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2014-03-20 Regular Meeting Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, March 20, 2014, 7:30 p.m., Assembly Chambers Page 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non- controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. APPROVAL OF MINUTES 4 - 11 A. `Regular Meeting of February 6, 2014. 02062014 rm minutes.pdf 6. AWARDS AND PRESENTATIONS 12 A. Choose Respect Proclamation Choose Respect.2014.pdf 13 B. Women's History Month Proclamation Women's History Month.2014.pdf C. Student of the Month for February 2014 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 8. COMMITTEE REPORTS 9. PUBLIC HEARING Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855)492-9202 and Local 486-3231. Page 1 of 144 14 - 40 A. State of Alaska Alcoholic Beverage Control Board Liquor License ta Application for Transfer of Ownership, Transfer of Location, Restaurant Designation Permit, and DBA Name Change (Licensee/Applicant: Aquamarine, LLC.). Aquamarine Cafe and Suites Liquor License Application Backup - Pdf Aquamarine Cafe and Suites Liquor License Public Hearing Responses.pdf 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS 13. NEW BUSINESS 13.A. Contracts 13.B. Resolutions 41 - 57 1 . Resolution No. FY2014-08A Amending Resolution No. FY2014-08 to Approve the Non-Profit Funding Request for the Hospice of Kodiak. Resolution, Application, Resolution No. FY2014-08 - Pdf 58 - 61 2. Resolution No. FY2014-29 Adopting the Kodiak Island tot Borough Strategic Plan for the Years 2014-2018. Strategic Plan Resolution and Backup - Pdf 13.C. Ordinances for Introduction 1. Ordinance No. FY2014-15 Altering the Boundary of Womens Bay Service Area By Annexation of the Area Comprising Proposed Lots 1 and 2 of Kashevarof Heights Subdivision, a Portion of Lot 1, U.S. Survey 2539, as well as the Proposed Panamaroff Creek Drive Right of Way Extension and Service Road as Illustrated in Exhibit A. Ordinance No. FY2014-15, Exhibits, Codes and Statutes - Pdf 13.D. Other Items 62 - 63 1 . *Confirmation of the Mayoral Appointment to the Prince William Sound Regional Citizens Advisory Council (Mr. Al Burch). PWSRCAC Appointment-Burch - Pdf Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 2 of 144 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) 17.A. Minutes of Other Meetings 64 - 113 1 . Architectural/Engineering Review Board January 28 and February 11, 2014; Local Emergency Planning Committee November 7, 2013; Monashka Bay Road Service Area Board November 6, 2013; Personnel Advisory Board August 7, 2013; Parks and Recreation Committee September 10 and 24, 2013, October 22, 2013, November 12 and 26, 2013; Planning and Zoning Commission January 15, 2014; Service Area No. 1 November 14, 2013 and Womens Bay Service Area Board February 4, 2014. ARB, LEPC, MBRSA, PAB, P&R, P&Z, SA1, AND WBSAB MINUTES.pdf 17.B. Reports 114 - 116 1 . Kodiak Island Borough School District Special Meeting Summary of March 10, 2014 and Regular Meeting Summary of February 17, 2014. School District Summaries.pdf 117 - 144 2. Manager Reports on Projects to include Change Orders, Other Projects, and Wilson Report. January 2014 Reports - Change Order, Other Protects Status, and Wilson Engineering.pdf February 2014 Reports - Change Order, Other Projects Status, and Wilson Engineering.pdf Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 3 of 144 AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Regular Meeting February 6, 2014 A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, February 6, 2014, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Major Michael Bates of the Salvation Army. Mayor Friend led the Pledge of Allegiance. Present were Mayor Jerrol Friend, Assembly members Tuck Bonney, Aaron Griffin, Dave Kaplan, Chris Lynch, Frank Peterson, Jr., and Mel Stephens. Staff members present were Borough Manager Bud Cassidy, Clerk Nova Javier, and Assistant Clerk Angela MacKenzie. KAPLAN moved to excuse Assembly member Austerman who was absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA AND CONSENT AGENDA KAPLAN moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES Regular Meeting Minutes of January 2 and January 16, 2014, were approved under the consent agenda. AWARDS AND PRESENTATIONS Mayor Friend proclaimed the month of February 2014 as Teen Dating Violence Awareness Month. Mayor Friend presented the Student of the Month Award for January 2014 to Mica Linscheid, a junior at Kodiak High School. CITIZENS' COMMENTS Roberta Austring, a member of the Senior Citizens of Kodiak Board of Directors, gave an update on their ongoing programs and spoke in favor of Resolution No. FY2014-28. Joe Dinnocenzo, a member of the Kodiak Soil and Water Conservation District, spoke to developing community gardens on lands that may be jointly owned by the Borough and City located on Larch Street. COMMITTEE REPORTS Assembly member Griffin spoke on his attendance to the School Budget Advisory Committee meeting and noted fifteen Education Bills were currently in circulation. BOROUGH MANAGER'S REPORT Manager Cassidy reported on the following: • Announced Bayside Fire Chief Bob Nimes, retirement effective December 31, 2014. • Tsunami Operations Workshop February 11 through February 13, 2014. • Legislature was in session with a focus on constitutional amendments being proposed. Kodiak Island Borough Assembly Minutes February 7, 2014 Page 1 Page 4 of 144 *Regular Meeting of February 6, 2014. AGENDA ITEM #5.A. • Commented on the proposed community gardens project being in the City's glide/slope slide/slope area and they needed to research the regulations and process before the Borough would move forward. MESSAGES FROM THE BOROUGH MAYOR Mayor Friend Reported on the following: • Mayor's Conference scheduled on Friday, February 7, 2014 in the Borough Conference room Governor Parnell may be in attendance as well as Senator Stevens and Representative Austerman by teleconference. • Providence Chiniak Bay Elder Home Open House is on Saturday, February 8, 2014, 11 a.m. to 2 p.m. UNFINISHED BUSINESS None. NEW BUSINESS Contracts 1. Approval of Change Order No. 6 Amending Contract No. FY2014-13 Architectural and Engineering Services Term Contract for Design and Construction Administration for the Chiniak UST Replacement Project. LYNCH moved to authorize the Manager to execute Change Order No. 6 Amending Contract No. FY2014-13 with Jensen Yorba Lott, Inc. of Juneau, Alaska for Architectural and Engineering Services Term Contract in an amount not to exceed $53,411. The Kodiak Island Borough had a term contract with Jensen Yorba Lott, Inc. (JYL) for architectural and engineering services. The change order would authorize JYL to proceed with design and construction administration work for the Chiniak UST Replacement project. The scope of the project was closure-in-place of an existing 10,000 gallon underground fuel tank, closure and removal of an existing 500 gallon underground fuel tank, and installation of a new above ground 3,000 gallon fuel tank. The Borough Manager previously authorized a change order for $5,280 for JYL to start pre-design work on the Chiniak UST project. Pre-design work included site visits and preparation of materials necessary to obtain Alaska Department of Environmental Conservation (ADEC) permits, and was completed in December 2013. The change order would authorize JYL to proceed with design and construction administration work for the Chiniak UST project, including producing construction documents for bidding purposes, answering contractor questions during bidding and construction, and providing ADEC mandated decommissioning plans, soil sampling, and reporting. Approximately 50% of the change order cost was for the ADEC mandated scope of work. The work would be completed on a time and materials basis and would not exceed $53,411. The motion to award the contract failed at the January 16, 2014 Assembly meeting. This was the second time this was being presented for consideration. Per KIBC 2.30.070(0), "The same motion that receives the same outcome two meetings in a row shall not be revisited for six months unless the members by a majority vote agree to do so." ROLL CALL VOTE ON MOTION FAILED THREE TO THREE: Bonney, Griffin, and Stephens (Noes); Kaplan, Lynch, and Peterson (Ayes). Clerk's note: The Mayor should have voted in the case of a tie. This motion was placed before the Assembly for re-visitation on February 20, 2014. Kodiak Island Borough Assembly Minutes February 7, 2014 Page 2 Page 5 of 144 *Regular Meeting of February 6, 2014. AGENDA ITEM #5.A. 2. Approval of Change Order No. 8 Amending Contract No. FY2014-13 Architectural and Engineering Services Term Contract for Concept Design for the Womens Bay Emergency Shelter Project. KAPLAN moved to authorize the Manager to execute Change Order No. 8 Amending Contract No. FY2014-13 with Jensen Yorba Lott, Inc. of Juneau, Alaska for Architectural and Engineering Services Term Contract in an amount not to exceed $49,868. The Kodiak Island Borough had a term contract with Jensen Yorba Lott, Inc. (JYL) for architectural and engineering services. The change order would authorize JYL to proceed with predesign and conceptual design for the Womens Bay Emergency Shelter project. The scope of the project was construction of a 3,500 square foot building attached to the existing Womens Bay Fire Hall that would serve as an emergency shelter for Womens Bay residents and visitors. The Borough had received two grants for the project, an Alaska Designated Legislative Grant for $1,025,000 and a U.S. Department of Housing and Urban Development (HUD) grant for $475,000. Additionally, the Womens Bay Fire Department had unreserved fund balance available to help with project costs if necessary. The change order would authorize JYL to proceed with predesign and concept design. Predesign would include a site visit and survey, and concept design would include a completed environmental assessment, conceptual design with narrative, and statement of probable cost. The environmental assessment work was a requirement of the HUD grant. JYL would enlist the services of electrical, mechanical, structural, and civil engineers in completing the concept design. ROLL CALL VOTE ON MOTION CARRIED FIVE TO ONE: Griffin, Kaplan, Lynch, Peterson, and Bonney (Ayes); Stephens (No). 3. Contract No. FY2014-26 Professional Services Agreement for Fisheries Analyst Consulting and Related Services. LYNCH moved to authorize the Manager to execute Contract No. FY2014-26, a joint contract with the City of Kodiak, with Heather McCarty of McCarty and Associates of Juneau, Alaska for fisheries analyst consultant services in an amount not to exceed $60,000. The Joint Fisheries Work Group met on Monday, January 27, 2014 and discussed the Request for Proposals (RFP). After review, they wished to make a recommendation for the Assembly and City Council to offer the contract to Ms. Heather McCarty of McCarty and Associates of Juneau, Alaska. The Assembly and City Council were scheduled to meet during a joint work session on Thursday, January 30, 2014 to discuss further. Both governing bodies would have to approve the contract separately. At the time the Assembly packet was being put together, the Borough Manager was negotiating the contract with Ms. McCarty. Provided as backup were the RFP and the previous Fisheries Analyst's contract. The proposed contract would be made available to the Assembly before its regular meeting February 6, 2014. Since it was a joint contract, expenses were split 50/50 with the City of Kodiak. The term of the contract was two years with two one-year options to extend. ROLL CALL VOTE ON MOTION CARRIED FIVE TO ONE: Kaplan, Lynch, Peterson, Bonney, and Griffin (Ayes); Stephens (No). Kodiak Island Borough Assembly Minutes February 7, 2014 Page 3 Page 6 of 144 *Regular Meeting of February 6, 2014. AGENDA ITEM #5.A. Resolutions 1. Resolution No. FY2014-26 Adopting a Federal Capital Improvement Program and Identifying Federal Program Priorities for Federal Fiscal Year 2015. BONNEY moved to adopt Resolution No. FY2014-26. The resolution designated the Borough's federal legislative funding priorities for federal fiscal year 2015. The Borough forwards the list to the congressional delegation in hopes of having the federal government provide part or all of the funding needed to complete the projects and support the programs that were identified as being priorities in the community. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Peterson, Stephens, Bonney, Griffin, and Kaplan. 2. Resolution No. FY2014-27 Certifying the FY2014 Shared Fisheries Business Tax Program Application To Be True and Correct. LYNCH moved to adopt Resolution No. FY2014-27. The resolution would allow the Kodiak Island Borough to submit its application for the FY14 Shared Fisheries Business Tax Program. The resolution indicating approval of the application was a required portion of the application. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Peterson, Stephens, Bonney, Griffin, Kaplan, and Lynch. 3. Resolution No. FY2014-28 Adopting the Priorities of the Kodiak Area Coordinated Transportation Plan BONNEY moved to adopt Resolution No. FY2014-28. The resolution was requested by City Mayor Pat Branson and was sponsored by Assembly member Tuck Bonney to express continued support to Kodiak Area Transit System in its goal to provide safe and reliable transportation to those residents who need it most so they might remain living independently for as long as possible. ROLL CALL VOTE ON MOTION CARRIED FIVE TO ONE: Bonney, Griffin, Kaplan, Lynch, and Peterson (Ayes); Stephens (No). Ordinances for Introduction 1. Ordinance No. FY2014-11 Amending the KIB 2008 Comprehensive Plan Future Land Use Maps (Figures 4.2 and 11.1) Changing the Future Land Use Designation of a Portion of Lot 1A, Block 6, Miller Point Subdivision from Public Facilities/Ownership to Rural Residential (P&Z Case No. 14-012). GRIFFIN moved to adopt Ordinance No. FY2014-11 in first reading to advance to public hearing at the next regular meeting of the Assembly. The Comprehensive Plan amendment was initiated by the Kodiak Island Borough, following recent Borough Assembly action on a land disposal (P&Z Case No. 13-014). The parcel subject to the amendment was approved for disposal by KIB Resolution No. FY2013-20, which stated that the portion of land shall be replatted to become part of new Lot 2B (now Lot 2B-1), Block 9, Miller Point Subdivision (P&Z Case No. S13-024). The amendment would facilitate a Comprehensive Plan supported rezone from PL-Public Use Lands to RR1-Rural Residential Kodiak Island Borough Assembly Minutes February 7, 2014 Page 4 Page 7 of 144 *Regular Meeting of February 6, 2014. AGENDA ITEM #5.A. One. The rezone would ensure consistent zoning of new Lot 2B-1 and would allow the land to be utilized for its intended disposal purpose. The Planning and Zoning Commission held a public hearing on January 15, 2014 on the request and found the request was consistent with the goals and objectives of the 2008 Kodiak Island Borough Comprehensive Plan. The Commission voted unanimously to recommend the Assembly approve the Comprehensive Plan amendment request. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Griffin, Kaplan, Lynch, Peterson, and Stephens. 2. Ordinance No. FY2014-12 Amending the KIB 2008 Comprehensive Plan Future Land Use Maps (Figures 4.2 and 11.1) Changing the Future Land Use Designation of Lot 1 and a Portion of Lot 2A, Block 9, Miller Point Subdivision First Addition from Rural Residential to Public Facilities/Ownership (P&Z Case No. 14-012). LYNCH moved to adopt Ordinance No. FY2014-12 in first reading to advance to public hearing at the next regular meeting of the Assembly. The Comprehensive Plan amendment was initiated by the Kodiak Island Borough. The parcels subject to the amendment were purchased by the Borough in 2001 with the intent of incorporating them in to the North Star School Tract (P&Z Case No. S13-024). The amendment would facilitate a Comprehensive Plan supported rezone from RR1-Rural Residential One to PL-Public Use Lands. The rezone would ensure consistent zoning of the North Star School Tract and would allow the land to be utilized for its intended acquisition purpose. The Planning and Zoning Commission held a public hearing on January 15, 2014 on the request and found the request was consistent with the goals and objectives of the 2008 Kodiak Island Borough Comprehensive Plan. The Commission voted unanimously to recommend the Assembly approve the Comprehensive Plan amendment request. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Griffin, Kaplan, Lynch, Peterson, Stephens, and Bonney. 3. Ordinance No. FY2014-13 Amending the KIB 2008 Comprehensive Plan Future Land Use Maps (Figures 4.2 and 11.1) Changing the Future Land Use Designation of a Portion of Tract B, Miller Point Subdivision from Future Special Planning Area to Rural Residential (P&Z Case No. 14-012). BONNEY moved to adopt Ordinance No. FY2014-13 in first reading to advance to public hearing at the next regular meeting of the Assembly. The Comprehensive Plan amendment was initiated by the Kodiak Island Borough, following recent Borough Assembly action on a land disposal (P&Z Case No. 13-031). The parcel subject to the amendment was approved for disposal by KIB Resolution No. FY2014-14 and was intended to be re-platted to become part of new Lot 2-B, Block 2, Miller Point Subdivision (P&Z Case No. S14-004). The amendment would facilitate a Comprehensive Plan supported rezone from PL-Public Use Lands to RR1-Rural Residential One. The rezone would ensure consistent zoning of new Lot 2-B and would allow the land to be utilized for its intended disposal purpose. The Planning and Zoning Commission held a public hearing on January 15, 2014 on the request and found the request was consistent with the goals and objectives of the 2008 Kodiak Island Borough Comprehensive Plan. The Commission voted unanimously to recommend the Assembly approve this Comprehensive Plan amendment request. Kodiak Island Borough Assembly Minutes February 7, 2014 Page 5 Page 8 of 144 *Regular Meeting of February 6, 2014. AGENDA ITEM #5.A. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Peterson, Stephens, Bonney, and Griffin. 4. Ordinance No. FY2014-14 Rezoning a±2,410 Square Foot Portion of Lot 1A, Block 6, Miller Point Subdivision from PL-Public Use Lands to RR1-Rural Residential One (P&Z Case No. 14-010). LYNCH moved to adopt Ordinance No. FY2014-14 in first reading to advance to public hearing at the next regular meeting of the Assembly. The rezone was initiated by the Kodiak Island Borough, following recent Borough Assembly action on a land disposal (P&Z Case No. 13-014). The parcel subject to the rezone was approved for disposal by KIB Resolution No. FY2013-20, which stated that the portion of land shall be replatted to become part of new Lot 2B (now Lot 2B-1), Block 9, Miller Point Subdivision (P&Z Case No. S13-024). The rezone would ensure consistent zoning of new Lot 2B-1 and would allow the land to be utilized for its intended disposal purpose. The Planning and Zoning Commission held a public hearing on January 15, 2014 on the request and found the request was consistent with the goals and objectives of the 2008 Kodiak Island Borough Comprehensive Plan. The Commission voted unanimously to recommend the Assembly approve the rezone request, with the addition of Finding of Fact No. 8, which stated that the effective date would be simultaneous with the recording of the final plat. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Peterson, Stephens, Bonney, Griffin, and Kaplan. Other Items 1. State of Alaska Alcoholic Beverage Control Board Request for Renewal of Liquor License Application for Noodles Restaurant. Licensee/Applicant: Crystal, Inc. This item was approved under the consent agenda. The Clerk's office followed the procedure in KIBC 5.01.02 License renewal procedure. After the Clerk's office routine investigation, it was determined that the Borough had no interest in protesting the renewal. The Assembly voiced non-protest to the State of Alaska Alcoholic Beverage Control Board for the liquor license renewal application to Noodles Restaurant. Licensee/Applicant: Crystal, Inc. 2. Solid Waste Advisory Appointment of Mr. Lenny Roberson —Amending a Motion Previously Adopted. This item was approved under the consent agenda. On February 2, 2014, Mr. Roberson was appointed to a regular seat for a term to expire 2016 on the Solid Waste Advisory Board. Mr. Roberson expressed that he would like to be appointed to the Retail Business Representative seat to expire 2015. This amendment would correct the appointment and the term of appointment. The Assembly amended the motion made at the February 2, 2014 meeting to reflect that Mr. Lenny Roberson was appointed to the Retail Business Representative Seat on the Solid Waste Advisory Board for a two-year term to expire December 2015. 3. Confirmation of the Assembly Appointment to the Board of Equalization (Carrie Morton). This item was approved under the consent agenda. On January 9, 2014, Ms. Carrie Morton submitted an application to the vacant seat on the Board of Equalization to expire December 2016. Kodiak Island Borough Assembly Minutes February 7, 2014 Page 6 Page 9 of 144 `Regular Meeting of February 6, 2014. AGENDA ITEM #5.A. The Assembly confirmed the appointment of Ms. Carrie Morton to the Board of Equalization for a Term to Expire December 2016. 4. Confirmation of the Mayoral Appointment to the Cook Inlet Regional Citizens Advisory Council (Scott Smiley). This item was approved under the consent agenda. The Cook Inlet Regional Citizens Advisory Council (RCAC)was a council formed in late 1990 as a non-profit corporation. Its mission was to represent the citizens of Cook Inlet in promoting environmentally safe marine transportation and oil facility operations in Cook Inlet. It consisted of special interest groups and municipality seats which included the Kodiak Island Borough. Mr. Scott Smiley was appointed to fill an unexpired term on the Cook Inlet RCAC. The Clerk's Office contacted Mr. Smiley who indicated his interest to continue serving on the council. This was for a three year term to expire in March 2017. Mayor Friend requested the confirmation of his appointment of Mr. Scott Smiley. The Assembly confirmed the Mayoral appointment of Mr. Scott Smiley to the Cook Inlet Regional Citizens Advisory Council for a three-year term to expire March 2017. 5. Assembly Direction to the Treasurer/Finance Director to Prepare the 2013 Roll of Real Properties Subject to Foreclosure. This item was approved under the consent agenda. Per KIBC 3.35.160 Preparation of the foreclosure list. When the assembly elects to proceed under the Alaska Statutes to enforce the lien of taxes against real property, the treasurer shall, within such time as the assembly directs, make up a roll in duplicate of all real property subject to foreclosure. The rolls shall show the name of each person appearing on the latest tax roll as the owner of tax-delinquent property, a description of each property as it appears on the latest tax roll, the year or years for which the taxes were delinquent, the amount of delinquent taxes for each year and penalty and interest thereon accruing the day six months after the day of delinquency of taxes of the latest year. The treasurer shall endorse on the roll a certificate under his hand and the corporate seal that it is a true and correct roll of the delinquent taxes of the borough for the years shown. The roll shall be known as the foreclosure list of the borough for the year in which it was made up, and the original of it shall be filed with the clerk and remain open to inspection by the public. The Assembly directed the Finance Director to prepare a roll of real property subject to foreclosure and make said roll available for public inspection. CITIZENS' COMMENTS None. ASSEMBLY MEMBERS' COMMENTS Assembly member Stephens commended Finance Director Short for his preparation of the Short Report, spoke to the community gardens project, commented on the timeliness of the completion of the Long Term Care Center, and congratulated the student of the month. Assembly member Kaplan announced he would be attending the Alaska Municipal League Conference (AML) in Juneau February 17 through 19, 2014. Assembly member Lynch encouraged the community to attend the ribbon cutting and tour of the Providence Chiniak Bay Elder House. Announcements—Mayor Friend Mayor Friend announced that the Borough offices would be closed on Monday, February 17 in observance of Presidents Day. Kodiak Island Borough Assembly Minutes February 7, 2014 Page 7 Page 10 of 144 *Regular Meeting of February 6, 2014. AGENDA ITEM #5.A. The next Assembly work session was scheduled on Thursday, February 13 at 7:30 p.m. in the Borough Conference Room. The next regular meeting was scheduled on Thursday, February 20 at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT KAPLAN moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Peterson, Stephens, Bonney, Griffin, Kaplan, and Lynch. The meeting was adjourned at 8:40 p.m. KODIAK ISLAND BOROUGH ATTEST: Jerrol Friend, Borough Mayor Nova M. Javier, MMC, Borough Clerk Approved on: Kodiak Island Borough Assembly Minutes February 7, 2014 Page 8 Page 11 of 144 *Regular Meeting of February 6, 2014. AGENDA ITEM #6.A. itl �_ _.. _. PAC , s' / �: f V Lc CYCadr'ak e751and c araugh, Akska x , / rncri ration l , r ' "CHOOSE RESPECT" ; 1 lv. i ` a WHEREAS,every Alaskan is precious and has the right to freedom,safety,and dignity;and 4 % WHEREAS,the epidemic of sexual assault,domestic violence,and child sexual abuse has is afflicted a 11 Alaska for too . r t. I long, tearing apart families and weakening communities. The Choose Respect initiative is a call to action — to r v , o- 11, break the silence and stand up against these horrific crimes;and x + ;tab% WHEREAS, the rates of sexual assault,domestic violence,and child sexual abuse in our state are staggering and rl i k 4 unacceptable;nearly 60 percent of women in Alaska have experienced intimate partner or sexual violence in their i� a��rrr� lifetime;and 3 t e i 7� , o- 4 WHEREAS,domestic violence not only devastates the primary victim, it harms children exposed to these crimes i� i•L-- t1 as well. Children who have witnessed violence in their homes can endure lasting physical, psychological, and i _.'-' emotional scars.They often suffer from depression, anxiety,aggression,and substance abuse,and may perpetuate 14 ` 1 %f the circle of violence by becoming abusive in their own future relationships;and Il/ ' st �, WHEREAS,the Choose Respect initiative promotes respect for ourselves and others,and encourages Alaskans to ,1 K r speak out when witnessing acts or the results of domestic and sexual violence. By openly expressing regard for 1 . others, supporting preventative and protective efforts in our communities, and standing up for victims and , A t j survivors,we will stop this epidemic;and �ikk c ti� 4 WHEREAS,through focused education and prevention efforts,increased law enforcement and criminal penalties, l t ; and enhanced service provider networks, we will better protect victims and hold offenders accountable for their I /{ i, "16 actions;and S�t ° a WHEREAS, together, we can send a strong message of hope and healing to victims and survivors and prevent 1 P/ future suffering.Over 150 Alaskan communities have already joined the effort to end domestic violence, sexual / 1 assault,and child sexual abuse,and create a safer,stronger Alaska. ' 4■ } t�1 NOW, THEREFORE, I,Jerrol Friend,Mayor of the Kodiak Island Borough,do hereby proclaim on March 27, . iL 2014 that Kodiak is a municipality that does: a�� ` "CHOOSE RESPECT" and I ask that all residents join with me in standing up against these crimes, and create a movement across our t t lA country that will restore a culture of respect and action for future generations. 1t i, Z u t ' C it Mina(whera/,'6?4me hcram/n 5a ntgr 't ', r 'ON ft =i. &Pam/rad carve thiraralln bc#rci �/ V� r+ Sal: t ' r `ii'Tr 0 0 f °Carle, ` l 3 1r a VVV .z .,. P, ,{ mob- ,- , /`'` �`.= /�/I(•I,��,,Z Y � h ` i A` � •r �� L.,_M\ � . Page 12 of 144 Choose Respect Proclamation AGENDA ITEM #6.B. < r dice atheCCf rt`/� -1 CCachak c skend Ohara h, Alaska } ` x.... , ro , , „:).in + 11 kV� i DECLARING MARCH 2014 NATIONAL WOMEN'S HISTORY MONTH { " ' 1.. 5'�'a WHEREAS, American women of every race, class, age, and ethnic background helped found 1 ". 1 li t ""�1 the Nation in countless recorded and unrecorded ways as servants, slaves, nurses, nuns, Its' ''' t t, „ i homemakers, industrial workers, teachers, reformers,soldiers,and pioneers;and `�1`a, ., TL1 V n) WHEREAS, Alaskan women, both Native and non-Native, have contributed to the opening 'i, -7- ;Ali and founding of our State, exhibiting great strength and enduring countless hardships to do so; f�r 'f41 and s� 1.L 1 WHEREAS, women have played and continue to play a critical economic,cultural, and social II ,4 ,4 role in every sphere of life by constituting a significant portion of the labor force by working in �' ' �L 1 and outside the home;and t; ',. , 4 WHEREAS, women of every race, class, age, and ethic background served as early leaders in i i, °`°�, the forefront of every major progressive social change movement, not only to secure their own , -, i' i�t ty right of suffrage and equal opportunity, but also in the Abolitionist movement, the 1 ,A , ,`1111, Emancipation movement,the Industrial movement,and the Civil Rights movement;and ; ri L 1 0 " , 4 i i WHEREAS, despite these contributions, the valuable role of women in history has been i/ % �n T consistently overlooked and undervalued in American history; V 1 NOW, THEREFORE I, Jerrol Friend, Mayor of the Kodiak Island Borough, do hereby + ^ ''' /V : L 1q, proclaim the month of March 2014 as: �u I . National Women's History Month y`i ': 5 { and urge our residents to increase their knowledge and appreciation of the valuable role women f • . V kt `�--ul+ play in our lives. k----, P, ��J }f" "- t1 07///dinar whereof 07Acre hereunto Jet my ) 4 i Vx I t t \I hT' - 1X2 O 'rmd aid cave dui Seal to be lined � t ` r .. Agra: ‘i, ,.... ....,.. , , . 4'4 ' lw k :: .._.a�nc Page 13 of 144 Women's History Month Proclamation AGENDA ITEM #9.A. KODIAK ISLAND BOROUGH AGENDA STATEMENT a,i � MARCH 20,2014 4 re ASSEMBLY REGULAR MEETING TITLE: State of Alaska Alcoholic Beverage Control Board Liquor License Application for Transfer of Ownership, Transfer of Location, Restaurant Designation Permit, and DBA Name Change (Licensee/Applicant: Aquamarine, LLC.). ORIGINATOR: Jess Kilborn FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: This liquor license application is to transfer license ownership, location, restaurant designation permit, and DBA name change to the Aquamarine LLC., dba Aquamarine Cafe and Suites, License#3458 (formerly Anna Maria Kalumneou dba Angelo's). Public hearing notices were mailed to 220 landowners as referenced below. The Clerk's Office followed the procedure in KIBC 5.01.030 New license and transfer procedure which states: A. Upon receipt of notice from the Alcoholic Beverage Control Board of the board's receipt of an application or intent to approve the transfer or issuance of a new liquor license: 1. The clerk shall investigate to determine if the borough has an interest which can be protected by protesting the approval of the application for transfer or issuance of a new liquor license; 2. The clerk shall check with the state troopers on the number of trouble reports at the place of business; 3. The clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license; and 4. The notice of intent to establish a new liquor license or transfer of location of an existing license shall be mailed to each landowner within 1,500 feet of the proposed location by the clerk. A transfer from one person to another of a liquor license, even if the location stays the same, shall be considered a request for a new liquor license by the Kodiak Island Borough. The applicant shall pay a fee based upon the cost of the notice and application processing costs to the borough. B. The assembly, after public hearing, shall determine by motion if a protest to the application is to be lodged with the Alcoholic Beverage Control Board. If a protest is lodged, the manager and attorney are authorized to use any document or evidence necessary to effectively advance the position of the borough at any hearing before the Alcoholic Beverage Control Board. RECOMMENDED MOTION: Move to voice non-protest to the State of Alaska Alcoholic Beverage Control Board Liquor License application for transfer of ownership, transfer of location, restaurant designation permit, and DBA name change for Aquamarine LLC. Kodiak Island Borough Page 14 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. c,5'116 Kodiak Island Borough _ibanay Office of the Borough Clerk ws11,4r.:d 710 Mill Bay Road "w 4 'b Kodiak, Alaska 99615 .. . • 11---41" Phone (907)486-9310 Fax (907)486-9391 clerks @kodiakak.us NOTICE OF PUBLIC HEARING A public hearing will be held on Thursday, March 20, 2014, at 7:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, before the Kodiak Island Borough Assembly to hear comments on State of Alaska Alcoholic Beverage Control Board liquor license application for transfer of ownership, transfer of location, restaurant designation permit, and DBA name change for the following: From: To: License#:3458 License#:3458 License Type: Restaurant/Eating Place License Type: Restaurant/Eating Place D.B.A.:Angelo's D.B.A.:Aquamarine Café and Suites Licensee/Applicant:Anna Maria Licensee/Applicant:Aquamarine,LLC Kalumenou. Anna Maria Kalumenou—Member(100%) Location:2625 Mill Bay Road, Location:508 W.Marine Way,Suite 100, Kodiak,AK 99615 Kodiak,AK 99615 Per Kodiak Island Borough Code 5.01.030 New license and transfer procedure. the clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license. If you do not wish to testify verbally, you may provide comments favoring or opposing in the space below. Please email your comments to clerks@kodiakak.us, fax to (907) 486-9391, mail or hand deliver to the Office of the Borough Clerk by 4 p.m.on Thursday, March 20, 2014. If you have any questions,please call us at(907)486-9312. Name: Mailing Address: Comments: Page 15 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. ALAN AUSTERMAN UNITED STATES POSTAL SERVICE KJ HERMAN, 401 LIGHTFOOT AVE 419 LOWER MILL BAY RD PO BOX 3350 KODIAK.AK 99615 KODIAK.AK 99615 KODIAK,AK 99615 AL DEGIES PAULINO CRUZ ETAL ALAN SKAW PO BOX 3115 413 CEDAR ST P.O.BOX 842 ANDERSON,IN 46018 KODIAK,AK 99615 KODIAK,AK 99615 MARK BLAKESLEE CITY OF KODIAK THELMA JOHNSON PO BOX 2356 P.O.BOX 1397 6819 AURORA AVE N KODIAK,AK 99615 KODIAK,AK 99615 SEATTLE,WA 98103 TOMMIE ESTEP WILLIAM M COSTELLO ED VENTURES INC 314 HIGH ST PO BOX 547 11900 CANGE ST KODIAK,AK 99615 KODIAK,AK 99615 ANCHORAGE,AK 99516 JOSE H TOSTADO ANCHOR APARTMENTS LLC STEPHEN O'BRIEN PO BOX 324 PO BOX 613 315 HIGH AVE KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 LAURENCE ANDERSON LUDGER DOCHTERMANN MARTIN LYDICK P.O.BOX 1013 PO BOX 714 PO BOX 3243 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 PAUL ZIMMER ETAL CHARLES KING III DEWAYNE WILLIAMS 2000 RIDGE CIRCLE PO BOX 1573 415 CAROLYN ST KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 THOMAS MERRIMAN RELLA MAE CORP MIKE FITZGERALD P.O.BOX 1155 SHELIKOF LODGE ADMIN OFFICE P.O.BOX 3088 KODIAK,AK 99615 4126 148TH AVE.NE KODIAK,AK 99615 REDMOND,WA 98052 GRETCHEN SAUPE WILLIAM HALL ROBERT WILLIAMS P.O.BOX 1194 415 UPPER MILL BAY ROAD 2400 HISTORIC DECATUR RD STE 107 KODIAK,AK 99615 KODIAK.AK 99615 SAN DIEGO,CA 92106 BENNY DAOUILANEA EFREN DIESTA ETAL DAVID OLSEN P.O.BOX 789 410 CAROLYN ST P.O.BOX 163 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 Page 16 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. GILBERT BANE GARY GILBERT AJA KODIAK PROPERTIES,LLC 304 WILSON ST C/O KAREN HEDGES 507 2ND AVE KODIAK,AK 99615 PO BOX 182571 FAIRBANKS,AK 99701 COLUMBUS,OH 43218 U S BUREAU OF LAND MGT MCDONALDS REAL ESTATE CO SHIRLEY HEGLIN 222 WEST 7TH AVE 413 PO BOX 65207 P.O.BOX 1043 ANCHORAGE,AK 99513 AMF,O'HARE KODIAK,AK 99615 CHICAGO,IL 60666 RACHID&EMILY ARNICK BART RIPPEY THOMAS THISSEN PO BOX 1513 318 CAROLYN ST 2241 FOREST DR KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 COMMUNITY BAPTIST CHURCH MARYA NAULT JACK MANN 216 MILL BAY RD. P 0 BOX 922 P.O.BOX 245 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 LAWRENCE MALLOY ETAL C DAVIDSON FAMILY TRUST TRUE WORLD TRAVEL OF AK LLC 315 MILL BAY RD P O BOX 2097 119 YUKON ST KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 DAN VAN MUN VICKI VANEK CHRISTIAN SCIENCE SOCIETY PO BOX 8524 P O BOX 1163 312 CAROLYN ST KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK OIL SALES INC ROLLAND JONES RAE JEAN BLASCHKA PO BOX 240108 P.O.BOX 375 P 0 BOX 649 ANCHORAGE,AK 99524 KODIAK,AK 99615 KODIAK,AK 99615 MARY JANE PEDIANGCO DANIEL WASHBURN GARY STEVENS 2265 BEAVER LAKE DR 956 MAGNOLIA LN P.O.BOX 201 KODIAK.AK 99615 TACOMA,WA 98465 KODIAK,AK 99615 JAMES KOOB ELKS LODGE 41772 SUNG KIM PO BOX 679702 PO BOX 846 P.O.BOX 769 WASILLA,AK 99687 KODIAK,AK 99615 KODIAK,AK 99615 CREDIT UNION 1 KATHLEEN D DRABEK LOWELA C SANTIAGO 1941 ABBOTT RD 220 MILL BAY ROAD 216 E REZANOF DR ANCHORAGE,AK 99507 KODIAK,AK 99615 KODIAK,AK 99615 Page 17 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. BRYAN FERRIS TONYA BROCKMAN ETAL MICHAEL BACH ETAL 3408 HARLEQUIN CT 171 OTTER AVE PO BOX 8901 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 LELAND ROBBINS SUNSET DEVELOPMENT CO MARY CAULFIELD PO BOX 1426 C/O BRECHAN ENTERPRISES 65174 HIGH RIDGE DR KODIAK,AK 99615 2705 MILL BAY ROAD BEND,OR 97701 KODIAK,AK 99615 MK ENTERPRISES,LLC TODD HINER ST HERMANS THEO SEMINARY PO BOX 2338 P.O.BOX 671 414 MISSION RD KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 ARNOLD TWETEN SENIOR CITIZENS OF KODIAK RICHARD P TURVEY PO BOX 853 302 ERSKINE AVE 5900 BLUEBELL DR KODIAK,AK 99615 KODIAK,AK 99615 ANCHORAGE,AK 99516 KODIAK ISL HSG AUTHORITY GABRIELLE LEDOUX BRENT WATKINS 3137 MILL BAY RD 8859 CROSS POINTE LOOP 307 CHILDS DR KODIAK,AK 99615 ANCHORAGE,AK 99504 KODIAK,AK 99615 ST HERMANS PASTORAL SCH NAOMI EMMERT FILOMENO BRAVO 414 MISSION ST 217 MILL BAY ROAD 103 CENTER ST KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 GERALD MARKHAM J&D LAND MANAGEMENT,LLC NATIVES OF KODIAK INC 211 MILL BAY RD PO BOX 313 215 MISSION RD STE 201 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 DALK,LLC GREGORY SPALINGER FRANCIS COSTELLO 201 CENTER AVE. PO BOX 2635 PO BOX 547 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 ALASKA COMMERCIAL COMPANY WILLIAM HARTMAN JOHN FLETCHER NORTHWEST COMPANY 412 SARGENT ST 102 CENTER AVE 77 MAIN ST KODIAK,AK 99615 KODIAK,AK 99615 WINNIPEG,MANITOBA,CA R3C2R ELKE M SAUNDERS JOHN JOHNSON KODIAK PLAZA I INC 2440 E TUDOR PMB#443 236 REZANOF DR ATTN: JIM DAVIS ANCHORAGE,AK 99507 KODIAK,AK 99615 P 0 BOX 2042 KODIAK,AK 99615 Page 18 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. STATE OF ALASKA STATE OF ALASKA MARK MAJDIC JUNEAU,AK 99811 316 MISSION RD P O BOX 993 KODIAK.AK 99615 KODIAK,AK 99615 CHERRIER-KING-CHERRIER CHANNEL SIDE SERVICES,LLC JOYCE GREGORY 124 E.3RD AVE.