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2013-11-07 Regular Meeting Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, November 7, 2013, 7:30 p.m., Assembly Chambers 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. APPROVAL OF MINUTES A. * Regular Meetings of September 19 and October 3, 2013. 6. AWARDS AND PRESENTATIONS A. Student of the Month Award — October 2013 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 8. COMMITTEE REPORTS 9. • PUBLIC HEARING A. Ordinance No. FY2014-09 Rezoning Lot 12, Block 16, Tract A Larsen Bay Subdivision From R1-Single Family Residential To B-Business Zoning District (Case No. 14-002). B. Resolution No. FY2014-18 Renaming the Bayside Fire Training Center to Earl Smith, Jr. Memorial Fire Training Center. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR • 12. UNFINISHED BUSINESS 13. NEW BUSINESS A. Reorganization of the Kodiak Island Borough Assembly. 1. Election of Deputy Presiding Officer. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (800) 478-5736 and Local 486-3231. Page 1 of 2 B. Contracts 1. Approval of Change Order No. 3 Amending Contract No. FY2014-13 Architectural and Engineering Services Term Contract for Pre-design Work for the Anton Larsen Dock Replacement Project. 2. Approval of Change Order No. 4 Amending Contract No. FY2014-13 Architectural and Engineering Services Term Contract for Pre-design Work for Installing New Electrical Generators at Old Harbor, Karluk, Port Lions, and North Star Elementary Schools. 3. Approval of Change Order No. 5 Amending Contract No. FY2014-13 Architectural and Engineering Services Term Contract for Pre-design Work for the Borough Building Renovation. 4. Approval of the Expenditure Request for Scheduled Baler Maintenance. C. Resolutions 1. Resolution No. FY2014-19 Disposing of a Portion of Land Up To 27,720 Square Feet Located on Top of the Active Landfill at 1203 Monashka Bay Road by License Agreement to the City of Kodiak to Temporarily Produce Class B Compost Until November 15, 2015. 2. Resolution No. FY2014-20 Authorizing the Kodiak Island Borough to Submit an Application for a Loan From the Alaska Clean Water Fund for the Landfill Lateral Expansion Project, Phase III. D. Ordinances for Introduction — None. E. Other Items 1. Mayoral Appointments to the Planning and Zoning Commission. 2. Assembly Appointment to the Bay View Road Service Area Board (Peter Ivanoff). 3. *Approval of the Kodiak Island Borough Assembly 2014 Meeting Schedule. 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) • 15. ASSEMBLY MEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) A. Minutes of Other Meetings — None. • B. Reports 1. Kodiak Island Borough School District Special Meeting Summaries of September 9, 2013, September 23, 2013, and October 2, 2013. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (800) 478-5736 and Local 486-3231. Page 2 of 2 Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, November 7, 2013, 7:30 p.m., Assembly Chambers 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. APPROVAL OF MINUTES A. *° Regular Meetings of September 19 and October 3, 2013. 6. AWARDS AND PRESENTATIONS A. Student of the Month Award — October 2013 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. Ordinance No. FY2014-09 Rezoning Lot 12, Block 16, Tract A Larsen Bay 'Subdivision From R1-Single Family Residential To B-Business Zoning District (Case No. 14-002). B. Resolution No. FY2014-18 Renaming the Bayside Fire Training Center to Earl Smith, Jr. Memorial Fire Training Center. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS 13. NEW BUSINESS A. Reorganization of the Kodiak Island Borough Assembly. 1. Election of Deputy Presiding Officer. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (800) 478-5736 and Local 486-3231. Page 1 of 2 B. Contracts 1. Approval of Change Order No. 3 Amending Contract No. FY2014-13 Architectural and Engineering Services Term Contract for Pre-design Work for the Anton Larsen Dock Replacement Project. 2. Approval of Change Order No. 4 Amending Contract No. FY2014-13 Architectural and Engineering Services Term Contract for Pre-design Work for Installing New Electrical Generators at Old Harbor, Karluk, Port Lions, and North Star Elementary Schools. 3. Approval of Change Order No. 5 Amending Contract No. FY2014-13 Architectural and Engineering Services Term Contract for Pre-design Work for the Borough Building Renovation. 4. Approval of the Expenditure Request for Scheduled Baler Maintenance. C. Resolutions 1. Resolution No. FY2014-19 Disposing of a Portion of Land Up To 27,720 Square Feet Located on Top of the Active Landfill at 1203 Monashka Bay Road by License Agreement to the City of Kodiak to Temporarily Produce Class B Compost Until November 15, 2015. 2. Resolution No. FY2014-20 Authorizing the Kodiak Island Borough to Submit an Application for a Loan From the Alaska Clean Water Fund for the Landfill Lateral Expansion Project, Phase III. D. Ordinances for Introduction — None. E. Other Items 1. Mayoral Appointments to the Planning and Zoning Commission. 2. Assembly Appointment to the Bay View Road Service Area Board (Peter Ivanoff). 3. *Approval of the Kodiak Island Borough Assembly 2014 Meeting Schedule. 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) A. Minutes of Other Meetings — None. B. Reports 1. Kodiak Island Borough School District Special Meeting Summaries of September 9, 2013, September 23, 2013, and October 2, 2013. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (800) 478-5736 and Local 486-3231. Page 2 of 2 KODIAK ISLAND BOROUGH Assembly Regular Meeting September 19, 2013 A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, September 19, 2013, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Major Michael Bates of the Salvation Army. Mayor Selby led the Pledge of Allegiance. Present were Mayor Jerome Selby, Assembly members Carol Austerman, Tuck Bonney, Chris Lynch, and Mel Stephens. Staff members present were Borough Manager Bud Cassidy, Clerk Nova Javier, and Assistant Clerk Angela MacKenzie. BONNEY moved to excuse Assembly members Kaplan, Stutes, and Griffin who were absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA BONNEY moved to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES • None. AWARDS AND PRESENTATIONS None. CITIZENS' COMMENTS Scott Arndt spoke on Resolution No. FY2014-12 and Resolution No. FY 2014-13. Virginia Adams voiced concerns regarding Leisnoi land negotiations with the Kodiak Island Borough and requested a thorough public review as part of the process. Judi Kidder expressed concerns regarding animal control. Dennis Symmons spoke on Resolution No. FY2014-12. COMMITTEE REPORTS Assembly member Lynch announced a Kodiak Fisheries Work Group meeting would be held on Monday, September 23, at 8:30 a.m., in the Borough Conference Room. Assembly member Austerman announced a Providence Annual Community meeting would be held on Tuesday, September 24, at 4 p.m. to 5:30 p.m. at the Convention Center. PUBLIC HEARING None. Kodiak Island Borough Assembly Minutes September 19, 2013 Page 1 BOROUGH MANAGER'S REPORT Manager Cassidy reported on the following: • Disposal of Borough land for the production of compost was not ready to be placed on the next regular meeting agenda. • Met with representatives of A-1 Timber and they remained interested in the 800 acres of timber track the Borough owned behind the Chiniak School. A-1 Timber would attend a work session in October to discuss. • Attended the Kodiak Archipelago Rural Regional Leadership Forum and encouraged assembly members to attend as an outreach to villages and other communities. The next meeting would be held January 29 — 31, 2014. MESSAGE FROM THE BOROUGH MAYOR Mayor Selby reported on the following: • Thanked those who brought the Kodiak Archipelago Rural Regional Leadership Forum together. He emphasized the importance of the Assembly members attending those functions and expressed pleasure on visiting with village residents. • Tustumena was falling farther behind in repairs. The new date of service was October 20. The Kennicott would go into mandatory dry dock on October 17. UNFINISHED BUSINESS None. NEW BUSINESS Contracts 1. Contract No. FY2014-16 Purchase of Rapid Intervention Unit for Womens Bay Volunteer Fire Department. BONNEY moved to authorize the Manager to execute Contract No. FY2014-16 with ESI Equipment Inc. of Montgomeryville, PA for the purchase of a Rapid Intervention Unit for the Womens Bay Volunteer Fire Department in an amount not to exceed $25,788. The purchase of a Rapid Intervention Unit (RIU) would complete the outfitting of the Ford F350 Pick-up Truck purchased in FY2013. The RIU was an all fiberglass Monocoque Weather Resistant Cap Insert designed to fit any domestic heavy-duty series truck bed. It is constructed specifically to allow storage and fast access to Emergency Service equipment in the first out response vehicle for fire/rescue and EMS calls. The Womens Bay Fire Department was replacing its aging 1993 Chevrolet Suburban that was currently in service. This had been budgeted for the past several years for the purchase and the funds are available in the current budget as well as in the unreserved fund balance. