2015-01-29 Special Meeting Kodiak Island Borough
Assembly Special Meeting Agenda
Thursday, January 29, 2015, 7:15 p.m. Borough Conference Room
Page
1. ROLL CALL
2. CITIZENS COMMENTS (Limited to Three Minutes per Speaker)
3. CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL
MEETING
2 - 50 A. Contract No. FY2015-24 Trail Hardening and Improvements to the
Saltery Cove and Portage Bay Trails.
Contract No. FY2015-24 Trail Improvements - Pdf
51 - 53 B. Declaring a Seat of the Planning and Zoning Commission Vacant (Ms.
Jennifer Richcreek).
P&ZC Resignation - Pdf
4. ADJOURNMENT
This meeting was called by Mayor Friend.
Page 1 of 53
AGENDA ITEM #3.A.
KODIAK ISLAND BOROUGH
/// AGENDA STATEMENT
1-' JANUARY 29, 2015
x5, , >J ASSEMBLY SPECIAL MEETING
nv.;.
TITLE: Contract No. FY2015-24 Trail Hardening and Improvements to the Saltery
Cove and Portage Bay Trails.
ORIGINATOR: Neil Horn
FISCAL IMPACT: No FUNDS AVAILABLE: Yes
Account Number: 450-550 Amount Budgeted: $208,540
SUMMARY STATEMENT:
In March 2014, the Borough was awarded a Coastal Impacts Assistance Program (CTAP)
grant in the amount of$208,540 for improvements to the Saltery Cove and Portage Bay
Trails.The project will serve to protect the wildlife habitat, the environment, provide safer
passage for the community on these heavily used trails.
Only one bidder responded to the RFP; Island Trails Networks (ITN). ITN has a great deal of
experience with similar projects on Kodiak. Staff assessed their proposal and are confident of
a successful project. KIB staff will work closely with ITN on this project due to the sensitive
habitat and land ownership permitting requirements. The grant funding is capped at$208,540
and $200,000 is being allotted for the contract, allowing $8,540 for KIB staff time and
contingency.
RECOMMENDED MOTION:
Move to authorize the Manager to execute Contract No. FY2015-24 with Island Trails Network
for the Trail Hardening and Improvements to the Saltery Cove and Portage Bay Trails in the
amount not to exceed $200,000.
Kodiak Island Borough
Page 2 of 53
Contract No. FY2015-24 Trail Hardening and Improvements to t...
AGENDA ITEM #3.A.
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In Reply Refer To:
WSFR/CIAP/FI4AF002I2
MAR 13 20i4
Mr.Charles Cassidy,Jr.
Manager
Kodiak Island Borough
710 Mill Bay Road
Kodiak,Alaska 99615
Dear Mr.Cassidy:
Grans number FI4AF00212,` frail Hardening or Relocation to Enhance and Improve Coastal Water
Quality and Stream Habitat,"is approved for funding in the amount of$208,540.00 under the Coastal
Impact Assistance Program(CFDA// 15.668). The grant agreement period is March 01,2014 through
December 31,2016.
An SF-424 amendment will be required to add or delete a project;increase or decrease the Federal funds;
modify the agreement period and/ot change key personnel. A letter or email to the Coastal Impact
Assistance Program(CTAP)Branch Chief may be used for a change in key personnel. Please submit all
correspondence,amendments,and performance reports to FW9_WSFR_CIAP@fws.gov.
This grant award is subject to the following terms and conditions:
a) Reporting requirements:
I) Financial and performance reports are required under this award,as follows:
Report Report Period Report Due Date
Annual interim financial& 03/01/2014—03/31/2015 06/29/2015
performance reports 04/01/2015—03/31/2016 06/29/2016
Final financial& 03/01/2014—12/31/2016 03/31/2017
performance reports
2) Requests for an extensions of the report due date up to an additional 90 days must be
submitted to,and received by,this office,no later than 1 day before the report due
date. If these reports are not received by the original or extended due date,the CIAP
may: 1)withhold cash payments;2)suspend or terminate the award,partially or
entirely;3)withhold further awards for the grant program;and 4)pursue other legal
remedies. The sanctions that the CLAP imposes will remain in effect until the required
reports are received[43 CFR 12.80(b)(I);43 CFR 12.81(6)(3);U.S.Fish and Wildlife
Service(USFWS)Manual Chapters 516 FW I &516 FW 21.
3) A performance report must contain the following:
A. A comparison of actual accomplishments with the goals and objectives established
for the reporting period;
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Contract No. FY2015-24 Trail Hardening and Improvements to t...
AGENDA ITEM #3.A.
Mr.Charles Cassidy,Jr. 2
FI4AF00212
B. If the goals and objectives were not met,reasons why;and
C. Other important information including,when appropriate,analysis and
explanation of cost overruns or high unit costs compared to the benefit received to
reach an objective
b) Grantees must comply with the Federal Funding Accountability and Transparency Act(FFATA).
Additional information may be found at https://www.fsrs.gov/.
c) This grant is subject to the requirements of 43 CFR 12.70(2). For construction projects,the
grantee or subgrantee shall obtain prior written approval for any budget revision which would
result in the need for additional funds.
d) This grant is approved for planning,design,and coordination purposes. All required permitting
must be in place prior to implementation of any activities in the field.
Acceptance of a Federal financial award carries wills it the responsibility to be aware of and comply with
the temms and conditions of the award,including those assurances submitted annually by your agency per
http://www.doigov/pam/programs/financial_assistance/PermsandConditions.cfm. Acceptance is defined
as the start of work,drawing down funds,or accepting the award via electronic means. Awards arc based
on the application and supporting documents as submitted to and approved by the CTAP.
Please contact Stephen Jones,Grant Specialist,at 703-358-2097,or me at 703-358-1783,with any
questions regarding the terms of this award,specified conditions,and/or reporting requirements. Please
contact John Gissel,Alaska State Liaison,at 907-786-3878,with any questions regarding technical
guidance during project development/implementation and project monitoring.
Sincerely,
Penny L.Bartnicki
Chief,Coastal Impact Assistance Program Branch
Wildlife and Sport Fish Restoration Program
cc: Bud Cassidy,KIB
Meagan Christiansen,KIB
Bill Gissel,CLAP
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Contract No. FY2015-24 Trail Hardening and Improvements to t...
AGENDA ITEM #3.A.
COASTAL IMPACT ASSISTANCE PROGRAM
PROJECT NARRATIVE IV E A I TACH.IEN7.
Contact Information
State of Alaska,CI'S: Kodiak Island Borough(KIB)
Recipient Info:
Kodiak Island Borough
Robert Tucker
Address:710 Mill Bay Road
Telephone Number:(907)486-9343
Fax Number:(907)486-9394
E-mail Address:btuckera,kodiakak.us
Project Statement
Title: Trail Hardening or Relocation to Enhance and Improve Coastal Water Quality
and Stream Habitat
Project Need and Purpose
Unrestricted ATV and OKV use and unplanned trail development occurring over the
years has contributed to significant erosion and degradation of riparian areas where these
trails are located within the Kodiak Island Borough. Both permitted and non-permitted
ATV and ORV stream lords have caused trampled stream banks, destroying vegetation
and accelerating erosion into waters used by anadromous fish.Trails created from
unrestricted recreational use have been developed without planned construction
techniques,contributing to severe erosion problems,impacts to wetland areas,and
destabilized stream crossings.These user impacts have led to poor drainage patterns,
hank destabilization,deep rutting,mud holes,widened tread,damage to vegetation,and
year-round standing water. A combination of poor trail location and unsuitable terrain has
increased erosion and enhanced trail braiding.
In an effort to minimize detrimental impacts to riparian areas and wetlands and improve
stream habitat,the KIB will relocate trails to avoid sensitive habitat:stabilize eroding
stream banks and construct bridges to improve stream crossings;and rehabilitate severely
degraded wetland areas throueh trail hardening.
Objectives
I. Acquire GIS/GPS trails data from the Kodiak Island Borough gathered during the
composition of the adopted K113"[rails Plan.
2. Locate segments of existing trails,in square footage,that will most benefit from this
effort.
3. Establish a priority list of trail segments exhibiting severe habitat degradation.
4. Determine landowner and coordinate trail hardening project with landowner
Kodiak Island Borough CTAP Project Narrative:Trail Hardening or Relocation
Page 1
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AGENDA ITEM #3.A.
5. Determine the most appropriate method of restoration(bridge,geoblock,culvert or
relocation of the trail).
6. Acquire needed permits(S WPPP—erosion and storm water pollution prevention
plan. U.S. Army Corps of Engineers wetland permit and/or ADF&G Fish Passage
permits as well as local permits).
7. Harden or relocate trail based on landowner input and agency recommendations.
To accomplish these objectives, it is anticipated that the grant will be awarded and
accepted by the end of February,2014. The Kodiak Island Borough will prepare and
advertise a Request for Proposals to hire a contractor to perform the trail work. It is
estimated that a contract can be awarded by the end of May,2014.
Once a contract is awarded,the Kodiak Island Borough Project Manager will coordinate
with the contractor and GIS specialist to identify and prioritize trail segments in need of
hardening and/or relocating.The contractor can then calculate and order needed
materials. It is estimated that this work will be accomplished during the summer of 2014.
It is estimated that field work can begin in the fall of 2014,continuing through 2015 and
be complete by fall of 2016.
It is further estimated that the project work can be complete and the contract closed out
by December 31,2016.
Expected Results or Benefits
Enhanced or improved coastal water quality and anadromous stream habitat,and
preservation of the related terrestrial habitat.
Approach
The 2011 Kodiak Road System Trails Master Plan and the Kodiak Island Borough GIS
mapping data will he used to identify trail segments that arc most in need of hardening or
relocation in order to restore streams and wetland areas degraded by AIV and ORV use.
The KIB will use nationally recognized trail management criteria,techniques and"best
management practices''to establish a priority list of potential trail projects in those areas
accessible to the bulk of the borough population. It is intended that trail priorities
established in this planning process may be substituted for the initial trail segments
identified above once the reconnaissance and analysis have been completed.
KIB intends to roll all needed trail improvement or relocation projects into a single hid
project which will be put out for competitive solicitation. Although specific projects are
proposed here for the highest traffic trails,Saltery Cove Road/frail and Portage Cove
trail,the borough would like to maintain some flexibility to apply CTAP project funds to
other trail segments that may show a higher level of need than what has currently been
identified. the KIB would hope that perhaps one trail segment could be substituted for
Kodiak Island Borough CTAP Project Narrative:Trail Hardening or Relocation
Page 2
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AGENDA ITEM #3.A.
•
improvement or relocation so long as the same lineal footage of improved trail meets the
same CIAI'criteria. I3ridges will be considered,as appropriate,at ORV stream lords to
reduce the impact off-road vehicle lords have on anadromous streams. The KII3 will
consult with ADF&G regarding the advisability,design and placement of any proposed
bridging in lieu of stream fords. All proposed trail improvements will occur within the
coastal zone.
Description of the Site Activity
Activity will include the mobilization of machinery(hackhoe,generators,compactors and
four wheelers)as well as gasoline and oils associated with the equipment,lumber,
geoblock and hand tools in the various project footprints. Also required will he oil spill
prevention absorbents or the use of other best professional practices. A site construction
loot print will be designated for each of the sites. Work will include a lot of hand tool
work,but mechanical work will also occur.
Project Location including the closest city or town,with CPS Coordinates(in
minutes,degrees,seconds);
This project involves hardening or relocating selected trail segments of the following
trails accessible via the Kodiak Island road system:
• Saltery Cove Road/Trail
• Portage Cove Trail
• The trail connection between Saltery Cove Trail and Portage Cove Trail
• Other trail segments identified for their detrimental impact on terrestrial or
anadromous habitat
Authorized Use(s)
These projects are eligible under CTAP Authorized Use#I, Project and activities for the
conservation,protection, or restoration ofcoastal areas,
Trail improvements on heavily used trails will protect and restore anadromous
streams and high value habitat in coastal areas and wetlands. Recent trail studies,
as part of a borough"Road System"Trails Plan identified several trail segments
with high public use characteristics,which were subject to observable soil erosion
and vegetative disturbance directly affecting anadromous streams and wetlands.
These trails are ANCSA 17(b)easements or located on public(State of Alaska)
lands, which cannot he otherwise managed to exclude or restrict off-road vehicle
usage so that trail hardening is deemed the only viable method of improving the
coastal water quality and anadromous stream habitat. To the extent feasible,trail
alignments will he fixed(with the approval of the underlying landowner)and the
trails hardened or relocated in order to eliminate braided trail segments and trail
alignments on steep slope areas that arc most vulnerable to erosion. Elimination
of braided trails will also have the added benefit of preventing trespass on private,
largely native lands. Additional bridging effort will he considered to improve
Kodiak Island Borough CTAP Project Narrative:Trail Hardening or Relocation
Page 3
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Contract No. FY2015-24 Trail Hardening and Improvements to t...
