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2014-11-06 Regular Meeting Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, November 6, 2014, 7:30 p.m., Assembly Chambers Page 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non- controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. APPROVAL OF MINUTES 6. AWARDS AND PRESENTATIONS A. Student of the month for October 2014 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 8. COMMITTEE REPORTS 9. PUBLIC HEARINGS 5 - 20 A. State of Alaska Alcoholic Beverage Control Board Liquor License Application for the Transfer of Ownership (Stock) (Licensee/Applicant: Safeway Inc. - Safeway Liquor Store #1090). PH Liquor License Transfer of Ownership - Safeway Liquor Store #1090 - Pdf 21 - 36 B. State of Alaska Alcoholic Beverage Control Board Liquor License Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 1 of 207 Application for the Transfer of Ownership (Stock) (Licensee/Applicant: Safeway Inc. - Safeway Liquor Store #2522. PH Liquor License Transfer of Ownership - Safeway Liquor Store #2522 - Pdf 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS 13. NEW BUSINESS 13.A. Reorganization of the Kodiak Island Borough Assembly. 37 1. Election of the Deputy Presiding Officer. Nomination of Deputy Presiding Officer - Pdf 13.B. Contracts 38 - 42 1 . Contract No. FY2015-17 Fire and Rescue Mutual Aid Agreement the City of Kodiak and Fire Protection Area No. 1 (Bayside Fire Station). Contract No. FY2015-17 Mutual Aid Agreement - City and Bayside Fire - Pdf 43 - 47 2. Contract No. FY2015-18 Fire and Rescue Mutual Aid Agreement Between City of Kodiak and Womens Bay Service Area (Womens Bay Fire Station). Contract No. FY2015-18 Mutual Aid Agreement - City and Womens Bay - Pdf 48 - 50 3. Contract No. FY2004-61 F Kodiak Island Borough Legislative Consultant During the 2015 and the 2016 Legislative Sessions. Contract No. FY2014-61 F Lobbying Contract - Pdf 13.C. Resolutions 51 - 60 1. *Resolution No. FY2015-13 Authorizing the Records Manager to Dispose of Certain Kodiak Island Borough/Providence Hospital Medical Records. Resolution No. FY2015-13 Providence Records Destruction - Pdf 61 - 66 2. Resolution No. FY2015-14 Supporting the Alaska Line of Duty Death Task Force. Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 2 of 207 Resolution No. FY2015-14 Line of Duty Resolution - Pdf 67 - 165 3. Resolution No. FY2014-32A Amending Resolution No. FY2014-32 to Approve Non-Profit Contributions to the Kodiak Teen Court, American Red Cross, and Humane Society of Kodiak. Resolution No. FY2014-32A - Pdf 13.D. Ordinances for Introduction 166 - 174 1. Ordinance No. FY2015-07 Reestablishing Boards, OA Committees, and Commissions as Established in the Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel Chapter 2.100 Boards, Committees, and Commissions. Ordinance No. FY2015-07 Reestablishment of Boards Corrected Version.pdf Ordinance No. FY2015-07 Reestablishment of Boards - Pdf PH re Boards Reestablishment - KWRAC S.McDonald.pdf PH re Boards Reestablishment - Parks and Rec Marion PH re Boards Reestablishment - KWRAC Fugleberq.pdf 13.E. Other Items • 175 1 . `Approval of the Kodiak Island Borough Assembly 2015 Meeting Schedule. 2015 Meeting Calendar - Pdf 176 - 177 2. `Declaring a Seat on the Planning and Zoning Commission Vacant. PZC Vacancy - Torres - Pdf 178 - 183 3. `Declaring a Seat on the Citizens Board of Equalization Vacant. BOE Vacancy - Rohrer - Pdf 184 - 187 4. Mayoral Appointments of Assembly Member LA Representatives to Boards and Committees. Mayoral Appointments to Different Boards.pdf Mayoral Appointments of Assembly Members to Boards and Committees - Pdf 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 3 of 207 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) 17.A. Minutes of Other Meetings 188 - 200 1. Planning and Zoning Commission, September 17, 2014; Womens Bay Service Area Board, August 5, 2014. Regular Meeting Minutes of Other Boards.pdf 17.B. Reports 201 - 207 1. Manager Reports on Projects Including Change Orders, Other Projects, and Wilson Engineering Monthly Progress Report for September 2014. September 2014 - Change Order, Other Projects, and Wilson Engineering.pdf 2. Kodiak Island Borough Short Report as of September 2014. (This report is accessible in the Assembly's mail and also available on the KIB website ) Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 4 of 207 AGENDA ITEM #9.A. -;*,, KODIAK ISLAND BOROUGH .-1/4!-,,-." '!. AGENDA STATEMENT 11. rev�ai.\. NOVEMBER 6, 2014 ,. s'ti :}3 ASSEMBLY REGULAR MEETING TITLE: State of Alaska Alcoholic Beverage Control Board Liquor License Application for the Transfer of Ownership (Stock) (Licensee/Applicant: Safeway Inc. - Safeway Liquor Store#1090). ORIGINATOR: Jess Kilborn FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: This liquor license application is to transfer ownership of stock for Safeway Inc.: Package Store License#2509 DBA Safeway Liquor Store#1090. Public hearing notices were mailed to 240 landowners as referenced below. The Clerk's Office followed the procedure in KIBC 5.01.030 New license and transfer procedure which states: A. Upon receipt of notice from the Alcoholic Beverage Control Board of the board's receipt of an application or intent to approve the transfer or issuance of a new liquor license: 1. The clerk shall investigate to determine if the borough has an interest which can be protected by protesting the approval of the application for transfer or issuance of a new liquor license; 2. The clerk shall check with the state troopers on the number of trouble reports at the place of business; 3. The clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license; and 4. The notice of intent to establish a new liquor license or transfer of location of an existing license shall be mailed to each landowner within 1,500 feet of the proposed location by the clerk. A transfer from one person to another of a liquor license, even if the location stays the same, shall be considered a request for a new liquor license by the Kodiak Island Borough. The applicant shall pay a fee based upon the cost of the notice and application processing costs to the borough. B. The assembly, after public hearing, shall determine by motion if a protest to the application is to be lodged with the Alcoholic Beverage Control Board. If a protest is lodged, the manager and attorney are authorized to use any document or evidence necessary to effectively advance the position of the borough at any hearing before the Alcoholic Beverage Control Board. RECOMMENDED MOTION: Move to voice non-protest to the State of Alaska Alcoholic Beverage Control Board Liquor License Application for the Transfer of Ownership (Stock)for Safeway Inc.: Package Store License#2509 DBA Safeway Liquor Store#1090. Kodiak Island Borough State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 5 of 207 AGENDA ITEM #9.A. Kodiak Island Borough Office of the Borough Clerk 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907)486-9310 Fax (907) 486-9391 NOTICE OF PUBLIC HEARING A public hearing will be held on Thursday,November 6,the meeting will begin at 7:30 p.m. in the Borough Assembly Chambers,710 Mill Bay Road, Kodiak,Alaska before the Kodiak Island Borough Assembly to hear comments on State of Alaska Alcoholic Beverage Control Board liquor license application for transfer of stock: From: To: License#: 2509 License#:2509 License Type: Package Store License Type: Package Store D.B.A.:Safeway Liquor Store#1090 D.B.A.: Safeway Liquor Store#1090 Licensee/Applicant:Safeway, Inc. Licensee/Applicant: Safeway, Inc. Location:2685 Mill Bay Road, Kodiak,AK Location:2685 Mill Bay Road, Kodiak,AK 99615 99615 Per Kodiak Island Borough Code 5.01.030 New license and transfer procedure. the clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license. If you do not wish to testify verbally, you may provide comments favoring or opposing in the space below. Please email your comments to njavier@kodiakak.us,fax to(907)486-9391, mail or hand deliver to the Office of the Borough Clerk by 3 p.m.on Thursday, November 6,2014. If you have any questions, please call us at(907)486-9310. Name: Mailing Address: Comments: State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 6 of 207 AGENDA ITEM #9.A. eTHE STATE Department of Commerce, Community, F=�=—`�' A °fALASKA and Economic Development ALCOHOLIC BEVERAGE CONTROL HOARD 1.. � 2400 Yska 99501 GDV RIiN011 SEAN PARNIILL AncM1 Main Alaska .5901 Main:907.263.5930 Fax'907.263 5930 August 28,2013 Kodiak Island Borough Attn: Nova Javier,Borough Clerk VIA Email: njavierOlocliakak.us Safeway Inc.:Package Store License#2509 DBA Safeway Liquor Store#1090 ry ❑ New Application Transfer of Ownership ❑ Transfer of Location CstcCk-1 ❑ Restaurant Designation Permit ❑ DBA Name Change We have received an application for the above listed licenses(see attached application documents)within your jurisdiction. This is the notice as required under AS 04.11.520. Additional information concerning filing a"protest"by a local governing body under AS 04.11.480 is included in this letter. A local governing body as defined under AS 04.21.080(11)may protest the approval of an application(s) pursuant to AS 04.11.480 by furnishing the board and the applicant with a clear and concise written statement of reasons in support of a protest within 60 days of receipt of this notice. If a protest is filed,the board will not approve the application unless it finds that the protest is"arbitrary,capricious and unreasonable". Instead,in accordance with AS 04.11.510(6),the board will notify the applicant that the application is denied for reasons stated in the protest. The applicant is entitled to an informal conference with either the director or the board and,if not satisfied by the informal conference,is entitled to a formal hearing in accordance with AS 44.62.330-44.62-630.IF THE APPLICANT REQUESTS A HEARING, THE LOCAL GOVERNING BODY MUST ASSIST IN OR UNDERTAKE THE DEFENSE OF • ITS PROTEST. Under AS 04.11.420(a),the board may not issue a license or permit for premises in a municipality where a zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages,unless a variance of the regulation or ordinance has been approved. Under AS 04.11.420(6)municipalities must inform the board of zoning regulations or ordinances which prohibit the sale or consumption of alcoholic beverages. If a municipal zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages at the proposed premises and no variance of the regulation or ordinance has been approved,please notify us and provide a certified copy of the regulation or ordinance if you have not previously done so. • • Protest under AS 04.11.480 and the prohibition of sale or consumption of alcoholic beverages as required by zoning regulation or ordinance under AS 04.11.420(a)arc two separate and distinct subjects.Please bear that in mind in responding to this notice. AS 04.21.010(d),if applicable,requires the municipality to provide written notice to the appropriate community council(s). i7]I State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 7 of 207 AGENDA ITEM #9.A. If you wish to protest the application referenced above,please do so in the prescribed manner and within the prescribed time. Please show proof of service upon the applicant.For additional information please refer to 3 AAC 304.145,Local Governing Body Protest. Note:Applications applied for under AS 04.11.4000,3 AAC 304.335(a)(3),AS 04.11.090(e), and 3 AAC 304.660(e)must be approved by the governing body. Sincerely, 0 r � I ne Sawyer Business Registration Examiner lane.sawyer@alaska.gov 907-269-0359 State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 8 of 207 AGENDA ITEM #9.A. State of Alaska Alcoholic Beverage Control Board Date of Notice:September 12,2014 Application Type: NEW x TRANSFER (StDC-V—) Ownership Location Name Change Governing Body: Kodiak Island Borough Community Councils: None License#: 2509 License Type: Package Store D.B.A.: Safeway Liquor Store#1090 Licensee/Applicant: Safeway Inc. Physical Location: 2685 Mill Bay Road,Kodiak Mailing Address: PO Boa 29096 MS 6531,Phoenix,AZ 85038-9096 Telephone#: 623-869-3573 EIN: 94-3019135 Corp/LLC Agent: Address Phone Date and State of Good Incorporation standing? United States Corporation 9360 Glacier Hwy.Ste.202 800-927-9800 11/07/1986 Yes Company Juneau,AK 99801 Please note:the Members/Officers/Directors/Shareholders(principals)listed below are the principal members. There maybe additional members that we are not aware of because they are not primary members. We have listed all principal members and those who hold at least 10%shares. Member/Officer/Director: DOB Address Phone Title/Shares(%) Robert L.Edwards 08/11/1955 3954 Pontina Court 925-467-3276 0 President Pleasanton,CA 94566 Robert A.Gordon 09/14/1951 24 Robert Road 925-467-3276 0 Sr.VP Orinda,CA 94563 • Bradley S.Fox 12/31/1955 315 Lowell Lane West 925-467-3276 0 VP Lafayette,CA Albertson's Holdings I1.0 N/A 250 Parkcenter Blvd.W. N/A 100 Shareholder Plaza Boise, ID 83706 If transfer application,current license information: License#: 2509 Current D.B.A.: Safeway Store#1090 Current Licensee: Safeway Inc. Current Location: 2685 Mill Bay Road,Kodiak Additional comments: State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 9 of 207 AGENDA ITEM #9.A. Page 2 A local governing body as defined under AS 04.21.080(11)may protest the approval of an application(s) pursuant to AS 04.11.480 by furnishing the board and the applicant with a clear and concise written statement of reasons in support of a protest within 60 days of receipt of this notice. if a protest is filed,the hoard will not approve the application unless it finds that the protest is"arbitrary,capricious and unreasonable". Instead,in accordance with AS 04.11.510(6),die board will notify the applicant that the application is denied for reasons stated in the protest. The applicant is entitled to an informal conference with either the director or the board and,if not satisfied by the informal conference,is entitled to a formal hearing in accordance with AS 44.62.33(1-44.62-630.IF THE APPLICANT REQUESTS A HEARING,THE LOCAL GOVERNING BODY MUST ASSIST IN OR UNDERTAKE THE DEFENSE OF ITS PROTEST. Under AS O4.11.420(a),the board may not issue a license or permit for premises in a municipality where a -zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages,unless a variance of the regulation or ordinance has been approved. Under AS 04.11.420(6)municipalities must inform the hoard of zoning regulations or ordinances which prohibit the sale or consumption of alcoholic beverages. If a municipal zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages at the proposed premises and no variance of the regulation or ordinance has been approved,please notify us and provide a certified copy of the regulation or ordinance if you have not previously done so. Protest under AS 04.11.480 and the prohibition of sale or consumption of alcoholic beverages as requital by zoning regulation or ordinance under AS 04.11.420(a)are two separate and distinct subjects.Please beat that in mind in responding to this notice. AS O4.21.010(d),if applicable,requires the municipality to provide written notice to the appropriate community council(s). If you wish to protest the application referenced above,please do so in the prescribed manner and within the prescribed time. Please show proof of service upon the applicant.For additional information please refer to 3 AAC 304.145,Local Governing Body Protest. Note:Applications applied for under AS 04.11.400(g),3 AAC 304.335(a)(3),AS 04.11.090(e), and 3 AAC 304.GG0(e)must be approved by the governing body. Sincerely, ( JLnc Sawyer Business Registration Examiner lane��w-e a alaska 907-269-0359 State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 10 of 207 AGENDA ITEM#9.A. i I 1 ..._._., ..,. Pi] °F a 8 I i li 3— f+ 3 1.2 1 o_ t 3 t `p o 2a t8 T t g g ° g a' ,. S 3 M f4! M Egg ;I k b 0 8 a 2 2 9 4 a . 41 _ 3 9 W C F _— laaf Ot X Init.? 9F State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 11 of 207 AGENDA ITEM #9.A. 09/26/2014 25:36 907496,9023 KODIAK POLICE DaPr PAGE 03/03 09/19/2814 09:43 9070669391 K11 CLERKS PAGE 07 Kodiak Island Borough Office of the Borough Clerk ' t 't auk 710 Milt Bay Road = Kodiak,Alaska 99615 Phone(907)486-9310 Fax(907)486-9391 September 19,2014 RECEIVED City of Kodiak KPD Dispatch SEP 2 9 2014 2160 Mill Bay Read SAT VIA FAX 486.8023 Kodiak,AK 99615 COROUGH CLERK'S OFFICE Dear Sergeant Hatfield: KooinK,ALASKA The Alaska Beverage Control Board notified the Kodiak Island Borough of a Ilquor license application for transfer of stock tor. From: To: License 4:2509 License 4:2509 License Type:Package Store License Type:Package Store D.B.A.:Safeway Liquor Store 41090 D.B.A.;Safeway Liquor Store 41090 Ucensee/Appkcant:Safeway,Inc. Licensee/Applicant:Safeway,Inc. • Location:2685 Miiii Bay Road,Kodiak,AK 99815 'Location:2666 Mill Bey Road,Kodiak,AK 99615 Per KIBC 5.01.030 New license end transfer procedure(AZ.Upon receipt of notice from the Alcoholic Beverage Control Board of the boards receipt at an application or intent to approve the transferor issuance of a new liquor license,the clerk shall check with the state troopers on the number of trouble reports at the place of business.Please complete the information below and fax your response to 486-9391 by Friday.September 26,2014. .nky. v 4`S° J . Mom,CMC h . Clerk LIQUOR LICENSE TRANSFER OF STOCK FOR SAFEWAY LIQUOR STOM7o90 ) ❑There were NO trouble reports for this place of business In the last twelve months. 'There wer�-P�at trouble reports for this place of business In the last twelve menthe. Please explain below what kind of trouble reports were recehrsl(figfning,under aged drinking,minors on premises, lack of TAM cards, and/or any other calls that required low enforcement to visit the establishment). /_rlr.._ ltiaras•A ? 11 • D_, r P1.0 igkt Signature:_ 511. � 4 Dale: ' 7/212 1 State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 12 of 207 AGENDA ITEM #9.A. Kodiak Island Borough mom Ofly 73_,o Office of the Borough Clerk "t4 710 Mill Bay Road ''''‘;'"•-• Kodiak, Alaska 99615 ,,, Phone(907)486-9310 Fax (907) 486-9391 MEMO TO: 5t lS'r4'eeidrof3D r gttaMa©ap®1y Karl Short, Finance Department Bill Roberts,Assessing Department Building Official Bob Pederson,Community Development Department Fire ar Bob Tucker,Engineering/Facilities Department ECEIVED FROM: Jessica Kilborn,CMC,Deputy CI- 'y �Ai� SEP 2 9 2014 DATE: September 17,2014 V SUBJECT: Liquor License Transfer of Stock-_-Safeway,Inc. aoRoor KrAaKCIAFF1ce .. USKA The Alaska Beverage Control (ABC) Board has notified the Kodiak Island Borough of a liquor license application for transfer of ownership(stock)for: From: To License#:2509 License#:2509 License Type:Package Store License Type:Package Store D.B.A.:Safeway Liquor Store#1090 D.B.A.:Safeway Liquor Store#1090 Licensee/Applicant:Safeway,Inc. Licensee/Applicant:Safeway,Inc. Location:2685 Mill Bay Road,Kodiak,AK 99615 Location:2685 Mill Bay Road,Kodiak,AK 99615 Please see the enclosed notice from ABC Board. Per KIBC 5.01.030(Al), please indicate, with regard to your department, it the Borough has an interest which can be protected by protesting the approval of the transfer of stock. Please return the form below to the clerk's office by Friday,September 26,2014. LIQUOR LICENSE TRANSFER OF OWNERSHIP OF STOCK FOR SAFEWAY LIQUOR STORE#1090 .7 With regard to the/r7-7lteC$P.</s Department,the Borough has NO interest, which can be protected by protesting the application for transfer. // Signature: ��. Date: 9' Z.3/77C i With regard to the Department, the Borough HAS an interest which can be protected by protesting the application for transfer.The interest(s)to be protected are stated below: Signature: Date: State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 13 of 207 AGENDA ITEM #9.A. . Kodiak Island Borough * * ',,,,--44),-„ Office of the Borough Clerk , 710 Mill Bay Road u Kodiak, Alaska 99615 k —., Phone (907) 486-9310 Fax (907) 486-9391 MEMO TO: Bud Cassidy, Borough Manager Karl Short, Finance Department 800201#fatt#179998###gaNtRiiiefflat Building Official Bob Pederson, Community Development Department Fire Marshall Bob Tucker, Engineering/Facilities Department RECEIVED FROM: Jessica Kilborn, CMC, Deputy Cie ng, e SEP 1c 2014 DATE: September 17,2014 SUBJECT: Liquor License Transfer of Stock—Safeway, Inc. BOROUGH CLERK OFFIO KODIAK.ALASKA eep The Alaska Beverage Control (ABC) Board has notified the Kodiak Island Borough of a liq alt application for transfer of ownership(stock)for: , From: To: License#:2509 License#:2509 License Type:Package Store License Type:Package Store D.B.A.:Safeway Liquor Store#1090 D.B.A.:Safeway Liquor Store#1090 Licensee/Applicant:Safeway, Inc. Licensee/Applicant:Safeway, Inc. Location:2685 Mill Bay Road,Kodiak,AK 99615 Location:2685 Mill Bay Road,Kodiak,AK 99615 Please see the enclosed notice from ABC Board. Per KIBC 5.01.030(Al), please indicate,with regard to your department, if the Borough has an interest which can be protected by protesting the approval of the transfer of stock. Please return the form below to the clerk's office by Friday,September 26,2014. LIQUOR LICENSE TRANSFER OF OWNERSHIP OF STOCK FOR SAFEWAY LIQUOR STORE#1090 With regard to the 17 SS is C', Department,the Borough has NO interest,which can be protected by protesting; a cation for transfer. Signature: ,_i-- Date: // gAy With regard to the Department, the Borough HAS an interest which can be protected by protesting the application for transfer.The interest(s)to be protected are stated below: Signature: Date: State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 14 of 207 AGENDA ITEM #9.A. Kodiak Island Borough <u* Sys Office of the Borough Clerk ° 710 Mill Bay Road tett - Kodiak, Alaska 99615 - Phone (907)486-9310 Fax (907)486-9391 MEMO TO: Bud Cassidy, Borough Manager Karl Short,Finance Department Bill Roberts,Assessing Department Building Official Timmnitg1O zeto(mrentr&epsmat Fire Marshall Bob Tucker, Engineering/Facilities Department \ p FROM: Jessica Kilburn, CMC,Deputy Cl- agr4 t-` Lra DATE: September 17,2014 SUBJECT: Liquor License Transfer of Stock—Safeway,Inc. The Alaska Beverage Control (ABC) Board has notified the Kodiak Island Borough of a liquor license application for transfer of ownership(stock)for: From: To: License#:2509 License#:2509 License Type:Package Store License Type:Package Store D.B.A.:Safeway Liquor Store#1090 D.B.A.:Safeway Liquor Store#1090 Licensee/Applicant:Safeway,Inc. Licensee/Applicant:Safeway, Inc. Location:2685 Mill Bay Road,Kodiak,AK 99615 Location:2685 Mill Bay Road,Kodiak,AK 99615 Please see the enclosed notice from ABC Board. Per KIBC 5.01,030 (A1), please indicate, with regard to your department, it the Borough has an interest which can be protected by protesting the approval of the transfer of stock. Please return the form below to the clerk's office by Friday,September 26,2014. LIQUOR LICENSE TRANSFER OF OWNERSHIP OF STOCK FOR SAFEWAY LIQUOR STORE#1090 k- With regard to the raw.,,..mY "af 4.rrDepartment, the Borough has NO interest,which can be by pro tin the application for transfer. ) � Signature: Date: 5/9/(- :- /( With regard to the Department, the Borough HAS an interest which can be protected by protesting the application for transfer.The interest(s)to be protected are stated below: Signature: Date: _ State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 15 of 207 AGENDA ITEM #9.A. Kodiak Island Borough jjj `i1• ` �r.'r /2; ,, Community Development Department 710 Mill Bay Road -4. b /;;;-:;-/ Kodiak,Alaska 99615 Phone(907)486-9363 Fax(907)486-9396 www.kodLg iakak. RECEIVED_ FIELD REVIEW CHECK LIST SEP 2 2 2014 — DATE 9/22/2014 STREET ADDRESS _2685 Mill Bay Road KODIAK ALASKA IF LEGAL DESCRIPTION USS 3218 TR S-5A-1 TR 1 /PID# 16353 l/ OWNER ' Property: Mill Bay Plaza Associates LTD License: Safeway Inc. MAIL ADDRESS Safeway Inc.—WS 10501,P.O.Box 29093,Phoenix,AZ 55035-9093 TELEPHONE No. I (877)723-3929 PURPOSE OF Liquor License Transfer of Stock#2509 REVIEW LOT SIZE 5.18 acres ZONING B—Business Zoning District ACCESS Good CURRENT USE Retail Sales/Liquor Store DATE ESTABLISHED 1986 BUILDING SIZE 46,976 sq.ft. "AS-BUILT'ON FILE? No,construction plans only OCCUPANT LOAD Liquor Store=75 _ PARKING CALC 264 spaces required per K.I.B.C. 17.175.040 Table 1 PRK'G PLAN? Yes SIGNAGE Zoning Compliant COMMENTS/NOTES No noted current zoning actions/violations of record. Property is currently being kept in a manner that is compliant with K.I.B.C.title 17. Last review on file: 10/10/2013 Q � REVIEWER Neil B Horn --7' Z ICDICD-17 Property FileslUniled Stales SurveyslUSS 32101 Tract S-SA-112014 Safeway Liquor Rvw docx 0922/2014 Page 1 of 1 State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 16 of 207 AGENDA ITEM #9.A. Kodiak Island Borough ry, Office of the Borough Clerk r *n /;.; 710 Mill Bay Road e ' Kodiak, Alaska 99615 53 Phone (907) 486-9310 Fax (907) 486-9391 MEMO TO: Bud Cassidy,Borough Manager Karl Short, Finance Department Bill Roberts,Assessing Department Building Official Bob Pederson,Community Development Department Fire u. #13o01910aMaPariYJGYeB61agLF,HailktBSA@Hp rein RECEIVED FROM: Jessica Kilbom,CMC, Deputy Cle *fa ate/ SEP 222014 DATE: September 17,2014 aoaWcrCLERKS ocFice SUBJECT: Liquor License Transfer of Stock—Safeway,Inc. Kooin<ALA ` The Alaska Beverage Control (ABC) Board has notified the Kodiak Island Borough of a liquor license application for transfer of ownership(stock)for: From: To: License#:2509 License#:2509 License Type:Package Store License Type:Package Store D.B.A.:Safeway Liquor Store#1090 D.B.A.:Safeway Liquor Store#1090 Licensee/Applicant:Safeway.Inc. Licensee/Applicant:Safeway,Inc. Location:2685 Mill Bay Road,Kodiak,AK 99615 Location:2685 Mill Bay Road,Kodiak,AK 99615 Please see the enclosed notice from ABC Board. Per KIBC 5.01.030(A1), please indicate, with regard to your department, if the Borough has an interest which can be protected by protesting the approval of the transfer of stock. Please return the form below to the clerk's office by Friday,September 26,2014. LIQUOR LICENSE TRANSFER OF OWNERSHIP OF STOCK FOR SAFEWAY LIQUOR STORE#1090 With regard to the LZ'G l-t1 . Department,the Borough has NO interest, which can be protected by protesting t e application for transfer. Signature: l k.e.0 Robert K. Tucker Date: 9 6� I, r With regard to the Department, the Borough HAS an interest which can be protected by protesting the application for transfer.The interest(s)to be protected are stated below: Signature: Date: State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 17 of 207 AGENDA ITEM #9.A. rt Kodiak Island Borough h ` *n ` Office of the Borough Clerk *;,,.:d _ / l710 Mill Bay Road ° Kodiak, Alaska 99615 � � etc Phone (907) 486-9310 Fax (907)486-9391 MEMO TO: Bud Cassidy, Borough Manager RifiliSfirdllillEtriltheeiSS121 Bill Roberts,Assessing Department Building Official Bob Pederson,Community Development Departmen -- Bob Tucker, Engineering/Facilities Department R IVED FROM: Jessica Kilborn,CMC,Deputy Cle�.✓' SEP 2 9 2014 DATE: September 17,2014 OFFICE SUBJECT: Liquor License Transfer of Stock—Safeway,Inc. BOROUGH CLERKS ASKA The Alaska Beverage Control (ABC) Board has notified the Kodiak Island Borough of a liquor license application for transfer of ownership(stock)for: From: To: License#:2509 License it:2509 License Type:Package Store License Type:Package Store D.B.A.:Safeway Liquor Store#1090 D.B.A.:Safeway Liquor Store#1090 Licensee/Applicant:Safeway,Inc. Licensee/Applicant:Safeway,Inc. Location:2685 Mill Bay Road,Kodiak,AK 99615 Location:2685 Mill Bay Road,Kodiak,AK 99615 Please see the enclosed notice from ABC Board. Per KIBC 5.01.030 (A1), please indicate, with regard to your department, if the Borough has an interest which can be protected by protesting the approval of the transfer of stock.Please return the form below to the clerk's office by Friday,September 26,2014. LIQUOR LICENSE TRANSFER OF OWNERSHIP OF STOCK FOR SAFEWAY LIQUOR STORE#1090 With regard to the fit—\.c—nee. Department, the Borough has NO interest,which can be protected by protesting the application for transfer. Signature: c,IL j/otf 11 Date: C\\a--1\\LA With regard to the Department, the Borough HAS an interest which can be protected by protesting the application for transfer.The interest(s)to be protected are stated below: Signature: Date: State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 18 of 207 AGENDA ITEM #9.A. Kodiak Island Borough Office of the Borough Clerk 710 Mill Bay Road ° Kodiak, Alaska 99615 RkJ Phone (907) 486-9310 Fax (907)486-9391 MEMO TO: Bud Cassidy, Borough Manager Karl Short, Finance Department Bill Roberts,Assessing Department 1313103iligtOMMIT Bob Pederson, Community Development Department Fire Marshall Bob Tucker, Engineering/Facilities Department RECEIVED FROM: Jessica Kilborn,CMC, Deputy Clei DATE: September 17,2014 0 SEP 2 2 2014 SUBJECT: Liquor License Transfer of Stock-Safeway,Inc. BOROUGH CLERKS OFF•- KOOIAKALASKA The Alaska Beverage Control (ABC) Board has notified the Kodiak Island Borough of a6 ense application for transfer of ownersfig(stock)for: From: To: License#:2509 License#:2509 License Type:Package Store License Type:Package Store D.B.A.:Safeway Liquor Store#1090 D.B.A.:Safeway Liquor Store#1090 Licensee/Applicant:Safeway, Inc. Licensee/Applicant:Safeway, Inc. Location:2685 Mill Bay Road,Kodiak,AK 99615 Location:2685 Mill Bay Road,Kodiak,AK 99615 Please see the enclosed notice from ABC Board. Per KIBC 5.01.030(Al), please indicate,with regard to your department, it the Borough has an interest which can be protected by protesting the approval of the transfer of stock. Please return the form below to the clerk's office by Friday,September 26,2014. LIQUOR LICENSE TRANSFER OF OWNERSHIP OF STOCK FOR SAFEWAY LIQUOR STORE#1090 With regard to the /S/I25 Department,the Borough has NO interest, which can be protected by protesting the arfplication for transfer. Signature: Date: 9/�z//r{ With regard to the Department, the Borough HAS an interest which can be protected by protesting the application for transfer.The interest(s)to be protected are stated below: • Signature: Date: State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 19 of 207 AGENDA ITEM #9.A. Kodiak Island B.rt -• EIVED *$ �✓, Office of the Borough CI•rk$EP 2 2 2014 �1,- a—. 710 Mill Bay Ro I Kodiak, Alaska 99i 15 BpgpepryctEwCsOFFICE ' Phone (907)486-9310 Fax (r MEMO TO: Bud Cassidy, Borough Manager Karl Short, Finance Department Bill Roberts,Assessing Department Building Official Bob Pederson,Community Development Department €imeMarshell" Bob Tucker, Engineering/Facilities Department FROM: Jessica Kilborn,CMC,Deputy CI-- Tif DATE: September 17,2014 SUBJECT: Liquor License Transfer of Stock—Safeway,Inc. The Alaska Beverage Control (ABC) Board has notified the Kodiak Island Borough of a liquor license application for transfer of ownership(stock)for: From: To: License#:2509 License 4:2509 License Type:Package Store License Type:Package Store D.B.A.:Safeway Liquor Store#1090 D.B.A.:Safeway Liquor Store#1090 Licensee/Applicant:Safeway,Inc. Licensee/Applicant:Safeway,Inc. Location:2685 Mill Bay Road,Kodiak,AK 99615 Location:2685 Mill Bay Road,Kodiak,AK 99615 Please see the enclosed notice from ABC Board. Per KIBC 5.01.030(A1), please indicate, with regard to your department,if the Borough has an interest which can be protected by protesting the approval of the transfer of stock.Please return the form below to the clerk's office by Friday,September 26,2014. LIQUOR LICENSE TRANSFER OF OWNERSHIP OF STOCK FOR SAFEWAY LIQUOR STORE#1090 • With regard to theGe-i oC% Ve4:4c, - Department, the Borough has NO interest,which can be protected by protestin he application for transfer. / Signature: Date: ▪ With regard to the Department,the Borough HAS an interest which can be protected by protesting the application for transfer.The interest(s)to be protected are stated below: Signature: _ Date: State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 20 of 207 AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH AGENDA STATEMENT «n "%� NOVEMBER 6, 2014 .4. '�' 4, ASSEMBLY REGULAR MEETING TITLE: State of Alaska Alcoholic Beverage Control Board Liquor License Application for the Transfer of Ownership (Stock) (Licensee/Applicant: Safeway Inc. - Safeway Liquor Store#2522. ORIGINATOR: Jess Kilborn FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: This liquor license application is to transfer ownership of stock for Safeway Inc.: Package Store License#174 DBA Safeway Liquor Store#2522. Public hearing notices were mailed to 275 landowners as referenced below. The Clerk's Office followed the procedure in KIBC 5.01.030 New license and transfer procedure which states: A. Upon receipt of notice from the Alcoholic Beverage Control Board of the board's receipt of an application or intent to approve the transfer or issuance of a new liquor license: 1.The clerk shall investigate to determine if the borough has an interest which can be protected by protesting the approval of the application for transfer or issuance of a new liquor license; 2.The clerk shall check with the state troopers on the number of trouble reports at the place of business; 3.The clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license; and 4. The notice of intent to establish a new liquor license or transfer of location of an existing license shall be mailed to each landowner within 1,500 feet of the proposed location by the clerk. A transfer from one person to another of a liquor license, even if the location stays the same, shall be considered a request for a new liquor license by the Kodiak Island Borough. The applicant shall pay a fee based upon the cost of the notice and application processing costs to the borough. B. The assembly, after public hearing, shall determine by motion if a protest to the application is to be lodged with the Alcoholic Beverage Control Board. If a protest is lodged, the manager and attorney are authorized to use any document or evidence necessary to effectively advance the position of the borough at any hearing before the Alcoholic Beverage Control Board. RECOMMENDED MOTION: Move to voice non-protest to the State of Alaska Alcoholic Beverage Control Board Liquor License Application for the Transfer of Ownership (Stock)for Safeway Inc.: Package Store License#174 DBA Safeway Liquor Store#2522. Kodiak Island Borough State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 21 of 207 AGENDA ITEM #9.B. Kodiak Island Borough Office of the Borough Clerk 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907)486-9310 Fax (907) 486-9391 NOTICE OF PUBLIC HEARING A public hearing will be held on Thursday,November 6,the meeting will begin at 7:30 p.m. in the Borough Assembly Chambers,710 Mill Bay Road, Kodiak,Alaska before the Kodiak Island Borough Assembly to hear comments on State of Alaska Alcoholic Beverage Control Board liquor license application for transfer of stock: From: To: License#: 174 License#: 174 License Type: Package Store License Type: Package Store D.B.A.: Safeway Liquor Store#2522 D.B.A.: Safeway Liquor Store#2522 Licensee/Applicant: Safeway, Inc. Licensee/Applicant:Safeway, Inc. Location: 502 Marine Way, Kodiak,AK 99615 Location: 502 Marine Way, Kodiak,AK 99615 Per Kodiak Island Borough Code 5.01.030 New license and transfer procedure. the clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transferor issuance of the liquor license. If you do not wish to testify verbally,you may provide comments favoring or opposing in the space below. Please email your comments to njavier@kodiakak.us,fax to(907)486-9391,mail or hand deliver to the Office of the Borough Clerk by 3 p.m.on Thursday, November 6,2014. If you have any questions,please call us at(907)486-9310. Name: Mailing Address: Comments: State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 22 of 207 AGENDA ITEM #9.B. 4,,k,e j� mr THE STATE Department of Commerce, Community, \\ mob o and Economic Development Y` fI 1LASKA ALCOHOLIC BEVERAGE CONTROL BOARD .Etfitt GOVERNOR SEAN PA kN LLL 2400 Viking Drive ;TTr'—F3 Anchorage.Alacka 99501 Manx:907.263.590 Fox:907.263.59330 September 12,2014 Kodiak Island Borough Attn: Nova Javier,Borough Clerk VIA Email: njaviertPkodiakak.us Safeway Inc.:Package Store License#174 DBA Safeway Liquor Store#2522 0 New Application %Transfer of Ownership 0 Transfer of Location ❑ Restaurant Designation Permit TC('�❑-J DBA Name Change We have received an application for the above listed licenses(see attached application documents)within your jurisdiction. This i5 the notice as required under AS 04.11.520. Additional information concerning filing a"protest'by a local governing body under AS 04.11.480 is included in this letter. A local governing body as defined under AS 04.21.080(11)may protest the approval of an application(s) pursuant to AS 04.11.480 by furnishing the board and the applicant with a clear and concise written - statement of reasons in support of a protest within 60 days of receipt of this notice. If a protest is filed,the board will not approve the application unless it finds that the protest is"arbitrary,capricious and unreasonable". Instead,in accordance with AS 04.11.510(b),the board will notify the applicant that the application is denied for reasons stated in the protest. The applicant is entitled to an informal conference with either the director or the board and,if not satisfied by the informal conference,is entified to a formal hearing in accordance with AS 44.62.330-44.62-630.IF THE APPLICANT REQUESTS A HEARING, THE LOCAL GOVERNING BODY MUST ASSIST IN OR UNDERTAKE THE DEFENSE OF ITS PROTEST. Under AS 04.11.420(a),the board may not issue a license or permit fur premises in a municipality where a zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages,unless a variance of the regulation or ordinance has been approved. Under AS 04.11.420(6)municipalities must inform the board of zoning regulations or ordinances which prohibit the sale or consumption of alcoholic beverages. If a municipal zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages at the proposed premises and no variance of the regulation or ordinance has been approved,please notify us and provide a certified copy of the regulation or ordinance if you have not previously done so. Protest under AS 04-11.480 and the prohibition of sale or consumption of alcoholic beverages as required by zoning regulation or ordinance under AS 04.11.420(a)arc two separate and distinct subjects.Please bear that in mind in responding to this notice. I AS 04.21.010(d),if applicable,requires the municipality to provide written notice to the appropriate community council(s). State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 23 of 207 AGENDA ITEM #9.B. If you wish to protest the application referenced above,please do so in the prescribed manner and within the prescribed rime. Please show proof of service upon the applicant.For additional information please refer to 3 AAC 304.145,Local Governing Body Protest. Note:Applications applied for under AS 04.11.4000,3 AAC 304.335(a)(3),AS 04.11.090(e), and 3 AAC 304.660(e)must be approved by the governing body. $inccrcly, Jane Sawyer Business Registration Examiner Jane.sawyerCiPalask_a 907-269-0359 State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 24 of 207 AGENDA ITEM #9.B. State of Alaska Alcoholic Beverage Control Board Date of Notice:September 12,2014 Application Type: NEW x TRANSFER (L-I-ock) Ownership Location Name Change Governing Body: Kodiak Island Borough Community Councils: None license#: 174 License Type: Package Store D.B.A.: Safeway liquor Store#2522 Iicensee/Applicant Safeway Inc. Physical Location: 502 Marine Way,Kodiak,AK Mailing Address: PO Box 29096 MS 6531,Phoenix,A?..85038-9096 Telephone#: 623-869-3573 EIN: 94-3019135 Corp/LLC Agent: Address Phone Date and State of Good Incorporation standing? United States Corporation 9360 Glacier Hwy.Ste.202 800-927-9800 11/07/1986 Yes Company Juneau,AK 99801 Please note:the Members/Officers/Directors/Shareholders(principals)listed below are the principal members. There may be additional members that we are not aware of because they are not primary members. We have listed all principal members and those who hold at least 10%shares. Member/Officer/Director: DOB Address Phone Title/Shares(°/a) Robert I..Edwards 08/11/1955 3954 Pontina Court 925-467-3276 0 President Pleasanton,CA 94566 Robert A.Gordon 09/14/1951 24 Robert Road 925-467-3276 0 Sr.VP Orinda,Cl 94563 Bradley S.pox 12/31/1955 315 Lowell Lane West 925-467-3276 0 VP Lafayette,CA Albertson's Holdings LLC N/A 250 Parkcenter Blvd.W. N/A 100 Shareholder Plaza Boise,ID 83706 • If transfer application,current license information: License#: 174 Current D.B.A.: Safeway#2522 Current Licensee: Safeway Inc. Current l.euadon: 502 Marine Way,Kodiak,AK Additional continents: State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 25 of 207 AGENDA ITEM #9.B. Page 2 A local governing body as defined under AS 04.21.080(11)may protest the approval of an application(s) pursuant to AS 04.11480 by furnishing the board and the applicant with a clear and concise written statement of reasons in support of a protest within 60 days of receipt of this notice. If a protest is filed,the board will not approve the application unless it finds that the protest is"arbitrary,capricious and unreasonable". Instead,in accordance with AS 04.11.510(b),the board will notify the applicant that the application is denied for reasons stated in the protest The applicant is entitled to an informal conference with either the director or the board and,if not satisfied by the "• informal conference,is entitled to a formal hearing in accordance with AS 44.62.330-44.62-630.IF THE APPLICANT REQUESTS A HEARING,THE LOCAL,GOVERNING BODY MUST ASSIST IN OR UNDERTAKE THE DEFENSE OF ITS PROTEST. Under AS O4.11.420(a),the board may not issue a license or permit for premises in a municipality where a zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages,unless a variance of the regulation or ordinance has been approved. Under AS 04.11.420(6)municipalities must inform the board of zoning regulations or ordinances which prohibit the sale or consumption of alcoholic beverages. If a municipal zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages at the proposed premises and no variance of the regulation or ordinance has been approved,please notify us and provide a certified copy of the regulation or ordinance if you have not previously done so. Protest under AS 04.11.480 and the prohibition of sale or consumption of alcoholic beverages as required by zoning regulation or ordinance under AS 04.11.420(a)are two separate and distinct subjects.Please bear that in mind d.' in responding to this notice. AS 04.21.010(d),if applicable,requires the municipality to provide written notice to the appropriate community council(s). If you wish to protest the application referenced above,please do so in the prescribed manner and within the prescribed time. Please show proof of service upon the applicant.For additional information please refer to 3 AAC 304.145,Local Governing Body Protest. Note:Applications applied for under AS 04.11.400(g),3 AAC 304.335(a)(3),AS 04.11.090(e), and 3 AAC 304.660(e)must be approved by the governing body. Sincerely, .1' Jane Sawyer Business Registration Examiner m.s.w ra la 1-a.• v 907-269-0359 c+� 1.1 a'I 1 I't i 14l State of Alaska Alcoholic Beverage Control Board Liquor Lice... g q Page 26 of 207 En d 0 r 71/4- CU 91 D 0 0 0 p Safeway Liquor 2522 Kodiak W < 41 Feet x 30 Feet N A Locking tp WALK IN COOLER BEER STOPP E Relieving Door C- 0 V 13 Feet O 12FT BEER COOLER BEER e1 12FT BEER COOLER • INE BACKSTJCK Co cry O U e F 0) 15FT SPIRITS BEER 2 BEER4 m a mul l o o BEER LAYOOWN r 15PT SPIRITS BEER 3 BEERS O _0 S C WINE IAD I 5 ANCHOR ` O O ✓ ENTRANCE n vv 15FT WINELAVDQWN N TOBACCO f 0 6FT o _ LOONIER 0 0 R LIQUOR- CARTON WINE 30FT TOBACCO SFT HUMIDOR PK GIGS 005 TOBACCO _ V 57 Feet ><- 12 Peet -oCD to CD 0 N n° N rn o y to V rn to AGENDA ITEM #9.8. 09/26/2014 15:36 9074860023 KODIAK POLICE DEPT PAGE 02/03 09/19/2814 84:43 9074369391 KIE CLERKS PACE 91 �a4 . Kodiaceko d Borough � �� � Office of the Borough Clerk 00 -Z4:".• 710 Mill Bay Road k Kodiak,Alaska 99615 Phone(907)486-9310 Fax (907)486-9391 September 19,20171. RECEIVED i . Cl ,tof Kodiak ; KPD Dispatch I SEP 2 9 2014 -..—___:291_80 Mill B Road ' SENT VIA FAX 4E6-8023 KodlaK,AK9 T5 —1 BOROUGH CLERK'S OFFICE Dear Sergeant Hatfield: KODIAK.ALASKA The Alaska Beverage Control Board notified the Kodiak Island Borough of a liquor license application for transfer of stock for. From: To: License ft:174 License#:174 License Type:Package Store License Type:Package Store D.B.A.:Safeway Liquor Store#2522 D.B.A.:Safeway Liquor Store 02522 Licensee/Applicant Safeway,Inc. Licensee/Applicant Safeway.Inc. Location:502 Marine Way,Kodiak,AK 99615 Location:502 Marine Way,Kodiak,AK 99615 ' Per 13630 5.01.030 New license and transfer procedure(A2).Upon receipt of notice from the Alcoholic Beverage Control Board of the board's receipt of an application or intent to approve the transfer or issuance of a new ffquor license,the clerk shall check with the state troopers on the number of trouble reports at the place of business.Please complete the information below and fax your response to 486-9391 by Friday.Sectembef 26.2014. The • y , fea ilo J..'+�: " .sir,CMC rr Clerk LIQUOR LICENSE TRANSFER OF STOCK FOR SAFEWAY LIQUOR STQ.0 o There were�NO trouble reports far this place of business in the last twelve months. �Tnere ha of trouble reports for this place of business In the last twelve months. Please explain below what kind of trouble reports were received(fighting, under aged drinking, minors on premises, leek of TAM cards, and/or any other calls that required law enforcement to vistt the establishment). I • WPI,Yn1nct . 1 ' S t)a ,'•6p` k f an NA , 'I"4. Phraya. -7‘c-23-11, Signature: -RAW; Date: 912k/114 State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 28 of 207 AGENDA ITEM #9.B. � y Kodiak Island Borough aa Office of the Borough Clerk•,. 710 Mill Bay Road Kodiak, Alaska 99615 E 'K Phone (907) 486-9310 Fax (907) 486-9391 MEMO TO: 'Bud:Cassidy„Borough,Manager.:..: Karl Short, Finance Department Bill Roberts,Assessing Department Buil.'-: • Bob Pederson, Community Development Department Fire arshMECEIVED Bob Tucker, Engineering/Facilities Department FROM: Jessica Kilborn,CMC, Deputy CI-1 o. SEP 2 9 2014 DATE: September 19,2014 BOROUGH CLERK'S OFF lcE SUBJECT: 'Liquor License?Transfer of Ownership(Stock) ',Safeway,!Inc.(42 KODAK'nL^sKa The Alaska Beverage Control (ABC) Board has notified the Kodiak Island Borough of a liquor license application for:transfebfof Stunk for: From: To: License#:174 License#: 174 License Type:Package Store License Type:Package Store D.B.A.:Safeway Liquor Store#2522 D.B.A.:Safeway Liquor Store#2522 Licensee/Applicant:Safeway, Inc. Licensee/Applicant:Safeway, Inc. Location:502 Marine Way,Kodiak,AK 99615 Location:502 Marine Way,Kodiak,AK 99615 Please see the enclosed notice from ABC Board. Per KIBC 5.01.030(A1), please indicate, with regard to your department, if the Borough has an interest which can be protected by protesting the approval of the transfer of stock. Please return the form below to the clerk's office by Friday,September 26,2014. LIQUOR LICENSE TRANSFER OF OWNERSHIP OF STOCK FOR SAFEWAY LIQUOR STORE#2522 With regard to the/1.4.•/ -rere Department, the Borough has NO interest, which can be protected by protesting the application for transfer. Signature: 6e- Date: 91/4_5'444 With regard to the Department, the Borough HAS an interest which can be protected by protesting the application for transfer.The interest(s)to be protected are stated below: • Signature: Date: State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 29 of 207 AGENDA ITEM #9.B. ,_ Kodiak Island Borough n Office of the Borough Clerk w� as a � 1 ge 710 Mill Bay Road Kodiak, Alaska 99615 ac�+' Phone (907) 486-9310 Fax (907) 486-9391 MEMO TO: Bud Cassidy,Borough Manager Karl Short, Finance Department 'Bill'Roberts,AssessingDepartment:+ Building Official Bob Pederson,Community Development Department Fire Marshall Bob Tucker, Engineering/Facilities Department FROM: Jessica Kilborn,CMC, Deputy CI=I�� ? RECEIVED DATE: September 19,2014 SEP 1 :n14 SUBJECT; Liquor License Transfer of Ownership(Stock)-Safeway, Ina( 252a Oeotroe CLERK':;OFFIC .•11M. r KODIAK,p -c..A The Alaska Beverage Control (ABC) Board has notified the Kodiak Island :oroug - r ^-�'1.4 application for transfer of stock for: r From: To: License#:174 License k: 174 License Type:Package Store License Type:Package Store D.B.A.:Safeway Liquor Store#2522 D.B.A.:Safeway Liquor Store#2522 Licensee/Applicant:Safeway,Inc. Licensee/Applicant:Safeway,Inc. Location:502 Marine Way,Kodiak,AK 99615 Location:502 Marine Way,Kodiak,AK 99615 Please see the enclosed notice from ABC Board. Per KIBC 5.01.030 (A1), please indicate, with regard to your department, if the Borough has an interest which can be protected by protesting the approval of the transfer of stock. Please return the form below to the clerk's office by Friday,September 26,2014. LIQUOR LICENSE TRANSFER OF OWNERSHIP OF STOCK FOR SAFEWAY LIQUOR STORE#2522 • With regard to the 4 Rc trim G Department, the Borough has NO interest, which can be protected by/protestin a cation for transfer. '/ Signature:(IA - Date: `l(1/yy • With regard to the Department, the Borough HAS an interest which can be protected by protesting the application for transfer.The interest(s)to be protected are stated below: Signature: Date: State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 30 of 207 AGENDA ITEM #9.B. r Kodiak Island Borough Office of the Borough Clerk 710 Mill Bay Road ifla Kodiak, Alaska 99615 Phone (907) 486-9310 Fax (907) 486-9391 MEMO TO: Bud Cassidy,Borough Manager Karl Short, Finance Department Bill Roberts,Assassin De artment Building Official Bob PederSoEngineering/Facilitieso niDevelopmenfDepartm@htr Fire Marshall Bob Department ds ,,,rc� FROM: Jessica Kilborn,CMC, Deputy CI- ) W'\ DATE: September 19,2014 SUBJECT: Liquor License Transfer of Ownership(Stock)—Safeway, Inc.