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2014-06-05 Regular Meeting Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, June 5, 2014, 7:30 p.m., Assembly Chambers Page 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non- controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. APPROVAL OF MINUTES 4 - 8 A. *Regular Meeting of Minutes of May 1, 2014. May 1, 2014 RM Minutes.pdf 6. AWARDS AND PRESENTATIONS - None. 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 8. COMMITTEE REPORTS 9. PUBLIC HEARING 9 - 22 A. Ordinance No. FY2015-01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Commencing on the First Day of July 2014 and Ending on the Thirtieth Day of June 2015 (Fiscal Year 2015 Budget). Ordinance No. FY2015-01 and Backup - Pdf Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 1 of 96 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS 13. NEW BUSINESS 13.k Contracts 23 - 69 1 . Approval of Change Order No. 14 Amending Contract No. FY2014-13 Architectural and Engineering Services Term Contract for Design and Construction Administration for the Anton Larsen Bay Dock Replacement Project. Change Order 14 to Contract No. FY2014-13 - Pdf 70 - 75 2. Contract No. FY2014-35 Service Area No. 1 Jackson Lane Resurfacing Project. Contract No. FY2014-35 Backup Information - Pdf 13.B. Resolutions 13.C. Ordinances for Introduction 76 - 81 1. Ordinance No. FY2014-01D Amending Ordinance No. FY2014-01 Fiscal Year 2014 Budget by Amending Budgets to Account for Various Revenues That are Over Budget, Provide for Additional Expenditures and Move Funds Between Projects. Ordinance No. FY2014-01D Amending FY2014 Budget - Pdf 13.D. Other Items 82 - 85 1 . *Confirmation of the Mayoral Appointment to the Solid Waste Advisory Board (Steven Neff). SWAB Application and Backup - Pdf 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 2 of 96 17.A. Minutes of Other Meetings 86 - 89 1 . Womens Bay Service Area Board April 1 , 2014; Architectural/Engineering Review Board RM February 25, 2014. WBSAB Regular Meeting Minutes.pdf ARB Feb 25 RM Minutes.pdf 17.B. Reports 90 - 96 1. Manager Reports on Projects to include Change Orders, Other Projects, and Wilson Report. April 2014 Reports - Change Order, Other Projects Status, and Wilson Engineerinq.pdf Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855)492-9202 and Local 486-3231. Page 3 of 96 AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Regular Meeting May 1, 2014 A regular meeting of the Kodiak Island Borough Assembly was held on May 1, 2014, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Major Michael Bates of the Salvation Army. Mayor Friend led the Pledge of Allegiance. Present were Mayor Jerrol Friend, Assembly members Carol Austerman, Tuck Bonney, Aaron Griffin, Dave Kaplan, Chris Lynch, Frank Peterson, Jr., and Mel Stephens. Also present were Borough Manager Bud Cassidy, Clerk Nova Javier, and Assistant Clerk Angela MacKenzie. APPROVAL OF AGENDA AND CONSENT AGENDA KAPLAN moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES Regular Meeting Minutes of April 3 and April 17, 2014, were approved under the consent agenda. AWARDS AND PRESENTATIONS Mayor Friend proclaimed May 4 through May 10 Municipal Clerk's Week extending appreciation to Borough Clerk Nova Javier, Deputy Clerk Jessica Kilborn, Assistant Clerk Angela MacKenzie, and to all municipal clerks for the vital services they perform and their exemplary dedication to the community they represent. Mayor Friend presented the Student of the Month award for April 2014 to Denise De Lola, a Senior at Kodiak High School. CITIZENS' COMMENTS Alan Torres spoke to Ordinance No. FY2014-16 and the duties of the Personnel Advisory Board in relation to the compensation study. Scott Arndt spoke on Ordinance No. FY2014-16. He spoke in opposition of the longevity pay. Karl Short, Bill Roberts, and Lauri Whiddon spoke in support of Ordinance No. FY2014-16. Marilyn Ordal addressed some of the issues in the Fox Lawson Study. COMMITTEE REPORTS None. BOROUGH MANAGER'S REPORT Manager Cassidy reported on the following: Kodiak Island Borough Assembly Regular Meeting Minutes May 1, 2014 Page 1 Page 4 of 96 *Regular Meeting of Minutes of May 1, 2014. AGENDA ITEM #5.A. • Dr. Robert Deal would be in Kodiak May 29, 2014 to discuss forestry issues. • Borough Attorney Joe Levesque would visit Kodiak to discuss legal issues on May 29, 2014. • Manager's budget was made available April 30 in compliance with KIBC 3.15.030 Budget and capital program. • Negotiations with IBEW.Approval of IBEW contract will be forthcoming. • Community Cleanup Day was May 3, 2014 at the Kodiak High School parking lot and thanked all the entities involved. MESSAGES FROM THE BOROUGH MAYOR Mayor Friend welcomed the State Elks Association to Kodiak. UNFINISHED BUSINESS None. NEW BUSINESS Contracts 1. Contract No. FY2014-30 Kodiak Middle School Concrete Repairs Phase 2 Project. LYNCH moved to authorize the Manager to approve Contract FY2014-30 to S&S Enterprises, Inc. dba Kodiak Lawn Care and Snow Removal of Kodiak Alaska for the Kodiak Middle School Concrete Repairs Phase 2 Project in an amount not to exceed$403,263.00. The contract was for the Kodiak Middle School Concrete Repairs Phase 2 project. The work included repairs to concrete sidewalks and walls surrounding Kodiak Middle School. That was the final project to be completed from a General Obligation bond issue approved by voters in 2004. The project was bid upon twice previously: in June 2010 bids came in higher than available funding, and in May 2013 no bids were received. Staff and the design team adjusted the bid scope and the project was put out for bid a third time in February 2014. Two bids were received; staff reviewed the bid and supporting documentation submitted by the low bidder, S&S Enterprises dba Kodiak Lawn Care and Snow Removal of Kodiak, Alaska, and recommended approval of the construction contract. The contract amount would include the base bid plus alternates 1, 2, and 3. Alternate 4 was not recommended for award since it would push the total contract over the budgeted amount. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Bonney, Griffin, Kaplan, Lynch, Peterson, and Stephens. Resolutions None. Kodiak Island Borough Assembly Regular Meeting Minutes May 1, 2014 Page 2 Page 5 of 96 *Regular Meeting of Minutes of May 1, 2014. AGENDA ITEM #5.A. Ordinances for Introduction 1. Ordinance No. FY2014-16 Adopting and Implementing a New Employee Classification and Compensation Plan, Revising Sections of the Personnel Manual, and Updating Position Descriptions. KAPLAN moved to adopt Ordinance No. FY2014-16 Adopting and Implementing a New Employee Classification and Compensation Plan, Revising Sections of the Personnel Manual, and Updating Position Descriptions in first reading to advance to public hearing at the next regular meeting of the Assembly. The Assembly "accepted" the Fox Lawson & Associates (FLA) Compensation and Benefits Final Report at its May 16, 2013 meeting. Implementing the conclusions arrived at in the report was not recommended (see the May 16, 2013 Assembly agenda statement) or approved by the Assembly because of the need for the Borough's Personnel Advisory Board (PAB) to review and approve needed changes to the Personnel Manual required to implement the recommendations made in the study. At its March 5, 2014 meeting, the PAB unanimously approved the changes to the Personnel Manual (see Personnel Advisory Board packet and signed resolution). The March 5 meeting was the third meeting held by the PAB to discuss the FLA recommendations and changes to the Personnel Manual. Changing the Personnel Manual to implement the recommendations of the FLA study meant a number of things. It first and foremost developed a new employee classification system that determined how a position was placed on the salary scale. Salaries would be based on the • "type and level" of decisions made and importance of the job to the organization. That was a different method than was formerly used. That former "point system" method placed a position on the salary schedule based on requirements like: minimum experience required for the job, the educational and licensing requirements for the job, etc. The FLA methodology was market based and compared decisions made by diverse positions in the Borough to answer the questions: Are decisions made by accountants any different than those made by a planner or by a project manager? And if the decisions were the same "type and level" shouldn't those positions be paid similarly? Though the ordinance focused on salary, current negotiations with the Union were focused on particular benefits. More information would be provided to the Assembly at a future meeting. The FY2014 budget included $177,000 to implement the compensation recommendations made in the FLA report. If the Assembly approved the ordinance, salaries would be increased retroactively to July 1, 2013. The cost to implement those pay increases would be split between various funds. The General Fund (general government fund paid for through taxes) included approximately thirty positions). The five positions in the project's office and portions of positions in the Engineering and Facilities Department would be funded primarily through Capital Project Grants. The Enterprise Funds would pay for increases for three positions at the Kodiak Fisheries Research Center and six positions associated with the operation and management of the Landfill. One position would be funded through the Land Management Fund, and the Fire Chief position would be funded through the budget of Fire Protection Area#1. Kodiak Island Borough Assembly Regular Meeting Minutes May 1, 2014 Page 3 Page 6 of 96 *Regular Meeting of Minutes of May 1, 2014. AGENDA ITEM #5.A. The results of the comprehensive effort would serve the Borough well in attracting and retaining employees who work hard for the Borough. Retaining long-term employees was a cost savings to the Borough; losing institutional knowledge was expensive and troublesome, as was having to train new employees on a regular basis. Lastly, adoption of the ordinance would affect those positions NOT covered by the Collective Bargaining Contract immediately. Implementation of salary increases would occur for those who were members of the IBEW only after the Assembly approved the negotiated contract with the Union. STEPHENS moved to amend Ordinance No. FY2014-16 line 63 and 68 to read "implementation becomes effective upon approval of the ordinance". ROLL CALL VOTE ON MOTION TO AMEND FAILED THREE TO FOUR: Bonney, Griffin, and Stephens (Ayes); Kaplan, Lynch, Peterson, and Austerman (Noes). AUSTERMAN moved to amend Ordinance No. FY2014-16 line 63 and 68 to read "implementation becomes effective January 1, 2014". ROLL CALL VOTE ON MOTION TO AMEND CARRIED FOUR TO THREE: Griffin, Kaplan, Peterson, and Austerman (Ayes); Lynch, Stephens, and Bonney (Noes). ROLL CALL VOTE ON MAIN MOTION AS AMENDED CARRIED FIVE TO TWO: Kaplan, Lynch, Peterson, Austerman, and Griffin (Ayes); Stephens and Bonney(Noes). Other Items • None. CITIZENS' COMMENTS None. ASSEMBLY MEMBERS' COMMENTS Assembly member Lynch congratulated the student of the month, expressed appreciation to the clerk's office, and reminded the public to participate in the community cleanup day and to use the yellow bags. Assembly member Kaplan congratulated the Clerk's Office and the student of the month. Assembly member Austerman congratulated the student of the month; expressed appreciation to the clerk's office and congratulated Finance Director Karl Short for his thirty- one years of service to the Borough. She reminded everyone about the Community Cleanup Day. Assembly member Stephens thanked the public for participating in citizens' comments and spoke about enlargement of time during public comments. He also spoke about possibly making audio recordings on the website available beyond three months. Kodiak Island Borough Assembly Regular Meeting Minutes May 1, 2014 Page 4 Page 7 of 96 *Regular Meeting of Minutes of May 1, 2014. AGENDA ITEM #5.A. Announcements—Mayor Friend The next Assembly work session would be held on Thursday, May 8 at 7:30 p.m. in the Borough Conference Room. The next regular meeting was scheduled on Thursday, May 15 at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT KAPLAN moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Peterson, Stephens, Austerman, Bonney, Griffin, and Kaplan. The meeting was adjourned at 8:24 p.m. KODIAK ISLAND BOROUGH ATTEST: Jerrol Friend, Mayor Nova M. Javier, MMC, Borough Clerk Approved on: Kodiak Island Borough Assembly Regular Meeting Minutes May 1, 2014 Page 5 Page 8 of 96 *Regular Meeting of Minutes of May 1, 2014. AGENDA ITEM #9.A. KODIAK ISLAND BOROUGH AGENDA STATEMENT " JUNE 5, 2014 lfZe ASSEMBLY REGULAR MEETING tiSt TITLE: Ordinance No. FY2015-01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Commencing on the First Day of July 2014 and Ending on the Thirtieth Day of June 2015 (Fiscal Year 2015 Budget). ORIGINATOR: Karl Short FISCAL IMPACT: Yes See Attached FUNDS AVAILABLE: Yes Account Number: Amount Budgeted: SUMMARY STATEMENT: This ordinance budgets for FY2015 Revenues and Expenditures for the General Fund, Special Revenue Funds, Debt Service Funds, and Enterprise Funds. This ordinance also adds multi-year projects to the capital project funds. This ordinance sets FY2015 mill rates and sets the tax rates for commercial aircraft. Based on the changes discussed at the last work session, attached is a substituted version of the ordinance. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2015-01. Move to amend Ordinance No. FY2015-01 by substitution. Kodiak Island Borough Page 9 of 96 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #9.A. Introduced by: Borough Manager SUBSTITUTED Requested by: KIB Assembly Drafletl by: Finance Director VERSION Introduced: 05/1512014 3 Public.Hearing: 06/0512014 4 Adopted: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2015-01 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 0 BOROUGH LEVYING TAXES ON ALL TAXABLE REAL AND I PERSONAL PROPERTY WITHIN THE KODIAK ISLAND BOROUGH 2 FOR THE EXPENSES AND LIABILITIES OF THE KODIAK ISLAND 3 BOROUGH FOR THE FISCAL YEAR COMMENCING ON THE FIRST 4 DAY OF JULY 2014 AND ENDING ON THE THIRTIETH DAY OF JUNE 5 2015(FISCAL YEAR 2015 BUDGET) 6 7 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 8 BOROUGH THAT: 9 20 Section 1: This ordinance is not of general application and shall not be codified. 21 22 Section 2: The following sums of money, or as much thereof as may be authorized by 23 law, as may be needed or deemed necessary to defray all expenses and 24 liabilities of the Kodiak Island Borough, be and the same, is hereby 25 appropriated for municipal purposes and objects of the Kodiak Island 26 Borough and other taxing entities hereinafter specified for the fiscal year • 27 commencing on the first day of July 2014 and ending on the thirtieth day of 28 June 2015. 29 30 Section 3: Adoption of this ordinance recognizes that funds are appropriated at 31 department and/or project level. Compositions of these figures are as 32 delineated in the full detail budget document. The full document is available 33 to all elected and appointed officials for their use.Copies may be reviewed by 34 interested citizens at the Borough Building during normal working hours and 35 also at the A. Holmes Johnson, Chiniak, and village public libraries during 36 their normal operating hours. 37 38 Section 4: Tax Levy. A tax for the amount specified in the form of a mill levy is hereby 39 levied for the value as of January 1, 2014, to be used for the purposes as 40 specified in the Budget for the Fiscal Year 2015 of the Kodiak Island Borough 41 commencing on the first day of July 2014 and ending on the thirtieth day of 42 June 2015 to defray expenses and liabilities of said entity as enumerated in 43 the applicable budgets. 44 45 The mileage rates by taxing entity are as follows: 46 A, Kodiak Island Borough General Fund .00 mills 47 B. Education Support Fund 5.75 9.16 mills 48 C.Women Bay Road Service Area 2.50 mills 49 D.Womens Bay Fire Dept. 1.25 mills 50 E. Bay View Road Service Area 1.50 mills 5I F. Fire Protection Area No. 1 1.50 mills 52 G.Monashka Bay Road Service Area 2.50 mills 53 H.Service Area No. 1 Roads 1.50 mills Kodiak Island Borough,Alaska Ordinance No. FY2015-01 Page 1 of 2 Page 10 of 96 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #9.A. 54 I. Woodland Acres Street Light Area 0.25 mills 55 J. Service Area No.2 0.00 mills 56 K. K113 Airport Fire Area 1.25 mills 57 L.Trinity Islands Street Light Service Area .50 mills 58 M. Mission Lake Tide Gate Service Area 1.00 mills 59 N. Debt Service 4-40.99mills 60 O. Renewal and Replacement Fund .54 mills 61 62 Section 5: Commercial Aircraft that have been issued an N number by the Federal 63 Aviation Administration and are less than 12,500 pounds takeoff weight are 64 taxed using the following table: 65 66 FIXED WING ROTORCRAFT Gross Lbs Annual Tax Gross Lbs Annual Tax Non Flyable $50 0-1,000 $100 0-2,000 $400 1,001-2,000 $200 2,001-3,000 $800 2,001-3,000 $400 3,001-4,000 $1,000 3,001-4,000 $600 4,001-7,000 $1,400 4,001-5,000 $800 7,001-12,500 $1,600 5,001-6,000 $1,000 • 6,001-7,000 $1,200 7,001-8,000 $1,300 9,001-10,000 $1,400 • 10,001-12,500 $1,500 67 68 Section 6: The tax rate on boats is $1 per foot. Boats that are equal to or less than 20 69 feet long are exempt. 70 71 Suction 7: This ordinance approves a loan from the Facilities Fund (Fund 276) to the 72 Renewal& Replacement Fund(Fund 160) in the amount of e2,214,151 to be 73 paid back over a time period of 20 years with annual payments of 74 $158,175.29 and an interest rate of 3.5%. 