AGENDA ITEM #3.A.
water quality in the downstream vicinity of approved and non-approved stream
fords.
NIans/Drawings/P ho to eraphs
The Kodiak Island Borough encompasses all of Kodiak Island as well as some land along the
mainland. This project will focus on trails accessible via the Kodiak Road System which is
mainly in and around the City of Kodiak.
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Kodiak Island Borough CTAP Project Narrative:Trail Hardening or Relocation
Page 4
Page 8 of 53
Contract No. FY2015-24 Trail Hardening and Improvements to t...
AGENDA ITEM #3.A.
The Kodiak trail hardening and relocation project will focus on trails identified in
the Kodiak Trails Plan as needing attention. We expect that the focus will
pimarily he along the Saltery Cove and Portage Cove trails which are roughly
south of the City of Kodiak along the Chiniak I-lighway. The area is marked in
red in the map below and detailed in attached additional maps.
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Relationship to Other Federal and nun-federal Programs and Projects
The Kodiak Island Borough would coordinate these planning and trail improvement activities
with the Natural Resource Conservation Service(NRCS)and a local non-profit trails
organization called the Island Trails Network.Many of the trails along the Kodiak"Road
System"provide access to state lands that are used for grazing and public recreation purposes,
Improvements to trails that are designated as ANCSA part 17B easements may require sonic
coordination with Bureau of Land Management or other responsible federal custodian for such
designated trail easements.
In the past,the Kodiak Island Borough has requested and received technical support in its trail
planning efforts from the National Park Service(NPS).The borough would try to include the
NPS to the greatest extent possible in development of the planning process,assisting with
Kodiak Island Borough CTAP Project Narrative:Trail Hardening or Relocation
Page 5
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AGENDA ITEM #3.A.
meeting facilitation and providing other technical assistance with mapping and best management
practices as appropriate.
Changes to the Approved CIAP State Plan
The project remains essentially the same as described in the approved CTAP Plan. Due to
the passage of time between approval of the CTAP Plan and the submittal of this
application_some goals have been met with the use of other funding and the efforts of
other organizations,these include the completion of a Kodiak Island Road System Is
Master Plan and trail relocation and/or hardening along the Anton Larsen Bay to Sharatin
Bay Trail. As such,all Funding will be focused on trail relocation and/or hardening as
identified in the CTAP Plan.
•
Kodiak Island Borough CTAP Project Narrative:Trail Hardening or Relocation
Page 6
Page 10 of 53
Contract No. FY2015-24 Trail Hardening and Improvements to t...
AGENDA ITEM #3.A.
Kodiak Island Borough
Community Development Department
710 Mill R:ry Road
Kodiak,Alaska 99615
P9'`/ Phone 1907)486-9361 Fax(907)486-9396
- ‘<<x m.kodfak ak.us
REQUEST FOR PROPOSALS FOR TRAIL HARDENING AND IMPROVEMENTS TO
THE SALTERY COVE AND PORTAGE BAY TRAILS
TABLE OF CONTENTS
ADVERTISEMENT 1 PAGE
INSTRUCTIONS TO BIDDER 5 PAGES
SUBMITTAL PAGE 1 PAGE
SCOPE OF WORK 2 PAGES
EVALUATION CRITERIA 1 PAGE
TOC Page 1 of 1
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Kodiak Island Borough
' " r'. �\'tea 710 Mill Bay Road
/� X41- Kodiak,Alaska 99615
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ADVERTISEMENT
KODIAK ISLAND BOROUGH
REQUEST FOR PROPOSALS FOR
TRAIL HARDENING AND IMPROVEMENTS TO THE SALTERY COVE AND
PORTAGE BAY TRAILS
The Kodiak Island Borough invites proposals for trail hardening and improvements to
the SALTERY COVE and PORTAGE BAY TRAILS. The Bidder shall provide the
necessary technical and professional services needed to fulfill and complete the tasks
defined in the scope of work.
Sealed Proposals must be submitted and marked"Proposal—Saltery Cove and Portage
Bay Trail Improvements' on or before December 1, 2014, 3:00 P.M. local time. Such
proposals must be received by the Kodiak Island Borough Manager's Office on or
before this time and date to be considered.
Proposal documents are available from the Kodiak Island Borough Community
Development Department, Room 205, 710 Mill Bay Road, Kodiak,Alaska 99615,
telephone(907)486-9364.
The Borough reserves the right to accept or reject any and all proposals, or waive any
and all technicalities or informalities as it deems appropriate.
Publish: Kodiak Daily Mirror—October, 15, 22 and 29, 2014
Advertisement Page 1 of 1
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AGENDA ITEM #3.A.
REQUEST FOR PROPOSALS FOR
TRAIL HARDENING AND IMPROVEMENTS TO THE SALTERY COVE AND
PORTAGE BAY TRAILS
INSTRUCTION TO BIDDERS
1. General
The Kodiak Island Borough is concerned that all proposals be submitted in a manner
that ensures the process is fair and equitable to all bidders in compliance with the
requirements of the proposal documents.
Bidders are required to register, through the Kodiak Island Borough website or by
contacting the Community Development Department directly, in order to receive
proposal packages.
Bidders are cautioned that they disregard these provisions at their own risk.
Bidders are directed to study and follow these instructions as to the method and form for
submitting proposals so there will be no reason to reject it.
Bidders will find all required forms and documents contained within this assembly.
Please take notice of Section 8, "Bidders Checklist", as to which forms and documents
are required for your bid to be considered.
2. Explanation to Bidders
All Bidders are requested to submit to the Owner written request for explanation,
interpretation, or other inquiry, one week prior to the bid closing. All such inquiries will
be addressed and answered through email contacts gained from the register list. Any
other response other than official email answers will be for information only and shall
not have contractual significance.
3. Addenda Requirements
The bid documents provide for acknowledgement of each of the addenda to the
drawings and/or specifications on the bid. All addenda shall be acknowledged on the
bid prior to reading or acceptance of bid. If no addenda are received by the Bidder, the
word "none" shall be shown. Every effort will be made by the Kodiak Island Borough to
ensure that contractors receive all addenda when issued. Addenda will be emailed or
sent to the address provided when contract documents were requested. It is not
unusual for no addenda to be issued. All Bidders are responsible for ensuring that they
have received all addenda that have been issued. The cost consequence of all
addenda must be included in the bid submitted.
4. Preparation of Proposals
Proposalss shall be submitted on the forms furnished, or copies thereof, and must be
Instructions to Proposer Page 1 of 5
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AGENDA ITEM #3.A.
manually signed in ink. If erasures or other changes appear on the forms, the person
signing the bid must initial each erasure or change.
The Borough reserves the right to disqualify or refuse to receive a bid if a bidder is in
default for any of the following reasons:
A. Uncompleted work which, in the judgment of the Borough, might hinder or
prevent the prompt completion of additional work if awarded.
B. Failure to pay or satisfactorily settle all bills due for labor and material on former
contracts in force at the time of issuance of bids.
C. Failure to comply with any qualification regulations of the Borough.
D. The Kodiak Island Borough will award this Project according to the provisions of
the Kodiak Island Borough Municipal Code, including Section 3.30.080, to which
your attention is called:
In determining the lowest responsible bidder, the assembly shall consider:
A. The bid price;
B. The ability, capacity and skill of the bidder to perform the contract within
the time specified;
C. The character, integrity, reputation,judgment and experience of the
bidder;and
D. The quality of performance of previous contracts. (Ord. 76-6-0 51(part),
1976.)
Alternative bids will not be considered unless solicited.
6. Bidders Check List
Your bid will be considered nonresponsive and rejected if not properly executed.
Submittals with Bid Proposals are not required unless specifically identified on the
Bidders Checklist and/or on the Bid Schedule. This provision takes precedence over all
other submittal requirements.
For your convenience and assistance in preparation of your bid, the following checklist
is offered.
A. Proposal -Completed, signed, dated, addenda acknowledged.
B. Corporate Acknowledgement - Completed and notarized. (When bid is by
corporation)
C. Alaska Contractor's Certificate of Registration-Copy of Original.
D. Alaska Business License-Copy of Original.
Bids not including ALL of the above documents will be REJECTED. Bids will be
rejected which contain material alterations or erasures not initialed by the signer of the
bid. No Qualified or otherwise Conditioned Bids will be accepted.
Instructions to Proposer Page 2 of 5
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7. Submission of Bids
All bids, including any amendment or withdrawal, must be received (mail or hand
delivered) at the address shown below prior to the time of bid opening. Any bid,
amendment or withdrawal which has not been actually received by the Kodiak Island
Borough Manager's Office, prior to the time of the scheduled bid opening, will not be
considered and will be returned unopened. Condition qualified bids will be considered
nonresponsive.
Bid Opening will be 1 December 2014 at 4pm.
Modifications to bids may be emailed no later than 2:55 p.m. on bid opening day. In the
case of inclement weather, the actual bid may also be emailed, if authorized by the
Manager's Office in advance and the original bid package is sent prior to the scheduled
bid opening.
Bids not received or delivered in this manner WILL NOT BE CONSIDERED and will be
returned unopened.
BIDS MUST BE IN A SEALED ENVELOPE MARKED AS FOLLOWS:
MARK IN LOWER LEFT HAND CORNER: ADDRESS:
PROPOSAL DOCUMENTS Kodiak Island Borough
SALTERY COVE AND PORTAGE BAY Manager's Office (ATTN: Code
TRAIL IMPROVEMENTS Enforcement Officer)
710 Mill Bay Road
Kodiak, AK 99615
8. Processing of Bids
The owner may:
A. Reject defective or nonresponsive bids;
B. Waive any irregularities in any and all bids;
C. Reject all bids;
D. Negotiate with two or more of the most responsive Bidders, if bid prices are in
excess of the money available or authorized, for a reduction in the scope,
quality, or quantity of the purchase, service or contract;
E. Re-advertise for bids, with or without making changes in the drawings or
specifications. (Ord. 76-6-0§1(part), 1976.)
F. Award alternates in any order.
9. DOL Requirements
Attention of the Contractor is directed to the State of Alaska Department of Labor &
Workforce Development (DOL) requirements. Work performed under AS 36.05 and AS
Instructions to Proposer Page 3 of 5
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36.10 is obligated to meet the requirements of the Wage & Hour Administration Public
Contracts. Kodiak Island Borough will provide a Notification of Contract Award to the
DOL upon award and authorization of the contract. Prior to commencing work on site, it
is the responsibility of the Primary Contractor to file a Notice of Work with the DOL
Wage & Hour Administration office. All required filing fees will be met by the Contractor.
Upon completion of the work, the Primary Contractor will be responsible to file a Notice
of Completion with the DOL Wage & Hour Administration office. Final payment on the
contract will be released once Kodiak Island Borough has received a copy of the Notice
of Completion, signed and authorized by the DOL Wage& Hour Administration office. It
is the right of Kodiak Island Borough to hold 10% of the final invoice cost, until all DOL
requirements are met by the Primary Contractor.
10. Required Documentation for Award
The following documents must be executed within 10 days of Notice of Intent to Award
and prior to Notice to Proceed. Contractors are urged to expedite the completion of
these requirements so that Notice to Proceed with the work can be made in a timely
manner.
A. Contract. (In triplicate)
B. Non-Collusion Affidavit.
C. Proof of Workmen's Compensation Insurance.
11. Indemnification
To the fullest extent permitted by law, Contractor agrees to defend, pay on behalf of,
indemnify and hold harmless the Borough, its elected and appointed officials,
employees and volunteers and others working on behalf of the Borough against any and
all claims, demands, suits or loss, including all costs connected therewith, and for any
damages which may be asserted, claimed or recovered against or from the Borough, its
elected and appointed officials, employees and volunteers and others working on behalf
of the Borough, by reason of personal injury, including bodily injury or death and/or
property damage, including loss of use thereof, which arises out of or is in any way
connected or associated with this Contract.
12. Insurance Requirements
The Contractor shall not commence work until the Contractor has obtained all the
insurance required under this Contract and such insurance has,been approved by the
Owner, nor shall the Contractor allow any subcontractor to commence work on its
subcontract until the insurance required has been so obtained. The Contractor shall
maintain such insurance as will protect it from claims under Workers' Compensation
Acts and other employee benefit acts for damages because of bodily injury, including
death, to its employees and all others for damages to property, any or all of which may
arise out of or result from the Contractor's operations under the Contract whether such
operations be by itself or by any subcontractor or anyone directly or indirectly employed
by either of them.
Without limiting the Contractor's indemnification, it is agreed that the Contractor wilt
purchase, at its own expense and maintain in force at all times during the term of this
Instructions to Proposer Page 4 of 5
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Contract, the following policies of insurance. Failure to maintain insurance may, at the
option of the Borough Manager, be grounds for default and the Borough Manager may
terminate this Contract. Where specific limits are shown, it is understood that they will
be the minimum acceptable limits. If the Contractor's policy contains higher limits, the
Borough shall be entitled to coverage to the extent of such higher limits. Contractor is
responsible for all deductibles. As a condition of award, certificates of insurance, with
endorsements, must be furnished to the Borough.
