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2014-01-02 Regular Meeting Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, January 2, 2014, 7:30 p.m., Assembly Chambers 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. APPROVAL OF MINUTES A. *Regular Meeting Minutes of December 5 and December 19, 2013. 6. AWARDS AND PRESENTATIONS A. Student of the Month Awards for December 2013. 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. Ordinance No. FY2014-10 Amending Various Sections in Title 3 Revenue and Finance Chapter 3.35 Real Property Tax and Chapter 3.40 Personal Property Tax. B. Ordinance No. FY2014-01B Amending Ordinance No. FY2014-01 by Amending Budgets to Account for Various Revenues that Are Over Budget, Provide for Additional Expenditures, and Move Funds Between Projects. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS 13. NEW BUSINESS A. Contracts 1. Contract No. 1997-13A Kodiak Fisheries Research Center (KFRC) Supplemental Lease Agreement No. 5 with GSA. 2. Contract No. FY2014-21 Construction Administration Services for Kodiak Fisheries Research Center Ventilation Modifications Project. 3. Contract No. FY2014-22 Kodiak Fisheries Research Center Ventilation Modifications Project. 4. Contract No. FY2009-11C Collective Bargaining Agreement with the International Brotherhood of Electrical Workers Local 1547. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 1 of 2 5. Amendment No. 1 to Contract No. FY2014-02 Between the Kodiak Island Borough and the Kodiak Island Convention and Visitors Bureau for Destination Marketing and Tourism Development Services for FY2014. B. Resolutions 1. Resolution No. FY2014-21 Accepting the Recommendation of the Planning and Zoning Commission by Approving the Disposal of a Portion of Block 16, Port Lions Subdivision First Addition, Comprising Approximately 1.51 Acres of Borough Land, for Less Than Fair Market Value (P&Z Case 14-009, Native Village of Port Lions). 2. Resolution No. FY2014-22 Adopting a 2014 Kodiak Island Borough Communities State Legislative Capital Improvement Projects Priority List. C. Ordinances for Introduction 1. Ordinance No. FY2014-01C Amending Ordinance No. FY2014-01 by Amending the Budgets for the Landfill Lateral Expansion Project Phase III Due To Increased Project Cost Estimates. D. Other Items 1. Confirmation of the Assembly Appointments to the Citizens Board of Equalization, Mission Lake "Tidegate" Service Area Board, and Personnel Advisory Board. 2. Confirmation of the Mayoral Appointments to Various Boards, Committees, and Commissions. 3. Appointments to the Providence Kodiak Island Service Area Board. 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) A. Minutes of Other Meetings 1. Bay View Road Service Area Board Regular Meeting of December 5, 2013. 2. Planning and Zoning Commission Regular Meeting of October 16, 2013. 3. Solid Waste Advisory Board Regular Meeting of October 28, 2013. 4. Womens Bay Service Area Board Regular Meeting October 1, 2013 B. Reports 1. October 2013 Change Order Report 2. October 2013 Projects Status Report 3. November 2013 Wilson Engineering Monthly Progress Report 4. KIBSD Board of Education Special Meeting Summary of December 2, 2013. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 2 of 2 • KODIAK ISLAND BOROUGH Assembly Regular Meeting December 5, 2013 A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, December 5, 2013, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Sergeant Major Dave Blacketer of the Salvation Army. Deputy Presiding Officer Bonney led the Pledge of Allegiance. Present were Deputy Presiding Officer Tuck Bonney, Assembly members Carol Austerman, Aaron Griffin, Dave Kaplan, Chris Lynch, Frank Peterson Jr., and Mel Stephens. Staff members present were Borough Manager Bud Cassidy, Deputy Clerk Jessica Kilborn, and Assistant Clerk Angela MacKenzie. PETERSON moved to excuse Mayor Friend who was absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA AND CONSENT AGENDA KAPLAN moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES Regular Meeting Minutes of October 17, November 7, and Special Meeting Minutes of November 14, 2013 were approved under consent agenda. AWARDS AND PRESENTATIONS Deputy Presiding Officer Bonney presented the Student of the Month Award for November 2013 to Deborah Bitanga, a junior with Kodiak High School. CITIZENS' COMMENTS Dennis Symmons and Scott Arndt spoke on Resolution No. 1997-20B. Roberta Austring, a member of the Senior Citizens of Kodiak Board of Directors, gave an update that the Senior Center had achieved national accreditation for the years 2003, 2008, and 2013. Ken Reinke Threshold Services Director, spoke to American Recycles Day on November 15 and the importance of outreach to the community. COMMITTEE REPORTS Cindy Harrington, Solid Waste Advisory Board Outreach and Education Subcommittee reported on the importance of recycling card board in December. Assembly member Lynch reported on the Kodiak Fisheries Work Group regular meeting held on Monday, December 2 and announced the next regular meeting would be held on December 16 at 8:30 a.m. in the Borough Conference room. Assembly member Austerman reported on the Providence Community Advisory Board regular meeting held in November. Kodiak Island Borough Assembly Minutes December 5, 2013 Page 1 PUBLIC HEARING None. BOROUGH MANAGER'S REPORT Manager Cassidy reported on the following: • Reported on his attendance at the Alaska Municipal League (AML) Conference in Anchorage. • Informed the Assembly of an article published in the Kodiak Daily Mirror about a dispute between the contractor and the Borough regarding the landscaping for the Kodiak High School parking lot project. • Announced Neil Horn as the new code enforcement officer. MESSAGES FROM THE BOROUGH MAYOR (Deputy Presiding Officer Bonney) None. UNFINISHED BUSINESS None. NEW BUSINESS Contracts None. Resolutions 1. Resolution No. 1997-20B Amending Resolution No. 1997-20 Regarding Compensation of the Service Area No. 1 Board Chairperson. LYNCH moved to adopt Resolution No. 1997-20B. KIBC 4.15.050 stated "Board members shall be compensated as provided by resolution of the Assembly". As part of the FY2014 Budget process, the Service Area No. 1 (SA1) Board determined a need to increase the chairperson's stipend to $4800/year and included the increase in its proposed budget to the Assembly. On November 14, 2013, the SA1 Board adopted a resolution that requested the increase to the stipend be approved by the Assembly. GRIFFIN moved to amend Resolution No. 1997-20B by removing Section 2, regarding the retroactive date of July 1, 2013. ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Austerman, Bonney, Griffin, Kaplan, Lynch, Peterson, and Stephens. ROLL CALL VOTE ON MOTION AS AMENDED CARRIED FOUR TO THREE: Bonney, Griffin, Kaplan, and Peterson (Ayes); Lynch and Stephens (Noes). Ordinances for Introduction 1. Ordinance No. FY2014-10 Amending Various Sections in Title 3 Revenue and Finance Chapter 3.35, Real Property Tax, and Personal Property Tax Chapter 3.40. LYNCH moved to adopt Ordinance No. FY2014-10 in first reading to advance to public hearing at the next regular meeting of the Assembly. Kodiak Island Borough Assembly Minutes December 5, 2013 Page 2 The proposed updates to KIBC 3.35 and 3.40, Real and Personal Property Tax added procedures to be followed for exemptions that were not laid out in the current Title. The updates also added language that added enforcement to the Borough possessory interest tax and clearly stated the intent and legal standing to enforce such a tax. The update also better defined Situs for personal property, added penalties for not filing required assessment returns, and generally added clarification to areas of the original code that was vague. ROLL CALL VOTE ON MOTION CARRIED SIX TO ONE: Griffin, Kaplan, Lynch, Peterson, Austerman, and Bonney (Ayes); Stephens (No). 1. Ordinance No. FY2014-01B Amending Ordinance No. FY2014-01 by Amending Budgets to Account for Various Revenues that Are Over Budget, Provide for Additional Expenditures, and Move Funds Between Projects. LYNCH moved to adopt Ordinance No. FY2014-01B in first reading to advance to public hearing at the next regular meeting of the Assembly. This ordinance would adjust the FY2014 budget as follows: • Bayside Fire Department needed to move $115,100 to Fund 450 to fully fund the emergency generator project and those funds were available in the Bayside Fire Department's Fund Balance; and • several projects in Fund 469 needed to be combined for better project management; and • total project amount of $1,356,438 for the Kodiak Fisheries Research Center (KFRC) Ventilation Modifications project would need to be made available from the KFRC retained earnings of which NOAA would be reimbursing the Borough $831,327 upon project completion; and • combining the Chiniak School Underground Storage Tank Removal and Replacement project with the Chiniak School Soil Remediation project; and • combining several Borough Building renewal and replacement projects; and • budgets needed to be developed for FY2014 Renewal and Replacement projects in Fund 469 (Borough Building Rehabilitation, Port Lions School Exterior Painting, Middle School paving, and Auditorium Foyer and Hall flooring). ROLL CALL VOTE ON MOTION CARRIED SIX TO ONE: Kaplan, Lynch, Peterson, Austerman, Bonney, and Griffin (Ayes); Stephens (No). Deputy Presiding Officer Bonney recessed the regular meeting at 8:20 p.m., and convened the Board of Adjustment appeal. BOARD OF ADJUSTMENT 1. APPEAL TO THE BOARD OF ADJUSTMENT - An Appeal of the Planning and Zoning Commission's Decision on Case No. 14-005 Affirmed the Administrative Decision Ordered the Cessation of the Use of a Recreation Vehicle (RV) as a Dwelling Unit and Outdoor Storage of an RV Not Incidental and Subordinate to the Hotel Use on the Airport Lease, Lot 1 & 2, Block 1400, United States Survey 2539 (Appellant: Kishan Group, Inc. Agents: Kelly and Angela Huffaker). Assembly member Peterson noted he had a possible conflict of interest as he had served on the Planning and Zoning Commission at the time the Commission heard the original case. Chair Bonney ruled that there was not a conflict of interest. Chair Bonney announced that eight appeal hearing notices were mailed and no responses were received. A signed petition was received that afternoon from Mr. Huffaker in support of the appeal. The petition was verified against the list of those eligible to offer testimony on the Kodiak Island Borough Assembly Minutes December 5, 2013 Page 3 appeal; however of those who signed the petition, none were eligible to provide testimony. Although inadmissable, the petition was made part of the record. Chair Bonney announced the Board of Adjustment would decide the appeal upon the appeal record and the written and oral argument presented on the appeal. At the hearing before the Board of Adjustment, only persons who had submitted written argument on the appeal, or testified before the commission, or submitted written comments to the commission would present oral argument. Chair Bonney announced there were no written arguments received, no one had testified before the Commission, and no one had submitted written comments to the Commission on the appeal. 1. Borough staff represented by Bob Pederson, Community Development Director (CDD). Director Bob Pederson gave an historical of the case packet including the appeal before the Planning and Zoning Commission which had affirmed the Commission's decision. Their findings of fact determined the appellant to be in violation of Borough zoning and building codes. Both letters before the Board of Adjustment and Planning and Zoning Commission appeared to be identical. 2. Appellant — Kelly and Angela Huffaker Mr. Huffaker stated he only resided in the RV six months out of the year in order to generate additional revenue. And spoke to the reasons why they utilized the Rv for residence during that time period. LYNCH moved to Affirm in whole the Planning and Zoning Commission's Decision on Case No. 14-005 Affirmed the Administrative Decision Ordered the Cessation of the Use of a Recreation Vehicle (RV) as a Dwelling Unit and Outdoor Storage of an RV Not Incidental and Subordinate to the Hotel Use on the Airport Lease, Lot 1 & 2, Block 1400, United States Survey 2539 (Appellant: Kishan Group, Inc. Agents: Kelly and Angela Huffaker) ROLL CALL VOTE ON MOTION CARRIED FIVE TO TWO: Lynch, Austerman, Bonney, Griffin, and Kaplan (Ayes); Peterson, and Stephens (Noes). AUSTERMAN moved to adopt the Findings of Fact of the Board of Adjustment as Stated in the Planning and Zoning Commission's Decision on Case No. 14-005 Affirming the Administrative Decision Ordering the Cessation of the Use of a Recreation Vehicle (RV) as a Dwelling Unit and Outdoor Storage of an RV Not Incidental and Subordinate to the Hotel Use on the Airport Lease, Lot 1 & 2, Block 1400, United States Survey 2539 (Appellant: Kishan Group, Inc. Agents: Kelly and Angela Huffaker) With the Exception of the Commissions' Finding No. Four. 1. A recreational vehicle is being used as a dwelling unit on the property on a regular basis each summer season. 2. A recreational vehicle is being stored on the property on a regular basis when it is not occupied. 3. A variance is not an allowable option to permit the continued use of a recreational vehicle as a dwelling unit o the property. The use is not permitted in the B-Business Zoning District; therefore, any variance permitting that use would be a "use" variance. Use variances are illegal as a matter of Alaska state law (AS.29.40.040). s - - - - ••• be i" u - - - - - __n ed. 5. Zoning compliance has not been issued to establish an outdoor storage use on the property. Kodiak Island Borough Assembly Minutes December 5, 2013 Page 4 ROLL CALL VOTE ON MOTION TO ADOPT FINDINGS OF FACT AS PRESENTED WITH THE EXCEPTION OF FINDING NO. FOUR CARRIED SIX TO ONE: Peterson, Austerman, Bonney, Griffin, Kaplan, and Lynch (Ayes); Stephens (No). Chair Bonney announced the date on the written decision was used for further appeal with the Superior Court. Deputy Presiding Officer Bonney reconvened the regular meeting at 9:02 p.m. CITIZENS' COMMENTS None. ASSEMBLY MEMBERS' COMMENTS Assembly member Stephens spoke to Resolution No. 1997-20B the Board of Adjustment appeal. Assembly member Lynch congratulated the Student of the Month and expressed gratitude to Roberta Austring, Ken Reinke, and Cindy Harrington for their community committee reports. Assembly member Austerman congratulated Deborah Bitanga as the Student of the Month and welcomed new staff member Neil Horn. Announcements — Deputy Presiding Officer Bonney The next Assembly work session was scheduled on Thursday, December 12 at 7:30 p.m. in the Borough Conference Room. The next regular meeting was scheduled on Thursday, December 19 at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT KAPLAN moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Austerman, Bonney, Kaplan, Lynch, and Peterson (Ayes); Griffin (No). The meeting was adjourned at 9:05 p.m. KODIAK ISLAND BOROUGH ATTEST: Jerrol Friend, Mayor Nova M. Javier, MMC, Borough Clerk Approved on: Kodiak Island Borough Assembly Minutes December 5, 2013 Page 5 KODIAK ISLAND BOROUGH Assembly Regular Meeting December 19, 2013 A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, December 19, 2013, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Sergeant Major Dave Blacketer of the Salvation Army. Chairperson Lynch led the Pledge of Allegiance. Roll call was conducted and present were Chairperson Chris Lynch and Assembly members Dave Kaplan and Mel Stephens. Absent were Mayor Jerrol Friend and Assembly members Carol Austerman, Tuck Bonney, Aaron Griffin, and Frank Peterson, Jr. Staff members present were Borough Manager Bud Cassidy, Deputy Clerk Jessica Kilborn, and Assistant Clerk Angela MacKenzie. A quorum was not established and Chairperson Lynch announced due to the lack of a quorum the meeting would be adjourned. The meeting was adjourned at 7:33 p.m. KODIAK ISLAND BOROUGH ATTEST: Jerrol Friend, Mayor Nova M. Javier, MMC, Borough Clerk Approved on: Kodiak Island Borough Assembly Minutes December 19, 2013 Page 1 * KODIAK ISLAND BOROUGH 7: Sao° ps-, ' AGENDA STATEMENT REGULAR MEETING OF: JANUARY 2, 2014 ITEM NO.: 9A TITLE: Ordinance No. FY2014-10 Amending Various Sections in Title 3 Revenue And Finance Chapter 3.35 Real Property Tax and Chapter 3.40 Personal Property Tax. ORIGINATOR: Borough Assessor FISCAL IMPACT: ❑ Yes $ or ❑ No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Proposed Ordinance No. FY2014-10; Overview from B. Roberts; Memo from Borough Attorney _60 APPROVAL FOR AGENDA: SUMMARY STATEMENT: This proposed update to Title 3.35 and 3.40, Real and Personal Property Tax adds procedures to be followed for exemptions that are not laid out in the current Title. This update also adds language that adds enforcement to our possessory interest tax and clearly states our intent and legal standing to enforce such a tax. The update also better defines Situs for personal property, adds penalties for not filing required assessment returns and generally adds clarification to areas of the original code that were vague. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2014-10. Kodiak Island Borough Page 1 of 1 Introduced by: Borough Manager Requested by: Borough Assessor Drafted by: Borough Assessor 2 Introduced: 12/05/2013 3 - Public Hearing: 01/02/2014 4 Adopted: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2014-10 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 10 BOROUGH AMENDING VARIOUS SECTIONS IN TITLE 3 REVENUE 11 AND FINANCE CHAPTER 3.35 REAL PROPERTY TAX AND CHAPTER 12 3.40 PERSONAL PROPERTY TAX 13 14 WHEREAS, this ordinance would bring this section more in line with Alaska Statutes; and 15 16 WHEREAS, it would add emphasis to the taxation of possessory interest in personal 17 property at Section 3.35.020, consistent with existing requirements regarding real and 18 personal property; and 19 20 WHEREAS, it would make property not expressly exempt by ordinance subject to annual 21 taxation by the Kodiak Island Borough; and 22 23 WHEREAS, it would delineate standards, guidelines and procedures for municipal 24 property tax exemption requests at Section 3.35.030; and 25 26 WHEREAS, it would properly emphasize the taxability of possessory interests at Section 27 3.35.030 (C1); and 28 29 WHEREAS, it would define exempt properties in greater detail at Section 3.35.030 30 (C2&3); and 31 32 WHEREAS, it would set forth at Section 3.35.030(C3A) the requirements for applications 33 for municipal property tax exemptions, and would identify the documents that must be 34 submitted to the borough assessor before an exemption may be granted; and 35 36 WHEREAS, it would clarify which improvements made to a property may qualify for an 37 exemption from municipal property taxation, at Section 3.35.080(G), and recodify this 38 section as Section 3.35.030; and 39 40 WHEREAS, it would establish the conditions necessary for a property to qualify for a 41 community purpose exemption; and 42 43 WHEREAS, it would emphasize the taxability of a possessory interest to Section 3.35.040 44 (A4) that is consistent with the provisions set forth at 3.35.020; and Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Panes 1 of PR 45 WHEREAS, it would reinforce the Assessor's right to obtain the documents necessary to 46 value properties, at Section 3.35.040(A5); and 47 48 WHEREAS, it would preserve the confidentiality of certain records and information 49 received by the assessor's office with the understanding of confidentiality, at Section 50 3.35.040 (A6); and 51 52 WHEREAS, it would establish the last day of February as the Kodiak Island Borough's 53 deadline for mailing assessment notices, at Section 3.35.040 (B); and 54 55 WHEREAS, it would make corrections to the language that must be included on annual 56 assessment notices, set forth at 3.35.040(c); and 57 58 WHEREAS, it would establish an informal review period, at Section 3.35.040 (D); and 59 60 WHEREAS, it would add language to establish clear deadlines for appealing Board of 61 Equalization decisions to the Alaska Superior Court, at Section 3.35.050 (F); and 62 63 WHEREAS, it would establish the date by which the annual assessment roll must be 64 certified, at Section 3.35.060A. 65 66 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 67 BOROUGH THAT: 68 69 Section 1: This ordinance is of a general and permanent nature and shall become a part 70 of the Kodiak Island Borough Code of Ordinances; and 71 72 Section 2: That the list of sections set forth at Title 3 Revenue and Finance, Chapter 73 3.35 Real Property Tax, is hereby amended as follows: 74 75 Chapter 3.35 76 REAL PROPERTY TAX 77 Sections: 78 1 3.35.010 State law adopted.(NO CHANGES) 79 3.35.020 Property subject to tax. 80 3.35.030 Dofinitionc Real and personal property exempted from taxation. 81 3.35.040 Method of assessment. 82 3.35.050 Board of equalization. 83 1 3.35.060 -Final and supplemental assessment rolls. 84 3.35.070 Addresses— Responsibility of persons subject to taxation. 85 3.35.080 Real and personal property cxc 86 3.35.085 Method of determining the assessed value of property that qualifies for a low- 87 income housing tax credit under 26 USC 42. NO CHANGES 88 3.35.090 Property tax billing. NO CHANGES 89 3.35.100 Correction of errors.- Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Pang, 9 of 95 90 3.35.110 City taxes. NO CHANGES 91 3.35.120 Tax due dates and delinquency. NO CHANGES 92 3.35.130 Exceptions. NO CHANGES 93 3.35.140 Late payments - Penalty and interest.NO CHANGES 94 3.35.150 Enforcement of tax liens on real property.NO CHANGES 95 3.35.160 Preparation of the foreclosure list. NO CHANGES 96 3.35.170 Publication of the foreclosure list. NO CHANGES 97 3.35.180 Notice of foreclosure proceeding. NO CHANGES 98 3.35.190 Clearing delinquencies before sale. NO CHANGES 99 3.35.200 Notice of foreclosure list to lien holder.NO CHANGES 100 3.35.210 Apportionment of costs. NO CHANGES 101 3.35.220 Enforcement by personal action. NO CHANGES 102 3.35.230 Foreclosure proceedings. NO CHANGES 103 3.35.240 Effect of redemption.NO CHANGES 104 3.35.250 Notice of expiration of redemption.NO CHANGES 105 3.35.260 Deed to borough.NO CHANGES 106 107 Section 3: Title 3 Revenue and Finance, Chapter 3.35 Real Property Tax, Section 108 3.35.020, is hereby amended as follows 109 110 3.35.020 Property subject to tax. 111 All real and personal property within the borough and not expreccly exempted by the 112 r_ : •. •.a .•. :o ..: a. : . -•.. - - - - - - - - -- 114 assessment year, the tax to be used for borough purposes and for such other purposes as 115 are or may be authorized. 116 A. All real and personal property situated within the borough that is not exempt 117 under the laws of the State of Alaska, the Alaska Constitution, or the ordinances 118 of this borough, is subject to taxation at a rate not to exceed three percent of its 119 full and true value in money as assessed on the first day of January of the 120 assessment year. 121 1. There is no limitation on taxes to pay bonds. 122 B. A private leasehold, contract, preferential use agreement, or other interest in any 123 real or personal property that is exempt from taxation pursuant to state or federal 124 law, or for any other reason, remains taxable to the extent of the private interest. 125 (AS 29.45.030(A)). 126 C. The following definitions shall apply to this section unless otherwise expressly 127 indicated: 128 1. "Personal property" includes all property, whether corporeal corporate-real or 129 incorporeal incorporate-real, that is not specifically included in this section's 130 definition of "real property", and includes mobile homes, trailers, house 131 trailers, trailer coaches, and camper trailers, so long as they are not attached 132 to the land or connected to water, gas, electric, or sewage facilities, and are 133 not registered with the State of Alaska Department of Motor Vehicles as rolling 134 stock. Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Panes R of 9Si 135 2. "Real property" includes not only the land itself, whether laid out in lots or 136 otherwise, but also all buildings, structures, improvements, fixtures of any 137 kind thereon, and also any possessory rights and privileges belonging to or in 138 any way appertaining thereto. and the word "tract" includes all lands, pieces, 139 or parcels of land which may be separately assessed, together with fixtures 140 and improvements thereon. "Real property" also includes mobile homes, 141 trailers, house trailers, double-wide-type mobile or modular homes, trailer 142 coaches and similar property, which are used or intended to be used for 143 residential, office, or commercial purposes, and are attached to the land or 144 connected to water, gas, electric, or sewage facilities, except for those mobile 145 homes and house trailers which are held for sale by persons engaged in the 146 business of selling mobile homes. 147 148 Section 4: Title 3 Revenue and Finance, Chapter 3.35 Real Property Tax, Section 149 3.35.030, Definitions, is hereby amended as follows: 150 151 3.35.030 Definitions Real and personal property exempted from taxation. 152 "Personal property" includes all other property, corporate real and incorporate real-not 153 154 155 electric, or cowago facilities. 156 "Real property" includes not only the land itself, whether laid out in lots or otherwise, but also 158 •• - • e e e - • - e . - - - , - 160 - •- •- - .. - - - • - -- _ 161 •e••o_, a ., •e. o •- ••__' - ..ee . . 162 - 164 except those mobile homes and house trailers which are held for sale by persons engaged 165 - •- • - - 166 A. The following described properties shall be exempt from any and all taxation 167 otherwise imposed under the foregoing sections: 168 1. All real and personal property belonging to the United States of America, the 169 State of Alaska, the borough, the City of Kodiak, or any other incorporated city 170 lying and being within the boundaries of the borough, and except for property 171 acquired through foreclosure or by deed in lieu of foreclosure. However, a 172 private leasehold interest in otherwise exempt properties that is created by 173 lease, loan, contract, preferential use agreement or otherwise, and is made 174 available to and used by a private person or private enterprise, shall be taxable 175 to the extent of that interest pursuant to AS 29.45.030(a)(1)(A) and KIB 176 3.25.020. 177 2. Real property or an interest in real property that is exempt from taxation under 178 43 U.S.C. 1620(d) (ANCSA). Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Panes d of 25 179 3. All property used exclusively for nonprofit religious, charitable, cemetery, 180 I hospital, or educational_purposes (classroom space only), is exempt from 181 taxation for the calendar year in which application is timely filed if the 182 assessor determines that the application demonstrates the property qualifies 183 for exemption as provided by Alaska Statutes 29.45.030. Property used for 184 religious purposes includes the residence of a bishop, pastor, priest, rabbi, 185 minister, or religious order of a recognized religious organization and to 186 further include all other improved property of such organization not used for 187 business, rent, or profit. Property of any religious, educational, or charitable 188 organization from which the organization derives any rentals or profits shall 189 not be exempt. Unimproved or vacant real property of any such organization 190 which is not currently used for religious, hospital, educational, cemetery, or 191 charitable purposes shall be deemed to be property held or used for profit, 192 unless by deed restriction or otherwise the real property has been effectually 193 dedicated to future use for religious, educational, or charitable purposes only 194 and cannot be sold or used for any other purposes. Any vacant land which 195 initially qualifies for an exemption under this section, and for which an 196 application is filed, but is not placed in use within two years of January 1 of the 197 first tax year, shall be subject to taxation in each tax year, retroactive to the 198 first tax year for which the exemption was granted. 199 a. To qualify for an exemption under paragraph 3, the applicant organization 200 shall provide the following information to the assessor or designee to 201 support a determination of exempt status: 202 i. The articles of incorporation. 203 ii. Documentation to support the organization's not-for-profit status (e.g., 204 IRS § 501(c)(3) determination letter, or equivalent). 205 iii. A description of the property's use, demonstrating its consistency with 206 the requested exemption. 207 iv. Contracts of any type that describe or memorialize the use of the 208 property by a person or entity other than the applicant organization. 209 v. A description of any remuneration received by the applicant 210 organization including: 211 1. Any property, or portion of property, from which rentals or income 212 are derived. 213 2. Actual operating expenses, excluding debt service or depreciation. 214 3. Where property is leased by the organization to other entities, 215 financial statements for the past tax year, including income and 216 expense reports, and a description of any debt service or 217 depreciation reported in the financial statements for the property. 218 vi. For property used for an educational purpose, a description of course 219 curriculum and classroom space. 220 vii. For property used as a religious residence, a description of the 221 resident's ordination, commission, or license (according to the 222 standards of the religious organization), and proof of the resident's 223 employment by the religious organization as its spiritual leader. Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Pane S of 25 224 b. The borough assessor may request additional information prior to making 225 a determination, as reasonably necessary to determine the exempt status 226 of a property in accordance with borough code and regulations and state 227 law. 228 4. Any vacant land which initially qualifies for an exemption under this section, 229 but which is not placed in use within two years from January 1 of the first tax 230 year, for which an application is filed, shall be subject to taxation in each tax 231 year, retroactive to the first tax year for which the exemption was granted. 232 a. No single organization shall receive more than two exempt vacant parcels, 233 and the exemption for any one parcel shall not exceed the average 234 assessed value of a single, similarly zoned property, as determined by the 235 assessor on an annual basis. 236 5. The property of any organization which is not organized for business purposes 237 and whose membership is composed entirely of veterans of any wars of the 238 United States, as recognized and chartered by the Congress of the United 239 States, and the property of the auxiliary of any such organization. Property of 240 any such veteran's organization or auxiliary from which the organization 241 derives any rentals or profits shall not be exempt. 242 6. As described in AS 29.45.030(e), the first $150,000 of assessed value of the real 243 property owned and occupied as the primary residence and permanent place 244 of abode by: 245 a. A resident 65 years of age or older; 246 b. A disabled veteran or; 247 c. A resident at least 60 years old who is the widow or widower of a person 248 who has previously qualified for an exemption for the same residence 249 under a or b of this subsection, and who jointly owned or occupied the 250 residence with the requestor. 251 7. Definitions. For purposes of section 3.35.030(A)(6) only, the following words 252 are defined as: 253 Primary residence and permanent place of abode shall mean a dwelling which 254 is owned by and in which the person resides at least 185 days in the year prior 255 to the exemption year and when absent, the dwelling is not leased or rented to 256 another. 257 Resident shall mean a person who has a fixed habitation in the Kodiak Island 258 Borough for at least 185 days per calendar year, and when absent, intends to 259 I return to the borough_and does not claim residency outside the borough or 260 claim a resident exemption in another state or country, or other borough of 261 Alaska or take action or is absent under circumstances inconsistent with the 262 intent to remain and make a home indefinitely in the borough. 263 Disabled veteran shall mean a disabled person separated from the military 264 service of the United States under a condition that is not dishonorable who is a 265 resident of the state, whose disability was incurred or aggravated in the line of 266 duty in the military service of the United States, and whose disability has been 267 rated as fifty (50) percent or more by the branch of service in which that 268 person served or by the United States Department of Veterans Affairs. Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Panes R of 9F 269 Widow or widower shall mean the surviving un-remarried spouse. 270 I B. To be eligible for any exemption set forth in AS 29.45.030(e), the individual 271 applying for the exemption must also meet at least one of the two following 272 requirements: 273 1. The individual shall be eligible for a permanent fund dividend under AS 274 43.23.005 for the year for which an exemption is requested; or 275 2. If the individual has not applied or does not apply for the permanent fund 276 dividend, the individual would have been eligible for the permanent fund 277 dividend for that same year had the individual applied. To meet this 278 requirement, the applicant must provide adequate documentation to the 279 assessor that they meet this qualification based on the requirements of AS 280 43.23.005. 281 C. Only one exemption may be granted for the same property. If two or more persons 282 are eligible for an exemption under this subsection in regard to the same property, 283 then the parties shall decide between or among themselves who is to receive the 284 benefit of the exemption. 285 D. In the event that a claimant fails to apply for a senior exemption as provided by AS 286 29.45.030(e) by January 15th of the assessment year for which the exemption is 287 sought, the borough assessor for good cause shown may waive the claimant's 288 failure to make timely application for the exemption for that year and shall accept 289 the application, as if timely filed, subject to the provisions contained in AS 290 29.45.030(e). 291 1. A waiver may only be granted for the year in which an application is filed and 292 for the year immediately prior. Assessor's rulings under this provision may be 293 appealed to the borough assembly which for good cause shown may waive an 294 applicant's failure to file timely and may direct the assessor to accept the 295 application as if timely filed subject to the provisions contained in AS 296 29.45.030(e) and this subsection D. 297 E. Applications for exemptions. The borough assessor shall grant or deny all 298 applications for exemptions, except for community purpose exemptions, which 299 must be granted by the borough assembly. 300 1. Strict enforcement of deadlines to file an exemption application and annual 301 certification. 302 a. Properties qualifying for an exemption under this section must be owned 303 and in use on January 1 of the applicable tax year. There shall be no 304 proration of taxes under this section. 305 b. Written application for real property exemptions under this section, 306 including any required supporting documentation, must be received by 307 the assessor no later than January 15 of the tax year in which the 308 exemption is requested. 309 c. Once an exemption has been approved, the assessor will review the 310 subject property's exempt status annually, and may require the exempt 311 party to provide annual certification that the exempt use of the property 312 remains consistent with the use described and approved in the original 313 application. Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Panes 7 of 2S 314 d. Reapplication for the exemption shall be required upon any change in the 315 ownership or use of the property, and shall meet the deadlines prescribed 316 under this chapter. 317 e. The deadline for filing an application for exemption, filing a reapplication 318 if necessary, requesting an administrative review from the assessor, and 319 filing an appeal to court, shall be strictly enforced and shall not be waived 320 except as provided by section 3.35.030(E)(1)(b). 321 f. If the assessor determines that a property is not eligible for an exemption, 322 all taxes, penalty, and interest due for all tax years, beginning with the 323 first year that the property should have been subject to taxation, shall 324 become due and owing. 325 g. No exemption shall be available under this section if, by the 326 determination of the assessor, the subject property has been conveyed to 327 the applicant for the primary purpose of obtaining the exemption. 328 F. The private interests, other than fee simple record ownership, in real property of 329 an individual residing in the property if the property has been developed, 330 improved, or acquired with federal funds for the provision of low-income housing, 331 and is owned or managed as low-income housing by either the Alaska State 332 Housing Authority pursuant to AS 18.55.100-960 or a regional housing authority 333 formed under AS 18.55.996. This section does not prohibit the borough from 334 continuing to receive payments in lieu of taxes authorized under federal law. This 335 section applies only to those low-income housing units in existence prior to 336 January 1, 1989, hence, any new projects, real property acquisitions, and 337 additions to the existing properties after January 1, 1989, shall require an 338 ordinance of the assembly prior to the granting of an exemption under this 339 section; 340 G. Judicial Review of the assessor's denial of an exemption under AS 29.45.030. 341 1. Only the owner of record may appeal a decision by the assessor to deny an 342 exemption under this section, and must be made to the Superior Court, Third 343 Judicial District, Alaska. 344 2. An appeal of the Assessor's denial of an application for exemption under this 345 code must be filed within 30 days of the assessor's denial. 346 3. For purposes of computing time, the date that the assessor's written denial 347 was mailed shall be deemed the date of the denial. 348 H. The property of an organization not organized for business or profit-making 349 purposes which is used exclusively for community purpose activities, may be 350 exempted from taxation by the borough assembly under this section. In order to 351 qualify for a community purpose exemption: 352 1. The property must be dedicated for use by the general public, must provide a 353 benefit to the community as a whole, and any income derived from rental of 354 the property must not exceed the actual cost to the owner of the use by the 355 renter. 356 2. Any entity requesting a community purpose property tax exemption pursuant 357 to this chapter must include with its initial application certified copies of its 358 most recent Return of Organization Exempt from Income Tax Return (Form Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Panes P of 2F 359 990) and Federal Unrelated Business Income Tax Return (Form 990T, or any 360 other equivalent forms that may be adopted by the federal government). If a tax 361 exemption is granted to the applicant organization, it must thereafter submit to 362 the borough, within 30 days of the required filing date with the Internal 363 Revenue Service, exact copies of its Return of Organization Exempt from 364 Income Tax Return (Form 990) and Federal Unrelated Business Income Tax 365 Return (Form 990T). 