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2014-09-04 Regular Meeting Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, September 4, 2014, 7:30 p.m., Assembly Chambers Page 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non- controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. APPROVAL OF MINUTES 4 - 12 A. *Special Meeting of May 29, 2014 and August 14, 2014 AND Regular Meeting of July 17, 2014. May 29, 2014 Special Meeting Minutes.pdf July 17, 2014 Regular Meeting Minutes.pdf August 14 2014 Special Meetin. Minutes 6. AWARDS AND PRESENTATIONS 13 A. Suicide Prevention Week Proclamation Suicide Prevention Week.2014.pdf 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 8. COMMITTEE REPORTS 9. PUBLIC HEARING Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 1 of 109 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS 13. NEW BUSINESS 13.A. Contracts 14 - 44 1. Contract No. FY2015-07 Aerial Imagery Acquisition. Contract No. FY2015-07 Aerial Photography - Pdf 45 - 48 2. Contract No. FY2015-14 Approval of the Expenditure Request for the Scheduled Baler Maintenance. Contract No. FY2015-14 Baler Maintenance Purchase Order - Pdf 13.B. Resolutions 49 - 54 1 . Resolution No. FY2015-06 Urging The Alaska Energy Authority and Alaska State Legislature to Award Grant Funding for Kodiak Electric Association's Upper Hidden Basin Diversion Project. Resolution No. FY2015-06 KEA Hidden Basin Diversion Project - Pdf 55 - 58 2. `Resolution No. FY2015-07 Reappointing a Member to the Kodiak Fisheries Development Association (Albert Schmeil). *Resolution No. FY2015-07 KFDA Appointment - Pdf 13.C. Ordinances for Introduction 59 - 78 1 . Ordinance No. FY2015-03 Rezoning Lot 2, Block 3, Lakeside Subdivision From I-Industrial Zoning District To LI-Light Industrial Zoning District (P&Z Case No. 14-018.) Ordinance No. FY2015-03, Rezone Approval Lakeside Subdivision - Pearman - Pdf 79 - 92 2. Ordinance No. FY2015-05 Rescinding Ordinance No. FY2014-20 By Amending Title 2 Administration and Personnel, Chapter 2.30 Rules of the Assembly, Section 2.30.080 Decorum in Debate, and Section 2.30.090 Citizens Rights. Ordinance No. FY2015-05 Rescinding Ordinance No. FY2014-20 - Pdf Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 2 of 109 13.D. Other Items 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. ASSEMBLY MEMBERS COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) 17.A. Minutes of Other Meetings 93 - 101 1. Architectural/Engineering Review Board, July 8, 2014; Fire Protection District No. 1 Board, April 1, 2014; Womens Bay Service Area Board, May 6 and July 1, 2014. Regular Meeting Minutes of Other Boards.pdf 17.B. Reports 102 - 109 1. Manager Reports on Projects to Include Change Orders, Other Projects, and Wilson Engineering Monthly Progress Report for July 2014. July 2014 Reports - Change Order, Other Projects, and Wilson Engineering.pdf Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers:Toll Free(855)492-9202 and Local 486-3231. Page 3 of 109 AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Special Meeting May 29, 2014 A special meeting of the Kodiak Island Borough Assembly was held on May 29, 2014, in the Borough Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 10:15 p.m. Present were Mayor Jerrol Friend, Assembly members Carol Austerman, Tuck Bonney, Aaron Griffin, Chris Lynch, Frank Peterson, Jr., and Mel Stephens. Staff members present were Borough Manager Bud Cassidy, Clerk Nova Javier, Borough Assessor Bill Roberts, Community Development Director Bob Pederson, and Engineering and Facilities Project Manager Matt Gandel. Borough Attorney Joe Levesque was also in attendance. PETERSON moved to excuse Assembly member Dave Kaplan who was absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. CITIZENS' COMMENTS None. CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING A. Attorney Client Privilege Communications To Discuss Litigation, and Trial Strategy and Tactics: Wren (Appeal from Board of Adjustment), Red Hook (Contract Dispute), and Markham (Appeal from Board of Equalization). LYNCH moved to convene into executive session to discuss litigation, and trial strategy and tactics regarding Wren (Appeal from Board of Adjustment), Red Hook (Contract Dispute), and Markham (Appeal from Board of Equalization) which qualifies for executive session as recent litigation to which the Borough is a party and confidential attorney-client privileged communications. Assembly member Stephens noted he would excuse himself from the executive session when it came to discussion on the Wren Appeal due to his non-participation during the Board of Adjustment hearing due to a perceived conflict of interest. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Austerman, Bonney, Griffin, Lynch, Peterson, and Stephens. Mayor Friend invited the Borough Assembly, Borough Manager, Borough Attorney, Borough Clerk, Borough Assessor, Community Development Director, and Engineering and Facilities Project Manager into executive session. Mayor Friend recessed the special meeting and convened the executive session at 10:18 p.m. Upon returning from the executive session at 10:55 p.m., Mayor Friend announced no action was to be taken as a result of the executive session. Kodiak Island Borough Assembly Minutes May 29, 2014 Page 1296 Page 4 of 109 *Special Meeting of May 29, 2014 and August 14, 2014 AND Reg... AGENDA ITEM #5.A. ADJOURNMENT LYNCH moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Griffin, Lynch, Peterson, Stephens, and Austerman. The meeting was adjourned at 10:55 p.m. KODIAK ISLAND BOROUGH ATTEST: Jerrol Friend, Mayor Nova M. Javier, MMC, Borough Clerk Approved on: Kodiak Island Borough Assembly Minutes May 29, 2014 Page 1297 Page 5 of 109 'Special Meeting of May 29, 2014 and August 14, 2014 AND Reg... AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Regular Meeting July 17, 2014 A regular meeting of the Kodiak Island Borough Assembly was held on July 17, 2014, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Major Michael Bates of the Salvation Army. Mayor Friend led the Pledge of Allegiance. Present were Mayor Jerrol Friend, Assembly members Tuck Bonney, Dave Kaplan, Chris Lynch, and Mel Stephens. Also present were Borough Manager Bud Cassidy, Engineering and Facilities Director Bob Tucker, Clerk Nova Javier, and Deputy Clerk Jessica Kilborn. KAPLAN moved to excuse Assembly members Carol Austerman and Aaron Griffin who were absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA AND CONSENT AGENDA PETERSON moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES Regular Meeting Minutes of May 15, 2014, were approved under the consent agenda. AWARDS AND PRESENTATIONS Manager Cassidy presented the Employee of the Quarter award for the second quarter of 2014 to Jeanne Miller, Accounting Technician/Accounts Payable in the Finance Department. CITIZENS' COMMENTS Tanquy Libbrecht thanked the Assembly for its support of the Red Cross of America. Kathrynn Hollis-Buchanan advocated for continued support of the Red Cross of America and the training the Red Cross provided for the community. Dennis Summons, Betty MacTavish, Judi Kidder, and Aaron Williams spoke in opposition of Ordinance No. FY2014-20 Decorum in Debate, adopted at the regular Assembly meeting of July 3, 2014. Kodiak Island Borough Assembly Regular Meeting Minutes July 17, 2014 Page 1 Page 6 of 109 *Special Meeting of May 29, 2014 and August 14, 2014 AND Reg... AGENDA ITEM #5.A. Ken Reinke, Director of Threshold Recycling Services, spoke on the recycling services provided by the organization and thanked the Assembly and the community for its support. He also spoke about the new recycling facility located in the Matanuska-Susitna Borough. COMMITTEE REPORTS Assembly member Lynch reported on the Kodiak Fisheries Work Group meeting of July 9. She announced the next meeting would be held on Thursday, July 24 at 10 a.m. at the Kodiak Fisheries Research Center. PUBLIC HEARING None. BOROUGH MANAGER'S REPORT Manager Cassidy reported on the following: • Would be out of town July 22-August 4;Assessor Bill Roberts would serve as the administrative officer. • Met with National Oceanic and Atmospheric Administration (NOAA) regarding its lease at the Kodiak Fisheries Research Center. NOAA representatives indicated they would remain in Kodiak and would use the facility. They expressed concerns with the operational costs of the building, and were interested in other options which included sub-renting and possibly reducing the footprint. Manager Cassidy would keep the Assembly updated. MESSAGES FROM THE BOROUGH MAYOR Mayor Friend offered condolences to the family of long-time Kodiak resident Iver Malutin. He spoke to the efforts of Mr. Malutin towards the community and the relationship he had with the Borough. He also spoke on the meeting held on July 7 with NOAA, which he attended with Manager Cassidy and Assembly member Lynch. UNFINISHED BUSINESS None. NEW BUSINESS Contracts 1. Contract No. FY2015-06 Four Schools (Port Lions, Karluk, Old Harbor, and North Star) Generators Project. BONNEY moved to authorize the Manager to execute Contract No. FY2015-06 with Wolverine Supply, Inc. of Wasilla, AK for the Four School Generators Project in an amount not to exceed $924,000. The contract was for the Four School Generators project as shown in the construction documents prepared by Jensen Yorba Lott, Inc. The work included installing new electrical Kodiak Island Borough Assembly Regular Meeting Minutes July 17, 2014 Page 2 Page 7 of 109 `Special Meeting of May 29, 2014 and August 14, 2014 AND Reg... AGENDA ITEM #5.A. generators at Port Lions, Karluk, Old Harbor, and North Star Elementary schools. Port Lions and North Star schools were scheduled to be completed by January 6, 2015, and Karluk and Old Harbor schools by July 15, 2015. An invitation to bid was issued on June 4, 2014, and bids were opened on June 26, 2014. Only one bid was received from Wolverine Supply, Inc. of Wasilla, Alaska. Wolverine Supply was currently working on the Kodiak Fisheries Research Center Ventilation Modifications project, and had successfully completed several Borough projects in the past. The base bid scope of work included installing new 60kw generators at Port Lions, Karluk, and Old Harbor schools, including required site work. Two alternates for North Star Elementary were also included in the bid: one to install a 60kw generator and one to install a 125kw generator. The larger generator would enable power to be provided to the whole school, rather than just emergency functions. The base bid and alternate number two would be completed within the budget available, and staff recommended that alternate number two be included in the contract award. The project was funded by an Alaska Designated Legislative grant received in FY2012. The grant was for installation of generators at Kodiak High School, East Elementary, and the four schools listed above.There were adequate funds remaining in the grant to complete the project. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Kaplan, Lynch, Peterson, and Stephens. Resolutions None. Ordinances for Introduction 1. Ordinance No. FY2015-02 Authorizing the Borough to Issue General Obligation Bonds in the Principal Amount of Not to Exceed $10,230,000 to Finance the Renewal and Replacement Schedule Related to Borough Owned School Facilities, Projects Which are 70% Reimbursable by the State of Alaska, and to Submit the Question of the Issuance of Such Bonds to the Qualified Voters of the Borough at the October 7, 2014 Regular Borough Election. LYNCH moved to adopt Ordinance No. FY2015-02 in first reading to advance to public hearing at the next regular meeting of the Assembly. A memo from Finance Director Short and a corrected version of Ordinance No. FY2015-02 were provided, as requested at the July 10 work session. The ordinance would place before the voters the question of issuing general obligation bonds on the October 7, 2014 ballot. If approved, up to$10,230,000 in general obligation bonds would be sold to pay for the cost of certain Renewal and Replacement projects in school facilities. The projects to be funded with the bonds addressed worn out school building components such as roofs, floors, underground storage tanks, etc. that had reached the end of their useful life and Kodiak Island Borough Assembly Regular Meeting Minutes July 17, 2014 Page 3 Page 8 of 109 *Special Meeting of May 29, 2014 and August 14, 2014 AND Reg... AGENDA ITEM #5.A. required overhaul or replacement. A list of projects to be included were provided to the Assembly. The State of Alaska would reimburse the Borough 70% of the principal and interest costs associated with the projects included in funding from the bond issue which amounted to $8,249,945. The remaining 30%equaled$3,535,690. ROLL CALL VOTE ON MOTION CARRIED FOUR TO ONE: Kaplan, Lynch, Peterson, and Bonney(Ayes); Stephens (No). 2. Ordinance No. FY2015-01A Amending Ordinance No. FY2015-01 Fiscal Year 2015 Budget by Amending the General Fund (Fund 100) and the Replacement and Renewal Fund (Fund 469)to Fund Painting of the Port Lions School. KAPLAN moved to adopt Ordinance No. FY2015-01A in first reading to advance to public hearing at the next regular meeting of the Assembly. The Port Lions school needed to be repainted over the summer and the funds were available in the General Fund to do the work.The project was estimated to cost$131,000. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Peterson, Stephens, Bonney, and Kaplan. Other Items None. EXECUTIVE SESSION 1. Borough Manager's Performance Evaluation. LYNCH moved to convene into executive session to discuss the Borough Manager's performance evaluation, a subject that qualifies for executive session as a matter that may tend to prejudice his reputation or character. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Peterson, Stephens, Bonney, Kaplan, and Lynch. Mayor Friend invited the Assembly members and Manager to join in the executive session. After the vote, Mayor Friend recessed the regular meeting and convened the executive session at 8:15 p.m. Upon returning from the executive session, Mayor Friend reconvened the regular meeting at 8:40 p.m. Kodiak Island Borough Assembly Regular Meeting Minutes July 17, 2014 Page 4 Page 9 of 109 *special Meeting of May 29, 2014 and August 14, 2014 AND Reg... AGENDA ITEM #5.A. LYNCH moved to increase the Manager's annual salary to $155,000 retroactive to January 1, 2014. ROLL CALL VOTE ON MOTION CARRIED FOUR TO ONE: Bonney, Kaplan, Lynch, and Peterson(Ayes);Stephens(No), CITIZENS'COMMENTS Judi Kidder spoke to the use of the Facilities Fund account for renewal and replacement projects. ASSEMBLY MEMBERS' COMMENTS Assembly member Stephens spoke to Ms. Kidder's comments regarding use of the Facilities Fund for projects. Assembly member Peterson thanked Major Bates for providing the invocation for Assembly meetings and commended Mr. Reinke for his dedication to Threshold Recycling Services. Assembly member Lynch thanked Red Cross of America for the update on its activities and urged other non-profit organizations to provide quarterly reports to the Assembly. Assembly members Lynch and Peterson congratulated Employee of the Quarter award recipient Jeanne Miller. Announcements Mayor Friend announced the next Assembly work session would be held on Thursday, July 31 at 7:30 p.m. in the Borough Conference Room. The next regular meeting was scheduled on Thursday,August 7 at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT KAPLAN moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Kaplan, Lynch, Peterson, and Stephens. The meeting was adjourned at 8:45 p.m. KODIAK ISLAND BOROUGH ATTEST: Jerrol Friend, Mayor Nova M. Javier, MMC, Borough Clerk Approved on: Kodiak Island Borough Assembly Regular Meeting Minutes July 17, 2014 Page 5 Page 10 of 109 *Special Meeting of May 29, 2014 and August 14, 2014 AND Reg... AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Special Meeting August 14, 2014 A special meeting of the Kodiak Island Borough Assembly was held on August 14, 2014, in the Borough Conference Room of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 8:09 p.m. Present were Deputy Presiding Officer Tuck Bonney and Assembly members Aaron Griffin, Chris Lynch, and Frank Peterson, Jr. Staff members present were Borough Manager Bud Cassidy, Engineering and Facilities Director Bob Tucker, Deputy Clerk Jessica Kilborn, and Assistant Clerk Angela MacKenzie. PETERSON moved to excuse Mayor Jerrol Friend and Assembly members Carol Austerman, Dave Kaplan, and Mel Stephens who were absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. CITIZENS'COMMENTS None. CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING A. Contract No. FY2015-13 Port Lions School Exterior Painting Project. LYNCH moved to authorize the Manager to execute Contract No. FY2015-13 to Carl's Drywall and Paint LLC of Homer, Alaska for the Port Lions Exterior Painting Project in an amount not to exceed $74,000. The contract was for the Port Lions School Exterior Painting project as shown in the construction documents prepared by Jensen Yorba Lott, Inc. The work included preparation and painting of an approximate 20,000 square foot single story, wood clad school facility. The work was scheduled to be completed by October 15, 2014. An invitation to bid was issued on July 17, 2014, the bid opening was held on August 6, 2014, and five bids were received. After reviewing bids, staff determined that Carl's Drywall and Paint was the lowest responsive bidder. The bid tabulation was provided. The project was funded by the Replacement and Renewal Fund (Fund 469) through which funds were allocated for the project by Ordinance No. FY2015-01 A. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Griffin, Lynch, and Peterson. ADJOURNMENT GRIFFIN moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Griffin, Lynch, Peterson, and Bonney. The meeting was adjourned at 8:14 p.m. Kodiak Island Borough Assembly Minutes August 14, 2014 Page 1 Page 11 of 109 *Special Meeting of May 29, 2014 and August 14, 2014 AND Reg... AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH ATTEST: Jerrol Friend, Mayor Nova M. Javier, MMC, Borough Clerk Approved on: Kodiak Island Borough Assembly Minutes August 14, 2014 Page 2 Page 12 of 109 `Special Meeting of May 29, 2014 and August 14, 2014 AND Reg... AGENDA ITEM #6.A. : Ogee Ole e/11,612,0r `/, '2 . firotlanratfon Li r)., DECLARING SEPTEMBER 8-14TH, 2014 SUICIDE PREVENTION WEEK L''' `,. . WIIEREAS, suicide is the third largest cause of death for 15-24 year olds and is the 10th leading - cause of death for people of all ages with one person dying by suicide every 13.3 minutes; and WHEREAS, in 2011, 143 Alaskans died by suicide and many never received effective behavioral •, health services, for many reasons including the difficulty of accessing services by healthcare t ' �' , , providers trained in best practices to reduce suicide risk, the stigma of using behavioral health treatment,and the stigma associated with losing a loved one to suicide;and WHEREAS, the Alaska Suicide Prevention Council representatives are dedicated to reducing the 4" � frequency of suicide attempts and deaths, and the pain for those affected by suicide deaths, through 1. research projects, educational programs, intervention services, and bereavement services. The Council urges all residents to:. 1. Recognize suicide as a significant public health problem in Kodiak and declare suicide prevention a Borough priority;and fl 2. Support the development of accessible behavioral health services implementing national best ' practices in reducing suicide risk for people of all ages and backgrounds; and t L�` 3. Acknowledge that no single suicide prevention effort will be sufficient or appropriate for all , i populations or communities; and '. 4. Encourage initiatives based on the goals and activities contained in the National Strategy for • /, Suicide Prevention, Zero Suicide of the National Acvan Alliance tar Suicide Prevention, and ° "]'he Way Forward by the Action Alliance's suicide attempt survivor task force;and s)._ WHEREAS, far too many Alaskans die by suicide each year, and most of these deaths are Iti } preventable; and ' ' NOW, THEREFORE, I, Jetrol Friend, Mayor of the Kodiak Island Borough, do hereby proclaim , ' : : September 8th through I4th, 2014,as"Suicide Prevention Week'" and urge Kodiakians to learn how they can help- because"Suicide Prevention Is Everyone's Business" , . • t 'J/trims rr/,o t 0 Lear hr/nw/n tc7 tar. OtTind rn l(MCC tbn sad In he Q eeA 1 Gtnt:. one Page 13 of 109 Suicide Prevention Week Proclamation AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH r AGENDA STATEMENT «: "s`+ SEPTEMBER 4, 2014 ". ; 'f-; ASSEMBLY REGULAR MEETING TITLE: Contract No. FY2015-07 Aerial Imagery Acquisition. ORIGINATOR: Paul Vandyke FISCAL IMPACT: Yes 97,930 FUNDS AVAILABLE: Yes Account Number: Various Amount Budgeted: $81,200 SUMMARY STATEMENT: This contract is for the acquisition of aerial imagery for the areas of Akhiok, Old Harbor, Ouzinkie, Salonie Creek, and the Afognak Island Area (including Shuyak Island). These areas have been targeted for collection this year as outlined in the GIS Strategic Plan and the Imagery Acquisition Plan. • Imagery in the GIS system is used on a daily basis by the Borough to create digital, hard copy, and online maps to support zoning, engineering, emergency planning, land use analysis, property addressing, and assessment efforts of all the Borough departments. • By collecting designated areas of the Borough each year, our imagery acquisition schedule maintains an even budget, ensures adequate and accurate coverage, and supports the efforts of the Assessing Department as they schedule their remote assessment trips. • This year's collection will be cost shared with other organizations, including US Fish & Wildlife, Afognak Native Corporation, and the forestry companies working on Afognak Island. These organizations will contribute$8,451.28 towards the acquisition. RECOMMENDED MOTION: Move to authorize the Manager to execute Contract No. FY2015-07 with Kodiak Mapping of Kodiak,Alaska for Aerial Imagery Acquisition in an amount not to exceed$97.930. Kodiak Island Borough Page 14 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1. Kodiak;island Borough;,' x � w Memo To: Honorable Mayor and Assembly Members Thm: Bud Cassidy,Borough Manager / Thru: Karl Short,Finance Director I Paul VanOyke,IT Supervisor /7 1/1) Data: 71712014 Re: 2014 Imagery Acquisition with Kodiak Mapping,Inc. I have been working with our two remote sensing contractors, E-Terra and Kodiak Mapping to finalize our 2014 imagery acquisition needs. These vendors were chosen as a result of the 2013 Remote Sensing RFP released by the IT department to meet the Borough's remote sensing needs for FY2014 Ihru FY2018. The Borough has chosen to use Kodiak Mapping to fill our 2014 imagery acquisition needs. The areas that will be collected this year are:Akhiok,Old Harbor,Ouzinkie,Salonie Creek(High Resolution)and the Afognak Island Area (Medium Resolution). Our annual imagery collection areas have been planned in cooperation with the Assessing department to coincide with their schedule of remote trips. The imagery is collected the year before their trip and it is used in the mission planning process to identify which areas need to be revisited. This saves time and money if properties haven't significantly changed or if new structures are identified in the imagery that need to be visited. The GIS Strategic Plan outlines many of the benefits of having a regularly occurring imagery collection plan,including supporting zoning, engineering, emergency planning, land use analysis, property addressing and disaster preparedness. Using the GIS Strategic Plan and Imagery Acquisition plan,the IT department worked with other Borough departments to identify the area of interest for this year's remote sensing collection. The IT department has been working closely with other interested cooperators in the Kodiak GIS User group to outline a collection plan. The Borough's needs call for collecting imagery in the remote areas of the Kodiak Archipelago within two miles of the coastline. Working with other interested parties,a collection plan to completely cover Alognak Island with imagery has been determined to be beneficial to all parties involved. The other cooperators who have been identified as contributors to the project are:U$Fish 8 Wildlife Service,Afognak Native Corporation and the forestry companies currently working on Afognak Island. They have made verbal commitments to reimburse the Borough for the acquisition and processing costs associated with the collection of data outside the Borough's primary area of interest,the two-mile coastline buffer. We have chac.n to collect the Afognak Island area,in medium resolution(18"pixels)with Kodiak Mapping because the aerial imagery technology that they will be using will Mow us to create additional remote sensing products. extending the value of the investment made in acquisition. The decision to collect this area with aerial imagery over satellite imagery has increased the cost of the project by$10,943.00, The commitments for reimbursement of the Afognak Imagery amount to$8,451.00. 