2014-04-17 Regular Meeting Kodiak Island Borough
Assembly Regular Meeting Agenda
Thursday, April 17, 2014, 7:30 p.m., Assembly Chambers
Page
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed with an asterisk (*) are considered to be routine and non-
controversial by the Assembly and will be approved by one motion. There will
be no separate discussion of these items unless an Assembly member so
requests, in which case the item will be removed from the Consent Agenda
and considered in its normal sequence on the agenda.
5. APPROVAL OF MINUTES
4 - 8 A. *Regular Meeting Minutes of March 20, 2014
March 20, 2014 RM Minutes.pdf
6. AWARDS AND PRESENTATIONS
A. Longevity Awards - Jeff Johnson and Jeanne Friel
B. Employee of the Quarter Award
C. 2014 National Volunteer Fire Council Fire Prevention Award - Jim
Pickett, Bayside Fire Station Captain
D. Military Child Month Proclamation
7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
A. Agenda Items Not Scheduled for Public Hearing and General
Comments
8. COMMITTEE REPORTS
9. PUBLIC HEARING
9 - 38 A. Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square Foot
Portion of Lot 2A, Block 9, Miller Point Subdivision, First Addition, From
RR1-Rural Residential One To PL-Public Use Lands (P&Z Case No.
14-013).
Ordinance FY2014-17, PH Notices, 14-003 Rezone Approval Letter,
Applicable Draft P&Z Regular Meeting Minutes, 14-003 Case Packet-
Pdf
Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and PublicPF9&&rih 't 108
Numbers: Toll Free (855) 492-9202 and Local 486-3231.
39 -41 B. Ordinance No. FY2014-18 Amending Kodiak Island Borough Code of
Ordinances Title 2 Administration and Personnel, Chapter 2.120 Parks
and Recreation Committee, Section 2.120.010 Committee Created—
Duties, and Section KIBC 2.120.030 Administrative Assistance.
Ordinance No. FY2014-18 - Pdf
10. BOROUGH MANAGER'S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
12. UNFINISHED BUSINESS
13. NEW BUSINESS
13.A. Contracts
42 - 79 1. Approval of Change Order No. 2 Amending Contract No.
FY2013-17 Project Management Services for the Kodiak High
School Addition and Renovation Project.
CO#2, Ext Proj Mqmt, Cost Summary, Prof. Serv. Aqr. - Pdf
13.B. Resolutions
13.C. Ordinances for Introduction
13.D. Other Items
80 - 83 1. *Confirmation of the Mayoral Appointment to the
Architectural/Engineering Review Board (Rick Ryser).
Application and ARB Roster- Pdf
84 - 91 2. Approval of Revised Planning and Zoning Commission By-
Laws.
Revised P&Z By-laws Mark-up and Minutes - Pdf
14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
15. ASSEMBLY MEMBERS' COMMENTS
16. ADJOURNMENT
17. INFORMATIONAL MATERIALS (No Action Required)
17.A. Minutes of Other Meetings
92 - 100 1. Monashka Bay Road Service Area Board, January 22, 2014;
Service Area No. 1 Board, February 13, 2014; Womens Bay
Service Area Board, January 7 and March 4, 2014.
MBRSAB, SA1B, WBSAB.pdf
17.6. Reports
101 - 102 1. Kodiak Island Borough School District Summary of March 31,
2014.
KIBSD RMSummary 3.31.14.pdf
Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public9n
f r��'t 108
Numbers: Toll Free (855) 492-9202 and Local 486-3231.
103 - 108 2. Manager Reports on Projects to include Change Orders, Other
Projects, and Wilson Report.
March 2014 Reports-Change Order, Other Projects Status, and
Wilson Engineerinq.pdf
Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and PublicP��dr �f 108
Numbers: Toll Free (855) 492-9202 and Local 486-3231.
AGENDA ITEM #5.A.
KODIAK ISLAND BOROUGH
Assembly Regular Meeting
March 20, 2014
A regular meeting of the Kodiak Island Borough Assembly was held on March 20, 2014, in the
Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting
was called to order at 7:30 p.m.
The invocation was given by Sergeant Major Dave Blacketer of the Salvation Army. Mayor
Friend led the Pledge of Allegiance.
Present were Mayor Jerrol Friend, Assembly members Carol Austerman, Dave Kaplan, Chris
Lynch, Frank Peterson, Jr., and Mel Stephens. Also present were Borough Manager Bud
Cassidy, Clerk Nova Javier, and Deputy Clerk Jessica Kilborn.
KAPLAN moved to excuse Assembly members Bonney and Griffin who were absent due to
personal leave.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF AGENDA AND CONSENT AGENDA
PETERSON moved to approve the agenda and consent agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF MINUTES
Regular Meeting Minutes of February 6, 2014, were approved under the consent agenda.
AWARDS AND PRESENTATIONS
Mayor Friend presented the Student of the Month Award for February 2014 to Chase Shugak, a
senior at Old Harbor School.
Mayor Friend proclaimed the month of March 2014 as National Women's History Month and
urged residents to increase their knowledge and appreciation of the valuable role women play in
our lives.
Mayor Friend proclaimed that Kodiak was a municipality that did "Choose Respect" and asked
that all residents join in standing up against these crimes, and create a movement across the
country that would restore a culture of respect and action for future generations.
CITIZENS' COMMENTS
Christy Kamai, Director of Hospice and Palliative of Kodiak, spoke on the organization's
program and thanked the Assembly for considering their non-profit funding request.
Trevor Brown, Director of Kodiak Chamber of Commerce, thanked the Assembly for its support
over the years. He spoke on upcoming community events.
Kodiak Island Borough Assembly Regular Meeting Minutes
March 20, 2014 Page 1
Page 4 of 108
*Regular Meeting Minutes of March 20, 2014
AGENDA ITEM #5.A.
COMMITTEE REPORTS
Assembly member Austerman reported on the recent Providence Community Advisory Board
meeting. She reported on the Southwest Alaska Municipal Conference (SWAMC) Annual
Conference held March 5-7 in Anchorage; a full written report would be forthcoming to the
Assembly.
Assembly member Lynch reported on the Kodiak Fisheries Workgroup (KFWG) meeting held on
Monday, March 17 and the Assembly/City Council Joint Work Session on Wednesday, March
19.
PUBLIC HEARING
1. State of Alaska Alcoholic Beverage Control Board Liquor License Application for Transfer
of Ownership, Transfer of Location, Restaurant Designation Permit, and DBA Name
Change (Licensee/Applicant: Aquamarine, LLC.).
PETERSON moved to voice non-protest to the State of Alaska Alcoholic Beverage Control
Board Liquor License application for transfer of ownership, transfer of location, restaurant
designation permit, and DBA name change for Aquamarine LLC.
The liquor license application was to transfer license ownership, location, restaurant designation
permit, and DBA name change to the Aquamarine LLC., dba Aquamarine Cafe and Suites,
License #3458 (formerly Anna Maria Kalumneou dba Angelo's). Public hearing notices were
mailed to 220 landowners as referenced in the packet. The Clerk's Office followed the
procedure in KIBC 5.01.030 New license and transfer procedure and no protests were lodged
for the license request.
Mayor Friend opened the public hearing. Seeing and hearing none, Mayor Friend closed the
public hearing.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Kaplan, Lynch,
Peterson, and Stephens.
BOROUGH MANAGER'S REPORT
Manager Cassidy reported on the following:
• Budget process was underway and discussion would be held at the next Assembly work
session.
• A task force of Juneau Assembly members were interested in reassigning fisheries
positions between Juneau and Kodiak.
• The Community Gardens agreement had been executed.
• Port Lions Community would be celebrating its 50'" anniversary during the week of July
4.
MESSAGES FROM THE BOROUGH MAYOR
Mayor Friend spoke to the 50th Anniversary event for Port Lions. He thanked everyone for their
testimony and commended the conduct and communication of all present at the KFWG meeting
of March 17.
Kodiak Island Borough Assembly Regular Meeting Minutes
March 20, 2014 Page 2
Page 5 of 108
*Regular Meeting Minutes of March 20, 2014
AGENDA ITEM #5.A.
UNFINISHED BUSINESS
None.
NEW BUSINESS
Contracts
None.
Resolutions
1. Resolution No. FY2014-08A Amending Resolution No. FY2014-08 to Approve the Non-
Profit Funding Request for the Hospice of Kodiak.
KAPLAN moved to adopt Resolution No. FY2014-08A.
The Hospice of Kodiak submitted its application for non-profit funding. The amount requested
was $15,000. The subcommittee reviewed the application and recommended funding in the
amount of $10,000. There was $20,094 available in the non-profit accounts. The original
disbursement to non-profits was accomplished in August 2013 by adoption of Resolution No.
FY2014-08. The total disbursement in that resolution amounted to$372,832.
ROLL CALL VOTE ON MOTION CARRIED FOUR TO ONE: Kaplan, Lynch, Peterson, and
Austerman (Ayes); Stephens (No).
2. Resolution No. FY2014-29 Adopting the Kodiak Island Borough Strategic Plan for the Years
2014-2018.
AUSTERMAN Moved to adopt Resolution No. FY2014-29.
The Kodiak Island Borough Assembly held a series of strategic planning sessions from
November 2013 to March 2014. These sessions included comprehensive reviews of goals and
objectives with different representatives from the Kodiak Island Borough School District,
Planning and Zoning, General Administration and Finance, Emergency Services Planning,
Parks and Recreation, Community Health, Landfill Collection and Disposal, Economic
Development, Animal Control, Fire Protection, First Responder, Emergency Medical Services,
and Borough Governance. Resolution FY2014-29 reflected the Borough's Strategic Plan for the
years 2014-2018 which outlined its mission, vision, and guiding principles.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Peterson, Stephens,
Austerman, and Kaplan.
Ordinances for Introduction
1. Ordinance No. FY2014-15 Altering the Boundary of Womens Bay Service Area by
Annexation of the Area Comprising Proposed Lots 1 and 2 of Kashevarof Heights
Subdivision, a Portion of Lot 1, U.S. Survey 2539, as well as the Proposed Panamaroff
Creek Drive Right of Way Extension and Service Road as Illustrated in Exhibit A.
LYNCH moved to adopt Ordinance No. FY2014-15 in first reading to advance to public hearing
at the next regular meeting of the Assembly.
In preparation for a Borough land sale, the subdivision of a larger Borough tract creating two
rural residential properties in Womens Bay was granted preliminary plat approval (Case S13-
023). Road improvements required as a condition of plat approval were substantially completed.
Kodiak Island Borough Assembly Regular Meeting Minutes
March 20, 2014 Page 3
Page 6 of 108
*Regular Meeting Minutes of March 20, 2014
AGENDA ITEM #5.A.
Since the 3.7 acres comprising these two lots, as well as the right-of-way extension and access
road servicing them, were not included within the boundaries of the service area originally
established by Ordinance No. 75-26-0 and amended by Ordinance No. 85-23-0, alteration of
the road and fire service areas by annexation was necessary.
KIBC 4.05.020 Initiation of action directed that the altering of a service area shall be initiated
either by petition or by the Assembly. Since, in this case, no voters to initiate a petition resided
within the annexation area affected by the proposed alteration, it remained for the Assembly to
alter the service area by introduction of an ordinance as directed by KIBC 4.05.040 Initiation by
Assembly.
KIBC 4.05.060 Election required applied only if the Assembly found that the entire existing
service area was affected by the proposed alteration, taking into consideration the effect on the
level of service and cost of service throughout the existing service area. The letter of support
from the Womens Bay Service Area Board dated February 14, 2014 (Exhibit B) demonstrated
that the inclusion of the 3.7 acres into the service area would benefit the existing service area.
State Statute AS 29.35.450.c requiring an election did not apply under subsection c.3 since the
only access to Kasheverof Heights Subdivision, the area to be annexed into the existing service
area, was by roads already maintained by the Service Area. The considerable road
improvements that were recently made to the right-of-way extension of Panamaroff Creek Drive
were required as a condition of preliminary plat approval. Overall, the alteration of the Service
Area by annexation would not affect the level of service and cost of service throughout the
existing service area. Womens Bay Service Area Board reviewed the plan and recommended
adoption of the Ordinance.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Peterson, Stephens, Austerman,
Kaplan, and Lynch.
Other Items
1. Confirmation of the Mayoral Appointment to the Prince William Sound Regional Citizens
Advisory Council (Mr. Al Burch). This item was approved under the consent agenda.
The Prince William Sound Regional Citizens Advisory Council requested that the Borough
appoint a representative to the Board of Directors prior to the PWSRCAC's annual meeting in
May 2014. This individual would have the opportunity to influence decisions having profound
implications for oil transportation safety in Alaska, and for the State's oil spill prevention and
response capabilities. Mr. Al Burch was serving on the PWSRCAC Board of Directors and
indicated his desire for reappointment to a two-year term.
The Assembly confirmed the Mayoral appointment of Mr. Al Burch to the Prince William Sound
Regional Citizens Advisory Council Board of Directors for a two-year term to expire May 2016.
CITIZENS' COMMENTS
Christy Kamai thanked the Assembly for approving Resolution No. FY2014-08A.
ASSEMBLY MEMBERS' COMMENTS
Assembly members Austerman and Lynch thanked everyone for support on the efforts of the
KFWG.
Assembly members Austerman and Peterson congratulated the Student of the Month Award
recipient.
Kodiak Island Borough Assembly Regular Meeting Minutes
March 20, 2014 Page 4
Page 7 of 108
*Regular Meeting Minutes of March 20, 2014
AGENDA ITEM #5.A.
Assembly member Peterson spoke on further efforts towards preparing next year's strategic
plan.
Assembly member Kaplan spoke on the delegation of Assembly members traveling to
Washington D.C. for federal lobbying.
ADJOURNMENT
PETERSON moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Austerman, Kaplan,
Lynch, and Peterson.
The meeting was adjourned at 8:06 p.m.
KODIAK ISLAND BOROUGH
ATTEST: Jerrol Friend, Mayor
Nova M. Javier, MMC, Borough Clerk Approved on:
Kodiak Island Borough Assembly Regular Meeting Minutes
March 20, 2014 Page 5
Page 8 of 108
*Regular Meeting Minutes of March 20, 2014
AGENDA ITEM #9.A.
KODIAK ISLAND BOROUGH
" `� AGENDA STATEMENT
14 _� APRIL 17, 2014
ASSEMBLY REGULAR MEETING
TITLE: Ordinance No. FY2014-17 Rezoning Lot 1 and a± 14,379 Square Foot Portion
of Lot 2A, Block 9, Miller Point Subdivision, First Addition, from RR1-Rural
Residential One to PL-Public Use Lands (P&Z Case No. 14-013).
ORIGINATOR: Jack Maker
FISCAL IMPACT: No FUNDS AVAILABLE:
Account Number: Amount Budgeted:
SUMMARY STATEMENT:
This rezone request was initiated by the Borough as the next step in the process of
incorporating the subject property into the North Star School Tract. This rezone follows the
Borough Assembly's recent approval of a Comprehensive Plan amendment changing the
future land use designation of the parcels from Rural Residential to Public
Facilities/Ownership (KIB Ordinance No. FY2014-12). The rezone conforms with all aspects
of the adopted Comprehensive Plan, will prevent split lot zoning, and will facilitate the final
step of replatting the parcels into the North Star School Tract(P&Z Case No. S13-024). The
end result will be a 13.6 acre tract for North Star Elementary School that is zoned for public
purposes.
The Commission held a public hearing on March 19, 2014 and found the request is consistent
with the goals and objectives of the 2008 KIB Comprehensive Plan. The Commission voted
unanimously to recommend the Assembly approve this rezone request.
20 public hearing notices were sent out on Friday, April 4.Any responses will be provided to
the Assembly and the public.
RECOMMENDED MOTION:
Move to adopt Ordinance No. FY2014-17.
Kodiak Island Borough
Page 9 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
2 Introduced by: Borough Manager
3 Requested by: Planning and Zoning Commission
4
Drafted by: Community Development
Introduced: 04/03/2014
5 Public Hearing: 04/17/2014
6 Adopted.
7
8 KODIAK ISLAND BOROUGH
9 ORDINANCE NO. FY2014-17
0
AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND
2 BOROUGH REZONING LOT 1 AND A ± 14,379 SQUARE FOOT
3 PORTION OF LOT 2A, BLOCK 9, MILLER POINT SUBDIVISION,
4 FIRST ADDITION, FROM RR1-RURAL RESIDENTIAL ONE TO PL-
5 PUBLIC USE LANDS(P82 CASE NO. 14-013)
6
7 WHEREAS, the Planning and Zoning Commission received a request by the Borough to
8 rezone Lot 1 and a ± 14,379 square foot portion of Lot 2A, Block 9, Miller Point
9 Subdivision, First Addition; and
20
21 WHEREAS, at an advertised public hearing, consistent with Kodiak Island Borough
22 Code 17.205.040 Hearing on boundary change, the Commission considered the merits of
23 the rezone request; and
24
25 WHEREAS, the Commission voted to recommend to the Borough Assembly that this
26 parcel be rezoned finding that the public necessity, convenience, general welfare, and
27 good zoning practice would be enhanced by such action;and
28
29 WHEREAS, the Commission hereby recommends that this rezone request be reviewed
30 and approved by the Borough Assembly.
31
32 NOW,THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
33 BOROUGH THAT:
34
35 Section 1: This ordinance is not of a general and permanent nature and shall not
36 become a part of the Kodiak Island Borough Code of Ordinances.
37
38 Section 2: Lot 1 and a ± 14,379 square foot portion of Lot 2A, Block 9, Miller Point
39 Subdivision, First Addition is rezoned from RR1-Rural Residential One to
40 PL-Public Use Lands.
41
42 Section 3: The findings of the Kodiak Island Borough Planning and Zoning
43 Commission are confirmed as follows:
44 1. This rezone follows the 2001 decision of the KIB Assembly to acquire
45 property for incorporation into the North Star School Tract.
46 2. RR1 zoning would not be appropriate for land to be used as a school
47 site.
Kodiak Island Borough,Alaska Ordinance No. FY2014-17
Page 1 of 2
Page 10 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
48 3. A rezone to PL is consistent with the zoning of the adjacent North Star
49 School Tract.
50 4. This rezone will eliminate split lot zoning of the North Star School Tract.
51 5. This rezone should have no adverse effect on development trends or
52 traffic in the surrounding area.
53 6. This rezone to PL-Public Use Lands is consistent with the adopted
54 comprehensive plan.
55 7. The Kodiak Island Borough Planning & Zoning Commission
56 recommends approval of this rezone.
57
58 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
59 THIS DAY OF 2014
60
61 KODIAK ISLAND BOROUGH
62
63
64
65 Jerrol Friend, Borough Mayor
66
67 ATTEST:
68
69
70
71 Nova M.Javier, MMC, Borough Clerk
Kodiak Island Borough,Alaska Ordinance No. FY2014-17
Page 2 of 2
Page 11 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
- �$ Kodiak Island Borough•raj/ "tr Office of the Borough Clerk
w ;---</j-.
�' 710 Mill Bay Road
ose r Kodiak, Alaska 99615
--- 3—'��0' "- Phone (907) 486-9310 Fax (907)486-9391
clerks�kodiakak.us
NOTICE OF PUBLIC HEARING
A public hearing will be held on Thursday, April 17, at 7:30 p.m in the Borough Assembly
Chambers, 710 Mill Bay Road, Kodiak, Alaska before the Kodiak Island Borough Assembly to hear
comments on
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square Foot Portion of Lot 2A,
Block 9, Miller Point Subdivision, First Addition, from RR1-Rural Residential One to PL-
Public Use Lands(P&Z Case No. 14-013).
If you do not wish to testify verbally, you may provide your comments on the attached public
hearing form and fax it to (907) 486-9391, email to clerks(akodiakak.us, or hand deliver to the
Borough Clerk's Office, 710 Mill Bay Road, Room 101, Kodiak, AK 99615 prior to 3 p.m. on April
17. Comments favoring and opposing are encouraged.
If you have any questions, please call 486-9310.
Attachments:
• Map
• Public hearing form
• Ordinance No. FY2014-17
Page 12 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square Foot Portion of Lot 2A,
Block 9, Miller Point Subdivision, First Addition, from RR1-Rural Residential One to PL-
Public Use Lands(P&Z Case No. 14-013).
if
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I j Conservation i i Single Family Residential Retail Business ®Urban Neighborhood Commercial
I. I Rural Residential I iij Two Family Residential ( `,'I Industrial ( I Natural Use
Page 13 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
PUBLIC HEARING FORM
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square Foot Portion of Lot 2A,
Block 9, Miller Point Subdivision, First Addition, from RR1-Rural Residential One to PL-
Public Use Lands (P&Z Case No. 14-013).
❑ This is in support of the rezone.
❑ This is in opposition of the rezone.
❑ Other comments.
Name:
Residence Address:
Mailing Address:
Comments:
Written comments may be submitted by email to clerkskodiakak.us, faxed to 907-486-9391, mailed or
hand delivered to the Borough Clerk's Office, 710 Mill Bay Road, Room 101, Kodiak, AK 99615 prior to 3
p.m.on Thursday,April 17, 2014.
Page 14 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
2 Introduced by. Borough Manager
3 Requested by: Planning and Zoning Commission
4 Drafted by: Community Development
Introduced 04/03/2014
5 Public Hearing: 04/17/2014
6 Adopted:
7
8 KODIAK ISLAND BOROUGH
9 ORDINANCE NO. FY2014-17
I)
AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND
2 BOROUGH REZONING LOT 1 AND A ± 14,379 SQUARE FOOT
3 PORTION OF LOT 2A, BLOCK 9, MILLER POINT SUBDIVISION,
4 FIRST ADDITION, FROM RR1-RURAL RESIDENTIAL ONE TO PL-
5 PUBLIC USE LANDS(P&Z CASE NO. 14-013)
6
7 WHEREAS, the Planning and Zoning Commission received a request by the Borough to
8 rezone Lot 1 and a ± 14,379 square foot portion of Lot 2A, Block 9, Miller Point
9 Subdivision, First Addition; and
20
21 WHEREAS, at an advertised public hearing, consistent with Kodiak Island Borough
22 Code 17.205.040 Hearing on boundary change, the Commission considered the merits of
23 the rezone request; and
24
25 WHEREAS, the Commission voted to recommend to the Borough Assembly that this
26 parcel be rezoned finding that the public necessity, convenience, general welfare, and
27 good zoning practice would be enhanced by such action;and
28
29 WHEREAS, the Commission hereby recommends that this rezone request be reviewed
30 and approved by the Borough Assembly.
31
32 NOW,THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
33 BOROUGH THAT:
34
35 Section 1: This ordinance is not of a general and permanent nature and shall not
36 become a part of the Kodiak Island Borough Code of Ordinances.
37
38 Section 2: Lot 1 and a ± 14,379 square foot portion of Lot 2A, Block 9, Miller Point
39 Subdivision, First Addition is rezoned from RR1-Rural Residential One to
40 PL-Public Use Lands.
41
42 Section 3: The findings of the Kodiak Island Borough Planning and Zoning
43 Commission are confirmed as follows:
44 1. This rezone follows the 2001 decision of the MB Assembly to acquire
45 property for incorporation into the North Star School Tract.
46 2. RR1 zoning would not be appropriate for land to be used as a school
47 site.
Kodiak Island Borough,Alaska Ordinance No. FY2014-17
Page 1 of 2
Page 15 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
48 3. A rezone to PL is consistent with the zoning of the adjacent North Star
49 School Tract.
50 4. This rezone will eliminate split lot zoning of the North Star School Tract.
51 5. This rezone should have no adverse effect on development trends or
52 traffic in the surrounding area.
53 6. This rezone to PL-Public Use Lands is consistent with the adopted
54 comprehensive plan.
55 7. The Kodiak Island Borough Planning & Zoning Commission
56 recommends approval of this rezone.
57
58 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
59 THIS DAY OF 2014
60
61 KODIAK ISLAND BOROUGH
62
63
64
65 Jerrol Friend, Borough Mayor
66
67 ATTEST:
6R
69
70
71 Nova M. Javier, MMC, Borough Clerk
Kodiak Island Borough,Alaska Ordinance No. FY2014-17
Page 2 of 2
Page 16 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
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N 21 public hearing notices were mailed out on Friday,April 4,2014.
O_
'3. first_name last_name Mail_Line Mail_Line_1 Mail_City Mail State Mail_Zip
J PHILIP BECKER ETAL P 0 BOX 2163 KODIAK AK 99615
X LEE BONDURANT PO BOX 8502 KODIAK AK 99615
O JOSE BRAVO 101 SORCERER CT ANCHORAGE AK 99518
O DAYNA FERGUSON PO BOX 8612 KODIAK AK 99615
7.
