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FY2014-16 Adopting and Implementing a New Employee Classification and Compensation Plan J. Introduced by: Borough Manager 1 Requested by: Borough Manager 2 Drafted by: Borough Manager Introduced: 05/01/2014 3 Amended: 05/0112014 4 Public Hearing: 05/15/2014 5 Adopted: 05/15/2014 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2014-16 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 10 BOROUGH ADOPTING AND IMPLEMENTING A NEW EMPLOYEE 11 CLASSIFICATION AND COMPENSATION PLAN, REVISING 12 SECTIONS OF THE PERSONNEL MANUAL, AND UPDATING 13 POSITION DESCRIPTIONS 14 15 WHEREAS, the Kodiak Island Borough Assembly recognizes that personnel rules and 16 regulations must be amended from time to time to replace obsolete provisions, amend job 17 descriptions and develop new salary placement procedures; and 18 19 WHEREAS, it has been over thirty years since an employee classification and 20 compensation study has been performed; and 21 22 WHEREAS, the adopted Borough 2093-2097 Strategic Plan identifies as a goal of the 23 Assembly to conduct a review of the employee salary scale every five (5) years; and 24 25 WHEREAS, it is desirous and beneficial for the Kodiak Island Borough to attract quality 26 applicants and retain professional KIB employees; and 27 28 WHEREAS, the Kodiak Island Borough Assembly accepted a Classification and 29 Compensation report by Fox- Lawson and Associates, at their May 16, 2013 meeting; and 30 31 WHEREAS, the following amendments to the KIB Personnel Manual and changes to job 32 descriptions have been discussed and reviewed by the Personnel Advisory Board (PAB) 33 at their regular meetings of May 15, ;2013, August 7, 2013 and March 5, 2014, and the 34 PAB unanimously recommended, by resolution, approval of the changes to the Assembly. 35 36 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 37 BOROUGH THAT: 38 39 Section 1: This ordinance is of a general and permanent nature and shall become a 40 part of the Kodiak Island Borough Code of Ordinances. 41 42 43 Kodiak Island Borough, Alaska Ordinance No. FY2014-16 Page 1 of 2 r 44 Section 2: Amendments and revisions to the KIB Personnel Manual as identified in 45 Exhibit A (Chapter 3, Position Classification, Chapter 4, Hiring and 46 Advancement, KIB Class Titles and Pay Ranges, Schedule of Pay Rates), 47 and Job descriptions (Class Specifications) are hereby adopted and 48 implemented. 49 50 Section 3: If a current employee is in a position where the salary of the new schedule 51 is lower than the current schedule then they will remain on the current 52 schedule of pay rates and continue to receive step increases as approved 53 during the annual evaluation process. If at any time while an employee 54 progresses through the steps tie salary of the new schedule is higher than 55 the current schedule the employee will be moved to the new schedule. 56 57 Section 4: If a position, during the re-evaluation period, is graded to a higher level of 58 pay, that position will be placed on the new salary schedule based on their 59 relative position on the old scale. 60 61 Section 5: Changes identified in Exhibit A and to the job descriptions (class 62 specifications) will be implemented for non-bargaining unit employees upon 63 adoption of this ordinance and become effective January 1, 2014. 64 65 Section 6: Changes identified in Exhibit A and to the job descriptions (class 66 specifications) will be implemented for bargaining unit employees upon 67 completion of union contract negotiations and approval of the contract by 68 the Borough Assembly. Implementation becomes effective January 1, 2014 69 contingent upon union contract approved prior to June 30, 2014. 70 71 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 72 THIS FIFTEENTH DAY OF MAY, 2014 73 74 KODIAK ISLAND BOROUGH 75 76 77 78 J rrol Fri d rough Mayor 79 ATTEST: 80 83 Nova M. Javier, MMC, I rough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2014-16 Page 2 of 2 h i bit " .' -,, —1—::::::::.:::::: CHAPTER R CLASSIFICATION ................................................................... ............................................................r Section 301 DESCRIPTION The Classification Plan is the result of the process of analyzing job position descriptions r FL t5 to deterraaiaxe the rogner salary rannge falacetraent ora tkae salary scheduale. ah position in tone gaassitucaation l'lair� shall lne designanted by ": tt broad job classifications and defined by a salary range placement. All salary rannge placements will be made using the Asscrubly approved salary irainge placement process. 302 PURPOSE The Classification Plan provides the basic .structuire for salary placement on [lie salary schedule and permits the consideration of pay policy based on the value of the 05l' t0 C it1 t 0151 n- u1 nt of t e l 'o . 'aC l �. ,; „ floe irta se rnf ties laassilcatitan I�lara is toaca °ids a systerrn ral staanrtasrrlicd titics and coranrrton fob l° gunge aind is critical to the effa coin°e adrniraistraatiaan anf faa:a°srnranel aactia ities suacln as, ° Manpower planning and budget. B. Establishing.job miles and minimum qualifications. stablishiog fair and equitable pay. D. Developing training programs, E. Determining proper classification for anew or additional positions. F. Developing valid selection and rccruhianent programs. G. Establishing ap ropriatc career lines. 303 ADMINISTRATION AND DEVELOPN1Z NT The Borough Manager shall have the authority for the overall administration of the Classification Plan. Department. heads, key staff, employees and other technical resources as appropriate shall be consulted in developing the Classification Plain. 304 POSITION DESCRIPTIONS Position descriptions shall be reviewed annually or at mgular intervals—t o( ) to t ) years—depending on upward or downward market movement.wi&t when a new taositsoab is proposed or an existing gnosition is g�raagnosed tta be aaanaetaded, tine deia rneintt head shall provide a written �o.sitioat descrigntion ell a tc `nation f ue of the position to o tin a iio - `n n f e position, to the Borough .Ivlanageir, va°ho shall araaly2e the position dew. dphea to aassure that it reflects the [asks that are needed to meet the goals and objectives of the I odiaalc Island Borough. Upon time Manager's approval of the position description, it shall be reviewed for proper placement on the salary schedule. The Manager will recommend any rnew or revised salary range placement to the Personnel Board. he Kodiak lslanal oroangln reserves thus right to clnaunge or revise„pa�b du des as the need arises., A positiaan description does trot coanstiturte a vwritten or implied contract of employment. Section MAf . Al's.Cllr 01 THE CLASSIFICATION PLAN The Borough Manager shall periodically review the entire Classification Phan or any part thereof. „° . The purpose of such review shall be: A,. To ascertain whether or not the position descriptions accurately reflect the »v e t position t the organization; the'7 v iio - in t rate for the itio s;or changes in internal equity o all positions. B. To determine the accuracy of salary range placement.. C. To assure that(positions are properly classified. The Borough Manager shall recommend to the Borough personnel board changes needed in the salary range placement process to keep it up to date. revisions to the salary range placement process mist be approved by the Assembly. 306 REORGANIZATION OF DEPARTMENT 'Whenever a reorganization of a department, or action of the Borough Assembly causes the dows type and level of work of un position to change, or a position appears to have been incorrectly allocated„ the depu rlment. head shall revise the position description and provide the new description tan the Borough Manager for approval A job analysis process will be done to determine the ©BM rating Section . The Manager will then recommend a salary range placement to the personnel Board for approval. Reclassification shall not be used to avoid the provisions of the personnel males dealing with layoffs, demotions, prounotions„or dismissals. 307 SALARY SCHEDULE °flue Borough:Manager shall be responsible for the development of a salary schedule (Appendix A.) through analysis of cost of lWing labor factors, prevailing rate cif pray in lboth public and private industry and other pertinent .factors. Any proposed changes to the salary schedule such as cost of Ik4ag labor or other adjustments shall be submitted u:a the Assembly as part of the annual budget ordinance for adoption. 308 SALARY RANGE PLACEMENT PROCESS The salary range placement process shall be based can the principle of pay equity. The objectives of the placement process shall be tan- A. provide an appropriate salary strnucture to recruit and retain competent employees. B. provide appropriate pay incentives for high ernployee productivity. 0=11- ir 19,Igga a .,,, - i. ,,,.. . ro � w Each .)osition descr'u��hon,small be reviewed in each ol°flue above crheda using the Decision Ban dT��flrlethod in which: • The value of a job should reflect the importance of the job the organization. Importance of a job is directly tote decision-makin requirements of the job. • Decision-making it jobs. • Decision-making is measurable. Using the Decision t Method: • DBM ratings Internal equity r t of pay structures. • Decision bands within include: Hand F—Top lAvel Policy ' 1 Programming i s Interpretive ' ' Process ' io Band B—Operational Decisions Dermed Decisions • Bands are further subdivided into "grades" based on leadership responsibilities "subgradeel based on areas ' c ly and complexity. DBM Step — ...ian A —Band �..� Band C� .............. ..-E,,., ...........................F s��e defined operational .....___�.. process Interpretive programming policy ,,,,,,,,,,,, .�.,,,,,,,,,,,,,,,.,,,,,,., ..----,- Determine Determines le Interprets Plans Organization manner how and appropriate programs strategies, scope, and hen t o processto process Into programs direction to rfor m perform accomplish operational a allocates is defined steps of operations plans and resources steps of an processes of r ra s deploys meet goals operation resources Dooky 119.PAR r Authority Structural Sapiential Authority Authority Responsibility Accountability Advisability Informability Job Difficulty Primary Criteria Duty Duty Is affected by: Complexity Occurrence Number of Diversity of Duty Percent of Is determined by. Duties Duties Frequency Time 04 1199H DBM Step —Structure SUBGRADE ... .. w.2�Coordinating/Supervisory P-Policy 10-Non-coordinating 2 rvrvm. � ,,,,, ' r i ti s ... mm—.... . . .,� rrrmnn. .� 1�4 —,. —...... E-Programming 3 8-Non-coordinating 2 �� .w ... (Top Leadership 7—Coordinating/Supervisory ?� . D-interpretive 3 8-Non-coordinating 2 2�W —Coordinating/Supervisory Mid—Mgmt 1:14 -Process 4-Non-coordinating 2 3 11 Coordinating/Supervisory Staff Roles 8-Operational ..............mmmmmmmm,,,, 2-Non-coordinating 1 I 1—Non-coordinating 2 ..................,,, I 3 Non-coordinating �I ,,,,,-, , m a w ISa .w•. iMys ICµ l ................. .w.iuvu.iuvuwmm. .rmmm � t. ... ......... ...................:�,m ,,,,,.,.,.,.,...,.,.,.,.,.,..,m ,,....------., ..... ... .......... w... ,A.n,,, �.�,m,p.:...y,.,,...,,✓�sr rs,m .... 's . ,.. � �r�rv�rr mwrwrwrwrwrw✓ra ww�' w,wn✓ ,vvrwxrw � �•".� " rv✓,wae✓wewewxa . ✓�,,...-„ ••,,,.. .www xhvv . .,HVVVV M .rN 4-5.: � w .. 34-36-4”1 n " . ............ K ° 99-90-4" I 403--405---M4 4G&--PM- . 409--M4-224' 2 1-24-42-3-24J. 11.x, 430--432--2&0 f. 1�ap,I,e r-4...........Hiring and Adva ,rn,ent ................... ........... ...... 412 TEMPORARY ASSIGNMIENTS At the discretion of the Manager, an employee may be assigned to some of the duties created by an employee who is temporarily absent from their position. If this re-assignment is made for more than fourteen (14)calendar days,the employee shall be compensated at the higher rate of pay. If the employee's pay rate is higher than or the same as Step A of The position to be filled temporarily,the employee shall be paid at the next higher step fg-444 above his current rate of paym 413 EMPLOYEE TRANSFERS Any regular Borough employee shall have the right to request and may be considered for a voluntary transfer for as specific job. Any transfer request shall be made in writing and delivered to the Personnel Office. Regular employees may be allowed to transfer or request a change of assignment prior to filling a vacancy with a new hire. When an employee is transferred from one position to another with a common pay range,the rate of pay shall remain the same. When an employee transfers from one position to another having a lower pay range, the rate of pay shall remain the same unless it exceeds the maximum step in the new range. If the current rate of pay exceeds the maximum step in the new range, the rate of pay will be the maximum step in the new range. If the employee's current rate of pay falls within the range of the lower pay range, the pay shall remain the same and will be placed on the proper step of the new lower pay range. The employee's anniversary date shall change to the effective date of the transfer. Any employee who transfers shall be given a reasonable period,not to exceed ninety (90)calendar days,to become acquainted with the job and to demonstrate ability to fill the job satisfactorily. The supervisor shall prepare a written performance evaluation on day eighty (90) of the evaluation period and will review this evaluation with the employee before day ninety(90). If during the evaluation period the employee demonstrates unsatisfactory ability for the job, the employee shall be returned to the employee's former job without loss of seniority and with no recourse to the grievance/arbitration procedure. The employee may opt to return to the former position within the ninety (90) calendar days, In this event, the rate of pay and anniversary date shall return to be the some as before the transfer. 414 PROBATIONARY PERIOD All new regular employees shall serve a six (6) month probationary period. Any employee terminated under this provision shall have no recourse to the grievance procedure, All benefits and seniority credits shall accrue during the probationary period. Time served as a temporary employee shall count towards the probationary period if the employee is subsequently hired into the same position as a regular employee,provided there has been no break in service greater than 60 days. 415 EVALUATION The Borough and employees endorse written evaluation of all employees by supervisors for the purpose of evaluating the employees' stren t s and weaknesses in their job erfo ce® The written evaluation shall include a rating and comment on each of the position duties described in the job esc i tint the completion of the Kodiak Island Borough Performance Evaluation Report (see sample forms in Appendix Forms Section). The overall rating ante form shall be determined the rater as the best judgment of the overall performance of the individual. This rating is not a numerical average of the individual factors® ach employee shall evaluated at least once per year a minimum of thirty ( ) days prior to their anniversary ate. In the event an employee receives an unsatisfactory rating in any category of their evaluation, a personal conference will be held with the employee y the appropriate s e isor, in which hisfher problems and suggestions for eliminating these problems are discussed. A written plan of improvement s all be implemented addressing t e specific areas that resulted in the unsatisfactory evaluation ivin specific instructions for improvement an ate the employee will next be evaluated +or improvement. etaie ritt n records of all such conferences will be maintained. The supervisor shall re-evaluate the employee in writing when the improvements av been made but in no event later than sixty (50)calendar ays following the unsatisfactory rating. A supervisor who has given his/her notice of termination of employment s e required to provide current evaluations® prior to termination, on all employees not evaluated within the last thirty( )days. 416 PROMOTION All other things being equal, it shall be the policy of the Kodiak Island Borough to promote from within the ranks of the Borough employees. I two applicants equally uali to , the Borough will select the most senior. When an employee is promoted from one position to another having a higher pay range, the employee shall receive an increase of one pay ste; b or the minimum rate of the higher pay range,whichever is greater. If the employee's current rate of pay falls within the range of the higher pay range,the pay shall be adjusted to the next higher pay step in the new ositio 's range in r er try be equal to a one step increase above the current pay rate. The employee's a nivers ate shall change to the effective date of promotion, e employee h 1 be eligible for a one step increase after completing six months of overall satisfactory performance. Any employee who is promoted shall be given a reasonable period, not to exceed ninety ( calendar days, to become acquainted it the job and to demonstrate ability to fill the job satisfactorily. The supervisor shall prepare a written performance evaluation an day eighty ) of the evaluation period and will review this evaluation with the employee before day ninety ( ) (see sample Forms in Appendix s Section). If during the evaluation period the employee demonstrates unsatisfacta ability for the job,the employee s returned tot the employee's former job without loss of seniority and with o recourse to the grievance/arbitration r ce ree The employee may opt to return tote former position within the ninety ( ) calendar days, In this event, the rate of pay and anniversary ate shall return to be the same as before the promotion. KODIAK ISLAND BOROUGH CLASS TITLES AND PAY RANGES . . ................... .. —., —------- ,,,�� ...... n �.��._ . Fl T LE Assessor director) , „ E82 roert raiser Lead raiser o y Appraiser � isr Pr °.. mm «� m A ra�serTechmrian A rats rTeclenician 14.0 822 Assessment Clerkit Administrative Sup si ant . A' �PFk4 ............... ...... CLERK'S OFFICE orouh Clerk irctor v i,169 E81 .. e ut,C Clerk Administrative .tive Su rt ciallst Assistant Clerk lnlst tive .u ort sistant ........ COMMl1NITY DEVELOPMENT .- Cam unit evelo ent Director ; Director E82 ,, �_ „m ,,,,,,.. ri Associate Planner/LRP Planner C42 Associate Planner/EN Planner C42 Code Enforcement Officer Code Enforcement Officer 1" 824 Secretary III Admlnlstrative,S port' sistant B21 ........................... ENGINEERING&FACILITIES En ineerin &Factlid ,,girector ire r E83 .n „m. ..� „ Solid Waste Manager/Environmental Manager' D61 5. ecialist ...° .,° . .mnn.. °.m Specialist Protect Manager/lns�gpector Pro iects Manager � � C42 .. .,° ,..