These certificates must provide thirty(30) day prior notice to the Borough in the event of
cancellation, non-renewal or a material change in the policy. Proof of insurance is
required of the following:
A. Workers' Compensation Insurance. The Contractor shall provide and
maintain, for all employees of the Contractor engaged in work under this
Contract, Workers' Compensation Insurance as required by applicable state law
(AS 23.30.045)for all employees to be engaged in work at the site of the project
under this Contract. This coverage must include statutory coverage for States in
which employees are engaging in work and employer's liability protection not less
than$1,000,000 per person, $1,000,000 per occurrence.
B. Comprehensive (Commercial) General Liability Insurance with coverage
limits not less than two million ($2,000,000) dollars per occurrence and annual
aggregates where generally applicable and will include premise operations,
independent Contractors, products/completed operations, broad form property
damage, blanket contractual and personal injury endorsements.
C. Comprehensive Automobile Liability Insurance covering all owned, hired, and
non-owned vehicles and with coverage limits not less than $1,000,000 per
person, $1,000,000 per occurrence bodily injury, and $1,000,000 property
damage.
D. Additional Insured: The following shall be an Additional Insured: The Kodiak
Island Borough, including all elected, and appointed officials, all employees and
volunteers, all boards, commissions, and/or authorities and their board members,
employees and volunteers. The Additional Insured shall be named on the
Contractor's coverage for Commercial General and vehicle liability.
13. Payment
The payment schedule for this project will be to pay a 5%of the contract price upon
delivery of a complete draft plan.5% upon completion of the final plan, 4 staged
payments(milestones and%of total to be agreed) and a 10% contingency.
Instructions to Proposer Page 5 of 5
Page 17 of 53
Contract No. FY2015-24 Trail Hardening and Improvements to t...
AGENDA ITEM #3.A.
REQUEST FOR PROPOSALS FOR
TRAIL HARDENING AND IMPROVEMENTS TO THE SALTERY COVE AND
PORTAGE BAY TRAILS
SUBMITTAL PAGE
DATE COMPANY NAME
(SIGNATURE—IN INK) ADDRESS (mailing)
NAME-(TYPED OR PRINTED) CONTACT PERSON
TITLE PHONE NUMBER/FAX NUMBER
E-MAIL ADDRESS
If Partnership; Partnership Name, Signature and Designation of Partner Signing:
ADDENDA: Receipt of Addenda Numbers is hereby acknowledged.
(Signature)
It shall be the responsibility of the Bidder to see that their proposal is received at or
before the time fixed for opening.
Proposals must include:
Proposal-Completed, signed, dated, addenda acknowledged.
Corporate Acknowledgement-Completed and notarized. (When bid is by corporation)
Alaska Contractor's Certificate of Registration -Copy of Original.
Alaska Business License-Copy of Original.
Submittal Page Page 1 of 1
Page 18 of 53
Contract No. FY2015-24 Trail Hardening and Improvements to t...
AGENDA ITEM #3.A.
REQUEST FOR PROPOSALS FOR
TRAIL HARDENING AND IMPROVEMENTS TO THE SALTERY COVE AND
PORTAGE BAY TRAILS
SCOPE OF WORK
The Bidder shall demonstrate the ability to provide the necessary technical and
professional services needed to fulfill and complete the tasks defined in this scope of
work. The Bidder shall have the necessary expertise, experience, and ability to
complete the work in a timely and professional manner to the satisfaction of the Kodiak
Island Borough.
The successful Bidder will be provided with the following documents and materials at
the start of the contract:
A. Copy of the Coastal Impact Assistance Program project narrative.
B. Copy of the Kodiak Island Trails Management Plan
C. List of Land Owners affected by the Project.
D. List of contacts for various borough and city staff and community officials
A project management team consisting of KIB staff,working through the KIB
Community Development Department, will oversee and manage the project, and the
successful Bidder's performance, including all project deliverables.
The successful Bidder is expected to meet, in-person, on-site, at least bi-weekly or as
needed during the project time frame to assure open and on-going communications
between the project management team and the Bidder's project manager. The Bidder's
project manager shall meet, at a minimum, in person with the project management team
at the beginning of the project, at the time of delivery of drafts of the plan and upon
completion of the project.
The following items, at a minimum, are the services or performances required to
satisfactorily meet this scope of work:
A. Meet with project team at least bi-weekly during the term of the contract.
B. Establish a priority list of trail segments exhibiting severe habitat degradation.
C. Determine the most appropriate method of restoration (bridge, geoblock, culvert,
or relocation of the trail).
D. Harden or relocate trail based on landowner input and agency
recommendations.
Project Narrative
Unrestricted ATV and ORV use and unplanned trail development occurring over the
years has contributed to significant erosion and degradation of riparian areas where
these trails are located within the Kodiak Island Borough. Both permitted and non-
permitted ATV and ORV stream fords have caused trampled stream banks, destroying
vegetation, and accelerating erosion into waters used by anadromous fish. Trails
created from unrestricted recreational use have been developed without planned
Scope of Work Page 1 of 2
Page 19 of 53
Contract No. FY2015-24 Trail Hardening and Improvements to t...
AGENDA ITEM #3.A.
construction techniques, contributing to severe erosion problems, impacts to wetland
areas, and destabilized stream crossings.These user impacts have led to poor
drainage patterns, bank destabilization, deep rutting, mud holes, widened tread,
damage to vegetation, and year-round standing water. A combination of poor trail
location and unsuitable terrain has increased erosion and enhanced trail braiding.
In an effort to minimize detrimental impacts to riparian areas and wetlands and improve
stream habitat, the KIB will relocate trails to avoid sensitive habitat; stabilize eroding
stream banks and construct bridges to improve stream crossings; and rehabilitate
severely degraded wetland areas through trail hardening.
A. Acquire GIS/GPS trails data from the Kodiak Island Borough gathered during the
composition of the adopted KIB Trails Plan.
B. Locate segments of existing trails, in square footage, that will most benefit from
this effort.
C. Establish a priority list of trail segments exhibiting severe habitat degradation.
D. Determine landowner and coordinate trail hardening project with landowner
E. Determine the most appropriate method of restoration(bridge, geoblock, culvert
or relocation of the trail).
F. Acquire needed permits(SWPPP—erosion and storm water pollution prevention
plan, U.S. Army Corps of Engineers wetland permit, or ADF&G Fish Passage
permits as well as local permits).
G. Harden or relocate trail based on landowner input and agency recommendations.
The Borough shall retain all rights to any work products produced as a result of this
project, including draft documents and the final plan.
Minimum Qualifications:
A. Experience with trails management, either as an individual or as the company
proposing.
B. Experience with trails clearing, grading, and hardening.
C. Experience with trails bridge construction.
D. Experience working in sensitive habitat areas, specifically with regard to
HAZMAT mitigation.
E. Experience working within SWPPP, US Army Corps of Engineers, ADF&G, and
DEC regulations.
F. Technical and professional expertise to complete the project in a timely manner.
Time Line:
The project is expected to be completed by the Fall of 2016 and the Contract closed out
by December 31st 2016. Bidders are encouraged to develop a realistic, phased
approach for project completion.
Funding:
Funding for this project is provided through a grant from the State of Alaska to the
Kodiak Island Borough. Funds available are approximately$200,000.
Scope of Work Page 2 of 2
Page 20 of 53
Contract No. FY2015-24 Trail Hardening and Improvements to t...
AGENDA ITEM #3.A.
REQUEST FOR PROPOSALS FOR
TRAIL HARDENING AND IMPROVEMENTS TO THE SALTERY COVE AND
PORTAGE BAY TRAILS
EVALUATION CRITERIA
Weight: Each criterion has an assigned weight(whole numbers between 1 and 100)
which will be used to establish the relative importance of each aspect of the proposal.
Rating: Borough staff will rate the proposals. Ratings will be from
0-5 points with 5 being the best.
Contract Negotiation: The Kodiak Island Borough will attempt to negotiate a contract
with the top ranked Bidder. If the negotiation fails with the top ranked Bidder the Kodiak
Island Borough will proceed to negotiate with the next highest ranked Bidder.
Criteria:
1. Restatement of Services Required 2 Pages Maximum
WEIGHT 10
Attach a restatement of the proposed scope of work, which outlines the project
objectives and scope, as perceived. Elaborate on the tasks, conditions, or other
specifics deemed significant and necessary to demonstrate a complete understanding
of the technical and substantive issues to be addressed in the project.
2. Methodology and Project Management 4 Pages Maximum
WEIGHT 20
Describe your approach to performing the scope of work. Include a suggested time
frame for task completion.
3. Qualifications and Experience 3 Pages Maximum
WEIGHT 20
Provide information which demonstrates that the Bidder, and all individuals rendering
services under the proposal, have adequate qualifications and experience to provide the
services required. Include the names and phone numbers of three references.Attach
professional qualifications for all participants (does not count towards the three page
limit).
4. Special Qualifications 1 Page Maximum
WEIGHT 10
Attach a narrative that explains why the Bidder is especially qualified to undertake this
project.
5. Detailed of Specific Improvements 10 Pages Maximum
WEIGHT 40
Attach a narrative, map and gantt chart detailing the specific proposed trail
improvements, locations, and timescales for the proposal.
Evaluation Criteria Page 1 of 1
Page 21 of 53
Contract No. FY2015-24 Trail Hardening and Improvements to t...
AGENDA ITEM #3.A.
Minutes of Bid Opening for t . . .., _ ,nt5
The bid opening for the '. • • t S. —". • ... , ... • " was
opened by '-fle..t Not n at N ern in the KM conference
room.
Present was `flet[ .Hon +•hhe.tot ,hmtfh
tlz.tl ,torn opened a bid from
'"C lnntt'Y:m.t's 'fe-tuic K . The bid was for
$200 i-rn .All required paperwork appeared to bin plat s/wasaet- ;n
plxe.
'fled horn said thatTStrtnd`CTn.Ls 41efcOb tC was
the t \t3i der, that references would be checked and a recommendation to award the
contract to "r'itrt rd Ter.,3 'f e4t nrR would go to
the Assembly at their next meeting.
The bid opening ended at 11;02. pm.
Page 22 of 53
Contract No. FY2015-24 Trail Hardening and Improvements to t...
AGENDA ITEM #3.A.
REQUEST FOR PROPOSALS FOR
TRAIL HARDENING AND IMPROVEMENTS TO THE SALTERY COVE AND
PORTAGE BAY TRAILS
SUBMITTAL PAGE
Z +I aOI ] ISL p„). -TRA‘&-s lv Jc4Ltc
DATE COMPANY NAME
. 4 • • ilii tC- 4"0 CX%k Sot 14 tm k Po{ 11415-
( IGNATURE-I INK) ADDRESS(mailing)
A.,IA). Sc r12ca .Ira) Cc i z,. 1Z
NAME-(TYPED OR PRINTED) CONTACT PERSON
cCL)-11 C- Ci:ntc2 oR- 1D/ - 539 - 1`1T`
TITLE PHONE NUMBER/FAX NUMBER
E-MAIL ADDRESS
If Partnership; Partnership Name,Signature and Designation of Partner Signing:
ADDENDA: Receipt of Addenda Numbers 4) is hereby acknowledged.
(Signature)
It shall be the responsibility of the Bidder to see that their proposal is received at or
before the time fixed for opening.
Proposals must include:
Proposal-Completed,signed,dated, addenda acknowledged.
Corporate Acknowledgement-Completed and notarized.(When bid is by corporation)
Alaska Contractor's Certificate of Registration-Copy of Original.
Alaska Business License.-Copy of Original.
Submittal Page Page 1 of 1
Page 23 of 53
Contract No. FY2015-24 Trail Hardening and Improvements to t...
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P.O.Box 110806,Juneau,Alaska 99811-0806
This is to certify that
ISLAND TRAILS NETWORK
PO BOX 301 KODIAK AK 99615
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P.O.Box 110806,Juneau,Alaska 99811-0806
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INTERIOR TRAILS
PO BOX 618 HEALY AK 99743
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AGENDA ITEM #3.A.
Island Trails Network,Inc.
Board of Directors
Waiver of Meeting and Consent to Action
The undersigned,being all of the Directors of Island Trails Network,Inc. ("ITN")do
hereby consent to the adoption of the following resolution by the Board of Directors:
Resolution 14-02
The Executive Director is to submit on behalf of Island Trails Network a proposal for Kodiak
Island Borough RFP entitled"Trail Hardening and huprovements to the Saltery Cove and
Portage Bay Trails".
Such action of the Executive Committee of the ITN Board shall be effective immediately and
shalt be as binding upon ITN as though it had been adopted by the unanimous vote of the Board
of Directors at a meeting duly called and at which a quorum was present. This action is taken by
the Executive Committe of the Board of Directors pursuant to the provisions of the By-Laws of
ITN and the laws of the uState of Alaska.