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Bonney, Lynch, and Stephens. Resolutions 1. Resolution No. FY2014-12 Adopting a Capital Improvement Projects Priority List for the 2014 State Legislative Session. LYNCH moved to adopt Resolution No. FY2014-12. In accordance with KIBC 2.40.030(E), the Planning and Zoning Commission reviewed and updated a list of project priorities for the KIB Capital Improvement Program (CIP) for FY2014- 2018. The Commission was required to make a recommendation to the Assembly by resolution and deliver that recommendation no later than October 1st of each year. Kodiak Island Borough Assembly Minutes September 19, 2013 Page 2 The Commission reviewed last year's resolution and took into account those projects which had been funded since that time. In addition, the Commission received input from the City of Kodiak, Kodiak Island Borough, Parks and Recreation Committee, and Ouzinkie Native Corporation that had made available opportunities for input by the general public. At its August 21, 2013 regular meeting, the Commission reviewed the input received and adopted P&Z Resolution No. FY2013-02 establishing a revised and updated list of project priorities for the CIP FY2014-2018. That resolution was formally transmitted to the Borough Assembly for its further consideration. The resolution compiled the list of capital improvement priority projects discussed by the Commission The list was a recommendation by the Commission to the Assembly after taking public testimony. The goal was to complete a list early so that projects may be considered by the different state agencies with the aim to be included in the Governor's Capital Budget. The adopted list would be forwarded to the legislative delegation, the governor, and any state agencies that would have oversight and/or involvement in the project. STEPHENS moved to amend Resolution No. FY2014-12, deleting item #3 from Resolution No. FY2014-12. ROLL CALL VOTE ON MOTION TO AMEND FAILED THREE TO ONE: Bonney, Lynch, and Austerman (Noes); Stephens (Aye). LYNCH moved to postpone Resolution No. FY2014-12 to the regular meeting of October 3. ROLL CALL VOTE TO POSTPONE CARRIED UNANIMOUSLY: Lynch, Stephens, Austerman, and Bonney. 2. Resolution No. FY2014-13 Kodiak Island Borough Assembly Requesting the Governor to Include in His FY2015 Capital Budget a Deposit of $100 Million Into the Vessel Replacement Fund for the Purpose of Constructing a New Ocean-Going Vessel to Replace the MN Tustumena. BONNEY moved to adopt Resolution No. FY2014-13. The resolution was requested by the Assembly at the work session of September 12, 2013. It requested that Governor Parnell include in his FY2015 capital budget a deposit of $100 million into the Vessel Replacement Fund for the purpose of constructing a new ocean-going vessel to replace the MN Tustumena. The Borough requested that Governor Parnell plan to include in his FY2016 capital budget another deposit into the Vessel Replacement Fund to provide the remaining amount of funding needed to construct a new ocean going-vessel to replace the MN Tustumena. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Austerman, Bonney, and Lynch. Ordinances for Introduction 1. Ordinance No. FY2014-08 Rezoning Lots 1,2,3,4, and 5A, Block 14, Aleutian Homes Subdivision From R1-Single Family Residential to R3-Multi Family Residential (P&Z Case No. 14-001, St. James Episcopal Church). LYNCH moved to adopt Ordinance No. FY2014-08 in first reading to advance to public hearing at the next regular meeting of the Assembly. Kodiak Island Borough Assembly Minutes September 19, 2013 Page 3 The applicant requested a rezone of these parcels in order to allow a more intensive residential use of the property than allowed under the current R1-Single-Family Residential zoning designation. The applicant's targeted residential client base was projected to be drawn from referrals through local non-profit agencies serving low income and under-served populations. The conversion of existing housing stock to accommodate a growing demand for affordable housing was an investment in the community and the human resources composing that community. The Commission held a public hearing on August 21, 2013, on the request and found the request was consistent with the goals and objectives of the 2008 Kodiak Island Borough Comprehensive Plan Update. The Commission voted unanimously to recommend the Assembly approve the rezone requested. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Bonney, Lynch, and Stephens. Other Items 1. Approval of the October 1, 2013 Election Workers. BONNEY moved to approve the regular municipal election workers as submitted by the Borough Clerk. Mayor Selby commended Clerk Javier and Staff, and the election volunteers for their efforts with elections. Clerk Javier expressed gratitude for the sixty four volunteer election workers. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Lynch, Stephens, and Austerman. EXECUTIVE SESSION Borough Clerk's Performance Evaluation LYNCH moved to postpone the Borough Clerk's Performance Evaluation to the next regular meeting of the Assembly. ROLL CALL VOTE ON MOTION TO POSTPONE CARRIED UNANIMOUSLY: Lynch, Stephens, Austerman, and Bonney. CITIZENS' COMMENTS None. ASSEMBLY MEMBERS' COMMENTS Assembly member Stephens commented on the extension of utilities in Swampy Acres. Assembly member Austerman commented on housing issues in Kodiak. She thanked the election workers and clerks for their efforts with the elections, and thanked Construction Inspection Engineer Dave Conrad for his presentation at the work session on the landfill. Assembly member Lynch commented on the opportunity to go to the Kodiak Archipelago Regional Leadership Forum, thanked the clerks for their efforts with the Elections, and for working with the Kodiak Fisheries Work Group. She noted the Board of Fish is on target and emphasized the importance of making prompt decisions. Mayor Selby thanked the clerks and election workers for their efforts with the elections. Kodiak Island Borough Assembly Minutes September 19, 2013 Page 4 ANNOUNCEMENTS The next Assembly work session was scheduled on Thursday, September 26, 2013, at 7:30 p.m. in the Borough Conference Room. The Regular Municipal Election would be held on Tuesday, October 1, 2013. For voters who would be out of town on Election Day, absentee voting was available in the Borough Clerk's Office, Room 101 in the Borough building from 8 a.m. to 5 p.m., starting Monday, September 16, 2013, through Monday, September 30, 2013. ADJOURNMENT LYNCH moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Austerman, Bonney, and Lynch. The meeting was adjourned at 8:20 p.m. KODIAK ISLAND BOROUGH ATTEST: Jerome M. Selby, Mayor Nova M. Javier, MMC, Borough Clerk Approved on: Kodiak Island Borough Assembly Minutes September 19, 2013 Page 5 KODIAK ISLAND BOROUGH Assembly Regular Meeting October 3, 2013 A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, October 3, 2013, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Major Michael Bates of the Salvation Army. Deputy Presiding Officer Lynch led the Pledge of Allegiance. Present were Deputy Presiding Officer Chris Lynch, Assembly members Carol Austerman, Tuck Bonney, Aaron Griffin, Dave Kaplan, Mel Stephens, and Louise Stutes. Staff members present were Borough Manager Bud Cassidy, Engineering and Facilities Department Acting Director Bob Tucker, Engineering and Facilities Department Construction Manager Dave Conrad, Clerk Nova Javier, and Deputy Clerk Jessica Kilborn. KAPLAN moved to excuse Mayor Selby who was absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA AND CONSENT AGENDA AUSTERMAN moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES None. AWARDS AND PRESENTATIONS Deputy Presiding Officer Lynch proclaimed the Month of October 2013 as Fire Prevention Month in Kodiak, and encouraged all citizens to participate in fire prevention activities at home, work, and school and to practice the 2013 theme "Prevent Kitchen Fires, Get Cookin' With Fire Safety". Deputy Presiding Officer Lynch proclaimed the Month of October 2013 as Domestic Violence Awareness Month in Kodiak and encouraged all citizens of Kodiak to actively support and participate in the ongoing programs designed to reduce and eventually eliminate violence as a social problem. CITIZENS' COMMENTS Scott Arndt, Dennis Svmmons, and Dave Anderson spoke on Resolution No. FY2014-12. Lenny Roberson spoke to dumpster issues in the community. Karen Yashin thanked the Assembly for its continued support for the Kodiak Animal Shelter. Kodiak Island Borough Assembly Minutes October 3, 2013 Page 1 Vicky Jo Kennedy spoke on the logging storage issues along Sargent Creek road and at the Lash Dock in Womens Bay and urged Lesinoi and Koniag entities to work together with A-1 Timber to locate new logging storage areas. She also spoke against the proposed zoning designation in Monashka Bay from Rural Residential to Suburban zoning districts, as was based on the code revision project. Judi Kidder spoke on borough residents being charged city sales tax through ACS and GCI. Betty MacTavish spoke to "Common Core" standards adopted for school districts throughout the State of Alaska. COMMITTEE REPORTS Assembly member Kaplan reported on efforts of the Kodiak College and Humane Society of Kodiak. Assembly member Austerman reported on the Providence Joint Community meeting held on Tuesday, September 24. PUBLIC HEARING A. State of Alaska Alcoholic Beverage Control Board New Liquor License Application for the Navigator Lounge Beverage Dispensary-Tourism. (Licensee/Applicant: Allstar Alliance Company). BONNEY moved to voice non-protest to the State of Alaska Alcoholic Beverage Control Board for a New Liquor License application for a beverage dispensary-tourism at the Navigator Lounge (Licensee/Applicant: Allstar Alliance Company). The application was for a new beverage dispensary-tourism liquor license at the Navigator Lounge. The Clerk's office followed the procedures in KIBC 5.01.030 New license and transfer procedure. Public hearing notices were mailed to twelve landowners, and no responses were received. Deputy Presiding Officer Lynch opened the public hearing. George Gatter spoke in support of the new liquor license for the Navigation Lounge. Deputy Presiding Officer Lynch closed the public hearing. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Bonney, Griffin, Kaplan, Lynch, Stephens, and Stutes. B. Ordinance No. FY2014-08 Rezoning Lots 1,2,3,4, and 5A, Block 14, Aleutian Homes Subdivision From R1-Single Family Residential To R3-Multi Family Residential (P&Z Case No. 14-001). KAPLAN moved to adopt Ordinance No. FY2014-08. Kodiak Island Borough Assembly Minutes October 3, 2013 Page 2 The applicant requested a rezone of these parcels in order to allow a more intensive residential use of the property than allowed under the current R1-Single-Family Residential zoning designation. The applicant's targeted residential client base projected to be drawn from referrals through local non-profit agencies serving low income and under-served populations. The conversion of existing housing stock to accommodate a growing demand for affordable housing was an investment in the community and the human resources composing that community. The Commission held a public hearing on August 21, 2013 on the request and found the request was consistent with the goals and objectives of the 2008 Kodiak Island Borough Comprehensive Plan Update. The Commission voted unanimously to recommend that the Assembly approve the rezone request. Seventy-four public hearing notices were sent out by the Clerk's Office on Friday, September 20, and no responses were received. Deputy Presiding Officer Lynch opened the public hearing. Dave Nesheim spoke in support of Ordinance No. FY2014-08. Deputy Presiding Officer Lynch closed the public hearing. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Griffin, Kaplan, Lynch, Stephens, Stutes, and Austerman. BOROUGH MANAGER'S REPORT Manager Cassidy reported on the following: • He would attend the Seismic Hazard Safety Commission meeting on Monday, October 7 and Tuesday, October 8. • A letter of resignation was received from Engineering and Facilities (E/F) Department Director Woody Koning. • Local NOAA offices and long-term experimental projects were being affected by the government shutdown at the Kodiak Fisheries Research Center. MESSAGES FROM THE BOROUGH MAYOR (Deputy Presiding Officer Lynch) None. UNFINISHED BUSINESS A. Resolution No. FY2014-12 Adopting a Capital Improvement Projects Priority List for the 2014 State Legislative Session. The resolution was postponed from the September 19, 2013 regular meeting. In accordance with KIBC 2.40.030(E), the Planning and Zoning Commission reviewed and updated a list of project priorities for the Borough Capital Improvement Program (CIP) for FY2014-2018. The Commission was required to make a recommendation to the Assembly by resolution and deliver that recommendation no later than October 1st of each year. The Commission reviewed last year's resolution and took into account those projects which had been funded since that time. In addition, the Commission received input from the City of Kodiak, Kodiak Island Borough Assembly Minutes October 3, 2013 Page 3 the Borough Parks and Recreation Committee, and the Ouzinkie Native Corporation and provided available opportunities for input by the general public. At its August 21, 2013 regular meeting, the Commission reviewed the input received and adopted P&Z Resolution No. FY2013-02, establishing a revised and updated list of project priorities for the CIP FY2014- 2018, and the resolution was forwarded to the Assembly for its consideration. The resolution compiled the list of capital improvement priority projects discussed by the Commission. The goal was to complete a list early so that projects could be considered by the different state agencies with the aim to be included in the Governor's Capital Budget. The adopted list would be forwarded to the legislative delegation, the Governor, and any state agencies that would have oversight and/or involvement in the project. STEPHENS moved to amend Resolution No. FY2014-12, by renumbering Item No. 6 Service Area Road and Paving Improvements as Item No 3. ROLL CALL VOTE ON MOTION TO AMEND CARRIED SIX TO ONE: Kaplan, Lynch, Stephens, Stutes, Austerman, and Bonney (Ayes); Griffin (No). ROLL CALL VOTE ON MAIN MOTION AS AMENDED CARRIED FIVE TO TWO: Kaplan, Lynch, Austerman, Bonney, and Griffin (Ayes); Stephens and Stutes (Noes). NEW BUSINESS Contracts A. Approval of Change Order No. 9 Amending Contract No. FY2012-21 Landfill Lateral Expansion Phase II. AUSTERMAN moved to authorize the manager to execute Change Order No. 9 Amending Contract No. FY2012-21 Landfill Lateral Expansion Phase II with Brechan Enterprises, Inc. of Kodiak, Alaska in an amount not to exceed $1,044,026. The provided change order and backup included the following changes to the Landfill Lateral Expansion Project Phase II construction contract. The funding was in place to cover the costs associated with the change order. 1. Perimeter Road Leachate Piping and Manhole Realignment — Improved long-term maintenance and access to the leachate collection and conveyance systems. 2. Storm Water Control and Stream Diversion — Engineered control measures for the handling of the normal stream flows and increased storm water control measures along the northeast boundary of the Landfill property. 3. Credit for the reduction of Cell 1 Pipe Concrete Encasement and Support— Relocation of the pipe alignment within the Cell 1 area allowed for the use of existing rock substrate, reducing the original estimated quantity of concrete needed. 4. Credit for On Site Rock Production — The ability of the contractor to be allowed to produce required drain rock on site with existing materials to specification eliminated the need to import rock from off site. The Monashka Bay Road Service Area Board met on Wednesday, October 2 to discuss the E/F Department's request to approve the plan to encroach into the Monashka Bay Greenbelt Kodiak Island Borough Assembly Minutes October 3, 2013 Page 4 overlay, located next to the Landfill. A recommendation of the Board regarding Change Order No. 9 was provided to the Assembly. ROLL CALL VOTE ON MOTION CARRIED SIX TO ONE: Lynch, Stutes, Austerman, Bonney, Griffin, and Kaplan (Ayes); Stephens (No). B. Contract No. FY2014-17 Kodiak Island Borough and City of Kodiak Animal Control Services Agreement. GRIFFIN moved to authorize the manager to execute Contract No. FY2014-17 with the City of Kodiak to provide animal control services in the borough for the period beginning October 1, 2013 to June 30, 2014 in the amount of $82,061.25. The Borough and the City of Kodiak jointly funded the animal control program. The City provided the officer (including management of the position which included payroll, evaluation, and training), the vehicle (including maintenance), and contracts with the Humane Society to operate the animal shelter. In the past the City and Borough shared one Animal Control Officer (ACO) who patrolled the city limits as well as the remainder of the road system outside city limits. With Contract No. FY2014-17 a second ACO would be hired. Between the two positions, service was expanded to seven days a week, 8 a.m. to 8 p.m. Should this have been a contract that ran a full year, it would have increased from the $84,125 (that had been the historical cost) to $109,415 per year. The increase resulted from what was to be a back log of service required, as well as a general increase of salaries and city overhead. Prorating the annual cost to nine months (October to June) the contract would be $82,061.25. The contract would not go into effect until November 1. ROLL CALL VOTE ON MOTION CARRIED SIX TO ONE: Stutes, Austerman, Bonney, Griffin, Kaplan, and Lynch (Ayes); Stephens (No). Resolutions A. Resolution No. FY2014-14 Disposing of a Portion of Tract B Miller Point Alaska Subdivision of Approximately 15,246 Square Feet of Borough Land (Case 13-031) to an Adjacent Property Owner Per KIBC Section 18.10.030. GRIFFIN moved to adopt Resolution No. FY2014-14. The applicant of Planning and Zoning Commission Case No. 13-031 applied for a disposal of Borough lands, by direct negotiation according to KIBC 18.20.120(A), for the purpose of residential development. At the preliminary stage of review typically all that was required was a determination by the Assembly that the land identified for disposal in the review was surplus to the Borough's (public's) need. Upon the Assembly's approval that the land was surplus to the Borough's needs, the applicant would be responsible for surveying, appraisal, and rezoning of the property. There was no adopted plan guidance indicating a need for the lands reviewed in the case to be retained for any particular public purposes. Upon approval by the Assembly of the disposal of the parcel, an additional zoning review would be required before the parcel would be considered fit for residential development. The Commission held a public hearing on the request and found Kodiak Island Borough Assembly Minutes October 3, 2013 Page 5 the request was consistent with the goals and objectives of the 2008 Kodiak Island Borough Comprehensive Plan Update. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stutes, Austerman, Bonney, Griffin, Kaplan, Lynch, and Stephens. Ordinances for Introduction None. Other Items 1. Declaring a Seat Vacant on the Personnel Advisory Board (Perry Page). This item was approved under the consent agenda. On September 20, 2013 the Clerk's Office received notification of Mr. Perry Page's resignation from the Personnel Advisory Board. The Assembly accepted, with regret, the resignation of Mr. Page from the Personnel Advisory Board for a seat term to expire December 2013, and directed the Borough Clerk to advertise the vacancy per Borough Code. 2. Assembly Appointment to the Monashka Bay Road Service Area Board (Louise Stutes). This item was approved under the consent agenda. Ms. Stutes was the only applicant for a vacant seat Monashka Bay Road Service Area Board (MBRSA). The other two seats on the board were up for reelection in October 2013. The MBRSA board met on September 25, and the Chairperson advised the Clerk of the Board's recommendation to appoint Ms. Stutes to the Board. The Assembly confirmed the appointment of Ms. Louise Stutes to the Monashka Bay Road Service Area Board for a term to expire October 2015. Executive Session 1. Borough Clerk's Performance Evaluation KAPLAN moved to convene into executive session to discuss the Borough Clerk's performance evaluation, a subject that qualifies for executive session as a matter that may tend to prejudice her reputation or character. Deputy Presiding Officer Lynch invited the Assembly members and Clerk to join in the executive session. After the vote, Deputy Presiding Officer Lynch recessed the regular meeting at 8:55 p.m. and convened the executive session. Upon returning from the executive session, Deputy Presiding Officer Lynch reconvened the regular meeting at 9:25 p.m. AUSTERMAN moved to keep the Clerk's salary at Range 24, Step M pending contract verification and to approve a merit award of $1500. Kodiak Island Borough Assembly Minutes October 3, 2013 Page 6 ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Griffin, Kaplan, Lynch, Stephens, Stutes, and Austerman. CITIZENS' COMMENTS None. ASSEMBLY MEMBERS' COMMENTS Assembly members Bonney, Stephens, and Stutes spoke on issues with the current dumpster service. Assembly member Stephens expressed a need to fix the Chambers sound system. He addressed the issue of Borough residents being charged City sales tax by GC' and ACS. Assembly member Bonney spoke to the option of property development in the Nemetz area for Coast Guard housing. Assembly member Kaplan announced a robotic demonstration would be held at the Kodiak College, Friday, November 1 in the Kodiak Room. Assembly member Austerman commended the Borough Clerk for her hard work for the Assembly. She addressed the Chambers sound system issue. She reminded citizens to switch batteries in smoke detectors as October was Fire Prevention Month. Assembly member Griffin spoke on the Alaska Common Core program for state-wide school districts. Announcements — Deputy Presiding Officer Lynch The next Assembly work session was scheduled on Thursday, October 10, at 7:30 p.m. in the Borough Conference Room. The next regular meeting was scheduled on Thursday, October 17, at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT GRIFFIN moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Griffin, Kaplan, Lynch, Stephens, Stutes, Austerman, and Bonney. The meeting was adjourned at 9:30 p.m. KODIAK ISLAND BOROUGH ATTEST: Chris Lynch, Deputy Presiding Officer Nova M. Javier, MMC, Borough Clerk Approved on: Kodiak Island Borough Assembly Minutes October 3, 2013 Page 7 R°*� °s<- . KODIAK ISLAND BOROUGH 4pd ,- ``t * 0ir� AGENDA STATEMENT REGULAR MEETING OF: OCTOBER 17, 2013 ITEM NO.: 9.A TITLE: Ordinance No. FY2014-09 Rezoning Lot 12, Block 16, Tract A Larsen Bay Subdivision from R1-Single Family Residential to B-Business Zoning District (Case No. 14-002). ORIGINATOR: CDD Staff FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ® No Account Number: Amount Budgeted: ATTACHMENTS: Assembly Ordinance No. FY2014-09; Notice of Public Hearing Packet, P&Z Decision Letter; P&Z Case Packet, and P & Z Minutes. APPROVAL FOR AGENDA: SUMMARY STATEMENT: The applicant requested a rezone of this parcel in order to achieve compliance with the adopted Comprehensive Plan. The applicant's development and use of this property has targeted a client base composed of visitors and tourists primarily engaged in sport fishing activities with residual services supplied to sport hunters. The use of the property supports the goal of village economic development contained in the adopted comprehensive plan. The Assembly had previously approved the same rezone request at their Regular Meeting of November 6, 2008. The Commission held a public hearing on September 18, 2013 on this request and found the request is consistent with the goals and objectives of the 2008 Kodiak Island Borough Comprehensive Plan Update. The Commission voted unanimously to recommend the Assembly approve this rezone request, subject to a timeliness effective clause. Eight public hearing notices were mailed out on Friday, October 18. Any notices returned will be distributed to the Assembly. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2014-09. Kodiak Island Borough Page 1 of 1 Introduced by: Borough Manager Requested by: P&Z Commission 2 Drafted by: Community Development Director Introduced: 10/17/2013 3 Public Hearing: 11/07/2013 4 Adopted: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2014-09 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND 10 BOROUGH REZONING LOT 12, BLOCK 16, LARSEN BAY SUBDIVISION 11 FROM R1-SINGLE-FAMILY RESIDENTIAL TO B-BUSINESS ZONING 12 DISTRICT 13 14 WHEREAS, the Planning and Zoning Commission received a request to rezone Lot 12, 15 Block 16 Larsen Bay Subdivision, and 16 17 WHEREAS, at an advertised public hearing, consistent with KIB 17.205.040, the 18 Commission considered the merits of the rezone request; and 19 20 WHEREAS, the Commission voted to recommend to the Borough Assembly that this lot 21 be rezoned finding that the public necessity, convenience and general welfare and good 22 zoning practice would be enhanced by such action; and 23 24 WHEREAS, the Commission hereby recommends that this rezone request be reviewed 25 and approved by the Borough Assembly. 26 27 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 28 BOROUGH THAT: 29 30 Section 1: This ordinance is not of a general and permanent nature and shall not 31 become a part of the Kodiak Island Borough Code of Ordinances. 32 33 Section 2: Lot 12, Block 16 Larsen Bay Subdivision is rezoned from R1-Single-family 34 Residential to B-Business Zoning District. 35 36 Section 3: The findings of the Kodiak Island Borough Planning and Zoning Commission 37 are confirmed as follows: 38 39 17.205.020 A. Findings as the Need and Justification for a Change or 40 Amendment. 41 The applicable comprehensive plan supports this rezone which is needed to 42 bring the operation of the lodge into compliance with the Kodiak Island 43 Borough zoning code. 44 Kodiak Island Borough, Alaska Ordinance No. FY2014-09 Page 1 of 2 45 17.72.020 B. Findings as to the Effect a Change or Amendment would 46 have on the Objectives of the Comprehensive Plan. 47 A rezone from R1-Single-family Residential to B-Business Zoning District 48 would further implement the stated land use goal contained in the applicable 49 comprehensive plan. 50 51 17.205.020 C. Recommendations as to the approval or disapproval of 52 the change or amendment. 53 The Kodiak Island Borough Planning & Zoning Commission recommends 54 approval of this rezone request, subject to the following effective date: Prior 55 to the rezone becoming effective, the petitioner will obtain after-the-fact 56 zoning compliance for all structures and uses established on the subject lot. 57 Should the zoning compliance requirement not be met within six (6) months 58 of Assembly approval, this approval shall become null and void. 59 60 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 61 THIS DAY OF 2013 62 63 KODIAK ISLAND BOROUGH 64 65 66 67 Jerome M. Selby, Borough Mayor 68 69 ATTEST: 70 71 72 73 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2014-09 Page 2 of 2 1 • y�pleS POST'S t ' '+ Kodiak Island Borough Y.f • A:_ ,'l� .,i 710 MILL BAY ROAD . .�;� 'j n�KODIAK,ALASKA 99615-6340 0---r-r::-.'" nIrMer Bowes °1 -- yy;QQ}��y�' �' NppOpTpDELNERAB . 62 1P $ 000.46°sS�.J,'" AS ADDRESSED . '. ... 0003177959 OCT 21 2 01 3 I/Ming r ta_s- MAILED FROM ZIP CODE 9 961 5 Received Harold Aga Po Box 11 OCT % d 2013 ■ Larsen Bay, AK 99624 Kodiak Island Borough — —. -- Finance Department NIXIE 99.5 FE 1 0010125 /15 a RETURN TD SENDER ry I ATTE FRTE0 ._ MOT KNOWN ,., iA51.E TO F '0F::;Aw'D 'ti y n3g1,.'�,atr:04 ... .. Rr: QQF.156' QRQQ x1944—;394/4. —"+i...Gi. 7 99615 (9639S` iltlitliiiiiii'11115'!1 4n,4111illisld hiliVNI 111 "t 7#" "' , s P'(ES post i-,7 Kodiak Island Borough 4. e "Qe . NOT DELPLJEBABL: °:. ;' . / r�_-� ,. . �. ! , 710 MILL BAY ROAD ,,,. , ` . z wc^✓® �t KODIAK,ALASKA 99615-6340 to"° 4a -'�V PITNEY BOWES '. < AS ADDRESSED '.'..- y> UNABLE TO , .,N.o' i, f 00031 77959 000.46° 21 2 01 3 _.. i+.+-' '- �'-` MAILED FROM ZIP CODE 9 961 5 Alaska's Kodiak Island Resort Ieeeifr POBox92 oCT28 Larsen Bay, AK 99624 ko,;,.}A 1013 Pm.. cit ice r, noort., Dpn Ugh Kodiak Island Borough i •� lcdt Office of the Borough Clerk f `. 