The URL can be used to link to this page

2014-05-15 Regular Meeting Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, May 15, 2014, 7:30 p.m., Assembly Chambers Page 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (") are considered to be routine and non- controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. APPROVAL OF MINUTES A. None. 6. AWARDS AND PRESENTATIONS A. Safe Boating Week B. Kodiak Island Convention and Visitors Bureau Update C. FY2015 Budget Slide Show 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 8. COMMITTEE REPORTS 9. PUBLIC HEARING 4 - 31 A. Resolution No. FY2015-01 Establishing The Minimum Tax Levy And The Minimum Amount Of Funds To Be Made Available From Local Sources For The Kodiak Island Borough School District For The Fiscal Year Beginning July 1, 2014 And Ending June 30, 2015. Resolution No. FY2015-01 and SD Funding Backup - Pdf Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855)492-9202 and Local 486-3231. Page 1 of 387 32 ' 260 B. Ordinance No, FY2014-16 Adopting and Implementing a New Employee Classification and Compensation Plan, Revising Sections of the Personnel Manual, and Updating Position Descriptions. Ordinance No. FY2014-16, Materials, Bacicqround, Introductory Info - Pdf 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS 13. NEW BUSINESS 13.A. Contracts 261 273 1. Contract No. FY2014-32 P ject Management Services for the Kodiak High School Addition and Renovation Project. Contract No. FY2014-32 and Backup - Pdf 274 - 303 2. Contract No. FY2014-33 Furniture, Fixtures, and Equipment for the Kodiak High School Addition and Renovation Project. KHS FF&E Contract- Pdf 13.B. Resolutions 304 ' 309 1. Resolution No. FY2014-31 Approving the Village of Karluk and ta Its Native Village Council to Participate in the FY2015 Community Revenue Sharing Program. Resolution No. FY2014-31 and Statutes - Pdf Kaduk Ms. Reft Rev Sharing LeM8,pdf 31U ~ 331 2. Resolution No. FY2014'O8B Amending Resolution No. FY2U14' O8Tn Approve the Supplemental Non Profit Funding Requests for the Girl Scouts of Kodiak and Providence Kodiak Island Counselling Center Resolution FY2014-08B, GS & PKICC Apps, Non Profit Resos - Pdf 13.C. Ordinances for Introduction 332 - 343 1. Ordinance No. FY2U16'U1 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fisca Year Commending on the First Day of July 2014 and Ending on the Thirtieth Day of June 2015 (Fiscal Year 2015 Budget). Ordinance No. FY2015-01 and Backup - Pdf Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231 Page 2 of 387 13.D. Other Items 344 - 381 1. Vacation of Access and Utility Easements Identified on Plat 88- 20 for Tracts D-1 and D-2 of Tract A, Bells Flats Subdivision. P&Z Case No. S14-008 Results Letter, Applicable P82 Minutes, and Case Packet- Pdf 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) 17.A. Minutes of Other Meetings 382 - 384 1. Service Area No. 1 Board March 27, 2014. Service Area No. 1 Minutes.pdf 17.B. Reports 385 - 387 1. Kodiak Island Borough School District Special Meeting Summary of April 14, 2014 and Regular Meeting Summary of April 21, 2014. School District Summaries.pdf Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 3 of 387 AGENDA ITEM #9.A. KODIAK ISLAND BOROUGH ' °• AGENDA STATEMENT MAY 15, 2014 • TITLE: Resolution No. FY2015-01 Establishing The Minimum Tax Levy And The Minimum Amount Of Funds To Be Made Available From Local Sources For The Kodiak Island Borough School District For The Fiscal Year Beginning July 1, 2014 And Ending June 30, 2015. ORIGINATOR: Karl Short FISCAL IMPACT: Yes FUNDS AVAILABLE: Yes Account Number: 201-201 Amount Budgeted'. SUMMARY STATEMENT: KIBC 3.15.030E provides that the school district shall submit to the manager the proposed budget and local support requirements for the school by April 30. The School Board submitted their Budget at the joint worksession on April 24,2014. Alaska Statutes 14.14.060C provides that if the assembly does not,within 30 days,furnish the School Board with a statement (resolution) of the sum to be made available, the amount requested in the School Board budget is automatically approved. Per Borough Code, the Assembly determines the total amount of money to be made available from local sources for school purposes and shall furnish the School Board with a statement (resolution) of the sum to be made available. KIBC 3.15.050 provides that by June 10 the Assembly shall appropriate the amount to be made available from local sources for that purpose in the Borough budget. KIBC 3.35.060E provides that the property tax levy for school and municipal purposes shall be separately made and fixed. KIBC 3.60.020 provides that all motor vehicle registration taxes will be allocated to the area wide school system. The Kodiak Island Borough School District has requested a local contribution of $11,170,800. At a mill rate of 846 9.16 mills the estimated property tax revenues for education will be$301507000$10,625,600. RECOMMENDED MOTION: Move to adopt Resolution No. FY2015-01. Kodiak Island Borough Page 4 of 387 Resolution No. FY2015-01 Establishing The Minimum Tax Levy A... AGENDA ITEM #9.A. 1 CORRECTED COPY Introduced by: Borough Manager 2 Requested by. School District Board 3 Dratted by: Finance Director Introduced on: 05/15/2034 4 Public Heating: 05115/2014 5 Amended: 6 Adopted ore 7 KODIAK ISLAND BOROUGH 8 RESOLUTION NO. FY2015.01 9 10 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND is BOROUGH ESTABLISHING THE MINIMUM AMOUNT OF FUNDS TO BE 12 MADE AVAILABLE FROM LOCAL SOURCES FOR THE KODIAK ISLAND 13 BOROUGH SCHOOL DISTRICT FOR THE FISCAL YEAR BEGINNING 14 JULY 1,2014 AND ENDING JUNE 30,2015 1s 15 WHEREAS, Kodiak Island Borough Code of Ordinances 3.15.030B provides that the 17 Kodiak Island Borough Board of Education shall submit the proposed budget and local Is support requirements for the schools by April 30; and 19 zo WHEREAS, the Kodiak Island Borough Board of Education submitted their proposed 21 budget and local support requirements for the schools on April 24; and 22 23 WHEREAS, within thirty days after receipt of the school district budget, the assembly shall • 24 determine the amount of funds to be made available from local sources for school purposes 23 and shall furnish the Board of Education with a statement of the sum to be made available; 26 and 27 28 WHEREAS, the Board of Education has submitted their FY2015 budget at $51,803,358 29 which includes a request for local funding(Kodiak Island Borough)of$11,171,800. 30 31 WHEREAS, the amount of funds to be appropriated from local sources for school purposes 32 will be incorporated into Ordinance No. FY2015-01, the Borough's fiscal year 2015 33 appropriation and tax levy ordinance;and 34 35 WHEREAS, FY2015 motor vehicle registration taxes are estimated at$280,000; and 36 37 WHEREAS, the Fiscal Year 2015 assessed value is estimated at $1,160,000,000 (one 38 billion, one hundred and sixty million); and 39 WHEREAS, at an assessed value of $1,160,000,000 (one billion, one hundred and sixty 40 million) and a mill rate of 13:73 9.16 mills the education support fund will receive $107159400 41 10,625,600 in real and personal property tax revenues;and 42 WHEREAS, the School District appropriation stated in this resolution may be adjusted as 43 part of the Borough budget process. 44 Kodiak Island Borough,Alaska Resolution No. FY2015-01 Page 1 of 2 Page 5 of 387 Resolution No. FY2015-41 Establishing The Minimum Tax Levy A... AGENDA ITEM #9.A. 45 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 46 BOROUGH that the minimum amount to be made available to the Kodiak Island Borough 47 School District from local sources for the fiscal year ending June 30, 2015 is set at 48 540;79&90810,905,600 for both the direct appropriation and in kind services. 49 50 NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK 51 ISLAND BOROUGH that a mill levy of at least 8-7-5 9.16 mills for education support will be set 52 for the fiscal year ending June 30,2015. 53 54 NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK 55 ISLAND BOROUGH that a determination regarding additional funding may be made available 56 to the Kodiak Island Borough School District based upon federal, state, and local funding 57 available for the fiscal year ending June 30,2015. 58 59 NOW,THEREFORE,BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK 60 ISLAND BOROUGH any in-kind service expenditures over the budgeted amounts will have to 61 be absorbed by the Kodiak Island Borough School District. 62 63 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 64 THIS DAY OF MAY 15,2014 65 65 KODIAK ISLAND BOROUGH 67 68 69 70 Jerrol Friend,Borough Mayor 71 72 ATTEST: 73 74 75 76 Nova M.Javier,MMC, Borough Clerk Kodiak Island Borough,Alaska Resolution No.FY2015-01 Page 2 of 2 Page 6 of 387 Resolution No. P12015-01 Establishing The Minimum Tax Levy A... AGENDA ITEM #9.A. Kodiak Island Borough School District Office of the Superintendent 722 Mill Bay Road Kodiak,AK 99615 April 24.2014 Bud Cassidy,Mmiaget Kodiak Island Borough 710 Mill Bay Road Kodiak,AK 99015 Dear Mr.Cassidy, The Hoard of Education approved the Kodiak Island Borough School District's FY15 Budget at their Regalia Meeting of April 7..1,2014.This action was taken in order to me v tie icquireinent of We Borough Code of Ordinances,Section 3.15.030.Budget and Capital Program,Item B.,which Slates,"The schenl dierrkt shell submit to the manager the proposed budget and local tureen requirements rttr the school by the thirtieth of April so the tearer finding can he encorporated Sy the horn+4clr dodger and badger worthy" When the FY 13 bodgm timeline was adopted by the hoard of Educalion in December 2013 it was anticipated that the legislature would have determined the funding level for education in time+o allow the board of education to consider a balanced budget. Unfortunately'Oral legislative action was not taken before the regular legislative session ended. The micsi on of education funding through HB278 was sent to the HourJSeame Free Coothrence Committee for consideration. As of I:OOp.m today,424/2014 the committee hod tentatively agreed upon the details of HB278.1t is currently being considered for final ratification by the legislative body. The budget approved on April 21.2014 by Kodiak Island Borough School District's Board of Education Was based on the assumption that increased state funding would come in the amount of$183 per ADM on the Bann Student Allocation. That assumption provided for a Mat hnom Allowable Loral Contribution from the Borough of 511.171,800, The Board of Education approved Me FY l5 request of Kith's local contribution to the maximum allowable amount of$11.171,800. This presentation would have left the district with a budget shortfall of 564/7 17. Fhis shortfall would be made up through reduction oCSaaffof?5 anitied testiness anti 6 to 8 classlled gn fitions,as well as a reduction of the Currie/Mint S instruction eon-personnel budget in the amount ofS100,000. Based on the current slams of HB278 the BSA inetease is in the amount of 8130 per ADM. This amount(lows through the foundation formula and provides for a Maximum Allowable Local Contribution of 511,142,224.The provisions of1113270 also provide for additional funding in the form of a oath time gram for FY 15 outside oflhe BSA.The total oriel hue grant allocation of 542.9 hf is to be distributed through the funding formula. Mai/an increase of 10%of the BSA for the landing amount for correspondence students is included in the current version of 11E278. Bobo/Tine estimate for FY15 funding for Kodiak Island Borough School District leaves the district with a deficit of 866.933/eluding local contribution in the amount of S11,142,724(increase of5493,004 over GP14 local contribution). This would essentially allow the district to move into FY15 with no budgetary seining ins and a small adjustment 10 the Curriculum,E Instruction budget. Kodiak Island II'routit School District will prepare current documents representing these calculations and pima to hold a special hoard meeting to approve these funding adjustments on May 5,2010. Should you have any questions or concerns regarding our budget information,please contact Chief Business()nicer Lisa Pearce al 481.6105. SinceE7 i _ u_ 1'Lt Stewart MC-Donald Superintendent KIB School District FY2015 Budget Presentation Page 7 of 387 Resolution No. FY2015-01 Establishing The Minimum Tax Levy A... AGENDA ITEM #9.A. KODIAK ISLAND BOROUGH SCHOOL DISTRICT Foundation Formula Estimate PROJECTED FY15 As of 4-242014 Based On DEED Candied Enrolment Jarwaty 2014 ADJUSTED SCHOOL Eslimeled 20 Day Enrollment FORMULA ADM A6N06 22 39.60•(1.6212240)) 42.84 chrome 11.3 39.60 39.60 Danger Bay 0 0 0.00 KM* 11 3960 39.60 Larsen Bay 14 39 60 39.60 Old Harbor 31 55.80•(149131.330)) 5729 pjzmbe 33 5580♦(1.49133-30B 6027 Pon bons 20.45 39.60 a(1.62120-20)) 40-33 East 280.25 326.10.6_97.1280-250)) 355.44 Main 231.12 278.10 r{1.08'(231.0509 305.71 None Star 223.31 218.10.11.08'1223150)1 297.27 Peterson 243.75 218.104 I1081)244-150)i 319.35 KMS 494.9 4716.192'(495460)) 558.91 KHS&Learning Center 765.2 793.60.6841754-7501) 806.37 2,381.28 2,962.58 Conesp r9ierce 10162 2482.90 Told Alter Adjustment for Distdd Cost Factor 3,81477 Total Alter Adjustment for Spada;Needs Factor 4582.5 Total Alter A4adment for Vac Ed Funding Factor 4,65126 Aol,nted Students•Special Education 5223.26 Total Diann Actuated ADM 5,314.72 Basic Need $30,984,806 Repined local Elton(00265 mis n FY13 Assessed Valuation) $4,016,219 •.00265 a ST515,564,400 FY14 Impact Ad Received S1,919,431 Impact Aid Per ceNage(required log effort/madmen allowed local Marl) 3604% 144.016.219511,142.724) Dedctoe Impact Ad 5622.587 1131,796.59E.90) 36.04%) Regular Stale AS FY 15(•Basic Need-Required Local Elfoel-Dedunde Impan Ad) $16346000 KIB School District FY2015 Budget Presentation Page 8 of 387 Resolution No. FY2015-01 Establishing The Minimum Tax Levy A... AGENDA ITEM #9.A. KODIAK ISLAND BOROUGH SCHOOL DISTRICT Borough Revenue Cap Estimate FY 2015 Required and Maximum Local Contribution Estimates PROJECTED FY15 As of 4.24.2014 Estimated Required FY 15 Contribution Options(The Lesser of the Following Two) A:2013 FtllTak Value x 2.65 Mills X$1,515,554,400.00 x.0026521, -54,016,219,,1 B.FY 14 Bast Need x.45%= 530,984,806.00 x.45%= $13,943,263 Estimated Additional Allowable Local FY 15 Contribution Optons(The Great of the Following Two) A.23?'M FYiSBasic Need= _. 534,984,866.00 x.23= � 57,126;505 B,,002 of 2013 Tax Base= $1,515,554,400,00 x.002= $3,031,109 Estimated Maximum Local Contribution Allowable FY15(The Sum of Me Following Two) Required Local Contribution= $ 4,016,219 Additional Allowable Local= $ 2,126,509 Total Eslirn3ted FYI Weaned)Allowable Local Cohinbulion --$11,142,724 '. KIR Approved Support FY 14 S 10.649,220 Percentage of FY15 Max 95.58% Amount Below Cap FY 15 $493,004 KIB School District FY2O15 Budget Presentation Page 9 of 387 Resolution No. FY2015-01 Establishing The Minimum Tax Levy A... 7J ro CO 0 - c O m z 0 E, T m IQ 0 N ga o 0 a o Kodiak Island Borough School District rn FY 15 Budget .�h c c Joint Work Session r" o 0 Thursday, April 24, 2014 6:30 pm re Central Services Conference Room S Presentation of Balanced Budget x to Kodiak Island Borough Assembly r CD A I 00000:00 1> CD m Z E' j b a rn lc is 0 D C z 0 n m N r' 0 C) 0 CD 0 � o O m FY 15 Budget Timeline: TMonday,January 20,2014 7:00 pm-Regular Meeting—Borough Assembly Chambers pl ro Review of Governor's Budget -Public Comment 6 0 N .Monday,January 27,2_014 7:00 pm—Bridget Committee Meeting—Central Services 3 CO Conference Room-Projected Kull-over Budget I'resenlaion- Public Comment (D m Monday,February 3,2014 3:30 pm—Work Session—Old harbor School and\'I'(:in Central Services Conference Room-Updates and Legislative 0 Fly-in Talking Points[Discussion—Public Comment February ft-I I,2014 AASB Legislative Fly-in,Juneau 0 Monday,February 17,2014 7:00 pm-Regular Meeting—Borough Assmnby Chambers Roll-over Budget Update—Public Comment 3 T londay..\laud'3,2014 7:011 pm—Budget Conmlttee Meeting—Central Services Conference Room-IJislriet Strategic Initiatives and Costs- 9] Public Comment X r D londa y,March 10,2014 7:00 pm—\York Session—Central Services Conference CD Room Public Comment March 22-24,2014 AASB Legislative Fly-in,Juneau Monday,March 31,2014 7:00 pin-Regular Meeting—Borough Assembly Chambers Recommended Balanced Budge:Presentation-Public Commen 3 londay,April 14,2014 7:00 pm—Work Session—Central Services Conference Room—Public Comment Dl ond:rrv,April 2l,2014 7:00 pin-Regular Meeting—Borough Assembly Chambers /1 BOB Final Adoption-Public Comment V/r N 111 Thursday,April iy 2014 Present Budget to Kodiak Ivinnd Borough 0 CC A a) cn 0 E _. 0 z z 0 -n a a N CD D- 0 _• O O o Kodiak Island Borough School District Argil d FY 15 aEca�a.�0a Budget ° ° < ntncaiAppaur,5- ,„aa,.aor. fp -0 Annual Appmpaailoe '10,38850 511,179,800 0- 01 Ickind Services 851,850 LOG3I Contribution rn (P CO Use at tacAi(res 55004 Ainage Re%tuk5c:ees 11,E • �- C Cr..; 0 VNape F d 56 CO Use of Fund Balance: Budget Summary -PaleReimbursements ated/Uodesignalee 500,004 Approved by KIBSD 3948'90. a; 1 .TATE SOURCES: — E.Rale _ __ �" 93 Pp y _,_ _ _Sub.tbizl L9CPI Sourons 1399090. _ E6. -- Board of Education Military ss79_5S N State Military Conlaq 0]4,58. -. 0 4/21/2014 Quality Schools 80,005 3 Supplemental S On stma Aie-Fixes Coils A Energy 735,38' 3 TER Orin Behalf 8,898,57• PERS On BeM1al! 090,57• H OIM1erS t R u._:_s 1y a S cuery 41 S h)tat Stale 501uces 37 771 61 _ X SOULC s. r Impact t Aid-Military Spec Slate) 9 200,0.. CD Impact Aeda of Del Spec Ed ptw Stale) 88,09• G Department of Defense 70,•• D Impact Aid.Q—_. 2,fm• -.._ S --_,_ Sue-letai Federal Sacres 1 300 an_ . .7 E-SOURC Sr blamed tCa t ta- 1 o - I T-�� S e t tel 616 9eumea 1E0 __TOTAL REVENUE 512005 __ , Expanse �nperspnnel 11,93fi07� I lass wa -, 11,55821• 1 1 T �, 88123. - j p) 4/ total 51 5a1 v Budget ShaYfzl rn (600,]1]) Z�y O V n cc a • m it to a xJ N C C C z O i W -t N N C) o 0 cn 0 _Kodiak_Is Ian.d_B.o.r_o_ug.h_S_ch.o.o.l_Dis.trict Y 15 Budget — a Balanced Budget Scenarios as of 4/21/2014 N 5 c 5 LO BSA +$185 $51,200,517 Estimated Revenue m m including$11,171,800 � a 5 $ 640,717 Deficit Minimum Anticipated 3 2.5 Certified FTE —3 6 to 8 Classified Positions v ($200,000) reduction in Curriculum & Instruction r co D Its co oc 4 iJ s a 50 23 N O C O Z 0 Fo -< p { N N O 0 0 Kodiak Island Borough School District FY15 Budget N 0 Fn. co Legislative Summary — co CO Numerous pieces of legislation throughout the session CD HB278 Final Funding Components— Free Conference Committee—Special Session 5 o c = 1. BSA Funding: FY15 — $5680 + $150 ($5,830) 3 FY16 - $5,830 + $50 ($5880) FY17 - $5880 + $50 ($5930) r 2. Funding Outside BSA (distributed through the formula) FY15 - $43M FY16 - $32.SM FY17 - $20M 3. Other Areas of Funding Affecting KIBSD • Internet speed up to 10 megabits - $5m c� • Correspondence study— funded at 90 percent Z 0 o o II • 73 o N 0 C 0 z 0 x m Co -< co N � O o 0 0 o Kodiak Island Borough School District iii M T FY 15 Budget DESCRIPTION 11135°BSA ,77m In BUDGET paE. N S O LOCAL REVENUE SOURCES N Annual Appropriation ep~10,317,95C $10,288,874 $11,142,724 Cl) C Imhint Services 65305C 6853,850 Local Contribution CO S C Use of Facilities 65,001 65,000 -' a AcaEOmlcAthlel¢Fees 11,001 11000 co 0 Budget Summary Village Rent B,°°` 60°` Use m e. Fund Balance: Desieneledrundesienaled 500,001 100,001 S m Impact of H8278 &Rate Reimbursements 2195,101 2 195 101 CD in 4/24/2014 ________ _._--submia LCai sces 11,948 901 13.19 aza STATE SOURCES: - al Foundation 20 95]071 26,346,000 —. o' Stale Military Contract 879,582 079,502 3' = Quality Schools 80,001 80001 C Supplemental State Aid-Fixed Costs A Ener9Y 525,000 525,006 3 TRS On Behalf 8,731,381 6,731.385 PERS On Behalf 898.579 898.57'. _Other State Revenue-119278 Off Model$43M 913,912 2< x _ ___--�___suortotal Slate SO 5 35 771,617 36374458 r- FEDERAL SOURCES: (0 Impact Aid-Military(thou Slate) 1,200,00C 1.200,000 C Impact Aid-Military Spec Ed(thru State) 18,00C 18,000 'C Department of Defense 80,00C 80.001 D _Impact AitlDlretl 2.001 2 000 Subtotal Federal sdarpes 1.300001 1 X60°°° OTHER SOURCES; Indirect Cost Factor ISO 001 180 001 fine-TOTAL R REVENUE s 20a 51c 180 001 _________TOTAL REVENUE 61,100,517 51,]]4,302 Expense cart 2836,904 28,336,941 Z class_ _ 11936,070 11,936070 y {U total anal - 11,588 bz 11,568.212 0 CO total St 841 234 51 841 2341 a_D 1I m V Sutlgei$hort(al1��1640,TV�— Z 4 a CC m u ca a co 0 N O O z O m W co N s O 0 - O _K ad.iakislan.d_B.or_ough_S.chaoI_District rn a o FY 15 Budget — s Balanced Budget Scenarios as of 4/24/2014 F/5 OJ 5 o ? - HB278 $51,774,282 Estimated Revenue m to BSA+$150 including$11,142,724 Outside BSA a $ 66,952 Deficit HB278 Impact 3 5 -0- Certified FTE -i -0- Classified Positions x ($66,952) reduction in Curriculum & Instruction r co K -t v 0 m D « y m co co CD N 0 z a -n N 0 o 0 o Kodiak Island Borough School District N FY15 Budget � N Work Session ro Monday, May 5, 2014 3:30 pm Old Harbor School / VTC CS Conference Room 5 o 9 Approve FY15 Budget Based on HB278 Impact oo oe:®c Public Comment ro rn z o A a «., a AGENDA ITEM #9.A. Kodiak Island Borough School District 722 Mill Bay Road (907)481-6200 Office of the Superintendent Memo To: K1BS11 Board of Education- President Katie Oliver, Vice President Rick Kniaziowski, Clerk Debra Kirk, Treasurer Todd Bailey, Member Norm Wooten,and // (USCG Representative CMD Michael Mnllen- From: Superintendent Stewart McDonald 4p CC: Chief Business Officer Lisa Pearce, Assistant Superintendent Marilyn Davidson,and Board Secretary Marci Stelzer Date: April 21,2014 Subject: FV20t5 Balanced Budget Proposal Explanation introdnctinnpf.Budget K[BED often calls our budget a Performance Budget. This is because our budget is tied to student teaming performance.After many years of sustained budget shortfalls precipitated by(tat funding and inflationary cost increases,KIBSD has been developing an instructional service delivery model to allow schools to preserve instructional offerings with fewer human resources. We have managed to endure redactions with minimal negative impact on student I earning_ In the last tours of the FY201.5 budget season,we are teetering on a funding shortfall of SI.16 million to 5777,000.We are presenting the larger cuts of the two possible out comes as the Alaska Legislature is in Special Session and education funding may go to Conference Committee.Once again both non-personnel and personnel reductions are required.The hope of enough increased revenue to remove the threat of cuts altogether is a real possibility, We also have student needs that justify the addition of non-personnel and personnel to provide strategic and mission focused services for the classroom and students. We will be setting our budget proposal at the 8.185 increase on the RSA and request the$522,484 over current local contribution levels of funding. We will show both possible cuts based on both the senate and house committee substitutes. We will make final revisions once the legislature passes a final funding hill. KIB School District FY2015 Budget Presentation Page 18 of 387 Resolution No. FY2015-01 Establishing The Minimum Tax Levy A... AGENDA ITEM #9.A. Based on the Committee Substitute Senate Bill($100,000,000)-Here are the proposed cuts and additions that support the District Strateuic Plan'. Certified aassniso � Elementary classroom adaHional Central Office Staff—' Position added this te is not $113,IJ4 1 currently supnorfed hV Student tubers) sums a o Cd om(reduce 6 aeb,S Custodial RE 2.01i011rp 2 offered.eo con[offer,e stud ant $113375 2 disldbution,offer virtual class) 1!13,(100 Stud 1 1 Y t YpU[nIstr 10-4S 10-4S cla55aam(retuCC 6 StIrtIOn9 S'((-M1(s p0 pvbp a i A 3 offered,concentrate 1.'t :113,21 3 dg to d distribution,offer virtual muxq f I b 11)6 PSlore ley KO 't a t Nt y`eniiter +`ss3000 KM;dassrooin.(tedOCe Sittilln (f d tOrtiearate 100011 a z t ' . p-,oI l rrsl ragdd' dlt rhpe)ae e d,nnbut It mi<0 4 he one (mf4^'FE pal during R ed�gBf oe °cue CAP Tv i{rtroi t 46N5Canz0n66'166j SSP3,Goo nxsaa s 1 a s ` tto nrg arc ea atc tad j,`tp"»,i vN 1Kaa': I0tfo0mMn toff R a i ;Pgincipat(,pl ottSdb b Y gtte t m Ica be e5'byxBt a re Gt .d1_ tsx ageno3 ENS classroom (reduce 6 sections offered,concentrate student _ di uon,offer 0rtual gloss) $112,272 6 Add Back District Math Support 0 Coordinator KM$emssamm rreomx a seere,m offered.concentrate vudenr ttavxaoos,offer mrzuolorou/ 7 .... ._ 5113,172 33 275 Add Sock District Engfish Language 0 Arts Support Coaedlnatot __ --- Sub Total Cots 5596375 Sub Total Cuts 4172,0011 Personnel Cuts 5730,375 Personnel Cats $738,375 Short Fall Good Case 5777,666 Short Fall best Case $777501 Non personnel Supplies cut 153'.14131 Non-personnel Supplies Tat (SIB:IT1) SIB CAP to reduce cots $296,000 Total Cuts to cachet,Budget 5777,808 Total Cuts to eulauce Budget `5065800 ) KIB School District FY2015 Budget Presentation Page 19 of 387 Resolution No. FY2015-41 Establishing The Minimum Tax Levy A... AGENDA ITEM #9.A. Rased on the Committee Substitute Rouse Bill(Sign/BSA);Here are the proposed cuts and additions that su sort the District State Tic Plaa: erbnod - am%.rtlw .env Orlin,Still E elaaroom(Adrtroi,tt position added year $111.1'5 currently. Pp n d W t a t pme ( ! d s S u S' as b5 t odl� Yp3 .>3 Y 2 offered, 5,3275 t y oa todat tt ndSi 433333%r33 O rdmNJ[I It rtlIA,.M1SI 3'103:433?MOW%bVid ry Q it Spe eeiA i r1uA ` ( 3 tk 4 W tiw}p tlal fTh q KHS classroomlreluot 5 aucf arts p Lr2 C M WISP P dl 10 cv eAr -lo fiend,sOoce otratem,Otn1 51132751 a (3b dBt 2714 so d)C ba a dseetion off,virtual crass ` dby Nl&funning to the CAP —�LOI SoleirPft,'o,(IDetery NMSdassrovnl bCduet tl 3eCbOn5 PcalrvriwerBOdrledf)sevlomonr 41offered.somentrat student 5113,275 4assYtoot Flrino1P01 during'115 ldistrlWtioo,febr vVmal ala03l ctt t t flu'N __i _...... 5203 ow NXSeiasssoom(rear,6leabn'. 53{ertd.„,00.„t,3ye[tWerve $113,1:$' 5 NHSasiitndt PthRiprttreptate disvxutbn.otter ertxoal7ili0 5+:/tt-/Off ers offer pnmoo, ternsfwa.tOn i5ranpte.e'5/ dreamt,: e^ Herat rate stile )1 )„?, 6 d stab H ail'54 C ▪ 113 2>5' h- ra[ dbytllBI 4dllnMngt '$ f(ered t tort " I ▪ ' - d to t N It laCPdi C1 7 r' $113175 b'e d0yp0( any[ II y ..bx. IIM f. �`. 'rti3.ce t i'`s n :'+ ,1�. c1r NX5 da t d CeG t r y ri':ed 'veutla e ^� a dl' ro uon (r u51tl I G 0 'a$L1 ns' i behest MbyN91 ntl NHsth r` ,u GAF: 1 A =ate X t bUA}d (reduct 6 s :+. 1 q 'oae� < t horde t r vZ x t': 9d§'ttt H n %{m iC4 $iii 27 i be rm d b 109 W 3 6 6 y P V __c Isms classroom t'edu<eaxrit+/�i � uibubao:dorrore Student d hXidvAWC a,TereftWafdasV $111,175 10 2 31x5 Md&xa 0isWCrMoth 5upPWt Coord/,,st, Sub Total lass $1770011 MIS classroom(redu.t.i.„.... Gri .ry offered,/onRncr e,t LNd.Nrlra 51 datrihwSOn.Ober,,ruin nnrsl 7113 2 32.'51 add Sock orYamt Uio C4nrdlnreep'_ tab dotal I UoS $1.019,471 Personnel CUlr 51491.471 PitS4n,e..l Cri„ $1.191,475 Si,Ort still Grad Case 51.132.797 Shoes Fall MPs!Care $1.162,797 Non per»noel aup4uC5 put Nan,pP,,Onnel Yupplies tut Kitt CAP to reduce tilts $521,000 Total Cuts to 0alance 0,46.1 $1,191,471 TAO tat,to 9t lance Budget $669395 3 KIB School District FY2015 Budget Presentation Page 20 of 387 Resolution No. FY2015-01 Establishing The Minimum Tax Levy A... AGENDA ITEM #9.A. Managing the Reductions Sezvrndary(aassrgtug Reductions Secondary positions arc identified to he reduced through attrition and will be absorbed by the following methods_ L Middle and high school schedules and course section offerings reduction 2. Course sections can he rearranged to better distribute student numbers through out rho schedule. 3. Virtual classes raze be offered to accommodate students who prefer this style class, This adjustment can reduce the pressure for full sections of offered classroom courses. Currently,36-24 course offering sections have been identified between the middle and high school that can be reduced without disrupting instructional programs.Six sections equal one full-tine teacher.The proposal will allow the reduction of four to six secondary teachers without eliminating course offerings. To allow for increased flexibility in student scheduling some students may opt to take a vhyual course to meet their scheduling reeds.Without KIR support to fund to the CAP reductions will have to be as great as 42 sections or 8 certified secondary teachers. A cut this deep will negatively impact instruction offerings and class sizes. Custodial Hours Reduced flours reduced would he spread over the existing custodial staffing district-wide to Iimit the negative impact to total services to facilities. Central Office Secretarial hours Alter construction central services pet sonnet may he consolidated as the business,technology services, special services,fedel a{programs,rural schools and office of the superintendent are b+ought under the same roof. Facilities The budget proposal contains adjustments in utilities and energy use of the new high school once it is turned over to the KIRSU. Custodial services and maintenance support has been considered and the budget will support needs of this new facility. `There will be an increased effort to pursue energy consumption in all schools. Many schools were designed for closed circulation systems. The fans and ductwork freed all windows and doors to remain closed to achieve optimal performance and energy efficiency. A study will be conducted and preventative measures can be made to reduce the cost of energy in the FY2015 budget year. This may include having to seal windows in some schools that have installed opening windows that are often left open during the winter. 4 KIS School District FY2015 Budget Presentation Page 21 of 387 Resolution No. FY2015-01 Establishing The Minimum Tax Levy A... AGENDA ITEM #9.A. Paving for else Additions Proposed Additions • English Language Ant Support Coordinator (To replace 6 sections of secondary offerings) • Math Support Coordinator (To replace 6 sections of secondary offerings) • KIIS Assistant Principal Cue replace two Safety Officers identified for employment during KHS construction) The Instruction Support Team- To meet strategic planning goals the administrative leadership team must adapt to the identified FY2015 student and teacher needs. the central instructional support team will consist of: • Director of Instruction(currently in the budget) • Director of School and Student Services!Activities Administrator(currently in the budget) • Special Education Services Director(currently in the budget) • Virtual Academy Director(funded by ENLIVEN) And the following instructional coordinators: • Curriculum Coordinator(currently in the budget) • Enrichment/Intervention Coordinator(currently in the budget) • .Career Technology Education Coordinator(currently in the budget) • Activity Director-Coordinator(currently in the budget as part-time and could return to full-tine as hinds become available) • Reading Instructional coordinator (to be added when prioritized finds become available) • Math Instructional coordinator (to be added when prioritized funds become available) Goad The goal of the instnictional team is to train and support ALL teachers in implementing new programs,the New Alaska Standards,and other curriculum initiatives in an informed,cohesive,intentional way. The Challenges increased cognitive demand on teachers because of the increasing number of initiatives that need to be implemented • We need to increase the amount of time that eachers are in front of students • Teachers need support in learning of new programs and applying of instructional strategies to ensure efficacy Proposed solutions to the Challenges The curriculum department needs to be seen as a three-legged department: • The first being responsible for building a viable and effective curriculum that address the rigor of the New Alaska Standards,assist educators in the creation and evaluation of common formative and petit/nuance assessments,and support with implementation of new programs. • The second is to provide thorough professional development that is both focused and involves extended opportunities for educators to perfect the strategies and practices that are being introduced and expected of them. 5 KIB School District FY2015 Budget Presentation Page 22 of 387 Resolution No. FY2015-01 Establishing The Minimum Tax Levy A... AGENDA ITEM #9.A. • The third is to coordinate all the activities and behavior supports to develop the preconditions for student learning and engages students in their individual programs. This is the heart of the 40-asset framework. The Academy Model is a secondary appoach to scheduling a set of classes for a student to Caro their diploma while seeking relevant interests and college and career paths.Students also can earn additional certificates and licenses for real world employment. The Virtual Academy Model is a secondary approach to formalizing digital distance learning and integrating virtual courses in Kodiak Middle School,Kodiak High School and all small k-12 ntral schools. This approach will include increased support for the training of'aides,teachers,students and parents to get the most of this increasingly important instructional delivery model ENLIVEN Grant and Correspondence School will merge. KI13SD will pursue becoming a statewide correspondence program to offer services to students in Alaska outside of our district borders. We hope to reach an addition 300 students through this program. This program can become sustainable through generated enrollment. The embedded instructional coordinators both vinually present through technology or the addition of instructional coordinating staff is just pan of the next step towards increasing professional development and increasing our faculty and staff s capacity. Building e-modules for training or virtual professional academies for educators will reduce the number of days required for substitute teachers and whole professional development days. The Activity Director position currently is operating in a compromised fashion. One teaching contracted person was using a typical teaching contract to provide activity suppon For the high school. This position also has an extra duty contract to buy additional time to provide time for support service outside of the school day. This position has a travel secretary available and time for clerical support in the business office(Our navel secretary used to be titled activity secretary in the recent past).The activities director does not currently billy use the travel secretary.Instead of utilizing the travel secretary,an additional 20 days have been added to the position to compensate for even more time given to support activities for only the high school. The community schools coordinator has to be directly involved in the scheduling of all practices to coordinate with the fields,gyms and other facilities. In addition,four administrators including the superintendent actively conduct weekly work to coordinate and troubleshoot activity issues to keep programs functioning. 'lbe approach to rebuild the structure of school activities is to support strategic instructional goals around the 40-assets framework. There will be one central point of contact for the administration of aetivities coordination with all schools, There will be focused duties for both the travel secretary and community schools coordinator to efficiently schedule and logistically manage the clerical and time-col-miming functions of activities. There will be either a part-time Of full-time(depending on available BSA increases) activities director that avail set up and support events. There will be the creation of student activities manager that will be part of the hospitality career academy in the High school career paths.This redesign will provide a better and more focused program, There will be clear administrative oversight for training and evaluation of instructional coordinators,advisors and sponsors of all clubs and activities. 6 KIB School District FY2015 Budget Presentation Page 23 of 387 Resolution No. FY2015-01 Establishing The Minimum Tax Levy A... AGENDA ITEM #9.A. Strategic Rae d et Considerations There are five research-based tenets to support high perforating schools. These include: I.Quality Staff through instructional supervision; 2.Leadership to ensure a strong learning culture and support classroom instruction; 3.Frequent feedback about teaming data: 4.Small schools to ensure increased supervision and feedback;and 5.Provide extra-time of instruction for students with performance gaps. in addition,cost estimates for completing the high school project including increased costs of utilities must be calculated. Quality Staff The Certificated Evaluation System is now launched and needs continued support. We are in the process of developing the final component to meet state requirements.We are in the final steps of using a standards-based grading system to measure all Alaska Content Standards and establishing a process to determine expected annual growth from physical education to physics. Data management becomes more important than it has ever been in the life of our school district. Asa result,one of the budget proposals is to add a data management position to bring KIBSD data system into compliance with new regulation requirements. Tradership Staff and community feedback from the last two years to present,support hiring instructional coordinators to support classroom teachers in the areas of reading,math and enrichment. Dur data strongly supports that while many teachers are having success in our current service delivery model,a need remains for close support in targeted identified classrooms. The budget proposal is to reassign one of the existing instructional coordinators in the Department of Instruction to the role of enrichment,gifted and talented and extended day coordinator. This position would be budget neutral. Two additional proposed positions would be 1'or a math instructional coordinator and reading instructional coordinator. 'These two positions would provide professional development and classroom support to continue staking instructional progress. The State of Alaska is moving towards requiring 90%graduation rate for all schools in Alaska. Although KIBSD is close to this expectation,a focused effort must be made to fully engage students and connect each one to a clear path to graduation and school engagement. The research is clear—in order to be successful,students must have five significant adults in their life,and be connected to a school and a school's learning culture. The research refers to these things as the preconditions for student learning. KIBSD is using the 40-asset framework in the strategic plan. We are finding our best success is produced where we are able integrate the following: • Positive behavior intervention and support • Challenging and relevant courses • Digital learning opportunities • Robust college/career technical opportunities • Diverse student activities and arts offerings The Director of School and Student Services-will be assigned the responsibility of coordinating the logistics of bringing these five areas together. This is not a new position but rather a reassignment of duties among the administration and is budget neutral. This position will also address the Activities 7 KIB School District FY2015 Budget Presentation Page 24 of 387 Resolution No. FY2015-01 Establishing The Minimum Tax Levy A... AGENDA ITEM #9.A. Administrator role that has been discussed in recent meetings. In the event that we have a part-time Activity Director,Central Service administration will fulfill these needs. We will be harnessing grants to further develop our capacity. We still have the University of Alaska grant that allows us to utilize an on site career counselor_ We will have one additional year to keep the EM.iVEN grant funding to focus administrative efforts to complete putting a virtual academy in place in Kodiak Middle School,Kodiak High School and refine the virtual academy in the rural schools. Professional development and classroom instructional support will be increased by the addition of two instructional coordinators--one reading instructional coordinator and one math instructional coordinator. Given increased funding on the Base Student Allocation is sufficient,she reading instructional coordinator position would replace one current elementary position at Peterson Elementary that can be reduced due to student enrollment,The math instructional coordinator position would replace one high school position. Feedback Student performance data is our greatest infrastructure challenge under the new ESEA Waiver requirements. We need to manage smdem performance data collected by teachers in standards based grading and common assessments for progress monitoring. Providing real time data processing for administrators,teachers,students and parents will he the key component in making schools function for tY15. The budget initially proposed the addition ofa Student Information Manager but then placed it on the initial cut list. The intention is to restore this position to the budget as funding becomes available. Small Schools The staffing formula for the high school continues to reflect one principal and two assistant principals. The • idea is to support students by keeping the administrator ratio to students to one to three hundred or less. This will ensure the new academy model at the new high school will have adequate supervision. The education specification and academy model in the new high school was designed around this type of staffing Extra Time Enrichment/Intervention Coordinator will facilitate intervention efforts and extended day programs in the district. Currently these programs are experiencing success.The interventions of most students arc proving to be effective and will only get better as our capacity grows. There are a few areas where the enrichment opportunities during and after school are not working for all gifted and talented students. This coordinator position will be responsible to supervise the participation and engagement of those students both in and out of the school day. 8 KIB School District FY2015 Budget Presentation Page 25 of 387 Resolution No. FY2015-01 Establishing The Minimum Tax Levy A,.. AGENDA ITEM #9.A. FY20 t 4 lsssrruol ional 5cy'n'iee,Moilettikev_iew The decision to reduce the number oi'dedicated interventionists in reading,math,English language learners and gifted and talented was based on the premise that students could still receive adequate services while preserving class size.Most classrooms and student cohorts in each school continue to experience growth in our current model. Main Elementary School-This school represents the highest needs in Poverty Rate,English Language Learners,and Lowest Performance in State Testing. This school is also making great gains in academic performance. AIMSwdr progress monitoring student cohort data for reading in MAZE comprehension assessments- Tier Ill requires the most intervention,Tier 11 requires additional support and Tier I requires only core classroom instruction. Class of 2021(Current Fifth Graders) 2012-13 2013-14 26.0%Tier III 11.3%Tier III 31 5%Tier It 31'3%Tier11 42.0%Tier 1 57.0%Tier! Class of 2022(Current Fourth Graders) 2012-13 2013-14 27.4%Tier III 16.6%Tier III 30.0%Tier II 23,7%Tier It 42.4%Tier 1 59.4%Tier I Class of 2023(Current Third Graders) 2012-13 2013-14 27.0%Tier 111 10,4%Tier III 29.0%Tier II 10,4%Tier II 44.0%Pier I 78 9%Tier I A IMSweb progress monitoring student cohort data for reading in Oral Reading Fluency assessments- Tier III requires the most intervention,Tier 11 requires additional support and'1 ier i requires only core ciassr'wm instruction. Class of 2024(Current Second Graders) 2012-13 2013-14 7 10%Tier ill 19.0%Tier❑l 25.0%Tier II 3.00%Tier II 67.4%Tier 1 76.0%Tier I AIMSweb progress monitoring student cohort data for reading in Leiter Naming Fluency assessments- Tier 111 requires the most intervention,Tier It requires additional support and Tier I requires only core classroom instruction. Class of 2 025(Curran First Graders) 2012-13 2013-14 31 6%Tier III 27%0 Tier III 29.2%Tier Il 17,0%Tier II 39.0%Tier I 56.0%Tier I Class of 2026(Current Kindergarteners) 2012-13 2013-14 No Data 21.3%Tics III 14.2%Tier 11 64.2%Tier 1 9 KIB School District FY2015 Budget Presentation Page 26 of 387 Resolution No. FY2015-01 Establishing The Minimum Tax Levy A.. AGENDA ITEM #9.A. ACNSweb progress monitoring student cohort data for Mathematics ht Concept/Computation assessments-Tier 1'II requires the most intervention,Tier II requires additional support and Tier I requires only core classroom instruction. Concepts Class of 2021(Current Fifth Graders) 2012-13 2013-14 29%Tier Itt 40.035 Tier i❑ 47,0%Tier II II 0%'Tier II 24,0%Tier 1 40.0%Tier t Computation Class of 2021(Current fifth Graders) 2012-13 2013-14 47.5%Tier III 45.6%Tier Ill 36.7%Tier II 3113%Tier It 15,7%Tier I 22.8%Tier l Concepts Class of 2022(Current Fourth Graders) 2012-13 2013-14 20.0%Tier III 40.0%Tier III 47 0%Tier II 11.0%Tier II 24.0%Tier I 40.0%Tier I Computation Class of 2022(Current Fourth Graders) 2012-13 2013-14 47.5%Tier III 45.6%Tier lit 36.7%Tier II 31.3%Tier It 15.7%Tier I 22.8%T ier I Concepts Class of 2023((ainsnt'Ihird Graders) 2012-13 2013-14 20.5%Tier III 13,10/s Tier III 23.4%Tier II 15.7%'tier It 55.8% t'iier 1 710%Tier I Computation Class of 2023(Current Third Graders) 2012-13 2013-14 9.00%Tier III 10.1%Tier Tier II 29.0%Tier I I 52.5%Tier I 62.0%Tier I Computation Only Class of 2024(Current Second Graders) 2012-13 2013-14 NO DATA 26.7%Tier III 22.0%'Tier II 51.1%Tier I 10 KIB School District FY2015 Budget Presentation Page 27 of 387 Resolution No. FY2015-01 Establishing The Minimum Tax Levy A... AGENDA ITEM #9.A. Main Elementary is a good representation of all school petfomrance_ Several classrooms in all schools were identified as not producing the same gains in reading and math. It is identified that these classroom teachers require additional profession development throughout the school year. Overall,the new instructional service delivery model is experiencing success. The English language immersion program is showing good promise to increase student performance as well_ Students are receiving focused sustained immersion in learning to understand and speak English in an academic setting. Definitive assessment results will be available by the end the school year. Preliminary evidence is that these snidents are progressing in reading within each general classroom. Twenty-three Gifted and'talented students in the elementary schools have been tracked and provided opportunities for enrichment_ Less than a third of these students participated in enrichment opportunities and two schools have not had many enrichment offerings this school year. Each school's RTI process is charged with referring students for identification. The school psychologists are conducting the assessments for these students. 11 KIB School District FY2015 Budget Presentation Page 28 of 387 Resolution No. FY2015-01 Establishing The Minimum Tax Levy A... AGENDA ITEM #9.A. BoardDacsld LT /g mm}/��//��yy//��qq Page t of I S V SYe91f OCO Kodiak Island Borough School District Agenda Item Details Meeting Apr 21,2014-Board of Education Regular Meeting Category 12.Unfinished Business Subject 12.01 EY15 Proposed Budget and Public Hearing Type Presentation Strategic Plan Standard 2.2-Governance and Leadership Superintendent Stewart McDonald and Chief Business Officer Lisa Pearce will present a review of the Kodiak Island Borough School District's FT15 Proposed Budget with administrative recommendations for members of the community. The Borough Code of Ordinances,Section 3.15 030,Budget and Capital Program,Item B,states,"The school district shall submit to the manager the proposed budget and local support requirements for the school by the thirtieth of April so the major funding can be incorporated into the borough budget and budget message."Board Policy 3100.Budget,states,"A public hearing shall be held prior to the adoption of the budget or a revised budget'." The FY15 Proposed Budget is scheduled to be presented to the Borough Assembly at a Joint Work Session, April 24,2014. Superintendent Stewart McDonald is requesting School Board action to adopt the FY15 Budget.Final budget numbers will be included in this agenda item when legislative funding levels are known.The funding information is expected by weeks end. Once the motion to adopt the FY15 Budget has been made and seconded,it would be appropriate for the presiding officer to open a Public Nearing to allow for comments from members of the community,After testimony has been taken,the Public Hearing can be closed and a vote taken on the motion. Local Telephone Number:455-3231 Toil-Free Number:855.492.9202 :ud.etsure- 4_.f. 4 ii ..:t The only official agenda is the one found online. blip:HP:sew boarddocs-OOMSI klkodiaklcoaiiiitsid'ublic KIB School District FY2015 Budget Presentation Page 29 of 387 Resolution No. FY2015-01 Establishing The Minimum Tax Levy A... AGENDA ITEM #9.A. Introduced by Borough Manager Roqueefed by: School District Board Drafted by: Finance ortedur Introduced un: 05/16/2013 Public Hearing: 05/1612013 Amended: 051162013 Adopted or: 051152013 KODIAK ISLAND BOROUGH RESOLUTION NO.FY2014-01 1 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ESTABLISHING THE MINIMUM AMOUNT OF FUNDS TO BE MADE AVAILABLE FROM LOCAL SOURCES FOR THE KODIAK ISLAND BOROUGH 1 SCHOOL DISTRICT FOR THE FISCAL YEAR BEGINNING JULY 1.2013 AND ENDING JUNE 30.2014 to WHEREAS, Kodiak Island Borough Code of Ordinances 3.15.030E provides that the 37 Kodiak Island Borough Board of Education shall submit the proposed budget and local 15 support requirements for the schools by April 30;and 19 20 WHEREAS, the Kodiak Island Borough Board of Education submitted their proposed 71 budget and local support requirements for the schools on April 23;and 22 23 WHEREAS, within Thirty days after receipt of the school district budget. the assembly shall 24 determine the amount 01 funds to be made available from local sources for school purposes 25 and shall furnish the Board of Education with a statement of the sum to be made available; 26 and 27 28 WHEREAS, the Board of Education has submitted a proposed budget of $48,702,474 29 which includes a Kodiak Island Borough contribution for P12014 of$10,649,720. of which 30 59.795,870 is appropration,and$853,850 is for in-hind services;and 33 32 WHEREAS, the amount of funds to be appropriated from local sources for school purposes 33 will be incorporated into Ordinance No_ FY2014-01, the Borough's fiscal year 2014 34 appropriation and tax levy ordinance:and 35 31 WHEREAS, FY2014 motor vehicle registration taxes are estimated al$250.000;and 37 38 WHEREAS, the School District appropriation stated in this resolution may be adjusted as 39 pad of the Borough budget process. 40 41 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 42 BOROUGH that the minimum amount to be made available to the Kodiak Island Borough 43 School District from local sources for the fiscal year ending June 30, 2014 is set at 44 $10,649,720 for both the direct appropriation and in kind services Kodiak Island Borough,Alaska Resolution No,FY2014-01 Pane 1 of 9 KIB School District FY2015 Budget Presentation Page 30 of 387 Resolution No. FY2015-01 Establishing The Minimum Tax Levy A... AGENDA ITEM #9.A. • 45 NOW,THEREFORE,BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK 46 ISLAND BOROUGH that a mill levy of al least 8.75 mills for education support will bo sel for 17 the fiscal year ending June 30,2014. 48 49 NOW,THEREFORE,BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK 50 ISLAND BOROUGH that a determination regarding additional funding may be made available 51 to the Kodiak Island Borough School District based upon federal, stale, and local funding 52 available for The fiscal year ending June 30,2014. 53 54 NOW,THEREFORE,BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK 55 ISLAND BOROUGH any to-kind service expenditures over the budgeted amounts will have to 56 be absorbed by the Kodiak Island Borough School District. 57 58 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 59 THIS SIXTEENTH DAY OF MAY,2013 6D 61 KODIAK ISLAND BOROUGH 62 63 q� 64 _-- " Xli 65 Jerome MA Selby,Borough Mayjr__ 66 67 ATTEST' 68 60 -vey 70 h(717 {A=� 71 Nova M.Javier,MUG,f orough Clerk Kodiak Island Borough,Alaska Resolution No.FY2014-01 Page 2 of 2 KIB School District FY2015 Budget Presentation Page 31 of 387 Resolution No. FY2015-01 Establishing The Minimum Tax Levy A... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH - A ° AGENDA STATEMENT Ewa . MAY 15, 2014 ASSEMBLY REGULAR MEETING TITLE: Ordinance No. FY2014-16 Adopting and Implementing a New Employee Classification and Compensation Plan, Revising Sections of the Personnel Manual, and Updating Position Descriptions. ORIGINATOR: Bud Cassidy FISCAL IMPACT: Yes FUNDS AVAILABLE: Yes Account Number: Various Amount Budgeted: $177,000 SUMMARY STATEMENT: On May 1, 2014, the Assembly amended Ordinance No. FY2014-16 to reflect the implementation date on sections 5 and 6 to become effective January 1, 2014. The summary below reflects what was originally presented to the Assembly before the amendment: The Assembly"accepted"the Fox Lawson &Associates (FLA) Compensation and Benefits Final Report at the May 16, 2013 meeting. Implementing the conclusions arrived at in the report was not recommended (see the May 16, 2013 Assembly by Agenda Statement)or approved by the Assembly because of the need for the Borough's Personnel Advisory Board (PAB)to review and approve needed changes to the Personnel Manual required to implement the recommendations made in the study. At their March 5, 2014 meeting, the PAB unanimously approved the changes to the Personnel Manual (See Personnel Advisory Board packet and signed resolution). The March 5 meeting was the third meeting held by the PAB to discuss the FLA recommendations and changes to the Personnel Manual. Changing the Personnel Manual to implement the recommendations of the FLA study means a number of things. It first and foremost develops a new employee classification system that determines how a position is placed on the salary scale. It arrives at a salary based on the "type and level"of decisions made and importance of the job to the organization. That is a different method than was formerly used. That former"point system" method placed a position on the salary schedule based on requirements like: minimum experience required for the job, the educational and licensing requirements for the job etc.. The FLA methodology is market based and is able to compare decisions made by diverse positions in the Borough to answer the question: Are decisions made by Accountants any different than those made by a Planner or by a Project Manager?And if the decisions are the same"type and level"shouldn't these positions be paid similarly? Though this ordinance focuses on salary, current negotiations with the union are focusing on particular benefits. You will be hearing more about this in the near future. The FY 14 budget included $177,000 to implement the compensation recommendations made in the FLA report. Should the Assembly approve this ordinance, salaries will be Kodiak Island Borough Page 32 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH AGENDA STATEMENT MAY 15, 2014 ASSEMBLY REGULAR MEETING ,11 increased back to the beginning of FY2013 which becan on July 1, 2013.The cost to implement these pay increases will be split between various funds. The GENERAL FUND (general government fund paid for through taxes)includes approximately 30 positions). The 5 positions in the project's office and portions of positions in the EF Department will be funded primarily through CAPITAL PROJECT GRANTS. The ENTERPRISE FUNDS will pay for increases for the 3 positions over at KFRC and the 6 positipns associated with the operation and management of the LANDFILL. One position will be funded through the LAND MANAGEMENT FUND, and the FIRE CHIEF position will be funded through the budget of FIRE PROTECTION AREA#1. The results of this comprehensive effort will serve the Borough well in attracting and retaining employees who work hard for the Borough. Having long-term employees is a cost savings to the Borough. Losing institutional knowledge is expensive and troublesome, as is having to train new employees on a regular basis. Lastly, adoption of this ordinance will affect those positions NOT covered by the Collective Bargaining Contract immediatley. Implementation of salary increases will occur for those who are members of the IBEW only after the Assembly approves the negotiated contract with the union. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2014-16. Kodiak Island Borough Page 33 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empi... AGENDA ITEM #9.B. Introduced by: Borough Manager I Requested by: Borough Manager 2 Drafted by: Borough Manager 3 Introduced: 05/01/2014 Amended: 05/01/2014 4 Public Heanng: 05/15/2014 5 Adopted: 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2014-16 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 10 BOROUGH ADOPTING AND IMPLEMENTING A NEW EMPLOYEE II CLASSIFICATION AND COMPENSATION PLAN, REVISING 12 SECTIONS OF THE PERSONNEL MANUAL, AND UPDATING 13 POSITION DESCRIPTIONS 14 15 WHEREAS, the Kodiak Island Borough Assembly recognizes that personnel rules and 16 regulations must be amended from time to time to replace obsolete provisions, amend job 17 descriptions and develop new salary placement procedures; and 18 19 WHEREAS, it has been over thirty years since an employee classification and 20 compensation study has been performed; and 21 22 WHEREAS, the adopted Borough 2013-2017 Strategic Plan identifies as a goal of the 23 Assembly to conduct a review of the employee salary scale every five(5)years;and 24 25 WHEREAS, it is desirous and beneficial for the Kodiak Island Borough to attract quality 26 applicants and retain professional KIB employees; and 27 28 WHEREAS, the Kodiak Island Borough Assembly accepted a Classification and 29 Compensation report by Fox-Lawson and Associates, at their May 16,2013 meeting; and 30 31 WHEREAS, the following amendments to the KIB Personnel Manual and changes to job 32 descriptions have been discussed and reviewed by the Personnel Advisory Board (PAB) 33 at their regular meetings of May 15, 2013, August 7, 2013 and March 5, 2014, and the 34 PAB unanimously recommended,by resolution, approval of the changes to the Assembly. 35 36 NOW,THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 37 BOROUGH THAT: 38 39 Section 1: This ordinance is of a general and permanent nature and shall become a 40 part of the Kodiak Island Borough Code of Ordinances. 41 42 43 Kodiak Island Borough,Alaska Ordinance No. FY2014-16 Page 1 of 2 Page 34 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. 44 Section 2: Amendments and revisions to the KIB Personnel Manual as identified in 45 Exhibit A (Chapter 3, Position Classification, Chapter 4, Hiring and 46 Advancement, KID Class Titles and Pay Ranges, Schedule of Pay Rates), 47 and Job descriptions (Class Specifications) are hereby adopted and 48 implemented. 49 50 Section 3: If a current employee is in a position where the salary of the new schedule 51 is lower than the current schedule then they will remain on the current 52 schedule of pay rates and continue to receive step increases as approved 53 during the annual evaluation process. If at any time while an employee 54 progresses through the steps the salary of the new schedule is higher than 55 the current schedule the employee will be moved to the new schedule. 56 57 Section 4: If a position, during the re-evaluation period, is graded to a higher level of 58 pay, that position will be placed on the new salary schedule based on their 59 relative position on the old scale. 60 61 Section 5: Changes identified in Exhibit A and to the job descriptions (class 62 specifications)will be implemented for non-bargaining unit employees upon 63 adoption of this ordinance and become effective January 1, 2014. 64 65 Section 6: Changes identified in Exhibit A and to the job descriptions (class 66 specifications) will be implemented for bargaining unit employees upon 67 completion of union contract negotiations and approval of the contract by 68 the Borough Assembly. Implementation becomes effective January 1, 2014 69 contingent upon union contract approved prior to June 30,2014. 70 71 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 72 THIS DAY OF 2014 73 74 KODIAK ISLAND BOROUGH 75 76 77 78 Jerrol Friend, Borough Mayor 79 80 ATTEST: 81 82 83 84 Nova M.Javier, MMC,Borough Clerk Kodiak Island Borough,Alaska Ordinance No,FY2014-16 Page 2 of 2 • Page 35 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. Rata - KODIAK ISLAND BOROUGH a Office of the Manager r£5�.:£pW 1 {� +rr;+,r.."t-;iI"��-2 Bud Cassidy,Borough Manager MEMORANDUM DATE: February 17,2014 TO: Personnel Board Members FROM: QOL-Bud Cassidy,Borough Mana_y,' SUB): -'IV\ Item for the Personnel Advisory Board Meeting-March 5,2014 Re: Changes in the Kodiak Island Borough Personnel Manual I. INTRODUCTION At the August 7, 2013 meeting of the Personnel Advisory Board (PAR) the Board reviewed proposed PAB resolution FY2014-01 recommending changes to the Borough's Personnel Manual based on a classification and compensation study performed by Fox Lawson and Associates(FLA).The Board took no action after taking comments from employees who were in attendance.The Board recommended to the Manager that communication between management and employees over the proposed changes should continue. As a result of this suggestion, employees were asked to draft end submit specific questions stating their concerns. These Qquestions were answered (See the August 20, 2013.Q&A document produced by FLA and 4! provided in your packet). Three additional staff meetings were held that also included teleconferences with representatives of FLA. Employees posed questions during these teleconferences which were responded to.1 am ready to move forward with this process by again presenting a(revised)resolution to the board for your review and action. II. PAB's AUTHORITY AND ACTION REQUESTED AT THIS MEETING The action requested of the PAB is to approve Resolution FY2014-0I recommending to the Borough Assembly approval of changes to the Borough's Personnel Manual and Implementation of the new employee Classification Plan,including a new Salary Placement Schedule and Salary Schedule. The PAB's role is described in Section 203 of the Borough Personnel Manual that states: The Personnel Board will receive all recommendations concerting additions, revisions or deletions to/from the Borough Personnel Policies and Procedures Manual. In addition, they may formulate their own recommendations concerning the Borough Personnel Policy. These recommendations should have input front the Borough Manager prior to action. The Assembly will consider these recommendations,and if approved as presented or approved in amended form by ordinance will become permanent addition. revisions or deletions saffron' the Borough Personnel Policy. • Section 203(G)also identifies a role for the board.It states that you have the responsibility and authority to: Personnel Advisory Board-March 5,2014 Regular Meeting Page 1 Page 36 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empi... AGENDA ITEM #9.B. Review job descriptions as prepared by the Borough administration and submitted by the Borough Manager for the proposes of determining placement in a pay range using the saltily placement process adopted by the Assembly. l Any changes by the PAB to the personnel manual are recommendations to the Assembly and Witt be in the form of a resolution approved by the PAB. III. FOX LAWSON AND ASSOCIATES COMPENSATION STUDY FLA was contracted to perform a compensation and benefits study for the Kodiak Island Borough.Such an organization-wide study had not been performed for Borough employees since the 1980's.Changes to job descriptions and job placement on the salary schedule have occurred in the past as department heads have individually come before the PAB and requested changes for their employees. Not all department directors were as diligent as others. This has led to inequalities where some positions have come before the PAB a number of times, and job descriptions and salary placement have changed while other positions and their placement on the salary schedule have changed little if at all. It is time for a systemic review of Borough employees'wages and benefits. This review is identified in the 2014 Borough's Strategic Plan to be performed on a five(5)year basis(B. General Administration and Finance Goals and Objective,Objective 14(b)). It is this response to the Borough Assembly's strategic plan item that an RFP was advertised and Fox Lawson&Associates was chosen to perform this analysis.FLA was selected over other firms to do this work because they have experience not only in Alaska,but around the United States and for both public and private entities. The FLA report found that the way that the Borough presently classifies employees and places them on the salary schedule is outdated.Basing a salary classification scheme on criteria such as "years of education" or "years of experience" or "number of employees supervised" then assigning points based on that criteria has become obsolete and is being used less and less by the private and public sectors.The up-to-date method recommended by FLA is to pay employees a competitive wage for the jobs they perform based on their level of decision making, and the position's value to the Kodiak Island Borough. The foundation of the FLA methodology is to compare the compensation and benefit package of KM employees to like or similar public sector jobs throughout the state of Alaska and in the region. FLA also reviews positions from an "internal equity" or how positions within an organization compare with each otter.Many positions are grouped together based on their level of decision making and responsibilities. Under FLA methodology, new job descriptions(called "classification specifications" by FLA) are created.They are broadly written to be flexible in nature to support the changing needs of the organisation,but at the same time capture the essential duties of each position,Current job descriptions have become too individual in nature,based at times on the talents of the person in the job or previously in the job and not based on the overall decision making of that position. The FLA study has developed new job classifications(descriptions)based on the essential duties of the position and not on every task that a position performs. The FLA approach also consolidates existing jobs into fewer categories. In essence,this approach addresses the question �. of whether decisions and responsibilities made by accountants, planners and project managers Personnel Advisory Board—March 5,2014 Regular Meeting Page 2 Page 37 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. are really that much different from each other. The FLA approach reasons that they are not. These broad job classifications are produced to better provide market comparisons of pay and benefits with other government organizations. 0 Finally each jab is assigned a Decision Band Method (DBM) rating and placed on the salary schedule.The bands represent a level of decision making. You will see that many jobs in differing departmenis_have identical DBM ratings. This is because, as described above, their level of decision making is similar.And if that is the case shouldn't an Accountant(DBM C-42) be compensated the same as a Planner(DBM C-42)or Project Manager(DBM C-42)?The FLA methodology has determined that the type and level of work as well as the kinds of decisions made by these dissimilar positions are in fact similar therefore they should be compensates similarly. IV, CHANCES IN THE PERSONNEL MANUAL Included in your packet ore the following changes to the personnel manual (see appendix A), they include: 1. Changes to the Personnel Manual(Chapters 3 K 4); 2. Changes to the Class Titles and Pay Ranges Schedule; 3. Changes in Appendix A(Salary Schedule);and 4. Changes in the job descriptions creating new classification specifications. Chapter 3•Position Classification Chapter 3 addresses the Classification Plan explaining how positions are placed on the salary schedule.Instead of a point system,the Decision Band Method's Alphanumeric system is used, These ratings are again derived based on the type and level of work performed. Specifically, Chapter 3 will be amended by replacing the current salary placement process with the Decision Band Method and eliminating the "point system"of rating and ranking positions then assigning the position to the salary schedule. Chapter 4—Hiring and Advancement Chapter 4 changes are limited to §412 and 416, by deleting the figures"2.570"and"2-1124x" respectively.This reflects the fact that the interval between the steps will be changing from 2.5% to 3.5%(except between Step A and Step B),and could change again in the future. The increase of a 1%between intervals is due to the desire to keep the identical number of steps found in the current salary schedule(up to Step M) but also to meet the recommended 50% salary spread between the first step(Step A)and the last step(Step NI). Kodiak Island Borough Class Titles and Pay Ranges This schedule identifies each position's former job title and corresponding new job classification and new DBM rating. Methodology to Demonstrate Changes in the Code in keeping with Borough protocol to better identify changes to the Code the following is done: a. Proposed deletions to the Personnel Manual are made in Red and have also been sidelines h. Proposed additions to the Personnel Manual are in Blue 0 V. IMPLEMENTATION/APPEAL PROCESS Personnel Advisory Board-March 5,2014 Regular Meeting Page 3 Page 38 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. It will be argued by some that this is not a perfect system and it is not.But what is understood is that the contractor Fox Lawson has experience around the United States and in Alaska to provide the Borough with an objective review of the organization's salary and benefits and a determination of whether they are competitive with the market.That is a valuable exercise since the Borough competes with the rest of Alaska for key positions and we would strive to attract talent and retain employees. Should there be perceived injustices in how an employee's DBM has been determined, an "appeal process"will be implemented with the adoption and implementation of this effort.Those employees requesting that their new job classification be reviewed will start by providing a statement about why the assigned classification is not appropriate and identifying what it is about the classification(minimum qualifications,knowledge or skills?)that were not fairly rated.It is recommended that the employee suggest which classification rating is more appropriate and why.An employee will take this information to their supervisor or department head for review(it was the department heads and supervisors who worked with the employees in developing the list of essential duties).The supervisor provides comments and forwards to the department head for concurrence and on to the Manager who will present it to the Personnel Advisory Board. VI, CONCLUSION The Board's powers and duties are found in the KID Personnel Manual Section 203.The Board's role is to receive recommendations from Borough Manager about additions, revisions or deletions to the KIB Manual and make a recommendation to the Assembly on the changes. Staff has contracted with FLA to review salaries and benefits of Borough employees.This effort was performed because of the concern that employees'salaries and benefits had not been looked at for almost 30 years and that they may be out of sync with the job market and be detrimental in attracting talent to the island. Having the Borough's wage and benefit structure reviewed an a regular basis is important in order to provide a compensation package to employees that is both competitive in nature to attract talented workers to Kodiak Island as well as to retain employees who choose to work for the Kodiak Island Borough. Personnel Advisory Board-March 5,2014 Regular Meeting Page 4 Page 39 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empi... AGENDA ITEM #9.B. Total Salary(including salary increases and longevity pay) (April 23,2014 Salary Longevity Total Employee Increase Increase Increase 1 526,953. 0 51,347.65 528,300.65 2 51,310.00 $65.50 $1,375.50 3 5561.00 $0.00 5561.00 4 $2,774.00 $0.00 $2,774.00 5 $12,187.00 $0.00 512,187.00 6 $15,872.00 $0.00 $15,872.00 7 $3,828.00 $0.00 $3,828.00 8 $25,102.00 $0.00 $25,102.00 9 $1,847.00 $184.70 $2,031.70 10 $9,779.00 $0.00 $9,779.00 11 $15,018.00 $0.00 $15,018.00 12 $5,362.00 $268.10 $5,630.10 13 54.00 $0.00 $4.00 14 $5,517.00 $0.00 $5,517.00 15 57,902.00 $0.00 57,902.00 16 $10,998.00 $0.00 $10,998.00 17 $30,794.00 $4,619.10 $350413.10 18 $187.00 $0.00 $187.00 19 555.00 50.00 $55.00 20 $2,248.00 $0.00 $2,248.00 21 $2,916.00 $0.00 $2,916.00 22 $3,828.00 $0.00 $3,828.00 23 $10,636.00 $1,063.60 $11,699.60 24 $7,837.00 $783.70 $8,620.70 25 $2,574.00 $0.00 $2,574.00 26 $1,885.00 $188.50 $2,073.50 27 $9,737.00 $0.00 59,737.00 28 57,221.00 $361.05 $7,582.05 29 511,614.00 $580.70 $12,194.70 Annual Cost $236,546.00 $9,462.60 $246,008.60 Total Employees 43 %getting an increase 67% Monthly cost $20,501 Page 40 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.8. . . .(SS£ee£? AT mk{ i t N2kSTaT EN . \ OR$iNa CE' Fl y2o i • PEA o Eft aNl «a G$ . + \ m7 &¢7as;r i rbviiiirigiaTiesodvettbewto b syrT� f GtE ƒ $A4 ƒ E $k » $0,Els # ASS/RET S)) $eo4o2YA+oi . \ fcMmn Cae tn§e+n dA i I e me @mnao k¥5wo, (qet A+/ ^ e 41 of Ordinance No. FY2014-16 Ad sand Implementing a New mm. AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH ^A'+. AGENDA STATEMENT . 