02/20/2014 Regular Meeting KODIAK ISLAND BOROUGH
Assembly Regular Meeting
February 20, 2014
A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, February 20,
2014, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road.
The meeting was called to order at 7:30 p.m.
The invocation was given by Major Michael Bates of the Salvation Army. Mayor Friend led the
Pledge of Allegiance.
Present were Mayor Jerrol Friend, Assembly members Carol Austerman, Tuck Bonney, Aaron
Griffin, Dave Kaplan, Chris Lynch, Frank Peterson, Jr., and Mel Stephens. Staff members
present were Borough Administrative Official Bill Roberts, Deputy Clerk Jessica Kilborn and
Assistant Clerk Angela MacKenzie.
APPROVAL OF AGENDA AND CONSENT AGENDA
KAPLAN moved to approve the agenda and consent agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF MINUTES
None.
AWARDS AND PRESENTATIONS
Administrative Official Roberts presented the Employee of the Year Award to John Rhines, PC
Network Tech II, in the Information Technology department.
CITIZENS' COMMENTS
Alan Schmitt, Hospice of Kodiak Board member, spoke on their funding request.
COMMITTEE REPORTS
Assembly member Kaplan reported on an issue presented at the Alaska Municipal League
regarding the Public Employees Retirement System.
Assembly member Austerman announced the Providence Chiniak Bay Elder House was open
and clarified an article in the newspaper regarding some positions at Providence being
eliminated. She announced her further service as a Southwest Municipal Conference (SWAMC)
board member and would be attending the annual conference scheduled for March 4-8, 2014.
PUBLIC HEARING
1. Ordinance No. FY2014-11 Amending the KIB 2008 Comprehensive Plan Future Land Use
Maps (Figures 4.2 and 11.1) Changing the Future Land Use Designation of a Portion of Lot
1A, Block 6, Miller Point Subdivision from Public Facilities/Ownership to Rural Residential
(P&Z Case No. 14-012).
PETERSON moved to adopt Ordinance No. FY2014-11.
The Comprehensive Plan amendment was initiated by the Kodiak Island Borough, following
recent Borough Assembly action on a land disposal (P&Z Case No. 13-014). The parcel subject
to the amendment was approved for disposal by KIB Resolution No. FY2013-20, which stated
that the portion of land shall be replatted to become part of new Lot 213 (now Lot 26-1), Block 9,
Miller Point Subdivision (P&Z Case No. S13-024). The amendment would facilitate a
Kodiak Island Borough Assembly Minutes
February 20, 2014 Page 1327
Comprehensive Plan supported rezone from PL-Public Use Lands to RR1-Rural Residential
One. The rezone would ensure consistent zoning of new Lot 213-1 and would allow the land to
be utilized for its intended disposal purpose.
The Planning and Zoning Commission held a public hearing on January 15, 2014 on the request
and found the request was consistent with the goals and objectives of the 2008 KIB
Comprehensive Plan. The Commission voted unanimously to recommend the Assembly
approve the Comprehensive Plan amendment request.
Sixty-two public hearing notices were mailed out by the Clerk's Office on Friday, February 7,
and no responses were received.
Mayor Friend opened the public hearing. Seeing and hearing none, Mayor Friend closed the
public hearing.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Bonney, Griffin,
Kaplan, Lynch, Peterson, and Stephens.
2. Ordinance No. FY2014-12 Amending the KIB 2008 Comprehensive Plan Future Land Use
Maps (Figures 4.2 and 11.1) Changing the Future Land Use Designation of Lot 1 and a
Portion of Lot 2A, Block 9, Miller Point Subdivision First Addition from Rural Residential to
Public Facilities/Ownership (P&Z Case No. 14-012).
PETERSON moved to adopt Ordinance No. FY2014-12.
The Comprehensive Plan amendment was initiated by the Kodiak Island Borough. The parcels
subject to the amendment were purchased by the Borough in 2001 with the intent of
incorporating them in to the North Star School Tract (P&Z Case No. S13-024). The amendment
would facilitate a Comprehensive Plan supported rezone from RR1-Rural Residential One to
PL-Public Use Lands. The rezone would ensure consistent zoning of the North Star School
Tract and would allow the land to be utilized for its intended acquisition purpose.
The Planning and Zoning Commission held a public hearing on January 15, 2014 on the request
and found the request was consistent with the goals and objectives of the 2008 KIB
Comprehensive Plan. The Commission voted unanimously to recommend the Assembly
approve the Comprehensive Plan amendment request.
