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03/05/2015 Regular Meeting KODIAK ISLAND BOROUGH Assembly Regular Meeting March 5, 2015 A regular meeting of the Kodiak Island Borough Assembly was held on March 5, 2015, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Major Michael Bates of the Salvation Army. Assembly member Lynch led the Pledge of Allegiance. Present were Assembly members Aaron Griffin, Chris Lynch, Frank Peterson, and Rebecca Skinner. Also present were Borough Administrative Official Bill Roberts, Borough Clerk Nova Javier, and Assistant Clerk Angela MacKenzie. GRIFFIN moved to excuse Assembly members Carol Austerman and Dan Rohrer who were absent due to personal leave and Larry LeDoux and Mayor Friend who were absent due to their attendance to the Southwest Alaska Municipal Conference (SWAMC) in Anchorage. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA AND CONSENT AGENDA r PETERSON moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES None. AWARDS AND PRESENTATIONS Assembly member Lynch proclaimed that Kodiak was a municipality that did "Choose Respect" and asked that all residents join in standing up against these crimes, and create a movement across the country that would restore a culture of respect and action for future generations. Assembly member Lynch proclaimed the month of March 2015 as National Women's History Month and urged residents to increase their knowledge and appreciation of the valuable role women play in our lives. Assembly member Lynch presented the Student of the Month Award for February 2015 to Polly Ashouwak, a senior at Old Harbor School. Revenue Accountant Dora Cross gave a Budget Presentation on Revenue Projection. CITIZENS' COMMENTS None. Kodiak Island Borough Assembly Regular Meeting Minutes March 5, 2015 Page 1465 COMMITTEE REPORTS None. PUBLIC HEARING None. BOROUGH MANAGER'S REPORT Administrative Official Roberts reported on the following: • SWAMC was dealing with state budget issues involving the Alaska Marine Highway. • Kodiak State Recorder's Office was being considered for closure by the Alaska Department of Natural Resources. MESSAGES FROM THE BOROUGH MAYOR None. UNFINISHED BUSINESS None. NEW BUSINESS Contracts None. Resolutions 1. Resolution No. FY2015-21 Adopting the Kodiak Island Borough Strategic Plan for the Years 2015-2020. PETERSON moved to adopt Resolution No. FY2015-21. A strategic plan consisting of priorities of the Borough was needed to guide the budget process and ensure that the Assembly clearly communicated its priorities to Borough staff and the public. A strategic planning meeting was held on Saturday, January 17, 2015 to determine the priorities for the Borough. The Assembly identified four strategic directions and seven 2015 priorities for its strategic plan and desires to adopt these by resolution. The resolution was proposed to adopt the Strategic Plan for the years 2015-2010 and it also directed Borough staff to develop action plans on the seven 2015 priorities and in a period of six months and/or a year and submit performance measure reports on how these priorities were addressed. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Griffin, Lynch, Peterson, and Skinner. 2. Resolution No. FY2015-20 Approving the Village of Karluk and its Native Village Council to Participate in the FY2016 Community Revenue Sharing Program. This item was approved under the consent agenda. Kodiak Island Borough Assembly Regular Meeting Minutes March 5, 2015 Page 1466 The resolution identified Karluk as an unincorporated community that met the Community Revenue Sharing Program eligibility criteria established under AS 29.60.865, AS 29.60.879 and 3 AAC 180.110. Ordinances for Introduction None. Other Items 1. Approval of Additional Expenditures Associated with Purchase Order No. 2015-00000002 for Survey Work in Service Area No. 1. GRIFFIN moved to authorize the Manager to approve additional expenditures that exceeded the Manager's authority associated with Purchase Order No. 2015-00000002 with St. Denny Surveying, Inc. for surveying work in Service Area No. 1 in the amount of $1,224, and to allow the Service Area No. 1 Board Chairperson to continue to work with St. Denny Surveying Inc. to complete the survey work for Service Area No. 1 for the current fiscal year in the additional amount of$12,000, for a total purchase order amount not to exceed $32,224. Service Area No. 1 Chairperson Scott Arndt was working with other entities to solve some culvert and flooding issues within the Service Area. In doing so, he requested the elevations of the culverts be surveyed in addition to the other surveying he had already requested. Purchase order#2015-2 was originally issued for $23,000 with St. Denny Surveying. Due to the reasons stated in the memo attached to the packet, the limit had been exceeded by $1,224. Chairperson Arndt was also asking for an additional $12„000 to complete the surveying work through June 30, 2015. The request would go beyond the Manager's authority of $25,000 per KIBC3.30.020. The work would be performed under professional services and would not need to go out to bid. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Peterson, Skinner, and Griffin. 2. Approval of Additional Expenditures Associated with Purchase Order No. 2015-00000023 Survey Work for the Landfill Subdivision Tract. SKINNER moved to authorize the Manager to approve additional expenditures that exceeded the Manager's authority associated with Purchase Order No. 2015-00000023 with Kodiak Land Surveying for survey work for the landfill subdivision tract in the amount of $8,845, for a total purchase order amount not to exceed $25,965. The Borough Resource Manager worked with Kodiak Land Surveying performing survey work at the landfill. The work performed would do the following: 1. Survey the landfill tract and subdivide into two parcels. 