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2014-12-16 Joint Work Session • CITY COUNCIL - BOROUGH ASSEMBLY JOINT WORK SESSION AGENDA Tuesday, December 16, 2014 Assembly Chambers 7:30 p.m. (Borough Chairing) Joint work sessions are informal meetings of the Borough Assembly and City Council where elected officials discuss issues that affect both Borough and City governments and residents. Although additional items not listed on the joint work session agenda are sometimes discussed when introduced by elected officials, staff, or members of the public, no formal action is taken at joint work sessions and items that require formal action are placed on a regular Borough Assembly and/or City Council meeting agenda. Public comments at work sessions are NOT considered pad of the official record. Public comments intended for the "official record"should be made at a regular Borough Assembly or City Council meeting. Page 1. PUBLIC COMMENTS (Limited to Three Minutes per Speaker) 2. AGENDA ITEMS A. Department of Transportation Priority Project Concern List for the Borough and City 2 - 4 B. Mill Bay Road and East Rezanof Drive Intersection DOT Letter Re Mill Bay Road and East Rezanof.pdf 5 - 8 C. Community Health Summit Community Health Summit Letter.pdf Email re Community Health Summit Backup.pdf 9 - 15 D. Transfer of the Monashka Watershed Monashka Bay Watershed.pdf Memo fr Kozak re Filtration Avoidance Criteria.pdf 16 - 17 E. Kodiak Legislative Fly-In APOC EXPENSE BREAKOUT BORO TOTALS.pdf Budget Info Provided for Legislative Reception.pdf 18 - 19 F. Economic Development Training Dates Email re Economic Development Training Dates from D.Marlar.pdf UA Economic Development Syllabus.pdf Page 1 of 19 AGENDA ITEM #2.B. Don Roberts From: Don Roberts <derobertsjr@gci.net> Sent: Tuesday,October 07,2014 12:48 PM To: 'dot commissioner@alaska.gov' Subject: Mill Bay and Rezanof Intersection in Kodiak Commissioner Kemp My name is Don Roberts and I live in Kodiak. The intersection of Mill Bay Road and East Rezanof Drive(57.814422,-152.354194)is particularly treacherous(quite frankly I am surprise nobody has gotten killed or seriously injured)—hi speeds,and corner at a precarious angle many people living in the area who have to cross Rezanof to get into town if they don't have a vehicle make for a very dangerous situation. I understand there had been a study of that area a few years ago (perhaps it is still on-going)—how do I get a copy of any report? More importantly how do we(a lot of Kodiakans share the same feelings)get the state to do something before somebody gets killed or seriously injured? • Don Roberts 264 Lilly Drive Apt C2 Kodiak,AK 99615 (907)486-7629 Page 2 of 19 Mill Bay Road and East Rezanof Drive Intersection AGENDA ITEM #2.B. 4. POFr iy�, THE STATE Department of Transportation tt and Public Facilities ofALASKA_= - y.,�.J.-+-- ly GOVERNOR SEAN PARNELL • Regional Director's Office O}, 6860 Glacier Highway ALAeKP PO Box 112506 Juneau,Alaska 99811-2506 Main:907.465.1763 Toll free:800-575-4540 Fox:907.465.2016 • TN-DDD 800-770-8973 October 27,2014 Don Roberts 264 Lilly Drive,Apt. C2 Kodiak,AK 99615-7100 • Dear Mr. Roberts: This will reply to your October 7 email message to DOT&PF Commissioner Pat Kemp regarding the intersection of Mill Bay Road and East Rezanof Drive,Kodiak,Alaska. In a separate but related matter,the Department is in the midst of a regional boundary change • that will result in Kodiak Island being placed under the jurisdiction of Southcoast Region, headquartered in Juneau. The regional traffic engineers from Central Region,heretofore responsible for Kodiak Island,and Southcoast Region have discussed your email. Sufficient coordination has occurred to facilitate this reply. The East Rezanof/Mill Bay Road intersection is a known problem arca and the Department has been working towards developing the appropriate intersection improvement project. The main funding mechanism available to resolve roadway conditions identified as the cause of vehicle crashes is the Highway Safety Improvement Program(HSIP),a federal program held to federal requirements and regulations that are not set by the state of Alaska. HSIP uses an orderly approach to analyze the road system for areawide projects designed to prevent crashes,and assigns priority to intersections and roadway segments where serious crashes have occurred. HSIP's focus is to invest in low-cost improvements that prevent injuries while conserving scarce program funds. Recent five-year crash data for the Rezanof-Mill Bay Road intersection show that there were six property-damage-only crashes and one major injury crash(i.e.,requiring transport to the hospital). The intersection falls well below the initial priority of other sites for HSIP funding consideration. Based partly on prior correspondence with local agencies and other community requests,Central Region developed preliminary information for a potential project at the intersection as part of their FY-2014 HSIP program. They did this even though the intersection failed to meet initial screening parameters. Similar to several other intersections recently treated for worse angle "Keep Alaska Moving through service and infrastructure." • Page 3 of 19 Mill Bay Road and East Rezanof