Sixty-two public hearing notices were mailed out by the Clerk's Office on Friday, February 7,
and no responses were received.
Mayor Friend opened the public hearing. Seeing and hearing none, Mayor Friend closed the
public hearing.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Griffin, Kaplan, Lynch,
Peterson, Stephens, and Austerman.
3. Ordinance No. FY2014-13 Amending the KIB 2008 Comprehensive Plan Future Land Use
Maps (Figures 4.2 and 11.1) Changing the Future Land Use Designation of a Portion of
Tract B, Miller Point Subdivision from Future Special Planning Area to Rural Residential
(P&Z Case No. 14-012).
PETERSON moved to adopt Ordinance No. FY2014-13.
Kodiak Island Borough Assembly Minutes
February 20, 2014 Page 1328
The Comprehensive Plan amendment was initiated by the Kodiak Island Borough, following
recent Borough Assembly action on a land disposal (P&Z Case No. 13-031). The parcel subject
to the amendment was approved for disposal by KIB Resolution No. FY2014-14 and was
intended to be replatted to become part of new Lot 2-B, Block 2, Miller Point Subdivision (P&Z
Case No. S14-004). The amendment would facilitate a Comprehensive Plan supported rezone
from PL-Public Use Lands to RR1-Rural Residential One. The rezone would ensure consistent
zoning of new Lot 2-B and would allow the land to be utilized for its intended disposal purpose.
The Planning and Zoning Commission held a public hearing on January 15, 2014 on the request
and found the request was consistent with the goals and objectives of the 2008 KIB
Comprehensive Plan. The Commission voted unanimously to recommend the Assembly
approve the Comprehensive Plan amendment request.
Sixty-two public hearing notices were mailed out by the Clerk's Office on Friday, February 7,
2014 and no responses were received.
Mayor Friend opened the public hearing. Seeing and hearing none, Mayor Friend closed the
public hearing.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Griffin, Kaplan, Lynch, Peterson,
Stephens, Austerman, and Bonney.
4. Ordinance No. FY2014-14 Rezoning a t 2,410 Square Foot Portion of Lot 1A, Block 6, Miller
Point Subdivision from PL-Public Use Lands to RR'I-Rural Residential One (P&Z Case No.
14-010).
PETERSON moved to adopt Ordinance No. FY2014-14.
The rezone was initiated by the Kodiak Island Borough, following recent Borough Assembly
action on a land disposal (P&Z Case No. 13-014). The parcel subject to the rezone was
approved for disposal by KIB Resolution No. FY2013-20, which stated the portion of land shall
be replatted to become part of new Lot 2B (now Lot 213-1), Block 9, Miller Point Subdivision
(P&Z Case No. S13-024). The rezone would ensure consistent zoning of new Lot 2B-1 and
would allow the land to be utilized for its intended disposal purpose.
The Planning and Zoning Commission held a public hearing on January 15, 2014 on the request
and found the request was consistent with the goals and objectives of the 2008 KIB
Comprehensive Plan. The Commission voted unanimously to recommend the Assembly
approve the rezone request, with the addition of Finding of Fact No. 8, which stated the effective
date would be simultaneous with the recording of the final plat.
Fifty-six public hearing notices were mailed out by the Clerk's Office on Friday, February 7,
2014 and no responses were received.
Mayor Friend opened the public hearing. Seeing and hearing none, Mayor Friend closed the
public hearing.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Peterson,
Stephens, Austerman, Bonney, and Griffin.
BOROUGH MANAGER'S REPORT
Administrative Official Roberts reported on the following:
• Message received from Steve Ebbert regarding Chirikoff cattles.
Kodiak Island Borough Assembly Minutes
February 20, 2014 Page 1329
• The Providence Chiniak Bay Elder House project came in under budget and was completed
in a timely manner.
• The Tsunami workshop was well attended and a few tips were shared with the fishing
community.
MESSAGES FROM THE BOROUGH MAYOR
Mayor Friend Reported on the following:
• Commended the Providence Chiniak Bay Elder House project on coming in under
budget.
• Assembly members Austerman, Kaplan, and Peterson; Mayor Friend; and Manager
Cassidy traveling to attend the Legislative Reception in Juneau to lobby last week of
February, 2014.
UNFINISHED BUSINESS
1. Revisitation of Approval of Change Order No. 6 Amending Contract No. FY2014-13
Architectural and Engineering Services Term Contract for Design and Construction
Administration for the Chiniak UST Replacement Project per KIBC 2.30.070(0).