75 76 Section 7: Kodiak Island Borough Staff is hereby authorized and directed to effect the 77 necessary line item changes within the limits established above by fund, 78 project, and department to properly monitor, account, and report on the 79 expenditure of these funds. 80 ft] ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 82 THIS DAY OF JUNE 2014 83 84 KODIAK ISLAND BOROUGH 85 86 87 88 ATTEST: Jerrol Friend, Borough Mayor 89 90 91 92 Nova M.Javier, MMC, Borough Clerk Kodiak Island Borough,Alaska Ordinance No. FY2015-01 Page 2 of 2 Page 11 of 96 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #9.A. A. General Fund(100) Revenues Percentage Taxes Real Properly 0.85% 62,820 Personal Property 0.09% 6,780 Non ad valorem taxes 0.64% 47,000 Payment in lieu of taxes 16,74% 1,230,000 Severance Taxes 25,31% 1,860,000 Penalties&Interest on Tax 2,38% 175,000 Licenses&Permits 0.90% 66,500 Federal Shared Revenue 2.07% 152,400 Stale Shared Revenue 38.10% 2,800 000 Investments Earnings 0.68% 50,000 Other 0.27% 20,200 Sale of Fixed Assets 0.00% 0 Use of Fund Balance 11.96% 878,632 Total General Fund Revenues 1 00.00% 7,349,332 Expenditures FTE Legislative 4 2.64% 194,260 Personnel Services 31,200 Fringe Benefits 7,680 Lobbyist 71,500 Support Services 83,880 Borough Management 5 10.86% 798,407 Personnel Services 430,564 Fringe Benefits 329,450 Contracted Services 0 Support Services 50,393 Allocated (12,000) Borough Clerk 3 7.64% 561,562 Personnel Services 243,461 Fringe Benefits 153,917 Support Services 164,184 Capital Outlay 0 Legal Services 0 2.30% 169,000 Legal Fees 160,000 Support Services 9,000 1 Ordinance No.Fy2015-01 Backup Info Page 12 of 96 Ordinance No, P12015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #9.A. Finance/Accounting 7 13.27% 975,007 Personnel Services 503,993 Fringe Benefits 363,014 Contracted Services 10,000 Support Services 117,000 Allocated to Projects (19,000) Finance/MIS 4 15.27% 1,121,907 Personnel Services 356,586 Fringe Benefits 255,521 Contracted Services 10,000 Support Services 381,800 Capital Outlay 174,000 Allocated (56,000) Assessing 5 10.29% 756,046 Personnel Services 395,570 Fringe Benefits 280,946 Contracted Services 3,000 Support Services 78,530 Capital Outlay 0 Allocated to other funds (2,000) • Engineering/Facilities 2 2.38% 175,045 Personnel Services 73,519 Fringe Benefits 54,526 Professional Services 4,000 Support Services 67,000 Allocated to Projects (24,000) Community Development 5 10.49% 770,949 Personnel Services 388,286 Fringe Benefits 233,463 Professional Services 40,000 Support Services 109,700 Allocated to Projects (500) Building Inspectors 0 2.06% 151,484 Contracted Services 140,000 Support Goods and Services 11,484 2 Ordinance No.FY2015-01 Backup Info Page 13 of 96 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #9.A. Economic Development 1 1.83% 134,450 Personnel Services 70,000 Fringe Benefits 33,850 Professional Services 30,000 Contributions 0 Support Goods&Services 600 General Administration 0 3.36% 246,600 Personnel Services 1,000 Audit Expense 125,000 Contracted Services 2,000 Support Services 118,600 Capital Outlay 0 Parks and Recreation 0 2.65% 195,000 Personnel Services 30,000 Contracted Services 138,000 Support Services 27,000 Capital Outlay 0 Emergency Preparedness 0 2.28% 167,500 Personnel Services 15,000 Contracted Services, 69,000 Support Goods and Services 14,500 Capital Outlay 69,000 Animal Control 1.49% 109,415 Contracted Services 109,415 Education,Culture&Recreation 0 0.27% 20,200 Contributions 20,200 College and Libraries 0 2.65% 195,000 Contributions 195,000 Non Profit Funding 5.09% 374,000 Contributions 374,000 Transfers Out 0 3.18% 233,500 Transfers 233,500 Total General Fund Expenditures 7,349,332 3 Ordinance No.FY2015-01 Backup Info Page 14 of 96 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #9.A. B. Special Revenue Funds (Revenues and Expenditures) 1 Education Support Fund(201) 10,790,000 2 Land Sales(210) 533,822 3 Buildings 8 Grounds Fund(220) 724,780 4 Local Emergency Planning Committee(234) 12,000 5 Women's Bay Road Service Area(240) 206,100 6 Service Area No. 1 (242) 490,500 7 Service Area No.2(243) 100 8 Monashka Bay Road Services Area(244) 61,000 9 Bay View Road Service Area(246) 15,257 10 Fire Protection Area No. 1 (254) 568,200 11 Women's Bay Fire Department(252) 169,500 12 KIB Airport Fire Area(254) 14,300 13 Woodland Acres Street Light Area(260) 11,850 14 Trinity Acres Lighting Dist.(261) 5,750 15 Mission Lake Tide Gate(262) 5,400 16 Trinity Acres Paving Dist.263) 10,500 17 Facilities Fund(276) 700,000 18 Tourism Development(277) 115,500 19 Fern Fuller Trust(290) 66,500 20 Special Projects(295) 0 Total Special Revenue Funds 14,501,059 4 Ordinance No.FY201S-01 Backup Info Page 15 of 96 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #9.A. C. Debt Service Funds (Revenues and Expenditures) 1 Debt Service(300) 5808,493 Total Debt Service Funds 5,806,493 D. Capital Project Funds (Revenues and Expenditures) Only new projects or additions to current projects are included 1 Capital Project-Borough,Various(410) 0 2 Capital Project-School Bonds(420) 0 3 Capital Projects-State Grants(430) 0 4 Capital Project-from 2010 on(450) 0 5 Kodiak High School Renovation and Addition(460) 0 6 Repair and Replacement Projects(469) Borough Building DDC Control System 441,298 Borough Building New Flooring 267,120 Borough Building Replace Boilers 250,425 Borough Building Asbestos Boiler Room 133,560 Borough Building Move Gen Set 233,730 Borough Building Asbestos under carpet 233,730 Port Lions Exterior Paint 127,700 Rear Parking Paving 415,383 Auditorium Flooring Foyer and Hall 141,505 Total 2,244,451 7 Capita!Projects-Landfill(490) 0 8 Capital Projects-Hospital(495) 0 Total Capital Projects Funds 2,244,451 5 Ordinance No.FY2015-01 Backup Info Page 16 of 96 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #9.A. E. Enterprise Funds (Revenues and Expenditures) I Solid Waste Disposal Fund(530) 2,975,365 2 Hospital Enterprise Fund(540) 1,040,470 3 Kodiak Fisheries Research Center(555) 2,049,865 4 911 Service(560) 50,000 Total Enterprise Funds 6,115,700 Total all Funds $ 36,017,035 6 Ordinance No.FY201S-01 Backup Info Page 17 of 96 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #9.A. i Kodiak Island Borough MEMORANDUM TO: Honorable Mayor and Assembly Members the Kodiak Island Borough rG THROUGH: Bud Cassidy,Borough Manager /'" FROM: Karleton Short,Finance Director f,7� SUBJECT: FY2015 budget DATE: May 27,2014 These are the proposed changes to the Budget Oridinance: A. Actions related to school district funding I. Move to increase the revenues and expenditures of the Education support fund from $10,790,000 to$10,905,600. a. This recognizes an increase in the mill rate from 8.75 mills to 9.16 mills and eliminating the transfers in from the General Fund and Facilites fund. ($330,000) 2. Move to increase the mill rate in the Education Support Fund by.41 mills to 9.16 mills(8.75 to 9.16) 3. Move to reduce use of fund balance and transfers out in the General Fund by $220,000. 4. Move to reduce use of fund balance and transfers out in the Facilities fund by $110,000. 5. Move to reduce the mill rate in the Debt Service Fund by.41 mills. B. Actions related to capital projects. I. Move to remove FY2015 additional Renewal&Replacement(Fund 469)capital projects from the budget($2,244,451). 2. To remove section 7 from the Ordinance 2015.01 Page 18 of 96 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #9.A. -t a Kodiak Island eaangn FY2015 Budget-DRAFT ' Kodiak Island Borough 0 1 >7terF.;-,044...'' * OFFICE of the MANAGER `I' t - Bud Cassidy,Borough Manager errs%'° ,7.„ s``t MEMORANDUM '�R- 3,. Date: April 30,2014 To: Mayor and Borough Ass lby Members From: Bud Cassidy, Manager Subject: FY15 Borough Budget 1. Introduction KIBC 3.15.030 Budget and Capital program requires that the Manager submit a budget and the capital program to the Borough Assembly by the thirtieth of April. This section goes on further to state;the budget and budget message shall contain the /�/"�'�``�� proposed appropriation and tax levy ordinance. '4,,,,/ It Highlights The balanced budget submitted recommends the following: 1. No increase or decrease to the current mill rate of 10.75 2. Provides the KIBSD an equivalent mill rate amount of 8.75 3. Use of current fund balance of$878,632. 4. Includes staff salary Increases associated with the Fox Lawson Report 5- Includes art additional position in the Manager Office 6. Creation of a new position or provides money to contract for Economic Development Services lit. Revenues In developing the FY 2015 budget, revenues continue to be strong due to stability or increases in our main revenue sources: a. Continued increase In assessed value of local real property; b. Continued strength in local fish Severance Tax; c. Continued strong State Raw Fish Tax Receipts; d. Continued State Revenue Sharing from the legislature at the full amount; and e. Continued funding of Federal PILT and National Wildlife Refuge Revenue 0 Sharing receipts at their full amount. a, 05/022014 Page 19 of 96 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #9.A. Kodiak Island Borough FY2015 Budget-DRAFT But there are pressures on these revenue sources: a. Local property assessments will not increase as quickly as in past years; b. Local severance tax on fish is cyclic.Changes in regulations,quotas,and price can drastically change the amount of taxes collected; c. State Raw Fish Tax tracks with local severance lax on fish; d. State Revenue Sharing has peaked with less money injected into the Revenue Sharing Fund by this years'legislature.The decrease amount allows for a ramping down of state revenue sharing e. Federal PILT and National Wildlife Refuge Revenue Sharing Receipts are targeted to be eliminated. Fund Balance Our fund balance is healthy. It is presently at approximately$3,340,662. a. There is a threshold amount of$1.5 million that the Finance Director suggests be kept in case of any catastrophic event or emergencies. b. That leaves about$1.5 to be considered for use.Some suggestions for the Assembly to consider are: 1. Keep a fund balance higher than$1.5 million amount; 2. Use funds to continue R&R projects; 3. Reserve some of the fund balance to pay off the underfunded liability of .,` PERS/TERS(although it did not pass during this session, there is serious l talk about increasing the local contribution from 22%to 24%or higher). 4. Include additional money into the Facilities Fund. 5. Reduce the mill rate. IV. Expenditures The main increases in expenditures are identified below.These can be accommodated within the current funding without raising property tax. a. Contributions to the School District. b. KIB Salaries(PERS on behalf) required to be shown as an expense. c. Use of General Fund Balance-$678,632. V. Capital Projects Capital Project funding from the slate legislature was minor.This trend is expected to continue. The benefit of this is that we can catch up on a number of projects that have been put on hold pending the completion of other major projects like the Long Term Care Facility,the KHS Addition and Renovation Project as well as the Landfill Lateral Expansion and Waste Water Treatment facility. i�) This budget recommends that the Renewal& Replacement(R&R)Schedule be fully funded as provided in the Budget ordinance. Borough Facilities should be treated as a 2 051022014 Page 20 of 96 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #9.A. Kodiak Oland Borough FY2015 Budget-DRAFT "public trust"in that they should hold their value,be regularly maintained and be put on an R&R schedule,Borough facilities include various building systems that are improved upon sometimes with significant savings.The technology associated with boilers and FIVAC systems and their controls are making great strides.Setting up a schedule where alt buildings systems are reviewed on a regular basis will prepare us for that new technology. Funding of an R&R program can be done a number of ways. Currently we are funding them with revenues from the Facilities (sale of Shuyak Island) Fund and property taxes. An inner fund loan is made that allows use of the Facilities fund.The loan prescribes the amount of the loan and the interest rate to be paid back to the Facilities lund.This interest payment comes from the fund balance of the general fund. Other funding sources may augment the use of the Facilities Fund. The first is a 70% reimbursement from the state of Alaska of the project costs with the passage of a G.O. Bond.This takes a vote of the community and should be considered because of the opportunity to receive this 70%reimbursement_There is no doubt that these projects should be addressed. . .and it doesn't get any better than a 70%state reimbursement. The only caveat is that this reimbursement applies to buildings used for school purposes only, so projects associated with non-school buildings will not receive this benefit. ("'y VI. CONCLUSION �i The FY15 budget provides the community a stable path forward. r L.) C. 3 05/02/2014 Page 21 of 96 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #9.A. Kodiak Island Borough • P4 MEMORANDUM TO: Honorable Mayor and Assembly Members the Kodiak Island Borough THROUGH: Bud Cassidy,Borough Manager FROM: Karleton Short,Finance Director SUBJECT: FY2015 budget DATE: May 27,2014 These are the proposed changes to the Budget Oridinance: A. Actions related to school district funding I. Move to increase the revenues and expenditures of the Education support fund from $10,790,000 to$10,905,600. a. This recognizes an increase in the mill rate from 8.75 mills to 9.16 mills and eliminating the transfers in from the General Fund and Facilites fund. ($330,000) 2. Move to increase the mill rate in the Education Support Fund by.41 mills to 9.16 mills(8.75 to 9.16) 3. Move to reduce use of fund balance and transfers out in the General Fund by $220,000. 4. Move to reduce use of fund balance and transfers out in the Facilities fund by $110,000. 5. Move to reduce the mill rate in Fund 300 by.41 mills. B. Actions related to the Genereal Fund I. Increase Fund 100,Department 192,non-profit funding,and Fund 100,use of fund balance by$35,500. C. Actions related to capital projects. I. Move to remove FY2015 additional Renewal&Replacement(fund 469)capital projects from the budget($2,244,451). C. Actions related to Enterprise Funds J. Move to increase revenues and expenditures in fund 530.Municpal Waste Collection and Disposal,by$300.000 per Assembly recommendation. If the Assembly agrees to these motions we can prepare a substitute ordinance. We can delete or add to these motions. Page 22 of 96 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH °�''\ AGENDA STATEMENT ttt `° r ''`. JUNE 5. 2014 -.F, , ' 1 ASSEMBLY REGULAR MEETING TITLE: Approval of Change Order No. 14 Amending Contract No. FY2014-13 Architectural and Engineering Services Term Contract for Design and Construction Administration for the Anton Larsen Bay Dock Replacement Project ORIGINATOR: Matt Gandel FISCAL IMPACT: Yes $208,950.00 FUNDS AVAILABLE: Yes Account Number: 430-530 452.140 Amount Budgeted: $265,000 12010.4.A SUMMARY STATEMENT: The Kodiak Island Borough has a term contract with Jensen Yorba Lott, Inc. (JYL)for architectural and engineering services. This change order will authorize JYL to proceed with design and construction administration for the Anton Larsen Dock Replacement project, building a replacement of the existing dock at Anton Larsen Bay. The existing dock was originally built in 1985 for the Terror Lake Hydroelectric Project, and was upgraded by the Borough in 1995. It is well past its useful life, and has been in need of replacement for some • time. The Assembly previously authorized a change order for JYL to complete predesign work for this project, including topographic and bathymetric surveys, and completion of conceptual design options with order of magnitude costs. The predesign work was completed in late 2013 and early 2014, and in early March 2014, JYL and KIB held public meetings in Kodiak, Port Lions, and Ouzinkie to present the design options and accept public comment. The conceptual design options were also posted on the KIB website, along with a form to provide comments. Based on the comments received JYL is prepared to proceed with design. The basis of design will be a 60' long x 12'wide dock, with a bid alternate for a second 60' long section. The full scope of this change order will including a geotechnical survey to determine the soils condition, completion of structural analysis and design documents, presentation of design documents to the Architectural/Engineering Review Board, compilation of a bid package, answering contractor questions and updating documents as necessary during bidding and construction, review of contractor submittals during construction, structural inspections during dock fabrication, and providing final inspections to ensure the work complies with design documents. This project is funded by a combination of state and federal grants. KIB received a $2,000,000 Designated Legislative Grant and a$80,000 Denali Foundation grant, to which KIB is providing $20,000 in matching funds, for a total project budget of$2,100,000. RECOMMENDED MOTION: Move to authorize the Manager to execute Change Order No. 14 Amending Contract No. FY2014-13 with Jensen Yorba Lott of Juneau, Alaska for the Architectural and Engineering Kodiak Island Borough Page 23 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH /(T ! ' AGENDA STATEMENT /.1 f+.` JUNE 5. 