Drive Intersection AGENDA ITEM #2.B. Don Roberts October 27,2014 Mill Bay and Rezanof Rd Intersection Page 2 crash problems,the plan was to lower the Rezanof pathway in the corners and install an overhead flashing red/yellow beacon to improve intersection visibility. The project was evaluated per HSIP program guidelines(based on cost versus benefits)and found to rank well below others that were being considered. It was not forwarded. This does not mean that we aren't concerned with how the intersection is operating,nor should it be inferred that we have chosen to ignore the situation described in your email. It simply means that other intersections in the region and statewide with at least one fatality and/or two major injury crashes(of which there are many)in a 5-year period receive priority consideration and are more likely to be funded. Nevertheless,it is clear that conditions at the intersection are, and have been,less than optimum. Indeed,Central Region's potential project write-up acknowledged feedback from various city offices that the Rezanof-Mill Bay Road intersection generated the most complaints and statements of concern from the community within city limits. No doubt this played a major role in their consideration of an HSIP project. I can promise you that Southcoast Region will exercise the same level of due diligence with regard to HSIP. We will continue to monitor crash data and take action as appropriate. I will be meeting with City of Kodiak and Kodiak Island Borough officials over the next few weeks. One of the items already on the agenda is improving the East Rezanof!Mill Bay road intersection. Thank your from your comments and interest in local highway safety improvements. If you have further questions regarding HSIP,please contact David Epstein,Southcoast Region Traffic and Safety Engineer, at 907-465-4483 or david.epstein@alaska.gov. Sincerely, se Albert H. Clough,CPG Director, Southcoast Region Alaska Department of Transportation and Public Facilities cc: Joselyn Biloon Marie Heidemann Scott Thomas • Page 4 of 19 Mill Bay Road and East Rezanof Drive Intersection AGENDA ITEM #2.C. Pat Branson From: Melissa Marconi Wentzel <melissamwentzel@gmail.com> Sent: Monday,October 06,2014 1:59 PM To: Mini McConnell Cc: Pat Branson Subject: Re:healths ummit Hi Pat, I'm am so pleased that you would like to start a health summit in Kodiak. I'll get some detailed information to you within the next few days. I will also put you on our e-newsletter list. I'll be emailing one shortly,so keep an eye out. In brief,the Sitka Health Summit is in its 8th year. It is a coalition of three organizations: Southeast Alaska . Regional Health Consortium,Sitka Community Hospital,and the State Department of Public Health Nursing. Each organization primarily supports the Summit through in kind donations of staff time (each organization appoints two of its employees to serve on the Coalition on company time)and infrastructure support such as printing and promotion. Both hospitals also supply limited annual financial support. The Summit also receives some broad community support. This year we expanded our donor campaign because we are growing our capacity. The Summit's primary program is the Citizen Health Initiatives Program. The core of this program is Planning Day-an annual event that brings together about 60(this year was phenomenal-we had 82 people attend!) citizens to collaborate on and choose two community health goals. Project groups are formed to work on these goals over the next 365 days. Originally, the initiatives were unfunded mandates. However,we eventually started providing each initiative with some seed money. Each year we have increased the start up funds amount,so that this year we were able to give each project group 52,000. Also new this year,we hired me(the Summit's first employee)to expand the organization and to provide each project group with year-round organizational support. Planning Day is a big exercise in facilitated community dialogue and collaboration. It's actually quite involved, and its success hinges on the efficacy of the facilitation process. In a nutshell, during the first half of the day the group dialogues and comes up with dozens of community health goals. Each person then votes on their top three goals. The two winning goals are adopted as the Summit's official community health initiatives for the year. Over the course of 7 years, about 20 initiatives have come out of the Summit. Many have been quite successful, and have contributed greatly to Sitka's health and wellness landscape. Many have also gone on to leverage their initial start up funds into tens of thousands of dollars of outside funding. Our most successful initiatives have been the nationally-recognized Fish-to-Schools Program,the Hames Wellness Center,the Choose Respect Mural, the Sitka Farmer's Market,Downtown Revitalization,transforming Sitka into a nationally recognized "Bike Friendly" and "Walk Friendly" community. I can give you a detailed report next week. Because of the Summit's success,we're actually talking about standardizing our practice and working on a how- to guide for other communities interested in adopting a similar process. Perhaps we could work with Kodiak... No other