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2015-01-22 Regular Meeting Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, January 22, 2015, 7:30 p.m., Borough Conference Room Page 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non- controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. "APPROVAL OF MINUTES 3 - 8 A. *Regular Meeting Minutes of December 18, 2014. 12182014 rm m i n utes.pdf 6. AWARDS AND PRESENTATIONS A. Employee of the Quarter Award 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 8. COMMITTEE REPORTS 9. PUBLIC HEARING 9 - 37 A. Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdivision from R2-Two-Family Residential Zoning District to B-Business Zoning District (P&Z Case No. 15-007). FY2015-09 Alaqnak Acres Subdivision - Pdf 10. BOROUGH MANAGER'S REPORT Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 1 of 91 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS 13. NEW BUSINESS 13.A. Contracts 13.B. Resolutions 38 - 62 1. Resolution No. FY2015-16 Adopting the Priorities of the Kodiak Area Coordinated Transportation Plan. Resolution No. FY2015-16 - Pdf 13.C. Ordinances for Introduction 13.D. Other Items 63 - 66 1. *Confirmation of the Mayoral Appointment to the Solid Waste Advisory Board (Jennifer Culbertson). SWAB Application and Backup - Pdf 67 - 70 2. *Confirmation of the Mayoral Appointment to the Architectural/Engineering Review Board (Kelsea Kearns). ARB Application and Backup - Pdf 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) 17.A. Minutes of Other Meetings 71 - 86 1. Fire Protection Area No. 1 Board, December 9 and December 30, 2014; Monashka Bay Road Service Area Board, July 2, 2014; Parks and Recreation Committee, October 28 and November 25, 2014; Womens Bay Service Area Board, October 14 and December 2, 2014. Regular Meeting Minutes of Other Boards.pdf 17.B. Reports 87 - 91 1. December 2014 Wilson Engineering Monthly Progress Report, Change Order Reports, and Other Projects Report. December 2014 Wilson Eng Monthly Progress Report.pdf 150102 December 2014 Change Order Reports.pdf 150102 December 2014 Other Projects Report.pdf Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 2 of 91 AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Regular Meeting December 18, 2014 A regular meeting of the Kodiak Island Borough Assembly was held on December 18, 2014, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Major Michael Bates of the Salvation Army. Deputy Presiding Officer Rohrer led the Pledge of Allegiance. Present were Deputy Presiding Officer Dan Rohrer, Assembly members Carol Austerman, Aaron Griffin, Chris Lynch, and Rebecca Skinner. Also present were Borough Manager Bud Cassidy, Projects Construction Inspection Engineer Dave Conrad, Deputy Clerk Jessica Kilborn, and Assistant Clerk Angela MacKenzie. GRIFFIN moved to excuse Mayor Friend and Assembly members LeDoux and Peterson who were absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA AND CONSENT AGENDA GRIFFIN moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES Regular Meeting Minutes of October 2 and November 6 and Special Meeting Minutes of December 2, 2014, were approved under the consent agenda. AWARDS AND PRESENTATIONS Deputy Presiding Officer Rohrer presented the Student of the Month Award for November 2014 to Ryan Branson, a senior at Kodiak High School. CITIZENS' COMMENTS None. Kodiak Island Borough Assembly Regular Meeting Minutes December 18, 2014 Page 1 `Regular Meeting Minutes of December 18, 2014. Page 3 of 91 AGENDA ITEM #5.A. COMMITTEE REPORTS Planning and Zoning Commission Acting Chair Alan Schmitt gave an update on the progress and timeline of the code revision project public hearings. PUBLIC HEARING A. Ordinance No. FY2015-08 Amending Title 3 Revenue and Finance Chapter 35 Real Property Tax Section 3.35.050 Board of Equalization to Add an Additional Alternate Seat on the Board. GRIFFIN moved to adopt Ordinance No. FY2015-08. The current composition of the Board of Equalization had posed challenges in finding individuals to serve or to have a quorum for the scheduled meetings. Increasing the number of alternates on the board would address these challenges. Deputy Presiding Officer Rohrer opened the public hearing. Seeing and hearing none, Deputy Presiding Officer Rohrer closed the public hearing. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Griffin, Lynch, Rohrer, and Skinner. BOROUGH MANAGER'S REPORT Manager Cassidy reported on the following: • The Borough would be closed December 25°', 26th, and January 1st for the Christmas and New Year's Day holidays. • The Court approved the schedule of fees, the Borough Code Enforcement Officer would start to enforce minor offenses. • Joint Work Session with the School Board was scheduled for January 15, at 6:30 p.m. in the borough Assembly Chambers. • Reiterated the importance of the community to attend the Planning and Zoning Commission public hearings or submit comments regarding the code revisions. • Trees on the south side of the Long Term Care Facility were removed to help utilities and the Care of the facility. MESSAGES FROM THE DEPUTY PRESIDING OFFICER ROHRER None. UNFINISHED BUSINESS None. Kodiak Island Borough Assembly Regular Meeting Minutes December 18, 2014 Page 2 *Regular Meeting Minutes of December 18, 2014. Page 4 of 91 AGENDA ITEM #5.A. NEW BUSINESS Contracts 1. Contract No. FY2015-21 Womens Bay Emergency Shelter Project. AUSTERMAN moved to authorize the Manager to execute Contract No. FY2015-21 with Wolverine Supply, Inc. of Wasilla, AK for the Womens Bay Emergency Shelter Project in an amount not to exceed $1,134,750. The contract was for the Womens Bay Emergency Shelter project as shown in the construction documents prepared by Jensen Yorba Lott Inc. The work included construction of an approximately 3,500 square foot addition to Womens Bay Fire Hall with space and facilities to serve as a shelter for Womens Bay residents in case of an emergency. The addition included a 1,000 square foot day room that could be used for community events and activities, double-wide apparatus bay to serve two fire engines, toilet rooms, and storage rooms. Both the Womens Bay Fire Service Area Board and the Architectural/Engineering Review Board reviewed and approved the design for the project. The work was scheduled to be substantially completed by August 1, 2015. An invitation to bid was issued on October 8, 2014, and bids were due and opened on November 25, 2014. Four bids were received. After reviewing bids, Staff determined that Wolverine Supply of Wasilla was the lowest responsive bidder. Five alternates were included in the Invitation to Bid, and the proposed contract four alternates. Borough Manager explained that the fifth alternate, windows for Bayside Fire Station would not be included in the contract. The base bid and alternates were all within the project budget, although the Womens Bay Fire Department had also earmarked $250,000 in funds to supplement the project budget if necessary. The project was funded by a grant from the U.S. Department of Housing and Urban Development ($475,000) and a Alaska Designated Legislative Grant($1,025,000). ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Griffin, Lynch, Rohrer, Skinner and Austerman. 2. Contract No. FY2015-22 Anton Larsen Bay Dock Fabrication. LYNCH moved to authorize the Manager to execute Contract No. FY2015-22 to Rainier Welding of Redmond, WA for the Anton Larsen Bay Dock Fabrication in an amount not to exceed $554,647. The contract was for fabrication of a new dock and gangway for Anton Larsen Bay as shown in the documents produced by Jensen Yorba Lott(JYL) and PND Engineers. The existing dock was Kodiak Island Borough Assembly Regular Meeting Minutes December 18, 2014 Page 3 *Regular Meeting Minutes of December 18, 2014. Page 5 of 91 AGENDA ITEM #5.A. built in 1985 to support the Terror Lake Hydroelectric Project and was upgraded by the Borough in 1995 with new piles and other improvements. It was well past its useful life and had been in need of replacement for some time. In March 2014, JYL and Borough staff held public meetings in Kodiak, Port Lions, and Ouzinkie to present conceptual design options and accept public comments. The conceptual design options were also posted on the Borough website, along with a form to provide comments. Based on the comments received, JYL and PND have designed a 80-foot long by 12-foot wide dock, with an alternate bid for an additional 40-foot long dock section. The existing dock is 60- feet long by 10-feet wide. The fabrication of the dock was being bid separately from the installation to avoid paying contractor markup on the most expensive piece of the project. The dock and gangway were scheduled to be delivered to Kodiak by April 6, 2015. A bid package for installation would be released in early 2015. Construction was scheduled for April and May 2015. An invitation to bid was issued on November 17, 2014, and bids were due and opened on December 3, 2014. Three bids were received. After reviewing bids, Staff had determined that Rainier Welding of Redmond, WA was the lowest responsive bidder. The proposed contract was for the base bid and alternate, meaning the new dock would be twice as long as the existing. The project was funded by a combination of state and federal grants. The Borough received a $2,000,000 Designated Legislative Grant and a $80,000 Denali Foundation grant, to which the Borough had provided$20,000 in matching funds, for a total project budget of$2,100,000. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Rohrer, Skinner, Austerman, and Griffin. Resolutions None. Ordinances for Introduction None. Other Items 1. Appointments to the Providence Kodiak Island Service Area Board. LYNCH moved to voice non-objection to the reappointments of Pat Branson, Steve Honnold, and Ken Knowles to the Providence Kodiak Island Service Area Board (PKISAB). Per Contract No. 1997-07A: "An advisory board meeting the requirements of 7AAC 13.030(a)will be appointed by Providence. One Assembly member shall be appointed by Providence as a full Kodiak Island Borough Assembly Regular Meeting Minutes December 18, 2014 Page 4 *Regular Meeting Minutes of December 18, 2014. Page 6 of 91 AGENDA ITEM #5.A. voting member of the advisory board, and Providence shall give the borough the opportunity for review and comment before appointments to the advisory board are made." The PKISAB met and wished to reappoint Pat Branson, Steve Honnold, and Ken Knowles as of January 2015. Per the contract provision cited above, the Assembly was given the opportunity to comment before the appointments to the advisory board were made. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Rohrer, Skinner, Austerman, Griffin, and Lynch. CITIZENS' COMMENTS None. ASSEMBLY MEMBERS' COMMENTS Assembly member Lynch, Austerman, and Rohrer expressed gratitude to Planning and Zoning Commissioner Schmitt for the update and urged the pubic to submit comments on the code revisions. They congratulated Student of the Month award recipient Ryan Branson. Assembly member Austerman thanked all board and commission members for volunteering their time to serve. Assembly member Skinner thanked Planning and Zoning Commissioner Schmitt for the proposed process during the code revision project and encouraged community input. She wished everyone a happy holiday. Assembly member Griffin wished everyone a happy holiday and reminded the community to be especially safe during the holiday season. Assembly member Rohrer encouraged the Planning and Zoning Commission to summarize their actions during the code revision process for tracking and future insight. Announcements— Deputy Presiding Officer Rohrer The Borough Offices would be closed on Thursday, December 25, Friday, December 26, and Thursday, January 1 in observance of the Christmas and New Year's Day Holidays. The next Assembly work session would be held on Tuesday, December 30 at 7:30 p.m. in the Borough Conference Room. The next regular meeting was scheduled on Thursday, January 8 at 7:30 p.m. in the Borough Conference Room. Kodiak Island Borough Assembly Regular Meeting Minutes December 18, 2014 Page 5 *Regular Meeting Minutes of December 18, 2014. Page 7 of 91 AGENDA ITEM #5.A. The Assembly and Department Head Staff would hold a strategic planning work session on Saturday, January 17 at 8 a.m. in the Borough Assembly Chambers. ADJOURNMENT AUSTERMAN moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Skinner, Austerman, Griffin, Lynch, and Rohrer. The meeting was adjourned at 8:05 p.m. KODIAK ISLAND BOROUGH ATTEST: Jerrol Friend, Mayor Nova M. Javier, MMC, Borough Clerk Approved on: Kodiak Island Borough Assembly Regular Meeting Minutes December 18, 2014 Page 6 *Regular Meeting Minutes of December 18, 2014. Page 8 of 91 AGENDA ITEM #9.A. KODIAK ISLAND BOROUGH AGENDA STATEMENT ke f JANUARY 22, 2015 .,. "u o ASSEMBLY REGULAR MEETING TITLE: Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdivision from R2-Two-Family Residential Zoning District to B-Business Zoning District(P&Z Case No. 15-007). ORIGINATOR: Jack Maker FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: This rezone request is a continuation of the applicant's effort to develop this site for business use. A loading dock that serves a warehouse on the adjacent Business zoned parcel is constructed on this site. Although the nearby warehouse and loading dock are a permitted conditional use in Business zoning, they are not permitted in Two-family Residential zoning; therefore, a rezone to Business is required to accommodate the existing and desired development. As a precursor to this request, the Borough Assembly recently approved an amendment to the 2008 Comprehensive Plan Future Land Use Maps. That amendment changed the Future Land Use Designation from Rural Residential to Commercial/Business. This rezone is now consistent with the Comprehensive Plan and satisfies the requirements of Title 17 of the Borough Code, The Planning and Zoning Commission held a public hearing on this rezone request at its December 17, 2014 regular meeting. The Commission voted unanimously to recommend that the Assembly approve this rezone. Clerk's Note: Thirty (30) public hearing notices were sent out on January 22, 2015. Since the meeting is not going to be broadcasted and telephonic testimonies is not going to be available, notifications that were sent out encouraged recipients to turn to submit written testimony or attend in person to provide verbal testimony. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2015-09. Kodiak Island Borough Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 9 of 91 AGENDA ITEM #9.A. Introduced by: Borough Manager Requested by: Planning and Zoning Commission 2 Drafted by: Community Development Director 3 Introduced: 01/08/2015 4 Public Hearing: 01/22/2015 5 Adopted: 6 7 KODIAK ISLAND BOROUGH 8 ORDINANCE NO. FY2015-09 9 10 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND II BOROUGH REZONING LOT 1, ALAGNAK ACRES SUBDIVISION 12 FROM R2-TWO-FAMILY RESIDENTIAL ZONING DISTRICT TO B- 13 BUSINESS ZONING DISTRICT(PSZ CASE NO. 15-007) 14 15 WHEREAS, the Planning and Zoning Commission received a request to rezone Lot 1, 16 Alagnak Acres Subdivision;and 17 IS WHEREAS, at an advertised public hearing, consistent with Kodiak Island Borough 19 Code 17.205.040,the Commission considered the merits of the rezone request;and 20 21 WHEREAS, the Commission voted to recommend to the Borough Assembly that this lot 22 be rezoned finding that the public necessity, convenience, general welfare, and good 23 zoning practice would be enhanced by such action;and 24 25 WHEREAS, the Commission hereby recommends that this rezone request be reviewed 26 and approved by the Borough Assembly. 27 28 NOW,THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 29 BOROUGH that: 30 31 Section 1: This ordinance is not of a general and permanent nature and shall not 32 become a part of the Kodiak Island Borough Code of Ordinances. 33 34 Section 2: Lot 1, Alagnak Acres Subdivision is hereby rezoned from R2-Two-family 35 Residential Zoning District to B-Business Zoning District. 36 37 Section 3: The findings of the Kodiak Island Borough Planning and Zoning 38 Commission are confirmed as follows: 39 40 1. This rezone is consistent with recent Borough Assembly action approving a 41 Comprehensive Plan amendment that changed the Future Land Use Designation 42 of the parcel from Rural Residential to Commercial/Business. 43 44 2. This rezone will facilitate a replat, screening review, and issuance of zoning 45 compliance to abate a long standing nonconforming use. 46 47 Kodiak Island Borough,Alaska Ordinance No.FY2015-09 Page 1 of 2 Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 10 of 91 AGENDA ITEM #9.A. 48 3. This rezone is consistent with the zoning of the lots to the south of this parcel. 49 50 4. This rezone is consistent with the objectives of the adopted Comprehensive Plan, 51 52 5. The Kodiak Island Borough Planning and Zoning Commission recommends 53 approval of this rezone. 54 55 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 56 THIS DAY OF 2015 57 58 59 KODIAK ISLAND BOROUGH 60 61 62 63 Jerrol Friend, Borough Mayor 64 65 ATTEST: 66 67 6R 69 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough,Alaska Ordinance No. FY2015-09 Page 2 of 2 Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 11 of 91 AGENDA ITEM #9.A. tt �'' :.. Kodiak Island Borough Vit' o,,; ¢I+��; Office ofthe Borough Clerk C_fm i 710MillBayRoad "_ Kodiak, Alaska 99615 -. 3 Phone (907) 486-9310 Fax(907) 486-9391 clerks rr.kodiakak.us NOTICE OF PUBLIC HEARING A public hearing will be held on Thursday, January 22, at 7:30 p.m. in the Borough Conference Room, 710 Mill Bay Road, Kodiak, Alaska before the Kodiak Island Borough Assembly to hear comments on: Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdivision From R2-Two-Family Residential Zoning District To B-Business Zoning District(P8Z Case No. 15-007) Please note: Telephonic testimony will be unavailable at this meeting. If you wish to testify on this case, it is strongly encouraged to submit written testimony or attend in person to provide verbal testimony. If you do not wish to testify in person, you may provide your comments on the attached public hearing form and fax it to (907) 486-9391, email to clerks(okodiakakus, or hand deliver to the Borough Clerk's Office, 710 Mill Bay Road, Room 101, Kodiak, AK 99615 prior to 3 p.m. on January 22. Comments favoring and opposing are encouraged. If you have any questions, please call 486-9310. Attachments: • Map • Public hearing form • Ordinance No. FY2015-09 Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 12 of 91 AGENDA ITEM #9.A. Ordinance No. P12015-09 Rezoning Lot 1, Alagnak Acres Subdivision From R2-Two-Family Residential Zoning District To B-Business Zoning District(P&Z Case No. 15-007) 490 . r{. . . ti c vs )490 �� <( et, p J nV ' 445 n , Legend ^� nj `J~ r"`�Subject Patel Zoned R'! N. cc :3 4P v N L m ` v:., ______________<" pP;y,,�a' ;4` 01 2943 2993 2 r' 2970 Rw v1d` 292`p `��ir 2�f o v syr N �� GN ?/ -p �� o ,.. x ,r gay 37; • , f x Sy [7 ^fry � s / .1 9 '3 362.2 7H ' '" .fir. � i r ^D x zn xr "� -xy' . ,e^ 41P.,:19:044; E'/' /. Zoning Legend I I Public Use Lands I.. u.(Rural Residential 1 I...'..I Muld Family Residential C3^.