC has no proprietary rights to the new equipment installed,including mechanical assemblies,
electrical assemblies,microprocessors,software or diagnostic tools and equipment.
All new diagnostic tools are property of the building owner and will remain on the jobsite.
Training and Support:AEC will provide New Equipment Training(NET)for the engineering
department to familiarize the staff with the new equipment.
Warranty:Provide 12-month warranty on all parts and labor.
Page 3 of 7
Page 45 of 54
Approval of Change Order No. 57 Amending Contract No. FY2013...
AGENDA ITEM O.C.
Value Eneineering: The items and services listed below are not normally provided by our
competitors and not required by code but are included in our Top Notch Modernization Package.
These additional components increase performance and eliminate future shutdowns caused by
existing wom parts lcfl in the system.Please consider this added value when comparing offers.
Oil Beater:Install a new thermostatically controlled oil heater mounted directly to the hydraulic
tank to maintain a constant temperature of the hydraulic oil to stabilize oil viscosity.
Hall Station PI:Install new Hall Position Indicators at each landing.
Ball Station Direction Arrows:Install new I]all Station Direction Arrows at each landing.
Cartop Interface:Install new cartop interface board with onboard diagnostics for quicker
troubleshooting and adjustments.
Cab Steadier's:Install new elevator cab steadiers to top and bottom of car.
Soft Starter:Install new Siemens Energy Efficient Soft Starter.
Phone line monitoring:Install new phone line monitor with annunciation.
Seals&Packing's:Install new hydraulic cylinder packing's.
Oil line gaskets:Install new Viclaulic coupling gaskets.
Pipe Supports:Install new hydraulic oil line pipe supports.
New I ID32 oil:Install new heavy duty hydraulic oil specifically designed for electric motors.
Victaulic Cate valves:Install new oil line shut off valves in elevator pit and machine room.
Evacuating Oil:Pull the piston from the hydraulic cylinders and remove all of the existing
hydraulic oil from the cylinders_This eliminates future valve problems caused by old oil lelt in the
cylinder.
Page 4of7
Page 46 of 54
Approval of Change Order No. 57 Amending Contract No. FY2013...
AGENDA ITEM #3.C.
Reducing Cost: The items listed below are not normally provided by our competitor but are
included in our Top Notch Modernization Package.These additional items and services increase
performance,reduce down time,and eliminate many extra charges by others.Extra charges
(especially in remote locations)required by other contractors can be very costly and time
consuming. Please consider these items as added value when comparing offers.
Electrical Inlerlock:Install a new electrical interlock switch in main line disconnect to interface
with the new battery lowering Emergency Return Unit(ERU)as required by code.
CFCl:Install new GFCI in elevator machine room,cartop and pit as required by code.
Pit Ladder:Install new pit ladder as required by code.
Patching and sealing:Patching and scaling at all cutouts in lobbies,machine room,and hoistway.
Fire sealing:Fire-scat the hoistway,machine room,pit and car pfalform.
Sealing:Paint machine room floor&pit floor.
Addilional Man-power:Provide 3 Journeyman Elevator Mechanics to reduce down time by 33%.
Installation process will take approximately 10 working days per elevator.
Additional work rovided by Arctic Elevator Company:
Disconnects:Proper sized lockable fused disconnecl/circuit breaker and proper sized wiring
(including a ground wire)in conduit to the elevator controller per NEC code.
120 VAC-15 amp power supply with SPST lockable fused disconnect and wired to the controller.
Dedicated(non PBX)touchlone phone line run in conduit to the elevator controller.
Smoke Detector System with wiring in conduit(front smoke detector in the elevator machine
room,the hoisnvay and at each landing,)to the fire alarm system and to the elevator controller and
provide 3 recall relays within 3 feet of the new elevator controller For Phase I Fireman's Service.
Machine room and pit lighting as required by code.
Proper ventilation,heating,or cooling if required to maintain proper machine room temperature.
Machine room door(ire rated,code compliant,self closing,automatically locking.
Page 5 of 7
Page 47 of 54
Approval of Change Order No. 57 Amending Contract No. FY2013...
AGENDA ITEM M.C.