710 Mill Bay Road A Kodiak, Alaska 99615 E —, ' > ''- Phone (907) 486-9310 Fax (907) 486-9391 • clerks @kodiakak.us NOTICE OF PUBLIC HEARING A public hearing will be held on Thursday, November 7, 2013, at 7:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska before the Kodiak Island Borough Assembly to hear comments on: Ordinance No. FY2014-09 Rezoning Lot 12, Block 16, Larsen Bay Subdivision From R1- Single-Family Residential To B-Business Zoning District (Case 14-002). If you do not wish to testify verbally, you may provide your comments on the attached public hearing form and fax it to (907) 486-9391 , email to clerks @kodiakak.us, or hand deliver to the Borough Clerk's Office, 710 Mill Bay Road, Room 101, Kodiak, AK 99615 prior to 5 p.m. on Thursday, November 7, 2013. Comments favoring and opposing are encouraged. If you have any questions, please call 486-9310. Attachments: • Map • Public hearing form • Ordinance No. FY2014-09 Ordinance No. FY2014-09 Rezoning Lot 12, Block 16, Larsen Bay Subdivision From R1- Single-Family Residential To B-Business Zoning District (Case 14-002). Legend Subject Parcel R-1 ick zi 3\ 4 5 6 8 Ali 10 / 11 3 10 J 4 8 9 5 7 Zoning Legend Public Use Lands [1 Rural Residential 1 ( Multi Family Residential -Light Industrial Watershed En Rural Residential 2 EA Business 1 Rural Neighborhood Commercial Conservation Single Family Residential r---1 Retail Business Urban Neighborhood Commercial Rural Residential Two Family Residential Industrial Natural Use PUBLIC HEARING FORM Ordinance No. FY2014-09 Rezoning Lot 12, Block 16, Larsen Bay Subdivision From R1- Single-Family Residential To B-Business Zoning District (Case 14-002). ❑ This is in support of the rezone. ❑ This is in opposition of the rezone. ❑ Other comments. Name: Residence Address: Mailing Address: Comments: Written comments may be submitted by email to clerks@kodiakak.us, faxed to 907-486-9391, mailed or hand delivered to the Borough Clerk's Office, 710 Mill Bay Road, Room 101, Kodiak, AK 99615 prior to 5 p.m. on Thursday, November 7, 2013. Alberta Laktonen Harold Aga 2261 Foxhall Drive PO Box 11 Anchorage, AK 99504 Larsen Bay, AK 99624 Larsen Bay Properties, LLC Alaska's Kodiak Island Resort PO Box 107 PO Box 92 Larsen Bay, AK 99624 Larsen Bay, AK 99624 Jerre Munson Kodiak Island Bousing Authority/Alpiak 650 NE 13th Street 3137 Mill Bay Road McMinville, OR 97128 Kodiak, AK 99615 City of Larsen Bay James & Mallory Hamilton Jr. PO Box 8 1435 H Street Larsen Bay, AK 99624 Anchorage, AK 99501 last_name Mail_Line_ Mail_Line1 Mail_City Mail_State Mail_Zip HAMILTON JR. 1435 H ST ANCHORAGE AK 99501 ALASKA'S KODIAK ISLAND RESORT PO BOX 36 LARSEN BAY AK 99624 LARSEN BAY PROPERTIES, LLC 941 POWELL AVE. SW, STE 150 RENTON WA 98055 OBRIEN PO BOX 2842 KODIAK AK 99615 LAKTONEN 2261 FOXHALL DR ANCHORAGE AK 99504 AGA PO BOX 11 LARSEN BAY AK 99624 LARSEN BAY PO BOX 8 LARSEN BAY AK 99624 * * Kodiak Isis nd r '®rough * * * * �$ Community Development Department * .�� 710 Mill Bay Road A 4�1I,�� ,,,o ,. Kodiak,Alaska 99615 n�> ;°11 °a Phone (907) 486-9363 Fax (907) 486-9396 +r' ' www.kodiakak.us September 20, 2013 Don Maschmedt Larsen Bay Properties 941 Powell Ave., SW Renton, WA 98057 Re: Case 14-002. Request a rezone of± 1.49 acres from R1 —Single-family Residential to the B — Business zoning district for Lot 12, Block 16, Tract A, Larsen Bay Subdivision (KIBC 17.205). Dear Mr. Maschmedt: The Kodiak Island Borough Planning & Zoning Commission at their meeting on September 18, 2013 moved to forward the request cited above, recommending approval, to the Borough Assembly. Please contact the Borough Clerk's Office at 486-9310 for information on when your case will be scheduled for a first reading and public hearing before the Assembly. According to KIBC 17.205.055 (Submission to assembly) of the Borough Code states: A. Within thirty days after the planning commission has acted favorably upon a proposed zoning change in accordance with the above provisions, a report with recommendations shall be submitted to the assembly together with the proposed ordinance. Such recommendations of the planning commission shall be advisory only and shall not be binding upon the assembly. When an ordinance has been forwarded to the borough assembly, the assembly shall act in accordance with this chapter and notice shall be issued as provided in Section 17.205.070, by the borough clerk. B. If the planning commission recommends denial of any proposed amendment, its action shall be final unless the initiating party, within ten days, files a written statement with the clerk requesting that the commission's action be taken up by the borough assembly. The commission adopted the following findings of fact in support of their recommendation to the assembly: FINDINGS OF FACT 17.205.020 A. Findings as to the Need and Justification for a Change or Amendment. The applicable comprehensive plan supports this rezone which is needed to bring the operation of the lodge into compliance with KIB zoning code. 17.205.020 B. Findings as to the Effect a Change or Amendment would have on the Objectives of the Comprehensive Plan. A rezone from R1-Single-family Residential to B-Business would further implement the stated land use goal contained the applicable comprehensive plan. 17.205.020 C. Recommendations as to the approval or disapproval of the change or amendment. The Kodiak Island Borough Planning & Zoning Commission recommends approval of this rezone request, subject to the following effective date: Prior to the rezone becoming effective, the petitioner will obtain after-the-fact zoning compliance for all structures and uses established on the subject lot. Should the zoning compliance requirement not be met within six (6) months of Assembly approval, this approval shall become null and void. Should this rezone be approved by the Kodiak Island Borough Assembly, you will still need to obtain permits for any construction activities. If you have any questions about the action of the commission, please contact the Community Development Department at 486-9363. Sincerely, Sheila Smith Secretary CC: Nova Javier, Borough Clerk Planning &Zoning Commission Larsen Bay Properties, LLC, Larsen Bay Kodiak Island Borough Planning & Zoning Commission Minutes CALL TO ORDER CHAIR TORRES called to order the September 18, 2013 regular meeting of the Planning and Zoning Commission at 6:30 p.m. PLEDGE OF ALLEGIANCE CHAIR TORRES led the pledge of allegiance. ROLL CALL Requested to be excused were Alan Schmitt and Frank Peterson. Commissioners present were Alan Torres, Rick Vahl, Kathy Drabek, and Jennifer Richcreek.. Excused were Alan Schmitt and Frank Peterson. COMMISSIONER VAHL MOVED to excuse Alan Schmitt and Frank Peterson, VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Community Development Department staff present was Bob Pederson and Sheila Smith. PUBLIC HEARINGS A) Case 14-002. Request rezone of± 1.49 acres from R1 - Single-family Residential to the B - Business zoning district for Lot 12, Block 16, Tract A, Larsen Bay Subdivision (KIBC 17.205). Bob Pederson reported this property was rezoned to Business in 2008, Case 08-21 in a hearing held in Larsen Bay. The Assembly Ordinance 2009-08 approved that rezone but there was an effective date clause that required things to be done before the rezone became affective which didn't occur. As a result the owner has again filed for a rezone to bring the existing lodge into compliance. Staff finds it in conformance with the Larsen Bay Comp Plan. Staff recommends approval of this rezone. We received comments opposing the request and we received several emails from adjoining property owners regarding the same subject matter which he characterizes those emails largely dealing with a matter that is a civil matter over boundary disputes. Staff recognized there would be need for the owner to obtain zoning compliance for the structures on the site and part of that process is to require an as-built survey. At that time they'll have to demonstrate that those structures are on their property and subject to the rezone they'll have to meet the setbacks or be relocated to achieve that zoning compliance. Staff's recommendation is an effective date of 6 months to pursue that zoning compliance. In response to CHAIR TORRES's question regarding the dates in the guidelines and Summary Statement are different than in the motion, Pederson stated use the September 18th date. In response to COMMISSIONER RICHCREEK who wanted clarification that the findings of fact reflect that prior to the rezone becoming effective the petitioner will obtain the after the fact zoning compliance including this as-built survey, Pederson replied you don't have to specify that in the motion, it's in findings of fact, the Assembly will have that effective date clause. (inaudible). 9/18/2013 P&Z Minutes Page 1 of 4 CHAIR TORRES clarified that this is a rezone and condition of approvals are not allowed on a rezone case but the effective date clause with the zoning compliance is allowable and in that same code is says part of the zoning compliance staff can ask for an as-built survey. In response to COMMISSIONER VAHL's inquiry regarding previously there was a 2 year time period for the same clause to be met for the buildings to be brought into compliance so looking at this 6 months is quite a decrease knowing we are going into winter, is it realistic for the petitioner to complete, Pederson replied when the staff prepared this recommendation we thought the factors were well known out there, there have been surveys and have been history of some judicial interpretation of where the property line is so we don't anticipate (inaudible). If the Assembly wishes to adopt a timeframe but our intent was to (inaudible). Smith stated the said the date on the Summary Statement is the date of the meeting and was prepared on September 6th along with the staff report. Pederson stated the date on the packet is the 18th so he recommended going with that with the findings because that's what's on the document. COMMISSIONER VAHL MOVED to recommend that the Kodiak Island Borough Assembly approve the rezone of ± 1.49 acres from R1 - Single-family Residential to the B - Business zoning district for Lot 12, Block 16, Tract A, Larsen Bay Subdivision and to adopt the findings of fact as presented in the staff memorandum dated September 18, 2013, as Findings of Fact for Case No. 14-002. Close regular meeting& open public hearing: Bob Maschmedt stated there business address is Larsen Bay, Alaska but their winter address is 6895 Swanson Street, Clinton, WA 98236. He said they started their business in 1997 and acquired the name Larsen Bay Properties which owns Kodiak Lodge, Lot 12. They constructed the building in 1999 and made further improvements from 2001 to 2004. We accommodate 10 guests at a time and have always paid the Bed Taxes to the City of Larsen Bay which have exceeded $247,000. They didn't get the notice about the meeting in Larsen Bay