�Light Industrial 1:772 Watershed Q Rural Residential 2 �� -I Business i. Rural Neighborhood Commercial i I Conservation I I Single Family Residential CI Retail Business NEI Urban Neighborhood Commercial I I Rural Residential I I Two Family Residential Q Industrial 1 I Natural Use Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 13 of 91 AGENDA ITEM #9.A. PUBLIC HEARING FORM Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdivision From R2-Two-Family Residential Zoning District To B-Business Zoning District(P&Z Case No. 15-007) ❑ This is in support of the rezone. ❑ This is in opposition of the rezone. ❑ Other comments. Name: Residence Address: Mailing Address: Comments: Written comments may be submitted by email to clerks(&kodiakak.us, faxed to 907-486-9391, mailed or hand delivered to the Borough Clerk's Office, 710 Mill Bay Road, Room 101, Kodiak, AK 99615 prior to 3 p.m. on Thursday.January 22, 2015. Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 14 of 91 AGENDA ITEM #9.A. First_Na me Last_Name Ma il_Line_ Mail_City Mail_State Mail_Zip WAYNE ABOUSSLEMAN 420 SHAHAFKA CIRCLE KODIAK AK 99615 ALAGNAK INC P.O.BOX 1275 KODIAK AK 99615 JOHN ARNDT PO BOX 1636 KODIAK AK 99615 BRENT ARNDT PO BOX 1066 KODIAK AK 99615 KATHLEEN BALLENGER P.O.BOX 126 KODIAK AK 99615 DANIEL BEEHLER 2376 MISSION RD KODIAK AK 99615 DANIEL CANAVAN 330 SHAHAFKA CIR KODIAK AK 99615 KELSEY CHATSKI 4026 LUNAR DR IIA2 ANCHORAGE AK 99504 2054 RIVERSIDE AVE APT JAMES L COLE 5104 JACKSONVILLE FL 32204 MARK DAILEY PO BOX 959 KODIAK AK 99615 MARTIN EATON PO BOX 2609 KODIAK AK 99615 CARL ERICKSON 2943 COVE DR KODIAK AK 99615 DEREK FOSTER 599 TOMALES RD PETALUMA CA 94952 RONALD FRIED P 0 BOX 8585 KODIAK AK 99615 IAN FL/LP 5620 GRAND TETON LOOP ANCHORAGE AK 99502 MICHAEL HERTER 490 SHAHAFKA CIRCLE KODIAK AK 99615 JOA ENTERPRISES,LLC 3017 RAVEN CIRCLE KODIAK AK 99615 JACK JOHNSON PO BOX 2359 GEARHART OR 97138 KODIAK BIBLE CHAPEL OF KODIAK P.O.BOX 1245 KODIAK AK 99615 KODIAK ISLAND BOROUGH 710 MILL BAY RD KODIAK AK 99615 KODIAK VENTURES,INC. PO BOX 1066 KODIAK AK 99615 TANNER R MAINERO PO BOX 2027 KODIAK AK 99615 RICHARD MCKINNEY PO BOX 1739 KODIAK AK 99615 CHRISTINE MCVAY 344 SHAHAFKA CIR KODIAK AK 99615 BENJAMIN REHMER P.O.BOX 446 KODIAK AK 99615 TED ROGERS 445 SHAHAFKA CIRCLE KODIAK AK 99615 LESLIE SEATON 2920 COVE DR KODIAK AK 99615 SWANSON FAMILY TRUST P 0 BOX 2666 KODIAK AK 99615 WAL-MART REAL EST.BUS. TRUST PO BOX 8050 BENTONVILLE AR 72716 MICHAEL WELBORN PO BOX 634 KODIAK AK 99615 Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 15 of 91 AGENDA ITEM #9.A. R R 7 Kodiak Island Borough R R A * 70".(, Community Development Department s R R r7:43r 710 Mill Bay Road ;!' aiirt T (ryy r„� Kodiak,Alaska 99615 C1r�� ' Phone(907(486-9363 fax(907)486-9396 www.kodiakak.us 1 December 18,2014 Mr.Mark Anderson Alagnak,Inc. 2705 Mill Bay Road Kodiak,AK 99615 Re: Case 15-007. Request a rezone of Lot 1,Alagnak Acres Subdivision from R2-Two-family Residential to B-Business(KIBC 17.205.010). Dear Mr.Anderson: The Kodiak Island Borough Planning&Zoning Commission at their meeting on December 17, 2014 moved to forward the request cited above, recommending approval, to the Borough Assembly. Please contact the Borough Clerk's Office at 486-9310 for information on when your case will be scheduled for a first reading and public hearing before the Assembly. According to KIBC 17.205.055(Submission to assembly)of the Borough Code states: A. Within thirty days after the planning commission has acted favorably upon a proposed zoning change in accordance with the above provisions, a report with recommendations shall be submitted to the assembly together with the proposed ordinance. Such recommendations of the planning commission shall be advisory only and shall not be binding upon the assembly. When an ordinance has been forwarded to the borough assembly,the assembly shall act in accordance with this chapter and notice shall be issued as provided in Section 17.205.070, by the borough clerk. B. If the planning commission recommends denial of any proposed amendment,its action shall be final unless the Initiating party, within ten days, tiles a written statement with the clerk requesting that the commission's action be taken up by the borough assembly. The commission adopted the following findings of tact in support of their recommendation to the assembly: FINDINGS OF FACT 1. This rezone is consistent with recent Borough Assembly action approving a Comprehensive Plan amendment that changed the Future Land Use Designation of the parcel from Rural Residential to Commercial/Business. Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 16 of 91 AGENDA ITEM #9.A. 2. This rezone will facilitate a replat, screening review, and issuance of zoning compliance to abate a long standing nonconforming use. 3. This rezone is consistent with the zoning of the lots to the south of this parcel. 4. This rezone is consistent with the objectives of the adopted Comprehensive Plan. 5. The Kodiak Island Borough Planning & Zoning Commission recommends approval of this rezone. Should this rezone be approved by the Kodiak Island Borough Assembly, you will still need to obtain permits for any construction activities. If you have any questions about the action of the commission, please contact the Community Development Department at 486-9363. Sincerely, Rob Robert H. ederson,AICP Director,Community Development Department CC: Nova Javier,Borough Clerk Planning&Zoning Commission Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 17 of 91 AGENDA ITEM #9.A. Kodiak Island Borough Draft Planning & Zoning Commission Minutes Applicable to Case No. 15-007 December 17,2014 6:30 p.m.in the Assembly Chambers B) Case 15-007. Request a rezone of Lot 1,Alagnak Acres Subdivision from R2-Two-family Residential to B-Business (KIBC 17.205.010).The applicant is Alagnak, Inc.and the agent is Mark Anderson. The location is NHN Cove Drive (between 2980 and 2044 Cove Drive). The zoning is R2-Two-family Residential. This rezone request is a continuation of the applicant's effort to develop this site for business use. A loading dock that serves a warehouse on the adjacent Business zoned parcel is constructed on this site.The applicant wishes to construct a covered shelter over that loading dock. Although the nearby warehouse and loading dock are a permitted conditional use in Business zoning, they are not permitted in Two-family Residential zoning; therefore, a rezone to Business is required to accommodate the existing and desired development. As a precursor to this request, the Borough Assembly recently approved an amendment to the 2008 Comprehensive Plan Future Land Use Maps which changed the Future Land Use Designation from Rural Residential to Commercial/Business. This rezone is now consistent with the Comprehensive Plan and satisfies the requirements of Title 17. Should this rezone be approved, further action will be required by the applicant prior to commencing the proposed development.A replat of all or a portion of the subject parcel into the adjacent Business zoned parcel and a screening review will be required. Upon completion of those actions, zoning compliance may be issued for the existing loading dock and any future commercial development of this site. It is important to note that this rezone will not bind the applicant to the development proposed in the application or to the subsequent replat. Once rezoned, any use permitted in Business zoning may be established on the parcel. If a more intensive business use were established, it could have a significant impact on the character of the surrounding residential area. On the other hand, the rezone will facilitate a replat, screening review, and issuance of zoning compliance that will bring the use of the parcel into compliance with Borough code. Thirty public hearing notices were mailed out and no public hearing notices were returned. Staff recommends that the Commission forward this rezone request to the Assembly with a recommendation for approval. COMMISSIONER BALDWIN MOVED to recommend that the Kodiak Island Borough Assembly approve the rezone of Lot 1, Alagnak Acres Subdivision from R2-Two-family Residential to B- Business and to adopt the findings of fact listed in the staff report entered into the record for this case as"Findings of Fact"for Case No. 15-007. Close regular meeting&open public hearing: Mark Anderson spoke in favor of the request and stated he had 3 points to make; 1. Lot 1 is not suitable for residential use because of its adjacent Business use property. 2. The cost for the company to change the plan of the building to accommodate any alternative is prohibitive to the tune of about$115,000 more than what they will spend on doing it the way requested. 3. He takes exception to the section on the staff report that talks about traffic impacts, he's gone to that website but he doesn't feel it's appropriate for Kodiak and the reference to rush hour and peak trips on Cove Drive are just inappropriate and doesn't make sense. He appreciates that this excerpt was taken out of a previous staff report. There's 114 feet of road between the driveway on Cove Drive to the corner of Island Lake Road. This business use will impact a very minimal amount of road and other residences. He also objected to any kind of required screening review because the building has been operating that way for more than 15 years and had there been complaints this body would have heard about those complaints long before this. Their goal is to as expeditiously 12/17/2015 P&Z Minutes Page 1 of 2 Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 18 of 91 AGENDA ITEM #9.A. move forward, build the cover over the warehouse loading dock so that the tenant can operate safely.Anderson does not want this delayed one day longer than possible. In response to COMMISSIONER SCHMITT'S inquiry if Alagnak still plans to replat to make this one big lot,Anderson stated yes,they are, he's waiting for tonight's decision to make application to vacate the lot line and proceed with a building permit to install the covering over the loading dock. In response to Anderson's inquiry of why it's of interest as a commissioner whether he's going to vacate the lot or not, COMMISSIONER SCHMITT stated because as the staff note it will be possible for you to sell off that lot to someone else and have some other type of business doing business there.Anderson ensured that he isn't going to do that. In response to COMMISSIONER PAINTER'S inquiry to make certain that the property line to the south of the proposed rezone property is delineated in the replat, how can we be ensured that will be done,Director Pederson stated you can't, it's not appropriate to put a condition of approval on a rezone as a legislative action,and as a Business zoned property it could be conveyed our sold as a stand-alone lot as can any lot. Close public hearing&open regular meeting: Discussion of screening, R2 zone,and it being the third time this being before the commission. FINDINGS OF FACT 1. This rezone is consistent with recent Borough Assembly action approving a Comprehensive Plan amendment that changed the Future Land Use Designation of the parcel from Rural Residential to Commercial/Business. 2. This rezone will facilitate a replat, screening review, and issuance of zoning compliance to abate a long standing nonconforming use. 3. This rezone is consistent with the zoning of the lots to the south of this parcel. 4. This rezone is consistent with the objectives of the adopted Comprehensive Plan. 5. The Kodiak Island Borough Planning & Zoning Commission recommends approval of this rezone. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY 12/17/2015 P&Z Minutes Page 2 of 2 Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 19 of 91 AGENDA ITEM #9.A. PUBLIC HEARING ITEM 7-B P&Z REGULAR MEETING.DECEMBER I7,2014 '.. KIB Location & Zoning Map µ, t.� P sw Location andrZoning Request:A RezonemE01,Alagnak Acres Subdivision GM Case No.(CCU • -R2-Two-famity Residential to B-Business azaT17.205.010). Applicant:Alagnak,OM k ' - Agent:Mark Anderson _ • \J1490 ll.t ` , e a encoe ^P I. a 445 ^P t\‘' I Legend on (5 ©subject Parcel Zoned R2' 23 bP v CM ^ Y'rn .. CP �P °;^29 Pa vn IN 2943 2993 �' Cove wive ey�(e*a 2920 M 294 0 29701 y Rhe 77 2920 ^ N eb n��,1J ul t<Ottco o / 1 O. O V then i y- 12 nr f r! rnN� v 9 362 O .Fr- 43 in co rb a V C ), Zoning Legend I I Public Use Lands I I Rural Residential 1 I'. .. I Multi Family Residential IIJ Light Industrial i///-I watershed =Rural Residential 2 Q Business I=Rural Neighborhood Commercial I I Conservation 1 I Single Family Residential I=1 Retail Business ®Urban Neighborhood Commercial I J Rural Residential I I Two Family Residential 1 Industrial I I Natural Use 1 I Kodiak Island Borough GIS Community Development Department ===v Access Reads stip/maw.k°dinkak.value 90T 486-9337 ds izgaaeed b.nrmmnmy wrvosee 1 ) mry.m.�mim.,d.a ro,>^rlro•u•x•+.m.ae�. i-; )unc°nso-unee Right of Ways Case No.15-007 Introduction Page 1 of 2 Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 20 of 91 AGENDA ITEM #9.A. PUBLIC HEARING ITEM]-B P 8 Z REGULAR MEETING:DECEMBER 172014 overlay PRequest:QRezone of Lot 1,Alagnak Acres Subdivision fr m' )'�15.007 R2-Two-family Residential to B-Business(KIBC 12.205.010).,` Applicant:Alagnak,(J�3, Agent: Anderson h I - s<' v v rK+-Y 191i. ,c-ii ")? + Yy Sy '-i: $ w` u� 3 '511 'S ,k a y P \\ % 99,E '- ,,,i,"`;!..-,,,/R 4111 444.t rnkfir °Ilti""ei i s a ".'� '�' <r a�1� '°�� ,� t ,.3"fit ,< < r `p* ' y.; cc. R :+ r k sa - i s") � e r „, r iliii'illttl?Ii.3/41 fs92® `° 294` r....„iii, ., }4.i.440;44 nir %in 4 c t r f tt, A 6 f t Y + A j }- d ik pT &4p' '"h#h" $Mid r 'y -'s x.= L/S s t t.-4 1 �$ 1 n r - y A yy ,,pp { 2hi t f � lFS j t X Y * � R ,t‘44‘14 )4 t 3 !T k (,4 y( 3 SIN' }t !,,,, t ' t "$ % r ,;4:).7'.-, r $ ss cel 1 s.` a: ' sa. k <2L,� M1a'' �Y� `tt5 s iqw i j""$ vi. Ima•e Overla Legend ",' Subject Parcel jet i Kww ko Island BoroupM1 Cl9 Communit pDevelopmant Department Illlll://www kotllakakus/gs(90])405933] iha maps witlea brinlo�melionaiyury ow mly anE 4nolimanEeo/or eny legal raw... evonc Case Ne.ISIrotluction Page 2 of 2 Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 21 of 91 AGENDA ITEM #9.A. pNn 004 PUBLIC HEARING ITEM 7-B P 8 Z REGULAR MEETING:DECEMBER 17.2014 Q O L • ALASKA STAFF REPORT AND RECOMMENDATION Case 15 — 007. Request a Rezone of Lot 1, Alagnak Acres Subdivision from R2-Two-family Residential to B-Business(KIBC 17.205.010). DATE: December 3,2014 TO: Planning and Zoning Commission FROM: Community Development Department SUBJECT: Staff Report and Recommendation CASE: 15-007 APPLICANT: Alagnak, Inc. AGENT: Mark Anderson LOCATION: NHN Cove Drive(between 2980 and 2944 Cove Drive) LEGAL DSC: Lot 1,Alagnak Acres Subdivision ZONING: R2-Two-family Residential NOTICE: Thirty(30) public hearing notices were mailed on November 10, 2014. No public hearing notices were returned as of the date this report was prepared. SITE VISIT: Various 1. Zoning History: • Zoned C-Conservation by Ordinance No. 1964-5-0. • Rezoned RU-Residential Unclassified by Ordinance No. 1965-10-0. • Rezoned RR-Rural Residential by Ordinance No. 1980-09-0. • Rezoned RR1-Rural Residential One by Ordinance No. 1983-15-0. • Rezoned R2-Two-family Residential by Ordinance No. 1986-37-0. 2. Lot Size: 17,513 square feet 3. Existing Land Use: Vacant 4. Surrounding Land Use and Zoning: North: Single-family and two-family residences zoned R2. South: Warehouse zoned B(approved by CUP per Case No.91-024). East: Flag stem of Lot 2 zoned B, two-family residence, church, and vacant parcels zoned R2. West: Single-family residences and mobile home zoned R2. 5. Comprehensive Plan: The 2008 Comprehensive Plan Future Land Use Designation of this parcel is Commercial/Business. This designation was approved on October 2,2014 by KIB Ordinance No. FY2015-04. 6. Applicable Regulations:The following sections of Title 17 (Zoning) of the Borough Code are applicable to this request: Case No.IS—007 Staff Report Page 1 of 6 Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 22 of 91 AGENDA ITEM #9.A. prao pot, PUBLIC HEARING ITEM 7-B P&Z REGULAR MEETING:DECEMBER 17,2014 0 '1' ALASKA 17.10.020 Reference and use. In accordance with Alaska Statutes, zoning decisions shall be based upon the recommendations contained in the comprehensive plan. The applicable comprehensive plan is the 2008 Kodiak Island Borough Comprehensive Plan Update. 17.90.010 Description and intent. The B business zoning district is established for the purposes of protecting and encouraging the development of community business core areas that function efficiently as centers of retail business and retail service activities. For the business zoning district, in promoting the general purposes of this title,the specific intentions of this chapter are: A.To encourage the continued use and development of land for retail purposes; B.To discourage the use of business district lands for other than retail purposes; C. To prohibit the use of business district lands for manufacturing and industrial purposes; and D. To encourage the discontinuance of existing uses that are not permitted under the provisions of this chapter. 17.205.010 Authority. Whenever the public necessity, convenience, general welfare or good zoning practice requires, the assembly may, by ordinance and after report thereon by the commission and public hearing as required by law, amend, supplement, modify, repeal or otherwise change these regulations and the boundaries of the districts. 17.205.020 Report from planning and zoning commission. The commission shall report in writing to the assembly on any proposed change or amendment regardless of the manner in which such change is initiated and such report shall find: A. Findings as to need and justification for a change or amendments; B.Findings as to the effect a change or amendment would have on the objectives of the comprehensive plan;and C. Recommendations as to the approval or disapproval of the change or amendment. 