CATHERINE HAASE 568 E.BORDER RD BISBEE AZ 85603
7
(O TODD HINER P.O.BOX 671 KODIAK AK 99615
Or ALLEN HOFLER CMR 479 477 APO AE 09263
— KATHLEEN JORRITSMA 3430 ANTONE WAY KODIAK AK 99615
KODIAK ISLAND BOROUGH 710 MILL BAY RD KODIAK AK 99615
U
7 DANIEL LEITHEAD 3439 ANTONE WAY KODIAK AK 99615
ANNE MALUTIN P.O.BOX 633 KODIAK AK 99615
W
I♦• KURT PEDERSEN PO BOX 2405 KODIAK AK 99615
JOSEPH ROBINSON PO BOX 1861 KODIAK AK 99615
CARL SHOLL 3761 SUNSET DR KODIAK AK 99615
W NICHOLAS SZABO P.O.BOX 1633 KODIAK AK 99615
v
0 DAVID URE P.O.BOX 2361 KODIAK AK 99615
LAWRENCE VAN DAELE 3401 ANTONE WAY KODIAK AK 99615
C JAMES WALKER 8744 PAINE RD ANCHORAGE AK 99516
VALENE WILDE 3431 ANTONE WAY KODIAK AK 99615
MICHAEL WILLIAMS P.O.BOX 3257 KODIAK AK 99615
SCOTT ARNDT SERVICE AREA 1 BOARD PO BOX 76 KODIAK AK 99615
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AGENDA ITEM #9.A.
Kodiak Island Borough
i. n c v� Community Development Department
C 1}I710 Mill lily Read
';y � Kodiak Alaska 99615
Phone(907)486-9363 Fax(907)486-9396
'.?isi' .r wuw.kodiak.ak.us
C.ri
March 21, 2014
Mr. Robert Scholze, Resource Management Officer
710 Mill Bay Road
Kodiak,AK 99615
Mr. Larry Van Daele
3741 Antone Way
Kodiak,AK 99615
Re: Case 14-013. Request a rezone of Lot 1 and a± 14,379 square foot portion of Lot 2A,
Block 9, Miller Point Subdivision, First Addition, from RR1-Rural Residential One to PL-
Public Use Lands(KIBC 17.205).
Dear Mr. Scholze and Mr.Van Daele:
The Kodiak Island Borough Planning &Zoning Commission at their regular meeting on March
19, 2014 moved to forward the request cited above, recommending approval, to the Borough
Assembly.
Please contact the Borough Clerk's Office at 486-9310 for information on when your case will be
scheduled for a first reading and public hearing before the Assembly.
According to KIBC 17.205.055(Submission to assembly) of the Borough Code states:
A. Within thirty days after the planning commission has acted favorably upon a proposed
zoning change in accordance with the above provisions, a report with recommendations
shall be submitted to the assembly together with the proposed ordinance. Such
recommendations of the planning commission shall be advisory only and shall not be
binding upon the assembly. When an ordinance has been forwarded to the borough
assembly,the assembly shall act in accordance with this chapter and notice shall be issued
as provided in Section 17.205.070, by the borough clerk.
B. If the planning commission recommends denial of any proposed amendment, its action shall
be final unless the initiating party, within ten days, files a written statement with the clerk
requesting that the commission's action be taken up by the borough assembly.
The commission adopted the following findings of fact in support of their recommendation to the
assembly:
FINDINGS OF FACT
1. This rezone follows the 2001 decision of the KIB Assembly to acquire property for
incorporation into the North Star School Tract.
Page 18 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
2. RR1 zoning would not be appropriate for land to be used as a school site.
3. A rezone to PL is consistent with the zoning of the adjacent North Star School Tract.
4. This rezone will eliminate split lot zoning of the North Star School Tract.
5. This rezone should have no adverse effect on development trends or traffic in the
surrounding area.
6. This rezone to PL-Public Use Lands is consistent with the adopted comprehensive plan.
7. The Kodiak Island Borough Planning&Zoning Commission recommends approval of this
rezone.
Should this rezone be approved by the Kodiak Island Borough Assembly, you wit still need to
obtain permits for any construction activities.
If you have any questions about the action of the commission, please contact the Community
Development Department at 486-9363.
Sincer
I
Robert H. Pederson,AICP
Director, Community Development Department
CC: Nova Javier, Borough Clerk
Planning and Zoning Commission
Page 19 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
KODIAK ISLAND BOROUGH
DRAFT PLANNING &ZONING COMMISSION
MINUTES APPLICABLE TO CASE NO. 14-013
March 19,2014 6:30 p.m.in the KIB Conference Room
B) Case 14-013. Request a rezone of Lot 1 and a ± 14,379 square foot portion of Lot 2A,
Block 9,Miller Point Subdivision First Addition from RR1-Rural Residential One to PL-Public
Use Lands (KIBC 17.205). The applicant is the Kodiak Island Borough and the agent is
Robert Scholze, Resource Management Officer. The location is 3341 and 3391 Antone Way
and the zoning is RR1-Rural Residential One.
Jack Maker reported this request follows the Comprehensive Plan Amendment, a change of future
land use designation of both of these parcels to Public Facilities/Ownership. Now that that
amendment is complete a rezone which will allow the parcel to be incorporated into the Northstar
School Tract.
In response to COMMISSIONER RICHCREEK'S inquiry about this being such a multi-step
process, are there any additional steps that will follow this decision, Maker stated this is the final
step before moving forward with the replat of these properties into the Northstar School Tract as
well as the disposed of property that went to Larry Van Daele.
COMMISSIONER RICHCREEK MOVED to recommend that the Kodiak Island Borough Assembly
approve the rezone of Lot 1 and a ± 14,379 square foot portion of Lot 2A, Block 9, Miller Point
Subdivision First Addition from RR1-Rural Residential One to PL-Public Use Lands and to adopt
the findings of fact as presented in the staff report as"Findings of Fact"for Case No. 14-013.
Close regular meeting&open public hearing:
Bob Scholze, Borough Resource Management Officer, stated he wanted to point out some history
that was highlighted in his application. Lot 1 itself when that was acquired there was a lot of fill that
made it unsuitable for residential development without some serious engineering required. The
Assembly resolution in 2001 authorized the acquisition stated "to provide additional parking and
adequate vehicle access for the school" so that was the intent of the acquisition. This just
formalizes that.
Close public hearing&open regular meeting:
FINDINGS OF FACT
1. This rezone follows the 2001 decision of the KIB Assembly to acquire property for incorporation
into the North Star School Tract.
2. RR1 zoning would not be appropriate for land to be used as a school site.
3. A rezone to PL is consistent with the zoning of the adjacent North Star School Tract.
4. This rezone will eliminate split lot zoning of the North Star School Tract,
5. This rezone should have no adverse effect on development trends or traffic in the surrounding
area,
6. This rezone to PL-Public Use Lands is consistent with the adopted comprehensive plan.
7. The Kodiak Island Borough Planning & Zoning Commission recommends approval of this
rezone.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY
3/19/2014 Draft P&Z Minutes Page 1 of 1
Page 20 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
P so 00gq KODIAK ISLAND BOROUGH
COMMUNITY DEVELOPMENT DEPARTMENT
Y9 `' � P 8 Z MARCH 19,2014
PUBLIC HEARING ITEM:7 B
` .°2;Py* SUMMARY STATEMENT
ALASKA
Kodiak Island Borough
Planning and Zoning Commission
SUMMARY STATEMENT
ITEM TITLE: Case 14-013. Request a rezone of Lot 1 and a± 14,379 square foot portion of
Lot 2A, Block 9,Miller Point Subdivision, First Addition from RR1-Rural Residential One to PL-
Public Use Lands(KIBC 17.205).
RECOMMENDED ACTION:
Staff recommends this request is consistent with the adopted comprehensive plan, satisfies the
requirements of Title 17 of the Kodiak Island Borough Code for a rezone, and recommends
approval.
APPROPRIATE MOTION:
Should the Commission agree with the staff recommendation, the appropriate motion is:
Move to recommend that the Kodiak Island Borough Assembly approve the rezone of Lot 1 and
a t 14,379 square foot portion of Lot 2A, Block 9, Miller Point Subdivision First Addition from
RR1-Rural Residential One to PL-Public Use Lands and to adopt the findings of fact as
presented in the staff report as"Findings of Fact"for Case No. 14-013,
Case No.14013 Summary Statement
Page 21 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
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Case No.14-013 Introduction Page I of 2
Page 22 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
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Case No.14-013 Introduction Page 2 of 2
Page 23 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
P-D eoq KODIAK ISLAND BOROUGH
y, COMMUNITY DEVELOPMENT DEPARTMENT
P MARCH 19,2014
v 4` PUBLIC HEARING ITEM.7 B
o + .VA/ STAFF REPORT
i ALASKA '`..
DATE: March 4,2014
TO: Planning and Zoning Commission
FROM: Community Development Department
SUBJECT: Staff Report and Recommendation
CASE: 14-013
APPLICANT: Kodiak Island Borough
REQUEST: Request a rezone of Lot 1 and a± 14,379 square foot portion of Lot 2A, Block 9,
Miller Point Subdivision, First Addition from RR1-Rural Residential One to PL-
Public Use Lands(KIBC 17.205).
LOCATION: 3341 and 3391 Antone Way
ZONING: RR1 —Rural Residential One
NOTICE: Twenty-one (21) public hearing notices were mailed on February 5, 2014. No
public hearing notices were returned as of March 4, 2014.
SITE VISIT: Various
1. Zoning History: Lot 1, Block 9, Miller Point Subdivision First Addition
• Designated as Residential Unclassified by the 1968
Comprehensive Plan.
• Rezoned to Rural Residential by Ordinance 1980-9-0.
• Rezoned to Rural Residential One by Ordinance 1983-15-0.
2. Lot Size: Lot 1, Block 9, Miller Point Subdivision First Addition, 1.58 acres
Lot 2A, Block 9, Miller Point Subdivision First Addition,0.52 acres
(Portion to be rezoned,± 14,379 square feet)
3. Existing Land Use: Vacant
4. Surrounding Land Use and Zoning:
North: North Star Elementary School zoned PL, single-family residences
and vacant parcels zoned RR1.
South, east,and west: Single-family residences and vacant parcels zoned RR1.
5. Comprehensive Plan: The 2008 Comprehensive Plan designates this area as Public
Facilities/Ownership
6. Applicable Regulations:The following sections of Title 17 (Zoning) of the Borough Code
are applicable to this request:
KIBC 17.10.020 Reference and use.
In accordance with Alaska Statutes, zoning decisions shall be based upon the
recommendations contained in the comprehensive plan. The applicable comprehensive plan is
the 2008 Kodiak Island Borough Comprehensive Plan Update.
Case No.14-013 Staff Repon Page 1 of 6
Page 24 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
PN°eoq KODIAK ISLAND BOROUGH
COMMUNITY DEVELOPMENT DEPARTMENT
P j1 B ZMARCH
Q iY PUBLI C HEARING ITEM:7 7 B T
STAFF REPORT
'L ALASKA �..
KIBC 17.130.010 Description and intent(PL—Public Use Lands zoning Districts.
The PL public use lands zoning district is established as a land use district for publicly owned
and containing recreational, educational, and institutional uses. For the public lands district, in
promoting the general purposes of this title,the specific intentions of this chapter are:
A.To identify lands owned by governments that are used for public purposes;
B.To prohibit residential, commercial and industrial land uses and any other use of the land
which would interfere with the development or continuation of public services in the district;
and
C. To encourage the discontinuance of existing uses that are not permitted under this
chapter.
KIBC 17.205.010 Authority.
Whenever the public necessity, convenience, general welfare or good zoning practice requires,
the assembly may, by ordinance and after report thereon by the commission and public hearing
as required by law, amend, supplement, modify, repeal or otherwise change these regulations
and the boundaries of the districts.
KIBC 17.205.020 Report from planning and zoning commission.
The commission shall report in writing to the assembly on any proposed change or amendment
regardless of the manner in which such change is initiated and such report shall find:
A. Findings as to need and justification for a change or amendments;
B. Findings as to the effect a change or amendment would have on the objectives of the
comprehensive plan;and
C. Recommendations as to the approval or disapproval of the change or amendment.
KIBC 17.205.055 Submission to assembly.
A.Within thirty days after the planning commission has acted favorably upon a proposed zoning
change in accordance with the above provisions, a report with recommendations shall be
submitted to the assembly together with the proposed ordinance. Such recommendations of the
planning commission shall be advisory only and shall not be binding upon the assembly. When
an ordinance has been forwarded to the borough assembly, the assembly shall act in
accordance with this chapter and notice shall be issued as provided in Section 17.72.070, by
the borough clerk.
B. If the planning commission recommends denial of any proposed amendment, its action shall
be final unless the initiating party, within ten days, files a written statement with the clerk
requesting that the commission's action be taken up by the borough assembly.
Case No.14-013 Staff Report Page 2 of 6
Page 25 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
PNa Bog KODIAK ISLAND BOROUGH
y, L COMMUNITY DEVELOPMENT DEPARTMENT
4r:ct P 8Z MARCH 19.2014
<
PUBLIC HEARING ITEM:7 B
a e:: - ""' STAFF REPORT
i- ALASKA
ANALYSIS AND COMMENTS
This rezone request was initiated by the Borough as the next step in the process of
incorporating the subject parcels into the North Star School Tract. In 2001, the Borough
acquired these parcels for this specific purpose (KIB Resolution No. 2001-33). The Borough
Assembly recently approved an amendment to the 2008 Comprehensive Plan Future Land Use
Maps changing the future and use designation of the parcels from Rural Residential to Public
Facilities/Ownership (KIB Ordinance No. FY2014-12). That amendment supports this rezone by
ensuring it conforms with all aspects of the adopted Comprehensive Plan. The rezone will
prevent split lot zoning and will facilitate the final step of replatting the parcels into the North Star
School Tract(Case 513-024). The end result will be a 13.6 acre PL zoned tract for North Star
Elementary School.
CONFORMANCE WITH THE COMPREHENSIVE PLAN
A rezone to PL-Public Use Lands is consistent with the 2008 Comprehensive Plan Public
Facilities/Ownership future land use designation. The rezone will assist in attaining the
following goal, policy, and implementation action of the adopted Comprehensive Plan:
Goal: Regulate and manage land uses to balance the rights of private property owners with
community values and objectives.
Policy:Zone land to meet future housing, commercial, industrial, and other land needs.
Implementation Action: Identify an adequate supply of land in each community to meet
future residential and other land development needs based on future population and
employment growth projections, assumptions about the type and land requirements for
projected uses and conditions or constraints that may affect development. Consider use of
public or private Native-owned lands to help meet these needs.
ZONING/USE
The change in zoning to PL-Public Use Lands will not create a nonconforming use. The subject
parcels will be incorporated into the North Star School Tract(Case No.S13-024)and the rezone
will eliminate split lot zoning. The existing elementary school established on the North Star
School Tract is a permitted use in PL Zoning.
LAND SUITABILITY
The land within the rezone area is suitable for all uses permitted in the PL zoning district.
RECENT DEVELOPMENT TRENDS IN THE AREA
The primary development trend in the area is the establishment of single-family residences.
Although development has been gradual, the area exhibits all the indicators of continuing
expansion and increasing intensity of use within the surrounding neighborhoods.
TRAFFIC IMPACTS
The rezone will result in no change to the current traffic level of the surrounding area.
Case No.14-013 Staff Report Page 3 of 6
Page 26 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
P$o Boq, KODIAK ISLAND BOROUGH
N, COMMUNITY DEVELOPMENT DEPARTMENT
,1. Z PBZ MARCH 19,2014
Q PUBLIC HEARING ITEM:7 B
10= STAFF REPORT
3 ALASKA '
SUMMARY
• The rezone will eliminate split lot zoning of the North Star School Tract and will
facilitate the parcels being utilized for their intended acquisition purpose.
• The rezone may facilitate future expansion of North Star Elementary School.
• The rezone should have no adverse impact on current development trends and traffic
in the area.
• The rezone is consistent with the adopted Comprehensive Plan.
CONCLUSION
Staff has determined that this request is consistent with all aspects of the Comprehensive Plan
and satisfies the requirements of Title 17 of the Kodiak Island Borough Code for rezones. The
rezone will allow the parcels to be used for their intended acquisition purpose and result in
consistent zoning when the parcels are incorporated into the North Star School Tract. Staff
supports a favorable recommendation from the Commission and approval by the Assembly.
Case No 14-013 Staff Report Page 4 of 6
Page 27 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
PNo 8040 KODIAK ISLAND BOROUGH
COMMUNITY DEVELOPMENT DEPARTMENT
Z MARCH 19,2014
PUBLIC HEARING ITEM:7 B
'',� STAFF REPORT
ALASKA
RECOMMENDATION
Staff recommends that the Commission forward this rezone request to the Kodiak Island
Borough Assembly with a recommendation for approval.
APPROPRIATE MOTION
Should the Commission agree with the staff recommendation,the appropriate motion is:
Move to recommend that the Kodiak Island Borough Assembly approve the
rezone of Lot 1 and a± 14,379 square foot portion of Lot 2A, Block 9, Miller Point
Subdivision First Addition from RR1-Rural Residential One to PL-Public Use
Lands and to adopt the findings of fact as presented in the staff report as
"Findings of Fact"for Case No. 14-013.
Staff recommends that this motion be approved.
FINDINGS OF FACT(KIBC 17.205.020)
1. This rezone follows the 2001 decision of the KIB Assembly to acquire property for
incorporation into the North Star School Tract.
2. RR1 zoning would not be appropriate for land to be used as a school site.
3. A rezone to PL is consistent with the zoning of the adjacent North Star School
Tract.
4. This rezone will eliminate split lot zoning of the North Star School Tract.
5. This rezone should have no adverse effect on development trends or traffic in the
surrounding area.
6. This rezone to PL-Public Use Lands is consistent with the adopted comprehensive
plan.
7. The Kodiak Island Borough Planning & Zoning Commission recommends
approval of this rezone.
Case No.14-013 Staff Report Page 5 of 6
Page 28 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
NP so eoq� KODIAK ISLAND BOROUGH
COMMUNITY DEVELOPMENT DEPARTMENT
• P 8 Z MARCH 19 2014
:Ai, - ' PUBLIC HEARING ITEM:7 B
C �` STAFF REPORT
♦• ALASKA "'
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Case No.14-013 Staff Report Page 6 of 6
Page 29 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
Kodiak Island Borough Prirft Form I I Submit byEmail
,Y- m Community Development Department
d1:743 710 Mill Bay Rd.Rm 205
7Fir Kodiak AK 99615
Ph.(907)486-9362 Fax(907)486-9396
http://www.kodiakak.us
PROP_IDX:e- z,Sb 3
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Application for Rezone KIBC 17.205 �y-per
The following information is to be supplied by the Applicant:
Property Owner/ApplicanP Kodiak Island Borough
Mailing Address: 710 Mill Bay Rd.
Phone Number: 486-9304
Other Contact email,etc.: rscholze @kodiakak.us
Legal Description: " - -' x t.-• 1,
Subdv:/11IrI F+'_ tr. /,';,t 9r�.. Fp4— f}OO. Bloc : 7 Lot.!f7A�.)
Street Address45= -cit-t----M�p—z-- 33YI V 33e /4113711.30- &4/
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Current Zoning:/CTI Y&AL icr2q /2n Proposed Zoning:
Applicable Comprehensive Plan: 2008 KIB Comprehensive Plan Update
Explanation of the need 8 justification for a change or amendment of zoning:
This is the next step in a process that was initiated by the request of a property owner adjacent to the North Star School to
acquire KIB property to be incorporated into his property to serve as buffer.The disposal was approved by Assembly resolution No.
FY 2013-20 following the recommendation of the Commission in Case 13014. The subsequent preliminary plat to consolidate
the property was approved by the Commission(Case 513024)with the condition of approval that"..the portion of Lot 1A,Block 6
(The North Star School Tract)within the disposal area intended to be come part of Proposed Lot 213-1 will be rezoned from PL to
RR1 prior to recording of the plat." During discussion of that disposal,it was suggested that,in the interest of being comprehensive,
other adjacent Borough property that had been acquired for inclusion into the North Star Tract be incorporated and appropriately
rezoned as part of this action.Therefore,Lot 1,Block 9 and the portion of Lot 2A,Block 9 that was not included in the
disposal,are being rezoned from RR1 Rural Residential One to PL Public Use.
Explanation of the effect such a change or amendment would have on the objectives of the applicable comprehensive plan:
Regarding rezoning of a portion of Lot 14,Block 6 from PL to RR I:This small portion of the North Star School property was
determined to be surplus to school needs and authorized for disposal by the Assembly(Resolution No.FY 2013-20)based on its
separation from the school property by drainage and natwal topography.
Regarding rezoning of a portion of Lot 1 and the westerly portion of Lot 2A from PHI to PI:Assembly Resolution No.2001-33
authorized acquisition of property adjacent to North Star Elementary School'...to provide additional parking and adequate vehicle
access.'This is consistent with the Comprehensive Plan goal to"...support the provision of quality elementary and high school
education services and facilities for all Borough residents"(chapter 8,page 7)
Date: t I3 Signature: 711 . �Y�tO
CCC�i�ff.V22C
Case No.14-013 Application Page 1 of 5
Page 30 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
CDD Staff Certification
Date: CO/Act-i/3 CDD Staff:
Payment_VerificatiOn Fee Payable in Cashier's Office Room 104-Main firs r of Borough Building
Not Applicable F 50.00
Less than 1.75 acres: F 5350.00
PAD1.76 to 5.00 acres: 0.
T o
5.01 to 40.00 acres. F 51,000,00
OC 1 31 2013 40.01 acres or more:
(- 51,500.00
KODIAK ISLAND BOROUGH
FINANCE DEPARTMENT
Case No.14-013 Application Page 2 of 5
Page 31 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
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CORNER OF LOT
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ROIADNG 10 THE 3.25'BRASS CAP A Im v I m.aN 1 w i a ) Q f Rte" �® ....e.
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LOT T BLOCK 9' 'FINAL CHELCK FLAT 11 I .0 „ „ ,o,
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NOTES'. L"Ir�� _
1, SUBJECT OF ALL CONDITIONS.RECORD SERVITUDE'S, EASEMENTS, C04ENANTS, RESERVATION, RESTRICTIONS
AND RIGHTS OF WAY OF RECORD. . � 44441.4444 e ,iu ,a< e 1
2, SUBJECT TO ALL COPY RIGHT LAWS. REFERENCE- noWx 414444 nµe.roroiummamx m,n[x MAm VJ
,5. ST DENNY AN? KIND INC, ASSUMES NO RESPONSIBILITY OR LIABILITY FOR ANY ERRORS OR U.S.SURVEY H].3463,RECORDED M IIIC KODW(RECORDING DISTRICT. . _Fsx_i n-o_/mnr RdeDNnINC OISSPai
CD OMISSIONS Of ANY KIND WHATSOEVER IN TERMS OF CONTENT SHOWN HEREON AND DISCLAIMS ALL RAT NUMBER 57-9,RRECORD0 IN THE KWUK RECORDING DISTRICT-
PUl NUMBER BJ-11,RECORDED IN INC KODIAK RECORDING DISTRICT. r_o� , �" "x9401
WARRANTIES AND/OR CONDITIONS , EMPRESS. OR IMPLIED, TO THE CONIEM INTO ANY MATTER WAY
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RELATING TO THE INFORMATION SHOWN HEREON. PUT NUMBER 94-I5,RECORDCD IN THE KODAK RECORDING DISTRICT. VARY Deed, v rorc
NJ W a. ALL IMPROVEMENTS TO THE NORTH STAR SCHOOL TRACT ARE NOT SHOWN ON THIS PLAT. FIAT YUMBER 96-49,RECORDED Al III(KODAK RECORDING 0TRICT.• nooJ 998'rs
5. THE INTENT OF THIS SURVEY IS FOR THE AZOGION OF LANDS TO LOT 28-1. PUT NUMBER 94-4,RECORDED IN THE KODWK RECORDING DISIRKT. 0
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AGENDA ITEM #9.A.
fiA ,y>,11, Kodiak Island Borough
n
a n .v_ /14
s a Community Development Department
%mil. 710 Mill Bay Road
r , t Jk.lV i Kodiak,Alaska 99615
Phone (907)486-9363 Fax(907)486-9396
wwnv.kodiakak.us
Memorandum
Date: January 31,2014
To: Mr.Robert H.Pederson,ACIP,Director,Community
Development Department
Cc: Mr.Martin Lydick,Associate Planner
Mr.Robert Scholze,Resource Management Officer(applicant)
From: Jack L.Maker,Assistant Planner 7:y'„
c./
RE: Application for Case 14-013.
Please be advised that the application used for P&Z Case 14-012 is the same application that is
being used for P8Z Case 14-013.
Case 14-012 applied to the rezone of the portion of Lot 1A, Block 6, Miller Point Subdivision
identified on the application. The Commission forwarded that rezone request to the Assembly
with a recommendation for approval during their January 15, 2014 regular meeting.
