2014-03-27 Work Session Kodiak Island Borough
Assembly Work Session
Thursday, March 27, 2014, 7:30 p.m., Borough Conference Room
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting
agenda packet and seek or receive information from staff.Although additional items not listed on the work session agenda
are discussed when introduced by the Mayor,Assembly,or staff.no formal action is taken at work sessions and items that
require formal Assembly action are placed on regular Assembly meeting agenda.Citizen's comments at work sessions
are NOT considered part of the official record.Citizen's comments intended for the"official record"should be made at a
regular Assembly meeting.
Page
1. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
2. AGENDA ITEMS
3 - 6 a. Consensus on the Community Statement to the North Pacific Fisheries
Management Council on Gulf of Alaska Trawl Bycatch Management
GOA Trawl By-Catch Management Letter Draft.pdf
7 - 22 b. Furniture, Fixtures, and Equipment for the Kodiak High School Project
KHS FFE backup.pdf
23 -45 c. Code Enforcement Policy Discussions
Code Enforcement Policy Discussions.pdf
46 - 55 d. Revenue Projections from Finance Director Karl Short
FY2015 Revenue Projections .pdf
56 - 66 e. Title 7 Elections Code Amendments
2014 Election Code Amendments.pdf
67 - 76 f. Non-profit Funding Discussion -Application Form and Process
Nonprofit Funding Application and Outline.pdf
3. PACKET REVIEW
PUBLIC HEARING
Ordinance No. FY2014-15 Altering the Boundary of Womens Bay Service Area
By Annexation of the Area Comprising Proposed Lots 1 and 2 of Kashevarof
Heights Subdivision, a Portion of Lot 1, U.S. Survey 2539, as well as the
Proposed Panamaroff Creek Drive Right of Way Extension and Service Road as
Illustrated in Exhibit A.
NEW BUSINESS
CONTRACTS
Approval of Change Order No. 11 Amending Contract FY2014-13
Architectural and Engineering Services Term Contract for Design and
Construction Administration for the Womens Bay Emergency Shelter Project.
Approval of Change Order No. 12 Amending Contract No. FY2014-13
Architectural and Engineering Services Term Contract for Design and
Page 1 of 76
Construction Administration for Design and Construction Administration for the
School Emergency Generators Project.
RESOLUTIONS
Resolution No. FY2014-30 Authorizing Land Sale Number Eighteen and
Establishing Terms and Conditions.
ORDINANCES FOR INTRODUCTION
Ordinance No. FY2014-16 Adopting and Implementing a New Employee
Classification and Compensation Plan, Revising Sections of the Personnel
Manual, and Updating Position Descriptions.
Ordinance No. FY2014-17 Rezoning Lot 1 and a ± 14,379 square foot portion of
Lot 2A, Block 9, Miller Point Subdivision, First Addition, from RR1-Rural
Residential One to PL-Public Use Lands (P&Z Case No. 14-013).
Ordinance No. FY2014-18 Amending Kodiak Island Borough Code of
Ordinances Title 2 Administration and Personnel, Chapter 2.120 Parks and
Recreation Committee, Section 2.120.010 Committee Created—Duties and
Section KIBC 2.120.030 Administrative Assistance.
OTHER ITEMS - None.
4. MANAGER'S COMMENTS
5. CLERK'S COMMENTS
6. MAYOR'S COMMENTS
7. ASSEMBLY MEMBERS COMMENTS
Page 2 of 76
AGENDA ITEM #2.a.
Island 80 . .F K
ihist
ltaskds
Kodiak Island Borough City of Kodiak
710 Mill Bay Road, Rm. 101 710 Mill Bay Road, Rm. 220
Kodiak, AK 99615 Kodiak, AK 99615
907.486.9310 907.486.8636
i
April 1, 2014
Mr. Eric Olson
North Pacific Fishery Management Council c4gq�,�-
�
Re: Agenda item C-2, GOA Trawl Bycatch'Management -C:k>r
Dear Chairman Olson: \C\ .
The City of Kodiak and Kodiak Ind Borough look'forwparticipating in this Council action
and will provide the North Pacific Council with the views of our community as a whole. The Kodiak
Fisheries Work Group-CH-a'?held manylpublic meetings and discussions and understands the
outcome of the trawl bycatch management action will have profound effects on our community as
well as on harvesters and p ocessors�From these meetings and discussions Kodiak municipal
leaders considerthe oc mmunity,to be then essary"third leg of the stool." The welfare of all three
of thesesectors will ntinue to be o\u�:focus as the Council moves forward.
A\ \\ \Y'
By Resolution,(attached), the City and.Borough have identified ten community goals to be
considered in this fishery management action. First on this list is to provide effective controls of
prohibited species catch and other bycatch, to provide for balanced and sustainable fisheries and
healthy harvesting'and,proceasing sectors. We strongly support the Council's initiative to reduce
bycatch and encouragetimely Council progress in advancing a cooperative management program
as a tool in this effort.
We support continued expansion and analysis of Section 1 of the framework motion,
Bycatch Management, particularly reduced PSC and Cooperative Management
➢ We support expanded analysis of Section 1, Part(b),which deals with duration of shares
and calls for a portion of target species share allocation to be evaluated for retention based
on achievement of Council bycatch targets and other Council objectives. The discussion
Page 3 of 76
Consensus on the Community Statement to the North Pacific Fi...
AGENDA ITEM #2.a.
NPFMC Letter
April 1, 2014
Page 2
paper notes that any subsequent redistribution could be made to existing shareholders, or to
others, including groups that organize as fishing community non-profits.
> We support Section 2, 100% observer coverage.
> We support Section 5, Allocated Species,which anticipates that the program will allocate
target species pollock and Pacific cod, as well as PSC species including halibut and
Chinook salmon.
• We support expanded analysis of the framework motion SectiomB regarding the potential
r
structural elements required in the voluntary cooperativesi!pi articularly Parts (d), (e), and (f),
in order to help accomplish our community goal of maintaining or increasing employment
opportunities for vessel crews, processing work and support industri s.`
> We support expanded continued analysis of:Part•(d), which deals with the rreequired duration
of the initial cooperatives (two years).
> We support expanded analysis of.P\(e),which deals wit\cooperative contracts between
processors and harvesters and cooperative exit strategy. It also contains an option for
requiring community sign-off on cooperatvecontracts,which enables some form of
community participation in the cooperative anagement structure . More information on this
option will give community members thie\opporunity o deliberate on how community
participation might bestbe,accomplished'Also in Part (e)•the rules governing the ability of a
iiniiat o rc
harvester to exit arcini4ahcooperative associated with his historical processor could
potentially contribute to our'community goal of maintaining opportunities for processors to
enter the fishery.
> We support expanded analysis Part.(f)„which deals with potential additional cooperative
s ve
contract elements such as'bycatch management, active participation requirements,
/mechanisms to f ci`itate entry,nd;other community provisions. It was noted that the
rcommmmuuniitty could potentially brig,e ements to the cooperative contract structure.
• We support continued\nalysis of Section 7, Part (a) which deals with limiting consolidation
through setting caps on�vessel use, on allocation percentages held, and on processors,
which would'maintain or increase employment opportunities for vessel crews, processing
workers, and support industries. Consolidation limits through ownership and use caps
could also aid it maintaining opportunities for fishermen to enter the fishery.
We support adding a provision for analysis that would also set a cap on the percentage of
quota that could be held in one cooperative.
> We support continued analysis of Section 7, Part (b), which would require that target
species continue to be landed in the region to which the fish has been delivered historically.
Page 4 of 76
Consensus on the Community Statement to the North Pacific Fi...
AGENDA ITEM #2.a.
NPFMC Letter
April 1, 2014
Page 2
> We strongly support expanded analysis of the port delivery requirement in the Part(b)
Option, which would require target species in the Central Gulf that have been historically
landed in Kodiak to continue to be landed in Kodiak.
> We support expanded analysis of Section 7, (Part c), which requires individuals or entities to
meet fishery participation criteria, or other criteria, to purchase an eligible license with
associated history. This provision could help prevent the acquisition,of available quota by
entities with no fishery participation. The discussion paper not s thansfer limitations
could be structured as a right of first refusal (ROFR), wh re'local`cquisition of available
quota is given priority. The Council could consider making'transferlimitations a means of
maintaining an owner-operated fleet or of providing other ways of tying,licenses and quota
to a community. ���
> 'We support continued analysis of Section 8 on Transferability, Part(b), which allews the
severing of target species history from an LLP."This couldrallow the harvester,with little or
no quota the opportunity to add to his quota with ut;p rchasing an additional LLP and a
large block of quota.
> We support adding an element to the for analysis, thatprovides for community entity
ownership of quota. Criteria for participat o-in orthrough a community unity entity could include
crew pay and local crew hire requirements and other ommunity provisions. Criteria for
community ownership'entitie could also include providing additional quota to a harvester
who has below a1tl resholdlevel of quota,Vr no initial allocation, facilitating the continued
participation of harvesters ih the rationalized fisheries. The analysis should compare and
contrast the community entity ownership optio with the other options and alternatives that
address community participate entity/
contained in,the framework motion. This comparative
analysis hould,clarify which option or-options would be of the most benefit to all three
staakkeholder~s 'harvesters processors and the community.
> We anticipate that lo\ng dow the fishery for harvesters and processors through a
• coop re ative management structure will facilitate the industry's ability to maximize the
resource through improved quality and value-added processing. Additionally, it will reduce
the stress•placed on the community infrastructure when production is maintained at peak for
prolonged periods
> We support a management program that will help minimize adverse economic impacts of
consolidation of the harvesting or processing sectors while maintaining the economic
strength and vitality of Kodiak's working waterfront.
> We support the establishment of methods to measure success and impacts of management
programs including collection and analysis of baseline and after action data. This will mean
Page 5 of 76
Consensus on the Community Statement to the North Pacific Fi...
AGENDA ITEM #2.a.
NPFMC Letter
April 1, 2014
Page 2
robust data collection and reporting requirements including continued analysis of
maintaining the ability for reporting on cooperatives in light of confidentiality requirements.
We also support Council action requiring reviews of the management program, including the
five-year review required by the Magnuson Stevens Act, and possible reviews at the one
and three year marks.
Thank you for undertaking the important work of designing and implementing this trawl bycatch and
cooperative management program for the Gulf of Alaska. The City of.Kod k and Kodiak Island
Borough will remain actively involved in this decision process andwe`.encourage your questions
and comments as we move forward together.
Sincerely,
Jerrol Friend, Mayor ' "Th\Pat Branson,,MMayor
Kodiak Island Borough City of Kodiak
'll‘'INIIII*:\\s\ '' '
9
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Page 6 of 76
Consensus on the Community Statement to the North Pacific Fi...
AGENDA ITEM #2.b.
KODIAK ISLAND BOROUGH
‘1,"' ` ki C1 r\ Engineering& Facilities Department
A
?
ate +c : 1 /� Projects Office
t , sfk
olx-r ": 710 Mill Bay Road
kn, •ti*a `-^. v'. r: Kodiak,Alaska 99615
i
:hs;;,? Phone(907) 486-9210 Fax(907)486-9347
'it:.
Date: March 13,2014
To: Mayor and Assembly
From: Matt Gandel,Project Manager/Inspector
RE: Kodiak High School Addition and Renovation
Furniture, Fixtures,and Equipment Contract
At the April 17, 2014, regular meeting, staff will be requesting approval of a contract with School
Specialties, Inc. for procurement and installation of furniture and other equipment for the Kodiak High
School Addition and Renovation project.
In October 2013 staff advertised a Request for Proposals for a Furniture, Fixtures and Equipment(FF&E)
supplier for the KHS project. Four proposals were received and scored by a committee made up of KIB
and KIBSD personnel. School Specialties was selected as the top proposer, and in January 2014 the
Borough Manager approved a Memorandum of Agreement for them to assist with developing a list of
furniture and equipment necessary for the project, and to prepare preliminary price quotes. Copies of
the Request for Proposals and Memorandum of Agreement are attached for reference.
Since then School Specialties has been working with interior designer DLR Group and meeting with
KIBSD teachers and staff to develop a final list. Once the list is complete, School Specialties will assign a
cost for each item and submit it to KIB for approval. The list is almost complete, and is due to be
submitted to KIB no later than April 3, 2014. As the list is not yet complete the total cost is unknown,
however,we anticipate that it will be close to the remaining budget amount.
The current FF&E budget is shown below:
$2,000,000.00 DEED approved budget for FF&E
$156,497.00 Change order 3 to contract FY2011-21 for Jensen Yorba Lott and DLR Group to provide
assistance during the FF&E process
$479,550.02 Equipment procurement contract with Integrated Logic to provide IT equipment
$324.90 Admin expenses to date
$1,363,628.08 Remaining FF&E Budget
A copy of the schedule for FF&E is attached,showing awarding a contract for furniture on April 18,2014,
furniture shipping to Kodiak the week of July 21 and installation starting July 28.Award of this contract
is a crucial step in ensuring that all the required furniture and equipment arrive on time to meet the
project schedule.
Page 7 of 76
Furniture, Fixtures, and Equipment for the Kodiak High Schoo...
AGENDA ITEM #2.b.
Kodiak Island Borough
Request for Proposal
Furniture,Fixtures and Equipment Supplier
Proposals will be accepted until 3:00 pm,Tuesday,October 15,2013 by the Kodiak Island Borough for
services related to Furniture,Fixtures and Equipment Supplier Services. The Kodiak Island Borough
reserves the right to reject or accept any or all proposals,to waive irregularities or informalities in the
proposals and give particular attention to the qualifications of the proposer.
Equal employment opportunity requirements prevail.
Proposal documents are available electronically from www.kodiakak.us.
Engineering/Facilities Department
Kodiak Island Borough
710 Mill Bay Road
Kodiak,Alaska 99615-6398
Telephone:(907)486-9210
Fax(907)486-9347
Email address:jwolfe @kodiakak.us
Submit Proposals To:
Office of the Borough Manager
Room 125
Kodiak Island Borough
710 Mill Bay Road
Kodiak,Alaska 99615-6398
Proposals will be received until the time stated above. Proposals received after the time stated above
will be returned unopened. Envelopes must be clearly marked:
FURNITURE,FIXTURES AND EQUIPMENT SUPPLIER PROPOSAL
Charles E.Cassidy Jr.
Borough Manager
1 October 2013
Publish:
Kodiak Daily Mirror,1,9,14 October
Anchorage Daily News,1,9,14 October
Seattle Journal of Commerce,1,9,14 October
Page 8 of 76
Furniture, Fixtures, and Equipment for the Kodiak High Schoo...
AGENDA ITEM #2.13.
Introduction:
Pursuant to Kodiak Island Borough Code Section 3.30.110(KIB)and the Kodiak Island Borough School
District(KIB,the owner)have prepared this Request for Proposal(RFP). The purpose of the RFP is to
make a qualifications based selection of a firm to supply,install and support fixtures,furniture and
equipment necessary for the operation of a high school education program. The firm selected will work
directly with Jensen Yorba Lott, Inc., Architect of Record(JYL)for the Kodiak High School and their
consultant firm, DLR Group. JYL will prepare furnishings plans describing the quantity and location of
new furniture as well as existing furniture to be re-used. The successful proposer will provide and install
the furnishings described in the furnishings plans,and provide warranty service.
Community profile:
The Kodiak Island Borough is the general government unit for the archipelago known as Kodiak. The
Borough extends over 180 miles by 70 miles with a total land area of approximately 5000 square miles
and encompasses approximately 200 islands. In 1989 additional lands were annexed on the Alaska
Peninsula from Cape Douglas to Wide Bay. Moderate seasons,cloudy skies,and moderately heavy
precipitation characterize climatic conditions. Average yearly rainfall is 70 inches with an average of
77.5 inches of snowfall.Wind averages 10 knots with gusts as high as 100 knots.
Scope of Work:
The scope of work under this RFP includes:
Design Phase Support: work with the JYL design team to make preliminary furnishings selections and
preliminary price quotes for new furniture. Modify preliminary selections as requested,and adjust
price quotes as needed.
Contract phase support:based on the final furniture plans, provide a price proposal to: provide and
install new furnishings as indicated on the plans; coordinate with owner installation of existing
furnishings; provide tear down and disposal of shipping materials,furnishings cartons and other waste.
Furnishings are to be installed over several phases.
Warranty Phase Support: Provide punch list support and corrective work necessary at substantial
completion and final completion; provide training as necessary for the operation and maintenance of
applicable furnishings; provide warranty support for the duration negotiated.
Budget: Budget available for FFE(procurement,shipping, installation of new FFE,closeout and other
tasks)is approximately$900,000 dollars.
Existing FFE: the Owner will be responsible for moving and re-installing existing FFE to be re-used. The
successful respondent must make provisions for Owners personnel during the installation of new and
existing furnishings.
Selection Process:
KIB and KIBSD staff will review the response to this solicitation,with input from JYL. Final selection will
be made by KIB/KIBSD staff.
Responsive firms will be ranked numerically. Responses will be evaluated on the basis of the advantages
and disadvantages to the KIB using the criteria set forth in this RFP.
Page 9 of 76
Furniture, Fixtures, and Equipment for the Kodiak High Schoo...
AGENDA ITEM #2.b.
The selection process for this RFP will be a qualification based selection process where price is not an
evaluation criterion. There shall be no discussion of price in either the initial response or interview(if
needed). The top ranked firm selected will be required to submit detailed preliminary and final fee
proposals.
If requested by KIB,selected proposers will be interviewed with KIB selection staff. Proposers will be
notified in writing of the interview requirements,dates,time,location and amount of time allowed for
an interview/presentation and question/answer period. All expenses related to proposal development
and interview/presentation costs are the responsibility of the proposer and shall not be charged to the
KIB.
Evaluation Factors:
The evaluation factors and weight of each are:
Qualifications and Experience 30%
Firm Capacity 30%
Services 20%
Management and Business Stability 20%
Total: 100%
Qualifications and Experience 30%
1. Provide the company history and experience of the proposed firm: duration the firm has been
in business;describe if known under a previous partnership or doing business under a different name.
2. Describe the proposer's experience with the supply and installation of FFE for school facilities of
similar scope and size to this project.
3. Provide detailed information on at least two projects of similar scope to the services requested,
including references from school districts and specifiers.
4. Provide resume of the project manager proposed to be the point of contact for this project.
Indicate where(address,including city and state)the project manager will be located for the duration of
this project. Include references.
5. Describe your experience with cooperative purchase agreements.
Firm Capacity 30%
1. Describe the furniture and equipment manufacturers available through the proposer. Describe
the relationship between the proposer and the manufacturers represented: duration of marketing
agreements; links to online catalogs describing the type of furnishing represented.
2. Describe the approximate annual volume of business conducted(in terms of dollars) by the
proposer.
3. Describe cooperative purchase agreements between the proposer and other entities that would
be applicable to Alaska and of benefit to the owner.
Services 20%
1. Describe value added services available through the proposer,such as price guarantees,
shipping arrangements,warranty services,etc.
2. How do you provide training,warranty and maintenance support required?
Page 10 of 76
Furniture, Fixtures, and Equipment for the Kodiak High Schoo...
AGENDA ITEM #2.b.
•
3. How would you propose to assist the design team in making furnishings recommendations to
the Owner in light of significant budget constraints.
4. Describe shipping arrangements available through your firm that can be of value to the Owner,
including Alaska shipping experience.
S. Describe how you would provide installation,tear down and disposal of shipping materials,
furnishings cartons and other waste.
Management and Business Stability 20%
1. Describe how you would provide the furnishing to be delivered and installed under this contract.
Describe who,what where and how you would propose to provide the services necessary from initial
selection to final closeout.
2. Describe if the respondent has ever declared bankruptcy or been served a lien that resulted in a
judgment against the respondent,either under the name of the current firm or under a previous
business for which the respondent had responsible charge.
3. Describe if the proposer is presently engaged in a claim or lawsuit related to the services of the
firm.
4. Provide proof of Business license in the State of Alaska and Corporate Registration if applicable.
Proposal Format
Proposals should not exceed 15 pages(8.5X11)double sided and stapled, exclusive of appendix,cover
page,letter of transmittal and table of contents. Bulky bindings such as three ring binders are
discouraged. Provide five(5)hard copies plus one copy in electronic(PDF,Adobe Acrobat Reader
version 8.0 or later)format on a storage device accessible by a standard USB port.The response must
contain,in concise narrative in the order,the evaluation criteria set forth in this solicitation.
Submit proposals to:
Office of the Borough Manager
Kodiak Island Borough
710 Mill Bay Road
Kodiak,Alaska 99615
Envelopes should be clearly marked Kodiak High School FFE Proposal.
Proposals should be stapled and organized according to the following outline:
Letter of Transmittal: the letter of transmittal shall include the following:
1. Proposers name and address
2. Statement indicating the proposal is valid for at least 90 days from the proposal submission
deadline
3. Statement indicating the proposers willingness to perform the services described in the RFP
4. A statement that all staff and other resources which are required to perform the services
described in this RFP will be made available by your organization over the life of the anticipated contract
5. Provide minority business status and an Equal Employment Opportunity statement
6. Signature of authorized individual
Proposal Response: the proposal response shall be arranged in the following order:
1. Table of Contents
Page 11 of 76
Furniture, Fixtures, and Equipment for the Kodiak High Schoo...
AGENDA ITEM #2.b.