2014 ¢� ;3 ASSEMBLY REGULAR MEETING Services for Design and Construction Administration for the Anton Larsen Bay Dock Replacement Project Term Contract in an amount not to exceed $208,950. Kodiak Island Borough Page 24 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... > V V 0 w 0 n C tu ea co O a „- OO!'AKI,ISati '. Anton Larsen Dock y BOROW^' x_: Project No.12010 Z f alt --„6, per May 21;2014 A A B C D D 1 (1) Line Item Description Current Budget LTD Expenses Obligated Remaining a 5 '430-530-12010-1 Construction Management by Consultant , $ 520.00 ($ 520.00 ($ - i$ - n 1430-530-12010.4A_Design___ _ __ _ __L$ _ 265,000.00]$ _39,573 36 1$ 13,839.14 I$ 211,58750 I[430=530-12010-5 Construction l$ 1,500,000 00 1$ _$ - I$ 1,500,000.00 1 ;430-530-12010-7 lAdmin _ $ 124,480.00 I$ 6, 02.07 i$ - I$ 118,077.93 1 i 430 530-12010-9 Contingency ' .i$ 210,000.00 $ - $ - $ 210,000.00 1� N 'Totals ! 1$2,100,000.00 i$ 46,495.43 j$ 13,839.14 t$ 2,039,665:43 o_ A Di G) m 0 2 °' o N n 01 o �I m 3 rn W a AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER 710 MILL, BAY ROAD KODIAK,ALASKA.99615 Contract No, 201413 Change Order No. 14 Project Name,Number& Location i Amount of Contract&Change Order Anton Larsen Bay Dock Replacement Original Contract $ Term Contract 430-530 452.140 12010.4.A _ Previous Changes S 466,369.00 Contractor Jensen Yorba Lott,hta This Change $ 208,950.00 • Adjusted Contract $ 675,319.00 ••••... Description of Change Cost Geotechnical investigation,structural analysis and design,bidding and permitting $ 208,950.00 assistance,and construction administration for the Anton Larsen Bay Dock Replacement project. • The time provided for completion of the contract is(®unchanged),increased)(n decreased)-6W0 D calendar days. This the contract and all provisions ue the contract will apply thereto. document shall become an amendment to t Accepted By: � � 7 .�G<= V � � Date: ✓ Wit actoi a RC resftaiive Recommended: Date EnginceringfFacilities Director Finance Director Approved By: Attest Date Manager(Leas than 5%in axoees and Borough Clerk not exceeding$200,1100) • Per Borough Code 3.30.1014 if the change order is up to Jive percent(5a%)and not exceeding two hundred thousand dollars(5200,000),i/wilt require approval of the mayor and deputy presiding officer;if it exceeds 5%or $200,000,it will require the approval of the Assembly. Please attach Assembly newsletter indicating approval. Revised by FISEC 04/23/14 Page 26 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... AGENDA ITEM #13.A.1. Jensen Yorba Y_: Lott L F Inc. . I- MEMORANDUM Serving Alaska Since 1935 Date: April 23,2014 To: Matt Gandel From: Tony Yorba RE: Anton Larsen Bay Dock Fee Proposal through CA CC: As requested we have prepared a fee proposal for the above project through Construction Administration.The following are key elements of the proposal: The geotechnical report will confirm the soils conditions likely to be encountered in the location selected for the dock. The existing doc was built in the same approximate location,but no actionable information exists about the soils encountered in that work. Because the type and depth of rock to be encountered is critical to the success of the project we recommend the geotechnical investigation as well worth the risk mitigation it provides. Design services for the dock will include calculations and structural analysis for the size,type and service loads for a dock in this location. The drawings provided previously during concepts were taken from other projects to illustrate the similarities and differences between dock. Only minima; design has taken place to date. Bidding services shall he in compliance with KIB standards. JYL will provide Division 0 and 1 specs. PND will provide other specification sections and bidding materials. Permitting services required for COE inwater permit including a drilling permit. At this time biological assessments are assumed to be not required. Construction Administration and Inspection based on normal level of sen'ice and requirements of the project. This includes welding and high strength bolting special inspections. Inspections of the work done in the dock fabricators shop are assumed to occur in Seattle and will be provided by the ARCHITECTURE•INTERIOR DESIGN•CONSTRUCTION MANAGE\IEKE 522%VEST 10T0 STREET IUNEAU,ALASKA 99801 (407)586-070 FAX(907)526-3959 winv.jensenvorbaloticom PAeE I Page 27 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... AGENDA ITEM #13.A.1. inspectors at PND's Seattle office. Field inspections will be provided by PND Anchorage staff. JYL.will provide overall project management and review. We will also attend ARB meetings if they coincide with other projects. PND staff are assumed to attend the ARB reviews via teleconference. Let me know if you have any questions or would like to discuss the further. We can provide a schedule once we know when the likely notice to proceed will occur. G'1 P ojects1t3052'Oscopefee\fee through CAifcc proposal through CA doc,e ARCHITECTURE•IKTERIOR DESIGN•CONSTRUCTION NIANAGE\IENt 522 WEST 50T^STREET JUNEAU,ALASKA 99801 (907)586-1070 FAX(907)586-3959 srv'w jenseavorbalottcom PAGE 2 Page 28 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... C K C 0 tc FEE PROPOSAL 0 6 ® ® PROJECT TITLE: Anton Larsen Bay Float 5/22/2014 a D Task: Engineering, Geotechnical,Permitting and CA Fees C CLIENT:JYL Architects i-'N<, IN il C'RS, INC. P80 PROJECT NUMBER: 131115 Prepared by: OK/PK A FEE SUMMARY Cl TASK DESCRIPTION FEE 1.0_Geotechnical Investigation $58,050 2.0 Design and Bidding $79,250 3.0 Permitting $9,690 , 4.0 Construction Inspection $40,515 4 C_ SUBTOTAL $187,504 C -TI Notes: 1. See notes applicable to each task on applicable sheets. O 2.Estimated construction budget=$1,588,000 J u C to N tD — O co -3 7> c.-7- a A_ C_ C-) A tC CS FEE PROPOSAL 0 G ill 1 ® ® 0501ECi TITI F..Anton Larsen Bay Float 5/23/2014 Task:Engineering,Nontechnical,Permitting and CA Fees 'd' I:NC:IN 1;liNti,1.NC CLIENT:HA Architects C PND PROJECT NUMBER: 131115 Prepared by. DK/PK A Nolen senior LABOR: Manager Senior Senior yea or staff GA Land Land p 1p Engineer G Engineer Scientist t giner Y Designer V Surveyor Surveyor I Total Labor Task Task LSCOpen Sers77°i 5130.00 $130.00 5120.00 $9000 $100.00 $95,00 $20500 $9500 Hours Cost as G 1,0 Geotechnical Investigation 1,1; S'1111lNIIIII_ $1,080 Ce 1,2 ®a�E.� $1,440 9 1.3 ® may $5,150 1,4 Sample handling arul laburato coordination $720 LS cleaternnkal report-brss0 $5,450 l.E Georechnicatrepair-Fina' 4 11111.11111aa11111111111MISlaM111182 42.175 a I] (5 16 0 355 0 16 13 0 0 131 415005 oi- 46- EXPENSES: C Expenses Markup -Ti Item Units Quantity Unit Cost Subtotal per Unit per unit 10% Total Cost N3 GI ©®® $000 ®®' N lS ® 275 CD < $0.00 525-06 I $275 -A d sampleory testing ®—® 570 $060 e Laboratory testing • 1I 1200 1200' 40.0 $120.00 ' $1320i . I'Remoductioe © $ 1 s6I 56 $0.60 ' $500 $55 El Total Expenses: $4,560 SUBCONTRACTOR EXPENSES: Expenses Marksit Item Units (beaniety Unit Cost Subtotal per Unit per unit 10% Total Cost aiDenali enMhe Mobilization aillIEMINIMenlatinliC SD 00 WrllIllrl Lt Dorian Orilling field Costs c, Total Subcontractor Expenses' $37,455 /+ Task Total: $50,050 y, R NOTES: 13 Z DI not n s Above rates do nonclude doors time that may occur as a result of inclement weather conditions that prohibit work. (Q 7Oening contactor andve9el require 7days advance notice prior to start ciwerc. work 151st be complete by the end of lune 2014. b W R rn R 41 .a CG .a > a a C a c_ n E. (c a FEU PROPOSAI. 0 c- a PROJECT TITLE:Anton Larsen Bay float 5/22/2014 ® ® ® Task' Engineering, Geotechnlcal,Permitting and CA Fees Z I?yt:IRttI:HS,I• CLIENT:POArchitects C PND PROJECT NUMBER: 131115 Prepared by: OK/P1( J a Project Senior > LABOR: Manager Senior Senior' Environ. Staff CAD Land Land Principal Engineer III Engineer It Scientist Engineer IV Designer V Surveyor Surveyor I Total Labor aTask Task(Scope of Services) $180-00 $13000 $120.00 $90.00 $10000 $9500 $10500 $95.00 Hours Cost L 2.0 Design and Bidding 2.1 Schematic Design(35%) a 40 60 40 148 $16,440 CC z 2 Design Development(65%) 12 65 90 60 227 $25,310 2 zA Construction Documents(95%) 65 90 60 0 2.6 Bid Documents(100%) 5 12 24 zd 65 $7,140 2.5 ARB Reviews lone each at 35%,65%.95%and Bid Documents) 1 4 4 9 $1,100 37 Plans-in-hand site inspection at design development level 1 12 13 $1,740 a z.8 Bidding assistance 4 10 2 — 16 $7,710 2.9 o So Z 43 208 0 0 268 186 0 0 705 529,250 C EXPENSES: 1 Expenses Markup ro Item Units Quantity Unit Cost Subtotal per Unit per unit 10% Total Cost O a Plans-in-hand site visit travel expense Ea 0 395 0 50.00 50.00 50 b Plans-in-hand site visit per-diem Ea 0 75 0 $0.00 $0.00 $0 A - Total Expenses: $0 Task Total: ]9250 NOTES: 1 Travel during the design phase is not anticipated. z ARB reviews will be held telephonically and will not require travel. 3 Schematic design continues from the results of the Concept Study Z C R a in C CD D W o R rn • 41 G' r 13 ar ar S. 0 E_ Co a P1513 1'R0P0SAI, 0 G CD PROJECT TITLE:Anton Larsen Ray Float 5/22/2014 ® I ® ® Task.Engineering, Geotechnical,Permitting and CA refs Z 132< IN li ltBS.IN :. CLIENT:NS Architects C PND PROJECT NUMBER. 131115 Prepared by: DK/PK ? Project Senior A LABOR: Manager Senior Senior Environ. Staff CAD Land land Principal Engineer III Engineer II Scientist Engineer IV Designer V Surveyor Surveyor I Total labor Task Task(Scope of Services/ $180.00 $130.00 $120.00 590.00 5100.00 $95.00 5105.00 $95.00 Hours Cost Q 3.9 Permitting 3.1 Oeihng permit 1 1 6 7 5770 Cp 3,2 Corps Permit I 16 IS 12 83 $13970 0 3,3 1 0 $0 Q 17 0 0 61 0 12 0 0 99 59,690 EXPENSES: Cl Expenses Markup Item Units Quantity Unit Cost Subtotal per Unit per unit 10% Total Cost a 0 0 0 $0.00 $0.00 $0 C a 0 0 0 50.00 $0.00 50 T N Total Expenses: $0 Task Total: $9,690 A NOTES: 1 Pee does not include biological assessments that may be deemed necessary by agencies. 2 Permitting can be performed on a Time&Materials Basis_ C://+� LE 2 °' C Ca-) 0 s.,r 0 ti ofl RCO IT rwd '.w -a > a C a c_ C) 04 cc a FEE PROPOSAL 0 L a ® ® I ® PROJECTTITLE:Anton Larsen Bay Float 5/22/2014 — Task:Engineering, Geotechnicol,Permitting and CA Fees L IINGISI!ItRS is:. CLIENT:IYL Architects C PND PROJECT NUMBER. 131115 Prepared by: OK/PK -A p Project Senior > LABOR: Manager Senior Senior Environ, Staff CAD Land Land Principal Engineer Ill Engineer II Scientist Engineer IV Designer V Surveyor Surveyor I Total labor aTask Task(Scope of Services $18000 $13000 $120.00 $90.00 $100.00 $95.00 $10500 $95.00 Hours Cost [' 4.0 Construction Inspection 4.1 Float fabrication inspections _ 60 62 57,560 ([ 4.2 Gangway fabrication inspections 20 21 52,580 2 4.3 Field inspections during pile driving 4 m 60 66 8,640 4 Final lnspec[ n/punchllst completion 17 13 $1,620 _ 4.5 DVCR's 24 6 36 54,530 • 4.6 Fabrication/shop drawing review 16 18 $2,280 a 4.7 Submittals 60 62 57,560 - C 48 Meetings 16 _ 22 $3,000 Z 4.9 0 $0 (: 2 0 268 0 0 6 0 0 302 $37,770 11 EXPENSES: Expenses Markup OItem Units Quantity Unit Cost Subtotal per Unit per unit 10% Total Cost a Travel(Airfare) Ea 1 395 395 $0.00 53450 $435 a b Per-diem,Vehicle rental,Lodging,etc. Day 6 350 2100 $0.00 $210.00 $2,310 • Total Expenses: $2,745 Task Total: 40 515 NOTES: 1 Assumes fabrication will be completed in the Seattle area. 2 Fabrication inspections to be performed out of the PND Seattle office to minimize travel costs. 3 Fee assumes continuous inspection during pile driving with no interuptions requiring additional trips. r C R ID O C co /a o 0 0) n. ii -a CG . AGENDA ITEM #13.A.1. F. rod =s • a o 0 0 ;gh i :d. d ,,,--;:r ls--- /A A I- J c A q :•,---TV Kod (Ind Boro lc J r' r�c� �} � � LD T $jl4 3 •f rT� 15 •Y r� l'err-14 ' F ' , Z • •=}r I :i r •.. h 1� 1� •` cs '1 �l tai, O i , R4 -- -. . .. Y 1. _tit^% r Y : -• s E' f' I ,■ ■� `, `r. � '! R ' I15t11 '. mss r r ♦ :Cl" : 5 � ..x yy 5 , ' - :::s v. r� ,, k i l - -f '1 ;' I l 1 t I. = m d. Page 34 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... AGENDA ITEM #13.A.1. LIID,0 D. . 01 I .0,h, The Kodiak Island borough has determined to replace the existing Anton Larsen Bay Dock. Jensen Yorba Lott,Inc.and design team member PND Engineers,Inc.have investigated the existing facilities including conducted surveys of the uplands and submarine terrain surround- ing the area. They developed preliminary design concepts and budget estimates. The prelimi- nary designs were presented to stakeholders and the general public for feedback and sugges- ' tons in a series of public meetings held in Ouzinkie,Port Lions and Kodiak. The design team modified the design based on the feedback they obtained. The attached report documents this process and illustrates the revised dock location that is now proposed. The design yam wishes to thank Kodiak Island Borough project management and members of the communities of Ouzinkie, Port Lions,and Kodiak for their assistance and thoughtful input into the design of the new dock. Page 35 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... AGENDA ITEM #13.A.1. fi D• :' ... 0, Po.� � � ��-� � " _• PAGES 1-10 Public Comment Summary APPENDIX 1.Revised Preferred Dock Location 2. Engineering Technical Report 3. Preliminary Public Float Replacement Options Drawings x:r3 4,Public Comments _ Page 36 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... AGENDA ITEM #13.A.1. Jensen IY Yorba Lott Inc. ® =I'. ANTON LARSEN BAY DOCK CONCEPTUAL DESIGN SUMMARY Summary The existing Anton Larsen Bay Dock is a 60 foot pile supported dock with a 4 foot wide ramp connection to an adjacent loading and parking area. The existing dock serves as an important link to Port Lions,Ouzinkie and other rural communities and is heavily used by charter,lodge,sport and commercial fisherman, It was originally built as a supply dock supporting the Terror Lake Hydroelectric Protect,and upgraded by KlB in 1995 with new piles and other improvements. The dock and ramp is well past its useful life. State and federal funds have been obtained to replace the dock. A design team has been selected and initial work begun on configuring the replacement facilities. The design team identified three dock options based on a nominal working • dock with a deck of approximately 60 feet by 12 feet: a light duty dock using plastic composite floats and timber dock structure;a medium duty dock with steel pontoons and timber dock structure; and heavy duty dock with steel pontoons and steel dock structure. The design team initially recommended a 60 feet by 12 feet heavy duty dock,located in deeper water near the existing dock to provide more maneuvering room around the clock, and to allow use of the exiting dock during construction. in order to incorporate local knowledge into the design and to confirm the functionality of the dock configuration user input was actively encouraged. Design drawings and narrative was published and made available boroughwide. KIB project management personally reached out to known stakeholder and user groups. In addition,public meetings were advertized and conducted in Ouzinkie,Port Lions and Kodiak,during which the design team presented the design,discussed options and recorded comments. There was near unanimous opinion of those with experience operating from the dock. They said that moving the dock into deeper water eliminated the protection and relative shelter of the existing rockery armored shoreline and expose the dock to greater wind and wave action and damage from ice floes. Further, they said that the deeper location would reduce the functionality of the dock because the dock would be unusable in periods of heavy weather. Without a sheltered dock,vessels must continue to round Spruce Point in heavy weather to reach safe harbor. From this input and other suggestions from ARcorni;NRE•ix°rcmor,DESIGN•CONSTRUCTION IIAXACLT!ENT 522 WEST IOTn STREET JUNEAU,ALASKA 99501 (907)554-1070 FAX(907)586-3959 www,jensenvorbalott.com PAGE n Page 37 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... AGENDA ITEM #13.A.1. stakeholders the design team has revised the approach and will proceed as follows: 1. Locate the new dock in essentially the same location as the existing dock. 2. Configure the construction project to minimize the duration of time that no dock is available,and schedule dock shutdown to occur during periods when the dock is in less demand. 3. If possible,provide a 120 ft long dock. 4. Provide for the specific needs of skiffs as well as larger vessels,including commercial fishing boats and charter/lodge vessels. The design team also discussed project financing and construction budget. While there were many suggestions for locating the dock in less exposed locations,the other locations require significant landside improvements that cannot be accomplished with the funds available. Therefore,the existing dock location is the preferred location. General Information Anton Larsen Bay is a fiord off the north end of Kodiak Island. The dock is located about 2 miles inside the hay on the west shore. It is accessible on the Kodiak road system approximately 18 miles from Kodiak. The nearby maritime support facilities include a concrete boat ramp launch for trailerable vessels,diagonal parking for about 45 cars with additional roadside parking available for cars with boat trailers along Anton Larsen Bay Road. There is not electrical power or other services in the area. The existing dock includes a 60 foot x 10 foot steel and timber floating platform held in place by 4 steel piles. The clock has an approximately 50 foot long by 4 foot wide steel ramp connected to a concrete revetment with adjacent rockery armored retaining structures. The piles holding the dock in place were reported to have been driven into the bedrock and are relatively shallow,with as little as 5 feet of overburden on the bedrock. The existing dock is located in an area sloping sea bottom,valying in depth from 5 to 10 feet below mean lore low renter(MLUN). In this location very low tides reduce water depth such that it is difficult for vessels to maneuver on the west(landward)side of the dock.Some additional deficiencies of the existing dock include: 1. The piles are located outside the perimeter of the dock,reducing the space available on the dock,and increasing the difficult}'of maneuvering while berthing. 