Case 14-013 applies to the rezone of Lot 1 and a portion of Lot 2A, Block 9, Miller Point
Subdivision First Addition identified on the application. That case is to be scheduled for public
hearing at the March 19,2014 P8Z regular meeting.
Attachments: Rezone application for P82 Case 14-013
Case No.14-013 Application Page 5 of 5
Page 34 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
A A
A d ;\
Kodiak Island Borough
rou
gh
A Community Development Department
•1(11 441..
710 Mill Bay Road Room 205
"AL_ „e, l`:P_ ���.*, Kodiak,Alaska 99615
Phone(907)486-9363 Fax(907)486-9396
www.kodiakak.us
-s C,
S
February 6,2014
Mr.Bob Scholze
Kodiak Island Borough Resource Management Officer
710 Mill Bay Road
Kodiak,AK 99615
Re: Case 14-013. Request a rezone of Lot I and a± 14,379 square foot portion of Lot 2A, Block 9,
Miller Point Subdivision First Addition from RRI-Rural Residential One to PL-Public Use Lands
(KIBC 17.205).
Dear Mr.Scholze:
Please he advised that the Kodiak Island Borough Planning and Zoning Commission has scheduled the
case referenced above for Public Bearing at their March 19, 2014 regular meeting. This meeting will
begin at 6:30 p.m. in the Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska. Attendance at this
meeting is not mandatory but recommended.
One week prior to the regular meeting,on Wednesday,March 12, 2014 at 6:30 p.m. in the Borough
Conference Room (ill 21), the Commission will hold a packet review work session for the purpose of
reviewing packet materials and staff summaries of cases scheduled for the regular meeting.
The public is welcome to attend the packet review work session;however,the work session is not for the
purpose of receiving public testimony.Applicants who wish to present testimony and/or evidence related
to their case should appear at the Public Hearing during the Regular Meeting and present such
information in person.
Please contact the Community Development Department at 486-9363 if we can answer any outstanding
questions or provide additional information. In advance,thank you for your cooperation.
Sincerely,
cC�1 u:fleiY
Sheila Smith,Secretary
Community Development Department
CC: Lawrence Van Daele
Case No.14-013 Publl<Comment Page 1 or 4
Page 35 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
KODIAK ISLAND BOROUGH
COMMUNITY DEVELOPMENT DEPARTMENT
710 Mill Bay Road,Kodiak,Alaska 99615
(907)486-9363 www.kodiakak.us
February 5,2014 Public Hearing Item 7-B
PUBLIC HEARING NOTICE
A public hearing will be held on Wednesday, March 19,2014. The meeting will begin at 6:30
p.m. in the Borough Assembly Chambers, 710 Mill Bay Road Kodiak, Alaska, before the
Kodiak Island Borough Planning and Zoning Commission, to hear comments if any. on the
following request:
CASE: 14-013
APPLICANT: Kodiak Island Borough
AGIENT: Robert Scholze,Resource Management Officer
REQUEST: A rezone of Lot I and a± 14,379 square fool portion of Lot 2A,Block 9,Miller Point
Subdivision First Addition flour RRI-Rural Residential One to PL-Public Use Lands
(K II3C 17.205).
LOCATION: 3341 and 3391 Antone Way
ZONING: RRI-Rural Residential One
This notice is being sent to you because our records indicate you are a propenr owner/interested p:uly in the arca of
the request. If you do not wish to testify verbally,you ntay provide your comments in the space below or in a letter
to the Community Development Department_Written comments must be received by 5 pm,Tuesday.March 4,
2014,to he considered by the commission.If you would like to fax your comments to us,our fax number is (907)
486-9396,or you may email your continents to 55 ntith)ekodiakak.us. If you would like to testify via telephone.
please call in your comments during the appropriate public hearing section of the meeting. the local call-in
telephone number is 486-3231. the toll free telephone number is 1-855-492-9202.
One week prior to the regular meeting,on Wednesday,March 12,2014,it work session will be held at 6:30 pat.in
the Kodiak Island Borough Conference Room(4121),to review the packet material for the case.
Kodiak Island Borough Code provides you with specific appeal rights if you disagree with the Coin miss ion's
decision on this request. If you have any questions about the request or your appeal rights,please feel free to call us
at 486-9363.
\bur Name: Mailing Address:
Thin propert,description:
Comments:
Case No.14-013 Pubic Comment Page 2 of 4
Page 36 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
Location Request rezone of Lot 1 and a ± 14,379
3341 & 3391 Antone Way square foot portion of Lot 2A, Block 9,
Case 14-013 Miller Point Subdivision First Addition from
Applicant RR1-Rural Residential One to PL-Public
Kodiak Island Borough Use Lands (KIBC 17.205).
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Case No.14013 Public Comment Page 3 of 4
Page 37 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.A.
first_name last_name Mail_Line Mail_Line_i Mail_City Mail_State Mail Zip
PHILIP BECKER ETAL P 0 BOX 2163 KODIAK AK 99615
LEE BONDURANT PO BOX 8502 KODIAK AK 99615
JOSE BRAVO 101 SORCERER CT ANCHORAGE AK 99518
DAYNA FERGUSON PO BOX 8612 KODIAK AK 99615
CATHERINE HAASE 568 E.BORDER RD BISBEE AZ 85603
TODD HINER P.O.BOX 671 KODIAK AK 99615
ALLEN HOFLER CMR 479 477 APO AE 09263
KATHLEEN JORRITSMA 3430 ANTONE WAY KODIAK AK 99615
KODIAK ISLAND BOROUGH 710 MILL BAY RD KODIAK AK 99615
DANIEL LEITHEAD 3439 ANTONE WAY KODIAK AK 99615
ANN E MALUTIN P.O.BOX 633 KODIAK AK 99615
KURT PEDERSEN PO BOX 2405 KODIAK AK 99615
JOSEPH ROBINSON PO BOX 1861 KODIAK AK 99615
CARL SHOLL 3761 SUNS[f DR KODIAK AK 99615
NICHOLAS SZABO P.O.BOX 1633 KODIAK AK 99615
DAVID URE P.O.BOX 2361 KODIAK AK 99615
LAWRENCE VAN DAELE 3401 ANTONE WAY KODIAK AK 99615
JAMES WALKER 8744 PAINE RD ANCHORAGE AK 99516
VALENE WILDE 3431 ANTONE WAY KODIAK AK 99615
MICHAEL WILLIAMS P.O.BOX 3257 KODIAK AK 99615
SCOTT ARNDT SERVICE AREA 1 BOARD PO BOX 76 KODIAK AK 99615
Case No.14-013 Public Comment Page 4 of 4
Page 38 of 108
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square...
AGENDA ITEM #9.B.
�'`' KODIAK ISLAND BOROUGH
� N* AGENDA STATEMENT
45,1140;'. APRIL 17, 2014
ASSEMBLY REGULAR MEETING
os^;
TITLE: Ordinance No. FY2014-18 Amending Kodiak Island Borough Code of
Ordinances Title 2 Administration and Personnel, Chapter 2.120 Parks and
Recreation Committee, Section 2.120.010 Committee Created —Duties and
Section KIBC 2.120.030 Administrative Assistance.
ORIGINATOR: Neil Horn
FISCAL IMPACT: No FUNDS AVAILABLE:
Account Number: Amount Budgeted:
SUMMARY STATEMENT:
These code amendment requests were voted unanimously by the Parks and Recreation
Committee at its regular meeting on January 28, 2014. The request was originally to reduce
the Parks and Recreation Committee from nine to seven voting members with two alternates
and for the Committee to report directly to the Assembly.
The Planning and Zoning Commission held a public hearing on March 19, 2014 on this
request. The Commission amended the request to establish the Committee at seven voting
members and no alternates. The Commission agreed that the Committee should report
directly to the Assembly. The Commission voted unanimously to recommend that the
Assembly approve these code amendment requests.
RECOMMENDED MOTION:
Move to adopt Ordinance No. FY2014-18.
Kodiak Island Borough
Page 39 of 108
Ordinance No. FY2014-18 Amending Kodiak Island Borough Code ...
AGENDA ITEM #9.B.
2 Introduced by. Borough Manager
Requested by: Planning and Zoning Commission
3 Drafted by: Community Development
4 Introduced: 04/03/2014
5 Public Hearing: 04/17/2014
Adopted:
6
7 KODIAK ISLAND BOROUGH
8 ORDINANCE NO. FY2014-18
9
10 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND
II BOROUGH AMENDING KODIAK ISLAND BOROUGH CODE OF
12 ORDINANCES TITLE 2 ADMINISTRATION AND PERSONNEL,
13 CHAPTER 2.120 PARKS AND RECREATION COMMITTEE,
14 SECTION 2.120.010 COMMITTEE CREATED — DUTIES AND KIBC
15 2.120.030 ADMINISTRATIVE ASSISTANCE
16
17 WHEREAS, the Kodiak Island Borough Parks and Recreation Committee, at a public
IR meeting on January 28, 2014, requested a revision to KIBC Sections 2.120.010 Committee
19 Created—Duties and 2.120.030 Administrative Assistance;and
20
21 WHEREAS, the Committee feels that it should consist of seven voting members and two
22 alternates; and
23
24 WHEREAS, the Committee feels that they should report recommendations and other
25 communications directly to the Borough Assembly; and
26
•
27 WHEREAS, the Planning and Zoning Commission voted to recommend to the Borough
28 Assembly that the Parks and Recreation Committee consist of seven voting members; and
29
31) WHEREAS, the Planning and Zoning Commission voted to recommend to the Borough
31 Assembly that the Parks and Recreation Committee report directly to the Borough Assembly;
32 and
33
34 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
35 BOROUGH THAT:
36
37 Section 1: This ordinance is of a general and permanent nature and shall become a pad of
38 the Kodiak Island Borough Code of Ordinances.
39
40 Section 2: Title 2 Administration and Personnel, Chapter 2.120 Parks and Recreation
41 Committee, Section 2.120.010 Committee Created-Duties is hereby amended
42 as follows:
43
44 2.120.010 Committee created-Duties.
45 There is established the Kodiak Island Borough Parks and Recreation Committee consisting of
46 nine seven voting members,who are residents of the borough and represent a cross-section of
47 the social and economic structure of the community. Four members shall constitute a
48 quorum for conducting business of the Committee. One assembly member, one planning
49 and zoning commissioner, the city parks and recreation director, the state park ranger, and a
50 school representative shall be nonvoting ex officio members of the Committee and may
5I participate in all discussions and assigned duties.
Kodiak Island Borough,Alaska Ordinance No. FY2014-18
Page 1 of 2
Page 40 of 108
Ordinance No. FY2014-18 Amending Kodiak Island Borough Code ...
AGENDA ITEM #9.B.
52 Section 3: Title 2 Administration and Personnel, Chapter 2.120 Parks and Recreation
53 Committee, Section 2.120.030 Administrative assistance, sub-section D is
54 hereby amended as follows:
55
56 2.120.030 Administrative assistance.
57 D.Transmit committee recommendations and other communications to the planning-and
59 • : : ... .: .•: :• •: . . -a :. •• .::
60 . on given,borough assembly,except where matters of planning and zoning require
61 prior approval by the planning and zoning Commission.
62
63 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
64 THIS DAY OF 2014
65
66 KODIAK ISLAND BOROUGH
67
68
69
70 Jerrol Friend, Borough Mayor
71
72 ATTEST:
73
74
75
76 Nova M. Javier, MMC, Borough Clerk
Kodiak Island Borough,Alaska Ordinance No. FY2014-18
Page 2 of 2
Page 41 of 108
Ordinance No. FY2014-18 Amending Kodiak Island Borough Code ...
AGENDA ITEM #13.A.1.
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
tfrct
APRIL 17, 2014
ti ASSEMBLY REGULAR MEETING
TITLE: Approval of Change Order No. 2 Amending Contract No. FY2013-17 Project
Management Services for the Kodiak High School Addition and Renovation
Project.
ORIGINATOR: Matt Gander
FISCAL IMPACT: Yes $320,830 FUNDS AVAILABLE: Yes
Account Number: 460-533 452.150 Amount Budgeted: $1,229,249
10021.1 B.B
SUMMARY STATEMENT:
On February 7, 2013, the Assembly approved Contract FY2013-17 with Wilson Engineering
to provide project management services for the Kodiak High School Addition and Renovation
project. The original contract term was through December 31, 2013, and this change order
will extend the contract through December 31, 2014.
This change order modifies several sections of the original contract:
1. Extends the Term of Agreement to December 31, 2014
2. Increases the hourly rate charged for Bruce Walter from $120.00/hour to $123.25/hour for
up to 200 hours a month, and from $135/hour to $138.25/hour for any hours over 200
hours a month
3. Increases housing allowance amount from $1,600/month to $1,900/month
4. Deletes a provision allowing the Contractor to be reimbursed for travel to and from Kodiak
(KIB will be purchasing plane tickets directly and avoiding contractor markup)
Since the KHS project began,Wilson employee Bruce Walter has been working out of the
Projects Office and monitoring the day-to-day construction activities. He has been an
extremely valuable addition to the project team, monitoring the schedule progress and quality
control of the contractor, reviewing and negotiating change order amounts, coordinating the
activities of the design team, contractor, and KIBSD, and providing project updates to the
Assembly and Board of Education.
Staff is recommending these changes be accepted and this change order be approved.
Wilson Engineering has provided a very valuable service to the Borough, and ensured that
the largest capital project in KIB history has proceeded smoothly so far. Assuming this
change order is approved it is Staffs intention to request approval of another change order at
the end of the year to cover project management expenses for 2015.
RECOMMENDED MOTION:
Move to authorize the Manager to execute Change Order No. 2 Amending Contract No.
FY2013-17 with Wilson Engineering, Inc. of Juneau, Alaska for Project Management Services
in an amount not to exceed $320,830.
Kodiak Island Borough
Page 42 of 108
Approval of Change Order No. 2 Amending Contract No. FY2013-...
AGENDA ITEM #13.A.1.
KODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER
710 MILL BAY ROAD
KODIAK,ALASKA 99615 Contract No. 2013-17 Change Order No. 2
Project Name,Number&Location Amount of Contract&Change Order
Kodiak High School Addition&Renovation Original Contract $326,650.00
460-533 452-150 10021.1813
Previous Changes $ 0.00
Contractor This Change $320,830.00
Wilson Engineering. Inc.
Adjusted Contract $647,480.00
Description of Change Cost
Per section 2.1 Option for Renewal,this change order will provide for renewal of $ 320,830.00 NTE
this contract for the period January 1,2014 through December 31,2014,by
making the following revisions:
I) Modify section 2.0 to extend Term of Agreement to December 31,2014
2) Modify section 3.2 Hourly billing rates to read as follows:
3.2 Hourly billing rates.The following hourly billing rates will apply to
the Contractor's key personnel:
Jeff Wilson $150
Bruce Walter $123.25 for all hours up to and including 200 in a
calendar month
Bruce Walter $138.25 for all hours exceeding 200 in a calendar
month
Mike Greene $125
3) Modify section 3.3(a)Housing by deleting"$1,600"and inserting
"$1,900"
4) Delete section 3.3(d)Travel.
5) All other terms and conditions will still apply.
This change order will be charged on a time and materials not to exceed basis.
The time provided for completion of the contract is(Fil unchanged)( increased)( decreased)by 365 calendar days. This
document shall become an amendment to f
ot the contract and all provisions of contract will apply thereto. (�
Accepted By: L _< 'C� fTimsoA) £'h1 C,/ a-ELLtNC7 Date 1 —
Contractors, presentative
Recommended: Date
Engineering/Facilities Director Finance Director
Approved By: Attest: Date
Manager(Tess Than 5/0.000—Tom/ Borough Clerk
for all change orders on this contract)
Revised by MIS 06t/4/06
Page 43 of 108
Approval of Change Order No. 2 Amending Contract No. FY2013-...
AGENDA ITEM #13.A.1.
WILSON ENGINEERING INC.
175 South Franklin Street,Suite 300,Juneau,Alaska 99801
(907)586-2100,FAX(907)463-4193,email:jwilson@wileng.net
March 28, 2014
Matt Gantlet, Project Manager
Kodiak Island Borough
Engineering&Facilities Department
Kodiak Island Borough
710 Mill Bay Road
Kodiak,AK 99615
Re: KIB High School Addition&Renovation 2014 Project Management Services
Fee Proposal No.3 R2
Schedule of Work: March 1,2014—December 31.2014(approximately 44 weeks). Wilson
Engineering will provide Bruce Walter for Project Management of the new Kodiak Island
Borough High School Addition and Renovation. All work will be completed on a time and
material basis, based upon a 50 hour work week($123.25/hr). Approved work over 200
hrs/month will be charged at an overtime rate of 1.125% of the standard hourly rate
($138.25/hr). Wilson Engineering will supply and provide for all required computers, cell
phones, cameras, etc. for the Project Manager. KID will provide office space and
accessory office equipment, copy machines, desks, tables, land line phones, internet WIFI,
etc. Bruce will provide his car for transportation. KIB will provide/pay for 10 R/T flights to
Kodiak-Juneau. Approved reimbursable expenses will be billed at actual cost+ 10%O/P,
e.g.—per diem, housing allowance, required supplies,etc. $271,150(44x50x123.25
1. Project Management and expenses(Kodiak)
March 1,2014—December 31,2014(44 weeks @ 50 hrs/wk)
Bruce Walter-44 wks x 50/hrs/wk x$123.25/hr= $271,150.00
Mike Greene,AIA—40 hrs x$125/hr= $ 5,000.00
Jeffrey Wilson, P.E.—80 hrs x$150/hr= $ 12.000.00
Subtotal $ 288,150.00
2. Office supplies,cell phone,software,etc., 10 months x$100/month= $ 1,000.00
3. Reimbursable Expenses:Actual Cost+ 10%
Housing Allowance: $1,900/month x 10 months= $ 19,000.00
Per Diem:$35/day(28/days/month x 10 months)= $ 9.800.00
Subtotal $ 28,800.00
10%O/P S 2 880 00
Subtotal $ 31,680.00
4. proiect Total
Wilson Engineering T&M NTE TOTAL $ 320,830.00
Wilson gi dd
�//
fey Wilson, P.E.
President
Page 44 of 108
Approval of Change Order No. 2 Amending Contract No. FY2013-...
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m ^ GROW a Project No.10021
Z k��.-,ey�'�+F April 1,2014
P —
N A B C D
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dLine Item Description Current Budget LTD Expenses Obligated Remaining 1
(p 460-533-10021-1 CM BY CONSULTANT $ 1,335.155.00 $ 514,953.10 $ 137,423.60 l$ 682,778.30
460-533-10021-3 Site Investigation $ - $ 5,929.50 $ - $ _(5,929.50)
I460-533-10021-4 DESIGN SERVICES I$ 6,739,369 00 I$ 5,292,708.14 I$ 1,331,388.86$ 115,272.00 ,n j —_
Z 1460-533-10021-4B Design j g 1.$_ _ i g "1_1$. - I
j 460-533-10021-5 Construction $ 66757,750.00 , , . I , . $ 2,483,312.31I
TI IV 460-533-10021-5A CONSTRUCTION SERVICES $ - $ - $ - $ -O_
9') 1460-533-10021-6 EQUIPMENT $ 2,000,000.00 I $ 48,136.99 $ 58686.05 $ 1,365,376.96
• 1460-533-10021-7 DISTRICTADMIN OVERHEAD !
__ _`____ $ 1,300,000.00�y$ 657,711 66 $ - $ 642,288.34 i
I I
460-533-10021-7A Category not used $ - I $ - I$ - $ -
460-533-10021-8 Percent for Art $ 667,578.00 $ 135,319.05 $ 455,558.67 $ 76,700,28
DISTRICT ADMIN OVERHEAD MULTIPLE
460-533-452.170-7A.T GRANTS-PM TELEPHONE I$ - $ __ - $ - I $ -
1460-533-452.190-9 (CONTINGENCY __ v_ ,$ 1,679,157.00 I$ $ 1$ 1,679,157.00_
=f
jTotals ( ______ __ ._- -__._._ j$ 80,479,009.00 j$ 34,010,728.52 ($ 39,429,324,79 $ 7,038,955.69 1
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AGENDA ITEM #13.A.1.
C -ac+-ao13-11
Professional Services Agreement with
Wilson Engineering,Inc.
for Project Management and Related Services
This AGREEMENT,made and entered into this 8th day of February,2013 by and between the
KODIAK ISLAND BOROUGH, organized under the laws of the State of Alaska, hereinafter
referred to as the "Borough" and Wilson Engineering, Inc., a corporation authorized to do
business in Alaska, with offices located at 175 South Franklin Street,Suite 300,Juneau,AK
99801,hereinafter referred to as the"Contractor."
W11'NESSETH
WHEREAS,the Borough wishes to enter into a contract with an independent contractor
to provide project management and other services for the Kodiak High School Addition and
Renovation project in Kodiak,Alaska;and
WHEREAS, in response to ❑ request for qualifications, Wilson Engineering, Inc.
submitted a proposal asserting it is qualified to perform these services and able to do so in a
timely manner;
NOW,THEREFORE,in consideration of the mutual promises and covenants contained
herein,the parties agree as follows:
1.0 DEFINITIONS
1.1 "Agreement"shall mean this Professional Services Agreement,including:
Exhibit A—Project Manager Scope of Work
Exhibit B—Wilson Engineering,Inc.proposal dated October 31,2012
Exhibit C—Borough's Request for Qualifications dated October 10,2012
1.2 "Change Order" is an addition to, or reduction of, or other revision approved by
the Borough in the scope, complexity, character, or duration of the services or
other provisions of this Agreement.
1.3 "Borough"shall all mean the Kodiak Island Borough,Alaska.
1.4 "Contracting Officer"shall mean Borough Manager,and include any successor or
authorized representative.
1.5 "Project"shall mean the Kodiak High School Addition and Renovation in Kodiak,
Alaska, as further described in the Borough's request for qualifications issued
October 10,2012.
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2.0 TERM OF AGREEMENT. This Agreement shall take effect upon execution. This
Agreement shall remain in full force and effect from February 8,2013 through December
31,2013.
2.1 Option for Renewal. The Borough and Contractor may agree to renew this
Agreement for additional time periods as agreed by both panics after the
expiration on December 31, 2013. Section 3.0 Fees will be negotiated by the
Borough and Contractor for each renewal period. All other terms and conditions
will still apply.
2.2 Amendments. This Agreement may be amended only in writing and upon
compliance with all applicable statutes,ordinances,and regulations.
3.0 FEES.
3.1 Project management services. For project management services described in 4.0
Scope of Services,the Borough will compensate the Contractor an amount not to
exceed $326,650 for the period from February 8, 2013 through December 31,
2013.
3.2 Hourly billing rates. The following hourly billing rates will apply to the
Contractor's key personnel:
Jeff Wilson 5150
Bruce Walter S 120 for all hours up to and including fifty(50)in a calendar week
Bruce Walter S135 for all hours exceeding fitly(50)in a calendar week
Mike Greene S125
3.3 Reimbursable expenses.
3.3(a) Housing. Housing expense will be based on a rate of $1,600 plus
applicable markup for taxes. Housing expense will be reimbursed based
on actual cost.
3.3(b) Per Diem. Per diem will be reimbursed at a rate of$35 per employee for
each calendar day that an employee of the Contractor is present in Kodiak.
3.3(e) Air Transportation, office supplies, software, etc. For approved
reimbursable expenses the compensation shall be the expenses incurred by
the Contractor.
3.3(d) Travel. For travel to or from Kodiak for the purposes of work on the
Project, Contractor will be paid eight(8)hours per one-way trip,plus one
day per diem.
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3.3(c) Markup. Approved reimbursable expenses will be reimbursed plus ten
percent(10%)of the expenses incurred.
3.4 Payments. Unless otherwise agreed,payment for services shall be made monthly
based on actual hours worked and reimbursable expenses from the previous
month. Requests from payment will be accompanied by detailed timesheets,
receipts and other backup as required by the Borough,as well as a detailed project
progress report,showing:
I. Work completed fix the period
2. Project schedule status
3. Submittal schedule and status report, including a summary of remaining
and outstanding submittals
4. Request for information and change order reports
5. Tests and inspection reports
6. Status report of nonconforming and rejected work
7. Daily logs
8. Summary of general contractor.s Applications for Payment
9. Cumulative total of the Cost of the Work to date, and cash flow and
forecast reports as necessary
4.0 SCOPE OF SERVICES. The Borough and Contractor have agreed upon a scope of
work to provide construction project management as specifically described in Exhibit A,
Scope of Work, Exhibit B, Contractor's Proposal, and Exhibit C, Request for
Qualift cations.
This Scope of Services can only be changed in writing pursuant to Section 26.0 of this
Agreement.