Terms and Conditions
1.Before we Arctic Elevator Company LLC..("AEC")perform the work described;you agree to provide
our employees a safe work place.AEC reserves the right to discontinue our work until a safe place in
which to work is provided.
2. The work shall he performed for the agreed price plus any applicable taxes required by law.
3. AEC will not perform any extra examination ofyour equipment unnecessary to do the work described,
and are not responsible for any part or performance of any part of your equipment except those parts
specifically covered under this contract.
4. All work to be completed in a workmanlike manner according to standard practices.AEC warrants all
parts and labor we provide to be free from defects for one year after completion of our work.AEC will
repair or replace any defective pail at no cost to you providing you give us written notice within the
warranty period.
5. The work shall be performed during our regular working hours unless otherwise agreed in writing.If
overtime work is requested you agree to pay the additional charge
6. Payment will be made as follows'.Any work order over 55000.00 requires a down payment of 25%of
the contract price when contract is signed.74%or the total contract price is due upon delivery of
materials to the job site.Pull payment will be made upon completion of our work and an approved
acceptance inspection by the Municipality of Anchorage.You agree to reimburse Arctic Elevator for
attorney fees and expenses incurred in collecting any overdue payments.We reserve the right to
repossess any material we have supplied if any payment is thirty days past due,
7, Under no circumstances shall Arctic Elevator Company LLC,be liable for any damage.loss,,or delay
due to any cause beyond our reasonable control,including but not limited to fire„,smoke,,explosion,,
vandalism,flood,water,electrolysis,weather„not,war;„civil commotion;,misuse,neglect,act of
government,strikes,lockouts,repairs by others or acts of God.AEC will not be responsible for any
consequential damages of any kind,including but not limited to penalties or fines,,,loss of profit,loss of
rent,loss of business,or loss of equipment or property whether in contract,tort,warranty or otherwise
unless caused by the negligence of AEC, AEC will not be responsible for The replacement,repair,or
renewal of any discontinued or unavailable part of the elevator.
S. Materials will be shipped approximately 6 weeks after the Final drawings are approved,
9.This agreement and any associated forms will constitute the entire agreement between the parties
concerning all matters relattng here to,and supersede any prior discussions,agreements,or
understandings.Both parties must agree to any changes or modifications to this agreement in writing.
Page 6of7
Page 48 of 54
Approval of Change Order No. 57 Amending Contract No. FY2013...
AGENDA ITEM #3.C.
Permits and Inspections:
Arctic Elevator shall provide the necessary permits,licenses,and insurance and make all required
tests and inspections to complete this work.
Codes:
Arctic Elevator shall provide,install,and test the new equipment in accordance with ASME A17.1
Safety Code for Elevators and Escalators.
Payments:
25%of the total contract price will be required upon signed acceptance of this proposal.
70%of the total contract price is due upon delivery of materials to the job site.
Full payment will be made upon completion of our work and an approved acceptance inspection
by the Municipality of Anchorage.
Price:
533,300.00 EIGHTY THREE TI IOUSAND THREE HUNDRED DOLLARS.
Acceptance:
This proposal including the attached terms and conditions provisions shall,when accepted by you
below,and approved by our representative,constitute the entire contract between us.Any changes
or modifications to this contract must be agreed upon in writing and signed by both parties.
This proposal is valid for(90)days from the proposal date
Submitted By
Ed Monted-Managing Member AEC
Customer. Arctic Elevstor Comnrnv u.C,,
Signed____ ., Signed...
Authnnzcd Signature Authorized Sigatum
Pnnt Name: Print Name,.,,.
Pnnl Authorized Name Prim Authorized Name
Title, Title:
Date Date
Company Namc'
Page 7 of 7
Page 49 of 54
Approval of Change Order No. 57 Amending Contract No. FY2013...
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Page 51 of 54
Approval of Change Order No. 57 Amending Contract No. FY2013...
