2014-06-26 Work Session Kodiak Island Borough
Assembly Work Session
Thursday, June 26, 2014, 7:30 p.m., Borough Conference Room
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting
agenda packet and seek or receive information from staff.Although additional items not listed on the work session agenda
are discussed when introduced by the Mayor,Assembly,or staff,no formal action is taken at work sessions and items that
require formal Assembly action are placed on regular Assembly meeting agenda. Citizen's comments at work sessions
are NOT considered pan of the official record.Citizen's comments intended for the"official record"should be made at a
regular Assembly meeting.
Page
1 . CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
2. AGENDA ITEMS
3 - 16 a. Engineering and Facilities Update to the Assembly
a Engineering & Facilities Update.pdf
Kodiak High School Renovation.pdf
17 - 30 b. Use of Facilities Fund for Interfund Loan
a Facilities Fund Interfund Loan.pdf
• Proposed Bond Proiects.pdf •
3. PACKET REVIEW
PUBLIC HEARING
Ordinance No. FY2014-19 Requesting the Inclusion of the Newly
Constructed Residence Located at Lot 8, Block 1, Lakeside Subdivision
First Addition and the Residence Located at Lot 7, Block 2, Akhiok
Townsite in the Existing Payment in Lieu of Tax (PILT) Agreement with
Kodiak Island Housing Authority.
Ordinance No. FY2014-20 Amending Title 2 Administration and
Personnel Chapter 2.30 Rules of the Assembly Section 2.30.080
Decorum in Debate Section 2.30.090 Citizens' Rights.
NEW BUSINESS
CONTRACTS
Contract No. FY2015-01 Providence Kodiak Island Counseling Center
Services to Kodiak Island Borough School District for School Year 2014-
2015.
Contract No. FY2015-04 Destination Marketing and Tourism
Development Services for FY2015.
OTHER ITEMS
Waive and Release Attorney-Client Privileged Documents With
Respect to the Facilities Inter-fund Loans.
Page 1 of 30
4. MANAGER'S COMMENTS
5. CLERK'S COMMENTS
6. MAYOR'S COMMENTS
7. ASSEMBLY MEMBERS COMMENTS
Page 2 of 30
AGENDA ITEM #2.a.
KODIAK ISLAND BOROUGH
age-•-•i age-
•-•ie DEPARTMENT of ENGINEERING and FACILITIES
irt�tj f"'; Robert Tucker,Director
5ji ff$ i rtucker @kodiakak.us
DATE: June 23,2014
TO: Borough Mayor and Assembly
FROM: Robert Tucker, Director
RE: Engineering and Facilities Department Update
•
This memo is to provide an update on the Engineering and Facilities Department projects and
work plan for the Assembly's June 26, 2014 work session.
Unfilled Department Positions
The Department still has three unfilled positions; Maintenance Coordinator, Environmental
Specialist,and a Project Manager position.This is becoming very concerning to me, as I have
had several potential applicants tell me that the pay schedule is just too low. The Environmental
Specialist has been vacant for over six months and only two applicants have been received
neither were truly qualified. The Project Manager position has been empty for more than four
months and no applicants have applied.The Maintenance Coordinator position does have a
potential applicant that we are working with to fill.
Maintenance Team
Our maintenance team is continuing their efforts in maintaining our facilities. This includes
everything within our preventive maintenance efforts that include not only routine checks, to
involved cleaning or"pigging"of all the sea water intake lines for the research facility. They
also are working on the routine maintenance that needs to be accomplished in the summer to
prepare for another winter.
New Garbage Rate Increase
The new rates are being calculated by Alaska Waste.A letter will be sent out to all users stating
why these increases are happening. The increases will take effect after the new fee schedule has
been adopted by the Assembly.
Page 3 of 30
Engineering and Facilities Update to the Assembly
AGENDA ITEM #2.a.
Monashka Bay and Bay View Road Service Contracts
These contracts were not renewed this year because the service area hoards wanted to try to seek
out a less expensive contract. The contracts were rewritten with the input from the boards and
put out for bid. There were five bidders for the contract Brechan Enterprise is the apparent low
bidder but this needs to be verified and discussed at the next service area board meetings. The
contracts are now going to the Service Area Boards for review and will be brought to the
Assembly at the next available assembly meeting. There does appear to be some cost saving to
the service areas.
Panamaroff Creek Playground
The Assembly has approved the contract for the purchase of the playground equipment. The
equipment has been placed into production and as soon as we receive the equipment we will
begin installing the equipment. We are presently looking into a community build project for the
installation. If we have the resources and the interest we will go in this direction. If not,we will
go out to bid for the installation. We have the funding for the installation but if we can do it with
a community build then the park has some community ownership and the remaining funds can be
used on another park.
Kodiak High School
An update of the Kodiak High School project will be given by our contracted project manager,
Bruce Walter at this meeting.