community in the nation,that we're aware of,does citizen-centered community health improvement the way we do. Our process is citizen-driven. Our stakeholders represent as many nooks and crannies of the t Page 5of19 Community Health Summit AGENDA ITEM #2.C. . • - community as possible. On Friday,we had representatives from the hospitals and health care facilities, local government,Tribal government,the University of Alaska Southeast, the National Park Service, dozens upon dozens of non-profit agencies,the business community,the school district,students,non-affiliated community members,and many others. Anyway,I would love to talk with you more about the Summit. Melissa Melissa Marconi Wentzel J Open Channels Communications- Connecting Citizens, Engaging Communities Executive Director Sitka Health Summit Working Together for a Healthier Sitka web: www.sitkahealthsummitak.orq ph: (907)738-0462 Like us on Facebook! Congratulations to Planning Day 2014 initiatives:Revitalize Katlian SL and the Sitka Community Center!Click Here to learn more about Planning Day 2014 and this year's citizen health initiatives! On Mon, Oct 6, 2014 at 12:41 PM,Mim McConnell<assemblvnicconnell@citvofsitka.com>wrote: Hi Pat, Sorry if you are receiving two of these emails.I sent one but it doesn't appear anywhere so I'm trying again. I'm including Melissa in my response. She's the executive director of the Health Summit and can provide you with all the details you'll need to get a Health Summit started In Kodiak. It's been a wonderful, productive event here in Sitka. Best wishes on the project and I'll see you,I hope,at AML in November. Him Mim McConnell,Mayor City and Borough of Sitka 100 Lincoln Street Silka,AK 99835 907-747-2860(p/f)907-738-2BBB(c) www.crtvofsitka.com Coast Guard City, USA ---NOTE:THIS EMAIL IS FOR INFORMATIONAL PURPOSES ONLY.IN ORDER TO AVOID ANY POSSIBLE OPEN MEETING ACT(OMA)VIOLATIONS,PLEASE DO NOT RESPOND TO THIS EMAIL,OR DISCUSS INFORMATION SUBJECT TO OMA WITH OTHER MEMBERS OF THE ASSEMBLY EXCEPT AS ALLOWED BY LAW.IF YOU HAVE ANY QUESTIONS ABOUT THIS NOTICE OR ANY OMA IMPACTS, PLEASE CONTACT THE MUNICIPAL ATTORNEY AT 747-1879 OR THE MUNICIPAL CLERK AT 747-1811. 2 Page 6 of 19 Community Health Summit AGENDA ITEM #2.C. Pat Branson From: Slade,Kimberly <Kimberly.Slade@providence.org> Sent: Monday,December 15,2014 3:17 PM To: Pat Branson Subject: RE:jt work session Mayor Branson, Healthy Tomorrows is a community coalition that provides Kodiak residents opportunities to make positive choices,with regards to substance abuse,suicidal ideation,and obesity.Our core team consists of representatives from KIBSD,KANA, PKICC, PKIMC, USCG and AK Public Health Nursing to help reach these goals,and our umbrella group consists of community members from all walks. A few activities we have provided or partnered on this past year include: ' Explore the Rock-A 10 week summer hiking program for youth ' Healthy Cooking on a Dime-Weekly healthy cooking classes for young adults at Life Builders ' Community Grants-Provided over$15,000 to various community organizations to bring other programs to our community such as the Community Garden,Kodiak Island Volleyball Club,Safe Harbor equipment upgrades,PKICC Community Support Program activities,KANA's Adolescent Day Program and many more. ' Suicide Prevention Week/Month-We were the lead ort the suicide prevention proclamation that you signed in September as well as organizing a walk,providing AK Careline materials and a radio P5A in three languages that provided Careline information.We have also provided various organizations with a free three hour safeTALK suicide awareness and prevention training(8 completed island-wide in the last six months). ` KM5 Open Gym-We provide volunteers every Friday after school to allow youth an extra hour of gym time. ' Community Drug Forum-Collaborated with multiple organizations to provide three community drug forums over the last year,all very well attended by the community.The most recent was in November with approximately 70 attendees. • Alaska Wellness Coalition team member and will be team lead for Kodiak when their Positive Community Norms Underage Drinking media campaign rolls out in March. While this is not an inclusive list,these are some of the highlights. As far as the funds that we currently have available go,I am waiting on Mary Gulias-Hawver's response on the cost of the substance use assessments for our youth that PKICC and KIBSO are trying to fund:Once I hear from her,I should have a better idea as to what will be remaining that can be used for a health summit.The Sitka model was discussed at our meeting last week as one we should look at modeling,and if you're interested, I would like to look at trying to work on one for possibly Feb.With our remaining funds,Healthy Tomorrows should be able to provide the financial support for the summit,as well as some funds for the project/program that is decided upon during the summit. If this is something you are interested in discussing further or have any questions,please do not hesitate to call anytime. Thanks, Page 7 of 19 Community Health Summit AGENDA ITEM #2.C. Kim Slade Wellness Program Coordinator) Healthy Tomorrows 481-2424 Like us on Facebook<https://www.facebook.com/healthytomorrowskodiak> [Careline