2. Qualifications and Experience
3. Firm Capacity
4. Services
5. Management and Business Stability
Administrative Information:
1. Contact Person:Any information required or questions regarding this RFP should be addressed
to the Project Manager:
Jessica Wolfe, Project Manager
Engineering/Facilities Department
Kodiak Island Borough
710 Mill Bay Road
Kodiak,Alaska 99615-6398
Phone: (907)486-9210
Fax:(907)486-9347
jwolfe @kodiakak.us
2. Deadline for Receipt of Proposals: Proposals may be mailed or hand delivered and must be
physically received by KIB no later than 3:00 p.m., prevailing time(AK),October 15,2013. Faxed
proposals are not acceptable.Proposals received after the above proposal submission deadline will not
be considered and will be returned.
3. Proposers'Review and Substantive Questions: Proposers should carefully review this RFP for
errors,questionable or objectionable materials and items requiring clarification. Proposers shall put
comments and/or questions in writing and submit them to the contact person noted above. Please
submit questions at least five days before the due date of proposals.This will allow time for an
addendum to the RFP to be issued,if required,to all recipients of the RFP.
4. Addendum to the RFP: KIB reserves the right to issue written addenda,to revise or clarify the
RFP, respond to questions,and/or extend or shorten the due date of proposals.
5. Cancellation of the RFP: KIB retains the right to cancel the RFP process if it is in the KIB's best
interest. KIB shall not be responsible for costs incurred by proposers for proposal preparation.
6. Proposal Withdrawal and Correction:A proposal may be corrected or withdrawn by a written
request received prior to the deadline for receipt of proposals.
7. Retention of Proposals:All proposals and other material submitted become KIB property and
may be returned only at KIB's option.
Page 12 of 76
Furniture, Fixtures, and Equipment for the Kodiak High Schoo...
AGENDA ITEM #2.b.
8. Cost of Proposal Preparation:Any and all costs incurred by proposers in preparing and
submitting a proposal are the proposers'responsibility and shall not be charged to KIB or reflected as an
expense of the resulting contract.
9. Delivery of Proposals: KIB assumes no responsibility or liability for the transmission, delay,or
delivery of proposals by either public or private carriers.
10. Media Announcements: Any and all media announcements pertaining to this RFP require KIB's
prior written approval.
11. Binding Contract:This RFP does not obligate KIB or the selected proposer until a contract is
signed and approved by all parties.
Insurance Requirements:
A. The selected firm shall not commence work until all the insurance required by the KIB has been
obtained and such insurance has been approved by the Kodiak Island Borough, nor shall the Consultant
allow any Sub-consultant to commence work until the insurance required has been so obtained.The
Consultant shall maintain such insurance as will protect it from claims under Workers'Compensation
Acts and other employee benefit acts for damages because of bodily injury, including death,to its
employees and all others for damages to property,any or all of which may arise out of or result from the
Consultant's operations under the Contract,whether such operations be by himself or by any Sub-
consultant or anyone directly or indirectly employed by either of them.
Evidence of the following insurance policies will be furnished to the KIB prior to award of a Contract.
1. Workers'Compensation:The Consultant shall procure and maintain,during the life of the
Contract,Workers'Compensation Insurance as required by applicable State law for all its employees to
be engaged in the work. In case of sub-consulted work,the Sub-consultant shall provide Workers'
Compensation Insurance for all of its employees engaged in the work.
2. Consultant's Liability:The Consultant and Sub-consultants shall procure and maintain during the
life of this Contract:
a. Public Liability Insurance and Contractual Liability.The minimum acceptable limits of combined
single limit coverage shall be in an amount not less than$1,000,000.00
b. Vehicle and Automobile Liability and Property Damage Insurance: Limits,coverage to be in the
same amounts specified in paragraph 2a,above.
b. Sub-consultants' Public Liability and Property Damage Insurance:The Sub-consultants shall
ensure the activities of their employees,types and amounts as specified in paragraphs 2a and 2b,above.
Page 13 of 76
Furniture, Fixtures, and Equipment for the Kodiak High Schoo...
AGENDA ITEM #2.b.
3. Professional Liability.The Consultant,at his own cost and expense,shall affect and maintain at
all times during the life of the Contract a good and sufficient professional liability insurance policy of not
less than$1,000,000.00, protecting the Consultant against claims of the Kodiak Island Borough for
negligence,errors,mistakes,or omissions in the performance of the services to be performed and
furnished by the Consultant.
Nothing herein contained shall in any manner create any liability against the Kodiak Island Borough on
behalf of any claim for labor,services,or materials,and to the fullest extent permitted by the law,the
Consultant agrees to defend, indemnify and hold harmless the Kodiak Island Borough,its elected
officials, employees and volunteers against any and all liabilities,claims, demands,lawsuits,or losses,
including costs and attorney fees incurred in defense thereof,arising out of or in any way connected or
associated with this RFP. Nothing herein contained shall affect the liability of the Consultant or his
sureties to the Kodiak Island Borough or to any workmen or materialmen upon bond given in connection
with this Contract.
B. The Consultant shall furnish certificates issued to the Kodiak Island Borough showing the type,
amount,effective date,and dates of expiration of policies with the requirements noted below:
1. All policies have been endorsed to waive the insurer's right of subrogation against KIB.
2. Provide the KIB with at least a thirty(30)day written notice of any material change,cancellation
or non-renewal of the policy(s)during the contract period. Certificates of insurance shall be the current
ACORD 25-S form, referencing KIB and KIBSD as additional insured and certificate holders and a current
endorsement.
3. Consultant shall provide a certificate of insurance showing all required coverages and
endorsements prior to commencing work.
Page 14 of 76
Furniture, Fixtures, and Equipment for the Kodiak High Schoo...
AGENDA ITEM #2.15.
`4bAt#dd
'' ` ddr =�' KODIAK ISLAND BOROUGH
_. -. ENGINEERING/FACILITIES DEPARTMENT
MEMORANDUM
DATE: November 14,2013
TO: Bud Cassidy
FROM: Jessica Wolfe
RE: KHS Addition & Renovation, FFE RFP
Bud,
We received four(4)proposals on October 15,2013 from firms responding to our RFP for supply,installation and support
fixtures, furniture and equipment necessary for the operation of the high school education program. All proposals were
deemed responsive to the RFP.
The committee you appointed,Lisa Pearce,Gregg Hacker and myself reviewed the proposals and ranked each firm based
on the evaluation factors set Birth in the RFP. We also received input from our A/E team. Based on the firms proposed
teams,experience, firm capacity and references we ranked the proposals as follows:
I. School Specialties, Inc.
2. Saxton,Bradley,Inc.
3. Capital Office,Inc.
4, AA-K Business Environments,Inc
It is the recommendation of the committee that we begin negotiations as per Borough Code 3.30.1 ID. E&F with School
Specialties, Inc If we are unable to negotiate a satisfactory purchase with This company,we will stove on to the next on
the list.
\\dove\Departments\EF\Old\Capital Projects\Bond Issue\Piojects\KHS Addition&Reno\FFE\131114 KIB Memo re FFE Choice.doe
Page 15 of 76
Furniture, Fixtures, and Equipment for the Kodiak High Schoo...
AGENDA ITEM #2.b.
MEMORANDUM OF AGREEMENT
Kodiak High School Addition and Renovation
Fixtures,Furniture and Equipment Procurement
On October 15,2013,proposals were received by the Kodiak Island Borough for services related to
Fixtures,Furniture and Equipment Supplier Services. All proposals received were rated and ranked
accordingly, School Specialties,Inc.received the highest ranking of the proposals received. On
December 17,2013,negotiations between KIB and 551 were conducted. This MOA Is Intended to
document those negotiations and identify the general responsibilities and obligations of 551 and KIB.
Design Phase Support: As stated In the RFP,551 will work with the Design Team and the Kodiak
Island Borough School District to develop preliminary furnishings selections and preliminary
price quotes for new furniture. Modify preliminary selections as requested,and adjust price
quotes as needed. 551 will perform this work at no cost to the KIB. In return,the KIB agrees to
purchase the selected furniture,fixtures and equipment from SSI.
This MOA has no monetary value and in no way obligates the KIB to expend any funds for the purchase
of Fixtures,Furniture and Equipment without the approval of the Kodiak Island Borough Assembly.
LJOA
\ •. ""L sidy Jr.,Mana B� Leonard Adkins,Regional Operations Manager
Q�a Kodi •• % •orough/
School Specialty,Inc.
••...4, ,4`
o ,, y, t
/ z , 3U—/3
`L st( Clerk / Date
Nov.• •.Javie•,CMC
1(4 SKA it 19 •
Date
•
Page 16 of 76
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6
AGENDA ITEM #2.c.
-- Kodiak Island Borough
�� ; �.
5, Community Development Department
°' '° 710 Mill Bay Road
'414•. ; ,j Kodiak, Alaska 99615
_' ; ° , Phone (907) 486-9363 Fax (907) 486-9396
www.kodiakak.us
Memorandum
Date: March 21,2014
To: Borough Mayor and Assembly
Thru: Borough Manager
From: Robert hl. Pederson,AICP eke
Community Development Director
RE: Continued Discussion of Code Enforcement Policy
During the Borough Assembly work session on February 13, 2014, it was agreed to
further discuss Borough policy with respect to code enforcement at the March 27
Assembly work session. The adopted Borough code enforcement policies for land use
matters were distributed (Resolutions 98-22 and 91-20) and there was discussion that
actual practice has varied from those policies over the years. In addition, recent
developments have highlighted the need to address other responsibilities of code
enforcement.
Staff has identified the following topics for further discussion and direction as the
Assembly deems appropriate:
1. Should enforcement be by complaint only?
2. Should anonymous complaints be allowed?
3. Prioritization of code enforcement cases.
4. Enforcement of conditions of approval attached to P&Z or Assembly approved
permits (Conditional Use Permits, Variances, Plat approvals, Appeals, etc.).
5. Enforcement of abandoned applications.
6. Recent development - Use of the Alaska Uniform Citation system for minor
misdemeanor offenses (animal control, solid waste). Possibly expand to include
minor land offenses as part of the Title 17 &18 updates (signs, encroachments in
public rights-of-way, trespass, etc.).
> Need to establish a schedule of fines separate from the schedule of fees. This
necessitates amendments to Chapters 1.20, 6.04, 8.20, 8.25, and 10.10 KIBC.
Page 23 of 76
Code Enforcement Policy Discussions
AGENDA ITEM #2.c.
➢ Need to amend Section 3.C. of the animal control contract with the City of Kodiak
to provide clear guidance on how fines are assessed and disposition of that
revenue.
The above topics are discussed in greater detail, below:
Type and method of complaints
Adopted policy clearly indicates that signed complaints receive priority. Unsigned
complaints or complaints received anonymously by telephone are pursued as time
allows. As previously discussed, actual practice and information given to the public has
departed from this policy over the years, The policy question for the Assembly is
whether to adhere to the adopted policy or to change the policy.
Staff has reviewed the adopted policies from 1991 and recommends that they are well
reasoned, logical, and provide clear direction to staff in enforcement matters. The first
course of action after receiving any complaint is to determine if the complaint is in fact a
land use violation and if not, refer the complainant to the appropriate official or agency.
Complaints are then investigated and if the violation is valid, the next step is to contact
the property owner to discuss the violation and avenues for compliance. If voluntary
compliance is not achieved, an administrative decision is issued by certified mail.
Administrative decisions will typically establish a compliance deadline and notify the
owner of their appeal rights to P&Z. Finally, the policy identifies the follow up actions
and the steps necessary to pursue legal action to abate the violation as a last resort.
Prioritization of code enforcement matters
As noted, adopted policy prioritizes complaints based on how serious a violation is, with
signed complaints receiving priority. For all violations, should there be a potentially
hazardous situation or an immediate threat to public health and welfare, a stop work
order will be issued. The borough may also seek a court injunction if there is an
unresolved health issue. For less serious violations, borough policy is to work with the
property owner to achieve a schedule for compliance.
Enforcement of permit conditions
This issue arose from comments by P&Z members. They have observed developments
where conditions of approval established by P&Z or the Assembly are not being
adhered to. Given the time and effort devoted to the planning process by P&Z, staff
recommends that observed violations of P&Z or Assembly approved permits be
enforced as time allows, without the need for a signed complaint. Any such violations
would be prioritized based on the severity of the issue.
Enforcement of abandoned applications
Page 24 of 76
Code Enforcement Policy Discussions
AGENDA ITEM #2.c.
This issue has been noted by staff. There have been instances where applicants have
inquired about permit requirements or filed a permit application. The development or
use has then occurred without required permits. Staff recommends that such violations
also be enforced as time allows, based on the severity of the violation established
priorities.
Recent developments- Fines and penalties- Uniform Citation process
Historically, the Borough has used civil penalties rather than the criminal enforcement
process for zoning code violations. Fundamentally, the overarching goal of code
enforcement is to achieve compliance with our codes rather than taking a punitive
approach. Both options, however, are available as code enforcement tools. AS
29.25.070 establishes that municipalities may:
1) Prescribe a penalty riot to exceed a fine of$1,000 and imprisonment for 90
days.
2) Institute civil actions for ordinance violations, with a penalty not to exceed
$1,000.
Alaska Statutes 2013
AS 29.25.070
Sec.29.25.070.Penalties.
(a) For the violation of an ordinance,a municipality may by ordinance prescribe a penalty not to
exceed a fine of$1,000 and imprisonment for 90 days.For aviolation ihat'cennot result'in
incarceration the+less""of�a value tifFlcense'(a7inoniapahtymayallowtdispositib to ftheyviolation'
without,coinfappearance,and,establish a schedule;of fine'amounts fqr,eachjoffe"nse:
(b) The municipality or an aggrieved person may institute a civil action against a person,including a
minor as provided in AS 29.25.072, who violates an ordinance. In addition to injunctive and
compensatory relief, a civil penalty not to exceed$1,000 may be imposed for each violation. An
action to enjoin a violation may be brought notwithstanding the availability of any other remedy.
On application for injunctive relief and a finding of a violation or a threatened violation, the
superior court shall grant the injunction. Each day that a violation of an ordinance continues
constitutes a separate violation.
(c) The penalties authorized under this section may be imposed only if copies of the ordinance are
made available for distribution to the public at no more than cost...
Chapter 1.20 KIBC (attached) establishes the general penalty for violations of borough
code in accordance with AS 29.25.070.
In preparing this memo, staff contacted the Alaska Court system to inquire about use of
the Alaska Uniform Citation process for some enforcement actions. Court staff noted the
highlighted language, above, has become an issue because of recent fines issued by
the City community service or animal control officers in enforcing the animal control
contract. Although KIBC 6.04.270 addresses fine amounts for violations under Chapter
6.04, it was noted that the code does not reference the Chapter 1.20 General Penalty or
a "schedule of fines" adopted by the Assembly for violations of Chapter 6.04 KIBC,
Animals. Court staff also referenced AS 12.25.175, which requires compliance with the
standards in the uniform citation format and procedures. According to Court staff, these
procedures are applicable for citations issued for violations of Chapter 6.04 KIBC.
Page 25 of 76
Code Enforcement Policy Discussions
AGENDA ITEM #2.c.
Alaska Statutes 2013
AS 12.25.175
Sec. 12.25.175. Uniform citation format and procedure.
(a)Notwithstanding any contrary provision of law, a citation issued by a peace officer and by another
person who is authorized by law to issue a citation in the state must comply with standards
concerning uniform citation format and procedure adopted by the Department of Public Safety.
The standards must include
(1)a statewide numbering system for citations;
(2)a requirement that a citation be made upon oath or affirmation before a person authorized by
law to administer oaths or affirmations or signed with a certification under penalty of perjury that
the citation is true and was personally served on the person charged;
(3)a requirement that the citation contain information required by AS 12.25.200(b).
(b) The commissioner of public safety shall provide or prescribe citation forms for use by peace
officers and other persons who are authorized by law to issue citations.
(c) The commissioner of public safety shall adopt regulations under AS 44.62 to implement this
section.
The Borough Assembly adopts a fee schedule each year in conjunction with the annual
budget. Fines for animal control offenses under Title 6 are listed in this fee schedule. As
noted above, there is no reference to Chapter 1.20 or a schedule of fines adopted by
the Assembly.
The 2013 fee schedule also lists fines for illegal dumping under Title 8 as footnotes
under the section for solid waste disposal fees. The penalties for littering and other solid
waste violations are established in Chapters 8.20 and 8.25 KIBC. These chapters do
not reference Chapter 1.20 or a schedule of fines adopted by the Assembly.
KIBC Title 10, Junk or Abandoned Vehicles, contains criminal penalties for violations
(see KIBC 10.10.080). KIBC 10.10.060 also references the ability to assess recovery
costs for certain violations. There are no references to Chapter 1.20 or a schedule of
fines adopted by the Assembly.
KIBC Title 16, Subdivision, specifies that subdividing land without plat approval is a
misdemeanor punishable by a fine of not more than $300 per lot. The borough may also
seek injunctive relief(KIBC 16.10.030).
KIBC Titles 17 and 18 identify criminal and civil penalties and remedies for violations at
Chapters 17.210 and 18.35, respectively, There are no references to Chapter 1.20 or a
schedule of fines adopted by the Assembly for such violations.
Based on the above, staff recommends:
1) Borough staff initiate an Ordinance to amend Chapters 1.20, 6.04, 8.20, 8.25,
and 10.10 KIBC to establish a clear link between violations of borough code and
use of the Alaska Uniform Citation system.
2) Develop a schedule of fines for each type of violation, for adoption by the
Borough Assembly.
3) Work with the Court to implement the Alaska Uniform Citation process.
Page 26 of 76
Code Enforcement Policy Discussions
AGENDA ITEM #2.c.
4) Work with the City of Kodiak to amend the contract for animal control services to
reference the updated code amendments and that citations for offenses will use
the Alaska Uniform Citation system.
5) Corresponding code amendments in Titles 16, 17, and 18 will be addressed in
the ongoing code update project.
Enclosures: Resolution No. 91-20
Resolution No. 98-22
KIB 2013 Fee Schedule
Chapters 1.20, 6.04, 8.20, 8.25, and 10 .10 KIBC
Page 27 of 76
Code Enforcement Policy Discussions
AGENDA ITEM #2.c.
Introduced by: Mayor Selby
Recommended by;
Planning 8 Zoning Commission
Introduced: 06/20/91
Adopted: 06/20/91
KODIAK ISLAND BOROUGH
RESOLUTION NO. 91-20
A RESOLUTION ESTABLISHING A ZONING ENFORCEMENT PROCEDURE
WHEREAS, Chapter 29.40 of the Alaska Statutes establishes the authority for planning
and describes municipal planning powers in Alaska; and requires that first
and second class boroughs provide for planning, platting and land use
regulation on an areawide basis in accordance with a comprehensive plan;
and
WHEREAS, one of the most important tools for implementing the Kodiak Island
Borough's comprehensive plan is Title 17 Zoning, of the Borough Code;and
WHEREAS, an important aspect of implementing the Borough's zoning regulations is
zoning enforcement; and
WHEREAS, the Kodiak Island Borough Assembly adopted Resolution No. 90-26 In April
of 1990 which established a Zoning Enforcement Policy; and
WHEREAS, the Kodiak Island Borough Planning and Zoning Commission has
recommended that the Kodiak Island Borough Assembly adopt the Zoning
Enforcement Procedure, dated January 1991, to implement the Zoning
Enforcement Policy;
NOW, THEREFORE, BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH
ASSEMBLY that the Zoning Enforcement Procedure for the Kodiak Island Borough is as
follows:
KODIAK ISLAND BOROUGH
ZONING ENFORCEMENT PROCEDURES
January 1991
t• ACCEPT THE COMPLAINT
A. Determine if the complaint involves a land use violation. (If not, refer the
complainant to the Building Official, Department of Environmental
Conservation, Corps of Engineers, or other appropriate agency.)
Kodiak Island Borough,Alaska Resolution No.91-20
Page 1 of 5
Page 28 of 76
Code Enforcement Policy Discussions
AGENDA ITEM #2.c.
B. Review the Borough Code. If there appears to be a land use violation,
assist the complainant in filling out a violation complaint form. Signed
complaint forms receive priority.
C. If the complainant declines to fill out a violation complaint form, staff should
fill out the form as completely as possible from the information provided by
the complainant. Signed complaints and alleged violations brought up at
public meetings or resulting from Planning and Zoning Commission cases
receive priority. Unsigned complaints or complaints received anonymously
by telephone are pursued on a time available basis.
D. Each violation complaint should be noted in the violation database and the
current status of the violation kept up to date. Complaints that are
determined to be Invalid or are referred to another agency should also be
entered into the database with the appropriate determination.
2. INVESTIGATE THE COMPLAINT
A. Check the department property files to see if there have been previous
complaints or building activity on the property that are relevant to the
current complaint.
B. Check Assessing Department and Building Department files to see if they
contain information, permits,photos,or other data relevant to the complaint.
C. Make an on-site inspection to become familiar with the conditions on the
property, documenting with photos the alleged violations and making
personal contact, if possible, with the property owner and/or violator to
explain the complaint and violation.
D. If the violation is determined to be valid, reopen the violation file for the
property in question if one exists, or set up a violation (red-label) file if one
doesn't already exist. If the complaint is not valid and no zoning violation
exists, or If it is ultimately referred to another agency, place a memo to this
effect in the general (green-label) property file.
3. ENFORCEMENT ACTION
A. Contact the Property Owner: Personal contact(telephone/on-site) should
be made with the violator and/or property owner within seven (7) calendar
days of receiving the complaint, explaining the violation (spe0ifyingg code
section) and indicating how and when it should be corrected, A letter will
be sent to the property owner,and/or any violator,within seven (7)calendar
days of contact. The seriousness of the violation and whether or not
personal contact has been made will dictate whether this letter is sent
Kodiak Island Borough,Alaska Resolution No.91-20
Page 2 of 5
Page 29 of 76
Code Enforcement Policy Discussions
AGENDA ITEM #2.c.
certified mail. Any violation, regardless of the degree of seriousness, In
which personal contact with the violator or property owner is not made after
three (3) documented attempts within seven calendar days will result in an
administrative decision sent by certified mail to the property owner.