Dated this 1�-1-I \
Signed:
Philip Tschersich,
Pre.
denn{t"�, Pam Foreman,Vice President
aban,T er asurer
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Page 27 of 53
Contract No. FY2015-24 Trail Hardening and Improvements to t...
AGENDA ITEM #3.A.
Proposal:Saltery Cove and Portage Bay Trail Improvements
I.Restatement of Services Required(2 pgs max)
This proposal discusses five major trail segments in this system.Two of them(Saltery Cove Road
and Portage Bay Trail)may be considered stand-alone trails and are the primary focus of our
proposal. A lesser-used third segment connects the two,effectively forming a loop.Two lightly-
used segments running west to Wild Creek and east to Pasagshak Bay are also discussed.
Collectively,these five segments have varying user impact,some have access and a history of
land use conflicts(grazing,etc).However these trail segments are all physically connected into
what could be considered one large motorized trail system on the Kodiak road system and thus
we address them all to some degree.
Saltery Cove Road,the Lake Miam(Portage Bay)trail and the unnamed trail which connects
these two collectively form a system of trails that sees more use than any other in the Kodiak
Island Borough(Whitaker,Doug Ph.D.Kodiak Island road-accessible trails: A survey of residents
and trail enthusiasts.Confluence Research and Consulting,2004).These trails provide access to
at least 8 salmon-bearing streams and tributaries for both recreational and subsistence use.For
hunters,the Saltery Cove road provides provides access to the"Remainder Unit 8"game
management for deer,bear and goat.For trails enthusiasts,the trail system provides recreational
experiences appropriate for a wide range of user groups,and traverses sub-alpine environments
that stand in contrast to the coniferous forosts that dominate the landscape around Kodiak city.
For these reasons,this system of trails consistently rank among trail users and trails enthusiasts
in the Kodiak Island borough.
These same characteristics make the Saltery/Miam trail system some of the most impacted trails
in the borough.Impacts include trail braiding,degraded wetlands,;tended areas of the trail and
sedimentation into salmon-hearing streams.Land and resource managers have long recognized
this,and some of Alaska's first installations of the now familiar Geoblock''a porous pavement
were put in by the Kodiak Soil&Water Conservation District in 2004 on portions of the Lake
Miam trail between Kalsin Bay and Summit Lake.Although installation methods have since
evolved,these early trail hardening efforts were largely successful and several miles of the Lake
Miam trail between the trailhead at Kalsin Bay and the north end of the Summit Lake have since
been hardened with Geoblock).
Andy Schroeder(AS),of Island Trails Network(ITN),and Christine Byl(CB)and Gabe Travis
(GT),of Interior Trails(IT)hereby state our team's intent to perform the scope of work outlined in
the bid document.Specifically,the scope requires the contractor to provide a set of services with
the intent being to bring the trail network into alignment with KIB's resource protection goals while
still providing for the current level of user access.These services will include aggregating and
canvassing GIS/GPS trails data gathered during the KIB Trails Plan process;ground-truthing the
data with field visits that will locate and quantify the trail segments in most need of improvement;
prioritize improvements with severe degradation of sensitive environments,especially with
regards to anadromous fisheries and wetlands;work with landowners to develop a construction
plan that incorporates the best trail hardening and drainage solutions;acquire permits as
necessary to legally perform work;and implement recommended solutions and structures using
best management practice construction techniques.
To address the specific Minimum Qualifications listed under Scope of Work,the following
headings detail our team's experience.
A.Trails Management:While employed by NPS,Gabe Travis acted as field foreman and assisted
in the management of Denali s front-country trail network.Tasks including overseeing work plans,
prioritizing crew activities,developing and implementing trail signage for 17b Easements,
attending management meetings to lobby for trail priorities,selecting bridge sites,trail layout&
ITN/IT Proposal pg 1 of 20
Page 28 of 53
Contract No. FY2015-24 Trail Hardening and Improvements to t...
AGENDA ITEM #3.A.
design,refining TMOs,and planning and carrying out park trainings for up to 50 people.IT
regularly advises agency managers trail management,Including development and refining of
TMOs,trail network planning,recommendations for future projects,bridge and trail siting,trail
closures&use restriction decisions,large-scale multi-season layout&design projects,&
recommendations for public process and education.
B.Clearing,Grading&Hardening
All parties on our team have extensive experience with trail clearing,grading and hardening.ITN
has overseen 5.8 miles of trail hardening on Kodiak soils with Geoblock and has helped develop
best practices for Geoblock installation that have been adopted statewide.GT and CB have
performed clearing operations for 18 seasons,including corridor clearing for construction,annual
brushing,logging out windfall,and fireline-style felling&clearing.IT has done extensive trail
grading and hardening,both with hand crews and mechanized equipment(for specifics see
Section IV.
C.Bridge Construction
Our team has extensive experience with bridge siting,design,construction,installation and
repair.IT has worked with a wide variety of bridge styles,from on-site timber bridges to
prefabricated metal bridges,with lengths from a 10'footlog to a 120'suspension bridge,an 80'
log bridge to a 55'aluminum prefabricated bridge.ITN has built 16 engineered,inspected ATV
bridges in Kodiak since 2010. IT has performed and directed all phases of bridge construction:
hand fabrication of timber/lumber components;materials&hardware ordering and prep;
abutment pouring;placing of stringers,rails and decking;assembling pre-built structures;and
grading/building approaches.IT has done bridge conditions assessment and has provided
recommendations to agency managers on the repair or replacement of existing structures.IT has
been contracted by JTA Construction&The Boutet Company to build pedestrian bridges for Muni
of Anchorage,all subject to inspection.Training details in Section IV.
D.Sensitive Habitat
AS has extensive experience working in Kodiak and knows the particularities of the local terrain,
soils,climate,&how user groups and volume of use affect sensitive areas.GT&CB have
worked in fragile areas across Alaska,from Kodiak to the sub-Arctic.All are conversant in fuel&
hazardous material mitigation techniques,riparian zone&erosion&run-off protection techniques.
All partners have managed large crews or work camps in sensitive backcountry environments
and are committed to low-impact,leave-no-trace protocols.All three partners came up through
federal employment(AS through the US Coast Guard,CB/GT through the DOI-NPS),and have
received training in many areas of remote&sensitive worksite safety,including but not limited to:
OSHA's MSDS for workplace chemicals&products;PPE&crew safety;spill mitigation reporting;
hazard monitoring;working in sensitive cultural areas&wildlife habitat;and firearm safety.IT has
developed,refined and implemented cutting-edge site rehabilitation techniques,including the use
of existing excavated plant material for revegetating fill slopes,on-site material sources,closed
social trails,and areas of construction impact.IT has taught this technique to trail crews&
resource technicians across the state.
E.SWPPP,etc.
IT&ITN have worked on projects involving SWPPP,Army Corps,DOT,ADF&G,and DEC
permits and parameters.IT has worked with many erosion control and run-off mitigation
protocols,including straw wattles,silt fencing,jute mats,velocity-reducing structures(rip rap,
French drains),revegetation techniques including tundra mat repatriation and use of Alaska-
specific seed mixes.IT performs materials calculations for permitting,and is conversant with the
terms and regulations associated with the permitting process,including definitions of wetlands,
riparian zones,anadromous species and habitats,threatened or endangered animal species,and
sensitive cultural sites.IT intends to send one personnel to formal SWPPP training during the
2015 season.No parties have been in violation of any permit or protocol on any project.
F.Technical Expertise/Timely Manner:See Section V.
ITN/IT Proposal pg 2 of 20
Page 29 of 53
Contract No. FY2015-24 Trail Hardening and Improvements to t...
AGENDA ITEM #3.A.
II.Methodology and Project Management(4 pages max)
Overview:Our team has a wealth of on-the-ground experience across a broad spectrum of trails
management,from outreach and planning to construction and maintenance.ITN's exclusive
focus on Kodiak brings into sharp relief the challenges and opportunities this particular bail
system.ITs broad base of experience offers solutions unknown in Kodiak but proven effective
elsewhere.This project is not IT and ITN's first collaboration.We have been working together on
trails training opportunities for local crews since 2010.We partnered for this proposal because we
believe our strengths and experience complement each other well and will provide an
unparalleled set of proficiencies to bring to this project.
Methodology:
• Engage the Kodiak Island Borough to complete a Trail Management Objective(TMO)for
each of the 5 trails within the Saltery Cove and Portage Bay area.Our team wilt provide
reports,images and data as requested by the Parks&Recreation Committee,attend
meetings by request,and work closely with the P&RC to develop TMOs that meet the
needs of the users while protecting local resources.This stage will begin immediately
upon award of contract.
• Once clear parameters for trail use and design have been established with KIB,the team
will begin field assessment,addressing specific deficiencies identified by agencies,and
targeting areas most in need of improvement.Improvements that benefit stream
crossings and degraded wetlands will receive the highest priority as required by the
funding source,with user safety of paramount.Other ball improvements will be ranked as
identified by the borough occurring as a necessary and desirable by-product of
these.The team will log all areas of assessment with GPS/GIS analysis.This stage will
happen during the 2015 field season.
• With assessment field work completed,the team will develop prescriptions for each
section,with a range of solutions detailed further under Section V.Assessment and
prescription may be done concurrently as necessitated by conditions and personnel
scheduling.This stage will happen during the 2015 field season.
• Once prescriptions have been developed for sections,the team will begin planning,
logistics,materials orders and crew mobilization far implementation of construction
solutions.This stage will happen during the 2015 field season.
• Construction&implementation could begin as early as the end of the 2015 field season;
culvert replacement is especially likely to be possible during the first season of the
contract.Mare complex construction(ie,structural solutions)will be the focus of the 2016
field season.All construction tasks will include a site revegetalion component,addressing
preexisting social trails as well as any construction impact.
• Other Recommendations.The team will provide the KIB with written and mapped
assessment and prescription for other problem areas that are not able to be addressed
within this scope of work,so that KIB has record of improvements and their importance
should further funding become available.
• FINAL OUTCOME:A completed project will bring area-wide improvements to the trail
system,both in environmental sustainability and user satisfaction.KIB will receive written
reports and GPS data in addition to site improvements.It will give KlB different solutions
to monitor for future use,and will provide KIB with general conditions assessment for
areas that may need attention in the future.
ITN/IT Proposal pg 3 of 20
Page 30 of 53
Contract No. FY2015-24 Trail Hardening and Improvements to t.,.
AGENDA ITEM #3.A.
Project Management:
Established In 2006,Island Trails Network is the only organization in Kodiak actively promoting
a sustainable trail system throughout the Kodiak Archipelago.We work toward our mission
through on-the-ground trail projects,habitat restoration,environmental education and advocacy
for responsible wildemess recreation.ITN is an Alaska 501(c)3 nonprofit community organization
with a 9-member board of directors that represents the community we serve.ITN founder and
Executive Director Andy Schroeder has a long history of working collaboratively to address a
broad spectrum of community and natural resource concerns.He is actively involved with the
practical aspects of crews and construction in addition to big picture organizational goals,bringing
a unique combination of vision and nuts-and-bolts insight.
ITN's strategy for accomplishing our goals includes being a well-rounded organization made up of
talented,resourceful people who love Kodiak.Operating out the City of Kodiak,ITN staff,
along with our volunteer network,are putting down roots throughout the archipelago and
providing the capacity necessary to achieve our vision.ITN is well respected throughout the
region as a truly community organization,catalyst for change,and a builder of relationships.
Our approach Is to collaborate with diverse groups of people to find workable solutions. Our
organizational history shows we are dependable,both fiscally and technically,and committed to
implementing strategies that deliver results.
interior Trails is a family-owned partnership that has been providing trail expertise to the private
sector since 2008.Partners Christine Byl and Gabe Travis have between them over 37 seasons
of trail experience(22 of them in Alaska),grounded in countless hours of field work leading
professional trail crews for federal agencies(NPS 8 USES).IT specializes in design,layout and
construction of sustainable trails,adhering in all projects to standard sustainability Best
Management Practices(planned and designed trails,site-specific design,curvilinear layout,
integrated water control,full bench construction,durable surface tread,and minimal
maintenance.)We work easily with people from many sectors and diverse backgrounds,from
youth volunteers to equipment operators.IT prides itself on a top-notch product backed by
flexibility,creative problem solving,a tireless work ethic,and a hearty appetite for challenging
projects.
IT is recognized across the state as an expert in assessment,prescription,layout and design
because we bring to the table a clear practical understanding of technical solutions based in
many years of field work.Our technical assessments and design are achieved by extensive
legwork,and by adhering carefully to trail design standards.IT understands that the job of a trail
designer is not to blindly impose general standards on a given piece of ground,but to first"read'
the ground to determine what that specific landscape will accept.Matching the needs and desires
of the specific user groups to the local terrain limits generates site-specific design standards.This
process results in feasible,cost-effective,low-maintenance,aesthetic trails that truly satisfy the
users and land managers.