366 3. The borough assembly may by ordinance grant tax exemptions for community 367 purpose property if the application meets state law requirements (AS 368 29.45.050(b)(1)(A)) and the assembly determines that there is a direct and 369 substantial benefit to the borough from the applicant's property use. The 370 assembly, in determining whether to grant an exemption and the amount of 371 exemption to be granted, may consider various factors including, but not 372 limited to, whether: 373 a. The property is open to public use regardless of sex, race, creed, color, or 374 national origin. 375 b. The applicant organization is qualified as an exempt organization under 376 Section 501(c)(3) of the Internal Revenue Code, as amended from time to 377 time. 378 c. No part of the net earnings of the applicant inures to the benefit of any 379 private entity or individual. 380 d. There is no evidence of a dominant financial motive such as excessive 381 charges, excessive employee compensation, or income that exceeds 382 operating expenses and any rental income does not exceed the actual cost 383 to the owner of the use by the renter. 384 e. There is no evidence that the property is being used to financially benefit 385 any officer, trustee, director, shareholder, member, or contributor, of the 386 applicant. 387 f. The property is used for the actual operation of the community activity and 388 does not exceed an amount of property reasonably necessary for the 389 accomplishment of the community activity. 390 g. The fees and charges for the use of such property and facilities thereon do 391 not effectively deny to a significant portion of the borough the privileges 392 and benefits provided by such property. 393 h. The applicant organization is governed by a volunteer board of directors. 394 i. Whether and to what extent a tax exemption is necessary to provide the 395 community benefit. 396 j. The organization's property is used exclusively for community purposes. 397 k. The existence of substantially similar community benefits through other 398 public or private entities; and 399 I. The degree to which the organization's use of the property impacts the 400 quality of life of borough residents. 401 4. The assessor shall act as the administrator for community purpose exemption 402 applications gathering the necessary information and making 403 recommendations to the assembly. Also, the assessor may periodically require Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Panes R of 2F 404 such information as is reasonably necessary to determine the character of the 405 organization and the nature of uses made for the continuation of the 406 exemption provided in this section. This includes, but is not limited to: 407 a. The applicant organization's certificate of incorporation. 408 b. Documentation to support the organization's not-for-profit status (i.e., IRS § 409 501(c)(3) determination letter, or equivalent). 410 c. A description of the use of the property and consistency with the requested 411 exemption. 412 d. Contracts of any type that describe or memorialize use of the property by a 413 person or entity other than the applicant organization. 414 e. A description of any remuneration received by the applicant organization 415 including: 416 i. Any property, or portion of property, from which rentals or income are 417 derived. 418 ii. Actual operating expenses, excluding only debt service or 419 depreciation. 420 iii. Financial statements for the past tax year including a copy of Form 990 421 as filed with the IRS, income and expense reports, and description of 422 any debt service or depreciation included in the financial statements 423 for the property. 424 5. Under this subsection, there shall be no proration of taxes for exemptions. 425 Properties qualifying for an exemption shall be in use under the exempt 426 purpose as of January 1 of the year for which the exemption is granted. 427 6. The borough assessor may request additional information prior to the 428 determination, as reasonably necessary to determine the exempt status of a 429 property in accordance with Borough Code and regulations and Alaska law. 430 7. Administrative review of denial for continuation of a community purpose 431 exemption by the assessor. 432 a. If the assessor denies an application for the continuance of an exemption 433 under this section, the assessor shall state the reason for the denial in a 434 written notice to the owner of record. 435 b. A denial by the assessor under this section may be appealed to the 436 borough assembly by means of a written request from the owner of 437 record, which must be received by the borough clerk no later than 30 days 438 after the date of denial. 439 c. Only an owner of record may request the administrative review of the 440 assessor's decision to deny the continuance of an exemption. 441 d. For the purposes of computing time for the purposes of an appeal under 442 this section, the date that the assessor's written notice of denial shall be 443 deemed the date of the denial. The date of receipt by the borough clerk 444 shall be the date of the request for administrative review. 445 e. As this is an optional exemption pursuant to AS 29.45.050, the borough 446 assembly shall have the final determination of granting a continuance of 447 the exemption. Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Pann in of 2S 448 8. The property owned by the following organizations shall be exempt from real 449 and personal property taxation under this section: 450 a. The Kodiak Island Sportsman's Association; 451 b. The Kodiak Senior Center; 452 c. The Kodiak State Fairgrounds; 453 d. The Kodiak Jaycees; 454 e. The Kodiak Chamber of Commerce; and 455 f. The Kodiak Island Convention and Visitors Bureau 456 457 Section 5: Title 3 Revenue and Finance, Chapter 3.35 Real Property Tax, Section 458 3.35.040, Method of assessment, is hereby amended as follows: 459 460 3.35.040 Method of assessment. 461 A. All taxable property must be assessed at its just and fair full and true value as of the 462 first day of January of the assessment year. All assessments shall be equal and uniform 463 and based upon the actual value of the property assessed. The ascescor shall complete 464 465 corporate limits of the borough before the first day of April of that assessment y ar. The 466 - -- 467 • ' .e•• ='•:e _ ... --• e e • ..-- .The full and true value is 468 the estimated price that the property would bring in an open market sale between 469 a willing seller and a willing buyer both conversant with the property, under the 470 then-prevailing market conditions and with prevailing general price levels. The 471 assessor shall strive to make all assessments fair and equitable. Taxable interests 472 in otherwise non-taxable property, both real and personal, shall be taxed based on 473 the lessee's possessory interest in the property. 474 1. Real property shall be assessed to the owner of record as shown on the records of 475 the Kodiak district recorder; provided, however, that any other person having an 476 interest in the property may be listed on the assessment records with the owner. The 477 person in whose name any property is listed as owner thereof shall be conclusively 478 presumed to be the legal owner of record for tax purposes. If the owner of the land is 479 unknown, such land may be assessed to the unknown owner or unknown owners. 480 No assessment shall be invalidated by a mistake, omission, or error in the matter of 481 the owner of real property assessed, if the property is correctly described. It shall be 482 the responsibility of the owners of the property to keep the assessor properly 483 informed as to their current address and no assessment shall be invalidated on the 484 basis of improper notice if it is shown that a the notice of value that taxes are due 485 and-payable-has been sent to the last known address of the owner of record. 486 2. Personal property shall be assessed to the last reported owner of record as 487 contained in borough records. No assessment shall be invalidated by a 488 mistake or omission or error regarding ownership of personal property. It is 489 the responsibility of the owners of personal property to keep the assessor 490 properly informed as to the current status of their business, whether active or 491 inactive and their current mailing address. Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Panp I i of pc 492 3. The assessor may list real property located in any subdivision by lot and block or 493 tract description, by unsubdivided property according to the land office, by section 494 and township survey description, or by giving the boundaries thereof, or by reference 495 to the book and page of the records of the Kodiak district recorder where the 496 description may be found, by designation of tax lot number referring to a public 497 record kept by the assessor of descriptions of real property, or in such other manner 498 as to cause the description to be capable of being made certain. Initial letter, 499 abbreviations, fractions, and exponents to designate the township, range, section or 500 part of a section, or the number of any lot or block or part thereof, or any distance, 501 course, bearing, or direction may be employed in any such description of real 502 property. 503 4. A private interest in public property is taxable. When any real or personal 504 property which would otherwise be exempt from taxation because of 505 ownership or control by a federal, state, or municipal government, or by some 506 other tax exempt entity is leased, loaned, or otherwise made available to and 507 used by a private person, such person's interest therein shall be taxed in the 508 same manner as taxes assessed to owners of real property, except that taxes 509 assessed under this subsection shall be a lien only on the interest in the 510 property of such person. Private leaseholds, contracts or other interest in land, 511 or property owned or held by the United States, the state, or other political 512 subdivisions and other tax exempt entities shall be taxable to the extent of the 513 value of the possessory interest. 514 5. The assessor, either personally, or through any designated assistant, shall, after 515 identifying themselves, have the right to enter upon and inspect the premises of any 516 person at reasonable times for the purpose of making an examination, evaluation or 517 assessment of the real property. The assessor or the assessor's agent shall have 518 access to and may examine all property records relevant to its valuation, including 519 but not limited to income and expense statements, rent rolls, leases, pertinent 520 income tax forms, and sale closing documents. and aAny person shall, upon 521 request, furnish to the assessor or designated assistant every facility and assistance 522 for the purpose of such examination, evaluation, or assessment. 523 6. The borough shall keep confidential all proprietary records received by the 524 assessor's office, for which there exists a reasonable expectation of 525 confidentiality, shall be confidential. Such records may include tax returns, 526 rent rolls, income and expense statements, sales and finance information, and 527 other financial information that is not readily accessible by some other means. 528 B. Contents of Assessment Roll. The assessor shall complete the listing of the annual 529 assessment roll of all real and personal property within the corporate limits of the 530 borough before the last day of February of that assessment year. The assessor 531 shall prepare an annual assessment roll in duplicate upon which shall be entered the 532 following particulars: 533 1. The names and last known addresses of all persons with property liable to 534 assessment and taxation; 535 2. A description of all taxable property; and 536 3. The assessed value, of all taxable property. Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Panty 17 of 2S 537 C. Notice, Publication, and Correction of Assessment Roll. 538 1. The assessor shall give to every person named in the assessment roll a notice of 539 assessment showing the assessed value of their property. On the back of ach 540 assessment notice shall be printed a brief summary of the information for the 541 taxpayer; of the dates when the taxes are payable, delinquent and subject to interest 542 and penalty; final dates for appeal of the assessment to the board of 543 equalization; dates when the board will sit for equalization purposes; and any other 544 particulars specified by the borough assembly. The assessment notice shall be 545 directed to the person to whom it is to be given and shall be sufficiently given if it is 546 mailed by first-class mail addressed to, or is delivered at, the address as last known 547 by the assessor. If the address is not known to the assessor, the notice may be 548 addressed to the person at the post office nearest to the place where the property is 549 situated. The date on which the notice is mailed or-delivered shall be deemed to be 550 the date on which the notice is given for purposes of this chapter. 551 2. When valuation notices have been mailed, the assessor shall cause notice that the 552 assessment rolls have been completed to be published in a newspaper of general 553 circulation, published in the borough at least once each week for two successive 554 weeks. If no newspaper of general circulation is published in the borough, the 555 assessor shall have the notice posted at two public places for a period of two weeks. 556 The notice shall state when and where the equalization hearings will be held. 557 3. The assessor may correct an error or supply an omission in the assessment roll at 558 any time before the sitting of the board of equalization. Every percon receiving a 559 560 acceccment of his property. It shall be the duty of every person who receives a 561 notice of assessment to advise the borough assessor of any error or omission 562 in the assessment of the person's property, so that the borough assessor may 563 correct any errors in the assessment roll. 564 4. Period of review. The borough assessor or designees may perform reviews of 565 assessed values within thirty days of the date that assessment notices have 566 been mailed. 567 a. A property owner may appeal an assessment of their property to the 568 assessor or designees and upon providing credible information or upon a 569 more in depth inspection and analysis of the property at the owner's 570 request the assessor may adjust the assessment appropriately if found to 571 be in error. 572 b. The property owner may appeal the assessor's valuation to the Board of 573 Equalization, using forms provided by the Borough, within the original 574 thirty day time frame from the mailing of the original notice. The assessor 575 review will not suspend or delay the final date of written appeal to the 576 Board of Equalization. 577 578 Section 6: Title 3 Revenue and Finance, Chapter 3.35 Real Property Tax, Section 579 3.35.050, Board of equalization, is hereby amended as follows: 580 581 3.35.050 Board of equalization. Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Panes 1R of 2F 582 A. Membership, Qualification, Duties, Terms. 583 1. Members. The board of equalization shall be composed of five persons, not 584 assembly members, appointed by the assembly. At least one alternate member shall 585 be appointed. 586 2. Qualifications. Members and alternate members should be appointed on the basis of 587 their expertise in real and personal property appraisal, the real estate market, the 588 personal property market, and other fields related to their functions as board 589 members. Each member shall be a qualified voter of the borough and shall remain a 590 resident of the borough while in office. Borough employees may be appointed to 591 serve on the board of equalization unless they are employed by the finance or 592 assessing departments. 593 3. Duties. The board may determine equalizations on properties brought before the 594 board by appellants. It shall only hear appeals for relief from an alleged error in 595 valuation on properties before the board by an appellant. 596 4. Terms of Office. Upon confirmation, members and alternate members shall serve for 597 three years or until their successors are appointed and confirmed. Of the members 598 initially appointed, two shall serve three-year terms, two shall serve two-year terms, 599 and one shall serve a one-year term. 600 5. Hearing Dates. The board shall commence hearings on the first Monday in May, 601 unless otherwise changed by resolution. Hearings will continue from day to day as 602 established by the board and the borough clerk until all properly filed appeals have 603 been heard. 604 B. Chairperson. The board annually shall elect a member to serve as its chairperson. The 605 chairperson may call meetings of the board, shall exercise such control over meetings 606 as to ensure the fair and orderly resolution of appeals, shall make rulings on the 607 admissibility of evidence, and shall conduct the proceedings of the board in conformity 608 with this chapter. A vice-chairperson shall also be selected to serve in the chairperson's 609 absence. If both are absent, the members present shall select a person to preside. 610 C. Appeals to the Board. 611 1. A person whose name appears on the assessment roll, or the authorized 612 representative of that person, may appeal to the board for relief for an alleged error 613 in valuation not adjusted by the assessor to the taxpayer's satisfaction. The 614 authorized representative shall be named by the property owner in writing to the 615 assessor and board of equalization at the time of filing or no later than three days in 616 advance of hearing. The time requirement for providing a representative in writing 617 may be waived at the determination of the board during the hearing, if good cause is 618 shown that may include, but not limited to, the following: stranded from Kodiak due to 619 inclement weather, serious medical condition, serious family emergency, or death in 620 the family. 621 2. The appellant shall, within 30 calendar days after the date of mailing of notice of 622 assessment, submit to the assessor a written appeal specifying grounds for such 623 appeal. The board shall prescribe the form in which written notices of appeal shall be 624 made. Otherwise, the right of appeal ceases unless the board of equalization finds 625 that the taxpayer was unable to comply within the 30-day appeal period and grants a 626 hearing to the appellant. Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Pane 14 of 2.R 627 3. The assessor shall notify the appellant by mail, and email if provided, of the time and 628 place for the hearing and assign a docket number of appeal. 629 4. If parties to whom notice was mailed as provided herein fail to appear, the board may 630 proceed with the hearing in their absence. All parties, their authorized 631 representatives, and witnesses must appear in person at the hearing. 632 5. The assessor shall prepare for use by the board of equalization a summary of 633 assessment data relating to each assessment that is appealed. This summary shall 634 be provided to the board and made available to the appellant at least 10 calendar 635 days before the hearing. Summary of assessment data for late-filed appeals granted 636 by the board will be provided as soon as practicable. 637 6. A city in the borough may appeal an assessment to the borough board of 638 equalization in the same manner as a taxpayer. Within five days after receipt of the 639 appeal, the assessor shall notify the person whose property assessment is being 640 appealed by the city. 641 7. A property owner who seeks to appeal the assessor's valuation, after the 30-day 642 filing period has closed, shall file a letter with the assessor stating the reasons why 643 the property owner was unable to comply with the 30-day appeal period. The 644 deadline to file a late-file request is on April 15th of the current assessment year. 645 Should April 15th fall on a Saturday or Sunday, late filers shall have until 4:30 p.m. 646 on the first Monday following to file their request. 647 648 On the next business day following the deadline to file a late-file request or as soon 649 as is practicable, the board shall consider each letter and shall only consider reasons 650 the appellant was unable to comply with the 30-day appeal period. It shall not 651 consider evidence regarding property valuation. The appellant may not make an oral 652 presentation at the hearing. The determination shall be based on the letter and 653 supporting documents. The board shall interpret the term "unable to comply" as 654 meaning that a property owner must demonstrate compelling reasons or 655 circumstances which would prevent a reasonable person under the circumstances 656 from filing an appeal in a timely manner during the 30-day appeal period. 657 658 If the late-file request is granted, the property owner shall have five calendar days 659 from the decision of the board to file an appeal and submit to the assessor's office all 660 documentary evidence in their possession which they wish to be considered and 661 which is relevant to the resolution of the appeal. If the late-file request is denied, the 662 assessor shall notify the property owner of the board's decision in writing. 663 D. Quorum and Voting. 664 1. Quorum. A quorum shall consist of four members. 665 2. Voting. The granting of any appeal or part thereof shall require the concurring vote of 666 at least three board members. Any appeal or part thereof which is not granted by the 667 board shall be considered denied. 668 E. Hearings, Procedures. 669 1. Record. The clerk is the ex officio clerk of the board and shall prepare the board's 670 minutes. The clerk shall keep electronic recordings of the board's hearings per the Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Panes 1S of 7F 671 borough retention schedule. The board of equalization summary certification will 672 constitute the board's minutes. 673 2. Counsel. All parties may be represented by counsel during hearings before the 674 board. On procedural matters, the borough attorney may offer legal counsel to the 675 board in the course of its proceedings. Upon the recommendation of the borough 676 attorney, the board may retain legal counsel from another attorney for a particular 677 matter. 678 3. Appeal Number. Every appeal shall be assigned a docket number which, along with 679 the name of the appellant, shall be read into the record before the hearings on the 680 appeal may commence. 681 4. Burden of Proof. The burden of proof rests with the appellant, who must convince the 682 board by clear and convincing evidence that the assessment was unequal, 683 excessive, improper, or undervalued based on the facts stated in a written appeal or 684 proven at the appeal hearing in accordance with subsections (E)(5) and (7) of this 685 section. If the valuation is found to be too low, the board may raise the assessment. 686 The borough shall make available to the appellant all reasonably pertinent 687 documents requested for presentation of the appeal, including but not limited to 688 documents presented or requested by the board of equalization for presentation of 689 the appeal in accordance with subsection (C)(5) of this section. 690 5. Rules of Evidence. Evidence shall only be presented by the appellant and the 691 assessor or their authorized representative. The board shall not be restricted by the 692 formal rules of evidence; however, the chairperson may exclude evidence irrelevant 693 to the issues appealed. Hearsay evidence may be considered, provided there are 694 adequate guarantees of its trustworthiness and that it is more probative on the point 695 for which it is offered than any other evidence which the proponent can procure by 696 reasonable efforts. The appellant must submit to the assessor's office by April 15th 697 all documentary evidence in their possession which they wish to be considered and 698 which is relevant to the resolution of the appeal. Should April 15th fall on a Saturday 699 or Sunday, appellants shall have until 4:30 p.m. on the first Monday following to 700 submit their evidence. 701 702 This evidence includes but is not limited to purchase and closing documents, 703 appraisal reports, brokers' opinion of value, engineers' reports, estimates to repair, 704 rent rolls, leases, and income and expense information. The board of equalization 705 may in its discretion decline to accept documents offered at the hearing which should 706 have been provided by April 15th. In exercising this discretion, the board shall 707 consider the relevance and probative value of the documents which are under 708 consideration, accepting those documents which in all fairness are necessary to a 709 fair resolution of the appeal. Prior to the board meeting, the appellant and assessor 710 may agree to an extension of time for the production of evidence. 711 6. Order of Presentation. The order of presentation is as follows: 712 a. The appellant shall present evidence and argument not to exceed five minutes. 713 b. Following the appellant, the assessor shall present the borough's evidence and 714 argument not to exceed five minutes. Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Panes 1R of 2S 715 c. The appellant may make a rebuttal presentation directed solely to the issues 716 raised by the assessor not to exceed two minutes. 717 d. The assessor may address the rebuttal by the appellant not to exceed two 718 minutes. 719 Each party shall be allowed a total of five minutes to present evidence and make oral 720 argument. The time limits allotted include presentations from either the appellants or 721 assessor's authorized representatives, counsels, or witnesses. Additional time may 722 be permitted by the board depending on the complexity of the case. The members of 723 the board may ask questions, through the chairperson, of either the appellant or the 724 assessor, authorized representatives, counsels, or witnesses at any time during the 725 hearing. After both the appellant and the assessor have made their presentations, 726 each may question the other through the chairperson. The chairperson may end the 727 questioning and call for a motion from the other members. 728 7. Witnesses, Exhibits and Other Evidence. The appellant and the assessor may offer 729 the oral testimony of witnesses and documentary evidence during the hearing. At the 730 request of the appellant, evidence submitted pursuant to subsection (E)(5) of this 731 section relating to the assessed valuation of property used in an income-producing 732 commercial enterprise shall be confidential. The assessor and the appellant may 733 stipulate to facts to be presented to the board, provided the assessor has received 734 credible and reliable evidence to establish the facts. 735 736 The only exhibits that shall be admitted into the record at the hearing are those 737 exhibits provided pursuant to subsection (E)(5) of this section. However, at the 738 hearing, parties may use demonstrative or illustrative exhibits; provided, that all such 739 exhibits are duplicates of exhibits or information provided to the board pursuant to 740 subsection (E)(5) of this section. Additionally, witnesses may write on a board while 741 orally testifying to illustrate their testimony. The limitation on the use of exhibits in this 742 section shall not preclude the parties from presenting oral testimony at the hearing. 743 8. Decisions. 744 a. The assessor may recommend changes to the existing value during the hearing. 745 b. After the appellant and assessor have presented their cases, the hearing shall be 746 closed by the chairperson, and no further evidence shall be offered or considered 747 in deliberations unless a member of the board of equalization asks for additional 748 information from either party. Both parties shall be given an equal opportunity to 749 respond to any such requests for additional information. 750 c. The board may decide the appeal after the presentations, or it may defer a 751 decision no later than 30 days after the hearing date. Final board action shall be 752 taken by motions that set out specific findings of fact at the meeting and shall not 753 be reconsidered, amended, or rescinded by the board. Only one motion may be 754 on the floor at a time, and the board shall vote on the motions until its findings 755 are established. The vote must be taken and entered in the permanent record of 756 the proceedings. The motions available for the board are: 757 i. Motion to uphold the assessor's valuation. 758 ii. Motion to reduce the assessment. 759 iii. Motion to increase the assessment. Kodiak Island Borough, Alaska Ordinance No. FY2014-10 !Dann 17 of 75 760 iv. Motion to dismiss the appeal. 761 v. Motion to defer the decision. 762 vi. Or any other motion set out in Alaska Statutes and regulations governing 763 board of equalization appeals. 764 d. No later than 30 days following the hearing, the board shall render a written 765 decision which includes findings of fact based on evidence presented at the 766 hearing clearly stating the grounds upon which the panel relied to reach its 767 decision and advising all parties of their right to appeal the decision to superior 768 court. 769 9. Certification. The board shall certify its actions to the assessor within seven days 770 following its adjournment. 771 F. Further Appeals. Any appeal of a decision of the board shall be made to the superior 772 court. No appeal of a board's decision to the superior court may be taken unless the 773 action is filed and the borough attorney is served with notice of such appeal within thirty 774 days following the board's written decision. 775 776 777 Section 7: Title 3 Revenue and Finance, Chapter 3.35 Real Property Tax, Section 778 3.35.060, Final and supplemental assessment rolls, is hereby amended as 779 follows: 780 781 782 3.35.060 Final and supplemental assessment rolls. 783 A. After-the-hearing Within fifteen days after the board of equalization certifies its 784 actions, the assessor shall, at the time fixed by the assembly, complete and certify the 785 annual assessment roll. The assessment roll shall be based on values as of January 1st 786 imchediate+presecting of the assessment year. 787 B. All taxes levied or collected shall be calculated, levied, and collected upon the assessed 788 values entered in the assessment roll and certified by the assessor as correct, subject to 789 the taxpayer's rights of appeal, and to the corrections and amendments made in the 790 rolls, including any court-ordered amendments. These assessed values shall be 791 valid and binding on all persons, notwithstanding any defect, error, omission, or 792 invalidity in the assessment roll or proceedings pertaining to the assessment roll. 793 _• •- _ ._ _ . . 794 provisions of this chapter relating to tho awe- •-• _ . , - - - __ - •_- _ -, .. 795 796 C. - _ __..: _ _ .. - - •- _e - -- - 797 798 799 800 assessment roll or proceedings pertaining to the assoscmcnt roll. When the assessor 801 discovers that an omission has been made in either the real or personal property 802 rolls, the assessor shall include the property omitted from the assessment roll on 803 a supplementary roll. All procedures set forth in this chapter, or mandated by 804 state law, shall apply to the supplementary rolls. Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Pan= 1R of 2S 805 D. When the final assessment records are completed by the assessor, the assessor shall 806 deliver to the assembly a statement of the total assessed valuation of all real property in 807 the borough. The assembly shall then fix the rate of tax levy and designate the number 808 of mills upon each dollar of value of assessed taxable real property that shall be levied 809 for borough purposes including the borough government, assessment, and collection of 810 taxes, education, and planning and zoning, and shall levy the tax accordingly. The levies 811 for school and municipal purposes shall be separately made and fixed, but the 812 aggregate of them shall not exceed three percent of the assessed value of the property 813 assessed. 814 E. At such time as the assessment function of property taxes has been accomplished, to 815 include the appeal process to the board of review, the assessor will furnish the borough 816 treasurer a copy of the certified assessment roll. 817 818 3.35.070 Addresses — Responsibility of persons subject to taxation. 819 It shall be the responsibility of every person who owns or controls real or personal property 820 subject to tax by the municipality to file with the office of the assessor the address where he 821 will receive notices, bills, or other correspondence regarding taxation. No person shall be 822 excused from paying taxes or penalties thereon for the reason that he did not receive a tax 823 notice, bill, or any other correspondence due to an improper mailing of assessment notice, 824 billings, or other correspondence. [Ord. 78-21-0 §4, 1978. Formerly §3.20.062]. 825 826 Section 8: Title 3 Revenue and Finance, Chapter 3.35 Real Property Tax, Section 827 3.35.085, Method of determining the assessed value of property that qualifies 828 for a low-income housing tax credit under 26 USC 42 is hereby amended as 829 follows: 830 831 3.35.085 Method of determining the assessed value of property that qualifies for a 832 low-income housing tax credit under 26 USC 42. 833 A. In accordance with AS 29.45.110(d)(1), the full and true value of all property within the 834 Kodiak Island Borough that first qualifies for low-income housing tax credit under 26 835 USC 42 before January 1, 2001, shall be based on the actual income derived from the 836 property and may not be adjusted based on the amount of any federal income tax credit 837 for the property. 838 B. Pursuant to AS 29.45.110(d)(2), the full and true value of all property within the Kodiak 839 Island Borough that first qualifies for a low-income housing credit under 26 USC 42 on or 840 after January 1, 2001, shall be exempt from the requirement that the value be based on 841 the actual income derived from the property. For property that first qualifies for a low- 842 income housing credit under 26 USC 42 on or after January 1, 2001, the assembly may 843 determine, by parcel, whether the property shall be assessed based on AS 29.45.110(a) 844 or on the basis of actual income derived from the property without adjustment based on 845 the amount of any federal income tax credit given for the property. Once the manner of 846 assessment of the property has been determined under this subsection, the assembly 847 may not change the manner of assessment of that parcel of property if debt relating to 848 the property incurred in conjunction with the property qualifying for the low-income 849 housing tax credit remains outstanding. Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Panes 19 of 95 850 C. To secure an assessment based upon the actual income derived from the property under 851 this section, an owner of property that qualifies for the low-income housing tax credit 852 under 26 USC 42 shall apply to the assessor before May 15th of each year in which the 853 assessment is desired. The property owner shall submit an application on forms 854 prescribed by the assessor and shall include information that may reasonably be 855 required by the assessor to determine the entitlement of the applicant and to assess the 856 property under this subsection. All such applications shall be forwarded to the assembly 857 for determination, by resolution, of the manner of assessment. 858 859 3.35.090 Property tax billing. 860 The treasurer, upon receipt of the certified assessment roll and with the millage rate 861 established by the assembly, will cause to produce property tax bills for all property owners 862 of record. These tax bills will be mailed to the most recent address on file. 863 864 Section 9: Title 3 Revenue and Finance, Chapter 3.35 Real Property Tax, Section 865 3.35.080, Real and personal property exempted from taxation, is deleted, and 866 its contents incorporated into Section 3.35.030. 867 868 869 Section 10: Title 3 Revenue and Finance, Chapter 3.35 Real Property Tax, Section 870 I 3.35.100, Correction of errors, is hereby amended as follows: 871 872 3.35.100 Correction of errors. 873 A. Correction of Error in Billing of Penalty and Interest. When it is shown to the chief fiscal 874 officer that a taxpayer has been billed erroneously for tax, tax penalty, or interest 875 because of administrative error by the borough, the chief fiscal officer may adjust the tax 876 bill accordingly. 877 B. Correction of Errors in Assessment. When the assessor discovers an error or omission 878 has been made in a real or personal property assessment or billing, the assessor, upon 879 880 such property. Taxable property which has been omitted from assessment for any year 881 - . •- - - _ - _ _ _ _ _ _ •■ _ _ _ • . - _ •• . The assessor 882 may correct errors or omissions in the roll before the board of equalization 883 hearing. No changes to the roll can be made once the board has certified their 884 actions except: 885 8. The assessor may correct a manifest clerical error in the assessment roll at 886 any time. A manifest clerical error is a typographical, computational, or other 887 similar error readily apparent from the assessment notice, tax statement or 888 other borough tax and assessment records and made by a borough employee 889 in the performance of typing, record keeping, filing or other similar duties. A 890 manifest clerical error does not require extrinsic evidence to make it clear. 891 9. The assessor may correct an omission of the roll as described in 3:35.60(C) at 892 any time. Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Panes 2n of 2F 893 C. All rights provided by this chapter, including but not limited to rights to appeal and times 894 for making payments, shall be reserved to the person receiving a corrected assessment 895 or tax bill as of the time the new assessment or billing is mailed. 896 897 Section 11: Title 3 Revenue and Finance, Chapter 3.40 Personal Property Tax, Section 898 I 3.40.010, Property subject to taxation, is hereby amended as follows: 899 900 Chapter 3.40 901 PERSONAL PROPERTY TAX 902 Sections: 903 3.40.010 Property subject to taxation. 904 3.40.020 Exemptions. 905 3.40.030 Assessment return. 906 3.40.040 Tax situs of personal property. 907 3.40.050 Liability for and collection of. 908 3.40.060 Penalties and interest. 909 3.40.070 Classification of boats and vessels. NO CHANGE 910 3.40.080 Classification of aircraft. NO CHANGE 911 * For statutory provisions granting the power to assess and collect taxes, see AS 912 29.35.170; for provisions governing municipal assessment and taxation generally, 913 see AS 29.45. 914 Prior legislation: Code 1974 §§ 3.24.060, 3.24.070, 3.24.080 and 3.24.090 and Ords. 915 83-53-0, 84-25-0, 96-21 and 2007-16. 916 917 3.40.010 Property subject to taxation. 918 A. Except as otherwise provided in this chapter a Tangible personal property which has 919 with a tax situs within the borough is subject to taxation, except where otherwise 920 exempted by borough ordinance or state statute. Business personal property is 921 922 property within the borough of Kodiak exceeds $20,000. Tangible Business personal 923 property includes all personal property including, but not limited to, furniture, furnishings, 924 fixtures, machinery, and-equipment used-by-a-14146414086, stock animals, watercraft, 925 aircraft, tools, dies, jigs, patterns and stock used in trade (including inventories, 926 supplies, materials in process, and other similar items) or in a business capacity. 927 B. All private interests in personal property which is otherwise exempt due to 928 ownership by the federal government, state, borough, other state municipal 929 subdivision or other tax-exempt entity is taxable under this code to the extent of 930 that interest. 931 932 Section 12: Title 3 Revenue and Finance, Chapter 3.40 Personal Property Tax, Section 933 3.40.020, Exemptions, is hereby amended as follows: 934 935 3.40.020 Exemptions. 