Landfill Lateral Expansion
Phase II of the Landfill Lateral Expansion project continues with, installation of a new high-
density polyethylene liner for the new landfill cell and a new 37,000 sf holding pond is nearly
complete. Brechan is also proceeding with closure of the existing landfill area. Phase 11 is
scheduled to be completed by September 20,2014
Phase III,constructing the leachate treatment plant, is ongoing.The third of nine concrete pours
for the stab and walls for the concrete tanks have been completed. The underground
communication and electrical conduits from the baler building down to the Phase III site are in
progress.Phase III is scheduled to be completed by May 31,2015.
Kodiak Fisheries Research Center Ventilation Modification
The Kodiak Fisheries Research Center ventilation system modification is well underway. The
federal government will reimburse KIB for a portion of the construction costs through a lease
amendment with GSA for the NOAA occupied space in the building. The project began work in
early April 2014. All new mechanical fans and ductwork have been completed and installation
of lighting occupancy sensors throughout the building is almost complete. Construction needs to
be completed no later than July 15, 2014 to comply with GSA funding requirements. We see no
reason at this point for the contractor not to finish on time.
Page 4 of 30
Engineering and Facilities Update to the Assembly
AGENDA ITEM #Z.a.
Chiniak School Oil Tank Replacement
This is for the removal of two underground tanks, 12,000 gallon and a 500 gallon that will be
replaced with a 3,000 gallon above ground tank. KIB staff has received approval from the Alaska
Department of Environmental Conservation to close the existing 12,000 gallon tank in place and
not have to incur the expense of removing it front the ground. The contract has been approved
and planning is now underway. To save time KIB has proceeded with procuring the new 3,000
gallon tank so it will be on site when the contractor is ready to start construction. This project
needs to be completed by the end of the summer for startup of school in the fall.
Anton Larsen Bay Dock
The geotechnical investigation, design, permitting, and construction administration inspections
was approved by the Assembly on June 5, 2014. The geotechnical work will be scheduled for
June/July 2014. Public meetings were held in March 2014 both in town and in nearby villages.
The architect and engineers are planning to proceed with design of the new dock in an identical
location as the existing dock. The base bid will be for a sixty-foot-long dock section, with an
alternate bid for a second sixty-foot-long section.
Kodiak Middle School Concrete
This is the final project to be completed from the 2004 GO bond issue. The scope consists of
repairs to concrete walls and walkways surrounding Kodiak Middle School. Construction started
June 3,2014, and is scheduled to he completed by August 15,2014
Fire Protection No. I Emergency Generator •
The Assembly approved a design contract with RSA Engineering on February 20, 2014. RSA
completed 95% design documents for this project which were reviewed and approved by the
Architectural/Engineering Review Board (ARS) on May 20, 2014. The project was put out for
bid June 24,2014,with bids due July 15,2014.
Four School Generators
The architect and engineers have completed 95% design development documents which were
reviewed and approved by the ARB on May 20, 2014. The project went out to bid starting June
4, 2014, with bids due June 26, 2014. Due to the long lead time for shop drawings and
manufacturing the generators, the plan is to complete Port Lions and North Star Elementary by
January 2015 and Karluk and Old Harbor in summer 2015.
Women's Bay Fire Hall Emergency Shelter Addition
The Architect has completed conceptual design of a 3,500 square foot addition including a 1,000
square foot day room for community events and activities, double-wide apparatus bay to serve
two fire engines, toilet room, and storage rooms. The 35% schematic design documents were
completed,which were approved by the ARB on May 20, 2014.The architect has completed the
environmental assessment required by the HUD grant, and should have 65% design documents
completed this week.
Page 5 of 30
Engineering and Facilities Update to the Assembly
AGENDA ITEM #2.a.
Lake Orbin Culvert Replacement.
This project is a collaborative effort between the Kodiak Soil and Water Conservation District
(KSWCD) and KIB. KSWCD received a grant from the United States Fish and Wildlife Service
for replacement of a culvert leading from Lake Orbin to Russian River, in order to aid fish
passage. KSWCD will provide the funding to MB and KIB will bid and manage the project.The
contract has been awarded to Golden Alaska Excavating.
Port Lions School Exterior Paint
This project is painting the exterior of Port Lions School. This project was scheduled to go out
for bid in February 2014 with the work completed during the summer of 2014,but is currently on
hold pending the review of the use of the Facilities Fund for renewal and replacement projects.
East and Peterson Flooring
This project is removal and replacement of flooring at East and Peterson Elementary Schools.
This project was scheduled to go out to bid in early 2014, with construction in the summer of
2014, but is currently on hold pending the review of the use of the Facilities Fund for renewal
and replacement projects.
