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08/07/2014 Regular Meeting KODIAK ISLAND BOROUGH Assembly Regular Meeting August 7, 2014 A regular meeting of the Kodiak Island Borough Assembly was held on August 7, 2014, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Sergeant Major Dave Blacketer of the Salvation Army. Mayor Friend led the Pledge of Allegiance. Present were Mayor Jerrol Friend, Assembly members Carol Austerman, Tuck Bonney, Aaron Griffin, Dave Kaplan, Chris Lynch, Frank Peterson Jr., and Mel Stephens. Staff members present were Borough Manager Bud Cassidy, Clerk Nova Javier, and Assistant Clerk Angela MacKenzie. APPROVAL OF AGENDA AND CONSENT AGENDA KAPLAN moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES Regular Meeting Minutes of July 3, 2014, were approved under the consent agenda. AWARDS AND PRESENTATIONS ,vd None. CITIZENS' COMMENTS Betty MacTavish, Lisa Zeimer, and Dennis Summons spoke in opposition of Ordinance FY2014- 20. Susan Brockman and Beverly. Cole of the Senior Citizens of Kodiak (SCOK) presented to the Assembly and expressed appreciation to the Assembly for its support. COMMITTEE REPORTS None. PUBLIC HEARING 1. Ordinance No. FY2015-02 Authorizing the Borough to Issue General Obligation Bonds in the Principal Amount of Not to Exceed $10,230,000 to Finance the Renewal and Replacement Schedule Related to Borough Owned School Facilities, Projects Which are % 70% Reimbursable by the State of Alaska, and to Submit the Question of the Issuance of Such Bonds to the Qualified Voters of the Borough at the October 7, 2014 Regular Borough Election. GRIFFIN moved to adopt Ordinance No. FY2015-02. Kodiak Island Borough Assembly Regular Meeting Minutes August 7, 2014 Page 1393 .............. ­............. ........ The ordinance would be placed before the voters the question of issuing general obligation bonds on the October 7, 2014 ballot. If approved, up to $10,230,000 in general obligation bonds would be sold to pay for the cost of certain Renewal and Replacement projects in school facilities. The projects to be funded with these bonds address worn out school building components such as roofs, floors, underground storage tanks, etc. that had reached the end of their useful life and required overhaul or replacement. A list of projects to be included were provided to the Assembly. The State of Alaska would reimburse the Borough 70% of the principal and interest costs associated with the projects included in funding from the bond issue which amounted to $8,249,945. The remaining 30% equals $3,535,690. Mayor Friend opened the public hearing. Seeing and hearing none, Mayor Friend closed the public hearing. ROLL CALL VOTE ON MOTION CARRIED SIX TO ONE: Austerman, Bonney, Griffin, Kaplan, Lynch, Peterson (Ayes); and Stephens (No). 2. Ordinance No. FY2015-01A Amending Ordinance No. FY2015-01 Fiscal Year 2015 Budget by Amending the General Fund (Fund 100) and the Replacement and Renewal Fund (Fund 469) to Fund Painting of the Port Lions School. KAPLAN moved to adopt Ordinance No. FY2015-01A. The Port Lions School needed to be repainted over the summer and the funds were available in the General Fund to do the work. The project was estimated to cost $131,000. ............. Mayor Friend opened the public hearing. Seeing and hearing none, Mayor Friend closed the public hearing. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Griffin, Kaplan, Lynch, Peterson, Stephens, and Austerman. BOROUGH MANAGER'S REPORT Manager Cassidy reported on the following: • Attendance at the Alaska Municipal Managers Association in Nome, AK August 12-15, 2014. • Setting up a meeting with Lobbyist Mark Hickey, Representative Alan Austerman, and Senator Gary Stevens in preparation for the Capital Improvements Project List (CIP List). • Social Media policy is being reviewed by the Borough Attorney Joe Levesque. • Video streaming equipment was currently being installed in the Assembly Chambers. MESSAGES FROM THE BOROUGH MAYOR Mayor Friend spoke to safety with the various construction work happening around town and on the road ways. UNFINISHED BUSINESS None. Kodiak Island Borough Assembly Regular Meeting Minutes August 7, 2014 Page 1394 NEW BUSINESS Contracts 1. Contract No. FY2015-09 Snow Removal, Sanding and Road Repair in Monashka Bay Road Service Area. LYNCH moved to authorize the Manager to execute Contract No. FY2015-09 