1. If a violation Is potentially hazardous and presents an immediate
threat to health and welfare, a stop-work order will be issued and
hand-delivered on site to whomever is engaged in the activity. A
court injunction will be sought to ensure that the activity is not
continued until the health threat is resolved and the zoning violation
abated. A copy of the stop-work order will be mailed certified to the
property owner, if different from the person to whom the order was
hand delivered on site.
2. If the violation is 'non-serious" in nature (I.e. signs, small amounts
of fishing gear, mobile illegal dwelling, non-permitted home
occupations) and just beginning, as opposed to established and
getting worse,and personal contact has been made, a non-certified
warning letter will be sent setting a fifteen (15)calendar day deadline
for abatement. This letter will state that failure to meet the deadline
will result in a final administrative decision and further enforcement
action. A site Inspection will be conducted to verify compliance with
the deadline.
3. If the violation is serious and established, personal contact will be
followed with a certified letter setting a compliance deadline by
administrative decision.
B. Administrative decisions: Administrative decisions will generally establish
a thirty (30) calendar day compliance deadline. For more entrenched,
longstanding violations requiring major structural alteration, large-scale
clean-up, or displacement of occupants, a sixty (60) calendar day--or
longer--deadline will generally be established, at staffs discretion. The
administrative decision will also indicate that the decision is final unless
appealed to the Planning and Zoning Commission within ten (10) days of
receipt of the letter, list the penalties specified by Code for failure to appeal
or comply, and state that further enforcement will be in the form of legal
action. Copies of the letter will go to the file, complainant, violator and/or
property owner, Planning and Zoning Commission, Borough Attorney,
appropriate lending institution and other departments as relevant.
C. Appeals: An appeal of an administrative decision to the Planning and
Zoning Commission Is valid only If filed in writing with the Community
Development Department within ten (10) days of receipt of the certified
letter giving notice of the administrative decision. When an enforcement
Kodiak Island Borough,Alaska
Resolution No. 91-20
Page 3 of 5
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Code Enforcement Policy Discussions
AGENDA ITEM #2.c.
case is appealed to the Planning and Zoning Commission, a new P & Z
case file is created. An appeal stays any administrative decision until the
Commission either affirms or reverses the decision in whole or in part. If
the administrative decision Is affirmed and no relief is granted, the original
time period setting a compliance deadline is reestablished. Therefore, if a
30-day deadline was originally established to abate the zoning violation,the
30-day clock starts ticking on the date of the Planning and Zoning
Commission's affirmation of the administrative decision, unless some other
deadline Is established by the Commission. A site inspection will be
scheduled to verify compliance with any deadline. Should the
Commission's affirmation or reversal be further appealed to the City Council
or Borough Assembly, this same guideline will apply. Noncompliance by a
final deadline will result in an Authorization-To-Seek-Legal-Opinion being
filled out and submitted as outlined in 4C.
4. FOLLOW UP
A. Inspect the property to ensure that the violation has been abated. If the
Issue has been resolved and the violation abated, the "case will be closed"
with a memo to the file and/or a letter of acknowledgement to the property
owner and/or violator, and a copy to the complainant. The file is then
returned to the Department's general property files and the compliance date
entered into the database.
B. If the violation has not been abated but obvious progress has been made
and the property owner and/or violator has personally expressed the
intention of complying, the deadline may be extended for a time period
appropriate to the circumstances (i.e. a fisherman in the Bering Sea). This
extension, in most cases, will not exceed 20 calendar days, and should be
confirmed by phone or personal contact with the property owner and/or
violator and followed up with a note to the file. The intention, here, is to be
consistent with the philosophy underlying the Zoning Enforcement Policy of
focusing on elimination of the violation, not punishment of the violator.
C. If a site inspection on the deadline reveals that the violation continues with
no apparent effort made to correct it, and that the property owner and/or
violator has chosen to ignore the deadline and the directive to abate the
violation, a standard Authorization-To-Seek-Legal-Opinion form will be
filled out and submitted for signatures authorizing legal action.
D, If, after legal action has been initiated, the property owner and/or violator
asks for additional time In order to comply with the administrative decision,
the property owner and/or violator may receive one final extension if a
"confession of judgment' offering an appropriate schedule to abate the
violation is executed.
Kodiak Island Borough,Alaska Resolution No. 91-20
Page 4 of 5
Page 31 of 76
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AGENDA ITEM #2.c.
PASSED AND APPROVED THIS 20th DAY OF JUNE, 1991.
KODIAK ISLAND BOROUGH
Boroug or
Pres'•Ing Offlc-
ATTEST: J
/a t. ,-/n,Lc%
Borough Clerk
•
Kodiak Island Borough.Alaska Resolution No.91-20
Page 5 of 5
Page 32 of 76
Code Enforcement Policy Discussions
AGENDA ITEM #2.c.
Introduced by: Assemblymember Bonney
Requested by: Assemblymember Bonney
Drafted by: Borough Clerk and Borough Attorney
Introduced: 06/18/98
Adopted: 06/18/98
KODIAK ISLAND BOROUGH
RESOLUTION NO. 98-22
A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
ESTABLISHING POLICY FOR A REASONABLE COURSE OF ACTION WITH
RESPECT TO ANY REQUEST FOR INFORMATION BROUGHT UNDER THE
ALASKA PUBLIC RECORDS ACT
WHEREAS, it is deemed sound public policy for citizens to be able to monitor
government activities with meetings of governing bodies open to the public and
government records open to public inspection; and
WHEREAS, in 1990 the Alaska Legislature modified the Alaska Public Records Act
to make it applicable to municipalities and recognize that public access to government
information is a fundamental right that operates to check and balance the actions of
elected and appointed officials and to maintain citizen control of government; and
WHEREAS, to protect the public's right to know, public records must be available at
nominal cost consistent with the Kodiak Island Borough fee schedule set by resolution
of the assembly; and
WHEREAS, it is advisable to describe those records which are not to be disclosed and
those records consist of 1) communications between any borough department,
assembly, board, commission, or committee and an attorney concerning pending or
actual litigation; 2) files maintained by the borough attorney's office concerning
pending or actual litigation, or any document prepared in the provision of legal services
or legal advice to the borough or the assembly, or any of its departments, boards,
commissions, subdivisions, officers, or employees by the borough attorney's office;
3) personnel, payroll, medical files or other files which reveal the personal, financial or
medical status of any specific individual other than gross pay and average cost of
benefits allocated in the budget except upon the specific written authorization of the
individual concerned; 4) the name, address, telephone number or other identifying
information about complainants in actions to enforce borough ordinances; 5) records
of engineering or other technical data which if released would provide a competitive
advantage to any person or corporation engaged in similar or related activities; 6)
proprietary information which a manufacturer, consultant, or provider reasonably
requires to be kept privileged or confidential to protect the property interests of
persons providing the information or data; 7) information used for municipal
governments to engage in collective bargaining considered to be privileged or
confidential for purposes of successful collective bargaining; 8) information obtained
by and in the custody of insurance carriers insuring the borough, and their attorneys
and agents, regarding possible and pending claims against the borough, and records
Kodiak Island Borough, Alaska Resolution No. 98-22
Page 1 of 2
Page 33 of 76
Code Enforcement Policy Discussions
AGENDA ITEM #2.c.
maintained in the borough regarding such claims; 9) health, mental health, medical or
juvenile information obtained or prepared by the borough with respect to any person
for whom treatment or services were provided; 10) personal information given to the
borough with the legitimate expectation of privacy in conjunction with borough
services; 11) records disclosing individual reserve levels on claims against the borough,
or records or documents pertaining to any claims against the borough or school
district, including, but not limited to, risk management files under any insurance or
self-insurance program, and 12) any records, nondisclosure of which is authorized by
a valid Alaska or federal statute or regulation, or by a privilege, exemption or principal
recognized by the courts, or by a protective order authorized by law; and
WHEREAS, a period of ten days is reasonable for the borough to respond to a request
for information unless unusual circumstances exist; and
WHEREAS, any person in the Kodiak Island Borough should be able to make a request
for information;
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that public policy for obtaining records of the Kodiak Island Borough is
implemented, to be in compliance with the Alaska Public Records Act, by responding
to requests by any person for information that is open to public inspection within ten
days, unless unusual circumstances exist that may take an additional ten days,
NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK
ISLAND BOROUGH that the fees that can be charged for responding to a request be
limited to the actual cost of search, copying, and review as established by resolution
of the assembly.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS EIGHTEENTH DAY OF JUNE, 1998
KODIAK ISLAND BOROUGH
\ r / /
r
JeCme M. Sgfb�my • ;.;�ik
C
ATTEST; Gary/L. Stevens, Presiding Officer
cartynet J //
onna F. Smith, cMC/AAE, Borough Clerk
Kodiak Island Borough, Alaska
Resolution No. 98-22
Page 2 of 2
Page 34 of 76
Code Enforcement Policy Discussions
AGENDA ITEM #2.c.
a -V;(4:41'
- - k
KODIAK ISLAND BOROUGH
FEE SCHEDULE
Effective July 1,2013
Page 35 of 76
Code Enforcement Policy Discussions
AGENDA ITEM #2.c.
00050 1,,n19.(w41,
Aphabetical Section
ADMINISTRATIVE SERVICE PEES:
AOmnodve Senice Fees 3%ol Emory a WCpat
Fe@nl l5 Slate Garb Per grail agreement
Amoell1 Of Grv.Ix Percent
Up 10 5100.000 00 3% hop 5300000
3100(0001 ID 5500,0000 v 2.5% 52,50300:511,500 0]
581000001051.010.000 51100.000 10 x 2% $10,000.00-520.40000
31,000,M0 01 and.p a 15% 315000.0U ale up
001510E per 50505 001.00■471 msnrxac[elre
Cup)N Fire ReNrie 52502
004501a(I na.ning Cooler,per ben Sly 0.0 pro.mu 49 people) 51500
Onerall o'irtlrvry Cantor.pal day(8-15ma ma.45 people) 52500
Fa'TrSnirg 01010',ear 05 lay Ile 55 Iva,mu 100 people) 530.09
GW rolling Center,pee day 16-IC In.P140 1110 people} 183d0
RMUneobie Cleanng Depose $5000
ho;
Pv5gDOOZSEEnr°INgrdk ramfl apersks'wfe M ml00109e a lee 05 0.50050 6005 l004a0'WI+Iayepp0 lope wanarOP Training Ce7W use kilo
800/00110000 OF 010.a0NcE0
21004010040,000al014 320000
5'gaerrienl sarvke(nralae1 Foe) 515 DO
755015,mnrpie'io 57.59 Feelxe 055551.103110nree1r
VIII 10 somplele first 20 pages hoc,$0.25 Ooerealler
011a 17,s0P'ete first 20 payee pee.$075010realter
001100010
2547 Cemyeberarae Plan ltwnd:007) 3100 00
Audc Rewmy CO 35.'b
4408 Reco ding(sari Dy 01050 Page
Cer_fiN:gl es W5.15,0100,0 mq Rages0 p 055 00
Copy,scan any single fie to CD Or 040,per drs4.Ins ncOeer any large scak
maps 5500
Copes.pm 0405 1 11020 OE5os tree,5025 ye-eaner
CorC,enensive pkns 00051 525 09
Resewch Semen,records recovery Fret 5Ins 5eeII40 00 per nr Nme8Nw,KlOC
40 040
R9xe'm Semite 0147E analysis Eee set at 00000 M la,KIlC 240002
GENERA:SF1 [0
Copes.Dar page,genera,.pulps 50 25
C yias.per Page,5a'lernmem and nc'50500 50.95
Oe:.cnoalry Nep'00uud Records Mai 20 pages free, 5025 hamster
Intere900058111latwue 000000 17%a muSly
New.'Trenikr lgaw Looser $100 per nonce mated
Noe-Plipg or late fib n9 lee toe spe0al taxes ISe.erance era Bed) 850 per 115550
NSF Co055 Foe 525 00
Potence Service,0,0IXes.'evovmy First 5 nws 00140.00 per to Inareafte4 490
2.40 040
Restart!)Service data analysis lee set at 54000 per a,KI00 2 0.050
Wfe Tren yw Fee 52500
Note.5
1080 1 40 060 our/tonics 0M sarong Ol Res Per comp.ad ■alkn arec0rd0 Cana artM) The arbIrdry moon(01140 per
veraye dJahr Office 5WthouI wage and bene0l.t K1002.40040 Ens Mal we canny armed 80030144004030,
end 004an cast No 110npnael Nm0
s RESEARCH CENTER
Moo 1o0oy(4vstam10OMS-lea Into Wes large conference room) 525000
Refundable deNh'g d5006n.men 00000 5500 CO
Large Con1mme Roan 05000
Fled VbDle cleanipa deaosl:,I4020 comrenc0 room $5090
Small C01050ce Roam 5-00.00
RetulgaDhe cleating deposl.small conference mom 530 X
NOR_'
Noncm510paryrafion5 and pusIC Se ay eaandes WIC 00 no!Meryl a he 2o'loe acEe&may rondrcred may appy Sea wailer 0149-R0 reos
RFPROWOIVM ONO M0ry00 COSTS..
GIS serves.Om rr mlvmum) 5000000
PRINTS/COPIES
Dana
San Gass 5700 aR N
515140 5200 spa
851111 ncR 5300 spit
first pages Nee S0.20'hereafter
11x1/'.ncn nrsl fO pages 4ee, S0.50'hereafter
505E-
No e 8)00 or cpmme,'awluse,eap:kr robm'Ee
SPECIAL IE 41 AAP 81CXAIN TAX POLO
Fa elsur0Altorncy per iCNai coot
9401,ud01 Fee SCI6e1coat
Interest 2%arcseli
Peady 10%ono time manop
Page 36 of 76
Code Enforcement Policy Discussions
AGENDA ITEM #2.c.
ets..la.ni 00mmra
R,aFansoda_.
Winne u1.02.7.7is
Arranged by title section
13 IS 00 B 5e0)01.n
A A/T1101 CNlyd Onensee I
a
It Cruelly lo Anlmels(RIBC 6 04 2105.2)
a Weans. rranc111085 muf appearance
0 2700 offense Ratdal:ry Corn ep/8a0108
c 311 offense scanrdalat cow ern:aanru
21 Cmaay:ou$animals(111008 Oa 020)
a 1st offense 155 x
5.214 olion$e $92 50
c 3r0 on:n,a 811000
S)
Annotildd animas Nee 6 04.030)
a.1st offense 52750
0,2nd offense 555.00
c,38d Ononse 582.50
a)1•0enr9(811100 04.0433
I.1st Offetne 327.50
C.fic olsnsn 15)00
c 315 eels, 392.50
5)Condo,cl aramals:l1B.'.6 04 35090 8 R/HC 6 04 la00I
a.1st offense $85 C0
0
2.10 oPente $0250
c 3rd ollonao 3110.CO
0)Vicious animals 8(100 6 04 0505)
a 1st offense andatoy court appearace
p 2-e offense manaa)e6 cant apoearancs
a 311 ea rse mancavy oo n appevancee
7)enlma:unenns 781508040001
a lot offense
E 2nd eonse 555 00
c.311 Nbnso 392.50
0)Amnal m att:etc,.(1(100 60.070)
a let SToree $2750
a 2n8 oMnse 155 O
c.3rd otlense 382.50
911 a0 and collar 101006040801
a.1st MASS 527,50
5,251 offense 55500
a.1,d orbnsa 58250
0 Board no Pees
I)Strut ammo$(saga.ma,etc)(ole day) 85 00
2)tape de nai.(Sow,.hose+.etc&et Soy) $50.00
Lkense Fees
1)Mae mg(per yeW) $3600
0)Fena.e dog 1701 Veal 135 00
3)NoSlor and spayed Oats(pm yeal 510110
4)oupftWs lag(earl) $5 f%
0 Misce'Iarreocs Faes
1)Rades taco-nations*epos t traiMt/refuldaa0` $2000
2)Amplon tindIWUS neuter r Way'y.006,00 inm.kensef actual Cud
SOUP WASTE e qN M006POSAL PATES',TR
§060 Waste Disposal roes at Me lra!0 We
5poui
App�CanCe6 Omar.raeca4ar no c1aDte
Refnoalo reerOerssl nape
554 cob(Must ca oedema In>arouenaa won,CwNba'upwnnna $50000 n1Ranam 3100.0005
Revd.
a1
LeadaS0 batteries.resbarnal no cyn0,
Laaa acid OaeMes-canmereol 8820 per WO,13 SO per smote
0208001 SOnellea 5000 per dupe.1300 sot moll
Con el 5006530 120.07 811,0 1 711 0 0M1an
Comv'F50rveen;o Pon 5 eenslrestlembywmmec'alOM:urrioNrmM.mnaO Any
mimed d0nnn c-on toads 77154.0 rawer than toy morals mil not w=tend
$2000 miry,$170 ovmn
F'sd.ng pear one 500)2107 5170 dawn
£va1mm nsay to c0 Mad customer east. 575 0101 W,37503 mirpmum
•Otbage vox of Berorrsh ceucbn connacla $:PO.Klan
dotage tract of United Stales Coast Guar*contractor 0170 00,10n
Hoo40000 810040 clod,Waste.40 p000 pn0Umuen No Charge
c'aemr 110240 pamndammond, 51.0010
Housev0i Ors lm.dual per Vales'urges(drmmsbn) $25 COI
focineranco
Oxamnm mcfnera$On $15075.0)500 nlolm.M
Ino UamettOnla0 to 100 oadtds'.sapaytW N mcnor✓2r
tint Oat not el!ways 50509/aNrrel in the unit. $200.00
m:MCra0On of anima's-enNFae0
$2000,$30 CO mo-grwn
Incineration of MednaVireeuions waste-moan 10 donnas 55000 minimum,$3.0 115
Incpurahan of med.uNMectaus Waste-10 pound 000 owe' $5000.53.0010 over 1010
Incineration of'agitated vessal+.'rile 1550]•12.0080 ate,1015
La dfi8np 01 rug,Nled vessel cede $1700Man
Metals 3275.00no(.11./718)
Page 37 of 76
Code Enforcement Policy Discussions
AGENDA ITEM #2.c.
Cadet me sword.
0rn Ise otvan
lam rC=float. I5ogal Rnles,aotea
ON
Shed W-anmmertib 53 UJw'
Used ail-nrewuil-5 gallonvrtcnl 00 o charge
Greater 0,0555o0ars'rnonm 415020.'
Reagent a..gar]age troll a p05005er aulomedla 0l pckap• its,up la 50C Ins no charge
ReoOantlel Barba/4.501 00 or Weagr 090 W'Is
9tdge dsposal 5170001an
Teas-commerce 532 b sin,It 7000emo
5505050?Dees-Arltranaltrae a 03500
Use a scale In 06min a twinned wei0'n 515,00 Der 00ee0
vtlttlu Se7503 per vatic*
ho155
•GoMr menla'coslarRn may to 001000 by apnvare companyty dant neparebonrnr 591,00 Fees MY be 1e1.CYlNa4=Veted Jy
real tampon -
a COmn:wciel and 54,0.5ly solid waste mYnriels wthnoo byths United Slates Coate CoaW,orals represent rive Mr tisposal at Ne MO-does
shad Sarongs fanceatmli['chage,d the lime W disposal at fne taleea:adnMdn nt,s se schedule
Ire Kodak'110010&rough mil:o'va'te the tinned Slates Coast Guam for al or any parkas al lhose!eus clv15M as agreed upon by Me
pe.9es Foe:0000,0.0 wan pine,wears lisposal option will be cnarged based on Ito 000c 0,00 be rnpt0iaMed io WI.adhbtAle,
S Cumprag commercial waste In reabenn,pwrp'lers or dhw dnMmas'dumaards wllnoui witten permission All nosv.0 in a$300 040 Fie for
11000.14 offense ato a S T.010 002 000 0 le me second and sob,eguonl offenses
0 pumping merlon asedtil Mbe wafer,*Four Pont wother Oaaerdnes ensk gems in a con orres2wrce'dump5lt'r 0155 ros4:ns
3300 000 fine for(re first&ease arra a 41,000 eU line for tyre second and s:m5rquent alenieS
e
Campanian coodcteq t,m•nrvai.irfaustna'andinstMtttnal demomean plgecrs mod lo sopaate:MNio waste OM nnla'andnwnnulal Tools
Mead toed,weft not be eacaprod et Ile hndl.11.
F Nos.'s received at IM 100000 an toe Tani or tanks or aides must be prepared in en aMpaWt manner.Tanks must be droned 000$Auks and
mµd clean ranks Latter-500 Latter-500 gallons ens new an I?'sguere Mole alined and wipedcean.ranks ovw SOOgelons mutt raw we enact./
Merl wiped cleat rdNs 1,0006pions and$004(5.muk mnlKr Englrcemy?%bily ernh L ascus,xmeptbe 01550005 Fishing caws must
he al tots 3'knolls ObtNMehl nema nal b cot IMO peCes too Breet9•Man inOng,7 mcb and Tbeynuxf be sgtvnled Im•a
mslenal(a g,macho°,wrb hues or electrical components).
a&ca.pmot omav *00 be axewed fee aonn,al w swfsyWW hdusahtpeodenhal n aSleal 00b I,000WLWeyk orspasel urkge ante¢
0009,boats colonvacMSlvcdonitlem hens and nnoft)spit be charged arto same rare as a0mvn in llsi/es 00000:le
'e Camwr-�'al aslablishomals.and,Srsmen quantity sen 2.000,who pervmleneza,OUS want•Cun cm fact an enivmr101alcampanym
Fm{eny dispose 01 Nov wave.
easy rstesenold bans nor hosted m.funonrys,lawn mower a.ss apldien ,t roe.00000300 Wwinis reaiem:al
:10014109 wi t.San es aa3310 V51inn lso fry Oral offense and 01.00000 fins(w the second and sunuquonl offenses
psm
flesMM:al01040-Wave genealed nom your how,((or',ample.nouseMtlpatagn.buk/Rend 90:00 ds rlerestrtes and g,o,slarm
ctppnosI•It e+CUNa constructForrnamaovan waste
e-tnst,Ngoa1 andtaronlnat otnornzTmn,w anbxdt am businesses cMshdmp wwx pr myensaton ender canal.