LYNCH moved to revisit the Approval of Change Order No. 6 Amending Contract No. FY2014-
13 Architectural and Engineering Services Term Contract for Design and Construction
Administration for the Chiniak UST Replacement Project per KIBC 2.30.070(0).
The item was recommended by Borough Attorney Joe Levesque to determine if the Assembly
desires to revisit the tie vote taken at the regular meeting of February 6, 2014 on Change Order
No. 6 amending Contract No. FY2014-13.
ROLL CALL VOTE ON MOTION CARRIES FIVE TO TWO: Lynch, Peterson, Austerman,
Griffin, and Kaplan (Ayes); Stephens and Bonney (Noes).
NEW BUSINESS
Contracts
1. Contract No. FY2014-25 Approval of Professional Services Agreement with RSA
Engineering for Design, Construction Administration and Other Services for the Fire
Protection Area No. 1 Emergency Generator.
LYNCH moved to authorize the Manager to execute Contract No. FY2014-25 with RSA
Engineering, Inc. a Professional Services Agreement for Design, Construction Administration,
and Other Services for the Fire Protection Area No. 1 Emergency Generator project in an
amount not to exceed $26,228.
RSA Engineering Inc. previously completed a performance specification for the Fire Protection
Area No. 1 Generator project and the agreement would provide for them to produce
construction documents suitable for bidding purposes, bid phase support, and construction
administration services.
Construction administration services include answering contractor questions, reviewing
contractor submittals and shop drawings, and providing periodic and final inspections to ensure
the work complies with the design and contract documents. The project was being funded by a
combination of a Alaska Designated Legislative Grant ($40,000) and Fire Protection Area No. 1
fund balance ($115,100). The total anticipated project cost was $155,100. The contract would
be charged to the Design line item of the budget.
ROLL CALL VOTE ON MOTION CARRIES UNANIMOUSLY: Peterson, Stephens, Austerman,
Bonney, Griffin, Kaplan, and Lynch.
Kodiak Island Borough Assembly Minutes
February 20, 2014 Page 1330
2. Contract No. FY2014-27 Kodiak High School Addition and Renovation Network Technology
Equipment Procurement.
AUSTERMAN moved to authorize the Manager to execute Contract FY2014-27 with Integrated
Logic, LLC. of Anchorage, Alaska for the Kodiak High School Addition and Renovation Network
Technology Equipment procurement in an amount not to exceed $500,870.40.
The contract was for the procurement of the Network Technology Equipment for the Kodiak
High School Addition and Renovation project. Previously, the purchase had been requested as
Sale Source procurement. After denial of the request by the Assembly, staff, in conjunction with
the KIBSD IT department, developed a revised list of Network Technology Equipment for the
project and proceeded with advertising a Request for Quotation.
Quotations were opened on January 28, 2014. Two submissions were received and staff had
determined that Integrated Logic, LLC of Anchorage, Alaska was the lowest responsible quote
If approved, a purchase order would be written for the procurement of the equipment.
ROLL CALL VOTE ON MOTION CARRIES UNANIMOUSLY: Stephens, Austerman, Bonney,
Griffin, Kaplan, Lynch, and Peterson.
3. Approval of Change Order No. 6 Amending Contract No. FY2014-13 Architectural and
Engineering Services Term Contract for Design and Construction Administration for the
Chiniak UST Replacement Project per KIBC 2.30.070(0).
LYNCH moved to authorize the Manager to execute Change Order No. 6 Amending Contract
No. FY2014-13 with Jensen Yorba Lott, Inc. of Juneau, Alaska for Architectural and Engineering
Services Term Contract in an amount not to exceed $53,411.
Kodiak Island Borough had a term contract with Jensen Yorba Lott, Inc. (JYL) for architectural
and engineering services. The change order would authorize JYL to proceed with design and
construction administration work for the Chiniak UST Replacement project. The scope of the
project was closure-in-place of an existing 10,000 gallon underground fuel tank, closure and
removal of an existing 500 gallon underground fuel tank, and installation of a new above ground
3,000 gallon fuel tank. The Borough Manager previously authorized a change order for $5,280
for JYL to start pre-design work on the Chiniak UST project. Pre-design work included site visits
and preparation of materials necessary to obtain Alaska Department of Environmental
Conservation (ADEC) permits, and was completed in December 2013.
The change order would authorize JYL to proceed with design and construction administration
work for the Chiniak UST project, including producing construction documents for bidding
purposes, answering contractor questions during bidding and construction, and providing ADEC
mandated decommissioning plans, soil sampling, and reporting. Approximately 50% of the
change order cost was for the ADEC mandated scope of work. The work would be completed
on a time and materials basis not to exceed $53,411.00.