°� �,�A „ �..,,,,�, ,,,. Maln -tenance Coordinator Maintenance Administrator 9”" C42 Waste Baler/Landfill Supervisor Baler Su a isr °° B32 Construction In settor/En ineer Pro a Inspector ° B24 Maintenance En ineer-KFRC Maintenance S edatist B24 Pro ect Mana, ;er rj Inspe r B24 ' �mmm Pro]ects Assistant Prole Assistant . ` B23 Baler Operator II ,,mSenior Baler Operator 823 Maintenance Mechanic Maintenance Specialist 822 Baler Operator I Baler Operator 4" B22 Secretary III Administrative Set ort Assistant 821 Interpretive Specialist/Receptionist- Administrative Support s ant B21 KFRC wo�ui, �.�,r. � m+,m.,..,,. �.ivi..�. ��,�,�� ....... .............,«...«r. ff x..�.�...w,-..• �� ..�.�nr�sw twanw� ��i _. �DEPARTMENT� � .n�. , „ .. ..�. ..... FINANCE ....... .............�� ..,� . ��RKIN�r1T CLASSIFICATION TITLE P4Yi4� GE. ,,,,,,,,, . _1 ................., , � „, finance ire r Director 244 ry, .m. ,,,,,,,,,,,,,................... t i , . . Revenue........... Accountant t Fiscal n al t , C42 ,m. ,,,,,,,,,,,,,,,,,,,,,, _ Acc�untin,g Technic!an/Accou nts Fiscal Technician Payable .................�......�,......._.�.�, .................... Tc icia .� .. ... ,,,„,,,,,, Secretary i i tiw e Assistant � _ . m.„,,. ��sher Fiscal Assistant AI,,,,,,,�„1„,,,, MANAGEMENT INFORMATION SYSTEMS y �,,, m IT Supervisor IT Administrator 24.4 C52 P1 ogrammer/a4nalyst ITAnalst C42 1 Anal s r� nalr .. C42�� PC Network Technician 11 � � � �IT Technician �� 022 PC Network Technician I IT Technician A13 �ornu Iylan er Contract MANAGER'S OFFICE .. , ,�, Mana er m m , .. � mmmmmmmm mmmm RnM es ource Ma_n.agemen„t,Of��er. ��.. , ... C4 � n e 5 eias t Resources Officer/Executive a e Analyst 1 C42 Assistant Grant Writer/Special Projects Management Analyst � � ��C41 o ,,,,,......, ........5,,,,,,P' .W. ...... 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R�'�Yqryy rtw• "Wp` 9p aP,b ND NIBW Y^^' %"» NA'!{ W. 114N I{'nU IC+IE N'nn C",n IN B''4 M P9 R"n IPNfl W"p a'm &",P w'Nf d'NV W, R.N w8 "Nw NxA Job Descri" pti" ons KODIAK ISLAND BOROUGH CLASS SPECIFICATION Administrative Support Assistant CLASS SERIES BMD/GRADE/SUBGRADE FLSA STATUS ly �..... ....,.., Administrative Support 21 Non-Exempt SUMMARY:CLASS f class i the firs°t l vel .In.. level Administrative u rt e.'a two r° s. Incumbents are responsible for providing routine office support, assisting the public in person and over the phone, preparing a variety of correspondence and reports, processing accounts payables and/or receivables, preparing meeting Minutes, purchasing office supplies, Maintaining records, oond�ctln routine research, and sche uGnr acrd coordinating rneetin.s r�ndlor s ecial events. .. .............................................................................................. L...................................................................... � f f...........................................p................................................................................................. ESSENTIAL DUTIES- PERCENT This class specification represents only the core areas of responsibiRles,s edfic position iFM_E assignments will vary depending on the needs of the department. . m. ............m.. ...mm.........m.......m.... ....................... aspons to inquiries and requests for information from staff andfor from the I11....................................... general public. Researches and retrieves information and/or documents and 25% provides responses to customers. Receives and/or processes documents, Maintains and updates records,files, Daily indexes and other documentation. Provides records management according to 25% records retention procedures. ........................................................................................................................................................................................................................................................................ .�.w tProvides administrative support of assigned area by attending meetings, Daily gathering information,and preparing correspondence,meeting agendas, 25% Information packets, meeting minutes, public notices,maps and/or ether related materials. ........ .m �..r......._ Maintains calendars, schedules meetings,coor coordinates meeting spaces, and Weekly ............. .... ... ain makes travel arrangements. 10% processes accounts p payable,receivable„ andlra r purchase order documents. Weekly Maintains and requests replacement of supply inventory. 5% Updates and administers web site information related to assigned area;processes Varies advertising, posting of public Information,and other related activities. 0-5% rf rm other duties of a similar nature and level as assigned. As Require t Fox I.Awson&As. takes KODIAK ISLAND BOROUGH CLASS SPECIFICATION Administrative Assistant POSITION l fi positions assigned to Assessment may be responsible for; a Updating and maintaining property records,ownership transfers and aftes,s changes; ® Providing property value assessment information to the public and staff; Assisting With completing applications for exemption pry rams. Positions assigned to Borough Clerk's Office may be responsible or: • Performing administrative support duties for the Borough Mayor,Assembly and other governing odes; • ProViftg public inforrnatlon and records to the public and staff; Administering and updating tine Assembly and Borough Clerk's ebsite Information; Providing ministrati a assistance with State and local elections., Positions assigned to Interpretive Guidance may be responsible for., • Facilitating and hosting interpretive presentations for school groups and general public; • Collecting and providing information to public on local marine environment and points of lnterest„ • Handling merchandise sales and fee collections. TRAINING High school Diploma or G D and 3 years of office or customer service experience; or, an equivalent combination of education and experience sufficient to successfully perfou n the liessenfial duties of the job such as those listed above. LICENSING]CERTIFICATIONS.- State of Alaska Driver's License. KNOWLEDGE OF: • Modern office procedures and nett°vends'„ • pll a le public meeting practices and procedures',; • Data entry techniques,, • Custorneir service principles,; • Basic bookkeeping practices; I Basic mathematical concepts; • Modem office egWprrnent,. 2 w' Fors Lamm Am.xia, IR Q.�VwRR�R998 R��11�•R, n R: Y*Wx„qCR� KODIAK ISLAND BOROUGH CLASS SPECIFICATION Administrafte Support Assistant ............... ................................................... .......... .................................................. ................. SKILL IN: • Providing customer service; • Maintaining records and files; • Preparing documents and correspondence; • Handing confi denflal information accorddng to procedure; • Utilizing a computer and relevant software applications: • Communication, Interpersonal skills as applied to interaction with coworkers, supervisor, the general public,stc, sufficient to exchange or convey formation and to receive work direction. Aa Mb�bWiik Positions In this class typically require., climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feding, talking, hearing, seeing and repetitive motions. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm an or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. Incumbents may be subjected to fumes, odors, dusts, gases, poor ventilation, extreme temperatures intense noises and travel. .............. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson &Associates LL C(13S) Date: (12/12) 3 1011 �p Fox LAwson Amdues KODIAK ISLAND BOROUGH CLASS SPECIFICATION Administrative Support Specialist CLASS C ES BAND/GRADEISUBGRADE FLSA AdmWstrative Support S23 Non-Exempt CLASS SUMMARY. This class Is the second level In a two test Administrative Support series devoted to advanced administrative support for an assigned department or function. Incumbents perform administration of an assigned function or program, inform and train employes on policies are procedures, provide elevated and/or more complex customer service, conduct research, and ,r��ss�r�rsssrttsti�rt [ESSENTIAL DUTIES. PERCENT OF This class specificalion rep:ransenr s only the core areas cl responsibiiitiss„spPECifiru pDsiiicn TIME a ss iigunrnsnts will vary depending on tins nei lds of tha department. Prepares and its co espondencen reports, apph tuons, a endas, meeting Daily minutes and eetin -Wated docurnentatlon Notarizes and attests documents. % Distributes materials to appropriate Individuals,board's and committees. public and staff lnquitles. R asr$archas archived rnater6als a' rad ally provides Information es&es issues and/nr refers to appropriate resource, 10% aintains an'd updates records„files,codes.,fndices and/or other d ....ri u„irnentatia� ee ki according to schedules and In compfiiance with operating procedures., 10%. Coordinates and facilitates the archiving,and/or destruction of records acca"nr6ng to records retention policies and requirements. Receives, reviews, processes and distributes forms, documents,appli Horns, eekly ordinances, resolutions asndfor other related correspondence materials,, 10% Schedules and cunardina.tes rrueu-tinge and fra.eI arra"rigerraents. oord'iraates Weekly meeting space and other resource requirements., 10% Assists Itfn tine public notification of official activities and meetings. Vileeptiy 10% Provides guidance and assistance In Interpreting procedures and processes, �............. ,. Daily w �� % Par#icipates irn the adminlsIratlon of municipal and state electlons„ Arirui.naliy , 10% r.. .............................._............_............................................................................. ............................'........,................................... .a,...,,.,,. .. .............. .. the duties of a similar nature and level as assign Re uured l M O.Mm dc'Aaffhm VBevuuvAts mw' ,lux KODIAK ISLAND BOROUGH CLASS SPECIFICATION Administrative Support Specialist 1 TRAINING AND EXPERIENCE: """............""'...................................................................................................................................................................................................................................................................................................... Associate's Degree and 3 years of administrative support experience in assigned functional area, or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSINGICERTIFICATIONS: & State of Alaska Driver's Ucense. Preferred 1-1censing/Certificallons: Municipal Clerk Certification. .................... ......... ....... KNOWLEDGE OF: • Applicable Federal,sti-Me am:f local laws,codes, regulations anfVoir ordinainces!u • Modern office prcmedures and administrative support methods; • Customer service p0ndiples; • Matherrialli iral conc,,epts,, • Research methods; • Records management princlples; • Modern office equipment. ............................................................................................................................................................................................................................— --—-----...... ........................ .. ............ SKILL IN: • Interprefirig and applying applicable laws, codes, regulaflons and standards; • Providir-ig customer service; • Record and file management', • Preparing documents and correspondence,, Researching information, Managing time and prioritizing work aclivifies; Utilizing a computer and relevant saftware applications„ Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public,, etc.sufficient to exchange or convey information and to reirelve work direction. ll ..............–........................... ..... ........ ........... ....... Fax L.,,won&.Asluxhtfn l KODIAK CLASS SPECIFICATION Administrative Support SI lI t nsiti ns in this class typically require: stooping® crouching, reaching® pulling, lifting, fingering, grasping,talking,hearing,seeing and repetitive moUons. ht Work: Exerting up to 20 pounds of farce occasionally, and/or up to 10 pounds of force frequently, an or negligible amount of farce constantly to move objects. If the use of arm andfor leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. Ippurrnnt ..mgb spbfgpted to trawl Fhe above Job description is intended to represent only the key areas of resprnnsi'blliliesu specific pa iftion assignments will wiry depending on the business needs of the depr:uirtrriieint, HISTORY CLASS INFORMATION: Draft prepared by Fox Lawson &Associates LL (BS) Date: (12112) , 3 4 'II n. ,W 1Cnnnr n If.;4'nw' �ICdol{0.vw euu�t' ua•�u.Mmrca:. Technician KODIAK ISLAND BOROUGH CLASS SPECIFICATION Appraiser CLASS SERIES r Appraisal l on- xenwpt CLASS SUMMARY, This class is the first level in a two level Appraisal series, Incumbents are responsible for performing Inspections of real and personal property and entering results of Inspections into applicable computer database. ESSENTIAL DUTIES, PERCENT OF This dass spedficatioin relprealents r:unly Owe core areas of resparnslibfllaties'l spedlif t:-;poslllon TIME asslgnmients willl vary dependlrng on thew needs of ttlwe depadment. .......m.... ....�g................................1......... ..,. ,.............,.,,,,,,,,, ... ..... . ..... ... esearches data and provides compilation of real and personM property ft8......... review Information. Prepares and edits reports. 0% ......... ........ _._w...,,, .,..,,,,,,,,,,,,,.,.......,µ. Maintains and enters data In automated appraisal ...y..t ��ooNNN.......:.�..: s steu�u�u related to real or � .:..�: , , personal property details. 0% Responds to customer property Inquiries b providing Irilr wmation and .a.Pso�tanraen V�ee l Assists with the property returns,exemption;applications and information related % to property assets and depreciation. .. . Performs field inspectons f real ndpevso M property.,...Verifies properly Monthly rneasurernients and property Improvements. Collects Information related to 209% properly attributes to assist in appraisals,, Assists taxpayers In the review of property assessment valuation. Researches Monthly and provides sales and Inspection information,, Enters authorized valuation % adjustments as required. Pr .. .. ..: ......: .o�... ..:..mro:.w,, r board mat ri lsfor nnt 'n review., Reviews an� processes personal Annually property returns, 15% e..... ,..w...—... .................. . ::: o � ::: �i _.�r.. e ,�� ......... searches .nd maintains account t of bl n t raf rsn � nna..m aDt �. �,...�..�.......�.. property. Processes personal property filing forms. % ,.�..............� �.� .....�.�.�..�.�.��;......�. ....,�m. �...�...�mm�..��..�.� � �, ...........�....ILL u .�............... .�„rr .M1..,.,�,..,.,..,...,,,.,...,....,.,,„,,,.,�,.�,,,,�m,�,,..,.,w..,,,,.�.... tu a r �. Performs other duties of a similar nature and level as assigned. t Fox Lawson&Assmlatm as CdLwbm Nmda Smkm o IIKODIAK CLASS SPECIFICATION Appraiser,,,1"ech ii i In TRAINING AND EXPERIENCE, High School Diploma or GED and 3 years of real estate or related legal experience-,gar, an equivalent combination n of education and experience sufficient to suuccassfullCy perform the essential duties or the job such as those listed above. State of Alaska ILDdver"s License, KNOWLEDGE OF'-: • General assessment and appraisal concepts;° • General construction methods; • Data collection and research rro tlhods;; • Government public processes; • Mathematical concepts; • Modern office equipment. SKILL L I ; 0 Providing customer service; a Collecting field property measurements and assessments,, 0 Gathering and entering relevant assessment data, a Utilizing a computer and relevant software applications; a Communicalion, interpersonal skills as applied to ilnteractiorn with coworkers, supervisor, the general public, etc,sufficient to exchange or convey information and to receive work direction. L................ m....e....., . m. l ......,�.._., .� . ......................................................................................................................... ... ...... ADA _......,...................... N �, T e Positions in this class typically require: climbing, balancing, stooping, standing, walking, iiftinmg, fingering, grasping,talking,hearing,seeing and repetitive motions. Medium Work: Exerting up to 0 pounds of force occasionally, and/or up to 0 pounds of for ce frequently,,andfor up to 't g pounds of force comnstalntlly to move objects. Incumbents Irrnay be subjected to moving mechanical parts, electrical currents, Abratlorus„ fumes, odors, quests, gases, poor ventilation, clnemlcals„ oils, blood and other bodily fluids, extreme temperatures, travel and environmental conditions such as disruptive people, Imminent danger, and a tlpptaunlnpµpruypp.uFtm..,....,.�...................... .. . .. Fox 1Awn&Assmiawcs KODIAK ISLAND BOROUGH CLASS SPECIFICATION Appraiser Technician The bove job descdphori Is intended to represent o nlly the key ar as of r spo n ffihlhth . „ spec„,fflic position assignments will vary depending n the u.si n s needs of the department. CLASS t INFORMATION: Draft prepared by Fox Lawson &Associates LL (13S) Date: ('12,11 2) 3 Fox:Lays n&Assmi,ub �,�xwue aa7 P,�.�y4a I�.wue�n wau^a.9nrc'.. KODIAK N 11[ BOROUGH CLASS SIRECIFICATION Appraiser CLASS Ill II / IFff49illADE FLSA Appraisal 4'l — 42 E er npt CLASS SUMMARY, This class is the second level in a two....level ralsaP ...pp series. Incumbents are responsible for serving as a lead to longer level appraisal staff® creating parcels, processing plats, evalunatun parcel exemption requuests, preparing intermediate level valuation ,models, and perffrnrmunlrng inspections off real and personal property. . mm m.. ESSENTIAL DUTIES: EPIERCENT OF " tans class spsmuffimaRuom represents only the core areas of respansai�Wfie ' specibc prnsuruorn TIM , assignments r nu vary depending on the needs of the department I1... ads and/or performs..ffleld inspections..off...real..and..personal...p....rop....ertyfl......Measur s o Monthly photographs and values property for value taxation purposes. % perff rr�s resear fi arnd ldemntuffues areas requlining assessment. Plans for Monthly transportation irrn des and ass lgins assessment activities to peer level appraisal x staff. ou.... ilea classifies, documents and reviews assessment � � � y Compiles, � . .�.� eta„ ara0aatte airbrct ln��nttnU maintains exemption accounts. prepares nofices, briefs and annual relports„ 0% ............ iiesear hes plat documents, Identifies and creates new properties ae property Il onitnly accoumats. Enters and maintains assessimernt data, % Gathers data and prepares modellls for use lrn automated sys�u�n��. _._............... tes to assist in Annually........................................................I valuation assessment Responds to taxpayer InquuWes Reviews and evaluates assessment data. Annually explains valuation techniques and results, and determines if adjustments are % warranted. erforms other duties of a similar nature and level)as assigned. =AsReqju1naddJ II Faux Lawson&Asyxii-incs KODIAK ISLAND BOROUGH CLASS SPECIFICATION Appraiser ........... ................. ................................ POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: PiosWans assigned to Property Appraiser Lead may be responsible for: - Supervising,, assigning, and monitoring workload of Property Appraiser,Appraiser Technician, and Assessment Clark, a Anmmi evaluation, * Coordinating staff time W0-i Assessor for special projects; ® AnnuW reporfing to State Assessor for determination of full and true valtie and revenue sharing; * Tracking and adirninistering staff trair,iing program to ensure proper trairrinig of all aspects of the assessment process. ............ ........................ .....-----............. ................ ...... ............. ........................ ................................................-............................................ ........... TRAINING AND EXPERIENCE: High SchW Diplloma or GED, supplemented by 120 hours of assessment co arse work, and 4 years of real and personal pcoperly appraisal experience; or, an equivalent combination of education and erience sufficient to successfully perform the essential duties of the job such as those listed above. ............................................111.11-1-........... ............ . ................................................................ LICENSING/CERTIFICATIONS. * State al'Alaska Driver's Licerise; * State of Alaska Certilled Assessor Certification; * Level I Appraiser Program Certificate or Candidacy into Program. ............... ...... ...... ............ KNOWLEDGE OF: 0 Applicable Federal,stake and local laws, codes, regidlations and/or ordinarmes; a Property mapping and appraisal methods, 0 Property inspection, assessmeir-it and vRlunation methods and practices; 0 Construction methods, 0 Research methods; a Mathernafical concepls',' a Government pubtic processes,, 0 Modern office equipment. ..................................................................................................................................................................... ...... 2 Fox Lam &Assodaws *Dyffl�onvj cdU&.1 Raftll senim KODIAK ISLAND BOROUGH CLASS SPECIFICATION Appraiser SKILL t ® Interpreting and applying applicable lams,codes, regulations and standards; Leading work activities; Researching data and interpreting results', Parforrnirng rrnatherrnatical calculations; Providing customer service; Utilizing a computer and relevant software applications; ommuunlcaflan, interpersonal skills as applied to interaction vrvlth coworkers, supervisor', the generall public, etc, sufficient to exchange or convey Information and to receive work direction. ,., ........ f.... , .,. ... Positions In this class typically require: climbing, balancing, stooping, shann,flrng, walking, filfing, fingering, grasping,talking, hearing,seeing and repetitive rrnotlorns, Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently,and/or pup to 10 pounds of force constantly to move objects. Incumbents may be sub,lected to moving mechanical parts, electrical currents, vibra,flons, fu r nes, odors, dusts, gases, poor ventilation, chemicals, oils, blood and other bodily fluids, extreme temperatures, travel and environmental conditions such as disruptive people, Imminent danger@ and a _ter te9up environment. . .... . . ,ro. _.P ... ....7a ,�. ro... NOTE, The above jo'b description is intended to represent only tine key areas of responsibil"uflest specific position assignments will vary depending on the business needs of the department. ' CLASS HISTORY INFORMATION: Draft prepared by ox Lawson&Ass dates LL ( ate: ('12112) Fox Lawson&Amdates %W locur,,..11110 r—Ahaw B n 1M. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Code Enforcement rr Officer CLASS SERIES BANDIGRADEISUBGRADE Code Enforcement E24 Non-Exempt CLASS SUMMARY: T �Fni °elms ..Is a stand-alone classification in the Code °Enforcement series, Incumbents be.._ nls ere responsible for enforcing Federall state and Iocal codes related to zoning, land use andlor other applicable codes through routine patrols and an site inspections and investigations. Incumbents identify code violations, provide education to the pubUic,and issue warnings, notices,and citations tial ensure corn'upliance With established codes, Incn,.urrnbents work with citizens, property owners„ and business owners to resolve vioI all orns, OF This d ass lspecifica , p e areas of responsibi „s..ecl' ( � DUTIES. lr�n re ra�seninr,s crnl the cols � �alliews° p �tiu�poslWlluwuru TIME asslgnrrme nts will vary depending on the mends of llina�..department. Performs routine veNcle and foot patro'ls of road systems and proi:iierty to identify Daily code violations or,safety hazards. Determines palroi routes, rnanitors problern %, areas and anticipates potential viiolatiorrs,p irrupact and response. Researches and Interprets appliicable coide„ ordinances and�reg�umlation to identify�� ° Da fly and determine nature of violatirnns unrnd corrective action require.d, 5% I......a .......... .. m o .,. h and update information records related to Inspections and violations. Daily Prepares reports and presentations related to m:,,,ode nforcerrnenl activity„ umpda'les 151% and for education purposes. Provides information and edarB.ates public and dovelopr ere community on Da0y appHcable property and development code requirements,, 10% .�.._, ddb .'.duy�r� a�......................................�..., .........................................................�......,�.,........,.,........,r.� and investigates Issues raised by public and staff. Initiates Daily actions to correct violations,issues notices and citations or refers issues to 5% appropriate agencies or resources. Develops cod enforcement schedules, procedures and recommends code Weekly enforcement strategies and abatement methods. 5% IPerforrns other dunlres of a s"i_mIIar rnatunre arnd level es essgrre a. As egu re I 41 For.Lawson A 5!mym n mwriu � 'nl ''suwm6e.m„fu f I, KODIAK ISLAND BOROUGH CLASS SPECIFICATION Code Enforcement Officer TRAINING EXPERIENCE- Associate's Degree aind ,4 years of land use or luaw eiruffor nTIOrnl experience; or„ an equivaiu nll combination of education and experience sufficient try SUCCPSSffUlly p rt rrru the essential duties of the job such as those listed above. ..........................................................................................................,,.........,.,.,.. ,,,,...,,,,,,,,,,...,.,,,,,,.................... .................. ...............................................................................................,,.........,.,.,..........,,._............. .,. .. LI I FI 0 State of Alaska Driver's License; 0 '10 Hour OSHA Cerfification; H, 1 lertiffi,catirirn. KNOWLEDGE OF: Applicable Federal, state and local l u:i ca desl,, regain biros andlor orck n noes; Math MEIIIia,sal urea nuc pt ,„ Investigafion techniques,, t°I z rdu;,nw„m rruateu"Ws imphi cations; off rrn off ii e equipment, SKILL 8 Interpreting and applying applicable I Afs, rid u!,u,„ regulations and standards,i 0 Performing mathematical ca. t,nlahirir'n,a,;' Providing customer seal ap Observing and Investigating; Utilizing a computer and relevant software applications, Communication,n, Interp rsonal skills as ppl'ied to Interaction with cowarker,s„ supervisor, the general pub0c, eta,sufficient to exchange or convey information and to receive work dire Lion, IIFnx I1,,,womin&A,s iar a i�Umurwbruao o'" w t,51""'am,[W. j KODIAK ISLAND BOROUGH CLASS SPECIFICATION Code Enforcement Officer Positions in this class typically require- climbing, balancing, stooping, crouching, reaching, standing, walking,, pushing,, puMng lifting, fingering„ grasping, leeling„ talking, bearing, seeing and repetitive motions., Heavy Work: Exerting rip to IGO pounds of force occaslonallyu and/or up to 50 pounds of force frequently„ and/or up to 20 pounds of forces constantly to move objects. Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, poor ventilation, chemicals, oils, blood and other bodily fluids, extreme temperatures, inadequate lighting, intense noises, travel and environmental conditions such as disrrnn tine eo le irrarnicuarnli darn er and a ihureatenin enyironrnernt. m .. . ..�. .... ..... .... NOTE: hue above ,fob description is llr�tended to represent only the key areas of responsil:ARies', spea,mific ositiorn assignrirmrmts mill vary depending on the business needs of the departu-rnerut,. HISTORY CLASS INFORMATION- Draft prepared by Fox Lavnson &Asscicla'tes L.l,,,.C (SS) Date',` (12/12) ion ,w'I�Vuv+a&a.�mm�'Ri„" IVaruU'�w�rBY�.u.+�iv�irirw„Parr:, KODIAK I I,,,,AND BOROUGH CLASS SIPECIFICAnON Fiscal Assistaint �. Fiscal Al2 1 Urn-IxmrnpU Cl...ASS SUMMARY- This class Is the first level on a three level Fii c l asides. Incumbents process cash transactions, receive checks and mo nl s and make orange, perform data entry, prepare routine accou rt II tU rs and reports, and recd ndle cash drawer. Incumbents are also responsible for customer service by providing information,, answering telephone, and performing other related activities. ESSEN'nAL DUTIES: PERCENT OF This class spedficstlorr represenfs only the core areas oI re ponsibifilies,specific PoSituoirr 9 pl assignments will vary depenftg our the needs oU the department. Receives checks and moMes. Enters and processes p ym a nt tra n tions................................................................l nl ................................. Makes and issues change to customers. % Organizes, maintains and reconciles daily cash receipt records. Prepares trunU< Dally deposits. 10% .. Responds to Inquiries and provides!information and service to customers or Daily directs Inquiry to appropriate resource. 10% Generates cash receipt reports and enters/updates account Information, Reilly 10% Reve s a" n'.d...recorc¢IIes cash...recel p...t.........c'c", ,,, .. ............................................................................................................................................. u t s Monthly '10% �ie—W me r ......area........ yrne�d ttr dli ..... .w...w .. .. . flora........fl................................ p U� p y rn tih y % ivleiws'accourit Information and...WentuUG s past du accounts Prepares and Quarterly malls routine n account correspondence and past due moot s„ 20% m6 us..other duties of s similar mature and level as assigned„ As Required U Fox Law=& sr C & KODIAK ISLAND BOROUGH CLASS SPECIFICATION Fiscal Assistant ........... TRAINING AND EXPERIENCE High School Diploma or GED and I year of custorner service and cash handling experience; or, an equivalent combination of education and experience sufficient to successfully periorm the essential duties of the Job such as those listed above. . ............................"",- "........................................................................................ ....................... LICENSINGICERTIFICATIONS: a State of Alaska Driver's License; - Bondable. ............... KNOWLEDGE OF: • Basic bookkeeping principles; • Basic mathematical concepts, • Data entry methods; • Modern office equipment. ............. SKILL IN: • Performing basic mathematical calculations; • Counting money and making change-, • Providing customer service; • Reconciling accounts; • Utilizing a computer and relevant software applicaUons; Communication, Interpersonal skills as applied to interaction with coworkers,supervisor, the general public,etc.sufficient to exchange or convey information and to receive work direction. ............................... ...... ............... ADA AND OTHER REQUIREMENTS: To-.91flons In this class typically require:fingering,talking, hearing, seeing and repetitive motions® Light Work., Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects, If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work, NOTE: The above job description Is Intended to represent only The key areas of responsibilities-, specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION-. Draft prepared by Fox Lawson&Associates LL C(BS) 2 Fox Lawson&Assoclatu �._ KODIAK ISLAND SPECIFICATION Fiscal Technician CL AS S SERIES Fiscal B2�3 i Non-Exempt CLASS SUMMARY: a�... . . ..................................................................... ............... tnu cl ss is the second level In a thrr a level.... iscW....series. ...tricumbents........... responsible for performing data entry, roc sirng electronic paymmils and check runs, preparing routine fiscal rw,upoul ,p rpconciHng c�ount , pr p iring fiscal forms, processft payroll. and/or processing invoices and related documents. ResponsUlifies may iiciiuda wor irng with highly sensitive and crnirufidarntia,l personnel irnt rnnnatirnrn. ESSENTIAL DUTIES: PERCENT OF Nis da..s p dficrniiion repr ent ody i't-uun core areas of rr'a~sprnn ilbili" A� I� '" r� itliP:;�„�„ citi�,� u�iitluon assigrumerut,s will vM depending c nn the rueadv.o oil time d'iapairinn erui,. Aa�i e v ,' r'mualnt loin s„end u t data rewords ain d in fourrma,tinrorn filler i n pru"pairaticniun Cl a iiy „ for payment ent pr cessi ng, Routes invoices,payroll and/or 'ill„uar drur,ou,.nrnie nta and 40% obtains appropriate payment authorization. Neva ,verifies,updates and reconciles acco nr pusfi iirdoirrnafion for Daily pita expense accounting purposes 101% mm.. t ra data and processes pa rniii artsn Performs accuunls yr-ibie ard,ir p a roill Weekly., �w . check rums, % rc . � nPrepares i generate� r f,:) rt µatat rre n%fn ourra tri a r other Weekly fiscal related documents. 10% p r rorrrl a,,, ,.. . .......� . ..... drirnat t�e s up n1 assigned lion araa� url 10% there information, prepares,varies,, maintains and/or processes fiiles or Monthly month rnr„I docuirrseii and reports % grim- ei'er du�tie o i a ai m'il air� tura aired levels as as s 1 g¢n e”d[.. t i Fax i awwwu-P&Asodiates r„ KODIAK ISLAND BOROUGH CLASS SPECIFICATION Fiscal Technician SITION SPECIFIC RESPONSIBILITIES I INCLUDE: Positions assigned to Payroll may be responsible for IPrruviding administrative assistance related to benefits and employee inl rrrnstio n;; Providing support and respondirng to Irngn.dries regarding pay information, time records and benefits deductions; Preparing W-2 and tax reporting information; Preparing an;cournfirng Ir ormstion for m,mdlts4 lP sitions assigned to Accounts Payable may be responsible for: • Maintaining and auditing W-9 vendor files,; • Preparing applicable tax related forms; VIII Reviewing vendor projecil contracts and re o'rn ulurmg vendoir st temeratse Prep ring sccauiumttirng iralormalio n for audits. TRAINING EXPERIENCE: High School Diploma or GED and 3 years of bookkeeping experience;or,an a uivelernt or-iribIrn tion of education and experience suffi lernt to successfully perforim 11-he essen isl duties fal the job such as ... those lusted above. LICENSING/CERTIFICATIONS. State of Alaska D6vers License, KNOWLEDGE OF.- Applicable ederak,state and Iloicall laws„codes, regWatio ns and/or ordinances*, Bookkeeping principles,' Mathematical concepts,, Basin acnmou nlirng principles,, Automated financial salt n`sre packages; Modern office equipment. Fox Lawson L Associates r r;. 114 CLASS SPECIFICATION Fiscal F"echnician SKILL IN. Interpreting and applying applicable laws,,codes, regulations u nd standards, a Organizing and maintaining ining r cord and files; Working Independently; Handling cash; * Performing mathematical calculations,, Handling sensitive and confidential Information; Timely processing of Information in order to meet deadlines-, Providing customer r service; Utilizing a computer and relevant software applications; * Communication, interpersonal skills as applied to Interaction With coworkers, sup ervisor, the g uro!r al public, etc.sutticlent to exchange or convey information and to receive work direction., D ...... ... ........................ �........................................................................m . ........................................................ UIRE m Positions In this class typically require:ire: toopi ng, kneeling, crouching, reaching, standling, walking, pul[Ing, lining,fingering,grasping, feeling, talking hearing, seeing and repetitive motions. Sedentary Work: l x ftg up to '10 pounds of force occasionally andVor a negllglble amount of force frequently or constantly to Pitt, carry, pu di, pull or otherwise move objects, including the hu�r� rn odyo Sedentary work Involves sitting most of the ttun . Jobs are sedentary It walking and atarndlung are ra yir d onlygSppsionalbLng all Rttnar ad Maio gJt rla are met. NOTE The above job description Is Intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business meads of the department. Draft prepared by Fox I... w son&Associates LL (BS) Date: (12/12) 3 l Fox was � roan .uD m aq CAWW m,U KODIAK ISLAND BOROUGH CLASS SPECIFICATION n Fiscal Analyst ....... ............................................................................................................................ �•• IIwI IIPII41�1A Fl SA STATUS f afl 42 Exempt .. .............. .......................•.....•....................................................................................................................................................................... CLASS SUMMARY: fnls...class is the ..third level in a ..three level Fiscal series incumbents are responsible for snupervising fiscal support staff, analyzing fiscal information, (preparing detailed financial reports, processing accounting entries, reconciling accounts and reports, preparing legally required state, IFederal and local reports and statements, assisting with annual audit process, overseeing the final posting of journal entries, managing fixed assets participating in the development and implerrientaf on of interna9l control procedures, managing assigned projects, and assiisting with budgets and year-end closings. .............................................................................................................................................. ESSEN71AL DUTIES: PERCENT OF '•l°iris Mass speclricallon repmserils only the core areas of responsiluil°nlies;;;spe6f c position TIME assignments ww0l wary depending on the needs of the department. aperwises staff to Include','prioritizing and assigning worrarlku conducting Daily performance evaluations;ensauring staff is trained, ensuring that employees 20% follower policies and procedures, maintaining a healthy and sale working environment-, and, making hiring,termination,and disciplinary recommendations. of and oversees the daily p eraVons of the accounts payable,payroll,ww end�oraaly revenge accounting functions. Reviews, provides guidance and approves daily 20% processing activities ensuOng accuracy and compliance with applicable state, federal and local regulations and Wth generally accepted accounting principles. Responds to �quiries and provides guidance and customer support related to Dally financial acconunting procedures and processes, 5% eviewws acconunting transactions,oversees posting of andlor posts journal 'meekly entries, reconciles and maintains general ledger accounting system., 10% ,. ............. Analyzes, prepares and maintains financial accruals, records ffiscal reports, lVlenlUnl cfneddles,surveys,and financlai statements. Recommends and implements 10% internal control procedures. I- Monitors and reports revenue and expense information and assists in bn.udge Monthly preparation,„ 10% eviewws Information,calculates and prepares tax documents, paubllcafions and Annually Luther required statements, % Q�rep res audit scln dttuies and assts witli....p rovidin g�and maintaining audit � nn rnn... ally Information. Assists with year-end closing process. % Ipeirfo...........s...other duties of a drn liar nature and level as assigned. As Required Fox Lawson&Aswdata KODIAK ISLAND BOROUGH CLASS SPECIFICATION Fiscal TRAINING EXPERIENCE Bachelor's Degree and 3 years of professional level accounting experience; or, an equivalent combination of education and experience sufficient to successfully erform the essential duties of the Job such as Those lusted above. do,r supe °sc experience preferred. LI NSIG/ Ti I Tl ® late of laska river's License. KNOWLEDGE OF: • Applicable Federal,state and kcal laws,codes, regulations and/or ordinances; • Supervisory `nci les; • Generally Accepted Accounting ri ci les; • Audit principles; • Financial management a etin principles; er f ic,e,,e,qu r ant° ........ ....... ... _,w ... .......... ......... ................... . ....... . ..,. 117 SKILL IN: Supervising and evaluating employees-, %...,,.. Prioritizing and assigning work; Interpreting and applying applicable laves,codes, regulations and standards; a Time management a r rioriti ticn; Analyzing,re cilia e o i information; Preparing budes; Handling sensitive and confidential information-, Providing customer se ice; Utilizing computer and relevant so# ar li ti ns; Communication, interpersonal skills as applied to Interaction with coworkers, supervisor, e general public,etc. sufficient o exchange or cc convey in rati n n to receive direction- .......... 2 Y Fox Lawson&Assoclatcs I 1 r; KODIAK ISLAND BOROUGH CLASS SPECIFICATION Fiscal _.. ............ .... ADA AND OTHER REQUIREMENTS: Positions in this class typically require: crouching, reaching, tan in ii , lifting, fingering, grasping, talking, hearing,seeing and repetitive do s. Sedentary ark: Exerting up to 10 pounds of force occasionally and/or a negligible cunt of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including y, Sedentary or Involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met, !ncu.mbents,nW,Pq§ypiqcted to travel. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department., CLASS HISTORY INFORMATION. Draft prepared by Fox Lawson&Ass ,riates L D Date: (12/12) 3 Fox Lawson Assmiatcs KODIAK ISLAND BOROUGH CLASS SPECIFICATION IT Technician ...................................... ..... .................................................................................................... ............r.................... ...... ... CLASS SERIES BANDIGRADEJSUBGRADE FLSA STATUS ............... Information Technialiogy A13-B22 Non-Exeimpt I...........I'll ........... I'�....................................................................................................................................................................................................................................... CLASS SUMMARY: his class is the first level h"i a three level Informiation Technology series. Incumbents are responsible for instaHingli, troubleshooting,, repWring and maintaining hardware, software and peripheral devices. Incurnberfts are Mso rrspf,::ms1b1e kn providlng first level help desk support to stall. ESSENTIAL DUTIE& PERCENT OF This i sped kiahlon represenis arilly fi-;e core areas 11:4 wesponsiblififles;spacOic PIDS4ion TIME assignmer-ft wflli vary depiondirig in rw ft neieiih--„of t1re diepairtment. ....................................................................................................................................................................................................................................................................................................................................... ............................ Monitors requests, assigns priority and provides first lev el help desk support. Daily Receives and responds to end user questions arpd requests. Troubleshools and 40,% assists in resolving issues with soft ware. hardware and peripheral equipirnen't. ................................. .................................................................. Monitors and maintains network sysleirns to eirmure ftinctionality and integrity Daily 20% —main ta'l'n s-recorcls for i,in'p-ub.i rs a nd'a"s-sigrued 6's,ii-c—usio-m-,—er'ser'vf6e 1",11 s' a''n"d.................................--D ally....................................... services performed,, Trains employees an processe!,s and procedures of corniputer usage, Daily 5% ....................................................................................................................... ............ .....................................--..................... ............. .................................................................................. .....................-'i k.................................... a Intalins, repairs,upgrades,and sets up compulevs:, peripheral devk:-es:, We i ly, sc)ftware applicationsli,and accessnflesl, including priniers, keyl.*ardsl, irnionitrursn, 151% telephonelcornimtinicationis systems and/or ofi'mr related equipment. uates sloftare and hardware requirements and recommends purchases. Weekly Works with vendors and manufacturers in support of purchases,,upgrades and 5% equipment repair,, Assists With maWaining accurate inventory records. . .......... Performs other duties of a similar nature and level as assigne....d. As Required ............. ........................... 010 Fox Lawson AsmAiatics KID BOROUGH CLASS SPECIFICATION II T Technician ......................................................... ... ......... ............ ............... TRAINING AND EXPERIENCE: High School Diploma or GED an .t year of ralsh-W IT experlience; or, ars equivalent combination of education and experience st.ftident to successfi My pertc)rrri the essential duties of the job such as those listed above. ... .................. ....... .. .... ............... ----------------------- UCENSING/CERTIFICATIONS: • State of Alaslaii Drlvers License; • A+Certfficatibn preferred. ............... ............... ............... ........................................................... ...................... KNOWLEDGE OF: 0 Personal computer hard wave and sofllVvare� Basic computer networking pirinciples; 0 Modern office equipment. ...................... ......... SKILL. IN: Providing cii,iskomer service, Repairkrig and rnaintainiing persorml computers and peripheral equipirnent; Troubleshooting technical issues and system connectivity-, Documenting proUems and solutions; Reading and inlerpirefing technical manuals', Managing time and priodflAng work; Providing instruction an technological tools; Ufflizing a computer and relevant software applications: Cornmunicafiori, Interpersonal skills as applied to linterackion with coworkers, supervisor, tlnaa general public, etc.sufficierit to exchange or convoy informalJon and to ire celve work direction. ,Ihl........... OTHER REOUIREM EIS TS., Positions in this class lyp i1cally requira: cUrnbing, stooping, kneefing,, crouching, crawfing, reaching, standing, wa4king, pushing, Ip ulling, fifting, fingering, graspling feeling, talking, Ihearing, seelng and repelifive mations. Light Work: Exerting up to 20 pounds of force occaslonafly,and/or up to 10 Ipou,,urnds of force frequenfly, andlor negfigihle amoii.,mt of force constantly to move objects. It the use of arm andlnr leg controls requires exertion of forces greater than that for Sederiitary Work and the worker sits most of the time, the job is rated for I Ighl Work. curl enbs rna be in 1,1ailnal parts, electrical CLIrrents, vibrafians, furrms, 'C'�' 0 V ' mpc s'."C U'j s or�.'.s, d ooit""venti'lati!inn,.Miinoade mate hfin Fox Law=&Amckates KODIAK ISLAND BOROUGH CLASS SPECIFICATION IT Technician ................................................................................ ...................................... NOTE: The above job descriptlai-ii is [intended to re;present only the key areas of respoinsibiffifies-, specific pcWtion assig rums nis M11 vary depending Iorn tha busliness needs of the deparlment. CLASS HISTORY INFORMATION, Draft prepared by Fox Law ariu &Associates I LC (9S) Date: (12J"12) in Fun Lawmin&Assw��we.s CLASS SPECIFICATION r IT Analyst . CLASS SERIES � f FLEA STATUS Info C42 Exempt I ASS SUMMARY; ..................................................................................................................................................................................................... . ....... ........................ T taus class Is the second'level In a hares level Information e ra l series. Incumbents are responsible fair analyzing networks, systems, data and related items and developing recommendations based on findings, Interpreting user needs and recommending solutions; providing advanced troubleshooting of systems; Implementing, maintaining and managing assigned systems; producing reports, maps, graphs and related items from information warehouses; ad,,, trarnsllati�n Ilzusluness ra uJireme¢nts unto techunical suIutiorns ESSENTIAL DUTIES: PERCENT This class specification represents only the core areas of responsibilities-,specific pasutio n TIME assigrnirnetnts will vary depending on tha needs of the depautmeel. Mmplementsn maintains and manages assigned Information systems, Coovdinales Daily with designated resources to obtain, process and maihlain data Ensures 20% authorized security access and data security and integrity. Analyzes systems, applications and data needs and recommends and/or plans Weekly and coordinates the implementation of technology solutions,, 0% lde¢ntifie,s problems related to systems or technical operations. Researches a.... .... .... .... rid Weekly revie s.system capabilities and limitations Troubleshoots complex issues and 0% provides technical guidance,programming or other system related solutions. Produces and ma'lintai¢ns reports,graphs, irrnaps and/or rather related lnformatio n Weekly needs., Assesses reporting information for accuracy and recommends or mates 20% adjustments as¢seeded . .w. ................... .................... g y �alu�aatussu recommends and negotiates the purchase of software and/or Weekly equipment. Implements or oversees Implementation and testing of new products. 10% Works with vendors to resolve Issues and Implement solutions. erfor¢nms other du es of a similar mature and level as assigned. Required t afiAm a Bft° ,im l r KODIAK ISLAND BOROUGH CLASS SPECIFICATION IT Analyst TRAINING I Bachelor's Degree and 4 years of related experience; or, an equivalent combination of education and experlernce sufficient to succeasfu Hy perfn rrn the essential duties of the jot;such as those listed above, IC I Fl ® State of Alaska Driver's License. Depending an assignment, may require: MCSE edifi atio ni ® CCNA Certification. NOWLED , Applicable programming languages andan r software ire SUPPOrt ail assigri d systern si elle ant systems and corttnrr a nicat'ior-is technology; Database management principles, ® Data storage and sR(:.udty methods; Customer service principles;, oderri office e eq ipri nent, SKILL l • Advanced troubleshooting and technical proWem solving; • Analyzing work flow and technology needs; • Identifying software and hardware solutions; IT subject matter expertise,; Project management-, Negotiating and managing inn ur hase contracts, Providing user support and technical training', Utilizing a computer and relevant software appHcafions,l Communication, interpersonal skills as applied to interaction Wth coworkers,supervisor„ the general ubNcp etc.sufficient to exchange car convey information and to receive work direction„ Fox Lawson&Asmxiakr5 f, KODIAK ISLAND BOROUGH CLASS SPECIFICATION IT Analyst positions In this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, filling,fingering,, grasftg,talking, hearing, seeing and repetitive imations. Light Work., Exerting up to 20 pounds of force occasionally,and/or up to 10 pounds of fore frequenfly, and/or negligible mount of force constantly to move objects. If the use of arm andfor leg controls requires exertion of forces greater than that for Sedentary Work and the wovker sits most of the time, the job is rated for Light Work. Incumbents may be subjected to moving mechanical parts,,, electrical currents, vibrations, fumes, odors,dusts, s s p..g„ventilation nd travel. �� , ,,,,,, . ... NOTE: The above job description is intended to represent unruly the key areas of raspu.:)nslbilltu st spa 'ifl position assignments MR vary depending rar°u the IN.Asirness needs f tll°ioie department. HISTORY CLASS INFORMATION: Draft prepared by Fox Lawsnn&Assf.:mlates LL (13S) Date: (12f12) 3 +' Fox Lawson& Jarm KODIAK ISLAND CLASS SPECIFICATION IT Administrator .....w. . . . mm. m. m.....m. ............ .. ..... Information ...... Exempt t,,,ASS SUMMARY- .... "l dnff .. t u s the third Ife�all 1 a ttnre duet ilnfform"'''at`o .... .� rr Tectnrrollogy series. Incumbents are responsible ffor supervising IT staff, pr viftg technology recornmendaUans on IT related issues v managing service levels and mission critical resources, managing enterprise-wide IT projects, developing abort and long-terrn long-t division plans„ performing impact analyses„ assisting in the development 0 the division budgell, and managing iIT infrastructure. incumbent bent has an Int o".ri r:- rid I..°r r to irn t lrrrb t t Integration,...standards,andj'rqy w ESSE"AL DUTIES: 11PERCENT OF This class spedficafion represents only tlir,e care areas of re ponsrbiNies,°spedfic position assignrrrw nls will vary dap ndVrig on the meads of 111°ue department upervises staff to Include:prioritizing and assigning work;conductinq Daily performance valauations;ensuring staff Is tr %rued, ensuring that employees 0% follow policies and procedures„ maint iNing a healthy and safe working environment;and,making hiring, termination, and disciplinary recommendations. Plans and overseas the daily operations° of the Information�teU�u�offogy..fauuntlon .... . . .... ..... Daily Monitors the contligur born,installation and maintenance of all IT equipment 20% including computers,servers„ kelep oner 'commuunic Lion equipment, networking and data center equipment,, Plans evaluates and reviews the rurganlzatirurn4i...i urnffr strau tu�rrea.processes nd.......... a ........ ............1 ffuutuulr meads, Authorizes equipment and software purchases. Coordinates and 20% provides the Implementation,documentation and maintenance off soluUons and bast practices, overseas projects to ensure tirnwsly crnmpNeion and adherence to buu,odget,,w.w.... w, .�....m... Weekly.............. I Ensures responsive and effective customer service, Provides high level technical support and sources external support as needed. Monitors and maintains back u and disaster recovery plans and practices°..for the.� ttn Monthly organization. Reviews plans and makes periodic modifications. 10% Collaborates YAtffn staff In planning technology resources needed„ Develops hart Monthly and long-term operational plans. Assists in developing and monitoring the 10 division budget. .... ................................................n...............................................................................................�.n........................., .............................................................. .................................... .... i ardrarr�ns tlhnnr duutaaa ff snrnilar natu re arnd Naval asargrn d As Required III �°agdr,'II•Ao-V50ni rxk d4uWacs �rrkw :�u iu�fli,�u9raa��n•Ilrawmr,N��:iir,^s+an,.Rm�r•• KODIAK ISLAND BOROUGH CLASS SPECIFICATION IT Administrator ...............I-I"I"I'll.......... ............ .............. TRAINING AND EXPERIENCE: Bachelors Degree and 6 years of professional level IT experience, includiing prior lead or supervisory experience; or, an equivalent combination of education and experience suff lcient to successfully perform the essential duties of tine Job such as those listed above. .............................. ......................... LICENSINGICERTIFICATIONS: 0 State of Alaska Driver's License; 0 MCSE Gerfification, ............ ................................................................................................. ----------- .. .. .. KNOWLEDGE OF: • Supervisory principles,,,praclicies and techniques', • Modern iriformation technology industry practices; • Relevairfl systerns tect-malogy and main liermnce principles; • User support piractices� • Project rnianagemeni jprincipllas and piravCces; • Database managemen'l principles; • Disaster recovery princ#lesn Modern office equipmeriL .............. ... SKILL • Supervisiing arid evaluating emr.:Royeips; • Priorifi zirig and assiginling wc�rk; • Evaluating orgaMzatlonal irnpacl and work priodties; - Managing projec:ts; • Identifying, researchirig and resolving cornplex lechnicaI Issues; • Managing contracis and providing vendor relations management; • Monitoring budget; • providing Interdepartmental relations and support; • Interpreting technical documentafion, • Utilizing a compwar and relevant software app0cations; • Communication, interpersonal skills as applied to Interaction with coworkers,supervisor, tlnuu general public, air, sufficient to exchange or convey Information and to receive work direction. 2 Fox Lawson&Asvx fiat m KODIAK ISLAND BOROUGH CLASS SPECIFICATION IT Administrator EOUIREMENTS: Positions in this class typically require: stooping, kneeling,, crouching, reaching, standing, walking, pushing, pulling, liiffprng„ fingering, grasping,, talking, hearing, seeing and repefifive repetitive motions. Light Work., Exening nap to 20 pounds of force ac sio n lly,and/or up to'tau pounds of force frequently, and/or negligible amount of force constantly to move ob scls. fill the use of arrin and/or leg controls requires rti rn of forces grouter than that for Sedentary Work and the worker sits most of the time, "lie job Is rated for Light Work, Incumbents nts r ay be subjected to Inadequate lighlirnga work space r stri tprarns,„ intense noises, and travel. The above job descriptioin is intended to represent only the key areas of responsibilities; specific position assignments Will vary depending on the business needs of the department,, HISTORY CLASS INFORMATION: Draft prepared by Fox Lawson &Associates LL (13S) Dale., (1PJ'1 ) 3 Fox � and�°ol�wip�iw:c VNun xrR'a¢�u wwme:xrrr„P KODIAK ISI,,,AND BOROUGH GLASS SPECIFICATION Baler Operator Landfill Operations B22 Non.-Exempt CLASS SUMMARY: `his class Is the first level In a three level Landfill Operations series, Incumbents are resporw1ble for (providing customer service, processing customers, operating heavy equipment, performing equipment maintenance, welding and fabricating parts, disposing of hazardous materials, and mairntaining facility grounds, roads and buuildings, ESSENTIAL.DUTI : PERCENT F °.,......................