Regw rod dve .Waste lvn.55005 Nat have been inspodsd by U S.CUS funt56 0arw,Pn'rrcsian Oren must be lrarvpwbd by
cWenkarce frcleer rte 1r-0400002 arr.!cony 5e 10000050 V/aslo(pm vessels 1001 neve oat MninspK.Nd mustss hanennrfed bya
rn+(Ma tern 000001 aid mast be rnereread
nnitdhd kcRwl ALES,Tilt(le
vette a up to 5500.03 41500
vaua=1900.01-02 000 00 S1500 tor Vas first 3503 plus 0200 tat earth
am lure 510000 a hoc'bn thereof,m and
MGWM1g SLOW W
.ate s 02.000.01-5z:CM DO 44500 for the fasuz CW W vas 5000for Boll
add canon 51,000 OU or fraction mined,to end'
ncvcinp 520.000:J
rave=135 000 01-050,00000 575100 b the Pal 525,050' 00 pus Se 50 for
onto a000onal 41.000 00 w ha5l0n thereof,to
am'aldudng 40000000
value-150.000 et-4100,0:0 30 4414 50 for the Prat$90.000 00 plus 44 5C for
each scOlcnal 11110000 ar fmca01•Mreef,la
005:ratan 5100,000 00
value•1100,000 Os to 35W.Op000 0030.550 ter thereat 41000000 plus 4350 for
each aad0anal 01.000 00 at traelon thereof,m
and maraca 5500.000 00
5943-0500,000 01021,000,000 00 4200050 fm the fret 5500,0.1=plus S3 CO Iw
each addaoerl 41.000 W or rmsm leered,ea
a at lr 10000951.00000 CO
value-41,000,00001 sod up
43,539 50 for the less SI.0000 O 00 pus to W
for each alotimal 01.000 CO no Conies Noted.
Page 38 of 76
Code Enforcement Policy Discussions
AGENDA ITEM #2.c.
Kodo rases Mmes
en'r"Sch2'le
usenet 0,01.121.1
Ir20000 Prp.1.rEtsr TITLE II
the I oil owInp scrrende or roes sea yyl to all elecersal'.W h Mr sm.a porn)is 1eWlres
For new Anonprdcn of ekwi0el wens;
Single tally and duplexes.
For Wrenorery rmA Serra parmir $3000
Fry imgenual orate raTiry-nee 37023
Fe.duplex-new 110000
re cOn00nal wiring.remwell.rp 9esignls'Only 530 0C
MPtM elecreloel wore
Fauouanaeol Permit 535 00
ea each fix:ux/Sgex ava'!agniduar mnWame-party loll IC.25
Fv Me:tdc Mat par's,.irloeq 31.00
for each power Monet 32.CO
For elecidal sonic:o 200 amps 52000
Foe elec ieal servo over YS amps 300100
Fos porn ea Mw'gtl tel[gist 320.00
Foi 'l additions•1W$:a 1500
for 9enaralo'per lc output 5100
Fer aanabmen 5 c v.a ex rno.a $5 CV
For motor:orv» a so op above $70.00
For osre
anr awircnes %awl.o $500
For Pander iwilches-aWOTaot 51003
For electrical Sons $20.03
For Ismer courts leach space) 150.CC
Each ecr0nonal Some pennp 110 CC
For tem00r3ry seMU6 00 DC
Co'environmental c00ra devises per dskpenn 5175
Tire f011wAno arneddle of Nos snap apply m all eleca cal work for winch a pan revor/i9'spare]
500]-5000m 335 W
3501.00-01.000.00 S0000
51.001 00-11 000 00 $10000
02 201.00-53.00032 115040
52001 00-34.000 00 320000
54,001 Po-30.40.W 1250 W
36,001 CO-up 030000
Mon eN 1nsectens Gary oy reason Doan race or wmr on no pan m mo noper
of the perms.o on the pat of the aer✓rnRUlders omtlalselnp forth w e eat or.only one suss"0Ma NopcOOn Simi M made
under Pe ryguhr lees as herein peavrb:d For eaps(Jorter extra Inspecllan for whet'the halts'of the power or employee is
eetirar raswrnmle,fees oath be merged as fellows:
rest Inspection 54030
Secondmaoec:on 35000
Each additional'inspection $0003
Tre building aepatmerl shad atom Or coreeOon e(such work.a naxenum of ran work:rp days pkrnrp Ne dare of tossececn
ErecMe pannila aler eon Iba stored 2 x vie published snot
ihor is
0022.140 yaNS 121 50
51'0100 cy 53)00
101 to I,CFAC y $32 DS M 111100 ry•Sli oo for esadd:enal
00 cy
/001tl 10.000 cr. 512403 ry Is!',COO cra 314.50ro-ea
adaunnal ton ply
10001 to IC4,IX0 Oy. 5325 30 br 1s010000 cur•100 CO For ea
SMtonal 10.000ry
100,001C y.or me 59:900 IS 1st 130,900 ay•530.53 For ea add
100000
MOM'S-
rase to eo•egmorp pe steu oronr:ro adodmnal work MIM:under,nip pemwshall berm,grtearceLampen tore Ieesoeo forma ogl/W pem'l cord
the tee Mown for tee entire prepoc(
la FEE.,mat to
Add.'Mnal plan sweep reeerao de chanmes,edc111ma or urban L^apploreo
Sins lo hire 55000100
000
Appeals and ExcepF (15 set 00
flriMirq Demolition Fee°. $4 540 000
Driveway 0 for:se 1151001loo sae wren innuded era a9 deanal 53500
nfAWrns for 0022 co r Re Is apeolic0M rndiuled .40 OJM
mgc0N¢Dubose of normal 30sruas hours Iper 135✓■3la rvnl 070.CO
RenW pti n fees assessed war au.biora of:action 305 a '34000.00
ROW purrrra for wrvea-dy access 410000
Page 39 of 76
Code Enforcement Policy Discussions
AGENDA ITEM #2.c.
IYennr4,el A1,
FEES•TITLEts
A]Cr0mas 01000,05.rematch:-g R0504010100/ 130 W
Sip's IamilV and dualets;'
Ter0l.pet 1100 00
Sea tesidanae,l'gk lamay $1000
aedi0+a elurs,,:
lop oath plumbing IWoac 5700
Oar eatll pee millet $5.00
breach wooer Ina:er fi not want MMr(per 1000 soul $020
bra orinkl:systems Ipe'.learl) $1.50
!or plumbing al'CUaucnwol)per aLlb!) $700
AI noel PkaPP.no week 735 W
r41SN9 Pnrtnlb also work nao Caned z x Ina pbbllskW ascud
No 705•
I Valuations fore&enManon of paint.>s*M0 to Cosa]on contract pa-es a,n tore aWnrc0 Cra N•xrcel Pace 00 0,00,9
VaWaeon Data as Mashed.by LC a O.6,I0n3 Srenearls
II.Nan review lees(9selentel nowrgneer d)noo to 57A of Ina burping;3007010e,0110 pan rMear fees Inae:eats!ergr0eaM)
oNo Oe 2:'%Orine uuMirq Parma he
Ill Plan review tees(cnnrrertial)00,5 be 05% Ins ew4up peon,NO
soppy/poops 0ENERA1.1.1,x100 II he 000-00e he
AbiTlaleWAlpuoo Pan Pars $3000
Appeal m Alsomoly(1000) 0200 0
Appeal 10 Comnoos ion(10100) 5200 W
O Weal R000rd copy,per Pale $1.10
Rerun or P570 Dedsan 15.00013) $15.00
Vece0ora 135000
on So,aices-C eel
Per erl
Ci 100..3011v
CT Inn O•
Di SR 06'ar
Vnca
lmua $1.1011•
O'leaoe $0240rrni
Asp,000!ive sec to%
InsmNon Services•$obdrvis,p,y
40ao aid 3TJ14y 0000:y0-rent lye,knead II)
Imgyvenmis For 1.112 rots • $300II
a0000emen!s be 1305 et0 mare $2 0001
Smusals Appmoel$eni¢x
F rn wnmmr. 7200 W
Suvse0uon:Ocean's 1E000
Plan 4noe Services;
AEdacnad ITPloaemem Plan Onorows 5100 00
Illplovemenl Plan 4eeew 801001 cod
InitPu ens Fine'Pis 5200 W
0010 GraW'ro Plum Anna: 12000
Pre.Smrrari PIais Crea_iy
o12 Iola
15000
ll lo Wraa
651000' 0 1000 thr lamadd(utal al lels12
Over 50100 51,110 m.11>.00 beacQ tlpl!ipnal al sow
0
Nbntls I10 10 C50j 375 CO
000:alLE It
AES'the feat Zoning 01epal'ance'aonrlts 2',,t+Ou111meo amanl
Appeal le Soars of Adminiert(17 2251 0350 02
Appeal le Commiuron(17220) 35003
Appeal Record Copy,a'page 5015
Cbwbnel Use Permit 117 200) 525000
Other 012 Screening Approve'lop.17.:8050 C) 3150 W
Poslponenenl al PentquM1 request-Puol'<I ieaMp Ilem 1100 W
Poatcpretnem a!Peahen a request-Non 0,00 Fiaam0 P.m 525 W
Rea,ew or POZC 003010(17.215) 515000
Vaance(17.1051 025000
700,0 Ce.nr517200
Leas 00011.73 eves 1150.00
1,76 15 m acres 1750.00
S Ot 040 PO acres 01,000.00
40 On was 00 mme $1500 W
Page 40of76
Code Enforcement Policy Discussions
AGENDA ITEM #2.c.
Koalalat. anwy.
rrtnrve motaoll
Cu}' 001npJUn[a!saeml(17 IS 0601
Less Ilan 1 7 aces S]C CO
1 76 to 6.00aues Sa0.00
501 lo 40.00 eves 390.CO
4001 acres cr more 112000
BOROuGvi Pr, eery:ila[n
Lee)disposal aoplaron(113 30 K0 AS 505000
Late Use colmr6.elm.as(1850010 C) 5250.00
Material Sales 10 n0),Royally lee.per aola yam Iaem4dRS) 52.00
Woad corms LearvnlIs 525.a
Page 41 of 76
Code Enforcement Policy Discussions
AGENDA ITEM #2.c.
Kodiak Island Borough Code - Extract
Chapter 1.20
GENERAL PENALTY
Sections:
1.20.010 Designated.
1.20.020 Scope of prohibitions.
For statutory provisions authorizing the assembly to prescribe punishment not to exceed a
fine of$1,000 or imprisonment for 90 days, or both, for violation of codified ordinances, see AS
29.25.070.
1.20.010 Designated.
A.A violation of a provision of this code is an offense punishable by a penalty not to exceed a
fine of$1,000, in addition to the surcharge required under AS 12.55.039. If another penalty is
established by ordinance for the provision violated, that penalty shall apply.
B. The borough or an aggrieved person may institute a civil action against a person, including a
minor as provided in this subsection, who violates any provision of this code. In addition to
injunctive and compensatory relief, a civil penalty not to exceed$1,000 may be imposed for
each violation. An action to enjoin a violation may be brought notwithstanding the availability of
any other remedy. On application for injunctive relief and a finding of a violation or a threatened
violation, the superior court shall grant the injunction. Each day that a violation of an ordinance
continues constitutes a separate violation.
C. The borough shall provide written notice to the commissioner of health and social services or
to the commissioner's designee of the commencement of a civil enforcement action for the
violation of an ordinance under subsection (B) of this section against a minor. Unless the
commissioner and the borough have negotiated an agreement making other arrangements for
the borough to provide the notice required by this subsection, the borough shall provide the
notice by mailing a copy of the citation or other document setting out the notice of the
commencement of the civil enforcement action.
D. In this section, "minor"means a person under 18 years of age.
E. Unless an ordinance authorizes use of a hearing officer,the enforcement of a civil penalty
against a minor for violation of any provision of this code shall be heard in the district court in
the same manner as for similar allegations brought against an adult, except that the minor's
parent, guardian, or legal custodian shall be present at all proceedings unless the court excuses
the parent, guardian, or legal custodian from attendance for good cause.
F. An action for a civil penalty filed against a minor under this section does not give rise to the
right to a trial by jury or to counsel appointed at public expense. [Ord. FY2011-03§2, 2010; Ord.
98-26§2, 1998; Ord. 74-8-0§1, 1974; prior code Ch. 1 §11. Formerly§1.12.0101.
1.20.020 Scope of prohibitions.
When an ordinance of the borough prohibits an act or an omission, it shall be construed to
prohibit causing, aiding, abetting, or concealing the fact of the act or omission. [Ord. FY2011-03
§2, 2010; Ord. 74-7-0§2, 1974; prior code Ch. 1 §13. Formerly §1.12.0201.
Page 42 of 76
Code Enforcement Policy Discussions
AGENDA ITEM #2.c.
Title 6
ANIMALS
Chapters:
6.04 Animal Control
6.04.270 Penalties and remedies.
A. If a fine amount is set for an offense arising under this chapter, a person charged with that
offense can dispose of the charge (by mail er in person) by paying the fine amount, in addition
to the surcharge required to be imposed under AS 12.55.039, and checking the"no contest
plea"box on the back of the citation. Alternatively, the person may choose to appear in court
and contest the citation. If a person is cited for an offense for which a scheduled fine has been
established under this chapter and fails to pay a fine or appear in court, the citation shall be
considered a summons for a misdemeanor. If found guilty, the maximum sentence that may be
imposed is the fine amount, in addition to the surcharge required to be imposed under AS
12.55.039. A person charged with an offense for a fine amount that has been set(whether it is
an infraction or a misdemeanor)does not have a right to a jury or to a court-appointed lawyer. If
no fine is set for an offense, the defendant must appear in court for arraignment.
B. Notwithstanding the availability of any other remedy, the borough or any aggrieved person
may bring a civil action to enjoin any violation of this chapter. An action for injunction under this
section may be brought notwithstanding the availability of any other remedy. Upon application
for injunctive relief and the finding of an existing or threatened violation, the superior court shall
enjoin the violation.
C. Each act or condition violating this chapter, and each day during which the act or condition
exists when the owner or keeper is known to be aware of the condition, shall be a separate and
distinct violation except in circumstances where the violation is acknowledged and actively
being corrected.
D.The penalties provided for violation of this chapter are in addition to and not in lieu of any
other penalty provided for in state law or any civil remedy available to the borough. [Ord. 98-26
§3, 1998; Ord. 96-12 §2, 1996; Ord. 96-11 §2, 1996: Ord. 86-16-0 §2, 1986. Formerly
§6.04.210].
Chapter 8.20
LITTERING
8.20.030 Penalties and remedies.
A. A person who violates the provisions of this chapter is guilty of a misdemeanor and upon
conviction is punishable by a fine of not more than $1,000, in addition to the surcharge required
to be imposed under AS 12.55.039. In addition, the court may order the person to gather and
dispose of litter in an area and for a length of time to be determined by the court.
B. Notwithstanding the availability of any other remedy, the borough or any aggrieved person
may bring a civil action to enjoin any violation of this chapter or to obtain damages for any injury
the plaintiff suffered as a result of the violation.
C. Each act or condition violating this chapter and each day during which the act or condition
exists, continues or is repeated shall be a separate and distinct violation.
D. The penalties provided for violation of this chapter are in addition to and not in lieu of any
other penalty provided for in state law or any civil remedy available to the borough. [Ord. 98-26
Page 43 of 76
Code Enforcement Policy Discussions
AGENDA ITEM #2.c.
§4, 1998; Repealed and reenacted by Ord. 87-16-0§3, 1987; Ord. 82-49-0(A) §1, 1982.
Formerly§8.12.030].
Chapter 8.25
SOLID WASTE COLLECTION AND DISPOSAL
8.25.230 Enforcement officer.
A.Authority. The enforcement officer has the authority to issue citations, summons, and
complaints, or notices of violation to anyone who violates this chapter.
B. Citation.A citation fled in the district court charging a violation under this chapter is deemed
as a lawful complaint for purposes of prosecution under this chapter. [Ord. FY2010-07§3,
2010].
8.25.240 Violations, enforcement actions and remedies.
A. Violations.
1. Per Failure. Each failure to comply with any provision of this chapter or any regulation
promulgated under this chapter constitutes a separate violation. For example, scavenging is a
separate violation for each container from which materials are scavenged.
2. Per Day. Each day a violation continues is a separate violation. For example, failure to
maintain a collection vehicle in accordance with KIBC 8.25.150(B) is a separate violation for
each day until the vehicle is repaired.
B. Enforcement Actions and Remedies.
1.Actual Violations. If the manager believes that someone has violated any provision of this
chapter, whether that person is acting or failing to act in the capacity of a principal, agent,
employee or otherwise, then the manager may institute any enforcement action and exercise
any legal or equitable remedy available to the borough under law, such as the following:
a. Civil actions seeking a penalty of up to $250.00 per violation;
b. Civil actions seeking injunctive relief;
c. Civil suits seeking damages or civil penalties, including the costs of any corrective action that
the manager deems necessary to mitigate consequences of violations,whether acts or
omissions; or
d. Proceedings to declare a property a public nuisance and abate the nuisance as authorized by
AS 46.03.870(c).
2. Imminent Violations. If the manager believes that a person will imminently violate any
provision of this chapter,whether that person is acting 'or failing to act in the capacity of a
principal, agent, employee, or otherwise, then the manager may exercise any equitable remedy
available to the borough under law, such as a temporary restraining order or injunction.
3. Enforcement Actions and Remedies Are Cumulative, Not Exclusive. Enforcement actions and
remedies are cumulative, not mutually exclusive. The manager may institute any single
enforcement action or exercise any single remedy or a combination of multiple enforcement
actions and remedies, separately or simultaneously. The manager need not conclude any
particular enforcement action or exhaust any particular remedy before instituting other
enforcement action or exercising any other remedy.
Page 44 of 76
Code Enforcement Policy Discussions
AGENDA ITEM #2.c.
4. Penalties and Remedies Are Not Limited. The penalties and remedies provided for violation
of this chapter are in addition to and not in lieu of any other penalty or remedy provided for in
state law or otherwise. [Ord. FY2010-07 §3, 2010].
Chapter 10.10
JUNK OR ABANDONED VEHICLES
10.10.080 Penalties and remedies.
A. A person who violates the provisions of this chapter is guilty of a misdemeanor and upon
conviction is punishable by a fine of not more than $300.00, in addition to the surcharge
required to be imposed under AS 12.55.039.
B. Notwithstanding the availability of any other remedy, the borough or any aggrieved person
may bring a civil action to enjoin any violation of this chapter, or to obtain damages for any injury
the plaintiff suffered as a result of the violation.
C. Each act or condition violated in this chapter, and each day during which the act or condition
exists, continues or is repeated shall be a separate and distinct violation.
.D.The penalties provided for violation of this chapter are in addition to and not in lieu of any
other penalty provided for in state law or any civil remedy available to the borough. [Ord. 98-26
§6, 1998; Ord. 83-37-0§2, 1983].
Page 45 of 76
Code Enforcement Policy Discussions
AGENDA ITEM #2.d.
FY2015
KIB Revenue Forecast
."I \
M J
4114 p ftri4
?C IL ' -.
t F
Prepared by: Karleton Short, Finance Director
Dora Cross, Revenue Accountant
Page 46 of 76
Revenue Projections from Finance Director Karl Short
AGENDA ITEM #24.
Summary
Staff feels that 1112015 revenues will remain strong. Pnlperry values continue to rise. The fishing industry is
doing very well and shows' no sign of decline Severance taxes from logging have increased dramatically over
the last five years and we predict that they will stay at this level for at least 2 to 3 years.State and Federal
revenues could decline but we do not anticipate any significant declines in intergovernmental income in
1V2015.
Interest rates continue to lie quite low and we do not see any indications that they will rise in the near future.
While they are not directly related to Borough revenues,deposits in our local banks and unemployment rates
are two indicators of the local economy.
Deposits held by Kodiak banks continue to rise.
Deposits in Local Banks
250,000,000 i
200,000,000 i a"
150,000,000
100,000,000 y, 1, ,. --s ff,
50,000,000 1. ;-
ci A
2004 20052006 2007 2008 2009 2010 2011 2012 2013
Unernploymetu in the Borough has decreased in the last 10 years.
Unemployment- Last Ten Years
9.0
8.0 ?x
7'0 '.' r s, .ii 7
60 / ,' �
50 'x ■li
40 �. I�
30 ,0v t � 1�.
o
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Bolt of these are indicators of a strong local economy.
Page 47 of 76
Revenue Projections from Finance Director Karl Short
AGENDA ITEM #2.d.
Local Revenue Sources
Property Taxes
The real estate market remains strong in the lionsugh. The 11Y2014 certified roll was SI,131,476,611. The
Borough Assessor estimates that the assessed value of the Borough will increase 25%in FY2015 to
S 1,]59,763,000.