1 Page 15 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1. The decision to use aerial imagery technology to collect the remote area this year is based on the revised plan to completely collect all of Afognak Island with additional cooperators. Aerial imagery will provide individual discrete images that can be used to create a digital elevation model of the island. We are currently in possession of this data for Kodiak Island and it is very useful for analysis inside our GIS. This year's collection includes an option to collect the Salonie Creek drainage area for$11,200.00. The area has been identified as a potential gravel extraction area for the Borough in the past. The current lease for gravel with Brechan Enterprises in the Bells Flats tracts expires in 2020. Any development of the Salonie Creek drainage will require this data. This portion of the contract will be paid for by the Borough's Resource Management budget. The project casts are as folbws: Mobilization and Control $15,000.00 Akhiok $7,800.00 Old Harbor $9,100.00 Ouzinkie $0.00' Salonie Creek $11,200.00 Afognak Island Area $54,830.00 Subtotal $97,930.00 Cooperators(Afognak Island collection) ($8,451.00) Resource Management Budget(Salonie Creek) ($11,200.001 General Fund Expenditure 578.27920 'Kodiak Mapping has collected the Ouzinkie community this year under another project and is making it available to the Borough at no additional expense. •Page 2 Page 16 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1. PROFESSIONAL SERVICES AGR EEM ENT THIS AGREEMENT made this day of July 2014,by and between the Kodiak Island Borough(Kill)and Kodiak Mapping,Ine(KMII),hereinafter called the Contractor. \V I'I'N ES S E'f II: That the KIB and Contractor for the consideration hereinafter recited agree as Follows: I. Project. The Contractor agrees to perform all services necessary for the completion of aerial imagery and L1DAR acquisition as identified in the Contractor's proposal dated May 31,2013 and one`Task Order Response and Cost'proposal dated July 2"l,2014 The services provided shall be of professional quality,to the degree of skill and diligence normally employed by professional contractors or consultants performing the same or similar services at the time said services are performed. 2. Joh Commencement and Performance. The contractor will commence work on this project after the 1st day of July 2014. 3. Project Manager.The project manager shall he the IT Supervisor of the Kodiak Island Borough or his designee. 4. Compensation. The Kodiak Island Borough agrees to pay to the Contractor as compensation for services an amount not to exceed the amount of$97,930.00. 5. Payment. All requests for payment shall be for work completed unless otherwise agreed to by KIB_ the Contractor shall provide any additional information to KIB which may be reasonable in support of any payment request. Monthly invoices shall he delivered to KIB no later than the end of the month and shall be paid within thirty (30) days from the date of the invoice unless KIB shall notify the Contractor in writing of its reason for not making payment of the sums requested. A service charge of one and one half percent (1.5%) per month may be charged on balances not paid by KIB within the terms stated above. 6, Indemnification. The Contractor specifically obligates himself to the Kodiak Island Borough in the following respects to wit: (1)to indemnify the Kodiak Island Borough agaios{,and save it harmless from any and all thralls. suits, or liability, on account of any negligent act or omission of the Contractor, or any of his officers, agents, employees or servants:(ii)to pay for all materials furnished and services performed under this Agreement. 7. Insurance. (a)Contractor shall at all limes,at its own expense,keep in force the following described insurance for protection against the claims of employees or other persons_ insuring both the Contractor and the Kodiak Island Borough against liability that may scenie against them or either of them in connection with Contractor's performance under this assignment (I)Insurance in at least the required statutory amounts,covering claims under Worker's Compensation, disability benefits and other similar employee benefit acts: (2)Public Liability Insurance covering bodily injury_death,and property damage with combined single limit of not less than$2 million;and (3)Pro less ion at Liability Insurance in an amount of not less than$I million. (h)If Contractor fails to comply with the insurance requirements of this Agreement,the Kodiak Island Borough may terminate the Agreement Ott ten(10)days written notice, (c) Contractor covenants to maintain all insurance policies required in this Agreement for the period of time in which a person may commence a civil action as prescribed by the applicable statues of limitations_The coverage required Page 17 of 109 Contract No. FY2015-07 Aerial imagery Acquisition. AGENDA ITEM #13.A.1. by this Agreement shall over all clams arising in connection with the performance of Contractor under this Agreement.whether or not asserted during the term of this Agreement and even though judicial proceedings may not be commenced until after the expiration of this Agreement; (d) If Contractor is sell-insured the Kodiak Island Borough will require a statement to that effect; (c) Certificate of Insurance for liability and errors and omissions insurance.especially for Contractor acting as agent (n/a ifself insured);and (I) Kodiak Island Borough must be named as"Additionally Insured". S. Claims. (a)Partial payments for work performed under this Agreement will equal the value of the work done by the Contractor at the agreed price, less the sum of previous payments as provided above; provided that the Contractor is not indebted to the Kodiak Island Borough or anyone else for professional services,Cringes,taxes,supplies,materials, equipment rental or other proper charges against the services covered by this Agreement The Contractor will,upon completion of the Scope of Services and before final payment, furnish the Kodiak Island Borough with reasonable evidence that all services, labor, materials and equipment have been paid for in full. (b)The Contractor must notify the Kodiak Island Borough or its agent of any and all claims for costs in excess of the contract amount within ten(10) days of incurring such cost 9. Chances and Modifications. (a)The Kodiak Island Borough may,at any time by written order signed by the Project Manager of the Kodiak Island Borough, make changes in the specifications for services hereunder or in the project schedule. Any additions or reductions to the amount of this Agreement resulting from authorized changes whether initiated by Contractor or the Kodiak Island Borough must be agreed upon in writing by both parties hereto, subject to the contract and sale provisions of the Kodiak Island Borough Code. (h)The cost or credit to the Kodiak Island Borough resulting from a change in the services of in the project schedule shall be determined as follows: (I) by mutual acceptance of a lump sum properly itemized and supported by sufficient substantiating data to permit evaluation;or (2)by the hourly'fees stated in the Contract Documents or subsequently agreed upon. 10. Prosecution of NVork. The Contractor shall prosecute the work in a prompt and diligent manner whenever such work or any part of it becomes available,in order to promote the general progress of the entire Project. Upon written request by the Kodiak Island Borough,the Contractor shall furnish to the Kodiak Island Borough such evidence as the Kodiak Island Borough may require relating to the ability'of the Contractor to complete the Project 11. Delays. In the event the Contractor's performance is delayed or interfered with by acts of the Kodiak Island Borough,or any other justifiable cause beyond the control of the Contractor,he may request an extension of time for the performance of same. 12. Approvals.The Contractor shall obtain and pay for all permits, licenses and official inspections made necessary by his work,and shall comply with all laws,ordinances and regulations bearing on his work and the conduct thereof. 13. Stop Work. (a) If the Contractor fails to correct defective services as required herein or persistently fails to carry' out the project in accordance with the Contract Documents, the Kodiak Island 13urough, by a written order signed personally'or by an agent may order the Contractor to stop work.or any portion thereof Wild the cause for such order has been eliminated;however,this right of the Kodiak Island Borough to stop work shall not give rise to any duty on the part of the Kodiak Island Borough to exercise this right for the benefit of the Contractor or any other person or entity. (b) If the Contractor defaults or neglects to carry out the work in accordance with the Contract Documents and fails withm fourteen (I4) days after receipt of written notice from the Kodiak Island Borough to commence and continue correction of such default or neglect with diligence and promptness,the Kodiak Island Borough may,after seven(7) days billowing receipt by the Contractor of an additional written notice and without prejudice to any other remedy it may have,make good such deficiencies but use its best efforts to mitigate the cost of curing such default. Page 18 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1. in such case an appropriate change order shalt be issued deducting from the payments then or thereafter due the Contractor the cost of correcting such deficiencies, including compensation for the Project Manager's additional services made necessary by such default,neglect or failure. 14. Payments Withheld. (a)The Kodiak Island Borough may withhold payments front the Contractor for any of the following reasons: (I)The application for payment misstates the amount of services completed; (2)Defective services not remedied; (3)Third party claims filed or reasonable evidence indicating probable filing of such claims; (4) Failure of the Contractor to make payments properly to consultants and subcontractors or for professional services,materials or equipment; (5)Reasonable evidence that the project cannot be completed for the unpaid balance of the contract sum; (6)Reasonable evidence that the Project wilt not be completed within the contract time;or (7)Persistent failure to pertbrm ihe set vices in accordance with the contract documents. IS.'Pima (a)Definitions: I. unless otherwise provided,the contract time is the period of time allotted in this Agreement for substantial completion of the project. 2 the date of commencement of the project is the date established in this Agreement as set forth above. 3. the date of substantial completion of the project or designated portion thereof is the date certified by the Project Manager when the project is sufficiently complete,in accordance with the Contract Documents,so the Kodiak Island Borough can utilize the project or designated portion thereof for the use for which it is intended 4 the date of final completion is the date that the Kodiak Island Borough certifies either orally or in writing that the project is finished. 5. the term`day",as used in the Contract Documents_shall mean calendar day unless otherwise specifically designated. a all Gee limits set forth herein are of the essence in this Agreement. 16.Final Completion and Final Pavrhent. When project is complete as determined by the Kodiak Island Borough,the Kodiak Island Borough will cause a final payment to issue and make payment to the Contractor within thirty(30)day from the date that the project was certified as finally complete on the conditions set forth below. 17.Termination and Default. (a) If the Contractor is adjudged a bankrupt entity,or if he makes a general assignment for the benefit of his creditors, or if a receiver is appointed on account of his insolvency. or if he refuses or fails. except in cases for which extension of time is provided, to supply enough properly skilled professionals or proper services,or if he fails to make prompt payment to subcontractors or for materials or labor,nr persistently disregards laws_ordinances, rules, regulations or orders of any public authority having jurisdiction,or otherwise is guilty of a violation of a provision of this Agreement,then the Kodiak Island Borough may. without prejudice to any right sir remedy and after giving the Contractor seven days' written notice, terminate the employment of the Contractor and Page 19 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1. take possession of all materials and documents prepared by the Contractor in connection with the Project,and may finish the work by whatever method it may deem expedient. In such case, the Contractor shall not he entitled to receive any further payment until the work is finished. (h)lithe unpaid balance of the contract sum exceeds the costs of finishing the Project, including compensation for the Project Contractor's additional scn'ices made necessary thereby,such excess shall be paid to the Contractor. If such costs exceed the unpaid balance,the Contractor shall pay the difference to the Kodiak Island Borough. The amount to be paid to the Contractor or to the Kodiak Island Borough_ as the case may be, shall he certified by the Project Manager, upon application, and this obligation fur payment shall survive the termination of the Contract IS. Assignm cnt. This Agreement shall not be assigned by Operation of law or through negotiated Agreement by the Contractor without the written permission of Kodiak Island Borough. However, subcontracting portions of the Project to be performed pursuant to this Agreement shall not he considered an assignment for the purposes of this Agreement. 19. Waiver. Failure of the Kodiak Island Borough or the Contractor to enforce a specific section of this Agreement against one another or to enforce a particular demand of the Kodiak Island Borough or the Contractor made pursuant In the terms of this Agreement shall not effect a waiver of any of the Kodiak Island Borough's or the Contractors rights and powers as set forth in this Agreement. 29.Written Notice. Written notice shall he deemed to have been duly served if delivered in person to the individual or member of the firm or entity or to an officer of the corporation for whom it was intended,or if delivered at or sent by registered or certified mail to the last business address known to him who gives the notice. 21. Integration. The Agreement and the referenced documents represent the entire and integrated agreement between the parties hereto and supersedes all prior negotiations,representations,or agreements,either written or oral. 22. Notice. Written notice pursuant to this Contract shall be deemed delivered to either party if hand delivered to a superintendent or officer of a party or mailed to the parties at the following addresses: Kodiak Island Borough Kevin Quinn,President Office of the Manager Kodiak Mapping,Inc. 710 Mill Bay Road 536 Ii_Fireweed Ave. Kodiak.Alaska 996 1 5-6398 Palmer,AK 99 64 5-662 5 23. Kodiak Island Borough Furnished Data. Kodiak Island Borough will provide to the Contractor all data in Kodiak Island Borough's possession relating to the Contractor's services on the Project. The Contractor will reasonably rely upon the accuracy,timeliness,and completeness of the information provided by Kodiak Island Borough. 24. Reuse of Project llocu cents. All reports,documents and other deliverables of the Contractor,whether in hard copy or in electronic form, are instruments of service for this Project.whether the Project is completed or not. Reuse on another project,change, or alteration by Kodiak Island Borough or by others acting through or on behalf of Kodiak Island Borough of any such instruments of service without the written permission of the Contractor will be at Kodiak Island Borough's sole risk. 25. litigation Assistance. The Scope of Services does not include costs of the Contractor for required or requested assistance to support prepare. document, bring, defend or assist in litigation undertaken or defended by Kodiak Island Borough. All such Services required or requested of the Contractor by Kodiak Island Borough,except for suits Page 20 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1. or claims between the parties to this Agreement, will he reimbursed as mutually agreed, and payment for such Services shalt he in accordance with Section 5,unless and until there is a finding by a court or arbitrator that the Contractor's sole negfigcnce caused Kodiak Island Borough's damage. 26. Certification. The Contractor certifies that it is not debarred, suspended, proposed tin debarment or declared ineligible for work with the State of Alaska. Contractor shall notify the Kodiak Island Borough within five (5) working days of any such action brought against the Contractor during the term of this Agreement. The terms of this Agreement shall he from to 3I December,2014 KODIAK ISLAND BOROUGH CONTRACTOR By: _ Bs Charles Cassidy,Borough Manager ATTEST: Title Nova M.lacier,CMC Borough Clerk Page 21 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1. +� 536 E.Fireweed Ave. K'. �A K Tel: 596455628 gadol Tel'.E.Fire eed """ www: odic• a m wing •M A P P I N G . PR;is' .. ;#. KODIAK ISLAND BOROUGH IMAGERY AND LIDAIZ DIGITAL IMAGERY AND LIDAR TASK ORDER RESPONSE AND COST Juts 2,2014 Mr.Paul Vandyke IT Supervisor,Kodiak Island Borough 710 Mill Bay Road,Room 230 Kodiak,Alaska 99615 Mr.Vandyke, Pursuant to the ongoing relationship established by Kodiak Mapping Inc.'s(KMI)response to the Kodiak Island Borough's 2013 Remote Sensing RFP,KMI has prepared a technical evaluation of your scope of work accompanied with a cost proposal. We look forward to the possibility of working with you on this project,and we're excited to work to- gether with the Kodiak Island Borough to develop future solutions to your data needs. Regards, n to 4 . lais 4.4+ Kevin Quinn President Kodiak Mapping,Inc. Page 22 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1. PROJECT ABSTRACT k'sf' Kodiak Mapping,Inc. (KMI)was tasked with planning the aerial acquisition Digi- tal Imagery and LiDAR for various communities and regions in the Kodiak Island archipelago.The area of interest includes,Akhiok,Old Harbor,Ouzinkie, Salonie Creek,and Afognak Island. APPROACH &PLANNING , I KMI has prepared the following project parameters founded on our knowledge of the project goals and your requested specifications. Location Ortho Resolution Mapping Capability Akhiok 0.5-foot pixel 2-foot LiDAR Derived Old Harbor 0.5-foot pixel 2-foot LiDAR Derived Salonie Creek 0.5-foot pixel 2-foot LiDAR Derived Ouzinkie 0.3-foot and 0.8-foot pixel 2-foot LiDAR Derived Afognak Island 1.5-foot pixel 5-foot Image Derived • Ouzinkie ortho imagery will be 0.3-foot pixel in the immediate vicinity of the new airport with a supplemental 0.8-foot pixel ortho of the western 2/3 of Spruce Island. Aerial Photography KMI will collect digital metric quality 4-band(R,G,B,NIR)imagery for this project. With the exception of Ouzinkie and Afognak Island (image resolutions stated above), the digital imagery is planned at a resolution capable of generating a 0.50-footpixel orthophoto. LiDAR Collection In addition to the digital imagery we will simultaneously collect a LiDAR derived surface with a native capability to generate 2-foot contour interval topographic mapping.Simultaneous LiDAR data will not be collected for Afognak Island. Page 23 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1. Project Control KMI intends to utilize our existing control network for the majority of this pro- ject.The communities of Akhiok and Old Harbor will he controlled utilizing con- trol from previous projects in those communities. Ouzinkie will be controlled uti- lizing control from a current 2014 project we have in the vicinity. KIB is responsible for providing the ground control for Salonie Creek and Afognak Island.KMI will assist the borough (on site) in an advisory capacity on the implementation of this control. KMI will also be responsible for processing the control values collected by the Borough. Salonie Creek will require S control points and 2 vertical cross sections. Afognak Island will require a total of 11 control points.These points can be estab- lished as traditional photo panels or post photo ID locations(to be determined at the time of NTP) If local CORS data is not available, KMI will operate a minimum of one GPS base station,in the vicinity of each project area. SCHEDULE&TIMELINE _. The LiDAR and aerial photography is planned for acquisition during the summer of 2014 during snow free conditions. The ground survey schedule will be determined at the time of NTP. The Data production phase of the project is expected to take 8 weeks from the date of successful acquisition and suitable ground control. DELIVERABLES KM)will provide the following products for this project: Location Orthophoto LiDAR Data-set Akhiok 0.5-foot pixel LiDAR-All Points-LAS Format Old Harbor 0.5-foot pixel LiDAR-All Points-LAS Format. Salonie Creek 0.5-foot pixel LiDAR-All Points-LAS Format Ouzinkie 0.3-foot and 0.8-foot pixel LiDAR-All Points-LAS Format Afognak Island 1.5-foot pixel Page 24 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1. PROJECT ESTIMATE * °•••-•..... - .. Component Cost Mobilization&Control $15,000.00 Akhiok $7,000.00 Old Harbor $9,100.00 Salonie Creek $11,200.00 Ouzinkie 00.00 Afognak Island $54,830.00 Total $97,930.00 Thank you for the opportunity to provide possible solutions for your project.If you have any questions re- garding this proposal please contact me directly. Best Regards, Ker4?� tyt,.s f41+ Kevin Quinn President Kodiak Mapping,Inc. Page 25 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1. Kodiak Island Borough rel � 4/. • GIS -tat.' -'.c Plan q II 4) October 2013 ' 1 • to a +ter t: gt')0450 1' Maya Daunt GI5 Analyst October 2013 Page 26 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1. FABLEE OF CONTENTS • 2 Maya Oaorio GIS Analyst October 2013 Page 27 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1. 1. EXECUTIVE SUMMARY• PURPOSE This Geographic Information Systems(GIS)strategic plan establishes direction and priorities for the Kodiak Island Borough to provide accurate,timely,and high quality geographic information to support informed decision making by government,businesses,and citizens. Specifically,this plan provides a roadmap to: • Increase the accuracy of GIS data • Improve effectiveness and efficiencies • Expand access to GIS mapping,services,and data GOALS • Develop tools,workflows,and strategies to increase quality and accuracy of GIS data Expand internal and external access to GIS through-web mapping applications,desktop GIS,and mobile applications. ,. Develop a GIS system infrastructure to leverage GIS efficiencies,reduce costs,and streamline workflows. Promote the use of GIS standards and best practices,including the creation of metadata for all data layers. 3 Mara Daueio GIS Analyst October 2013 Page 28 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1. 2. BACKGROUND 2.1 GIS PROGRAM MISSION STATEMENT The Kodiak Island Borough GIS mission is to provide accurate,consistent,accessible,and comprehensive GIS data,infrastructure,and services to support effective decision making and management of assets,and to meet the unique needs of the Kodiak Island Borough and the communities we serve. 