17.205.055 Submission to assembly. A.Within 30 days after the commission has acted favorably upon a proposed zoning change in accordance with the above provisions, a report with recommendations shall be submitted to the assembly together with the proposed ordinance. Such recommendations of the commission shall be advisory only and shall not be binding upon the assembly. When an ordinance has been forwarded to the assembly, the assembly shall act in accordance with this chapter, and notice shall be issued as provided in KIBC 17.205.070 by the clerk. B. If the commission recommends denial of any proposed amendment, its action shall be final unless the initiating party,within 10 days, files a written statement with the clerk requesting that the commission's action be taken up by the assembly. Case No.15—007 Staff Repon Page 2 of 6 Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 23 of 91 AGENDA ITEM #9.A. po Soy PUBLIC HEARING ITEM 7-B q $ -g% P&Z REGULAR MEETING:DECEMBER 17,2019 ; ': 3 ALASKA ' STAFF ANALYSIS This rezone request is a continuation of the applicant's effort to develop this site for business use. A loading dock that serves a warehouse on the adjacent B-Business zoned parcel (in contiguous ownership) is constructed on this site. The applicant wishes to construct a covered shelter over that loading dock. Although the nearby warehouse and loading dock are a permitted conditional use in B-Business zoning, they are not permitted in R2-Two-family Residential zoning; therefore, a rezone to B-Business is required to accommodate the existing and desired development. As a precursor to this request, the Borough Assembly recently approved an amendment to the 2008 Comprehensive Plan Future Land Use Maps. That amendment changed the Future Land Use Designation from Rural Residential to Commercial/Business(Ordinance No. FY2015-04). Should the rezone be approved, further action will be required by the applicant prior to commencing development. The existing loading dock crosses over a property line;therefore, a replat of all or a portion of the subject parcel into the adjacent B-Business zoned parcel will be required. This rezone will facilitate that replat. A screening review will also be required, due to the site's adjacency to a residential zoning district. Upon completion of the replat and screening review, zoning compliance may be issued for the existing loading dock and any future commercial development of this site. It is important to note that the rezone will not bind the applicant to the development proposed in the application or to the subsequent replat required to accommodate that development. Once rezoned, any use permitted in B-Business zoning may be established on the parcel. CONFORMANCE WITH THE COMPREHENSIVE PLAN A rezone to B-Business is consistent with the Commercial/Business Future Land Use Designation. The rezone is also consistent with the following land use goal, policy, and implementation actions of the adopted Comprehensive Plan: Goal: Regulate and manage land uses to balance the rights of private property owners with community values and objectives. Policy:Zone land to meet future housing, commercial, industrial, and other land needs. Implementation Action: Identify an adequate supply of land in each community to meet future residential and other land development needs based on future population and employment growth projections, assumptions about the type and land requirements for projected uses and conditions or constraints that may affect development. Implementation_action: Evaluate the need and recommend specific sites for commercial and industrial uses within and outside cities and unincorporated communities in the Borough to meet future economic needs. Implementation action: Evaluate parcel size, topography, and other site characteristics as they relate to the requirements of businesses in anticipated growth industries. ZONING/USE The subject parcel has been utilized in part to support the adjacent warehouse for several years. Such use is not permitted in R2 zoning, but is conditionally permitted in B zoning. The rezone to B-Business will facilitate a replat and screening review that will allow the issuance of Case No.15—007 staff Repon Page 3 of 6 Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 24 of 91 AGENDA ITEM #9.A. ao aoq PUBLIC HEARING ITEM 7-8 P 8 Z REGULAR MEETING:DECEMBER 17,2014 Yet .* t a 0 OL ALASKA zoning compliance to abate the nonconforming use. The rezone is also consistent with the zoning of the lots to the south of the parcel. COMPATIBILITY OF LAND USES A rezone can affect the long term direction of a specific area in the community. Business zoning introduces elements of noise, lights, hours of operation, and increased traffic at a scale not typically associated with residential uses, such as those that are adjacent to or near three sides of the subject parcel. Although the current warehouse has coexisted with those residential uses for 22 years, any change to a more intensive business use may increase the likelihood for land use conflicts. If approved, the rezone may have the potential to fundamentally change the character of the surrounding residential neighborhood. LAND SUITABILITY The land within the rezone area is suitable for all uses permitted in B-Business zoning. RECENT DEVELOPMENT TRENDS IN THE AREA The primary development trend in the area is the gradual establishment of single-family and two-family residences. Although current development has been gradual, the area exhibits all the indicators of continuing expansion and increasing intensity of residential use. The Commission recently approved a Preliminary Plat for the subdivision of a larger residential parcel in this area (Case No. 814-011). That subdivision will create 4 additional lots that will use Cove Drive for access. TRAFFIC IMPACTS A rezone to B-Business would allow a very broad range of permitted and conditional uses. The establishment of a use other than the current warehouse would likely result in increased traffic levels utilizing Cove Drive. The ITE Institute of Transportation Engineers publishes a manual of trip generation rates for all types of land uses. This manual is considered"The Bible"for evaluating traffic(trip)generation for a new development or redevelopment. The ITE manual presents this information in a number of ways, with the most commonly used metrics being Average Daily Trips (ADT) and AM/PM Peak Hour Trips during rush hour. All ITE trip rates are based on extensive research, actual trip counts from communities of all size, and the resulting tables are peer reviewed prior to publication. The baseline rate for residential use is an average vehicle trip generation rate (ADT) of 10 trips per single-family residence and 12 trips for two-family residences. The subject parcel is primed to capture a significant amount of neighborhood centric traffic(foot and vehicle). A convenience market has been selected as one example to illustrate the possible impact. ITE assigns a rate of 738(ADT)trips per 1,000 square feet of improvements. It is impossible to accurately predict the exact use a business zoned parcel in this location would attract. And to be fair, today's use as a warehouse may continue, but it is not guaranteed. ITE's ADT rate for warehouse use is 4 per 1,000 square feet of improvements(38 ADTs). These two types of commercial use, warehouse (4 ADTs per 1,000 sq. ft.) and convenience store (738 ADTs per 1000 sq. ft.) represent each end of the spectrum. It is important to Case No.15-007 Stan Report Page 4 of 6 Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 25 of 91 AGENDA ITEM #9.A. PNo noq PUBLIC HEARING ITEM 7-B P 8 Z REGULAR MEETING:DECEMBER 17,2014 o 'r f 3 ALASKA consider the full range of uses allowed in a business zoning district and the character of each use when considering a rezone. CONCLUSION Staff has determined that this request is consistent with the objectives of the Comprehensive Plan and satisfies the requirements of Title 17 of the Kodiak Island Borough Code for rezones. The rezone will allow the applicant to replat the parcel into the adjacent B-Business zoned parcel. Upon completion of the replat and required screening review,zoning compliance may be issued to abate a long standing nonconforming use. Staff supports a favorable recommendation from the Commission and approval by the Assembly. Case No.15-007 staff Repon Page 5 of S Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 26 of 91 AGENDA ITEM #9.A. PHO noq PUBLIC HEARING ITEM 7-B P&Z REGULAR MEETING:DECEMBER 17,2014 'L ALASKA RECOMMENDATION Staff recommends that the Commission forward this rezone request to the Kodiak Island Borough Assembly with a recommendation for approval. APPROPRIATE MOTION Should the Commission agree with the staff recommendation,the appropriate motion is: Move to recommend that the Kodiak Island Borough Assembly approve the rezone of Lot 1,Alagnak Acres Subdivision from R2-Two-family Residential to B- Business and to adopt the findings of fact listed in the staff report entered into the record for this case as"Findings of Fact"for Case No. 15-007. Staff recommends this motion be approved. FINDINGS OF FACT(KIBC 17.205.020.A-C) 1. This rezone is consistent with recent Borough Assembly action approving a Comprehensive Plan amendment that changed the Future Land Use Designation of the parcel from Rural Residential to Commercial/Business. 2. This rezone will facilitate a replat, screening review, and issuance of zoning compliance to abate a long standing nonconforming use. 3. This rezone is consistent with the zoning of the lots to the south of this parcel. 4. This rezone is consistent with the objectives of the adopted Comprehensive Plan. 5. The Kodiak Island Borough Planning & Zoning Commission recommends approval of this rezone. Case No.15—007 Staff Report Page 6 of 6 Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 27 of 91 AGENDA ITEM #9.A. PUBLIC HEARING ITEM 7-B P 8 Z REGULAR MEETING:DECEMBER 17,2014 Kodiak Island Borough .Prim Forma Sbbmit by Email' Community 71MiklandDevelopmentBDepartment IIIIIIIIIIIIIIIIIIIII III 71it MiBay Rd. Department ' 05 F.� Kodiak AK 99615 Ph.(907)486-9362 Fax(907)486-9396 hnp'//www,kodiakak,ti 21114 PROP_ID 21114 Application for Rezone KIBC 17.205 15.007 The following information Is to be supplied by the Applicant: Property Owner/Applicant: Alagnak Inc. Mailing Address: 2705 Mill Bay Rd Kodiak Phone Number. 4863215 Other Contact email,etc.: MarkAndenon@gci.net Legal Description: Subdv. Alagnak Acres Block tot:1 Street Address: NHN Cove Dr. Lot 2 Warehouse property�[7— is 2980 Cove Dr Current Zoninp;JIRrf2_ KIBC.WttO£7J20 /r Proposed Zoning: Business KIBC 17.90 Applicable Comprehensive Plan; A.Kodiak Island Comprehensive Plan Update 2008 Explanation of the need B justification for a change or amendment of zoning: See attuched'. Der 1.0 2^A Explanation of the effect such a change or amendment would have on the objectives of the applicable comprehensive plan: The effect of an approval of this request will result in no change to the objectives of the 2008 Comp plan. The current Comp plan places Lot 1 in a CommerciaVBusiness land use district by a unanimous approval of the NIB assembly on t♦11]2 October 2,2014.Use of this lot and the adjacent Lot 2 has been Commercial/Business for overWyears.The adjacent lot 2 has continuously operated as a warehouse since a certificate of occupancy was Issued on May 26,1992. One of the goals of the Comp plan is to support Commercial Business and this rezone will support that goal. Date. Oct 10,2014 Signature: a Case No.15-007 Application Package Page 1 of 6 Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 28 of 91 AGENDA ITEM #9.A. PUBLIC NEARING ITEM 7-B P S Z REGULAR MEETING:DECEMBER 17,2014 CDD Staff Certification Date: 7�„�ici COD Staff: /f Payment Verification Fee Payable in Cashier's Office Room#104- ain floor of Borough Building v/q'��{( Not Applicable r so.00 a�OI Less than 1.75 acres: fig. 535000�(7 ,1 d 1.76 to 5.00 0 0 acres: r $750. 5.01 to 40.00 acres: r $1,000.00 p4V0 40.01 acres or more: r $1,500.00 H OCT t 0 2014 KODIAK ISLAND BOROUGH FINANCE DEPARTMENT Case No.15-007 Application Package Page 2 at 6 Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 29 of 91 AGENDA ITEM #9.A. PUBLIC HEARING ITEM 7-B P&Z REGULAR MEETING DECEMBER 17,2014 Explanation of the need&justification far a change or amendment of zoning: The subject property,Lot I of Alagnak Acres is a vacant unimproved lot that has been used for commercial/business purposes since 1992. Even though the borough designated the area of Lot t as R2,the use of the property has been consistently business for 22 years. In fact,the warehouse which began construction in 1991 and completed in 1992 was one of the first buildings constructed in the area. This re-zone corrects errors made by both the borough and property owner many years ago. The property owner should not have built on the split—lot zoning back in 1991 without re-zoning the area now known as Lot 1&formerly known as 5-18 nor should the borough have allowed it. In addition,the borough should have corrected the issue in 1998 when the new Alagnak Acres sub-division was created. The 1998 sub-division created a situation that made it impossible for the property owner to comply with borough code. A re-zone will allow the property owner to build a covered shelter for its long-term tenant on the existing loading dock. The shelter from Kodiak's weather will help create a safer work environment. Alternative methods were considered but resulted in adding to the cost of any modification by over 5115,000.00. This will allow for the highest&best use of the property. QCT / 0 2014 Case No.15-007 Application Package Page 3 of b Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 30 of 91 AGENDA ITEM #9.A. PUBLIC HEARING ITEM 7-B P 8 Z REGUI.AR MEETING.DECEMBER IT 2014 gap) "4.07„„,(y an /AA.V 'f� Introduced by. Borough Manager NO (di'Vhien as NCrka'/ AefeI Y Requested by: Planning&Zoning Commission z CBmm m 7'3 Sn67"'1Iid• Drafted by: coostax I 09/12/2014 Publicublic Hearing: eHeaa ring: 10/02/2014 3 Adopted: 4 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2015-04 7 8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 9 BOROUGH AMENDING THE 2008 COMPREHENSIVE LAND USE PLAN 0 TO CHANGE THE FUTURE LAND USE DESIGNATION OF LOT 1, ALAGNAK ACRES FROM URBAN RESIDENTIAL TO COMMERCIAL 2 BUSINESS(CASE NO.14-014) 3 WHEREAS, the Planning and Zoning Commission received a request from the applicant 4 to amend the 2008 Comprehensive Plan by changing the future land use designation of 5 Lot 1.Alagnak Acres Subdivision from Urban Residential to Commercial Business;and 6 7 WHEREAS, at an advertised public hearing, consistent with Kodiak Island Borough 8 Code 17.205,the Commission considered the merits of the amendment request;and 9 20 WHEREAS, the Commission voted to recommend to the Borough Assembly that the 21 2008 Comprehensive Plan be amended to change the future land use designation of Lot 22 1,Alagnak Acres Subdivision from Urban Residential to Commercial Business;and 23 24 WHEREAS, the Commission hereby recommends that this 2008 Comprehensive Plan 25 amendment be reviewed and approved by the Borough Assembly, 26 27 NOW,THEREFORE,BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 28 BOROUGH that: 29 30 Section 1: This ordinance is not of a genera! and permanent nature and shall not 31 become a part of the Kodiak Island Borough Code of Ordinances. 32 33 Section 2: The 2008 Comprehensive Plan of the Kodiak Island Borough shall be 34 amended to change the future land use designation of Lot 1,Alagnak Acres 35 Subdivision from Urban Residential to Commercial. 36 37 Section 3: The findings of the Kodiak Island Borough Planning and Zoning 38 Commission are confirmed as follows: - ' 39 40 17.205.020 A. Findings as to the Need and Justification for. change or 41 Amendment. -°f4 42 43 Lots to the south are zoned Commercial Business. 44 45 The lot is located in an important,pre-existing commercial center. Kodiak Island Borough,Alaska Ordinance No,FY2015-04 Page 1 of 2 Case No.15-007 Application Package Page 4 of 6 Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 31 of 91 AGENDA ITEM #9.A. PUBLIC HEARING ITEM 7-B P B Z REGULAR MEETING:DECEMBER 17,2014 ae 47 t7 7f'ru0 3 Fina a: to QM Ettcct T A p, . Is -hateson tImC.YieehrnS of nG o si Plait 49 21! D taynat'rg ilbs 101 4SCCin--arUnY:aY,Ina$G -C fl Is:art pin Inc Kedah: SI. 15,ard ecroyh ccmprebershe Plan, Crcal to roOdsi tnmsr.Mrial 2 Susirsst-s and seas iddiin the Elinor-1h 54 DLs st:`g Ilii Ipl at GcnlmarclaVEratnessobi-ulster-4 rite the Kedah 35 l‘%ard Bnmhgh Canipmhersi.c Plan-Goal-to uidnlearia irnp/;ne the SF. ohccli/eness cd BoroughpoVritrn, blobs. legit-Horn add pacedures, SY abh.t9e4I by te*atojl Ming ortlinanar,a bath o tope Cr.rintm,rq the 59 nulnt ee of W.lc5 atiara passtart to mltlpia(inrush-Y:1 aG L'ri noti'g This fol as Cbourart V rahrab.9 4 inotlftR"n xiln-the Kaiak 61. In"sy$EharMhr GYwrtnrfbSnar9a Finn amp'tancnlniko l Actcn to aeliadcab/ 62 ra'riea anepind ?erring eh:It 13 ensue that the/ ale Itarboltilaie'Bea h,'I locuaed m lit 1'o4 arid diettcn Ftad:lea IVB drfNdtltt by Lila W •Cwrq:eliensrye Pat.Sa Su egaP'(la soppnitong'GY7rTeroul&Inners: f5 tt ADOPTED BY THE ASSEIAHLYIOF THE KOCtAK ISLAND BOROUGH {,? YHIS PAY OF 2014 <4i N7 KODIAK ISLA410 Rlrv.'P.H Ti 71 74 JeTUl Ftier.3,BBnntyrr,Nir/ar T(, 77 iF 79 rtm/a hi,Joules,MMC,8rncugli CIe4. both*Sara Eel cant Aaska Otarailte an:F Y2:t15n'a op?,2ti2 Case No.15-007 Application Package Page 5 of Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 32 of 91 0 a ,v 0 Z 0 PUBLIC HEARING ITEM 7-B T P E.Z REGULAR MEETING:DECEMBER 17,2014 K) N Cl plit , v�.snl. + .yr, : + a^k R.H. a°rc—».ss'" ": 4,7. 'v ; "'#ac�+6.- 4 CD .Z7 r'>- J/4k }a A2tl, *in vC�rn` `cs% k t✓t5t�"�"FT2£. �"' .. sg� 's mx•L4‘ i`y(... / N / ._. . _ �gr„�u au vy to ) .0 � 0dia rid "Or 8-- A , y ` , 11&4 _.7 CERTIFICATE OF OCCUPANCY7,1,612ti-4:;) � . I l Department of Building Inspection _', D �. v a'''S,/ m )'10* .am N This certificate issued pursuant to the requirements ofsection307 of the m 0 i:,, Uniform Building code certifying that at the time of issuance this structure • . c /2 ' ti - was in compliance with the various ordinances of the Borough regulating -, o- ° FFi building construction.or use for the following: �,s,'t6;'_ {{ f lP tr y6 Use Classification Warehouse .889/076 a ` tcs P4 Building Permit No. ,1-, ka'i /1� ' Group B 2 Type Construction VN O / l,ss tl � Use Business ��e'v S Ri Elisabeth F. Inc. 1; Z �' 173 Island Lake Rd. d+ Occupant of Building Building Address t" '1 2 I Leonard R L. bell -26-92 11:R ~a 1" 5 (((q3,110 Building Official By: a Date: x � CY � �€�pa�c'3 Y rg ,rs 1n ?lit—�` +�any"",na ..- /ntb �E 41mt+' J °. � .,41 k&�»a i3� nY hI.Iy._ Lgy. w .*i�1 V J co �an:>v% ®."� \*u•.- ,»ci'9"' �,. -�- a`" -R"8 `� as ' .4"•T�,�w§�,. '.�- '�'ai y Z co W 1^ W 1 O Case No.15-007 Application Package Page 6 of 6 CD y It co IN AGENDA ITEM #9.A. PUBLIC HEARING ITEM 7-B P&Z REGULAR MEETING'.DECEMBER 17,2014 �¢ , Kodiak Island Borough " a rel Comnuutiry Development Deportment m 710 Mill Bay Road Room 205 w '- .