(#2522) The Alaska Beverage Control (ABC) Board has notified the Kodiak Island Borough of a liquor license application for transfer of stock for: From: To: License#: 174 License#: 174 License Type:Package Store License Type:Package Store D.B.A.:Safeway Liquor Store#2522 D.B.A.:Safeway Liquor Store#2522 Licensee/Applicant:Safeway, Inc. Licensee/Applicant:Safeway,Inc. Location:502 Marine Way,Kodiak,AK 99615 Location:502 Marine Way,Kodiak,AK 99615 Please see the enclosed notice from ABC Board. Per KIBC 5.01.030(A1), please indicate, with regard to your department, if the Borough has an interest which can be protected by protesting the approval of the transfer of stock. Please return the form below to the clerk's office by Friday,September 26,2014. LIQUOR LICENSE TRANSFER OF OWNERSHIP OF STOCK FOR SAFEWAY LIQUOR STORE 112522 With regard to the(ov..u,r,ATYI)v.74.4Sr Department, the Borough has NO interest,which can be protected by pr. •sti . the application for transfer. Signature: Date: 74.2—.4 With regard to the Department, the Borough HAS an interest which can be protected by protesting the application for transfer.The interest(s)to be protected are stated below: Signature: Date: State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 31 of 207 AGENDA ITEM #9.B. Kodiak Island Borough A vi; / Community Development Department i1 k 710 Mill Bay Road Kodiak,Alaska 99615 .i R Phone(907)486-9363 Fax(907)486-999.6 r www.kodiakakus RECEIVED_ FIELD REVIEW CHECK LIST SEP 2 2 2014 DATE 9/22/2014 wa uce cLrK^ F'� STREET ADDRESS 502 Marine Wa , PID# 15510 xm-nx � LEGAL DESCRIPTION New Kodiak Bk 5 Lot 5A ; ht wr ' OWNER Property: Alagnak Inc. License: Safeway Inc. MAIL ADDRESS Safeway Inc.—P.O.Box 29093 MS 6531,Phoenix,AZ 6503B-9093 TELEPHONE No. 623-869-3573 - PURPOSE OF Liquor License Transfer of Stock# 174 REVIEW LOT SIZE 0.12 acres ZONING B—Business Zoning District ACCESS Good CURRENT USE Retail Sales/Liquor Store DATE ESTABLISHED 1995 BUILDING SIZE 10,400 sq.ft. "AS-BUILT'ON FILE? No, construction plans only OCCUPANT LOAD PARKING CALC Downtown exemption <' PRK'G PLAN? N/A SIGNAGE Zoning Compliant COMMENTS/NOTES No noted current zoning actions/violations of record. Property is currently being kept in a manner that is compliant with K.I.B.C. title 17. REVIEWER Neil B Horn a+1 s.1 ".l 7.I00-17 Properly FilesWew Kodiai0Block 051Lots 5.72014 Safeway Liquor Store R,rw.docx 0922/2014 Page 1 of 1 Lei LI! E.I t=i State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 32 of 207 -ti AGENDA ITEM #9.B. Kodiak Island Borough Office of the Borough Clerk t s i 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9310 Fax (907) 486-9391 MEMO TO: Bud Cassidy,Borough Manager Karl Short, Finance Department Bill Roberts,Assessing Department Building Official Bob Pederson,Community Development Department Fire Marshall •.BobTucker.Engineering/Facilities Department RECEIVED FROM: Jessica Kilborn, CMC,Deputy Cl:yyt1 DATE: September 19,2014 • SPP Z 2014 SUBJECT: Liquor License Transfer of Ownership(Stock)—Safeway,Inc.(42{5 lea CLERKS OFFICE OOIAK.ALASKA The Alaska Beverage Control (ABC) Board has notified the Kodiak Island Borough of a liquor license application for transfer of stock for: From: To: License 4: 174 License 4: 174 License Type:Package Store License Type:Package Store D.B.A.:Safeway Liquor Store#2522 D.B.A.:Safeway Liquor Store#2522 Licensee/Applicant:Safeway.Inc. Licensee/Applicant:Safeway,Inc. Location:502 Marine Way,Kodiak,AK 99615 Location:502 Marine Way,Kodiak,AK 99615 Please see the enclosed notice from ABC Board. Per KIBC 5.01.030(A1), please indicate,with regard to your department, if the Borough has an interest which can be protected by protesting the approval of the transfer of stock.Please return the form below to the clerk's office by Friday,September 26,2014. LIQUOR LICENSE TRANSFER OF OWNERSHIP OF STOCK FOR SAFEWAY LIQUOR STORE#2522 With regard to the CaJ& i-4c_ Department,the Borough has NO interest, which can be protected by protesting th application for transfer. Signature.l Robert K.Tucker Date: 1- With regard to the Department, the Borough HAS an interest which can be protected by protesting the application for transfer.The interest(s)to be protected are stated below: Signature: Date: State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 33 of 207 AGENDA ITEM #9.B. earir = Kodiak Island Borough w, 5-,7.0--• Office of the Borough Clerk 1t* 710 Mill Bay Road Kodiak, Alaska 99615 ,+ Phone (907) 486-9310 Fax (907)486-9391 MEMO TO: Bud Cassidy,Borough Manager Karl Short, Finance Department Bill Roberts,Assessing Department Buildi nffirrial Bob Pederson,Community Development Department Fire arshaRECEIVED Bob Tucker,Engineering/Facilities Department FROM: Jessica Kilborn, CMC,Deputy C lt, SEP 2 9 2014 I DATE: September 19,2014 BOROUGH CLERK'S OFFICE SUBJECT: Liquor License Transfer of Ownership(Stock)—Safeway, Inc.( 2522) KODIAKALASKA The Alaska Beverage Control (ABC) Board has notified the Kodiak Island Borough of a liquor license application for transfer of stock for: From: To: License#: 174 License#:174 License Type:Package Store License Type:Package Store D.B.A.:Safeway Liquor Store 442522 D.B.A.:Safeway Liquor Store#2522 Licensee/Applicant:Safeway,Inc. Licensee/Applicant:Safeway, Inc. Location:502 Marine Way,Kodiak,AK 99615 Location:502 Marine Way,Kodiak,AK 99615 Please see the enclosed notice from ABC Board. Per KIBC 5.01.030 (A1),please indicate,with regard to your department, if the Borough has an interest which can be protected by protesting the approval of the transfer of stock.Please return the form below to the clerk's office by Friday,September 26,2014. LIQUOR LICENSE TRANSFER OF OWNERSHIP OF STOCK FOR SAFEWAY LIQUOR STORE#2522 ✓ With regard to the Y„-io-c\Ce Department, the Borough has NO interest, which can be protected by protesting the application for transfer. Signature:,, � Date: '(2'-1\ 1y ✓ With regard to the Department, the Borough HAS an interest which can be protected by protesting the application for transfer.The interest(s)to be protected are stated below: Signature: Date: State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 34 of 207 AGENDA ITEM #9.B. Kodiak Island Borough Office of the Borough Clerk 710 Mill Bay Road + + ° Kodiak, Alaska 99615 Phone (907)486-9310 Fax (907) 486-9391 MEMO TO: Bud Cassidy, Borough Manager Karl Short, Finance Department Bill Roberts,Assessing Department Building Official, Bob Pederson, Community Development Department Fire M rsnaRECEIVED Bob Tucker, Engineering/Facilities Departmentt. f[ FROM: Jessica Kilborn,CMC, Deputy Cl SEP 2 2 2014 DATE: September 19,2014 , BOROUGH CLERK'S OFFI SUBJECT: Liquor License Transfer of Ownership(Stock)-Safeway,Inc.(4 c22) KODIAK,ALASKA The Alaska Beverage Control (ABC) Board has notified the Kodiak Island Borough of a liquor II ns application for transfer of stock for: From: To: License 4:174 License 1f:174 License Type:Package Store License Type:Package Store D.B.A.:Safeway Liquor Store 42522 D.B.A.:Safeway Liquor Store 52522 Licensee/Applicant:Safeway,Inc. Licensee/Applicant:Safeway,Inc. Location:502 Marine Way,Kodiak,AK 99615 Location:502 Marine Way,Kodiak,AK 99615 Please see the enclosed notice from ABC Board. Per KIBC 5.01.030 (A1), please indicate, with regard to your department, if the Borough has an interest which can be protected by protesting the approval of the transfer of stock. Please return the form below to the clerk's office by Friday.September 26,2014. LIQUOR LICENSE TRANSFER OF OWNERSHIP OF STOCK FOR SAFEWAY LIQUOR STORE#2522 With regard to the 4/d77 Department, the Borough has NO interest, which can be protected by protesting the-application for transfer. Signature: Date: 9/2-174 y fr With regard to the Department, the Borough HAS an interest which can be protected by protesting the application for transfer.The interest(s)to be protected are stated below: Signature: Date: State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 35 of 207 AGENDA ITEM #9.B. RECEIVED 1,.,e,' �t Kodiak Island Borough tr�* Office of the Borough Clerk SEP 2 2 2014 0�0- 710 Mill Bay Road f ✓ b B0 ROUGH CLERK'S OM ' mak, sw Kodiak, Alaska 99615 KODIAK.ALASKA --�, Phone (907)486-9310 Fax (907)486-9391 MEMO TO: Bud Cassidy,Borough Manager Karl Short, Finance Department Bill Roberts,Assessing Department Building Official Bob Pederson,Community Development Department Fire.Marshalt Bob Tucker,Engineering/Facilities Department FROM: Jessica Kilborn,CMC,Deputy Cl: •0DATE: September 19,2014 • SUBJECT: Liquor License Transfer of Ownership(Stock)—Safeway,Inc.(#2522) The Alaska Beverage Control (ABC) Board has notified the Kodiak Island Borough of a liquor license application for transfer of stock for: From: To: License#:174 License#:174 License Type:Package Store License Type:Package Store D.B.A.:Safeway Liquor Store#2522 D.B.A.:Safeway Liquor Store#2522 Licensee/Applicant:Safeway,Inc. Licensee/Applicant:Safeway, Inc. Location:502 Marine Way,Kodiak,AK 99615 Location:502 Marine Way,Kodiak,AK 99615 Please see the enclosed notice from ABC Board. Per KIBC 5.01.030(A1), please indicate, with regard to your department, if the Borough has an interest which can be protected by protesting the approval of the transfer of stock.Please return the form below to the clerk's office by Friday,September 26,2014. LIQUOR LICENSE TRANSFER OF OWNERSHIP OF STOCK FOR SAFEWAY LIQUOR STORE#2522 ✓ With regard to the G}{ . (&a Lta Frc.Department, the Borough has NO interest, which can be protected by prote ing the application for transfer. Signature: ll IL,1 Date: tit iff • With regard to the Department, the Borough HAS an interest which can be protected by protesting the application for transfer.The interest(s)to be protected are stated below: Signature: Date: State of Alaska Alcoholic Beverage Control Board Liquor Lice... Page 36 of 207 AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH AGENDA STATEMENT el,:045.,;__. :4.,,,,,,---N NOVEMBER 6, 2014 ,,,,,, ASSEMBLY REGULAR MEETING " 11 TITLE: Election of the Deputy Presiding Officer. ORIGINATOR: Nova Javier FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: KIBC 2.30.040 Organization and deputy presiding officer. A.Organization.The assembly shall annually, at the November meeting, elect from its members a deputy presiding officer to serve at the assembly's pleasure. B. Election of the deputy presiding officer of the assembly shall be in the following manner: 1. As the first order of new business, nominations for deputy presiding officer shall be opened. 2. Nominations may be made by any member of the assembly. 3. At the close of nominations, a ballot shall be taken. The clerk shall distribute, collect, and with the assistance of one other person, tally the ballots. The clerk shall announce the results. 4.A majority vote of the assembly shall be required for election. 5. If no majority is cast for any candidate, the candidate with the fewest ballots shall be dropped from the list of candidates until there are two remaining and balloting shall continue until one candidate is elected. C. Deputy Presiding Officer. The deputy presiding officer shall preside as the chair at assembly meetings in the absence of the mayor. If at any meeting the deputy presiding officer is not present, or is unable to act, the senior assembly member present shall preside as the chair. It has been the practice that the Deputy Presiding Officer(DPO) attends agenda setting. The DPO may also be called upon to attend events in the absence of the Mayor. RECOMMENDED MOTION: Move to nominate as Deputy Presiding Officer. Kodiak Island Borough Election of the Deputy Presiding Officer. Page 37 of 207 AGENDA ITEM #13.B.1. KODIAK ISLAND BOROUGH AGENDA STATEMENT r•' 4r' 'r' NOVEMBER 6, 2014 �, ASSEMBLY REGULAR MEETING TITLE: Contract No. FY2015-17 Fire and Rescue Mutual Aid Agreement the City of Kodiak and Fire Protection Area No. 1 (Bayside Fire Station). ORIGINATOR: Meagan Christiansen FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: This agreement is between the City of Kodiak, Kodiak Island Borough, Fire Protection Area No. 1, and Bayside Volunteer Fire Station. The Borough fire protection areas covering the Bayside and Womens Bay Service Areas maintain fire and rescue mutual aid agreements between the Borough Volunteer Fire Stations (Bayside and Womens Bay) and the City of Kodiak Fire Department for the mutual protection of life and property pursuant to Alaska Statute 18.70.150-160 (relating to the adoption of mutual fire aid agreements) and Article X, 13 of the Alaska Constitution (authorizing intergovernmental agreements for cooperative or joint administration of municipal functions or powers). The mutual aid agreements have expired and require renewal. Past agreements and staff recommendations are for the Borough-City agreements to be for five-year terms each. The City and the Borough wishes to renew the fire and rescue mutual aid agreements in order to memorialize their current understanding and expectations with regard to the furnishing of firefighting and emergency services outside the normal and regular service areas of each entity.The mutual aid agreements provide an outline of expectations that include command and control,joint procedures, and interoperable communication procedures as established by the Fire Chiefs of each party. RECOMMENDED MOTION: Move to authorize the manager to execute Contract No. FY2015-17 Fire and Rescue Mutual Aid Agreement between the City of Kodiak, Kodiak Island Borough, Fire Protection Area No. 1, and Bayside Volunteer Fire Station. Kodiak Island Borough Contract No. FY2015-17 Fire and Rescue Mutual Aid Agreement ... Page 38 of 207 AGENDA ITEM #13.8.1. FIRE AND RESCUE MUTUAL AID AGREEMENT This Agreement is made and entered into by and between the City of Kodiak('the City") and the Kodiak Island Borough, Fire Protection Area No. I. Bayside Fire Station ("Bayside"). RECITALS (a) The City and Bayside acknowledge the possibility that fires or other public emergencies may occur within their respective jurisdictions which could reach such proportions as to he impossible to control with their own local equipment, personnel, and resources and therefore find it appropriate That this Agreement be entered into for the mutual protection of life and property pursuant to AS 18.70.150-160(relating to the adoption of mutual fire aid agreements)_Article X, §I3 of the Alaska Constitution (authorizing intergovernmental agreements for cooperative or joint administration of municipal functions or powers). (b) The City and Bayside are desirous of entering into this Fire and Rescue Mutual Aid Agreement in order to memorialize their current understandings and expectations with regard to the furnishing of fire fighting and emergency services outside the normal and regular area of service by each party. NOW,'I7-IEREFORE, for and in consideration of the mutual promises,covenants, terms and conditions herein contained the parties agree as follows: I. Furnishing of Emergency Fire formally disavow any intention to create, Fighting and Rescue Assistance through the execution of this or any other (a) Each party agrees to respond, to the agreement or through any course of past or extent it deems reasonably prudent and future conduct,a binding contractual right to possible, to requests for assistance front the require the other to respond,or to respond at other and to furnish fire fighting and a particular level of resources, to requests emergency rescue services, utilizing paid for assistance. and volunteer fire fighters, and fire fighting (b) The term "request for assistance' apparatus and equipment owned and shall mean a request for firefighting or operated by each of the parties. The emergency aid made by the fire chief, or judgment as to whether or not it is other personnel who have been authorized reasonably prudent and possible to respond by the chief of the requesting fire to a given request and, if so, to what extent department to make such a request, and with what resources, shall rest exclusively with the party from whom such assistance is sought. Both parties hereby Fire and Rescue Mutual Aid Agreement—City/Bayside Page 1 of Contract No. FY2015-17 Fire and Rescue Mutual Aid Agreement ... Page 39 of 207 AGENDA ITEM #13.6.1. 2. Determination of Priority (b) Emergency Scene Management It is mutually understood and agreed that The requesting fire chief, or his the dispatch of an' personnel or equipment authorized representative, may request that a in response to a request for assistance shall responding fire chief, or his authorized be subordinate to the needs and representative, assume management responsibilities of the responding lire authority over the control and direction of department as determined by its fire chief all or any part of the fire fighting operations and that his or her judgment as to the level at the fire or emergency; however, the of resources which should be withheld in requesting fire chief shall not, by order to respond to any actual or potential relinquishing such control, be relieved of his requests for assistance or public overall control and responsibility for the emergencies within the geographical area operation. regularly served by the responding party shall be conclusive. No violation of this (c) Control of Personnel Agreement shall be considered to have Notwithstanding any other provision occurred if, for any reason, in the judgment herein, the officers, lire fighters and other of the responding fire chief, a response to a personnel of each fire fighting organization, request for assistance made by the other both the responding or the requesting units, party to this Agreement might jeopardize the shall remain under the control and direction fire or other protection provided to the of their own tire chief or his authorized geographical area regularly served by the representative and shall not become the responding party, agent, employees, or representatives of any other party. 3. Non-liability Without limiting the generality of the (d) Right to Protect Personnel and foregoing it is explicitly agreed that a party Equipment to this Agreement shall not be responsible or Each fire chief, both responding and liable for any loss or claims which may requesting, and their authorized result front a failure to respond to a request representative, shall have and retain the right for assistance received from the other party, to refuse to commit their personnel or or from an alleged tililure to respond in a equipment to any position which is prompt or timely manner. considered unreasonably dangerous to lith of any of their personnel, another person,or to 4. Operational Control equipment. A fire chief, or his authorized (a) Control of Fire Fighting representative, shall have the sole and The fire chief of the party requesting exclusive right and discretion to determine assistance, or his authorized representative, the extent and imminence of any such shall have the sole responsibility for danger. conducting all fire fighting or emergency operations at the scene; however, such 5. Costs and Expense requesting fire chief may delegate Each party shall be responsible for all of management authority over all or any part of its own costs or expense, incurred in such operations to any responding fire chief maintaining its equipment, insurance as provided in(h)below. coverage, apparatus, paying salaries, and any and all other items of cost or expense associated with providing services pursuant Fire and Rescue Mutual Aid Agreement—Cily/Bayside Pace 2 oft Contract No. FY2015-17 Fire and Rescue Mutual Aid Agreement ... Page 40 of 207 AGENDA ITEM #13.8.1. to this Agreement: provided, however, that 8. Not Employees or Agents expendable fire fighting material used or Nothing in this Agreement shall be expended by a responding party in its construed to render or establish any officer, activities at the scene, such as fire fighting employee or volunteer of any one of the foam, shall be replaced by the party that parties the agent, employee, representative issued the request for assistance if the or volunteer of any of the other parties and responding party expending such materials all such personnel shall be and remain, for serves a written claim therefore upon the all purposes and at all times, the personnel requesting party not later than sixty (60) of the party providing such personnel. days after such materials were used or expended. 9. No Warranty By entering into this Agreement, or 6. Damage and Loss taking any action pursuant to it,neither party With the exception of replacement of is making any representation or warranty, expendable fire fighting materials as whether express or implied, concerning the provided above. any loss or damage to fire training or reliability of its personnel or that apparatus or other equipment of the of the other patty. or with respect to the responding party incurred or arising out of safety, durability or reliability of its fire activities in responding to a request for fighting apparatus or equipment or that of assistance pursuant to this Agreement, the other party. Each party expressly including any loss which may occur while disclaims any such express or implied the responding party is traveling to the approval or warranty. scene, working at the scene, or returning therefrom, shall be the responsibility of, and 10.No Duty to Inhabitants or Third shall be paid by, such party responding to Parties the request for assistance. This Agreement shall not be construed as creating or giving rise to any duties on the 7. Immunities to Continue part of either party toward the inhabitants of This Agreement is not intended to,and it the geographical area regularly served by the shall not be construed to, waive, relinquish, other or to the owners of property within alter, amend or vitiate in any manner such area. The parties hereby' disclaim any whatsoever, the privileges or immunities intention of creating third party beneficiaries otherwise provided by law to either of the to this Agreement. parties hereto or to any of their officers, employees, volunteers or other agents, I I. Procedures whether in the course of responding to a The lire chiefs of the parties shall request for assistance under this Agreement establish the manner and method of or otherwise. Each party and all such requesting assistance for lire or other individuals shall have and retain all emergency response under this Agreement. privileges and immunities otherwise Each party shall develop and maintain a applicable to the performance of the same or communication system, which will facilitate similar functions within the party's own the procedures agreed upon. area. Fire and Rescue Mutual Aid Agreement—City/Bayside Page 3 of4 Contract No. FY2015-17 Fire and Rescue Mutual Aid Agreement ... Page 41 of 207 AGENDA ITEM #13.8.1. 12. Hazardous Materials Assistance for any emergency involving hazardous materials or hazardous wastes in Fire Protection Area No. I, or in the City will be in accordance with the Terms of this agreement. 13. Effective Date and'Term This term of this agreement is for (5) years and shall become effective upon the date specified in Section 2 of City of Kodiak Ordinance No. 1327 and upon approval by the Kodiak Island Borough.This Agreement may he terminated by either party by providing written notice to the other party not less than thirty (30) days prior to the desired date of termination. CITY OF KODIAK KODIAK ISLAND BOROUGH Recommended for Approval: Recommended for Approval: • Rome Kamai Robert Himes Fire Chief Fire Chief Dated: Dated: Approved: Approved: Aimee Kniaziowski Charles F.Cassidy,Jr. City Manager Borough Manager Dated: Dated: Attest: Attest: Debra Marlar Nova Javier City Clerk Borough Clerk Dated: Dated: Fire and Rescue Mutual Aid Agreement—City/Bayside Page J ort Contract No. FY2015-17 Fire and Rescue Mutual Aid Agreement ... Page 42 of 207 AGENDA ITEM #13.B.2. KODIAK ISLAND BOROUGH ArRiThs AGENDA STATEMENT '1;101'. w /:'i•`• NOVEMBER 6, 2014 .. ,' ASSEMBLY REGULAR MEETING TITLE: Contract No. FY2015-18 Fire and Rescue Mutual Aid Agreement Between City of Kodiak and Womens Bay Service Area (Womens Bay Fire Station). ORIGINATOR: Meagan Christiansen FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: This agreement is between the City of Kodiak, Kodiak Island Borough, Womens Bay Service Area (Womens Bay Volunteer Fire Station). The Borough fire protection areas covering the Bayside and Womens Bay Service Areas maintain fire and rescue mutual aid agreements between the Borough Volunteer Fire Stations (Bayside and Womens Bay) and the City of Kodiak Fire Department for the mutual protection of life and property pursuant to Alaska Statute 18.70.150-160 (relating to the adoption of mutual fire aid agreements) and Article X, 13 of the Alaska Constitution (authorizing intergovernmental agreements for cooperative or joint administration of municipal functions or powers). The mutual aid agreements have expired and require renewal. Past agreements and staff recommendations are for the Borough-City agreements to be for five-year terms each. The City and the Borough wishes to renew the fire and rescue mutual aid agreements in order to memorialize their current understanding and expectations with regard to the furnishing of firefighting and emergency services outside the normal and regular service areas of each entity. The mutual aid agreements provide an outline of expectations that include command and control,joint procedures, and interoperable communication procedures as established by the Fire Chiefs of each party. RECOMMENDED MOTION: Move to authorize the manager to execute Contract No, FY2015-18 Fire and Rescue Mutual Aid Agreement Between City of Kodiak, Kodiak Island Borough, and Womens Bay Service Area (Womens Bay Fire Station). Kodiak Island Borough Contract No. FY2015-18 Are and Rescue Mutual Aid Agreement ... Page 43 of 207 AGENDA ITEM #13.6.2. FIRE AND RESCUE MUTUAL AID AGREEMENT This Agreement is made and entered into by and between the City of Kodiak("the City") and the Kodiak Island Borough Womens Bay Service Area("Womens Bay"). RECITALS (a) The City and Womens Bay acknowledge the possibility that fires or other public emergencies may occur within their respective jurisdictions that could reach such proportions as to be impossible to control with their own local equipment,personnel, and resources and, therefore, find it appropriate that this Agreement be entered into for the mutual protection of life and property pursuant to AS 18.70.150-160 (relating to the adoption of mutual fire aid agreements), Article X. §13 of the Alaska Constitution (authorizing intergovernmental agreements for cooperative or joint administration of municipal functions or powers). (b) The City and Womens Bay arc desirous of entering into this Fire and Rescue Mutual Aid Agreement in order to memorialize their current understandings and expectations with regard to the furnishing of fire fighting and emergency services outside the normal and regular area of service by each party. NOW,THEREFORE,for and in consideration of the mutual promises,covenants, terms and conditions herein contained the parties agree as follows: I. Furnishing of Emergency Fire through the execution of this or any other Fighting and Rescue Assistance agreement or through any course of past or (a) Each party agrees to respond, to the future conduct,a binding contractual right to extent it deems reasonably prudent and require the other to respond,or to respond at possible, to requests for assistance from the a particular level of resources, to requests other and to furnish fire lighting and for assistance. emergency rescue services, utilizing paid (h)The term `request for assistance" and volunteer fire fighters, and fire fighting shall mean a request for firefighting or apparatus and equipment owned and emergency aid made by the lire chief, or operated by each of the parties. The other personnel who have been authorized judgment as to whether or not it is by the chief of the requesting fire reasonably prudent and possible to respond department to make such a request. to a given request and, if so, to what extent and with what resources, shall rest 2. Determination of Priority exclusively with the party front whom such It is mutually understood and agreed that assistance is sought. Both parties hereby' the dispatch of any personnel or equipment formally disavow any intention to create, in response to a request for assistance shall Fire and Rescue Mutual Aid Agreement—City/Womens Bay Page I of 4 Contract No. FY2015-18 Fire and Rescue Mutual Aid Agreement .,, Page 44 of 207 AGENDA ITEM #13.6.2. he subordinate to the needs and authority over the control and direction of responsibilities of the responding lire all or any part of the fire fighting operations department as determined by its fire chief at the fire or emergency; however, the and that his or her judgment as to the level requesting fire chief shall not, by of resources which should be withheld in relinquishing such control, be relieved of his order to respond to any actual or potential overall control and responsibility for the requests for assistance or public operation. emergencies within the geographical area regularly served by the responding party (c) Control of Personnel shall he conclusive. No violation of this Notwithstanding any other provision Agreement shall be considered to have herein, the officers, fire lighters and other occurred if, for any reason, in the judgment personnel of each fire fighting organization, of the responding fire chief, a response to a both the responding or the requesting units, request for assistance made by the other shall remain under the control and direction party to this Agreement might jeopardize the of their own fire chief or his authorized fire or other protection provided to the representative and shall not become the geographical area regularly served by the agent, employees_ or representatives of any responding party. other party. 3. Non-liability (d) Right to Protect Personnel and Without limiting the generality of the Equipment foregoing it is explicitly agreed that a party Each fire chief, both responding and to this Agreement shall not be responsible or requesting, and their authorized • liable for any loss or claims which may representative,shall have and retain the right result from a failure to respond to a request to refuse to commit their personnel or lbr assistance received from the other party, equipment to any position which is or from an alleged failure to respond in a considered unreasonably dangerous to life of prompt or timely manner. any of their personnel, another person, or to equipment. A fire chief, or his authorized 4. Operational Control representative, shall have the sole and (a) Control of Fire Fighting exclusive right and discretion to determine The fire chief of the party requesting the extent and imminence of any such assistance, or his authorized representative, danger. shall have the sole responsibility for conducting all fire lighting or emergency 5. Costs and Expense operations at the scene: however, such Each party shall be responsible for all of requesting fire chief may delegate its own costs or expense, incurred in management authority over all or any part of maintaining its equipment, insurance such operations to any responding fire chief coverage, apparatus, paying salaries, and as provided in(b)below. any and all other items of cost or expense associated with providing services pursuant (b) Emergency Scene Management to this Agreement: provided, however, that The requesting fire chief, or his expendable fire fighting material used or authorized representative, may request that a expended by a responding party in its responding fire chief, or his authorized activities at the scene, such as fire fighting representative, assume management foam_ shall be replaced by the party that Fire and Rescue Mutual Aid Agreement—City/Womens Bay Page 2 of 4 Contract No. FY2015-18 Fire and Rescue Mutual Aid Agreement ... Page 45 of 207 AGENDA ITEM #13.6.2. issued the request for assistance if the all purposes and at all times, the personnel responding party expending such materials of the party providing such personnel. serves a written claim therefore upon the requesting party not later than sixty (60) 9. No Warranty days after such materials were used or By entering into this Agreement, or expended. taking any action pursuant to it, neither party is making.any representation or warranty. 6. Damage and Loss whether express or implied, concerning the With the exception of replacement of training or reliability of its personnel or that expendable fire fighting materials as of the other party, or with respect to the provided above, any loss or damage to fire safety, durability or reliability of its fire apparatus or other equipment of the lighting apparatus or equipment or that of responding party incurred or arising out of the other party. Each party expressly activities in responding to a request for disclaims any such express or implied assistance pursuant to this Agreement, approval or warranty. including any loss which may occur while the responding party is traveling to the 10.No Duty to Inhabitants or Third scene, working at the scene, or returning Parties therefrom, shall be the responsibility of and This Agreement shall not he construed shall be paid by, such party responding to as creating or giving rise to any duties on the the request for assistance. part of either party toward the inhabitants of the geographical area regularly served by the 7. Immunities to Continue other or to. the owners of property within This Agreement is not intended to,and it such area. The parties hereby disclaim any shall not be construed to, waive, relinquish, intention of creating third party beneficiaries alter, amend or vitiate in any manner to this Agreement. whatsoever, the privileges or immunities otherwise provided by law to either of the I I. Procedures parties hereto or to any of their officers, The fire chiefs of the parties shall employees, volunteers or other agents, establish the manner and method of whether in the course of responding to a requesting assistance for fire or other request for assistance under this Agreement emergency response under this Agreement. or otherwise. Each party and all suds Each party shall develop and maintain a individuals shall have and retain all communication system, which will facilitate privileges and immunities otherwise the procedures agreed upon. applicable to the performance of the same or similar functions within the party's own 12. hazardous\laterials area. Assistance for any emergency involving hazardous materials or hazardous wastes in 8. Not Employees or Agents Fire Protection Area No. 2, or in the City Nothing in this Agreement shall be will he in accordance with the Terms of this construed to render or establish any officer, agreement. employee or volunteer of any one of the parties the agent, employee, representative 13. Effective Date and Term or volunteer of any of the other parties and This term of this agreement is for (5) years all such personnel shalt be and remain, for and shall become effective upon the date Fire and Rescue Mutual Aid Agreement—City/Womena Bay Face 3 of 4 Contract No. FY2015-18 Fire and Rescue Mutual Aid Agreement ... Page 46 of 207 AGENDA ITEM #13.6.2. specified in Section 2 of City of Kodiak Ordinance No. 1327 and upon approval by the Kodiak Island Borough.This Agreement may he terminated by either party by providing written notice to the other party not less than thirty (30) days prior to the desired date of termination. CITY OF KODIAK KODIAK ISLAND BOROUGH Recommended for Approval: Recommended for Approval: Rome Kamai Dale Rice Fire Chief Fire Chief Dated: Dated: Approved: Approved: Aimee Kniaziowski Charles F.Cassidy,Jr. City Manager Borough Manager Dated: Dated: Attest: Attest: Debra Marlar Nova.lavier City Clerk Borough Clerk Dated: Dated: Fire and Rescue Mutual Aid Agreement—City/Womcns Bay Page4 of4 Contract No. F12015-18 Fire and Rescue Mutual Aid Agreement ... Page 47 of 207 AGENDA ITEM #13.8.3. KODIAK ISLAND BOROUGH tl' N• . AGENDA STATEMENT NOVEMBER 6, 2014 na ASSEMBLY REGULAR MEETING TITLE: Contract No. FY2004-61F Kodiak Island Borough Legislative Consultant During the 2015 and the 2016 Legislative Sessions ORIGINATOR: Meagan Christiansen • FISCAL IMPACT: Yes 45,000 FUNDS AVAILABLE: Yes Account Number: 100-100 430-100 Amount Budgeted: $71,500 SUMMARY STATEMENT: The agreement for lobbying services between Kodiak Island Borough and Hickey & Associates expires on December 31, 2014. KIBC 3.30.070 (A) states that competitive bids are not required for professional contracts. This contract is for another two year contract, similar to the last contract. At the end of this year, Mr. Hickey will have worked on behalf of the Borough for fourteen (14) years. This contract includes an increase of$5,000 per year from the last contract, a change from $40,000 annually to$45,000 annually. Mr. Hickey has done an excellent job for the Borough working quite well with the Legislature ' ' and various State agencies, including the Governor's office. Mr. Hickey has been supportive of Borough projects assisting the manager and staff, not only with legislation but also with project hurdles we encounter from time to time with State agencies that are administrating grants or projects. RECOMMENDED MOTION: Move to authorize the manager to execute Contract No. FY2004-61 F with Hickey& Associates of Juneau,Alaska in the amount not to exceed $45,000 annually for the period of January 1, 2015 to December 31, 2016. J;! Kodiak Island Borough rj FI Contract No. FY2004-61F Kodiak Island Borough Legislative Co... Page 48 of 207 AGENDA ITEM #13.8.3. AGREEMENT FOR LOBBYING SERVICES BETWEEN KODIAK ISLAND BOROUGH AND HICKEY&ASSOCIATES I. Hickey&Associates(hereinafter the"Contractor")agrees to represent the Kodiak Island Borough(hereinafter the"Borough") from January I,2015 through December 31,2016. 2. The firm will represent the Kodiak Island Borough before the Alaska State Legislature and State Administration. Representation will be focused on the various projects and issues the Borough will have before the Legislature and administrative agencies of the State of Alaska. Borough representatives will assist with representation as appropriate on any legislative or agency issues. 3. The first will report directly to the Borough Manager of the Kodiak Island Borough. Mr. Hickey will travel to Kodiak to meet with the Manager, Mayor and Assembly at least once each year during the term of the contract at a mutually agreeable time. 4. The firm will provide the Borough Manager with regular updates by phone with the progress of the Borough's projects during the term of this contract. A monthly, written status report during session and supplemental written reports during the interim as events warrant is required. When representatives of the Kodiak Island Borough travel to Juneau, a schedule of appointments in advance of the travel date is to be provided. 5. Kodiak Island Borough priorities Ibr this agreement are the following items: A. Representation of all Kodiak Island Borough issues and concerns before legislative bodies and administrative agencies of the State of Alaska. 13. The Kodiak Island Borough Capital Improvement Program as adopted by resolution of the Assembly. 6. The fixed fee for the above services will he 5545,000 per year,or a total of$90,000 for the contract period. $33-000 of the annual fee will be payable on the first of the month during the six months of the session(January through June). The remaining$12,000 will be payable on a quarterly basis lir the last two quarters of the year (September I and December I). Extraordinary out-of-pocket expenses defined as direct expenses for borough-directed travel and major entertainment/meal expenses shall be reimbursed over and above the fixed fee and must be approved in advance by the KIR Manager. The Contractor will pay for the annual trips required under paragraph#3 above. 7. The parties agree the contract may he terminated by either party with or without cause,by providing the other party with a written notice of 30 (thirty) days. If the Borough terminates this agreement and termination falls between scheduled payment dates, the Contractor shall be compensated on a pro-rated basis. Contract No. FY2004-61F Kodiak Island Borough Legislative Co... Page 49 of 207 AGENDA ITEM #13.6.3. This agreement constitutes the lull agreement between the parties. KODIAK ISLAND BOROUGH HICKEY&ASSOCIATES 1. F4/(r- Charles E.Cassidy.Jr.,Borough Manager Mark S.Hickey,President October 20,2014 Date Date ATTEST: Nova M.Javier,CMC,Borough Clerk Date Contract No. FY2004-61F Kodiak Island Borough Legislative Co... Page 50 of 207 AGENDA ITEM #13.C.1. KODIAK ISLAND BOROUGH AGENDA STATEMENT ., +°e° NOVEMBER 6, 2014 '" .'; _...`� ASSEMBLY REGULAR MEETING TITLE: Resolution No. FY2015-13 Authorizing the Records Manager to Dispose of Certain Kodiak Island Borough/Providence Hospital Medical Records. ORIGINATOR: Jess Kilborn FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: The Kodiak Island Borough Code 2.40.160(B) provides for the Assembly to authorizes by resolution the disposal of the records to be destroyed. The attached list includes patient medical records prior to April 20, 1997 housed and maintained at the Providence Kodiak Island Medical Center per Lease Agreement 8.5 between Kodiak Island Borough and Sisters of Providence in Washington dba Providence Health Systems in Alaska dated March 1997. The Deputy Clerk and Providence Records Management staff worked on identifying the records that were due for destruction based on the retention schedule requirements followed by Providence and the State of Alaska. The routine records destruction process has been followed which includes review by the Borough Attorney and final authorization by the Borough Assembly. The Attorney found no records on the list to have unusual legal, administrative, or historical interest. RECOMMENDED MOTION: Move to adopt Resolution No. FY2015-13. Kodiak Island Borough *Resolution No. FY2015-13 Authorizing the Records Manager to... Page 51 of 207 AGENDA ITEM #13.C.1. • Introduced by Borough Clerk Requested by: Borough Clerk Drafted by: Records Manager Introduced: 11/06/2014 Adopted' KODIAK ISLAND BOROUGH 2 RESOLUTION NO. FY2015-13 3 4 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 5 AUTHORIZING THE RECORDS MANAGER TO DISPOSE OF 6 CERTAIN KODIAK ISLAND BOROUGH RECORDS 7 8 WHEREAS, Resolution No. 95-01 and amendments provide the minimum retention 9 requirements for specific records; and 10 I I WHEREAS, in accordance with Lease Agreement 8.5 between Kodiak Island Borough 12 and Sisters of Providence in Washington dba Providence Health System in Alaska dated 13 March 1997, no books and records may be destroyed without the consent of the Kodiak 14 Island Borough; and IS 16 WHEREAS, AS18.20.085(a) provides the minimum retention requirements for specific 17 hospital records; and 18 19 WHEREAS, Kodiak Island Borough Code 2.40.160(B) provides for the Assembly to 20 authorize by Resolution the disposal of the records to be destroyed; and 21 22 WHEREAS, the attorney found no other documents on the list which have unusual legal, ? 23 administrative,or historical interest;and 24 25 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 26 BOROUGH THAT: 27 28 Section 1: The attached lists of records are not of a historical, legal, nor administrative 29 value and have met the minimum retention requirements. 30 31 Section 2: These records may be destroyed as provided by Kodiak Island Borough 32 Code 2.40.160. 33 34 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH '•�� 35 THIS OF ,2014 §'I 36 37 KODIAK ISLAND BOROUGH • 38 :¢1 39 40 41 ATTEST: Jerrol Friend, Borough Mayor 42 43 44 45 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough,Alaska Resolution No. FY2015-13 °J l Page 1 of 1 • bi *Resolution No. FY2015-13 Authorizing the Records Manager to... Page 52 of 207 * (0 0 O C_ O 0 z O M N e., »• o- -PROVIDENCE KODIAKISLAND'MEDICAL CENTERIFrior 4/20/1997)A ,...j °-- SERIES; i 3.RECORD SERIES'n'' "COMMENTSs #.ri s'.-t.4:,-,-, € �kr,4.-. ' q 4'..":"..- ?-4'-' n {a' # r`c: -€ P _ :ySS 4 L cri r '410 TJON-PA i°YEAR- OLIN-MR- Adult/Pediatric Medical Records Box#1 Includes patient case files and medical PKIMC 1990 Cd 0075 records—last seen 1990 OLIN-MR- > 0076 C-. CLIN-MR- Adult/Pediatric Medical Records Box#2 Includes patient case files and medical PKIMC 1991 0075 records—last seen 1991 O OLIN-MR- 0076 N CLIN-MR- Adult/Pediatric Medical Records Box#3 Includes patient case files and medical PKIMC 1992 0075 records—last seen 1992 CO CLIN-MR- 0076 CLIN-MR- Adult/Pediatric Medical Records Box#4 Includes patient case files and medical PKIMC 1992 CD 0075 records—last seen 1992 7:1 CLIN-MR- (D 0076 O CLIN-MR- Adult Medical Records Box#5 Includes patient case files and medical PKIMC 1993 O 0075 records—last seen 1993 Q N CLIN-MR-- Adult Medical Records Box#6 Includes patient case files and medical PKIMC 1993 0075 records—last seen 1993 N CLIN-MR- Adult Medical Records Box#7 Includes patient case files and medical PKIMC 1994 7 0075 pt records—last seen 1994 CO CD CLIN-MR- Adult Medical Records Box#8 Includes patient case files and medical PKIMC 1994 0075 records—last seen 1994 CLIN-MR- Atlult Medical Records Box#9 Includes patient case files and medical PKIMC 1995 ' 0075 records—last seen 1995 CLIN-MR- Adult Medical Records Box#10 Includes patient case files and medical PKIMC 1995 0075 records—last seen 1995 CLIN-MR- Adult Medical Records Box#11 Includes patient case files and medical PKIMC 1995 0075 records—last seen 1995 CLIN-MR- Adult Medical Records Box#12 Includes patient case files and medical PKIMC 1995 0075 records—last seen 1995 CLIN-MR- Adult Medical Records Box#13 Includes patient case files and medical PKIMC 1995 0075 records—last seen 1995 CLIN-MR- Adult Medical Records Box#14 Includes patient case files and medical PKIMC 1996 Y 0075 records—last seen 1996 CLIN-MR- Adult Medical Records Box#15 Includes patient case files and medical PKIMC 1996 N0075 records—last seen 1996 ' G in CLIN-MR- Adult Medical Records Box#16 Includes patient case files and medical PKIMC 1996 O (P 0075 records—last seen 1996 co n o 1,3 0 m 0 J It -A CC n J C 10 N O O Z O CLIN-MR- Adult Medical Records Box#17 Includes patient case files and medical PKIMC 1996 p 0075 records—last seen 1996 U CLIN-MR- Adult Medical Records Box#18 Includes patient case files and medical PKIMC 1996 0075 records—last seen 1996 W D CLIN-MR- Adult/Pediatric Medical Records Box#19 Includes patient case files and medical PKIMC 1989- 00]5 records—last seen 1989-1991 1991 CLIN-MR- 3 0076 O CLIN-MR- Adult/Pediatric Medical Records Box#20 Includes patient case files and medical PKIMC 1989 N0075 records—last seen 1989 CLIN-MR- 7 0076 CO CLIN-MR- Adult/Pediatric Medical Records Box#21 Includes patient case files and medical PKIMC 1988 0075 records—last seen 1988 CLIN-MR- 0076 CLIN-MR- Adult/Pediatric Medical Records Box#22 Includes patient case files and medical PKIMC 1991- CD 0075 records—last seen 1991-1992 1993 O CLIN-MR- O 0076 a CLIN-MR- Adult Medical Records Box#23 Includes patient case files and medical PKIMC 1993- N 0075 records—last seen 1993-1996 1996 CLIN-MR- Adult/Pediatric Medical Records Box#24 Includes patient case files and medical PKIMC 1988 0075 records—last seen 1988 Sll CLIN-MR- (0 0076 N CLIN-MR- Adult/Pediatric Medical Records Box#25 Includes patient case files and medical PKIMC 1987 0075 records—last seen 1987 CLIN-MR- 0076 CLIN-MR- Adult/Pediatric Medical Records Box#26 Includes patient case files and medical PKIMC 1987 0075 records—last seen 1987 CLIN-MR- 0076 CLIN-MR- Adult Medical Records Box#27 Includes patient case files and medical PKIMC 1997 0075 records—last seen 1997 OLIN-MR- Adult/Pediatric Medical Records Box#28 Includes patient case files and medical PKIMC 1986 0075 records—last seen 1986 CLIN-MR- 0076 OLIN-MR- Adult/Pediatric Medical Records Box#29 Includes patient case files and medical PKIMC 1986 0075 records—last seen 1986 CLIN-MR- 0076 CLIN-MR- Adult/Pediatric Medical Records Box#30 Includes patient case files and medical PKIMC 1987- 0075 records—last seen 1987-1988 1988 CLIN-MR- N/ 00]6 m O CLIN-MR- Adult/Pediatric Medical Records Box#31 Includes patient case files and medical PKIMC 1988- 0075 records—last seen 1988-1989 1989 CI OLIN-MR- 0 0076cn A y O N „1 O it n V CD coCD 0 C z 0 T NOLIN-MR- Adult/Pediatric Medical Records Box#32 Includes patient case files and medical PKIMC 1984- 0075 records—last seen 1984-1986 1986 CLIN-MR- 0076 PROVIDENCE RETENTION SCHEDULE C CLIN- Clinical Med. Medical(Clinical) Record as 42 CFR 7Yrs,AS 7 Yrs',22 10 Yrs>last RCW 10 Yrs from Q MR-0075 Records Records(H)-Hospital- defined by 482.24(b)(1) 18.20.085 CCR discharge; 70.41.190 last discharge N Adult JCAHO 70751(c), OAR 333- etc. 505- 0050(14) CLIN- Clinical Med. Medical(Clinical) Record as Until age RCW The later of 22 MR-0076 Records Records(H)-Hospital- defined by 21 or 7 70.41.190 Yrs Old or 10 O Pediatric JCAHO Yrs Yrs after last O whichever visit or Q is later, discharge AS18.20.0 CO 85 7 N co CD O 0 m 2 0 cn cnN m it w n A AGENDA ITEM #13.C.1. �: •' KODIAK ISLAND BOROUGH 4,1 " RECORDS TRANSFER LIST � DEPARTMENT: tattpali/Jnt L STODIAN'S NAME: A j - m kn1 ok. DATE: CUSTODIAN'S SIGNATL E: '�! A, ea'. 1 _ HISTORICAL VALUE: YES❑ NO. — CONFIDENTIAL: YES E NO ■ SCANNED: " YES❑ NO SERIES INCLUSIVE FISCAL TOTAL CONTENT SUMMARY/CONTENTS NO. DATES YEAR RETENTION (SAMRE.IF-31 071200042001 SWI TYEARS SANITATION MONTHLY ACCOUNTING REPORTS/JULY 2000-JUNE 2001 �/�;� _pQ ap�ra I61,SQ- PALE �'�{`C �nuLl�i�'t�L4�S' Lo s l- poen W./ 5 - 01910 rr: C PiCLERICS OFFICE'STAFF.USE.ONLY T�;a rzz LTcp.''.k%�.srs+Rt"'v' '.i~! RETAINED ON-SITE: . . .c YES❑ NO❑ LOCATION: .•, VERIFIED TOTAL RETENTION: NES❑ NO❑ EXPIRATION DATE: • : DATA BASE LOGGED:" YES❑ NO 9 TOTAL VOLUME ARCHIVED: SIGNATURE: DATE ARCHIVED: • Make a copy of the original form and place the copy Inside the box,if bringing the box to the Records Coordinator for retention the original should be attached to the outside of the box,otherwise place the original in a plastic label holder. k� For instructions,see file N:/Borough/Records Management/instructions For the Records Retention Schedule,see file N:/BoroughlRecords Management/schedule Form RUE 02 Rev 7/2013 M121 NIBorougNrecordsmanagementransiepisl S;I *Resolution No. FY2015-13 Authorizing the Records Manager to... Page 56 of 207 �e� AGENDA ITEM #13.C.1. ' KODIAK ISLAND BOROUGH RECORDS TRANSFER LIST DEPARTMENT Kt.