Real and Personal Property Values
FY2015 Estimated
1,200,000,000
1,000,000,000
800,000,000 '7L B°` ¢_
600,000,000 - III 111 14 111
400,000,000
200,000,000 r �` —
o . _ 7
-13, -,�„p'\Ark Ark --CV --CCVO,11 ryO,y'L 1oy'�,1oyPo1S
O Real Property 0 Personal Property
In 2010 the Borough's Assessing department began a re-appraisal program with the goal of reviewing road
system properties every three tears and remote properties every five years. Currently, 100'V of road system
properties and 951/o of remote properties have been re-appraised.
Currently we are at an assessment to market value(4'93%with little variance between neighborhoods.
Previously we were at 70%with a wide variance berwcen neighborhoods.
If we do not change the Pl'2014 mill rate(10.75 mills)the projected increase in assessed values for 11142015
will result in an additional 5310,000 in property as revenue.
The Borough Assessor does not feel that there will be a slump in property values in the foreseeable future.
Fisheries
The cconomy of the Borough is driven by fishing. The Borough benefits from a diverse fishing fleet.
The major types of commercial fisheries arc:
• 'Trawl caught fish: these are fish such as cod,polloek,sole,em. that are harvested by draggers.
• Halibut,sable fish,cod,pc/lock etc. that are caught by long lining.
• Salmon that are caught by seining and gill net ring.
• Crab and cod that are caught by pot.
Other fsheries include species such as scallops,sea cucumbers and urchins,etc.
Page 48 of 76
Revenue Projections from Finance Director Karl Short
AGENDA ITEM #2.d.
The Borough receives revenues from the fishing industry tsvo different ways,the Borough's severance tax for
fish delivered to the dock and the State of Alaska raw fish tax which is shared with the Bori ugh.
Borough Severance Tax on Seafood
The Borough assesses a severance tax on all seafood delivered or processed within the Borough. "hhe
severance tax rate is the same as the area wide mill rate In FY2011 this rate was 10.75 mills. Severance tax
on fish has continued to grow over the last couple of decades. The chart below shows the severance taxes on
fish over the last 10 years.
Severance Tax on Seafood
FY2014 & 2015 Estimated
2,000,000
1,500,000 '"
,y —r);.-
1,000,000 '
A
500,000 ' ; x+ ,- ci 1 � r
` t
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
The Borough collected S 1,625,942 in severance tax on landed seafood in I'\2013 and has collected
S1,003,850 in the first two quarters of FY2011.
At this time we recommend budgeting SI,750,000 for severance taxes on seafood for F112015.
Page 49 of 76
Revenue Projections from Finance Director Karl Short
AGENDA ITEM #2.d.
Borough Severance Tax on Timber
The Borough's severance tax on timber had been steadily increasing since Itl'2009. '1'hc c arc two large
logging operations in the Borough,one on Aft gnak Island and one on the Kodiak Island road system.
Severance Taxes on Logging
FY2014 and FY2015 estimated
120,000
100,000
80,000
60,000 1 ,.;
40,000 I 'l ,, 1, ,
20,000 • TT■I .. �h `,I I ih
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
At this time,we believe that severance taxes on logging will remain Fairly constant over the next 3 to 5 years.
Interest Earnings
We expect that interest earnings will remain low through at least I'32015 and prohahly though I"V'201(1.
The Borough invests nlost of its funds in agencies and these generally follow the treasury rate. The chart
below slit 3W the interest hues For treasuries on Alarch 27,2014.
US Treasury Rates
3.50%
3.00%
2.50%
2.00%
150% ONNIMMIIIIIIIMMIIMIIIIIIIPW
100% ■ : II
050%
,focL'7�O.' (``C %A �'\ �-12" (''Azass^�0 o 0 o,¢' Ae''
o ti 'V 3
We arc budgeting interest earnings very conservatively.
Page 50 of 76
Revenue Projections from Finance Director Karl Short
AGENDA ITEM #24.
The Borugh can receive more in interest earning by purchasing treasuries and agencies for longer terms;
however we must he careful because interest rives mac go up sigmificandv in the not too distant future. AVIhile
we have some in'Cstments with longer maturities 171051 arc fairly short term. We do feel that interest rates
will start rising in about 2 years.
Building Permits
In FY2011 building permit-revenues went down and have remained at a lower amount since then. We are
budgeting building permit revenues to remain Hat in I'12013.
Building Permit Revenue
FY2014 and FY2015 estimated
80,000
70,000
60,000
so•000 1W; 7 w � _
30•0: 1. : . C C . . . -
20,000 ' . , .jt:i::ii:i`? ._.
4J~e 4Jtie 4,000'c rye 4,~e 4i~e 4J�e 4,~e<c 4<
moo~h
Other Local Sources
Other local sources of revenues include
I. Non Ad Valorem taxes-these taxes arc on both boats and aircraft We are budgeting S47,000 for
FY201 i.
2. iNi iseeIlaneous—these are items such as side of naps,copies,and jury duty.
Page 51 of 76
Revenue Projections from Finance Director Karl Short
AGENDA ITEM #24.
State Revenue Sources
State of Alaska Revenue Sharing
State Revenue Sharing
Last Ten Years
1,200,000
1,000,000 01111..�1111.111111111111f� .t
800,000 1 i _
600,000 S ,
:1111. I !I ', I !I
400.000 ', 11 , 111 I
2000001, -,. t, �,. j, . , :,..
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
Please note that the Borough did not receive any Revenue Sharing from the State in 11'2006.
We anticipate that the Borough will receive the same amount as we did in 111'2014. We received 5731,314 in
1112014 and arc budgeting S730,000 for 1;12015. At this time the Borough should receive S661,155 in
112016 and based on what we are hearing in Juneau the Borough should receive Tess shared revenue in
future years.
We feel that State Revenue Sharing will continue to decline after 1 112016. The State may not fund revenue
sharing to the present degree
Page 52 of 76
Revenue Projections from Finance Director Karl Short
AGENDA ITEM #2.d.
State of Alaska Raw Fish Tax
One half of the revenue collected by the State for raw fish tax is remitted to the Borough. This chart shows
that the revenue from this source generally increased over the last nine years with IiIY2015 estimated.
State of Alaska Raw Fish Tax •
FY2015 Budgeted
1,800,000
1,600,000
1,400,000 • •00S 1,200,000 '.■ ■-
CG ' . C .
1'800;0o • • • • • ■ • •
608000 , •.•• ■ • ■ ■ • ■ •
400,000 / •■ •■ • :■ .■ • • •■ ■
200,0000 0 ■ ■ ■ ■ • ■ ■ .1t
The Borough's revenue from the State raw fish tax correlates strongly with the Borough tax on seafood.
Revenue collected and passed is by the State is generally one year behind.We arc budgeting income from
this source co usen'atively based on the same reasons for keeping our severance tax revenue estimates
conservative.
At this time we are going to budget SI,550,000 for the Borough's share of the raw fish tax collected by the
Slate. This is about the same as to what was collected in FY20 N (S 1,546,308).
•
Page 53 of 76
Revenue Projections from Finance Director Karl Short
AGENDA ITEM #24.
Federal Revenue Sources
Payment in Lieu of Taxes (PILT)
The Borough receives P11:f payments from the Federal Government,the Kodiak Island I-lousing Authority,
and sometimes the,Alaska 'lousing Authority.Authority. Only the Federal PI I;I'funding is material.
Federal PILT
FY2014 and FY2015 estimated
1,800,000
1,600,000 1
1,400,000
1,200,000 a 'a
1,000,030 ■ ill, ■ ,.■ •
800,000 !1 a a is a
600,000 0 la 'a a is a a a __
400,000 0
200,000 ■��■ '. is . �: �■ �: "■■
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
In FY2013 the Borough received 51,400,381 in
Note: The P11;1'program was not fully funded until F1'2009. The F\'2009 payment included funds that
should have been paid in Il'2008 which resulted in a large amount that was paid in I A'2009.
On October 3,2008,Congress enacted the CSmergencv Economic Stabilization Act of 2008 (Public I,aw 110-
3-13)which authorized counties to receive their full WIN entitlement from 2008 through 2012. On July 6,
2012,the President signed the Moving Ahead fiat Progress in the 21st Century Act(Public I,aw 112-141),
which reauthorized the program for 2013.
On February 7,2014,the 2014 Farm Bill was signed into law. This law extends Federal PI1:1'through 2015.
Because of this our PITT payment should remain about the same for I:V2015.
Page 54 of 76
Revenue Projections from Finance Director Karl Short
AGENDA ITEM #24.
National Wildlife Refuge Revenue Sharing
'11-1c Borough receives revenue from the Federal Government to offset the economic effects of owning land
in the 13on ugh. These revenues have been fairly flat since 171'2011. We are anticipating no significant
changes for 1'1'2014 and('1'2015.
Federal Shared Revenue
FY2014 and FY2015 Estimated
400,000 f ,
350,000 I'
300,000 I ,.•
250,000 p`4 ,
200000 D C
150,000 �r F 11111,11114‘: .� xr
50,000 C M M.Y. :r M I.
F+,006 FJ,,00^ 4JnO 1/440.nO 4JnO F,~0~1 4JnO 1,nO F�nO F�nO�y
Conclusion
We project the economy of the (Borough will remain very strong. Interest earnings have been in a state of
decline for several years and the Borough has not relied on this revenue source for several years
The General Fund has a fond balance large enough to make up for any significant decreases in one or more
revenue 55 urces.
The Borough can build its 1'1'2015 budget on the assumption that revenues will remain strong.
Page 55 of 76
Revenue Projections from Finance Director Karl Short
AGENDA ITEM #2.e.
7.10.040 B It was decided on June 25, 2013 by,the US Supreme Court, that preclearance.is
no longer needed when we change election procedures. Section 4"coverage
• forriwla"that included the entire State of Alaska was ruled unconstitutional. 68
page Supreme Court Ruling available upon request.
7.10.040 Administration of elections.
A. In this title, the assembly has prescribed the general rules for the conduct of borough
elections.
B.The clerk, in accordance with the provisions of this title, shall administer all borough
elections. The clerk ensures that the borough complies with the U.S. Voting Rights Act to make
sure that minority-speaking residents are able to exercise their right to vote.-RreefeeFente-shati
be-ebtaine44com the Department of Justice prior to holding a special election, as required-by
the-F-a- - a -: • - •- . [Ord. FY2009-19 §2, 2009; Ord. 86-22-0 §2, 1986].
7.10.060 B This section deals with the notice Of elections. I included the words"if any". For
4&5 special elections, there are instances that there will be no candidates or
propositions. For regular elections,there will be instances that there are no
•
propositions.
Each notice of election shall include:
1.The type of election, regular or special;
2. The date of the election;
3. The hours the polls will be open;
4. The offices to which candidates are to be elected, if any;
5. The subjects of propositions and questions to be voted upon, if any;
7.10.060 C This section requires the clerk to publish sample ballots.The cost of publishing
is about$400 to$500. We will continue posting in public places such as
Safeway, Spenard, and AC. This information is also included in the pamphlet.
Other channels would be the website and social media.We can also add the
library:post office, canneries, etc.
C.At least one day before the election, the clerk shall pub. • - - • a-e- - •- -
circulation and post in at least three public places in the borough sample ballots with instructions
to voters. Sample ballots shall be substantially similar to the official ballots and shall be marked
"sample ballot" in place of the words"official ballot."
7.30.020 A The code requires that the clerk secure polling places for each precinct. If voting
lby-mail is approved, it is necessary to amend the code to exempt the voting by-
mail precincts.
7.30.020 Precincts and polling places.
A. The precincts established by the state and set forth in the Alaska Administrative Code
shall be the precincts for all elections. The clerk shall secure a polling place for each precinct for
each election except for those precincts designated as "voting by-mail precincts" by
resolution of the assembly. Whenever practicable, the polling place shall be located within the
precinct.
Page 1 of 11
Page 56 of 76
Title 7 Elections Code Amendments
AGENDA ITEM #2.e.
7.30.025 This is to establish a code section titled'voting by-mail precincts"to address
that those precincts will he,designated and removed by resolution of the'
Assembly. • '
Attached on page 3 are the Election results for the Villages for the;past three
years. There were 126 voters from the cities/villages. The cost is$53 per vote.
Cost Comparison
Cost of running current elections to the cities/villages
Transportation Costs (Election -
Workers/Materials) $ 2,538.00
Hotel Rooms if Weathered-in Kodiak $ 500.00
Election Workers Pay $ 3,651.00
$ 6,689.00, -
By-mail voting
Precinct #of voters postage •
Chiniak 137 ;. $1.50. $ 205.50,
Larsen Bay 193•: $1.50 " $ 289.50 .
Old Harbor 134 , $1.50 $ 201.00 .
Ouzinkie 137 $1.50 $ 205.50 - .
' Port Lions 209' $1.50 $ 313.50
$ 1,215.00 _
Savings of .$ 5,474.00 •
Although we work closely with the CityNillage clerks, it has been a challenge for
us to recruit and retain election workers for some of the villages. Borough
election workers are used in the village'elections also and conflicts such as '
relatives running for office in small cities is becoming an issue. '•
The Assembly can determine the threshold for a voting by-mail Precinct"(start
with less 75 or 100 voters?)'Based on Kenai's experience, it is important not to_
set the threshold too low as it could create confusion among voters switching
precincts'status between actual voting precincts and voting by-mail precincts.
7.30.025 Voting by-mail precincts.
A. Precincts where the voter turnout was less than [75 or 100] voters at the last regular
election may be designated as"voting by-mail" precincts by resolution of the assembly. In those
precincts, no election workers shall be appointed. The procedures outlined in Chapter 7.70 shall
be followed with the following exceptions:
1. that ballots shall be sent to each registered voter in the precinct on or before the 15th
day prior to the election; and
2. that voted ballots must be postmarked on or before midnight of election day and
received by the clerk no later than the Tuesday following the election.
B. Voters wishing to vote absentee in person may do so at any designated absentee voting
site.
C. Any precinct designated as an "voting by-mail" precinct in accordance with the
provisions of subsection A, above, will remain a"voting by-mail" precinct until such time as the
"voting by-mail" status is removed by resolution of the assembly.
Page 2 of 11
Page 57 of 76
Title 7 Elections Code Amendments
AGENDA ITEM #2.a
2013 ELECTION
PERCENTAGES
Precinct Total Registered Voters Votes Cast Percentage
35/800-Chiniak 137 17 12%
35/810-Flats 1897 119 6%
35/815-KI South (Larsen Bay) 193 32 17%
35/820-Kodiak No. 1 1798 225 13%
35/825-Kodiak No. 2 1849 212 11%
35/830-Mission Road 3231 388 12%
35/835-Old Harbor 134 36 27%
35/840-Ouzinkie 137 48 35%
35/845-Port Lions 209 26 12%
Absentee, Questioned,and
Personal Representative 147 2%
TOTALS 9585 1250 13%
2012 ELECTION
PERCENTAGE BY PRECINCT
Votes Cast Percentage
36/605-Chiniak 40 30%
36/608-Flats 176 9%
36/615-KI South(Larsen Bay) 36 17%
36/618-Kodiak No. 1 403 22%
36/620-Kodiak No. 2 295 17%
36/622-Mission Road 802 25%
36/625-Old Harbor 38 27%
36/635-Ouzinkie 57 43%
36/645-Port Lions 58 29%
Absentee,Questioned, and
Personal Representative 234 2%
Total Votes Cast Total Registered Voters Total Percentage
2139 9479 23%
2011 ELECTION
PERCENTAGE BY PRECINCT
Votes Cast Percentage
36/605-Chiniak 44 34.65%
36/608-Flats 184 9-59%
36/615-KI South(Larsen Bay) 34 16.35%
36/618-Kodiak No. 1 469 24.66%
36/620-Kodiak No. 2 390 21.18%
36/622-Mission Road 765 24.39%
36/625-Old Harbor 34 23.94%
36/635-Ouzinkie 53 39.55%
36/645-Pon Lions 49 23.33%
Absentee, Questioned, and
Personal Representative 289 3.00%
Total Votes Cast Total Registered Voters Percentage
2311 9619 24.03%
Page 3 of 11
Page 58 of 76
Title 7 Elections Code Amendments
AGENDA ITEM #2.e.
7.30.035 Under no circumstance'shall'a precinct close or a voter should'be denied a
ballot due to ballot shortage. This amendment is to establish procedures for user
of alternate ballots in case"of ballot shortage.
"Printed ballots" are ballots that are produced from the printingscompany.
• Alternate ballots are ballots produced/printed by the Clerk's office or by official
representatives in the villages authorized by the clerk. .
7.30.035 Ballots—Alternate Ballots.
A. Ballots shortage.
1. Under no circumstance shall a precinct close due to ballot shortage. The election
board chairperson for the precinct shall monitor the ballot supply at the precinct throughout
election day and apprise the clerk of any projected shortage in the number of available ballots.
2. Upon being informed by an election official that there is a projected shortage of ballots
at a precinct, the clerk shall promptly supply the precinct with additional printed ballots. If
additional printed ballots are not available, the clerk shall supply the precinct with alternate
ballots in the same form prescribed by Section 7.30.030 for hand tabulation.
B. Voting of alternate ballots.
1. Voters whose names appear on the precinct register shall sign the register and be
given an alternate ballot. The election official shall mark the precinct register indicating the voter
received an alternate ballot.
2. The voter shall vote the alternate ballot and shall place the ballot in the ballot box
provided by the clerk.
C. Questioned voters and personal representative voters. The election official shall mark
the questioned voter register or personal representative voter register to show that the voter
received an alternate ballot. Processes in place in Section 7.30.080 for questioned voting and
Section 7.50.040 for personal representative voting shall be followed.
D. Alternate voting report. The election board shall account for all alternate ballots by
completing a ballot report in the manner prescribed by the clerk, containing the total number of
alternate ballots voted,total number of unused alternate ballots, alternate spoiled ballots,
alternate questioned ballots, and alternate personal representative ballots.
E. Counting alternate ballots. Alternate ballots shall be counted either by hand or by creation
of facsimile ballots by the election canvass board.
F. Definitions, Printed ballots are ballots produced by the printing company. Alternate ballots
are produced by the Clerk's office or ballots produced by official representatives designated by
the clerk.
-7.30.120 Correcting the word"spaced"to"placed" and may to"shall.".
1. A voter may mark a ballot only by filling in, making"X" marks, diagonal, horizontal, or
vertical marks, solid marks, stars, circles, asterisks, checks, or plus signs that are clearly
spaced placed in the oval opposite the name of the candidate, proposition, or question that the
voter desires to designate.
4. If a voter marks more names than there are persons to be elected to the office, the
votes for candidates for that office may shall not be counted.
Page 4 of 11
Page 59 of 76
Title 7 Elections Code Amendments
AGENDA ITEM #2.e.
7.50.050 Reduce the number of witnesses from two to one. Alaska Statutes 15.20.081(d)
B&C only requires one witness as stated below:
"an absentee voter shall sign the voter's certificate in the presence of an
individual who is 18 years of age or older, who shall sign as a witness and attest
to the date on which the voter signed the certificate in the individual's presence"
•
7.50.050 Absentee voting- By mail.
B. After receipt of an application by mail, the clerk shall send the absentee ballot and other
absentee voting material to the applicant by at least first class mail. The materials shall be sent
as soon as they are ready for distribution. There shall be a small gray envelope and a return
envelope addressed to the clerk supplied to each absentee by mail voter. The return envelope
spaH-have riated-upoo-ik-- -- - - - - - - Naeir-puak€isaiiea-ie�ete,
- - - • - - - - - -• • -• -• - "ihorized to administer an-oath or two one
witnesses over the age of 18. The return envelope shall have printed upon it an affidavit by
which the voter shall declare the voter's qualification to vote, followed by provision for attestation
by one attesting witness, who is at least 18 years of age.
C. Upon receipt of an absentee ballot by mail, the voter, in the presence of a notary public,
other person qualified to administer oaths, or twe-persons one person over-the-age-of who is at
least 18 years of age, may proceed to mark the ballot in secret, place the ballot in the small gray
envelope, place the small gray envelope in the return envelope, and sign the voter's certificate
on the back of the return envelope in the presence of the witness(es)-who shall sign as attesting
official(s) and shall date the voter's signature.
7.50.055 This is to establish a section for absentee voting by electronic transmission
procedures(by-fax or by email).
7.50.055 Absentee voting- By electronic transmission.
A. A qualified voter may apply for an absentee ballot to be sent by electronic transmission.
Such request must be made not less than the day immediately preceding the election. Absentee
ballots will be electronically transmitted to the location designated in the application. If no
location is designated, and if the request is received no later than seven (7) days prior to the
election, the ballot will be mailed in the manner provided in KIBC 7.50.050 for absentee ballots
by mail. The borough clerk will provide reasonable conditions for electronically transmitting
absentee ballots.
B. A ballot electronically transmitted shall contain a copy of the ballot to be used at the
election in a form suitable for transmission. A photocopy of the computerized ballot card to be
used by persons voting in person at the polling places is acceptable.
C. An absentee ballot that is completed and returned by the voter by electronic
transmission must:
1. Contain the following statement: "I understand that by using electronic
transmission to return my marked ballot, I am voluntarily waiving a portion of my right to
a secret ballot to the extent necessary to process my ballot, but expect that my vote will
be held as confidential as possible,"followed by the voter's signature and date of
signature; and
Page5 of 11
Page 60 of 76
Title 7 Elections Code Amendments
AGENDA ITEM #2.e.
2. Be accompanied by a statement executed under oath as to the voter's identity;
the statement under oath must be witnessed by a United States citizen who is eighteen
(18) years of age or older.