Alaska is at a cross-roads with trail development,with many options and conversations on the
table that were not available even 5 years ago.Trail management techniques have recently been
developed to help reduce the environmental impact of trails in sensitive environments and to
provide sustainable trails in many conditions.Led by state and national land management
agencies and advocated by trails and recreation advocacy groups non-profits,this movement has
identified a set universal elements of trail sustainability that results in trails that serve their
intended purpose with minimal disturbance to the natural environment and with minimal
maintenance.A widely-accepted definition of sustainable trails is that they are(1)planned and
designed(2)have a contour curvilinear layout(3)have controlled grade(4)possess elements of
integrated water control and(5)are regularly maintained.
Owing in pad to the history of Alaska's frontier,statehood,the emergence of tribal entities as
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private landowners and the reserving of easements across those lands,the siting and location of
trails has been more of a political process than one involving planning and design.Inherited
alignments—trails that develop by users without foresight as to future use or suitability of terrain--
are common all over the state.The reality of the Saltery Cove/Portage Bay trail system,like many
trails in Alaska,is that they lack the"planned and designed"element of trail sustainability.
However,old trails may be retrofitted to achieve sustainability.This may involve re-routing
sections of old trail to a more contour curvilinear alignment with suitable drainage and/or firmer
soils,modifying the surface hydrology of the trail tread and corridor to reduce erosive water flow,
and hardening trail treads with native or imported materials such as geoblock.With a combined
32 seasons of trail management in Alaska,our team is familiar with the challenges of Alaska's
trails and has extensive experience in each of these techniques.
The trail improvements specified here are actually the last step in the process of trail
management.With finite funding available for trail improvements,this project will need to Identify
those areas with the greatest need and those improvements that will yield the greatest benefit,
and to make sure those improvements are compatible with KIB objectives for trail management.
Our team is made up of people who are not just are adept at technical solutions and equipped
with broad expertise,but who utilize clear and creative big-picture thinking to ground projects in a
consistent and replicable framework.The following themes will undergird our work on this
contract:
Know the Lay of the Land:An analysis of the current(2011)GIS data available on the trail system
will help identify areas of the greatest need,and to quickly identify landowners along any point of
the trail.Some of this data is now four years old and will need to be verified through a site visit,
but the data should provide adequate data to quickly find problem areas.Later in the process,a
more precise GIS analysis may be needed to quantify environmental benefits or spatial planning
of site-specific improvements.Our team is conversant in GIS:We have conducted over 350 miles
of trails assessments in the KIB since 2010,authored the"data dictionary"used for the
assessment,and have extensive experience working with survey-grade GPS data loggers,
working in ArcGIS independently and with borough GIS technicians.
Know Your Trail User:The funding source for this project intends for improvements to benefit
riparian zones,anadromous waters and wetlands.Any improvements we make will have the
desired environmental effect,but we also need to understand the impacts on these improvements
on trail users.No matter how well-intentioned any upgrades may be,trails will not augment
resource protection if users do not use them as planners desire.All good trail design must match
user groups with terrain parameters in order to have any lasting benefit.Since the adoption of the
Trails Master Plan,the K18 has undertaken a series of trail management objectives(TMOs)
through the Parks&Recreation advisory committee.These brief documents outline desired trail
characteristics including tread and corridor specifications,encouraged/discouraged/prohibited
uses,and maintenance frequency and involve collaboration with the landowner.We suggest that
PBRC provide TMOs for each of the trails within this system as a part of the prioritization process.
The TMO process can be concurrent with our GIS analysis of the area and if desired,the
meetings attended in person by a member of our team.With updated trails assessment and
management objectives we can identify cost-effective improvements that maximize environmental
benefit and preserve or possibly improve the trail user experience.Ata minimum,such planning
will help avoid common missteps:a bridge too narrow for certain vehicles,too lightweight for
heaved animals or otherwise unfit for the required uses of the trail,which could subject it to
damage or disuse.
Look Before You Leap:With site-specific improvements identified,aligned with KM trail
management objectives,and prioritized for environmental benefit,we will conduct a careful
regulatory review of the necessary permits. All projects proposed by our team during the life of
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the project will meet all federal,state of Alaska,and local environmental laws.These may include
Stormwater Pollution Prevention(SWPPP)plans,National Environmental Policy Act(NEPA)
analysis,Army Corps of Engineers(USACE)wetland permits,and other permits involving
protection of endangered species,migratory birds or marine mammals.
Of particular concern to us the design for stream crossings.Our point of contact is William Frost,
Alaska Department of Fish and Game,Division of Habitat,william,frost@alaska.gov.We have
been in close consultation with Mr.Frost to ensure we can build solutions with the least short-
term impact on sensitive habitat and avoid disturbances to wildlife.ADF&G has provided
approved plans for stream crossings for other parts of Alaska which may be applied to streams
crossings in this project.The drawings are attached to this proposal.
Our team understands how each regulatory agency views rails and conservation projects,and
some of the solutions we propose here are already vetted to ensure they meet agency criteria.
Think Outside the Box:Many companies provide serviceable trail products,both in terms of
answers to questions and construction solutions.However.our team believes in passionate,
creative,collaborative,and unique solutions to meet every individual project's goals.It Is our
intent to merge innovative ideas with time-tested techniques in order to provide KIB with the best
comprehensive,site-specific improvements and recommendations available.
Note On Organizational Structure:
Interior Trails has a simple operational structure that meshes well with partnership with ITN's non-
profit structure.Partners jointly perform all research and field activities,as well as administrative
tasks including scheduling,billing,meetings,communication and finances.The partners are
jointly responsible for all contacts,products and deliverables,and have direct authority over all
decisions made by or stances taken by the firm.We have no employees,and no board or
governing structure,which allows us to operate efficiently and in close adherence to our mission
and business values.All contract services will be performed on the field site in Kodiak,from ITN's
offices,from our shop/office In Healy,AK,or front our mobile office.IT prides Itself on open and
accessible communication with both partners and clients.We anticipate that communication
between contracted parties will be in person at meetings and site visits,via phone,video
conferencing or email.We respond quickly to calls and emails and are firmly committed to
transparent communication in all situations.
•
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III.Qualifications and Experience(3 pages max).
Andy Schroeder is the founder and Executive Director of Island Trails Network.He has 8 years of
experience in sustainable trail development,community organizing and nonprofit management.
His experience includes program and organizational development,trail design and construction,
volunteer recruitment and management,fundraising,partnership building and grant management.
Before founding Island Trails Network in 2007,Andy served two tours in the U.S.Coast Guard.
He was also a sea kayak guide and research vessel captain.Andy holds a BS degree in
Govemment from the U.S.Coast Guard Academy and a Third Mate of Oceans for All Tonnages.
As Executive Director of ITN,AS has overseen$3M in conservation grants and contracts.He has
performed trails assessment and prescription under guidance of NPS at Karluk Portage and
Spruce Island,and trails assessment as a subcontractor to Alta Planning+Design for the KIS
Master Trails Plan.He helped craft the first TMOs in Kodiak as a 6-year member of KIB Parks&
Recreation Advisory Committee,and helped codify trails plan objectives while serving on the KIB
Code Revision task force,He serves as Vice President of Alaska Trails,a statewide nonprofit
trails organization.Andy and his wife Betsy have lived in Kodiak 14 years and are raising two .
small children there.
Gabe Travis is a founding partner of Interior Trails,established 2008.He has been a professional
trail builder since 1996,working as a trail crew leader in Federal agencies(NPS,USFS)for 12
years before entering the private sector.He has worked in every area of trail construction,
including maintenance,new construction,and reconstruction of historic trails,and on trails for all
users,including multi-use non-motorized(ped,ski,bike,)and ADA traits.Gabe has a BFA in Fine
Art and is a visual artist.His training in design&aesthetics informs his technical skills and results
in a high attention to detail and visually superior trails and structures that interpret the
environment.Gabe is an avid mountain traveler who climbs,skis,walks and bikes all over the
State;he is a recreational mountain biker and Nordic skier.
Christine Byl is a founding partner of Interior Trails and has been a professional trail builder since
1996,working as a trail crew leader in Federal agencies(NPS,USFS)for 11 years before
entering the private sector.Her field experience includes the full range of trail tasks and skills,
including work for all types of user groups.In addition to field work,Christine has helped develop
safety standards and trainings for trails professionals statewide.She has an MFA in Creative
Writing and brings her highly developed communication skills to all projects,from written reports
to communicating with clients.Christine is the author of Dirt Work,an award-winning book about
trails and trail crews,and she teaches and lectures on writing&trail work nationwide.She is also
a dedicated outdoorswoman who especially loves winter.
Firm Resume Details:Interior Trails
Interior Trails(IT)is an Alaskan-owned and-operated,woman-owned,family firm in business --
since 2008,owned and operated by founding partners Christine Byl&Gabe Travis.IT provides a
full range of trail services,including assessment&prescription,layout&design,consulting,hand
and mechanized trail construction,structure design and construction,and field and classroom
training.The following points undergird all IT's project experience and are relevant to both
partners.
IT has 37 combined seasons of professional trail work experience. Byl and Travis have
been professional trail builders since 1996,working on NPS and USFS crews for 11 and 13
years,respectively,before entering the private sector in 2008.Our years in the field leading
crews provide us a wide technical expertise and concretely inform all projects.Assessments,
recommendations,design and construction techniques are extensively ground-truthed and based
in practical field experience.
IT has local knowledge and investment.Byl and Travis have lived in Alaska for 12 years
and have worked across the state in everything from coastal wetlands to mixed taiga forest to
alpine tundra to discontinuous permafrost.We know Alaska's terrain,weather patterns,and
specific anomalies(soils,drainage,vegetation)and how they affect trails.IT has partnered with
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Island Trails Network on three occasions,providing technical training to ITN's crews and working
with director Andy Schroeder on trail layout&design on Kodiak Island.
IT are design experts.Recognized across the state as layout&design experts,IT works
to incorporate smart and aesthetic design in all stages of a project,whether trail structures,
reroutes on existing trails,new trail design,or construction and revegetation.IT has completed
complex,multi-stage design projects over multiple seasons.IT is the most sought after trail-
educator in Alaska,annually teaching layout and design to rookie and veteran trail workers and
providing the highest level of layout&design instruction available in the State.
IT knows user groups.IT has worked on trails systems of all types,including multi-use
mechanized,pedestrian only,backcountry hiking,front-country networks,equestrian,Nordic&
alpine skiing,downhill&cross-country mountain biking,ATV,snowmachine,four-season multi-
use,subsistence,and ADA accessible.
IT blends creative innovation with time-tested techniques.In every job,IT blends respect
for best practices and proven techniques with innovative outside-the-box thinking.We enjoy
complex problem solving and bring a progressive attitude to bear on our years of field experience.
IT prides itself on working harmoniously with people from all sectors.
IT is committed to sustainable trails&efficient construction techniques.In all of IT's
contracts,we adhere to eight principals of sustainable trails:planned and designed,contour
curvilinear alignment,controlled grades,integrated water control,full bench,durable tread
surface,minimal maintenance,and a trail that blends well with the environment.IT believes that
money spent up front on quality trail prescription,design and construction should bear out in a
long-lasting and aesthetic product that will serve the trail users and managers at the highest level.
IT's Recent Clients&Collaborators:Alaska Department of Forestry;Municipality of Anchorage;
International Mountain Biking Association(IMBA);Alaska State Parks(Chugach,Denali,Kodiak,
and Chena districts);Fairbanks Cycle Club;Denali National Park;Wrangell-St.Elias National
Park;Alaska DNR and DOT;Mat-Su Borough;North Star Borough;ECI Hyer Architects;
Sustainable Design Group;USKH;PROS Consulting;Great Land Trust;Island Trails Network;
Mike Foster&Associates;The Saute(Company;Student Conservation Association;Youth
Employment in Parks(Anchorage);National Park Service Rivers Trails&Conservation
Association(RTCA);Happy Trails,LLC;Boy Scouts of America;Chickaloon Tribal Village
Council;Mat-Su Health Foundation;Friends of Stampede;Denali Citizen's Council;Denali
Education Center.
Relevant Recent Protects;Interior Trails
Wrangell-St.Elias Copper Lake Trail(NPS),2014.IT was brought in by the NPS through a sole-
source contract with an engineering firer in order to provide technical training,recommendations,
oversight and construction on the 14-Mile Copper Lake Trail,a multi-season project.The Copper
Lake trail is a motorized Federal Subsistence trail with sections of degradation severe enough to
warrant complete trail closure.IT trained the Park trail crew in hest practices for trail relocation in
areas too damaged to retain and reconstruction of areas that could be upgraded.IT provided on-
site training for crews in how to use mini-mechanized trail equipment to put in drainage,install
Geotextiles,culverts,and on-site corduroy,and how to build bench trail on sidestopes up to 70%.
IT provided extensive written and verbal recommendations to NPS,working closely with the
Project Engineer,Maintenance Supervisor,Trail Crew Leaders,Park Archaelogists,and Fisheries
Biologists.