(f Q,S CUSTODIAN'S NAME: `kanne.y, DATE: STODIAN'S SIGNATURE: c / . na s_r HISTORICAL VALUE: YES❑ NQS CONFIDENTIAL: - YES LI—NO ■' SCANNED: 'YES NO❑'' SERIES INCLUSIVE FISCAL TOTAL CONTENT SUMMARY/CONTENTS NO. DATES YEAR RETENTION ISAMPLE)R34 0),200000/2001 2001 7 YEARS SORRA pOlY MONYKY ACCOUNTING REPORTS IJULY 3000.JUNE 2001 X I 6I p — ;(0CvC 'Yrne m 2Gs - 19_1O 1 r4,0n I`tgS- C-9 zszatramigtivoian-cLERws;OFFICE STAFFUSE;ONLY " rP.w"t<a i e`t RETAINED ON-SITE:"'"`"f'= ^ ; YES❑ NO❑• LOCATION: ."1"; VERIFIED TOTAL RETENTION: YES❑ NO❑ EXPIRATION DATE: DATA BASE LOGGED: . YES❑ NO❑ TOTAL VOLUME ARCHIVED: SIGNATURE: DATE ARCHIVED: Make a copy of the original form and place the copy inside the box,if bringing the box to the Records Coordinator for retention the original should be attached to the outside of the box,otherwise place the original in a plastic label holder. For instructions,see file N:/Borough/Records Management/instructions For the Records Retention Schedule,see file N:IBorough/Records Management/schedule Form RM-02 Rev 112013 W BoreugNrecordsmanagemeniR2rekh51 *Resolution No. FY2015-13 Authorizing the Records Manager to... Page 57 of 207 AGENDA ITEM #13.C.1. KODIAK ISLAND BOROUGH RECORDS TRANSFER LIST DEPARTMENT: W A t \ Qr{y4 TODIAN'SNAME: 11 nnh_ hr.sn Ltn I DATE: I _ _ CUSTODIAN'S SIGNATURE: (I5_,kis IGt"✓T C •yiT,�,,O,pj IHISTORICAL VALUE: I YES'LI J0❑f` CONFIDENTIAL: YES.0 NO Do SCANNED: I YES❑ NO C2- SERIES INCLUSIVE FISCAL TOTAL CONTENT SUMMARY/CONTENTS NO, DATES YEAR RETENTION (SAMPLE)FLL 072000.062001 2001 7 VEERS SANITATION MONTHLYACCOUNTING REPORTS/JULY 2Mq.JUNE 2001 ak.4iecx+na_ 4,1e.s_la4 sten f cle 2a's l�q� — — — 9gx9 x3 �1q y1 tan_, —&&=c ias_I ns? 54eA 2. U ��1Q 0.14x� Saes_1351-_see�_t t2— c\Ecc_I 11 e- IggI3 ;`. Q:01-1- Pq° ul;en! (ire \� 10.54_ to c, 2ros196 Ratfle. cL\es aeea_1594* CjQgS e L.faa!_6Qen_W5 Taos Jo VDIGSn eny Acte— s labs 4a� i�I attg2n.4 _ r—:en1•__&aL__cA �c, F H_ • am F:1eL_L4s- en_ x rfl�'" daratERictoEncE stiausEntaxariSSMatt I RETAINED ON-SITE: YES❑ NO❑ LOCATION: VERIFIED TOTAL RETENTION: YES❑ NO❑_ EXPIRATION DATE: _ _DATA BASE LOGGED: YES D NO❑ TOTAL VOLUME ARCHIVED: x1. SIGNATURE: DATE ARCHIVED: Make a copy of the original form and place the copy inside the box,if bringing the box to the Records Coordinator for retention the original should be attached to the outside of the box,otherwise place the original in a plastic label holder. For instructions,see file N:IBoroughiRecords Management/instructions For the Records Retention Schedule,see file NlBorough/Records Management/schedule Form RM 23 Rev 7/2013 Nie0mu0hlre7omsmnwoemenvo-nnsfe01s1 y.I hi } *Resolution No. FY2015-13 Authorizing the Records Manager to... Page 58 of 207 q:.I AGENDA ITEM #13.C.1. KODIAK ISLAND BOROUGH RECORDS TRANSFER LIST DEPARTMENT: t Y A ,c),„. 24CUSTODIAN'S NAME: }� pp11 khnt� DATE: � _ • 1 CUSTODIAN'S SIGNATURE: _ ' .....n ' HISTORICAL VALUE: 1 YES —I CONFIDENTIAL: [YES NO❑ LSCANNED: YES[] NOS I SERIES INCLUSIVE I FISCAL TOTAL CONTENT SUMMARY/CONTENTS NO. DATES YEAR RETENTION (SAMPLE)F4]4 07,2006062001 I 7001 7 YEARS SANTMVON MONTHLY ACCOU.NING REPORTS 1.JULY 7000!IMF 2001 rr}� C� (�('l I�, . ni_CQ�afe� L1�� 1cuo}bec�_ift Co .uG_ri�—I_{i-/LyI;, —. -- r_ •all_ats_IL�ps kQ'�-_J'Q_2f__1 to i5 I I t`t o bac ani_( C-des— .. ; •L .- gl_P�to la Pa .,PA_C .--.'1ao_10.b4_EScen__ A 1 ux_L+ 1 LLQ r4al I • �1— Y A; l=men L cb ��as X991-tit(, «moi � Sa q� c:al- ( ti flat od-6cen._1H. o2S 1— -_ \L1Cca1i_ te ,_ is5-S tl )'A ac/ MkI j-,N f.,: .S;,.6,,7.4q. w 1 a-t. .. C • , :• 1 L. r'¢'+ Y.. ' t rs`r r RETAINED ON-SITE: YES❑ NO❑ LOCATION: VERIFIED TOTAL RETENTION: YES❑ NO[] EXPIRATION DATE: _ DATA BASE LOGGED: YES❑ NO❑ TOTAL VOLUME ARCHIVED: SIGNATURE: DATE ARCHIVED: Make a copy of the original form and place the copy inside the box,if bringing the box to the Records Coordinator for retention the original should he attached to the outside of the box,otherwise place the original in a plastic label holder. For instructions.see file N:/Borough/Records Management/instructions For the Records Retention Schedule,see file N:/Borough/Records Management/schedule Form P1,/02 Rev 7;2013 N'eorou9Nrecomcnana/emenuVarurenisr *Resolution No. FY2015-13 Authorizing the Records Manager to... Page 59 of 207 AGENDA ITEM #13.C.1. KODIAK ISLAND BOROUGH RECORDS TRANSFER LIST DEPARTMENTE0c–cf\e (f1Pr 4441 CUSTODIAN'S NAME: DATE: I RT J CUSTODIAN'S SIGNATURE: I cfJc�.�` _ _ HISTORICAL VALUE: YESU O G `_CONFIDENTIAL: YES/ NO SCANNED: YES NO D— SERIES INCLUSIVE FISCAL TOTAL CONTENT SUMMARY/CONTENTS NO. DATES YEAR RETENTION � (SAMPLEn- � 3a( 0)/7006 062001 I 2SSI 1YEARS SANITATION MOON THEY AC OUNTING REPORT/JULY 2000JUNE 20(7 t_. alabo-i4..eiab:rt4:renitIlt ILL A� f ns Li . , . ]P6 ! „_ �ra5 i � ice. . 3a- l� _ 0 ;4fi1_� 5 � .lf�fs FotL - rte: _ ".° ':;ca -r s:. , s t +-."i- I RETAINED ON-SITE: YES ID NO❑ LOCATION: VERIFIED TOTAL RETENTION: YES❑_NO❑___EXPIRATION DATE: DATA BASE LOGGED: YES 9 NO 9 TOTAL VOLUME ARCHIVED: LSIGNATURE: , DATE ARCHIVED: Make a copy of the original form and place the copy inside the box.if bringing the box to the Records Coordinator for retention the original should be attached to the outside of the box.otherwise place the original in a plastic label holder. For instructions,see file N:/Borough/Records Management/instructions For the Records Retention Schedule,see file ft/Borough/Records Management/schedule Form R1/-02 Re:7R013 N'eoro,, /re<mdsmanallemenutransletl6l `Resolution No. FY2015-13 Authorizing the Records Manager to... Page 60 of 207 AGENDA ITEM #13.C.2. KODIAK ISLAND BOROUGH AGENDA STATEMENT «: i%s•- NOVEMBER 6, 2014 x3 ASSEMBLY REGULAR MEETING TITLE: Resolution No. FY2015-14 Supporting the Alaska Line of Duty Death Task Force. ORIGINATOR: Bud Cassidy FISCAL IMPACT: See attached memo FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: This resolution was requested by Chief Bob Himes. The agenda statement and fiscal note summary is attached as a backup to this resolution. RECOMMENDED MOTION: Move to adopt Resolution No. FY2015-14. Kodiak Island Borough Resolution No. FY2015-14 Supporting the Alaska Line of Duty ... Page 61 of 207 AGENDA ITEM #13.C.2. AGENDA STATEMENT FOR LINE OF DUTY DEATH RESOLUTION Prepared by: Bob Himes, Fire Chief,Bayside Fire Station Member,Alaska Line of Duty Death Steering Committee Line of Duty Death for any emergency responder is a serious event for any community to experience,and unfortunately it is an ever present threat no matter the size of the community. The U.S.Fire Service has had Line of Duty Death procedures and protocols in place for several years and many agencies and departments have adopted or expanded the procedures developed by the National Fallen Firefighter Foundation,however no state has taken up the idea of establishing a Task Force to respond to a line of duty death. The idea of having a State Line of Duty Death Task Force comes mainly from the Yarnell Hill Fire,just outside of Prescott,Arizona,whereon June 30,2013, 19 firefighters were killed in the line of duty. This was a serious event for the Prescott,Arizona fire service, administrators,family members,and community. Several members of the Alaska Fire Chiefs Association attended the memorial services. This incident showed why there was a need for an organized team to be able to respond to a line of duty death and really struck a nerve with the members of the Alaska Fire Chiefs Association. Other incidents that have occurred in Alaska have also influenced and shown the need for a rapid response by a task force to these incidents,they included the murder of VPSO Thomas Madole in the Village of Manokotak on March 19,2013,the death of Anchorage Fire Department Senior Captain Jeff Bayless,while participating in training on March 7,2014,and the double murder of Alaska State Trooper Sgt.Patrick Johnson and Trooper Gabriel Rich in Tanana Village on May 1,2014. All of these incidents had a significant and crippling impact on the emergency response agencies,administration,and citizens of the communities,even Alaska's largest city, Anchorage,had to reach out for help in dealing with the Line of Duty Death of Senior Captain Jeff Bayless and members of the Alaska Fire Chief Line of Duty Death Steering Committee were called in and tasked to assist with the incident. An example of how a line of duty death can cripple a community and require the response from several outside agencies just to provide emergency services is the murder of Hoonah Police Officers Tony Wallace and Matt Tokuoka on August 28,2010. Several communities, mostly in Southeast Alaska sent police officers,firefighters,and medics to Hoonah after the incident to provide emergency services while members of Resolution No. FY2015-14 Supporting the Alaska Line of Duty ... Page 62 of 207 AGENDA ITEM #13.C.2. the Hoonah emergency services and community grieved,went through counseling and memorial services. The Alaska Line of Duty Death Steering Committee was made up of four members,one member of the Alaska Fire Chiefs Association,Bob Himes, Bayside Fire Station. One member of the Alaska Firefighters Association,Dave Miller,Sitka Fire Department. One member of the Alaska Fire Marshal's Office,Steve Schreck,Office of Rural Fire Protection. And Rocky Ansul,Safety Officer for the Alaska Division of Forestry. We were tasked in coming up with a plan of action to deal with a line of duty death incident in Alaska. We reviewed several plans, policies,and procedures from around the nation. We also looked at what type of training would be required for a task force member and how that training would be provided. We reviewed what type of equipment and supplies should be kept on hand in a cache that could be used anyplace in the state. We also looked at how Task Force members would get to a community that had a line of duty death incident. And we looked at possible ways to fund the task force. After several meetings we agreed to recommend the use of the National Fallen Firefighters Foundation policies and procedures for a line of duty death in Alaska. We also agreed to recommend that the National Fallen Firefighters Foundation training called"Taking Care of Our Own"and"Local Assistance State Team (LAST)"would be provided at the Alaska Fire Chiefs Leadership Summit,which is held in Juneau in February and at the Alaska Fire Conference which is held in rotating communities in the fall. We also agreed to recommend that these training sessions would be"standing agenda items"of training at these conferences so that they would be continuously held every year. More information on these programs can be found at www.firehero.org We discussed several ways of getting task force members to a line of duty death incident. It was agreed that responding task force members needed to be able to respond"wheels up"within four hours of a reported incident. The most obvious mode of transportation was the use State of Alaska aircraft from the Department of Public Safety and Division of Forestry along with military aircraft from the National Guard and Coast Guard,and of course commercial scheduled or charted aircraft. We agreed that a set plan needed to spelled out in the task forces adopted policies and procedures. Equipment and supplies needed for a line of duty death were discussed and it was decided to start a cache of supplies such as black bunting,flags,mourning bands,white gloves,etc. The Alaska Fallen Firefighter Memorial Committee volunteered storage space at their facility in Anchorage and members of the steering committee and agencies from around the state are donating equipment and supplies already. Resolution No. FY2015-14 Supporting the Alaska Line of Duty ... Page 63 of 207 AGENDA ITEM #13.C.2. And finally the steering committee looked at ways of funding the task force and training. The training part was simple,it would be included in the two conferences and covered by conference fees. A lot of the training is provided free of charge by the National Fallen Firefighters Foundation,expenses such as travel and lodging would have to be covered by the conference fees. The big discussion was funding travel,lodging,and perdiem for task force members to respond to an incident. It was recommended by the steering committee that the Alaska Fire Chiefs and Alaska Firefighters Associations set up a separate account for the task force with each association initially contributing$7,500.00. The recommendations of the steering committee were forwarded to the Alaska Fire Chiefs Association and Alaska State Firefighters Association in the form of a Joint Resolution at the 2014 Alaska Fire Conference. The Board of Directors from both associations met and discussed the joint resolution. Both associations agreed to approve the resolution with the exception of the funding. It was unanimous that the Alaska Line of Duty Death Task Force was critically needed in Alaska. It was decided by both associations that the Task Force would be an all-inclusive task- force to be able to respond to line of duty deaths for firefighters,law enforcement,and emergency medical responders,more commonly referred to as First Responders. Training for Line of Duty Death Task Force members was included in the agenda for all future Alaska Leadership Summits and Alaska Fire Conferences. It was also decided by both associations to follow the training,policy,and procedures from the National Fallen Firefighters Foundation,as much as possible,allowing for difference in the vast geographical expanse and cultures of the state. Direction was given to Steve Schreck from the Alaska Office of Rural Fire Protection to write a draft policy and procedures manual for approval at the 2015 Alaska Fire Chiefs Leadership Summit. Once the manual was completed and approved,the two associations would once again look at funding mechanisms for the task force. Both associations agreed that they should not be the sole funding source for task force and that the State of Alaska should have a funding stake in the task force. One of the most supported ideas was for the associations to approach the legislature to approve legislation that any line of duty death in Alaska would immediately trigger a disaster declaration,thereby providing funding through the Alaska Division of Home Land Security,Disaster funds. Resolution No. FY2015-14 Supporting the Alaska Line of Duty ... Page 64 of 207 AGENDA ITEM #13.C.Z. KODIAK ISLAND BOROUGH FISCAL NOTE FOR LINE OF DUTY DEATH RESOLUTION Prepared by: Bob Himes,Fire Chief, Bayside Fire Station Member,Alaska Line of Duty Death Steering Committee The fiscal note to the Kodiak Island Borough to support this resolution would be primarily in the area of travel,lodging,and perdiem to attend the training at the Alaska Leadership Summit and Alaska Fire Conference. These expenses would be and are part of the Fire Districts budget under continuing education. The only other expense that may be incurred by the Kodiak Island Borough is the initial travel,lodging,per diem,and salary if a member of the Kodiak Island Borough Emergency Responders were asked to respond to a line of duty death incident. This expense is hard to determine due to the vast geographical area of Alaska. However in discussing this issue,the Board of Directors of the Alaska Fire Chiefs and Alaska State Firefighters Associations were all confident that if an incident occurred before permanent funding was established,expenses occurred by a responding borough or municipality would be reimbursed through some mechanism,by the State of Alaska, much like what has occurred in Prescott,Arizona in response to the Yarnell Hill Fire Incident. This of course is not guaranteed. At the current time I am the only member in Kodiak that may be called upon for an initial response to a line of duty death,due to my experience in dealing with the death of Kodiak Island Search&Rescue Member Kerry Felton and my support role for Anchorage Fire Department Assistant Chief of Training Jodie Hetrick during the line of duty death of Senior Captain Jeff Bayless. Resolution No. FY2015-14 Supporting the Alaska Line of Duty ... Page 65 of 207 AGENDA ITEM #13.C.2. 1 Introduced by: KIB Assembly 2 Requested by: Fire Chief Himes Drafted by. Fire Chief Himes 3 Introduced on. 11/06/2014 4 Adopted on. 5 6 7 KODIAK ISLAND BOROUGH 8 RESOLUTION NO.FY2015-14 9 10 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK 11 ISLAND BOROUGHSUPPORTING THE ALASKA LINE OF 12 DUTY DEATH TASK FORCE 13 14 WHEREAS, the Alaska Fire Chiefs Association, Alaska State Firefighters Association, 15 and the Alaska Fire Marshal's Office have established the Alaska Line of Duty Death Task 16 Force;and 17 18 WHEREAS, First Responder Line of Duty Deaths have occurred and will occur any place 19 in Alaska; and 20 21 WHEREAS, a First Responder Line of Duty Death in any community in Alaska is 22 comparable to a disaster; and 23 24 WHEREAS, past incidents of Line of Duty Deaths have shown that no community in 25 Alaska is prepared to handle such an event;and 26 27 WHEREAS, the Alaska Line of Duty Death Task Force will train First Responders 28 throughout the State of Alaska to respond and assist communities who have experienced a 29 Line of Duty Death. 30 31 NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 32 BOROUGH that we support the Alaska Line of Duty Death Task Force and the training of 33 members of the Kodiak Island Borough First Responders for the Task Force; and 34 35 BE IT FURTHER RESOLVED that the Kodiak Island Borough Assembly also supports the 36 deployment of trained Kodiak Island Borough First Responders in the event of a Line of 37 Duty Death in the State of Alaska. 38 39 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 40 THIS DAY OF 2014 41 42 KODIAK ISLAND BOROUGH 43 44 45 46 Jerrol Friend,Borough Mayor 47 ATTEST: 48 49 50 51 Nova M. Javier,MMC, Borough Clerk Kodiak Island Borough Resolution No. FY2015-14 Page 1 of 1 Resolution No. FY2015-14 Supporting the Alaska Line of Duty ... Page 66 of 207 AGENDA ITEM #13.C.3. KODIAK ISLAND BOROUGH tif 44'4" AGENDA STATEMENT 4 NOVEMBER 6, 2014 A' ASSEMBLY REGULAR MEETING TITLE: Resolution No. FY2014-32A Amending Resolution No. FY2014-32 to Approve Non-Profit Contributions to the Kodiak Teen Court, American Red Cross, and Humane Society of Kodiak. ORIGINATOR: Nova Javier FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: This resolution was recommended by the Non Profit Funding Subcommittee to approve contributions to the Kodiak Teen Court, American Red Cross, and Humane Society of Kodiak. RECOMMENDED MOTION: Move to adopt Resolution No. FY2014-32A. Kodiak Island Borough Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 67 of 207 AGENDA ITEM #13.C.3. 1 Introduced by: Borough Manager 2 Requested by Borough Assembly 3 Drafted by: Borough Clerk Introduced on: 11/06/2014 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2014-32A 8 9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 10 AMENDING RESOLUTION NO. FY2014-32 TO APPROVE THE 11 NON-PROFIT FUNDING CONTRIBUTIONS TO THE KODIAK TEEN 12 COURT, AMERICAN RED CROSS, AND HUMANE SOCIETY OF { 13 KODIAK 14 15 WHEREAS, the Kodiak Teen Court has requested the Borough to donate office space 16 for their program in lieu of a monetary contribution. This service would be paid from the 17 Building and Grounds account directly; and 18 19 WHEREAS, in FY2014 the Borough donated $7,101 to the American Red Cross. The 20 American Red Cross has again requested a contribution of$7,101 for FY2015; and 21 22 WHEREAS, the Humane Society of Kodiak has requested a contribution of up to$5,000 23 from the General Fund to pay the Solid Waste Fund for the incineration of up to 1,667 24 pounds of animal waste; and 25 26 NOW,THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 27 BOROUGH that Resolution No. FY2014-32 is amended to include contributions of Non 28 Profit Funding for the Kodiak Teen Court, American Red Cross, and Humane Society of 29 Kodiak. 30 31 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 32 THIS DAY OF 2014 33 34 KODIAK ISLAND BOROUGH 35 36 37 38 ATTEST: Jerrol Friend,Borough Mayor 39 40 41 42 Nova M.Javier,MMC, Borough Clerk • Kodiak Island Borough,Alaska Resolution No.FY2014-32A Page 1 of 1 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 68 of 207 AGENDA ITEM #13.C.3. RECEIVED KODIAK ISLAND BOROUGH APPLICATION FOR AUG 6 2014 NON-PROFIT CORPORATION IN KIND FUNDING FY'15 BOROUGH CLERICS OFF AGENCY OVERVIEW KODIAK ALASKA Agency Name: Kodiak Teen Court,Inc. Address: 610 Upper Mill Bay Rd.,Kodiak,AK Mailing Address: Same Telephone: (907)486-3550 FAX: (907)486-3541 E-mail: teencourt(alkodiakteencourt.org Website: Federal Employer Tax ID Number: 92-0174887 Name of Director or Contact Person: Darlene J.Turner,Program Manager List of Board Members and Officers: Board President Olivia Rivera, Board Vice President Deborah Bitanga,Secretary Emily Hart,Treasurer*Tim Luther,Board Members:Autumn Powell,*Christian Stranch, Ellen Carty, Kiva McCarthy, Robert Otto, CI Beal, Abraham Walton, Cody Ellis, Lilly Mitchell, Liz Spivey, Arid Frost, Megan Fly, Alex Bodily, Emily Rivera, *Sam Booch, *Judge Steve Cole, *Lt. Ray Ellis, *Matthew St. John, *Bonnie Ellis, *Shari Fly and *Alex Otto. *denotes adult board members Advisory Members: Andrew Ott,Program Advisor Darlene Turner,Program Manager Is agency a 501(c)3?Yes If yes,please provide a letter from the IRS signifying agency's official non-profit tax exemption status. On file with the Borough SERVICES Please give brief description of organization's current programs in priority. Kodiak Teen Court, Inc., founded in 1995, is a community based restorative justice project developed and operated in a manner consistent with the goals and recommendations of the Alaska Governor's Conference on Youth and Justice. Current teen attorneys and judges include seventy(70)youth in grades 8-12;each has completed a four(4)month"Introduction to Law/Teen Court"class taught by Program volunteers in the classroom and courtroom. Fifteen (I5) of these students are also gaining valuable FY Lag KodiaA Teen Corot Inc. Page/fl Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 69 of 207 AGENDA ITEM #13.C.3. } leadership experience by serving as Corporation officers, Directors and Bar Association fy officers. Defendants are referred to Kodiak Teen Court in two ways. The Juvenile { _ Probation Officer,with the concurrence of the minor and their parent/guardian,may refer - ." you t}S-following a scireening process for suitability. This occurs within the terms of the •-----='`-`Ydoth.Court-Act",-As 47.12.400. In the second scenario,a minor may plead"guilty"or "no contest" in regular court to a charge of"Minor possessing or consuming alcohol". With the concurrence of the judge or the magistrate, if the youth is 18 or younger they may elect deferral to Kodiak Teen Court for sentencing. In this case,Kodiak Teen Court serves as a "Community Diversion Panel" within the terms of AS 04.16.050(b) and AS 12.55.085. The Kodiak Island Borough does not fund religious programs. Are agency's services faith based? No. Explain how your organization's services fall within the powers of the Kodiak Island Borough? Education: Kodiak Teen Court offers an annual one semester (taught evenings and weekends) class for students in grades 8-12 titled "Introduction to Law / Teen Court". This course is recognized for academic credit by the Kodiak Island Borough School District. Community Hearth/Welfare: Kodiak Teen Court offers a community based direct intervention for those who make mistakes early in their lives to constructively pay their debt to the community. It fosters an atmosphere of respect for the law and the community through the principle of judgment by peers and restitution for wrongs committed. Kodiak Teen Court practices Restorative Justice. Are agency's services delivered island wide? Yes. Court sessions are held at the Kodiak Courthouse and from our office via Skype. Any defendant who is a resident of the Borough and meets the eligibility parameters may be referred to the Program. Are agency's services open to all residents of Kodiak Island Borough? Yes,within the scope of restorative Justice for youth offenders;which includes victims(including businesses),defendants,parents or guardians of defendants and the r'- defendant and the community. Is your organization tourism related? No How does the agency collaborate with other local non-profits? F12015 Kodlat Teen Conn.Inc. Page oO x;`, Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 70 of 207 AGENDA ITEM #13.C.3. • Kodiak Teen Court, Inc. has an effective working relationship with the City of Kodiak Police Department, Alaska State Troopers — Kodiak Post, State of Alaska — Kodiak District Attorney's Office, Kodiak Island Borough School District, State of Alaska Court System - Kodiak, Providence Kodiak Island Counseling Center/Safe Harbor/ASAP, KANA, Sun'aq Tribal Court and State of Alaska Division of Juvenile Justice and the Kodiak Juvenile Probation Office. KTC has developed MOA's with the above listed agencies. Sharing office and meeting space in the Borough facility at 610 Upper Mill Bay Road has resulted in an effective working relationship between the Red Cross Program, the Special Olympics-Kodiak and Kodiak Teen Court. How does the agency use volunteers? The Kodiak Teen Court program is heavily dependent on volunteers. Eight (8) adults actively serve as members of the Board of Directors. Forty (40) teens in grades eight to twelve actively participate as bailiffs,attorneys,judges and Board members. Up to twelve (12) adult community members serve in volunteer roles including courtroom legal advisor,classroom instructor,and mentor. The Program(Legal)Advisor receives a small stipend and donates many hours on a regular basis. The Program Manager receives a small stipend and also donates many hours for the position as needed, including travel with the youth to State and Regional Conferences. FINANCIAL INFORMATION Is your agency audited? No The agency employs the services of Darlene Turner for disbursement of funds and financial report preparation to ensure compliance with accepted professional accounting practices. The agency must also comply with all requirements of the State of Alaska DJJ Grant reporting process. If not audited,please attach agency's latest financial statement. (Attached) Organization's fiscal year dates: July 1—June 30 FUNDING REQUEST Funding request total amount: S5,100.00 FY:OU Kodiak Teen Court,Ine. Page 3 oft Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 71 of 207 AGENDA ITEM #13.C.3. Specific programs,services,or item(s)in the organization's mission to be funded: Kodiak Teen Court, Inc.is requesting that the Borough continue to provide office space for the Program, as they did in FY '14, in the Borough owned building at 610 Upper Mill Bay Road. This request has a value of$425 per month/$5,100 annual total. We arc requesting no other direct Borough appropriation at this date. Start Date:July 1,2014 End Date:June 30,2015 Number of People served:open Work plan/justification(limit response to 500 words): Kodiak Teen Court is intended to provide benefits of citizenship to the youth of the Kodiak Island Borough by providing Teen Court student attorneys and judges with training and experience in legal process and procedures. The Teen Court Bar will in turn serve the community by providing an alternate adjudication and sentencing procedure for young offenders. Measure of success or expected results:(limit response to 250 words): KTC shall offer an opportunity for those who make mistakes early in their lives to constructively pay their debt to society without incurring a criminal record. It shall foster an atmosphere of respect for the law through the principle ofjudgrnent by peers and restitution for wrongs committed. OTHER FUNDING SOURCES List amount of funding your agency received from other sources for this past fiscal year: Federal: -0- State: $38,300 State Travel: -0- City: $5,000 Parent Organization: -0- Corporate Grants: -0- Foundations: -0- Client Fees; -0- Donations: $2,500 Interest: -0- Gaming permit activities(pull tabs,bingo,raffles): -0- Other: School concession for games,car washes,hake sales,etc.:$7,000.00 If you receive state or federal grants,what is the percentage and amount of local match that is required for each grant your agency receives? FY 2015 Kodiak Teen Court.Mr. Paget of Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 72 of 207 AGENDA ITEM #13.C.3. None Did the organization receive funding from the Kodiak Island Borough during the last FY(July 1,2013 June 30,2014)? Yes Please describe briefly any fundraising activities the organization has conducted in Kodiak over the past 18 months and the result of those activities. KTC received a one-time dissolution award from the Kodiak Habitat for Humanity for $13,092.12 KTC also completed the fundraising campaign from the sale of See's Candy and raised an additional$428.15. Darlene.1 Turner S gnature / Printed Name Program Manager 8-6-2014 Title Date Fr 20/5 Kodiak Teen Court loc. Page s of) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 73 of 207 AGENDA ITEM #13.C.3. • Kodiak Island Borough Grant Report Please complete this report based on funds received from the Kodiak Island Borough during the periods July I,2013 through June 30,2014. Organization: Kodiak Teen Court,Inc. Program: _ Kodiak Teen Court 2011-2012 Grant Amount: 55,100.00 Amount Expended Year-to-Date 55,100.00 Balance I. Accomplishments with grant funds: In-Kind Donation of Office Space at 610 Mill Bay Road,Kodiak AK. The rent,lights and heat for the Kodiak Teen Court office with the grant funds as an In-kind donation. IL If you have not expended all funds, please describe how and when you intend to spend the balance. None A1 / , N ' _8-6-2014 D iota J! ate Darlene J.Turner, Program Manager Submit to: Finance Director Kodiak Island Borough 710 Mill Bay Road Kodiak,AK 99615 Fr 2013 Kodiak Teen Court.Inc. Page M1 of Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 74 of 207 AGENDA ITEM #13.C.3. Kodiak Teen Court Mission Statement Provide the structure and training in State Criminal Law, ethics and leadership to youth in our community by empowering the youth, through the Teen Court Bar Association, to provide an alternate adjudication and sentencing procedure for youthful offenders identified by Division of Juvenile Justice. Kodiak Teen Court will offer an opportunity to those who make mistakes to constructively pay their debt to society without incurring a criminal record. Kodiak Teen Court will foster an atmosphere of respect for the law through the principle of judgment by peers and restitution for wrongs committed. Kodiak Teen Court will emulate State of Alaska adult criminal proceedings to provide an opportunity for youth to learn about the criminal justice system. Kodiak Teen Court will serve the community of Kodiak and victims of juvenile crime. KTC will ensure that once a youth defendant is sentenced a combination of restorative justice measures including community service, paying restitution to the victim,writing apology letters, and other appropriate restorative justice sanctions authorized by the program are initiated. Kodak Teen Court will work closely with other local service agencies to provide the best possible service to the youth in the program,the youth defendants served by the program and to the community service agencies to provide the best possible service to the youth involved in the program, the youth defendants served by the program and to the community FT 2015 Kodiak Teen Com,Inc. Page I of Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 75 of 207 AGENDA ITEM #13.C.3. KODIAK TEEN COURT,Inc. BOARD of DIRECTORS FY 15 MEETING ATTENDANCE DATE: QUORUM: (13)24 members Yes No ( present) Voting Members Present Absent Ex. Unexcused Olivia Rivera,President — Deborah Bitanga,Vice President Emily Hart,Secretary *Timothy Luther,Treasurer Abraham Walton Alex Bodily *Alex Otto _ Arial Frost Autumn Powell *Bonnie Ellis *Christian Strauch Cody Ellis CJ Beal _ Ellen Carty Emily Rivera Kiva McCarthy Lilly Mitchell Liz Spivey *Matthew St.John Megan Fly *Lt.Ray Ellis Robert Otto *Sam Booch *Shari Fly Y _ *Judge Steve Cole Advisory Members "Darlene Turner,Manager **Andrew Ott Urylatal 8fi-14 •(knot.adult board memo n "denolcs quotuMtromvaing mcmhv A'. kF Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 76 of 207 AGENDA ITEM #13.C.3. INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI. OH 45201 99 Employer Identification Number: Date: \,Z?� & ZS1Ck 92-0174887 DLN: 17053042707016 KODIAK TEEN COURT INC Contact Person: PO BOX 943 SHAREN J LOCKLEAR IDB 31209 KODIAK, AK 99615-0000 Contact Telephone Number: (877) 829-5500 Public Charity Status: 170(b) (1) (Al (vi) Dear Applicant: Our letter dated AUGUST 2003, stated you would be exempt from Federal income tax under section 501(0) (3) of the Internal Revenue code. and you would be treated as a public charity, rather than as a private foundation, during an advance ruling period. Based on the information you submitted, our letter dated JANUARY 2006 in which you were presumed to be a private foundation is hereby superseded. You are classified as a public charity under the Code section listed in the heading of this letter. Since your exempt Status was not under consideration, you continue to be classified as an organization exempt from Federal income tax under section 501(c) (3) of the Code. Publication 557, Tax-Exempt Status for Your organization, provides detailed information about your rights and responsibilities as an exempt organization. You may request a copy by calling the toll-free number for forms, (800) B29-3676. Information is also available on our Internet Web Site at www.irs.gov. If you have general questions about exempt organizations, please call our toll-free number shown in the heading. Please keep this letter in your permanent records. S inc�/e�r6e ly yo rs, Lois G. Lerner Director, Exempt Organizations Rulings and Agreements Letter 1050 (DO/CG1 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 77 of 207 CD (D N O C EztO 7 Z P Budget FY14 Kodiak Teen Court Revision 4 Report June 30,2014 to BOD TI revision#4 7-5-14 N A B C D E F G H I K L M t 0 Q ' State Boro City Granit Local, A STATE LOCAL Grants tRinds-, Funds Funds. Second Forth W 1 FY14 GRANT NIB Grant City Grant CASH Rdnalnlm .Remit Remmain Remain First Quarter Quarter Third Quarter Quarter N _PERSONAL SERVICES-100 T D D 3 Class Instructor-stipend 2,075.00 0_ _ 2075 4 Legal Advisor stipend 8507.50 _ .0 - " 2151.87 2151.87 2151.87 2151.87 O. 5 Program Manager 12,957.50 0, _ 3239.37 3239..37 3239.37. 3239.37 7' 6 TRAVEL•200 _ - 7 Conference Fees 500.00 ' - " . ,.;0 500 27/ 8 Travel 4,000.00 _ 10,118.32 p,' __._' ,2,670:66 638 373.36_ 10436.3 0 0 9 FACILITY EXPENSE-300 C 10 Rent-Office 5,100.00 o: 5100 0' 11 Rent-High School 0.00 0 _ _ ___ _ n 12 Telephone/Intemet/skpyo 1,800.00 10.00'- -''O _ -- 0.00 431.2 464.78 469.93_ 480.85 Z 13 Bank Fees 3.00 1.00_ ___ 0 " _ ._.]:_- T,0.84 3 0.16 O 14 Software 172.00 250.00 10.00 -___., 0 '-9:OD 342.99 79.99 -fl 15 SUPPLIES-400 - N 16 Office Supplies 2,245.00 589.00_ o. '.:- --- _584.05 45548 328.20 1466.27 O 17 Postage 200.00 1.00'"__ _ ;0 F,..--__ ?€_`__ ^_ 2p.90 200.10 W18 Bar Meeting/OLE/Trig 273.66 499.00'__=' _1; F._ _ :0 .._499.00 122.49 147.61 N 19 Board of Directors 500S0 1"- L435:00 65 20 Swearing-in 500.00,._ i __ - "69:57 430.43 21 Red Ribbon Campaign 230.28 ` '0.00 230.28 22 Plaques/Annual Meet 750.00 3,875.80- 0.. _ . - ..•1-,119.81 38 + 1831.01 23 EQUIPMENT-500 24 hdtv/lap top comp/dvd player 2,676.34 3,209.00 - ` ' 0 333.81_ 3044.7 25 Computer Dell desktop - 2506.83 26 OTHER-600 - 27 Professional Services 1,700.00 0 __ 850.00 850 - 28 Insurance 0.00 1,300.00 0 0 1300 n 29 Printing/Advertising 490.00 0 - 490.00 0 30 Dues KCC 125.00 - .0.00 125.00_ m ID 31 PFL Training 0.000.00 Z m 32 Computer maintenance 281.00 _ 146.00 135 Co 33 Dry Cleaning 51.00 51 n O 34 TOTAL 36000.00 5,100.00 5,000.00 20,000.40 $0.00 0 0 5,868.640 10,479.61 7,288.59 17,401.39 19,218.96 F�.. N) rrl O 4* w p $41 ri CS ri It Zin Budget FY14 Kodiak Teen Court Revision 4 Report lune 30,2014 to BOD N F. revision 44 7-5-14 0 A B C D E F G - H I K L M r 0 1 Q m amount Z1st 2nd 3rd 4th Budget remain to m LU 35 INCOME Quarter Quarter Quarter Quarter funding raise I Budget d 0 36 Bake Sale 0.00 01 35,000.00 state Q 37 Car Washes 0.00 0 5,100.00 borough _,_ 38 Donations 13092.12 13,092.12 0 5,000.00 city _ 39 Bank Account Carry-over 5295.28 5,295.28 0 20,000.40 local 40 Turner-fax reimbursement 10 10.00 0 65,100.40 ii-_., 41 Fundraising-Other 0.00 0 __ _ __ 42 State Grant FY13 Final Pay 1603 1,603.00 0 .- 43 State Grant-DJJ 8325 8325 8325 8360 35,000.00 1,665 44 KIB Grant 0 5100 5,100.00 01 45 City of Kodiak Grant 5000 5,000.00 0 �_— . 46 Total 33325.4 8325 8325 13460 65,100.40 16651 I •47 N 48 1 iV 49 O 50 hold over 2013-stock value N 51 Fundralsing sees from'13 714.40 286.25U_ _ 52 Income -- ------ O 53, Fundraising-Candy sales 77.5 250.65 100 0 714.40 286.25 I' P Z C 0 O 0) d) CC C) C C 0) E N N co V O (N1 O Z C O O w 0) Et AGENDA ITEM #13.C.3. • • • 1 DID YOU ATTACH THE FOLLOWING DOCUMENTS? El0List of Board Members and Officers Letter from the IRS signifying organization's official non-profit tax exemption status • [l Organization's Mission Statement ❑ Copy of the organization's long range plan such as a business plan, strategic plan, or development plan ❑ Attach latest annual audited financial report or financial review (if your organization is audited or reviewed) 1Z1 Attach organization's latest annual financial statements, including a profit and loss statement and a detailed balance sheet (if your organization is not audited or reviewed) iF 07 Attach grant report (page 6 and 7) and submit it with this application if your organization received funding from the Kodiak Island Borough during the last fiscal year(July 1, 2013—June 30,2014). ,4. Non-Profit Application(Rev.08/04/14) Page 8 of 9 Fd Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 80 of 207 A4, yva AGENDA ITEM #13.C.3. 2014 TO 2015 RATING CRITERIA FOR KIB NONPROFIT GRANT APPLICATIONS Applications will be ranked by the Assembly nonprofit subcommittee and final rankings will be provided to all Assembly members.100 points passible per application. L.Cdtegory'-.__. ._ ._ _ ___.__ _..— . . _ .Points Request falls within the powers of the KIB 20 Organization's track record of success Including past Borough funding 15 Provided requested financial and organizational information 10 Specific as to how funds will be used 10 Clearly identified benefit to the community and benefit to KIB citizens and number of citizens 10 served Cost vs.benefit 10 Organization's fiscal and management capacity 10 Request fits the organization's mission 5 Active board and experienced staff to carry out request 5 Organization funded by a variety of sources 5 Total 100 Non-Profit Application(Rev.08104!14) Page 9 of 9 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 81 of 207 AGENDA ITEM #13.Ce3. 2014-15 KODIAK ISLAND BOROUGH :?'"?;.44APPLICATION FOR NON-PROFIT CORPORATION � ' "IN KIND"FUNDING • d Application due to the Clerk's Office by: Friday.August 15.2014 Please type all responses ORGANIZATION OVERVIEW • ,Y Organization Name:American Red Cross of Alaska • Physical Address:235 E 8th Ave Suite 200 Anchorage,AK 99501 Mailing Address:SAME Telephone.907-646-5414 Fax:907-276-1465 Email:tanguy.libbrecht@redcross.org Website:www,redcross.org/Alaska - Federal Employer Tax ID Number: 53-0196605 Contact Person: Tanguy.libbrecht@redcross.org Is Organization a 501?Yes Q No❑ Specify Type:501 (c)3 If yes,please provide a letter from the IRS signifying the organization's official non-profit tax exemption status. • SERVICES Please provide a brief description of the organisation's current programs in priority: • Manan aasta aervsa.asvbnu,avalable ea dwaer„ebu.Food.clothing.Sheller WA aaaWm loges Wa maw IW. "Sm.,'...Si FwmS ewpstuy,, legaw'Ale basaar,tasd W matry ml Mar%mt..meta pre wand at awed Ne sol.We wee ono 5 be mu pee mmllt ro cowl to no,mnarrtemllY. Heath a safely classes,svts m ea 103110115. nae Enaanas of prwepanla HaM Carp d The res stews peeve rpWamen4 repua FustNI arid Cm mN3uxn,..th prmvge bang Iaaaaiy dale mandated. -Preparedness idu®hn a ensure UMaea w.malt for denser_ The Kodiak Island Borough does not fund religious programs.Are the funds being requested going to be used for faith based services?Yes❑No Q • ' The Kodiak Island Borough can only fund those services, programs, or items that fall within the powers of the Borough. These municipal powers include: 1. Education 8. Parks and Recreation 2. General Administration and Finance 9. Economic Development 3. Tax Assessment and Collection 10.Animal Contra! 4. Planning and Zoning . 11. Fire Protection and First Responder 5. Emergency Services Planning 12. Emergency Medical Services 6. Community Health 13. Road Maintenance and Construction 7. Solid Waste Collection and Disposal 14. Street Lighting C Explain how the organization's services,programs,or items that fall within the powers of the Kodiak Island Borough. We assist with preparedness education and work closely with the local LEPC,the city and the borough on the emergency response plans for the area.A local licensed training provider teaches life saving health and safety classes out of our office.We are also available 24 hours a day to respond to the needs of indiWduals affected by disaster,working with your local police and fire departments. Are the organization's services delivered island-wide?Yes Qj No U If not,please list the service delivery area: Non-Profit Application(Rev.68(04N4) Page 1 of 9 A is f:. v% a Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 82 of 207 4r AGENDA ITEM #13.C.3. Are the organization's services open to ALL residents of Kodiak Island Borough?Yes❑' No C If not,please explain why: Yes,absolutely.We help anyone needing assistance. Is your organization tourism related? Yes❑No❑J If yes,please describe the tourism aspects of the organization. How does the organization collaborate with other local non-profits? We work with the Salvation Army to provide feeding in the event of emergency and make referrals to their thrift shop for clothing and house goods.We also collaborate with the Adventist church as well as the Baptist Mission. • How does the organization use volunteers? The organization has a group of disaster response volunteers who are available 24/7 to assist affected residents.We occasionally use-volunteers to help with attending planning sessions and trade shows related to preparedness or emergency response.Volunteers do follow up case work and are trained to respond to disaster and open shelters where necessary.They also help us inventory and maintain cots,blankets and emergency supplies. FINANCIAL INFORMATION. Is the organization audited or reviewed?Yes Id No❑ If yes,please attach latest audited or reviewed financial report. If the organization is not audited or reviewed,please attach the organization's latest annual financial statements, including a profit and loss statement and a detailed balance sheet. Organization's fiscal year dates: Jan 1 -Dec 31 Non-Profit Application(Rev.08104(14) Page 2 of 9 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 83 of 207 AGENDA ITEM #13.C.3. FUNDING REQUEST Funding request total amount:$7100 Specific programs,services,or item(s)in the organization's mission to be funded: This would cover the cost of our lease on the Red Cross Office at 610 Mill Bay Road Start date: 9/1/14 End date: 8/3010 Number of people served:Dependent on needs of community for certifications needed and number of instances of disaster. Work plan/justification(limit response to 500 words): The requested funds are necessary to help defray the costs of operating an office within the borough.This allows us to have a foothold/base of operations to operate at in the event of disaster.The office is a neutral,private ground to do casework in confidence with affected families, and provides a recognized location to sign up for and take health and safety classes for certifications. The office also provides storage and telecommunications capability for our disaster specialist who oversees all preparedness,disaster response and recovery efforts on the island. If we did not have this office to operate out of,it would be much more difficult to maintain an active presence on the island. • Non-Profit Application(Rev.08/04/14)) Page 1 of 9 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 84 of 207 AGENDA ITEM #13.C.3. Measure of successor expected results(limit response to 250 words): We will be able to measure success by the number of classes taught out of the office and the size/quality of the disaster teams we recruit,train and engage. We will also be able to report/measure the activity/presence of our disaster specialist overseeing the area and his interactions with your local emergency planning members. • BUDGETFOR REQUESTED GRANT Direct Costs - Salary Wages Fringe Benefits • Consultant Fees Travel Supplies/Materials Services I- Other(define) I 3./0.9 te Lc/ Att. Total Direct Costs f Woo 42 Indirect Costs Donated Time Donated Materials Total Indirect Costs 0 . Total Costs V10° Non-Profit Application(Rev.08/04/14) Page 4 of 9 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 85 of 207 AGENDA ITEM #13.C.3. OTHER FUNDING SOURCES List amount of funds the organization received from other sources for this past fiscal year: :Federal _Y State City of Kodiak 950°ill- Other Grants 'Donations Gaming Penn it Activities 'Other(defined) Total If you receive state or federal grants,list the percentage and amount of local match that was required for each grant the organization received in the prior fiscal year. Grant Amount Matching Amount Match% Federal: State: C other: Total: • Did the organization receive funding from the Kodiak Island Borough during the last fiscal year(July 1,2013-June 30,2014)?Yes CI No❑If yes,please complete the attached grant report and submit it with this application. Please describe briefly any fundraising activities the organization has conducted in Kodiak over the past eighteen (18)months and the results of those activities. Direct Mail Campaign resulting in$15,919.75 in donations from local citizens. Siguatore ✓ Printed Name 74N1 Title ako Date sPre • Non-Profit Application(Rev.08/04/14) Page 5 of 9 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 86 of 207 AGENDA ITEM #13.C.3. KODIAK ISLAND BOROUGH GRANT REPORT asrll;. _. PAGE 1 OF 2 Please complete this report based on funds received from the Kodiak Island Borough during the period of July 1,2013 through June 30,2014. Organization: 2013-2014 Grant Amount . Wet) Amount Expended Year to Date F3(00 Balance -9-- Accomplishments with grant funds using measures indicated in application(limit response to 500 words): -Continuously operated an office over the last twelve months,offering guidance and assistance where needed. Someone can be reached 24/7 via our emergency phone#. -Local provider taught classes out of the office,helping provide certifications much needed by your community. inventoried and re-positioned cots/blankets/disaster supplies to be more efficient. -Responded to heavy rains/potential mud/rock slide in January. -Participated in the Alaska Shield training exercise. -Attended LEPC Meetings -Strengthened bonds with your police/fire/emergency personnel. -Recruited/trained a Disaster Action Team to assist in disaster response/casework. -Participated in Crab Festival with display on preparedness to educate the public. Non-Profit Application(Rev.08/04/14) Page 6 of 9 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 87 of 207 AGENDA ITEM #13.C.3. KODIAK ISLAND BOROUGH 'X'`' GRANT REPORT } PAGE 2 OF 2 ISr; BUDGET Budget Actual Direct Costs Salary Wages Fringe Benefits Consultant Fees • Travel Supplies/Materials Services 1 Other(defined) 12(4, 4 Rico RV) • Total Direct Costs Indirect Costs Donated Time Donated Materials Total Indirect Costs Total Costs003j��^ If you have not expended all funds,please describe how and when you intend to spend the balance. li qP. ti Sig ure a Printed Name 'Ta./fl G667e4fr Title CE(2 Date 8-t%'/ • Non-Profit Application(Rev.08/04/14) Page 7 of 9 t!. ki Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 88 of 207 .'i AGENDA ITEM #13.C.3. 2014 TO 2015 RATING CRITERIA FOR KIB NONPROFIT GRANT APPLICATIONS Applications will be ranked Dy the Assembly nonprofit subcommittee and final rankings will be provided to all Assembly members.100 points possible per application. Category .. __ Points Request falls within the powers of the KIB 20 Organization's track record of success including past Borough funding 15 Provided requested financial and organizational information 10 Specific as to how funds will be used 10 Clearly identified benefit to the community and benefit to KIB citizens and number of citizens 10 served Cost vs.benefit 10 Organization's fiscal and management capacity 10 Request fits the organization's mission 5 Active board and experienced staff to carry out request 5 Organization funded by a variety of sources 5 Total 100 Non-Profit Application(Rev.08/04114) Page 9 of 9 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 89 of 207 AGENDA ITEM #13.C.3. 