°..............................°. This class specification represents only ttne core areas of responsibilities,spedfic po hio n TIME assignments wHl vary depending on the needs of the department. Operates a variety of heavy equipment Including dump trucks, loaders, Daily bulldozers,excavators, press balers, forklifts and other equipment used In landfill % operations, Identifies, removes,processes and packs waste and hazardous materials in support of disposal operations. Maintains.landfill premises a aura prepares ffd.m�incoming loads ° D d p p incoming reffuuse° excavates, and hauls cover rruaterial„removes debris from disposal site, maintains roads, 25% ditch (lines and drainage contours,compacts waste and applies ffinishing cover, inspects, maintains and provides repair of Heavy equipment t t draulic, Daily pneumatic, mechanical,electrical and/or electronic systems and controls. Repair 15% and maintenance activities may include.,checking fuel, oil, and water levels; removing, replacing,adjusting and cleaniirng detective parts;changing fluuids, tilers, hoses,halts and other equipment to ensure safe operation. Recovers and processes metals and other materials for recycling, Disrrnantles Dailly cleans, sorts and grades recyclable materials„ '10% Iprovl des-customer service by responding to g Iic n ..d pad fnri 6n o.,..In'g Iriads'... ;„Daily rnn and directing landfill Customers to appropriate disposal locations, Oversees the 5% Upping and disposal of solid waste, Operates weigh scales, identifies contents and determines appropriate tees. Daily Collects payment, distributes receipts and mairntains records of tees and loads 5% collected° perforrns basic buuilding clean-up and maintenance incliuding general custodial Daily duties. 5% fields and 66ricates metal parts for rdli�u I id of facility equipment as needed., .... Quarterly 5% ..�du�drms other duutu�s off a. irrnilar inatuure and tevr3�as i �n�d,.. ... .... .... s .................................... t Fox Lawson&Assmiates KODIAK ISLAND BOROUGH CLASS SPECIFICATION Baler Operator TRAINING AND EXPERIENCE; 1-Ilgtn School Diploma or GSIC and 2 years of heavy equulprrnerd operator arnd maintenance a perlernca or, an equivalent cornbinafloin of education and expeirlierice w..Pffi61e nt to successfully perform the a erntlat duties of the job such as those listed above„ I I r II State of Alaska Commercial river's License(CDL),;, Stale of Alaska Driver's License. KNOWLEDGE OR Applicable Federal,state avid locdl laws,crudes, re ulal"o ns arudlor orb nuances; Heavy equipment operation and maintenance techniques-, Applicable safety practices and work methods; Bask mathematical concepts; Customer service principles; Modern office egUpr nernl. � . m. SKILL I 4 • Interpreting and applylrng applicable laws:, codes, regulations and standards; • Operating and maintaining appftable heavy equipment; • Adhering to safe work practices„. Interpreting operating and instruction manuals, • Providing cuustoraer serviice$ • Performing routine maintenance and repair actl lflleso • Utilizing a computer and relevant software applications,-, • Communication, interpersonal skills as applied to interaction with covi orker , supernrisor„ ttnrn general public, etc.sufficient to exchange or convey information arid to receive work direction. 11111 ` 8 c a Lawson&Alsmidaits m N:.$,ro,kww 10 C, w^p Rp mfit Six m'rs,9 I;. I,. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Baler Operator q1ra Positions Irn this class typically require; climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, puffing, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive actions, Heavy cork: Exerting up to 100 pounds of force occasionally, and/or cup to 50 pounds of force frequently,and/or cap to 20 pounds of forces constantly to move objects. Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, radars, dusts, gases, poor ventilation, chemicals, olls, blood and other bodily fluids, extreme temperatures, inadequate lighting, work space restrictions, intense noises and environmental conditions suqh as ..p°.r .�...r. .°p ent...da.na rd a threatening environment. NOTE: The above job description is Intended to represent only the key areas of responsibilities" specific position assignments will vary depending an the business needs of the department, CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson&Associates LL (BS) Date: (12112) l Fox Lawson& hates D OFCdh gawk .9ur. f KODIAK ISL,AND BOROUGH C11 ASS SPECIF-IcATiON Senior Baler p r tr CLASS SERIES BAND/GIRADE/SUBGRADE FLSA STATUS ..........I..................................... Landfill Operations 123 Non-Exempt............... ..............."I'l""I'll""I'll'll""I'll""I'll",lI.......................................................................... ..............."I'l""I'll""I'll'll""I'll""I'll",'ll""I'll""II..............."I'l""I'll""I'll'll""I'll""I'll",'ll""I'll""I'll'll""I'll""I'll""I'll""I'll",'ll'I............ CLASS SUMMARY: Thisclass ......°............................... ...m........................................................�.............................................. .............................�v........................................,...................................o-.....................�.....,�,...�.,°� .. f i is the second level In a three level I and nll Operations series. Incumbents are responsible for serving as a lead to Baler Operators, performing water sampling, monitoring gas levels, performing refrigerant recovery, providing customer service, processing customers, operating heavy equipment, perlon ring equripment maintenance, welding and fabricating parts, disposing of hazardous materials,and maintaining facili rounds,, roads and buildings. ESSENTIAL DUTIES, PERCENT OF This class speclfflication represents only the care areas of responsubtl ties-,spedfic position °>l°lf E assignirnnents will vary dependling on the needs of the department, Serving in a lead capacity, monitors sale operational activities and Daily maintains/prepares landfill premises for Incoming refuse. Performs or assigns '15% and leads activities including:excavation,loading and hauling of cover material,, removing debris from disposal site-, maintaining roads,ditch lines and drainage contours, compacting waste and applying finishing cover, Provides lead supervision of udder operates a variety of heavy equipment Daily including dump trunks,, loaders,bulldozers,excavators, press balers,forklifts and I '15% other equipment used in landfill operations. Identifies, removes,processes and packs waste and hazardous materials In support of disposal operations. ..... . . .... ..... ....... e ................................................................. .......................... ... ........... .........rr ... ... ...... Operates Ug scales,Identities contents and eta appropriate� s ,..................... ............................... Daily Collects payment, distributes receipts and maintains records of fees and loads 15% collected, Provides customer service by responding to ques0ns, Inspecting Incoming loads ! Daily and directing landfill customers to appropriate disposal (locations„ Oversees the to% tipping and disposal of solid waste. Inspects, troubieslhoots,maintains and(provides repair of heavy equipment Daily hydraulic,pneumatic,mechanical, electrical anddor electronic systems and '1 fy1!6 controls. Repair and maintenance activities may include., checking fuel, oil, and water levels; removing, replacing,adjusting and cleaning defective parts;, changing fluids,filters, hoses, Belts and other equnipment to ensure safe operation. Performs basic building clean up and identifies..an..... Daily repair and grounds keeping maintenance. 10% L u�H�� p � � akuo' �oo �� ........rrnate a t a oornb�usled and'rnainla s p n Weekly aters. % i (Fox IlAwson&Associates KODIAK ISLAND BOROUGH CLASS SPECIFICA-1110N Senior Baler Operator ESSENTIAL DUTIE& PERCENT OF This d1a pedi i muturmm r prP,sent s only the core are,as of respora tlll,r'lRiillies„spedific posT is n TIME assignments WIR vary d penftg on lhe needs of the d pa,rtrru rnt„ i6rms gr and-waiir sampling and m,oni lor gas le,vials for the rrq Inked me of Q" au irtlarfy treatment and drains systems. '% �.-—s' "'41 r,.. . ., ,mm��.-1e .m....w....."w a..— ..... .ww...,..,. . .. . ww.............................1—red.�.. r�rr+�rlr��ath�r dauta mxf n�rnmttar,irm�taur�rm r�rn�d �uN � ,�agrm�d, �gauard ......................................... ...... ................ ...................... .......... ... j - -"...-, W,,,, . . me. ................ TRAINING AND EXPERIENCE High School Dlplorrma or GED and 3 years of heavy equipment operator experience, including 1 year of landfill baler experience and journeyman level hydraulic maintenance and repair experience; or, an equivalent combination of education and experience sufficient to successfully perf rm the essential duties of the job such as those listed above. Late of Alaska Commercial river's Licen se (CIDI,,.)„ State of Alaska Driver's License; 0 Hour Hai oper Certification; 4 Forklift Ceriffication. KNOWLEDGE OF: Applicable Faderat,state and local laws,codas, regulations and/'nr ordira ncPs., * Heavy q ulpr eat operation,and irrmalirmt ri anca techniques; p llcaWe safety pracfices and work um°aalhrmd ,i Jio urneyrrmarn level hydrauli maintenance and repair„ Chemical and water rumr.„arRortrmg and sampling lum hnirjauea'i Lead worker principles and pra ti e „ Basic mathematical concepts; Customer service prin6plaa; Modern office equipment. �t Fox Lawson&Amodawes KODIAK ISLAND H CLASS N N ,°TI Senior Bailer Operator SKILL IN: * Interpreting and applying applicable lams,crudes, regulations and standards; * Leading and assigning work a tunrutiies,i * Identifying appropriate work rrnelhods and equipment requirements; * Operating and maintaining applicable heavy equipment, * Adhering to sale work practices„ * Interpreting operating and Instruction manuals; * Providing customer service; * Performing routine mainte narpu„na and repair activities„ * Sampling and monitoring water and chemical levels; * Utilizing a computer and relevant software applicatiains,; * Communication:, ipnterperso nal skills as applied to Interaction With coworkers, supervisor, the erper i public, etc, sufficient iernt to exchange or convey information and to receive work direction., ............................................................................................... Positions in this class typically require: climbing, balancirng, stooping,, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, liftirng, fingeripng, grasping, feeling, talking, hearing,, seeing and repetitive irpnotions4 Heavy Work. Exerting up to 100 pounds of force occasionally, and/or pup to 50 pounds of force G . a frequently,and/or up to 20 pounds of farces constantly to move objects, Incumbents may be subjected to r novirng rmnechanical parts, electrical currents, uibraflons, fumes, parrs, dusts, gases„ poor venfilaflon, chemicals, Awls, blood and other bodily fluids, extreme temperatures, inadequate lightiing work space restrictions, Intense noises and environmental conditions such,. f rul,l: y e uIe rmi rert nwruar, t pe n" rvpronrr NOTE: The above job description is intended to represent only the key areas of respeponsibilities, specific position assignments will vary depending on the lbusirness needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson &Associates LL (IgS) IDa.te; (I P/1 ) w p,B3•wnudram�IG;uUflwax ,P.p,�w, � Oex� KODIAK ISLAND BOROUGH CIA. SS SPECIFICATION Baler ir CLASS SERIES / FL SA STATUS Landfill Operations B32 Exempt CLASS UM RY., ....'_..... This class Is the third level In a three level I andfill Operations series. Incumbents are responsible for supervising landfill operations staff, managing Inventory and purchasing, preparing division budget, managing contracts, supervising and scheduling and planning landfill maintenance projects, researching and resolving complaints, and performing Baler duties. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the pears areas of responsibilities-,specihc position TIME assignments will vary depending on the needs at the depaurtmento upervises slalf to Include- prioritizing a.rad assigning work, conducting Daily performance evaluations-,ensuring staff is trained;ensuring that employees 20% follow policies and procedures; maintaining a healthy and,,. fe working environment;and, waking hiring„termination,and disciplinary recommendations. Plans and oversees the daily landfill site operations,customer service and the I Daily coordination of solid waste disposal. Ensures operational effectiveness, 20% prevention of enAronrnental pollution,and that work Is performed in accordance with established solid waste, industrial,and hazardous waste disposal policies and procedures. n..., performs routine solid waste facility Inspections to erasure compliance of,state Daily and federal environmental mules and regulations. Supervises field Investigation's 15% and environmental sampling and prepares inspection data reports. ........................................................................................................................................................................... provides and maintains environmental records,daily logs,,,accident reports, wily maintenance records, random inspection reports,chemical safely data sheets 10% and other fl materials, ans and supervises the maintenance and repair of heavy operating equipment. wily Analyzes and identifies causes of equipment detects and coordmates the repair 10% and availability of equipmenL Reviews proposals and recommends selection of consultants for integrated Weekly waste management activities. Oversees private contractor performance of waste ! 10% management activities,facillly maintenance and upgrade activities, participates in short and long-term planning and budgeting. Assists In evaluating Weekly facility operational needs and recommends equipment purchases,site % Improvements,and resource needs. Performs other duffles o a sirniiar nature and level as assigned. As Required Fox Lawson&Aswdaws �,. KODIAK ISLAND SPECIFICATION Baler Supervisor EXPERIENCE:TRAINING AND High School D'lplioma or GED and 4 years ot progressively responsible landfill operations experience,, iru lu dirug 3 yu srs of supervisory experience; or„ an equivalent combination of education and experience sufficient to successfully perform the sserdisl duties of ths lots such as those listed above. State of Alaska Commercial Driver's License (CDLYi State of Alaska Driver's License; 40 Hour HazWoper Certification; Forklift Cetifficadon; L ndfllll Operations Manager rtification. KNOW L EDGE OF: Applicable Federal, stale and local Q aws,codes, it gulstlnns and/or ordinianc es'r Supervisory principles; * Modern landfill site operational procedures and methods-, Applicable environmental quality control methods; Heavy equipment operation and rn intenam; prq.:)c ssw, Occupational hazards and safety. principles; Advanced mathematical con pts; nvlronmentall sampling techniques, Customer service principles; Modern off iT.:,e eirjuiiprumnt. Fox ILA un&Amdatics KODIAK ISLAND BOROUGH CLASS SPECIFICATION Baler Supervisor SKILL IN: 0 Supervising and evaluating errnp rmyees,n dortllzing and assigning work; 0 Interpreting and applying appllllr able laws, codes, reganletlon.,,!a and standards; a rn lyzing and interpreting engineering specifications,dimWngs and technical manuals; 6 St.opervising the operation and maintenance of applicable heavy eguulprnent; 6 Implementing and enforcing oc uapstlond. safptyl ® Leading customer service operations; a Environmental sampling and gu.a lilty inspection; 0 Budgeting and resource planning; a Utlll ng e computer and relevant software applications',„ 0 CommunIcaflon, Interpersonal skills as applied to Interaction vfii coworkers,, sunpervl sair,.the general public, e1c.sufficient to exchange or convey Intorrnatk-m and to receive work direction, -AbA AND—TH —R E,....U"I' � mM... N . ,:. �m 000000000000000000 0000a..�,..._......., ..... ...�0000000000000000........,, ,00000� 000, t Positions In this class typically require., climbing, balancing, stooping, kneeling, crouching,, crawling, reachingi, standing, walking, pushing, pulling, lifting, fingerings grasping, feeling,, talking, hearing, seelirng and repetitive motions. Heavy Work:: Exerting nap to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently„atnd/oir up to 20 pounds of forces constantly to move objects. Incumbents may be suble ted to moving mechanical parts, electrical currents, vabratlonsq fumes, odors, dusts, gases, poor ventilation, chemicals, ails, blood and other bodily fluids, extreme temperatures, inadequate Ilghtlrn , work space restrictions, Intense noises, travel and environmental �pu ataun�n ' .,. l r�u ntl mn ° p � mm�u n rent dun u,and threat rf�ng environment. , 99. The above job description is intended to represent only Ilia key areas of resporm1billlliue% specific position assi nrmnents will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson &Associates LL ) Date., (1 t1 ) 3 Fox Laww n&kwdatcs KODIAK ISLAND BOROUGH CLASS SPECIFICATION Maintenance Specialist tUiaiinteiruanne BANDIGRADFJSUBW:IADE FLSA STATUS B22--B24 Non-Exempt CLASS SUMMARY. ass Is the first level in a two level Maintenance series, Incumbents are responsible for performing complex maintenance and/or operational activities in assigned area of responsibility. Responsibilities Include: performing facility custodial activities; administering security program:; performing journey-level carpentry, plumbing,,, HVAC, refrigeration, electrical, mechanical and boiler work; maintaining and repairing gas and diesel automobiles; Inputting data Into computerized systems, arid, preparing logs and records. Based on assignment, advanced plumbing activities related to sea water, pumps,wells,shafts,and dabs may be required, ........................................................................................................................................... - —— -----...... v..................................................................................................................... ESSENTIAL DU71ES. PERCENT OF ji Pft class specificaVon represents only the core areas of responsib0flies;specific position ME assignments will vary depending on the needs of the department Inspects,coordlnales and performs preventative maintenance to facilities Daily systems Including: HVAC and refrigeration; plumbing,mechanical-, 6ectrlcM;and 25% other assigned systems. Performs general interior and exterior building maintenance Including finish17 Dai,ly carpentry and painting. Moves furrflture and equipment as required. 