936 A. Individual personal property utilized solely and exclusively for personal, nonbusiness, 937 noncommercial, nonagricultural and nonincome producing uses or purposes is exempt Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Panes 21 of 95 938 from taxation under this chapter. This includes aircraft, boats and vessels used for 939 nonbusiness, nonagricultural, noncommercial and nonincome producing purposes. 940 B. A taxpayer who files a timely business property return with the assessor shall be 941 exempted Tthe first $20,000 of assessed valueation of business personal property 942 e -e • - • •. . : -- - e•• se e_e• e ee- _ . Forataxpayer 943 with more than one business personal property tax account, the $20,000 exemption shall 944 be distributed pro rata among all of the taxpayer accounts, based on the proportion of 945 the assessed value in each account to the total assessed value of that taxpayer's 946 business personal property. 947 C. Pursuant to AS 29.45.050(b)(2), the inventories of businesses possessing a valid 948 business license from the state of Alaska are exempt from the tax imposed by this 949 chapter. As used herein, "inventories" means personal property in the hands of a retail or 950 wholesale merchant held for sale or personal property held in the form of raw materials 951 or component parts for the manufacture or production of goods. 952 D. Pursuant to AS 29.45.050(b)(2), fishing gear (i.e., nets, seines, crab pots, long lines, 953 trawls) and any or all associated paraphernalia utilized for commercial fishing is exempt 954 from property tax. 955 Section 13: Title 3 Revenue and Finance, Chapter 3.40 Personal Property Tax, Section 956 3.40.030, Assessment return, is hereby amended as follows: 957 958 3.40.030 Assessment return. 959 A. Every person with ownership in taxable business personal property shall submit to the 960 borough assessor a personal property return of any property owned by him, or in which he 961 has an interest, and of the property held or controlled by him in a representative capacity, in 962 the manner prescribed, which return shall be based on property values existing as of the 963 first day of January of the year for which the return is made. The person making the return in 964 every case shall state an address to which all notices required to be given to him under this 965 section may be mailed or delivered. The return shall show the nature; quantity; description, 966 including date of manufacture; amount; value; purchase price, new or used; depreciable 967 basis; and current condition of all personal property, the place where the property is 968 situated, and said return shall be in such form and include such additional information as the 969 accembly assessor may prescribe, and shall be signed and verified under oath by the 970 person liable, or his or its authorized agent or representative. 971 B. Said return shall be filed on or before the fifteenth day of January of each tax year, 972 unless the property owner requests, and the assessor approves, an extension that 973 may not exceed thirty days. The extension must be requested prior to the January 974 15th due date. 975 C. The borough assessor may, by notice in writing to any person by whom a return has 976 been made, require from him a further return containing additional details and more explicit 977 particulars and, upon receipt of the notice, that person shall comply fully with its 978 requirements within 30 days. 979 D. In the event of any person failing, refusing, or neglecting to make or file said personal 980 property return of property owned by him, as required herein, the assessor shall make an 981 assessment which shall be as fair and equitable as he is able to make from the best 982 information in his possession concerning said property and this assessment shall be Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Panes 22 of 25 983 prima fade evidence for all legal purposes and any related proceedings. (AS 984 29.45.130(a)) 985 986 Section 14: Title 3 Revenue and Finance, Chapter 3.40 Personal Property Tax, Section 987 3.40.040, Tax situs of personal property, is hereby amended as follows: 988 489 3.40.040 Tax situs of personal property. 941 992 of personal property is located, having due regard to the residence and domicile of its 493 VwnCr, the place where it is registered or licensed, whether it is taxed by other 994 995 996 B. Tax Situs, Conclusive Presumptions 997 1. Tax situs shall be conclusively presumed to bo within tho borough whcn the property, 998 although not within the borough on January 1st of the assessment yoar, either: 999 1000 1001 months preceding the January 1st assessment; or 1007 1003 January 1st of the assessment y Jr if such presence or use is intended tnhO 1004 , 1005 rrieret 1006 2. Tax siths shall also be presumed conclusively to be within the borough where the 1007 ownership, maintenance, or use of such property requires a license or permit, and a 1008 liceAs8OrBe[n)itha6beeAi^^uedbythe &t8t8L4 /\|A9ku' orthCborOUgh, nity0rJny 1004 other political subdivision within the borough, and: 1010 a. ThCpn0pertV is so licensed or permit so iCSUCd3Ad either the actual residence 1011 address or the mailing address of tho licensee or permittcc, or of thc permissive 1019 user thereunder, is within the borough; or 1013 b. The property is so licensed or the permit so issued and the domicile of the 1011 licensee or permittee, or the permissive user thereunder, is in the borough; this 1015 1016 subject property is in thc custody of persons in educational institutions outside of 1017 1018 C� "~ ; �:~^ � -� �.^" ^w : ^~ :^ ^^• • • 1019 1020 • " 1021 subdivision thereof. 1022 A. The tax situs of personal property is presumed to be the Kodiak Island Borough if: 1023 1. it is located within the borough on January 1 of the assessment year, and has 1024 been located in the borough for more than a temporary period in the year prior 1025 | to January_or; 1026 2. it is normally located within the borough, even though it is outside the 1027 borough on January 1 of the assessment year, if it is located outside the Kodiak Island Borough, Alaska Ordinance No. FY2O14'1O Pxo^ ,xofvs 1028 borough for only a temporary period of time during the year prior to January 1 1029 of the assessment year or; 1030 3. it is not located in the borough on January 1, but has been kept or used within 1031 the borough for any sixty (60) days during the year preceding the January 1s` 1032 assessment date or; 1033 4. it normally is returned to the borough between uses elsewhere, and is not 1034 located in any one place for more than a temporary period. 1035 B. For purposes of this code, "temporary period" is defined as sixty (60) days. 1036 1037 Section 15: Title 3 Revenue and Finance, Chapter 3.40 Personal Property Tax, Section 1038 3.40.050, Liability for and collection of, is hereby amended as follows: 1039 1040 3.40.050 Liability for and collection of personal property taxes. 1041 A. The owner of personal property assessed is personally liable for the amount of taxes 1042 assessed against the property. The tax, together with penalty and interest, may be 1043 collected in a personal action brought in the name of the borough. 1044 B. If the tax on personal property is not paid when due, the borough may, in addition to 1045 other remedies available, enforce the tax lien by distraint and sale of the property after 1046 first making demand of the person assessed for the amount of the tax, penalty, and 1047 interest. The demand shall be in writing addressed to the person whose name appears 1048 on the last assessment roll as the owner of the property, describing the personal 1049 property assessed and the amount of the tax, penalty, and interest and demanding that 1050 the total be paid within 10 days after service of the demand personally or by registered 1051 mail. 1052 C. If the tax has not been paid after the expiration of 10 days from service of demand, the 1053 clerk may issue a warrant directing a peace officer to seize the personal property for 1054 which the tax was levied and to sell it at public auction after at least 15 days' notice of 1055 the sale by posting and publication. If the proceeds from the property sold are not 1056 sufficient to satisfy the tax, penalty, interest and costs of sale, the warrant may authorize 1057 the seizure of other personal property sufficient to satisfy the tax, penalty, interest, and 1058 costs of sale. 1059 D. The borough has the right to seek payment of any unpaid portion of the tax, 1060 penalty and interest by all methods available under law. 1061 1062 Section 16: Title 3 Revenue and Finance, Chapter 3.40 Personal Property Tax, Section 1063 3.40.060, Penalties and interest, is hereby amended as follows: 1064 1065 3.40.060 Penalties and interest. 1066 A. ' :- _.. . .. - . :- _:•_ : r- • - -- 1067 with KIBC 3.10.010 and 3.10.020 shall, in addition to other penalties provided by law, be 1068 liable for a penalty of 20 percent of the tax assessed, in accordance with AS 29.15.250 1069 ° = 1070 y ar, exclusive of penalty, from the due date until paid in full. This c 1071 all persons having personal proporty within the borough, irrespective of residence. 1072 !! 1073 ascot-zed a minimum penalty of $1.00. A person who files a completed return after the Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Panes 2d of 2F 1074 filing deadline, but before the mailing of the assessment notices shall, in addition to other 1075 penalties provided by law, will be liable for a penalty of five percent of the tax assessed 1076 against said personal property for that tax year. 1077 B. A person who, either for himself or as agent for another, or as agent, officer, or 1078 manager of a corporation, fails to file a return as required by this code prior to 1079 February 28th of the current assessment year shall be fined a penalty in the 1080 amount of $300. 1081 C. A person who, either on his own behalf, as agent for another, or as the agent, 1082 officer, or manager of a corporation, knowingly makes a false statement, return or 1083 list required by this section relating to the amount, kind, or value of personal 1084 property subject to taxation by the borough with intent to avoid or evade the 1085 assessment on taxation of the property, or part of it, with intent to avoid or evade 1086 the assessment or taxation of the property or part of it, is guilty of a violation of 1087 this chapter, and this action is punishable by a fine of $1000.00. (AS 29.45.140) 1088 1089 Section 17: This ordinance will take effect upon adoption. 1090 1091 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 1092 THIS DAY OF 2014 1093 1094 KODIAK ISLAND BOROUGH 1095 1096 1097 1098 ATTEST: Jerrol Friend, Borough Mayor 1099 1100 1101 1102 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2014-10 Panes PS of PS LEVESQUE LAW GROUP, LLC 3380 C Street, Suite 202 Anchorage,Alaska 99503 Phone: (907) 261-8935 Fax: (206) 309-0667 December 9, 2013 Email: joe @levesquelawgroup.com SENT VIA EMAIL Bud Cassidy, Borough Manager Bill Roberts, Borough Assessor KODIAK ISLAND BOROUGH 710 Mill Bay Road #228 Kodiak, Alaska 99615 Re: Kodiak Island Borough Code Title 3 – Rewrite Our File No. 477-1103 Dear Bud and Bill: Our Firm has been requested to provide confirmation acknowledging that we have reviewed and approved, as to form, the proposed revisions to Title 3 of the Kodiak Island Borough Code ("Code"). Following our review, it is our opinion that the draft ordinance complies with other municipal assessing codes and is legally defensible. Below is a description of the methodology that was employed to determine whether the proposed amendments to certain portions of the Code are legally permissible. As is the case every time that our Firm is tasked with determining the legality of legislation—be it already enacted or merely proposed—our analysis involved a multi- tiered review of not only any newly suggested language, but also any existing language that may be stricken. The first level of our review involves the identification of any internal inconsistencies within the Borough Code itself. The purpose of this review is to identify any potential inconsistencies within the Code to prevent the potential for aggrieved parties to challenge an ordinance for ambiguity, or any other related grounds. When this review reveals potential inconsistencies, we will either suggest revisions, or simply flag the language pending clarification from the Borough. Second, we conduct a step-by-step comparison between the proposed amendments and any applicable state and federal statutes or regulations. For example, because this project concerned municipal property tax, this level of review measured the affected portions of Title 3 against the statutes set forth at A.S. 29.45.010 et seq. If LEVESQUE LAW GROUP, LLC Bud Cassidy, Borough Manager Bill Roberts, Borough Assessor December 9, 2013 Page 12 this phase of review reveals what may appear to be a potential inconsistency with the requirements set forth in the Alaska Statutes, we will either suggest alternate language, or simply flag the language in those cases that demonstrate that the Borough is formulating fundamental policy. Third, because Alaska's codified law does not in every case provide specific guidance, and is always subject to the interpretation of the courts, we will review whether the amended language lies in contravention to the applicable case law. For example, in this instance, whenever the revised language represented a substantive change in the Borough's taxation policy, or would result in a procedural alteration that could result in tax liability or the denial of some tax benefit, we reviewed the case law to determine whether the change was legally permissible. Fourth, when municipal ordinances present unique issues that have not been addressed by any legal authority with jurisdiction, we will benchmark the proposed language against analogous ordinances that have been adopted by other Alaska municipalities. In this case, we compared the proposed amended Title 3 against the tax provisions codified in the Fairbanks North Star Borough, Kenai Peninsula Borough, and Matanuska-Susitna Borough Codes, which are also Second Class municipalities. Finally, we will suggest revisions to the proposed language for purely organizational, punctuations, and grammatical purposes, and to promote clarity. Please accept our apology for not initially including an explanatory transmittal memorandum with the Code revisions. We hope this letter adequately responds to your concerns. Please contact me immediately if you have questions or need additional information. We remain available to discuss this matter further if needed. Sincerely, LEVESQUE LAW GROUP, LLC Joseph N. Levesque Chapter 3.35 & 3.40 rewrite OVERVIEW: The general rewrite was undertaken to better reflect the meat of Alaska Statutes, stiffen penalties for non-filing of required forms for personal property, spell out confidentiality, elucidate (hopefully) situs for personal property, and better lay out the procedures for exemptions: (1) granting exemptions and appeal of exemptions; (2) guidelines for what is a community purpose exemption (3.35.030 H(3)), which is not definitively described in State Statutes; (3) add requirements for review of exemptions by the assessor and what would be required of entities seeking an exemption. Section 3.35.030 mirrors the most recent portion of State Statute for mandatory exemptions, exemption of vacant land and defines community purpose exemptions (not defined in state statutes) and lays out the procedures for applying, qualifying and periodic review. Section 3.35.40 defines full and true value as defined in state law. Adds A(2) making it the duty of the owner of property to keep the assessment office up to date (also stated in state statutes.) Reiterates the right to tax personal property under possessory interest and states that the confidentiality of information provided the assessor with the "reasonable expectation" of confidentiality by the property owner. It also sets the period to appeal directly to the assessor as the same time to appeal the board of equalization. Section 3.35.060 has new and hopefully more clear statements making the certified roll binding (following wording of state statute); better states the intent of corrections of omissions to mean properties that existed on Jan 1 but were not included on original assessment roll can be placed on a supplementary roll. Also, sets date of certification to 15 days after BOE findings. Section 3.35.100 delineates the assessor's ability to correct errors in the roll at any time prior to certification of BOE actions, except for manifest clerical errors and defines manifest clerical error. Section 3.40.010 redefines tangible personal property and restates borough's right to tax a possessory interest in personal property. Chapter 3.35 & 3.40 rewrite Section 3.40.030 clarifies some required information expected on PP returns and allows for an extension to file return. Follows state statute in making a forced filing of PP prima facie evidence in any appeals or legal proceddings. Section 3.40.040 redefines situs of personal property in hopefully a less confusing way. Section 3.40.050 states the borough's right to collect taxes by all methods available under law. Section 3.40.060 stiffens penalties for late filing of PP forms and stiffer penalties for "no files". -*‘11-,,:t-, - KODIAK ISLAND BOROUGH _.*. AGENDA STATEMENT REGULAR MEETING OF: JANUARY 2, 2014 ITEM NO.: 9.B TITLE: Ordinance No. FY2014-01B Amending Ordinance No. FY2014-01 by Amending Budgets to Account for Various Revenues that Are Over Budget, Provide for Additional Expenditures, and Move Funds Between Projects. ORIGINATOR: Finance Director FISCAL IMPACT: Z Yes $ or ❑ No Funds Available ® Yes ❑ No Account Number: See attached spreadsheet Amount Budgeted: ATTACHMENTS: Ordinance No. FY2014-01B, Budget Spreadsheet APPROVAL FOR AGENDA: I SUMMARY STATEMENT: This ordinance would adjust the FY2014 budget as follows: • Bayside Fire Department needs to move $115,100 to Fund 450 to fully fund the emergency generator project and these funds are available in the Bayside Fire Department's Fund Balance; and • several projects in Fund 469 need to be combined for better project management; and • total project amount of $1,356,438 for the Kodiak Fisheries Research Center (KFRC) Ventilation Modifications project will need to be made available from the KFRC retained earnings of which NOAA will be reimbursing the Borough $831,327 upon project completion; and • combining the Chiniak School Underground Storage Tank Removal and Replacement project with the Chiniak School Soil Remediation project; and • combining several Borough Building renewal and replacement projects; and • budgets need to be developed for FY2014 Renewal and Replacement projects in Fund 469 (Borough Building Rehabilitation, Port Lions School Exterior Painting, Middle School paving, and Auditorium Foyer and Hall flooring). RECOMMENDED MOTION: Move to adopt Ordinance No. FY2014-01B. Kodiak Island Borough Page 1 of 1 Introduced by: Borough Manager Requested by: Borough Manager 1 Drafted by: Finance Director 2 Introduced: 12/05/2013 Public Hearing: 1/02/2014 3 Adopted: 4 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2014-01B 7 8 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY 9 AMENDING ORDINANCE NO. FY2014-01 FISCAL YEAR 2014 10 BUDGET BY AMENDING BUDGETS TO ACCOUNT FOR VARIOUS 11 REVENUES THAT ARE OVER BUDGET, PROVIDE FOR ADDITIONAL 12 EXPENDITURES, AND MOVE FUNDS BETWEEN PROJECTS 13 14 WHEREAS, Bayside Fire Department needs to move $115,100 to Fund 450 to fully fund 15 the emergency generator project and these funds are available in the Bayside Fire 16 Department's Fund Balance; and 17 18 WHEREAS, several projects in Fund 469 need to be combined for better project 19 management; and 20 21 WHEREAS, the total project amount of $1,356,438 for the Kodiak Fisheries Research 22 Center (KFRC) Ventilation Modifications project will need to be made available from the 23 KFRC retained earnings of which NOAA will be reimbursing the Borough $831,327 upon 24 project completion; and 25 26 WHEREAS, combining the Chiniak School Underground Storage Tank Removal and 27 Replacement project with the Chiniak School Soil Remediation project will allow for more 28 cohesive project management; and 29 30 WHEREAS, combining several Borough Building renewal and replacement projects will 31 allow for more cohesive project management; and 32 33 WHEREAS, budgets need to be developed for FY2014 Renewal and Replacement 34 projects in Fund 469 (Borough Building Rehabilitation, Port Lions School Exterior Painting, 35 Middle School paving, and Auditorium Foyer and Hall flooring). 36 37 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 38 BOROUGH THAT: 39 40 Section 1: This ordinance is not of a general and permanent nature and shall not 41 become a part of the Kodiak Island Borough Code of Ordinances. 42 43 Section 2: The FY2014 budget will be amended per the attached three page,/ 44 schedule. 45 46 47 Kodiak Island Borough, Alaska Ordinance No. FY2014-01B Page 1 of 2 48 49 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 50 THIS DAY OF 2014 51 52 53 KODIAK ISLAND BOROUGH 54 55 56 57 Jerrol Friend, Borough Mayor 58 59 ATTEST: 60 61 62 63 Nova M. Javier, MMC, Borough Clerk 64 Kodiak Island Borough, Alaska Ordinance No. FY2014-01 B Page 2 of 2 As of Budget Adopted Budget 11/10/2013 Balance Adjustments Revised Budget Fund 450 Capital Projects Revenues State Seismic Reimbursement 3696450 3,598450 - 3698,450 11001 KMS Gym Sesimic upgrade(grant) 405,382 405,382 - 405,382 FEMA GRANTS($146,823 listed below) - - - 10003 Regency Measures FEMA 16,931 16 931 - 16,931 10004 Panamarott Creek Road FEMA 32,183 32,183 - 32,183 10005 Alitak Rain Event FEMA - - - - 10006 Fairgrounds General Debns FEMA 8,365 8,365 - 8,365 10007 Fairgrounds General Debns 21,819 21,819 . - 21,819 10008 Fairgrounds Emergency Measures FEMA 5,000 5,000 - 5,000 10009 Middle Bay/Chiniak Rain Event FEMA 11,676 11,575 - 11,676 10010 Womens Bay Service Area Debris FEMA 27,085 27,085 27,085 10011 Bell Flats Road FEMA 16,278 16,278 - 16,278 10012 Panamarott Creek Road FEMA 30,664 30,664 - 30,664 10013 Panamarott Creek Road Section FEMA 7,468 7,468 - 7,468 10014 South Russian Creek Road FEMA 84,831 84,831 . 84,031 10016 Womens Bay Rain Event FEMA - - - - 10018 Salome Creek Road Damage FEMA 22,782 22,782 - 22,782 10020 Bioplug Sargent Creek FEMA 41,135 41,135 - 41,135 10027 Road Shoulder Repair 8 Culvert Replacement 55,233 55,233 - 55,233 10028 Marmot Drive and Harbor Way FEMA 1,845 1,845 - 1,845 12009 Chiniak Warning Siren Grant 45,000 45,000 - 45,000 12010 Anton Larsen Dock State Grant 2,000,000 2,000,000 - 2,000,000 12010 Anton Larsen Dock Denali Grant 80,000 80,000 - 80,000 12011 Emergency Generator Extra Funds 168,853 168,853 - 168,853 12012 Old Harbor Generator 1,007,000 1,007,000 - 1,007,000 12013 Haduk Generator 33,000 33,000 - 33,000 12016 Bayside Emergency Generator 40,000 40,000 - 40,000 2012 Homeland Security Grant 35,000 35,000 - 35,000 Transfer in from Fund 410 81,769 81,769 . 81,769 Transfer in from Buildings 8 Grounds 95,000 95,000 - 95,000 Transfer in Fund 100 Local Match(Denali Anton Larsen; 20,000 20,000 - 20,000 Transfer in Fund 250 - - 115,100 115,100 for Bayside generator Total Revenues 8,092,749 - 8,092,749 115,100 8,207,849 09011 Auditonum Roof 703,038 703,038 - - 703,038 Complete 09013 High School Fire Alarms 34,028 34,028 - - 34,028 complete 09015 Demo Old Chiniak School 83,024 83,024 - - 83,024 Complete 09016 Akhiok Sewer Line 25,494 25,494 - - 25,494 Complete 09018 Middle School Close(in place)8 Replace UST 16,225 16,225 - - 16,225 complete 09020 Main Roof 52,595 52,595 - - 52,595 Complete 09021 Bora.Build.Sidewalk and Handrail Repairs 50,567 50,567 - - 50,567 Complete 10000 High School Parking Lot Paving 203,113 283,113 - • - 283,113 Complete 10001 School District Small Projects 41,127 41,127 - - 41,127 CLOSE-Reimbursed by KIBSD 10003 Ermergency Measures-FEMA 16,907 16,907 - 16,907 cLOSE-To correct FEMA budget 10004 Panamarott Creek Road FEMA 22,755 12,752 10,003 - 22,755 FEMA 10006 Fairgrounds General Debris FEMA 8,270 8,270 - - 8,270 CLOSE-Revenue of$3365 in system-FEMA 10007 Fairgrounds General Repair 21,992 21,992 - 21,992 CLOSE 10008 Fairgrounds emergency Measures FEMA 4,959 4,959 - - 4,959 CLOSE-Revenue of 54955 in system-FEMA 10009 Middle Bay/Chiniak Rain event FEMA 28,015 28,015 - - 28,015 CLOSE-FEMA budget$11676 10010 Womens Bay Service Area Debns FEMA 25,919 25,245 674 - 25,919 CLOSE-To correct FEMA budget 10011 Bells Flats Road FEMA 16,942 16,942 - - 16,942 CLOSE 10012 Panamaroff Creek Road FEMA 32,270 601 31,669 - 32,270 To correct FEMA budget 10013 Panamaroff Creed Road Section FEMA 9,988 9,970 18 - 9,988 CLOSE 10014 South Russian Creek Rd FEMA 85,033 84,668 365 - 85,033 CLOSE-To correct FEMA budget 10017 Chiniak School Soil Remediation 95,000 27,233 67,767 (67,767) 27,233 Project moved to Fund 450 10018 Salome Creek 22,864 22.864 - - 22,864 FEMA Budget 522782 10020 Bioplug Sargent Creek 41,135 864 40,271 - 41,135 FEMA Ordinance No.FY2014-018 Backup Info As of Budget Adopted Budget 11/18/2013 Balance Adjustments Revised Budget Fund 250 Fire Protection Area No.1 Revenues 520210 542205 (21,995) 115,100 635,310 Use of fund balance Expenditures 520210 286771 233439 115,100 635,310 Tranfer to Fund 450 for additonal funding of emergency generators Fund 426-KFRC Revenues: GSA Reimbursement - - - 831,327 831,327 use of retained earnings - - - 525,111 525,111 1,356,438 1556,438 Expenditures: 12015 KFRC Energy Project 0 0 0 1,353438 1356,438 0 0 0 1,356,438 1,356,438 • • Ordinance No,F51014-015 Backup Info A.mmnly Regale,wmev Packet December 19.2011 Peg.se or 149 As of Budget Adopted Budget 11/18/2013 Balance Adjustments Revised Budget 10027 Road,Shoulder Erosion B Culvert Repair 3 Sister 36,178 36,178 0 - 36,178 CLOSE-To correct FEMA budget 10028 Marmot/Harbor Way 630 630 0 - 630 CLOSE-To correct FEMA budget 10029 Kodiak Middle School Emergency Generator 82 661 82,661 0 - 82,661 CLOSE-Reimbursed by KIBSD 11001 KMS Gym Sesimic upgrade(grant) 405,382 405,382 - - 405,382 CLOSE-balance unrealized FEMA grant 12009 Chiniak Siren 45,000 - 45,000 - 45,000 12010 Anton Larsen Dock 2,100,000 2,162 2097,838 - 2,100,000 $2000000 leg.Grant,$80000 Denali grant with$20000 match from Kit 12011 Emergency Generator extra funds 168,853 318 168,535 - 168,853 change name 12012 Old Harbor Emergency Generator 1,007,000 461 1,006,539 - 1,007,000 12013 Kanuk Emergency Generator 33,000 390 32,610 - 33000 12016 Bayside Emergency Generator 40,000 9.817 30,183 115,100 155,100 Increased project budget 13005 Homeland Security Grant 2012 35,000 - 35,000 - 35,000 Transfer to Fund 410 369,499 - 369,499 - 369,499 Transfer to Fund 420 933,009 - 933,009 - 933,009 Transfer to Fund 469 1.115,277 - 1,115,277 67.767 1,183,044 Project moved to Fund 450 Total Expenditures 8,092,749 2,108491 5,984,258 115,100 8,207,849 Fund 469 Renewal and Replacement Projects Revenues Legislative Grant-emergency generator 435,147 435,147 - 435,147 Loan from the Facilities Fund 7246,061 7,246,061 2,450,112 9,696,173 -a Transfer in from Fund 450 1,115,277 1,115,277 67.767 1.183,044 Total Revenues 8,796,485 - 8,796485 2,517,879 11,314,364 Projects' 09019 Boro.Build.Fewer Distnbution Panels 55,561 - 55,561 (55,561) - close-combined with Boro Bldg Rehab 09022 Boro.Build.Lighting 20,835 - 20,835 (210,835) - close-combined with Boro Bldg Rehab 10037 Borough Building New Roof 847,884 847,884 - - 847,884 Complete 11002 East Elementary Generator 8 Building 1,281,537 1,208,738 72799 - 1,281,537 11003 Chiniak Removal of Underground Storage Tank( 74,751 94,644 (19893) 67,767 142,518 11004 Ahkiok Teacherage Rehabilitation 45379 - 45,379 - 45,379 The expenses for this project were charged to Buildings&Grounds needs lE$45,178.99 11005 Borough Building Combustion Air Fan 21,637 - 21,637 (21,637) - close-combined with Boro Bldg Rehab 11009 Island Wide UST Removal 412,931 398,194 14,737 - 412,931 11010 Kabuk HVAC Controls 59,400 53,084 6316 - 59,400 Complete 12001 Northstar Exterior Paint 357,127 312,717 44,410 - 357,127 12002 Port Lions UST 72 72 (0) - 72 close-combined with 11009 12003 Borough Building New Receptacles 63,107 55 63,052 (63,052) 55 close-combined with Boro Bldg Rehab 12004 Borough Building Return Air Duct 2nd Floor 270,459 564 269,895 (269,895) 564 close-combined with Boro Bldg Rehab 12005 East 8 Peterson Flooring 738,504 967 737,537 738,504 12006 KMS Elevator Controls 51,840 46 51,794 - 51,840 12007 Larsen Bay Root Repair 598,200 481 597719 - 598,200 12008 Main Remove UST 61 61 (0) - 61 close-combined with 11009 12017 Baranof Park 500,000 - 500,000 - 500,000 13xxx KMS HVAC Controls 1,537,255 - 1,537255 - 1,537,255 13xxx Peterson HVAC Controls 624427 - 624,427 - 624,427 xxxxxBorough Building Rehab . - 0 1,718,932 1,718,932 xxxxxPort Lions Exterior Paint - - - 121,700 121,700 xxxMiddle School Paving - - - 415,383 415,383 xxxxxAuditorium Flooring Foyer 8 Hall - - - 141,505 141,505 R 8 R Contingency 1,235,518 - 1,235,518 483,572 1.719,090 Total Expenditures 8,796405 2,917,507 5,878,978 2,517,879 11314,364 Ordinance No.FY2014-01B Backup Info PP. ri Kodiak Island Borough Jrt MEMORANDUM TO: Honorable Mayor and Assembly Members of the Kodiak Island Bor - THROUGH: Bud Cassidy, Borough Manager I FROM: Karleton Short, Finance Director SUBJECT: Renewal and Replacement Fund DATE: December 9, 2013, 2013 The Borough established a capital projects fund entitled Renewal and Replacement projects. This fund is financed thru property taxes and state grants. The Facilities Fund loans the Renewal and Replacement Projects fund the cash to pay for all expenditures that are not reimbursed by the State or other sources. These loans are paid back with a property tax. The mill levy for these loans is set as part of the annual budgeting process. The mill rate set for FY2014 was .16 mills. This number will go up substantially as project costs are incurred. Assembly approved R&R projects for FY2014 f Capital Projects FY13 Amended Completed FY2014 FY2014 1 Fund 469-Renewal and Replacement Projects Budget Projects Amendments L-T-D Budget Revenues: Legislative Grant-emergency generator $ 435.147 $ • $ 84,000 519,147 Transfer in•Fund 450 1,115,277 - - 1,115,277 Receipts In R8R Fund 6,965,926 947,014 2,393,653 8,412.565 Total Revenues $ 8,516,350 $ 947,014 $ 2.477,653 $ 10,046,989 Projects: 09019 Boro.Bldg.Power Distribution Panels 55,561 • • 55,561 10037 Borough Building New Roof 847,884 847,884 - - 11002 East elementary Generator& Building 1,281,537 - - 1,281,537 11003 Chiniak Remove LIST 74,751 - - 74,751 11004 Ahkiok Teacherage Rehabiliation 45,379 45,379 - 11005 Borough Building Combustion Air Fan 21,637 - 302,136 323,773 11009 Karluk Remove LIST 292,972 - - 292,972 11010 Karluk HVAC Controls 59,400 53,084 • 6,316 12001 Boro Bldg&East Exterior Paint 269,499 • 269,499 538,998 12002 Port Lions Remove LIST 72 72 82,220 82,220 12003 Bore Bldg New Receptacles 63,107 - 63,107 126,214 12004 Boro Bldg Return Air Duct for 2nd door 270,459 - 270,459 540,918 12005 East &Peterson Flooring 738,504 - 738,504 1,477,008 12006 KMS Elevator Controls 51,840 - 51,840 103,680 12007 Larsen Bay HVAC Controls& Equipment 534 534 546,487 546,487 12008 Main Remove UST 61 61 69,401 69,401 12017 Bananol Park 500,000 - - 500.000 )00( Larsen Bay School Roof Replacement 545,953 - - 545,953 ,r^*, )30(KMS HVAC Controls 1,537,255 - • 1,537,255 �J} )000(Peterson HVAC 624,427 - • 624,427 Loan Payment - • 84,000 84,000 Contingencies 1.235,518 - • 1,235.518 Total Borough Projects $ 8,516,350 $ 947,014 S 2,477,653 $ 10,046,989 0 204 Assembly Regular Meeting Packet December 19,2013 Page 42 of 149 t. � Kodiak Island Borough ;�; �t9/ `r7i�+ ' Engineering & Facilities Department -t ,tie. t, 710 Mill Bay Road ��{{ t?vw¢..,¢. Kodiak, Alaska 99615 I� 1 l i is.n.: kl-'..Y � k0! �'�,,h°y Phone (907) 486-9340 Fax (907)486-9394 Date: November 22, 2013 To: Mayor and Assembly From: Bob Tucker, E/F Directo 064 Thru: Bud Cassidy, Manager✓.fr----"- RE: KFRC Ventilation Modifications Project At the December 5, 2013, Assembly meeting, staff will be requesting the Assembly approve a budget amendment that includes providing funding for a construction project at the Kodiak Fisheries Research Center (KFRC). The purpose of this memo is to provide some background information on the project. On August 2, 2012, the Assembly approved a design contract with PDC Engineers for a two phase project to provide energy efficiency upgrades to the existing mechanical systems and to install a seawater chilling system at the KFRC. The design contract was 100% reimbursed by GSA through an amendment to the lease for NOAA occupied space at the KFRC. The design for both phases was completed in February 2013, and construction of the first phase was put out for bid in April 2013. The scope of the first phase includes modifications to the building ventilation and electrical systems and installation of lighting controls that will enhance and extend the life of the building systems and increase the energy efficiency of the facility. There were also calculations completed by Alaska Energy Engineering LLC that showed a simple payback of less than 7 years. However with the increased costs to construction project this payback period has increased to approximately 12 years (See attached technical Memorandum by Alaska Energy Engineering LLC). GSA secured $640,000 in funding for the first phase and it was anticipated that KIB would be reimbursed for completing this work. However the bids received for construction of these improvements exceeded the available GSA funding. The low bid was $974,000. Including design, administration, and contingency, the total project budget is currently $1,165,111. After discussions between the Manager, Engineering/Facilities Director, Finance Director, and representatives from NOAA and GSA, it was determined that it would be beneficial for KIB to Page 1 of 2 fund the balance of$525,11 I to complete this project. This makes sense because it will increase the energy efficiency of the building, is projected to provide a 12 year payback in energy savings, and there is money in the KFRC Depreciation (Cash Account) which currently has approximately$4,000,000. Looked at another way, this project can be considered as renewal and replacement work that would have been required relatively soon, and GSA is willing to fund approximately 55% of the cost to complete the work, greatly decreasing KIB's R&R funding burden. This effort also shows GSA and NOAA that the 1(113 is willing to make these improvements that will reduce their overall lease rates to occupy the building. We think this is also important because the first part of the 20 year lease for the facility is up in 2018. Staff is negotiating with NOAA and GSA to authorize one or two of the 5 year extensions left on the original lease. There are four 5 year extension left on the original lease. It is critical that NOAA Research be performed in Kodiak. If the Assembly approves the introduction of this budget amendment (Ordinance 2014-01B) on December 5, with this project included in the ordinance, second reading will occur on December 19. The following items will also be included on the December 19 agenda to implement this project: 1. Lease amendment with GSA, to authorize $640,000 reimbursement to KIB 2. Professional Services Contract with PDC Engineers for construction administration:, and 3. A construction contract with the low bidder, Wolverine Supply. Page 2 of 2 KFRC Ventilation Modifications- Project Budget 11 - 25 - 2013 Budget LTD Exp Remaining 1 Construction Management(by Consultant) $ - $ - $ - 2 Land Purchase Costs $ - $ - $ - 3 Site Investigation $ - $ - $ - 4 Design Services Costs $ 38,048 $ - $ 38,048 5 Construction $ 974,000 $ - $ 974,000 6 Equipment Costs $ - $ - $ - 7 District Administrative Overhead $ 55,663 $ - $ 55,663 8Art $ - $ - $ - 9 Project Contingency $ 97,400 $ - $ 97,400 Total $ 1,165,111 $ - $ 1,165,111 Alaska Energy Engineering LLC Technical Memorandum 25200 Amalga Harbor Road Tel/Fax: 907.789.1226 August 21,2013 Juneau,Alaska 99801 alaskeenergy @earlMink.ner to: John Gorman, Program Manager, NOAA cc: Robert Foy,Director, Kodiak Fisheries Research Center subject: Life Cycle Cost Analysis project: Ventilation Modifications This memo presents a life cycle cost analysis for Ventilation Modifications at the Kodiak Fisheries Research Center.The intent of this memo is to summarize the scope and life cycle cost analysis of the proposed ventilation improvements. Scope The existing ventilation systems are oversized, operate continuously, and do not turn down during unoccupied periods. The proposed ventilation modifications will reduce air flow rates to standards consistent with high performance laboratory/office buildings.The scope of work is: • Consolidate Fan Systems: Reduce peak ventilation capacity from 55,000 cfm to 36,000 cfm. Reduce from two to one air handling unit; from nine to two exhaust systems. • Convert six fume hoods to variable flow • Install occupancy sensors to reduce air flow and lighting during unoccupied periods • Install a heat recovery coil in the fume hood exhaust • Upgrade the control sequences and commission the proposed systems Life Cycle Cost Analysis The ventilation modifications will reduce fuel oil consumption by 27,100 gallons and electricity consumption by 289,000 kWh for an annual savings(at today's energy prices)of$129,000.The energy analysis is attached. With a construction cost of$883,000,the project has a simple payback of less than seven years. A life cycle cost analysis resulted in a significant life cycle savings of$2,400,000 over 25-years. The life cycle cost analysis is attached and is summarized in the following table: Life Cycle Cosl Analysis Construction Maintenance Energy Lite Cycle Cost $883,000 ($10,000) ($3,270,000) ($2,397,000) Note: Negative numbers,in parenthesis,represent savings. ��// by: -- G�_�� '°tea Jim Rehfeldt, P.E. Alaska Energy Engineering LLC Energy Analysis 25200 Amalga Harbor Road Tel/Fax: 907,789.1226 August 21,2013 Juneau.Alaska 99801 iim @alaslaenetgy.us Kodiak Fisheries Research Center Ventilation Modifications Existing Systems Ventilation Mods Occupied Unow,pied Occupied Unomrpied Supply AM,dm 43,000 43,000 22,000 12,000 Outside Air,chn 26,350 26,350 12,000 10000 Return Air,dm 16,650 16.650 10,000 2,000 Heal Recovery Eltc 30% 30% 50% 50% Weather Data VenUtation Energy Savings Fan Energy Savings Ouuldoor Hours Exislino,kBtu Proposed kAiu Savings Exishnd kWh Proposed kWh Savings Tamp Annual Occupied Unoccupied Occupied Unoccupied Occupied Unoccupied kBtu Gallons Occupied Unoccupied Occupied Unoccupied kWh 77 26 15 11 0 0 0 0 0 0 920 674 608 254 732 72 66 32 34 0 0 0 0 0 0 1.962 2,084 1297 766 1.963 67 136 76 60 0 0 0 0 0 0 4,659 3678 3.080 1,387 3,871 62 288 158 130 0 0 0 0 0 0 9,686 7,970 6,403 3,005 8.248 57 648 297 351 28,639 33.846 7,377 13268 41,840 432 18,208 21,518 12.035 8,114 19,577 52 1.226 368 858 72.139 168.194 21,064 55,598 163,671 1,688 22561 52.600 14,913 19,834 40,414 47 1,211 305 906 90,168 267,844 27,340 83,171 247.502 2553 18,698 55,543 12.360 20,944 40.938 42 1,157 319 838 126,081 331,208 38,931 99,554 316.804 3288 19,557 51,374 12,927 19,372 38.632 37 1,423 396 1,027 195,957 508,200 61,158 149,737 493,262 5088 24,277 62,961 16047 23,741 47,450 32 1,073 263 810 156,338 481,499 49,139 139,968 448,730 4,628 16,123 49,658 10,658 18,724 36399 27 533 126 407 87.450 282,477 27,624 81,319 260,984 2,692 7,725 24,951 5,106 9,408 18.162 22 335 85 250 67,460 198,412 21,389 56,700 187,783 1,937 5,211 15.326 3.444 5,779 11,314 17 224 61 163 54,488 145,800 17,326 41,369 141.393 1,458 2740 9,993 2.472 3,768 7,493 12 176 48 128 47,657 127,085 15,189 35,942 123.611 1,275 2,943 7,847 1.945 2.959 5,886 7 131 29 102 31,681 111,431 10,116 3t396 101,600 1,048 1,778 6,253 1,175 2,358 4,498 2 66 14 52 16,689 61,987 5,337 17,410 55,929 577 858 3,188 567 1,202 2,277 -3 27 5 22 6,453 28,417 2068 7,960 24,847 256 307 1,349 203 509 944 -8 12 3 9 4,174 12,521 1,338 3,499 11,858 122 184 552 122 208 406 -13 2 0 2 0 2,982 0 832 2.150 22 0 123 0 46 76 8,760 2,600 6.160 985.380 2,761,704 305,399 817,722 2,623,963 27,065 159.395 377,643 105,361 142,398 289.279 Page 1 IAlaska Energy Engineering LLC Life Cycle Cost Analysis 25200 Amalga Harbor Road Tel/Fax. 907.7891226 August 21,2013 Juneau,Alasle 99801 alaskaenergy @eanhlink.net Kodiak Fisheries Research Center Ventilation System Optimization Basis 25 Study Period(years) 2.75% General Inflation 5.0% Nominal Discount Rate 60% Fuel Inflation 2.2% Real Discount Rate 2.0% Electricity Inflation Construction Costs Year oty I Unit I Base Cost Year 0 Cost Ventilation Upgrades Per Cost Estimate of July 15,2013 0 1 LS $743,000 $749000 Design tees 0 10% $74,300 Picini management . 