or we would have been there. There have been 4 surveys in Larsen Bay on this property or adjoining properties. There is a 5th one going on now when the Army Corp of Engineers put the marina in there was another dispute with a neighboring property to our side. The notice re: survey or block we just received from the borough regarding this meeting is what's being disputed right now; the records on the notice that Ms. Smith sent is disputed by the property owner and is not the proper legal description. If it continues we'll end up being in litigation to establish that property line, we are very far away from our other property; it would be extremely expensive if we were to move. We have agreed to quit doing any building or construction but it could take longer than 6 months if it goes to litigation. He gave his prepared statement to Smith for the record. In response to COMMISSIONER RICHCREEK'S question of how there's been 4 surveys done and is there a reason why the boundary lines have been so difficult to establish with 4 surveys, Maschmedt replied the original survey went back to 1966 when the City of Larsen Bay developed the lots across there. Apparently that survey was disputed before we were there, and then another survey was done. Then when the City of Larsen Bay installed their underground power and water facilities it looks as though some of those stakes were taken out when they came in with a backhoe and bulldozer. Then there was another survey, then the marina started and another one and so we're talking about a few feet but everyone from the marina all the way to the city have been affected. The information that the borough has is not 9/18/2013 P&Z Minutes Page 2 of 4 of the most recent survey that was tiled some time back. Even the one at the City of Larsen Bay is different. Jane Petrich stated she is owner of Lot 11 in Larsen Bay, the adjacent lot to Lot 12. Mr. Maschmedt's discussion was about the property but it's not a property line dispute; it's just a rezone but for the rezone to happen there has to be an as-built survey showing there are established property lines, and the Alaska Superior Court made a judgment in 2003 establishing property lines in Larsen Bay so there was a court ruling as a result of litigation between Lot 13 and Lot 12(Mr. Maschmedt's). Recognition has to be given to the Superior Court's judgment in that case which did re-establish the property lines and she thinks that's where the confusion starts is the lawsuit or litigation between Lots 12 and 13, the Superior Court made a ruling on that and they stated in that ruling that a survey done by R.L. Tarrant be established as the survey to be used. She supports the rezone for Business but she hopes that they can show they will be in compliance by being within the boundaries of that lot. She also feels the 6 month timeline is enough time. This process started in 2008 and it's now 2013 and that's 5 years coming to compliance as a business property. That lodge has been operating on a residential lot and they must have known that was a residential lot and have been operating a business anyway. It will be a challenge to get surveyors out there but the property owners have a little pressure on them with the 6 month deadline because that's when their season starts again. They won't care about this rezone if it's after 6 months because their season will be over again and another year under their belt. Close public hearing &open regular meeting: COMMISSIONER RICHCREEK stated given both the applicant and adjacent property owner are both in favor of the motion, and with the history and amount of time she feels the 6 months is appropriate. COMMISSIONER VAHL wants to make sure of how this can be resolved in a timely manner. Pederson stated within the last day or so he learned of the judicial determination of the survey and the applicant will be required to submit an as-built and if it shows the property line different than that judicially determined survey the structures will have to be in conformance with the boundaries shown in that action. Anything contrary to that they would have to pursue title action against their neighbor. If the court has ruled and it wasn't appealed that's the final ruling and that's the survey we would go with. Should there be some further appeal that would stay any deadline until that was resolved and he'd have to check with the borough attorney on that. In response to COMMISSIONER VAHL'S question of what the code enforcement action is, Pederson replied it could be an assessment of fines and penalties, stop work orders, cease and desist orders since he would be operating a business in a residential category. There's no record anywhere that that business was legally established at that location. In response to CHAIR TORRES' question which is from some comments from the applicant, he said the recorded legal description of this lot is the physical corners, correct, Pederson stated he believes that's what he heard but that for purposes of a rezone that wouldn't be a material factor, we're talking about Lot 13, Block 16, Tract A of Larsen Bay Subdivisions where ever those boundaries are is determined by a surveyor or by judicial decree and that's the lot we're talking about. CHAIR TORRES is in support of the rezone but he hates to think that the legal description is wrong. 9/18/2013 P&Z Minutes Page 3 of 4 FINDINGS OF FACT 17.205.020 A. Findings as to the Need and ustification for a Chan•e or Amendment. The applicable comprehensive plan supports this rezone which is needed to bring the operation of the lodge into compliance with KIB zoning code. 17.205.020 B. Findings as to the Effect a Change or Amendment would have on the Objectives of the Comprehensive Plan. A rezone from R1-Single-family Residential to B-Business would further implement the stated land use goal contained the applicable comprehensive plan. 17.205.020 C. Recommendations as to the approval or disapproval of the change or amendment. The Kodiak Island Borough Planning & Zoning Commission recommends approval of this rezone request, subject to the following effective date: Prior to the rezone becoming effective, the petitioner will obtain after-the-fact zoning compliance for all structures and uses established on the subject lot. Should the zoning compliance requirement not be met within six (6) months of Assembly approval, this approval shall become null and void. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY 9/18/2013 P&Z Minutes Page 4 of 4 PNO 9oq� KODIAK ISLAND BOROUGH �.. "�A stcs COMMUNITY DEVELOPMENT DEPARTMENT 1'`:'9?fad' • P&Z September 18, 2013 '- ? f PUBLIC HEARING ITEM:7 A A' STAFF MEMORANDUM 3 ALASKA Kodiak Island Borough Planning and Zoning Commission SUMMARY STATEMENT — September 18, 2013 ITEM TITLE: Case 14 -002. Request a rezone of± 1.49 acres from R1—Single-family Residential to the B— Business zoning district for Lot 12, Block 16, Tract A, Larsen Bay Subdivision (KIBC 17.205). • RECOMMENDED ACTION: Staff believes that this request is consistent with the adopted KIB Comprehensive Plan, satisfies the requirements of Title 17 of the Kodiak Island Borough Code for rezones, and recommends approval of the request. APPROPRIATE MOTION: Should the Commission agree with the staff recommendation, the appropriate motion is: Move to recommend that the Kodiak Island Borough Assembly approve the rezone of ± 1.49 acres from R1—Single-family Residential to the B— Business zoning district for Lot 12, Block 16, Tract A, Larsen Bay Subdivision and to adopt the findings of fact as presented in the staff memorandum dated September 6, 2013, as Findings of Fact for Case No. 14-002. Public Hearing Item 7A P&Z September 18.2013 N y .9, rtc. KIB Location & Zoning Map „r li s Location a Zoning Request:GIrezoneCQg 'aeres eu G loSingle-family 14-002 Residential tri lid- L3oBusiness zoning distric ThitQa .Applicant:[nal Maschmedt Block 204,Tract4 Larsen fbmSubdivision (KIBC f?.205). ' DBA:atgeaD Bay Properties, / Legend 9A Subject Parcel R-1 N. N. • NN N y4 N G 4 \�/ 0 N. 5 / \ � \ \ N:9 / A 12 11 \ NN \\CNA Nx/AN,10 10 N. 6 2 Zoning Legend Public Use Lands Rural Residential 1 1 Multi Family Residential r1 Light Industrial f® Watershed n Rural Residential 2 Business Ii Rural Neighborhood Commercial Conservation Single Family Residential in Retail Business _ Urban Neighborhood Commercial j Rural Residential Two Family Residential [] Industrial I I Natural Use Kodiak Island Borough GI5 Community Development Department =__=Access Roads This map is provided for informational purposes http//www.kodiakak.us/gis (907)486-9337 only and is not intended for any legal representations. . Unconstructed Right of Ways Case No. 14-002 Introduction Page 1 of 2 Public Hearing Item 7A P82 September 18,2013 • Overlay Request:Q rezone dig 1.49 acres from ,14 002 G�° '- (u Residential Q�(�'np- Applieant: Maschmedt D—Business zoning district Pll DBA: affigm fire Properties, Block . gel,ViEge Q,LIeaCi �nlCbtySubdivision KIBC 2,a.205' . n ) r %fl! ty�7'aY y -"�yr T !s \i -1".-W,f f ` J;.�c P,`„„ r e 'T �, :id.k • J., 4 r S. � '.rr C ,nr'- r ,+� C.,� t ,.i ` ' '. T+Yir ;....4‘,,,,., �,�i. y,t tt lfY 1 Sr af• y(, 3 t2 ;1..� ,fit, y af� ., i t .T .. �r t" & i y. -,a'rj%H4- ,n� .! ��y.�,• ti r ;r tts ..: t -,', • 2� :n-it ,.tis .•ii;, h �.•�,, } a �.i xr 11.''� r �,k -i rkr t Y T i-l. ,} '!s ai:a, r ri '- It y„f.£K$'�, -.+` tyIV. � rt..;: z,4a, ,'1:-..:241';/-4s, f t,i4.:4•-•_,/,..,. �w , '''.-#':!--;;:j.3 t`.{i#1, ah t%vesh x a! S;j}r _ 31,y...,-11•71,' ' t f.--e- % ';�i i._ r e,�' 1 .AIL �C'Y• 1144[[�l: itt t,{�. '•£.[• 1� fX l h, $ l ,. 1w i! 7•'R't: t! 1lye.. t•; ,�R� t e , 2 `. 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O:.:i '•ii:�(;T 3., �`e 4„ t r ,. ri*4• I s I u }ir y-- i}, i�� ',Y'.44,.'! i f �,sQj'Q ' la, .4-442, , ��yy�, 4..,� h.;? 