12/04/2014 Regular Meeting KODIAK ISLAND BOROUGH
Assembly Regular Meeting
December 4, 2014
A regular meeting of the Kodiak Island Borough Assembly was held on December 4, 2014, in
the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The
meeting was called to order at 7:30 p.m.
The invocation was given by Major Michael Bates of the Salvation Army. Mayor Friend led the
Pledge of Allegiance.
Present were Mayor Jerrol Friend, Assembly members Carol Austerman, Aaron Griffin, Larry
LeDoux, Chris Lynch, Frank Peterson, Dan Rohrer, and Rebecca Skinner. Also present were
Borough Manager Bud Cassidy, Deputy Clerk Jessica Kilborn, and Assistant Clerk Angela
MacKenzie.
APPROVAL OF AGENDA AND CONSENT AGENDA
PETERSON moved to approve the agenda and consent agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF MINUTES
Regular Meeting Minutes of October 16, 2014, were approved under the consent agenda.
AWARDS AND PRESENTATIONS
Providence Kodiak Island Medical Center Director Don Rush provided an annual report.
CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
Randy and Teresa Bishop spoke on the ten percent late fee in regards to late property taxes
and suggested a grace period.
Patrick O'Donnell spoke on the primary fishery focus of the Kodiak Fisheries Work Group being
on bycatch management and expressed the need to include other fisheries. He also asked for
more industry familiar members to be considered to serve on the work group.
Executive Director of the Kodiak Historical Society and Baranof Museum Tiffany Branson
provided an update for several nonprofits on behalf of the Kodiak Nonprofit Network.
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December 4„ 2014 Page 1435
Mel Stephens spoke on the nonprofit process and made suggestions on how to handle potential
conflicts of interest.
Dennis Summons spoke on the responsibilities and expectations of public servants.
Judi Kidder announced that several families would be looking for housing during the holidays
due to new property owners of an apartment complex and the effect it may have on the social
services and nonprofits of the Community.
Roberta Austring Senior Citizens of Kodiak board member, expressed gratitude to the Assembly
for the support received and gave an update of the programs and services provided.
COMMITTEE REPORTS
None.
PUBLIC HEARING
A. Ordinance No. FY2015-07 Reestablishing Boards, Committees, and Commissions as
Established in the Kodiak Island Borough Code of Ordinances Title 2 Administration and
Personnel Chapter 2.100 Boards, Committees, and Commissions.
GRIFFIN moved to adopt Ordinance No. FY2015-07.
Per KIBC 2.100.180, all boards, committees, and commissions established under this chapter,
with the exception of those mandated by state law, shall terminate by operation of law three
years from the date of passage of this section, unless affirmatively reestablished or continued
by the assembly for a period not to exceed three years. The boards and commissions reflected
in the ordinance would be affirmatively reestablished or continued by the Assembly after the
public hearing was held. Members of the various boards listed in the ordinance were informed
by email about the public hearing.
Mayor Friend opened the public hearing.
Kodiak College Director Alan Fualeberg spoke in support of Ordinance No. FY2015-07, mainly
reestablishing the Kodiak Workforce Regional Advisory Council (KWRAC).
Mayor Friend closed the public hearing.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Griffin, LeDoux,
Lynch, Peterson, Rohrer, and Skinner.
Kodiak Island Borough Assembly Regular Meeting Minutes
December 4, 2014 Page 1436
BOROUGH MANAGER'S REPORT
Manager Cassidy reported on the following:
• The incinerator was scheduled to cease operation by Tuesday, February 24, 2015.
Strategic planning was scheduled for Saturday, January 17'x' in the Borough Assembly
Chambers and would be facilitated by Dennis McMillan of the Foraker Group.
• GIS Day was scheduled for Wednesday, December 10 from 9 a.m. until 4 p.m. in the
Harbor Room at the Best Western Kodiak Inn.
• The Finance department was soliciting staff and members for photos to publish in the
Popular Report.
MESSAGES FROM THE BOROUGH MAYOR
Mayor Friend brought attention to an email being forwarded to assembly members from Anne
Marie La Rosa about the Karluk Lake Nutrient Enrichment Preliminary Environmental
Assessment. He also updated his leave dates to December 6, 2014 and returning January 3,
2015.
UNFINISHED BUSINESS
None.
NEW BUSINESS
Contracts
1. Contract No. FY2015-19 Trailer Mounted Diesel Trash Pump Procurement.
LYNCH moved to authorize the Manager to execute Contract No. FY2015-19 with Totem
Equipment of Anchorage, Alaska for the Trailer Mounted Diesel Mounted Trash Pump
Procurement in an amount not to exceed $31,200.
The contract was for the procurement of a Trailer Mounted Diesel Trash Pump to be primarily
utilized for providing large volume, high pressure conveyance of water to provide fire protection
for the Phase III Leachate Treatment Facility. In addition, the pump would be available to the
landfill staff for maintenance tasks at the landfill and could potentially be utilized as emergency
response equipment if necessary.
The equipment consisted of a Magnum MTP 6000D -6" dry prime centrifugal pump, flow rate of
3,050 gallons per minute, 110 gallon fuel tank with a minimum 24 hour run time, and handled up
to 3" solids on a standard flip tongue trailer.
The funds used to purchase the trash pump would come from the Landfill Enterprise Fund.
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ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Griffin, LeDoux, Lynch, Peterson,
Rohrer, Skinner, and Austerman.
2. Contract No. FY2015-20 Landfill Software Procurement.
LYNCH moved to authorize the Manager to execute Contract No. FY2015-20 with Paradigm
Software, LLC for the Landfill Software Procurement in an amount not to exceed $70,900.90.
