2015-04-23 Special Work Session Kodiak Island Borough
Assembly Special Work Session
Thursday, April 23, 2015, 8:15 p.m., Borough Conference Room
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting
agenda packet and seek or receive information from staff.Although additional items not listed on the work session agenda
are discussed when Introduced by the Mayor,Assembly,or staff,no formal action is taken at work sessions and items that
require formal Assembly action are placed on regular Assembly meeting agenda.Citizen's comments at work sessions
are NOT considered part of the official record.Citizen's comments Intended for the'official record'should be made at a
regular Assembly meeting.
Page
1. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
2. AGENDA ITEMS
2 - 118 a. Budget Review of the General Fund, Special Revenue Funds,
and Debt Service Fund.
Budget Presentation FY15.Pdf
Committed & Proiected School Debt Payment Summarv.pdf
Interfund Loans Amortization Schedules.pdf
School Debt Service Bond Payment Schedules. df
3. MANAGER'S COMMENTS
4. CLERK'S COMMENTS
5. MAYOR'S COMMENTS
6. ASSEMBLY MEMBERS COMMENTS
Page 1 of 118
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Award
Kodiak Island Borough
Alaska
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GFOA Award Programs
The Kodiak Island Borough is the only government
in Alaska that has received an award for all 3 GFOA
awards.
a The Certificate of Achievement for our CAFR
The Distinguished Budget Award .
® The Popular Reporting Award
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Overview of the Borough
The Kodiak Island Borough is the sots largest
Borough covering 6,56o square miles.
It is larger than the states of Hawaii, Connecticut,
Delaware and Rhode Island.
■ There are 13,824 people living in the Kodiak Island
Borough.
■ In terms of population we are the 7t" largest Borough
in Alaska.
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Area Wide Powers
® Education
® Tax Assessment & Collection
w Planning and Zoning
. General Administration and Finance
® Emergency Services Planning
Community Health
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Non - Area Wide Powers
® Solid Waste Collection and Disposal
Parks and Recreation
® Economic Development
® Animal Control
■ Road Maintenance and Construction
w Street Lighting
■ Fire Protection and First Responder
Emergency Medical Services
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Strategic Plan
FY2014- 2015
Restructure the budget development process.
Develo p a budget process to facilitate a smoother
budget. Incorporate necessary communications and
timelines between the legislature, cities/villages,
school district, non-profit agencies, etc.
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Strategic Plan
FY2014- 2018
Begin implementation of island wide
transportation plan .
Seek and pursue full funding of a replacement ferry in
cooperation with federal, state, local cities, tribal
organizations, villages, native groups, etc. for the
economic well-being of Kodiak communities and Western
Alaska.
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Strategic Plan
FY2014- 2015
Address the PERSJTERS unfunded liability.
Review and develop a funding plan for the Kodiak Island
Borough portion of the PERS/TERS unfunded liability.
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Strategic Plan
FY2014- 2018
Define and enhance economic development in
cooperation with the City of Kodiak.
Establish and improve Kodiak's economic development
plan to attract new business growth and encourage
business expansion island-wide.
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Strategic Plan
FY2014- 2018
Develop and implement a Military Facility Zone.
Support the designation of a Military Facility Zone that will
provide low interest loans to developers to expand support
services important to the expansion of the various missions
of the USCG in Kodiak.
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Strategic Plan
FY2014- 2018
Diversify energy resources for island residents.
Address the results of the Kodiak Area Energy Audit
conducted by the Alaska Energy Authority.
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Strategic Plan
FY2014- 2015
Establish a resource management plan.
Develop a resource management program that identifies
land and resources to be disposed of, acquired, and
retained in a manner that will not unduly affect the existing
market and that benefits present and future residents.
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Strategic Plan
FY2014- 2018
Develop a solid waste management plan .
Develop a solid waste management plan that identifies the
most efficient method of collecting, disposing and
diverting municipal waste and also considers convenience,
effectiveness and cost.