25% ............................................................................................................................................... Performs maintenance of parks,grounds,walkways,driveways and access Weekly points. Performs landscape maintenance including grass cutting,weed removal, 20% fertilizing and plant/tree maintenance. Inspects and repairs park equipment. Performs trash,snow and ice removal. May oversee grounds keeping activities of temporary workers. i�R __. _............................................................................................................................................................................... arms routine maintenance of gas and diesel vehicles including.- changing oils Weekly and lubricants;repairing and rotating tires, and performing general tuning service 10% work, Coordinates collision and heavy repair work. mWsters and maintains security controls, Programs key-card access,, Weekly maintains keys and key logs. Performs locksmith functions. 5% fa anitors and maintMns surplus equipment and furniture inventories. Delivers i Monthly and transports equipment and supplies, Prepares activity logs and records and 5% [inputs data Into computer systems, Pedmnrrns or assists in monitoring ocean tidal movements, seawater well pumps, Monthly seawater levels an ow. 5% Performs other duties of a similar nature and level as assigne7d. As Required .............................. ....................................................... I FD�K Lawwin&Msmliatn KODIAK ISLAND BOROUGH CLASS SPECIFICATION Maintenance Specialist TRAINING AND EXPERIENCE., High School Diploma or GED and 6 years of trades' experience; or,, an equivalent combination of education and experience sufficlent to successfully perform the essential duties of the job such as those listed above. ....................... ........ ............... ........... j LICENSING/CERTIFICATIONS: a State of Alaska Drivers License. Ability to obtain'. 0 40 Hour HazWoper Certification; Confined Space Entry Certification, Forklift Certification, Refrigeration License; Backflow Prevention License; Fire Extinguisher License. ..................................... ............................................... ........ ..... KNOWLEDGE OR. • ApplIcable Federal,state and local laws, codes,regulations and/or ordinanaes,' • Safety procedures and sale work practices-, MID Inventory and recordikeeping principles; • SuRding maintenance practices and procedures; Grounds maintenance practices and procedures; • Maintenance procedii.ires of assigned mechanical:, electrical, plurnUlng, HVAC and refrigeration systems; 0 Vehicle maintenance procedures, * Modern office equipment. ..............."I'l""I'll""I'll'll""I'll""I'll",'ll""I'll""II...................................... ..................................................................................-................................................................................................................................................... 2 FoK Lawson Asvxiaaes KODIAK ISLAND BOROUGH CLASS SPECIFICATION Maintenance Specialist .............---........................ SKILL IN- * Interpreting and applying appucable laws, codes,regulations and standards; Performing journey level trades mainter-iance activities of assigned systems, facilities and equipment, Performing maintenance and repah"work in accordance with safelly procedures" a Troubleshooting systems and problems related to area of assignment; 0 Evaluating and recarnmendlng repair, replacement, and maIntenance of appl'I cable components and equipment-, o Operating,maintaining,and repairing a variety of hand and power tools and specialized equipment; a Preparing and maintaining a variety of miaintenance and inventory record% a Utilizing a computer and relevant software applications; Cornmunication, interpersonal skills as applied to interaction with coworkers, supii:wvisior, the [�' general public, etc, sufficient to exchange or convey inlormation and to receive work direction., Aj� in, �........................................................................................ ...... Positions In this class typically require: climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing,, walking, pushing, pulling, lifting, fingering,, grasping, feeling, talking, hearing, seeing and repetitive motions, Heavy Work. Exerting up to 100 pounds of force occasionally, and/or ulp to 50 pounds of force f rLq.uently,andfor up to 20 pounds of forces constantly to move objects. Incumbents may be subjected to moving mechanical parts, electricall currents, vibraflonsi, fumes, odors, dusts, gases, poor ventilation, chemicals, olls, blood and othier bodily fluids, extreme temperatures, inadequate lighting, work space restrictions, intense noises, travel and environmental cor-idiflons m c fn a di sr �Ye�p imminent da and a threateni environment,, YPI ......._pAqL.............. L" --—---—----—-—-------------------------......... NOTE: The above job description is intended to represent only the key arews of responsibilities; specific position assignments will vary depending on the,business needs of the department. CLASS HISTORY INFORMATION- Draft prepared by Fox Lawson ssodates LL C(BS) Dale: (1 2112) L........................................................................... .............................................................................................................................................................................................................................................................................................................................................................................................. I 11 Fvx Lawnan&Aswidan KODIAK ISLAND BOROUGH CLASS SPECIFICATION Maintenance Administrator CLASS SERIES J Maintenance C42 Exempt SUMMARY- is class....is....the first l... l....in.... .... rtwo....level Maintenance series. Incumbents are responsible for supervising maintenance staff, managing maintenance inventory and purchasing, preparing division budget, managing contracts for goods and services, serving as a liaison to applicable Boards, managing facility and maintenance projects, researching and resolving complaints, managing facility security,and performing related activities. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities;specific position TIME assignments will vary depending on the needs of the department. Supervises staff to include,prioriftIngand assigning work;conducting Dally.. � performance evaluations; ensuring staff is trained-,ensuring that employees 20% follow policies and procedures; maintaining a healthy and safe working environment;and,making hiring, termination, and disciplinary recommendations. la n s,coordinates and overseas the maintenance, service and repair operations Daily of facilities, grounds and vehicles. Reviews, provides guidance and approves 20% activities In support of overall maintenance operations. Coordinates with other intergovernmental maintenance operational staff to ensure effective operations, Develops, schedules and implements a comprehensive maintenance a�...arnd..facility.......................................We ekly........................... security program. Reviews, plans and prepares operational schedules,cost % estimates and project plans in support of facilities, equipment and vehicle maintenance. Reviews operations and coordinates with federal,state and local authorities to Monthly ensure compliance with safety requirements. researches and resolves 15% complaints or issues. erves...as.a..liaison and administers wXn "u enance.and repair contracts with Monthly applicable service area boards, Assists in preparing and tracking the annual budget for the department. Reviews Quarterly maintenance resources and provides cost estimates, projections and annual 10% schedules. IMonitors and reports operating budget performance and makes recommendations. up rvises and manages inventories of suurplus lurnkure,tools and equipment. quarterly Reports and schedules surplus sales, 5% erforms other duties of a similar,nature and level as assigned. As Required V abivmmiiwiwW m im^ ckrn Fox Lari r9 .IVY KODIAK ISLAND BOROUGH CLASS SPECIFICATION Administrator Maintenance TRAINING E High School Dlplonne or GED and 0 years of progressively responsible trades' experience, indiuding 4 years of supervisory experience;, or, an equivalent comnbine.tlon of education and Is perience sufficient to successfully perform the essential uuties of the job such as those listed above. * State of Alaska river®s Licensee * 40 Planar OSHA Certification; Corttiried •p ntry Certification. KNOWLEDGE m * Applicable Fedelr`sll,state and local law%, codes„ reglWstiains eridlor oidln ncesi * Supervisory principles; * Budgeting pdriciples'l Contract management principles;, * Project management principles„ Maintenance practices and lesting procedi..nres4 Applicable craft trades pr ctkmsP and procedUre.s„ * Inventory n'aan ge'Irnelnt principles; Modem office equipment. !LL I * Supervising and evaluating employees' * prioritizing and assigning work; * interpreting and applying epplif.::able laws, codes, regulations and standards; * Preparing rind managing operating budget; * Administering contracts; ® Managing projects; * Estimating project costs; * ending and interpreting blueprints and schematics,,, * Managing inventory and surplus Inventory disposition; * Utilizing computer and relevant software applications;, * Communi catlon, interpersonal skills as applied to interaction with coworkers, Supervisor, the general ubficn tc°sufficient to exchange or convey info etiion Brad to receive work direction, u b rox Lavesain&Asw..iato m Ii�+evuSr:w��n�C �nisrc!�rtnwtrtt a��niar.•u,ICr�- KODIAK ISLAND CLASS I I Maintenance Administrator I Positions In this class typically require; climbing, balancing, stooping, kneeling, crouching, starnding, walking„ pushing,puffing, liffin ,fingering, grasping,talking,hearing„ and seeing. Medium ork; Exerting up to 50 pounds of fare occasionally, andfor up to 20 pounds of force firequently,and/or Lip to 10 pounds of fare con standy to move objects. Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, ors, dusts, gases, poor ventilation, extreme temperatures, Inadequate lighting, work space restflctions, internee rnalsq ,,and rav 1, ....... .............. .... The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson &Associates taL (13S) Date: (12112) 3 y F FOX ILawson ' °not I. a0.�mwvnbrccvsa�'�;�'la �x t0. wa.Qn: KODIAK ISLAND BOROUGH CLASS SPECIFICATION Manager CLASS SERIES ! STATUS .. ....................................................................................m,. 111''. _, m..................,...........,,.................................................„...,,. ..,.........,,,,,,,,, m,..... Msrrmgernermt D61 Exempt CLASS m .., anent�. cries. Incumbents��. .... ,. This less i the first level In two level arms are responsible le fur d the activities„ budget, and personnel of a division vdihirm a department. Incumbents are responsible and accountable for performing strategic la nnirn ; rmmanaging division budget, rmnernegiumg inventory and purchasing-, ensuring regulatory compliance at the Federal, state and local levels, providing oversight and direction for the implementation of programs/services-, representing the division Borough-wide and to the Assembly, managing legislative initiatives;and, rrnsrp ifu and overseein the work of contractors. ESSENTIAL DUTIES. PERCENT OF This lass sim6firatin n represents u�r�nly the nnu�sre��ss...�of resporusiN i�fes,v specit�in�,p siitii n 7I - esslignments Wisp very depending on the rmsnnnd:s Df the d imarlment. � ervi es staff to In�.�.lu...�..d�....e.,.p....r...i..o.....r...t...izi .g.�.and assigning...... o..�.r_k....,�..conducting......................�...._...........w..._�........................................... ... Daily performance evalluatiern,si ensuring staff is trained; ensuring that employees 10% follow policies and procedures;maintaining a hea9t1hy and safe working environment;and, making hiring, termination,and disciplinary recommendations. farm organizes and directs time activities of assigned div'Won to irnclUde daily overseeing the developrnient and administration of policies,pro a ures,p % ,programs, goals and objectives„ Ensures regulatory corrnpliarmce of division operations at the Federal„ state and local levels, epresents the division nt/'ou a variety of meetings,, advis, ry gr asp , committees:,, Weekly a,gerncies, ttiue Assembly, and/or other re'ialed groups. t 5% Reviews,s,prepares and presents reports rnrm division pro„ngra,uns and activities,„ Weekly 15% � �, �..,. �.�..................... �..�.t ° �� ........... ...... pares and manages tt° division budget including f recast gu allocating eekl resources and approving expenditures, 10% Responds to and resolves inquiries and concems from the general pubflr,, Weekly partners,the business community, and staff. e arms...other duties of a similar natn„nre�and level as assigned. As Required t �s�'«3 ",'wN sokw km(IS, .INC KODIAK ISLAND BOROUGH CLASS SPECIFICATION Manager [POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: ........................................................................................................................................................ . ............................................................................................................................................. Positions assIgined to Solid Wasla/Environmental may be responsible for.- * ManagIng field investigations, enviFonimental sampling/monhoring and analysis; a Interpreting and evaluating complex technical environmental data, V Preparing engineering reports for landfill operations; a Developing and adminlsledrig traWng programs; Administering solid waste collection„disposal and operational Contracts; Performing rate shsclies and conducting analysis of landfill costs. Posklons assigned to Fire imay be responsible for: • Managing fire investigatkrns; • Administering training program and training delivery!,,, • Dlrecting fire and emergency services,, includi°i ng W14 mteer personnel,,at emergency scenes' ............................. ............. .................---,.............. ......................... ......................... ...............11111111-1-11-11�111......... .... TRAINING AND EXPERIENCE: 13m;helor's Degree in a related field and 5 years of progressively responsible experlence directly irelated to the area assigned:, irwtt,i ding 3 years of supervisory experience; or,, an equivalent combinaflon of education and experience sufficient to successfully perfonn the essential duties of the job such as thi:Pse listed above. ....................................... ..........-.............................................................................................. LICENSINGICERTIFICATIONS: a State of Alaska Ddvers License. Depending on area of assl,nmenkl, may reqi,,kre: * Landfill Operations Manager Certification; * 40 our HazMat Certification; * Firefighter I Certification,, * Emergency Medical Technician 1 Certification-, * Fire Service Instructor Certificaflori; * Emergency Medical Technician ,l lirmtructor Certificatiorr, CPR Instructor Certification. ............... ...... ....................... ................................ ............................................................... .......... 2 Ilwiiiu d,l In F"c"r,LavvTon Ik Assmiam KODIAK ISLAND BOROUGH CLASS SPECIFICAMON Manager KNOWLEDGE OF: * Applicable Federdl:, state and local laws,, codes, regulations and/or ordinances; * Management and leadership principles; 0 Advanced principles, methods and techirsiques ol assigned area; * Occupagonal hazards and safety-related principles-,, * Budget administration principles; * Financial management principles; * Public administration principles; Contract administration principles; Negotiation techMques; Strategic planning principles; Program/project management prim dples and techniqups,- M)de,r,n-office,e.quipT ent., ................. ............... ................................................................. SKILL IN: 0 Interpreting and applying applicable laws, codes, regulations and slandards; 0 Managing,mentoring and evaluaflng stafl-,, a Managing division Operations,, a Analyzing and developing policies, prt.)cedures, contracts andlor technical documents of assigrlecl area; 0 Planning slrate&op arallonss; 0 Thinking critically:, a Making decislions In tirn�e-sensitive,ir'Ilitij,ations�� 6 Administering division budget-, 9 Ensudirig CGrripliance with appficable Federal, stale and lour regulations; a Analyzing,,interprefing and understandh"hg technical information of assigned area; a Negollating and mediating-, a Managing and administering conlracts; 0 Preparing and deliverling public preseniations; " Wflizing a computer and relevaint.software applications; 9 Communication, Intei-personal skills as applied to Interacho•i Wth coworkers, supenAsor, [Vie general public, etc, sufficient to exchange or convey Information an wd to receive nark direction. ......................'........................................................................ ................. pill L Fox Lawwn ik A%mjmcs a Lhmfm ar_M4a+W PAW(ft lkr'lm.Inc KODIAK ISLAND BOROUGH CLASS SPECIFICA"noN it ADA AND OTHER REQUIREMENTS- Positions In this class type Spy require:: climbi n , balancing, stoop:aprng, kneefing, crouching,ing, cr li n , reaching, standi n , wallI p,ru sh[ng, pulling, Ilpppprn U fingering, grasping, feeling, tailing, hearing, seeing and repetitive etitiv motions., Very Heavy Work: Exerting in excess of .100 pounds of Farce curia mn Hyn ancVoir in excess of 50 �,.. pounds GI force frequently,and/or in (excess of 20 pounds of force onstarntly to move objects. Incumbents irurn y IM ubjecl;id to rinoving mechanical parts,, electrical currents, vibrations, pu mes, odors, dusts, gases, poor ventilation, h runt lsn Dims, blood d rna.J rapper (lead lly fluids, extreme temperatures, inadequate lighti n , work space restrictions, inte n e noises, bray l and enviroinmeniall r r uunnrlr rr �rconditions such do rm �. imminent dan rm and �a NO Ti IEw, The above job description is intended to represent only the krny areas of r sp un ibilitie ; p f,:-Mc position n igri e nt will vary depending on the IY business needs rip the department. CLASS HISTORY INFORMATION: Drape prepared lby Fox Lawsori &Asocial s LlLp;,,,a(BS) Dale; (111 3) 4 y IIFax III.,awsain& mehilts m�:.�morw�nrc�m�' ., Naerr IIDN�" auuxit,'Nwe� KODIAK ISLAND B013OUGH CLASS SPECIFICATION Director CLASS SERIE'S BAND/GRADE/SUBGRADE- Management E81 -E83 xernpt ........... CLASS SUMMARY: This class is the first level in a two level Management series. Incumbents are responsible and accountable for directing a Borough department including Its personnel, budget, and resources. Responsibilities include. exercising strategic and visionary thinking having long-terrn organization- wide application and impact; developing and Implementing programs critical to the Borough, making recommendations to the Assembly avid Borough Manager, developing and Implementing policy Initiatives, setting the tone, climate and vision for the department; and, ensuring ESSENTIAL DUTIES: PERCENT OF ME This class specification represents only the care areas at responsibifilies7 spe6fic position 71 assignments Wt vary depending on the needs of the department ................ Supervises staff to include:prioritizing and assigning work-,conducting Daily performance evaluations;ensuring staff is trained;ensuring that employees 35% follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring,termination,and disciplinary recommendations. ............. Develops, Implements, and evaluates departmental policies, procadaures, Daily strategies and goals. Maintains and ensures procedural and regulatory 20% compliance of programs. rovides advice in area of expertise to the Assembly,Borough Manager,and Dally management teams. Provides management review, recommendations and gives 5% presentations in support of program development and strategic dlrecWn. Facillialesm leads,and/or participates In meetings,proceedings,and committees; Weekly represents the department and Borough at meetings and conferences-, and serves as a liaison between deparlments, external organizations, the general public, and other agencies. ............... Researches,analyzes,and makes recommendations for cost effective Weekly Improvements In departmental operations. Designs, adminislers, and evaluates 5% departmental programs and services. b:........................................................................................................................................................ ....................................................................................................................................................................................................................................................................... ............................................. orects and participates in the preparation of departmental budgets, financial Monthly reports,and operational andfor capital Improvement budgets, Monitors revenues I 10% and expenditures. Performs other duties of a similar nature and level as assigned. As Required FoK L-awson&Mwdatcs KODIAK ISLAND BOROUGH CLASS SPECIFICATION Director ............... ------------ .............................. ............. ........... POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: ................................ ....... -—---—----------.................................................... Flosifiorm assigned to Assessor may be responsible for., Cornpfling, anWyzing and rnodWng property market data; neAewlng and defending assessments; Preparing statistical analysis and determining validity of assessment methaids; Providing advanced appraisal assessments of complex properties. Positions assigned to the Clerk's Office may be responsible for: a Serving as administrator al the Assembly; a Serving as chief administri-ator of Borough elections; e Managing municipal records, II Posiffions assigned to Community Development may be responsible for: Analyzing land use issues and presenting formal recommendations; Managing and reviewing technical analyses to ensure consistency with adopted plans; Serving as Acting Administrative Official in Borough Managet's absence; Positions assigned to Engineering and Facififl as may be responsible for: * Pianning, managing and lrnpiemenling capital project development; * Directing and providing contract adrNnistration Mrieciting operations of solid waste and einvironmenIal quality management, Providing oversight of facififles maintenance program, Including fandfill and KFRC. Positions assigned to Finance may be responsible for Preparing the ComprehensIve Annual Financial Report; Directing Borough funding and risk management program:,, Directing accounts payable and payroll, Preparing and supervising the preparation of the Borough budget; Administering Borough ledger; Providing oversight of IT department. ............................................................................................................................................................ ...................... ...... .......... .......... TRAINING AND EXPERIENCE: Bachelors Degree in a related field and 7 years of progressively responsible management experience directly related to the area assigned; or® an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed v ..............—1111-111............... ........... .............. aboe, .............................................. II Fox Uvieson&Assaidatics Lod R Dwiikwri CaMwkt RmAt Smwi III KODIAK ISLAND BOROUGH GLASS SPECIFICATION Director F11 I CIFEENS IN GICEER in F I C Ain i0o NS. State oiry r s pff Alaska _pcec o. Depending on area of assignment, may r quir - a Alaska Assessor Appraiser er uippoc tpon; 1W Municipal Clerk Certification. KNOWLEDGE Fm Applicable Federal,state and local paws, combos, regulations and/or ordinances; Management and leadership principles', Public administraflon and governmental operations; Advanced theories nd principles of assigned area; Budget adminisiration.principles; lee; Financial management principles', Strategy development principles mn procedures; Program developmerDt principles and techniques; Negotiation techniques; Public relations principles; M ern office equipment. SKILL ell : Interpreting un pplyi ng applicable ble paws,codes, regulations and standards; Managing,m enlorpmng and evaluating staff; Directing public programs-, a Manning, analyfhg and evaluating programs,services,operational needs and fiscal constraints; a Planning strategic operations avid programs; 6 L)evelop ing and implementing ng ppolici s and programs in support off strategic durectpern; a IFr p airpung and administering division budget; 0 Enuring compliance nc with applicable Federal,state and poop irogWattpoos; Analyzing,umnp rpm ppmng and understanding technical information of assigned area, a Negotiating and mediating; Managing and administering comntr ctt ; a Preparing ng Grump delivering public presentations; Utilizing a computer and relevant otttwar pp lic tion p Communication,tiorn, pater m on p skills as applied to interaction with coworkers, supervisor, the general public, etc. suptuci rnt to exchange or convey punfformrn tpomn and to receive work direction., �Fl�vuw U n au u,� �.Uirnew. t KODIAK ISLAND BOROUGH CLASS SPECIFICATION Director OT HER REQUIREMENTS: T—oi7ol-lo—ns in this class typically require: chnibirig, standing,, walking, fiffingl, firigering:, talking, hearing, seelng and repetitive mollons. Light Work. Exerting up to 20 pouirids of force occasionally, and/or up to 10 you of force frequenfly,, and/or negligible amount of force constantly to move objects. If the use of arm andloir leg controls requires exertion of forces greater than that for Sedentary Work avid the worker sits most of tile time the job Is rated for Lighl:Work. Incumbents may be subjected to extreme temperatures, travel and environtrmvital condkiorm such as g!n2!ive'p !�R,immine t daq�er,and a threatenin environment. hv�r " .......................................................................................... ............. . . .............. ....w .......... ........ ...............................................................-............................................. NOTE, The albove job description Is Intended to represent only the key areas of responsibilities; specific position assignments will vary dependinig on the business needs of the department. CLASS HISTORY INFORMA-1710M. Draft prepared by Fox Lawson &Associates LLC (8S) Date: (1113) ..........---..............-—---------------- ..........--......................... ....... 4 4WFox ILawson&Amwiates alb syPatl u. Oae KODIAK ISLAND BOROUGH CLASS SPECIFICATION Management Analyst ... Management Support C41 -C42 Exempt CLASS SUMMARY: f hi I. . . -,... - ..........,. m s ass Is the first level in a two level Management Support series. Incumbents are responsible for researching and analyzing a variety of grant opportunities, policies and/or other applicable issues and making recommendations based on firndings; preparing a variety of correspondence and reports-, designing and administering programs and policies in assigned area of responsibility; maintaining records-, performing Investigative work; and. coordinating and performing a variety of spacial projects as assigned. ESSENTIAL DUTIES: PERCF-114T OF This class specification represents only the core areas of responsibilities,,specific position Time assignments will vary depending on the needs of the department. �..��.'`.�........ ....................�.��.�� . ... �...._� ...... . Responds to public,staff or organizational inquiries° Researches requests and Daily responds by providing information, reporting and/or presentations. Resolves % Issues, provides recommendations and/or refers to appropriate resource, t evelops e variety d3 documents, reports,correspondence, applications, laity agendas,meeting minutes and meeting-related documentation. Distributes 20% information to appropriate Individuals, boards,committees and agencies. ministers assigned pro . rare and/or projects by providing research, analysis Daily and operational and administrative support. 0% Provides training and assistance in interpreting procedures and processes. I dally % schedules and coordinates meetings and travel arrangements. Coordinates Weekly meeting space and other resource requirements 10% ..OiRo'r'm' s','special.... .........projects.... .. hich.ur�ivd9 d......rocess..or........�o..ect...rPnsearcfn......� wp a- n¢�.......... Monthly P p l m y recommendations, 15% Performs other duties of a similar mature and level as assigned,. As Required 11111 Il pw000n , du N"tawfca�am iw& 74�r VIlriva�iY^"�i Win,Illcmm KODIAK ISLAND BOROUGH CLASS SPECIFICATION Management Analyst POSITION SPECIFIC I IL MES MIGHT INCLUDE: Positions assigned to Human Resources may be re'sp nslbie fair. • Developing, evaluating and rnnalntalning u„r.:nnprehern ive HR management program, to include recruitment ent and selection, training and employee development, classification, and records management; • Serving on collective bargaining negolWioiru team; • Assisting supervisors In performance evaluation documentatiOn process, includ'lrng disciplinary processes and other related legal Issues, • Providing ernplo ee relations assistance and serving as a liaison.. Positions assigned to Grants Writing may the responsible for. • Compifing Inforrnatlon and preparing grant appliicatlorms for projects;; • Researching and reviewing funding opportunlfies via grants and slate and federal programs; • Administering and providing non teal~Kcal oversight arid maintenance of public ebsite„ • Pwforming high level project support for targeted Borough Initiatives. TRAINING AND EXPERIENCE: Bachelor's IDegrem and 3 years of related experience In assigned functional area.; or, an a tifivalent combination of education and experience suufficient to s=.:,R ssfu.ulll'y perform tll-iue essential duties of the � such as those listed above., LICENSING/CER'nF]CATIONS: • State of Alaska Driver's License„ • Depending on area of assignment, spedlaii ed certification in assigned functional area may be Enalre , .... KNOWLEDGE OF: • Applicable ederall,o state and locmil laves„ codes, regulations and/or ordinances; • Modem office procedures and rnettmds'„ • Customer service principles;; • Mathematical concepts,„ • Research methods; • Advanced principles and practices in assigned area of responsibility; Records management principles,; • Modern office equipment. 2 E ox Lawson&)kiimciaR .RJ;Im4n0uvuumiR C,u�Vmrll�u.�e+Vre ,Rrmc KODIAK ISLAND BOROUGH CLASS SPECIFICATION Management Analyst SILL IN: • Interpreting and applying applicable Ila s,codas„ regulations and standards; • Providing customer service„ Managing records and flies; • Preparing documents,eats,corresp nde nce and/or applicable grant applications; • Handling and maintaining confidential information; • Researching avid analyzing information-, • a ag'lrng flrrna and prioritizhig work ac'tivi'ties, • lJtiiii irng a computer and relevant software appiicatio ns; • Communication, interperso nail skills as applied to interaction with coworkers, supervisor„ the general public, etc,sn.ufficient to exchange or convey Information and to receive work&ecfiorn. F' sitio ns in this class typically require: balancing, stooping, reaching, walking, pulling, firngeding, graspirng,feeling, talking, hearlrng,seeing and repetitive motions. Sedentary Work: Exerting pup to 10 pounds of orce occasionally arnd or a negligible amount of force frequentl y or constantly to lift, carry® push, pull or otherWise rove objects, Including the human body, Sedentary work Involves sitting most of the time. Jos are sedentary if wWking and standing are required only occasionalily and all other sedentary criteria are met. The above Job descrlpVon is intended to represent only the key areas of responsibilities, specific position assigrnmens—wnuill vary dispending on the bui!:irness needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fax Lawson&Associates Ll,,,.C ( S) Date: (1 f ) ..,, o,,,,,,,,,,,,,,, -------- ................ ....... 3 I ox t awson&Aswwcc iaiicsr "^' '�.;'Gvwxn!�uua�` uo,u Irrmlfu6�cir�mcma„I @� r, KODIAK ISLAND BOROUGH CLASS SPECIFICA'nON Management Specialist CLASS SERIES B D/GRAD lid SUBGRADE l STATUS ........................ Management Support C43 Exempt ............. C11 ASS SUMMARY: This class is the first level in a two levell Management Support series. Incumbents are responsible for prepadng written and graphicall land management and use reports; mainlainlng records on lilies, sales and easements; conducting property related research-, disposing of foreclosed properties; identifying Borough owned property to sell; acquiring permits for land use; and negotiating the purchase,acquisition or exchange of land resources,, L------ ......................................................... ESSENTIAL DUTIES, PERCENT OF This class specificaflar-ii represents only the more areas of responsiWIllies,specific position TIll assignments WIP vary depending on the needs of the department. eviews code, researches information and prepares land management and land F-- Dell-y use reports. Researches, reports and oversees property transactions related to 25% faind acquisition, disposal and exchanges. Reports on issues related to rezoning, i leases or public projects, ........................................................................................................................................................................... Recornmends timing and method of puSic land disposal. Provides related Weekly reporting regarding public Ilarnd ollefings,sales end conveyances,, Coo,dinalos 20% documentation required for sales and disposals. Researches and determines the location,value and use of public landa, Assists in the development of a land management program, Reviews entillement i Monthly programs and land use plans and makes recommendations on development uses 10% and growth of community tax base. rovides support and technical as.. ssistance to staff, agencies and the private on sector and general public.. Researches deeds,patents,plats, maps and a vaidety 5% of documents regarding ownership status and property rights., Administers and maintains records an tWes, easements,sales and other related Monthly documents, Reviews, compiles and completes legal documents for the sale, 5% transfer,and conveyance of property. Identifies property for public acquisition. Conducts negotiations with private��and Quarterly owners and native corporafions regarding property purchases 15% plies for and acquires permits for public works projects and pubhc land use, Quarterly 5% ...........o il,ei r.............d L I t 1 e..........s................oaf.............a................a 1..........rn..........i I a..........r i n..........a I u r e grad...........n...........d.............I e..........v ill 11..............a..........s...............a...........s..........s 1 g...........n...........a d� '"As R, i,q 6 1 r,e'-d' Fax 1 iwsnn&Anodates KODIAK ISLAND BOROUGH CLASS SPECIFICATION Management Specialist .................. TRAINING AND EXPERIENCE: Bachelors Degree in Planning and 3 years of community development planning experience, incluftg prior real estate experience; or, an equivalent combination of educaflon and experience sufficient to successfully perform the essential duties of the job such as those listed above. 6 ................................. ...... ........ ....... .......................... ..... .... ........... LICENSING/CER71FICATIONS: 0 State of Alaska Driver®s License required. Preferred Licensing/Certifications, InternationW Right-of-Way GertificatiDn., ............ ............................................ ......... KNOWLEDGE OF: • Appficable Federal, slate and lm.. al laws,codes, rpgulatioris and/or n:ndiniancii:.M; • Planning and zoning pdni.:,jl:)1es and practicri.ws', • Land use concepts related to leases, easerneir-irts,plats,, patents arid land titles, • Land records arsid tittle transler practices; • Research methodsi • Negotiation lechs"dirlues; • Public adminisiration processes; • Modem office equipment. ............................................................................................ ................................................................. ........................................... SKILL * Interprefing and applying appli cable laws, codes, regulaflons and siandards; * Researching data and analyzing alternative solutions; q0 Reading,,comprehending and Interpreting land use documents and technical dralwings; • Negotiating Iland purchases; • Administering and maintaiffing detailed records; • Utilizing a computer and relevant software applications; • Cornmunicallon, interpersonal sklils as applied to Interaclion with coworkers, supervisor, the rnrneral public,, etc. sufficient to exchange or convey information and to receive work direction. -------------..................................- Fiox Lxwrwin im,,Associates KODIAK ISLAND BOROUGH CLASS SPECIFICATION Management Specialist a a Positions in this class typically require. walking, finned g, talking„ hearing, seeing and repetitive Motions, Light Work: Bing up,to 20 pm..i mds of force occasionally,anndV r up to 10 pounds of force frequently, d/ r negligible mount of force cc.mst nvtly to move objects, It the use of arrn aindVor leg controls requires exertion of forces greater than that for Sedentary Work arid the worker sits most of the time, the job is rated for Light Work, The above job description is intended to represent only tho key cress of res,pcinsibililies specific po sit o n assignments will vary depend[ng an the business meads of the department. CLASS i HISTORY INFORMATION: Draft prepared by Fox Lawson&Associates LLt ( m ) 3 KODIAIK CLASS SPECIFICATION Planner CLASS SERIES BANDIGRADE/SUBGRADE FLSA STATUS ta. ..................... ...................................................................... ............................... rrti t ASS m This class is a stand-alone classificatiorn in the Planning series. Incumbents are responsible for representing the department at rnneet`rrngs, researching and recommending policies and procedures, providing professional level support to Boards and committees,, researching, writing and managing grants; managing assigned projects, conducting field investigations and inspectIons and preparing related reports; and, conducting a variety of complex analyses related to corrtrrt�rni oie�elo.rutent, KS..SENTIAL DUTIES: PERCENT OF This class specification represer-As only the core areas of responsibilities;specific position TIME assignments will very depending on the roes of the department. .