Borough Building Renovation
This project is a combination of several renewal and replacement projects for an overall
renovation of the existing Borough Building. The work would include replacing the boilers,
asbestos abatement in the boiler room and existing flooring, installing new flooring, and
upgrades to various mechanical and electrical building components. It is anticipated that this will
be a phased multi-year project beginning after the School District relocates its offices. This
project is currently on hold pending the review of the use of the facilities fund for renewal and
replacement projects.
Page 6 of 30
Engineering and Facilities Update to the Assembly
AGENDA ITEM #2.a.
Kodiak High School Renovation/ Progress
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Page 7 of 30
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AGENDA ITEM #2.a.
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Page 8 of 30
Engineering and Facilities Update to the Assembly
AGENDA ITEM #2.a.
Kodiak High School Renovation / Progress Photos/June 26 2014
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Page 9 of 30
Engineering and Facilities Update to the Assembly
AGENDA ITEM #2.a.
Kodiak High School Renovation /Progresss Photos/June 26 2014
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Page 10 of 30
Engineering and Facilities Update to the Assembly
AGENDA #2.a.GENDA IT
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Page 1 c'30
Engineering and Facilities Update to the Assembly
AGENDA ITEM #2.a,
Kodiak High{School Renovation / Progress Photos/June 26 2014
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Page 12 of 30
Engineering and Facilities Update to the Assembly
AGENDA ITEM #2.a.
Kodiak High School Renovation /Progress Photos/June 26 2014
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Page 13 of 30
Engineering and Facilities Update to the Assembly
AGENDA ITEM #2.a.
Kodiak High School Renovation / Progress Photos/June 26 2014
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Page 14 of 30
Engineering and Facilities Update to the Assembly
AGENDA ITEM #2.a.
Kodiak High School Renovation / Progress Photos/June 26 2014
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Page 15 of 30
Engineering and Facilities Update to the Assembly
AGENDA ITEM #2.a.
Page 16 of 30
Engineering and Facilities Update to the Assembly
AGENDA ITEM #2.b.
Kodiak Island. Borough
* „-.97--
„,fr \ OFFICE of the MANAGER
;tff r Bud Cassidy, Borough Manager
V, anI 1'
ce ' ; MEMORANDUM
Date: June 18, 2014
To: Mayor Friend and Members of the Assembly
From: Bud Cassidy, Borough Manager
Re: Funding of R&R Projects! G.O. Ballot Measure
Introduction
The Assembly has had many discussions and has voiced a number of concerns about
using the Facilities Fund (Shuyak Fund) as a source for inter-fund loans to fund R&R
projects. There is an equally strong sentiment from the Assembly that KIB facilities are a
substantial public investment that should be maintained.
This memo will attempt to outline some options for funding for continued funding of R&R
projects.
Renewal and Replacement (R&R) Program and Projects
A good definition of a Renewal and Replacement program is the following:
A systematic management process to plan and budget for known cyclic
repair and replacement requirements that extend the life of the building
and retain usable condition of facilities and systems and are not normally
contained in the annual operation.
Another way to view an R&R program is a review of the various "building systems” to
determine if obsolesces of their component parts have occurred. These "building
systems" include heating and cooling (HVAC), building exterior (roof & exterior walls) or
the mechanical, electrical or plumbing (MEP) of a building. By looking at KIB buildings
at the systems level, separately and more intensively, parts can be changed if they are
wearing out or parts can be replaced if there is a change in the part that makes the
system more efficient. Bob Tucker's memo to me dated October 23, 2013 and attached
does a good job of explaining a Renewal and Replacement program.
Funding of an R&R Program
Given the costs developed by Engineering and Facilities staff to fund an R&R program,
(approximately $2,000,000/year) there is a need for a reliable source of money. Up until
recently that source has been the Facilities Fund. That fund has been used two ways.
The first is defined in KIBC 3.10.120(D) where investment income may be used for
"maintenance and repair of existing borough facilities". Though this is an avenue for
Page 17 of 30
Use of Facilities Fund for Interfund Loan
AGENDA ITEM #2.b.
maintenance money, little of that investment income has been used for maintenance.
Most has been used for debt service or insurance.
The other way that the facilities fund has been used is as the source of an inter-fund
loan. An inter-fund loan from the Facilities Fund has been used for many projects since
it was created. As of this date, the facilities fund has always been paid back . .
with the required interest. A loan is identified at a term of 20 years and at an interest
rate that is determined by the Finance Director. A spreadsheet showing those loans is
attached with this memo.
The Assembly has approved a list of R&R projects as well as set aside approximately
$2,000,000 a year for the last 4 years. That list of projects and their status is attached.
Those projects that are on hold" will continue to be so pending the resolution of where
the money will come from if not from the facilities fund. A couple of other sources are:
A. Major Maintenance Project List submitted to DEED.
A list of projects and their backup are submitted to DEED each year by the
KIBSD along with lists from all school districts around the state. DEED rates
and ranks projects based on priorities like health and safety. The governor
decides the level of funding that will be applied to that list in his budget. Those
that are funded are done so at 70%.