�� •- ��y rts; Kodiak,Alaska 99615 • Phone(907)486-9363 Fax(907)486-9396 www.kodiakuk.us November 10,2014 Mr.Mark Anderson Magnak,Inc. 2705 Mill Bay Road Kodiak,AK 99615 Re: Case 15-007. Request a Rezone of Lot 1, Alagnak Acres Subdivision from 122-Two-family Residential to B-Business(KIBC 17.205.010). Dear Mr.Anderson: Please he advised that the Kodiak Island Borough Planning and Zoning Commission has scheduled the case referenced above for Public Hearing at their December 17,2014 regular meeting.This meeting will begin at 6:30 p.m.in the Assembly Chambers,710 Mill Bay Road, Kodiak,Alaska.Attendance at this (netting is not mandatory but recommended. One week prior to the regular meeting,on Wednesday, December 10,2014 at 6:30 p.m.in the Borough Conference Room(#121),the Conu?iasion will hold a packet review work session for the purpose of reviewing packet materials and staff-seminal ies of cases scheduled fur the regular meeting. The public is welcome to attend the packet review work session;however,the work session is not for the purpose of receiving public testimony.Applicants who wish to present testimony and/or evidence related to their case should appear at the Public Hearing during the Regular Meeting and present such information in person. Please contact the Community Development Department at 486-9363 if we can answer any outstanding questions or provide additional information.hl advance;thank you for your cooperation. Sincerely, 9Oa Ch© Sheila Smith,Secretory Community Development Department Case No.15-007 Public Comments Package Page 1 of 4 Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 34 of 91 AGENDA ITEM #9.A. PUBLIC HEARING ITEM 7-B P&Z REGULAR MEETING DECEMBER 17,2014 KODIAK ISLAND BOROUGH COMMUNITY DEVELOPMENT DEPARTMENT 710 Mill Bay Road,Kodiak.Alaska 99615 (907)486-9363 wwwkodi;ikak.us November 10,20 td Public Bearing Item 7-13 PUBLIC HEARING NOTICE A public hearing will be held on Wednesday, December 17,2014.The meeting will begin at 6:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, before the Kodiak Island Borough Plammn_and Zoning Commission,to hear comments if am=,on the following request: CASE: 15-007 APPLICANT: Alagnak,Inc. AGENT: Mark Anderson REQUEST. A Rezone of Lot I,Alagnak Acres Subdivision 1'rum R2-Two-family Residential to B-Business(KIBC 17.205.010). LOCATION: NI-IN Cove Drive(between 2980 and 2944 Cove Drive) ZONING: R2-Two-family Residential This notice is being sent to you because our records indicate you are a property owncdiuterested party in the area of the request. If you do not wish 10 testify verbally,you may provide your comments in the space below or in a letter to the Community Development Department.Written comments must he received by 5 pm,Tuesday,December 2,2014 to be considered by the commission. If you would like to fax your comments to us, our fax number is. (907) 486-9396, or you may email your comments 10 ssmilhikod iakak.US. If you would like to testify via telephone,please call in your comments during the app rip ri ate public hearing section of the meeting. The local call-in telephone number is 486-3231. The lull free telephone number is I-855-492-9202. One week prior to the regular meeting,on Wednesday,Deceit 10,2014,a ssork session will be held at 6:30 p.m. in the Kodiak Island Borough Conference Room(u 121),to review the packet material for the case. Kodiak Island Borough Code provides you with specific appeal rights if you disagree with the Commission's decision on this request. If you have any questions about the request or your appeal rights,please feel free to call us al 486-9363. Vane Name: Stalling Address: Your properly description: Comments: Case No.15-007 Public Comments Package Page 2 of 4 Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 35 of 91 AGENDA ITEM #9.A. PUBLIC NEARING ITEM 7-B P 8.Z REGULAR MEETING:DECEMBER 17.2014 Case 15-007 Location Request a Rezone of Lot 1, Alagnak Acres NHN Cove Drive Subdivision from R2-Two-family Residential (between 2980& 2944 Cove Drive) to B-Business (KIBC 17.205.010). Applicant Alagnak,Inc. 0 I „P4, T 423Ili fe� Pry ^oP n3259 �0 n_<5 2903299 •Ai:. Cove Drive ' 4520 2 29/U �2 4¢0 29/ 0 R 5P „� 1154571.1 „P ®`% 3• �QB 6 57362 2 (1. ®� a. y '1 ti „ 0P n "rtPe `lf, cgwn:eA4 "d NE1/2 a 19 y SW1/2J t CO P 0 AP A0 a gicir R AG A 3 43 Pl. 299 •. '493 a7 40. / A 6 I n n Public Hearing Notice L090nd y,N� Feet =subject Parcel µ. B o 190 380 700 Q Notification Area A\yJW�A I . . , . S Kodiak Mend Borough ot3 Community Development Department +__+AcrneRovaa httpAwww.ko4iakakuslon(9071486-9337 rho mos 0 pwIM44 ntwmaaw pUtPOOIS ,v Vnconwuav4Rq h Wvvs '7 eve seaseeded>an)1 9 t o1 Case No.15-007 Public Comments Package Page 3 of 4 Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 36 of 91 AGENDA ITEM #9.A. PUBLIC HEARING ITEM 7-B P 8 Z REGULAR MEETING:DECEMBER 17,2014 First_Na me Last_Name Mail_Line_ Mail_City M ail_Sta Mail_Zip WAYNE ABOUSSLEMAN 420 SHAHAFKA CIRCLE KODIAK AK 99615 ALAGNAK INC P.O.BOX 1275 KODIAK AK 99615 IOI1N ARNDT PO BOX 1636 KODIAK AK 99615 BRENT ARNDT PD BOX 1066 KODIAK AK 99615 KATHLEEN BALLENGER P.O.BOX 126 KODIAK AK '39615 DANIEL BEEHLER 2376 MISSION RD KODIAK AK 99615 DANIEL CANAVAN 330 SHAHAFKA CIR KODIAK AK 99615 KELSEY CHATSKI 4026 LUNAR DR#A2 ANCHORAGE AK 99504 JAMES L COLE 2054 RIVERSIDE AVE APT 5104 JACKSONVILLE FL 32204 MARK DAILEY PO BOX 959 KODIAK AK 99615 MARTIN EATON PO BOX 2609 KODIAK AK 99615 CARL ERICKSON 2943 COVE DR KODIAK AK 99615 DEREK FOSTER 599 TOMALES RD PETALUMA CA 94952 RONALD FRIED P 0 BOX 8585 KODIAK AK 99615 IAN FULP 5620 GRAND TETON LOOP ANCHORAGE AK 99502 MICHAEL HERTER 490 SHAHAFKA CIRCLE KODIAK AK 99615 JDA ENTERPRISES,LLC 3017 RAVEN CIRCLE KODIAK AK 99615 JACK JOHNSON PO BOX 2359 GEARHART OR 97138 KODIAK BIBLE CHAPEL.OF KODIAK P.O.BOX 1245 KODIAK AK 99615 KODIAK ISLAND BOROUGH 710 MILL BAY RD KODIAK AK 99615 KODIAK VENTURES,INC. PO BOX 1066 KODIAK AK 99615 TANNER R MAINERO PO BOX 2027 KODIAK AK 99615 RICHARD MCKINNEY PO BOX 1739 KODIAK AK 99615 CHRISTINE MCVAY 344 SHAHAFKA CIR KODIAK AK 99615 BENJAMIN REHMER P.O.BOX 446 KODIAK AK 99615 TED ROGERS 446 SHAHAFKA CIRCLE KODIAK AK 99615 LESLIE SEATON 2920 COVE DR KODIAK AK 99615 SWANSON FAMILY TRUST PO BOX 2666 KODIAK AK 99615 WAL-MART REAL EST.BUS.TRUST PO BOX 8050 BENTONVILLE AR 72716 MICHAEL WELBORN PO BOX 634 KODIAK AK 99615 Case No.15-007 Public Comments Package Page 4 014 Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdiv... Page 37 of 91 AGENDA ITEM #13.8.1. KODIAK ISLAND BOROUGH '1'4\ AGENDA STATEMENT 'fig$0 (4 - .`. JANUARY 22,2015 ASSEMBLY REGULAR MEETING TITLE: Resolution No. FY2015-16 Adopting the Priorities of the Kodiak Area Coordinated Transportation Plan. ORIGINATOR: Nova Javier FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: This resolution was requested by City of Kodiak Mayor Pat Branson to express continued support to Kodiak Area Transit System in its goal to provide safe and reliable transportation to those residents who need it the most so they might remain living independently for as long as possible. Mayor Branson also noted that the Kodiak Area Coordinated Transportation Plan is going to be updated by July 1st and will come before the Assembly as well, RECOMMENDED MOTION: Move to adopt Resolution No. FY2015-16. Kodiak Island Borough Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 38 of 91 AGENDA ITEM #13.B.1. 1 Introduced by: KIB Assembly 2 Requested by: City Mayor Branson 3 Dratted by: City Mayor Branson 4 Introduced on: 01/22/2015 5 Adopted on: 6 7 KODIAK ISLAND BOROUGH 8 RESOLUTION NO. FY 2015-16 9 10 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK 11 ISLAND BOROUGH ADOPTING THE PRIORITIES OF THE 12 KODIAK AREA COORDINATED TRANSPORTATION PLAN 13 14 WHEREAS, the Kodiak Human Service Coalition, which includes all Kodiak nonprofit 15 social service providers, has been holding quarterly meetings since November 2002; 16 and 17 18 WHEREAS, these sessions culminated in the preparation and completion of the 19 Kodiak Area Coordinated Transportation Plan;and 20 21 WHEREAS, the Kodiak Area Transportation Plan outlines the following priorities: 22 1. Increase hours of operation during midday and weekends to serve unmet 23 needs such as increased medical appointments at Kodiak Community 24 Health Clinic, shopping time, classes at Kodiak College and Head Start 25 parents. 26 2. Have another transit bus to use for increased hours of operations and 27 increase hours of mass transit service especially for new senior housing 28 on Near Island. 29 3. Assure operational funding is stable and sustains system. 30 4. Assure transit vehicles are part of the Kodiak Island Borough and City of 31 Kodiak pandemic planning and use of buses for evacuations.;and 32 33 WHEREAS, the Kodiak Area Coordinated Plan and listed priorities are needed in 34 order to receive Federal and State funds for continuing Kodiak Area Transit System 35 (KATS) which has served the community and local non-profits as a coordinated system 36 since August,2000;and 37 38 WHEREAS, KATS is the only coordinated transportation system in the state with more 39 than 15 local nonprofit agencies participating; and 40 41 WHEREAS, KATS is cost efficient and is fundamental to the quality of life for many 42 Kodiak residents to remain in our community and be viable citizens. 43 44 NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK 45 ISLAND BOROUGH that it hereby adopts the Kodiak Area Coordinated Transportation 46 Plan priorities and expresses continued support to Kodiak Area Transit System (KATS) Kodiak Island Borough Resolution No. FY2015-16 Page 1 of 2 Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 39 of 91 AGENDA ITEM #13.B.1. 47 in its goal to provide safe and reliable transportation to those Kodiak residents who need 48 it the most so they might remain in Kodiak living independently for as long as possible 49 50 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 51 THIS DAY OF 2015 52 53 KODIAK ISLAND BOROUGH 54 55 56 57 Jerrol Friend, Borough Mayor 58 59 ATTEST: 60 61 62 63 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough Resolution No. FY2015-16 Page 2 of 2 Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 40 of 91 AGENDA ITEM #13.B.1. Kodiak Area Coordinated Transportation Plan m ,7.3001 Updamd Sepmmbeq 2009&2010 in In ) u` 7 r 1 1: a7 tm t'` a 4F� _ n -..+, r I 9 x 3 ea Y st i 1.4.:4i6-8308;,,,, r« },s Kodiak ArealTanat:SVstem ra > ' t ?$r at b y..k} argtiAuyY4,AA 14 t rJ .+Ks x 9" ' a• e. ,.^`."-*p,5'+ � d Kodiak Human Services Coalition Senior Citizens of Kodiak,Inc. Lead Agency 486-6181 Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 41 of 91 AGENDA ITEM #13.B.1. KODIAK AREA COORDINATED TRANSIT PLAN TABLE OF CONTENT'S I. SUMMARY 1-2 II. BACKGROUND AND HISTORY 3-5 III. COMMUNITY DESCRIPTION 6 IV. ASSESSMENT OF NEEDS 7-9 V. EXISTING TRANSPORTATION SERVICES 10-12 VI. IDENTIFICATION OF GAPS IN SERVICE 13-I4 VII. STRATEGIES TO SERVE TAROT!'POPULATION 15-19 VIII. PROJECTS 2009-2010 20 Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 42 of 91 AGENDA ITEM #13.6.1. I. SUMMARY In August, 2000, Kodiak Arca Transit System (KATS) formed under the leadership of Senior Citizens of Kodiak,Inc.(SCOK)to provide coordinated transportation on the weekdays to social service agencies. A minimal of public transportation was offered through KATS or the early morning and late evening. KATS was originally set up through a pilot project through the Kodiak Island ISorough(KID)in 1997 with Curds coining from several sources to establish the transportation system. KATS,at that time, was mainly a public transit system with minimal service in the middle of the day devoted to the social service agencies and their clients. KIR put out to bid an RFP for providing transit services and contracted with Laidlaw to operate KATS as this pilot project. The pilot project consisted of one bus running an express route from Monasbka Ray to Women's Ray and a bits running an iu-mwu route that was also used mid-day for the social service agencies' dims. In late summer 1999,the KIR Assembly decided not to continue or support funding the transit system after the pilot funds expired and not to place a transportation tax on the municipal ballot for that October, 1999 election. Knowingthat seniors, low income, developmentally disabled and other Alaska Mental Ileallb Trust Authority beneficiaries needed some kind of coordinated transit service in order to retnain independent and also realizing that not every social service agency had the financial or staff means to pay for vehicles,gas, Insurance and staff as drivers,SCOK decided to meet with Ilie local social service agencies and discuss the possibility having a coordinated transit system for local at ca non profits- SCOK became the lead agency IOr the coordinated transit project and wrote grants in the spring of 2000 to the State Depart item of Transportation (DOT) for a coordinated transit system to Kodiak. SCOKwas snccessfid in writing and administering transportation grant funds and working with other social service agencies to assure adequate transportation was available for their clients. With the other loeat non profits,SCOK organized the new coordinated trtutsir system to begin its August,2000 with only one bus in service and one has as backup. The two KATS hoses,which were owned by KIR and had more than 50,000 miles on each, were trans fcrred to the SCOK ownership and SCOK contracted with Laidlaw for operations and administration of the coordinated system. Laidlaw has been under contract for operations and administration of KATS since August,2000. A new hits was purchased in 2002 with funding from the Rasmsuson Foundation,City of Kodiak and Alaska Mental I-lealth'I'mst Authority(AMIiTA)-Another low bus was purchased in 2007 with federal pass through funds Ilona Alaska Department of Tran sportal ton. As part of that Laidlaw contract, maintenance, insurance, drivers' training is till covered. Fuel costs RIO a separate coordinator fee of $500 per mach are paid separately from the administration and operations portion of the contract. Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 43 of 91 AGENDA ITEM #13.B.1. KATS presently runs from 6:30-8 a.m. as a public service; frunl S to 5 p.m. as coordinated system and from 5-6:30 p.m. as a public system on Monday through Fridays. KATS extended service in August,2007 to include evening hours until 10 p.m.and weekends from 10-3 pm. The evening service was cut in August,2008,due to lack of ridership and operational finds. The weekend service continues. KATS runs from Monashka Bay to the Coast Guard Base and Women's Bay in the public runs and has certain designated stops alone the way. KATS runs as a door-to-door ADA accessible service to non profit clients for the rest of the day and requires a 24 hour notice for pick ups. KATS has regularly scheduled runs to Safeway, downtown, Biathlon,Food Bank,senior center,Island Cove Adult Day Program and work related trips. KATS in instrumental in getting many Kodiak residents to work and to take their children to child care prior to going to work. KATS's increase in ridership in the last two years has mainly been with riders getting to and from work. Those areas of work include Thrcshhold which employs developmental lv disabled workers in the borough's recycling project; getting riders to stork at Safeway,Mack's Sport Shop,McDonalds,and the Coast Guard Base_This spring we did chance the public transit schedule in the am and pm so workers at the Coast Guard Base could get to and from work. The Coast Guard Base is where the increase of service jobs is located. Priorities for the coordinated service is first for medical, dental, clinic, physical therapy, lab appointments; secondly is for stork related travel or to the college;scheduled shopping is third priority and personal appointments arc last These priorities have been agreed upon and reviewed by the local non profit agencies at a Human Service Coalition meeting held September 9,2008. At the present time,the need for another bus to run mid day for the coordinated system is needed, for a inobility manager to analyze efficiencies of the system as well as hours for a regular public transportation system in Kodiak. This plan: I. Profiles existing transportation services and equipment in the area. 2. Summarizes the known needs and gaps in the current available transit services. 3. Describes the methods used to involve the comm un it"in the formations of this plan and summarizes the results of that involven tent. 1 Provides several revised strategies for improvement to the service levels. 5. Outlines Projects for 2009 AM)2010. Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 44 of 91 AGENDA ITEM #13.6.1. If 13ACKGROUND AND HISTORY Kodiak Area Transit System (KATS) was limited as a pilot project in 1998 K 1999 with the Kodiak Island Borough (KID). A Transit Technical Assistance 1'n,iect Report fol Kodiak, Alaska was prepared for the Community Transportation Association of American(C'I'AA)by the consultants Leigh, Scott & Cleary, Inc., ill 1994. The Kodiak Chamber of Commerce had received a grant from the U.S.Department of Agriculture for the evaluation and development of transportation services in agriculturally (including fishing) based communities as a means of promoting economic development. Kodiak was chosen by C I AA as a study site. l I'AA in turn retained the services of Leigh, Scott & Cleary, Inc., to assist in the conduct of the study. Agencies who took part in serving on the pilot project committee included representatives front the Kodiak Chamber of Commerce, Senior Citizens of Kodiak, Inc., Kodiak Island Housing Authority, Kodiak Island I lospital, U.S. Coast Guard, Kodiak Island Borough, Kodiak Mensal I leahh,Kodiak Area Native As,social ion and private carriers. With the'Technical Project being completed and distributed in 1995,several represenovives from Kodiak attended the State Transportation Transit nsit conference for a couple of years and also continued to meet ht discuss how to implement the recommendations in the final transit teport. By 1997, the Kodiak Island Iionnigh, (KID) look on the leadership role in implementing the report by issuing an REP to operate and adntill ster the transit services. Laidlaw was contracted to provide these services by the KID_ From many discussions with service groups, it was decided to have one express route and one in-Inwn route that would he used to transport social service clients during the middle of the day. This limited l into was found 1101 to he el uugh time for the social service clients_ The bus routes and services grew to be used by the entire Co In munily. When grant dollars were expiring for the pilot project transportation sen vice to continue, concerned citizens started a petition for the KIR assembly to place a transportation lax on the ballot so the people in the community could decide if they wanted to continue to fund a community transportation system. In the summer of 1999,the KIB assembly Mier receiving the petitions,decided not to place the issue on the fall ballot. Without moving the issue forward for the voters to decide,the assembly automatically discontinued the service. This decision left the social service agencies that had been depending upon KATS, in a lurch with present opemliug budgets diminishing and KATS no longer in service. KATS did not operate after the KIR assembly decision to not fund the project or place the issue on the hal lots for voters to decide the issue. KATS was non operational from October 1999 until August 2009 In August 2099,SCOK,in taking a leadership role in a number of meetings and discussions,met with social service agency representatives to explore the need for services and asked for support for a coordinated transit system to serve agency clients. SCOK wrote proposals to the State of Alaska fleparinlent of Transporlatio11for grants fur the coordinated KATS service. 