D. The voter shall mark the ballot on or before the date of the election and shall use a mail
service at least equal to first class and mail the ballot no later than the day of the election to the
clerk. It must be postmarked on or before midnight of election day and received by the clerk no
later than the Tuesday following the election by 5 p.m.
E. A voter who returns the absentee ballot by electronic transmission must comply with the
same deadlines as for voting in person on or before the closing hour of the polls.
F. When a completed absentee ballot is received by electronic transmission, the clerk will
note the date of receipt on the absentee ballot application log and, if the ballot is received on
election day, the time of receipt. The clerk will then:
1. Remove the ballot portion of the transmission from the portion that identifies the
voter;
2. Place the ballot portion in a secrecy sleeve;
3. Seal the secrecy sleeve in an outer envelope of the type used for absentee
ballots returned by mail, and seal that envelope;
4. Attach the voter identification portion to the outer envelope; and
5. Forward the outer sealed envelope to the canvas board for review.
G.An electronically transmitted ballot shall be counted in the same manner as other
absentee ballots, even though this procedure may reveal to one or more election officials the
manner in which a particular absentee voter cast his or her ballot. However, it shall be unlawful
to display an electronic ballot in a manner revealing the way in which a particular voter cast his
or her ballot to any person other than the borough clerk, a member of the clerk's staff, an
election official in the course of his or her duties, or an attorney advising the clerk on legal
questions concerning the ballot.
Chapter 7.60' As advised by the borough attorney, it would be wise to clarify process
regarding the proposition summaries being included in the pamphlet. The
- • proposed amendment prevents including only one point of view and making it
cost efficient by setting limitations to the numbers of statements.to be published,
•
c. An equal number of summary statements submitted by proponents and opponents
of each proposition. If only one statement is received, it will not be published. There should be
both proponent and opponent statements to cover both sides of the proposition. If there are
numerous statements received, the clerk shall publish no more than five statements for each
side of the proposition in the order they are received.
Page 6 of 11
Page 61 of 76
Title 7 Elections Code Amendments
AGENDA ITEM #2.e.
7.60.010& We mail out approximately 5,000 pamphlets-each year. It was noted by Post
7.60.020 • Office employees in previous yearsthat substantial amount of pamphlets end
up in the recycle bins at the post office.
For consideration of the Assembly:
• Instead of automatic mailing, make pamphlets available at the stores,
canneries, library, borough building, village clerks offices, etc.
• Send out a notice noting that voters can access the pamphlet on the website
and through sopial media and they can request a copy sent to them by mail
by returning the notice or by calling the clerk's office.
2013 Cost of Printing and Postage for Voter's Pamphlet $4,770.16
Cost of Notices/Postcards to Mail Out '$1,423.24
Difference of $3,346.92
. *Amount will be reduced once we determine how many pamphlets will be
requested and printed.
Some of the cities publish theirs with the Borough. Some of the municipalities publish and mail
out a flyer ONLY when there is a proposition on the ballot.
Munici palities who publish voter's pamphlets
BOROUGH Publish Do not publish BOROUGH Publish Do not publish
Aleutians East _ No Wrangell No only when
Borough • there is a prop
Anchorage , No Yakutat Last one in 2007
Bristol Bay No Northwest Arctic No
Denali No(Expanded notice of Sitka No
Election only)
Fairbanks No CITIES
Haines Borough No City of Yes
Ketchikan
Juneau Yes City of Homer . No
Kenai Brochure for props City of Sitka No
Ketchikan Yes City of Alaska No
Lake and Pen No City of Wasilla No
Matsu Yes City of Kodiak Yes
North Slope No Skagway No
Page 7 of 11
Page 62 of 76
Title 7 Elections Code Amendments
AGENDA ITEM #2.e.
Chapter 7.60
ELECTION PAMPHLET
Sections:
7.60.010 Election pamphlet.
7.60.020 Distribution of election pamphlet.
7.60.010 Election pamphlet.
A. Before each regular and special election, the clerk shall : -e_ __ _ _
produce an election pamphlet to every registered voter household within the borough.
B. Each election pamphlet shall contain:
1. A map of the election precincts;
2. Sample ballots;
3. An absentee ballot application;
4. For each ballot proposition submitted to the voters by initiative or referendum petition
or by the assembly:
a. The full text of the proposition specifying ordinances proposed to be affected;
b. The ballot title and the summary of the proposition prepared by the administration
or the clerk; and
c. A summary of statements submitted by proponents and opponents of each
proposition. If only one statement is received, it will not be published. There should be both
proponent and opponent statements to cover both sides of the proposition. If there are
multitudes of statements received, the clerk shall publish no more than five statements for each
side of the proposition in the order they are received.
5. For each bond question, a statement of the scope of each project; and
6. Additional information on voting procedures that the clerk considers necessary.
C. There is no charge for statements advocating approval or rejection of a proposition
submitted to the voters for approval.
D. Material in the election pamphlet shall be organized to the extent possible in the same
manner and form in which it will appear on the ballot. The decision of the clerk on the form of
the material is final.
E. Net le=e than 19 days before the election, - - _ • registered voter
: :•- e e. . s e t' ienal-pamehletc may be obtained from the borough
offices.
F. A candidate's information and statement and proposition statements submitted under this
section may not exceed 350 words. An article such as"a," "an," and "the"will be counted as a
word.
G. The clerk will add a disclaimer in the pamphlet noting the text is presented as submitted
by the -_-e':_ - -- s e e e• :e• < authors.The clerk will add a disclaimer noting the
information is the opinion of the author(s) and has been reproduced as submitted, without any
changes to grammar, spelling, or punctuation. [Ord. FY2009-19§2, 2009; Ord. 93-60 §3, 1993;
Ord. 86-22-0 §2, 1986].
7.60.020 Distribution of election pamphlet.
A. The clerk shall mail a notice printed on a postage prepaid, preaddressed return form that
a person may use to request delivery of an election pamphlet by mail. The notice shall include
the website upon which the election pamphlet is available and the phone number a voter may
call to request delivery of an election pamphlet by mail.
B. The clerk shall upload the election pamphlet on the Kodiak Island Borough website and
social media.
C. The clerk shall make copies of the election pamphlet available in at least three public
places.
Page 8 of 11
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Title 7 Elections Code Amendments
AGENDA ITEM #2.e.
Chapter 7.70 This is a minor clean-up_of this chapter that deals with the conduct of election by
mail forspecial elections O NLY(held at a time other than when the regular
borough election is held.)
There is substantial amount of research involved and there will be budget
considerations before moving forward to changing ALL precincts to voting by-
mail precincts.
•
The State is considering moving forward to conducting general elections by mail
by introduction of HB38. Below is the link regarding conducting by mail voting:
HB358 an act establishing that a general election may be conducted by mail"
Was recently introduced.
http://www.legis.state.ak.us/basis/qet. bill.asp?session=28&bill=HB358 •
7.70.030 Delete first paragraph—instead of election boards, appoint absentee voting
Officials.
7.70.040 Aside from the public notice on the paper, in public places, and sent to the
Village/City Clerks, the notice that is mailed out regarding pamphlets can
contain this information.
Chapter 7.70
ELECTIONS BY MAIL
Sections:
7.70.010 Conduct of election by mail.
7.70.020 Election date.
7.70.030 Election officials.
7.70.040 Notification to voters.
7.70.050 Notice of election.
7.70.060 Voter instructions.
7.70,070 Casting ballots.
7.70.080 Storing ballots.
7.70.010 Conduct of election by mail.
A. The clerk,with the approval of the assembly, may conduct an election by mail if it is held
at a time other than when the regular borough election is held.
B. If the clerk conducts an election under subsection A of this section by mail, the clerk shall
send a ballot for each election described in subsection A of this section to each person whose
name appears on the official registration list prepared under AS 15.07.125 for that election. The
ballot shall be sent to the address stated on the official registration list unless the voter has
notified the clerk in writing of a different address to which the ballot should be sent.The clerk
shall send ballots by first class, nonforwardable mail.
C. If the clerk conducts an election under subsection A of this section by mail, the clerk shall
mail ballots under this section on or before the twenty second day before the election to each
registered voter in the precinct on or before the 15th day prior to the election.
D. The clerk shall review ballots voted under this section under procedures established for
the review of absentee ballots.
E. There shall be a small gray envelope and a return envelope supplied to each by-mail
voter. The return envelope shall have printed upon it an affidavit by which the voter shall declare
the voter's qualification to vote, followed by provision for attestation by two one attesting
witnesses, who are is at least 18 years of age. [Ord. FY2009-19 §2, 2009; Ord. 90-07 §5, 1990].
Page 9 of 11
Page 64 of 76
Title 7 Elections Code Amendments
AGENDA ITEM #2.e.
7.70.020 Notice of election - Election date.
A. lAthen-tbe-sietkudetermines that an election will be conducted by mail under KIBC
7.70.010, tThe notice of election calling for the election must state that the election is to be
conducted by mail and that there will be no polling place open for regular in-person voting on
election day. In a by-mail election, election day will be the date designated by the clerk as the
deadline by which a voter's ballot must be voted,witnessed, mailed, and, if postmarked, date-
stamped by the post office.
B. For each election conducted by mail, the information specified in the notice of election
per KIBC 7.10.060 shall be included to the extent possible. [Ord. FY2009-19§2, 2009; Ord. 90-
07§5, 1990].
7.70.030 Election officials.
of at least three election officials for ach precinct in which the election is to be held. In the
precincts of Akhiok, Cape Chiniak, Karluk, Larsen Bay. Old Harbor, Ouzinkie, and Port Lions, at
available for at I act 15 days preceding the election and on election day, at the hours and
election officials All election officials, before entering upon their duties, must subscribe-to-the
_ • _ _ _ _-_ _ e• _ _ e -- -onstitution of the state in the manner prescribed by
the cerk.
A. The borough clerk may,with the approval of the city clerks in the borough, appoint city
clerks or a registered voter in the area to act as absentee voting officials. If no city clerk is
available or if the city clerk is unable or unwilling to act as an absentee voting official, the
borough clerk may appoint any qualified voter to serve as an absentee voting official. The clerk
shall supply adequate voting supplies and ballots to the absentee voting officials. The clerk shall
provide moderate compensation to the absentee voting officials to cover added expenses of the
administration of this service, which shall be agreed to by the absentee voting officials.
The duties of the election official shall be as follows:
1. Provide absentee voting in person and personal representatives voting on any date the
election officials are available, including the day of the election,following the procedures
in KIBC 7.50.030 and 7.50.040. Voters have until the day of the election to return ballots.
2. Sign a voter's by-mail oath and affidavit envelope as an authorized attesting official,
except that the election official may not attest the official's own ballot.
3. Accept receipt of a by-mail voter's hand-delivered voted ballot, which has been sworn to,
attested and sealed in the by-mail return envelope.
4. Provide general voter assistance including, but not limited to, assistance to a qualified
voter who cannot read, mark the ballot, or sign the register, and providing replacement
ballots to voters who have improperly marked or damaged their ballots.
5. Date-stamp all ballots received by-the election officials at their stations.
6. Provide for the security and safekeeping of all ballots received by the election officials at
their stations and present those ballots to the clerk for canvassing.
7. Any other duties assigned by the clerk. [Ord. FY2012-16§2, 2012; Ord. FY2009-19 §2,
2009; Ord. 90-07 §5, 1990].
8. The election officials for the precincts of Flats, Kodiak No. 1, Kodiak No. 2, and Mission
and present those ballots to the clerk for canvareing.-
Page 10 of 11
Page 65 of 76
Title 7 Elections Code Amendments
AGENDA ITEM #2.e.
za oae-kkotifisatien4o-,oteFS:
t he- btisaetice -e_ _ t- . 9.1 0, the clerk-shall send to ach voter
whose-name-appears-on-the-official register advance notice of the elestien-at-h ^+':g
___ _ -: •- s -=s-e€wc- _ _ _. _. •- _ _- lB be sent before ballots
•s _ .a-.
A,-The date of the election.
available for regular in person voting on election day-
statement of the subject of the propositions and questions that are to appear on the ballot.
D-Des gne1ie• - - _ _ - .
E. Designation of ti c dates _s s• - •• - - - •• •- •e •-vet
• -e e _see -• •• •• •_ ., .. :. ._ _
ean-provide.
- ••-- . •en-the-ballots may be voted, and the date upon which the ballet-must
be postmarked and received by the clerk or received by the by mail voting official as ssecified in
NIBC7.70.030x• ss- es._ ' : -_ • . . -_ 'e- _-. _ ion.
H. Brief general instru. .s•_ s •s •- e_ e - ••• e- eted-and-pew--he-oa h-andaffidevµt
- - te- ••. •- -e••: - -_. e d. FY2000 10§2, 2000; Ord. 90 07§5. 1000].
7,79=05041eiise-of-election,
For ach election conducted by mail, It - e.e _ - _ __• _ - _ •-
inelud- •- _ _ _• _ s In-KIBC 7.70.040. fOrd. FY2009 10§2, 2000; Ord. 90 07 §5,
3990]-
Page 11 of 11
Page 66 of 76
Title 7 Elections Code Amendments
Kodiak Island Borough
It mr\- Office of the Borough Clerk
ti
�; 4c 710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9310 Fax (907) 486-9391
e
DATE: January 31, 2013
MEMO TO: Mayor and Assembly Manager
FROM: Nova M. Javier, MMC
RE: Election Code Amendmen
The following pages are updates to the election code for your consideration at the next work
session. There are some sections that need to be addressed and there are some sections that
are merely ideas or optional in nature. I understand that there are some that sections that can
be seen as "drastic change" in nature and you may not be ready to make those changes. I
would appreciate your review, comments, and consent before I draft an ordinance and get a
legal review.
\\ lnve\Rnrnnah\CI .\I t - (TI.FR K\me.mn ARRFMRI.Y (lnn
\\Tlnve\RnrniioMCT .\1 I - CT FR K\memn ARRF.MRT.Y rinc
7.10.040 B It was decided on June 25, 2013 by the US Supreme Court, that preclearance is
no longer needed when we change election procedures. Section 4 "coverage
formula" that included the entire State of Alaska was ruled unconstitutional. 68
page Supreme Court Ruling available upon request.
7.10.040 Administration of elections.
A. In this title, the assembly has prescribed the general rules for the conduct of borough
elections.
B. The clerk, in accordance with the provisions of this title, shall administer all borough
elections. The clerk ensures that the borough complies with the U.S. Voting Rights Act to make
sure that minority-speaking residents are able to exercise their right to vote. Preclearance shall
•- = - - • - . [Ord. FY2009-19 §2, 2009; Ord. 86-22-0 §2, 1986].
7.10.060 B This section deals with the notice of elections. I included the words "if any". For
4&5 special elections, there are instances that there will be no candidates or
propositions. For regular elections, there will be instances that there are no
propositions.
Each notice of election shall include:
1. The type of election, regular or special;
2. The date of the election;
3. The hours the polls will be open;
4. The offices to which candidates are to be elected, if any;
5. The subjects of propositions and questions to be voted upon, if any;
7.10.060 C This section requires the clerk to publish sample ballots. The cost of publishing
is about $400 to $500. We will continue posting in public places such as
Safeway, Spenard, and AC. This information is also included in the pamphlet.
Other channels would be the website and social media. We can also add the
library, post office, canneries, etc.
C. At least one day before the election, the clerk shall :.: ' • _ -- __ . _ _•_ -
circulatien-and post in at least three public places in the borough sample ballots with instructions
to voters. Sample ballots shall be substantially similar to the official ballots and shall be marked
"sample ballot" in place of the words "official ballot."
7.30.020 A The code requires that the clerk secure polling places for each precinct. If voting
by-mail is approved, it is necessary to amend the code to exempt the voting by-
mail precincts.
7.30.020 Precincts and polling places.
A. The precincts established by the state and set forth in the Alaska Administrative Code
shall be the precincts for all elections. The clerk shall secure a polling place for each precinct for
each election except for those precincts designated as "voting by-mail precincts" by
resolution of the assembly. Whenever practicable, the polling place shall be located within the
precinct.
Page 1 of 11
7.30.025 This is to establish a code section titled 'voting by-mail precincts" to address
that those precincts will be designated and removed by resolution of the
Assembly.
Attached on page 3 are the Election results for the Villages for the past three
years. There were 126 voters from the cities/villages. The cost is $53 per vote.
Cost Comparison
Cost of running current elections to the cities/villages
Transportation Costs (Election
Workers/Materials) $ 2,538.00
Hotel Rooms if Weathered-in Kodiak $ 500.00
Election Worker's Pay $ 3,651.00
$ 6,689.00
By-mail voting
Precinct # of voters postage
Chiniak 137 $1.50 $ 205.50
Larsen Bay 193 $1.50 $ 289.50
Old Harbor 134 $1.50 $ 201.00
Ouzinkie 137 $1.50 $ 205.50
Port Lions 209 $1.50 $ 313.50
$ 1,215.00
Savings of $ 5,474.00
Although we work closely with the City/Village clerks, it has been a challenge for
us to recruit and retain election workers for some of the villages. Borough
election workers are used in the village elections also and conflicts such as
relatives running for office in small cities is becoming an issue.
The Assembly can determine the threshold for a voting by-mail precinct (start
with less 75 or 100 voters?) Based on Kenai's experience, it is important not to
set the threshold too low as it could create confusion among voters switching
precincts' status between actual voting precincts and voting by-mail precincts.
7.30.025 Voting by-mail precincts.
A. Precincts where the voter turnout was less than [75 or 100] voters at the last regular
election may be designated as "voting by-mail" precincts by resolution of the assembly. In those
precincts, no election workers shall be appointed. The procedures outlined in Chapter 7.70 shall
be followed with the following exceptions:
1. that ballots shall be sent to each registered voter in the precinct on or before the 15th
day prior to the election; and
2. that voted ballots must be postmarked on or before midnight of election day and
received by the clerk no later than the Tuesday following the election.
B. Voters wishing to vote absentee in person may do so at any designated absentee voting
site.
C. Any precinct designated as an "voting by-mail" precinct in accordance with the
provisions of subsection A, above, will remain a "voting by-mail" precinct until such time as the
"voting by-mail" status is removed by resolution of the assembly.
Page 2 of 11
i
2013 ELECTION
PERCENTAGES
Precinct Total Registered Voters Votes Cast Percentage
35/800-Chiniak 137 17 12%
35/810-Flats 1897 119 6%
35/815-KI South (Larsen Bay) 193 32 17%
35/820-Kodiak No. 1 1798 225 13%
35/825-Kodiak No. 2 1849 212 11%
35/830-Mission Road 3231 388 12%
35/835-Old Harbor 134 36 27%
351840-Ouzinkie 137 48 35%
35/845-Port Lions 209 26 12%
Absentee, Questioned, and
Personal Representative 147 2%
TOTALS 9585 1250 13%
2012 ELECTION
PERCENTAGE BY PRECINCT
Votes Cast Percentage
36/605 Chiniak 40 30%
36/608-Flats 176 9%
36/615-KI South (Larsen Bay) 36 17%
36/618-Kodiak No. 1 403 22%
36/620-Kodiak No. 2 295 17%
36/622-Mission Road 802 25%
36/625-Old Harbor 38 27%
36/635-Ouzinkie 57 43%
36/645-Port Lions 58 29%
Absentee, Questioned, and
Personal Representative 234 2%
Total Votes Cast Total Registered Voters Total Percentage
2139 9479 23%
2011 ELECTION
PERCENTAGE BY PRECINCT
Votes Cast Percentage
36/605-Chiniak 44 34.65%
36/608-Flats 184 9.59%
36/615-KI South (Larsen Bay) 34 16.35%
36/618-Kodiak No. 1 469 24.66%
36/620-Kodiak No. 2 390 21.18%
36/622-Mission Road 765 24.39%
36/625-Old Harbor 34 23.94%
36/635-Ouzinkie 53 39.55%
36/645-Port Lions 49 23.33%
Absentee, Questioned, and
Personal Representative 289 3.00%
Total Votes Cast Total Registered Voters Percentage
2311 9619 24.03%
Page 3 of 11
7.30.035 Under no circumstance shall a precinct close or a voter should be denied a
ballot due to ballot shortage. This amendment is to establish procedures for use
of alternate ballots in case of ballot shortage.
"Printed ballots" are ballots that are produced from the printing company.
Alternate ballots are ballots produced/printed by the Clerk's office or by official
representatives in the villages authorized by the clerk.
7.30.035 Ballots— Alternate Ballots.
A. Ballots shortage.
1. Under no circumstance shall a precinct close due to ballot shortage. The election
board chairperson for the precinct shall monitor the ballot supply at the precinct throughout
election day and apprise the clerk of any projected shortage in the number of available ballots.
2. Upon being informed by an election official that there is a projected shortage of ballots
at a precinct, the clerk shall promptly supply the precinct with additional printed ballots. If
additional printed ballots are not available, the clerk shall supply the precinct with alternate
ballots in the same form prescribed by Section 7.30.030 for hand tabulation.
B. Voting of alternate ballots.
1. Voters whose names appear on the precinct register shall sign the register and be
given an alternate ballot. The election official shall mark the precinct register indicating the voter
received an alternate ballot.
2. The voter shall vote the alternate ballot and shall place the ballot in the ballot box
provided by the clerk.
C. Questioned voters and personal representative voters. The election official shall mark
the questioned voter register or personal representative voter register to show that the voter
received an alternate ballot. Processes in place in Section 7.30.080 for questioned voting and
Section 7.50.040 for personal representative voting shall be followed.
D. Alternate voting report. The election board shall account for all alternate ballots by
completing a ballot report in the manner prescribed by the clerk, containing the total number of
alternate ballots voted, total number of unused alternate ballots, alternate spoiled ballots,
alternate questioned ballots, and alternate personal representative ballots.
