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2014-03-13 Work Session Kodiak Island Borough Assembly Work Session Thursday, March 13, 2014, 6:30 p.m., Borough Conference Room Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda packet and seek or receive information from staff.Although additional items not listed on the work session agenda are discussed when introduced by the Mayor,Assembly,or staff, no formal action is taken at work sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda.Citizen's comments at work sessions are NOT considered part of the official record.Citizen's comments intended for the"official record"should be made at a regular Assembly meeting. Page 1. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 2. AGENDA ITEMS a. Kodiak High School Addition and Renovation Schedule Update 3 - 11 b. Review of 2014 Strategic Plan at Strategic Plan - Manager's Cover Letter.pdf Strategic Plan Survey.pdf 3. PACKET REVIEW a. Public Hearing State of Alaska Alcoholic Beverage Control Board Liquor License Application for Transfer of Ownership, Transfer of Location, Restaurant Designation Permit, and DBA Name Change (Licensee/Applicant: Aquamarine, LLC.) Resolutions Resolution No. FY2014-08A Amending Resolution No. FY2014- 08 To Approve the Non-Profit Funding Request for the Hospice of Kodiak. Resolution No. FY2014-29 Adopting the Kodiak Island Borough Strategic Plan for the Years 2014-2018. Ordinances for Introduction Ordinance No. FY2014-15 Ordinance No. FY2014-15 Altering the Boundaries of Womens Bay Service Area By Annexation of the Area Comprising Proposed Lots 1 and 2 of Kashevarof Heights Subdivision, a Portion of Lot 1, U.S. Survey 2539, as well as the Proposed Panamaroff Creek Drive Right of Way Extension and Service Road as Illustrated in Exhibit A. Other Items Confirmation of the Mayoral Appointment to the Prince William Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 1 of 11 Sound Regional Citizens Advisory Council (Mr. Al Burch). 4. MANAGER'S COMMENTS 5. CLERK'S COMMENTS 6. MAYOR'S COMMENTS 7. ASSEMBLY MEMBERS COMMENTS Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 2 of 11 AGENDA ITEM #2.b. KODIAK ISLAND BOROUGH WO I la': STRATEGIC PLAN 6� /•r r,�Y]E ,{ 2014-2018 The Kodiak Island Borough Is responsible, through direction from the Assembly, for day to day management of Borough governance. Staff will manage the operations of the Borough services in a way that provides for the most cost efficient, transparent, and beneficial resources to the communities of Kodiak. This includes managing the financial, human, natural, and capital resources of the Borough to best serve the interests of Kodiak, as well as caring for Borough facilities. The health, education and safety of the people of Kodiak is a high priority and will be treated as such in Borough dealings. Goals: 1. Restructure the budget development calendar Develop a budget calendar to facilitate a smoother budget development process. 2. M/V Tustumena Replacement Vessel Full funding to construct a replacement ferry is not in place and important to the economic well being of Kodiak,Communities on the island and Western Alaska. 3. Payoff of PERS/TERS unfunded liability Payment of the KIB and KIBSD unfunded liability with fund balance will lessen future obligation by Kodiak residents. 4. Kodiak Economic Development Corporation Develop a Kodiak Economic Development Corporation who will work to attract new business growth and encourage business expansion island-wide. S. Develop and implement a Military Facility Zone Designation of a Military Facility Zone will provide low interest loans to developers to expand support services important for the expansion of the various missions of the USGC in Kodiak. 6. Address the results of the Kodiak Area Energy Audit conducted by AEA Work to diversify energy sources for island residents Page 3 of 11 Review of 2014 Strategic Plan AGENDA ITEM #2.b. 7. Improve Borough-owned Land and Resource Management Program Develop a lands and resource management program that identifies lands and resources to be disposed, acquired and retained in a manner that will not unduly affect the existing market and that benefits present and future residents. 8. Solid waste Management Develop(Expand the existing) a solid waste management plan that identifies the most efficient method of collecting,disposing and diverting municipal waste and also considers convenience and effectiveness. 9. Citizen Participation - Develop the technologies that increase resident involvement in the decision making process of the borough. 10. Consolidation of Services and Governments Pursue methods of combining similar duties and responsibilities into larger management schemes(one large road service district,one borough fire-fighting district and one larger government)to most efficiently serve the public. 11. Expand Existing Public Utilities Expand existing public utilities to areas beyond that presently served. 