5.0 SCHEDULE FOR COMPLETION. Reserved.
6.0 PERSONNEL/ORGANIZATION
6.1 Key Personnel. Work and services provided by the Contractor will be performed
by:
Jeff Wilson
Bruce Walter
Mike Greene
6.2 Changes in Key Personnel. The Contractor shall give the Borough reasonable
advance notice of any necessary substitution or change of key personnel and shall
submit justification therefore in sufficient detail to permit the Borough to evaluate
the impact of such substitution on this Agreement. No substitutions or other
changes shall be made without the written consent of the Borough.
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7.0 STANDARD OF PERFORMANCE. The Contractor agrees to provide all required
professional services to complete the project and any additions or changes thereto. The
Contractor accepts the relationship of trust and confidence established between it and the
Borough by this Agreement. The Contractor covenants with the Borough to furnish its
best skill and judgment, and to further the interest of the Borough at all times through
efficient business administration and management. The Contractor shall provide all
services in a competent manner. It is understood that some of the services to be rendered
hereunder required professional judgment and skill. In those cases,the Contractor agrees
to adhere to the standards of the applicable profession.
8.0 TIMELINESS OF PERFORMANCE. Time is of the essence in this Agreement.
Contractor's failure to meet any such deadlines or required performance may adversely
imperil other contractual obligations of the Borough.
9.0 COMPLIANCE WITH LAWS. The Contractor shall be familiar with and at all times
comply with and observe all applicable federal, state and local laws, ordinances, rules,
regulations, and executive orders, all applicable safety orders, all orders or decrees of
administrative agencies,courts,or other legally constituted authorities having jurisdiction
or authority over the Contractor,the Borough,or the service which may be in effect now
or during performance of the services.
10.0 INDEMNITY. The Contractor shall indemnify, defend, and hold harmless the Borough
from and against any claim of,or liability for,negligent acts,errors,and omissions of the
Contractor under this agreement,including attorney fees and costs. The consultant is not
required to indemnify, defend, or hold harmless the Borough for a claim of, or liability
for, the independent negligent acts, errors, and omissions of the Borough. If there is a
claim of,or liability for,a joint negligent act,error,or omission of the Contractor and the
Borough, the indemnification, defense, and hold harmless obligation of the Contractor,
and liability of the parties, shall be apportioned on a comparative fault basis. In this
provision, "Contractor" and "Borough" include the employees, agents, and contractors
who are directly responsible, respectively, to each. In this provision, "independent
negligent acts,errors, and omissions of the Borough"means negligence other than in the
Borough's selection, administration, monitoring, or controlling of the Contractor, or in
approving or accepting the Contractor's work or the Contractor's subcontractors.
11.0 INSURANCE. The Contractor understands that no Borough insurance coverage,
including Workers' Compensation, is extended to the Contractor while completing the
services described in this Agreement.
11.1 The Contractor shall maintain the following policies of insurance with the
specified minimum coverages and limits in force at all times during the performance of
the Contract:
1. Workers' Compensation: As required by AS 23.30.045, for all employees of the
Contractor engaged in work under this Contract. The Contractor shall be
responsible for Workers' Compensation Insurance for any subcontractor who
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performs work under this Contract. The coverage shall include:
a. Waiver of subrogation against the Borough;
b. Employer's Liability Protection at$500,000 each accident/each employee
and$500,000 policy limit;
c. United States Longshore and Harbor Workers' Act Endorsement,
whenever the work involves activity over or about navigable water;and
d. Maritime Employer's Liability (Jones Act) Endorsement with a minimum
limit of$1,000,000, whenever the work involves activity from or on a
vessel on navigable water.
2. Commercial General Liability: on an occurrence policy form covering all
operations with combined single limits not less than:
a. $1,000,000 Each Occurrence;
b. $1,000,000 Personal Injury;
c. $2,000,000 General Aggregate;and
d. $2,000,000 Products-Completed Operations Aggregate.
3. Automobile Liability: covering all vehicles used in Contract work,with combined
single limits not less than$1,000,000 each occurrence.
4. Umbrella Coverage: for Contract amounts over $5,000,000 not less than
$5,000,000 umbrella or excess liability. Umbrella or excess policy shall include
products liability completed operations coverage and may be subject to
$5,000,000 aggregate limits. Further, the umbrella or excess policy shall contain
a clause stating that it takes effect(drops down)in the event the primary limits are
impaired or exhausted.
11.2 These insurance policies and any extension or renewals thereof must contain the
following provisions or endorsements:
a. Borough is an additional insured thereunder as respects liability arising out of
or from the work performed by Contractor of Borough.
b. Borough will be given thirty(30)days prior notice of cancellation or material
alteration of any of the insurance policies specified in the certificate.
c. Insurer waives all rights of subrogation against Borough and its employees or
elected officials.
d. The insurance coverage is primary to any comparable liability insurance
carried by the Borough.
Upon request, Contractor shall permit the Borough to examine any of the insurance
policies specified herein. Any deductihles or exclusions in coverage will be assumed by
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the Contractor,for account of,and at the sole risk of the Contractor.
12.0 GOVERNING LAW. The laws of Alaska will determine the interpretation,
performance and enforcement of this Agreement.
13.0 OWNERSHIP OF WORK PRODUCTS. Payment to the Contractor for services
hereunder include full compensation for all work products and other materials produced
by the Contractor and its subcontractors pertaining to this Agreement.
The originals of all material prepared or developed by the Contractor or its employees,
agents, or representatives hereunder, including documents, drawings, designs,
calculations, maps, sketches, notes, reports, data, models, computer tapes, and samples
shall become the property of the Borough when prepared, whether delivered or not, and
shall, together with any materials furnished the Contractor and its employees, agents,or
representatives by the Borough hereunder,be delivered to the Borough upon request and,
upon termination or completion of this Agreement. Materials previously created and
copyrighted by the Contractor included in this project will remain property of the
Contractor. Copies will be made available to the Borough upon request. Materials
purchased from and copyrighted by third parties are not included in this provision.
t4.0 PATENTS,TRADEMARKS,AND COPYRIGHTS. The Contractor agrees to defend,
indemnify, and save the Borough harmless from and against any and all claims, costs,
royalties, damages and expenses of any kind of nature whatsoever (including attorneys'
fees) which may arise out of or result from or be reasonably incurred in contesting any
claim that the methods,processes,or acts employed by the Contractor or its employees in
connection with the performance of services hereunder infringes or contributes to the
infringement of any letter patent, trademark, or copyright. In case such methods,
processes, or acts are in suit held to constitute infringement and use is enjoined, the
Contractor,within reasonable time and at its own expense,will either secure a suspension
of the injunction by procuring for the Borough a license or otherwise, or replace such
method,process,etc.,with one of equal efficiency.
15.0 NON WAIVER. No failure of the Borough or Contractor to insist upon the strict perfor-
mance by the other of any of the terms of this Agreement or to exercise any right or
remedy herein conferred, shall constitute a waiver or relinquishment to any extent of its
rights to rely upon such terms or rights on any future occasion. Each and every term,
right,or remedy of this Agreement shall continue in full force and effect.
16.0 SAFETY/PERFORMANCE. The Contractor shall perform the work in a safe and
workmanlike manner. The Contractor shall comply with all federal and state statues,
ordinances, orders, rules, and regulations pertaining to the protection of workers and the
public from injury or damage, and shall take all other reasonable precautions to protect
workers and the public front injury or damage.
17.0 SUSPENSION OR TERMINATION.
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17.1 Fault Termination or Suspension. This Agreement may be terminated by either
party upon thirty(30) days written notice if the other party fails substantially to
perform in accordance with its terms. If the Borough terminates this Agreement it
will pay the Contractor a sum equal to the cost of the Contractor's time and
expenses completed prior to the notice of termination that can be substantiated by
the Contractor and the Borough, offset by any amounts owed to the Borough.
However,within the ten (10)day Notice of Intent to terminate the party in default
shall he given an opportunity to present a plan to correct its failure.
17.2 Convenience Suspension or Termination. The Borough may at any time
terminate or suspend this Agreement for any reason including its own needs or
convenience. In the event of a convenience termination or suspension for more
than six (6) months, the Contractor will be compensated for authorized services
and authorized expenditures performed to the date of receipt of written notice of
termination or suspension. No fee or other compensation for the uncompleted
portion of the services will be paid, except for already incurred indirect costs
which the Contractor can establish and which would have been compensated but
because of the termination or suspension would have to be absorbed by the
Contractor without further compensation.
17.3 Activities Subsequent to Receipt of Notice of Termination or Suspension.
Immediately upon receipt of a Notice of Termination or suspension and except as
otherwise directed by the Borough or its Representative,the Contractor shall:
a. stop work performed under this Agreement on the date and to the extent
specified in the Notice;and
b. transfer title to the Borough (to the extent that title has not already been
transferred) and deliver in the manner,at the times,and to the extent directed
by the Borough's representative,work in progress, completed work, supplies,
and other material produced as a part of, or acquired in respect of the
performance of the work terminated or suspended by the Notice.
18.0 EQUAL EMPLOYMENT OPPORTUNITY. The Contractor shall not discriminate
against any employee or applicant for employment because of race, religion, color,
national origin, or because of age, physical handicap, sex, marital status, change in
marital status,pregnancy,or parenthood when the reasonable demands of the position do
not require distinction on the basis of age,physical handicap,sex,marital status,changes
in marital status,pregnancy, or parenthood. The Contractor shall take affirmative action
required by law to ensure that applicants are employed and that employees are treated
during employment without regard to their race, color,religion, national origin,ancestry,
age,or marital status.
19.0 NO ASSIGNMENT OR DELEGATION. The Contractor may not assign, subcontract
or delegate this Agreement,or any part of it, or any right to any of the money to be paid
under it without written consent of the Contracting Officer.
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20.0 INDEPENDENT CONTRACTOR. The Contractor shall be an independent contractor
in the performance of the work under this Agreement, and shall not be an employee or
agent of the Borough.
21.0 PAYMENT OF TAXES. As a condition of performance of this Agreement, the
Contractor shall pay all federal,state and local taxes incurred by the Contractor and shall
require their payment by any other persons in the performance of this Agreement.
22.0 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully
govern the services performed by the Contractor. If any term, condition,or provision of
this Agreement is declared void or unenforceable, or limited in its application or effect,
such event shall not affect any other provisions hereof and all other provisions shall
remain fully enforceable.
23.0 ENTIRE AGREEMENT. This Agreement contains the entire agreement between the
parties as to the services to be rendered by the Contractor. All previous or concurrent
agreements, representations, warranties, promises, and conditions relating to the subject
matter of this Agreement are superseded by this Agreement.
24.0 COMPLETION OF WORK, 'PERM OF AGREEMENT. The Contractor shall
perform all work in a timely fashion, and in accordance with the schedules included in
this Agreement and Exhibits.
25.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement,if
not otherwise resolved by the parties, shall be in the appropriate Alaska State court in
Anchorage or Kodiak,Alaska.
26.0 CHANGES IN SCOPE OF WORK.
26.1 General. No claim for additional services not specifically provided in this
Agreement will be allowed,nor may the Contractor do any work or furnish any
materials not covered by the Agreement unless the work or material is ordered in
writing by the Contracting Officer.
26.2 Changes in Scope of Work. The Borough or its representative may, at any time,
by a written Change Order delivered to the Contractor,make changes to the scope
of work,or authorize additional work outside the scope of work.
26.3 Compensation to the Contractor. If any Change Order for which compensation is
allowed under this Article causes an increase or decrease in the estimated cost of,
or time required for, the performance of any part of the work under this
Agreement, or if such change otherwise affects other provisions of this
Agreement, an equitable adjustment will be negotiated. Such an adjustment may
be:
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a. in the estimated number of hours required to complete the work or;
b. in such other provisions of the Agreement as may be affected, and the
Agreement shall be modified in writing accordingly.
26.4 Any claim by the Contractor for adjustment under this section must be asserted
within fifteen (15) days from the day of receipt by the Contractor of the
notification of change; provided, however, that the Borough or its representative,
deciding that the facts justify such action, may receive and act upon any such
claim asserted at any time prior to final payment under this Agreement. Failure to
agree to any adjustment shall be a dispute within the meaning of Section 25.0 of
this Agreement.
27.0 LIMITATION OF FUNDS.
27.1 At no time will any provision of this Agreement make the Borough or its
representative liable for payment for performance of work under this Agreement
in excess of the amount that has been appropriated by the Borough Assembly and
obligated for expenditure for purposes of this Agreement.
27.2 Change orders issued pursuant to Section 26 of this Agreement shall not be
considered an authorization to the Contractor to exceed the amount allotted in the
absence of a statement in the change order, or other modification increasing the
amount allotted.
27.3 Nothing in this Section shall affect the right of the Borough under Section 17 to
terminate this Agreement.
28.0 PRIOR WORK. For the purposes of this Agreement, work done at the request of the
Borough or its representative before execution of this Agreement shall be deemed to be
work done after its execution and shall be subject to all the conditions contained herein.
29.0 NOTICES. Any notices, bills, invoices, or reports required by the Agreement shall be
sufficient if scat by the parties in the United States mail, postage paid, to the address
noted below:
Kodiak Island Borough Wilson Engineering, Inc.
Attn: Borough Manager Attn:Jeffrey W.Wilson,P.E.
710 Mill Bay Road,Room 125 175 South Franklin Street,Suite 300
Kodiak,Alaska 99615 Juneau,AK 99801
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IN WITNESS WHEREOF,the parties have executed this Agreement.
Kodiak island Boroughs Wilson Engineering,Inc.
11�c�"(pR»fa
By: Charles E. Cassidy Jr. By:le r- ilson,RE.
Title: Borough Manager Title:President
Date: Date: 2 // 3
ATTEST:
\s AND @O
Nov Javier,CM r G
�
Borough Clerk
Y °.Y 2
tiSh-A it 1°}
(Borough seal)
Page 10 al 10
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WILSON ENGINEERING INC.
175 South Franklin Street,Suite 300,Juneau,Alaska 99801
(907)586-2100,FAX(907)4634193,email:jwilson @wileng.net
January 22,2013
Mr.Woody Koning,Director
Engineering& Facilities Department
Kodiak Island Borough
710 Mill Bay Road
Kodiak,AK 99615
Re: KIR High School Addition&Renovation
Project Management Services
Fee Proposal No.2R4
Schedule of Work:January 1,2013—December 31,2013(approximately 52 weeks).
Wilson Engineering will provide Bruce Walter for Project Management of the new Kodiak
Island Borough High School Addition and Renovation. All work will be completed on a
time and material basis, based upon a 50 hour work week. Approved work over 50
hrs/wk (200 hrs/month) will be charged at an overtime rate of 1.125% of the standard
hourly rate. Wilson Engineering will supply and provide for all required computers, cell
phones, cameras, etc. for the Project Manager. KIB will provide office space and
accessory office equipment, copy machines, desks, tables, land line phones, Internet
WIFI, etc. Bruce will provide his car for transportation. KIB will provide per diem, P/T
transportation to Juneau,and housing(or an allowance).
The following is a projected time and material cost proposal based upon the
requirements of current plans, specifications, preliminary construction schedule and
discussions with KIB E&F Department Staff. Approved reimbursable expenses will be
billed at cost+10%.e.g.—transportation,required supplies,etc.Housing will be billed at
cost + markup for taxes. If additional support services are required or requested over
what is shown below,then the KIB and Wilson Engineering will negotiate additional fees.
1. February 8,2013—March 15,2013(Juneau)
Bruce Walter:Juneau PM Duties
40 hrs/week x 5 weeks x$120.00/hr= $ 24,000.00
Project startup, meetings,and reviews
Mike Greene,AIA—12 hrs x$125/hr= $ 1,500.00
Jeff Wilson,P.E.—32 hrs x$150/hr= $ 4,800.00
Subtotal $ 30,300.00
2. March 15,2013—March 31,2013(Relocate to Kodiak)
Relocate to Kodiak, Office startup, PM in Kodiak startup
Bruce Walter—12 days x 10 hrs x$120.00/hr= $ 14,400.00
Estimated Transportation costs
Ferry Car/personable effects= $ 1,200.00
Air Transportation= $ 1,000.00
Subtotal $ 16,600.00
3. Protect Management and expenses(Kodiak)
April 1,2013—December 31,2013(37 weeks @ 60 hrs/wk)
Bruce Walter—37 wks x 50/hrs/wk x$120.00/hr= $222,000.00
Mike Greene,AIA—60 hrs x$125/hr= $ 7,500.00
Jeff Wilson, P.E.—37 wks x 2 hrs/wk x$150/hr= $ 11,100.00
Subtotal $240,600.00
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January 22,2013
Mr.Woody Koning,Director
KIB HS PM Services-Fee Proposal No.2R4
Page 2 of 2
4. Reimbursable Expenses: Actual Cost+reimbursable taxes/10
Housing Allowance:$2,000/month x 10 months = $ 20,000.00
Per Diem:$35/day(March 15—December 31,2013)_ $ 10,150.00
Air Transportation:8 flights R/r Kodiak/Juneau x$1,000 ea.= $ 8,000.00
Office supplies,software,etc.,10 months x$100/month= $ 1,000.00
Subtotal $ 39,150.00
5. Project Total
Wilson Engineering T&M NTE TOTAL $326,650.00
Sincerely,
Wilson Engineering,1.
/or; .Wilson, P.E.
President
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Exhibit A
Project Manager Scope of Work
General Coordination
A. Provide administrative,management,and related services to coordinate scheduled
activities and responsibilities of the Kodiak Island Borough('Owner"),
Architect/Engineer("A/E"),and Construction Contractor in accordance with the latest
approved schedule,budget,and contract documents for the Kodiak High School Addition
and Renovation("Project').
B. Monitor and update e-Builder website to ensure all project documents are uploaded for
use by other Construction Team members.
C. Coordinate with the Construction Contractor,Owner and Kodiak Island Borough School
District("KIBSD")to make site accessible for other contract workers to coordinate work
of separate vendors. Administer,inspect,and make recommendations on the work of all
contracts.
Project Control.
A. Monitor the work of the Construction Contractor as required and coordinate such work
with the activities and responsibilities of the Construction Team with a goal to attain
completion of the Project at a cost not to exceed the project construction budget and to
attain Substantial Completion by the date stipulated in the project documents.
B. Monitor the services of the A/E in accordance with the Contract between the A/E and the
Owner without assuming direct responsibility for the work of the A/E,and monitor the
services of all special consultants in accordance with their respective agreements with
Owner without assuming direct responsibility for the work of such consultants reporting
any Contract performance issues to the Owner immediately.
C. Compile on-site organization of personnel and clearly define lines of authority in order to
effectuate the overall plans of the Construction Team.
D. Establish procedures for coordination among the Construction Team,Construction
Contractor and consultants with respect to all aspects of the Project,and implement such
procedures.
E. Schedule and conduct progress meetings,weekly at a minimum,at which time the
Owner,A/E,Construction Contractor,and consultants can-discuss jointly such matters as
procedures,progress,problems and scheduling.Track action items to ensure completion
by responsible party.
F. Provide regular monitoring of the Project Schedule as construction progresses; identify
potential and actual Construction Contract variances between scheduled and probable
completion dates,review the Construction Contract schedule for work not started or
incomplete and recommend to the Owner and Construction Contractor adjustments in the
Construction Contract schedule to conform with the probable Construction Contract
completion date and provide summary reports to the Owner.
G. Determine the adequacy of the Construction Contractor's personnel and equipment,and
the availability of materials and supplies to meet the Construction Contractor's schedule
in relation to the Project schedule.
H. Monitor Project Status and prepare contingency status reports as requested by the Owner
or monthly at a minimum.Track status of project changes and schedules.Meet bimonthly
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with Owner to update status.Monitor project schedule,cost issues and contingency
status.
1. Prepare summarized monthly project status reports for distribution to the assembly.
J. Monitor RFI process for timely issue resolution. Coordinate with A/E and Contractor,
directly as necessary to resolve RFI issues and report to Owner.
K. Communicate regularly with Alaska Department of Education and Early Development
(DEED)and ensure compliance with DEED documentation requirements.
Budgets and Cost Control
A. Prepare and update a Project Budget,as necessary for written approval by the Owner
upon completion of each construction phase,such budget to include updating and
reporting of all Project costs including,without limitation,construction,A/E fees,
fixtures,furnishings and equipment,special inspectors,consultants and contractors
B. Assist with maintaining project cost accounting records in a form as directed by KIB,and
provide regular budget reports to the Owner.e-Builder software system will be used for
all project processes and forms.
Scheduling
A. Develop Owner's critical path Project Schedule("Schedule")for the Owner's approval
that coordinates and integrates the Project Manager's services,the A/E's design and
phasing schedule,the work of other consultants and suppliers,and the Owner's activities
with the construction schedule.
B. Review the Contractor's schedule as is reasonably required but at least monthly to
incorporate all activities of the Project,including Owner's activities.
C. Maintain the Project Schedule,provide regular updates to the Owner,and upload the
latest available version of the e-Builder software program.
Construction Planning
A. Advise Owner of any tests and special inspections to be performed,as identified by the
A/E.Assist Owner in selecting testing laboratories and consultants,without assuming
direct responsibility for the work of such laboratories and consultants.Schedule any
required tests and special inspections that are not the responsibility of the Contractor,
based on Contractor input and project schedule,and arrange for delivery of test and
inspection reports to the Owner and Architect.
Furniture,Fixtures and Equipment
A. Consult with the NE and KIBSD to make recommendations to the Owner on the
acquisition schedule for fixtures,furniture and equipment,and coordinate the Owner's or
Contractor's purchase and installation of such items as may be required to meet the
project budget and the project time schedule.
Moving
A. Coordinate all end user relocations,including without limitation,people,functions,
services,utilities,fixtures,furnishings and equipment,necessary to accomplish the
Project in accordance with the project time schedule.
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Change Orders
A. Administer the preparation,review and processing of Change Orders and recommend
necessary or desirable Change Orders for Owner's approval and assist in negotiating
Change Orders prior to submittal of same to the Owner for final approval.
Change Management
A. Manage changes to contract scope,cost,and time.Oversee resolution of all change
proposals with Owner's approval.Keep Owner informed of all issues.
Construction Contractors
A. Administer a procedure provided by Owner for the review,approval and processing of
pay requests by Construction Contractor,
D. Maintain strict oversight of variances in performance of the Construction Contract.
C. Make recommendations in writing to the Owner regarding Construction Contract default
or Construction Contract modifications.
Permits
A. Assist the A/E in obtaining all required building permits and special permits for
permanent improvements,which does not include those permits normally required to be
obtained by the various Construction Contractors,such as permits for inspection,
temporary facilities,etc.
Special Consultants
A. Assist the Owner in selecting and retaining professional services not otherwise described
in this Agreement for the Project,and coordinate these services at the Owner's request in
order to meet the Schedule,without,however,assuming direct responsibility for the work
of these consultants.
Review of Work and Safety
A. Review the work of Construction Contractor for defects and deficiencies in the work and
schedule as specified in the Construction Contract Documents,on a regular and frequent
basis,and prior to any work being covered up which also requires observation by A/E or
applicable authorities prior to being covered up.Onsitc Observer will provide daily report
to assist Project Manager in this task.
Document Interpretation
A. The ATE shall be the interpreter of the design intent of the Construction Contract
Documents,subject to the terms and conditions of the agreement between the AlE and
the Owner. However,the Project Manager shall request such interpretations from the A/E
in writing,with Owner consent,from time to time in order to facilitate the Project
Managers accomplishment of its duties.
Shop Drawings and Submissions
A. In collaboration with the other members of the Construction Team,the Project Manager
shall administer the processing and A/E's approval of shop drawings and other
submissions.
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AGENDA ITEM #13.A.1.
Reports and Project Site Documents
A. The Project Manager shall maintain at the Project site(on e-Builder Enterprise database),
updated records of contracts,drawings,examples,purchases,materials,equipment,
maintenance and operating manuals and instructions,and other construction related
documents,including all changes and revisions;obtain data from Construction Contractor
and maintain a current set of record drawings and project manual.
As-Built Drawings
A. The Project Manager shall monitor the Construction Contractor's production of as-built
construction records and shall monitor the production of final,as-built Record Project
drawings by the A/E for delivery to the Owner as may be required.
Substantial Completion of Work by Construction Contractor
A. Upon notification by Construction Contractor,the appropriate members of the
Construction Team(at a minimum,the Construction Contractor giving such notice,the
A/E or consultant responsible for the design of the Work which is the subject of the
notice,the Project Manager,and the Owner)shall make a walkthrough inspection in
order to determine whether there is Substantial Completion of said Construction
Contractor's Work.A list of unacceptable items shall be prepared by the Project Manager
and presented to the Construction Contractor for resolution.
