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09/10/2013 Regular Meeting KODIAK ISLAND BOROUGH PARKS & RECREATION COMMITTEE MINUTES September 10,Z013 Regular Meeting 7 p.m.in the KIB School District Conference Room CALL TO ORDER CHAIR SALTONSTALL called to order the September 10, 2013 Parks & Recreation Regular Meeting at 7:05 p.m. ROLL CALL Jeff Huntley requested excusal. Committee members present were Pam Foreman(7:07 p.m.) Patrick Saltonstall, Rick Lindholm, Michael Marion, Helm Johnson, Michael Scalzo, and John Neff. Excused was Jeff Huntley. A quorum was established. Community Development Department staff present was Martin Lydick, Sheila Smith, &Jack Maker. COMMITTEE MEMBER LINDHOLM MOVED to excuse Jeff Huntley. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA CHAIR SALTONSTALL requested to add to the agenda Discussion On One Meeting a Month under New Business. COMMITTEE MEMBER MARION MOVED to approve the agenda as amended. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY MINUTES OF PREVIOUS MEETINGS COMMITTEE MEMBER FOREMAN MOVED to approve the September 3, 2013 minutes. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AUDIENCE COMMENTS AND APPEARANCE REQUESTS There was none. OLD BUSINESS A) Jack& Lee Lakes Boulders Discussion (Jack Maker) Jack Maker spoke about the Jack Si Lee Lakes area cleanup stating they contracted with Nick Troxell who removed burned out cars along with a lot of junk. Maker also took out 2 truckloads, They also partnered with Judy Kidder's cleanup group that pulled about 35 Alpar bags out also. It looked pristine when the cleanup was done. The cleanup was a success but the issue is when Lydick was handling the enforcement he did the same thing about 5 years ago so there's the issue of access to that area with larger vehicles that allows them to bring junk into the area. The recent cleanup with Troxell, his equipment, and Maker's time was about $2500 to $3000. It comes to about $500 a year to keep it clean.The borough's concerns are what we are spending to keep it clean and what we can do to reduce those costs. It was brought up at the Womens Bay meeting to put boulders up to keep full size vehicles out but allow room for ATV access. Maker received negative feedback about putting up boulders due to there are some responsible users; 2 were elderly couples that don't have ATV's that want continued access, and 2 were from kayakers that launch higher up and they pick their kayaks up at Jack & Lee Lakes which one does swift water rescue who has done a couple of rescues due to flash flooding; he expressed concern about putting boulders there to prevent him and also our emergency responders from getting up to the area. We don't want to put boulders out there just to find out it wasn't a good idea and then have to move them. Discussion of the boulders would be placed right at the cul-de-sac at the end of the road where the improved roadway ends and the basically un-improved roadway begins. Committee members expressed problems because people will be blocking the road when they park which there are already cars parked there most of the time. Some committee members have received negative feedback because elderly people that can't get around very well like to use that road. Discussion of deterrents; perhaps game cameras. It was suggested to run a grader to scrape the edges back to clean it up and do it about every 10 years or run the State bush hog down it and back. Discussion of having a regular meeting at Womens Bay to connect with the playground people and advertise this agenda item, the playground, and introduce the TMO's, whether we meet there or here in town. B) Revised TMO's for Jack&Lee Lakes During discussion the committee went through the revised TMO's and relayed changes and/or additions: • AS- Remarks section strike "If 4WD access continues" and add "With current access" other ways to prevent the accumulation of trash, burned out cars, and use of the river side as a shooting range need to be considered. • A6- Managed Use strike "Motorcycle & All Terain Vehicle(ATV)" and add to Other Use- Accept. • A6- Remarks section add "are" instead of "is" in the sentence "Easements are needed to access state land." • A7-Remarks section at the end add "ATV's currently use this area. • A8-Remarks section add an "s to place"to read Trail is washed out in places. COMMITTEE MEMBER FOREMAN MOVED to accept the revised TMO's for Jack & Lee Lakes as amended in our notes. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY C) Discussion of Choosing a Project from the CIP List During discussion the committee and staff could not remember what the Phase 1 was in the Kodiak Island Urban Trails Plan Implementation and in the Kodiak Road System Trails Plan Implementation. The committee was in consensus that as they do the TMO's to start prioritizing the areas that needs attention.They decided to get rid of the rural trail and say we are in the process of doing TMO's and we'll have a rural trail for next year's CIP List. We may come up with some budget things mid-year and that moves Mill Bay Beach up the chain and strike the Kodiak Urban Trails Plan Implementation-Phase 1 and add Beaver Lake Loop Trail Improvements, strike Kodiak Road System Trails Plan Implementation-Phase 1, and strike the word Extension to read Bike Path from Deadman's Curve to the U.S. Coast Guard Base. The current list that they approved at their September 3rd meeting they will have to go the Assembly meeting to clarify their list. COMMITTEE MEMBER MARION MOVED to revise the 2014-2018 CIP List from the Parks & Rec Committee to correct or change the Bike Path Extension removing Extension word, to remove Kodiak Island Road System Trails Plan Implementation-Phase 1 from the list completely and replace Kodiak Island Urban Trails Implementation-Phase 1 with Beaver Lake Loop Trail Improvements. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY D) Leisnoi Land Swap- Nothing New to Report CHAIR SALTONSTALL stated he received a copy of the Leisnoi Newsletter but he didn't feel comfortable to put it in the packet. There is an article on Saltonstall so they sent it to him to proof. They said they are not moving forward with the land swap in the Newsletter. NEW BUSINESS A) Discussion of the Committee's Meeting Schedule During discussion they discussed whether it makes sense to continue with 2 meetings a month. Concern was expressed on the progress of the TMO's. The committee requested to have their packets published on the website 2 or 3 weeks before their meeting to review and be prepared for their regular meeting. They would like to review the P&Z agenda in advance to allow time for them to comment so they decided to hold their meetings on the 4th Tuesday of each month. COMMITTEE MEMBER MARION MOVED to have one meeting a month for the Parks & Recreation Committee on the fourth Tuesday of said month and to be able to review the Planning & Zoning's agenda for the following month at that meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Discussion on when and where to have the public meeting to introduce the Jack& Lee Lakes TMO's as amended. They had a better turnout having the meeting at Womens Bay.There was consensus to have the public meeting on October 22nd but they aren't sure where to hold it yet. COMMUNICATIONS There were no communications. REPORTS Meeting Schedule: • September 24, 2013 Parks & Recreation Committee meeting at 7:00 p.m. in the KIB School District Conference Room • October 8, 2013 Parks & Recreation Committee meeting at 7:00 p.m. in the KIB School District Conference Room-CANCELLED CHAIR SALTONSTALL and COMMITTEE MEMBER FOREMAN will be gone for the September 24, 2013 regular meeting and asked to be excused. CHAIR SALTONSTALL stated he'll be going to Thursdays Assembly meeting to talk about their revised CIP List. Planning&Zoning Code Revision Work Sessions: • September 11, 2013 Planning & Zoning Packet Review & Code Revision Review of Title 18- Borough Real Property at 6:30 p.m. in the KIB Downstairs Conference Room • September 25, 2013 Planning & Zoning Code Revision Meeting to Review Title 17-Zoning at 6:30 p.m.in the KIB Downstairs Conference Room • October 2, 2013 Planning & Zoning Code Revision Meeting to Review Title 16-Subdivisions at 6:30 p.m. in the Kodiak Fisheries Research Center Conference Room • October 9, 2013 Planning & Zoning Packet Review and Code Revision Review of Title 17- Zoning at 6:30 p.m. in the KIB Downstairs Conference Room • October 23, 2013 Planning & Zoning Code Revision Meeting at 6:30 p.m. in the KIB Downstairs Conference Room • October 30, 2013 Planning & Zoning Code Revision Meeting at 6:30 p.m. in the KIB Downstairs Conference Room COMMITTEE MEMBER JOHNSON MOVED to accept reports. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AUDIENCE COMMENTS There were none. COMMITTEE MEMBER'S COMMENTS Helm Johnson stated we had talked previously about meeting with the City of Kodiak to talk about all the parks within the city and borough. They are interested in getting together so we need to move that forward and they want the same thing. Johnson is also on the City Parks & Rec Committee and he thinks their next one is on the 1st Tuesday of next month. Pam Foreman said last time we sent a sort of official invitation so we made sure it was on the agenda. Michael Marion said the city needs to invite us this time. Rick Lindholm said he spoke with Jeff Huntley and he's hoping to be at the next meeting. Michael Marion said it would be a good idea based on conversations about the Pasagshak Aerospace Launch and today's article in the paper that we put that much like the Leisnoi Land Swap and keep it on the agenda to see where that's going. It's going to generate a lot of interest and we want to watch it. Michael Scalzo wasn't familiar with it so Michael Marion explained it somewhat. He said this was a good meeting tonight. ADJOURNMENT COMMITTEE MEMBER FOREMAN MOVED to adjourn. KOIZIAKI' LAND •Rte . P RKS REC1kEA ION CO v TE' By: CAL ! � Patrick Saltonstall, Chat ATTEST By: C ISL � Sheila Smith Community Development Department APPROVED: September 24, 2013