2.2 GIS PROGRAM HISTORY r; In 2002,the Borough invested in GIS software and contracted to have existing parcel data converted from AutoCAD to GIS. The Borough's 20042008 Strategic Plan advocated for a GIS for the Borough"in order to facilitate its tax collection and planning obligatitzns and to make information`accessible to citizens and Borough employees"(Alaska Map Science,2004:7). In 2004,a GIS needs assessment recommended:increased,efficiency of the GIS;increased use of the GIS;clean up and documentation of the data filing system;and improved access to GIS data (Ibid,2004: By 2005,GIS beta mooed from Community Development to Ito account for increased data storage needs.. As of 2013,the Borough has implemented specific recommendations from the needs assessent,,specifically;acquisition o m f additional GIS data,including orthoimagery and elevation data)provision of,access to 615 data th laugh the Internet;in-house GIS skill 'development;establishment of,a Property Steering Committee to provide direction;production of mapbooks and an Urban Azoning map;documentation of a GIS procedure to produce public hearing notices;and become inependent of AutoCAD, The Kodiak Island Borough's Strategic Plan for the years 2013-2017 outlines specific goals related to 6I5;including providing access to a fully functional web GIS with the following layers: trails,wetlands,lanchrnamerihip,and evacuation plans,among others.The Plan also calls for: extending the base map layer beyond the road system to include the entire borough;further synchronizing GIS with the property records database maintained in Assessing;setting up a web server to which the database will be copied nightly,giving the public continuous access to current data and user-defined maps;continuing to audit the Borough's data layers and parcel information in the GIS and PACS database;and investigating an aerial survey baseline to be used to help lower costs for annual remote re-inspections(Kodiak Island Borough,2013:8-10). In 2013,there is a web GIS containing bay names and parcels joined to the PACS database to display ownership information.An imagery acquisition proposal written by the 615 Analyst was approved by the Property Steering Committee to acquire aerial imagery for the road system and 4 mare wono GIS Analyst Gather 2M3 Page 29 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1. satellite imagery for Assessing's remote assessment areas on a regular basis.Multiple GIS layers are maintained and published,including zoning,addresses,roads,election precincts,and parcels,among others.Numerous map products are published using this data,including mapbooks for emergency responders,an Urban Area zoning map,street and address maps for the Urban Area and Bells Flats,election maps,and service area road maintenance maps.The Borough coordinates a GIS Users Group composed of local GIS users from various organizations that meets monthly. 5 Maya Daurio GIS Analyst October 2013 Page 30 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1. -57 CURRENT STATUS 3.1 ORGANIZATION GIS is currently within the IT Department and guided,in part,by a Property Steering Committee. There is one full time GIS staff person,the GIS Analyst,who Is supervised by the IT Supervisor. There are three GIS users in Community Development,the two Associate Planners and the secretary,who all have access to desktop GIS.The Planners use zoning and land use templates created by the GIS Analyst,and the secretary uses a public hearing notice template created by the Analyst. Training is provided by the Analyst when the 615 software is upgraded. There are four GIS users in Assessing,all of whom use a template created by the GIS Analyst to prepare for remote assessment trips and other property questions:These users are:the Assessor,the Appraiser,and two Assessor Technicians. Nearly all other Borough employees access GIS through an interactive web mapping application. 3.2 SYSTEM INFRASTRUCTURE The Kodiak Island Borough GIS primarily uses multi-level Esri li en3es(Desktop Basic,Desktop Standard,Desktop Advanced)at individual workstations. INSERT PAUL'S WORDING HERE. • • • 6 M,,ya Oau GIS Analyst October 2013 Page 31 of 109 Contract No. FY2015-07 Aerial imagery Acquisition. AGENDA ITEM #13.A.1. 3.3 DATA HOLDINGS The Kodiak Island Borough is the default geospatial clearinghouse for the region and maintains, receives,and distributes multiple data sets. The Borough maintains both vector data (addresses,parcels,roads)and raster data(LiDAR,orthorectified aerial imagery,IfSAR). Vector data is usually stored as shapefiles or as feature classes within a geodatabase. No inventory of data has been done,but a primary geodatabase named Production is used internally to populate GIS templates with data layers and also is published to the website as a downloadable zipfile. Reference a detailed list of available data layers within Appendix A 3A WEB MAPPING APPLICATIONS AND ONLINE GIS DATA • Kodiak Island Borough GIS Website • http://www.kod i a kak.us/index.aspx?NiD=339 The Kodiak Island Borough website contains a Map Center webpage,which provides a brief introduction to GIS mapping,links to an online,interactive map where users can query property assessment and ownership information associated with parcels,publishes a base geodatabase available for download,and publishes PDF maps representing various GIS data layers. Reference a list of available maps for download within Appendix B. 7 Maya Oaurio Gs Analyst October 2013 Page 32 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1. 3.5 GIS STAKEHOLDERS The Kodiak Island Borough GIS stakeholder community includes internal and external governmental agencies,nonprofit groups,businesses,and the general public.The various stakeholders have diverse GIS data,application,and service needs,which merit consideration in order to provide effective regional GIS resource management and informed decision making (Frederick County Government,2011:7). KODIAK MUNICIPAL STATE/FEDERAL INDEPENDENT PUBLIC ACCESS - ISLAND GOVERNMENTS GOVERNMENT AGENCIES BOROUGH Assembly City of Kodiak AK DOT Atognak Native Internet map ping Corporation applications Managers Office City of Ousinkie USFWS Leisnoi Data downloads Clerk's Department City of Akhiok A DOG Konlag,Inc. ' Digital and har/copy ma Ps Finance Department City of arsen Bay 050,5 sorian tribe or • Kodiak Community City of Karluk USCG - Realtors Development Department Engineering/Facilities City of Old Harbor • DNB Department '. Assessing City of Port Lions BLM ' • •Department IT Department N Alaska Mapped Emergency Services Parks and Recreation Committee 8 Maya Daum GIS Analyst October 2013 Page 33 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1. 4. OBJECTIVES AND GOALS 4.1.DEVELOP THE QUALITY OF GIS DATA AND SERVICES 4.1.1.INCREASE THE ACCURACY OF GIS DATA LAYERS Identify GIS data layers that require higher accuracies for stakeholder use and application development and formulate a plan to achieve those accuracies. Goals • Audit and rebuild cadastral(parcel)data by correcting the geometry of the parcels,ensuring the accurate geographic location of the parcels,and auditing the loin between the parcels and the Property IDs generated in PACS. • Integrate hydrography data among NHD,ADFG's anadromous waters catalog,and the Borough's internal hydrography data. • Improve address data by creating address points in place'of annotation,using geocoding to document an address range for each street.Also assign each address a unique ID. • Improve street centerline data'by integrating Borough data with the most current AK DOT street centerline data. • Audit zoning ordinances to create a comprehensive zoning layer for the Borough. • Audit the lot layer to ensure it is accurate and up-to-date. 4.1.2.DEVELOP TOOLS AND WORKFLOWS TO IMPROVE GIS DATA Develop tools and workflows to improve GIS data layers,the production of maps,and the organization and distribution of data. Goals • Use scripts or models to automate a process wherein GIS databases are updated nightly to reflect daily changes to data. • Use scripts or models to automate a process where web mapping applications are updated nightly to reflect daily changes to data. • Use scripts or models to automate a workflow where parcel data is joined with the latest version of PACS data on a nightly basis. • Develop workflows to publish standard,static map products as web mapping applications using Esri's ArcGIS Online for Organizations. 9 Maya Daurio GIS Analyst October 2013 Page 34 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1. 4.2.EXPAND ACCESS TO GIS 4.2.1.DEVELOP NEW G15 DATA LAYERS Identify GIS data layers that are necessary to meet GIS stakeholder needs and enable provision of additional services. Goals • Create a data layer inventory to identify and document what data we have. • Acquire aerial and satellite imagery on a regular besis as identified in the Imagery Acquisition Proposal IDaurio,20131 and prioritized!lithe Borough's strategic plan (Kodiak Island Borough,2013:2-10). • Use a GAS to map fire hydrants in all municipalities of the Borough. • Acquire and map utility information for aII municipalities of the Borough as well as the Coast Guard Base. • Use LiDAR or feature extraction or digitizing to create a building footprint layer to aid in assessing and other applications. • Create an Emergency Service Zone layer for use in emergencies and in preparation for Next Gen 94-1. ' • Densify and document the co ntrol point network and"publish to a web mapping application. • Create'a lot layer exported from the parcel fabric and publish to a web mapping application. • 42.2-DEVELOP ADDITIONAL WEB MAPPING APPLICATIONS Goals Implement the development of web mapping applications to increase external and internal user access to data and services maintained in GIS. • Enhance the current Kodiak Island Borough 6I5 website by adding additional layers such as streets and creating additional query capabilities. • Use Esri's ArcGIS Online for Organizations and their templates to create a GIS website. • Migrate relevant data to Esri's Local Government Information Model geodatabase. • Use Esri's Local Government Information Model map and app templates to publish utility,land records,elections,fire service,law enforcement,emergency management,planning and development,facilities,address,and public works maps as web mapping and mobile applications. 10 Maya Oaurio CIS Analyst October 2013 Page 35 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.4.1. 4.3.DEVELOP A GIS SYSTEM INFRASTRUCTURE 4.3.1.DEVELOP STORAGE AND MULTI-USER INFRASTRUCTURE Research and develop a plan to store,access,and manage spatial data within a Relational Database Management System(RDBMS). Goals • Research the advantages and disadvantages of ArcSDE to manage relationships between spatial data and the RDBMS,multiuser functionality,avid versioned editing. 4.4.PROMOTE GIS STANDARDS AND BEST PRACTICES 4.4.1.DEVELOP A DATA FILING STRUCTURE Identify an appropriate data filing structure for vector and raster data. Goals - • Consult the proposed data filing structure in the Bo`rough's 2004 GIS Needs Assessment (Alaska Map Science,2004:37)to determine its relevance and appropriateness. • Create multiple databases to store read-only production data,editable core layers, editable non-core layers,and raster data,respectively. 4.4.2.DEVELOP AND MANAGE GEOSPAiIAL DATA USING STANDARDS AND BEST PRACTICES Follow existing,national standards in acquiring,analyzing,and managing data. Goals • Create metadata fo"r all existing data layers and develop a workflow to update all new data layers as they are created. • Follow industry and Federal Geographic Data Committee(FGDC)standards in acquiring new imagery and to ensure adequate accuracy. • Use documented,national standards and best practices to guide GIS applications regarding addressing,plat regulations,land records,and natural resource management, among others. • Use spatial data distribution best practices to publish data in the oldest ArcGIS geodatabse(GDB)version that supports the originally developed functionality,the 11 Maya Daurio GIS Analyst October 2013 Page 36 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1. newest ArcGlS GOB version.and shapefle and KSAL for vector data and Bll or ASCII for raster data(Stump,2023:2). • 12 May Daum CIS Analyst October 3013 Page 37 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.4.1. APPENDIX A:SELECTED LIST OF DOWNLOADABLE GI5 BASE DATA Data Download Website:http://www.kodiakak.us/index.aspx?NIDa339 • Data File Type or Extent Addresses Annotation Block numbers Annotation Lot numbers Annotation City Limits City of Kodiak 2 ft contours Kodiak Urban Area 50 ft contours Kodiak Island Borough Emergency Assembly Areas Kodiak Urban'Area and Womens Bay Fire Hydrants Kodiak Urban Area Docks Kodiak Urban Area Landfill Greenbelt nja Tsunami sirens .Road System Alaska coastline - State of Alaska Precincts. i. .... Election Prec Road System KW Geographic Names ' . Kodiak Island Borough KIB Selected Geographic Nanies Kodiak Island Borough KIB Boundary Kodiak Island Borough KIB Coastline(alxo 100&200 ft buffers) - ,Kodiak Island Borough Lakes -, Kodiak Island Borough _.... . Land Use Kodiak Island Borough Parcels - Kodiak Island Borough Rivers Kodiak Island Borough Roads Kodiak Island Borough School Attendance Boundaries" Kodiak Urban Area Schools Kodiak Urban Area and Coast Guard Base Sections Kbdiak Island Borough _.oroug Streams Kodiak Island Borough Subdivisions Kodiak Island Borough _ Townships .. Kodiak Island Borough Uncorrstructed ROWs Kodiak Urban Area Zoning I Kodiak Island Borough 13 Maya Oaurso Gil Analyst October 2013 Page 38 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1. APPENDIX B:SELECTED PUBLICLY AVAILABLE PRINTED MAPS MAP TITLE PDF SIZE • COST • Kodiak Urban Area Zoning Map 36"x 84" $21.00 Kodiak Urban Area Mapbook $20.00 Womens Bay Mapbook $20.00 Kodiak Urban Area Address Map 36"x 84" $21.00 Village Profile Maps 24 x 36(20) $120.00(Ind.$6) Marine Topo Map 36"x60" $30.00, Bathymetric Topo Map 36"x60" $30.00 Marine Topo Map 21.5"x36" $10.50 Bathymetric Topo Map 21.5"x36" $10.50 Kodiak Urban Area and Womens Bay 24"x48" $8.00 Street Map • Kodiak Island Borough Election 36"x72" $18.00 Precinct Map 14 Maya Dan rio GIS Analyst October 2013 Page 39 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #11A.1. REFERENCES Alaska Map Science.Kodiak Island Borough OS Needs Assessment Report-Anchorage:Alaska Map Science,2004.Print. Alaska Mapped.Alaska Geospatial Strategic Plan.Fairbanks:University of Alaska Fairbanks,2012.Web. 30 Sep.2013. Applied Geographies,Inc.Strategic Plan Guidelines.Washington,DC:United State Geological Survey, 2009.Web.30 Sep.2013. Daurio,Maya.Kodiak Island Borough Imagery Acquisition Proposal.Kodiak:Kodiak Island Borough,2013. Print. Financial and Information Services Department.Geographic Information System(GIS)Strategic Plan. Tigard:City of Tigard,2006.Web 02 Oct.2013. Frederick County Government.Geographic Information Systems Strategic Plan 2011-2015.Frederick: Frederick County Government,2011.Web.02 Oct.2013. Geographic Technologies Group,Inc.Gebgiophic information System Strategic Plan.Spotsylvania: Spotsylvania County,2005.Web.03 Oct.2013. Kodiak Island Borough.Kodiak Island Borough'Strotegic.Plan(Fiscal years 2013-2017).Kodiak:Kodiak Island Borough,2013.Print. Krucoff,Barney.GI5 Strategic Pion.Washington,DC: Office of the Chief Technology Officer,2008-Web. 30 Sep.2013. Palmer,Gary.The Towti of Farragut Tennessee Geographic Information System Services Strategic Plan FY 2010-2011.Farragut:The Town of Farragut Tennessee,2010.Web.30 Sep.2013. Leach,Tim.Proposal to Create an Enterprise GIS Strategic Plan.Spokane:Tim Leach GIS,LLC,2008.Web. 30 Sep.2013. State of Alaska Geographic Information Advisory Committee,Geographic Information System Strategic Plan,Juneau:Office of the Lt.Governor,2000.Web.03 Oct.2013. Stump,Chris.Best Practices and Standards.'Spatial Data Distribution,Helena:Montana Association of Geographic Information Professionals,2013.Web.09 Oct.2013. Woalpert,Inc.615 Strategic Plan.Kirkland:City of Kirkland,2005.Web,02 Oct.2013, 15 Maya Daurc GIS Analyst October 2633 Page 40 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. ACENOA ITEM 013 A.1. — Satellite Imagery 1) __ 2013 —J °~ E....�.,_.- 2014 �- fly . L 2015 1' 2016 f I,� J 1 . C ' ik r1 If 1 1 fr l='fir '," . _.,,Eric;. � " €�.+ ....� I ' Tr F :f t 1l Y,t=a q� 074 "sa ■ la. :1 tg t j IV 76Y � ,.t it \„,�� % 77 C'.A,t ..r5 n / / 1 b ly (. /t d U le i }�Kodiak Island Borough GIS AGENDA ITEM #13.A.1.FTEInirelat <4.ssit OP enitalca ft..± m United States Department of the Interior wra FISH AND WILDLIFE SERVICE rtq�emae Kodiak National Wildlife Refuge "' 1390 Buskin River Road Kodiak,Alaska 99615 (907)487-2600 8 August 2014 Charles"Bud"Cassidy Borough Manager Kodiak Island Borough 710 Mill Bay Road Kodiak,Alaska 99615 Dear Bud: Since 2009,the Kodiak National Wildlife Refuge has routinely partnered with the Kodiak Island Borough in the Kodiak Island GIS Users Group by way of a Memorandum of Understanding to support the advancement of GIS applications in the Kodiak Archipelago. The support provided to the Borough and the GIS community has included funding for data collection,distribution,and use. In June 2014,the Refuge received approval of a grant proposal. One of the project objectives entails production of highly-detailed wetland maps of the road-system area of Kodiak Island where the Borough acquired orthoimagery and LIDAR in 2013. This project will utilize these two Borough data sources, and its products should enhance the community's land use analysis and planning capacity_ I have been in correspondence with Paul Van Dyke regarding the acquisition of new remote sensing data for Afognak Island, As you are aware,the Fish and Wildlife Service administers some lands in the Afognak Island vicinity and we are very interested in acquiring new orthoimagery coverage of these parcels. In support of the Borough's Afognak acquisition,the Refuge will contribute$1,000. Subject to further discussion,these funds may be used to support acquisition of imagery data or they may be used to support acquisition of ground control data via the Refuge's floatplane or marine vessel. Sincerely, William H.Pyle Supervisory Wildlife Biologist Page 42 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1. mww 11�1! ;ci 9 Afognak Native Corporation ea" 1•..or 300 Alaska Drive ice; Kodak,Alaska 99615 (90])486-6014•lax(907)486-2514 July 14,2014 Kodiak Island Borough 710 Mill Hay Rd Kodiak,AK 99615 Paul, Afognak Native Corporation is committed to contributing$4,315 for the acquisition and processing of Aerial Photography of Afognak Island,from Kodiak Mapping,through the Kodiak Island Borough.In addition we are willing to provide logistical support for the placement of control points accessible from the road system on Afognak Island. Sinceerrely, •/�J',.•�� Howar W,Val�y�l'l General Manager of Lands Page 43 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.1, • Natives Of Kodiak, cJnc. 215 Mission Road,Suite201 Kodiak Alaska 99615 August 4,2014 Kodiak island Borough 710 Mill Bay Road Kodiak,AK 99615 Dear Mr.Van Dyke, Natives of Kodiak,Inc.hereby agrees to contribute$469.36 as payment in full for the acquisition and processing of updated aerial photography of N0K property on Afognak Island by Kodiak Mapping. Please direct any questions to me at(907)569-9131(E-mail:mkelly @komaninc.com or to our Vice President,David Anderson,at(907)486-3650(E-mail:danderson.nok@gmail.com. Sincerely yours, ,/// 4.74. i/may Mi ael L.Kelly ��•/! Natives of Kodiak,Inc. President and CEO Phone OM 486-3606•fax(907)486-2745 • wuwnalivesofkodiakram Page 44 of 109 Contract No. FY2015-07 Aerial Imagery Acquisition. AGENDA ITEM #13.A.2. KODIAK ISLAND BOROUGH A.:1,-;14; AGENDA STATEMENT f try> SEPTEMBER 4, 2014 ASSEMBLY REGULAR MEETING ox4; TITLE: Contract No. FY2015-14 Approval of the Expenditure Request for the Scheduled Baler Maintenance. ORIGINATOR: Bob Tucker FISCAL IMPACT: Yes $54,947 FUNDS AVAILABLE: Yes Account Number: 530.731.450.432 Amount Budgeted: $50,000 SUMMARY STATEMENT: The actual baler machine is routinely rebuilt approximately every two years. This is done in stages- one portion done one year and then other done the second year.This is the second year of the process. During the rebuilding process garbage is not baled but loose filled into the landfill. The cost of rebuilding the baler is approximately $100,000.The amount is budgeted with half in each year. Parts and metal were purchased in the first year with the gatherer ram parts in the second year. The gatherer ram is the moving part that compacts the bales.The gatherer ram itself is worn beyond repair. The costs associated with this rebuild are budgeted and paid for out of the landfill enterprise fund. This year the expense of the new gatherer ram is more than budgeted. The additional cost beyond the budgeted amount will be taken out of the unused portion of the salary from the environmental specialist position. The Borough's baler is made by Harris. Pioneer Supply, Inc. is the exclusive authorized distributor for the State of Alaska. Pioneer Supply provides all the parts, equipment and service for the State. The Borough has used Pioneer Supply for baler parts for many rebuilds. This purchase will be a sole source purchase. RECOMMENDED MOTION: Move to authorize the Manager to execute Contract No. 2015-14, a purchase order with Pioneer Supply Inc.for parts associated with the rebuild of the landfill baler in an amount not to exceed $54,947. Kodiak Island Borough Page 45 of 109 Contract No. FY2015-14 Approval of the Expenditure Request f... AGENDA ITEM #13.A.2. MB Expenditure Request F/Y Department: Engineering/Facilities/Landfill Date: 8/5/2014 QTY Item Description&Usage I D30752a Gather Ram Without Liners And Knives.$46,147.00 Shipping FOB Kodiak$8,800.00 Estimated Cost: $54,947.00 Cost Range Purchasing Method ❑ S Ito$5,000 Verbal Prices ❑ $5,000 to $25,000 Open Market Bid • ® $25,000&Up Formal Bid ❑ Advertisement ❑ Assembly -Agenda ❑ $ Ito$25,000 Emergency Purchase Approval to Proceed BIDS—Attach any Backup Freight/ Total n Local Preference Allowance Vendor Cost Other Cost Date :+ Lowest Off Island Bidder X% Pioneer Supply- 46,147.00 8,800.00 $54,947. 8/5/ $0-5000 $5000+ Sole Source 00 2014 20% IOr7a Subtract this amount Iron the Local bidder's Total Cost In determine If they are within the Loma Preference Allowance Approval: Vendor Pioneer Supply 810248 Cost $54,947.00 Budget Amount $ Submitted By G/L Account 530 - 731 - 450 - 432 - Expenditure Department Approval ❑ Petty Cash ❑ Check Request Supervisor Approval ® Purchase Order# ❑ S.D.Central Stores ❑ Attach to Backup Documentation Department Head Approval ❑ Fixed Asset—Over 5K—FA form to Finance .-.,, c,._.,.,:,.._,D.._.._..., ,..M:,:...,u,nme....„,� Borough Manager Page 46 of 109 Contract No. FY2015-14 Approval of the Expenditure Request f... AGENDA ITEM #13.A.2. Jenny Clay From: Pioneer Supply Inc.<psi @pobox.ataska.net> Sent: Tuesday,August 05,2014 3031 AM To: Alan Torres Cc: Jenny Clay;Dave Conrad;Bob Tucker Subject: RE:Harris Press Alan, I did gel the estimate back Iron;the factory and they are telling me about 6,800.00 for freight on this item. Thank you, Larry Please note Thal 1 am switching to a new email address,psioinc@gmail.com can you please update your files. From:Pioneer Supply Inc. ➢.t:s..a mr✓. -< u- Sent:Monday,August D4,2014 12:05 PM To:'Alan Torres' Cc:'Jenny Clay';'Dave Conrad';'Bob Tucked Subject:RE:Harris Press Alan, This is$46,147.00 ea FOB:Factory.I do not have a freight cost for you yet,but my very rough guess would be 6000.00. I have no idea how accurate that Is,but I do have the factory working on it and hope to have something more definitive for you. Thank you, Larry Please note that lam switching lo a new email address,psiginc®nmail.com can you please update your files. From:Pioneer Supply Inc.[mMlto;osieDOboriaska.netj Sent;Monday,July 28,2014 4:26 PM rj To:'Alan Tones' Cc:'Jenny Cal;'Dave Conrad';'Bob Tucker .jJt lt/ Subject:RE:Harris Press Q`"_ L" Hi Al an, ff-i.'}'r7 I am working on this for you' ,,,,,r, j,. .�' Thank you, //�' Larry Please note that I am switching to a new email address,psiginc Qgmail.com can you please update your files. From:Alan Torres(mallto:atprre9@ladiakak,us) Sent:Monday,July 28,2019 10:20 AM To:Pioneer Supply Inc. Cc Jenny Clay;Dave Conrad;Bob Tucker Subject Harris Press Larry, t need a new quote on 030752A Gather Ram without liners and knives.I also need shipping cost to Kodiak. Thanks, Alan Page 47 of 109 Contract No. FY2015-14 Approval of the Expenditure Request f... AGENDA ITEM #13A2. AMY.. O e 1H� October 16,2013 City of Kodiak Kodiak,AK Dave Conrad Reference:Harris Baler Parts Source Dear Dave, Harris'Exclusive Authorized Distributor for the Slate of Alaska is Pioneer Supply Inc. They handle all parts,equipment and service for the stale. Please advise if I may be of any(unbar service. Cordially, Bob Pfeffer Director of Sales USA,Canada,Australia&New Zealand Cc:Larry FagnanllPSt IS0 0001:200a certified 315 W 12°Ave.,Cordele,GA 31015 IHq 2298732500'601,373.4131• r vow.hanlSequlp.mm Page 48 of 109 Contract No. FY2015-14 Approval of the Expenditure Request f... AGENDA ITEM #13.B.1. KODIAK ISLAND BOROUGH s AGENDA STATEMENT eati. we/} SEPTEMBER 4, 2014 a �...1 ASSEMBLY REGULAR MEETING TITLE: Resolution No. FY2015-06 Urging The Alaska Energy Authority and Alaska State Legislature to Award Grant Funding for Kodiak Electric Association's Upper Hidden Basin Diversion Project. ORIGINATOR: Bud Cassidy FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: The Upper Hidden Basin Diversion Project is a technically and economically feasible project that Kodiak Electric Association, Inc. is able to complete and operate for the long-term benefit of the Kodiak community. Adding hydropower resources to Terror Lake through the development of a new hydropower diversion in the Upper Hidden Basin watershed will enhance the Terror Lake Hydroelectric Facility's ability to meet future electrical load in Kodiak with renewable power. The final design and permitting of Kodiak Electric Association, Inc.'s Upper Hidden Basin Diversion Project is in need of capital project funding; therefore, KEA is submitting a grant application to the Alaska Energy Authority for Renewable Energy Funds with hopes to include the resolution in the grant application as documentation of community support for the project. RECOMMENDED MOTION: Move to adopt Resolution No. FY2015-06. Kodiak Island Borough Page 49 of 109 Resolution No. FY2015-06 Urging The Alaska Energy Authority ... AGENDA ITEM #13.B.1. 