2. The 4 foot wide ramp is but narrow and is difficult to use when moving freight and equipment up and down. ARCHITECTURE•INTERIOR DESIGN•CONSrRUCIto\MANAGEXIENT 522 WEST tore S t'REET JUNEAU,ALASKA 99801 (907)586-1070 FAX(907)586-3959 u ww_jensenyorhalott.com I'AGE 2 Page 38 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... AGENDA ITEM #13.A.1. 3. Rust and natural weathering have left the ramp with little remaining service life. 4. The relatively short dock is often insufficient to provide safe berthing for vessels seeking to shelter space. 5. The existing clock is difficult for the elderly to use. Village elders are often brought to Kodiak through this clock to seek medical attention. Design Conditions Grant funding for the dock for the dock includes the following: Denali Grant: $80,000 KIB required match to Denali Grant: $20,000 Legislative grant: $2,000,000 Total Grand funds available: $2,100,000 Assumed Construction Budget: $1,470,000 Funding is contingent on the dock design meeting the following minimum requirements: the dock must be 60 feet long,with the potential for an additional 60 feet if funds permit. Funding does not contemplate,nor is it sufficient to fund,significant landward improvements such as road extension or additional parking improvements. The desibm team developed • the following design criteria based on the available funding: • 1. A topographic and ba thvmetric survey was able to confirm that existing uplands topography limits opportunity to widening existing Anton Larsen Bay Road. 2. The existing 2:1 slope of the sea bottom adjacent to the existing rockery parking area embankment would require more fill than can be paid for under the available funding. 3. Due to the large amounts of stratified fresh water at the head of Anton Larsen Bay there is usually an ice layer up to 8" thick in the winter months. The dock must be designed to withstand such ice,including the force of such ice during windstorms 4. Dock facilities must be available for users throughout the ice free months. Construction must occur in such a way as to allow the exiting dock to remain largely in use, with only minimal closure,or provide temporary dock facilities. 5. The location and orientation of the existing dock appears to mitigate to the extent practicable the affects of wind and wind driven waves on the dock and vessels berthed there. 6. The design team looked into the potential for improvements for loading or unloading landing craft or similar vessels. It was reported that currently landing craft can use the existing beach adjacent to the boat ramp. While such vessels may berth at the new dock,no special ARCI IITECLIRE•INTERIOR DESIGN•CONSTRUCTION MANAGEMENT 522 wEst 10TH STREET JUNEAU,ALASKA 99801 (907)586-1070 FAX(907)586-3959 e w w jensenvorbalolrcoIn rAGr3 Page 39 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... AGENDA ITEM #13.A.1. provisions will be made in its design to accommodate wheeled traffic from the dock onto a vessel. 7. Additional design criteria include the following: a. Wave height: 3 feet b. Maximum ice thickness: 8 inches c. Mean High High Water(MHHW): 9.3 It d. Mean High Water(MHW): 8.5 ft e. Mean Low Low Water(MLLW): 0 ft f. Wind speed: 120 mph g. Snow load 60 lb/sf It Float dimensions: 60 ft x 12 ft,with internal piles and 20 inch freeboard i. Maximum vessel length: 35 ft j. Maximum number of vessels: 12 Preliminary Conceptual Design Options Because of grant criteria and funding limitations,and the need to maintain existing dock function during construction,the most cost effective solution achievable initially appeared to be a new dock eastward and parallel the existing dock. This will allow continued dock operations during construction without the need of a temporary dock located elsewhere. The new dock would maintain the present configuration with the narrow end of the dock facing the predominant wind and wave direction. It would also be in deeper water,allowing for multiple vessels to raft together on both the west as well as east sides. The design team looked at three grades of dock: a light duty,medium duty and heavy duty docks. The descriptions of the docks are found in the attached conceptual design study. From the design analysis by engineering firm PIN Engineers Inc:.,the cost difference between the dock options themselves are relatively insignificant compared to the fixed costs of each option. Since the heavy duty option would provide the maximum functionality and lowest overall maintenance cost,it is recommended that it be selected for continued development. It is also recommended that in addition to the 60 foot basic design,that a 120 foot long option be developed as an alternate bid to be implemented should funds be available. Stakeholder Review Before the design team proceeded with design of the preferred option, Kodiak Island Borough project management asked for input into the preliminary conceptual design. Public meetings were held March 95,2014 in Ouzinkie,Port Lions and Kodiak for the purpose of allowing review and input into conceptual design ,IRCNrr ecruRE•INTERIOR DESIGN•CONSTRUCI'bON N)ANAGF.SIEN'T 522 we r 1077 STREET JUNEAU.ALASKA 99801 (907)586-1070 FAN(907)556-7959 m ww'.iensen"orhalotIrom PAGE 4 Page 40 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... AGENDA ITEM #13.A.1. of the proposed new dock intended to replace the existing dock at Anton Larsen Bay. The presentations were led by Matt Gandel, Project Manager for Kodiak Island Borough and Tony Yorba,principal architect of Jensen Yorba Lott,Inc.,design team leader responsible for dock project design. They presented the conceptual design for the replacement dock prepared by design team member PND Inc of Anchorage. The presen tation materials had been posted previously to the KIB website,so that persons interested in the project would have an opportunity to review them. The presentations were intended to supplement the posted information and to allow the opportunity for direct contact and interaction between dock stakeholders,project management and the design team. Hard copy of the report was handed out to attendees of the review sessions. The presentation consisted of an overview of the history of the project,a summary of the general scope of work and budget,as well as a brief outline of the likely schedule for the work. This was followed by a presentation of the proposed design using digital projections,and a question and comment period. The interactive comment period at each event continued until there were no more comments and there was general consensus with a revised design direction. At each event,a survey form was handed out so that the management team • would have a record of the principle uses and users of the dock,as well as to give attendees the opportunity to write down comments,criticisms and suggestions. These were collected at the end of each event,and summarized for inclusion in the project record. The following are notes taken of the discussion at each event Ouzinkie 1. Meeting facilitated by Dan Clarion,mayor of Ouzinkie. 2. The clock design is based on a 60 foot module. The question was asked why a 80 ft dock couldn't be the design module?This question will be referred to the design engineers. 3. The existing location will be subject to significant wind and waves. Tidal fluctuation of ice could also damage both the dock and boats. There was unanimous support to move the dock from the present location where it projects beyond the existing rockery wall. 4. Locals gave the team a Google Earth image of the area and pointed out how wind and waves will impact the proposed new clock. They showed where a more sheltered location could he found to the ARCHITECTURE•INTERIOR DESIGN•CONSTRUCTION AIANAGESIRNT 522%VEST 1110 STREET JUNEAU,ALASKA 9981)1 (907)586-1070 FAX(907)586-3959 w w.lenSenvorbalott mm ACE Page 41 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... AGENDA ITEM #13.A.1. northwest. However,it would take a significant expansion of the existing budget to achieve this relocate.. S. A floating breakwater or a rockery breakwater may be needed to reduce the swell affecting the dock location. There was a lot of skepticism that a floating breakwater could survive the service conditions of the area. The design team pointed out the extent of rockery fill that would be required to build a breakwater. Neither option appears achievable within project funds. There was also skepticism that the dock would serve tinder heavy weather conditions because of the exposure beyond the existing rockery breakwater. 6. it was suggested to add a loading dock for truck loading to skiffs and other vessels. Presently many people carry freight down the existing rockery embankment. Some means of facilitating skiff loading is desired. 7. Presently some of the dock concepts show the edge of the dock above the adjacent water line. Make sure edge of dock does not form a lip that could trap the gunnels of skiffs. 8. People appreciated the wider ramp,planned for 6 it width,which would facilitate skiff loading. 9. Primary users in Ouzinkie are skiff operators with relatively low freeboard. -14. It was asked that provisions be made for elderly passengers in entering and departing vessels-the large bullrail can be difficult to step over for older or infirm persons. Port Lions 1. It was immediately pointed out that freeboard of the dock should be higher-the existing dock has 1'-6"freeboard and is often awash.The group suggested freeboard of as much as 2'6". The team was asked to make sure a skiff can't get stuck under the dock by extending the dock edges to below the waterline. 2. There was strong support to put the new dock in the hzcation of the existing dock to avoid wind,waves and ice that will make the dock unusable during such events. The existing clock would be unavailable ARCrirr(icl'uRE•INTERIOR DESIGN s CONSTRUCTION MANAGEMENT 522 WEST 10TH STREET JUNEAU,ALASKA 99801 (907)586-1070 FAX(907)586-3959 www.jerBenyorbalott.com PAGE 6 Page 42 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... AGENDA ITEM #13.A.1. for a month or more during construction. That was seen as a reasonable trade off as Iong as a dock is available during the summer fishing months(June-September). This option is achievable within project funds. 3. Vandalism is a concern at this location, It was suggested that we provide Camera in trees or poles(game cams)with SIM card to record potential vandals in the area. Locals report using them to protect remote cabins and other vulnerable properties. 4. Loading area on the dock to help elders get into and out of their boats was strongly recommended. 5. Red/green lights with solar panels to assist getting to dock at night were requested. The approach to the dock can be dangerous in fog or other difficult conditions, 6. Consider omitting the continuous bull rail,and/or use a combination of cleats and bollards. This would facilitate people stepping over the rail to get on boats. Many village elders use the dock and the high, continuous bull rail would make stepping on and off boats difficult. 7. Cleats are not desirable as boats often need to raft up,and more than one boat would tie to a cleat. This would necessitate removing one line to access the other,creating a potential conflict between users. S. It was suggested that dolphins for larger boat to tie to be provided that would also serve to break up ice. A pair of dolphins could be placed off the existing parking area. They would need to be located where they would allow a boat to swing freely,but at that distance they may have minimal affect on ice break up. 9. It was suggested that the loading dock if desired,be placed along the road outbound from the existing parking lot. 10. Basic consensus of the Port Lions group: more clock if possible,in the same location,but parallel to the existing contours. Kodiak I. Concern with the location shown for the dock- wind and wave action will make it useless when the SE winds or NW winds blow because ARCHITECTURE*tV i'EHIOR DESIGN•CONSTRUCTION SIAN.AGEMESCr 52_2 WEST 10TH STREET JUNEAU,ALASKA 99801 (909)586-1070 FAX(907)586-3959 r,Ww.}enseni'omnmu.corn PAGE.] Page 43 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... AGENDA ITEM #13.A.1. even if the dock is structurally sound,the boats tied to it will be sure to suffer significant damage. 2. Stormy conditions are the times the dock is most needed. The group concurred that it should be placed back into the area where the existing dock is to maximize safety to vessels seeking shelter. 3. The group concurred that they could accept a one month closure of the dock or more if it means the new dock can be placed in a safer location. 4. Larger vessels may take good use of the possible new loading dock idea,but it may be of limited use for skiffs. 5. Concern with the low freeboard provided in the conceptual design drawings.The group concurred that a higher(2'-6')dock is preferable and they suggest openings in bull rail for loading access. 6. Several people present said they seldom use the dock because its too crowded, A longer dock is greatly preferred if possible. 7. Mention was made of the old quarry to the northeast,which could be • a source of rock if the dock is re-located in that direction,but they concurred that the additional road,parking,extended ramp etc, would be a much larger project than just locating the new dock where the existing is. 8. Great interest in the longer dock option. May consider the medium duty dock in order to afford the longer dock. 9. Putting the dock in the existing location will also reduce construction risk to project,in that the bottom conditions are known from when they placed the original piles. 10.One person noted that there is a large rock near the termination of the existing ramp that is reported to be awash at a minus 2' tide which could interfere with the placement and/or function of the new ramp. It should be investigated and moved if possible. 11.Security of the area is a problem. Suggest cameras he placed to document and help capture vandals. Game cameras suggested,both visible and concealed,with signs posted,and their placement advertised. ARC❑TECIURE•INTERIOR DESIGN•CONSTRUCTION MANAGE.\IEN t .._ ....A__ 522 WEST 10''�STREET JUNEAU,ALASKA 99801 (902)586-1070 FAX(907)586-3959 w ww.jencenrerhalott.COm [AGES Page 44 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014,.. AGENDA ITEM #13.A.1. As a summary,the following are the main concepts for which there was wide consensus in each meeting: i. The proposed location of the dock is not recommended due to the strong Southeast winds and swell,and the exposure to ice. ii. There is interest in a dock facility in ice free water, but it is understood this would not be achievable within funds available. iii. There is interest in a dock facility approximately 3/4 mile northwest on the existing road in an area perceived to be less exposed to wind, swell and ice,but it too would require significant additional infrastructure that would likely not be achievable with project funds. iv. The preferred location for a dock within funds available would be a dock that would replace the existing and be located in the same location as the existing. v. A loss of clock facilities and usage could be tolerated for a month or more as long as it was not in the main fishing season,and resulted in a dock that was more usable in rough weather. vi. There was strong support for the 120 ft dock option,if funds are available. vii. Strong support for the heavy duty dock option,but could support the medium duty dock if available in the 120 ft option. viii. Loading improvements were desired if funds allow. ix. Provide openings in bullrails to facilitate loading and unloading to skiffs. x. Close the edges of the clocks down to below the waterline to prevent boat gunnels from being trapped under it and overturned. xi. Surveillance measures are strongly supported to improve the security of property left in the clock vicinity. ARCHITECTURE•INTERIOR DESIGN•CONSTRUCTIONiMANAGEAIENT 522 WEST 10TH STREET JUNEAU.ALASKA 99801 (907)58(1070 FAX(907)586-3959 w m w.jensenyorbalott.com PAGE 9 Page 45 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... AGENDA ITEM #13.A.1. Next Steps: Based on the input of stakeholders, the design team modified the preliminary conceptual plan as follows: Locate it in approximately the same location as the existing dock,in order to miss as much rough weather as possible; Incorporate as many of the other features suggested by stakeholders as is prudent; Propose a design with the potential of extending from 60 feet to 120 feet if funds permit; Conduct marine geotechnical survey to determine the preferable type of pile and embedment methods as well as the length of pile needed and depth of embedment. This is expected to be accomplished by the end of June. Once KIB approval of the revised design is obtained the design team will continue with the design process. ARCHITECTURE•INTERIOR DESIGN•CONSTRUCTION MANAGEMENT 5221V EST 10(H STREET JUNEAU,ALASKA 99801 (907)586-1070 FAX(907)586-3959 r.e w,ien5encorbalol Icon PAGE III Page 46 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... AGENDA ITEM #11A.1. D is at D a� '!1, td A .: • • • r xr Page 47 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... D D o_ C) D- a) m O t "Wit y" r { rt ,}, ([ f {fit{,do-*{} 3 { .}v ' 2?°4•Z r ;{ ,.{ d4 {} {�u { {r, r ' {} rr; r F, .