0 8% $65.384 Total Construction Costs $883,000 Annual Costs Years Oty I Unit I Base Cost Present Value Less exhaust fan maintenance 1 - 25 -7 his $60.00 ($7,848) Less AHU maintenance 1 • 25 -10 his $60.00 ($11,212) Added lab pressure control maintenance 1 - 25 8 his $60.00 56.969 Total Annual Costs ($10,000) Energy Costs Years Oty I Unit I Base Cost Present Value Heating Savings: Fuel Oil 1 - 25 -27,065 gallons $347 ($2,662,004) Fan energy savings 1 - 25 •289.279 kWh I $0 12 ($606.452) Total Energy Costs (53.270,000) Present Worth ($2,397,000) Page 1 Bayside Generator- Project Budget 11-26-2013 Budget LTD Exp Remaining 1 Construction Management(by Consultant) $ - $ - $ - 2 Land Purchase Costs $ - $ - $ - 3 Site Investigation $ - $ - $ - 4 Design Services Costs $ 26,288 $ - $ 26,288 5 Construction $ 116,288 $ - $ 116,288 6 Equipment Costs $ - $ - $ - 7 District Administrative Overhead $ 5,010 $ - $ 5,010 8Art $ - $ - $ - 9 Project Contingency $ 7,514 $ - $ 7,514 Total $ 155,100 $ - $ 155,100 RSA ENGINEERING COST ESTIMATE WORKSHEET PROJECT: Kodiak Baseside Fire Station LABOR RATE: $100.00 CLIENT: Kodiak Island Borough MARKUP 10.00% DATE: 10/7/2013 OVERHEAD/PROFIT: 15.00% MATERIAL LABOR TOTAL COST ITEM DESCRIPTION UNIT QTY UNIT PRICE TOTAL HR/UNIT TOTAL Electrical Demolition lot 1 24 $2,400 $2,400 ATS ea 1 4655 $4,655.00 8 $800 $5,455 Generator ea 1 33250 $33,250.00 38 $3,800 $37,050 1.5' Conduit LF 50 13.566 $678.30 0.2175 $1,088 $1,766 #1/0 XHHW-2 CLF 1.5 538.65 $807.98 2.42 $363 $1,171 1/2" Conduit LF 50 1.3965 $69.83 0.0705 $353 $422 #12 XHHW CLF 1.5 34.58 $51.87 0.727 $109 $161 Engineering Lot $6,000 Mechanical Fuel Piping and Accessories ea 1 $2,500.00 $2,500.00 40 $4,000 $6,500 Ventilation Ductwork, Dampers and Louvers ea 1 $1,500.00 $1,500.00 40 $4,000 $5,500 Engine Exhaust Piping ea 1 $1,000.00 $1,000.00 16 $1,600 $2,600 Controls lot $3,500 Engineering lot $5,000 MATERIAL TOTAL $44,513 LBRTTL $9,600 TOTAL MATERIALS AND LABOR $77,525 MARKUP $7,753 OVERHEAD/PROFIT $11,629 SUB TOTAL $96,906 20% CONTINGENCY $19,381 GRAND TOTAL: $116,288 I A 'tr5.a : KODIAK ISLAND BOROUGH '" , j ff„ : t,f , $ Engineering & Facilities Department MEMORANDUM • DATE: October 23, 2013 TO: Mayor and Assembly FROM: Bob Tucker, Acting E/F Director CC: Bud Cassidy, Manager RE: Renewal and Replacement Program • The Borough started our renewal and replacement(R&R) program in 2010. The first initial list was for$36 million in R&R projects spread out over 10 years. In this case we are talking about R&R projects, not deferred maintenance projects, in most cases our projects are not deferred maintenance projects. In other words these are not projects where maintenance was ignored causing the project to become larger. However. we do have some major maintenance items in our program that could become deferred maintenance if they are not funded in time. A good case in point would be our exterior painting projects, these are major maintenance and not deferred maintenance. However. if projects like these are not funded they can quickly turn into a siding projects which is now a deferred maintenance item. This is something we are trying to prevent with our program. Most of our R&R projects are projects where the system has met its useful life, basically it is worn out. When we started this program we began with our largest and most important assets, our education facilities. We then went on to our larger facilities and are now working on getting our smaller buildings into the program. This is a long and involved process. • The first phase is to look at each building. In many eases the buildings where built with additions over many years. these additions need to he broken out into separate R&R schedules. Basically if each addition of a building was built 10 years apart then each part would wear out at different times.Therefore we need a separate schedule for each addition of each building. You can see where this could get very confusing and difficult to calculate. • The second phase of the program is to break the additions down into systems that need to he renewed or replaced such as electrical, plumbing roofing and so on. Once these systems get broken down they become the projects. We then need to complete budget estimates on each project. • The third phase is project ranking according to several categories: fire, life safety, protection of structure and so on. Once the category ranking is completed then we rank them according to priority. This is done in conjunction with School District Staff and Borough Staff so that all parties involved have a say in the priorities. This has worked very well over the years making this a very useful document for planning purposes. Once we have our renewal and replacement schedule ranked and prioritized we bring it in front of the Assembly to obtain funding for the scheduled years projects and to have you folks check our prioritization. This list is a living document of projects that are added to and re-ranked each year with the help of the end users of the facilities. Originally in 2010 the Borough received a grant reimbursement of approx. $3 million for the Middle School Seismic project and used these funds for the first year. In 2011 the Borough Assembly set out that they would fund this program out of the facilities fund at$2-3 million for each year. Page 1 of 2 I am here tonight to talk about this further and to let you know that this program is working. It is making a difference and needs to he funded further into the future. We still have millions of dollars' worth of projects on the list. However what you folks have already done is making a big impact on the bottom line. I have attached a spread sheet to show what we have completed in each year and what we have funded, as well as what we are asking for next fiscal year. We are now in the middle of another big build out of new facilities that will need this program in the future. If we stop now then what we already have for projects on the list will grow out of control. We will then end up with a bigger problem in the end if you folks don't keep this program alive. We must take care of the assets that we already have so that we can take care of the.assets to come in the future. I will he at the next meeting to discuss this further and answer any question you might have about the program. Page 2 of 2 Renewal and Replacement Projects Status Budget Expense Balance FY10 Auditorium Roof Y $ 936,490 $ 703,038 $ 233,452 High School Parking Lot Paving Y $ 486,486 $ 283,113 $ 203,373 High School Fire Alarms Y $ 243,933 $ 34,028 $ 209,905 High School Boiler Gun Units C $ 124,800 $ - $ 124,800 Combined with New High School Demo Old Chiniak School Y $ 104,000 $ 83,024 $ 20,976 Ahkiok Sewer Line Y $ 72,800 $ 25,494 $ 47,306 East Close(in place) & Replace UST Y $ 66,194 $ 66,194 $ - Combined with East GenSet Boro. Build. Replace Air louvers Y $ - Grant Middle School Close(in place) & Replace UST N $ 66,194 $ 66,194 $ - Combined UST'S Boro. Build.Power Distribution Panels N $ 55,561 $ - $ 55,561 Main Canopy Replacement Y $ 50,059 $ 52,595 $ (2,536) Boro. Build. Sidewalk and Handrail Repairs Y $ 43,407_ $ 50,567 $ (7,160) Boro. Build. Lighting V $ - I Grant $ 2,249,924 $ 1,364,247 $ 885,677 FY11 Boro Build. Boiler Combustion Air Fan N $ 21,637 $ 21,637 Karluk Remove UST Y $ 412,931 $ 400,562_ $ 12,369 Karluk HVAC Controls Y $ 59,400 $ 53,084 $ 6,316 Chiniak Remove UST N $ 74,751 $ 94,251 $ (19,500) Boro. Build. New Roof V $ 1,190,020 $ 847,884 $ 342,136 East Generator & Building#11002 Y $ 1,281,537 $ 1,208,738 $ 72,799 Partial grant for genset $ 3,040,276 $ 2,604,519 $ 435,757 FY12 East& Peterson Flooring $ 738,504 $ - $ 738,504 Boro. Build. Return Air duct for 2nd floor N $ 270,459 $ - $ 270,459 Boro Bldg & North Star Exterior Paint N $ 357,127 $ 325,361 $ 31,766 Port Lions Remove UST N $ 82,220 $ 82,220 Combined UST'S Main Remove UST N $ 69,401 $ 69,401 Combined UST'S Boro. Build. New Receptacles N $ 63,107 $ - $ 63,107 Larsen Bay Roof Y $ 598,200 $ 547,501 $ 50,699 $ 2,179,018 $ 872,861 $ 1,306,157 FY13 KMS Elevator Controls N $ 51,840 $ - $ 51,840 Middle School HVAC Controls N $ 1,537,255 $ - $ 1,537,255 Peterson HVAC Controls N $ 624,427 $ - $ 624,427 $ 2,213,522 $ - $ 2,213,522 FY14 Port Lions Exterior Paint N $ 121,700 $ - $ 121,700 Middle School Paving N $ 415,383 $ - $ 415,383 Auditorium Flooring foyer and hall N $ 141,505 $ - $ 141,505 Boro. Build. Move Gen Set N $ 289,825 $ - $ 289,825 Boro. Build Replace Boilers N $ 310,527 $ - $ 310,527 Boro. Build. Asbestos Boiler Room N $ 165,614 $ - $ 165,614 Boro. Build DDC Controls N $ 441,298 $ - $ 441,298 $ 1,885,852 $ - $ 1,885,852 FY15 East Cafateria Wing Roof $ 1,200,456 Boro. Build. Asbestos under Carpet $ 289,825 Boro. Build. New Flooring $ 331,229 Boro. Build. Boiler Room Upgrades $ 26,912 Boro. Build. Asbestos Remodel Areas $ 57,297 Boro. Build. Remodel for Efficiency $ 55,094 $ 1,960,813 Unfunded Larsen Bay Old HVAC Equip N $ 459,084 Larsen Bay Old HVAC Controls N $ 168,363 Larsen Bay Exterior Paint N $ 155,451 KMS Ramp Roof N $ 50,000 Peterson Boilers N $ 300,510 Middle School Gym Floor Replacement N $ 365,385 East New Boilers N $ 265,801 Main Gym floor Replacement N $ 217,734 Main Exterior Paint N $ 205,438 Peterson Exterior Paint N $ 250,365 Ouzinkie HVAC Controls N $ 186,706 . Karluk Flooring N $ 72,945 Unfunded Larsen Bay Old Elect Lighting N $ 139,429 East Old Plumb Fixtures N $ 133,410 Ouzinkie Old Elect Lighting N $ 121,190 Old Harbor Play Grounds N $ 90,000 Ouzinkie Play Grounds N $ 90,000 Port Lions Play Grounds N $ 90,000 High School 1972 Add. Exterior Doors C $ 47,288 Moved to New High School Old Harbor Remove UST N $ 200,000 C $ 180,761 Completed on Voc Ed Rehab Peterson Parking Lot Paving N $ 769,482 Ouzinkie Old HVAC Equip N $ 509,101 High School Upgrade Generator C $ 466,172 Moved to New High School Port Lions Flooring N $ 169,419 Chiniak Flooring N $ 65,908 Larsen Bay Old Interior Doors N $ 97,841 Ouzinkie Old Flooring N $ 74,184 Larsen Bay Old Windows N $ 27,223 East Old Kitchen Piping N $ 54,716 East Old Exterior Doors N $ 51,015 Auditorium Exterior Doors N $ 81,624 East Old Case work N $ 256,177 Ouzinkie New Flooring N $ 45,922 Chiniak Teacherage Flooring N $ 13,149_ Peterson Boiler HVAC Controls C $ 11,125 Combined Peterson HVAC Controls Peterson Boiler Plumb Piping N $ 9,559 Karluk Gen Exterior Doors N $ 5,646 Chiniak Teacherage Exterior Doors N $ 1,644 C $ 530,059 Moved to New High School Old Harbor Generator and Building N $ 1,006,943 Larsen Bay Flooring N $ 378,864 Middle School Exterior Paint N $ 320,085 High School 1972 Add. Exterior aint C $ 267,126 Moved to New High School Karluk Elect Lighting N $ 147,255 Ahkiok Exterior Paint N $ 71,473 Unfunded Chiniak Exterior Paint N $ 65,634 Karluk Play Grounds N $ 51,200 Larsen Bay Old Play Grounds N $ 51,200 Karluk Generator Prime Mover C $ 33,280 Generator Grant Karluk Exterior Doors N $ 28,673 Old Harbor HVAC M/U Air Dist N $ 19,961 Port Lions HVAC M/U Air N $ 19,961 Y $ 16,736 Completed Teacherage rehab Ahkiok Teacherage Exterior Paint Y $ 11,254 Completed Teacherage rehab Chiniak Teacherage Exterior Paint N $ 9,700 Chiniak Gen Exterior Paint N $ 5,690 Ahkiok Gen Exterior Paint N $ 5,633 Karluk Gen Exterior Paint N $ 5,633 Ahkiok Teacherage Ext Doors V $ 1,178 Completed Teacherage rehab Port Lions Generator and Building N $ 920,120 East Interior Paint N $ 274,856 Main Interior Paint N $ 264,702 High School 1972 Plumbing upgrade C $ 558,726 Moved to New High School Port Lions HVAC Cont N $ 534,470 High School Voc Ed Elect Lighting C $ 317,340 Moved to New High School Maintenance Elect Lighting N $ 258,989 Maintenance HVAC Controls N $ 156,703 Port Lions Interior Paint N $ 154,466 Larsen Bay Interior Paint N $ 126,660 Ouzinkie Exterior Paint N $ 124,321 Ouzinkie Interior Paint N $ 122,543 Old Harbor Exterior Paint N $ 122,256 Old Harbor Interior Paint N $ 107,310 Ahkiok Interior Paint N $ 67,382 Chiniak Interior Paint N $ 60,882 Chiniak Play Ground N $ 70,000 - - •. . - - . P e t C $ 36,977 Moved to New High School Larsen Bay Old Remove UST N $ 34,954 Chiniak Ext Doors N $ 29,569 Unfunded Ahkiok Teacherage Interior Paint Y $ 8,735 Completed Teacherage rehab Ahkiok Teachrage Interior Doors Y $ 3,643 Completed Teacherage rehab • Ahkiok Teacheragc Elect lighting Y $ 1,980 _ _Completed Teacherage rehab Total Unfunded Projects $ 15,865,704 KODIAK ISLAND BOROUGH '' .*: ." ? AGENDA STATEMENT ac , REGULAR MEETING OF: JANUARY 2, 2014 ITEM NO.: 13.A.1 TITLE: Contract No. 1997-13A Kodiak Fisheries Research Center (KFRC) Supplemental Lease Agreement No. 5 with GSA. ORIGINATOR: Engineering and Facilities Director FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Supplemental Lease Agreement No. 5 4"APPROVAL FOR AGENDA: SUMMARY STATEMENT: KIB currently has a lease with the United States Government for space occupied by NOAA at the Kodiak Fisheries Research Facility (KFRC). This Supplemental Lease Agreement No. 5 is the process by which the GSA agrees to reimburse KIB for a portion of the KFRC Ventilation Modifications project. The scope of this project includes modifications to the building ventilation and electrical systems and installation of lighting controls that will enhance and extend the life of the building systems and increase the energy efficiency of the facility. GSA had secured funding to complete construction of this project and it was anticipated that KIB would be reimbursed upon completion of the project. However the bids received for construction exceeded the available funding. The low bid for construction was $974,000 — including design, administration, and contingency the total project budget is currently $1,165,111. GSA has $640,000 in funding which will be made available through this lease amendment. KIB will fund the balance of $525,111 for the project out of the KFRC Depreciation (Cash Account) which currently has approximately $4,000,000. Approval of this Supplemental Lease Agreement is necessary to authorize GSA to reimburse KIB for $640,000 of project costs. RECOMMENDED MOTION: Move to authorize the Manager to execute Contract No. 1997- 13(A) with GSA for the Kodiak Fisheries Research Center Supplemental Lease Agreement No. 5 in the amount not to exceed $525,111. Kodiak Island Borough Page 1 of 1 GSA Northwest Arctic Region November 20, 2013 The Honorable Jerrol Friend Mayor of Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615-6398 SUBJECT: KFRC Phase I Ventilation Modifications Dear Mayor Friend: This letter is to advise the Kodiak Island Borough (KIB) of the General Services Administration's (GSA)position regarding the execution of the proposed Phase I Ventilation Modifications Project at the Kodiak Fisheries Research Center. A significant portion of federal funding for this project will expire if it is not awarded without delay. Enclosed is Lease Amendment (LA) 5, issued to execute the Phase I Ventilation Modifications portion of the "Kodiak Fisheries Research Center(KFRC) Seawater Chiller and Energy Improvement Project." GSA will provide $640,000 in funding to complete the proposed alteration, including all project planning, permitting, construction management and inspections, and all lessor fees. Upon execution by GSA, the LA will serve as Notice to Proceed for the total combined project costs for Phase I. We submit this LA with the intent that KIB will include it in the next Assembly working meeting, scheduled for 3 December 2013. This will allow the LA to be voted on in the next regular Assembly meeting, scheduled for 5 December 2013. It is imperative that the Assembly make a decision regarding this LA at the 5 December Assembly meeting. If approved, GSA would further encourage the Assembly to approve award of the construction project to the low bidder at the same Assembly meeting. The project must be fully complete and the respective federal funds expended (i.e., paid out by GSA) before 1 September 2014. If this does not occur, more than$185,000 of the funding will expire. Should KIB elect not to approve the LA, GSA will return the funds to NOAA so they may be reprogrammed elsewhere, since there will not be enough time remaining to execute the project and expend the funds before they expire. We look forward to continuing to partner with KIB as we work through this issue. If additional information is required, please contact Greg Cummings at (907)271-1929. Sincerely, je4.44:6_, ithinkt.r Terria Heinlein Lease Contracting Officer Enclosure(1): Lease Amendment 5 GENERAL SERVICES ADMINISTRATION LEASE AMENDMENT NO. 5 PUBLIC BUILDINGS SERVICE LEASE AMENDMENT TO LEASE NO. GS-10B-06090 BLDG NO. AK3331 PDN NO. PS0027644 ADDRESS OF PREMISES Kodiak Island, 710 Mill Bay Road, Kodiak, AK 99615-6340 THIS AGREEMENT, made and entered into this date by and between Kodiak Island Borough (KIB) Whose address is 710 Mill Bay Road, Kodiak, AK 99615-6398 hereinafter called the Lessor, and the UNITED STATES OF AMERICA, hereinafter called the Government: WHEREAS, the parties hereto desire to amend the above Lease to order firm fixed price tenant improvements. NOW THEREFORE, these parties for the considerations hereinafter mentioned covenant and agree that the said lease is amended, effective November 20, 2013, as follows: Lease Amendment (LA) Number 5 is issued to incorporate the specifications for Phase 1 Ventilation Modifications portion of the "Kodiak Fisheries Research Center (KFRC) Seawater Chiller and Energy Improvement Project". The specifications (517 pages) and the drawings (32 pages) are incorporated into the lease by reference. Both parties acknowledge they have received a copy of the specifications and drawings. The Lessor or their contractor(s) shall furnish and install all material, equipment and labor necessary to complete the alterations for the project based on mutually approved plans, budgets and schedules. The Government will pay $640,000.00 in a lump sum with the remaining costs borne by the Lessor. Warranty: The Lessor shall warranty the tenant improvements for one year and shall maintain the tenant improvements in accordance with Standard Form 2 GS-10B-06090 with Lease Amendments 1 through 5,and GSA Form 3517 General Clauses. Restoration: The Lessor waives any and all rights of restoration against the Government concerning the tenant improvements completed with this Lease Amendment. At the Lessor's expense, the Lessor shall restore to original condition anything damaged by the work performed. Site Conditions: The Lessor shall maintain worksite conditions in accordance with Lease Amendment Number 5 and standard OSHA requirements. The Lessor shall prevent injuries to individuals conducting business in and adjacent to the work area. Acceptance: The Lessor shall request a final inspection upon project completion. Upon receipt of the request, an appointed GSA Contracting Officer Representative shall inspect the worksite within 14 calendar days and shall inform the Lessor of acceptance of the tenant improvements or actions required to gain acceptance. The Lessor shall furnish contractor and inspection reports, as-built drawings, permits, and all other applicable deliverables upon written notice of the Government's acceptance of the tenant improvements. Cont. on Page 2 IN WITNESS WHEREOF, the parties subscribed their names as of the below date. FOR THE LESSOR: FOR THE GOVERNMENT: • Signature: Signature: Name: Name: Title: Title: Lease Contracting Officer Entity Name: Entity Name: GSA, Public Building Service Date: Date: WITNESSED FOR THE LESSOR BY: Signature: Title: Name: Date: Page 1 of 2 Lease Amendment Form 07/12 LA 5T0 LEASE GS-10B-06090 PAGE 2 OF 2 Continued from page 1 Payment: The total cost for tenant improvements is $ 1,165,111.00 with the Government paying lump sum of$640,000.00 and the remaining costs borne by the lessor. Upon completion, inspection, and acceptance of the tenant improvements, the Government shall reimburse the Lessor for the lump sum cost listed above. Reimbursement shall occur within 30 days of the Government's receipt of the Lessor's itemized invoice. The invoice must include: • Lease number: GS-10B-06090 • Building address: 710 Mill Bay Road, Kodiak, AK 99615-6340 • Payment reference number: PS0027644 • Lessor name and address as shown on the lease • Itemization of the products or services provided The Lessor must submit invoice documents electronically at www.finance.gsa.gov and inform the Lease Contracting Officer of the submittal at terria.heinlein @gsa.gov. If the Lessor cannot submit documents electronically, hard copies must be sent to: Original Documents Copies GSA Greater Southwest Finance Center GSA Regional Office Attn: PBS Payments Branch (BCFA) Attn: Lease Contracting Officer P.O. Box 17181 400 15'" St SW Fort Worth, TX 76102 Auburn, WA 98001-6599 Notice to Proceed: Upon execution by the Government, this Lease Amendment serves as a Notice to Proceed (NTP). The Lessor shall complete the alterations no later than August 31, 2014. The Lessor shall confirm receipt, in writing, of NTP. Schedule: The Lessor shall provide a schedule within 10 calendar days from receipt of the executed Lease Amendment. The schedule shall provide delivery details for equipment and materials with lead times that extend beyond seven calendar days. Change Orders:The Lessor shall only act upon change orders approved by a GSA Contracting Officer and shall seek guidance from a GSA Contracting Officer in the event of any schedule, quality, or scope change. All other terms and conditions of the Lease shall remain in full force and effect. Lessor Gov't Page 2 of 2 Lease Amendment Form 07/12 nQfl KODIAK ISLAND BOROUGH AGENDA STATEMENT .ate` REGULAR MEETING OF: JANUARY 2, 2014 ITEM NO.: 13.A.2 TITLE: Contract No. FY2014-21 Construction Administration Services for Kodiak Fisheries Research Center Ventilation Modifications Project. ORIGINATOR: Projects Manager FISCAL IMPACT: ® Yes $39,928 or ❑ No Funds Available ® Yes ❑ No Account Number: Amount Budgeted: $39,928 ATTACHMENTS: Contract FY2014-21 APPROVAL FOR AGENDA: SUMMARY STATEMENT: jc),....„-- Kodiak Island Borough code 3.30.020 "Limitation of Manager's Authority" states that a contract exceeding $25,000 requires Assembly approval. PDC, Inc. previously completed the engineering and design for the KFRC Ventilation Modifications project and this agreement will provide for construction administration services during construction. Construction administration services include answering contractor questions, reviewing contractor submittals and shop drawings, and providing periodic and final inspections to ensure the work complies with the design. RECOMMENDED MOTION: Move to authorize the manager to execute Contract No. FY2014-21 with PDC, Inc., a Professional Services Agreement for Construction Administration Services for the KFRC Ventilation Modification Project in an amount not to exceed $39,928. Kodiak Island Borough Page 1 of 1 Contract No. FY2014 -21 Professional Services Agreement with PDC Inc. for Construction Administration Services for KFRC Ventilation Modifications Project -This AGREEMENT, made and entered into this 19th day of December, 2013 by and between the KODIAK ISLAND BOROUGH, organized under the laws of the State of Alaska, hereinafter referred to as the "Borough" and PDC Inc., a corporation authorized to do business in Alaska, with offices located at 2700 Gambell Street, Suite 500, Anchorage AK 99503, hereinafter referred to as the "Contractor." WITNESSETFI WHEREAS, the Borough wishes to enter into a contract with an independent contractor to provide design, construction administration, and other services for Kodiak Fisheries Research Center("KFRC") Ventilation Modifications Project ("Project") in Kodiak, Alaska; and WHEREAS. PDC Inc. has previously completed the design and engineering for the Project, and has submitted a proposal asserting it is qualified to perform construction administration services and able to do so in a timely manner; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1.0 DEFINITIONS 1.1 "Agreement" shall mean this Professional Services Agreement, including: Exhibit A— PDC Inc. proposal dated November 15, 2013 1.2 "Change Order" is an addition to, or reduction of, or other revision approved by the Borough in the scope, complexity, character, or duration of the services or other provisions of this Agreement. 1.3 "Borough" shall all mean the Kodiak Island Borough, Alaska. 1.4 "Contracting Officer" shall mean Borough Manager, and include any successor or authorized representative. 1.5 "Project" shall mean construction administration and other tasks related to Kodiak Fisheries Research Center ("KFRC') Ventilation Modifications Project in Kodiak, Alaska. 2.0 TERM OF AGREEMENT. This Agreement shall take effect upon execution. This Agreement shall remain in full force and effect until the Project has been completed and further, until all claims and disputes have been concluded. The work is considered Page 1 of 9 Contract No. FY2014-21 complete when the Borough has received and found acceptable the finished product of all work described in 4.0 Scope of Services or changes thereto. This date is not necessarily the Completion Date as described in 5.0 Completion Date. This Agreement may be amended only in writing and upon compliance with all applicable statutes, ordinances, and regulations. 3.0 FEES. Total fee is not to exceed Thirty-Nine Thousand Nine-Hundred Twenty-Eight Dollars and Zero Cents ($39,928.00), charged on a time and materials basis, as specified in Exhibit A. Fee for reimbursable expenses shall be actual cost except there will be a daily limit of S75 paid for any meal or other food or drink charges while travelling on business directly related to the Project. 4.0 SCOPE OF SERVICES. The Borough and Contractor have agreed upon a scope of work described in the Contractor's proposal, Exhibit A, to provide professional services based on approved standards and instructions. This Scope of Services can only be changed in writing pursuant to Section 26.0 of this Agreement. 5.0 SCHEDULE FOR COMPLETION. The schedule for completion for all work described herein shall be as follows: All work to be completed no later than December 31, 2014. 6.0 PERSONNEL/ORGANIZATION 6.1 Key Personnel. Work and services provided by the Contractor will be performed by: Danny Rauchenstein, PE, LEED-AP, Senior Associate 6.2 Changes in Key Personnel. The Contractor shall give the Borough reasonable advance notice of any necessary substitution or change of key personnel and shall submit justification therefore in sufficient detail to permit the Borough to evaluate the impact of such substitution on this Agreement. No substitutions or other changes shall be made without the written consent of the Borough. 7.0 STANDARD OF PERFORMANCE. The Contractor agrees to provide all required professional services to complete the project and any additions or changes thereto. The Contractor accepts the relationship of trust and confidence established between it and the Borough by this Agreement. The Contractor covenants with the Borough to furnish its best skill and judgment, and to further the interest of the Borough at all times through Page 2 of 9 Contract No. FY2014 -21 efficient business administration and management. The Contractor shall provide all services in a competent manner. It is understood that some of the services to be rendered hereunder required professional judgment and skill. In those cases, the Contractor agrees to adhere to the standards of the applicable profession. 8.0 TIMELINESS OF PERFORMANCE. Contractor's failure to meet any such deadlines agreed upon by both parties in writing may adversely imperil other contractual obligations of the Borough. 9.0 COMPLIANCE WITH LAWS. The Contractor shall be familiar with and at all times comply with and observe all applicable federal, state and local laws, ordinances, rules, regulations, and executive orders, all applicable safety orders, all orders or decrees of administrative agencies, courts, or other legally constituted authorities having jurisdiction or authority over the Contractor, the Borough, or the service which may be in effect now or during performance of the services. 10.0 INDEMNITY. The Contractor shall indemnify, defend, and hold harmless the Borough from and against any claim of, or liability for, negligent acts, errors, and omissions of the Contractor under this agreement, including attorney fees and costs. The consultant is not required to indemnify, defend, or hold harmless the Borough for a claim of, or liability for, the independent negligent acts, errors, and omissions of the Borough. If there is a claim of, or liability for, a joint negligent act, error, or omission of the Contractor and the Borough, the indemnification, defense, and hold harmless obligation of the Contractor, and liability of the parties, shall be apportioned on a comparative fault basis. In this provision, "Contractor" and "Borough" include the employees, agents, and contractors who are directly responsible, respectively, to each. In this provision, "independent negligent acts, errors, and omissions of the Borough" means negligence other than in the Borough's selection, administration, monitoring, or controlling of the Contractor, or in approving or accepting the Contractor's work or the Contractor's subcontractors. 11.0 INSURANCE. The Contractor understands that no Borough insurance coverage, including Workers' Compensation, is extended to the Contractor while completing the services described in this Agreement. 11.1 The Contractor shall maintain the following policies of insurance with the specified minimum coverages and limits in force at all times during the performance of the Contract: 1. Workers' Compensation: As required by AS 23.30.045, for all employees of the Contractor engaged in work under this Contract. The Contractor shall be responsible for Workers' Compensation Insurance for any subcontractor who performs work under this Contract. The coverage shall include: a. Waiver of subrogation against the Borough; b. Employer's Liability Protection at $500,000 each accident/each employee and $500,000 policy limit; Page 3 of 9 Contract No. FV2014 -21 c. United States Longshore and Harbor Workers' Act Endorsement, whenever the work involves activity over or about navigable water; and d. Maritime Employer's Liability (Jones Act) Endorsement with a minimum limit of SI,000,000, whenever the work involves activity from or on a vessel on navigable water. 2. Commercial General Liability: on an occmTence policy form covering all operations with combined single limits not less than: a. $1,000.000 Each Occurrence; b. $1,000,000 Personal Injury; c. $2,000,000 General Aggregate; and d. $2,000,000 Products-Completed Operations Aggregate. 3. Automobile Liability: covering all vehicles used in Contract work, with combined single limits not less than S1,000,000 each occurrence. 4. Umbrella Coverage: for Contract amounts over $5,000,000 not less than $5,000,000 umbrella or excess liability. Umbrella or excess policy shall include products liability completed operations coverage and may be subject to S5,000,000 aggregate limits. Further, the umbrella or excess policy shall contain a clause stating that it takes effect (drops down) in the event the primary limits are impaired or exhausted. 11.2 These insurance policies and any extension or renewals thereof must contain the following provisions or endorsements: a. Borough is an additional insured thereunder as respects liability arising out of or from the work performed by Contractor of Borough. b. Borough will be given thirty (30) days prior notice of cancellation or material alteration of any of the insurance policies specified in the certificate. c. Insurer waives all rights of subrogation against Borough and its employees or elected officials. d. The insurance coverage is primary to any comparable liability insurance carried by the Borough. Upon request, Contractor shall permit the Borough to examine any of the insurance policies specified herein. Any deductibles or exclusions in coverage will be assumed by the Contractor, for account oE and at the sole risk of the Contractor. 12.0 GOVERNING LAW. The laws of Alaska will determine the interpretation, performance and enforcement of this Agreement. Page 4 of 9 Contract No. FY2014 -21 13.0 OWNERSHIP OF WORK PRODUCTS. Payment to the Contractor for services hereunder include full compensation for all work products and other materials produced by the Contractor and its subcontractors pertaining to this Agreement. The originals of all material prepared or developed by the Contractor or its employees, agents, or representatives hereunder, including documents, drawings, designs, calculations, maps, sketches, notes, reports, data, models, computer tapes, and samples shall become the property of the Borough when prepared, whether delivered or not, and shall, together with any materials furnished the Contractor and its employees, agents, or representatives by the Borough hereunder, be delivered to the Borough upon request and, upon termination or completion of this Agreement. Materials previously created and copyrighted by the Contractor included in this project will remain property of the Contractor. Copies will be made available to the Borough upon request. Materials purchased from and copyrighted by third parties are not included in this provision. Contractor may retain the right to use said materials in the future at their discretion. 14.0 PATENTS, TRADEMARKS, AND COPYRIGHTS. The Contractor agrees to defend, indemnify, and save the Borough harmless from and against any and all claims, costs, royalties, damages and expenses of any kind of nature whatsoever (including attorneys' fees) which may arise out of or result from or be reasonably incurred in contesting any claim that the methods, processes, or acts employed by the Contractor or its employees in connection with the performance of services hereunder infringes or contributes to the infringement of any letter patent, trademark, or copyright. In case such methods, processes, or acts are in suit held to constitute infringement and use is enjoined, the Contractor, within reasonable time and at its own expense, will either secure a suspension of the injunction by procuring for the Borough a license or otherwise, or replace such method, process, etc., with one of equal efficiency. 15.0 NONWAIVER. No failure of the Borough or Contractor to insist upon the strict perfor- mance by the other of any of the terms of this Agreement or to exercise any right or remedy herein conferred, shall constitute a waiver or relinquishment to any extent of its rights to rely upon such terms or rights on any future occasion. Each and every teen, right, or remedy of this Agreement shall continue in full force and effect. 16.0 SAFETY/PERFORMANCE. The Contractor shall perform the work in a safe and workmanlike manner. The Contractor shall comply with all federal and state statues, ordinances, orders, rules, and regulations pertaining to the protection of workers and the public from injury or damage, and shall take all other reasonable precautions to protect workers and the public from injury or damage. 17.0 SUSPENSION OR TERMINATION. 17.1 Fault Termination or Suspension. This Agreement may be terminated by either party upon ten (10) days written notice if the other party fails substantially to perform in accordance with its terms. If the Borough terminates this Agreement it will pay the Contractor a sum equal to the percentage of work completed and Page 5 of 9 Contract No. FY2014 -21 accepted by the Borough that can be substantiated by the Contractor and the Borough, offset by any amounts owed to the Borough. However, within the ten (10) day Notice of Intent to terminate the party in default shall be given an opportunity to present a plan to correct its failure. 17.2 Convenience Suspension or Termination. The Borough may at any time terminate or suspend this Agreement for any reason including its own needs or convenience. In the event of a convenience termination or suspension for more than six (6) months, the Contractor will be compensated for authorized services and authorized expenditures performed to the date of receipt of written notice of termination or suspension. No fee or other compensation for the uncompleted portion of the services will he paid, except for already incurred indirect costs which the Contractor can establish and which would have been compensated but because of the termination or suspension would have to be absorbed by the Contractor without further compensation. 17.3 Activities Subsequent to Receipt of Notice of Termination or Suspension. Immediately upon receipt of a Notice of Termination or suspension and except as otherwise directed by the Borough or its Representative, the Contractor shall: a. stop work performed under this Agreement on the date and to the extent specified in the Notice; and b. transfer title to the Borough (to the extent that title has not already been transferred) and deliver in the manner, at the times, and to the extent directed by the Boroughs representative, work in progress, completed work, supplies, and other material produced as a part of, or acquired in respect of the performance of the work terminated or suspended by the Notice. 18.0 EQUAL EMPLOYMENT OPPORTUNITY. The Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color. national origin, or because of age, physical handicap, sex, marital status, change in marital status, pregnancy, or parenthood when the reasonable demands of the position do not require distinction on the basis of age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. The Contractor shall take affirmative action required by law to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, national origin, ancestry, age, or marital status. 19.0 NO ASSIGNMENT OR DELEGATION. The Contractor may not assign, subcontract or delegate this Agreement, or any part of it, or any right to any of the money to be paid under it without written consent of the Contracting Officer. 20.0 INDEPENDENT CONTRACTOR. The Contractor shall be an independent contractor in the performance of the work under this Agreement, and shall not be an employee or agent of the Borough. Page 6 of 9 Contract No. FY2014 -21 21.0 PAYMENT OF TAXES. As a condition of performance of this Agreement, the Contractor shall pay all federal, state and local taxes incurred by the Contractor and shall require their payment by any other persons in the performance of this Agreement. 22.0 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully govern the services performed by the Contractor. If any term, condition, or provision of this Agreement is declared void or unenforceable, or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. 23.0 ENTIRE AGREEMENT. This Agreement contains the entire agreement between the parties as to the services to be rendered by the Contractor. All previous or concurrent agreements; representations, warranties, promises, and conditions relating to the subject matter of this Agreement are superseded by this Agreement. 24.0 COMPLETION OF WORK, TERM OF AGREEMENT. The Contractor shall perform all work in a timely fashion, and in accordance with the schedules included in this Agreement and Exhibits. 25.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement, if not otherwise resolved by the parties, shall be in the appropriate Alaska State court in Anchorage or Kodiak, Alaska. 