4µ APRIL 3, 2014 _,), S. ASSEMBLY REGULAR MEETING ev., 4 TITLE: Ordinance No. FY2014-16 Adopting and Implementing a New Employee Classification and Compensation Plan, Revising Sections of the Personnel Manual, and Updating Position Descriptions, ORIGINATOR: Bud Cassidy FISCAL IMPACT: Yes FUNDS AVAILABLE: Yes Account Number: Various Amount Budgeted: $177,000 SUMMARY STATEMENT: The Assembly"accepted"the Fox Lawson&Associates(FLA)Compensation and Benefits Final Report at the May 16,2013 meeting. Implementing the conclusions arrived at in the report was not recommended(see the May 16,2013 Assembly by Agenda Statement)or approved by the Assembly because of the need for the Borough's Personnel Advisory Board (PAB)to review and approve needed changes to the Personnel Manual required to implement the recommendations made in the study. At their March 5,2014 meeting,the PAB unanimously approved the changes to the Personnel Manual(See Personnel Advisory Board packet and signed resolution).The March 5 meeting was the third meeting held by the PAB to discuss the FLA recommendations and changes to the Personnel Manual. Changing the Personnel Manual to implement the recommendations of the FLA study means a number of things. It first and foremost develops a new employee classification system that determines how a position is placed on the salary scale. It arrives at a salary based on the "type and level"of decisions made and importance of the job to the organization.That is a different method than was formerly used.That former"point system"method placed a position on the salary schedule based on requirements like: minimum experience required for the job, the educational and licensing requirements for the job etc..The FLA methodology is market based and is able to compare decisions made by diverse positions in the Borough to answer the question:Are decisions made by Accountants any different than those made by a Planner or by a Project Manager?And if the decisions are the same"type and level"shouldn't these positions be paid similarly? Though this ordinance focuses on salary,current negotiations with the union are focusing on particular benefits. You will be hearing more about this in the near future. The FY 14 budget included$177,000 to implement the compensation recommendations made in the FLA report.Should the Assembly approve this ordinance,salaries will be increased back to the beginning of FY2013 which becan on July 1,2013.The cost to implement these pay increases will be split between various funds.The GENERAL FUND (general government fund paid for through taxes)includes approximately 30 positions).The 5 positions in the project's office and portions of positions in the EF Department will be funded primarily through CAPITAL PROJECT GRANTS,The ENTERPRISE FUNDS will pay for increases for the 3 positions over at KFRC and the 6 positipns associated with the operation Kodiak Island Borough Page 42 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH . n� AGENDA STATEMENT �. a� APRIL 3,2014 a„),." ;` ASSEMBLY REGULAR MEETING �r. and management of the LANDFILL.One position will be funded through the LAND MANAGEMENT FUND, and the FIRE CHIEF position will be funded through the budget of FIRE PROTECTION AREA#1. The results of this comprehensive effort will serve the Borough well in attracting and retaining employees who work hard for the Borough. Having long-term employees is a cost savings to the Borough. Losing institutional knowledge is expensive and troublesome, as is having to train new employees on a regular basis. Lastly, adoption of this ordinance will affect those positions NOT covered by the Collective Bargaining Contract immediatley. Implementation of salary increases will occur for those who are members of the IBEW only after the Assembly approves the negotiated contract with the union. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2014-16 in first reading to advance to public hearing at the next meeting of the Assembly. Kodiak Island Borough Page 43 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. introduced by: Manager Cassidy Requested by: Manager Cassidy Drafted by, Manager Cassidy Introduced: 04(032014 Public Hearing'' 4 Adapted 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2014-16 R 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 10 BOROUGH ADOPTING AND IMPLEMENTING A NEW EMPLOYEE II CLASSIFICATION AND COMPENSATION PLAN, REVISING I'_ SECTIONS OF THE PERSONNEL MANUAL, AND UPDATING 13 POSITION DESCRIPTIONS 14 13 WHEREAS, the Kodiak Island Borough Assembly recognizes that personnel rules and 16 regulations must be amended from time to time to replace obsolete provisions,amend job 17 descriptions and develop new salary placement procedures; and 18 19 WHEREAS, it has been over thirty years since an employee classification and 20 compensation study has been performed:and 21 22 WHEREAS, the adopted Borough 2013-2017 Strategic Plan identifies as a goal of the 23 Assembly to conduct a review of the employee salary scale every five(5)years;and 24 25 WHEREAS,it is desirous and beneficial for the Kodiak Island Borough to attract quality 26 applicants and retain professional KIB employees;and 27 28 WHEREAS, the Kodiak Island Borough Assembly accepted a Classification and 29 Compensation report by Fox-Lawson and Associates,at their May 16,2013 meeting;and 30 31 WHEREAS, the following amendments to the KIB Personnel Manual and changes to job descriptions have been discussed and reviewed by the Personnel Advisory Board (PAB) 33 at their regular meetings of May 15,2013,August 7, 2013 and March 5, 2014, and the 34 PAB unanimously recommended,by resolution,approval of the changes to the Assembly. 35 36 NOW,THEREFORE,BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 37 BOROUGH THAT: 38 39 Section 1: This ordinance is of a general and permanent nature and shall become a 40 part of the Kodiak Island Borough Code of Ordinances. 41 47 43 Kodiak Island Borough,Alaska Ordinance No.FY2014-16 Page 1 of 2 Page 44 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B, 44 Section 2: Amendments and revisions to the KIB Personnel Manual as identified in 45 Exhibit A (Chapter 3, Position Classification, Chapter 4, Hiring and 46 Advancement, KIB Class Titles and Pay Ranges, Schedule of Pay Rates), 47 and Job descriptions (Class Specifications) are hereby adopted and 48 implemented. 49 50 Section 3: If a current employee is in a position where the salary of the new schedule 51 is lower than the current schedule then they will remain on the current 52 schedule of pay rates and continue to receive step increases as approved 53 during the annual evaluation process. If at any time while an employee 54 progresses through the steps the salary of the new schedule is higher than 55 the current schedule the employee will be moved to the new schedule. 56 57 Section 4 If a position,during the re-evaluation period,is graded to a higher level of 58 pay,that position will be placed on the new salary schedule based on their 59 relative position on the old scale. 60 61 Section 5: Changes identified in Exhibit A and to the job descriptions (class specifications)will be implemented for non-bargaining unit employees upon 63 adoption of this ordinance and become effective July 1,2013. 64 65 Section 6: Changes Identified in Exhibit A and to the job descriptions (class 66 specifications) will be implemented for bargaining unit employees upon 67 completion of union contract negotiations and approval of the contract by 68 the Borough Assembly. Implementation becomes effective July 1, 2013 69 contingent upon union contract approved prior to June 30,2014. 70 7t ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 72 THIS DAY OF 2014 73 74 KODIAK ISLAND BOROUGH 75 76 77 78 Jerrol Friend,Borough Mayor 79 80 ATTEST: 81 82 83 84 Nova M.Javier,MMC,Borough Clerk Kodiak Island Borough,Alaska Ordinance No-FY2014-16 Page 2 of 2 Page 45 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empi... AGENDA ITEM #9.B. Exhibit 'A' CHAPTER 3 POSITION CLASSIFICATION Section 301 DESCRIPTION The Classification Plan is the result of the process of analyzing job position descriptions ' :.:• - ' - requiremenES to determine the proper salary range placement on the salary schedule. Each position in the Classification Plan shall be designated by the-desedptive-title broad job classifications and defined by a salary range placement. All salary range placements will he made using the Assembly approved salary range placement process. 302 PURPOSE The Classification Plan provides the basic structure for salary placement on the salary schedule and permits the consideration of pay policy based on the value of the position to the organization and the decision-making requirements of the position.in ...-- The purpose of the Classification Plan is to provide a system of standardized titles and common job language and is critical to the effective administration of personnel activities, such as: • A. Manpower planning and budget. B. Establishing job tasks and minimum qualifications. C. Establishing fair and equitable pay. D. Developing training programs. E. Determining proper classification for new or additional positions. F. Developing valid selection and recruitment programs. G. Establishing appropriate career lines. 303 ADMINISTRATION AND DEVELOPMENT The Borough Manager shall have the authority for the overall administration of the Classification Plan. Department heads, key staff, employees and other technical resources as appropriate shall be consulted in developing the Classification Plan. 304 POSITION DESCRIPTIONS Position descriptions shall be reviewed annually or at regular intervals—two(2)to three(3)years—depending on upward or downward market movement.with-sash . When a new position is proposed or an existing position is proposed to be amended, the department head shall provide a written position description as well as a determination of the value of the position to the organization and the decision-making requirements of the position,to the Borough Manager,who shall analyze :.:: - :..: ':'.::- =, : the position deseriptien to assure that it reflects the tasks that are needed to meet the goals and objectives of the Kodiak Island Borough. Upon the Manager's approval of the position description, it shall be reviewed for proper placement on the salary schedule. The Manager will recommend any new or revised salary range placement enwhat9.1998 a-I Page 46 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. to the Personnel Board. . . . - _.- • .. .. . --The$-ABEak t... i. a.. - .. : -in•-tvr44ing—The Kodiak Island Borough reserves the right to change or revise job duties as the need arises. A position description does not constitute a written or implied contract of employment. Section 305 MAINTENANCE OF THE CLASSIFICATION PLAN The Borough Manager shall periodically review the entire Classification Plan or any pan thereof.efl-#tis-ewfrinitie' . : 4. :--, , _. eeetheeieterested-peety. The purpose of such review shall be: A. To ascertain whether or not the position descriptions accurately reflect the value of the position to the organization;the level of decision-making;any change in the market rate for the positions;or changes in internal equity among all positions. B. To determine the accuracy of salary range placement. C. To assure that positions are properly classified. The Borough Manager shall recommend to the Borough Personnel Board changes needed in the salary range placement process to keep it up to date. Revisions to the salary range placement process must be approved by the Assembly. 306 REORGANIZATION OF DEPARTMENT Whenever a reorganization of a department, or action of the Borough Assembly causes the duties type and level of work of a position to change, or a position appears to have been incorrectly allocated, the department head shall revise the position description and provide the new description to the Borough Manager for approval. A job analysis process will be done to determine the DBM rating (reference Section 308). The Manager will then recommend a salary range placement to the Personnel Board for approval. Reclassification shall not be used to avoid the provisions of the personnel rules dealing with layoffs, demotions, promotions,or dismissals. 307 SALARY SCHEDULE The Borough Manager shall be responsible for the development of a salary schedule (Appendix A)through analysis of cost of Ruing labor factors,prevailing rate of pay in both public and private industry and other pertinent factors. Any proposed changes to the salary schedule such as cost of living labor or other adjustments shall be submitted to the Assembly as part of the annual budget ordinance for adoption. 308 SALARY RANGE PLACEMENT PROCESS The salary range placement process shall be based on the principle of pay equity. The objectives of the placement process shall be to: A. Provide an appropriate salary structure to recruit and retain competent employees. B. Provide appropriate pay incentives for high employee productivity. Oc1M319,1998 r Page 47 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM#9.13. feetarsae: B. Thomlot' -. ::: : ..:. C. The minimum o B— bey^' ^ zds-fez�eeoh-pesi iea: 1 posit w Each position description shall be reviewed in each of the above criteria using the Decision BandTM Method in which: • The value of a job should reflect the importance of the job to the organization. • The importance of a job is directly related to the decision-making requirements of the job. • Decision-making is common to all jobs. • Decision-making is measurable, Using the Decision BandTm Method: • DBM ratings address internal equity and supports development of pay structures. • Decision bands within DBM include: – Band F–Top Level Policy Decisions – Band E–Programming Decisions – Band D–Interpretive Decisions – Band C–Process Decisions – Band B–Operational Decisions – Band A–Defined Decisions • Bands are further subdivided into "grades" based on leadership responsibilities and "subgrades" based on areas such as difficulty and complexity. DBM Step I–Bands Band A Band B Band C Band D Band E Band F defined operational process interpretive programming policy Determine Determines Selects Interprets Plans Organization manner how and appropriate programs strategies, scope, and speed when to process to into programs direction to perform perform accomplish operational and allocates and goals defined steps of operations plans and resources to steps of an processes of programs deploys meet goals operation resources Oci.c,19.1498 3.3 Page 48 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. • DBM Step 2—Grade puttioiity. I 1 �.�Tstructurzh'. - Sapiehtial Authority', .Authority Respon3i6ihty : (ACCOUntabllity' Ad4isability +Informability DBM Step 3—Subgrade lob bi ficuky Primary Criteria - 'Duty -n—a •__.oury>.. Is affected by: Cnniplerity ,oCsurience' iNumberof-i Th rsit of''. Dui`y Percent of Is determined by ioutles. Dunes Frequency''' Time Ocio&r 19.1998 3-1 Page 49 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.8. DBM Step 3—Structure BAND GRADE SU8GRADE 11—Coordinating/Supervisory 2(5) 1(4) F-Policy 3 10-Non-coordinating 2 1 9—Coordinating/Supervisory 2(5) 1(4) E-Programming 3 8-Non-coordinating 2 1 2(5) Top Leadership 7—Coordinating/Supervisory 1(4) D-Interpretive 3 6-Non-coordinating 2 1 2(5) Mid—Mgmt 5—Coordinating/Supervisory 1(4) C•Process 3 4-Non-coordinating 2 1 3—Coordinating/Supervisory 2(5) 1(4) Staff Roles B-Operational 3 2-Non-coordinating 2 1 3 1—Non-coordinating 2 A-Defined 1 3 0-Non-coordinating 2 1 October 19.1995 3 5 Page 50 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. • (I) ('3) (3) (4) (5) (6) (7) e e• Ex p. Req. Supv. Org. Daily Tamil None 0 00 Y5 00 HS. 1 lyr . • e . A.A. 8 2yr 6 35 8 11.4331 20 30--)4042030 • - PhD 20 Syri IS 00-18-74) 19 21 7.5 22 21 8.0 2.5 27 8.5 28 30 9.0 31 33 9.5 31 36 10.0 37 39 10.5 40 12 11.0 • • 43 15 11.5 46 48 12.0 49 51 12.5 52 51 13.0 55 57 13.5 58 60 11.0 61 63 11.5 61 66 15.0 67-69-144 70 72 16.0 73 75 16.5 76 78 17.0 79 81 17.5 82 81 18.0 85 87 18.5 88-90-1944 91 93 19.5 94 96 20.0 97 99 20.5 100 102 21.0 103 105 21.5 106 108 22.0 409 I 1 1 22.5 112 111 23.0 115 117 23.5 418 120 21.0 121 123 21.5 Chlobn 19.MA 319 ... Page 51 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. X21 126 25.0 1227 129 25,5 130 112 26.0 133 135 26.5 136 138 27.0 139 111 275 (Amber 19,I'M 3.7 Page 52 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. 412 TEMPORARY ASSIGNMENTS At the discretion of the Manager, an employee may be assigned to some of the duties created by an employee who is temporarily absent from their position. If this re-assignment is made for more than founeen(14)calendar days,the employee shall be compensated at the higher rate of pay. If the employee's pay rate is higher than or the same as Step A of the position to be filled temporarily,the employee shall be paid at the next higher step(2-5QT3 above hislher current rate of pay. 413 EMPLOYEE TRANSFERS Any regular Borough employee shall have the right to request and may be considered for a voluntary transfer for a specific job. Any transfer request shall be made in writing and delivered to the Personnel Office. Regular employees may be allowed to transfer or request a change of assignment prior to filling a vacancy with a new hire. When an employee is transferred from one position to another with a common pay range,the rate of pay shall remain the same. When an employee transfers from one position to another having a lower pay range, the rate of pay shall remain the same unless it exceeds the maximum step in the new range. If the current rate of pay exceeds the maximum step in the new range,the rate of pay will be the maximum step in the new range. If the employee's current rate of pay falls within the range of the lower pay range,the pay shall remain the same and will be placed on the proper step of the new lower pay range. The employee's anniversary date shall change to the effective date of the transfer. Any employee who transfers shall be given a reasonable period,not to exceed ninety (90)calendar days,to become acquainted with the job and to demonstrate ability to fill the job satisfactorily. The supervisor shall prepare a written performance evaluation on day eighty (80) of the evaluation period and will review this evaluation with the employee before day ninety(90). If during the evaluation period the employee demonstrates unsatisfactory ability for the job.the employee shall be returned to the employee's former job without loss of seniority and with no recourse to the grievance/arbitration procedure. The employee may opt to return to the former position within the ninety(90)calendar days. In this event,the rate of pay and anniversary date shall return to be the some as before the transfer. 414 PROBATIONARY PERIOD All new regular employees shall serve a six (6) month probationary period. Any employee terminated under this provision shall have no recourse to the grievance procedure. All benefits and seniority credits shall accrue during the probationary period. Time served as a temporary employee shall count towards the probationary period if the employee is subsequently hired into the same position as a regular employee,provided there has been no break in service greater than 60 days. October 19.1998 4.5 Page 53 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM#9.B. 415 EVALUATION The Borough and employees endorse written evaluation of all employees by supervisors for the purpose of evaluating the employees'strengths and weaknesses in their job performance. The written evaluation shall include a rating and comment on each of the position duties described in the job description and the completion of the Kodiak Island Borough Performance Evaluation Report (see sample forms in Appendix B-Forms Section). The overall rating on the form shall be determined by the rater as the best judgment of the overall performance of the individual. This rating is not a numerical average of the individual factors. Each employee shall be evaluated at least once per year a minimum of thirty(30) days prior to their anniversary date. in the event an employee receives an unsatisfactory rating in any category of their evaluation,a personal conference will be held with the employee by the appropriate supervisor,in which his/her problems and suggestions for eliminating these problems are discussed. A written plan of improvement shall be implemented addressing the specific areas that resulted in the unsatisfactory evaluation giving specific instructions for improvement and date the employee will next be evaluated for improvement. Detailed written records of all such conferences will be maintained. The supervisor shall re-evaluate the employee in writing when the improvements have been made but in no event later than sixty (60)calendar days following the unsatisfactory rating. A supervisor who has given his/her notice of termination of employment shall be required to provide current evaluations, prior to termination, on all employees not evaluated within the last thirty(30)days. 416 PROMOTION All other things being equal,it shall be the policy of the Kodiak Island Borough to promote from within the ranks of the Borough employees. If two applicants are equally qualified, the Borough will select the most senior. When an employee is promoted from one position to another having it higher pay range, the employee shall receive an increase of one pay step(2 1128M,or the minimum rate of the higher pay range,whichever is greater. If the employee's current rate of pay falls within the range of the higher pay range,the pay shall be adjusted to the next higher pay step in the new position's range in order to be equal to a one step increase above the current pay rate. The employee's anniversary date shall change to the effective date of promotion. The employee shall be eligible for a one step pay increase after completing six months of overall satisfactory performance. Any employee who is promoted shall be given a reasonable period, not to exceed ninety (90) calendar days, to become acquainted with the job and to demonstrate ability to fill the job satisfactorily. The supervisor shall prepare a written performance evaluation on day eighty(80)of the evaluation period and will review this evaluation with the employee before day ninety (90) (see sample Forms in Appendix 13 - Forms Section). If during the evaluation period the employee demonstrates unsatisfactory ability for the job,the employee shall be returned to the employee's former job without loss of seniority and with no recourse to the grievance/arbitration procedure. The employee may opt to return to the former position within the ninety (90)calendar days. In this event, the rate of pay and anniversary date shall return to be the same as before the promotion. Octobx 19,1998 4-0 Page 54 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS TITLES AND PAY RANGES ASSESSING WORKING TITLE CLASSIFICATION TITLE PAY RANGE Assessor Director 24,0 E82 Property Appraiser Lead Appraiser C42 Property Appraiser Appraiser 49,0 C41 Appraiser Technician Appraise?Technician 44,0 022 Assessment Clerk It Administrative Support Assistant -324 B21 A-_cssnscnt C.CiRnt crk 1 -40,9 CLERK'S OFFICE i''P. Borough Clerk ,c+'.• Director 230 E81 Deputy Clerk Administrative Support Specialist. 44,5 B23 Assistant Clerk Administrative Support Assistant +.31:0 B21 COMMUNITY DEVELOPMENT Community Development DirectoF > _ . Director 24,0 E82 Associate Planner/LRP '` ' Planner 20.5 C42 Associate Planner/ENE ..',Planner 303 C42 Code Enforcement Officer Code Enforcement Officer 48-5 824 Secretarylll Administrative Support Assistant 4470 B21 ENGINEERING&FACILITIES ,..., : Engineering'&'Facilities Director Director 259 E83 Solid Waste Manager/Environmental Manager 23,0 061 %;Specialist. Project Manager/Inspector Projects Manager 24,5 C42 Maintenance Coordinator Maintenance Administrator 203 C42 Solid Waste Baler/Landfill Supe°rinsor Baler Supervisor 493 B32 Construction Inspctor/Engineer Projects Inspector 20,0 B24 Maintenance Engineer'KFRC Maintenance Specialist 499 624 Project Projects Inspector 20,0 624 Projects Assistant Projects Assistant 4475 B23 Baler Operator II Senior Baler Operator 473 B23 Maintenance Mechanic Maintenance Specialist 479 B22 Baler Operator I Baler Operator 439 B22 Secretary Ill Administrative Support Assistant 449 B21 Interpretive Specialist/Receptionist- Administrative Support Assistant 403 B21 KFRC Page 55 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM#9.B. FINANCE DEPARTMENT WORKING TITLE CLASSIFICATION TITLE PAY RANGE Finance Director Director 244 E83 General Accountant Fiscal Analyst 204 C42 Revenue Accountant Fiscal Analyst_ 20,5 C42 Accounting Technician/Accounts Fiscal Technician 458 B23 Payable Accounting Technician/Payroll Fiscal Technician 4-50 823 Secretary Ill Administrative Support Assistant 4-tO 821 Cashier ;tiFlical Assistant 44,0 Al2 MANAGEMENT INFORMATION SYSTEMS T• - f'a"` NC; 23.5 IT Supervisor IT Administr3t66t, 20.3 C52 Programmer/Analyst :' IT Analyst' '498 C42 GIS Analyst? IT Analyst '4408 C42 PC Network Technician Il'; ..- '+'^„ IT Technician 430 822 PC Network Technician l'F, °:;;SIT Technician 44.5 A13 y,. MANAGER'S OFFICE Boro"ugh Manager 7 ,. " Manager Contract Resource Management OffiEer _Tr" Management Specialist 24,6 C43 Human Resources Officer/Executive. Management Analyst 484 C42 ;:.x-. `Assistant Granf'WriteFfSpaclai P7ojects °=1 Management Analyst 470 C41 Support upport ., "�lT ti -,.,s SERVICE DISTRICTS 'v??. ., Firithief Manager 224 061 S, Page 56 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.8. Appendix A Salary Schedule Page 57 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... 0 a. 5' co 0 CD Z 0 T i N 0 A Kodiak Island Borough rn Schedule of Pay Rates • 0D„ A 8 C D E F G H I J K L M 0 i All Annual 32,190 32,995 34,150 35,345 36,582 37,862 39,187 40,559 41,979 43,448 44,969 46,543 48,172 Hourly 15.48 15.86 16.42 16.99 17.59 18.20 18.84 19.50 20.18 20.89 21.62 22.38 23.16 (0 01 Al? Annual 37,019 37,944 39,272 40,647 42,070 43,542 45,066 46,643 48,276 49,966 51,715 53,525 55,398 a Hourly 17.80 18.24 18.88 19.54 20.23 20.93 21.67 22.42 23.21 24.02 24.86 25.73 26.63 CL An Annual 40,721 41,739 43,200 44,712 46,277 47,897 49,573 51,308 53,104 54,963 56,887 58,878 60,939 Hourly 19.58 20.07 20.77 21.50 22.25 23.03 23.83 24.67 25.53 26.42 27.35 28.31 29.30 3 (D 821 Annual 42,757 43,826 45,360 46,948 48.591 50,292 52,052 53,874 55,760 57,712 59,732 61,823 63,987 =. Hourly 20.56 21.07 21.81 22.57 23.36 24.18 25.03 25.90 26.81 27.75 28.72 29.72 30.76 5 (0 822 Annual 44,895 46,017 47,628 49,295 51,020 52,806 54,654 56,567 58,547 60,596 62,717 64,912 67,184 Z Hourly 21.58 22.12 22.90 23.70 24.53 25.39 26.28 27.20 28.15 29.13 30.15 31.21 32.30 . CD 823 Annual 47,139 48,317 50,008 51,758 53,570 55,445 57,386 59,395 61,474 63,626 65,853 68,158 70,544 M i Hourly 22.66 23.23 24.04 24.88 25.75 26.66 27.59 28.56 29.55 30.59 31.66 32.77 33.92 3 • 824/831 Annual 49,496 50.733 52.509 54,347 56,249 58,218 60,256 62,365 64,548 66,807 69.145 71,565 74,070 ' Hourly 23.80 24.39 25.24 26.13 27.04 27.99 28.97 29.98 31.03 32.12 33.24 34.41 35.61 825/032 Annual 51,971 53,270 55,134 57,064 59,061 61,128 63,267 65,481 67,773 70,145 72,600 75,141 77,771 Hourly 24.99 25.61 26.51 27.43 28.39 29.39 30.42 31.48 32.58 33.72 34.90 36.13 37.39 C41 Annual 54,570 55,934 57,892 59,918 62,015 64,186 66,433 68,758 71,165 73,656 76,234 78,902 81,664 Hourly 26.24 26.89 27.83 28.81 29.81 30.86 31.94 33.06 34.21 35.41 36.65 37.93 39.26 C42 Annual 57,298 58,730 60,786 62,914 65,116 67,395 69,754 72,195 74,722 77,337 80,044 82,846 85,746 Hourly 27.55 28.24 29.22 30.25 31.31 32.40 33.54 34.71 35.92 37.18 38.48 39.83 41.22 ^^n cu Y! N co C43 Annual 60,163 61,667 63,825 66,059 68,371 70,764 73,241 75,804 78,457 81,203 84,045 86,987 90,032 m oo 7 Hourly 28.92 29.65 30.69 31.76 32.87 34.02 35.21 36.44 37.72 39.04 40.41 41,82 43.28 I Z 0 10 ta (a Effective July 1,2013 1 Co _ J m 50 to 0 a) (9 z 0 m N A Kodiak Island Borough Schedule of Pay Rates CD OI, A a C 0 E F G H I 1 K I M -a € F (p 4 C44/C51 Annual 63,111 64,750 67,016 69,362 71,790 74,303 76,904 79,596 82,382 85,265 88,249 91,338 94,535 i 0l Hourly 30.37 31.13 32.22 33.35 34.51 35.72 36.97 38.27 39.61 40.99 42.43 43.91 45.45 0 d C45/C52 Annual 63,171 64,750 67,016 69,362 71,790 74,303 76,904 79,596 82,382 85,265 88,249 91,338 94,535 3 Hourly 30.37 31.13 32.22 33.35 34.51 35.72 36.97 38.27 39.61 40.99 42.43 43.91 45.45 (D 061 Annual 69,646 71,387 73,886 76,472 79,149 81,919 84,786 87,754 90,825 94,004 97,294 100,699 104,223 I N a Hourly 33.48 34.32 35.52 36.77 38.05 39.38 40.76 42.19 43.67 45.19 46.78 48.41 50.11 1 5 1 D62 Annual 73,129 74,957 77,580 80,295 83,105 86,014 89,024 92,140 95,365 98,703 102,158 105,734 109,435 CO 0) Hourly 35.16 36.04 37.30 38.60 39.95 41.35 42.80 44.30 45.85 47.45 49.11 50.83 52.61 Z (0 063 Annual 76,785 78,705 81,460 84,311 87,262 90,316. 93,477 96,749 100,135 103,640 107,267 111,021 114,907 * Hourly 36.92 37.84 39.16 40.53 41,95 43.42 44.94 46.51 48.14 49.83 51.57 53.38 55.24 m 3 I E81 Annual 80,624 82,640 85,532 88,526 91,624 94,831 98,150 101,585 105,140 108,820 112,629 116,571 120,651 I a Hourly 38.76 39.73 41.12 42.55 44.05 45.59 47.19 48.84 50.55 52.32 54.15 56.04 58.01 f E82 Annual 84,656 86,772 89,809 92,952 96,205 99,572 103,057 106,664 110,397 114,261 118,260 122,399 126,683 I Hourly 40,70 41.72 43.18 44.69 46.25 47.87 49.55 51.28 53.08 54.93 56.86 58.85 60.91 f 683 Annual 88,888 91,110 94,299 97,599 101,015 104,551 108,210 111,997 115.917 119,974 124,173 128,519 133,017 Hourly 42.73 43.80 45.34 46.92 48.56 50.25 52.02 53.84 55.73 57.68 59.70 61.79 63.95 { I n m co G) ni (7t Z 4 O W ENerriue July 1,2013 co v 3 03 0 o. v 0 CD z 0 m Kodiak Island Borough N Schedule of Pay Hales a i COLA 2.1000%EFFECTIVE DATE 111!2012 03 a A O 2,50 A 37,528 37.878 3]649 34.490 35,353 36.237 37,142 39071 39,023 39,998 40.998 42.023 43,074 '0 11 15.3980 15.7026 16.1774 16.5919 1049905 17,4714 178508 193032 18.7009 19,7300 19.7107 70.20]1 207080 7,50 A 32,829 33049 34490 35.353 30,737 37747 38,071 30.073 30.998 49,998 42023 43.074 44,150 (j] 'H 152830 16.1774 165519 16,9365 17.4214 174568 18.3032 117509 19.2300 197197 20.7033 20.7088 21.22E2 800 A 33.649 34,490 35,353 241.237 27,142 38,1171 39,023 34,998 40,998 42,073 43,074 44,150 45.255 Q H 14,1724 155819 159865 24214 125508 163032 18,7009 19,2300 197107 20,2033 247000 21.2262 277070 840 A 34,495 35,353 36,237 37,142 38,071 39.073 39,998 40,998 42.023 43,074 44,150 45.255 46,356 14 165619 169955 174214 17.8568 18,3012 16.7609 192300 147907 20.2033 20.7085 212202 21.7570 22.3008 (15 900 A 36.553 36.737 37,142 38.071 39,023 30,948 40,990 42,023 43.074 44,150 45255 46,386 47,545 3 II 109965 17.4214 178568 103012 10.7509 19.2300 19,7107 203033 207086 21,2202 217570 223000 22.0504 990 A 36,237 37.142 38,071 39,073 39,995 40,998 42,023 43,074 44,150 45,255 41380 47.545 40,734 H 174219 17.0568 183032 183609 191300 197107 202033 20.7086 21,2262 217570 22.3008 22,8584 234299 (0 1000 A 37,142 39071 39,023 39,998 40,998 42,023 43,074 44,150 45,253 46,306 41,595 40,734 49,953 C H 17.0566 10,3032 18](09 19.2300 107107 20,2033 20,1016 272262 21,2510 22,3060 22.8504 234299 24.0151 10.50 A 18,071 39,023 39,995 40,990 42,023 43,074 44,150 45.255 46,386 4,545 40,734 49,953 51,201 H 183032 187609 19.2300 19.7107 202033 207086 213262 21,7570 22.3008 22.8564 234299 24,0157 246161 11.00 A 39,023 39,900 40,998 42.023 43,074 44,150 45,255 46,386 47,445 48,734 49953 51,201 52.482 m II 187609 19.2300 197107 202033 20.7006 213262 217570 22.3008 228504 234239 240157 24,6161 252316 3 14 50 A 39,996 40.998 42.023 43,074 44,150 45,255 46,306 47,645 48,734 49,953 51,201 52,482 5,793 II 192300 19.7107 202033 207066 21,2262 21.7570 22,3008 228504 214299 24.0157 246161 25.2316 25,8622 1200 A 40.998 42.023 43,074 44,150 45,255 48.886 47.345 48,734 49,953 57,101 52,482 53,793 55,138 1 M 19.7107 202033 20.7080 21.2262 21,7570 223008 22,8584 33.4299 240157 246161 252310 25,8622 26,5080 12.50 A 42,023 43,974 44.150 43,255 46,385 47,545 48.734 49.953 51.201 52,482 53.713 55,138 56,517 H 202033 20.7006 21.2262 217570 27.3008 22.8504 714299 240157 246161 252316 15.8622 2655088 211716 1320011 43.074 14260 45575 2,306 28549 34234 49,953 4.6161 4.23858 51622 Sage 7.1717 57,930 H 250708(. 21.2262 217170 223038 228",$4 SS 4299 240151 246)61 21.13(9 21,#x22 265988 271716 27.0508 13.50 A 44,150 45,255 46,386 47.545 40,734 49,953 51,201 52.482 53,793 56138 55.517 57,930 59.378 H 21.2262 21,7570 223000 228584 234299 24,9157 246161 752316 25.8622 20.5088 27.1716 270508 28,5471 1490 A 45,255 46,306 47.545 48,734 49,953 61,201 52,482 53.793 55,135 09,517 57.030 51370 60,862 4 21.7570 22.3008 228584 734799 74.9157 24.6161 . 252310 758822 265000 27.1716 27.6505 20.5411 29.2007 03 1960 A 46,356 47.045 40.734 49,953 57,701 52.487 53,793 55.138 50,587 57,930 59.378 60,862 62.384 0 11 223908 220584 234299 240157 24.5191 25.2318 250522 205058 771716 77,800 2B5471 29.7602 299923 Fryy .1 19) ,11 EBec8ve 102013 Page 1 b Co y w n 50 CD AGENDA ITEM #9.8. R7 R.n S^ 8� 8' P^ cri wn R R es R a PP, 28 x s R a5 q ° 1n o.a s^ R P.P €P RU e4 ew A 8: R NR R eg R 2'7 28 82 d'S R8 FE rci 2E ER oil A °a 'a R 'A R "8 „ _ ' Pm Pr. oP H8 ,%_ ^$ "F 8A x� " $� RS RR hSry n n 22 R n R R PP te PE o ffi S4 e P $ c"8 P88 & ES LL n R 8r R n 88 2R 2A 8 "N R 22 PA R w R R R SN R R 88 "R SR SR R Pa R o R (91 n R R 8� R R n R 28 ; 8a 8F4 28 PA ml :F al Py am a,°P $ ARP • R R R R R n R n R sq SR n R 88 • n R n R n 28 Rn F A n R R '8 R R U < n R n R ink 8n R ,. 8P "£ SA R <x <I <x <2 <I <2 <2 <2 <2 <2 Cr <2 <2 <2 <2 C „ h 8 8 8 2 8 A 8 $ 8 8 8 8. 8 Page 61 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. F . o > 8r P< a a =h a _„ p8 _„ g En nn El Ri AF RD Ci % RA a =$ El �8 24te q Pi PT 44 Ag :2,14 Fg DE DE D2 FE e a a P4 PA c Ft 3i -; -m ^'-3 Fg ;Yi ^i DE S> mg S". i 8C _„S . E _y m8 42 _„ ER gr - �a mr E^ R ^ g88 CCa am a En 7n ?a a EA x° mi 'Os VI rR kr 4 4 u N m� 28 8: . 8: a .gyp , 8e -. R$ -r -h _h C . =y g4 88 Re a 88 88 ^ 80 .8 YfYi o 4A 4 24 P84 P Pi PA PT � ar 42 7n 42 4 RQ ;ry gg mN P8 88 EP a8 R° 8: . P: Pi 8d _„ n4; E; Ss E1 all '2r m &5 Am .gn fn ER 0 'R iye EE EE RE a 8d 88 a $S a; .-., U „ 48 4A n q > 8: P; Pi e v . S' m �� < 4 RD F4-fix 4 ^A ax ¢x cx <r <Z Gx - ax cx <x as Kx S 8 S S 8 8� S 8 2 8� 8 8 A 8 8 8 8 8 n ry N 8 8 ty 8 8 r 8 Page 62 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. Job Descriptions Page 63 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. . KODIAK ISLAND BOROUGH CLASS SPECIFICATION Administrative Support Assistant CLASS SERIES BANDIGRADE/SUBGRADE FLSA STATUS Administrative Support B21 Non-Exempt • CLASS SUMMARY: This class is the first level in a two level Administrative Support series. Incumbents are responsible for providing routine office support,assisting the public in person and over the phone, preparing a variety of correspondence and reports, processing accounts payables and/or receivables, preparing meeting minutes, purchasing office supplies, maintaining records, conducting routine research,and schedulin• and coordinalinr meetings and/or s.ecial events. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities;specific position TIME assignments will vary depending on the needs of the department. Responds to inquiries and requests for information from staff and/or from the Daily general public. Researches and retrieves information and/or documents and 25% provides responses to customers. Receives and/or processes documents. Maintains and updates records,files, — Daily • indexes and other documentation. Provides records management according to 25% records retention procedures. Provides administrative support of assigned area by attending meetings, Daily gathering information,and preparing correspondence,meeting agendas, 25% information packets,meeting minutes,public notices,maps and/or other related materials. Maintains calendars,schedules meetings,coordinates meeting spaces,and Weekly makes travel arrangements. 10% Processes accounts payable,receivable,and/or purchase order documents. Weekly Maintains and requests replacement of supply inventory. 5% Updates and administers websile information related to assigned area;processes Varies advertising,posting of public information,and other related activities. 0–5% Performs other duties of a similar nature and level as assigned. As Required GS ap Fox Lawson&Associates • El nnm d Cal I ap n&d'l 5mss.,lrc Page 64 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Administrative Support Assistant POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: Positions assigned to Assessment may be responsible for: • Updating and maintaining property records,ownership transfers and address changes; • Providing property value assessment information to the public and staff; • Assisting with completing applications for exemption programs. Positions assigned to Borough Clerk's Office may be responsible for: • Performing administrative support duties for the Borough Mayor,Assembly and other governing bodies; • Providing public information and records to the public and staff; • Administering and updating the Assembly and Borough Clerk's website information; • Providing administrative assistance with State and focal elections. Positions assigned to Interpretive Guidance may be responsible for: • Facilitating and hosting interpretive presentations for school groups and general public; • Collecting and providing information to public on local marine environment and points of interest; • Handling merchandise sales and fee collections. TRAINING AND EXPERIENCE: High School Diploma or GED and 3 years of office or customer service experience;or,an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: • State of Alaska Driver's License. KNOWLEDGE OF: • Modern office procedures and methods; • Applicable public meeting practices and procedures; • Data entry techniques; • Customer service principles; • Basic bookkeeping practices; • Basic mathematical concepts; • Modern office equipment. 2 Fox Lawson&Associates Page 65 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.8. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Administrative Support Assistant _ — SKILL IN: -`-_ • Providing customer service; • Maintaining records and files: • Preparing documents and correspondence; • Handling confidential information according to procedure; • Utilizing a computer and relevant software applications; • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public,etc.sufficient to exchange or convey information and to receive work direction. ADA AND OTHER REQUIREMENTS: Positions in this class typically require: climbing, stooping, kneeling, crouching, reaching, standing, waking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions. Light Work:Exerting up to 20 pounds of force occasionally,and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects, It the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. Incumbents may be subjected to fumes,odors, dusts, gases,poor ventilation,extreme temperatures, intense noises and travel, NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson&Associates LLC(BS) Date: (12/12) 3 CA Fox Lawson&Associates Owed GJ14a7B...M1, Page 66 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Administrative Support Specialist CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS Administrative Support 823 Non-Exempt CLASS SUMMARY: This class is the second level in a two level Administrative Support series devoted to advanced administrative support for an assigned department or function. Incumbents perform administration of an assigned function or program, inform and train employees on policies and procedures, provide elevated and/or more complex customer service, conduct research, and serve as a re.resentative of a department. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities;specific position TIME assignments will vary depending on the needs of the department. Prepares and edits correspondence,reports,applications,agendas,meeting Daily minutes and meeting-related documentation. Notarizes and attests documents. 30% Distributes materials to appropriate individuals,boards and committees. Responds to public and staff inquiries. Researches archived materials and Daily provides information. Resolves issues and/or refers to appropriate resource. 10% Maintains and updates records,files,codes,indices and/or other documentation Weekly according to schedules and in compliance with operating procedures. 10% Coordinates and facilitates the archiving and/or destruction of records according to records retention policies and requirements. Receives,reviews,processes and distributes forms,documents,applications, Weekly ordinances,resolutions and/or other related correspondence materials. 10% Schedules and coordinates meetings and travel arrangements. Coordinates Weekly meeting space and other resource requirements. 10% Assists with the public notification of official activities and meetings. Weekly 10% Provides guidance and assistance in interpreting procedures and processes. Daily 5% Participates in the administration of municipal and state elections. Annually 10% Performs other duties of a similar nature and level as assigned. As Required e)raw(Lawson&Associates Page 67 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. • KODIAK ISLAND BOROUGH CLASS SPECIFICATION Administrative Support Specialist TRAINING AND EXPERIENCE: Associate's Degree and 3 years of administrative support experience in assigned functional area;or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: • State of Alaska Driver's License. Preferred Licensing/Certifications: • Municipal Clerk Certification. KNOWLEDGE OF: • Applicable Federal,state and local laws,codes,regulations and/or ordinances; • Modem office procedures and administrative support methods; • Customer service principles; • Mathematical concepts; • Research methods; • Records management principles; • Modern office equipment. SKILL IN: • Interpreting and applying applicable laws,codes,regulations and standards; • Providing customer service; • Record and file management; • Preparing documents and correspondence; • Researching information; • Managing time and prioritizing work activities; • Utilizing a computer and relevant software applications; • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public,etc.sufficient to exchange or convey information and to receive work direction. 2 GAFox Lawson&Assaciatcs Page 68 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Administrative Support Specialist ADA AND OTHER REQUIREMENTS: Positions in this class typically require: stooping, crouching, reaching, pulling, lifting, fingering, grasping,talking,hearing,seeing and repetitive motions. Light Work:Exerting up to 20 pounds of force occasionally,and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work, Incumbents may be subjected to travel. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson&Associates LLC(SS) Date: (12/12) 3 ea Fox Lawson s.Associates Um„mdGIWvB.r.lnSmm.i.�. Page 69 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. • KODIAK ISLAND BOROUGH CLASS SPECIFICATION Appraiser Technician CLASS SERIES BANDIGRADE/SUBGRADE FLSA STATUS Appraisal B22 Non-Exempt CLASS SUMMARY: This class is the first level in a two level Appraisal series. Incumbents are responsible for performing inspections of real and personal property and entering results of inspections into applicable computer database. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the care areas of responsibilities;specific position TIME assignments will vary depending on the needs of the department, Researches data and provides compilation of real and personal property field Daily review information. Prepares and edits reports. 20% Maintains and enters data in automated appraisal system related to real or Weekly personal property details. 20% Responds to customer property inquiries by providing information and assistance. Weekly Assists with the property returns,exemption applications and information related 5% to property assets and depreciation. Performs field inspections of real and personal property. Verifies properly Monthly measurements and property improvements. Collects information related to 20% property attributes to assist in appraisals. Assists taxpayers in the review of property assessment valuation. Researches Monthly and provides sales and inspection information. Enters authorized valuation 5% adjustments as required. Prepares board materials for annual review. Reviews and processes personal Annually property returns. 15% Researches and maintains account data of vessels and aircraft personal Annually property. Processes personal property filing forms. 5% Performs other duties of a similar nature and level as assigned. As Required ob Fox Liwson&Associates u.,,e,d C w.n,.e,..+i s..;..1 w Page 70 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.8. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Appraiser Technician I TRAINING AND EXPERIENCE: High School Diploma or GED and 3 years of real estate or related legal experience;or,an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: • State of Alaska Driver's License. KNOWLEDGE OF: • General assessment and appraisal concepts; • General construction methods; • Data collection and research methods; • Government public processes; • Mathematical concepts; • Modern office equipment, SKILL IN: • Providing customer service; • Collecting field property measurements and assessments; • Gathering and entering relevant assessment data; • Utilizing a computer and relevant software applications; • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public,etc.sufficient to exchange or convey information and to receive work direction. ADA AND OTHER REQUIREMENTS: Positions in this class typically require: climbing, balancing, stooping, standing, walking, lifting, fingering,grasping,talking,hearing,seeing and repetitive motions. Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently,and/or up to 10 pounds of force constantly to move objects, Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, poor ventilation, chemicals, oils, blood and other bodily fluids, extreme temperatures,travel and environmental conditions such as disruptive people,imminent danger,and a threatens •environment. °,p Fox Lawson&Associates Lrn'w d G2*.,&Rlu S m.,Inc • Page 71 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empi... AGENDA ITEM #9.8. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Appraiser Technician NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson&Associates LLC(BS) Date: (12/12) 3 faFox Lawson&Associates Omuon A CJlapkr Bm+a Srvaxa Irr. Page 72 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Emp1... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Appraiser CLASS SERIES BAND/GRADEISUBGRADE FLSA STATUS Appraisal W v C41—C42 Exempt CLASS SUMMARY: This class is the second level in a two level Appraisal series. Incumbents are responsible for serving as a lead to lower level appraisal staff, creating parcels, processing plats, evaluating parcel exemption requests, preparing intermediate level valuation models, and performing inspections of real and personal property. ESSENTIAL DUTIE�y: PERCENT OF This class specification represents only the core areas of responsibilities:specific position TIME assignments will vary depending on the needs of the department. Leads and/or performs field inspections of real and personal property. Measures, Monthly photographs and values property for value taxation purposes. 30% Performs research and identifies areas requiring assessment. Plans for Monthly transportation modes and assigns assessment activities to lower level appraisal 20% staff. Compiles,classifies,documents and reviews assessment data. Evaluates and Monthly maintains exemption accounts. Prepares notices,briefs and annual reports. 20% Researches plat documents. Identifies and creates new properties and property Monthly accounts. Enters and maintains assessment data. 5% Gathers data and prepares models for use in automated systems to assist in Annually valuation assessment. 10% Responds to taxpayer inquiries. Reviews and evaluates assessment data, Annually explains valuation techniques and results,and determines it adjustments are 5% warranted. Performs other duties of a similar nature and level as assigned. ^^^� As Required G Fox Lawson s Associates •Mn a�aM Snd,,4rvm.lrc Page 73 of 387 Ordinance No. FY2014-16 Adopting and implementing a New EmpI... AGENDA ITEM #9.2. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Appraiser POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: Positions assigned to Property Appraiser Lead may be responsible for: • Supervising,assigning,and monitoring workload of Property Appraiser,Appraiser Technician, and Assessment Clerk; • Annual evaluations; • Coordinating stall time with Assessor for special projects; • Annual reporting to State Assessor for determination of full and true value and revenue sharing; • Tracking and administering staff training program to ensure proper training of all aspects of the assessment process. TRAINING AND EXPERIENCE: High School Diploma or GED,supplemented by 120 hours of assessment coursework,and 4 years of real and personal property appraisal experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: • State of Alaska Driver's License; • State of Alaska Certified Assessor Certification; • Level I Appraiser Program Certificate or Candidacy into Program, KNOWLEDGE OF: • Applicable Federal,state and local laws,codes,regulations and/or ordinances; • Property mapping and appraisal methods; • Property inspection,assessment and valuation methods and practices; • Construction methods; • Research methods; • Mathematical concepts; • Government public processes; • Modern office equipment. 2 i Gbfox Lawson&Associates .Dwc cdGil&MHmc+Snon Page 74 of 387 Ordinance No. FY2014-16 Adopting and implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Appraiser SKILL IN: • Interpreting and applying applicable laws,codes,regulations and standards; • Leading work activities; • Researching data and interpreting results; • Performing mathematical calculations; • Providing customer service; • Utilizing a computer and relevant software applications; • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public,etc.sufficient to exchange or convey information and to receive work direction. ADA AND OTHER REQUIREMENTS: Positions in this class typically require: climbing, balancing, stooping, standing, walking, lifting, fingering,grasping,talking,hearing,seeing and repetitive motions. Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently,and/or up to 10 pounds of force constantly to move objects. Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, poor ventilation, chemicals, oils, blood and other bodily fluids, extreme temperatures,travel and environmental conditions such as disruptive people, imminent danger,and a threatening environment._.W,u NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson&Associates LLG(BS) Date: (12/12) 3 e✓Fox Lawson s Associates U..aLr d Glbaln&nth%VIu,1w Page 75 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM#9.13. • KODIAK ISLAND BOROUGH CLASS SPECIFICATION Code Enforcement Officer CLASS SERIES BANDJGRADEJSUBGRADE FLSA STATUS Code Enforcement B24 Non-Exempt CLASS SUMMARY: This class is a standalone classification in the Code Enforcement series. Incumbents are responsible for enforcing Federal, state and local codes related to zoning, land use and/or other applicable codes through routine patrols and on-site inspections and investigations. Incumbents identify code violations,provide education to the public,and issue warnings,notices,and citations to ensure compliance with established codes. Incumbents work with citizens,property owners, and business owners to resolve violations. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities;specific position TIME assignments will vary depending on the needs of the department. Performs routine vehicle and loot patrols of road systems and properly to identify Daily code violations or safety hazards. Determines patrol routes,monitors problem 30% areas and anticipates potential violations,impact and response. Researches and interprets applicable code,ordinances and regulations to identify Daily and determine nature of violations and corrective action required. 25% Maintain and update information records related to inspections and violations. Daily Prepares reports and presentations related to code enforcement activity,updates 15% and for education purposes. Provides information and educates public and development community on Daily applicable property and development code requirements. 10% Receives inquiries and investigates issues raised by public and staff. Initiates Daily actions to correct violations,issues notices and citations or refers issues to 5% appropriate agencies or resources. Develops code enforcement schedules,procedures and recommends code - Weekly enforcement strategies and abatement methods. 5% Performs other duties of a similar nature and level as assigned. As Required Gab Fox Lawson a Associates D...,w of caiwh.kxn„scwt,.. Page 76 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Code Enforcement Officer TRAINING AND EXPERIENCE: Associate's Degree and 4 years of land use or law enforcement experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: • State of Alaska Driver's License; • 10 Hour OSHA Certification; • HAZWOPER Certification. KNOWLEDGE OF: • Applicable Federal,state and local laws,codes,regulations and/or ordinances; • Mathematical concepts; • Investigation techniques; • Hazardous materials implications; • Modern office equipment. SKILL IN: • Interpreting and applying applicable laws,codes,regulations and standards; • Performing mathematical calculations; • Providing customer service; • Observing and investigating; • Utilizing a computer and relevant software applications; • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public,etc.sufficient to exchange or convey information and to receive work direction. 2 GS Fox Lawson&Associates .om d Carat,e.«w s,..:n,.Inc Page 77 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM#9.8. • . KODIAK ISLAND BOROUGH CLASS SPECIFICATION Code Enforcement Officer ADA AND OTHER REQUIREMENTS: Positions in this class typically require: climbing,balancing, stooping, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions. Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently,and/or up to 20 pounds of forces constantly to move objects. Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, poor ventilation, chemicals, oils, blood and other bodily fluids, extreme temperatures, inadequate lighting, intense noises, travel and environmental conditions such as disru.tive people,imminent daffier,and a threatening environment. NOTE The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson&Associates LLC(BS) Date: (12/12) � 3 6�4)Fox Lawson 6iI.Associates :a.,!,,x Page 78 of 387 Ordinance No, FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Fiscal Assistant CLASS SERIES BANDIGRADEtSURGRADE FLSA STATUS Fiscal Al2 Non-Exempt CLASS SUMMARY: _._..... ..p.rr...........e.... This class is the first level in a three level Fiscal series. Incumbents process cash transactions, receive checks and monies and make change, perform data entry, prepare routine account letters and reports, and reconcile cash drawer. Incumbents are also responsible for customer service by providing information,answering telephone,and performing other related activities. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities;specific position TIME assignments will vary depending on the needs of the department. Receives checks and monies. Enters and processes payment transactions. Daily Makes and issues change to customers. 30% Organizes,maintains and reconciles daily cash receipt records. Prepares benk Daily deposits. 10% Responds to inquiries and provides information and service to customers or Daily directs inquiry to appropriate resource. 10% Generates cash receipt reports and enters/updates account information. Daily 10% • Reviews and reconciles-dash receipt accounts. Monthly 10% _�_._..e.""' Reviews and prepares payment transactions. Monthly 5% Reviews account information and Identifies past due accounts. Prepares and Quarterly mails routine account correspondence and past due notices. 20% Performs other duties of a similar nature and level as assigned. As Required 61)For Lawson a Associara .u.x.x,,d raw0+. Page 79 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empi... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Fiscal Assistant TRAINING AND EXPERIENCE: High School Diploma or GED and 1 year of customer service and cash handling experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: • State of Alaska Drivers License; • Bondable. I KNOWLEDGE OF: • Basic bookkeeping principles; • Basic mathematical concepts; • Data entry methods; • Modern office equipment. SKILL IN: • Performing basic mathematical calculations; • Counting money and making change; • Providing customer service; • Reconciling accounts; • Utilizing a computer and relevant software applications; • Communication,interpersonal skills as applied to interaction with coworkers,supervisor,the general public,etc.sufficient to exchange or convey information and to receive work direction. ADA AND OTHER REQUIREMENTS: Positions in this class typically require:fingering,talking,hearing,seeing and repetitive motions. Light Work:Exerting up to 20 pounds of force occasionally,and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson&Associates LLC(BS) Date: (12/12) 2 eaFox Lawson&Associates .O,.:wdCJ:eeM&mi,Smm:M. Page 80 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New EmpL.. AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Fiscal Technician CLASS SERIES BAND/GRADEtSUBGRADE ELSA STATUS Fiscal 823 Non-Exempt CLASS SUMMARY: This class is the second level in a three level Fiscal series. Incumbents are responsible for performing data entry, processing electronic payments and check runs,preparing routine fiscal reports, reconciling accounts, preparing fiscal forms, processing payroll, and/or processing Invoices and related documents. Responsibilities may include working with highly sensitive and confidential personnel information. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities:specific position TIME assignments will vary depending on the needs of the department. Reviews,maintains and updates data records and information files in preparation Daily for payment processing. Routes invoices,payroll and/or other documents and 40% obtains appropriate payment authorization. Reviews,verities,updates and reconciles account posting information for Daily appropriate expense accounting purposes. 10% Enters data and processes payments. Performs accounts payable and/or payroll Weekly check runs. 20% Prepares and/or generates reports,statements,forms,journal entries and other Weekly fiscal related documents, 10% Provides administrative support in assigned area. Weekly 10% Gathers information,prepares,verifies,maintains and/or processes files or Monthly month-end documents and reports. 5% Performs other duties of a similar nature and levet as assigned. As Required • Fox Lawson&Associzres ay..-;.,dc.rsenMak«m Page 81 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Fiscal Technician POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: Positions assigned to Payroll may be responsible for: • Providing administrative assistance related to benefits and employee information; • Providing support and responding to inquiries regarding pay information, time records and benefits deductions; • Preparing W-2 and tax reporting information; • Preparing accounting information for audits. Positions assigned to Accounts Payable may be responsible for: • Maintaining and auditing W-9 vendor files; • Preparing applicable tax related forms; • Reviewing vendor project contracts and reconciling vendor statements; • Preparing accounting information for audits. TRAINING AND EXPERIENCE: High School Diploma or GED and 3 years of bookkeeping experience;or,an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: • State of Alaska Driver's License. KNOWLEDGE OF: • Applicable Federal,state and local laws,codes,regulations and/or ordinances; • Bookkeeping principles; • Mathematical concepts; • Basic accounting principles; • Automated financial software packages; • Modern office equipment. 2 GO Fox Lawson&Associates •D.&:.dC Laxr B..eMSaeua 4c. Page 82 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.13. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Fiscal Technician SKILL IN: • Interpreting and applying applicable laws,codes,regulations and standards; • Organizing and maintaining records and files; • Working independently; • Handling cash; • Performing mathematical calculations: • Handling sensitive and confidential information; • Timely processing of information in order to meet deadlines; • Providing customer service; • Utilizing a computer and relevant software applications; • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public,etc.sufficient to exchange or convey information and to receive work direction. ADA AND OTHER REQUIREMENTS: Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pulling,lifting,lingering,grasping,feeling,talking,hearing,seeing and repetitive motions, Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift,carry,push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are re.uired onl occasionally and all Other sedentary criteria are met. NOTE: above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson&Associates LLC(ES) Date: (12/12) 3 e)Fox Lawson a Associates D r,a d u o.d..e.,d.s«..,. Page 83 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM#9.B. • KODIAK ISLAND BOROUGH CLASS SPECIFICATION Fiscal Analyst CLASS SERIES BANDIGRADEtSUBGRAD4 FLSA STATUS Fiscal C42 Exempt CLASS SUMMARY: This class is the third level in a three level Fiscal series. Incumbents are responsible for supervising fiscal support staff, analyzing fiscal information, preparing detailed financial reports, processing accounting entries,reconciling accounts and reports,preparing legally required state, Federal and local reports and statements, assisting with annual audit process, overseeing the final posting of journal entries, managing fixed assets, participating in the development and implementation of internal control procedures, managing assigned projects, and assisting with budgets and year-end closings. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities;specific position TIME assignments will vary depending on the needs of the department. Supervises staff to include:prioritizing and assigning work;conducting Daily performance evaluations;ensuring staff is trained;ensuring that employees 20% follow policies and procedures;maintaining a healthy and safe working environment;and,making hiring,termination,and disciplinary recommendations. Plans and oversees the daily operations of the accounts payable,payroll,and/or Daily revenue accounting functions. Reviews,provides guidance and approves daily 20% processing activities ensuring accuracy and compliance with applicable state, federal and local regulations and with generally accepted accounting principles. Responds to inquiries and provides guidance and customer support related to Daily financial accounting procedures and processes. 5% Reviews accounting transactions,oversees posting of and/or posts journal Weekly entries,reconciles and maintains general ledger accounting system. 10% Analyzes,prepares and maintains financial accruals,records,fiscal reports, Monthly schedules,surveys,and financial statements. Recommends and implements 10% internal control procedures. Monitors and reports revenue and expense information and assists in budget Monthly preparation. 10% Reviews Information,calculates and prepares tax documents,publications and Annually other required statements. 5% Prepares audit schedules and assists with providing and maintaining audit Annually information. Assists with year-end closing process. 5% Performs other duties of a similar nature and level as assigned. As Required 6�y ."Fox Lawson a Associaks mM,e,dothaiwe nn,Sr....int Page 84 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Fiscal Analyst TRAINING AND EXPERIENCE: Bachelor's Degree and 3 years of professional level accounting experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Prior supervisory experience preferred. LICENSING/CERTIFICATIONS: • State of Alaska Driver's License. KNOWLEDGE OF: • Applicable Federal,state and local laws,codes,regulations and/or ordinances; • Supervisory principles; • Generally Accepted Accounting Principles; • Audit principles; • Financial management and budgeting principles; • Modern office equipment. SKILL IN: • Supervising and evaluating employees; • Prioritizing and assigning work; • Interpreting and applying applicable laws,codes,regulations and standards; • Time management and work prioritization; • Analyzing,reconciling and reporting information; • Preparing budgets; • Handling sensitive and confidential information; • Providing customer service; • Utilizing a computer and relevant software applications; • Communication,interpersonal skills as applied to interaction with coworkers,supervisor,the general public,etc.sufficient to exchange or convey information and to receive work direction. 2 et Fox Lawson&Associates C4bsf,Berea S'u.,Inc Page 85 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Fiscal Analyst ADA AND OTHER REQUIREMENTS: Positions in this class typically require: crouching, reaching, standing, walking, lifting, fingering, grasping,talking,hearing,seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift,carry,push,pull or otherwise move objects,including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Incumbents may be subjected to travel. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson&Associates LW(RS) Date: (12/12) e)Fox Lawson&Associates u■-m,w c.iud.,&.w,s,.a..Inc Page 86 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM#9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION IT Technician CLASS SERIES BANDIGRADNSUBGRADE ELSA STATUS Information Technology A13-B22 Non-Exempt CLASS SUMMARY: This class is the first level in a three level Information Technology series, Incumbents are responsible for installing, troubleshooting, repairing and maintaining hardware, software and peripheral devices.Incumbents are also responsible for providing first level help desk support to staff. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities;specific position TIME assignments will vary depending on the needs of the department. Monitors requests,assigns priority and provides first level help desk support. Daily Receives and responds to end user questions and requests. Troubleshoots and 40% assists in resolving issues with software,hardware and peripheral equipment. Monitors and maintains network systems to ensure functionality and integrity. Daily 20% Maintains records for computers and assigned users,customer service calls and Daily services performed. 5% Trains employees on processes and procedures of computer usage. Daily 5% Maintains,repairs,upgrades,and sets up computers,peripheral devices, Weekly software applications,and accessories,including printers,keyboards,monitors, 15% telephone/communications systems and/or other related equipment. Evaluates software and hardware requirements and recommends purchases. Weekly Works with vendors and manufacturers in support of purchases,upgrades and 5% equipment repair. Assists with maintaining accurate inventory records. Performs other duties of a similar nature and level as assigned. As Required Fox Lawson s Associates UktndCdatrketchi s..r:..lw Page 87 of 387 Ordinance No. FY2014-16 Adopting and implementing a New Empl... AGENDA ITEM#9.8. KODIAK ISLAND BOROUGH CLASS SPECIFICATION IT Technician TRAINING AND EXPERIENCE: High School Diploma or GED and 1 year of related IT experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATION$: • State of Alaska Drivers License; • Ai Certification preferred. KNOWLEDGE OF: • Personal computer hardware and software; • Basic computer networking principles; • Modern office equipment. -- SKILL IN: • Providing customer service; • Repairing and maintaining personal computers and peripheral equipment; • Troubleshooting technical issues and system connectivity; • Documenting problems and solutions; • Reading and interpreting technical manuals; • Managing time and prioritizing work; • Providing instruction on technological tools; • Utilizing a computer and relevant software applications; • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public,etc.sufficient to exchange or convey information and to receive work direction. ADA AND OTHER REQUIREMENTS: Positions in this class typically require: climbing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions. Light Work:Exerting up to 20 pounds of force occasionally,and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors,dusts,gases,poor ventilation,inadequate lighting,and work space restrictions 2 es fox Lawson a Associates Dymond Clbvl iBrnln Let Inc Page 88 of 387 Ordinance No. P12014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION IT Technician NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson 8 Associates LLC(135) Dale: (12/12) 3 at,Fox Lawson&Associatev athnmetGw,vbc�&x1x kncn.l..c • • Page 89 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. • KODIAK ISLAND BOROUGH CLASS SPECIFICATION IT Analyst CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS Information Technology C42 Exempt CLASS SUMMARY: This class is the second level in a three level Information Technology series. Incumbents are responsible for analyzing networks, systems, data and related items and developing recommendations based on findings; interpreting user needs and recommending solutions; providing advanced troubleshooting of systems; implementing, maintaining and managing assigned systems; producing reports, maps, graphs and related items from information warehouses;and,translating business requirements into technical solutions. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities;specific position TIME assignments will vary depending on the needs of the department. Implements,maintains and manages assigned information systems. Coordinates Daily with designated resources to obtain,process and maintain data. Ensures 20% authorized security access and data security and integrity. Analyzes systems,applications and data needs and recommends and/or plans Weekly and coordinates the implementation of technology solutions. 20% Identifies problems related to systems or technical operations. Researches and Weekly reviews system capabilities and limitations. Troubleshoots complex issues and 20% provides technical guidance,programming or other system related solutions. • Produces and maintains reports,graphs,maps and/or other related information Weekly needs. Assesses reporting information for accuracy and recommends or makes 20% adjustments as needed. Evaluates,recommends and negotiates the purchase of software andlor Weekly equipment. Implements or oversees implementation and testing of new products. 10% Works with vendors to resolve issues and implement solutions. Performs other duties of a similar nature and level as assigned. As Required Cal,Fax Lawson s Associates Onvwnd Caltnher Kam N Scrim Inc Page 90 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION IT Analyst TRAINING AND EXPERIENCE: Bachelor's Degree and 4 years of related experience;or,an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: • State of Alaska Driver's License. Depending on assignment,may require: • MCSE Certification; • CCNA Certification. KNOWLEDGE OF: • Applicable programming languages andfor software in support of assigned systems; • Relevant systems and communications technology; • Database management principles; • Data storage and security methods; • Customer service principles; • Modern office equipment. ....__ SKILL IN: ...�� • Advanced troubleshooting and technical problem solving; • Analyzing work flow and technology needs; • Identifying software and hardware solutions; • IT subject matter expertise; • Project management; • Negotiating and managing purchase contracts; • Providing user support and technical training; • Utilizing a computer and relevant software applications; • Communication,interpersonal skills as applied to interaction with coworkers,supervisor,the general public,etc.sufficient to exchange or convey information and to receive work direction. 2 et Fox Lawson s Associates Gnrm of Catev&+'At'.n+a+.xr Page 91 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. • KODIAK ISLAND BOROUGH CLASS SPECIFICATION IT Analyst ADA AND OTHER REQUIREMENTS: Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing,pulling,lifting,fingering,grasping,talking,hearing,seeing and repetitive motions. Light Work:Exerting up to 20 pounds of force occasionally,and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors,dusts,_gases,poor ventilation and travel. NOTE: The above job description is intended to represent only the key areas of responsibilities: specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson&Associates LLC(BS) Date: (12/12) 3 GI)Fox Lawson&Associates Umwd GlhpFm6-.w?4 S,,. .Ic. Page 92 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. • KODIAK ISLAND BOROUGH CLASS SPECIFICATION IT Administrator CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS Information Technology C52 Exempt CLASS SUMMARY: This class is the third level in a three level Information Technology series. Incumbents are responsible for supervising IT staff,providing technology recommendations on IT related issues, managing service levels and mission critical resources, managing enterprise-wide IT projects, developing short and long-term division plans, performing impact analyses, assisting in the development of the division budget, and managing IT infrastructure. Incumbent has an L enterprise-wide perspective in terms of system integration,standards,and policy. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities;specific position TIME assignments will vary depending on the needs of the department. Supervises staff to include:prioritizing and assigning work;conducting Daily performance evaluations;ensuring staff is trained;ensuring that employees 20% follow policies and procedures;maintaining a healthy and safe working environment;and,making hiring,termination,and disciplinary recommendations. Plans and oversees the daily operations of the information technology function. Daily Monitors the configuration,installation and maintenance of all IT equipment 20% including computers,servers,telephone/communication equipment,networking and data center equipment. Plans,evaluates and reviews the organization's IT infrastructure,processes and Weekly future needs. Authorizes equipment and software purchases. Coordinates and 20% provides the implementation,documentation and maintenance of solutions and best practices, Oversees projects to ensure timely completion and adherence to budget. Weekly Ensures responsive and effective customer service. Provides high level technical 10% support and sources extemal support as needed. Monitors and maintains backup and disaster recovery plans and practices for the Monthly organization. Reviews plans and makes periodic modifications. 10% Collaborates with staff in planning technology resources needed. Develops short Monthly and long-term operational plans. Assists in developing and monitoring the 10% division budget. Performs other duties of a similar nature and level as assigned. As Required �'s �l�'.To1 Fox Lawson s Associates vihmend G,6FM .,S,,'a,Inc Page 93 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. • KODIAK ISLAND BOROUGH CLASS SPECIFICATION IT Administrator TRAINING AND EXPERIENCE: Bachelor's Degree and 6 years of professional level IT experience,including prior lead or supervisory experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: . State of Alaska Driver's License; • MCSE Certification. KNOWLEDGE OF: • Supervisory principles,practices and techniques; • Modern Information technology industry practices; • Relevant systems technology and maintenance principles; • User support practices; . Project management principles and practices; • Database management principles; • Disaster recovery principles; • Modern office equipment. SKILL IN: • Supervising and evaluating employees; • Prioritizing and assigning work; • Evaluating organizational impact and work priorities; • Managing projects; • Identifying,researching and resolving complex technical issues; • Managing contracts and providing vendor relations management; • Monitoring budget; . Providing interdepartmental relations and support; . Interpreting technical documentation; • Utilizing a computer and relevant software applications; • Communication,interpersonal skills as applied to interaction with coworkers,supervisor,the general public,etc.sufficient to exchange or convey information and to receive work direction. 