with Brechan Enterprises, Inc. of Kodiak, Alaska for snow removal, sanding, and road repair in Monashka Bay Road Service Area on a time and materials basis based on their Bid Schedule. The Borough Engineering and Facilities Department advertised the need for labor and equipment to provide snow removal, sanding, and road repair in the Monashka Bay Service Area. Bids were received from Brechan Enterprises, Inc., Golden Alaska Excavating, LLC., MK Enterprise, LLC., Aim Maintenance, and Kodiak Lawn Care. Bid schedules were reviewed and compared by the Monashka Bay Service Area Board at its Regular Meeting on July 2, 2014. The Board, based on the costs, equipment availability and workforce levels, voted to recommend Brechan Enterprises, Inc. be awarded the road maintenance contract for the Monashka Bay Service Area. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Griffin, Kaplan, Lynch, Peterson, Stephens, Austerman, and Bonney. 2. Contract No. FY2015-10 Snow Removal, Sanding and Road Repair in Bay View Road Service Area. PETERSON moved to authorize the Manager to execute Contract No. FY2015-10 with Brechan Enterprises, Inc. of Kodiak, Alaska for snow removal, sanding, and road repair in Bay View Road Service Area on a time and materials basis based on their Bid Schedule. The Borough Engineering and Facilities Department advertised the need for labor and equipment to provide snow removal, sanding and road repair services in the Bay View Service Area. Bids were received from Brechan Enterprises, Inc., Golden Alaska Excavating, LLC., MK Enterprise, LLC., Aim Maintenance, and Kodiak Lawn Care. Bid schedules were reviewed and compared by the Bay View Service Area Board at its Regular Meeting on June 23, 2014. The Board, based on the costs, equipment availability, and workforce levels, voted to recommend Brechan Enterprises, Inc. be awarded the Road Maintenance Contract for the Bay View Service Area. ROLL. CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Peterson, Stephens, Austerman, Bonney, and Griffin. Resolutions 1. Resolution No. FY2015-04 Reappointing a Member to the Kodiak Fisheries Development Association (Linda Freed). This item was approved under the consent agenda. i 1 Kodiak Island Borough Assembly Regular Meeting Minutes August 7, 2014 Page 1395 The Borough and City of Kodiak jointly designated the Kodiak Fisheries Development Association (KFDA) as the eligible crab community entity (ECCE). The by-laws of the KFDA provide for appointment of Directors to the Board by the Kodiak Island Borough Assembly and i the Kodiak City Council for three-year terms. Two of the three "Joint KFDA Director's Seats" expired in July 2014. Ms. Linda Freed wished to be reappointed for a seat to expire July 2017. 2. Resolution No. FY2015-05 Designating State of Alaska Department of Environmental Conservation Grant Funds for the Kodiak Landfill lateral Expansion, Phase III as the Number One Local State Funding Priority for Fiscal Year 2015. AUSTERMAN moved to adopt Resolution No. FY2015-05. The Kodiak Landfill Lateral Expansion, Phase III, was the final phase of the landfill expansion project and was the construction of the wastewater treatment plant to treat the landfill's leachate to the required "drinking water" discharge standard. Borough staff was applying for a Municipal Matching Grant through the State of Alaska, Department of Environmental Conservation (ADEC) to assist with the funding of the project in an effort to reduce the burden of debt on the local rate payers. The budget for the overall project remains just under $32 million, with Phase III estimated to cost approximately $16 million. Staff was requesting $1,825,000 in grant funding in the current application to the Municipal Matching Grant Program. A resolution that designated the project as the Borough's number one priority for state funding was a requirement of the grant application. . �......... ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Peterson, Stephens, Austerman, Bonney, Griffin, and Kaplan. Ordinances for Introduction None. Other Items 1. Hiring of the Solid Waste ManagerlEnvironmental Specialist. AUSTERMAN moved to approve the hiring of the current applicant as the Solid Waste Manager/Environmental Specialist at Range 23, Step K of the salary schedule. The Solid Waste Manager/Environmental Specialist position has been vacant for nearly a year. An application was recently received from a highly qualified candidate; however the requested mow, starting salary was above Step C of the salary scale which was beyond the Manager's authority „ to approve. The Borough Manager was requesting approval of a starting salary at Range 23, Step K of the salary schedule for reasons stated in the attached memo. ROLL CALL VOTE ON MOTION CARRIED SIX TO ONE: Peterson, Austerman, Bonney, Griffin, Kaplan, and Lynch (Ayes); and Stephens (No). Kodiak Island Borough Assembly Regular Meeting Minutes August 7, 2014 Page 1396 e �smw t 2. Vacation of a Portion of a Utility Easement Identified on Plat 2014-8 for Pillar Creek Hatchery Tract (KIBC 16.60). This item was approved under the consent agenda. At the July 16, 2014 Planning and Zoning Commission regular meeting, the Commission approved the vacation of a portion of a utility easement identified on Plat 2014-8 for Pillar Creek Hatchery Tract, subject to one (1) specific condition of approval. The area to be vacated was within the Borough outside a city and had no monetary value to the Borough. KIBC 16.60.060 requires additional approval by the Borough Assembly prior to the vacation becoming effective. 3. Declaring a Seat on the Solid Waste Advisory Board Vacant (Leonard Roberson). This item was approved under the consent agenda. On July 22, 2014, the Clerk's Office received a resignation letter from Mr. Leonard Roberson, who had served on the Solid Waste Advisory Board since February 2012. Per KIBC 2.100.070(A) Vacancies, it was necessary to declare the seat held by Mr. Roberson vacant, and according to KIBC 2.100.070(D) the vacancy should be advertised for new applicants for a seat term to expire December 2015. EXECUTIVE SESSION Borough Clerk's Performance Evaluation. LYNCH moved to convene into executive session to discuss the Borough Clerk's performance evaluation, a subject that qualifies for executive session as a matter that may tend to prejudice her reputation or character. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Bonney, Griffin, xKaplan, Lynch, Peterson, and Stephens. Mayor Friend invited the Assembly members and Clerk to join in the executive session. After the vote, Mayor Friend recessed the regular meeting 8:36 p.m. and convened the executive session. Upon returning from the executive session, Mayor Friend reconvened the regular meeting at 8:45 p.m. No action was taken as a result of the executive session. CITIZENS' COMMENTS Lisa Zeimer spoke to the Assembly members running for office. Betty MacTavish requested the repeal of Ordinance No. FY2014-20. ASSEMBLY MEMBERS' COMMENTS Assembly member Stephens spoke to Betty MacTavish's comments regarding Ordinance No. FY 14-20. Assembly member Bonney announced he would be running for office again. r l Kodiak Island Borough Assembly Regular Meeting Minutes August 7, 2014 Page 1397 Assembly member Austerman thanked Susan Brockman and Beverly Cole of the SCOK for their presentation and asked Manager Cassidy a question regarding the village CIP lists. i Assembly member Kaplan announced he would be attending the Alaska Municipal League Conference in Nome, AK. He also thanked Susan Brockman and Beverly Cole of the senior center for their presentation. Assembly member Peterson announced Warm August Nights and the Pink Salmon Derby both happening on August 9. Assembly member Griffin spoke in support of the decorum and debate Ordinance No. FY2014- 20. Assembly member Lynch announced the next Kodiak Fisheries Work Group regular meeting would be on August 13, 2014. She also thanked Susan Brockman and Beverly Cole of the SCOK for their presentation. Announcements Mayor Friend announced the Assembly would meet in a Work Session immediately followed by a Special Meeting on Thursday, August 14 at 7:30 p.m. in the Borough Conference Room. The August 21 Regular Meeting was canceled. The Mayor and members of the Assembly would meet with Congressman Don Young on Tuesday, August 12, 2014 from 3:15 p.m. to 4:15 p.m. in the Borough Conference Room. `°""'°? ADJOURNMENT KAPLAN moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Griffin, Kaplan, Lynch, Peterson, Stephens, and Austerman. The meeting was adjourned at 9:01 p.m. KODIAK ISLA B OUGH ATTEST: J of Frien Mayor No Oa M. Javier, MC, B ugh Clerk Approved on: October 16, 2014 r Kodiak Island Borough Assembly Regular Meeting Minutes August 7, 2014 Page 1398