#211 PO BOX 993 215 W.HILLCREST ST ANCHORAGE,AK 99501 KODIAK,AK 99615 KODIAK,AK 99615 JEREMIAH MYERS CHARLES WALKER ESTATE KODIAK INN HOLDINGS,LLC P.O.BOX 1948 C/O ARLENE CHERNOFF SKINNER 236 W.REZANOF DR KODIAK,AK 99615 P O BOX 2280 KODIAK,AK 99615 KODIAK,AK 99615 HARBOR ENTERPRISES INC KODIAK REAL EST.&INVEST.INC. DAVID BRADBURY P.O.BOX 389 202 CENTER AVE#101 1220 BARANOF ST SEWARD,AK 99664 KODIAK,AK 99615 KODIAK,AK 99615 PATRICIA OLSEN THE STRAUT BUILDING,LLC PHILLIP ANDERSON P O BOX 1014 PO BOX 1365 323 MAPLE AVE KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK CONVENTION CENTER,LLC CHRISTINA LYNCH KATHRYN JANE HALL 236 W.REZANOF DR 11175 LAKE ORBIN DR PO BOX 8914 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 HENRY'S GREAT ALASKAN REST LESLIE T&MARY A JAMES FIRST NAT'L BANK ALASKA 512 W.MARINE WAY PO BOX 536 ACCOUNTING/REPORTING UNIT KODIAK,AK 99615 KODIAK,AK 99615 P O BOX 10-0720 ANCHORAGE,AK 99510 DIOCESE OF SITKA AND ALASKA DUKE JONES BARBARA ZIMMERMAN ETAL ORTHODOX CHURCH IN AMERICA 3784 TAYSIDE ST S P.O.BOX 1157 INC PO BOX 210569 SALEM,OR 97302 KODIAK,AK 99615 ANCHORAGE.AK 99521 ALLAN THIELEN GARY PETERSON ANNA MARIA KALOUMENOU 318 W HILLCREST ST P.O.BOX 1221 1515 BARANOF ST KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 DIANA MACDONELL KEY BANK OF ALASKA ALAGNAK INC PO BOX 2730 PO BOX 22055 P.O.BOX 1275 KODIAK,AK 99615 ALBANY,NY 12201 KODIAK,AK 99615 Page 19 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. TONYA M BROCKMAN JANE SAUER KERRY KEARNS 171 OTTER AVE 1436"0"ST PO BOX 8256 KODIAK,AK 99615 ANCHORAGE,AK 99501 KODIAK.AK 99615 LIEF NORMAN TRUST ROBERT LACHOWSKY LESLIE JAMES P 0 BOX 9046 315 COPE STREET P 0 BOX 536 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 GEORGE LEE ALEXUS KWACHKA HARRY ARDINGER 171 OTTER AVE 326 COPE ST 1710 MILL BAY RO KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 ROBERTA WARD MARGARET HOLM THOMAS WALTERS PO BOX 1438 303 COPE ST. PO BOX 3336 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK.AK 99615 ROBERT JOHNSON ELIZABETH FLEMING WADE BALL 305 COPE STREET PO BOX 1068 PO BOX 3361 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK.AK 99615 INTL SEAFOODS OF ALASKA KODIAK RENTAL CENTER,LLC MONTE NEDROW PO BOX 2997 PO BOX 2531 PO BOX 8983 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 POLARIS PROPERTIES.LLC GUYNETH GOTTSCHALK REVOCABLE THOMAS KOUREMETIS PO BOX 1129 TRUST PO BOX 1392 KODIAK,AK 99615 CIO ASSOCIATED ISLAND BROKERS KODIAK.AK 99615 202 CENTER AVE.STE,101 KODIAK.AK 90615 MICHAEL RESOFF JOSHUA LEWIS MICHAEL HELLIGSO PO BOX 911 1120 HUFFMAN RD STE 24-066 318 W.REZANOF DR KODIAK,AK 99615 ANCHORAGE,AK 99515 KODIAK,AK 99615 GLENN DICK TERESA C BISHOP AMERICAN LEGION INC 11879 MIDDLE BAY DR 402 MARINE WAY 318 CENTER AVE KODIAK,AX 99615 KODIAK,AK 99615 KODIAK,AK 99615 SHOONAO TRIBE OF KODIAK LEIF BROCKMAN MARK ANDERSON 312 W.MARINE WAY PO BOX 99 1124 STELLER WAY KODIAK,AK 99615 BLACHLY,OR 97412 KODIAK,AK 99615 Page 20 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. KYLE CROW LANA JANE MONTEIRO RANDALL C BISHOP 410 W.REZANOF DR PO BOX 1072 402 MARINE WAY KODIAK,AK 99615 KODIAK.AK 99615 KODIAK,AK 99615 CHRISTOPHER WING UNITED STATES OF AMERICA ISLAND FISH CO.,LLC PO BOX 2827 USFWIDIVISION OF REALTY 317 SHELIKOF ST KODIAK,AK 99615 1011 E.TUDOR RD KODIAK,AK 99615 ANCHORAGE,AK 99503 KODIAK MARINE SUPPLY INC ALASKA STATE BLDG AUTH WELLS FARGO.DOWNTOWN BRANCH PO BOX 99098 P.O.BOX 230329 CIO THOMSON REUTERS SEATTLE,WA 98199 ANCHORAGE,AK 99523 PO BOX 2609 CARLSBAD,CA 92108 MICHELLE JOHNSON TRIDENT SEAFOODS CORP ALASKA FRESH SEAFOODS IN 410 SHELIKOF ST 5303 SHILSHORE AVE NW 105 MARINE WAY KODIAK,AK 99615 SEATTLE,WA 98107 KODIAK,AK 99615 BJM,LLC WAYNE A BAKER DANIEL DAVIS P.D.BOX 993 225 MILL BAY ROAD PO BOX 420 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 STEVEN AMES JOHN HANSEN STATE OF ALASKA P 0 BOX 2724 PO BOX 663 DEPT OF TRANSPORTATION 8 PUBLIC KODIAK,AK 99615 KODIAK,AK 99615 FACILITIES 4111 AVIATION AVENUE ANCHORAGE.AK 99519 CHRISTIE CHERNOFF FRANCIS COSTELLO MICHAEL HAYMAKER 225 ALDER LANE P 0 BOX 547 PO BOX 2150 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 DUANE FREEMAN JOHN ANTHONY JAMES PEARSON ETAL 1720 SIMEONOFF ST 210 HILLCREST ST W 118 W.HILLCREST ST KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 ENERGY PLUS HOMES,INC JAMES HAYDEN LOUIS SHOLL PO BOX 1066 305 NEVA WAY PO BOX 681 KODIAK.AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 CECIL SHOLL JR YUKON NORTH,LLC STEVEN KIM PO BOX 681 120 W.REZANOF DR P.O.BOX 769 KODIAK,AK 99515 KODIAK,AK 99615 KODIAK,AK 99615 Page 21 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. DEAN BROWN ETAL RONALD ACARREGUI ANDREW CRAWLEY 4254 CLIFFSIDE DR PO BOX 8204 120 W REZANOF DR KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 CLARENCE J MCCLAREN BRENT WATKINS ETAL KODIAK ISLAND BOROUGH CIO MAX MCCLAREN 307 CHILDS ST 710 MILL BAY RD 101 NATALIA WAY KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 PAUL YATSIK MARVA SPRINGHILL NAULT CAROLYN STREET,LLC P.O.BOX 9016 P.O.BOX 922 2702 DENALI ST,STE.100 KODIAK,AK 99615 KODIAK,AK 99615 ANCHORAGE,AK 99503 523 LETA ST KODIAK.AK 99615 Page 22 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. ,v �F The . THE STATE Department of Commerce, Community, \ fALASKA and Economic Development t a? � o t VLRA'c DONT ROL BOARD ; REGE'11YEE� e 2400 VA ng Drive • GOVERNOR SEAN PARN LLI. 1nchorage-Aosto 99301 FEB 10 2013 M100.=07.2695450 MD.9074655457 Fee 907.3342285 February 6,2014 BOROUGH CLERICS OFFICE KODIAK,AASKA Municipality of Anchorage munilicenses©muni.org `Pi;► Wir Aquamarine LLC.dba Aquamarine Cafe and Suites — License 43458 ❑ New Application O Transfer of Ownership El Transfer of Location El Restaurant Designation Permit 21 OBA Name Change We have received an application for the above listed licenses(see attached application documents)within your jurisdiction. This is the notice as required under AS 04.11.520. Additional information concerning filing a"protest"by a local governing body under AS 04.11.480 is included in this letter. A local governing body as defined under AS 04.21.080(1 1)may protest the approval of an application(s) pursuant to AS 04.11.480 by furnishing the board and the applicant with a clear and concise written statement of reasons in support of a protest within 60 days of receipt of this notice. If a protest is filed,the board will not approve the application unless it finds that the protest is"arbitrary,capricious and unreasonable". Instead,in accordance with AS 04.11,510(b),the board will notify the applicant that the application is denied for reasons stated in the protest. The applicant is entitled to an informal conference with either the director or the board and,if not satisfied by the informal conference,is entitled to a formal hearing in accordance with AS 44.62.330-44.62-630.IF THE APPLICANT REQUESTS A HEARING, THE LOCAL GOVERNING BODY MUST ASSIST IN OR UNDERTAKE THE DEFENSE OF ITS PROTEST. Under AS 04.11.420(a),the board may not issue a license or permit for premises in a municipality where a zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages,unless a variance of the regulation or ordinance has been approved. Under AS 04.11.420(b)municipalities must inform the board of zoning regulations or ordinances which prohibit the sale or consumption of alcoholic beverages. If a municipal zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages at the proposed premises and no variance of the regulation or ordinance has been approved,please notify us and provide a certified copy of the regulation or ordinance if you have not previously done so. Protest under AS 04.11.480 and the prohibition of sale or consumption of alcoholic beverages as required by zoning regulation or ordinance under AS 04.11.420(a)are two separate and distinct subjects.Please bear that in mind in responding to this notice. Page 23 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. AS 04.21.010(t irapplieablE, equire's ill municipality to provide written notice to the appropriate community cdunci s).' s'._.-r -'_•__, If you wish toprote t the application referenced above,please do so in the prescribed manner and within the prescribe time: PleLde show proof of service upon the applicant.For additional information please refer to 3 AA 304.145,Local Governing Body Protest. Note:Applic�tion9.applieadfow.underAS O4y11.400(g),3 AAC 304.335(aX3),AS 04.11.090(e), and 3 AAC 304.660(e)mustbe approvedbyjhe.goveming body. SHIRLEY A.COVE Director htasine Andreas Business Registration Examiner Direct line:907-269-0358 Email:maxine.andrews@alaska.gov alaska.gov Page 24 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. State of Alaska Alcoholic Beverage Control Board Date of Notice:February 6,2014 Application Type: New x TRANSFER x Ownership x Location x _Name Change Governing Body: City of Kodiak dmarlar @city.kodiak.ak.us Kodiak Island Borough njavier @kodiakak.us Community Councils: -- License I: 3458 License Type: Restaurant/Eating Place D.B.A.: Aquamarine Cafe and Suites Licensee/Applicant: Aquamarine LLC Physical Location: 508 W.Marine Way Mail Address: 508 West Marine Way Suite 100 _ Kodiak,AK 99615 Telephone#: Anna Maria Kaloumenou 907-486-2999 EIN: 80-0969195 Corp/LLC Agent: Address Phone Date and State of Good Incorporation standing? Aquamarine LLC 508 West Marine Way Suite 100 907-486-2999 Alaska 1/2/2014 yes Kodiak,AK 99615 Please note:the Members/Officers/Directors/Shareholders(principals)listed below are the principal members. There maybe additional members that we are not aware of because they are not primary members. We have listed all principal members and those who hold at least 10%shares. Member/Officer/Director: DOB Address Phone Title/Shares(IQ Anna Maria Kaloumenou 8/21/1957 1515 Baranof 907-486-2999 Member/100% Kodiak,AK 99615 License#3458 current licensee is Anna Maria Kalumenau d/b/a Angela's current location 2625 Mill Bay Road Page 25 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. Page 2 A local governing body as defined under AS 04.21.080(11)may protest the approval of an application(s)pursuant to AS 04.11.480 by furnishing the board and the applicant with a clear and concise written statement of reasons in support of a protest within 60 days of receipt of this notice. If a protest is filed,the board will not approve the application unless it finds that the protest is"arbitrary,capricious and unreasonable". Instead,in accordance with AS 04.11.510(6), the board will notify the applicant that the application is denied for reasons stated in the protest. The applicant is entitled to an informal conference with either the director or the board and,if not satisfied by the informal conference,is entitled to a formal hearing in accordance with AS 44.62,330-44.62-630.IF THE APPLICANT REQUESTS A HEARING,THE LOCAL GOVERNING BODY MUST ASSIST IN OR UNDERTAKE THE DEFENSE OF ITS PROTEST. Under AS 04.11.420(a),the board may not issue a license or permit for premises in a municipality where a zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages,unless a variance of the regulation or ordinance has been approved. Under AS 04.11.420(b)municipalities must Inform the board of zoning regulations or ordinances which prohibit the sale or consumption of alcoholic beverages. If a municipal zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages at the proposed premises and no variance of the regulation or ordinance has been approved,please notify us and provide a certified copy of the regulation or ordinance if you have not previously done so. Protest under AS 04,11.480 and the prohibition of sale or consumption of alcoholic beverages as required by zoning regulation or ordinance under AS 04.11.420(a)are two separate and distinct subjects.Please bear that in mind in responding to this notice. AS 04.21.010(d),if applicable,requires the municipality to provide written notice to the appropriate community council(s). If you wish to protest the application referenced above,please do so in the prescribed manner and within the prescribed time. Please show proof of service upon the applicant.For additional information please refer to 3 MC 304.145,Local Governing Body Protest. Note:Applications applied for under AS 04.11.400(g),3 MC 304.335(a)(3),AS 04.11.090(e), and 3 MC 304.660(e)must be approved by the governing body. SHIRLEY A.COTE Director 4410 artlita" Maxine Andrews Business Registration Examiner Direct line:907-269-0358 Email:maxine.andrews @alaska.gov Page 26 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. Kodiak Island Boro gliRECEIVED ,7,„.1,ciertr, `..4: Office of the Borough Cle k 710M111 Bay Road MAR - 4 2014 (fIrtZ, ; Kodiak,Alaska 99615 r i - A rtel atibt_ Phone(907)486-9310 Fax (907)4 6- 14 , 80110008 CLEWS OFFICE ‘, • clerks@kodiakak.us KODIAK ALASKA (V MEMO TO: Bud Cassidy,Manager V' Bill Roberts,Assessing Department Bob Pederson,Community Development Depart rtment cr ph Bob Tucker,Engineering/Facilities Department Karl Short,Finance Department ,;, , Building Official :I 11 FEB 1 1/aptif I Fire Marshall FROM: Jessica Kilbom,CMC,Deputy Cleraws • DATE: February 10,2014 SUBJECT: Liquor License Transfer of Ownership-Aquamarine Café and Suites The Alaska Beverage Control(ABC)Board has notified the Kodiak Island Borough of a liquor license application lor transfer of ownership,1ransfer of location,restaurant designation permit,and DBA name change for From: To: License 3458 License If:3458 License Type:Restaurant/Eating Place License Type:Restaurant/Eating Place D.B.A.;Angelo's D.B.A.:Aquamarine Cafe and Suites Licensee/Applicant:Anna Maria Kalumenou Licensee/Applicant:Aquamarine,LLC Location:2625 Mill Bay Road,Kodiak,AK 99615 Location:508W.Marine Way,Suite 100,Kodiak, AK 99615 Please see the enclosed notice from ABC Board. Per KIBC 5.01.030 (Al), please indicate, with regard to your department,if the Borough has an interest which can be protected by protesting the approval of the transfer.Please return the form below to the Clerk's office by Friday.February 28,2014. LIQUOR LICENSE TRANSFER OF OWNERSHIP FROM ANGELO'S TO AQUAMARINE CAFE AND SUITES > With regard to the Department, the Borough has NO interest, which can be protected by protesting the application for transfer. Signature: Date: With regard to the /494kft.C5 Department, the Borough HACO1W which can be protected by protesting the applica ion for transfer.The interest(s)lobe protecte•are stated below: Signature: 41, Date: 2/17 4171 Page 27 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. } ti Kodiak Island Borough • *°l!'' Office of the Borough Clerk y7 x, t 710 Mill Bay Road Kodiak, Alaska 99615 Phone(907)486-9310 Fax (907)486-9391 �., clerks )kodiakak.us MEMO TO: Bud Cassidy,Manager Bill Roberts,Assessing Department 7 Bob Pederson,Community Development Department Bob Tucker,Engineering/Facilities Department RECEIVED Karl Short,Finance Department Building Official Fire Marshall FEB 1 1 2014 FROM: Jessica Kilbom,CMC,Deputy Cler$% BOROUGH CLERK'S OFF"' DATE: February 10,2014 K0OtAK,ALASKA / SUBJECT: Liquor License barmier of Ownership-Aquamarine Cale and Suites •�/ The Alaska Beverage Control(ABC)Board has notified the Kodiak Island Borough of a liquor license application for transfer of ownership,transfer of location,restaurant designation permit,and DOA name change for: From: To: License H:3458 License q:3456 License Type:Restaurant/Eating Place License Type:Restaurant/Eating Place D.B.A.:Angelo's D.B.A.:Aquamarine Café and Suites Licensee/Applicant:Anna Maria Kalumenou Licensee/Applicant:Aquamarine,LLC Location:2625 Mill Bay Road,Kodiak,AK 99615 Location:508 W.Marine Way,Suite 100,Kodiak. AK 99615 Please see the enclosed notice from ABC Board. Per KIBC 5.01.030 (A1), please indicate, with regard to your department,it the Borough has an interest which can be protected by protesting the approval of the transfer.Please return the form below to the Clerk's office by Friday,February 28.2014. LIQUOR LICENSE TRANSFER OF OWNERSHIP FROM ANGELO'S TO AQUAMARINE CAFE AND SUITES . With regard to the ../iSSFCSrNCa Department, the Borough has NO interest, which can be protected by protesting th• cat • transfer. / / Signature:, • _ /�-_� Date:,l)/y/f�ylr-/ . With regard to the Department, the Borough HAS an interest with can be protected by protesting the application for transfer.The interests)to be protected are stated below: Signature: Date: Page 28 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. J Kodiak Island Bor & 7a n 0'/ s�4 Office of the Borough lent tCEIVED '&41 4gc yi.. l 710 Mill Bay Road i r 'f �� Kodiak, Alaska 9961 FEB 16 2014 . E`, ? Phone (907)486-9310 Fax (90 )4 36-9391 s. cicrks@kodiakak.us BOROUGHOLERKSOFF• KODIAK,ALASKA ATA MEMO TO: Bud Cassidy,Manager It Bill Roberts,Assessing Department / _ Bob Pederson,Community Development Department✓ ' P.-� �' il rt/ 1:7 '( 1 Bob Tucker,Engineering/Facilities Department 1, :1 " `_' ll , La 11 `I Karl Short,Finance Department Building Official jj rd FEB 13 2014 v Fire Marshall FROM: Jessica Kilborn,CMC,Deputy Cier$ Cr,"L':,^Yar_OiltE'r OCFART(YNt DATE: February 10,2014 SUBJECT: Liquor License Transfer of Ownership-Aquamarine Café and Suites The Alaska Beverage Control(ABC)Board has notified the Kodiak Island Borough of a liquor license application for )ransfer of ownership,transfer of location,restaurant designation permit,and DBA name change for: From: To: License N:3456 License U:3458 License Type:Restaurant/Eating Place License Type:Restaurant/Eating Place D.B.A.:Angelo's D.B.A.:Aquamarine Café and Suites Licensee/Applicant:Anna Maria Kalumenou Licensee/Applicant:Aquamarine,LLC Location:2625 Mill Bay Road,Kodiak,AK 99615 Location:508 W.Marine Way,Suite 100,Kodiak, AK 99615 Please see the enclosed notice from ABC Board. Per KIBC 5.01.030 (A1), please indicate, with regard to your department,if the Borough has an interest which can be protected by protesting the approval of the transfer.Please return the form below to the Clerk's office by Friday,February 28,2014. LIQUOR LICENSE TRANSFER OF OWNERSHIP FROM ANGELO'STO AQUAMARINE CAFE AND SUITES • With regard to theap4r 11 rte[ Department, the Borough has NO interest, which can be protected by p esti the application for transfer. Signature: Date: 444 • With regard to the Department, the Borough HAS an interest which can be protected by protesting the application for transfer.The interest(s)to be protected are stated below: Signature: Date: Page 29 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. Kodiak Island Borough a , Community Development Department 71'ec) 710 Mill Bay Road QL34i, �'I,��y � ., Kodiak,Alaska 99615 tli, Phone(907)486-9363 Fax(907)486-9396 wavw.kodiakak.us FIELD REVIEW CHECK LIST DATE 2/25/14 STREET ADDRESS 508 Marine Way, Suite 100, Kodiak AK 99615 LEGAL DESCRIPTION Lot 4&SW Ptn 3, Bk 5, New Kodiak OWNER Property:Aquamarine LLC MAIL ADDRESS 1515 Baranof St, Kodiak TELEPHONE No. PURPOSE OF Application for new Restaurant/Eating Place Public REVIEW Convenience Liquor License#3458 LOT SIZE 0.06 Acres ZONING B—Business Zoning District ACCESS Faces into"Mall"parking lot. CURRENT USE 1"Floor Restaurant, 2n0 Floor, 3 Apartments. DATE ESTABLISHED March 2014 BUILDING SIZE "AS-BUILT"ON FILE? YES OCCUPANT LOAD Unknown PARKING CALC EXEMPT PRK'G PLAN? EXEMPT SIGNAGE Zoning Compliant COMMENTS/NOTES No noted current zoning actions/violations of record. Note however,that the property is still being re-modelled to a restaurant. Inputs from the building official and Fire Marshal will indicate when the restaurant may be ready for conducting business. Last review on file: NONE REVIEWER Neil B. Horn Page 1°I3 Page 30 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. �—. wn,.,w.,w.0u. 098975 Alaska Department of Commerce,Commvnay.Ana Economic Development omwmacmiewwwwwwswKewwwwetyAmm Co ow wow A.-,,.mnescem«m new..... e., AQUAMARINE CAFE AND SUITES 508 W ALARINE WAY KODIAK AK 991315 wW AO11MIAGME LLC 00omy 0000 EN.ti7+m10 C.M[[wwv IV V+Mood -mom,0t.20l.W.ner.o....e..1,MN. W mv10O0.00..a e.w... n.A..0.0 to.w rood se..e. mac+ Page 2 d3 Page 31 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. 4* Kodiak Island Borough '?r *� x Office of the Borough Clerk 13 to -,,e, ' 710 Mill Bay Road nom. • . •a ° • Kodiak, Alaska 99615 ':fit';. r s Phone(907)486-9310 Fax (907)486-9391 t.. clerksCa?kndiakak.us MEMO TO: Bud Cassidy.Manager _ Bill Roberts,Assessing Department RECEIVED Bob Pederson,Community Development Department IBob Tucker,Engineering/Facilities Department 1• Karl Short.Finance Department FEB 1 4 2014 Building Official Fire Marshall • 4) BOROUGH CLERKS OFFI«. FROM: Jessica Kilbom,CMC,Deputy Cler'$% ' KOOIAK ALASKA DATE: February 10,2014 • Vp SUBJECT: Liquor License Transfer of Ownership-Aquamarine Cafe and Suites I` The Alaska Beverage Control(ABC)Board has notified the Kodiak Island Borough of a liquor license application for transfer of ownership,Transfer of location,restaurant designation permit,and DBA name change for: From: To: License ft:3458 License N:3458 License Type:Restaurant/Eating Place License Type:Restaurant/Eating Place D.B.A.:Angelo's D.B.A.:Aquamarine Café and Suites Licensee/Applicant:Anna Maria Kalumenou Licensee/Applicant:Aquamarine,LW Location:2625 Mill Bay Road,Kodiak,AK 99615 Location:508 W.Marine Way,Suite 100,Kodiak, AK 99615 Please see the enclosed notice from ABC Board. Per KIBC 5.01.030 (A1), please indicate, with regard to your department,A the Borough has an interest which can be protected by protesting the approval of the transfer.Please return the form below to the Clerk's office by Friday.February 28.2014. LIQUOR LICENSE TRANSFER OF OWNERSHIP FROM ANGELO'S TO AQUAMARINE CAFE AND SUITES With regard to the 01!. 1'' 1• ./.. . t 'la apartment, the Borough has NO interest, which can be protect rotesti e ala0.li :. on .r transfer. Signature: Date: --- ‘V td a.Cnwt.L.K+ With regard to the Department, the Borough HAS an interest which can be protected by protesting the application for transfer.The interest(s)to be protected are stated below: • Signature: Date: Page 32 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. Kodiak Island Borough A' T°° , Office of the Borough Clerk te.; 710 Mill Bay Road _` Kodiak, Alaska 99615 ' fY 9 Phone(907)486-9310 Fax (907)486-9391 clerks@)kodiakak.us MEMO TO: Bud Cassidy,Manager Bill Roberts,Assessing Department Bob Pederson,Community Development Department RECEIVED Bob Tucker,Engineering/Facilities Department Karl Short,Finance Department ✓ Building Official Fire Marshall MAR - 4 2014 Aga FROM: Jessica Kilborn,CMC,Deputy Clore, OH CLERICS OFFICE KODIAK ALASKA DATE: February 10,2014 SUBJECT: Liquor License Transfer of Ownership—Aquamarine Café and Suites The Alaska Beverago Control(ABC)Board has notified the Kodiak Island Borough of a liquor license application for transfer of ownership,transfer of location,restaurant designation permit,and DBA name change for: From: To: License#:3458 License#:3458 License Type:Restaurant/Eating Place License Type:Restaurant!Eating Place D.B.A.:Angelo's D.B.A.:Aquamarine Café and Suites Licensee/Applicant:Anna Maria Kalumenou Licensee/Applicant:Aquamarine,LLC Location:2625 Mill Bay Road,Kodiak,AK 99615 Location:508 W.Marine Way,Suite 100,Kodiak, AK 99615 Please see the enclosed notice from ABC Board. Per KIBC 5.01.030 (A1), please indicate, with regard to your department,if the Borough has an interest which can be protected by protesting the approval of the transfer.Please return the form below to the Clerk's office by Friday,February 28,2014. LIQUOR LICENSE TRANSFER OF OWNERSHIP FROM ANGELO'STO AQUAMARINE CAFE AND SUITES With regard to the t—rin l'lCP Department, the Borough has NO interest, which can be protected by protesting Ck th the application for transfer. �I' I Signature f0 rJ Date: I I_L{ With regard to the Department, the Borough HAS an interest which can be protected by protesting the application for transfer.The interest(s)to be protected are stated below: Signature: _. — Date: Page 33 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. it _ Kodiak Island Borough '� 14 *to tlit or-, , Office of the Borough Clerk {� } 710 Mill Bay Road 07470 r' '`s�`'s-p Kodiak,Alaska 99615 .["G(1 `tea x,. —�, Phone(907)486-9310 Fax (907)486-9391 clerks @kodiakak.us MEMO TO: Bud Cassidy,Manager RECEIVED Bill Roberts,Assessing Department I Bob Pederson,Community Development Department Bob Tucker,Engineering/Facilities Department FEB 1 3 2014 1 Karl Short,Finance Department Building Official✓ Fire Marshall BOROUGH CLERICS OFFICE FROM: Jessica Kilborn,CMC,Deputy Cler lit KopuK ALASKA • DATE: February 10,2014 SUBJECT: Liquor License Transfer of Ownership-Aquamarine Café and Suites The Alaska Beverage Control(ABC)Board has notified the Kodiak Island Borough of a liquor license application for transfer of ownership.jransfer of location,restaurant designation permit,and DBA name change for: From: To: License n:3458 License 4:3458 License Type:Restaurant/Eating Place License Type:Restaurant/Ealing Place D.B.A.:Angelo's D.B.A.:Aquamarine Cale and Suites Licensee/Applicant:Anna Maria Kalumenou Licensee/Applicant:Aquamarine,LW Location:2625 Mill Bay Road,Kodiak,AK 99615 Location:506 W.Marine Way,Suite 100,Kodiak, AK 99615 Please see the enclosed notice from ABC Board. Per KIBC 5.01.030 (A1), please indicate, with regard to your department,if the Borough has an interest which can be protected by protesting the approval of the transfer. Please return the form below to the Clerk's office by Friday,February 28,2014. LIQUOR LICENSE TRANSFER OF OWNERSHIP FROM ANGELO'S TO AQUAMARINE CAFE AND SUITES . With regard to the Department, the Borough has NO interest, which can be protected by protesting the application transfer. Signature: Date: /,i Y . With regard to the Department, the Borough HAS an interest which can be protected by protesting the application for transfer.The interest(s)to be protected are stated below: Signature: Date: Page 34 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. ,v, v*:,- Kodiak Island Borough er 1/ Office of the Borough Clerk 0.raj 0�" Ir ' ' 710 Mill Bay Road ` `'' , Kodiak, Alaska 99615 c[T,,k . i Phone(907)486-9310 Fax (907)486-9391 clerks@kodiakak.us MEMO TO: Bud Cassidy,Manager Bill Roberts,Assessing Department RECEIVED Bob Pederson,Community Development Department Bob Tucker.Engineering/Facilities Department Karl Short,Finance Department Building Official FEB 1 4 2014 Fire Marshall/ FROM: Jessica Kilborn,CMC,Deputy Cter ' R0UGH •CLERK'S OFFICE I� alb " Kopialts+u •DATE: February 10,2014 go V SUBJECT: Liquor License Transfer of Ownership-Aquamarine Café and Suites The Alaska Beverage Control(ABC)Board has notified the Kodiak Island Borough of a liquor license application for transfer of ownership,transfer of location,restaurant designation permit,and DBA name change for. From: To: License#:3458 License k:3458 License Type:Restaurant/Eating Place License Type:Restaurant/Eating Place D.B.A.:Angelo's D.B.A.:Aquamarine Cafe and Suites Licensee/Applicant:Anna Maria Kalumenou Licensee/Applicant:Aquamarine,LLC Location:2625 Mill Bay Road,Kodiak,AK 99615 Location:508 W.Marine Way,Suite 100,Kodiak, AK 99615 Please see the enclosed notice from ABC Board. Per KIBC 5.01.030 (Al). please indicate, with regard to your department,if the Borough has an interest which can be protected by protesting the approval of the transfer.Please return the form below to the Clerk's office by Friday,February 28.2014. LIQUOR LICENSE TRANSFER OF OWNERSHIP FROM ANGELO'S TO AQUAMARINE CAFE AND SUITES . With regard to the K&wo.tC. na. Department, the Borough has NO interest, which can be protected by prote 'ng the application for transfer. Signature: I V-- I Date: a.k1u'1�14 . With regard to the Department, the Borough HAS an interest which can be protected by protesting the application for transfer.The interest(s)to be protected are stated below: Signature: Date: Page 35 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9A. 82/28/2014 10:20 9074868023 KODIAK POLICE DEPT PAGE 02/02 02/11/2614 13:19 9074866391 KIB QIIM6 PAGE e1 Kodiak Island Borough e'e' "31-1, Office of the Borough Clerk 710 Mill Bay Road Kodiak.Alaska 99615 — Phone(907)486-9310 Fax(907)486-9391 ti clerks@lekodiakalcus February 11,2014 City of Kodiak KPD Dispatch 2160 MW Bay Road SENT VIA FAX 488.9028 \l.j'�j fair ? Kodiak,AK 99615 �_ Dear Sergeant Hatfield: The Alaska Beverage Control Board notified the Kodiak Island Borough of a I4ioc license application for transfer of ovmershm tlunsfer ai loreton,restaure it sknedon nemyt,and DBA name chance for From: To: Licensee;3459 License it 3458 License Type:Restaurant I Ealing Place License Type:Restaurant/Ealing Place D.B.A.:Angela's D.BA.:Aquamarine Café and Suites Ucensa&Applicant Arhus Maria Kalumenou Ocanee's/Applicant Aquamarine,LLC Location:2825 MW Bay Road,Kodiak,AK 99015 Location:508 W.Manna Way,Suits 100,Kodiak, AK 99815 Per ME C 6.01.030 New license and transfer procedure(A2).Upon receipt of notice Iron the Alcoholic Beverage Control Board of the board's receipt of an application or Intent to approve the transferor issuance of a new liquor license,the clerk shall check wth the state troopers on the number of trouble reports at the place of business,Please complete the into .••-- •• .,. u • response to 488-9391 by Friday February 28.2814, RECEIVED enk you, mod!/e I' ,,-- MAR - 3 2014 o. .om,CMC CAefk BOROUGH CLERK'S OFFICE UOhJOP LICENSE TRANSFER OF OWNERSHIP fROI4 •,L car.mob" zit AQUAMARINE CAFE AND SUITES I O There were NO trouble reports for this place at business In the last twelve months. There were ar^'t4 ilitmuble reporla for this place of business In the last twelve months. Please explain below what kind of trouble reports were received(fighting,under aged drinidrg,minors on premises, leek of TAM cards, and/or any other calls that required law enforcement to visit the Id.t wan 0.4e1.40 sii —MAIL A- &be APn.Ibi axe Q.G4k 1i4rfn, Signature: • 4714/2-17.11 Date: Obi)20141 Page 36 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. " n .4- ` �. Kodiak Island Borough 's say* ` f h ,, Office of the Borough Clerk ' k0C., ,1.':', 710 Mill Bay .�. �'`' R oad - s;4 a t .. Kodiak, Alaska 99615 Ey x Phone (907) 486-9310 Fax (907) 486-9391 —r clerks @I kod iakak.us NOTICE OF PUBLIC HEARING A public hearing will be held on Thursday, March 20, 2014, at 7:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, before the Kodiak Island Borough Assembly to hear comments on State of Alaska Alcoholic Beverage Control Board liquor license application for transfer of ownership, transfer of location, restaurant designation permit, and OBA name change for the following: From: To: License$: 3458 License #: 3458 License Type: Restaurant/ Eating Place License Type: Restaurant/ Eating Place D.B.A.:Angelo's D.B.A.: Aquamarine Café and Suites Licensee/Applicant: Anna Maria Licensee/Applicant:Aquamarine, LLC Kalumenou, Anna Maria Kalumenou—Member(100%) Location: 2625 Mill Bay Road, Location: 508 W. Marine Way, Suite 100, Kodiak, AK 99615 Kodiak, AK 99615 Per Kodiak Island Borough Code 5.01.030 New license and transfer procedure. the clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license. If you do not wish to testify verbally, you may provide comments favoring or opposing in the space below. Please email your comments to clerks @kodiakak.us, fax to (907) 486-9391, mail or hand deliver to the Office of the Borough Clerk by 4 p.m. on Thursday, March 20, 2014. It you have any questions, please call us at (907) 486-9312. Name: MctrlC .a-Lta from Dial ' let Ph9 sr6a1 A-do 304' II GI Sf . Mailing Address: Th a , /;.,LI /a - d L-ac- Po& 2-3S-to Comments: NO O41 r' a/i 8-7a 5 11-le a re. int Fa vo r o f Q /I Cita.ages v T--aiK Sra„-S L.., fv ; c Ei —e. - e ., U MAR 7 2014 J — KODIAK.ALASKA FILE Page 37 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. 