2 fjFox Lawson a Assaciata Page 94 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.13. KODIAK ISLAND BOROUGH CLASS SPECIFICATION IT Administrator ADA AND OTHER REQUIREMENTS: Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing,pulling,lifting,fingering,grasping,talking,hearing,seeing and repetitive motions. Light Work:Exerting up to 20 pounds of force occasionally,and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. Incumbents may be Subjected to inadequate lighting, work space restrictions, intense noises, and travel. --. NOTE: — The above job description is intended to represent only the key areas of responsibilities; specific I position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson&Associates LLC(BS) Date: (12/12) 3 �t Fox Lawson s Associates Page 95 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. • KODIAK ISLAND BOROUGH CLASS SPECIFICATION Baler Operator CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS Landfill Operations B22 Non-Exempt CLASS SUMMARY: This class is the first level in a three level Landfill Operations series. Incumbents are responsible for providing customer service, processing customers, operating heavy equipment, performing equipment maintenance, welding and fabricating parts, disposing of hazardous materials, and maintaining facility grounds,roads and buildings. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities;specific position TIME assignments will vary depending on the needs of the department. Operates a variety of heavy equipment including dump trucks,loaders, Daily bulldozers,excavators,press balers,forklifts and other equipment used in landfill 30% operations. Identifies,removes,processes and packs waste and hazardous materials in support of disposal operations. Maintains landfill premises and prepares for incoming refuse:excavates,loads Daily and hauls cover material;removes debris from disposal site;maintains roads, 25% ditch lines and drainage contours;compacts waste and applies finishing cover. Inspects,maintains and provides repair of heavy equipment hydraulic, Daily pneumatic,mechanical,electrical and/or electronic systems and controls. Repair 15% and maintenance activities may include:checking fuel,oil,and water levels; removing,replacing,adjusting and cleaning defective parts;changing fluids, filters,hoses,belts and other equipment to ensure safe operation. Recovers and processes metals and other materials for recycling. Dismantles, Daily cleans,sorts and grades recyclable materials. 10% Provides customer service by responding to questions,Inspecting incoming loads Daily and directing landfill customers to appropriate disposal locations. Oversees the 5% tipping and disposal of solid waste. Operates weigh scales,identifies contents and determines appropriate fees. Daily Collects payment,distributes receipts and maintains records of fees and loads 5% collected. Performs basic building clean-up and maintenance including general custodial Daily duties. 5% Welds and fabricates metal parts for rebuild of facility equipment as needed. Quarterly 5% Performs other duties of a similar nature and level as assigned. As Required GFox Lawson&Associates a Dm...N Glzpha 9,M,Smm.Irc. Page 96 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Baler Operator TRAINING AND EXPERIENCE: High School Diploma or GED and 2 years of heavy equipment operator and maintenance experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: • State of Alaska Commercial Driver's License(CDL); • State of Alaska Driver's License. KNOWLEDGE OF: • Applicable Federal,state and local laws,codes,regulations and/or ordinances; • Heavy equipment operation and maintenance techniques; • Applicable safety practices and work methods; • Basic mathematical concepts; • Customer service principles; • Modern office equipment. SKILL IN: • Interpreting and applying applicable laws,codes,regulations and standards; • Operating and maintaining applicable heavy equipment; • Adhering to safe work practices; • Interpreting operating and instruction manuals; • Providing customer service; • Performing routine maintenance and repair activities; • Utilizing a computer and relevant software applications; • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public,etc.sufficient to exchange or convey information and to receive work direction. a)Fox Lawson&Associates L4ahnd GilW,n MaM1Smm I.�. Page 97 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.8. • KODIAK ISLAND BOROUGH CLASS SPECIFICATION Baler Operator ADA AND OTHER REQUIREMENTS: Positions in this class typically require: climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions. Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently,and/or up to 20 pounds of forces constantly to move objects. Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, poor ventilation, chemicals, oils, blood and other bodily fluids, extreme temperatures, inadequate lighting, work space restrictions, intense noises and environmental conditions such as disru+five eople,imminent danger,and a threatening environment. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson&Associates LLC(BS) IDate: (12/12) } (3)Fox Lawson&Associates Dam.of Glyph.&Mn Smm.to Page 98 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.8. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Senior Baler Operator n CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS Landfill Operations 823 Non-Exempt CLASS SUMMARY: This class is the second level in a three level Landfill Operations series. Incumbents are responsible for serving as a lead to Baler Operators,performing water sampling,monitoring gas levels, performing refrigerant recovery, providing customer service, processing customers, operating heavy equipment, performing equipment maintenance,welding and fabricating parts, disposing of hazardous materials,and maintaining facility grounds,roads and buildings. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities;specific position TIME assignments will vary depending on the needs of the department. Serving in a lead capacity,monitors sate operational activities and Daily maintains/prepares Iandfiii premises for incoming refuse. Performs or assigns 15% and leads activities including:excavation,loading and hauling of cover material; removing debris from disposal site;maintaining roads,ditch lines and drainage contours;compacting waste and applying finishing cover. Provides lead supervision of and/or operates a variety of heavy equipment Daily including dump trucks,loaders,bulldozers,excavators,press balers,forklifts and 15% other equipment used in landfill operations. Identifies,removes,processes and packs waste and hazardous materials in support of disposal operations. Operates weigh scales,identifies contents and determines appropriate fees. Daily Collects payment,distributes receipts and maintains records of fees and loads 15% collected. Provides customer service by responding to questions,inspecting incoming loads Daily and directing landfill customers to appropriate disposal locations. Oversees the 10% tipping and disposal of solid waste. Inspects,troubleshoots,maintains and provides repair of heavy equipment Daily hydraulic,pneumatic,mechanical,electrical and/or electronic systems and 10% controls. Repair and maintenance activities may include:checking fuel,oil,and water levels;removing,replacing,adjusting and cleaning defective parts; changing fluids,filters,hoses,belts and other equipment to ensure safe operation, Performs basic building clean-up and identifies and/or provides minor building Daily repair and grounds keeping maintenance. 10% Identifies material to be combusted and maintains and operates incinerator and Weekly oil heaters. 5% SFox Lawson&Associates ,mraw,.CU,nk a,.w Smut ts, Page 99 of 387 Ordinance No, FY2014-16 Adopting and Implementing a New Empl,.. AGENDA ITEM #9.B. • KODIAK ISLAND BOROUGH CLASS SPECIFICATION Senior Baler Operator ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities;specific position TIME assignments will vary depending on the needs of the department. Performs groundwater sampling and monitors gas levels for the maintenance of Quarterly treatment and drain systems. 5% Performs other duties of a similar nature and level as assigned. As Required TRAINING AND EXPERIENCE: High School Diploma or GED and 3 years of heavy equipment operator experience,including 1 year of landfill baler experience and journeyman level hydraulic maintenance and repair experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: • State of Alaska Commercial Driver's License(CDL); • • Slate of Alaska Driver's License; • 40 Hour HazWoper Certification; • Forklift Certification. KNOWLEDGE OF: • Applicable Federal,state and local laws,codes,regulations and/or ordinances; • Heavy equipment operation and maintenance techniques; • Applicable safety practices and work methods; • Journeyman level hydraulic maintenance and repair; • Chemical and water monitoring and sampling techniques; • Lead worker principles and practices; • Basic mathematical concepts; • Customer service principles; • Modern office equipment. 2 GPFox Lawson x Associates D„u.,a CWb•hn Ba.,S:,w`.Mc Page 100 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Senior Baler Operator SKILL IN: • Interpreting and applying applicable laws,codes,regulations and standards; • Leading and assigning work activities; • Identifying appropriate work methods and equipment requirements; • Operating and maintaining applicable heavy equipment; • Adhering to safe work practices; • Interpreting operating and instruction manuals; • Providing customer service; • Performing routine maintenance and repair activities; • Sampling and monitoring water and chemical levels; • Utilizing a computer and relevant software applications; • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public,etc.sufficient to exchange or convey information and to receive work direction. ADA AND OTHER REQUIREMENTS: Positions in this class typically require: climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions. Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently,and/or up to 20 pounds of forces constantly to move objects. Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, poor ventilation, chemicals, oils, blood and other bodily fluids, extreme temperatures, inadequate lighting, work space restrictions, intense noises and environmental conditions such as disru•tive•eo•le,imminent dan•er,and a threatenin• environment. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson 8 Associates LLC(BS) Date: (12/12) 3 Fox Lawson n Associates • ,nm...dcas,.m.tog , Page 101 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM#9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Baler Supervisor CLASS SERIES BAND/GRADEISUBGRADE FLSA STATUS Landfill Operations 832 Exempt CLASS SUMMARY: This class is the third level in a three level Landfill Operations series, Incumbents are responsible for supervising landfill operations staff, managing inventory and purchasing, preparing division budget, managing contracts, supervising and scheduling and planning landfill maintenance projects,researching and resolving complaints,and performing Baler duties. ESSENTIAL DUTIES: PERCENT OF This class specification represenls only the core areas of responsibilities;specific position TIME assignments will vary depending on the needs of the department. Supervises staff to include:prioritizing and assigning work;conducting Daily performance evaluations;ensuring staff is trained;ensuring that employees 20% follow policies and procedures;maintaining a healthy and safe working environment;and,making hiring,termination,and disciplinary recommendations. Plans and oversees the daily landfill site operations,customer service and the coordination of solid waste disposal. Ensures operational effectiveness, 20% prevention of environmental pollution,and that work is performed in accordance with established solid waste,industrial,and hazardous waste disposal policies and procedures. Performs routine solid waste facility inspections to ensure compliance of stale Daily and federal environmental rules and regulations. Supervises field investigations 15% and environmental sampling and prepares inspection data reports. .................._---- ....._ Provides and maintains environmental records,daily logs,accident reports, Daily maintenance records,random inspection reports,chemical safety data sheets 10% and other materials. Plans and supervises the maintenance and repair of heavy operating equipment. Daily Analyzes and identities causes of equipment defects and coordinates the repair 10% and availability of equipment. Reviews proposals and recommends selection of consultants for integrated Weekly waste management activities, Oversees private contractor performance of waste 10% management activities,facility maintenance and upgrade activities. Participates in short and long-term planning and budgeting. Assists in evaluating Weekly facility operational needs and recommends equipment purchases,site 5% improvements,and resource needs. Performs other duties of a similar nature and level as assigned. I As Required Irib Fox Lawson&Associates a.,.a,e aw,n,+Rork*Smus.uR. Page 102 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.8. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Baler Supervisor TRAINING AND EXPERIENCE: High School Diploma or GED and 4 years of progressively responsible landfill operations experience, including 3 years of supervisory experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: • State of Alaska Commercial Driver's License(CDL); • State of Alaska Driver's License; • 40 Hour HazWaper Certification; • Forklift Certification; • Landfill Operations Manager Certification. KNOWLEDGE OF: • Applicable Federal,state and local laws,codes,regulations and/or ordinances; • Supervisory principles; • Modern landfill site operational procedures and methods; I • Applicable environmental qualify control methods; • Heavy equipment operation and maintenance processes; • Occupational hazards and safety principles; • Advanced mathematical concepts; • Environmental sampling techniques; • Customer service principles; • Modem office equipment. 0 co Fox Lawson&Associates ITmon d 4'W kr Benin 4,m.I nc Page 103 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empi... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Baler Supervisor SKILL IN: • Supervising and evaluating employees; • Prioritizing and assigning work; • Interpreting and applying applicable laws,codes,regulations and standards; • Analyzing and interpreting engineering specifications,drawings and technical manuals; • Supervising the operation and maintenance of applicable heavy equipment; • Implementing and enforcing occupational safety; • Leading customer service operations; • Environmental sampling and quality inspection; • Budgeting and resource planning; • Utilizing a computer and relevant software applications; • Communication,interpersonal skills as applied to interaction with coworkers,supervisor,the general public,etc.sufficient to exchange or convey information and to receive work direction. ADA AND OTHER REQUIREMENTS: Positions in this class typically require: climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions. Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently,and/or up to 20 pounds of forces constantly to move objects. Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, poor ventilation, chemicals, oils, blood and other bodily fluids, extreme temperatures, inadequate lighting, work space restrictions, intense noises, travel and environmental conditions such as disruptive people,imminent danger,and a threatening environment. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson 8 Associates LLC(BS) Date: (12/12) e�) J Fox Lawson&Associates ,u,.„d,d uuwnn ww4s s.,.a..i. Page 104 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Maintenance Specialist CLASS SERIES BANDIGRADEISUBGRADE ELSA STATUS Maintenance B22—B24 Non-Exempt CLASS SUMMARY: This class is the first level in a two level Maintenance series. Incumbents are responsible for performing complex maintenance and/or operational activities in assigned area of responsibility. Responsibilities include: performing facility custodial activities; administering security program; performing journey-level carpentry, plumbing, HVAC, refrigeration, electrical, mechanical and boiler work; maintaining and repairing gas and diesel automobiles; inputting data into computerized systems; and, preparing logs and records. Based on assignment, advanced plumbing activities related to sea water,pumps,wells,shafts,and labs may be required. IESSENTIAL DUTIES: PERCENT OF This class specification represents onty the core areas of responsibilities;specific position TIME assignments will vary depending on the needs of the department. Inspects,coordinates and performs preventative maintenance to facilities Daily systems including:HVAC and refrigeration;plumbing;mechanical;electrical;and 25% other assigned systems, Performs general interior and exterior building maintenance including finish Daily carpentry and painting. Moves furniture and equipment as required. 25% Performs maintenance of parks,grounds,walkways,driveways and access Weekly points. Performs landscape maintenance including grass cutting,weed removal, 20% fertilizing and plant/tree maintenance. Inspects and repairs park equipment. Performs trash,snow and ice removal. May oversee grounds keeping activities of temporary workers, Performs routine maintenance of gas and diesel vehicles including:changing oils Weekly and lubricants;repairing and rotating tires;and performing general tuning service 10% work. Coordinates collision and heavy repair work. Administers and maintains security controls. Programs key-card access, Weekly maintains keys and key logs. Performs locksmith functions. 5% Monitors and maintains surplus equipment and furniture inventories. Delivers Monthly and transports equipment and supplies. Prepares activity logs and records and 5% inputs data into computer systems. Performs or assists in monitoring ocean tidal movements,seawater well pumps, Monthly seawater levels and flow, 5% Performs other duties of a similar nature and level as assigned, As Required re)ros Lawson&Associates V,nmm d 41SecamO,Sm'm,Irc Page 105 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New EmpL.. AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Maintenance Specialist TRAINING AND EXPERIENCE: High School Diploma or GED and 6 years of trades' experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: • State of Alaska Driver's License. Ability to obtain: • 40 Hour HazWoper Certification; • Confined Space Entry Certification; • Forklift Certification; • Refrigeration License; • Backflow Prevention License; • Fire Extinguisher License. KNOWLEDGE OF: • Applicable Federal,state and local laws,codes,regulations and/or ordinances; • Safety procedures and safe work practices; • Inventory and recordkeeping principles; • Building maintenance practices and procedures; • Grounds maintenance practices and procedures; • Maintenance procedures of assigned mechanical, electrical, plumbing, HVAC and refrigeration systems; • Vehicle maintenance procedures; • Modern office equipment. 2 j)Fox Lawson&Associates Page 106 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Maintenance Specialist SKILL IN: • Interpreting and applying applicable laws,codes,regulations and standards; • Performing journey level trades maintenance activities of assigned systems, facilities and equipment; • Performing maintenance and repair work in accordance with safety procedures; • Troubleshooting systems and problems related to area of assignment; • Evaluating and recommending repair, replacement, and maintenance of applicable components and equipment; • Operating,maintaining,and repairing a variety of hand and power tools and specialized equipment; • Preparing and maintaining a variety of maintenance and inventory records; • Utilizing a computer and relevant software applications; • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public,etc.sufficient to exchange or convey information and to receive work direction. ADA AND OTHER REQUIREMENTS: Positions in this class typically require: climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions. Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently,and/or up to 20 pounds of forces constantly to move objects. Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, poor ventilation, chemicals, oils, blood and other bodily fluids, extreme temperatures, inadequate lighting, work space restrictions, intense noises, travel and environmental conditions such as disruptive people,imminent danger,and a threatening environment. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson&Associates LLC(BS) Date: (12/12) 3 GO For Lawson&Associates Ln.nNC# ya+t Smm.Inc. Page 107 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. • KODIAK ISLAND BOROUGH CLASS SPECIFICATION Maintenance Administrator CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS Maintenance C42 Exempt CLASS SUMMARY: This class is the first level in a two level Maintenance series. Incumbents are responsible for supervising maintenance staff, managing maintenance inventory and purchasing, preparing division budget, managing contracts for goods and services, serving as a liaison to applicable Boards, managing facility and maintenance projects, researching and resolving complaints, managing facility security,and performing related activities. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities;specific position TIME assignments will vary depending on the needs of the department. Supervises staff to include:prioritizing and assigning work;conducting Daily performance evaluations;ensuring staff is trained;ensuring that employees 20% follow policies and procedures;maintaining a healthy and safe working environment;and,making hiring,termination,and disciplinary recommendations. Plans,coordinates and oversees the maintenance,service and repair operations Daily of facilities,grounds and vehicles. Reviews,provides guidance and approves 20% activities in support of overall maintenance operations. Coordinates with other intergovernmental maintenance operational stall to ensure effective operations. Develops,schedules and implements a comprehensive maintenance and facility Weekly security program. Reviews,plans and prepares operational schedules,cost 5% estimates and project plans in support of facilities,equipment and vehicle maintenance, Reviews operations and coordinates with federal,state and local authorities to Monthly ensure compliance with safety requirements. Researches and resolves 15% complaints or issues. Serves as a liaison and administers maintenance and repair contracts with Monthly applicable service area boards. 10% Assists in preparing and tracking the annual budget for the department. Reviews Quarterly maintenance resources and provides cost estimates,projections and annual 10% schedules. Monitors and reports operating budget performance and makes recommendations. Supervises and manages inventories of surplus furniture,tools and equipment. Quarterly Reports and schedules surplus sales. 5% Performs other duties of a similar nature and level as assigned. As Required Fox Lawson&Associates Page 108 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Maintenance Administrator TRAINING AND EXPERIENCE: High School Diploma or GED and 8 years of progressively responsible trades'experience,including 4 years of supervisory experience;or,an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: • State of Alaska Driver's License; • 40 Hour OSHA Certification; • Confined Space Entry Certification. — KNOWLEDGE OF: • Applicable Federal,state and local laws,codes,regulations and/or ordinances; • Supervisory principles; • Budgeting principles; • Contract management principles; • Project management principles; • Maintenance practices and testing procedures; • Applicable craft trades practices and procedures; • Inventory management principles; • Modern office equipment. SKILL IN: • Supervising and evaluating employees; • Prioritizing and assigning work; • Interpreting and applying applicable laws,codes,regulations and standards; • Preparing and managing operating budget; • Administering contracts; • Managing projects; • Estimating project costs; • Reading and interpreting blueprints and schematics; • Managing inventory and surplus inventory disposition; • Utilizing a computer and relevant software applications; • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public,etc.sufficient to exchange or convey information and to receive work direction. (}"3 Fox Lawson&Associates Page 109 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Maintenance Administrator ADA AND OTHER REQUIREMENTS: Positions in this class typically require: climbing, balancing, stooping, kneeling, crouching, standing, walking,pushing,pulling,lifting,fingering,grasping,talking,hearing,and seeing. Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently,and/or up to 10 pounds of force constantly to move objects. Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, poor ventilation, extreme temperatures, inadequate lighting, work space restrictions,intense noises,and travel. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson&Associates LLC(8S) Date: (12/12) QtFox Lawson&Associaws U.uand Gnxn..e.,,A„se.m i,o Page 110 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Manager CLASS SERIES BAND/GRADE/SUBGRADE ELSA STATUS Management D61 Exempt CLASS SUMMARY: This class is the first level in a two level Management series. Incumbents are responsible for directing the activities,budget, and personnel of a division within a department. Incumbents are responsible and accountable for performing strategic planning; managing division budget; managing inventory and purchasing; ensuring regulatory compliance at the Federal, state and local levels; providing oversight and direction for the implementation of programs/services; representing the division Borough-wide and to the Assembly;managing legislative initiatives;and, manasing and overseeing the work of contractors. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities;specific position TIME assignments will vary depending on the needs of the department. Supervises staff to include;prioritizing and assigning work;conducting Daily performance evaluations;ensuring staff is trained;ensuring that employees 10% follow policies and procedures;maintaining a healthy and safe working environment;and,making hiring,termination,and disciplinary recommendations. Plans,organizes and directs the activities of assigned division to include Daily overseeing the development and administration of policies,procedures, 30% programs,goals and objectives. Ensures regulatory compliance of division operations at the Federal,state and local levels. Represents the division at/on a variety of meetings,advisory groups,committees, Weekly agencies,the Assembly,and/or other related groups. 15% I Reviews,prepares and presents reports on division programs and activities. Weekly 15% Prepares and manages the division budget including forecasting,allocating Weekly resources and approving expenditures. 10% Responds to and resolves inquiries and concerns from the general public, Weekly partners,the business community,and staff. 10% Performs other duties of a similar nature and level as assigned. '_..._ As Required (S)Fox Lawson s Associates U+svn of G1Iy,M1e&,..1,Lrvm.l,c Page 111 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Manager POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: Positions assigned to Solid Waste/Environmental may be responsible for: • Managing field investigations,environmental sampling/monitoring and analysis; • Interpreting and evaluating complex technical environmental data; • Preparing engineering reports for landfill operations; • Developing and administering training programs; • Administering solid waste collection,disposal and operational contracts; • Performing rate studies and conducting analysis of landfill costs. Positions assigned to Fire may be responsible for: • Managing fire investigations; • Administering training program and training delivery; • Directing fire and emergency services,including volunteer personnel,at emergency scenes. TRAINING AND EXPERIENCE: Bachelor's Degree in a related field and 5 years of progressively responsible experience directly related to the area assigned, including 3 years of supervisory experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: • State of Alaska Driver's License. Depending on area of assignment,may require: • Landfill Operations Manager Certification; • 40 Hour HazMat Certification; • Firefighter 1 Certification; • Emergency Medical Technician 1 Certification; • Fire Service Instructor Certification; • Emergency Medical Technician 1 Instructor Certification; • CPR Instructor Certification. 2 OPFox Lawson&Associates Page 112 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.8. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Manager $NOWLEDGE OF: • Applicable Federal,state and focal laws,codes,regulations and/or ordinances; • Management and leadership principles: • Advanced principles,methods and techniques of assigned area; • Occupational hazards and safety-related principles; • Budget administration principles; • Financial management principles; • Public administration principles; • Contract administration principles; • Negotiation techniques; • Strategic planning principles; • Program/project management principles and techniques; • Modern office equipment. SKILL IN: • Interpreting and applying applicable laws,codes,regulations and standards; • Managing,mentoring and evaluating staff; • Managing division operations; • Analyzing and developing policies,procedures,contracts and/or technical documents of assigned area; • Planning strategic operations; • Thinking critically; • Making decisions in time-sensitive situations; • Administering division budget; • Ensuring compliance with applicable Federal,state and local regulations; • Analyzing,interpreting and understanding technical information of assigned area; • Negotiating and mediating; • Managing and administering contracts; • Preparing and delivering public presentations; • Utilizing a computer and relevant software applications; • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public,etc.sufficient to exchange or convey information and to receive work direction. /'�y i 4)For Lawson&Am:Oates •w.,,a,otuosk.a...m •,.s x.. Page 113 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New EmpL.. AGENDA ITEM #9.8. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Manager ADA AND OTHER REQUIREMENTS: Positions in this class typically require: climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions. Very Heavy Work: Exerting in excess of 100 pounds of force occasionally, and/or in excess of 50 - pounds of force frequently,and/or in excess of 20 pounds of force constantly to move objects. Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, poor ventilation, chemicals, oils, blood and other bodily fluids, extreme temperatures, inadequate lighting, work space restrictions, intense noises, travel and environmental conditions such as disruptive people,imminent danger,and a threatening environment. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson&Associates LLC(BS) Date: (1(13) 4 G,Fox Lawson s.Associates •Donlon d CaLa4.9nafx 4rovr.IK Page 114 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Director CLASS SERIES BAND/GRADE/SUBGRADE CZ= Management I E81 -E83 Exempt CLASS SUMMARY: This class is the first level in a two level Management series. Incumbents are responsible and accountable for directing a Borough department including its personnel, budget, and resources. Responsibilities include:exercising strategic and visionary thinking having long-term organization- wide application and impact; developing and implementing programs critical to the Borough; making recommendations to the Assembly and Borough Manager;developing and implementing policy initiatives: setting the tone, climate and vision for the department; and, ensuring com•lance with statutory responsibilities and directives. _ t ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities;specific position TIME assignments will vary depending on the needs of the department. Supervises staff to include:prioritizing and assigning work;conducting Daily performance evaluations;ensuring staff is trained;ensuring that employees 35% follow policies and procedures;maintaining a healthy and sale working environment;and,making hiring,termination,and disciplinary recommendations, Develops,implements,and evaluates departmental policies,procedures, Daily strategies and goals. Maintains and ensures procedural and regulatory 20% compliance of programs, Provides advice in area of expertise to the Assembly,Borough Manager,and Daily management teams. Provides management review,recommendations and gives 5% presentations in support of program development and strategic direction. Facilitates,leads,and/or participates in meetings,proceedings,and committees; Weekly represents the department and Borough at meetings and conferences;and 15% serves as a Ralson between departments,external organizations,the general public,and other agencies. Researches,analyzes,and makes recommendations for cost effective Weekly improvements in departmental operations. Designs,administers,and evaluates 5% departmental programs and services. Directs and participates inn the preparation of departmental budgets,financial Monthly reports,and operational and/or capital improvement budgets. Monitors revenues 10% and expenditures. Performs other duties of a similar nature and level as assigned. As Required 0,Fox Lawson a Associates Divrvmd GWA'^cmitt smm.Ix Page 115 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Director POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: Positions assigned to Assessor may be responsible for: • Compiling,analyzing and modeling property market data; • Reviewing and defending assessments; • Preparing statistical analysis and determining validity of assessment methods; • Providing advanced appraisal assessments of complex properties. Positions assigned to the Clerk's Office may be responsible for: • Serving as administrator of the Assembly; • Serving as chief administrator of Borough elections; • Managing municipal records. Positions assigned to Community Development may be responsible for: • Analyzing land use issues and presenting formal recommendations; • Managing and reviewing technical analyses to ensure consistency with adopted plans; • Serving as Acting Administrative Official in Borough Manager's absence; Positions assigned to Engineering and Facilities may be responsible for: • Planning,managing and implementing capital project development; • Directing and providing contract administration; • Directing operations of solid waste and environmental quality management; • Providing oversight of facilities maintenance program.including landfill and KFRC. Positions assigned to Finance may be responsible for: • Preparing the Comprehensive Annual Financial Report; • Directing Borough funding and risk management program; • Directing accounts payable and payroll; • Preparing and supervising the preparation of the Borough budget; • Administering Borough ledger; • Providing oversight of IT department. TRAINING AND EXPERIENCE; Bachelor's Degree in a related field and 7 years of progressively responsible management experience directly related to the area assigned; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. z 40 fox Lawson&Associates .pwsi.,acaM&nen S,wn.Ix Page 116 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Director LICENSING/CERTIFICATIONS: • State of Alaska Driver's License. Depending on area of assignment,may require: • Alaska Assessor Appraiser Certification; • Municipal Clerk Certification. KNOWLEDGE OF: • Applicable Federal,state and local laws,codes,regulations and/or ordinances; • Management and leadership principles; • Public administration and governmental operations; • Advanced theories and principles of assigned area; • Budget administration principles; • Financial management principles; • Strategy development principles and procedures; • Program development principles and techniques; • Negotiation techniques; • Public relations principles; • Modern office equipment. SKILL IN: • Interpreting and applying applicable laws,codes,regulations and standards; • Managing,mentoring and evaluating staff; • Directing public programs; • Planning,analyzing and evaluating programs,services,operational needs and fiscal constraints; • Planning strategic operations and programs; • Developing and implementing policies and programs in support of strategic direction; • Preparing and administering division budget; • Ensuring compliance with applicable Federal,state and local regulations; • Analyzing,interpreting and understanding technical information of assigned area; • Negotiating and mediating; • Managing and administering contracts; • Preparing and delivering public presentations; • Utilizing a computer and relevant software applications; • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public,etc.sufficient to exchange or convey information and to receive work direction. 3 CAFox Lawson&Associates Page 117 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM#9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Director ADA AND OTHER REQUIREMENTS: Positions in this class typically require:climbing, standing,walking, lifting, fingering, talking, hearing, seeing and repetitive motions. Light Work:Exerting up to 20 pounds of force occasionally,and/or up to 10 pounds of force frequently, and/or negligible amount of farce constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work, Incumbents may be subjected to extreme temperatures, travel and environmental conditions such as disru.tive people,imminent danger.and a threatening environment. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson&Associates LLC(BS) Date: (1/13) S.9 Fox Lawson&Associates Ummd cil nl.,I,d,,rrts.I* Page 118 of 387 Ordinance No, FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Management Analyst CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS _ Management Support C41—C42 Exempt CLASS SUMMARY: This class is the first level in a two level Management Support series. Incumbents are responsible for researching and analyzing a variety of grant opportunities, policies and/or other applicable issues and making recommendations based on findings; preparing a variety of correspondence and reports; designing and administering programs and policies in assigned area of responsibility; maintaining records;performing investigative work;and coordinating and performing a variety of special projects as assigned. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities;specific position TIME assignments will vary depending on the needs of the department. Responds to public,staff nr organizational inquiries. Researches requests and Daily responds by providing information,reporting and/or presentations. Resolves 20% issues,provides recommendations and/or refers to appropriate resource, Develops a variety of documents,reports,correspondence,applications, Daily agendas,meeting minutes and meeting-related documentation. Distributes 20% information to appropriate individuals,boards,committees and agencies. Administers assigned program andtor projects by providing research,analysis Daily and operational and administrative support. 20% Provides training and assistance in interpreting procedures and processes. Daily 5% Schedules and coordinates meetings and travel arrangements. Coordinates Weekly meeting space and other resource requirements. 10% Performs special projects which involve process or project research,review and Monthly recommendations. 15% Performs other duties of a similar nature and level as assigned. As Required Fos Lawson S Associates ['moo-4(C.F.4,Fe■8[4T.04F.Inc Page 119 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Management Analyst POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: Positions assigned to Human Resources may be responsible for: • Developing, evaluating and maintaining comprehensive HR management program, to include recruitment and selection, training and employee development, classification, and records management; • Serving on collective bargaining negotiation team; • Assisting supervisors in performance evaluation documentation process,including disciplinary processes and other related legal issues; • Providing employee relations assistance and serving as a liaison. Positions assigned to Grants Writing may be responsible for • Compiling information and preparing grant applications for projects; • Researching and reviewing funding opportunities via grants and state and federal programs; • Administering and providing non-technical oversight and maintenance of public website; • Performing high level project support for targeted Borough initiatives, TRAINING AND EXPERIENCE: Bachelor's Degree and 3 years of related experience in assigned functional area; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: • State of Alaska Driver's License; • Depending on area of assignment, specialized certification in assigned functional area may be re.uired. KNOWLEDGE OF: • Applicable Federal,state and local laws,codes,regulations and/or ordinances; • Modern office procedures and methods; • Customer service principles; • Mathematical concepts; • Research methods; • Advanced principles and practices in assigned area of responsibility; • Records management principles; • Modern office equipment. /}:� 2 Fox Lawson s Associates Page 120 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New EmpL.. AGENDA ITEM #9.B. • KODIAK ISLAND BOROUGH CLASS SPECIFICATION Management Analyst SKILL IN: • Interpreting and applying applicable laws,codes,regulations and standards; • Providing customer service; • Managing records and files; • Preparing documents,correspondence and/or applicable grant applications; • Handling and maintaining confidential information; • Researching and analyzing information; • Managing time and prioritizing work activities; • Utilizing a computer and relevant software applications; • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public,etc.sufficient to exchange or convey information and to receive work direction. ADA AND OTHER REQUIREMENTS: Positions in this class typically require; balancing, stooping, reaching, walking, pulling, fingering, grasping,feeling,talking,hearing,seeing and repetitive motions, Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift,carry,push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. . NOTE: � The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson&Associates LLC(8S) Date: (12/12) 3 ` ts.)Fox Lawson&Associates Ikm'mdCiuAn Ikn6,5erv,m Inc Page 121 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM#9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Management Specialist . CLASS SERIES � BANOtGRADEtSUBGRADE FLSA STATUS Management Support C43 Exempt CLASS SUMMARY: This class is the first level in a two level Management Support series." Incumbents are responsible for preparing written and graphical and management and use reports; maintaining records on titles, sales and easements; conducting property related research; disposing of foreclosed properties;identifying Borough owned property to sell;acquiring permits for land use; and negotiating the purchase,acquisition or exchange of land resources. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities;specific position TIME assignments will vary depending on the needs of the department. Reviews code,researches information and prepares land management and land Daily use reports. Researches,reports and oversees property transactions related to 25% land acquisition,disposal and exchanges. Reports on issues related to rezoning, leases or public projects. Recommends timing and method of public land disposal. Provides related Weekly reporting regarding public land offerings,sales and conveyances, Coordinates 20% documentation required for sales and disposals. Researches and determines the location,value and use of public lands. Assists in the development of a land management program. Reviews entitlement Monthly programs and land use plans and makes recommendations on development uses 10% and growth of community tax base. Provides support and technical assistance to staff,agencies and the private Monthly sector and general public. Researches deeds,patents,plats,maps and a variety 5% of documents regarding ownership status and property rights. Administers and maintains records on titles,easements,sales and other related Monthly documents. Reviews,compiles and completes legal documents for the sale, 5% transfer,and conveyance of properly. Identifies property for public acquisition. Conducts negotiations with private land Quarterly owners and native corporations regarding property purchases. 15% Applies for and acquires permits for public works projects and public land use. Quarterly 5% Performs other duties of a similar nature and level as assigned. — As Required a)Fax Lawson a Associates os,,a.,d Caplan,,,ems„z..t,,ley. Page 122 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Management Specialist TRAINING AND EXPERIENCE: Bachelor's Degree in Planning and 3 years of community development planning experience,including Iprior real estate experience; or, an equivalent combination of education and experience sufficient to I successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: • State of Alaska Driver's License required. Preferred Licensing/Certifications: • International Right-of-Way Certification. KNOWLEDGE OF: • Applicable Federal,state and local laws,codes,regulations and/or ordinances; • Planning and zoning principles and practices; • Land use concepts related to leases,easements,plats,patents and land titles; • Land records and title transfer practices; • Research methods; • Negotiation techniques; • Public administration processes; • Modern office equipment. SKILL IN: • Interpreting and applying applicable laws,codes,regulations and standards; • Researching data and analyzing alternative solutions; • Reading,comprehending and interpreting land use documents and technical drawings; • Negotiating land purchases; • Administering and maintaining detailed records; - • Utilizing a computer and relevant software applications; • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public,etc.sufficient to exchange or convey information and to receive work direction. tarry Fox Lawson•Associates .l)_F,and LUnvMea,.?•5..,a. a Page 123 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Management Specialist ADA AND OTHER REOUIREMENTS: Positions in this class typically require: walking, fingering, talking, hearing, seeing and repetitive motions, Light Work:Exerting up to 20 pounds of force occasionally,and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. I NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson&Associates LLC(8S) Date: (12/12) Fox Lawson&Associates un.m d Gibe..&rnes saner.Irc Page 124 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New EmpI... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Planner CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS Planning C42 Exempt CLASS SUMMARY: This class is a stand-alone classification in the Planning series. Incumbents are responsible for representing the department at meetings; researching and recommending policies and procedures; providing professional level support to Boards and committees; researching,writing and managing grants; managing assigned projects; conducting field investigations and inspections and preparing related reports;and,conducting a variety of complex analyses related to community development. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities;specific position TIME assignments will vary depending on the needs of the department. Receives,reviews and processes zoning permit applications. Reviews site plans Daily and applicable codes and determines plan compliance of proposed development 30% projects. Informs applicant of plan approval or denial. Responds to inquiries from the public and development community regarding Daily zoning,subdivision and real property codes,adopted plans and other technical 30% planning information, Provides technical guidance and assists in issue resolutions related to proposals and application submissions. Researches and analyzes applicant submissions and prepares reports and Weekly presentations regarding plan review analysis and recommendations. 10% Attends public,committee,council and commission meetings and presents Weekly planning information,staff analysis and recommendations. 5 Maintains property file and permit documentation and responds to public and Weekly development community requests for property and code information. 5% Reviews,documents and maintains land subdivision and historical plat Monthly information. 5% May provide emergency preparedness support to local committee participating in Varies drills and training exercises. 0—10% Performs other duties of a similar nature and level as assigned. As Required ety Fox Lawson a Associates n«,,:.a ui W..eon,Semen Inc . . . Page 125 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM#9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Planner TRAINING AND EXPERIENCE: Bachelor's Degree in Planning and 3 years of community development planning experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: • State of Alaska Drivers License. KNOWLEDGE OF: • Applicable Federal,state and local laws,codes,regulations and/or ordinances; • Planning and zoning principles; • Research methods; • Mathematical concepts; • Civics and public administration processes; • Basic environmental,social and economic planning concepts and techniques; • Modern office equipment. SKILL IN: • Interpreting and applying applicable laws,codes,regulations and standards; • Providing customer service; • Reading,comprehending and/or interpreting written materials,maps and technical drawings; • Researching and investigating; • Presenting and speaking in public; • Utilizing a computer and relevant software applications; • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public,etc.sufficient to exchange or convey information and to receive work direction. 2 GO Fox Lawson&Associates u,.,,a d eeaen.,e...n,s.M.,it Page 126 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New EmpL.. AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Planner ADA AND OTHER REQUIREMENTS: Positions in this class typically require: standing, walking, pulling, lifting, fingering, grasping, feeling, talking,hearing,seeing and repetitive motions. Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently,and/or up to 10 pounds of force constantly to move objects. Incumbents may be subjected to fumes,odors, dusts,gases,poor ventilation,extreme temperatures, travel and environmental conditions such as disruptive people, imminent danger, and a threatening environment. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson&Associates LLC(8S) Date: (12/12) 3 cj)Fox Lawson d Associates • Page 127 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Projects Assistant CLASS SERIES BAND/GRADE/SUBGRADE ELSA STATUS Projects B23 Non-Exempt CLASS SUMMARY: This class is the first level in a three level Projects series. Incumbents are responsible for coordinating and administering capital improvement projects, including: responding to inquiries ranging from project design to financing issues or concerns;administering and monitoring project budgets; processing and monitoring work order changes; processing project payments; maintaining project records;and preparing related reports. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities:specific position TIME assignments will vary depending on the needs of the department. Receives,collects,organizes and maintains capital project records and Daily documentation. Processes and distributes contracts and contract change orders. 30% Processes and monitors project payments. Manages project documentation according to retention procedures. Coordinates and provides project support in the administration of capital Daily improvement projects. Serves as liaison with contractors, 20% architecturaVengineering firms,agencies,internal staff,and the public in providing responses to inquiries and the coordination of project services. Monitors status of capital projects.Prepares and distributes project contract Weekly documents,agenda statements and project status reports. 20% Monitors capital improvement project budgets. Reviews funding sources. Weekly determines expense allocations and provides financial reporting. 15% Provides administrative support of capital project process. Coordinates Quarterly advertising of project bids. Schedules review board meetings,prepares and 5% distributes meeting documents and minutes. Performs other duties of a similar nature and level as assigned. As Required ,l)Fox Lawson&Associates dC+16XM.&M.,SmQ.- Page 128 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Projects Assistant TRAINING AND EXPERIENCE: Associate's Degree and 5 years of construction contract administration experience;or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the jab such as those listed above. LICENSING/CERTIFICATIONS: • State of Alaska Driver's License. KNOWLEDGE OF: • Applicable Federal,state and local laws,codes,regulations and/or ordinances; • Public contract administration principles; • Basic construction principles; • General budgeting and accounting principles; • Customer service principles; • Data management techniques; • Modern office equipment. SKILL IN: • Interpreting and applying applicable laws,codes,regulations and standards; , • Organizing and maintaining detailed records and documentation; • Interpreting legal documentation; • Accounting for project expenses; • Monitoring expense budgets; • Providing customer seMce; • Analyzing situations and determining logical solutions; • Providing administrative project support; • Utilizing a computer and relevant software applications; • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public,etc.sufficient to exchange or convey information and to receive work direction. 2 � '° `y,Fox lawson a Associates .nn.eo.1 C1]4s,&rd.4sm.1s. Page 129 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Projects Assistant ADA AND OTHER REQUIREMENTS: Positions in this class typically require:standing, walking,lifting, fingering, grasping,feeling, talking, hearing,seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lilt, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Incumbents may be subjected to fumes,odors,dusts,gases,and poor ventilation. NOTE: `.- .. The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson&Associates LLC(BS) Date: (1/13) 3 jj Fox Lawson&Associates Page 130 of 387 Ordinance No FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Projects Inspector CLASS SERIES BANDIGRADE/SUBGRADE FLSA STATUS Projects 824 Non-Exempt CLASS SUMMARY: This class is the second level in a three level Projects series. Incumbents are responsible for: performing inspections of major capital projects; serving as a technical representative for the Borough on issues related to design through inspection with external parties;monitoring the work of contractors; overseeing the quality of major construction projects; reviewing and recommendin. •ro'ect_pyments;and preparing related reports. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities;specific position TIME assignments will vary depending on the needs of the department. Performs construction inspections of major capital improvement projects to — Daily ensure quality and compliance with construction documents and environmental 40% and safety standards. • Serves as a technical liaison with contractors to discuss and discover Daily construction design issues. Assists in the development of change orders,design 20% alternatives and work phase scheduling to resolve on-site construction issues. Documents,prepares and maintains detailed reports and information for project Daily contract documentation. 15% Reviews construction project specifications,drawings and contract Daily documentation to ensure contractual compliance of project work. 10% Reviews requests for proposals.evaluates proposal submissions and provides— Weekly technical response. 10% Researches and gathers Information for required permitting. Prepares and Quarterly submits permit applications. 5% Performs other duties of a similar nature and level as assigned. As Required Op Fox Lawson&Associates nmvlm d ranlailef&2M Serv...tic Page 131 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empi... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Projects Inspector TRAINING AND EXPERIENCE: Associate's Degree and 7 years of construction inspection experience; or,an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: • State of Alaska Driver's License. KNOWLEDGE OF: • Applicable Federal,state and local laws,codes,regulations and/or ordinances; • Construction methods and techniques; • Inspection and quality control techniques; • Engineering concepts; • Contract management principles; • Customer service principles; • Research methods; • Modern office equipment. SKILL IN: • Interpreting and applying applicable laws,codes,regulations and standards; • Reading and interpreting technical construction drawings and specifications; • Monitoring contract compliance; • Collaborating and maintaining working relationships • Providing technical customer service; • Researching,analyzing and resolving technical issues; • Documenting projects and preparing reports; • Utilizing a computer and relevant software applications; • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public,etc.sufficient to exchange or convey information and to receive work direction. 2 GI)Fox Lawson&Associates .IM,.adc.r#e...r.s..a.Inc Page 132 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Projects Inspector ADA AND OTHER REQUIREMENTS: Positions in this class typically require: climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions. Light Work:Exerting up to 20 pounds of force occasionally,and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, poor ventilation, chemicals, oils, blood and other bodily fluids, extreme tem•eratures,inade•uate li•htin•,intense noises,and travel. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson 8 Associates LLC(BS) Date: (1/13) Fox Lawson&Associates Iln.aon d G b&x,Mee„Sxxxx Page 133 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. • • • KODIAK ISLAND BOROUGH CLASS SPECIFICATION Projects Manager CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS Projects C42 Exempt CLASS SUMMARY: This class is the third level in a three level Projects series. Incumbents are responsible for: supervising staff;identifying funding for capital projects;conducting research and organizing and presenting findings and recommendations;assisting in the development of RFPs; procuring and Implementing services; preparing reports; coordinating directives and projects issued by executive management;and administering capital projects website. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities;specific position TLME assignments will vary depending on the needs of the department. Supervises staff to include:prioritizing and assigning work;conducting Daily performance evaluations;ensuring staff is trained;ensuring that employees 10% follow policies and procedures;maintaining a healthy and safe working environment;and,making hiring,termination,and disciplinary recommendations. Plans,administers and oversees capital improvement projects and contract — Daily administration. Directs,coordinates and reviews project progress,inspections 25% and quality control, Identifies issues,provides guidance and monitors project compliance. Provides overall project contract management. Prepares proposal,bid and Daily quotation request documents. Prepares and negotiates contracts and resolves 15% contract disputes. Reviews and recommends contract change orders. Develops and monitors capital projects budget. Prepares project cost estimates, Weekly identifies project funding,recommends contract expenditures,procures and 10% implements services,and monitors and reports budget adherence. Reviews technical design plans and specifications to ensure satisfaction of Monthly design requirements and to implement best practices. 10% Guides design program development for capital improvement projects. Performs Quarterly cost/benefit analysis of design and delivery options,reviews risk,evaluates and 20% Identifies solutions. Administers capital projects website. Performs other duties of a similar nature and level as assigned. As Required (9j Fox Lawson&Associates ,ncsm d Gllaghn&,ef.t S,¢a.I,e Page 134 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Projects Manager TRAINING AND EXPERIENCE: Bachelor's Degree and 4 years of construction project management experience; or, an equivalent , combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: • State of Alaska Drivers License. KNOWLEDGE OF: • Applicable Federal,state and local laws,codes,regulations and/or ordinances; • Supervisory principles; • Budgeting principles; • Construction,engineering and design principles; • Project management principles; • Contract management principles; • Negotiation techniques; • Public funding procurement practices; • Modern office equipment. SKILL IN: . ------- .__._.— _ • Supervising and evaluating employees; • Prioritizing and assigning work; • Interpreting and applying applicable laws,codes,regulations and standards; • Planning,developing scheduling and managing projects; • Preparing and managing projects budget; • Preparing solicitation request documents; • Preparing,negotiating and administering contracts; • Resolving contract disputes; • Reading and interpreting technical design drawings and specifications; • Performing cost/benefit analysis and identifying solutions; • Utilizing a computer and relevant software applications; • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the t general public,etc.sufficient to exchange or convey information and to receive work direction. 7 ee fax Lawson&Assnc,a:cs u.,.m,a Gr,.4raewal,Comm,ke Page 135 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Projects Manager ADA AND OTHER REQUIREMENTS: Positions in this class typically require: reaching, standing, walking, lifting, fingering, feeling, talking, hearing,seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of three occasionally andtor a negligible amount of force frequently or constantly to lift, carry,push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary it walking and standing are required only occasionally and all other sedentary criteria are met. Incumbents may be subjected to moving mechanical pads, electrical currents, vibrations. fumes, odors,dusts, .ases,poor ventilation,intense noises and travel. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson&Associates LLC(ES) Date: (1/13) J Fax Lawson a Associates a ors dC4SUM Bet,5,.a,.,: Page 136 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.8. Page 137 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.13. • 1 Introduced by: Borough Manager 2 Requested by: Borough Manager 3 Drafted by: Finance Director/RR QltitedCGxk'Grant Writer 4 and Borough Manager 5 Introduced on: 037452014 6 Adopted on: 03/052014 7 8 KODIAK ISLAND BOROUGH 9 PERSONNEL ADVISORY BOARD 10 RESOLUTION NO.FY2014.01 11 12 A RESOLUTION OF THE PERSONNEL ADVISORY BOARD OF THE KODIAK ISLAND 13 BOROUGH URGING THE ASSEMBLY TO APPROVE CHANGES TO THE KIB 14 PERSONNEL MANUAL BASED ON THE DECISION BAND METHOD(DBM)OF 15 EMPLOYEE CLASSIFICATION AND SALARY RANGE PLACEMENT PROCESS AS 15 PROPOSED IN THE FOX LAWSON&ASSOCIATES EMPLOYEE CLASSIFICATION 17 AND COMPENSATION STUDY 18 19 WHEREAS, on August 2, 2012, the Kodiak Island Borough Assembly authorized the 20 Borough Manager to execute Contract No.FY2013-04 with Fox Lawson and Associates to 21 perform an Employee Classification and Compensation Study;and 22 23 WHEREAS, the KIS Personnel Advisory Board and the Borough Assembly have 24 accepted the final Employee Classification and Compensation Study as presented;and 25 26 WHEREAS, the purpose of this Employee Classification and Compensation Study was 27 to conduct a Classification and Compensation Study of Kodiak Island Borough employee 28 positions,including a comprehensive evaluation and review of employee classifications, 29 and provide recommendations for modifications to the existing Classification Plan;and 30 31 WHEREAS, KIS Personnel Manual Section 303 directs the Borough Manager to 32 periodically review the existing classification plan;and 33 34 WHEREAS, the KIS Personnel Manual Section 203 states that the KIB Personnel 35 Advisory Board will receive all recommendations from the Borough Manager concerning 36 additions,revisions,or deletions to the KIB Personnel Manual to present to the Assembly 37 for consideration;and 38 39 WHEREAS,the KIS Employee Classification and Compensation Study performed by Fox 40 Lawson and Associates is now complete and has been reviewed by the KIB Personnel 41 Advisory Board. 42 43 NOW, THEREFORE BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH 44 PERSONNEL ADVISORY BOARD, THAT It recommends the Borough Assembly make 45 the following changes to the KIS Personnel Manual based on the recommendations found 46 in the Fox Lawson and Associates study as follows: 47 Kodiak Island Borough,Alaska PAB Resolution No.FY2014-01 Page 1 of 2 • Page 138 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. 48 Section 1: Chapter 3- POSITION CLASSIFICATION, Chapter 4 - HIRING AND 49 ADVANCEMENT( 412 and 416),APPENDIX A-SALARY SCHEDULE, and the SO schedule of CLASS 77T1ES AND PAY RANGES of the KIS Personnel Manual are 51 amended as identified in Exhibit'A'; 52 53 Section 2: If a current employee is in a position where the salary of the new 54 schedule is lower than the current schedule then they will remain on the current • 55 schedule of pay rates and continue to receive step increases as approved during 56 the annual evaluation process.If at any time while an employee progresses through 57 the steps the salary of the new schedule is higher than the current schedule the 58 employee will be moved to the new schedule. 59 60 Section 3: All new employees will be hired at the rate on the new schedule. 61 62 63 ADOPTED BY THE KODIAK ISLAND BOROUGH PERSONNEL ADVISORY BOARD 54 THIS 5Th is, DAY OF friateck. 2014 65 66 KODI ISf.AN' •ORO GH 68 69 4 akast 70 ATTEST: _ Pe onnel Advisory Board Chairperson 71 j 72 74 Lauri Whiddon,HR Officer/Executive Assistant Kodiak Island Borough,Alaska FAB Resolution No.FY2014-01 Page 2 of 2 • Page 139 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. f I N�TROD UC�TOR�YlUNFORMA�T/ON� AZO: {LAWSONI$111915 AN )010,1EMENTrATIONJTIMELINE (B:71ff R}itafe -?-103 EESm•BorT_HEICOMPENSAiTIIQN (PROEssNat ar fShortd - gustc27f2,-rio (C_4{R, EU`iIEWAOF tog-0NNEL'MANUALIlGHA'NGES= CLeg qse Joe)N1,I.yooUe„IBoroughvAttomey e dEma lifroitioyo N tevo§0-0 iBorougti ftwoyti- [geese valgorcii.00rdma-n-COINOIAT IA) Page 140 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.8. FOX LAWSON&ASSOCIATES TIMELINE 8/15/2012 Fox Lawson&Associates hired to perform Classification&Compensation Study. 8/27/2012 Informational memo to Employees about the classification study process 9/12/2012 FLA in Kodiak to meet to discuss study with management-d y 1. 9/13/2012 FLA in Kodiak to meet to discuss study with management - day 2. Presentation at Assembly Work Session. 9/13/2012 Position Description Questionnaire(PDQ)form sent to all employees with instructions to complete their form describing their position and work with supervisor/department head to complete. 9/25/2012 Clarification to employees addressing some questions about PDQ sent to all employees. PDQ's Due. 9/26/2012 Additional clarification sent to employees clarifying some instructions about PDQ's. 10/2/2012 Communication sent to all employees announcing FLA visit to conduct Occupational Panels;description of what the panels are about,who will attend,and schedule. 10/5/2012 Department Head Mtg.-gave update on PDQ progress; information on upcoming occupational panels-purpose,format. 10/23/2012 First day of Occupational Panels with employees and FLA. 10/24/2012 Second day of Occupational Panels with employees and FLA. 11/7/2012 Meet with FLA to discuss progress,focus framework for study, next steps. Dept.Heads, Manager,HR, 12/19/2012 Teleconference with FLA,Manager,Fin.Dir.,HR-Classification Structure 1/11/2013 Department Head Meeting - review of draft job descriptions with department heads/supervisors_. 1/23/2013 FLA here to meet with Department Heads and Supervisors for training on 08M Method, and review of job descriptions. 4/5/2013 Department Head Meeting FLA webinar presentation of draft final report.Q&A`s. 4/12/2013 FLA webinar presentation with shop stewards. 4/15/2013 9:00 a.m.&2:00 p.m.—FLA webinar presentation for all staff two sessions). 5/9/2013 FLA Final Report;Assembly work session acceptance of FLA study. 5/15/2013 PAB Meeting to discuss FLA Final Report-Teleconferenced with FLA. 5/16/2013 Assembly regular meeting.PAB Chair presents board's recommendation for Assembly to accept study, 8/7/2013 PAR Meeting to discuss FLA Final Report. _ 8/16/2013 Email to employees requesting questions about study for upcoming FLA teleconference. 8/19/2013, Department Head Meeting with Fox Lawson to discuss any questions, 8/20/2013 10:00 a.m.&2:00 p.m.-FLA/employee teleconference Q&A Session.Employees'questions were used for the presentation,with additional Q&A time with FLA after presentation (two sessions). 3/5/2014 PAR Regular Meeting to discuss Resolution No.2014.01 Page 141 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empi... AGENDA ITEM #9.8. bcck rte . • KODIAK ISLAND BOROUGH MEMORANDUM TO: All Regular Borough Employees y�I FROM: Karl Short,ILrooject Co rdinator �✓t VIA: Bud Cassldf, I inistrative Official DATE: August 27,2012 SUBJECT: Classification and Compensation System Review We are pleased to announce the initiation of the Classification and Compensation System Review that was agreed to between the Kodiak Island Borough and Fox Lawson and Associates.The purpose of this memo is to provide a general overview of the Classification and Compensation System Review process, and to address some of the most pressing questions you may have. We will be sending similar memos during each major step of the study to make sure everyone is up-to-date with the study's progression. BACKGROUND Since I have been here,May 2, 1983,the Borough has only initiated one outside classification and compensation study,but it was never completed. On August 2,2012 it was agreed upon that the Borough would work with Fox Lawson to study the current classification/compensation structure and make recommendations to improving the current system. The consulting firm Fox Lawson and Associates will work closely with the project team and other key Borough staff to ensure that the work product meets the requirements of the Kodiak Island Borough.The report is designed to highlight the best practices used among other public and private employers. The consultant will use both direct survey techniques and research into various models used in comparable systems.The consultant will produce a final report outlining the various issues facing our current class/comp system and suggest remedies to address these issues. Within this report the consultant will recommend an alternate system(s)and timeline that the Borough could adopt in addressing these critical issues. Over the coming months, the Borough will be working closely with Fox Lawson &Associates to develop a classification and compensation system philosophy.This will define what a new or revised job classification and compensation program might look like.The new system will address our most Page 142 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. w pressing issues and ensure that we are poised to attract and retain key personnel in the future.It is also important that everyone understand what this project is not. IT IS NOT: — A staffing study — A review of the duties of individual positions — An organizational structure study — A strategy designed to cut costs — A performance evaluation process — A market compensation study The sole purpose of this study is to develop the foundation for a new job classification and compensation system that is designed specifically for the Kodiak Island Borough. Once the conceptual design is completed,the next step would be to actually begin to build the new system. At that time,every employee will have an opportunity to have their individual position reviewed. INITIAL STEPS The first step in the review process is for our consultant, Fox Lawson & Associates, to visit the Borough.During the initial visit,Fox Lawson will meet with the Manager's office,as well as conduct a series of meetings with employees, department heads and supervisors to explain the study process and distribute Position Description Questionnaires IPDQsi for employees to complete. These meetings will take place September 12th and 13`h. We wanted to let everyone know that your contributions are both critical to the success of this effort and greatly appreciated! We are confident that this process will help us develop the conceptual design of a classification and compensation system that is fair and sensible for all Borough employees. NEXT STEPS Once the POW have been completed, the consultant will facilitate multiple occupational panel sessions to gather information on the type and level of work that is being performed at the Borough. Once the occupational panels have been completed, Fox Lawson will develop the conceptual design for a new job classification and compensation program. The plan is to have this work completed by December 19,2012. Following that,we can then begin the process of actually building the new system,which we anticipate completed by February 19,2013. FREQUENTLY ASKED QUESTIONS Following are questions that people often have regarding studies of this type. We hope that these questions and answers are helpful in keeping you informed about the Classification and Compensation System Review.We will continue to add to this list as we progress through the study. What is the purpose of this study? The purpose of this study is to develop a conceptual design for a new job classification and compensation system. Page 143 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. • Why is the Borough doing this study? The current system is archaic and in need of repair.It lacks easily understandable class specs. It is difficult to administer and maintain on a consistent basis. It does not take Into account the unique and sometimes complex issues facing each department. What do we hope to accomplish? Though no system is perfect our hope is to create a classification and compensation system that is fair,sensible,and aligned with the Kodiak Island Borough Strategic Plan;a system that is rooted in sound theory, builds on best practice,and has been proven in similar settings;is easily maintained and understood by all parties and one that is compatible with the history and culture of the Kodiak Island Borough,and is fiscally responsible and legally defensible. What is a classification structure? Classification is the process of studying, analyzing, and describing the nature and level of work performed by employees.Our outside consultant(Fox Lawson&Associates)will assist us in designing the new system. Is this study designed to cut jobs? No,the study... •is NOT a way to cut jobs. •is NOT a guarantee of a salary increase. •is NOT a staffing study. •is NOT an organizational structure study. •is NOT a strategy designed to cut costs. Any questions regarding this process should be directed through me. Thank you. Page 144 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. LEVESQUE LAW GROUP,LLC 3380 C Street Suite 202 Anchorage,Alaska 99503 Phone, (907)261-8935 Faa,: (106)309.0667 Email: ioe@levesquelawgroup.com MEMORANDUM TO: Bud Cassidy,Manager Kodiak Island Borough FROM: Joseph N.Levesque Borough Attorney DATE: January 30,2014 RE: Changes In the Kodiak Island Borough Personnel Manual Our File No 477.1200 • Mr. Cassidy: You have asked our Firm to review several documents related to suggested revisions to the Kodiak Island Borough's("Borough")personnel policies,which you intend to submit to the Borough Personnel Advisory Board("PAB"}. Specifically,you have asked whether the packet you submitted for our review,including the revised job descriptions that you propose within that packet,is legally sufficient to permit the Board's review and adoption of the revisions you recommend. After reviewing the packet,other related documents,and the applicable provisions of the Borough Code and Personnel Manual, I have concluded that the packet is sufficient to permit the PAB's review. I have also concluded that your recommended revisions regarding proposed changes to the Borough's job descriptions are legally permissible,and in that respect warrant the Board's passage of draft PAB Resolution FY 2014-01-1. DISCUSSION Because the Borough's actions—including its decision to modify,adopt,or implement a personnel policy—is only permissible if consistent with its ordinances,our Page 145 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. LEVESQUE LAW GROUP,LLC Bud Cassidy, Borough Manager January 30,2014 Page 12 Firm's review began with the Borough Code.' The Borough Code does not itself set forth the Borough's comprehensive personnel policy. Instead,it adopts by reference the Kodiak Island Borough Code of Personnel Rules and Regulations("Personnel Manual") as the personnel code of the borough..."2 The Personnel Manual provides that amendments to its contents may be made by ordinance only.3 The Personnel Manual also provides that the PAB is the body authorized to make suggestions to the Borough Assembly with respect to revisions to the Borough's personnel policies and procedures.' Further,the Personnel Board is charged with working directly with the Borough Manager to develop the changes or additions to the Borough's personnel policies that it ultimately recommends to the Assembly for its approval.5 The Borough Manager is specifically authorized to submit job descriptions for the PAB's review. The packet that you intend to submit to the PAB includes everything that the Board requires to review your recommended changes,and to support an official recommendation to the Assembly. Neither the Borough Code nor the Personnel Manual prescribe any specific documents or information, nor do they mandate any specific form in which that information must come before the Board,before it may consider and recommend a suggested alteration in the Borough's personnel policies. From the outset,it should be noted that the Borough's current job descriptions were not submitted for our firm's review;consequently,this discussion of the legal sufficiency of the revised job descriptions does not take into account the ways in which they differ with previous iterations However,our review of the newly proposed job descriptions has revealed no inconsistency with any portion of the Borough Code,other unchanged sections of the Personnel Manual,or with any other law or regulation governing employment relationships in Alaska. Because the Borough's personnel policies are not comprehensively set forth in its code of ordinances,the Code generally contains few specific details regarding the rights and duties of its officers and employees. The Borough Manager, Borough Clerk, Engineering and Facilities Department Director,Resource Management Officer, In addition to the Borough Code,A.S.29.20.410(a)requires that all appointments and promotions be made on the basis of merit. KIBC 2.15.010-.030. 