Substantial Completion of Project
A. Upon notification by the Project Manager,the appropriate members of the Construction
Team(Owner,Project Manager,Construction Contractor,A/E,etc.)shall make a walk-
through inspection in order to determine whether there is Substantial Completion of all
Construction Contractor's Work. A list of unacceptable items shall be prepared by the
Project Manager and given to the Construction Contractor for resolution.
Punch List Preparation
A. The Project Manager shall determine when area or system is ready to inspect subsequent
to Construction Contractors request for inspection and coordinate preparation of the
punch list.The Project Manager shall interpret contract requirements to determine
suitability of items noted on punch list and participate in punch list process.The Owner
will be advised of punch list status,as it will directly relate to occupancy schedule.
Punch List Resolution
A. The Project Manager coordinates entire punch list process and tracks all punch list items
through to resolution.Documentation will be provided to the Owner showing punch list
resolution.Meetings will be scheduled and facilitated by the Project Manager with
Contractor to resolve punch list issues and solutions to disputed punch list items will be
coordinated.
Start-Up
A. With the Owner's operation's personnel and consultants,if needed,in attendance at a
time and date acceptable to both Parties,the Project Manager shall coordinate and
eng,iofs
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AGENDA ITEM #13.A.1.
supervise the inspection of utilities,operations'systems and equipment for readiness,and
assist Owner in start-up and testing of such utilities,systems and equipment by the
appropriate Construction Contractor.
Commissioning
A. Ensure compliance with contract which includes commissioning of all Contractor-
provided equipment and validate Owner equipment when necessary.Arrange and
facilitate commissioning and contract close-out workshops.Coordinate commissioning
efforts for User Groups and Owner provided equipment.
B. Participates in commissioning efforts,including inspections and system start-up reviews.
Final Completion
A. After receiving Owner's consent,the Project Manager shall establish the date of final
completion for the Project and provide written notice to the other members of the
Construction Team that the Project is ready for final inspection and walk-through;secure
and transmit to the Owner,after final walkthrough and final acceptance by the Owner,
required guarantees,affidavits,releases,bonds and waivers;and,after final walk-through
and final acceptance by the Owner,turn over to the Owner all keys,manuals,record
drawings and surplus materials and supplies.
B. Facilitate development of contract documents and submittals into Building Information
Modeling(BIM)program.
Warranty
A. The Project Manager shall collect and deliver to the Owner,in hardback hinders,all
written warranties or guarantees specified in the Construction Contract Documents,prior
to Final Completion.
Warranty Review
A. The Project Manager shall also perform a thorough warranty review of the Project shortly
before the one year anniversary of the date of Substantial Completion.As a result of this
review,the Project Manager shall prepare a list of items needing correction.The Project
Manager shall submit the list to the Owner as information and to the Construction
Contractor for resolution and then actively pursue resolution of the items on the
corrective action list.
rages ors
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AGENDA ITEM #13.A.1.
KI-IS ADDITION&RENOVATION Request for Qualifications
PROJECT MANAGEMENT SERVICES Professional Services
KODIAK HIGH SCHOOL ADDITION AND RENOVATION
PROJECT MANAGEMENT SERVICES
Introduction
Kodiak Island Borough(KIB)Engineering and Facilities Department is soliciting for
proposals to deliver project management sen'ices for the preconstruction and
construction phase of the Kodiak Nigh School Addition and Renovation Project.
KIB is currently in the design phase of approximately 111,000 sf of new addition and
renovation of approximately 59,000 sf of existing high school facilities.
The scope of this proposal will include the following. Refer to Attachment A
"SCOPE OF SERVICES"for detailed description of work.
1. Review project schedule with Owner,Construction Manager/General
Contractor(Contractor)and AE for consensus.
2. Field verification of existing project conditions.
3. Management of material sampling and testing for code required special
inspections.
4. Management of owner representative during site civil construction.
S. Review of the Coordination&Constructablhg Review document that was
prepared by others.
6. Reviewing contractors pay estimates.
7. Coordination of project reviews with regulatory agencies as necessary.
"Review daily field reports by others,and conduct additional site
observations as required to maintain a working understanding of the status
of the project at all times. Coordinate formal inspections prior to covering
walls and ceilings and at the time of substantial completion and final
completion. Coordinate quality assurance and control reviews with the AE
and commissioning agent to insure the Owner receives what is being
procured under the terms of the project
8. Ensuring accurate"As-Constructed"or"As-built"documents are delivered
to the Design Finn(s)from the contractor.
9. Preparation of monthly project status reports including budget and schedule
summaries and details.
10. Issuance of notices on project activities that may impact operations of the
Kodiak Island Borough and School District operations and their facilities.
11. Prepare and process Owner's purchase requisitions.
12. Coordinate all project correspondence and other professional services as
may he necessary to address specific project needs
13.Make recommendations to KIS regarding proposed changes in schedule,
scope or cost of the work.
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AGENDA ITEM #13.A.1.
KIIS ADDITION&RENOVATION Request for Qualifications
PROJECT MANAGEMENT SERVICES Professional Services
The agencies involved in this project include the following:
Kodiak Island Borough(MB):The regional government and the owner of the
school facilities and real property upon which the facilities are built.For the
purposes of this project,the KIN will select and administer project management
services and a construction contractor in accordance with the KIB Code of
Ordinances.
Kodiak Island Borough Engineering and Facilities(EF)Department
The Borough's Engineering and Facilities Department oversees the construction and
maintenance of the KIN facilities and will administer this contract.
Kodiak Island Borough Architectural/Engineering Review Board(AFB)
The(AFB)is a standing advisory board of the KIB that is empowered to review all
architectural and engineering proposals and design drawings for Borough owned
buildings and publicly funded projects,evaluate and propose improvements to
specifications and drawings.,
Kodiak Island Borough School District(KIBSD)
KIBSD operates and maintains school facilities and is responsible for the public
educational program within the boundaries of the KIB as required under State of
Alaska Statutes. KIBSD is additionally responsible for development and preparation
of Education Specifications.
State of Alaska Department of Education and Early Development(DEED).
This project is partially reimbursed by funds provided by the State of Alaska DEED.
The Project Agreement between DEED and the KIB which specifies submittal
requirements,required approvals and applicable statutes,regulations,standards and
guidelines are part of this project.
II. Community Profile
The Kodiak Island Borough is the general government unit for the archipelago
known as Kodiak. The Borough extends over 180 riles by 70 miles with a total land
area of approximately 5000 square piles and encompasses approximately 200 islands.
In 1989,additional lands were annexed on die Alaska Peninsula from Cape Douglas
to\C'ide Bay.
Moderate seasons,cloudy skies,and moderately heavy precipitation characterize
climatic conditions at this maritime location. Average yearly rainfall is 70 inches with
an average of 77.5 inches of snowfall. Wind avenges 10 knots with gusts as high as
100 knots.
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AGENDA ITEM #13.A.1.
MIS ADDITION&RENOVATION Request for Qualifications
PROJECT MANAGEMENT SERVICES Professional Services
Kodiak is located in a high seismic risk area.Earthquakes pose a threat to the
community's infrastructure,including Kodiak's public school facilities.These
buildings serve to house Kodiak's youth,but also act as community buildings and
evacuation shelters.
III. Funding
The project is funded through voter-approved general obligation bonds and Stare of
Alaska Legislative Grants.Seventy percent of the bond amount will be reimbursed
by the State of Alaska.The total project budget including design,administration,
construction,and management may not exceed$80,479,009.The project scope may
not be expanded beyond that permitted under ASI 4.11.100(j).
IV. Qualifications Required
Successful proposers and sub-consultants shall be licensed in the state of Alaska to
perform all aspects of the work proposed. KIB desires a professional project
management team with a proven successful track record.Management experience
specializing in secondary'educational facilities and regional experience is preferred.
V. Project Schedule
It is expected that a construction contract will be awarded in the fall of 2012 and the
contractor will break ground in the spring of 2013 and be phased over a two or three
year construction period.Phased scheduling will include provisions for on-going
high school program on the site.
VI. Evaluation&Selection Criteria
The selecdon of a firm for award of the contract will be made by the KIB's review
committee,which will evaluate,score,and rank the responses to this solicitation.
Responses will be evaluated on the basis of the advantages and disadvantages to KIB
using the criteria set forth below.
Proposal
Highest scoring proposals will be organized in order according to the weighted
sections below:
Firm Qualifications and Experience: Weight 40%
A. Provide detailed information on projects of similar scope executed by your firm
within the past ten years. Include
• Project name and address
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AGENDA ITEM #13.A.1.
MIS ADDITION& RENOVATION Request for Qualifications
PROJECT MANAGEMENT SERVICES Professional Services
• Contact information of the owner's representative to be contacted regarding
your firms performance(Note that references will be contacted)
• Construction cost plus total value of change orders
• Completion date
• Project description(no more than 100 words)
• Special notes(i.e.sustainability elements,extent of BIM used,extraordinary
challenges,creative design features,etc.)
B. Describe project management team's experience with secondary public school
renovations,additions,and phased construction projects.
C. Discussion of other projects completed that would qualify the firm for this
particular project,such as regional experience.
D. Description of why the firm may be particularly qualified to be selected for this
project.
E. Discussion of the firm's experience in working with educational facility projects
funded by the State of Alaska through the Department of Education and Early
Development program.
Management Plan: Weight 15%
A. Discussion of proposed management plan for this project. Provide a table or
chart that shows organizational structure,chain of supervision,decision
authority,communications,and a summary quality assurance plan.
B. Description of the firm's approach to the project and at a summary level,the
steps seen as an integral part of successfully guiding the KIB through this
process.
C. Description of the roles of the team members and communication strategy
with both the client and sub-consultants.
D. Description of the approach to this project and how costs are intended to be
controlled(luring construction as a result of this approach.
Proposed Project Team: Weight 30%
A. Provision of the professional qualifications and experiences of the proposed
project team members. Discussion of demonstrated expertise in working as
a team on recent projects.Use of local expertise is encouraged in order to
minimize project costs,
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AGENDA ITEM #13.A.1.
KHS ADDITION&RENOVATION Request for Qualifications
PROJECT MANAGEMENT SERVICES Professional Services
B. A response prepared specifically for this proposal is required. Marketing
resumes often include non-relevant information which may detract from the
evaluation of the proposal. lists of projects arc not useful. A focus on the
individuals'specific duties and responsibilities and how project experience is
relevant to the proposed project is preferred.
C. A list of at least three references(contact persons and telephone numbers)
for each person proposed.
Workload and Resources: Weight 10%
Discussion of both current and potential projects the firm is contemplating as
well as the adequacy of staff to perform the proposed work in the proposed
timeframe.
Proposal: Weight 5%
Provide content relevant to this project as described.Note that lengthy
descriptions of vaguely related projects are discouraged.Detailed concise
language is preferred.Active links to online resources are encouraged.
VII. Interviews and Selection
Those firms short listed may be asked to provide a detailed live presentation to the
selectors committee in Kodiak at the proposers own expense.Proposers will be
notified in writing of the interview requirements,date,tine,location,and amount
of time allowed for an interview/presentation and question and answer period.
The selection process for this RPQ will be`qualifications based"where price is not
an evaluation criterion.There shall be no discussion of price in either the initial
response or in the interview.The proposers will be ranked in numerical order.The
top proposer will be required to submit a detailed fee proposal and task schedule
that will he negotiated with Borough staff.If an agreement cannot be reached to the
satisfaction of the Borough,negotiations with that proposer will cease and the
procedure will be repeated with the next highest rated proposer until an agreement
is reached,which is determined to be iu the best interest of the Borough or until the
process is terminated.
VIII. Proposal Format
Proposals should not exceed fifteen pages(8.5x11)double sided and stapled,
exclusive of appendix,cover page,letter of transmittal and table of contents.Bulky
bindings such as three-ring binders are discouraged.Provide ten hard copies plus one
copy in electronic PDF format on a storage device accessible by a standard Windows
based USE port.(Adobe Acrobat Reader version 8.0 or later).
Pages or 1G
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AGENDA ITEM #13.A.1.
KISS ADDITION&RENOVATION Request for Qualifications
PROJECT MANAGEMENT SERVICES Professional Services
Label proposals"Kodiak I ligh School Addition and Renovation Project
Management Services"and submit to:
Office of the Borough Manager
Room 125
Kodiak Island Borough
710 Mill Bay Road
Kodiak,Alaska 99615
Proposals should be organized according to the following outline:
A. Letter of Transmittal:
A letter of transmittal shall include the following:
A. The proposer's name and address;
B. Statement that indicates the proposal is valid For at least 90 days from
the proposal submission deadline;
C. Statement that indicates the proposer's willingness to perform the
services described in this RFQ;
D. A statement that all staff and other resources which are required to
perform the services described in this RFQ will be made available by
the organization over the life of the anticipated contract;
E. Statement that the signatory has authority to bind the proposer;and
F. Signature of authorized individual.
B. Proposal Response:
A. Table of Contents
B. Firm Qualifications and Experience
C. Management Plan
D. Proposed Project Team
E. Workload and Resources
IX. Administrative Information
A. Contact Person: Any information required or questions regarding this RFQ
should be addressed to the KI13 Engineering and Facilities office:
Woody Koran-1g,Director
Engineering&Facilities Department
Kodiak Island Borough
710 Mill Bay Road
Kodiak,Alaska 99615-6398
Phone:(907)486-9343
Fax:(907)486-9347
Page Gals
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AGENDA ITEM #13.A.1.
KITS ADDITION&RENOVATION Request lot Qualifications
PROJECT MANAGEMENT SERVICES Professional Services
B. Deadline for Receipt of Proposals: Proposals may be mailed or hand
delivered,as long as the proposals are physically received by the KIM no later
than 3:00 p.m.,local time(AK),October 31,2012. Faxed proposals are not
acceptable. Proposals received after the above proposal submission deadline will
not be considered and will be returned.
C. Proposers Review and Substantive Questions: Proposers should carefully
review this RFQ for errors,questionable or objectionable materials,and items
requiring clarification. Proposers shall put these comments and/or questions in
writing and submit them to jv'olfelnikodiakak.us Please submit questions at least
five(5)days before the due date of proposals. This%vdl allow time for an
addendum to the RFQ to be issued,if required,to all recipients of the initial
RFQ.
D. Addendum to the RFQ: KIB reserves the right to issue written addenda to
revise or clarify the RFQ,respond to questions,and/or extend or shorten the
due date of proposals.
E. Cancellation of the RFO: KIB retains the right to cancel the RFQ process if it
is in the K1B's best interest. KIM shall not be responsible for costs incurred by
proposers for proposal preparation.
F. Proposal Withdrawal of Correction: A proposal may be corrected or
withdrawn by a written request received prior to the deadline for receipt of
proposals.
G. Retention of Proposals: All proposals and other material submitted become
the KIM property and may be returned only at the KIB's option
H. Cost of Proposal Preparation: Any and all costs incurred by proposers in
preparing and submitting a proposal are the proposer's responsibility and shall
not be charged to KIB or reflected as an expense of the resulting contract.
I. Delivery of Proposals: ICIM assumes no responsibility or liability for the
transmission,delay,or delivery of proposals by either public or private carriers.
J. Media Announcements: Any and all media announcements pertaining to this
RFQ require the KIB's prior written approval.
K. Binding Contract: This RFQ does not obligate the KIM or the selected
proposer until a contract is signed and approved by all parties.
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•
AGENDA ITEM #13.A.1.
KHS ADDITION&RENOVATION Request for Qualifications
PROJECT MANAGEMENT SERVICES Professional Services
ATTACHEMENTA
SCOPE OF SERVICES
Project management services for the KITS Addition and Renovation project will include the
following responsibilities and activities-KW has adopted e-Builder as its construction
management tool.The successful Proposer will be responsible for acquiring c-Builder
licensing and training as needed at the Proposer's sole expense.
This project is being designed and modeled using BIM technology per AIA E202 Modeling
Protocol Exhibit Document. The successful Proposer will be fluent in BIM modeling at the
level required to administer this contract as approved by the Owner.
PRECONSTRUCTION PHASE SERVICES(COORDINATION,SCHEDULING,
BUDGETING,MANAGING THE DESIGN TEAM AND CONSTRUCTION
PLANNING)
General Coordination
A. Attend regular meetings with other members of the Construction Team during the
preconst ruction phase.
B. Provide recommendations to KIB regarding information from the other members
of the Construction Team on construction feasibility;availability of materials and
labor;time requirements for installation and construction;assignment of
responsibilities for safety precautions and programs,temporary Project facilities;
equipment,materials and services for common use of Construction Contractors:
factors related to cost,including costs of alternative designs or materials,and
possible economics;methods of verification for determining that the requirements
and assignment of responsibilities are included in the proposed Construction
Contract Documents,and any other matters necessary to accomplish the Project in
accordance with the schedule and project budget.
C. Monitor and update a decision tracking system in e-Builder format as acceptable to
Owner_
Scheduling
A. Develop Owner's critical path Project schedule("Schedule") for the other
Construction Team members'review and the Owner's approval that coordinates and
integrates the Project Manager's services,the Architect/Engineer's design and
phasing schedule,the work of other consultants and suppliers,and the Owner's
activities with the anticipated construction schedule.
B. Update the Schedule as is reasonably required but at least monthly to incorporate an
updated,detailed listing for all activities of the Project,including:required activity
sequences and durations; completion dates,Owner contract document package
review periods;Project building permits acquisition time requirements;Construction
Contract bid dates;processing of shop drawings and samples;a recommended
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AGENDA ITEM #13.A.1.
KHS ADDITION& RENOVATION Request for Qualifications
PROJECT MANAGEMENT SERVICES Professional Services
schedule for the Owner's purchase of materials and equipment requiring long lead
time procurement,and delivery dates of products requiting long lead time
procurement;and methods to expedite and coordinate delivery of these purchases.
C. Provide the necessary critical path schedule control with a goal to attain the
Substantial Completion of the Project on or before the date stipulated in the project
documents.
D. Maintain the Project Schedule and upload to the latest available version of the E
Builder software program..
Budgets
A. Obtain from Owner all Project service,materials and property costs and expenses
not known directly by the Project Manager,such costs to include,without limitation,
Owner's personnel costs,force account labor and special consultants.
B. Prepare and update a Project Budget,as necessary for written approval by the Owner
upon completion of each construction phase,such budget to include updating and
reporting of all Project costs including,without limitation,construction,
Architect/Engineer fees,fixtures,furnishings and equipment,special inspectors,
consultants and contractors and moving/relocation expenses.
C. At the completion of the Construction Contract Documents for any portion of the
Project,update and refine a comparison of actual and projected costs to the Project
Construction Budget and in the event such actual and projected costs exceed the
original Project Construction Budget,develop and implement reasonable strategies
to be approved by the Owner to reduce the costs projected to be incurred during all
phases of the Project.
Construction Planning
A. Identify for and recommend to the Owner the need for purchase of items requiring
extended delivery times("long lead items"),and expedite the procurement of such
items to ensure their delivery by the required dates.
B. Make recommendations to the Owner regarding the Construction Managers
proposed division of Construction Contract drawings and Project Manual to
facilitate the bidding and awarding of Construction Contracts,to allow fur phased
construction and to take into consideration such factors as time of performance,
availability of labor,overlapping trade jurisdictions,provisions for temporary job
office,lay down/storage,and other facilities as needed.
C. Review the Drawings and the Project Manual with the other numbers of the
Construction'Team to eliminate areas of conflict.
D. Develop Construction Contractor interest in the Project and assist the Owner in
accordance with local and statutory requirements,in taking competitive CM/GC
proposals;schedule pre-bid conference,and after review and analyses of the
proposals with the Owner and Architect/Engineer(s)make a recommendation to the
Owner for contract awards;
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AGENDA ITEM #13.A.1.
KM ADDITION&RENOVATION Request for Qualifications
PROJECT MANAGEMENT SERVICES Professional Services
E. Subsequent to the Owner's award of the Construction Contract obtain
information/documents(as described in the Project Manual)from the Construction
Contractor necessary for Owner's execution of the Construction Contract.
F. Advise Owner of any tests and special inspections to be performed,as identified by
the A/E.Assist Owner in selecting testing laboratories and consultants,without
assuming direct responsibility for the work of such laboratories and consultants.
Furniture,Fixtures and Equipment
A. Consult with the A/E and KIBSD(end user)to make recommendations to the
Owner on the acquisition schedule for fixtures,furniture and equipment,and
coordinate the Owners or Contractor's purchase and installation of such items as
may be required to meet the project budget and the project time schedule.
Project Management
A. Monitor the services of the Architect/Engineer in accordance with the Contract
between the Architect/Engineer and the Owner without assuming direct
responsibility for the work of the Architect/Engineer,and monitor the services of all
special consultants in accordance with their respective agreements with Owner
without assuming direct responsibility for the work of such consultants reporting any
Contract performance issues to the Owner immediately.
Moving
A. Coordinate of all end user relocations,including without limitation,people,
functions,services,utilities,fixtures,furnishings and equipment,necessary to
accomplish the Project in accordance with the project lime schedule.
CONSTRUCTION PHASE SERVICES(PROJECT CONTROL,CHANGE
MANAGEMENT,COMMISSIONING,CLOSEOUT)
Project Control.
A. Monitor the work of the Construction Contractor as required and coordinate such
work with the activities and responsibilities of the Construction Team with a goal to
attain completion of the Project at a cost not to exceed the project constntction
budget and to attain Substantial Completion by the date stipulated in the project
documents.
B. Compile on-site organization of personnel and clearly defined lines of authority in
order to effectuate the overall plans of the Construction Team.
C. Establish procedures for coordination among the Construction Team,Construction
Contractor and consultants with respect to all aspects of the Project,and implement
such procedures.
D. Schedule and conduct progress meetings,as required,at which time Construction
Contractors,consultants and the Construction'Team can discuss jointly such matters
as procedures,progress,problems and scheduling.
E. Provide regular monitoring of the Project Schedule as construction progresses',
identify potential and actual Construction Contract variances between scheduled and
probable completion dates,review the Construction Contract schedule for work not
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AGENDA ITEM #13.A.1.
KFI5 ADDITION&RENOVATION Request for Qualifications
PROJECT MANAGEMENT SERVICES Professional Services
started or incomplete and recommend to the Owner and Construction Contractor
adjustments in the Construction Contract schedule to conform with the probable
Construction Contract completion date and provide summary reports to the Owner.
F. Determine the adequacy of the Construction Contractor's personnel and equipment,
and the availability of materials and supplies to meet the Construction Contractor's
schedule in relation to the Project schedule.
G. Monitor Project Status and prepare contingency status reports as requested by the
Owner or monthly at a minimum.Track status of project changes and schedules.
Meet bimonthly with Owner to update status.Monitor project schedule,cost issues
and contingency status.
H. Prepare summarized monthly project status reports for distribution to the assembly.
I. Monitor RPI process for timely issue resolution. Coordinate with AIi and
contractors,directly as necessary to resolve RFI issues and report to Owner.
Cost Control
A. Develop and monitor an effective system of Project costs control,and provide
regular reports to the other members of the Construction Team;identify variances
between actual and budgeted or estimated costs and advise the other members of the
Construction Team whenever projected costs arc exceeded,or could be reasonably
anticipated to exceed,budgets or estimates;revise and refine the initially approved
Project Budget with the assistance of the other members of the Construction Team;
present the revised Project Budget to the Owner for approval;incorporate the
Owner-approved changes;and develop cash flow reports and forecasts,as needed,
and provide same to Owner on a regular basis.
Maintain project cost accounting records in a form as directed by KIB.e-Builder
software system will be used for all project processes and forms
Change Orders
A. Implement a system acceptable to the Owner for the preparation,review and
processing of Change Orders and recommend necessary or desirable Change Orders
to the other members of the Construction Team for review and recommendation
for Owner's approval and assist in negotiating Change Orders prior to submittal of
same to the Owner for final approval.
Change Management
A. Responsible for completing project within budget and schedule.Manage change to
contract scope,cost,and time.Oversee resolution of all change proposals with
Owner's approval.Keep Owner informed of all issues.
Other Managed Work
A. Coordinate with the Contractor,Owner and end user to make site accessible for
other contract workers to coordinate work of separate vendors. Administer,inspect,
and accept the work of all contracts.
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AGENDA ITEM #13.A.1.
KI-IS ADDITION&RENOVATION Request for Qualifications
PROJECT MANAGEMENT SERVICES Professional Services
Construction Contractors
A. Implement a written procedure acceptable to the Owner for the review,approval
and processing of pay requests by Construction Contractor.
B. Maintain strict oversight of variances in performance of the Construction Contract.
C. Make recommendations in writing to the Owner regarding Construction Contract
default ur Construction Contract modifications.
Wage Rates
A. Monitor compliance with State of Alaska prevailing wage laws and report violations
to the Owner immediately.
Permits
A. Assist the Architect/Engineer in obtaining all required building permits and special
permits for permanent improvements,which does not include those permits
normally required to be obtained by the various Construction Contractors,such as
permits for inspection,temporay facilities,etc.