Rippie Trail(DNR),2014.This project was a relocation and upgrade of a severely degraded ATV
trail in the Knik River Public Use Area in the Mat-Su Borough.IT was brought in by the prime
contractor,Happy Trails,in order to provide technical assistance with the siting and installation of
a 55'aluminum bridge over Jim Creek.In the course of bridge installation,IT performed on-
ground helicopter operations to get the bridge on site,mechanized site preparation,squaring and
pouring of abutments,and oversaw rigging to put bridge in place.
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Rex Trail(DNR),2013.IT was contracted by DNR Fairbanks Region to provide assessment,
prescription,cost analysis,and layout of reroutes one severely degraded traditional and
subsistence use trail that incorporates sections of federal 14B Easement across Native-owned
land and crosses significant wetlands.The State closed the trail due to degradation in 2012 and
was mandated by the State Supreme Court to provide a plan to reopen and restore access to
users.IT performed extensive site visits by ATV,soil sampling,analysis of water and drainage
patterns,and canvassing of local uses.Prescription and assessment included written
recommendations,cross-section drawings of all technical structures,specific product analysis,
material quantities,and cost estimates.
Firm Resume Details:Island Trails Network
Established in 2006,Island Trails Network is the only organization in Kodiak actively promoting
a sustainable trail system throughout the Kodiak Archipelago.We work toward our mission
through on-the-ground Vail projects,habitat restoration,environmental education and advocacy
for responsible wilderness recreation.ITN is an Alaska 501(c)3 nonprofit community organization
with a 9-member board of directors that represents the community we serve.ITN founder and
Executive Director Andy Schroeder has a long history of working collaboratively to address a
broad spectrum of community and natural resource concerns.
ITN's strategy for accomplishing our goals includes being a well-rounded organization made up of
talented,resourceful people who love Kodiak. Operating out the City of Kodiak,ITN staff,
along with our volunteer network,are putting down roots throughout the archipelago and
providing the capacity necessary to achieve our vision. ITN is well respected throughout the
region as a truly community organization,catalyst for change,and a builder of relationships.
ITN's approach is to collaborate with diverse groups of people to find workable solutions. Our
organizational history shows we are dependable,both fiscally and technically,and committed to
implementing strategies that deliver results.(www.islandtrails.org)
Relevant Recent Projects:Island Trails Network
Anton Larsen Bay/Sunny Cove Trail Hardening(NRCS,Ouzinkie Native Corp)
-5.8 miles of full-width geoblock, 16 engineered bridges 12010-2014)
KIB Trails Assessment(Alta Planning+Design)
-development of assessment criteria,350+miles of assessment
Summit Lake Re-route
-6 bridges,700'full-width geoblock(2008)
ITN's Recent Clients 8 Collaborators:
USDA-Natural Resources Conservation Service;National Oceanic 8 Atmospheric Association
Marine Debris program;L1.5.Fish 8 Wildlife Service,Ouzinkie Native Corporation,Alaska Dept.
of Environmental Conservation;Alaska Dept.of Fish 8 Game,City of Kodiak,Kodiak Island
Borough,Afaska Legislature,Alaska Marine Stewardship Foundation,Alaska Safe Routes to
Schools,Rasmuson Foundation
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IV.Special Qualifications
• In 2010-11,ITN was subcontracted by Alta in the KIB Trails Master Plan process to
conduct Trails Assessment of areas in the current scope.
• ITN has done previous construction on the Summit/Miam Trail(bridge building.geoblock
with airlift)
• ITN has good working relationship with local landowners,stakeholders&permitting
authorities(KIB,Leisnoi,ADF&G,ADOT&PF)
• ITN has already received preliminary input from involved parties on proposed techniques
and their feasibility for use in wetlands and sensitive environments
• All three of the major parties(Schroeder,Byl 8 Travis)are experienced equipment
operators who are able to both assess/prescribe and perform actual construction work.
This partnership provides a rare mix of planning,oversight,technical consulting 8 boots-
on-the-ground construction expertise.
• IT is a member of the Professional Trailbuitders'Association,an application-based
membership of trail contractors nationwide.IT teaches trainings for PTBA annually and
benefits from the annual conference and trade show,which highlights cutting edge
construction techniques,products and services.
• IT is the only trail contractor in Alaska that has personally installed and worked with all
techniques and products lined out in Section V(Dura-Deck,Right-Way,Geo-Grid,et al).
Specialized Training&Experience(one or more parties)
• Backcountry Trail Bridge Design 8 Construction Class:Mike Shields,Klondike NP,2012
• Trail Costing for Prescription/Construction:California State Parks,Anchorage,2010
• California State Parks Rigging for Trail Work:Redwood,CA,2006
• Operating Heavy Equipment for Trailwork:Front-end Loader(Cat 950).John Deere 450
Dozer,Excavator,SWECO Trail Tractor:Denali Highway,2004
• California State Parks Advanced Layout 8 Design for Alaska;Mike Shields
• OHV Trails in Wet 8 Degraded Environments:Kevin Meyer.NPS,Denali 2006
• USFS Wildland Power Saws,B-faller cert.,15 years
• Denali Lead Operator Certification(chainsaw,skid steer)
• USFS Red Card(Wildland Firefighter,Type 2;12 years)
• Red Cross CPR/First Aid(current since 1995)
• Wilderness First Aid,intermittent,15 years
• USFS Firearm Safety
• USFS Small Boat Operation:Salt Water
• Miscellaneous Agency Safety Awards(USFS,NPS)
Equipment Proficiencies(one or more parties)
• Clinometer,abney,GPS(Trimble&rec grade)for trail survey,ArcGIS
• Griphoist,winches&rigging tackle
• Rock work hand tools
• Pionjar 8 Hilti rock drills
• Skid steers and track loaders with all implements
• SWECO 480 8 Sutler 500 mini-trail Dozer
• Dozers up to D-3
• Excavator:mini to medium
• Front-end loader(Cat 950-972)
• 5,10 8 12-yard dump trucks
• Trailedng and chaining heavy equipment
• All hand tools for trail work
• Carpentry tools;power tools
• Chainsaws 8 power brushers
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V.Detail of Specific Improvements(10 pages max)
This detail of specific improvements discusses five major trail segments in the Saltery/Portage
Bay system,comprising approximately 61.6 miles along the main routes(not including spurs and
braids).Two heavily-used trail segments,Saltery Cove Road and Portage Bay Trail,each have
major trailheads along the Chiniak Highway,are often used as stand-alone trails and are the
primary focus of our proposal. A moderately-used third segment connects the two,effectively
forming a loop.Two lesser-used segments running west to Wild Creek and east to Pasagshak
Bay are also discussed,Collectively,these five segments have varying intensity of use,
demonstrate varying user impacts,pose different conservation challenges land user conflicts.
However these five trail segments are all physically connected into what could be considered one
large motorized trail system on the Kodiak road system and thus we address them all to some
degree.
A,Saltery Cove Road:This segment consists of approximately 20.2 miles of trail originating from
milepost 20.5 of the Chiniak Highway near the American river bridge,and ending at Saltery Lake.
Leisnoi Native Corporation is owner of lands on the first approximately 7 miles of the Saltery
Cove road,to the point where trail crosses the southern boundary of Section 9,Township 303.
Range 21W.The trail crossing Leisnoi lands is protected not by easement but by a 100-foot right-
of-way conveyed to the State of Alaska by the quit claim deed dated June 3,1959 and executed
under the authority of the Alaska Omnibus Act.This ROW does not restrict gross vehicle weight
to 2500 lbs the way a 17b easement does,and full size vehicles have historically used this trail,
Leisnoi has expressed the opinion that either the ROW portion of the trail should either be
maintained by DOT or the ROW vacated. DOT responded by making improvements to areas
along the first 3 miles of trail. These improvements have allowed easy passage of full size
vehicles on the this portion of trail.
It is unclear whether to continue to maintain the ROW to this standard. This levet of accessibility
may be desirable in the lower portions of the trail,as it maximizes the public's access to fishing
spots along the lower American River. However it may not be economically viable for the
borough to continue this standard of maintenance once the crosses the Leisnoi boundary onto
State Lands. Although certain stream crossings beyond this point are authorized by the state of
Alaska for vehicles up to 10,000 lbs.this authorization does not appear to apply to the trail on
either side of the stream crossing. Instead,the standard of maintenance for miles 7-17 of the
Saltery Cove road is up to the Kodiak Island Borough.
Depending on the outcome of the TMO process and the borough's desired managed uses,our
approach would be to use mechanized equipment of appropriate size for trail construction
(usually 6'in width or less)to make all improvements beyond the extent of DOT's ROW.The
narrow-track equipment would allow us to make improvements that meet(but do not exceed)the
trail width specified by the borough.
For trail improvements aimed an environmental mitigation of fish spawning habitat,Alaska Depart
of Fish&Game(ADP&G)is the requisite authority. Habitat biologist Will Frost was consulted for
the purposes of this proposal. During the consultation,ADF&G expressed concern that and
integrated drainage feature such as a rolling grade dip,while desirable for tread durability,might
disperse water enough to make fish passage difficult or impossible.By contrast a culvert,while
less desirable from a trail sustainability standpoint,may channel the same volume of water
sufficiently to allow for fish passage under the trail tread. Therefore in areas of the trail crossing
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spawning habitat a culvert may be preferred over a rolling grade dip. Frost also indicates the
existing culverts installed by the military were too small in diameter for fish passage,and may be
inadequate for existing hydrology. Larger diameter culverts may be prescribed where culverts
are deemed appropriate.
ADF&G has provided drawings of an engineered stream crossing they deem suitable for the
Saltery Cove Road.These could be applied to any of the estimated 28 stream crossings along
the Saltery Cove road associated spur trails near the Saltery River,Plans for the engineered
stream crossings are attached herin.
Although bridge construction is a viable option along the Kalsin Bay to Portage Bay corridor,we
do not recommend bridges along the Saltery Cove Road. There are currently 28 stream
crossings Whereas Summit Lake-Lake Miam users are restricted by the 17b easement to 2500
lbs GVW,there is no such size restriction along the Saltery Cove road,and building bridges for
full size vehicles would be cost prohibitive,Instead we recommend using engineered stream fords
and culverts,designs for which are included in this proposal,to enable stream crossings by ATVs
and occasional use by full-size vehicles,even if discouraged by TMO.Resources can then be
focused on a broader range of conservation objectives.
Our team has experience with a wide variety of products and techniques specifically intended for
use on trails in degraded wetlands and we would draw from the constellation of solutions to best
address any given problem area,or set of conditions.These solutions are listed under Saltery
Cove but could be utilized other project segments as well.Solutions include but are not limited to:
Reroutes.Relocating entrenched trail in fragile or degraded alignments to a stable traversing
bench trail is the most cost-effective,long-term solution for areas where better ground is available
near the current trail alignment.Our team always looks for simple-to-execute reroutes that
preserve the overall character of the trail as the first solution to alignment issues whenever
possible.(Location example:subalpine segments of Saltery Cove Road south of the pass.)
Dura-Dock.This geosynthetic product is highly useful in wetland environments,particularly for
crossing panded areas that cannot be drained using other methods.Up until recently,Dura-Deck
had been rare to non-existent in trail-specific applications in Alaska.However,in 2014 Interior
Trails installed Dura-Deck at several new sites,and visited existing installations,on the north side
of Wrangell-St.Elias NP&P in ponded wetland areas that share some qualities with the Saltery
Cove-Portage Bay network(ie,fragile soils,extensive standing water,poor drainage).Dura-Deck
has proven effective and economical,as well as easy to install.Once in place,these Interlocking
rectangular mats provide a durable traveling surface through even the wettest,muckiest ground.
It is suitable for a wide range of trail users and appears to weather freeze and thaw fairly well.If
installed correctly it can effectively link together sections of better-drained.durable trail.Location
example:Ponded areas in the lowlands of Saltery Trail close to the coast.
Rolling Grade Dips.Similar to a traditional drain only much larger and less likely to fill in,this
integrated drainage structure can be installed on existing trail using native tread material.fn some
sections of the Saltery Cove Road,especially descending from Saltery Pass toward Saltery Cove,
the gravels in the tread material are quite durable.However,the oversteepness of the trail grade
in relation to the sideslope has created drainage issues that could be catastrophic if left
unchecked.In these sections,our team's approach will include installation of rolling grade dips at
regular intervals to allow the water a place to flow off of the trail before it gains destructive erosive
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force.Rolling grade dips are an effective and longer-lasting alternative to the more common and
often improperly used waterbar.Once installed,rolling grade dips restore native hydrologic
patterns,and decrease the de-watering or prevalent in fall-line trail alignments. Location
example:Steeper,higher elevation grades on the descent from Saltery Pass to Battery Cove
where trail washouts due to erosion have occurred.
Culverts.In many places on the trail,culverts have clogged or catastrophically tailed,resulting in
oversaturation of tread.Although armored fords or armored drains are generally preferable to
culverts in most trail applications because they do not clog,fail,or need maintenance to function,
the anadromous nature of many crossings will require culverts to be replaced so that fish can
cross beneath the tread in flowing water.Our team will assess each situation of culvert failure
independently to determine proper siting,diameter and length of culvert,and in cases where
possible,culverts will be phased out by providing better drainage or trail rerouting. Location
example:failed culverts identified in ADFBG.