'Personnel Manual,at section 105. 'Id.,at section 202.1 5 Id.,at section 203. Id.,at section 203(G). Page 146 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. LEVESQUE LAW GROUP,LLC Bud Cassidy,Borough Manager January 30,2014 Page j2 Borough Attorney, Finance Department Director, Borough Assessor,Community Development Director,Management Information Systems Department Director,and Fire Chief are the exceptions to the general rule.? The newly proposed job descriptions do address some of the positions that are addressed by specific provisions of the Borough Code. For example,the Class Specification for the position of Director sets forth'position specific responsibilities"for the Assessor,Clerk,and the Community Development Director,Engineering and Facilities Director,and Finance Director.' While none of these"position specific responsibilities"encapsulates all of the duties that are set forth in the corresponding Code provisions for these positions,the Director job description makes it clear that the duties assigned to each of these positions"might include'the tasks that are fisted. Further,the corresponding Code provisions each explain that these Borough employees,in addition to the tasks specifically set forth by ordinance, include the performance of"other duties"9 Consequently,the fact that the Director job description does not describe every duty specifically outlined by Borough ordinance presents no inconsistency or legal infirmity that should preclude the PAB's recommendation for adoption. Section 2 of draft PAB Resolution FY 2014.01.1 recommends that Borough's policy permit employees whose position is reclassified at a level that would result in a lower salary than that currently earned by the employee,that the employee retain his or her current salary and continue to receive scheduled step increases. Our Firm's examination of the Borough Code and the Personnel Manual have revealed no inconsistencies or prohibitions on extending this exception to the Borough's employees. I remain available to discuss this matter if you have any questions. ?See KIBC 2,45-2.85,2.95. 'KIBC 2.50.2.85,2.95. 9 See, e.g., KIBC 2.55.010. Page 147 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. Bud Cassidy From: Joe Levesque<joe @levesquelawgroup.com> Sent Monday,March 17,2014 11:35 AM To: . Bud Cassidy Cc: Karl Short Lauri Whiddon Subject: RE:ORDINANCE TEMPLATE Bud: I have reviewed the draft Ordinance and approve it as to form. The only edit I would recommend is to add the words"by Resolution"and delete the word"for"in the 6111 WHEREAS. With my suggested edit the last words of the 6th WHEREAS would read: "and unanimously recommended,by Resolution,approval by the Assembly." Thanks, Joe Joseph N.Levesque LEVESQUE LAW GROUP,LLC 3380 C Street,Suite 202 Anchorage,Alaska 99503 (907)261-8935 (907)261-8931 (Direct line) (907)230-8126(cell) Email: joe @levesquelawgroup.com This transmittal may be a cwt(dentlal attorney-client communication or may otherwise be privuedged or confidential. If you are not the intended recipient,you are hereby notified that you have received this transmittal in error end that any review,dissemination,dstribLdlon or copying of his transmittal is strictly mohibited. II you have received this communication In error,please notify us Immedalety by reply or by telephone(colect at 907- 261-8935)and immediately delete this massage and all of is attachments.Thank you. From:Bud Cassidy fmallto:bcassldveekediakak,usl Sent:Sunday,March 16,2014 2:38 PM To:Joe Levesque(Jo(alevesouelawarouocorn) Cc:Karl Short;Lauri Whiddon Subject:ORDINANCE TEMPLATE Joe Here is the ordinance that we will be taking to the Assembly in an effort to move forward with changes proposed by Fox Lawson and Associates to the Borough's personnel manual.There may be some more changes as Karl,Lauri and I have been meeting and will continue to meet. The information that we will be presenting to the Assembly will be the same as what was presented to the PAB.We may augment the Assembly packet with additional background information. Let me know if you need other things from us to put this ordinance into context. Page 148 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. The deadline for information to be included in the next Assembly packet is this coming Thursday. Let me know if this request fits into your schedule. Thanks again Joe. Bud z Page 149 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. BACKGROUND INFORMATION 1. FOX LAWSON — FINAL REPORT— May 9, 2013 2. FOX LAWSON — Q&A TO Employees — August 20, 2013 3. Personnel Advisory Board Minutes — May 15, 2013, August 7, 2013, and March 5, 2014 4. PAB Resolution No. FY2013-01 5. Department Manager's Supporting Memo — March 4, 2014 Page 150 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... 4 a v n m Z O m N _ aU\t7�.7$5071? }1C. 1Lz S. - —/{,iThM%'�pr� L Iicrtl3C t1ti�u�liCdfllnc`. (ur�r ra+t it nrr(�l,Inh nl4uun((✓*,u h%u O 1 -o m (�"C�od `aik Is`land}?Boro J 7; a '-ompensation Study y ..Xi 4di^_:k4iY i ma! Report - nit • • • • (C, IISc"hu45,00c1 5i be iccs ln4. L1°- thinking ahead a w in 0 0 W a y It co CO C a v C) 0 m Z 0 Talb11 e of Content • Study Background 3 •o Borough Compensation Philosophy 5 -°_ • Summary of Job Analysis 6 co Decision BandTM Method 7 v Classification Structure 13 ••a Survey Methodology 14 — Benchmark Jobs 15 -° — Survey Participants 16 c S — Published Data Sources 17 — Geographic Differentials 18 - Process cc) 19 • Summary of Salary Data Comparisons 20 — Recommendations 32 — Proposed Pay Structure 33 fn — Implementation Cost 34 • Summary of Pay Practices&Benefits Data 35 — Summary of Pay Practices 36 — Summary of Benefits Data 41 • Conclusions 51 • :Recommendations - 52 • Administrative'Recommendations - 53 CDr Laww &A wi sp m u, oN CO CO m 10 PD 0 a. co ,„cp S tu y itrackgroutrid a) • Fox Lawson &Associates was engaged to perform a review of 0_ 0 compensation and benefits for the Kodiak Island Borough and make a recommendations regarding: co — Job structure and individual position allocations; — Job evaluation methodology; - Current state of compensation and benefits; -0 — Market competitiveness of specific employee benchmarks; 3 — Benefits and costs associated with recommendations; cp — Implementation and transition options; and, — Pay practices, policies and overall compensation program. • The major consideration of the Borough is to establish market comparisons to the current range midpoints for existing positions at the Borough to ensure B competitiveness in pay. •-0 The following items were provided by the Borough to facilitate the study: — Organization materials; — Current job descriptions; and — Current compensation and pay structure information for employees. 1:01)Fox Lawson Assoc-laic% rn tD )t■ (.0 03 0 a 5' v z 0 A Study - ck grouv n1 • Compensation and classification objectives were identified and include: 0 - Compensation levels reflective of public sector labor markets covering Borough jobs with pay o grade midpoints reflective of the 50th percentile of the relevant labor markets: • All positions compared to similar-sized cities and boroughs throughout Alaska and select cities in the Pacific Northwest, including: Boise, ID; Edmonds, WA; Bellingham, WA; and, 3 Newport, OR; • Compensation will be viewed from a total compensation perspective, including base pay, 9 employee benefits and applicable variable compensation. — Develop a pay structure where the midpoint is reflective of the defined labor market rates of co pay. 0,1 — Classifications will be placed in the salary structure based on their respective DBM rating and market data results. -o ti•WowitAwitAir.rrtnrnrnin'''UrMirl ):M m 3 0 m co W J y 3 0 a n CD Z 0 IB® r bop ih tCo`m� e°r :saitaio,n� k h i I so iJ v o sm p r �._ _ �P �Y . Broad job classifications will be utilized to facilitate simplification and flexibility. internal equity job evaluation approach (DBTMM) consistent with broad class concept. 3 5 ® A total compensation approach, including benefits, will be taken into consideration. Market parity will be assessed at the market 50th percentile. CD Ci f x la.won s Aw ia� YJ m 0 o W n CO rn ti y co P3 0 a = • N h ro z O Starni alry (Of J®b A aIysIts I • Existing job descriptions were collected and reviewed. • Employees completed Position Description Questionnaires (PDQs) to describe the work they are currently performing. • Occupational panels were facilitated by FLA to obtain employee 3 input. ro • A classification structure was developed that consolidated and summarized jobs based on the type and level of work currently performed. • Job descriptions were developed utilizing information obtained from employee PDQs and the occupational panels. • Jobs within the proposed structure were evaluated utilizing the Decision BandTM Method (DBM). Iln n A( I& 0.+n Sn + -..:.mow? - _ ° uswu..n .unv...r+•n .ev'.L evaP9+ ' 3 .?d-' o w a • oo ao 0 a C) [ ecis,o;n, IE3Han, ! �''� W14040(11 • The value of a job should reflect the importance of the job to the organization. C. • The importance of a job is directly related to the decision-making requirements of the job. Decision-making is common to all jobs. Z a Decision-making is measurable. 3 a IT,'Cawwn a arviciaziw omJ•.n..wc,..,.i. - ° m o m PO 0 a. m C, h m z a N L! eetsil`oin� 1B a�ndi� M4 iM ejt h©u ,p ,.m.:xa uw^nnmv,w.,a..vt:,ds*x?SaW+ t.-a ' ,�`u' ',wv....,Mir^cu..aea.�FL yam• ,„� • DBM ratings address internal equity and supports O development of pay structures. Decision bands within DBM include: — Band F — Top Level Policy Decisions CD — Band E — Programming Decisions — Band D — Interpretive Decisions - Band C — Process Decisions — Band B — Operational Decisions r — Band A — Defined Decisions Bands are further subdivided into "grades” based on leadership responsibilities and "subgrades" based on areas such as difficulty and complexity. CD F lw A ku ,.a./LJ nWI M , G ..I.. 0 W -4 m oa 0 a 5 C) = C) o Z I-n < 1,,, 0 ._. 4,- _ 0 ).-, a 0 -0 i......arii, ,.. .1. • ,..„ _, • -0-fret, 5 Hie*tifiv-ei Ifilrograrnthiiigi IP .4_)7 ' dA ' Banta' ..„, \ , ._ :Band a n dki 13) .: f i - a-dais '' • CD 13 ,defihefn:k- epperational, , [process R d DI : :.;Ba ndt 1E !Rorl,:d1:F. _ _--- 0_ , - „,- - - ,: r, ,- -o.if•••futti, - - • - , '''' T ,•4i.-4 . ' .1 1-,t, , ., , •i 4074:4,-"t1.,; , -, : -, 1, 4 ' -0 ,et"-- 1'.^4 ;"i(Yiars;ir,..' ri .;'," c",1'.'Ltt." ;„ "--0,4"44,1"" 3 CD r , ';,t "'",,,,Wkoirr , ' -?4,4,",„/4„-:, ' ' ,,„,"„z,',,,,-,44,c.-",7,., ■ ,,-'",;.--'‘;:;"'"",,?"-ct--„,"" z.;.„4,,s,„--i,exk, ---,„ P}, ; „ ,'-'4•,•1 f : .,--R.At •- =, ' I, --, ' , Plans Interprets_ i . , , ,,„;.,,,,,,;;;,,,v,•,,c,,t. ;12, 331 CD f 43 3,3'323 .113;1;t334, '1 -,,,a4-3i- it*:,3 li 3, 33 s'eiects3,333 i C.„ 4.5.1301.91.3,33,373, 1 C)Dga 11 IZatIOn m s'-•:, • il ' i 2t eq;'; f-, -.. • .4.1De_ter,011r.)el,! 1 tiiipeterrpt29„,q.41 i "7 r1.51rate •- ; f--13"AfieV ' •lie 1-15-0,9r,a-IP-§4174 . 1 'fr; S'co'Peil.' C t'rri-trafifitarr_ar.;' ,'; iniivdtpncji. :4; 4 aRRepotime -tm,,,iik-, ,A,T4ii': ni'4.54>,,'eTri.t f•,..,:ti' , .4,-4•;c1iintiOn:',/ a) t.-./.--- ;,,-"e;rikt`6, 1 , -,-,,,,,-r,fid operatiohlaj, d ...'" 41,§■-e-r,,r4-----41 ,/ - r kkv-,74t.t.i.,-_,- •'., ' 1 -actoinplish , 1 f z I-Pe:1'9-1)11! 1 - r 10.,./-r-i-ri- 1' 1 • - Sichfitibi , „oat uzi-o—t,,,• ,• ,i fl rAke LI r.P..9§Ig!'6 11 I'''. '.:',;"1 Cci";r (ger itpd, i t ,I l'steci7§-ibil ;- i q12gre,:n-q0-7it:-,41 t , - , •• NieeilgefalC' gt'e-r- o.fra.11 I _'; iitce-s-see; 1 . ir 191-P9J-- ''" 4, .6 .resources•- '- " 3 ;r, coT,?.ef?(10ri) i 11 ! ■ . •:'i; ;i - '4 1, -0 } tr, ■ 11 h , P i irt.' IC 1' 1 iF '1 'il „), 4103, „„ t R a 1r ir :b.,.,_ _ * _ _ .--.......--,— - — (t;41) Is G) RI - -- ' __ - Z ti Ili aD CD C.D1 CD ni CO ; it CO ..1 $0 P3 0 a s v0 CD z 0 iD7B M ` teIp 2' � �a"d�e� co" 4*� 1 r ) r_ .�`x fg ¢ w isp NS � ss. s,x �} ' a -.,.. 5"i°s ii¢• "�� O) a 0 Authority . . _ . CD 3 CD 111 a .. 2 \ sl Structural Sapientiat z Author t_b . Authonty 1_ nsib Re p o iIity Accountability{ Advisability Informability kg ti ii M GIB Pux Ln.+an x A..txieia CD rn . 0 W n OD rn V 0 a: 5 = n CD Z .._ r .■..., ,■, ■■• , -< I i - V, " i '.'.,1 ! .. ' ' "-,, `----t-------t - .-- -----' -)"-- . •• _-1 ' EDBIMI SteP 1 -- ISILlibgrade' ro o __, f" _. cn > ca. o -o. up ... .. ,.. v . D . 1 c i . 1. fc . 11 ' iPilitatynCtiteirta .le Difficulty:. _ _„ 3 .________________._------- -. ,.., co c Duty---..‘Y, o iliiaffette ty- . . . . Occurrence I al . Cplexi .Orn' tY.:'. coz . . . .,.... ... ...... ---_._—_-----_ * m - - - 1. us-;,-t e" e ry.-,n-.:• ii- ed D.„---zi-:v---e;':r':-s-.-.-.--.1-y io f-'I. • i"t.,.,- -I.. D,„- y, P,.,..,,.e,i-.4..r-...c.:.ent.7,.,of 1tiaites,, ; q tiL 11# 4u F requency ..',,,,„,-.. - - ■ . . ... .... , . ....- , .. . ._,..... ,.....-----.......h.„.--....----.,,,......-...- .., eFtZaT:&Arnett..T. )::• -I) L - _ ._ n to co i Z a; CJ Is o Co :." a, ni 50 co o a m C) C) CD Z 0 iL�g1VIN'urvclure ? BAND GRADE SUBGRADE 5 ,., rill=C Minatin 'S rviso' _':..._" 2(5)I--- D 4/JP"- , i _ _ 9� .pe ry -(1(4):- o lFyaPolicy, • ,v < - „�, - '31_ D °',19r PNoncoordlnating Y _ :2i. 4' " a) s 19 ''COOrdinetingiSupervisory 4 r_- r,1{4) ( 4' TOP) t [Lead ' p 0- � +E Pfog[amming� -. a._ . -31 _. � �� Cll L Noncoof_din`ating �;:-- r2_ '0 .._— • -' -.--.. �_m 1 .�i r 3 i7.Coord ating Superdfsoryi i ,�-- X1(4) } ' -.11U-Interpretive _.,i c - -� 3l- "' °�I 5 . 16 Nocordlnating, }uF $2 _.. I 7-=-N"r :. , -n ,Mid Mgmt , a) t _ .. -. & __ _— _ ip. Z " (S Coo d InglSupervisory, - ., 1 4, _ I I,,•r . - 'i dr(D - - - � _3 r lq Frocess, ,gr " y ■ f i m X 4' NOn•coordlnatig i ) r u: r.,.ni a 3 ;Coordinating/Supervisory `^-. 2(5):. - 'y r --� ,(a)�_�_ . 1StafffRoles • 113 Operational f .� __ 3i -_. _ , i_n_, `,,- 121 Non-coordinating *z'" 2'12)1_ 1 ;71 Non-coordlnatIng ' .` 2 .r ).jA;:Defined �`.' 1 , r s ,� '71g NNo`n coordinatIng ..2• h,,,,,,,"),-..„2, • _°' -3:- 1- C)I o.,. 1. tea,c ti a) C - - — _ _ . a � _ 2 I GI m Z N b O W - • CO y MI k CD CO 0 a 5 v 0 0 m Z 0 �C� !asslfca�tian; ruc � ret tu S� I N as 0) Classification Structure '•fk`. *^`�" Job CIass,mations " " DBM Rainy 0_ Administrative Support Administrative Support Assistant B21 Administrative Support Specialist 'B23 11 Ir j Appraisal Appraiser Technician B21 LO Appraiser C41 _ t ^:.�:.' ..... .I . ... r' ._�.. . N Coda Enforcement'/'. _ .. _ _ _-;,:y:,`(Code Enlamament 011ieer: _ _ :824: 3 Fiscal -Fiscal Assistant Al2 D Fiscal Technician 823 (p Fiscal Analyst C42 (D In formation Technology J IT Technician A13-B22 r • IITAnalysl.- . - _:IT Aden—MIMIate, :C52;_ . (0 N Landfill Operations Baler Operator B22 Z Senior Baler Operator B23 tD ,Baler Supervisor B32 J 1; - II 4 Maintenance _ _ Maintenances 4 m Specialist B22=B24 — - - /Maintenance Coordlnalo} _. - ' C42 [ IL - II J Management Support 'Management Analyst C41-C42 ' -. _ : ,Management Specialist . . .. . C43 Management, i Manager, -_ -D81'-.. ll Planning? _ _� .!Planner: _ , - • C42 I _ Projects:_ . ; :_._ : . ,„ !Projects Assistant ._ __...i . .. _._.� '..._. .- 1823. !Projects Inspector .. ',Pr-pie-cis Manager. • C42' CDFm law.on e-Assocol.. v Hornn A(Jlglvr Ilml.F.....Lv N ^ 0 YJ ( m Z co 0 n Ca .,i It co 03 0 a 5' su C) m z 4 SiL4(ey " �'$� �et�h4odo'logV a • A custom survey was developed in collaboration with the Borough and 0 comparator organizations were identified. • FLA distributed the custom survey to the comparator organizations. • FLA followed-up with each organization to encourage participation. • FLA reviewed and entered the data collected from participants. • FLA followed-up directly with the participants to clarify and validate missing or questionable information reported. • FLA asked organizations to make a match for only those jobs that reflected at least 70% of the duties as outlined in the benchmark summaries. -- If there were any questions in job matching, we reference job descriptions, ro organizational charts and other information to verify that the match is valid. • All data are effective December 2012 and reflect an annual basis. • FLA follows the U.S. Department of Justice and Federal Trade Commission guidelines that state 5 job matches should exist per job in order to conduct statistical analyses or for drawing conclusions. GPI I. rA ago iM' CDN 0 rri p 2 W co m c*0 0 Li.. a F) ro Z 0 r . th° ` 'IogA 0 a. o co z 0 o �uTr�u�e�y iMeltBhodo'I,o� "' Sur�eey Pxrtficpanrtsa " ? iL x ' ,t .....r...-.. '�.'^ra ° ri: -, ..w fir' F tl En o • FLA developed a survey questionnaire to collect salary and benefits data. Questions in the survey were posed in a fashion that were standard and easy for participants to answer, as well as being easy to quantify and cp m analyze. a • The survey results represent data from the following 17 organizations: -a 6 • m Participating Organizations Information Data-Mined Utilizing AML Survey co City ofEdmo`nd L�WA - Matanuska-Susitna Borough,AK co City of Fairbanks,AK City of Nome,AK City.of Homer,AK :' North'Slope Borough,AK M City of Juneau,AK City of Sitka,AK City of.Kenai;AK` City of Valdez,AK City of Ketchikan,AK City of Kodiak,AK City of Unalaska,AK Fairbanks NorthiSlar Borough,A K Kenai Peninsula+Borough,AK Ketchikan:GatewayBorough,AK Kodiak Island Borough School District,AK GDt .1.., .2 .,,MF. �1m � 1 tco F._ .u sv,_ss.iu+'ut4` 13 i „„n'(.,Y.:...d'Gk Y G rn 2 0 co cn • - n c y 4t $0 CO 0 z co ta SSuruey t ehter odology Piulblilsh-e dl a taro, s, The following published survey data was incorporated into the analysis: co Q , 3 Published Survey Sources • -o m AlaskaiMunicipal League Survey 3 to Department of Labor,State of Alaska Economic Research Institute as Z rD (tl 3 •o row i.Ow,on,<A„uc a,tw - — n tO 0 Fps 0 0 Cul a CO 0 a 0) 0 ic ®gffer`entllrals z 0 l leb rahcloogylGgplrue r' et ® sY Suy r � h w. ' D) o Q • Applying geographic differentials is a sound compensation practice in an effort to arrive at a more precise figure for use in analyzing and setting pay. crD • Just as data are trended forward to be effective for a current point in time, data should be adjusted to reflect cost of labor differences between cu a geographic areas. CT • Geographic adjustment factors are shown below: Comparison Locations Differential Factor Adjustment. 7 an Anchorage,AK 98.96667 1.0104 up Bartow,AK 99.45 1.0055 p1 Dutch Harbor,AK 99.7 1.003 CD Z Edmonds,WA 101.25 0.9877 (p Fairbanks,AK 98.88333 1.0113 Homer,AK __ 98:26667 1.0176 Ffl Juneau,AK 95.23333 1.0501 Kenai,AK 98.51667 1.0151 Ketchikan,AK 94.61667 1.0569 Kodiak,AK 100 1 Matanuska-Sllslltla Borough,AK 103.1667 0.9693 ID Nome,AK _ __ 99:56667, Y0044. Seward,AK 96.21667 1:0182 Sitka,AK - 94`78333 _ 1.055. Soldotna,AK 98.21667 1.0182 Stale of Alaska 98.8833 1.0113 Valdez,AK 98.78667 1.0125 ni Base City:Kodiak,AK Z cc to al cn co co . ni °n co y o 4k co 03 0 B- 5 - n z 0 N S ulrve <M CelhodotogY Process • FLA performed several reviews of the data to identify any extreme data and -0 to ensure validity and reliability of the data. • Through a statistical analysis, any salary figures that were considered cu extreme in relation to all other salary figures were excluded, Various statistics were calculated (25'h, 50th, 75th, low, and high) in analyzing the data. • Once the survey analysis and report was completed, it was submitted internally through our firm's quality control process for review before it was co submitted to the Borough. z CD in 3 a F* m m o) (0 0 0 m 0 i? v n CD Z 0 --- s n d S- Summary " g et Salary IDasta ®rnpari5®'nsx Fri o_ a — On an overall basis of all benchmark jobs combined, the amount that the 0 -o 5 Borough is above or below the market is shown in the table below: a) • The 50th percentile of market data was used as the comparison point with the o midpoint of the current pay ranges for benchmark classes, as this is where the Borough identified its targeted pay a co Salary Range Comparisons O Market-Actual Selenes ` Market ActualSalaries' _ (�KIB Actual W ttizt KIB Range Midpoint Z Range Gagip Range I t Midpoint .I ; ... m � 3:`83% 0!00°/n. .3.33%' 0:86% <6 79% 3 — Some benchmark jobs are further above and some further below the market median. C)r„I.. as „�« .,..AtJ41 nSn...pd. v s. la m rn 0 w • • CO rn 0 a av ro ro z a `X urn r fl:a,r�y� es' Sal�arev i ;alt-a ®,mipa=riso= rs� p o. — Graphical representations of benchmark position current salaries compared to market are shown on the following page and reflect how the Borough's salaries compare to the market utilizing a statistical procedure called regression analysis. B — Regression analysis was utilized to blend market data with internal equity. • Regression trend line was used as an anchor for salary ranges and represents the'best ro fit"taking into account market parity and internal equity. • z ru rn B a FoM ca non a a„ox n..nn.I lJW.r14eL.1n..n.I.. 0 rri o rin 4t to i� 0 5 v C) 0 m Z C =m „ t �; tarry l�f a airy �D�atra Compa -is®r��s A r Kodiak Island Borough,AK aCurrent Midpoint vs Market Salaries o $14000P so 7 co 45 $120000 Q — a p -a 5100,000 ri a st 3 p ^ t CD 7 w 586.400 - - p V 0 $ tQ 4) sso.000 :max a a o ® @ (7l S40.000 �- _._. _ - 3 S6 ____ ......_.__._ — - _�._____.. A B C D @ DDM Rating • KID Range MA a Adjusted Actual Salary -'^linear(KIB Range Mid} —linear(Adjusted Actual Salary} P,,.la :, n v 27 rn v ice...,--,,. ,._ , „.� ,: 4.A:as.•*.„ co m J 0 N co D:, J m Q0 OD 0 co as 2 o Z 0 SuC l � , laray {oi1i 'Sa�l!airy [;apt.. �. , o� .�pa11 s'®nt. 0 is Kodiak Island Borough,AK aBorough Actual Salaries vs Market Salaries 0 $140,000 0 t0 II) $120,000 a 'LS si00.000 A O i N ❑ Q o ❑ z sea Goo --____.�—_. q o _- — D. Tv € E Li a $60,000 — -- -_'._."-- -"" __—__ _— b CD* y❑ D ❑ m $40.000 a 3 a • $20,000 so A 5 C a e BBM Rating • 1518:Avg Salary 8 Market:Adjusted Actual Salary —Linear(KIM Avg Salary) —Linear{Market Adjusted Actual Salary) C)foe Lawn a Av.,wiatc. n.,4 l4414,rlbn1,4rvn,i Fn IN CD m J ,Z' W 0 O w IS CO ,. .y „Thiii 11 to CO 0 a 5' v CD z 0 S Summary ©,f S�armiry Da a, ompari�so s�° R x 14�xs rn Kodiak Island Borough,AK Actual Range Minimum vs Market Range Minimum 0 $90,000 -- j' (O 580,000 [1 p 3 0 -0 570.000 m e 3 ! ❑ d I m$60.000 — O p e Q o e lv $50,000 —0-- a m � $40,000 0 • CI $30,000 - - - d B C O E OHM Rating • NIB Range M• B Mkt:Adjusted Annual Mm —Linear(NIB Range Mm) —Linear(Mitt:Adjusted Annual Min) Cu L,w,. ,, .:.HI n m A W n Co rn � y 4k co CO 0 0) v 0 co Z 0 J �ma�ryr 'f = �al a?ry, IC�7,aata4 'C,0),,m�pa,rison�;s CD A Kodiak Island Borough,AK a Actual Range Midpoint vs Market Range Midpoint (Q a v $100.000 _- - - 3 W 3 $130,000 o m . 0 0 O m r o 0 0 5 = „ 1 4 3 560,000 - .�-..'r`�/ _._ . . _. (.0 a N ir z a C8 - - m 3 520,090 - - -. 66 A a C D E DBM Rating • KIB Range Mid 4 Mkt.Adjusled Annual Mid —linear(KIB Range Mid) —linear(Mkt:Adlustad Annual Mid) Fox f anon&M«x aav IL....n11<p}yJnl4n4o11.m u. cu CD m Cn Cn 0 w rri � y 4t to 0 a v z 0 Siu T airy olf ga11laryY ,® ain ep tta orlri sons; ; _ t w k r .2 Kodiak Island Borough,AK Actual Range Maximum vs Market Range Maximum Q O $100,000 a 5 $140,000 — tll d $120,000 � 0 0 $100,000 --- D 0 O D _ A $80.000 _._�.,__.__ p _� O : s � $60,000 --- -- _________— m 0 D 0 m $40,000 a $20,000 $0 A B C 0 E UBM Rating • KIB Range Max a Market:Adjusted Annual Max —Linear(KIB Range Max) —Linear(Market'Adjusted Annual Max) 41)Po.I.as. n n au. •on'n..a 111 P ,own tx tP m W ° n co Co co J m co CO 0 a 5 W F) CD Z 0 N Summary aryr°, of `Saltary� f®a cca ICompansonlsi cn 2`2:7,,,,,,t.d .- eerou hrACtuel Difiere•• e «+��. U I(aronec D Positron Title '` Do 9_2=MCurrenl Po -Wan•a Mid•elna , ,,,, �� . 0_ Accounting Technician $50,775 $44490 12.38% 554,004 544490 17,62% O -O Appraiser Tech $47,236 $56,149 -18.87% $51,402 $56.149 -9.24% 0 Assessment Clerk l 544.324 $46.965 -5.96% 542,188 546,965 -11132% (0 Assessor $97,760 598,432 -0.69% $84,228 $98.432 -18.86% Cu Associate Planner LRPtENF r $83,200 558,077 30.20% $70,858 -$58077 18.04% �- 0 O Baer Opeal6 - "556;155 - $58,128 -361%, $56.738°i' 358128 ' •2:14% BalerOperola ll._ _ $70,858 N/A N/A 561.101 N/A N/A -o Solid Wastanaler/Lendlill Supervisor $78,306 N/A N/A 367,444 N/A N/A el Borough Clark; ,$100121 +$85,892. 14.21% $80,169 $85,892 -714% 9 Code Enforcement Office! • $59,611 $67,675 -13:53% $64`,194 $67.675 4.42% a) Community Cavetarenl0l676167 597,760 " --' "5107,726 10.113_' 1$84.119 $107,725 -28.60% ConsIructbninspecior tEneineeer_ , '$69330 559190 13.94%- 569,130 $59;490 13.94%' CO Deputy Cieerk - '$67,444" 559,872 '11:23%, e __$611011 ' _ $59872" `2a11%� 01 Envirennlantel Specialist"" - "1$80;169: 'r" ;,$52:467,' t +34;55%1, " ' $80169r ..r ,$52467.:, ' - ,34;55% Z Finance Diieci6T _ 599:840 $114488 ' -14;67% $86,334 "$114,468 -32.61% CDPiro Chief'._ _ _ " _1 '$90,704 $94,206 -3.88% $78,214. $94,206 -20:45% Gonern AcURevenue A-rt - $70250 $67,582 3.80% $70858 "$67,5 82 4,02%' ll GtS A•ayst _ $56,738 $71,768 -21A9% $66560 $71,758 7.82%3 1TSuper35er _ '$03;293' '" " $92701 -11.42% $70858 592701 ,%' '-O . _ _ Maintenance COwdinator . $82,174. ; _,-$73,823 10:56% $70,858 $73;823 -4:19%. ' Maintenance Engineer `.. -.. $75,305 .577,069 -100% ' $65,799 $77,069 -17.13% Maintenance Mechenle" , " $50157 $47,937 17.57% $59,611 547,937 1948% RC Netwerkj chnidaally, ___ _1.,, ,$54;004 $52;528 233% 559;611 $52,526 11168%' Progremme_Anolysl - - $70960' $72,978 5.17% $65,799 '$72,978 10.81% • Project Managerllnspagor $06,334: 583,525 325%. $74,445 $83;525 -12.20%, Property Apprslser �._ __ _ < ' 564'194._.-_.' 370,642 • '-10.04% X565 799 - ..$70 642. 1.36%. ResouThe Management Qtfcet _ _ .587,360 575,353 13.74% `$741445 $75,353 _ =1:22%: Sacretary,111 _ 540.914 $47,659 - -16:49% , .544.324 "$41.659 '932% C"D.Fo.lam,m a Aamialt, •Ilnn.nil(ill rA"v ikmn F..,-.I.. in _ 27k g 'J J G 4 •° So J m 50 m 0 a z 0 pl aaryi�of� aary 'D�afaC®`r�ri�palr�i�s�®ns ` � ?. Q] • KEY MEASURES: Overall, current midpoints of all positions are competitive with the 50th °o percentile of actual salaries within the defined labor market(6.79% below the market 50th)for all classifications combined. • The following guidelines are used when determining the competitive nature of current a. compensation: — +1-5% = Highly Competitive m — +1-10% = Competitive @ — +1-10-15% = Possible misalignment with market — >15% = Significant misalignment with market • Current actual rates of pay compared to market actual rates of pay are highly competitive, m leading the market by 0.86%. • Overall, current salary ranges are highly competitive with the median of the defined labor 3 market(at the market 501h) compared to the current midpoint for all classifications combined. • Current range minimums, in aggregate, lead the market by 1.93%. • Current range maximums, in aggregate, lag the market by 3.33%. • Individual comparisons vary. • Longevity, performance and hiring conditions may explain some differences in actual salary. G' .4a CD 111 CO U CO ,rn 50 0 a z N Suimlmtar;y S Saltarry IDra a luornpariis-,oss. Based on this definition of competitiveness, on an overall O basis of all jobs combined, the Borough is highly a competitive with the market. 0 10 individual jobs' actual salaries fall outside of the competitive category, as detailed on the following pages. Z m 3 Fox I..wwn a Awyo.,«. 1)n.n. AlLL.y,I.rlW.lu4..un In _w m 4_ Zit co rn CO 0 CO CO � y t0 0 Q 0 tv CD Ca z 0 m N :St' 7 i tlzl' + z`r; lrnEm�ry t � aitaC:ornpar��so,n�s ..t Positions lagging the market (indicating a possible or significant misalignment with the market): v a 3 Position Borough! n a r Midpoint ' 1. Difference 3 aT Finance Direclor $86,334 $114,488 -32.81% @ IT Supervisor $70,858 $92,701 -30.83% Community Development Director 584,119 5107,728 -28,06% co Fire Chief $78,214 $94,206 -20.45% co Z Maintenance Engineer $65,799 $77,069 -11.13% CD * Assessor $84,228 $98,432 •16.86% m 3 -o aD m m 0 Z co ° n° w co m P3 0 a. 11) Co 0 Summmary 'Sal liar") Da- ital rtrrAparrsbn s 9 Positions leading the market (indicating a possible or 73 significant misalignment with the market): a Position Title 40 Borough urrent 1225240Difference Range Midpoint Accounting Technician 354,004 544,490, 17.62% cr) Associate Planner LRP/ENF $70858 858.077 18.04% Maintenance Mechanic 559,611 $47.937 19.58% CO rn 3 el/Fox Lawron&As&utpatt& co 0 co— c 0 co --4 4t 5C1 0 a 5' v C) ro 0 Sa#lan Data tRec®mme� ralt'i® s -= rn • In aggregate, current salary minimums, midpoints and maximums are highly competitive with the market. a • The proposed pay structure, which takes into consideration internal alignment and external market data, expands the overall width of the CD pay ranges to 50% to align with the market and provide greater flexibility in pay administration. • The Borough should review the individual jobs, specifically those where a greater than 15% difference from the market exists, to 3 determine if any further changes in grade and/or salary level are warranted for a particular job given that we may not be aware of all the internal factors affecting placement. 1,4 CD . . . -4 w PO 0 a 5 C) o ar z _< SaIarny i Hat=s Pecornmendalti,ons: Proposed IF'-ayllS‘tr cuLr„e is a I DBM Rating I gib) ,I �� MI [ Spicad O 6 111 All $32,190.34 $40,237.92 $48285.51 50% Al2 $37,018.89 $46,273.61 $55,528.33 50% n) A13 $40,720.78 $50900.97 $61,081.17 50% O 921 542,756.82 $53,446.02 $64,135.23 50% M 2 822 544,894.66 $56,118.32 $67,341.99 50% '0 823 547,139.39 $58,924.24 $70,709.09 50% CD 3 9241831 $49,496.36 $61.870.45 $74,244.54 50% CD 825!632 $51,971.18 $64,963.97 377,956.77 50% M C41 $54,569.74 $68,212.17 $81,854.61 50% Cfl C42 $57,298.22 $71,622.78 $85,947.34 50% fit C43 $60,163.14 $75,203.92 $90,244.70 50% Z C8 C44/C51 $63,171.29 $78,964.12 $94,756.94 50% C45/C52 $63,171.29 $78,964.12 394,756.94 50% in ,061 $69,646.35 $87,057.94 3104,469,53 50% 062 $73;128.67' $91,410.83 $109,693.00 50% "D63' $76785:10 '$95,981`38 $115177:65 50°,'0 Eel-, - -$80,624`.36 . $100,78045 _$120,936.53. 50% . E82 $84;656757 '$105;819.47 8126,983.36 50% E83 $88988.35 $111,110.44 $133,332.53 50% CID Fox I4,v.n,,n A.rwiao ultn,an,A(i y.1�IFlx4.xa.l,,. q cc) _nit co O a a 0 w co m it FD 0 a s eu C) z Salary airy, Date Reco r� dm� a�t i�� rs eo, t sL:� �x .d rn • The cost associated with bringing employee rates of pay to the minimum of the proposed pay structure is approximately $4,400, which represents 0.14% of payroll. • The cost associated with employee's maintaining their relative position within the proposed range is approximately $176,000, which a represents 5.76% of payroll. z m m 3 m � o , . n 3 50 PO 0 a CD z N nl iry o °nrs 0 ?S? a f ;Pay & 1B'eneft � a a t +il�paonst a A customized data collection form was created to collect benefits information in conjunction with the salary survey. o FLA distributed the survey to comparator organizations identified by the Borough. _ a FLA reviewed and entered the data collected from participants. m 3 a FLA followed-up directly with the participants to clarify and validate questionable information reported. C)Fo.L..wnaM1+vc li+ .1A...udG4VW.r I4nti Sxx �+y, 0 W co — 4t P3 0 a v 5. 0 m Z 0 TI "a,.."_"_' I r 'S SuI o'ma7rl�y o i l , ayRractice s asvI ritereatses , K .A O. • The Borough leads the comparator market with respect to pay increases o provided to non-exempt and union employees. • The Borough is on par with the comparator market with respect to pay increases a provided to Exempt and Executive staff. 3 -a Pay Inoreas es7includes Merit,COLA, ° Cfl Avg,Pay'increasc T , t4"2C""2- 0otiResponding.Orgs m i • Non-Exempt 2.7% 5.5% 80% (D 3 3.0%_ 3.0% 80% 2.9/ 3.0% 80% . (WMGY :i 2.6% 5.5% 67% . . • Data provided by 15 organizations. **2012 was atypical of the average increases provided by the Borough;historically,increases have been around 3% CD ur I:uwna A.�tim. m • co ° . . co co J m co O a sv 0 CD z Summary°airy of Pay aP�r,�a7ctitc�es Sailalry �Rajn�ge�s; • Formal Salary Ranges are in place for 100% of the comparator organization's union positions. For non-represented positions (non-exempt, exempt and executive), 93% of the organizations have salary ranges in place. The Borough leads the comparator market in salary range adjustments for all a represented groups as summarized in the chart below. 2 V m 3 2012'SalaryRange Adjustments ry ,Market Avg Salary Range,; i KI Salary Rango %afiRespanding,Orgs tto •Atljustme- s Adjustment" w �. z - Non-Exempt '2:0% 3l0% 64%. t 2:5% 3.0% '7,1%, 3 28°h NA 71% • C7';')(00130 tr. 2.0% 3_0%- 647_ Data provided by 14 organizations. **Highest COLA in past 5 years;COLA typically runs around 2% Gi)fox Lawson Awn ialo, Ilnry..i 4 f'11s.I.,I a4a 4, , Y.r� \— (0 ya —4 CO -4 0 m Co a Co U 4t 0 a v CD CD z O nicr S+ui 7 r mrair�y'',o�fPa�yPracteices ��IIITrrie :4atusa a ° 13 of the comparator organizations (87%) provided information related to the number of hours per week that qualifies an employee as full-time: - An average of 37.5 scheduled hours per week qualifies a position as full time; co — The median number of scheduled hours per week to qualify for full time status is 40 (minimum reported is 30, maximum reported is 40); — At the Borough, 30 scheduled hours per week qualifies for full time status. 0 The Borough considers employees who work 30 hours per week full-time, which is significantly fewer hours than the aggregate of the market comparators. Cor i.,w,. w n . I_. SD m R z co O 11 Co m 50 iA O a 5' ie a C m z a Stulmimlaii y of �Paay Practt�ices} Uair�a!balej 1F''4ay { is p • The Borough provides lump sum payments for Executives and longevity pay for a o non-exempt, exempt, & union employee groups; -o • Additional forms of variable pay that are provided by approximately 33% of the co comparator organizations include performance pay and 'other' pay (not ID detailed), which varies significantly from organization to organization; • Overall, the Borough is competitive with comparator organizations in its variable 53 pay opportunities. m 3 Variable Pay Provided at Comparator Organizations rm w Z 5 a a rn ii oNOnExempt '3 1 „ aExempt h 1- 0Executive ir at 'g,+ tt ri. Lump Sum Gain Sharing Team Skill Based Knowledge Performance Longevity Exec Other Incentives Pay Base Pay Pay incentive • Data provided by 14 organizations. GI)co.l_•wvin a My tclom .11....,..Jt.!. ,16.1.St...,In m _. s ]a1 Co_ G) rn E... Z Co 0 oa a CO zni w 0 a. m m 0 CD Z 0 Suimi airyelIP 77 w- f a t r s O ditittoIl Pay1 k` U_ x na rn o Pay Types Captured in Hours Worked for Overtime Pay Calculation t° 100% _ _.__ m a 90% f 80% - --- V 70% - - m 3 a 60% • (D ° 50% S 40% - Z 20% M g% - .._3 ... .3 Straight Time Holiday VacJPTO Bereavement Jury/Court Hours • Data provided by 14 organizations. • 12 organizations apply overtime based on daily and weekly hours worked. • 1 organization applies overtime based on a 9 day/80 hour work schedule. • Consistent with the comparator market, the Borough includes all straight time in overtime pay calculation,excluding time not worked. G,r,,,i.w„ n a. �c', ,L.rv..,d,.Y14, AnY Gn...L• ro m rn up C)0 o Is w -4 wy.. -4 I 5 $0 50 a m 0 m z 0 T 4 113e1,£ 1011#�.�.. inl2t{hiesr , letit rn • The Borough contributes 22% to PERS on behalf of individual employees; employees contribute 6.75%; • The Borough's contributions are on par with comparator organizations. Et pt Executive/Management Exempt Non Exempt z #Orgs Avg% #Or95 Avg t #Orgs Avg°k m -0 Employer 13 1910 13 19.20 13 1920 Employee 13 7.7 13 7.7 13 7.7 '2 Alaska organizations have tower percentage contributions,lowering the overall averages,with ER contributions of 5%and EE contributions of 8% AV Lawton&Astoclatec CO m 0 co co � - y td 07 0 a C) ro z P "T" lienle- if-14ST R4910671111,1":94 • Consistent with the Borough, 77% of the comparator organizations offer employees the option of contributing to a tax-exempt retirement program that does not include an employer match; ro 3 • Annual employee contributions are subject to applicable IRS limitations. 3 ThV.I.»w. a A mn h. 'p ro Z b ° D a, y 4t ao 0 C, 5 v C) n m Z o - Benefits: Paid Leave • The Borough's holiday leave program leads the comparator market by 2 days; o • The Borough lags the market with respect to personal leave by not offering personal leave; however, the average personal leave offered by comparator organizations is less than 2 days and the Borough's holiday leave leads the market by 2 days; ° • The Borough provides for 8 bereavement days and the market provides for 7; - • From a combined perspective for these three categories, the Borough is on par 3 with the market. 3 5. Holiday, Personal & Bereavement Leave v 14 - 12 - - .. - _. - - 10 -- ------'---__ ...----- _....._---- ------ m 4 2 Holidays Personal Bereavement tAverage Days:Market Average Days:KIB Po.Law con a AwnKiuc. --n.. r CD w c rn 4t O n 5 at 0 0 CD Z 0 xn. r s BeanefiitFs Pa d Lea e 3 ~. x . rn o • 4 of the surveyed organizations (33%) have a stand-alone vacation leave -o program; tQ • The Borough has a stand-alone vacation leave program; Q • The Borough's vacation offerings are consistent with the comparator 3 organizations offering a stand-alone vacation leave program. -o o Vacation Leave tD 35.0 . m - `*" x�l4 30.0 N Z 25.0 s 20.0 '.:-7 I g 15.0 Ii.. . . S L ' 5 0 I i, „ I ' 1(p 42 Yrs 2 to 4.9 Yrs 5 to 9.9 Yrs 10 to 14.9 Yrs 15 to 19.9 Yrs 20 to 24.9 Yrs 25+Yrs °Average Days:Market °Average Days:MB O T77 -; a ^ r... u:.d"�-. ((D 2 A Q n • • . . Oa CO m CO 0 a s v 0 CD z 0 Benefits: Paid Leave m a • 4 of the surveyed organizations, 33%, have a stand-alone sick leave 0 -o program; to • The Borough has a stand-alone vacation sick program; cu • The Borough's sick leave offerings lead the market by 4 days annually. 0. 3 -o m 9 Sick Leave CD a 16.0 an 14.0 -- m Z 12.0 m M 2 8 1 -o 4 2.0 C • -- d — - -- 1 0.0 J <2 Yrs 2 to 4.9 Yrs 5 to 9.9 Yrs 10 to 14.9 Yrs 15 to 19.9 Yrs 20 to 24.9 Yrs 25+Yrs (Average Days: Market aAverage Days:KIB Cio cox Iswun a Marian+c , . -wa..n....c e n ID 0) to m Z 0 o CO n CO y k co 0 4 a 5 v ro ro ro z 0 fBienefdps' gad Leave rr * Gt. � J 1 t as xn at v sUt'�' n CD • 8 of the surveyed organizations (67%) provide for a PTO bank, consisting of 0 vacation and sick leave*; • PTO programs are more prevalent among the comparator organizations than to separate sick/vacation programs; ° • The Borough leads the comparator market by approximately 32% when 3o comparing combined sick/vacation accruals. CD m Combined PTO* 50 (0 45 — —_.. _ ._ z 35 ro o z 1 0 <2 Yrs 2 to 4.9 Yrs 5 to 9,9 Yrs 10 to 14.9 Yrs 15 to 19.9 Yrs 20 to 24.9 Yrs 25+Yrs a Average Days:Market a Average:KIB SickNacation Combined 'Combined PTO for the comparator market includes vacation and sick leave,with the exception of 1 organization which includes holiday,personal and bereavement in the PTO accrual G- Fx h Ith .11 771.-7..,r7517:1764,7' ;tlitfiriaW'74,71glatittCP .3; CD On m 0 ° W CO -I m 50 otl 0 Q 5 0 m z 0 _ - Breanefj'ts Flex�it te� ;B,enefMs �.,w. .�.. • a • The Borough offers a Flexible Spending Account (FSA) program, a consistent with the 75% of the comparator organizations; • With the exception of FSA, cafeteria offerings are not prevalent among the comparator organizations; • The Borough is aligned with the market with respect to its cafeteria offerings. @ Cafeteria Offerings <0 None N i i COMP l " _ ... &mete Choice - FSA Premium Conversion _ �� - -� -- -' - 0 2 4 6 8 10 12 14 =Data Not Provided allo dyes for l awon n Avvrciau+ cta co CO ...e. ....._..«.,...... 0 a CD CD z 0 o B- r Iiiiitts- f ileailttht. & ernt$aI (?re�rniurn's� ; a- > - The Borough's premiums exceed the average monthly premiums of the comparator organizations; o • The Borough contributes 83% of the monthly premium and the market average contribution of the ° comparator organizations is 88% of monthly premiums; co • While the Borough contributes approximately 5% less, from a percentage contribution perspective, co than the comparator organizations,the overall expenditure for the Borough is higher. a Medical&Dental: Employer Monthly Medical&Dental:Total Monthly Premiums Contributions m S 3500 ._ - - ___ - - -----_--------- _—__ _ $300 00 -- ___ 0) $2.00090 ---^ ,-. 3000 - - '- $1,000.00 - - �;t - tQ $0.00 .� +' _...�t1 __ „ :k 0) 2500 - rt 1 EE 5E+1 EE+Family Z •t r l 1 tube Contribution °Avg Market Contribution 2000 f - n 0 m I i -.." N 3 1500 -- Medical&Dental:Employee Monthly -a I .0 Contributions •1000 —._ r ''.4';',..:2> .. __-•e s r _ $600.00 ` i . 500 - n r 7' $4011.00 r _^^r._. -----f --•0 lim �. S..P. dam' I �^. $20D.00 • {. {• L. EE EE+1 EE+Family $0,00 I ° _ .. _ . - __}-u- SE EE+1 EE+Famiiy °KIB:Avg Monthly Premiums °Market:Avg Monthly Premium ekiB Contribution *Avg Market contribution Gb t' I.?,,r: a A n.. 2 00 v o a W - . (9,1 y m 4t 50 P3 0 2) z co 0 7-t eCa'Benef is Bas c byte insurance v&rag:e The Borough provides employees with $75,000 worth of employer-paid basic life insurance coverage; o a C Comparator organizations, on average, provide $35,400 worth of basic life coverage; 5 z ° The Borough leads the market in basic life insurance coverage for employees. 3 0 en....lA(Ay Anr M1,.1 4rv...I CD m Z °n Fri 3 0 a 2) :v 0 z a -1�' R.,Y e ��elnes s Fr®giraM8.'Benefits- EA P and , 20% of the comparator organizations surveyed offer an Employee Assistance Program. a a CD a 54% of the comparator organizations surveyed offer an employee wellness programs which includes a variety of CD health information resources, health assessments, and/or discounts to employees. 3 o The Borough provides for EAP and wellness programs for its employees through the health insurance program. 1 .., IJ41 R 14n...In N m o C.) ,b m 2 coo rb 0 a CD a) C) z 0 m o p From an aggregate perspective, the Borough's benefit program offerings and expenditures are competitive with a the comparator market. 3 3 m 2 m z cu m 3 D Fow Lawson k Associates Ixrian.J(ilW nr4..np4n�.�In N m Fri 3 0 a ea ro ro z 0 -� •—�_ ^:a^mmrws-^me^+ 'ss�.pp - x`vmA''«§4° v a y*uyRv++ "$ . ° earl r elit� sf R.ec o� rm�rne�nd tons }.=:. A diagnostic review of the health and dental insurance programs is recommended due the significantly larger premiums (62% more for family coverage) being incurred 0. by the Borough compared to the comparator organizations. While many factors may be attributable to the difference (ie, plan provisions, experience ratings, census, etc.) it warrants review to ensure the Borough is obtaining the most value for the programs. m Due to the competitiveness of existing benefits programs, no significant changes are recommended to the benefits programs provided by the Borough at this time. Gtr CD IM1 ALWI 1.4nu,h. N m ° A CO v m 4k 00 0 5 0 _ a CD -n lAdimilnitstrative Recommendations 74 Salary Structure Review/Updates -o — Annual Updates t • In order to reflect necessary increases in the minimum and maximum rates appropriate for each job, the salary structure should be reviewed a annually. FLA can provide the Borough with the average percentage -o increase for employee salaries and salary structures on an annual basis, or the Borough may use a labor market index. • It is recommended that the respective starting rates and maximums be increased by a percentage that reflects the market trends and the Borough's hiring experience. The use of a flat dollar amount increase would compress the structure over time. — Long-Term Updates 3 • The Borough should reevaluate its overall structure at regular intervals (e.g., 2 to 3 years depending upon market movements) to ensure that its salary levels are consistent with the marketplace. • This would involve conducting a market salary study, such as was conducted here, every 2 to 3 years (depending on the economy) to make sure that the Borough's pay scales and employee salaries remain competitive. Ctr,r1=11,./tr.:7t-„ n_L.nLtn_Ln. N) rn 1:b CO 03 rn Pt/ AGENDA ITEM #9.B. li Page 204 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... 0 a s w n z 0 • m N O_ A 0 1 w;, f o\ Lawson & Associates ...�.,�../" r I?i�---i ur�C�Ila•hc,IS�na In Scivic`n,Inn °o c '. ! ip nrnn nnrl,Hurnau R_mrn up__;` _ . ■ iti hod ak Island B©rougho AK I o ia co N P ^ :' "°' ` ?w' s , i 'i" ` ^,g "� "Xa —,fit.. r Z it &AA r C,r pe , sa�tt1on/ r,, t • lx�-__e.44 , ;,, ..fr.•Classlificaft�ian .i.st. i---- = '�RR�� t. a ° • 'Augusti20;i2Q1i3s 1 • J�t allahcl3r (ntlii r ics, li& N — ` thinking ahead N (0 m 0 P • 0 0 n W Oa y m 9) P3 0 a 0) v coz 0 m N w �V4V}i�)t"UIL AVsY� - w CL 0 a co About Fox Lawson & Associates cp ® 'Responses to Questions About Study I is Open Discussion 3 v CD C)Cox Lawson es wtao-s z m 3 v p 2 Z o c � ►i a C) m 0 • verview • I. a 3 1:1 CD CD General Questions Co cia 171 3 • 1:41. 0 co Fox Lawson& _rn I 0 — < 111, 4t 0 a a) CD z 0 ii N -µ Abo,ut FLA: o a FLA, a division of Gallagher Benefit Services, Inc. has 30 years of nationwide experience in the public sector performing classification and compensation studies a Experience in both union and non-union environments a Nationwide, FLA has more than 140 City clients, 70 County clients, 25 State clients and 70 District/Authority clients Managing Director of the project is Bruce Lawson with over 30 years of experience a Senior Consultant is Lori Messer with over 30 years of classification and compensation experience -o co le)to r.L, a az wtes m N L �.._ the.xGiyh+x,.S�G,R..,�.. Co O ^ a co Co m 0 a 5 v C) CD CD Z 0 m { 0 Commen Questions i Why have employees been excluded from the process? o Employees have been included in the processes Employees have been engaged in the process where appropriate (le, the PDQs that were completed by all employees and the occupational panels where ALL employees had the opportunity to CO share information about the work they do) Z G Information has also been presented to decision making groups (ie, the Personnel Advisory Board and the Assembly) in public forums where employees lad the opportunity to see the results of the study Preliminary recommendations were presented to a core project team (Borough Manager, Finance Director and HR), then vetted through Department Director team at every major milestone within the project to ensure alignment with overall project objectives � n 0 N 'a La s Asmcwec m N 1 rMn....�c.W.raas.,a.vx.. O n CO m iA 0 Q v z 0 m N Common Questions s;n Why weren't the job descriptions AND the pay structures presented to the PAB? The Borough Manager is responsible for the administration of job descriptions (per section 304 of the 3 I Personnel Manual); therefore, it was not required that the CD PAB review all of the job descriptions a The concept of broad classifications was presented to the PAB and they approved of the concept and the methodology employed to CD m create the class specs 3 Revised pay structures are to be reviewed by the PAB (per section 304 of the Personnel Manual), therefore the market study information was presented to them in a public forum, - r s 0 o b w m m 0 Q v CD z 0 m { N C;® mm onf ues�t�l nit • 0 What is the urgency to implement (ie, "do or die")? A The study began 1 year ago (August of 2012), so this has been in the works for some time Implementing the study will help the Borough to ensure its competitive position within the marketplace CD 3_ 1 c� LatiashAt=cries�., ' T Its J 50 W 0 a v a. C, z 0 -n _a p1P 'O { � I tU L2 m Job Classification Z m co fax Lawson d A541Ci1lM l 1 ltll IH.n�n N(�HYM+Xerc4�4nYe�,Fr.. Z oa O � y co 00 0 a 5 v CD m Z o m Commo_nr� uestions Who created the job titles? /, Classification titles that were representative of the type and level of work were recommended by FLA Borough management reviewed and approved the final classification titles 5 v 3 3 -6 ro Ca ..yyy Ttxtaw ci m a Mnnnn 0 CO 0 P3 O a 5 0 0 m Z a m O Common Questions n Who created the job descriptions? z s Classification specifications were developed by FLA utilizing information obtained from the PDQ and the occupational panels en e a The purpose of the class specs is to document the essential types and levels of work being performed (it is not meant to serve as a task list of every task performed) within the classification Borough management has reviewed and approved the class specifications b jILmT••fJ4yklYnln4mnln co 0 4t 60 0 a w 0 m Z 0 m Comm n Questions How will classes with different pay ranges be ° discernible? Employees will keep their existing position titles (aka, working title) CD CD 13 Each position within the Borough will also have a 5 classification title 0 Working titles will be used to identify the pay range CD assigned to the position within the classification structure I e n 0 w m y rh C3 0 a 5 C, CD Co z 4 N, 0 Common Questions Why haven't job descriptions been distributed to employees? Once final approval by the Assembly has been obtained, class specifications will be distributed to employees The job descriptions have been reviewed by the appropriate levels of management to ensure accurate representation of type and level of work are included in the class specifications rn 3 13 Class specifications can be updated at any time; therefore, if a significant piece of information is missing, the information can easily be incorporated into the class spec � Y v h i'"t)'lax lawxnn yA cta= um+.�.+cJyx�.r.�s,.....i.... � Q 0 co o> y 0 13) (1) z 0 0 • • m - . .„ cy) 0 a 'CS cro Job Evaluation 3) z CD 3 "CS • (c) co ).Ftoxirs..,Laws;ca,n tAssoc,60:LIts h‘c ris NJ —4 0 CO $1° !:21 0 a 0 n 1-kwalt-Ir-rar. 4-14, Ts'm Z 0 m O (" ....ff .. ,.m ass- ..tom ✓ 9 k` NYrSp` Common u s 1 o{erti .✓-.' 'o-%` ad k j aZ '. D Why was management responsible for final approval of DBM ratings when they,may or may not know the details of the work being performed by their employees? { Management is accountable for the overall management 5 of operations in their assigned area(s) of responsibility and ! therefore were accountable for validating the overall internal hierarchy 3 a .kx.w,...tatt+. rs......a. 14 rn 0 W n° Co J y 4t co 0 a v n z p m Common 0 uestions a Why are positions rated as a B23 if they have `coordinating' responsibilities (they are a lead)demonstrated through their assisting with daily supervision of employees? `Coordinating' within the DBM system refers to the accountability for supervising employees. This means that I the position is responsible and accountable for completing CD performance evaluations, administering disciplinary actions, etc. >a A lead position is not accountable for supervisory I responsibilities, therefore it is considered non- , coordinating. N Ilrvw.nJ GXgk.ln.44m,n i.. //75 O O W co Zie So Po 0 a s co z 0 T N r O Common Questions Why are supervisory positions spread between Band B and D? Due to the varying levels of decision making, as defined by the decision making matrix, supervisory positions were evaluated and the resulting bands included B through D CD 5 Es The band (B, C, and D) does not indicate supervisory. status, it is representative of the level of decision making that is being performed Q A supervisor whose decision making responsibilities are operational in nature would be assigned to the B band (ie, Landfill Supervisor) and a supervisor whose decision making responsibilities are of a process nature would be assigned to the C band (ie, IT Supervisor). Band are assigned to positions based on the highest level of decision making required. 0 N 0o y iA a CD CD z 0 uervaiew • • � k 0) i a 3 Pay Ranges v z m B — � I tD I G. Fox Lawson a Ar001114% o,.o.n Cnle•Newell S . lN o co � y it tp kA 0 a. 5 0 C1 ro Z 0 T N :F. . ifq0M1011170:11; bliiiiiiibill57::::4' 'i; %r:-'-''''.7.#-":1-.45'.-"'1/4'n'-' t4. - ' 4: w 0 Why the secrecy surrounding the creation of the 0 proposed pay scales? a The development of the pay scales was based on the I market data obtained in the custom survey 5 0 Pay scales were developed utilizing actual market salaries aa and developing a `midpoint' that was reflective of what was z being paid in the marketplace for similar types and level of I work (midpoint is the rate that is half way between the m ; range minimum and maximum — that rate was the basis for v the development of the pay structures) A cD N 18 Iv N O Ito O co W in --.1 `y $0 0 0 a 3 co C) (D C) z 0 m NJ N O Common Questions' I, Why are the pay scales not 50% wide? I ® The pay scales are 49.65% wide (rounds to 50%) The same number of steps have been proposed in the new structure as are in the current structure © The distance between steps range from 2.5% (A to B) to v 33% (all other steps) which allows employees to progress to through the range quicker than the current spread of 2.5% between all steps m I 3 i f I i 1 n to G) N N Fox rvn�,ea„bn JMOardn Sm.,In 19 m 0 n CO P3 0 a v (U ro z a m -C Common Questions a °. How does the 2.5% probationary rate work for employees who enter above step A? a ° The probationary rate will be 2.5% for those employees who enter at step A and 3.5% for those employees who 3 I enter above step A ro v CD rrt � I � S f 1 �p t tox i�vwn&As+acr�xca /�/+ N I tf.�d�e4k.e.,.mune.ta 1/20 N Y ? �F O .V4� rn 4t P3 0 a CD C) v C) z 0 CD T ,m r. 4 I ,e ®ns Will employees be brought over at the same step v they are currently at? 3 a Yes. The proposed pay ranges have the same number of steps as the current pay ranges, thus allowing employees to move into the new structure at the same step a It is being proposed that employees whose rates of pay are greater than the rate of their current step be CD grandfathered and maintain their existing pay scale (no m ay scale reductions are being proposed). Examples on a following slide. i I Frox Lawvu�&Asaxwin t r N �xm.ndc+Mk* ws......w. 21 S N 0 n W J m 50 iA 0 a 5 C) o CD z 0 11 B..) O - c. common onQuestions a . CD a 0 a In the following example, a Fiscal Technician would remain in the current pay range i (0 until Step C; at Step C the rate for the position is greater in the proposed structure than in the current structure: 3 a I Fiscal Technician //+�,,� CURRENT STEP RATES O) I A B r 1 D E F G H I J K L M CD $22.86 $23.43 1 $24.01 / $24.62 $25.23 $25.86 $26.51 $27.17 $27.85 $28.55 $29.26 $29.99 $30.74 rt. - t : _ PROPOSED STEP RATES i 0) I A B D E F 6 H 1 J K L M CO 0 $22.66 $23.23 $24.04 $24.88 525.75 $26.66 $27.59 $28.56 $29.55 $30.59 $31.66 $32.77 $33.92 Z In the following example, a Sr. Baler Operator would remain in the current pay range 3 since all rates at each step are higher in the existing pay range: -0 Sr Baler Operator - 8 D F 0 H a J fl© $25.66 $26.51 $27.85 $29.26 $29.99 $30.74 $31.51 $32.30 $34.78 PROPOSED STEP RATES MN B I© D fl©© H a J K a© $2266 $2323 $24.04 $24.88 ® $26.66 $27.59 $28.56 $29.55 $30.59 $31.66 fl $33.92 1 i n 0 ait 0 N roi Lawson a Asmcmlcs ni tJ tH.r..�dt+nM+a..u.cm.vs. 2 O Y Z CO n CO V m 3 50 m 0 a 0 0 N Common Questions 0 Will salaries be `capped'? ® Yes. There will be no change from the existing process that caps employee salaries at the maximum step but allows for longevity and COLA adjustments on an annual basis. CD ° Again, it is being proposed that positions where the pay range decreased that the current pay range be utilized until the market catches up with the position. m mla Per tam.ncc«ut. r �., W rn 0 Iv a z 0 m N 0 Common Questions Why did management positions have greater to pay range changes than non-management positions? a I a The structures were developed based on the results of the market study and actual rates being paid for similar type and level of work against comparator organizations o There were positions outside of the management ranks that saw significant movement based on the results of the a study (ie Assessment Clerk, Assistant Clerk, Secretary to name a few) a Certain positions have been reviewed on a regular basis (ie, union positions) which can explain why there was little movement for such positions v in N e Fax.1Y10nhAfr atei In N I .wGW .w.ni c.....,ew •j � 24 Co 0 O W Co rn � y co W 0 a 5 m C) cr m Z 0 m 'G ommon Qes :®ns a How do `red lined' employees correlate into the new steps? a `Red Lined' employees (employees at the maximum step within their respective pay rangge) will be handled as they ro are in the current system (no change), If an employee is at the maximum step, they will not be eligible for increases (excluding longevity and COLA). ro c Again, it is being proposed that positions where the pay range decreased that the current pay range be grandfathered until the market rates catch up with the position No pay range or pay rate reductions have been proposed I I m irnx tau 1/ ,&as ocr N uw.JU .m.+ns..n. N ZS *s FCy O V co W co Ito "+w ib 0 a v 0 co co z 0 N a Common Questions Why is isn't my pay range exactly aligned with the market data'? Pay ranges were built based on internal equity AND 3 market data; therefore, there may be a difference between the actual market data and the proposed range midpoint t a There are multiple positions classified in each DBM rating and all of those data points were taken into consideration m i (using regression analysis) to develop the proposed pay ranges fa Market data was reviewed to ensure salary range data aligned with market data within acceptable tolerance levels cip m Gi CD;tit?'d .O 1.. ca /��'"' m N ir..Y.�auWk.u...e�5n..n.i..✓ 26 Z W Ll 0 CO ti m a a v n z 0 f . '..uearulew1 ..� a v 3 a CD Union Employees m 3 � M 1 ! i m b m CD CD (G)Fox Lawson a a iate. iem...,�wn. „ne..nw. /P; N 4 CO ��yy.. „1 0 a Cv ro z 0 -m � ;Vj�l I � �Ii��tl t� � {�J,�.�j�l�.i�J��(��s�` } } ; • n •� � �c +t`' k.`!=�� ! .'�.�: C37 �"+ Union vs Non-Union Positions and Classification i Titles? Classification titles are based on the type and level of work being performed, regardless of union status e Union and non-union employees will still be identifiable 5 utilizing the working/position titles m I m i I � v 2s G7 PoxlawmnxA niam m N �IY.m�. A LWxIn LLneurnni.. / W 28 N 0 co co � y a 0 a a cp cam m con Questions n z 0 m Are bargaining employees included in the implementation? a Bargaining employees, should they agree to the new salary schedules as described, will have an agreed upon ro amount of time to accept the new salary schedule, which is being proposed to be retroactive to July 2013 If the new salary schedule is not accepted by the IBEW bargaining unit within the agreed upon timeframe, the proposed changes will be addressed at the next contract negotiations m ' irrLtan As M1, i�,.w.,✓�.x.,r.,.¢.N.e,,..nw w — 29 0 Co - � y 4k C3 0 a s z O T N � tiv�e;l",Ue o • • O 5 � !I N a d i if ! co� I ry i co Longevity Pay 5. 3 n C) N W Fox Lawson&Annotates m N iA..,.e.ac+N..s..n�e'......i. 2 A 0 °n op W y co CO a a s v co z 0 m ND • 0- How will longevity pay be addressed? � co sy a There will be no change to how longevity pay is administered CL a Longevity pay is addressed in the Personnel Manual Longevity steps that accommodate the 5% can be added to the end of the pay schedule and are separate from the pay ranges z CD 3 -o (D 16,lox Ltx7an. o4ssocres v � m W O 0 a CO y m 0 a. a) n CD Z 0 T 001inlIgnon Questions r r a How will merit/longevity be calculated based on co market movement? Market movements can result in changed rates for each step (assuming positive movements within the marketplace); employee rates will be determined based on the step that they reside co a No changes to longevity pay have been proposed and will be administered utilizing the existing process m { 3 - i - i n N GO fL tat a A�sMla�es m tl .i..,w.acwd..a�afi c...n n. ' 32 °n m rA 0 Q 5 0 CD Z 0 m CD fi Overview co o_ a CO o 3 rt 1 Addressing Concerns Regarding Job Evaluation & Job Classification CD 3 v n G) CD Pox..∎4c.n Acaxu.c m co 4t 03 0 a. 5 cu 0 m z 0 m rn 0 ' Is there a process in place to correct inequities'? 3 o There will be an appeals process to address employee concerns when they feel they are in the wrong classification title CD cl When a position takes on added responsibilities or there has been significant changes in responsibility, the standard process would be utilized to determine if 3 movement to a new classification is warranted v co ga�nr rca u Atsotb¢� ia....,JC+n..4•F«ai Sn..n M. 34 Z co 0 w n c � y 0 a s o v 0 z 0 A Common S.uestions a °. What if I think my evaluated rating is incorrect? f a A request for reclassification can be made, using the existing process as outlined in the Personnel Manual, to a have a position's DBM rating re-evaluated (this is separate from the job class appeal process) Position ratings were vetted multiple times by Department Directors to ensure that the internal hierarchy established via the job evaluation process was appropriate 3 i n N cis I'R%Lawson.A55M13t[5 C) N rn W S0 n a y co 0 a a) 0 z 0 m N CD v a I f 3 GT 3 co3 Z QU ES ■ I O _ �/ ? m i ! 3 co C) Pox Lawson&Associates - A O 0 co ri • co � y 4k co AGENDA ITEM #9.B. Personnel Advisory Board Minutes Regular Meeting May 15,2013 The Personnel Advisory Board regular meeting of May 15,2013 was called to order by PAB Vice-Chair Curt Law at 5:45 p.m. in the Kodiak Island Borough Conference Room. ROLL CALL Board Members Present Lynn Bash Lindsey Howell Curt Law Perry Page Brenda Zawacki A quorum was established. Staff Present Bud Cassidy,Borough Manager Lauri Whiddon,HR Officer/Executive Assistant Others Present Jeff Johnson WELCOME OF BOARD MEMBERS AND GUESTS Vice-Chair Curt Law welcomed board members and guests,and reminded guests to sign the attendance log. ACCEPTANCE OF AGENDA The agenda was amended to hear the Fox Lawson&Associates presentation as the first item.The agenda was approved as amended. ITEMS OF BUSINESS a) Fox Lawson&Associates Presentation:Salary Range Placement Process Manager Cassidy introduced himself to the Board and slated that the purpose of the meeting was to discuss proposed changes to the KIB Personnel Manual and the present salary placement process from a point method of job evaluation to a market-based system. Manager Cassidy went on to say that the Board is also asked to recommend Implementation of a new classification system and pay scale based on the recommendations of Fox Lawson & Associates. He explained that Fox Lawson & Associates is a third-party, independent organization that the Borough contracted with to review and update our present job Pvmnnol Advisory Bowl Pn<I nf4 bby 15,1011 Page 241 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Emp1... AGENDA ITEM #9.B. descriptions, salaries and benefits, and come up with a valid, current method that would assist the Borough in attracting and retaining quality applicants. Manager Cassidy introduced Finance Director Karl Short, the Project Manager for the Borough's study. Mr. Short added that Fox Lawson and Associates is the firm that recently completed a study for the City of Kodiak, and the Kodiak Island Borough joined forces with three other Alaskan communities - the City of Unalaska, the Kenai Peninsula Borough, and the City of Soldotna to share research and help reduce costs. Lori Messer with Fox Lawson & Associates gave a Power Point presentation of the Final Report of the Classification and Compensation Study, and the Decision Band Method of Salary Range Placement.Discussion followed and Ms. Messer responded to questions from Board Members. BASH moved to approve the recommended Salary Range Placement Process submitted by Fox Lawson and Associates and make it a part of the Personnel Manual. Discussion followed. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY Manager Cassidy clarified that draft Resolution #FY2013-01 stated that the Personnel Advisory Board urges the Assembly to accept the Fox Lawson and Associates Report on the Classification and Compensation Study conducted for the Kodiak Island Borough and implement the recommended classification system and pay scale, so there were actually two parts to the resolution. He went on to say that the Board has just accepted the study and he looks to the Board to decide whether they want to have another look and have discussion about implementation. He added that the Assembly will be entertaining the same motion to accept and Implement and could be looking for guidance from the Board on the implementation side. Board member 2awacki stated that implementation options could be explored as the Borough works through the budget process.Board member Page clarified that the maximum amount of$176,000 was placed into the draft Borough budget already to cover the full amount of pay increases should the study meet Assembly approval. Board member Howell commented that it makes sense to do that initially rather than play catch up for years after or have employees who feel that they are being compensated below where they should be. She added that this might be the most expensive option, however it brings everyone in line on the salary schedule at the same time to begin where they should according to this market study and move forward from there, It was clarified and understood that although it would be a continual cost every year, the Borough would also see a drop in costs once higher paid employees resign or retire. There was further discussion about whether the Board wanted to make a recommendation on implementation. It was decided that the Board has already made the decision to replace the Salary Range Placement Process and does not believe it is their responsibility to make a decision on Implementation of the study as submitted by Fox Lawson and Associates.Board Pnwrcsl Advisory Beard hp 2 n a Flay I P.2B❑ Page 242 of 387 Ordinance No. FY2014-16 Adopting and implementing a New Empi... AGENDA ITEM #9.B. member Law stated that it is not within their purview to make this type of monetary determination for the Borough,and that it fails on to the Assembly to make that decision. PAGE moved to adopt Resolution No. FY2013-01 to be amended by removing the wording "and implement the recommended classification system and pay scale". ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY ELECTION OF OFFICERS Curt Law was nominated and elected Chair,and Lynn Bash was nominated and elected Vice- Chair,both by general consent.Lauri Whiddon will continue to serve as secretary. APPROVAL OF MINUTES The minutes of the March 30,2011 meeting were approved as submitted. CITIZENS`COMMENTS (Limited to 3 minutes) a) Citizens'Comments Jeff Johnson thanked the Board for their service. He also commented on the new pay scale and how it would affect him personally, stating that there was little monetary incentive for him to consider promotion to a higher level. Ms. Howell asked him if the current system allows more monetary incentive for promotion and the response was that there was not. Discussion followed and the statement was made that there are some employees who presently are at the top of the scale and they remain In the same relative position under the new scale. b) Manager Cassidy thanked the Board for their service and for helping to work through the process. M Board Members'Comments None ADJOURNMENT a) Next Meeting Ms. Bash moved that the Board meet on a quarterly basis. Discussion followed and the consensus was that the Board will meet quarterly January. April, July, and October, and meeting dates adjusted as necessary to allow for scheduling. The Board discussed Wednesday,July 2411 to be the next meeting of the Board and members will be contacted in advance to check on their availability. b) Adjournment The meeting was adjourned at 7:55 p.m. Pusnnad dd•iwry Baud Ng,3 nr1 May 15,1013 Page 243 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New EmpL.. AGENDA ITEM #9.B. \Re Pectfully submitted: Lauri Whiddon,Secretary Cu 7 aw,Chair Q., t X(3 Dal Approved • Ptnonnel AEnaory Bnanl Papa mJ Mal I S.201) Page 244 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. Personnel Advisory Board Minutes Regular Meeting August 7,2013 The Personnel Advisory Board regular meeting of August 7,2013 was called to order by PAB Vice-Chair Curt Law at 5:47 p.m. in the Kodiak Island Borough Conference Room. ROLL CALL Board Members Present Board Members Absent Lindsey Howell Lynn Bash Curt Law Brenda Zawacki Perry Page Board members Bash and Zawacki were excused due to illness. A quorum was established. Staff Present Bud Cassidy,Borough Manager Laud Whiddon,HR Officer/Executive Assistant Karl Short, Finance Director Others Present Marilyn Ordal Jeff Johnson Alan Torres Dora Cross Joe Levesque Bill Roberts Sharon Blakeslee Bob Pederson Woody Koning ACCEPTANCE OF AGENDA The agenda was approved as submitted. APPROVAL OF MINUTES The minutes of the May 15, 2013 meeting were approved as submitted. WELCOME OF BOARD MEMBERS AND GUESTS Vice-Chair Curt Law welcomed board members and guests. CITIZENS'COMMENTS (Limited to 3 minutes) Marilyn Ordal commented on the proposed Salary Schedule, Class Titles and Pay Ranges. She pointed out that with the new salary schedule, the probationary increase is a 2.5%step increase from Step A to Step B, and that could be confusing because the Borough doesn't always hire at a Step A. She also commented that some employees receive longevity pay at 5%, 10%,and 15%on top of their base pay,and That it would be difficult to decipher the pay with the new Salary Schedule and to show the auditors. She added that the new job Pmonnd Advisory Basal Paps I oW Avrvsl 7.2013 Page 245 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. classification titles are confusing because there are many positions with the same classification title,but with different DBM ratings. Sharon Blakeslee thanked the Board members for serving,and commented on the need to meet more regularly, and the need to have a process in place to correct inequities in the system. She also commented on the proposed new Class Titles, wondering why they have difference pay ranges,and how we propose to avoid confusion. Alan Torres commented that the Board should hear public comments before voting,and he commented about the new ratings to the Baler II and Baler Supervisor positions. Dora Cross concurred with the comments made by Ms. Ordal and Ms.Blakeslee. She also encouraged education for the employees on the purpose of the Personnel Advisory Board, stating that in talking to other employees about the PAB meeting, some feel that this Is a meeting for non-union employees and that the works of the Board do not affect union employees-that their involvement In the meeting would not be of benefit to them. ITEMS OF BUSINESS Curt Law stated that at the last PAS meeting, the Board moved to adopt Resolution No FY2013.01 urging the Assembly to accept the Fox Lawson and Associates report on the classification and compensation study conducted for the Kodiak Island Borough. He stated that the Assembly has accepted the study and has included the funding in the FY2014 Budget. He added that under the KIB Personnel Manual, the Board reviews proposed changes to the manual, Page moved to adopt Resolution No.FY2014-01. Discussion followed by members of the public and the Board.Law said that he had concerns that appear to be concerns echoed by the employees in attendance at the meeting.He asked who was involved with updating the Salary Schedule,Class Titles and Pay Ranges.Manager Cassidy responded that the classification titles and pay ranges were based on the recommendations by Fox Lawson as a result of their study utilizing the DBM method of salary range placement. Discussion followed about the broad description of the new class specifications(job descriptions),which are"industry standard". Law asked what staffs comments are with regard to the employee comments about payroll and longevity. Manager Cassidy responded that understands the need for payroll to have a form that assists in calculating the pay for an employee who has longevity pay over his/her base pay, and discussion followed on what we could do to accommodate that and ensure that we are in compliance with our auditors. There was discussion about the first step increase on the new scale being 2.5% and the other step increases being 3.5%, and an explanation of the mathematical challenge presented by the new Salary Schedule. Law suggested that due to apparent confusion by staff about the study,staff should meet with employees to go over any questions that they may have about the new Items from the Fox Lawson study and then come back before the PAB. Manager Cassidy concurred with the Pcnonnoi Advisory Bowel Pgo I of August 7.2013 Page 246 of 387 Ordinance No. FY2014-16 Adopting and implementing a New Empi... AGENDA ITEM #9.13. recommendation, and will schedule meetings to respond to any questions. The Board concurred and said they would be available to meet at a later date to vote on a recommendation. Discussion followed and Law suggested that the next meeting be postponed for a month to allow management time to brief staff. PAGE moved to amend the motion to postpone discussion on Resolution FY2014-01 to August 28,2013. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY a) Citizens'Comments Sharon Blakeslee said she appreciated the Board listening to concerns, but said that what she didn't hear from the Board was what they might have concerns with that they needed clarification on,adding that it would be a shame to come back again in August and not have all of the information that the Board needs to make a recommendation. She agreed that overall this is a good system. Alan Torres commented on the observation that there is a lot of confusion among staff, clarifying that there were just a few specific items that needed to be looked at and tweaked, and that overall he really likes the new system.He echoed an earlier comment about change, stating that you are never going to have everyone in complete agreement. Woody Koning agreed and staled that he really likes the new system and that it will allow management to manage in a fair and measurable way. He also agreed that the couple of items that were brought up at this meeting should be looked at and can be easily fixed. He thanked the Board for taking on this project. Dora Cross thanked the Board for meeting, listening, and taking comments under advisement,adding that once the process is tweaked,it will all be for the better. Karl Short commented that Kenai Peninsula Borough did the same study and is adopting it for the non-union members, but will have to wait a year before possibly adopting it for the union members due to the fact that they had just finished their negotiations for the year. He also mentioned that Unalaska is taking a little more time, because they have four separate unions. He added that the Borough has already begun negotiations and the union is considering if it is something they will adopt or if they will wait for next negotiating period. b) Manager Manager Cassidy said that he had a staff report that was part of the agenda packet and was to be a part of tonight's presentation,but will make it part of the next meeting.He added that the board has agreed to meet on a quarterly basis and every effort will be made to do so. Lindsey Howell added and Manager Cassidy agreed that special meetings can be scheduled In addition to quarterly meetings. Personnel Advisory bond Pare 3 of4 Augww 1.1011 • Page 247 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.8. c) Board Members'Comments Lindsey Howell said that as a Board member, the documents contained in a packet may appear to be straightforward, however, without being an employee and knowing all of the details,input from employees is appreciated to help the board make informed decisions. Perry Page said that he agreed with comments made by Alan Torres and Woody Koning,and feels that this new process is an improvement over the outdated one currently in place, adding that he is for the new process with the exception of ironing out a couple of differences which have been brought forward tonight. He referenced Alan's comment about voting without citizen's comment and said that Jeff Johnson was present at the last meeting and did speak. Cud Law said that we are all getting closer to what we are looking for,but the most important thing is that everyone is aware of the process and that questions are answered, He encouraged the need to attend the meetings if there are additional comments or questions. He added that board members are not paid,but are volunteers and rely on the materials that are provided by staff,and take the business of serving on the board seriously.He added that he thinks we are on the right track. ADJOURNMENT a) Next Meeting Curt Law stated that the next meeting of the board is scheduled for August 28, 2013 and members will be contacted in advance to check on their availability. b) Adjournment The meeting was adjourned at 6:32 p.m. annuity submitted: .-n Whiddon,Secret ary C Law, r/a I .. r / A35/Y- Da a AApproved Pcsn,ni AJvisory Bock Page 40(.1 August),2013 Page 248 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New EmpL.. AGENDA ITEM #9.B. PERSONNEL ADVISORY BOARD KIB Conference Room March 5,2014 5:30 p.m. AGENDA The Personnel Advisory Board regular meeting of March 5,2014 was called to order by PAB Chair Curt Law at 5:30 p.m.in the Kodiak Island Borough Conference Room. ROLL CALL Board Members Present Board Members Absent!`'-:� Lynn Bash Brenda Zawacki ,: Lindsey Howell Tom Lacey \' , ° Curt Law Ys Board member Zawacki was excused.Arquorum wasrestablished.\\.•.-c` N A), ,. Staff Present t' 't. � � Bud Cassidy,Borough Manager '^,, Karl Short,Finance Director j, 4�a..� Lauri Whiddon,HR Officer/ExecutiviAssistant `�' w. = `4,/ Others Present Brandi Wagner Sharon∎Blakestee`t`Alan Torres" Marilyn Ordal /Paul VanDyke ''Jeanne Friel Kirsten Galliher-�'.<tiJeanne Miller Delores Evans William Roberts Dora Cross Meagan Christiansen Debra Rippey Jeff,9ohn'so"n' rt r WELCOME OP BOARD MEMBERS AND GUESTS Chair,C'urt Law welc`"omed boaid;members,staff and guests,and reminded guests to:sign the attendance log:° '1/4T\ •,_ ACCEPTANCE OF AGENDA The agenda w`a`sfapproved,Ga]7 submitted, � ELECTION OF OFFICERS Curs Law was nominated and elected Chair,and Lynn Bash was nominated and elected Vice-Chair,both by general consent.Lauri Whiddon will continue to serve as secretary. APPROVAL OF MINUTES The minutes of the August 7,2013 meeting were approved as submitted. CITIZENS'COMMENTS(limited to three minutes per speaker) Leff Johnson spoke to the new rating system. Marilyn Ordal and Dora Cross expressed concern about the lack of response to additional questions about the study; commented on the new job descriptions; and the appeals process. Personnel Advisory Board Page I of 4 March 5,2014 Page 249 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.8. Brandi Wagner and Paul VanDyke spoke in favor of the study and new DBM process and expressed support of an updated system replacing the current older process; and the ability in future to rate new positions. Bill Roberts spoke in favor of the study and encouraged the PAB to accept the proposed changes and move it forward to the Assembly.He also spoke to the appeals process. Sharon Blakeslee commented on the job descriptions, and spoke in favor of the appeals process,and moving forward with implementing the study. Alan Torres spoke to the duties of the board with regard to reviewing job descriptions; expressed concern about the placement and designation of his and that of another position at the baler;and spoke to the current salary schedule. ,./2"- , A memo from Bob Tucker, Director EIF, and BobaP derson, Director Community Development Department, was read into the' minutes and spoke_ in favor of implementation of the new classification andympensatidn plan. 4- r'.. Jeanne Miller spoke in favor of the current salary schedule versus the proposed schedule; and spoke to the possibility of having.two salary scherfulat, ri ITEMS OF BUSINESS RESOLUTION NO. FY2014.01 A RESOLUTION OF4THE PERSONNEL ADVISORY BOARD OF THE KODIAK^ISLAND BOROUGH URGING THE ASSEMBLY TO APPROVE CHANGES TO`.THE KIB PERSONNEL MANUAL BASED ON THE DECISION BAND,IMETHOD:;(DBM) OF*EMPLOYEE CLASSIFICATION AND SALARY RANGE PLACEMENTjPROCESS AS'PROPOSED IN THE FOX LAWSON &ASSOCIATES EMPLOYEE CLASSIFICATION AND COMPENSATION STUDY Chair Curt Law staled that'the,hoard has been asked to review the proposed PAB Resolution No.FY20I44QI BASH moved to approve Resolution No,FY20 14-01. \ h j Manager Cassidy,gave ahbrief summary report on the progress of the work being done since receiving ih'd Fox Lawson&Associates final report,stating that what the Borough is doing is no differedt than other municipalities, such as Homer, Sitka, Kenai, and Unalaska,and that is to move to a market-based method of evaluating positions.He spoke to the achievement of the goal to attract professionals to Kodiak and retain good employees,adding that in order to do that, it was imperative that we update our current system of determining classification and compensation. He reviewed the packet with the board,which along with his memo,included:Resolution No. FY2014-01; Chapter 3 of the Personnel Manual; Chapter 4, §412 and 416 of the Personnel Manual; KIB Class Titles and Pay Ranges which shows the working title of each position, the classification title, and pay range; Appendix A - the current salary schedule,and the proposed schedule;new classification specifications(job descriptions); FLA(Fox Lawson&Associates)Final Report of May 9,2013;and Q&A Presentation front FLA. Personnel Advisory Board Page 4 of 4 March 5,2014 Page 250 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empi... AGENDA ITEM #9.B. He spoke to the Decision Band Method (DBM) of employee classification and salary range placement process as an effective, proven, and updated process of evaluating positions.He further described that the new classification specifications Cob descriptions) are more broad, allowing for more flexibility for managers, but still define the essential duties of the position.He went on to say that the new salary schedule which is part of the whole package is based on internal alignment and external market data. Based on the results of the study,of the current forty-four Borough positions,fourteen of the thirty-two union positions and eight of the twelve non-union positions are recommended for increase. Manager Cassidy continued to describe the process used by FLA to create the classification specifications(job descriptions),and classification titles.He stated that each employee completed a Position Description Questionnaire(PDQ)'form for their position and working with their supervisor and/or department head,mgreed on the input, and signed off their approval on the completed form.FLA then putttogether the classification specifications based on the PDQ's and occupational panelsHeydded that there is an internal appeals process that is part of the DBM plan and we intend to implement it as part of the new system. Discussion followed. Some of the items discussed were the fact that°eightt employees spoke in favor of moving the process forward;.,conceiii,about the factydiat not all questions were answered by some supervisors;cliifmatioriiihat appeal language stricken from the personnel manual was recommended by+ourBorough attorney, and that an internal appeals process would be implemented once it e'study goes through;until staff is fully trained on the new system, FLAtmay be utilized on'a,short-term basis,but would eventually be phased out; positive feedba`ekron staff acting on the suggestions from the board to hold special meetings between regular,•PAB meetings to meet with staff to respond to their inquiries and alleviate some of,tfielconcem's about changing to a new system; and comments in support of making:the next step toward working with one F system,not two. .�-,;S \; ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY CITIZENS'COMMENTS k9"` `. Alan Tortes commented ted on the pay_scale and overtime. I y, y� -e Manage?Cassidy spoke m favor of conducting a review more frequently than every thirty years. 'V,sr, j 1 Marilyn Ordak:ommented'on the process, and expressed concern about the lack of communication. *,? �.7 F% Sharon Blakeslee commented on the appeals process;the fact that the job descriptions are now called classification specifications, and that the current review process is different from the new proposed process. Dora Cross thanked the board for their service. Jeanne Miller spoke in favor of a labor-management committee as a means to resolve any appeals prior to coming before the manager; and again expressed concern about the possibility of having two salary schedules. Brandi Wagner thanked the board for their time, and moving the system forward; and spoke to the fact that there will be communication challenges in every situation. Personnel Advisory Board Page 3 of 4 March 5,20t4 t - Page 251 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. Paul VanDyke thanked the board for their time and the manager for clarifying the classification process. MANAGER'S COMMENTS Manager Cassidy thanked the employees and staff for their work,and said that there will be a lot of work ahead as we work through these changes to get us to where we need to be. BOARD MEMBERS'COMMENTS Lindsey Howell commented on the fact that the board takes these meetings seriously,and thanked employees for their feedback. t;,'' Tom Lacey agreed with Lindsey's comments. Curt Law spoke to the fact that there will always be growing pa!s.when stepping into a new system;that this will he a system in progress and tie expressed support in working with the employees to make it work. He also:ncouraged staff to eas"iiieithat lines of communication stay open. `fi` NEXT'MEETING ', The next meeting will be tentatively scheduled for June 18'2014. ADJOURNMENT - r The meeting was adjourned at 7:00 p.m. `t C\ s • Personnel Advisory Board Page 4 of 4 March 5,2014 Page 252 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empi... AGENDA ITEM #9.B- 1 Introduced by: Personnel Board 2 Requested by: Personnel Board 3 Drafted by: Finance Director/NR Officer/Clerk 4 Introduced on: 05/15/2013 5 Adopted on: 05/15/2013 6 7 KODIAK ISLAND BOROUGH PERSONNEL ADVISORY BOARD 9 RESOLUTION NO.FY2013.01 10 11 A RESOLUTION OF THE PERSONNEL ADVISORY BOARD OF 12 THE KODIAK ISLAND BOROUGH URGING THE ASSEMBLY TO 13 ACCEPT THE FOX LAWSON AND ASSOCIATES REPORT ON 14 THE CLASSIFICATION AND COMPENSATION STUDY 15 CONDUCTED FOR THE KODIAK ISLAND BOROUGH 16 17 WHEREAS, on August 2, 2012, the Kodiak Island Borough Assembly authorized the 18 Manager to execute Contract No, FY2013.04 with Fox Lawson and Associates to perform 19 an Employee Classification and Compensation Study;and 20 21 WHEREAS, the purpose of the KIB Employee Classification and Compensation Study is 22 to adopt a system that will support the recruitment,success,and retention of qualified and 23 productive employees and to reward activities that promote the Borough's vision, mission, 24 and values as an organization;and 25 26 WHEREAS, per KIB Personnel Manual Section 305,the Borough Manager recommends 27 to the Personnel Advisory Board changes needed in the salary range placement process; 28 and 29 30 WHEREAS, the KIB Employee Classification and Compensation Study Is now complete 31 and it is necessary to amend the Personnel Rules and Regulations to adopt the revisions 32 stated in this resolution,and 33 34 WHEREAS, wages and hours are mandatory subjects of collective bargaining and it is 35 understood that the Assembly cannot unilaterally change wages for union employees 36 subject to a collective bargaining agreement;and 37 38 WHEREAS, the recommendations made in this resolution should become effective as 39 soon as possible for all employees who are not subject to collective bargaining or whose 40 salaries are not determined by the Assembly on a contractual basis. 41 42 NOW, THEREFORE BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH 43 PERSONNEL ADVISORY BOARD, after review of the proposed changes in the KIB 44 Employee Classification and Compensation Study,adopts the following changes to the KIB 45 personnel manual: 46 47 Section 1: Section 307 of the KIS personnel manual Is amended as follows: Kodiak Island Borough,Alaska PAB Resolution No.FY2013-01 Page 1 of 3 Page 253 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.8. a8 a9 Section 307,SALARY SCHEDULE 50 The Borough Manager shall be responsible for the development of a salary 51 range placement process and schedule (Appendix A) through analysis of 52 cost of living factors, prevailing rate of pay in both public and private 53 industry and other pertinent factors. Any proposed changes to the salary 54 schedule such as cost of living or other adjustments shall be submitted to 55 the Assembly as part of the annual budget ordinance for adoption. 56 57 Section 2: Section 308 0l the KIB personnel manual is repealed: 58 59 ... , _ _ ....._.. 60 •: :: :. •:a : _.:••:- : • :: :_ 61 ettnifY, 63 _ :,":•.: .-: -64 65 5. • :.. :: _:: ::-_ a :_ -,. . ._. ;..,..: :: , 66 .•,:_ •: a :: : _, : . :_: ::. : 67 68 A--4h . 69 70 f."--The _ .: _ ._. _. a.,"s•. 71 .•: .: 1. 72 x •.• :. ::. _.::- _:: 73 f:The daily-reepeesibrkty-levet-of-the-petition. 74 75 ..• : :. .:.... .. ... :: : - :..- : _ 76 77 _ -.••s%-- _ _: :.. .._:: a ..�- •. •:._. _ _:. 78 1... as ._:: : :.: .--. _ :: e .,:»:• - •: <.,....,. .. __ 79 80 81 82 Solar,Pl comcnt Analycic&ale ( fa) f33 f43 f63 f63 f7t Min, Add&: We Reopen Daily Total Be* Plash gem. Septet akiley Sees Sep, Neno 0 0-0 Y--6 9— &4-40 5-0-1-6 M.S. 4 1yr 3 PI--0 4-2-4 51020 540-20 A.R. 8 ayr-6 368 MM•a0-30 MM-20-30 $:A:---12 254--8 6-8-42 1JM-30-10 14,30-00 1..44.—16 Ayr 12 04-40 MAO M 1046 PhD--20 6yr 11 83 Kodiak Island Borough,Alaska PAS Resolution No.FY2013-01 Page 2 of 3 Page 254 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.8. 84 Section 3: The Decision Band Method of the MB Employee Classification and 85 Compensation Study is hereby Incorporated as Appendix A in the KIB 86 Personnel Manual per the attached Exhibit A(OARS, 87 88 BE IT FURTHER RESOLVED THAT THE KODIAK ISLAND BOROUGH PERSONNEL 89 ADVISORY BOARD, per K1B Personnel Manual section 305, urges the Assembly to 90 approve an ordinance reflecting changes to the salary range placement process and 91 accept the KIR Employee Classification and Compensation Study as presented. 92 93 ADOPTED BY THE KODIAK ISLAND BOROUGH PERSONNEL ADVISORY BOARD 94 THIS /5111 DAY OF 2013 96 96 KODIAK ISLAND BOROUGH 97 98 99 100 101 Personnel Advisory Board Chairperson 102 103 ATTEST: 104 105 106 LLy.,... A.. Y. tar sJ.... 107 Lauri Whiddon,HR Officer/Executive Assistant Kodiak Island Borough,Alaska PAB Resolution No.FY2013-01 Page 3 of 3 Page 255 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. Page 256 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. Kodiak Island Borough r A Fyf r 1 Community Development Department /:1 710 Mill Bay Road (--- f J Kodiak,Alaska 99615 Phone(907)486-9363 Fax(907)486-9396 ,qp www.kodiakak.us X Memorandum Date: March 4,2014 To: Personnel Advisory Board Cc: Borough Manager +� From: Robert Tucker—Director,Engineering and Facilities 451 6��/// (/ Robert H.Pederson,AICP—Director,Community Development /'`�'r RE: Fox Lawson Salary Study Dear members of the PAB: We will both be off-island on March 5th and unable to attend your meeting. We would like to speak in favor of the salary study that was prepared by Fox Lawson and urge that you recommend that the Borough Assembly implement the study. We would like to bring to your attention several points. Now that the State has changed the PERS retirement system from a defined benefit to defined contribution system for new employees,we believe it is necessary for the Borough to have incentives for staff to stay on with the Borough.The only way we see to do this is with salaries that are up to date and competitive with the outside world.This is especially true given the cost of living in Kodiak,which has the highest housing costs in Alaska.Therefore,we see implementation of this salary study as a necessary step to retain long term Borough employees,to attract qualified people to public service,and to recognize that many existing employees(especially many department heads)have been underpaid with respect to the marketplace for quite some time. Thank you for your service and consideration. Page 257 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. Page 258 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. Kodiak Island Borough MEMORANDUM TO: Kodiak Island Borough Assembly and Mayor J,L THROUGH: Bud Cassidy,Borough Manager FROM: Karleton Short.Finance Director 1 SUBJECT: Implementing Salary study options DATE: March 28,2014 Assembly member Tuck Bonney asked about how implementing a new classification study with increased employee salaries will affect the current FY14 budget.This memo identifies the costs of implementation using three different effective date scenarios.These costs not only reflect the cost of implementing a salary increase, but also include longevity pay that an-employee may receive. The options are as follows: I. July 1,2013(the beginning of the FY2014 budget) —$228,000 2. January 1,2014(midway through the budget) -$114,000 3. April 1,2014(the month the ordinance is approved)- $57,000 The FY2014 budget was prepared with the premise that the Fox Lawson salary study would be implemented on July 1. 2013. As such, increases in salary as a result of the Fox Lawson are already included in the FY2014 budget and effective July 1.2013. The Fox Lawson study calculated the cost associated with employee's maintaining their relative position within the proposed range at approximately$176,000. This represents an overall 5.5% increase in payroll. Fox Lawson prepared their report based on positions.not on people. As such longevity pay was not included in their study. At this time 34% of our employees receive some kind of longevity pay. With longevity pay included in the calculations payroll costs will increase 1.7% to 7.2%. The above amounts include longevity pay. And, once again, the entire $228,000 is included in the FY2014 budget as approved by the Assembly. Over time, the Borough has reduced the number of milestone dates where employees receive longevity pay equal to 5%of their base pay.At one time there were three levels of longevity:one - at 7 years.one at 10 years and one at 15 years.Currently there is only one.All new employees Page 259 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empl... AGENDA ITEM #9.B. receive 5%longevity pay after 15 years of service. Long term employees receive longevity pay increases based on what was in effect when they were hired. Lastly,increases in salary do not all come from the General Fund,They also come from the Land Sale Fund.Bayside Fire Department,Capital Projects,KFRC and the landfill. 2 Page 260 of 387 Ordinance No. FY2014-16 Adopting and Implementing a New Empi... AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH AGENDA STATEMENT aa.4*' MAY 15, 2014 yi-71 ASSEMBLY REGULAR MEETING TITLE: Contract No. FY2014-32 Project Management Services for the Kodiak High School Addition and Renovation Project. ORIGINATOR: Matt Gandel FISCAL IMPACT: Yes $580,600 FUNDS AVAILABLE: Yes Account Number: 460-533 452.150 Amount Budgeted: $681,741 10021.1 B.B SUMMARY STATEMENT: On February 7, 2013, the Assembly approved Contract No. FY2013-17 with Wilson Engineering to provide project management services for the Kodiak High School Addition and Renovation project. The original contract term was through December 31, 2013. Staff proposed executing a change order to extend the term through December 31, 2014. Based on Assembly comments at the April 15, 2014, work session, staff is now proposing executing a new contract that will extend through the completion of the KHS project. There are several sections of this new contract that differ from the original contract: 1. Increase in the hourly rate charged for project manager from $120.00/hour to $123.25/hour for up to 200 hours a month, and from $135/hour to $138.25/hour for any hours over 200 hours a month. 2. Includes a provision for a month-to-month extension of the contract if necessary. 3. Deletes a provision allowing the Contractor to be reimbursed for travel to and from Kodiak (KIB will be purchasing plane tickets directly and avoiding contractor markup). 4. Deletes a provision allowing the Contractor to add 10% markup to reimbursable expenses. The previously proposed change order included an increase in the monthly housing allowance from $1,600 to $1,900. Based on Assembly comments, Wilson Engineering has agreed to maintain the$1,600 from the original contract. This amount includes rent and utilities. Since the KHS project began, Wilson Engineering employee Bruce Walter has been working out of the Projects Office and monitoring the day-to-day construction activities. He has been an extremely valuable addition to the project team, monitoring the schedule progress and quality control of the contractor, reviewing and negotiating change order amounts, coordinating the activities of the design team, contractor, and KIBSD, and providing project updates to the Assembly and Board of Education. Staff recommends approval of this contract to ensure that the high level of project management for the KHS project continues. RECOMMENDED MOTION: Move to authorize the Manager to execute Contract No. FY2014-32 with Wilson Engineering, Inc. of Juneau, AK for Project Management Services for the Kodiak High School Addition and Renovation Project in an amount not to exceed $580,600. Kodiak Island Borough Page 261 of 387 Contract No. FY2014-32 Project Management Services for the K... AGENDA ITEM #13.A.1. Contract No. F\'2014-32 Professional Services Agreement with Wilson Engineering,Inc.for Project Management Services for Kodiak I1igh School Addition and Renovation Project This AGREEMENT, made and entered into this 1st day of April, 2014 by and between the KODIAK ISLAND BOROUGH,organized under the laws of the State of Alaska, hereinafter referred to as the "Borough" and Wilson Engineering, Inc., a corporation authorized to do business in Alaska, with offices located at 175 South Franklin Street, Suite 300,Juneau, AK 99801,hereinafter referred to as the"Contractor." W I7 iNESSETH WI I EREAS, the Borough wishes to enter into a contract with an independent contractor to provide project management and other services for the Kodiak High School Addition and Renovation Project(`Project")in Kodiak,Alaska:and WHEREAS, in response to a request for qualifications. Wilson Engineering, Inc. submitted a proposal asserting it is qualified to perform these services and able to do so in a timely manner; furthermore, Contractor has been performing project management services for the Project since February 2013: NOW',TIIEREFORE, in consideration of the mutual promises and covenants contained herein,the parties agree as follows: 1.0 DEFINITIONS I.1 "Agreement"shall mean this Professional Services Agreement, including: Exhibit A—Project Manager Scope of Work Exhibit 13—Wilson Engineering.Inc.proposal dated April 30,2014 1.2 "Change Order" is an addition to, or reduction of_or other revision approved by the Borough in the scope, complexity, character, or duration of the services or other provisions of this Agreement. 1.3 "Borough"shall all mean the Kodiak Island Borough.Alaska. .4 "Contracting Officer" shall mean Borough Manager,and include any successor or authorized representative. 1.5 "Project"shall mean the Kodiak High School Addition and Renovation in Kodiak. Alaska. Page t c,f In Page 262 of 387 Contract No. FY2014-32 Project Management Services for the K... AGENDA ITEM #13.A 1. Contract No. F V2U U-32 2.0 TERM OF AGREEMENT, This Agreement shall take effect upon execution and remain in full force and effect from April 1.2014 through November 30,2015. 2.1 Option for Extension. The Borough and Contractor may agree to extend this Agreement on a month-to-month basis as agreed by both parties after the expiration on November 30, 2015. If an increase in fee is required for a monthly extension, the increase will be as shown in Section 3.2 Monthly Extension. All other terms and conditions will still apply. 2.2 Amendments, This Agreement may be amended only in writing and upon compliance with all applicable statutes,ordinances,and regulations. 3.0 FEES. 3.1 Project management services. For project management services described in 4.0 Scope of Services,the Borough will compensate the Contractor an amount not to exceed Five Hundred Eighty Thousand Six Hundred Dollars and Zero Cents ($580,600.00),charged on a time and materials basis, 3.2 Monthly Extension.If an extension of the Agreement past the November 30,2015 expiration is necessary, such extension(s) will he executed on a month-to-month basis. If there are not sufficient funds remaining front the amount shown in Section 3.1, each monthly extension will include an addition of an amount not to exceed Twenty Nine Thousand Two Hundred Ninety Eight Dollars and Zero Cents(S29,298.00),charged on a time and materials basis. 3.3 Hourly billing rates. The following hourly billing rates will apply to the Contractor's key personnel: Jeff Wilson 5150.00 Bruce Walter $123.25 for all hours up to and including 200 in a calendar month Bruce Walter $138.25 for all hours exceeding 200 in a calendar month Mike Greene S125.00 3.4 Reimbursable expenses. 3.4(a) housing, Housing expense will be reimbursed at a rate of 51,600 per month, 3.4(h) Per Diem. Per diem will be reimbursed at a rate of$35 per employee for each calendar day that an employee of the Contractor is present in Kodiak. 3.4(e) Of ice supplies, software, etc. For approved reimbursable expenses the compensation shall be the expenses incurred by the Contractor, limited to $100 per month. Page 2 of lo Page 263 of 387 Contract No. PY2014-32 Project Management Services for the K... AGENDA ITEM #13.A.1. Contract No. FV2014-32 3.4(e)Markup. No markup will be allowed on reimbursable expenses. 3.5 Payments. Unless otherwise agreed, payment for services shall be made monthly based on actual hours worked and reimbursable expenses from the previous month. Requests from payment will be accompanied by receipts and other backup as required by the Borough,as well as a detailed project progress report,showing: I. Work completed for the period 2. Project schedule status 3. Submittal schedule and status report, including a summary of remaining and outstanding submittals 4. Request for information and change order reports 5. Tests and inspection reports 6. Status report of nonconforming and rejected work 7. Daily logs 8. Summary of general contractor's Applications for Payment 9. Cumulative total of the Cost of the Work to date, and cash flow and forecast reports as necessary 4.0 SCOPE OF SERVICES. The Borough and Contractor have agreed upon a scope of work to provide construction project management as specifically described in Exhibit A. Scope of Work and Exhibit B.Contractor's Proposal. This Scope of Services can only be changed in writing pursuant-to Section 26.0 of this Agreement. 5.0 SCHEDULE FOR COMPLETION. Reserved. 6.0 PERSONNEL./ORGANIZATION 6.1 Key Personnel. Work and services provided by the Contractor will he performed by: Jeff Wilson Bruce Walter Mike Greene 6.2 Changes in Key Personnel. The Contractor shall give the Borough reasonable advance notice of any necessary substitution or change of key personnel and shall submit justification therefore in sufficient detail to permit the Borough to evaluate the impact of such substitution on this Agreement. No substitutions or other changes shall be made without the written consent of the Borough. 7.0 STANDARD OF PERFORMANCE. The Contractor agrees to provide all required professional services to complete the project and any additions or changes thereto. "fhe Contractor accepts the relationship of trust and confidence established between it and the Borough by this Agreement. The Contractor covenants with the Borough to furnish its Page 3 of 10 Page 264 of 387 Contract No. FY2014-32 Project Management Services for the K... AGENDA ITEM #13.A.1. Contract No.Fp20I1-32 best skill and judgment, and to further the interest of the Borough at all times through efficient business administration and management. The Contractor shall provide all services in a competent manner. it is understood that some of the services to be rendered hereunder required professional judgment and skill. In those eases,the Contractor agrees to adhere to the standards of the applicable profession. 8.0 TINT ELINESS OF PERFORMANCE. Contractor's failure to meet any such deadlines agreed upon by both parties in writing may adversely imperil other contractual obligations of the Borough. 9.0 COMIPLIANCE WITII LAWS. The Contractor shall he familiar with and at all times comply with and observe all applicable federal, state and local laws, ordinances, rules, regulations, and executive orders, all applicable safety orders, all orders or decrees of administrative agencies.courts,or other legally constituted authorities having jurisdiction or authority over the Contractor,the Borough,or the service which may be in effect now or during performance of the services. 10.0 INDfltNITy. The Contractor shall indentniti', defend,and hold harmless the Borough from and against any claim of or liability for, negligent acts,errors,and omissions of the Contractor under this agreement, including attorney fees and costs. The consultant is not required to indemnify, defend. or hold harmless the Borough for a claim of or liability for, the independent negligent acts, errors, and omissions of the Borough. If there is a claim of or liability for,ajoint negligent act,error,or omission of the Contractor and the Borough, the indemnification, defense, and hold harmless obligation of the Contractor, and liability of the parties, shall he apportioned on a comparative fault basis. In this provision, "Contractor" and "Borough" include the employees, agents, and contractors who are directly responsible, respectively, to each. In this provision, "independent negligent acts,errors,and omissions of the Borough" means negligence other than in the Borough's selection, administration, monitoring, or controlling of the Contractor. or in approving or accepting the Contractors work or the Contractor's subcontractors. 11.0 INSURANCE. The Contractor understands that no Borough insurance coverage_ including Workers' Compensation, is extended to the Contractor while completing the services described in this Agreement. 11.1 The Contractor shall maintain the following policies of insurance with the specified minimum coverages and limits in force at all limes during the performance of the Contract: I. Workers' Compensation: As required by AS 23,30,015, for all employees of the Contractor engaged in work under this Contract. The Contractor shall be responsible for Workers' Compensation Insurance for any subcontractor who performs work under this Contract. The coverage shall include: a. Waiver of subrogation against the Borough; b. Employer's Liability Protection at 5500,000 each accident/each employee Page 4 of 10 Page 265 of 387 Contract No. FY2014-32 Project Management Services for the K... AGENDA ITEM #13.A.1. Contract No.FV2014-32 and$500,000 policy limit: c. United States Longshore and Harbor Workers' Act Endorsement, whenever the work involves activity over or about navigable water;and d. Maritime Employer's Liability(Jones Act) Endorsement with a minimum limit of$1,000,000. whenever the work involves activity from or on a vessel on navigable water. 2. Commercial General Liability: on an occurrence policy form covering all operations with combined single limits not less than: a. $1,000,000 Each Occurrence; b. $1,000,000 Personal Injury; c. 52.000,000 General Aggregate;and d. $2.000,000 Products-Completed Operations Aggregate, 3. Automobile Liability:covering all vehicles used in Contract work,with combined single limits not less than 51,000,000 each occurrence. 4. Umbrella Coverage: for Contract amounts over 55,000,000 not less than 55.000-000 umbrella or excess liability. Umbrella or excess policy shall include products liability completed operations coverage and may be subject to 55,000,000 aggregate limits. Further, the umbrella or excess policy shall contain a clause stating that it takes effect(drops down) in the event the primary limits are . impaired or exhausted. 11.2 These insurance policies and any extension or renewals thereof must contain the following provisions or endorsements: a. Borough is an additional insured thereunder as respects liability'arising out of or from the work performed by Contractor of Borough. b. Borough will be given thirty(30)days prior notice of cancellation or material alteration of any of the insurance policies specified in the certificate. c. Insurer waives all rights of subrogation against Borough and its employees or elected officials. d. The insurance coverage is primary to any' comparable liability' insurance carried by the Borough. Upon request, Contractor shall permit the Borough to examine any of the insurance policies specified herein. Any'deductibles or exclusions in coverage will be assumed by the Contractor, for account of.and at the sole risk of the Contractor. 12.9 GOVERNING LAW. The laws of Alaska will determine the interpretation, performance and enforcement of this Agreement. Page 5oftt Page 266 of 387 Contract No. FY2014-32 Project Management Services for the K... AGENDA ITEM #13.A.1. Contract No. FV2014-32 13.0 OWNERSHIP OF WORK PRODUCTS. Payment to the Contractor for services hereunder include full compensation for all work products and other materials produced by the Contractor and its subcontractors pertaining to this Agreement. The originals of all material prepared or developed by the Contractor or its employees, agents- or representatives hereunder, including documents, drawings, designs, calculations, maps, sketches, notes, reports, data, models, computer tapes, and samples shall become the property of the Borough when prepared, whether delivered or not, and shall, together with any materials furnished the Contractor and its employees,agents, or representatives by the Borough hereunder, be delivered to the Borough upon request and, upon termination or completion of this Agreement. Materials previously created and copyrighted by the Contractor included in this project will remain property of the Contractor. Copies will be made available to the Borough upon request. Materials purchased from and copyrighted by third parties are not included in this provision. Contractor may retain the right to use said materials in the future at their discretion. 14.0 PATENTS,'TRADEMARKS,AND COPVRICIITS. The Contractor agrees to defend, indemnify, and save the Borough harmless front and against any and all claims, costs. royalties, damages and expenses of any kind of nature whatsoever(including attorneys' fees) which may arise out of or result from or be reasonably incurred in contesting any claim that the methods, processes,or acts employed by the Contractor or its employees in connection with the performance of services hereunder infringes or contributes to the infringement of any letter patent, trademark, or copyright. In case such methods, processes, 01 acts are in suit held to constitute infringement and use is enjoined, the Contractor,within reasonable time and at its own expense,will either secure a suspension of the injunction by procuring for the Borough a license or otherwise, or replace such method,process,etc.,with one of equal efficiency. 15.0 NONAVAIA'ER. No failure of the Borough or Contractor to insist upon the strict perfor- mance by the other of any of the terms of this Agreement or to exercise any right or remedy herein conferred, shall constitute a waiver or relinquishment to any extent of its rights to rely' upon such terms or rights on any future occasion. Each and even' term, right.or remedy of this Agreement shall continue in full force and effect. 16.0 SAFETYA'ERFORVIANCE. The Contractor shall perform the work in a safe and workmanlike manner. The Contractor shall comply with all federal and state statues, ordinances, orders, rules, and regulations pertaining to the protection of workers and the public from injury or damage, and shall take all other reasonable precautions to protect workers and the public from injury'or damage. 17.0 SUSPENSION OR TERMINATION. 17.1 Fault Termination or Suspension. This Agreement may be terminated by either party upon thirty (30) days written notice if the other party fails substantially to perform in accordance with its terms. If the Borough terminates this Agreement it Page 6 of In Page 267 of 387 Contract No. FY2014-32 Project Management Services for the K... AGENDA ITEM #13.A.1. Contract No.FS"2014-32 will pay the Contractor a sum equal to the cost of the Contractor's time and expenses completed prior to the notice of termination that can be substantiated by the Contractor and the I3orough, offset by any amounts owed to the Borough. However,within the ten(10)day Notice of Intent to terminate the party in default shall he given an opportunity to present a plan to correct its failure. 17.2 Convenience Suspension or Termination. The Borough may at any time terminate or suspend this Agreement for any reason including, its own needs or convenience. In the event of a convenience termination or suspension for more than six (6) months, the Contractor will be compensated for authorized services and authorized expenditures performed to the date of receipt of written notice of termination or suspension. No fee or other compensation for the uncompleted portion of the services will be paid, except for already incurred indirect costs which the Contractor can establish and which would have been compensated but because of the termination or suspension would have to be absorbed by the Contractor without further compensation. 17.3 Activities Subsequent to Receipt of Notice of Termination or Suspension. Immediately upon receipt of a Notice of Termination or suspension and except as otherwise directed by the Borough or its Representative,the Contractor shall: a. stop work performed under this Agreement on the date and to the extent specified in the Notice;and h. transfer title to the Borough (to the extent that title has not already been transferred)and deliver in the manner, at the times,and to the extent directed by the Borough's representative,work in progress, completed work,supplies, and other material produced as a part of or acquired in respect of the performance of the work terminated or suspended by the Notice. 18.0 EQUAL ENIPLOflIENT OPPORTUNITY. The Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, or because of age, physical handicap, sex, marital status, change in marital status,pregnancy, or parenthood when the reasonable demands of the position do not require distinction on the basis of age,physical handicap,sex,marital status,changes in marital status,pregnancy,or parenthood. The Contractor shall take affirmative action required by law to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, national origin. ancestry, age_or marital status. 19.0 NO ASSIGNMIEN'f OR DELEGATION. The Contractor may not assign, subcontract or delegate this Agreement,or any part of it,or any right to any of the money to be paid under it without written consent of the Contracting Officer. 20.0 INDEPENDENT CONTRACTOR. The Contractor shall he an independent contractor in the performance of the work tinder this Agreement, and shall not be an employee or Page 7 of 10 Page 268 of 387 Contract No. FY2014-32 Project Management Services for the K... AGENDA ITEM #130A.1. Contract No. FV2014-32 agent of the Borough. 21.0 PAYMENT OF TAXES. As a condition of pertbrmance of this Agreement, the Contractor shall pay all federal. state and local taxes incurred by the Contractor and shall require their payment by any other persons in the performance of this Agreement. 22.0 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully govern the services performed by the Contractor. If any term, condition, or provision of this Agreement is declared void or unenforceable, or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. 23.0 ENTIRE AGREE,MEN'E, This Agreement contains the entire agreement between the parties as to the services to he rendered by the Contractor. All previous or concurrent agreements; representations, warranties, promises, and conditions relating to the subject matter of this Agreement are superseded by this Agreement. 24.0 COMPLETION OF WORK, TERM OF AGREEMENT. The Contractor shall perform all work in a timely fashion, and in accordance with the schedules included in this Agreement and Exhibits. 25.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement, if not otherwise resolved by the parties,.shall be in the appropriate Alaska State court in Anchorage or Kodiak,Alaska. 26.0 CHANGES IN SCOPE.OF WORK. 26.1 General. No claim for additional services not specifically provided in this Agreement will be allowed, nor may the Contractor do any work or furnish any materials not covered by the Agreement unless the work or material is ordered in writing by the Contracting Officer_ Preparation of Change Orders and design changes,due to errors andtor omissions by the Contractor,will be done at the sole expense of the Contractor. 26.2 Changes in Scope of Work. The Borough or its representative may, at any time, by a written Change Order delivered to the Contractor, make changes to the scope of work, or authorize additional work outside the scope of work, dependent on written agreement with the Contractor. 26.3 Cpmpensati,pll,,,,to.he Contractor. If any Change Order for which compensation is allowed under this Article causes an increase or decrease in the estimated cost of or time required for_ the performance of any part of the work under this Agreement; or if such change otherwise affects other provisions of this Agreement, an equitable adjustment will be negotiated. Such an adjustment may be Page x of 10 Page 269 of 387 Contract No. FY2014-32 Project Management Services for the K.. AGENDA ITEM #13.A.1. Contract Na. FV2014-32 a. in the estimated number of hours required to complete the work or; b. in such other provisions of the Agreement as may be alTected, and the Agreement shall be modified in writing accordingly, 26.4 Any claim by the Contractor for adjustment under this section must he asserted within fifteen (15) days from the day of receipt by the Contractor of the notification of change; provided, however, that the Borough or its representative, deciding that the facts justify such action, may receive and act upon any such claim asserted at any time prior to final payment under this Agreement. Failure to agree to any adjustment shall be a dispute within the meaning of Section 25.0 of this Agreement. 27.0 LIMITATION OF FUNDS. 27.1 At no time will any provision of this Agreement make the Borough or its representative liable For payment for performance of work under this Agreement in excess of the amount that has been appropriated by the Borough Assembly and obligated for expenditure for purposes of this Agreement. 27.2 Change orders issued pursuant to Section 26 of this Agreement shall not he considered an authorization to the Contractor to exceed the amount allotted in the absence of a statement in the change order.or other modification-increasing the amount allotted. 273 Nothing in this Section shall affect the right of the Borough under Section 17 to terminate this Agreement. 23.0 PRIOR WORK. For the purposes of this Agreement, work done at the request of the Borough or its representative before execution of this Agreement shall he deemed to be work done after its execution and shall be subject to all the conditions contained herein. 29.0 NOTICES. Any notices, bills, invoices, or reports required by the Agreement shall be sufficient if sent by the parties in the United States mail, postage paid, to the address noted below: Kodiak Island Borough Wilson Engineering; Inc. Attn: Borough Manager Attn:Jeffrey W. Wilson,P.B. 710 Mill Bay Road, Room 125 175 South Franklin Street, Suite 300 Kodiak,Alaska 99615 Juneau,AK 99801 IN WITNESS WHEREOF,the parties have executed this Agreement. Kodiak Island Borough Wilson Engineering Inc. Page 9 of to Page 270 of 387 Contract No. FY2014-32 Project Management Services for the K... AGENDA ITEM #13.A.1. Contract No.FY2014-32 By: Charles E.Cassidy Jr. By: / e%eLJ, U/, W! •611 Title: Borough Manager Title: it •i air Date: Date: 0 ahr T Wt/ so✓" n inee —nJ 1nC , ATTEST: Nova Javier,MMC Borough Clerk (Borough seal) Page I0 or 10 Page 271 of 387 Contract No. FY2014-32 Project Management Services for the K... AGENDA ITEM #13.A.1. WILSON ENGINEERING INC. 175 South Franklin Street,Suite 300,Juneau,Alaska 99801 (907)586-2100,FAX(907)463-4193,email:jwilsongiwilen0.net April 30, 2014 Matt Gandel,Project Manager Kodiak Island Borough Engineering&Facilities Department Kodiak Island Borough 710 Mill Bay Road Kodiak,AK 99615 Re: KIB High School Addition&Renovation 2014 Project Management Services Fee Proposal No. 3 R4 Schedule of Work:April 1,2014–November 30,2015(approximately 20 months). Wilson Engineering will provide Bruce Walter for Project Management of the new Kodiak Island Borough High School Addition and Renovation. All work will be completed on a time and material basis, based upon a 50 hour work week($123.25/hr). Approved work over 200 hrs/month will be charged at an overtime rate of 1.125% of the standard hourly rate (5138.25/hr). Wilson Engineering will supply and provide for all required computers, cell phones, cameras, etc. for the Project Manager. KIB will provide office space and accessory office equipment, copy machines, desks, tables, land line phones, internet WIFI, etc. Bruce will provide his car for transportation. KIB will provide/pay for 20 R/T flights to Kodiak-Juneau. Approved reimbursable expenses will be billed at actual cost,e.g.–per diem,housing allowance, required supplies,etc. 1. Project Management and expenses(Kodiak) Bruce Walter-200 hrs/month x$123.25/hr= $ 24,650.00 Mike Greene,AlA-4 hrs/month x$125/hr= S 500.00 Jeffrey Wilson,P.E.–8 hrs/month x$150/hr= $ 1,200.00 Subtotal $ 26,350.00 2. Reimbursable Expenses: Estimated Monthly Cost+ 10% Office supplies,cell phone, software, etc.,x$100/month= $ 100.00 Housing Allowance:$1,600/month= $ 1,600.00 Per Diem:$35/day x 28/days/month = $ 980.00 Subtotal S 2,680.00 3. Project Management Monthly Total Wilson Engineering Estimated Monthly Costs= $ 29,030.00 4. Froiect Management Total April 1,2014–November 30,2015 20 months @$29,030.00/month= $580,600.00 Wilson gineeri -ey .Wilson, P.E. President Page 272 of 387 Contract No. FY2014-32 Project Management Services for the K... C) 0 7 EC) 0 Z 0 m N 0 A N.) :* O D,IAK.11 SL t• KHS Addition and Renovation - - ..,�, t� 020 WS, F.,. Project No.10021 �, +\" '.,-..t+`-: April 30, 2014 A B C D Dl 7 to o Line Item Description Current Budget 1 LTD Expenses Obligated Remaining i rD ( I 3 460-533-10021-1 CM BY CONSULTANT $ 1,335,155.00 $ 544,295.90 $ 109,118.30 $ 681,740.80 CD __ __�__ -� 7 460-533-10021-3 Site Investigation $ - $ 5,929.50 $ - $ (5,929.50) O) Z460-533-10021-4 DESIGN SERVICES $ 6739,369,00 I $ 5,419,572.30 $ 1,204,524.70 $ 115,272.00 CD !460-533-10021-5 ;Construction ,$ 66,757,_750 00 I $ 29,158,547.08 ,$ 35,115,890.61 I$ 2 483,312.31 I 0 1460-533-10021-6 EQUIPMENT $ 2,000,000.00 $ 194,836.68 '$ 439,786.36 $ 1,365,376.96 C (D 460-533-10021-7 DISTRICTADMIN OVERHEAD $ 1,300,000,00 $ 675,702.18 $ - $ 624,297.82 T 1460-533-10021-8 Percent for Art $ 667,578 00 $ 140,704.05 $ 450,173.67 $ 76,700.28 !460-533-452.190-9 'CONTINGENCY $ 1,679,157.00 ■$ - I $ - $ 1,679,157.00 1 [Totals j $ 80,479,009 00 $ 36139,587.691$ 37,319,493.64 $ 7,019,927.67 i n G) m o Z o 0 N co IN co o W m00 co J W a AGENDA ITEM #13.A.2. KODIAK ISLAND BOROUGH . IN, AGENDA STATEMENT F et MAY 15, 2014 ASSEMBLY REGULAR MEETING ' TITLE: Contract No. FY2014-33 Furniture, Fixtures, and Equipment for the Kodiak High School Addition and Renovation Project. ORIGINATOR: Matt Gandel FISCAL IMPACT: Yes$1,334,923.87 FUNDS AVAILABLE: Yes Account Number: 460-533 452.160 Amount Budgeted: $1,365,000 10021.6B.0 SUMMARY STATEMENT: Kodiak Island Borough code 3.30.020 "Limitation of Manager's Authority" states that a contract exceeding $25,000 requires Assembly approval. In October 2013 staff advertised a Request for Proposals for a Furniture, Fixtures and Equipment(FF&E)supplier/installer for the Kodiak High School Addition and Renovation project. Four proposals were received and scored by a committee made up of KIB and KIBSD personnel. School Specialty was selected as the top proposer, and in January 2014 the Borough Manager approved a Memorandum of Agreement for them to assist with developing a list of furniture and equipment necessary for the project, and to prepare price quotes. Since then School Specialty has worked with interior designer DLR Group and met with KIBSD teachers and staff to develop a final FF&E list, including cost. KIBSD has agreed to use their funds to purchase the larger equipment for rooms such as the music room, construction technology room,weight/cardio room, and auto shop. KIB will need to enter into a contract with School Specialty for purchase and installation of a variety of general classroom items(chairs, tables, desks, bookcases, bulletin boards, etc.). A detailed list of room-by-room furnishings is available for review but has not been included as backup due to its length(171 pages). The DEED approved budget for the project included$2,000,000 for FF&E.To date, approximately$635,000 has been expensed/encumbered for assistance during the FF&E procurement process from Jensen Yorba Lott and DLR Group, a contract with Integrated Logic to provide IT equipment, and a small amount of admin expenses. Remaining is $1,365,000 for the purchase of these FF&E items. The proposed contract with School Specialty totals$1,334,923.87, making it within the available budgeted. Staff recommends approval of the contract with School Specialty to provide and install FF&E for the KHS project. RECOMMENDED MOTION: Move to authorize the manager to execute Contract No. FY2014-33 with School Specialty for Furniture, Fixtures, and Equipment for the Kodiak High School Addition and Renovation in an amount not to exceed$1,334,923.87. Kodiak Island Borough Page 274 of 387 Contract No. FY2014-33 Furniture, Fixtures, and Equipment fo... AGENDA ITEM #13.A.2. Document A151 TM - 2007 Standard Form of Agreement between Owner and Vendor for Furniture, Furnishings and Equipment where the Basis of Payment is a Stipulated Sum AGREEMENT made as of the Second day of May in the year Two Thousand Fourteen (In words,indicate day,month and year) ADDITIONS AND DELETIONS: The author or document has BETWEEN the Owner: added information needed for its (Name,legal'status,address and when information) completion.The author may also have revised the text of the original Kodiak Island Borough AIA standard form.An Additions and 710 Mill Bay Road-- Deletions Report that notes added Kodiak AK 99615-6398 information as weltasrerisions toihe Telephone Ntuobdr:(907)486-9300 standard form text is availablefrom the author and should be reviewed.A vertical fine in the left margin of this and the Vendor document indicates.Me th e e author (Name,7egat staeaa address and other information) has added neogsarrinfo-mzacn and whrauthor has added toe deleted from ss the original AlA text. ,School hitilty,7nc W6316 Deesiggn Drive This document has important • Greenville,WI 54942 wnsequenees.consultation with an 'telephone Number:(888)588-3224 attorney is encouraged with respect to its completion or modification, • Alin Document A251-2007,General for the following Project: Conditions of the contrary lw (Name,location-mod detailed description) Furniture,Furnishings and Equipment,is adopted in fibs KODIAK 111011 SCIIOOI_ADDITION RENOVATION document by reference.Do not use 722 Mill Bay Road aim other general conditions unless Kodiak,AK 99615 Ws document is manned. Furnishings,funnies sad equipment precurcment;delivery,installation and product support. The Architect: (Name,legal trams addrec•and other Won-nation) Jensen Yorba Loot Inc. 522 West 10th Street Juneau,AK 99801 Telephone Number:(902)586..1070 The Owner and-Vendor agree as follows. AIAoMCUmmt ^-7e51 pomiarly Ar7tneto—mast.Cop-righleaoos and by me Arminian M9btenNCNYttts.AI'VMS rewrvaa MaRNRG_ Inn- This AtA'e oeee,e nrte pmtetlnd by U.n.C.epyrgnt Law and lnternatienat locates.Onautnmoedtepeaduetlen w Ginttitwtvn of chin NAe Dosement. ' or any porton of it,may rexutt in severe cka and tmimtnal penalties.and eel be prosecuted to me maximum extent possible m'dw the taw.TS document Ads Medaced by AMA souther at Oe 3000 on0F40J701S Ungar Ostler NoY2S555$063 ,Much unlees orNAap00t and is not fwtesate User Hetes: Se5354SIea1 Page 275 of 387 Contract No. FY2014-33 Furniture, Fixtures, and Equipment to... AGENDA ITEM #13.Ae2. TABLE OF ARTICLES 1 THE CONTRACT DOCUMENTS 2 DATE OF COMMENCEMENT AND COMPLETION 3 CONTRACT SUM 4 PAYMENTS 5 ENUMERATION OF CONTRACT DOCUMENTS S - MISCELtANEOUSPROVISIONS ARTICLE.1 THE CONTRACT DOCUMENTS § 1.1 The Vendor shall fully execute the Work described in the Contract Documents. § 1.2 The Contract Documents consist of this Agreement,conditions of the Contract(General,Supplementary and other Conditions).Drawings,Specifications,Addenda issued prior to execution of this Agreement,other documents listed in this Agreement and Modifications issued after execution ofthia Agreement;these form the Contract and are as filly a part of the Contract as if attached to this Agreement or repeated herein.The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior and subsequent negotiations,representations or agreements,either written or oral,unless the procedure fora change in terms is followed as described in Section L3, An enumeration of the Contract Documents.other than Modifications,appears in Article 5. § 1.3 A change in team to this Agreement shall become valid only by meatus of a Modification signed by both the Owner and Vendor. ARTICLE 2 DATE OF COMMENCEMENT AND COMPLETION §2.1 The date of commencement of the Work shall be the date of this Agreement,unless a different date is stated below or provision is made for the dare to be used in a notice to proceed issued by the Owner. (Insert the date of commencement f a diffivsfiom the date of this Agreement or.if applicable?.stale that the date will he fired in a notice to proceed) i The commencement date will be fixed in a notice to proceed. § 2.2 The Vendor shall complete We Work not later than the following date:To be determined based on construction schedule and as updated on Vendor delivery schedule (Insert a calendar date.Unless stated elsewhere in the Contract Documents.insert any requircmentr for earlier completion of eat'tilts jsrii'it'orss of the Work) Portion of Work Substantial Completion data i Phase I PPE installation September 19.2014 ARTICLE 3 CONTRACT SUM The Owner shall pay the Vendor the Contract Sum in current funds,including all applicable taxes.for the Vendor's performance of the Contract lire Contract Sum shall be one million three hundred thirty four thousand nine hundred twenty three dollars and eighty seven cents (5 1,334,923.87 ),subject to additions and deductions as provided in the Contract Documents ARTICLE 4 PAYMENTS §4.1 PAYMENT TERMS the Owner shall make payments to He Vendor in conformance with the following payment tams: (Insert pay+nens terins,including net daysfrarn approved of application for payment and criteria for deposits, discounts,progress payments.special orders,changes,cancellations and restocking.and payment) Illlr Alin IA tac,nsnti-late nom,yMAtC7A-120aw Copyright re2W]byTaphorizedr 1proaneconror distri An,itlashsa1A Document,Aster-can Tr,a ypo tion ets.may in by er and criminal mewl ptlIatees,,ind r llha pr nnaueM1 Doeth rmaxim m xte ti scants linden I NAw Z Or anyportico ,nis,red 'OAIA inserera civil entl 0 t014 and and Order o.pm7a5052to the maximum A4515201 mE nt the law.sae User produced py AlA software at x9'.56.50 on WWLXIIa unGee Orcee Na2209>9ane3,wnid,e.pro on eanae2ota�ana is not tor resa25. lhv Notes: (86259920) Page 276 of 387 Contract No. FY2014-33 Furniture, Fixtures, and Equipment fo... AGENDA ITEM #13.A.2. The perm covered by each Application for Payment shall be one calendarmondt ending on tine last day of the month, Application the Payment is received by the Architect no later than the Last day of a month,the Owner shall make payment of the certified amount to the Vendor no later than the Twenty First(21)day of the fallowing month. If an Application for Payment is received by the Architect after the application date fixed above,payment shall be made by the Owner no later than Pony Five(45)days alter the Architect receives the Application for Payment. Each Application for Payment&hall be based on the most recent schedule of valves submitted by the Vendor in accordance with the Contract Documents.The schedule of values shall allocate the entire Contract Sum among the various portions of the Work, The schedule of values shall be prepared in such form and supported by such data to substantiate its accuracy as the Architect may require. Titus schedule,unless objected to by the Architect,shall be used as a basis fur reviewing the Vendor's Applications for Payment. .Applications for Payment shall show the percentage of completion of each portion of the work as of the end of the period covered by the Application for Payment. Subject to other provisions of the Contract Documents,the amount of each prowess payment shall be computed as follows: Take that portion of the Contract sum properly allocable to completed Work as determined by multiplying(ire percentage of each portion of the Work by the share of the Contract Sum allocated to that portion of the Work in the schedule of values,less rctainage of Ten(10%). Pending final determination ofcost to doe Owner of changes in the Work,amounts not in dispute shall be included; 2. Add thatportion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction for,if approved in advance by the Owner,suitably stored off the site at a location agreed upon in writing),less retninagc Ten(10%)Closeout Retainage; 3. Subtract Use aggregate of previous payments made by the Owner;and 4. Subtract amounts,if my,for which the Architect has withheld or nullified a Certificate for Payment. FINAL PAYMENT Final payment,constituting the entire unpaid balance of the Contrast Stun,shall be made by the Owner to the Vendor when: I. The Vendor has fully performed the Contract except for the Contractor's responsibility to correct Work and to satisfy other requirements,if any,which extend beyond the final payment; and 2. A final Certificate for Payment has been issued by the Architect "the Owner's final payment to the Vendor shall be made no later than 39 days after the issuance of the Architect's final Certificate for Payment. §4.2 PROGRESS PAYMENTS §4.2.1 Based upon applications for payment submitted to the Owner by the Vendor,the Owner shall make pregress payments on account of the Contract Sum to the Vendor as provided below and elsewhere in the Contract Documents. §4.2.2 Each application for payment shall be based on the payment terms as described in Section 4.I.1 and shall-be prepared in stash form and supported by such data to substantiate its accuracy as the Owner may require. ARTICLE 5 ENUMERATION OF CONTRACT DOCUMENTS § 5.1 The Contract Documents,except for Modifications issued after execution of this Agreement,include this Agreement and the following other documents listed in Sections 5.2 through 5.6. §5.2 The General Conditions are AlA Document A251 hen-2999,Genera/Conditions of she Contract for Furniture. Furnishings and Equipment. §5.3 The Supplementary Conditions,other Conditions of the Contract and Specifications are dated ,and are as follows: unit MA Document Atst"-3007ttornieriy At73v9o-2003a.eeaaitat922007 and X#76sTYvMtHX:an NWWts OtMl4teeta,Alt&twits reserved.WARNING: This MA"Document is proisciest as 0.5.CoVytght La"and Inteinattionai Treats.,,Uaautnottssdteyeodootkm at distribution of this AIA Oocumenr 3 eny pwGae of ii,may eedon in xvvere chit)sod erenrwi peo+ttita,and veld be prosecuted to the mavnutn extent possible undid the tan.rNs Occutreniias produced by Alt software at 0930'50 CO 05 @2RO14 tinder Order Ne_284299063?"stish mitts on 011141S}ta.and is sot for resale. he,Netes: taa33982455 Page 277 of 387 Contract No. FY2014-33 Furniture, Fixtures, and Equipment fo... AGENDA ITEM #13.A.2. (Either list the Specifications here or refer man exhibit crunched to this Agreement.If a project manual is nod used, indicate here.) IAttachment"A":Quotation from School Specialty Inc. Attachement'B": Room By Room Furniture List Section Title Pages §5.4 The Drawings are enumerated as follows: (Either list the Drawings here or refer to art eshibit attached to this Agreevnenr) Number Title Data § 5.5 Addenda,if any,are enumerated as follows: (Eithei nil the Addenda here or refer to an exhibit attached to this Agreement) Number Date Pages §5.6 Other Contract Documents are as follows: (List only those paivions offurniture,fttntishings and equipment quototlons or orders that are to be included in the Contract Documents) • • Certificate of Insurance Performance and Payment Bonds Documents to be submitted within 10 days of anntract dale ARTICLE 6 MISCELLANEOUS PROVISIONS §6.1 The Vendor shall make no payment to persons employed by the Owner or consultants for the Owner,with regard to this Agreement,without disclosure and written approval of the Owner. § 6.2 The terns and provisions contained in the documents enumerated in Sections 5.2 through 5.5 shall take precedence over conflicting terms and provisions contained in documents enumerated in Section 5,6, § 6.3 The Vendor shall purchase and maintain insurance as set forth under At tide 13 of A251-2001. (List any required lminc for insurance) Type of insurance thrill of liability($0.00) This Agreement entered into as of the day and year first writer above. OWNER(Signature) VENDOR 1(.Signature•) (Printedn m a t as- -.f •A ssis-4)�raj.Pr. (Printed name end tide) (Printed name and title) A�)r�-k,n-‘ SN.CX'244 R1 Inlr ASA Document At51^-2007(Iormarty A175°Io-20051,CopN10nto 2003 and 2t01 by ThaNnerin tm n Institute el Arctcla.All rights reserved.WARNING: This AIA Documeel b protected by Ds.eopynght L..Hand International Treaties,unauthorized reproduction or distribution at this AIA°Document, 4 or any portion sell,may mink In severe clot and criminal penalties,and will be prosecuted la the maximum extent passible under the law.This document was Droduce!d Oy AlA software at 10:1913 on 05/0213014 uMe'Order Na1780799003 twhkneaplmsst cesodo015.AM is not foe resale. user Notes: ttnaenc.ulaal Page 27B of 387 Contract No. FY2014-33 Furniture, Fixtures, and Equipment fo... AGENDA ITEM #13.A.2. I: I ��e Document A251t" — 2007 General Conditions of the Contract for Furniture, Furnishings and Equipment foe the following PROJECT: (Mane,location,and br ie,l deaviptim) KODIAK I all SCIIOOI,ADDITION RENOVATION ADDITIONS AND DELETIONS: 722 Mill Bay Road The author of this document has Kodiak.AK 9901$ added information needed for its i'umishin_,fixtures acid equipment procurement:del is cry:installation and product completion.The author may also have revised the text of the original sDpr rt AIA standard form Art ANA/0C sand l)etetkms Report that notes added THE OWNER: informaliun as well as revisions to the (rAtome,legal Malay,address and other io/iirmati01 t) sterldaid form tea is available barn the author and should be reviewed.A Kodiak Island Borough varheal line in the left margin of INS 710 NI ill Bay Road document indicates where the author Kodiak.AK 99615 has added necessary information Telephone Number:(907).486-9300 end where the author nes added to at deleted from the original AIA test, This document has important rebel THE ARCHITECT: wsuita (Nruno.legal meals,addle?'.c r f ued other u r mariwO consequences.Cnon wtl ii on attorney is encouraged with respect to its completion or modification. Jensen Yorba Loft Inc. 522\Vest IOd)Street Juneau AK 99501 Telephone Number(907)586-1070 TABLE OF ARTICLES 1 GENERAL PROVISIONS 2 OWNER 3 VENDOR 4 TITLE AND RISK OF LOSS 5 DELIVERY AND INSTALLATION 6 ACCEPTANCE 7 WARRANTIES 8 PAYMENT 9 ARCHITECT 10 RELATED ACTIVITIES OF OWNER OR OF SEPARATE VENDORS 11 TIME AIA Document A2S1'•-2007 lformerly A275nil0-20031.csssripht 62003 ono 2007 by The American Ins4NS a Architects.All rights reserved.WARNING: WI. this AlAe OPeument is prote cted by U.S.Copyright Law sitel International Treaties.Unser Rorizeereproduction or rlisoitaniox at this Ata5 Document, .1 or any portion of H_may:ester in swoop civil and criminal termitlos,and will be prosecuted to the maximum esteem possible under the taw.Ties document way Predated try AlASbbma,e at 121 re3D hit 05,024014 antler Order Na 2280790003).1 which cowers on O4,14rmis,and is not fsrasa`e. User Notes: (1851147374) Page 279 of 387 Contract No. FY2014-33 Furniture, Fixtures, and Equipment fo... AGENDA ITEM #13.A.2. 12 PROTECTION Of PERSONS AND PROPERTY 13 INSURANCE 14 MISCELLANEOUS PROVISIONS IS CLAIMS AND DISPUTES ARTICLE 1 GENERAL PROVISIONS § 1.1 BASIC DEFINITIONS § 1.1.1 The Contract Decant ems.)lie Contract Documents are enumerated in the Amer In ent between die Owner and Vendor(hereinafter the Agreement).and cern.ist of the Agreetnau,Conditions of the Contract(General. Supplementary and other Conditions),Drawings.Specifications,Addenda issued prior to caccation of the Contract. abet documents listed in the Agreement.and Modifications issued after execution of the Contract Unless:specifically enumerated in the Agreement.the Contract Documents dss not include other documents such at the request for quotation or the Vendor's quotation. § 1.1.2 Modification.A Modification is(1)awritten amendment to the Contract signed by both parts ON or(2)a wt inen order for a minor chemge in the Work issued by the Architect_ § 1.1.3 The Contract.The Contract Documents form the Contract for Furn hors Furnishings and Equipment.The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior nettotiations, representations or agreements.either emitters or oral The Contract maybe amended or modified only by a Modification.The Contract Documents shaft not he construed to create a contractual relationship of any kind(I} between the Architect and the Vendor:(2)between the Owner and a sub-vendor:(3)between the Owner and the Architect or the Architect's consultants or(4)between any persons or entities other than the Owner and the Vendtir. S he Architect shall,however,be entitled to performance and en for extent ofobfieat ors under the Contract intended to facilitate performance of the Architect's dudes. § 1.1.4'the Work,The terse"Work"means the fah,ication,shipping,warehousing.deli Very,installation and all other labor.materials and activities required of the Vendor.The Work may eonsutme the whole or a pan of the Project with reearei to the furniture,furnishings and equipment required by the Contract Dreuments. § 1.1.5 The.Project.The Project is the iota/eonsiruet ion and installation of which the Work performed under the Contract may be the whole or a part.Other vendors and contractors under separate agreements with the Owner may concurrently perform construction or other aetisitics for the Protects § 1.1.6 The Drawings,The Drawings are the graphic and pictorial portion,of the Contract Document%show i ng the design.location and dimensions of the Work,generally including plans,elevations.sections.details.schedules and diagrams. § 1.1.7 The Specifications.The Specifications are that ponion of the Contract Document'consisting of the writtett requirements for furniture,fumishings.equipment.systems.quality and workmanship standards for the Work. § 1.1.8 Instruments of Service.Instruments of hers ice are representations,in any medium of expression now known, or later developed,of the tangible and intangible creative work perfbrnted by the Architect and the Architect's consultants under their respective professional services agreements.Instruments of Service may include.without limitation.Studied,surreys.models.sketches.drawings.specifications.and other similar materials. § 1.2 CORRELATION AND INTENT OF THE CONTRACT DOCUMENTS § 1,2.1 The intern of the Contract Documents is to include all items necessary for the proper execution and completion of the Wm Is by the Vendor.The Contract Deena tenor are complementary.nod what is required by sate shall be as binding as if required by all:performance by the Vendor shall he required only to the extent consistent with the Contract t locotones and reasonably inferable from diem as being necessary to produce the indicated results. Inlr MA Document Alta' 2007 If only A275'"IO 1003).eaas"aM®2003 and can y - Institute to S .AI rights. a WARNING, This Me Document is Fro dhy 0.5.COpydoht Law and International Treanes.Unaoti.Odaed reproduction St tasidbanon of this Ala astatine 2 doe,y ponion al A may ere an in severe a and evmtnat penalties,and wig beInoseeutua to me maximnn sweat possible under the lac_Ttaa Omrxoas produced StrAtA SOR+are at t0't t30 On 05/02nOtd inset Order Na 2altrtitIXii :whicne.ptec on 04,ti'2015.and is not for resale. tes: {t1d511471f4) Page 280 of 387 Contract No. FY2014-33 Furniture, Fixtures, and Equipment fo... AGENDA ITEM #13.A.2. § 1.2.2 Unless odic,raise slated in the Cisnuact Document words that bare wdFknown technical or fi¢uitute. fiuni hiotys and equipment industry meanings ate used in the Contract Documents in actor dance with such recognized meaning § 1.2.3 Terms capitalized io these General Conditions include those which one(I)specifically defined,(2)the titles of numbered articles and identified refer races to Sections in the document or(3)the titles of other documents puthi sited by the American Institute of Architect,. § 1.3 OWNERSHIP AND USE OF DRAWINGS, SPECIFICATIONS AND OTHER INSTRUMENTS OF SERVICE § 1.3.1 The Architect and the Architect's consultants shall be deemed the authors and owners of their respect e Instruments of Service,including the Dn,wines and Specifications.and will retain all common law_,statutory and other reserved rights,including copyTights.The Vendor.soh-wcndors and suppliers shall not own or claim a cop)Ti alit in the Instrunwnls of Service.Submittal or distribution to meet official regulatory requirements or GA'other purposes in connection with this Project is not to he construed as publication in derogation of the Architects or Architects consultants'resented rights. § 1.3.2 The Vendor.sub-s endors and supplier,arc:aphorized to use and reproduce the Instruments of Service provided to them solely and exclusively liar execution of.the Work.All copies made under this anchor izatfrxr.shall bear the copyright notice.if any,shown on the Insinlmcnla of Service.The Vender.stilt-sendors and suppliers ruay not use the Instruments of Service oa other projects.or for additions to this Project outside the scope of the Work without the specific written consent of the Owner,Architect and the Architect's consnitanw. § 1.4 TRANSMISSION OF DATA IN DIGITAL FORM I f the panics intend to transmit Instrume7ns of Service or any other information or documentation in digital form.they shall endeavor to establish necessary protocols governing such trammi s,siotu.unless othe'wtsc already provided in ohe Agreement or the Contract Documents. ARTICLE 2 OWNER § 2.1 GENERAL The Owner is the person or entity identified as such in the Agreement and is toferred to throughout the Contract Documents as if singular in number.The Owner shall designate in writing a representative rvho shall have express authority to bind the Owner eilh respect to all matters requidng the Owner's approval Or aulhorizatrn.Except its otherwise provided in Section 27..1,the Architect does not have such auth ttrity.'I he term"Owner"means the Owner or the Owners authorized represvntatise. § 2,2 INFORMATION AND SERVICES REQUIRED OF THE OWNER § 2.2.1 Unless otherwise provided in the Contract D CUilleot_the Ouster shall provide .1 areas of the Project pnaniva that the Vendor may utilize in the pi:shwaunce of the Work; .2 access to the premise*',for the Vendor at reasonable times; .3 suitable space Gtr receipt.inspection,:icceptanc c and staging of materials.furniture,Furnishings and equipment; .4 temporary utilities and facilities on the premises and cortical Iran sponafirnt necessary for progress and execution of the Work:and .5 security normal far the Project stem i,scs. § 2.2.2 The Owner shall hintish information or services required of the Owner by the('contract Doeunents with reasonable promptness.The Oa nor shall Burnish any other information or services under the Owner's control and relevant to the Vendors performance of the Work a ith reasonable promptness alter receiving the Vendors DT itten request for such information or cervices. ARTICLE 3 VENDOR § 3.1 GENERAL § 3.1.1 The Vendor is the person or entity identified as such in the Ames'stern and is rethrrcd to throughout the Contract Documents as if singular in number.Thy tent"Vendor"means the Vendor or the Vendor's authorized representative. §3.1.2 lime Vendor Juan perform the Work in accordance with due Contract Doc ttMents Ahi Document Am51t is-2007 Oerrnetly A2757.10-20W).Copyrtt me ZOOS and 2207 byThe American tosltuleo'Arcrltesrs.All rights reserved.WARNING, DIA. Thisepantocument is retail NS.Copyright Law And international Treaties.secuteoaied repmducean or distributionndert Alee Document. 