In the past KIB projects have made the cut and were funded. Lately, the KIB
projects have not been rated or ranked very high compared to the lift/safety
needs of other school districts.
B. Continue funding with inter-fund loans
There is fund balance in a number of funds (General Fund, Debt Service
Fund, and Facilities Fund). Inter-fund loans from these funds are permissible.
The money is paid back to the originating fund based on an established
interest rate. The term is 20 years. Use of inter-fund loans is done commonly
by municipalities around the state. The Facilities Fund has been the fund of
choice because of the balance in the fund. Staff has acquired legal opinions
on this very issue from two different attorneys about its legality. Both
attorneys' opinions state that making an inter-fund loans from the facilities
fund are allowable upon passage of an ordinance stating that is the desire of
the Assembly. That ordinance should be specific though identifying the
amount the term and the interest rate. Those legal opinions can be found in
the Clerk's Office.
Because non-school projects (Borough building projects) are not
reimbursable by the state, these projects cannot be included in any General
Obligation bonds ballot measure. An inter-fund loan is a valid method of
funding these projects.
C. General Obligation bond for School projects — Ballot Measure
The State of Alaska reimburses 70% of voter approved bonds for major
maintenance projects (R&R projects with the exception of painting are
considered major maintenance projects). The passage of voter approved
bonds is a great source to fund an R&R program. There is still the need to
come up with the 30% local requirement. A word of caution though . . . this
program and its benefits were looked at by the most recent legislature this
Page 18 of 30
Use of Facilities Fund for Interfund Loan
AGENDA ITEM #2.b.
session to be reduced or eliminate. The bill that would change the existing
program was not passed.
Conclusion
Maintaining our million dollar public facilities asset should be a priority. The goal
of our renewal and replacement program as well as preventative maintenance
efforts is to make our structures last beyond their 50 life span and in such a way
that they are operating efficiently. Such an effort requires staff and stable
revenue source. Finding money from non-tax sources is important, but when it
comes down to it, local taxes will be required.
It is recommended that the Assembly approve placing before the public a ballot
measure to fund renewal and replacement projects for school facilities in an effort
to acquiring 70% reimbursement from the State of Alaska. Staff will put together
a list of R&R projects for you to review.
It is also recommended that fund balances in the various funds, including the
Facilities Fund be used to match the 30% local match requirement for bond
projects and to fund non bond projects. Such action will require specific
Assembly approval by ordinance of the project cost, term and rate of interest.
Page 19 of 30
Use of Facilities Fund for Interfund Loan
AGENDA ITEM #2.b.
KODIAKISLAND BOROUGH
Miry
- - t Engineering& Facilities Department
Catweck \ NT+
MEMORANDUM
DATE: October 23,2013
TO: Mayor and Assembly
FROM: Bob Tucker, Acting E:/F Director
CC: Bud Cassidy,Manager
RE: Renewal and Replacement Program
The Borough started our renewal and replacement(R&R)program in 2010. The first initial list was for$36 million
in R&R projects spread out over 10 years. In this case we are talking about R&R projects,not deferred maintenance
projects,in most cases our projects are not deferred maintenance projects. In other words these are not projects
where maintenance was ignored causing the project to become larger. However_we do have some major
maintenance items in our program that could become deferred maintenance if they are not funded in time. A good
case in point would he our exterior painting projects,these are major maintenance and not deferred maintenance.
However,if projects like those are not funded they can quickly turn into a siding projects which is now a deferred.
maintenance item. This is something we are trying to prevent with our program. Most of our R&R projects are
projects where the system has met its useful life,basically it is worn out.
When we started this program we began with our largest and most important assets,our education facilities. We
then went on to our larger faeilities and are now working on getting our smaller buildings into the program.This is a
long and involved process.
+ The first phase is to look at each building. In many cases the buildings where built with additions over
many years,these additions need to be broken out into separate R&R schedules. Basically if each addition
of a building was built 10 years apart then each part would tear out at different times.Therefore we need a
separate schedule b r each addition of each building. You can see where this could get very contusing and
difficult to calculate.
• The second phase of the program is to break the additions down into systems that need to be renewed or
replaced such as electrical,plumbing roofing and so on. Once these systems get broken down they become
the projects. We then need to complete budget estimates on each project.
• The third phase is project ranking according to several categories;fire,life safety,protection of structure
and so on. Once the category ranking is completed then we rank them according to priority. This is done
in conjunction with School District Staff and Borough Staff so that all parties involved have a say in the
priorities. This has worked very well over the years making this a very useful document for planning
purposes.
Once we have our renewal and replacement schedule ranked and prioritized we bring it in front of the Assemble to
obiaM funding for the scheduled years projects and to have you folks check our prioritization.This list is a living
document of projects that are added to and re-ranked each year with the help of the end users of the facilities.
