04/17/2014 Regular Meeting KODIAK ISLAND BOROUGH
Assembly Regular Meeting
April 17, 2014
A regular meeting of the Kodiak Island Borough Assembly was held on April 17, 2014, in the
Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting
was called to order at 7:30 p.m.
The invocation was given by Major Michael Bates of the Salvation Army. Mayor Friend led the
Pledge of Allegiance.
Present were Mayor Jerrol Friend, Assembly members Carol Austerman, Tuck Bonney, Aaron
Griffin, Dave Kaplan, Chris Lynch, and Frank Peterson, Jr. Also present were Manager Bud
Cassidy, Clerk Nova Javier, and Deputy Clerk Jessica Kilborn.
KAPLAN moved to excuse Assembly member Stephens who was absent due to personal leave.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF AGENDA AND CONSENT AGENDA
GRIFFIN moved to approve the agenda and consent agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF MINUTES
Regular Meeting Minutes of March 20, 2014, were approved under the consent agenda.
AWARDS AND PRESENTATIONS
Manager Cassidy presented a fifteen year longevity award to Jeff Johnson, Baler Operator 1 in
the Engineering and Facilities Department and a five year longevity award to Jeanne Friel,
Assessment Clerk I in the Assessing Department.
Manager Cassidy presented the Employee of the Quarter Award for the first quarter of 2014 to
Dave Conrad, Construction Inspector/Engineer in the Engineering and Facilities Department.
Mayor Friend presented a Certificate of Recognition to Jim Pickett, Bayside Fire Station Captain
for achieving the 2014 National Volunteer Fire Council Fire Prevention Award.
Mayor Friend proclaimed April 2014 as the month of the Military Child in Kodiak, encouraging all
Kodiak residents to show appreciation, support, and understanding to the military children in the
community.
CITIZENS' COMMENTS
None.
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April 17, 2014 Page 1348
COMMITTEE REPORTS
None,
PUBLIC HEARING
1. Ordinance No. FY2014-17 Rezoning Lot 1 and a 14,379 Square Foot Portion of Lot 2A,
Block 9, Miller Point Subdivision, First Addition, From RR1-Rural Residential One To PL-
Public Use Lands (P&Z Case No. 14013).
AUSTERMAN moved to adopt Ordinance No. FY2014-17.
The rezone request was initiated by the Borough as the next step in the process of incorporating
the subject property into the North Star School Tract. The rezone followed the Assembly's
recent approval of a Comprehensive Plan amendment changing the future land use designation
of the parcels from Rural Residential to Public Facilities/Ownership (Ordinance No. FY2014-12).
The rezone conformed with all aspects of the adopted Comprehensive Plan, would prevent split
lot zoning, and would facilitate the final step of replatting the parcels into the North Star School
Tract (P&Z Case No. S13-024). The end result would be a 13.8 acre tract for North Star
Elementary School that was zoned for public purposes.
The Commission held a public hearing on March 19, 2014 and found the request was consistent
with the goals and objectives of the 2008 KIB Comprehensive Plan. The Commission voted
unanimously to recommend the Assembly approve the rezone request. 20 public hearing
notices were sent out on Friday, April 4 and no responses were received.
Mayor Friend opened the public hearing. Seeing and hearing none, Mayor Friend closed the
public hearing.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Bonney, Griffin,
Kaplan, Lynch, and Peterson.
2. Ordinance No. FY2014-18 Amending Kodiak Island Borough Code of Ordinances Title 2
Administration and Personnel, Chapter 2.120 Parks and Recreation Committee, Section
2.120.010 Committee Created— Duties, and Section 2.120.030 Administrative Assistance.
LYNCH moved to adopt Ordinance No. FY2014-18.
The code amendment requests were voted unanimously by the Parks and Recreation
Committee at its regular meeting on January 28, 2014. The request was originally to reduce the
Parks and Recreation Committee from nine to seven voting members with two alternates and
for the Committee to report directly to the Assembly.
The Planning and Zoning Commission held a public hearing on March 19, 2014 on the request
and amended the request to establish the Committee at seven voting members and no
alternates. The Commission agreed that the Committee should report directly to the Assembly.
The Commission voted unanimously to recommend that the Assembly approve the code
amendment requests.
Mayor Friend opened the public hearing. Seeing and hearing none, Mayor Friend closed the
public hearing.
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April 17, 2014 Page 1349
ROLL. CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Griffin, Kaplan, Lynch,
Peterson, and Austerman.
BOROUGH MANAGER'S REPORT
Manager Cassidy thanked the Assembly for the opportunity to travel to Washington, DC for
lobbying purposes and reported on the following:
• Three days remained for the State Legislative session. The Base Student Allocation
proposed by the Governor would be the determining factor for the Kodiak Island
Borough School District (KIBSD) budget, the allocation was estimated at approximately
$200 per student.