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Unit PT 12100 Inca"Way,Anchorage Alaska 0515
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Kodiak High School
Add-windows in Area F 08I712015
Rom Quaral Hrs as. Coconut Subtotal 0.0".W subleed areal sell
Add•Akffnowm Franang(clear amxkgad CMO B'CM 1 5 - $11853-57 115 313,45911 4,1 $14.005.02
Add.C4035(M) 71A 00 5 13-35 3 %53190 115 510,9069 1,1 $12,057.85
Lmbor•FV(t 1 1 10 3 7300 S 730.00 1 1 S 039.50 $1 $ 92345
to -Travel(26 .I Wp) 2 a 3 7300 s 1,1 . Ila S 1.343.20 11 $ 147752
Lobor•Fab 34 2 3 7300 $ 4,264.00 1 Is s 5,740.Go 1.1 $6,27946
:3 Labor.Insfal 34 a 5 7300 319.056.00 its $22.83440 11 $25,117.54
AlrFarmfl&0 In FV 2guys toinmest) 3 5 51400 $ 1,542.00 135 3 1. -36 11 1 1,960 63
Oval?(Dayff) 19 S 21500 $ 4.05500 115 5 4. 7,75 1.1 S 5.16753
Z Per Diem(Days) 19 5 all on 5 1,67200 1 Is 1 1,922.50 1.1 1 2,115A6
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AGENDA ITEM #3.C.
Slayden Plumbing & Heating, Incorporated
101111 RICHARDSON HWY 7730 EASTPALIIERNFASILLAHM
NORTH POLE,ALASKA 01170E WASILLAA ALASKA 1111007
PHONE:("71001-33H PHONE 110713M76116
FAX:(9671418-2711 FAX:4"713716-1121
E-MAIL,b4aslaydonplmobing.sons EaAA IL awslsydsnt3yahea.san
Od0lnas.d a W Aa.oft.
Date: 5-19-15
To:Nvatierson Construction,Inc.
6500 Interstate Circle
Anchorage,Alaska 99522-0670
P.907.563.7441 F.907.563.7I22
BIDDING PROJECT: KODIAK
OUR BID FOR THE MECHANICAL IS AS FOLLOWS:
BID ITEM NO: ALT 2: EXTERIOR 7$9287.73
CLADDING
BID ITEM NO: ALT 6: FUEL OIL TANK 167,711.46
Job 51-MVIC"CLt1510S.ALL Lew'VOLTAGE CONTROLS FOR LLEL LEAK OEMMON
Our standard exclusions are as follows:
All Fire proletlWn sod are alarm systems;All Engineering and Design;All excavation,pipe bedding;bock fill and compaction;
All cone....,...m-ie Forming sod plottnstot;All underslab insulation;All mechanical hoisting and Mine;All caniag sod patching;All paint
preparation and painting;All eouer"t ceriag;A11 caulking and fire sarmg;All manliflhtg and wffelding above lOq;
All access doon and seem panels;All roar and Hrutiocal Ned penelralions;All roof sealing and membrane patching;
All transfer of asbuilts to CA)nnwings,m),tarz or copies:All video's and sauld-media production costs;10 sets contract documents;
All removal or emtslraclian debris from the job site;All electrical power witing,cuodssil,motor starters,disconnects and
olhrr electrical denim;All temporary elili,ies;All work outside building hoes;All bonding costs,
Slayden Plumbing&Heating,Inc.
Page 53 of 54
Approval of Change Order No. 57 Amending Contract No. FY2013...
AGENDA ITEM #3.C.
Attn: Brent Carlson/Watterson
Construction Co.Inc.
'�NORTHSTAR Date: August 19,2015
Prepared by: Bryan Lommort
Phone: 907.357-5222
Email; btyan@nLcak.com
Siding Replacement Area D.E&F/Electrical
MUM,AK 99"S
Northstar Electric Company is providing a bid price for the above referenced project.
Specifically stated Inclusions are as follows:
Remove all electrical devices an exterior walls of areas D.E&F.
Extend as necessary all junction boxes and wiring to flush out with new siding.
Reinstall devices and test for proper operation.
Devices to include;outlets,lighting,photocell,F.A.horn/strobes,cameras,card reader,fuel pump devices.
Specifically stated exclusions are as follows:
Treated wood backing and installation for lights,cameras,etc.(approx.18 devices to make up for the approx 5'1
build out.
Bid Price,$9,443.00
Thank you for the opportunity to serve your electrical needs.
Page 54 of 54
Approval of Change Order No. 57 Amending Contract No. FY 13...