{ 7 F i�" " Q { {e {„cc - �' wsfyy* srr 'g't} { s ° ' 4 i” c . ' lfif . {. :P r �� S4M i i— . i F r ) ry .- - tt „ ! ,m • ie �` s ANTON ROAU s... ,y�r ( },,.ivy wr •�'.•iv «c '�bCF (O W�.r�P,� { - },m "� �,+L r r r- �, �'ty r ,ii r i 'rdt%b!S•' �1 war( c AREA- 14C1 ate: x s m ' CANTON LARSEN BAY ..... '.2 ..s .: � -�„„-ss •, '_ '.. A eV P:e(erted DUC4 Location REVISED PREFERRED DOCK LOCATION Ra� —, 5 p I p I p iytA'`®es -emu azaz co A n co y • A AGENDA ITEM #13.A.1. II ® ID GNG IiiE,ISRS,ISC. fi'eteie gsenieee; Cm i January 17,2014 PND No. 131115 Planning Suneving Sir.Tony Pnrba Sumo Principal Peimtn,ng Jensen 1'urba Lott it,amwet- 3221Yr Loth Street ceo<an t ituacau,AK 99801 emnonalem.n ',intonation Subat Anton Larsen tang Public Float Replacement Project-Re% I anane P,danr. :\1r 1'nrba eo.aw angneegae r: adndn°milo,i Abrmhed please find conceptual level drawings and estimates for the proposed on�,1m.d„n IS,t ga p l gp s pt,a g PFon Anton Larsen laze Pul i,lnnt Replacement Pn,jcct. As part of thin study to otsas esalual e float replacement options.the eatsring rift!Gov was inspected and surveyed -nnruge in November of 2013. A base map was prepared+sing I-toot contours shutting "00 3,Annie be the upland and limb)Met ne topographic lea tyres. abadmrage,ataski 99301 Panne: mn.xt.mi t The existing Anton Larsen Bay float was obstrved to be very near the end of its useful life and in need of total replacement. lei its current condition It would nut be oar ve];6>.a'11 criunamical to repair or maintain the existing mpg(acilin-. lloulae, 05025 imwnn name,_<eie +aa The eats dog lbw metisuno upproxlnrttely ill feet by slit feet. (loatat'ion is provided IAuddsn r-dnndo grow with two tree!box p mt'rx.ns which also sent as the deck surface. The existing l'h,c,s en>90794iu gmig at is of marginal width and the safety rails:vv cornaled and undersized. The oar vn a63.a Iloai is held in position by 4 steel piles. It has,beret reported that the plea hot the Ilo.II,although they appear to have performed adequately over the ne:us,have Jue ti inadequate embedmei'nt into the seafloor due to the presence of shallow bedrock. 9360(jl„<Ine I liaau'u'.Suite 100 ,amtw,.tta2i 99801 Pa, ro.sOsrot sty '_try" i,,aastim" al fan t an,a n oa,,a n t Seta ” f. •+Tip �,-: k a IT,rt` Phi 066_1138; � _ I ' -..eY ¢ � ^'8✓ .F n .ia,— to Y a ti r`n01311 ffigieatratiTagengiailattn Photograph A—Existing Anton I a,rsen liar Facility ® ® "D • • Page 49 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... AGENDA ITEM #13.A.1. Mr.Tony Yorba Page 2 Anton I.eacn Bar Flom Concept Study January 13-2014 To facilitate planning for the replacement of the facility,'ND has prepared three p■tentid options for ceyiew and arnsidumtion lay JAI,and the Kodiak Island Borough. the criteria used ft r this study include the hollowing. 1Alcmcean Data Waves 3 fret Ice thickness 8 inches maximum MI II 1W 9.3 feet Ml{W 8.5 foot VIIJ,W 0 foot F!,at Criteria Float Width 12-foot Max Length 60 feet Freeboard 20 inches Live load 60 lbsisf Snow load 5i1 l_s/sf Vessel Mt rave Length 35 feet max Number 12 vessels • The three concepts prepared range from a light-dun'float typically used in a protected harbor to a heavy-duty Ifloal devt9opeel for moorage of larger vessels its more extreme or anprnteacd environments. A medium-duty float concept was also prepared to demonstCUe the cost of a float system that would fall between the light and heavy duly systems- Light-Duty-Float Option 1 l'he Light-Dung Float upuan tout rporates a float design typically ttsed in protected harbors for recreational and fishing vesAds up to 100 feet in length. It uses a timber-framed structure and timber deck with polystyrene billets for floacatinn. Due to rho exposure to wave acth+m,the float is equipped with ballast drums t hat can dampen wave force It is anticipated that 4 piles will be required to hold the float in position. A marnertt frame will be constructed be connecting cad pair of piles with a steel beam at the tt,p_ The frame would allow Gm lit ro i 2 feet of clearance above the float deck at high tide. This type of brace is required to resist forces exerted<rn the Pleat tram moored vessels during periods of high wind. While the timber float may be less durable than a concrete or steel float,maintenance can be readily performed by Borough staff or the local work force. The light-duty float,system would be considered marginal for the environment of Anton Larsen Bay. The 3-foot waves that are reported to occur in Anton Larsen Bay are significant for a win)(1 structure and the ItIc of a light-duty float would he reduced. The option includes a 6 400t wide aluminum guts,say fur pedestrian access ftnon the shore to the float. A plan,section,and concept level estimate for this float option is prnyided nn Drawing 3. ® ® C ® Page 50 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... AGENDA ITEM #13.A.1. Mt.Tom'Yorba Page 3 Anton Larsen Ray Float Concept Study January 17,7014 S' m kfe. b'.f;:c s-L4 .,. tr ipp to y�l„i,[[-:?�� t r , max' = 41 `, ' ,e 17 3 y . 4 d� r ay Phot«,graplt B-Typical light-Data'limber that Medium-Doty Plout Option 2 The Medium-Dung Float option tsould be sty;ii, antlr motet'host than die previously described light duty system. Its t or tuction consists of steel tubular floats with a timber deck. The steel floats am resistant to ice damage during winter to rats In addition to the steel tube float.additional poia to rene billets Sr e incorynaraeed in the middle of the mats for fine tuning of dye buoyancy of die float. 'Ite umber dock would be similar to that pnwided in the light.-Jun'dent. 'fhe-1-pile configuration,including men Li frames would also best milar to that provided in the light duty float Thu option nl;o includes a 0:I,6 n,t wide aluminum gnngsray for pedestrian access from the shore m the Float A it section and cept level estunate for this float option is procided on Ilmteing 4. A photograph of this rape of Heat is provided below In Photograph C.Ahilt this in- ycater photogr ph J ussnit eit it show the si eel pnutoons its dick and freeboard are tip iaul of what would be procided and the phr,t a also in,wale,-a representation of the moment frame that would be needed beayCot the I,i`.0. "} w?dhryS kr :�Pk '# n - rf ty a v" ba* "°n 1` 'fit''. t :br _ i„anroff " s fix �y°� m.- A$ESP ;P) ¢tt ,t ,I +y Y�y�NM Jw "Yisc.�1 t '.n�ul�.E:`u,�'+` Ph,vogmph C—Steel Ponto,,o F1r at with"I unbcr i ieck ® ® { ® Page 51 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... AGENDA ITEM #13.A.1. Mr.Tony 1'otba Page 4 Anon Larsen Bay Float Concept Study January 17 2014 Ileavy-Dug'Float Option 3 Similar to the pee o t two optionq the I-lacy-Duty Float Option would include four xwcl piles with moment Leann 'Chic float,astern wtn id be contn¢tcd entirely ofsaed inches nhg a serrated steel deck. -Phc num structure w ould c onsi,st.,&steel mbcs a i ch provide buoyancy and a intmewwork of steel monbers aaocctting rite stem it to the pipe floats. The deck would be an open grrte surface u latch has proven atTcalve in x t rem°environments allowing snow to fall I neigh the deck. This option al:4)includes a 6-foot waffle.Aluminum gangway- it pedestrian access from the shore to the Goat A pin,sction.and concept krd estimate.For this option is provided on Drawing 5. A picture of this type iiheavy-duty Moat system is provided in I'hutngmph I) ' T^ k ,w4 1 i ;:isr.c ..t s t w .tb m i44i, ,iii.' ',"'iifl' e s e. t f b '4 Sri, t ix �.c p ar i ,, I - t 4_ ;:-i, te t xa l y. • a ... k `r s 1:":.--';"&". Sw � ri `19. _�' �. " . Pat,� *�, sa. ,rn"'- l'homgraph I) l int at l-leave-Doti Steel Float and Grated Deck Conclusions The result'of this study have shown that project costs are Hotly simdar for all three concapa and differ by less than Wilt This is because touch of the cost fir the pet jeer is constant regardless of the tat rot type selected Costs that remain constant are fnritem,such as mobilization,surveys,gangway, pile driving,and disposal of the existing Hoar and gangway. This being the case,it is 1'ND's recommendation that the 1 ieavy-Dun'Pit in concept be selected fix this project. For a relatively small increase in o'st,a robe t;float stntet ore could be proeidtrd that would best aecnrm'm date the level of usage that the Current Cacilmy experiences. Maintenance ozmtd be minimal and the float would he able to handle snow and ice build-up on and an the boat during the winter months. It wwr old also be tobust and able to handle the fairly significant exposure to wind and wave action in the bin We recommend that the new Goat be positioned away from the existing float to allow for constmc Lion to take place while sun leaving the existing flue operant oat. For the vanous Concepts ptyaam-f Cur this study we have positioned the new H<xit in such that tank the itaradlati■n of the ganger}-might impact usage of the existing that at the final stage■ CtnetrueIion, It is likeig that. with a small shift in the location of a new gangway foundation,wee ncav be able to ennwpietely avoid disturbance of the existing Float system urttil the new one is c'wmplatdc functional. ® 't\ o Page 52 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... AGENDA ITEM #13.A.1. Mr.Tony Yorba Page 5 Anton Larsen Bay Float Concept Study January 17,2014 Whatever option is ultimately selected by the Borough,we feel it will be necessary to perform a full get technical investigation for a new replacement float- It is critical that subgrade conditions be fully understood prior to construction. The diameter of the piles and the depth to bedrock,which is reported to exist at the site,must be known sit that pile lengths and installation depths can be eunvmrod to the bidders in the design documents. The cost of eunstmetion delays,caused by not having a clear understanding of sea bottom conditions.could easily offset or exceed the cost of a get>technical investigation. There is eurrendv a marine contractor working in Port lions[hat may have a barge in the area that could save mobilization cost Ibr such an investigation. Pur recent work tit Shakmanof Cove,I1ND had obtained an estimate of approximately S100,000 fora similar geotechnical investigation_ There may also be an opportunity to share the con of this investigation with another project in the area. It should also be mentioned that there are Iwo marine projects in the area that are other under construction or planned for construction in the 2011 season. Both of these project'will require construction equipment similar to that required by this float project which should allow for competitive bids by two or more highly qualified contractors. One pmject currently underway is die Port Ikons Bulkhead project and the other is the City of Ouzinkie NIunicipal Dock project Both will have similar pile installation requirements. PND appreciates the uppornuuty to assist 1A'I,and the Kodiak Island Borough with this study. We look forward to meeting with you to discuss the options prepared and to plan for the ncrI phase of the project. Sincerely PND Engineers,Inc. Anchorage Office V Doug Kcnlcy,I'.I'.. Vice President Attachments: Drawings Sheets 1-5 ® ® 'D. Page 53 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... D a 0 o_ O s to I CD 0 a ro n=Peoelenre e[ z ninon •OT NT. o alnr 0D. —CW 1 D ,gip �' .+.; o. 0 Z ! 1 :x°x"�, f ! 1 I , N 1 '\ (YY( \L, 5amn o oo:Ew.no.s A.o o.oass.o A,.,.�,,3«GE, roio coos. �o�M�� T*l! -.. .Eau u _ a�i�ss 4�A.•Aao..rT.�r,wr,o-..,:, RGw ass.SEWAGE o':i w, oma>z..i.r:om..a� I A 50 MOT EMUS 0E 05E4 PPO.¢a CON1ROL ANTON LARSEN BAY n I ! D 0 �. { E\ ©s INC EXISTING CONDITIONS Z L -1 _ h 1 , , n m x w a _ __ .... ' .. :4.14.-±, „ '.' . - ti /- - n v,. v -. n:SJ zctvy. ..... .... ..... .. . ,•••.••.+.• v ANTON LARSEN BAY PROPOSED SiF fLP54 .. 31 ,- .-,r 2 . 5 A n 0 o' `m 0 0 a 0 w 0 a -, z 5 w k ai 01 s rv, nry mr 1 t 1 D T u»:n »rz . re .... .'. ` ..._ ' '111 ' ! III it 11111 l i1 l 1 It Cl I i 1I i li I� �I I I Ii �11L 111 11,I. a att r �o o III E 1 ( 11111, 111 11111 4y 1i iilfI i. 2 tat * 'i'i.`m N x11111( 1 i II� 1 Vv �.�a. a ,.... PLAN """ ER 1. \-i, f .,Nz CONCEPT LEVEL ROM CONSTRUCTION COST ESTIMATE MI y4 . , v NM 9 aume BALPA.` � v o.� . mo _ t� `r A ; ,k....t •Y l v ?' rj -v 4 S£ 4 , t tft d � S �t 1 Rm .r...rnw P S )fh 0 ii n t i 4 f go . ., — � r ,r TYPICAL SECTION »n•• +••- ANTON LARSEN BAY b —;--- m 1 ©1 n _ C) RrvtilFe5rt5,CNL LIGHT DUTY GOAT OPTION Ill - f ro 1:. I » Amy ,.».—m 4 3 s A m a m 3 u w A a 0 a 0 `m o 0 a w 1 m O w m z iq o �xarxma42.e'm �::w,E,1:1.I:\ n IIIIxl, Tt.i IIIIIIIllll IIIIIIIIII) l l�,l ... a III O jlfl I1i'ii1 I I III ! �I III�I l!,1 o II I _I m ... .. —_ I'�_ i ill �� ii tf___ IIIS _ lII �_ . s I Z i I RI 01 F. o o,< ( 1,L1..I ill �I (�.;i i 1I I'3 F'ase , „' ,'611111(1 �HUHU IIlllll I IIIIII1 �r f 1.111... A � II Ann w..,.: . rv ! I mu CONCEPT LEVEL ROM CONSTRUCTION COST ESTIMATE A uraa; EI i• B / / „,n=xux ,,:„„ mue_, iv ux.m rry a w .mv `t :.„';w ,nx .. ,, Pr112=E11521Verffl2=1 lEIDEVIVEALTEMNATECOMINGENC,AM , 111111111111111r... w 00,µN[G SIX ur[+51171M-7/ 1EN� `STEM opE Slw `5 �eon-arv,ry -x++mxnwoioxm,r nrx+oonrvuuan+.rrm., RIM TYPICAL SECTION _ 5m""' ANTON LARSEN BAY , ....no, 0 ©I D - MEDIUM DM FLOAT M .P.EP .mx.� ENEI,ERE IN! °r w. OPTION }my,ge,a.,. '"II"" 4 . 5 y J 0 I m S Y w J Y 0 a 0 f5 5 0 6_ CJ _W tiff N a a m z 0 .xry • U 1133{ r 'UHT'1j�TI 4'11' -''E-��11 4 11'14+ 9 I`l`tt(i I((I 'ThII a I +1.111. I I f L 1.1.,1E `L�flSI { I I{ IF j I el, I .I .1 n litilli 'Hit It 1�` I tV /0- 1\ �L I�I� Y. �4LCJ��Pit II 0 3W_,_ ti IA -4-4.1L.y l II\1_ v. 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GULF OF ALASKA +; tr,.rin.;rti?r;'a, VICINITY MAP N i' '"� CANTON LARSEN BAY -� a , a A .� Public Float Replacement .,.`: a" Overall&Vida' Map n A tl 6 tl OVERALL MAP !%O 'e I©I D Jensen a n_ -.,�.m rn v l C'? co l N ...., CD `i o M 0 CD -k v to b > a a ■ 0 ea 0 C) m m C0 CD Q fir „ /"> r a t Tv k 3 A 0 CD d co M1 q4' "�J n '4 .'ms `�S §f'"I a'w a ' 4,;.3' x ' `6,• .r$.:,. �"'g } ^�' n?f'}rs� =S,� .,.�,c yw'sc A, .� k_ wsS O fly o Z 'hv a '� � ., a €l '' 4',IT-7'" "'it i$ ` N + a @k °' °. `.W '§��i a R o s IDP4 ,1 '' "o- - y " . 11 ° ." {NM f .s,, .114 cleh ka n t;;,F �...,. .- ,� Y „ rat A� . 14.k4 tl v',AC.>s d ff, ', s e nt��e o Y�^S "i r : M i s ' I' �,. i t< a.. 4 4 = " ' 'A` ANTON LARSEN BAY IN �j �y�}� x^ �•� � P.z�yy Public Float Replacement "� ,} ' %" 0 �f y' yt�r K T � � F 4.T F 5 4"' A=a15i[<Plwlo 4 ti? . xa .} fi !, A:'3k..x. ` i AT S° '7a .`cS1� a �2 __ —A1 AERIAL SITE PHOTO © © IYoxba W w�* ITI °� t.GI.de., one _ Z Co eo �= Q ce m o o y m it w co a > a a 0 m 0 C) 7* CO 7 CD O r 1 o cv s"x?� I ! •! r . 4. 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ANTON LARSEN BA Public Float Replacent Opnon 2-Medium 6vy :Tyne• —MV-2 I (/� ) OPTION 2-MEDIUM DUTY - p I©I© lv"o�ba\-../ I u<°. .,Mum CFI v Ca Cri b -.a > a a w 0 C) a m CD CD 0 o_ m z _1 i_=— l{ 4"+1 0 }i {l;iLll l}li! tlitllii) lkit Il}l; ,_a_ �, 11114 .n `1 _ il r. 5 '4- /V ®' ®I { 13S� 3 rg 0 'I(Sal �a � ,a,n f .. _ `-. o co _ _ _ L_o .-i� T _ _. { _ �.0.,. A R. I x lil m cwn l it n ROM 0 .mw z 0 _rour CONCEPT IEVEtROM CONSTRUCTION COST ESTIMATE N la:{ ,ro�.Ow . 4 91x,. o U 1 22222 „I a a 2 Lipp, am I .:�,,muew pppvE/Disposcusw.n. LS a 2503 ,a � Hi I "Na° .11O, , n :„ • +F t e r ,mrM -1 a WPM. m ALLrvimUM I/4.M. 1 3.01 TYPICAL SECTION '°'°m°"""`°°"`m' TxMaTIemnuu,wr "y91 n� .•._......-- ANTON LARSEN BAY V m�muw 0 © © HEAVY DUD FLOAT z F...m.0191 ENSINFFRI.INC. OPTION] ----- O rn o m m 4t C4 a r b a 0) m 0 C) m CO m 0 a ro z 0 r? .-` _mot -'°"�� 'f" a n +'rt: g `e• d "no AC w '^Ea sx4n d. �f G :°r x} ' " cso: . ' 'Kr y e stir � '^S �'t '* ,Y: . ANTON LARSEN BAY Public Float Replacement Options.Heavy Qmty MV-3 V-3 a W e �ny E Rvob0 OPTION 3-HEAVY DITTY n Q to co `i rn 4t w AGENDA ITEM #13.A.1. Anton Larsen Dock Replacement Project Public Comments -03/05/2014 Ouzinkie 1. There are concerns that putting the dock in the same area would just result in the dock being damaged and need to be replaced.If it were moved around the corner,boats could tie up safely and dock damage would be minimalized. 2. I've seen the waves exceed the 3 foot you mentioned;I've seen the ice exceed the 8 inches. High winds from the SE are common in Anton Bay;around the corner would be better shelter. 3. would use the dock more if there was better moorage. 4. Build to withstand weather and conditions and have enough room on floats for ease of use. 5. Long enough to accommodate 3-30 foot boats on each side! 6. Make it as low as possible.Closer to the beach to load and unload the better. 7. The area is okay but needs future planning for breakwater,longer is better so people don't have to move your skiff and risk your skiff getting damaged.I like bumper set-up because it will be very bouncy in weather.The ramp is better to be wider,I like that idea,Would be nice to add a loading platform where the existing float would be easier for loading freight. 8. Go around the corner, 9. It would be nice if it was longer and out more with a couple of fingers,Move out around the corner for protection for the southeast winds. 10. Out further-possible out enough to when it freezes in the winter.Also longer with a few fingers.Needs to be out of the ice in the winter if possible.It would also be nice to have a parking garage to help cut vandalism.Put the dock around the confer. 11. You guys need cameras to lessen the vandalism. 12. I use it to get to Kodiak for gas&groceries when weather is rough, 13. I use this usually only to go into Kodiak to do shopping.Rarely to catch a flight out of Kodiak to Anchorage. Port Lions 1. Push for more dock space,longer dock with longer dock,a load-unload zone area only. 2. Add on to existing dock.The small amount of point that sticks out adds a lot of protection.If you put the dock further out it won't last,you will just have to replace it every few years.Solar powered lights in parking lot and dock.Dolphins for larger boats to tie up to that have skiffs to get to the beach.Fill floats with foam so they won't sink when vandals shoot them.Half a dozen pit-bulls to guard the parking lot at night. 