The Kodiak Island Borough had selected Paradigm Software's WeighStation software to replace
the current system that operated the accounting processes at the Borough's landfill. The
Information Technology department (IT) issued a Request for Proposal in which three vendors
responded. Employees from the Engineering and Facilities, Finance, and IT departments
reviewed the three proposals and participated in software demonstrations. They selected
Paradigm Software's proposal because it met the system requirements and had additional
features that were deemed valuable by the review committee. The additional features that set
the proposal apart from the others were the ease of use for the landfill operators (touch-screen
interface) and the integration of a security camera DVR installation.
The current software ran on the Borough's iSeries AS/400 midrange computer. The software
package was the last remaining daily use of the old computer system. When the new system
was implemented, the IT department would retire the AS/400 system. The new system was a
PC server based system that ran on the Microsoft Windows Server platform.
ROLL CALL VOTE ON MOTION CARRIED SIX TO ONE: LeDoux, Lynch, Peterson, Rohrer,
Skinner, and Austerman (Ayes); Griffin (No).
Resolutions
None.
Ordinances for Introduction
1. Ordinance No. FY2015-08 Amending Title 3 Revenue and Finance Chapter 35 Real
Property Tax Section 3.35.050 Board of Equalization to Add an Additional Alternate Seat on
the Board.
ROHRER moved to adopt Ordinance No. FY2015-08 in first reading to advance to public
hearing at the next regular meeting of the Assembly.
The current composition of the Board of Equalization had posed challenges in finding individuals
to serve or to have a quorum for the scheduled meetings. Increasing the number of alternates
on the board would address these challenges.
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December 4, 2014 Page 1438
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Peterson, Rohrer„ Skinner,,
Austerman, Griffin, and LeDoux.
Other Items
1. Confirmation of the Annual Mayoral Appointments to the Various Boards, Committees, and
Commissions.
LEDOUX moved to confirm the annual Mayoral appointments to the various boards,
committees, and commissions for three year terms to expire December 2017 as follows:
Architectural/Engineering Review Board (Three Seats) Rick Ryser
Planning and Zoning Commission (Two Seats) Jennifer Richcreek and Alan Schmitt
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Peterson, Rohrer, Skinner,
Austerman, Griffin, LeDoux, and Lynch.
2. Confirmation of the Mayoral Appointment to the Parks and Recreation Committee (Sharon
Wolkoff).
ROHRER moved to confirm the Mayoral appointment of Ms. Sharon Wolkoff to the Parks and
Recreation Committee for a term to expire December 31, 2015.
There was currently one seat on the Parks and Recreation Committee for a term to expire
December 31, 2015. On October 16, the Clerk's office received an application from Ms. Sharon
Wolkoff.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Rohrer, Skinner, Austerman,
Griffin, LeDoux, Lynch, and Peterson.
3. Confirmation of the Mayoral Appointment to the Planning and Zoning Commission (Jay
Baldwin).
PETERSON moved to confirm the Mayoral appointment of Mr. Jay Baldwin to the Planning and
Zoning Commission Borough seat for a term to expire December 31, 2016.
There was currently one vacant Borough seat on the Planning and Zoning Commission for a
term to expire December 31, 2016. On November 4, the Clerk's Office received an application
from Mr. Jay Baldwin for the vacant Borough seat.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Skinner, Austerman, Griffin,
LeDoux, Lynch, Peterson, and Rohrer.
Kodiak Island Borough Assembly Regular Meeting Minutes
December 4, 2014 Page 1439
4. Confirmation of the Assembly Appointments to the Citizens Board of Equalization and the
Personnel Advisory Board.
AUSTERMAN moved to confirm the Assembly appointments to the Citizens Board of
Equalization and the Personnel Advisory Board for three year terms expiring December 2018 as
follows:
Citizens Board of Equalization (Two Seats) John Parker
Personnel Advisory Board (Two Seats) Lindsey Howell and Brenda Zawacki
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Griffin, LeDoux,
Lynch, Peterson, Rohrer, and Skinner.
CITIZENS' COMMENTS
None.
ASSEMBLY MEMBERS' COMMENTS
Assembly member Griffin clarified and expanded on his vote taken on Contract No. FY2015-20.
Assembly member Skinner thanked the Manager for announcing GIS day being Wednesday,
December 10t` and described some capabilities of the program.
Assembly members Peterson, Rohrer, and Austerman expressed gratitude to the volunteers of
the boards, committees, and commissions.
Assembly member Rohrer expressed gratitude on being able to attend the Alaska Municipal
League training in Anchorage, Alaska.
Assembly member LeDoux spoke on his involvement with different committees. He also spoke
to the lack of position the Borough had in regards to the families being misplaced due to new
ownership of an apartment building.
Announcements --Mayor Friend
The next Assembly work session would be held on Thursday, December 11 at 7:30 p.m. in the
Borough Conference Room. The next regular meeting was scheduled on Thursday, December
18 at 7:30 p.m. in the Borough Assembly Chambers.
The Assembly and City Council would hold a joint work session on Tuesday, December 16 at
7:30 p.m. in the Borough Assembly Chambers.
Kodiak island Borough Assembly Regular Meeting Minutes
December 4, 2014 Page 1440
ADJOURNMENT
ROHRER moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Griffin, LeDoux, Lynch, Peterson,
Rohrer, Skinner, and Austerman.
The meeting was adjourned at 8:45 p.m.
KODIAK ISLANP BOROUGH
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ATTEST: errol Erie Mayor
Nova M. Javier, MMC, Boro gh Clerk Approved on: January 8, 2015
Kodiak Island Borough Assembly Regular Meeting Minutes
December 4, 2014 Page 1441