Kodiak Island Borough
Assembly Special Meeting Guidelines
August 27, 2015, 7:30 p.m., Borough Conference Room
1. ROLL CALL
KIBC 2.25.070.... the Chair shall cause the record to reflect the absence of the member, the
REASON for the absence, and whether the absence is excused by the Assembly.
Recommended motion: Move to excuse any Assembly member who may be absent.
VOICE VOTE ON MOTION.
2. CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
A,SII 'Sll llfmw;AII IIf;;;;;II S"Ih""t";I SIG N IIIIII' Alll' 11'MI S"IV""A' "E 'TII°°IIIf;;m111°I INAI" IIf;;;I; IIFOR I"][E RIEC III:::IIB.
3. CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING
A. Kodiak Fisheries Work Group Recommendation to Approve a Community Response to
the National Marine Fisheries Service Environmental Impact Statement on the Gulf of
Alaska By Catch Management Proposal.
Recommended motion: Move to authorize the Mayor to sign the letter based on
the Kodiak Fisheries Work Group recommendation to approve a community
response to the National Marine Fisheries Service Environmental Impact
Statement on the Gulf of Alaska BpCatch Management Proposal.
Staff Report—Manager Cassidy
Assembly discussion.
ROLL CALL VOTE ON MOTION.
B. Contract No. FY2016-17 Economic Analysis Consulting Services.
Recommended motion: Move to authorize the Manager to execute Contract No.
FY2016-17 for the Economic Analysis Consulting Services in an amount of
$30,000 to be split evenly between the City of Kodiak and Kodiak Island Borough.
Staff Report— Manager Cassidy
Assembly discussion.
Recommended motion: Move to postpone Contract No. FY2016-17 to a future
meeting to be determined by the Borough Manager.
Assembly discussion.
ROLL CALL VOTE ON MOTION TO POSTPONE.
Kodiak Island Borough Assembly Guidelines
August 27, 2015 Page 1
C. Approval of Change Order No. 57 Amending Contract No. FY2013-24 for the Kodiak
High School Addition and Renovation Project To Perform Additional Improvements Such
as Installation of Cladding on the Vocational Wing and Former Classroom Space, and
Paving of KHS Parking Lot and Egan Way.
Recommended motion: Move to authorize the Manager to execute Change Order
No. 57 amending Contract No. FY2013-24 with Watterson Construction Company
for the Kodiak High School Addition and Renovation Project in the amount of
$1,470,188.
Staff Report—Manager Cassidy
Assembly discussion.
ROLL CALL VOTE ON MOTION.
4. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
ROLL CALL VOTE ON MOTION.
Kodiak Island Borough Assembly Guidelines
August 27, 2015 Page 2
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KODIAK ISLAND BOROUGH
WORK SESSION
srtj /work Session of:
Please IIIP1I @°° IIINJ I"" your name Please F:MIN your,name
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View our website at
www.kodiakak.us.
Visit our Facebook page:
www.facebook.com/KodiakIslandBorough
Follow us on
Twitter:
@KodiakBorough
At its Special Meeting of August 27, 2015, the Kodiak Island Borough Assembly Took the Following
Actions. The Next Regular Meeting of the Borough Assembly is Scheduled on Thursday, September 3,
2015, at 7:30 p.m. in the Borough Assembly Chambers.
AUTHORIZED the Mayor to Sign the Letter Based on the Kodiak Fisheries Work Group
Recommendation to Approve a Community Response to the National Marine Fisheries Service
Environmental Impact Statement on the Gulf of Alaska By-Catch Management Proposal.
POSTPONED Contract No. FY2016-17 for the Economic Analysis Consulting Services in an Amount of
$30,000 to be Split Evenly Between the City of Kodiak and Kodiak Island Borough to a Future Meeting to
be Determined by the Borough Manager.
AUTHORIZED the Manager to Execute Change Order No. 57 Amending Contract No. FY2013-24 W ith
Watterson Construction Company for the Kodiak High School Addition and Renovation Project in the
Amount of $1,470,188.
Vol. FY2016, No. 5 August 31, 2015
Kodiak Island Borough
Assembly Newsletter