3 or any portion of d,may retail to severe civil and anrntnal penalties.and will be prosecuted to the mextntrn extent possible under the taw.This m document was produced by Ala software n1101123n On 05/02,2014 under Order No 22897930631v/hien ewtiras on 6421419015,and is not AN resale. User Notes: OB51147374) Page 281 of 387 Contract No. FY2014-33 Furniture, Fixtures, and Equipment fo... AGENDA ITEM #13.A.2. § 3.1.3 The Vendor shall tint be reliesea of ohlieations to perform the Work in accordance.wish the Contact Documents either by rick-trier,or duties of the Architect in the Architect's administration of the Contract or by rests. inspections or approvals required or performed by persons or entitles other than the Yen tat. § 3.2 REVIEW OF CONTRACT DOCUMENTS AND INSPECTION OF PROJECT PREMISES BY VENDOR § 3.2.1 Eyecutinn of the Contract by the Vendor is a representation that the Vendor has visited the Project premises or. if the Project premises have not)et been eonsin¢tnd.has reviewed the docmment*pertaining thereto'.has become familiar with local conditions under which the Work is to be perforated and in RW1113tion relafite to access to and use of the Project premises.as provided by the Owner under Section 2.2:and has correlated personal observations with requirements of the Contract Dceummts. § 3.2.2 Because the Contract Documents are complementary.the Vendor shall,before startinn each portion of the Work.(I)careful lv study attd compare die various Dmwin_US and other Connwl Documents relative to that portion of the Work,as well as die information furnished by the Owner pursuant to Sec nan 2.2 (2)take field measurements of any existing conditions related to that portion of the Work:and(3)observe pay conditions oftlie access route or on the Project premises affecting the Work.These obligations arc for the purpose of foe ililnthag delivery and instal Iation by the Vendor and are not for the purpose of discosceing errors.oncssions or ine(ffisi5tencics nth the Contract Documents: however,the Vender skull%Port 'romptiv to the Architect any errors„ineonisteoeies qr omission discovered rx nude known to the Vendor as a request for MK-emotion in such form as the Architect may require It is recognized that the Vendors review of the Contract Documents nments is made in the Vendor's capacity as a Vendor and not as a licensed design professional.unless otherwise specifically provided in the Contract Document p. § 3.2,3 The Vendor is not requited In ascertain that the Contract Documents ire in accordance with applicable laws. statutes,ordinances.codes,rates and regulations.or lawful orders of public authorities.hut die Vendor shall report promptly to the Architect any nonconformity discovered by or made known to the Vendol as a request for information in such form as the Architect may require. § 3.2.4 In addition to the Vendor's representations under Section 3,2-I.the Vendor shall,prior to shipment,delivery and installation,visit and inspect the Project premises in order to confine the conditions wider which the Work is to he performed:verify the stage gfcompkdian of the premises and the Project:determine availability of licilities for access,delivery,transportation and staging arca:determine the physical and environmental restrictions imposed by the Owner and the condition of the premises and separate vendors;and correlate these observations with the requirements of the Contract Documents,The Vendor.shall promptly report to the Owner conditions obsencd during such inspection or thereafter that could impede the Vendors pertorntalice of the Work. § 3.2.5 If the Vendor believes that additional cost or time is in'owed because of clarifications:sr instructions the Atehitect issues in response to the Vendor's notices or requests for information put mime to Sections 3.2.2..3.2.3 mad 3. 4.the Vendor shall make Claims as prodded in Article 15.I f die Vendor fails to perform the obligations of Sections 3.22.3.2.3.or 3.2.4,the Vendor shall pay such costs cad damages to the Owner as would have been as aided if the Vendor had performed such obligation:, § 3.3 SUPERVISION OF THE WORK § 3.3.1 The Vendor shall supervise and direct the Work,using the Vendor's best skill and attention,The Vendor shall be solely responsible for and have control over the means.methods.techniques.sequences and procedures of fabrication,shipment,delhery and ulahtlation.and for coordinating all portions of the Work under the Contract. unless the Contract Document:frier other specific instructions concerning these matters. § 3,3,21 he Vendor shall be responsible to the Owner for acts and omissions of the Vendors employees,sub-vendors and their agents and employees,and tither persons or entities performing or providing portiere ofthe Work to,for or on behalf of,the Vendor or any of its sub-vendors. § 3.3.3 the Vendor shall be responsible for inspection of portions of Work already pet formed to determine that such portions arc in proper condition for subsequent Work. Intt AIA Document A251'.-2007 Itatinatly A.275"iD-IOCal.daaviiast©2003 and 2007 by The AmehCgp lnFM1lutsot AlefiltGS.Att rights reserved.WARRINO, This AlAe nocume nn is proieciad by U.R.Copyright Law and International iteatles.Unaut ortzed teptotlsciion Or distribution of this Alke Document, 4 Of any ponlon of it,may resell In severe civil nod criminal penalties,and will be prOSe.Cult0 In the111atitttm extent possible under the taw.Tnls document nos produced by MA 4Mtwatn am I(e11'.30 on 05/02/2019 under Order No.2289799003_1 anti M1 expirCa on 09ti412015,and is not for resale. User Notes_ (10511973741 Page 282 of 387 Contract No. FY2014-33 Furniture, Fixtures, and Equipment to,.. AGENDA ITEM #13.A.2, §3.4 LABOR AND MATERIALS §34.4 Unless otherwise provided in the Contract Documents_the Vendor shall provide and pay for tabor_materials. fitrnittma fimvrhings and equipment cools.,installation equipment and nuachhutg delivery,and other facilities and services necessary fur proper execution and comply!on of the Work.whether temporary or permanent and whether or not incorporated or to he incorporated halo the Work. § 3.4.2 The Vendor shall not make subaimtlons until after evaluation by the Architect and approval by the Owner. § 3.4,3't e Vendor shall enforce strict discipline and good order among the Vendor's empluyerr and other persons carrying out the Work.The Vendor shall not permit employment of unfit persona or persons not properly skilled in tasks a-,sued to dent. § 3.5 TAXES The Vendor shall pay all required at lee,consumer,Lite and similar taxes for the Work presided bv rivc Vendor. § 3.6 PERMITS, FEES NOTICES, AND COMPLIANCE WITH LAWS § 3.6.1 finless otherwise provided in the Contract Documents.the Vendor shall secure and pay for permits,lees. licenses and inspections by guventment agencies necessary for proper ex-tiDtion and completion ofthe Work that are customarily secured alter execution u!Om Contract and!easily required as of that date. § 3.6.2 The Vendor shall comply wish and give notices required by applicable laws,mantles.ordinances_codas,rules and regulations,and lawful orders of public authorities applicable to per iuuttntce of the Work. § 3.6.3 If the Vendor performs Work knowing it to he contrary to applicable laws.statutes,atdinanees,codes.rules and regulations,or lawful orders ol'public authorities.the Vendor stall asarne appropriate responsibility for such Work and shall bear the costs attributable to correction_ § 3.7 SUPERINTENDENT The Vendor shall employ a romptttettt superintendent and necessary assistants who shall he in attendance at the Project premises during performance of the Work.The superintendent Shall represent the Vendor,and conununieations given to the superintendent shall be as binding as if given to the Vendor, § 3.8 VENDOR'S SCHEDULES § 3.8.1 The Vendor,promptly after being awarded the Contract.shall prepare and submit for the Owner's and Ardtiaect's information a Vende's prozress schedule lot the Work.The oehedttle shall not exceed time Iimia established in the Contract Documtents,shall be revised at appropriate intervals as required by'the conditions of the Work and the Project.shall be related to the Project and related Work to the extent requited by the Contract Documents,and shall provide for expeditions and prtetteable execution of the Work. § 3.8,2 The Vender's progress.schedule shall indicate dates for commencement and enmpjetion ofpitsees of the Work_ within the Contract Time.including(ater.for order placement_fabrication.shipping,delivery and installation The schedule shall indicate other critical dates,such as deadlines for approval of submittals of colors,finishes-fabrics and other materials.The Vendor shall obtain and suhntit for the Owner's and the Architect's inforutation written confirmation from sub-vcantors of dates of fabrication and delis en, . § 3.8.3 The Vendor shall prepare a submittal.schedule,promptly altar being awarded the Convacl and thereafter as necessary to maintain a current submittal schedule,and shall submit One schedulef,$)for the Architect's approval.The Architect's approval shall not be unreaaottahly delayed or withheld.'I he submittal au edule shall I)be.coordinated with the Vendors progress schedule.and 21 allow tie Architect reasonable time to rR'iow submittals_I f the Vendor thins to submit a submittal schedule,the Vendor shall not he entitled to any iucreuo in Contract Sum or extension of contract completion time based olt the time required for review of submittals. § 3.8.4 The Vendor shall per form the Work in accordance with the nova tucent schedule,suhmined to the Owner and Architect § 3.8.5 The Vendor shall ea'a e ate with the Owner and Architect in co rdinal ing the Vendor's progress schedule with those of se parate Vendors and with the requirements of the Owner and,Arcbitecr.The Vendor shall cooperate in inn. AIA Document A251"^-2007 ttormeriy A2?S"90-]soil,Cersatste 2003 and 2002 by The Ameacan inabtute e"A:emtens-All dyRts reserved.WARNING. Its Ate Document isp,omecled by 0,5 Copyright Law ate alertedonal r neat ice.Unauthoerea rep,oduCtloe at distribution at this AlA"Document, 5 or any portion of It,may result in seuars etsit and criminal penalties,and will be prosecuted to the ma.ttnom extent possible under the law.Tills document was produced by AtA soawwe at 10.11:30 on 0510212014 liner Order No 2299799003_1 which e,Mret on 0A1:4(2015.and is not for resale. User Notes: 11851147074) Page 283 of 387 Contract No, FY2014-33 Furniture, Fixtures, and Equipment fo... AGENDA ITEM #13.Ae2. determining mutually acceptable dates and times for delivery.installation and inspection of the Work,and use of services and Ihcilitiere provided to die Vendor.all In be confirmed in writing within a reasonable time in advance of such dates and timos. § 3.9 DOCUMENTS FOR THE OWNER'S RECORDS The vendor shall ntaiatain lx the Owner ne copy of the Drawings,Sp c liesHon S Addenda and other Mrndihcat ions, in good order and marked currentlyto indicate field changer and selections tirade during performance of the Work and one copy of apprus ed Shop Drawings.Product Data and similar required submittals.These shall be available to the Architect and shall be delivered to the Osamr upon completion ofthe Work as a record of the Work installed_ § 3.10 SHOP DRAWINGS, PRODUCT DATA AND SAMPLES § 3.10.1 Shop Drawings are drawings.diasrama,schedules and other data specially prepared for the Work by the Vendor or a sub-vendor to illustrate some portion of the Work. § 110.2 Ptduct Data arc manufacturer=s illustrations_standard schedules,performance chart:,instnKtions_ brochures,diaaams and other information 67111ished by the Vendor to iliuxlrate materials or equipment for sonic portion of the Work. § 110.3 Shop Drawings,Product Data and similar submittals a,e not Contract Documents.Their purpose is to demonstrate the Wag by which the Vendor proposes to car fomt to the information given and the design concept expressed in the Commit Documents.Informational submittals upon which the Architect is not expected to take responsive action maybe so identified in the Contract Documents.The Architect may return without action submittals that are not required by the Contract Documents. § 3.10.4 The Vendor shall reviews for compliance with the Contract Docon,at t=_and approve and submit to the Architect,Shop Drawings,Product Data and similar submittals required by the Contract Doatarenb in accordance with the submittal schedule approved by the Architect or.in the user of an approved submitted schedule.with • reasonable pronptass and in such sequence as to cause no delay in the Work or in the activities or the Owner of of separate vendors, § 3.10.5 Ely submitting Shop Drawings.Product Data and similar submittals.the Vendor represents to the Owner and Architect that the Vendor has(I)reviewed and approved them.and(2)determined and verified materials.field measurements and field installation criteria related thereto,or will do der.and(3)checked and coordinated the information contained within such submittals with the requirements of the Work and orthe Contract Documents § 3.10.6 The Vendor shall perform no portion of the Work for which the Contract Documents rayuit c submittal and review of Shop Drawings.Product Data or Similar submittals until the respective submittal has been approved by the Architect. § 3.10.71Ttc Work shall he in accordance with approved subm i Its Is,except that the Vendor hall not be relieved of responsibility fir deviations front requirenrenls of the Contract Documenta by the Architect's approval of Shop Drawinrg Product Data or similar submittals unless the Vendor has specifically informed the Architect in writing of such deviation at the time of submittal and(1}the Architect has given written approval to the specific deviation as a minor change in the Work or(2)a hiodiii cation to the Contract has been approved aut}toh sing the deviation.The Vendor shall not he relieved of responsibility for errors or omissions di Shop Drawings.Product Data or similar submittals by the Architect's approval. § 3.10.8 The Vendor shill direct specific attention,in writing or on resubmitted Shop Drawings.Product Data or similar..su bat Maio.to revisions other than those requested by the Architect on previous,submittals.In the absence of such written notice.the Architect's approval of a restbnr issiau sbal I not imply to such revisions. § 3.10.9 Samples.once approved.coral dote an express warranty that the goods will cxrnlium to the inn*. § 3.10.10 When profs s,vion al certification of performance criteria for font lure,furnishings and equipment is required by the Contract Documents,the Architect shall be entitled to rely upon the accuracy and completeness of such certifications. Itt AIA Docume nt A251^-2017 Itermerly A275"rn-20o31.C.ope-igl02005 and NV by The American lnstlute of A'entbe6.All tights reservad-WARNING: This Ate Document is protected by us.Copyrbhi Law and liternationat Manias.Unauthorised reproeo ulon or dllttlhution of this Alee Doman&nt 6 of any portion of it may rest&in severe visa and et&Me&l penalties,and rertt be pta.est:led to the maximum betent possible under the law.Tart &mime&was produced by MA Safrnae at 1911 1,10 on tS4)2,20d under(raei Ns 22897505621 stairs eepc&S Cn O1r1f2015,and ist¢efM resale_ User hater, ;18.5.1D17374) Page 284 of 387 Contract No. FY2014-33 Furniture, Fixtures, and Equipment fo... AGENDA ITEM #13.A.2. § 111 CLEANING DP §111.1 The Vendor shall kegs the premises and sat rotmdhts urea lice from accumulation of waste Inn[rials and other debris created by operations under the Contract.At completion of the Work,the Vendor shall remote waste materials and other debris crated by the Vendor's activities.the Vendors tools.amsmnxtion equipment.machinery and surplus materials From and about the Project. § 311.2 If Me Vendor hilt la clean up an provided in the Contract Documents,the nutter may do so.and to Otvler shall be entitled to reimbursement from the Vendor for the cost thereof § 3.12 INDEMNIFICATION § 3.12.1 To the fulled extent permitted by law,the Vendor shall indemnify and hold harmless the Owner.Architect. Architect's consultants,and agents and emplm ees of any of them from and against clause,damages.losses and expenses,including but not Iinli lets to anotne'a'fees,arising out of at resulting front perl'ot-mance ol'the Work_ provided that such ehim,damage lily or expense is attributable to bodily injury..siclatess,disease or death.or to injury to or destructs ern of tangible property(other than the Work itself).but only In the extent caused by the negllgem acts or omissions of Me Vendor.a sob-vendor.uivnne directly or indirectly euyllosed by them or anyone for whose nos they may he liable,regardless or whether to not such claim.damage,Iasi or expense is cawed in part by a party indemnified hereunder.Such obligation slayll not be cou¢ued to negate.aiuidgr or reduce other rights or obligations al'indemnify which whale otherwise exist au or a rq-or poseur described in t him Section 3,12. § 3.12.2 In claims against any person or entity indemnified under this Section 3.12 by an emplowe of the Vendor a sub-vendor,anyone directly or indirectly employed by Mein or anyone for whose acts they may be liable the indemnification obligation under Section 3.12.1 shall not he limited by a limitation on amount or tape of damages. compensation or benefits Puyahle by or for the Vendor or a sub-vendor under as orkerc'compensation nets,disability benefit acts or other employee boleti'ante. ARTICLE 4 TITLE AND RISK OF LOSS § 4.1 Title to all furniture,fumishinga and equipment shall be Imnsl<rzcd to the Ossuer upon acceptance he the Otcner pursuant to Section 6.2 or upon payment in full to the Vendor,whiche'ter occur,firxt. § 4.2 The risk of loss.with respect to all furniture.furnishings and equipment provided by the Vendor,shall remain on the Vendor until acceptance by die Outset put uani to Section 62 of the fund tut 0.furnishings and equipment.or designated portion thereof: § 4.3The Owner shall be wider no obligation Io insure tumimrc_furnishings or equipment that does not conform to the Connaet Doeumems or that the Owner has rejected Under such circumstances.the risk of Itms shall amain pith the Vendor. ARTICLE 5 DELIVERY AND INSTALLATION § 5.1 The Vendor shall nathe delivery of all fuauture.ilimishings and equipment in accordance with the Vendor's progress schedule or at a time agreed upon by the I Toiler and Architect. § 5.2 The Vendor shall become fully informed of the conditions relating to delivery,installation and labor under which the Vendors Work will be performed.The Vendor shall employ the labor_and means and methods of carrying out the Vendor•s Work as the conditions require. § 5.3 Delivery and installation of all furniture_furnishings and equipment shall he made to the locution ofdic Projects as specified in the Contract Dommnemx.Inptallation of fiunintre.furnishings and equipment shall include testing as required by the Contract Does MOMS, § 5.4 The Vendor ball cuusult with the Owner to ideating a route to be used w'ithitt the Project premises from the point of initial delivery at to Project premises to the place of final placement or installation.After its setcalon,the route shall be made atzilable to Ilie Vendor lot delivery of Furniture.furnishings and equipment as provided in Section 5.1 and Section 11 §5.5 The Vender shall.within a reasonable time prior to delivery.provide the Owner with schedules fee access and arrange for the use of elevators and unloading fociiities InA. AIA Document A351^ 2507 Itormeoty Alr5' tU Y0ea)_OepN9'a©2003 antl 2007 by The A, qnn lAetiles. ULtglt sevv¢d WARNING'. This AIA Docemenl is protected t,yUS Copyright Law and International Trealies.Unauthorized v p d ti r distributionof this AlA'Document, 7 or any portion of it.may result in t ci l and al penalties and will beg t the extent F ible under the law.Ttism ( document was produced by AlA software at t it1,30 On e51021201n under Order FJe.2289799063_1 which minims on 04,14/2015.ant is not for resale_ User Notes: (1851147?74) Page 285 of 387 Contract No. FY2014-33 Furniture, Fixtures, and Equipment fo... AGENDA ITEM #13.A.2. § 5.6 When the Vendor considers installation(fall or a designated portion of the fitmiturc furnishings or equipment required by the Contract Documents to be con tplc te.the Vendor shall advise the Owner and Architect in writing_ ARTICLE 6 ACCEPTANCE § 6,1 Prior to the tender of delivery by the Vendor,tire Owner may conduct a preliminary inspection of the issue e. (mnzshiug and equipment upon delivery fin the purpose of Geri fyine the delirery of such furniture.Vumishinc or equipment including gctrrnti tics.Such preliminary inspections shall not constitute acceptance err.taking charge over or control of such fumimre,firmishings or equipment.Any defects,damage.deficiencies or noneonlbrnrity discovered by the Owner shall he reported to the Vendor. § 6.2 Upon completion of installation pursuant to Section 5.6,the Owner,with the assistance of the Architect.shall conduct an acceptance inspection.If the Owner determines that the furniture.furnishings and equipment comply with the requirements of the Contract Document.,the Owner shall nail.(the Vendor that the furniture.funtislr ing and equipment have been accepted.If the Owner determines that an or any portion of the furniture.ihntishings or equipment do not con form to the requirements of lireContract Documents.the Owner shall reject such ratemrforntin!t Portion br aotilving the Vendor in Writing of such rejection. § 6.3 If the Owner reject.all or any portion oath delivery,the Owner shall notify the Vendor within a reasonable time.which shall not be more than 30 days after the date of the inspection performed pursuant to Satiun 6.2.the notice shall include the specific basis for the Owner's rejection. § 6.4 lithe Direr rejects all or any portion of the delis-cry.the Owner shall hold the rejected portion fora reasonable time ro permit the V erdor to renance it Rom the Project premises, § 6.5 Upon rejection by the Oaeter.the Vendlx shall hate 30 days to provide acceptable evidence elarrattgemen is remedy the basis for rejection.If the Vendor remedies the basis for rejection.the Vendor,shall notify the Owner in writing The Owner shall have an additional period of time to conduct an acceptance inspection of the previously rejected fumimre fimrishiags or equipment.If the Owner agrees to accept the furniture.I'urnishinµr or equipment,the Owner shall so notify the Vendor in writing.If the Owner rejects the tender of such furniture.furnishings or equipment the Owner shall notify the Vendor within a reasonable tine,which shall not be more.than 30 days.Such notice shall include the specific basis for rejectii'nn.Upon rejection.the Vendor shall remove the rejected furniture_ ftlrnir3rings or equipment Zorn t e Project premises. § 6.6 If Ihndture.tumishiues or equipment that hate been previously accepted are found not to comply with the requirements of the Conn act Documents.the Owner shall be entitled to renke acceptance so long as the Vendor does not sutler actual prejudice by virtue of the Owner's prior acceptance of such furniture.furnishings or equipment.Such revocation of acceptance shall be made by giving prompt notice to the Vendor.In such event.the Vendor shall proceed in accordance with Section 65 § 6.7 The precisions of this Article 6 do not preclude recovery of damages as provided by law. ARTICLE 7 WARRANTIES § 7.1 The Vendor expressly warrants to the Owner and Architect that the Work complies with the requirements of the Contract Documents..Tit c Vendor further warrants that the Owner shall recei cc the benefit of standard manufacturer's warranties and guarantees applicable to the Work, § 7.2 The Vendor provides to the Owner and.Architect all warranties m u ttItng to the furniture.furnishings and equipment implied by law.including but not limited to the warranty of merchantability_ § 7.3"flue Vendor aeknowledccs that no Neiusiisn of or limitation on warranties contaiue d in any proposal,product literature or ether submittal sha11 ahider the warranties provided pursuant to Sections 7.1 and 7.2. ARTICLE 8 PAYMENT § 8.1 Before the first application for payment the Vendor,droll submit to the Owner a quotation euvltedule showing the values allocated to each quotation for portions of the Work.The Vendor's quotation schedule shall he accompanied by a certified star ant from the Vendor prepared in such form and supported by such data to su bitant late its accuracy as AMA Document A251^-1007 tlormerly A275°10-204 Copyright 02003 and 2t07 by'Me Amerlcacdnsinute of Archt @tls.All rightsreserved.WARNING: toil Lids sit Document is protected by Lit Copyright Lava and Ineinationai irearies-thitiottottred reproduction or dtxn @U[IOn of this Attie Oac, ent. 3 Or any portion or i4 may rests'Sr ivil and Criminal peed:tes,and will ire pro o@ea to me maxpnu n extent(torttare undo-lire taw.tali m Wcoment was pIDeusea as AlA rotware a(10a tan on 055020019 under Order FO 22857001W1 58Sen expires as Oe't47015.and Mtiea resale. User Notes. t1a31r473taa Page 286 of 387 Contract No. FY2014-33 Furniture, Fixtures, and Equipment fo... AGENDA ITEM #13.A.2. the Owner may require.this schedule,when applause(by the Owner,shall be submitted with each application for patment and shall be used as a bags ter reviewit o the Vendor's appl icatioustiar payment. § 8.2 When payment is d ue pursuant to the payment terns of the Agreement.the Vendor shall submit to the Ovi ner an itemized application for payment.Such application shall be notarized,iftequired by the Contract Documents_and supported by such data substantiating the Vendor's right to payment as the Owner may require.such as copies ofhills of lading or requisitions Fran,suh-vendors and equipment suppliers. ARTICLE 9 ARCHITECT § 9.1 GENERAL The Owner shall retain an architect lawfully licensed to practice arehitecuue or an entity lawfully practicing arch iteenire in the jurisdiction where the Project is located.That person or entity is identified as the Architect in the Agreement and is referrer)to thwtghout the Contract Documents as if sin gulur ill number. § 9.2 ADMINISTRATION Of THE CONTRACT § 9,2.1'The Architect will provide adutinistratimt of the Contract as described in the Contract Documents and will be an Owners representative during performance'tithe Work until final pa}nlau is drat,The Architect still have authority to act on behalf of the{)utter only to the cstent provided in the Cattract Documents.unless otherwise Modified in writing in accordance with otter prmisiots of the Contract § 9,2.2 T he Architect will assist the Owner in coordinating schedules for fabrication,deli',ao'altd installation of the Work_but will not be responsible for Iililtne of the Vendor or a sub-vendor to meet schedules for completion or to pet form their respective duties and responsibilities in conformance with such schedules, § 9.2.3 The Architect will visit the Project pretnlies at intervals appropriate lu the stage of the Vendors operations,or vs otherwise agreed with the Ulmer.to become generally familiar with the progress and quality of the portion of the Work completed:and to determine in general if Ibc Vicork ohserved is being perlbrmud in a manner indicating that the Work,when fully completed.will be in accordance with the Contract Documents,I loeever,the Architect will not be required to make exhaustive or continuous inspections at the Project premises to check the quality or quantity of the Work.The Architect will not(line control over.charge of or responsibility far,the meats,methods.techniques.and sequences or procedures of fabrication,shipment,del ivery or installation.or for the safety precautions and programs in connection with the Work,since these are solely the Vendors rights and re ponsihilitieu under the Contract Documents.except as piovided in Section 3.3.1_ §9.2.4 On the basis of the site visits,the Architect trill keep the Otrnec reasonably in tornled atu+ut the pmeres and quality of the portion of the Work conspiered and repott to the Owner(I)knouts deviations from the Contract Document and from the stoat recent construction schedule submitted by the Contractor.and(2)defects and deficiencies obsersed in the Work,The Architect will not be responsible Rs the Vendor's ihilurc to perform the Work in accordance with the requirements of the herdeact Documents The Ardtticct,hall not have control over_charge of or responsibility fo is or omissions of the Vendor_sub-Venders.their agents or cmpkwees,or any sih er persons Or entities performing portions or the Work. § 9.2.5 The Architect has authority to order minor changes in the Work Del involving an adiusnnenI in the Contract Sum or an extension of de completion time,and not inconsistent with the intent of the Contract Documents.Such changes shall be effected by written ureter and shall he binding on the Owner and Vendor.The Vendor shall carry out such written orders promptly. § 9.2.6 Unless otherwise provided,the Architect's authority shall not extend to the receipt.inspection or aacceptance on behalf of the Owner of filmitute,liiotishinns and equipment at the time of uhcir delivery to the Project premises and subsequent installation.'Ihe Architeel is not authorized to reject non con fnnuti g Work.stop the Wot k or tenninate the Contract_ §9.2.7 The Architect nary recommend.to the Owner rejection of Work that does no conform to the Contract Documents.A recaaumeadai ion by the Architect made in goat ihith shall not gist(rise to a duty or responsibility oftee Architect to the Ow net,Vendor.sub-vendors.their agents or eniplot<es,er other persons or entities performing potions of the Work. Intt AIA Document A25t' —2007 Itenacrty A2r5"4o-2000).Copgtgtt 02005 and 2eCt byte American tnsrnate otArenstects.AO elghis reserved.WARNING: This Al A'Document is protected by U.S.Copyright Law and International Treaties.Dnautttrtied repeoductton or urstnbunon of this AlAe Document, 9 or any portion of It,may reset In severe civil Nrrd criminal penalties,and will be prosecuted to the maximum extent pose Ibis under the law.This document was produced by At A software Si 10at:50 On 051021201s under ore&No 22(9799069_1 whist.NGeei at fiat, 52015,and l s not for resale. User Notes: (1851147?74l Page 287 of 387 Contract No. FY2014-33 Furniture, Fixtures, and Equipment fo... AGENDA ITEM #13.A.2. ARTICLE 10 RELATED ACTIVITIES OF OWNER OR OF SEPARATE VENDORS § 10.1 OWNER'S RIGHT TO PERFORM RELATED ACTIVITIES AND TO AWARD SEPARATE CONTRACTS § 10.1.1 The Owner rescr'tes the tight to perform activities related to the Project with the Owact s own threes.turd to award separate contracts in connection wish other Poniens of the Project or other activities at the Project premises.if the Vendor claims that such action by the Owner involves delay or additional cost.the Vendor Mall make such Ciainr us provided in Article 15. § 10.1.2 When separate contracts are awarded for diif rent portions of the Ihnjcct or other activities at the Project premised.the terns"Vendor"in the Connect Documents in each ease shall mean the ten dor who executes each separate Owner-Vendor Agreement. § 10.1.3 the Owner shall provide for coordination of the activities of the Owner's own forces and°leach separate vendor with the Work of the Vendor,wvho+hall cooperate with Them.The Vendor shall pat ticipatc with other separate vendor c and the Owner its reviewing their progress schedules.'I he Vendor shall make any revisions to the progress schedule deemed necessary after a joint review and mutual ajw ent end.The progress schedule,shall then constitute the schedules to be used by the Vendor.separate vendors and the Chvner until subsequently revised. §10.1.4 Unless otherwise provided in the Contract Docmnents,when the Owner performs activities t elated to the Project with the Owner's wan forces.the Onttet shall be droned to he subjM to this same obligations and to have tic same right:that apply to the Vendor under the Contract,including,without excluding ohms.„ham sntted in this Article ltd,and in Article 3.Article 12 and Article 13 herein, § 10.2 MUTUAL RESPONSIBILITY § 10.2.1 The Vendor shall afford the Usurer and separate vendors reasonable opportun it v for iurnduct ion and.storage of their materials and equipment and performance of their activities,and shall connect and coordinate the Vendors activities with theirs as required by the 4:minuet Documents. § 10.2.2 If pan of the Vendors Work depends for proper es ccul ion or results upon anti.,ides by the Owner or a separate vendor,the Vendor shall,prior to proceeding with that potion of the Work.promptly report to the Architect apparent discrepancies or defects resulting from tteir activities Ihat world impede the Vendor in achieving proper execution and results.litho Vendor faits to report discrepancies or defects reasonably discoverable,it shall he responsible for de tics etc i ea Of defects in its Work due to such deficiencies°s'defects. § 10.2.3 The Vendor shall reimburse the(Inner for costs the Owner incurs that arc payable to a separate candor because of the Vendor's dclays.improperly tinted activities or other damacc to the Work of separate xclydor.The Owner.shall he responsible tO the Vendor for costs the Vendor incurs because of the delays,improperly timed activities or damage to the Work caused by a separate vendor. § 192.4 The Vendor shall promptly remedy damage it wrongfully causes to propmty of the On tier or separate vendors as provided in Section 12.2.4. § 10.3 OWNER'S RIGHT TO CLEAN UP II'a disp ate arises among the Vendor,separate vendors and the Owner as to the responsibility under their respective contracts for maintaining the premise,and surrounding area free front vva51e materials and mbbish,the Owner may clean up and,with the Architect's assistance.allocate the cost among(hove nwpotciblC. ARTICLE 11 TIME § 11.1 DEFINITION OF DAY The tens"day"as used its the Contract Documents shall mean calendar day unless other ivide specifically defined. § 11.2 PROGRESS AND COMPLETION § 11.2.1 Time limits elated in the Contract Documents arc of the essence of the CPR u act.Hy executing the A_tremueut, the Vendor confirms that the couplet slate stated in the Contract Documents provides a reasonable period for performing the Work § 11.2.2 The Vendor shall not knowingly,except by agreement or insructiot of the Owner in inciting.prematurely commence operations on the Project pt enti>G prior to the ellbettxe date of insurance required by Article 13 to be lull MA Document A251" 2007 tr tyA2 S 1D 2003}.Courg1402003 are 20ae as The Am k I 1 if A Ff Ail ight d.WARNING This Ais$'Document is p 1 d 5y U.S.Copyright t and International Treslies.Unauthorised repot/union distribution oI this AlA Document. 10 ix any portion ol't,may reeve in severe it and criminal penalties.and will be p cuted to dui esienl possible under the leer.This document was produced by MA Tennant/it la;hao on05/02/2014 under Order Na 2289799353_1 wMGn empires an 04.14O015.ono isnol tot raise. User Notes: 11a51141374) Page 288 of 387 Contract No. FY2014-33 Furniture, Fixtures, and Equipment fo... AGENDA ITEM #13.A.2. lnmixhai by the Vendor and the Owner.'I he date of CC,Mniefseetnern of the Work shall not he changed by the effective dale of mink insurance, § 11.2.3 The Vendor shall proceed expeditious;y with adequate force.and stall sc hiese completion by the mutually agreed upon completion dale, § 11.3 DELAYS AND EXTENSIONS OF TIME § 11.3.1 lithe Vendor is delayed nt any lime in the connnauentent or progress of the Work by an act or neglect of the Owner or Architect;or by cluing es ordered in the Work'or by labor disputes,lire.tinuuai delay in deliveries, Loan addable casualties or other causes beyond the Vendor's control:or be delay authorized by the Owner pending mediation and arbitration:or by oilier causes which the Architect determines!nay justify delay.the completion date shall he extended by mutual agreement between the Owner and the Vendor. § 11.3.2 CONFORMANCE TO AGREEO•UPON SCHEDULES § 11.3.2.1 The Owner shall atoperate and coordinate its activities with the agreed-upon critical dales identified in the Vendor's progress schedule provided under Section 3.8.2. § 11.3.2.2 The Owner that(be responsible for costs the Vendor incurs.such as demminge,warehousing,and storage or dellyerr charges,that are due to the OW Leis failure to ofnhrrm to the mutually agreed upon progress schedule For the Work:to the Owner's failure.without justification.to accept deliver-or final installation of turninae_flreniehings and equipncenu or to any other delays tut which the Owner u responsible. § 11.3.3 Claims relating to lime shall be made in msordanee with applicable prosisions ofAntiete IS. § 11.3.4 This Section 11.3 does not preclude recocery of damages for delay by either party under other provision of the Contract Documents. ARTICLE 12 PROTECTION OF PERSONS AND PROPERTY § 12,1 SAFETY PRECAUTIONS AND PROGRAMS The Vendor shall be solely responsible for initiating.maintaining and supers,ing all safety precautions and programs in connection with the perl'ornranee ol'the Contract. § 12.2 SAFETY OF PERSONS AND PROTECTION OF PROPERTY § 12.2.1 The Vendor shall lake reasonable preen micas for safety of.and shall provide reasonable protection to present damage,injure or loss tet .1 etnplo}ees alt die Work and other persons`alto may be affedred thereby: .2 the Work and nmaterials fumiture,finuishin_.and equipment to he incorporated therein,whether in storage on or off the Project prnixc under cave,custody or control of the Vendor or soh-Tendor:and .3 other property at the Project premiss or adjacent thereto,including propertyof the Owner.separate vendors or other person:,whether or not completed or in tailed. § 12.2.2 The Vendor shall comply with and pie notices required by applicable lawn.statute.,ordinances.codes.rules and regulations.and lawful orders of public authorities bearing on safety of per cos or propel I5 or their protection ' from damage.injury or Io-ss. § 12.2.3 When use or storage.of flatnntable_solatile or rothet hazardous materials or equipment or unusual methods are necessary for execution nl'the AVotk,Ilte Vendor shall exercise utm rat cam and carryon such activities under supervision of properly quail/lest personnel. § 12.2.4 The Vendor shall promptly remedy damage and loss to property.other theta damage to the Work.caused to whole or in part by the Vendor or anyone directly or indirectly employed by the Vendor,except damage or loss attributable to acts or omissions.of the Owner of Architect or anyone directly or indirectly employed by either ofthem, or by anyone for whose acts either tatlhem may be liable,and not attributable to the ilmdt or negligence of the Vendor. MA InY. A Document A2.51--cast(farmnrty A2i4'°m-200a).Capyrighl(C 2003 and aces 05 The An01caa11nsbVR tt AtstioesS-All tights deserved.WARNING: This MA'Oocvmem ispi/nested by U.S.Copyright law and inlentationai Treaties.tlneuminnaed otiooducmpn of distribution of this A/C oacumant 11 any smitten or it,may result in!squid¢aivit ltd ctlminoi penoltie2.and will be prosecuted t0 the ninllnum ogrnt possible under the law.T1ns ( document boat prMUCed by AlAsottware at 10.11:30 an05W2/2014unaer order No 2299195165,1'nflict)expires on 04,1 4.2015.and is not for resale. User Notes: (195::47374) Page 289 of 387 Contract No. FY2014-33 Furniture, Fixtures, and Equipment fo_. AGENDA ITEM #13.A.2. ARTICLE 13 INSURANCE § 13.1 VENDOR'S LIABILITY INSURANCE § 13.1.1 The Vendor than purchase Germ and maintain in a company or aompanics fawiltdV authorised Iodo busing*, itt the jurisdiction in which the Project is Imated such insurance as will protect the Vendor fern claims set forth below which may arise our of or result from the Vendor's operations and completed operations under the Contract and for which Ore Vcnd or may be legally liable.whether such operations be by the Vendor.by a rub-vendet,by anyone directly or indil ecdy employed by any of tam,or hr anyone for whose aria any of them may he liable: .1 Claims under worketa'compensation.disability benefit and other similar emplgec benefit acts which are applicable to the Work to be perfumed: ,2 Claims for damages because of bodily injury.occupational sickness or disease.ordeaih of the Vendor's employees: .3 Claims for damages because of bodily injury-sickness or disease,or dell 111 of any person olhct than the Vendors employees: .4 Claims for damages itt saved by usual personal injury liability coverage: .5 Claims for damage;.other than to the Work itself,became of injury to,or destruction or tamable property,including loss of use resulting therefrom: ,6 Claims for damages because of both iv injury,death of a person or prsperly damage arising out of mmer_ship,Ins imenanee or use of a motor vehicle: .7 Claims for bodily injury or property damage arising our of completed opera tions- .8 Claims involving contractual liability insurance applicable to the Vendor's obligations under Section 3-12.1:and .9 Claims for products liabiliy and completed-op-nt ions insurance. § 13.1.2 The insurance required by Section 13.1.I shall he written ibr not less than the limits ofliability specified in the Contract Documents or required by law.whichever coverage is greater,Coverages,whether written on an occurrence or claims-made basis,shall be maintained without interruption from the date of commencement of rho Work until the date of final payment flnl termination of any coverage required to be maintained alter final payment, and with respect to the Contractor's completed operations everage,until the espiration of the period specified in the Contract Documents. § 13.1.3 Certificates ofinfiurame acceptable to the Owner shall he tiled with the Owner prior o commencement of the Work and thereafter upon renewal or replacement of each required policy insurau cc,mete certificates and the insurance policies required by Section 13.1.1 shall contain a provision that coverages afforded under the policies will not he canceled or allowed to expire until at least 30 daps'prior written notices has been given to the Owner.An additional certificate evidencing continuation of liability coverage including coverage for completed operations shall he submitted with the final application for payment and thereafter upon teUeWal or replacement of such cos trace until the expiration of the time required by Section 111E,The Vendor shall provide intnttnntion concerning redaction of coverage on account oft ev iset limits or claims paid under the general aggregate,or body with reasonable promptness. ARTICLE 14 MISCELLANEOUS PROVISIONS § 14.1 GOVERNING LAW This Agreenrent shall be considered to he for sale of goods and shall he governed by the Otti fort Conunerei al Code (UGC)as adopted in the place where the Project is located_The Contract shall he parented by the law of the place where the Project is located.eseepl.I hat if the parties have selected arbitration as the method of holding dispute resolution.the Federal Arbitration Act shall govern Section 9.6. § 14.2 SUCCESSORS AND ASSIGNS The Owner and Vendor respectively bind themseh2s,their partnera,st¢eesa ors,assigns and legal representatives to covenants,agreements and obligations contained in the Contract Documents,Neither patty to the Contract shall assign the Contract as a whole without written consent of the other.If either party an umpna to make such an assignment without such consent,that party shall nevertheless remain legally responsible for all obligations under the Contrast. ARTICLE 15 CLAIMS AND DISPUTES § 15,1 Definition.A Claim is a demand or acsertitw by one of the panics seeking.as it matter of tight,payment of more?'or other relief with respect to the terms of the Contract.The tens"Claim"also includes other dispute and matters in question between The Owner and Vendtm arising out of or rotating to the CCer tract.The responsibility to substantiate Claims shall rest with the pary making the Claim, IniL AIA Document A25tr'-2007(furmetl ;5775' D-20031.Ceppiast)2oea and 2007D-a the Anaemia Rro41vla Of Aiosstects.All rights reserved.WARNING. This AlA-Document isproteclee by U.S.Cosswinht taw and international Tier,tes.Unatn hollted reproduction or distribution of this Alte OnCUment, 12 or any portion of a,may result in Savbte nivll and criminal penalties and will be prosecuted to Ill*manimom extent possible under the law.This ( document was producer by 554 software,ul names nn Ostsls201 a sincer Order No 2299700565 tassels expu*s on 04,1412015,and is net for resale. User Notes: (185114737n) Page 290 of 387 Contract No. FY2014-33 Furniture, Fixtures, and Equipment to... AGENDA ITEM #13.A.2. § 15.11 Notice of Cairns.Claims by either party inns he initiated bytesiuen notice to the other pt ny rcitltnt 21 days after occurrence of the evens giving rise to such Chum or within 21 darts slier the claimant first recognizes the condition giving rise to the Claimh ahiebeser is Inset. § 15.1.2 Continuing Contract Performance,Pending final resolution ern Claim.the Vendor shall proceed diligently with performance of the Contract.and the Owner shall continue to make payments in accordance with the Contract Doeurnen ls. § 15.1.3 Claims for Conse quemt ivI Damages,The Vendor and Owner wait e Claims against each other for consequential damages arising out of or relating to this Contract.This mutual wait Cr includes .1 damages incurred by the Owner for lent al expenses.losses of use.incense.profit,financing,business and reputation,and Pirc loss of management or employee productivity or of the services of such persons: and .2 damages incurred by the Vendor for principal office espetses,including the Cot npensation of personnel stationed there:for losses of financing.business and regulation:and for loss of profit,except anticipate(profit arising directly Bann the Work.Sooting contained in this Sections 11.1,3 shull be deemed to preeIud<an award of liquidated damagees when applicable,in accordance with the requirement,of the Contract l)ocuatents. § 15.2 RESOLUTION OF CLAIMS AND DISPUTES Claims,including those alleging an error or omission by the Architect,shall he referred initially to the Architect An initial recommendation in trririttg by the Architect,followed by negatiatiou of the parties.,dolt he required asa condition precedent to mediation,arbitration or litigation of all Claims between the Vendor and Owner arising prior to Me date final payment is die,unless 30 dins have passed after the Claim htu been referred to the AI chit et with no recommendation having been made by the Architect. § 15.3 MEDIATION § 15.3.1 Any Claim arising 00 I ofor related to the Contract.except Claims relating to aesthetic effect and except those waived as provided for in Section 15.I.3,shall.abet tore connfen dation by the Architect or 30 days after submission of the Claim to the Architect he subject to mediation as a condition precedent to arbitration or the instinaion of legal or equitable proceedings by either putty. § 15.3.2 The patties shall endeavor to res lse their Claims by tnediution.nitich,unless,the parties nutwally agree otherwise,shall be administered by the American Arbitration Association in accordance with its Construction Mediation Procedures in effect on the date of the Agreement.A request for mediation shah be made in w'tinng. delisered to the other party 4r the Contract,and filed with the person or entity ado inisterinu the mediatioa_The request maybe made concurrently with the filing of drmasd for terhitnteon.which shall be staved mending mediation for a pedal of 60 data from the dare of tiling,unless hayed sir a louver period by agreement of the parties or court order.If as arbitration is stayed pursuant to this Section.the parties may nonetheless proceed to the selection of the arbitnRor(n} aid agree upon a schedule for later proceedings. § 15.3.3 The partite shall share the mediators time and any filing fees equally.The mediation shall be held in the place where the Project is located,unless another location is mutually agreed upon.Agreeulmtm reached in mediation shall he enforceable as settlement agreements in any court having jurisdiction thereof § 15.4 ARBITRATION § 15.4.1 Any Claim subject so,but not resolved by,mediation pursuant to Section 1.5.3 ahail he subject to arbitration which,unless the parties mu Bally agree otherwise.shall be administered by the American Arbitration Association in accordance with its Construction Indusrrp Arbitration Hula in effect on the date of the Agreement A demand far arbitration shall be made in writing.delivered In the other patty to the Contract and filed with the person or entity administering the arhitnnion.The patty filing a nonce of demand thr arbitration must assert in the demand all Claims then known to that pariyon which atbitration is permitted to be demanded. § 15.4.1.1 A demand For an hi station shaft he made no earlier that concurrently With Use filing of a request fur mediation.but it no even shall it he made aticr the date when the insuwrion of legal or equitable proceedings based nn sueh Clain would be barred by the applicable xmittte of Emitatims_For statute rif limitations purp oses.receipt of a Init. AIA Document AS54"`-2t57 I larnfarly A235"rim-2tt3).Copyieht®ela3 and 2007 by ire Ametres,Mbulute Ol AteLdec:z Alt tights test wed.WARNINOi l his Al AS Document is protected by u.a.CBp ydOht Law and International Ofeanes.Unauthorized retatduelton pr dram butran of this AlA'0ocumen 1, 13 at any portion of it,may mead In Spvare clad mitt arivain at paneltles,and milt be prosecuted to the mdidmafn eater possiale lade,the taw.This document was poaocea oy Ats software de 10'.t:50 on 03N2t20 t 4 unau Order No 2289799063 t which neiree an 0411412115,and is not for resale. taste Notes: (1851141374) Page 291 of 387 Contract No. FY2014-33 Furniture, Fixtures, and Equipment to... AGENDA ITEM #13.A.2. written deinmvt for arbitrticu ha the(>snn r nldiyadmnitilsering the arbllrndwt shall swlnstitute the hnti n io of legal or equitable proceeding based on the Claim. § 154.2 The award sentdred by the arhitrawr or arbitrators:hall be final,and jodymr tin may he entvs ed upon it iii accordance with applicable law in any court tut iug jurisdiction thereof. § 15.4.3 The tweeting agreement to arbitrate and other agreements to arbitrate with an additional person or entity duly consented m by parties to the Attreemuut shall be specifically enforceable under upplicablc lam in any court hacine_ j ur isdinion thereof. § 15.4.4 CONSOLIDATION OR JOINDER § 15.4.4.1 Either party.at its sole discretion,may consolidate an arbitration conducted under this Agree'lent midi any other arbitration to which it is a party provided that(I)the arbitration agreement gctverning the other arbitration permits consolidation;(2)the arhitrttlions to be consolidated substantially iutdlh-c common questions of late or filet: and(3)the arbitrations employ mittcl nibs similar procedural rules and methods for selecting arbitrator(s). § 15.4.4.2 F.ititer party.at its sole discretion.may include by joinder persons or entities.subs taut ially involved in a common question of law or fact mhese presence is required if complete reliet'is to be accorded in arbitration.pros Sled Ghat the party sought so be joined consents in writing to such joinder.Consent to arbitration involving an addi6=crl person or ent8rstw7 not constitute.consent to arbitration of a Claim not described jn the written cu iscra § 15.4.4.3 the Owner and Vendor tnnnt to any person or entity made a party to an arbitrating t conducted under this Section 15.4,whether by joinder or cou.+olidaunn,the same right.orjoinder and consolidation as the Owner and Vendor under this Agreement. oast AMA Document AZ SIT'—2007&nignts At7.5°10 Otil.cepyrObtfl200a and 2007byTOe Arnie/COO to;tiluteot Arcaects.All fights cesercad.WARNING: this Ate Document is protected by 0$,COpyrioryt Law and International Treaties.Unautnmired ortroducdon OF distnilutton or this At Document. 14 or any Po gran or it.may sesott la severe CO',,led cc'minat pensIdes.and will be prosecuted to the maxboom extent possible under the law.rho document was produced by AEA ottawai vAt lit it tit 0,1051021201awide,Order No 2289299ntll waith oxpdos on 94010.2019 and is owl bl resale. User Notes: (1851:07274) Page 292 of 387 Contract No. FY2014-33 Furniture, Fixtures, and Equipment to... C) O C) n Z O 7l ATTACHMENT A ro SC�1p01 QUOTATION Quotation N:2014000156 0 Please refer to this number when ordering. 71 Specialty „tpawtratraointAntnitnettn. TI 1-888-388-3224 Quotation submitted to: Date: 05/02/2014 KODIAK ISLAND BORO SCII DIS'f Territory Manager: 722 MILL BAY RI) KODIAK.AK 99615-6340 PI I I L PRINGLE (907)227-16882 Attn: KIB Quotation Expires: 06/01/2014 Mn: 442908 Territory Number: 157 to 03 Product Percent Product Description Manufacturer Number List Price off List Unit Price Qty Extension m COMMONS FURN A103 A303 PER BRETFORD MFG A103/A303 $14.000.00 31% 59,660,00 2 519320.00 DRAWING-GANGED CURVED COMMONS BENCI1ES/SOFAS METALLIC BRONZE N -SOLACE MINERAL#09127138 SEATS/BACKS/OASIS FREE ON SEATS OF BACKED O COMMONS FURN,4203.,4403 PER BRL1TORD MPG ,4203/,4403 $140011.00 31% 59,660.00 2 519.3211.00 DRAWING-GANGED CURVED COMMONS BENCHES/SOFAS METALLIC BRONZE -SOLACE MINERAL 409127138 SEATS/BACKS/OASIS FREE ON SEATS OF BACKED COMMONS#A328 FURNITURE-PER BRETFORD MEG COMMONS A328 S5.558.00 31% 53,835.02 I $3,835.02 DRAWING-GANGED CURVET) BENCH ES/SOFAS METALLIC BRONZE -SOLACE MINERAL 409127/38 SF.ATS/BACKS/OASIS FREE ON SEATS OF BACKED COMMONS 4R106 FURNITURE-PER BRETFORD MFG COMMONS B106 $19,484.00 31% 513,44396 I $13,443.96 DRAWING-GANGED CURVED BENCIIES/SOFAS METALLIC 13RON/.E N -SECTOR BLUEPRINT ALL PIECES O TABLE CAFE 30 INCH ROUND 39 INCH BRIETFORD MEG EDUK3039SP .$837.00 31% $577.53 3 $1,732.59 fl HIGH-FORMICA VA7002T COOL CH[CtMETALi SC BRONZE EDGE&BASE O Co Page: I of 10 Co rn v V 54 a N C) 0 v C) Z 0 1 N Product Percent p Product Description Manufacturer Number I,ist Prime off list Unit Price Qty Extension TABLE 30"ROUND-PEDESTAL BASE BRETFORD MFG EDUK30H-01 $816.00 31% $56304 22 SI2.386.88 CO CAFE STYLE-NO GROMMETS-30"ROUND m X 29"111(111 METALLIC BRONZE TOP& C EDGE W/VA7002T COOL CHIC D 42"ROUND CAFE PEDESTAL BASE TABLE BRETFORD MFG EDUK42H $936.00 31% $645.84 15 $9,687.60 C -29"H-METALLIC BRONZE TOP&EDGE CD W/VA7002T COOL CI IIC '1T MO'I'IV 3 SEAT SOFA WITH ARMS BRETEORD MFG EDUMC550-G2-?? $2940.00 31% $2,028.61) I $2,028.60 X METALLIC BRONZE LEGS 2 TONE: C SOLACE MINERAL SEAT/ARMS,GAUGE (D ALUMINA BACK N MOTES'SINGLE ARM CHAIR W,/METALLIC BRETFORD MFG EDUMS350-63 2T $1,639.00 31% $1,130.91 2 $2-261.82 CU BRONZE LEGS-TWO TWO: SEATS/ARMS: 0, SOLACE MINERALP09127138/BACKS: m GAUGE ALUMINA#09 102278 -d C IV MOT SINGLE ARM CHAIR NV/METALLIC BRETFORD MFG EDUMS350-G3 XX $1,639.00 31% $1,130.91 4 54,523.64 13' BRONZE LEGS-1'\VO TONE-SEATS/ARM: 3 SOLACE#09127138 MINERAL-BACKS: @ SOLACE GILDED 009127083 3 Mons/SINGLE ARM CHAIR W/METALLIC BRETFORD MFG P,DUMS350-G3-^11 $1490,00 31% $1,028.10 16 516,449,60 O BRONZE LEGS-FABRIC: SOLACE . MINERAL#09127138. STOOL 20 IN-WITH GLIDES-SOFT BRETFORD MFG EDUMSKH G3 $310.00 31% $213.90 34 57272.60 SEATING METALLIC BRONZE LEGS W/GLIDES 13:SOLACE AZUL#09127995.13 SOLACE PEAR#69)27116,8 SOLACE GILDED MOTIV SQUARE 20X20 OCCASIONAL BRETFORD MFG EDUMT2020-08-1? $36800 31% 5253.92 4 $1,015.68 TABLE LAMINATE MDF KNIFE EDGE METALLIC BRONZE TOP&EDGE W/VA7002I'COOL CI NC MOTIV CIRCLE OCCASIONAL TABLE BRETFORD MFG EDUMT24D-08-?? S389.00 31% $268.41 7 $1,878,87 LAMINATE MDF KNIFE EDGE-NEVAMAR +�, VA70025 COOL CHIC IC#COT/METALLIC BRONZE 0 N MOTIV RECTANGLE 42X20 X 16"H BRETFORD MFG EDUMT4220-08-?? $452.00 31% $311.88 1 $311.88 ID OCCASIONAL TABLE LAMINATE MOP 0 N KNIFE EDGE NLVAMAIi VA71102T COOL O A CHIC/METALLIC BRONZE 1111 CO Page: 2 of 10 V 4" w W A N C) 0 m C) Z 0 Product Percent D.) Product Description Manufacturer Number List Price off List Unit Price Qty Extension STUDENT ARMLESS CHAIR STACKING BRETFORD MFG EUUSTG-???? $240.00 }I% $165.60 32 255,299.20 J,q GLIDES SPECIFY SEAT AND FRAME- T METALLIC BRONZE FRAME/ANTIIRACITE C SEAT/BACK 3 STOOL-4 INCH'1'IIICK SEAT-ADJ CLINTON INDUSTRIES INC 2102.? $144.43 10% $129.98 3 3339.94 C IIIiIGIIT-ROUND FOOTRING-CI IROMTi FRAME-CASTERS-GUN METAL VINYL SEAT T ABLE-CASTERS-60"W X 30113 X 29"- FLEETWOOD GROUP INC 22 6301 8XX 000 $594.00 18% $487.08 48 $23,379.84 C WELDED FRAME-FIXED HEIGI IT-4 LEGS fp FUSION MAPLE TOP/EDGE/SILVER FRAME fn SQUARE TABLE-42 X 42 X 29"FIXED FLEI fWOOU GROUP INC 22.4400.6XX $825.00 18% $676.50 11 $7.441.50 1117GIIT-ROUNDED CORNERS-UNITIZED FIXED p- WIELDED FRAME-NON MOBILE-4 LEGS m FUSION MAPLE TOP/EDGE-SILVER FRAME C -5' 42X42 SQUARETABLE-STAFF-FIXED FLEETWOOD GROUP INC 42425Q SP $1.100.00 18% $902.00 4 $3.608.00 3 I IEIGI IT-ROUNDED CORNERS- fD NEVAMAR 4VA7002T COOL ,�.. CIIIC/GRAPI IITE EDGE/GRA PIIITE FRAME STOOL Al))11E10 IT BLACK FRAME FLEETWOOD GROUP INC ST182905 $160.00 18% $131.20 25 $3.280.00 13"DIA HARDWOOD SEAT 13WXI8.5-29.511 • BLACK LECTURE STA'T'ION PRESENTATION CART MIEN CO INC 2G213T 4648.60 $1.995.00 37% $1,256.85 42 $52.787.70 -LOCKING STORAGE CABINET-I8"W X 24"D X 36"H-2 ADJUSTABLE SI I ELVES- \V/I IINGING SIDE SURFACE FUSION MAPLF/GRAPI IITE BFF CAFE STOOL-4 LEG-NO ARMS- MIEN CO INC 307061XX $205.00 37% $129.15 27 $3.487.05 SILVER POWDER COAT FRAME--STEEL GLIDES-CHARCOAL GMAB HIGH DENSITY STACK CHAIR- MIEN CO INC 311I000XX $187.00 37% $117.81 225 $26.507.25 SLED BASE-BLACK/CI(ROME FRAME a IITE LAB STOOL WITH BACK -SIZE 6 MIEN CO INC BIT LAB STOOL $215.00 37% $135.45 194 $26,277.30 SHELL-PNEUMATIC ADJUSTABLE-\VITI1 1� N PLASTIC SPAR BASE ON GLIDES- 111 co CHARCOAL f0 N O Page: 3 of 10 OD a W N C) 0 z 0 Product Percent NJ Product Description Manufacturer Number List Price off List Unit Price Qty Extension A BEE ADJUSTABLE HEIGHT SWIVEL MIEN CO INC BEE SWIVEL GAS 5190.00 37% 5119.70 35 $4,189.50 (a GASLIFT CHAIR-SIZE 6-NO ARMS, LIFT m PADDED SEAT-CHARCOAL SHELL WITH C SLATE GRAY PAD ONE LOT OF BOOKCASES-4 BACK TO MIEN CO INC BOOKCASES $5,140.00 37% 53,238.20 _ $6,47640 C BACK WITH LAMINATE TOP-SPECIAL 13120/B126 (p NEEDS 13120&B126-CHALK SOLIDZ/GRAPI IITE CHAMELEON EASY CHAIR-FULLY MIENCOINC C4-EAC29.XX.XX $2,719.50 37% $1,713.28 16 $27,412.48 C UPI IOLSTERED WI ARMS-34"W X 28"D (p TONE FABRIC:SOLACE MINERAL _N #09127138 SEAT/GAUGE ALUMINA BACK W #09102278-SILVER LEGS 0- TWO SEAT SOFA WITII ARMS -SILVER MIEN CO INC CH-SCC29-MI.X/C $5,400.00 37% $3,402.00 1 $3,402.00 m LEGS-2 TONE:SOLACE MINERAL I1-SCC29-M I.X _ SEAT/GAUGE ALUMINA BACK-28"D X C 56"W.- 3 CHAMELEON SIDE TABLE-28"X 28"X MIEN CO INC CI3-TCT18.X $1,750.00 37% $1,102.50 2 $2205.00 co 18"11-WITH BOTTOM SHELF-1IPL D-. LAMINATE-FORMICA VA7002T COOL O CHIC OAR 4 LEG NESTING CHAIR-PERF POLY MIEN CO INC OAR 4 LEG $265.00 37% $166.95 16 $2671.20 SEAT&BACK-win'CASTERS- BLACK/SILVER FRAME OFFICE FURNITURE-#8222-INCLUDES MIEN CO INC OFFICE#8222 $4,487.00 37% $2,826.81 I $2,82681 DESK WITH MOBILE PEDESTAL-AS PER DRAWINGS-VERTICAL FILE& BOOKCASE WfFOP TWO PERSON OFFICE#D114-AS PER MIEN CO INC OFFICE#DI 14 $8,734.00 37% $5,502.42 I $5,502.42 DRAWINGS-INCLUDES DESKS W/PEDS,2 BOOKCASES.2 FILE CABINETS-CITALK SOLIDZ✓GRAPHITF✓SILVER OFFICE FURNTIURE-#D120-AS PER MIEN CO INC OFFICE#D120 $5,732.00 37% $3,611.16 I $3,611.16 DRAWINGS-INCLUDES I DESK SETUP W/MOBILE 131E PEDESTAL&2 0 30 BOOKCASES W1'IT3 LAMINATE TOP/I FILE m 0 Z N CABINET N to Y CD Q O ..... 03 Page: 4 of 10 t l l Co Co it V W IN N C) 0 n iii C Z p -{ Product Percent IV 0 Product Description Manufacturer Number List Price off List Unit Price Qty Extension' K7 WTHREE PERSON OFFICE SET UP-FA112- MIEN CO INC OFFICE AI12 514,051.00 37% $8,852.13 I $8,852.13 W AS PER DRAWINGS-INCLUDES DESKS SETUP --D W/PEDS,8 BOOKCASES WITH LAMINATE C TOPS-4 LOW UNDER WINDOWS ONE LOT OF OFFICE FUItNI"fUlili-WCII(YS MIEN CO INC OFFICE 2002 $4.761.1111 37% 52,999.43 I 52.999.43 C2' AS PER DRAWINGS-INCLUDES DESK W/ SETUP (p MOBILE 1313E PEDESTAL/BOOKCASE W/LAMINATE TOP&FILE CABINET CHALK/GRAPHIT/SILVER C ONE LOT OF OFFICE FURNITURE 42019- MIEN CO INC OFFICE C019 55,647.00 37% 53-5557-61 1 $3,557.61 0 .AS PER DRAWING-INCLUDES DESK SETUP to WIMOBILE BM(PEDESTAL`BOOKC-ASE WI N LAMINATE TOP&36"ROUND TABLE& a FILE CABINET m ONE LOT OF OFFICE FURNTIURE#A210- MIEN CO INC OFFICE TURN 55.118.00 37% 53 2434 I 53,224,34 -Q AS PER DRAWINGS-DESK/RETURN/FILES #A210 C -INCLUDES ROUND TABLE-CHALK SOLIDI/GRAPHITE-DESK/FILES. TABLE: N FUSION MAP ,a., OFFICE FURNITURE-ROOM 813102-AS MIEN CO INC OFFICE TURN 57,608.00 37% 54793.04 I $4,793,04 Q PER DRAWING-INCLUDES U DESK. 41110S STORAGE&SMALL TABLE-CHALK SOLID?78 14.58/GRAPIITE TRIM.TABLE: FUSION MAPLE ONE LOT OF OFFICE FURNITURE-ROOM MIEN CO INC OFFICE TURN 55,6:4.00 37% 53-549-42 1 $3,549.42 40203-AS PER DRAWINGS-INCLUDES L #0203 DESK,STORAGES(SMALL ROUND TABLE TEACHER PLAN FURNITURE 4A124, MIEN CO INC TEACHER PLAN 525962.00 37% $1405626 3 $49,068.18 A232,A424-AS PER DRAWINGS- Al24.A231A424 INCLUDES 6 DESKS W/MOBILE HEW PEDESTAL-6 BOOKCASES WITH LAMINATE TOPS ONE LOT OF TEACHER PLAN#A204-AS MIEN CO INC TEACHER PLAN 522.152.00 37% 513,955.76 I S13,955.76 PER DRAWINGS-INCLUDES DESK WITH A204 A MOBILE PEDESTAL,2 BOOKCASE G)�s., -p W/LAMINATE TOPS CHALK '+1 N SOLIDZ/GRAPHITE/SILVER �..yy lO Z co CO J 0 +.•. CO Page: 5 of 10 F.Z. -4 it v W a N C) a a 0) n z O ii Product Percent dProduct Description Manufacturer Number List Price off List Unit Price Qq Extension a P GO 24X60 STUDENT TABLE„-FIXED HEIGHT- MIENCOINC TI DC 24X60 FIXED $675.00 37% $425.25 373 $158,618.25 W THX SERIES-HPL TOP-FORMICA CHALK -n SOLIDI#7814-58/GRAPI IITE EDGE 24X60 REC'T'ANGLE TEACHER TABLE MIEN CO INC 'I'HX 24X60 $875.00 37% $551.25 29 $15,986.25 MOBILE THX ADJUSTABLE.HEIGHT MOBILE CC TABLE-HPL TOP-WITH LOCKING TEACHER C.ASTERS-T LEG FUSION MAPLE TODGRAPIIITEEDGE/SILVER FRAME iiri X WARDROBE TOWER-65"HX23.5"WX MIENCO 46354000 53,445.00 37% $2,170.35 I $2.170.35 C 235"D-2 FILE DRAWERSI3n"CUPBOARD- {p COAL'CLOSET-RIGHT-SILVER STEEL BOOKCASE WITH LAMINATE tor- MIEN CO 92134226/7R421421` $1.325.00 37% $834.75 3 52.504.25 41 42"W X 40"H-2 ADJUSTABLE SHELVES- C a SILVER-13,38"0-CHALK SOLIDI ITl STEEL BOOKCASE WITH LAMINATE l'OP- MIEN CO 93124216/7R4214 51.180.011 37% 3743.40 18 513,381.20 f C 36"W X 29"H -2 1E61-I ADJUSTABLE -d' SHELF-UNDER WHITEBOARD-FUSION 3 MAPLE TOP/EDGE/SILVER METAL • = BEE CANTILEVER STUDENT CHAIR WITH MIEN CO BIT CANT PAD $225.00 37% $141.75 48 56,804,00 PADDED SEAT AND ELASTOMATER SPEC 4 GLIDES-CHARCOAL SHELL/FABRIC:24 ARE MOM SOLACE AZUL&24 ARE SOLACE PEAR STUDF..Nf CILAIR CANTILEVER LEGS- MIENCO BIT-CANT 5120,00 37% 875.60 1.008 $76,204.80 UPGRADED ELASTOMETER GLIDES SIZE 6 SILVER FRAME CHARCOAL SHELL BEE CANTILEVER STUDENT CHAIR WITH MIEN CO BFFCANTPADDED $145.00 37/ $9135 125 $11.418,75 PADDED SEAT AND ELASTOMATER GLIDES-CHARCOAL SHELL/SLATE GREY FABRIC BIT LAB STOOL will SEAT PAD STOOL MIEN CO BFFLAB(6)SEATP $240.00 37% $151.20 7 $1,058.40 RING GLIDES SIZE 6 SPECIFY SEAT AND AD PAD COLOR-CHARCOAL W ITT I SLATE + GRAY PAD CHAMELEON EASY CHAIR-FULLY MIENCO CH- 52,764.110 37% $1,741.32 16 $27,861,12 0 CO UPHOLSTERED W ITI I ARMS-34"W X 28"D G3 Lni OJ -SILVER LEGS:TWO-TONE:OUTER ��++.• N SOLACE MINERAL/INNER FREE b t0 PLATINUM Ii" Co O .., CO Pap: 6 of 10 „I CO 02 Zn w N 0 0 0) C Z C ll '< Product Percent NO Product Description Manufacturer Number List Price off List Unit Price Qty Extension CHAMELEON SIDE TABLP,-28"X 28"X MIEN CO CHAM SIDP. $1,750.00 37% $1,102.50 3 $3,307.50 I8"H-WITH BOTTOM SHELF-IIPL TABLE 1'I LAMINATE-MONTICELLO MAPLE ONE LOT OF OFFICE FURNITURE-1F102- MIEN CO OFFICE F102 $11,144.10 37% $7,020.72 I $7,0211.72 AS PER DRAWING-2 PERSON SET-UP-2 FURN C DESK/2 FILES-INCL 2 OPEN STORAGE (3 CABINETS/WORKSURFACE&OPEN BC UPPER ALL ROCKER STOOL-ADJUSTABLE HEIGHT 22 MIEN CO RKR $275.00 37% S17325 4 $693.00 C 1/4"TO 27.3/4"-#17 SLATE GREY 24X60 RECTANGLE'TABLE-MOBILE TIIX MIEN CO THX24X6OM $875.00 37% $551.25 8 $4,410.00 ADJUSTABLE HEIGHT TABLE-IIPL TOP- SPECIAL N WI'1'II LOCKING CASTERS-T LEG-CIIALK p_ SOLID/.TOP/GRA PHI TEE DC EISI LVER FRAME FOLDING CHAIR-PREMIUM ALL STEEL- NATIONAL PUBLIC SEATING 200 SERIES $30.00 40% $18.00 20 $360.00 -�' SEAT IS 1725"H X 15?4"W X 16"D-U CORP 3 SIIAPED CROSS BRACE-GREY 'I'ABLE-CS CAFETERIA-MOBILE SHAPE- NATIONAL PUBLIC SEATING NLSIIRND60-?C111 $2,157.00 40% $1,294.20 14 $18,118.80 60 ROUND-CHROME FRAME-MIN'CORE CORP ?LXXX O 1V/LOCK EDGE-2911-H4 8311-117 SA'T'IN STAINLESS TABLE-CS CAFETERIA-MOBILE NATIONAL PUBLIC SEA'T'ING NL'I'BREC10-?Cl II $3:226.00 40% $1,935.60 9 $17,420.40 W/BENCI I-10 FT RECTANGLE TOP- CORP ?L?X CHROME FRAME-MDP CORE W/LOCK EDGE-84830-07 SATIN STAINLESS TABLE-CS CAFETERIA-MOBILE NATIONAL PUBLIC SEATING NLTBREC12-?CHI $3,756.00 40% $2,253.60 5 $11,268.00 W/BI?NCII-12 E1'RECTANGLE TOP- CORP 2L2X CIIROME FRAME-MDP CORE W/LOCK EDGE-#4830-07 SATIN STAINLESS CHAIR-POLYURETHANE STENO-BLACK OAK HARBOUR MARKETING HZ3100RSP CA 02 $397.00 31% $273.93 2 $547.86 -TILE CAS'T'ERS-POLYURETHANE LTD ST 02 SEAT/BACK-PNEUMATIC HEIGHT ADJUSTMENT GUEST CHAIR SERIES MESA BACK SIDE OAK HARBOUR MARKETING HZ9201'M $375.00 31% $258.75 99 $25,616.25 0 N W/CASTERS AND FLIP UP FABRIC SEAT LTD BLACK 0 WCO Page: 7 of IO J 3 4t v 54 a C) a 0) n_ 0 0 NProduct Percent p Product Description Manufacturer Number list Price oft list Unit Price Q12 Extension G1 CHAIR TECi1 SERIES MESH BACK HIGH OAK HARBOUR MARKETING HZ422M 5603.78 31% 5416.60 58 $24,162.80 co BACK FULL FUNCTION TASK W/FABRIC LTD T SEAT BLACK "L"SIIAPED OFFICE DESK-OPEN OFFICE SILVER STREET INC L DESK#B140& $4,375.32 31% $3,018.97 2 56.037.94 B140&8234-AS PER DRAWINGS- #B234 C INCLUDES I LATERAL UNDER&BBf PEDESTAL-LAMINATE —ti DOUBLE SIDED SHELVING-HPL W/STEEL SILVER STREET INC L21-4824(8)/L21482 $33290.81 31% 5"21.970.65 I $22,970.65 X SHELVES 48"H X 24"D X 36"(TOTAL OF 32 4A(24) C UNITS)8 RUNS-S STARTERS/24 ADDERS #808 SI HELVES/#7925-38 MONTICELLO N MAPLE N ONE LOT OF OFFICE FURNITITURE#8135- SILVER STREET INC OFFICE#8135 59,750.00 31% S6,727.50 1 56,727.50 Q 2 PERSON-M0NTICRLLO MAPLE/SILVER (T7 808/AXT24 SI IALE ONE LOT OF OFFICE I'URNTIC'RE-#8137- SILVER STREET INC OFFICE#8137 57,250.00 31% $5,002.50 1 55,00250 INCLUDES"U"DESK W/2 DR LAT, 3 BOOKCASES.OVERT[FAD CD STORAGE/FABRIC TACK ONE LOT OF OFFICE FURNITURE#8138 SILVER STREET INC OFFICE#8138 $8.5110.00 31% $5,865.00 I $5.865.00 O PRINCIPAL-AS PER DRAWINGS- PRINCIPAL INCLUDES"U"DESK WI PEDS.BOOKCASE &ROUND TABLE ONE LOT OF OFFICE FURNITURE-8236- SILVERSTREEf INC OFFICE#B236 $10.600.00 31% 57,314.00 1 37.314.00 TWO PERSON OFFICE-AS PER DRAWINGS -INCL BOOKCASES.SM RI)TABLE-L DESKS. ONE LOT FURNITURE#13133,#1134,#8136- SILVER STREET INC OFFICE 57,227.00 31% 54,986.63 3 $14,959.89 AS PER DRAWINGS-INCLUDES"U"DESK B 133/134/136/SETU W/2 DR LAT,2 BOOKCASES,OVERHEAD P STORAGE/FABRIC TACK/SM RD TABLE ONE LOT OF OFFICE FURNITURE-RM SILVER STREET INC OFFICE FURN 57.200.00 31% 54,968.00 4 $19.872.00 #8229/#82301#8232/#8233-AS PER B229,13230,B232. DRAWING-INCL U DESK/BOOKCASE/RD 8233, Ito TABLE-LAT&PED UNDER-BOOKCASE N m UPPERS/TACK o co n Page: R of 10 CO J It 54 N C) 0 m o Z 0 71 -< Product Percent fJ Product Description Manufacturer Number List Price off List p p Unit Price Qt!' Fetension A (a TWO DRAWER LATERAL FILE-UNDER SILVER STREET INC TWO DRAWER 51,379.96 31% $952.17 4 $3,808.68 W RECEPTION COUNTER-IIPL 2 DRAWERS- LATERAL 71 MONTICELLO MAPLE-30"W X 22"D X C 27.75"11 3 VECTOR SQUARE LIBRARY TABLE-42"X SILVER ST'REIf INC VT-C4242-29 $897.37 31% $619.18 9 $5,572.62 E 42"X 29"11-I I PL TOP/FLOATING TOI'- (p FLAT WOOD(E)EDGE -STEEL FRAME- SQUARE LEGS-SILVER#808 W/MONTICELLO MAPLE CVECTOR SIDE/END TABLE-24"ROUND SILVER STREET INC VTF2424-18 $1,008.99 31% $696.20 8 $5,569.60 fp "X I8"1I-SQUARE STEEL LEGS-DPI. US TOP/FLAT(E)WOOD EDGE-FLOATING ED '601'SILVER#808 LEGS/MONTICELLO r MAPLE'POI'S/EDGE O- M VECTOR CONFERENCE TABLE-30.X60- SILVER STREET INC VTF-E3060-4C-29- $1,227.23 31% $846.78 13 $11,008.14 fl MOBILE-LOCKING CASTERS-SQUARE GP LEGS-FLAT WOOD EDGE(F)-GANGING TOPS MONTICELLO MAPLE/SILVER#508 3 CD PEDESTAL STEEL WM PL FRONT-27.75"H SILVER STREET INC WMP661222 $1,062.22 31% 5732.93 2 $1,465.86 ,=-. X 15"W X 22"D BOX/BOX/FILE CONFIGURATION-#808 SILVER W/MONTICELLO MAPLE INSTALL CHARGES-RECEVIING, SCHOOL SPECIALTY INC INSTALLATION $119000.00 0% 119,000.00 1 $119,000.00 ASSEMBLY,PLACEMENT IN ROOMS& REMOVAL OF DEBRIS FREIGHT CHARGES SCHOOL SPECIALTY INC FREIGHT $111,562.00 0% 111,562.50 1 5111,562.50 CONTINGENCY FUNDS -12%• SCHOOL SPECIALTY INC CONTINGENCY $143,027.16 0% 143030.89 1 $143,030.89 Total: 1,334,923.87 Quotation Qualifications Prices Firm to: 061012014 Free Shipping(Delivered Price) Installation: By School Specialty Shipment Made by Days Invoice Terms Inside Delivery t ARO m 0, One Location t0 (b W 0 0 Special Conditions IN 0 i Co Page: 9 of 10 Co J it V W II, N 0 0 z 0 it PRICING INCLUDES SHIPPING&FULL INSTALLATION TO KODIAK HIGH SCHOOL-2 PHASE DELIVERY&INSTALLATON-SEPTEMBER 2014&SPRING 2015. PRICING IS THROUGH NAPA#052910 w TI PLEASE ATTACH THIS QUOTE TO YOUR PURCHASE ORDER&SEND DIRECTLY TO SCHOOL SPECIALTY ATTN:WENDY KENNARD FAX# 253-503-6152 OR EMAIL:wendy.kennard#jschoolspccioltycorn J Thank you for the opportunity of submitting this quotation. @ Authorized by: Title: Sales Representative X C N m Co a Q m C 3 CD 0 0 a 0 m ° CD to 0 o n Page: 10 of 10 Co J It a N 0 0 0 v 0 Z 0 m N O .P ca ,„ O1),1p 414 r' c KHS Addition and Renovation 71 DROW^ .,: Project No.10021 c _y 4 ",-4 April 30,2014 n• C A B C D m t "17 ;Line item Description 1 Current Budget } LTD Expenses Obligated Remaining ; 460-533-1 0021-1 CM BY CONSULTANT I$ 1,335,155.00 _ $ 544,295.90 ,$ 109.118.30 $ 681740.80 7 460-533-10021-3 Site Investigation $ - $ 5,929.50 $ - $ (5,929.50) 0_ M 4460-533-10021-4 _ !DESIGN SERVICES J $ 6,739,369.00 1$ 5.419 572 30 1$ 1.204524 70 I$ „. 115,272.00 s 1 _ t 7 :460-533-10021-5 ,Construction _ ____ _ $ 66,75775000 $ 29,158,547 00 5 35,11599061 $$ 2,483312.31 N 8J 1460-533-10021-6 EQUIPMENT _� $ 2,000,000.00 $ 194,5366 $ 439,786.36 I$ 1,365,376.96 ! 0 460-533-1002l-7 DISTRICT AMAIN OVERHEAD $ 1,300,000.00 $ 675,702.18 $ - $ 624,297.82 460-533-10021-8 'Percent for Art m , $ 667578.00 $ 140,704.05 $ 450,173.67 $ 76,700.28 I {450-533-452.190-9 ;CONTINGENCY ____J . $ 1,679,157.00 i$ _ _„-,1$_ __.__;$ 1,679,157.00 _ ��._. .. 1 Totals j _� j$ 80,479009.00 i$ 36,139,587.69 $ 37_319,493.64 I$ 7,019,927.67 I n G) m Z rD o W n o w 0 y W m O it w II* IN AGENDA ITEM #13.B.1. ,_ KODIAK ISLAND BOROUGH $04,4-141)o AGENDA STATEMENT MAY 15, 2014 T TITLE: Resolution No. FY2014-31 Approving the Village of Karluk and Its Native Village Council to Participate in the FY2015 Community Revenue Sharing Program. ORIGINATOR: Karl Short FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: This resolution identifies Karluk as an unincorporated community that meets the Community Revenue Sharing Program eligibility criteria established under AS 29.60.865, AS 29.60.879 and 3 ARC 180.110. Karluk has more than 25 residents and provides fire protection, emergency medical response, water and sewer, solid waste management, and public road maintenance to its residents. RECOMMENDED MOTION: Move to adopt Resolution No. FY2014-31. Kodiak Island Borough Page 304 of 387 Resolution No. FY2014-31 Approving the Village of Karluk and... AGENDA ITEM #13.B.1. Introduced by: Borough Manager Requested by: Kaduk Community 2 Dratted by: Borough Manager 3 introduced on: 05315/2014 4 Adopted: 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2014-31 8 9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 0 APPROVING THE VILLAGE OF KARLUK AND ITS NATIVE VILLAGE COUNCIL TO PARTICIPATE IN THE FY2015 COMMUNITY REVENUE 2 SHARING PROGRAM 3 4 WHEREAS, AS 29.60.865 and AAC 180.070 require the Borough Assembly to adopt a 5 resolution identifying those unincorporated communities located within its municipal 6 boundaries that meet the Community Revenue Sharing Program eligibility criteria established 7 under AS 29,60.865,AS 29.60.879,and 3 AAC 180.110;and 8 9 WHEREAS, Karluk has a Native Village Council that agrees to receive and spend the 20 Community Revenue Sharing payment for the public benefit;and 21 22 WHEREAS, Karluk has 25 or more residents residing as a social unit; and 23 24 WHEREAS, Karluk provides fire protection,emergency medical response,water and sewer, 25 solid waste management,and public road maintenance. 26 27 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 28 BOROUGH THAT the Kodiak Island Borough, by this resolution. hereby certifies that the 29 Village of Karluk, through the Native Village Council, is eligible for funding under the FY2015 30 Community Revenue Sharing Program. 