1 Introduced by. Borough Manager 2 Requested by: Dorton Scott,KEA 3 Drafted by: Darron Scott,KEA Introduced on: 09/04/2014 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO.FY2015-06 8 9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 10 URGING THE ALASKA ENERGY AUTHORITY AND ALASKA STATE 11 LEGISLATURE TO AWARD GRANT FUNDING FOR KODIAK 12 ELECTRIC ASSOCIATION'S UPPER HIDDEN BASIN DIVERSION 13 PROJECT 14 15 WHEREAS, safe and reliable electric energy is an essential service for residents of the 16 Kodiak Island Borough;and 17 18 WHEREAS, unstable diesel fuel prices create volatile electric rates that hinder economic 19 development in the Kodiak region; and 20 21 WHEREAS, renewable energy provides a sustainable power supply and power cost 22 stability;and 23 24 WHEREAS, renewable power is crucial for the environmental health of Kodiak Island, 25 the state, and the nation; and 26 27 WHEREAS, adding hydropower resources to Terror Lake through the development of a 28 new hydropower diversion in the Upper Hidden Basin watershed will enhance the Terror 29 Lake Hydroelectric Facility's ability to meet future electrical load in Kodiak with renewable 30 power;and 31 32 WHEREAS, the Upper Hidden Basin Diversion Project is a technically and economically 33 feasible project that Kodiak Electric Association. Inc. is able to complete and operate for 34 the long-term benefit of the Kodiak community; and 35 36 WHEREAS, the final design and permitting of Kodiak Electric Association, Inc.'s Upper 37 Hidden Basin Diversion Project is in need of capital project funding;and 38 39 WHEREAS, the State of Alaska is committed to supporting the development and 40 enhancement of its renewable power through the establishment of the Renewable Energy 41 Grant Fund for the benefit of all Alaskans. 42 43 NOW,THEREFORE,BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 44 BOROUGH THAT the Alaska Energy Authority and the Alaska State Legislature are urged 45 to award a grant from the Renewable Energy Fund to Kodiak Electric Association, Inc. for 46 the final design and permitting of the Upper Hidden Basin Diversion Project. 47 48 Kodiak Island Borough,Alaska Resolution No.FY2015-06 Page 1 of 2 Page 50 of 109 Resolution No. FY2015-06 Urging The Alaska Energy Authority ... AGENDA ITEM #13.B.1. 49 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 50 THIS DAY OF 2014 51 52 KODIAK ISLAND BOROUGH 53 54 55 56 ATTEST: Jerrol Friend, Borough Mayor 57 58 59 60 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough,Alaska Resolution No.FY2015-06 Page 2 of 2 Page 51 of 109 Resolution No. FY2015-06 Urging The Alaska Energy Authority ... AGENDA ITEM #13.B.1. From: Dacron Scott To: 5,,.;Saal Subject: PE:Maps for Upper Hidden Basin Diversion Project Date: Friday,August 22,22019 816:07 AM Bud, We will be going through a significant multi-year process for the permit to do this involving many state and federal agencies. The end result with be a FERC permit. We are not planning to have the permit until about 2019. You just have to start so early for hydro permitting. Some of the agencies we will be working with are USFW,NMFS,US Army Corp of Engineers,State DNR and AF&G. Darron From:Bud Cassidy[mailto:bcassidy @kodiakak.us] Sent:Friday,August 22,2014 8:13 AM To:Darron Scott Subject:RE:Maps for Upper Hidden Basin Diversion Project Darron- Perfect!Got it. What kind of state and Federal permits and reviews,if any, are required. Thanks Bud From:Darron Scott[Jadt4:d5COti©kodiak0ing] Sent:Thursday,August 21,2014 4:39 PM To:Bud Cassidy Subject:RE:Maps for Upper Hidden Basin Diversion Project Bud, The resolution looks great. Attached is a conceptual map. Please let me know it you need additional information. This will provide us a significant amount of power when it becomes operational. Darron From: Bud Cassidy[1¢ i od.tq a siclvCakodiakak us] Sent:Thursday,August 21,2014 11:55 AM To:Darron Scott Subject:Maps for Upper Hidden Basin Diversion Project Darron Page 52 of 109 Resolution No. FY2015-06 Urging The Alaska Energy Authority ... AGENDA ITEM #13.8.1. Say,any maps or other background information that I can pass on to the Assembly on this issue? They will be meeting on this in work session on August 28th and background materials may he appropriate.Consideration of the Resolution will occur on the 4th of September. Here is a draft copy of the reso for your review and comment. Thanks Bud Page 53 of 109 Resolution No. FY2015-06 Urging The Alaska Energy Authority ... AGENDA ITEM #13.B.1. N _ w I;. istiujm.Y t om"}" .�. `k �' 'r .i`{ a e4'* wr ., "}''r 3t' 3i :) ti eA+i rv'� £k 4 1 �u V� �-+ " 'jj� 1 '"A ' -s / ' ti' Terror tak ; v r�'jA terigi'f45:5\ " i ,�, Sf ""' R>oao _- ".�;. ,access Road � "�..� ', 5 „„yy��"" Jr`-,�'z �.}y�" 4.wec +d},. o �' 4§4u Jff 3 �".. k� + �"+..yi'Y,}�'-fJ/� �*�xr'3� � 'rv! 1 . % r e yet} 1 �711&H 5� �4,a�'�� t Y(`'��4 3`K Yf+3f t', i rF s: ^ t' '- re (I } l- /\ si C (.a f i� .+3' ` x „� anaa`Y3 ...c"`J ~ Y f �, tfF` Terror Lake � J tea"' t„t t° 4e `f ?1,1 :7V,,2i, o 11044.1. • L Road FS 7 3` >�,'dr Pro osad +^ , t ?iw �r iii 4 p•"✓' `rk •o ` PA;;. 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' 4"' ^- �+ s ,mil '.v%•-ri' kst k i`Jl err 1��si ,. . i T ' .1 '4 � �° �`. 4 rr..3�r ate �,��a < � 1�-,e14.lmate West x 7 „ a1 " ' 't -' 4.7 , i4i rrwt 11 Tunnel Portal f' 'e x,{'° 'x' Tr° ;;;:i; r {: zP,s'P r4Ci6rIl��, � �y �;`!f is aD West � :` * � ��/�� +['� '�tf 1 t 153°0 59 068 W t2 ,.. t� ,. fif II � .:4 ,� ls t Y 1y �''- f"''*'* .� t r �✓{ , B7°J6 J7 413 N °•East '� '� ` a �i x ,G,r+. t r i.,, - t t-.' . , gr� e h 4 + .. 1530x2716"W x W{r itfl � �- x r ,r..yf � j��t D arsion Damsl.,M b7°8829189••*# l:<4 i -1y rt)1 r b ,- / 1r ," ��1 - 4- �rr�Il t9i � : ° ; „1]� ar k+ ,fit .t tY... p � ,y3 !S'3 .. 4, it '3 ice, 1 r 5 ,7 t Y Y d r" -,,,,i4,1',-;t;.:"..i -zr-1 '^t f s fl s''�Yy.SY' � tfr 0/8 `'�at 5"�"` '�f�{��""a`ra 4 Tf,�{ay 1- >m. sail$ '"+m::{� { x Y, a x Sit" � �i' l.T\U. 3 ' n .�'+31.A " 3508'•x..' � '*t?, .dt ��'i,,t k,` 1.c. a P 'n .. 4 �' , location tan .1 1�' �.s y h1 ny ;� Upper Hidden Basin ,arry� •siod std ; +_ _sF ., �'� �S ryf ^ Diversion Project F,eurer Page 54 of 109 Resolution No. FY2015-06 Urging The Alaska Energy Authority ... AGENDA ITEM #93.8.2. KODIAK ISLAND BOROUGH AGENDA STATEMENT ( -"*; r` SEPTEMBER 4, 2014 ASSEMBLY REGULAR MEETING TITLE: *Resolution No. FY2015-07 Reappointing a Member to the Kodiak Fisheries Development Association (Albert Schmeil). ORIGINATOR: Angela MacKenzie FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: The Kodiak Island Borough and City of Kodiak jointly designated the Kodiak Fisheries Development Association (KFDA)as the eligible crab community entity(ECCE). The by-laws of the KFDA provide for appointment of Directors to the Board by the Kodiak Island Borough Assembly and the Kodiak City Council for three-year terms. Two of the three"Joint KFDA Director's Seats" expired in July 2014. Mr. Albert Schmeil wishes to be reappointed to a joint seat for a term to expire July 2017. RECOMMENDED MOTION: Move to adopt Resolution No. FY2015-07. Kodiak Island Borough Page 55 of 109 *Resolution No. FY2015-07 Reappointing a Member to the Kodia... AGENDA ITEM #13.B.2. 1 Introduced by: Borough Manager 2 Requested by: Borough Assembly 3 Drafted by. Borough Clerk Introduced on: 09/04/2014 4 Adopted on: S 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO.FY2015-07 8 9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 10 APPOINTING A MEMBER TO THE KODIAK FISHERIES DEVELOPMENT 11 ASSOCIATION BOARD OF DIRECTORS 12 13 WHEREAS, the North Pacific Fishery Management Council adopted the Bering 14 Sea/Aleutian Islands Crab Rationalization Program as Amendments 18 and 19 to the 15 Fishery Management Plan for Bering Sea/Aleutian Islands King and Tanner Crabs;and 16 17 WHEREAS, under the Program, Kodiak was designated as an eligible crab 18 community(ECC)and in connection with such designation the Kodiak Island Borough and 19 the City of Kodiak have the authority to jointly exercise certain rights of first refusal (ROFR) 20 with respect to processor quota shares(PQS)allocated under the Program;and 21 22 WHEREAS, to exercise the ECC ROFR the Kodiak Island Borough and the City of Kodiak 23 have jointly designated the Kodiak Fisheries Development Association (KFDA) as the region's 24 eligible crab community entity(ECCE)having the authority to do so on their behalf;and 25 26 - WHEREAS, the bylaws of the Kodiak Fisheries Development Association provide for 27 appointment of Directors to the Board of the KFDA by the Kodiak Island Borough Assembly 28 and the Kodiak City Council;and 29 30 WHEREAS, the bylaws of the KFDA state, in part, that Directors shall serve for three-year 31 terms and until their successors are appointed and qualified;and 32 33 WHEREAS, Mr. Albert Schmeil, Joint Reappointee, has indicated a desire to continue 34 serving on the KFDA Board of Directors. 35 36 NOW, THEREFORE BE IT RESOLVED, BY THE ASSEMBLY OF THE KODIAK ISLAND 37 BOROUGH THAT Mr. Albert Schmeil is appointed as one of the Joint reappointees on the 38 Kodiak Fisheries Development Association for a term to expire 2017. 39 40 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 41 THIS DAY OF ,2014 42 43 KODIAK ISLAND BOROUGH 44 45 46 47 ATTEST: Jerrol Friend,Borough Mayor 48 49 50 51 Nova M.Javier,MMC,Borough Clerk Kodiak Island Borough,Alaska Resolution No.FY2015-04 Page 1 of 1 Page 56 of 109 'Resolution No. FY2015-07 Reappointing a Member to the Kodia... AGENDA ITEM #13.B.2. -:114 ' 's KODIAK ISLAND BOROUGH 1 CITY OF KODIAK A t- e KODIAK FISHERIES DEVELOPMENT ASSOCIATION T � '• m. BOARD 'OF_ DIRECTORS 2014 NAME TERM PHONE EMAIL CITY APPOINTEES Crab Processors Representative Mike Woodruff 7/2016 486-8100 mwoodruff62(ayahoo.com Crab Harvester Representative Jeff Stephan 7/2014 486-4568 jstephan(alptialaska.net JOINT APPOINTEES Slosh Anderson 7(2016 486-3673 slosh a(g hotmail.com Linda Freed 7/2017 486-5314 freed{dgcknet Albert Tyler Senate( 7/2014 486-8587 tmschmeil(a�gci.net BOROUGH APPOINTEES Crab Processors Representative Tuck Bonney 7/2015 486-3329 tbonnevt�lg.npsi.us Crab Harvester Representative Jerry Bongen 7/2015 486-6245 jbongen(Bimac.com Resolution No. FY2008-04 states:"Directors shall be appointed by joint resolution of the Borough Assembly and City Council.Appointments shall take place annually, at July meetings of the Borough Assembly and City Council. Directors shall have staggered three(3)year terms of office,assigned by a random selection method at the first Board meeting,such that as close as possible to one third (1/3)of the Board is up for appointment each year. Directors shall serve until their successors are appointed and qualified." CITY MANAGER,AIMEE KNIAZIOWSKI 486-8640 akniaziowskiecity.kodiek.ak.uE OFFICE OF THE CITY MANAGER 710 MILL BAY ROAD,ROOM 219 KODIAK,AK 99615 Revision Date:8/12/2014 Revised by:am Page 57 of 109 `Resolution No. FY2015-07 Reappointing a Member to the Kadia... AGENDA ITEM #13.8.2. Angela MacKenzie Subject: FW:KFDA Appointments From:Nicolas,Nenita [mailto:nnicolastmcity.kodiak.ak.us] Sent: Friday,August 08,2014 9:25 AM To: Nova Javier; Marlar, Debra Cc:Kniaziowski,Aimee Subject: RE: KFDA Appointments Good morning, Mr.Albert Schmeil just came back from fishing,he will serve another term. Thank you. Nita From: Nova Javier[mailto:njavier@kodiakak.us] Sent:Thursday,July 31,2014 9:28 AM To:Marlar, Debra Cc:Nicolas,Nenita Subject:RE: KFDA Appointments Hi Deb, We have the appointment of Linda Freed on the August]agenda.Nita is supposed to let us know once she is able to verify with Albert if he is willing to serve.I believe he is out fishing. Thank you, Nova From:Marlar,Debra[mailto:dmarlartalcitv.kodiak.ak.u5] Sent:Thursday,July 31,2014 9:27 AM To: Nova Javier Cc: Nicolas, Nenita Subject: KFDA Appointments Hi Nova, Where is the Borough on appointing members to KFDA.We have not done this yet,but have it tentatively scheduled for August 28.Is the Assembly in favor of re-appointing Linda Freed and Albert Tyler Schmeil? Debra Marlar,MMC Clerk,City of Kodiak Phone 907 486-8636 Fax:907486-8633 Email:dmarlar(o�citv.kodiak.ak.us Messages to and from this e-mail address may be available to the public under Kodiak City Code provisions and Alaska State Statutes. Page 58 of 109 *Resolution No. FY2015-07 Reappointing a Member to the Kodia... AGENDA ITEM #13.C.1. ^^. KODIAK ISLAND BOROUGH AGENDA STATEMENT tY w ti•" SEPTEMBER 4, 2014 , -", ASSEMBLY REGULAR MEETING TITLE: Ordinance No. FY2015-03 Rezoning Lot 2, Block 3, Lakeside Subdivision From I-Industrial Zoning District To LI-Light Industrial Zoning District(P&Z Case No. 14-018, Pearman.) ORIGINATOR: Jack Maker FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: This rezone request was initiated by the applicant to reduce setback constraints and improve the utility of development of the parcel. The rezone to Light Industrial will also restrict the parcel to less intensive uses that are more compatible with the nearby residentially zoned properties. The Commission held a public hearing on June 18, 2014 and found the request was consistent with the goals and objectives of the 2008 KIB Comprehensive Plan. The Commission voted unanimously to recommend the Assembly approve this rezone request. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2015-03 in first reading to advance to public hearing at the next regular meeting of the Assembly. Kodiak Island Borough Page 59 of 109 Ordinance No. FY2015-03 Rezoning Lot 2, Block 3, Lakeside Su... AGENDA ITEM #13.0.1. Introduced by: Borough Manager Requested by: Planning and Zoning Commission Drafted by: COD Staff 2 Introduced: 0910412014 3 Public Hearing'. Adopted: 4 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2015-03 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 10 BOROUGH REZONING LOT 2, BLOCK, 3, LAKESIDE SUBDIVISION, I I FROM I-INDUSTRIAL ZONING DISTRICT TO LI-LIGHT INDUSTRIAL 12 ZONING DISTRICT(P&Z CASE NO.14-018) 13 WHEREAS, the Planning and Zoning Commission received a request by the applicant 14 to rezone Lot 2, Block 3, Lakeside Subdivision, from I-Industrial Zoning District to Light 15 Industrial Zoning District, and 16 WHEREAS, at an advertised public hearing, consistent with KIBC 17205.040, the 17 Commission considered the merits of the rezone request;and 18 WHEREAS, the Commission voted to recommend,to the Borough Assembly that this 19 parcel be rezoned finding that the public necessity, convenience, and general welfare and 20 good zoning practice would be enhanced by such action; and 21 WHEREAS, the Commission hereby recommends that this rezone request be reviewed 22 and approved by the Borough Assembly. 23 NOW,THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 24 BOROUGH THAT: 25 Section 1: This ordinance is not of a general and permanent nature and shall not 26 become a part of the Kodiak Island Borough Code of Ordinances; 27 Section 2: Lot 2, Block 3, Lakeside Subdivision, is rezoned from I-Industrial Zoning 28 District to Light Industrial Zoning District. 29 Section 3: The findings of the Kodiak Island Borough Planning and Zoning 30 Commission are confirmed as follows: 31 17.205.020 A.Findings as to the Need and Justification for a Change or Amendment. 32 The current Industrial zoning burdens the property with setback requirements leading to 33 an uneconomical allocation of land versus building. 34 A rezone to Light Industrial zoning would allow efficient development without the use of 35 variances, 36 Kodiak Island Borough Ordinance No.FY2015-03 Page 1 of 2 Page 60 of 109 Ordinance No. FY2015-03 Rezoning Lot 2, Block 3, Lakeside Su... AGENDA ITEM #13.0.1. 37 17.205.020 B. Findings as to the Effect a Change or Amendment would have on the 38 Objectives of the Comprehensive Plan. 39 A rezone to LI — Light Industrial would maintain the designated land use category of the 40 Comprehensive Plan. 41 A rezone to LI — Light Industrial would work to implement the Objectives of the 42 Comprehensive Plan by; 43 A rezone to LI—Light Industrial would reduce "potential conflicts with adjacent land uses, 44 particularly residential uses and sensitive natural resources". 45 A rezone to LI—Light Industrial would allow development where"parcel size, topography, 46 and other site characteristics as they relate to the requirements of businesses in 47 anticipated growth industries"are questionable. 48 49 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 50 THIS DAY OF 2014 51 52 53 KODIAK ISLAND BOROUGH 54 55 56 57 Jerrol Friend, Borough Mayor 58 59 ATTEST: 60 61 62 63 Nova M.Javier, MMC, Borough Clerk Kodiak Island Borough Ordinance No. FY2015-03 Page 2 of 2 Page 61 of 109 Ordinance No, FY2015-03 Rezoning Lot 2, Block 3, Lakeside Su... AGENDA ITEM #13.C.1. Kodiak Island Borough r Community Development Department.- 710 Mill Bay Road ��rFyd t"''". \� Kodiak,Alaska 99615 t Phone(907)4869363 Fax{907)486-9396 , c www.kodiakak.us June 20,2014 Mr.Charles R.Pearman II PO Box 8782 Kodiak,AK 99615 Re: Case 14-018. Request a rezone of Lot 2,Block 3,lakeside Subdivision from I-Industrial to LI-Light Industrial{KIBC 17.205). Dear Mr.Pearman: The Kodiak Island Borough Planning & Zoning Commission at their meeting on June 18, 2014 moved to forward the request cited above,recommending approval,to the Borough Assembly. Please contact the Borough Clerk's Office at 486-9310 for information on when your case will be scheduled for a first reading and public hearing before the Assembly. According to KIBC 17,205.055(Submission to assembly)of the Borough Code states: A. Within thirty days after the planning commission has acted favorably upon a proposed zoning change in accordance with the above provisions, a report with recommendations shall be submitted to the assembly together with the proposed ordinance. Such recommendations of the planning commission shall be advisory only and shall not be binding upon the assembly. When an ordinance has been forwarded to the borough assembly,the assembly shall act in accordance with this chapter and notice shall be issued as provided in Section 17.205.070,by the borough clerk, B. If the planning commission recommends denial of any proposed amendment, its action shall be final unless the initiating party, within ten days, files a written statement with the clerk requesting that the commission's action be taken up by the borough assembly_ The commission adopted the following findings of fact in support of their recommendation to the assembly: Page 62 of 109 Ordinance No. FY2015-03 Rezoning Lot 2, Block 3, Lakeside Su... AGENDA ITEM #13.C.1. FINDINGS OF FACT 17.72.020 A. Findings as to the Need and Justification for a Change or Amendment. The current Industrial zoning burdens the property with setback requirements leading to an uneconomical allocation of land versus building. A rezone to Light Industrial zoning would allow efficient development without the use of variances. 17.72.020 B. Findings as to the Effect a Change or Amendment would have on the Objectives of the Comprehensive Plan. A rezone to LI—Light Industrial would maintain the designated land use category of the Comprehensive Plan. A rezone to LI—Light Industrial would work to implement the Objectives of the Comprehensive Plan by; A rezone to LI—Light Industrial would reduce"potential conflicts with adjacent and uses, particularly residential uses and sensitive natural resources". A rezone t o l l—Light Industrial would allow development where"parcel size,topography,and other site characteristics as they relate to the requirements of businesses in anticipated growth industries"are questionable. Should this rezone be approved by the Kodiak Island Borough Assembly,you will still need to obtain permits for any construction activities. If you have any questions about the action of the commission, please contact the Community Development Department at 486-9363. Sincerely, Robert H.Pederson,AICP Director,Community Development Department CC: Nova Javier,Borough Clerk Planning&Zoning Commission Page 63 of 109 Ordinance No. FY2015-03 Rezoning Lot 2, Block 3, Lakeside Su... AGENDA ITEM #13.0.1. C) Case 14-018.Request a Rezone of Lot 2, Block 3, Lakeside Subdivision from I-Industrial to LI-Light Industrial (KIBC 17.205). The applicant is Charles R. Fearman II. The location is 2445 Selief Lane and the zoning is Industrial. Lydick reported this rezone application was submitted in order to develop the property to its maximum potential without the need for variances. The required setbacks in the Industrial zoning district combined with the topographical constraints preclude the owner from developing a serviceable building without costly fill and grading preparation. Downgrading the zoning from Industrial to Light Industrial will allow the owner to utilize the more liberal setbacks in that zoning district and gives greater protections from nuisances that could be generated in the Industrial zoning district. Thirty-nine public hearing notices were mailed out and no comments were returned supporting or opposing this request. Staff recommended the commission forward this rezone request to the Assembly with a recommendation for approval. COMMISSIONER SCHMITT MOVED to recommend that the Kodiak Island Borough Assembly approve the rezoning of Lot 2, Block 3, Lakeside Subdivision from I — Industrial to LI — Light Industrial, and to adopt the "Findings of Fact" as presented in the staff in support of this recommendation. Close regular meeting&open public hearing: Charles(Chaco) Pearman II, applicant spoke in support of the request stating he wasn't aware of the extent of the fill and the further back on the lot he went it became deeper and deeper and more expensive to develop the lot. Sam Rohrer,adjacent property owner, spoke in support of this request. Close public hearing&open regular meeting: Discussion FINDINGS OF FACT 17.205.020 A.Findings as to the Need and Justification for a Change or Amendment. The current Industrial zoning burdens the property with setback requirements leading to an uneconomical allocation of land versus building. A rezone to Light Industrial zoning would allow efficient development without the use of variances. 17.205.020 B.Findings as to the Effect a Change or Amendment would have on the Objectives of the Comprehensive Flan. A rezone to LI—Light Industrial would maintain the designated land use category of the Comprehensive Plan. A rezone to LI—Light Industrial would work to implement the Objectives of the Comprehensive Plan by, A rezone to LI—Light Industrial would reduce"potential conflicts with adjacent land uses, particularly residential uses and sensitive natural resources". A rezone to LI—Light Industrial would allow development where"parcel size,topography,and other site characteristics as they relate to the requirements of businesses in anticipated growth industries"are questionable. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY 6/18/20 P&Z Minutes Page 4 of 9 Page 64 of 109 Ordinance No. FY2015-03 Rezoning Lot 2, Block 3, Lakeside Su... AGENDA ITEM #13.C.1. PUBLIC HEARING ITEM 7C P&2 REGULAR MEETING JUNE 18,2014 Current Location Request:A Rezone of Lot 2,Block 3, Case No.14-018 Lakeside Subdivision from I-Industrial Applicant:Charles R.Pearman II to LI-Light Industrial(KIBC 17.205). / c ' V IS `�. SS ?- 41884466: �� g ag ryfh 441k:::4® // CJ Z • h,. ® 41‘. <2; It 4.- 4', aM 44.111.7.7,112: craNE 4. U$$3466 *Alp .4.4. N to �'ti N von soye:,_ Si*'itr.yE RCr qP '51-:::44W 0 � f .1�� way iRgCT TWO All yAUgusDne o ® ra <Cr, ...ers. 0''''' .,,A'' e,�, cant' 4'' 4VVre " s%' .' ,g P�, n Akikk ova 4.,,,,:,,,® 6, a°,,,%,), � (7LSS3g8j �� "4, ��a J,JGi�SC ��a liKr �" '�P tea` ,� ei 4100„ �� .co .o. + n? _ Kodiak e fp g CoNeg Kodiak, Sss 4. Legend ay Dave ��o0 � Subject Parcel Location f �� , P & Z Case Location Map C 230 460 920 1,380 1,840 Feet ti Kodiak Island Borough 019 Community Development Department I =_=Access Roads The maple prowled for,4orm400nal purposes htlp:flwww.kodiakak.us/gs(907)486-0337 only ma*not Intended fon any Isgst r.prse.ntaeons r-;--i Uoconstructed Right of Nays Case No.14-018 Introduction Page 1 of 3 Page 65 of 109 Ordinance No. FY2015-03 Rezoning Lot 2, Block 3, Lakeside Su... AGENDA ITEM #13.C.1. PUBLIC HEARING ITEM 7C P&7 REGULAR MEETING JUNE 18,2014 N : Kodiak Island Borough Zoning Map w ` Current'Zoning - Request:A Rezone atilt&B€ock.3, Case No 24-038 - ' Lakeside Subdivision{ ,may I-industrial ApplicantME=LIPearmanffl - OD LI-Light Industrial Ornagle, r 08" _ \rye X10 l . USS 3466 ` =9< 0 \ e ' ` - ti n a,°v ` C M M E yd ,,, o has E.,-e ti <3, e a RCIAL ^tc., o-rve o y Ace 3 q.0 ti /�� 3} p ��'a 9c4abne1^9 V 2 >,$$s can 6R ..d h'' '' SF," 3 .. 