11 DID YOU ATTACH THE FOLLOWING DOCUMENTS? CJ List of Board Members and Officers Letter from the IRS signifying organization's official non-profit tax exemption status Organization's Mission Statement 2 Copy of the organization's long range plan such as a business plan, strategic plan, or development plan VVVV�' Attach latest annual audited financial report or financial review(if your organization is audited or reviewed) El Attach organization's latest annual financial statements, including a profit and loss statement and a detailed balance sheet (if your organization is not /a/udited or reviewed) ❑" Attach grant report (page 6 and 7) and submit it with this application if your organization received funding from the Kodiak Island Borough during the last fiscal year(July 1,2013—June 30,2014).' Non-Profit Application(Rev.08/04/14) Page 8 of 9 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 90 of 207 AGENDA ITEM #13.C.3. BOARD OF DIRECTORS J6, , American Red Cross Joh I.:1014 of Alaska „Tr JOHN LEWIS JAMES HICKERSON Chair l{a n Alaska VRRC Energy Services JOSEPH FONG JENNIFER DOW - Providence I tealth as Services Alaska Co-Vice Chair Denali Emergency Medicine JOSHUA HOWES Associates Premier Alaska Toms •DAVID MACDOWELL KAREN PETERSEN Treasurer/Finance Chair Univc icily at Alaska Fairbanks BP MARK JOHNSON DAVID LABARRE GO Industrial Telecom Secretary Grainger - MARK WILKE Greens('reek Mining Company LYNN C.JOHNSON Governance Chair MATTHEW FAGNANI Doadand-Bach APICC - ANDY COON SANDRA VASQUEZ MACOON Global Sales Marsh Insurance Co. CHRIS BUSHUE SCOTT STEWART Ane inorage Fire Department Arctic Controls CHRISTINA LIVESEY TRACY B. WILLIAMS Petrotechnical PesoarrcsAlaska Community Volunteer CLINT BROOKS WALLY NICKEL III Fairbanks Memorial hospital Flickel Investment Co. DAVID A.LAWER WESLEY J.HEINOLD First National flank Alaska Conoceahilllips Alaska ERIC HELZER Colville Inc. Chapter board members work with the chapter executive to develop and monitor local strategies to deliver the American Red Cross mission. raise funds in accordance with the chapter goals and represent the Red Cross in their communities. Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 91 of 207 AGENDA ITEM #13.C.3. 'p u.'mmm�rnrtcrreaury lRSrnr... x....50. P.O. Box 2508 In reply refer to: 0248153327 Cincinnati OR 45201 Dec. 18, 2012 LTR 4205C EO 53-0196605 000000 00 00019273 BDDC: TE AMERICAN NATIONAL RED CROSS SHARED SERVICES CENTER 2025 E ST NW WASHINGTON DC 20006-5009 %e 9f 20841 Employer Identification Number: 53-0196605 Person to Contact: Ns. Espelage 'Toll Free Telephone Number: 1-877-829-5500 Dear Taxpayer: This is in response to your Dec. 07, 2012, request for information regarding your tax-exempt status. You have represented that you are a chapter, branch or auxiliary of the American National Red Cross. Our records indicate that in December 1938, the American National Red Cross was held to be exempt from Federal income tax under section 101(6) of the Internal Revenue Act of 1938, which now corresponds to section 501(c)(3) of the Internal Revenue Code. In a subsequent determination, the American Red Cross was classified as a publicly supported organization described in sections 509(a)(1) and 170(b)(1)Ya)(vi) of the Code. Even though the'American National.Red Cross was issued an individual ruling, this ruling covers its chapters, branches, and auxiliaries. Donors may deduct contributions to You as provided in section 170 of the Code. Bequests. legacies, devises, transfers, or gifts to them or for their use are deductible for Federal estate and gift tax purposes-if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely yours, .0440td,Ale4- Richard McKee, Department Manager Accounts Management Operations 2a Iq Sw I Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 92 of 207 AGENDA ITEM #13.C.3. P" American Red Cross JeCAas ;. `p # 0 ' 1}; American Red Cross g4'� ________ -",2 mfrayt �, T �'.. "a'I 4 the Red Cross is there through_very imaginable cu s s fr m muse fires x ?Tonsil/net" Ret" . y` .ay, y .d. i y ^• ie o bn a d :-Is e - rr 'ie. ,car .' " 'M. & ,tic r f ie. victims of disaster,patients needing ' a4 i tt‘ tfe-saving blood,members of tire mIlitary and many more turn to the Our Mission (( The depth and d breadth of all DISASTERRELIEF _ :I'� -I. _i.__ the Red Cross does who lest everything In a house fire to an entre city affected by a large-scale still amaze me, and NEALTHANDSAFETY r ha v Int lee : ks _. it's an incredible n :: nr r r .g.• priviQ T'�1 lay{� lege to pSERVICE TO THE ARMED FORCES t, t a ,n a part in it." ' INTERNATIONAL RELIEF Jh9rr ts deetelett.I%I better crm7m:bar Gail McGovern, President and CEO, American Red Cross Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 93 of 207 AGENDA ITEM #13.C.3. Impact - r Year-round,more than 500,000 volunteers and over 31,000 employees of the American Red Cross work PHILANTHROPIC DONATIONS: .s to ensure those in need receive the care and comfort hey deserve. .- _ .1 liL•. u.ltLc.: u Disaster Relief « 190 times a day,American WORKPLACE GIVING: - Red Cross volunteers help a family that has lost everything _ in disaster. CONSUMER ACTIVATION .r =r. ._ r . r Health and Safety 30,000 times a day,a person dioave... .r -. =I P ti P m.du -:ay ,',- receives Red Cross health,safety t . ;nealr .r„ r vonsPi _.rave:can also and preparedness training that can help save alie. $PONSORSNIPS:`:- Service to the Armed Forces 380 times a day,the Red Cross . provides emergency assistance to military men and women and their families. VOLUNTEER OPPORTUNITIES: EPCO,I cc`,keret:wer'a'n`>er IntemaHOndl Services 390,000 times a day,a child r -Ms' it receives a measles vaccination from the Red Cross and i our partners. ' i lte American R.ei:i Cross relies Oil get etous donations of time, money and blond 10 do its • work. Please consider supporting the Red Cross where 91 cents cd every dollar is invested in • humanitarian ser»ces. t.- F eas9.cum-col our Amor ice n Pea Crow'or moir. r,'cmate e11 (' Taispri,,Liar et.It 1 11 m r 1 ,gut L brroch a edc.xs.ozc ir - ? American Red Cross � y, .; g ` p r of klaska iso Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 94 of 207 AGENDA ITEM #13.C.3. RED CROSS PRIORITIES/PLAN/KODIAK VISION Humanity The Red Cross,born of a desire to bring assistance without discrimination to the wounded on the battlefield,endeavors—in its international and national capacity—to prevent and alleviate human suffering wherever it may be found. Its purpose is to protect life and health and to ensure respect for the human being.It promotes mutual understanding,friendship, cooperation and lasting peace amongst all peoples. Impartiality It makes no discrimination as to nationality,race, religious beliefs,class or political opinions. It endeavors to relieve the suffering of individuals,being guided solely by their needs,and to give priority to the most urgent cases of distress. Neutrality In order to continue to enjoy the confidence of all,the'Red Cross may not take sides in hostilities or engage at any time in controversies of a political, racial,religious or ideological nature. Independence The Red Cross is independent.The national societies,while auxiliaries in the humanitarian - services of their governments and subject to the laws of their respective countries,must always maintain their autonomy so that they may be able at all times to act in accordance with Red Cross principles. Voluntary Service The Red Cross is a voluntary relief movement not prompted in any manner by desire for gain. Unity . There can be only one Red Cross society in any one country.It must be open to all.It must carry on its humanitarian work throughout its territory. Universality The Red Cross is a worldwide institution in which all societies have equal status and share equal responsibilities and duties in helping each other. Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 95 of 207 AGENDA ITEM #13.C.3. In Alaska,our goal is to help prevent,prepare for and respond to disaster. We are working dutifully to train communities statewide(65 to date). We also believe in providing support and caring for our men and women of the armed forces. We are a source of information and training for thousands each year,teaching lifesaving techniques from youth to adults, from babysitting to lileguarding,first/aid/CPR and many other classes. We understand that our remote communities present unique challenges and we are working to address those through our Alaska Ready program and our collaboration with Village Public Safety Officers,where we are re-writing preparedness materials to better reflect the needs of those communities. With 15 full time employees,we are covering the entirety of the state,with the invaluable assistance of close to 500 volunteers statewide. Our development plan for fundraising is multi-pronged.We have a small team of four that works to raise funds to support our mission. We primarily received funds through grants,corporate partnerships and individual donations.We have one annual fundraiser,honoring Alaskan Heroes in April.We are not federally funded,though we are congressionally mandated to provide disaster relief and assistance to our arrried forces. Last year, in our state,we responded to 141 incidents,assisted 954 individuals and helped 330 Alaskan families. Our long term plan is to continue to train communities in life-saving skills,while preventing and alleviating suffering through education,outreach and training. To do so,we need the dollars necessary to sustain these activities. In Kodiak,we will continue-to expand the size and outreach of our Disaster Action Teams and will strengthen our relationships with your fire,police and emergency response personnel,while maintaining an adequate supply of emergency supplies and trained volunteers to assist In the event sheltering or mass care/feeding might become necessary. We are dedicated to your community with a local presence via our Mill Bay Road office and a 24/7 emergency number to reach staff capable of mobilizing local volunteers. We send a disaster response specialist to your area monthly to engage with your LEPC and your community. We hope to continue to enhance our presence in the borough. Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 96 of 207 AGENDA ITEM #13.C.3. rAtl THE AMERICAN NATIONAL RED CROSS • Consolidated Financial Statements including Schedule of Operating Revenues and Expenses for the Alaska Region June 30,2013 (With Independent Auditors' Report Thereon) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 97 of 207 AGENDA ITEM #13.C.3. THE AMERICAN NATIONAL RED CROSS Consolidated Financial Statements including Schedule of Operating Revenues and Expenses for the Alaska Region lune 30,2013 Table of Contents Page Independent Auditors'Report 1 Financial Statements 3 Notes to Financial Statements 7 Schedule of Operating Revenues and Expenses—Alaska Region 41 Notes to Supplemental Schedule 42 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 98 of 207 AGENDA ITEM #13.C.3. """ " KPMG LLP 1676 International Drive McLean,VA 22102 • Independent Auditors'Report The Board of Governors The American National Red Cross: We have audited the accompanying consolidated financial statements of The American National Red Cross (the Organization),which comprise the consolidated statement of financial position as of June 30.2013, and the related consolidated statements of activities,functional expenses and cash flows for the year then ended,and the related notes to the consolidated financial statements. Managements Responsibility for the Financial Statements • Management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with U.S. generally accepted accounting principles; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of consolidated financial statements that are free from material misstatement,whether due to fraud or error. Auditors'Responsibility Our responsibility is to express an opinion on these consolidated financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America.Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the consolidated financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the consolidated financial statements.The procedures selected depend on the auditors'judgment,including the assessment of the risks of material misstatement of the consolidated financial statements,whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the • entity's preparation and fair presentation of the consolidated financial statements in order to design audit procedures that are appropriate in the circumstances,but not for the purpose of expressing an opinion on • the effectiveness of the entity's internal control. Accordingly,we express no such opinion.An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the consolidated financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the consolidated financial statements referred to above present fairly, in all material respects,the financial position of The American National Red Cross as of lune 30,2013,and the changes in their net assets, their functional expenses and cash flows for the year then ended in accordance with U.S.generally accepted accounting principles. MVS manta lam n lnac ka W 1+src.nuw.a'I.a9y xry Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 99 of 207 AGENDA ITEM #13.C.3. 13.5119 Report on Summarized Cornparatire Information We have previously audited The American National Red Cross 2012 consolidated financial statements,and expressed an unmodified audit opinion on those audited consolidated financial statements in our report dated October 25,2012. In our opinion,the summarized comparative information presented herein as of and for the year ended June 30,2012 is consistent,in all material respects,with the audited consolidated financial statements from which it has been derived. Other Matter Our audit was conducted for the purpose of forming an opinion on the consolidated financial statements as a whole. The supplemental information included in Schedule I is presented for purposes of additional analysis and is not a required part of the consolidated financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the consolidated financial statements.The infonnation has been subjected to the auditing procedures applied in the audit of the consolidated financial statements and certain additional procedures,including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the consolidated financial statements or to the consolidated financial statements themselves,and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion,the information is fairly stated in all material respects in relation to the consolidated financial statements as a whole. Ki'wtG LEP October 23,2013 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 100 of 207 AGENDA ITEM #13.C.3. THE AMERICAN NATIONAL RED CROSS Consolidated Statement of Financial Position June 30,2013 (with comparative information as of lune 30,2012) (In thousands) Assets 2013 2012 Current assets: Cash and cash equivalents 5 82,721 $ 52,905 Investments(Note 8) 618,139 626,872 Trade receivables,including grants,net of allowance for doubtful accounts ofS6,963 in 2013 and.$5,657 in 2012(Note 11) 233,089 216,517 Contributions receivable(Note 2) 80,303 70,011 Inventories,net of allowance for obsolescence of 54,714 in 2013 and$4,105 in 2012 112,950 113,876 Other current assets 23,230 24,922 Total current assets 1,150432 1,105,103 Investments(Note 8) 1,466,762 1,356,851 Contributions receivable(Note 2) 12,205 16,030 Land,buildings,and other property,net(Note 3) 1,018,454 1,050,793 Other assets(Note 9) 250,982 249,184 . Total assets 3.898,835 3,777,961 Liabilities and Net Assets Current liabilities: Accounts payable and accrued expenses 325,810 281,012 Current portion of debt(Note 4) 18,236 14,400 Postretirement benefits(Note 10) 3,734 3,991 Other current liabilities(Note 9 and I l) 154,398 164,121 • Total current liabilities 502,178 463,524 Debt(Note 4) 695,755 538,958 Pension and postretirement benefits(Note 10) 554,645 1,001,636 Other liabilities(Notes 4 and 9) 156,200 178,620 Total liabilities 1,908,778 2,182,738 Net assets(Notes 6 and 7): Unrestricted net assets 398,444 133,687 Temporarily restricted net assets 861,605 757,513 Permanently restricted net assets 730,008 704,023 Total net assets 1,990,057 1,595,223 Commitments and contingencies(Notes 4,5,8,10,and 1 I) Total liabilities and net assets $ 3,898,835 $ 3,777,961 See accompanying notes to the consolidated financial statements. 3 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 101 of 207 AGENDA ITEM #13.C.3. • TRE ANIERICM4 NATIONAL RED CROSS Consolidated Statement of Activities Year ended lune 30,2013 (with summarized information for the year ended June 30,2012) (In 0rousands) Temporarily Permanenilo Totab Unrest 401,E RenA[I[A Rmt rioted 1013 2013 Operating monomer and inn- Can Ot100lIn: CmswroR fe,Ynrcn and indnitlual giving 1 2781166 S 552,132 S S 830,998 S 437,768 United Way an min.faluald 31,905 62.625 95,530 104,127 {� 48,4,0 and hegnests 64,022 10.191 21,011 96,224 94,629 Services and materials 16,212 38,290 54.502 37,424 PoWce andxrvkv. } Biomes l 2.137,731 . 15737,932 2153,370 Program mmvub 125,153125,153 136.876 Contracts,including federal 5nrvmomn 73,132 • 73,132 82,552 9. Imesonmt ircome(Note 8) 16.701 31,916 48.697 58,100 Other revenues 73,575 398 73.973 69,071 Na assts relawd front rmmcmns 616,997 (6369971 Tonal operating Krum.mad Kelm 3.355.375 58,555 22.011 35.5941 3.170.517 Operating espesdo: PrtPvns semi,to 111[MIe Fo56,645 56,645 53,045 Biomedical services(Note III 2164,815 2.164815 2139,704 yy Community semi.., 57.00 57,200 77,538 Domd,de&sam svnees 467.245 467.245 279,190 Hull,and Ofetywvios 216.222 216.222 105.596 hlemadwnlydbviderolopmg mows 92.742 92,742 186,726 "2 Toulpmnrem senior ],05i 869 3,054,869 3.031879 • Ra Supporting servlet. Fund raining 189431 - - 189.31 172,407 Ma egmeriW 3,44l 136,263 - - 136.283 140,047 Toed supporting services 335.714 - - 325114 10,254 Total orennn6 expense, 3,380,583 - - 3,700,583 3345.133 (tmlge in nes assets fiwn ofrnlians (25208) 58.555 . 22.011 55,358 (174,616) •41 Nompaenng pus.Olonsa)(Solo,4 and 81 42,670 45,337 3,974 92,181 04514) Pwiomabtod change'alt than norpnN'e benefit oust(Noe II) 247,205 - - 247.295 (185,570) •S. C6mpn in wt 0,52.0 264,757 104.092 25,905 394,334 1596,700) Net asset.beginning of rear 133.037 757,513 704.023 0905223 2,191,923 Net aau and nlyvr 5 340.044 S 060.605 5 7511898 11,990,057 5 1.595,223 an fl Sun wmnpopog wen to the consolidated financial stalmnmis. 2;; .51 ya u4:I s' 4 v it 'S. 6E' Resolution No. FY2014-32A AmendingResolution No. FY2014-32 ... Page 102 of 207 73 CD C 0 C O 7 Z O -n -C N 0 A W N TIIE AMERICAN NATIONAL RED CROSS D Statement of Functional Expenses 3 Year ended lune 30,2013 (with summarized inlbrmntion for the year ended June 30,2012) 7 On thousands) a Program Straka (C) Domestic HealthEnd International Retie) Total Senien to Plonredical Community Disaster Salary &Development Pratt... ;U Armed Partes Services Servka Service.. Services Serien Services CD OS.Wietodnip. ]9 v 5 254 5 930,432 I 20,971 5 94,])1 5 19,853 1 19.093 5 1,180,119 Employee Mnelm 1,460 309410 6 97 ]13]0 29,111 6.]]0 ]9345] � Subtotal 3),899 1.239,850 27,945 125,701 119.734 25,443 1372,572 O 7 Tavel.M maintenance 2,067 34,031 877 62,112 6,496 3,380 109,163 Z Fquipmenl m.inn.n and lece utl t&tro859 69146 2,899 21,662 1930 1,156 9],742 O Supplies d materials 1,744 483,630 3,1% 6,941 12,222 494 508.227 Contractual Sent.. 10,192 290.438 I0.031 67,803 69,821 7,877 464242 Financial and material ami.tme 6,751 3.564 10,050 - 170,947 25 53,360 244,711 Oepreciation and nmonintion 1,133 36056 2.194 11.999 6,004 126 58312 Nmai top..... 1 56,645 5 3.164,815 5 5]100 1 46],N5 I 216.222 5 92,742 5 3.054.869 0 a0,pp.rdng Servk,. ManBew.nl Total TS) road .aa supporting Tato!Papaws RaM% Genera% Schen 2013 2013 Wiwi.sad wages S 80,071 I 73,329 S 153,400 1 1333.519 S 1321,117 Employes bene,. 26,628 24,386 51,014 440,467 400,334 Subro.l 106.699 97.715 204414 1.276.986 1,725451 Travel tad mtimeoanoe 5,455 2.928 1,383 117,546 75,011 Fquipment m.in.iwce rid tram 1.103 3458 4361 001,309 104162 Supplier.b material. 4,096 33 4,139 511356 541,693 Conosetlul semin., 67.630 29169 91397 561.639 512,402 Finnnial and matrial antennae 1303 334 1,037 246,548 234,413 DepReinlon and amortization 2,947 7,046 4,993 63,205 71,025 Total expenses 5 119.431 S 136.283 I 325,714 5 3,30%0 S 3.345.133 Set nvmpuryine nava to the oenrolidued financial ttuemems /D/� VJ m a) z CD 3 o w It. N m s G3 n CO AGENDA ITEM #13.C.3. THE AMERICAN NATIONAL RED CROSS Consolidated Statement of Cash flows Year ended June 30,2013 (with comparative information for the year ended June 30,2012) (In thousands) 1013 2012 Cash lbws Rom operating activities- Gunge in net assets $ 394,834 5 (596,700) Adjustments to reconcile change m net assess to net cash used in operating activities: Depreciation and ammtbation 63,205 78.925 Pmvisien Par doubtful accounts receivable 1,195 2,954 Provision tar obsolete inventory 610 2.930 Net gain on sales of property (4,965) (938) Net inosine&and demative(gain)loss (86.778) 24,784 Pension rebted changes other than net periodic benefit costs (247295) • 385,570 Permanently restricted coneibutions (22,011) (34,748) Changes in operating assets and liabilities: Receivables (24)74) 1197)) Inventories 316 9,576 Other assets - 1106) (17,434) Accounts payable and seamed expenses 44,798 (52,211) Other liabilities (27,94)) (35,949) Pension and postreRiement benefits (I 99953) (52,077) Net cash used In operating activities (108.327) (287,289) Cash flows from investing activities: Purchases et property (39,035) (55,299) Proceeds(rein sales afptopeny 1),134 4,464 Purchases of investments (320,896) (277.4(6) Proceeds from sales ofmvenments 302,2% 281,058 Net cash used in invesdae activities (44,501) (47,193) Cash lbws from financing actio Mies: • Permanently restricted wunibutions 22,011 34,748 Proceeds from borrowings 175.000 Repayments ofded (14,367) (20,023) Net rash provided by!cmc activities 182,644 14,725 Net increase(decrease)in cash and cash equivalents 29,816 (319,757) • Cash and cash equivalents,beginning ofydr .52.905 372,662 Cash and cash equivalents,and of year 5 82,721 $ 52,905 Supplemental disclosures of cash)low information: Cash paid during the yeas for interest 5 17,903 $ 18,950 See accompanying notes to the consolidated feateml statements. 6 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 104 of 207 AGENDA ITEM #13.C.3. TIME AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended June 30,2012) (I) Summary of Significant Accounting Policies Organization and Rests of Presentation: The American National Red Cross (the Organization) was established by all Act of the United States Congress on January 5, 1905 for the primary purposes of furnishing volunteer aid to the sick and wounded of the Armed Forces in time of war and to carry on a system of national and international relief in time of peace to mitigate the suffering caused by fire,famine, floods and other great natural calamities.The mission of the Organization has expanded since that time to help people prevent,prepare for,and respond to emergencies. The accompanying consolidated financial statements present the consolidated financial position and changes in net assets, functional expenses and cash flows of the Organization. The Organization has national and international programs that are conducted by its headquarters, biomedical services, and chartered local chapters. Also included in the consolidated financial statements are the net assets and operations of Boardman Indemnity Ltd., a 100% owned captive insurance subsidiary, and ARC Receivables Company; LLC, a wholly owned bankruptcy-remote special purpose entity. All significant intra-organizational accounts and transactions have been eliminated. Program activities include services to the Armed Forces,biomedical services,community services,disaster services, health and safety services, and international services. Biomedical services includes activities associated with the collection,processing,testing,and distribution of whole blood and components at 36 local blood services region operations,five national testing laboratories,a biomedical research facility,and related national support functions. Net assets,revenues,gains,and losses arc classified based on the existence or absence of donor-imposed restrictions.Accordingly,the net assets of the Organization and changes therein arc classified and reported as follows: Unrestricted net assets—Net assets that are not subject to any donor-imposed stipulations. Temporarily restricted net assets—Net assets subject to donor-imposed restrictions on their use that may be met either by actions of the Organization or the passage of time. Permanently restricted net assets—Net assets subject to donor-imposed or other legal restrictions requiring that the principal be maintained permanently by the Organization.Generally,the donors permit the Organization to use all or part of the income earned for either general or donor-specified purposes. The consolidated financial statements are presented with certain prior year summarized comparative information.Such information does not include sufficient detail to constitute a presentation in conformity with generally accepted accounting principles. Accordingly, such information should be read in conjunction with the Organization's consolidated financial statements for the year ended June 30,2012 from which the summarized information was derived. Use of Estimates:The preparation of the consolidated financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities in the financial statements.Estimates and assumptions may also 7 (Continued) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 105 of 207 AGENDA ITEM #13.C.3. • THE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements (with summarized information for the year ended lune 30,2012) affect disclosure of contingent assets and liabilities at the date of the financial statements,and the reported amounts of revenues and expenses.Actual results could differ from management's estimates. Cash Equivalents:The Organization considers all highly liquid investments purchased with an original sl maturities of three months or less to be cash equivalents.Cash equivalents consist of money market mutual funds and overnight investments of approximately$66 million and$17 million as of June 30,2013 and • 2012,respectively. Investments:Investments are reported at fair value except for certain commingled funds and alternative funds that, as a practical expedient, and in accordance with Accounting Standard Codification R'. (ASC)820-10-35-59, are reported at estimated fair value utilizing net asset values. Net asset value, in '(.. many instances may not equal the fair value that would be calculated pursuant to ASC 820. The Organization does not intend to sell any of the funds at an amount different from net asset value per share at lune 30, 2013. The Organization reviews and evaluates the net asset values provided by the general partners and fund managers and agrees with the valuation methods and assumptions used in detennining net asset values of these funds.The separately managed endowment fund accumulates realized gains and losses on security transactions,which are available to meet current expenses to the extent approvedby the Board of Governors.Amounts annually available for expenditure are based on the Board of Govemors' <'• approved spending rate using the total-return method. Investment income classified as operating revenue consists ofinterest and dividend income on investments and any gains approved for use in operations(note 8).All other realized and unrealized gains or losses are classified as nonoperating activity•and are available to support operations in future years and to offset gg potential market declines. • y, Investments classified as current are available for operations in the next fiscal year. r. Derivative Financial Instruments: The Organization makes use of derivative financial instruments in order to mitigate certain risks.Derivative financial instruments are recorded at fair value. Endowment Fund:The Organization has maintained a national endowment fund since 1905.Since 1910, rrra): as stated in the bylaws of the Organization and because of public declarations as to their intended use,gifts to The American National Red Cross national headquarters under wills, trusts, and similar instruments 'xt° which do not direct some other use of such funds are recorded as permanently restricted endowment funds to be kept and invested in perpetuity.Based upon the manner in which the Organization has solicited and continues to solicit such gills,it has been determined by independent legal counsel that such gifts must be placed in the endowment fund and,accordingly,reported as permanently restricted net assets. Inventories:Inventories of supplies purchased for use in program and supporting services are valued using the average cost method. Whole blood and its components are valued at the lower of average cost or market. • Land,Buildings,and Other Property:Purchases of land,buildings,and other property having a unit cost per established guidelines and a useful life of three or more years arc capitalized at cost.Donated assets are rti capitalized at the estimated fair value at date of receipt. Interest expense incurred during a period of construction, less related interest income earned on proceeds of tax-exempt borrowings, is capitalized. 8 (Continued) • Resolution No. FY2014-32A AmendingResolution No. FY2014-32 ... Page 106 of 207 AGENDA ITEM #13.C.3. THC AMERICAN NATIONAL RNA CROSS Notes to Consolidated Financial Statements Jure 30,2013 (with summarized information for the year ended June 30,2012) Property under capital leases is amortized over the lease term. Any gain or loss on the sale of land, buildings and other property is reported as other revenues on the consolidated statement of activities. Application development costs incurred to develop intemal-use software are capitalized and amortized over the expected useful life of the software application. Activities that are considered application development include design of software configuration and interfaces,coding,installation of hardware,and testing.All other expenses incurred to develop internal-use software are expensed as incurred. Depreciation is computed using the straight-line method over the estimated useful lives of the assets as follows: _ Useful life Class of property in years Buildings -45 Building improvements 10 Equipment and softwat 3—15 Long-Lived Assets: Long-lived assets, such as land, building and other property, arc reviewed for impairment whenever events or changes in circumstances indicate that the carrying amount of an asset may not be recoverable. If circumstances require a long-lived asset be tested for possible impairment, the Organization first compares undiscounted cash flows expected to be generated by an asset to the carrying value of the asset. If the carrying value of the long-lived asset is not recoverable on an undiscounted cash flow basis,an impairment loss is recognized to the extent that the carrying value exceeds its fair value.Fair value is determined through various valuation techniques including discounted cash flow models,quoted market values and third-party independent appraisals,as considered necessary. Property and Casualty Insurance:The Organization maintains various insurance policies under which it assumes a portion of each insured loss.Assumed losses are retained by the Organization through its wholly owned insurance subsidiary, Boardman Indemnity, Ltd. (Boardman). The Organization also purchases insurance to supplement the coverage by Boardman.The liabilities for outstanding losses and incurred but not reported claims have been determined based on actuarial studies and are reported as other liabilities in the consolidated statement of financial position,and were approximately$104 million and$113 million as of June 30,2013 and 2012,respectively. Revenue Recognition: Contributions, which include unconditional promises to give (pledges), arc recognized as revenues in the period received or promised.Contributions receivable due beyond one year are stated at net present value of the estimated cash flows using a risk-adjusted rate. Conditional contributions are recorded when the conditions have been substantially met.Contributions are considered to be unrestricted unless specifically restricted by the donor. The Organization reports contributions in the temporarily or permanently restricted net asset class if they are received with donor stipulations as to their use. When a donor restriction expires, that is, when a stipulated time restriction ends or purpose restriction is accomplished,temporarily restricted net assets are released and reclassified to unrestricted net assets in the consolidated statement of activities. 9 (Continued) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 107 of 207 '.i AGENDA ITEM #13.C.3. THE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 kl (with summarized information for the year ended June 30,2012) i1 ra l Donor-restricted contributions are initially reported in the temporarily restricted net asset class,even if it is anticipated such restrictions will be met in the current reporting period. Products and services revenue,which arises principally from sales of whole blood and components and health and safety course fees, is generally recognized upon shipment of the product or delivery of the •� services to the customer. • Revenues from federal agencies are generally reported as unrestricted contract revenue and are recognized as qualifying expenses are incurred under the agreement. Gains and losses on investments and other assets and liabilities are reported as increases or decreases in unrestricted net assets unless their use is restricted by explicit donor stipulation or by law. Contributed Services and Materials: Contributed services are reported at fair value in the financial statements for voluntary donations of services when those services (I)create or enhance nonfinancial i;. assets or(2)require specialized skills provided by individuals possessing those skills and are services which would be typically purchased if not provided by donation.The Organization recorded contributed services revenue and related expense for the years ended June 30, 2013 and 2012 of approximately $13 million and$8 million,respectively,mostly in support of the disaster services program. • Donated materials are recorded at their fair value at the date of the gift.Gifts of long-lived assets are recorded as restricted support.This restriction is released ratably over the useful life of the asset. Income Taxes:The American National Red Cross is a not-for-profit organization incorporated by the U.S.Congress through the issuance of a federal charter.The Organization is exempt from federal income taxes under Section 501(c)(3)of the Internal Revenue Code,except on net income derived from unrelated • business activities.At June 30,2013 and 2012,the Organization has determined that no income taxes are ' ' due for its activities.Accordingly,no provision for incometaxes has been recorded in the accompanying -raf financial statements.Management annually reviews its tax positions and has determined that there arc no ;4! material uncertain tax positions that require recognition in the consolidated financial statements. Accounts Receivable Securitization:The Organization has an accounts receivable securitization program that is accounted under Accounting Standards Update (ASU) No.2009-16, Transfers and Servicing (Topic 860):Accounting for Transfers of Financial Assets(note II). Kl ni 10 (Continual) • • ; Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 108 of 207 AGENDA ITEM #13.C.3. THE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended June 30,2012) (2) Contributions Receivable The Organization anticipates collection of outstanding contributions receivable as follows at June 30,2013 and 2012(in thousands): 2013 2012 Amounts receivable within one year $ 82,390 71,778 Amounts receivable in I to 5 years(net of discount o $601 and$843 for 2013 and 2012,respectively) 12,205 16,030 Total contributions receivable before allowance for uncollectible amounts 94,595 87,808 Less allowance fur uncollectible amounts (2,087) (1,767) Contributions receivable,net 92,508 86,041 Less curent portion 80,303 70,011 Contributions receivable,net,noncurrent $ 12,205 16,030 Amounts presented above have been discounted to present value•using various discount rates ranging between 0.13%and 5.53%. (3) Land,Buildings,and Other Property The cost and accumulated depreciation of land,buildings,and other property were as follows at June 30. 2013 and 2012(in thousands): 2013 . 2012 Land $ 118,199 119,391 Buildings and improvements 1,152,054 1,157,229 Equipment and software 712,042 583,705 Buildings and equipment under capital lease 1,787 3,762 Total cost of assets placed in service 1,984,082 1,864,087 Less accumulated depreciation and amortization (985,284) (949,336) Construction-in-progress 19,656 136,042 Land,buildings,and other property,net $ (,018,454 1,050,793 11 (Continued) Resolution No.FY2014-32A Amending Resolution No. FY2014-32 ... Page 109 of 207 AGENDA ITEM #13.C.3. si THE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements h.. June 30,2013 (with summarized infomtation for the year ended June 30,2012) (4) Debt Debt consists of the following at June 30,2013 and 2012(in thousands): 2013 2012 Fixed rate debt: Bearing interest rates ranging from 1.3%to 5.85%, due 2013 through 2036 $ 459,505 291,342 '=l Variable rate debt: Bearing interest rates ranging from D.06%to 0.92%, due 2013 through 2034: Variable rate debt with demand repayment rights 194,295 201,741 al Variable rate debt without demand repayment rights 60,000 60,000 Total bonds and notes payable 713,800 553,083 Obligations under capital leases(note 5) 191 275 Total debt 713,991 553,358 Less current portion 18,236 14,400 Debt,noncurrent portion $ 695,755 538,958 'the Organization's debt is generally backed only by the full faith and credit of The American National Red Cross.Certain bonds are subject to redemption prior to the maturity at the option of the Organization.The repayment terms of the variable rate debt generally require monthly payments of interest and annual (ii principal reduclion.The registered owners of the bonds and notes with demand repayment rights may demand repurchase of the bonds and notes for an amount equal to the principal plus accrued interest. Letters of credit or standby credit facilities have been established with multiple banks in the aggregate amount of$217 million and$220 million for fiscal years 2013 and 2012,respectively,to provide liquidity $� in the event other funding is not available for repurchasing.As of June 30,2013,the maturity dates for these liquidity facilities are from 2014 through 2016.Approximately$94 million of the debt with demand $zej repayment rights bears interest at Flexible rates with flexible rate periods of any duration up to 270 days. The remaining debt with demand repayment rights is remarketed on a weekly basis bearing interest rates that arc reset weekly. ktil 12 (Continued) pr: ,rpt Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 110 of 207 i�9 AGENDA ITEM #13.C.3. • TILE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized inthnnation for the year ended June 30,2012) Scheduled maturities and sinking hind requirements of the debt and credit agreements as of lune 30,2013 are as follows(in thousands): 2014 18,236 2015 13,533 2016 17,180 2017 31,666 2018 42,173 Thereafter 586,203 Total $ 713,991 The carrying value estimated fair value of the Organization's noncurrent debt as oflune 30,2013 and 2012 are summarized as follows(in,thousands): 2013 2012 Carrying Fair value Carrying Fair value amount Level 2 amount Level 2 Noncurrent debt $ 695,755 723,795 533,958 596,275 The fair value estimate is based on quoted priecs for bond issues with similar maturities and credit quality (level 2). See note 8 for definitions of Level I,2 and 3.The market prices utilized reflect the rate the Organization would have to pay a credit worthy third party to assume its obligation and do not reflect an additional liability to the Organization. Interest expense was approximately$25 million and$26 million for the years ended June 30,2013 and 2012,respectively,which is included in contractual services on the statement of functional expenses. Bank Lines of Credit:The Organization maintained several committed and uncommitted lines of credit with various banks for its working capital requirements. As of June 30,2013 and 2012, there were no borrowings outstanding under lines of credit.The Organization had unused lines of credit outstanding of approximately $215 million and $315 million at June 30, 2013 and 2012, respectively. The amounts available to be borrowed on the lines of credit are subject to the limitations of the Organization's debt covenants. Interest Rate Swap Agreements:The Organization held variable rate debt of approximately$254 million and$262 million at June 30,2013 and 2012,respectively.Interest rate swap agreements are used by the Organization to mitigate the risk of changes in interest rates associated with variable interest rate indebtedness.Under such arrangements,a portion of variable rate indebtedness is convened to fixed rates based on a notional principal amount.The interest rate swap agreements are derivative instruments that are recognized at fair value and recorded on the statement of financial position. At June 30, 2013, the aggregate notional principal amount under the interest rate swap agreements,with maturity dates ranging from 2013 through 2021,totaled$118 million.At June 30,2012,the aggregate notional principal amount 13 (Continued) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 111 of 207 AGENDA ITEM #13.C.3. TILE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended June 30,2012) under the interest rate swap agreements, with maturity dates ranging from 2013 through 2022, totaled $121 million.The estimated fair value of the interest nue swap agreements was a liability of approximately $8 million and $12 million, respectively, and is included in other liabilities in the accompanying consolidated statement of financial position as of June 30,2013 and 2012. The change in fair value on these interest rate swap agreements was a gain ofapproximatcly$4 million and a loss of approximately $7 million for the years ended June 30, 2013 and 2012, respectively, and is included in nonoperating gains/(losses)in the consolidated statements of activities. The following table represents the interest rate swap liabilities that are measured at fair value on a recurring basis at June 30,2013 and 2012(in thousands): Fair value measurements Level 1 Level 2 Level 3 Interest rate swap liabilities at June 30,2013 $ — 7,852 — Interest rate swap liabilities at June 30,2012 — 11,852 — For the valuation of the interest rate swap al June 30,2013 and 2012,the Organization used significant other observable inputs as of the valuation date(Level 2),including prices of instruments with similar • maturities and characteristics,interest rate yield curves and measures of interest rate volatility.The value - was determined and adjusted to reflect nonperformance risk of both the counterparty and the Organization. Seenote 8 for definitions of Levels I,2 and 3. Letters of Credit:dhe Organization had unused letters'of credit outstanding of approximately$60 million and$59 million at June 30,2013 and 2012,respectively. • r?I vl I`` 14 (Continued) Si to Resolution No. FY2014-32A AmendingResolution No. FY2014-32 ... Page 112 of 207 AGENDA ITEM #13.C.3. TILE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended lune 30,2012) (5) Leases The Organization leases certain buildings and equipment for use in its operations. The following summarizes minimum future rental payments under capital and operating leases for the fiscal years ending June 30(in thousands): Operating Capital 2014 $ 21,426 98 2015 16,531 98 2016 13,370 2017 11,163 I 2018 7,365 1 Thereafter 16,457 9 Total minimum lease payments $ 86,312 208 Less amounts representing interest (17) present value of net minimum tease payments(note 4) $ t91 Total rent expense was approximately$48 million and$52 million for the years ended June 30,2013 and 2012, respectively and is included in contractual services on the consolidated statement of functional expenses. Future minimum rental payments to be received by the Organization for office space leased at the National Headquarters building as of lune 30,2013,are as follows(in thousands): 2014 $ 13,496 2015 t3,658 2016 13,826 2017 13,998 2018 14,175 Thereafter 28,903 Total minimum lease payments to be received $ 98,056 Total rental income was approximately$13 million and$12 million for the years ended June 30,2013 and 2012,respectively,and is included in other revenues on the consolidated statement of activities. I5 (Continued) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 113 of 207 AGENDA ITEM #13.C.3. THE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized infomration for the year ended June 30,2012) (6) Net Assets Temporarily restricted net assets are available for the following purposes or periods at June 30,2013 and 2012(in thousands): 2013 2012 Disasterservices $ 169,197 49,490 Biomedical services 541 554 Health and safety services 1,215 1,259 International relief and development services 259,651 304,569 Community services 3,318 4,826 Buildings and equipment 8,412 9,481 Endowment inflation adjustment reserve 187,200 176,500 Endowment assets available for future appropriation 142,277 108,968 Other specific purposes 27,868 21,471 Time restricted 61,926 80,395 Total temporarily restricted net assets $ 861,605 757,513 Permanently restricted net assets at June 30,2013 and 2012 consist primarily of endowed contributions,the income from which is available principally to fund general operations. Other permanently restricted net assets consist of beneficial interests in perpetual trusts and other split interest agreements(note 9). (7) Endowments • Effective January 23, 2008, the District of Columbia enacted the Uniform Prudent Management of Institutional Funds Act(UPMIFA), the provisions of which apply to endowment funds existing on or established after that date.Based on its interpretation of the provisions of UPMIFA,the Organization is required to act prudently when making decisions to spend or accumulate donor restricted endovnnent assets and in doing so to consider a number of factors including the duration and preservation of its donor restricted endowment funds.The Organization classifies as permanently restricted net assets the original value of gifts donated to be held in perpetuity.The remaining portion of the donor-restricted endowment fund that is not classified in permanently restricted net assets is classified as temporarily restricted net assets until those amounts are appropriated for expenditure by the Organization in a manner consistent with the standard of prudence prescribed by UPMIFA. The Organization has adopted and the Governing Board has approved the Statement of Investment Policies and Objectives for the endowment fund.This policy has identified an appropriate risk posture for the fund, stated expectations and objectives for the fund,provides asset allocation guidelines and establishes criteria to monitor and evaluate the performance results of the fund's managers. The Organization expects the endowment fund to provide an average real rate of return of 5%annually subject to annual review and adjustment as may be appropriate and prudent under the circumstances at the time. To satisfy its long term rate of return objectives,the Organization relics on a total return strategy in which investment returns are achieved through both capital appreciation(realized and unrealized) and eurent yield(interest and dividends). 16 (Continued) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 114 of 207 AGENDA ITEM #13.C.3. THE AMERICANNATIONAL RED CROSS Notes to Consolidated Financial Statements lune 30,2013 (with summarized information for the year ended lune 30,2012) The Organization makes distributions from income earned on the endowment fund for eunent operations using the total return method. In establishing this method, the Organization considered the long-temi expected retum on its funds.To the extent that distributions exceed net investment income,they are made from accumulated gains.The Board of Govemora appmvm the spending rate,calculated as a percentage of the five-year calendar trailing average fair value of the endowment fund at the beginning of each fiscal year. A spending rate of approximately 3.8%for both 2013 and 2012 of the trailing five-year market value was applied to each unit of the endowment fund and resulted in total distributions of approximately$31 million for each of the years ended June 30, 2013 and 2012, respectively. Approximately $26 million and $22 million of the amounts represent utilization of accumulated realized gains,for the years ended June 30, 2013 and 2012,respectively.A spending rate of approximately 3.9%of the trailing five-year market value has been approved for 2014. Net asset classification by type of endowment as ofJune 30,2013,is as follows(in thousands): Temporarily Permanently • Unrestricted restricted _ restricted Total Donor-restricted endowment funds $ — 329,477 561.835 891,312 Changes in endowment net assets for the year ended June 30,2013(in thousands): 'leinporarily Permanently Unrestricted restricted restricted . Total Endowment net assets, beginning of year $ — 285,468 542,602 828,070 Investment return: Investment income — 31,343 — 31,343 Net appreciation(net realized and unrealized gains/losses) — 44,009 — 44,009 Total investment return — 75,352 — 75,352 Contributions — — 19,233 19,233 Appropriation of endowment assets for expenditure — (31,343) — (31,343) Endowment net assets, end of year $ — 329,477 561,835 891,312 17 (Continued) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 115 of 207 AGENDA ITEM #13.C.3. 