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Strategic Plan
FY2014- 2018
Increase citizens' participation.
Utilize the technologies to increase resident involvement in
the government by connecting citizens and decision
makers to make informed judgments.
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Strategic Plan
FY2014- 2018
Improve efficiencies of services and governments.
Pursue methods of combining similar duties and
responsibilities into larger management schemes i.e. service
areas, fire districts, governments, etc. to most efficiently
serve the public.
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Major Sources of Revenue
® Property Taxes
® Severance Taxes
■ Motor Vehicle Taxes
■ Intergovernmental Revenue
Property leases
m Interest Earnings
s Sale of General obligation and Revenue
Bonds
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Last Ten Years Number of Senior
Citizen and Disabled Veterans Tax
Exemptions
500 '
450
400
350
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250
200
150
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AM -
2008 2009 2010 2011 2012 2013 2014 2015
'° � senior Citizens �Disabled Veterans
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Per Capita Tax Comparison
Boroughs Only FY2013
Kodiak Island Borough
Fairbanks North Star- Borough �°
Kletchikan Gatevmv Borough ,,. ,, ,.o
Matanuska-Susltna Borough
1'
Aleutians East Borough
Denali Borough ,,. .
Kenai Peninsula Borough ,,,,, ,,, �'
Lake& Peninsula Borough
Haines Borough
Bristol Bay Borough
o 1,000 z,oa0 3,000 4,000 5,000 6,000
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The Borough has five different
types of funds .
General Fund
® Special Revenue Funds
® Debt Service Funds
® Capital Project Funds
Enterprise Funds
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General Fund
The General Fund is used to account for
resources traditionally associated with
government that are not required legally or by
sound financial management to be accounted
for in any other fund .
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National Wildlife Refuge PILT
FY2014 & FY2015 budgeted aiflou[Its
400,000
350,000
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300,000
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200 000
1501000
100,000
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Projected State Aid
m The State has budgeted $707, 639 in State
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Revenue Sharing
This is equal to 6J1o's of a mill
® This saves the owner of a $300,000 house
about 6183
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State of Alaska Shared Fish Tax
FY2014 is estimated; FY2015 is budgeted
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1,800,000
.............
1,600,000
1,400,000 / J
1,200,000 rrr P /rrr "
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800,000
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600,000
400,000
200,000
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* 2oo6 2007 2008 2009 2010 2011 2012 2013 2014 2015
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FY2015 Severance Taxes are
29% of General Fund Revenues
2,00O,000
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1,Z�00,000 7, % r
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1,000,000 j /,
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800,000
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Severance Tax Rates In Other
Alaskan Communities
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Kodiak Island Borough
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Lake & Peninsula Borough
King Cove
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Pilot Pont
0.00% 0.50% 2.00"/a 1.50% 2.000/0 2.50% 3.00c/'G
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Building Inspections
Currently Building Permit Fees Cover 410/0 of
the Borough's Cost for this Program
® To recover 65% of the program cost fees
would have to be increased 59%
■ To recover s00% of the program cost fees
would have to be increased 144 0/0.
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Material Changes in
Expenditures
We are budgeting a $300,725 increase in
expenditures mostly due to:
m A new position in the Managers Department.
® Increased salary and benefit expenditures
® Increase in Economic Development.
® Increases in Emergency Preparedness
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General Fund Expenditures ok
® General Fund expenditures are budgeted at
$7,349,332
® This is $300,735 more than the FY2014
budget
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Kodiak Island Borough GIS Website
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General Fund Fund Balance
FY2014 & FY2015 Budgeted
3,500,000
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3,000,000
2,500,000 t
2,000,000
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1 500 000 / %
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1,000,000
500,000 1
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oc� Jryayo J�oti� J�o,�ti J�ory''� Jryoyu� J�otih
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Special Revenue Funds
Special Revenue Funds are used to account for
revenues from specific sources which by law are
restricted to finance particular functions and
activities.
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Education Support Fund
® The Borough sets a mill levy specifically for
Education Support and these revenues are
deposited directly into this account.