Originally in 2010 the Borough received a grant reimbursement ofapprox.$3 million f r the Middle School Seismic
project and used these funds for the first year. In 2011 the Borough Assembly set out that they would fund this
program out of the facilities fund at$2-3 million for each year.
Page I of'2
Page 20 of 30
Use of Facilities Fund for Interfund Loan
AGENDA ITEM #2.b.
I am here tonight to talk about this further and to let you know that this program is working. It is making a
difference and needs to be funded further into the future.We still have millions of dollars' worth of projects on the
list. However what you Iblks have already done is making a big impact on the bottom line. I have attached a spread
sheet to show what we have completed in each year and what we have fimded,as well as what we are asking for
next fiscal year.
We are now in the middle of another big build out of new facilities that will need this program in the future. If we
stop now then what we already have f sr projects on the list will grow out of control. We will then end up with a
bigeer problem in the end if you folks don't keep this program alive. We must take care of the assets that we
already have so that we can take care of the assets to come in the future.
I will he at the next meeting to discuss this further and answer any question you night have about the program.
Page 2 oft
Page 21 of 30
Use of Facilities Fund for lnterfund Loan
AGENDA ITEM #2.b.
�1�° Kodiak Island Borough
/4, -L . _i
MEMORANDUM
TO: Kodiak Island Borough Mayor and Assembly
THROUGH: Bud Cassidy, Borough Manager
FROM: Karleton Short, Finance Director
SUBJECT: Facilities Fund loans
DATE: January 3, 2014
There has been some discussion about how both the corpus and interest earnings of the
Facilities Fund can be used. There have also been discussions on how expenditures in the R& R
project fund will affect the mill rate.
Per Borough Code,only 85%of the previous year's interest earnings can be used for debt
service, property insurance and capital projects. Only 50%of these earnings can be used for
Debt Service. These amounts are shown on the income statement as transfers out.
The Facilities Fund has loaned money to the K.F.R.C., Bayside Fire Department,the hospital
enterprise fund, to Womens Bay Fire District, and others. These are not considered transfers
out.
These loans are shown on the balance sheet as loans to the various entities. As these loans are
paid the Facilities Fund receives both the principal amount due plus interest.
These loans can be paid for by an outside revenue source or a transfer in from another fund.
An outside revenue source is generally a property tax but can also include State grants or other
revenues derived from entities outside of the Borough.
The School District applies for the R&R projects, not the Borough as per the State regulation.
The R&R projects are then scored and ranked by DEED. Then the governor usually funds a
portion of the list. If we score high enough on the funding list and if the Governor funding hits
one of our projects on the ranked list,then we have the potential to be reimbursed for 70%of
these types of projects.
The School District can submit any of our completed projects for up to 3 years after the
completion of the project. One of the reasons we have been completing projects first with
other funding sources and then submitting for reimbursement is that a completed project
always scores higher than an uncompleted project. This is because they know your budgets are
good and design is complete. Doing it this way we have a better chance of getting reimbursed
from DEED.
Page 22 of 30
Use of Facilities Fund for Interfund Loan
AGENDA ITEM #2.b.
The Borough can also transfer funds to pay for part of these project expenditures. I believe that
the Facilities Fund can only fund an ongoing project, not loan expenditures after the project is
complete. Other funds may make transfers into the R& R fund to reduce loan expenditures.
In the past the Borough has considered these inter-fund loans as investments in a political
subdivision of the State of Alaska,to include the Borough and any of its component funds.
There has been some discussion on whether or not these loans will cause the mill rate to be
increased. There is a cost to doing these projects. These costs can be paid for by state grants,
transfers in from other funds, property taxes and other sources that may become available.
As Borough debt is being retired as bonds mature the debt service payments that were going to
these debts can be spent on the new debt service. A good example of this is the retirement of
hospital debt.
Future interest earnings on Facilities Fund investments will have a huge impact on the mill rate
needed to pay off these loans. If the Borough can earn 3.5%interest the Borough can make
these loan payments without raising the current mill rate. The Borough has earned between 2
and 6 per cent interest on Facility Fund investments.
As an option the Borough can invest in a 10 year, non-callable Federal agency instrument, such
as a FHLB, to earn 5%. However, even though the interest rate is set and will not change the
market value of this instrument may change leading to"book losses or gains"which can show
interest earnings both above and below the 5% interest the Borough will earn over the life of
the investment.
While the Facilities Fund does not pay the costs of the inter-fund loans it does pay for the debt
service on our general obligation bonds reducing the need to make these bond payments from
property taxes.
2
Page 23 of 30
Use of Facilities Fund for Interfund Loan
AGENDA ITEM #2.b.