6 .,:6' tt.' N 1/49, 4 err '42.7 .. S 790 b9 , ry^6° °vr "ry \d'4 zap ti �c� eh oti ^O s ° ^. q, .�� e ?sn v ty V �ti�cti o s . ti`a -l\ ,-„.„e ,,taw . 'Q4 �7a, ° 0% ° Legend *.o ° RN {� Q 0 b A roe .1 t i Subject Parcel Industrial Zoning 2 �P•°, x` co m,_._. ., rgip,,; , a Zoning Legend I ]Pubic Use Lands[_7 Rural Residential 1 l.. !Mufti Family Residential Q Ligtst Industrial LA A Watershed ®Rural Residential 2 =I Business CI Rural Neighborhood Commercial i~ J Conservation I ]Single Family Residential®Retail Business Q Urban Neighborhood Commercial i j Rural Residential [__j Two Family Residential CI Industrial I I Natural Use Kodiak Island Borough ors I Community Development Department =__=Arceas Reads hn(a/Mww.ko.akakwJg (907J4°&99337 1 aya+nd lxnoi�:enaedtorvap�monnouwo.ea LLL M''::e{xemn:anone ri tMwna:tw:tetl Rghl of Weys Case No.14-018 introduction Page 2 of 3 Page 66 of 109 Ordinance No. FY2015-03 Rezoning Lot 2, Block 3, Lakeside Su... AGENDA ITEM #13.C.1. PUBLIC HEARING ITEM 7C P&2 REGULAR MEETING JUNE 18,2014 Overlay _ Request:a Rezone Cg @o Q abag Qy 14-018 Lakeside Subdivision iboTh l-Industrial Applicant:Snale Pearman II ID LI-Light Industrial 1 '. 17.205). ry,. .- V 0® i� t 1 a ',1‘ e i 1 r a a R �, a l� R a,., ,: ` s FA r ., gg 44 x/y � � tkdy�V f1. a . T 4 • a t *mar, „ a -• � +Y i' • ' Y # ^Jr ,J y "'1 ' #, ;� t $ � ry . .��`�,fir� y, y - ( f T J^- 0 kp • M4i1' b-. ' ' Y'f 'f.' 'r . ' y"; �1 z s a I." yr l �`�,'t fl s'ft 14 •.. . .'• tea' /\� w ' ' 23153 .. .s ,, . <' 4 - : 01 L Y '°' � 7, ,.• r � . Subject Parcel .a_ P & Z Case Image Overlay Map '. , � - W E o IS 90 180 270 360 Hodi kl Ina Borough Gls Communityo p toe artment =Pccass l:aees �r„a sap 7www kod PaY usigA 190714069131 mly ana znu ea umry bgz reemnaw. ( "-J llncgs �YnI RF�MO1 Ways Case No.14.018 Introduction Page 3 of 3 Page 67 of 109 Ordinance No. FY2015-03 Rezoning Lot 2, Block 3, Lakeside Su... AGENDA ITEM #13.C.1. PNO e0g0 p g " r co PUBLIC HEARING ITEM:7 C -,'.4 P&Z REGULAR MEETING June 18,2014 OALASKA STAFF REPORT AND RECOMMENDATION ITEM TITLE:Case 14-018. Request a Rezone of Lot 2, Block 3, Lakeside Subdivision from I-Industrial to LI-Light Industrial(KIBC 17.205). DATE: June 6,2014 TO: Planning and Zoning Commission FROM: Community Development Department SUBJECT: Information for the June 18,2014 Regular Meeting CASE: 14-018 APPLICANT: Charles R.Pearman, II LOCATION: 2445 Selief Land ZONING: I—Industrial Zoning District Thirty nine(39)public hearing notices were mailed on April 28,2014. No public hearing notices supporting or opposing the request have been returned by the date of publication. • Date of site visit: Various 1. Zoning History: The 1968 Comprehensive Plan zoned this area as Public / Semi Public. Ordinance 80-14-0 rezoned the area to I—Industrial. 2. Lot Size: .91 acres(39,453 square feet) 3. Existing Land Use: Open storage 4. Surrounding Land Use and Zoning: North: Lakeside 2nd Addition Lot 1A-1 Use: Mini-storage(warehouses) Zoning: I-Industrial South: Lakeside Block 3 Lot 3 Use: Vacant Zoning: R1-Single-family Residential East: Lakeside Block 1 Lot 1 Use: Vacant Zoning: RB—Retail Business West: Lakeside Block 3 Lot 1 Use: Open storage Zoning: I-Industrial 5. Comprehensive Plan: The 2008 Kodiak Island Borough Comprehensive Plan is the applicable comprehensive plan. The 2008 Comp Plan designates this area for Industrial/Light Industrial. Case No.:14—018 Staff Report&Recommendation Page 1 of 4 Page 68 of 109 Ordinance No. FY2015-03 Rezoning Lot 2, Block 3, Lakeside Su... AGENDA ITEM #13.C.1. PNO 0p`0 PUBLIC HEARING ITEM:7 C vs P&Z REGULAR MEETING June 18,2014 i >ins,r. . 6. Applicable Regulations: The following sections of Title 17 (Zoning) of the Borough Code are applicable to this request: KIBC 17.205.030 Manner of initiation. Changes in this title may be initiated in the following manner: A. The borough assembly upon its own motion; B. The planning commission upon its own motion; C. By petition of one or more owners of property within an area proposed to be rezoned. A petition shall be in the form of an application for a change in the boundary of a district,shall be filed in the community development office, be accompanied by the required fee and such data and information as may be necessary to assure the fullest practicable presentation of facts and shall set forth reasons and justification for proposing such change. KIBC 17.205.055 Submission to assembly. A. Within thirty days after the planning commission has acted favorably upon a proposed zoning change in accordance with the above provisions, a report with recommendations shall be submitted to the assembly together with the proposed ordinance. Such recommendations of the planning commission shall be advisory only and shall not be binding upon the assembly. When an ordinance has been forwarded to the borough assembly,the assembly shall act in accordance with this chapter and notice shall be issued as provided in Section 17.72.070,by the borough clerk. B. If the planning commission recommends denial of any proposed amendment, its action shall he final unless the initiating party,within ten days,files a written statement with the clerk requesting that the commission's action be taken up by the borough assembly. STAFF COMMENTS The purpose of this request is to investigate the rezoning of Lot 2, Block 3, Lakeside Subdivision from Industrial to Light Industrial. Rezoning is one tool for implementing a comprehensive plan. Other commonly used tools are platting, and land disposals when the government is a land owner. Typical issues considered in evaluating rezone requests include:conformance with the comprehensive plan, land suitability, recent development trends in the area, and traffic impacts including adequate access and off-street parking. Conformance with the Comprehensive Plan: The 2008 Comprehensive Plan designates this area as Industrial / Light Industrial. "This designation covers industrial uses such as warehouses, manufacturing facilities and other uses allowed in the Borough's Industrial and Light Industrial zones." The proposed downzoning to LI—Light Industrial conforms to the comprehensive plan. Land suitability: The site is a corner lot and contains 39,453 square feet of land area Building setbacks in the Industrial zoning district would cover±16,000 square feet on this parcel,or 40%of the available land area. Case No.: 1.4—018 Staff Report&Recommendation Page 2 of 4 Page 69 of 109 Ordinance No. FY2015-03 Rezoning Lot 2, Block 3, Lakeside Su... AGENDA ITEM #13.0.1. p$0 8o Y:'+ r .� PUBLIC HEARING ITEM;7 C r%, P&Z REGULAR MEETING June 18,2014 0141 - 1114 ,I, ALASKA In addition,the site has some topographical constraints along the northern and westerly boundaries that could further limit developable area on the lot. Residentially zoned land abuts the site on the west and there is residential development to the north and west in very close proximity. Given these three development constraints,the parcel is not well suited for the land area demands of true heavy industrial development, nor does it offer nuisance mitigating separation distances from nearby residential uses. Recent development trends in the area The site has been dedicated to outdoor storage for years. This use was established prior to any residential development in the immediate neighborhood. Similarly, other abutting and adjacent parcels exhibited the same type of use for years. This is perhaps a reflection of the economic costs associated with the establishment of any true heavy industry on the relatively small in area lots in the neighborhood. Alternative economic investments in the form of a low-impact recycling facility,mini-storage facilities, general business support flex buildings, and a truck terminal or warehouse serving the household goods transfer sector typify development in the neighborhood today. Zoning/use: A rezone to the LI — Light Industrial zoning district would allow the property owner to continue this development trend. Unconstrained by setback requirements, the property owner would be able to develop the property with an eye towards maximum utilization of available land area. Permitted development options in the LI—Light Industrial zoning district would not require variances in order to achieve maximum utility of land and building ratios. Traffic impacts: The site is served by Von Scheele Way and Selief Lane,both classified as major collector streets. Minimal traffic impacts are expected to result from a rezone to LI—Light Industrial. Case No.: 14—018 Staff Report&Recommendation Page 3 of 4 Page 70 of 109 Ordinance No. FY2015-03 Rezoning Lot 2, Block 3, Lakeside Su... AGENDA ITEM #13.C.1. Apo 004 PUBLIC HEARING ITEM:7C P&Z REGULAR MEETING June 18,2014 0 ALASKA RECOMMENDATION Staff recommends that the Commission forward this rezone request to the Kodiak Island Borough Assembly with a recommendation that it be approved. APPROPRIATE MOTION Should the Commission agree with the staff recommendation,the appropriate motion is: Move to recommend that the Kodiak Island Borough Assembly approve the rezoning of Lot 2, Block 3, Lakeside Subdivision from I— Industrial to LI— Light Industrial, and to adopt the "Findings of Fact" as presented in the staff in support of this recommendation. FINDINGS OF FACT Section 17.72.020 states that the Commission shall incorporate the following criteria into their report to the Assembly: 17.72.020 A. Findings as to the Need and Justification for a Change or Amendment. The current Industrial zoning burdens the property with setback requirements leading to an uneconomical allocation of land versus building. A rezone to Light Industrial zoning would allow efficient development without the use of variances. 17.72.020 B. Findings as to the Effect a Change or Amendment would have on the Objectives of the Comprehensive Plan. A rezone to LI — Light Industrial would maintain the designated land use category of the Comprehensive Plan. A rezone to LI —Light Industrial would work to implement the Objectives of the Comprehensive Plan by; A rezone to LI—Light Industrial would reduce"potential conflicts with adjacent land uses, particularly residential uses and sensitive natural resources". A rezone to LI —Light Industrial would allow development where "parcel size, topography, and other site characteristics as they relate to the requirements of businesses in anticipated growth industries' are questionable. Case No.: 14—018 Staff Report&Recommendation Page 4 of 4 Page 71 of 109 Ordinance No. FY2015-03 Rezoning Lot 2, Block 3, Lakeside Su... AGENDA ITEM #13.0.1. PUBLIC HEARING ITEM 7C P&Z REGULAR MEETING JUNE 18,2014 " Kodiak Island Borough n s. ",141 ,, C»m 710 Mi Mill Bay Road Room Department 710 Mill Bay Road Room 205 m F. Kodiak,Alaska 99615 Phone(907)486-9363 Fax(907)486.9396 www.kodiakak.us April 28,2014 Mr.Charles R.Pearman It PO Box 8782 Kodiak,AK 99615 Re: Case 14-018.Request a Rezone of Lot 2.Block 3,lakeside Subdivision from I-Industrial to LI- Light Industrial(KIBC 17.205). Dear Mr.Pearman: Please be advised that the Kodiak Island Borough Planning and Zoning Commission has scheduled the case referenced above for Public Hearing at their June 18,2014 regular meeting.This meeting will begin at 6:30 p.m.in the Assembly Chambers,710 Mill Bay Road,Kodiak,Alaska.Attendance at this meeting is not mandatory but recommended, One week prior to the regular meeting,on Wednesday, June 11, 2014 at 6:30 p.m. in the Borough Conference Room(#121),the Commission will hold a packet review work session for the purpose of reviewing(acket materials and staff suntntarres of eases scheduled for the regular meeting. The public is welcome to attend the packet review work session;however,the work session is not for the purpose of receiving public testimony.Applicants who wish to present testimony and/or evidence related to their case should appear at the Public Hearing during the Regular Meeting and present such information in person. Please contact the Community Development Department at 486-9363 if we can answer any outstanding questions or provide additional information.In advance,thank you for your cooperation. SSiincceereelly, ,,,.G 9 Sheila Smith,Secretary Community Development Department Case No.14018 Public Comment Page I of 5 Page 72 of 109 Ordinance No. FY2015-03 Rezoning Lot 2, Block 3, Lakeside Su... AGENDA ITEM #13.C.1. PUBLIC HEARING ITEM 7C P&Z REGULAR MEETING JUNE 18,2014 KODIAK ISLAND BOROUGH COMMUNITY DEVELOPMENT DEPARTMENT 710 Mill Bay Road,Kodiak_Alaska 99615 (407)48619363 www..kodiakakus April 28.2014 Public Hearing Rem 7-13 PUBLIC HEARING NOTICE A public hearing will be held on Wednesday,June IS,204. The meeting will begin at 6:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, before the Kodiak Island Borough Planning and Zoning Commission, to hear comments if any, on the following request: CASE: 14-018 APPLICANT: Charles R. Pearman II REQUEST: A Rezone of Lot 2, Block 3, Lakeside Subdivision front 1-Industrial to LI- Light Industrial(KIBC 17.205). LOCATION: 2445 Selief Lane ZONING: I-Industrial Psis notice is being seat to you because our records indicate you are a property owner/interested party in the area of die request If you do not wish to testify verbally,you may provide your ca iiments in the space below or in a letter to the Community Development Department,Written comments must be received by 4 our,Tuesday,June 3, 2014 to be considered by the commission_If you ssotdd like to fax vour comments to us,our fax its is:(907) 486-9396,or you may email your comments to s sm i tha kodiakaf us. If you would like to testify via telephone, please call in your comments during the appropriate public hearing section of the meeting. The local call-in telephone number is 486-3231. The toll free telephone number is 1-855-492.9202. One week prior to the regular meeting,on Wednesday,June II,2014,a work session will be held at 6:30 p.m.in the Kodiak Island Borough Conference Room(4121),to review the packet material for the case. Kodiak Island Borough Code provides you with specific appeal rights if you disagree with the Commission's decision on this request. If you hese any questions about the request or your appeal rights,please feel free to call us at 486-9363. Your Name: Maitre Andress: Your propesta descriptions Comments: • Case No.14018 Public Comment Page 2 of 5 Page 73 of 109 Ordinance No, FY2015-03 Rezoning Lot 2, Block 3, Lakeside Su... AGENDA ITEM #13.C.1. PUBLIC HEARING ITEM 7C P&Z REGULAR MEETING JUNE 18,2014 Location 2445 Selief Lane Request a Rezone of Lot 2, Block 3, Lakeside Case 14-018 Subdivision from I-Industrial to LI-Light Industrial Applicant (KIBC 17.205). Charles R. Pearman II Wrifinite ' a * 44/ . Tii lir Ira 441 islibtiN d: Wil 'sch€wo way sitillir4/14 101124a#474 c ?fly V ,S4Pir . r - "roc . / i tat Se ,p .....,, %,,, C� L a .KOA°v. 400, � 4%tfr'S ® ®® ®® ` 'e eti'® ®��®� °°° ®i®� o o , 14 a ,--/ 1., 0 _ 6a¢ . /1 Public Hearing Notice Legend Ti" Feet Subject Parcel w `� e 375 Jeo 1�SUt Notification Area Kodiak Island Borough GIS community Development Department =—=Access Roads http9/wivwkorkakak usrgn (99 J)496933/ ui6map ie/ ceaMhturrolmeym9u579 arty and tuna.ventlw lvaq 6ganeyravmudrce L2.__.1 1 Onconzlmaed Rghl of mays Case No.14018 Public Comment Page 3 of 5 Page 74 of 109 Ordinance No. FY2015-03 Rezoning Lot 2, Block 3, Lakeside Su... 0 a 5 Z O PUBLIC HEARING ITEM 7C 71 P&Z REGULAR MEETING JUNE 18,2014 N O N First_Name Last_Name Mail_Line_ Mail Unel Mail City Mail State Mail Zip 'O NOAH ANDERSON PO BOX 8956 KODIAK AK 99615 O JIMMY&VICTORIA ASHFORD PO BOX 703 KODIAK AK 99615 2:1 D ( ANTONIO BASUEL JRETAL PO BOX 1113 KODIAK AK 99615 N JOHN&KERRY BATEMAN 2283 SELIEF LN KODIAK AK 99615 0 7 RICARDO CALDEJON P 0 BOX 527 KODIAK AK 99615 CO 5. JAMES W CHASE 1710 LARCH ST KODIAK AK 99615 I— JAMES CHASE 1710 LARCH ST KODIAK AK 99615 a KNOX CHRISTIE P.O.BOX 1202 PORT TOWNSEND WA 98368 N CITY OF KODIAK P.O.BOX 1397 KODIAK AK 99615 CO SEAN P COSTELLO 379 SAINT ELIAS CT KODIAK AK 99615 O RANDY DELA CRUZ 366 AUGUSTINE CT KODIAK AK 99615 0 T— ENERGY PLUS HOMES,INC PO BOX 1066 KODIAK AK 99615 (A ALBERT FERNANDEZ 2250 BEAVER LAKE DR KODIAK AK 99615 FIELDS RENTALS PO BOX 25 KODIAK AK 99615 N JUSTIN HARFORD PO BOX 8726 KODIAK AK 99615 (A THOMAS KNOKE 910 MISSION RD KODIAK AK 99615 a KODIAK ISLAND BOROUGH 710 MILL BAY RD KODIAK AK 99615 (D (p DURWIN LARIONOFF 2369 BEAVER LAKE DR KODIAK AK 99615 C MILL BAY PLAZA ASSOC LTD C/0 GEORGE RIETH 218 CENTER AVE BB KODIAK AK 99615 GERMAN MONTES ETAL 2355 BEAVER LAKE DR. KODIAK AK 99615 KEITH MORIN 375 AUGUSTINE CT KODIAK AK 99615 LINDA MOSIER PO BOX 728 KODIAK AK 99615 MUSK OX STORAGE PO BOX 2827 KODIAK AK 99615 JOHN M NEFF PO BOX 3742 KODIAK AK 99615 ROBERT NELSON 453 VON SCHEELE WAY KODIAK AK 99645 CHARLES PEARMAN II PO BOX 8782 KODIAK AK 99615 FLORENCE PESTRIKOFF PO BOX 8726 KODIAK AK 99615 DAVID PUTNAM PO BOX 1541 KODIAK AK 99615 SAMUEL ROHRER PO BOX 1388 KODIAK AK 99615 IN CASEY RUSSELL ETAL PO BOX 2359 GEARHART OR 97138 0 KERI SHEROD 2237 SELIEF LN KODIAK AK 99615 ' 01 GEOFFERY SPALINGER PO BOX 1462 KODIAK AK 99615 CO (D RAYMOND STOBINSKI 374 SAINT ELIAS Cl KODIAK AK 99615 O v J (P O Case No.14018 Public Comment Page 4 of 5 ZI p ill ti co W 0 0 a @ z 0 PUBLIC HEARING REM 7C ii P&2 REGULAR MEETING JUNE 18,2014 N Es) 0 Q W @ N O (L7 r @ N CO O .'T W v MARK&MYLA THOMAS 2249 SELIEF LN KODAK AK 99615 THRESHHOLD SERVICES,INC PO BOX 8799 KODIAK AK 99615 (@0 AGNES VELASCO 2222 BEAVER LAKE DRIVE KODIAK AK 99615 JAY WATTUM 6314 E.MOUNTAIN GOAT CIRCLE WASILLA AK 99654 (n JOEL WATTUM 6314 E MOUNTAIN GOAT CIft WASILLA AK 99654 C KENNETH W WHITMORE PO BOX 2739 KODIAK AK 99E15 A/+� EV co Ein CD 1y 0 ~ Case No.14018 Public Comment Page 5 of 5 O (fl 4k V. 54 n tea. AGENDA ITEM #13.C.1. PUBLIC HEARING ITEM TC P&Z REGULAR MEETING JUNE 18,2014 Kodiak island Borough PjtF m'' [is-Submit by Embil"_ as"g' t Community?OMIll Development rm Department 111„11 .yZrw 6.9Iak Fax 99615 1](il� Ph.(907)486 9362 Fax(907)486.9396 16908 hLtpa(byw.kod salr4s PROP_ID oC Application for Rezone KIBC 17.205 /6-no tH-n!A The following information is to be supplied by the Applicant Properly Owner/Applicant: Charles R Pearman n Mailing Address: P.O.Box 8752 Phone Number: 1907)48P-3474 Other Contact email,etc.: chartersegcinet Cell Phone(907)6543474 Legal Description: Subtle Lakeside Block 3 Lot 2 Street Address: 2445 Sellef lane Current Zoning:Industrial KIBC 17.105 Proposed Zoning: Light Ind KIBC 17.120 Applicable Comprehensive Plan: A,Kodiak Island Comprehensive Plan Update 2008 Explanation of the need&justification for a change or amendment of zoning: Maximize economic utillzation/4 ct /), /Pd,080 5 The lot is a filled lot and wold require extensively greater costs excavating and constructing a foundation the farther from Selkt Lane the building sight is required to be moved. It is our intent to install an access drivewayalong VonScheele Way in order to mitigate some of the trade along SeGef Lane. As a mater of public safety,keeping the driveway as close to Sellef Lane is ctltical in order to be able to minimize the slope. Explanation of the effect such a change or amendment would have on the objectives of the applicable comprehensive plan: Reduction in alowahie Intensity of uses Reduction of negative Impacts on surrounding properties. b T i-- Date: Apr 2a,2014 Signature: Charles R Pearman II ply frK.,u i Ea9u�h ,. Case No.14.018 Application Page 1 of 2 Page 77 of 109 Ordinance No. FY2015-03 Rezoning Lot 2, Block 3, Lakeside Su... AGENDA ITEM #13.C.1. PUBLIC HEARING ITEM 7C P&Z REGULAR MEETi NG JUNE 18,2014 COD Staff Certification ,S pave- '1Jp- COD Staff //. ,( ?raiment Verification Fee Payable in Cashier's Office Room it 104-Main floor of Borough Building Not Applicable r 50_0o Less than 1.75 acres: ,9/,AG 5350.00 176 to 5.00 acres: r $759.00 501 to 40.00 acres: r $1,000.00 40.01 acres or more: Chi r 5350000 PAM tiAPR 24203 KODIAK ISLAND BOROUGH FINANCE DEPARTMENT Case No.14-018 Application Page 2 of 2 Page 78 of 109 Ordinance No. FY2015-03 Rezoning Lot 2, Block 3, Lakeside Su.., Charles Pearman, II Dr i aCQ �0 1 499 -0J P.O. Box 8782 Q1 Kodiak, Ak 99615 September 3, 2014 Mr. Robert Pederson KIB Community Development Department Director 710 Mill Bay Road Kodiak, AK 99615 Request to postpone Kodiak Island Borough Assembly approval of Ordinance rezoning Lot 2, Block 3, Lakeside Subdivision from I-Industrial to LI-Light Industrial. Dear Mr. Pederson: I'm writing this letter as a formal request to postpone the Kodiak Island Borough Assembly's approval of the ordinance rezoning Lot 2, Block 3, Lakeside Subdivision from I-Industrial to LI- Light Industrial. I ask that it be postponed until further notice so I may explore newfound development opportunities for the property. Sincerely, ; fi Charles Pearman, II rc ;x + t SEP 3 2014 I. , AGENDA ITEM #13.C.2. ��^^^'''''' KODIAK ISLAND BOROUGH - , ' AGENDA STATEMENT �t;� 4 'y` SEPTEMBER 4, 2014 �a ASSEMBLY REGULAR MEETING TITLE: Ordinance No. FY2015-05 Rescinding Ordinance No. FY2014-20 By Amending Title 2 Administration and Personnel, Chapter 2.30 Rules of the Assembly, Section 2.30.080 Decorum in Debate, and Section 2.30.090 Citizens Rights. ORIGINATOR: Nova Javier FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: This ordinance was requested by Assembly member Tuck Bonney to rescind Ordinance No. FY2014-20 which was adopted on July 3, 2014. Kodiak Island Borough Code Section 2.30.070(N) states that the Assembly may amend, repeal, rescind, or reconsider an ordinance by enacting another ordinance. It also states in KIBC 2.30.070(Q) that a motion to rescind yields to all privileged, subsidiary and incidental motions and it requires the same vote as that required to pass the previously adopted action (majority vote). There shall be no more than one motion to rescind on a question. If the motion to rescind passes, the question on the main motion is automatically before the assembly for further action, including amendment. Please see additional information regarding amendments and previous notice in the packet. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2015-05 in first reading to advance to public hearing at the next regular meeting of the Assembly. Kodiak Island Borough Page 79 of 109 Ordinance No. FY2015-05 Rescinding Ordinance No. FY2014-20 B... AGENDA ITEM #13.0.2. Introduced by: Assembly member Tuck Bonney Requested by: Assembly member Tuck Bonney Drafted by: Assembly member Tuck Bonney 2 and Borough Clerk Introduced: 09104/2014 3 Public Heating: 4 Adopted: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2015-05 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 0 BOROUGH RESCINDING ORDINANCE NO. FY2014-20 BY AMENDING TITLE 2 ADMINISTRATION AND PERSONNEL, CHAPTER 2 2.30 RULES OF THE ASSEMBLY, SECTION 2.30.080 DECORUM IN DEBATE,AND SECTION 2.30.090 CITIZENS RIGHTS 4 5 WHEREAS, per KIBC 2.30.070(N), the Assembly may amend, repeat, rescind, or 6 reconsider an ordinance by enacting another ordinance;and 7 8 NOW,THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 9 BOROUGH that: 20 21 Section 1: This ordinance is of a general and permanent nature and shall become a 22 part of the Kodiak Island Borough Code of Ordinances; and 23 24 Section 2: Title 2 Administration and Personnel, Chapter 2.30 Rules or the Assembly, 25 Section 2.30.080 Decorum in Debate, shall be amended as follows: 26 27 A. Decorum in Debate. When any assembly member is about to speak in debate or 28 deliver any matter to the assembly,he shall address himself to the chair and,being 29 recognized, confine himself to the question under debate. No assembly member 30 shall impugn the motive of any assembly member's vote or argument and shall 31 avoid personalities. 32 Aceembly meetings-shali-t- t'-e. -: _..--o. .•d-+espeet#a4 manner.In deba c,a 33 persons-remarks muet have-5aaring on whether the pe•: •+ -•e ': - -- . . ...- 34 and-sheeld-be-ge ....: . ._ __ ',. :- . - •- ...-_-•ly,-Ci'i'"->m�^e-and Ac°a- 37 insulting, thrcuteniag-.a .. • - • - . - •• .. -.- _person-hoe speaking-shall 39 motives of anof•: :•. ,•. -- --. '••••:: . : .•a ., _ _ _ 40 :- _,• 'e . '•: 1 5.5 .•• ::,. : .•, • : -• ' . :e:tifioa, An assembly member 41 who is speaking may not be interrupted to make a motion, even one with high 42 priority like the motion to adjourn. 43 44 B. Order of Speaking. 45 46 1-The manager, a delegate to the assembly, or any assembly member,when desiring to 47 speak at an assembly meeting, shall respectfully address the chair and shall refrain from 48 speaking until recognized. Kodiak Island Borough,Alaska Ordinance No.FY2015-05 Page 1 of 3 Page 80 of 109 Ordinance No. FY2015-05 Rescinding Ordinance No. FY2014-20 B... AGENDA ITEM #13.C.2. 49 50 2. When two or more persons request recognition at the same time, the chair shall 51 determine which one shall speak first. 