Special Consultants
A. Assist the Owner in selecting and retaining professional services not otherwise
described in this Agreement for the Project,and coordinate these services at the
Owner's request in order to meet the Schedule,without,however,assuming direct
responsibility for the work of these consultants.
Review of Work and Safety
A. Review the work of Construction Contractor for defects and deficiencies in the work
and schedule as specified in the Construction Contract Documents,on a regular and
frequent basis,and prior to any work being covered tip which also requires
observation by Architect/Engineer or applicable authorities prior to being covered
up.
B. Assist the Owner in developing the safety standards to be included in the
Construction Contract. In the event the Project Manager becomes aware of any
violations of safety-related practices and procedures by and of the Construction
Contractor,the Project Manager shall be responsible for advising the Owner of such
violations immediately,but the Project Manager shall not be responsible for
compliance of such safety-related practices by the Construction Contractors.
Document Interpretation
A The Architect/Engineer shall be the interpreter of the design intent of the
Construction Contract Documents,subject to the terms and conditions of the
agreement between the Architect/Engineer and the Owner.However,the Project
Manager shall request such interpretations from the Architect/Engineer in writing,
with Owner consent,from time to time in order to facilitate the Project Manager's
accomplishment of its duties under this Agreement.
Page 1s of Is
Page 74 of 108
Approval of Change Order No. 2 Amending Contract No. FY2013-...
AGENDA ITEM #13.A.1.
KITS ADDITION&RENOVATION Request for Qualifications
PROJECT MANAGEMENT SERVICES Professional Services
Shop Drawings and Submissions
A. In collaboration with the other members of the Construction Team,the Project
Manager shall establish and implement procedures for expediting the processing and
Architect/Engineers'approval of shop drawings and other submissions.
Reports and Project Site Documents
A. The Project Manager shall maintain at the Project site(on e-Builder
Enterprisedatabase),updated records of contracts,drawings,examples,purchases,
materials,equipment,maintenance and operating manuals and instructions,and
other construction related documents,including all changes and revisions;obtain
data from Construction Contractor and maintain a current set of record drawings
and project manual.
As-Built Drawings
A. The Project Manager shall monitor the Construction Contractor's production of as-
built construction records and shall monitor the production of final,as-built Record
Project drawings by the Architect/Engineer for deliver'to the Owner as may be
required.
Substantial Completion of Work by Construction Contractor
A. Upon notification by Construction Contractor,the appropriate members of the
Construction Team(at a minimum,the Construction Contractor giving such notice,
the Architect/Engineer or consultant responsible for the design of the Work which
is the subject of the notice,the Project Manager,and the Owner)shall make a
walkthrough inspection in order to determine whether there is Substantial
Completion of said Construction Contractors Work.A list of unacceptable items
shall be prepared by the Project Manager and presented to the Construction
Contractor for resolution.
Substantial Completion of Project
A. Upon notification by the Project Manager,the appropriate members of the
Construction Team(Owner,Project Manager,Construction Contractor,
Architect/Engineer,etc.)shall stake a walk-through inspection in order to determine
whether there is Substantial Completion of all Construction Contractor's Work. A
list of unacceptable items shall be prepared by the Project Manager and given to the
Construction Contractor for resolution.
Punch List Preparation
A. The Project Manager shall determine when area or system is ready to inspect
subsequent to Constructions Contractors request for inspection and coordinate
preparation of the punch list.The Project Manager shall interpret contract
requirements to determine suitability-of items noted on punch list and participate in
punch list process.The Owner will be advised of punch list status,as it will directly
relate to occupancy schedule.
Page 13 of If
Page 75 of 108
Approval of Change Order No. 2 Amending Contract No. FY2013-...
AGENDA ITEM #13.A.1.
ffiIS ADDITION&RENOVATION Request for Qualifications
PROJECT MANAGEMENT SERVICES Professional Services
Punch List Resolution
A. The Project Manager coordinates entire punch list process and tracks all punch list
items through to resolution.Documentation will be provided to the Owner showing
punch list resolution.Meetings will be scheduled and facilitated by the Project
Manager with Contractor to resolve punch list issues and solutions to disputed
punch list items will be coordinated.
Start-lip
A. \\'ith the Owners operation's personnel and consultants,if needed,in attendance at
a time and date acceptable to both Parties,the Project Manager shall coordinate and
supervise the inspection of utilities,operations'systems and equipment for readiness,
and assist Owner in start-up and testing of such utilities,systems and equipment by
the appropriate Constructon Contractor.
Commissioning
A. Ensures compliance with contract which includes commissioning of all Contractor-
provided equipment and validates Owner equipment when necessary.Arranges and
facilitates commissioning and contract close-out workshops.Determines desirability
and funding of outside commissioning agent.Coordinates in-house commissioning
efforts for User Groups and Owner provided equipment.
E. Participates in commissioning efforts,including inspections and system start-up
reviews.
Final Completion
A. After receiving Owner's consent,the Project Manager shall establish the date of final
completion for the Project and provide written notice to the other members of the
Construction Team that the Project is ready for final inspection and walk-through;
secure and transmit to the Owner,after final walkthrough and final acceptance by
the Owner,required guarantees,affidavits,releases,bonds and waivers;and,after
final walk-through and final acceptance by the Owner,turn over to the Owner all
keys,manuals,record drawings and surplus materials and supplies.
Warranty
The Project Manager shall collect and deliver to the Owner,in hardback binders,all written
warranties or guarantees specified in the Construction Contract Documents,prior to Final
Completion.
Warranty Review
The Project Manager shall also perform a thorough warranty review of the Project shortly
before the one year anniversary of the date of Substantial Completion.As a result of this
review,the Project Manager shall prepare a list of items needing correction.The Project
Manager shall submit the list to the Owner as information and to the Construction
Contractor for resolution and theta actively pursue resolution of the items on the corrective
action list.
Page 1-1 of 16
Page 76 of 108
Approval of Change Order No. 2 Amending Contract No. FY2013-...
AGENDA ITEM #13.A.1.
KI-IS ADDITION&RENOVATION Request for Qualifications
PROJECT MANAGEMENT SERVICES Professional Services
ATTACHMENT B
ELECTRONIC DATA REQUIREMENTS
Project Web Requirements-
a. This project will utilize a web based project management tool called e-Builder Iinterpducr>t.
This welt based application is a collaboration tool,which will allow all project team members
continuous access through the Internet to important project data as well as up to the minute
decision and approval status information.
b. Contractor and Subcontractors shall conduct Project controls,outlined by the Owner,and
Construction Manager, utilizing c-Builder Enterprise M. No additional software will be
required.
c. Contractor and Subcontractors shall have the responsibility for visiting the Project web site
nn a daily basis, and as necessary to be kept fully appraised of Project developments, for
correspondence, assigned tasks and other matters that transpire on the site. These may
include but are not limited to: Contracts, Contract Exhibits, Contract Amendments,
Drawing Issuances, Addenda, Bullewu, Permits, Insurance & Bonds, Safety Program
Procedures, Safety Notices, Accident Reports, Personnel Injury Reports, Schedules, Site
Logistics, Progress Reports, Daily Logs, Non-Conformance Notices, Quality Control
Notices, Punch Lists, Meeting Minutes, Requests for Information, Submittal Packages,
Substitution Requests, Monthly Payment Request Applications, Supplemental Instructions,
Construction Variation Directives, Potential Variation Orders, Variation Order Requests,
Variation Orders, and the like. All supporting data including but not limited to shop
drawings, product data sheets, manufacturer data sheets and instructions, method
statements, safety \ISDS sheets, Substitution Requests and the like will be submitted in
digital format via e-Builder Pinterpriserni
Electronic File Regsrmenfa
a. In addition to the standard closeout submittal requirements detailed elsewhere in the
Contract Documents, the Contractor and Subcontractors shall also submit all closeout
documents including all "As-Built Drawings'', catalog cuts and Owner's Operation and
Maintenance manuals in digital format All documents(including as-built drawings)shall be
converted or scanned into the Abode Acrobat(PDF)file format and uploaded to c-Builder
Enterprise St
E-BUILDER IMPLEMENTATION REQUIREMENTS
e-Budder Enterprise" is a comprehensive Project and Program Management system that
KIB will be implementing for managing documents, communications and costs between the
Contractor, Subcontractors, Design Consultants and Owner. e-Budder EnterpriseTM includes
Page is of 16
Page 77 of 108
Approval of Change Order No. 2 Amending Contract No. FY2013-...
AGENDA ITEM #13.A.1.
KITS ADDITION Sr RENOVATION Request for Qualifications
PROJECT MANAGEMENT SERVICES Professional Services
extensive reporting capabilities to facilitate detailed project reporting in a web-based environment
that is accessible to all parties and easy to use.
Central Document Vault:c-Builder Enterprisers'system includes a central database that maintains
all project information and manages project communications amongst ream members.
Communication/Correspondence: c-Builder provides electronic mutable communication forms
that provide historical tracking,documentation,and increased accountability of project members.
Project Calendars:Meetings will be scheduled and maintained centrally on c-Builder Enterpriser',
R�ponine- AU of the project and program data including documents,comanunicatons and costs are
accessible through integrated online reports. These reporting tools are completely configurable by
each user.All reports can be exported to Excel for added flexibilig.
E-BUILDER LICENSING REQUIRMENTS
c-Builder EnterpriseTM User Licenses: Each user license is for access to the KIB site
consisting of unlimited data storage. Users can be direct employees of the Contractor as
well as iti Subcontractors and/or Suppliers.
Each user license includes full access to e-Builder Enterprise'"' including all of the
documents and reports mentioned above. Furthermore, each user license provides the e-
Builder software as a service(SaS)including:
•AU hosting,operation,maintenance and data backup of the c-Builder Enterprisep1
software and documents which are maintained in state-of-the-art data centers
located throughout the United States-
•Quarterly e-Builder Enterprise's'software enhancements
•Unlimited phone,email and web based support 24-boors:
c-Builder Enterprise'"'user licenses shall be obtained by the Owner, Construction Manager,
Design Consultants, QA/QC Agencies, and Project Management staff in which the
Contractor is not responsible.
The .ntract•r is re.tined to obtain e-Builder Ente 'riser"' user licenses for its
employees and major Subcontractors as required to facilitate the communication and
document flow process between the Owner, Construction Manager, Design
Consultants,and its Subcontractors and/or major Suppliers.
Page to or to
Page 78 of 108
Approval of Change Order No. 2 Amending Contract No. FY2013-...
AGENDA ITEM #13.A.1.
KODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER
710 MILL BAY ROAD
KODIAK,ALASKA 99615 Contract No. 2013-17 Change Order No.
Project Name,Number&Location Amount of Contract&Change Order
KHS Addition&Renovation Original Contract $326,650.00 NEE
460-533 430.140 1 0021.1 D.13
Previous Changes $ 0
Contractor This Change $ 0
Wilson Engineering,Inc.
-- Adjusted Contract $326,650.00
Description of Change Cost
Delete requirement to submit detailed timeshects with requests for payment. All $ 0
other requirements remain unchanged.
The time provided for completion of the contract is(N unchanged)(❑increased)(❑decreased)by calendar days.
This document shall become an amendment to the contract and all//r��ovisions of the contract will a..1 thereto.
Accepted By: J !1'(, >w2 AS u�. Date .S'"/7/3
Con rec s Represents[ e � �
/
(� :. .q \
Recommended �( ) 6-7'1>( �
° _11
Recommended: Date 2i —17 3
Figineering/Facilities 91$tF, nitesources/Ex
Assist.
'
Approved By: -
Attes a l I tlJrtt/ Date JE((S
Manager(Less T/'Qn$10,000 l%f grr;r S{ Clerk, t•LD(/A jf)tfCQ, mem,
for all change orders on this contra C—•c.A jr 1,„.
the change order or orders exceeds ten thousand(/0,000)dollars,it will require the signatures oft
A. The mayor and deputy presiding officer;
13. The mayor and one(I)assembly member in the absence of the deputy presiding officer;
C. The deputy presiding officer and one(1)assembly member in the absence of the mayor;or
D. Any two(2)assembly members in the absence of the mayor and deputy presiding officer.
Approved By: _ Date
Mayor Deputy Presiding Officer
Initial—(Purchasing Agent)KIB Ordinance 3.16.100
Initial—(Purchasing Agent)Compliance with Contract Change Order Provisions
Res iced by MIS 08/23105
Page 79 of 108
Approval of Change Order No. 2 Amending Contract No. FY2013-...
AGENDA ITEM #13.D.1.
r KODIAK ISLAND BOROUGH
AGENDA STATEMENT
': oc• • • APRIL 17, 2014
F '
a M..-F ASSEMBLY REGULAR MEETING
TITLE: Confirmation of the Mayoral Appointment to the Architectural/Engineering
Review Board (Rick Ryser).
ORIGINATOR: Angela MacKenzie
FISCAL IMPACT: No FUNDS AVAILABLE:
Account Number: Amount Budgeted:
SUMMARY STATEMENT:
There are currently two vacancies on the Architectural/Engineering Review Board for terms to
expire December 2014. The Clerk's Office received an application from Mr. Richard "Rick"
Ryser on March 24, 2014.
KIBC 2.100.030 Appointments.
Members of boards, committees, and commissions, except for members of the board of
adjustment, members of the board of equalization, and elected service area board members,
are appointed by the mayor and confirmed by the assembly unless otherwise specifically
provided elsewhere in this code. An appointment not confirmed by the assembly shall not
become effective. The mayor shall appoint a new applicant until an appointment is confirmed
by the assembly.
RECOMMENDED MOTION:
Move to confirm the Mayoral appointment of Mr. Rick Ryser to the Architectural/Engineering
Review Board for a term to expire December 2014.
Kodiak Island Borough
Page 80 of 108
*Confirmation of the Mayoral Appointment to the Architectura...
AGENDA ITEM #13.D.1.
4y,,J17 Page I o12
Board Application Form V
Please complete the online form below.Please be aware that the information given on your application is made available to
the public.Staff will require the use of a mailing address,email address,and contact phone number to provide board and
meeting Information.
PERSONAL INFORMATION
Select the Board,Commission,or Committee applying for' F
Architectura/Engineering Renew Board '1 RECEIVED
Designated seat or group representation(If applicable): R N`�
Full Name' OR 7 4 2014
Richard Ryser
Residence Address' CLERKS OFFt�
,1643 Sawmill Cir i BOROUGH KODIAK•µASKA �F=
Mailing Address *
PO Box 8908 Kodiak,AK 99615
Email Address(This address will be used for correspondence)*
Goldenalaska @gmail.com
Home Phone Number(numeric only)" Work Number(numeric only)'
9074865490 (9074865490
Cell or Fax Number(numeric only)' Employer/Occupation*
;9079422747 'Self Employed
Please provide ONE of the following:Date of Birth or Last 4 digits of SSN#'
:8/11/1968
RESIDENCY INFORMATION
Length of residency in Kodiak'
'45 yrs
Registered to vote In Kodiak?` ¢ Yes o No
FOR SERVICE AREA BOARD APPLICANTS
Length of Residence in Service Area
45 yrs
ORGANIZATION MEMBERSHIP INFORMATION
Are you currently serving on other Boards,Commissions,or .® y09 tb, No
Committees?`
If yes,which _
I
Organizations you belong to or participate In
AGC American General -��
ContractorsCharnber of Commerce
Ii
Explain your main reason for applying __
I would like to see the best of that we can possibly see.
t �
I
What background,experience,or expertise wig you bring to the boardfcommittee/commisslon membership?
http://www.kodiakak.us/Admin/FormHistory.aspx7SID=2832 3/24/2014
Page 81 of 108
*Confirmation of the Mayoral Appointment to the Architectura...
AGENDA ITEM #13.D.1.
Page 2 of 2
I have civil contracting experience, oil. clean ups, and have ..I
worked on multiple commercial contracts.
r_
Are you yvallabaeor reguladmeetings7.: .� roe yes It No
Pursuai$$to NIBC 2.100:070(Atg)and 4.15 070(A.7)Other than by expiration of the members term,the assembly shall declare
a seats canJtwhen a member of the hoard misses three consecutively held rgular meetings and Is not excused.
FOR C .RKo OFFICE STAFF ONLY I f
Roglst d Voter of the Borough>Y V Ni
Applia is Residence;Borough ✓! City'
Date o App6lntment J Term Expires On
Appel APOC tment'C tte7'-F i�r`O.Attached On File Roster Oath of Office
* indicates required fields.
http://www.kediakak.us/Admin/formHistory.aspx?SID=2832 3/24/2014
Page 82 of 108
*Confirmation of the Mayoral Appointment to the Architectura...
AGENDA ITEM #13.D.1.
KODIAK ISLAND BOROUGH
zz+'"
2 AR CHI=T€CTURAL'IENGINEERING REVIEW BOARD
wAtitt B'U`ILD NiG CODE. BOARD -OF APPEALS
NAME TERM HOME WORK CELL EMAIL
PHONE PHONE PHONE
Scott Arndt(Chair) 2016 414-791- SAME SAME sla3745(o�yahoo.com
PO Box 76 3745 FAX
Kodiak,AK 99615 481-3333
Bill Barton 2015 486-4870 486-4870 539-6870 mandbhanon(Siatt.net
PO Box 8995
Kodiak,AK 99615
Scott Bonney 2014 486-4005 654-7938 stralaskatiholmail.com
PO Box 5524
Chiniak,AK 99615
Cliff Ford 2015 486-5353 486-7742 539-5342 clifff{olacsalaska.net
1250 Beaver Way
Kodiak,AK 99615
Gregg Hacker(Vice Chair) 2016 486-4392 481-2288 539-5230 ghacker0l(6ikibsd.orq
1310 Baranof Street
Kodiak,AK 99615
Vacant 2014
Vacant 2014
NON-VOTING EX-OFFICIOS
Assembly Representative Frank.peterson(akibassembly.orq
Frank Peterson,Jr. 539-0202
PO Box 8868
Kodiak,AK 99615
School Board Representative
Norm Wooten 539-1419 nwooteni16gci.net
PO Box 3016 nwooten(6iaasb.orq
Kodiak,AK 99615
This board is governed by Kodiak Island Borough Code 2.125 and 15.45.010
¢ EIF OIIRECTOR,600 TUCKER. " 486-9343 ' Muck @k d' kak.us
PROJ.r"MGR(INSPECTOR MATT GANDEL 486-9211 mgandeltaak tlakak.us
.lea
PROJECTS MANAGER,JESSI WOLFE. 486-9212 wolfe(ou)kotl'akak.us
I PROJECTS ASSISTANT,MARILYN ORDAL 486-9216 mordal(dkodlakak.us
'.f
YE 3PROJECTS IN
ENGEERING 13 FACILITIES DEPARTMENT
c
OFFICE
]20 EG AN WAY
KOOIAK AK 99615
}
Revision Date:2/26/2014
Revised by:AM
Page 83 of 108
*Confirmation of the Mayoral Appointment to the Architectura...
AGENDA ITEM #13.D.2.
KODIAK ISLAND BOROUGH;,- . . . AGENDA STATEMENT
I e$�$*:g :' APRIL 17,2014
,g, \1;.,-.,
ASSEMBLY REGULAR MEETING
`
TITLE: Approval of Revised Planning and Zoning Commission By-Laws.
ORIGINATOR: Jack Maker
FISCAL IMPACT: No FUNDS AVAILABLE:
Account Number: Amount Budgeted:
SUMMARY STATEMENT:
At its regular meeting of February 19, 2014, the Planning and Zoning Commision reviewed
and adopted revised by-laws. They also recommended that they be forwarded to the Borough
Assembly for approval. The amendments in red font are the revisions recommended by the
Commission.
RECOMMENDED MOTION:
Move to approve the revised Planning and Zoning Commission By-laws.
Kodiak Island Borough
Page 84 of 108
Approval of Revised Planning and Zoning Commission By-Laws.
AGENDA ITEM #13.D.2.
KODIAK ISLAND BOROUGH
PLANNING&ZONING COMMISSION
BY-LAWS
ARTICLE I—Authority
Pursuant to Section 2.100.150 of the Borough Code,these by-laws of the Kodiak Island Borough Planning and
Zoning Commission establish the Commission's procedural rules and order of business, except as otherwise
provided by law,subject to approval by the Kodiak Island Borough Assembly.
ARTICLE II—Definitions
As used in these by-laws:
"AS"means Alaska Statutes
"Assembly"means the Assembly of the Kodiak Island Borough
"Chairperson"means the presiding officer of the Planning and Zoning Commission
"Commission"means the Planning and Zoning Commission of the Kodiak Island Borough
"Commissioner" means a member of the Planning and Zoning Commission of the Kodiak Island Borough
"KIBC"means the Kodiak Island Borough Code
"Staff'means member of the Community Development Department
ARTICLE III—Powers and Duties
The powers and duties of the Commission are spelled out in:
A. AS Title 29,Chapter 40 Planning,Platting,and Land Use Regulation;(Attae1mse.R-A)
B. KIBC Section 2.105.030;(Attachment B)
C. KIBC Section 2.100.020;and
D. Additional duties are also described in KII3C Title 16 Subdivision,KIBC Title 17 Zoning,and KIBC
Title 18 Borough Real Property.
ARTICLE IV—Membership
The membership requirements of the Commission are identified in:
A. K IBC Sections 2.105.010 and 2.105 020(Attachment B);and
B. KIBC Section 2.100.030 through 2.100.100(Attachment C).
ARTICLE V Officers and Duties
A.Election
At its regular meeting in January of each year,the Commission shall elect a Chairperson and Vice-Chairperson
from among its members. The chair will open nominations_ a motion and second will he made to close
nominations, and then a roll call vote will he taken. The Vice-Chairperson shall act in the absence of the
chairperson or in the inability of the chairperson to act.(KIBC 2.10111 10).
B.Duties
1. The Chairperson shall preside at all meetings and hearings. call special meetings, perform the duties
normally conferred by parliamentary usage on such office and such duties as may he prescribed by the
Commission.
2. The Chairperson may enter into the discussion of a matter betbre the Commission.
3. In the absence of the Chairperson and Vice-Chairperson,the senior member shall preside at the meeting.
ARTICLE\'I—Quorum and Voting Requirements
A majority(four)of the authorized members of the Commission constitutes a quorum for transaction of business
at all Commission meetings(Regular Special and Work Sessions).The affirmative votes of the majority(four)
of the authorized members of the Commission are required to carry a question. In the absence of a quorum for
Page 85 of 108
Approval of Revised Planning and Zoning Commission By-Laws.
AGENDA ITEM #13.D.2.
the transaction of business,any number less than a quorum may recess a meeting to a later time and date.
ARTICLE VII--Meetingst
Meetings of the Commission shall be open to the public and notice posted by the Borough Community
Development Office(KIBC 2.100.030). However,the Commission may meet privately to deliberate when it is
acting in its quasi-judicial role and the meeting is solely to make a decision in an adludicatory proceeding(AS
44 62.310(d)(1))a -
A. Regular Meetings
I. The Commission shall hold regularly scheduled meetings on the third Wednesday of each month(KIBC
2.200.030).
2. At 5:00 p.m. on the first working day of each month, the agenda for the following month's regular
meeting shall close for public hearing and-ee husil.z3.;items.
B. Special Meetings
Special meetings may he called by the Chairperson, - _
. . . . _. ... . . c . . a
majority of the Commission,or the Community Development Director(KIBC 2.100.130).
C. Work Session
The second Wednesday of each month will be designated as the packet review work session,with the express
purpose of reviewing the information for the upcoming regular meeting.The Commission may schedule other
work sessions at its discretion. Audio files shall be kept on file in the Community Development Department
subject to the records retention schedule.
ARTICLE TM—Conflict of Interest
The rules of conduct regarding conflict of interest are delineated in:
A. KIBC Section 2.100.140(Attachment C);and
B. KIBC Section 2.35.010(Attachment D).
ARTICLE IX—Procedure
A. Parliamentary Authority
I. The Community Development Department Secretary shall act as Parliamentarian to the Planning &
Zoning Commission.
B. In all matters of procedure not covered by rules adopted by the Commission, Robert's Rules of
Order;Current Edition by Henry M. Robert,shall be applicable and shall govern.(KIBC 2.100.150)This does
not apply when the Commission is meeting in private to deliberate. Further, as to motions to reconsider, the
Commission will follow the procedure of the Assembly.KIBC 2.30.070 P.
Interpretation of-regular meeting"to nhcan"all scheduled meetings of the Commission,both public hearing meetings
and work sessions-approved by the Commission on August 8, 1982.Ratified by the Assembly on September 2, 1982.