111E AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended June 30,2012) 73: Net asset classification by type of endowment as ofJune 30,2012(in thousands): Temporarily Permanently Unrestricted restricted restricted Total Donor-restricted endowment funds $ — 285,468 542,602 828,070 • Changes in endowment net assets for the year ended June 30,2012(in thousands): • Temporarily Permanently Unrestricted restricted restricted Total (,. l3ndowman net assets, beginning of year $ — 309,872 520,542 830,414 Investment return: Investment income — 30,459 — 30,459 Net depreciation(net realized and unrealized losses) • — (24,285) — (24,285) Total investment e(. return — 6,174 — 6,174 Contributions 22,060 22,060 Appropriation of endowment Q4 assets for expenditure — — p - (30,578) (30,578) Endowment net assets, end of year $ — 285,468 542,602 828,070 (8) Investments and Fair Value Measurements The Organization applies the provisions of ASC 820,Fair Value Measurements and Disclosures,for fair value measurements of investments that are recognized and disclosed at fair value in the financial statetnents on a recurring basis.ASC 820 defines fair value as the exchange price that would be received for an asset or paid to transfer a liability(an exit price)in the principal or most advantageous market for the asset or liability in an orderly transaction between market participants on the measurement date. '>{ ASC 820 also establishes a fair value hierarchy that requires the Organization to maximize the use of observable inputs when measuring fair value. Observable inputs reflect market data obtained from '31 independent sources, while unobservable inputs reflect the Organization's market assumptions. The three levels of the fair value hierarchy are as follows: • • Level I—Quoted prices for identical assets or liabilities in active markets. IX (Continued) AI Resolution No, FY2014-32A Amending Resolution No. FY2014-32 ... Page 116 of 207 mss. *t: AGENDA ITEM #13.C.3. THE AMERICAN NATIONAL REIT CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended June 30,2012) • Level 2—Quoted prices for similar assets or liabilities in active markets;quoted prices for identical or similar assets or liabilities in markets that are not active;inputs other than quoted prices that are observable for the asset or liability;or market—corroborated inputs. • Level 3 — Unobservable inputs that are supponed by little or no market activity and that are significant to the fair value of the assets or liabilities. In certain cases,the inputs to measure fair value may result in an asset or liability falling into more than one level of the fair value hierarchy. In such cases,the determination of the classification of an asset or liability within the fair value hierarchy is based on the least determinate input that is significant to the fair value measurement. Investments measured using net asset value are classified as Level 2 if they are redeemable at or near year-end otherwise they are considered Level 3. Transfers between levels may occur when there is a change in the observability of significant inputs.A transfer between Level l and Level 2 generally occurs when the availability of quoted prices changes or when market activity of an investment significantly changes to active or inactive. A transfer between Level 2 and Level 3 generally occurs when the underlying inputs become, or can no longer be, corroborated with market observable data.Transfers between levels are recognized on the date they occur. For the years ended June 30,2013 and 2012,there were no transfers in or out of Level 1,2 or 3. The Organization's assessment of the significance of a particular input to the fair value measurement in its entirety requires judgment and considers factors specific to the asset or liability. 19 (Continual) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 117 of 207 AGENDA ITEM #13.C.3. TRE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended June 30,2012) 'Ile following table represents investments that are measured at fair value on a recurring basis at June 30, 2013 and 2012(in thousands): June30, I r 2013 Level l Level 2 Level 3 U.S.government securities $ 203,755 12,889 190,866 Corporate and foreign sovereign onds and notes 194,849 28,190 166,659 Common and preferred stocks 359,441 299,285 60,156 - Mortgage-backed assets 9,656 - 9,656 Other asset-backed assets 400 - - 400 Fund of hedge funds 42,092 42,092 Global macro hedge funds 32,434 - - 32,434 Hedged equity funds 203,224 - - 203,224 Multistrategy and other hedge funds 115,400 115,400 Buyout and growth equity funds 124,279 - - 124,279 Distressed debt and turnaround funds 34,336 - - 34,336 Private real estate funds 38,605 - - 38,605 Venture capital funds 12,673 - - 12,673 Commodity sensitive private equity and infrastructure funds 33,793 - -- 33,793 b• Commodities 4,209 - 4,209 _ Derivative contracts (595) - (595) Money market and other 676,350 5,336 671,014 - 2if Total investments $ 2,084,901 345,700 1,101,965 637,236 yt tI 20 (Continued) } Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 118 of 207 f AGENDA ITEM #13.C.3. TILE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended June 30,2012) June 30, 2012 Level 1 Level 2 Level 3 U.S.government securities $ 238,547 12,337 226,210 - Corporate and foreign sovereign bonds and notes 202,660 21,143 181,517 - Common and preferred stocks 314,646 230,230 84,416 - Mortgage-hacked assets 20,048 - 20,048 Other asset-backed assets 916 - 562 354 Fund of hedge toads 58,095 - - 58,095 Global macro hedge funds 30,227 - - 30,227 Hedged equity funds 166,766 - - 166,766 Muhistrategy and other hedge fiends 64,584 - - 64,584 Buyout and growth equity funds 117,128 - - 117,128 Distressed debt and turnaround funds 45,497 - - 45,497 Private real estate funds 33,438 - - 33,438 Venture capital funds 15,124 15,124 Commodity sensitive private equity and infrastructure funds 28,291 - - 28,281 Commodities 4,429 - 4,429 - Swap contracts (416) - (416) ' Money market and other 643,753 320 643,433 Total investments $ 1,983,723 264,030 1,160,199 559,494 For the valuation of certain government,corporate and foreign sovereign bonds and notes,common and preferred stocks,and money market and other at June 30,2013 and 2012,the Organization used quoted . prices in principal active markets for identical assets as of the valuation date(Level I). For the valuation of certain government,corporate and foreign sovereign bonds and notes,which includes commingled funds, common and preferred stocks, mortgage and other asset-hacked securities, commodities,and money market and other at June 30,2013 and 2012,the Organization used significant other observable inputs,particularly dealer market prices for comparable investments as of the valuation date(Level 2).Commingled funds are classified as Level 2 as they are redeemable at net asset value at or near year-end. The valuation of hedge funds, buyout and growth equity funds,distressed debt and turnaround funds, private real estate funds,venture capital finds,commodity sensitive private equity and infrastructure funds at lune 30,2013 and 2012,are reported at estimated fair value utilizing the net asset values provided by fund managers as a practical expedient.While these funds'net asset values utilize significant unobservable inputs(Level 3),management reviews and evaluates the values provided by the fund managers and general partners and agrees with the valuation methods and assumptions used in determining the fair value of the alternative investments. 21 (Continued) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 119 of 207 1 ; AGENDA ITEM #13.C.3. *s i ItIE AMERICAN NATIONAL.RED CROSS Notes to Consolidated Financial Statements June 30,2013 ° (with summarized information for the year ended June 30,2012) The following table presents the Organization's activity for investments measured at fair value on a recurring basis using significant unobservable inputs(Level 3)as defined in ASC 820 for the years ended June 30,2013 and 2012(in thousands): ti Realized fnasge ii k, Helaine( gains unn find Balance vi r Jane30,2012 Purchases Senile meats (losses) gains(losses) Jule 30,2613 Other asset backed stria hies 5 354 - - - 46 400 Fund ofhedge lush 58,095 - (22,641) 6,638 42,092 • Global slain beige funds 30,227 - (544) 9 2,742 32,434 • Het0;d equity Stena 866,366 8,829 14,692) 1,023 39199 203,224 MuMulliotalogy and other hedge Buds 64,584 48,870 (6,579) 852 7,671 115,400 Buyout and Bro.0 cueisy funs 117,118 18.680 (20,7)5) 9.425 (239) 124,279 Di:o-eaul debt and Iona round bunds 45,497 4,586 (22,201) 1,039 5,415 34,336 • Private real able kinds 33,438 6,673 13,177) 379 1,292 38,605 ventwe capital funds 15,124 692 (3,180) 2.701 (2,664) 12,673 Commodity sensitive private - equityandinEsuudurefuds 28,201 8.654 (3,481) 1.549 (1710) 33.793 S 559,494 89,984 (81,210) 16,977 57,991 637,216 .. Realized (Targe in Balance al June 30,2011 Purchases Settlemeras (losses) gain sp44e4) Jun 30,1012 OWcrasct backed vxurites 5 353 - - - 1 354 y5 Fund o[hedge funds 74,419 - (14926) - (1,398) 58,095 Global tiara hedge kinds 29,168 - (310) - 1369 30y227 llelgod equity funds 159,470 3,000 (7,810) 5,650 6,456 166,766 Mullobatrgy and other hedge funds 64,135 4,000 (1,284) (9) (2,258) 64,584 Bayous and growth entity fords 99,985 23,441 (15,317) 8901 116 117,128 Voteswl debt and yasawwa 'V funds 44,15(1 3,979 (2,765) 126 (33) 45,497 Private mal state funds 26,943 4.814 (1,646) 581 2,746 33,438 Venture capital funds 15,634 1,017 13,115) 2,440 (8321 15,124 Com nudity sensitive private equityand infasousure lords 27,280 4.822 (4,986) 1,243 (978) 28.281 { S 541,577 45,075 (5.2N) 18,932 5,189 559,494 p • {1 4 22 (Continued) is Resolution No. FY2014-32A AmendingResolution No. FY2014-32 ... t1 Page 120 of 207 AGENDA ITEM #13.C.3. THE AMERICAN NATIONAL REIT CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended June 30,2012) The following summarizes the nature and risk of those investments that are reported at estimated fair value utilizing net asset value as offline 30,2013(in thousands): Unfunded Redemption Redemption Fair value commitments frequency notice period Fund of hedge funds(a) $ 42,092 — annually 100 days Global macro hedge fiends(b) 32,434 — monthly, 5-90 days quarterly, annually fledged equity foods(c) 203,224 — quarterly, 45-90 days annually Multistrategy and other hedge monthly, 10-90 days funds(d) 115,400 — quarterly, annually, bi-annually, tri-amorally Buyout and growth equity funds(e) 124,279 49,366 None — Distressed debt and turnaround funds) 34,336 16,801 None — Privaterealestatefunds(g) 38,605 19,316 None Venture capital funds(h) 12,673 5,627 None — Commodity sensitive private equity and infrastructure funds(i) 33,793 13,229 _None — Public equity commingled funds 0) 60,156 — weekly, I-30 days monthly Fixed income commingled funds(k) 211,040 — weekly, 1-30 days monthly Total $ 908,032 104,339 (a) The strategies of the underlying hedge Ponds in this category primarily include hedged equity, multistrategy,relative value,event driven and arbitrage strategics. (b) The lands in this category invest primarily'in liquid instruments such as fitful income, currency, commodities,equities,and derivatives.The funds include long and short positions and may use leverage. Two funds have legacy investments that have been segregated into illiquid vehicles—the value of these vehicles make up a minimal amount of the value of the investments in this category.The time at which these segregated investments will be liquidated is unknown. 23 (Continued) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 121 of 207 AGENDA ITEM #13.C.3. TILE AMERICAN NA'I'IONAI.REI)CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended lune 30,2012) (c)This category is invested in hedge funds that invest primarily in U.S.and international equities as well as derivatives.The funds include long and short positions and may use leverage.Some funds may invest in illiquid investments,which are typically segregated into"side pockets"(a separate share class)and are not available for redemption until the investment is liquidated by the manager. The time at which the investments in side pockets will be liquidated is unknown. (d)The strategies of the funds in this category include relative value,event driven,and arbitrage strategies. Underlying investments are typically the same as the types invested in both the public equity,fixed income commingled,bank debt,convertible bonds and derivatives.The funds include long and short positions and may use leverage.Some funds may invest in illiquid investments which are typically segregated into"side pockets"(a separate share class)and are not available for redemption until the investment is liquidated by the manager.The time at which the investments in side pockets will be liquidated is unknown. (c)This category is invested in both US and international private equity funds and funds of funds whose mandates include leveraged buyouts and growth equity investments in companies. (t)This category is invested in funds which primarily invest in distressal situations.Investments include marketable securities such as debt obligations and asset backed securities as well as nonmarketahle investments such as nonperforming and sub performing real estate loans,consumer loans,and distressed debt.Some funds include short positions. (g)This category includes funds and funds of funds which invest in private real estate internationally and in the U.S.Property types are primarily office,industrial,residential and retail. (h)This category is invested in venture capital funds and funds of venture capital funds. Underlying investments are primarily private investments in early stage companies. (i)This category is invested in funds and a fund of funds which make investments primarily in private oil and gas partnerships,timber,mineral and mining companies,and infrastructure such as ports,toll roads, airports and utilities. U)'Ihis category primarily includes investments in publicly traded equity securities and instruments. (k)This category is invested primarily in publicly traded fixed income securities and instruments including debt obligations of the U.S.government and agencies,non U.S.sovereign debt,corporate bonds,mortgage and asset backed securities. (e),(0, (g),(h), (i)These nonmarketable funds do not permit redemptions.The timing of the return of capital is at the manager's discretion,subject to provisions documented in limited partnership agreements. In general,capital and realized gains are distributed to investors when an investment is liquidated.Interim distributions of interest,operating income and dividends are made by some funds.Some funds are able to recall distributions.It is estimated that the majority of underlying assets of the funds will be liquidated over the next ten years.The fair values of the investments in this category have been estimated using the net asset value of the Organization's ownership interest in the partners'capital. 24 (Continued) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 122 of 207 AGENDA ITEM #13.C.3. TILE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended June 30,2012) (b),(c),(d)Certain investments in these categories have gate provisions,which allow a manager to limit redemptions despite the normal liquidity provisions if they receive redemptions in excess of the gate(a level stated in their governing documents). (j), (k) Certain investments in these categories include gate provisions that do not exceed more than one year after the initial redemption request period, with the fund manager having ultimate discretion which may allow for halting all redemptions for an extended period. The Organization transacts in a variety of derivative instruments and contracts including both swaps and options for investment and hedging purposes in order to create or mitigate certain exposures. Each instrument's primary underlying exposure is equities or commodities. Such contracts involve,to varying degrees,risks of loss from the possible inability of counterparties to meet the terms of their contracts.Use of swaps partially mitigates counterparty risk. The Organization's derivatives are all transacted over-the-counter. Commodity swap agreements are derivatives instalments used by the Organization to gain exposure to various underlying commodity futures.The commodity swaps arc recognized at fair value on a recurring basis. 'The Organization uses an equity swap agreement to invest in a number of mostly Asian exchange-traded funds. The.Organization also uses equity collars to provide protection against market decline in the Organization's equity portfolio.Both the equity swap and equity collar agreements are recognized at fair value on a recurring basis. The following table lists the notional/contractual amount of derivatives by contract type included in investments at June 30,2013 and 2012 OMthousands): ousands): Derivative type 2013 2012 Commodity contracts $ 21,500 21,500 Equity contracts 30,000 9,000 The following table lists fair value of derivatives by contract type included in investments as of lune 30, 2013 and 2012(in thousands): Asset derivatives Liability derivatives Derivative type 2013 2012 2013 2012 Commodity contracts $ 165 112 97 431 Equity contracts 663 96 Fair value of dcrivatics included in investments $ 165 112 760 527 25 (Continued) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 123 of 207 AGENDA ITEM #13.C.3. 'HIE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended lune 30,2012) The following table lists gains and losses on derivatives by contract type included in investment income as ofJune 30,2013 and 2012(in thousands): Change in Reahzed gainsl(Iosses) unrealized gains/Dosses) Derivative type 2013 2012 2013 2012 Commodity contracts $ (224) 1,725 386 (482) Equity contracts 265 (1,366) (567) 24 $ 41 359 (181) (458) For the valuation of the Organization's derivative contracts at June 30, 2013, the Organization used significant other observable inputs as of the valuation date(Level 2),including prices of instruments with similar maturities and characteristics, interest rate yield curves,measures of interest rate volatility and various market indices.The value was determined and adjusted to reflect nonperformance risk of both the counterparty and the Organization.See note 8 for definitions of Levels 1,2 and 3. Investment securities are exposed to various risks,such as interest rate,market and credit.Due to the level of uncertainty related to changes in interest rates,market volatility and credit risks,it is at least reasonably. possible that changes in these risks could materially affect the estimated fair value of investments reported in the consolidated statement of financial position as of June 30,2013.However,the diversification of the Organization's invested assets among these various asset classes is management's strategy to mitigate the impact of any dramatic change on any one asset class. The following schedule summarizes the composition of investment return for the years ended June 30, 2013 and 2012(in thousands): 2013 • Temporarily Permanently Unrestricted restricted restricted Total Dividends and interest $ 13,060 31,874 — 44,934 Net operating investment gains 3,721 42 — 3,763 Investment income available for operations 16,781 31,916 — 48,697 Net nonoperating investment gains 42,670 45,537 _ 3,974 92,}8/ Total return on investments S 59,451 77,453 3,974 140,878 26 (Continued) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 124 of 207 AGENDA ITEM #13.C.3. THE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended June 30,2012) 2012 Temporarily Permanently Unrestricted restricted _ restricted Total Dividends and interest $ 15,428 30,942 — 46,370 Net operating investment gains 11,670 60 — 11,730 Investment income available for operations 27,093 31,002 — 58,100 Net nonaperating investment gains(losses) (18,424) (21,597) _ 3,507 (36,514) Total return on investments $ 8,674 9,405 3,507 21.586 (9) Split Interest Agreements • The Organization is a beneficiary of split interest agreements in the fonn of charitable gift annuities, perpetual trusts held by third parties,charitable remainder trusts and pooled income funds.The value of split interest agreements is measured as the Organization's share of fair value of the assets. Of the $244 million and$233 million in assets under these agreements as ofJune 30,2013 and 2012,respectively, which are included in other assets on the consolidated statement of financial position, $41 million and S41 million, respectively, are charitable gift annuities and the remainder are assets for which the Organization is not the trustee, Liabilities associated with these agreements are $22 million and $24 million as of June 30,2013 and 2012,respectively,of which$4 million and$3 million is included with other current liabilities and$15 million and$21 million is included with other noncurrent liabilities on the consolidated statement of financial position,respectively. 27 (Continual) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 125 of 207 3u AGENDA ITEM #13.C.3. THE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended June 30,2012) (10) Benefit Plans The Retirement System of the American National Red Cross:Before July t,2009,employees of the �f4 American Red Cross, including the employees of participating local chapters, were covered by the Retirement System of the American National Red Cross (the Plan) after one year of employment and 5< completion of 1,000 hours of service during any consecutive 12 month period.Effective July I,2009,the Plan was closed to employees hired after June 30,2009. Subject to provisions contained in collective bargaining agreements where applicable,the Retirement System was 'frozen'on December 31,2012(the freeze date). Employees who were participating in the Retirement System as of that date will keep their vested benefits eamed,but will stop earning additional pension benefits. Prior to the freeze date,the benefit formula was based on years of service and the employees'final average compensation.Final average compensation was calculated using the highest consecutive 48 months of the last 120 months of service before the earlier of retirement or the freeze date. The Red Cross offered a lump sum special election window from April 19 through May 31,2013.This option was made available to fonner employ=who terminated their employment prior to July I,2012, were vested in the Plan and were not receiving monthly payments.The special election window provided the terminated vested participants with the option to either cash out their retirement benefit or take an immediate annuity, which was actuarially reduced for early commencement. Special election window payments were made upon submission of election forms starting in June 2013. bi For funding purposes under the Plan,normal pension costs are determined by the projected unit credit method and are funded currently.The Plan provides a defined benefit pension, funded entirely by the employer.Prior to July I,2005,voluntary after tax contributions could be made by active members to fund an optional annuity benefit. The Organization's funding policy is set to comply with the funding requirements established under the Pension Protection Act of 2006 and to meet the requirements of ERISA. During fiscal years 2013 and 2012,the Organization contributed 24.4%and 9.7%of covered payroll to the Plan,respectively. The American Red Cross Life and Ileal[h Benefits Plan:The Organization also provides medical and dental benefits to eligible retirees and their eligible dependents.Generally,retirees and the Organization each pay a portion of the premium costs.The medical and dental plans pay a stated percentage of expenses reduced by deductibles and other coverages. The Organization has the right to modify cost-sharing provisions at any time.In addition,life insurance benefits of$5,000 are provided with no contributions required from the retirees. The Organization's postretirement benefit plans are unfunded. However, the Board of Govemors has designated$101 million of unrestricted net assets to fund a portion of premiums for retirees'postretirement medical benefits. Effective January I,2009,the Organization eliminated plan coverage(retiree medical and life benefits)for all future retirees that did not meet certain eligibility conditions as of that date.In addition,the plan was amended to transition Medicare eligible retirees to a private fee-for-service plan and to change the 28 (Continued) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 126 of 207 AGENDA ITEM #13.C.3. THE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended June 30,2012) premium supplement tables and indexing effective July I,2009. Beginning in calendar year 2011,most Medicare eligible retirees were offered a Healthcare Reimbursement Account to utilize in purchasing individual coverage through an external exchange program CMS approved Medicare,Pan D Prescription Drug and Medicare Supplement offering. The following table presents the changes in benefit obligations, changes in Plan assets, and the composition of accrued benefit costs in the consolidated statements of financial position for the years ended June 30,2013 and 2012(in thousands): Pension benefits Postretirement benefits 2013 2012 2013 2012 Changes in benefit obligations: Benefit obligations at beginning of year $ 2.835,677 2,436,222 85,104 79,488 Service cost 27,531 62,446 615 675 Interest cost 129,174 137,269 3,699 4,066 Actuarial(gain)loss (153,0113 285,344 (19,960) 3,963 Benefits paid (257,617) (85,604) (3.210) (3,088) Curtailments (175,895) Settlements 42,596 Benefit obligations at and of year 2,448,455 2,835,677 66,248 85,104 Changes in plan assets: Fair value of plan assets at beginning of year 1,915,154 1,843,576 Actual return on plan assets 53,746 61,787 Employer contributions 245,041 95,395 Benefits paid (95,842) (85,604) Settlements (161,775) — —Fair value of plan assets at end of year 1,956,324 1,915,154 — Funded status/accruesd benefit costs $ (492.131) (920,523) (66,248) (85,104) Pension-related changes other than net periodic benefit cost for 2013: 29 (Continued) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 127 of 207 AGENDA ITEM #13.C.3. THE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended June 30,2012) Pension Postretirement benefits benefits Total Prior service cost $ — (33,379) (33,379) Amortized net loss 13,190 — 13,190 Net actuarial gain 247,524 19,960 267,484 ti $ 260,714 (13,419) 247,295 Pension-related changes other than net periodic benefit cost for 2012: Pension Postretirement benefits benefits Total Prior service credit(cost) $ 373 (33,379) (33,006) Amortized net loss 22,920 — 22,920 s.` Net actuarial loss (371,521) (3,963) (375,484) $ (348,228) (37,342) (385,570) Items not yet recognized as a component of net periodic benefit cost for 2013: Y". Pension Postretirement benefits benefits Total Unrecognized prior service credit $ — (21,900) (21,900) Unrecognized net actuarial loss(gains) 621,971 (16,654) 605,317 q= $ 621,971 (38,554) 583,417 Items not yet recognized as a component of net periodic benefit cost for 2012: Pension Postretirement benefits benefits Total Unrecognized prior service credit $ — (55,279) (55,279) Unrecognized net actuarial loss 882,685 3,306 885,991 $ 882,685 (51,973) 830,712 30 (Continued) ..t Resolution No. FY2014-32A AmendingResolution No. FY2014-32 ... Page 128 of 207 AGENDA ITEM #13.C.3. TILE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended June 30,2012) Estimated amounts to be amortized into net periodic benefit cost over the next fiscal year are as follows: Pension Postretirement benefits benefits Total Prior service cost $ — (21,128) (21,128) Net actuarial loss(gain) 11,859 (1,986) 9,873 $ 11,859 (23,114) (11,255) The accumulated benefit obligation for the pension plan was approximately$2.4 billion and$2.6 billion as of June 30,2013 and 2012,respectively. The weighted average assumptions used to determine benefit obligations for 2013 and 2012 were as follows: Pension benefits Postretirement benefits 2013 2012 2013 2012 Discount rate 5.44% 4.96% 4.86% 4.45% • Rate of compensation increase — 5.00 — — The weighted average assumptions used to determine net benefit cost for 2013 and 2012 were as follows: Pension benefits Postretirement benefits 2013 2012 2013 2012 Discount rate 4.96% 5.75% 4.45% 5.25% Expected return on plan assets 6.75 7.50 Rate of compensation increase 5.00 5.00 The expected rate of return assumption on Plan assets was determined by considering current economic and market conditions and by reviewing asset class allocations, historical retum analysis and forward looking capital market expectations. Asset class allocations were established by considering each class' risk premium commensurate For the level of risk, duration that matches the Plan's liabilities, and incremental diversification benefits. Historical returns and forward looking capital market expectations were gathered from, and compared among the Plan's investment managers, and a sampling of the consultant community. For measurement purposes,approximately an 8.5%annual rate of increase in the per capita cost of covered health care benefits was assumed for fiscal year 2013.The rate was assumed to decrease gradually to 5% for 2021 and remain at that level thereafter. An 8.5%annual rate of increase in the per capita cost of 31 (Continued) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 129 of 207 AGENDA ITEM #13.C.3. THE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for die year ended lune 30,2012) covered health care benefits was assumed for fiscal year 2012.The rate was assumed to decrease gradually to 5%for 2019 and remain at that level thereafter. The components of net periodic benefit cost(credit)for the years ended June 30,2013 and 2012 were as follows(in thousands): Pension benefits Postretirement benefits 2013 2012 _ 2013 2012 Service cost $ 27,531 62,446 615 675 Interest cost 129,174 137,269 3,699 4,066 Expected return on plan assets (133,629) (147,965) Amortization of prior service cost(credit) -- 373 (33,379) (33,379) Net amortization loss 13,190 22,920 Net periodic benefit cost $ 36,266 75,043 (29,065) (28,638) • Assumed health care cost trend rates have a significant effect on the amounts reported for the health care plans. A one-percentage point change in assumed health care cost trend rates would have the following effects(in thousands): Point Point increase decrease Effect on total of service and interest cost components $ 9 (12) Effect on postretirement benefit obligation 183 (246) The Organization expects to contribute approximately$46.8 million to its pension plan and$3.7 million to its postretirement benefit plan during the year ending June 30,2014. 32 (Continued) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 130 of 207 AGENDA ITEM #13.C.3. THE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended June 30,2012) The following benefit payments,which reflect expected future service,as appropriate,are expected to be paid,as of June 30,(in thousands): Pension Postretirement benefits benefits 2014 $ 158,808 3,734 2015 127,719 3,942 2016 135,969 4,138 2017 143,322 4,329 2018 149,858 4,502 2019-2023 811,637 23,280 $ 1,527,313 43,925 The Organization has investment guidelines for Plan assets.The overall objective of the guidelines is to ensure die Plan assets provide capital growth over an extended period of time, while also considering market risks and ensuring that the portfolio income and liquidity are appropriate to meet the Plan benefit payments and other expenses.The Plan investments are required to be diversified by asset class and within each asset class,in order to ensure that no single investment will have a disproportionate impact on the total portfolio.The Plan asset allocation is reviewed each year with current market assumptions to ensure the asset mix will achieve the long-term goals of the Plan.See note 8 for descriptions of the methodologies used to value plan assets. The Plan assets were invested in the following categories at June 30,2013 and 2012: Pension assets 2013 2012 Cash and short-tcnn invcstmenfi 12% 9% Domestic equity 4 5 Intcmatunal equity 12 12 Fixed income 32 34 Commodities I 1 Marketable and nonmarketable alternative funds 39 39 100% 100% The Plan assets were within authorized asset allocation ranges at June 30,2013 and 2012. 33 (Continued) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 131 of 207 AGENDA ITEM #13.C.3. • TILE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended June 30,2012) The following tables represent pension plan assets that are measured at fair value on a retorting basis at June 30,2013 and 2012(in thousands): Fair value measurements at June 30,2013 Level t Level 2 Level 3 Total U.S.government securities $ 116,293 43,677 - 159,970 Corporate and foreign sovereign ands and notes 28,142 328,674 - 356,816 Common and preferred stocks 270,891 45,794 - 316,685 Fund of hedge funds - - 53,124 53,124 Global macro hedge funds 46,757 46,757 Hedged equity funds - - 145,939 145,939 Multistrategy and other hedge funds 181,661 181,661 Buyout and growth equity funds - - 148,879 148,879 Distressed debt and turnaround funds 40,385 40,385 Private real estate funds - - 65,175 65,175 Venture capital funds - - 22,268 22,268 Commodity sensitive private equity and infrastructure funds - - 113,548 113,548 Commodities - 8,900 - 8,900 Derivative contracts - (52,008) - (52,008) Money market and other 7,074 232,748 - 239,822 Equity interest in par annuity 65,173 65,173 •- Guaranteed accumulation fund - - 43,230 43;230 Total 5 422,4013 607,785_ 926,139 1,956,324 a ti 34 (Continued) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 132 of 207 AGENDA ITEM #13.C.3. THE AM ERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended June 30,2012) Fair value measurements at June 30,2012 level I Level 2 Level 3 Total U.S.government securities $ 144,747 68,502 - 213,249 Corporate and foreign sovereign bonds and notes 28,519 316,304 - 344,823 Common and preferred stocks 238,771 95.937 - 334,708 Fund of hedge Ponds 62,761 62,761 Global macro hedge funds - - 34,862 34,862 Hedged equity funds 151372 151,372 Multistrategy and other hedge funds - - 80,576 80,576 Buyout and growth equity funds 139,142 139,142 Distressed debt and turnaround funds - - 51,140 51,140 Private real estate funds 61,807 61,807 Venture capital funds 24,432 24,432 Commodity sensitive private equity and infrastructure funds - - 107,503 107,503 Commodities - 9,765 - 9,765 Derivative contracts - 27,936 - 27.936 Money market and other 26,939 144,859 - 171,798 Equity interest in par annuity - - 48,804 48.804 Guaranteed accumulation fund - - 50,476 50,476 Total $ 438,976 663,303 812,875 1915154 35 (Continued) • Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 133 of 207 AGENDA ITEM #13.C.3. TAE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statunents June 30,2013 (with summarized information for the year ended June 30,2012) The following tables presents the activity of the assets of the Organization's defined benefit plan for assets measured at fair value on a recurring basis using significant unobservable inputs(Level 3)for the years ended June 30,2013 and 2012(in thousands): Balance Chime in Balance at Realized tin realised at Jue30,2012 Pu reheats Sala gale aaiias(los.m) Bin e3o,2013 Fund afiledge funds S 62,761 116,698) - 7,061 53,124 Glottd mace hedge dines 34,862 10,000 (398) - 2,293 46,757 Hedged equity funds 151,372 - (14,215) 9,122 (340) 145939 Mullistrategy and other hedge funds 80,576 161,461 184,863) 1,047 23.440 181,661 Hu Mut aid growth equity v910 71 And nc unit n 040 nq la R70 ulmessed debt and inmaaud fluid, 51,140 6,258 (24,765) 950 6,813i 40.305 Rival mal elan funds 61,807 8,260 (9,360) 2,838 1,630 65,175 Vmtme capital funds 24,432 1,580 (4,879) 3,820 (2,68 5) 22,268 enn,nadity sensitive private equity ad infiesand me funds 107,503 17,775 (15.863) 2,712 1,421 113,548 Equity interests in lm annuity 48,804 - - - 16,369 65,173 Guaranteed aaumhvial band 50,476 - - - (724 6) 4)730 S 812,875 228.938 (196,192) 31.634 48,884 926,139 Bawee (Lange in Balance at Realized ninbali red at June30,2011 Pnrcha sec Sides gains gains flosses) Jule 30,2012 Fund ofhedge fords S 46,872 15,000 - 889 62.761 Global rroao Mage Kinds 33,244 (125) - 1,743 34,862 Hedged{quay fnds 128,077 17,300 (5707) - 11,002 151,372 Mutt unaegy and other hedge duds 66,053 11,454 (3721 4,168 12,7271 80,576 BO Mit and growth equity Binds 122,855 21,844 (7,351) 9,486 (7,692) 139,142 Dasaesseb debt and tumuwmd funds 46,673 4,917 (2,4651 343 (32 8) 51,140 Private real estate Ponds 49,979 8,876 (1,8411 1,006 2,887 61,807 Vag um capital funds 22,913 2,117 (9241 2,762 (2436) 24,432 Coln nudity sensitive 9lied6 (gaily as iniesmndae fiords 106,561 8,598 16,5151 2,731 (3,8721 107,503 Equity interests in tor annuity 44.360 - - - 4,444 48,804 G,uat¢cd amwnutati en bud 54,750 - - - (4,274) 50,476 S 724,337 92,106 124,800) 21,396 (364) 812873 The Plan transacts in a variety of derivative instruments and contracts including both swaps and options for investment and hedging purposes in order to create or mitigate certain exposures. Each instrument's printery underlying exposure is interest rates,equities,commodities,or currencies.Such contracts involve, to varying degrees,risks of loss from the possible inability of counterparties to meet the terms of their 36 (Continued) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 134 of 207 AGENDA ITEM #13.C.3. THE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended June 30,2012) contracts. Use of swaps partially mitigates counterparty risk. The Plan's derivatives am all transacted over-the-counter. The Plan uses interest rate swaps and swaptions to hedge interest rate exposure for a portion of its liabilities.The liabilities are valued via a"discount rate"of investment grade corporate bonds.Uncertainty of future discount rates adds variability to Plan valuations and future cash flows. Interest rate swap and swaption agreements are derivative inshuments used by the Plan to mitigate these uncertainties. The interest rate swap and swaption agreements are required to be marked to fair value on a recurring basis. The Plan held U.S.Treasury and Agency securities to fully eollateralize the swap and swaption positions as of lune 30,2013 and 2012. Commodity swap agreements are derivatives instruments used by the Plan to gain exposure to various underlying commodity futures. The commodity swaps arc required to be marked to fair value on a recurring basis. The Plan uses an equity swap agreement to invest in a number of mostly Asian exchange-traded funds.The Plan also uses Mite equity collars to provide protection against market decline in the Plan's equity portfolio.Roth the equity swap and equity collar agreements are required to be marked to fair value on a recurring basis. The Plan uses a foreign exchange option to reduce the impact of certain low probability extreme events (tail risk)on the Plan's assets or liabilities.The purchase price of the exchange option at inception was $7.5 million. The Plan's maximum potential loss is the initial investment cost (option premium). Subsequent to inception,the option is required to be marked to fair value on a recurring basis. The following table lists the notional/contractual amount of derivatives by contract type included in pension plan asset at June 30,2013 and 2012(in thousands)'. Derivative type 2013 _ 2012 Interest rate contracts $ 1,645,000 - 640,000 Commodity contracts 52,000 52,000 Equity contracts 75,000 190,000 Tail risk contracts 320,000 374,950 37 (Continued) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 135 of 207 AGENDA ITEM #13.C.3. THE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended lune 30,2012) The following table lists fair value of derivatives by contract type included in pension plan assets as of June 30,2013 and 2012(in thousands): Asset derivatives Liability derivatives Derivative type 2013 2012 2013 2012 Interest rate contracts S 67,190 68,006 116,858 44,276 Comnisdity contracts 400 1,109 239 199 Equity contracts 513 2,726 1,659 Tail risk contracts 386 5,471 Fair value of derivatives included in pension plan assets $ 67,976 75,099 119,823 46,134 The following table lists gains and losses on derivatives by contract type included in actual return on plan assets available for plan benefits as of June'30,2013 and 2012(in thousands): Change in Realized gains/(losses) unrealized gams/(losses) Derivative type 2013 2012 2013 2012 tnteeza rate contracts S (6,113) 22,031 (74,982) 15,491 Commodity contracts (786) 4,001 (749) (242) Equity contracts (6,786) (3,565) (1,461) (1,290) Tail risk contracts (4,500) — - (85) (7.661) S (18,185) 22,467 (77,277) 6,298 For the valuation of the Plan's derivative contracts at June 30, 2013, the Plan used significant other observable inputs as of the valuation date(Level 2),including prices of instruments with similar maturities and characteristics, interest rate yield curves, measures of interest rate volatility and various market indices.The value was determined and adjusted to reflect nonperformance risk of both the counterparty and the Plan.See note 8 for definitions of Levels I,2 and 3. American National Red Cross Savings Plan–401(k)Plan:The Organization sponsors the American National Red Cross Savings Plan(the Savings Plan 401(k)),a defined contribution plan.Employees are eligible to participate upon hire and vest on a 3 year cliff schedule. There were $42.1 million and SI7 million in contributions to the Savings Plan in 2013 and 2012,respectively. For employees impacted by the freeze of the Retirement System, the Red Cross will make an annual Points-Based Employer Contribution(PBEC)to the Savings Plan 4010c)based on a participants'age and years of service as of June 30 each year.To be eligible to receive the PBEC,an eligible employee must be paid for at least 1,000 hours of employment during the fiscal year and be actively employed on June 30. The first annual PBEC of 515 million was made on September 4,2013 which covered the period January I through June 30,2013. 38 (Continued) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 136 of 207 AGENDA ITEM #13.C.3. TUE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended June 30,2012) Employees not eligible to participate in the Retirement System continue to receive the Annual Red Cross Contribution(ARCC),provided they have been paid for at least 1,000 hours during the prior fiscal year. The fourth annual ARCC of$6 million was made on September 4,2013 which covered the period July I, 2012 through June 30,2013. For the 2013 calendar year, contribution limits were based on a maximum annual compensation of $255,000.As of June 30,2013,there were 20 investment options that an employee could choose from and a self-managed brokerage account option. (11) Receivables Securitization Program The Organization has an asset securitization program. The program is structured to sell the eligible biomedical hospital account receivables,without legal recourse,to a third party investor,through a wholly owned bankruptcy-remote special purpose entity that is consolidated for financial reporting purposes.The Organization continues servicing the sold receivables.Proceeds received under the.securitizarion program are treated as secured borrowings.The maximum amount of the agreement is$150 million and the total cost of the program approximates the 30 day Libor plus 1.35%.At June 30,2013 and 2012,the amount of outstanding borrowings under the sceuritization program was$134 million and$141 million,respectively, and are included in other liabilities on the statement of financial position. (12) Commitments and Contingencies Litigation: The Organization is a defendant in a number of lawsuits incidental to its operations. In the opinion of management,the outcome of such lawsuits will not have a materially adverse effect on the Organization's financial position. Consent Decree: In April 2003,The American National Red Cross signed an amended consent decree (the Decree)with the United States Food and Drug Administration(FDA)affecting Biomedical Services and its blood services regional operations.The Decree requires compliance with specific standards on how the Organization will manage and monitor its Biomedical Services' operations and formalized management of compliance related issues and provides timelines for their resolution.The Decree subjects the Organization to potential monetary penalties if it fails to meet the compliance standards. The compliance penalty provisions cover two general areas:(I)penalties for violations of the Decree,including violation of the Food Drug and Cosmetic Act and FDA regulations;and(2)penalties for the release of unsuitable blood products. Potential penalty amounts are limited to one percent of gross annual revenues generated by Biomedical Services for products and services in the first year (April IS, 2003 through April 14,2004)of the Decree.The limit is increased to two percent in the second year,three percent in the third year, and four percent starting in the fourth year and annually thereafter. It is the opinion of management that the consolidated financial statements reflect adequate accrual for potential penalties resulting from noncompliance with the requirements of the Decree. 39 (Continued) Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 137 of 207 AGENDA ITEM #13.C.3. THE AMERICAN NATIONAL RED CROSS Notes to Consolidated Financial Statements June 30,2013 (with summarized information for the year ended June 30,2012) Government Grants: Costs charged to the federal government under cost-reimbursement grants and contracts are subject to government audit.'Therefor.,all such costs arc subject to adjustment.Management believes that adjustments, if any, would not have a significant effect on the consolidated financial statements. (13) Subsequent Events The Organization has evaluated subsequent events through the date the consolidated financial statements were issued,October 23,2013. 40 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 138 of 207 AGENDA ITEM #13.C.3. Schedule I THE AMERICAN NATIONAL RED CROSS—Alaska Region Schedule of Operating Revenues and Expenses Year ended June 30,2013 Operating revenues and gains: Contributions: United Way and other federated 142,406 Services and materials 77,995 Products and services 561,853 Other revenues 46,925 Support from American Red Cross network 397,291 Total operating revenues and gains 2,898,288 Operating expenses: Program services: Services to the Armed Forces 536,020 Domestic disaster services 888,432 Total program services 2,227,953 Supporting services: Management and general 218,748 Total supporting services 670,335 Total operating expenses 2,898,288 Excess of operating revenues and expenses $ — See accompanying notes to supplemental schedule. 41 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 139 of 207 AGENDA ITEM #13.C.3. THE AMERICAN NATIONAL RED CROSS Notes to Supplemental Schedule Year ended June 30,2013 (I) Summary of Significant Accounting Policies (a) Basis of Presentation The American National Red Cross chapter network(the Network)has a core of approximately 500 chartered local chapters organized in 106 regional groupings. Each regional grouping services a specific geographical area.The accompanying Schedule of Operating Revenues and Expenses(Schedule I)reflects program activities that have a day to day impact in the specific geographic area as well as support provided to national humanitarian services or other communities. Revenues reported exclude$281,300 raised by the Alaska Region for use in disaster response and recovery needs of victims affected by Superstorm Sandy and the May 2013 Oklahoma spring storms. Program activities for regional operations include services to the Armed Forces, domestic disaster relief, activities in suppon of biomedical services, health and safety services, community services,and activities in support of international relief and development services. These schedules do not reflect the full operations of the biomedical services or the international relief and development operations, but rather the limited support activities associated with these two programs that are performed by chartered chapters. In addition,these schedules do not present the consolidated changes in operating revenues and expenses of the American National Red Cross and may not be indicative of the operating revenues and expenses that would have been achieved if the regional grouping operated as an unaffiliated organization. The chartered chapters and regional groupings are managed as one network; funds are raised for the Network and are used where needed. At different times,certain chapters may generate more hinds than needed or need more funds than generated.Accordingly,the Network works as a support function to ensure that each community has the necessary funds to support the American National Red Cross' programs that are vital to each community. Funds are always used according to the wishes of the donor.Additional funds are used to serve the needs of the community where they were raised;any excess is used to support needs in other communities and national disaster relief operations as well as the greater humanitarian effort across the Network Support front the Network received by chapters or regional groupings are reported as support from the American Red Cross network on the regional schedule. Excess amounts provided by the chapter or regional grouping are reported as national disaster relief and humanitarian services on the regional schedule. The changes in operating revenues and expenses reported on the regional schedule do not include classifications of net assets, revenues, gains, and losses based on the existence or absence of donor-imposed restriction. 42 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 140 of 207 AGENDA ITEM #13.C.3. THE AMERICAN NATIONAL RED CROSS Notes to Supplemental Schedule Year ended June 30,2013 (b)Allocution of Supporting Services Expenses Over the past several years the American National Red Cross has worked to provide a greater level of standardization and oversight,and has centralized certain support functions to make more local resources available to serve the mission. During fiscal year 2013,the American National Red Cross continued standardizing its methodology for allocating supporting services to each regional grouping in relation to the region's operating expenses net of national disaster relief and humanitarian services expenses. Accordingly, amounts presented in the accompanying schedules may not be comparable to amounts presented in prior years. 