52 55 56 C. Point of Order, If any assembly member, in speaking or otherwise, transgresses preper 57 decewm-or the rules of the assembly, the chair shall call him to order, or any other 58 assembly member may rise to a point of order.The assembly member called to order shall 59 immediately cease speaking and cease the action to which he was called to order. The 60 chair or assembly member rising to point of order shall state the offense committed and 61 the assembly member called to order shall then be heard in explanation or justification. 62 The chair shall then rule on the point of order. Any assembly member may challenge a 63 ruling of the chair and, if duly seconded, the chair's ruling shall not stand unless affirmed 64 by a majority vote of the assembly. 65 66 O. Private Conversations. When an assembly member is speaking,the assembly shall be 67 in order and no private conversations shall be carried on. (i8 69 E. Recognition to Speak. No assembly member shall be recognized to speak on the same 70 question a second time until every assembly member choosing to speak has spoken 71 except the mover of the question, who may open and close the debate. The chair may 72 take part in the discussion of any matter before the assembly. 73 74 The chair may recognize a citizen to address the assembly upon request of an assembly 75 member, unless objected to by two or more assembly members. Remarks by a citizen so 76 recognized may relate only to a question before the body aad-shall-ebsecve-preper 77 decor-am. 78 79 Section 3: Title 2 Administration and Personnel, Chapter 2.30 Rules of the Assembly, 80 Section 2.30.090 Citizens Rights shall be amended as follows: 81 52 2.30.090 Citizens'rights. 83 84 A. Addressing the Assembly. Any person desiring to address the assembly shall first 85 secure the permission of the chair. However, under the following headings of business, 86 unless the chair rules otherwise, any qualified person may address the assembly without 87 securing such prior permission: citizens'comments, public hearing. 88 89 B. Written Communications, Interested parties or their authorized representatives may 90 address the assembly by written communication in regard to matters then under 91 discussion.Written items bearing a request that they be read into the record shall be read 92 aloud by the clerk or designated assembly person. 93 94 C.Addressing the Assembly After Motion Made-After a motion is made by the assembly, 95 no person shall address the assembly without first securing the permission of the 96 assembly to do so. 97 Kodiak Island Borough,Alaska Ordinance No.FY2015-05 Page 2 of 3 Page 81 of 109 Ordinance No. FY2015-05 Rescinding Ordinance No. FY2014-20 B... AGENDA ITEM #13.0.2_ 98 D. Manner of Addressing the Assembly - Time Limit. Each person addressing the 99 assembly shall step up to the microphone, give his name in an audible tone of voice for 00 the record and, unless further time is granted by the assembly, shall limit his address to Dl three minutes.All remarks shall be addressed to the assembly as a body and not to any 02 member thereof. No person, other than the assembly and the person having the floor, 03 shall be permitted to enter into any discussion, either directly or through the members of 04 the assembly, without the permission of the chair, No questions shall be asked of the 115 assembly except through the chair. 06 07 .. •_.-..: ..: .. .•. :- e rdusted-in-a-esuReeNSaad-res6estk+7 i8 manner,-Giti -• : -: : _ - -. :e- leas--do lag-public-meeting&-4n-a:, (9 armos$4e e-xee of slander :•e _ - -Ever) person shall avoid the use of (t e e .- :._, =- --- a-- _'•, • _ -^'e - a. _ -. 4 or-a-member of the a=se bly...•-. ' - : •- -- e.e eimernbermalled4o 5 order-shall-1 -.._ - _-_.- •- .. - - .. :- : - .. x 6 e•:- •- - . -•-e .member rising o....po' : ,_ - ._ ,._. . 7 committed. if-tic chair shall t•-• . • e- -- et'-t-of order. Any ascembly-membemmay 8 challenge a-ruling-o€-the-fhalcand, if duly seeehd-e, - - - . • * - all not stand 9 ❑niece affirnoed-by-a-maistrityeetmoMthmarksemble 20 21 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 22 THIS DAY OF 2014 23 24 25 KODIAK ISLAND BOROUGH 26 27 28 29 ATTEST: Jerrol Friend, Borough Mayor 30 31 32 33 Nova M.Javier,MMC,Borough Clerk Kodiak Island Borough,Alaska Ordinance No.FY2015-05 Page 3 of 3 Page 82 of 109 Ordinance No. FY2015-05 Rescinding Ordinance No. FY2014-20 B... AGENDA ITEM #13.C.2. 1 2 Introduced by: Assembly Membery Members dd ( Requested by: Assembly Members 3 ,i lit , Austerman&Lynch 4 r )) Drafted by: Clerk/Assembly member 5 k reetAted, Austermanteorotgh Attorney 6 tJr,t rr Y�ilil+w''aM Introduced. 07/03/2014 Public Hearing'. 07/03/2014 7 Adopted; 07/03/2014 8 9 KODIAK ISLAND BOROUGH 0 ORDINANCE NO. FY2014.20 2 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 3 AMENDING TITLE 2 ADMINISTRATION AND PERSONNEL CHAPTER 2.30 4 RULES OF THE ASSEMBLY SECTION 2.30.000 DECORUM IN DEBATE S SECTION 2,30,090 CITIZENS'RIGHTS 6 7 WHEREAS, KIBC 2.30.020(D)Rules of Order'Roberts Rules of Order Current Edition"shall 8 govern the proceedings of the assembly in all cases,unless they are in conflict with these rules; 9 and 20 21 WHEREAS, KIBC 2.30,080 states proper Assembly decorum during debate and Robert's 22 Rules of Order(RRO),Article 7, Section 43, Decorum in Debate suggests that practices and 23 customs should be observed by speakers and members in an assembly to assist the carrying 24 on of debate in a smooth and orderly manner;and 25 26 WHEREAS, KIBC 2.30.090 slates the manner in which the citizens could address the 27 assembly and Alaska Statutes 44.62.310 states that the governing body shall provide 28 reasonable opportunity for the public to be heard. "Reasonable opportunity" means that 29 reasonable restrictions are allowed such as time limits and decorum rules;and 30 31 WHEREAS, the right to free speech must be protected while maintaining proper decorum 32 avoiding libel and slander. Every person shall be allowed to state their positions in an 33 atmosphere free of slander,libel,and threats of violence. Every person should be referred to in 34 a respectful manner confining remarks to the merits of the pending questions avoiding 35 personalities. 36 37 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 38 BOROUGH THAT: 39 40 Section 1: This ordinance is of a general and permanent nature and shalt become a part of 41 the Kodiak Island Borough Code of Ordinances;and 42 43 Section 2: Title 2 Administration and Personnel, Chapter 2.30 Rules of the Assembly, 44 Section 2.30.080 Decorum in Debate shall be amended as follows: 45 46 A.Decorum in Debate. a-spew 50 Kodiak Island Borough.Alaska Ordinance No.FY2014-20 Page 1 of 3 Page 83 of 109 Ordinance No. FY2015-05 Rescinding Ordinance No. FY2014-20 B... AGENDA ITEM #13.0.2. 51 52 Assembly meetings shall be conducted In a courteous and respectful manner.In debate, 53 a person's remarks must have bearing an whether the pending motion should be 54 adopted and should be germane to the question before the assembly. Citizens and 55 Assembly members will be allowed to state their positions in an atmosphere free of 56 slander and threats of violence. Every person shall avoid the use of profanities, 57 personally offensive,insulting,threatening,or abusive remarks at all times.Every person 58 while speaking shall avoid personalities, and under no circumstances can a person 59 attack or question the motives of another person.The chair must act immediately and 60 decisively to correct any person violating decorum in debate and prevent its repetition. 62 high-prierrtyaike#heimeliorNSadjor a: 63 64 B.Order of Speaking. 65 66 1.The manager,a delegate to the assembly,or any assembly member,when desiring to speak 67 at an assembly meeting,shall respectfully address the chair and shall refrain from speaking until 68 recognized. 69 70 2.When two or more persons request recognition at the same time,the chair shall determine 71 which one shall speak first, 72 73 3. An assembly member who is speaking may not be Interrupted to make a motion,even 74 one with high priority like the motion to adjourn. 75 76 C. Point of Order. If any assembly member, in speaking or otherwise, transgresses proper 77 decorum or the rules of the assembly, the chair shall call him to order,or any other assembly 78 member may rise to a point of order.The assembly member called to order shall immediately 79 cease speaking and cease the action to which he was called to order.The chair or assembly 80 member rising to point of order shall state the offense committed and the assembly member 81 called to order shall then be heard in explanation or justification.The chair shall then rule on the 82 point of order.Any assembly member may challenge a ruling of the chair and,if duly seconded, 83 the chair's ruling shall not stand unless affirmed by a majority vote of the assembly. 84 85 D. Private Conversations.When an assembly member is speaking, the assembly shall be in 86 order and no private conversations shall be carried on- 87 88 E. Recognition to Speak. No assembly member shall be recognized to speak on the same 89 question a second time until every assembly member choosing to speak has spoken except the 90 mover of the question, who may open and close the debate. The chair may take part in the 91 discussion of any matter before the assembly. 92 93 The chair may recognize a citizen to address the assembly upon request of an assembly 94 member, unless objected to by two or more assembly members. Remarks by a citizen so 95 recognized may relate only to a question before the body and shall observe proper decorum. 96 97 Section 3:Title 2 Administration and Personnel, Chapter 2.30 Rules of the Assembly, Section 98 2.30.080 Decorum in Debate shall be amended as follows: 99 100 2.30.090 Citizens'rights. 101 Kodiak Island Borough,Alaska Ordinance No.FY2014-20 Page 2 of 3 Page 84 of 109 Ordinance No. FY2015-05 Rescinding Ordinance No. FY2014-20 B... AGENDA ITEM #13.C.2. 02 A.Addressing the Assembly.Any person desiring to address the assembly shall first secure the 03 permission of the chair. However, under the following headings of business, unless the chair 04 rules otherwise, any qualified person may address the assembly without securing such prior 05 permission:citizens'comments,public hearing. 06 07 8.Written Communications. Interested parties or their authorized representatives may address 08 the assembly by written communication in regard to matters then under discussion. Written 09 items bearing a request that they be read into the record shall be read aloud by the clerk or 0 designated assembly person. 2 C.Addressing the Assembly After Motion Made. After a motion is made by the assembly, no 3 person shall address the assembly without first securing the permission of the assembly to do 4 so. 5 6 D. Manner of Addressing the Assembly—Time Limit. Each person addressing the assembly 7 shall step up to the microphone,give his name in an audible tone of voice for the record and, 8 unless further time is granted by the assembly, shall limit his address to three minutes. All 9 remarks shall be addressed to the assembly as a body and not to any member thereof. No 20 person,other than the assembly and the person having the floor,shall be permitted to enter into 21 any discussion,either directly or through the members of the assembly,without the permission 22 of the chair.No questions shall be asked of the assembly except through the chair. 23 24 E. Public decorum.Assembly meetings shall be conducted in a courteous and respectful 25 manner. Citizens will be allowed to state their positions during public meetings In an 26 atmosphere free of slander and threats of violence. Every person shall avoid the use of 27 profanities, personally offensive, insulting, threatening,or abusive remarks at all times. 28 Every person while speaking shall avoid personalities, and under no circumstances can 29 a person attack or question the motives of another person. The chair must act 30 immediately and decisively to correct any person violating decorum in debate and 31 prevent its repetition or a member of the assembly may rise to a point of order. The 32 public member called to order shall immediately cease speaking and cease the action to 33 which he was called to order.The chair or assembly member rising to point of order shall 34 state the offense committed. The chair shall then rule on the point of order. Any 35 assembly member may challenge a ruling of the chair and,if duty seconded,the chair's 136 ruling shall not stand unless affirmed by a majority vote of the assembly. 137 138 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 139 THIS THIRD DAY OF JULY,2014 KODIAK ISLAND OUGH tnol Friend, ough Mayor ATTEST: An/ WAIL Nova M.Javier,MMC,x Ough Clerk 140 Kodiak Island Borough,Alaska Ordinance No.FY2014-20 Page 3 of 3 Page 85 of 109 Ordinance No. FY2015-05 Rescinding Ordinance No. FY2014-20 B... AGENDA ITEM #13.0.2. KODIAK ISLAND BOROUGH CODE 2.30.080 1. When the question could be reached by a or to regulate the rate charged by a public utility for motion to reconsider; its services. L 2. When something has been done, as a C. An emergency ordinance is effective for 60 result of the vote on the main motion,that is impos- days.[Ord.03-06§2,2003.Formerly§2.17.075} sidle to undo or persons have otherwise reason- /'+n(1r; �� F1��a i ably relied on the vole to their detriment (the 2.30.080 Debate. WJV U 'V r 4 unexecuted part of an action, however, can be A. Decorum in Debate. When any assembly rescinded); member is about to speak in debate or deliver any 3. When the matter is in the nature of a con- matter to the assembly,he shall address himself to tract,and the other party has been informed of the the chair and,being recognized,confine himself to vote;or the question under debate.No assembly member 4. When a resignation has been acted upon, shall impugn the motive of any assembly member's or a person has been elected to or expelled from vole or argument and shall avoid personalities.An membership or office,and the person was present assembly member who is speaking may not be or has been officially notified of the action. interrupted to make a motion,even one with high' A motion to rescind may be made at any subse- priority like the motion to adjourn, quent assembly meeting and there is no time limit 8. Order of Speaking. on when the motion can be made. A motion to 1. The manager,a delegate to the assembly, rescind shall not be renewed during the same or any assembly member,when desiring to speak meeting at which it was made,but it may be recon- at an assembly meeting,shall respectfully address sidered in the same manner as any other main the chair and shall refrain from speaking until rec- motion. ognized. A motion to rescind yields to all privileged,sub- 2. When two or more persons request recog- sidiary and incidental motions and it requires the nition at the same time,the chair shall determine same vote as that required to pass the previously which one shall speak first. adopted action.There shall be no more than one C. Point of Order.If any assembly member,in ff motion to rescind on a question. If the motion to or otherwise, transgresses the rules of i JI,rescind passes,the question on the main motion is' the assembly,the chair shall call him to order,or t'automatically before the assembly for further any other assembly member may rise to a point of action,including amendment.[Ord.FY2008-14§2, order.The assembly member called to order shall 2008;Ord.FY2008-13 §2, 2008;Ord.03-06§2, immediately cease speaking and cease the action 2003;Ord.02-16§4,2002:Ord.98-02§4, 1998; to which he was called to order. The chair or Ord.90-48§3,1991;Ord.90-12§2,1990;Ord.87- assembly member rising to point of order shalt 11-0§3,1987;Ord.86-13-0(A1§3,1986;Ord.79- state the offense committed and the assembly 11-0,1979.Formerly§2.17.0701. member called to order shall then be heard in explanation or justification. The chair shall then 2.30.075 Emergency ordinances. rule on the point of order.Any assembly member A. To meet a public emergency,the assembly may challenge a ruling of the chair and,if duly sec- may adopt an emergency ordinance effective on ended, the chair's ruling shall not stand unless adoption.Each emergency ordinance shall contain affirmed by a majority vote of the assembly. a finding by the assembly that an emergency exists 0. Private Conversations.When an assembly and a statement of the facts upon which the finding member is speaking, the assembly shall be in is based. An emergency ordinance may be order and no private conversations shall be carried adopted,amended and adopted,or rejected at the on. meeting at which it is introduced.The affirmative E. Recognition to Speak.No assembly member vote of all members present,or the affirmative vote shall be recognized to speak on the same question of three-fourths of the total membership,whichever a second time until every assembly member is less,is required for adoption of an emergency choosing to speak has spoken except the mover of ordinance. The assembly shall print and make the question,who may open and close the debate. available copies of adopted emergency ordi- The chair may lake part in the discussion of any nances matter before the assembly. B. An emergency ordinance may not be used to The chair may recognize a citizen to address the ( levy taxes,to grant,renew,or extend a franchise, assembly upon request of an assembly member, unless objected to by two or more assembly mem- 2-15 Page 86 of 109 Ordinance No. FY2015-05 Rescinding Ordinance No. FY2014-20 B... AGENDA ITEM #13.C.2. 2.30.090 RULES OF THE ASSEMBLY hers. Remarks by a citizen so recognized may C. Recess.The chair may call a recess not to relate only to a question before the body.(Ord.98- exceed 20 minutes at any time during a meeting to 1 02§4, 1998;Ord.86-13-0(A)§3, 1986; Ord. 79- determine a rule of order or at the request of a 11-0,1979.Formerly§2.17.080). majority of the assembly. The chair may call a recess at any time between items of business. 2.30.090 Citizens'rights. D. Seating Arrangement. Assembly members A. Addressing the Assembly.Any person desir- shall occupy the respective seats in the assembly ing to address the assembly shall first secure the chambers assigned them by the mayor. permission of the chair.However,under the follow- E. Compensation and Expenses. ing headings of business, unless the chair rules 1. Assembly members shall receive$300.00 otherwise, any qualified person may address the per month.Assembly members may be included in assembly without securing such prior permission: the borough health and life insurance plan. citizens'comments,public hearing. 2. Expenses of assembly members, other B. Written Communications. Interested parties than transportation and per diem for approved or their authorized representatives may address travel,incurred because of borough activities may the assembly by written communication in regard be reimbursed by the borough only after approval to matters then under discussion. Written items by the assembly_ bearing a request that they be read into the record F. Travel. shall be read aloud by the clerk or designated 1. Assembly members while traveling over- assembly person. night on official business will be advanced or reim- C. Addressing the Assembly After Motion horsed per diem at the rate and under such Made.After a motion is made by the assembly,no conditions as are prescribed for other appointed person shall address the assembly without first officers and employees of the borough. securing the permission of the assembly to do so. 2. Travel shall be at the most economical D. Manner of Addressing the Assembly—Time fare possible. Limit.Each person addressing the assembly shall 3. Travel requests to the clerk shall be sub- step up to the microphone, give his name in an milled timely to avoid unnecessary staff overtime. - audible tone of voice for the record and,unless fur- 4. Once travel arrangements are accepted (her time is granted by the assembly,shall limit his and confirmed by the assembly member,and tick- address to three minutes. All remarks shall be ets are purchased, any changes and additional addressed to the assembly as a body and not to fees shall be the assembly member's responsibility any member thereof. No person, other than the except: assembly and the person having the floor,shall be a. When travel arrangements are permitted to enter into any discussion, either changed for borough business;or directly or through the members of the assembly, b. When travel arrangements are without the permission of the chair.No questions changed for a family-related emergency. shall be asked of the assembly except through the i. Interim financial assistance may be chair, iOrd.03-08§2,2003; Ord,98-02§4, 1998; provided by the borough;however,reimbursement Ord. 8613-0(A) §3, 1986; Ord. 79-11-0, 1979. of the assistance shall be subject to assembly Formerly§2.17.090). approval. c. If(ravel arrangements are changed for 2.30.100 Miscellaneous. personal reasons, other than a family-related A. Suspension of Rules.The standing rules or emergency, additional fees shall not be reim- the order of business established by the assembly bursed. may be suspended by a two-thirds vote to which 5. An assembly member traveling on bor- the assembly is entitled. ough business who Is stranded from Kodiak due to B. Assembly Chambers.The assembly chars- inclement weather or other adverse conditions will bers shall be under the supervision and control of be reimbursed the appropriate per diem and any the clerk when the assembly is not in session. It reasonable necessary expenses incurred. shall be used solely for the transaction of public a. If an assembly member shortens or business of the borough or,as authorized,within extends their originally scheduled travel time in any the intent of assembly policy on the use of the way for borough business and becomes stranded, assembly chambers. reimbursement of the appropriate per diem and 2-16 Page 87 of 109 Ordinance No. FY2015-05 Rescinding Ordinance No. FY2014-20 B... AGENDA ITEM #13.0.2. KIBC 2.30.070(N) The Assembly may amend, repeal, rescind or reconsider an ordinance by enacting another ordinance(KIBC 2.30.070(N)). RESCINDING(KIBC 2.30.070(0)). • A motion to rescind may be applied to any previously adopted ordinance, resolution,or action of the assembly except: 1.When the question could be reached by a motion to reconsider; 2.When something has been done, as a result of the vote on the main motion, that is impossible to undo or persons have otherwise reasonably relied on the vote to their detriment (the unexecuted part of an action, however, can be rescinded); 3.When the matter is in the nature of a contract, and the other party has been informed of the vote;or 4.When a resignation has been acted upon,or a person has been elected to or expelled from membership or office, and the person was present or has been officially notified of the action. A motion to rescind may be made at any subsequent assembly meeting and there is no time limit on when the motion can be made. A motion to rescind shall not be renewed during the same meeting at which it was made,but it may be reconsidered in the same manner as any other main motion. A motion to rescind yields to all privileged, subsidiary and incidental motions and it requires the same vote as that required to pass the previously adopted action. There shall be no more than one motion to rescind on a question. If the motion to rescind passes,the question on the main motion is automatically before the assembly for further action,including amendment. Note: Privileged motions do not relate to pending business.Deal with special matters of immediate and overriding importance. Subsidiary motions assist the body in treating or disposing of a main motion. Incidental motions deal with questions of procedure arising from a pending motion, etc. examples. Appeal,point of order, suspend the rules, parliamentary inquiry • Per Robert's Rules,RESCINDING is also known as repeal or annul.The effect of this motion is to strike out an entire main motion, resolution, order or rule, that has been adopted at some previous time. AMEND SOMETHING PREVIOUSLY ADOPTED(NO. REF.IN KIBC) • Per Robert's Rules,this is the motion that can be used if it is desired to change only a part of the text,or to substitute a different version. • RECONSIDERATIONS(KIBC 2.30.070(P))—(Time limitations are in place) • The assembly member makes the motion to reconsider on the same day and at the same meeting at which the vote to be reconsidered was taken. Such a motion for reconsideration requires a two-thirds vote to carry;or • Two assembly members file with the clerk, not later than 5 p.m. on the first borough business day following the day on which the vote was taken Page 88 of 109 Ordinance No. FY2015-05 Rescinding Ordinance No, FY2014-20 B... AGENDA ITEM #13.0.2.• "rE;$ t. -,n wx* �> kebrtti rules of Drder,Court fARios{h616gfd} 3y f t:"=":5;..