° The Commission serves in both a legislative and a quasi-judicial fashion. It acts legislatively when it passes on general
policy or on the rights of individuals in the abstract.So,the Commission acts legislatively when it makes recommendations
to the Assembly regarding the Comprehensive Plan (AS 29.40 020 and .030 and KIBC 2.105.030 A); regarding land
disposals(KIBC 18.20 030),regarding the annual capiud improvement list(KIBC 2.105 030 E);regarding amendments to
KIBC Chapters 16, 17 and 18 or other portions of the code affecting the Commission),regarding amendments to these by-
laws(Article XIII,below);and small-scale rezoning(Cabana v.Kenai Peninsula Borough,21 P.3d 833,835(Alaska 2001).
It likewise acts legislatively when it makes plans for revitalization and reconstruction of areas within the borough(KIBC
2.105 030 D)and otherwise fulfills its duties under KIBC 2.105 030.But,the Commission acts in a quasi-judicial fashion
when it hears casts involving permitted uses(KIBC 17.15 050);similar uses(KIBC 17.15.090);variances(KIBC 17.195);
conditional use permits(KIBC 17.200);vacations(KIBC 16.60);and subdivisions(KIBC 16.10.070).If the Commission is
acting to resolve a dispute,it is acting in an ad)udicatore or quasi-judicial role.Ratified be the Assembly on Mav 17,2012.
Page 86 of 108
Approval of Revised Planning and Zoning Commission By-Laws.
AGENDA ITEM #13.D.2.
I. The order of business at regular meetings shall he as follows:
a) Call to Order
b) Pledge of Allegiance
c) Roll Call
d) Approval of Agenda
c) Approval of Minutes
f) Appcamnce Reqoests and Citizen Comments
g) Public Hearings
h) Old Business
i) New Business
j) Communications
k) Reports mid Sta C2er mcnm
I) Staff Comments
im) Audience Citizen Comments
um) Commissioner Comments
o) Adjournment
2. The order of business at work sessions shall he as follows:
a) Call to Order
b) Roll Call
c) Citizen Comments
d) Items for Discussion
e) Packet Review
Public Hearings
Old Business
New Business
Communications
Reports
f) Staff Comments
g) Commissioner Comments
h) Adloununent
23. The Commission may vote to dispense with tmv item on the agenda or to change the order of business_
C. Findings
In cases where the Commission is required to base its decision on specific findings,the Commission may defer
the approval of these findings until the next regular meeting of the Commission.
ration-Moved to Article X-Public Bearings-C-New Information
ED.Time Limit
Meetings shall not continue beyond I 1:00 p in_ unless there is a vote by the majority of the Commission to
continue the meeting. If business has not been completed by the 11.00 p.m. deadline, and no extension is
provided,the meeting will he recessed and reconvened to a time and a place to be established by a majority of
the Commission present.
E.Es Parte Contact
For all quasi-judicial cases,each member of the Commission should avoid ex parte contacts or any gathering of
es parte infommbon,such as site visits (unless the site visit has been arranged in advance, all commissioners
attend(or are excused) and both it staff member and either the applicant or the applicants representative also
Page 87 of 108
Approval of Revised Planning and Zoning Commission By-Laws.
AGENDA ITEM #13.D.2.
attend).
ARTICLE X—Public Hearings
A. Notice
At least fourteen(141 days before the date of a hearing,the Commission shall publish in a newspaper of general
circulation in the jurisdictional area a notice of the subject,time and place of the hearing.
B. Procedures
I. Conduct of public hearings
The Chairperson shall:
a) Preside at all public hearings:
h) State a summay of the question or issue at the opening of the hearing,limiting its contents to the
subject advertised for hearing;
e) Specify the method of conduct of the hearing:
d) Assure an orderly hearing,having the power to terminate the hearing if,in his or her opinion,
persons become unruly:
e) Announce that all questions and comments shall be directed through the Chairperson only after the
speaker has been properly recognized;
I) Direct each speaker recognized to give their name and,if appropriate,the name of person or
organization which the speaker represents;
g) The Chairperson may set a reasonable time limit for the receipt of testimony at public hearings;
h) Direct that all copies of prepared statements be given to the secretary to become a part of the record;
i) Call for statements from proponents and opponents giving an equal opportunity for comment:
j) Close the hearing to the receipt of public testimony when all who wish to speak have spoken or if
the time limit set by the Chairperson has expired:and
k) Declare the hearing to he closed or state the time place and date upon which the hearing will be
continued,after Commission members,being properly recognized at the conclusion of public
testimony,have completed questioning of any person presenting testimony:and,
I) If deemed appropriate by the majority of the commission,the commission will deliberate in private
and announce its decision at the conclusion of the deliberations.
C. New Information - Moved from Article IX-D-Procedure
The Commission shall not consider anv new information submitted less than fifteen(15)dm's odor to a regular
meeting date. New Information introduced after the fifteen (15) day deadline m:rc be considered by the
Commission for action at a future meeting or referred to the stall'Mr study.
ARTICLE XI Reports and Minutes
The Community Development Department will have the staff reports j'hr public hearing petitions available for
review by the applicant and Commission members 12 days prior to the public hearing. The Commission shall
keep minutes of the proceedings and such minutes shall record the vote of each member upon every question
formally presented for consideration.The minutes shall be filed in the office of the Borough Clerk and shall be a
public record.open to inspection by any person(KIBC 2.100.16(1).
ARTICLE XII—Ex Officio Members and Staff
The duties of ex officio members and staff are delineated in KIBC Section 2.100.170(Attachment C).
ARTICLE XIII—Amendments
A. Procedure
I. By-law amendments may he proposed in writing by any Commissioner or staff at a regular meeting.
2. Approval of the proposed amendment requires an affirmative vote of the Commission at a meeting
subsequent to the introduction of the amendment.
Page 88 of 108
Approval of Revised Planning and Zoning Commission By-Laws.
AGENDA ITEM #13.D.2.
B. Approval
I. No amendment shall he effective until approved by the Assembly.
Amendment creating Article VI, Section A through P approved by the Planning & Zoning Commission on
August 8, 1982.Ratified by the Assembly on September 2, 1982.
Amendments to Article VI Meetings, and Article VII—Conduct of Meetings, approved by the Planning &
Zoning Commission on September 19. 1984.Ratified by the Assembly on October 4, 1984.
Amendments to Article II—Definitions and Article III—Powers and Duties, approved by site Planning &
Zoning Commission on December 18, 1985.
Amendments to the entire By-Laws,approved by the Planning& Zoning Commission on December 21. 1988.
Ratified by the Assembly on January 19,1989.
Amendments to Articles I, Ill, IV,VII, and IX, approved by the Planning& Zoning Commission on May 21,
2003.Ratified by the Assembly on August 21,2003.
Amendments to Articles VII,X,and XI_approved by the Planning&Zoning Commission on January 18,2006.
Ratified by the Assembly on March 16,2006.
Amendments to Articles I, II, III, IV, V, VI, VII, VIII, IX, XI, XII, approved by the Planning & Zoning
Commission on March 18,2009.Ratified by the Assembly on April 2,2009.
Amendments to Articles VII, IX, and X, approved by the Planning&Zoning Commission on June 16,2010.
Ratified by the Assembly on September 3,2010.
Amendments to Articles V,VII,IX,and X,approved by the Planning&Zoning Commission on April 24.2012.
Ratified by the Assembly on May 17,2012.
Amendments to Articles III, IV,VI,VII, VIII, IX, X XII approved by the Planning&Zoning Commission on
February 19 2014.
Page 89 of 108
Approval of Revised Planning and Zoning Commission By-Laws.
AGENDA ITEM #13.D.2.
Kodiak Island Borough
Planning &Zoning Commission
Minutes Applicable to By-laws Revision
January 15,2013 6:30 p.m.in the Assembly Chambers
NEW BUSINESS
A. Introduction of Planning&Zoning Bylaws Review
COMMISSIONER SCHMITT MOVED to accept at this meeting the proposed revisions to our
bylaws.
VOICE VOTE CARRIED UNANIMOUSLY
Brief discussion
COMMISSIONER RICHCREEK MOVED TO AMEND the proposed bylaws by making the
regular meetings and the work sessions language consistent—Audience Comments vs.
Citizen's Comments to read Citizen's Comments.
ROLL CALL VOTE CARRIED UNANIMOUSLY
CHAIR TORRES stated this will be on next month's agenda in the final printing for approval.
1/15/2014 P&Z Minutes Page 1 of 1
Page 90 of 108
Approval of Revised Planning and Zoning Commission By-Laws.
AGENDA ITEM #13.D.2.
KODIAK ISLAND BOROUGH
PLANNING &ZONING COMMISSION
MINUTES APPLICABLE TO BY-LAWS REVISION
February 19.2014 6:30 p.m.in the Assembly Chambers
NEW BUSINESS
A) Planning &Zoning Bylaws Revision
COMMISSIONER SCHMITT MOVED to adopt the Planning &Zoning Bylaws as revised
and to forward to the Assembly with a recommendation of approval.
COMMISSIONER SCHMITT stated for the record that the revisions are just cleaning up
language and nothing substantive has changed.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY
2/19/2014 Planning and Zoning Commission Minutes Page 1 or 1
Page 91 of 108
Approval of Revised Planning and Zoning Commission By-Laws.
AGENDA ITEM #17.A.1.
MONASHKA BAY ROAD SERVICE AREA RECEIVED
Bayside Fire Hail—Regular Meeting
January 22,2014,6 p.m.
Agenda APR 4 2014 /J
I. Meeting called to order:6:05 BOROUGH CLERKS FI
SACF�L
II. Roll Call: Present Chaz Giagolich(CG)Tom Lance(TL) Steve Steffesen(5S)Louise stutes(u)
Randy Spivey(RS)
III. Approval of Agenda
Motion By LS, 2"d By_SS Motion Passed
IV. Approval of Minutes:
Motion: Move to approve the minutes of the 01/22/2014 Regular Board Mtg.
By LS_, 2n By_SS_ Motion Passed
V. Public Comments None
VI. New Business •
1. Summary of Budget and Expenses-update(Louise)29600.00 remaining in 2014 budget
2. Current storm runoff,and concerns for future events Mr.Reed Oswalt is concerned with the
run of from the rainstorm in January,and that the run off from baler facility will damage
marmot dr.
Motion by(LS)SEC by(CG)To write a letter to KIB Engineering&Facilities,attention Bud
Cassidy. Stating concern of potential damage to marmot from said drainage.
3. Begin road service contract review-compare/contrast ours w/others
Motion(TL)SEC(CG)to form a special committee to review all road services contracts and
recommend any changes to ours. (CG)and(LS)to head up committee
VII. Public Comments
Stormy Stutes concerned about the blind corner at forest drive and three sisters will talk with
borough on this
VIII. Board Comments
(TL)will follow up with borough on right ways at forest dr and three sisters regarding guard
rails and report back to board
IX. Adjournment
• Next Meeting: I6 FEB 2014
• Meeting Adjourned at_7:15
By_,(LS)_, 2"d By_(CG)_ Motion Passed
Thomas Lance DAT Randy pivey DATE .04•//7 Chairman,MB SA Tjt Secretary
Page 92 of 108
Monashka Bay Road Service Area Board, January 22, 2014; Serv...
AGENDA ITEM #17.A.1.
Service Area No. 1 Board RECEIVED
Regular Meeting
February 13,2014 6:15 p.m. APR 4 2014
Kodiak Fisheries Research Center
1. CALL TO ORDER BOROXIXRICS OFFICE
Chair Scott Arndt called the meeting to order at 6:19 p.m.
2. ROLL CALL
Board Secretary Jenny Clay conducted a roll call and present were Chair Scott Arndt, Board
Members Paul Hansen, Natasha Hayden, and Curtis Howell. Turk Martin and Kevin Arndt and
Dennis Symmons were absent. A quorum was established. Also present was Visitors Jeremy
Williamson and Craig Dehart.
HANSEN MOVED to excuse Kevin Arndt and Dennis Symmons.Turk Martin was unexcused.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY
3. APPROVAL OF AGENDA
HANSEN MOVED to approve agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
4. APPROVAL OF PREVIOUS MINUTES—Regular Meeting November 14,2013.
HANSEN MOVED to approve the minutes of November 14,2013.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
5. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT
HANSEN moved to Acknowledge Receipt of the Financial Report.
Chair Arndt pointed out expenditures to the board.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
6. VISITOR COMMENTS.
None
7. CHAIR'S REPORT
Chair Arndt attended a State Parks Board meeting to discuss the Ft. Abercrombie Park entrance
from Parkside Drive. The Parks Board agreed that there was a need to create a parking lot on
1
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AGENDA ITEM #17.A.1.
their property not on the street. The Board also agreed that the entrance to the park had more
traffic than in the past. Arndt reported that someone was kind enough to put planks in so the
entrance was more accessible. As winter was mild they had time to clear brush on Beaver Lake
Drive and Arctic Tern Street. He planned to clear brush next on Antone Way, Lilly Drive, Eider
Street and Mallard Way. It was a pleasure working with Jeremy with A.I.M. Maintenance.
Hansen remarked the trees need to be cut level so people cannot trip over the stubs.
8. OLD BUSINESS
None
9.NEW BUSINESS
A.Draft Budget to move forward to public hearing—Date to be determined
Chair Arndt discussed the Service District #1 Budget Worksheet for FY 2015 with the Board.
The date for the public hearing for the Budget was scheduled for March 27, 2014 at 6:15 p.m. at
the Kodiak Fisheries Research Center.
B.Phase II of line striping of paved roads
Chair Arndt reported to the board the last striping project was done by Kodiak Lawn Care. Lines
on the roads helped with parking and pedestrians walking the road. Trinity Island Subdivision
and Natives of Kodiak Subdivision at the end of Spruce Cape were the next to be striped. He
would like to do a second coat of paint on Sharatine. A board discussion ensued. Arndt will get
back to the Board at a later time with a price for the striping.
C.Calcium Chloride for dust control
Arndt reported the need of Calcium Chloride for dust control. Arndt will get prices for the Board
on 1 container of 40,000 lbs.which would last approximately a year.
D.Jackson Lane Resurface
Arndt discussed and submitted a proposal of Brechan Enterprises to overlay Jackson Lane and
provide an approach to Metrokin Avenue for $60,843 to the Board. This was a sole source
contract as we are"piggy-backing"on the State of Alaska DOT Contract to save money. Hayden
asked that Arndt verify that the unit prices are the bid prices with the State.
HANSEN MOVED TO recommend approval to the assembly for Brechan Enterprises in the
amount of$60,843 for resurfacing the overlay on Jackson Lane and Metrokin approach.
Hayden asked for verification or additional line item for quality control with the State of Alaska.
ROLL CALL VOTE ON MOTION CARRIED 4 TO O.
E. Contract with City for Snow Removal-VonScheele and Selief Lane
2
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AGENDA ITEM #17.A.1.
Arndt talked with the City of Kodiak's Mark Kozak and Craig Walton about ending maintenance
200 feet short on VonScheele. The City agreed to take maintenance to the end of the asphalt on
VonScheele and add the fee to the contract between the City and the Borough.
F.Discussion on Metrokin Way Road Maintenance
Arndt discussed with the Board about investigating a portion of Metrokin Lane where there was
a driveway with two residents behind the lift station. The renter asked the Borough to maintain
the driveway. Arndt stated that it was not a road and the Borough has not maintained it in the
past 15 years. He was still investigating several issues with this and just wanted the Board to
become aware of the situation.
10.VISITOR COMMENTS
Craig DeHart remarked about cars parked in the road which made it hard to plow. Arndt had the
list which he gave to the Borough for their removal.
11.BOARD COMMENTS
C. Howell—Thinks that A.I.M Maintenance was doing a good job.
P. Hansen—None
N. Hayden—None
12.MEETING SCHEDULE
A public meeting for the budget was scheduled for March 27,2014 at 6:15 PM
13.ADJOURNMENT
HANSEN MOVED to adjourn the meeting.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
Meeting wass adjourned at 7:40 p.m. t_,/
Vtivt�try l gill Date: P/a/y k a 09-0/1/
]en Clay / (((///
Engineering/Facilities
Aprve y:�
S ppr o /tril a Date: /Na.o/ 2 g; :20/5
Scott Arndt,Chair
Service Area No. I
3
Page 95 of 108
Monashka Bay Road Service Area Board, January 22, 2014; Serv...
AGENDA ITEM #17.A.1.
WOMENS BAY SERVICE AREA BOARD RECEIVED
REGULAR MEETING
APR - 2 2014
Date: January 7, 2014
BOROUGH CLERK'S OFFI
Call to order: 0707 pm L KODIAK,ALASKA
Members Present: Dave Neuman, Scott Griffin, Bill Ecrette, Greg Egle, Jessica Horn,
John Isadore, and Dave Conrad.
Also present; Dale Rice and Kevin Arndt
Citizen's comments: None
Contractor comments: Weather has provided a savings for snow&Ice removal.
Chairman requests outstanding invoices be sent in.
FD Old business: HUD, FEMA grants: no change since last meeting.
Discussion about emergency shelter project and possibility of the firehouse absorbing
the adjacent lot for construction.
New rescue truck is in and bids are in on the slide in unit. Expect in service by 30
days.
Road service old business: FEMA money pending for last two jobs.
Road signs for this year are completed.
Culvert on order.
New Business
FD: Voted money in for new hats and jackets. Motion made by John Isadore/second by
Bill Ecrette, passed by unanimous vote the sum of 2500.00.
Discussion of fire marshal inspection of log yard;borough has received numerous
citizen complaints concerning storage of the log piles. Inspection is set for 01/17114.
Discussion concerning ACA/IRS and the eligibility of volunteers for insurance and
taxability of benefits.
Page 96 of 108
Monashka Bay Road Service Area Board, January 22, 2014; Serv...
AGENDA ITEM #17.A.1.
WOMENS BAY SERVICE AREA BOARD
REGULAR MEETING
Road Service: Discussion concerning budget and contract planning. Planning of work
sessions to accomplish budget and contact for next fiscal year.
Planning on work sessions to accomplish goals.
Discussion of current Mil rate and future adjustments.
Set March 4th as the goal for public budget meeting.
Board Member comments: Isadore recommends more ice grading in the future as
opposed to sand/gaveling of roads.
Jessica horn expressed concern about the condition for the entrance of Sargent Creek
road due to icing.
Further discussion on priority of locations for ice and snow control.
Next meeting set for Feb 4thth.
Meeting adjourned at 826pm.
7 1
CHAIRPERSON WITNESS
Page 97 of 108
Monashka Bay Road Service Area Board, January 22, 2014; Serv...
AGENDA ITEM #17.A.1.
•
WOMENS BAY SERVICE AREA BOARD RECEIVED
REGULAR MEETING
Date: March 4, 2014 APR - 2 2014
Call to order:0716 pm BOROUGH CLERKS OOFFI
KOCHAK,Members Present: Dave Neuman, Scott Griffin, Bill Ecrette, Greg Egle, and Jessica
Horn. Excused:John Isadore, and Dave Conrad.
Also present; Dale Rice, Marie Rice, Tony Yorba, and Matt Gandel.
Citizen's comments: None
Contractor comments: None
Presentation by Tony Yorba for design concepts concerning Fire house
addition/emergency shelter, this was followed by a group discussion.
Key Points about shelter addition:
1 Million dollar budget is reasonable for size and type of construction.
Survey provided is accurate.
Addition will have its own structural walls and be seismically independent.
ADEC is requiring the septic system be enlarged to accommodate the anticipated 100
shelter users. This could be problematic. Board suggests readdressing with ADEC and
seeking an exemption of sort. This would be based on the fact this is an emergency
shelter and not designed for continuous habitation. Mr. Yorba will look into that.
Will be able to utilize existing water supply but with a 1200 gallon holding tank in the
building.
Parking will meet code and ADA requirements.
FD unfinished business: HUD, FEMA grants: no change since last meeting.
Page 98 of 108
Monashka Bay Road Service Area Board, January 22, 2014; Serv...
AGENDA ITEM #17.A.1.
•
WOMENS BAY SERVICE AREA BOARD
REGULAR MEETING
Log yard: After meeting with borough, users, and land owner it was determined that the
log stacking will be altered so that the logs are perpendicular to the road instead of
parallel. Also new fencing with a locked chain across the entrance will be installed.
The owner offered to install two hydrants if the service district would provide the
materials.The board unanimously agreed to deny that request as it did not consider
providing materials for private use to be acceptable.
Road service unfinished business: KIB lot sales will probably require the service district
to improve drainage and possible road work. Otherwise no change since last meeting
New Business
FD: Budget discussion. The board will earmark$200K in the unreserved fund balance
for alterations and upgrades to the existing firehouse. This work will bring the two
buildings to a matching exterior and allow for upgrades to the existing structure.
Chair moves to transfer$10K from the contingency fund to the building fund line item to
cover additional design costs. Board passes motion unanimously.
Chair moves to commit$200K from the unreserved fund balance for the remodel of the
existing firehouse. Board passes motion unanimously.
Chair moves to transfer$50K from the unreserved fund balance to the building line item,
leaving$I50K still committed. Board passes motion unanimously.
Griffin moves to accept FD budget as proposed. Board passes motion unanimously.
Road Service:
Hom moves to accept road service budget as proposed. Discussion about upcoming
culvert projects by Ecrette. Board agrees there may be additional costs but can deal with
those if the arise by hind transfer.
Page 99 of 108
Monashka Bay Road Service Area Board, January 22, 2014; Serv...
AGENDA ITEM #17.A.1.
WOMENS BAY SERVICE AREA BOARD
REGULAR MEETING
Board passes motion unanimously.
Board member comments:
Chair provided a synopsis of current billing and payments pending. Also discussed the
need for determining action concerning next fiscal year's contract for services. Board
also briefly discussed contractor accountability for work not done or poorly done. Board
will continue contract discussion at next scheduled meeting.
Next meeting set for April la.
Meeting adjourned at 905 pm.
t ,l u�I.LNNS*r--�f
CHAIRPERSON ESS
Page 100 of 108
Monashka Bay Road Service Area Board, January 22, 2014; Serv...
AGENDA ITEM #17.B.1.
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education
Regular Meeting—March 31,2014
SUMMARY
ACTION ITEMS:
APPROVED: Motion to approve the Agenda and Consent Agenda to include:
*Approval of Minutes- Regular Meeting Minutes of February 17,2014,
and Special Meeting Minutes of March 10, 2014,as presented.
*Approval of Request for Out of State Travel—Kodiak High School
Baseball Team, as presented. Fifteen members of the Kodiak High School
Baseball Team plan to travel to San Diego to compete in the 2014 Lions
Invitational Baseball " ournament,April 12-19, 2014, with chaperones
Mel LeVan,James Arnold, and Matt Moir.
*Approval of Request for Out of State Travel—SKILL Team, as
presented. Nine members of the SKILL (Students of Kodiak Island
Learning to Lead)team plan to travel to Honolulu, Hawaii, May 18-25,
2014, to attend the World Indigenous Peoples Conference on
Education with chaperones Peggy Azuyak,Tony Azuyak Jr., Meagan
Mickelson. and Anthony White. The SKILL travel group is comprised of
students from Kodiak High School, Akhiok, Ouzinkie, Karluk,Old Harbor
and Larsen Bay. Conference attendance is being funded by the ENLIVEN
Program (Engaging Native Learners in Virtual Education Now).
*Approval of FF&E Purchase Requisition 00037936 to Integrated Logic,
LLC, in the amount of$135,335 for the Kodiak High School Renovation
and Expansion Project for network; wireless and Voir' infrastructure and
installation.
*Approval of FF&E Purchase Requisition 00037924 to Integrated Logic,
LLC, in the amount not to exceed 565,000 for the Kodiak High School
Renovation and Expansion Project for server farm equipment.
*Acceptance of Early Literacy K-3 Grant Award in the amount of$5202
for early literacy assessment.
PRESENTED: School Board President KATIE OLIVER presented certificates of
appreciation to Akhiok School Volunteer of the Month Dennis Eluska and
Peterson Elementary School Volunteer of the Month Jenny Kocsis.
Page 101 of 108
Kodiak Island Borough School District Summary of March 31, 2...
AGENDA ITEM #17.B.1.
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education
Regular Meeting—March 31, 2014
SUMMARY
PUBLIC
HEARING: School Board President KATIE OLIVER opened a Public Hearing to
allow for comments from members of the community regarding the FYI5
Budget. No comments were made.
APPROVED: Motion to acknowledge receipt of the January 2014 Report of Revenues
and Expenditures,year-to-date general fund revenues in the amount of
$22,137,274 and year-to-date general fund expenditures in the amount of
$19,280,558.
APPROVED: Motion to approve a 2014-2015 full-year leave of absence for Kodiak
High School Cafeteria Specialist Clemencia M. Mago, Main Elementary
School Teacher Mary Polasky. Main Elementary School Teacher
Corinne Cratty and Kodiak Middle School Teacher Suzanne Ne Jensen.
APPROVED: Motion to approve to approve the 2014/2015 administrative contracts in
the amount of$1,240,1 16 for a total of 12.0 fill-time equivalents(FTE).
APPROVED: Motion to adjourn.