26.0 CHANGES IN SCOPE OF WORK. • 26.1 General. No claim for additional services not specifically provided in this Agreement will be allowed, nor may the Contractor do any work or furnish any materials not covered by the Agreement unless the work or material is ordered in writing by the Contracting Officer. Preparation of Change Orders and design changes, due to errors and/or omissions by the Contractor, will be done at the sole expense of the Contractor. 26.2 Changes in Scope of Work. The Borough or its representative may, at any time, by a written Change Order delivered to the Contractor, make changes to the scope of work; or authorize additional work outside the scope of work, dependent on written agreement with the Contractor. 26.3 Compensation to the Contractor. If any Change Order for which compensation is allowed under this Article causes an increase or decrease in the estimated cost of, or time required for, the performance of any part of the work under this Agreement, or if such change otherwise affects other provisions of this Agreement, an equitable adjustment will be negotiated. Such an adjustment may be: a. in the estimated cost or completion schedule, or both; Page 7 of 9 Contract No. FY2014 -21 b. in the amount of fee to be paid; and c. in such other provisions of the Agreement as may be affected, and the Agreement shall be modified in writing accordingly. 26.4 Any claim by the Contractor for adjustment under this section must be asserted within fifteen (I5) days from the day of receipt by the Contractor of the notification of change: provided, however, that the Borough or its representative, deciding that the facts justify such action, may receive and act upon any such claim asserted at any time prior to final payment under this Agreement. Failure to agree to any adjustment shall be a dispute within the meaning of Section 25.0 of this Agreement. 27.0 LIMITATION OF FUNDS. 27.1 At no time will any provision of this Agreement make the Borough or lb representative liable for payment for performance of work under this Agreement in excess of the amount that has been appropriated by the Borough Assembly and obligated for expenditure for purposes of this Agreement. 27.2 Change orders issued pursuant to Section 26 of this Agreement shall not be considered an authorization to the Contractor to exceed the amount allotted in the absence of a statement in the change order, or other modification increasing the amount allotted. 27.3 Nothing in this Section shall affect the right of the Borough under Section 17 to terminate this Agreement. 28.0 PRIOR WORK. For the purposes of this Agreement, work done at the request of the Borough or its representative before execution of this Agreement shall be deemed to be work done after its execution and shall be subject to all the conditions contained herein. 29.0 NOTICES. Any notices, hills, invoices, or reports required by the Agreement shall be sufficient if sent by the parties in the United States mail, postage paid, to the address noted below: Kodiak Island Borough PDC Inc. Attn: Borough Manager 2700 Gambell Street 710 Mill Bay Road, Room 125 Suite 500 Kodiak, Alaska 99615 Anchorage, AK 99503 Page 8 of 9 Contract No. FY2014-21 IN WITNESS WHEREOF, the parties have executed this Agreement. Kodiak Island Borough PDC Inc. / . , By: Charles E. Cassidy Jr. :y: �ann . • -w.s eth Title: Borough Manager Title: ?rv.!ec4 WLstnr�er Date: Date: ic3/4/fi3 ATTEST: Nova Javier, MMC Borough Clerk (Borough seal) Page 9 of 9 Exhibit A Kodiak Fisheries Research Center Ventilation Modification Project CA Services Fee Proposal Please accept this document and its attachments as PDC's fee proposal for the Kodiak Fisheries Research Center Ventilation Modification Project CA Services Attachments Include: • Fee Proposal Summary Sheet,with fee breakdown by discipline. Our fee proposal is based on time and expense, not to exceed the amount listed below unless further approval is given by Kodiak Island Borough: 1. The proposal assumes the construction administration services are prepared for the ventilation mods component only. 2. The proposal assumes one mechanical and electrical progress site visits during construction,one Substantial Completion inspection for mechanical and electrical and one follow-up Final Inspection for mechanical. 3. The proposal assumes the mechanical and electrical engineers will participate on-site during commissioning to witness commissioning activities.We have budgeted one day for mechanical and one day for electrical. • Proposed Fee: 1. For Construction Administration Services Through Commissioning: a. Bid Phase Services: $3,944 b. CA Services: $30,617 c. Reimbursahles: $5,366 Danny Rauc •nstein, PE Projl?ef Manager Kodiak Fisheries Research Center Ventilation Modification Project PDC Consulting Engineers PDC job No 12087.01AN November 15,2013 PLR,Suo I# PHASE PM MIECH ELECT Total 1 Cost Estimator Architect Sub 3 Sub 4 Totals ' 81 Bid Phase Services $ 914 $ 1,681 S 1,349 $ 3,944, -$ - $ - $ - $ $ 3.944 Reimbursibles $ - $ - $ - $ - i$ - S - $ - $ - S - Phase Total $ 914 $ 1.681 $ 1.349 $ 3,9441$ - $ - $ - $ - $ 3,944 71 Construction Phase Services $ 4,285 $ 16,317 $ 10,016 $ 30,617 $ - 5 - $ - $ - $ 30.617 Reimbursibles S 5,366 $ - $ - 5 5,366 i$ - $ - $ - $ - $ 5,366 Phase Total $ 9.651 $ 16.317 $ 10.016 S 35,983 1$ - 5 - $ - $ - $ 35,983 Totals 5 10,565 $ 17,998 $ 11,365 $ 39.928 $ - S - $ - $ - $ 39928 Ventilation Mods CA Fee ProposallPDC Summary Kodiak Fisheries Research Center Ventilation Modification Project PDC Consulting Engineers POC job No:12057.01AN November 15,2013 PROJECT MANAGEMENT et moat En.ineer or En.irte eel net AD0 recess p TASK N,ecba Myur R\�pO C `lord Pmc 81 Bd Phase Services Pm-bid conference 0.5 0. Address bidder ouestions 1 1 1 Prepare addenda I 1 Ramp up • Hourly Subtotal 1 3.5 0 0 0 0 0 2 6. Cost $225 5540 SO $0 S0 S0 S0 $\49 $91 71 Construction Pease Services Submittal Re.iew a 9 Address contractor questions 1 8 10 Prepare mod cations 4 5 Progress Inspections(2 trips) 1 4 Substantial Completion 1 2 Final Inspection 2 Commissioning assistance 4 Record Drawings 2 Hourly Subtotal 3 2 0 0 0 0 0 34 44 Cost $674 $1,081 $0 $0 $0 $0 $0 $2,529 $4,285 ( (CA Services I $5.1991 • Venu anon Moos CA Fee Proposatl Kodiak Fisheries Research Center Ventilation Modification Project PDC Consulting Engineers PDC job No:12087.01 AN November 15.2013 MECHANICAL ENGINEERING a TASK Pond al Pro, Mans tgecnanwMod`ooK9 EM,ecb Jiniol cno`1ecn Des r•a GPDD WoA Processes 81 Bid Prase Services Pre-bid conference 0.5 0, Address bidder questions 4 Prepare addenda 2 2 - 2 - Ramp uo 1 Hourly Ssoiotal 0 0 7.5 3 0 0 0 2 128 Cost $0 $0 $1,158 $374 $0 $0 S0 $149 $1,681 71 Construction Phase Services Submittal Re'ew 4 16 20 Address contractor questions 8 12 20 Prepare modifications 2 4 6 6 19 Progress Inspection 12 12 Substantial Completion 12 12 Final Inspection 12 12 Commissioning assistance 12 4 16 Record Drawings 4 8 12 Hourly Subtotal 0 0 62 40 6 0 14 0 122 lost S0 $0 $9,574 $4,984 $521 $0 $1,238 $0 $15.317 ACA Services I $17,998 ventilation l.iods CA Fee Proposall Kodiak Fisheries Research Center Ventilation Modification Project PDC Consulting Engineers PDC job No 12087.01AN November 15,2013 ELECTRICAL ENGINEERING p TASK Pon pre Pro ea Man s`rEtectdcat E1ewice EnE1ca3,0En.i Elec Gash ner CAGD Word procassor 81 Bid Phase Services Pre-bid conference 0.5 0. Address bidder questions 1 2 Prepare addenda 2 2 Ramp up I 1 Hourly Subtotal 0 0 2 5.5 0 0 0 2 9. Cost $0 s0 $351 $850 SO_ $0 s0 5149 51.349 71 Construction Phase Sernces Submittal Review 2 Address contractor questions _ 2 Prepare modifications 2 2 4 1 Progress Inspections(1 trips) 1 1 Substantial Completion 1 1 Final Inspection Commissioning assistance 1 1 Record Drawings 4 iHourly Subtotal 0 0 6 52 2 0 8 0 68 Cost S0 $0 $1,052 $8.038_ $219 SO I $707 SO $10.016 L ICA Services I 511,3651 Ventilation Mods CA Fee Proposall Kodiak Fisheries Research Center Ventilation Modification Project PDC Consulting Engineers PDC job No 12057.01AN November 15,2013 REIMBURSABLE Bid Phase Senkas Project Manager Structual Mechanical Electrical Civil Emrconmental Survey Total item unh oat 0 subtotal a subtotal It subtotal • subtotal 0 mA'olal • subtotal S subtotal Color Smtc 0.10 - Bluellnp ea S 1.90 ifylara ea $ 11.00 Airfare ea S 500.00 - Rentals ea S 75.00 - Phone month $ 25.00 Snipping ell S 25.00 • Pe-Diem man day 5 1500 - Subtotal 0 Coosouctan Phase Services Project Manager Structural Mechanical Electrical Grail Environmental Survey Total Ilan unit A unit cost N subtotal P subtotal a subtotal e subtotal L subtotal 4 subtotal a subtotal Copan ea 0.10 500 50 50 Blnellnns 150 0 0 Mfars ea 11.00 0 0 Airfare ea 51000 7 4,045 4030 9°11.415 1500 7 525 525 ea Hotel ea 11000 2 220 220 Phone mono, 25.00 0 0 Sh'ppny 25.00 0 • I - 0 m DePn man day 75.00 7 525 525 Subtotal I 5055 ) I 1 5355 Noted Airfare's based on tin currant Alaska Al,least ate for a round hip ticket.Motel o eased n lire Best WeaterrtComtcnt inn Cu lent Prices.Per Diem-a not to exceed S75/day Venc4W n bbds CA Furs Proposals ,I>,-;: •Y• KODIAK ISLAND BOROUGH `'guff '"' a° 't� AGENDA STATEMENT REGULAR MEETING OF: JANUARY 2, 2014 ITEM NO.: 13.A.3 TITLE: Contract No. FY2014-22 Kodiak Fisheries Research Center Ventilation Modifications Project. ORIGINATOR: Projects Manager FISCAL IMPACT: ® Yes $974,000 or ❑ No Funds Available ® Yes ❑ No Account Number: Amount Budgeted: $974,000 ATTACHMENTS: Contract FY2014-22, Bid Tabulation APPROVAL FOR AGENDA: SUMMARY STATEMENT: Kodiak Island Borough code 3.30.020 "Limitation of Manager's Authority" states that a contract exceeding $25,000 requires Assembly approval. This contract is for the KFRC Ventilation Modifications project as shown in the construction documents prepared by PDC, Inc. This project was anticipated to be paid for by GSA through a lease amendment for the NOAA occupied space at the KFRC. An Invitation to Bid for this project was issued on April 19, 2013, and bids were opened on April 30, 2013. Two bids were received, both of which exceeded the available GSA funding. KIB and GSA have been in discussions to determine how to provide funding for this project. The total project budget is $1,165,111, including construction, design, and administration. GSA has $640,000 in available funding, and KIB will provide $525,111 to complete the project. Wolverine Supply, Inc. was the low bidder for this project with a bid of $974,000, and has agreed to hold this bid price through December 31, 2013. Staff has reviewed their bid and supporting documentation, and recommend approval of this construction contract. RECOMMENDED MOTION: Move to authorize the manager to execute Contract No. FY2014-22 with Wolverine Supply, Inc. of Wasilla, Alaska for the KFRC Ventilation Modifications Project in an amount not to exceed $974,000. Kodiak Island Borough Page 1 of 1 Contract No. FY2014-22 KODIAK ISLAND BOROUGH, ALASKA CONSTRUCTION CONTRACT KFRC Ventilation Modifications#12015 PROJECT NAME AND NUMBER This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the Borough, acting by and through its Borough Manager, and Wolverine Supply. Inc. Company Name 5099 E. Lupine Drive. Wasilla. AK 99654 • Company Address (Street or PO Box, City. State, Zip) a/an n Individual nPartnership (Joint Venture PSole Proprietorship XI Corporation incorporated under the laws of the State of Alaska its successors and assigns, herein called the Contractor, is effective the date of the signature of the Borough Manager on this document. The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the Borough, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the work and labor required in the construction of the above-referenced project as bid by the Contractor, which bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of this Contract and accepted as such. It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for, will he allowed by the Borough, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless such work or materials is ordered in writing by the Borough. In no event shall the Borough be liable • for any materials furnished or used. or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order furnished by the Borough. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without such written order. Payment under this Contract shall not exceed Nine hundred seventy four thousand dollars ($ 974,000 ) for all base items and additive items. The Contractor further covenants and agrees that all materials shall be furnished and delivered and all work and labor shall he done and performed, in every respect. to the satisfaction of the Borough, on or before: July 15. 2014 or within n/a calendar days following the date of notice to proceed. It is expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of the Borough, to complete the furnishing and delivery of materials and the doing and performance of the work before the aforesaid date, the Borough shall have the right to deduct from any money due or which may become due the Contractor, or if no money shall be due, the Borough shall have the right to recover actual damages as specified in Article 11.8. General Conditions : such deduction to be Kodiak Island Borough Construction Contract Page 1 of 3 Contract No. FY2014-22 made, or sum to be recovered, not as a penalty but as liquidated damages. Provided, however, that upon receipt of written notice from the Contractor of the existence of causes over which the Contractor has no control and which must delay furnishing of materials or the completion of the work, the Contracting Officer may, at his or her discretion, extend the period specified for the furnishing of materials or the completion of the work, and in such case the Contractor shall become liable for liquidated damages for delays commencing from the date on which the extended period expires. The bonds given by the Contractor in the sum of$ 974.000 Payment Bond, and $ 974.000 Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith and made a part hereof. The Contractor further covenants and agrees that the entire construction will be done under the administration of and to the complete satisfaction of the Borough subject to the inspection at all times and approval by any regulatory agency, and in accordance with the laws of the State of Alaska and the Borough. For purposes of this Contract, Contracting Officer means Charles E. Cassidy Jr. or any other person designated by the Borough Manager. The Contractor is an independent contractor and not an employee or agent of the Borough. Contract Documents shall have the meaning ascribed by the General Conditions of the Construction Contract, and include but arc not limited to this Contract, the General Conditions of the Construction Contract, the Supplementary Conditions, and the following listed documents: (I) Drawings dated February 4, 2013 ; (2) Project Manual dated April 19. 2013 Kodiak Island Borough Construction Contract Page 2 of 3 Contract No. FY2014-22 IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and conditions. CONTRACTOR Vtthe ire &ily, 7rc. Company Name Signature of Authorized Company Representative Marc Van BEthk, Sacretary Name and Title Drerter 4th, 2013 Date KODIAK ISLAND BOROUGH Signature of Borough Manager Typed Name Date Borough Clerk (ATTEST) Kodiak Island Borough Construction Contract Page 3 of 3 Wolverine Supply,Inc. y-Brant General Contractors,LLC Project: KFRC Ventilation Modification Ashlee Stetson Jim Levine Bid Open Date: 04.30.2013 3:17 PM ashlee @wsiak.com jlevine@jaybrant.com 907-357-2023 907-235-8731 (Description Total Cost Total Cost Base Bid .. ., 01 jBase Bid 974.000.00 1,086,900.00 Base Bid Cost Total 974,000.00 1,086,900.00 Bid Summary - 1 Base Bid Total 974,000.001 1.086 900.001 <' ¢ ° e KODIAK ISLAND BOROUGH •,a rte° -. .4; AGENDA STATEMENT REGULAR MEETING OF: JANUARY 2, 2014 ITEM NO.: 13.A.4 TITLE: Contract No. FY2009-11C Collective Bargaining Agreement with the International Brotherhood of Electrical Workers Local 1547. ORIGINATOR: Borough Manager FISCAL IMPACT: ® Yes $ or ❑ No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Contract No. FY Summary of Contract Changes 4 APPROVAL FOR AGENDA: SUMMARY STATEMENT: The Borough Management team consisting of Borough Manager Bud Cassidy, Finance Director Karl Short, HR Officer/Executive Assistant Lauri Whiddon, and Grants Writer/Special Projects Support Meagan Christainsen. The IBEW team consisted of Debra Blanchard, IBEW Local 1547 Business Representative, and Shop Stewards Bill Bissett and Jeff Johnson. Negotiations occurred because the terms of the existing IBEW contract expires December 31, 2013. Negotiations commenced duringthe the summer and were completed with a vote of the IBEW membership approving the contract. The contract negotiated has a term of three years and will run through December 2016. The only outstanding issue to complete the process is approval by the Boruogh Assembly. In addition to modifying parts of the existing contract (Borough Contract No. FY2009-11) there are yearly cost of living (COLA) increases that were agreed upon. Each COLA would be effective January 1, of each year. The COLA amounts negotiated are: 2014 - 1.75%, 2015- 2.0%, and 2016 - 2.0 %. The COLA was not based on the Anchorage CPI as in past years. The items negotiated and agreed upon are outlined are provided in your packet. RECOMMENDED MOTION: Move to authorize the manager to execute Contract No. 2009- 11C with the International Brogherhood of Electrical Workers, Local Union 1547 and to adjust the Borough Salary Schedule to reflect the COLA for all Borough employees (union and non-union) effective January 1, 2014 and for subsequent years as agreed upon in this contract. Kodiak Island Borough Page 1 of 1 ▪ ':4 (lebt,T• ,1a ,-• 4\ Kodiak Island Borough t. '-'''r_ . 'r` OFFICE of the MANAGER#1 710 Mill Bay Road ,.kal , ' , xt n Kodiak, Alaska 99615 ...w.__ a a 'ti.._ Phone (907) 486-9301 Fax (907) 486-9374 E-mail: bcassidv@kodiakak.us December 3, 2013 1.2 MEMBERS OF BARGAINING UNIT • Housekeeping— updated list. 4.16 PROMOTION • Clarification of process we currently follow. 4.12 TEMPORARY ASSIGNMENTS • Clarification and documentation of the process we currently follow. 4.15 EVALUATION • Clarification of the process. 6.1 HOURS OF WORK • Clarification of when the one-hour lunch is to be taken. 6.7 STAGGERED LUNCH PERIODS • Clarification of when the one-hour lunch is to be taken. 7.1 COMPENSATION • Negotiated compensation plan (COLA) for the next three years. 11.2 TUITION REFUNDS • Increased amount of maximum reimbursable tuition from $1500 to $2500 due to rise in per-credit costs. 12.1 EMPLOYEE INSURANCE • Housekeeping—updated section to current costs; and clarification. 12.3 JOINT HEALTH CARE COMMITTEE • Agreed to form a committee to address insurance issues. 13.18 DESIGNATED SMOKING AREAS • Housekeeping—updated section to include adopted smoking ordinance. 20.1 TERM OF AGREEMENT • Housekeeping. KIB Proposed Contract Changes for Consideration 1.2 MEMBERS OF BARGAINING UNIT The bargaining unit is comprised of the following positions: Assessing Manager's Office Appraiser Technician Resource Mgmt Officer Assessment Clerk I & II Secretary I, II and III Property Appraiser Community Development Mental Health Center Assistant Planner Cashier— Mental Health Associate Planner/ENF Secretary I, II, and III Associate Planner/LRP Case Manager Drafting Technician Family Teacher Secretary I, II and III Job Coach Juvenile Holdover Attendant Behavioral Specialist Behavioral Aide Engineering & Facilities Management Information Systems Environmental Specialist Project Manager LAN Administrator Maintenance Engineer Operations Supervisor Baler Operator I & II PC Technician I &II Carpenter/Project Manager Programmer Programmer/Analyst Maintenance Mechanic Projects Assistant Senior Systems Analyst Secretary I, II, and III System Operator I & II Solid Waste Baler/Landfill Supervisor GIS Analyst Interpretive Specialist/Receptionist Finance Local Administrator— Childcare Asst. Program Accounting Clerk Accounting Technician/AP Accounting Technician/Payroll Cashier General Accountant Revenue Accountant Secretary I, II and III KIB-IBEW Contract Negotiations 2013 Page 1 KIB Proposed Contract Changes for Consideration Excluded from the unit are elected officials, the Borough attorney, Borough Clerk, Deputy Clerk, Assistant Clerk, Records Manager, Engineering & Facilities Director, Environmental Engineer, Maintenance Coordinator, Construction Inspector/Architect, Construction Inspector/Engineer, Project Manager/Inspector, Community Development Director, Human Resources Director, Human Resources Assistant, Human Resources Officer/Executive Assistant, Administrative Assistant to the Manager, Grant Writer/Special Projects Support, Assessor, Finance Director, Director of Information Systems, Mental Health Center (MHC) Director, MHC Clinical Program Director, MHC Clinicians, MHC Operations Manager, MI-IC Community Support Program Director, MHC Staff Assistant (CSP), Fire Chief, and Assistant Fire Chief. .c}i{jAa_\er'--1 70 . „0 73o/c3 7/36/,3 /Cf4 KIB-IBEW Contract Negotiations 2013 Page 2 KIB/IBEW Negotiations IBEW Proposal July 30, 2013 4.16 PROMOTION All other things being equal, it shall be the policy of the Kodiak Island Borough to promote from within the ranks of the Borough employees including—those who meet the prescribed minimum qualifications for the position as determined by the Borough. Open positions for promotional consideration shall be posted in the manner as referenced in Section 4.3. At the end of five (5) calendar days, the department head may select a candidate(s). If two applicants are equally qualified, the Borough will select the most senior. When an employee is promoted from one position to another having a higher pay range, the employee shall receive an increase of one pay step (21/2%), or the minimum rate of the higher pay range, whichever is greater. If the employee's current rate of pay falls within the range of the higher pay range, the pay shall be adjusted to the next higher pay step in the new position's range in order to be equal to a one step increase above the current pay rate. The employee's anniversary date shall change to the effective date of promotion. OfilffriA41--?e 16 Evv 'l 30 13 `' /2/6 7�3v( /.3 IBEW/KIB Negotiations IBEW Counter Proposal x, 2013 ' 4.12 TEMPORARY ASSIGNMENTS At the discretion of the Manager, an employee may be temporarily assigned to some or all of the duties created by an bargaining unit or non-bargaining unit employee who is temporarily absent from their position. The temporary higher rate of pay shall be at Step A of the salary range of the temporarily-absent employee; provided that if the reassigned employee's pay rate is already higher than or at the same rate as Step A of the position to be filled temporarily, the reassigned employee shall be paid at the next higher step (that is, 2.5%) above his/her rate of pay at the time the reassignment commenced. If this re- assignment is made for more than ten (10) consecutive working days, the employee shall be compensated at the higher rate of pay. a. Temporary assignments will not be utilized to avoid filling a vacancy or newly created position. Temporary assignments are for short term periods, not to exceed six (6) months. b. In the case where a bargaining unit employee is temporarily assigned to a non-bargaining unit position, the employee will still be considered a non-exempt employee and shall be paid for any applicable overtime at the higher rate of pay while in that position. c. If an employee is assigned to work in a higher bargaining unit or non-bargaining unit classification for a period of more than thirty (30) calendar days, the employee will be compensated at the higher rate for holidays and annual leave taken while in the higher classification. • «� /043/13 Xi3 /a/7 /i3 KIB/IBEW Negotiations IBEW Proposal July 29, 2013 4.15 EVALUATION The Borough, IBEW and employees endorse written evaluation of all employees by supervisors for the purpose of evaluating the employee's strengths and weaknesses in their job performance. The written evaluation shall include a rating and comment on each of the position duties described in the job description and the completion of the Kodiak Island Borough Performance Evaluation Report. The overall rating on the form shall be determined by the rater as the best judgment of the overall performance of the individual. This rating is not a numerical average of the individual factors. Each employee shall be evaluated at least once per year a minimum of thirty (30) days prior to their anniversary date. If an employee's evaluation is not timely prepared, the employee's performance shall be considered satisfactory. In the event an employee receives an unsatisfactory rating in any category of their evaluation, a personal conference will be held with the employee by appropriate supervisor, in which his/her problems and suggestions for eliminating these problems are discussed. A written plan of improvement shall be implemented addressing the specific areas that resulted in the unsatisfactory evaluation. Detailed written records of all such conferences will be maintained. The supervisor shall re-evaluate the employee in writing when the improvements have been made but in no event later than sixty (60) calendar days following the unsatisfactory rating. A supervisor who has given his/her notice of termination of employment shall be required to provide current evaluations, prior to termination, on all employees not evaluated within the last six (6) months. • ,r<<•s /d/u /3 KIB Proposed Contract Changes for Consideration 6.1 HOURS OF WORK Regular working hours of Borough employees shall consist of a five (5) day week, eight consecutive working hours a day, 40 hours a week. Normal working hours will be from 8:00 a.m. to 5:00 p.m. and will include one hour for lunch between the hours of 11:00 a.m. and 2:00 p.m. The standard workweek shall consist of the period from Sunday to Saturday (i.e. 12:01 a.m. Sunday to the following midnight Saturday). The standard workday shall consist of the period from 12:01 a.m. to midnight. Different schedules to meet department operating needs shall be established and altered by department heads with approval of the Borough Manager. Temporary shifting of employees' working hours to meet routine needs shall be done as necessary and approved by the department head. ofcteAL;)rio----7,1 l w ?�30h 7��d l3 /se-4J KIB-IBEW Contract Negotiations 2013 Page 3 MB Proposed Contract Changes for Consideration 6.7 STAGGERED LUNCH PERIODS Lunch hours may be staggered to meet the needs of service. Lunch schedules must be approved by the appropriate supervisor and shall be between the hours of 11:00 a.m. and 2:00 p.m. rbEtAJ �j3O fi3 7/€07/3 /3 KIB-IBEW Contract Negotiations 2013 Page 4 KIB/IBEW Negotiations KIB Final Proposal November 22, 2013 7.1 COMPENSATION Effective January 1, 200914, Kodiak Island Borough shall adjust the salary schedule in Appendix A (1-1-081.1) by an Increase of Five one and three quarters percent (5:0125%). The specific wage rates that are the product of this adjustment are Identified In "Appendix A (1-1-99)4)" attached hereto and made a part hereof. Effective January 1, 2046j, Kodiak Island Borough shall adjust the salary schedule In Appendix A (1-1-0314) by an Increase of t�wQ percent (2,41%). The specific wage rates that are the product of this adjustment shall be Identified In "Appendix A (1-1-40a,,J5 " to be attached hereto and made a part hereof. Effective January 1, 2011 Kodiak Island Borough shall adjust the salary schedule In Appendix A (1-1-&01j) by an Increase of two percent (2.0°/Q). The specific wage rates that are the product of this adjustment shall be Identified In"Appendix A (1-1-142&)" to be attached hereto and made a part hereof. (Appendix A and Schedule of Pay Grade effective 01/01/14 as referenced In CBA Table of Contents shall be added here.) The parties agree that should the Borough Assembly direct upward wage adiustments by implementation of the Fox Lawson Compensation Study dated May 9. 2013, those new adiustments will become part of Appendix A and wilLbe the base rate for which the January 1, 2015 and January 1. 2016 pay Increases are computed. Such wage adiustments (Fox Lawson), subiect to approval by the Borough Assembly. will be retroactive to July 1. 2013. 0041L-C"in (Pi n �3 x,o //63//3 KIB/IBEW Negotiations IBEW Proposal July 29, 2013 11.2 TUITION REFUNDS Consideration will be given toward reimbursement of 100 percent of the tuition expense, books, and lab fees if an employee successfully completes coursework considered to relate to the employee's present duties and to be of benefit to both the Borough and employee involved. Written concurrence from the department head and the Borough Manager shall be obtained in each case before beginning the pertinent course of study. If the reimbursed tuition amount exceeds $300 the employee shall sign and abide by the following tuition agreement. The maximum reimbursable tuition amount is $4-500 $2,500 per employee per year. The Borough shall not reimburse any employee for tuition and/or associated costs that have or will be paid by a third party. Upon successful completion of the course involved, the employee shall furnish his/her department head with evidence of successful course completion (a grade of C or better or a certificate of completion) and a receipt of the course fee. Upon approval of the reimbursement process by the Borough Manager, the reimbursable cost will be paid. In the event of involuntary termination, the employee shall not be required to repay tuition. Dif,toibc ( Ev✓ 10/ f3 ( � Knee to/Lz/ /3 KIB/IBEW Negotiations IBEW Proposal October 23, 2013 12.1 EMPLOYEE INSURANCE a. The Kodiak Island Borough will provide the AETNA Plan II group health plan coverage to all Borough employees. b. Both Rparties agree acknowledge that the Kodiak Island Borough will be shopping for a new group health plan-provided. and Furthermore, the parties agree to will meet and confer as to any new group health care plan; and agree to commence with negotiations 30 days prior to implementation of a new plan as referenced in Section 19.8. c. Members of e th IBEW of Local 1547's bargaining unit shall not share in the costs of the monthly premium amount except as follows: Effective 1/1/0914, increases to the current monthly premium shall be shared with the Kodiak Island Borough paying seventy-five percent (75%) and the employee paying twenty-five percent (25%) of any increase. d. Coverages and costs of the AETNA Group Health Plan II are listed below. Coverages and costs per month in effect as of 7/1/0813. Coverage Total Premium KIB Pays Employee Pays Bi-Weeklv Employee $ 575.80 $ 5142-7 $ 61-62 Only $ 1,157.35 $ 950.37 $ 206.98 $ 103.49 Employee + $ 1,281.40 $1,14696 $ 444:44 Spouse $2,594.59 $ 2,121.84 $ 472.75 $ 236.38 Employee + $ 1,775.74 $1576.88 $ 40686 Family $ 3,583.87 $ 2,932.97 $ 650.90 $ 325.45 Employee + $ 1,071.21 $ 95241 $ 118.10 Child(ren) $ 2,147.35 $ 1,759.91 $ 387.44 $ 193.72 e. Pursuant to Section 125 of the United States Tax Code, the Borough shall offer employees the option of participating in a group health plan. Requirements for and benefits of participation in the Health Plan are set deenf a- c FAN /0% 113 ,Ct5 le/a 3 forth in the District's Section 125 Plan, which may be amended from time to time to conform to the requirements of Section 125. The employee portion of the premium shall be contributed in accordance with the Borough Section 125 Plan by those employees who choose to participate under the Plan. f. Employees are eligible for participation in the health and life insurance programs if they are regular, non-temporary employees. Enrollment periods are at initial hire and at the annual open enrollment period (generally in the Spring). g. No employee covered by this plan will receive health insurance from more than one Borough insurance policy. h. The Borough shall provide, on a non-contributory basis, a group Life and Accidental Death and Dismemberment insurance plan for each eligible, regular employee in the amount equal to $75,000. The program of benefits will be as described in a Master Contract between the Borough and insurance carrier. i. The employee at his/her expense, subject to the approval of the insurance provider, may purchase up to 1 times his/her annual salary of additional life insurance for themselves. j. As a participant in the Health Plan, the employee also receives at no cost an additional $2000 in Life Insurance and $5000 in Accidental Death and Dismemberment coverage. k. Eligible employee is defined as either 1. a regular full-time employee, or 2. a regular part-time employee working at least fifteen (15) hours per week. I. Regular part-time employees who are eligible for, and elect to have insurance coverage, shall continue to pay a proportional share of the premium. m. An employee on an approved leave of absence may elect to pay the premium for Borough-wide health insurance during this period, if allowed under the group insurance contract. n. The Borough also provides a non-contributory Accident Travel Insurance policy, which provides $100,000 coverage to employees who are traveling on official Borough business. o. The Borough will provide continuation of regular health insurance benefits for employees who utilize family and medical leave and parental leave for a period not to exceed the time limits outlined in the State and Federal Family and Medical Leave Acts and the Borough parental leave policy. If the employee pays a premium for health coverage for dependents, they are still responsible for payment of their portion of the premium while on leave. p. The Borough will provide a non-contributory short and long-term disability insurance program for each employee. KIB/IBEW Negotiations IBEW Proposal-new language July 29, 2013 Section 12.3 Joint Health Care Committee The Borough and Union recognize that there have been and likely will continue to be major changes which affect health care coverage for Borough employees. In the spirit of cooperation and in an effort to effectively deal with rapidly changing insurance issues, it is agreed that the Borough and Union will utilize a joint health care committee comprised of the Borough Manager or their designee, two individuals designated by the Borough, and two individuals designated by the IBEW Business Representative to address insurance issues. This committee will meet on a mutually agreed basis. The committee has no authority to bind the Borough or the Union and will make recommendations regarding what the committee believes to be effective measures to deal with health care issues. Of 'VA, -71f1-----‘51€ 119/ 3 h KM Proposed Contract Changes for Consideration 13.18 PROHIBITION OF SMOKING eking . -anrm.r Per Ordinance No. FY2011-06, adopted 12/02/2010 by the Kodiak Island Borough Assembly and effective on January 1, 2011, smoking is prohibited in all buildings and offices owned or leased by the Kodiak Island Borough at all times; and within a distance of 50 feet outside any entrance, window or ventilation intake system of any building or office owned or leased by the Kodiak Island Borough', and smoking on the grounds of the Borough Building is prohibited at all times due to its proximity to the Kodiak Island Borough School District offices and the Kodiak High School property. 11r , f` 7 � Ala° � `' 2 is0 /13 1C3 * KIB-IBEW Contract Negotiations 2013 Page 6 KIB/IBEW Negotiations IBEW Proposal July 29, 2013 20.1 TERM OF AGREEMENT This agreement shall become effective at 12:01 a.m. = • - = - _ - - _ - on January 1, 2014, - - - -- • 2. - • - - • - - • -r of Agreement, it has-been atifi d! F„ H.e bargain , n '1••• • - et ' - . - • - - - and this agreement shall continue in full force and effect through and including midnight on December 31, 20146, unless amended referenced in Section 20.2 of the CBA. Ottifolee f(3- X130 1(3 � /6 1l3bl!3 c� '' _KODIAK ISLAND BOROUGH 4%::‘ trd it AGENDA STATEMENT Wit` f r` ' - REGULAR MEETING OF: JANUARY 2, 2014 ITEM NO.: 13.A.5 TITLE: Amendment No. 1 to Contract No. FY2014-02 Between the Kodiak Island Borough and the Kodiak Island Convention and Visitors Bureau for Destination Marketing and Tourism Development Services for FY2014. ORIGINATOR: Manager's Office Staff FISCAL IMPACT: ® Yes S or ❑ No Funds Available ® Yes ❑ No Account Number: 100 190 448 362 Amount Budgeted: $90,000 ATTACHMENTS: Contract No. FY2014-02; Contract Amendment; Discover Kodiak letter of request APPROVAL FOR AGENDA: _6 SUMMARY STATEMENT: • The Kodiak Island Convention and Visitors Bureau (Discover Kodiak), in a letter dated August 16th 2013, requested $18,000 in addition to its FY2014 contracted amount of $75,000, to be used to market Kodiak Island on an international level as part of their Destination Marketing and Tourism Program. Representatives (board members and the Executive Director) of Discover Kodiak also spoke at an Assembly Work Session on September 26, 2013 to support the request. The Kodiak Island Convention and Visitors Bureau has been providing destination marketing and tourism development for the Kodiak Island Borough for several years through its Marketing Committee. Funding support from the Borough and the City of Kodiak has been used to support the KICVB. The Borough funds supporting this program come from the Borough's bed tax revenue. RECOMMENDED MOTION: Move to authorize the manager to execute Amendment No. 1 to Contract FY2014-02A with the Kodiak Island Convention and Visitors Bureau for Destination Marketing and Tourism Development Services on an international level for an additional amount not to exceed $18,000. Kodiak Island Borough Page 1 of 1 AMENDMENT NO. 1 CONTRACT NO. FY2014-02 DESTINATION MARKETING &TOURISM DEVELOPMENT PROGRAM AGREEMENT Contract No. FY2014-02 dated July 10, 2013 is hereby amended as follows: Section 4. Compensation. The contract amount is changed from $75,000 to include an additional $18,000 for a total of$93,000. Said compensation shall be paid in equal installments, in accordance with the original contract, on the second Friday of January and April 2014. KODIAK ISLAND BOROUGH KODIAK ISALND CONVENTION &VISITORS BUREAU Charles E. Cassidy Jr. Chastity Starrett Borough Manager Executive Director Date Date Attest: Borough Clerk Date Mayor Selby, Manager Cassidy, and Members of the Borough Assembly: As requested here are the breakdowns of costs associated with Discover Kodiak's request for$18,000 for international marketing. !TB Berlin ITP Chicago Mid-Atlantic, Iceland Registration $2500 Registration $2500 Registration $3000 Airfare $2500 _ Airfare $900 Airfare (only to Seattle) $600 Per Diem $390 _ Per Diem $390 Per Diem $520 Shipping (collateral materials) $900 Shipping $300 Shipping $600 Lodging $2100 Lodging $800 Lodging (Inc.) German Speaking Website Visits September 1- December 19 visits a 4 `:Flew visits , 737 80.87% %oficlal 1.