4i Jaw-. .. t�J�. Ti • 7 ^ •t , •H` x .' ✓ i ` +, + t •,qty },_,j.- -4- a r. I1 i$ �. 15.}--- �` � 1�� rt ••�✓w' N Ima . e Overla Legend y 11, x\ I: Feet Ea0 50 100 200 Subject Parcel I i r i I t r I I S Kodiak Island Borough GIB Community Development Department http://www.kodiakak.ustgis (907)486-9337 This map is pmvidrn for inrormationalpupeses l only and ts not intended for any legal representations. Case No. 14-002 Introduction Page 2 of 2 ,c40 ao40 KODIAK ISLAND BOROUGH o c Lc COMMUNITY DEVELOPMENT DEPARTMENT r '•s <: `OpgB tom,: P&Z September 18, 2013 0 1:4 .• C>-f_: PUBLIC HEARING ITEM: 7A i ALASKA STAFF MEMORANDUM DATE: September 6, 2013 TO: Planning and Zoning Commission FROM: Community Development Department SUBJECT: Information for the September 18, 2013 Regular Meeting CASE: 14-002 APPLICANT: Don J. Maschmedt (DBA Larsen Bay Properties, LLC) REQUEST: A rezone of± 1.49 acres from R1-Single-family Residential to the B-Business zoning district for Lot 12, Block 16, Tract A, Larsen Bay Subdivision (KIBC 17.205). LOCATION: 1304 First Street, Larsen Bay, Alaska 99624 The department mailed eight (8) public hearing notices on August 8, 2013. Eight (8) supplemental notices correcting a discrepancy in the legal description were mailed on August 27, 2013. Date of site visit: June 12, 2013 (performed by Assessing Dept.) 1. Zoning History: The 1968 Comprehensive Plan did not address this area. KIB Ordinance No. 77-19-0 zoned this lot R1-Single-family Residential (along with all other land in the City of Larsen Bay). KIB Ordinance No. 2009-08 approved a rezone of this lot to B- Business. The property owner failed to meet the requirements of an effective clause contained in that ordinance and rezone did not become effective. As a result, the lot remains zoned R1-Single-family Residential. 2. Lot Size: 65,194 square feet 3. Existing Land Use: Lodge 4. Surrounding Land Use and Zoning: North: Larsen Bay Use: Vacant Zoning: NA South: Tank Farm Tract Use: Fuel Tank Farm Zoning: R-1 Single Family Residential East: Lot 11, Block 16,Tract A, Larsen Bay Subdivision Use: Single Family Residential Zoning: R-1 Single Family Residential Case No.: 14-002 Staff Memorandum Page 1 of 6 p$O eoq, KODIAK ISLAND BOROUGH '91°' =f. -0 COMMUNITY DEVELOPMENT DEPARTMENT a�,� %c",'+.1 od' '. P&Z September 18, 2013 PUBLIC HEARING ITEM: 7 A 0 , —H'1.-:.: STAFF MEMORANDUM L ALASKA West: Lot 13, Block 16, Tract A, Larsen Bay Subdivision Use: Lodge Zoning: R-1 Single Family Residential 5. Comprehensive Plan: The 2008 Kodiak Island Borough Comprehensive Plan Proposed Future Land Use Map for Larsen Bay identifies this lot as Commercial. The B-Business zoning district is consistent with this commercial designation. 6. Applicable Regulations: The following sections of Title 17 (Zoning) of the Borough Code are applicable to this request: KIBC 17.10.020 Reference and use. In accordance with Alaska Statutes, zoning decisions shall be based upon the recommendations contained in the comprehensive plan. The applicable comprehensive plan is the 2008 Kodiak Island Borough Comprehensive Plan Update. The Larsen Bay section (chapter 11) of the plan notes under; Goals, Policies, & Implementation Actions: Land Use Goal: Enhance flexibility of land use regulations Implementation Actions: Allow small-scale commercial and more Bed-and-Breakfasts and lodges under certain circumstances, such as in mixed use zones. KIBC 17.90.010 Description and intent. The B-Business zoning district is established for the purposes of protecting and encouraging the development of community business core areas that function efficiently as centers of retail business and retail service activities. For the business zoning district, in promoting the general purposes of this title, the specific intentions of this chapter are: A. To encourage the continued use and development of land for retail purposes; KIBC 17.205.030 Manner of initiation. Changes in this title may be initiated in the following manner: C. By petition of one or more owners of property within an area proposed to be rezoned. A petition shall be in the form of an application for a change in the boundary of a district, shall be filed in the community development department, be accompanied by the required fee and such data and information as may be necessary to assure the fullest practicable presentation of facts and shall set forth reasons and justification for proposing such change. KIBC 17.205.055 Submission to assembly. A. Within thirty days after the planning commission has acted favorably upon a proposed zoning change in accordance with the above provisions, a report with recommendations Case No.: 14-002 Staff Memorandum Page 2 of 6 P$0 eos, KODIAK ISLAND BOROUGH yV o o'�- ci COMMUNITY DEVELOPMENT DEPARTMENT Y •. 08�. — ... P&Z September 18, 2013 p =g C% PUBLIC HEARING ITEM: 7 A 3 ALASKA ' STAFF MEMORANDUM shall be submitted to the assembly together with the proposed ordinance. Such recommendations of the planning commission shall be advisory only and shall not be binding upon the assembly. When an ordinance has been forwarded to the borough assembly, the assembly shall act in accordance with this chapter and notice shall be issued as provided in Section 17.72.070, by the borough clerk. B. If the planning commission recommends denial of any proposed amendment, its action shall be final unless the initiating party, within ten days, files a written statement with the clerk requesting that the commission's action be taken up by the borough assembly. COMMENTS This rezone was initiated at the request of the property owner. It is the result of a zoning complaint filed by a neighboring resident expressing concern over the operation of a lodge in the R1-Single-family Residential zoning district. Staff's investigation revealed the applicant had previously initiated a request for rezone of the subject lot to B-Business in an effort to bring the existing lodge into compliance with KIB zoning code (Case 08-21). That case went to public hearing at a Planning and Zoning Commission special meeting held in Larsen Bay on September 20, 2008. Following the public hearing the Commission recommended to the Borough Assembly that the lot be rezoned to B-Business, subject to the following effective date clause: Prior to the rezone becoming effective, the petitioners will obtain zoning compliance for all structures and uses located on the developed lots located within the approved rezone area. Should the zoning compliance requirement not be met within 24 months of Assembly approval, this approval shall become null and void. On November 6, 2008, the Assembly adopted KIB Ordinance No. 2009-081 approving the rezone, subject to the effective date clause. Subsequently, the property owner did not meet the requirements of that clause. As a result, the rezone did not become effective and the lot remains zoned R1-Single-family Residential. In the current effort to bring the lodge into compliance with KIB Code, the applicant again requests that Lot 12, Block 16, Tract A, Larsen Bay Subdivision be rezoned to B-Business. The property owner indicates that a lodge use and substantial lodge structures2 have been developed on the lot since 1997. I Appendix pg. 1 of 4 2 Appendix pg. 2 of 4 Case No.: 14-002 Staff Memorandum Page 3 of 6 PND e04 KODIAK ISLAND BOROUGH COMMUNITY DEVELOPMENT DEPARTMENT Y pM •.i P&Z September 18,2013 PUBLIC HEARING ITEM: 7 A i ALASKA v. STAFF MEMORANDUM CONFORMANCE WITH THE COMPREHENSIVE PLAN: The Larsen Bay section (chapter 11) of the 2008 KIB Comprehensive Plan designates the proposed future use of Lot 12 as Commercial3. That same section states that Larsen Bay's land use goal is to enhance the flexibility of land use regulations4. A listed implementation action to achieve that goal is to allow small-scale commercial and more bed-and-breakfasts and lodges under certain circumstances, such as in mixed-use zoness. The rezone of this lot to B-Business is consistent with these recommendations. ZONING/USE: The subject lot is currently zoned R1-Single-family Residential and the operation of a lodge is not a permitted or conditional use in that zoning district. Staff has determined a lodge to be similar in characteristics to that of a hotel or motel that supports recreational activities, all of which are permitted uses for the B-Business zoning district. The proposed rezone to B-Business would allow for the operation of a lodge on this lot. To further ensure the lot use complies with KIB code, staff recommends the applicant be required to obtain after-the-fact zoning compliance for all structures and uses established on the lot prior to any approved rezone becoming effective. LAND SUITABILITY: The lot in question is suitable for the existing lodge use. RECENT DEVELOPMENT TRENDS IN THE AREA: At the request of residents of Larsen Bay, an update to the community comprehensive plan was included in the 2008 KIB Comprehensive Plan. During the time it took to complete and incorporate that update, lodge uses in the community continued to develop and evolve without the benefit of any discernible development permitting, such as the requirement to obtain Zoning Compliance. Since the adoption of the plan, three (3) Larsen Bay commercial lodge operators have received approval for the rezone of their lots from R1-Single-family Residential to B-Business. TRAFFIC IMPACTS: The lodge has been operating since 1997 with no record of an increased traffic impact on the surrounding area. A rezone to the B-Business zoning district will allow the existing lodge use to continue, resulting in no change to the current traffic level. 