FY Project Complete Budget Status
FY10 Auditorium Roof Y $936,490
High School Parking Lot Paving Y $486,486
High School Fire Alarms Y $243,933
High School Boiler Gun Units CANCELLED $124,800
Demo Old Chiniak School Y $104,000
Ahkiok Sewer Line Y $72,800
East Close(in place)&Replace UST Y $66,194 COMBINED EAST GenSet
Boro.Build.Replace Air louvers Y GRANT
Middle School Close(in place)&Replace UST N $66,194 COMBINED USTS
Boro.Build.Power Distribution Panels COMBINED $0 COMBINED BORO REHAB
Main Canopy Replacement Y $50,059
Boro.Build.Sidewalk and Handrail Repairs Y $43,407
Boro.Build.Lighting Y $0 Grant
Total $2,194,363
FY11 Boro Build.Boiler Combustion Air Fan COMBINED $0 COMBINED BORO REHAB
Karluk Remove UST Y $412,931
Karluk HVAC Controls Y $59,400
CliiniakRemove&UST N $142518 IN,PROGRESS
Boro.Build.New Roof Y $1,190,020
East Generator&Building Y $1,281,537 Partial grant for genset
Total $3,086,406
FY12 East&Peterson Flooring N $738,504 ON HOLD
Boro.Build.Return Air duct for 2nd floor N COMBINED BORO REHAB
Boro Bldg &North Star Exterior Paint HALF $357,127
Port Lions Remove UST N COMBINED USTS
Main Remove UST N COMBINED UST'S
Boro. Build.New Receptacles N $0 COMBINED BORO REHAB
Larsen Bay Roof Y $598,200
Total $1,693,831
FY13 KMS Elevator Controls N $51,840 ON HOLD
Middle School HVAC Controls N $1,537,255
_ Peterson HVAC Controls N $624,427
Total $2,213,522
Page 24 of 30
Use of Facilities Fund for Interfund Loan
AGENDA ITEM #2.b.
FY Project Complete Budget Status
FY14 None Approved by Assembly
Total $0
FY 15 Port Lions Exterior Paint N $127,700 PROPOSED
KMS Rear Parking Paving N $415,363 PROPOSED
Auditorium Flooring foyer and hall N $141,505 PROPOSED
Boro.Build.Asbestos under Carpet $233,730 PROPOSED
Boro.Build. New Flooring N $267,120 PROPOSED
Boro.Building Boiler Room Upgrades $21,704 PROPOSED
Boro Buolding Relocate Fuel oil piping $40,068 PROPOSED
Boro.Build.Move Gen Set COMBINED $392,299 PROPOSED
Boro.Build Replace Boilers COMBINED $400,190 PROPOSED
Boro.Build.Asbestos Boiler Room COMBINED $75,000 PROPOSED
Boro.Build DDC Controls . COMBINED $441,298 PROPOSED
Total $2,555,997
Borough Building Combined
Boro Buld.Exterior Paint $162,275 ON HOLD
Boro.Build.Power Distribution Panels $55,561 ON HOLD
Boro Build. Boiler Combustion Air Fan $21,637 ON HOLD
Boro.Build.Return Air duct for 2nd floor $269,895 ON HOLD
Boro.Build.New Receptacles $63,052 ON HOLD
Boro.Build DDC Controls $441,298 PROPOSED
Boro.Build.Move Gen Set $392,299 PROPOSED
Boro.Build Replace Boilers $400,190 PROPOSED
Boro.Build. New Flooring N $267,120 PROPOSED
Boro.Build.Asbestos Boiler Room $75,000 PROPOSED
Boro.Build.Asbestos under Carpet $233,730 PROPOSED
Boro Buolding Relocate Fuel oil piping $40,068 PROPOSED
Boro.Building Boiler Room Upgrades $21,704 PROPOSED
Total $2,443,829
Page 25 of 30
Use of Facilities Fund for Interfund Loan
AGENDA ITEM #2.b.