3. Look for more dock,had my boat moved before and in the process had aux outboard broken off mount,luckily tilt ram kept outboard from going into drink.No one takes care of my boat the way I do.Most times others are careful with other people's boats but not always.We are talking about property values of over$100,000 and greater. 4. Some of the taxes we pay the Borough should be used to provide a harbor master service.Once this new dock was put in place,you could then have an area of the dock that would be for loading and unloading that would be policed, Page 68 of 96 Approval of Change Order No- 14 Amending Contract No. FY2014... AGENDA ITEM #13.A.1. Anton Larsen Dock Replacement Project Public Comments -03/05/2014 S. Some sort of built in security;cameras on location and on roadway to record traffic and license plates.We need prosecution and damage liability. 6. Weather will destroy the new proposed!Longer dock where the existing one is;need Toad and unload only area.Need time limit for moorage!Look at alternate areal 7. Ideally,moving approximately one quarter mile west in next bay would greatly enhance usability during windy conditions.Second best idea is go in existing position which might facilitate long dock.Explore security camera i.e.trail cams are inexpensive and very reliable.Cleats would be better than bull rails for several reasons;i.e.climbing over,securing lines,a stepping place for the elderly. 8. Lengthen and rebuild existing dock,same location,dock height to be higher. Kodiak I. I attended the meeting at the Fisheries Center.I'm satisfied that all key issues were addressed; namely the importance of maintaining the location of the old dock for the new"heavy duty" dock.As I stated at the meeting-I truly believe that all reasonable users will understand the short term impact/inconvenience of removing the existing dock for the better long term benefit of the new dock.The Anton Dock is a vital lifeline to a large portion of the Kodiak Island archipelago 2. I usually don't use the dock because of lack of security&at times others using the dock will move my skiff to accommodate theirs and sometimes haven't tied my skiff up properly.Another suggestion:If you use steel floats you may have them foam filled.The first dock that was placed out there was a shot and thus had leaks in it. Page 69 of 96 Approval of Change Order No. 14 Amending Contract No. FY2014... AGENDA ITEM #13.A.2. KODIAK ISLAND BOROUGH Ark' AGENDA STATEMENT •t ' ': , t'i`: JUNE 5 201 H''.,, -a$ ASSEMBLY REGULAR MEETING TITLE: Contract No. FY2014-35 Service Area No. 1 Jackson Lane Resurfacing Project. ORIGINATOR: Bob Tucker FISCAL IMPACT: Yes $60,843 FUNDS AVAILABLE: Yes Account Number: 242-224 446.120 Amount Budgeted: $575,000 SUMMARY STATEMENT: At its meeting on February 13, 2014, the Service Area No. 1 Board voted unanimously to recommend Assembly approval of a proposal from Brechan Enterprises to provide an asphalt overlay at Jackson Lane including an approach at Metrokin Avenue. The Board recommended approval of this sole source contract in order to take advantage of unit pricing included in an Alaska Department of Transportation (ADOT) contract. Brechan was the low bidder for the State contract for road improvements at several local roads, including Spruce Cape Road. Since Jackson Lane and Spruce Cape Road intersect, having one contractor perform the work on both roads at the same time would provide a seamless paving transition between the two roads.Award of this contract will also allow the Service Area to avoid mobilization and demobilization costs typically included in construction contracts. All work will adhere to ADOT standard specifications. The project will be funded through the Service Area's Repairs and Maintenance account. The Service Area Board and Chairman recommend approval of this contract. RECOMMENDED MOTION: Move to authorize the manager to execute Contract No. FY2014-35 with Brechan Enterprises, Inc. for Service Area No. 1 Jackson Lane Resurfacing Project in an amount not to exceed $60,843. Kodiak Island Borough Page 70 of 96 Contract No. FY2014-35 Service Area No. 1 Jackson Lane Resur... AGENDA ITEM #13.A.2. ,-Q. Proposal BRECRAN ENTERPRISES, INC. / GENERAL CONTRACTOR 2705 Mill Bay Road • Kodiak, AK 99615 (907) 486-3215 • Fax: (907) 486-4889 Alaska Business License #001858 •Alaska Contractors License #AA441 ..niov. .. .. .... Darn .. Service District One- KIB 2/13/14 Revised:5/21/2014 I„aN.u,- Scott.Arndt Overlay Jackson Lane co>rav nicer n,a"n.mt,.e Jackson Lane LLulill n °neutel.,r: Tat los ITlu V. We hereby submit specifications and estimates for: We propose to furnish and install the attached Scope of Work per DOT specifications for the lump sum arnmount of$60,843.00 to overlay Jackson Lane and provide an approach to Metrokin Ave. This will consist of patching some of the existing asphalt,followed by an average 3" overlay,with a tack coat between. All work will adhere to ADOT standard specifications. TERMS:NET 30 UPON APPROVED CREDIT(APPLICATION ATTACHED)or VISA t MASTER CARD All nwtmil i>gu=nnuxd to be as yrua'ficd All sod:to be complittei in a nerenanhte .turhoxised ma coding .standard pre+cos Any almra ,n or desc aboon >p dfa ions s:valvina a as will betaunted only upon s m^�.dor from ,•ill QBnmvm trio s, b.com an vent:barge. a,rand above the primate. All aonsrnkn s trotti,a.ot atom si41v accidents or dSss Gn.m3 oat eaten( Uwmx to care bow n+ma3u mneer Sotei,k'proposal may b .iteenan nccatert 'mutant. r s.,nns are tally tot nee @- Workman's Compensation he ul knot accepted by 6/6/2014. Innnnr.. .. Acceptance of Proposal - The above prices, specifications and conditions are satisfactory and are hereby. Signature accepted.You are authorized to do work as specified.Payment will be made as outlined above. Signature Date of Acceptance: Page 71 of 96 Contract No. FY2014-35 Service Area No. 1 Jackson Lane Resur... AGENDA ITEM #13.A.2. Service District One Overlay Jackson lane Takeoff of Quantities CP Item Description Unit Quantity Unit Price Price Extension InAggregate Base Course,Grading D-1 _ Ton 55 $ 120,D0 $ 6,600.00 Patch Paving-Spot Repair SF 18 $ 10.50 $ 189.04 =Hot Mix Asphalt,Type lift'-&Hot ... _ Oil PG 52-28 _ Ton 212 $ 167.00 $ 35,404.00 4 STE-1 Asphalt for Tack Coat Ton 1 $ 1,250,00 $ 1,250.00_ a Adjust Existing Manhole EA 2 $ 1,200.00 $ 2,400.00 IllaApproach EA a $ 2,000,00 $ 2,000.00 Overhead LS j 1 $ 3,200,00 $ 3,200.00_ Traffic Maintenance/Flagging/ Traffic Control LS 1 $ 9,800.00 $ 9,800.00 Total Bid $ 60,843.00 Page 72 of 96 Contract No. FY2014-35 Service Area No. 1 Jackson Lane Resur... AGENDA ITEM #13.A.2. Service Area No. 1 Board Regular Meeting February 13,2014 6:15 p.m. Kodiak Fisheries Research Center 1. CALL TO ORDER Chair Scott Arndt called the meeting to order at 6:I9 p.m. 2. ROLL CALL Board Secretary Jenny Clay conducted a roll call and present were Chair Scott Arndt, Board Members Paul Hansen, Natasha Hayden, and Curtis Howell.Turk Martin and Kevin Arndt and Dennis Symmons were absent. A quorum was established. Also present was Visitors Jeremy Williamson and Craig Dehart. HANSEN MOVED to excuse Kevin Arndt and Dennis Symmons.Turk Martin was unexcused. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY 3. APPROVAL OF AGENDA . HANSEN MOVED to approve agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF PREVIOUS MINUTES—Regular Meeting November 14,2013. HANSEN MOVED to approve the minutes of November 14,2013. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 5. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT HANSEN moved to Acknowledge Receipt of the Financial Report. Chair Arndt pointed out expenditures to the hoard. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 6. VISITOR COMMENTS. None 7. CHAIR'S REPORT Chair Arndt attended a State Parks Board meeting to discuss the Ft. Abercrombie Park entrance from Parkside Drive. The Parks Board agreed that there was a need to create a parking lot on Page 73 of 96 Contract No. FY2014-35 Service Area No. 1 Jackson Lane Resur... AGENDA ITEM #13.A.2. their property not on the street. The Board also agreed that the entrance to the park had more traffic than in the past. Arndt reported that someone was kind enough to put planks in so the entrance was more accessible.As winter was mild they had time to clear brush on Beaver Lake Drive and Arctic Tern Street.He planned to dear brush next on Antone Way,Lilly Drive,Eider Street and Mallard Way. It was a pleasure working with Jeremy with A.I.M. Maintenance. Hansen remarked the trees need to be cut level so people cannot trip over the stubs. 8. OLD BUSINESS None 9.NEW BUSINESS A.Draft Budget to move forward to public hearing—Date to be determined Chair Arndt discussed the Service District#1 Budget Worksheet for FY 2015 with the Board. The date for the public hearing for the Budget was scheduled for March 27,2014 at 6:15 p.m.at the Kodiak Fisheries Research Center. B.Phase II of line striping of paved roads Chair Arndt reported to the board the last striping project was done by Kodiak Lawn Care.Lines on the roads helped with parking and pedestrians walking the road. Trinity Island Subdivision and Natives of Kodiak Subdivision at the end of Spruce Cape were the next to he striped. He would like to do a second coat of paint on Sharatine. A board discussion ensued. Arndt will get back to the Board at a later time with a price for the striping. C.Calcium Chloride for dust control Arndt reported the need of Calcium Chloride for dust control.Arndt will get prices for the Board on I container of 40.000 lbs.which would last approximately a year. D.Jackson Lane Resurface Amdt discussed and submitted a proposal of Brechan Enterprises to overlay Jackson Lane and provide an approach to Metrokin Avenue for $60,843 to the Board.This was a sole source contract as we are"piggy-hacking"on the State of Alaska DOT Contract to save money.Hayden asked that Arndt verify that the unit prices are the bid prices with the State. HANSEN MOVED TO recommend approval to the assembly for Brechan Enterprises in the amount of$60,843 for resurfacing the overlay on Jackson Lane and Metrokin approach. Hayden asked for verification or additional line item for quality control with the State of Alaska. ROLL CALL VOTE ON MOTION CARRIED 4 TOO. E.Contract with City for Snow Remova4VonSeheele and Selief Lane 2 Page 74 of 96 Contract No. FY2014-35 Service Area No. 1 Jackson Lane Resur... AGENDA ITEM #13.A.2. Arndt talked with the City of Kodiak's Mark Kozak and Craig Walton about ending maintenance 200 feet short on VonScheele.The City agreed to take maintenance to the end of the asphalt on VonScheele and add the fee to the contract between the City and the Borough. F.Discussion on Metrokin Way Road Maintenance Arndt discussed with the Board about investigating a portion of Metrokin Lane where there was a driveway with two residents behind the lift station.The renter asked the Borough to maintain the driveway. Arndt stated that it was not a road and the Borough has not maintained it in the past 15 years. He was still investigating several issues with this and just wanted the Board to become aware of the situation. 10.VISITOR COMMENTS Craig DeHan remarked about cars parked in the road which made it hard to plow.Arndt had the list which he gave to the Borough for their removal. 11.BOARD COMMENTS C.Howell—Thinks that A.LM Maintenance was doing a good job. P. Hansen—None • N.Hayden—None 12.MEETING SCHEDULE A public meeting for the budget was scheduled for March 27,2014 at 6:15 PM 13.ADJOURNMENT HANSEN MOVED to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANLMOUSLY. Meeting was adjourned at 7:40 p.m. i-.s4Aa i Date: ten y Clay f Engineering/Facilities �AA.Prove y: ,7 Co /rr iedA Date: .44n..4 2 6 -ZO/Y Scott Arndt,Chair Service Area No. 1 3 Page 75 of 96 Contract No. FY2014-35 Service Area No. 1 Jackson Lane Resur... AGENDA ITEM #13.0.1. KODIAK ISLAND BOROUGH ,O Y` AGENDA STATEMENT 1g /'9'� : JUNE 5. 2014 s {�� ASSEMBLY REGULAR MEETING oY' - TITLE: Ordinance No. FY2014-01 D Amending Ordinance No. FY2014-01 Fiscal Year 2014 Budget by Amending Budgets to Account for Various Revenues That are Over Budget, Provide for Additional Expenditures and Move Funds Between Projects. ORIGINATOR: Karl Short FISCAL IMPACT: Yes See Attached FUNDS AVAILABLE: Yes Account Number: Amount Budgeted: SUMMARY STATEMENT: The Borough realized$894,000 in the last land sale and the Borough received a grant for $2,187,452 and a grant for$208,540. The Borough also needs to increase the budget for the removal of the Chiniak underground storage tank and the removal and replacement of other underground storage tanks. The Kodiak Soil and Water Conservation District will provide$40,000 for replacement of a culvert to aid fish passage at Lake Orbin, and this project will be managed by the Borough. The Borough will remove an existing 3-foot diameter culvert located in an unnamed stream that flows from Lake Orbin and replace it with a 6-foot diameter culvert to aid fish passage. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2014-01 D Amending Ordinance No. FY2014-01 in first reading to advance to public hearing at the next regular meeting of the Assembly. Kodiak Island Borough Page 76 of 96 Ordinance No. FY2014-01 D Amending Ordinance No. FY2014-01 Fi... AGENDA ITEM #13.C.1. Introduced by Borough Manager Requested by Borough Manager Drafted by'. Finance Director Introduced: 0610512014 Public Hearing 2 Adopted: 3 4 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2014-01(D) 7 8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 9 BOROUGH AMENDING ORDINANCE NO. 2014.31(C), FISCAL YEAR 10 2014 BUDGET, BY AMENDING BUDGETS TO ACCOUNT FOR 11 VARIOUS REVENUES THAT ARE OVER BUDGET, PROVIDE FOR 12 ADDITIONAL EXPENDITURES AND MOVE FUNDS BETWEEN 13 PROJECTS 14 15 WHEREAS,the Borough sold fixed assets(land)for$894,000;and 16 17 WHEREAS, PERS was budgeted at 22%of salaries and expenditures per GASB and the 18 State it should have been budgeted at 35.68! and State Revenues should have been 19 budgeted at 1368%;and 20 21 WHEREAS, the Borough received a $2,187,452 grant for Metal Debris and Household 22 Hazardous waste clean-up;and 23 24 WHEREAS,the Borough received a grant for$208,540 for the Coastal Impact Assistance 25 Program(CIAP)trail improvements; and 26 27 WHEREAS, the Kodiak Soil and Water Conservation District will reimburse the Borough 28 $40,000 to replace a 3 foot culvert with a 6 foot culvert at Lake Orbin:and 29 30 WHEREAS, additional funding is required for the Chiniak Removal of Underground 31 Storage Tank;and 32 33 WHEREAS, additional funding is required for Island Wide UST Removal/Replacement; 34 and 35 36 NOW,THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 37 BOROUGH that: 38 39 Section 1: This ordinance is of a general and permanent nature and shall become a 40 part of the Kodiak Island Borough Code of Ordinances; 41 42 Section 2: The FY2014 budget will be amended per the attached schedule. 43 44 45 Kodiak Island Borough,Alaska Ordinance No.FY2014-01(D) Page 1 of 2 Page 77 of 96 Ordinance No. FY2014-01 D Amending Ordinance No. FY2014-01 FL. AGENDA ITEM #13.C.1. 46 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 47 THIS DAY OF 2014 48 49 50 KODIAK ISLAND BOROUGH 51 52 53 54 Jerrol Friend, Borough Mayor 55 56 ATTEST: 57 58 59 60 Nova M.Javier,MMC,Borough Clerk 61 62 Kodiak Island Borough,Alaska Ordinance No FY2014-01(D) Page 2 of 2 Page 78 of 96 Ordinance No. FY2014-01 D Amending Ordinance No FY2014-01 FL. AGENDA ITEM#13.C.1. RodgetAmentimaniA As of 04e, Reuse'!Budget 4730/2014 °alarms 405'proems Revne1004get 500501000600141 5601 Revenues Real Propene tae 29,900 34.761 140611 - 29.900 P ememol r Prope Toe 2.542 756 - 3.300 Win ad V4wemlvo* 27.500 46.532 6190321 Vay'nan u0,tves 1.226000 32.556 1,143,44 4eevv9>0616,es 1.880.000 1404.295 455.705 1.226 000 Penalteti A lnl con I. 200,000 112,332 47.060 - 200000 1,,650x360 PSrmtt 66,500 30.330 22.170 - 66.500 Federal 566,00 Revenue 152.400 052,400 152 400 6,09 shared Revenue 2.750639 ?585.310 193324 115790 ?9344295005 Inexve3enf Ewn635 100.000 21.025 70.475 - 000.000 Ocoee 19.000 2654 16,546 - 04.000 S ale er F,retl Assets 5.000 1,154 3844 - 5.000 Use of haul 13■en6e 600.358 - 800358 600 356 55665fvin 7050 7046.597 4262991 7706.106 7224.387 07096563005 0016530 655*601, 107,55a 144 358 31.483 :so aso 0560040.06406a306 605,76.6 242.181 363401 505 Ma 640035001"6 563,765 474,410 1484.9 566445 0663 Bawpn 4600005 14g,00.0 1723 94 10.050 149030 7,645060e66405064 8.302 109,6001 942 8.72 0605 7500752010 56511601095 210{01515450 1,065,775 762537 36372/2 1,076,605 5605 61^00.6917060 5T]12 541,203 120002 567,462 50115 ,^9....91"47,56.41431 276,563 700.511 12,793 313 293 060s Cg66•6i5 Bwel.nmenl 747,215 732,086 15.627 806 668 PERS 04405906047 151,484 94.044 56.640 151 484 Emmnnms 0x3a1o0men, 73 600 51.362 22.726 73,850 Gs'era Attrnnrsva5en 249.700 143.764 105.738 249,1 oo Parks e0U Rwwahsn 7 og000 16.026 174.314 Emergency 9,0546006exx 44.120 195 52000 Meats and 6ou4 SVVices 366.000 0.604 316000 411013611,Control 85 000 373 946 1.2,1169 05,050 EEU6e1,5,,7.e101re 4,0646467664656 90,000 93,240 0.2481. College pod 03562660 195,000 195.000 7'601475 061 483 500 483.500 483 500 00007 7746597 5,399.299 6.509.200 175,790 7224 387 Funo Y10 Lana Sales Revenue 260 430 90,455 251475 094.000 500.6, 252/6 umrn 256430 269,578 120,1481 894.000 ,102.43.0 Page 19 of 90 Ordnance No.FY2014-050 Amoendmg Ordinance No.07Y2014-01 Pi,_ AGENDA ITEM#13.C.1. As st 00 4.10004 Butte) 453012014 945043* Aw,alxnK ?6rsed Budget Fund 440 02 3 p•yeeh '44,0505 8162845 2514421 5683220 2335,992 10503,84, 20,m00,05,,,,4 450 446.)11 0013rlu00563 753 038 70)038 703038 09013 4344 04'3610 400 FAxm 34 34.025. 