03/10/2014 16:05 FAX 8074864016 ASSOCIATED ISLAND BROKER Q1001/001 Kodiak Island Borough •. Office of the Borough Clerk " I 710 Mill Bay Road " "*1 Kodiak, Alaska 99615 Phone (907) 486-9310 Fax (907) 486-9391 clerks @kodiakak.us NOTICE OF PUBLIC HEARING A public hearing will be held on Thursday, March 20, 2014, at 7:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, before the Kodiak Island Borough Assembly to hear comments on State of Alaska Alcoholic Beverage Control Board liquor license application for transfer of ownership, transfer of location, restaurant designation permit, and DBA name change for the following: From: To: License#: 3458 License#: 3458 License Type: Restaurant/Eating Place License Type: Restaurant!Eating Place D.B.A.: Angelo's D.B.A.:Aquamarine Cafe and Suites Licensee/Applicant: Anna Maria Licensee/Applicant:Aquamarine, LLC Kalumenou. Anna Maria Kalumenou-Member(100%) Location: 2625 Mill Bay Road, Location: 508 W. Marine Way, Suite 100, Kodiak, AK 99615 Kodiak,AK 99615 Per Kodiak Island Borough Code 5.01.030 New license and transfer procedure. the clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or Issuance of the liquor license. If you do not wish to testify verbally, you may provide comments favoring or opposing in the space below, Please email your comments to clerksekodiakak.us,fax to (907) 486-9391, mail or hand deliver to the Office of the Borough Clerk by 4 p.m. on Thursday, March 20, 2014. If you have any questions, please call us at(907) 486-9312. Name: I (aces( icy W I 1 ^``- Mailing Address: 2°2- C4-4--1"---- ( 11C S7/ - ` Comments: Page 38 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. ,, ,-01.-p, Kodiak Island Borough /mitt a,�' ,.° Office of the Borough Clerk l _,*: 0 710 Mill Bay Road �= , rS 1 Y r"'" w , ;. Kodiak, Alaska 99615 ter, Phone (907) 486-9310 Fa (90 • Ci` D —' ` ' clerks @kodiaka .0 . MAR 1 1 2014 NOTICE OF PUBLIC HEARING rin9ourN CI,ERIK'S OFFICE sk A public hearing will be held on Thursday, March 20, 2014, at 7:30 p.m. in the''-:: t.e_i• Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, before the Kodiak Island Borough -+ Assembly to hear comments on State of Alaska Alcoholic Beverage Control Board liquor license application for transfer of ownership, transfer of location, restaurant designation permit, and DBA name change for the following: From: To: License #:3458 License#:3458 License Type: Restaurant/Eating Place License Type: Restaurant/Eating Place D.B.A.:Angelo's D.B.A.: Aquamarine Café and Suites Licensee/Applicant:Anna Maria Licensee/Applicant:Aquamarine, LLC Kalumenou. Anna Maria Kalumenou—Member (100%) Location: 2625 Mill Bay Road, Location: 508 W. Marine Way, Suite 100, Kodiak, AK 99615 Kodiak, AK 99615 Per Kodiak Island Borough Code 5.01.030 New license and transfer procedure. the clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license. If you do not wish to testify verbally, you may provide comments favoring or opposing in the space below. Please email your comments to clerks @kodiakak.us, fax to (907) 486-9391, mail or hand deliver to the Office of the Borough Clerk by 4 p.m. on Thursday, March 20, 2014. If you have any questions, please call us at(90,7)`4{86-99312. Name: f W77x O.s �-' - AEG• - N(I ` Mailing Address:32C2 CdYtt=�, i ` 1 .o 0 ' ' L Comments: cxE UN ✓C TD \ AQvp ill PR)tV cATE ANL S'rib (XvDE2 ll-HE 3o 1 S T _I DD Woi c5( 6z r A 'I r PN Oar - 4A- - {_•� rn 0S °K it HaD ►v ltit flIGiHE"S5 r.11)/ DS . 2 firtivt ( r C ZA S Page 39 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #9.A. Kodiak Island Borough Wtr Office of the Borough Clerk t Yom, 1tir � ) '.. 1,F 710 Mill Bay Road „ : 52 ' ":' Kodiak, Alaska 99615 � Phone (907) 486-9310 Fax (907) 486-9391 clerks @kodiakak.us NOTICE OF PUBLIC HEARING A public hearing will be held on Thursday, March 20, 2014, at 7:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, before the Kodiak Island Borough Assembly to hear comments on State of Alaska Alcoholic Beverage Control Board liquor license application for transfer of ownership, transfer of location, restaurant designation permit, and DBA name change for the following: From: To: License #: 3458 License#:3458 License Type: Restaurant/Eating Place License Type: Restaurant/Eating Place D.B.A.:Angelo's D.B.A.: Aquamarine Café and Suites Licensee/Applicant: Anna Maria Licensee/Applicant:Aquamarine, LLC Kalumenou. Anna Maria Kalumenou—Member (100%) Location:2625 Mill Bay Road, Location:508 W. Marine Way, Suite 100, Kodiak, AK 99615 Kodiak,AK 99615 Per Kodiak Island Borough Code 5.01.030 New license and transfer procedure. the clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license. If you do not wish to testify verbally, you may provide comments favoring or opposing in the space below. Please email your comments to clerks®kodiakak.us, fax to (907) 486-9391, mail or hand deliver to the Office of the Borough Clerk by 4 p.m. on Thursday, March 20, 2014. If you have any questions,please call us at(907)486-9312. Name: /I f. / S CG / p p/ Mailing Address: t D . ,DX J�D DX 922 L�"k /�/43,// Commments:,z AGG 1 VeC (rz-@,-k, �p /� Cf/YIGI � u N)CtiVED MAR 1 2 2014 BOROUGH CLERICS IICOFFI ^� KODIAK,ASKA Page 40 of 144 State of Alaska Alcoholic Beverage Control Board Liquor Lice... AGENDA ITEM #13.B.1. KODIAK ISLAND BOROUGH AGENDA STATEMENT fret '++ .aJ} MARCH 20, 2014 y ,,4 ASSEMBLY REGULAR MEETING o TITLE: Resolution No. FY2014-08A Amending Resolution No. FY2014-08 to Approve the Non-Profit Funding Request for the Hospice of Kodiak. ORIGINATOR: Nova Javier FISCAL IMPACT: Yes$10,000 FUNDS AVAILABLE: Yes Account Number: 100-190- and 100- Amount Budgeted: Amount 185 Available: $20,094 SUMMARY STATEMENT: The Hospice of Kodiak submitted its application for non-profit funding. The amount requested was$15,000. The subcommittee reviewed the application and recommended funding in the amount of$10,000.There is $20,094 available in the non-profit accounts. The original disbursement to non-profits was done in August 2013 by adoption of Resolution No FY2014-08. The total disbursement in that resolution amounted to$372,832. RECOMMENDED MOTION: Move to adopt Resolution No. FY2014-08A. Kodiak Island Borough Page 41 of 144 Resolution No. FY2014-08A Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.B.1. 1 Introduced by: Borough Manager 2 Requested by: Borough Assembly 3 Drafted by Borough Clerk 4 Introduced on: 03/20/2014 5 Adopted on: 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY 2014-08A 8 9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND 10 BOROUGH AMENDING RESOLUTION NO. FY2014-08 TO 11 APPROVE THE NON-PROFIT FUNDING REQUEST FOR THE 12 HOSPICE OF KODIAK 13 14 WHEREAS, the Hospice and Palliative Care of Kodiak, Inc. d.b.a. Hospice of Kodiak 1s submitted its application for non-profit funding;and 16 17 WHEREAS, the subcommittee reviewed the application and recommended non-profit funding 18 of$10,000 to the Hospice of Kodiak; and 19 20 NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 21 BOROUGH that Resolution No. FY2014-08 is amended to include funding for the Hospice of 22 Kodiak in the amount of$10,000. 23 24 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 25 THIS DAY OF _2014 26 27 KODIAK ISLAND BOROUGH 28 29 30 31 Jerrol Friend, Borough Mayor 32 33 ATTEST: 34 35 36 37 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough Resolution No. FY2014-08A Page 1 of 1 Page 42 of 144 Resolution No. FY2014-08A Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.B.1. 2013-2014 KODIAK ISLAND BOROUGH APPLICATION FOR NON-PROFIT CORPORATION FUNDING ORGANIZA'T'ION OVERVIEW Organization Name: Hospice and Palliative Care of Kodiak. Inc. (DNA — Hospice of Kodiak[110K I) Physical Address: 204 E. Rezanof Dr. Mailing Address: PO Box 8682 Telephone: 907 481-2450 Fax: 907 486-0928 E-mail:christy.kamaiC prov idence.org Website:http://ovvw.hospiceolkodiak.org/ Federal Employer Tax ID Number:45-2208200 Name of Director or Contact Person: Christy Kornai List of Board Members and Officers: Kathy Nussbaum-President Jessica Skonberg. Vice President rAIan Schm itl.Secretary Elaine Loontis-Olsen. Treasurer Jacque Jones Elden Simonson Katb ynn I-loll is-Buchanan Gan Elmore Is agency a 501 (c)3? Yes N No Type: public charity Ifyes,please provide letter from the IRS signifying agency's official non-profit tax exemption status. If you hare previously provided the Borough this letter,please disregard Please provide Mission Statement. hospice of Kodiak Mission Statement To Join the journey of those lacing life-shrealenine illness or loss:meeting needs. reducing fears:offering comfort. SERVICES Please provide a brief description of organization's current programs in priority. Hospice of Kodiak provides practical aad compassionate services. free of charge to individuals and their families o-ho are facing a life-limiting illness.death or bereavement. We have three priorities: )Care for those facing the end of life—Our volunteers provide a variety of free services to patients of all ages and their families during the last vicar oflife—practical services(i.e.building ramps. household needs-running errands)_companionship. respite care,spiritual/emotional dale.and someone to slay with patients during the dying process 1 Page 43 of 144 Resolution No. FY2014-08A Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.B.1. it they have no friends or family in Kodiak. 2) Bereavement Services—I10K has the only bereavement support program on the island,offering free services to all community members.not just those who have received hospice services. In addition to the support groups, families who have received hospice services receive mailings regarding grief and healing for 13 months lollosving the death of their family member. 3)Community Education—110K is often asked to speak to various community groups about death preparation.maintaining dignity at the end of life grief or other end-of-life issues. We have trained 30+vol unlccG. We provide inforntation through our web-site and have a lending library. The Kodiak Island Borough does not fund religious programs. Are agency's sen'ices faith-based?Yes No N How this program falls within the powers of the Borough—Both Community Health & Education. There has been a_ap in services in the Kodiak Borough related to end-of- life education and volunteer services until I10K began delivering services in April of ?WI Are the organization's services delivered island-wide? Yes_X_No We don't have any trained volunteers in the villages vet hut we would he happy to train some it they are interested. We have trained volunteers from Kodiak and Chiniak. Are the organization's sen-ices open to all residents of Kodiak Island Borough? Yes_X_No Is your organization tourism related?Yes No A I low does the organization collaborate with other local non-profits? We have ex-officio members from KANA. PKINIC and the Senior Center on our Board of Directors. We collaborate closely with Providence Kodiak Island Medical Center and KANA stalk from whom we receive many of our referrals. We participate in discharge planning at the hospital in order to assure that the patient's needs are net following discharge. We also collaborate with the Senior Canter to ensure that services are not being duplicated. In the event of community incidents involving death.sse collaborate with KIBSD. USCG. PKICC. KANA Behavioral I lealth and other organizations to provide resources to those ntost impacted by the deathts). How does the organization use volunteers? Volunteers are the foundation of our organization. We have one employee who coordinates the work of 30-r volunteers.our Board of Directory arc volunteers.all Oil ur services are delivered by volunteers_some of our oltiee work is clone by volunteers.our training is done by volunteers and our fund raising activities are done by volt]ucers. 2 Page 44 of 144 Resolution No. FY2014-08A Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.B.1. All volunteers who work with clients are required to attend a 20 hour training and pass a background check. FINANCIAL, INFORMATION Is your agency audited or reviewed?Yes- No X If yes.please attach latest audited or reviewed financial report. lithe organization is not audited or reviewed,please attach the organization's latest annual financial statements,including a profit and loss statement and a detailed balance sheet. Organization's fiscal year dates:Jan I —Dec 31st TOTAL.FUNDING REQUEST Funding request total amount: $15,000 Project or specific items in the organization's mission to he funded:4 months of client support and volunteer coordination along with resource materials and equipment. Project Start Date: upon receipt of grant Project End Date: about 4 months later Number of people served by the project: In the past year.we have served about 20 clients for direct care services since operations began in April.their families I—GO).thirty people for bereavement services.an additional 170 teens and adults for education related to grief and loss following 2 tragic teenage deaths. and another 160 people who received education in various forms related to end-olkilo issues. This wilds around 4 It)people served in the past∎ear. Project work plan Our one full-rims employee works half-time as the program director and half-time as the client services/volunteer coordinator. 12i keen thousand dollars would fund her to coordinate all of the services between our clients.volunteers and other involved agencies for a total of about lour months. Additionally. we will acquire a variety of materials to better serve the public. Justification I) We are the sole provider for many of these end-of-life services 2) Hnd-of=life patients who do not have enough support often end up in the hospital. Since many are unable to pay their hospital bills.the hospial ends up covering thousands of dollars of unpaid hills for each day spent in the hospital. Measure of project success or expected results of project We will monitor the number of home visits.volunteer hours,participants in training events and in the bereavement support group as Well as presentations to eonununity groups. We will be distributing a satisfaction survey to all groups ire serve(survivors of 3 Page 45 of 144 Resolution No. FY2014-08A Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.B.1. our clients. participants in the bereavement groups.volunteers and audience members at community presentations). We will report on the number of clients receiving both hospice and bereavement services,the number ofour volunteers.the number attending ennununity presentations and the results of our surveys. We expect that our charts will show that terminally ill patients who receive our services: I) live longer 2) have less pain 31 express a higher quality of lilt 4) have far Fewer medical costs in the last month of lire We also believe that those participating in our bereavement group will Ilnd they heal faster if they have the support of others who have had similar experiences. Also.that thee are enabled to return to being active and healthy. functioning members of the community. _ . OTHER FUNDING SOURCES List amount of funds organization received from other sources for this past fiscal year: Federal: None State: None City of Kodiak: None Other Grants 550.000 front Providence Regional Foundation as the 2"d of 2 start-up grants. We also received it grant from Alaska Community foundation for 52.795.00 to help par for one volunteer training weekend. Donations General Donations-53 702.00 Memorial Donation-$4.135.00 Gaming Permit Activities 2 Quilt mines—total-56.000.00 Other: Membership fees-$550.00 Christmas Card sales-$1.596.00 Special Event—2013 formal dinner& silent auction-528.788.00 In-kind donations-S3(I-000 for rent A utilities.phone and computer services Total-$124,771 Matching Grants—None of our grant funding required matching funds Did the organization receive funding from the Kodiak Island Borough during the last fiscal year(July 1,2012-June 30,2013)? No Please describe briefly any fundraising activities the organization has conducted in Kodiak over the past eighteen(18)months and the results of those activities. 4 Page 46 of 144 Resolution No. FY2014-08A Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.8.1. I Valentines Formal Dinner our annual fundraising event)Iresults noted above) 2 Quilt Raffles Iresults noted above! I Silent Auction(which takes place at the annual dinner) I results noted above Christmas Card Sale)results noted above) If you receive state or federal grants.what is the percentage and amount of local match that is required for each grant your agency receives? None What effects trill there be and what alternative plans does your agency have if KIB funding is not received? Since I00 of our funding conies Rohl donations or grants. we will need to either lundraise for additional monies to coyer the gap or reduce costs by attune our director/volunteer coordinator position to less than full-time. S Page 47 of 144 Resolution No. FY2014-08A Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.8,1. INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2505 CINCINNATI, OH 45201 Employer Identification Number: Date: U G 3� l 2011 45-2205200 1917 V J I DLN: 17053194304011 HOSPICE AND PALLIATIVE CARE OF Contact Person: KODIAK INC JULIE CHEN IDE 31261 PO BOX 5652 Contact Telephone Number: KODIAK, AK 99015 (577) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 179(6) (1) (A) (vi) Sor^. 99C Required: Yes Effective Date of Exemption: April 1S, 2011 Contribution Deductibility: Addendum Applies: No Dear Applicant: We are Pleased to inform you that upon review of your application for tax exempt status we have det ermined that you are exempt from Federal income tax under section 301(c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2105 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 5O1(c) (3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code secticn(s) listed in the heading of this letter. Please see enclosed Publication 4221-FC, Compliance Guide for 501)) (3) Public Charities, for some helpful information about your responsibilities as an exempt organi zation. sincerely, Lois G. erner Director, Exempt Organizations Enclosure: Publication 4221-PC • Letter 947 ;DO/CG) Page 48 of 144 Resolution No. FY2014-08A Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.B.1. Hospice and Palliative Care of Kodiak Strategic Plan 2013-2016 Core Purpose End of Life Care Core Values Join their journey Meet needs Reduce fear Offer Comfort Envisioned Future • Waiting list of committed volunteers, quality training, financial sustainability, adequate resources to be the 'go to organization'for end of life care based on • their wants. Strategic Direction Improve community awareness Build reputation Public speaking Education programs Increase comfort of discussion about death Develop a strong brand based on our ideology Memorial service Ensure financial stability Increase repeat generous donors Sponsors-increase number and recognition Society of a Thousand-develop strategy to implement giving program Work to secure ongoing major support from KANA and Providence Build human capacity Stable CEO, board relationship clarify who does what Work to develop strategy for board succession-membership Fifty trained strong volunteers Provide quality ongoing services Earlier referrals Durable medical equipment Work with hospital to better serve their needs Develop stronger outside community agency relationships Bereavement program Page 49 of 144 Resolution No. FY2014-08A Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.B.1. Priorities 2013-2014 Plan for bereavement program Training Advertise Start support groups Build reputation Recruit. Communications volunteers Develop communication plan -options for board to approve Public speaking Education programs Increase repeat generous donors Sponsors-increase number and recognition Society of a Thousand-develop strategy to implement giving program Discussions with KANA and Providence about ongoing support Page 50 of 144 Resolution No. FY2014-08A Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.B.1. 2:32 PM Hospice and Palliative Care of Kodiak,Inc. )nvn3 Statement of Financial Income and Expense ash Oasts January through December 2012 Jan•On 12 ._ Oary IwonnEapanse — N6nIncome Donlon Macaw 4.063.61 Total lncotn 64063 6, Espana* Advm6Yn6 an Promotion 284.44 Comdata(and beMnt Caperton 30237 Otos and Subscriptions 126.00 Ado Unbind Expanse 7276.46 InauranCe exports. 1.730.50 OEMs Supprb. 466.14 Professional Foes Bookkenang and Tax Pnp.radon 202.50 O lnctor 12.7139.10 'Memo 3.07510 Tool ProfncamaaI Fee 11.010.00 Taub Eiden* 31.296 73 we ordinary Income 66.857.50 NM ifcaw —.— 16.457.10 I 1 3:35 Pm Hospice and Palliative Care of Kodiak,Inc. y,wu Statement of Financial Position ash Basis As of December 31,2012 Ors 31.12 ASSETS Carnet Asses CheCa6N59.elms $NSA 76.03118 Tom CMCwbg1SaKp. 76.051.11 Total Comm Asian 76051.18 TOTAL ASSETS 71,05115 /IAS,IITES 6[CUM Equity Umn[riot.d Nm Ants 6163.30 —Werra 6641.57.86 Total EPuny 76,061.16 TOTAL UAS6,TES 8 EIX,rTY 71031.1$ Page 51 of 144 Resolution No. FY2014-08A Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.B.1. 2014 Budget ;. °"r `'".effi+7'. FY 201414)&4;"_1 Balance'1*.�'F Notes::«al-e .., Directors Coordinators Wages 23.10 Per hour+3%cola $ 48,048.36 Benefits and Wages $ 19,000.00 :5'67,048.36( Dues/Fees 2 yr Business Lisc. $ 100.00 Chamber Dues $ 125.00 Annual Dues Foreaker $ 100.00 Annual Dues $1-17-11325.00 Quick Books 5 240.00 $0,4240.00 Training $ 2,500.00 Trainer hourly plus airfare food,Advertising,Materials, i5E2;500.0o Contract Services Tax Preparation $ 120.00 Legal/Accounting Fees $ 750.00 12 mos $ 870.001 Misc Office Supply $ 500.00 Postage $ 350.00 Printing $ 2,000.00 l.$ 2;850.00. Bereavement Group book and material fees $ 1,000.00 Meeting supplies $ 200.00 Hope Through Healing Material $ 500.00 IS:' 1700.00: Event Supplies Fundraising S 300.00 booths,gaming license ect. Heart for Hospice 11,000.00 2nd event $ 4,000.00 "$;15;300.00: Advertising/Web fees website $ 480.00 Recruiting and event adds $ 250.00 Donor Perfect $ 720.00 ,$L i;-050.00i Insurance D&O $ 1,933.70 Volunteer $ 1,300.00 :5'(31233.70' Volunteer Safety Kits 5 500.00 .$115*S00.00. Total need ;06,017.06: Page 52 of 144 Resolution No. FY2014-08A Amending Resolution No. FY2014-08 ... CD to O c o' O Dr e scri m L i.ors n r 1 I Providence Hospital Wit$ 30;000.00; Human Resources NI.T. support O Rent Land line telephone Printing/ copy for office Co D use of training facilites/equip GCI ,$ =; ,Ni;oo0o00; Cell service/run cc machine 3 CD 0_ Grants;andlunds Received; T ea yt� fs ` : Reoccunn "' Y. y < _� YP Providence Foundation Unrestricted No $ T „ rrel;5o;00oA07 f�D Alaska Community Foundation Training Grant No SSi° ;,17.� . ” 2,795':6.0:^ ^^n O YJ m o Rasmuson Foundation 2012 Unrestricted No/ Donated $s �+:_a. .a,_ 500:OOz N co O 7 m Rasmuson Foundation 2014 Unrestricted No/Donated T$ 1 r,,_.� .�r•�500°00a Z cn n O Co o TI -‘ rn N A O -rs a O � op C', 03 AGENDA ITEM #13.8.1. a ,' :,. T KODIAK ISLAND BOROUGH AGENDA ITEM REQUEST FORM Desired date for the item to appear on an Assembly agenda: March 4, 2014 WS Name: Alan Schmitt Organization: Hospice of Kodiak Address: PO Box 8682 Phone#: 486-5314 Cell#: 942-0404 Email: Schmitt@gci.net Please state the item you wish to have placed on the agenda and submit any applicable documents with this form. Hospice of Kodiak is submitting the attached FY 2019 application for non-profit corporation funding and asks that It be placed on the work session agenda. Please state the desired action of the Assembly: HOK would like for the grant application to be acted upon at the Assembly's earliest opportunity. (HOK also plans To apply for FY 2015 funding.) HOK requests guidance from the Assembly on future steps,if any,regarding the FY 2014 annliratinn Do you wish to present this to the Assembly? XX Yes No Presentations are normally limited to 15 minutes. If more time is desired, please state how many minutes is requested: Do you need to have access to equipment for this presentation such as a computer, projector, DVD player? If so, please state the equipment needed below: Please see additional information on the back of this form. Page 54 of 144 Resolution No. FY2014-08A Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.8.1. KODIAK ISLAND BOROUGH AGENDA ITEM REQUEST FORM The Assembly meets on the first and third Thursdays of each month for their regular meetings and they normally meet a week before in work sessions before the regular meetings. If you have a specific topic that you would like the Borough Assembly to discuss at a future work session/meeting, OR if you wish to make a presentation to the Assembly, please complete this form and submit it to the Borough Clerk's Office.The item will possibly be scheduled for a future meeting or forwarded to Borough Staff for appropriate action. Please return this form to: Nova M.Javier, MMC, Borough Clerk Kodiak Island Borough 710 Mill Bay Road, Kodiak,AK 99615 Email: clerks @kodiakak.us Phone: (907)486-9310 Fax: (907)486-9391 For Staff Use Only: Received by the Clerk's Office on: Distributed to the Manager/Assembly on Discussed at the agenda setting on: Approved for agenda item on: Work session date: Regular meeting date: Informed requestor on: Notes: Page 55 of 144 Resolution No. FY2014-08A Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.B.1. 1 Introduced by: Borough Manager 2 Requested by: Borough Assembly 3 Dialled by Finance Director Introduced on 0810//2013 4 Adopted on: 08/01/2013 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2014-08 8 9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 10 APPROVING FISCAL YEAR 2014 KODIAK ISLAND BOROUGH NON- 11 PROFIT FUNDING 12 13 WHEREAS, the Kodiak Island Borough is fortunate to enjoy the efforts of many 14 benevolent non-profit organizations that provide services that enrich our lives; and 15 16 WHEREAS, Kodiak Area charitable non-profit organizations provide humanitarian services 17 that many of our community members rely upon; and 18 19 WHEREAS, these organizations provide expanded education, cultural, and health 20 services that cannot be provided through the ordinary governmental budget;and 21 22 WHEREAS, these organizations expand the services that can be provided, with limited 23 funds, through the utilization of volunteers, and 24 25 WHEREAS, the viability of these services is fundamental to the quality of lite enjoyed in 26 the community. 27 28 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 29 BOROUGH: 30 1. The Kodiak Island Borough contributions to non profits will be allocated per the 31 attached spreadsheet and will be paid contingent upon each non-profit organization 32 providing a copy of their 501(c)(3)or 501(c(4), and financial documentation. 33 34 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 35 THIS FIRST DAY OF AUGUST, 2013 36 37 KODIAK ISLAND BOROUGH 38 41 ATTEST: Jer ie M. Selby, Borough Ma 0r_ 42 ��" 43 44 V r l 45 Nova M. Javier, MMC, 'rough Clerk 46 47 Kodiak Island Borough,Alaska Resolution No.FY2014-08 Page 1 of 2 Page 56 of 144 Resolution No. FY2014-08A Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.B.1. FY2014 NON-PROFIT FUNDING BUDGET DETAIL FY14 ASSEMBLY Organization FUNDING -1'Alutii Museurii&Archaeolegmal3Repository i [$ '••2 5000 2?American}Red Cross �~ " rr/ t MA +.. 6.k #+'r „:17 3 Brother Francis Shelter 54.000 4 Historical Society 6.500 S Hope Comma ni tY Resou rcesr - `,5;200' 6?.Humane Society - - - - 5';000. 7 KANA(WIC/ILP/Family Center) 12.000 g Kodiak Area Special Olympics 7.500 9_Kodiek Area^rTransit.System 15;000 10;Kodiak Ads Council - 16;500 11 Kodiak Baptist Mission(Food Bank) 41,310 12 Kodiak Girl Scouts 1,000 33;Kodiak HeadtStart 9;000 14 Kodiak lslanciHealth Care,`F.oundaho 1(Clinic) 25 0005 15 Kodiak Maritime Museum 9,126 16 Kodiak Public Broadcasting 10,000 17 sKodiak Soit'8'-Water Conservation Districi"' 'ai6 600' 18`Kodiak Womens Reource:&Cnsis'Center. 60:000 19 Providence Counseling Center(Safe Harbor) 25.000 20 Salvation Army 10,000 21 Senlor.Cit zens of Kodiak' .35;000 22 ihieshold Seances y`3* r'ii .ice' K c ;'_9,195b Total Budget 5 372,832 In-Kind Requests 23:,Kodiak Teen'COUd 24-Dig Afognak" _ Total Requested 'requesting space rent in lieu of cash donation "requesting property tax amount in lieu of cash donation 48 Kodiak Island Borough,Alaska Resolution No.FY2014-08 Page 57 of 144 Resolution No. FY2014-08A Amending Resolution No. FY2014-08 ... AGENDA ITEM #13.B.2. KODIAK ISLAND BOROUGH AGENDA STATEMENT t' AA4 MARCH 20, 2014 ` a* ASSEMBLY REGULAR MEETING re-lhohi‘ TITLE: Resolution No. FY2014-29 Adopting the Kodiak Island Borough Strategic Plan for the Years 2014-2018. ORIGINATOR: Nova Javier FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: The Borough Assembly held a series of strategic planning sessions from November 2013 to March 2014. These sessions included comprehensive reviews of goals and objectives with different representatives from the Kodiak Island Borough School District, Planning and Zoning, General Administration and Finance, Emergency Services Planning, Parks and Recreation, Community Health, Landfill Collection and Disposal, Economic Development, Animal Control, Fire Protection, First Responder, Emergency Medical Services, and Borough Governance. Resolution No. FY2014-29 reflects the Kodiak Island Borough's Strategic Plan for the years 2014-2018 which outlines the Borough's mission, vision, and guiding principles. RECOMMENDED MOTION: Move to adopt Resolution No. FY2014-29. Kodiak Island Borough Page 58 of 144 Resolution No. FY2014-29 Adopting the Kodiak Island Borough ... AGENDA ITEM #13.6.2. 1 Introduced by: Borough Assembly 2 Requested by: Borough Assembly 3 Drafted by: Borough Assembly Introduced on: 03/20/2014 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY 2014-29 8 9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 10 ADOPTING THE KODIAK ISLAND BOROUGH 11 STRATEGIC PLAN FOR THE YEARS 2014-2018 12 13 WHEREAS, the Kodiak Island Borough Assembly held a series of strategic planning 14 sessions from January to March 2014; and 15 16 WHEREAS, these sessions culminated in the preparation of the attached Kodiak Island 17 Borough Strategic Plan for the years 2014-2018; and 18 19 WHEREAS, the Kodiak Island Borough Assembly desires a formal adoption of the 20 Kodiak Island Borough Strategic Plan. 21 22 NOW, THEREFORE BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH 23 ASSEMBLY THAT that the Kodiak Island Borough Strategic Plan for the years 2014-2018 24 is hereby adopted. 25 26 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 27 THIS_ OF MARCH,2014 28 29 KODIAK ISLAND BOROUGH 30 31 32 33 ATTEST: Jerrol Friend, Borough Mayor 34 35 36 37 Nova M.Javier, MMC, Borough Clerk 38 Kodiak Island Borough Resolution No. FY2014-29 Page 1 of 3 Page 59 of 144 Resolution No. FY2014-29 Adopting the Kodiak Island Borough ... AGENDA ITEM #13.B.2. 39 Wand BOr 40 ay9- .,, O aQ 41 a Jyft°• 42 i. a4 - 43 44 STRATEGIC PLAN 45 FOR 2014-2018 46 47 The legislative power of the Borough is vested in the Assembly. The Assembly formally 48 establishes policy for the Borough by the Assembly/Manager form of government. Under 49 the direction and leadership of the manager, the departments of the Kodiak Island Borough 50 shall administer high quality and cost-effective services to the citizens of Kodiak. This 51 includes managing the financial, human, natural, and capital resources of the Borough in 52 the most efficient and accountable way. Health, education, and safety of the citizens shall 53 remain a high priority for the Borough. The Assembly and staff shall build and maintain 54 credibility,trust,and accountability to the public. 55 1. Restructure the budget development process. 56 Develop a budget process to facilitate a smoother budget. Incorporate necessary 57 communications and timelines between the legislature, cities/villages, school district, 58 non-profit agencies,etc. 59 60 2. Begin implementation of island wide transportation plan. 61 Seek and pursue full funding of a replacement ferry in cooperation with federal, state, 62 local cities, tribal organizations,villages, native groups, etc.for the economic well-being 63 of Kodiak communities and western Alaska. 64 65 3. Address the PERS/TERS unfunded liability. 66 Review and develop a funding plan for the Kodiak Island Borough portion of the 67 PERS/TERS unfunded liability. 68 69 4. Define and enhance economic development in cooperation with the City of 70 Kodiak. 71 Establish and improve Kodiak's economic development plan to attract new business 72 growth and encourage business expansion island-wide. 73 74 5. Develop and implement a Military Facility Zone. 75 Support the designation of a Military Facility Zone that will provide low interest loans to 76 developers to expand support services important for the expansion of the various 77 missions of the USCG in Kodiak. 78 Kodiak Island Borough Resolution No, FY2014-29 Page 2 of 3 Page 60 of 144 Resolution No. FY2014-29 Adopting the Kodiak Island Borough ... AGENDA ITEM #13.B.2. 79 80 6. Diversify energy resources for island residents. 81 Address the results of the Kodiak Area Energy Audit conducted by the Alaska Energy 82 Authority. 83 84 7. Establish a resource management program. 85 Develop a resource management program that identifies lands and resources to be 86 disposed of, acquired, and retained in a manner that will not unduly affect the existing 87 market and that benefits present and future residents. 88 89 8. Develop a solid waste management plan. 90 Develop a solid waste management plan that identifies the most efficient method of 91 collecting, disposing, and diverting municipal waste and also considers convenience, 92 effectiveness, and cost. 93 94 9. Increase citizens' participation. 95 Utilize the technologies that increase resident involvement in the government by 96 connecting citizens and decision makers to make informed judgments. 97 98 10.Improve efficiencies of services and governments. 99 Pursue methods of combining similar duties and responsibilities into larger 100 management schemes i.e. service areas, fire districts, governments, etc. to most • 101 efficiently serve the public. 102 103 11.Expand existing public utilities. 104 Expand existing public utilities in the Monashka Bay area. Kodiak Island Borough Resolution No. FY2014-29 Page 3 of 3 Page 61 of 144 Resolution No. FY2014-29 Adopting the Kodiak Island Borough ... AGENDA ITEM #13.D.1. KODIAK ISLAND BOROUGH J AGENDA STATEMENT eiTtIC i +� MARCH 20, 2014 ASSEMBLY REGULAR MEETING TITLE: *Confirmation of the Mayoral Appointment to the Prince William Sound Regional Citizens Advisory Council (Mr. Al Burch). ORIGINATOR: Angela MacKenzie FISCAL IMPACT: No FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: The Prince William Sound Regional Citizens Advisory Council requested that the Borough appoint a representative to the Board of Directors prior to the PWSRCAC's annual meeting in May 2014. This individual would have the opportunity to influence decisions having profound implications for oil transportation safety in Alaska, and for the State's oil spill prevention and response capabilities. Currently, Mr. Al Burch serves on the PWSRCAC Board of Directors and has indicated his desire for reappointment to a two-year term to expire May 2016. RECOMMENDED MOTION: Move to confirm the Mayoral appointment of Mr. Al Burch to the Prince William Sound Regional Citizens'Advisory Council Board of Directors for a two-year term to expire May 2016. Kodiak Island Borough Page 62 of 144 *Confirmation of the Mayoral Appointment to the Prince Willi... AGENDA ITEM #13.D.1. RCS -t AI C� Regional Citizens Advisory Council/"Citizens promoting environmentally site operaGOo of the Alyecka terminal and associated tankers" In Anchorage: 3709 Spenard Road/Suite 100/Anchorage,Alaska 99503/(907)277-7222/IAN 1907)277-4523 hi Valdez: P.O. Ow 3089/1311 South Meals/Suite 202/Valdez,Alaska 99686/19071 834-5000/FAX(907)835-5926 MEMBERS March 5, 2014 Sent via email and USPS mail Alaska sane crosne.r of Bud Cassidy c°"er" Kodiak Island Borough 710 Mill Bay Road "FePr'" Kodiak,AK 99615 Qurm t°ndl ..