Image] From:Rush,Donald Sent:Monday, December 15,2014 2:42 PM To:Pat Branson Cc:Slade,Kimberly Subject:RE:jt work session Hi Pat, I copied Kim Slade,the HT coordinator on this response.At the last HT board meeting the summit was discussed and supported and Kim will be reaching out to you to determine your interest.HT has$100k to use for the purpose of BH and substance abuse and looking for opportunities to make a difference. Don Donald 1 Rush,CEO 907-486-9596 [cid:image001.jpg@01 D01877.5F863470j From:Pat Branson[mailto:scokinc@ak.net] Sent:Monday,December 15,2014 12:10 PM To:Rush,Donald Subject:jt work session Don Tuesday night the KIB and city have a joint work session and I have on the agenda a community health summit for discussion.This community meeting would address the follow up discussion about drugs and alcohol and overall health of our community health following the Providence region meeting in Kodiak.I don't know how far I will get with this,but what I have in mind is using the Sitka model for a community health summit. Would providence be interested in be the facilitator. And where are the funds from this healthy tomorrow group and what exactly are they doing?I think you had spoken about expanding their role to more involvement(no one knows about the or about what they are doing in town) and where they are with the funds they were award. Can you give me a response to these questions prior to tomorrow night's meeting? If you go on the KIB website under the work session packet you can see what Sitka has done. Thanks I think we need Providence to back us on this with the state funds being so tight especially with the KIB and their landfill project.This would also be a good leg up with the lease discussions. Pat 2 Page 8 of 19 Community Health Summit AGENDA ITEM #2.D. Kodiak Island Borough 4f t),f l`A' OFFICE of the MANAGER , ':1, ;4,. 710 Mill Bay Road S.A.'"' Kodiak,Alaska 99615 i, „ „„�;y Phone (907)486-9304 Fax(907) 486-9374 scholxi Aodhakak,y-s • To: Kodiak Island Borough Assembly Kodiak City Council Through: Bud Cassidy,Manager Ix/./ ID' From: Bob Scholze,Resource Management Office t""-�� i Date: December 4,2014 Re: Transfer of Monashka Bay Watershed Following transfer of ownership of a portion of U.S. Survey 4947 on Near Island from the City to the Borough for construction of a new Department of Fish and Game facility in 2009, the Assembly directed the Borough Manager to explore procedures required for transfer of Borough- owned land within the Monashka Bay Watershed,consisting of approximately 4,300 acres, to the City. This was initiated in 2011, and then set aside as other major public projects were undertaken, some of which, including the library, the long term care facility, and the composting operation at the land fill, have been completed through cooperative efforts by the City and the Borough. The City has now expressed the intent to revisit the issue and set in motion conveyance of the Monaskha Bay watershed with an application to the Planning and Zoning Commission for a land disposal review under KIBC 18.20.100.B, which allows for disposal of Borough land for less than fair market value to a municipality with a finding by the Assembly that the disposal will allow the use of the land for a public purpose beneficial to the Borough. The background and mechanics are explained in the attached latter to the City Manager dated January 25, 2011. As noted there, the Borough granted the City extra-territorial jurisdiction in 1984 to adopt and enforce regulations to protect the municipal watershed outside City limits. Transfer of the watershed would not only afford the City a greater measure of site control, but would be consistent with criteria for land ownership of watersheds using unfiltered surface water source, which determination was previously granted to the City by EPA and ADEC. Also attached is the letter from the Borough Manager to the City Mayor and Council dated September 4,2009. Page 9 of 19 Transfer of the Monashka Watershed AGENDA ITEM #2.D. rJ'r � t OUZINKIE N ., . i , SCRP - Kr '' ri NATiVEO ..i , , ,.diy . ' k‘exil y. '/ v � e 're- t kC b vr ,/ AI • 140,4, /'4 `d�.du ;lit 4 ..:,.:,,,•b„7.4,17-,,,,,,a ' ` 4 "1� SY�.,rkr" • m y p^'ntd '� - f-,, ' , 45,40, �� ,'. '1aJ.'! ,kxh'l..4GsaF. ,.H�i 6 it a.,�.,^� 0. z i 'k4 - N, Y P v4 3+• +,r ,Ai* au 4T 1 . J % girl ? e -, R" iy: e x a. Jig ,>-$.44--14t.'peat 1,.a t✓i ISL*• --- ,x 1 ;tr.-NG a BOROUGH x sf . ..,„ .,.. , ... ,,,,., '� �r " Adio • 't a 'T i'T 7j 3,r f, "Xw 'n, „ +y v..'*moi J' /^ .w h �" lati; t ! �"1 't.ls'i'. i .e^ v'• a/j a ". ".+" P Vt'�n .r 1 //r/ 1 f ',dT / Y" jam • P 'fie f < �� i • i . `S5` " "...,,,t,'; 10 y r . 4.,". ,s, Pe �, �£ F �� ` ' 1KlB�lrYd!w�trin�watersh`ed f� ' ,- -,21:2.t:',„ 4300 Aeres , f ,, ti14$ I �qIfJ?ky a„?,--/.. F r� / `1 �a' lrJ£'Y `!i M17^ 'i ' . < 4 ly a 1. i", der /,"4 4 '.;"4 ��,• . �r /:.y/ °1 S• ".;,;tI IP w `f`yx i•C r • 1 ' 'T *4 a '. '. o- I � 1 P -.,...„ ;4 ketaVbs-- • i'l,s-n: tor lira e."- - . . - •,-4i.4a4:;, ..4-4 y- --;.' 4 i- 4,,n• A(stir I ,�A > iR{, te• '+'M' t ii c oft • � f, m 'J qri i i` '�.� d• x��a, � rilt iiii �� 4 a3k : 444' 1 c �", ';"` yr dp'1�f0t� I/�fA w S%'i164'b -el2' •� • �i /.. 7 ,i 'i' .qti. si J x. g. .