«%(51.00 Site Avg_7557%(700%) 19.13% are repeat visitors! Perks to Partnership with the State: Language Translator Provided German Requests for VG Discount on Lodging September 1- December 19 1/2 Price Registration 14 requests have been fulfilled Our options for tracking leads: • Slips will be placed inside visitor guides handed out to send to the Discover Kodiak offices for more information, using the Berlin code. • Tally mark tracking to track number of people spoken with. • A handout with Berlin code will be at distributed at the booth with sign up information on how to use your code on www.kodiak.org to receive collateral material for participation! • Agent, operator and media appointments tracked with scheduling. • Creating booking discounts through Bureau members for booking with Berlin discount code provided at show. DESTINATION MARKETING & TOURISM DEVELOPMENT PROGRAM AGREEMENT THIS AGREEMENT is entered into by and between the Kodiak Island Borough, Alaska, (Borough) and the contractor Discover Kodiak (KICVB - Kodiak Island Convention and Visitors Bureau) for the purpose of setting forth the terms and conditions pursuant to which the contractor shall be contracted to provide destination marketing and tourism development activities for the Kodiak Island Borough. Section 1. INTENT OF AGREEMENT. The contractor is hereby contracted to provide a Marketing Committee (KICVB Board of Directors) and one full time equivalent to focus on destination marketing and tourism development in the Kodiak Island Borough. Section 2. SCOPE OF WORK. The contractor will work with the Marketing Committee to accomplish the following tasks identified in the document, such as: a. Produce collateral marketing materials, including the Explore Kodiak Visitor Guide b. Continue to provide information about Kodiak region to the traveling public c. Maintain and staff the Kodiak Visitor Center d. Keep the Borough Assembly and community at large informed as to the results of marketing efforts and the state of the local tourism industry e. Work with the Alaska Travel Industry Association and other statewide marketing organizations to ensure Kodiak is represented in their ongoing national and international marketing programs f. Continue work with the communities in the Kodiak Island Borough to determine the role tourism does and can play in the community economies g. Work with the Kodiak Chamber of Commerce to transform the visitor industry into a significant component of the Kodiak region's economy h. Continue development of the kodiak.org website to improve its usability and visibility to visitors, potential businesses and residents i. Work with Kodiak College, the Kodiak Island Borough School District, Kodiak Area Native organizations, and other organizations to encourage entrepreneurship and assist small business development in the visitor industry j. Develop a travel press kit to be available on the kodiak.org website, develop a distribution plan for the kit to various travel media k. Explore new employment and business opportunities related to the Kodiak visitor industry I. Continue work with the airline industry and the Alaska Marine Highway System to maintain and improve access to the Kodiak region m. Continue participation in the Comprehensive Economic Development Strategy committee to foster an understanding of the tourism industry and opportunities and challenges facing the industry Page 1 of 2 A minimum of four Marketing Committee meetings will be scheduled during the term of this Agreement for the purpose of maintaining committee input and guiding the efforts of the contractor. A report of all marketing activities of the contractor will be submitted to the Borough Manager on a quarterly basis. An annual report to the Kodiak Island Borough Assembly shall be presented each Spring. Section 3. REPORTS. In addition to the Marketing Committee reports, the Contractor shall provide a quarterly written report regarding the tasks identified in Section 2, Scope of Work in this contract. Section 4. TERM. This agreement will remain in effect July 1, 2013 through June 30, 2014, unless earlier terminated. Either party shall have the right to terminate the agreement without penalty upon one month's written notice to the other. Section 5. COMPENSATION. As compensation for all services rendered under this agreement, contractor shall be paid $75,000.00 by the Kodiak Island Borough. Said compensation shall be paid in equal installments of $18,750.00 on the second Friday of July and October 2012, and January and April 2013. IN WITNESS WHREROF the parties have executed this Agreement on this /0 day of July 2013. KODIAK ISLAND BOROUGH DISCOVER KODIAK (KODIAK ISLAND CONVENTION & VISITORS BUREAU) Charles E. Cassidy Jr. Virginia'Aus eeman Administrative Official Dispo er K diak Interim Director Attest: /61 U' t BLAND 9 • �-� O,p • O Nova M. Javier, MMC/Borough Clerk Q G ^� * 19# Page 2 of 2 II , a 0 d p y� DIY efi " ALASKA I TAMEDTM Quarterly Report to the Kodiak Island Borough October 1, 2013 Achievements: Website:As of late May, Discover Kodiak has had full manageability of Kodiak.org.The new website has been up and running; we have incorporated many new features to improve usability and visibility to visitors, potential businesses, and residents. The website has a mobile version to accommodate the 52% of consumers who are doing travel research on their mobile device. (Source: www.mobilemarketer.com). Our new website also features an imap with location detection for our businesses and online merchandise selling. All of these features have gone over well. A new benefit to our membership is the purchase of rotating ads located on our website as well. July 1,2013-September 27, 2013: visas Unique Visitors Pagevie.. 22,118 16,894 69,628 %Hew Visits 74.34% We hosted the 2014 Visitor Guide Photo Contest with over whelming submission numbers, over 40 photographers participated.The 2014 visitor guide is in its final draft and we are hoping to begin production within the next few weeks. Bear Tracks newsletter has been continued monthly. This is our informational newsletter and it is also now viewable on our website,www.kodiak.org,for people interested throughout the community. We also have incorporated a weekly blog. Discover Kodiak has successfully received feedback from the Department of Transportation and Governor Parnell's office in response to our many letters of outreach regarding the M/V Tustumena. Although the Tustumena is currently in the water, we are looking at additional Kennicott runs and delayed Kennicott servicing so that Kodiak will not be without an operational ferry. Visitor Center: The visitor center has continued developing proprietary products for the visitor information center. We have added new travel mugs, a book recently written by Kodiak local Keith Rogan "A Kodiak Bear Mauling" and new logo wear with our rebranding. Membership: We currently have 211 members. We have developed co-op advertising opportunities twice within the past couple of months. We negotiate with magazines and websites for good rates and pass these savings to our members.This is a successful program and Discover Kodiaks members have benefited greatly. We have also developed a new benefit for our membership which is social media management. Cruise Industry: Discover Kodiak provided hospitality services to the last 4 cruise ships of the 2013 year. This service includes informational tables at the dock where we distribute visitor guides and downtown walking maps. The visitor center was staffed full time to welcome and direct passengers. We refer passengers to local businesses and serve as a general information hub for the community. We received the preliminary 2014 cruise ship schedule and are looking at 9 ships scheduled for 2014. Social Media: We have a staff person who has been engaging on social media with potential Kodiak visitors. Through this service we have been able to build relationships with both domestic and international consumers while answering numerous questions floating around the World Wide Web about what Kodiak has to offer. We have: 18,960 likes on Facebook; 759 Twitter followers, 71 Pinterest followers & 157 likes. Featured at these travel shows: World Travel Market London Japanese Association of Travel Agents Tokyo AARP Life After 50 Atlanta,Georgia Additional targeted case distribution of Kodiak Visitor Guide: Alaska Car&Van Rental,Anchorage Grand Hotel, Extended Stay Downtown, Extended Stay Midtown, Aspen Extended Stay, Best Western Golden Lion, Barrett Inn, Chelsea Inn, Clarion Suites, Comfort Inn, Comfort Suites Airport, Courtyard by Marriott, Marriott Downtown, Day's Inn, Elmendorf Armed Services Y, Elmendorf Travel Center, Elmendorf Outdoor Rec., Executive Suites, Ft. Richardson Armed Service Y, Ft. Richardson Lodging, Ft. Rich-Outdoor Rec., Girdwood bake shop,Golden Nugget Camper Park, Hawthorne Suites, Howard-Johnson Hotel, Long House Alaskan, Quality Inn, NEW Ramada Inn Downtown, Springhill Suites by Marriott,4th Avenue Marketplace,The Inn at Whittier, Elmendorf North Star Inn, Super 8 Motel, Clippership Motorhome rental, Marriott University Lake, ABC Motorhome Rental, Midnight Sun Car rental, Hilton Hotel,Ted Stevens International Airport,The Railroad Station. And these local businesses continue distributing our visitor guide: Island Seafoods, Best Western Kodiak Inn, Coast Guard Spouses Association,Alaska Seafood Marketing Industry,Shelikof Lodge, Seahawk Air,Alaska Marine Highway,Andrew Airways, Koniag, Kodiak Wildlife Refuge, Baranov Museum, Kodiak Touchtank, Russian Heritage Inn, Coast Guard Auxiliary, KANA, Kodiak CHARR, Macks Sport Shop, First Student, Comfort Inn Kodiak, Cy's Sporting Goods,Guarding Landing, and many other local bed & breakfasts. Shows Attended by KICVB Staff: • Alaska Travel and Trade Show(Domestic Consumer) Bellingham September 13 Magazine Articles Featured In: • Alaska State Travel Planner • Birder's Digest • Smart Meetings • Alaska Magazine Community Outreach: • Attended the Coast Guard Welcome Aboard Fair • Hosting a book signing for Kodiaks local author Keith Rogan on October 5th • Currently producing the Kodiak Community Fold out Map that will be available to local businesses. • Attended the Alaska Air open house to learn about the new 0400 and changes in services to the Kodiak area. • Held an open forum discussion for the Kodiak Non-Profit Networking Coalition & KICVB Board to learn about upcoming health care changes. Participating In: The Downtown Beautification Committee:We are a committee trying to revitalize Kodiak's downtown. Discover Kodiak will be serving on the economic development portion and assisting with ideas to make our downtown a more welcoming, safe place for locals and visitors. Have continued serving on the Chamber of Commerce Board of Directors, the Kodiak Non-Profit Coalition, and also the Kodiak Island Local Emergency Planning Committee. Work with Fish &Game to produce an interactive plaque in front of the visitor center. ■r w° r rt„skT 92�� ?a'3 Ci" . a3 n A „,,:r.. "n r s 8"kN �' F -t roof, {y�v a fit , e - , u 1 ,','4 p t t++ t n f�%e K P y'" M1 *I l . p T 4-; "E S£ ver i, .s..1,,,:,.::,,;...:,,,', s m �i /P 4 :- r ro ; y ;1!;,,-".,:' ,%N a x 4 I t t dq* Y i "'� xv s r sE "y'`^rF ?;-:- 1 'S i `:' "-t ' :::.. ; }r) C n '._L- �'�4•�''; [ is 1r1� s .z`ar m1. a,. f°i 71 3 vda 'ttd,' h ,..1 i 1_12:-.'",ti:',' �1 - 9"=c,, l}m�3 R. j�,'tir i-14 °+ A'' L� n $--C g t " Yes r t” : ;7 '� ,�v 5 t r 13..'t.',-;"1-4'1'.�. 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"'d''''-'::::".1* - FY2014 International Funding Request Ai irc V e.: • ALASKA t r AM t TM August 16, 2013 Bud Cassidy, Borough Manager Kodiak Island Borough 710 Mill Bay, Rm. 125 Kodiak, AK 99615 Dear Manager Cassidy: Through the ongoing assistance of the Kodiak Island Borough, Kodiak Island Convention and Visitors Bureau (dba Discover Kodiak) continues to develop and maintain tourism marketing programs that benefit the Kodiak Island Borough and its businesses. On behalf of the Discover Kodiak Board of Directors and members, we respectfully request S18,000 in additional funding for our FY 2014 budget, which will be used to market Kodiak Island on an international level. Additional funds would allow us to boost and target an international audience without sacrificing our domestic consumers. All directors agreed that at our current funding level, we can do little more than stay the current course; we cannot increase our international marketing efforts. International tourist arrivals to the United States grew by 4.3% in the first four months of 2013. International tourists are spending more than 1 billion dollars in the United States annually according to the World Tourism Organization's World Tourism Barometer. It would be a mistake to not promote Kodiak to international travelers and media around the World. We currently have visitor inquiries spanning the globe from Canada, Europe, the UK, and more! Just as promised, this past year, Discover Kodiak attended two new travel trade shows that reached out globally. Both the ITB Berlin Show and The GoWest Summit brought Kodiak into contact with tour operators, independent travelers, and international media in the UK, Germany, the Czech Republic, France, and more. While both shows were a hit, we continue to explore the best vehicle for stronger international visibility. We also attended the Alaska Media Road Show which continues to bring Kodiak to the attention of the world. We have consistently good results from this show and will be attending again this upcoming October. Our partnership with the Alaska Travel Industry Association allowed us to place brochures in Japan and Germany this past year, but brochure placement cannot take the place of in-person engagement and networking. With the $18,000 in additional funding for international marketing, Discover Kodiak plans to partner with the Alaska Tourism Industry Association (ATIA) on both the ITB Berlin Travel Show and the International Pow Wow Show. While the ITB Berlin Show will primarily focus on independent consumers and international media in a region that is popular for us, International Pow Wow will provide scheduled appointments with travel agents and business travel planners around the globe to promote both convention development and international exposure for Kodiak. Discover Kodiak also has hopes of attending the Mid-Atlantic Tradeshow in Reykjavik, Iceland which offers the ideal setting for travel industry professionals from around the globe to meet, work together and exchange ideas. This show will target areas that have shown high interest to Kodiak in recent months such as Canada and the Scandinavian countries. Discover Kodiak 100 Marine Way, Suite 200 • Kodiak,AK 99615 (P) 907-486-4782 • (F) 907-486-6545 • visit @kodiak.org • www.kodiak.org Expected International Marketing Expenses: Air Fare $4600 Registration $6750 Per Diem/Expenses $1360 Shipping of Collateral Materials $2300 _ Lodging $2990 Expected International Marketing Outcome: With ITB Berlin, Discover Kodiak hopes to bolster independent consumer travel to Kodiak and to develop new markets of travelers who will spend more money, and stay longer. With increased international media exposure, Discover Kodiak hopes to save on paper advertising dollars by increased public relations awareness. With the International Pow Wow show, the main highlight is increasing convention development and business travel to Kodiak, this escalates Kodiak's bed tax dollars and promotes economic development. The Mid-Atlantic Tradeshow in Iceland will increase engagement with a consumer base that has shown previous interest, and allows for us to meet with international travel industry professionals to work together and exchange ideas. Discover Kodiak has also developed a specialized brochure for international inquiries that better explains transportation to the United States and Alaska, but this brochure will not do enough to increase international awareness of Kodiak. No organization can grow and expand its services without additional funding from years before. We work very hard to keep our costs down to remain in a healthy financial position, but continue to rely upon local government to achieve our marketing and economic development goals as mandated by our contract with the Kodiak Island Borough. Thank you for your continued support and consideration. We hope you recognize the importance of our marketing efforts and the results they are having in the community. We know you realize there are increasing prices associated with travel and advertising and hope you understand how critical it is that we receive additional funding to continue marketing Kodiak with an increased international presence and contributing to the economic development of the Kodiak Island Borough. S'ncerely, CAP Chastity Starrett Executive Director -<1, d KODIAK ISLAND BOROUGH 7: tra il», t ;4 t AGENDA STATEMENT REGULAR MEETING OF: JANUARY 2, 2014 ITEM NO.: 13.B.1 TITLE: Resolution No. FY2014-21 Accepting the Recommendation of the Planning and Zoning Commission by Approving the Disposal of a Portion of Block 16, Port Lions Subdivision First Addition, Comprising Approximately 1.51 Acres of Borough Land, for Less Than Fair Market Value (P&Z Case 14-009, Native Village of Port Lions). ORIGINATOR: CDD Staff FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes Z No Account Number: Amount Budgeted: ATTACHMENTS: Draft Assembly Resolution; P&Z Resolution; P&Z Decision Letter; P&Z Minutes; P&Z Case Packet APPROVAL FOR AGENDA: 34 f SUMMARY STATEMENT: The applicant in P & Z Case No. 14-009 has applied for a disposal of Borough lands, for less than market value, for the purpose of consolidating ownership of the building and the underlying real estate. The applicant wishes to make improvements to the building facility, but is hesitant to commit financial resources to the project without ownership of the underlying real estate. There is no adopted plan guidance indicating a need for the lands reviewed in this case to be retained as a portion of the Port Lions School Reserve. The Kodiak Island Borough School District has not identified a need for the lands reviewed in this case to be retained as a portion of the Port Lions School Reserve. The Commission held a public hearing on this request and found the request is consistent with the goals and objectives of the 2008, Kodiak Island Borough Comprehensive Plan Update. Staff recommends that the Assembly uphold the recommendation of the Commission and adopt this motion. RECOMMENDED MOTION: Move to adopt Resolution No. FY2014-21. Kodiak Island Borough Page 1 of 1 1 Introduced by: Borough Manager 2 SUBSTITUTED COPY Requested by: Planning and Zoning Commission Drafted by: Community Development Staff 3 Introduced on: 1(02/2014 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2014-21 8 9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 10 ACCEPTING THE RECOMMENDATION OF THE PLANNING AND 11 ZONING COMMISSION BY APPROVING THE DISPOSAL OF A 12 PORTION OF BLOCK 16, PORT LIONS SUBDIVISION FIRST 13 ADDITION, COMPRISING APPROXIMATELY 1.51 ACRES OF 14 BOROUGH LAND, FOR LESS THAN FAIR MARKET VALUE (P&Z 15 CASE 14-009, NATIVE VILLAGE OF PORT LIONS) 16 17 WHEREAS, Kodiak Island Borough Code (KIBC) 18.20.030 requires each proposed 18 disposal of Borough land to be reviewed by the Planning and Zoning Commission before 19 submission to the Assembly; and 20 21 WHEREAS, the Planning and Zoning Commission is required under KIBC 18.20.030 to 22 make a recommendation on the disposal(s) by resolution before it is forwarded to the 23 Borough Assembly; and 24 25 WHEREAS, the principal purpose of the Commission review is to determine if the land 26 identified for disposal is surplus to the Borough's need; and 27 28 WHEREAS, the Planning and Zoning Commission has found that the parcel identified 29 below for disposal is surplus to the public's need based on its review; and 30 31 WHEREAS, the Planning and Zoning Commission held a public hearing on November 32 20 2013 and is recommending the disposal of the parcel listed below; 33 34 NOW, THEREFORE BE IT RESOLVED, BY THE ASSEMBLY OF THE KODIAK ISLAND 35 BOROUGH THAT: 36 37 Section 1: The Kodiak Island Borough Planning and Zoning Commission, in 38 accordance with Title 18 of the Kodiak Island Borough Code, recommends 39 disposal of the borough's interest in the parcel of land described as: 40 41 A 1.51 acre, more or less, portion of Block 16 Port Lions Subdivision 151 42 Addition, the general boundaries of which are described in the attached plat 43 labeled "Proposed Subdivision of School Reserve". 44 45 Section 2: In accordance with Title 18 of the Kodiak Island Borough Code, The Kodiak 46 Island Borough Planning and Zoning Commission has determined that the Kodiak Island Borough, Alaska Resolution No. FY2014-21 Page 1 of 2 47 aforementioned property is surplus to the public's need after a public 48 hearing on November 20, 2013. 49 50 Section 3: The aforementioned parcel should be offered for less than fair market value 51 to the applicant in Planning and Zoning Commission Case No. 14-009, 52 Native Village of Port Lions. 53 54 Section 4: This action is conditional upon the completion, approval, and 55 recordation of a plat that separately describes the parcel of interest 56 from the remainder of the Port Lions School Reserve. 57 58 Section 5: The deed shall contain a reversionary clause stating: "Should the 59 property cease to be used tor the purpose of providing services to the 60 public by the Native Village of Port Lions the property will revert back 61 to the Kodiak Island Borough." 62 63 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 64 THIS DAY OF 2014 65 66 KODIAK ISLAND BOROUGH 67 68 69 70 ATTEST: Jerrol Friend, Borough Mayor 71 72 73 74 Nova M. Javier, MMC, Borough Clerk 75 Kodiak Island Borough, Alaska Resolution No. FY2014-21 Page 2 of 2 1 Introduced by: Borough Manager 2 Requested by: Planning and Zoning Commission Drafted by: Community Development Staff 3 Introduced on: 1/02/2014 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY 2014-21 8 9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 10 ACCEPTING THE RECOMMENDATION OF THE PLANNING AND 11 ZONING COMMISSION BY APPROVING THE DISPOSAL OF A 12 PORTION OF BLOCK 16, PORT LIONS SUBDIVISION FIRST 13 ADDITION, COMPRISING APPROXIMATELY 1.51 ACRES OF 14 BOROUGH LAND, FOR LESS THAN FAIR MARKET VALUE (P&Z 15 CASE 14-009, NATIVE VILLAGE OF PORT LIONS) 16 17 WHEREAS, Kodiak Island Borough Code (KIBC) 18.20.030 requires each proposed 18 disposal of Borough land to be reviewed by the Planning and Zoning Commission before 19 submission to the Assembly; and 20 21 WHEREAS, the Planning and Zoning Commission is required under KIBC 18.20.030 to 22 make a recommendation on the disposal(s) by resolution before it is forwarded to the 23 Borough Assembly; and 24 25 WHEREAS, the principal purpose of the Commission review is to determine if the land 26 identified for disposal is surplus to the Borough's need; and 27 28 WHEREAS, the Planning and Zoning Commission has found that the parcel identified 29 below for disposal is surplus to the public's need based on its review; and 30 31 WHEREAS, the Planning and Zoning Commission held a public hearing on November 32 20 2013 and is recommending the disposal of the parcel listed below; 33 34 NOW, THEREFORE BE IT RESOLVED, BY THE ASSEMBLY OF THE KODIAK ISLAND 35 BOROUGH THAT: 36 37 Section 1: The Kodiak Island Borough Planning and Zoning Commission, in 38 accordance with Title 18 of the Kodiak Island Borough Code, recommends 39 disposal of the borough's interest in the parcel of land described as: 40 41 A 1.51 acre, more or less, portion of Block 16 Port Lions Subdivision 1s` 42 Addition, the general boundaries of which are described in the attached plat 43 labeled "Proposed Subdivision of School Reserve". 44 45 Section 2: In accordance with Title 18 of the Kodiak Island Borough Code, The Kodiak 46 Island Borough Planning and Zoning Commission has determined that the Kodiak Island Borough, Alaska Resolution No. FY2014-21 Page 1 of 2 47 aforementioned property is surplus to the public's need after a public 48 hearing on November 20, 2013. 49 50 Section 3: The aforementioned parcel should be offered for less than fair market value 51 to the applicant in Planning and Zoning Commission Case No. 14-009, 52 Native Village of Port Lions. 53 54 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 55 THIS DAY OF_ 2014 56 57 KODIAK ISLAND BOROUGH 58 59 60 61 ATTEST: Jerrol Friend, Borough Mayor 62 63 64 65 Nova M. Javier, MMC, Borough Clerk 66 Kodiak Island Borough, Alaska Resolution No. FY2014-21 Page 2 of 2 P&ZIATEIM PU BLI0:1711331 Image Overlay '4°tDIlH . - - 111-009 - 'I ;°.°:° Applicant:( Village of Port Lions ii°'°I°e°) ' disposaliIlTh • x s , = t f !rays x ^, - f•4 ,` .r .L .\• 7 It ': rte. . X r . ,}1 \''''- -fur ag ft,• 't1,I to ° H 1¢f4f 1�', •. .- .L { `3"t. '{ t.'C _-. • t a' 1111 t yH t Yyy 1 -+Y Yhr s-P s r �i to 9!, 'Yi 0 �✓ •p �,. .+ . ,. .,:1 t '- 05 T v' i I.fsYf e:5 :-..L...1 {- At ." 1 Y1 ti'?041 "` .. 1%,.,.g.. :i1 i 1 {. ; r~ f•f :ti ;� Q.- t'�r4�S Sy,,..- f a t 4.-.-- / 4 i�-. �� s J�= r ^ ',`v�cr - .Ss �, a n �. S � � - i� c ...kJ.' I.• ,.' ;6 i Disposal Req t - j 4 .. a a �� , -: ± te 1.: z rIe- .ti, 1 •A' f �`‘ h• 1 ,4,,T__•:.; tr -pjY F .,, �j, - t om` +`. a t � �I•��.•' a a } _,t}; Y- �' t ,•< - "CIS ! '.: - f i 14 '' �' T.'.. io -� i t t.1 3•,-' t'� t't2 40 ♦ kU A b / ,vZ ' ` �n , C: !} .ti a j_ .'''1 t i 1 1s f1 ➢ a }r :y U' —s ..j y . J! v i i �a yty p 1 Y'L ., ..,:, .:1,:-. .,...,.:.....} ` 'r4O91 : i' 4,-4- i _ > J C. L fly pi** ' i I '"; t , { r t(''''t 4 . w. I ."-e4r � - Public Hearing Image Map N _X: as W; �2 h r, 77 0 90 180 360 540 720 Feet S • I Kodiak Island Borough GIS Community Development Department Access Roads This map Is provided for mformatscnal purposes http:I/www.kodiakak.uslgis (907)486-9337 only and is not intended for any legal representations. .. Unconstructed Right of Ways CASEL P& 899.(9.9 PUBLI TETI DETAIL • 4� • • SCHOOL RESERVE nom ' e OVERT; YNL t'-ILO , • ;e" DETAIL 1 • . REMAINING 01 07 11.45 Acres S / APPROXIMATE STE TOW°R-NSW USE UVOS Q'STMLT 33. LOCATION OF SCHOOL SLNOLL APPROXIMATE LOCATION OF NATIVE f. VILLAGE OF PORT 10NS OFFICES PROPOSED SUBDIVISION OF PROPOSED SCHOOL RESERVE 1.51 Acres • by# iota R•I ' 33 . 55 6 a 0 7 ' I B • 0 7 � ' •°� 3I ^ Rr'a 0 ft"r O3-I•3 65433 brO 06 S S,. X19 30 I lap Derepkr, x7'.•33•c 4 J MS KO MI 4Pt CASE9'99.?'h KODIAK ISLAND BOROUGH PLANNING & ZONING COMMISSION MINUTES November 20, 2013 6:30 p.m.in the Assembly Chambers CALL TO ORDER CHAIR TORRES called to order the November 20, 2013 regular meeting of the Planning and Zoning Commission at 6:32 p.m. PLEDGE OF ALLEGIANCE CHAIR TORRES led the pledge of allegiance ROLL CALL Requested to be excused was Scott Arndt. Commissioners present were Alan Torres, Alan Schmitt, Kathy Drabek,Jennifer Richcreek, and Maria Painter. Excused was Scott Arndt A quorum was established. PUBLIC HEARINGS A) Case 14-009. Request a Land Disposal Review, pursuant to KIBC 18.20.030, to consider disposal of a 1.51 acre portion of the City of Port Lions School Reserve, portion of Block 16, Port Lions Subdivision, 1st Addition (KIBC 18.20.100 B, disposal for less than fair market value). The applicant is the Native Village of Port Lions. The location is 2008 Airport Road, Port Lions, and the zoning is PL-Public Use Lands. Director Pederson reported in the updated packet you have a new zoning map that eliminated the red line that gave the impression about where the extent of the Public Use Lands are, and then next page was labeled to show the portion where the school reserve is and approximate disposal request area. You also have a revised resolution that has Section 6, a new clause regarding the deed that Bob Scholze, Borough Resource Officer drafted. Bob Scholze, Borough Resource Officer stated that Section 5 was also additional recommended condition of approval that's fairly standard. In response to COMMISSIONER PAINTER'S question of does this disposal include the sub- surface estate, the lands below the surface? Director Pederson replied he believes it would, it would be conveying the land, he doesn't know if we can convey it in fee simple subject to any easements that may be there. He doesn't know if we do it by statutory deed and referred to Scholze. In response to COMMISSIONER PAINTER'S statement of the Bureau of Land Management initially separated them; they did a surface and then a sub-surface by two different documents and she requested clarification on whether the borough is doing both. Scholze replied yes, that's his understanding but he hasn't looked at that aspect of it. Usually separation like that is a native corporation lands but this would include both. 11/20/2013 Page 1 of P&Z Minutes In response to COMMISSIONER DRABEK'S question of being disposed of at less than market value, what is market value and what is less than market value, and requested the numbers? Director Pederson said he doesn't have numbers; there hasn't been an appraisal done to determine what the fair market value would be because the land is tax exempt as it is now. Fair market value is the amount the willing seller or buyer would pay in a neutral transaction and if there's a disposal for other than this then there's an appraisal done and they determine what that value is. Pederson gave background on the Majdic land disposal. COMMISSIONER DRABEK stated that was at fair market value, Pederson stated that's correct because it was to a private party and Title 18 provides that disposals to non-profits and other type groups that are doing a public purpose can be at less than fair market value which means in this case at no cost other than the cost of the application, survey, rezone and the cost associated with the transaction. COMMISSIONER SCHMITT MOVED to adopt Planning and Zoning Commission Resolution No. FY2014-04 recommending a disposal of a 1.51 acre portion of the City of Port Lions School Reserve, portion of Block 16, Port Lions Subdivision, 1st Addition, for less than fair market value, subject to two Conditions of Approval, and to adopt those Findings of Fact as presented in the staff report dated November 8, 2013, as Findings of Fact for Case No. 14-009. Close regular meeting& open public hearing. Public testimony was given by: Bob Scholze, Borough Resource Management Officer, stated in addition to the two conditions of approval which were incorporated into the new resolution he wanted to point out he had a conversation and sought clarification from the Native Village or Port Lions regarding a couple of their uses that they described and that was contained in Scholze' staff report dated November 18th and attached was the letter of explanation from the Tribal Administrator of the native village. We wanted to make sure the uses were public uses, they appear to be which they reiterated they have a determination from the Internal Revenue Service Department of Treasury; they are a tribe under Section 7871. They are recognized similarly to State Government and to serve the public so the uses associated do serve the public then you can qualify for less than fair market value, and in this case there was no appraisal and didn't need one but the land is zoned Public Use. The value of the land would be minimal compared to Business zoning. Close public hearing& open regular meeting: Discussion of the patent from the State of Alaska received at the work session but not in the packet; it was a memorandum from the State of Alaska in April 2006 that talked about the parcel but the 2^d page of the patent that talks about when the State of Alaska gets titled directly from the Federal Government and then conveys it out. Basically, the State holds onto whatever is under the surface that may have value. No one last week disputed that Native Village of Port Lions is serving a public need but in the packet on page 5 of 12 of their application there was a litany of things they are doing there now that actually serve the public. The commission's concern is no one knows what the future may bring and what may happen to the Native Village of Port Lions as an entity and to make sure the public continues to be served and if not the land needs to come back to the borough and potentially be conveyed to another entity that would serve the public or the borough itself. COMMISSIONER PAINTER MOVED TO AMEND the pending motion by striking out "for other non-profit corporation or entity approved by the Borough" in the Conditions of Approval #2 11/20/2013 Page 2 of 4 P&Z Minutes so the deed shall contain the following clause "should the property cease to be used for the purpose of providing services to the public by the Native Village of Port Lions the property will revert back to the Kodiak Island Borough." During discussion COMMISSIONER PAINTER and COMMISSIONER RICHCREEK both felt it would protect the public interest and keeps a clean administrative record for the future. COMMISSIONER SCHMITT was not in favor of the amendment due to the way the amendment would function that the borough would have to go through the whole process again and potentially lengthy lapse of time when whatever entity would be running it which may be serving the public wouldn't have title to the property. We shouldn't have to force people to go through the process of having the borough get the title to the land back and having to do another conveyance and adding complexity when it's not required. In response to COMMISSIONER DRABEK wanting to know if it was the Native Village of Port Lions or is it the City of Port Lions, it's referred to both ways, which is it? Director Pederson stated the Native Village of Port Lions was the applicant and that's how they expressed that they are the entity that is a Federal recognized tribe that's providing these services. In response to CHAIR TORRES's question of if this goes to the Native Village of Port Lions and for one reason or another if that clause wasn't there and it went to the corporation that Koniag oversees, traditionally Koniag holds all mineral rights to their lands,would that default to their normal holding of all mineral rights to this land? COMMISSIONER SCHMITT stated Koniag and it would be Afognak are the respective regional and village corporations involved here. This is the tribal council, the tribal entity that's not directly involved with either Koniag or Afognak. COMMISSIONER RICHCREEK stated when it comes to the amendment no one wants to make things more difficult however; when it comes to land records and the experience of going through land records in Alaska, especially in Kodiak, it's not clear and there are messy records, handshake deals and things like that. Having something this formal where there is an extra level of work that goes she feels it's worth it to keep the record clean. The previous condition said that it could go to another non-profit approved by the borough so there would still be an administrative process but by striking that language it makes that administrative process clean through the deed record and for the sake of a future clean record of administrative record. It's worth the effort even if the Native Village of Port Lions were to change their name and change their entity that would be quite a process and changing one aspect would be minor in the scope of the realm of change. COMMISSIONER PAINTER said with this condition without the strike in the motion she made would this be on the deed that we give them so there's some follow up or is this something they would just let you know and then administration would make that decision if indeed, Pederson said this clause has to be in the deed. COMMISSIONER PAINTER asked when you say administration would make the decision, can you clarify who administration is, Pederson replied that would be the Borough Lands Manager. COMMISSIONER SCHMITT acquired and passed around a copy of the KMXT Quit Claim Deed for the commission to see the last paragraph before the signature. Conditions of Approval 11/20/2013 Page 3 of 4 P&Z Minutes 1] The portion of the Port Lions School Reserve to be disposed of(approximately 1.51 acres) must be created by plat prior to disposal by the Borough. 2] The deed shall contain the following clause: "Should the property cease to be used for the purpose of providing services to the public by the Native Village of Port Lions the property will revert back to the Kodiak Island Borough." FINDINGS OF FACT 1. The commission has reviewed the qualifications of the applicant and has determined that the applicant is eligible under section 18.20.100.B of the Kodiak Island Borough Code to request a disposal of borough lands for less than fair market value. 2. The commission has reviewed the stated mission of the Native Village of Port Lions and the community outreach programs administered by NVPL in furtherance of that mission, and has determined that NVPL is engaged in worthwhile social, cultural, and environmental activities that enhance the public's well-being. 3. The requested disposal for less than market value is surplus to the borough's current and future public need. ROLL CALL VOTE ON MOTION TO AMEND CARRIED 4-1. The ayes were COMMISSIONERS TORRES, DRABEK, RICHCREEK, and PAINTER. The no was COMMISSIONER SCHMITT. ROLL CALL VOTE ON MAIN MOTION AS AMENDED CARRIED 5-0, 11/20/2013 Page 4 of 4 P&Z Minutes • Kodiak Island Borough E a a j jiarit, Community Development Department , F / /'' 710 Mill Bay Road %, Kodiak, Alaska 99615 Phone (907) 486-9363 Fax (907) 486-9396 www.kodiakak.us November 22, 2013 Native Village of Port Lions PO Box 69 Port Lions,AK 99550 Re: Case 14-009. Request a Land Disposal Review, pursuant to KIBC 18.20.030, to consider disposal of a 1.51 acre portion of the City of Port Lions School Reserve, portion of Block 16, Port Lions Subdivision, 1st Addition (KIBC 18.20.100 13, disposal for less than fair market value). Dear Ms. Boskofsky: The Kodiak Island Borough Planning & Zoning Commission at their November 20, 2013 regular meeting determined the property is surplus to the borough's needs and granted approval by resolution with a recommendation to the Assembly. The following Findings of Fact were adopted in support of their decision: 1. The commission has reviewed the qualifications of the applicant and has determined that the applicant is eligible under section 18.20,100.B of the Kodiak Island Borough Code to request a disposal of borough lands for less than fair market value. 2, The commission has reviewed the stated mission of the Native Village of Port Lions and the community outreach programs administered by NVPL in furtherance of that mission, and has determined that NVPL is engaged in worthwhile social, cultural, and environmental activities that enhance the public's well-being. 3. The requested disposal for less than market value is surplus to the borough's current and future public need. The commission's resolution, recommendation, and other packet materials will be forwarded to the Assembly. Please contact the Clerk's Office at 486-9310 for information on when this item will be scheduled to be heard by the Assembly. Sincerely, Robert H. Pederson, AICP Director, Community Development Dept. CC: Nova Javier, Borough Clerk eogo KODIAK ISLAND BOROUGH et. COMMUNITY DEVELOPMENT DEPARTMENT P & Z November 20, 2013 'ect. PUBLIC HEARING ITEM: 7 A • ALASKA • STAFF MEMORANDUM Kodiak Island Borough Planning and Zoning Commission SUMMARY STATEMENT ITEM TITLE: Case 14-009. A Land Disposal review, pursuant to KIBC 18.20.030, to consider disposal of a 1.51 acre portion of the City of Port Lions School Reserve, portion of Block 16, Port Lions Subdivision, 1st Addition (KIBC 18.20.100 B, disposal for less than fair market value). RECOMMENDED ACTION: Staff recommends that the Commission find this request meets all the conditions necessary, as reflected in the Findings of Fact, for a disposal of public lands pursuant to Kodiak Island Borough Code 18.20.100 B, disposal for less than fair market value. APPROPRIATE MOTION: Should the Commission agree with the staff recommendation, the appropriate motion is: Move to adopt Planning and Zoning Commission Resolution No. FY2014-04 recommending a disposal of a 1.51 acre portion of the City of Port Lions School Reserve, portion of Block 16, Port Lions Subdivision, 1st Addition, for less than fair market value, subject to two Conditions of Approval, and to adopt those Findings of Fact as presented in the staff report dated November 8, 2013, as Findings of Fact for Case No. 14-009. CONDITIONS OF APPROVAL 1] The portion of the Port Lions School Reserve to be disposed of (approximately 1.51 acres) must be created by plat prior to disposal by the Borough. 2] The deed shall contain the following clause: "Should the property cease to be used for the purpose of providing services to the public by the Native Village of Port Lions or other non-profit corporation or entity approved by the Borough, the property will revert back to the Kodiak Island Borough". Case No. 14-009 Summary Statement atf d r ;L.4;:'' Kodiak Island Borough , . .- j. *Jr", 4 t,1r OFFICE of the MANAGER l .Gee' 710 Mill 13ay Road•f p ' Kodiak, Alaska 99615 ePhon� � e (907) 486-9304 Fax (907) 486-9374 .