43 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 141 of 207 AGENDA ITEM #13.C.3. American Red Cross American Red Cross Mr. Henry Altschu l.er CPA, Financial Reporting Manager 425-785-0160 Henry.Altschuler@redcross.org July 1, 2013 Re: Explanation of why Balance Sheets of local Red Cross Units are no longer available. The American Red Cross would like to take a moment to clarify the rationale of why the organization has consolidated from numerous local chapter audits to a single Red Cross Audit. The Red Cross values each partner and we want to assure you these changes are in the best interest of the Red Cross and more importantly, the services the Red Cross provides in your Local community. For the past five years, the Red Cross has undertaken a transformational task to consolidate financial operations to give better oversight to the finances of our organization. We found performing separate audits at the local chapter level created redundant audit procedures and duplicated costs while diverting staff to administrative tasks instead of program-related work. The Red Cross has now streamlined and centralized our chapter accounting systems, which has allowed us to consolidate our chapter audits from 550 audits to one audit. With one chapter network audit for the fiscal year ended June 30, 2012 and is subsequent fiscal years, we continually are improving internal controls and applying our accounting standards consistently. Most importantly, the Red Cross has reduced our internal financial costs, allowing us to allocate a greater portion of dollars to serve our mission and program delivery. This is positive news for our partners, who share our goal of serving our mission as efficiently av' and effectively as possible. In light of this tremendous and on-going migration with the Red Cross, local chapter balance sheets are available thru June 30, 2011, but will no longer be available past that date in the future. A key component of realizing the full benefits of consolidation and centralization has been the need to manage the balance sheet centrally thus improving efficiency while strengthening the internal control environment. Accordingly local Chapter Balance do not exist because activities such as cash mgmt / banking, fixed asset administration, investment management, debt management, etc. have been centralized. These activities help contribute to program delivery locally by chapters. We greatly value our relationship with all of our supporters and thank you for your understanding. Should you have any question please do not hesitate to reach • out to me directly (contact information above) or to your local chapter. Sincerely, Henry Altschuler American Red Cross kx Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 142 of 207 AGENDA ITEM #13-C.3. -7,--7-7-7--t i ,-*--‘•_7, *�^-': .4 FUNDINGLL YREQUEST7. ` r.y'7%H."773-.-'__ 'v/.+ Funding request total amount:$5,000 tnkind Services Specific programs.services,or item(s)In the organization's mission to be funded: The Humane Society of Kodiak is,requesting$5,000 in an in-kind donation of incineration services from the Kodiak Island Borough for FY2015. Start date: 06/012014 End date: 07/31/2015 Number of people served: Incineration services for up to a total of 1,667 lbs.of animal carcasses. Work plan/justification(limit response to 500 words): The Humane Society of Kodiak is contracted by the City of Kodiak to operate the Kodiak Animal Shelter for friendly,adaptable animals. Some situations require a surrendered or impounded animal to be euthanized and disposed of through incineration at the Kodiak Island Borough Landfill. Sample criteria for such actions include severe or extreme aggression that is not correctable,or a specific Illness or injury that is untreatable,and is causing extreme pain and suffering. Deceased animals found on roadways,roadsides,and a variety of public areas are also brought to the Kodiak Animal Shelter by Alaska State Troopers and Kodiak Police Officers to be properly disposed of through incineration. In addition to shelter animals and those brought in by law enforcement officials,community members often bring deceased animals(such as those hit by cars in the city or borough areas)to the shelter for proper disposal. Beginning in FY2015,incineration fees are now at a rate of$3.00 per/pound,which is double what it has been in past years. With the increased fees and need for incineration services,this creates a financial hardship for the Humane Society of Kodiak. The HSK Board of Directors greatly appreciates this opportunity to apply for in-kind services from the Kodiak Island Borough and hopes our request is considered for funding. RECEIVED I \i,JUL 31 2014 808000 CLERICS KODIAK,ALASKA FICE Non-Profit Application(Rev.03116114) - .- Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 143 of 207 AGENDA ITEM #13.C.3. Received • as MAY 2 7 2014 or Koaini rsiana Borough Finance Deoartrnent Humane Society of Kodiak "The Humane Society of Kodiak is committed to preventing animal cruelty,reducing the homeless and abandoned pet popdation,and promoting the proper care of animals." P.O.Box 8783,Kodiak AK 99615 Phone:(907)486-8077 www.kodiakanimalshelter.com May 26,2014 ( Kodiak Island Borough Office of the Finance Director 710 Mill Bay Road Kodiak,AK 99615-1735 Re:2014-15 Kodiak Island Borough Non-Profit Grant—Submission of Corrected Grant Dear Mr.Short, While reviewing the application submitted in April for the Kodiak Island Borough Non-Profit grant we reality-d that the fiscal year referred to on page 6 of 8 was incorrectly stated FY 2012- 13,when in fact it should have been 2013-14. The data documented on this page was correct, only the fiscal years referred to was stated incorrectly. I have included the corrected application with this letter. As we do not know the status of any decision made regarding our application,we ask that the Assembly grant committee take this correction into consideration as they are reviewing our E submission. Should you have questions,please contact myself or Vice President,Linda Lance,at 654-7515. The Board of Directors of the Humane Society of Kodiak(HSK)thanks the Kodiak Island Borough Assembly and Staff for the opportunity to be considered. Respectfully, a. dao Karen Yashin,President; Linda Lance,Vice President Humane Society of Kodiak ti ti Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 144 of 207 ri AGENDA ITEM #13.C•3. _ t ., 2014-15 KODIAK ISLAND BOROUGH at.! APPLICATION FOR NON-PROFIT CORPORATION FUNDING .orr" Application due to Finance Director by:April 25. 2014 • Please type all responses • 'ORGANIZATION OVERVIEW Organization Name:Humane Society of Kodiak Physical Address:2409 Mill Bay Road,Kodiak,AK,99615 Mailing Address:POB 8783,Kodiak,AK,99615 Telephone:(907)487-2575 or(907)486-8077 Fax:486-5056 Email:kvashin(olplidlaskanet Website:www.kodiakanimalshelter.orq Federal Employer Tax ID Number:92-0148198 Contact Person:Karen E.Yashin Is Organization a 501?Yes® No❑ Specify Type:501 (c)3 If yes,please provide a letter from the IRS signifying the organization's official non-profit tax exemption status. SERVICES Please provide a brief description of the organization's current programs in priority: • Manage and operate the Mediae Animal Shelter • Provide veterinary services,including Spay and Neuter procedures for every shelter animal. • Financial Support for spay/neuter services for residents of the Kodiak Archipelago. • Financial Assistance to seniors,handicapped,and low income pet owners for veterinary care and other services. • Provide Education,Outreach and Support to community members,schools and other organizations. The Kodiak Island Borough does not fund religious programs.Are the funds being requested going to be used for faith based services?Yes 0 No The Kodiak Island Borough can only fund projects that fall within the powers of the Borough. These municipal powers include: 1. Education 8. Parks and Recreation 2. General Administration and Finance 9. Economic Development 3. Tax Assessment and Collection 10. Animal Control 4. Planning and Zoning 11, Fire Protection and First Responder 5. Emergency Services Planning 12. Emergency Medical Services 6. Community Health 13. Road Maintenance and Construction 7. Solid Waste Collection and Disposal 14. Street Lighting Explain how the organization's projects fall within the powers of the Kodiak Island Borough: The Humane Society of Kodiak operates the Kodiak Animal Shelter, accepting animal impounds and surrenders island wide which includes the City of Kodiak, the borough areas, the Coast Guard base, the villages and outlying areas. (Therefore our organization falls under#10) Are the organization's services delivered island-wide?Yes 0 No❑ If not,please list the service delivery area: Non-Profit Application(Rev.2/19) v—�Page 1 of 8 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 145 of 207 AGENDA ITEM #13.C.3. Are the organization's services open to ALL residents of Kodiak Island Borough?Yes® No❑ If not,please explain why: Is your organization tourism related? Yes 0 No If yes,please describe the tourism aspects of the organization. How does the organization collaborate with other local non-profits? This organization works with several non-profit organizations within our community. The HSK Board of Directors and the Kodiak Animal Shelter provides multiple volunteer opportunities and animal awareness program for individuals from KIBSD,Hope Cottages,Community Services Program,Student Worker Program,Girls Scouts and the Boy Scouts,4-H and Spouses Association of Kodiak. How does the organization use volunteers? Volunteers are used to help assist in the care of animals,maintenance of facilities and agency support. Animal care opportunities include feeding,grooming,walking,training and socialization. Additional volunteer opportunities include providing safe,loving faster homes for animals awaiting permanent adoption. Volunteers also provide assistance in the care and maintenance of facilities by assisting with daily cleaning of kennels and completing routine facility maintenance.Individuals also support the agency by assisting in various fundraising activities to help sustain the agencies programs. The Coast Guard offers the services of their employees on a regular basis to assist with any of the needs mentioned above. FINANCIAL INFORMATION Is the organization audited or reviewed?Yes 0 No If yes,please attach latest audited or reviewed financial report. If the organization is not audited or reviewed,please attach the organization's latest annual financial statements, including a profit and foss statement and a detailed balance sheet. Organization's fiscal year dates: July 1°through June 30th Non-Profit Application(Rev.2/19) Page 2 of 8 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 146 of 207 AGENDA ITEM #13.C.3. ; _;EUNDING;REQUEST j Funding request total amount:56,000.00 Project or specific item(s)in the organization's mission to be funded: The project to be funded is the HSK Borough Spay/Neuter Program. The purpose of the program is to allow borough residents to have their pets sterilized at a reduced cost. This program will target those individuals that need financial assistance or extra incentive to spay/neuter their pets. Project start date:7!112014 Project end date:6/3012015 Number of people served by project:Varies based on cost of actual services requested/required. Project Work planfjustiftcation(limit response to 500 words): The Humane Society of Kodiak is requesting$6,000.00 to continue our current spay/neuter program to include sterilization services targeted specifically for borough pets residing outside of the City of Kodiak. The`HSK Borough Spay/Neuter Program'encourages borough residents to have their pets sterilized at a reduced cost by providing them with$100 coupons. Additional veterinary expenses covered by this program include an office visit,pre/post- surgical vaccinations/medications,and boarding if necessary. For residents living in surrounding villages,the HSK provides assistance with air/land transportation if necessary. Individuals requesting services through the HSK Borough Spay/Neuter Program will be asked to provide proof of residence in the Kodiak Island Borough to ensure services reach intended beneficiaries. The cost of living in our community continues to inhibit some Kodiak residents from accessing veterinary services for their pets and also restricts the HSK from adequate outreach to help our community with their needs.If the HSK does not address this need,there is potential for increased population of unwanted dogs and cats.Over the past few years we have worked to address this issue and meet the challenge in many ways including increased efforts in fundraising and membership growth;education and outreach;and the attainment of a community spay/neuter grant exclusively for helping non-shelter dogs.In addition,the Borough has supported this initiative through Non-Profit funding over the past few years. The Borough Grant acquired during the 2013-2014 fiscal year was specifically used for a borough spay/neuter program. Non-Profit Application(Rev.2/19) Page 3 of 8 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 147 of 207 AGENDA ITEM #13.C.3. Measure of project successor expected results of project(limit response to 250 words): • Reduction of unwanted litters of puppies and kittens being dropped off at the Kodiak Animal Shelter from the i Kodiak Island Borough area. • Documentation of ACTUAL animals served from the Kodiak Island Borough. • Documentation of reported numbers of spay/neuters for 2014/2015 from the Borough grant. a • Direct Costs Salary Wages NA Fringe Benefits NA Consultant Fees NA Travel NA Supplies/Materials NA Services 6,000 Other(define) NA Total Direct Costs 5 6,000 • Indirect Costs Donated Time NA Donated Materials NA Total Indirect Costs $ - Total Project Costs $ 6,000 Non-Profit Application(Rev.2119) Page 4 of 8 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 148 of 207 AGENDA ITEM #13.C.3. • iOTHER,FUNDING SOURCES. List amount of funds the organization received from other sources for this past fiscal year; • Federal $ - State - City of Kodiak 5,000 Other Grants 10,000 Donations Gaming Permit Activities - Other:Memorial Endowment Other:Fundraisers/Bake Sales Total $ 15,000 If you receive state or federal grants,list the percentage and amount of local match that was required for each grant the organization received in the prior fiscal year. MATCHING GRANTS Grant Amount Matching Amount Match We Federal: $ - $ - 0% 0% 0% State: 0% 0% 0% Other: 0% 0% 0% Total $ - $ - 0% Did the organization receive funding from the Kodiak Island Borough during the last fiscal year(July 1,2012-June 30,2013)?Yes® No 0 If yes,please complete the attached grant report and submit it with this application. Please describe briefly any fundraising activities the organization has conducted in Kodiak over the past eighteen (18)months and the results of those activities. Hairball Event-Raised St 0,244;Planted Basket Sale-Raised 10,384;Bazaar Sales-Raised 51,877;Dog Trot,Bake Sales,SSee's/C,andy/Sales-Raised$2,087 4? .4/stn Karen Yashin Signature / Printed Name Corrected Submission-5/26/2014 President Humane Society of Kodiak 4/252014 Title Oate Non-Profit Application(Rev.2119) Page 5 of 8 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 149 of 207 AGENDA ITEM #13.C.3. 'p-u4"`' . KODIAK ISLAND BOROUGH WOdee)}-1 ' ,fir9 GRANT REPORT pe0 PAGE 1 OF 2 bst • Please complete this report based on funds received from the Kodiak Island Borough during the period of July 1,2013 through June 30,2014. Organization:Humane Society of Kodiak Project Name:HSK Borough Spay I Neuter Program 2013-2014 Grant Amount $ 5,000 Amount Expended Year to Date 5,000 Balance $ - Accomplishments with grant funds using measures indicated in application(limit response to 500 words): The FY13-14 grant funding received from the Kodiak Island Borough was used towards spay/neuter veterinary services for a total of 50(non-shelter)animals living in the borough area. For each of the 50 animals,a $100 coupon was provided towards the cost of the procedure. * While, the HSK exhausted the funding provided by the borough for the spay/neuter program, other spays/neuters were funded by HSK through other grants and funds from donations and fundraising activities. The HSK is confident that sterilization initiatives funded through the Borough Spay/Neuter program in 2013-2014 did make some difference in the number of litters presented to the Shelter. There was a decline in the number of feline litters dropped off in FY13-14; only three litters(approx. 30 kittens) compared to the previous fiscal year when over 100 kittens were dropped off at the shelter. Only two litters of puppies were taken in by the Shelter this same time frame;both litters were from Old Harbor. The HSK funds or partially funds the sterilization of any of the kittens or puppies adopted from the shelter, While 50 dogs and cats were served through the HSK Borough Spay/Neuter program using Borough funding, another 109 impounds from the borough came to the shelter and 54 borough pets were surrendered. In FY13-14, 103 dogs and cats received veterinary services, including spay and neuters, through HSK-funded support 'Documentation of coupons issued for this program is available upon request. Non-Profit Application(Rev.2119) Page 6 of B Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 150 of 207 AGENDA ITEM #13.C.3. KODIAK ISLAND BOROUGH r°' _` GRANT REPORT PAGE 2 OF 2 o �e • ' "PROJECT BUDGET • - - • Budget Actual .- Direct Costs $ - $ - Salary Wages - - Fringe Benefits -Consultant Fees - - Travel - - Supplies/Materials - - Services 5,000 63,874 Other(defined) - - Total Direct Costs $ 5,000 $ 63.874 Indirect Costs Donated Time - - Donated Materials - - TotalIndirectCosts $ - Total Project Costs $ 5,000 $ 63,874 If you have not expended all funds,please describe how and when you intend to spend the balance. All funds have been expended. /{//-/ E —a,0 Karen Yashin Signature !/�J„ Printed Name Corrected Submission-5/26/2014 President,Humane Society Of Kodiak 4/24/2014 Title Date ----l- Non-Profit Application(Rev.2/19) '- _--- _ —'_� _- Page 7of8 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 151 of 207 AGENDA ITEM #13.C.3. • DID YOU ATTACH THE FOLLOWING DOCUMENTS? ❑ List of Board Members and Officers ❑ Letter from the IRS signifying organization's official non-profit tax exemption status ❑ Organization's Mission Statement ❑ Copy of the organization's long range plan such as a business plan, strategic plan, or development plan(if available) ❑ Attach latest annual audited financial report or financial review(if your organization is audited or reviewed) • ❑ Attach organization's latest annual financial statements, including a profit & loss statement and a detailed balance sheet (if your organization is not audited or reviewed) ❑ Attach grant report (page 6 and 7) and submit it with this application if your organization received funding from the Kodiak Island Borough during the last fiscal year(July 1,2012—June 30,2013). ll Non-Profit Application(Rev.2/19) Page 8 of 8 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 152 of 207 AGENDA ITEM #13.C.3. HSK BOARD MEMBERS Karen E.Yashin,President HM 487-2575 kyashin@ntialaska.net 883 Preston Lane Cell 942-1088 Linda Lance,Vice President HM 486-5044 lindalance(eci.net 1338 Mountain View Dr. WK 486-9569 Cell 654-7515 Lorraine Stewart,Treasurer WIC 486-1209 Istewart@kodiak.alaska.edu 212 Maple Ave. Cell 539-5727 HM 486-1752 Kim Phillips,Secretary HM 486-6863 kimoh(a7eci.net 1312 Kouskov St. WK 486-1843 Jan Haaga,Member HM 486-2370 ihaaga(ir).gmail.com 1719 Mission Rd. Cell 206-718-0286 Marla Greanya,Member Cell (517)914-4446 marla.ereanya(&email.com 1518 Larch St Cindy Trussell,Member 486-2878 cindyhogan n gmaii.com 1298 Sawmill Circle Christina Conrath,Member HM 942-7257 conrathkodiak(@email.com POB 641 WK 481-1732 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 153 of 207 AGENDA ITEM #13.C.3. pnepanmem of me t,esswf. Ye RJ Inlmn1 nenno.Service P.O. Box 2508 In reply refer to: 0248574153 Cincinnati OH 45201 May 23, 2011 LTR 4168C ED 92-0148196 000000 00 00017586 BODC: TE 3`. HUMANE SOCIETY OF KODIAK PO BOX 8783 KODIAK AK 99615-8783 111306 Employer Identification Number: 92-0148196 4'. Person to Contact: MS. JOCKERS . Toll. Free Telephone Number: 1-077-829-5500 Dear TAXPAYER: This is in response to your Nay 12, 2011, request for information regarding your tax-exempt status. Our records indicate that you were recognized as exempt under section 501(c)(3) of the Internal Revenue Code in a determination letter issued in APRIL 1994. Our records also indicate that you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section 509(a)(2) . Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, tra-eisfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes u'f if they meet the applicable provisions of sections 2055, 2106, and ri 2522 of the Code. Please refer to our website www.irs.gov/eo for information regarding filing requirements. Specifically, section 6033(j) of the Code Provides that failure to file an annual information return for three consecutive years results in revocation of tax-exempt status as of the filing due date of the third return for organizations required to ... - 1-i1et -We 'wi11 list of organizations whose tax-exempt Publish a ----- status was revoked under section 6033(j) of the Code on our website beginning in early 2011. Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 154 of 207 AGENDA ITEM #13.C.3. 0248574153 May 23, 2011 LTR 4168C EO 92-0148196 000000 00 00017587 HUMANE SOCIETY OF KODIAK PO BOX 8783 KODIAK AK 99615-8783 If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely yours, S. A. Martin, Operations Manager Accounts Management Operations Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 155 of 207 AGENDA ITEM #13.C.3. u.>_ .•V..04nU4-U { 9 State of Alaska Department of Commerce and Economic Development i Division of Banking, Securities and Corporations .44 CERTIFICATE OF INCORPORATION i Nonprofit Corporation f' f I i The undersigned, as Commissioner of Commerce and Economic i Development of the State of Alaska, hereby certifies that duplicate E originals of the Articles of Incorporation of .L;r,c u4”.3:receiyeu In 1015 W..iLC^arm aro mind tr.rnnfnern .n 12., a HUMANE SOCIETY OF KODIAK • have been received in this office and are found to conform to law. ACCORDINGLY, the undersigned, as such Commissioner of Commerce and Economic Development, and by virtue of the authority vested in him by law, hereby issues the Certificate of Incorporation and attaches • hereto a duplicate original of theArticles of Incorporation. i • PV OF Tye g4). �''>,, 7/7i ys IN TESTIMONY WHEREOF. I execute this certificate • \� �i i t and affix the Great Seal of the State of Alaska on ���"!�.� �1 August 22, 1994. 130 ::"_-:4--.F.:?: lar.......e*„.3 . �. ,� OIC„ 1' Paul Fuhs • A L A5 COMMISSIONER OF COMMERCE 08-120N (Rev. 9788) AND ECONOMIC DEVELOPMENT 5841 M-4 _ Issued By:Corporations Section.P.O.Box 11606 Juneau, AK 99811 (907)465-2530 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 156 of 207 AGENDA ITEM #13.C.3. FILING.DATE: Date Received: Flied for Record Receipt Nddtale of Alaska Amount: 'the 2.1994 to_ „memlDe le Development CheckaAlDEconolc Corporation Number ARTICLES OF INCORPORATION (Domestic Nonprofit Corporation) We, the undersigned, all of whom are residents of Kodiak,Alaska, and all of whom are of the age of 19 years or more, acting as incorporator(s) of a corporation under the Alaska Nonprofit Corporation Act (AS 10.20), adopt the following Articles of Incorporation: Article One Name The name of this corporation is the HUMANE SOCIETY OF KODIAK. Article Two Period of Duration The HUMANE SOCIETY OF KODIAK shall be of,perpetual duration. Article Three Purpose The purpose of the HUMANE SOCIETY OF KODIAK shall be, through education and other implementation, the prevention of cruelty to animals. • Article Four Limitations The Internal affairs of the corporation shall be regulated by the Bylaws. This corporation shall engage exclusively in such educational and charitable activities as will qualify it for tax exempt status under Section 501(c)(3)of the Internal Revenue ;,ode of 1954 or corresponding provisions of any subsequent federal tax laws. Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 157 of 207 AGENDA ITEM #13.C.3. Articles of Incorporation, Page 4, Humane Society of Kodiak • IN JWITNESS WHEREOF� we, the incorporators, sign our names this Tn. day ofn � ( e>-rt , 1911 a'Argarr✓/2' .,d !I a /, iii . / �/Subscribed and sworn to before me this day of y.,,�; ,,19-'d // NARY PUBLIC .State of ALASKA My Commission Expires: -1-1:1,9/°J— Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 158 of 207 AGENDA ITEM #13.C.3. • 00 Humane Society of Kodiak P.O.Box 8783 Kodiak,AK 99615 APRIL 2014 EXECUTIVE SUMMARY Overview The Humane Society of Kodiak(HSK)is a non-profit 501(c)3 Charitable Corporation that is managed by a volunteer board of directors. The only such service provider for the entire Kodiak Archipelago,the HSK actively operates the Kodiak Animal Shelter under contract for the City of Kodiak.The Kodiak Shelter is one of few shelters in Alaska that operates as a no-kill shelter for friendly,adoptable pets and ensures pets are spayed/ neutered before adopted. Vision The Humane Society of Kodiak believes that all domestic animals deserve to be treated with respect and dignity. We will work with the community,rescue organizations and foster homes on behalf of the animals to give them a second chance at finding loving for- ever homes. We envision a time when pets are not stray an unwanted and where our community becomes a model for achieving a"humane society." Mission The Humane Society of Kodiak is committed to preventing animal cruelty,reducing the abandoned pet population,and promoting the proper care of animals. ORGANIZATIONAL SUMMARY The Humane Society of Kodiak was organized as a 501(c)3 in April 1994. The Board consists of a President,Vice President,Secretary;and Treasurer and up to five members at-large. Currently,the board is made up of local residents from a variety of professional backgrounds,including education,health care,and government. The Board holds public meetings six times per year,including an annual membership meeting. The HSK operates the Kodiak Animal Shelter located on 2701 Mill Bay Road.The shel- ter houses strays,surrendered,abandoned pets from city and borough and impounds brought to the shelter from Animal Control. Animals remain at the shelter until adopted Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 159 of 207 AGENDA ITEM #13.C.3. or reclaimed. Euthanasia is performed when animals are not adoptable due to untreatable illness,injury or serious behavior issues. The shelter manager,hired by HSK,manages day-to-day operations at the shelter. This position is responsible for hiring and supervising staff that cleans the facility and cares for the shelter animals. Community volunteers play a vital role in providing additional care of shelter pets,including walking,petting,grooming and shelter projects or im- provement that are not funded through the city contract. HSK's mission is not only the care and adoption of those animals housed in the shelter, but to reduce the population of unwanted pets in the Kodiak Island community. This is accomplished through an active spay/neuter program of both shelter and community pets and is supported through membership dues and fundraising efforts by the HSK. STRATEGIC PLAN Objectives o Operate(he Kodiak Animal Shelter for the City of Kodiak. o Ensure that animals at the Kodiak Animal shelter are safe and cared for humanely. o Support a strong adoption program for animals housed at the shelter and ensure that potential adoptive homes are safe and appropriate for the animal. o Financially support veterinary medical services for shelter animals;including ster- ilization,vaccines,medications,and treatment of injured or ill animals. o Reduce unwanted and stray animal populations by encouraging and funding spay/ neuter programs for shelter pets and Kodiak Island borough community pets(in- cluding villages). o Provide financial assistance to community members,in need,for veterinary care or assistance with their companion pets. o Work closely with animal control officials to identify abused and/or neglected an- imals, o Provide education about the proper care of pets. o House impounded,stray,and surrendered pets. Strategies o Continue to contract with the City of Kodiak for the operation of the Kodiak An- imals Shelter. o Encourage adoption of shelter pets through advertising,promotions and network- ing. o Raise funding for spay/neuter programs,veterinary services,and community as- sistance,through planned events and grants. o Sterilize each shelter animal before they are adopted or at appropriate age after adoption. Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 160 of 207 AGENDA ITEM #13.C.3. • o Encourage community involvement in reducing unwanted animals through spay/ neuter programs financially supported by the HSK,and in partnership with the local veterinary clinic. o Work with city of Kodiak on improvements to the animal shelter structure to en- sure the safety and comfort of animals housed at the shelter. o Provide information,education and outreach to the community through the inter- net,newsletters,newspaper articles,public service announcements,and person-to- person. o Work closely with shelter slaff to ensure quality of care and positive staff morale. o Continue to work with special populations,such as seniors and the US Coast Guard personnel&families. • Action Plans o Seek renewal of contract with City of Kodiak for 2014-2016. o Continue to target cat population for spay and neuter initiative through education, outreach and financial incentives. o Continue to target dog sterilization initiatives through education,outreach,and financial incentives. o Continue community fundraisers,including:Hair Ball,Planted Basket Sale and participation in Pick,Click&Give. o Continue to seek grant opportunities that will fund HSK initiatives. o Continue marketing strategies regarding programs and mission through Facebook, website,newsletters,brochures,newspaper ads/articles,networking,and radio. a Work with city and borough officials to strengthen codes related to care and treatment of domestic animals. o Evaluate feasibility of remodeling current shelter structure. 3 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 161 of 207 AGENDA ITEM #13.C.3. T 1 Humane Society of Kodiak P&L 1 Jan-Dec13 1 Income I I I4000-Animal Shelter Public Support _ 4010•City of Kodiak Grant i 111,500.00 1 1 4020-Individual Donations 1 4,334.75 —1 1 14000•Animal Sheller Public Support-Other _?— 1,000.00 �i Total 4000•Animal Shelter Public Support 1 116,834.751 I 4100.Humane Society Public Support 4150-Kodiak Island Borough Grant I 5000.00 4175-Comm Canine Spay/Nader Grant 1 4,455.00 1 14210-Pick-Click-Give 1 10.530 00, 1 -4350.General Donations 79,925 991 { 4370•Membership Donations 1,295.001 1 114100.Humane Society Public Support-Other _ — -4,415.991 1 1 1Total4100•Humane Society Public Support I 96,790001 1 — 1 4400•Fundraising Income 441D Deg TrIX— 855,001 I 4425•Flower Basket Sales 1- 10,384 001( (____ 4430-Misc.Fundraising Events1 1,876.951 444D-Hair Ball Fundraiser 1 10,2-4 5 (-1_ 4400•Fundraising Income-Other I 1,232 251 li 1Tob14400•Fundraising Income I 24,592.051 I 4500.Interest Income L 633.41 4700-Animal Shelter Program Income I 14705•Adoption Fees A 12.805.001 I 14715Kennel Fees 510001 1 1 14720-Impound Fees 52500 I14725-Dog License Income 162 of JI I I'' 1 14735•Miscellaneous Shelter Income 1 70.001 1 1 t___14740- __4740-Borough Impound Foos_ ,_ __ 1 3,32900; 1 I 14745.Borough Lkonse 1 70.001 1 `Total 4700-Animal Sheller Program Income 1 17,268.001 I 1 I 1 I Total Income 1 255,118.211 1 1 Expense 1 1 6000-Payroll Expenses I — 11 1 16010-Wages 67,53896 1 1 1 16020-Payroll Tax Expense 1 8,850.17 i__1 6000•Payroll Expenses-Other 190.40, I 1 Fatal6000•Payroll Expenses L 96679.531 1 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 162 of 207 AGENDA ITEM #13.C.3. 1 !6200-contract services / -- 1 16210•Accounting Fees I 2,350,00 ITota16200-Contract Services 2350.001 16300-Humane Society Expenses _ I 16305.Advertising 3,022.16 16310•Newsletter Expense 595.98 1 1 j 6315•Shelter Meeting Supplies 104.05 1 1 16320.Sheller Supplies&Equipment I 3,359.551 1 16350.Dues end Subscriptions --- 1 v 155.001 I I 6500•Fundraising Expense 1 8,744461 II 1 om16300.Humane Society Expenses I 15,981.201 16540-interest Expense 1 2.091 17090•Employee Gift I 602602, 061 17100'Electricity 1 3,374.82 _ 17110 ! -Nesting Fuel __ .`3,888.511 7115.Garbage Services 1 2,713.931 7120••Telephonellnlemet I 80086 _17125•Cleaning Supplies �T 1 1,545.70 17130.Maintenance&Repairs1 741.43 y 17135.Office Supplies 1 1.361.77! 17140 Postage/Freight "--- -- -� _660.00 ---`-- 17200 Animal Supplies 462,731 17225-009 License Expense 135.001 F 37 Euthanasia ------ I~ — i 1 7310.Incineration 1,345.50, 7315•Euth Vet Assistance -_— _I 1,202.501 I. 'Total 7300•Euthanasia 2,548.001 17500•insurance j 7505.D&0 Insurance 1,125.00 `_I 1 7610•General Liability 1,366.00 7515•Workers Compensation ' 3,533.001 1 'Total 7503•Insurance 1 6,024.001 � I ! 1 1 1 1 17600.Rent 925.001 f 1 8000•Veterinary Services — I 1 I 1 18015'Medicines _ 430,33 — I i 1 8020.SpaylNeuterI 17,236.67 1 i 118050-Winston/Checkers,Medical Cases 1 908.441 1 1 18000.Veterinary Services-Other i 45,29635 1 l total 8000•Veterinary Services 53,873.791 2 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 163 of 207 AGENDA ITEM #13.C.3. ___ _ _I 8600 Suspense, ' -_I 1,011461 ,011 461 1 9000.VOID l 6.001 I Total Expense _ l 206.581.58! Net Income i _ 49,616.331 3 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 164 of 207 AGENDA ITEM #13.C.3. 1 1 1 Humane Society or Kodiak Balance Sheet I Dec 31,14 I ASSETS I [Current Assets ` Checking/Savings Ii 11000-Credit Union 1 Checking 6,478.56 1 I' 11001-Credit Union S Savings ��[ 11,881.54 III 11010•AK USA CU Checking 20,209 99 h 11011.AK USA CU Savings(10) 4,007.74 1 4 1012•AK USA CU Super Money Mkt(20) 105,045.43 1 `` 10125•AK USA CU Cart(80)'MnChkrs —.. I 67,010.90 L_1 1020-Petty Cash I 140.- 00 II' I Total Checking/Savings I 214,754.18 I f 1 l 1� Assetsar Current Assets L_I I 11250.Loans for Community Help 125,00 I !Total Other Current Assets I 125001 1 I Total Current AssetsI 214,879.16 l I TOTAL ASSETS I I 214,679.161 1 LIABILITIES&EQUITY ILiabilities 1 ! _J 'Current Liabilities rre !Other Cunt Liabilities } ----1i 1 12200.Federal Payroll Taxes Payable ! 1,460.86' 7 I +12230.Alaska ESC Payable i 704.181 [Total Other Current Liabilities 2.165041 Tobi Current LiabillUes [ 2,165.041 Total Liabilities 2,165 041 Equity L I I 13000.Opening Balance Equity ! 37,160.131 1 3100-Winston Checkers Fund 3,127.941 r 13200•Unrestricted Net Assets 163.347.721 ! 1 Net Income 15.234.211 I Total Equity I ---- 212.714.121 1 TOTAL LIABILITIES 8,EQUITY 214,879.161 1 Resolution No. FY2014-32A Amending Resolution No. FY2014-32 ... Page 165 of 207 AGENDA ITEM #13.D.1. Introduced by: Borough Assembly Requested by: Borough Clerk DrafteCORRECTED VERSION Introduced: BoroughClerk Introduced: 11/06/2014 Public Hearing: 3 Adopted: 4 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2015-07 7 8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 9 BOROUGH REESTABLISHING BOARDS, COMMITTEES, AND 10 COMMISSIONS AS ESTABLISHED IN THE KODIAK ISLAND 11 BOROUGH CODE OF ORDINANCES TITLE 2 ADMINISTRATION 12 AND PERSONNEL CHAPTER 2.100 BOARDS, COMMITTEES, AND 13 COMMISSIONS 14 15 WHEREAS, all boards, committees,and commissions established under Title 2, Chapter 16 2.100 of the Kodiak Island Borough Code of Ordinances, with the exception of those 17 mandated by law, shall terminate by operation of law every three years, unless IS affirmatively re-established or continued by the Assembly; and 19 20 WHEREAS, the Assembly shall hold a public hearing to receive testimony on the need 21 for the continued existence of the board, committee, or commission from the general 22 public and members of the board, committee, or commission. 23 24 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 25 BOROUGH that: 26 27 Section 1: This ordinance is of a general and permanent nature and shall become a 28 part of the Kodiak Island Borough Code of Ordinances; and 29 30 Section 2: The following boards, committees, and commissions, with the exemption 31 of the Fisheries and Oceanic Research Board, are hereby affirmatively 32 reestablished in the Kodiak Island Borough Code of Ordinances effective 33 midnight December 31, 2014: 34 35 Chapter 2.15 Personnel Advisory Board 36 Chapter 2.110 Emergency Services Council 37 Chapter 2.115 Kodiak Economic Development Commission 38 Chapter 2.120 Parks and Recreation Committee 39 Chapter 2.125 Architectural/Engineering Review Board 40 Chapter 2.145 Solid Waste Advisory Board 41 Chapter 2.150 Fichcrics and OceanicRecearch Board 42 Chapter 2.155 Kodiak Workforce Regional Advisory Council 43 Kodiak Island Borough,Alaska Ordinance No. FY2015-07 Page 1 of 2 Ordinance No. FY2015-07 Reestablishing Boards, Committees, a... Page 166 of 207 AGENDA ITEM #13.D.1. 44 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 45 THIS DAY OF , 2014 46 47 KODIAK ISLAND BOROUGH 48 49 50 51 Jerrol Friend, Borough Mayor 52 53 ATTEST: 54 55 56 57 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough,Alaska Ordinance No. FY2015-07 Page 2 of 2 Ordinance No. FY2015-07 Reestablishing Boards, Committees, a... Page 167 of 207 AGENDA ITEM #13.D.1. KODIAK ISLAND BOROUGH AGENDA STATEMENT (' o.�. 'iif �'ti.z�'. NOVEMBER 6, 2014 • a ASSEMBLY REGULAR MEETING TITLE: Ordinance No. FY2015-07 Reestablishing Boards, Committees, and Commissions as Established in the Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel Chapter 2.100 Boards, Committees, and Commissions. ORIGINATOR: Jess Kilborn FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: KIBC 2.100.180 Termination A. All boards, committees, and commissions established under this chapter, with the exception of those mandated by state law, shall terminate by operation of law three years from the date of passage of this section, unless affirmatively reestablished or continued by the assembly for a period not to exceed three years.Any newly created board, committee, or commission shall be subject to the provisions of this section. Prior to the termination, continuation, or reestablishment, the clerk shall publish a notice of termination 60 days prior to the termination, and the assembly shall hold a public hearing, receiving testimony from the general public and members of the board, committee, or commission. In said hearing, the board, committee, or commission shall have the burden of demonstrating a public need for its continued existence. B. A determination as to whether a board, committee, or commission has demonstrated a public need for its continued existence shall take into consideration the following factors: 1. The extent to which a board, committee, commission or program has operated in the public interest; 2. The extent to which a board, committee, or commission has recommendations which are generally of benefit to the public interest; 3. The extent to which a board, committee, or commission has encouraged interested persons to report to it concerning the effect of its decisions on the effectiveness of service, and availability of service which it has provided; 4.The extent to which the board, committee, or commission has encouraged public participation in the making of its decisions; and 5.The efficiency with which public inquiries or complaints regarding the activities of the board, committee, commission or agency filed with it,with the department to which a board, committee, or commission is administratively assigned, have been processed and resolved. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2015-07 in first reading to advance to public hearing at the next regular meeting of the Assembly. Kodiak Island Borough Ordinance No. FY2015-07 Reestablishing Boards, Committees, a... Page 168 of 207 AGENDA ITEM #13.D.1. Introduced by: Borough Assembly Requested by: Borough Clerk Drafted by: Borough Clerk 2 Introduced: 11/06/2014 Public Heanng: 3 Adopted: 4 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2015-07 7 8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 9 BOROUGH REESTABLISHING BOARDS, COMMITTEES, AND 10 COMMISSIONS AS ESTABLISHED IN THE KODIAK ISLAND II BOROUGH CODE OF ORDINANCES TITLE 2 ADMINISTRATION 12 AND PERSONNEL CHAPTER 2.100 BOARDS, COMMITTEES, AND 13 COMMISSIONS 14 15 WHEREAS, all boards, committees,and commissions established under Title 2,Chapter 16 2.100 of the Kodiak Island Borough Code of Ordinances, with the exception of those 17 mandated by law, shall terminate by operation of law every three years, unless 18 affirmatively re-established or continued by the Assembly; and 19 20 WHEREAS, the Assembly shall hold a public hearing to receive testimony on the need 21 for the cointued existence of the board, committee, or commission from the general public 22 and members of the board,committee,or commission. 23 24 NOW,THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 25 BOROUGH that: 26 27 Section 1: This ordinance is of a general and permanent nature and shall become a 28 part of the Kodiak Island Borough Code of Ordinances; 29 30 Section 2: The following boards, committees, and commissions are hereby 31 affirmatively reestablished in the Kodiak Island Borough Code of 32 Ordinances effective midnight December 31, 2014: 33 34 Chapter 2.15 Personnel Advisory Board 35 Chapter 2.110 Emergency Services Council 36 Chapter 2.115 Kodiak Economic Development Commission 37 Chapter 2.120 Parks and Recreation Committee 38 Chapter 2.125 Architectural/Engineering Review Board 39 Chapter 2.145 Solid Waste Advisory Board 40 Chapter 2.150 Fisheries and Oceanic Research Board 41 Chapter 2.155 Kodiak Workforce Regional Advisory Council 42 43 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 44 THIS DAY OF ,2014 45 46 47 Kodiak Island Borough,Alaska Ordinance No.FY2015-07 Page 1 of 2 Ordinance No. FY2015-07 Reestablishing Boards, Committees, a... Page 169 of 207 AGENDA ITEM #13.D.1. 48 KODIAK ISLAND BOROUGH 49 50 5I 52 Jerrol Friend, Borough Mayor 53 54 ATTEST: 55 56 57 58 Nova M.Javier,MMC, Borough Clerk 59 60 Kodiak Island Borough,Alaska Ordinance No,FY2015-07 Page 2 of 2 Ordinance No. FY2015-07 Reestablishing Boards, Committees, a... Page 170 of 207 AGENDA ITEM #13.0.1. Jessica Kilborn From: McDonald, Stewart <smcdonald0l@kibsd.org> Sent Tuesday, September 02, 2014 4:32 PM To: Jessica Kilborn Cc: AIMEE KNIAZIOWSKI;ALAN FUGLEBERG;ALISHA DRABEK;ALMA CANETE-HALL; BRENDA ZAWACKI; BRIAN HIMELBLOOM; DAN JONES;JACQUELINE MADSEN;JARED GRIFFIN; LORRAINE STEWART;QUENTIN FONG; ROBERT BANKS;TREVOR BROWN; WES HANNAH;Angela MacKenzie Subject: Re: Reestablishment of Borough Boards- Kodiak Workforce Regional Advisory Council Attachments: image001.png Hello Jessica et al: We do indeed have a need to continue the AWIB regional workforce investment advisory council activity.However tying this council to the rules of the KIB has made it difficult to make a quorum.I suggest that KWRAC be dissolved as a KIB board and reform as a KIBSD administrative advisory committee. Please take this in consideration while moving forward. Sincerely, Stewart Sent from my iPhone >On Sep 2, 2014,at 3:13 PM,"Jessica Kilborn"<jkilborn@kodiakak.us>wrote: >Good afternoon, > >As a designated or appointed member of the Kodiak Workforce Regional Advisory Council you are entitled to receive the following notice. Please also find attached the board roster and the Code sections pertaining to the KWRAC. >NOTICE OF TERMINATION,CONTINUATION,OR REESTABLISHMENT OF DIFFERENT >BOARDS, COMMITTEES,AND COMMISSIONS >KIBC 2.100.180 dictates that all Kodiak Island Borough boards,committees,and commissions established under Title 2 shall terminate by operation of law three years from the date of passage of this section,unless affirmatively reestablished or continued by the assembly for a period not to exceed three(3)years.The Assembly will hold a public hearing on Thursday,November 6 to receive testimony from the general public and members of the board,committee, or commission. In said hearing,the board,committee,or commission shall have the burden of demonstrating a public need for its continued existence.The list includes the following: Personnel Advisory Board,Emergency Services Council, Kodiak Economic Development Commission,Parks and Recreation Committee,Architectural/Engineering Review Board, Solid Waste Advisory Board, Fisheries and Oceanic Research Board,and Kodiak Workforce Regional Advisory Council. Please call the Borough Clerk's Office at 486-9310 for any questions. >Thank you, >Jessica >Jessica Kilborn,CMC Ordinance No. FY2015-07 Reestablishing Boards, Committees, a... Page 171 of 207 AGENDA ITEM #13.D.1. >Deputy Clerk >[KIB Logo Color-Large-Transparent Background.gif]Office of the >Borough Clerk Kodiak Island Borough >710 Mill Bay Road, Room 102 >Kodiak,AK 99615 >P:907.486.9310 >F:907.486.9391 >ikilborn@kodiakak.us<mailto:lkilborn@kodiakak.us> >www.kodiakak.us<http://www.kodiakak.us/> >PUBLIC RECORDS LAW DISCLOSURE:This e-mail and responses to this email are subject to provisions of the Alaska Statutes and may be made available to the public upon request. ><image001.png> ><KW RAC.pdf> ><KIBC 2.155 KWRAC.pdf> ><Re-Establishment of Boards 3 yrs.-KIBC 2.100.180.pdf> 2 Ordinance No. FY2015-07 Reestablishing Boards, Committees, a... Page 172 of 207 AGENDA ITEM #13.D.1. year IcoaiaK isiana ttorougn mayor ana Assernuly mernuers. I recommend the continuation of the Kodiak Island Borough Parks & Recreation (P&R) Committee. The committee provides services to the residents of Kodiak and the Assembly that board, committee, or commission provides. 1. The P&R committee operated in the public's interest by creating Trail Maria Objectives for all the trails in the Russian Ridge and Women's Bay area. The committee has also reviewed all Planning and Zoning Commission agenda it P&R impact. The committee has created new initiatives for the public that mentioned in item #2. 2. The P&R committee has made recommendations for the public's interest w reviewing the sale of land in the Woody Way Loop housing area, and the co partnered with the K113 staff in creating a plan to formalize a park and recre2 area while still allowing for the sale of many housing development lots. The committee has also identified the need for an improved trail system around Beaver Lake, and pending the issuance of an ORTAB grant, the final improve plan will give a new recreational area for residents In that area of the town. 3. As the chairman of the P&R committee, I have participated in more than on Facebook thread on "Friends of Kodiak" and "Say What You Want Kodiak" a residents have made public comments or complaints with a recreation base each case, I asked people to participate in P&R meetings to share their view help P&R make education decisions. I've also posted a thread on the "Frien Kodiak" soliciting people to submit applications to become P&R committee members. 4. Twice a year, the P&R committee holds an open-to-the-public Trails Summit is held to discuss the completed TMO's from the previous six month's work also get public input concerning the new area that will have TMO's develop( 5. The P&R committee generally doesn't have complaints filed with it, but ther been occasions when citizens of Kodiak have sent letters of concern or inqu current action items. Each of these letters is read by the committee at the v meeting, and the key points are discussed for resolution. Sincerely, I(�/J l' / ( (� / r -22-2-(.AV1 Mike Marion. P&R Chairman Ordinance No. FY2015-07 Reestablishing Boards, Committees, a... Page 173 of 207 AGENDA ITEM #13.D.1. Kodiak College UNIVERSITY of ALASKA ANCHORAGE TO: Kodiak Island Borough Assembly FROM: Alan Fugleberg,Director Air Dr.Jared Griffin, Interim Assistant Director Lorraine Stewart,CTE Coordinators. DATE: November 4,2014 RE: Memo in support of continuing Kodiak Regional Workforce Advisory Council Kodiak College would like to declare its willingness to assist the KIB Assembly in reviving the Kodiak Regional Workforce Advisory Council(KWRAC). While others have argued that"KWRAC be dissolved as a KIB board and reform[ed]as a KIBSD administrative advisory committee"because "tying this council to the rules of the KIB has made it difficult to make a quorum"(See Stewart McDonald,Email,Tue 9/2/2014 4:32 PM),we respectfully disagree.The problem with KWRAC, in our opinion,is that a council meeting hasn't been called for approximately two years by KIB leadership. KWRAC is a valuable resource for educators developing and delivering workforce-related courses and programs to individuals living and working in the Kodiak Archipelago. Historically, KWRAC has provided industry,governmental,Alaska Native organizations,and educational representatives the opportunity to discuss current and future workforce needs in the Kodiak region.The Council provides guidance to secondary and postsecondary educators,and other workforce development providers as they develop programs that meet local employment needs. For example,in 2011, KWRAC completed a survey with local employers to identify key skills, credentials,and soft-skills needed to gain entry-level employment and beyond.Data collected from this survey allowed local educators to assess workforce-related courses and programs to make necessary changes to ensure students are appropriately prepared for employment upon completion (e.g.,Kodiak College's non-credit, intensive,Fast Track Residential Carpentry and Weatherization Technician TrainingProgram). KWRAC is needed to ensure individuals living in our community continue to receive up-to-date knowledge,skills,and credentials necessary to become gainfully employed. We encourage the Assembly to reestablish the Kodiak Workforce Regional Advisory Council, allowing it to be reinvigorated through new and active leadership and members. Kodiak College plays an important role in regional workforce development.To dissolve the committee as a Borough committee and re-formed as a function of KIBSD would be a disservice to the organizations that have been members,but have not met due to the lack of effective leadership. Kodiak College is prepared to assist the Assembly in breathing new life into this important council. 117 Benny Benson Drive•Kodiak,AK 99615•T 907-486-1200•F 907-186-1257•www.koc.alaska.edu Ordinance No. FY2015-07 Reestablishing Boards, Committees, a... Page 174 of 207 AGENDA IIEMYI IE.f. ; . 2015 Kodiak Island Borough January I February March 1 2 3 PPE R $ 4 5 6 7 8 9 10 1 2 3 41 5 6 . 7 8 9 10 11 12 13 14 LEPC R $ R $ PPS W PPE. 11 12 13 14 15 16. 