� a ` ; ,. ;� STATE o x: A4t- <` 4 Br � � �m.` `kms -cie r iia 0 0.5 I 2 Prepared by Kodiak Island Borough GIS December 4,2014 _ r r I I Miles L r r r I Page 10 of 19 Transfer of the Monashka Watershed AGENDA ITEM #2.D. 44. l� k Kodiak Island Borough ,�a {� t,ttenifs OFFICE of the MANAGER � 710 Mill Bay Raid Kodiak,Alaska 99615 Phone (907) 486-9301 Fax (907) 486-9374 �1 .i" G E-mail:rschozleGkodiakak.ur Jan.25, 2011 Aimee Kniaziowski, Manager City of Kodiak 710 Mill Bay Rd. Kodiak, AK 99615 Re: Monashka Bay Watershed Transfer Ms. Kniaziowski: This updates the status of the ongoing discussion initiated last year between the City and Borough to explore the procedures required for transfer of Borough-owned land within the Monashka Bay watershed to the City of Kodiak. Background inlhnnation is also provided. To safeguard water quality, the Monashka Reservoir Watershed, which is fed by the Monashka Creek and Virginia Creek drainages, was rezoned in 1977 from Conservation to Watershed (Ordinance 77-26-0). This original rezone was based on aliquot part description, a method generally used to define very large tracts of land based on rectangular proportions of township, range and sections. It therefore does not lend itself well to describing areas that necessarily must coincide with naturally occurring terrain features, like a watershed. The subsequent grant by the Borough to the City of extra-territorial jurisdiction in 1984 (Ordinance 84-36-0) to adopt and enforce regulations to protect the municipal watershed outside City limits corresponded to this original aliquot part description. In 1992 the watershed boundary was changed based on a metes and bounds survey undertaken by the City to correspond more faithfully to the natural features of the terrain. This was accomplished by a rezone (Ordinance 92-02) intended to more accurately reflect the two drainages. The extra-territorial jurisdiction boundary was not correspondingly changed by ordinance at that time,so that it does not now match exactly the Watershed zoning. What is required now for transfer would be for the City to complete the survey of the Monashka Reservoir Watershed initiated for the 1992 rezone as it specifically applies to the Borough owned land within the watershed drainage. By this replat procedure, an independent parcel will be created for the deed transfer. This must satisfy the minimum requirements of Title 16 Page 11 of 19 Transfer of the Monashka Watershed AGENDA ITEM #2.D. (Subdivision) of Borough code, and may require extensive field surveying that was not required for the rezone. This process would also allow the City to redefine the boundary and nature of the extra-territorial jurisdiction applying to the watershed. I would refer you directly to the Community Development Department, which supports the Planning and Zoning Commission as platting authority for the Borough, to learn what exactly is required and to explore any alternative options that might be available. Please let me know if you have questions or I can provide further information. Sincerely, Ch .5•'I?"' Bob Scholze Resource Management Officer 907-486-9304 Cc: Kodiak City Council Borough Assembly Rick Gifford, Borough Manager Bud Cassidy,Community Development Department Director Duane Dvorak,Associate Planner, Community Development Deapartment Mark Kozak,City Public Works Director Page 12 of 19 Transfer of the Monashka Watershed AGENDA ITEM #2.D. t �i �, ` Kodiak Island Borough „ t "�"�- ._r ��`` OFFICE of the MANAGER 710 Mill Bay Road ` �. . H `tr t e''y' a 4d6 t r *;`, 1 Kodiak, Aloka 99615 _ , . Phone (907) 486-9301 Fax (907) 486-9374 C E-mail:rpiffora@kediakak.us September 4,2009 Mayor and City Council City of Kodiak 710 Mill Bay Road Kodiak AK 99615 RE: Resolution 09-06 Dear Mayor Floyd and Council Members: I would like to take this opportunity to extend thanks,on behalf of the Kodiak Island Borough Mayor and Assembly, for City Council action by Resolution 09-06 authorizing the transfer of ownership of a portion of U.S. Survey 4947 from the City to the Borough for construction of a new Alaska Department of Fish and Game(ADF&G)building on Near Island. As noted in the resolution, this will not only improve the ability for ADF&G staff to manage, research and protect marine and wildlife resources in the Kodiak region, but also enhance access to shared resources between ADF&G and the existing University of Alaska Fishery Industrial Technology Center and Kodiak Fisheries Research Center facilities on Near Island. I have instructed my staff to initiate platting procedures to define the portion of USS 4947 necessary to meet the needs of the ptoyect understanding that,once the survey is cgmptete,the transfer of ownership can be accomplished. 