31 32 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 33 THIS OF MAY,2014 34 35 36 KODIAK ISLAND BOROUGH 37 38 39 40 41 ATTEST: Jerrol Friend, Borough Mayor 42 43 44 45 Nova M.Javier,MMC, Borough Clerk Kodiak Island Borough,Alaska Resolution No. FY2014-31 Page 1 of 1 Page 305 of 387 Resolution No. FY2014-31 Approving the Village of Karluk and... AGENDA ITEM #13.8.1. Eligibility Requirements for Unincorporated Communities Located Within Boroughs and Unified Municipalities Alaska Statutes AS 29.60.865—.879,and Alaska Administrative Code 3 MC 180.070 Sec.29.60.865.Eligibility requirements for reserves and communities. (a)The department,with advice from the Department of Law,shall determine whether there is in each community or reserve an incorporated nonprofit entity or a Native village council that will agree to receive and spend the community revenue sharing payment.If there is more than one qualified entity in a reserve or community in the unorganized borough,the department shall pay the money to the entity that the department finds most qualified to receive and spend the money on behalf of the reserve or community.The department may not make a community revenue sharing payment to a Native village council unless the council waives immunity from suit for claims arising out of activities of the council related to the payment.A waiver of immunity from suit under this section must be on a form provided by the Department of Law.If there is no qualified incorporated nonprofit entity or Native village council in a reserve or community that is willing to receive the community revenue sharing payment and use the payment on behalf of that reserve or community,the payment for that reserve or community may not be paid.Neither this section nor any action taken under it enlarges or diminishes the governmental authority or jurisdiction of a Native village council. (b)The department may make a community revenue sharing payment on behalf of a community in a borough or unified municipality only to the municipality for payment by the municipality to an incorporated nonprofit entity or Native village council that has been approved by the assembly and meets the requirements of(a)of this section.The department shall have written evidence of the assembly approval.If there is more than one qualified entity in a community in a borough or unified municipality.one of the entities may receive the entire payment,or the payment may be shared between two or more of the qualified entities,as determined by the assembly. (c)A community in a borough or unified municipality is eligible for a community revenue sharing payment only if at least three of the following services are generally available to all residents of the community and each of the three services,in any combination,are provided by one or more qualifying incorporated nonprofit entities or a Native village council or are substantially paid for by the residents of the community through taxes,charges,or assessments levied or authorized by the borough or unified municipality: (1)fire protection; (2)emergency medical; (3)water and sewer; (4)solid waste management; Page 306 of 387 Resolution No. FY2014-31 Approving the Village of Karluk and... AGENDA ITEM #13.B.1. (5)public road or ice road maintenance; (6)public health; (7)search and rescue. See.29.60,879.Definitions. (I)"community"means a place in the unorganized borough,in a borough,or in a unified municipality that is not incorporated as a municipality,that is not a reserve,and in which 25 or more individuals reside as a social unit; 3 AAC 180.070.Standards for payment on behalf of communities located within boroughs and unified municipalities A borough or unified municipality shall submit to the division a resolution adopted by the assembly that clearly identifies (1) the communities it has determined meet the eligibility criteria under AS 29.60.865, 29.60.879,and 3 AAC 180.110;and (2)the Native village council or incorporated nonprofit entity located within each community listed under(I)of this section that it has approved as the recipient of the community revenue sharing payment. Page 307 of 387 Resolution No. FY2014-31 Approving the Village of Karluk and... AGENDA ITEM #13.B.1. From: IILO Ca55 tly To: Nov a Javier Subject: FW:Revenue Sharing for Karluk Date: Friday,May 09,2014 8:25:40 AM Here is the email from the President of the Karluk Council identifying the public uses that state revenue sharing revenue would provide. Please forward on to the Assemlby. Thanks Nova. Bud From: Alicia [mailto:a96lynnkbaol.com] Sent: Monday, May 05, 2014 3:04 PM To: Bud Cassidy Subject:Re: Revenue Sharing for Karluk Hi bud Karluk provides the following Fire Protection. Equipment and volunteers • Emergency medical. Health aides and village response team Water and Sewer. Facilities and we have an employee who takes care of and collections Solid Waste management. Employee in office that controls Public road maintenance. The tribal council has employees who do road maintenance • Search and rescue. The tribal council has this as a priority. We have a boat for the possible program. Page 308 of 387 Resolution No. FY2014-31 Approving the Village of Karluk and... AGENDA ITEM #13.B.1. Alicia Reft President "Be more concerned with your character than with your reputation. Your character is what you really are while your reputation is merely what others think you are." Karluk Ira Tribal Council P.O. box 22 Karluk,Ak 99608 Ph(907)241-2218 Fax(907)241-2208 On May 5,2014,at 3:38 PM, Bud Cassidy<bra ci.v @kodiakak di>wrote: Fire Protection • Emergency medical • Water and Sewer • Solid Waste management • Public road maintenance • Public health • Search and rescue Page 309 of 387 Resolution No. FY2014-31 Approving the Village of Karluk and... AGENDA ITEM #13.B.2. KODIAK ISLAND BOROUGH AGENDA STATEMENT 4 o n.�s;,' MAY'f 5, 2014 r ASSEMBLY REGULAR MEETING TITLE: Resolution No. FY2014-08B Amending Resolution No. FY2014-08 To Approve the Supplemental Non Profit Funding Requests for the Girl Scouts of Kodiak and Providence Kodiak Island Counselling Center ORIGINATOR: Nova Javier FISCAL IMPACT: Yes FUNDS AVAILABLE: Account Number: Amount Budgeted: $18,594 SUMMARY STATEMENT: There is currently$18,594 left in the FY2014 Non Profit Funding Account. Applications were received from the Girl Scouts of Kodiak and the Providence Kodiak Island Counselling Center. The Non Profit Subcommittee met and recommended supplemental funding in the amounts of$1,200 to Girls Scouts of Kodiak and $17,394 to the Providence Kodiak Island Counselling Center. RECOMMENDED MOTION: Move to adopt Resolution No. FY2014-08B. Kodiak Island Borough Page 310 of 387 Resolution No. FY2014-08B Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.B.2. 1 Introduced by: NP Subcommittee 2 Requested by: NP Subcommittee 3 Drafted by: Borough Clerk 4 Introduced on 05)15/2014 5 Adopted on: 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2014-08B 8 9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND 10 BOROUGH AMENDING RESOLUTION NO. FY2014-08 TO 11 APPROVE THE SUPPLEMENTAL NON-PROFIT FUNDING 12 REQUESTS FOR THE GIRL SCOUTS OF KODIAK AND 13 PROVIDENCE KODIAK ISLAND COUNSELLING CENTER 14 15 WHEREAS, there is currently$18,594 left in the FY2014 Non Profit Funding account;and 16 17 WHEREAS, in August 2013,the Girl Scouts of Kodiak was originally funded 51.000 and on 18 April 29,2014,they submitted a supplemental funding request of$1,200;and 19 20 WHEREAS, in August 2013, the Providence Kodiak Island Counselling Center was 21 originally funded $25,000 and on April 25, 2014, they submitted a supplemental funding 22 request of$20,000;and 23 • 24 WHEREAS, the subcommittee reviewed the applications and recommended supplemental 25 funding in the amount of$1,200 to the Girl Scouts of Kodiak and supplemental funding in the 26 amount of$17,394 to the Providence Kodiak Island Counselling Center. 27 28 NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 29 BOROUGH that Resolution No. FY2014-08 is amended to include funding for the Girl Scouts 30 of Kodiak and Providence Kodiak Island Counselling Center. 31 32 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 33 THIS DAY OF ,2014 34 35 KODIAK ISLAND BOROUGH 36 37 38 39 Jerrol Friend, Borough Mayor 40 41 ATTEST: 42 43 44 45 Nova M.Javier,MMC, Borough Clerk Kodiak Island Borough,Alaska Resolution No. FY2014-08B Page 1 of 1 Page 311 of 387 Resolution No. FY2014-088 Amending Resolution No. FY2014-08 ... AGENDA ITEM#13.B.2. musk Car a cis for pyQo1L4 ; e u Jt - S xra Fequesl corv;n car Fy sal APR 29 20 A ` 2013-14 KODIAK ISLAND BOROUGH KOOiAK ISLAND t 1 APPLICATION FOR NON-PROFIT CORPORATION FUNDING '10 M4 l86y Rd Kodi-_v,�!?<', " "I Application due to Finance Director before May 1,2014 -�""�' Please type all responses'VT ja»a.-w.l `:.,v "n ' -O-AR.GANIZAa.r..—.1Ma - x},b '_"±^ 'aF taiteSttl Organization Name:Girt Scouts of Alaska Physical Address:3911 Tumagain Blvd E,Anchorage AK 99517 Mailing Address:same Telephone:907-24 •2250 Fax:901243-48)9 Email:mtcpltersoo @girtscoutsalaska.org Website:www.eirlscoutsalaskn.org Federal Employer Tax ID Number:92-6000179 u Contact Person:cached McPherson;local contact:Ant Thomas,todiskaoi@gmail cam,539.6772 Is Organization a 5017 Yes 0 No D Specify Type:SOlc3 If yes,please provide a letter from the IRS signifying the organizations official non-profit tax exemption status. . SR. o4 J.. d 3,ti1« . -4 rt.. {._.-+. sL 4-ci- j . `a CtsLw Please provide a brief description of the organization's current programs in priority: We are first and foremast a leadership organ/mien dedicated to empowering girls to make a positive difference In their communities,Girl Scouting builds 'wisp/courage,confidence,and character.Our tot Kodiak-based troops serve 120 guts, The Kodiak Island Borough does not fund religious programs.Are the funds being requested going to be used for faith based services?Yes❑ No The Kodiak Island Borough can only fund projects that fall within the powers of the Borough. These municipal powers include: 1. Education 8, Parks and Recreation 2. General Administration and Finance 9. Economic Development 3. Tax Assessment and Collection 10.Animal Control 4. Planning and Zoning 11.Fire Protection and First Responder 5. Emergency Services Planting 12.Emergency Medical Services 6. Community Health 13.Road Maintenance and Construction 7. Solid Waste Collection and Disposal 14.Street Lighting Explain how the organization's projects fall within the powers of the Kodiak Island Borough,Projects fall within the powers of Education-Community Health,Parks and Recreation,and Economic Development.Girls learn to be leaders in their own lives and communities. Are the organization's services delivered island-wide?Yes g No❑ It not,please list the service delivery area Membership is open to all girls in glades K-t2 and volunteers both male and female ages MG.The positive impact of Girt Scours reaches well beyond its members sod volunteers,however.Our service projects can benefit ALL Kodiak resident. Non-Profit Application(Rev.2/19) Page 1 of e Page 312 of 387 Resolution No. FY2014-08B Amending Resolution No. FY2014-08 ... AGENDA ITEM#13.6.2. Are the organization's services Open to ALL residents of Kodiak Island Borough?Yes S No❑ if not,please explain why:Membership is open girls in grades K-t2 in the KIEL Girl Scouts relies on a network ofd&deemed volumcas.Kodiak Girl Scouts cureonly have members in all four KIR elementary schools.PUB middle school,and PUB high school;St.Mary's Catholic School:Kodiak Christian School;and home school.Girl Scout troops perform service projects that directly impact KID villages too.This year,troops sent kids'and women's books and art supplies in seme of the villages.One weep visited Old I larher and attended school.perfumed service projects,and shared Girl Scouting traditions and vulture. Is your organization tourism related? Yes❑ No If yes,please describe the tourism aspects of the organization. Now does the organization collaborate with other local non.prefds7 Kodiak Girl Scouts work closely with local non- profits.This year Kodiak Girl Scouts have worked to meet the needs of the Humane Society of Kodiak,Brother Francis Shelter, Kodiak Women's Resource and Crisis Center,I lospice,Healthy Tomorrows,Lion's Club,Boy Scouts,KMXT Public Radio, Kodiak Island Housing Authority Family Center,Baptist Mission Food Bank,Salvation Army Food Bank.Threshold Recycling, Care Center at Providence Hospital,Kodiak Garden Club,Elk's,Chamber of Commerce,Kodiak National Wildlife Refuge. Kodiak Public Library,KEA,Bay Side Fire Dcpanmem,and more.Examples of service projects include:Troop#232 shared recreational activities with youth from the Woody Way Housing Authority,picked up garbage,and donaad 32,000 of troop Ponds to the Family Center,Our Kodiak Service Unit collected,.vaned,and shipped items to the villages for women's education. Several troops perfomted ilug ceremonies,trash pickup,gardening,and food service activists for nonprofits.These are just a handful of examples in which our girls;tanner with nonprofits These collaborations benefit nonprofits directly,empower guts to problem solve,and build Wong communities. How does Poe organization use volunteers?Kodiak Girl Scouts is nut by volunteers.We depend on volunteers to plan, execute,and manage events,lead troops,coordinate fundraising merits,provide administrative suppon,and more,Volunteers are Om backbone of our organization.We have more than 60 Kodiak-based adult volunteers who snot approximately 120 gists.We estimate that local volunteers gave more than 5,500 hours to Kodiak Girl Scouts this year. • FINANCIALINFORMATION, tow,;• Is the organization audited or reviewed?Yes 0 N❑ ,r If yes,please attach latest audited or reviewed financial report. If the organization is not audited or reviewed,please attach the organization's latest annual financial statements, including a profit and loss statement and a detailed balance sheet. Organization's fiscal year pates:October.September Non-Profit Application(Rev.2119) Page 2 of S • Page 313 of 387 Resolution No. FY2014-08B Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.8.2. "§ `3 c,"• . re-Frrtif:417 .§I. UNDINGIREQUES „ - her c* u �. 'i Funding request total amount:31,200 Project or spectre tern(s)in the organization's mission to be funded_Funds will be used for ttanspowdoncascs for girls to attend Old Harbor's Survival Camp this summer,While in Old Harbor,girls will integrate for a week with area youth and learn survival and cultural skills,recreate,and expand their view of Alasior while strengthening friendships.Girls will model healthy lifestyles-including sharing an anti-bullying presentation and Girl Scour healthy values and traditions-with the ultimate goal of starling a Girl Scour troop in Old Harbor. Project start dale:stmonef pr3VA Project end dale: Spews&aOtk Number of people served by project'.Girls and adults from both Kodiak and Old Harbor Project Work planflustileation(limit response to 500 words):Recendy Our Middle-School Troop Raised More Than 32,700 Through Food Service And Girl Scout Cookie And Fall Product(Chocolates And Nuts)Sales To Pay For Their Trip Tu Old Harbor.The Trip Was A Huge Success!The Girls Completed Many Service Projects Including Gardening,Cooking And Serving Food,Hauling Seaweed And Lumber For The Greenhouse,Planting Seeds,And Painting.Girls Also Attended Old Harbor School,Learned Native Wood Caning And Beading Traditions From Local Anise,Studied The Alutiiq Language, Played Volleyball,Participated In Scavenger Hunts With Area Youdt,Hosted A Community thinner,Arid Sampled New Foods. The Troop Has Brett Invited Back To Take Pan In The Old Harbor Survival Camp This Summer And HopePolly Stan A Girl Scout Troop In The Area.We Were Told That The Girl Scout Visit Was Very Much Appreciated On Several Levels,But Mostly For The Positive Lifestyle Modeled By The Girls.We Would Like To Strengthen That Image Wish A Return Visit.If We Can Start A Troop,Or Alternatively Link Girls In The Village With Town Troops,We Can Build A[asfing Relationship And Make A Difference. Funds Granted Would Offset.A Portion Of The Flight Cost To Return To Old Harbor.Since Survival Camp Is Fast Approaching And Our Product Sales(Cookies And Chocolates And Nuts)Have Wrapped Up For The Year,Girls Have Limited Time To Raise The Remaining Funds.The KD Groat Money Would Ensure Our MiddleSchool Troop Is Able To Return To Old harbor. Non-Profit Application{Rev.2119) Page Sofa Page 314 of 387 Resolution No. FY2014-086 Amending Resolution No. FY2014-08 .., AGENDA ITEM #13.8.2. • Measure of project success or expected results of project(II mit response to 250 words): We know that building youths'self-esteem has lasting benefits,Widening their world view helps them discover new passions, explore potentail career paths,and forge lasting friendships. With the trip to Old Harbor,we lope to broaden our girls'knowledge of Native culture and values,strengthen friendships, challenge end empower girls to explore,and participate in community service projects.We also hope to recruit adult volunteers to star an Old Harbor sister troop or,alternately,link interested youth with town troops to sharp regularly in self-esteem-building activities. Thank you in edvancc for considering this project. ' 'PROJECT BUDGET'= - - Direct Costs Salary Wages Fringe Benefits Consultant Fees Travel 1,600 Supplies/Materials Services Other(food) 1,000 Total Direct Costs $ 2,600 Indirect Costs Donated Time 2,000 Donated Materials 250 Total Indirect Costs $ 2,250 Total Project Costs $ 4,850 Non-Profit Application(Rev.2119) Page 4 of 8 Page 315 of 387 Resolution No. FY2014-08B Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.8.2. •-.''.. - • OTHER FUNDING SOURCES r-,s• -- • r',- List amount of funds the organization received from other sources for this past fiscal year: Federal State City of Kodiak Other Grants Donations 3,260 Gaming Permit Activities Other(cookie sale) 594 Total $ 3,654 If you receive state or federal grants,list the percentage and amount of local match that was required for each grant the organization received in the prior fiscal year. j MATCNING,GRANTS,:' . ;r•_ .,.,:_, Grant Amount Matching Amount Match% Federal: 0% 0% • 0% Slate: 0% 0% 0% Other: 0% 0% 0% Total $ - $ - 0% Did the organization receive funding from the Kodiak Island Borough during the last fiscal year(July 1,2012-June 30,2013)?Yes 2I No❑If yes,please complete the attached grant report and submit it with this application. Please describe brlelly any fundraising activities the organization has conducted in Kodiak over the past eighteen (181 months and the results of those activities.Primary fundraising for troops is provided by product sales of Girl Scout Cookies in the spring and nuts and chocolates in the fall.In addition,troops participate in litter clean up for the Lions Club for bag bounties,final liner clean up after Crab Feat for the Chamber of Commerce,and food service at non-profit and community events G Signature � Printed Name sN E p 4-6-5 Title 6_6 Date t j 'J Q!// /31 Non-Profit Application(Rev.2/19) ! `'6J Page 5 of Page 316 of 387 Resolution No. FY2014-08B Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.B.2. -, x KODIAK ISLAND BOROUGH GRANT O PAGE REPORT 0F2 T Please complete this report based on funds received from the Kodiak tstand Borough during the period of July 1,2012 through June 30,2013, Organization:Girl Scouts of Alaska-Kodiak Project Kerner Girl Scout Leadership Experience 2012-2013 Grant Amount $ 1,000 Amount Expended Year to Date 927 Balance $ 73 Accomplishments with grant funds using measures Indicated in application(limit response to 500 words): Thanks to continual funding from the KIB,Girl Scouts has been able to ran all of our monthly Service Unit events for FREE.Programs this year included Women of Science&Technology Day,a Girl Scout triathlon,World Polk Dancing, World Thinking Day,ice skating,caroling,Crab Peat parade,pool registration,canoe capsizing end rescue training and GUI Scout awardvhridging. The success of the programs can be seen in continued Girt Scout membership,high troop participation,and volunteer dedication.Through these programs,girls become connected to the larger community,complete community service projects, leans new skills,esplore careers,and become stronger,healthier individuals. This year the Kodiak Girl Scouts Service Unit received the President's Award from Girl Scours of Alaska.This award recognizes Kodiak Girt Scouts'exemplary service in supposing the Girl Scour Leadership Experience,We also consistently surpassed team gosh resulting in a significant measurable impact,acceded requirements of positions held,and delivered outstanding service to our community. Non-Profit Application(Rev.2/19) PageS of Page 317 of 387 Resolution No. FY2014-08B Amending Resolution No. FY2014-08 ..r AGENDA ITEM #13.8.2. ' :°- �.bsa' KODIAK ISLAND BOROUGH GRANT REPORT_,.. PAGE 2 OF 2 Budget Actual Direct Costs Salary Wages Fringe Benefits Consultant Fees Travel Supplies/Malehals(event: 1,000 832 Services Other(scholarships) 300 95 Total Direct Costs $ 1,300 $ 927 Indirect Costs Donated Time 42,000 42,000 Donated Materials 300 300 Total Indirect Costs $ 42,300 rota)Project Costs $ 43,600 1 43,227 If you have not expended all funds,please describe how and when you intend to spend the balance. Kodiak Girl Stoic love two more events this year-bridging and the Crab Fest parade.The remaining funds we be used for recognition awards n the bridging cesenwny and patches at Crab Fes. 5'gna aid Pruned Name sub 7d2G-65 • Tee c Date f}viz 1 Opt q Non-Profit Application(Rev.2119) Page 7 of 8 Page 318 of 387 Resolution No. FY2014-08B Amending Resolution No. FY2014-08 ... AGENDA ITEM#11.8.2. • DID YOU ATTACH THE FOLLOWING DOCUMENTS? 2 List of Board Members and Officers 2 Letter from the IRS signifying organization's official non-profit tax exemption status © Organization's Mission Statement big Copy of the organization's long range plan such as a business plan, strategic plan, or development plan(if available) 2 Attach latest annual audited financial report or financial review(if your organization is audited or reviewed) eb Attach organization's latest annual financial statements, including a profit & loss statement and a detailed balance sheet(if your organization Is not audited or reviewed) A Attach grant report (page 6 and 7) and submit it with this application if your organization received funding from the Kodiak Island Borough during the last fiscal year(July 1,2012—June 30,2013). Non-Profit Application iRev.8719) Page 8 of 8 Page 319 of 387 Resolution No. FY2014-08B Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.8.2. ounselin4 Center !1 t F.Rez,noi tNive Sd 901,431. M10 Kafuk,Nmka I'm 99/4■1)419 99615 N� April 25, 2014 KIB Staff and Assembly Members Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Dear KIB Staff and Assembly Members, The Providence Kodiak Island Counseling Center (PKICC) would like to be considered for a mid-year emergency funds grant. I am attaching a full application. Under"justification"you will find the circumstances that created this funding request. Thank you for your past and present support of PKICC. It is very much appreciated. Sincerely, Mary Guilas-Hawver, MA, CDC1 Director Providence Kodiak Island Counseling Center 717 Rezanof Drive Kodiak, AK 99615 907-481-2423 Page 320 of 387 Resolution No. FY2014-08B Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.6.2. ,Arb °"$$ �y., 2013-14 KODIAK ISLAND BOROUGH • APPLICATION FOR NON-PROFIT CORPORATION FUNDING `wr > Application due to Finance Director by: Mid-year request ' Please type all responses ORGANIZATION OVERVIEW Organization Name Providence Kodiak Island Counseling Center Physical Address:717 Rezanof Drive,Kodiak,Alaska 99615 Mailing Address:Same Telephone:907-481-2400 Fax:907-481-2419 Email:mary.guilashawver©providence.org Website:www.providence.org Federal Employer Tax ID Number:920162237 Contact Person:Mary Guilas-Hawver Is Organization a 501? Yes®No❑ Specify Type: 501(c)(3) If yes,please provide a letter from the IRS signifying the organization's official non-profit tax exemption status. See attached. SERVICES Please provide a brief description of the organization's current programs in priority: Outpatient behavioral health services,substance abuse treatment, community support program for chronically mentally ill adults and severely emotionally disturbed children, mental health clinicians in the Kodiak Island Schools,Alcohol Safety Action Program, Strengthening Families,Anger Management, Urine Analysis, Psychiatric emergency services. The Kodiak Island Borough does not fund religious programs. Are the funds being requested going to be used for faith based services?Yes❑ No El The Kodiak Island Borough can only fund projects that fall within the powers of the Borough. These municipal powers include: 1. Education 8. Parks and Recreation 2. General Administration and Finance 9. Economic Development 3. Tax Assessment and Collection 10. Animal Control 4. Planning and Zoning U. Fire Protection and First Responder 5. Emergency Services Planning 12. Emergency Medical Services 6, Community Health 13. Road Maintenance and Construction 7. Solid Waste Collection and Disposal 14. Street Lighting Explain how the organization's projects fall within the powers of the Kodiak Island Borough. Providence Kodiak Island Counseling Center's programs services all fall within the powers of the Kodiak Island Borough,under the classification of community health services. Are the organization's services delivered island-wide? Yes Z No❑ If not,please list the service delivery area: Non-Profit Application(Rev.2119) Page 1 of 8 Page 321 of 387 Resolution No. FY2014-088 Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.B.2. Are the organization's services open to ALL residents of Kodiak Island Borough?Yes® No If not,please explain why: Is your organization tourism related? Yes❑ No If yes,please describe the tourism aspects of the organization. How does the organization collaborate with other local non-profits?Providence Kodiak Island Counseling Center actively collaborates with other local non-profit agencies through coalitions,boards and multi-disciplinary team meetings,trainings and classes.Memorandums of Agreements are renewed annually.We work collaboratively with the Kodiak Area Native Association in putting together a Community Action Plan to better coordinate and serve the behavioral needs of the population of Kodiak Island.We have collaborated with the Providence Kodiak Island Medical Center and Healthy Tomorrows to offer a Strengthening Families class to all families interested,free of charge.We are working with the Kodiak Women's Resource and Crisis Center in providing outpatient mental health care to their residents and trainings and debriefings to their staff.We have a staff that goes to the Brother Francis Shelter one time per week to provide assistance such as referrals,mini mental status check and linking to community resources to their guests.We are also working with numerous agencies including cultural groups to create community events such as Meth Awareness Campaign and the Alcohol Forum,Depression Screening,Alzheimer .. , . al Pmd wnlpnt How does the organization use volunteers? We use volunteers in some of the services we provide in the community that are free of charge,such as the Strengthening Families program and flow We Know program.We enlist the assistance of(experienced)Elders in different ethnic groups and high skilled volunteers in the community to help us run groups and provide child care,Due to the clinical nature of the services we provide,we are bound by law to comply with the Code of Federal Regulation Title 42(42 CFR)and the Health Insurance Portability and Accountability Act(HIPAA).Therefore we are limited in the number and services of volunteers we can utilize. FINANCIAL INFORMATION Is the organization audited or reviewed? Yes®No❑ If yes,please attach latest audited or reviewed financial report.See attached. Last audit was 2009 and 2010 If the organization is not audited or reviewed,please attach the organization's latest annual financial statements. including a profit and loss statement and a detailed balance sheet. Organization's fiscal year dates: Jan 1-Dec 31 Non-Profit Application(Rev.2119) Page 2 of S Page 322 of 387 Resolution No. FY2014-08B Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.B.2. FUNDING REQUEST Funding request total amount: $20,000 Projector specific item(s)in the organization's mission to be funded: Funds will be used to provide emergency assessments or crisis consultation or crisis intervention to substance abuse clients including alcoholics who do not have the ability to pay for services.These clients have hit"bottom"and in most cases have little or nothing left,material wise.They need help to get back to becoming a productive part of society. By providing assessments,it will enable them to be referred to residential treatment facilities right away or to be enrolled in the Safe Harbor treatment services.We also offer payment plans for our services.Please note that after the assessment is completed,a treatment plan wilt be developed and individual services will be determined.All of these subsenuent services will he covered.under our sli inn fee wale omoram Project start date:Upon grant receipt I Project end date:6/30/2014 Number of people served by project:86 Project Work plan/justification (limit response to 500 words): PROJECT WORK PLAN: Borough grant funds will be used exclusively for outpatient services to alcoholics and substance abusers who do not have the funds to pay for their services.All funds will be used for direct services. None will be used for administrative or facility costs. JUSTIFICATION: The State of AK cut their funding of Safe Harbor by$48,359.00 this current fiscal year. Being a small program,these cuts make it impossible to deliver the high level of services that Kodiak needs.The grant funds we are requesting will allow us to continue services at the current level through this fiscal year end(June 30, 2014). Kodiak, like many other communities, has a substantial number of alcohol and substance abusers. Practicing alcoholics and drug users continue to put a strain on island resources, especially emergency room services. For several decades now, Kodiak has combated alcoholism and substance abuse with the Safe Harbor Treatment Program services. In many cases, alcoholics and drug users do not enter the Safe Harbor Program until they hit rock bottom. Some walk in willingly, many times by referral from other agencies.Others are ordered to seek services by the Court system.The common denominator is the fact that when many individuals finally get to Safe Harbor, they are out of finances and have no other resources. Unfortunately,winding up financially"broke"is often one of the symptoms of these diseases. The Kodiak Island Borough grant funds will allow Safe Harbor to continue operations and to continue services to anyone who comes to their door, regardless of their ability to pay.After the help of these grant funds to get the clients evaluated and in the programs, staff finds other options for payment of continued services. The end result of treatment services is many times individuals who get back into mainstream society and become a functioning, productive part of our community. Many Kodiak citizens who are productive members of our community are a direct result of treatment services. Last fiscal year Safe Harbor had a total of 86 clients. PKICC Sliding Scale fee reduction ranged between 20 to 95%with the average at 75%. Treatment written off totaled$95,012.94 for 2012. The age range of individuals who received services was 16 to 66 years old,with an average age of 33.5 years old. Non-Profit Application(Rev.2/19) Page 3 of a Page 323 of 387 Resolution No. FY2014-08B Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.8.2. Measure of project success or expected results of project(limit response to 250 words): Anyone who seeks sobriety will be able to obtain services at the Safe Harbor Substance Abuse Treatment Program, regardless of their ability to pay. People of all ages, races, creeds, and stations in life will obtain sobriety and get well. Quality services delivered by licensed and certified healthcare workers wilt be available and obtained by all who choose to break the addiction cycle. Eleven groups weekly will be held where clients will learn how to interact with others and practice new living skills.Emergency Ambulance services and emergency room care to practicing alcoholics and substance abusers will be lessened. Kodiak will be a better place as people choose sobriety over substance and alcohol abuse. Less inebriated individuals will be wandering the streets of Kodiak. Families of recovering people will be more functional. Children will be healthier and will be better engaged in school due to being raised by sober parent(s).The overall well being of the community will be lifted as sobriety is given a chance to flourish. PROJECT BUDGET Direct Costs Salary Wages $ 301,438 Fringe Benefits $104,000 Consultant Fees - Travel - Supplies/Materials $734.00 Services 88,054 Other(define) 23,735 Insurance Equipment, - Licensing,etc. - Total Direct Costs $ 517,961 Indirect Costs Donated Time - Donated Materials - Total Indirect Costs $ - Total Project Costs $ 517,961 Non-Profit Application(Rev.2/19) Page 4 of 9 Page 324 of 387 Resolution No. FY2014-08B Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.B.2. OTHER FUNDING SOURCES List amount of funds the organization received from other sources for this past fiscal year: Federal $ - State 11444#144#14,4t%/3476,edg.00 City of Kodiak - Other Grants/KIB-SH $25,000 Donations - GamingPermitActivities Other(defined)Contracts - KIB/School Program $381,350 KANNContract $60,750.00 Total $1,363,928 If you receive state or federal grants,list the percentage and amount of local match that was required for each grant the organization received in the prior fiscal year. MATCHING GRANTS Grant Amount Matching Amount Match% Federal: $ - $ - 0% 0%• 0% State: $805,208.00 $201,302 25% $60,000 $6,667 11% 25,000 10,000 40% Other: 6,620 - 0% 0% 0% Total $ 896,828 $ 217,969 76% Did the organization receive funding from the Kodiak Island Borough during the last fiscal year(July 1,2012-June 30,2013)? Yes(A No❑If yes,please complete the attached grant report and submit it with this application. Please describe briefly any fundraising activities the organization has conducted in Kodiak over the past eighteen (18)months and the results of those activities. None Mary Guiles-Hawver Signature) Printed Name Director Click here to enter a date. Title: Date:April 25,2014 Non-Profit Application(Rev.2/19) Page 5 of 8 Page 325 of 387 Resolution No. FY2014-08B Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.B.2. KODIAK ISLAND BOROUGH r. , ' . GRANT REPORT , PAGE IOF2 trtdAllSelPt Please complete this report based on funds received from the Kodiak island Borough during the period of July 1,2012 through June 30,2013. Organization:Providence Kodiak Island Counseling Center Project Name: 2012-2013 Grant Amount $ 25,000 Amount Expended Year to Date 25,000 Balance $ - Accomplishments with grant funds using measures indicated in application(limit response to 500 words): Eighty six(86)people who sought substance abuse treatment were provided services and given a new chance at life. We had a total of 86 clients(28 females[33%])in Adult substance Abuse and I 1(6 females[66%])youth.All of the youth but one was on Medicaid and the one had health insurance. 40 of the adults were on Social Security(10 female[25%1).Sliding Scale ranges between 20 to 95%with the average at 75%. Total client treatment written off for 2012 was$95,0t2.94.The age range of individuals who received services was 16 to 66 years old,with an average age of 33.5 years old. The$25,000 grant funds that the Kodiak Island Borough gives us,helps in offsetting some of expenses for services we provide to Safe Harbor clients.We are grateful. Non-Profit Application(Rev.2/19) —.__. .._ _--_ Page 6 of 8 Page 326 of 387 Resolution No. FY2014-088 Amending Resolution No. FY2014-08 _. AGENDA ITEM #13.B.2. .'-%'3' KODIAK ISLAND BOROUGH • "Rt" GRANT REPORT PAGE 2 OF 2 PROJECT BUDGET Budget Actual Direct Costa - $ - Salary Wages 301,438 275,304 Fringe Benefits 104,000 93,295 Consultant Fees - - Travel - - Supplies/Materials 734 5,991 Services 68,054 86,949 Other(defined) 23,735 18,790 Insurance, Equipment, - - Licensing, etc. - - Total Direct Costs $ 517,961 $ 480,329 Indirect Costs Donated Time - - Donated Materials - - • Total Indirect Costs $ - $ • - Total Project Costs $ 517,961 $ 480,329 If you have not expended all funds,please describe how and when you intend to spend the balance. N/A • Mary Guitas-Hawver Signature Printed Name Director Click here to enter a date. Title: Gate:4/25/2014 Non-Profit Application(Rev.2119) Page 7 of 8 Page 327 of 387 Resolution No. FY2014-08B Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.8.2. • DID YOU ATTACH THE FOLLOWING DOCUMENTS? EA List of Board Members and Officers Letter from the IRS signifying organization's official non-profit tax exemption status IN Organization's Mission Statement M Copy of the organization's long range plan such as a business plan, strategic plan, or development plan (if available) Attach latest annual audited financial report or financial review (if your organization is audited or reviewed) (0 Attach organization's latest annual financial statements, including a profit & loss statement and a detailed balance sheet Of your organization is not audited or reviewed) Attach grant report (page 6 and 7) and submit it with this application if your organization received funding from the Kodiak Island Borough during the last fiscal year(July 1,2012–June 30,2013). • "Piece e, `fie) 'ARIAL wee. G).e on . „5-eAd (.0 4 yl. J< t tB . ' Non-Profit Application(Rev.2/19) ` ---__—�_ Page 8 of 8 Page 328 of 387 Resolution No. FY2014-08B Amending Resolution No. FY2014-08 ... • AGENDA ITEM #13.B.2. 1 Introduced by: Borough Manager 2 Requested by: Borough Assembly 3 Drafted by. Finance Director Introduced on: 08101/2013 4 Adopted on. 02101/2013 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2014-08 8 9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 10 APPROVING FISCAL YEAR 2014 KODIAK ISLAND BOROUGH NON- 11 PROFIT FUNDING 12 13 WHEREAS, the Kodiak Island Borough is fortunate to enjoy the efforts of many 14 benevolent non-profit organizations that provide services that enrich our lives, and 15 16 WHEREAS, Kodiak Area charitable non-profit organizations provide humanitarian services 17 that many of our community members rely upon; and 18 19 WHEREAS, these organizations provide expanded education, cultural, and health 20 services that cannot be provided through the ordinary governmental budget;and 21 22 WHEREAS, these organizations expand the services that can be provided, with limited 23 funds, through the utilization of volunteers; and 24 25 WHEREAS, the viability of these services is fundamental to the quality of life enjoyed in 26 the community. 27 28 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 29 BOROUGH: 30 1. The Kodiak Island Borough contributions to non profits will be allocated per the 31 attached spreadsheet and will be paid contingent upon each non-profit organization 32 providing a copy of their 501(c)(3)or 501(c))(4), and financial documentation. 33 34 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 35 THIS FIRST DAY OF AUGUST,2013 36 37 KODIAK ISLAND BOROUGH 38 39 ft 41 ATTEST: Jerorhe M. Selby, Borough Ma, r_ 42 43 V kyt ,� ! 45 Nova M. Javier, MMC, rpyrough Clerk 46 47 Kodiak!steno Borough,Alaska Resolution No.FY2014-08 Page 1 of 2 Page 329 of 387 Resolution No. FY2014-08B Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.6.2. FY2014 NON-PROFIT FUNDING BUDGET DETAIL FY14 ASSEMBLY Organization FUNDING 1 AI0U q t u'seuth&A chaeoiogr at3Reposi cry ix o$ -,2 5001 &5 Via# x ✓t r t�, ;i 't. +2`Rmertcan Ret3{ross ;?� 's :~ ,�'i;k$.rz"' ti:7 341+; 3 grainer Francis Shelter 54,000 4 Historical Society 6,500 5 Hope{ommurilty Resou ryes `,'5;200+ '.'6'Humane Society 5)000. 7 KANA(WIC/ILP/Family Center) 12.000 8 Kodiak Area Special Olympics 7.500 9 Kodiak Area TiansltSystem 15;400 to Kptllek PrtsCounah 16;500 11 Kodiak Baptist Mission(Food Bank) 41.310 12 :Kodiak Girl Scouts 1,000 13;Kotllak Head'SStart 0. .:9;000: 14'�Kodiak Island HealtM1 Care;Fbundabon(Gliinc)„ ;r25 000: 15 Kodiak Maritime Museum 9,126 is Kodiak Public Broadcasting 10,000 17iKodiak Solt,&',Water conseiwtion DislnEtj' +=5 90QY..•18`KOdiak Woinens Resource$Cnsis Center.`!•. 60000 19 Providence Counseling Center(Safe Harbor) 25.000 20 Salvation Army 10.000 21 Senior Qhzeris of,Kodtak' .35;000 z22-i;�Tlxesholtl,Szr�.ices :��, �., .-la Y'# r}:4 us r4 'r9195;: Total Budget $ 372,832 In-Kind Requests 23;Kodiak TeenCourt " 24;Dig Afognak _ • Total Requested 'requesting space rent in Bell a(cash donation "'requesting property tax amount in lieu of cash donation 48 Kodiak Island Borough,Alaska Resolution No.FY2014.08 Page 330 of 387 Resolution No. FY2014-08B Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.B.2. C Introduced by: Borough Manager 2 Requested by: Borough Assembly _I 3 Drafted by. Borough Clerk 4 Introduced on 03/20/2014 Adopted on: 03/20/2014 5 KODIAK ISLAND BOROUGH 7 RESOLUTION NO.FY2014-OSA 8 9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND O 10 BOROUGH AMENDING RESOLUTION NO. FY2014-08 TO 11 APPROVE THE NON-PROFIT FUNDING REQUEST FOR THE 12 HOSPICE OF KODIAK 13 14 WHEREAS, the Hospice and Palliative Care of Kodiak, Inc_ d.b.a. Hospice of Kodiak 15 submitted its application for non-profit funding;and 16 17 WHEREAS, the subcommittee reviewed the application and recommended non-profit funding 18 of$10,000 to the Hospice of Kodiak; and 19 20 NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 21 BOROUGH that Resolution No. PY2014-08 is amended to include funding for the Hospice of 22 Kodiak in the amount of$10,000. 23 24 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH -- 25 THIS TWENTIETH DAY OF MARCH, 2014 26 27 KOOK ISLAND :4RIUGr 28 / 29 —1 31 f 4errol Frier2 orough Mayor 32 IVJ 33 ATTEST: 34 35 // 36 II.. 1!,,,f 37 ova M.Javier,MMCG:orough Clerk O Li i Kodiak Island Borough,Alaska Resolution No. FY2014-08A Page 1 of 1 Page 331 of 387 Resolution No. FY2014-08B Amending Resolution No. FY2014-08 ... AGENDA ITEM #13,0.1. KODIAK ISLAND BOROUGH �f' AGENDA STATEMENT t µ / f^ JUNE 5, 2014 ASSEMBLY REGULAR MEETING TITLE: Ordinance No. FY2015-01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Commencing on the First Day of July 2014 and Ending on the Thirtieth Day of June 2015 (Fiscal Year 2015 Budget). ORIGINATOR: Karl Short FISCAL IMPACT: Yes See Attached FUNDS AVAILABLE: Yes Account Number: Amount Budgeted: SUMMARY STATEMENT: This ordinance budgets for FY2015 Revenues and Expenditures for the General Fund, Special Revenue Funds, Debt Service Funds, and Enterprise Funds.This ordinance also adds multi-year projects to the capital project funds. This ordinance sets FY2015 mill rates and sets the tax rates for commercial aircraft. Attached is a memo that outlines the options for amending the FY15 budget. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2015-01. Kodiak Island Borough Page 332 of 387 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #13.0.1. Kodiak Island Borough C+ Y MEMORANDUM TO: Honorable Mayor and Assembly Members the Kodiak Island Borough /1.�� THROUGH: Bud Cassidy,Borough Manager ,-- FROM: Karleton Short,Finance Director SUBJECT: FY2015 budget DATE: May 27,2014 These are the proposed changes to the Budget Oridinance: A. Actions related to school district funding I. Move to increase the revenues and expenditures of the Education support fund from $10,790,000 to$10,905,600. a. This recognizes an increase in the mill rate from 8.75 mills to 9.16 mills and eliminating the transfers in from the General Fund and Facilites fund. ($330,000) 2. Move to increase the mill rate in the Education Support Fund by.41 mills to 9.16 mills(8.75 to 9.16) 3. Move to reduce use of fund balance and transfers out in the General Fund by $220,000. 4. Move to reduce use of fund balance and transfers out in the Facilities fund by $110,000. 5. Move to reduce the mill rate in the Debt Service Fund by.41 mills. B. Actions related to capital projects. 1. Move to remove FY20IS additional Renewal&Replacement(Fund 469)capital projects from the budget($2,244,451). 2. To remove section 7 from the Ordinance 201501 Page 333 of 387 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #13.C.1. Introduced by: Borough Manager 1 Requested by: KIB Assembly 2 Drafted by: Finance Director Introduced: 05/1512014 3 Public Hearing: 4 Adopted. 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2015-01 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 0 BOROUGH LEVYING TAXES ON ALL TAXABLE REAL AND I PERSONAL PROPERTY WITHIN THE KODIAK ISLAND BOROUGH 2 FOR THE EXPENSES AND LIABILITIES OF THE KODIAK ISLAND 3 BOROUGH FOR THE FISCAL YEAR COMMENCING ON THE FIRST 4 DAY OF JULY 2014 AND ENDING ON THE THIRTIETH DAY OF JUNE 5 2015(FISCAL YEAR 2015 BUDGET) 6 7 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 8 BOROUGH THAT: 9 Section 1: This ordinance is not of general application and shall not be codified. 20 21 Section 2: The following sums of money, or as much thereof as may be authorized by 22 law, as may be needed or deemed necessary to defray all expenses and 23 liabilities of the Kodiak Island Borough, be and the same, is hereby 24 appropriated for municipal purposes and objects of the Kodiak Island 25 Borough and other taxing entities hereinafter specified for the fiscal year 26 commencing on the first day of July 2014 and ending on the thirtieth day of 27 June 2015. 28 29 Section 3: Adoption of this ordinance recognizes that funds are appropriated at 30 department and/or project level. Compositions of these figures are as 31 delineated in the full detail budget document. The full document is available 32 to all elected and appointed officials for their use.Copies may be reviewed by 33 interested citizens at the Borough Building during normal working hours and 34 also at the A. Holmes Johnson, Chiniak, and village public libraries during 35 their normal operating hours. 36 37 Section 4: Tax Levy. A tax for the amount specified in the form of a mill levy is hereby 38 levied for the value as of January 1, 2014, to be used for the purposes as 39 specified in the Budget for the Fiscal Year 2015 of the Kodiak Island Borough 40 commencing on the first day of July 2014 and ending on the thirtieth day of 41 June 2015 to defray expenses and liabilities of said entity as enumerated in 42 the applicable budgets. 43 44 The millage rates by taxing entity are as follows: 45 A. Kodiak Island Borough General Fund .06 mills 46 B. Education Support Fund 8.75 mills 47 C.Womens Bay Road Service Area 2.50 mills 48 D.Womens Bay Fire Dept. 1.25 mills 49 E. Bay View Road Service Area 1.50 mills 50 F. Fire Protection Area No. 1 1.50 mills 51 G. Monashka Bay Road Service Area 2.50 mills 5? H. Service Area No. 1 Roads 1.50 mills 53 I. Woodland Acres Street Light Area 0.25 mills Kodiak Island Borough,Alaska Ordinance No.FY2015-01 Page 1 of 2 Page 334 of 387 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #13.C.1. 54 J. Service Area No.2 0.00 mills 55 K. KIB Airport Fire Area 1.25 mills 56 L.Trinity Islands Street Light Service Area .50 mills 57 M. Mission Lake Tide Gate Service Area 1.00 mills 58 N. Debt Service 1.40 mills 59 O. Renewal and Replacement Fund .54 mills 60 61 Section 5: Commercial Aircraft that have been issued an N number by the Federal 62 Aviation Administration and are less than 12,500 pounds takeoff weight are 63 taxed using the following table: 64 65 FIXED WING ROTORCRAFT Gross Lbs Annual Tax Gross Lbs Annual Tax Non Flyable $50 _ 0-1,000 $100 0-2,000 $400 1,001-2,000 $200 2,001-3,000 $800 2,001-3,000 $400 3,001-4,000 $1,000 3,001-4,000 $600 4,001-7,000 $1,400 4,001-5,000 $800 7,001-12,500 $1,600 5,001-6,000 _ $1,000 6,001-7,000 $1,200 7,001-8,000 $1,300 9,001-10,000 $1,400 10,001-12,500 . $1,500 • 66 67 Section 6: The tax rate on boats is $1 per foot. Boats that are equal to or less than 20 68 feet long are exempt. 69 70 Section 7: This ordinance approves a loan from the Facilities Fund (Fund 276) to the 71 Renewal& Replacement Fund (Fund 469) in the amount of$2,244,451 to be 72 paid back over a time period of 20 years with annual payments of 73 $158,175.29 and an interest rate of 3.5%. 74 75 Section 7: Kodiak Island Borough Staff is hereby authorized and directed to effect the 76 necessary line item changes within the limits established above by fund, 77 project, and department to properly monitor, account, and report on the 78 expenditure of these funds. 79 80 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 81 THIS DAY OF JUNE 2014 82 83 KODIAK ISLAND BOROUGH 84 85 86 87 ATTEST: Jerrol Friend, Borough Mayor 88 89 90 91 Nova M.Javier, MMC, Borough Clerk Kodiak Island Borough,Alaska Ordinance No.FY2015-01 Page 2 of 2 Page 335 of 387 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #13.C.1. A, General Fund(100) Revenues Percentage Taxes Real Property 0.85% 62,820 Personal Property 0.09% 6,780 Non ad valorem taxes 0.64% 47,000 Payment in lieu of taxes 16.74% 1,230,000 Severance Taxes 25.31% 1,860,000 Penalties&Interest on Tax 2.38% 175,000 Licenses&Permits 0.90% 66,500 Federal Shared Revenue 2.07% 152,400 State Shared Revenue 38.10% 2,800,000 Investments Earnings 0.68% 50,000 Other 0.27% 20,200 Sale of Fixed Assets 0.00% 0 Use of Fund Balance 11.96% 878,632 Total General Fund Revenues 100.00% 7,349,332 Expenditures FTE Legislative 4 2.64% 194,260 Personnel Services 31,200 Fringe Benefits 7,680 Lobbyist 71,500 Support Services 83,880 Borough Management 5 10.85% 798,407 Personnel Services 430,564 Fringe Benefits 329,450 Contracted Services 0 Support Services 50,393 Allocated (12,000) Borough Clerk 3 7.64% 561,562 Personnel Services 243,461 Fringe Benefits 153,917 Support Services 164,184 Capital Outlay 0 Legal Services 0 2.30% 169,000 Legal Fees 160,000 Support Services 9,000 Page 1 of 5 Ordinance No.FY2015-01 Backup Info Page 336 of 387 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #13.C.1. Finance/Accounting 7 13.27% 975,007 Personnel Services 503,993 Fringe Benefits 363,014 Contracted Services 10,000 Support Services 117,000 Allocated to Projects (19,000) Finance/MIS 4 15.27% 1,121,907 Personnel Services 356,586 Fringe Benefits 255,521 Contracted Services 10,000 Support Services 381,800 Capital Outlay 174,000 Allocated (56,000) Assessing 5 10.29% 756,046 Personnel Services 395,570 Fringe Benefits 280,946 Contracted Services 3,000 Support Services 78,530 Capital Outlay 0 Allocated to other funds (2,000) Engineering/Facilities 2 2.38% 175,045 Personnel Services 73,519 Fringe Benefits 54,526 Professional Services 4,000 Support Services 67,000 Allocated to Projects (24,000) Community Development 5 10.49% 770,949 Personnel Services 388,286 Fringe Benefits 233,463 Professional Services 40,000 Support Services 109,700 Allocated to Projects (500) Building Inspectors 0 2.06% 151,484 Contracted Services 140,000 Support Goods and Services 11,484 Economic Development 1 1.83% 134,450 Personnel Services 70,000 Fringe Benefits 33,850 Professional Services 30,000 Contributions 0 Page 2 of 5 Ordinance No.FV2015-01 Backup Info Page 337 of 387 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #13.C.1. Support Goods&Services 600 General Administration 0 3.36% 246,600 Personnel Services 1,000 Audit Expense 125,000 Contracted Services 2,000 Support Services 118,600 Capital Outlay 0 Parks and Recreation 0 2.65% 195,000 Personnel Services 30,000 Contracted Services 138,000 Support Services 27,000 Capital Outlay 0 Emergency Preparedness 0 2.28% 167,500 Personnel Services 15,000 Contracted Services 69,000 Support Goods and Services 14,500 Capital Outlay 69,000 Animal Control 1.49% 109,415 Contracted Services 109,415 Education,Culture&Recreation 0 0.27% 20,200 Contributions 20,200 College and Libraries 0 2.65% 195,000 Contributions 195,000 Non Profit Funding 5.09% 374,000 Contributions 374,000 Transfers Out 0 3.18% 233,500 Transfers 233,500 Total General Fund Expenditures 7,349,332 Page 3 of 5 Ordinance No.FY2015-01 Backup Info Page 338 of 387 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #13.C.1. B. Special Revenue Funds (Revenues and Expenditures) 1 Education Support Fund(201) 10,790,000 2 Land Sales(210) 533,822 3 Buildings&Grounds Fund(220) 724,780 4 Local Emergency Planning Committee(234) 12,000 5 Women's Bay Road Service Area(240) 206,100 6 Service Area No. 1 (242) 490,500 7 Service Area No.2(243) 100 8 Monashka Bay Road Services Area(244) 61,000 9 Bay View Road Service Area(246) 15,257 10 Fire Protection Area No. 1 (254) 568,200 11 Women's Bay Fire Department(252) 169,500 12 KIB Airport Fire Area(254) 14,300 13 Woodland Acres Street Light Area(260) 11,850 14 Trinity Acres Lighting Dist.(261) 5,750 15 Mission Lake Tide Gate(262) 5,400 16 Trinity Acres Paving Dist.263) 10,500 17 Facilities Fund(276) 700,000 18 Tourism Development(277) 115,500 19 Fern Fuller Trust(290) 66,500 20 Special Projects(295) 0 Total Special Revenue Funds 14,501,059 Page 4 of 5 Ordinance No.FY2015-01 Backup Info Page 339 of 387 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #13.C.1. C. Debt Service Funds (Revenues and Expenditures) 1 Debt Service(300) 5,806,493 Total Debt Service Funds 5,806,493 D. Capital Project Funds (Revenues and Expenditures) Only new projects or additions to current projects are included 1 Capital Project-Borough,Various(410) 0 2 Capital Project-School Bonds(420) 0 3 Capital Projects-State Grants(430) 0 4 Capital Project-from 2010 on(450) 0 5 Kodiak High School Renovation and Addition(460) 0 6 Repair and Replacement Projects(469) Borough Budding DDC Control System 441298 Borough Building New Flooring 267,120 Borough Building Replace Boilers 250,425 Borough Building Asbestos Boiler Room 133,560 Borough Building Move Gen Set _ 233,730 Borough Building Asbestos under carpet 233,730 Port Lions Exterior Paint 127,700 Rear Parking Paving 415,383 Auditorium Flooring Foyer and Hall 141,505 Total 2,244,451 7 Capital Projects-Landfill(490) 0 8 Capital Projects-Hospital(495) 0 Total Capital Projects Funds 2,244,451 F. Enterprise Funds (Revenues and Expenditures) 1 Solid Waste Disposal Fund(530) 2,975,365 2 Hospital Enterprise Fund(540) 1,040,470 3 Kodiak Fisheries Research Center(555) 2,049,865 4 911 Service(560) 50,000 Total Enterprise Funds 6,115,700 Total all Funds $ 36,017,035 Page 5 of S Ordinance No.FY2015-01 Backup Info Page 340 of 387 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #13.C.1. �"� Kodiak Island Borcugh FY2015 Budget•DRAFT J Kodiak Island Borough O tklt .''Tirfid:rte" "... �l OFFICE of the MANAGER a, t ,r - Bud Cassidy,Borough Manager i_ r - ;.: MEMORANDUM -.>� Date: April 30,2014 To: Mayor and Borough Ass lby Members From: Bud Cassidy, Manager.O'- Subject: FY15 Borough Budget I. Introduction KIBC 3.15.030 Budget and Capital program requires that the Manager submit a . budget and the capital program to the Borough Assembly by the thirtieth of April. This section goes on further to state;the budget and budget message shall contain the proposed appropriation and tax levy ordinance. O II. Highlights The balanced budget submitted recommends the following: 1. No increase or decrease to the current mill rate of 10.75 2. Provides the KIBSD an equivalent mill rate amount of 8.75 3. Use of current fund balance of$878,632. 4. Includes staff salary Increases associated with the Fox Lawson Report 5. Includes an additional position in the Manager Office 6. Creation of a new position or provides money to contract for Economic Development Services lit. Revenues In developing the FY 2015 budget, revenues continue to be strong due to stability or increases in our main revenue sources: a. Continued increase In assessed value of local real property; b. Continued strength in local fish Severance Tax; c. Continued strong State Raw Fish Tax Receipts; d. Continued State Revenue Sharing from the legislature at the full amount; and e. Continued funding of Federal PILT and National Wildlife Refuge Revenue O Sharing receipts at their full amount. C41 05102/2014 Page 341 of 387 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #13.C.1. Kodiak isiane Borough FY2015 Budget-DRAFT But there are pressures on these revenue sources: ( -) a. Local property assessments will not increase as quickly as in past years; "ws b. Local severance tax on fish is cyclic.Changes in regulations,quotas,and price can drastically change the amount of taxes collected; c. State Raw Fish Tax tracks with local severance tax on fish; d. State Revenue Sharing has peaked with less money injected into the Revenue Sharing Fund by this years'legislature.The decrease amount allows for a ramping down of state revenue sharing e. Federal PILT and National Wildlife Refuge Revenue Sharing Receipts are targeted to be eliminated. Fund Balance Our fund balance is healthy. It is presently at approximately$3,340,662. a. There is a threshold amount of$1.5 million that the Finance Director suggests be kept in case of any catastrophic event or emergencies. b. That leaves about$1.5 to be considered for use.Some suggestions for the Assembly to consider are: 1. Keep a fund balance higher than$1.5 million amount; 2. Use funds to continue R&R projects; 3. Reserve some of the fund balance to pay off the underfunded liability of • PERS/MRS(although it did not pass during this session,there is serious talk about increasing the local contribution from 22%to 24%or higher). 4. Include additional money into the Facilities Fund. 5. Reduce the mill rate. IV.Expenditures The main increases in expenditures are identified below. These can be accommodated within the current funding without raising property tax. a. Contributions to the School District. b. KIB Salaries(PERS on behalf) required to be shown as an expense. c. Use of General Fund Balance-$878,632. V. Capital Projects Capital Project funding from the state legislature was minor.This trend is expected to continue.The benefit of this is that we can catch up on a number of projects that have been put on hold pending the completion of other major projects like the Long Tenn Care Facility,the KFIS Addition and Renovation Project as well as the Landfill Lateral Expansion and Waste Water Treatment facility. t 1�'� This budget recommends that the Renewal&Replacement(R&R)Schedule be fully funded as provided in the Budget ordinance.Borough Facilities should be treated as a 2 05/0212014 Page 342 of 387 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #13.C.1. Kodiat Island Borough FY2015 Budget DRAFT "public trust"in that they should hold their value,be regularly maintained and be put on an B&B schedule.Borough facilities include various building systems that are improved upon sometimes with significant savings.The technology associated with boilers and HVAC systems and their controls are making great strides.Setting up a schedule where all buildings systems are reviewed on a regular basis will prepare us for that new technology. Funding of an R&R program can be done a number of ways. Currently we are funding them with revenues from the Facilities (sale of Shuyak Island) Fund and property taxes. An inner fund loan is made that allows use of the Facilities fund.The loan prescribes the amount of the loan and the interest rate to be paid back to the Facilities fund.This interest payment comes from the fund balance of the general fund. Other funding sources may augment the use of the Facilities Fund.The first is a 70% reimbursement from the state of Alaska of the project costs with the passage of a G.O. Bond.This lakes a vote of the community and should be considered because of the opportunity to receive this 70%reimbursement.There is no doubt that these projects should be addressed. . .and it doesn't get any better than a 70%state reimbursement. The only caveat is that this reimbursement applies to buildings used for school purposes only, so projects associated with non-school buildings will not receive this benefit. VI. CONCLUSION The FY15 budget provides the community a stable path forward. 0 G 3 05re2rz014 Page 343 of 387 Ordinance No. FY2015-01 Levying Taxes on All Taxable Real an... AGENDA ITEM #13.D.1. KODIAK ISLAND BOROUGH AGENDA STATEMENT *ate .,ti MAY 15, 2014 '� ASSEMBLY REGULAR MEETING TITLE: Vacation of Access and Utility Easements Identified on Plat 88-20 for Tracts D- 1 and D-2 of Tract A, Bells Flats Subdivision. ORIGINATOR: Jack Maker FISCAL IMPACT: No FUNDS AVAILABLE: Account Number Amount Budgeted: SUMMARY STATEMENT: At the April 16, 2014 Planning and Zoning Commision regular meeting, the Commission approved the vacation of access and utility easements identified on Plat 88-20 for Tracts D-1 and D-2 of Tract A, Bells Flats Subdivision, subject to three (3) specific conditions of approval. The area to be vacated is within the Borough outside a city and has no monetary value to the Borough. KIBC 16.60.060 requires additional approval by the Borough Assembly prior to the vacation becoming effective. RECOMMENDED MOTION: Move to approve the vacation of access and utility easements identified on Plat 88-20 for Tracts D-1 and D-2 of Tract A, Bells Flats Subdivision. Kodiak Island Borough Page 344 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. Kodiak Island Borough Community Development Department (� evo 710 Mill Ray Road•__ „+�,, Yr`„ 2 Kodiak. Alaska 996(5 .may ` Phone(907)486-9363 Fax(907)486-9396 vxr www.kodiaka�„',us 4x^ April 17,2014 Mr.Jeff Steele PO Box 3369 Homer,AK 99603 Re: Case 514-008. Request a vacation of access and utility easements identified on Ptat 88-20 for Tracts D-I and D-2 of Tract A,Bells Flats Subdivision(KIBC 16.60). Dear Mr.Steele: The Kodiak Island Borough Planning and Zoning Commission at their meeting on April 16,2014 moved to forward the request cited above, recommending approval, to the Borough Assembly. The approval is subject to the following conditions,as well as the requirements of Chapter 16.50 (Final Plat)of the Borough code: CONDITIONS OF APPROVAL. 1. The property owner shall perfect the vacation by filing a plat depicting such vacation. The vacation and replotting of the area shall conform with the abbreviated plat procedures of Chapter 16.30 of the Borough Code, 2. The property owner shall establish a new utility easement covering an area at least five(5) feet to each side of any ACS cable found to be buried within the vacated easement. The new easement shall be depicted on the plat and a letter of non-objection must be provided by ACS prior to preliminary approval of the plat. 3. The vacation must receive Borough Assembly approval prior to becoming effective (KIBC 16.60.060). The Assembly has 30 days in which to review your request and approve or veto the decision. For more information you may call the Clerk's Office at 486-9310. Should this request be approved, please instruct your surveyor to complete the final plat and submit it to this office for final review.We suggest the use of a final"check plat"for this purpose. Once the check plat has been reviewed and approved it is your responsibility to obtain all the signatures required on the plat prior to submitting to the Kodiak Island Borough for recording. A current certificate to plat from a licensed tille company should accompany the final plat. The approval of this preliminary plat shall be effective for twenty-four(24)months from the date of approval, notwithstanding the provisions of any subsequent change in the subdivision ordinance,zoning ordinance or zoning districts_After this time,the preliminary plat shall become null and void unless an extension of time is granted, at the request of the subdivider, by the Page 345 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. commission prior to the expiration of the preliminary plat-A time extension will only be granted it a re-evaluation of the preliminary plat indicates that conditions are substantially the same as when the preliminary plat was originally approved. Approval of this plat by the Kodiak Island Borough Planning and Zoning Commission does not necessarily mean that development of the property complies with State and federal regulations,which may also be applicable. APPEAL RIGHTS KIBC 16.90.020 A written decision of the commission granting or denying approval of a plat or a waiver from the requirements may be appealed by: A. The applicant;or B. Any person who was sent a written notice or submitted timely written comments or gave oral testimony at the public hearing before the commission. KIBC 16.90.030 A. A decision of the commission is final unless an appeal of the decision is made within 10 working days after the decision by the commission to the assembly, B. An appeal is commenced by filing with the clerk a written notice of appeal, specifically stating the reasons for the appeal and the relief sought,and payment of the appropriate fee. Upon commencement of an appeal, the decision appealed from is stayed until the decision on appeal becomes final. The Planning and Zoning Commission adopted the following finding of fact in support of their decision: FINDINGS OF FACT 1. The vacation will increase the development area on the parcels, 2. The Sargent Creek Road frontage of Tract D-2 is sufficient for driveway access from that road. 3. Access to adjacent public lands is now available via abutting public road rights-of-way. 4. ACS is the only review agency that has identified a need to retain a utility easement and the current easement exceeds the area required to accommodate their needs. 5. The conditions of approval will ensure the establishment of a less obtrusive utility easement that will accommodate the requirements of ACS. 6. With the adoption of the (3) specified conditions of approval, the vacation meets the requirements of approval under Chapter 16.60 of the Borough Code. If you have any questions about the action of the Commission, please feel free to contact the Community Development Department at 486-9363. Sincerely, Key-%/I Robert H. Pederson,AICP Director,Community Development Dept. CC: Mr.Ken Knowles Nova Javier,Borough Clerk Planning and Zoning Commission Page 346 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. KODIAK ISLAND BOROUGH PLANNING &ZONING COMMISSION MINUTES APPLICABLE TO CASE NO. S14-008 April 16.2014 Regular Meeting 6:30 p.m.in the Assembly Chambers PUBLIC HEARINGS A) Case S14-008. Request a vacation of access and utility easements identified on Plat 88-20 for Tracts D-1 and D-2 of Tract A, Bells Flats Subdivision (KIBC 16.60). Martin Lydick stated this request is to vacate existing easements on Industrial property to allow for a more intensive development, and it was postponed from the March 2014 meeting due to confusion regarding existing utilities in the Right-Of-Way. The utility company that has utilities in that Right-Of-Way indicated willingness to vacate the majority of the easement as long as 5'along either side of the existing utility cables are retained. The property owner indicated willingness also. Staff recommended approval. Lydick stated there's confusion on the 2008 land use designations for these parcels and staff believes these designations are a mapping error. This will be brought back to the commission with a recommendation to address the mapping COMMISSIONER ARNDT MOVED to approve the vacation of the access and utility easement identified on Plat 88-20 for Tracts D-1 and D-2 of Tract A, Bells Flats Subdivision (KIBC 16.60), subject to three (3) conditions of approval and to adopt the findings of fact listed in the staff report dated April 2, 2.014 as"Findings of Fact"for Case No. S14-008. Close regular meeting& open public hearing: Ken Knowles, agent, spoke in support of this request. Close public hearing&open regular meeting: Brief discussion CONDITIONS OF APPROVAL 1. The property owner shall perfect the vacation by filing a plat depicting such vacation. The vacation and replatting of the area shall conform with the abbreviated plat procedures of Chapter 16.30 of the Borough Code. 2. The property owner shall establish a new utility easement covering an area at least five (5) feet to each side of any ACS cable found to be buried within the vacated easement. The new easement shall be depicted on the plat and a letter of non- objection must be provided by ACS prior to preliminary approval of the plat. 3. The vacation must receive Borough Assembly approval prior to becoming effective (KIBC 16.60.060). FINDINGS OF FACT 1. The vacation will increase the development area on the parcels. 2. The Sargent Creek Road frontage of Tract D-2 is sufficient for driveway access from that road. 3. Access to adjacent public lands is now available via abutting public road rights-of- way. 4. ACS is the only review agency that has identified a need to retain a utility easement and the current easement exceeds the area required to accommodate their needs. 4/16/2014 P&Z Minutes Page 1 of 2 Page 347 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. 5. The conditions of approval will ensure the establishment of a less obtrusive utility easement that will accommodate the requirements of ACS. 6. With the adoption of the (3) specified conditions of approval, the vacation meets the requirements of approval under Chapter 16.60 of the Borough Code. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY • 4/16/2014 P&Z Minutes Page 2 of 2 Page 348 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-A P82 REGULAR MEETING.APRIL 16,2014 KIB Location & Zoning Map W Location and Zoning Request:a vacation COQ@ Erne.t•ORES gmatb S14-008 identified Applicant: (Pj IQ88 20{.p .3��j f'• Q of Tract 402fibliana Subdivision pag 16.60) Agent:122G71<nowles . o ca Legend d. �Vr Easeme ms to be vacated ° in \ a v 0 N \ J or4n Approximate area of easement �'� to be vacated. sill xga C CS mv+ 0 2 Shi7 b o p diP • as ay„ gPetl d W its Pi' • k e Zoning Legend li Public Use Lands I. -d Rural Residential 1 I I Multi Family Residential cm light Industrial ®Watershed 0 Rural Residential 2 cj Business Q Rural Neighborhood Commercial I l Conservation i J Single Family Residential©Retail Business _Urban Neighborhood Commercial C Rural Residential I I Two Family Residential ®Industrial I I Natural Use Kodiak Island Borough GIS Community Development Department =__=Access Roads Inc/Amur kodiakak inlym(907148e-8fl7 mly ane ennor inrenaM lea me Fetal repeeun axons I:':::I'.::.I Unconsl lusted Rsta at Ways Case No.514.008 Introduction Page 1 of 2 Page 349 of 387 Vacation of Access and Utility Easements Identified on Plat ... 1. AGENDA ITEM #13.D. PUBLIC HEARING ITEM 7-A P&Z REGULAR MEETING'.APRIL 16,2014 Image Overlay Request:A vacation(.j�C 3E1C�Li pGiLl+t.f jQ G$2 S14-008 identified Gee 88-20Q0 3�Qa:J�ofTract Applicant: 1J L•1�(1 i Subdivision Q 16.60) Agent:GJB Knowles 3 . t 'S;;5: 4, a �5 x r ,F t r aid -' � rt } �', t ,c{_ 113,..e'''''.4,,,, J:itii:i are fir ,, 'Approximate area a� a �»: ? ..,y9 i of easement to be y =�`� �� `?� n g,vacated .t' _. f 1 a C �' p JL r � *. ;. , N 4 r es4tYa a. W �a :t: A'tf A ,y. j ,. :Aga `g 4 ,iP ?° 1 +iii*`4 so �;. `w ` , -. t 4 to u 4 �` « -, � «.�.,� ,. x � � tom. + f, �� _��tia+� t .� �< fist.x R^" '�`{ 1f* ct * tt1h N ^tax t l /it '#`R 'S./.4,-..„-�.. 7 �'.- a t .' z,7 .ti-1 t- ° mob '' ' 3 ' Ai--'t ., 1- tr. fd ek* r* i, 1 Y \ k�eQ y - ;- q z s �( z 4 a , ,v*,... ..t C �'L{f t 1 t�. @ I� r m </ r, �f 3 �'2�' M,--1.7. .//��, XC- , t.4 C -- s i �P.m"PSJ. 4i Rd . Ima•eOverla I Legend Ua w � E ® Easements =�- Noeiak eland norouo cls Community Development Department „0",,,,,,,kodia ka k ua/p 1 m+0 rwiaea br nlamvecnm vcmavc Case No.S14-008 InVOtludion Page 2 o12 Page 350 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-A P&2 REGULAR MEETING:APRIL 16,2014 PNo ep4 o`f NS ar 3 ALASKA STAFF REPORT AND RECOMENDATION ITEM TITLE: Case S14 - 008. Request a vacation of the access and utility easement identified on Plat 88-20 for Tracts 13-1 and D-2 of Tract A, Bells Flats Subdivision(KIBC 16.60). DATE: April 2, 2014 TO: Planning and Zoning Commission FROM: Community Development Department SUBJECT: Staff Report and Recommendation CASE: S14-008 APPLICANT: Jeff Steele LOCATION: 142 and 220 Sargent Creek Road ZONING: Tract D-1: I—Industrial/Tract D-2: LI—Light industrial NOTICE: Five (5) public hearing notices were mailed on February 6, 2014. No public hearing notices were returned as of April 2, 2014. SITE VISIT: Various 1. Zoning History: These tracts were not classified by the 1968 Comprehensive Plan. Both Tracts rezoned from Unclassified to I-Industrial by Ordinance 69-30-0. Two variances were granted to allow structures to encroach into the required front yard setback of Tract D-1 (Cases 88-046 and 93-001). Tract D-2 rezoned to LI-Light Industrial by Ordinance FY2012-18. 2. Lot Size: Tract D-1 = 1.38 Acres/Tract D-2= 1.53 Acres 3. Existing Land Use: Shop,Warehouse,and Outdoor Storage 4. Surrounding Land Use and Zoning: North: Vacant parcels zoned PL and C. South and West: Mixed industrial use parcels zoned I. East: Vacant parcel zoned C. 5. Comprehensive Plan: The 1982 Womens Bay Community Plan identified this area as industrial. The 2007 Womens Bay Comprehensive Plan and the 2008 Comprehensive Plan designate this area as residential. Although designated residential, the 2007 plan acknowledged the parcels being used for industrial purposes. Staff believes the 2007 and 2008 residential designations may have been in error. 6. Applicable Regulations:The following sections of Title 16 (Subdivision) of the Borough Code are applicable to this request: Case No.S14-008 Stag Report and Recommendation Page 1 at 4 Page 351 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-A P&Z REGULAR MEETING APRIL IS.2014 o./,rn s0q pY 0 -tom- 1. ALASKA ' 16.60.010 Generally. The commission shall consider the merits of each vacation request and in all cases the commission shall deem the area being vacated to be of value to the borough or a city unless proven otherwise.The burden of proof shall lie entirely with the petitioner 16.60.020 Applicants. A platted street may not be vacated except on petition of the slate,the borough, a public utility, or owners of a majority of the land fronting the part of the street sought to be vacated. The petition shall be filed with the platting authority and shall be accompanied by a copy of the existing plat showing the proposed vacation. 16.60.030 Required application. In submitting a vacation application, the applicant shall submit the following items to the community development department director by the deadline established for the commission agenda to be considered at the next regular meeting. A.A written statement containing reasons in support of the vacation. B.A map illustrating the area to be vacated.The map must also show the outer boundary of the property receiving the benefit of the dedication and the location of all known public improvements within the area being vacated. 16.60.040 Action. A.The commission shall take action on the vacation application within 50 working days after the date of the next available meeting agenda deadline.The commission's action shall be stated in the minutes of the commission meeting. The commission shall notify the applicant in writing of the official statement of findings and reasons for their action within five working days. B. The approval of the vacation shall be effective for a period of 24 months from the date of approval during which time the applicant may perfect the vacation by filing a plat depicting such vacation. The vacation and replatting of the area shall conform with the applicable preliminary and final plat procedures of this title. In those instances where the replat is intended solely to delete an area vacated from a record plat, the replat may be eligible for the abbreviated plat procedures. 