12. Maintenance of Borough Assets Develop a program that maintains borough's fixed assets in a manner that retains their value, functionality,and purpose. Page 4 of 11 Review of 2014 Strategic Plan AGENDA ITEM #2.b. The strategic planning process included the creation of a public survey that was posted on the Borough's website from 12/27/2013 through 1/31/2014. There were 13 responses. Some respondents did not answer all questions. The survey is provided below with tabulation for the responses following each question. Kodiak Island Borough Strategic Plan The Kodiak Island Borough Assembly is preparing to update the Borough Strategic Plan and is requesting input from the public. Please review the 2013 Strategic Plan document to familiarize yourself with the document and responding to the questions below. That document is found at: www.kodiakak.us The Kodiak Island Borough is a SECOND CLASS BOROUGH with limited powers for providing public services. State law governs which powers second class boroughs are mandated to provide. Additional powers can be acquired through the vote of the people. Areawide Powers refer to services that must be provided to all of the citizens living in the borough, and Non- Areawide Powers refer to services that may be provided to certain populations within the borough. The Mandatory Areawide Powers of the Kodiak Island Borough, per Alaska Statute 29.35.150, include Education, Assessment& Collection of Taxes, and Planning, Platting & Land Use Regulation. EDUCATION The Kodiak Island Borough provides funding for education and educational facilities through the assessment and collection of taxes. • Do you feel that the Kodiak Island Borough is fulfilling its obligation to financially support the Kodiak Island Borough School District? Yes: 1114 III No:1141 • Do you feel that school facilities are safe and well maintained? Yes: 1114 III No:1111 • Do you feel that there is cooperation between the School District and the Borough? Yes: 1111I No:1111II Page 5of11 Review of 2014 Strategic Plan AGENDA ITEM #2.b. ASSESSMENT AND COLLECTION OF TAXES The Kodiak Island Borough assesses and collects the following taxes: real and personal property taxes, severance taxes, transient accommodations (bed)tax. • Do you feel that the assessed value of your property is a fair reflection of the value your property would sell for if you were to list it for sale? Yes: III No:1111 1111 If not: Do you feel it is too low?II Do you feel it is too high?111+I • Do you feel that your assessed value is fair and equitable when compared to other similar property assessments in your neighborhood? Yes: Ill No: 1414 Ill • Do you feel that the collection of property taxes is handled fairly? Yes:111111 No: WI • Would you like to see a borough wide sales tax? Yes: II No: U!I INI I • Would you support a borough wide sales tax if there were a corresponding decrease in property taxes? Yes: II No: 1U11UI1 LAND USE REGULATION The Kodiak Island Borough is required to adopt a Comprehensive Plan that is executed through a system of land use regulations commonly known as Zoning and Subdivision regulations. • The Comprehensive Plan is a guide for the pattern of community growth and development for the next 20 years. Are you familiar with the2008 Kodiak Comprehensive plan? Yes: MU III No: 1111 • Are you familiar with current zoning regulations? Yes: MM MM No: Ill • Do you believe that the Borough provides a fair and equitable system of zoning rules? Yes: MU II No: MM • Do you believe that the Borough provides a fair and equitable system of code enforcement? Yes: 1111 No: IN I I I • Do you believe that code enforcement should continue to be based on signed, written complaints rather than anonymous phone calls or anonymous written complaints? Yes: 1111 II No: MM I • The Borough provides building permit and inspection services under a contract with the City of Kodiak. Do you believe that the Borough provides a fair and equitable system of building codes and inspections? Yes: WI No: UU II • The Kodiak Island Borough is the midst of a project that revises the Borough Code, including Title 16-Sudivisions, Title 17-Zoning and Title 18-Real Property. Have you provided comments or participated in this project? Yes: II No: MM 1144 Page 6 of 11 Review of 2014 Strategic Plan AGENDA ITEM #2.b. Adopted Powers of the Kodiak Island Borough include Emergency Services Planning, Community Health, Solid Waste Collection & Disposal, Parks & Recreation, Economic Development, Animal Control, Road Maintenance &Construction, Street Lighting, and Fire Protection & First Responder Emergency Medical Services. These powers may be applicable to citizens borough-wide or may be limited to citizens in certain areas such as those living along the road system or in defined service areas. Emergency Services Planning is an areawide power that involves preparing for the possibility of a catastrophic event such as an earthquake, tsunami, landslide, winter storm, etc. that can overwhelm available response services (fire, police etc.). • Are you aware