R&R PROJECTS 2010 Model 2010 Model 2015 Model Status FY15
DEED Reimbursable Projects
Middle School UST $66,194 On Hold
East Flooring $648,747 On Hold
Peterson Flooring $363,268 On Hold
Port Lions Remove UST $76,130 On Hold
Main Remove UST $64,260 On Hold
KMS Elevator Controls $51,840 On Hold
Middle School HVAC Controls $1,537,255 On Hold
Peterson HVAC Controls $642,405 On Hold
KMS Rear Parking Paving $415,383
East Cafeteria Roof $840,319 $1,200,456 New
Ouzinkie Old Flooring $47,462 $67,803 New
Ouzinkie New Flooring $25,924 $37,034 New
Akhiok Flooring $64,215 $91,735 New
North Star HVAC $705,609 $1,008,013 New
Middle School Fire Alarm Replacement $262,469 $374,955 New
East Interior Renovation $445,347 $636,210 New
Port Lions HVAC Controls $283,431 $404,902 New
Larsen Bay Old HVAC Equip and Controls $616,945 $881,350 New
Peterson Parking Lot Paving $434,385 $620,550 New
Total $3,450,099
Non Reimbursable Projects
Port Lions Exterior Paint $127,700
Auditorium Flooring foyer and hall $141,505
Boro.Build.New Receptacles $63,052 On Hold
Boro.Build.Exterior Paint $162,275 On Hold
Boro.Build.Return Air duct for 2nd floor $269,895 On Hold
Boro. Build.Power Distribution Panels $55,561 On Hold
Boro Build.Boiler Combustion Air Fan $21,637 On Hold
Boro. Build.Relocate Fuel Oil Piping $40,068
Boro. Build.Boiler Room Upgrades $21,704
Boro.Build.DDC Control system $441,298
Boro.Build. New Flooring $267,120
Boro.Build Replace Boilers $400,190
Boro.Build.Asbestos Boiler Room $75,000
Boro.Build.Move Gen Set $392,299
Boro.Build.Asbestos under Carpet $233,730
Total 2010 Cost Model On Hold
Total 2010 Cost Model New Projects $4,022,519 $3,726,105
Total 2014 Cost Model New Projects $5,323,007
Difference Between 2010 Cost Model and 2014 $1,596,902
Total 2015 request I $2,555,997
Page 26 of 30
Use of Facilities Fund for Interfund Loan
AGENDA ITEM #2.b.
FY Project Complete Budget Status
FY10 Auditorium Roof Y $936,490
High School Parking Lot Paving Y $486,486
High School Fire Alarms Y $243,933
High School Boiler Gun Units CANCELLED $124,800
Demo Old Chiniak School Y $104,000
Ahkiok Sewer Line Y $72,800
East Close(in place)&Replace UST Y $66,194 COMBINED EAST GenSet
Boro.Build.Replace Air louvers Y GRANT
Middle School Close(in place)&Replace UST N $66,194 COMBINED UST'S
Boro.Build.Power Distribution Panels COMBINED $0 COMBINED BORO REHAB
Main Canopy Replacement Y $50,059
Boro.Build.Sidewalk and Handrail Repairs Y $43,407
Boro.Build.Lighting Y $0 Grant
Total $2,194,363
Pill flora Build.Boiler Combustion Air Fan COMBINED $0 COMBINED BORO REHAB
Karluk Remove UST Y $412,931
Karluk HVAC Controls Y $59,400
Chini3kRetnoye`.UST__ ' `. N ' ._$192!518. : [N;PROGRESS _.
Bora.Build.New Roof Y $1,190,020
East Generator&Building Y $1,281,537 Partial grant for genset
Total $3,086,406
FY12 East&Peterson Flooring N $738,504 ON HOLD
Boro.Build.Return Air duct for 2nd floor N COMBINED BORO REHAB
Boro Bldg &North Star Exterior Paint HALF $357,127
Port Lions Remove UST N COMBINED USTS
Main Remove UST N COMBINED UST'S
Boro.Build.New Receptacles N $0 COMBINED BORO REHAB
Larsen Bay Roof Y $598,200
Total $1,693,831
FYl3 KMS Elevator Controls N $51,840 ON HOLD
Middle School HVAC Controls N $1,537,255
Peterson HVAC Controls N $624,427
Total $2,213,522
Page 27 of 30
Use of Facilities Fund for Interfund Loan
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Current Interfund Loans
0.o ` , :., .. _ _t,. . .-. Total
Interest Final Payment Beginning Outstanding Annual Interest Source of
Loan • Loan Date rate Date Balance Balance Payments Income Funds
[Tnnity'Acres Paving Loan' 10/31/20O5 +4180% '10/31'/2014 $ 216r69Ot $ 2 `477" $ 2'-6},266—$: -7-45196_8f,:Property Taxes
z kFRC 1101%1997 7'.00%) 30/1/20181 j,000'00o 3,094W0 750000, '7(659;400 Lease1Reven ies
r Hospital 7/1/2003 4.00% 6/30/2023 1,600,000 567,195 116,000 739,567 Lease Revenues
o
tu
R&R loan 1 7/1/2012 4.50% 6/30/2032 225,603 210,752 17,226 118,914 Property Taxes
m (R'&tRiIoan12 _________3/1/2013'.
__v _..,. 7_/1/2013' 4150% '6130/2033- 1 588'652+ ...1'563;746; '160;650; 837;371 j
$ 11,630,945 $ 5,458,770 $ 970,082 $ 9,400,620
Possible Inter-Fund Loan Sources
`Fundy , ;. Na`rid
General Fund $3,793,690 -_.__._..... .._.__._._.__.,......._,_....._..__.�....,
Land Fill 7,324,785
KFRC 4,102,258
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AGENDA ITEM #2.b.