°„'°man Dear Mr.Cassidy: ch,ocn As,r, The Prince William Sound Regional Citizens'Advisory Council(PWSRCAC)is writing to advise carparna, F )' B you that Al Burch's term on our Board of Directors expires at the upcoming May 1-2, 2014, "of cnrao.n annual meeting in Valdez. ury or Hater The dedicated seat for the Kodiak Island Borough is its opportunity'to influence decisions having profound implications for oil transportation safety in Alaska,and for the state's oil oror v;o105 spill prevention and response capabilities. We greatly value your past participation. Kodiak Island Borough would best be served by a representative who: Cory at s,.ldov° - understands her/his community,its needs,concerns and perspectives; • has a rudimentary familiarity with oil transportation issues; Cay°r scare . has a home and work schedule flexible enough to allow travel; is committed to our mission of promoting environmentally safe operation of the en nt 0*ra Alyeska terminal and associated tankers;and • seeks opportunities to foster cooperative relationships with citizens,industry and Cay n whin- regulatory agencies. C A PWSRCAC director can expert to devote an average of 10 hours a month on PWSRCAC CM1mc9n Prot 5' business. The full Board conducts three 2-day meetings in January,Slay,and September. In w.n,„.ry or addition,annual budget and planning meetings are held,as well as special meetings and Tatra opportunities to participate in commit tees or work groups. PWSRCAC staff provides support to board members whenever possible. .n 8880 risn"mcn 0,3,4 Please notify us in writing,no later than April 15,2014,of your selected individual for the Kodiak Island Borough's next two-year term on the P595 I2CAC hoard. Ideally,this individual Kenai pears,m will then be expected to attend our Stay 1-2, 2014,meeting for confirmation. If AI Burch will a°'°"g" continue to be your representative,we ask that you still notify PWSRCAC in writing. rom5unard If you have further questions about the PWSRCAC or the responsibilities of its directors, srrough please don't hesitate to call. Thank you for your cooperation,and we look forward to the Kodiak Island Borough's continued valuable contribution. ✓ndnx 5/5595 Mayors A,.asiatian Sincerely, oa Spa!Rigs -rte"" rn."CSS,t, a{yGlhUY2i c°mu�an (J') ennifertiFleming 5,n Graham E,xecutive' .ssistant carpng an ..,«.wnram sand Al Burch wary Page 63 of 144 'Confirmation of the Mayoral Appointment to the Prince Willi... AGENDA ITEM #17.A.1. Architectural/Engineering Review Board Regular Meeting -January 28, 2014 @ 5:30 p.m. • Project's Building Conference Room A. Call to Order Chair Hacker called the meeting to order at 5:30 p.m. B. Roll Call Board members present were Gregg Hacker(GH), Scott Bonney(SB), Cliff Ford (CF)and Scott Amdt(SA). KIB staff present was Matt Gandel (MG)and Marilyn Ordal(MO). A QUORUM WAS ESTABLISHED. C. Approval of Agenda SA MOVED TO APPROVE AGENDA. MOTION PASSED UNANIMOUSLY. D. Approval of Minutes from 7/16/2013. SA MOVED TO APPROVE THE MINUTES FROM 7/16/2013. MOTION PASSED UNANIMOUSLY. E. Election of Officers. GH NOMINATED SCOTT ARNDT FOR CHAIRMAN VOTE—UNANIMOUSLY IN FAVOR,APPROVED SA NOMINATED GREGG HACKER FOR VICE CHAIRMAN VOTE—UNANIMOUSLY IN FAVOR, APPROVED. F. Review of upcoming Capital Projects MG gave an overview of current and upcoming projects planned for 2014. Discussion concerning which projects the board wants to review and the levels of progress and detail to be reviewed. G. Public Comments None. Page 1 of 2 Page 64 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. Architectural/Engineering Review Board Regular Meeting -January 28, 2014 @ 5:30 p.m. Project's Building Conference Room H. Staff Comments None. I. Board Comments CF-GLAD TO START BACK UP AGAIN. GH- ENCOURAGED GETTING THE 2 OPEN SEATS FILLED, IMPORTANCE OF R&R FOR KIB PROPERTIES. SA-NEED TO MEET MONTHLY TO GET CAUGHT UP, NEED TO FUND R&R PROJECTS. J. Adjournment GH MOTIONED FOR ADJOURNMENT. MOTION PASSED UNANIMOUSLY. MEETING ADJOURNED AT 6:30 P.M. Respectively submitted: Qu atr lqltrActi2 �tI1rvPt4 Marilyn Orda1, Projects Assistant Date _spry „ 2- - 201Y Scott Arndt, Chair Date Architectural/Engineering Review Board Page 2 of 2 Page 65 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. Architectural/Engineering Review Board R_egiilar IVIeeting -February 11, 2014 @ 5:30 p.m. Pject's Building Conference Room A:`dail,to,O ciii- N Chair Arndt called the meeting to order at 5:35 p.m. B. Roll Call Board members present were Gregg Hacker(GH), Scott Bonney(SB), Cliff Ford (CF)and Scott Arndt(SA). KIB staff present was Matt Gandel(MG)and Marilyn Ordal(MO) and Dave Conrad (DC).Tony Yorba from Jensen Yorba Lott was also present. A QUORUM WAS ESTABLISHED. C. Approval of Agenda GH MOVED TO APPROVE AGENDA. MOTION PASSED UNANIMOUSLY. 0. Approval of Minutes from 1128/2014. GH MOVED TO APPROVE THE MINUTES FROM 1/28/2014. MOTION PASSED UNANIMOUSLY. E. Review of Upcoming Capital Projects a. Kodiak Middle School Concrete Tony Yorba gave an overview of current design status of project. Discussion ensued about base bid and proposed alternates. Base bid to include the sidewalk repairs along Rezanof including the stairs. Sidewalk repair on Powell Street would be alternate#1. Repair of Powell Street retaining wall would be alternate#2, Repair of remaining vertical walls would be alternate#3. Repair of the rear concrete stair and playground drainage improvements would be alternate#4. Motion by GH: Recommend Base bid with 4 alternates as discussed above. Vote passed unanimously. b. Anton Larsen Dock Update given by Tony Yorba. Discussion about base bid for 60 foot heavy duty dock and alternate for additional 60 feet of heavy duty dock(120 feet total). There was extensive discussion regarding public hearings and public notification methods for this project. Page 1 of 2 Page 66 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. Architectural/Engineering Review Bo:rd RE El ED Regular Meeting—February 11, 2014 @ 5 c 0 •.m. Project's Building Conference Roo MAR 5 2014 c. Bayside Emergency Generator ALASKA ..‘1,111%1 \}o Update given by MG,will bring project back to board at 95°. •esign. d. School Emergency Generators Update by MG and Tony Yorba. Discussion ensued regarding North Star and the options for different sized generator(s), and request from PDC through JYL ranking those options. Motion by GH: Approval of PDC report as 35%design. Vote passed unanimously. F. Public Comments None. G. Staff Comments None. H. Board Comments GH—Glad to receive copies of contract change orders. CF—Expressed appreciation for receiving copies of contract change orders, . SB—Glad to receive information, good input on these projects. SA—Glad to be catching up. I. Adjournment GH MOTION FOR ADJOURNMENT. MOTION PASSED UNANIMOUSLY. MEETING ADJOURNED AT 7:25 P.M. Respectively submitted: la510011 Marilyn Ordal,Projects Assistant Date ra lfille-si ,2 -A5'.20/4/ Scott Arndt,Chair Date Architectural/Engineering Review Board Page 2 of 2 Page 67 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. +a7 Kodiak Island Local Emergency Planning Committee(LEPC) d°1-Ci`roi - Emergency Services Organization (ESO) k Q . ,. Quarterly Meeting • 41 November 7,2013 1:30 p.m.In the KIB Assembly Chambers WELCOME AND INTRODUCTIONS Chair Kamai welcomed everyone. Attendance LEPC Members Present: Others Present: Lt. Ray Ellis(Law Enforcement) Bud Cassidy(KID) Rome Kamai(Fire Fighting) Priscilla Johnson(Public Health) Darsha Spalenger(Health) Aimee Kniaziowski(City of Kodiak Manager) Tom Trosvig(Transportation) Thomas Logan(BSU Kodiak USCG) Neil Horn(Hospital,alt) Debra Marlar(City of Kodiak) Stacy Studebaker(Local Environmental) Bill Morrow(American Red Cross) Zachary Koehler(USCG Air Station) Martin Owen(City Harbormaster) Ann Ellingson(Community Health) Bob Pederson(KIB) Dale& Marie Rice(Womens'Bay FD/Women's Bay) Dr.Steve Smith(Providence/KI MC) Bob Tucker(KIB) Jocene Warnecke(PKICC) RECOGNITION OF VOTING MEMBERS A quorum was established. APPROVAL OF MINUTES Jack Maker MOVED to approve the September 25,2013 Regular Meeting Minutes. VOICE VOTE CARRIED UNANIMOUSLY APPROVAL OF AGENDA Stacy Studebaker MOVED to approve the November 7,2013 LEPC/ESO agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY PUBLIC COMMENT Debra Marlar,City of Kodiak,commented as the PIO for the Emergency Services Organization she wanted to let everyone know there's a free training opportunity January 8' and 9111 for anyone wanting additional training on the role of Public Information Officer. It would be useful for anyone in their position that needs to interface with the media. It's being presented by Jeremy Zydeck, Public Information Officer for the DHS&EM in Anchorage.There are a few spots open so let her know if you're interested. Dale Rice, Womens' Bay Fire Department stated he had concerns about the log storage on Sargent Creek Road in the event there's an earthquake shaking them out on the roadway and being able to get emergency vehicles in and out of Bells Flats. He's also been hearing concerns from the Bells Flats citizens about it.He doesn't think there's anything in the Emergency Plan to work with A I to get those cleared out and it could be a problem coming up. REPORTS OF SUB-COMMITTEES None. Page 1 of 6 Page 68 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. OLD BUSINESS a. Nomination and Election of LEPC Chair(Rome Kamai) Chair Kamai stated in the current adopted bylaws shows that the chair is an elected position for 3 years. Jack Maker nominated Rome Kamai for LEPC Chair. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY h. Nomination and Election of LEPC Vice-Chair(Rome Kamai) Chair Kamai said to be elected Vice Chair you have to be an LEPC member and submit a special application to be appointed by the State Emergency Response Commission which meets two to three times ayear. Jack Maker nominated Li Ray Ellis for Vice Chair, Lt. Ray Ellis respectfully declined. Jack Maker nominated Toin Trosvig as Vice Chair. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY c. Vacant LEPC Positions(Jack Maker) Jack Maker stated he will be advertising for the vacant positions to invite interested people to the next meeting in January. d. Incident Command System(ICS)Training (Jack Maker) Maker stated he sent an email to everyone on the LEPC list with links to the ICS 100, 200, 700, and.800 training for anyone interested that could be helpful with your LEPC position.Those are the online versions that take about I '' hours to'complete. It gives you a good sense of the Incident Command System. They may open up other training opportunities. Right now there's an ICS 300 class going on which is an advanced class. Next week is an ICS 400. There are opportunities to work into those positions that will open up other training we could possibly get you into and mve're'always looking for membership that would sit in certain positions within our Emergency Operations Center when that time comes. e. KIB Hazard Mitigation Plan revision/rewrite project update(.lack Maker) Maker stated Ken Genttel is currently working on revising the village annexes.Once we get those we'll be reviewing them, doing our staff fill-ins, working with the villages, and setting up a meeting for public input. They'll also be presented to the LEPC membership and all of Kodiak Island Borough for input. He forwarded LEPC/ESO the first appendices and the first two chapters for review and input. He'll try to forward 4 chapters a week for review and input. There will also be at least two public meetings seeking input On the Hazard Mitigation Plan before it moves forward for approval. There are borough fill-ins in those chapters sent to you that borough staff will take care of. f. Kodiak Area Emergency Operations Plan revision/rewrite project update(Jack Maker) Jack Maker stated the Risks& Rewards Management Group have provided milestones calendar have suggested we remove the Emergency Operations Center Manual-Section 3 of the current plan and make that a standalone manual. Maker's also reviewing anmanual that is a large document that he could probably get to you if your email will accept it,he forgets the municipality that it's from but it's 272 pages and ours is 500 plusand we are trying to make it more user friendly. We had a tabletop exercise and our current plan is difficult to navigate through unless you sit down to familiarize yourself with it.Online versions often times are friendlier but in this case ours isn't because we have no bookmarks or search engines.That input was forwarded on to our consultant to take into account.There will bea lot of review and revisions to get this through by March and after that we'll be forwarding it to the assembly for approval. NEW BUSINESS a. Fall Preparedness Conference briefing(Rome Kamai Sr Jack Maker) Page 2 of 6 Page 69 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. CHAIR KAMAI staled he, Jack Maker, and Paul Van Dyke attended the Fall Conference October 8th through the 10th. In the agenda packet is the itinerary of the trainings provided. CHAIR KAMAI sat in on the Tsunami Awareness course that was an expedited version versus the normal two — three day long version. Ery Petty is planning on bringing the Tsunami Awareness training to Kodiak and encouraged everyone to attend. b. October tabletop exercise/Alaska Shield 2014 update(Rome Kamai) CHAIR KAMAI stated the recent tabletop exercise was on October 21 y and was the City of Kodiak and the Kodiak Island Borough Incident Management Team training. The focus was on a distant tsunami warning coming to Kodiak. It was in preparation for Alaska Shield 2014 which more likely would be a not so distant tsunami coming to Kodiak or an earthquake event..The West Coast Alaska Warning Center's training links provided some scenario information on a particular earthquake that happened off the Oregon coast that allowed us to walk through what we would normally do in an event like this when the EOC is stood up. We went through the plan, KAMAI had a checklist of all the things they needed to cover and collectively they were able to think and talk through the plan about what they needed to do. It was a good exercise;we learned a lot,and a lot of objectives were met. We plan on doing more training before Alaska Shield 2014 in March 2014. c. PKMIC Mass Evacuation Exercise(Neil Horn) Neil Horn covered details about a mass evacuation exercise stating PKMIC intends to take part in just after the community exercise in April.There are a lot of details that need to be put into place.The participation in this exercise is just by the hospital and without external participation. Some members may want to volunteer to participate or we may want to do other community elements in terms of support of this exercise. Alaska Shield 2014, the Alaska part is a culmination of a Federal wide capstone exercise that the entire fifty states are focused on what's going on in Alaska for Alaska Shield and we'll have the weight of the Federal Government support coming into Alaska within the Anchorage area March 28th—April (".After the start of the earthquake and tsunami exercise on March 27th & 28th 2014 the State EOC will be requesting through the exercise play Federal response and support to come into the Anchorage area, specifically to JBEAR to establish an enormous medical facility. The purpose is within the State and Emergency Plans,there is a plan that if we were to have a major earthquake or tsunami disaster in Alaska we would get a lot of Federal military aircraft coming in to support and evacuate as many patients/victims as possible. On March 28th there will be a call by the State EOC through to the Federal Government requesting that support and over the weekend of March 29th and 30th there will be established a JBEAR Alaska medical station which is a deployable 250 bed facility.Also coming in will be approximately 3 C 17 transport aircraft,a number of C 130's and at JBEAR in Anchorage will be established a DASF(Deployable Aero Medical Staging Facility).There are a lot of Federal assets coming in from all over the lower 48 to support a massive evacuation from Alaska State. All the medical facilities within Alaska have been requested to provide 30-35 patients to get on n C130 on the March 3 V or April V to fly into JBEAR for processing through DASF as though they were being evacuated. The Coast Guard will provide us a C130. We need to track patients; when patients leave our hospital they get through to JBEAR then they will notionally be flown to the lower 48,can we then see through the electronics that they've arrived at the VA Center in the Idaho? When that C17 notionally arrives in Idaho there will be another 35 patients in Idaho that traverse out to the various medical centers with their bags and will be one of our patients. It's a huge exercise and undertaking,and a once in a lifetime opportunity to have these amounts of assets available to us. Don Pate will be looking for volunteers. In real time they would go to Air Station Kodiak and would sit there at the staging facility with some AMS members keeping them stable until the aircraft arrives. It's giving an overview of what we're doing notionally and putting out those questions of as a community do we want to do more.There is no additional funding for it and PKM IC is volunteering. Marty Owen asked what kind of people will benefit from being a volunteer to be medevac'd. Horn stated those from the hospital side will understand what's happening to that patient when we send them out and how the patient tracking works. Anyone involved in the Hospital ICC and REOC, and the system we would request mcdevac through the Borough EOC then it goes pp to State for getting people off Page 3 of 6 Page 70 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. island. This process is in place to decompress the hospital to get the acute, elderly,and vulnerable people that we need in a major emergency that we need to get off island because there's better support for them in Anchorage or the lower 48. Anyone involved in caregiving or any of the Command System would benefit from the seeing the process through.Horn slated if there's any formal warning of an earthquake or tsunami that's coming there's a State Plan in place to bring 3 C 130's to Kodiak to get people out before something hits.The assumption is that the airport is still there.The timings for these elements will be on March 31"or April I" coining to the hospital about 11 a.m. to get mulaged and then moved to Anchorage and back. Everyone will be back here by 8 p.m. that day. It will be a flight out of Kodiak and once on the ground in Anchorage be processed which takes about 2 hours then on a C130 hack to Kodiak. d. Elected Official Member(Jack Maker) Maker stated our new Mayor Friend is interested in titling the position. Maker feels we need to solicit for an elected official from the city and will be requesting the City Clerk put it as an agenda item for their work session unless they have a volunteer. e. Alternate Members(Jack Maker) Maker stated all current members on the LEPC make an effort to find an alternate member and provide him a name and he'll see they get an application for the State Emergency Response Commission. f. Status of Applications(Jack Maker) Maker stated he checked with the Department of Homeland Security and Emergency Services and the State Emergency Response Commission and couldn't get any information on the status of our applications. We are supposed to re-apply every three years so he intends to send everyone a new application, and then submit them to the State Emergency Response Commission. g. Use of LEPC funds to print Kodiak Area Emergency Preparedness Guides(Rome Kamni) CHAIR KAMAI stated hopefully most of you have seen or have one.They're printed or electronically on the LEPC thumb drives that are in Spanish, Tagalog, and English that also includes the Kodiak Area Emergency Plans that not only includes the road system but the villages and other communities around Kodiak. It basically covers the all the risks that we have in Kodiak;earthquakes, tsunamis, volcanos, ash fall, landslides, hazardous chemical releases, petroleum spills, pandemic influenza, general disaster tips, fire safety tips, first aid, disaster survival kit recommendations, and an emergency phone list. This is a wealth of information. We've ran out and need about five-hundred more copies printed. The grant allows us to spend so much for outreach so we will be OK. Maker said he wants to get five hundred copies for now and then put the link to the Emergency Preparedness Guide in an entail to everyone for review so we can get input for updating if need be. Once there's on updated version completed we can make more copies. He'll add that to the next agenda. Marty Owen MOVED to print 500 more Emergency Preparedness Guides. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY h. Preparedness Booth at Crab Festival 2014(Jack Maker) Maker said he's reserved(not confirmed yet)the Alaska Earthquake Simulator that the DHS& EM has. It's an impressive unit that really rock's and rolls when you're sitting in it. It would be an exceptional tool to have to raise awareness in regards to emergency preparedness. He wants to set up a group Emergency Awareness tent and invite the Police, Fire Chief, Bayside Fire Chief. Womens Bay Fire Department that will be on opportunity to recruit volunteers and officers as well as have a preparedness kit there.ADEC has expressed interest in coming over and wants to have a space and join us in regards to things such as oil tank inspections and awareness. They want to raise awareness of other environmental issues also. Maker believes under outreach we'll be able to use LEPC funds to share or pay for all expenses related to that. Well need a vote of the membership as to whether or not we'll expend those funds.The DHS has not given him a positive answer because they're trying to work out a deal with Alaska Marine Highway to foot the bill for transporting it. He stated it will be an excellent time to bring awareness to the community. Page 4 of 6 Page 71 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. Marty Owen MOVED to expend the LEPC funds to transport the earthquake cabin from Anchorage to Kodiak for the 2014 Crab Festival. Maker felt it should be put as an agenda item on the next meeting agenda. Stacy Studebaker asked how big is it and is it appropriate for a Crab Fest booth? Maker said it's an outdoor piece of equipment the size of a twenty-five foot car trailer and approximately a little smaller than a connex box that basically rocks and rolls on the trailer. He sees it as outside the tent area as you enter onto the spit.He'll send the video out. CHAIR KAMAI noted that City Manager and Emergency Services Director Aimee Kniaziowski just arrived. MOTION WAS WITHDRAWN FUTURE BUSINESS FOR DISCUSSION a. Other items of interest for the good of the order(Open Reports) Bill Morrow, American Red Cross of Alaska stated we're looking at doing some training here November 19th—21'.On the evening of the 19th it will be held at the Seventh Day Adventist Church we're going to do a Disaster Services Overview and the community is invited; it's free and in their downstairs chambers. We'll be doing a shelter fundamentals class for the school district on the 20th but there's room for a class if folks would acknowledge that they'd like to have an extra class on that Wednesday evening.On Thursday evening he's offering another class for the public on fundamentals of sheltering with the objective of getting shelter teams for the entire borough. We are willing to do that training as many times as we have to to get as many people trained as we can in order to sustain shelters within the entire borough. The office telephone number goes directly to his cell phone and has been very successful so far. Before he leaves this evening he'll be handing his cell phone over to one of our Kodiak volunteers and will have a two person Disaster Action Team on the ground in Kodiak. There is someone at the office doing Health & Safety classes now a couple of time a week. Any phone calls that come to the office you will get a live voice on the other end and he can direct it where it needs to go so if anyone wants to call for classes or anything you may call 486-4040. In the near future,they are looking at having the office open at least a couple of days a week and hopefully right after Alaska Shield they'll look at four to five days a week. Morrow plans on coming to Kodiak once or twice a month to continue service in Kodiak.They have a partnership with the Seventh Day Adventist Church and he's working on one with the Salvation Anny to take care of the community. PUBLIC COMMENT Stacy Studebaker stated she realized the Kodiak Area Preparedness Guides were printed prior to Fukishima and the nuclear accident, earthquake, and tsunami and after that accident there were a lot of questions of how far that radiation went,any way to predict where it went,and how concerned should we be. Should we do anything to prepare for a future accident? We're all on the Pacific Rim and what happens in one place has to affect somewhere else. Is there any talk in Alaska about that within the sphere of the Emergency Planning Service Districts or the organizations? CHAIR KAMAI stated in the last Bi-Annual Emergency Conference he attended in October that wasn't mentioned. He does know when that situation happened the State Emergency Coordination Center was fully aware of that potential doing what they could do behind the scenes to monitor. We had certain parts of the ADEC doing some spot monitoring here and there; it never made it to the Emergency Services Organization as a potential threat to Kodiak. We were aware of it trying to get as much information as we can but it wasn't presented as a serious threat nor were we put on warning by the State Emergency Coordination Center who we would have depended on to let us know if things were coming to Alaska, particularly our locale if not others. CHAIR KAMAI said there's a link through ADEC to look at those monitoring's taking place and they would indicate if you were in a hazard zone but he doesn't think we ever reached that. The City Fire Page 5 of 6 Page 72 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. Department has radiation monitors and they were doing spot sampling measuring against background and then taking a reading but nothing indicated that we were above background at the time. Our alarms didn't go off locally. Marie Rice stated she's on the Soil & Water Conservation Board and they do have ongoing active mercury monitoring at the fairgrounds. NEXT MEETING a. January 9,2014 b. Date and location are pending for the next Local Emergency Planning Committee Association (LEPCA)/State Emergency Response Commission(SERC)Meetings c. Next Division of Homeland Security& Emergency Management(DHS&EM) Bi-annual Preparedness Conference—April 8-1 1,2014 in Anchorage ADJOURNMENT Stacy Studebaker MOVED to adjourn VOICE VOTE ON MOTION CARRIED UNANIMOUSLY CHAIR KAMAI adjourned the meeting at 2:35 p.m. KODIAK ISLAND BOROUGH LOCAL EMERGENCY PLANNING COMMITTEE By Rome Kamai APPROVED:January 30,2014 Page 6 of 6 Page 73 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. Personnel Advisory Board Minutes Regular Meeting August 7, 2013 The Personnel Advisory Board regular meeting of August 7, 2013 was called to order by PAB Vice-Chair Curt Law at 5:47 p.m. in the Kodiak Island Borough Conference Room. ROLL CALL Board Members Present Board Members Absent Lindsey Howell Lynn Bash Curt Law Brenda Zawacki Perry Page Board members Bash and Zawacki were excused due to illness. A quorum was established. Staff Present Bud Cassidy, Borough Manager Lauri Whiddon, HR Officer/Executive Assistant Karl Short, Finance Director Others Present Marilyn Ordal Jeff Johnson Alan Torres Dora Cross Joe Levesque Bill Roberts Sharon Blakeslee Bob Pederson Woody Koning ACCEPTANCE OF AGENDA The agenda was approved as submitted. APPROVAL OF MINUTES The minutes of the May 15, 2013 meeting were approved as submitted. WELCOME OF BOARD MEMBERS AND GUESTS Vice-Chair Curl Law welcomed board members and guests. CITIZENS' COMMENTS (Limited to 3 minutes) Marilyn Ordal commented on the proposed Salary Schedule, Class Titles and Pay Ranges. She pointed out that with the new salary schedule, the probationary increase is a 2.5% step increase from Step A to Step B, and that could be confusing because the Borough doesn't always hire at a Step A. She also commented that some employees receive longevity pay at 5%, 10%, and 15% on top of their base pay, and that it would be difficult to decipher the pay with the new Salary Schedule and to show the auditors. She added that the new job Personnel Advisory Board Page I of Angus'7.2013 Page 74 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. classification titles are confusing because there are many positions with the same classification title, but with different DBM ratings. Sharon Blakeslee thanked the Board members for serving, and commented on the need to meet more regularly, and the need to have a process in place to correct inequities in the system. She also commented on the proposed new Class Titles, wondering why they have difference pay ranges, and how we propose to avoid confusion. Alan Torres commented that the Board should hear public comments before voting, and he commented about the new ratings to the Baler II and Baler Supervisor positions. Dora Cross concurred with the comments made by Ms. Ordal and Ms. Blakeslee. She also encouraged education for the employees on the purpose of the Personnel Advisory Board, stating that in talking to other employees about the PAB meeting, some feel that this is a meeting for non-union employees and that the works of the Board do not affect union employees-that their involvement in the meeting would not be of benefit to them. ITEMS OF BUSINESS Curt Law stated that at the last PAB meeting, the Board moved to adopt Resolution No FY2013-01 urging the Assembly to accept the Fox Lawson and Associates report on the classification and compensation study conducted for the Kodiak Island Borough. He stated that the Assembly has accepted the study and has included the funding in the FY2014 Budget. He added that under the KIB Personnel Manual, the Board reviews proposed changes to the manual. Page moved to adopt Resolution No. FY2014-01. Discussion followed by members of the public and the Board. Law said that he had concerns that appear to be concems echoed by the employees in attendance at the meeting. He asked who was involved with updating the Salary Schedule, Class Titles and Pay Ranges. Manager Cassidy responded that the classification titles and pay ranges were based on the recommendations by Fox Lawson as a result of their study utilizing the DBM method of salary range placement. Discussion followed about the broad description of the new class specifications (job descriptions), which are "industry standard". Law asked what staff's comments are with regard to the employee comments about payroll and longevity. Manager Cassidy responded that understands the need for payroll to have a form that assists in calculating the pay for an employee who has longevity pay over his/her base pay, and discussion followed on what we could do to accommodate that and ensure that we are in compliance with our auditors. There was discussion about the first step increase on the new scale being 2.5% and the other step increases being 3.5%, and an explanation of the mathematical challenge presented by the new Salary Schedule. Law suggested that due to apparent confusion by staff about the study, staff should meet with employees to go over any questions that they may have about the new items from the Fox Lawson study and then come back before the PAB. Manager Cassidy concurred with the Personnel Advisory Hoard Page 2 or4 August 7.2013 Page 75 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. recommendation, and will schedule meetings to respond to any questions. The Board concurred and said they would be available to meet at a later date to vote on a recommendation. Discussion followed and Law suggested that the next meeting be postponed for a month to allow management time to brief staff. PAGE moved to amend the motion to postpone discussion on Resolution FY2014-01 to August 28, 2013. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY a) Citizens' Comments Sharon Blakeslee said she appreciated the Board listening to concerns, but said that what she didn't hear from the Board was what they might have concerns with that they needed clarification on, adding that it would be a shame to come back again in August and not have all of the information that the Board needs to make a recommendation. She agreed that overall this is a good system. Alan Torres commented on the observation that there is a lot of confusion among staff, clarifying that there were just a few specific items that needed to be looked at and tweaked, and that overall he really likes the new system. He echoed an earlier comment about change, stating that you are never going to have everyone in complete agreement. Woody Koning agreed and stated that he really likes the new system and that it will allow management to manage in a fair and measurable way. He also agreed that the couple of items that were brought up at this meeting should be looked at and can be easily fixed. He thanked the Board for taking on this project. Dora Cross thanked the Board for meeting, listening, and taking comments under advisement, adding that once the process is tweaked, it will all be for the better. Karl Short commented that Kenai Peninsula Borough did the same study and is adopting it for the non-union members, but will have to wait a year before possibly adopting it for the union members due to the fact that they had just finished their negotiations for the year. He also mentioned that Unalaska is taking a little more time, because they have four separate unions. He added that the Borough has already begun negotiations and the union is considering if it is something they will adopt or if they will wait for next negotiating period. b) Manager Manager Cassidy said that he had a staff report that was part of the agenda packet and was to be a part of tonight's presentation, but will make it part of the next meeting. He added that the board has agreed to meet on a quarterly basis and every effort will be made to do so. Lindsey Howell added and Manager Cassidy agreed that special meetings can be scheduled in addition to quarterly meetings. Personnel Advisory Hoard Page 3 of 4 August 7.3013 Page 76 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. c) Board Members' Comments Lindsey Howell said that as a Board member, the documents contained in a packet may appear to be straightforward, however, without being an employee and knowing all of the details, input from employees is appreciated to help the board make informed decisions. Perry Page said that he agreed with comments made by Alan Torres and Woody Koning, and feels that this new process is an improvement over the outdated one currently in place, adding that he is for the new process with the exception of ironing out a couple of differences which have been brought forward tonight. He referenced Alan's comment about voting without citizen's comment and said that Jeff Johnson was present at the last meeting and did speak. Curt Law said that we are all getting closer to what we are looking for, but the most important thing is that everyone is aware of the process and that questions are answered. He encouraged the need to attend the meetings if there are additional comments or questions. He added that board members are not paid, but are volunteers and rely on the materials that are provided by staff, and take the business of serving on the board seriously. He added that he thinks we are on the right track. ADJOURNMENT a) Next Meeting Curt Law stated that the next meeting of the board is scheduled for August 28, 2013 and members will be contacted in advance to check on their availability. b) Adjournment The meeting was adjourned at 6:32 p.m. ectfully submitted: uri Whiddon, Secretary Cucc.atia s c3i5/ `L / Da a Approved Personnel Advisory Board Page 4 of 4 Augusi 7.2013 Page 77 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. KODIAK ISLAND BOROUGH PARKS&RECREATION COMMITTEE PUBLIC MEETING INTRODUCTION OF JACK&LEE LAKESTRAIL MANAGEMENT OBJECTIVES MINUTES October 22,2013 7 p.m.in the KIB Assembly Chambers CALL TO ORDER CHAIR SALTONSTALL called to order the Parks & Recreation meeting at 7 p.m. in the Borough Assembly Chambers. ROLL CALL Committee members present were Pam Foreman,Jeff Huntley, Patrick Saltonstall, Rick Lindholm, Michael Marion, Helm Johnson, and Michael Scalzo. Absent was John Neff. Ex-officio member present was Alan Schmitt.Absent ex-officio members were Aaron Griffin,and Steve Doerksen. Community Development Department staff present was Bob Pederson and Sheila Smith. APPROVAL OF AGENDA COMMITTEE MEMBER FOREMAN requested to add Trails Summit to New Business C. COMMITTEE MEMBER HUNTLEY MOVED to approve the agenda as amended. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF MINUTES No minutes AUDIENCE COMMENTS AND APPEARANCE REQUESTS None OLD BUSINESS A) Introduction of Jack&Lee Lakes Trail Management Objectives CHAIR SALTONSTALL went to the podium to allow him to show the public the trail maps that TMO's were done for and the reasoning behind the Trail Management Objectives.He also explained that by having these TMO's it will allow them to apply for grants,and also the different ownerships of different sections of trails.He talked about maintenance,bridges,signage,and hardening of trails. In response to COMMITTEE MEMBER FOREMAN questions regarding the memo's in the Schroeder emails and wants to make sure that these are read and addressed,Schroeder said he just forwarded them but his name is on the top. COMMITTEE MEMBER FOREMAN asked for clarification and wanted to make sure all the comments were addressed in the TMO's or that we have plans to address these issues, CHAIR SALTONSTALL replied we're going to discuss all the comments at the next meeting as a whole and come up with an overall statement to the borough like how we came up with Beaver Lake Loop and enforcement ideas for Russian Ridge. In response to COMMITTEE MEMBER FOREMAN'S concern is what we were talking about before the meeting is that we had started talking about what we were going to do about the trucks and talking about blocking off that roadway but if we are indeed going to have the meeting in November we don't have another meeting to discuss this stuff, CHAIR SALTONSTALL said we are probably P&R Intro to lack Lee Lakes Minutes Page I of 8 October 22,2013 Page 78 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. going to have to wait on the Trail Summit and maybe have it in December. Public Comments were opened.Comments were given by: Andy Schroeder,Island Trails Network,congratulated the committee for another big step for TMO's because'theyare important and his question was what steps have been taken or what steps will be taken to secure access to State lands through Ouzinkie lands. He wants to ensure that access is granted. During discussion CHAIR SALTONSTALL said we have it in the TMO and that's what we will be discussing.We can recognize it as trails that we all like to use,COMMITTEE.MEMBER MARION said there was talk about putting up boulders to block it and the assembly has pulled back from that but there are other ideas talked about at previous meetings that need to be addressed;we need to take that and the access through the native.lands to give a presentation,a collective written statement to the Planning and Zoning which would go to the Assembly asking for access through the native lands and also talk about the different alternatives that could alleviate damage from recurring again at the Jack & Lee Lakes hut it all comes together and need to put our arms around what we have learned, what are we going to do, and make that presentation as a collective summary.CHAIR SALTONSTALL feels it needs to be done before the Trail Summit and to include addressing the Ouzinkie and Leisnoi land as something that should be pursued. COMMITTEE MEMBER MARION suggested holding the Trail Summit at the usual time and use that for additional time for public comment for the access:and how we mitigate problems from trucks from other damage.After the Trail Summit we could do the summary because wealso.talked about taking one funding item from each area and generate a funding request for a project which would facilitate what the community thought CHAIR SALTONSTALL requested Jack&Lee Lakes,be put on the Trail Summit agenda and present our TMO's as a packet and get input for our summary statement after the meeting. NEW BUSINESS A) Upcoming Trail Management Objectives Chosen CHAIR SALTONSTALL stated the area that was chosen and basically it's from Pillar Mountain by the windmills through Swampy Acres and it Includes the top of Old Woman's Mountain and he showed •the public on the map.Van Dyke'willbe taking the place of Daurio and he'll be using the data that exists on these trails and coming up.with TMO's;we'll be getting public input from various users of how the area is being used and what they see as problems.We can then use our own knowledge and input to craft the TMO's.At the next meeting Van Dyke will have maps similar to these maps shown tonight showing who owns various sections of land,what known trails are there,and also what the zoning is for each area,current laws,and if there are any 175 easements. B) Grants&Other Funding Options CHAIR SALTONSTALL stated the funding is where the rubber meets the road.At the last assembly work session or regular meeting he presented some of our first TMO's,the Beaver Lake Loop and he felt the Assembly liked the idea but how do we see these things funded. He's very interested in public comments on funding ideas. In response to COMMITTEE MEMBER FOREMAN'S inquiry aren't we right in the timeframe for ORTAB grants,right,CHAIR SALTONSTALL stated he thinks we missed it,posting was due October 1S„.COMMITTEE MEMBER FOREMAN stated so we missed it this year. Andy Schroeder stated there's a deadline for public posting of October 15th and the deadline for the grant submission is November 15th. P&R Intro to lack Lee Lakes Minutes Page 2 of 8 October 22,2013 Page 79of144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. In response to COMMITTEE MEMBER FOREMAN'S inquiry to staff of the borough hired a grant writer,correct, Pederson stated the borough has an employee In the Manager's Office that among other duties is grant writing.COMMITTEE.MEMBER FOREMAN asked how do we go about, do we go through the Assembly,do we go through Planning&Zoning, how do we go about making sure this particular grant cycle gets on that person's radar for ORTAB,Pederson replied the appropriate way to do that would be for Parks&Rec,if that's the recommendation of the committee as a whole, to pass it on.to P&Z and then P&Z if they communicate that through to the Manager and Assembly. That's up to the Manager's Office if the employee has time for that. COMMITTEE MEMBER FOREMAN MOVED that we recommend for future CIP Projects that come out of Parks&Rec relating to trails that the borough staff look at and apply for ORTAB Grants in the fall,so in this case it would be in the fall or October of 2014. COMMITTEE MEMBER FOREMAN stated the reason she made it so generic is because she thinks it's up to the committee to remember as we are doing the CIP List,etc.that this grant is coming up but. we somehow need to put it officially on the radar.We should be applying for these grants every year because Kodiak gets squat for ORTAB Grants and the people that sit on the ORTAB Board are always looking for something to happen in Kodiak, it would be an easy win that we just need to make the effort to apply. CHAIR SALTONSTALL said when talking with the Assembly there was some discussion how the CIP List shouldn't be for playgrounds or trails;they felt it should be more for big ticket items. Consensus on the motion of getting this formalized; it's something as we get done with the TMO's we do our summarization of the outcome and right then and there we should address the grant writing for whatever projects we want and not just wait to meet the deadline. VOICE VOTE ON CARRIED UNANIMOUSLY ORTAB Discussed above. Public Comments were taken by: Andy Schroeder stated he had a request pertaining to ORTAB on behalf of Island Trails Network. We have never received a grant from ORTAB either in our six years and put together our first application in 2011 and before they made project selections the program was defunded.We had written letters to'D.C..trying to get RTP or ORTAB,the Recreational Trails Program,which is money from the gas tax for both motorized and non-motorized trails refunded; it has now been refunded and now we are now in a grant cycle.It's an inconvenient time for us because Island Trails Network does a lot of field work in the summer and this is the fall and we rarely see it coming.We did see it this year and looked at the Parks&Rec's and the borough's progress on the Trails Plan and now there's some real meat on the bones with the Russian Ridge TMO's finished and with jack & Lee Lakes next.Island Trails Network tries to see ourselves as an organization that's going to try to help the borough meet,its goals for the trails system and to try to carry out the Trails Plan; we aren't decision makers,we are worker bees.and now in the Trails Plan we have a road map.We have put together a draft grant application and we're asking for your support for a letter of support to start a signage project.We looked at the outcomes and recommendations of the Trails Plan;probably#1 is what you're doing right now, TMO's.Signage is right up there; bath navigational and educational signage does a number of things. It makes the trail experience better for newcomers or people just discovering a new trail;there are 368 miles of trail and it's easy to get lost even if you are.seasoned. They also raise the visibility of trails to non-trail users because they are more physical, palpable thing.Trails often times are in legal obscurity because they don't make the plat or as-built survey. Development and urbanization happens and the trails go away.We'd like to see the trails stay and P&R Intro to lack Lee Lakes Minutes Page 3 of 8 October 22,2013 Page 80 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. we think your group would also so we thought maybe it's time for.signage; maybe Phase 1 of what may become a longer term -signage project. He found a lot of references in the Trails Plan; everything from the executive summary to the direct objectives For health and safety; there's an objective to decrease the likelihood of visitor's and resident's getting lost by providing adequate marking along popular routes and signage at junctions of other trails.-Another purpose of signage is to prevent accidental trespass,which is why private land owner's including'native corporations are likely to want to restrict access because accidental trespass is a liability concern. Island Trails Network is asking for in this grant is a little bit of hardware to generate-our,,own signs locally using local native materials using Sitka Spruce on the local economy and work with all jurisdictions; public,private,native corporations,city,borough,State,and Federal to create a uniform system of signage._Also out of the trails plan is"a uniform system of signage",something that could be basic; wood, letters etched into wood but there are so many trails and such a need for this we think it could be-done efficiently and locally in a way that would make the trail system seem like a whole rather than all these jurisdictions that we deal with.We'd like to integrate this with a pilot of 5.test cases or areas; someare borough,some are city,some private.The borough ones we request your support and to tell us what kind of signs you want; we think the borough is a beneficiary of this grant is Russian Ridge and if you think it's time also Jack&Lee Lakes.We could start with Russian Ridge where you already have adopted TMO's and signage is a part of those delineating the boundary' between city and borough, navigational signage pointing to the differenttrailheads and raising the visibility of Russian Ridge so it may be there forever and perhaps more improvements later. The other test areas we are working with are Near Island trails working with the city; Termination Point, we have conversations with Leisnoi about partnering up on signage there; Antone Larsen Bay trail with Ouzinkie Native Corporation,and then again the ones we are asking the borough about are Russian Ridge and Jack & Lee Lakes. Grant money will be spent on the hardware which is a computerized wood router and a table with the 3 dimensional router etches the sign.They are quick and efficient and fairly cheapnow,staff time to train us On that and be able to make the signs,and then we'll use volunteer labor to basically install the signs.There is a lot of cooperation with each landowner on each of these pilot projects that needs to be done.if we can get a letter of support from the borough within the next three weeks before November 15th it will strengthen our case to bring this to the community and we hope you think it is a.good thing for the Trail System.Schroeder gave his materials to Smith to go into the record. In response to COMMITTEE MEMBER FOREMAN'S inquiry you are talking about getting a standard sign that will look the same whether it's a city trail or-borough trail, native corporation trail,etc. and she thinks it will be a wonderful thing if we can get all parties to agree for Kodiak to have standard signs on all trails but do you envision these signs to incorporate any kind of land ownership notice, Schroeder stated we'd like to pilot these projects in cooperation with each landowner so there's a capital Inquisition of the sign making material and then a demonstration project, we figured four or five is appropriate; one with borough, one with native corporations which we.already have existing relationships with native corporations. They-have documents in place equivalent to TMO's but maybe not as detailed but they have.policies in place for how they want to Manage their lands..We work with them to see where the overlap is,what message we both believe in that we both want to convey, and then a design specification for the sign and then the sign goes up.Sometimes there may be a lot of overlap and sometimes not depending on what their land management policy is, but a sign that says this is a public trail across private lands, contact Ouzinkie Native Corporation for land access off the trail would be appropriate and we'd work with them to engage in-with all those entities,specifically we're asking for two levels of borough support; #lwe're asking for what kind of signs do you want on the trails that the borough is managing and #2 do you have a vote of confidence for Island Trails Network as an entity that can work with those other organizations to make the right decisions,to make the right sign,and to put them in the right P&R Intro to Jack Lee Lakes Minutes Page 4 of 8 October 22,2013 Page 81 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. place. In response to CHAIR SALTONSTALL'S question of would this hurt our applications for other things for ORTAB Grants,COMMITTEE MEMBER FOREMAN responded it was her impression with the ORTAB Grants and the people she's.known who've been on that committee in the past is the more cooperative packages you can put together,the more opportunity you have to get a grant,so to her if the can show ORTAB that Kodiak is a community working on multiple projects all the better.She thinks it will enhance things. COMMITTEE MEMBER FOREMAN stated she's not sure how to proceed on something like this.We can't speak to anything other than the trails that we've worked on and to answer Pedersen's question, FOREMAN thinks as we did the TMO's for Russian Ridge and for Jack&Lee Lakes when there were areas that we were concerned about;the land ownership and we needed to establish an easement,when we talked about signage in there also we talked about the we needed to talk to the land owner's before any of that happened.What would this look like if we decide as a group that we do want to support this application, we would have to make a recommendation to Planning & Zoning that we think this is a good idea to have a letter of support and she requested Ex-officio Alan Schmitt's thoughts oh this, we'd like to do a letter of support for this project and she assumed it would need the Assembly's blessing also. Pederson said he heard a timeframe of three weeks mentioned and that put's you right in the middle of AML and no one will be here that week. Ex-officio Alan Schmitt stated he's not aware of it being done before but he suggested to expedite the process that you put together the letter and get it to P&Z for a yea or nay. Pederson said he'll let Cassidy know it will be coming to see if we can get something on the Assembly.If you are going to do a letter and a pilot project maybe the best place to do a pilot project would be a trail system for signage where you have clear 17b easements if there's any portion of it on native land so you have something documented that's clear and legal and branch out from there. COMMITTEE MEMBER FOREMAN,asked if there are 17b easements on either Jack&Lee Lakes or Russian Ridge,Schroeder said there are none. Schroeder said we thought 17b easements would be a good demonstration and test case so the Antone/Sheratine Trail Is a 17b easement on Ouzinkie lands so we would like to use that one as one of our selected sites and we're going to work with Ouzinkie to try to sign that one. CHAIR SALTONSTALL likes the idea of a grant that makes signage possible on all of our trails,which will save the borough a lot of money in the future so we should be in support of this grant. Ex-officio Alan Schmitt stated Schroeder is willing to help draft the letter. In response to COMMITTEE MEMBER FOREMAN'S question to Ex-officio Alan Schmitt,did the P&Z, Schmitt said they came to P&Z and we passed them on but he's not sure if they made it to the Assembly. Committee consensus on the letter of support. COMMITTEE.MEMBER MARION MOVED to authorize the Parks&Rec Chairman to write and sign a letter of support for-trails signage grants application that would be written by the Island Trails Network and submit that letter to the Planning&Zoning Commission for further approval. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Annual KM Budget Process CHAIR SALTONSTALL said we will go into another way of getting these TMO's and etcetera funded P&R Intro to Jack Lee Lakes Minutes Page S of 8 October 22,2013 Page 82 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. which is through the annual KIB budget process.He thinks he mis-portrayed the Assembly when he was at that meeting.What they were saying was if tax payers don't want it if we aren't funding it ourselves the Capital Improvement Projects should be for big ticket things so we need to be aware of this as we move forward, During discussion COMMITTEE MEMBER FOREMAN said her take on this after eight or 10 years is there is not a willingness to put Parks &Rec items in the budget so if that's the case and that's a change in thinking for the Assembly that's good but it's going to be on the committee to push those projects forward and say you need a playground in Chiniak or you need$60,000 for a piece of equipment wherever.We've always depended on these projects that's happening out of OP so if there's a climate change just keep in mind the committee will really have to push the Assembly to make sure those things end up in the budget. She would also push to say there needs to be an increase in the Parks&Rec budget anyway. CHAIR SALTONSTALL should we just pick the best thing from every area that we do to put on the CIP List like we all liked Beaver Lake Loop,purchase easement,bridges,or do we wait until after we do a few areas to pick the best Items. During discussion COMMITTEE MEMBER MARION stated he's thought our CIP Lists were always a watered down list since he's been on the committee for almost 2 years now. He's always been uncomfortable with having a list of 8 or 10 items because it doesn't seem like we as a committee have made a statement saying what we really think needs to be done for Parks&.Rec.We've always just generated a list and it hasn't been a heavy focus and a push.He agrees with what COMMITTEE MEMBER..FOREMAN said about putting one item on the list and saying this is Parks&Rec's opinion and obviously we have to have a few meetings to come to consensus but for us to come forward and say this is what we think needs to he done this year. CHAIR SALTONSTALL said we can try to get one from every area or narrow it down. COMMITTEE MEMBER FOREMAN brought to Pederson's attention that Parks & Rec is always behind the eight ball when it comes to the budgeting process,Parks&Rec gets put behind the P&Z schedule and then we don't have time to think about making.the CIP List.As staff,if you can help us to stay on top of that budget calendar and CIP.calendar it would be a huge help. COMMITTEE MEMBER MARION is right if we are going to narrow or focus it's going to take a while to come to consensus on what that should be. Pederson said at the last P&Z meeting it was brought up why Parks & Rec are advisory to P&Z, shouldn't they be advisory to the Assembly?The context of the conversation was about the CIP List. It was started late this year and you had some recommendations at the Assembly that was different than what came out of your meeting and was awkward. Would it be better if you made your recommendations directly to the Assembly? During discussion COMMITTEE MEMBER MARION said when he came on board was surprised that some of the stuff we were sending to P&Z seemed like it wasn't something that P&Z really needed to weigh in on but he figured,that was how the government structure was set. If it is something that is purely Parks&Rec he thinks it should go to the Assembly and let them weigh in. This item is to be placed on the next meeting agenda as well as the P&Z agenda for discussion. During discussion Ex-officio Alan Schmitt suggested the chair talk one on one to the new borough mayor to get his thoughts on what to do and how to approach it. TRAIL SUMMIT CHAIR SALTONSTALL said that COMMITTEE MEMBER MARION'S idea of having the Trail Summit at the next meeting and we'll try to write the summary for the jack&Lee Lakes summary after the P&R Intro to lack Lee Lakes Minutes Page 6 of 8 October 22,2013 Page 83 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. meeting so we can Incorporate the last comments. During discussion there was consensus to move the Trail Summit to November 12th. CHAIR SALTONSTALL, COMMITTEE MEMBER FOREMAN, COMMITTEE MEMBER MARION, COMMITTEE MEMBER SCALZO said they can all be here for it.They requested maps from Van Dyke for the Trail Summit. Pederson said he won't be available for the 12th but staff will be there. CHAIR SALTONSTALL stated he'll work on the agenda with Smith. COMMITTEE MEMBER FOREMAN MOVED to hold the next Trail Summit on November 12, 2013 with the place to be determined. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY CHAIR SALTONSTALL said we'll have the discussion of TMO's again,take comments on lack&Lee Lakes,and then present and ask for data on the area between Pillar Mountain and Bells Flats. COMMITTEE MEMBER MARION brought up the meeting where there was discussion about possibly grading the access into Jack&Lee Lakes,using trail cameras,signage,and a number of alternatives he thinks those alternatives should also be put on the agenda and solicit any other public ideas on how to controlled access for trucks and should bean item under the Jack&Lee Lakes. Smith reminded the committee that standard practice is committee members email any agenda items they may have to the chair and he'll forward them to Smith to add to the agenda. CHAIR SALTONSTALL said it makes it a lot easier to get agenda items set at the meeting before than to have to scramble to figure it out later. In response to COMMITTEE MEMBER FOREMAN'S inquiry since we've moved the Trail Summit to November 12th are still going to have the meeting on November 26th, CHAIR SALTONSTALL said he'd like to have the meeting because we are running behind on things that need to be taken care of. Members are to email Smith to let her know who will attend on November 26th. During discussion COMMITTEE MEMBER MARION said our focus on picking a target area, is that something that should be an agenda item we would discuss with the community because he doesn't know how we would present that but we want to come out of this thing identifying an area in Jack& Lee Lakes that we want to try to do something with.He doesn't want to lose that opportunity when we have the meeting.COMMITTEE MEMBER SCALZO said at the previous meeting we discussed the idea of finding that low hanging fruit and then taking advantage of taking something that would be easy to knock off the list so we can start to show people what we are working on and build up a head of steam from there.There was consensus on that SCALZO'S idea. In response to COMMITTEE MEMBER SCALZO'S question to Andy Schroeder,the relationships that you've established with these other land owners like Ouzinkie and Leisnoi,do you think it would be easy for you to discuss easements with them and bridge the gap between us and them to get some headway there, Schroeder replied he doesn't know but usually the scope of our conversations are limited to easements that already exist and there is a new CEO at Ouzinkie Native Corporation who Schroeder's yet to meet hulas a former committee member he will advise him of the borough's intention to pursue these conversations and feel him out.Sometimes with new leadership you get new perspectives on land management so he'll try to lay the groundwork with a sense of cooperation and,goodwill and show the things we're doing both the borough and ITN for mutual respect for land owners and private property rights and still keeping ita high quality of recreational life. CHAIR SALTONSTALL said he would add something about the land swap that is no longer going to happen but if we would have had these two trail easements as identified things, In the future if there's a land swap and it's on the list we'll be able to say that's something We want, add that in P&R Intro to Jack Lee Lakes Minutes Page 7 of 8 October 22,2013 Page 84 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. there.When we were doing Mayflower Beach and all those land areas were going to get swapped for it and we didn't even think about trails.Creating these will help us in the future. Pederson said hell talk to the manager about who should be involved and at what level about the easement discussions with the native corporations on behalf of the borough. COMMUNICATIONS None REPORTS Meeting Schedule: • November 12, 2013 Parks & Recreation Committee Trail Summit at 7 p.m. in the KIB Assembly Chambers • November 26, 2013. Parks & Recreation Committee meeting at 7 p.m. in the KIB School District Conference Room • December 24, 2013 Parks & Recreation Committee meeting at 7 p.m. in the KIB School District Conference Room CHAIR SALTONSTALL said the December 24th meeting will probably be cancelled. COMMITTEE MEMBER MARION MOVED to accept the reports as amended with the addition of the November Trail Summit and the deletion of the December 24th regular meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AUDIENCE COMMENTS None COMMITTEE MEMBER'S COMMENTS Patrick Saltonstall said he's looking forward to the Trail Summit and they are getting better and better. ADJOURNMENT COMMITTEE MEMBER FOREMAN MOVED to adjourn. CHAIR SALTONSTALL adjourned the meeting at 8:10 p.m. �DIAK STANDB.0•OUGH P•R . & •ECRE•ITINCONit I EE By: `04 . .' Nall •atrick'tonstall,Char e ATTEST By: Sheila Smith Community Development Department APPROVED:January 28,2014 P&R Intro to Jack Lee Lakes Minutes Page 8 of 8 October 22,2013 Page 85 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. KODIAK ISLAND BOROUGH PARKS&RECREATION COMMITTEE MINUTES September 10,2013 Regular Meeting 7 p.m.In the KIB School District Conference Room CALL TO ORDER • CHAIR SALTONSTALL called to order the September 10,2013 Parks&Recreation Regular Meeting at 7:05 p.m. ROLL CALL Jeff Huntley requested excusal. Committee members present were Pam Foreman(7:07 p.m.) Patrick.Saltonstall, Rick Lindholm, Michael Marion,Helm Johnson,Michael Scalzo,and John Neff.Excused was Jeff Huntley. A quorum was established. Community Development Department staff present was Martin Lydick,Sheila Smith,&Jack Maker. COMMITTEE MEMBER LINDHDLM MOVED to excuse Jeff Huntley. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA CHAIR SALTONSTALL requested to add to the agenda Discussion On One Meeting a Month under New Business. COMMITTEE MEMBER MARION MOVED to approve the agenda as amended. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY MINUTES OF PREVIOUS MEETINGS COMMITTEE MEMBER FOREMAN MOVED to approve the September 3,2013 minutes. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AUDIENCE COMMENTS AND APPEARANCE REQUESTS There was none. OLD BUSINESS A) Jack&Lee Lakes Boulders Discussion(lack Maker) Jack Maker spoke about the Jack&Lee Lakes area cleanup stating they contracted with Nick Troxell who removed burned out cars along with a lot of junk.Maker also took out 2 truckloads.They also partnered with Judy Kidder's cleanup group that pulled about 35 Alpar bags out also. It looked pristine when the cleanup was done.The cleanup was a success but the issue is when Lydick was handling the enforcement he did the same thing about 5 years ago so there's the issue of access to that area with larger vehicles that allows them to bring junk into the area.The recent cleanup with Troxell,his equipment,and Maker's time was about$2500 to$3000. It comes to about$500 a year to keep it clean.The borough's concerns are what we are spending to keep it clean and what we can do to reduce those costs.It was brought up at the Womens Bay meeting to put boulders up to keep full size vehicles out but allow room for ATV access. Maker received negative feedback about putting up boulders due to there are some responsible users;2 were elderly couples that don't have ATV's that want continued access,and 2 were from.kayakers that launch higher up and they pick their kayaks up at Jack& Lee Lakes which one does swift water rescue who has done a couple of rescues due to flash flooding; he expressed concern about putting boulders there to prevent him Page 86 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. and also our emergency responders from getting up to the area.We don't want to put boulders out there Just to find out it wasn't a good idea and then have to move them. Discussion of the boulders would be placed right at the cul-de-sac at the end of the road where the improved.roadway ends and the basically un-improved roadway begins. Committee members expressed problems because people will be blocking the road when they park which there are already cars parked there most of the time. Some committee members have received negative feedback because elderly people that can't get around verywell like to use that road..Discussion of deterrents; perhaps game cameras. It was suggested to run a grader to scrape the edges back to clean it up and do it about every 10 years or run the State bush hog down it and back Discussion of having a regular meeting at WomenS Bay to.connect with the playground people and advertise this agenda item, the playground, and Introduce the TMO's, whetherwe meet there or here in town. B) Revised TMO's for jack&Lee Lakes During discussion the committee went through the revised TMO's and relayed changes and/or additions: • AS- Remarks section strike"If 4WD access continues'and add With current access" other ways to prevent the accumulation of trash, burned out cars, and use of the river side as a shooting range need to be considered. • A6- Managed Use strike "Motorcycle & All Terain Vehicle(ATV)" and add to Other Use- Accept. • A6- Remarks section add "are" instead of"is" in the sentence "Easements are needed to access state land." • A7-Remarks section at the end add"ATV's currently use this area. • A8-Remarks section add an"s to place"to read Trail is washed out in places. COMMITTEE MEMBER FOREMAN MOVED to accept the revised TMO's for Jack & Lee Lakes as amended in our notes. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY C) Discussion of Choosing a Project from the CIP List During discussion the committee and staff could not remember what the Phase 1 was in the Kodiak Island Urban Trails Plan Implementation and in the Kodiak Road System Trails Plan Implementation. The committee was in consensus that as they do the TMO's to start prioritizing the areas that needs attention.They decided to get rid of the rural trail and say we are in the process of doing TMO's and we'll have a rural trail for next year's CIP List.We.may come up with some budget things mid-year and that moves Mill Bay Beach up the chain and strike the Kodiak Urban Trails Plan Implementation-Phase '1 and Ladd Beaver Lake Loop Trail Improvements, strike Kodiak Road System Trails Plan Implementation-Phase 1, and strike the word Extension to read Bike Path from Deadman's Curve to the U.S.Coast Guard Base. The current list that they approved at their September 3rd meeting they will have to go the Assembly meeting to clarify their list. COMMITTEE MEMBER MARION MOVED to revise the 2014.2018 CIP List from the Parks & Rec Committee to correct or change the Bike Path Extension removing Extension word, to remove Kodiak Island Road System Trails Plan Implementation-Phase 1 from the list completely and replace Kodiak Island Urban Trails Implementation-Phase 1. with Beaver Lake Loop Trail Improvements: VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Page 87 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. D) Leisnoi Land Swap-Nothing New to Report CHAIR SALTONSTALL stated he received a copy of the Leisnoi Newsletter but he didn't feel comfortable to put it in the packet.There is an article on Saltonstall so they sent it to him to proof. They said they are not moving forward with the land swap in the Newsletter. NEW BUSINESS A) Discussion of the Committee's Meeting Schedule During discussion they discussed whether it makes sense to continue with 2 meetings a month. Concern was expressed on the progress of the TMO's. The committee requested to have their packets published on the website 2 or weeks before their meeting to review and be prepared for their regular meeting.They would like to review the P&Z agenda in advance to allow time for them to comment so they decided to hold their meetings on the 4th Tuesday of each month. COMMITTEE MEMBER MARION MOVED to have one meeting a month for the Parks&Recreation Committee on the fourth Tuesday of said month and to be able to review the Planning&Zoning's agenda for the following month at that meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Discussion on when and where to have the public meeting to introduce the Jack&Lee Lakes TMO's as amended.They had a better turnout having the meeting at Womens Bay.There was consensus to have the public meeting on October 22nd but they aren't sure where to hold it yet. COMMUNICATIONS There were no communications. REPORTS Meeting Schedule: • September 24, 2013 Parks& Recreation Committee meeting at 7:00 p.m. in the KIB School District Conference Room • October 8, 2013 Parks & Recreation Committee meeting at 7:00 p.m. in the KIB School District Conference Room-CANCELLED CHAIR SALTONSTALL and COMMITTEE MEMBER FOREMAN will be gone for the September 24, 2013 regular meeting and asked to be excused. CHAIR SALTONSTALL stated he'll be going to Thursdays Assembly meeting to talk about their revised CIP List. Planning&Zoning Code Revision Work Sessions: • September 11, 2013 Planning&Zoning Packet Review&Code Revision Review of Title 18- Borough Real Property at 6:30 p.m.in the KIB Downstairs Conference Room • September 25,2013 Planning&Zoning Code Revision Meeting to Review Title 17-Zoning at 6:30 p.m.in the KIB Downstairs Conference Room • October 2, 2013 Planning&Zoning Code Revision Meeting to Review Title 16-Subdivisions at 6:30 p.m.in the Kodiak Fisheries Research Center Conference Room • October 9, 2013 Planning & Zoning Packet Review and Code Revision Review of Title 17- Zoning at 6:30 p.m.in the KIB Downstairs Conference Room • October 23, 2013 Planning & Zoning Code Revision Meeting at 6:30 p.m. In the KIB Downstairs Conference Room • October 30, 2013 Planning & Zoning Code Revision Meeting at 6:30 p.m. in the KIB Downstairs Conference Room COMMITTEE MEMBER JOHNSON MOVED to accept reports. Page 88 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AUDIENCE COMMENTS There were none. COMMITTEE MEMBER'S COMMENTS Helm Johnson stated we had talked previously about meeting with the City of Kodiak to talk about all the parks within the city and borough. They are interested in getting together so we need to move that forward and they want the same thing. Johnson Is also on the City Parks & Rec Committee and he thinks their next one is on the 10 Tuesday of next month. Pam Foreman said last time we sent a sort of official invitation so we made sure it was on the agenda. Michael Marion said the city needs to invite us this time. Rick Lindholm said he spoke with Jeff Huntley and he's hoping to be at the next meeting. Michael Marion said it would be a good idea based on conversations about the Pasagshak Aerospace Launch and today's article in the paper that we put that muchlike the Leisnoi Land Swap and keep it on the agenda to see where that's going. It's going to generate a lot of interest and we want to watch it. Michael Scalzo wasn't familiar with it so Michael Marion explained it somewhat. He said this was a good meeting tonight. ADJOURNMENT COMMITTEE MEMBER FOREMAN MOVED to adjourn. ItKODAK I'.LAND :.S Rt. . REC' A ON Co s.. Et. By: t%bt I i AL S1 ` Patrick Saltonstall,Cha V/ ATTEST By: 111A1.11!t . ��V111 Sheila Smith Community Development Department APPROVED:September 24,2013 Page 89 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. KODIAK ISLAND BOROUGH PARKS&RECREATION COMMITTEE MINUTES September 24,2013 Regular Meeting 7 p.m.In the KID School District Conference Room CALL TO ORDER VICE CHAIR HUNTLEY called to order the September 24,2013 regular meeting at 7 p.m. ROLL CALL Requested excusal was Patrick Saltonstall,Pam Foreman,and Rick Lindholm. Committee members present were Jeff Huntley, Michael Marion, Helm Johnson, Michael Scalzo, and John Neff. Excused were Pam Foreman, Patrick Saltonstall,and Rick Lindholm.Absent ex- officio's were Jack Ransom,Aaron griffin,Steve Doerksen,and Alan Schmitt. Community Development Department staff present was Bob Pederson and Sheila Smith. Information Technology staff present was Maya Data-id and Paul Van Dyke. COMMITTEE MEMBER MARION MOVED to excuse Patrick Saltonstall, Pam Foreman,and Rick Lindholm. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA COMMITTEE MEMBER MARION requested to add New Business 2 items; When to Hold the Trail Summit and Geographic Area for Next TMO's. COMMITTEE MEMBER MARION MOVED to approve the agenda as amended. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY MINUTES OF PREVIOUS MEETINGS COMMITTEE MEMBER JOHNSON MOVED to approve the September 10,2013 minutes. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AUDIENCE COMMENTS AND APPEARANCE REQUESTS Paul Van Dyke spoke as a citizen stating the borough needs a Parks and Open Space Plan; it's time to see our neighborhood parks rehabilitated. He said grading and maintaining the road to Little Kosovo is a good idea and openening that area up would be a positive suggestion versus closing and restricting the area.The committee nominated the Beaver Lake Loop Trail to move forward with the CIP List, he thinks is progressive. He listened to the Assembly meeting when Representative Austerman who chastised the borough for putting the Chiniak School playground equipment on the list.There may be a fine line of what a park is and a playground. Since you have invested so much time into these TMO's you should push the Assembly, Planning&Zoning,or someone to allocate some money to actually see these things happen.The Trails Plan calls for trailheads;signage,and he thinks there's value in getting little amounts of money which could get you forward in implementing this Trails Plan. We have Island Trails Network who could take some of that money and double it in grants or with other borough staff applying for grants.You need to ask for money to implement some of these things. Paul Van Dyke speaking as a borough employee stated Daurio has been working very hard and this is her last meeting. We still want to support the TMO progress through our department. P&R Minutes Page 1 of September 24,2013 Page 90 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. Daurio has done a fantastic job building the infrastructure and getting you to the 2nd round of TMO's and we want to continue that. Discussion of having a good plan before asking for money, lobbying to the Assembly for a budget on a yearly basis towards Parks & Rec rehabilitation with the funds. Parks and Open Space Plan may achieve both objectives.At the last meeting discussion about changing the way the committee is approaching the CIP List to include 1 major topic from each area,expand and identify 1 major area that we've finished, one major area that we may put on the CIP List; in addition we go through and make a hit list of the low dollar but higher impact things we could do like trailhead signs and other improvements. Discussion of other grants and matching funds. Daurio found information on the Alaska DNR Recreational Trails Program Grant that's a $50,000 grant With the application available now and application due date of November 15th. Contact Mike Sirofchuck for information; he's on the board he said they aren't getting enough applications..Look for a high use,high impact area to do. Discussion of what the grant deadlines are may change their decision for discussion. Pederson will talk to the manager about the Grant Writer's ability to assist with the grants brought forward and put in your TMO's.Suggested for the CIP to put Jack& Lee Lakes,the low hanging fruit for jack& Lee Lakes,and then go back and hit the Russian Ridge to look for signage and other low hanging things for that OLD BUSINESS A) Revised TMO's for jack&Lee Lakes(Maya Daurio) COMMITTEE MEMBER NEFF disagreed with Al with the language in the remarks section saying the trail is not suitable for ATV use and he feels it will cause problems with the public if It's not removed. Brief discussion regarding the purpose of the TMO's which are to come up with parameters on how trails are to be managed. Some committee members feel it should be removed because it makes it look like you can't use that trail. These were approved with amendments at the last meeting.The Trails Plan acknowledges there are conflicts out there. COMMITTEE MEMBER NEFF MOVED to reconsider the vote on the previous meeting's motion approved. MOTION FAILED DUE TO A LACK OFA SECOND B) Leisnoi Land Swap Pederson stated this has been shared that this item is dead. The shareholders met and they have no desire for a land swap at this time. Staff will put it back on the agenda if something comes up. C) Pasagshak Aerospace Barge Launch Pederson stating a letter was drafted for the borough manager's signature to the Army Corp requesting a public hearing be held in Kodiak as part of the decision making process.The boat ramp would be extended 120 feet down to 00 mean water.We were told it would be open for public use other than times when the barge may be scheduled to land there. All the proper permits have not been filed.Comments were due by September 16th which we got ours in. Brief discussion of an EIS, sport fishing and such. The committee wants this item to be a placeholder on the agenda. P&R Minutes Page 2 of4 September 24,2013 Page 91 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. NEW BUSINESS A) October Planning&Zoning Public Hearing Items Pederson stated there's nothing there for Parks&Rec to review. B) Geographic Area for Next TMO's Discussion of geographic area for next TMO's. Much discussion on what areas to focus on next. COMMITTEE MEMBER SCALZO MOVED to propose the creation of Trail Management Objectives to link Pillar Mountain to Sargent Creek side of Old Womans. Van Dyke said you have defined your area of interest, the display map will come at your Trail Summit to show the public what area you want to focus on next for input from the public.Then the follow up work is done by the GIS Analyst to provide the TMO's that you review and approve after the Trail Summit. Daurio went over the numbers of the trails: 70,71,43,8,65,and 48. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY C) Trail Summit During discussion of when to hold the summit,Smith was directed to do a doodle poll. COMMUNICATIONS None REPORTS Meeting Schedule: • October 22, 2013 Parks & Recreation Committee Regular Meeting to Introduce the Jack & Lee Lakes Trail Management Objectives to the Public at 7 p.m. in the Assembly Chambers • November 26, 2013 Parks & Recreation Committee Regular Meeting in the KIB School District Conference Room Planning&Zoning Code Revision Work Sessions:Some Changes to Venues • September 25, 2013 Planning & Zoning Code Revision Meeting to Review Title 17- Zoning at 6:30 p.m.in the KIB Downstairs Conference Room • October 2, 2013 Planning & Zoning Code Revision Meeting to Review Title 16- Subdivisions at 6:30 p.m.in the KIB Conference Room. • October 9,2013 Planning.&Zoning Packet Review and Code Revision Review of Title 17- Zoning at 6:30 p.m.in the KIB Downstairs Conference Room • October 23, 2013 Planning&Zoning Code Revision Meeting at 6:30 p.m. (PLACE TO BE DETERMINED). • October 30, 2013 Planning & Zoning Code Revision Meeting at 6:30 p.m. In the KIB Downstairs Conference Room COMMITTEE MEMBER JOHNSON MOVED to accept reports. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AUDIENCE COMMENTS None. COMMITTEE MEMBER'S COMMENTS P&R Minutes Page 3 of September24,2013 Page 92 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. Michael Scalzo said he would set time aside to help Daurio and Van Dyke with the new set of trails. Michael Marion thanked Daurio and wished her good luck. She got them through some tough times and he very much appreciated it. John Neff said its pretty cool to be a part of this. Helm Johnson thanked Daurio and hopefully they will actually hire someone who is nearly as good as you were or you'll have to come back as a contractor to fidish this. Jeff Huntley said Daurio will be sorely missed.Its not quite fair that you leave us. ADJOURNMENT COMMITTEE MEMBER JOHNSON MOVED to adjourn. The meeting adjourned at 8:35 p.m. IS AND :IROU H PA'plop R TON ,1 • ITTEE � 'a rick altonste t1W riir ATTEST (�'�/ By:J 1QI 11„c Sheila Smith Community Development Department APPROVED:January 28,2014 P&R Minutes Page 4 of 4 September 24,2013 Page 93 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. KODIAK ISLAND BOROUGH PARKS AND RECREATION COMMITTEE TRAIL SUMMIT MINUTES November 12,2013 at 7 p.m. Kodiak Island Borough Assembly Chambers CALL TO ORDER CHAIR SALTONSTALL called to order the November 12, 2013 Borough Parks & Recreation Trail Summit at 7 p.m. ROLL CALL Rick Lindholm requested excusal. Members present were Pam Foreman,Jeff Huntley, Patrick Saltonstall, Michael Marion, Helm Johnson Michael Scalzo, and . Ex-officio member Alan Schmitt. Excused was Rick Lindholm. Ex-officio menibers absent were Aaron Griffin,Jack Ransom,and Steve Doerksen. COMMITTEE MEMBER FOREMAN MOVED to excuse Rick Lindholm. VOICE VOTE CARRIED UNANIMOUSLY Community Development staff present was Jack Maker and Sheila Smith. Also present from the IT Department was Paul Van Dyke. Public present was Jessica and Wyatt Horn, Mark Stichert, Gary Carver, Deborah Carver, Judi Kidder,Joe Dinnocenzo,Jeremiah Gardner,and William Donaldson. APPROVAL OF AGENDA COMMITTEE MEMBER FOREMAN MOVED to approve the agenda. VOICE VOTE CARRIED UNANIMOUSLY MINUTES OF PREVIOUS MEETING • September 24 and October 22, 2013 minutes (deferred to the November 26, 2013 Regular Meeting) AUDIENCE COMMENTS AND APPEARANCE REQUESTS None, OLD BUSINESS None NEW BUSINESS A. Trails Summit 1. Trails Summit and TMO introduction and 2.Jack&Lee Lakes Trail Management Objectives Presentation combined. CHAIR SALTONSTALL talked about what the Trail Summit is explaining it's an outgrowth of the Trails Plan. Rather than going through every area and putting it in the Trails Plan we decided it will be a living document doing each area one by one, areas that the public are interested in and creating these Trail Management Objectives (TMO's).To clarify TMO's are not policy; they are documenting the condition of the trails,how they're being used,and then we're coming up with ideas on how to move forward with these areas. He stated at their next meeting they will be coming up with an overall statement to accompany the TMO's that will go 11/12/2013 Page I of6 P&R Trail Summit Minutes Page 94 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. along with the document to the Assembly. What you have to say will go to the Assembly. CHAIR SALTONSTALL showed the area on the maps that the committee has looked at over the past year explaining there are different owners; there is State Land, Ouzinkie. Native Corporation, Leisnoi, Coast Guard, and Borough and there's also different zoning; Conservation and the rest is Natural Use. For each landowner there had to be a different TMO and the same with the zoning.The TMO's talk about the how degraded the trails are and how steep they are.Andy Schroeder GPS'd the trails and conditions recording that information so Van Dyke can put that information in the TMO.With input we came up with how the trails are being-used.and what they look like.He showed which trail is swamp and which trail is best for hardening. He talked about the different areas where it's mostly hiking now with hardly any four wheeling. There is no 17b easement across Ouzinkie and Leisnoi land. We put on the TMO's that in the future to try to get some sort of access easements for these areas because you need land owner permission to go onto the property. There's a need of bridges and various other things in some areas. Now that these TMO's are done the committee hopes to get funding for hardening or bridges and such. We hope to come up with an area that the borough cab put On the CIP List. Public Comment was opened: Judi Kidder stated during the summer the Moon family and her family spent a considerable amount of time out on the Jack&Lee Lakes area cleaning it up and hauled over 2 truckloads of scrap metal,over 30 big garbage bags of trash,and had a burn pile going all day.They also had a 55 gallon drum of shot gun shells and that was just from one spot on the trail. She's been noting the questions being asked on Friends of Kodiak by newcomers to the island about where they can go four wheeling,shooting,etc.There's a lot of telling people where not to do things and she thinks as part of this program it would be great to designate some specific areas for those activities so people can be made aware of what they can do and where to do it. If you give people a place to do it as opposed to telling them where they can't they will respect the areas a lot more and well have a lot less trash and damage. Jeremiah Gardner from 58° North stated in the past decade we've seen a lot of trail systems taken away; a lot of it from Leisnoi. Historically we grew up with all these great trails to use and he thinks that's a massive part of why people live here,it's a big part of why he lives here. If anything the borough and city need to work in conjunction to add more miles of trails and open places back up and to come to agreements with people like Leisnoi to try to let us go out in the woods. He understands there's a certain amount of responsibility in taking care of the environment. He applauds the work that Island Trails Network does because they do a lot to increase the enjoyment of Kodiak in general.We don't have a shopping mall,an exciting night life,or other things you find in cities but we do have avast wilderness to explore and he feels it's incredibly unfair to take any of it away from the general public. Most folks do care about the environment and try hard to do their part to keep it clean while there are some bad apples; it's not all of us. There are enough places we've already been restricted from and it's silly that we can't use off road vehicles on Pillar Mountain and places that we used to do it all the time. In conclusion,he has a vast amount of friends and relations on this island that love to use that trail system which he used 2 weeks ago; it's amazing and beautiful out there. If we need to expand Bells Flats we obviously have housing issues on the island and he thinks it's unrealistic to say we would expand back into that area or any of the other areas that have been taken away. He, his friends, and family would be very sad to see the Jack & Lee Lakes area taken away. The trail systems directly stimulate the local economy, they stimulate his business,Orion's,Napa,Carquest,and Yamaha; there are too many businesses and if you keep taking trails away it hurts everyone. 11/12/2013 Page 2 of 6 P&R Trail Summit Minutes Page 95 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. CHAIR SALTONSTALL said he thinks everyone here agrees with Gardner and the purpose of these TMO's is to create access. The purpose will be in writing that we want to try to get access to Ouzinkie through an easement. 2. Alternatives for controlled access to Jack and Lee Lakes area Jack Maker stated the borough cleaned that area up about six years ago at the cost of about $3000 to remove junk vehicles. Between that time and our most recent cleanup were averaging about$1000 to $1500 a year on man and equipment hours.Most recently we spent approximately$2500 to remove several junk vehicles.We partnered with Judi Kidder's group who removed a lot of junk and Maker pulled out two truckloads. There was an article with pictures in the newspaper with Nick Troxell coming out with vehicles on a forklift. The borough is looking for suggestions for ways we can reduce those costs and maybe some self- policing signage,whatever comes up in the conversation. CHAIR SALTONSTALL stated the borough talked about putting boulders down and it was very unpopular with reason and it seems not to be an option. We want to hear some great innovative ideas we'll put them before the assembly. We aren't talking about banning, what we're talking about is creating a nice place for people to shoot that's not at Sargent Creek.This is a time to brainstorm as a group to come up with ideas so we don't have the trash problem. Public Comment was opened: Judi Kidder stated part of the reason that why boulders were discussed was because one of the biggest problems is people towing vehicles up there and abandoning them, partying and lighting them on fire. Putting the boulders in place doesn't restrict access for four wheelers. It just restricts access to full size vehicle's. Recreation vehicles,snow mobiles,four wheelers will still have access.Another option that was tossed out was a gate where they could get a permit from the borough for a key to the gate to use the area or have it restricted with park hours,or even trail cameras to see who's going up and doing things so if there is something there could be something to follow up on for remedial action but it does need to be monitored a lot more. Jeremiah Moon will tell you about the partying traffic that goes up there;broken beer bottles, hypodermic needles, appliances, and TVs. Kidder has photos of the before and after the cleaned up on one site.You would be amazed at what they found. COMMITTEE MEMBER MARION stated after we talked about the boulders is the folks that needed the use of a full size vehicle to get around that may be physically handicapped or otherwise and the placement of boulders would have stopped that. We took that into consideration. Jessica Horn stated she liked the idea of boulders or some sort of way to prohibiting the bigger vehicles.The point was driven home even harder this weekend when she and her family was up there and they discovered a homestead past upriver where it was obvious someone was living there all summer and possibly had a farm of illegal plants. From the tracks it was obvious they were using a large vehicle,not a four wheeler to drive up the river from the point where the shooting range was where you cross over to go over to Cope. There's also a Suburban up there again at the shooting range but we also have people accessing further up the river by driving through the salmon stream to this very established,it's more than a camp, she calls it a homestead so there's a whole bigger issue besides Just the garbage now. She supports some sort of restricted access. CHAIR SALTONSTALL said it sounds like we need more law enforcement presence up there too. Jeremiah Gardner stated he wants to make the borough realize if you put boulders in it will 1 1/12/2013 Page 3 of6 P&R Trail Summit Minutes Page 96 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. only be a couple of hours before someone drags them off. If you put a fence with a key it won't be long before someone drives through it. He doesn't have a suggestion or a solution.Signage may work but people will shoot the sign. Maybe its more of a concerted group effort to try to do some self-policing.The Troopers will not go back there On a regular patrol but if everyone as a group tried to let everyone know what's going on whenever anyone is back there.A lot of people live here so they can go into the woods to do whatever they want and that's part of what Alaska is all about. What others want to do is not good but he wants to encourage the borough to be wise with money, it only takes a rope to drag a boulder. He thanked Kidder for all the work she does around the community. CHAIR SALTONSTALL called a break to allow everyone to look at the maps and talk about what they see. CHAIR SALTONSTALL reconvened the meeting at 7:45 p.m. and said he heard some really good ideas. COMMITTEE MEMBER FOREMAN put a quick synopsis of the discussion around the maps; boulders or a gate brushing and opening up the area so there's more peer pressure and perhaps of creating a sense of pride in that place so people won't abuse it as much, we also talked about the actual beginning of the trail where the pallets are that were there yesterday, there's that little area where some parking development could be done and improve the road to that point and doing some parking and putting gates or a boulder for the section going down to the river.The other big thing was a better solution to a public access shooting range and frying to come up with the solution that encourages people to do their shooting at those areas. COMMISSIONER JOHNSON said they were trying to clarify where the homestead site was that Mrs. Horn and her family found. Mrs. Horn suggested concrete pillars instead of boulders. Jeremiah Gardner just wanted to remind everyone that everyone has some good ideas but the one thing that everyone agrees on that groups like Judi Kidder's are doing really good things for the island and no one has picked up this much trash in years t we need to figure out is a way to increase that group and fund it.You're not going to be able to raise taxes to do it but there may be a source of some taxable revenue because sometimes money gets wasted in government so he thinks that they are making a huge impact and we should encourage it and help it. CHAIR SALTONSTALL said part of making it and keeping it clean in the long haul will discourage trashing it too. Gardner stated the only people he can think of that goes out and trashes the area are high school kids that are going somewhere to party. He thinks one way to curb that is to increase healthy activities for kids like a skate park and those sorts of things. We need to get people doing healthy activities.That's what he did when his friends were popping pills in high school. Besides those people are drug users and we need to figure out a way to bring that down too. But the guys going back there to rip their motorcycle or a Jeep bought this expensive toy to play with,they didn't buy this expensive toy to go get smashed in the woods.He doesn't think those are the ones we need to avoid back there.There are bad apples but not everyone. CHAIR SALTONSTALL said we'll come up with the conclusion at the next meeting. He invited the public if they would like to be a part of that on November 26th in the downstairs school district conference room. 3. Introduction of next area for Trail Management Objectives-Pillar Mountain to Bells Flats 11/12/2013 Page 4 of 6 P&R Trail Summit Minutes Page 97 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. CHAIR SALTONSTALL Introduced the next area for TMO's stating the area between city land on top of Pillar all the way to Bells Flats and Includes the top of the Old Woman's Trail.We'll be looking at all those segments. Most of that land is Coast Guard but there is Natives of Kodiak, State land. Zoning is mostly Conservation except a little bit of Watershed on top of Pillar Mountain. In terms of TMO's we'll probably be breaking out Old Woman's that will be one trail, Burma Road will be another trail, and the different land owner's will get a different TMO. There's a lot of skiing, four wheeling, and hiking in there. There are also hunting restrictions.The Coast Guard has some areas open to hunting and some that aren't.There are a lot of different things that we'll have to integrate into our TMO's but most importantly is your input. Public Comment was opened: Judi Kidder said developing Burma Road has a lot of potential because if there's a disaster that cuts off the Flats Burma Road is pretty much is the safe exit out of the Flats and she thinks the borough could probably get some funding for developing and getting that where it could be an evacuation road which would help to develop the trails off Burma Road. CHAIR SALTONSTALL stated a lot of these trails have been hardened and he's talked to Andy Schroeder about maybe having Swampy Acres area four wheelers in the summer and skiers in the winter. Jessica Horn stated Burma Road use to be in really good condition for four wheelers until the landslide. If that could be remediated back to the quality t it was before the flooding it would be great.Also needed is an established river crossing there;a lot of people use the river access road by the Island Seafood's storage yard and people use that as a river crossing but its not an official river crossing. CHAIR SALTONSTALL said there will be other opportunities to talk about these things as we are just getting started; this is our first look at the area. 4. Audience comments on road system trails issues-3 minutes per speaker(Identify project ideas,talk about trail conditions,and issues) CHAIR SALTONSTALL asked for any comments on any road system trails. Mark Stichert stated as you move forward on the Burma Road TMO's you'll find that shooting and garbage isn't an issue.It's because that area is open and available to four wheelers but not to trucks.As you are rapping up Jack&Lee Lakes you can see the effect of limiting some of the larger vehicle traffic may do for you because the Burma trail is that example that you won't be trying to overcome garbage and firearms because you're somewhat limiting access to people who most will be abusing it. CHAIR SALTONSTALL said we are going to have to talk a lot to the Coast Guard because most of the middle is Coast Guard land. CHAIR SALTONSTALL stated on Near Island the gravel pit prevents you from making the loop back around where the boat lift is. It would be nice to make an improvement there. Right along the top of the gravel cut there could be a trail. COMMUNICATIONS-None REPORTS Meeting Schedule; • November 26, 2013 Parks & Recreation Regular Meeting at 7 pm. in the KIB School District Conference Room 11/12/2013 Page 5 of 6 P&R Trail Summit Minutes Page 98 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. AUDIENCE COMMENTS None COMMITTEE MEMBERS COMMENTS Pam Foreman thanked everyone who came. She invited the public to come back on the 26th when they will try to come up with a recommendation to the assembly. We'll be in the downstairs School District conference room at the end of the hall. Michael Marion thanked everyone and he wished more folks would have showed up because it's a tough position for us to put together a summary next week.We've heard from the Bells Flats people and he feels a tide pushing in one direction towards some form of restriction but at the same tithe he's concerned that people that are against that didn't show up to speak about what their thought were. Patrick Saltonstall thanked everyone for coming and he hopes that down the road these trail summits get quite big and in the future we'll make a longer break period in the middle. Michael Scalzo wondered about the idea of a neighborhood watch in the Bells Flats area as you had mentioned a lot of heavy traffic around 10-12 p.m. On those nights it's obvious there's partying,why aren't the cops not being called. Jessica Horn stated they won't come out. They tell you they'll put an extra patrol out there. That's their standard response. Scalzo said he's lived in places where the neighbors have come together and started a neighborhood watch,would folks be willing to band together to do that.Would your voice be better heard by the authorities if you were officially a neighborhood watch and you had a sign stating that? Jessica Horn said there is a sign but there is no watch. ADJOURNMENT COMMITTEE MEMBER FOREMAN MOVED to adjourn. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY, CHAIR SALTONSTALL adjourned the meeting at 8:02 p.m. ODI SLAN t BOROUGH PAR 'EC'.1•AT WOMgI ' EE By: III A. I J_ 4), P.9 c• Sa tonsta I,Chair W ATTEST: By: �Qy �w Sheila'Smith,Secretary Community Development Department APPROVED:January 28,2014 11/12/2013 Page 6 of 6 P&R Trail Summit Minutes Page 99 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. KODIAK ISLAND BOROUGH PARKS&RECREATION COMMITTEE MINUTES November 26,2013 Regular Meeting 7 p.m.in the KID School District Conference Room CALL TO ORDER CHAIR SALTONSTALL called to order the November 26, 2013 Parks & Recreation Regular Meeting at 7:15 p.m. ROLL CALL Helm Johnson requested excusal. Committee members present were Pam Foreman, Patrick Saltonstall, Michael Marion, and Michael Scalzo. Ex-officio member present were Mel Stephens and Alan Schmitt. Absent committee members were Jeff Huntley, Rick Lindholm, Helm Johnson, and John Neff. Absent ex-officio members was Steve Doerksen. A quorum was not established. Community Development Department staff present was Bob Pederson and Sheila Smith Due to a lack of quorum the meeting was postponed until December 10,2013 at CHAIR SALTONSTALL adjourned the meeting at 7:16 p.m. 0 KI.DIA. IS • DB6 'OU P• • : R CR 10 CO TTEE By: tea_ _i _ -lAW 1 Patrick Saltonstall, WI" ATTEST By: 0' y) 001 11�� Sheila Smith Community Development Department APPROVED:January 14,2014 Page 100 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. RECEIVED Kodiak Island Borough Plan 'ng &Zoning Commission MAR 5 2014 Minutes BOROUGH CLERK'S OFF 15, 2013 6:30 p.m .n CALL TO ORDER • CHAIR TORRES called to order the January 15, 2014 regular meeting of the Planning and Zoning Commission at 6:30 p.m. PLEDGE OF ALLEGIANCE CHAIR TORRES led the pledge of allegiance. ROLL CALL Requested to be excused were Maria Painter due to family emergency. Commissioners present were Alan Torres, Alan Schmitt, Kathy Drabek, Jennifer Richcreek, Scott Arndt, and Patricia Olsen. A quorum was established. Community Development Department staff present were Director Bob Pederson, Jack Maker, and Sheila Smith. COMMISSIONER SCHMITT MOVED to excuse Maria Painter. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA COMMISSIONER SCHMITT stated he would like to add Elections for Chair and Vice Chair as New Business B. • COMMISSIONER SCHMITT MOVED to approve the January 15, 2014 Planning & Zoning Commission agenda as amended. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF MINUTES • COMMISSIONER ARNDT MOVED to approve the November 20, 2013 and the December 18, 2013 Planning &Zoning Commission minutes. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AUDIENCE COMMENTS AND APPEARANCE REQUESTS None PUBLIC HEARINGS A) Case14-012. Request an amendment to the Kodiak Island Borough 2008 Comprehensive Plan Future Land Use Maps(Figures 4.2 and 11.1) changing the land use designations for the following parcels: 1. A portion of Lot 1A, Block 6, Miller Point Subdivision from Public Facilities/Ownership to Rural Residential; 2. Lot 1 and a portion of Lot2A,Block 9, Miller Point Subdivision First Addition from Rural Residential to Public Facilities/Ownership; and 3. A portion of Tract B, Miller Point Subdivision from Future Special Planning Area to 1/15/2014 P&Z Minutes Page 1 of 7 Page 101 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. Rural Residential. The applicant is the Kodiak Island Borough. The locations are 1) 961 Mallard Way; 2) 3341 and 3391 Antone Way; and 3) 4352 Monashka Bay Road. The zoning is PL-Public Use Lands and RR1-Rural Residential One. Director Pederson reported the amendments are for the Comp Plan and for the three motions. There haven't been any amendments to the Comp Plan since adoption in 2008. COMMISSIONER ARNDT MOVED to recommend that the Kodiak Island Borough Assembly approve an amendment to the Kodiak Island Borough 2008 Comprehensive Plan Future Land Use Maps (Figures 4.2 and 11.1) changing the future land use designation of a portion of Lot 1A, Block 6, Miller Point Subdivision from Public Facilities/Ownership to Rural Residential and to adopt the findings of fact as presented in the staff report as 'Findings of Fact" for Case No. 14- 012. Close regular meeting&open public hearing: No public testimony. Close public hearing&open regular meeting: FINDINGS OF FACT FOR AMENDMENT NO. 1 (KIBC 17.205.020) 1. This amendment follows the decision of the KIB Assembly that this parcel is surplus to the needs of the Borough. 2. For land to be conveyed to private ownership, a Comprehensive Plan future land use designation of Public Facilities/Ownership would not be appropriate. 3. A future land use designation of Rural Residential is consistent with the designations of the surrounding residential areas. 4. A future land use designation of Rural Residential should have no adverse effect on development trends or traffic in the surrounding area. 5. This amendment will facilitate a rezone that will prevent split lot zoning and allow the subject parcel to be utilized for its intended disposal purpose. 6. This amendment will assist in attaining specific goals and in meeting specific policies, implementation actions, and implementation priorities stated in the adopted Comprehensive Plan. 7. The Kodiak Island Borough Planning & Zoning Commission recommends approval of the requested amendment. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY COMMISSIONER SCHMITT MOVED to recommend that the Kodiak Island Borough Assembly approve an amendment to the Kodiak Island Borough 2008 Comprehensive Plan Future Land Use Maps (Figures 4.2 and 11.1) changing the future land use designation of Lot 1 and a portion of Lot 2A, Block 9,, Miller Point Subdivision First Addition from Rural Residential to Public Facilities/Ownership and to adopt the findings of fact as presented in the staff report as "Findings of Fact"for Case No. 14-012. Close regular meeting &open public hearing: No public testimony. Close public hearing&open regular meeting: FINDINGS OF FACT FOR AMENDMENT NO. 2(KIBC 17.205.020) 1. This amendment follows the 2001 decision of the KIB Assembly to acquire property for incorporation into the North Star School Tract. 2. For land to be incorporated into the North Star School Tract, a Comprehensive Plan future land use designation of Rural Residential would not be appropriate. 3. A future land use designation of Public Facilities/Ownership is consistent with the designation of the adjacent North Star School Tract. 1/15/2014 P&Z Minutes Page 2 of 7 Page 102 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. 4. A future land use designation of Public Facilities/Ownership should have no adverse effect on development trends or traffic in the surrounding area. 5. This amendment will facilitate a rezone that will prevent split lot zoning and allow the parcel to be Utilized for its intended acquisition purpose. 6. This amendment will assist in attaining specific goals and in meeting specific policies, implementation actions, and implementation priorities stated in the adopted Comprehensive Plan. 7. The Kodiak Island Borough Planning & Zoning Commission recommends approval of the requested amendment. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY COMMISSIONER ARNDT MOVED to recommend that the Kodiak Island Borough Assembly approve an amendment to the Kodiak Island Borough 2008 Comprehensive Plan Future Land Use Maps (Figures 4.2 and 11.1) changing the future land use designation of a portion of Tract B, Miller Point Subdivision from Future Special Planning Area to Rural Residential and to adopt the findings of fact as presented in the staff report as"Findings of Fact"for Case No. 14-012. Close regular meeting &open public hearing: Birch Foster sought clarification on what exactly this request was and he thanked the commission. Director Pederson stated Mark Majdic requested to purchase a small piece of land from the borough because Majdic's lot was platted to what later became the right of way forme highway. This will make his lot useable for a home site. The assembly approved the land disposal. Tonight is the action to amend the Comp Plan, and then there will be.a rezone coming. There will also be a replat that joins the small piece of borough land into his parcel. Close public hearing &open regular meeting: FINDINGS OF FACT FOR AMENDMENT NO. 3(KIBC 17.205.020) 1. This amendment follows the decision of the KIB Assembly that this parcel is surplus to the needs of the Borough. 2. For land to be conveyed to private ownership, a Comprehensive Plan future .land use designation of Future Special Planning Area would not be appropriate. 3. A future land use designation of Rural Residential is consistent with the designations of the surrounding residential areas. 4. A future land use designation of Rural Residential should have no adverse effect on development trends or traffic in the surrounding area. 5. This amendment will facilitate a rezone that will prevent split lot zoning and allow the subject parcel to be utilized for its intended disposal purpose. 6. This amendment will assist in attaining specific goals and in meeting specific policies, implementation actions, and implementation priorities stated in the adopted Comprehensive Plan. 7. The Kodiak Island Borough Planning & Zoning Commission recommends approval of the requested amendment. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY B) Case 14-010. Request a rezone of a ± 2,410 square foot portion of Lot 1A, Block 6, Miller Point Subdivision from PL-Public Use Lands to RR1-Rural Residential One (KIBC 17.205). The applicant is the Kodiak Island Borough and the agent is Bob Scholz', Borough Resource Officer. The location is 961 Mallard Way. The zoning is PL-Public Lands and RR1-Rural Residential One. 1/15/2014 P&Z Minutes Page 3 of 7 Page 103 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. Director Pederson reported this rezone follows the Comp Plan Amendments, and this is the 2410 sq.foot portion of the school tract that would be conveyed to Mr.Van Deele. COMMISSIONER ARNDT MOVED to recommend that the Kodiak Island Borough Assembly approve the rezone of a t 2,410 square foot portion of.Lot 1A, Block 6, Miller Point Subdivision from PL-Public Use Lands to 13121-Rural Residential One and to adopt the findings of fact as presented in the staff report as"Findings of Fact"for Case No. 14-010. Close regular meeting &open public hearing: No public testimony. Close public hearing &open regular meeting: Brief discussion COMMISSIONER ARNDT MOVED to amend the Findings of Fact to include #8. The effective date is simultaneous with the recording of the final plat. FINDINGS OF FACT 1. This rezone follows the decision of the KIS Assembly that this parcel is surplus to the needs of the Borough. 2. For land to be conveyed to private ownership, PL zoning would not be appropriate. 3. A rezone to RR1 is consistent with the zoning of the surrounding residential areas. 4. This rezone should have no adverse effect on development trends or traffic in the surrounding area. 5. This rezone will prevent split lot zoning and allow the parcel to be utilized for its intended disposal purpose. 6. A rezone of a portion of Lot 1A, Block 6, Miller Point Subdivision to RRt-Rural Residential is consistent with the adopted comprehensive plan. 7. The Kodiak Island Borough Planning & Zoning Commission recommends approval of this rezone request. 8. The effective date Is simultaneous with the recording of the final plat. ROLL CALL VOTE ON AMENDMENT CARRIED UNANIMOUSLY ROLL CALL VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY OLD BUSINESS None NEW BUSINESS A. Introduction of Planning &Zoning Bylaws Review COMMISSIONER SCHMITT MOVED to accept at this meeting the proposed revisions to our bylaws. VOICE VOTE CARRIED UNANIMOUSLY Brief discussion COMMISSIONER RICHCREEK MOVED TO AMEND the proposed bylaws by making the regular meetings and the work sessions language consistent—Audience Comments vs. Citizen's Comments to read Citizen's Comments. ROLL CALL VOTE CARRIED UNANIMOUSLY CHAIR TORRES stated this will be on next month's agenda in the final printing for approval. 1/15/2014 P&Z Minutes Page 4 of 7 Page 104 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. B. Elections of Chair&Vice Chair CHAIR TORRES opened nominations for Chair. COMMISSIONER SCHM(TT nominated.Alan Torres. COMMISSIONER ARNDT MOVED to close nominations. ROLL CALL VOTE ON ALAN TORRES AS CHAIR CARRIED 5-1. The no was Alan Torres. The 2014 Chair is Alan Torres. CHAIR TORRES opened nominations for Vice Chair. COMMISSIONER ARNDT nominated Alan Schmitt for Vice Chair. COMMISSIONER DRABEK MOVED to close nominations. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY The 2014 Vice Chair is Alan Schmitt. COMMUNICATIONS A) 14-002 Rezone Ordinance FY2014-09,Action Letter, &As-built Survey Requirement Letter B) Letter of Courtesy&Advisory dated November 19, 2013 C) Letter of Courtesy&Advisory dated November 21, 2013 D) Letter of Courtesy&Advisory dated November 26, 2013 E) Request for Fire Code Inspection of Log Piles dated December 4, 2013 F) Letter of Courtesy&Advisory dated December 10, 2013 G) Notice of Violation dated December 11, 2013 H) Notice of Violation dated December 10, 2013 I) Notice of Violation dated December 13, 2013 J) Notice of Violation dated December 30,2013 Director Pederson stated he hadn't prepared a report. CHAIR TORRES stated we went through them at the work session In response to COMMISSIONER DRABEK'S inquiry re: Communication Ito Mr. Mickelson, is there an update. Director Pederson stated no. COMMISSIONER ARNDT MOVED to accept communications as presented. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY REPORTS A) Meeting Schedule: The P&Z will be reviewing the draft revisions to Titles 16 (Subdivisions), Title 17 (Zoning), and Title 18 (Borough Real Property in a series of special Meeting and regular meetings on the following dates. • January 15, 2014 Planning & Zoning Code Revision Title 17 Special Work Session immediately following tonight's regular meeting • January 22, 2014 Planning & Zoning Code Revision Title 18 Special Work Session at 6:30 p.m. in the KIB.downstairs conference room • January 29, 2014 Planning & Zoning Code Revision Title 17 Special Work Session at 6.30 p.m. in the KIB downstairs conference room • February 12, 2014 Planning &Zoning Packet Review at 6:30 p.m. in the KIB Downstairs Conference Room 1/15/2014 P&Z Minutes Page 5 of 7 Page 105 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. • February 19, 2014 Planning & Zoning Regular Meeting at 6:30 p.m. in the Assembly Chambers This schedule may be adjusted as necessary to make efficient use of the Commission's time. For example, P&Z may discuss Title 16 on December 4th if they have finished reviewing the current draft of Title 17.Accordingly, any Title may be discussed at any of the meetings. Please check our website for updates. During discussion the commission scheduled Code Revision Special Work Sessions on February 10,2014 and February 24, 2014. Scott Arndt will be out of town for the January 22, 2014 Code Revision Work Session. Pat Olsen will also be out of town for the January 22, 2014 Code Revision Work Session. Alan Torres will be gone for the February 24'"Code Revision Work Session. Director Pederson stated he's meeting with the Board of Realtors on Friday to talk about the concept re: options for dealing with the downtown parking and Business District; he's meeting with the Downtown Revitalization Committee Sub-Group next week on the same subject; he's met with the city and they will be doing most likely a ■owerPoint presentation at the City Council's February work session on the same subject. B) Abbreviated& Final Approvals -Subdivisions COMMISSIONER SCHMITT MOVED to accept reports as presented. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AUDIENCE COMMENTS None COMMISSIONER'S COMMENTS Alan Schmitt stated he mentioned last week's work session that he'd received a call at home but did not speak to the person; his wife took a message about a matter that might come before the commission. He gave the gentleman a call back after the work session to tell him he couldn't talk about it if it's to come before P&Z. Then yesterday Schmitt received an email from Carlie Malley, Property Manager with Brechan Enterprises and its affiliates that include Alagnak Inc. He read the email into the record and Malley talked about their uphill battle with some requests spanning over a year which were denied, and she is planning on re-submitting the request and was hoping to talk to Schmitt first. She provided the report for reference that came from the P&Z Office after the denial last year and wanted an opportunity to lay out the entire case to Schmitt and respond to any misunderstandings or criticisms'before it goes before the commission again. She believes their case was misunderstood and the decision to deny the rezone may have been based on inaccurate perceptions rather than fact. Schmitt stated it's property on Cove Drive. Alagnak has a warehouse that has a flagstem lot and then there's a lot that's adjacent to their warehouse with a loading dock that is accessed and used from the residential lot. Schmitt spoke with Director Pederson about it this morning and technically it may not be quasi-judicial, it's small scale rezoning. In this particular case there may be some others things; replatting and other issues that make it far from easy to buttonhole into a legislative versus quasi-judicial. Schmitt's response to her this morning was"Thank you for your email and your offer to meet but he must decline her offer. Many of the cases that come before the commission require a quasi- judicial hearing which means that we commissioners are prohibited from ex-parte contacts. Essentially everything that comes to the commission must be on the public record. Additionally, given the quasi-judicial nature of the proceedings the commission must avoid the appearance Of impropriety. Having said this, before you come back to the commission he encouraged her to meet with area property owners to discuss their concerns and possibly try to come up with some 1/15/2014 P&Z Minutes Page 6 of 7 Page 106 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. unique or creative solutions. He is sending a copy of this to the chairman of the commission and will mention it tonight in the Commissioner's Comments section of our regular meeting? Her reply was"Thanks,she does understand and they have met with property owners and will be re- submitting this for a commission vote." He brought it up so were all on the same page if these kinds of requests come to us and Schmitt thinks it best if everybody hears everything. He spoke with Director Pederson about in Anchorage with some of the big box stores they require people to do things with the roads as part of getting approval so the he thinks the property owners in the area were concerned about the increased traffic and may be they can come up with some kind of creative approach if they talk amongst themselves. There is Comp Plan issues to consider. CHAIR TORRES thanked everyone for putting him back as chair. ADJOURNMENT COMMISSIONER ARNDT MOVED to adjourn. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY CHAIR TORRES adjourned the meeting at 7:13 p.m. KODIAK ISLAND BOROUGH PLANNING&Z•k k OMMISSION _ Alan Torres, Chair ATTEST By: 1^ ?04 Sheila Smith, Secretary Community Development Department APPROVED: February 19, 2014 1/15/2014 P&Z Minutes Page 7 of 7 Page 107 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. Service Area No. I Board Regular Meeting November 14 6:15 p.m. Kodiak Fisheries Research Center I. CALL TO ORDER Chair Scott Arndt called the meeting to order at 6:20 p.m. 2. ROLL CALL Board Secretary Jenny Clay conducted a roll call and present were Chair Scott Arndt, Board Members Paul Hansen, Natasha Hayden, Dennis Symmons and Curtis Howell. Turk Martin and Kevin Arndt were.absent. A quorum was established. Also present was Visitors Barbara Rabold, Joe Swett,Stacy Studebaker and Craig Dehart. SYMMONS MOVED to excuse Kevin Arndt and Turk Martin VOICE VOTE ON MOTION CARRIED UNANIMOUSLY 3. APPROVAL OF AGENDA SYMMONS MOVED to approve agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF PREVIOUS MINUTES—Regular Meeting October 7,2013. SYMMONS MOVED to approve the minutes of October 7,2013. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 5. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT SYMMONS moved to Acknowledge Receipt of the Financial Report. Chair Arndt pointed out expenditures to the board. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 6. VISITOR COMMENTS. Stacy Studebaker spoke to the board about the entrance to Ft Abercrombie from Parkside Drive. She had to negotiate a 5' wide 2'deep ditch right in front of the Park entrance. Pictures were introduced to the board. The ditch posed an obstacle to visitors including children who were physically challenged to cross the ditch. It makes since for Service District I to install a culvert as well as gravel to fix the problem. Parking has also been 1 Page 108 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. difficult with the new ditch. A rock wall or boulders could also be added so cars do not back into the ditch. Barbara Rabold spoke about the Park and the ditch which was posing an accessibility problem for people who are pregnant, with disabilities or people with young children. There was ice in places where it wasn't before.The disability act would question why the accessibility was changed. She would like to know the total cost of the project. She has called the park and they are trying to figure out what to do. 7. CHAIR'S REPORT Chair Arndt reported the addition of the Road Salt Quote to the agenda. He had talked with the City of.Kodiak and the State of Alaska to find out what they are doing regarding ordering salt. He had done work on Parkside and Cliffside due to severe drainage problems. He hoped that the work done has solved those issues. He talked with the Park Staff regarding the ditch problem at the entrance of the Park and they have received many complaints. N. Hayden requested the board correct the Park entrance and make it more accessible to the public. Board discussion ensued. Arndt suggested putting planks down. Symmons would like to meet with the Park and come up with a proposal that both the residents and the park approve of. Board agreed that they would meet with the Park Service. 8. OLD BUSINESS None 9.NEW BUSINESS A.Review Title 16 of the Borough Subdivision Code Chair Arndt reported Planning & Zoning Commission was in the process of rewriting the Subdivision Code. He discussed a few changes with the board. He would like the board to look over the Code and make suggestions. B. Resolution on Stipend SYMMONS MOVED to approve the FY2014-01 Resolution to increase the Chair Stipend from $3,600 to$4,800 annually. Board discussion ensued. ROLL CALL VOTE ON MOTION PASSED 5 to 0 C.Election of Officers Chair Arndt opened nominations for the Chair position SYMMONS NOMINATED Scott Arndt for the Chair. Nominations were closed. Chair Arndt opened nominations for the Vice Chair position 2 Page 109 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. HOWELL NOMINATED Dennis Symmons for Vice Chair. Nominations were closed. D.Quotes for Road Salt Arndt received two quotes for salt. Board discussion ensued. The board decided not to purchase salt this winter. They may tag on to the City of Kodiak's order next year and get a better price. Service Area No. I used chips and the other Road Districts used D-I for icy conditions on the road. 10.VISITOR COMMENTS Craig Dehart-Salt bag prices are better at Walmart. 11.BOARD COMMENTS D. Symmons - Can see where Natashas past experience and expertise will be a benefit in the future. N. Hayden-Really glad to be part of the board. She would like to be updated on the Parks ditch issue.She would like this to be dealt with sooner than later because of winter conditions. P. Hansen-We are going to have to do something with the Park entry. Maybe we can get Island Trails involved. C. Howell-None 12.MEETING SCHEDULE To be Announced. 13.ADJOURNMENT SYMMONS MOVED to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. Meeting was adjourned/at�7:15�p.m. (/l I L 1/ Date:c2- /,J�-�-D/G' JeNhy Clay I Engineering/Facil hies Ayt�grove Sao /7-i.r.1/ Date: .Z—/3- 20/5/ Scott Arndt,Chair Service Area No. I 3 Page 110 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. MONASHKA BAY ROAD SERVICE AREA RECEIVED Bayside Fire Hall—Regular Meeting November 6,2013,7 p.m. MAR 5 2014 MINUTES I. Meeting called to order: 7:05 m BOROUGH CLERKS OFFICE F; P KODIAK,ALASKA II. Roll.Call: Chaz Glagolich(CG)Absent out of town,Tom Lance(TL)Present,Steve Steffensen(S5) Present,Louise Stutes(LS)Present,Randy Spivey(R5)Present III. Approval of Agenda: Motion by L5,2nd by RS Motion Passed IV. Approval of Minutes: 1. Sept.25 Regular Board Mtg. Motion: Move to approve the minutes of the Sept.25 Regular Board Mtg. By_RS_, 2m By_IS Motion Passed 2. Oct.2 Special Board Mtg. Motion: Move to approve the minutes of the Sept.25 Regular Board Mtg. By_RS_, 2"d By IS Motion Passed V. Public Comments None VI. Unfinished Business -Old balance sheet vs new balance sheet-need update ASAP VII. New Business 1. Recognize new MBRSA Board Members. Louise Stutes and Randy Spivey 2. Elect new Board Officers: Tom Lance-Chair,Motion by L5,RS 2nd,Motion Passed Steve Steffensen-Vice Chair,Motion by CG,TL 2nd,Motion Passed Randy Spivey=5ecretary,Motion by TL,I5 2nd,Motion Passed Louise.States-Treasurer, Motion by SS,RS 2nd,Motion Passed 3. Treasurer's Report-new officer responsibility discussion,Louise will get budget updates for next meeting,and present all road contractor bills to Board for approvals/30 days. 4. Road work list and winter call out responsibility-Tom will begin snow plow call-outs as needed,and Randy is back-up...rotate duties over time with others. VIII, Public Comments none IX. Board Comments RS-Have meetings at 6pm In future? SS-Welcome all...if everyone pitches in,we won't burnout TL-Looking forward to working with everyone X. Adjournment • Next Meeting: Date tentative----> DEC 4,6pm • Meeting Adjournment: Motion by LS,RS 2nd,Motion Passed. • Adjourned 8pm Thomas Land •ate Randy Spi y . Date Chairman, - SA Secrete Page 111 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. WOMENS BAY SERVICE AREA BOARD REGULAR MEETING RECEIVED Date: February 4,2014 MAR 5 2014 Call to order: 7:09 pm BOROUGH CLERICS Off KODIAK,ALASKA Members Present: Dave Neuman, Scott Griffin, Bill Ecret,Greg Egle,Jessica Horn,John Isadore,and Dave Conrad. Also present;Dale Rice and Kevin Arndt Citizen's comments:None Contractor comments:Weather has provided a savings for Snow& Ice removal. Storm repairs are completed; grading has been on hold do to excessively wet weather. FD Old business: HUD&FEMA grants: little change since last meeting still awaiting borough approval for grants. New rescue truck has slide-in installed waiting for installation of light bar and arrival of new decals. Road service old business: Another FEMA grant came in we are waiting on payment. LOT SALES: Board members discuss letter of concern in regards to unpermitted driveways and required culvert installations.Chair will draft a letter for submittal. Electric fences have been installed on borough right-of-way. Paramanof culvert work is near completion. Fish Friendly culvert project: Large portion of grant has been denied. Discussion of the possibility of a ADEC registered contamination site being present. New Business FD: Brief discussion of the possible renewal of the fire department consolidation study. Budget:No major changes expected should be ready for public comments on schedule. Page 112 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.A.1. WOMENS BAY SERVICE AREA BOARD REGULAR MEETING Road Service: Discussion concerning budget and contract planning. Planning of work sessions to accomplish budget and contact for next fiscal year. Planning on work sessions to accomplish goals;date set for 02/I8/14. March 4th is still the goal for public budget meeting. Meeting closed at 815pm for executive session. Executive Session Discussion concerning contractual requirements for new road maintenance contract and • the work session also scheduled for 02/18/14. Topics will be use of snow gates, priorities for snow/ice control,work order requirements,and a quality assurance plan. Discussion about providing drivers with maps,also the use of salt and sand mixes,and the possibility of pre-purchase of gravel for future uses. Work session closed at 8:55pm. 76/./.1 acer-7 101 CHAIRPERSON WITNESS ii(// Page 113 of 144 Architectural/Engineering Review Board January 28 and Februa... AGENDA ITEM #17.6.1. KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting—March 10, 2014 SUMMARY APPROVED: Motion to enter into Executive Session for the purpose of discussing negotiations and to include Superintendent Stewart McDonald;Assistant Superintendent Marilyn Davidson, Chief Business Officer Lisa Pearce, and Attorney John Sedor(telephonic). APPROVED: Motion to adjourn. Subsequent to approval, Board of Education meeting minutes are posted on the District's website at inv .kibsd.orQ. Page 114 of 144 Kodiak Island Borough School District Special Meeting Summar... AGENDA ITEM #17.6.1. KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Regular Meeting— February 17,2014 SUMMARY ACTION ITEMS: APPROVED: Motion to approve the Agenda and Consent Agenda to include: *Approval of Minutes- Regular Meeting Minutes of January 20,2014, and Special Meeting Minutes of January 27,2014,as presented. *Approval of Request for Out of State Travel—Kodiak High School Art Club as presented. Eight members of the Kodiak High School An Club will travel to New York City. March 12-21. 2014. with Teacher Bonnie Dillard and Chaperones Karen Millstein and Marlon Branson. *Approval of School Board Plan for Improvement as presented. *Approval of Request to Bid 2014/2015 Supplies and Services to include Fire Detection and Suppression Systems Inspection, Kodiak High School yearbook production, District photography services, custodial supplies, food supplies, fresh milk,and general office and art supplies. *Approval of South East Regional Resource Center DCRS 14-28-001 — Contract Amendment I in the total amount of$56,028 and Purchase Requisition 00037858 in the amount of$36,570, which reflects the contract amendment increase for school psychologist services. *Approval of Purchase Requisition 00037559 to Konica Minolta Business Solutions in the amount of 554.571.91 for Rural School copiers. *Approval of Purchase Requisition 00037560 to GCI General Communications Inc. in the amount ofS123.245.68 for Rural Site video- teleconferencing equipment. *Approval of FF&E Purchase Requisition 00037626 to Apple Computer, Inc. in the amount of 5115.877.27 and FF&E Purchase Requisition 00037627, GCS Inc. in the amount of$45.584.00 for Furniture. Fixtures, and Equipment purchases to support the Kodiak High School Renovation and Expansion Project. PRESENTED: School Board President KATIE OLIVER presented certificates of appreciation to Main Elementary School Volunteers of the Month Cynthia Aquino and Donna Blair. Page 115 of 144 Kodiak Island Borough School District Special Meeting Summar... AGENDA ITEM #17.8.1. KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Regular Meeting— February 17,2014 SUMMARY PRESENTED: Superintendent Stewart McDonald presented certificates of appreciation to School Board President KA'T'IE OLIVER and School Board members RICK KNIAZIOWSKI, DEBRA KIRK,TODD HAILEY, NORM WOOTEN AND CDR. MICHAEL MULLEN and School Board Student Representative FRANCO NERO, in acknowledgement of School Board Recognition Month. PRESENTED: School Board President KATIE OLIVER presented a certificate of appreciation to Page Kiana Ballao from Main Elementary School. APPROVED: Resolution of Support for Smokefree Alaska,to be forwarded to the American Lung Association by the Kodiak Alaska Revolution Against Tobacco(KARAT)youth group. PUBLIC HEARING: School Board President KATIE OLIVER opened a Public Hearing to allow for comments from members of the community regarding the FY15 Budget. No comments were made. APPROVED: Motion to acknowledge receipt of the December 2013 Report of Revenues and Expenditures,year-to-date general fund revenues in the amount of 519,028326 and year-to-date general fund expenditures in the amount of S15,172,263. APPROVED: Motion to approve the GCI School Access for a term of live years beginning July I.2014 and ending June 30.2019 for inter-net services,and ACS for telephone services for a term of three years beginning July I. 2014 through June 30.2017,with the option to renew annually for two additional years for telephone services. APPROVED: Motion to adjourn. Subsequent to approval, Board of Education meeting minutes are posted on the District's website at lion.kihsd.org and on BoardDocs at kttp://r rnv'.boctnklocs.coin/ak/kodiak/Board.nsf/Public Page 116 of 144 Kodiak Island Borough School District Special Meeting Summar... AGENDA ITEM #17.B.2. . . -- , -* -i \ Kodiak Island Borough _ Engineering& Facilities Department tr r-. Projects Office I" ''�; 710 Mill Bay Road kook ' n A d� ∎"'in_,• _ 't Kodiak,Alaska 99615 -5,.(5." Phone (907)486-9210 Fax(907)486-9347 ,tw, To: Bud Cassidy,Borough Manager Cc: Bob Tucker, E/F Director From: Matt Gandel,Project Manager/Inspector RE: Change Orders for Period Ending January 31,2014 Below is a summary of approved change orders for capital projects for January 2014: Long Term Care Facility Davis Constructors&Engineers, Inc.—Contract No. 2013-11 Please note: All change orders for Davis Constructors are $0 increase to contract amount. Amounts shown are being covered by savings in the GMP contract. Change Order 419-$0.00 1) The fire alarm horn/strobes are extremely loud and have the potential to disturb the LTC residents during monthly testing. Providence has requested this change to replace the existing horn/strobes with chime/strobes that have a lower decibel level. Change Order 420-$0.00 1) Provide and Install annunciator panel per Providence request-$5,449.00 2) Provide and install 75-gallon day tank for generator per Providence request—$14,436.00 EMC Engineering LLC—Contract 2014-06 Change Order 43-$2,293.75 1) Additional special inspection cost for the Kodiak Long Term Care Facility due to a miscommunication on EMC's part, inspections for the month of June were not accounted for when they submitted the proposal that was approved as Change Order 41. Total inspection cost for LTC project was $13,566.25— EMC has been previously authorized for $11,272.50. This change order will make up the difference. School Emergency Generators Jensen Yorba Lott Inc.—Contract No.2014-13 Change Order 47-$21,131.00 1) Provide 65%construction documents(design development)for generator installation at Old Harbor, Karluk, Port Lions and North Star Elementary Schools based on the Concept Report completed by PDC Engineers. Page 117 of 144 Manager Reports on Projects to include Change Orders, Other ... AGENDA ITEM #17.B.2. Kodiak Island Borough i+�„r *Cr i�` ,„' Engineering& Facilities Department Projects Office fit' 710 Mill Bay Road ` .' d'i'” Kodiak,Alaska 99615 t. `h' ','7 ' a 11 Phone(907)486-9210 Fax(907)486-9347 TO: Mayor and Assembly FROM: Matt Gandel, Project Manager/Inspector CC: Bud Cassidy,Borough Manager Bob Tucker, E/F Director RE: Projects Status Report for Period Ending January 31, 2013 LONG TERM CARE FACILITY(PROVIDENCE CHINIAK BAY ELDER HOUSE) Construction on this project was completed in January 2014. A ribbon cutting and community open house was held on February 8, 2014, and was well attended. Margaret Hall and Mayor Friend cut the ribbon to officially ,t A,..rs#.�.4 open the facility, and residents are scheduled to move in rr � M'.,`, ' on February 25,2014. „ _ r *E, :."__ Thanks largely to the hard work of Davis Constructors and ,c• 1tII, ?� 1.3 tii Engineers this project was both ahead of schedule and 'i > 'N4/•"•-—;a: .. under budget. The contract completion date was March 31, 2014, and Davis reached substantial completion on "" "- " ` "-" °"= — December 16, 2013, three and a half months ahead of -- " schedule.The project budget was$19,865,000,and final costs will be roughly -,,,:7 a7 -7'.-- r t. "-1-t(f — yam. py i -' � h • v 011, ' �S6t ; r tt,, I'( k`.t.W:2' "kill.; ?� v .. Ltt rte' r ' i r i is-,;. r; a I a ! Ur—to.; /r s j zi Ribbon Cutting and Open House February 8,2014 Both the schedule and budget are the result of a successful use of the Construction Manager/General Contractor (CM/GC) contract delivery method.This delivery method brings in the contractor during the design phase, providing valuable contractor input during design, and also allowing construction to start before the final design is complete. The contract with Davis provides that any savings realized during subcontractor buyout are returned to KIB. On this project the total savings was roughly $1,400,000. Page 118 of 144 Manager Reports on Projects to include Change Orders, Other ... AGENDA ITEM #17.B.2. Approximately$525,000 of that saving was used for upgrades to the building finishes and also to cover changes that came up during construction, including code required work and changes requested by Providence. The balance of the savings will be deducted from the contract amount through a deductive change order. The overall project budget as of 2/8/14 is shown below: Expenses to Subproject Budget Date Obligated Remaining 1 CM by Consultant $7,865 $7,865 $0 $0 2 CM in House $9,174 $9,325 $0 $(151) 3 Land $15,350 $15,377 $0 $(27) 4 Design Services $1,237,148 $852,824 $95,976 $288,347 5 Construction $15,464,346 $13,375,894 $2,068,243 $20,207 9 Indirect Admin $607,599 $125,901 $0 $481,697 11 Contingency $2,523,518 $ 0 $0 $2,523,518 PROJECT TOTAL $19,865,000 $14,387,188 $2,164,219 $3,313,591 LANDFILL LATERAL EXPANSION Brechan Enterprises has been working on Phase II of the Landfill Lateral Expansion project, constructing a new fully-lined landfill cell with leachate collection system. All the sub-liner leachate piping has been installed and pressure tested.Storm water collection and diversion structures and piping are completed and functional.Construction activities are currently shut down for the winter. A contract for Phase III has been awarded to ASK SKW Eskimos, Inc. They are currently working on contract submittals, and plan to start construction in spring 2014. The contract stipulates final completion of Phase Ill by May 31,2015. KFRC VENTILATION MODIFICATIONS The scope of this project includes modifications to the Kodiak Fisheries Research Center (KFRC) ventilation and electrical systems and installation of lighting controls that will enhance and extend the life of the building systems, and increase the energy efficiency of the facility. The United States Government will be reimbursing KIB for a portion of the construction costs through a lease amendment with GSA for the NOAA occupied space in the building. The Assembly approved the lease amendment and a construction contract with Wolverine Supply of Wasilla on January 2, 2014. Wolverine is currently working on submittals and ordering materials, and plans to start onsite construction in April 2014. Construction needs to be completed no later than July 15, 2014 to comply with the GSA funding requirements. ANTON LARSEN BAY DOCK KIB has received Alaska Legislature and Denali Commission grants to provide upgrades and expansion of the existing floating dock facilities at Anton Larsen Bay.Jensen Yorba Lott (JYL) and PND Engineers have completed topographic and bathymetric surveys of the area and PND provided a conceptual design report with options and cost magnitudes in January 2014. Public meetings are currently being planned to allow input from the various user groups of the dock and other interested parties. Part of the current design discussion is the need for geotechnical exploration to determine the suitability of the subgrade Project Status Report—January 2014 Page 2 Page 119 of 144 Manager Reports on Projects to include Change Orders, Other ... AGENDA ITEM #17.B.2. conditions. The current estimate for this geotechnical work is $100,000, and staff and JYL are currently exploring options to reduce that cost. PORT LIONS SCHOOL EXTERIOR PAINTING This project is painting of the exterior of Port Lions School.This project was scheduled to go out for bid in February 2014 with the work completed during the summer of 2014, but is currently on hold pending the review of the use of the Facilities Fund for Renewal and Replacement projects. CHINIAK SCHOOL OIL TANK REPLACEMENT Chiniak School is next on the list of island-wide replacement of underground oil tanks at school facilities. Chiniak has a 12,000 gallon and a 500 gallon underground tank that will be closed and replaced with a new 3,000 gallon aboveground tank. KIB staff has received approval from the Alaska Department of Environmental Conservation to close the existing 12,000 gallon tank in place, and not have to incur the expense of removing it from the ground. A change order for Jensen Yorba Lott to complete design and provide assistance during bidding and construction is currently before the Assembly for approval. EAST/PETERSON FLOORING This project will be removal and replacement of flooring at East and Peterson Elementary Schools. Jensen Yorba Lott has completed the pre-design for this project, which included site visits and assessments to develop a scope of work.This project was scheduled to go out to bid in early 2014,with construction in the summer of 2014, but is currently on hold pending the review of the use of the Facilities Fund for Renewal and Replacement projects. KODIAK MIDDLE SCHOOL CONCRETE This project is the final project to be completed from the 2004 GO Bond Issue. The scope consists of repairs to concrete walls and walkways surrounding Kodiak Middle School. The project was previously bid twice;the first time the bids exceeded available funding and the second time there were no bidders. Jensen Yorba Lott completed the original design for this project,and has made adjustments to the scope of work to try and attract more interest from local contractors, and ensure that the base bid scope of work matches available funding.Staff plans to rebid this project a third time in February 2014(following review by the Architectural/Engineering Review Board),with construction in the summer of 2014. i- td..int A.