that Kodiak Island is in a location that is vulnerable to large damaging earthquakes and tsunamis? Yes: MM MM III No: • Are you aware that the Kodiak Island Borough maintains an Emergency Operations Plan for such events? Yes: MM MM I No: II • Do you feel it is important for Borough staff to be properly trained for the possibility of a catastrophic event? Yes: MM MM II No: I Community Health is an areawide power adopted to provide for health care facilities in the community. The Kodiak Island Borough owns the hospital and counseling center facilities and leases them to a health services provider. • Do you feel that the Borough is providing adequate community health facilities in this manner? Yes: nil MM No: II • Is the Borough addressing the health concerns of our community by providing facilities such as the new Long Term Care Facility? Yes: MM MM No: III Solid Waste Collection and Disposal is a non-areawide power provided for residents living along the Kodiak road system. The Kodiak Island Borough owns and operates the landfill, and contracts with a private company for garbage collection services. Do you feel that the Kodiak Island Borough provides adequate solid waste collection and disposal services? Yes: 1W No: all III • Do you take advantage of recycling services provided by Threshold, Inc.? Yes: &I MM No: III • Are you aware of the Solid Waste Advisory Board (SWAB) that advises the Assembly about solid waste issues? Yes: MM IIII No: 1111 Page 7 of 11 Review of 2014 Strategic Plan AGENDA ITEM #2.b. • The SWAB is considering the recommendation of a transfer station, a physical location other than the landfill where trash can be taken to be disposed of. Are you in favor of developing a transfer station that would replace the use of neighborhood dumpsters? Yes: NN I No: INI II • The SWAB is also considering the creation of a convenience station where trash can be disposed of and other unwanted but useable items can be left to be recycled or reused by others. Do you favor the concept of a convenience station that would replace the use of neighborhood dumpsters? Yes: NUR I No: II • Do you think roll carts are a good way of disposing garbage in densely concentrated neighborhoods? Yes: NN III No: INI Parks & Recreation is a non-areawide power provided within the borough but outside of city boundaries. The Kodiak Island Borough supports a Parks& Recreation Committee that advises the Borough regarding parks and trails for citizen use. • Do you favor the development of trails to connect neighborhoods with schools and parks? Yes:NN lift II No: I • Do you favor more neighborhood parks? Yes:ftN 1111 No: 1111 • Would you be in support of a tax increase to be dedicated for park improvements, trail improvements and increased recreational opportunities? Yes: NN I No: ftN 11 • Do you know that the Kodiak Island Borough owns the 500 yard rifle range at Salonie Creek operated by the Kodiak Island Sportsman Association? Yes:NN 4411 No: Ill • Do you feel that the Salonie Creek Rifle Range is open to the general public often enough to meet the needs of our community? Yes: 1111 No: NN 1111 Economic Development is an areawide power providing services by a contract with the Kodiak Chamber of Commerce. The goal is to provide economic data and investigate potential new economic opportunities for our community. • Should the Kodiak Island Borough be involved in seeking expanded economic opportunities for the community? Yes: NN III No: 1111 • Do you feel contracting with the Chamber of Commerce is an appropriate way of supporting economic development within the borough? Yes: 1414 No: INI11 Page 8 of 11 Review of 2014 Strategic Plan AGENDA ITEM #2.b. Animal Control is a non-areawide power provided outside of cities within the borough. This service was suspended and then reinstated in November, 2013.The Borough has entered into a contract with the City of Kodiak to provide these services. • Are loose dogs and cats a problem in your neighborhood? Yes: 1111 No: 1114 1111 • Is there an appropriate level of animal control patrols within the borough? Yes: 1111 II No: 11111 • Is the contract with the city sufficient for animal control coverage in the borough? Yes: 1114111 No: 1111 Road Maintenance (snow removal, pot hole filling and drainage control) is a non-areawide power provided within special Service Areas established by a vote of the property owners within the boundaries of the service area. • Do you know that responsibility for maintenance of borough roads lies with the Road Service Area boards? Yes: 1114 III No: 1111 • Do you live within a Road Service Area? Yes: Ill No: 1111 I I Don't Know: 1111 If so,which one? Womens Bay Road Service Area, Road Service Area No. 1: 11, Bayview Road Service Area, or Monashka Bay Road Service Area: • Within your road service area, do you feel that adequate road surface and ditch maintenance is provided? Yes: Ill No:444W III • Within your road service area, do you feel that adequate snow removal and sanding is provided? Yes: 