1 would also like to note that the Assembly has given me direction, and 1 have instructed staff to explore the piocedurea required for hansfer of Borough-owned land within the Watershed to the City of Kodiak. Thank you again and we look forward to working with the City on future projects. Sincerely, KODIAK ISLAND BOROU'11 , / Rick L.Gifford j Borough Manag r RLG:ijw Ce: Borough Mayor and Assembly Members Bud Cassidy,Community Development Director Woody Koning,Engineetnng&Facilities Director Bis City Manager Bob Scholze,Resource Management Officer FILE COPY Page 13 of 19 Transfer of the Monashka Watershed AGENDA ITEM #2.D. 4.,as -tA CITY OF KODIAK 2410 Mill Bay Roa&KODIAK,ALASKA 99615 V/G A Public Works Department , 9a---1 a, 907-486-8060 Voice 907-486-8066 Fax TO: FROM: Mark Kozak Public Works Director DATE: December 15,2014 • RE: Information about Filtration Avoidance Criteria The Surface Water Treatment Rule(SWTR)became effective on December 31, 1990. The City of Kodiak requested to remain unfiltered as allowed in the SWTR do to the extremely high cost to the community if filtration was required. By December 30, 1991 the EPA and ADEC had to determine which unfiltered systems in Alaska would be allowed to remain unfiltered. By December 31, 1991 Kodiak had been able to meet 5 of the 10 criteria listed in order to remain unfiltered. Kodiak was given a time line of supplying information addressing each of the deficiencies by September 14, 1992,the close of the comment period on the EPA decision to grant Filtration Avoidance to the City. On December 17, 1992 the City was given the final decision document determining we could remain unfiltered using our surface water source. In the Proposed Decision Document there were eleven criteria identified that the City of Kodiak must meet in order to avoid filtration. The majority of the criteria have to do with water quality and treatment issues however#7 has to do with water shed control. item#7 of the eleven criteria list references 40 CFR§ 141.71.(b)(2)this requires us to maintain a Watershed Control Program which minimizes the potential for contamination by Giardia lamblia and viruses in the source water. At a minimum the watershed control program must: (i) Characterize the watershed hydrology and land ownership. (ii) Identify watershed characteristics and activities which may have an adverse effect on source water quality. (iii) Monitor the occurrence of activities which may have an adverse effect on source water quality. Item (iii) had the following explanation attached. The public water system must demonstrate through ownership and/or written agreements with landowners within the watershed that it can control ALL HUMAN activities which may have an adverse impact on the microbiological quality of the source water. Item# 8 of the eleven criteria references 40 CFR § 141.71 (b) (3)the public water system must be subject to an annual on-site inspection to assess the watershed control program and disinfection treatment processes. The on-site inspection must indicate to EPA's satisfaction that Page 14 of 19 Transfer of the Monashka Watershed AGENDA ITEM #2.D. CITY OF KODIAK a a 2410 Mill Bay Road,KODIAK,ALASKA 99615 ki Public Works Department `4,AWA% 907-486-8060 Voice 907-486-8066 Fax the watershed control program and disinfection treatment are adequately designed and maintained. State Drinking Water Regulation section 18AAC80.620. Addresses Criteria for Avoiding Filtration (2)Maintain a watershed control program (3) Demonstrate, through local ordinances, ownership, or written agreements with landowners within the watershed, that the system can control HUMAN ACTIVITIES that may have an adverse impact on the microbiological quality of the source water. (5)Be subject to an annual onsite inspection described in(d)of this section. (d) The report must be done by an individual approved by the ADEC. The inspection must review the watershed control program, disinfection treatment process, the source intake, equipment maintenance program, operating procedures and data records. This report must be prepared each year. Based on this report the ADEC will determine whether the public drinking water system may continue to avoid filtration. In January of 2002 Long Term I Enhanced Surface Water Treatment Rule required that all unfiltered surface water systems update their watershed control programs for prevention of Cryptosporidium contamination by January 14, 2005. Our watershed control program update was completed as required. When the final ruling was complete and the City was granted Filtration Avoidance status the EPA still questioned our ability to maintain control of the watersheds. Although we have in place the necessary zoning and codes as well as agreements with the 1(18 for the City to actually control the Monashka water shed ownership will strengthen our effort to maintain control of Human activity in the watersheds. Additional note; Operating under filtration avoidance is allowed only as long as we meet all the criteria as defined in the State regulations and the requirements of new regulations, such as a secondary disinfectant for unfiltered surface water systems (UV Treatment Plant). Basically we operate at our own risk by avoiding filtration. As new regulations are passed it is possible that the option of filtration avoidance could be removed from the regulations(Very Likely). Because of the tremendous cost associated with filtration the community benefits by taking care of our watersheds and controlling human activities in them in order to continue be granted filtration avoidance status. Ownership of the watershed is a major step in displaying that commitment. Page 15 of 19 Transfer of the Monashka Watershed 0 v CD m CO N N_ G tD LEGISLATIVE RECEPTION