Armored Fords.If there are stream crossings or channelized wet areas that are not anadromous,
a delineated ford armored at the base with can be a low-maintenance,cost-effective and durable
alternative to a culvert or an elevated crossing(bridge,puncheon.)Armoring would be done with
on-site material.
Ditch B Elevate.This basic drainage structure,consisting of lateral ditches dug on either side of a
trail and excavated material used to elevate the trail surface,is an appropriate solution for drying
out lengthy wet sections even in poor soils.Done entirely with on-site material and requiring little
maintenance,D 8 E is a cost-effective solution for area with pervasive or seasonal but not
(minded wetness.
In addition to addressing immediate problematic areas,our team will work with KIB to identify
weak points in the existing trail that could be exploited by weather events and the increased traffic
common after large trail system improvements.For these vulnerable areas,such as old military
culverts in the sub-alpine areas,and lowland silty soils near the valley floor,we will carefully
prescribe and implement solutions that,if performed preemptively,will help stabilize weak points
and avoid future tread failure.
B.Portage Bay Trail.
This segment consists of approximately 13.6 miles of trail(not including braids or alternate
routes)originating from milepost 29.1 of the Chiniak Highway near the Olds river,and ending at
Portage Bay. Leisnoi Native Corporation is owner of lands on the first approximately 3.7 miles of
the trail,to the point where trail crosses the southern boundary of Section 20,Township 30S,
Range 20W.The trail crossing Leisnoi lands is protected by 17b easement(25-foot trail). The
rest of the mile trail and associated spurs is on state lands,where generally allowed uses apply.
The Portage Bay trail was identified in a 2004 trail use survey conducted by the Kodiak Island
Borough as used by 5,8%of Kodiak trail enthusiasts(Whitaker,19)and listed as the°favorite"trail
of 21%of OHV users,ranking it the second most popular OHV trail in Kodiak.(Whitaker,25).
Asked what trails needed improvements,survey respondents identified this trail as having the
most severely impacted wetlands of any trail in Kodiak(Whitaker,46).As a gateway to Kodiak's
sport and subsistence wildlife resources,the trail serves anglers of salmon and rainbow trout,
hunters of brown bear,deer and mountain goat,trappers of fox,beaver and river otter,and
subsistence berry pickers.
ITN/IT Proposal pg 13 of 20
Page 40 of 53
Contract No. FY2015-24 Trail Hardening and Improvements to t...
AGENDA ITEM #3.A.
81.Olds River'railhead to Summit Lake:
Mitigation of the Summit Lake Miam trail began In 2003-2005 through a project coordinated by
the Kodiak Soil&Water Conservation District(KSWCD)with a grant from the U.S.Fish S Wildlife
Service(USFWS). This hardening project addressed specific degraded sites only. Later,this
entire segment from the Olds river to Leisnoi's southern boundary received a full width(6.6')
hardening,a process which was begun in 2011 and is largely complete.Because of the extensive
improvements already made here,we expect few or no further improvements will be prioritized for
this segment.
B2.Summit Lake:
Summit Lake is a high-use area with a history of improvements worthy of mention.The lake lies is
at the approximate midpoint of an 11-mile route connecting Kalsin Bay to Portage Bay. The
original trail was routed along the eastern bank of Summit Lake. A 2000 assessment of the trail
by the National Resources Conservation Service(NRCS)noted:"The trail enters Summit Lake at
approximately the halfway point. There is major rutting in the fens and small stream crossings
until the trail reaches the gravelly alluvial soils of the valley bottom. There appears to be
opportunities for a somewhat better trail route on adjacent wet mineral soils. In general the trail
has severe rutting and any improvements will be costly and time-consuming?(Van Patten,35).
This report led to and effort led by ITN to provide an altemative route along the west side of
Summit Lake.Because of the extensive improvements already made hero,we expect few further
improvements will be prioritized for this segment.
63.Summit Lake to Lake Miam 8,Portage Bay
This sub-segment of 8.3 miles is heavily used,mostly unimproved,has seen the most user
impact of any segment along the Portage trait system and has potential for significant
conservation and trail user improvements. This segment originates near Summit Lake and
extends to Portage Bay via Lake Miam through two routes(see overview map). A preliminary
GIS analysis indicates the more westerly route is in worse condition,more proximate to salmon
habitat,and with less rolling terrain,fewer drainage options. The easterly route is also impacted
but has more rolling terrain and has benefited from trail improvements by KSWCD over the years.
Although closure of the westerly would be difficult to enact on state lands and even more difficult
to enforce,active trail management can accomplish similar conservation results along a 3-mile
length of badly damaged trail. Further enhancing the easterly branch would,to allow the westerly
route to fall into disuse and recover.We propose using passive measures such as signage and
concealment to discourage use of the lower,more westerly route as well as active measures of
increasing the convenience of the more sustainable easterly route.
Solutions for this segment include all of those listed for Segment A as well as:
Segmented interlocking geotextiles.GeoGrid and Geoslock have been heavily used in the
Kodiak area,often to great effect.In 2014 Interior Trails used a new product,Right-Way Trail
Systems'modular trail platforms,which seem far superior to previous versions IT has used,in
durability,broad efficacy and ease of installation.This product could be used to replace failing
sections of current geotextiles,as well as in new areas,particularly mucky ground where on-site
drainage is available but tread still remains fragile.(Location Examples:degraded areas on the
westem approach to Lake Miam from Summit Lake.)
Bridges:GIS analysis of this portion of trail reveals extensive ponded areas and as many as 13
bridges along its length,some of which were in need of repair by 201 t.We would explore several
bridge styles for open water crossings on the Portage Trail,style dependent on span of crossing.
IT has successfully used in past ATV trait situations an aluminum pre-fabricated bridge
ITN/IT Proposal pg 14 of 20
Page 41 of 53
Contract No. FY2015-24 Trail Hardening and Improvements to t...
AGENDA ITEM #3.A.
manufactured by in Washington State.It can be custom fabricated to desired length and in
various widths;units have stringers and sills complete with an integrated handrail and open-cell
decking to reduce snow loading.This style of bridge can be ordered in discrete bolt-together
sections allowing for easy transport by boat,road or air;components are lightweight for their size,
easy to install and the completed structure is highly durable for wheeled traffic.Cost per foot
varies depending on engineering specs and does not include transport to Alaska from the Lower
48,but is generally much less than lumber bridges per square foot.Plans are not available at this
time but can be developed once project is commenced.(Location Examples:degraded areas on
the western approach to Lake Miam from Summit Lake.)
C.Portage Bay to Saltery Cove
The entirety of this 11.9 mile trail and associated spurs is on state lands,where generally allowed
uses apply. Users of this trail are either committing to at last a 13 mile transit before getting on
this trail. Because of the distances involved,the trail sees less use and subsequent impact than
other trails in the system. However,improvements may be necessary to keep the trail passable
for purposes of continuity of the trail network,and for access to destinations Gracy Creek and
Ley Lake.
A spur trail north from Lefty lake provides users access to an alpine range that sits between Miam
river and Hurst Creek drainages.This spur is infrequently used and is not sufficiently degraded to
warrant hardening or improvement. However routes passing both south and north of Lefty Lake
will receive assessment,with one or both becoming eligible for improvement. Signage will mark
the suggested route.
This remote trail is substantially are improved than those of trails than the two main arterial trails it
connects.Passage of full-size vehicles,although technically not prohibited from the Saltery Cove
road,would be costly to sustain through trail management. Therefore the smaller and more cost
effective standards by the 17b easement is recommended. Resources applied to this trail may
be limited to the most impacted locations,in order to keep the trail passable and to remedy the
most damaged wetlands.
Solutions for this segment include all of those listed for Segments A and B as well as:
Boardwalk; A cost-effective boardwalk design may provide sustainable crossings of 4'or less
across small streams and rivulets. Since existing bridges using 2'decking have failed in the past,
a 4"decking may be substituted(Location example:crossings of small tributaries to Lefty Lake)
D.Saltery Cove to Wild Creek
Improvements to this 6.5 mile segment are likely to be minimal,as the trail is infrequently used
and has likely suffered little damage since being assessed 2011. However,usage may increase
based on improvements to the main arterial trails and development of a TMO during this project is
advisable.
E.Portage Bay to Pasagshak
This 9.4-mile trail is moderately used,but as of 2011 had fewer impacts than the main Saltery
and Portage Bay trails,partly due to the gated bridge on private property restricting access from
the Pasagshak end.Improvements to this segment are likely to be significantly less than those to
Saltery and Portage trails. This trail shows signs of having been maintained,with several culverts
along its length,though no record of the improvements could be found. A development of a TMO
for this segment during is advisable,as improvements to other traits may impact the use and
condition of this one.
ITN/IT Proposal pg 15 of 20
Page 42 of 53
Contract No. FY2015-24 Trail Hardening and Improvements to t...
AGENDA ITEM #3.A.
Miscellaneous
Final Minimum Qualification Addressed:
F.Tech/Pro expertise,delivered in a timely manner
Our team has all the skills and expertise the project requires in-house,with no anticipated use of
subcontractors or outside consulting except as needed to address public process and the input of
KIS personnel.This makes cur planning and execution efficient and cost-effective.IT&ITN have
a history of planning and carrying out projects together;our contacts in the field are wide and
deep;and all members of our team have extremely high standards for providing the best final
product in the industry.We have repeatedly worked with clients in the final stages of construction
and deliverables to be sure all details are addressed and the client is completely satisfied.In the
past 7 years,1T has closed out every project on time,Including multi-season contracts.We have
never had a contract dispute or a budget overage with any client.We pride ourselves on high
aesthetic,technical and ethical standards in all areas.
Timeline:Our team is available as soon as the contract is awarded to begin collecting and
canvassing relevant documents,maps and reports,and solidifying a work plan during the winter
months.By the time conditions allow fieldwork to begin in Spring,our team will be ready to begin
on-site assessment and prescription.The bulk of 2015's field season will be spent on
assessment,prescription,structure design,logistics,ordering of materials,and acquiring proper
permits and SWPPP for construction.Some construction-4e,replacement of culverts,preparation
of structure components—may begin in Fall of 2015,weather dependent.The bulk of 2016 field
season will be spent on construction:culvert replacement,drainage and structure construction,
Geotextile installation,and associated dirt work.By close of contract,our team will also provide
recommendations far further improvements as future budgetary allocation allows.
Works Consulted:
Kodiak Island Borough.Kodiak Road System Trails Master Plan.Alta Planning+Design,2012.
Van Patten,Doug and Mark Kinney.Assessment of Selected ATV Trails,Kodiak Alaska, USDA,
NRCS,2001.
Whitaker,Doug Ph.D. Kodiak Island road-accessible trails' A survey of residents and trail
enthusiasts.Confluence Research and Consulting,2004.
Submitted by Island Trails Network&Interior Trails,December 1,2014
ITN/IT Proposal pg 16 of 20
Page 43 of 53
Contract No. FY2015-24 Trail Hardening and Improvements to t...
AGENDA ITEM #3.A.
Discussion of Costs
Total Proposed Expenditures:$200,000
As stated in the Saltery/Portage RFO,the KIB has up to$200.000 available for this phase of frail
improvements.Our team's initial site reconnaissance of the Saltery/Portage Network verified
many segments of severe trail degradation and resource damage.Based on past assessment&
prescription contracts with similar damage and use conditions,it is our team's conclusion that KIB
could easily spend$200,000 on prioritized problem areas and still have many projects left for
future improvements,should further monies become available.This being the case,KIB's bid
award will seek not so much a classic tow bid,but a project proposal that gives the best value for
KIB's existing budget,
Because the contract at this point includes"soft deliverables"(ie,deliverables that will be worked
out in contract negotiations once a best proposal is selected),it is impossible to give hard dollar
estimates for the overall project with any hope of accuracy.Once conditions assessment&
prescription is complete,a more accurate cost estimate for construction will be possible.In the
interest of KIB comparing project proposals,ITN/IT provides cost estimates for select technical
solutions that we may employ on the project,if awarded,
ITN/IT offers a very efficient proposal because our familiarity with the area is so high,and we
have extensive legwork into the assessment and the technical options that will enable us to jump
in without a lot of orientation to the project that may be required by a bidder with less local
knowledge.
In conversation with KIB,our team will prioritize work so that all urgent problem areas are
addressed and mitigated.We will come up with percentage caps for each phase of the project
(assessment,planning,construction)and provide budget estimates for sections as soon as
assessment is finished.Finally,we will work with KIB to ensure that there is a long-term plan in
place for work that is not addressed during this budget cycle.
See table on following page for cost estimates.
ITN/IT Proposal pg 17 of 20
Page 44 of 53
Contract No. FY2015-24 Trail Hardening and Improvements to t...
AGENDA ITEM #3.A.