• The FY2015 budget would be available on Friday, April 18.
• Out of the office on April 21 and 22 to attend the Alaska Seismic Hazard Safety
Committee meeting in Anchorage.
MESSAGES FROM THE BOROUGH MAYOR
Mayor Friend reported on the lobbying trip to Washington, DC. After attending and experiencing
the process, he felt it was very beneficial to the community and felt it was important to continue
traveling for lobbying purposes to make legislators aware of the needs of the Kodiak community.
UNFINISHED BUSINESS
None.
NEW BUSINESS
Contracts
1. Approval of Change Order No. 2 Amending Contract No. FY2013-17 Project Management
Services for the Kodiak High School Addition and Renovation Project.
GRIFFIN moved to authorize the Manager to execute Change Order No, 2 Amending Contract
No. FY2013-17 with Wilson Engineering, Inc. of Juneau, Alaska for Project Management
Services in an amount not to exceed $320,830.
On February 7, 2013, the Assembly approved Contract No. FY2013-17 with Wilson Engineering
to provide project management services for the Kodiak High School (KHS) Addition and
Renovation project. The original contract term was through December 31, 2013, and the change
order would extend the contract through December 31, 2014.
The change order modified several sections of the original contract:
• Extended the Term of Agreement to December 31, 2014;
• Increased the hourly rate charged for Bruce Walter from $120.00/hour to $123.25/hour
for up to 200 hours a month, and from $135/hour to $138.25/hour for any hours over 200
hours a month;
• Increased the housing allowance amount from $1,600/month to $1,900/month; and
• Deleted a provision allowing the Contractor to be reimbursed for travel to and from
Kodiak (the Borough would purchase plane tickets directly and avoid contractor
markup).
Since the KHS project began, Wilson employee Bruce Walter had been working out of the
Projects Office and monitoring the day-to-day construction activities. He was an extremely
valuable addition to the project team, monitoring the schedule progress and quality control of
the contractor, reviewing and negotiating change order amounts, coordinating the activities of
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April 17, 2014 Page 1350
the design team, contractor, and KIBSD, and providing project updates to the Assembly and
Board of Education.
Staff recommended the changes be accepted and the change order be approved. Wilson
Engineering provided a very valuable service to the Borough, and ensured that the largest
capital project in Borough history proceeded smoothly. Assuming the change order was
approved it was staffs intention to request approval of another change order at the end of the
year to cover project management expenses for 2015.
AUSTERMAN moved to postpone indefinitely the approval of Change Order No. 2 Amending
Contract No. FY2013-17 with Wilson Engineering, Inc. of Juneau, Alaska for Project
Management Services.
ROLL CALL VOTE ON MOTION TO POSTPONE CARRIED UNANIMOUSLY: Griffin, Kaplan,
Lynch, Peterson, Austerman, and Bonney.
Resolutions
None.
Ordinances for Introduction
None.
Other Items
1. Confirmation of the Mayoral Appointment to the Architectural/Engineering Review Board
(Rick Ryser). This item was approved under the consent agenda.
There were two vacancies on the Arch itecturallEngineering Review Board for terms to expire
December 2014. The Clerk's Office received an application from Richard "Rick" Ryser on March
24, 2014. The Assembly confirmed the Mayoral appointment of Mr. Ryser to the
Architectural/Engineering Review Board for a term to expire December 2014.
2. Approval of Revised Planning and Zoning Commission By-Laws.
AUSTERMAN moved to approve the revised Planning and Zoning Commission By-Laws.
At its regular meeting of February 19, 2014, the Planning and Zoning Commission reviewed and
adopted revised by-iaws and recommended that they be forwarded to the Assembly for
approval.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Peterson,
Austerman, Bonney, and Griffin.
CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
None.
ASSEMBLY MEMBERS' COMMENTS
Assembly members Austerman, Kaplan, Lynch, and Peterson congratulated the proclamation
and award recipients and thanked Mr. Pickett for his services to the community.
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Assembly member Austerman spoke to the benefits of the Assembly traveling to Washington
D.C. for lobbying purposes.
Assembly member Griffin spoke on the Month of the Military Child proclamation and the effects
children of military parents experience.
Assembly member Lynch noted that the Kodiak Fisheries Work Group would hold a meeting on
Friday, April 18 at the Kodiak Fisheries Research Center.
ADJOURNMENT
KAPLAN moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED : Lynch, Peterson, Austerman, Bonney, Griffin, and
Kaplan.
The meeting was adjourned at 8 p.m.
KOD AK IS D ROUGH
ATTE T: `J4rroI Frien ayor
Nova M. Javier, MMC, Boro h Clerk Approved on: May 1, 2014
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