� . i .... Receives,fees and processes zoning ............................................... pplicatons. Reviews site plans wily and applicable codes and detennines plan compliance of proposed development 30% projects. Informs applicant of plan approval or denial. ... Responds to inquiries from the public and development community regarding ".,........_.............................. °Dally ............... �.. zoning,subdivision and real property codes,adopted plans and other technical 30% planning Information@ provides technical guidance and assists in issue resolutions related to i:'oro.owls gqq a n olicatiorn submissions.ll .... VII . researches and analyzes applicant submissions and prepares reports aril Weekly presentations regarding plan review analysis and recommendations. 10% Attends public, committee,council and commission meetings and presents Weekly planning Information,staff arnalysis and recommendations, 5% a nteins property file and permit documentation and responds to public Weekly development community requests for property and code Information 5% l eviews,documents and maintains land subdivision and Ihlslorlcall plat Monthly information. 5% May provide emergency preparedness support to focal committee participating In Varies drills and training exercises, 0-10% ....� rforms other rrties of a sirruular saature aid fevep'... as assigrned .... �s Required R rox btwacum a Associotes I KODIAK ISLAND BOROUGH CLASS SPECIFICATION Planner ................... .TRMNING AND l Pl d l m lBachelor's Degree i n IPl nrngrng and 3 years of community development planning experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.. State of Alaska Driver's License. KNOWLEDGE P: • Applicable Federal,state and local laws,codes, regulallons and/or ordinances; • Planning and zoning principles; • Research methods; • IMF ttttuernafical concepts', • Civics and public dminl ttrall rn processes; • I Basic nvir nm ntt 1,social and economic planning concepts and techniques; • Modem office equipment. KILL III; • Interpreting and applying applicable laws,codas„ regulations and, l ndard v • Providing customer service; • Reading,comprehen6ng and/or Inttarpr tting written materials, maps and technical drawings; Researching and investigating; ® Presenting and speaking in public; Utilizing a computer and ralamraiM software applications-, Communication, lintterper,sonal skills as appll d to [interaction with coworkers, superAsor, the general publlic, etc. sufficient to exchange or convey Warr aVon and to receive work direction, "GtnoFox Lawson&AmcimaLs _ 0 u aR smkm.Inc KODIAK ISLAND BOROUGH CLASS SPECIFICA7110N Planner ................. ADA AND OTHER REQUIREMENTS: Positions In [his class typically require, standing, walking, pulling, liffing, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions. Medium Work: Exerting up to 50 pounds of force occasionally, andfor up, to 20 pounds of force frequently,andforup to 10 pounds of force constantly to move objects. 1 Incumbents may be subjected to fumes, odors, dusts, gases, poor ventilation, extreme temperatures, travel and environmental conditions such as disruptive people, Imminent danger, and a threatening ,enYIr1on11me9t. .............-.... ..... ..... -------- ---------- ................ .............. ...... ........... NOTE: The above ioi:u description is Intended tio represent only the key areas of resps::msibffifies;, spi:;Mifik; positbri assignments will vary depending on the business needs of the depairtment. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson &Associates LI-C (13S) ('12112) ............................ .......-......................---............. ..... .......... 3 Fox I awwn n,Amdw!es Lh,mhm 0'U,Tagow Pk'M+%Swrvk*%IM 1, KODIAK ISLAND BOROUGH CUSS SPECIFICATION III Projects Assistant CLASS SERIES BAND/GRADEISUBGRADE FLSASTATUS Projects B23 Non.-Exempk CLASS Y: This class is the first (level In a three level projects series. Incumbents are responsltulle for coordinating and ad6Nstedng capital improvement projects, including-, responding to Inquiries ranging from project design to financing issues or concerns,, administering and monitoring project budgets; processing and monitoring work order changes, processing project payments maintaining project records, and(preparing related reports. f.SSFN'nAL DUTIES: PERCENT OF This class spedhcation represents only the care areas of responsibilities;specotii�r position TIME assignments w11 vary depending on the needs at the dsparime t, Receives,collects,orgainizes and maintains capital project records and billy documentation. Processes and distributes contracts and contract change orders. 30% Processes and monitors project payments. Manages project documentattlon according to retenflon procedures. provides P p pp n.in the administration of capital 7. l improvement projectsServes as liaison with contractors, 0 mm �mm architectauraltengineeding firms,agencies, internal stuff,, and 11.18 public in providing responses to inquiries and the coordination of project services,. l onllors status of capital projects. Prepares and distributes project contract Weekly documents,,, agenda statements and project status reports. % onituars capital Improvement project budgets reviews funding sources, Weekly determines expense allocations and provides financial reporting. 'S 5% n. ... ..... .,m. .,,,.. ................................................................................... Provides admInustrati a support of capital project process, Coordinates Quarterly advrertising of project bid's. Schedules review icoard meetings„ prepares and 5% distdbutes meeting documents and minutes. .................................................................................... �,. ........_., Performs Rattner duties of a similar nature and level as assigned. As q r t rox Lawson W aM,veipoplid k!knkm.Few: KODIAK ISLAN11) ii 11 CLAss spEancAmON Projects Assistant TRAINING AND EXPERIENCIEE. Associate's Degree and 5 years of construction contract administration experience; or, an equivalent combination of education and experience sufficient to successfully pedorm the essendall duties of the Job.such as those listed above. .......... ........ . . ............ .......... LICENSINGICIEn'TiFICATIONS: State of Alaska Driver's License. ..........-.............................. ............................................................................................................................................................................................................................................................................................................................................ ................ ......................................... ............ KNOWLEDGE OF. Applicable Federal,state and local laws, codes, regulations andVor ordinances; Public contract administration pdriciples; Basic construction principle% General budgeling and accounting principles; Customer service principles, Data management techniques; Modem office equipment. .......... .......... ............... ............... ............. ............... SKII L to • Interpreting and applying applicable laws, codes, regulations and standards; • Organizing and maintaining detafled records and documentaflon�� • Interpreting legal documentation,, • Accounting for project expenses; • Monitoring expense budgel% • Providing custorner service; * Analyzing situations and determining logical solufions°„ Providing administrative project support; • Utilizing a computer and relevant software applications,*, Communication, interpersonal skills as applied to Interaction with coworkers, supervisor, the general public, etc.sufficient to exchange or convey information and to receive work&e n ctlo . ............ ................................................................................................................................................. Fox Lawon&Assacium KODIAK ISLAND BOROUGH CLASS SPECIFICATION Projects Assistant [1lRE Sw Positions In this class typically require, standing, walking, lifting, fingering, grasping, fueling, talking, I hearing, seeing and repetitive motions. Sedentary Work: Exerting tip to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human beady® Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Incumbents may be sybmected to fumes, odors, dusts„ ages, and Eccr ventilation. NOTE: The above ( b description is intended to represent only the key areas of responsibilities; specific position assignments will vary depend%ng on the bossiness needs of the department CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson &Associates LL (8S) Date: (1/13) �UOw Fn '"" w rk4OW abP II';�aCL,��imt VrRau"",vroxn,Pew KODIAK ISLAND BOROUGH CLASS SPECIFICATION Projects Inspector .............................................................................. CLASS SERIES BANDIGRAII)EISUBGRAD E FL SA STATUS ............. ............... ..................................................................... Projects B24 No C1 ASS SUMMARY: pips class is the second level in a three level Projects series, Incumbents are responsible for: performing inspections of major capital projects; serving as a technical representative for the Borough on issues relaled to design through Inspection with external parties; monitoring the work of contractors; overseeing the quality of major- construction projects, reviewing and recqmmendip. "att :ua Mqq!§ and p�r arin rela PR ..g................ ....................................................................................................................................................................................... ESSENTIAL DMIE& PERCENT OF .............. IM This class specitication represenls only the core areas of responsibilities;specific position �!F TIME assignments YAR vary depending on the ineeds of the departr ent. irrns construction inspections at major capital improvement projects to ensure quality and compliance vvith construction documents and environmental 40% and safety Mandards, -§—ervesas a ie-c-ihinical liaison with contractors to discus—san-d"'d"i s–co—ve r........................... ... .............................................—Daily construction design issues. Assists in the development of change orders,design 20% alternatives and work phase scheduMg to resolve on-site construction issues.. Documents, prepares and maintains detailed reports and information for project Daily conlract documentation, 15% Aw�lews construcgon project specifications,,drawin I g s a 1�nd contract ....................... Daily documentation to ensure contractual compliance of project work 10% Raviews requests for proposals,evaluates proposal submissions and provides Weekly technical response, 10% arches and gathers Information for required permitting,, Prepares and Quarterly submits permit app plications 5% J.Performi Ge Fox Ljwwn&As,imlates KODIAK ISLAND BOROUGH CLASS SPECIFICATION Projects Inspector TRAINING EXPERIENCE: Associate's Degree and 7 years of ccrnstrnucticrn Inspection experience, or, an equivalent combination of education and experience sufficient to successfully perform the essential dnutl s of the job such as those listed above. LICENSING/CERTIFICATIONS: State of Alaska Drivers I.Jeerns a KNOWLEDGE a Applicable Federal,state and local laws,codes,regulations and/or ordinances; Construction methods and techniques, Inspection d quality control techniques; Engineering concepts„ Contract management principles; Customer service principles; Research methods; Modem office equipment. SKILL IN: lyd rpr tlrng and spplylrng applicable laws,codes, r gullrwrl.lo ns and strirndsrds'1 Reading and Ifrntsrpr flrmg t ch nlic W co nsilructic,arc drawings arnd specltucstlrarrsl I corullorfng contract compliance; Collaborating and mai tsurulrng wcrW ng relationships PrcoVid'irng technical c stcrrneir service„ Researching, inalyzurng and resolving tschrnkml issues; Documenting projects and preparing reports; UtllizIng s computer sn ci relevant software applications; Communication, lntsrpsrsarnsl skills as sppHed to„a 'Interaction with coworkers, sc 1per°vlsor,, thie general pubic, etc.sufflcle nt to sxchainge or convey Information stud to receive wnrrsr dlrecl"ocrm. „ Fax Lawsairs&Aswxiam 1 alwim a C9r .sr. ra sawn uW. KODIAK ISLAND BOROUGH CLASS SPECIFICATION Projects Inspector ADA AND OTHER REQUIREMENTS: Positions in this class typically require: c[mbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions. Light Work: Exerting up to 20 pounds of force occasional lly,andVor up to 10 pounds of force frequently, arid/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. Incumbents may be sulbJected to moving mechanical parts, electrical currents, vibration% lum odors, dusts, gases, poor ventilation, chemicals, oils, blood and other bodily fluids, extrem tem2qrg!qres. inadeguat 'IJ1#9, ............... NOTE: The above job description is intended to represent only the key areas of responsibilifles; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson &Associates LL C (BS) Date: (1/13) ................................................ 3 III( Fnx Lawson RAsiadatcs KODIA11K ISLAND BOROUGH CLASS SPECIFICAnON lProjects Manager Ii,,,,A t D/ RA E/ tJ GRADE FL SA STATUS Projects C42 Fxempl CLASS SUMMARY: 5ns�ass is the third Ilevell un a tffnree Qe1P e i IProie c t serueso Incumbents are responsible fair, supervising staff; identifying funding for capital projects-, conducting research and organizing avid presenting findings and recommendations; assisting In the development of Fps; procuring and implementing services; preparing reports; coordinating directives and projects issued by executive management;and administering capital projects vvebsite, ESSENTIAL DU"FIES: .�.mm PERCENT,.�.............. TIME This class specilicatiorn represents only ttbe core areas of vespaorns'tlbiities„specific position assignments wffl vary depending on the needs of the department, ........................ ... _.._...,..... Supervises staff to include. prnonti irng and assigning.work-, conducting Daily performance evaluations-,ensuring slog is trained-,ensuring that employees 10% foflo v policies and procedures-, maintaining a healthy and safe working environment,and, making (hiring,termination,and disciplinary recommendations. Plans, administers and oversees capital improvement projects and contract (Daily administration. Directs,coordinates and reviews project progress,Inspections 5% and quality control. Identifies issues, provides guidance and monftors project compliance. Provides o�veraii project contract management. Prepares proposal„ bid a�d Daily............................. quotation request documents, Prepares and negotiates contracts and resolves 15% contract cimpuntes Reviews and recommends contract change orders Develops and monitors capital projects buudgeL (Prepares project crust estimnates, -Weekly identifies project fundngi, recommends contract expenditures,procures and '10% Implements services,and,monitors and reports budget adherence,, Reviews technical design plans and specifications to ensure satisfaction of Monthly design requirements and to Implement best 1practices. '10% .............. �. ............. ............. ................................... ua........... ......� mtcll Guides design programs development for capital improvement projects. y cost/benefit analysis of design and delivery optiierns„ reviews ask, evatouates avid 0% Identifies solutions Administers capital projects website. ....IPer#ers-,flier duuties of a siaxaitar nt�re aund level as assigned, s UPerpo.�ired t 1111 Fox Lawon&A.a. ales KODIAK ISLAND BOROUGH CLASS SPECIFICATION Projects Manager TRAINING AND EXPERIENCE: Bachelor's Degree and 4 years of construction project managernent experk'Mce; or, an equivalerd combination of educalion and experience sufficient li.::u successfully perform the esserr[W duties of the job such as those listed above. ........... ....... ............................ UCENSING/CERTIFICATIONS: State of Alaska Driver's License. ........... ................ .................I .............------- KNOWLEDGE OF., • Applicable Federal,,state and local lavvs,, codes, regulations andlor oirdbainciesl • SuperVisory principles; • ffi..sdgeting principles,, • Construction,enginiaeflng and design pidr6ples, • Project management principles; • Contract management principles; • Negotiation techniques; • Public funding procurernent practices; • Modern office eqWpment. ............ .................... ........... SKILL IN: 0 SupervIsing and evalual4-iq ernp oyees; 0 Priorifizing and assigning work„ a Interpreting and applying appHcalble i,Rws,codes, regulations and standards-, a Planning,developing scheduling and managing projects; a Preparing airW managing projects budget; a Preparing soflcitation request documen1s; a Preparing,negotiating and administering contracts; 0 Resolving contract disputes; a Reading and interpreting technical design drawings and specifications; 0 Performing cost/beinefit analysis and identifying solutions; Utilizing a computer and relevant software applications; 0 Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public,etc. sufficient to exchange or convey intormation and to receive work direction ..........— ....... ................... ........... J 7. IMP Far,Law%on,&A%s#.:KwA:s a U—Am 0 01124@wm&,-WON 154-n, rc hr KOIENAK ISLA14D CLASS SPECIFICATION Projects Manager AND OTHER RIt OUIR l ENTS- Positio o In this class ffypicaRy require: reaching, standing, walking ffufffiira r fingering, feeling, talking, hearing,seeing and repefifive motions. Sedentary Wovk. Exerting up to 'ff 0 pounds of force c asi rna lly and/or a negligible amount of force frequently or constantly to Uftt, carry, push, pull or otherwise move objects, including the human body. Sedentary world Involves sitting most of the ffiirrr . Jobs are sedentary ffff walking and standing are required only occasionally and all other sedentary criteria are met. Incumbents rrn y be subjected to rnov�ng mecha6cal parts, electical currents, vibrations, fumes 992!§',duus! ,mss, IPnoor v n„ Intense noises and travel. ROTE: The above job description is Intended to represent only the key areas of responsibilities; s s Gffi position assig nmentts i� Dewy dependPng on the business needs of the department. C1 ASS HISTORY INFORMATION: Draft fftt prepared by Fox Lawson &Associates LL (13S) W (111 3) .................................................................................................................................. Q u 3.�m, p Aswciatcs m�4vreva4xwaui4 4 ,.k w.4rue