3 Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 45 of 91 AGENDA ITEM #13.B.1. Those agencies initially involved in resurrecting KATS to a coordinated transit system to service non-profit clients were Senior Citizens of Kodiak,Inc. Kodiak Island housing Authority Kodiak Area Native Association Women Infant R Children-WIC Kodiak Job Center Kodiak Island Mental Health Safe l[arbor Kodiak Island Borough Providence Kodiak Island I lospital Kodiak College Kodiak Women's Resource&Crisis Ccn to I lope Community Resources Laidlaw These agencies set up the policies for KATS its a coordinated system,the times and priorities for coordinated service:md worked with Laidlaw in contracting for operations, administration of services,to be the agencies'coordinator for complaints,and to he the central contact for services. Priorities for transportation for KATS as discussed and decided by the non profit agencies in the original inception of KATS as a coordinated system and which are still in place are: medical, work,scheduled shopping,personal appointments. See attached KATS schedule. Kodiak Area Native Association(KANA)in November,2002, received a state grant to form a human Services Coalition(FISC)to meet quarterly to have a forum for exchanging and updating local non profit agencies on agency plans and services and to make sure there was not a duplication of services. This group meets quarterly and receives updated information on KATS, clients and service gaps and is also included in the annual writing and support of the KATS grants to the Depanment of Transportation. In addinon to the above initial agencies who were involved with the reformation of KATS as a coordinated system,the following agencies are now also involved with the coordinated system in support and their clients using the system. Office of Chi ldrcm's Sew ices U.S.Coast Guard Consumer Direct Personal Care Parents as Teachers Rural CAP-Head Start Adult Basic Education Kodiak Food Bank Salvation Arne' 4 Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 46 of 91 AGENDA ITEM #13.6.1. Providence Kodiak Island Counseling Center Threshold Vocational Services State Vocational Oltice Kodiak Island Medical Clinic North Pacific Medical Clinic Kodiak Chamber of Commerce Koniag Incorporated Kodiak Island School District Providence Kodiak Island Physical Therapy Arctic Physical Therapy Curves CostSavers Kodiak Island Coavcntion&Visitors Bureau Sun'aq Trihe of Kodiak Mack's Sport Shop McDonalds Mile of KATS strengths is the number of non-profit agencies as well as attics and businesses who continue to support the coordinated transit.system. Each year KATS does a survey for clients and agencies That use the system. These assessments are used in the evaluation of the coordinated transportation service and in undo rst n nd i ng the service gaps with KATS. Support letters for KATS are attached with this plan. Minutes from the HSC are attached. Also see attached sample survey results. As part of the req ui rei nems for continuing the funding KATS receives from the state,we have held public meetings to assess the tat sportatton service gaps,the numher of vehicles owned by the agencies and strategies to meat those service gaps. Meetings have been held at the Kodiak Senior Center and with the!Inman Services Coalition at the Kodiak College to get information and feedback regarding these issues Minutes from these meetings are attached Iluntan Service Coalition continues to meet quarterly In discuss transportation issues. 'rhe goals of KATS remain the same to provide safe and reliable transportation to those residents wlto need it the most so they might remain living independently for as long as possible. a Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 47 of 91 AGENDA ITEM #13.8.1. III.COMMUNITY DESCRIPTION Kodiak,the oldest Russian settlement in the State of Alaska, is the second largest island in the country but has only 62 miles of roads. The service area of KATS runs front Monaslika Bay to the U.S.Coast Guard Base and on to Women's Bay and is about 14 miles. The KATS bus that serves the public in the morning and evenings runs this route with specific stops. Kodiak's population is 13,568 and has remained steady with a bit of decline these past five years. Kodiak's industry is mainly fishing and government with the town usually in the top five of the nation's largest volume of fish delivered and with the largest Coast Guard base in the country housed here. Most of the growth in the community is out of the downtown area and into the Monashka Ray area where Safeway,Walmart and many new housing developments are located. New housing starts have remained consistent arid current housing does not meet the housing demands largely placed by the number of new Coast Guard families in town. The senior population,now at 1292,grows at a 10%rate per year,much like the rest of the state with the fastest growing segment being those 75 and older. Alaska will have the second fastest growing senior population in the country in the next decade. Many people who are in the baby boomer generation and who have lived on Kodiak for a number of years plan to retire here_ There is a shortage of housing for seniors but plans are in place to take action for new developments for independent housing as well as assisted living and nosy long tem care facility. See the Kodiak Chamber of Commerce's Community Profile which is attached. 6 Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 48 of 91 AGENDA ITEM #13.6.1. IV.ASSESSMIiNT OP NL'PDS In order to provide the greatest amount of input from the community,SCOK and other non profit agencies involved with KATS have used several strategies. These strategies include public meetings,surveys of providers,survey of riders and a review of this transit plan by the Kodiak Island Borough Assembly at a work session on September I I, 2005 and the regular public meeting on September I 8,2008. Citizens continents as well as a public hearing on the transit plan were on the meeting's agenda. While everyone who provides transportation in Kodiak has been invited to the public meetings,it has been difficult to involve private providers other than Laidler. Non profit agencies have consistently been involved with KATS from its inception as a coordinated system in seeing priorities,policies,reviews,referrals and ways to iutprove and showing support each year with the Department of Transportation grants as well as to the Kodiak Island ltorough Assembly who has provided$111,000 a ychn 111111111116111 support(or the system. Public meeting notices and minutes as ss CII as Kodiak Island Borough Assembly meeting agenda find resolution are attached with this plan. Community Meetings Kodiak I human Services Coalition (INC), which includes all Kodiak non profit providers, has been holding quarterly meetings since Naveinbcr,2001 Al each of these meetings updates are given from each agency as well as addressing needs of KATS coot dinated system riders, priorities and overall how the system is working. At these meetings the local non-profits gather in a forum type atmosphere and keep everyone abreast of what each agency is doing. KATS is represented at these meetings by SCOK and Laidlaw. Prior to the!Inman Services Coalition group forming, KATS had representatives from the local non-profits serving in an advisory capacity for KATS. In addition to the local non-profits t epresentat iv es, two members from the SCOK Itontd of Directors were on the committee. Ihmtan Services Coalition meeting minutes sheeted. Public Meetings With the directions coming from the federal government as well as the Stale Department of Transportation in having a comnurnily transit plan in place and including all transit providers, SCOK and other non-profits conducted public meetings prior to those from this year but records of those meetings are not to he found. 7 Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 49 of 91 AGENDA ITEM #13.6.1. The first of this year's public meetings happened on February 22, 2007 at the Kodiak Senior Center. At these and subsequent meetings, which were held every two weeks throughout April and May,in addition to the quarterly I Iowan Services Coalition meeting discussions took place about KATS coordinated service gaps,vehicle inventories,the new grant process and strategies to solve the unmet transportation needs for the next five years. Attached are the minutes from those meetings. What became most apparent at these public meetings was the need for transit services in the evenings and weekends and to provide services to those people who might be at the poverty guidelines hut who were not associated with any non-profit agency. These people might need to get to the Conti ti tv Health Clinic, I lead Stmt for parent meetings, Kodiak College and other areas in town. With only one KATS bus in service and it being mainly used by non-profit clients for most of the day and presently with little mass transit hours, these people who need transportation are not being served. It is projected that with the Community I leal th Clinic now servicing more than 8110 patients each month, the mass transit hours need to increase. The number of patients at the clinic is expected to grow as is the number non profit riders,especially the number of seniors. Another unmet need that was identified at the public meetings was the need for transit service on the weekends and evenings. The final public meeting prior to the Kodiak Island Borough Assembly meeting to review the transit plan and approve by resolution was held May 7 at the Kodiak Senior Center. Minutes front that meeting are attached. Updated transit plan was presented to the Kodiak Island Borough Assembly'for approval at their regular meeting on September 18,2008. Survey of I lnmm11 Service Providers As a result of the meetings that began in February,2007,non profit agencies listed unmet needs for KATS and available resources. The following are the present unmet transit needs for KATS: I. Need transportation lion Community health Clinic patients of which the number is growing cacti month and is now up to 800 patients a month. 2. Need rides for people who arc at poverty guidelines but who are not associated with non-profits i.e.I lead Start parents to get to nightly meetings at I lead Stan. 3. Need more service in the evening,mid-day and weekends for everyone. 4. Need more mass transit hours than the present limited service. 5. Need more transit time to get people to jobs on Coast Guard base late at night. 6. Need more transit time for nursing home residents_ 7. Ncecl rides for growing Tourist industry with the number of cruise ships doubling Ibis year and Kodiak becoming a tourist destination. 8 Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 50 of 91 AGENDA ITEM #13.8.1. This is the revised list of non profit agencies' unmet transportation needs as of September,2008: I.Need transportation lbr new and enlarged Community Health Clinic of which the timber is now up to 800 patients a month aid kill cominne to grow. 2. Need rides for people who are at poverty guidelines but who ale not associated with non profits i.e.Head Start parents. 3,Need more service in the mid day and a second bus to run at that time. 4.Need inure plass transit operational hours Ihun the present limited service.With high gas prices people are culling each day to use the bus. We have capital fund to purchase a bus for mass transit but no operational funding. 5. Need more transit time for nursing home residents. 6. Need rides for growing tourist industry in Kodiak. 'Ibis year we had I s cruise slops in town 7.Need mobility manager contracted to review system and analyze inefficiencies. 9 Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 51 of 91 AGENDA ITEM #13.8.1. V. EXISTING TRANSPORTATION SERVICE AGENICES a. Senior Citizens of Kodiak, Inc. is located in the central downtown area. Its membership and services are for 60 years of age and older. Transportation provided by the agency is limited as seniors use KATS. One small five passenger van is used to deliver home-delivered meals each weekday. It is not ADA. A small ADA five passenger 1991 van is available k r emergency use and also used when KATS is tied up picking up people for transportation to and from the airport for ADA clients. KATS is now used for the Island Crave Adult Day Program, which is open on the weekends. SCOK is the owner of the 3 KATS vans. A new vehicle arrived in the summer of 2007. SCOK has no designated staff who serves as drivers and staff rotates in delivering home delivered meals. b. Ilead Stan is located in the upper area of downtown. They have a 28 passenger School bus which is solely used to transport their 40 students,20 students per bus runs twice a day. The bus is also used for educational field trips. Two people at Bead Start are licensed to drive the bus. c. Kodiak bland Ilousing Authority has a school bus that is used to transport students from low income housing, Woody Way,to school. This vehicle is also used to transpon those same students to activities in the evening. KII IA Idso has a seven passenger mini van and two 4 door sedan%which are used only for clients and staff d. Kodiak Area Native Association (KANA) Ims two vans that are used to transpon village beneficiaries when they are in town for clinic appointments and for airpon transponation for them. Only KANA beneficiaries are able to use this transportation to the clinic only. One van is a six passenger vats and not ADA and the other is five passenger van that is ADA. e. Providence Kodiak Island Counseling has an II passenger van not ADA, a seven passenger van and a Ford Escort. None of the vehicles are ADA and they are all minimally used by staff whets they are available and for Community Support Program clients only. Clients use KATS first. Itope Resources has a five passenger car and II van that seats eight and neither is ADA.They have no designated staff for drivers. g. Providence Kodiak Island Iedleal Center has no vehicles for transporting nursing home residents. h. Sun'aq Tribe has no vehicles. 10 Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 52 of 91 AGENDA ITEM #13.6.1. Best Western Kodiak Inn has one seven passenger non ADA vehicle that is used from transporting people to and from the airport to the hotel for their clients only. j. Shelikof Lodge has one non ADA seven passenger van that is used for hotel purposes only. k. A&B Taxi has 23 vehicles,none oh which are ADA and are for private hire only. Laidlaw has 25 hoses used for student transportation only and three aro ADA buses. They have 42 employees and 5 are dedicated to KATS. Equipment&Persomtel 'Hie table that follows shows the existing equipment and personnel. Availability of equipment is limited by the type of vehicle,source of funding,grant requirements and insurance requirements. Agency Equipment Availability Personnel SCOK 5 passenger van Meal Delivery None-only when Island Cove ADC available lar *3 KATS Transit em crgenc i es&for Buses Coordinated&Public meal delivery Transit Laidlaw contract-5 drivers I Start 25 passenger School Client Only 2 drivers Bus KII IA School has-20' Client Only 2 drivers Minivan-7 passenger 4-door sedan 4 door sedan KA NA ' 6 passenger van KANA beneficiaries I driver only 5 passenger van' Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 53 of 91 AGENDA ITEM #13.B.1. Providence 7 passenger van For community When staff is Counseling Center I I passenger van support programs available only Providence Kodiak None None None Island Medical Center I lope Resources S passenger car Clients only Staff when available 8 passenger van Best Western Kodiak 7 passenger van I lotel only Hotel employees only Inn Shelikof Lodge 7 passenger van Hotel only Hotel employees only A&R Taxi 23 cabs For hire only Paid taxi drivers Laidlaw 22 buses Student transportation 42 drivers 3 ADA buses* only * vehicle is equipped with wheelchair 12 Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 54 of 91 AGENDA ITEM #13.B.1. VI. IDENTIFICATION OF CAT'S IN SERVICE Transit Needs Through community meet Ings and.surveys,the following general areas were identified as areas where needs are not being stet or the present method of providing for the need is not adequate and needs to be improved. Area of Need&frequency of Need per Month 1. More hours of coordinated transportation arc needed during peak houN at mid-day and — 200 rides 1 More coordinated hours are needed for Kodiak Community I tealth Clinic patients who cannot afford other transportation and are too sick to walk—200 rides 3. More coordinated hours are needed for nursing home residents—28 rides J. Low income parents need coordinated transportation for Bead Stan parents in the evenings-81 rides 5. More hours are needed to get disabled to work in the evenings and weekends—25 rides 6. More service to KANA clinic on non beneficiary tobt¢co cessation and anger management sessions—52 rides 7. More service to get Brother Francis Shelter clients to work in the early morning— 112 rides 8. More coordinated service to provide disabled tourists-4 rides 9. More service for low income rutuly trait sponat ion for single parents who are purl of the Child Care Assistance Program—20 rides 10. More coordinated tmnsportalion specifically for shopping and to thrift stores—220rides I I. Coordinated transportation lirr youth employment during the summer months-50 rides 12. More transit hours to get people to Alcoholics Anonymous meetings throughout the community and on the Coast Guard Base-20 rides KA'IS currently averages about 1800 rides per month. With the unmet needs being listed,those projected rides would increase to ware than 2500 rides pet month. 13 Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 55 of 91 AGENDA ITEM #13.6.1. Vehicle Equipment Needs KATS nosy operates with one new vehicle and has two vehicles as a back-up. The new vehicle arrived in the summer of 2007.This vehicle is used for the main use during the weekdays and weekends.We have been funded for another bus for mass transit service but we have not ordered that vehicle yet. In reviewing the inventory of vehicles owned by local non-profits,most are restricted In.specific client use. SCOK nosy fills in for KATS when needed for emergencies and on the first Thursday of each month when the nursing home residents use the KATS vehicle for two hours for a regular outing. Personnel Needs Presently with KATS contract for administration and operations with Laidlaw, drivers arc employed by this company. In order to expand service to nicer transit needs and expand the service to evenings and weekends which was done this year,more drivers have been needed and operational as well as administrative costs have increased. Included in the contract with Laidlaw for operations arc drivers, their training and testing all maintenance for buses,insurance and dispatch services. SCOK presently pays Laidlaw$6879.57 each month in administrative fees and $36 86 per hour for operations. Extended hours for the weekend and previously for the evenings are extra charges. Fuel is charged separately but KATS receives the Laidlaw discount. Another$500 is paid to Laidlaw for being the main contact for complaints,unci to coordinate information going to the non profit agencies. 14 Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 56 of 91 AGENDA ITEM #13.6.1. VII.PLANS FOR IMPROVEMENT AND STRATEGIES With the public and Human Services Coulitiou meetings, the following recommendations for improvements to KATS were discussed. W FIAT KATS DONS WELL X Reliable and dependable service for the target population of elderly, developmentally disabled,those to low income and wet lure to work each weekday. X Good group of Kodiak providers who conNaue to support the coordinated system in contracting fbr rides as well as being supportive for grant proposals and public lest ii nony. X Service meets mission in assisting people of all ages and the target population continues to live independently for as long as possible. X Service is ADA and door-lo-door with drivers who are caring and provide good safely to riders.The drivers always get rave ledlews. N Contract with Laidlaw is consistent with caring employees svho make sure riders arc picked up and delivered safely inside of residence. X Coordinated service is flexible but allows for specific days for shopping and other schedules during the day. X Priorities allow for riders to get to medical and dental appointments fust. X Mix of popul al ions on the hos each day. X Nmnber of riders continues to increase N IInman Services Coalition is ready-made venue for discussing coordinated service at each quarterly meeting with providers. N Complaints are handled by Laidlaw and SCOK immediately and resolved. X KATS continues to provide quality weekday service even in bad winter weather. X Mis of funding sources to maintain operations. X SCOK staff can till in once a mouth for nursing home residents to have an outing. N New vehicle replaced this year.. X Strong non-profit support for services for seven years and system is now on track financially. Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 57 of 91 AGENDA ITEM #13.8.1. 15 WHAT KATS NEEDS TO IMPROVE N Increased hours of operation during mid-day and continue service for weekends to serve unmet needs such as increased number of medical appointments al the Kodiak Community Health Clinic, unmet need of more shopping time, evening classes at the college.These needs were identified by riders in the annual KATS survey. N Outreach to those clients who are low income but who are not affiliated with local non profit so they might use service. N Increase hours of operation to nicer unit need of the new Kodiak Community IIcalth Clinic patients,Head Stan parents and Kodiak College students. N Make sure chains are on buses and ready to use at all times in the winter with steep driveways where clients need to be picked up or delivered. N Do more marketing to the community as well as City of Kodiak and Kodiak Island Borough un the asset KATS brings to keeping individuals living independently and benefits to the municipalities. N Have another transit bus to use for increased hours of operations and increase hours of mass transit especially for when new senior housing is located on Near Island. N Better marketing to assure all potential riders who need the service are aware of the coordinaled system and use it. N Assure I petational funding is stable and sustains system. 16 Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 58 of 91 AGENDA ITEM #13.B.1. STRATEGIES TO SERVE TARGET POPULATIONS IssuesI Strategies FI igIt Medium Low Priority Priority Priority Maintain Engage community leaders in x current transit needs, outreach & level of education efforts; identify services funding opportunities. Expand Increase service with 2"d X KATS vehicle during weekdays so service more riders can be at medical appointments and nursing home residents have consistent outings. Enhance i,Continue to use HSC as x Commu forum; establish a website; nication provide newsletter for I-ISC & agencies; increase presence & Advocac testimony on a continuing y basis before City Council & KIB Assembly. Outreach With expanded hours, do x outreach to patients of Kodiak Community Health Clinic, KIHA residents, Headstart and at 1-ISC meetings to educate potential new riders. Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 59 of 91 AGENDA ITEM #13.8.1. Safe Assure that chains are on X equipme vehicle being used so clients nt in the can be picked up in steeper winter driveway areas. Seek Continue to work with HSC x other for contracts; seek other DOT operatio funding; advocate for transit nal funding from City of Kodiak. funding More Continue to seek more mass x mass transit funding to allow non transit agency riders services and hours have mobility manager to assess system. Marketin Complete marketing plan for x g coordinated service& distribute to agencies. Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 60 of 91 AGENDA ITEM #13.6.1. Commit Assure transit vehicles are x nity part of plan for Kodiak Island Planning Borough and work with KIB and City in pandemic planning and use of transit buses for evacuations. Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 61 of 91 AGENDA ITEM #13.6.1. VIII.PROJECTS 2009-2011 I.Assure KATS buses are safe and can make steep driveways in the winter in order to eel riders who need the service to net In medical and other appointments so they might continue to live independently. 2.Develop communication and advocacy strategy at I I SC meetings to meet with KI13 and City of Kodiak for transit funding support. Use Sustainable Kodiak as advocacy group. 3.With the 2"KATS vehicle,look at funding for more coordinated transit hours during the mid-weekdays. 4.Assure transit vehicles are used in pandemic planning for the community. 20 Resolution No. FY2015-16 Adopting the Priorities of the Kodi... Page 62 of 91 AGENDA ITEM #13.D.1. KODIAK ISLAND BOROUGH AGENDA STATEMENT <,,. ? JANUARY 22, 2015 ,, '-•s,r ASSEMBLY REGULAR MEETING • TITLE: `Confirmation of the Mayoral Appointment to the Solid Waste Advisory Board (Jennifer Culbertson). ORIGINATOR: Angela MacKenzie FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: There are three at-large vacant seats and Retail Business Representative seat on the Solid Waste Advisory Board; two seats expiring December 31, 2016 and one seat expiring December 31, 2017. On January 5, 2015, the Clerk's Office received an application from Ms. Jennifer Culbertson indicating her desire to be appointed to one of the vacant seats on the board. 2.100.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective. The mayor shall appoint a new applicant until an appointment is confirmed by the assembly. RECOMMENDED MOTION: Move to confirm the mayoral appointment of Ms. Jennifer Culbertson to the Solid Waste Advisory Board for a term to expire December 31, 2017. Kodiak Island Borough *Confirmation of the Mayoral Appointment to the Solid Waste ... Page 63 of 91 AGENDA ITEM #13.D.1. Angela MacKenzie Subject: FW:Online Form Submittal:Board Application Form From:noreply@civicplus.com Sent:Monday,January 05,2015 8:19:29 PM(UTC-09:00)Alaska To:Clerks Subject:Online Form Submittal:Board Application Form The following form was submitted via your website:Board Application Form Select the Board,Commission,or Committee applying for:Solid Waste Advisory Board Designated seat or group representation(if applicable):: Full Name:Jennifer Culbertson Residence Address:3183 Monashka Road Mailing Address:P.O.BOX 8837 Email Address(This address will be used for correspondence):inezien@hotmail.com Home Phone Number(numeric only):9075127338 Work Number(numeric only):9074866339 Cell or Fax Number(numeric only):9075127338 Employer/Occupation:park ranger Please provide ONE of the following:Date of Birth or Last 4 digits of SSW:11/24/1970 Length of residency in Kodiak:11 years Registered to vote in Kodiak?:Yes Length of Residence in Service Area:11 years Are you currently serving on other Boards,Commissions,or Committees?:No If yes,which: Organizations you belong to or participate in: Explain your main reason for applying:want to participate in management decisions which affect my home/livelyhood What background,experience,or expertise will you bring to the board/committee/commission membership?:manage garbage,human waste,sanitation at three roadside parks *Confirmation of the Mayoral Appointment to the Solid Waste ... Page 64 of 91 AGENDA ITEM #13.D.1. Are you available for regular meetings?:Yes FOR CLERKS OFFICE STAFF ONLY: Registered Voter of the Borough: V N • Applicant's Residence:Borough City • Date of Appointment: Term Expires On: Appointment Letter: Roster: Oath of Office: APOC POFD Statement:N/A Attached On File • Additional Information: Form submitted on:1/5/2015 8:19:29 PM Submitted from IP Address:24.237.158.21 Referrer Page:http://www.kodiakak.us/index.aspx?nid=278 Form Address:http://www.kodiakak.us/Forms.aspx?FID=72 T *Confirmation of the Mayoral Appointment to the Solid Waste ... Page 65 of 91 AGENDA ITEM #13.D.1. a' a- KODIAK ISLAND BOROUGH t:zt '. < j SOLID WASTE ADVISORY BOARD NAME TERM HOME WORK CELL EMAIL PHONE PHONE PHONE Steven Net( 2016 486-2033 573-247- swnet(mgmalcom 3240 Lake View Drive 6064 Kodiak,AK 99615 Nick Szabo (Chair) 2015 486-3853 654-3853 herschel(mod.net PO Box 1633 Kodiak,AK 99615 Vacant 2016 Vacant 2016 Vacant 2017 Construction Business Representative 2015 481-3745 486-9745 414-791- sta3745{atyahoo.con Scott Arndt(Vice Chair) 481-3333 3745 PO Box 76 (Fax) Kodiak,AK 99615 Retail Business Representative 2015 Vacant NON-VOTING EX-OFFICIOS 2017' 486-0977 486-4949 539-5836 dan.rohrer{dkibassembly.orq Assembly Representative Dan Rohrer PO Box 786 Kodiak,AK 99615 KIB Staff Representative 486-9348 ilipka(mkodiakak.us Joe Lipka U.S.C.G.Representative 487-5320 robed.I.orayfmusco.mil Robert F.Gray,Environmental Division Chief x2249 Base Kodiak 487-5494 (Fax) City of Kodiak Representative 486-8060 mkozakcDdty.kodiak.ak.us Mark Kozak 486-8066 2410 Mill Bay Road (lax) Kodiak,AK 99615 This board is governedt;10.' by Kodiak Island Borough Code 2.145 STAFF ,fa 'eF ``^`kt X'° '=S . }�$ �2 s;`,4 ,t1 NF DIRECTOR,BOB TUCKER 486-9343 btucker®kod'akak us ElF SECRETARY,JENNY CLAY 486-9343 jclakodiakak.us ENGINEERING 8 FACILITIES DEPARTMENT 710 MILL BAY ROAD ROOM 224 KODIAK,AK 99615 Revision Date:1/8/2015 Revised by:AM *Confirmation of the Mayoral Appointment to the Solid Waste ... Page 66 of 91 AGENDA ITEM #13.D.2. KODIAK ISLAND BOROUGH AGENDA STATEMENT ( • kc ' JANUARY 22, 2015 r , s ASSEMBLY REGULAR MEETING TITLE: *Confirmation of the Mayoral Appointment to the Architectural/Engineering Review Board (Kelsea Kearns). ORIGINATOR: Angela MacKenzie FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: There are currently two vacant seats on the Architectural/Engineering Review Board for terms to expire December 31, 2017, The Clerk's Office received an application from Ms. Kelsea Kearns on January 9, 2015. KIBC 2.100.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code.An appointment not confirmed by the assembly shall not become effective. The mayor shall appoint a new applicant until an appointment is confirmed by the assembly. RECOMMENDED MOTION: Move to confirm the Mayoral appointment of Ms. Kelsea Kearns to the Architectural/Engineering Review Board for a term to expire December 31,2017. Kodiak Island Borough *Confirmation of the Mayoral Appointment to the Architectura... Page 67 of 91 AGENDA ITEM #13.D.2. Angela MacKenzie Subject: FW:Online Form Submittal:Board Application Form From:noreply@civicplus.com Sent:Friday,January 09,2015 9:49:56 AM(UTC-09:00)Alaska To:Clerks Subject:Online Form Submittal:Board Application Form The following form was submitted via your website:Board Application Form Select the Board,Commission,or Committee applying for:Architectura/Engineering Review Board Designated seat or group representation(if applicable):: Full Name:Kelsea B Kearns Residence Address:4142 B Ocean Drive,Kodiak AK 99615 Mailing Address:PO Box 759,Kodiak AK 99615 Email Address(This address will be used for correspondence):kkearns@gci.net Home Phone Number(numeric only):9079425278 Work Number(numeric only):9074863215 Cell or Fax Number(numeric only):9079425278 Employer/Occupation:Brechan/Contracts Admin Please provide ONE of the following:Date of Birth or Last 4 digits of SSW:11/12/1972 Length of residency in Kodiak:4 years Registered to vote in Kodiak?:Yes Length of Residence in Service Area: Are you currently serving on other Boards,Commissions,or Committees?:No If yes,which: Organizations you belong to or participate in:American Cancer Society Elks Explain your main reason for applying:I want to help improve the community and have a voice in the decision making process in our community. *Confirmation of the Mayoral Appointment to the Architectura... Page 68 of 91 AGENDA ITEM #13.D.2. What background,experience,or expertise will you bring to the board/committee/commission membership?:I have over 15 years experience in the construction industry,both commercial and residential.In addition I am familiar with the difficulties in building in Kodiak and the borough processes when it comes to a construction project. Are you available for regular meetings?:Yes FOR CLERKS OFFICE STAFF ONLY: Registered Voter of the Borough: Y N • Applicant's Residence:Borough City • Date of Appointment: Term Expires On: Appointment Letter: Roster: Oath of Office: APOC POFD Statement:N/A Attached On File • Additional Information: Form submitted on:1/9/2015 9:49:55 AM Submitted from IP Address:65.74.80.210 Referrer Page:http://www.kodiakak.us/index.aspx?nid=278 Form Address:http://www.kodiakak.us/Forms.aspx?FID=72 2 *Confirmation of the Mayoral Appointment to the Architecture... Page 69 of 91 AGENDA ITEM #13.D.2. Ps KODIAK ISLAND BOROUGH ARCHITECTURAL/ENGINEERING REVIEW BOARD " ••• . l'fit BUILDING CODE BOARD OF APPEALS NAME TERM HOME WORK CELL EMAIL PHONE PHONE PHONE Scott Arndt(Chair) 2016 414-791- SAME SAME sla3745(dyahoo.com PO Box 76 3745 FAX Kodiak,AK 99615 481-3333 Bill Barton 2015 486-4870 486-4870 539-6870 mandbbarton(datt.net PO Box 8995 Kodiak,AK 99615 Cliff Ford 2015 486-5353 486-7742 539-5342 clifff(dacsalaska.net 1250 Beaver Way Kodiak,AK 99615 Gregg Hacker(Vice Chair) 2016 486-4392 481-2288 539-5230 Dhacker01(dkibsd.orq 1310 Baranof Street Kodiak,AK 99615 Rick Ryser 2017 486-5490 942-2747 goldenalaska(dgmail,com PO Box 8908 Kodiak,AK 99615 Vacant 2017 Vacant 2017 NON-VOTING EX-OFFICIOS jerrol.friendkibassembly oro Assembly Representative jfriend(dalaska.net Jerrol Friend 539-1975 PO Box 175 Kodiak,AK 99615 School Board Representative Norm Wooten 539-1419 nwooten(apci.net PO Box 3016 nwooterXdaasb.orq Kodiak,AK 99615 This board is governed by Kodiak Island Borough Code 2.125 and 15.45.010 kk "ss "^44' ElF DIRECTOR,BOB TUCKER 486-9343 btuckerfalkotliakak us PROJ.MGR./INSPECTOR,MATT GANDEL 486-9211 mgandekdkodiakak.us PROJECTS ASSISTANT,MARILYN OROAL 486-9216 mordal kotliakak.us ENGINEERING E.FACILITIES DEPARTMENT PROJECTS OFFICE 720 EGAN WAY KODIAK,AK 99615 Revision Date'1/9/2015 Revised by.AM `Confirmation of the Mayoral Appointment to the Architectura... Page 70 of 91 AGENDA ITEM #17.A.1. FIRE PROTECTION DISTRICT NO.1 t : - '-: REGULAR MEETING • ECEIVED DECEMBER 9,2014 6:02 p.m. BAYSIDE FIRE HALL JAN - 9 2015 I. CALL TO ORDER BOR OUDHCLER1CS OFFICE KODIAK,ALASKA CHAIR NELSON called the regular meeting to order at 6:02 PM 2. ROLL CALL Board Members present were Richard Carstens, Chair Rebecca Nelson,Scott Arndt,Jim Pickett, Kiela Pickett and Ex Officio Member Bob Filmes. Also present were Doug Mathers, Scott Alan Krantz, KIB Engineering and Facilities Director Bob Tucker, Deputy Clerk Jessica Kilborn, Assistant Clerk Angela MacKenzie and Secretary Jenny Clay. Chair Nelson introduced Jessica Kilborn as the Special Parliamentarian for the meeting. She was there to advise the board regarding changes to the agenda. 3.ACCEPTANCE/APPROVAL OF AGENDA ARNDT moved to accept and approve the agenda for December 9,2014. Chair Nelson announced that due to the nature of the item and to accommodate the public,board members, and staff involvement with this item, it was necessary to suspend the rules and address Item 9.c. ahead of the other items on the agenda. ARNDT moved to amend the agenda by suspending the rules and moving Item 9.c Status Update on Recruitment Process immediately after Item 6 and to insert Visitors Comments on the agenda as 5a. ROLL CALL VOTE ON MOTION CARRIED 5 TO O. VOICE VOTE ON ORIGINAL MOTION CARRIED 5 TO O. 4.ACKNOWLEDGE RECEIPT OF FINANCIAL REPORT CARSTENS moved to approve the receipt of the Financial Report. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 5. APPROVAL OF MINUTES CARSTENS moved to approve the minutes of November 25,2014. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. Fire Protection Arca No. I Board Regular Meeting December 9,2014 Page I of 3 Fire Protection Area No. 1 Board, December 9 and December 30... Page 71 of 91 AGENDA ITEM #17.A.1. 6. (Sa)VISITOR COMMENTS Scott Alan Krantz voiced his concern about one of the members on the rating committee. He had '.an issue with an ongoing EEO with Fire Chief Halcomb who was on the rating committee. He !believed there was a conflict of interest. He does not believe Chief Halcomb can be fair in rating ,his application with-EEO ongoing investigation. 7.ACTION ITEMS A.Status Update on Recruitment Process Chair Nelson opened to disclosure of conflicts by scoring committee. Board Members J. Pickett and K. Pickett asked to he excused from the Recruitment Process as J. Pickett is an applicant. Chair Nelson ruled that the Klein and Jim Pickett have a conflict of interest. A VOICE VOTE CONFIRMING CHAIR NELSON'S RULING WAS UNANIMOUS. Chair Nelson ruled that there is not a conflict of interest with Chief Halcomb being one of the raters. ARNDT moved to affirm the ruling of the chair. CARSTENS appealed the ruling of the chair. Discussion ensued CHAIR NELSON asked if the decision of the chair be sustained. ROLL CALL VOTE ON DECISION WAS 3 TO O. Chair Nelson stated that the applications are still being rated. She will make sure Chief Jeff Halcomb receives his packet of applications to begin rating. Chair Nelson invited J. Pickett and K. Pickett to join the board for the remainder of the meeting. S.Chief Report None 9.CHAIR REPORT She apologized to the board for being slow but thorough in the rating process due to medical reasons. 10.STAFF REPORT None 11.ACTION ITEMS Fire Protection Area No. I Board Regular Meeting December 9.2014 Page 2 of3 Fire Protection Area No. 1 Board, December 9 and December 30... Page 72 of 91 AGENDA ITEM #17.A.1. a. GENERATOR Bob Tucker updated the board stating the procurement for the generator and switch gear would be moving forward. Staff will be purchasing the equipment separate from the installation contract to save the contractors mark up and expedite the project. Once the generator and switch gear was purchased and delivered to Kodiak,the bid procedure would begin for the installation. b. WINDOW REPLACEMENTS Bob Tucker stated that the board requested of staff the procurement for replacement windows at Bayside Fire Station.The window replacements were part of the Women's Bay Shelter Bid.That bid opening was last week and the lowest bidder was contacted. The price provided for the windows and freight was$6,000 to Kodiak.Board discussion ensued. Board decided to wait and not order the windows at this time. 12.VISITORS COMMENTS Doug Mashers — He spent a lot of time on the applications and went to great lengths to get it done. He would of liked to have been told that there was a delay so that he had more time. 13.BOARD COMMENTS R. Carstens — Was under the impression that he was to turn in his rating packet as soon as possible and was upset and unaware of the delays. Need to look for an alternative for a Chief as Chief Himes will be gone as of December 31". K. Picket—None J. Picket — Thanked Bob Tucker, Staff and Visitor Scott Krantz for coming to the meeting. Bayside Fire Dept. adopted a needy family for Christmas. They would be helping the two children of the girl who was burned in the banya. Fire Prevention is still in progress till December I8'i. R. Nelson — In rating the applications for Chief, no one was speeding through the applications. There was a system of checks and balances so that does not occur. The process does take time. The three people selected to assist the board in rating are all extremely professional. She stated that she has no problem with the additional three raters selected. She has asked for everyone's patience in the matter. 14. NEXT MEETING SCHEDULE Meeting was scheduled for Tuesday, December 16,2014. Fire Protection Area No. I Board Regular Meeting December 9,2014 Page 3 or 3 Fire Protection Area No. 1 Board, December 9 and December 30... Page 73 of 91 AGENDA ITEM #17.A.1. 15.ADJOURNMENT The meeting adjourned at 6:55 p.m. SUBMITTED BY: 411 AA/1'6 (/ Date: / �/a0/J5- Jenny Clay.B6ard Secretary KIB Engineering/Facilities Department APPROVED BY: / I/ a�c''i�•%✓fes Date: /(Cbfa/a0 IS Chair Rebecca Nelson Fire Protection Area No. I Board Regular Meeting December 9,2014 Page 4 of 3 Fire Protection Area No. 1 Board, December 9 and December 30... Page 74 of 91 AGENDA ITEM #17.A.1. FIRE PROTECTION DISTRICT NO.1 BOARD RECEIVED SPECIAL MEETING DECEMBER 30,2014 6:05 p.m. BAYSIDE FIRE HALL. I. JAN - 9 2015 BOROUGH CLERK'S OFFICE 1. CALL TO ORDER $OD?AX.ALASKA CHAIR NELSON called the regular meeting to order at 6:05 PM 2.ROLL CALL Board Members present were Richard Carstens, Chair Rebecca Nelson, Scott Arndt, and Ex Officio Member Bob Himes. Also present were KIB Manager Bud Cassidy, KIB Information Technology Paul Van Dyke,Jason Waggoner and Secretary Jenny Clay. Board members Jim and Kiela Pickett were absent. 