„,,- f. � s. This form of the motion to reconsider and have entered on the minutes differs from u "n , the simple form to reconsider in the following respects: a; •v r} ) m' �. (1)It can be made only on the day the vote to be reconsidered is taken.If a meeting is a" ig I 4,1,4t held on the nest day the simple form of the motion to reconsider,made then,accom- t <4„ %,„u plishes the object of this motion by bringing the question before the assembly on a i - y, different day front the one when the vote was taken. °},! r x ra+ `y ( rn a -0,4.::,,:t. . (2)It outranks the simple form of the motion to reconsider,and may be made even . :: ;" ' after the vote has been taken on the motion to reconsider,provided the result of the r Y x1' 2 t,. vote has not been announced.If made after the simple form of the motion to recoil. } y ,g Sider,it supersedes the latter,which is thereafter ignored. , , I °�'"'�.f (3)It can be applied only to votes which finally dispose of the main question.They j 1 h z . i'rl, are as follows:an affirmative or negative vote on adopting,and an affirmative vote on i1 w, ',� . postponing indefinitely,a main question.And it may be applied to a negative vote on tip' m ;" .t the consideration of a question that has been objected to,provided the session extends c;0 beyond that day. °'"w t' (4)In an assembly not having regular business meetings as often as quarterly,it can- °"` a g a TC not be moved at the last business meeting of a session. y 1 i, X P'a w (5)It cannot be called up on the day it is made,except when it is moved on the last i4}, i" 4 rr , dY day of a session of an assembly not hating regular business sessions as often as guar- y rr tit F}. terly,when any one can call it up at the last business meeting of the session. F ; r After it is called up there is no difference in the treatment of the two forms of the rigs. ;q. i motion. f I` . y0 s 37.Rescind,Repeal,or Annul.[See Chapter 14}Any vote taken by an assembly, (te t except those mentioned further on,may be rescinded by a majority vote,provided Sw P t� � .i`p ;*" notice of the motion has been given at the previous meeting or in the call for this "{ Y r�' e; -; (("" meeting;or it may be rescinded without notice by a ma:thirds tote,or by a vote of a ,+tp aia� majority of the entire membership."I'he notice may he given when another question 4 ,�'$7 tt is pending,but cannot interrupt a member while speaking.To rescind is identical with ' p a f 2 the motion to amend something previously adopted,by striking out the entire by-law; '. 't%, f't ,g` `rule,resolution,section,or paragraph,and is subject to all the limitations as to notice i d r.t - - y ;XL', 'X..and vote that may be placed by the rules on similar amendments.It is a main motion t i '' ` without any privilege,and therefore can be introduced only when there is nothing ,p.. ' t ' F3'* else before the assembly.It cannot be made if the question can be reached by calling ` up the motion to reconsider which has been previously made.It may be made by any {rFi • "member,it is debatable,and yields to all privileged and incidental motions;and all of s • t v the subsidiary motions may be applied to it.The moon to rescind can be applied to ¢ �5$; t votes on all main motions,including questions of privilege and orders of the day that 4. I i n .ii Page 89 of 109 Ordinance No. FY2015-05 Rescinding Ordinance No. FY2014-20 B... AGENDA ITEM #13.C.2. 312_Appodid ^_ I i have been acted upon,and to votes on an appeal,with the following exreprionr votes cannot be rescinded after something has been done as a result of that vote that the assembly cannot undo;or where it is in the nature of a contract and the other party is informed of the fact;or,where a resignation has been acted upon,or one has been elected to,or expelled from,membership or office,and was present or has been offi- cially notified.In the case of expulsion,the only way to reverse the action afterwards is to restore the person to membership or office,which requires the same preliminary i steps and vote as is required for an election. Where it is desired not only to rescind the action,but to express very strong disap- proval,legislative bodies have,on rare occasions,voted to rescind the objectionable resolution and expunge it from the record,which is done by crossing out the words, or drawing a line around them,and writing across them the words,`Expunged by order of die assembly,"etc.,giving the date of the order.This statement should be signed by the secretary.The words expunged must not be so blotted as not to be readable,as otherwise it would be impossible to determine whether more was expunged than ordered.Any vote less than a majority of the total membership of an 1. ' organization is certainly incompetent to expunge from the records a correct state- 1 ment of what was done and recorded and the record of which was officially approved, even though a quorum is present and the vote to expunge is unanimous. Article VII.Debate §42. Debate(See Chapter 8) §43. Decorum in Debate(See Chapter 8) ‘. §44. Closing and Preventing Debate(See Chapter 8) §45. Principles of Debate and Undehatable Motions(See Chapter 8( 45.Principles of Debate and Undebatable Motions.(See Chapter 81 All main motions are debatable,and debate is allowed or prohibited on other motions in accordance with the following principles: (n)High privilege is,as te role,incompatible with the right of debate of the privileged motion: and,therefore,all highly privileged motions are undebatable,except those relating to the privileges of the assembly or a member.Questions of privilege(191 rarely arise, but when they do,they are likely to be so important that they must be allowed to interrupt business,and yet they cannot generally he acted upon intelligently without debate,and,therefore,they are debatable.The same is true of appeals from the deci- sion of the chair which are debatable,unless they relate to indecorum,or to trans- gression of the rules of speaking,or to priority of business,or are made while an Page 90 of 109 Ordinance No. FY2015-05 Rescinding Ordinance No. FY2014-20 B... 0 a s ED 0 al z 0 1n 304 RU YS 01 (MEER 434 1- yxESCINnfi NIENil>n MtTIIIN s..vn 0511 A1151 ITx) 305 ^t -ii .N£ bit O I Ac Ilse rice[ debate any such order is exhausted and tl mitts',"• PREVIOUSLY AMEND SOMETHING 1 4 rz{,s 2 01 what rules of debate prevail 'l- - f PREVIOUSLY ADOPTED es ktII CD I:4 Form and Example ' ` t Bysmeans of the-motions to Rescind and to Amend ! 13 r � .: r1 (I) L 5 p .I ,v }" f mg Pmamuly Adapted—which arc two forms of one 5 1 Ym Nw• t?. T.- The form used in making thus motion islfor atu—ipk r9 Mal main motion governed by identical rules—the move to take from the table the resolution rdaong tu$J d •ly can change an action pn:vionsly taken or ordered. 4 9 O. `p-. its amendment" (,P`„ •r '�'"d—also known as Repeal or Annul—is the motion by • I If Member A,who has risen to seek theflaorforthtpee r a previous action or order can be canceled or coun ter- r r yr yys 3, 10 pose of making this motion,observes that the Blair ikra3 s$. cd The effect of Rescind is to strike out an enure main to F ;' >w 0 (; ognized another member who rose at about the`mm :',v-I. "resolution,order,or ride that has been adopted at i1 q'Sy as a }a. and who apparently intends to make a new mambmod�nst, .. previous time.Ao¢nd.Somethrng Prcnavly Adopted is j procedure would be as follows: z ='-b-1..,,, non that can be used if it is desired to change only a d s 1fp.• .r 0) s ( ice at oldie text,or to substitute a different version. S O [ ( Is siF turn A(remaining standing and imerrupd g) MrYAmdietl Itt^..T IS • , O —watt the u of Inuring t lake a t fiwn h�h'mb . -``-t e (D 1.2 p �11t o L quo Ic«, " � Standard Descriptive Characteristics � ro�� k O ,", Upon recognition,Member A then would move A tliake (lite motions to Rewind and to Amend Something Pm•i- i j Y/It, from the table Elie motion relating eo.c" tre - 'r Adopted: I ' A T 30 If Member A did not rise to claim the floor + 20 „ >+ a 1 chair recognized another member who already(im .. a i Take precedence over nothing, and can therefore be v o Y new motion,then before this question has been s" trata:the moved only when no other motion is pending. Previous -!A?-' O J chair,Member A can quickly rise and address theehalfiidi aerire(pp 321-24)of intent to oiler one of these motions °" ' a - d';r•' at de nest meeting can be given while another question I N 25 remeIA Madam President. Y •.,14:1-' upending,however—prmtided that n dues nor interrupt 25 I { 35 y O `', mutt Fgrwhat purpose Juts the member reset^ y.+ ,y 4 tOspeaker(see Standard Characteristic 7).•these motions 1 (ZJ t,1L '; somata",I rise for the pugwac nfmomng (rind tom i ilIit [yield to subsidiary,privileged,and incidental motions. cast ahovsl. 3a'g.C Van be applied to anything(e.g.,bylaw,rule,policy,de• t x dsion;or choice)which has continuing force and effect �`• ,.�'i .®s and which was made or created at any time or times as 30 I "� n 3 1 f Me result of the adoption of one or more main motions. s' ( • .tn y However se blow for actions that cannot be rescinded. (y ''yes ro.>r. :,, 41 , a or mended)Ai1ofthesubsidary.motions can beappled, ( koo r d3 fi'a e�dle m000ns toRannd•and to Amend Something Prc r 8 t u;ryn' /Idopnd v Js r"rr , t •ng�r5� .,. .„. , -„A•a ..""101-:is?' w,a4-1: ..:VA'''''''. .. ... i c-x� i r__• �� + e.S*5 „, C d x^ Iat's"sr'<"»'I.-scr Cll ~<esaa «ate,c5n„,•.w.CSiL",b£ Fa..tea-?1"w3 0 m Z co 0 o a CD m 3 G3 n iv 0 a s SD 7 n CD z 0 m NO N O_ 'n O to co� ,"s., dx; S „r,., ,"'1 '. . 's—_ z-.c."" 5"' "" Ss S°' p t,, s x 'yK -""r,4z+=: „ri'' " N ,a 5 � ' .... `&Tara. '.,.n�.^ �'s'. w x r 7 306 stars nu rs 'I O¢S stscr r/ snnnT 1,10-31(11.5•11'nr urrr, 307 r Q. -Tits er © x ( 1 3. Are out of order when another has the floor;but pre' dscinded or amended are require or have received ample I ' il o y,>ry notice of intent to offer one of these motions at the tat notice,in which Case they require a majority vote.A coo- >•4 meeting can be given after another member•r has been tion.m rescind or amend provisions of a constitution or E • E_ : signed the liner,provided that he has not begun to r bylaws is subject to the requirements for amendment as D c yyI 5 4. Must be seconded. contained in the constitution nr bylaws(see 56,57).If s ',.. s Wit 5. Are debatable dehaze can go into the merits of Che,sil:\:: the bylaws or governing instrument contains no provision }.„.; o `�-r Y� aft r don which iris proposed to rescind or amend.' r e[dating to amendment,a motion to rescind or amend ap- fD f 6.,Are amendable,by the processes of primary and second„,; plied to a constitution or to bylaws is subject to the same f z c ary amendment in any of the forms discussed inel* voting requirement as to rescind or amend special rules !b o 10 as applicable to lac particular.case Thus a motionso SY of order that is.it requires(a)previous notice as de. £0 '' d „ Resci rd can be antaid d for exampl by substimongfa k senbed above and a n o thirds vote or(6)a vote of a '` { t r A t�( it a notion to amend v hat is proposed to be resets $ majority of the entire m m6 rship Iv d , t [ Bet if a motion to Resri rd s r to Amend Sanseth:ng hni !B A,negati a rite on th . n t rs c n he reconsidered, 0 '1,`. mralyAdapted is amended so that the change proposedb : btir not an afhrmativc ote. vtiwq. 5 . 15 the amended motion then exceeds the scope of a prevl gy'.' Is ? ? } notice that eras given,the effect of the previous noucen+q n-, P further Rules and Enplane[ion yJ, N _ ( destroyed and din motion ar can ar longer 7.W adopted ht's {`, to ti, O � ryp�l'd majority vote(seaStandartl Charac[mstic 7).lvhen thee �' RIGHT Op dNY MEMIt F.R'IO MAKE 'I HF MO. y W err,' motions regrnrercprevious notice(as may be the case wpb J"TIONS,WITHOUT TIME LIMIT In contrast[o die case 'C • a66uI1 20 respect to a motion to rescind or an nd a provision the motion to Reconsider,there is no time limit on staking 20 `J [ ,: tT 1'' dm bylaws or a special rule of order) :u h a motion j motions after the adoption of die m a ur to which -4[+H f 0' q r not be amended so as to make th proposed ehang9 16ry,are applied.and they can be moved by any member,re <;f <dj greater that dot for which notice has be n g en �kss ofhou he voted on the original qu sir n When pre- I 7. In an assembly,except when appliedt a nnmtmn le, i taro notice has been given,it is usual to wait for die nwnsber �,6'`�" 5 laws,or special rules of order,regmr (a)a two f�luids,pw o gave notice of these motions to move them;but if he ?5 C h' J „let vote,(h)a majority con when node c t ntent Coat dpel not,any member can do so Fr 'i a Qi the motion,stating the complete substanc a of thW f F.r t .tf posed change,has been given at the previous meta `(PROPOSED AMENDMENTS BEYOND THE SCOPE sfvu ., f K� within r quarterly tine interval or in d c ll of th p._ ° OP,LTHE NOTICE As noted in Sunda d Descriptive ts?'+ g, { 30 meeting,or(c)a vote of a majority of the no tyrarycterisde 6 alts e,when previous noti a is a rcquirnucat 30 (( iC§ a red}l bershsp any one of h' 1 ll suffice Th same vott hr the adopt on of nwnon to rescind or am nd snmcthing n I) - 4i required f r tl a assembly s rescind or am n 1 an x11 jnusly a s pt 1 to s t s i a ry otin t t s mend is in i.gyp: ^ takaa t y cal Mums L odr s s .b s s n sump �'i�er that pr.p se a chary f t r tl ah shot for rvhieh nu '°,- y VT/ P s< <. s„ ' boards mpo vered to ct on behalf f d c ssemblyllni jdte was given This is always the cat for example,when the ' 111 N 4( a .j+ .35 committee,these motions require a nvo thirds vot ryyp(aws of an organization require previous notice for their 35 Z to *J • i all committee members who voted bar the motion to tsmCwdment which they sl Jd do(pp.580 g2).It will also r CD n� { vat F r-- (,i! 1. ,r n N 0 .... ,... _. .,.__...- ^Lt' O O it J W n N AGENDA ITEM #17.A.1. Architectural/Engineering Review Boar- Regular Meeting—July 8, 2014 @ 5:30 p. . RECEI ED Project's Building Conference Room AUG 2 1 2014 A. Call to Order Chair Amdt called the meeting to order at 5:30 p.m. soap?. oFcE 'ia B. Roll Call Board members present were Gregg Hacker(GH), Scott Bonney(SB), Bill Barton (BB), and Scott Amdt(SA). KIB staff present was Matt Gandel (MG), Dave Conrad (DC) and Marilyn Ordal (MO). Also present telephonically Tony Yorba from Jensen Yorba Lott. A QUORUM WAS ESTABLISHED. C. Approval of Agenda GH MOVED TO APPROVE AGENDA. MOTION PASSED UNANIMOUSLY. D. Approval of Minutes from 5/20/2014. GH MOVED TO APPROVE THE MINUTES FROM 5/20/2014. MOTION PASSED UNANIMOUSLY. E. Womens Bay Emergency Shelter 65%Design Documents Tony Yorba reviewed the project. Discussion ensued. Motion by GH:APPROVE THE WOMENS BAY EMERGENCY SHELTER 65% DESIGN DOCUMENTS WITH COMMENTS AS NOTED TO THE ARCHITECT. VOTE PASSED UNANIMOUSLY. F. Public Comments- None. G. Staff Comments—None. H. Board Comments—None. I. Adjournment GH MOTION FOR ADJOURNMENT. Page 1 of 2 Page 93 of 109 Architectural/Engineering Review Board, July 8, 2014; Fire P... AGENDA ITEM #17.A.1. Architectural/Engineering Review Board Regular Meeting-July 8, 2014 @ 5:30 p.m. Project's Building Conference Room MOTION PASSED UNANIMOUSLY. MEETING ADJOURNED AT 7:00 P.M. Respectively submitted: I fi c t&4.t l D Cho 0 1 1 0 Marilyn Ordal, Projects Assistant Date • Scott Arndt, Chair Date Architectural/Engineering Review Board Page 2 of 2 Page 94 of 109 Architectural/Engineering Review Board, July 8, 2014; Fire P... AGENDA ITEM #17.A.1. FIRE PROTECTION DISTRICT NO.1 HOARD RECEIVED REGULAR MEETING/PUBLIC HEARING April 1,2014 6:05 p.m. BAYSIDE FIRE HALL AUG 2 1 2014 BORou CLERICSoFFlc 1. CALL TO ORDER KoCW(,ALASKA CHAIR N. NELSON called the regular meeting to order at 6:05 PM 2. ROLL CALL Board Members present were Richard Carstens, Chair Rebecca Nelson, Jim Pickett, and Kiela Pickett. Also present were Ex Officio Member Bob Himes, Scott Arndt and Engineering and Facilities Secretary Jenny Clay. Andrew DeVries was absent. 3.ACCEPTANCE/APPROVAL OF AGENDA PICKETT moved to accept and approve the agenda for April 1, 2014. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4.APPROVAL OF MINUTES CARSTENS moved to approve the meeting minutes of March 18,2014. MIMES asked that under section B.Action Items a.FY2015 Budget needs to reflect the actual amounts and line items that are modified as follows: decreased operating budget (450.110) from $40,000 to $35,000, decreased continuing education (450.270) from $20,000 to $15,000 and increased volunteer stipend (410.150) from $20,000 to $30,000, Changed Automotive (470.120) of$64,000 to zero and added$64,000 to Equipment depreciation (472.200). Chair Nelson asked Secretary Clay to change the minutes and the board would approve at the next regular meeting. CARSTENS MOVED to postpone the approval of the minutes until changes are made. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 5.Visitors Comments None. 6.Adjourn Regular Meeting Chair Nelson recessed the meeting 7.Public Hearing a.Proposed FY 2015 Budget Fire Protection Area No. I Board Regular Meeting April 1,2014 Page I of 3 Page 95 of 109 Architectural/Engineering Review Board, July 8, 2014; Fire P... AGENDA ITEM #17.A.1. Arndt discussed some budget items with the board and commented that he thought it was a good budget. With no other comments Chair Nelson Closed the Public Hearing. 8.Reconvene Regular Meeting CARSTENS MOVED to adopt the FY2015 Budget with the clarification that account 470.120 Automotive of$64,000 will be transferred to account 472.200 Equipment Depreciation Account. ROLL CALL VOTE ON MOTION PASSED 4 to 0 CARSTEN MOVED to approve the FY2015 Budget ROLL CALL VOTE ON MOTION PASSED 4 to 0 9.Visitor Comments Arndt commented that the Boards intentions were good and with this budget things will move forward. Bob Himes commented on various budget tine items. 10.Board Comments R. Carstens—Would like to thank Chief Himes for all the work on getting the initial budget to us. It was well done and made the process of doing the budget easy and straight forward. K.Pickett—None. J. Pickett—Thanks to Chief Himes for preparing the Budget. R. Nelson—Apologized to Chief Himes for not communicating as he was out sick. Also would like to apologize for motions not being clear.Have much to discuss in future work session. 11.NEXT MEETING SCHEDULE The next meeting scheduled on April 9, 2014 at 6:05 P.M will be a work session only. 12.ADJOURNMENT CARSTENS moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting adjourned at 7 p.m. SUBMITTED BY:Mar �) 1 �-�y%LIA I y Date: d ' I Jef/nay Clay, oard Secret Fire Protection Area No. I Board Regular Meeting April 1,2014 Page 2 of 3 Page 96 of 109 Architectural/Engineering Review Board, July 8, 2014; Fire P... AGENDA ITEM #17.A.1. KIB Engineering/Facilities Department APPROVED BY: 4,de— �= Date: els] 1Y Chair Rebecca Nelson Fire Protection Area No. I Board • Fire Protection Area No. I Board Regular Meeting April 1,2014 Page 3 of 3 Page 97 of 109 Architectural/Engineering Review Board, July 8, 2014; Fire P... AGENDA ITEM #17.A.1. ORIGINAL RECtivED Womens Bay Service Area Board Regular Meeting AUG 2 1 2014 May 6, 2014 BOROUGH CLERKS OFF 1 Call to Order 7:06 pm KOOwK,ALASKA Members present: Dave Heuman, Dave Conrad, Jessica Horn, John Isadore, Greg Egle Members absent: Scott Griffin, Billy Ecret Agenda approval: motion to approve as amended by Conrad, seconded by Horn Approval of minutes of 4/1/14: motion to approve by Conrad, seconded by Heuman Citizens comments: none Contractor comments: Kevin Arndt commented that 1)edges have been filled in on asphalt though a couple still need to be done. Some of the material has been spread onto road surface by vehicles. 2) Bells Flats Road has been graded and Brechan Ent. has watered OLD BUSINESS Fire Department: a) Tanker 23 repairs: no update b) A&E Shelter: need to drill new well or instal filter system- Fire Dept budget can be used to pay. Need new septic tank. Perk test OK. Proceeding with 35% design c) New pickup status: waiting on decals Road Service: a) FEMA: no update b) Lot sales by KIB: auction to be held May 17th. c) Fish friendly culvert project/ Lake Orbin, outfall to S Russ Ck: MOA signed, coop agreement in the works. Will go to Assembly to approve funding. USFW giving $100K to Soil Conservation for 2nd phase. Page 98 of 109 Architectural/Engineering Review Board, July 8, 2014; Fire P... AGENDA ITEM #17.A.1. New Business Fire 1) Pump: borough to buy large volume pump with a discount for two Fire Dept would like to purchase pump for emergencies. 2) Brush Cutting:Alders need to be cut around fire station and pond. Quayanna Development Corporation (Peter Olsen) will cut for the chips. To be done this summer. Horn will flag trees to be kept. Road a) Contract discussion: i)Change to alert chairman when operator is on the road -ok'ed by board ii)Response time: texting is working well; need to define "response time" in contract. iii)Discussed changing contract to allow board to call other contractor in an emergency iv)possibility of road service purchasing material and store in the flats v)using salt as needed on intersection vi)remove snow gates from contract-ok'ed by board vii)12' push blade for loader - ok'ed by board viii) board members to have written statements for "no cost amendments" for discussion at future board meetings Board Member comments Isadore asked if possible to grade entrance to dumpsters. Conrad to talk to Bob Tucker to see about borough paying for dumpster area grading Conrad commented that if grading a road make sure potholes are filled. Additionally Otter Ave need to be graded. Adjourned at 8:25pm Next meeting June 3, 2014 7:00pm i / ►� Said./ ClAr' 1 hair itness s c 7..0 1f 3/6A° Page 99 of 109 Architectural/Engineering Review Board, July 8, 2014; Fire P... AGENDA ITEM #17.A.1. WOMENS BAY SERVICE AREA BOARD I : ;.r iii ref D REGULAR MEETING �— Date:July 1,2014 AUG 2 1 2014 Call to order:0703 pm KODIAK,AIASKAA vK EI\I Members Present: Dave Heuman, Scott Griffin,Dave Conrad, Bill Ecrette and Greg Egle. Excused:Jessica Horn and John Isadore. Also present: Kevin Arndt and Jascha Zbitnoff. Citizen's comments: None Contractor comments: None Unfinished Business. F.D:Tanker 23 no change. A&E shelter update 65%drawing is out.Well is suitable but requires filtering. Septic will most likely need to be increased also. Road SVC: FEMA: no updates.Culvert project: Contract signed for 1"stage. New Business FD: Recruitment is needed. F.D needs help from the board. Should we be looking into advertising for volunteers? Considerations coming up for the possible forming of a super service area for fire fighting. Also possibly considering different staffing model with non- firefighting volunteers doing mechanical work and administrative duties. Road Service: Dave Conrad appointed to act as co-chair while Heuman and Horn are out of town Budget is at a surplus of$69k,this will roll-over onto the fund balance, this shows a usage of 70%for this past fiscal year. Time for the annual drive-around for work scope and needed repairs. The dust control on Bells flats road is in need of attention. Page 100 of 109 Architectural/Engineering Review Board, July 8, 2014; Fire P... AGENDA ITEM #17.A.1. WOMENS BAY SERVICE AREA BOARD REGULAR MEETING Board member comments: Next meeting is set for August 5th at 700pm. Adjourned at 745pm. CHAIRPERSON WITNESS 6kc12011 0/1,0/ Page 101 of 109 Architectural/Engineering Review Board, July 8, 2014; Fire P... AGENDA ITEM #17.8.1. Kodiak Island Borough 4.4 5,11 Engineering&Facilities Department sr�' Projects Office i 710 Mill Bay Road l Kodiak,Alaska 99615 Phone(907)486-9210 Fax(907)486-9347 To: Bud Cassidy, Borough Manager Cc: Bob Tucker, E/F Director From: Matt Gandel,Project Manager/Inspector RE: Change Orders for Period Ending July 31,2014 Below is a summary of approved change orders for capital projects for July 2014: KHS Addition and Renovation Watterson Construction Co.-'Contract 2013-24 Change Order 428-$20,878.00 1. Change light fixtures in Science Lab A417-$2,067.00. 2. Fire damper in stair A312 required to be changed to a smoke fire damper for code compliance- 53,162.00. 3. Electrical drawings at the library circulation desk did not provide electrical outlets to accommodate location shown for electronic equipment-$445,00. 4. The concrete cascading bleachers left a void;additional concrete in-fill was required to complete the feature-$1,164.00. 5. Existing H55 steel struts along grid line D were not shown to be removed-$5,38490. 6. Relocation of the SA diffuser and change the RA diffuser to a slot type unit to increases access and function of the ventilation diffusers-$492.00. 7. Phase 2&3 commissioning efforts provided a report that described various suggestions to enhance and optimize performance of mechanical systems-$4,678.00. 8. Change to fire protection that required additional rail attachment clips,welding and gun applied fire caulking-$3,748.00. 9. Credit for the vinyl flooring not used in the basement locker rooms-($9,176.00). 10. Addition of ADA counters in the Bears Den to meet code requirements-$3,263.00. 