•
2014 Proposed Bond Projects Tram Sob ti 't`
Project Name Old Costs Status New Costs
Port Lions Exterior Paint $121,700 On Hold $130,863
Middle School UST $150,000 On Hold $150,000
East Flooring $648,747 On Hold $648,747
Peterson Flooring $363,268 On Hold $363,268
Port Lions Remove UST $200,000 On Hold $200,000
Main Remove UST $150,000 On Hold $150,000
KMS Elevator Controls $54,000 On Hold $54,000
Middle School HVAC Controls $1,457,211 On Hold $1,457,211
Peterson HVAC Controls $642,405 On Hold $642,405
KMS Rear Parking Paving $415,383 2015 $649,763
East Cafeteria Roof $1,200,456 New $1,200,456
Ouzinkie Old Flooring $67,803 New $154,127
Ouzinkie New Flooring $37,034 New $38,983
Akhiok Flooring $91,735 New $91,735
Middle School Fire Alarm Replacement $374,955 New $374,955
East Interior Renovation $636,210 New $636,210
Peterson Parking Lot Paving $620,550 New $900,000
KMS Ramp Roof $109,964 $109,964
Peterson Boilers $300,510 $300,510
Main Gym floor Replacement $217,734 $416,576
Main Exterior Paint $205,438 $205,438
Peterson Exterior Paint $250,365 $250,365
Karluk Flooring $72,945 _ $85,644
Chinlak Playground $80,000 $100,000
Karluk Playground $80,000 $100,000
Akhiok Playground $80,000 $100,000
East Old Plumb Fixtures $133,410 $253,436
Old Harbor Play Grounds $120,000 $120,000
Ouzinkie Play Grounds $120,000 $120,000
Port Lions Play Grounds $120,000 $120,000
Old Harbor Remove UST $200,000 $200,000
Project Totals $10,193,794
70%State Reumbursiment $7,135,656
30%Local Contribrution $3,058,138
Remaining Projects Old Costs Status New Costs
Larsen Bay Playground $120,000
Ouzinkie Old Elect Lighting $121,190
Ouzinkie Old HVAC Equip $509,101
Port Lions Flooring $169,419
Port Lions HVAC Controls $404,902
North Star HVAC $1,008,013
Ouzinkie HVAC Controls $186,706
Middle School Gym Floor Replacement $365,385
Page 29 of 30
Use of Facilities Fund for Inter-fund Loan
AGENDA ITEM #2.b.
2014 Proposed Bond Projects
Remaining Projects
Project Name Old Costs Status New Costs
Larsen Bay Old HVAC Equip and Controls $881,350
Larsen Bay Old HVAC Equip $459,084
Larsen Bay Old HVAC Controls $168,363
Larsen Bay Exterior Paint $155,451
Larsen Bay Old Elect Lighting $139,429
Larsen Bay Old Interior Doors $97,841
Larsen Bay Old Windows $27,223
East Old Exterior Doors $51,015
Auditorium Exterior Doors $81,624
Peterson Boiler Plumb Piping $9,559
Karluk Gen Exterior Doors $5,646
Chiniak Teacherage Exterior Doors $1,644
Old Harbor Generator and Building $1,006,943
Larsen Bay Flooring $378,864
Middle School Exterior Paint $320,085
Karluk Elect Lighting $147,255
Ahkiok Exterior Paint $71,473
Chiniak Exterior Paint $65,634
Larsen Bay Old Play Grounds $51,200
Karluk Exterior Doors $28,673
Old Harbor HVAC M/u Air Dist $19,961
Port Lions HVAC M/U Air _ $19,961 N
Chiniak Teacherage Exterior Paint _ $9,700
Chiniak Gen Exterior Paint $5,690
Ahkiok Gen Exterior Paint $5,633
Karluk Gen Exterior Paint $5,633
Port Lions Generator and Building $920,120
East Interior Paint $274,856
Main Interior Paint $264,702
Port Lions HVAC Cont $534,470
Maintenance Elect Lighting $258,989
Maintenance HVAC Controls $156,703
Port Lions Interior Paint $154,466
Larsen Bay Interior Paint $126,660
Ouzinkie Exterior Paint $124,321
Ouzinkie Interior Paint $122,543
Old Harbor Exterior Paint $122,256
Old Harbor Interior Paint $107,310
Ahkiok Interior Paint $67,382
Chiniak Interior Paint $60,882
Chiniak Play Ground $70,000
Larsen Bay Old Remove UST $34,954
Chiniak Ext Doors $29,569
Total $19,729,956
Page 30 of 30
Use of Facilities Fund for Interfund Loan
KODIAK ISLAND BOROUGH
WORK SESSION /3190A. tt1l,f ►ME1
Sm J/Vork Session of: C,t+a a 24/ ,9-7)/y
Please PRINT your name Please PRINT your name
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