2. The parcel boundary would follow zoning boundaries agreed upon by the Borough staff and residents of Monashka Subdivision. 3. One lot would contain the improvements associated with the landfill and waste water treatment plant and would be zoned I-Industrial. Kodiak Island Borough Assembly Regular Meeting Minutes March 5, 2015 Page 1467 4. The second parcel would be zoned NU-Natural Use and would have a restricted use consistent with the uses found in the code. 5. The subdivision also vacated State of Alaska section line easements that provided public access in the landfill. The vacation would restrict general public access into the landfill. 6. The new survey also addressed some technical issues that were discovered in the previous survey. The original Purchase Order amount of $19,050 was exceeded due to additional work associated in resolving technical issues associated with errors from previous survey work. The original survey work was performed for $17,120. Work on correcting the technical issues raised the total project cost to $25,965, which was beyond the $25,000 authority of the Borough Manager under KIBC 3.30.020 Limitation on the manager's authority. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Peterson, Skinner, Griffin, and Lynch. 3. Confirmation of the Mayoral Appointment to the Planning and Zoning Commission (Greg Spalinger). GRIFFIN moved to confirm the Mayoral appointment of Mr. Greg Spalinger to the Planning and Zoning Commission for a Borough term to expire December 31, 2017. There was currently one vacant Borough seat on the Planning and Zoning Commission for a term to expire December 31, 2017. The Clerk's Office received applications from the following: Kyle Crow February 5, 2015 Steven Neff February 5, 2015 Greg Spalinger February 11, 2015 Jasha Zbitnoff February 20, 2015 Mayor Friend requested that the Assembly confirm his appointment of Mr. Greg Spalinger for the Borough seat with a term ending December 31, 2017. ROLL CALL VOTE ON MOTION FAILED TWO TO TWO: Skinner and Peterson (Ayes); Griffin and Lynch (Noes). 4. Confirmation of the Mayoral Appointment to the Architectural/Engineering Review Board (Steven Neff). GRIFFIN moved to confirm the Mayoral appointment of Mr. Steven Neff to the Architectural/Engineering Review Board for a term to expire December 31, 2017. There was currently one vacant seat on the Architectural/Engineering Review Board for a term to expire December 31, 2017. On February 5, 2015, the Clerk's Office received an application from Mr. Steven Neff for the Planning and Zoning Commission. Mayor Friend interviewed Mr. Neff and it was determined he Kodiak Island Borough Assembly Regular Meeting Minutes March 5, 2015 Page 1468 would be a good candidate for the Architectural/Engineering Review Board (ARB). Mr. Neff agreed to serve on the ARB. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Griffin, Lynch, Peterson, and Skinner. 5. Confirmation of the Mayoral Appointment to the Parks and Recreation Committee (Dale Stratton). PETERSON moved to confirm the Mayoral appointment of Mr. Dale Stratton to the Parks and Recreation Committee for a term to expire December 31, 2017. There were currently three seats on the Parks and Recreation Committee; one for a term to expire December 31, 2016 and two for terms to expire December 31, 2017. The Clerk's Office received one application from Mr. Dale Stratton on February 10, 2015. Mayor Friend requested that the Assembly confirm his appointment of Mr. Dale Stratton. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Peterson, Skinner, and Griffin. 6. Authorization for a Letter of Support four the Alaska Department of Fish and Game's Grant Proposal to the Office of Subsistence Management (OSM). GRIFFIN moved to authorize the Mayor to sign the letter of support for the Alaska Department of Fish and Game's grant proposal to the Office of Subsistence Management. The letter of support was requested for an ADF&G grant proposal which would be submitted to the Office of Subsistence Management (OSM). A copy of the letter and a similar letter of support from the Akhiok Kaguyak Inc. was included in the packet. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Peterson, Skinner, Griffin, and Lynch. CITIZENS' COMMENTS None. ASSEMBLY MEMBERS' COMMENTS Assembly member Peterson expressed gratitude to the public who attended the meeting, congratulated Polly Ashouwak, recipient of the Student of the Month award for February 2015. He also reminded the community to take advantage tax free day on Saturday, March 7, 2015. He thanked the Kodiak Womens Resource and Crisis Center for its efforts in the community. Assembly member Lynch congratulated Student of the Month award recipient Polly Ashouwak. She expanded on a letter of support regarding Natives of Kodiak and contamination cleanup and she encouraged the public to attend the appropriate work session when this letter would be discussed. She expressed condolences to the family of Mr. Omar Stratman. Kodiak Island Borough Assembly Regular Meeting Minutes March 5, 2015 Page 1469 Announcements —Assembly member Lynch The Assembly and Planning and Zoning Commission would meet in a joint work session followed by an Assembly work session on Thursday, March 12 at 7:30 p.m. in the Borough Assembly Chambers. The next regular meeting was scheduled on Thursday, March 19 at 7:30 p.m. in the Borough Assembly Chambers. The Mayor, Members of the Assembly, and Borough staff would be traveling Wednesday, March 25 through Friday, March 27,for lobbying purposes in Juneau. ADJOURNMENT GRIFFIN moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Skinner, Griffin, Lynch, and Peterson. The meeting was adjourned at 8:10 p.m. KO DI IS 'ID�OIQUGH A 'T: rrol Friend" yor Nov a M. Javier, I9IMC, Borough, Clerk Approved on: April 2, 2015 Kodiak Island Borough Assembly Regular Meeting Minutes March 5, 2015 Page 1470