17 8 9 10 111 12 13 14 15 16 17 181 19 20 21 P&iw w .PPE Pazw W .PPE' P&ZR R $ 18 19 20 21 22 23 24 15 16 17 18 19 20'21 22 23 24 25 26 27 28 i '..:Ft P62 R $ .�.. P&ZR R $ P&RR W PPE 25 26 27 28 29 30 31 22 23 24 25 26 27 28 29 `30 31 P&RR W PPE P&RR W PPE April May June 1 2 3 4 1 2 1 2 3 4 5 6 R $ $ R PPE 5 6 7 8 9 10. 11 3 45I 61 7 8' 9 7 8 9 10 11 12 13 LEPC PPS W W PPE R •PPE P&P W W $ 12 13 14 15 16 17. 18 10 11 12 131 14 15 16 14 15 16 17 181 19' 20 • P&z R R $ P&i W I W $ P&i R R PPE 19 20 21 22 23 24. 25 17 18 19 20 21 2223 21 22 23 24 25 26 27 PPE P&ZR R PPE P&RR W $ 26 27 28 29 30 24 25 26 271 28 29 30 28 29 30 1 1 • P&RR W 31 _....s, p&RR 1 W $ July August September 1 2 3 4 1 1 2 3 4 .5 R PPE PPE R I $ 5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 12 LEPC P&2W W $ R $ R82 W PPE 12 13 14 15 16 17 18 9 101 11 12 13 14 15 13 14 15 16 17 18 19 PPSR R PPE I pea W PPE. P&LR R $ - 19 20 21 22 23 24 25 16 17 18 191 20 21 22 20 21 22 23 24' 25 26 $ P&UR R $ P&RR W PPE 26 27 28 29 30 31 23 24 25 261 27 28 29 27 28 29 30 &R PR w 30 31 P&RR I W PPE October November December 1 2 3 1 2 3 4 5 6'. 7 1 2 3 4 5 R $ R PPE W R PPE 4 5 6 7 8 9 10 8 9 10 11 12 13. 14 6 7 8 9 101 11 12 LEPc W PPE P"&z $ P&ZW W $ 11 12 13 14 15 16 17 15 161 17 181 19 20 21 13 14 15 16 17 18 19 pea R $ P82 PPE PPS R PPE 18 19 20 21 22 23 24 22 23. 24 25 26 27 28 20 21 22 23 24 25 26 P&ZR PPE P\RR $ .. ..v P&RR $ ,s. 25 26 27 28 29 30 31 29 30 27 28 29 30 31 P&RR w $ 1 w Assembly Meeting$ Other Meetinge Elections R Regular Meeting P&R R Parks&Recreation Regular Meeting E Municipal Election W Worksession LEPC Local Emergency Planning Committee Planning&Zoning Meetings P&Z R Regular Meeting PPE Pay Period Ending P&Z W Worksession $ Pay Day AGENDA ITEM #13.E.2. _ KODIAK ISLAND BOROUGH '�' q 'N AGENDA STATEMENT �` YAN L'a silo NOVEMBER 6, 2014 I -Mil ASSEMBLY REGULAR MEETING TITLE: Declaring a Seat on the Planning and Zoning Commission Vacant. ORIGINATOR: Jess Kilborn FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: On Thursday, October 16, Mr. Alan Torres submitted a letter of resignation for his Borough seat on the Planning and Zoning Commission for a term to expire December 2016. 2.100.070 Vacancies. A. Other than by expiration of the member's term, the assembly shall declare a seat vacant when a member: 2. Resigns and the resignation is accepted; D. In the event of a vacancy on a board, committee, or commission for any reason other than normal expiration of a term of office, the clerk shall cause notice thereof to be published at least twice in a newspaper of general circulation within the borough. The notice shall set forth the vacancies and any qualifications of members. RECOMMENDED MOTION: Move to accept, with regret, the resignation of Mr. Alan Torres from the Planning and Zoning Commission for a Borough seat term to expire December 2016, and direct the Clerk to advertise the vacancy per Borough Code. Kodiak Island Borough *Declaring a Seat on the Planning and Zoning Commission Vaca... Page 176 of 207 AGENDA ITEM #13.E.2. Mayor and Assembly members, It is with regret and sadness that I must submit my resignation from the Planning and Zoning Commission effective Oct. 16, 2014. Thanks for the opportunity to serve this Great Community, Alan Torres *Declaring a Seat on the Planning and Zoning Commission Vaca... Page 177 of 207 AGENDA ITEM #13.E3. �' KODIAK ISLAND BOROUGH Ka AGENDA STATEMENT NOVEMBER 6, 2014 „1. ASSEMBLY REGULAR MEETING 1922,Sailv TITLE: Declaring a Seat on the Citizens Board of Equalization Vacant. ORIGINATOR: Jess Kilborn FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: It is necessary to declare vacant the seat held by Dan Rohrer on the Citizens Board of Equalization due to his election to the Borough Assembly. Per KIBC 3.20.05 Members. The board of equalization shall be composed of five persons, not assembly members, appointed by the assembly. This seat term is also due to expire December 31, 2014. Per KIBC 2.100.070 Vacancies. D. In the event of a vacancy on a board, committee, or commission for any reason other than normal expiration of a term of office, the clerk shall cause notice thereof to be published at least twice in a newspaper of general circulation within the borough. The notice shall set forth the vacancies and any qualifications of members.The appointing authority shall appoint a new member for the remaining unexpired term in accordance with KIBC 2.100.030. RECOMMENDED MOTION: Move to declare the seat held by Mr. Dan Rohrer on the Citizens Board of Equalization vacant and direct the Clerk to advertise the vacancy per Borough Code. Kodiak Island Borough *Declaring a Seat on the Citizens Board of Equalization Vaca... Page 178 of 207 AGENDA ITEM #13.E.3. Chapter 3.35 REAL PROPERTY TAX Page 9 of 18 3.The assessed value of all taxable property. C. Notice,Publication,and Correction of Assessment Roll. 1.The assessor shall give to every person named in the assessment roll a notice of assessment showing the assessed value of his property.On the assessment notice shall be printed a brief summary of the information for the taxpayer;of the dates when the taxes are payable,delinquent and subject to interest and penalty;final dates for appeal of the assessment to the board of equalization;dates when the board will sit for equalization purposes;and any other particulars specified by the borough assembly.The assessment notice shall be directed to the person to whom it is to be given and shall be sufficiently given if it is mailed by first-class mail addressed to,or is delivered at, his address as last known by the assessor.If the address is not known to the assessor,the notice may be addressed to the person at the post office nearest to the place where the property is situated.The date on which the notice is mailed shall be deemed to be the date on which the notice is given for purposes of this chapter. 2.When valuation notices have been mailed,the assessor shall cause notice that the assessment rolls have been completed to be published in a newspaper of general circulation,published in the borough at least once each week for two successive weeks.If no newspaper of general circulation is published in the borough,the assessor shall have the notice posted at two public places for a period of two weeks.The notice shall state when and where the equalization hearings will be held. 3.The assessor may correct an error or supply an omission in the assessment roll at any time before the sitting of the board of equalization.It shall be the duty of every person who receives a notice of assessment to advise the borough assessor of any error or omission in the assessment of the person's property,so that the borough assessor may correct any errors in the assessment roll. 4.Period of Review.The borough assessor or designees may perform reviews of assessed values within 30 days of the date that assessment notices have been mailed. a.A property owner may appeal an assessment of their property to the assessor or designees and upon providing credible information or upon a more in depth inspection and analysis of the property at the owner's request the assessor may adjust the assessment appropriately if found to be in error. b.The property owner may appeal the assessor's valuation to the board of equalization,using forms provided by the borough,within the original 30-day lime frame from the mailing of the original notice.The assessor review will not suspend or delay the final date of written appeal to the board of equalization.[Ord.FY2014-10 §5,2014;Ord.82-33-0, 1982,Ord.81-47-0, 1981;Ord.71-4-0, 1971;prior code Ch.3 subch. 1 §4A.Formerly §3.20.040]. 3.35.050 Board of equalization. A.Membership Qualification,Duties,Terms. 1.Members.The board of equalization shall be composed of five persons,not assembly members,appointed by the assembly.At least one alternate member shall be appointed. 2.Qualifications.Members and alternate members should be appointed on the basis of their expertise in real and personal property appraisal,the real estate market,the personal property market,and other fields related to their functions as board members.Each member shall be a qualified voter of the borough and shall remain a resident of the borough while in office.Borough employees may be appointed to serve on the board of equalization unless they are employed by the finance or assessing departments. 3.Duties.The board may determine equalizations on properties brought before the board by appellants.It shall only hear appeals for relief from an alleged error in valuation on properties before the board by an appellant. http://www.codepublishine.com/AK/kodiakislandboroueh/html/KodiaklslandBoroueh03/KodlaklslandBoro... 10/9/2014 *Declaring a Seat on the Citizens Board of Equalization Vaca... Page 179 of 207 AGENDA ITEM #13.E.3. Chapter 3.35 REAL PROPERTY TAX Page 10 of 18 4 Terms of Office.Upon confirmation,members and alternate members shall serve for three years or until their successors are appointed and confirmed.Of the members initially appointed,two shall serve three-year terms,two shall serve two-year terms,and one shall serve a one-year term. 5.Hearing Dates.The board shall commence hearings on the first Monday in May,unless otherwise changed by resolution.Hearings will continue from day to day as established by the board and the borough clerk until all properly filed appeals have been heard. B.Chairperson.The board annually shall elect a member to serve as its chairperson.The chairperson may call meetings of the board,shall exercise such control over meetings as to ensure the fair and orderly resolution of appeals,shall make rulings on the admissibility of evidence,and shall conduct the proceedings of the board in conformity with this chapter.A vice-chairperson shall also be selected to serve in the chairperson's absence.If both are absent,the members present shall select a person to preside. C.Appeals to the Board. 1.A person whose name appears on the assessment roll,or the authorized representative of that person,may appeal to the board for relief for an alleged error in valuation not adjusted by the assessor to the taxpayer's satisfaction.The authorized representative shall be named by the property owner in writing to the assessor and board of equalization at the time of filing or no later than three days in advance of hearing.The time requirement for providing a representative in writing may be waived at the determination of the board during the hearing if good cause is shown that may include,but not limited to,the following:stranded from Kodiak due to inclement weather, serious medical condition,serious family emergency,or death in the family. 2.The appellant shall,within 30 calendar days after the date of mailing of notice of assessment,submit to the assessor a written appeal specifying grounds for such appeal.Theboard shall prescribe the form in which written notices of appeal shall be made.Otherwise,the right of appeal ceases unless the board of equalization finds that the taxpayer was unable to comply within the 30-day appeal period and grants a hearing to the appellant. 3.The assessor shall notify the appellant by mail,and email if provided,of the time and place for the hearing and assign a docket number of appeal. 4.If parties to whom notice was mailed as provided herein fail to appear,the board may proceed with the hearing in their absence.All parties,their authorized representatives,and witnesses must appear in person at the hearing. 5.The assessor shall prepare for use by the board of equalization a summary of assessment data relating to each assessment that is appealed.This summary shall be provided to the board and made available to the appellant at least 10 calendar days before the hearing.Summary of assessment data for late-filed appeals granted by the board will be provided as soon as practicable. 6.A city in the borough may appeal an assessment to the borough board of equalization in the same manner as a taxpayer.Within five days after receipt of the appeal,the assessor shall notify the person whose property assessment is being appealed by the city. 7.A property owner who seeks to appeal the assessor's valuation,after the 30-day filing period has closed,shall file a letter with the assessor stating the reasons why the property owner was unable to comply with the 30-day appeal period.The deadline to file a late-file request is on April 15th of the current assessment year.Should April 15th fall on a Saturday or Sunday,late filers shall have until 4:30 p.m,on the first Monday following to file their request. On the next business day following the deadline to file a late-file request or as soon as is practicable,the board shall consider each letter and shall only consider reasons the appellant was unable to comply with the 30-day appeal period.It shall not consider evidence regarding property valuation.The appellant may not make an oral presentation at the hearing.The determination shall be based on the letter and supporting documents.The board shall interpret http://www.codepubl ish ing-com/AK/kodiakislandborough/htm I/Kodiak)slandBoroueh03/Kodiak)slandBoro... 10/9/2014 *Declaring a Seat on the Citizens Board of Equalization Vaca... Page 180 of 207 AGENDA ITEM #13.E.3. - Chapter 3.35 REAL PROPERTY TAX Page I I of 18 the term"unable to comply'as meaning that a property owner must demonstrate compelling reasons or circumstances which would prevent a reasonable person under the circumstances from filing an appeal in a timely manner during the 30-day appeal period. If the late-file request is granted,the property owner shall have five calendar days from the decision of the board to file an appeal and submit to the assessor's office all documentary evidence in their possession which they wish to be considered and which is relevant to the resolution of the appeal.If the late-file request is denied,the assessor shall notify the property owner of the board's decision in writing. D.Quorum and Voting. 1.Quorum.A quorum shall consist of four members. 2.Voting.The granting of any appeal or part thereof shall require the concurring vote of at least three board members.Any appeal or part thereof which is not granted by the board shall be considered denied. E.Hearings,Procedures. 1.Record.The clerk is the ex officio clerk of the board and shall prepare the board's minutes.The clerk shall keep electronic recordings of the board's hearings per the borough retention schedule.The board of equalization summary certification will constitute the board's minutes. 2.Counsel.All parties may be represented by counsel during hearings before the board.On procedural matters,the borough attorney may offer legal counsel to the board in the course of its proceedings.Upon the recommendation of the borough attorney,the board may retain legal counsel from another attorney for a particular matter. 3.Appeal Number.Every appeal shall be assigned a docket number which,along with the name of the appellant, shall be read into the record before the hearings on the appeal may commence. 4.Burden of Proof.The burden of proof rests with the appellant,who must convince the board by clear and convincing evidence that the assessment was unequal,excessive,improper,or undervalued based on the facts stated in a written appeal or proven at the appeal hearing in accordance with subsections(E)(5)and(7)of this section.If the valuation is found to be too low,the board may raise the assessment.The borough shall make available to the appellant all reasonably pertinent documents requested for presentation of the appeal,including but not limited to documents presented or requested by the board of equalization for presentation of the appeal in accordance with subsection(C)(5)of this section. 5.Rules of Evidence.Evidence shall only be presented by the appellant and the assessor or their authorized representative.The board shall not be restricted by the formal rules of evidence;however,the chairperson may exclude evidence irrelevant to the issues appealed.Hearsay evidence may be considered,provided there are adequate guarantees of its trustworthiness and that it is more probative on the point for which it is offered than any other evidence which the proponent can procure by reasonable efforts.The appellant must submit to the assessor's office by April 15th all documentary evidence in their possession which they wish to be considered and which is relevant to the resolution of the appeal.Should April 15th fall on a Saturday or Sunday.appellants shall have until 4 30 p.m.on the first Monday following to submit their evidence. This evidence includes but is not limited to purchase and closing documents,appraisal reports,brokers'opinion of value,engineers'reports,estimates to repair,rent rolls,leases,and income and expense information.The board of equalization may in its discretion decline to accept documents offered at the hearing which should have been provided by April 15th.In exercising this discretion,the board shall consider the relevance and probative value of the documents which are under consideration,accepting those documents which in all fairness are necessary to a fair resolution of the appeal.Prior to the board meeting,the appellant and assessor may agree to an extension of time for the production of evidence. http:/Acww.codepubl ishine.com/A K/kodiakislandboroueh/htm I/Kodiaklslandl3orough03/Kodiak)slandBoro... 10/9/2014 *Declaring a Seat on the Citizens Board of Equalization Vaca... Page 181 of 207 AGENDA ITEM #13.E.3. Chapter 3.35 REAL PROPERTY TAX Page 12 of 18 6.Order of Presentation.The order of presentation is as follows: a.The appellant shall present evidence and argument not to exceed five minutes. b.Following the appellant,the assessor shall present the borough's evidence and argument not to exceed five minutes. c The appellant may make a rebuttal presentation directed solely to the issues raised by the assessor not to exceed two minutes. d.The assessor may address the rebuttal by the appellant not to exceed two minutes. Each party shall be allowed a total of five minutes to present evidence and make oral argument.The time limits allotted include presentations from either the appellant's or assessor's authorized representatives,counsels,or witnesses.Additional time may be permitted by the board depending on the complexity of the case.The members of the board may ask questions,through the chairperson,of either the appellant or the assessor,authorized representatives,counsels,or witnesses at any time during the hearing.After both the appellant and the assessor have made their presentations,each may question the other through the chairperson.The chairperson may end the questioning and call for a motion from the other members. 7.Witnesses,Exhibits and Other Evidence.The appellant and the assessor may offer the oral testimony of witnesses and documentary evidence during the hearing.At the request of the appellant,evidence submitted pursuant to subsection(E)(5)of this section relating to the assessed valuation of property used in an income- producing commercial enterprise shall be confidential.The assessor and the appellant may stipulate to facts to be presented to the board,provided the assessor has received credible and reliable evidence to establish the facts. The only exhibits that shall be admitted into the record at the hearing are those exhibits provided pursuant to subsection(E)(5)of this section.However,at the hearing,parties may use demonstrative or illustrative exhibits; provided,that all such exhibits are duplicates of exhibits or information provided to the board pursuant to subsection (E)(5)of this section.Additionally,witnesses may write on a board while orally testifying to illustrate their testimony. The limitation on the use of exhibits in this section shall not preclude the parties from presenting oral testimony at the hearing. 8.Decisions. a.The assessor may recommend changes to the existing value during the hearing. b.After the appellant and assessor have presented their cases,the hearing shall be closed by the chairperson, and no further evidence shall be offered or considered in deliberations unless a member of the board of equalization asks for additional information from either party.Both parties shall be given an equal opportunity to respond to any such requests for additional information. c.The board may decide the appeal after the presentations,or it may defer a decision no later than 30 days after the hearing date.Final board action shall be taken by motions that set out specific findings of fact at the meeting and shall not be reconsidered,amended,or rescinded by the board.Only one motion may be on the floor at a time,and the board shall vote on the motions until its findings are established.The vote must be taken and entered in the permanent record of the proceedings.The motions available for the board are: i.Motion to uphold the assessor's valuation. ii.Motion to reduce the assessment. iii.Motion to increase the assessment. http://www.codepubl ishine.com/AK/leodiakislandboroueh/html/KodiaklslandBoroueh03/Kodiaklslandldoro... 10/9/2014 *Declaring a Seat on the Citizens Board of Equalization Vaca... Page 182 of 207 AGENDA ITEM #13.E.3. Chapter 3.35 REAL PROPERTY TAX Page 13 of 18 iv.Motion to dismiss the appeal. v.Motion to defer the decision. vi.Or any other motion set out in Alaska Statutes and regulations governing board of equalization appeals. d.No later than 30 days following the hearing,the board shall render a written decision which includes findings of fact based on evidence presented at the hearing clearly stating the grounds upon which the panel relied to reach its decision and advising all parties of their right to appeal the decision to superior court. 9.Certification.The board shall certify its actions to the assessor within seven days following its adjournment. F.Further Appeals.Any appeal of a decision of the board shall be made to the superior court.No appeal of a board's decision to the superior court may be taken unless the action is filed and the borough attorney is served with notice of such appeal within 30 days following the board's written decision.[Ord. FY2014-10§6,2014;Ord,FY2012-04§4,2011; Ord.FY2011-12§2,2011;Ord.98-03§2, 1998;Ord.78-21-0§1, 1978.Formerly§3,20.0501. 3.35.060 Final and supplemental assessment rolls. A.Within 15 days after the board of equalization certifies its actions,the assessor shall complete and certify the annual assessment roll.The assessment roll shall be based on values as of January 1st of the assessment year. B.All taxes levied or collected shall be calculated,levied,and collected upon the assessed values entered in the assessment roll and certified by the assessor as correct,subject to the taxpayer's rights of appeal,and to the corrections and amendments made in the rolls,including any court-ordered amendments.These assessed values shall be valid and binding on all persons,notwithstanding any defect,error,omission,or invalidity in the assessment roll or proceedings pertaining to the assessment roll. C.When the assessor discovers that an omission has been made in either the real or personal property rolls,the assessor shall include the property omitted from the assessment roll on a supplementary roll.All procedures set forth in this chapter,or mandated by state law,shall apply to the supplementary rolls. D.When the final assessment records are completed by the assessor,the assessor shall deliver to the assembly a statement of the total assessed valuation of all real property in the borough.The assembly shall then fix the rate of tax levy and designate the number of mills upon each dollar of value of assessed taxable real property that shall be levied for borough purposes including the borough government,assessment,and collection of taxes,education,and planning and zoning,and shall levy the tax accordingly.The levies for school and municipal purposes shall be separately made and fixed,but the aggregate of them shall not exceed three percent of the assessed value of the property assessed. E.At such time as the assessment function of property taxes has been accomplished,to include the appeal process to the board of review,the assessor will furnish the borough treasurer a copy of the certified assessment roll,[Ord,FY2014- 10§7,2014;Ord.82-7-0,1982;Ord.78-21-0§2, 1978.Formerly§3.20.060]. 3.35.070 Addresses—Responsibility of persons subject to taxation. It shall be the responsibility of every person who owns or controls real or personal property subject to tax by the municipality to file with the office of the assessor the address where he will receive notices,bills,or other correspondence regarding taxation.No person shall be excused from paying taxes or penalties thereon for the reason that he did not receive a tax notice,bill,or any other correspondence due to an improper mailing of assessment notice,billings,or other correspondence.[Ord.FY2014-10§7,2014;Ord,78-21-0§4, 1978.Formerly§3.20 062). 3.35.080 Real and personal property exempted from taxation. hup://cow.codepublishine.com/AK/kodiakislandborough/html/Kodiak)slandRoroueh03/KodiaklslandRoro... 10/9/2014 *Declaring a Seat on the Citizens Board of Equalization Vaca... Page 183 of 207 E 0)0 0 v > -o -o o 3 0 MAYOR'S APPOINTMENT OF ASSEMBLY REPRESENTATIVES m m TO BOARDS, COMMITTEES, COMMISSIONS, AND VILLAGES FIT0 D N CO m LastAppointment Period 'Mayor's 3 Board or Committee 0- 10/2013-10/2014 . Appointment E Architectural Review Board, KIBC 2.125 Frank Peterson I'r1'tk,_ ro 3Development Economic Develo ment Committee, KIBC 2.115 Dave Kaplan G rr5 D O n 73 PCX � Emergency Services Council, KIBC 2.110 Jerrol Friend /�r t 0. rY jm Fisheries and Oceanic Research Board, KIBC 2.125 Jerrol Friend c m , odiak Workforce Regional Advisory Council, KIBC 2.155 Carol Austerman Iav5fCNNf,ov\ co Joint Building Code Review Committee, KIBC 15.45 Aaron Griffin 120 4.ee V Or Kodiak College Council Dave Kaplan ,pr le ^Sp GN. N Jerrol Friend 47 v c / o Kodiak Fisheries Work Group(Adhoc) Chris Lynch 4vg,-rM?...) W Carol Austerman 4 ou X '', Kodiak Fisheries Advisory Committee, Res FYO7-36 Frank Peterson S/Cn VI.rd2 _ Parks and Recreation Committee, KIBC 2.120 Mel Stephens (7dy 6vt Providence Health System Service Area Board, KIBC 8.05 Carol Austerman 4.e Coo X School District Budget Advisory Committee Aaron Griffin5k,`vt vtroZ `���� School District Facilities Review Committee Chris Lynch R,,Arc it' _ �j`W School District Strategic Planning Committee Carol Austerman Cr,'iii/ ' Solid Waste Advisory Board, KIBC 2.145 Tuck Bonney ..:-/Go fi c'r PZ $ Cit /CommunityNillage Representation m CD o City of Akhiok Dave Kaplan col,rete City of Old Harbor Tuck Bonney ,(e 0nu x rn Chiniak Community Carol Austerman _5;k2.,,,, e1,2 City of Ouzinkie Chris Lynch y �e CO Karluk (IRA Tribal Council) Frank Peterson Rc tc'r ro yr City of Port Lions Aaron Griffin / 5#ri,4/<n„>I n o City of Larsen Bay Mel Stephens 6'1^11{1 A N y O r� J ,11 ►1 54 ri .p AGENDA ITEM #13.E4. r.. KODIAK ISLAND BOROUGH iN\ AGENDA STATEMENT tov°a,/�f NOVEMBER 6, 2014 ASSEMBLY REGULAR MEETING TITLE: Mayoral Appointments of Assembly Member Representatives to Boards and Committees. ORIGINATOR: Angela MacKenzie FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: Mayor Friend has asked that the Assembly confirm his appointment of Assembly member representatives to Boards, Committees, Commissions, and Councils as follows: Architectural Review Board tbd Economic Development tbd Committee Emergency Services tbd Council Fisheries Oceanic tbd Research Board Joint Building Code Review tbd Committee Kodiak College Council tbd Kodiak Fisheries Advisory tbd Committee Parks and Recreation tbd Committee Project Advisory tbd Committee (Zoning Code Revision) Providence Health System tbd Service Area Board Providence Kodiak Island tbd Counseling Center Advisory Council School District Budget tbd Advisory Committee School District Facilities tbd Review Committee School District Strategic tbd Planning Committee Solid Waste Advisory tbd Board Kodiak Island Borough Mayoral Appointments of Assembly Member Representatives to B... Page 185 of 207 AGENDA ITEM #13.E.4. KODIAK ISLAND BOROUGH `v, AGENDA STATEMENT f .,,ii```, ` NOVEMBER 6, 2014 ASSEMBLY REGULAR MEETING RECOMMENDED MOTION: Move to confirm the mayoral appointments of assembly member representatives to Boards, Committees, Commissions, and Councils. Kodiak Island Borough Mayoral Appointments of Assembly Member Representatives to B... Page 186 of 207 tv 0 a -o 0 0 S tD in o MAYOR'S APPOINTMENT OF ASSEMBLY REPRESENTATIVES > TO BOARDS, COMMITTEES, COMMISSIONS,AND VILLAGES co m co 3 ` Board or Committee • Last Appointment Period • Board, KIB• C Architectural Review Board, KIBC 2.125 Frank Peterson 3 cr Economic Development Committee, KIBC 2.115 Dave Kaplan Emergency Services Council, KIBC 2.110 Jerrol Friend Fisheries and Oceanic Research Board, KIBC 2.125 Jerrol Friend [D Kodiak Workforce Regional Advisory Council, KIBC 2.155 Carol Austerman rn G Joint Building Code Review Committee, KIBC 15.45 Aaron Griffin Kodiak College Council I Dave Kaplan Jerrol Friend m Kodiak Fisheries Work Group(Adhoc) Chris Lynch a Carol Austerman W Kodiak Fisheries Advisory Committee, Res FY07-38 Frank Peterson Parks and Recreation Committee, KIBC 2.120 Mel Stephens Providence Health System Service Area Board, KIBC 8.05 Carol Austerman School District Budget Advisory Committee Aaron Griffin School District Facilities Review Committee Chris Lynch School District Strategic Planning Committee Carol Austerman Solid Waste Advisory Board, KIBC 2.145 Tuck Bonney Ci /Community/Village Representation :'`a. City of Akhiok Dave Kaplan City of Old Harbor Tuck Bonney )). Chiniak Community Carol Austerman City of Ouzinkie Chris Lynch Karluk(IRA Tribal Council) Frank Peterson City of Port Lions Aaron Griffin m City of Larsen Bay Mel Stephens aa m 2 co °n O — N n O m $4 T 'A AGENDA ITEM #17.A.1. RECEIVED Kodiak Island Borough OCT 2 3 2014 Planning & Zoning Commission BOROUGH CLERK'S OFFICER Minutes KODIAK.ALASKA September 17,2014 6:30 p.m.In the Assembly Chambers CALL TO ORDER COMMISSIONER SCHMITT called to order the September 17, 2014 regular meeting of the Planning and Zoning Commission at 6:31 p.m. PLEDGE OF ALLEGIANCE VICE CHAIR SCHMITTT led the pledge of allegiance ROLL CALL Requested to be excused were Alan Torres, Pat Olsen,and Jennifer Richcreek. Commissioners present were Alan Schmitt, Kathy Drabek, Maria Painter,and Scott Arndt. Community Development Department staff present was Martin Lydick, Jack Maker, and Sheila Smith. COMMISSIONER ARNDT MOVED to excuse Alan Torres,Pat Olsen, and Jennifer Richcreek. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA COMMISSIONER ARNDT MOVED to approve the September 17, 2014 Planning & Zoning Commission agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF MINUTES COMMISSIONER ARNDT MOVED to amend the July 16, 2014 P&Z minutes previously adopted to reflect Mark Anderson believes the property is zoned Business, and the vote was 4- 3. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY COMMISSIONER ARNDT MOVED to approve the August 20, 2014 Planning & Zoning Commission minutes. VOICE VOTE ON MOTION UNANIMOUSLY CITIZEN COMMENTS None PUBLIC HEARINGS A) Case15-002. Request(1) a Variance to reduce the required off-street parking from 74 spaces to 26 spaces, and (2) a Variance to exceed the 32 foot maximum driveway width by 80 feet 10 Inches (KIBC 17.195, 17175.040.A and 17.175.080.9. The applicant is Trident Seafoods and the agent is Kurt Esveldt. The location Is 105 Marine Way and the zoning Is I-Industrial. Jack Maker reported these variances are to enhance the redevelopment prospects of a recently purchased waterfront Industrial property. Seventeen public hearing notices were sent out and staff received one negative reply. Staff recommends denial of the parking variance and approval 9/17/2014 P&Z Minutes Pagel of 11 Planning and Zoning Commission, September 17, 2014; Womens B... Page 188 of 207 AGENDA ITEM #17.A.1. of the driveway variance. Staff added the current parking plan for Trident Star along with the applicable zoning compliance permit that instituted that plan and Trident Seafoods also provided additional information. COMMISSIONER SCHMITT inquired about the square footage shown on the zoning compliance permit and if Trident has the 80 off street spaces shown in the parking plan, Maker said they do indicate 80 spaces on their parking plan and staffs review show that several spaces are often blocked on the initial review for the initial zoning compliance permit and initial variance application that was returned due to deficiencies approximately 37 spaces of the 80 spaces were not available during that one review. They have made some improvements with more of the spaces available. COMMISSIONER PAINTER inquired if they are within the 600 feet limit for their Kashevaroff property, Maker stated for the one parcel they are within 600 feet but he'd have to check on the other parcel. COMMISSIONER PAINTER stated they could vacate that lot line between the 2 parcels and then they could use the Kashevaroff property for parking if they had to, Maker said they could if they can meet the parking requirements for the structures that already exist there and there may be some deficiencies in parking for the Kashevaroff property. Lydick reported with the current uses and structures, the parking that's permitted on that was by a variance so there is that calculation and you look at the current uses, the ones that were permitted and the variance.Therefore those uses and that parking requirement is grandfathered which is as is, where is they could change the use of any of those two parcels as long as they don't change it to a use which requires a higher parking density. COMMISSIONER ARNDT stated what he's hearing is there was a variance granted for the Cherrier King property so there are no additional parking spaces available, Lydick stated that's correct. COMMISSIONER PAINTER asked if staff sees any possible way this can work because there are 2 properties, they do qualify for the off-site parking, Maker stated his knowledge of the properties are there is no other available parking, all parking that's available on both parcels, whether the property line was vacated or not is committed to the buildings on those 2 parcels. The dormitory use on that parcel is zoned Business and dormitories are not a permitted or conditional use in the Business zone therefore, they would have to be treated like multi-family dwelling units and would have to meet the parking requirements although there has been a parking variance that has been granted. He'd have to look into it further. COMMISSIONER PAINTER MOVED to grant a variance to reduce the required off-street parking for a seafood processing facility on Tract N-14, Alaska Tideland Survey 49, from 74 spaces to 26 spaces(KIBC 17.195, 17.175.040.A). Close regular meeting&open public hearing: Steven Peters, Architect for project, stated they appreciate working with the City of Kodiak and the borough due to it being fairly complex. They agree with the recommendation and findings from staff re: the driveway. He said re: the parking they agree with at least 1 of the 6 criteria for granting a variance.They believe there are exceptional physical circumstances with this site; it's narrow and 1/3 smaller of the adjacent property, it's less than several of the other nearby properties, and has a narrow frontage that's been recognized as a difficulty for access issues. We feel this wasn't created by us, it was a condition of site. The 4 toot diameter sewer (inaudible). We are dealing with a constricted site that's long and narrow and this is the smallest,narrowest site to put a feasible site to put a fish plant on.The relocation of the sewer is a major effort that we will take the lead on construction and are working with Public Works. Staff indicated it would result in a reduction of available public parking and we've done an in-house 9/17/2014 P&Z Minutes Paget of 11 Planning and Zoning Commission, September 17, 2014; Womens B... Page 189 of 207 AGENDA ITEM #17.A.1. study that indicates a surplus from both properties, even with the proposed 26 and designated 80 spaces. Management has directed employees to not impact any private parking, so we don't see that as an impact.As far as the Comp Plan goes,he's looked at it and we think we meet the goals and objectives of that, particularly Land Use regulations, Economic Development and employment opportunities.We're being forced to relocate the sewer to make the project happen and these are unique circumstances that we've not created. It will not create a prohibited use, it is an allowed use. COMMISSIONER PAINTER asked the applicant if the variance is not granted the economic feasibility could be eliminated, Steve Arbor stated we're in a position where Kodiak doesn't have sufficient processing for the amount of fish we buy.We move fish out of Kodiak to other places but we'd rather process the fish here in Kodiak; it's more economically feasible, and supports the local community. We've looked at expanding other plants. Kodiak is strategically placed for us and we can bring fish in from Prince William Sound and other places if we over run places like Sand Point. Currently,we don't have that capability.This is a small processing plant and we need to expand it but we want the buildings and plant to be on the same footprint. We need to maximize what we can do with it. Kurt Esveldt, Project Manager, stated he's been involved in this project since its initiation. This is the third plant of this syle that we've considered building.We've built plants of the same style in Wrangell and Ketchikan. This is a significant change in how we process fish and they're highly economically efficient plants. We understand what high speed push tunnels and rapid freezing mean. The parking study we've done indicates this plant has enough parking spaces. Of the 26 spaces being suggested to fully cover the crew that will have cars, the design stands alone on its merit. We've also purchased off-site properties for people who don't have cars. In the 2 locations where we've built these highly efficient plants the number of crew that we need we now understand this is a significant gain for this community without overloading the site with too many cars. He believes the 26 spaces speak for themselves. We've also attempted to address past issues by clearing up parking in other locations.The important point is this number of crew will suffice for this operation. Production and people are in balance with each other. This will take approximately 50% of this lot.We have good setbacks. Ron Painter, ex-fisherman, spoke in support of this request stating he fished for Trident Seafoods and they were a wonderful company to fish for. They always did what they said they would do and went out of their way to help the fisherman. He couldn't say enough about this company and asked the commission to give them their highest consideration. Close public hearing 8 open regular meeting: Discussion about being told at one meeting there is no downtown parking problem and then at other meetings being told there are parking problems, other businesses being provided parking at 100%, the applicant provided information that the parking demand is less than what KIB requires, the possibility of the 600 foot distance with the other property, a definite parking problem where most of the parking spaces don't exist due to vans parked and other equipment in the spaces and vans also parked on the street, not 80 spaces provided, employees parking on the street and other places. COMMISSIONER ARNDT MOVED to postpone to next month. VICE CHAIR SCHMITT requested no one second the motion because we can't debate after it's seconded he wants to give more opportunity for commissioners to speak and perhaps get somewhere that will work. Motion died due to a lack of a second. 9/17/2014 P&Z Minutes Page of 11 Planning and Zoning Commission, September 17, 2014; Womens B... Page 190 of 207 AGENDA ITEM #17.A.1. During discussion COMMISSIONER DRABEK agreed with COMMISSIONER ARNDT and she stated she finds the parking plan provided them to be lacking because she's familiar with this site. VICE CHAIR SCHMITT{inquired from staff regarding the zoning compliance permit for the Star of Kodiak property, we're talking about the existing structures are shy of 50,000 feet but according to the parking plan they were required to have 80 spaces. The new facility is over 50,00 sq. feet but the current code only requires them to have 74 spaces so for a facility less than 50,000 sq.feet(Star of Kodiak property)would the current requirements require something in the range of 74 spaces rather than 80, Maker said the calculation performed by the planner at that time indicates the second floor processing area calculated out to 16 spaces, the first floor processing area is 9 spaces, the ship first floor processing area is 9 spaces, the ship second floor warehouse area is 13 spaces,the ALKOD building first floor is 17 spaces, ALKOD building warehouse area is 8 spaces, and the dorms is 8 spaces for a total of 80 spaces. If we were going to recalculate in this day and age we wouldn't separate those uses, we would just call it one industrial facility as we did for the new facility. Martin Lydick stated this review in 2004 is directly responsible for the adjustments the department made on an administrative level to throw out the whole idea that every waterfront industrial cannery could on any given day accurately calculate the segregated square footages devoted to each use. This particular property because of the configuration and because of the different usages that were occurring on that property in any given season was the primary driver for administrative change that was adopted-1space for every 700 sq.feet gross. COMMISSIONER ARNDT MOVED to postpone to next month's meeting. ROLL CALL VOTE ON MOTION TO POSTPONE FAILED 2-2. The noes were VICE CHAIR SCHMITT and COMMISSIONER PAINTER. The ayes were COMMISSIONERS DRABEK and ARNDT. ROLL CALL VOTE ON MAIN MOTION FAILED 2-2. The noes were VICE CHAIR SCHMITT, DRABEK,and ARNDT. The ayes were COMMISSIONER PAINTER. When asked if anyone would like to change their vote VICE CHAIR SCHMITT changed his vote to aye. VICE CHAIR SCHMITT ruled it is not inappropriate for him to entertain an alternate motion. There were no objections. VICE CHAIR SCHMITT MOVED to grant a variance to reduce the required off-street parking for seafood processing facility on Tract N-14,Alaska Tideland Survey 49 from 74 spaces to 37 spaces(KIBC 17.195, 17.175.040.A)subject to two(2) conditions of approval. Conditions of approval 1. Before the variance becomes effective the applicant must either; A. Prepare and submit to the borough a plat which vacates the lot line between Tract N-14, Alaska Tideland Survey 49 and the adjoining Tract Lot 6A-1, Block 18, New Kodiak Subdivision; or B. Prepare and submit to the borough for approval by the borough attorney and recording a shared parking agreement between Tract N-14, Alaska Tideland Survey 49 and the adjoining Tract Lot 6A-1, Block 18, New Kodiak Subdivision. 2. Under either of the above options the applicant may not reduce the combined parking requirements for both parcels below 50% of the current code requirement unless it obtains from the City of Kodiak and records a lease for the number of parking spaces to reach the 50%requirement. And part of this would include a motion to adopt as findings of fad if the motion passes; The applicant's response to the variance approval criteria on pages 4-6 of the staff report for this case with#3 being modified to read"The proposed facility meets all other current zoning 9/17/2014 P&Z Minutes Page 4 of 11 Planning and Zoning Commission, September 17, 2014; Womens B... Page 191 of 207 AGENDA ITEM #17.A.1. regulations and requirements and the 50%reduction in the current code requirement is consistent with the code revisions presently under consideration. In response to COMMISSIONER ARNDT'S inquiry if it would be 50%only on this or 50%on the whole Star of Kodiak and Alaska Fresh,VICE CHAIR SCHMITT replied it would be 50%on both. During discussion COMMISSIONER ARNDT expressed concern about this setting a precedence and affects all of the waterfront, and he feels without an extensive review of all the waterfront properties this is inappropriate,a 50%reduction across the board and he can't support it. During discussion COMMISSIONER PAINTER stated the Urban Renewal Plan expired in 2002 from her knowledge. Possibly we have to look at all businesses equally in that area. During discussion VICE CHAIR SCHMITT expressed concern that not dealing with the case tonight is Trident Seafoods needs and has the right to be able to move forward on this large project. COMMISSIONER ARNDT stated when it comes to parking because of Island Seafoods-Pacific Seafoods,they purchased the lot next door to provide the parking that was determined they had to provide, and then you're going to say they don't have to do that here; he has problems with bouncing around with no consistency with this motion before us. He wants more information. ARNDT would like to see the 80 spaces on the Star of Kodiak property, he's in favor of a potential variance up to but no more than 50%on the Alaska Fresh but in order to get there he wants information. Instead of 26 spaces which is 21 spaces going to 37 and part of that could possibly be obtained through a lease with the City of Kodiak.To reduce this whole thing to 50% saying there is a total of approximately 74 spaces required for both parcels he cannot support. In response to COMMISSIONER PAINTER'S inquiry about what percentage of a parking reduction does Trident currently have with the Star of Kodiak, Maker stated there is no reduction and he did the math based on the last zoning compliance permit in which this parking plan was instituted and if we calculate it not separating the dorms and warehouse uses it would be 73 spaces for that facility. Right now they have 80 in their parking plan. During discussion COMMISSIONER PAINTER believes the reduction language could be tweaked a bit. VICE CHAIR SCHMITT said he made a motion and mis-spoke earlier re:COMMISSIONER ARNDT'S question and stated this motion does not address the required number of spaces for the Star of Kodiak property so we would just be focusing on Tract N-14 reducing it from 74 to 37 spaces. COMMISSIONER ARNDT asked VICE CHAIR SCHMITT if the Star of Kodiak parking plan doesn't enter into this is any shape or form,VICE CHAIR SCHMITT stated only to the extent that if they have more spaces than they need some of those could be used to make the 37 spaces for Tract N-14. COMMISSIONER ARNDT stated those 80 spaces can't be found now.The 37 spaces with 5 vans spaces would be 32 spaces versus 21 on the current variance and that could potentially be leased from the City of Kodiak. He was hoping for a postponement to gain more information as far as the freezer, capacity, and how all this ties together as the end result. He would also like information to backup reducing it on the Alaska Fresh parcel to 50%but he doesn't want to reduce it on the Star of Kodiak due to it being inappropriate because of the parking situation there.COMMISSIONER ARNDT is confused by VICE CHAIR SCHMITT'S motion and wants to be sure that it is speaking of the Alaska Fresh property. VICE CHAIR SCHMITT assured ARNDT it does only apply to Tract N-14. 9/17/2014 P&Z Minutes Page 5 of 11 Planning and Zoning Commission, September 17, 2014; Womens B... Page 192 of 207 AGENDA ITEM #17.A.1. VICE CHAIR SCHMITT MOVED to postpone this motion regarding our first case until the October regular meeting of the Planning and Zoning Commission. ROLL CALL VOTE FAILED 3-1. The noe was COMMISSIONER PAINTER. The ayes were VICE CHAIR SCHMITT,COMMISSIONER DRABEK,and ARNDT. After the vote was announced COMMISSIONER PAINTER wanted to change her vote. VICE CHAIR SCHMITT MOVED to reconsider the motion to postpone. ROLL CALL VOTE CARRIED 4-0. COMMISSIONER ARNDT MOVED to grant a variance to exceed the 32 foot maximum driveway width by 80 feet 10 inches on Tract N-14, Alaska Tideland Survey 49(KIBC 17.195 and 17.175.080.F);and to adopt the findings of fact listed in the staff report entered into the record for this case as"Findings of Fact"for Case No. 15-002. Close regular meeting&open public hearing: Steven Peters, Architect, spoke in support of this motion stating they agree with staff analysis and recommendation. He believes Public Works is supportive of that because it eases snow removal and other maintenance issues. He feels it will help the general loading and vehicular access issues for the property. Close public hearing&open regular meeting: During discussion there was consensus for approval. FINDINGS OF FACT(KIBC 17.195.050.A.1-6) Exceed Max Driveway Width 1. The width of the parcel is not capable of providing the required 75 foot driveway separation for a practical placement of two driveways and a single 32 foot driveway inadequately accommodates permitted uses for Industrial zoning. Driveways that exceed the 32 foot maximum width are common among other less constrained Industrial zoned waterfront parcels. 2. The strict application of the maximum driveway width requirement would severely limit ingress and egress of tractor-trailers and other equipment and reduce design options for further development of the parcel. Strict application of the code would also prohibit driveway development that is benefitting other Industrial zoned waterfront parcels. 3. Granting the variance will not result in material damage or prejudice to other properties in the vicinity and will positively impact the public's health, safety, and general welfare by improving snow removal capabilities and providing for a safer flow of traffic on the parcel. 4. Granting the variance will not be contrary or detrimental to any of the objectives of the Comprehensive Plan and is consistent with certain goals and objectives intended to support the fishing industry and local economy. 5. The applicant did not cause the special conditions from which relief is being sought. Those conditions are caused by the parcel's narrow frontage along West Marine Way. That narrow frontage will not accommodate a driveway configuration that is conducive to permitted industrial uses. 6. Granting of the variance will not permit a prohibited land use in the district involved. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY B) Case 15-003. Request a Conditional Use Permit to establish transportation and utility facilities (snow storage site and utility materials storage) on a C-Conservation zoned parcel (KIBC 17.200.010 and 17.50.040H). The applicant is the City of Kodiak and the agent is Mark Kozak.The location is 901 and 909 Pillar Mountain Road and the zoning is C-Conservation. 9/17/2014 P&Z Minutes Page 6 of 11 Planning and Zoning Commission, September 17, 2014; Womens B... Page 193 of 207 AGENDA ITEM #17.A.1. Maker reported this request anticipates the City of Kodiak's establishment of a snow storage yard on an unused portion of a larger tract.The code allows for a conditional use within the Conservation zone deemed a utility facility.The existing water treatment facility was allowed under that use.This request is ancillary to the city's transportation utility function of maintaining public streets and roads.Two hundred five public hearing notices were sent out and two written comments were returned expressing concern for the safety of children and the ability of city streets to withstand increased truck traffic.Staff recommends approval of this request. COMMISSIONER ARNDT MOVED to grant a Conditional Use Permit, per KIBC 17.200, to establish transportation and utility facilities(snow storage site and utility materials storage)on a C-Conservation zoned parcel (KIBC 17.200.010 and 17.50.040H) and to adopt as Finding of Fact the findings contained in the staff report dated September 5,20014 for Case No. 15-003. Close regular meeting&open public hearing: Them was no public testimony. Close public hearing&open regular meeting: During discussion there was consensus to approve. FINDINGS OF FACT A That the conditional use will preserve the value, spirit, character and Integrity of the surrounding area. The surrounding area is already significantly developed with municipal utility installations. The proposed use is so similar in character to the existing use that any distinction between the uses is argumentative only. The proposed area for the use is separated from adjoining lands by naturally occurring barriers or buffers that will serve to preserve the integrity of abutting residential uses. B. That the conditional use fulfills all other requirements of this chapter pertaining to the conditional use In question. A detailed site plan showing the proposed location of all buildings and structures on the site, access points, drainage, vehicular and pedestrian circulation patterns, parking areas, and the specific location of the use or uses to be made of the development has been submitted as part of the application and made available for public review. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY C) Case15-004. Request a Screening Review for outdoor storage and retail services on a B-Business zoned parcel that is adjacent to a residential zoning district. The applicant proposes no screening (KIBC 17.90.050.C).The applicant is Dayton Wandersee.The location is 4645 Rezanof Drive and the zoning is B-Business. Maker reported that after the property was rezoned to Business the property owner immediately established a Business use on the property without the required screening review.When approached with a request for a zoning compliance in order to establish a coffee kiosk on the property the department declined to process the request until after the screening review had been addressed.The property is separated from adjacent properties by Rights-Of-Ways and topographical features.The no screening option is proposed by the applicant would be consistent with the Business property to the north and west or the Public Use property to the east.Thirty-one public hearing notices were sent out and has received one negative written comment. Staff recommends approval of the no screening option with no conditions of approval. 9/17/2014 P&Z Minutes Page 7 of 11 Planning and Zoning Commission, September 17, 2014; Womens B... Page 194 of 207 AGENDA ITEM #17.A.1. COMMISSIONER ARNDT MOVED to approve the no screening option as proposed for a combination of outdoor storage and retail services on Lot 4 Block 5 Miller Point Subdivision per KIBC 17.90.050 C, and to adopt the findings in the staff report dated September 5, 2014, as Findings of Fact for Case No. 15-004. Close regular meeting&open public hearing: Barbara Rabold spoke in opposition stating she was also representing 8 other homeowners with a petition.The neighbors have been concerned about this property going back to 2008. She is in favor of having screening. Gena Diniega-Wandersee stating she was offended by staff comments and read from the staff report pointing out inaccuracies. She provided a picture of what was being stored in the hoop house after staff admitted that no one looked in the hoop-house but assumed it was being used as a storage warehouse. She also quoted information from the Community Development Department webpage. Chris Lynch spoke In support of the screening review stating the applicant Is trying to follow the process. Every use on this property is a permitted use for Business zone according to the KIR Code. She also said she was disappointed in the staff's comments. Close the public hearing&open the regular meeting. Discussion In response to COMMISSIONER PAINTER'S inquiry on the Rezanof side there's approximately 150 feet Right-Of-Way, is that Business zone across Rezanof, Maker stated Bayside Fire Department is Public Use Lands. In response to COMMISSIONER PAINTER'S inquiry of to the left of the triangle is the KEA yard, Lydick stated yes, it is. In response to COMMISSIONER PAINTER'S inquiry of behind VVandersee's property is cliff face,what is the height of the cliff face, Maker referred to Wandersee who stated the building Is approximately 20 feet so the cliff face is approximately 30 feet. Discussion on multiple uses on the property,visibility coming out onto a road,the code for Business zoning VICE CHAIR SCHMITT MOVED to amend the motion to require that screening be required consisting of a natural berm and vegetation for a combination of outdoor storage and retail services on Lot 4, Block 5, Miller Point Subdivision per KIBC 17.90.050.0 and to adopt the following finding of fact: This property is adjacent to a residential zoning district. Brief discussion COMMISSIONER ARNDT MOVED to amend the motion to provide screening on the south property line only which is where the natural vegetation and the stair step rock cut is. ROLL CALL VOTE ON MOTION TO AMEND FAILED 3-1. The noes were VICE CHAIR SCHMITT. The ayes were COMMISSIONERS DRABEK, PAINTER, and ARNDT. ROLL CALL VOTE ON MOTION TO AMEND FAILED 2-Z The noes were COMMISSIONERS PAINTER and ARNDT. The ayes were VICE CHAIR SCHMITT and COMMISSIONER DRABEK. COMMISSIONER PAINTER MOVED to amend no screening option to reasonable screening by the applicant. The motion died due to a lack of a second. 9/17/2014 P&Z Minutes Page 8 of 11 Planning and Zoning Commission, September 17, 2014; Womens B... Page 195 of 207 AGENDA ITEM #17.A.1. ROLL CALL VOTE ON MAIN MOTION FAILED 1-3. The no was VICE CHAIR SCHMITT. The ayes were COMMISSIONERS DRABEK, PAINTER, and ARNDT. D)Case S15-002. Request a preliminary approval of the replat of Lots 2 and 21A,Block 4, Monashka Bay Subdivision,vacating portions of road and utility easements and creating Lots 2A and 21B,Block 4,Monashka Bay Subdivision(KIBC 16.40).The applicants are James and Barbara Spalinger,James and Peggy Purdy, David Townsend,and Robert Baer.The agent is James and Barbara Spalinger.The locations are 1548 Sawmill Circle and 2769 Lakeview Drive and the zoning is RR1-Rural Residential One. Maker reported this request will relocate a common rear lot line to add a portion of 1 lot into another.The replat will create 2 reconfigured lots that meet the lot area and width requirements for RR1 zoning and the design and improvement requirements.The request also includes a vacation of road and utility easements that require approvals by both the commission and assembly.The easements are a portion of the easements vacated and approved last month for Case S14-017.The other easement is a 20 foot wide utility easement that is centered on the common rear lot line to be vacated by this plat.The replat proposes to retain a 10 foot wide portion of the road and utility easement for utility purposes only. Twenty-six public hearing notices were sent out and no written comments were returned. Staff recommends approval of this vacation with no conditions of approval. COMMISSIONER ARNDT MOVED to grant preliminary approval of the replat of Lots 2 and 21A, Block 4, Monashka Bay Subdivision,vacating portions of road and utility easements and creating Lots 2A and 218, Block 4, Monashka Bay Subdivision (KIBC 16.40),and to adopt the findings in the staff report entered into the record for this case as"Findings of Fact"for case S15-002. Close regular meeting&open public hearing: Peggy Purdy, one of the applicants, stated it is neighbors wanting to move property not being used and they would like to have it. Close public hearing &open regular meeting: FINDINGS OF FACT 1. This plat meets the minimum standards of survey accuracy and proper preparation of plats required in Title 16 of the Borough Code. 2 This plat meets all requirements of Title 17 of the Borough Code. 3. The easements vacated by this plat serve no practical purpose and have no monetary value to the Borough. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY OLD BUSINESS None NEW BUSINESS None COMMUNICATIONS A) August 20, 2014 Planning and Zoning Case Results Letters COMMISSIONER ARNDT MOVED to accept communications as presented. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY REPORTS 9/17/2014 P&Z Minutes Page of 11 Planning and Zoning Commission, September 17, 2014; Womens B... Page 196 of 207 AGENDA ITEM #17.A.1. A) Meeting Schedule: • October 1, 2014 Code Update Special Public Hearing-6:30 p.m.-Assembly Chambers • October 8,2014 Work Session-6:30 p.m. in the KIB Conference room. • October 15, 2014 Regular Meeting-6:30 p.m. in the Assembly Chambers. B) Minutes of Other Meetings C) Abbreviated&Final Approvals-Subdivisions COMMISSIONER ARNDT MOVED to accept reports as presented. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY STAFF COMMENTS Lydick reported the communications we're getting on the Code Update Project,the largest and most frequent question is still the distinction between the R1 zoning and the proposed Village zoning.There are a lot of City Clerk's, and coordinators in these villages that are trying to respond to the people there. He feels it is being well received.We've had only one comment back about what may be an oversight in the Village zoning district and it involves hoophouses are allowed in the R1 district but they are not allowed in the Village zoning district.That is an easy fix. Other than that comments are non-existent only continuing requests for information. We've put together 2 documents that's easier for people to make a side by side comparison and that's because the 2 districts are in fact in different chapters so they don't show up in the same table which has confused the issue. Staff is still working diligently on making address corrections and re-noticing the notices we get back in the mail. He doesn't feel it's a deluge of bad addresses that we're working on but they are rather consistent so there's obviously some kind of problem with our mailing list but we're making the effort to get the updated addresses on them and get them out In the mail. Nevertheless, there's still adequate notice on the webpage and will be notice in the newspaper. VICE CHAIR SCHMITT inquired if there will be any news coverage other than buying the ads, Lydick stated he's personally not making any efforts in those directions. The Clerk or Director may, upon his return, may take that up. COMMISSIONER ARNDT agreed with VICE CHAIR SCHMITT and stated there needs to be some full page ads because he's hearing from property owners that have received notice but a lot of people are out of town fishing. It would be good to have KMXT and the newspaper to have articles so we can get the word out more, Lydick reported there is no good time when everyone is at home and a continual movement to delay.We make every effort to make it easy for people to correspond with us to let us know what is going on,and he encouraged the commissioners to write a letter to the editor. COMMISSIONER ARNDT said it helps to have it out on the radio and in the newspaper. ARNDT hasn't seen much other than some mention of it in the borough ad in the fine print. He'd like to see us do more because we only do this about every 30 years. It would be nice to say we have done everything we can but we have a lot of people who want to become property owner's that I would like to get that information to. VICE CHAIR SCHMITT asked Lydick to speak to Mr. Pederson about the concept of getting with KMXT about PSA's and the Talk of the Rock program to get the word out. Lydick thanked the commission for amending the July meeting minutes as it's important going forward to the Assembly who meets tomorrow night. CITIZEN COMMENTS None 9/17/2014 P&Z Minutes Page 10 of 11 Planning and Zoning Commission, September 17, 2014; Womens B... Page 197 of 207 AGENDA ITEM #17.A.1. COMMISSIONER COMMENTS Maria Painter said last week we were discussing the Pillar Creek Hatchery Tract re:the 50 foot wide public access easement left out and staff and herself discussed in detail this Issue.We are kind of at a standstill,not certain if Its supposed to be on the plat.We are waiting for Mr. Pederson's interpretation of that.She's looking forward to that answer. Kathy Drabek will do everything she can to avoid a conflict with October 1°, 8t, and 15". Her work will be sending her back and forth to 4 villages on the Island. Alan Schmitt thanked Maria Painter for the work on the access easement because it's good to get things like that clarified. He has read Draft Titles 16 and 18 and he's almost done with Draft Title 17 and he's preparing a list as he goes along of corrections. He will present that to staff before he leaves to go out of the country. Related to that that's in the draft code that connects with an issue that's important to emphasize is all the public notices that we send out is tied to property ownership.We leave out of that notice process people that don't own property,they may just rent or live with family members but they may have something to say. In the new code one of the things required is that notices be put up on the property(signs)so that will help to get the word out. He thinks we need to do what we can to get the word out to people who don't own real property and that's why it's critical to have newspaper ads,radio ads,and whatever we can do to get that out. Martin Lydick clarified your comments are spot on and this is a problem that we've recognized and also the Assessor's Department.At the last GIS group and the round table about where we're going with that software program,how we're going to utilize it and implement new changes to it.The Assessor and Lydick agreed that they want to layer on that GIS system that identifies the lease holders and mobile home unit owners. If that gets done we'll have gone a long way towards having a system where using the tools we have today also include folks like this.That will not include individual tenants in a larger building but at least we'll be capturing the names and addresses of recorded lease holders and mobile home park tenants. ADJOURNMENT COMMISSIONER ARNDT MOVED to adjourn. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY VICE CHAIR SCHMITT adjourned the meeting at 9:01 p.m. KODIAK ISLAND BOROUGH PLANNING AND ZONIN MMISSION By: Alan Torres, Chair ATTEST • By: c'Y1Ptarl c1-1441). Shei a Smith Community Development Department APPROVED:October 15,2014 9/17/2014 P&Z Minutes Page 11 all Planning and Zoning Commission, September 17, 2014; Womens B... Page 198 of 207 AGENDA ITEM #17.A.1. Women's Bay Service Area Board Regular Meeting August 5th 2014 Members Present:Dave Heuman, Dave Conrad,John Isadore,Billy Ecret,&Greg Egle Also present:Kevin Arndt Call to Order 7:05pm Motion made and seconded to approve minutes 5/6/14&7/1/14 motion carried unanimously Citizen Comments n/a Contractor Comments Mr Arndt stated they have been patch paving and topping.Talk of brushing alders back. Unfinished Business 1. Fire Dept possible sale of old tanker. A&E shelter,95% of first phase by end of month. Making some changes due to over budget. Lawyer costs,metal roof,insulation changes, heating,Oct.. New pickup status—work in progress • Discussion on possible expanded fire service/super district. Dave Conrad will be sending email to Bud Cassidy for possible meeting dates,8/19 or 8/26 Road Service: No new FEMA updates. First phase of fish friendly culverts completed. Work was completed in two days. New Business Fire Dept n/a Road Service: Need to do drive around. Dave Conrad asked if we should consider spelled area on Middle Bay Drive near base of Chinlak Dr. Discussion ensued on different patching methods. If done, will need to temporarily close road, advertise the closure, and inform any commercial truck business they need to reroute. Also need to check on project cost. Mr. Arndt stated he has been working on potholes and leftovers from last year. Filled big hole on Lake Orbin Road. Planning and Zoning Commission, September 17, 2014; Womens B... Page 199 of 207 AGENDA ITEM #17.A.1. Board Member Comments: Dave Conrad commended contractor on Alitak Drive curve work. Also mentioned something needed to be done about grader detritus that had settled above road on Women's Bay Drive.Thought that it would eventually slough back down to road and cause problems. Dave Neuman stated he was deciding whether to run for another term as commissioner but either way is not going to be chairperson after his current term expires. Billy Ecret mentioned the possibility that Scott Pillans'new driveway isn't up to code. Dave Conrad suggested that as a board we should make a complaint stating Mr.Pillans in not in compliance with Borough Code. John Isadore asked if we were doing a job(culvert)by Maggie Wall's place on Bells Flats Road Next meeting September 2"d,2014 Motion made,seconded,and approved to adjourn meeting @ 8:03pm 1 //e44.4_, W/ %o � lb "1/2001 Planning and Zoning Commission, September 17, 2014; Womens B... Page 200 of 207 AGENDA ITEM #17.B.1. 4' Kodiak Island Borough %21//1 if Engineering& Facilities Department j7 Projects Office (30�� .'s - 710 Mill Bay Road Kodiak, Alaska 99615 ` Phone(907) 486-9210 Fax(907)486-9347 To: Bud Cassidy,Borough Manager Cc: Bob Tucker,E/F Director From: Matt Gandel, Project Manager/Inspector RE: Change Orders for Period Ending September 30, 2014 Below is a summary of approved change orders for capital projects for September 2014: KHS Addition and Renovation Watterson Construction Co.—Contract 2013-24 Change Order 432-$14,512.00 NTE 1. Refurbish existing Auditorium storefront entrance to allow for safe reinstallation. Time and material;not to exceed$14,512.00. School Specialty Inc.—Contract 2014-33 Change Order#2-$2,728.08 1. Delete discontinued study carrels and replace with KIBSD approved alternative. Chiniak School UST Replacement Kodiak Lawn Care-Contract 2014-31 Change Order#3—$1,237.34 1. Provide and install vertical supports to provide additional support for fuel piping between the school and new fuel tank. Change orders—September 2014 Manager Reports on Projects Including Change Orders, Other P... Page 201 of 207 AGENDA ITEM #17.6.1. ¢*A_t'r, Kodiak Island Borough Cn� Engineering& Facilities Department 7 . f Projects Office -. - 710 Mill Bay Road Kodiak,Alaska 99615 Phone(907)486-9210 Fax(907)486-9347 TO: Mayor and Assembly FROM: Matt Gandel, Project Manager/Inspector CC: Bud Cassidy,Borough Manager Bob Tucker, E/F Director RE: Projects Status Report for Period Ending September 30, 2014 LANDFILL LATERAL EXPANSION Brechan Enterprises is the contractor for Phase II of the Landfill Lateral Expansion project,constructing a new fully-lined landfill cell with leachate collection system. Substantial Completion for Phase II was achieved in late September 2014. The only remaining activities for Phase II are some minor items that will be completed in spring 2015. ASRC SKW Eskimos, Inc. is the contractor for Phase III, construction of a new leachate treatment plant. Recent testing of the concrete tanks that will be part of the leachate treatment process has revealed several cracks that are currently being repaired. ASRC is also working on placing concrete for the building footings and foundations. Erection of the prefabricated metal building is scheduled to start November 1,2014. Phase III is scheduled to be completed by May 31, 2015, however,ASRC has recently requested an eight-week extension to that completion date. KIB staff and CH2M HILL are currently evaluating this request to determine impacts to the project and landfill operations. } a f it , n t" j 6a I n h j7 ‘ii ., f@, iy. \ , #:... r ;i, ii- .s it,yf hta I'r 'i I:',; C it �5':� .-P.. .'-‘44;11 3 s4, ( tet. t-at ilTeffse • • rtl itt h dAM•Pit5,' Tops of Concrete Process Tanks Electrical Conduit Layout Backfilling Against Foundation Wall KODIAK FISHERIES RESEARCH CENTER VENTILATION MODIFICATIONS The scope of this project includes modifications to the Kodiak Fisheries Research Center ventilation system and installation of lighting controls that will enhance and extend the life of the building systems, and increase the energy efficiency of the facility.The United States Government has reimbursed KIB for a portion of the construction costs through a lease amendment with GSA for the NOAA occupied space in the building. Wolverine Supply is the contractor for the project, and began work in early April 2014. All of the work was completed as designed and on schedule; however,there have been persistent issues with the new ventilation system not providing the proper amount of air throughout the building. Manager Reports on Projects Including Change Orders, Other P... Page 202 of 207 AGENDA ITEM #17.6.1. Commissioning (final testing and adjusting) of the building systems started September 29, 2014, and should provide some insight into why the system is not operating as designed. KODIAK MIDDLE SCHOOL CONCRETE REPAIRS This is the final project to be completed from the 2004 GO Bond Issue.The scope consists of repairs to concrete walls and walkways surrounding Kodiak Middle School. Kodiak Lawn Care and Snow Removal (KLC) is the contractor for this project, and started construction on June 3, 2014. The project was substantially completed on September 8, 2014, with only some small punch list items remaining to complete. The project was completed under budget, with a savings of approximately $45,000 of the $673,000 total budget. Before and Afer Photos of KM5 Concrete Project f)rtk iw� i' „ _..M eip r{M I b. \ e4; . j s ; \\i rs �A` mus _�.. � ‘iiii .,/ " �,�,- F i•,-.` o f • gill A -.�� ,. :I ;.,rf:;,,,iit.,i 1q� 'y Y 1# 1. �� [ h „ I�v ', . . se`>.k2.•=3dY �` �.{r � ^:wanv{tt �. CHINIAK SCHOOL OIL TANK REPLACEMENT This summer Chiniak School had 12,000 gallon and Fr 500 gallon underground tanks replaced with a 3,0001 _ gallon aboveground tank as part of an island-wide r+` effort to replace underground fuel tanks at all : N Borough owned buildings. Kodiak Lawn Care and ' '�-� ; Snow Removal was the contractor for this project, 5 t p v and began construction in mid-July 2014. The k 1 $1� ' project was substantially completed on schedule by , s. v4:4 : ,y,;,r r. _ a August 15, 2014, with final corrections completed fly by September 19, 2014. A large amount of s' �;, contaminated soil was discovered during closure of v M �'t': the existing tanks. Some of this soil (approximately - i pri„�7„-'s � L ) 77 cubic yards)was removed and stockpiled nearby the school. Due to existing utilities and other New 3,000 Gallon Fuel Tank and Chain Link Fence obstructions, the rest was left in place. KIB is waiting for direction from the Alaska Department of Environmental Conservation on any required mitigation efforts for this contaminated soil. Project Status Report-September 2014 Page 2 Manager Reports on Projects Including Change Orders, Other P... Page 203 of 207 AGENDA ITEM #17.6.1. PANAMAROFF PLAYGROUND UPGRADES KIB received a grant from the Alaska Legislature in e FY2013 for upgrades to playgrounds in Womens Bay. n r�yi • � tfr k44 Panamaroff Park Playground is the first area to be {} . i, =)t r i upgraded. Workingwith the Womens BayCommunity { n Pg i ✓. J g�{I t d Council, staff issued a Request for Proposals for $ ;. ,Cf: °r A;, :k. i11 `4 playground equipment in April 2014,and proposals were ?:3t w :� '' ' , 1 opened on May 15, 2014. Playcraft Direct was . i - s determined to the lowest/best proposer, and the r„ y;;;��` .- j .4 Assembly voted to award them a procurement contract """ ..fr `4 i r .. r.+ X43 on June 20, 2014. The equipment arrived in Kodiak on yrr✓ta #4:0'7 September 25, 2014, and is currently being inventoried. fy„' ,L1,<' ,'y Installation of the equipment will be completed by KIB New Playground Equipment Stored at staff and through a maintenance contract with MK women Bay Fire Department Construction. ANTON LARSEN BAY DOCK KIB has received Alaska Legislature and Denali Commission grants to provide upgrades and expansion of the existing floating dock facilities at Anton Larsen Bay. The original design was for one sixty-foot-long dock section and an alternate bid for a second sixty-foot-long section. However, because cost estimates indicate that it will be within the budget and because it makes more sense from an engineering standpoint, the current design is for two forty-foot-long dock sections, with an alternate bid for a third forty-foot-long section. Jensen Yorba Lott and PND Engineers have completed 65% design, and it was reviewed and approved by the Architectural/Engineering Review Board (ARB) on September 25, 2014. JYL and PND are proceeding with 95% design, which will be reviewed by the ARB when complete. The project is scheduled to be put out for bid this fall,with construction scheduled for spring 2015. :::r 'al 11C © ...„.„ ___ ____ ,,.,_,._ ,____7.i.„_______v___,,,_:_,„___,",==,:__„_____ ___„,___:______r______„:,____r_______---C------------C.-------r-------7----------- -- Preliminary Dock Site Plan FIRE PROTECTION AREA NO.1 EMERGENCY GENERATOR KIB received a Designated Legislative Grant in 2012 to provide an emergency power generator and switch gear at the Bayside Fire Station. In addition, the Fire Protection Area No. 1 Board had agreed to provide funds to help complete the project. Bids were opened July 15, 2014 and only one bid was received. The total project budget is $155,100, and the one bid received was $227,000, substantially above the budget. Staff entered into negotiations with the sole bidder per KIBC 3.30.050(D), and the bidder agreed to lower their price to $166,000. At its meeting on August 5, 2014, the Fire Protection Area No. 1 Board voted not to proceed with the project as designed due to the cost, and requested that staff explore the potential cost savings of an exterior generator with its own enclosure rather than the Project Status Report—September 2014 Page 3 Manager Reports on Projects Including Change Orders, Other P... Page 204 of 207 AGENDA ITEM #17.6.1. interior generator included in the design.An exterior generator would not require additional ventilation and structural modifications to the existing building at Bayside that was supposed to house the generator. Staff is currently working with the sole bidder to determine those cost savings, and will go to the Fire Protection Area No. 1 Board with those findings. FOUR SCHOOL GENERATORS KIB received an Alaska Legislature grant in 2011 for installation of generators at several Borough schools, including Karluk, Old Harbor, Port Lions, and North Star Elementary. Bids for this project were opened on June 26, 2014. There was only one bidder, Wolverine Supply, Inc. of Wasilla. The Assembly voted to award a contract to Wolverine on the July 17, 2014.Submittals for the generators are currently being prepared by Wolverine. Bid and contract documents call for Port Lions and North Star Elementary to be complete by January 2015,and Karluk and Old Harbor by July 2015. WOMENS BAY EMERGENCY SHELTER KIB has received grants from the Alaska Legislature and U.S. Department of Housing and Urban Development (HUD) for design and construction of an emergency shelter attached to the Womens Bay Fire Hall.Jensen Yorba Lott (JYL) is completing design of a 3,500 square foot addition including a 1,000 square foot day room for community events and activities, double-wide apparatus bay to serve two fire engines, toilet room, and storage rooms. The Architectural/Engineering Review Board (ARB) reviewed and approved the 95%design documents on August 19, 2014.JYL has incorporated ARB comments into the final bid set of documents, and the project will be put out for bid in October 2014. Construction is scheduled for spring 2015. PORT LIONS SCHOOL EXTERIOR PAINTING This project is painting of the exterior of Port Lions School. This project had been put on hold pending review of the use of the Facilities Fund for Renewal and Replacement projects, however, the Assembly gave direction at the work session on June 26, 2014, for staff to proceed with the work this summer. Jensen Yorba Lott(JYL)completed design documents and the project was put out for bid starting July 17, 2014. Five bids were received, and on August 14, 2014, the Assembly approved a contract to the low bidder, Carls Drywall and Paint. Prep work began the week of August 25, 2014, and the project was substantially completed on September 24, 2014. Nz`Vs 4, .Y - r � x • - “- IR; 1;ILEA-1-0-1 ,:. -411ELIRTZ.Is4- - ft:4:4T 1-.."--sl.---eia*;41 itizi _. .... _. .. .. .. _. .- Port Lions School. ... . Project Status Report—September 2014 Page 4 Manager Reports on Projects Including Change Orders, Other P... Page 205 of 207 AGENDA ITEM #17.B.1. BALER BUILDING REPAIRS The Baler Building at the landfill is in need of several minor repairs (new overhead doors, new access platforms and railings), and some larger repairs (new roof, repair of concrete floor).Jensen Yorba Lott is working on schematic design of all the required items and will provide an itemized cost estimate so KIB staff can coordinate the repairs with available budget. At this time the highest priority items are replacing the roof and repairing the concrete floor. LONG TERM CARE FACILITY The Long Term Care Facility(now Providence Chiniak Bay Elder House) was completed in January 2014, approximately $3.3 million under budget. Providence has been operating the facility since February 2014, and has requested some modifications to the building mechanical systems and added tree clearing and landscaping. These changes are estimated at approximately $450,000, and will be completed by Davis Constructors and Engineers through their contract for construction of the building. Thanks to savings accrued during the subcontractor buyout phase of construction, there is still approximately$1.5 million remaining on the Davis contract,so this work will be completed as a change order under the total approved contract amount. This work will be mostly completed this fall, with the landscaping completed in spring 2015. Note: A status report on the Kodiak High School Addition and Renovation project is provided separately from Wilson Engineering,Inc. Project Status Report—September 2014 Page 5 Manager Reports on Projects Including Change Orders, Other P... Page 206 of 207 AGENDA ITEM #17.B.1. WILSON ENGINEERING MONTHLY PROGRESS REPORT Kodiak High School Renovation Period Ending; September 30, 2014 Summary: Phase 4 Tower progress into the fall season with all trades working in and around the complex.Siding has been completed on the exterior west face providing a glimpse of the finish product.Civil work this period continued with the installation of the new sewer utilities.Interior, level 4 is floor is 85%complete, level 3 at 75%, level 2 is 65%,level 1 at 60%and Area D Mat Room at 50%.All building trades continue installation of fixtures and finishes throughout the building.Seismic up-grades continue in Area B with construction of the second concrete shear wall.The new boiler plant completed last year is now supplying hot water to the building hydronic heating system. Balancing of the hydronic system has commenced and will continue into the next period.Our second piece of Art In Public Places was installed this period.The Ceramic Art located in the restroom foyers on all four floors depicts spruce trees that rise up through each floor.Sand blasted into the ceramic tree trunks are petroglyphs that were created by KH5 art students.This collaboration between the Artiest and students has provided a stunning visual piece the school will enjoy for years. t' •w •Work This Period: ' '��ps- \ , • Exterior civil sewer utilities 's-a N • Exterior siding west face and music room (1 �': t ., • Plumbing and electrical fixtures w?+p �f�� r .' a,. `"' • Music room acoustic wall panels f..�t'� -)d t.0 ' I dt ti • Area B foundations rt{��f� a yr x 1, 5 . as Work Scheduled Next Period: � ) ' f` - ',pip. -. • Continue exterior siding Siding completed on west face • Area D painting and ceiling work • Continue finishes in the Tower complex ti + 4. • Area B shear walls c. E k,^ -- -i.�s . • Area D grind and polish concrete floors :'. � (< ,sf y'Orel . 1 Schedule Status:Phase 4 schedule modified (proposed s •5 completion Nov 18). Phase 6 completion revised to October 1, r f .�. ;a 2015 'ffitt,x, .x5#, 01 °. Scheduled Milestones In Progress RFL.{s ligligaaa Phase Start Milestone %Complete Last Period 20 Ceramic Tree level 1&3 , 3 4-5-13 01-16-14 100% This Period 11 14 4 4-5-13 09-01-14 84.7% Open RFI's 01 5 6-1-14 08-21-14 98% a ikt � �"' 1r�' k^r - 6 6-1-14 10-01-15 10.3% Total To-Date 427 ,4712,14-73.,:;47Q,:-.0„�h .4 sJ -- ` e 1S ® � � tY i 0 - Area B seismic foundation Civil utilities Manager Reports on Projects Including Change Orders, Other P... Page 207 of 207 Kodiak Island Borough Assembly Regular Meeting Guidelines November 6, 2014, 7:30 p.m., Borough Assembly Chambers PLEASE ANNOUNCE: Please remember to turn off ringers on your cell phones or put them on vibrate. 1. INVOCATION Major Michael Bates of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse any Assembly member who may be absent due to personal leave. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of thew items unless an Assembly member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. All items in yellow are consent agenda items. Summary of Consent Agenda Items: * Resolution No. FY2015-13 Authorizing the Records Manager to Dispose of Certain Kodiak Island Borough/Providence Hospital Medical Records. * Approval of the Kodiak Island Borough Assembly 2015 Meeting Schedule. * Declaring a Seat on the Planning and Zoning Commission Vacant. * Declaring a Seat on the Citizens Board of Equalization Vacant. Recommended motion: Move to approve the agenda and consent agenda. VOICE VOTE ON MOTION. 5. APPROVAL OF MINUTES. 6. AWARDS AND PRESENTATIONS A. Student of the month for October 2014 — Mayor Friend • Summer Panamarioff, a senior at Ouzinkie School. Kodiak Island Borough Assembly Guidelines November 6, 2014 Page 1 7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) A. Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. State of Alaska Alcoholic Beverage Control Board Liquor License Application for the Transfer of Ownership (Stock) (Licensee/Applicant: Safeway Inc. - Safeway Liquor Store #1090). Recommended motion: Move to voice non-protest to the State of Alaska Alcoholic Beverage Control Board Liquor License Application for the Transfer of Ownership (Stock) for Safeway Inc. - Package Store License #2509 DBA Safeway Liquor Store #1090. Clerk's Note: 240 public hearing notices were mailed out and one response was received and is attached on g're'en oaoe Staff Report — Clerk Javier Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines November 6, 2014 Page 2 B. State of Alaska Alcoholic Beverage Control Board Liquor License Application for the Transfer of Ownership (Stock) (Licensee/Applicant: Safeway Inc. - Safeway Liquor Store #2522. Recommended motion: Move to voice non-protest to the State of Alaska Alcoholic Beverage Control Board Liquor License Application for the Transfer of Ownership (Stock) for Safeway Inc. - Package Store License #174 DBA Safeway Liquor Store #2522. Clerk's Note: 275 public hearing notices were mailed out and no responses were received. Staff Report— Clerk Javier Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion. ROLL CALL VOTE ON MOTION. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS - None. Kodiak Island Borough Assembly Guidelines November 6, 2014 Page 3 13. NEW BUSINESS A. Reorganization of the Kodiak Island Borough Assembly. 1. Election of the Deputy Presiding Officer. Mayor Friend opens the nominations. Nominations may be made by any member of the Assembly. A second is not needed. Move to nominate as deputy presiding officer. Mayor Friend closes the nominations. If only one assembly member is nominated, the recommended motion is: Move to cast a unanimous ballot for assembly member as Deputy Presiding Officer. ROLL CALL VOTE ON MOTION. If more than one individual is nominated, Mayor Friend asks the clerk to distribute ballots, collect, and tally the ballots. Balloting continues until there is a majority vote for one assembly member and the Borough Clerk announces the Assembly member elected to serve as Deputy Presiding Officer. B. Contracts 1. Contract No. FY2015-17 Fire and Rescue Mutual Aid Agreement Between the City of Kodiak and Fire Protection Area No. 1 (Bayside Fire Station). Recommended motion: Move to authorize the manager to execute Contract No. FY2015-17 Fire and Rescue Mutual Aid Agreement Between the City of Kodiak, Kodiak Island Borough, Fire Protection Area No. 1, and Bayside Volunteer Fire Station. Staff Report — Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines November 6, 2014 Page 4 2. Contract No. FY2015-18 Fire and Rescue Mutual Aid Agreement Between the City of Kodiak and Womens Bay Service Area (Womens Bay Fire Station). Recommended motion: Move to authorize the manager to execute Contract No. FY2015-18 Fire and Rescue Mutual Aid Agreement Between the City of Kodiak, Kodiak Island Borough, and Womens Bay Service Area (Womens Bay Fire Station). Staff Report —Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. 3. Contract No. FY2004-61F Kodiak Island Borough Legislative Consultant During the 2015 and the 2016 Legislative Sessions. Recommended motion: Move to authorize the manager to execute Contract No. FY2004-61F with Hickey & Associates of Juneau, Alaska in the amount not to exceed $45,000 annually for the period of January 1, 2015 to December 31, 2016. Staff Report— Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. C. Resolutions 1. *Resolution No. FY2015-13 Authorizing the Records Manager to Dispose of Certain Kodiak Island Borough/Providence Hospital Medical Records. 2. Resolution No. FY2015-14 Supporting the Alaska Line of Duty Death Task Force. Recommended motion: Move to adopt Resolution No. FY2015-14. Staff Report — Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines November 6, 2014 Page 5 3. Resolution No. FY2014-32A Amending Resolution No. FY2014-32 to Approve Non Profit Funding Contributions to the Kodiak Teen Court, American Red Cross, and Humane Society of Kodiak. Recommended motion: Move to adopt Resolution No. FY2014-32A. Staff Report — Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. D. Ordinance for Introduction 1. Ordinance No. FY2015-07 Reestablishing Boards, Committees, and Commissions as Established in the Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel Chapter 2.100 Boards, Committees, and Commissions. Clerk's note: A corrected copy of Ordinance No. FY2015-07 is attached on paper and it has been provided to the public. Recommended motion: Move to adopt Ordinance No. FY2015-07 in first reading to advance to public hearing at the next regular meeting of the Assembly. Staff Report— Clerk Javier Assembly discussion. ROLL CALL VOTE ON MOTION. E. Other Items 1. *Approval of the Kodiak Island Borough Assembly 2014 Meeting Schedule. 2. *Declaring a Seat on the Planning and Zoning Commission Vacant. 3. *Declaring a Seat on the Citizens Board of Equalization Vacant. Kodiak Island Borough Assembly Guidelines November 6, 2014 Page 6 4. Mayoral Appointments of Assembly Member Representatives to Boards, Committees, Commissions, and Councils. Clerk's note: Attached on yellow paper is the list of appointments. Recommended motion: Move to confirm the mayoral appointments of Assembly representatives to boards, committees, commissions, and councils, and Assembly representatives to the different cities, communities, and villages. Staff report — Clerk Javier Assembly discussion. If the Assembly wishes to divide the question/motion, see blue text below. ROLL CALL VOTE ON MOTION. 2.100.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective. The mayor shall appoint a new applicant until an appointment is confirmed by the assembly. The mayor may not appoint again the same person whose confirmation was failed by the assembly for the same board, committee, or commission until the next annual appointment process unless authorized by the assembly. The Assembly can divide the question to confirm the appointments with the exception of specific appointments. This motion is not debatable. Recommended motion: Move to divide the question by separating the appointments to the (state the specific boards). ROLL CALL VOTE ON MOTION TO DIVIDE THE QUESTION. ROLL CALL VOTE ON MOTION TO CONFIRM THE MAYORAL AND ASSEMBLY APPOINTMENTS WITH THE EXCEPTION OF THE APPOINTMENTS. For remaining boards, if the question is divided: 1. MAYOR FRIEND may introduce an appointment or may choose to delay his appointment until the next meeting. 2. Assembly discussion. 3. ROLL CALL VOTE confirming the appointment. 4. Introduce the next appointment. Kodiak Island Borough Assembly Guidelines November 6, 2014 Page 7 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 15. ASSEMBLY MEMBERS' COMMENTS Announcements — Mayor Friend The next Assembly work session will be held on Thursday, November 13 at 7:30 p.m. in the Borough Conference Room. The Assembly regular meeting scheduled on Thursday, November 20 has been canceled. The Borough offices will be closed on Tuesday, November 11 in observance of Veterans Day. The Borough Clerk's Office will be closed November 17, 18, and 19, and will reopen for business on Thursday, November 20 at 8 a.m. The Mayor and members of the Assembly will be traveling November 17-21 to attend the Alaska Municipal League Conference in Anchorage. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines November 6, 2014 Page 8 rlette 11. I IC441 IYri iov. ( �Q BY: J���-'Y �ji�i i .- � BY: 'pit)_ " t,J � BY: �"��f( I D: SECOND: SECOND: pfiAtiti, SECOND: poksic, t t^yA SECOND: I (.1114ilt DIV? tk •14, , .4- d91 Pkv 0\, 114 1 t '.YES NO , . ; ,YES I NO.. YES `t NO" e YES -NO; IIMMII YES, Ms. Austerman 1 Ms, Austerman Ms. AustermarF k I Ms. Austerman i 1 Ms, Austerman Mr. Griffin IIMI Mr. Griffin _ 1 Mr. Griffin ,y 1 Mr. Griffin Mr. LeDouxipraMr. LeDoux 1 Mr. LeDoux 1 i Mr. LeDoux Mr. LeDoux V Ms. Lynchnillaliallillillagiarrall Ms. Lynch Ms. Lynch r M(Peterson Fr � /M' Peterson 1M.. 'eterson 1 :. Peterson hM '. Feterson — a i "'Rohrer Mr. Rohrer Mr. Rohrer r. Rohrer Mr. Rohrer ^'4nner � i Ms. Skinner 11111111111a Ms. Skinner Iffil Ms. Skinner ""nTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VC TOTAL: I 11-7 Q TOTAL: 1 11 I TOTAL: i t ^niv six members of the assembly are present and there is a three/three tie vote of the a gJD\&J ed: Recessed: Reconvened: ix BY: ( I BY; A1/45CANKCitArLi BY: 61(e. - BY: Lo-A IND: i SECOND:4(j SECOND: IZAi kat SECOND; L9r SECOND: 0 g 1 t 0,604 .4 CLOr Qi0-i a c k— I , i 'CgOtgr 014 c I9,V)( {— (PIP r\} M'&' IL, 417\03 i�" le) Q..)1 ICI RO j I YES ,Nlj YES , NO' - - YES, `NO YES : NO YESn• Ms. Austerman ✓ I Ms. Ausiermeri V Ms. Austerman 1/1 Ms. Austerman V Ms. Austerm4I ve* Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin �� �, r^ Mr. LeDoux Mr. LeDoux Mr. LeDoux • Mr. LeDoux , / Mr. LeDoux V17 Ms. Lynch i Ms. Lynch Ms. Lynch t f Ms. Lynch , Ms. Lynch VMi Peterson I V MrPeterson 4 \ 14(Peterson ., f M(Peterson v/ j MOeterson j, Mr. Rohrer Mr. Rohrer Mr. Rohrer V Mr. Rohrer V I Mr, Rohrer y Ms. Skinner Ms. Skinner V 1 Ms. Skinner ( / I 1 Ms. Skinner 7 1 Ms. Skinner '^HANGE F VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOT r1 f TOTAL: TOTAL: i 10 TOTAL: 1 0 I TOTAL: 1 --ce where only six members of the assembly are present and there is a three/three tie vote of the ass I Mayor Friend 1 1 1 Mayor Friend 1 1 1 Mayor Friend KI: Recessed: Reconvened: �, � , t7 U, nnfk / BY: Gy ! .t '. BY: 6 r BY: BY: ND:�+1n_Q� I SECOND: (2140100I SECOND: to SECOND: SECOND: XJC" " 04:Ito& Ms. I i M Ms. M . Mr. Griffinrman I Ms.r. �u�t�rman M5. Griffinrman I am Mr. Grfftnrman a MS Gnffinrman Mr. LeDoux I Mr. LeDoux .w.► I. Mr. LeDoux MIS Mr. LeDoux Ms. Lynch I Ms. Lynch (*� Ms. ynch Ms. Lynch 1 Ms. Lynch I MI Mw. Peterson 1 Mr, Peterson N ?. Petersonras Mi. Peterson ( M . Peterson Mr. Rohrer Mr. Rohrer Mr. RohrergrA Mr, Rohrer a Mr. Rohrer Ms. Skinner 1 Ms. Skinner ally I Ms. Skinner I 1 Ms. Skinner "'khfE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VO'r ---. TOTAL: 1 0 TOTAL: 9 0 I TOTAL: a - TOTAL: - where only six members of the assembly are present and there is a three/three tie vote of the asr ^aavnr Friend i I 1 Mayor Friend I 7-Mayor Friend KODIAK ISLAND BOROUGH Regular Meetingp � '/ Regular Meeting of:i. JIM if- Please PRINT your name Please PRINT your name VAIL( Cr(rw /orryv Sic ick2 r- elk% 4411 % Al xt: 7:11 ', <*,,.\ el)/ ke, //rK $fi4v Minutes of this and other assembly meetings as well as copies of agenda items are available at the Borough Clerk’s Office or on the Kodiak Island Borough’s website www.kodiakak.us. The next regular meeting of the Kodiak Island Borough Assembly is scheduled on Thursday, December 4, 2014, at 7:30 p.m. in the Borough Assembly Chambers. At its Regular Meeting of November 6, 2014, Kodiak Island Borough Assembly Took the Following Actions: PRESENTED the Student of the Month for October 2014 to Summer Panamarioff, a Senior at Ouzinkie School. VOICED NON-PROTEST to the State of Alaska Alcoholic Beverage Control Board Liquor License Application for the Transfer of Ownership (Stock) for Safeway Inc. - Package Store License #2509 DBA Safeway Liquor Store #1090. VOICED NON-PROTEST to the State of Alaska Alcoholic Beverage Control Board Liquor License Application for the Transfer of Ownership (Stock) for Safeway Inc. - Package Store License #174 DBA Safeway Liquor Store #2522. ELECTED Assembly Member Dan Rohrer as Deputy Presiding Officer. AUTHORIZED the Manager to Execute Contract No. FY2015-17 Fire and Rescue Mutual Aid Agreement Between the City of Kodiak, Kodiak Island Borough, Fire Protection Area No. 1, and Bayside Volunteer Fire Station. AUTHORIZED the Manager to Execute Contract No. FY2015-18 Fire and Rescue Mutual Aid Agreement Between the City of Kodiak, Kodiak Island Borough, and Womens Bay Service Area (Womens Bay Fire Station). AUTHORIZED the Manager to Execute Contract No. FY2004-61F with Hickey & Associates of Juneau, Alaska in an Amount Not to Exceed $45,000 annually for the period of January 1, 2015 to December 31, 2016. ADOPTED Resolution No. FY2015-13 Authorizing the Records Manager to Dispose of Certain Kodiak Island Borough/Providence Hospital Medical Records. ADOPTED Resolution No. FY2015-14 Supporting the Alaska Line of Duty Death Task Force. ADOPTED Resolution No. FY2014-32A Amending Resolution No. FY2014-32 to Approve Non Profit Funding Contributions to the Kodiak Teen Court, American Red Cross, and Humane Society of Kodiak. ADVANCED Ordinance No. FY2015-07 Reestablishing Boards, Committees, and Commissions as Established in the Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel Chapter 2.100 Boards, Committees, and Commissions to Public Hearing at the Next Regular Meeting of the Assembly. APPROVED the Kodiak Island Borough Assembly 2015 Meeting Schedule. Vol. FY2015, No. 9 November 7, 2014 Kodiak Island Borough Assembly Newsletter Minutes of this and other assembly meetings as well as copies of agenda items are available at the Borough Clerk’s Office or on the Kodiak Island Borough’s website www.kodiakak.us. The next regular meeting of the Kodiak Island Borough Assembly is scheduled on Thursday, December 4, 2014, at 7:30 p.m. in the Borough Assembly Chambers. DECLARED a Seat on the Planning and Zoning Commission Vacant. DECLARED a Seat on the Citizens Board of Equalization Vacant. CONFIRMED the Mayoral Appointments of Assembly Representatives to Boards, Committees, and Commissions, and Councils, and Assembly Representatives to the Different Cities, Communities, and Villages as Follows: Architectural Review Board, KIBC 2.125 Jerrol Friend Economic Development Committee, KIBC 2.115 Frank Peterson Emergency Services Council, KIBC 2.110 Jerrol Friend Kodiak Workforce Regional Advisory Council, KIBC 2.155 Carol Austerman Joint Building Code Review Committee, KIBC 15.45 Dan Rohrer Kodiak College Council Frank Peterson Kodiak Fisheries Work Group (Adhoc) Larry LeDoux, Chris Lynch, and Carol Austerman Kodiak Fisheries Advisory Committee, Res FY07-38 Rebecca Skinner Parks and Recreation Committee, KIBC 2.120 Aaron Griffin Providence Health System Service Area Board, KIBC 8.05 Larry LeDoux School District Budget Advisory Committee Rebecca Skinner School District Facilities Review Committee Dan Rohrer School District Strategic Planning Committee Aaron Griffin Solid Waste Advisory Board, KIBC 2.145 Dan Rohrer City of Akhiok Dan Rohrer Chiniak Community Rebecca Skinner Karluk (IRA Tribal Council) Frank Peterson City of Larsen Bay Aaron Griffin City of Old Harbor Larry LeDoux City of Ouzinkie Chris Lynch City of Port Lions Carol Austerman