1114 II No: 1111 • If you live within a Service Area, are you willing to sit on a service area board to direct how tax money collected in that service area is prioritized and spent? Yes: II No:fill III Street Lighting is a non-areawide power provided within special Service Areas established by a vote of the property owners within the boundaries of the service area. • If you live within a Street Lighting Service Area (Woodland Acres Street Lighting Area or Trinity Islands Street Lighting Area), do you feel that adequate street lighting is provided for the amount you pay for this service? Yes: I No:1411 • If you live within a Street Lighting Service Area, are you willing to sit on a service area board to direct how tax money collected in that service area is prioritized and spent? Yes: II No: III Fire Protection and First Responder Emergency Services is a non-areawide power provided within special Service Areas established by a vote of the property owners within the boundaries of the service area. Page 9 of 11 Review of 2014 Strategic Plan AGENDA ITEM #2.b. • If you live within a Fire Service Area (Fire Protection Area No. 1 or Womens Bay Service Area), do you feel that adequate fire protection and first responder emergency medical services are provided? Yes: RR No: II • If you live within a Service Area, are you willing to sit on a service area board to direct how tax money collected in that service area is prioritized and spent? Yes: II No: HR Other • The Kodiak Island Borough website at www.kodiakak.us provides public access to Borough related records and information. Are you familiar with the Kodiak Island Borough website? Yes: RR RR II No: Comments and Suggestions Please provide any comments or suggestions on topics discussed above or not discussed: 1. Why is there no community rec/work out center? Places far smaller and poorer than Kodiak have great facilities. How are we to get/remain healthy without adequate access to physical activity? 2. Some of these questions are pretty leading ... 3. The Borough needs to be responsive to the livability and affordability of our community. Addressing basic needs such as pot holes being filled. Snow removed from roads. Give services in emergencies. No fluff is needed. Everyone is tightening their belts, the Borough should also. No bike trail to Port Lions, no bridge. Basic walking trails to get youth to school safely and for recreation where the most people will use it. Get rid of the curbside garbage pick up. Expand the options for recycling -glass, plastics. Pay attention to what is happening in your schools. Make sure they are providing the best education possible for our next generation. Don't just throw money at the problems. Investigate-ask questions. Be ethical in planning. No"special deals". Get rid of imminent domain. Everyone's voice matters. Make it affordable to live here, so that our children will be able to call Kodiak their home. Thank you for the survey. 4. I'm concerned that the lack of snow and ice removal on the sidewalks in areas where individuals need to walk to public buildings or access good and services marginalizes indigent populations. I'm concerned that the city is not maintaining sidewalks and roads in areas where kids need to walk to school. People can't walk with their children outside in the winter because the sidewalks are ill maintained. When I've called the city about why this is not being done, the office reports a shortage of staff is the cause. I'm concerned that the city is building infrastructures without adequate plans for supporting or staffing these infrastructures in the future. I think Kodiak needs to hire a city planner to help evaluate the needs of the community and plan with efficacy. I would like to see a family recreation center in order for families and children to have the opportunity to engage in healthy activities. There is no place for families with small children to go to commune and to let their children socialize in a pro-social manner. 5. Roll Cart service should be expanded. Has the SWAB made any recommendations to the Assembly that has been adopted? I think they are a useless board and should be dropped. Page 10 of 11 Review of 2014 Strategic Plan AGENDA ITEM #2.b. 6. Open more land to lower taxes and provide building option for residents. 7. I believe the borough has left Kodiak out to dry because it allows the city to rake all the sales taxes into the coffers without representing the citizens of the borough. What happened to the one government in Kodiak! I am tired of having to pay to support two governments when I only get a dismal salary that can't afford a house let alone groceries when I see people with 2014 trucks in the line to the food bank? Thank you for taking the time to fill out the survey! Page 11 of 11 Review of 2014 Strategic Plan KODIAK ISLAND BOROUGH WORK SESSION Work Session of: N m1rc L 13 7e / Please PRINT your name Please PRINT your name lerViANYVIA (21- t914, (2AtA.5+ //o/no( rya y N1/4AS3bcu ; \ 2 tS 1 J 4 ' n v