@ i)fT(4 1ff I .. r n .,,z-J-0 .i ,r �yna t ?� ' a tal s ` a 9 d '— ct r „, � sf c A _ Exwsting KMS Concrete Walls and Walkways FIRE PROTECTION AREA NO. 1 EMERGENCY GENERATOR KIB received a $40,000 Designated Legislative Grant in 2012 to provide an emergency power generator and switch gear at the Bayside Fire Station. The grant amount is not sufficient to cover purchase and installation of the generator and other equipment, so the Assembly recently gave approval to the Fire Project Status Report—January 2014 Page 3 Page 120 of 144 Manager Reports on Projects to include Change Orders, Other ... AGENDA ITEM #17.B.2. Protection Area board to allocate a portion of their fund balance to the project. RSA Engineering completed the original performance specification for the project, and a change order for them to compile a bid package and perform construction administration/inspections for the project is on the agenda for Assembly approval on February 20,2014. WOMENS BAY ARE HALL ADDITION KIB has received grants from the Alaska Legislature and U.S. Department of Housing and Urban Development for design and construction of an emergency shelter at the Womens Bay Fire Hall. Preliminary design discussions are underway for this project. Design will incorporate public input as well as input from the Womens Bay Service Area board. A change order for Jensen Yorba Lott to proceed with conceptual design was approved by the Assembly on February 6,2014. BOROUGH BUILDING RENOVATION There are several Renewal and Replacement Projects for the existing Borough Building that will be combined into one project for overall renovation of the building. These include replacing the boilers, asbestos abatement in the boiler room and existing flooring, installing new flooring, and upgrades to various mechanical and electrical building components. It is anticipated that this will be a phased multi- year project beginning after the School District relocates its offices in the fall of 2014.Jensen Yorba Lott has completed pre-design work for this project, including site visits,creation of Autocad base sheets for future drawings,and providing a technical memorandum describing the existing systems and options for mechanical and electrical upgrades. This project is currently on hold pending the review of the use of the Facilities Fund for Renewal and Replacement projects. SCHOOL EMERGENCY GENERATORS KIB received an Alaska Legislature grant in FY2012 for installation of emergency generators at several Borough schools. In the summer of 2014 the Projects Office is planning to install generators at the schools in Karluk, Old Harbor, Port Lions, and North Star Elementary. Jensen Yorba Lott and PDC Engineers has completed pre-design work for this project, including site visits, verification of existing electrical and lighting systems, preliminary concept drawings and generator sizing, and providing an order of magnitude construction and operational cost estimates. PDC is currently working on design development stage documents,based on input from KIB and KIBSD staff. ARCHITECTURAL/ENGINEERING REVIEW BOARD The Architectural/Engineering Review Board met on January 28, 2014, and reviewed a list of upcoming projects to provide direction to KIB staff on which projects and at what stage in design they would like to perform reviews.The board elected Scott Arndt chairperson and Gregg Hacker vice-chair. The board will meet again on February 11, 2014 for a review of the following projects: Kodiak Middle School Concrete Repairs,Anton Larsen Dock,Fire Protection Area No. 1 Emergency Generator,and the School Emergency Generators. Note: A status report on the Kodiak High School Addition and Renovation project is provided separately from Wilson Engineering,Inc. Project Status Report—January 2014 Page 4 Page 121 of 144 Manager Reports on Projects to include Change Orders, Other ... AGENDA ITEM#17.B.2. O i.y4� }4m+t wA ^ 1 q \{I 4 t s't° ��6 J i 4 1 U t �. �i r ' I ii. � '(� i : � , , ; al ill i4 It. i{343.a se *.' n 1 0 tl�R f 1 I cdt � i. p 1 { ..°1`' " 4 ; ,414 1-� 4 cd , I � `` "4° l it. Page 122 of 144 Manager Reports on Projects to include Change Orders Other... CD CD CID CD CD N KHS Addition 86 Renovation Project Budget Construction Management by Consultant— �~ $ 1,335,155 a Design Services $ 6,739,369 Construction Services (Including Construction Contingency) $ 66,757,750 o Equipment (FF&E) $ 2,000,000 0 Administrative Overhead $ 1,300,000 a N Percent for Art $ 667,578 Project Contingency $ 1,679,157 Total $ 80,479,009 G) m N o y A D it CO i� N KHS Addition 86 Renovation Project Funding O Total Budget $80,479,009 3 aNew Bond Sales ° CU ° Existing Bond Proceeds ° Legislative Grants 0 - $- $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 $60,000,000 $70,000,000 $80,000,000 z co Legislative Grants Existing Bond Proceeds New Bond Sales ❑ Funding Sources $7,538,000 $4,261,195 $68,679,814 A J m A D 2 V >1 CO N v u, '0 0 Project Budget Status 1/30/2014 KHS Addition & Renovation S CM by Consultant Design Services I Construction Equipment g m Administrative Overhead o Budget O Art o Expensed/Obligated m Project Contingency Remaining 0 20,000,000 40,000,000 60,000,000 80,000,000 Project Administrative Equipment Construction Design Services CM by Art - Contingency Overhead _ Consultant m nBudget 1.679,157 667.578 1,300,000 2,000,000 66,757,750 6,739,369 1,335,155 oExpensed/Obligated 0 589,869 680,322 156,822 64,168,181 6,614,097 652,365 o sRemaining 1.679,157 77,709 619,678 l 1,843,178 2,589,569 i 125,272 682,790 a A D 3 -a N 03 N N m Project Status Update O.° r Kodiak High School Renovation Project officially commenced on May I,2013. Over the last 9 months Watterson Construction Company has maintained expected progress. in r Phase 1,Paving of the Upper Mill Bay Parking Lot was completed on June 1,201 3 as scheduled. o r Phase 2,Gymnasium Renovation, scheduled for completion August 22, was delayed when the decision was made to replace the wood sports floor system. n Students were given partial use of the Gymnasium until mid-October when the new floor system arrived on Island.Upon completion of the flooring,full use of the Gymnasium was turned over to the staff and students January 6. m n r Phase 3 completion,originally scheduled for November 30,2013,was split up to accommodate circumstances unique to each area.With the Weight and Cardio rooms scheduled to be completed so close to the Holidays,it was agreed to allow the Contractor to complete these rooms along with the Gymnasium.Combining Athletic Departments into one turnover allowed the KHS staff time to relocate the weight equipment into the new space during the �D holiday break. O a r Phase 3 completion of the Basement Locker Rooms was delayed due to unforeseen moisture concerns in the existing subgrade.Moisture levels coming through the basement concrete would prohibit the installation of scheduled vinyl flooring without spending$70K on Moisture Mitigation. This cost O combined with other required modifications would not deliver added value for the cost.For these reasons it was decided to install Ceramic Tile throughout the locker room floors for the same cost. The installation of Ceramic Tile provided lasting value for the investment. Additionally, the vinyl material not used can be installed in other areas of the complex. Installing this material in other locations will result in material credits of approximately-$10K. • r Phase 3 Boiler Plant was brought on line in late November. While assuming their role as the building's primary heat source,these new boilers and related equipment required additional time for factory representatives to assist the Contractor in the rather complex installation.Commissioning and Balancing of Phase 3 Mechanical systems was completed on January 19th with excellent reports. Phase 4 construction of the multi-story Tower Complex progresses as the Contractors primary focus.Installation of the exterior thermal envelope started -u this month,as did the PVC roof system.Interior fireproofing will continue through February. Interior wall framing and utility rough-in will continue for the next several weeks.The Contractors current Critical Path Method Schedule indicates the Phase 4 completion being delayed by 2 weeks.We have agreed to allow the Contractor time to improve on his current schedule delay. If the schedule does not improve by March 12,2014,it was mutually agreed that n rn current classroom configurations will stay as they are until the Tower is complete. A rnA 4 to OJ N CD Ell 0 Progress to Date / Phase 1 through 5 0 t . .6/1/13 /Completed j y Phase I 1 o UMB Paving 6/1/13. 5 0 c Gym Wood Floor Completed 12/2/13 o Phase 2 0 Gymnasium 8/22/13 , N 3 m Basement Moisture. Completed 12/3/14 o Phase 3 J ❑Actual m Boiler,Locker 1/30/13 • I &Weight Rooms _ 0 Contract o In Progress 51- Phase 4 Tower,Music &Mat Rooms - In Progress Phase 5 A Welding Room 8121114 cu &West Parking I I m Z to Weeks 0 10 20 30 40 50 60 70 80 0 0 A A m a D s It V co N co co co Construction Contingency 0 a- 5 n $1 52,447 $2,589,569 Approved Changes Construction Contingency .24%of Contract Sum 4.2%of Project 0 t 5.8%of Contingency Fund a 9 Contract Sum ❑ Construction Contingancy Approved Changes $62,257,750 n Contract �' m to N n A m 03 N 0) w CD m a N Upper Mill Bay Parking Lot Construction Cost 0 $1,250, 182 5 Total Approved o Construction Cost $362,682, /Approved=Change's;.. °'29% of:Contract cr, Sum ❑ Contract Sum o ❑Approved Changes Contract Sum $887,500 m tO n o A A s D7 CO m co v A <n a Understanding the Dynamics of Project Change N O 7 O k One of the most challenging aspects of Project Management is the need to v Manage Change. Constant change in the Scope of Work, Material Costs and co o Schedule requires a total team effort to keep the Project under budget and progressing smoothly. O i> The following pages provide a brief overview of how "Project Change" is managed on the Kodiak High School Addition and Renovation Project. m w n 0 o • D 8 V CO N N CD (, C CD a N Understanding Vehicles Used for Project Change 0 2m. N fr There are several aspects of project change. RFI Request for Information v r Contractor initiated request for clarification in the contract documents CD RFP Request for Proposal a • Owner initiated request for addition or deletion in the scope of work CD o PCO Potential Change Order r Contractor identifies potential additional work that could impact cost and • schedule t. DC Design Clarification r Architect issues design clarification or change intended to have no impact to cost or schedule rn m fr CO Change Order ■ Approved change in the contract price, scope of work or schedule A =1 A S D 9 CO N v 0) d m 7J y Request for Information : RFI 0 The RFI is used to confirm the interpretation of a detail, specification or note in the construction drawings.The response provided to the RFI may provide a Design Clarification (DC) required to continue the work. 0 a The RFI is also used to state a concern related to an omission or misapplication 0 of specified materials.When the response modifies the Scope of Work, the Architect will issue an Request for Proposal (RFP) to address appropriate action. 0 z m o w n y A t> 10 N N F, Request For Proposal: RFP 0 . The Architect will issue a Request For Proposal (RFP) when change in the Scope of Work will result in impacts to the Contract Price or Schedule. Change in the Scope of Work is recognized through RFI's and the Architect's 0 on going review of Design Drawings, Submittals and Shop Drawings. a o tt Contractor costs are detailed in the RFP and carefully reviewed by the PM for accuracy in labor, material, equipment rates and compliance with the Contract General Provisions. Discrepancies in cost are returned to the Contractor for 0 correction.To-date, this detailed review of cost change has resulted in a net w savings to the Owner of approximately $ 113,580. °n p g D V N AGENDA ITEM #17.8.2. IIt•1 43 8° i;n2 m . M� o vs. m c ma cgma,U L o 2 a I 9� a N V N O e Eon. °''a Il PIP G C ° U �, 0 O Sat . co Vco fr...., CT C 1 2 cul • • 0 Page 134 of 144 Manager Reports on Projects to include Change Orders, Other... D 3 N CD (D S) N Potential Change Order: PCO or D EC II' Many times the response offered in the RFI, or the direction provided in the DC is intended as a "no cost" change.When the Contractor disagrees with the "no cost" intent, he will issue a Potential Change Order which explains his interpretation of the information.Also provided would be a detailed cost summary backing his position. 0 i" The PCO is reviewed by the PM & Design Consultants for its validity & conformance to the design documents.When deemed invalid, it's returned "Not Approved". If valid and reasonable in cost, the PCO is reviewed by the KIB project manager for approval. °n it a p 13 Do N v Design Clarification : DC r.c) Through the course of any project, the Architect performs ongoing design reviews. Design clarifications can be identified from submittal reviews or questions posed in the Contractor issued RFI.When the Architect deems that clarifications are required, the DC is issued to memorialize the clarification. a I> When a DC is issued that changes the Scope of Work, the Contractor will issue a Potential Change Order (PCO) identifying cost and schedule impacts. This method of cost change is sometimes used in lieu of the RFP to expedite the process when time is of the essence. n y A A I4 V CO 0) N v a Change Order: CO Modifications to the Contract price, Scope of Work and schedule shall proceed only with an approved, fully executed Change Order (CO). o i' After careful review and validation of costs associated with RFP's and PCO's, a N the KIB Project Manager will process Change Order for approval by the KIB O Manager and/or Assembly as required by KIB Code. z m 0 w n y A D 15 co N N Cost Change / Submitted vs . Actual 0 CD`g $400,000 - -- $350,000 -- — $300,000 $250,000 ❑Cost Submitted a $200,000 - $152,447 Approved to Date a Cost Approved N $150,000 n Net Savings _ $115,305 Net Savings o $100,000 i Pending $50,000 - $100,014 Pending RFP& PCO $0 Submitted vs rn Z Actual w n o y A D 16 V CO 1J AGENDA ITEM #17.8.2. Kodiak Island Borough Engineering& Facilities Department gvh r73 Projects Office tAs ai - 710 Mill Bay Road t �i , . Kodiak, Alaska 99615 Phone(907) 486-9210 Fax (907)486-9347 To: Bud Cassidy, Borough Manager Cc: Bob Tucker, E/F Director From: Matt Gandel, Project Manager/Inspector RE: Change Orders for Period Ending February 28, 2014 Below is a summary of approved change orders for capital projects for February 2014: Chiniak UST Replacement Jensen Yorba Lott Inc.—Contract No. 2014-13 Change Order#6-$53,411.00(Approved by Assembly on 2/20/14) Design and Construction Administration services for the Chiniak UST replacement project including construction documents and Alaska DEC required tank decommissioning plan and reporting. Kodiak High School Addition and Renovation Watterson Construction Co.—Contract 2013-24 Change Order#21-$47,610.00 1) Add power and fire alarm pull station gymnasium-$2,774.00. 2) Provide 2 zones for reheat coil C10S and address missing thermostats to control heat coils in room C213,Weight&Cardio-$5,044.00. 3) Rental charge for bleacher storage during replacement of gymnasium flooring-$4,828.00. 4) Addition of Y.." plywood on top of metal stud outlookers as backing for substrate board on roof. Add 2x8 sleepers for Rhinobond fasteners where depth of insulation exceeds longest screw available-$21,066.00. 5) Add Door B110-1-$2,122.00. 6) Reduce overall height of door frames A119-2&A145-2-$397.00. 7) Add temporary traffic control signage and speed bumps-$4,845.00. 8) Revise door hardware-$6,534.00. Change Order#22-$47,277.00 1) Credit to remove duct detector—($333.00). 2) Provide'''A" propane piping from existing tank to boiler burners-$4,087.00. 3) Provide propane piping to scheduled Lab gas turret fixtures and credit for 55 sinks under Div. 22 at epoxy counters-$5,522.00. 4) Add power to vent fan 101-$3,904.00. Page 139 of 144 Manager Reports on Projects to include Change Orders, Other ... AGENDA ITEM #17.B.2. 5) Add analog fuel lever sensor with digital output& DDC point to monitor fuel level in fuel oil tank -$16,323.00. 6) Prove shower partition material for installation of scheduled shower rods-$2,162.00. 7) Provide type A hollow metal door bland for opening E101-$783.00. 8) Provide unfaced fiberglass insulation in exterior fin voids at Area A of Tower to completely fill voids-$3,503.00. 9) Spray metalize all 21 gusset plates&sealed welds Area A Tower-$8,661.00. 10) Add addition&support at STEP panel,Area A Tower,GL FT, between GL 1T&2T-$2,095.00. 11) Change door hardware on doors to allow access from stairwells-$570.00. Womens Bay Emergency Shelter Jensen Yorba Lott Inc.—Contract No. 2014-13 Change Order#8-$49,868.00(Approved by Assembly on 2/6/14) Provide predesign and concept design work for Womens Bay Emergency Shelter; survey, environmental assessment,concept design and statement of probable cost. Change Orders-February 2014 Page 2 Page 140 of 144 Manager Reports on Projects to include Change Orders, Other ... AGENDA ITEM #17.B.2. Kodiak Island Borough S3 '+_ xLr p. r�`i Engineering& Facilities Department ,? j3. �/ Projects Office 1 sy �+�" 710 Mill Bay Road q + " ' f Kodiak,Alaska 99615 �r„ Phone(907)486-9210 Fax(907)486-9347 TO: Mayor and Assembly FROM: Matt Gandel, Project Manager/Inspector CC: Bud Cassidy,Borough Manager Bob Tucker, E/F Director RE: Projects Status Report for Period Ending February 28,2014 LANDFILL LATERAL EXPANSION Brechan Enterprises is the contractor for Phase II of the Landfill Lateral Expansion project,constructing a new fully-lined landfill cell with leachate collection system. All the sub-liner leachate piping has been installed and pressure tested.Storm water collection and diversion structures and piping are completed and functional. Construction activities are shut down for the winter, and scheduled to resume in March 2014. Phase III is construction of a leachate treatment plant. A contract for Phase III has been awarded to ASRC SKW Eskimos,Inc.ASRC is currently working on contract submittals, and plans to start construction in spring 2014.The contract stipulates final completion of Phase III by May 31, 2015. KODIAK FISHERIES RESEARCH CENTER VENTILATION MODIFICATIONS The scope of this project includes modifications to the Kodiak Fisheries Research Center ventilation system and installation of lighting controls that will enhance and extend the life of the building systems, and increase the energy efficiency of the facility.The United States Government will be reimbursing KIB for a portion of the construction costs through a lease amendment with GSA for the NOAA occupied space in the building. Wolverine Supply is the contractor for the project, and plans to start onsite construction in April 2014. Construction needs to be completed no later than July 15, 2014 to comply with GSA funding requirements. CHINIAK SCHOOL OIL TANK REPLACEMENT Chiniak School is next on the list of island-wide replacement of underground oil tanks at school facilities. Chiniak has 12,000 gallon and 500 gallon underground tanks that will replaced with a 3,000 gallon aboveground tank. KIB staff has received approval from the Alaska Department of Environmental Conservation to close the existing 12,000 gallon tank in place, and not have to incur the expense of removing it from the ground.A change order for Jensen Yorba Lott TWO to complete design and provide assistance during bidding and construction was approved by the Assembly on February 20, 2014. The 95%design documents for this project were reviewed by the Architectural/Engineering Review Board on February 25, 2014. JYL is currently incorporating the comments from the ARB into the design, and this project is scheduled to go out to bid on March 7,2014. Bids will be due April 1,2014. Page 141 of 144 Manager Reports on Projects to include Change Orders, Other ... AGENDA ITEM #17.B.2. ANTON LARSEN BAY DOCK KIB has received Alaska Legislature and Denali Commission grants to provide upgrades and expansion of the existing floating dock facilities at Anton Larsen + Nr�^.Y Bay. Jensen Yorba Lott and PND ° ti� Engineers have completed topographic ! and bathymetric surveys of the area and PND provided a conceptual design report with options and cost magnitudes in January 2014. Public meetings in Kodiak, Ouzinkie, and Port Lions are scheduled - for March 5, 2014. The conceptual design, design process, and anticipated Dock Conceptual Rendering construction schedule will be presented at the public meetings, and public comments will be accepted through March 19,2014. KODIAK MIDDLE SCHOOL CONCRETE This project is the final project to be completed from the 2004 GO Bond Issue. The scope consists of repairs to concrete walls and walkways surrounding Kodiak Middle School. The project was previously bid twice;the first time the bids exceeded available funding and the second time there were no bidders. Jensen Yorba Lott completed the original design for this project, and made adjustments to the scope of work to try and attract interest from local contractors and ensure that the base bid scope of work matches available funding. The Architectural/Engineering Review Board reviewed the revised design on February 11,2014,and bidding was open on February 21, 2014. Bids are due March 18, 2014. a.% 71 1$ .tjt j jI 4 "' _ i '4�, P f ,1-.;' * ao 1c—.:v -r � � k f "j „ :. + 75 v :1 r ' 4 l,.ae F y y g ��r 'G1-it w �8 ilk N -- —'--.. 4Eg1 -Y Y a5J ±r t T-t *T •' ..:1 # J d ?diS` f; . :Sr' ' .°ak:' `''' ti 9.::: ' Existing KMS Concrete Walls and Walkways FIRE PROTECTION AREA NO.1 EMERGENCY GENERATOR KIB received a $40,000 Designated Legislative Grant in 2012 to provide an emergency power generator and switch gear at the Bayside Fire Station. The grant amount is not sufficient to cover purchase and installation of the generator and other equipment, so the Assembly recently gave approval to the Fire Protection Area board to allocate a portion of their fund balance to the project. RSA Engineering has completed the basic specifications for the project, and is currently completing design and compiling a bid package. Project Status Report—February 2014 Page 2 Page 142 of 144 Manager Reports on Projects to include Change Orders, Other ... AGENDA ITEM #17.B.2. SCHOOL EMERGENCY GENERATORS KIB received an Alaska Legislature grant in 2011 for installation of emergency generators at several Borough schools. In the summer of 2014 the Projects Office is planning to install generators at the schools in Karluk, Old Harbor, Port Lions, and North Star Elementary. Jensen Yorba Lott and PDC Engineers have completed 65% design development documents which were reviewed by the Architectural/Engineering Review Board on February 25, 2014. The 65% design was approved by the ARB,and the design team is proceeding to 95%design. WOMENS BAY FIRE HALL ADDITION KIB has received grants from the Alaska Legislature and U.S. Department of Housing and Urban Development for design and construction of an emergency shelter attached to the Womens Bay Fire Hall. Preliminary design discussions are underway for this project. Design will incorporate public input as well as input from the Womens Bay Service Area board. Jensen Yorba Lott is currently working on conceptual design, and is scheduled to make a presentation to the Womens Bay Service Area board on March 4,2014. PORT LIONS SCHOOL EXTERIOR PAINTING This project is painting of the exterior of Port Lions School.This project was scheduled to go out for bid in February 2014 with the work completed during the summer of 2014, but is currently on hold pending the review of the use of the Facilities Fund for Renewal and Replacement projects. EAST/PETERSON FLOORING This project will be removal and replacement of flooring at East and Peterson Elementary Schools. This project was scheduled to go out to bid in early 2014, with construction in the summer of 2014, but is currently on hold pending the review of the use of the Facilities Fund for Renewal and Replacement projects. BOROUGH BUILDING RENOVATION This project is a combination of several Renewal and Replacement projects for overall renovation of the existing Borough Building. The work would include replacing the boilers, asbestos abatement in the boiler room and existing flooring, installing new flooring, and upgrades to various mechanical and electrical building components. It is anticipated that this will be a phased multi-year project beginning after the School District relocates its offices in the fall of 2014.This project is currently on hold pending the review of the use of the Facilities Fund for Renewal and Replacement projects. ARCHITECTURAL/ENGINEERING REVIEW BOARD The Architectural/Engineering Review Board met on February 11 and 25, 2014, and reviewed the following projects: Kodiak Middle School Concrete Repairs,Anton Larsen Dock, Fire Protection Area No. 1 Emergency Generator, School Emergency Generators, and Chiniak School Oil Tank Replacement. The ARB approved 95%design for KMS Concrete Repairs, 65%design for School Emergency Generators, and 95%design for Chiniak School Oil Tank Replacement. Note: A status report on the Kodiak High School Addition and Renovation project is provided separately from Wilson Engineering,Inc. Project Status Report—February 2014 Page 3 Page 143 of 144 Manager Reports on Projects to include Change Orders, Other ... AGENDA ITEM #17.B.2. WILSON ENGINEERING MONTHLY PROGRESS REPORT Kodiak High School Renovation Period Ending; February 28, 2014 Summary: The new basement shower/locker facility was completed this period and inspected for occupancy on February 1.After a brief correction period for punch list items,the area was turned over to KSH staff and students during the second week of February.With Phase 2&3 milestones now completed,the Contractor will focus all efforts on the Phase 4 Tower. Watterson Construction and various trades continue their progress with interior wall framing,fireproofing,electrical and mechanical rough-in.The exterior thermal envelope is scheduled for completion this period along with the new PVC roof system.As Tower construction progresses,so does project management at all levels.Coordination meeting this period focused on delivery and installation of the Owners Network Access, Distribution and Core Systems(IT equipment).With the IT equipment package awarded to Integrated Logic, phasing the installation into the Contractors schedule will be essential to the Towers completion milestone. • Work This Period: t tf�f } t • Punch list corrections in the basement locker rooms I ttjti •-•••'"•_•- ,.> • PVC roof at phase 4 Tower Pp� fib �' lj�t• C `s • Exterior thermal panels 1.• 11+ r f r= ! • Interior wall framing ,•t3 i ° r/t �" ( � t lir I g x+ wt w�l, a _ aa • Electrical&mechanical rough-in • t•' •Work Scheduled Next Period: 1J3-`S XV ?yl$ ,..t,�J tknItiC,Akft, 'f.t. • Exterior weather barrier Tower exterior thermal system • Continue utility rough-in •• PVC roofing on Music Room .-$.'^ ,,,,,...\ V , • Continue installing exterior weather barrier � �'v =- -^ ,. • Hollow metal door and window frames , Schedule Status: Phase 2 Gymnasium completed. Phase 3 '\ completed. Phase 4 schedule indicates a three week delay in • 1 , p completion.Contractor currently making up lost ground. ` ' U 5 � ,i�l •I I liti e, a 8 39 �, Scheduled Milestones In Progress RFI's 9 ,y5•4.:=.,, }• 4,ry � Phase Start Milestone % Last Period 25 'F-' r �; i t Complete This Period 39 Fireproofing at level 4 1 4-5-13 6-01-13 99% Open RFI's 08 2 4-5-13 9-23-13 100% �.G. 7}{er? :l .131„, "3r 3 4-5-13 01-16-14 100% Total To-Date 278 a t .•4 4-5-13 8-01-14 37% • % ' ; 4$ f . ;; ;;;;:::Period .• Dele• LP G -, z.,., 4 ASS • Additional GWB at 4th floor classrooms .}+ at kr i, �." ..r r • Library casework modifications " ;• Level 3 interior wall framing Bruce Walter, Project Manager Page 144 of 144 Manager Reports on Projects to include Change Orders, Other ... Kodiak Island Borough Assembly Regular Meeting Guidelines March 20, 2014, 7:30 p.m., Borough Assembly Chambers PLEASE ANNOUNCE: Please remember to turn off ringers on your cell phones or put them on vibrate. 1. INVOCATION Sergeant Major Dave Blacketer of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. cc ally ay gin Recommended motion: Move to excuse Assembly membePBonney whois absent due to personal leave. aUred VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk Olt) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. All items in yellow are consent agenda items. Summary of Consent Agenda Items: e* Regular Meeting Minutes of February 6, 2014. e* Confirmation of the Mayoral Appointment to the Prince William Sound Regional Citizens Advisory Council (Mr. Al Burch). Recommended motion: Move to approve the agenda and consent agenda. VOICE VOTE ON MOTION. 5. APPROVAL OF MINUTES A. *Regular Meeting Minutes of February 6, 2014. 6. AWARDS AND PRESENTATIONS A. Student of the Month for February 2014 — Mayor Friend • Chase Shugak, a Senior at Old Harbor School B. Women's History Month Proclamation — Mayor Friend • Accepting: Sandra Wilkins, Kodiak Womens Resource and Crisis Center C. Choose Respect Proclamation — Mayor Friend • Accepting: Sandra Wilkins, Kodiak Womens Resource and Crisis Center Kodiak Island Borough Assembly Guidelines March 20, 2014 Page 1 7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) A. Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. State of Alaska Alcoholic Beverage Control Board Liquor License Application for Transfer of Ownership, Transfer of Location, Restaurant Designation Permit, and DBA Name Change (Licensee/Applicant: Aquamarine, LLC.). Recommended motion: Move to voice non-protest to the to the State of Alaska Alcoholic Beverage Control Board Liquor License application for transfer of ownership, transfer of location, restaurant designation permit, and DBA name change for Aquamarine LLC. Clerk's Note: 20 p blic hearing notices were mailed out to landowners. Public hearing respon -s :ve been provided. Staff Report— Clerk Javier Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS — None. 13. NEW BUSINESS A. Contracts — None. Kodiak Island Borough Assembly Guidelines March 20, 2014 Page 2 B. Resolutions 1. Resolution No. FY2014-08A Amending Resolution No. FY2014-08 to Approve the Non-Profit Funding Request for the Hospice of Kodiak. Recommended motion: Move to adopt Resolution No. FY2014-08A. Staff Report — Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. 2. Resolution No. FY2014-29 Adopting the Kodiak Island Borough Strategic Plan for the Years 2014-2018. Recommended motion: Move to adopt Resolution No. FY2014-29. Staff Report— Manager Cassidy Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. C. Ordinances for Introduction 1. Ordinance No. FY2014-15 Altering the Boundary of Womens Bay Service Area By Annexation of the Area Comprising Proposed Lots 1 and 2 of Kashevarof Heights Subdivision, a Portion of Lot 1, U.S. Survey 2539, as well as the Proposed Panamaroff Creek Drive Right of Way Extension and Service Road as Illustrated in Exhibit A. Recommended motion: Move to adopt Ordinance No. FY2014-15 in first reading to advance to public hearing at the next regular meeting of the Assembly. Staff Report — Manager Cassidy Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. D. Other Items 1. * Confirmation of the Mayoral Appointment to the Prince William Sound Regional Citizens Advisory Council (Mr. Al Burch). Kodiak Island Borough Assembly Guidelines March 20, 2014 Page 3 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 15. ASSEMBLY MEMBERS' COMMENTS Announcements — Mayor Friend The next Assembly work session will be held on Thursday, March 27 at 7:30 p.m. in the Borough Conference Room. The next regular meeting is scheduled on Thursday, April 3 at 7:30 p.m. in the Borough Assembly Chambers. The Borough Offices will be closed Monday, March 31 in observance of Seward's Day. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines March 20, 2014 Page 4 / KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET i �V j Regular v Special Date: Q ' 11 JCI Convened: Recessed: Reconvened: Adjourned: in clierCant BY: BY: �r�� t� /Rink }0 BY: BY: BY: c /j tatJ SECOND: SECOND:p\ pfLefik)SECOND: (J U SECOND: i /� J SECOND:( asktiLfri--i i J �5 �5�1.,,,,,,, N\-) gr, .4 . ,‘ ,, ,),,..), 1/4# . , atty., .,,.\ • , 04,E \\,,,,, , , ,, , . YES NO • -• YES NO - YES NO .` • .YES -NO-` YES` NO Ms. Austerman Ms. Austerman Ms. Austerman Ms. Austermart .r� Ms. Austerman Mr. Bonney 1,/ I �:• n- . :o k r. :- - . \ B.• - Mr. Griffin / ' / Gri 'i r. t iffin M.Gfriffi r. , Mr. Kaplan / �! Mr. Kaplan Mr. Kaplan Mr. Kaplan ✓ Mr. Kaplan p V Ms. Lynch V Ms. Lynch Ms. Lynch Ms. Lynch 1 // Ms. Lynch V Mr. Peterson 7/ Mr. Peterson Mr. Peterson Mr. Peterson Mr. Peterson 1,7 Mr. Stephens l Mr. Stephens Mr. Stephens Mr. Stephens Mr. Stephens ✓ jCHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?j' TOTAL: TOTAL: TOTAL: TOTAL: y 0 TOTAL: `4 / The mayor may of vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Friend Mayor Friend Mayor Friend Mayor Friend Mayor Friend • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority votes is majority of the membership (quorum). Point of Order and Recess. KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET 1 1 �J Regular Special Date: �%�I ✓" �� 7 Convened: Recessed: Reco ner: C w "n Adjourned: r V BY: klU rVap✓I�, BY: L,ii r k...) BY: �y 'J• xviu BY: BY: SECOND: I � �6v SECOND: D" a SECOND: SECOND: SECOND: OS _R. aA)trou tkifupp•-1\ o . -hal(-1-1 sr CA-COIA YES 'NO -- ;YES- NO :- YES `NO 'YES. NO . .YES NO Ms. Austerman Ms. Austerman Ms. Austerman ✓ Ms. Austerman Ms. Austerman r :onn Bon Mr. '- Mr. Bo • Mr. Bonney . c Tr lir _ 1'rfin Wr. Griffis' Mir r Mr. Kaplan V Mr. Kaplan Mr. Kaplan / Mr. Kaplan Mr. Kaplan 1.4.Ms. Lynch ✓ Ms. Lynch Ms. Lynch / Ms. Lynch Ms. Lynch Mr. Peterson V Mr. Peterson* ✓ Mr. Peterson V Mr. Peterson Mr. Peterson Mr. Stephens V Mr. Stephens V Mr. Stephens ✓ Mr. Stephens Mr. Stephens [CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?J s r TOTAL: - 0 TOTAL: U TOTAL: r 0 TOTAL: TOTAL: The mayor may not vote except in the case where only six members of the ass mbly are present and there is a three/three tie vote of the assembly. Mayor Friend Mayor Friend Mayor Friend Mayor Friend Mayor Friend • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority votes is majority of the membership (quorum). Point of Order and Recess. KODIAK ISLAND BOROUGH REGULAR MEETING Regular Meeting of: Man 62-01 a.UC-t- Please PRINT your name Please PRINT your e CL 4 -1Z-e [Jo I_ ttgo&J ‘'w <:\ L v EA r V \NY/