® Per Borough Code all motor vehicle taxes are
also deposited into this fund .
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Education Support Budget
FY15 School District Request
The School District has asked for a total
appropriation from the Borough of $11,17o,800.
This is an increase of $521, o8o over the current
budget.
The Borough is budgeting $10,790, 000;
a $140, 28o increase from last year.
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Education Support Fund ok
® At this time the Borough is budgeting a 9.16
mill rate for Education Support.
® The owner of a $300, 000 house would pay
$7,745 in property taxes to support the School
District.
® This does not include the 1.40 mills needed
for debt service on school bonds.
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� 'Real Pro T axes 959 �aa r , ,
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` Personal Pro ert Taxes o o8o
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` MotorUehicl6Taxes 280,000,
Total $1o,go5,600
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Education Support Budget
FY2015 Expenditures
$10,090, 250 — Transfer to KIBSD
$381,350 — Mental Health Services
$175, 000 - Liability Insurance
$140,000 — Property Insurance
$70,000 — Snow Removal/Sanding
$49,000-Annual Audit
X10 905 boo Total Appropriation;
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KIB Contributions to KIBSD
FY2014 & FY2015 are budgeted amounts
11,000,000
10,500,000
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g,00o,000
8,50o,000 -r`
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School District Property Insurance
FY2014 & 2015 Budgeted
180,000
160,000 /
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120,000
:100,000
80,000 r-
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40,000
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School District Liability Insurance
FY2014 & FY2015 Budgeted
250�000
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200,000
10,000
1001000
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School Enrollment (ADM )
FY2005 to FY2014
2,700
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2,65o s,
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2 550 ! ,r
21500
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2,45 i
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2,400
2,350
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Adopted Service District
Powers
Road Construction and Maintenance
® Fire Protection
Street Lighting
® First Responder Emergency Medical Services
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Road Service Districts
■ The Kodiak Island Borough has 4 road
service districts.
® The road service districts have no
personnel . All are serviced on a contract
basis.
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Road Service Districts
Per Mile Costs - FY2014 & FY2015
Budgets
80,000
70,000
6o,000
' I
50,000
30,000 _..
20,000
10 000
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Di Warrens Bay, Service District #1 Monaska Bay Bayview ,
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Fire Departments
■ Fire Districts work to prevent and to control fires
® Fire Districts also provide First Responder
Emergency Medical Services
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Fire Districts
We have 3 fire service districts.
m Bayside Fire Department has 25 volunteers and
a paid Fire Chief.
m Womens Bay Fire Department has -13 volunteers
and an unpaid Fire Chief.
M . m The Airport Fire District has a contract with the
{ Womens Bay Fire Department to provide
eruices.
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Woodland Acres Lighting
District
■ This year's budget includes a mill levy of 1/4
(. 25) of a mill .
■ On a $300, 000 house this is equal to X75.
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Trinity Island Lighting
District
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This year's budget includes a mill levy of 1/2
(.50) of a mill .
On a $300,00o house this is equal to $150.
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Facilities Fund
■ The Facilities Fund was started in FY1996
with the sale of Shuyak Island to the State of
Alaska for $42, 000,000.
■ In FY1996 s6, 000,000 of principal was used
for the construction of the Kodiak Fisheries
Research Center.
■ The FY2013 Fund Balance was $39► 415►840-
® At the end of FY2013 the fund has earned
s18►824►934 million dollars in interest.
/
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Facilities Fund
S5% of the previous years investment income
can be used for:
!Capital Projects
Property Insurance
Up to 42.5% can be used for Debt Service
/
Facilities Fund - Fund Balance
40,000,000 y,
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30,000,000
25,000,000
20,000,000
1 ,000,000
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Tourism
The Tourism Development Fund d had a
fund balance of $141, 51.5 at the end of
FY2013 with no material change in
FYz014.
® For FY2015 we are predicting bed tax
revenue and expenditures of $115, 500.