16.60.060 Additional approval required. A. A decision to grant a vacation is not effective unless approved by the city council if the vacated area is within a city or by the assembly if the vacated area is within the borough outside a city. The council or assembly shall have 30 days from receipt of the decision to veto the vacation. If the vacation is not vetoed within the 30-day period, the consent of the council or assembly shall be considered to have been given to the vacation. B. A veto or approval of a vacation under subsection A of this section is a final legislative decision and is not subject to administrative appeal. However, where a vetoed vacation had received administrative approval in conjunction with the preliminary plat for a subdivision, the preliminary plat approval without the vacation is subject to a petition for reconsideration under KIBC 16.90.010. case No.514-cos staff Report and Recommendation Page 2014 Page 352 of 387 Vacation of Access and Utility Easements Identified on Rat ... AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-A P&G REGULAR MEETING:APRIL 16,2014 rao Bo, 2,-- ')• ALASKA - REVIEW AGENCY COMMENTS Alaska Communications Systems(ACS)submitted comments stating that they have buried cable located in western portions of this easement. They cannot offer a letter of non-objection unless a five(5)foot easement to each side of their buried cable is retained. The Alaska Department of Fish and Game and Kodiak Electric Association have no objection to the vacation. No comments were received from other review agencies. STAFF ANALYSIS This is a request to vacate an access and utility easement at the northeast corner of Tract D-1 and along the eastern portion of Tract D-2 of Tract A, Bells Flats Subdivision. The easement extends eastward from the abutting Sargent Creek Road right-of-way into the subject parcels at varied widths. The applicant requests the vacation to increase the development area on the parcels. The parcels are in contiguous ownership. Tract D-2 is currently accessed from Tract D-1 through the easement in question. If the easement was vacated and a future change in ownership was to occur, Tract D-2 has sufficient Sargent Creek Road frontage for driveway access from that road. Access to the adjacent public lands through the easement is no longer crucial, as access is now available via abutting public road rights-of-way. No review agency or public comment has been received which requests retention of access through this easement. The applicant initially believed all utilities had been relocated from the easement to the abutting Sargent Creek Road right-of-way. Comments submitted by ACS stated that they may have buried cable or pedestals within the easement. At the request of ACS, the property owner contracted a surveyor to mark the eastern property lines of the parcels. ACS was then able to verify that cable was buried within the easement. ACS determined the current easement exceeds the area needed to accommodate their buried cable. They will agree to the vacation if the property owner establishes a new utility easement covering an area at least five(5)feet to each side of any ACS cable found to be buried within the current easement. No other review agency identified a need to retain the easement. To avoid unnecessary expense in the event of denial,the applicant did not submit a preliminary plat depicting the requested vacation. Should the Commission approve the vacation; KIBC 16.60.060 requires additional approval by the Borough Assembly. The vacation must be perfected by filing a plat depicting the vacation within 24 months, KIBC 16.60.040.A and 16.30.020.D allow for the use of the abbreviated plat procedure for the replat. The provided conditions of approval will ensure compliance with the requirements of KIB Code. SUMMARY • The vacation will increase the development area on the parcels. • Tract D-2 has sufficient Sargent Creek Road frontage for driveway access from that road. • Access to adjacent public lands is now available via abutting public road rights-of-way. • ACS has buried cable within the current easement and has requested a less obtrusive utility easement be established around that cable. • The vacation requires additional approval by the Borough Assembly. • The vacation must be perfected by the filing of a plat via the abbreviated plat procedure. • The provided conditions of approval will ensure compliance with KIS Code. case NO S14-008 Slat Report and Recommendation Page 3 of 4 Page 353 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-A PSI REGULAR MEETING:APRIL 16,2014 ,,$o B04 itt 3 ALASKA RECOMMENDATION Staff recommends this request meets all conditions necessary, as reflected in the Findings of Fact, for a Vacation to be approved under Chapter 16.60 (Vacations) of the Borough Code, with the adoption of three(3)specific Conditions of Approval. APPROPRIATE MOTION Should the Commission agree with the staff recommendation,the appropriate motion is: Move to approve the vacation of the access and utility easement identified on Plat 88-20 for Tracts D-1 and D-2 of Tract A, Bells Flats Subdivision (KIBC 16.60), subject to three (3) conditions of approval and to adopt the findings of fact listed in the staff report dated April 2, 2014 as"Findings of Fact"for Case No.S14-008. CONDITIONS OF APPROVAL 1. The property owner shall perfect the vacation by filing a plat depicting such vacation. The vacation and replatting of the area shall conform with the abbreviated plat procedures of Chapter 16.30 of the Borough Code. 2. The property owner shall establish a new utility easement covering an area at least five (5)feet to each side of any ACS cable found to be buried within the vacated easement. The new easement shall be depicted on the plat and a letter of non-objection must be provided by ACS prior to preliminary approval of the plat. • 3. The vacation must receive Borough Assembly approval prior to becoming effective (KIBC 16.60.060). FINDINGS OF FACT 1. The vacation will increase the development area on the parcels. 2. The Sargent Creek Road frontage of Tract D-2 is sufficient for driveway access from that road. 3. Access to adjacent public lands is now available via abutting public road rights-of-way. 4. ACS is the only review agency that has identified a need to retain a utility easement and the current easement exceeds the area required to accommodate their needs. 5. The conditions of approval will ensure the establishment of a less obtrusive utility easement that will accommodate the requirements of ACS. 6. With the adoption of the (3) specified conditions of approval, the vacation meets the requirements of approval under Chapter 16.60 of the Borough Code. Case No.$14—COB Staff Report and Recommendati0n Page 4 014 Page 354 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-A P8Z REGULAR MEETING'.APRIL 15,2014 Kodiak Island Borough Community Development Department L^S�bm(i by,Bman-� 710 Mill Bay Rd.Rm 205,Kodiak,AK 99615 ti Ph.(907)486-9362 Fax(907)486-9396 -7Prnc For t T b http//www.kodiakak.us Subdivision Application Kodiak Island Borough Code Title 16 Applicant Information- Property Owner/Applicant: Jeff Steele Mailing Address: P.O.Box 3369,Homer,AK 99603 Phone Number: 007)350-6213 Other Contact email,etc.: (efftsteele@me.com Agent&/or Surveyor: Ken Knowles(agent)/St.Denny Surveying,Inc. Mailing Address. PO Box 1934,Kodiak.AK 99615/P0 Box 383 Kodiak,AK 99615 Phone Number. (907)486-6229/(907)481-3500 Other Contact email,etc.: Prgnpety Info .[Ion' Current Legal Description(s): Tract 61 and 0-2 of Tract A,Bells Flats Subdivision(with access and utility easement depicted on plat 8840) Proposed Legal Descriptlon(s): Tract D.1 and 0-2 of Tract A.Bells Flats Subdivision(with vacation of access and utility easement depicted on plat 88-20) Are Au requestinga waiver of coy subdivision requir emenfoccordi p to Be 16.110010? r Yes Fs No 'A' Date: Feb 5,2014 Signature: Jeff Steele �/ S. t.., Payment Verification Fee Payable in Cashier's Office Bp/ 104-Main Goon of Borough Bolding Waiver Plat per KIBC e KIBC 16.3 f-, 3 75.00 Abbreviated Plat per KIBC 16.30: r $3W.G0 Preliminary Plat per KIBC 16.40(maximum llbtak: r' $35000 pp ggpp�� Preliminary Plal per KIBC 16,40(more than I2bn): r srobederermi64ptindtimum number allots propaxd Vacation Mat per KIBC 16.60: $35000 fa'"'LL■■0&,// .- FEB -5 2014 Date: Feb 5,2014 COD Staff: Jack Maker. t' • i :0R00 .`j)l(-Opct F 'ANCE DEPARTMENT Case No.514-008 Application Page 1 of 10 Page 355 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.0.1. \ \ ) ! ) q § 7 3\§ j . ; | am, § . ; p ice: ) § : ] , K r � R \ ƒi'z % , § \ \ / / ' \ !/)/ ƒ � \ § \ƒ t K + t \ \ . ! ` ¥ „ z , %� 01 i i\ . \\ ; : / | fi t :" § " ` § \ \](\ H| U] | %, : % \ ƒ 9ql ( -'2= .! : § w « » - . > © % • r in \ » $ \ w ' _ \ ' \ sy �N • : � \ ~ a ° N §? \ " w I // \ \ c Ill ^ ~ ~ i , ( // Page 356 of Vacation of Access and tility Easements Identified on Plat AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-A P&Z REGULAR MEETING:APRIL 16,2014 KEN KNOWLES Lightfoot Construction '—��---'-- PP.Box 1934 s- c:...Me KODIAK,ALASKA 99615 -- (907)486-6229 c-ac-aia+___-_. Fax (902)486-6288 - -�- - SCALE 42c-o 247Zy 2, 2C/4C rw c.T 1)-2 c2- /T tgcr 77--- az45 444 i5 7c>e3 . rGacZ .te-ric-5T / / ✓r J4,7) YCd eU/G.D 4N /!,J/)/TICA/4 NANa./Z.24C n /✓u'/LD/NG. o"/ %276}/Z .°/2t)/6/Zn/ 2-22 5/7 GC-.Ji cataa ,eZd /{N 4.2P/l clM?/ZZY /60-z 25 ac.- -D/J1;, rA/47 (r S7&1-444!_- v "r /2 ' Wther //NJ 2 GPe--x/ /z -w >• Zt e.)F2T' UN/r5 4-?2-J 46'55/4(.2:: J.)/%/Zi/✓L 4" C4/2L:E7L, eZCeJ&cr PF /C -einseicle:N%u:/)5 V/ic/7TE2) /iLGr+/G /GtJ/2 ILcZPL Mak:117Y , /A-Arl /JAIJ /T 4F//e-4/25 n}/1c /fN /}CGc55 ' -%z 4.77“/nr "e`//5(Jt1t Ni C Y/5T5 4444/6 /7/2-: 5/d/ec,oAIT ctzc27c /22:/I D 5/Jc !F Vor;c. /-242 ,&- ry ( '.'C- �f rmcd5D r?2/GZ -5 We-Vez(S3 !i nryt 9,45- ,(2 -cGC/tTh ) ,Z) /we /144/yr.cc• waY 0627-5/at= Me" /=67vCc- /FMJ 7NC 4f7&)&0 ; 61-EC/-72/C 1-14k) /5 Nua) 64 /(>ltc✓ 4 t44t/C77Gn/80Y -- /cae 3-P0/45C 50ZV/C[; ti y&e /'/24iPe2,ry. k)/n1 r/C kt//3/ K 6/2 Se20427Z /A/ '7/C ' EZZS c:zr/75 /HZ.c. ter En >f 4c5 /t C/ 412.6- nft ''T:4T7c-S 77f?1- 5ycJ c!J3 /i C.GG/U 77F15 4.?-5 7»c7✓r 7V ,&T ✓/1!'/I�v. /4/ a12e)G/2 /c62. c/5 76 CG./i/.✓L/CT, 27fc cf/7 7 c& r- eCCdu, //r3✓o-72) c3G-- V./rC/d/825 77197D/i6// Negev;dae_ -54,2‘16`7 R&/.t) j2fe "i2 caaL4e4 %7-/E 4/74 C/HCD ■2/0642-4-S -iZ�rYS 54-ucJt) 6 1L'C Y6L3 /9 4-soar) G/t e 61-k i Case No.S14-009 Application Page 3 or 10 Page 357 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7'A PSZ REGULAR MEETING',APRIL 16,2014 1 v GKG.=.y"_. i � i t�ta O- X4297 Q� 1 '( . .mil 1. 0 /�/I 7/i ,/,'/7 „,, i q t'0� `+\tl.\ / OIAUE p / R 2 1 °sans I 4 .(n u rr�` I 1X t, 04,94i,...."'"; tst n 1'\� t l Aj z P t ot 2.0 ~3Q Me. 1 eat \ „„.- AMER 1 TRACT 0-2 l 1 1 yg 010 IF I U i • N t v % l;^! s p % N N N t .' 4e µ ° l90•66 25. W \` o \ 5, 75 45 Case No.5140118 Application Page 4 of 10 Page 358 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM AA P&2 REGULAR MEETING:APRIL 16,2014 of t �.E 14251 11 : �� 'ice 11 N s 1 4 A.aSYtt' �` � 1t - A` 4-a4en } R.2QIXS I i { a ,�A`� o w 1" \.�1l�J)C11' A0.�`yI ) � ice' FA&fIE:tea 1 I> ' o 8 •�'1 m • w °t o`am ram �6.11 1 Z] {ri N e - rf 43 01 r> i ! e ' TRACT l kIra �, D-2_ kA . . o s. �, .\ L53 ACRES 1 1 m 1 BM• 1 C n • C) F J,. ill, It — 1 --i 1TS, . . • t 1C • i1, b 3s 1 t O cA 6yl d 1 ` • { omw T 1 n lea A ; ) ,s Z 1 � w 1 1 a . i OM 11101r100 MIST* 11 Case No.514-008 Application Page S of 10 Page 359 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7A P&Z REGULAR MEETING APRIL 16,2014 .Ct-1K iSAArl'' / t' r. L- e xc . .N rw.[ 519 i0 k' 7 57 d0 4 (o° r fa, ,----:--1 { A=.29.68' '.� O� i �* R=20.00' ��h 8=85'OT'3?" f fur ' 7 1 ti 8=.N 3B'4S'S8" E yT 4 yz F _..J..--"G. RNE ,-2 '''k II kcr,_r_______ . N I N ONT. HOUSE o� y,4 S WAREHOUSE Yf// � 0 4 {I �I! rt 4 Y t oar' 000 iN w \ I 1 � , ,t't'v .12.Da i✓ U - < c 1 �L A Cu. --- • ,.,.54.4' 7-0 o I <P,w, 1� P ITYS w , L w U /) O a \,, \--L .6 ]1]]1 ONE STORt 0 *000 r RA)E 1. I EUILO NC " Sn o � w `\ \ z 1 -- i n . A "\ (-2\ � te ` w, 1 \ V ,uFW 0.W �: { ` r iJ ' I 1 I Case No.614-008 Application Page 6 of ID Page 360 of 387 Vacation of Access and Utility Easements Identified on Plat ... { ID C) w o' D a PUBLI HEARING ITEM 7-A C'Y P&2 REGULAR MEETING'.APRIL 16,20 4 N iU ' a a SD -P r` '4`..1-.n ^ t a ,�s y.. y4 ', r'�r`h.KprPsY`5'#'e `w�"w �ttle -;1":"",'---,• t Y co .«r1.,+,- k v: 'j- .'t.may.�x { - } t a. Qt .:'1"sMt- 7„{x v.. *. '•j'^fM . •. ,---x,----7,--,-.4,-.,,4t-,r»rn'' -.+"�. 'tiate-4, m w N 'svt 'r, �yyy; ^.. ,L • i ."K Y. a.e: :e."izr r °rt ," -sue �1^ 1 ,' �` t. a .A - � X s x '+Ac as 0 'rj f d Y/44^.7;4054' ..s Fri V A C•G,'�"T, vn N o -�''x iy �' a1�.� dnPAK"T �K .. ki,^p•r t�ay"4x G) :C.4-2-1,-"*"L ,f< '.>v�. �;, .....� `w1cnr ..v d, 3>!+�1,». . _ ...�*-tiw 'Sw 1�'-M'w�' U U a O `. a W o y W Case No.514.008 Application Page 7 of 10• V v 50 O .a v n 0 D 0 PUHUC HEARING Ii EM]-A {n °&2 REGULAR VEEi1NG:APRIi I om,2Gia Vt- CD 4) Q G pp t; ca co d f t �, A ,,.Z r ] r . w,. 'Y,.1' a,g',�� s� v M> gym°"yf { -�t`. .fi.��"t aO t_A`'�•s'u.e.�e F:, `t 4+ws c S e elp (0 III Z, m bE ,5g F _y . a 0 e « < J W age 0 pp •j 0)N W ar Pn of 0 0 —,i Case No to n CO 0 0 nPUBLIC HEARING ITEM]A p P&Z REGULAR MEETING:APRIL i6,201E fQ V/ N N K t r ��,, .�' Xt �? y gyp.: c;. a ITI ic ot CD r " -.'Fi. -srn�sT x ,, x s 11'`J 11, " D v sr°� xa �4'I } 1 _ �' •��R gg aF y j tea^J -.17;1 i,gip •..gb'\ d° OH B i 'Y t`.Tdaa 9• kifl,— ,r n#E '°s ..'''' r • J <> CD co {o P1 4+� ^A J f p. a. o fir;'«�t�I."r„ts��^k��t:', sl ,p "`"�" s .. a y_ix rt •rF ^x, "" ,•:a py � "---r--^ "^ c4 w w a� Y� 5* 1�+. .. z x° ::e '"", LA+`e,rx Ft' • '$" 9` "" °Y' n ° 4) . . m Z w A In WCase Na.SI 4008 Application Page 9el10 }�y,� CO J N C. W oa o V G W 0 W . 0 7 0 D 0 O PUBLIC HEARING REM N P&2 REGULAR MEETING'.APRIL 16,20101 4 N v 3 Q C I +i p{ nt.# t 1-t ,ef }4 ^T i; ,ga� � � �1 -a ptr F.'"git # 1 Pt 9./61x e, . ( ��. . 1� 4'6 ��t. XAtSq PT.��X51 J m0 - s t - a?.. r .- .. �"'«4= P .ten ✓- .Iu r;t"+^` 7f.^-r n�I9 �iy' , »x i i. .rte 3 ,,7 s4 .3 Y Krsr ,g . j ':•-• syt..' rri 'ZaT/ .I.Yg. : ",• I .t -im ,1,",i4 ,p y';*:^ of . > F w Wg s l 'N .X. ✓, ,- :. i t'ire t sh 4 IF J' k � Jt I r t� i Fr „,:-....^,ff;ta k s T], p 'f s ,tt 4' z ,:, 2 5' r { t . -., F. F d '. -.^.,:,...04:4:-....,y�d �*r�, �x ,ate vim, °.�"y'o`g,.'r 'H�:.: � - fi '2':F• e a a„a u dig. ”; .. %Y'•IY R r :.„>e, Tn� f YJ C-- F Pnr,, ei trea �.� i � h ', £ P �' d 1. Sir, 0 4'.1.'4 ., '!A M „ 3t,4j',, Sy.R� 3r e y � . :a"ti 7 y � ."«4 ` 'z v . `∎,17,'1%,ems i. 1"3i n ni 2 w p up A a 0 i W Case No.514008 Application Page 100(10 v (a t) AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-A P&Z REGULAR MEETING:APRIL 16,2014 S. Kodiak Island Borough o a �,.�, Community Development Department J yy `'� 710 Mill Bay Road Room 205 cAp rte) Kodiak,Alaska 99615 'N Phone(907)486-9363 Fax(907)486-9396 www.kodiakak.us February 6,2014 Mr.Jeff Steele PO Box 3369 Homer,AK 99603 Re: Case S14-008. Request a vacation of access and utility easements identified on Plat 88-20 for 'tracts D-I and D-2 of Tract A,Bells Plats Subdivision(KIBC 16.60). Dear Mr.Steele: Please be advised that the Kodiak Island Borough Planning and Zoning Commission has scheduled the case referenced above for Public Hearing at their March 19,2014 regular meeting.This meeting will begin at 6:30 p.m. in the Assembly Chambers, 710 Mill Bay Road,Kodiak,Alaska.Attendance at this meeting is not mandatory but recommended. One week prior to the regular meeting,on Wednesday,March 12, 2014 at 6:30 p.m. in the Borough Conference Room (#121),the Commission will hold a packet review work session for the purpose of reviewing packet materials and staff summaries of cases scheduled for the regular meeting. The public is welcome to attend the packet review work session;however,the work session is not for the purpose of receiving public testimony.Applicants who wish to present testimony and/or evidence related to their case should appear at the Public Hearing during the Regular Meeting and present such information in person. Please contact the Community Development Department at 486-9363 if we can answer any outstanding questions or provide additional information.b,advance,thank you for your cooperation. � , Sincerely, Y,5,,E) Sheila Smith,Secretary Community Development Department CC: Ken Knowles St.Denny Surveying,Inc. • Case No.514-008 Public Comment Page 1 of 4 Page 365 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 74, PaZ REGULAR MEETING:APRIL 15,2014 KODIAK ISLAND BOROUGH COMMUNITY DEVELOPMENT DEPARTMENT 710 Mill Bay Road,Kodiak,Alaska 99615 (907)486-9363 vs ww.kodiakak.n5 February 6.2014 Public Bearing Item 7-C PUBLIC HEARING NOTICE A public hearing will be held on Wednesday, March 19,2014.'The meeting will begin at 6:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, before the Kodiak Island Borough PI ennin5 and 7.umnn Comm utsston.to hear comments if An y.on the follomine,r equese CASE: 514-008 APPLICANT: Jell Steele AGENT: Ken Knowles REQUEST: A vacation of access and utility easements identified on Plat 88-20 for Tracts 0-1 and D-2 of Tract A,Bells Flats Subdivision(KIBC 16.60). LOCATION. 142 and 220 Sargent Creek Road ZONING I-Industrial(Tract 0-I/142 Sargent Creek Rd.)and LI-Light Industrial(Tract D-2/220 Sargent Creek Rd.) 'Phis nonce is(icing sent to you because our records indicate you ate a property owner/interested party in the area of the request. If you do not wish to testify verbally,you may provide your comments in the space below or in a letter to the Community Development Department.Written comments must he received by 5 pm,Tuesday,March 4, 2014 to be considered by the commission.If you would like to fax your comments to us,our fax number is.(907) 486-9396,or you may email your cone nents to gsmi(hnkodiakakto. If you would like to testify via telephone, please call in your comments during the appropriate public hearing section of the meeting. The local call-in telephone number is 486-3231. The toll free telephone number is 1-855-492-9202. One sleek prior to the regular meeting,on Wednesday,March 12,2014,a work session will he held at 6:30 p iii in the Kodiak Island Borough Conference Room(412 1),to review the packet material for the case. Kodiak Island Borough Code provides you with specific appeal rights if you disagree with the Commissions decision on this request. If you have any questions about the request or your appeal rights,please feel free to call us at 486-9363. Sour Name: iii ilint Address: Sour pruper0 4escripthmi Co n,ents: Case No.514-005 Public Comment Page 2 o14 Page 366 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. • .. .... , ”; , 4.4?; itA4 tr ti, ut ic 15 i i! 0 i - i-1/41:-:// . t•;,‘ t. , a i '' -5 5I ' 11.•'-'47r' i!1 4 1' ' ; ! 1 1; ' t 1111 i : 4 1,5 17A le i i 51.1 : I 41 lin11,44- /•141 -L-14511 I - *,, i ' '. II 11 . - lilt 1 if A. E . 1 I I ” I ! )-,1 t III i i5 i 14.11 I I , 1 4, I ! , 1 , , !I .1 11 Igtil j 1 ' t ..ft:............, 1 f ';Ix,.; I 41111 !III1 1 1 ‘ I ....1...4//I I. . I ' I NsIl .."5ilgii'driCII A. :4 III , . . • : It i. ,. ‘. ••••,,\„‘..„, •. • \ -,..§t• ;., „, a . , at , i!it.1 x .i. ‘. t.s. di , . , „ „,„ ... „, , ' 1 / N I '14 C• - 5 il i til I t,; ri \,1 ),; I! i Page 367 of 387 Vacation of Access and Utility Easements Identified on Plat .. AGENDA ITEM #13.0.1. PUBLIC HEARING ITEM 7-A PAZ REGULAR MEETING.APRIL 16,2014 last_tame Mall_UBA_ Mail_Linel Mail_City Mall_State Mail_Zip UNITED STATES COAST GUARD P.O.BOX 5 KODIAK AK 99619 KODIAK ISLAND BOROUGH 710 MILL BAY RD KODIAK AK 99615 BRECHAN ENTERPRISES INC PO BOX 1275 KODIAK AK 99615 STEELE PROPERTIES JEFF STEELE PO BOX 3369 HOMER AK 99603 K LIVESTOCK CO-OP P.O.BOX 273 KODIAK AK 99615 Case No,514008 Public Comment Page 4 of 4 Page 368 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-A PAZ REGULAR MEETING.APRIL 10,2014 Kodiak Island Borough ss 4.1i, t T a ' Community Development Deportment �,�tTrr 4Illtry' 710 Mill Bay Road Room 205 f •e A , Kodiak,Alaska 99615 Phone(907)486-9363 Fax(907)486-9396 www.kod iaka k.us To: PRELIMINARY PLAT REVIEW AGENCIES Alaska Communications Systems-Engineering Department-Kenai Alaska Department of Fish&Game-Division of Habitat City of Kodiak-Building Officials Fire Marshal GC!Cable,Inc. Kodiak Island Borough-Engineering and Facilities Department Kodiak Electric Association-Engineering Department Womens Bay Fire Hall Womens Bay Community Council Womens Bay Service Area-Board of Supervisors United States Postal Service Kodiak Island Borough-Information Technology Department FROM: Sheila Smith,Secretary DATE: February 6,2014 RE: Case 514-008. Request a vacation of access and utility easements identified on Plat 88-20 for Tracts D-1 and D-2 of Tract A,Bells Flats Subdivision(KIBC 16.60). The Kodiak Island Borough Community Development Department received the enclosed plat for review and action by the Kodiak Island Borough Planning and Zoning Commission at their March 19, 2014 regular meeting. This meeting will begin at 6:30 p.m. in the Assembly Chambers, 710 Mill Bay Road, Kodiak,Alaska.We would appreciate your review and comment regarding this proposed plat. The week prior to the regular meeting on Wednesday, March 12, 2014 at 6:30 p.m.in the Kodiak Island Borough Conference Room,the Commission will hold a work session to review the packet material for the regular meeting. Therefore, we will need to receive your comments no later than 5:00 p.m. on Tuesday,March 4,2014 in order for your comments, suggestions,or requests to be considered by staff and discussed at the packet review work session. If we do not receive a written response from you by March 4th, we will conclude that you have no requests or suggestions. Our FAX number, should you wish to use it, is 486-9396 or you may email comments to ssmith@kodiakak.us. If you have any questions, please call the Community Development Department at 486-9363. Case No.S14-008 Review Agency Comment Page 1 of 13 Page 369 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. t :k), lid i i a ! Its 1} a [.: i I'i t t a di; 3 a t -5,��• \ �� 3i jit iJ � j tit a i ' tl v, � 9 // o< I - rh ,e i i` z q I!I i i:! a ;i \I!>77/ , •t $ lie 1 . , ri i • hose ' 1 ! _ .; t r_ ! i i' -� :Ij :1 ! t � � !� E''II I t! C .t ° '. , j ";i ii! 1 + 1 e 1 is , iho j II ��^ni� ~ th{e - t rIl; ti, IlIi1P IiI t! r ilk! s � \ i '4 4 II S �ItlII` l i ,:::::ti.:is r�. -to �r�VFvu�t,D I�� `A,�,.,rr il; it' i!i i F 4 0. pit!! •,� . b �x 1. i1 ih t � k" it.w w S, r? t \ Page 370 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-A P82 REGULAR MEETING.APRIL 16,2014 K KODIAK ELECTRIC ASSOCIATION, INC. A P.O.BOX 787,KODIAK,AK 99815-0787 KODIAK ELECTRIC (907)486-7700 February 12, 2014 Sheila Smith, Secretary Community Development Department Kodiak Island Borough 710 Mill Bay Road Kodiak,AK 99615 Dear Ms. Smith: Following are comments on the case sent to us for review under your cover letter dated February 6, 2014. Case S14-008. Request a vacation of access and utility easements identified on Plat 88-20 for Tracts D-1 and D-2 of Tract A, Bells Flats Subdivision. Kodiak Electric has no objection to the vacation of these easements. Thanks for the opportunity to comment. Sincerely, C-77-a"" Devlin Manager of Operations and Engineering JD pe021214.Ox Endeavor to produce 95%of energy sales with cost effective renewable power solutions by the year 2020. www.ko0iakelectrlc.cOm Case No.814-008 Review Agency Comment Page 3 of 13 Page 371 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-A P52 REGULAR MEETING.APRIL 16,2014 Sheila Smith From: Zafian,Holly K(DFG) <holly.zafian @alaska.gov> Sent: Wednesday,February 26,2014 2:22 PM To: Sheila Smith Cc: Fink,Mark J(DFG);Frost,William D(DIG) Subject: ADF&G Comments:MB 514-008,Easement Vacation in Wells Flats Subdivision Hi Sheila, The Alaska Department of Fish&Game(ADF&G)has reviewed the proposed easement vacation which requests to eliminate the Access and Utility Easement that runs northeastward from the northeast border of Tract 0-1 into Tract 0- 2,Wells Flats Subdivision,located in Section 31,T.28 S.,R 20 W.,S.M.,Alaska. There do not appear to be any actions that would block or remove public access to public lands or waters. ADF&G has no objection to the vacation as proposed. Thank you for the opportunity to review and comment on this proposal. If you have questions or would like to discuss this further,please feel free to call or email me. Holly Zafian Habitat Biologist Access Defense Program Alaska Department of Fish and Game 333 Raspberry Road Anchorage,Alaska 99518 Phone 907-267-2292 Fax 907-267-2859 Email holly.zafian @alaska.gov Case No 514-004 Review Agency Comment Page 4 of 13 Page 372 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. PUBLIC NEARING ITEM 7-A PAZ REGULAR MEETING.APRIL 16,2014 Sheila Smith From: Jackson,Byron<Byron.tackson@acsalaska corns Sent: Tuesday,February 25,2014 6:46 AM To: Sheila Smith Ca: Goossen,Theodore P:Diemer,Travis B. Subject: Case 514.008 Good Morning, In regards to the request for a vacation of access and utility easements identified on Plat 88-20 for Tracts D-1 and D-2 of Tract A,Bells flats Subdivision(KIBC 36.601,it would appear that ACS may have cable and/or pedestals within the existing easement. ACS personnel located and marked the buried cable last week. Based on photographs of those locates,It would appear that ACS's cable and pedestals are located within the easement in question. The cable could also be entirely within the 60'ROW for Sargent Creek Road,but we cannot be sure without a survey of the ROW. At this time ACS cannot issue a letter of non-objection. Please ask the petitioner to have the Sargent Creek Road right-of way surveyed and marked,and then ACS personnel will check the location of the cable and pedestals. if it turns out our cable is not in the easement,we'll issue a letter of nomobjection. If we are in the easement,we would be willing to amend the easement to S'on either side of the existing cable and pedestals. A paper copy of this info will be in the mail today. Please do not hesitate to call or email if you have questions or concerns. Thank You, Byron T.Jackson Network Engineer III,Outside Plant 151 Warehouse()rive Soldotna,Alaska 99669 Byron.lacksongaacsalaska.com T:19071 714-8791 C:19071394-8792 iN atyaska «akru.a i.=no RCi.d,t i v333 aiasTririsiniAnicadand,Con Pas uaimetui may statics aortae:um Fvamatec Nlereed Sony for me 0aareSGe II pry se not the furnace roc pear}W ale hereby ommeanat ym M/n eceM1e4 INS ta/RPM::al in ertor,any ranee,theserheaxen,d,sv,bUtwa Sr CO-Dying a this'rnamdlal u strictly prNUdim.if you says received Nis arnmurtakNi seer.please POOR at Vpmrealely by redly en by le'epMNre at te7•97.8000 end ask q some tali,tie rllrrsaGe settler. please Immediately MRS the n'sisage and at ptatlraemz Thank you Alaska Cprvnencellpns 1 Case No.514-008 Review Agency Comment Page 5 of 13 Page 373 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM ZF P&Z.REGULAR MEETING:APRIL 16.2014 C ataska COMMUNICATIONS I..}( It t - ,;, FEB 2B20 U February 25,2014 t r;^�.'i J4'2"iL0't.G:Gl+�L°,irQAiN To Whom It May Concern: RE: Case 514-008 Request a vacation of access and utility easements identified on Plat 6 8.20 for Tracts 0-1 and D-2 of Tract A,Bells Flats Subdivision(KIBC 16.60). In regards to the request referenced above,it would appear that ACS may have cable and/or pedestals within the existing easement ACS personnel located and marked the buried cable last week. Based on photographs of those locates,it would appear that ACS's cable and pedestals may be located within the easement in question. The cable could also be entirely within the 60'ROW for Sargent Creek Road,but we cannot be sure without a survey of the ROW. At this time ACS cannot issue a letter of non-objection, Please ask the petitioner to have the Sargent Creek Road right-of way surveyed and marked,and then ACS personnel will check the location of the cable and pedestals. If it turns out our cable is not in the easement,we'll issue a letter of non-objection. If we are in the easement,we would be willing to amend the easement to 5'on either side of the existing cable and pedestals, 4-* 7I thelear Byron Jackson ACS OSP Network Engineer 151 Warehouse Or Soldotna,AK 99669 (907)714-8791 Byron Jackson(Dacsalaska.com Case No.614-005 Review Agency Comment Page 6 of 13 Page 374 of 387 Vacation of Access and Utility Easements Identified on Plat -.- AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-A P8Z REGULAR MEETING'.APRIL 18,2014 Jack Maker From: Jeffrey T Steele <jefftsteele @icloud.com> Sent: Thursday,March 06,2014 10:11 AM To: Jackson,Byron Cc: Jack Maker Subject: Re:Easement Vacation,Kodiak-Track 0-1,O-2 Bells Flats Attachments: easment 013jpg;easment 015jpg;pic pic 026.jpg;pic pic 027.jpg Byron-thanks For getting back to me with some direction and substance as to what you have been thinking. I have just assumed from the start That where ever your cables are Buried along with KEA that you already had a implied easement for your cables.The utility easement in question must have been with the navy when they bad that property or for some purpose of theres or reasons that no longer seem applicable.KEA sent a letter to the borough on Feb 13.2014 stating they had no objections to vacating this casement. I will give it some thought. Off the top of my head if your cables along with KEA's are already protected under some other type of agreement with the borough I don't see any reason for doing this twice and would like the whole of this particular easement to go away now that I have started down this path.1 don't know what other particular plans I might have except for construction at the north end of this lot but don't want to have to deal with this again if' possible. Thanks Jeff Steele On Mar 06,2014,at 08:47 AM,"Jackson.Byron"<Bvron.Jacksonnacsalaska.com>wrote: • - Good Morning Mr.Steele, Our field technician in Kodiak sent me the pictures that are attached to this email. Picture 13,looking north,shows the road ROW marked in white and our cable in orange. At this point we are only into the easement a couple of feet. In picture 15,you can see that as we approach our pedestal,we move out of the easement back into the ROW,and the pedestal itself is in the ROW. Pictures 26&27 were taken north of our pedestal looking south and shows our cable in relation to your fence. In this area we are in the road ROW,not the easement. In summary,it appears to be just a short section of cable where we are actually in the easement. Our cable is not going to be in the way of your new building. We need to preserve the easement in the area where our cable is in it,but we don't want to delay your construction. We can handle this one of two ways,depending on what the borough will allow. We can agree to amend the easement to simply reference 5'of either side of the existing telephone cable where it leaves the ROW. Another option,if the Kodiak Island Borough allows it,it to leave the existing easement in place and then have ACS (probably KEA as well)simply issue letters of non-objection to the building encroaching on the easement. I've CCd Jack Maker with the Borough for any comments he may have. Thank you, 1 Case No.514008 Review Agency Comment Page 7 of 13 Page 375 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-A P5Z REGULAR MEETING.APRIL 16,2014 Byron T.Jackson From:Jeffrey T Steele[mailto:iefftsteele @icloud.com] Sent:Thursday,February 27, 2014 9:17 AM To:Jackson, Byron Cc:paiessup @gci.net; Ken Knowles Subject:Easement Vacation,Kodiak-Track D-1, D-2 Bells Flats Byron-I contacted a surveyor in Kodiak.Mark St Denny at St.Denny Surveying.lie is willing to go out there tomorrow morning and locate and do the markings as requested by you. His suggestion was that you have one of y our guys accompany him while he does his work so that everybody can come to a thorough understanding of the situation. I left you a phone msg awhile ago and in the meantime mark St Denny was talking to one of ACS people in Kodiak who agreed to meet him out there before they did another job which they had been working on previously. I appreciate you trying to work with me on this project.The planning and zoning committee gave me through IFiday to try and resolve this issue or he will request that I pull it front consideration for there March Meeting. In any case maybe we both will be able to know what direction we need to go by friday afternoon. Thanks Jeff Steele This transmittal may wn:am Vnedentral information lntenaed solely ter tan addressee if you are not the intended recipient.you re hereby notified that you have received this transmittal in error any review.dissemination.distribution or copying ohthis transmittal is strictly prohibited.11 you have received this communication in error,please natty us immediately by reply or by telephone at 907-297-3000 and ask to speak bees the message sender In addition please immediatety delete this message and all attachments Thank you.Alaska Commuricaeons 2 Case No.S14-008 Review Agency Comment Page a of 13 Page 376 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM]-A P&Z REGULAR MEETING'.APRIL 10,2014 "u L '•C•,fir n ! t ` LIT¢x Ixx1'a ' s ak s it ' ry .� f •. a4isn f � r N x Cd i TM � y'�1,e cg 4 4� � . � : c ,*;',--.-;A:.:4;14-1,i- °h f:ty % a a: , , " ` -,: - ,v ;, -t�r° n Z {" UT '� 0:1 a. tir•x . iaWSccr .{ S ,` �Z i4 e. S ,x-31 ty.�yi 4 Zy sya. -•e ry;`Tif: e. .}j�-d Ya. 1''� $t {i'tt D i -'i'1"t``{ Sy a 4 s u4.e LY*` 7. .32. ar 9 9 it srvt, c.;rr. i r A aRt•:/ "t'� ? 4 v fi '; y i 7::;:fora"D � i.ks �} ,�`v�4V P r 1' '3..4 a^ x _;'T 1 ri .:70.,�h_, �,r:ktfi roar t.+ iaSo-�+F-2 K :.;.- .44.55-:1(.4 . it.�K •s;: tAr LP-ice., - _' •. • tilt F3.,'' a '^ '} ,i•. 'i�yt ? 7.. > s •si�� siah3pL s, a .P" S�j Y+n. a,.�:9, ��.�,- S -d4 ��, a° i Yet '4 t e'w `v. A.� 1 h1 ' tJ F"•1 x :a a ' ��' f•.a*s rie f , ?`l st ,t r > 7 `� t+• x , s j e�i4 s L '1 1:14 0.7:!"*" +y �t x t ' .,t> 4 -°} n ;*'"".-` #„-pie ` s Pict.. ``'sS7' �st .,..,+p..�iQ '"<v. r iv r .f - �`5.. Y 'a? lo- $$/.+r'-,"�+tt41. d1 1S' 'Tti� r4�p•1i ..t: ^'r. ..4 C x+ti's :!: G. B r ro.ca�.��c Y i11 yf S;t5 1a°,s'3s `} '^� ., +�2,rd ? , a w 4 '37 1 +a r e s qa%< `xua� a �r-.� y;i '4L4Jr ""7k, :n�'+ x.t �s`>tf,c�+i'�...� 'yi' K�z li H 1 ty r.a > -:l u ; '. �, yti".. µr l - a i ' °M rF ntfi yYa iS74 a4- 5:1 ,4t'..$ ?=.ltd. y .�- v�. i s.. y ,1 y _ 2i zy.y a 1riV4-1. o-COril ,j` nt �, �¢ 1 } Ati.i csr ,4 - . .y�fe'? :kat? +y7 ra tii'X 1>y$'. t!i 1 a + pp . ;2("r a A`-.ttt- i5 rot,+,r f >. -s X s s s•'M1% tµ,..°c "71:: yx'Y. 4� `'1 L f i P.{' -t - .2,--e s'< -7- a".1..; >•� t r r> 1..Str1i, 1� +'b^ .t.-`� �+;"9iws_1?:,".•a.r: »s r.:4sL:z� _sx... �_ r1.,r' .:,ataAi q'�n,atbn.,. • Case No S14-000 Review Agency Comment Page 9 of 13 Page 377 of 387 Vacation of Access and Utility Easements Identified on Rat ... AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-A P&Z REGULAR MEETING.APRIL 16 2014 �s � r cr' x�it; II{ILA r� 'y �} r d... 1 {_ z`' s v a t `',�l a"_ ,±? S a%1� itisti __ a." Ire 1 i � gn. -n--7.— e t £c. �- �e ..., 2wi1. 'fit F $ e2,.4 -, t{y6-'"d i �' 3 5iihq y\,.. r S 1 �'` e'l X 1. 4 r aY'.E. - .3�w'''m`5s1:. .. _ "c.,--,{h[ s S I y a '.t, f„k .a, a ,7yl w.:. '$ n E y -!:, .,„y� `. >^..�,'f .� -i ,R£� F3 4„ay, fig ¢ +gf y- ' �” '+ !>r a u t ijG"k ,M1 o'�R„" 4 yPs#•7 A K 1 acyYi e°c--bi 3 x{T''_''v§' 1 k i * e3K k vtyyk� -A. t: mtyx'�s-. ..-i "°-_ t �-s'y�w�t "' "T4, , `'�'p'4-aoA,1.4l.+r al.. ,,> ,a aT'`_ g <+ 7?±. t `°r te- C .w..r5, k '*' k ",?,.5,.. ,,-;?-7-46.0" rs.-ii,,-.4.-2..7--A-n--:.---.:...f..2.‘,--44-.-vm.:4,-;-.1r,ttr. 1,11-1,,,.;..,,..,ffili..,..1----,4tttr. '��+'�` .4----1 a :i r} > '/^'yG 3 "� c y¢ , of G }:i� 4...m4= fr A x��(t��f 5 1` lta i�$ Case No S14-000 Review Agency Comment Page 10 of 13 Page 378 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-A P&Z REGULAR MEETING'.APRIL 16,2014 La 1 -' t,, 4 ,, Aka r " y if „- , `>,g+ fir" '/ 't.b._,,„„.„,,,„:„...„.....,.- ,..-4,,,,,tat,,,,,drtt i ..,,,,„sets, At gt rib x w r . ' 4 k� Y r off�= '41A4?tii1V-.*Illitkil:,�k f 4 Agar flfl• a ; .�R' _lag I' $'i`P L _ A"l .i • II 1 p T 14 }.t ref T., f 7 0%3` ryf.. '4. h.t _ s "3":"...- i_ tai+e ,1�� > .v.`. ,"��a' x .eAil '!' r .aK g., 1,4..� Case No.S14-009 Review Agenry Commem Page t t of t] Page 379 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-A P82 REGULAR MEETING'.APRIL 16.2014 i { ,. �t ---="' *r„a..x- ' :F'iN+t "�$"5efi k`.x' 1 ar 4F b,,• 5 a n4 Bid' "X",N i.yigy' A" :. '.F < 'i* to :k *4f"H :g3 T: 'Je A- 5 M a , ,It z `'; ter t� d6'. _ t k.'� .-'�Y 'fi'£ t -. x' 3a yy 1 . ,, z-tP - a ,� .' T• ..va Fi t ae�l d 1.44' 1 .u`i r C��'.:.,.« n No 514006 Review Agen y Gommenl Page 12 01 17 Page 380 of 387 Vacation of Access and Utility Easements Identified on Plat -.. AGENDA ITEM #13.D.1. PUBLIC HEARING ITEM 7-A P8Z REGULAR MEETING:APRIL 16,2014 Jack Maker From: Jackson,Byron <Byron.Jackson @acsalaska.com> Sent Tuesday,March 25,2014 12:34 PM To: Jack Maker Cc: jefftsteele @me.com;Bob Pederson;Martin Lydick Subject RE:KIB P&Z Case 514-008(Jeff Steele,Vacation of Access and Utility Easement) These conditions will work for ACS. Thank You, Byron T.Jackson From:Jack Maker[mailto:imaker@kodiakak.us] Sent:Tuesday,March 25,2014 10:36 AM To:Jackson,Byron Cc:jefftsteele @me.com;Bob Pederson; Martin Lydick Subject: KIB P&Z Case 514-008(Jeff Steele,Vacation of Access and Utility Easement) Importance:High Goad morning Byron, This email is a follow-up to our previous phone conversation regarding the vacation of the access and utility easement on Mr.Steele's property(Tract 0-1 and D-2 of Tract A,Bells Flats Subdivision). I wanted to confirm that our recommendation to the Planning and Zoning Commission will meet the requirements of ACS. With your concurrence, staff will recommend the vacation be approved subject to the following conditions of approval: 1. The property owner shall perfect the vacation by filing a plat depicting such vacation.The vacation and replatting of the area shall conform with the abbreviated plat procedures of Chapter 1630 of the Borough Code. 2. The property owner shall establish a new utility easement covering an area at least five(5)feet to each side of any AC5 cable found to be buried within the vacated easement. The new easement shall be depicted on the plat and a letter of non-objection must be provided by ACS prior to preliminary approval of the plat. Please reply as to whether these conditions will meet the needs of ACS. Feel free to contact me with any questions or concerns regarding this matter. Thank you, Jack L.Maker "'�tl fad Z. ?Hain rt Assistant Planner Community Development Dept. 710 Mill nay Road Kodiak,AK 99615 (90714869361 19071539-1475(cal (91171 486-9396(tat) 1 Case No.514-008 Review Agency Comment Page 13 of 13 Page 381 of 387 Vacation of Access and Utility Easements Identified on Plat ... AGENDA ITEM #17.A.1. Service Area No. 1 Board RECEIVED Regular Meeting/Public Hearing March 27,2014 6:15 p.m. Kodiak Fisheries Research Center MAY 1 2014 1. CALL TO ORDER ONCLERK'S Koe A Chair Scott Arndt called the meeting to order at 6:25 p.m. 2. ROLL CALL Board Secretary Martha Barnett conducted a roll call and present were Chair Scott Arndt,Board Members Kevin Arndt, Paul Hansen, Curtis Howell,Turk Martin and Dennis Symmons. Natasha Hayden was absent. A quorum was established. Also present were Visitors Jeremy Williamson, Kodiak Island Borough Secretary Kathy Peters and Director of Engineering Bob Tucker. 3. APPROVAL OF AGENDA SYMMONS MOVED to approve agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF PREVIOUS MINUTES—Regular Meeting February 13,2014 SYMMONS MOVED to approve the minutes of February 13,2014. Arndt noted on page 2 under Phase II of line striping of paved roads, need to correct third line last word from paved to stripe. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 5. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT HANSEN MOVED to Acknowledge Receipt of the Financial Report. Chair Arndt discussed snow removal and maintenance expenditures with the board. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 6. VISITOR COMMENTS. None 7. CHAIR'S REPORT Chair Arndt reported clearing the right of ways will continue on Service Area No. 1 roads. i Service Area No.1 March 27,2014 Page 382 of 387 Service Area No. 1 Board March 27, 2014. AGENDA ITEM #17.A.1. 8. OLD BUSINESS None 9.NEW BUSINESS A.Public hearing on the FY2015 Budget SYMMONS MOTIONED to adopt the FY2015 Budget Arndt closed regular meeting and opened the public hearing.There was no discussion Arndt closed the public meeting and reopened the regular meeting. Arndt discussed the line items of FY2015 budget with the board. ROLL CALL VOTE ON MOTION CARRIED 5 TO O. 10.VISITOR COMMENTS Bob Tucker commented Woodland Drive where he resides had never looked better with lack of potholes. 11.BOARD COMMENTS D. Symmons — Thanked Turk for attending meeting. He hoped that the board would not lose him. C. Howell—None K. Arndt-None P. Hansen—Since we have lower expenditures we should take advantage getting the ditches and brushes on the side of the road before everything blooms. T. Martin—Have been sick but will get up to speed. It looks like everything is going good. 12.MEETING SCHEDULE A regular meeting was scheduled for April 28,2014 at 6:15 PM 13.ADJOURNMENT SYMMONS MOVED to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. Meeting was adjourned at 6:48 p.m. 2 Service Area No,1 March 27,2014 Page 383 of 387 Service Area No. 1 Board March 27, 2014. AGENDA ITEM #17.A.1. IV . 3 Dale: 116 i / Martha Barnett Engineering/Facilities AyyFurove 7�a /�`� Dale: f Z©/y Scott Amdt, Chair Service Area No. 1 3 Service Area No.1 March 27,2014 Page 384 of 387 Service Area No. 1 Board March 27, 2014. AGENDA ITEM #17.B.1. KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting—April 14,2014 SUMMARY APPROVED: Motion to enter into Executive Session for the purpose of discussing negotiations and to include Superintendent Stewart McDonald, Assistant Superintendent Marilyn Davidson, Chief Business Officer Lisa Pearce, Special Services Director Krista McGuyer, and Attorney John Sedor. APPROVED: Motion to enter into Executive Session for the purpose of discussing the Superintendent's evaluation and to include Superintendent Stewart McDonald and Attorney John Scdor, APPROVED: Motion to extend Stewart McDonald's contract as Superintendent for the Kodiak Island Borough School District through June 30,2017; with a 1% increase for FY15 resulting in a FY15 annual salary of$132,331, FY16 annual salary of$132,331, and FY 17 annual salary of $132,331. APPROVED: Motion to adjourn. Subsequent to approval, Board of Education meeting minutes are posted on the District's website at n"ru'.kibsd org. Page 385 of 387 Kodiak Island Borough School District Special Meeting Summar... AGENDA ITEM #17.B.1. KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Regular Meeting—April 21,2014 SUMMARY ACTION ITEMS: APPROVED: Motion to approve the Agenda and Consent Agenda to include: *Approval of Minutes - Regular Meeting Minutes of March 31,2014, and Special Meeting Minutes of April 14,2014. *Approval of Out of State Student Travel—Kodiak High School FCCLA Members as presented, for nine Kodiak High School FCCLA (Family, Career and Community Leaders of America)members and Advisor Darcy Glagolich to travel to San Antonio, Texas to attend the July 6-10,2014 National Leadership Conference. Funding for the travel has been self-generated. *Approval of 2014/2015 Board of Education Proposed Meeting Calendar, as presented. *Approval of Purchase Requisition 00038205 to School Specialty in the amount of$55,294 to upgrade furniture and books for Title I Rural School libraries. • PRESENTED: School Board President KATIE OLIVER presented certificates of appreciation to Larsen Bay School Volunteer of the Month Marlene Kenoyer and Kodiak High School Volunteer of the Month—the Booster Club. PRESENTED: School Board President KATIE OLIVER presented a Spirit of Youth recognition certificate to Kodiak High School student Alyssa Madrid. PRESENTED: School Board President KATIE OLIVER presented a plaque of appreciation to U.S.Coast Guard Advisory Representative CDR Michael Mullen. APPOINTED: LCDR Steve McKechnie to serve as the U.S. Coast Guard Representative to the School Board. PUBLIC HEARING: School Board President KATIE OLIVER opened a Public Hearing to allow for comments from members of the community regarding the FY 15 Budget. No comment was given. ADOPTED: Motion to adopt the FY 15 Budget in the amount of 551,200,517,with request for Borough support in the amount of$11,171,800,of which 5853,.850 is in-kind services and S10,317,950 is appropriation. Page 386 of 387 Kodiak Island Borough School District Special Meeting Summar... AGENDA ITEM #17.B.1. KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Regular Meeting—April 21,2014 SUMMARY APPROVED: Motion to acknowledge receipt of the February 2034 Report of Revenues and Expenditures,year-to-date general fund revenues in the amount of 526,1 36.988 and year-to-date general fund expenditures in the amount of $22.698,114. PUBLIC HEARING: School Board President KATIE OLIVER opened a Public Hearing to allow for comments from members of the community regarding the 2014/2015 Town School Calendar Proposed Revision and the 2014/2015 Rural School Proposed Calendar. One audience member commented she did not understand the rationale regarding the calendar proposals when an email request to take the calendar survey was received and suggested respondents could make a more informed decision if rationale was more apparent on the survey document. ADOPTED: Motion to adopt the Math Curriculum Document as presented. APPROVED: Motion to approve Purchase Requisition 00037571 to Math Learning Center in the amount of S 1.31,43320. Purchase Requisition 000 38274 to Northwest 'Textbook Depository in the amount of$81.799.40. Purchase Requisition 00038266 to McGraw-hill Companies in the amount of 543.512.10,. Purchase Requisition 00038267 to Kendall-Hunt Publishing Cu. in the amount of$1 1,220.00, Purchase Requisition 00038291 to Carnegie Learning in the amount of S12,480.00,and Purchase Requisition 00038304 to Joint Wiley X Sons in the amount of 53.519.00 for Math Curriculum materials as presented. APPROVED: Motion to approve the 2014/2015 non-tenured certificated contracts in the amount of 51,992,007 for a total of 33 full-time equivalents(FTE). APPROVED: Motion to adjourn. Subsequent to approval, Board of Education meeting minutes are posted on the District's website at www.kibsciciv and on BoardDocs at intp://www.boarddoes.com/akikodiak/BoardnsPPublic Page 387 of 387 Kodiak Island Borough School District Special Meeting Summar... Kodiak Island Borough Assembly Regular Meeting Guidelines May 15, 2014, 7:30 p.m., Borough Assembly Chambers PLEASE ANNOUNCE: Please remember to turn off ringers on your cell phones or put them on vibrate. 1. INVOCATION Major Michael Bates of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse Assembly members Bonney and Kaplan who are absent due to personal leave. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA Recommended motion: Move to approve the agenda. VOICE VOTE ON MOTION. 5. APPROVAL OF MINUTES — None. 6. AWARDS AND PRESENTATIONS A. Safe Boating Week Proclamation — Mayor Friend • Accepting: Kodiak Flotilla Commander Wes Hanna B. Kodiak Island Convention and Visitors Bureau Update — Executive Director Chastity Starrett C. FY2015 Budget Slide Show Presentation — Finance Director Karl Short 7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Clerk's note: Mayor Friend please announce: The School District Funding Resolution No. FY2015-01 is under Public Hearing please hold your comments for the school district budget until that time. A. Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking Kodiak Island Borough Assembly Guidelines May 15, 2014 Page 1 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. Resolution No. FY2015-01 Establishing the Minimum Tax Levy and the Minimum Amount of Funds to be Made Available From Local Sources for the Kodiak Island Borough School District for the Fiscal Year Beginning July 1, 2014 Ending June 30, 2015. Clerk's Note: Attached on yellow paper is a corrected version of the resolution which is also made available to the public. Recommended motion: Move to adopt Resolution No. FY2015-01. Staff Report — Manager Cassidy Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. B. Ordinance No. FY2014-16 Adopting and Implementing a New Employee Classification and Compensation Plan, Revising Sections of the Personnel Manual, and Updating Position Descriptions. Recommended motion: Move to adopt Ordinance No. FY2014-16. Staff Report— Manager Cassidy Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker, Close public hearing. Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS — None. Kodiak Island Borough Assembly Guidelines May 15, 2014 Page 2 2. Resolution No. FY2014-08B Amending Resolution No. FY2014-08 to Approve the Supplemental Non Profit Funding Requests for the Girl Scouts of Kodiak and Providence Kodiak Island Counseling Center. Recommended Motion: Move to adopt Resolution No. FY2014-08B. Staff Report — Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. C. Ordinance for Introduction 1. Ordinance No. FY2015-01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Commencing on the First Day of July 2014 and Ending on the Thirtieth Day of June 2015 (Fiscal Year 2015 Budget). Recommended Motion: Move to adopt Ordinance No. FY2015-01 in first reading to advance to public hearing at the next regular meeting of the Assembly. Staff Report — Manager Cassidy Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. D. Other Items 1. Vacation of Access and Utility Easements Identified on Rat 88-20 for Tracts D-1 and D-2 of Tract A, Bells Flats Subdivision. Recommended Motion: Move to approve the vacation of access and utility easements identified on Plat 88-20 for Tracts D-1 and D-2 of Tract A, Bells Flats Subdivision. Staff Report— Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. 14, CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking Kodiak Island Borough Assembly Guidelines May 15, 2014 Page 4 15. ASSEMBLY MEMBERS' COMMENTS Announcements — Mayor Friend Land Sale No. 18 will be held by Public Outcry Auction on Saturday, May 17, 2014 at 1 p.m. in the Borough Assembly Chambers. The Mayor and members of the Assembly will be traveling to Old Harbor to attend the Old Harbor 2014 Spring Leadership Summit on Friday, May 23, 2014. The public is invited to attend the dedication of the Earl Smith Jr. Memorial Fire Training Center on Monday, May 26, 2014, 2 p.m. at the Fire Training Center located at the corner of East Rezanof and Parkside Drive. The Borough offices will be closed on Monday, May 26, in observance of the Memorial Day Holiday. The next Assembly work session will be held on Thursday, May 29 at 7:30 p.m. followed by a special meeting in the Borough Assembly Chambers. The next regular meeting is scheduled on Thursday, June 5 at 7:30 p.m. in the Borough Assembly Chambers. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting, ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines May 15, 2014 Page 5 / KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET !_� Regular V Special Date: O /I'� I � Convened: Recessed: Reconvened: Adjourned: p BY: - BY: \an t " r`� BY: P Peru BY: cl- r 14v-,\._) BY: �/� p I' SECOND: SECOND: . SECOND: w , SECOND: SECOND: \/00.9.100A- AL,0 ill=: : oe _,„:„ ,,\i‘( 4 -YES 'NO - ' Y E S I N O ' YES NO,. :YES ,NO YES , NO Ms. Austerman °_,., Ms. Austerman Ms. Austerman Ms. Austermarj ` ` , Ms. Austerman x Mr. Bonney ✓ • r :41 e t . B. •ey ii Bo - - i, . on Mr. Griffin ✓ Mr. Griffin Mr. Griffin Mr. Griffin / Mr. Griffin /Mr. Kaplan ,' '. ., .la . r. apl. . a. .n V V . .. . Ms. Lynch ✓ v Ms. Lynch Ms. Lynch Ms. Lynch '7 Ms. Lynch Mr. Peterson ✓ Mr. Peterson Mr. Peterson Mr. Peterson V Mr. Peterson Mr. Stephens I, Mr. Stephens Mr. Stephens Mr. Stephens ✓ Mr. Stephens • 'CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?�,° . TOTAL: TOTAL: TOTAL: TOTAL: /� TOTAL: The mayor may of vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Friend Mayor Friend Mayor Friend Mayor Friend Mayor Friend • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority vote is majority of the membership (quorum). Point of Order and Recess. jular ✓ Special nvened: Recessed: Reconvened: Adjourned: !: if\ BY: Ly N;V'u BY: ■ r VYt Gill. BY: Goo-Ai BY: L � �;bk..) ECOND: 'up SECOND: ,1 • i It SECOND: SECOND: SECOND: tQ,�"�U 1 I ; Ac ti elf1SWIL-1), Rugg I I! R •i\ RTA1044- 1 1 i ® NO YES I NO 111111111111111111 YES PNO ; NO.,i N laillar ( Ms. Austerman ' V ( Ms. Austerman ' a Ms. Austerman I ( Ms. Austerm.zw� :. 1111•11Pr— ∎. . :o ' 13... -y �r : on gl Mr. Griffin Mr. Griffin 1 . ' �� i r. 1. • ma= . . . a I. • r ' • . 1 imh Mr. K. •Ian rMs. Lynch . Ms. Lynch Mr. Peterson 1 Mr. Peterson 1 Mr. Peterson i Mr. Peterson i Mr. Peterson ■Mr. Stephens IIII 1 Mr. Stephens Mr. Stephens ri 1 Mr. Stephens ✓ I Mr. Stephens " jCHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHA GE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?j TOTAL: �, TOTAL: - r, I TOTAL: TOTAL: �" TOTAL 1 ■ J Tom^ mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembl Mayor Friend i Mayor Friend ' Mayor Friend Mayor Friend L____ s' 6 present requires 4; 5 present requires 4; 4 present requires 3 fled: Recessed: Reconvened: Gt,ii '3 BY: BY_ a ,�"L c c" i BY: 1 BY: DND: SECO t3: SECOND: SECOND: I SECOND: 1/40. t\ g■I ° \I ci- , , vi(ut � . J`� ■ I YE .' NO ,YES NO - YES .',NO YES No 1 ;, - YES Ms. Austerman I Ms. Austerman j Ms. Austerman 1 Ms . Austerman f Ms. Austerman If r. B. e t onney B. •. fir. Bo .- , ._. .. silli Mr. Griffin 41 A Mr. Griffin I IF Mr. Griffin } Mr. Griffin IIII Mr. Griffin r .p . Mr. an o . apla Mr- K a. a fallialt.Plan Ms. Lynch I Ms. Lynch I 1 Ms. Lynch I Ms. Lynch I i Ms. Lynch Mr. Peterson , Mr. Peterson i III Mr. Peterson i f Mr. Peterson I � Mr. Peterson Mr. Stephens i F Mr. Stephens Mr. Stephens Mr. Stephens I Mr. Stephens ICHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHA G OF VOTE? CHANGE OF VOTE? CHANGE OF VOT ''I f"")I TOTAL: I s------ D TOTAL: j TOTAL: TOTAL: --rase where only six members of the assembly are present and there is a three/three tie vote of the assn ` I Mayor Friend I I I Mayor Friend 1 I I Mayor Friend KODIAK ISLAND BOROUGH Regular Meeting Regular Meeting of: Ma. /Si 2si Please PRINT your name 00 Please PRINT your name kh* \VA'n tellA L ' ReiTh ke 5-c o Lo FY 3035 Budget KODIAK ISLAND BOROUGH - -- v t s nI'V '1't=1 o: GFOA Award Programs Overview of the Borough • The Kodidk Island Borough is the loth largest Borough covering 6,560 square miles. The Kodiak Island Borough is the only government in Alaska that has received an award for all 3 GFOA • It is larger than the states of Hawaii,Connecticut, awards. Delaware and Rhode Island. • The Certificate of Achievement for our CAFR • There are 13,824 people living in the Kodiak Island * The Distinguished Budget Award. Borough. • The Popular Reporting Award • In terms of population we are the 7th largest Borough in Alaska. ttiii3tttit ;21, ;1;1 !=,;= .1 •••=;: -=='=.f.==e=t1= '= c.'-‘4,4 = Overview of the Borough Area Wide Powers • Kodiak has 2.07 people per square mile • Education • Dhaka Bangladesh has 106,684 people per square mile. • Tax Assessment&Collection • Planning and Zoning • General Administration and Finance • Emergency Services Planning •„Community Health_ .• Non-Area Wide Powers • Solid Waste Collection and Disposal • Parks and Recreation Strategic Plan • • Economic Development • Animal Control FY7o14-2o18 • Road Maintenance and Construction Street g LI htm gA n•.• • Fire Protection and First Responder t • Emergency Medical Services Strategic Plan FY2014-2018 The Strategic Plan Addresses • Restructure the budget development process. Both Area Wide and Non-Area Develop a budget process to facilitate a smoother wide powers. budget incorporate necessary communications and timelines between the legislature,cities/villages, school district,non-profit agencies,etc. '. a a , t nx`3° .ef/d�i §• tit' 'R' 9qQ ,pY .� I �. w1 ""- ^,�" a x,_ t% Strategic Plan Strategic Plan FY2014-2018 FY2014-2018 Begin implementation of island wide Address the PERS/TERS unfunded liability. transportation plan. Review and develop a funding plan for the Kodiak Island Seek and pursue full funding of a replacement ferry in Borough portionof the PERSFTERS unfunded liability. cooperation with federal,state,local cities,tribal organizations,villages,native groups,ete.for the economic well-being of Kodiak communities and Western Alaska ,. • 2 Strategic Plan Strategic Plan FY2014-2018 FY2014-2018 Define and enhance economic development in Develop and implement a Military Facility Zone. cooperation with the City of Kodiak. Support the designation of a Military Facility Zone that will Establish and improve Kodiak's economic development provide low interest loans to developers to expand support plan to attract new business growth and encourage services important to the expansion of the various missions business expansion island wide. of the USCG in Kodiak. Strategic Plan Strategic Plan FY2014-2018 FY2014-2018 Diversify energy resources for island residents. Establish a resource management plan. Address the results of the Kodiak Area Energy Audit Develop a resource management program that identifies conducted by the Alaska Energy Authority land and resources to be disposed of,acquired,and retained in a manner that will not unduly affect the existing market and that benefits present and future residents. Strategic Plan Strategic Plan FY2014-2018 FY2014-2018 Develop a solid waste management plan. Increase citizens'participation. Develop a solid waste management plan that identifies the Utilize the technologies to increase resident involvement in most efficient method of collect ng,disposing and the government by connecting citizens and decision diverting municipal waste and also considers convenience, makers to make informed Judgments effectiveness and cost. •ra`y`s t 4 3 Strategic Plan Strategic Plan FY2014-2018 FY2014-2018 Improve efficiencies of services and governments. Expand existing public utilities. Pursue methods of combining similar duties and Expand existing public utilities in the Monashka Bay area. responsibilities into larger management schemes i.e.service areas,fire districts,governments,etc.to most efficiently . serve the public. i R u...' 'zP t14 1104 "x 1.1t -x L m ..I u c_ - P..-t r--..1 c CU Financial Condition of the o r---d 1 :- Borough 4-3 " C �F a Rl ,_ — v m , — - - 1—=k _ 1.,-.41 _c_ l Major Sources of Revenue 10 Year Analysis of Assessed Value • Property Taxes i ,goo 000 von • Severance Taxes ,o0 00,pon . --- '� • Motor Vehicle Taxes II sow, I • Intergovernmental Revenue • Property leases s oeo 1 40.■000,000 r Interest Earnings v' r , I ; 10 Year Analysis of Last Ten Years Number of Senior Mill Rates 'Citizen and Disabled Veterans Tax Exemptions _ 504 L 1 , ' 4 e �r 1 , 340 ] m - - it ., m 450 00 /d YI 1 r l c i 7 ' . "5 5 ti•'-tG' 4. 0-'* �3. �r !N= 77' r..' 2495 1007 7008 Soap 2010 201: 2013 2004 2015 24408 005 10 3 4 2525 11 ..9 nor Otens •,CSabied Veterans One Mill Equals • $i,16o,00o in property tax • Comparison by fish type • This is$28,523 more than last year .4`7 • Per Capita Tax Comparison Deposits in Local Banks Boroughs Only FY2013 1.013.Island e0rougb 254,7 / g y ugM1 0c009000 M 5 B ugn f I_ E B ugn ( 140,000,00C / M B ugn 1 li Benz cen nsWZOOrough 0 5i � Lk&V IB OgM1 - M B 9ugF 40,000,0:0 ( 1 1 �S Y e u14aYBCroAM1 0® _.� ,A9 .3. ;oco ;oco 3 00 4000 Saga 6 soo . 004 2005 1006 aile7 7008 2009 2010 2011 2012 2013 5 City Sales Tax The Borough has five different types of funds. o"n . • General Fund �.... • Special Revenue Funds • s e 1 • Debt Service Funds • Capital Project Funds J S N -'N?a, u` x '. is uq� KAI l Enterpnse Funds 1.11: ;I` *t ou ac,05 0006 xory,;no6 g ,aft 2012 SC13 ds.'.,iigba...... .P4a°F* ..,..r.h...xu._s«u -r,.-».ev •v vw ffi..., ..1 Fxt..,1*dl &-« _-,.,_-.. ., s.'t`s t,. The Overall Budget for FY2015 is General Fund $36,017,035 • • c«ray The General Fund is used to account for fr,ffsra, resources traditionally associated with ralFU"e,;_„., government that are not required legally or by 67349332 sound financial management to be accounted for in any other fund. service di 15,BO6 G93 14w 2 g$p ' y "?' ,$ a > Material Changes in Revenues General Fund Revenues by Source There are no material changes in General Fund _ "°' • Revenues this year. ' - :lW. : .s x,a,ePTa, _ 2ate se , .Sys ' az v yi"_ $ i, ✓4' i e z 't + /�Nk, PrWirvtYTai a y 6 Budgeted 1Yt2015 Intergovernmental - National Wildlife Refuge Pair Revenue C4ZEORBGREMSreitgasSaa rzee,.isro,ea� mom aim .,;.,,,- viLr$3sasooa -- 8W671315 III• �i ■ I . ■ ■ rl State ' • ! I ■ (■ ❑ ■ ❑ fi-„— I .e �” a iii • a •'s''! Q1,.„, ;. : ' - .,, Revenue SWAG Projected State 'a Iwo budgeted CiCna 0 litg a0)budgeted s7o7,639 1 Wz*B3 111— Revenue Sharing 1 a , 0 Todiatiaro to 600,5°fun ■ � , , 41}i, , n o Tat savestheownerpfps3o0o00(t..o-g Ah CO agagft Shared Budgeted Q Vaal FA3 ffiffl299ittigtOSAI OMB a bvdgeced _ goo/ General Ma Revenues wpm t9ors r e ; A n,.....„„,... II � �. r1 _ `ti,,, 'uq tia / ,I1 II■ 1. / I _ pia 424 _ _ to 7 . . �.�� _. FV2015 Severance Taxes are Fish Severance Tax 29% of General Fund Revenues FY2014 is estimated; FY2015 is budgeted • IOW D° —. 6 i_ i 7. k 1� .Mrirg ■ ■ M. 1 1: l f h e ao • � 114 li, f 6 II:it { ` 1 E 11. 2'1 4- 1iF &' . roPtt# i . , � tx L°° �'1 l P:1 11 f v �_`z ;II.'. i r ,[� g q �1� 7 37'1 w�i 7- fY '7' i 9 h i• ' T C , ,r' .,° •f S� °' a'y ' S 6 % 00$ 009 ii'. 1013 30 5 °i5? • Severance Tax. Rates In Other Alaskan Communities Interest Earnings FY2014 & 2015 are budgeted amounts YpNV1aL i 6W cars -� i Kodiak island earnugM1 5 Unaksua I f s dP nr � 100%0 Lake&P I Borough i ° m _ e m3( ; .,C l ti 1“11131/y irtP 0.� t i Y E �- tt I wn t n.:,1 1 i FTts e, 44-4°11 PJpi P m{iI v kg +fit 4, "*P ofb 0.50% 9s 5 w a ca 2.50% 3om6 fa di'+°°ifk,�`7�'�.gdfl4+d� y a �,f°�,° es'`'. Building Inspections Material Changes in • Expenditures • Currently Building Permit Fees Cover 0.%of the Borough's Cost for this Program - We are budgeting a 5300,725 increase in • To recover 65%of the program cost fees expenditures mostly due to: would have to be increased 5g% • A new position in the Managers Department. • To recover a00%of the program cost fees • increased salary and benefit expenditures would have to be increased 144%. • Increase in Economic Development. i r ± Increases in Emergency Preparedness an ' ti. 3 az. 8 General Fund Expenditures ok General Fund Expenditures by Function • General Fund expenditures are budgeted at $7,349,332 ...., ,.,...s. • This is$3oo,735 more than the FY 2014 """" ° budget yIIN '. t t us , *I i s Mil': aw.'.. Kodiak Island Borough CIS Websde "•Gi " .�iu• +AO.ra�mencsre° 00,44$442•44 �+ if'r s ov:s r. 4 s. General Fund Fund Balance Special Revenue Funds FY2014 & FY2015 Budgeted o r Special Revenue Funds are used to account for revenues from specific sources which by law are 4. restricted to finance particular functions and 7 1 I I" - - activities. t 00o _-! mot+ 7 " M1 \A/ 80��ry��°ee'coq .eyAyr�4 4,S SSA xq� "• 4t . 9 . , ... Education Support Fund Education Support Fund . . ' The Borough has set op a SpectaIRevenue Fund entitled Education Support Fund. , • The Borough sets a mill levy specifically fed , . Education Support and these revenues are i . deposited directly into this account. , • Per Borough Code all motor vehicle taxes aim also deposited into this fund. I . zi}}5 .! .iii....1 .}}..-cr•it."-' ':::,1'^ ;". '''' 14-...... .:2•IIII.c.s, : , .:`,/,;I: - ..-`,4-4 - :"..1‘4IIit'llK,'1:I; , I I . . • , Education Support Budget . Education Support Fund ok FY15 School District Request , * At this time the Borough is budgeting a 9.16 , The School District has asked fora total , mill rate for Education Support. appropriation from the Borough of v11,170,800. • The owner of a$300,000 house would pay $7,748 in property taxes to support the School This is an increase of$521,080 over the current - District. , budget. • This does not include the 1.40 nulls needed I `I"`II, m... ....-^.. for service on school bonds ...,}-}-1.,} .,-;;;;• The Borough budgeting$2.6,740,060;-:- •' ': 1' i v}. l'CriFY.-- ' '1,ii:}}}: 1-11-1.1 a$140,280 increase from last year. .1 .. . . . Education Support Fund ok Education Support Budget ' FY2015 Expenditures c.fluiiviiiim. 1 sio,ogo,iso—Transfer to KIBSD .., . ReaihOPerliffte5 1.9,59.62a . $381,350—Mental Health Services • ] o}ocaroo.eftyo}c5 5,035,080 $175,000-Liability Insurance , . oo.ws.dei.,,A 285,000 $140,000—Property Insurance . , ' TOUll sio,905,500 $70,000—Snow Removal/Sanding • ilig,OopiAnnualAtidit c ,! $10,9o5,600Total Appropriation . I 10 KIB Contributions to KIBSD School District Property Insurance FY2014 & FY2015 are budgeted amounts FY2014 & 2015 Budgeted :ao°°o 60,000 i li _ � i i re +"' ;e ..rm x e° ‹t''`i,r8"ea�'�.,o+ea�,s'e• do h,' ,. o., e e p'"`el" e�,'+o e�,`'e° e School District Liability Insurance School Enrollment (ADM) FY2014 & FY2015 Budgeted FY2005 to FY2014 — eso 1 1 2,550 , - a r;2a :,�''"d` d$ �' : s .dy �s..? -`.. as„ a' ai° o; s4;- s `c;*, `•,'_'; e o eec,, c„ , ,Gr' F c c FoF' Fo Building and Grounds Borough Building Improvements - _ i • In FY2oa2 we completed the louver ° j • • • I . • • replacement and replaced the old controls s° i • :. : : : : : with modern digital controls. 400 ' 3a 1 �� • This should result in a savings of 7,200 gallons of fuel oil per year. ;—- S Y - ...1 - • There has been asavings of$28,219 since the- B' `r ,Fa ; „" startotheseimprovementprojectsnin2009. c F 4 '` ' F„ F, ., 11 Adopted Service District . Road Service Districts ! - Powers . . . . . • Road Construction and Maintenance • The Kodiak Island Borough has 4 road service districts. • Fire Protection ' • The road service districts have no . • Street Lighting personnel. All are serviced on a contract , basis. kni'.• Fitt ResponderEmergencyMediCal Servicest ,rr:r•"4-4'2" t 'Pl;,:>.".-::P..'ir'7,r'e . '.li.,./'`i' ..,''::si:i.:,'4? . . , i • ,.. . .. • . . . . • - . Road Service Districts Road Service Districts Per Mile Costs - FY2014 & FY2015 Budgets . • Why so much money inSDi? • , 60,0,X. 5. 0:. 400W -Pp n , - 4 --- -,1 1 p , 9. , ri c • -.,,n, #4, t. i..,. . . . . . . - - - PH .... eet ,,' e e e . Road Service Districts Road Service Districts • Monashka Bay Road Service District has • Service District No.1 has budgeted$ma000 budgeted sa8,000 for snow removal. for snow removal. • So far they have spent$25,660. • So far they have invoices for sz8o,000. . , . 12 Fire Departments Fire Districts We have 3 fire service districts. • Fire Districts work to prevent and to control fires • Fire Districts also provide First Responder • Bayside Fire Department has 25 volunteers and Emergency Medical Services a paid Fire Chief. • Womens Bay Fire Department has 13 volunteers and an unpaid Fire Chief. The Airport Fire District has a contract with the Womens Bay Fire Department to providete services Womens Bay Fire Department Fire Departments Proposed Addition -` Cw`�'- -1IC • These are some examples of the work performed " i`� `t'* r_ "'o'l� f by Bayside Fire Department e S1 MO v c el Fire Departments Bayside Fire Departments Bayside its : .fie+ 4 y> RVJ ,. r a 7 1 w a"ys re.: te s r ` 9 '- y " evy * $w k 13 Fire Departments Womens Bay Fire Departments Womens Bay 7 : V . .4‘.''Ak'eo SalOffie .. • ,...%:-.----",-44-,>" - . ,., •,,.... . Creek •••Av..... it, 4.•1 ...‘.."..,a4NO„ta, #.1 ‘." -,-•J•T LtS Fire : , • i.•st•;:-.7:• •,ok„..-,J i --:--,,,,,,-sn.Sni-.-,ve.,-r. ----,...-s..,...n . : - -,<- , -,---‘',-.....44,-k% ' .--— -•.i.:,-,-.,."-- • i , '::.-y!,..,41,-4;7;e.,..-- '-4- .•!-;:‘: -• ''..);,.;.,;,-----,f,": '.. , .... ±i ;1. 1/4.,,,,,,,A„,/ , ...FIG, ...; tc:0:-W.A.toka:474..• ,,,,2, 4", !- I I -szifi4 rtgac.rx,H.4.,--..---p:ciPyirionVa ' r " ri-c.fl,:$114-,--i . . •-•4.1'04, i LSAttg*o'.:1.4,2004.-..tigi . . Fire Protection Costs per Capita , Street Lighting Districts • We have 2 Lighting Districts. .., . . _. . • Woodland Acres 1.- r tE---- ,„Y , , tw ,,o 1//-/- . , • Trinity Islands • ....„ . , . • ----a;',,,•20.VT--Tc.----;:, „eT J.,..X.k.--,i--..--,,E.,” -„-",...,ae.r, ::., :k:,;:i.;.,;?`", '„.,,,,,-„H,„,-,„.:.c1.,.,:,-,,..:;„-.>...: j't'',...+.. -di i:51:; . Heys de Fire Department Wornens Bay Fee ' ' Department . . Woodland Acres Lighting - Trinity Island Lighting District District • This year's budget includes a mill levy of IA • This year's budget includes a mill levy of 1/2 (.25)of a mill. (.5o)of a mill. ' . • On a$300,000 house this is equal to$75. - • On a$300,000 house this is equal to$150. . . 14 Street Lighting Districts Facilities Fund w ' M$ -ei.•��„, a p„R.e q • The Facilities Fund was started in FYiggG O'' with the sale of Shuyak Island to the State of rm ` krk ,i*,r4f Alaska for 1,42,000,00o. i kiklIsi; 4 r i a ik'' • In FY 1996 s6,000,000 of principal was used 4% s.. 'y` t-.4 for the construction of the Kodiak Fisheries �� rte, ;5y;.; rr 'T' � ,o-"� Research Center. °"F $ r'!-, "' �` v - The FY2O13 Fund Balance was 839,4.86084o At the end ofFYzoi3 the fund hasearned S °t ( ea. `t"' '' ° `+r-a "et" r sib 8ze,g34 mi liondollars:in interest.;yr; u'^, �4,_.,,,,,,,?..'er..aktit;win..00r. Facilities Fund Facilities Fund - Fund Balance 85%of the previous years investment income can be used for is°°°,°o° . IIII Capital Projects Property Insurance s o0 - 5 Up to 42.5%can be used for Debt Service s 0 _ _ g F • P q 8 $i Lr Pt?'o 8 ° ...g 8 V' Annual Contributions from the The Facilities Fund Effect Facilities Fund on Your Tax Bill ;AS'" i?`..t. "'`°°•`°° — If you have a szso,000 house the Facilities Fund ::::72; 111,114— — will save you 4200 in property taxes. s,ao ooa a aaa $ $ 8 S* ''S S' g S° o �' 5;r, ., ir. '"" ,'" M w€-.,.."r fl,' .,. 15 Tourism Debt Service Funds • The Tourism Development Fund had a Debt Service Funds are used to account for fund balance of$141,515 at the end of FY2g13 with no material change in ! the payment of principal,interest and related FY2o14. • For FYzoi5we are predicting bed tax " fees on all bonded debt. revenue and expenditures ofsix55oo 4 i - Bonded Debt Capital Projects X00 Capital projects funds are used to account for M 0044.Poe _ -- general government capital projects n04e0e — financed by general obligation bond issues, U U intergovernmental grants,contributions from other funds and interest income, s i [ :p exclusive of protects financed by proprietary t ' ,funds .. Y 1 5 P 5 °.:'. c� 1,'$4' , rki -e • '44' ^ te• �.,8`'e 8'�4 F�ya Vy . .. w „_e-.x N1! a iP.. .ql v.- <.wexex v. ..•.'erva .r n4p"�ffyp•ynd{."wu bae rn....s�rti,✓ 4xrovr..�._ee.. .%a.� .o-ue.ro%Ji,�y.. v.m' Borough Capital Projects $168,111,878 ggg •Peam"gh Capital Major Capital Projects 4,44 •B40441 School Project, 14% ss% •tegh&gwi ' ,' [ rmmi •St,ce Giants 1 t3% i.R •Nnspt l V } .p9'� F:h� h i4 'i ) a £ �. ..•nmuiral4 .....�_� .�s.. .. ._, . a�., � . : 16 Major Capital Projects High School Addition & Renovation • High School Addition&Renovation • landfill Lateral Expansion • Total Budget- $8o,479,00g • $36,182,643 already expended • Expenditures are within budget • Estimated completion date-November zoas . d,,., ..a "`8 •,as zy. �'- t .d c t ,$a Y•s'' .e.,?ta s° - dEi High School Renovation High School Renovation Work This Period: Work Scheduled Next Period: •Gypsum wallboard and painting •Glass curtain wall system •Electrical&mechanical rough-in all levels •Interior gypsum and painting •Communication cabling •Mechanical and electrical fixtures •Continue exterior weather barriers •Interior glass walls and doors •Civil work at west parking lot and courtyard *Acoustical ceiling grid systems High School Renovation High School Renovation Al' 'S f aZ ! ttvTT17 High School Renovation Landfill Lateral Expansions Project ' (1 4 a •• Total Budget-332,oao,000 • ,bn®EP 1 • The Estimated Completion Date is June l 01 5ntr ! • It is expected to extend the life of our landfill €`;"i j '"' more than 4o years � .. W j t t . '; ?+e.„a e=.Ceo, -r�wr.'�{ ...Rt:-,3u--! r3lran:::�.,..".m+kr. •c46Y�:. -,wa.."...cc:e ..i#c . _. .k'?.".;— = ^s..:. a£Y:ks , !?s8t Landfill Lateral Expansion Landfill Lateral Expansion ' Project Project x ifs: $'k'Em.:!_ ...vi, �...-, .» . "4 ki •a€ A'^� ` y Y 'f}: 2): '''N'""1 Landfill Lateral Expansion Landfill Lateral Expansion Project l i r sx -. m v 18 Current Large Projects Large Upcoming Projects FY2015 • Kodiak High School Addition and Renovation • Anton Larsen Bay Dock Replacement • Landfill Lateral Expansion • Womens Bay Emergency Shelter • KFRC Ventilation Modifications • Fire Protection Area No.i Generator • Kodiak Middle School Concrete Repairs Phase z • Four School Generators • Chiniak School Tank Replacement • Panamaroff Park Playground• , ryriY b ` Enterprise Funds Solid Waste Fund Enterprise funds are used to account for Borough operations • The Borough is responsible for Solid Waste Collection and Disposal on the road system. that are financed and operated in a manner similar to private business enterprises. The intent of the Borough is tha tthe • The Borough has contracted with Alaska Waste to collect solid waste on the road costs(expenses,including depreciation)of providing these system and to bill for these services. services to the general public on a continuing basis are • The Borough will continue to operate the financed or recovered unmanly through user charges baler,an_d landfill " -41,))))'#� � ° E 3.ta � � . Solid Waste Fund Hospital Enterprise Fund • At June 3o,2013 the Solid Waste • The Borough adopted health powers in 1983. Disposal fund had accrued$5,389,650 for closure/post-closure costs. • To fulfill this obligation the Borough owns a hospital with 25 acute care beds. • We have budgeted revenues and expenditures at$2,975,365. • At this time we are planning to increase r .these amounts bysoyOatthe ^d =y.°`^� na?.r , ,. v. r hearing ondune-5,zo1q}'�� ` 'd ` '; 19 , . Hospital Enterprise Fund . . 7 Hospital Statistics _ . In 2012 the Hospital served a significant portion , • In FY2o14 the Borough completed of the Kodiak population. construction on a new 22 bed Long-term Care . There were: Facility . • 4,496 Emergency Room Visits • Medicaid will pay d00%of the costs to build ..- . • 888 Surgeries and operate this facility 7. • 1,682 Mammograms i 77.* gh ha tvic r iii.t•exiiiPhysicalTherapy Procedures i ,iirin: .i.r.$3 r... The Befau :s entered into a 20 i?ar lease ryil wr„. ii. r,,,,,itio- i ..„,,*.rit, „. ‘-`■IV:. - r,A.4„;w`...;*'• ..;it`Se i 11 ' i •ii , ' - with Providence to operate this facility: I •.-178 1210uiPatientVisits, . . i . . i , ' Hospital Enterprise Kodiak Fisheries Research Center • In 20067 the Kodiak Island Borough renewed . • The total budget is$2,049,865. . . our lease of the hospital to Providence Health System for ten years with annual • This budget is balanced with a$397,375 payments of$720,000. use of retained earnings. i i • For FY aods the Hospital Enterprise Fund is „ . • Depreciation is budgeted at$750,420 bydgeted at sa..,o4o,ritcC-, ..: —„, 7,„.,... . .„447.. 4..„r.z. -01'4°f itatial)W.. , - . A.; -• iiim .(''.. iiW jtrjgi i'i7!'-il'iiri*riiiiiri-i 27'i:iiiii .4.-1:iii; • 82%of these expeniesare'depreciation. ' *.ii• There Will be a positive sash flow 'wri:tigrriii.-tr9 ... . . 911 Service What has the Borough done for me? * 911 service was added in FY1296. • This service is funded by a levy on all ' individual phone lines with a Kodiak address. • A taxon cell phones in the area iis being . , • We are budgeting sso,000 for FY2ods. . 20 I What has the Borough done s TheIrEnd K for me? z • The Borough provides CDD services 4" f1." >S r ; 21