ROLL CALL VOTE ON MOTION CARRIES SIX TO ONE: Austerman, Bonney, Griffin, Kaplan,
Lynch, Peterson (Ayes); Stephens (No).
Other Items
1. Assembly Direction to the Treasurer/Finance Director to Publish the 2013 Roll of Real
Properties Subject to Foreclosure. This item was approved under consent agenda.
Kodiak Island Borough Assembly Minutes
February 20, 2014 Page 1331
Per KIBC 3.35.170 Publication of the foreclosure list.
After the preparation of the foreclosure list, the treasurer shall, under the direction of the
assembly, have published in the official newspaper of the corporation, or in a newspaper of
general circulation in the borough designated by the assembly, a notice under the hand of the
treasurer setting forth the foreclosure list of real property for the year, naming it as complete and
open for public inspection at the office of the clerk, and that on a day certain not less than 30
days after the final publication or posting, where posting is authorized of the notice, the
foreclosure list will be presented to the superior court of judgment and order of same.
2. Hiring of the GIS Analyst Position at Range 19, Step G.
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LYNCH moved to authorize the salary placement of the GIS Analyst at Salary Range 19, Step
G.
The GIS Analyst position was vacated on October 16, 2413. The Borough advertised the
position nationally. We received applications and interviewed three candidates. Background
checks were completed on two candidates and were flown to Kodiak for in-person interviews.
One candidate was chosen who was deemed the best fit for the responsibilities placed on the
position, based on their past work experience. The candidate was offered the position at a
Salary Range 19, Step G. According to Section 409 Entrance Wage Rate of the KIB Personnel
Manual, "the Department Head, subject to managerial approval, may place a new employee
above the start rate, when such placement was a result of the new employee's directly
applicable work experience and credentials. Assembly approval was required for any starting
placement above Step C."
Staff recommended the hire of an applicant who meets the requirements of the position of GIS
Analyst. The candidate's work history has provided them with the depth of experience that was
needed at the Kodiak Island Borough. The position serves all the departments of the Kodiak
Island Borough and several of its boards.
The candidate has extensive experience in the GIS industry across several different disciplines
and that would make them a good fit in the organization. Based on the importance of the
position to the Borough and the efforts to hire the best qualified applicant, it is staffs
recommendation to hire the candidate at Range 19, Step G of the salary scale.
ROLL CALL VOTE ON MOTION CARRIES FIVE TO TWO: Griffin, Kaplan, Lynch, Peterson,
and Austerman (Ayes); Bonney and Stephens (No).
CITIZENS' COMMENTS
Alan Schmitt commended the Assembly and staff, City Council and staff, and Providence for the
completion of the Providence Chiniak Bay Elder House.
Daryl Nelson spoke to the cost of dumpster usage in Pasagshak.
ASSEMBLY MEMBERS' COMMENTS
Assembly members Lynch and Griffin congratulated John Rhines and commended Project
Office staff for their completion of the Providence Chiniak Bay Elder House.
Assembly members Griffin and Kaplan spoke to their impending attendance and lobbying
meetings in Juneau, AK February 24-28, 2014.
Assembly member Kaplan commended Assembly member Bonney for coordinating and
shipping the seafood for the Legislative Reception.
Kodiak Island Borough Assembly Minutes
February 20, 2014 Page 1332
Assembly member Austerman spoke to Saint Jude Country Cares for Kids currently happening
in Kodiak.
Assembly member Bonney spoke on recycling.
Announcements
Mayor Friend expressed gratitude to the community for the donations to the Legislative
Reception.
The next Assembly work session was scheduled on Tuesday, March 4 at 6:30 p.m. in the
Borough Conference Room. There was a special work session scheduled on Thursday, March 6
at 6:30 in the Borough Conference Room and the next regular meeting was scheduled on
Thursday, March 6 at 7:30 p.m. in the Borough Assembly Chambers.
ADJOURNMENT
KAPLAN moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Griffin, Kaplan, Lynch, Peterson,
Stephens, Austerman, and Bonney.
The meeting was adjourned at 8:24 p.m.
KODIAK ISLAND BOROUGH
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ATTEST: rrol Fnena,'-fforough Mayor
Nova M. Javier, MMC, r rough Clerk Approved on: April 3, 2014
Kodiak Island Borough Assembly Minutes
February 20, 2014 Page 1333