-' g I n E-mail:rscholzeGkodiakak.us P To: Planning and Zoning Commission From: Bob Scholze, Resource Management Office Date: Nov. 18, 2013 Re: Case 14-009 (Land Disposal, Port Lions School Reserve) In a letter dated November 18, 2013 (attached), The Native Village of Port Lions (NVOPL) has responded to follow-up questions raised by staff regarding the nature of two of the programs operating out of the administrative offices providing services to the community. The explanation contained in that letter emphasizes the public service aspect of all the programs consistent with determination made by Department of the Treasury that the NVPOL is a federally recognized tribe treated as a governmental entity (see letter in packet dated June 28, 2006). In addition, two conditions of approval are suggested following discussion at the Commission's November 13 packet review work session. Condition of approval #1 is standard and would require that the portion of the Port Lions School Reserve to be disposed of must be created by plat prior to disposal by the Borough. Condition of approval #2 provides language recommending to the Assembly that a reversionary clause be included in the deed restricting use of the disposal property to public services provided by the Native Village of Port Lions consistent with K1BC 18.20.100.B, as listed on page 2 of the Narrative History (July, 2013) that was submitted as part of the application. CONDITIONS OF APPROVAL 1. The portion of the Port Lions School Reserve to be disposed of (approximately 1.51 acres) must be created by plat prior to disposal by the Borough. Case No. 14-14-009 Supplemental Staff Memo Page 1 of 4 2. The deed shall contain the following clause: "Should the property cease to be used for the purpose of providing services to the public by the Native Village of Port Lions, or other non-profit corporation or association approved by the Borough, the property will revert back to the Kodiak Island Borough." It is recommended that the following language be added to Planning and Zoning Commission Resolution No. FY 2014-04: BE IT FURTHER RESOLVED THAT The Assembly action is conditional upon the completion, approval and recordation of a plat that segregates the parcel of interest from the remainder of the Port Lions School Reserve; and That the deed will contain a reversionary clause stating: "Should the property cease to be used for the purpose of providing services to the public by the Native Village of Port Lions, or other non-profit corporation or association approved by the Borough, the property will revert back to the Kodiak Island Borough." Case No. 14-14-009 Supplemental Staff Memo Page 2 of 4 NATIVE VILLAGE OF PORT LIONS P a rL ONs AK 99550 PORT LIONS TRADITIONAL TRIBAL COUNCIL PH: (907)454.2234 FX: (907)454-2434 " 4 • ✓ , November 18, 2013 Mr. Robert Scholze Resource Management Officer Kodiak Island Borough Office of the Manager 710 Mill Bay Road Kodiak, Alaska 99615 °' r Dear Mr. Scholze, 44�f; d This letter is in response to our telephone conversation on Friday November 15, 2013. The Native Village of Port Lions is requesting the land that the building the Tribe is currently occupying be donated to the tribe, which is less than fair market value. The Tribe under Section 7871 of the Internal Revenue Code, Congress determined that federally recognized Indian tribes and their subdivision would be treated like states for certain specified purposes, because tribal governments, like state governments, serve the public within their 6_0°. jurisdictional boundaries, and accordingly should be permitted to devote their limited resources to that end. The Native Village of Port Lions is a federally recognized tribe and is listed in Revenue Procedure 2002-64 as an organization that may be treated as a governmental entity in accordance with Section 7871. As such, the tribe's income would not be subject to federal income tax. In addition, the tribe would also be eligible to receive charitable contributions that are deductible for federal income, estate, and gift tax purposes by the donor. ,a4 I would like to address the question of businesses being operated out of the Tribal Building. 1) Kizhuyak Oil Sales - The Native Village of Port Lions owns and operates Kizhuyak Oil Sales, Inc. (KOS) which opened their doors in 1989. The initial intent of KOS was to provide dividend's to the Native Village of Port which in turn would provide funding for the programs that we provide the entire community. Since the open of business in Case No. 14-14-009 Supplemental Staff Memo Page 3 of 4 Kizhuyak Oil Sales (Continued) 1989 to present KOS has never paid a dividend to the tribe. The tribe considers KOS more of a service to the community than a company that will ever turn enough of a profit to pay a dividend. KOS at one point nearly went bankrupt, but now operates at a breakeven stand point. 2) Equipment Rental Program — Through federal funding the Native Village of Port Lions operates a Transportation Department that works in cooperation with the City of Port Lions on maintaining the local roads. The following is an example of the service we provide the community to ensure their safety: grading, graveling, brush removal, signage, pothole remediation, and snow removal. With federal funding constantly on the decline the Native Village of Port Lions started an Equipment Rental Program. The tribe like the City provides services to community members who need work done on their personal property. All proceeds from the ERP supplement the Tribes Transportation Department's Roads Maintenance Budget. As you may see although the above mentioned businesses are being operated out of the tribal building they are both basically a service to the community rather than a profit making business. I hope this has helped clear up any question's you may have had. If you would like further information please don't hesitate to contact me at the address listed above. Sincerely, NATIVE VILLAGE OF PORT LIONS Arnold D. Kewan,,��Prresident Susan san Boskof�, Trib <A� inistrator Cc: Bud Cassidy, Borough Manager Case No. 14-14-009 Supplemental Staff Memo Page 4 of 4 KODIAK ISLAND BOROUGH PLANNING &ZONING COMMISSION RESOLUTION NO. FY 2014-04 A RESOLUTION OF THE KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION RECOMMENDING THE DISPOSAL OF A 1.51 ACRE PORTION OF BLOCK 16 PORT LIONS SUBDIVISION 15T ADDITION FOR LESS THAN FAIR MARKET VALUE. WHEREAS, Kodiak Island Borough Code (KIBC) 18.20.30 requires each disposal of Borough land to be reviewed by the Planning& Zoning Commission before submission to the Assembly; and, WHEREAS, the Planning & Zoning Commission is required under KIBC 18.20.030 to make a recommendation on the disposal by resolution before the case can be forwarded to the Borough Assembly; and, WHEREAS, the principal purpose of the Commission is to review the recommendation of the Community Development Department that the land described is considered to be surplus to the Borough' need; and, WHEREAS, the Planning & Zoning Commission held a public hearing on November 20, 2013, to consider the land disposal request. NOW,THEREFORE, BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH PLANNING&ZONING COMMISION THAT: Section 1: The Kodiak Island Borough Planning & Zoning Commission has reviewed the qualifications of the applicant in Case No. 14-009 and finds the applicant eligible to request a land disposal for less than fair market value. Section 2: The Kodiak Island Borough Planning & Zoning Commission has reviewed the mission statement and the activities of the applicant and has determined that the applicant is engaged in services which promote the general welfare of the public. Section 3: The Kodiak Island Borough Planning & Zoning Commission has determined that a disposal for less than market value will support a public service beneficial to the borough. Section 4: The Kodiak Island Borough Planning & Zoning Commission recommends to the Assembly, in accordance with Title 18 of the Kodiak Island Borough Code, that the disposal of a 1.51 acre tract of land, as described more fully in the staff report dated November 20, 2013, is surplus to the borough's public need. Case No. 14-009 P&Z Resolution FY 2014-004 Page 1 of 2 BE IT FURTHER RESOLVED THAT: Section 5: The Assembly action is conditional upon the completion, approval and recordation of a plat that separately describes the parcel of interest from the remainder of the Port Lions School Reserve. Section 6: The deed shall contain a reversionary clause stating: "Should the property cease to be used for the purpose of providing services to the public by the Native Village of Port Lions the property will revert back to the Kodiak Island Borough." ADOPTED BY THE KODIAK ISLAND BOROUGH PLANNING &ZONING COMMISSION THIS 20 DAY OF NOVEMBER, 2013 PLANNING &ZONING COMMISSION Alan Torres, Chair ATTEST Sheila Smith, Secretary Case No. 14-009 P&Z Resolution FY 2014-004 Page 2 of 2 KODIAK ISLAND BOROUGH ._:-° M14 AGENDA STATEMENT REGULAR MEETING OF: JANUARY 2, 2014 ITEM NO.: 13.B.2 TITLE: Resolution No. FY2014-22 Adopting a 2014 Kodiak Island Borough Communities State Legislative Capital Improvement Projects Priority List ORIGINATOR: Grant Writer/Special Project Support FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Resolution No. FY2014-22; APPROVAL FOR AGENDA:itl SUMMARY STATEMENT: As a regional government, the Kodiak Island Borough represents the communities of the Kodiak Island Archipelago. These communities include the City of Kodiak, City of Akhiok, City of Larsen Bay, City of Old Harbor, City of Ouzinkie, City of Port Lions and the community of Karluk. In these communities there are improvements and infrastructure that include docks, airports, community utilities and facilities. Project needs have been indentified and prioritized by each community and forwarded to the Kodiak Island Borough for inclusion in a 2014 State Legislative Capital Improvement Projects Priority List to be sent to the governor and state legislative delegation RECOMMENDED MOTION: Move to adopt Resolution No. FY2014-22. Kodiak Island Borough Page 1 of 1 1 Introduced by: Borough Manager 2 Requested by: Borough Assembly 3 Drafted by: Special Projects Support Introduced on: 01/02/2014 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY 2014-22 8 9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 10 ADOPTING A 2014 KODIAK ISLAND BOROUGH COMMUNITIES 11 STATE LEGISLATIVE CAPITAL IMPROVEMENT PROJECTS 12 PRIORITY LIST 13 14 WHEREAS, the Kodiak Island Borough is a regional government representing the citizens 15 and communities of the Kodiak Island Archipelago; and 16 17 WHEREAS, these communities have developed a list of improvement and infrastructure 18 needs for their citizens and visitors; and 19 20 WHEREAS, these communities include the home rule city of Kodiak, the second class 21 cities of Akhiok, Larsen Bay, Old Harbor, Ouzinkie, and Port Lions; and the unincorporated 22 community of Karluk; and 23 24 WHEREAS, Community Capital Improvement Project (CIP) needs are identified and 25 prioritized by each of the communities and forwarded to the Kodiak Island Borough for 26 inclusion into an island wide list to be considered by the Alaska Legislature. 27 28 NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 29 BOROUGH THAT the Kodiak Island Borough Communities 2014 State Legislative Capital 30 Improvement Projects Priority Lists are as follows: 31 32 City of Kodiak 33 1. Monashka Pumphouse Replacement $2,500,000 34 2. E911 Replacement Equipment $400,000 35 3. Shelikof Street Bulkhead Parking $1,650,000 36 4. Shelikof Street Pedestrian Improvements $3,800,000 37 Total $8,350,000 38 39 City of Akhiok 40 1. Completion of Sewer Upgrades $1,000,000 41 2. Design & Construction of New Landfill $1,000,000 42 3. New Playground Equipment for School $100,000 43 Total $2,100,000 44 45 City of Larsen Bay 46 1. Deepwater Dock/Moorage and Piping for Fuel Delivery $550,000 47 2. Replacement Aggregate for Roads $400,000 48 3. Upgrade and Deepen Water Reservoir and Dam $1,250,000 Kodiak Island Borough, Alaska Resolution No. FY2014-22 Page 1 of 3 49 4. Replace Machine Shop Building/Garage $650,000 50 5. Upgrade City/Senior/Teen Center Municipal Building $750,000 51 6. Install Streetlights & Replace underground power lines $650,000 52 Total $4,250,000 53 54 City of Old Harbor 55 1. Hydroelectric Power Project $8,000 56 2. Airport Improvements $10,000,000 57 3. Bear Proof Dumpsters/Dumper Repair $20,000 58 4. City Shop $120,000 59 5. Emergency Response skiff with outboard motor and trailer $75,000 60 6. Landfill Building $80,000 61 Total $10,303,000 62 63 City of Ouzinkie 64 1. Water Transmission Line Dame to Water Treatment Plant $1,000,000 65 2. Electrical Infrastructure Upgrade $1,000,000 66 3. Alternative Energy Development Projects $250,000 67 4. Anton Larsen Bay Road Extension $8,000,000 68 5. Electrical Upgrade to Boat Harbor $20,000 69 6. Equipment Upgrades $225,000 70 7. Community Roads Resurfacing $3,600,000 71 8. Ouzinkie Municipal Building $1,400,000 72 9. Heavy Equipment Storage building/Shop $250,000 73 10. Fire Hall Roof Replacement $15,000 74 11. Fire Hall Furnace Replacement $10,000 75 12. Tourism Development $827,500 76 Total $16,597,500 77 78 City of Port Lions 79 1. Small Boat Harbor Stub Breakwater $1,700,000 80 2. Sludge Lagoon $370,000 81 3. City Maintenance Building Replacement $200,000 82 4. Heavy Equipment/Rock Screen Crusher & Conveyor $375,000 83 5. New Subdivision Development $800,000 84 6. Harbor Water Main $1,000,000 85 7. Municipal Building Repair $75,000 86 8. Road Upgrades $1,200,000 87 Total $5,720,000 88 89 Community of Karluk 90 1. Purchase 120 KW Generator $200,000 91 2. Community Water Tank & Distribution System $250,000 92 3. Plan & Design Water Treatment Plant $200,000 93 4. Community Hall/Clinic Renovation $300,000 94 5. Landfill Relocation $400,000 95 6. Education Assistance for Karluk School $20,000 Kodiak Island Borough, Alaska Resolution No. FY2014-22 Page 2 of 3 96 Total $1,370,000 97 98 BE IT FURTHER RESOLVED that the Kodiak Island Borough administration is hereby 99 instructed to advise the Governor and our Legislative Representatives of the State of 100 Alaska of the Kodiak Island Borough Communities 2014 State Legislative Capital 101 Improvements Project Priority List adopted by the Kodiak Island Borough Assembly. 102 103 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 104 THIS DAY OF 2014 105 106 KODIAK ISLAND BOROUGH 107 108 109 110 Jerrol Friend, Borough Mayor 111 112 ATTEST: 113 114 115 116 Nova M. Javier, MMC, Borough Clerk 117 Kodiak Island Borough, Alaska Resolution No. FY2014-22 Page 3 of 3 rep ° KODIAK ISLAND BOROUGH **,04 s ?: AGENDA STATEMENT balk 4 REGULAR MEETING OF: JANUARY 2, 2014 ITEM NO.: 13.C.1 TITLE: Ordinance No. FY2014-01C Amending Ordinance No. FY2014-01 by Amending The Budgets for the Landfill Lateral Expansion Phase III Project Due To Increased Project Cost Estimates. ORIGINATOR: Finance Director FISCAL IMPACT: ® Yes $3,357,452 or ❑ No Funds Available ® Yes ❑ No Account Number: Fund 490-703 Amount Budgeted: 32,000,000 ATTACHMENTS: Ordinance No. FY2014-01C; Memo/info from Karl Short; Bid Tabulation backup _oteAPPROVAL FOR AGENDA: SUMMARY STATEMENT: This budget amendment will increase the Landfill Lateral Expansion Project by $3,357,452. Bids for Landfill Lateral Expansion Phase III Project were opened on Wednesday, December 11, 2013. Based on the bid results the total project cost will increase to $32,000,000. The additional $3,357,452 project costs will be funded with an amendment to the Alaska Clean Water Fund loan per Resolution No. FY2014-20, adopted by the Assembly on November 7, 2013. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2014-01C in first reading to advance to public hearing at the next regular meeting of the Assembly. Kodiak Island Borough Page 1 of 1 Introduced by: Borough Manager Requested by: Borough Manager 1 Drafted by: Finance Director 2 Introduced: 1/02/2014 Public Hearing: 3 Adopted: 4 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2014-01C 7 8 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY 9 AMENDING ORDINANCE NO. FY2014-01 BY AMENDING THE 10 BUDGET FOR THE LANDFILL LATERAL EXPANSION PROJECT I I DUE TO INCREASED PROJECT COST ESTIMATES 12 13 WHEREAS, the Landfill Lateral Expansion Project is estimated to cost an additional 14 $3,357,452; and 15 16 WHEREAS, this ordinance will increase the Landfill Lateral Expansion Project budget to 17 a total cost of $32,000,000; and 18 19 WHEREAS, these increased costs will be funded with an amendment to the existing 20 Alaska Clean Water Fund loan program per Resolution No. FY2014-20, adopted by the 21 Assembly on November 7, 2013. 22 23 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 24 BOROUGH THAT: 25 26 Section 1: This ordinance is not of a general and permanent nature and shall not 27 become a part of the Kodiak Island Borough Code of Ordinances. 28 29 Section 2: Project 07013, Landfill Lateral Expansion, will be increased by $3,357,452. 30 Total project cost will increase to $32,000,000. 31 32 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 33 THIS DAY OF 2014 34 35 36 KODIAK ISLAND BOROUGH 37 38 39 40 Jerrol Friend, Borough Mayor 41 42 ATTEST: 43 44 45 46 Nova M. Javier, MMC, Borough Clerk 47 Kodiak Island Borough, Alaska Ordinance No. FY2014-01C Page 1 of 1 1 Introduced by: Borough Manager 2 Requested by: Acting E/F Director 3 Drafted by: Special Projects Support Introduced on: 11/07/2013 4 Adopted on: 11/07/2013 5 6 7 KODIAK ISLAND BOROUGH 8 RESOLUTION NO. FY2014-20 9 10 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 11 AUTHORIZING THE KODIAK ISLAND BOROUGH TO SUBMIT AN 12 APPLICATION FOR A LOAN FROM THE ALASKA CLEAN WATER FUND 13 FOR THE LANDFILL LATERAL EXPANSION PROJECT, PHASE III 14 15 WHEREAS, the Kodiak Island Borough seeks to obtain financial assistance to construct a 16 wastewater treatment plant as part of the Kodiak Landfill Lateral Expansion project to treat the 17 landfill's leachate; and 18 19 WHEREAS, regulations for the landfill expansion require lined cells and that the leachate be 20 captured and treated to meet certain Alaska Clean Water Act standards; and 21 U WHEREAS, Phase III of the Kodiak Landfill Lateral Expansion project constructs an onsite 23 wastewater treatment plant for treatment of the landfill's leachate; and 24 25 WHEREAS, the current proposed budget for Phase III is $16,820,981 and proposed budget 26 for the entire Kodiak Landfill Lateral Expansion project is $32,000,000; and 27 28 WHEREAS, the State of Alaska, Department of Environmental Conservation (the 29 Department) is able to offer funding through the Alaska Clean Water Fund; and 30 31 WHEREAS, this project has been placed on the Fiscal Year 2014 Alaska Clean Water Fund 32 Non-Point Source Funding Priority List making the project eligible for an Alaska Clean Water 33 Fund loan; and 34 35 WHEREAS, the Kodiak Island Borough wishes to apply for a loan from the Alaska Clean 36 Water Fund in an amount up to $3,400,000 for a term of up to 20 years at an interest rate of 37 1.5%. 38 39 NOW, THEREFORE BE IT RESOLVED, BY THE ASSEMBLY OF THE KODIAK ISLAND 40 BOROUGH that the Kodiak Island Borough is authorized to apply to the Department for a loan 41 from the Alaska Clean Water Fund for the construction of a wastewater treatment plant within 42 the Kodiak Landfill Lateral Expansion project. 43 44 BE IT FURTHER RESOLVED that if the loan is approved by the Department, the Borough 45 Manager is authorized to execute any and all documents that may be required by the 46 Department to reflect the indebtedness, the terms of its repayment, and any security therefore, 47 including but not limited to an agreement for the loan and a promissory note. 48 C' 49 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 50 THIS SEVENTH DAY OF NOVEMBER, 2013 51 52 KODIA- ISLA"; :O"OUCH 53 /54 55 A 56 ATTEST: Jefrol Frie 4wrorough Mayor 57 58 lkyl 59 60 Nova M. Javier, MMC, B ough Clerk Kodiak Island Borough, Alaska Resolution No. FY2014-20 Page 1 of 1 13id Package Details _J ____ Phase III Landfill Lateral Expansion - Waste Water Treatment Plant _�______ j- DashboardProjects Planning tam Processes Documents Calendar Contacts Bidding I (rte Schedule Reports i 4 f- eldfri KKirt. 'e I Bid Package Details • • ORAW�fO1' - mod''` I ; ri i I Bidding Details Bid Scope I Potential Bidders I Invited Bidders Bid Documents Questions/Responses 1 Bid Tabulation : — _- , .—_ _ — • III . I Recent Pages.. Close. Send Message H Message story , �1 Project: KIB Landfill Lateral Expansion Project Number: i 07013 Project Menu Bid Package: KIB Landfill Lateral Expansion Phase III Status'. Open > Details i_ I Leachate Treatment Plant Rebid 1. i fjRj Planning a Bid Tabulation Options 0 . Expo- ! Re-Cn. 1 ▪ Forms � ❑ Show short-listed bidders only GI Display unit cost A Processes : ❑ Display bid average/low/high/spread 12 Display total cost ' • la Documents ❑ Display Additional Information ❑ Display%of base bid total _�- Schedule • ID Highlight low values ID Display 310 of section name . • Gdp Cost 0 Display bidder qualification notes O Display cost per square foot Q = low Value El = Short-Listed Bidder Contacts Eskimos,ASRC SW ki 1 (Companies II Alaska Mechanical,In alutiiq MKB Constructors ® Calendar nc. • KIB Landfill Lateral c. -- - - - - Project: Expansion Brook Mayfield . Mark Jensen • Bidding a - Estimate 'Tamara.Young Jon Albright bmayfield @alutiiq.co mjensen @mkbconstruc Bid Open tamara.young @askw. P 12.11.2013 2:01 PM jon @ami-alaska.com -m tors.com i > Submittals Date: asrc.com 907-349-8502 I Q Webcam Unit Total Unit Unit Unit Unit Description Quantity UoM Total Cost Total Cost Total Cost Total Cost Cost Cost Cost - Cost Cost Cost ❑,Base&d f f$= x '' ' Construction of 001 Leachate 1 0.00 9,327,000.00 9,377,00000 9,487,038.00 10,073,721.00 , Treatment Plant Base Bid Co Bid Amounts > 0.00 I 9,327,000.00' I 9377,000.00 I'. I 9,487,038.001 I 10,073,721.001 1 ❑d,UnitPrice Bid Schedule _ b . 1. yt, NV..Y�r • 'b ry t r.. u i' Relocation and compaction of t I shot rock within 1.1 the Leachate 1 CY 0.00 25.00 25.00 35.00 35.00 50.00. 50.00 75.00 75.00 i Treatment Plant site 1., I Hauling of shot ( 1 I hops://app.e-builder.net/du2/13iddingB1d PeckngeDetaiIs_BidTahulation.asps?PonallD=9hueu20a-Obb0.4dte-'7319-x27213 t8837e&I3idl'ackagelD=Iand75d28-7302-4ced-h9hd-429egelDcard)1 12/12/2013 2 0 1:05 PMI Bid Packaee Details 'rock to the 1 I I i 1.2 Leachate I 1 CV I f 0.001 25.00 25.00 35.00 35.00 50.001 50.00 50.00 50.00 Treatment Plant site I I I 1 I 1 I I I Unit Price Bid Schedule Cost Total 0.00 50.00 70.00 100.00 125.00 • i Bid Summary I . Base Bid Total 0.00 9,327,000.00 9,377,000.00 I F` 9,487,03800. 1 10,073,721.00' Unit Price Bid Schedule Total 0.00 50.00 70.00 100.00 + 125.00 I Bidder Qualification Notes �� None — Delete Local Electric form Is from bid package. • 1 e-Builder Community I About I Help 0 2013 e-Builder,Inc.All Rights Reserved. • hups'.//app.a-builder.neUda2/Bidding/Hidl'acleageDetuils_eidl'ahulation.asp,aWonallD=9humr20a-0660-4dfe-9369-x272131N837cRHid1'ackagelD=land75d28-730?-4ced-h9hd-429c9elUCaldl l l2/12/2013 2'111'.1)5 I'MI "_ KODIAK ISLAND BOROUGH Q° ��s�' AGENDA STATEMENT REGULAR MEETING OF: JANUARY 2, 2014 ITEM NO.: 13.D.1 TITLE: Confirmation of the Assembly Appointments to the Citizens Board of Equalization, Mission Lake "Tidegate" Service Area Board, and Personnel Advisory Board. ORIGINATOR: Clerk's Office Staff FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Applications received for Board of Equalization, Mission Lake "Tidegate" Service Area Board, and Personnel Advisory Board. _41 APPROVAL FOR AGENDA: el SUMMARY STATEMENT: ASSEMBLY APPOINTMENTS APPLICANTS Citizens Board of Equalization (Two Seats) Cheryl McNeil (10/23/13) for Incumbents: Carrie Morton and Cheryl McNeil (alternate seat) alternate seat Mission Lake "Tidegate" Service Area Board (One Seat) Marian Johnson (10/28/13) Incumbent: Marian Johnson Personnel Advisory Board (Two Seats) Lynn Bash (10/28/13) Incumbents: Lynn Bash and Vacant Tom Lacey (11/1/13) RECOMMENDED MOTION: Move to confirm the Assembly appointments to the Citizens Board of Equalization, Mission Lake "Tidegate" Service Area Board, and Personnel Advisory Board for three year terms expiring December 2016 as indicated. Kodiak Island Borough Page 1 of 1 °k - KODIAK ISLAND BOROUGH CIT'1".ZENS' :BOARD OF EQUALIZATION NAME TERM HOME WORK CELL EMAIL PHONE PHONE PHONE Mark Anderson 2015 486-3377 486-7950 mandersonfnbalaska.com 1124 Stellar Way Kodiak, AK 99615 Ed Mahoney 2015 486-1968 539-1234 539-1234 builders(a ptialaska.net 3944 Spruce Cape Road Kodiak, AK 99615 Carrie Morton 2013 486-8877 481-1044 539-1235 mortonc(&residentialmtq.com PO Box 2601 Kodiak, AK 99615 John Parker 2014 486-3084 486-3084 toybox(a)gci.net PO Box 191 Kodiak, AK 99615 Dan Rohrer 2014 486-0977 486-4949 539-5836 drohrer(D)kodiakak.net PO Box 786 Kodiak, AK 99615 Cheryl McNeil (Alternate) 2013 486-8415 486-3100 mcneilmomvahoo.com 2147 Three Sisters Way Kodiak, AK 99615 KIBC 3.20.050 Members. The board of equalization shall be composed of five (5) persons, not assembly members, appointed by the assembly. This board is governed by Kodiak Island Borough Code 3.35.050 STAFF; n ASSESSOiR;BILL ROBERTS 486-9350 broberts(o)kodiakak.us BOROUGH CLERK,NOVA M.JAVIER . .486-9310 niavierekodiakak.us 8r .: i,ASSESSING DEPARTMENT OFFICE OF THE BOROUGH CLERK IS 7710 LLBAY ROAD 710 MILL BAY ROAD H t MI ROOM Y 228 - ROOM 101 mmh KODIAK,;AK99615 ,KGDIAK,AK 99615 Revision Date: 3/8/2013 Revised by JK r KODIAK ISLAND BOROUGH le,'_ ilik$:?-r OFFICE OF THE BOROUGH CLERK �Y?•7r,1r 710 Miff Bay Road, Room 101 t r;s Kodiak, AK 99615 r�ti,1,1 t t �.. Phone: (907)486-9310 Fax (907) 486-9391 ii` njavler @kodlakak.us APPLICATION FOR APPOINTMENT TO BOARDS, COMMITTEES,AND COMMISSIONS Board/Committee/Commission: GGUff'L/. t--,-,..,./b Designated seat or group representation(if applicable) : Please be aware that the information given on your application is made available to the public. Staff will require the use of a mailing address, email address, and contact phone number to provide board and meeting information. Name: UTIG&YL /vl l\C7C_ Daytime Phone: 9'0.7_, Residence Address: d,,,f? .11yeerScrees w1 Evening Phone: Qd7 yip 1� Mailing Address: $ , / Cell Phone: Email Address: mem eri Cm am re, c z'r Fax Number. Length of Residence in Kodiak: ars -Registered to vote in Kodiak? es No Please provide one of the followin : Date of firth 1(7/4710 Last 4 digits of SSN# Employer/Occupation: Z�r/ 1ci ccco q a Organizations you belong to or participate in: Explain your main reason for applying: What background, experience, or expertise will you bring to the board/committee/commission membership? /ST 5:gage Are you available for regular meetings? Yr?"j Pursuant to KIBC 2.100.070(A.6)Other than by expiration of the members term,the assembly shall declare a seat vacant when a member misses three consecutively held regular meetings end Is not excused. Signature of Applicant: Date: (%,3/3 A resume or letter of Interest may be attached, but is t required.This application will be kept on file for one year.Please be aware that there may be an application deadline. Application deadlines, If applicable, are available on the Borough website at www.kodlakak.us or In the Notice of Vacancy announcements advertised In the Kodiak Daily Minor. .:5 4 i" ,' i et"s'c..; .N.', j. '2`1CFUm1.-s`,^irfitq,'c ,r1 kP,:tit?IXe ..:a ti. rA? :? ?el :AI. `f t " ,4 44,t;S'p 4�..s.a X4_4;4 • c �C L�"Altw�..k.f r• , vAl-?esat597.s�.41- TMS�Y.:`' ,� i $s...,AWT 1 .. . -r`.• ant Uttar - ..I- 41.n.+. _yaF.l__ •ilit A001=0 fieedgrn& .6re gh M at).( ) Raster. Date al Appclnbn I ^ . Oath of Office: Tem Expires en: . . APOC POND statement Attached( )On File( ) OCT 2 3 2013 SOROUOti CLERK'S OFFICE A IIII 'El yyt ` ,: KODIAK ISLAND BOROUGH A K ... x itsitt;0 M1?SSFON LAKE "TIDE GATE" SERVICE AREA BOARD NAME TERM HOME WORK CELL EMAIL PHONE PHONE PHONE Al Burch 2015 486-5238 486-3910 alaska(@otialaska.net PO Box 884 Kodiak, AK 99615 Marian Johnson 2013 486-5171 kearn(&gci.net PO Box 945 Kodiak, AK 99615 Vacant 2014 This board is governed by the Kodiak Island Borough Code 4.130 STAFF; ji,Er D RECTOR,WOODY KONING t 486-9343 wkoninq(alkodiakak.us >m � ENGINEERING AND FACILITIES DEPARTMENT If 710MiI L4L BAY ROAD ROOM(e22x 41` KODIAKSAK 99615 Revision Date: 1/3/2013 Revised by JK a KODIAK ISLAND BOROUGH *r1�� OFFICE OF THE BOROUGH CLERK d.,' .. -i 710 Mill Bay Road, Room 101 �,'�''1.• .. t. _ Kodiak, AK 99615 „., :` Phone: (907) 486-9310 Fax: (907) 486-9391 fit` ' njavier @kodiakak.us APPLICATION FOR APPOINTMENT TO SERVICE AREA BOARDS ❑Bay View Road Service Area Board QMission Lake Tidegate Service Area Board ❑Fire Protection Area No, 1 Board ❑Service Area No.1 Board ❑Monashka Bay Road Service Area Board ❑Womens Bay Service Area Board Please be aware that the information given on your application is made available to the public. Staff will require the use of a mailing address, email address, and contact phone number to provide board and meeting information. .. e / Name: -//1lvvUQ.I(./L 4Ld Olt) Daytime Phone: 7° 7- 7 �‘ - i 7 " Residence Address: 1/1y /Mttte vuwrui diet Evening Phone: Mailing Address: P. 4JOX q1-5--. Cell Phone: 6 5-ti . 66`/ 7 Email Address: 41 a"- l.a'" n2'r' Fax Number: 41i-946e, Length of Residence in Service Area: 1/49-13-41e,212/4.1 Registered to vote in Kodiak? ){ Yes No Please provide one of the following: Date of Birth: /O•'by•3/ Last 4 digits of SSW: eon Employer/Occupation: , Organizations you belong to or participate in: / ; - i and ; . .tn., /,,; /VuAii tu,,,L r iCi f• 1 l 4/4,4.ti et-a c6ti Explain your main reason for appl ing: J1 late., 'l1',Ll. LJ pai r-.11� lazier ut.//„, G�'W& U``uia,&, f/i ' � w ,,> 44/./1 if..., „rt., t-� rev ll..„4„.,,,,ria,. What background, experience, or expertise will you bring to the board/committee/commission membership? (LW(' L14L1t 'LW, t ' , / //M.E 14,4c' ilk, se ' I. /U/ , ( ' 6, .., a /.. .', la e GUGuu4, U 1r40, ;r ttarzed-Lo,eitA f& X - i Are you available for regular meetings? tS Pursuant to KIBC 4.15.040(A.7)Other than by expiration of the members term, the assembly shall declare a seat v nt when a member of the board misses three consecutively held regular meetings and Is not excused. lle4e&' oto al /1 •Z6 •Z.n/2 Signature of Applicant: Date: A resume or letter of Interest may be attached, but is n required.This application will be kep on file for one year.Your application will be provided to the appropriate service area board for its recommendation to the Assembly for aapppooi�l� C I /E D ' j—^„- '- STAFF USEIONLY 1„ a L ! � , . X - ou ,. _. �- -Biel __v : _ __ .W Tif:- Registered,voter ofiheBorough.'Yes`(�No.(') Date of AppWnhnenq __ _ _�..� DateieCe6�ad:(date stamp 6ebw); Resident of,the SeMcee'Area ,Yes(Apo( ) + Appdntmerit Letter. OCT; ;2'8''2013 Date`Provid'ed to SA'Board/Staff:. Roster.___ i.. _ _ i Term Expires'On:i „ __. . Oath of.Ofika: _.. .. _ i 'BOROUGH CLERK'S OFFICE I t . _. . ...c. _ _ .. —KODIAK AlAgKA - KODIAK ISLAND BOROUGH . ,PFE1RSONNEL ADVISORY BOARD NAME TERM HOME WORK CELL EMAIL PHONE PHONE PHONE Veralynn "Lynn" Bash 2013 486-6807 486-6807 907-830- lynnbash@rocketmail.com 3117 Monashka Bay Road 4780' 'Kodiak, AK 99615 Lindsey Howell 2014 419-450- 486-9880 419-450- Ihowell425( vahoo.com 322 W. Rezanof, Apt B 6664 6664 Kodiak, AK 99615 Curt Law 2015 486-4636 486-4700 curt©kadiak.org Po Box 42 Kodiak, AK 99615 Vacant 2013 Brenda Zawacki 2014 487-4986 486-9558 539-7557 brenda.zawacki(&.providence.orq PO Box 8662 Kodiak, AK 99615 This board is governed by Kodiak Island Borough Code 2.15 STAFF; OFFICER/EXECUTIVE ASSISTANT, LAURI WHIDDON 486-9301 Iwhiddon(Okodiakak.us OFFICE#OF?THE,BOROUGH MANAGER T iia iL B .710 MIOU:13AV ROAD ROOM e125,.; KODIAKAKK99615 Revision Date: 10/8/2013 Revised by AM a; " 0 KODIAK ISLAND BOROUGH 706ep ff'4' OFFICE OF THE BOROUGH CLERK , a w :, may 710 Mill Bay Road, Room 101 ow rA ,. _ Kodiak, AK 99615 •= t'„ ,¢ , .s Phone: (907) 486-9310 Fax: (907)486-9391 74,:c• njavier @kodiakak.us APPLICATION FOR APPOINTMENT TO BOARDS, COMMITTEES, AND COMMISSIONS Board/Committee/Commission: PERSQn✓.t�t AD✓ISORy LvtFR A Designated seat or group representation (if applicable) : / Please be aware that the information given on your application is made available to the public. Staff will require the use of a mailing address, email address, and contact phone number to provide board and meeting information. Name: 1 o&* 2,954/ Daytime Phone: f047) V14—ata'07 Residence Addrees4: 31/7 .O2on siikn Rai RA Evening Phone: Mailing Address: — SRR7e — / Cell Phone: Email Address: J,,,n/Afixiero�ke fmri1, en Fax Number: Length of Residence in Kodiak:(, /7'R$ Registered to vote in Kodiak? Ye 'No Please provide one of the following: Date of Birth ,9-11-y( Last 4 digits of SSN# Employer/Occupation: XE r-..XRc_o PosrmAS TER ` /r- 1 Organizations you belong to or participate in: ,jnpf?jc,9w 20(,ay�jt/ RU,(-- V-Fi -4-RP -- Gcop “5-an CAR //. /� Explain your main reason for applying: ,n/Yi y AAvv)' &romu nti-ry What background, experience, or expertise will you bring to the board/committee/commission membership? A PGA-srmasr6p hR✓E WeRW&P wiry, - 4&'i . MVO 'na-mt=-RODS —i• • . • O• 3_ . E R a i GS ' a a - a O- Are you available r reg ar m stings? FMS Pursuant o KIBC 2.100.070(A.6)Other than by expiration of the members term,the assembly shall declare a seat vacs when a member misses three consecutively held regular meetings and is not excused. SEE /Vat Signature of Applicant:. . tta�� . Date: !g x-43 A resume or letter of Interest may ched, but is not required.This application will be kept on file for one year. Please be aware that there may be an application deadline. Application deadlines, if applicable, are available on the Borough website at www.kodlakak.us or In the Notice of Vacancy announcements advertised in the Kodiak Daily • )r 7 , - .. -44., r'STAFFIUSE(ONLYA`-) .-.4 I LJ-121- r• '_'Ti 0 ti glareci,voteroftheoroU h: YegrAciCdT5 'App oinbn i Letter .._ - _ _ dal r Witiar(datesf m ei w) "j :'j'-- Applicant's Rislde ice.eeorough y city( ) ; Foster: - 1 I j lit 8,Z ,100 ' ,i Date of Appolntmenc-. •" Oath of Office:- - • - R; Tenn Expires on ._.___- _. _ . --- APOC POFD Statement Attached( )0n File(')' >p ``pry_,.!!_� - <.? ' g 44 Kodiak Island Borough 'f';�}-sc4 s} ,� ti,r/% ,fir. Office of the Borough Clerk y x t -' > ' 0 710 Mill Bay Road ' t =�. Kodiak, Alaska 99615 Viz:.„ ri.. k ='- ri �- Phone (907) 486-9310 Fax (907) 486-9391 1 yy E-mail: clerks @kodiakak.us October 14, 2013 Ms. Lynn Bash 3117 Monashka Bay Road Kodiak, AK 99615 Dear Lynn, Your term on the Personnel Advisory Board will expire December 31, 2013. We appreciate your time and service to the community. If you are interested in applying for another term, please complete the enclosed application. The deadline for submitting the application to the Borough Clerk's Office is Friday, November 15, 2013 at 5 p.m. Sincerely, OFFICE OF THE BOROUGH CLERK adr ova M. Javier, M Borough Clerk Enc. Board Application October 25 , 2013 TO WHOM IT MAY CONCERN, We have "tentative" plans to travel to the lower 48 next summer. Plan on leaving Kodiak in August 2014 and returning in April 2015 . This is submitted for your information in deciding whether or not to reappoint me to the Personnel Advisory Board. Thank you. . . .have a ' great' day. LyrLnBa h 3117 Monashka Bay Road Kodiak AK 99615-7207 Angela Mackenzie tt y 1Ma,ai4 bite ✓Wira. v- From: noreply @civicplus.com UU Sent: Friday, November 01, 2013 6:08 PM To: Clerks Subject: Online Form Submittal: Board Application Form The following form was submitted via your website: Board Application Form Select the Board,Commission,or Committee applying for:Personnel Advisory Board Designated seat or group representation (if applicable): : Full Name:Thomas Patrick Lacey Residence Address:993 Hilltop Drive Mailing Address:P.O. Box 8517 Email Address(This address will be used for correspondence):tomlacey @yahoo.com Home Phone Number(numeric only):9076549186 Work Number(numeric only):9074866174 Cell or Fax Number(numeric only):9076549186 Employer/Occupation:State of Alaska/Protective Services Specialist II Please provide ONE of the following: Date of Birth or Last 4 digits of SSW:0612 Length of residency in Kodiak: One month Registered to vote in Kodiak?:Yes Length of Residence in Service Area: Are you currently serving on other Boards, Commissions,or Committees?: No If yes,which: Organizations you belong to or participate in: Coast Guard Auxiliary and the American Radio Relay League. Explain your main reason for applying: I believe strongly in civil involvement,wherever I live, now Kodiak. It appears the borough has a need in this area, and I have experience and training. What background,experience, or expertise will you bring to the board/committee/commission membership?: I've had management positions in the past that have had human resources responsibilities. I also earned a master's degree in Public Administration, the focus of which was public sector management. 1 Are you available for regular meetings?:Yes FOR CLERKS OFFICE STAFF ONLY: Registered Voter of the Borough: Y 1/1/N Applicant's Residence: Borough t/ City .• Date of Appointment: Term Expires On: Appointment Letter: Roster: Oath of Office: APOC POFD Statement: N/A Attached On File • Additional Information: Form submitted on: 11/1/2013 6:07:56 PM Submitted from IP Address:216.67.44.34 Referrer Page: http://www.kodiakak.us/index.aspx?NID=278 Form Address:http://www.kodiakak.us/Forms.aspx?FID=72 2 a "' >t KODIAK ISLAND BOROUGH ,gam+;y��, lj AGENDA STATEMENT Je REGULAR MEETING OF: JANUARY 2, 2014 ITEM NO.: 13.D.2 TITLE: Confirmation of Mayoral Appointments to Various Boards. ORIGINATOR: Clerk's Office Staff • FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Board Rosters and Applications for Appointment 4 APPROVAL FOR AGENDA: SUMMARY STATEMENT: Click here to enter text. The Mayor is in the process of making his appointments to the different boards. His list of recommendation will be presented to the Assembly before the regular meeting. Advertising for these seats started in October with a deadline of November 15, 2013 and the deadline has been extended to December 24. RECOMMENDED MOTION: Move to confirm the Mayoral appointments to the various boards, committees, and commissions as indicated. Kodiak Island Borough Page 1 of 1 * to , KODIAK ISLAND BOROUGH _ d/ aj 41$CHITECTURAL/'ENGINEERING REVIEW BOARD ' IaSLDING CODE BOARD O'F APPEALS NAME TERM HOME WORK CELL EMAIL PHONE PHONE PHONE Bill Barton 2015 486-4870 486-4870 539-6870 mandbbarton(a)att.net PO Box 8995 Kodiak, AK 99615 Scott Bonney 2014 486-4005 654-7938 stralaska(@hotmail.com PO Box 5524 Chiniak, AK 99615 Cliff Ford 2015 486-5353 486-7742 539-5340 clifff @acsalaska.net 1250 Beaver Way Kodiak, AK 99615 Gregg Hacker(Chair) 2013 486-4392 481-2288 539-5230 ghacker01o(kibsd.orq 1310 Baranof Street Kodiak, AK 99615 Vacant 2014 Vacant 2014 Vacant 2013 NON-VOTING EX-OFFICIOS Assembly Representative Frank.peterson(@kibassembly.orq Frank Peterson, Jr. 539-0202 PO Box 8868 Kodiak, AK 99615 School Board Representative Norm Wooten 539-1419 nwooten(@cici.net PO Box 3016 Kodiak, AK 99615 This board is governed by Kodiak Island Borough Code 2.125 and 15.45.010 STAFF, DIRECTOR.BOB TUCKER 486.9343 btucker(3kodiakak.us PROD MGR'/INSPECTOR,MATT GANDEL 486-9211 mgandel�lo kodiakak.us PROJECTS MANAGER,JESSI WOLFE ' 486-9212 jwclfe(dkodiakak.us PROJECdk;TS ASSISTANT,MARILYN ORDAL 486-9210 mordalOkodiakak.us ENGINEERINGi&.FACILITIES DEPARTMENT &&v; .. ^a PROJECTS'OF.EICE- y 720 EGANAWAV ' KOOlAK(3K 99615• !": 4e w Revision Date: 12/10/2013 Revised by:AM KODIAK ISLAND BOROUGH Ar � OFFICE OF THE BOROUGH CLERK l 710 Mill Bay Road, Room 101 y �A" . '- Kodiak, AK 99615 G,. :'t..1"..:i Phone: (907) 486-9310 Fax (907) 486-9391 njavier @kodiakak.us APPLICATION FOR APPOINTMENT TO BOARDS, COMMITTEES, AND COMMISSIONS Board/Committee/Commission: A)2 tS Designated seat or group representation (if applicable) : Please be aware that the information given on your application is made available to the public. Staff will require the use of a mailing address, email address, and contact phone number to provide board and meeting information. Name: G r a -, /-/AC_XgX Daytime Phone: 907_4(Kl- 22W Residence Address: /5/0 13 4/ow°F sT /(pD7A,<Evening Phone: To ._ 5-29 -3-2_31 Mailing Address: /3/0 s A zRAioF 7 /Coo;A/c A �CQQtvbone: ggr7-Sc3 9-szagl Email Address: 3ka.cAar mcsioIrna.;/, cam Fax Number: 5l — ((8(— .2,280 Length of Residence in Kodiak: . 