Subsequent to approval, Board of Education meeting minutes are posted on the District's
webslie at www.kibsd.org and on BoardDocs at
http://tatow.boarddocs.com/akikodiak/Boa d.ns f/Public
Page 102 of 108
Kodiak Island Borough School District Summary of March 31, 2...
AGENDA ITEM #17.8.2.
Kodiak Island Borough
ijegy Engineering& Facilities Department
* n`r i��f , Projects Office
x " % 710 Mill Bay Road
bd0kn r '_...v 'xH Kodiak,Alaska 99615
Phone (907)486-9210 Fax(907)486-9347
To: Bud Cassidy, Borough Manager
Cc: Bob Tucker, E/F Director
From: Matt Gandel, Project Manager/Inspector
RE: Change Orders for Period Ending March 31,2014
Below is a summary of approved change orders for capital projects for March 2014:
Anton Larsen Dock Replacement
Jensen Yorba Lott Inc.—Contract No. 2014-13
Change Order#9-$9,140.00
Preparation of materials and public presentation of Anton Larsen Dock Replacement concept design
options, review of public comments and submittal of final report. Meetings will be held in Kodiak,
Port Lions,and Ouzinkie. This Change Order will be charged on a time and materials basis.
Kodiak High School Addition and Renovation
Watterson Construction Co.—Contract 2013-24
Change Order#23-$17,299.00
1) DC is issued to monument and memorialize clarification of Architect of record seal No.
Correction to Seal Number shown,"No.A 4597" is to read "No.A 7597"all sheets-$0.00.
2) Change wall type to 1E from lA in classrooms A401,A427&A428, by adding 2n° layer of drywall.
Demising walls between class rooms A401, A427 & A428 were labeled with the incorrect wall
type. Bid documents indicated a single layer of GWB on each side of these walls. The required
sound ST rating required 2 layers of GWB on each side of these walls-$3,480.00.
3) Add mullion to door B225. In the contractors'coordination with door hardware,it was
discovered that vertical mullions are needed to allow hardware to operate properly. -
$1,041.00.
4) Provide above ceiling 1 boxes for power RI in Tower west classroom dividing walls (all floors) to
facilitate future possible removal of these walls. Area A classrooms on the 3`° & 4th floor
between GL AT & BT are intended to be expandable. The demising wall that separates these
rooms can be removed to accommodate larger classroom space. To accomplish this, the
comm/data is shown entering these walls vertically from overhead.The electrical power was not
shown in the same manner. To accommodate future expansion, DC 8 was issued requiring the
vertical utility drops-$1,906.00.
5) Extend 9'-0 hard lid into A417 Science, interior of the entry door,to hide ductwork from opening
in deck above. Mechanical duct work enters science lab A417 from the mechanical penthouse
above. Because this classroom has an open ceiling, the penthouse floor penetration will be
Page 103 of 108
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AGENDA ITEM #17.B.2.
visible. In RFI 254, the Contractor suggested extending the entry soffit to conceal the duct
penetration. DLR and JYL both agree that the added soffit should be considered -$927.00.
6) Provide Cost proposal for door frame and lite modifications at doors A102, A202, A302, A312,
A402, B150 and D204. As currently scheduled, HM doors and frames at these locations contain
too much glazing per code. Doors at Stairwells:A102,A202,A302,A312,A402, remain as rated
HM frames as scheduled but require modification to door panel as door lite is limited to 100 sq
inches. Adjacent relites and transoms require deletion. Doors at Area Separations: B150 and
D204 remain as rated HM frames as scheduled but require modification to door panel as door
lite is limited to 100 sq inches. At stair foyers in areas A, B & D, the design documents show
hollow metal doors/frames with fire rated vision panels and large fire rated sidelights. The
Hollow Metal door vendor has pointed out that the size of these glazing panels will fall outside
the ability to retain the required 2 hour egress rating. This RFP modifies the openings to single
HM doors and frames with no side lights. The savings in fire rated glazing has resulted in a net
credit for this work -($2,242.00).
7) Provide a cost proposal to provide a 2" depression along Bleacher Stair A118A as described in
attached documents for AIPP Site 3. Note bleacher stair dimension at corner remains as shown
on 1/52.77. Bleacher concrete wall and associated rebar and footing at structural sections shifts
to the northwest 2" and the typical concrete wall section remains 8" as shown with a 10" thick
section at the top and bottom as shown. The artwork selected for site #3 was scheduled to be
surface mounted to the concrete wall.This method would leave the finished product projecting
off the wall with raw edges that are considered possible safety concerns. For this reason, the
concrete will be recessed 2"to receive the artwork -$1,089.00.
8) Provide Cost Proposal for Library Casework modifications along north and west walls of A218.
Provide shelving with'''4"vertical supports and shelves. Fixed shelves. Back panel for support on
three sides.In the bid documents, library casework(bookshelves)were specified to be W'MDF.
While reviewing these shop drawings,JYL&DLR concurred that the book shelving should be''//'
rather than%"material.This thicker material will ensure a lasting stable product for the
intended use -$4,691.00
9) Provide a cost/cost credit for adding and deleting mechanical fire dampers. Mechanical review
and coordination by PDC found areas of the project requiring modification to the location of
smoke dampers and fire/smoke dampers.This RFP included deleting dampers shown on the
design drawings and adding dampers not shown-$6,800.00
10) Provide cost credit to delete work of scheduled type 7 shaft walls to the underside of structure
at the east and south sides of the shaft shown at Mechanical Mezzanine C214. Existing
concrete; place concrete infill at existing concrete floor penetrations where removed piping
voids extend into floor area near ships ladder. Duct penetration;existing concrete and existing
concrete curb,seal penetration around insulated fabric wrapped ducts through horizontal
assemblies as scheduled. Sheet metal closure; provide sheet metal closure over scheduled
horizontal penetration assembly as required. Field verify dimensions.JYL confirmed with the AHJ
that the existing shaft at mechanical mezzanine C214 is not required to be fire rated.The
scheduled 1 hour shaft wall shown on the plans is no longer necessary. —($393.00)
Womens Bay Emergency Shelter
Jensen Yorba Lott Inc.—Contract No.2014-13
Change Order#10-$18,370.00
Provide geotechnical survey, existing well and septic adequacy tests,and new well and septic design
(if necessary),to be charged on a time and materials basis.
Change Orders-March 2014 Page 2
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Manager Reports on Projects to include Change Orders, Other ...
AGENDA ITEM #17.B.2.
�P xra, Kodiak Island Borough
t"a Sty , ,
ff`= '! jr , Engineering& Facilities Department
v Projects Office ice
r .ri} 710 Mill Bay Road
r-:
Kodiak,Alaska 99615
,f' Phone(907)486-9210 Fax(907)486-9347
TO: Mayor and Assembly
FROM: Matt Gandel,Project Manager/Inspector
CC: Bud Cassidy, Borough Manager
Bob Tucker,E/F Director
RE: Projects Status Report for Period Ending March 31,2014
LANDFILL LATERAL EXPANSION
Brechan Enterprises is the contractor for Phase II of the Landfill Lateral Expansion project,constructing a
new fully-lined landfill cell with leachate collection system. After being shut down for the winter,
Brechan has started to remobilize by preparing the leachate lagoon (collection area) for installation of a
new high-density polyethylene liner.The liner prevents leachate from leaking into the ground under the
lagoon.Phase II is scheduled to be completed by September 20, 2014.
Phase III is construction of a leachate treatment plant. A contract for Phase III has been awarded to
ASRC SKW Eskimos, Inc. ASRC has started construction, beginning with blasting rock for the foundation
of the new plant. The pre-engineered metal building for the treatment plant was purchased under a
separate contract, and arrived in Kodiak the week of March 24, 2014. The fourteen truckloads of
building panels and parts will be transported to the landfill for storage until ASRC is ready to start
erection. Phase III is scheduled to be completed by May 31, 2015.
KODIAK FISHERIES RESEARCH CENTER VENTILATION MODIFICATIONS
The scope of this project includes modifications to the Kodiak Fisheries Research Center ventilation
system and installation of lighting controls that will enhance and extend the life of the building systems,
and increase the energy efficiency of the facility.The United States Government will be reimbursing KIB
for a portion of the construction costs through a lease amendment with GSA for the NOAA occupied
space in the building. Wolverine Supply is the contractor for the project, and will be mobilizing to start
onsite construction on April 14, 2014. Construction needs to be completed no later than July 15, 2014
to comply with GSA funding requirements.
CHINIAK SCHOOL OIL TANK REPLACEMENT
Chiniak School is next on the list of island-wide replacement of underground oil tanks at school facilities.
Chiniak has 12,000 gallon and 500 gallon underground tanks that will replaced with a 3,000 gallon
aboveground tank. KIB staff has received approval from the Alaska Department of Environmental
Conservation to close the existing 12,000 gallon tank in place, and not have to incur the expense of
removing it from the ground. Bidding was open on March 7, 2014,with bids due April 1, 2014.Four bids
Page 105 of 108
Manager Reports on Projects to include Change Orders, Other ...
AGENDA ITEM #17.B.2.
were received, and staff is currently evaluating the bid documentation to determine the lowest
responsible bidder.
ANTON LARSEN BAY DOCK
KIB has received Alaska Legislature and Denali Commission grants to provide upgrades and expansion of
the existing floating dock facilities at Anton Larsen Bay.Jensen Yorba Lott (JYL)and PND Engineers have
completed topographic and bathymetric surveys of the area and PND provided a conceptual design
report with options and cost magnitudes in January 2014. Public meetings were held in Kodiak, Ouzinkie,
and Port Lions on March 5, 2014, and were well attended with many valuable comments provided.The
outcome of those meetings was a change in design direction — rather than placing the new dock in a
slightly different location to ensure that there would be uninterrupted access to the existing dock,there
was consensus that placing the new dock in the same location as the existing was preferred, and that
lack of dock access would be acceptable for several weeks as long as prior notice was provided.JYL and
PND will be issuing a report summarizing the public meeting/comment process before proceeding
further with design.
KODIAK MIDDLE SCHOOL CONCRETE
This project is the final project to be completed from the 2004 GO Bond Issue. The scope consists of
repairs to concrete walls and walkways surrounding Kodiak Middle School. The project was previously
bid twice;the first time the bids exceeded available funding and the second time there were no bidders.
Jensen Yorba Lott completed the original design for this project, and made adjustments to the scope of
work to try and attract interest from local contractors and ensure that the base bid scope of work
matches available funding. Bidding was open on February 21, 2014, with bids due March 25, 2014.Two
bids were received, both within available funding, and staff is currently evaluating the bid
documentation to determine the lowest responsible bidder.
FIRE PROTECTION AREA NO.1 EMERGENCY GENERATOR
KIB received a Designated Legislative Grant in 2012 to provide an emergency power generator and
switch gear at the Bayside Fire Station. In addition, the Fire Protection Area No. 1 Board has agreed to
provide funds to help complete the project. The Assembly approved a design contract with RSA
Engineering on February 20, 2014, and RSA has until April 30, 2014, to complete 95% design for this
project.
SCHOOL EMERGENCY GENERATORS
KIB received an Alaska Legislature grant in 2011 for installation of emergency generators at several
Borough schools. In the summer of 2014 the Projects Office is planning to install generators at the
schools in Karluk, Old Harbor, Port Lions, and North Star Elementary. Jensen Yorba Lott and PDC
Engineers completed 65% design development documents which were approved by the
Architectural/Engineering Review Board on February 25, 2014.The Assembly approved a change order
for the design team to proceed with 95%design at the April 3,2014, regular meeting.
WOMENS BAY FIRE HALL ADDITION
KIB has received grants from the Alaska Legislature and U.S. Department of Housing and Urban
Development for design and construction of an emergency shelter attached to the Womens Bay Fire
Hall. Jensen Yorba Lott (JYL) has completed conceptual design and presented it to the Womens Bay
Service Area board on March 4, 2014. The Assembly approved a change order for JYL to proceed with
design and perform construction administration work at the April 3,2014, regular meeting.
Project Status Report—March 2014 Page 2
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Manager Reports on Projects to include Change Orders, Other ...
AGENDA ITEM #17.B.2.
PORT LIONS SCHOOL EXTERIOR PAINTING
This project is painting of the exterior of Port Lions School.This project was scheduled to go out for bid
in February 2014 with the work completed during the summer of 2014, but is currently on hold pending
the review of the use of the Facilities Fund for Renewal and Replacement projects.
EAST/PETERSON FLOORING
This project will be removal and replacement of flooring at East and Peterson Elementary Schools. This
project was scheduled to go out to bid in early 2014, with construction in the summer of 2014, but is
currently on hold pending the review of the use of the Facilities Fund for Renewal and Replacement
projects.
BOROUGH BUILDING RENOVATION
This project is a combination of several Renewal and Replacement projects for overall renovation of the
existing Borough Building. The work would include replacing the boilers, asbestos abatement in the
boiler room and existing flooring, installing new flooring, and upgrades to various mechanical and
electrical building components. It is anticipated that this will be a phased multi-year project beginning
after the School District relocates its offices in the fall of 2014.This project is currently on hold pending
the review of the use of the Facilities Fund for Renewal and Replacement projects.
Note: A status report on the Kodiak High School Addition and Renovation project is provided
separately from Wilson Engineering,Inc.
Project Status Report—March 2014 Page 3
Page 107 of 108
Manager Reports on Projects to include Change Orders, Other ...
AGENDA ITEM #17.B.2.
WILSON ENGINEERING.MONTHLY PROGRESS REPORT
Kodiak High School Renovation
. Period Ending; March 31, 2014
Summary:
The project continues to progress with 100%of the Watterson work force focusing on the new four level Tower
Complex.Wall framing continues on the 4th floor along with installation of gypsum wall board on level 3.Architectural
concrete was placed at ground floor locations making way for framing and utility rough-in.Also completed this period is
the new concrete bleacher at the Cascading Commons.Our mechanical contractor continues installation of HVAC
systems on all levels.PVC roof membrane was completed 90%as was the interior fire proofing of structural steel.
While progress remains steady,the exterior Curtain Wall Glazing system will not arrive in Kodiak in time for the
scheduled completion of August 1,2014.Modifications to the phasing schedule are necessary to accommodate this
unscheduled impact.Completion of the Tower is now set for October 1,2014.Staff and students will return to school
this fall utilizing the same class rooms as the previous school session. To accommodate school programing,the phase 6
Area B class rooms will remain as is until the Tower is complete.
Work This Period: ��I
• Interior wall framing all levels
• Electrical&mechanical rough-in all levels i"'Fr
• Start installation of interior gypsum wall board 40#12-----C-titit
• Continue exterior weather barriers °
• Complete the PVC .N
ritlY
cw 11.
Work Scheduled Next Period: " � v a[r�" '
• Interior sound insulation Tower exterior weather barrier
• Interior gypsum wall assemblies
• Continue mechanical and electrical utilities a
• Continue installing exterior weather barrier ;w.`' r�- a
• Rough-in telecom and AV systems pit - l ;" ' - '="i "'r•
�
{, � ut'
Schedule Status: Phase 2 Gymnasium completed. Phase 3 �„ )k tr.
completed. Phase 4 schedule modified(completion October
„•,g •try' =k?S' :=' �
1).Phase 6 completion to be determined
Scheduled,Milestones In Progress RFI's r ,,,
Phase Start Milestone % Last Period 36 . .. .:cat' ' k. _ ..
Complete This Period 26 Concrete bleachers @ Cascading Commons
1 4-5-13 6-01-13 99% Open RFI's 04
2 4-5-13 9-23-13 100% yttt
3 4-5-13 01-16-14 100% Total To-Date 304
4 4-5-13 8-01-14 44% = -` j 'ltif ' '
Approved Change Orders This Period pri*". ^i^ $ '
Ac
• Delete interior door access controls(credit) - a t • r ,
• Relocate Fire Alarm Panel to Area A
• Electrical power for Kiln and range hood F g F, �T` ,,,
• Modify Grid 3 Fire Damper rating ' ate$
Exterior of new Music Wing
Bruce Walter, Project Manager
Page 108 of 108
Manager Reports on Projects to include Change Orders, Other ...
Kodiak Island Borough
Assembly Regular Meeting Guidelines
April 17, 2014, 7:30 p.m., Borough Assembly Chambers
PLEASE ANNOUNCE: Please remember to turn off ringers on your cell phones or put
them on vibrate.
1. INVOCATION
Major Michael Bates of the Salvation Army.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member,
the REASON for the absence, and whether the absence is excused by the Assembly.
Recommended motion: Move to excuse Assembly member Stephens who is
absent due to personal leave.
VOICE VOTE ON MOTION.
4. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed with an asterisk (*) are considered to be routine and non-controversial
by the Assembly and will be approved by one motion. There will be no separate
discussion of these items unless an Assembly member so requests, in which case the
item will be removed from the consent agenda and considered in its normal sequence on
the agenda. All items in yellow are consent agenda items.
Summary of Consent Agenda Items:
Regular Meeting Minutes of March 20, 2014.
* Confirmation of the Mayoral Appointment to the Architectural/Engineering Review
Board (Rick Ryser).
Recommended motion: Move to approve the agenda and consent agenda.
VOICE VOTE ON MOTION.
5. APPROVAL OF MINUTES
A. *Regular Meeting Minutes of March 20, 2014.
Continued on next page...
Kodiak Island Borough Assembly Guidelines
April 17, 2014 Page 1
6. AWARDS AND PRESENTATIONS
A. Longevity Awards — Manager Cassidy
• Jeff Johnson, Baler Operator II, Engineering and Facilities Department, 15 years
• Jeanne Friel, Assessment Clerk I, Assessing Department, 5 years
B. Employee of the Quarter Award — Manager Cassidy
• Dave Conrad, Construction Inspector/Engineer in the Engineering and Facilities
Department
C. Certificate of Acknowledgement for Achieving the 2014 National Volunteer Fire
Council Fire Prevention Award - Mayor Friend
• Jim Pickett, Bayside Fire Station Captain
D. Military Child Month Proclamation — Mayor Friends
• Accepting: Danielle and Rob Medolla and sons Christophertand Paul
7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
A. Agenda Items not scheduled for public hearing and general comments.
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to:
1. sign in
2. state their name for the record
3. turn on the microphone before speaking
8. COMMITTEE REPORTS
9. PUBLIC HEARING
A. Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 Square Foot Portion of Lot
2A, Block 9, Miller Point Subdivision, First Addition, From RR1-Rural Residential One
To PL-Public Use Lands (P&Z Case No. 14-013).
Recommended motion: Move to adopt Ordinance No. FY2014-17.
Staff Report — Manager Cassidy
Open public hearing.
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to sign in and state their name for the record.
Comments are limited to three minutes per speaker.
Close public hearing.
Assembly discussion and amendments may be offered at this time.
ROLL CALL VOTE ON MOTION.
Kodiak Island Borough Assembly Guidelines
April 17, 2014 Page 2
B. Ordinance No. FY2014-18 Amending Kodiak Island Borough Code of Ordinances
Title 2 Administration and Personnel, Chapter 2.120 Parks and Recreation
Committee, Section 2.120.010 Committee Created — Duties, and Section 2.120.030
Administrative Assistance.
Recommended motion: Move to adopt Ordinance No. FY2014-18.
Staff Report — Manager Cassidy
Open public hearing.
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to sign in and state their name for the record.
Comments are limited to three minutes per speaker.
Close public hearing.
Assembly discussion and amendments may be offered at this time.
ROLL CALL VOTE ON MOTION.
10. BOROUGH MANAGER'S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
12. UNFINISHED BUSINESS — None.
13. NEW BUSINESS
A. Contracts
1. Approval of Change Order No. 2 Amending Contract No. FY2013-17 Project
Management Services for the Kodiak High School Addition and Renovation
Project.
Recommended motion: Move to authorize the Manager to execute Change
Order No. 2 Amending Contract No. FY2013-17 with Wilson Engineering,
Inc. of Juneau, Alaska for Project Management Services in an amount not
to exceed $320,830.
Staff Report — Manager Cassidy
Assembly discussion.
Recommended motion: Move to postpone indefinitely the approval of
Change Order No. 2 Amending Contract No. FY2013-17 with Wilson
Engineering, Inc. of Juneau, Alaska for Project Management Services.
Assembly discussion on postponement only.
ROLL CALL VOTE ON MOTION TO POSTPONE.
Kodiak Island Borough Assembly Guidelines
April 17, 2014 Page 3
B. Resolutions — None.
C. Ordinances for Introduction — None.
D. Other Items
1. *Confirmation of the Mayoral Appointment to the Architectural/Engineering
Review Board (Rick Ryser).
2. Approval of Revised Planning and Zoning Commission By-Laws.
Recommended motion: Move to approve the revised Planning and Zoning
Commission By-Laws.
Staff Report— Manager Cassidy
Assembly discussion.
ROLL CALL VOTE ON MOTION.
14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to:
1. sign in
2. state their name for the record
3. turn on the microphone before speaking
15. ASSEMBLY MEMBERS' COMMENTS
Announcements — Mayor Friend
The Assembly and School District Board will meet in a Joint Work Session on Thursday,
April 24 at 6:30 p.m. in the School District Conference Room.
The next Assembly work session will be held on Thursday, April 24 at 7:30 p.m. in the
Borough Conference Room. The next regular meeting is scheduled on Thursday, May 1
at 7:30 p.m. in the Borough Assembly Chambers.
16. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
ROLL CALL VOTE ON MOTION.
Kodiak Island Borough Assembly Guidelines
April 17, 2014 Page 4
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET 0./
Regular I/ Special /Date: O`-Cl (' 4 (r-O( `7
Convened: '1 . 1b firN Recessed: Reconvened: / Adjourned:
BY: BY: BY: Cl.1 ig---1,;1/4„) BY: $1.0( ,QN` BY: Li itl/,t ox_J
SECOND: SECOND: SECOND: SECOND: bA SECOND:
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mss, YES .NO YES tNO 7 YES` NO c ` a 'YES NO ,YES NO:;
Ms. Austerman ✓ Ms. Austerman Ms. Austerman Ms. Austerman ✓ Ms. Austerman
ovw Mr. Bonney V Mr. Bonney Mr. Bonney Mr. Bonney Mr. Bonney 4- ✓
Mr. Griffin U Mr. Griffin Mr. Griffin Mr. Griffin ✓ Mr. Griffin
Mr. Kaplan f Mr. Kaplan Mr. Kaplan Mr. Kaplan ✓ Mr. Kaplan V
Ms. Lynch V Ms. Lynch Ms. Lynch Ms. Lynch t/ Ms. Lynch V
Mr. Peterson V Mr. Peterson Mr. Peterson Mr. Peterson ✓ Mr. Peterson V
u St:: e : , Mr ` e. • Mr . 4
:. + i . Ste. , -....he :-•he
' ` ' 'CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE'?TE? CHANGE OF VOTE'? CHANGE OF VOTE'? CHANGE OF VOTE?
TOTAL: TOTAL: TOTAL: TOTAL: ( 0 TOTAL: r„ U
The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly.
Mayor Friend V Mayor Friend Mayor Friend Mayor Friend Mayor Friend
• Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3
Reconsideration on the same day, suspension of rules, limit of extend debate, previous question
• Majority votes is majority of the membership (quorum). Point of Order and Recess.
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET -a
Regular I Special Date: 4I ICI l {�- ('
Convened: Recessed: Reconvened: Adjourned: u 'v
BY: r t-('k BY: k BY: k ) BY: \/ii �; / BY:
SECOND: --� SECOND: �\ rf SECOND / SECOND:ow
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Ms. Austerman Ms. Austerman Ms. Austerman V Ms. Austerman / Ms. Austerman
Mr. Bonney Mr. Bonney J Mr. Bonney
17/ Mr. Bonney Mr. Bonney
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Mr. Griffin Mr. Griffin g ✓ Mr. Griffin Mr. Griffin
1/7 Mr. Griffin
Mr. Kaplan Mr. Kaplan V Mr. Kaplan , / Mr. Kaplan V Mr. Kaplan
Ms. Lynch Ms. Lynch Ms. Lynch V Ms. Lynch 2 V Ms. Lynch
Mr. Peterson Mr. Peterson v Mr. Peterson Mr. Peterson ,/ Mr. Peterson
!totter a_* .- &�t.2 1. 4 a / i1 ' e � �� 1�6 v � e• a _-
x `CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?_ CHANGE OF VOTE?f . `
TOTAL: TOTAL: I n 0 TOTAL: Lt -'0 TOTAL: (. 0 TOTAL:
The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly.
Mayor Friend Mayor Friend Mayor Friend Mayor Friend Mayor Friend
• Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3
Reconsideration on the same day, suspension of rules, limit of extend debate, previous question
• Majority votes is majority of the membership (quorum). Point of Order and Recess.
KODIAK ISLAND BOROUGH
REGULAR MEETING
Regular Meeting of: April Hi LS
Please PRINT your name Please PRINT yourname
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