INCOME/EXPENSES-2014-APOC REPORTING F LOBBYIST EXPENDITURES INCOME(CASH) Food and Beverage $ 178.79 Alaska Aerospace Corp. $ 2,000.00 Other Expenses $ 73.51 Afognak Native Corp. $ 500.00 Total Expenses $ 252.30 Koniag Inc. $ 500.00 IN-HOUSE LOBBYING COSTS monies paid to Borough individuals TOTAL INCOME $3,000.00 Assembly/Staff Per Diem Carol Austerman $ 369.00 Aaron Griffin $ 369.00 DONATIONS(SEAFOOD) Dave Kaplan $ 369.00 Alaska Pacific Seafoods 45 lbs.rex sole Frank Peterson $ 205.00 $ 82.00 $ 287.00 Intl Seafoods of Alaska 45 lbs.white fish Jerre)Friend $ 205.00 $ 82.00 $ 287.00 Ocean Beauty 40 cod Bud Cassidy $ 287.00 $ 74.00 $ 361.00 Pacific(Island)Seafoods 50 lbs.salmon Assembly/Staff Reimbursements Trident Seafoods 40 lbs.rock sole Dinner Westward Seafoods 45 lbs.cod Bud Cassidy-Westmark -Dinner $ 534.03 Sunaq-Kodiak Wildsource smoked salmon Miscellaneous Travel Expenses Bud Cassidy-Car rental in Juneau $ 397.22 Bud Cassidy-Cab fare in Anchorage due to weather $ 47.25 Carol Austerman-airport parking fees $ 25.00 Aaron Griffin-cab fare in Anchorage $ 43.00 Bud Cassidy-hotel in Anchorage due to weather $ 110.88 Bud Cassidy-fuel for rental car $ 20.75 OUTSOURCED LOBBYING COSTS monies paid to vendors outside the Borough Food/Shipping Westmark Baranof-Reception Event $ 6,074.64 split 50/50 with City $3,037.32 Alaska Pacific Seafoods-seafood shipping $ 400.84 Alaska Pacific Seafoods-seafood Westmark Dinner$399.03 without drinks included.Bud reimbursed born by check$135 *45 lbs.opillio crab $6.50/Ib. $ 292.50 *40 lbs.scallops(Is.Seafoods) $20/16. $ 800.00 •45 lbs.king crab $15/1b. $ 675.00 $ 1,767.50 AK Litho-poster printing $ 171.60 Travel Alaska Airlines-airfare $ 3,361.50 update airfare costs with differences for Jerrol and Frank's extension flights Alaska Airlines-airfare change fee:Bud Cassidy $ 27.50 Alaska Airlines-airfare revisions:Jerrol Friend $ 106.50 Alaska Airlines-airfare revisions:Frank Peterson $ 157.50 Westmark Baranof-accommodations $ 2,565.00 update accommodation costs with differences for Jerrol and Frank's extension dates Westmark Baranof-accommodations additional-Friend $ 135.00 Westmark Baranof-accommodations additional-Peterson $ 135.00 L) TOTAL $ 18,375.01 $ (3,037.32) $15,337.69 Borough paid expenses m m O 0 � y m 0 0 a 273. r ad to (n" - =WY7• t n - ^'`"'y.#J'frasrr 5'h"'a `{`M4 : «s",n.'M.#" " '4,Gx .. � w Organization Inquiry�; .«.,. �,>f„, '� z,..r?...;:rTMzea, ,w«.esz a . ,,.. 5", ... ; p . . _ ...,,.° -r=>+�n...ca, w� s est'.,_, . < a i SF+scalYear';F2015L✓�� -'""4'tSummartrabon Level ],JNcne LHi, !o TYpe -4 '077. .77- "` I Retlasslfianpn ura1 n 7lh100- rGeneral Fund __ waw ' L t00100`General Fun MtLegielatie Flscal1Year 2015 A K r «a s • " °-, s_ ±` I 4, uiJ 000 Fund Revenues _ _ , 1010 ECtfmmuinrryertal Health Budget `5194,260.00 Encumbrances F52,37500, ,Expens 4550,90132 -saCelance, $14098268 Pe¢entUsed„27„R Ikt 2100_Ce9lslatve5 .`- . . ' . AccmmlihmEm�, �,DenvgWn, AmeM�HBudytt Pit, a No results . .._ au.a ._....:.... .,,Encumbrances ,.%i''; "bpm ;:...0.emamm904bnre. isu2hcetUseA. fal 105-Borough Management 410.106 Mayoral Stipend $6,00000' S000', 51,500.00; $4,50000, 25%1 110.100 Assembly Stipend $25,200.00' 50.00' $6300004. $18900.00 25% K+ 110-Borough Clerk - ;. ... t+ 115-Borough Attorney 420.110 Unemployment Taxes 5000 5000 $000' 5000 0%' '4, 120-Finance Department 420.120 FICA Tares $2,39000 5000: $61200, $1,778.00. 26%] 125-Information Technology .420.130 Group Insurance •$0.00. $fi 00 t $0.00 5000. 0%1 141130 Assessing Department 420.140 'Retirement 55,14000. $0.00. 50318761 52821.24' 45%' k: 135 EngineennglFadlities 420.150 Workers Compensation $150.00; $0.00' $33.81' $11619 23%i 4. 140 140-Community Development .430.100 Political Lobbyist '$71500.00' $000' $2125000'. $5025000' 30%� 14e 142-Building Official 1430.101 Lobbying expense 00.00. 5000' $0.00' $000 0% �tfi0-Ewnomlc Development 1430.170 Contract Negotiators $000' $0.00' 5000 $0.00. 0% lee 165-General Administration - 4. 172 t]2-Paps and Reaeaton 450.100 Office Supplies 5500.00'. $000 $2.24 $69]75 0% 14.I 175-Emergency Prepardneea .14`5`0120 PnnpngiBinding $0.00, $0.00 $000 $0.00 0%i iwkad 180-School District Support '450.140 Duesleooks/Penod $20,000.001 50.00 $9430.00' $10,56400. 47%1 uS1185-Health&Social Semces ..450.200 HodoranumlAmenities 55,500.00' $000 $871.50 $4,628.50' 16%{ lie 186-Animal Control 1450.210 Food/Business Lunch $5,58000 $0.00 $579.64. $6,100.35 9%1 el 100 Eduo,,Culture,Recreation •450220 hrsui NN Bending .. . $500 00 $0.00 $461.81 538.13 92%1 4 191-Kodiak College B Libranes 1450.290 Recruit/Relocation 50.00 5000 t $0.00 $0.00 0%1 II 192-Non Profit Funding ,450.300 Travel/Per Diem $33,50000 $2,178.00. 