/
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Debt Service Funds
Debt Service Funds are used to account for
the payment of principal, interest and related
fees on all bonded debt.
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Capital Projects
Capital projects funds are used to account for
general government capital projects
financed by general obligation bond issues,
intergovernmental grants, contributions
from other funds and interest income,
exclusive of projects financed by proprietary
funds.
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High School Addition &
Renovation
® Total Budget - $80,479,009
$36,182, 643 already expended
m Expenditures are within budget
Estimated completion date - November 2015
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High School Renovation
Work This Period :
• Gypsum wall board and painting
• Electrical & mechanical rough-in all levels
o Communication cabling
• Continue exterior weather barriers
• Civil work at west parking lot and courtyard
/
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High School Renovation
Work Scheduled Next Period :
• Glass curtain wall system
* Interior gypsum and painting
• Mechanical and electrical fixtures
• Interior glass walls and doors
• Acoustical ceiling grid systems
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Landfill Lateral Expansion
Project
■ Total Budget - $32,000,000
® The Estimated Completion Date islune 2015
■ It is expected to extend the life of our landfill
more than 40 years.
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Current Large Projects
® Kodiak High School Addition and Renovation
■ Landfill Lateral Expansion
® KFRC Ventilation Modifications
® Kodiak Middle School Concrete Repairs Phase z
® Chiniak School Tank Replacement
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Large Upcoming Projects FY2015
® Anton Larsen Bay Dock Replacement
Womens Bay Emergency Shelter
Fire Protection Area No. 1 Generator
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® Panamaroff Park Playground
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Enterprise Funds
Enterprise funds are used to account for Borough operations
that are financed and operated in a manner similar to private
business enterprises. The intent of the Borough is that the
costs (expenses, including depreciation) of providing these
services to the general public on a continuing basis are
financed or recovered primarily through user charges.
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Solid Waste Fund
■ The Borough is responsible for Solid Waste
Collection and Disposal on the road system .
■ The Borough has contracted with Alaska
Waste to collect solid waste on the road
system and to bill for these services.
® The Borough will continue to operate the
baler and landfill
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Solid Waste Fund
® At June 30, 2013 the Solid Waste
Disposal fund had accrued $5,359, 650
for closure/post-closure costs.
® We have budgeted revenues and
expenditures at $2, 975,365.
At this time we are planning to increase
these amounts by lo% at the 2nd
hearing on June 5 20 4.
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Hospital Enterprise Fund
■ The Borough adopted health powers in 1.983.
® To fulfill this obligation the Borough owns a
hospital with z5 acute care beds.
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Hospital Enterprise Fund
® In FY201.4 the Borough completed
construction on a new 22 bed Long-term Care
Facility
® Medicaid will pay i-00% of the costs to build
and operate this facility
The Borough has entered into a zo year lease
.m with Providence to operate this facility.
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Hospital Statistics
In 201.2 the Hospital served a significant portion
of the Kodiak population .
There were:
0 4,496 Emergency Room Visits
® 888 Surgeries
■ 1, 682 Mammograms
111371 Physical Therapy Procedures
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Hospital Enterprise
■ In 2oo6 the Kodiak Island Borough renewed
our lease of the hospital to Providence
Health System for ten years with annual
payments of $720,000.
■ For FY201-5 the Hospital Enterprise Fund is
budgeted at $1, 040,470.
820/O of these expenses are depreciation .
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Kodiak Fisheries Research
Center
The total budget is $2,049,865.
■ This budget is balanced with a $397,375
use of retained earnings.
Depreciation is budgeted at $750,420
(37% of tota I)
There will be a positive cash flow.
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911 Service
m g11 service was added in FY1996.
This service is funded by a levy on all
individual phone lines with a Kodiak
address.
m A tax on cell phones in the area is being
studied .
We are bud etin o 0oo for FY'
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Kodiak Island Borough
Committed and Projected School Debt Cakulations
FY2005-2036
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2014 510, 31, 544, 4, 216 6,700 443,7 177. 240 246 PTM
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