3.VISITOR COMMENTS Paul Van Dyke, a member of the Fire Protection Area had concerns regarding the lease agreement with B. Himes,Chief of Bayside Fire Department and future operations at the Bayside Fire Department without a Chief. Jason Waggoner, a member of Bayside Fire Station produced a Proposal to the Board for Temporary Staffing to assist the Acting Chief during transition between Fire Chiefs. Bud Cassidy, KIB Manager stated that he was attending the meeting to answer any questions the board may have for him. 4.ACTION ITEMS a.Discuss Extension of Lease Agreement for Bayside Fire Station Apartment Chief Himes will be moving out of the Bayside Fire Apartment on December 31st and requested from the board to be able to leave his belongings in the apartment until January ITh. Board discussion ensued. ARNDT moved to allow Bob Himes to leave his household goods in the apartment until movers arrive by January 17th at no charge. ROLL CALL VOTE ON MOTION CARRIED 3 TO O. 5.VISITORS COMMENTS Paul Van Dyke commented that his involvement and concern was because he had benefited from Bob Himes residing at the Fire Station and being the first on a scene in the past. He very much appreciated that. A staffed station would be beneficial to him and his neighbors. He suggested to the board ways to prevent advertising issues. He thought Jason Waggoner's proposal was very valuable. Fire Protection Area No. I Board Regular Meeting December 30,2014 Page I of 2 • Fire Protection Area No. 1 Board, December 9 and December 30... Page 75 of 91 AGENDA ITEM #17.A.1. '6.BOARD COMMENTS R. Nelson — The board does not schedule in advance due to the board being made up of firefighters and their 48 hour schedules. The staffing issues at the Fire Station would require more meetings with.the board. As Chair she is willing to do a lot more administrative work to • help the process along. Mutual aid with the City will keep services going. R. Carstens — Discussed with the board having Doug Mathers as Acting Chief until a new chief is hired.The calls may be slower as the Fire Station will not be staffed. S. Arndt — Discussed with the board changes to the agenda for January 6t" meeting including a stipend for the Acting Chief. 7.NEXT MEETING SCHEDULE The next meeting was scheduled for January 6,2014 at 6:05 PM. 8.ADJOURNMENT ARNDT moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNAMIOUSLY. The meeting adjourned at 6:50 PM. SUBMITTED BY: A/l Date: / /24 ir Je Clay�andLSecry KIB Engineering/Facilities Department APPROVED BY: Date: 11 4/ 1 $ ?hair Rebecca Nelson Fire Protection Area No. I Board Regular Meeting December 30,2014 Page 2 of 2 Fire Protection Area No. 1 Board, December 9 and December 30... Page 76 of 91 AGENDA ITEM #17.A.1. RECEIVED MONASHKA BAY ROAD SERVICE AREA Regular Meeting and Public Hearing JAN - 9 2015 July 2, 2014 7:30 PM, Bayside Fire Hall BOROUGH CLERK'S OFFICE KODIAK.ALASKA Minutes 1. Call to Order -By Chair,7:30pm 2. Roll Call -Tom Lance Luis stutes chaz Glagolich Randy Spivey present 3. Open Forum(Public comments limited to 3 min.) -None 4. Approval of Agenda -Motion by L Stutes,2nd by R Spivey-Motion passed 5. Approval of Minutes from March 26,2014 Regular Meeting -Motion to approve minutes by L stutes 2nd by R Spivey-Motion passed 6. Reports 7. A. Work Session,Annual spring road tour/inspection-April 12 Road conditions and cost 8. New Business • A Presentation of BIDS/KIB Staff recommendation for MBRSA Road maintenance and repair services contractor Motion made by L Stutes Sec by R Spivey Move to accept KIB Staff recommendation to select for Monashka Bay Road Services Area,for FY2015 (one year)to June 30,2015, with the option to extend for two additional one-year periods. Motion Passed 9. Board Comments-None 10. Adjournment Next Meeting:Tentatively,Oct B,2014 7:00pm Bayside Adjourned:Motion by R Spivey Sec byL stutes Motion passed 8:05pm SIGNED/DATE: ) A/J/ Thomas Lance,Chairman /,/� _ .2_%iii / /�J/ 7�� 1 n Randy Spivey,Secretary Tabor Fire Protection Area No. 1 Board, December 9 and December 30... Page 77 of 91 AGENDA ITEM #17.A.1. KODIAK ISLAND BOROUGH PARKS & RECREATION COMMITTEE MINUTES October 28,2014 Regular Meeting 7 p.m.in the KIS School District Conference Room CALL TO ORDER CHAIR MARION called to order the October 28, 2014 Parks and Recreation Committee Regular Meeting at 7:01 p.m. ROLL CALL Requested excusal was Rick Lindholm. Committee members present were Patrick Saltonstall, Michael Marion, Helm Johnson, Michael Scalzo, and John Neff. Excused was Rick Lindholm. Ex-officio member present was Alan Schmitt. A quorum was established. COMMITTEE MEMBER JOHNSON MOVED to excuse Rick Lindholm. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Community Development Department staff present was Nell Horn and Sheila Smith. APPROVAL OF AGENDA CHAIR MARION said he wanted to add to New Business after the Monashka Bandit Shooting Range—Three year Parks and Recreation Review by the Assembly. COMMITTEE MEMBER SALTONSTALL MOVED to approve the October 28, 2014 Parks and Recreation agenda as amended. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY MINUTES OF PREVIOUS MEETINGS COMMITTEE MEMBER SALTONSTALL MOVED to approve the July 22, 2014, August 26, 2014,and September 23,2014 minutes of the Parks and Recreation Committee. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY CITIZEN COMMENTS Pat Szabo spoke about the Beaver Lake Trail stating before you put your plan into action to look at the streets bordering the trail and she questioned motorized trails. She feels there are incompatible uses.The area designated for a parking lot was a garbage dump and probably will become one again if it is open to motorized traffic. OLD BUSINESS A) CTAP Trail Hardening Grant(Update) Neil Horn updated the committee stating it's in place for the Improvements to Saltery, Portage, and Miam Trails. We received from the State$208,040 to carry out improvements to that area. The borough put out an RFP and the proposal opening will be on December 1'. We have about a half dozen different contractors that submitted RFP's. We will be looking at placing a contract in the spring of next year to start the work through December 2016. Horn also stated that perhaps one member of the P&R could be part of the group working with the borough to assess 10/28/2014 Page 1 of 4 P&R Minutes Fire Protection Area No. 1 Board, December 9 and December 30... Page 78 of 91 AGENDA ITEM #17.A.1. the proposals. We are looking for a volunteer to be there sitting with staff deciding where the money is best spent. John Neff volunteered. B) Island Lake Trail Improvement Grant Monies(Update) Horn stated there is approximately $48,000 that has sat in Finance since 2006 which was a grant given by the State for improvements to the Island Trail Network. Horn's understanding is that$48,000 wasn't enough to do what we wanted to do at that time, and we don't own all the land on that trail so the money wasn't spent.We discussed in June what we're going to do with that money. He will work on what can be done. Maybe we could put out an RFP to see what we can get done. Horn will look into getting that RFP out. COMMITTEE MEMBER JOHNSON asked if anyone has been back there because everything needs repair.We could go back and do maintenance on what is there. Discussion about the condition of the trail, access easement, and the conflict of who owns the access. C) RTP Grant Application—Beaver Lake Improvements CHAIR MARION stated Horn has put a lot of work into this and he sent out an email requesting the committee's help in providing input to Horn and no one did anything despite Marion's request. Horn slated the application that you have at the moment is the walking trail. As we discussed previously we are going to put in an application for the walking side but as we know the one ATV bridge is going to be about $30,000 so we are putting in for a separate motorized grant application also. Right now he's focusing on one because everything else will be the same, we're just going to change the costs and some wording to add the bridge but as tar as the narrative it's 95% the same. Going through the TMO's for Russian Ridge, which Beaver Lake is a part of that Russian Ridge complex. Horn went through what is required for the ORTAB Grant and we don't have a lot of the details they are requesting but we're getting there. Andy Schroeder has provided information for the application. Horn stated that he needs the committee's help with Section 8 of the application and requested all comments and documents be sent to him by November 2nd. Staff will send any comments back to the rest of the committee for your thoughts. The application has to be postmarked by November 111". CHAIR MARION stated the risk of asking the members to do anything is he will get the same thing as last time-zero. He requested from the members is any knowledge you have of the area that will benefit. Each member should send in their comments to staff to allow Horn to put something together from it to complete Section 8. If all five of us do that Horn should have no problem completing this section. COMMITTEE MEMBER SALTONSTALL volunteered to get 1 letter of support for the grant application. COMMITTEE MEMBER NEFF volunteered to get 2 letters of support. Horn stated on the map, just to confirm as far as ATV's are concerned, the road where that accesses in where the dump is down to the southwest corner,to remove those little ATV cutoff's it has been mentioned that we shouldn't be encouraging ATV use that close to residential so we need to note they are there. 10/28/2014 Page 2 of 4 MR Minutes Fire Protection Area No. 1 Board, December 9 and December 30... Page 79 of 91 AGENDA ITEM #17.A.1. CHAIR MARION stated if we are going to suggest that ATVers come in at that north section then we should provide a parking and access area. D) Pillar Mountain to Womens Bay TMO Development During discussion the committee relayed any changes or additions for the TMO's to Paul Van Dyke and Janel Day. They got through the first two TMO's and stopped where they will pick up at the next meeting. CHAIR MARION gave the members more homework and stated he wanted the members to read through the TMO's and jot down any comments for the next meeting. NEW BUSINESS A) Monashka Bandit Shooting Range Horn stated he was hoping Bob Scholze would be here to discuss this issue. Recently, we've had some complaints about shots over the water where boaters had to take shelter almost on the cliffs. It's been going on for years and has been an increasing problem with the closing of the Monashka Bay Range. Scholze is looking for any thoughts on what we could do with that piece of land to discourage shooting there. During discussion, there was consensus to open the area up, add a parking lot, and picnic tables with a scenic lookout at the bandit shooting range. COMMITTEE MEMBER SALTONSTALL MOVED that we support the borough's idea of creating a recreational area on top of the bandit shooting range just passed Cocaine Hill. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY B) Re-establishing Parks and Recreation Committee Three Year Review CHAIR MARION said all the committee members received an email back in September that announced that there is a three year review of all boards and committees that aren't permanent. If you attend this meeting you may be able to address any concerns. COMMUNICATIONS A) November 19, 2014 Planning and Zoning Agenda Horn updated the committee on the November subdivision cases Brief discussion COMMITTEE MEMBER SALTONSTALL MOVED to accept communications. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY REPORTS Meeting Schedule: • November 25,2014-7:00 p.m:KIB School District Conference Room • December 16,2014-7:00 p.m:KIB School District Conference Room COMMITTEE MEMBER SALTONSTALL MOVED to move the planned December 23'" meeting to December 16th. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Michael Scalzo will be gone for the November 25t' meeting and requested to be excused. 10/28/2014 Page 3 of 4 P&R Minutes Fire Protection Area No. 1 Board, December 9 and December 30... Page 80 of 91 AGENDA ITEM #17.A.1. CITIZEN COMMENTS None COMMITTEE MEMBER COMMENTS Alan Schmitt said he read through the packet said these TMO's are really getting complicated with multiple landowners, and he'd like to know how are you addressing this. Is the borough and city OK with this?Have you tried to get an OK from the various property owner's. Mike Marion stated the TMO's are just addressing the ownership Issues and it's not designed to address them to try to get their permission or get easements or anything other than addressing that there is dual ownership and the trails that cross over different ownership boundaries we're locking it in on the TMO and then later on we can use the TMO much like the grant to make the approach of whichever land owner to see if they will give us an easement for the continuation of the trail. It's like what Horn said that Leisnoi is coming forward and ready to partner on improving the trail to Miam.We haven't TMO'd that trail yet. Helm Johnson asked if we are still short committee members. Mike Marion stated we are short one member and have one application that came in last week. Mike Scalzo stated it's been a while and thanked everyone for showing up. John Neff stated this is pretty exciting and he's glad to be here. Patrick Saltonstall asked if staff would email the committee Section 8. Mike Marion thanked everyone for coming. ADJOURNMENT KODIAK ISLAND BOROUGH PARKS AND RECR TION� COMMITTEE By: r1Y1 L1 moi, . Michael Marion, Chair ATTEST/\ By: \_J1 tpl Sheila Smit Community Development Department APPROVED: December 16, 2014 10/28/2014 Page 4 of 4 P&R Minutes Fire Protection Area No. 1 Board, December 9 and December 30... Page 81 of 91 AGENDA ITEM #17.A.1. RECEIVED KODIAK ISLAND BOROUGH JAN - 9 2015 PARKS & RECREATION COMMITTEE MINUTES BOROUGH CLERK'S OFFICE KODIAK,ALASKA November 25,2014 regular meeting 7 p.m.in the KIB School District Conference Room CALL TO ORDER CHAIR MARION called to order the November 25, 2014 Parks and Recreation regular meeting at 6:59 p.m. ROLL CALL Confirmed attendance was Patrick Saltonstall, Helm Johnson, and Michael Marion. These members were told they didn't have to come due to not having a quorum. Committee members present was Michael Marion. Absent was Patrick Saltonstall, Rick Lindholm, Helm Johnson, Michael Scalzo, and John Neff. Absent ex-officio members was Aaron Griffin, Ron Bryant, and Alan Schmitt. A quorum was not established. Community Development Department staff present was Sheila Smith. ADJOURNMENT Due to a lack of quorum CHAIR MARION adjourned the meeting at 7 p.m. KODIAK ISLAND BOROUGH PARKS AND REC EATION COMMITTEE By: ill lk C-t�n Michael Marion, Chair ATTEST By: , o01s- 1Q l Sheila Smit Secretary Community Development Department APPROVED: December 16, 2014 Fire Protection Area No. 1 Board, December 9 and December 30... Page 82 of 91 AGENDA ITEM #17.A.1. WOMENS BAY SERVICE AREA BOARD ORIGINAL REGULAR MEETING Date: October 14, 2014 Call to order: 0700 pm Members Present:Dave Heuman,Scott Griffin,Dave Conrad,Excused: Bill Ecrette and Greg Egle,and John Isadore. Also present: Kevin Arndt No quorum; work session begins Citizen's comments: Dave ittet�#touse has questions/concerns about ditch work and Kofi+— //q drainage onjfgalt-drive. States he has encountered damage to his driveway due to poor water drainage and culvert damages. Needs attention before winter comes in. Kathleen Heglin concurs;also adds relocation of the culvert maybe in order. Board agrees to a site visit and explains that due to budgetary constraints the have been hard choices to make for road repairs. 7:26 PM board member Jessica Home arrives,Quorum is present, work session ended official meeting begins. Agenda is moved for amendment, passed to include discussion of mutual aid agreement for F.D. Contractor comments: Crack sealing and brushing is in progress. Board members voice concerns over ditch condition along Sargent Creek Rd. Unfinished Business. ED:Emergency shelter is going to P&Z for review.Pre-bid meeting is expected next week. New Pick-up/response vehicle is waiting for an assortment of finishing items before deployment. Road SVC: FEMA: Letter has awarded funds for the root-wad revetment project. Lake Orbin culvert—no new news. New Business FD: Mutual Aid agreement needs a change to contract as name for department is incorrect; delegated to the ED for action,by motion and vote. Road Service: Fire Protection Area No. 1 Board, December 9 and December 30... Page 83 of 91 AGENDA ITEM #17.A.1. MOMt S WA?t'rSL1t'ICE AREA BOARD REMLAI'WIEETING The culvert at Panamaroff Creek Park entry drive has failed.The board recommends replacement while playground upgrades are installed. Board member comments:Jessica Home queries as to why no trees were cut along the creek as discussed.Answer was contractor did not find it profitable to remove random trees vise all the trees.This was based on the marking performed by IIhe,boar4t( member. S Pet P E(-- Dave Conrad commented on complaints concerning grader.afrd and poor end results. The contractor re-performed that service at no charge;once informed. Scott Griffin commented that as a former volunteer Fire fighter and a service board member that Borough should re-consider providing some benefit to long term fire fighters.This would provide an incentive for long term volunteers. He added that many communities offer their volunteers permanent life insurance after a certain number of years of service. He then thanked the service board for their hard work and the opportunities to work with them. Next meeting is on December 2,2014. Adjourned at 8:18pm. .7-71: /11844"w" CHAIRPERSON WITNESS Fire Protection Area No. 1 Board, December 9 and December 30... Page 84 of 91 AGENDA ITEM #17.A.1. ORIGINAL WOMEN'S BAY SERVICE AREA BOARD REGULAR MEETING MINUTES December 2, 2014 7:00 pm Meeting called to order at 7:07 Attendance—John Isadore, Billy€cerett, Dave Hnenw , Greg 6'agter George Pee fbb Public—Kevin Amdt P .' ,�ilV� CION ► �D ��5 � CO- ! ` Minutes Approved from 10.14.2014 Citizen Comments— 3 minute limit None Contractor Comments Grader Issues, Arndt requests drive around on a clear day. Comment on clean- up after storm needed. Potholes on Bells Flats Road, Chiniak and Middle Bay. Eroding on Pavloff culvert. Crack seal on everything except last part of Middle Bay. Unfinished Business Fire Department Women's Bay Shelter Vacation of Lot Line to facilitate shelter construction Slim is going to respond to borough to say we approve of vacating lot line for parking lot. Motion to approve award of Construction Contract to Wolverine Supply Inc. Discussed a motion for contract to go to Wolverine. Motion to transfer FD funds from unreserved fund balance to operating budget Discussed motion to transfer 250,000 from unreserved funds to operating budget. New Pick-up status Road Service Area FEMA update No FEMA update Fish friendly culvert project/Lake Orbin, outfall to S Russian Creek status Slim talked to Blythe Brown about fish culvert Fire Protection Area No. 1 Board, December 9 and December 30... Page 85 of 91 AGENDA ITEM #17.A.1. , .r New Business Fire Department Dave made a motion to recommend KIB Assembly award and proceed with construction of Women's Bay Emergency Shelter to low bider Wolverine Supply Inc. Izzy 2"d Roll call vote unanimous Motion Carries Motion to transfer 250,000.00 from FD unreserved balance to FD operating budget into revenue line item 252000389-100 and then placed into a new expense item 252 214 472 030 site improvement. Lee 2nd, Roll Call Vote Unanimous Motion Carries • Road Service Area Officers Izzy made motion for George Lee to be new Chair Greg 2"d, Roll Call Unanimous Motion Carries Lee made motion for John Isadore to be Vice Chair Dave 2nd, Roll Call Unanimous Motion Carries }(atetAQ Lee nominated and made motion to Dave H.ueeiertto be Secretary Greg 2"d, Roll Call Unanimous Motion Carries Board Member Comments Izzy brought up drive ways gouged up by grader operator and gravel berms being in the way of snow removal. Izzy is going to call Waste Management to see if they will put dumpsters end to end. George Lee Phone# 539-7500 Adjournment- 1 Hour 10 Minutes aitaip-- w ft/ :5 Fire Protection Area No. 1 Board, December 9 and December 30... Page 86 of 91 AGENDA ITEM #17.6.1. WILSON ENGINEERING MONTHLY PROGRESS REPORT' H.Kodiak.High School Renovation`_ Period Ending; December31, 2014, Summary: After reaching Substantial Completion of Phase 4 Tower last period,Watterson Construction used this period to complete punch list corrections.Final inspections for acceptance were completed during the Christmas break making the Tower,Music Room,Mat Room and portions of the Sports Fitness Lounge ready for MIS occupancy.The City of Kodiak issued the Temporary Certificate of Occupancy for Phase 4 on January 2,2015. KHS staff moved into the new Library and various classrooms anticipating the January 5 occupancy.Area B demolition continues this period with removal of existing concrete roof deck above the old senior commons.Electrical and mechanical rough-in is nearly complete on the ground level of Area B.Installation of Area e exterior thermal panels continue with completion scheduled for December 23.Also completed this period is concrete demolition in the old decommissioned boiler room making way for Phase 7 renovations this summer.Watterson and their subcontractors will break for the Christmas/New Year holiday and resume full scale efforts January 5,2015. • Work This Period: 4 � • Completion of Phase 4 Tower ready for occupancy #wr f/ r�x�. x • Exterior siding continueslc, .r:. '' �* • KHS move into new Tower classrooms �;- > `�°r �a10 i! It 1�i1t , • Area B demolition r eirsAlel rill T1 r r '+�e,,,r, q'. • Area E demolition at old boiler room y Oa a ,.