020150e336 OM 06,3,ak 50104 32.024 83,024 40514443,064003,,Line 25,494 25,494 09010 Mitde 58000)05533131460)5560,30)4114, 16225 16,225 16 225 09019 Boos Swirl Pou,e11)n01mson Panels 04020 Ms',0001 02,494 52,594 09031 0400 014 500.202 0000034349 Ftepan 50,597 50,567 100000iO3School 0012,1.61 Paying 113 203,119 100010003043 n,m0534ma9 Floret* 1125 41,127 10003 Fngenoy 004535040•FEMA 18,907 16,901 430003,360024 FEMA 22,755 225555 100 440904330)40 0041 34 35 05 4 FEM. 0270 Z 0270 610007Ea39364nd50050341 Repair 992 21,992 21,992 10000 Fairgrounds 443400003 M3,015Is)FEMA 4959 4959 10009 AO4dbe Bay/Chino')San oycn1 FEMA 28,015 28,015 10010WOnens Bay Sows Ar.,neon FEMA 25919 25919 00011 Bell)Flat)V000 FEM.) 16 942 18,942 16.342 0012 793,3522340 Crook 6501 FEM.) 32 270 32,270 32 270 10013 30494340 03534 5043 043100 FEMA 0,080 10014534035 05553430003634 3E500 85 033 00,033 10017 Gniorok 00.0201 SW 5 313euu38n 27233 27 233 27 233 00034 00b1n24 Greek 22,064 22,044 22,964 105200.000s 070930)003.06 40,125 1076 43054 al 135 00 22 6004 060510036056=8 0033001 5w0,365(x4 36 475 038 10320Mwrtsos,044Yq 830 515 10029 Ma4■a2H100R 59.3612E to posle3ma5e 82 eat 9266! 62 6 tf 0011.225 Gym 545434 5333,30345am} 405302 120093005431 54e5 45000 12010 Anlun 20353Oa3 2152 2002,844 nen 1201101344303 9410300050020130MMy 8.853 166653 168 853 1201201064bo1Em09405 Gene,410, 1,00]000 295 1000.200 3002000 uM Eme1003070051,4120 290 32010 33 000 o00ay5:00Eme1920,00+6303,33 - 110,100 ..2012 lmmemnu 4wu 030 Grant 35. 6)000 32 0.02 13004 Metal Ce0n0 and NO40eno13093 3305005..5030050/0 - ]550 2182452 002 C4201a Impact 0634e9001a1"{01).11)sals - 200.540 1443403010606y80330a000060 40,000 PI It 5 e6mino03mea r.6m161e1 1030300099 4 410 0 369 499 369499 369 499 0455160 to 04224 420 933. 97300.9 933. iran00,364un34 - F0n2 469 03 1,103044 3,003.044 1 193 044 10m 51027004114rx 0,162,059 2.510 621 5.042.«4 2435,942 10603,941 Page 80 0096 Onenance N0.FY2014.010 380350010309 Ordnance No.FY201,100 Fi._ AGENDA ITEM#13.C.1. As of 544901 Revised Budget 4130/2014 Balance Adsstments 9,1000 Budget Fund 468 Renewal and Replacement Projects Expenditures 09019 Boom Build Power 5411bu0on P diets 0 - - 0 10037 90,0L199 BnIgl.ng Nes ROOF 847884 84]884 - 04]884 11002 East Elementary Generator A BUlsng 6153] 1,16]606 113729 4204537 11003 BMmeaR no Ads” 102,515 77.445 65073 228951 369.099 11004 Alo°gh001• lera0e Re0a5d0Nen 4 - 45.379 Borough Building CCndurtmW 370 21,637 121,0371 - 30 01009 Wand 402.540 150.000 562931 Neill semml Wide 1457 Ele eVAC 00 Pg,,z 357,127 55.494 4 E946 12001 Borough 1202U 07 ANorth nder Ground Storage Goof 357,172 5462 3518 a0 359477 12002 Port Boone I5 Budding und559515idol 72 75 10f 77 New Ra2004 Fl ez 55 55 101 55 12004 Bnr00ugd B 011d09n9 Return Air,oto2nd Mixer - 564 12005 East A Peterson Flooring 738,504 721 15 Elevator Controls 61.840 46 737,783 51,794 12007 Larsen Bay Old HVAC EOuip a controls 596200 534 59E056 598200 12005 Man Senate MSS 61 01 61 500.000 500000 RMB n1ACCCHold 04422 Xf.soferwn 9VAC 1620427 620 027 Borough Building Rehab 1,718,932 P on ons Enenur Pont 121.700 12 1.700 Middle school 1.47e15,3a6s3 415 A 41 Fmnn9 a 4505 41,545 13004 dap,B.drla and Household Hazardous Waste Cl ean-up 342432 R 6 C 50599 noes 4718,090 ]19,090 (T6651) 1,342 439 ietalErpenhluna 13,501,6.6 231,164 4.023.999 13,501.816 Page 81 0196 Ordinance No.FY2014-0ID Amending Ordinance No.FY2014-01 Fi... AGENDA ITEM #13.D.1. _ KODIAK ISLAND BOROUGH y' t AGENDA STATEMENT t w.',. �"t': JUNE 5, 2014 '"'7,j,`=: ASSEMBLY REGULAR MEETING TITLE: *Confirmation of the Mayoral Appointment to the Solid Waste Advisory Board (Steven Neff). ORIGINATOR: Jess Kilborn FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: Currently there are three vacant seats on the Solid Waste Advisory Board for terms to expire December 31, 2016. On May 14, 2014, the Clerk's Office received an application from Mr. Steven Neff indicating his desire to be appointed to one of the vacant seats on the board. 2.100.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code.An appointment not confirmed by the assembly shall not become effective. The mayor shall appoint a new applicant until an appointment is confirmed by the assembly. RECOMMENDED MOTION: Move to confirm the mayoral appointment of Mr. Steven Neff to the Solid Waste Advisory Board for a term to expire December 2016. Kodiak Island Borough Page 82 of 96 *Confirmation of the Mayoral Appointment to the Solid Waste ... AGENDA ITEM #13.D.1. Angela MacKenzie From: Spam Alias Sent Wednesday,May 14,201412:50 PM To: Clerks Subject: FW:Online Form Submittal:Board Application Form Follow Up Flag: Follow up Flag Status: Flagged --Original Message---- From:poreplyracivicplus.com(mallto:noreplvt®civicplus.com) Sent:Wednesday,April 23,2014 7:50 PM To:Clerks Subject:Online Form Submittal:Board Application Form The following form was submitted via your website:Board Application Form Select the Board,Commission,or Committee applying for:Solid Waste Advisory Board Designated seat or group representation(if applicable):: Full Name:Steven W.Neff Residence Address:324D Lake View Drive Mailing Address:3240 Lake View Drive Email Address(This address will be used for correspondence):swnefffnizmailcom Home Phone Number(numeric only):4862033 Work Number(numeric only):5732476064 Cell or Fax Number(numeric only):5732476064 Employer/Occupation:Sage Systems Technologies,Site Supervisor Please provide ONE of the following:Date of Birth or Last 4 digits of SSNP:10/24/1956 Length of residency in Kodiak:6 years Registered to vote in Kodiak?:Yes Length of Residence in Service Area: Are you currently serving on other Boards,Commissions,or Committees?:No Page 83 of 96 *Confirmation of the Mayoral Appointment to the Solid Waste ... AGENDA ITEM #13.0.1. If yes,which: Organizations you belong to or participate in: Explain your main reason for applying:Desire to become involved in the research and discussion of solutions to the permanent problem of solid waste disposal here on Kodiak. What background,experience,or expertise will you bring to the board/committee/commission membership?:t have 30 years experience in residential and commercial construction.I am also a former school board member of the Green Forest R2 School Board in Dent County,MO where I served for 5 years,4 years of which I served as president of the board. Are you available for regular meetings?:Yes FOR CLERKS OFFICE STAFF ONLY: 1) Registered Voter of the Borough: Y f, N • V Applicant's Residence:Borough !� City Date of Appointment: Term Expires On: 'Qt to Appointment Letter: Roster: Oath of Office: APOC POFD Statement:N/A Attached On File Additional Information: Form submitted on:4/23/2014 7:50:22 PM Submitted from IP Address:66.230.125.171 Referrer Page:http://www.kodiakak.us/index,aspx?nid=278 Form Address:http://www.kodiakak.us/Fprms.aspx?FID=72 2 Page 84 of 96 'Confirmation of the Mayoral Appointment to the Solid Waste ... AGENDA ITEM #13.D.1. KODIAK ISLAND BOROUGH ?PA) S MY=WNSIKE atiV.ISORZit? 'RD NAME TERM HOME WORK CELL EMAIL PHONE PHONE PHONE Robert Baer 2014 486-8396 942-2237 942-2237 kodiakrob(olomail coo( 2847 Lakeview Drive Kodiak,AK 99615 Nick Szabo (Chair) 2015 486-3853 654-3853 herschelegci ne( PO Box 1633 Kodiak,AK 99615 Vacant 2016 Vacant 2016 Vacant 2016 Contraction Business Representative Scott Amdt(Vice Chair) 2015 481-3745 486-9745 414-791- sia3745d,vahoo corn PO Box 76 481-3333 3745 Kodiak,AK 99615 (Fax) Retail Business Representative 486-9444 654-7417 lennvlBalaska net Lenny Roberson 2015 3130 Spruce Cape Road Kodiak,AK 99615 NON-VOTING EX-OFFICIOS 2014 Assembly Representative Tuck Bonney 539-2309 tuccsbonnev(Okibassembiv orq PO Box 2265 Kodiak,AK 99615 KIB Staff Representative Vacant U.S.C.G,Representative 487-5320 Frederick Meter 449 Fraderick.i.mileneuscomd Tom Logan,CWO(Alternate) 942-7562 Thomas.m.looanIDusm,mil City of Kodiak Representative 486-8060 Mark Kozak 486-8066 mkozakecity kodtak.ak.us 2410 Mill Bay Road (fax) Kodiak,AK 99615 This board Is governed by Kodiak Island Borough Code 2.145 ElFDIRECTOR,BOB.a�T�U,h_ ill^ '7411&4]'43 blucker®kadlaksk qp ,BEt:RETAnY,JENNY,GLA�Y : �48&D34a idavek ka k.w odia bNStINS IN R RAWL-DIES 0E8ARTMENr/ 71GM eAYROAO:::" RGOM224 �3.y. K,Op3AK;AK 09815, Revision Data 4/72014 Revised by AM Page 85 of 96 *Confirmation of the Mayoral Appointment to the Solid Waste ... AGENDA ITEM #17.A.1. WOMENS BAY SERVICE AREA BOARD RECEIVED REGULAR MEETING MAY 1 2 2014 Date:April I,2014 BOROUGH CLERICS OFF ICE Call to order:0704 pm KODIAK,AIASKA Members Present:Dave Heuman,Scott Griffin,Jessica Horn,John Isadore,and Dave Conrad. Excused: Bill Ecret and Greg Egle. Also present: Kevin Arndt and Jascha Zbitnoff. Citizen's comments:None Contractor comments:Brechan begins production and hauling for the next six weeks. Runs will begin at 0700 am. Dust control on the haul road is still acting effectively.They anticipate large dig equipment moving into late summer with lots of activity all summer long. Kevin Arndt:Not a lot of activity lately.Panamarof has been extended and now has a turn-around. Discussion of road sweeping and strategy/methods followed. Unfinished Business. F.D:Tanker 23 no change. HUD Grant:Yorba to return and revising the site visit.There is not any flood mapping on record. Updating that could be expensive.New Squad is waiting for more decals and some additional outfitting. Road SVC: FEMA: no updates. Lot sales: Road work is complete for areas involved and a tentative date of for the sale is in May. Fish friendly culvert was partially funded. New Business FD: None. Road Service: Page 86 of 96 Womens Bay Service Area Board April 1, 2014; Architectural/E... AGENDA ITEM #17.A.1. WOMENS BAY SERVICE AREA BOARD REGULAR MEETING Motion made and seconded to extend the existing road service one year. Discussion followed.Points were that it will take multiple meetings to draft a new contract Also fuel and equipment costs will most likely increase.The additional year will provide the board time to evaluate needs and improve QC requirements.Further discussion followed on ways to improve the existing contract at no cost. A motion to amend was made to include improvements to the existing contract at no additional cost prior to the start of the new contract year.The motion was seconded and passed unanimously. The motion,as amended was then also passed unanimously. Board member comments: There is a large hole in Chiniak Drive that needs repair. It may require the installation of a new culvert. The burn pile area needs to be cleaned up. The chair provided a synopsis of the current budget and upcoming projects. Next meeting is set for May 601 at 700pm. Adjourned at 820pm. A4441tiv"-- \\\\.1 CHAIRPERSON WITNESS Page 87 of 96 Womens Bay Service Area Board April 1, 2014; Architectural/E... AGENDA ITEM #17.A.1. t. Architectural/Engineering Review Board Regular Meeting- February 25, 2014 @ 5: .0 pia ECEIVED Project's Building Conference Roo . R MAY 2 1 2014 A. Call to Order Chair Arndt called the meeting to order at 5:33 p.m. ,.ourq CLERKS OFFICE ��.� KODIAK.ALASKA B. Roll Call `i Board members present were Gregg Hacker(GH),Scott Bon y(SB), Cliff Ford (CF) and Scott Amdt(SA). KIB staff present was Matt Gandel (MG)telephonic and Marilyn Ordal (MO).Also present telephonically Tony Yorba from Jensen Yorba Lott, Patrick Fox and Robert Posma from PDC Inc. Engineers. A QUORUM WAS ESTABLISHED. C. Approval of Agenda GH MOVED TO APPROVE AGENDA. MOTION PASSED UNANIMOUSLY. D. Approval of Minutes from 2/11/2014. GH MOVED TO APPROVE THE MINUTES FROM 2/11/2014. MOTION PASSED UNANIMOUSLY. E. School Generator 65%Design Documents Patrick Fox detailed the electrical design information for the project. Discussion ensued. Motion by GH: Approve the School Generator design documents at 65%. Vote passed unanimously. F. Chiniak Tank Replacement 95% Design Documents Tony Yorba reviewed the design documents. Discussion ensued. Motion by GH: Approve the Chiniak Tank Replacement design documents at 95%. Vote passed unanimously. F. Public Comments Page 1 of 2 Page 88 of 96 Womens Bay Service Area Board April 1, 2014; Architectural/E... AGENDA ITEM #17.A.1. 2 Architectural/Engineering Review Board Regular Meeting -February 25, 2014 @ 5:30 p.m. Project's Building Conference Room None. G. Staff Comments None. H. Board Comments SA—Thanked Tony Yorba for input. Will schedule next meeting when needed. I. Adjournment GH MOTION FOR ADJOURNMENT. MOTION PASSED UNANIMOUSLY. MEETING ADJOURNED AT 6:35 P.M. Respectively submitted: t t \C1r SI.aII it Marilyn Ordal, Projects Assistant Date 5;,5114:77A __ c-.20-2aiy Scott Amdt, Chair Date Architectural/Engineering Review Board G Page 2 of 2 Page 89 of 96 Womens Bay Service Area Board April 1, 2014; Architectural/E... AGENDA ITEM #17.8.1. Kodiak Island Borough Qp Engineering& Facilities Department t - c Projects Office " ' 710 Mill Bay Road a r Kodiak,Alaska 99615 •`'te; Phone(907)486-9210 Fax(907)486-9347 To: Bud Cassidy, Borough Manager Cc: Bob Tucker,E/F Director From: Matt Gandel, Project Manager/Inspector RE: Change Orders for Period Ending April 30,2014 Below is a summary of approved change orders for capital projects for April 2014: School Emergency Generators Jensen Yorba Lott Inc.—Contract No.2014-13 Change Order 412-$42,555.00(Approved by Assembly 4/3/14) 1) Prepare design documents for school emergency generators. 2) Bidding: Assistance to the KIB projects staff for obtaining and evaluating bids from qualified contractors for the emergency school generators. 3) Construction Administration: Administration and site visits and other quality control efforts to assist the KIB during construction. Kodiak Middle School Concrete Repair Phase II Jensen Yorba Lott-Contract 201.4-13 Change Order 413-$15,700.00 Construction administration for KM5 Concrete Repairs Phase II including answering contractor questions,reviewing submittals,participating in weekly construction meetings,and reviewing contractors work to ensure it complies with contract documents. Womens Bay Emergency Shelter Jensen Yorba Lott Inc.—Contract No.2014-13 Change Order#11-$138,134.00(Approved by Assembly 4/3/14) 1) Schematic design: Refinements to the conceptual plan per KIB and user group recommendations. 2) Design development: Progress of schematic design with typical exterior and interior details, as well as development of mechanical and electrical systems. 3) Construction Documents: Completion of bid ready construction documents fully vetted by KIB staff and the Architectural Review Board. Documents will follow standard KIB construction contracting standards. 4) Bidding: Assistance to the KIB projects staff for obtaining and evaluating bids from qualified contractors for the construction of the new addition. Page 90 of 96 Manager Reports on Projects to include Change Orders, Other ... AGENDA ITEM #17.B.1. 5) Construction Administration: Administration and site visits and other quality control efforts to assist the KI8 during construction,start up,and initial operation of the facility. Lateral Landfill Expansion Phase III EMC Engineering-Contract 2014-06 Change Order#4-$13,505.00 Add special inspections for Landfill Lateral Expansion Construction Phase III to include soil,masonry and concrete special inspections and testing,structural testing,and welding inspections. Include laboratory testing for soil and aggregate gradation,and compressive strength of concrete, masonry and mortar. Kodiak Fisheries Research Center Ventilation Modification Project Wolverine Supply Inc.-Contract 2014-22 Change Order#1-$34,081.16 1) Run the fume hood ducts from each of the occupancy areas separately until they reach the penthouse and fire wrap the fume hood ducts that penetrate the 1 hour fire rating per Building Official requirement. 2) Change exhaust terminals serving fume hoods from galvanized to stainless steel for improved corrosion resistance, 3) Addition of new fume hood exhaust terminals for Rooms L102, L105, L140, and new fume hood controller for room L214. Change Orders-April 2014 Page 2 Page 91 of 96 Manager Reports on Projects to include Change Orders, Other ... AGENDA ITEM #17.B.1. -*Ir 1 Kodiak Island Borough y, Engineering& Facilities Department M. Projects Office ' 710 Mill Bay Road Kodiak,Alaska 99615 Phone(907)486-9210 Fax(9071486-9347 TO: Mayor and Assembly FROM: Matt Gandel, Project Manager/Inspector CC: Bud Cassidy, Borough Manager Bob Tucker, E/F Director RE: Projects Status Report for Period Ending April 30, 2014 LANDFILL LATERAL EXPANSION Brechan Enterprises is the contractor for Phase II of the Landfill Lateral Expansion project, -1 constructing a new fully-lined landfill cell with leachate collection system erection has been -.•i,:,...,; preparing the new cell and leachate lagoon rk,:'r a a exr (collection area) for installation of a new high- `+'s;r "iit, "'iaa^,, t �^""" ° , � density polyethylene liner. The liner prevents .i + t tft ` - K. .- leachate from leaking into the ground. Liner a.0 h k '�"" installation is scheduled to start in mid-May �a' F� `- 2014 and take about two months to complete. , +.h., _ *'L� �: .e Phase II is scheduled to be completed by "' v-,. ;a,.� ` ;',. _,-Ma ,, .e • ,L nee• September 20,2014. ` -% 'Ve ;3c .t: w , 4- &,"x �zfii`,a ASRC SKW Eskimos, Inc is the contractor for g" kfir df.-t �`" aver.