57013525 $24,186.75' 28%1 195-Transfers Out t450.301 Mayor Travel/Per Diem $14,000.00 $19800 $400.00 $13402.00 4% lb•' ERROR-Error �n 450.340 Telephone 5200.00; 5000, $0.25 5199,75 0% AL200-Community Mental Hlth 450 485 Town Meeting Costs $3,000.00. $0.00 $0.00 $3,000.00 0% a 201-Education Support Fund a 205-Child Care Assistance a 208-Welfare To Work a 210-LandSales a 215-Kodiak Area Transit rriv • ' D 77 0 CO CO Z 0 CO m N n, AGENDA ITEM #2.F. Jessica Kilborn From: Marlar, Debra <dmarlar@city.kodiak.ak.us> Sent: Tuesday, December 02, 2014 4:11 PM To: Jessica Kilborn Cc: Kniaziowski,Aimee Subject Joint Work Session Agenda Item Jess, Would you please add Economic Development Training Dates to the joint work session agenda? Aimee asked that this be put on.She has arranged for someone from the state to provide the training.The Assembly and Council briefly discussed this at a previous work session.It is a 2.5 day training and will facilitate no more than 15 people.The Council will discuss this at their December 9 work session;and Aimee hopes to have some suggested dates to discuss at the December 16 meeting and see who from the Borough might want to attend. Thanks. Deb Debra Marlar, MMC Clerk, City of Kodiak Phone 907 486-8636 Fax: 907 486-8633 Email: dmarlar@city.kodiak.ak.us Messages to and from this e-mail address maybe available to the public under Kodiak City Code provisions and Alaska State Statutes. Page 18 of 19 Economic Development Training Dates AGENDA ITEM #2.F. J"iunlversity of alaska University of Alaska fr (Centerforcenter for Economic Development Econom c Development awiveNt basedpmimslip 3211 Providence Drive omotingecammkdevekp entmalasla Anchorage,Alaska 99508-8243 P Phone:(907)786-5444 Fax:(907)786-5446 Website:http://ced.uao.olosko.edu Day 1: 1:00.1:30PM • Welcome and Introductions 1:30-2:45PM • Business Retention and Expansion 101 o What is BR&E o Goals of a BR&E program o Benefits of a BR&E program o Timelines for implementation 2:45-3:30PM • SWOT Analysis 3:30-4:OOPM • Teams and Relationships o Defining Roles and Responsibilities o Who is missing and how do we engage them? 4:OOPM-5:OOPM • Implementation Strategies o How and what to measure? o Example Survey Review o Additional Focus Areas Day 2: 9:00-10:OOAM • Survey Review and Discussion o Finalize Test Survey for Day 3 10:00-11:00AM • Survey Administering o Electronic vs Mail-in vs Phone vs In-Person—Pros and Cons of each o Volunteer vs Professional Led Surveying o Data collection and Input methods 11:OOAM-12:OOPM • Executive Pulse Training o Software Demonstration 12:00-1:15PM • LUNCH ON YOUR OWN 1:15-2:30PM • Executive Pulse Training o Software Demonstration 2:30-3:15PM • Marketing of BR&E Program o How to get business participation o Gaining trust 3:15-5:OOPM • Follow-up o Immediate"Red Flag"situations o Long-Term/Multi-Layer Solutions Day 3: 8:30AM-12:OOPM • Perform surveys in the community with 1-4 businesses 1:00-2:OOPM • Reflect and revise survey based on outcomes o Group Discussion and feedback from businesses on surveys conducted 2:00-3:30PM • Follow up Resources o Discussion of statewide resources available based on potential follow up needs 3:30-4:30PM • Next Steps and Continued Support o Outline role of DED and CED in continued support o DED requirements and reporting on progress o Define next steps as a group Page 19 of 19 Economic Development Training Dates KODIAK ISLAND BOROUGH Tour o2ay� l ,- WORK SESSION D So4Work Session of: bacemtLers i , Z0/5/ Please PRINT your name Please PRINT youpname \ (v / 11 PA J7 .JAZ `Jct ni? c2kv, n QLD' • \\( g N -S) N JA� J1 JACe Kb NV \\r AGENDA ITEM #2.D. i Ott Kodiak Island Borough 4, X*trs '�I%`�', OFFICE of the MANAGER .1 .a'CMt- a 710 Mill Bay Road a' Kodiak,Alaska 99615 n ` ' Phone 907 486-9304 Fax 907 486-9374 r '. y$ E-mail:rsclrolzefn kodiakak�u5 To: Kodiak Island Borough Assembly Kodiak City Council Through: Bud Cassidy,Manager From: Bob Scholze,Resource Management Office, k. Date: December 4,2014 Re: Transfer of Monashka Bay Watershed Following transfer of ownership of a portion of U.S. Survey 4947 on Near Island from the City to the Borough for construction of a new Department of Fish and Game facility in 2009, the Assembly directed the Borough Manager to explore procedures required for transfer of Borough- owned land within the Monashka Bay Watershed,consisting of approximately 4,300 acres,to the City. This was initiated in 2011, and then set aside as other major public projects were undertaken,some of which, including the library, the long term care facility, and the composting operation at the land fill, have been completed through cooperative efforts by the City and the Borough. The City has now expressed the intent to revisit the issue and set in motion conveyance of the Monaskha Bay watershed with an application to the Planning and Zoning Commission for a land disposal review under KIBC 18.20.100.B, which allows for disposal of Borough land for less than fair market value to a municipality with a finding by the Assembly that the disposal will allow the use of the land for a public purpose beneficial to the Borough. The background and mechanics are explained in the attached latter to the City Manager dated January 25, 2011. As noted there, the Borough granted the City extra-territorial jurisdiction in 1984 to adopt and enforce regulations to protect the municipal watershed outside City limits. Transfer of the watershed would not only afford the City a greater measure of site control, but would be consistent with criteria for land ownership of watersheds using unfiltered surface water source, which determination was previously granted to the City by EPA and ADEC. Also attached is the letter from the Borough Manager to the City Mayor and Council dated September 4,2009. Page 9 of 19 Transfer of the Monashka Watershed