E. Counting alternate ballots. Alternate ballots shall be counted either by hand or by creation
of facsimile ballots by the election canvass board.
F. Definitions. Printed ballots are ballots produced by the printing company. Alternate ballots
are produced by the Clerk's office or ballots produced by official representatives designated by
the clerk.
7.30.120 Correcting the word "spaced" to "placed" and "may" to "shall."
1. A voter may mark a ballot only by filling in, making "X" marks, diagonal, horizontal, or
vertical marks, solid marks, stars, circles, asterisks, checks, or plus signs that are clearly
epased placed in the oval opposite the name of the candidate, proposition, or question that the
voter desires to designate.
4. If a voter marks more names than there are persons to be elected to the office, the
votes for candidates for that office may shall not be counted.
Page 4 of 11
7.50.050 Reduce the number of witnesses from two to one. Alaska Statutes 15.20.081(d)
B&C only requires one witness as stated below:
"an absentee voter shall sign the voter's certificate in the presence of an
individual who is 18 years of age or older, who shall sign as a witness and attest
to the date on which the voter signed the certificate in the individual's presence"
7.50.050 Absentee voting — By mail.
B. After receipt of an application by mail, the clerk shall send the absentee ballot and other
absentee voting material to the applicant by at least first class mail. The materials shall be sent
as soon as they are ready for distribution. There shall be a small gray envelope and a return
envelope addressed to the clerk supplied to each absentee by mail voter.•chatl have pri• '- - - • - - -• •• - - - - -- - " •- e
witnoccoc over the ago of 18. The return envelope shall have printed upon it an affidavit by
which the voter shall declare the voter's qualification to vote, followed by provision for attestation
by one attesting witness, who is at least 18 years of age.
C. Upon receipt of an absentee ballot by mail, the voter, in the presence of a notary public,
other person qualified to administer oaths, or two percono one person over the ago of who is at
least 18 years of age, may proceed to mark the ballot in secret, place the ballot in the small gray
envelope, place the small gray envelope in the return envelope, and sign the voter's certificate
on the back of the return envelope in the presence of the witness(es) who shall sign as attesting
official(s) and shall date the voter's signature.
7.50.055 This is to establish a section for absentee voting by electronic transmission
procedures (by-fax or by email).
7.50.055 Absentee voting — By electronic transmission.
A. A qualified voter may apply for an absentee ballot to be sent by electronic transmission.
Such request must be made not less than the day immediately preceding the election. Absentee
ballots will be electronically transmitted to the location designated in the application. If no
location is designated, and if the request is received no later than seven (7) days prior to the
election, the ballot will be mailed in the manner provided in KIBC 7.50.050 for absentee ballots
by mail. The borough clerk will provide reasonable conditions for electronically transmitting
absentee ballots.
B. A ballot electronically transmitted shall contain a copy of the ballot to be used at the
election in a form suitable for transmission. A photocopy of the computerized ballot card to be
used by persons voting in person at the polling places is acceptable.
C. An absentee ballot that is completed and returned by the voter by electronic
transmission must:
1. Contain the following statement: "I understand that by using electronic
transmission to return my marked ballot, I am voluntarily waiving a portion of my right to
a secret ballot to the extent necessary to process my ballot, but expect that my vote will
be held as confidential as possible,"followed by the voter's signature and date of
signature; and
Page 5 of 11
2. Be accompanied by a statement executed under oath as to the voter's identity;
the statement under oath must be witnessed by a United States citizen who is eighteen
(18) years of age or older.
D. The voter shall mark the ballot on or before the date of the election and shall use a mail
service at least equal to first class and mail the ballot no later than the day of the election to the
clerk. It must be postmarked on or before midnight of election day and received by the clerk no
later than the Tuesday following the election by 5 p.m.
E. A voter who returns the absentee ballot by electronic transmission must comply with the
same deadlines as for voting in person on or before the closing hour of the polls.
F. When a completed absentee ballot is received by electronic transmission, the clerk will
note the date of receipt on the absentee ballot application log and, if the ballot is received on
election day, the time of receipt. The clerk will then:
1. Remove the ballot portion of the transmission from the portion that identifies the
voter;
2. Place the ballot portion in a secrecy sleeve;
3. Seal the secrecy sleeve in an outer envelope of the type used for absentee
ballots returned by mail, and seal that envelope;
4. Attach the voter identification portion to the outer envelope; and
5. Forward the outer sealed envelope to the canvas board for review.
G. An electronically transmitted ballot shall be counted in the same manner as other
absentee ballots, even though this procedure may reveal to one or more election officials the
manner in which a particular absentee voter cast his or her ballot. However, it shall be unlawful
to display an electronic ballot in a manner revealing the way in which a particular voter cast his
or her ballot to any person other than the borough clerk, a member of the clerk's staff, an
election official in the course of his or her duties, or an attorney advising the clerk on legal
questions concerning the ballot.
Chapter 7.60 As advised by the borough attorney, it would be wise to clarify process
regarding the proposition summaries being included in the pamphlet. The
proposed amendment prevents including only one point of view and making it
cost efficient by setting limitations to the numbers of statements to be published.
c. An equal number of summary statements submitted by proponents and opponents
of each proposition. If only one statement is received, it will not be published. There should be
both proponent and opponent statements to cover both sides of the proposition. If there are
numerous statements received, the clerk shall publish no more than five statements for each
side of the proposition in the order they are received.
Page 6 of 11
7.60.010 & We mail out approximately 5,000 pamphlets each year. It was noted by Post
7.60.020 Office employees in previous years that substantial amount of pamphlets end
up in the recycle bins at the post office.
For consideration of the Assembly:
• Instead of automatic mailing, make pamphlets available at the stores,
canneries, library, borough building, village clerks offices, etc.
• Send out a notice noting that voters can access the pamphlet on the website
and through social media and they can request a copy sent to them by mail
by returning the notice or by calling the clerk's office.
2013 Cost of Printing and Postage for Voter's Pamphlet $4,770.16
Cost of Notices/Postcards to Mail Out $1,423.24
Difference of $3,346.92
*Amount will be reduced once we determine how many pamphlets will be
requested and printed.
Some of the cities publish theirs with the Borough. Some of the municipalities publish and mail
out a flyer ONLY when there is a proposition on the ballot.
Municipalities who publish voter's pamphlets
BOROUGH Publish Do not publish BOROUGH Publish Do not publish
Aleutians East No Wrangell No only when
Borough there is a prop
Anchorage No Yakutat Last one in 2007
Bristol Bay No Northwest Arctic No
Denali No (Expanded notice of Sitka No
Election only)
Fairbanks No CITIES
Haines Borough No City of Yes
Ketchikan
Juneau Yes City of Homer No
Kenai Brochure for props City of Sitka No
Ketchikan Yes • City of Alaska No
Lake and Pen No City of Wasilla No
Matsu Yes City of Kodiak Yes
North Slope No Skagway No
Page 7 of 11
Chapter 7.60
ELECTION PAMPHLET
Sections:
7.60.010 Election pamphlet.
7.60.020 Distribution of election pamphlet.
7.60.010 Election pamphlet.
A. Before each regular and special election, the clerk shall pceparerpublishr and-mail
produce an election pamphlet : __ e •e- _•. _ • •- 22 •- _ •.
B. Each election pamphlet shall contain:
1. A map of the election precincts;
2. Sample ballots;
3. An absentee ballot application;
4. For each ballot proposition submitted to the voters by initiative or referendum petition
or by the assembly:
a. The full text of the proposition specifying ordinances proposed to be affected;
b. The ballot title and the summary of the proposition prepared by the administration
or the clerk; and
c. A summary of statements submitted by proponents and opponents of each
proposition. If only one statement is received, it will not be published. There should be both
proponent and opponent statements to cover both sides of the proposition. If there are
multitudes of statements received, the clerk shall publish no more than five statements for each
side of the proposition in the order they are received.
5. For each bond question, a statement of the scope of each project; and
6. Additional information on voting procedures that the clerk considers necessary.
C. There is no charge for statements advocating approval or rejection of a proposition
submitted to the voters for approval.
D. Material in the election pamphlet shall be organized to the extent possible in the same
manner and form in which it will appear on the ballot. The decision of the clerk on the form of
the material is final.
E. ' - -- •- -- - -- - •- ' -- - - - - - -- - -
F. A candidate's information and statement and proposition statements submitted under this
section may not exceed 350 words. An article such as "a," "an," and "the" will be counted as a
word.
G. The clerk will add a disclaimer in the pamphlet noting the text is presented as submitted
by the -- • - - _ e :et __ • _ authors.The clerk will add a disclaimer noting the
information is the opinion of the author(s) and has been reproduced as submitted, without any
changes to grammar, spelling, or punctuation. (Ord. FY2009-19 §2, 2009; Ord. 93-60 §3, 1993;
Ord. 86-22-0 §2, 1986].
7.60.020 Distribution of election pamphlet.
A. The clerk shall mail a notice printed on a postage prepaid, preaddressed return form that
a person may use to request delivery of an election pamphlet by mail. The notice shall include
the website upon which the election pamphlet is available and the phone number a voter may
call to request delivery of an election pamphlet by mail.
B. The clerk shall upload the election pamphlet on the Kodiak Island Borough website and
social media.
C. The clerk shall make copies of the election pamphlet available in at least three public
places.
Page 8 of 11
Chapter 7:70 This is a minor clean-up of this chapter that deals with the conduct of election by
mail for special elections ONLY (held at a time other than when the regular
borough election is held.)
There is substantial amount of research involved and there will be budget
considerations before moving forward to changing ALL precincts to voting by-
mail precincts.
The State is considering moving forward to conducting general elections by mail
by introduction of HB38. Below is the link regarding conducting by mail voting:
HB358 "an act establishing that a general election may be conducted by mail"
was recently introduced.
http://www.legis.state.ak.us/basis/qet bill.asp?session=28&bill=HB358
7.70.030 Delete first paragraph — instead of election boards, appoint absentee voting
officials.
7.70.040 Aside from the public notice on the paper, in public places, and sent to the
Village/City Clerks, the notice that is mailed out regarding pamphlets can
contain this information.
Chapter 7.70
ELECTIONS BY MAIL
Sections:
7.70.010 Conduct of election by mail.
7.70.020 Election date.
7.70.030 Election officials.
7.70.040 Notification to voters.
7.70.050 Notice of election.
7.70.060 Voter instructions.
7.70.070 Casting ballots.
7.70.080 Storing ballots.
7.70.010 Conduct of election by mail.
A. The clerk, with the approval of the assembly, may conduct an election by mail if it is held
at a time other than when the regular borough election is held.
B. If the clerk conducts an election under subsection A of this section by mail, the clerk shall
send a ballot for each election described in subsection A of this section to each person whose
name appears on the official registration list prepared under AS 15.07.125 for that election. The
ballot shall be sent to the address stated on the official registration list unless the voter has
notified the clerk in writing of a different address to which the ballot should be sent. The clerk
shall send ballots by first class, nonforwardable mail.
C. If the clerk conducts an election under subsection A of this section by mail, the clerk shall
mail ballots - •-- •• - - -• e• -- - o • z- • - -- -- - - • - o -- - to each
registered voter in the precinct on or before the 15th day prior to the election.
D. The clerk shall review ballots voted under this section under procedures established for
the review of absentee ballots.
E. There shall be a small gray envelope and a return envelope supplied to each by-mail
voter. The return envelope shall have printed upon it an affidavit by which the voter shall declare
the voter's qualification to vote, followed by provision for attestation by two one attesting
witnesses, who are is at least 18 years of age. [Ord. FY2009-19 §2, 2009; Ord. 90-07 §5, 1990].
Page 9 of 11
7.70.020 Notice of election - Election date.
7.70.010, tThe notice of election calling for the election must state that the election is to be
conducted by mail and that there will be no polling place open for regular in-person voting on
election day. In a by-mail election, election day will be the date designated by the clerk as the
deadline by which a voter's ballot must be voted, witnessed, mailed, and, if postmarked, date-
stamped by the post office.
B. For each election conducted by mail, the information specified in the notice of election
per KIBC 7.10.060 shall be included to the extent possible. [Ord. FY2009-19 §2, 2009; Ord. 90-
07 §5, 1990].
7.70.030 Election officials.
A. The borough clerk may, with the approval of the city clerks in the borough, appoint city
clerks or a registered voter in the area to act as absentee voting officials. If no city clerk is
available or if the city clerk is unable or unwilling to act as an absentee voting official, the
borough clerk may appoint any qualified voter to serve as an absentee voting official. The clerk
shall supply adequate voting supplies and ballots to the absentee voting officials. The clerk shall
provide moderate compensation to the absentee voting officials to cover added expenses of the
administration of this service, which shall be agreed to by the absentee voting officials.
The duties of the election official shall be as follows:
1. Provide absentee voting in person and personal representatives voting on any date the
election officials are available, including the day of the election, following the procedures
in KIBC 7.50.030 and 7.50.040. Voters have until the day of the election to return ballots.
2. Sign a voter's by-mail oath and affidavit envelope as an authorized attesting official,
except that the election official may not attest the official's own ballot.
3. Accept receipt of a by-mail voter's hand-delivered voted ballot, which has been sworn to,
attested and sealed in the by-mail return envelope.
4. Provide general voter assistance including, but not limited to, assistance to a qualified
voter who cannot read, mark the ballot, or sign the register, and providing replacement
ballots to voters who have improperly marked or damaged their ballots.
5. Date-stamp all ballots received : . _ -- _ _ .•. - _ _ - - _ .
6. Provide for the security and safekeeping of all ballots received by the election officials at
their stations and present those ballots to the clerk for canvassing.
7. Any other duties assigned by the clerk. [Ord. FY2012-16 §2, 2012; Ord. FY2009-19 §2,
2009; Ord. 90-07 §5, 1990].
Page 10 of 11
A. The date of tho oloction.
can-provide,
. . .' I I• • . .... . . •. . ...
.... . e. !11
1990].
Page 11 of 11
QUESTIONS
1 VISIT http llwww kodiakakusf '
" i;�) EMAIL clerks @kodiakak us �€ �
. _• CALL;(907),486-9310, �r,
I - • • VOTER REGISTRATION
In order to be a qualified voter,you must be registered to votemot less than 30 days
prior-t the election.You should
o 'also update your voter registration if youlhave '
changed,yourresidence to another;precinct:
,
` ' '`'' ABSENTEE-VOTING
Absentee,In Person:Voting -:starts Monday, September22 through Monday,October. -
6 Borough Clerks Office Room:101 from 8;am:to 5_p:m:;Monday to Friday , ; ,
Absentee'By Mail:Voting—Request forms are available in the Office of the Borough-
Clerk and onthe'Kodiak Island'Borough Website.A ballotwill be mailed fo the voter:
Absentee•By Electronic`Transmission.:- Apply through the'Office of the Borough
Clerk.A ballot.41 be:,sent and received;by:electronic transmission"(email or,fax)..
Personal Representative'Voting,-Any person with a.disability who,.because of that
disabilkfs unable Lo go to a polling place may vote a personal representative ballot.
. , You may request a,ballot from the'clerk via'a'personal representative.
.
II 'I-. ; rNECPES EDY.,
1
;BUSI.NESSgREPLYNAIL
POSTAGE WILL BE PAID BY ADD-ESSEE T .,
t KODIAKISLAND BOROUGH :;,' -
t OFFICE OF THE BOROUGH CLERK ,
Roots-101,710 MILL BAY ROAD
KODIAK,AK,9916
_ - . ;.r.
ii , �
IL11.66..II' '1116666d11G.6J1..li.61
AGENDA ITEM #2.f.
°'
2014-15 KODIAK ISLAND BOROUGH
A / sf
APPLICATION FOR NON-PROFIT CORPORATION FUNDING
Application due to Finance Director by: April 25th, 2014
Please type all responses
ORGANIZATION OVERVIEW
Organization Name:
Physical Address:
Mailing Address:
Telephone: Fax:
Email: Website:
Federal Employer Tax ID Number:
Contact Person:
Is Organization a 501?Yes❑ No ❑ Specify Type:
If yes, please provide a letter from the IRS signifying the organization's official non-profit tax exemption status.
•
• - SERVICES,
Please provide a brief description of the organization's current programs in priority:
The Kodiak Island Borough does not fund religious programs. Are the funds being requested going to be used for
faith based services?Yes❑ No ❑
The Kodiak Island Borough can only fund projects that fall within the powers of the Borough. These municipal
powers include:
1. Education 8. Parks and Recreation
2. General Administration and Finance 9. Economic Development
3. Tax Assessment and Collection 10. Animal Control
4. Planning and Zoning 11. Fire Protection and First Responder
5. Emergency Services Planning 12. Emergency Medical Services
6. Community Health 13. Road Maintenance and Construction
7. Solid Waste Collection and Disposal 14. Street Lighting
Explain how the organization's projects fall within the powers of the Kodiak Island Borough.
Are the organization's services delivered island-wide? Yes ❑ No❑
If not, please list the service delivery area:
Non-Profit Application (Rev.03/18/14) Page 1 of 9
Page 67 of 76
Non-profit Funding Discussion - Application Form and Process
AGENDA ITEM #2.f.
Are the organization's services open to ALL residents of Kodiak Island Borough?Yes❑ No❑
If not, please explain why:
Is your organization tourism related? Yes❑ No❑
If yes, please describe the tourism aspects of the organization.
How does the organization collaborate with other local non-profits?
How does the organization use volunteers?
FINANCIAL INFORMATION
Is the organization audited or reviewed?Yes ❑ No❑
If yes, please attach latest audited or reviewed financial report.
If the organization is not audited or reviewed,please attach the organization's latest annual financial statements,
including a profit and loss statement and a detailed balance sheet.
Organization's fiscal year dates:
Non-Profit Application(Rev.03/18/14) Page 2 of 9
Page 68 of 76
Non-profit Funding Discussion - Application Form and Process
AGENDA ITEM #2.f.
FUNDING REQUEST
Funding request total amount:
Specific item(s)in the organization's mission to be funded:
Start date: End date:
Number of people served:
Work plan/justification (limit response to 500 words):
•
Non-Profit Application (Rev.03/18/14) Page 3 of 9
Page 69 of 76
Non-profit Funding Discussion -Application Form and Process
AGENDA ITEM #2.f.
Measure of success or expected results(limit response to 250 words):
BUDGET FOR REQUESTED GRANT
Direct Costs
Salary Wages
Fringe Benefits
Consultant Fees
Travel
Supplies/Materials
Services
Other(define)
Total Direct Costs
Indirect Costs
Donated Time
Donated Materials
Total Indirect Costs
Total Project Costs
Non-Profit Application (Rev.03/18114) Page 4 of 9
Page 70 of 76
Non-profit Funding Discussion - Application Form and Process
AGENDA ITEM #2.f.
•
OTHER FUNDING SOURCES
List amount of funds the organization received from other sources for this past fiscal year:
Federal
State
City of Kodiak
Other Grants
Donations
Gaming Permit Activities
Other(defined)
•
Total
If you receive state or federal grants, list the percentage and amount of local match that was required
for each grant the organization received in the prior fiscal year.
MATCHING GRANTS
Grant Amount Matching Amount Match%
Federal:
State:
Other:
Total:
Did the organization receive funding from the Kodiak Island Borough during the last fiscal year(July 1, 2013-June
30, 2014)?Yes❑ No❑ If yes, please complete the attached grant report and submit it with this application.
Please describe briefly any fundraising activities the organization has conducted in Kodiak over the past eighteen
(18)months and the results of those activities.
Signature Printed Name
Title Date
Non-Profit Application (Rev.03/18/14) Page 5 of 9
Page 71 of 76
Non-profit Funding Discussion - Application Form and Process
AGENDA ITEM #2.f.
.*
.?q KODIAK ISLAND BOROUGH
aer��;r GRANT REPORT
4��
�
,yy PAGE 1 OF 2
Please complete this report based on funds received from the Kodiak Island Borough during the period of
July 1, 2013 through June 30,2014.
Organization:
2013-2014 Grant Amount
Amount Expended Year to Date
Balance
Accomplishments with grant funds using measures indicated in application(limit response to 500 words):
Non-Profit Application(Rev.03/18/14) Page 6 of 9
Page 72 of 76
Non-profit Funding Discussion - Application Form and Process
AGENDA ITEM #2.f.
241;,,;;;_5770, KODIAK ISLAND BOROUGH
44:6M GRANT REPORT
lEte• 4413:.`rt PAGE 2 OF 2
PROJECT BUDGET
Budget Actual
Direct Costs
Salary Wages ,
Fringe benefits
Consultant Fees
Travel
Supplies/Materials
Services
Other(defined)
Total Direct Costs
Ind irect Costs
Donated Time
Donated Materials
'Total Indirect Costs
'Total Project Costs
If you have not expended all funds, please describe how and when you intend to spend the balance.
Signature Printed Name
Title Date
Non-Profit Application (Rev.03/18/14) Page 7 of 9
Page 73 of 76
Non-profit Funding Discussion - Application Form and Process
AGENDA ITEM #2.f.
DID YOU ATTACH THE FOLLOWING DOCUMENTS?
❑ List of Board Members and Officers
❑ Letter from the IRS signifying organization's official non-profit tax exemption status
❑ Organization's Mission Statement
❑ Copy of the organization's long range plan such as a business plan, strategic plan,
or development plan (if available)
❑ Attach latest annual audited financial report or financial review (if your organization
is audited or reviewed)
❑ Attach organization's latest annual financial statements, including a profit & loss
statement and a detailed balance sheet (if your organization is not audited or
reviewed)
❑ Attach grant report (page 6 and 7) and submit it with this application if your
organization received funding from the Kodiak Island Borough during the last fiscal
year (July 1, 2013—June 30, 2014).