` ,v .b :-#"""=Sb.. � '. Phase Ill, construction of a leachate treatment Underground Anirrgtfetng Installed for teochate Treatment Plant, plant. ASRC is currently installing underground Existing Landfill Slope Prepared for Final Closure in the Distance piping for the new treatment plant, and plans to start pouring concrete for the 80' long x 40'wide x 25' deep process tanks in late-May. The pre-engineered metal building for the treatment plant was purchased under a separate contract, and is currently stored onsite. Phase Ill is scheduled to be completed by May 31,2015. KODIAK FISHERIES RESEARCH CENTER VENTILATION MODIFICATIONS The scope of this project includes modifications to the Kodiak Fisheries Research Center ventilation system and installation of lighting controls that will enhance and extend the life of the building systems, and increase the energy efficiency of the facility.The United States Government will be reimbursing KIB for a portion of the construction costs through a lease amendment with GSA for the NOAA occupied space in the building.Wolverine Supply is the contractor for the project, began work in early April 2014. So far the project has been proceeding smoothly, with minimal disruption to the building occupants. Wolverine has the majority of new ductwork installed on the 1"and 2nd floors, and is concentrating on installing new fans in the building's three mechanical penthouses. Construction needs to be completed no later than July 15,2014 to comply with GSA funding requirements. Page 92 of 96 Manager Reports on Projects to include Change Orders, Other ..- AGENDA ITEM #17.B.1. CHINIAK SCHOOL OIL TANK REPLACEMENT Chiniak School is next on the list of island-wide replacement of underground oil tanks at school facilities. Chiniak has 12,000 gallon and 500 gallon underground tanks that will replaced with a 3,000 gallon aboveground tank. KIB staff has received approval from the Alaska Department of Environmental Conservation to close the existing 12,000 gallon tank in place, and not have to incur the expense of removing it from the ground. Bidding was open on March 7, 2014,with bids due April 1,2014. Four bids were received;staff is currently waiting for a budget ordinance to be presented to allocate funds to the project prior to recommending award of a construction contract. ANTON LARSEN BAY DOCK KIB has received Alaska Legislature and Denali Commission grants to provide upgrades and expansion of the existing floating dock facilities at Anton Larsen Bay.Jensen Yorba Lott (JYI-)and PND Engineers have completed topographic and bathymetric surveys of the area and PND provided a conceptual design report with options and cost magnitudes in January 2014.Public meetings were held in Kodiak,Ouzinkie, and Port Lions on March 5, 2014, and were well attended with many valuable comments provided.The outcome of those meetings was a change in design direction — rather than placing the new dock in a slightly different location to ensure that there would be uninterrupted access to the existing dock,there was consensus that placing the new dock in the same location as the existing was preferred, and that lack of dock access would be acceptable for several weeks as long as prior notice was provided. JYL and PND have issued a report summarizing the public meeting/comment process, and are currently compiling a fee proposal for design of the dock. `a t.. tit .{"it. ; W^?S'ir' k{irt'Tf �i'C' "tip} l,• Ee.W. a ANTON LARSEN BAY ROAD ,J-"';�a-,' 0 tt+ "tt' XLs1 ..:_k_ rx v .(s.3'L ° Conceptual Dock Layout KODIAK MIDDLE SCHOOL CONCRETE This project is the final project to be completed from the 2004 GO Bond Issue. The scope consists of repairs to concrete walls and walkways surrounding Kodiak Middle School. The project was previously bid twice;the first time the bids exceeded available funding and the second time there were no bidders. Jensen Yorba Lott completed the original design for this project,and made adjustments to the scope of work to try and attract interest from local contractors and ensure that the base bid scope of work matches available funding. Bidding was open on February 21, 2014, with bids due March 25, 2014.Two Project Status Report—April 2014 Page 2 Page 93 of 96 Manager Reports on Projects to include Change Orders, Other ... AGENDA ITEM #17.B.1. bids were received,and the Assembly voted on May 1, 2014, to approve a construction contract for the low bidder, Kodiak Lawn Care and Snow Removal. It is anticipated that construction will start in the beginning of June 2014. FIRE PROTECTION AREA NO.1 EMERGENCY GENERATOR KIB received a Designated Legislative Grant in 2012 to provide an emergency power generator and switch gear at the Bayside Fire Station. In addition, the Fire Protection Area No. 1 Board has agreed to provide funds to help complete the project. The Assembly approved a design contract with RSA Engineering on February 20, 2014. RSA submitted 95% design for this project which will now be reviewed by the Architectural/Engineering Review Board (ARB) at a meeting scheduled for May 20, 2014.After review by the ARB,the design will be finalized and put out for bid. SCHOOL EMERGENCY GENERATORS KIB received an Alaska Legislature grant in 2011 for installation of emergency generators at several Borough schools. In the summer of 2014 the Projects Office is planning to install generators at the schools in Karluk, Old Harbor, Port Lions, and North Star Elementary. Jensen Yorba Lott and PDC Engineers completed 65% design development documents which were approved by the Architectural/Engineering Review Board (ARB) on February 25, 2014. The Assembly approved a change order for the design team to proceed with 95% design at the April 3, 2014, regular meeting. The 95% design is due May 9,2014,and will be reviewed by the ARB on May 20,2014. WOMENS BAY FIRE HALL ADDITION KIB has received grants from the Alaska Legislature ` ` -.� v .,.-�.•\< � and •U.S. Department of Housing and Urban .,, �_ _, �,� Development for design and construction of an \rt-. � ® '`,`" emergency shelter attached to the Womens Bay C _ro`�___ Fire Hall. Jensen Yorba Lott (JYL) has completed conceptual design of a 3,500 square foot addition 7 including a 1,000 square foot day room for I �''Y HEW^Do 'N M1j community events and activities, double-wide `5\. ',Cif.FIRE"Alt apparatus bay to serve two fire engines, toilet 7 1 room, and storage rooms. Outdoor privy style - - .. _ .,a toilets will also be installed for use during larger _�� functions or in an emergency. Some civil Concept Design Site Plan investigation work on the existing well and septic system was conducted in April and based on those results it appears that the existing septic tank and leach field will need to be replaced.JYL is currently working on 35%schematic design documents,which will be reviewed by the Architectural/Engineering Review Board when complete. PORT LIONS SCHOOL EXTERIOR PAINTING This project is painting of the exterior of Port Lions School.This project was scheduled to go out for bid in February 2014 with the work completed during the summer of 2014, but is currently on hold pending the review of the use of the Facilities Fund for Renewal and Replacement projects. EAST/PETERSON FLOORING This project will be removal and replacement of flooring at East and Peterson Elementary Schools. This project was scheduled to go out to bid in early 2014, with construction in the summer of 2014, but is Project Status Report—April 2014 Page 3 Page 94 of 96 Manager Reports on Projects to include Change Orders, Other ... AGENDA ITEM #17.B.1. currently on hold pending the review of the use of the Facilities Fund for Renewal and Replacement projects. BOROUGH BUILDING RENOVATION This project is a combination of several Renewal and Replacement projects for overall renovation of the existing Borough Building. The work would include replacing the boilers, asbestos abatement in the boiler room and existing flooring, installing new flooring, and upgrades to various mechanical and electrical building components. It is anticipated that this will be a phased multi-year project beginning after the School District relocates its offices in the fall of 2014.This project is currently on hold pending the review of the use of the Facilities Fund for Renewal and Replacement projects. Note: A status report on the Kodiak High School Addition and Renovation project is provided separately from Wilson Engineering, Inc. Project Status Report—April 2014 Page 4 Page 95 of 96 Manager Reports on Projects to include Change Orders, Other... AGENDA ITEM #17.B.1. WILSON ENGINEERING MONTHLY PROGRESS REPORT Kodiak High School Renovation Period Ending; April 30,2014 Summary: The Phase 4 Tower complex is progressing at a very impressive pace.This period the Contractor's work force averaged 50 men and women on site daily. Interior wall framing is complete including finished painted gypsum wall board on level three. Electricians are installing light fixtures and communication cable for classroom computer needs at level 3. Mechanical work continues with the completion of ventilation ducting on all levels.At the exterior of the Tower,crews continue installation of the weather barriers in anticipation of the glass curtain wall system which is scheduled to arrive on island next period. Grading has been completed at the north side of the Tower prepping for the landscaped Court Yard and Axon Stage.Demolition of existing structural concrete walls at Area D has commenced making way for the new Wrestling Mat Room and Fitness Lounge. Exterior civil improvements have resumed this period at the West Parking Lot. New water main and storm drains are installed as scheduled.The new West Parking Lot will provide student parking and access to the Tower classrooms. Work This Period: • eit y • Gypsum wall board and painting x i f t2 xr fl • Electrical&mechanical rough-in all levels „7 • Communication cabling l'!"r . • Continue exterior weather barriers et A- t r. =0424/1 l U 1'1 • Civil work at west parking lot and courtyard + ' +�- (l`- irY ti Work Scheduled Next Period: • • Glass curtain wall system Tower exterior north/west facer • Interior gypsum and painting • Mechanical and electrical fixtures • interior glass walls and doors ..",ri2.-.. ""x,.,,,. FAL- • Acoustical ceiling grid systems 9 - _ — - 4 t Schedule Status:Phase 2 Gymnasium completed. Phase 3 r •� �' cl„ , � completed. Phase 4 schedule modified(completion October 1). ; +`" ,>r Phase 6 completion revised to October 1,2015 � x Scheduled Milestones In Progress RFI's , w- ;" Phase Start Milestone %Complete Last Period 26 level 3 Commons A303 1 4-5-13 6-01-13 99% This Period 18 2 4-5-13 9-23-13 100% Open RFI's 08 mist 3 4-5-13 01-16-14 100% A 2 6 yA 1.41. . 4 4-5-13 8-01-14 48% Total To-Date 341 Ya zr 4 Approved Change Orders This Period affi t?rso•t Pa • Delete air duct detectors(credit) ' • Delete interior door access controls(credit) " s" • Exterior curtain wall steel support -s."'°„ �„ . �r f ,.- • Area C electrical room ventilation h1a "12 L7 • Add Ai-IU static pressure limits Level 2 @ Corridor A215 Bruce Walter,Project Manager Page 96 of 96 Manager Reports on Projects to include Change Orders, Other ... Kodiak Island Borough Assembly Regular Meeting Guidelines June 5, 2014, 7:30 p.m., Borough Assembly Chambers PLEASE ANNOUNCE: Please remember to turn off ringers on your cell phones or put them on vibrate. 1. INVOCATION Major Michael Bates of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse Assembly member Kaplan who is absent due to personal leave. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. All items in yellow are consent agenda items. Summary of Consent Agenda Items: * Regular Meeting of Minutes of May 1, 2014. * Confirmation of the Mayoral Appointment to the Solid Waste Advisory Board (Steven Neff). Recommended motion: Move to approve the agenda and consent agenda. VOICE VOTE ON MOTION. 5. APPROVAL OF MINUTES 1. *Regular Meeting Minutes of May 1, 2014. 6. AWARDS AND PRESENTATIONS — None. Kodiak Island Borough Assembly Guidelines June 5, 2014 Page 1 7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) A. Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. Ordinance No. FY2015-01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Commencing on the First Day of July 2014 and Ending on the Thirtieth Day of June 2015 (Fiscal Year 2015 Budget). Recommended Motion: Move to adopt Ordinance No. FY2015-01. Clerk's Note: Attached on lu@ paper is a substituted version of the ordinance which has also been made available to the public. Staff Report— Manager Cassidy Recommended motion: Move to amend Ordinance No. FY2015-01 by substitution. ROLL CALL VOTE ON MOTION TO AMEND BY SUBSTITUTION. Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MAIN MOTION AS AMENDED. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS — None. Kodiak Island Borough Assembly Guidelines June 5, 2014 Page 2 13. NEW BUSINESS A. Contracts 1. Approval of Change Order No. 14 Amending Contract No. FY2014-13 Architectural and Engineering Services Term Contract for Design and Construction Administration for the Anton Larsen Bay Dock Replacement Project. Recommended Motion: Move to authorize the Manager to execute Change Order No. 14 amending Contract No. FY2014-13 with Jensen Yorba Lott of Juneau, Alaska for the Architectural and Engineering Services for Design and Construction Administration for the Anton Larsen Bay Dock Replacement Project Term Contract in an amount not to exceed $208,950. Staff Report — Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. 2. Contract No. FY2014-35 Service Area No. 1 Jackson Lane Resurfacing Project. Recommended Motion: Move to authorize the manager to execute Contract No. FY2014-35 with Brechan Enterprises, inc. for Service Area No. 1 Jackson Lane Resurfacing Project in an amount not to exceed $60,843. Staff Report— Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. B. Resolutions — None. C. Ordinance for Introduction 1. Ordinance No. FY2014-01 D Amending Ordinance No. FY2014-01 Fiscal Year 2014 Budget by Amending Budgets to Account for Various Revenues That are Over Budget, Provide for Additional Expenditures and Move Funds Between Projects. Recommended motion: Move to adopt Ordinance No. FY2014-01D amending Ordinance No. FY2014-01 in first reading to advance to public hearing at the next regular meeting of the Assembly. Staff Report — Manager Cassidy Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines June 5, 2014 Page 3 D. Other Items 1. *Confirmation of the Mayoral Appointment to the Solid Waste Advisory Board (Steven Neff). 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 15. ASSEMBLY MEMBERS' COMMENTS Announcements — Mayor Friend The next Assembly work session will be held on Thursday, June 12 at 7:30 p.m. in the Borough Conference Room. The next regular meeting is scheduled on Thursday, June 19 at 7:30 p.m. in the Borough Assembly Chambers. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines June 5, 2014 Page 4 KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Regular / Special D ate: gt,105 )301'k Convened: Recessed: Reconvened: Adjourned: BY: BY: CI r ( 4\...1 BY: OCUr ca BY: Lui rteiliv BY: bonki, SECOND: SECOND: p) SECOND: SECOND: priAckiit4 . SECOND: 010/1 or ag-omta-) c duivivi/c-e) , Aims r ' ovrt vow - 1 \ 9,01114) I Nyrowk, KreAeLA 1 1 al ]Icyr:%:{-AEP '".-.11)-:c."'*<'.:,,: : 'Ylfr":: Y , .-4:' Rik:,' ,r'f:' ' - ric. ''. Ms. Austerman Ell Ms. Austerman Ms. Austerman Art lannall Mr. Bonney ell Mr. Bonney Mr. Bonney . Mr. Bonney 4 Mr. Bonney gilial=nlialaillialiglan1111 Mr. Kaplan III Illallarlimarlalisilinffili Ms. Lynch MOM Ms. Lynch al Ms. Lynch III Ms. Lynch MN Ms. Lynch Mr. Peterson MIN Mr. Peterson 1.1 Mr. Peterson NI Mr. Peterson Mir KU: Peterson ran Mr. Stephens MEI Mr. Stephens In Mr. Stephens III Mr. Stephens num Mr. Stephens Ell CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE'? CHANGE OF VOTE'? CHANGE OF VOTE'? CHANGE OF VOTE'? TOTAL: TOTAL: TOTAL: TOTAL: ' j TOTAL: 511111 i The mayor may n..vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Friend Mayor Friend Mayor Friend MIMI Mayor Friend ill Mayor Friend 1111 • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority vote is majority of the membership (quorum). Point of Order and Recess. KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Regular /Special Date: Convened: Recessed B:LP Reconvened: 6 St Adjourned: 9 ' I 3..l ar- , I - BY: Civ t 1 1," ‘..) BY: Uji M.,k) BY: liceti BY: G 'W O BY: SECOND: jtAffel SECOND: pticitt SECOND: k, • ji , W\ SECOND: Exit SECOND: f) , Aile Ockyr c-o\-ksur 11 OthOdelq). Oak- kact& ko-viranu-C1 cvskstif\--eX O . If -Do 4-1- apit-1-35-- no. tAii9nt4 ,NES ,'INO,, -0- 'V , --. %, . "YES NO -4' ,r :4- `Th -:' WES - i NO: i '. s. t' I: ' ''.,.4, , NESi, °N0t'' '4,r s',.j1- t ,..Y S' -NO lailliiiirA Ms. Austerman alesimagElratailisimull , Ms. Austerma, Mr. Bonney =II Mr. Bonney WI Mr. Bonney PA Mr. Bonney 1011 Mr. Griffin MailMiliM Mr. Griffin MI Mr. Griffin IM Mal allainni.aleanglISCIPIP___aalia liMallMM MsA-Sinch *MI Malarial. Mr. Peterson 11.1 Mr. Peterson Mr. Peterson ,0 Mr. Peterson Mr. Peterson MI Mr. Stephens _ NI Mr. Stephens Mr. Stephens Inla Mr. Stephens 2a SI Mr. Stephens MI [CHANGE OF VOTE'? CHANGE OF VOTE'? CHANGE OF VOTE'? CHANGE OF VOTE? CHANGE OF VOTE'? CHANGE OF VOTE?1 - - TOTAL: IND/ TOTAL: Mt TOTAL: TOTAL: • TOTAL: i l Ce L.0 The mayor may not vote except in the case where only six members of the assembly are present and there is a thFee/three tie vote of the assembly. Mayor Friend INN Mayor Friend IIII Mayor Friend EMI Mayor Friend Mayor Friend all • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority vote is majority of the membership (quorum). Point of Order and Recess. KODIAK ISLAND BOROUGH Regular Meeting Regular Meeting of: Jun c ;R ,( Please PRINT your name Please PRINT your name - / h "(70Z S Co-rr L3 DN /4Q. td Sleyoart Roo 8N-agriti L V`0 arA • •' 0. S0,1 41`rU 5o-4-°Nv b a 1� �-✓ 9c-C 2 -,\M".7 LI)