„,1 'r'.Sh� Work Scheduled Next Period: ig {p'Y,� j F. A , , * ,' • Area B abatement and demolition v'�^ ""*' "' ��ts-" -t* +� ' • Area B interior framing Bare B thermal Panels • Area B utility rough-in , _ "ilyzy -s • Area B level 2 shear walls --`-'""' ___=_ t,ppae`pt.' .zt • Exterior railings and bollards Schedule Status: Phase 6 completion revised to e :T October 1,2015 < < , TY ( 'k, ,� ,y 5 Scheduled Milestones In Progress .. - RFPs iiiiiti+ 'rte t- r y Phase Start Milestone14 Last Period 13 rll - �`t_- -' ° -,, i 3 4-5-13 01-16-14 100% This Period 16 Stocking new Library ■ 4 4-5-13 11-18-14 100% Open RFPs 03 ,,,, r•� i,i 5 6-1-14 08-21-14 98% ". ( r e"'>� i X11 }1 - w 6 6-1-14 10-01-15 21.3% Total To-Date 482 ,v; '""' `lit a r�tia'P`y' a , it, t ” Frjiv Bruce Walter,Project Manager ' itcoyi aura . Area B exterior stair foundation December 2014 Wilson Engineering Monthly Progress Report, Ch... Page 87 of 91 AGENDA ITEM #17.B.1. nJ,.. Kodiak Island Borough **04 \ Engineering& Facilities Department f Projects Office 5;. y 710 Mill Bay Road pddeo Kodiak,Alaska 99615 Phone (907)486-9210 Fax (907)486-9347 To: Bud Cassidy,Borough Manager Cc: Bob Tucker, E/F Director From: Matt Gandel,Project Manager/Inspector RE: Change Orders for Period Ending December 31,2014 Below is a summary of approved change orders for capital projects for December 2014: KHS Addition and Renovations Watterson Construction Co.—Contract 2013-24 Change Order 437-$94,153.00 1. Add aluminum base flashing-$3,371.00 2. Intermediate HSS support required to meet wind loads-$12,668.00 3. Repair severed buried phone cable in Area B-$16,001.00 4. Remove secondary concrete slab discovered in Area B-$3,607.00 5. Additional grading for ADA compliance in Main Parking lot-$10,652.00 6. Prep N.end of Corridor A100 to receive required RF-1 instead of Conc-1-$12,868.00 7. Modify exterior metal flashing at louver openings-$2,188.00 8. Removable MDF covers required instead of clay traps for utility sinks-$954.00 9. Ramps at Corridors A100&D204 require installation of%"underlayment-$2,616.00 10. Installation of additional balancing valves for heat exchangers-$4,876.00 11. Fur out concrete walls in B107 for electrical and AV-$5,228.00 12. Modifications to achieve design cfm on exhaust fans w/second rebalancing-$1,659.00 13. Grind down high points in slab for Area D Mat Room-$4,870.00 14. Move seismic wires in Library circular soffit for appearance-$1,573.00 15. Remove/replace concrete slab to accommodate grease trap in kitchen-$11,022.00 Change Order 438-$102,063.00 1. Paint Library ceiling Goldenrod Yellow to maintain design appearance-$12,069.00 2. Lighting for AIPP Site#4 artwork-$7,535.00 3. Secondary AC system required to manage increased heat loads-$44,518.00 4. AIPP Site#1 art requires a sub-installation slab-$4,615.00 5. Modify duct size to provide CFM at exhaust fans-$4,615.00 6. Re-order kitchen ranges to comply with ADA requirements-$2,225.00 7. Apply Goldenrod Yellow on additional Library surfaces for appearance$6,328.00 Change orders—December 2014 December 2014 Wilson Engineering Monthly Progress Report, Ch... Page 88 of 91 AGENDA ITEM #17.B.1. Change Order#39-$5,665.00 1. New VTR required in Area D-$1,500.00 2. Cut&re-weld slab angle in floor A215 Corridor;Add GWB wrapped 2x6 A100 Corridor ceiling; Fill aluminum sill trim on floor with wood blocking; Add aluminum threshold to door C101-1 - $2,548.00 3. Below grade footings found in Area B required attachment into existing footings-$1,617.00 Landfill Baler Building Jensen Yorba Lott—Contract 2014-13 Change Order#19—$7,575.00 1. Preliminary design and cost estimates for work at Landfill Baler Building-$7,575.00 Change Orders-December 2014 Page 2 December 2014 Wilson Engineering Monthly Progress Report, Ch... Page 89 of 91 AGENDA ITEM #17.6.1. * Kodiak Island Borough ¢-a° °Y` Jr , Engineering& Facilities Department Projects Office 710 Mill Bay Road Kodiak,Alaska 99615 Phone(907)486-9210 Fax(907)486-9347 TO: Mayor and Assembly FROM: Matt Gandel, Project Manager/Inspector CC: Bud Cassidy,Borough Manager Bob Tucker, E/F Director RE: Projects Status Report for Period Ending December 31,2014 LANDFILL LATERAL EXPANSION Brechan Enterprises is the contractor for Phase II of the Landfill Lateral Expansion project,constructing a new fully-lined landfill cell with leachate collection system. Substantial Completion for Phase II was achieved in late September 2014. The only remaining activities for Phase II are some minor items that will be completed in spring 2015. ASRC SKW Eskimos, Inc. is the contractor for Phase Ill, construction of a new leachate treatment plant. ASRC has completed all the building concrete including foundations, water holding structures, block walls,and interior slabs,and the site is shut down for two weeks over the holidays.Work will resume on January 5,2015, beginning with the erection of the steel framework for the prefabricated metal building that will house the treatment plant. The Phase Ill contract calls for substantial completion by May 31, 2015.ASRC requested a 12-week extension to that completion date but after careful review of potential impacts to the project cost and landfill operations, KIB staff decided to delay decision on that request until the first quarter of 2015. r .aa i :t 3 ` �-- i 3.3. # Ipitilina ,— Leachate Treatment Plant ANTON LARSEN BAY DOCK KIB has received Alaska Legislature and Denali Commission grants to provide upgrades and expansion of the existing floating dock facilities at Anton Larsen Bay. Jensen Yorba Lott and PND Engineers have completed 95% design, and it was reviewed and approved by the Architectural/Engineering Review Board (ARB)on October 28, 2014.The procurement of the dock was bid separately from the installation, to avoid paying markup cost on the manufacturing of the dock.An invitation to bid for procurement of the dock was issued on November 17,2014,and bids were received December 3, 2014.Three bids were December 2014 Wilson Engineering Monthly Progress Report, Ch... Page 90 of 91 AGENDA ITEM #17.6.1. received, and on December 18, 2014, the Assembly voted to approve a contract for Rainier Welding of Redmond, WA. The fabrication contract is for three 40' long dock sections, meaning the new dock will be twice as long as the existing 60' long dock.The dock is scheduled to arrive in Kodiak by April 6, 2015. An invitation to bid for installation is scheduled to be issued in January 2015,and construction planned for spring 2015. FOUR SCHOOL GENERATORS KIB received an Alaska Legislature grant in 2011 for installation of generators at several Borough schools, including Karluk, Old Harbor, Port Lions, and North Star Elementary. Wolverine Supply of Wasilla is the contractor for this project, and started construction in October 2014. New generator pads and underground electrical have been completed at North Star, Port Lions, and Old Harbor. Delivery of all four generators and related equipment is scheduled for early January 2015. Contract documents call for Port Lions and North Star to be complete by January 2015,and Karluk and Old Harbor by July 2015. WOMENS BAY EMERGENCY SHELTER KIB has received grants from the Alaska Legislature and U.S. Department of Housing and Urban Development (HUD) for design and construction of an emergency shelter attached to the Womens Bay Fire Hall. Jensen Yorba Lott (JYL) completed design of a 3,500 square foot addition including a 1,000 square foot day room for community events and activities, double-wide apparatus bay to serve two fire engines, toilet room, and storage rooms. The project was put out for bid on October 8, 2014, and bids were opened on November 25, 2014. Four bids were received,and on December 18, 2014,the Assembly voted to approve a contract for Wolverine Supply of Wasilla. Construction is scheduled to start in March 2015,and be completed by August 1,2015. FIRE PROTECTION AREA NO. 1 EMERGENCY GENERATOR KIB received a Designated Legislative Grant in 2012 to provide an emergency power generator and switch gear at the Bayside Fire Station. In addition, the Fire Protection Area No. 1 Board agreed to provide funds to help complete the project. The project was bid in July 2014 but only one bid was received and substantially exceeded the budget. The Fire Protection Area No. 1 Board has requested Projects Office staff put together a bid package for a reduced scope,and this is currently underway. BALER BUILDING REPAIRS The Baler Building at the landfill is in need of several minor repairs (new overhead doors, new access platforms and railings),and some larger repairs (new roof, repair of concrete floor).Jensen Yorba Lott is working on schematic design of all the required items and will provide an itemized cost estimate so KIB staff can coordinate the repairs with available budget. At this time the highest priority items are replacing the roof and repairing the concrete floor. LONG TERM CARE FACILITY The Long Term Care Facility (now Providence Chiniak Bay Elder House) was completed in January 2014, approximately $3.3 million under budget. Providence has been operating the facility since February 2014, and has requested some modifications to the building mechanical systems and added tree clearing and landscaping. Installation of a new guardrail along the access road is complete, and tree clearing is currently underway. The mechanical upgrades are scheduled for January 2015, and final landscaping will be completed in spring 2015. Note: A status report on the Kodiak High School Addition and Renovation project is provided separately from Wilson Engineering,Inc. Project Status Report—December 2014 Page 2 December 2014 Wilson Engineering Monthly Progress Report, Ch... Page 91 of 91 Kodiak Island Borough Assembly Regular Meeting Guidelines January 22, 2015, 7:30 p.m., Borough Conference Room PLEASE ANNOUNCE: Please remember to turn off ringers on your cell phones or put them on vibrate. 1. INVOCATION Major Michael Bates of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL KIBC 2.25.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse Assembly members Aaron Griffin and Frank Peterson who are absent due to personal leave. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*° ) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. All items in yellow are consent agenda items. Summary of Consent Agenda Items: • *Regular Meeting Minutes of December 18, 2014. • *Confirmation of the Mayoral Appointment to the Solid Waste Advisory Board (Jennifer Culbertson). • *Confirmation of the Mayoral Appointment to the Architectural/Engineering Review Board (Kelsea Kearns). Recommended motion: Move to approve the agenda and consent agenda. VOICE VOTE ON MOTION. 5. APPROVAL OF MINUTES A. *Regular Meeting Minutes of December 18, 2014. 6. AWARDS AND PRESENTATIONS A. Employee of the Quarter Award — Manager Cassidy • Debbi Rippey, Property Appraiser in the Assessing department. Kodiak Island Borough Assembly Guidelines January 22, 2015 Page 1 7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) A. Agenda Items not scheduled for public hearing and general comments. Please ask speakers to: 1. sign in 2. state their name for the record 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdivision from R2-Two- Family Residential Zoning District to B-Business Zoning District (P&Z Case No, 15- 007). Recommended motion: Move to adopt Ordinance No. FY2015-09. Staff Report — Manager Cassidy Open public hearing. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS — None. 13. NEW BUSINESS A. Contracts — None. B. Resolutions 1. Resolution No. FY2015-16 Adopting the Priorities of the Kodiak Area Coordinated Transportation Plan. Recommended motion: Move to adopt Resolution No. FY2015-16. Staff Report— Manager Cassidy Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. C. Ordinance for Introduction — None. Kodiak Island Borough Assembly Guidelines January 22, 2015 Page 2 D. Other Items 1. *Confirmation of the Mayoral Appointment to the Solid Waste Advisory Board (Jennifer Culbertson). 2. *Confirmation of the Mayoral Appointment to the Architectural/Engineering Review Board (Kelsea Kearns). 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 15. ASSEMBLY MEMBERS' COMMENTS Announcements — Mayor Friend The Kodiak Island Borough will be hosting the Kodiak Island Mayor's Conference on Monday, January 26 at 11 a.m. in the Borough Conference Room. The next Assembly work session will be held on Thursday, January 29 at 7:30 p.m. in the Borough Conference Room. The next regular meeting is scheduled on Thursday, February 5 at 7:30 p.m. in the Borough Assembly Chambers. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines January 22, 2015 Page 3 RLVIHI I LHIVL/ O1/4.1r7VU ?fl HJ,aLNILr- . . . _ Regular___/Special Date: f1/4_,A Ire:- I i Convened: fl ' '10 Recessed: X Reconvened: Adjourned: BY: BY: / BY: 01„. BY: / BY: CL, SECOND: SECOND: eV SECOND: DR.) SECOND: 9V.,, SECOND: ccaLi'.iti\ik _th ;4*--66k ' / \\\.\\\, 0 - ttk. 0 - 9D1 ANO " x`cc- �YES,z NO " YESk ANO z* " r- irm Y.ES ;NOc„� •r, i; ' .xk'yYES -:NOA .\)\- „70,„:„...„,„,;,,,E.5:7 A �e'ri s� u .n m.ry-�+.r ... 1 c"F d�q°.,oi.r Rd3� r �<3V.. .X� ..G_'-'�° . -43'�`5. '�s q.usxerdr baa.,..e...,, ..+ . Ms. Austerman Mill Ms. Austerman MI Ms. Austerman IMISEEMEI Ms. Austerman Mr. Griffin Illin _ ff i �+nwr�s+�� << R IIIIIIIe.- Mr. LeDoux Mr. LeDoux Mr. LeDoux Mr. LeDoux ril. Mr. LeDoux MI Ms. Lynch EIMPaliallilliallangalatimie Ms. Lynch Mr. Peterson Wallissisa alrOMP11111111wm--Mr7-Peterse- Mr. Rohrer Mr. Rohrer Mr. Rohrer Mr. Rohrer Mr. Rohrer Mai=. Ms. Skinner Ms. SkinnerNMI Ms. Skinner M Ms. Skinner ni ° `4CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTEV.tt.Et.il TOTAL: TOTAL: TOTAL: MN TOTAL: 5-- © TOTAL: l( The mayor may pot vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Friend Mayor Friend Mayor Friend Mayor Friend MI Mayor Friend •onuired for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 ,-•• ,,,cznension of rules, limit of extend debate, previous question -+nrrlar and Recess. 'Special KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET lRegular Date: 1 I ` 5� Convened: CZ' �tlli\i Recessed: Reconvened: Adjourned: BY: I�V\ w r BY: BY: BY: BY: SECOND: W-\--- SECOND: SECOND: SECOND: SECOND: 4 5�3 "YES.VF .NO"''a iea xc[ZYS� NOrC { ..ram ., s Y.E,S aN:99Srsy.q.,FisNOf n # .Y^ S 1O5u` Ms. Austerman v 1 Ms. Austerman Ms. Austerman Ms. Austerman Ms. Austerman V . c ' fin Mr. —N..__ ' NMr. Griffin / Gni �� --MCj3riffin��- -- Mr. LeDoux I ✓ I Mr. LeDoux Mr. LeDoux Mr. LeDoux Mr. LeDoux Ms. Lynch. P ' ` I Ms. Lynch Ms. Lynch Ms. Lynch Ms. Lynch e V �---------'.-Mr. Peter. r. Peterso '---._.__/ -Mr`Pstpcson—N-.----- ' --.._. _ Mr. Rohrer V Mr. Rohrer Mr. Rohrer Mr. Rohrer Mr. Rohrer Ms. Skinner / Ms. Skinner Ms. Skinner Ms. Skinner Ms. Skinner a #i jtCHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?( Ail TOTAL: I'1 TOTAL: TOTAL: TOTAL: TOTAL: The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Friend Mayor Friend Mayor Friend Mayor Friend Mayor Friend • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority vote is majority of the membership (quorum). Point of Order and Recess. KODIAK ISLAND BOROUGH Regular Meeting Regular Meeting of: 9,gutut446 92, 2015 Please PRINT your name Please PRINT your name c`n. c\\ AO- L • &NM 5 CCU /9FnGf i 542410 410 c h Aderint_ �� ' einckeieA Minutes of this and other assembly meetings as well as copies of agenda items are available at the Borough Clerk’s Office or on the Kodiak Island Borough’s website www.kodiakak.us. There is a special meeting of the Kodiak Island Borough Assembly scheduled on Thursday, January 29, 2015 at 7:15 p.m. in the Borough Conference Room. The next regular meeting of the Kodiak Island Borough Assembly is scheduled on Thursday, February 19, 2015, at 7:30 p.m. in the Borough Conference Room. At its Regular Meeting of January 22, 2015, Kodiak Island Borough Assembly Took the Following Actions: PRESENTED the Employee of the Quarter Award for the Fourth Quarter of 2014 to Debra Rippey, Property Appraiser, in the Assessing Department. ADOPTED Ordinance No. FY2015-09 Rezoning Lot 1, Alagnak Acres Subdivision From R2-Two-Family Residential Zoning District to B-Business Zoning District (P&Z Case No. 15-007). ADOPTED Resolution No. FY2015-16 Adopting the Priorities of the Kodiak Area Coordinated Transportation Plan. CONFIRMED the Mayoral Appointment of Jennifer Culbertson for a Vacant Seat to the Solid Waste Advisory Board for a Term Expiring December 31, 2017. CONFIRMED the Mayoral Appointment of Kelsea Kearns for a Vacant Seat to the Architectural/Engineering Review Board for a Term Expiring December 31, 2017. Vol. FY2015, No. 14 January 23, 2015 Kodiak Island Borough Assembly Newsletter