Comparison of Technical Solution?
SOLUTION LABOR EQUIP MATERIALS RATE COST
Rolling Grade Dip 1 operator mini-ex on-site 3 person $180/each
hours each
Armored Crossing 1 operator mini-ex on-site 2sf,'person $25/sf
1 laborer hour
Dura-Deck 1 operator rnini-ex, 4x8 interlock 160 $10/sf
ATV mats @ sf/person
1 laborer $200/mat hour
Culvert 1 operator mini-ex 2'x 20' 9 person $1200/each
2 laborers galvanized hours each
compactor steel culvert @
truck $660/stick
Ditch 8 Elevate 1 operator mini-ex site specific 20 If/person $2.50/If
Gectextiles hour
(6') 1 laborer
Geoblock 2r— 4 laborers ATV,mini- Geoblock 5150 6It/person $10/sf
ex hour
Geoblock 1" 4 laborers ATV,mini Geoblock2 10If/person $8/sf
ex hour
Full Span Bridge 4 laborers ATV,mini- Ground- 1 sf/2 $350/sf
ex Contact person
Treated hours
Lumber
Boardwalk 4 laborers ATV,mini Ground 10 sf/1 $10/sf
ex Contact person hour
Treated
Lumber
`Numbers are provided for an at-a-glance comparison of options.Estimates do not include fuel,
transportation or logistics costs.Rates and materials costs may vary by the time of execution.
Should not be construed as a firm bid.
Submitted by Island Trails Network&Interior Trails,December 1,2014
ITN/IT Proposal pg 18 of 20
Page 45 of 53
Contract No. FY2015-24 Trail Hardening and Improvements to t...
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AGENDA ITEM #3.A.
tJ KODIAK ISLAND BOROUGH
Hs' , COMMUNITY DEVELOPMENT DEPARTMENT
A t} *g 710 Mill Bay Road
tr42i4 ¢ Kodiak,AK 99615
A -I (907)486-9364 Phone (907)486-9396 Fax
a..
14 January 2015
The Executive Director
Island Trails Network
PO Box 301
Kodiak AK 99615
He Trait Hardening and Improvements to the Satiety Cove and Portage Bay Trails
Dear Mr.Schroeder,
Enclosed are an original and one copy of the Notice of Intent to Award for the above referenced
project. Please sign and date the Acknowledgement and return to this office.
As required,there will be a ten day protest period beginning as of this date. At the end of the
protest period, 24 January 2015, provided no protest, you will be required to execute an
Agreement,which will be forwarded to you for signature,and furnish the required certificates of
insurance,a Payment Bond,a Performance Bond and Proof of Workers'Compensation.
We look forward to working with you and if you have any questions,please feel free to call.
Sincerely,
Neil B Ham,Project Manager
Community Development Department
End:Notice of Intent to/Award
T:\CD23 Parks and Recreation Committee\Pmjects\Saltery Trail RFP\Contracting with FTN120150I 14 saltery Trail Cover LAr
for Notice of Intent to Award and Agree.doc
Page 48 of 53
Contract No. FY2015-24 Trait Hardening and Improvements to t...
AGENDA ITEM #3.A.
*4* KODIAK ISLAND BOROUGH
710 MIIf Bay Road
%1$trf .
'"Av 0 ;:z a Kodiak, AK 99615
An (907)486-9364 Phone (907)486-9396 Fax
rQtC
NOTICE OF INTENT TO AWARD
To: The Executive Director
Island Trails Network
PO Box 301
Kodiak AK 99615
Re:TRAIL HARDENING AND IMPROVEMENTS TO THE SALTERY COVE AND PORTAGE
BAY TRAILS
The Owner has considered the bid submitted by you for the above-described work in response
to its Notice Inviting Proposals dated October 2014.
You are hereby notified that your proposal has been accepted. However, please be advised
that this Notice of Intent to Award does not obligate the Borough. KIB does not enter into a
legal binding agreement until the Agreement has been signed and received administrative or
Assembly approval.
You are required under the terms of the Notice Inviting Bids and the Information to Bidders to
execute an Agreement and furnish the required bonds and certificates of insurance within ten
(10)calendar days from the date of this Notice.
If you fail to execute said Agreement and furnish said bonds and certificates of insurance within
ten(10)days from the date of this Notice,said Owner will be entitled to consider all your rights
arising out of the Owner's acceptance of your bid to be abandoned and as a forfeiture of your
Bid Bond. The Owner will be entitled to such other rights as may be granted by law.
You are required to return an acknowledged copy of this Notice of Intent to Award to the Owner.
Dated this . day of January 2015.
:vori r d Borough M 4 g:
Q
Ci X
O re•.
ATTE ejaI.d. Vr
9va M.avier
•rough Clerk A4ASKA4
T:\CD-23 Parks and Recreation committee\Projects\salcery Trail RFP\Contracting with
ITN\2o1S011a ealtery Trail Notice of Intent to Award no protest period.doc
Page 49 of 53
Contract No. FY2015-24 Trail Hardening and Improvements to t...
AGENDA ITEM #3.A.
ktft,Y to 4,,A
^a 'l(T. lieho
ACCEPTANCE OF INTENT TO AWARD
Receipt of the foregoing Notice of Intent to Award for Trail Hardening and Improvements to the
Bakery Cove and Portage bay Trails is hereby acknowledged.
By:
Dated this day of 2015.
By:
Title:
T:\CD-23 Parke and Recreation Comattee\Projects\Saltery Trail RPP\Contracting with
ITN\20150111 aaltery Traii_Notice of Intent to Award no protest period.doc
Page 50 of 53
Contract No. FY2015-24 Trail Hardening and Improvements to t...
AGENDA ITEM #3.B.
KODIAK ISLAND BOROUGH
t,'' 1r AGENDA STATEMENT
!'r JANUARY 29, 2015
rt' ASSEMBLY SPECIAL MEETING
TITLE: Declaring a Seat of the Planning and Zoning Commission Vacant(Ms. Jennifer
Richcreek).
ORIGINATOR: Nova Javier
FISCAL IMPACT: FUNDS AVAILABLE:
Account Number: Amount Budgeted:
SUMMARY STATEMENT:
On January 23, 2014, Ms. Jennifer Richcreek submitted a letter of resignation for a term to
expire December 2017.
KIBC 2.100.070 Vacancies.
A. Other than by expiration of the member's term, the assembly shall declare a seat vacant
when a member:
2. Resigns and the resignation is accepted;
D. In the event of a vacancy on a board, committee, or commission for any reason other than
normal expiration of a term of office, the clerk shall cause notice thereof to be published at
least twice in a newspaper of general circulation within the borough. The notice shall set forth
the vacancies and any qualifications of members.
RECOMMENDED MOTION:
Move to accept, with regret, the resignation of Ms. Jennifer Richcreek from the Planning and
Zoning Commission for a Borough seat term to expire December 2017, and direct the Clerk to
advertise the vacancy per Borough Code,
Kodiak Island Borough
Page 51 of 53
Declaring a Seat of the Planning and Zoning Commission Vacan...
AGENDA ITEM #3.B.
January 23,2015
Mayor and Borough Assembly
Kodiak Island Borough
710 Mill Bay Road
Kodiak,AK 99615-6398
RE: Resignation from Planning and Zoning Commission
Dear Mayor and Assembly Members,
Please accept this letter as my resignation from the Planning and Zoning Commission,effective January
30,2015. l am relocating to Anchorage and am unable to fulfill the remainder of my term as
Commissioner.
Thank you for opportunity to serve on the Planning and Zoning Commission, It has been a tremendous
learning experience and excellent opportunity for engaging with the community. I have enjoyed
working with Borough staff and the other Commissioners,and appreciate the good work contributed to
local land use management.
Sincerely,
Jennifer Richcreek
cc: Bud Cassidy,Borough Manager
Bob Pederson,Community Development Department Director
Page 52 of 53
Declaring a Seat of the Planning and Zoning Commission Vacan...
AGENDA ITEM #3.B.
KODIAK ISLAND BOROUGH
en.a-. PIAN.NING AND tzONINIG `COM'MISSION
NAME TERM HOME WORK CELL EMAIL
PHONE PHONE PHONE
Scott Arndt(B)Chair 2015 481-3745 414-791- sla3745@yahoo.corn
PO Box 76 FAX 3745
Kodiak,AK 99615 481-3333
Kathy Drabek(C) 2015 486-4449 654-4905 kathy.drabek@kibplanninq.orq
220 Mill Bay Road
Kodiak,AK 99615
Patricia Olsen(C) 2016 486-6752 654-4780 654-4780 patricia.olsen@kibplanninq.orq
PO Box 1014
Kodiak,AK 99615
Maria Painter(B) 2015 942-2560 maria painter@kibplanninq.orq
3901 Woodland Dr.
Kodiak,AK 99615
Alan Schmitt(C) 2017 486-5314 alanschmitt@kibplanninq.orq
3295 Woody Way Loop
Kodiak,AK 99615
Jay Baldwin (B)Vice Chair 2016 512-2055 Jay.baldwin@kibplanninq.orq
3343 Eider St
Kodiak,AK 99615
Vacant 2017
B=Borough Seat
C=City Seat
This commission is governed by Kodiak Island Borough Code 2.105
7:777777,
rhs'r..,.x1? "£ '-_ T ''@'
3C00 OtRECTOR 808 PEOERSON` iL 9869360 by tl {dkotliakak.us
ASSOCIATE PLANN£R,MARTIN LYDICK' ' � 486-9361 ml tl'ckrdkotliakak.us
+EASSISTANT PLANNER,JACK MAKER � A86-9362 maker(orkotl'akak us
CODE ENFORCEMENT OFFICER NEIL HORN 486-9364 nborotl kodakak.us
COO SECRETARY SHEILA SMITH 486-93fi3 ssm'lM1(a kotlakak.us
COMMUNITY DEVELOPMENT DEPARTMENT
�T10 MLLl BAY RDAD ' YI
FROOM 206 N
yKODIAK AM 99615 . 3
`s �." Revision Date_1/26/2015
Revised by:AM
Page 53 of 53
Declaring a Seat of the Planning and Zoning Commission Vacan...
Kodiak Island Borough
Assembly Special Meeting Guidelines
January 29, 2015, 7:30 p.m., Borough Conference Room
1. ROLL CALL
KIBC 2.25.070.... the Chair shall cause the record to reflect the absence of the member, the
REASON for the absence, and whether the absence is excused by the Assembly.
Recommended motion: Move to excuse Assembly member Griffin who is absent due
to personal leave.
VOICE VOTE ON MOTION.
2. CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
A. Agenda Items not scheduled for public hearing and general comments.
ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD.
3. CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING
A. Contract No. FY2015-24 Trail Hardening and Improvements to the Saltery Cove and
Portage Bay Trails.
Recommended motion: Move to authorize the Manager to execute Contract No.
FY2015-24 with Island Trails Network for the Trail Hardening and Improvements to
the Saltery Cove and Portage Bay Trails in the amount not to exceed $200,000.
Staff Report— Manager Cassidy
Assembly discussion.
ROLL CALL VOTE ON MOTION.
B. Declaring a Seat on the Planning and Zoning Commission Vacant (Ms. Jennifer
Richcreek).
Recommended motion: Move to accept, with regret, the resignation of Ms.
Jennifer Richcreek from the Planning and Zoning Commission for a Borough seat
term to expire December 2017, and direct the Clerk to advertise the vacancy per
Borough Code.
Staff Report— Clerk Javier
Assembly discussion.
ROLL CALL VOTE ON MOTION.
Kodiak Island Borough Assembly Guidelines
January 29, 2015 Page 1
4. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
ROLL CALL VOTE ON MOTION.
Kodiak Island Borough Assembly Guidelines
January 29, 2015 Page 2
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i
Ar. Rohrer Mr. Rohrer f Mr. Rohrer 1 I Mr. Rohrer : Mr. Rohrer
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KODI K ISLAND BOROUGH
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Minutes of this and other assembly meetings as well as copies of agenda items are available at the Borough Clerk’s Office or on the Kodiak
Island Borough’s website www.kodiakak.us. The regular meeting scheduled for Thursday, February 5, 2015 has been canceled. The next
regular meeting of the Kodiak Island Borough Assembly is scheduled on Thursday, February 19, 2015, at 7:30 p.m. in the Borough Assembly
Chambers.
At its Special Meeting of January 29, 2015, Kodiak Island Borough Assembly Took the Following Actions:
AUTHORIZED the Manager to Execute Contract No. FY2015-24 With Island Trails Network for the Trail
Hardening and Improvements to the Saltery Cove and Portage Bay Trails in the Amount not to Exceed
$200,000.
ACCEPTED, With Regret, the Resignation of Ms. Jennifer Richcreek From the Planning and Zoning
Commission for a Borough Seat Term to Expire December 2017, and DIRECTED the Clerk to Advertise
the Vacancy per Borough Code.
Vol. FY2015, No. 15 January 30, 2015
Kodiak Island Borough
Assembly Newsletter