'i yg,s Registered to vote in Kodiak? Ees) No Please provide one of the following: Date of Birth /0/20/6 0 Last 4 digits of SSN# Employer/Occupation: /<.LgSD - F/4-Li'L2-rr1 Oz ter 7?X Organizations you belong to or participate in: QKS — /<,ZR AKjS /Y)o ow Box. sauce—/99 3 Explain your main reason for applying: su r cq,v) CUtunws if) fi(c'UXt2G 7 ..bt €95610 ail ,e-09,4t CX/'dnXSuCC 7b uwK "'to cettil--n ',co f(3C75 What background, experience, or expertise will you bring to the board/committee/commission membership? A. S-I- N/C)a(/CS OP 6uzu9i/k. / 7:Siuz'fin/M7 n11ttil96o?9E .17 41/327u DuMJ i' Auto ✓ZO'A,7./4 Are you available for regular meetings? L3 P rsuant to KM 2.100.070(A.6)Other than by expiration of the members term,the assembly shall declare ant when a me. :r misses three consecutively held regular meetings and is not excused. ted / 1 Signature of Applicant: 'et to' " Date: /1////21/..20/S A resume or letter of interest may be a. .' e. +S1'( is not r{.uired. This application will be kept on file for one year. Please be aware that there may be an application deadlin�fj .plication deadlines, If applicable, are available o at www.kodiakak.us or in the Notice of Vacancy an uncements advertised In the Kodiak Daily Mirror. i 4: , `.f*' -STAFF„USE'ONLYr «> , :. . ', '''= 71 Fin Regletered wwter7f.the Borough',Y4o7`FI�((�) Appalntmen`t'LegeF .. . _- -r-"----1) pale ;(pgtgsprtp --i .. Appllcanra Residence:Bortxgh(') Gryp�,, Roster. (,. Date of Appotnhment_ -._ . -- _. -.\\ Oath of Office: - .. __ - _t , Term pv4tree an 4—.;, .. .! APOC POP)SfalemSi /111atlied(;)On'Flle( •) ._K K (( HOW TO APPLY FOR A APPLICATION FOR APPOINTMENT TO BOARDS, COMMITTEES, AND COMMISSIONS BOARD, COMMITTEE, Board/Committee/Commission: Arc�) YPrluro//. 9.7,PPri.y >7Pv%Pw Aa41 OR COMMISSION Designated seat or group representation(if applicable): / Fill out an application for each Please be aware that the information given on your application is made available to the public. Staff board/committee/commission you will require the use of a mailing address, email address, and contact phone number to provide board are applying for. You may submit and meeting information. your application by email to Name: S.O/L /49,,,,i/ Daytime//// Phone: Ce// clerks(a�kodiakak.us, by fax to Residence Address: 353it ,SA4 77C !/Ci ve Evening Phone: Cal/ (907) 486-9391, or hand deliver it Mailing Address: ,P, 0, 4 x 7/ Cell Phone: 97_ nf -37YS to the Borough Clerk's Office, 710 Email Address: 5LR 379C,,,/Y4L. tos+ Fax Number: 907- 9Ff1- 3337 Mill Bay Road, Room 101, Kodiak, Length of Residence in Kodiak: Registered to vote in Kodiak?Yes, No❑ AK 99615. Applications are also 9 y e„,�r available at www.kodiakak.us. Please provide one of the following: Date of Birth 3---/6 -/9S`/ Last 4 digits of SSN# Employer/Occupation: 5 Qualifications to serve vary with the Organizations you belong to or participate in: S)A�c e /9,.T i„c ri N / goo if board, but the most important ones �J 5'O 'cl Was le Ail rar ?lao�� lP'f 2 are having the time, interest, and y ) // / willingness to. serve. Time Explain your main reason for applying: TAer L , , APP„ a 7,7 ,1 Tarn over requirements can vary from three on f/.- 4RE w ; /1 3 Vacenn/ Sect 1; C,.,r en ii, hours per month to 20 hours per week. Some boards meet What background, experience, or expertise will you bring to the board/committee/commission membership? seasonally, quarterly, or when Con s /tu`f' O 1 ce !v ' `" ` 4).--7 4e v P%' / needed. Please check with the Are you available for regular meetings? Ye S Pursuant to KIBC 2.100.070 (A.6) Other than by Clerk's office if there is a specific expiration of the members term, the assembly shall declare a seat vacant when a member misses three consecutively held board you are interested in to regular meetings and is not excused. determine if your schedule is Signature of Applicant: 52-0,A.✓.r Date: /I-7 - ,a0/3 compatible with that of the board. A resume or letter of interest may be attached,but is not required.This application will p�l �n�y ar. P e be aware that there may be an application deadline. Application deadlines, if 9ppli Bo gh Note: in this document the term website at www.kodiakak.us or in the Notice of Vacancy announcements advertis id in he Kodiak Daily Mirror. "board" shall include any board, [' SF,jUSE?oNth%C _ i ( ) ay z 1 4U2013 il E R Iitered voter of the 4Yes../ t Date Received date steno committee, commission, or council i BO1WBh -A_ ItltJc O t nhnarrlLetter.- _ ; r I [; " " ---"r”.7-r7.; )) i Of the Borough. Apw cams Residence 6orotx]h.t 'city❑, Roster r �} { �` L \TAlu O4N ErncsaFFlcE ff - . 9 Date of A`ppoiritment'. ; Oath of Office: i 1.... .� 'yKODIAI(ALABKAC __..i t°" APOC POFD 3tatemenC Attached f]On'Flle a f+ TeoniExpires on: .. .;t ! ..__Lt • KODIAK ISLAND BOROUGH 1 PARKS AND RECREATION COMMITTEE lerctst NAME TERM HOME WORK CELL EMAIL PHONE PHONE PHONE Pam Foreman 2013 486-2588 486-3181 pforeman(agci.net 335 Curlew Way pam(@kmxt.orq Kodiak, AK 99615 Jeff Huntley (Vice Chair) 2015 486-4013 cactusrefer(@vahoo.com 1015 Pine Crescent Kodiak, AK 99615 Helm Johnson 2015 539-5014 539-5014 539-5014 helmrideakimbo.com PO Box 261 Kodiak, AK 99615 Rick Lindholm 2014 486-8297 486-8111 rickl(aWkiha.orq PO Box 474 Kodiak, AK 99615 Michael Marion 2014 481-2999 487-4991 memarion(@gci.net PO Box 9052 Kodiak, AK 99615 Patrick Saltonstall (Chair) 2015 486-2634 486-7004 pgsalton(a,gci.net PO Box 1909 patrick(@alutiigmuseum.orq Kodiak, AK 99615 Michael Scalzo 2014 707-490- 487-5525 707-490- michael.a.scalzo(a�uscq.mil 2017A Aviation Loop 5489 5489 Kodiak, AK 99615 John Neff 2013 907-942- SAME johnneff89(@gmail.com PO Box 3238 3436 Kodiak, AK 99615 Vacant 2013 NON-VOTING EX-OFFICIOS Assembly Representative Mel Stephens 486-3143 mmstep(Wcici.net PO Box 1129 Kodiak, AK 99615 State Representative Vacant Roster continued on the next page.... Revision Date: 12/9/2013 Revised by JK KODIAK ISLAND BOROUGH ttns ' ' . 'PARKS AND RECREATION COMMITTEE Tn NAME TERM HOME WORK CELL EMAIL PHONE PHONE PHONE City Parks & Rec. Representative Charlie Powers 486-8670 cpowers @city.kodiak.ak.us 410 Cedar Street Kodiak, AK 99615 School District Representative Steve Doerksen 486-0398 481-6208 654-0398 sdoerksen01( kibsd.orq 722 Mill Bay Road Kodiak, AK 99615 Planning and Zoning Commission Representative Alan Schmitt 486-5314 942-0404 aschmitt @kibplanninq.com 3295 Woody Way Loop Kodiak, AK 99615 Vacant, Alternate This committee is governed by Kodiak Island Borough Code 2.120 STAFF; *CODD IRECTOR,BOB PEDERSON 486-9363 bpederson(a)kodiakak.us CDD SECRETARY SHEILA SMITH 486-9363 ssmith @kodiakak.us Itz COMMUNITYeDEVELOPMENT DEPARTMENT 7.10 MIaLLLBAY'ROAD re+ ROOM'205 KODIAK(AKa99615 Revision Date: 12/9/2013 Revised by: JK r 4 KODIAK ISLAND BOROUGH r N.-4 , OFFICE OF THE BOROUGH CLERK ,4. , a 710 Mill Bay Road, Room 101 11(iNUA l Kodiak, AK 99615 - - Phone: (907) 486-9310 Fax: (907) 486-9391 njavier @kodiakak.us APPLICATION FOR APPOINTMENT TO BOARDS, COMMITTEES, AND COMMIS IONS Board/Committee/Commission: Pa-I't-s a A.4 fre...c ra.a._4;8 A .GpM nlir. Designated seat or group representation (if applicable) : Please be aware that the information given on your application is made available to the public. Staff will require the use of a mailing address, email address, and contact phone number to provide board and meeting information. `�(� Name: �• 4. A/c/A Daytime Phone: 70 7 �Yg_'3 13 Residence Address: 3 7 2 A Iij r L/. Evening Phone: 5 ce_ c_ Mailing Address: fen �. 3 Z 3 9 o(, k Cell Phone: $ 0.!v'L Email Address: -rethei AAssr 8 g- 6 gMQ;(erax Number / 4-07 - S-( 'L-- a tiler 2_ Length of Residence in Kodiak: 'Zs .rear RRe lstered to vote in Kodiak? 4 No Please provide one of the following: Date of Birth 'T/ .2--7(� n Last 4 digits of SSN# 5- Employer/Occupation: S G! .( e.-A1 �f o� or Organizations you belong to or participate in: { r! u A • rU 1 ` 0_____ Mot Go/l/14 l t cI (.CSatti 1t/. A id rOL (4. Explain your main reason for applying: What background, experience, or expertise will you bring to the board/committee/commission membership? Alt rd g caloo rs' - . / . / A . ;a_S-4-.. j e /7 run a1 rR, A c c c - c Are you available for regular meetings? JV Pursuant to KIBC 2.100.070(A.6)Other t(tan Wation/To LP members term,the assembly shall declare a seat vacant when.a member isses three consecutively held regular meetings and Is not excused. /' Signature of Applicant: (L Date: le/b // A resume or letter of Interest be attac , u is n t rbq red. is application will be kept on fi ne year. Please be aware that there may be an appr deadline. Application dea s, if applicable, are available on the Borough website at www.kodlakak.us or in the Notice of Vacancy announcements ad in the Kodiak Daily Mirror. ', . -STAFF USE+ONLY r T v ''' , Registered voter of the g(,)Na(•j Appolntrnent Letter ' -:—y " Data Received(dale stamp befor Applicant's`Residence ET a')"City(') , Roster. _ .. ._ , r , Dale of Apporitiii --, .- - Oath of Office: -_ Tenn Expires on -. APOC POFD StalemenL•Attached( }On File( )i ongA/J3 KODIAK ISLAND BOROUGH• •x; �' PL'ANN`ING AND ZONING COMMISSION NAME TERM HOME WORK CELL EMAIL PHONE PHONE PHONE Kathy Drabek (C) 2015 486-4925 654-4905 kathleendrabek(o,hotmail.com 220 Mill Bay Road Kodiak, AK 99615 Jennifer Richcreek (B) 2014 486-4482 486-7704 942-7046 jennifer.richcreek(f�kibplanninq.orq PO Box 8992 Kodiak, AK 99615 Alan Schmitt (C) (Vice Chair) 2014 486-5314 942-0404 alan.schmitttikibplanninq.orq 3295 Woody Way Loop Kodiak, AK 99615 Alan Torres (B) (Chair) 2013 486-0217 486-9345 atorresCD?kodiakak.us 2746 E. Rezanof Dr. Kodiak, AK 99615 Scott Arndt (B) 2015 481-3745 486-3745 512-2765 sIa3745(o)yahoo.com PO Box 76 481-3333 414-791- Kodiak, AK 99615 fax 3745 Maria Painter (B) 2015 942-2560 ronandmariapainter(ar7gci.net 3901 Woodland Dr. Kodiak, AK 99615 Vacant (C) 2013 B=Borough Seat C=City Seat This commission is governed by Kodiak Island Borough Code 2.105 STAFF; .._. CDD DIRECTOR,BOB PEDERSON 486-9363 bpederson[a)kodiakak.us COD AS OCIATE PLANNER/ENF,MARTIN LYDICK 486-9363 mlydick(akodiakak.us CDD SECRETARY;SHEILA SMITH 486-9363 ssmithf@kodiakak.us n a COMMONI*DEVELOPMENT DEPARTMENT d� 710 MILL46AY ROAD - ROOM 2 t KOKO DI ..... t9961 . Revision Date: 12/5/2013 Revised by AM 10/29/2013 08:34 FAX 9074869359 I>iJ 001/001 KODIAK ISLAND BOROUGH rC 1 OFFICE OF THE BOROUGH CLERK r, ),= 710 Mill Bay Road, Room 101 Kodiak, AK 99615 `xtw'k Phone: (907)48 6-9310 Fax: (907)486-9391 njavier@kodiakak.us APPLICATION FOR APPOINTMENT TO BOARDS, COMMITTEES,AND COMMISSIONS Board/Committee/Commisslon: P2 • Designated seat or group representation(if applicable) : Boeac4 Please be aware that the information given on your application is made available to the public. Staff will require the use of a mailing address, email address, and contact phone number to provide board and meeting information. Name: f j t/ irese j Daytime Phone: yf,-9351.5 Residence Address: 2794 £ Rez/o voE Evening Phone: yfl_OY/ Mailing Address: Cell Phone: Ys? _ 6354. Email Address: Fax Number. Length of Residence in Kodiak: 20/15 Registered to vote in Kodiak? at* No Please provide one of the following: Date of Birth Last 4 digits of SSN# ,3437 Employer/Occupation: i/a)i;,,k ishy,v, t,,enty/1 Organizations you belong to or participate in: Explain your main reason for applying: by J fate! y-4Q Pi- 7 Q,�25 Vac. zo/i J What background, experience, or expertise will you bring to the board/committee/commission membership? /give iaet/ OX/ nte. 04)14 LriAj 44.'4 , v.€ Zi.o Are you available for regular meetings? je) Pursuant to KIBC 2.100.070(A6)Other than by expiration of the members term,the assembly shall declare a seat vaccaahht when a member misses three consecutively held regular meetings and Is not excused. Signature of Applica r_ Date: /04943 A resume or letter of interest may be attached,but Is not required.This application will be kept on file Tor one�(ear.Please be aware that there may be an application deadline. Application deadlines; if applicable, are a rallatieoirtpe.(3eppgFrvpfgatra www,kodiakak us or In the Notice of Vacancy announcements advertised In the Kodiak DailyMsror I %I_%aG t V C U .._-ti .err R;-.i . .� I x ) ,1 . � ,- w Yom_ Registered voter of the Borough: Yedei No( ) Appointment Letter. Oat! RecSved: 'stt Isbeaan Applicant's Residence:Borough(4 City( ) Roster: ��__�L��7�fvJ Data of Appointment Oath of Office: Term Eq,hes on: APOC POFO Statement Attached( )On File( ) BOR KPH CLERICS OFFICE At(ALASKA `- HOW TO APPLY FOR A APPLICATION FOR APP INTMENT TO BOARDS, COMMITTEES, AND COMMISSIONS BOARD, COMMITTEE, Board/Committee/Commission: r C (4 P 1 10 na5 + 2-0 vi Co wtwttSS to v1 OR COMMISSION Designated seat or group representation(if applicable): C . 1 Sect* Fill out an application for each Please be aware that the information given on your application is made available to the public. Staff board/committee/commission you will require the use of a mailing address, email address, and contact phone number to provide board are applying for. You may submit and meeting information. your application by email to Name: ---?f.LCr tc\c,‘ , v\scin Daytime Phone: lc (pS 4 q- 8 Q clerks(c kodiakak.us, by fax to Residence Address: vio (-ktklc.r"St Evening Phone: SCI y,g /O 67S 2. (907) 486-9391, or hand deliver it Mailing Address: 770-y. to tt{ Cell Phone: `10-1 (c,& . LI•7ii)Q to the Borough Clerk's Office, 710 Email Address: Ulgtvtqq(AcCu-> kAvnal1•c.an1 Fax Number Mill Bay Road, Room 101, Kodiak, Length of Residence in Kodiak: 7�s' i car-S Registered to vote in Kodiak?Yes IF No O AK 99615. Applications are also available at www.kodiakak.us. Please provide one of the following: Date of Birth Last 4 digits of SSW/ Z2 3 a Employer/Occupation: K I z Sb - { ca cVter• Qualifications to serve vary with the Organizations you belong to or participate in: — board, but the most important ones sty, s t �tstouc Kodtn\C lesp+ice are having the time, interest, and �411+q�,Q� Care O-c K°c�tuKfK"cS,'aICtkrtsCourci1� C∎4-1 -g-er�onnel "Ernrk willingness to serve. Time Explain your main reason for applying: -FL IS f1'tY toni.t . 1 Own, c.o min 1'CC'cC1 requirements can vary from three +0 Lav +vii a Cokkvic o$btn Scar <1 (4i-rent and ;'u}ure. draw-}Lt. hours per month to 20 hours per week. Some boards meet What background, experience, or expertise will you bring to the board committee/commission membership? seasonally, quarterly, or when L awt Sd-c-akf'edc&?-crsoh wtiu can -tdcus on 4 task unk \ needed. Please check with the tk S Cotnppl�$c . Z C v, CSC. COVIce ton SevtSe� rcttc)n t,orK.4A' SoluAwh.S, Clerk's office if there is a specific Are you available for regular meetings? yeS $ Pursuant to KIBC 2.100.070 (A.6) Other than by p expiration of the members term, the assembly shall declare a seat vacant w en a member misses th onsecutivel held P Y �e Y board you are interested in to regular meetings and is not excused. �� h N� nai k H 15 ocn�er determine if your schedule is Signature of Applica t! • J, �. Date: {�'7.1— Zo 13 compatible with that of the board. A resume or letter of interest may be attached, but is not req ,red.This application will be kept on file for one year. Please be aware that there may be an application deadline. Application deadlines, if applicable, are available on the Borough Note: in this document the term website at www.kodiakak.us or in the Notice of Vacancy announcements advertised in t v Jere �r�nnn.JA„�. RECEIMEDr "board” shall include any board, - jv TAFF,usEON- ,.. - _ Y E- , - _; committee, commission, or council Registered voter of the Borough:'YesOA No'❑ ■ 'Appdnbnent Leber. ! Da a Received:(date stamp tieav I1 Of the Borough. Applicant's Residence:Borough❑ City • Roster: t j ! 'OCT 2 ?120131 'i Date of Appointment Oath of Office: nn Te Expires on: APOC POFD Statement Attached Don File❑ " " "' ' Af d . N, -'BOROl10H CLERK'8 • Komuc p AW \ " Angela MacKenzie From: Jessica Kilborn Sent: Friday, December 13, 2013 11:13 AM To: Angela MacKenzie Subject: FW: P&Z City Seat For the packet of information to Jerrol. Thanks! From: Marlar, Debra [mailto:dmarlar©city.kodiak.ak.us] Sent: Friday, December 13, 2013 11:10 AM To: Jessica Kilborn Subject: RE: P&Z City Seat Jess, They recommended Patricia Olsen be appointed to the three-year City seat. I have it on my list to send an official letter to Mayor Friend. Deb From: Jessica Kilborn [mailto:ikilborn©kodiakak.us] Sent: Friday, December 13, 2013 11:07 AM To: Marlar, Debra Subject: P&Z City Seat Hi Deb, I'm just checking the status of the City seat on the Planning and Zoning Commission. Has the Council taken any action on that appointment yet? We'll be providing Jerrol with the applications to make the annual appointments at the next regular Assembly meeting, January 2. Happy Friday!! Thank you, Jess Jessica Kithorn, CWIC Deputy Clerk ,.$i t Office of the Borough Clerk Kodiak Island Borough 710 Mill Bay Road, Room 102 Kodiak,AK 99615 P: 907.486.9310 F: 907.486.9391 jkilborn?ii,kodiakak.us 1 �o��:foJ 1 ./ ✓ •tk \i.oA Office of the City Clerk is 710 Mill Bay Road, Room 216, Kodiak, Alaska 99615 RECEIVED December 13, 2013 DEC 1 3 2013 Honorable Jerrol Friend, Mayor 8OR°coo C ERKS1 OFFICIO, Kodiak Island Borough 710 Mill Bay Road M Kodiak, AK 99615 Dear Mayor Friend: At the City's December 10, 2013, work session, the City Council interviewed Patricia Olsen for the open City seat on the Planning and Zoning Commission. Pursuant to AS 29.40.020, at its regular meeting last night, the Council moved to recommend Patricia Olsen be appointed to the three-year City seat on the Planning and Zoning Commission. Sincerely, ) Debra Marlar, MMC City Clerk Telephone(907)486.8636/Fax(907)4864633 clerk@clty.kodlak.ak.us KODIAK ISLAND BOROUGH SOLID WASTE ADVISORY BOARD NAME TERM HOME WORK CELL EMAIL PHONE PHONE PHONE Robert Baer 2014 486-8398 942-2237 942-2237 kodiakrob @gmail.com 2847 Lakeview Drive Kodiak, AK 99615 Cindy Harrington 2013 486-9488 486-9488 cindyhto'�.alaska.com PO Box 8166 Kodiak, AK 99615 Marion Owen 2013 486-5079 mygarden @alaska.net 1223 W Kouskov Kodiak,AK 99615 Lenny Roberson 2013 486-9444 539-7172 539-7172 lenny©alaska.net 3130 Spruce Cape Road Kodiak, AK 99615 Nick Szabo (Chair) 2015 486-3853 654-3853 herschel @gci.net PO Box 1633 Kodiak, AK 99615 Construction Business Representative Scott Arndt(Vice Chair) 2015 481-3745 486-9745 414-791- sla3745 @yahoo.com PO Box 76 481-3333 3745 Kodiak, AK 99615 (Fax) Retail Business Representative Vacant 2015 NON-VOTING EX-OFFICIOS 2014 Assembly Representative Tuck Bonney 539-2309 tuck.bonney©kibassembly.orq PO Box 2265 Kodiak, AK 99615 KIB Staff Representative Vacant U.S.C.G. Representative 487-5320 Frederick Miller x249 Frederick.i.miller©uscq.mil Tom Logan, CWO(Alternate) 942-7562 Thomas.m.loganauscq.mil City of Kodiak Representative 486-8060 Mark Kozak 486-8066 mkozak@citv.kodiak.ak.us 2410 Mill Bay Road (fax) Kodiak, AK 99615 This board is governed by Kodiak Island Borough Code 2.145 • STAFF; E/FIDIRECTOR,BOB TUCKER, 486-9343 btuckeKTkodiakak.us E/F SECRETARY,JENNY CLAY 486-9343 jclav@kodiakak.us • :ENGINEERING&FACILITIES DEPARTMENT • .710,MILL BAY ROAD •ROOM`224, c?+ KODIAK,AK 99615 Revision Date: 12/11/2013 Revised by: JK HOW TO APPLY FOR A APPLICATION FOR APPOINTMENT TO BOARDS, COMMITTEES, AND COMMISSIONS BOARD, COMMITTEES Board/Committee/Commission: 6OL10 144577,4a2zt5iCAvJS44I (s14/A5) OR COMMISSION Designated seat or group representation (if applicable): ifLjA/ . £iS/.r*!87e, 15iSitez G Fill out an application for each Please be aware that the information given on your application is made available to the public. Staff board/committee/commission you will require the use of a mailing address, email address, and contact phone number to provide board are applying for. You may submit and meeting information. your application by email to Name: LE4/4/y ROO€QSai/ ^ Daytime Phone: fg%,_ 99� clerks @kodiakak.us, by fax to Residence Address: ..?///.2Q 5//Lif.,' /9/2/ Evening Phone: (907) 486-9391 , or hand deliver it Mailing Address: 5 i ..o 9 Cell Phone: f07 S'Sl-74j7 to the Borough Clerk's Office, 710 Email Address: /en4,y oksfrl of4co�' Fax Number: / Mill Bay Road, Room 101 , Kodiak, Length of Residence in Kodiak: _2_7 y,ts Registered to vote in Kodiak? Yes tCI No ❑ AK 99615. Applications are also available at www.kodiakak.us. Please provide one of the following: Date of Birth el—CZ 6nLast 4 digits of SSN# Employer/Occupation: s s- ,�ny 3 S�la/l ✓� ;re �c p it Qualifications to serve vary with the "l� board, but the most important ones Organizations you belong to or participate in: c p� / /IS C(o 'cr,zzJ 5 .4-e'A.dy-o—z are having the time, interest, and //.4,ct-A- willingness to serve. Time Explain your main reason for applying: A.� ^USz freri oGr-on di/ A-57-,-e--,Zs- , requirements can vary from three Of A•c. — c)5-o___ ,4rz c,urL r-.,,Q�,. ,ti, -y Derrvs-. Zs hours per month to 20 hours per fir-/1 Let.5 , Co /y fn ,a-st fro,>4 !- tee-s4c.A..-,-/-, week. Some boards meet What background, experience, or expertise will you bring to the board/committee/commission membership? /ate rr�t-,.,-�, a k fl ' c...4_,..„ T 5-0-74_,/ 6.s< -C 5 seasonally, quarterly, or when needed. Please check with the ' a--- I ..k.../...-.”/—:" 4/.1..-- -../..d — 1,. _ Or /. - Are you available for regular meetings? Y.l7 Pursuant to KIBC 2.100.070 (A.i Other than by Clerk's office if there is a specific expiration of the members term, the assembly shall declarda seat vacant when a member misses three consecutively held board you are interested in to regular meetings and is not excused. ,�/ determine if your schedule is Signature of Applicant: .:. --sae // / Da compatible with that of the board. A resume or letter of interest may be attached, but is not required. This application wi I be ke ase be aware that there may be an application deadline. Application deadlines, if appli table are available on the Borc ugh Note: in this document the term website at www.kodiakak.us or in the Notice of Vacancy announcements advertised in the Ikodtak Daily Mirror. "board" shall include any board, .L:.,M ''.t' Y r, =' sTaFF,usEioN�v ", * " ,tt 2.2013 4: committee, commission, or council Registered voter of the Borough: Yes'❑No 04,:'Appointment Letter • ,Lfrlte Rareived (date stain helc'7yyyyAy��, BOROUGH AS A^ (I\A pa licant's Residence:Borough.❑ 'City❑ Roster. ,: KODI AK.ALnsc ": of the Borough. ` Oath ofOttice: ?Date of Appointment: • ,Term Expires on: 'APOC POFDStatement:Attached•❑On File❑ iii ¢'l i KODIAK ISLAND BOROUGH **,..4,1-„,,P = 1.� ,-(j, AGENDA STATEMENT 0. ac REGULAR MEETING OF: JANUARY 2, 2014 ITEM NO.: 13.D.3 TITLE: Appointments to the Providence Kodiak Island Service Area Board. ORIGINATOR: Choose an originator. FISCAL IMPACT: ❑ Yes $ or ❑ No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Letter from Providence dated December 16, 2013 APPROVAL FOR AGENDA: ...o? SUMMARY STATEMENT: Per Contract No. 97 -07A: An advisory board meeting the requirements of 7AAC 13.030(a) will be appointed by Providence. One assembly member shall be appointed by Providence as a full voting member of the advisory board, and Providence shall give the borough the opportunity for review and comment before appointments to the advisory board are made. Providence wishes to reappoint Alvin Arboleda, Carol Juergens, MD, and Ron Acarregui to fill Board vacancies as of January 2014. Per the Contract Provision cited above, the Borough Assembly is given the opportunity to comment before the appointments to the advisory board are made. RECOMMENDED MOTION: Move to voice non- objection to the reappointments of Alvin Arboleda, Carol Juergens, MD, and Ron Acarregui to fill the Providence Kodiak Island Service Area Board. Kodiak Island Borough Page 1 of 1 Providence Kodiak Island Medical Center Hospital Administration 1915 East Rezanof Drive Kodiak,AK 99615 t 907.486.9595 f:907.486 2336 www.providence.org itPROVIDENCE Kodiak Island Medical Center December 16, 2013 Jerrol Friend, Mayor Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Re: Reappointment of Alvin Arboleda, Carol Juergens, MD and Ron Acarregui to the Providence Kodiak Island Community Advisory Board Dear Mr. Friend and Assembly Members: The Kodiak Island Community Advisory Board is recommending the reappointment Alvin Arboleda, Carol Juergens, MD and Ron Acarregui to fill Board vacancies as of January 2014. All of these candidates have contributed to the Board's success for many years as active members and we are grateful they are willing to renew their terms. Sincerely,' / Donald J. Rush. CEO KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting— December 2, 2013 SUMMARY APPROVED: Motion to approve the KIBSD Correspondence Study Program Vendor List as presented. APPROVED: Motion to adjourn. Subsequent to approval, Board of Education meeting minutes are posted on the District's uvebsite at tivins.kibsd.org. Kodiak Island Borough Assembly Regular Meeting Guidelines January 2, 2014, 7:30 p.m., Borough Assembly Chambers PLEASE ANNOUNCE: Please remember to turn off ringers on your cell phones or put them on vibrate. We apologize in advance for any sound system issues we may experience during the meeting. Please be assured that staff is continuing to monitor and work towards a resolution to the issue. 1. INVOCATION Major Michael Bates of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse any Assembly member who may be absent. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. All items in yellow are consent agenda items. Summary of Consent Agenda Items: * Regular Meeting Minutes of December 5 and December19, 2013. Recommended motion: Move to approve the agenda and consent agenda. VOICE VOTE ON MOTION. 5. APPROVAL OF MINUTES A. *Regular Meeting Minutes of December 5 and December 19, 2013. 6. AWARDS AND PRESENTATIONS A. Student of the Month Award for December 2013— Mayor Friend • Wade Bartleson, a junior with Port Lions School • David Reft, a junior with Karluk School Kodiak Island Borough Assembly Guidelines January 2, 2014 Page 1 7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) A. Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. Ordinance No. FY2014-10 Amending Various Sections in Title 3 Revenue and Finance, Chapter 3.35 Real Property Tax, and Chapter 3.40 Personal Property Tax. Recommended motion: Move to adopt Ordinance No. FY2014-10. Staff Report— Manager Cassidy Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. B. Ordinance No. FY2014-01B Amending Ordinance No. FY2014-01 by Amending Budgets to Account for Various Revenues That are Over Budget, Provide for Additional Expenditures, and Move Funds Between Projects. Recommended motion: Move to adopt Ordinance No. FY2014-01 B. Staff Report— Manager Cassidy Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. 10. BOROUGH MANAGER'S REPORT Kodiak Island Borough Assembly Guidelines January 2, 2014 Page 2 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS — None. 13. NEW BUSINESS A. Contracts 1. Contract No. 1997-13A Kodiak Fisheries Research Center (KFRC) Supplemental Lease Agreement No. 5 with GSA. Recommended motion: Move to authorize the Manager to execute Contract No. 1997-13(A) with GSA for the Kodiak Fisheries Research Center Supplemental Lease Agreement No. 5 in the amount not to exceed $525,111. Staff Report— Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. 2. Contract No. FY2014-21 Construction Administration Services for Kodiak Fisheries Research Center Ventilation Modifications Project. Recommended motion: Move to authorize the manager to execute Contract No. FY2014-21 with PDC, Inc., a Professional Services Agreement for Construction Administration Services for the KFRC Ventilation Modification Project in an amount not to exceed $39,928. Staff Report— Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. 3. Contract No. FY2014-22 Kodiak Fisheries Research Center Ventilation Modifications Project. Recommended motion: Move to authorize the manager to execute Contract No. FY2014-22 with Wolverine Supply, Inc. of Wasilla, Alaska for the KFRC Ventilation Modifications Project in an amount not to exceed $974,000. Staff Report— Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines January 2, 2014 Page 3 4. Contract No. FY2009-11C Collective Bargaining Agreement with the International Brotherhood of Electrical Workers Local 1547. Recommended motion: Move to authorize the manager to execute Contract No. FY2009-11C with the International Brotherhood of Electrical Workers, Local Union 1547 and to adjust the Borough Salary Schedule to reflect the COLA for all Borough employees (union and non-union) effective January 1, 2014 and for subsequent years as agreed upon in the contract. Staff Report— Manager Cassidy Recommended motion: Move to postpone Contract No. FY2009-11C until further negotiations with IBEW have been completed. Assembly discussion. ROLL CALL VOTE ON MOTION. 5. Amendment No. 1 to Contract No. FY2014-02 Between the Kodiak Island Borough and the Kodiak Island Convention and Visitors Bureau for Destination Marketing and Tourism Development Services for FY2014. Recommended motion: Move to authorize the manager to execute Amendment No. 1 to Contract No. FY2014-02 with the Kodiak Island Convention and Visitors Bureau for Destination Marketing and Tourism Development Services on an international level for an additional amount not to exceed $18,000. Staff Report — Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. Continued on next page... Kodiak Island Borough Assembly Guidelines January 2, 2014 Page 4 B. Resolutions 1. Resolution No. FY2014-21 Accepting the Recommendation of the Planning and Zoning Commission by Approving the Disposal of a Portion of Block 16, Port Lions Subdivision First Addition, Comprising Approximately 1.51 Acres of Borough Land, for Less Than Fair Market Value (P&Z Case 14-009, Native Village of Port Lions). Recommended motion: Move to adopt Resolution No. FY2014-21. Staff Report — Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. 2. Resolution No. FY2014-22 Adopting a 2014 Kodiak Island Borough Communities State Legislative Capital Improvement Projects Priority List. Recommended motion: Move to adopt Resolution No. FY2014-22. Staff Report— Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. C. Ordinances for Introduction 1. Ordinance No. FY2014-01C Amending Ordinance No. FY2014-01 by Amending the Budgets for the Landfill Lateral Expansion Project Phase III Due To Increased Project Cost Estimates. Recommended motion: Move to adopt Ordinance No. FY2014-01C in first reading to advance to public hearing at the next regular meeting of the Assembly. Staff Report — Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. Continued on next page... Kodiak Island Borough Assembly Guidelines January 2, 2014 Page 5 D. Other Items 1. Confirmation of the Assembly Appointments to the Citizens Board of Equalization, Mission Lake "Tidegate" Service Area Board, and Personnel Advisory Board. Recommended motion: Move to confirm the Assembly appointments of Cheryl McNeil for the alternate seat to the Citizens Board of Equalization, Marian Johnson on the Mission Lake "Tidegate" Service Area Board, and Lynn Bash and Tom Lacey on Personnel Advisory Board for three year terms expiring December 2016. Clerk's note: Attached on . • - .. .- are employee comments regarding Personal Advisory Board applicants. Assembly discussion. ROLL CALL VOTE ON MOTION. 2. Confirmation of Mayoral Appointments to Various Boards. Recommended motion: Move to confirm the Mayoral appointments of Gregg Hacker and Scott Arndt on the Architectural/Engineering Review Board/Building Code Board of Appeals, John Neff on the Parks and Recreation Committee, Alan Torres to a borough seat and Patricia Olsen to a city seat on the Planning and Zoning Commission, and Lenny Roberson to the Solid Waste Advisory Board for three year terms expiring December 2016. Assembly discussion. ROLL CALL VOTE ON MOTION. 3. Appointments to the Providence Kodiak Island Service Area Board. Recommended motion: Move to voice non-objection to the reappointments of Alvin Arboleda, Carol Juergens, MD, and Ron Acarregui to fill the Providence Kodiak Island Service Area Board. Assembly discussion. ROLL CALL VOTE ON MOTION. 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking Kodiak Island Borough Assembly Guidelines January 2, 2014 Page 6 15. ASSEMBLY MEMBERS' COMMENTS Announcements — Mayor Friend The next Assembly work session is scheduled on Thursday, January 9 at 7:30 p.m. in the Borough Conference Room. The next regular meeting is scheduled on Thursday, January 16 at 7:30 p.m. in the Borough Assembly Chambers. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines January 2, 2014 Page 7 lIJ / KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET I Regular V _ Special Date: CA O \ OL4 Convened: WAria)Reecessed: R econvened: Adjourned: BY: BY: BY: co(7V1,1 ,(,,j BY: Qirc6--A BY: G.1 0-�'�1 SECOND: SECOND:t SECOND: 7 V s ,Yta SECOND: t c SECOND: L/ / A Rd p u v CMh 6N\IU/4 Ord -Puol4 -10 Orol T`1ao14-oL15 lqq,n _ l GSA MU YES NO YES `NO YES . NO YES NO _ YES NO Ms. Austerman ■ Ms. Austerman Ms. Austermarf ✓ Ms. Austerman Ms. Austerman ✓ Mr. Bonney / Mr. Bonney Mr. Bonney F V Mr. Bonney ✓ Mr. Bonney V Mr. Griffin 1/ Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin Mr. Kaplan Mr. Kaplan Mr. Kaplan ✓ Mr. Kaplan , / Mr. Kaplan Ms. Lynch Ms. Lynch Ms. Lynch Ms. Lynch V. Ms. Lynch ✓ Mr. Peterson V Mr. Peterson Mr. Peterson / Mr. Peterson ✓ Mr. Peterson Mr. Stephens ✓ Mr. Stephens Mr. Stephens ✓ Mr. Stephens ✓ Mr. Stephens liCHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?) '' ' . TOTAL: TOTAL: TOTAL: l!L I TOTAL: 5-- a, TOTAL: lfL I The mayor may of vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Friend V Mayor Friend Mayor Friend Mayor Friend Mayor Friend • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority votes is majority of the membership (quorum). Point of Order and Recess. KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET 0 Regular ✓ Special Date: 0to9LR.0I4 Convened: 1 1 '/ Recessed: Reconvened: Adjourned: BY: \M BY: � (�J�/ I IJ BY: BY: L c `ox G, BY: BbNAiti SECOND: ° fl SECOND: " ' SECOND SECOND:`c SECOND: Lusyviki 400_ 9j cbthod- < 0\\A°\"1\ 1\)b . t\lgotcki- YE :No YES - `NO YES NO YES NO = YES F:'NO Ms. Austerman Ms. Austerman V. Ms. Austerman Ms. Austerman Ms. Austermw ✓ Mr. Bonney ✓ Mr. Bonney V Mr. Bonney Mr. Bonney ✓ Mr. Bonney Mr. Griffin ` / Mr. Griffin ✓ Mr. Griffin Mr. Griffin �/ Mr. Griffin Mr. Kaplan ,�( 7 Mr. Kaplan ` / Mr. Kaplan Mr. Kaplan V Mr. Kaplan ✓ Ms. Lynch CCYY V Ms. Lynch v✓ Ms. Lynch Ms. Lynch f Ms. Lynch Mr. Peterson ✓ Mr. Peterson V Mr. Peterson* Mr. Peterson ✓ Mr. Peterson Mr. Stephens ✓ Mr. Stephens ✓ Mr. Stephens Mr. Stephens ✓ Mr. Stephens V (CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?_C_HANGEO F VOTE?J F� TOTAL: ( TOTAL: ( TOTAL: TOTAL: j1 O TOTAL: I (o The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Friend Mayor Friend Mayor Friend Mayor Friend Mayor Friend • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority votes is majority of the membership (quorum). Point of Order and Recess. KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Regular i Special Date: 0 II OP-02-0(Cl/ Convened: _1 YORWU Recessed: Reconvened: Adjourned: BY: lX�� ( I ONf- BY: BY: k'n � .l BY: Utw BY: I I a, SECOND: CiaAj SECOND ° ' - V( ,r.n ) SECOND: Ow,�' I SECOND:( _ p co SECOND: r., r ilite\I-INJ V°131 . Qss ow Lici4 illgirtikitud- Y�S YES NO - • YES'• ' NO YES- NO• YES NO Ms. Austerman ✓ Ms. Austerman / Ms. Austerman V Ms. Austerman ` / Ms. Austerman Mr. Bonney ✓ Mr. Bonneywct V/ Mr. Bonney 1/ Mr. Bonney v✓ Mr. Bonney t Mr. Griffin Mr. Griffin VV��' V1 Mr. Griffin vvv, // Mr. Griffin ✓ Mr. Griffin Vj Mr. Kaplan ✓ Mr. Kaplan V Mr. Kaplan vV1/ Mr. Kaplan y� t� Mr. Kaplan V� Ms. Lynch ✓ Ms. Lynch V Ms. Lynch Ms. Lynch ✓ Ms. Lynch , —/ Mr. Peterson ✓ Mr. Peterson , / Mr. Peterson �/ Mr. Peterson Mr. Peterson Mr. Stephens J Mr. Stephens 1vvv/ Mr. Stephens 't / Mr. Stephens V Mr. Stephens Li (CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?F TOTAL: `� 4, TOTAL: [� 0 TOTAL: n '1 TOTAL: (9 I TOTAL: r7 0 The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Friend Mayor Friend Mayor Friend Mayor Friend Mayor Friend • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority votes is majority of the membership (quorum). Point of Order and Recess. KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET (> 'Special .eI a � �Regular Date:C 1 Recessed: Reconvened: Adjourned: 1 ,'0(11/ BY: M 1 SV BY: \�f 1 'V BY: I q BY: BY: SECOND"`:" 111 SECOND: SECOND: `!%V t SECOND: SECOND:P\(\ I\AY . ✓ , ✓ " t ( 1■ fr I YES NO YES -NO -.` - YE NO -- - YES NO YES NO° Ms. Austerman > Ms. Austerman ✓ Ms. Austerman •YE Ms. Austerman Ms. Austerman Mr. Bonney V/ Mr. Bonney ✓ Mr. Bonney 7 Mr. Bonney Mr. Bonney Mr. Griffin ` / Mr. Griffin , / Mr. Griffin >� Mr. Griffin Mr. Griffin . V Mr. Kaplan VV Mr. Kaplan Y� Mr. Kaplan Mr. Kaplan Mr. Kaplan Ms. Lynch ✓ Ms. Lynch / Ms. Lynch ` Ms. Lynch Ms. Lynch Mr. Petersorf \4 Mr. Peterson `/ Mr. Peterson v Mr. Peterson Mr. Peterson Mr. Stephens ' Mr. Stephens_vvv / Mr. Stephens ��/// Mr. Stephens Mr. Stephens CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF , " TOTAL: n / TOTAL: TOTAL: 1 I 0 TOTAL: TOTAL: The mayor may not vote except in the case whe e on six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Friend Mayor Friend Mayor Friend Mayor Friend Mayor Friend • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority votes is majority of the membership (quorum). Point of Order and Recess. KODIAK ISLAND BOROUGH REGULAR MEETING Regular Meeting of: 4,2, Lir 2r Zo/ Y Please PRINT your name Please PRINT your n nn (Al ' ��\\U V A-\ick-AV <1\ \\/"Ki \) �.UUU Nkil Jessica Kilborn From: Bill Roberts Sent: Wednesday, December 18, 2013 3:57 PM To: Jessica Kilborn Subject: RE: PLEASE READ ASAP: Personnel Advisory Board applicants - Lynn Bash and Thomas Lacey No objections to either appointee and no further recommendations From: Bob Pederson Sent: Wednesday, December 18, 2013 4:24 PM To: Jessica Kilborn Subject: RE: PLEASE READ ASAP: Personnel Advisory Board applicants - Lynn Bash and Thomas Lacey Jessica: I agree with the appointments to the PAB Thank you, Robert H. Pederson AICP Director,Community Development Department (907)486-9363 bpederson@kodiakak.us From: Karl Short Sent: Wednesday, December 18, 2013 4:32 PM To: Jessica Kilborn Subject: RE: PLEASE READ ASAP: Personnel Advisory Board applicants - Lynn Bash and Thomas Lacey I think that they are both good candidates. 1 Mayor Selby, Manager Cassidy, and Members of the Borough Assembly: As requested here are the breakdowns of costs associated with Discover Kodiak's request for$18,000 for international marketing. ITB Berlin ITP Chicago Mid-Atlantic, Iceland Registration $2500 Registration $2500 Registration $3000 Airfare $2500 Airfare $900 Airfare (only to Seattle) $600 Per Diem $390 Per Diem $390 Per Diem $520 Shipping (collateral materials) $900 Shipping $300 Shipping $600 Lodging $2100 Lodging $800 Lodging (Inc.) German Speaking Website Visits September 1- December 19 Visits .t %flew Visits 737 80.87% %of Total. 144%(51,099) Sne 4vq'.?S..57%(7.00%) 19.13%are repeat visitors! Perks to Partnership with the State: Language Translator Provided German Requests for VG Discount on Lodging September 1- December 19 '/ Price Registration 14 requests have been fulfilled Our options for tracking leads: • Slips will be placed inside visitor guides handed out to send to the Discover Kodiak offices for more information, using the Berlin code. • Tally mark tracking to track number of people spoken with. • A handout with Berlin code will be at distributed at the booth with sign up information on how to use your code on www.kodiak.org to receive collateral material for participation! • Agent, operator and media appointments tracked with scheduling. • Creating booking discounts through Bureau members for booking with Berlin discount code provided at show.