11. Addition of venting required for dryers to the exterior of the building,and addition of a booster fan with an exterior wall discharge outlet-$5,651.00. Change Order#29-$19,887.00 1. Addition of catch basin not shown on the drain plan sheet C6.4-$6,819.00. 2. Removal of trees and roots encroaching into work area for parking lot and curb-$539.00. 3. Removal of double layer of GWB sheathing and WB that was installed at the east side of the window opening at stair A412-$2,677.00. 4. Move stair wall at A412 to provide code required dimensions for fire sprinkler head-$1,869.00. 5. Addition of fire protection to truss as required by code-$2,426.00. 6. Required seismic calculations by a professional engineer not in bid documents-$2,327.00. Page 102 of 109 Manager Reports on Projects to Include Change Orders, Other ..- AGENDA ITEM #17.8.1. 7. Screws were installed that penetrated the metal pad deck and hindered the installation of the soffit system. The contractor was directed to install screws into the framing from below and break off the screws installed from above-$1,336.00. 8. Addition of joints in the slab-on-grade to minimize cracking-$1,130.00. 9. Supplemental general conditions allow the contractor 4%mark-up cost credits involving their own work;this adjusts the overpaid credits to the correct allowable fees-$764.00. School Specialty—Contract 2014-33 Change Order#1-$(159,314.37) 1. Substantial completion date extended to 9/1/2015. 2. Contract total adjusted with new product list. Lateral Landfill Expansion Phase II Brechan Enterprises-Contract 2012-21 Change Order#20-$53,254.10 Installation of two dry hydrants systems for water supply for treatment plant fire suppression. Change Order#21-$23,829.54 Install perforated pipe in designed"V"ditch to allow for widening of the travel surface of the access road.This is needed as the width of this road will be a safety hazard in winter conditions. Change Order#22-$37,972.27 Hydroseeding south dump site and Phase I overburden extension area slopes. Change Order#23-$107,861.11 Installation of 23,000 square feet of 80-mil LLDPE for final cover liner. This will be installed on the "tail"area of the Stage 2 closure. KFRC Ventilation Modification Wolverine Supply Inc.-Contract 2014-22 Change Order 44-5(2,056.73) 1. Credit for duct insulation not used—($5,833.49). 2. Add switches and sensors for 2""floor-$2,938.69. 3. Remove fire dampers per Bldg.Inspector-$838.07. Change Order#5-$49,227.98 NTE Modify ductwork at discharge of AHU-2 per RFP-E007. This work is necessary to correct air flow deficiencies in the supply air system. KMS Concrete Replacement and Repair Kodiak Lawn Care—Contract 2.014-30 Change Order#1-$1,455.48 1. Omit curb at wall elevations 1,2,3,4,and S/A301,1,2 and 5/A302 -($3,672.00) 2. Provide and install bollard at the wall on the north side of driveway-$1,832.23. 3. Replace two panels of existing concrete between removed stairs and removed concrete walk - $3,295.25. Change Orders-July 2014 Page 2 Page 103 of 109 Manager Reports on Projects to Include Change Orders, Other ... AGENDA ITEM #17.8.1. Change Order#2-$(10,207.78) Omit catch basin and storm drain piping,and install a 4"pipe beneath sidewalk sections to daylight to provide drainage per RFP 05. EMC Engineering- Contract 2014-06 Change Order#5-$9,760.40 Special inspections required for the KMS concrete repair project. . Port Lions School Exterior Painting Jensen Yorba Lott,Inc.-Contract 2014-13 Change Order#16-$10,225.00 Design,bidding and construction administration for the Port Lions School painting project. Lake Orhin Culvert Replacement Golden Alaska Excavating.-Contract 2015-05 Change Order#1-$2,320.00 Initial culvert placement was changed to accommodate stream bed alignment, and required percentage grade to ensure maximum high water flow capacity. Change Orders-July 2014 Page 3 Page 104 of 109 Manager Reports on Projects to Include Change Orders, Other ... AGENDA ITEM #17.8.1. Kodiak Island Borough x . --5 j elf`;- Engineering& Facilities Department Projects Office y Road 15 Kodiak710 Mill,Alaska Ba 996 Phone (907)486-9210 Fax(907)486-9347 TO: Mayor and Assembly FROM: Matt Gandel, Project Manager/Inspector CC: Bud Cassidy,Borough Manager Bob Tucker, E/F Director RE: Projects Status Report for Period Ending July 31,2014 LANDFILL LATERAL EXPANSION Brechan Enterprises is the contractor for Phase II of the Landfill Lateral Expansion project,constructing a new fully-lined landfill cell with leachate collection system. Brechan has been installing reinforcing steel and concrete at the bottom and ramp of a new 37,000 sf leachate holding pond, as well as continuing with closure of existing landfill areas.Phase II is scheduled to be completed by September 20,2014. ASRC SKW Eskimos, Inc. is the contractor for Phase Ill, construction of a new leachate treatment plant. Currently ASRC is focusing on installation of rebar and pouring concrete for the slab and walls for the concrete tanks that will be part of the treatment process. They recently completed the fifth of nine scheduled concrete pours for this area,and are starting preparation work for the building foundations as well as installing underground electrical and communications conduits. Phase Ill is scheduled to be completed by May 31,2016.. .r E .r, t.;tzn ` i 4 4-xN IL t;',4 T•" .S, s:fi',r., biai,*x t r rr rN�. [[. �'`*vw`' '# Fr�4. f, a � i Ors y �j` ¢- !! �r� r� w ,� Phase 2—Leachate Pond Pebor Phase 3—Treatment Plant Tank Walls KODIAK FISHERIES RESEARCH CENTER VENTILATION MODIFICATIONS The scope of this project includes modifications to the Kodiak Fisheries Research Center ventilation system and installation of lighting controls that will enhance and extend the life of the building systems, and increase the energy efficiency of the facility. The United States Government will be reimbursing KIB for a portion of the construction costs through a lease amendment with GSA for the NOAA occupied Page 105 of 109 Manager Reports on Projects to Include Change Orders, Other ... AGENDA ITEM #17.B.1. space in the building. Wolverine Supply is the contractor for the project, and began work in early April 2014. All of the mechanical work was completed on schedule; however, due to certain issues with the design, the ventilation system is not providing the proper amount of air throughout the building. PDC Engineers has provided a revision to the design and Wolverine is scheduled to return to the site at the beginning of August to implement the changes. PDC Engineers is providing the design revisions at no cost,due to the issues with their original design. KODIAK MIDDLE SCHOOL CONCRETE This project is the final project to be completed from the 2004 GO Bond Issue. The scope consists of repairs to concrete walls and walkways surrounding Kodiak Middle School, Kodiak Lawn Care and Snow Removal is the contractor for this project, and started construction on June 3, 2014. They have completed 80% of the new sidewalks, and are preparing for the wall repairs along Powell Avenue and parallel to the KMS gym.The project is scheduled to be complete by August 15, 2014. 1A-. !qfl!!T . '.ntit fro, am. , - � . ! ems:k . Rehm-Installation for Wall Repair New Sidewalk Placed Adjacent New Sidewalk on Powell Avenue to Existing Sidewalk CHINIAK SCHOOL OIL TANK REPLACEMENT Chiniak School is next on the list of island-wide replacement of underground oil tanks at school facilities. , Chiniak has 12,000 gallon and 500 gallon underground tanks that are being replaced with a 3,000 gallon aboveground tank. Kodiak Lawn Care and Snow Removal (KLC) is the contractor for this project, and began construction in mid-July 2014. A large amount of contaminated soil was discovered underneath the 500 gallon tank,which had several pinhole leaks.Due to the proximity of underground utilities, KLC was not able to remove all of the contaminated soil. The Alaska Department of Environmental Conservation has been notified, and will likely require KIB to return at some point in the future to do whatever utility relocation is required to remove the balance of the contaminated soil. The new 3,000 gallon tank is scheduled to be installed by August 15,2014. • n . ` ' -`• `t t�.,� ter :. • rsi: i, �� T E x a u" rr '4' xe r" 6. "--.st-zotirfez.„ • . 4.9,,,t.*,,z0n.cc.:,,,„.:::Acfrocti _ , r_<,,,, 1 Excavation for Removal of Excavation ofContomintoted Soil Containment Cell for Existing Fuel Lines Contaminated Soil Project Status Report—July 2014 Page 2 Page 106 of 109 Manager Reports on Projects to Include Change Orders, Other ... AGENDA ITEM #17.B.1. LAKE ORBIN CULVERT REPLACEMENT This project is a collaborative effort between the Kodiak Soil and Water Conservation District (KSWCD) and KIB. KSWCD received a grant from the United States Fish and Wildlife Service for replacement of a culvert leading from Lake Orbin to Russian River, in order to aid fish passage. KSWCD will provide the funding to KIB, and KIB will bid and manage the project. Five bids were received for this project, with Golden Alaska Excavating the lowest bidder.The project started July 7, 2014,and all work was complete by July 11,2014. PANAMAROFF PLAYGROUND UPGRADES KIB received a grant from the Alaska Legislature in FY2013 for upgrades to playgrounds in Womens Bay. Panamaroff Park Playground is the first area to be upgraded.Working with the Womens Bay Community Council, staff issued a Request for Proposals for playground equipment in April 2014, and proposals were opened on May 15, 2014. Playcraft Direct was determined to the lowest/best proposer, and the Assembly voted to award them a procurement contract on June 20, 2014. The equipment is scheduled to arrive in Kodiak by September 15,2014. FIRE PROTECTION AREA NO.1 EMERGENCY GENERATOR KIB received a Designated Legislative Grant in 2012 to provide an emergency power generator and switch gear at the Bayside Fire Station. In addition,the Fire Protection Area No. 1 Board had agreed to provide funds to help complete the project. RSA Engineering completed design for this project; the project was advertised for bid starting June 24, 2014, and bids were opened July 15, 2014. Only one bid was received.The total project budget is$155,100,and the one bid received was$227,000,substantially above the budget. Staff entered into negotiations with the sole bidder per KIBC 3.30.050(D), and the bidder agreed to lower their price to $166,000. Since this still exceeds the budget, the Fire Protection Area No. 1 Board will be meeting August 5,2014,to determine how to proceed. FOUR SCHOOL GENERATORS KIB received an Alaska Legislature grant in 2011 for installation of generators at several Borough schools, including Karluk, Old Harbor, Port Lions, and North Star Elementary. Bids for this project were opened on June 26, 2014.There was only one bidder, Wolverine Supply, Inc. of Wasilla. The Assembly voted to award a contract to Wolverine at the July 17, 2014, regular meeting. Contract paperwork and equipment submittals are currently underway.Bid and contract documents call for Port Lions and North Star Elementary to be complete by January 2015, and Karluk and Old Harbor by July 2015. WOMENS BAY FIRE HALL ADDITION KIB has received grants from the Alaska Legislature and U.S. Department of Housing and Urban Development (HUD) for design and construction of an emergency shelter attached to the Womens Bay Fire Hall. Jensen Yorba Lott (JYL) has completed conceptual design of a 3,500 square foot addition including a 1,000 square foot day room for community events and activities,double-wide apparatus bay to serve two fire engines, toilet room, and storage rooms.The Architectural/Engineering Review Board (ARB) reviewed and approved the 65% design documents on July 8, 2014. The HUD grant required completion of an Environmental Assessment and a public comment period which ended on July 21, 2014.JYL is scheduled to have 95%design documents completed by mid-August,at which point they will be reviewed again by the ARB. ANTON LARSEN BAY DOCK KIB has received Alaska Legislature and Denali Commission grants to provide upgrades and expansion of the existing floating dock facilities at Anton Larsen Bay. The base bid will be for a sixty-foot-long dock Project Status Report—July 2014 Page 3 Page 107 of 109 Manager Reports on Projects to Include Change Orders, Other ... AGENDA ITEM #17.8.1. section, with an alternate bid for a second sixty-foot-long section. PND Engineers performed geotechnical investigation in July and found that bedrock was actually much deeper than anticipated. This information will be essential to properly design the pilings that will hold the new dock in place.JYL and PND are scheduled to complete 35%design documents in early August. PORT LIONS SCHOOL EXTERIOR PAINTING This project is painting of the exterior of Port Lions School. This project had been put on hold pending review of the use of the Facilities Fund for Renewal and Replacement projects, however, the Assembly gave direction at the work session on June 26, 2014, for staff to proceed with the work this summer. Jensen Yorba Lott(JYL)completed design documents and the project was put out for bid starting July 17, 2014. Bids are due August 6, 2014, and staff is hoping to recommend a contract award at the Assembly meeting on August 21, 2014. Several contractors have expressed concern that, since they won't be able to start work until early September, it will be difficult to get enough good weather to complete the project. Due to those concerns,JYL adjusted the paint specification to allow for acrylic paint that can be used at lower temperatures. Note: A status report on the Kodiak High School Addition and Renovation project is provided separately from Wilson Engineering,Inc. Project Status Report—July 2014 Page 4 Page 108 of 109 Manager Reports on Projects to Include Change Orders, Other... AGENDA ITEM #17.8.1. WILSON ENGINEERING MONTHLY PROGRESS REPORT Kodiak High School Renovation ... Period Ending; July 31, 2014 Summary: Demolition continues at Area B ground level with the removal the exterior walls providing access to the old senior commons.The split level concrete floor will be removed in its entirety.Also completed in area B is one of the new concrete shear walls.Concrete shear walls in Area B provide code required seismic upgrades.Stainless steel railings have been installed on the new Gymnasium bleacher balcony providing safe access for students when class resumes next month, The Area A Tower remains the Contractor's primary focus. Finishes on the fourth floor are 80%complete with flooring materials scheduled to commence next period.Completion efforts are being scheduled one floor at a time starting with level 4 and working down to the ground level.West parking lot has been graded and ready for paving. Work in Egan Way found nearly 2000 CY of unsuitable soil under the roadway.The excavated material has been replaced with specified rock,graded and will be paved next period along with other areas. Civil utilities such as parking light poles,water main,storm drains and sewer lines have been complete as required to occupy the Tower. Work This Period: rr � . • Gypsum wall board and painting level 1 r 3t • Acoustical ceiling grids completed level 3&4 • Lighting and Plumbing fixtures installed level 3&4 w e s 4 • PVC roof membrane at Area C parapets completed • Civil curb,gutter and walkways on going z "�' _ " Work Scheduled Next Period: s , • Paving at West Parking lot and Egan Way Casework Room A417 Science Lab • Architectural concrete in the new court yard e „-.. • Continue finishes in the Tower complex • Area B concrete demo • • Utility connections for water and sewer ` s � #7 ss t 3 x'�-r t'• " Schedule Status:Phase 2 Gymnasium completed. Phase 3 .�-s r r x e c erut completed. Phase 4 schedule modified(completion October 1). -{ :k Phase 6 completion revised to October 1,2015 Scheduled.Milestones In Progress Phase Start Milestone %Complete Last Period 30 Metal Lockers Corridor A429 2 4-5-13 9-23-13 100% This Period 9 \r S.y rSit�{ 3 4-5-13 01-16-14 100'%• Open RFI's 03 . �t i� 1 3° 4 4-5-13 8-01-14 69.500/a i + ,°,r�n B 5 61-14 8-21-14 26% Total To-Date 399 , �` • p ^.+4 � '' °� Accent paint in Rescore Room A223 ''y'e kj ., nip } a ro , „�- Area 8 Demo Bruce Walter,Project Manager Page 109 of 109 Manager Reports on Projects to Include Change Orders, Other ... Kodiak Island Borough Assembly Regular Meeting Guidelines September 4, 2014, 7:30 p.m., Borough Assembly Chambers PLEASE ANNOUNCE: Please remember to turn off ringers on your cell phones or put them on vibrate. 1. INVOCATION Major Michael Bates of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse Assembly member Austerman who is absent due to personal leave. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. All items in yellow are consent agenda items. Summary of Consent Agenda Items: • `Special Meeting Minutes of May 29 and August 14, 2014 and Regular Meeting Minutes of July 17, 2014. • `Resolution No. FY2015-07 Reappointing a Member to the Kodiak Fisheries Development Association (Albert Schmeil). Recommended motion: Move to approve the agenda and consent agenda. VOICE VOTE ON MOTION. 5. APPROVAL OF MINUTES A. `Special Meeting Minutes of May 29 and August 14, 2014 and Regular Meeting Minutes of July 17, 2014. 6. AWARDS AND PRESENTATIONS — Mayor Friend A. Suicide Prevention Week Proclamation • Accepting: Jessica Lacy, Violence Prevention Coordinator for Kodiak Area Native Association Kodiak Island Borough Assembly Guidelines September 4, 2014 Page 1 7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) A. Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 8. COMMITTEE REPORTS 9. PUBLIC HEARING - None 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS— None. 13. NEW BUSINESS A. Contracts 1. Contract No. FY2015-07 Aerial Imagery Acquisition. Recommended motion: Move to authorize the Manager to execute Contract No. FY2015-07 with Kodiak Mapping of Kodiak, Alaska for Aerial Imagery Acquisition in an amount not to exceed $97,930. Staff Report — Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. 2. Contract No. FY2015-14 Approval of the Expenditure Request for the Scheduled Baler Maintenance. Recommended motion: Move to authorize the Manager to execute Contract No. 2015-14, a purchase order with Pioneer Supply Inc. for parts associated with the rebuild of the landfill baler in an amount not to exceed $54,947. Staff Report— Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines September 4, 2014 Page 2 B. Resolutions 1. Resolution No. FY2015-06 Urging the Alaska Energy Authority and Alaska State Legislature to Award Grant Funding for Kodiak Electric Association's Upper Hidden Basin Diversion Project. Recommended Motion: Move to adopt Resolution No. FY2015-06. Staff Report— Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. 2. *Resolution No. FY2015-07 Reappointing a Member to the Kodiak Fisheries Development Association (Albert Schmeil). C. Ordinance for Introduction 1. Ordinance No. FY2015-03 Rezoning Lot 2, Block 3, Lakeside Subdivision From !- industrial Zoning District To LI-Light Industrial Zoning District (P&Z Case No. 14- 018, Pearman.) Recommended Motion: Move to adopt Ordinance No. FY2015-03 in first reading to advance to public hearing at the next regular meeting of the Assembly. Clerk's note: Please see attached on yellow paper a request to postpone this until further notice. Staff Report — Manager Cassidy Assembly discussion and amendments may be offered at this time. Recommended Motion: Move to postpone Ordinance No. FY2015-03 indefinitely. ROLL CALL VOTE ON MOTION. 2. Ordinance No. FY2015-05 Rescinding Ordinance No. FY2014-20 By Amending Title 2 Administration and Personnel, Chapter 2.30 Rules of the Assembly, Section 2.30.080 Decorum in Debate, and Section 2.30.090 Citizens Rights. Recommended Motion: Move to adopt Ordinance No. FY2015-05 in first / reading to advance to public hearing at the next meeting of the Assembly. Staff Report — Manager Cassidy Assembly discussion and amendments may be offered at this time. Kodiak Island Borough Assembly Guidelines September 4, 2014 Page 3 Clerk's note: If amendments offered exceed the scope of the notice, you may want to consider postponement so we can appropriately advertise and include proposed amendments in the next meeting packet. ROLL CALL VOTE ON MOTION. D. Other Items— None. 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 15. ASSEMBLY MEMBERS' COMMENTS Announcements— Mayor Friend The next Assembly work session will be held on Thursday, September 11 at 7:30 p.m. in the Borough Conference Room. The next regular meeting is scheduled on Thursday, September 18 at 7:30 p.m. in the Borough Assembly Chambers. The Regular Municipal Election will be held on Tuesday, October 7, 2014. If you will be out of town on Election Day, absentee voting is available in the Borough Clerk's Office, Room 101 in the Borough building from 8 a.m. to 5 p.m., starting Monday, September 22, 2014, through Monday, October 6, 2014. Please bring your voter card or picture identification with you. It you have any questions, please call 486-9310. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines September 4, 2014 Page 4 I/ ^ , 12. B 7' 'I BY:ID: SECOND: (,Iiia SECOND: I rv1tALJ SECOND: Vitimiki SECOND: VWss -rte 10 rc KO ' , ,i it�� Nc x r mrk C/o-Awl- - -v a©1S-Dri t poi 9-1( etirje YES NO 111.1111111.11 YES i NO ® NO IN NO Ms. Austerman YES Ms. Austerman } I 'i'i7 �� ; Mr. Bonney Mr, Bonney Mr. Bonney I Mr. Bonney Mr onney TV Mr, Griffin ' V Ve I Mr. Griffin Mr. Griffin 1.1 Mr. Griffin V 1 Mr. Griffin Mr. Kaplan MI Mr. Kaplan I Mr. Kaplan Mr. Kaplan rall Mr. Kaplan I L Ms. Lynch I Ms. Lynch I Ms. Lynch ( Ms. Lynch I Ms. Lynch i} Mr. Peterson Mr. Peterson i Mr. Peterson 1 i Mr. Peterson ME Mr. Peterson j °nhens i 1 I Mr. Stephens I 1 Mr. Stephens , Mr. Stephens MI Mr. Stephens - "^TF? CHANGE OF VOTE? CHANGE OFVOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VC ' I r I TOTAL: T 1 I TOTAL: I (t 10 I TOTAL: -"IV six members of the assembly are present and there is a threelthree tie vote of the a 3d: Recessed: Reconvened: 9,65Arcia BY: ' . I BY: BY: � BY:4 140,16 w. 'ND: I ,�'�( i SECOND: ( SECOND:b R SECOND: p)t� SECOND: Go`Kit r , 'u lab' 1 pp-0,. ° wit \ q1\ � 0� 5,0� ( M 0 _-e • --E\_ . . I YES NO YES NO I YES `NO YES 1,P40 YES i Ms 'A n �; . Au m.' as j `Ms. ° . ter uster.: .` . Austerma Mr. Bonney 1 1 Mr. Bonney I V I Mr, Bonney Mr. Bonney( Mr, t.- ney f Mr. Griffin ! Mr. Griffin ( Mr. Griffin Mr. Griffin Mr, Griffin V Mr. Kaplan �, Mr. Kaplan 1 1 Mr. Kaplan ✓ Mr. Kaplan p Mr. Kaplan Ms. Lynch j a Ms. Lynch kle ✓ Ms. Lynch V Ms. Lynch V Mr. Peterson V k f ' i Mr. Peterson ii I Mr. Peterson ✓ Mr. Peterson ,✓ I Mr. Peterson `, Mr. Stephens 1 J i Mr. Stephens ! I Mr. Stephens V Mr. Stephens Mr. Stephens , I '^UANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOT r TOTAL: TOTAL: TOTAL: �� I TOTAL: ` I _-re where only six members of the assembly are present and there is a three/three tie vote of the ass I Mayor Friend 1 1 I Mayor Friend ! I 1 Mayor Friend KODIAK ISLAND BOROUGH Regular Meeting Regular Meeting of: off% 2e/y Please PRINT your name Please PRINT your name S cu‘ LaSUI Minutes of this and other assembly meetings as well as copies of agenda items are available at the Borough Clerk’s Office or on the Kodiak Island Borough’s website www.kodiakak.us. The next regular meeting of the Kodiak Island Borough Assembly is scheduled on Thursday, September 18, 2014, at 7:30 p.m. in the Borough Assembly Chambers. At its Regular Meeting of September 4, 2014, Kodiak Island Borough Assembly Took the Following Actions: PROCLAIMED September 8th Through 14th, 2014 as “Suicide Prevention W eek” and Urged Kodiakians to Learn How They can Help – Because “Suicide Prevention Is Everyone’s Business.” AUTHORIZED the Manager to Execute Contract No. FY2015-07 W ith Kodiak Mapping of Kodiak, Alaska for Aerial Imagery Acquisition in an Amount Not to Exceed $97,930. AUTHORIZED the Manager to Execute Contract No. 2015-14, a Purchase Order With Pioneer Supply Inc. for Parts Associated With the Rebuild of the Landfill Baler in an Amount Not to Exceed $54,947. ADOPTED Resolution No. FY2015-06 Urging The Alaska Energy Authority and Alaska State Legislature to Award Grant Funding for Kodiak Electric Association's Upper Hidden Basin Diversion Project. ADOPTED Resolution No. FY2015-07 Reappointing a Member to the Kodiak Fisheries Development Association (Albert Schmeil). POSTPONED Ordinance No. FY2015-03 Rezoning Lot 2, Block 3, Lakeside Subdivision From I- Industrial Zoning District To LI-Light Industrial Zoning District (P&Z Case No. 14-018) Indefinitely. ADVANCED Ordinance No. FY2015-05 Rescinding Ordinance No. FY2014-20 By Amending Title 2 Administration and Personnel, Chapter 2.30 Rules of the Assembly, Section 2.30.080 Decorum in Debate, and Section 2.30.090 Citizens Rights in First Reading to Public Hearing at the Next Regular Meeting of the Assembly. Vol. FY2015, No. 5 September 5, 2014 Kodiak Island Borough Assembly Newsletter