Non-Profit Application (Rev.03/18/14) Page 8 of 9
Page 74 of 76
Non-profit Funding Discussion - Application Form and Process
AGENDA ITEM #2.f.
2014 TO 2015 RATING CRITERIA FOR KIB NONPROFIT GRANT APPLICATIONS
Applications will be ranked by the Assembly nonprofit subcommittee and final rankings will be provided to all
Assembly members. 100 points possible per application.
Category Points
- - Points.
Request falls within the powers of the KIB 20
Organization's track record of success including past Borough funding 15
Provided requested financial and organizational information 10
Specific as to how funds will be used 10
Clearly identified benefit to the community and benefit to KIB citizens and number of citizens 10
served
Cost vs. benefit 10
Organization's fiscal and management capacity 10
Request fits the organization's mission 5
Active board and experienced staff to carry out request 5
Organization funded by a variety of sources 5
Total 100
Rev. 03/18/2014
Non-Profit Application (Rev.03/18/14) Page 9 of 9
Page 75 of 76
Non-profit Funding Discussion - Application Form and Process
AGENDA ITEM #2.f.
NON-PROFIT FUNDING OUTLINE
• Base non-profit funding on 3% of general fund expenditure budget, utilizing bed
tax revenue to fund tourism related organizations.
• Combine all 501(c)3 &4 organizations into one group in budget.
• Maintain a nonprofit funding committee to review applications ahead of Assembly
budgeting meetings.
• Review applications based only on current information, not on prior granted
amounts.
• Require organizations to fall under the powers of the Borough.
• Include In-Kind requests from non-profits in this process.
• Require either audited financial records or P&L and detailed balance sheet.
• Fund only specific projects or items. Require work plan or justification and
measurement of results of funding.
• Require project budget as part of application.
• Create a contingency fund as part of 3% total that can be allocated as needed
during fiscal year.
• If an organization would like to apply later in the year for any unused funds, they
would submit the same application and the subcommittee would review and
make recommendation to the Assembly for approval.
• Application review process will include a rating structure to rank applicants in
case of a funding shortfall.
Rev. 03/18/2014
Page 76 of 76
Non-profit Funding Discussion - Application Form and Process
KODIAK ISLAND BOROUGH
WORK SESSION
Work Session of: M(1,rc Z7 Zm/y
Please PRINT your name Please PRINT your name
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To: The Kodiak Borough Assembly March 27, 2014
itIND
From: Marilyn Ordal
Re: Fox Lawson Compensation study
Honorable Assembly Members:
I am writing this letter to express my concerns with the implementation plan for the Fox Lawson
Compensation Study that is being presented to you tonight. This process was promised by management
to be transparent, that all employee questions would be addressed. Management asked employees
with questions to submit those questions and they would be addressed. Fox Lawson's last presentation
to employees, answered some questions, but even some of those answers were inaccurate and
spawned an entirely new series of questions that to this time have still never been addressed. Below
are some very basic concerns with the implementation plan when asked by employees that
management has refused to address.
1. Why isn't the decision band rating on the new job descriptions? (Attachment A has a copy
of our job descriptions and attachment B is a sample from the City or Kodiak who also had
their compensation study by Fox Lawson.)
2. Why has there been no appeal process set up? We were told by Fox Lawson it would be
same process currently in the personnel manual, but that language has been stricken with
the proposed modifications to the personnel manual. (Attachment C.)
3. This study is being promoted as a way to keep employees. The same argument was made
for longevity pay. If this study brings our job compensation to market value, shouldn't the
longevity bonus pay then be eliminated? (Example of longevity plus the new salary scale is
on attachment D.)
4. The FLSA status on 12 of the 23 class specifications is now exempt(meaning employees who
currently get paid overtime will no longer be eligible for overtime.)
Marilyn Ordal
From: Laud Whiddon
Sent: Friday, August 23, 2013 2:41 PM
To: All
Cc: Bud Cassidy; Karl Short
Subject: Release of Job Descriptions and Postponement of the August 28th PAB meeting.
Good afternoon, All,
Following is a message from the Manager:
Good Afternoon
I stated that I would contact the Borough Attorney to specifically ask his opinion about the PAB review of the proposed
Fox Lawson job descriptions. He was clear that the PAB must and shall review all job descriptions consistent with
203(G) of the Personnel Manual.
Based on that advice, two things are being done:
1. Job descriptions are being released.They are available from your department director; and
2. The PAB meeting scheduled for Wednesday, August 28, 2013 is tentatively(we have no confirmation from the
PAB members) rescheduled for Wednesday, September 4`". This will give you and the PAB time to consider the
positions descriptions.
Should you have any questions, please contact your director.
Thanks,
Bud
1..`v tt ci(.-Z z . .
KODIAK ISLAND BOROUGH
CLASS SPECIFICATION
Fiscal Technician
CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS
Fiscal B23 Non-Exempt
CLASS SUMMARY:
This class is the second level in a three level Fiscal series. Incumbents are responsible for
performing data entry, processing electronic payments and check runs, preparing routine fiscal
reports, reconciling accounts, preparing fiscal forms, processing payroll, and/or processing
invoices and related documents. Responsibilities may include working with highly sensitive and
confidential personnel information.
ESSENTIAL DUTIES: PERCENT OF
This class specification represents only the core areas of responsibilities; specific position TIME
assignments will vary depending on the needs of the department.
Reviews, maintains and updates data records and information files in preparation Daily
for payment processing. Routes invoices, payroll and/or other documents and 40%
obtains appropriate payment authorization.
Reviews, verifies, updates and reconciles account posting information for Daily
appropriate expense accounting purposes. 10%
Enters data and processes payments. Performs accounts payable and/or payroll Weekly
check runs. 20%
Prepares and/or generates reports, statements, forms, journal entries and other Weekly
fiscal related documents. 10%
Provides administrative support in assigned area. Weekly
10%
Gathers information, prepares, verifies, maintains and/or processes files or Monthly
month-end documents and reports. 5%
Performs other duties of a similar nature and level as assigned. As Required
•
t
Fox Lawson&Associates
a Division of Gallagher Benefit Services,Inc.
1i11G rR�mer,1
CITY OF KODIAK, AK
CLASS SPECIFICATION TITLE: FISCAL ANALYST
BAND GRADE SUBCRADE FLSA STATUS
C 4 3 Exem•t
CLASS SUMMARY:
This is the third of four levels in the Fiscal Series. Incumbents are responsible for performing
professional fiscal analysis and accounting work for the City that could include: analyzing and
reconciling accounts,ledgers, and journal entries;preparing financial reports;preparing and
modifying operating& capital budgets;budgeting and accounting for leases and contracts;
developing, conducting, and documenting audits; and tracking and analyzing assets and preparing
related schedules.
The Fiscal Analyst is distinguished from the Fiscal Specialist in that it performs professional fiscal
duties requiring advanced accounting and/or bud•etin. trainin•.
Valid only when signed and dated by City Manager or authorized designee:
Signature Date•
TYPICAL CLASS ESSENTIAL DUTIES: (These duties are a FRE- BAND/
representative sample;position assignments may vary.) OUENCY GRADE
1. Reviews, maintains, and reconciles a variety of ledgers, accounts Daily B2
and journal entries, including the general ledger; examines all 30%
accounting transactions to ensure accuracy; corrects financial
records as necessary; prepares financial reports.
2. Prepares and modifies operating and capital budgets; conducts Daily C4
budgeting and accounting for leases and contracts. 35%
3. Develops, conducts, and documents audits;tracks and analyzes Daily C4
assets and prepares related schedules. 25%
4. May prioritize and assign work to lower level staff;monitors the Daily B2
performance of lower level staff; and trains staff on work methods 10%
and procedures.
S, Performs other duties of a similar nature or level. As N/B
Required
TRAINING AND EXPERIENCE (positions in this class typically require):
Bachelor's degree in finance, accounting, or related field and five to seven years of professional
finance, accounting, and/or budgeting experience;At least two years of experience in personnel
records management and maintenance or, an equivalent combination of education and experience
j sufficient to successfully perform the essential duties of the job such as those listed above.
GFox Lawson &Associates
a Divsion of Gallagher&nett SeML.tt.Inc
T'T1 I.CCA'rT cm
I° ommontuestions
What if I think my evaluated rating is incorrect?
• A request for reclassification can be made, using the
existing process as outlined in the Personnel Manual, to
have a position's DBM rating re-evaluated (this is separate
from the job class appeal process)
• Position ratings were vetted multiple times by Department
Directors to ensure that the internal hierarchy established
via the job evaluation process was appropriate
�'OY 2WII1 h ASiIKIdIH
I lnun A CJylvy-1,v(��an In
_ 35
Cormon, Questions
Is there a process in place to correct
`inequities'?
a There will be an appeals process to address employee
concerns when they feel they are in the wrong
classification title
When a position takes on added responsibilities or there
has been significant changes in responsibility, the
standard process would be utilized to determine if
movement to a new classification is warranted
rn,v„so�d A oriatec
ia....�deiww.x,.,e,s......
---.- 34
Common Questions
Why haven't job descriptions been distributed to
employees?
Once final approval by the Assembly has been obtained,
class specifications will be distributed to employees
m The job descriptions have been reviewed by the
appropriate levels of management to ensure accurate
representation of type and level of work are included in the
class specifications
m Class specifications can be updated at any therefore,
if a significant piece of information is missing,-the
information can easily be incorporated into the class spec
GDIOM Law{g1&Mcociac
--�. �Ix..�nJL�LVMr14.�4�S...n1r`
r
to the Personnel Board. isissatisfied-with-hislher-pesitien
citing—The Kodiak
Island Borough reserves the right to change or revise job duties as the need arises.
A position description does not constitute a written or implied contract of
employment.
Section
305 MAINTENANCE OF THE CLASSIFICATION PLAN
The Borough Manager shall periodically review the entire Classification Plan or any
part thereof. • •' ' ' ,
The purpose of such review shall be:
A. To ascertain whether or not the position descriptions accurately reflect the
'•e : - • -- • .. • •. value of the position to the
organization; the level of decision-making; any change in the market rate for
the positions;or changes in internal equity among all positions.
B. To determine the accuracy of salary range placement.
C. To assure that positions are properly classified.
The Borough Manager shall recommend to the Borough Personnel Board changes
needed in the salary range placement process to keep it up to date. Revisions to the
salary range placement process must be approved by the Assembly.
306 REORGANIZATION OF DEPARTMENT
Whenever a reorganization of a department, or action of the Borough Assembly
causes the duties type and level of work of a position to change, or a position
appears to have been incorrectly allocated, the department head shall revise the
position description and provide the new description to the Borough Manager for
approval. A job analysis process will be done to determine the DBM rating
(reference Section 308). The Manager will then recommend a salary range
placement to the Personnel Board for approval. Reclassification shall not be used to
avoid the provisions of the personnel rules dealing with layoffs, demotions,
promotions, or dismissals.
307 SALARY SCHEDULE
The Borough Manager shall be responsible for the development of a salary schedule
(Appendix A) through analysis of cost of living labor factors, prevailing rate of pay
in both public and private industry and other pertinent factors. Any proposed
changes to the salary schedule such as cost of li::ing labor or other adjustments shall
be submitted to the Assembly as part of the annual budget ordinance for adoption.
308 SALARY RANGE PLACEMENT PROCESS
The salary range placement process shall be based on the principle of pay equity.
The objectives of the placement process shall be to:
A. Provide an appropriate salary structure to recruit and retain competent
employees.
B. Provide appropriate pay incentives for high employee productivity.
Oclobv 19. 1998 3-2
R`tt0A,rneh,t c b"
Attual example of a KIB employee who receives a 15% longevity bonus
Current rate of annual pay $ 115,656.00
Proposed annual rate of pay
E83 $ 133,017.00
Longevity bonus added to $ 19,952.55
new proposed wage scale
Annual new rate of pay with $ 152,969.55
new scale and longevity bonus
Gross annual increase $ 37,313.55
Kodiak Island Borough
Schedule of Pay Rates
A B C D E F G H I J K L M
22.50 A 68,860 70,581 72,346 74,155 76,009 77.909 79,857 81,853 83,899 85,997 88,147 90,351 92,609
H 33.1057 33.9334 34.7817 35.6513 36.5426 37.4561 38.3926 39.3523 40.3361 41.3446 42.3782 43.4378 44.5236
23.00 A 70,581 72,346 74,155 76,009 77,909 79,857 81,853 83,899 85,997 88,147 90,351 92,609 94,925
H 33.9334 34.7817 35.6513 36.5426 37.4561 38.3926 39.3523 40.3361 41.3446 42.3782 43.4378 44.5236 45.636,8
23.50 A 72,346 74,155 76,009 77,909 79,857 81,853 83,899 85,997 88,147 90,351 92,609 94,925 97,297
H 34.7817 35.6513 36.5426 37.4561 38.3926 39.3523 40.3361 41.3446 42.3782 43.4378 44.5236 45.6368 46.7776
24.00 A 74,155 76,009 77,909 79,857 81,853 83,899 85,997 88,147 90,351 92,609 94,925 97,297 99,730
H 35.6513 36.5426 37.4561 38.3926 39.3523 40.3361 41.3446 42.3782 43.4378 44.5236 45.6368 46.7776 47.9471
24.50 A 76,009 77,909 79,857 81,853 83,899 85,997 88,147 90,351 92,609 94,925 97,297 99,730 102,223
H 36.5426 37.4561 38.3926 39.3523 40.3361 41.3446 42.3782 43.4378 44.5236 45.6368 46.7776 47.9471 49.1458
25.00 A 77,909 79,857 81,853 83,899 85,997 88,147 90,351 92,609 94,925 97,297 99,730 102,223 104,779
H 37.4561 38.3926 39.3523 40.3361 41.3446 42.3782 43.4378 44.5236 45.6368 46.7776 47.9471 49.1458 50.3744
25.50 A 79,857 81,853 83,899 85,997 88,147 90,351 92,609 94,925 97,297 99,730 102,223 104,779 107,398
H 38.3926 39.3523 40.3361 41.3446 42.3782 43.4378 44.5236 45.6368 46.7776 47.9471 49.1458 50.3744 51.6338
26.00 A 81,853 83,899 85,997 88,147 90,351 92,609 94,925 97,297 99,730 102,223 104,779 107,398 110,083
H 39.3523 40.3361 41.3446 42.3782 43.4378 44.5236 45.6368 46.7776 47.9471 49.1458 50.3744 51.6338 52.9246
26.50 A 83,699 85,997 88,147 90,351 92,609 94,925 97,297 99,730 102,223 104,779 107,398 110,083 112,835
H 40.3361 41.3446 42.3782 43.4378 44.5236 45.6368 46.7776 47.9471 49.1458 50.3744 51.6338 52.9246 54.2477
27.00 A 85,997 88,147 90,351 92,609 94,925 97,297 99,730 102,223 104,779 107,398 110,083 112,835 /5,656 \
H 41.3446 42.3782 43.4378 44.5236 45.6368 46.7776 47.9471 49.1458 50.3744 51.6338 52.9246 54.2477 1 55.6039
27.50 A 88,147 90,351 92,609 94,925 97,297 99,730 102,223 104,779 107,398 110,083 112,835 115,656 118,548
H 42.3782 43.4378 44.5236 45.6368 46.7776 47.9471 49.1458 50.3744 51.6338 52.9246 54.2477 55.6039 56.9940
28.00 A 90,351 92,609 94,925 97,297 99,730 102,223 104,779 107,398 110,083 112,835 115,656 118,548 121,511
H 43.4378 44.5236 45.6368 46.7776 47.9471 49.1458 50.3744 51.6338 52.9246 54.2477 55.6039 56.9940 58.4189
28.50 A 92,609 94,925 97,297 99,730 102,223 104,779 107,398 110,083 112,835 115,656 118,548 121,511 124,549
H 44.5236 45.6368 46.7776 47.9471 49.1458 50.3744 51.6338 52.9246 54.2477 55.6039 56.9940 58.4189 59.8793
29.00 A 94,925 97,297 99,730 102,223 104,779 107,398 110,083 112.835 115,656 118,548 121,511 124,549 127,663
H 45.6368 46.7776 47.9471 49.1458 50.3744 51.6338 52.9246 54.2477 55.6039 56.9940 58.4189 59.8793 61.3763
29.50 A 97,297 99,730 102,223 104,779 107,398 110,083 112,835 115,656 118,548 121,511 124,549 127,663 130,854
H 46.7776 47.9471 49.1458 50.3744 51.6338 52.9246 54.2477 55.6039 56.9940 58.4189 59.8793 61.3763 62.9107
30.00 A 99,730 102,223 104,779 107,398 110,083 112,835 115,656 118,548 121,511 124,549 127,663 130,854 134,126
H 47.9471 49.1458 50.3744 51.6338 52.9246 54.2477 55.6039 56.9940 58.4189 59.8793 61.3763 62.9107 64.4835
Effective 1/1/2013 Page 3
CI t T 7 Kodiak Island Borough
Schedule of Pay Rates Q D U
•
A
B C 0 E F G H I J K L ' M
C43 Annual 60,163 61,667 63,825 66,059 68,371 70,764 73,241 75,804 78,457 81,203 84,045 86,987 90,032
Hourly 28.92 29.65 30.69 31.76 32.87 34.02 35.21 36.44 37.72 39.04 40.41 41.82 43.28
C44/C51 Annual 63,171 64,750 67,016 69,362 71,790 74,303 76,904 79,596 82,382 85,265 88,249 91,3381 94,535
Hourly 30.37 31.13 32.22 33.35 34.51 35.72 36.97 38.27 39.61 40.99 42.43A \43.91\ 45.45
C45/C52 Annual 63,171750 67,016 69,362 71,790 74,303 76,904 79,596 82,382 85,265 `R„ 88,249 91,338 94,535
Hourly 3 37 31.13 32.22 33.35 34.51 35.72 36.97 38.27 39.61 40.99 `" 42.43 43.91 45.45
r,
D61 Annual\\ 69,646 71,387 73,886 76,472 79,149 81,919 84,786 ($7 75'4 90,825 94,004 97,294 100,699 104,223
Hourly 33.48 34.32 35.52 36.77 38.05 39.38 40.76�\.> •2.19 43.67 45.19 46.78 48.41 50.11
D62 Annual 73,129 74,957 77,580 80,295 83,105 86,014 ‘ 9, 24 92,140 95,365 98,703 102,158 105,734 109,435
Hourly 35.16 36.04 37.30 38.60 39.95 41.35 " 42.80 44.30 45.85 47.45 49.11 50.83 52.61
D63 Annual 76,785 78,705 81,460 84,311 87,262 90,316 93,477 96,749 100,135 103,640 107,267 111,021 114,907
Hourly 36.92 37.84 39.1 6\\( ',40.53 41.95 43.42 44.94 46.51 48,14 49.83 51.57 53.38 55.24
%E81 Annual 80,624 82,64\-c-,\ 85\\;332 88,526 91,624 94,831 98,150 101,585 105,140 108,820 112,629 116,571 120,651
Hourly 38.76 3t 411.12 42.56 44.05 45.59 47.19 48.84 50.5 „ ��.3tr \54.15\ 56.04 58.01
E82 Annual 84,656 86,772 89,809 92,952 96,205 99,572 103,057 106,664 110,397 �� 114,261 118,260 122,399 126,683
Hourly 40.70 41.72 43.18 44.69 46.25 47.87 49.55 51.28 53.08 54.93 56.86 58.85 60.91
E83 Annual 88,888 91,110 94,299 97,599 101,015 104,551 108,210 111,997 115,917 119,974 124,173 128,519 '133,017`\
U:
Hourly 42.73 43.80 45.34 46.92 48.56 50.26 52.02 53.84 55.73 57.68 59.70 61.79 ,,,
63.95
r-n`/
-r � r , f?
LIGdN 7 DM1 T V
Effective July 1, 2013
A. Outstanding service
B. Special acts of accomplishment
C. Significant achievements in additional and job-related education or specialized
training (outside normal working hours and other than required by the Borough)
which enabled the individual to do his/her work more effectively and from which
the Borough tends to benefit.
4.10 LONGEVITY PAY
A regular full-time employee shall receive an additional monetary benefit based on the
length of employment with the Borough. Any break in employment longer than thirty
(30) calendar days will advance the eligibility date by the number of days in excess of
30. Time served as a temporary employee shall not be included.
The following amounts shall be granted employees employed after July 7, 1983 in
addition to their current pay rate excluding overtime.
A. Ten (10) years of total service, an additional five (5) percent of dollar value of
employee's current pay rate.
B. Fifteen (15) years of total service, an additional five (5) percent of dollar value of
employee's current pay rate.
The following amounts shall be granted employees employed after October 1, 1994:
A. Fifteen (15) years of total service — five (5) percent of dollar value of employee's
current pay rate.
4.11 SHIFT DIFFERENTIAL
An employee who is assigned to a swing shift (defined as any eight (8) consecutive
hours, excluding lunch, beginning between 4:00 p.m. to midnight) shall receive four (4)
percent premium pay in addition to his/her regular salary for the period served on swing
shift for any day worked as a swing shift. An employee who is assigned to a graveyard
shift (defined as the hours from midnight until 8:00 a.m.) shall receive six (6) percent
premium pay in addition to his/her regular salary for the period served on graveyard
shift for any day worked as a graveyard shift.
If an employee is assigned to work a swing shift or graveyard shift on a regular basis,
then sick leave, holiday pay, and annual leave will be paid at the relevant differential
percentage. If an employee sporadically works a swing shift as well as normal shifts,
then sick leave and annual leave will be paid at the employee's regular salary.
Page 11