3 Appendix pg.3 of 4 4 Appendix pg.4 of 4 5 Appendix pg.4 of 4 Case No.: 14—002 Staff Memorandum Page 4 of 6 Pcap Bog? KODIAK ISLAND BOROUGH -r 40 o�-,`0 COMMUNITY DEVELOPMENT DEPARTMENT n8; ., P&Z September 18, 2013 7a PUBLIC HEARING ITEM: 7A STAFF MEMORANDUM ALASKA ' ADDITIONAL COMMENTS: This rezone request is an effort by the applicant to abate a zoning violation. Upon final decision on this request, staff will follow up with the enforcement action necessary to ensure all structures and uses established on this lot are in compliance with KIB zoning code. Case No.: 14-002 Staff Memorandum Page 5 of 6 PNO B0,4 KODIAK ISLAND BOROUGH 9vu DN`r`1 COMMUNITY DEVELOPMENT DEPARTMENT Q iNt; ,,. .._. P&Z September 18, 2013 a ?`: 'yam= PUBLIC HEARING ITEM: 7A i ALASKA STAFF MEMORANDUM RECOMMENDATION Staff recommends that the Commission forward this rezone request to the Kodiak Island Borough Assembly with a recommendation for approval, subject to an effective date clause provided in the findings of fact section at the bottom this page. APPROPRIATE MOTION Should the Commission agree with the staff recommendation, the appropriate motion is: Move to recommend that the Kodiak Island Borough Assembly approve the rezone of ± 1.49 acres from R1 — Single-family Residential to the B — Business zoning district for Lot 12, Block 16, Tract A, Larsen Bay Subdivision, and to adopt the findings of fact as presented in the staff memorandum dated September 6, 2013, as Findings of Fact for Case No. 14-002. Staff believes that this motion should be approved. FINDINGS OF FACT Section 17.205.020 states that the Commission shall incorporate the following criteria into their report to the Assembly: 17.205.020 A. Findings as to the Need and Justification for a Change or Amendment. The applicable comprehensive plan supports this rezone which is needed to bring the operation of the lodge into compliance with KIB zoning code. 17.205.020 B. Findings as to the Effect a Change or Amendment would have on the Objectives of the Comprehensive Plan. A rezone from R1-Single-family Residential to B-Business would further implement the stated land use goal contained the applicable comprehensive plan. 17.205.020 C. Recommendations as to the approval or disapproval of the change or amendment. The Kodiak Island Borough Planning & Zoning Commission recommends approval of this rezone request, subject to the following effective date: Prior to the rezone becoming effective, the petitioner will obtain after- the-fact zoning compliance for all structures and uses established on the subject lot. Should the zoning compliance requirement not be met within six (6) months of Assembly approval, this approval shall become null and void. Case No.: 14-002 Staff Memorandum Page 6 of 6 Public Hearing Item 7 A P8Z September 18,2013 1 Introduced by: Manager Gifford 2 Requested by: WC 3 Drafted by: CDD Staff 4 Introduced: 10/16/2008 5 Public Hearing: 11/06/2008 6 Adopted: 11/06/2008 7 KODIAK ISLAND BOROUGH 8 ORDINANCE NO. FY2009-08 9 10 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 11 REZONING USS 4872 LARSEN BAY TOWNSITE, TRACT A, BLOCK 16, 12 LOT 12 FROM R1- SINGLE FAMILY RESIDENTIAL 13 TO B-BUSINESS ZONING DISTRICT (CASE NO. 08-21) 14 15 WHEREAS, the Kodiak Lodge is an established hunting and fishing lodge in the community; 16 and 17 WHEREAS, owners of this establishment seek to rezone the parcel of land in keeping with its 18 current use as a lodge and to be consistent with the new KIB comprehensive plan that identifies 19 this parcel for commercial use; and 20 WHEREAS, the Planning and Zoning Commission (P&ZC) conducted meetings and public 21 hearings in Larsen Bay on this and other parcels; and 22 WHEREAS, P&ZC recommends the Assembly find that a rezone of this parcel to B- Business 23 is in keeping with the nature of the existing lodge operation and that it is consistent with the 24 2008 Comprehensive Plan that identifies this lot for commercial purposes; 25 NOW, THEREFORE BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 26 BOROUGH that 27 Section 1: This ordinance is not of general application and shall not be codified 28 29 Section 2: Larsen Bay Townsite, Tract A, Block 16, Lot 12 be rezoned from R1- Single 30 Family Residential to B-Business District subject to the following effective clause: 31 32 "Prior to the rezone becoming effective, the petitioners will obtain zoning 33 compliance for all structures and uses located on the developed lots located 34 within the approved rezone area. Should the zoning compliance requirement not 35 be met within 24 months-of Assembly approval, this approval shall become null 36 and void." 37 38 Section 3: The findings of the Kodiak Island Borough Planning and Zoning Commission are 39 hereby confirmed as follows: 40 17.72.020 A. Findings as to the Need and Justification for a Change or 41 Amendment. 42 The purpose of the rezone is intended to create commercial zoning districts to 43 accommodate existing lodge uses and structures located along the western side 44 of the Larsen Bay Subdivision near the small boat harbor. The petitioners have Kodiak Island Borough Ordinance No. FY2009-08 Page 1 of 2 Case No. 14-002 Appendix Page 1 of 4 pumi�*ea�novom7� pxzSepmm*o//o��o1z . ari ffli. . It Cll 1 1 I fit g' . ----_-- -In li iL - lit".10,4c lis iil Pho�o� �hovvinQ |ndAe ��nucture� |oc�tedonLotl2, B|ock16, Tiact/\ Lar�en8oy�ubdividon. Case No 14-002 Appendix Page 2 of 4 o o 2 el < C, t� N- o ^oiC � . o ro Q ii Cu, _ - . p- a - �y = m LIU wn. 7 N•.. UY, . BAY tr p;:. a VASEN SAY trO to ,rtuc.e a a 0, 0, r .g Y 7`� < g�FP p A s ups _ T" sp � p . t gi�n V so I l `o gN c C.,-o_i m co ._ r cog a I' A d c n r . X t 1 s._4vdk 1 :,.. - a a �� N f`o SI- g n a. /E/' Q I ° 4)4+ I . * .rui O co e.en rn �es'Y Ymt4 0 IV ,N1110 'NV / % �, f " 0 X0.25. X0.5 Miles i W Kodiak Island Borough - Larsen Bay: Proposed Future Land Use :`•;E: . u, Industrial/Light ;"+ :. Conservation ® Industrial Residential 3� Mixed Commercial/ • • Commercial 0 Waterfront/Residential I Public Use WFU~ Kodiaklsland ¢"W' BmpOohonaWO Plan Update w j Source:Kodiak Island Borough GIS, 2006 z ,Y 0. wt Public Hearing Item 7 A P&Z September 18,2013 Goals, Policies Implementation ions Many of the following goals, policies and implementation actions correspond to the issues identified above and/or were identified in the Larsen Bay Community Plan prepared through the .. Rural Leadership Forum process. Land Use Goal: Enhance flexibility of land use regulations. Policies ♦ Address concerns about the social impacts of some lodges located within neighborhoods. A Coordinate with the multiple agencies that have a role in local land use issues. Implementation Actions * Review and develop City of Larsen Bay Boundaries that are consistent with and supports the Community Vision. - - * Acquire Land to allow Tribal Council to enhance development. * Allow small-scale commercial and more Bed-and-Breakfasts and lodges under certain circumstances, such as in mixed-use zones. � = - * Plan for and use on Amook Island. ♦ Expand the boundaries of the City's watershed Transportation Goal: Improve marine transportation facilities. Implementation Action * Develop deep-sea dock to position Larsen Bay to capitalize on its unique location on the west side of the Shelikof Strait, including a ferry service. = .- Public Facilities, Health and Safety Goal: Improve and maintain local infrastructure. Implementation Actions * Develop basic infrastructure repairs and improvements to: 1. Current electrical delivery system including cost of power. 2.Street Lights. 3. water and Sewer. ,_ Kodiaklsland Chapter Eleven .41 Local Communities BOROUGH Page 25 sti January.2008 Comprehensive Plan Update . -. Case No. 14-002 Appendix Page 4 of 4 Public Hearing Item 7A 138.2 September 18,2013 Print Form Submit by Email Kodiak Island Borough foi Community DevelopmentDepartmerjt-y j ./© I II V 4) 710 Mill Ba Rd.Rm 205 I . V t� U Kodiak AK 99615 ;r#_ b6' Ph.(907)486-9362 Fax(907)486-93`1p La JUL 2 62013 http://www.kodiakak.us COMMUNITY DEVELOPMENT DEPARTMENT PROP_ID jot? Application for Rezone KIBC 17.205 C�a i 1--1 -nnz The following information is to be supplied by the Applicant: Property Owner/Applicant: Door 1lI.4SGMtn yr/L ✓z.�✓ 4,4y /9rvw°otr/FS � L LC- Mailing Address: 9171/ ,OWftL Ave -s/^/ _ bl//¢ `ffor7 Phone Number: 771-2, - {-0100 sxr 2_30 Other Contact email,etc.: d/o ri2.), m a3' c tiro ec17 , <-9 Legal Description: Subdv: Block: Lot: / �✓�/ES :✓ gay T1ZK 7d, Z Street Address: Current Zoning: R.-/ S/,/6 Cr -,44y//c y/ Proposed Zoning: 73 -- igaS//✓c SS Applicable Comprehensive Plan: X008 K173 ( 1.,Pe 7 es'We /24N z'' /WV /41/1san/ 8.4 y ytnhp/to/ Explanation of the need&justification for a change or amendment of zoning: /T /S Pa'v//a® 77.47- rAkic 4fgcV mod." 42'Ea.on//wc /4) 63/fvE'7z /d Comte y ',NJ:777z LJ¢WS 7d Q. 'rg re— ,^4S /It Loot c, G hz/¢v' Se-en, PCF/E61-77,1/c. /n/ 77Wf /-v T/on/ S%/'1/Lc= /797 , 6✓c ZL B67cO,ec 7/ IrrOa"di in/6 BL'i b/&-- 1,214wr 70 SF' //✓ Co/Y1Pc-/FPivc6, Explanation of the effect such a change or amendment would have on the objectives of the applicable comprehensive plan: /Jet: /4/4W .W sc 4/06,e-- 7z2 &,Vr/Ncag 7D e;v7e-,z 4 re .9,s /4 LO->6, E, 771-/S Eva_Yawl /n/ 771E 1//Lt4e e Lt/c 61-y .Ss'g - r/9 A/77,1- C- 774,VEs . /.v 6 e-e-64//✓6 l3aj3 Fa-reL/ 6-772/c_ ETC efrn 4_0 Y Lo L/4-/2SF`✓ /3 Date: 7 /9/73 Signature: 4 \7/1471. I /! Case No, 14-002 Application Page 1 of 2 Public Hearing ltem 7A P&Z September 18,2013 CDD Staff Certification Date: CDD Staff: Payment Verification fee Payable in Cashier's Office Room# 104-Main floor of Borough Building ift 7J , Not Applicable $0.00 PAID Less than 1.75 acres: $350.00 1.76 to 5.00 acres: r $750.00 JUL 2 9 2013 'yr 5.01 to 40.00 acres: r $1,000.00 40.01 acres or more: F $1,500.00 KODIAK ISLAND BOROUG` FINANCE DEPARTMENT Case No. 14-002 Application Page 2 of 2 Public Hearing Item 7 A P&Z September 18,2013 Sheila Smith From: Erik OBrien <obrien82 @gmail.com> Sent: Tuesday, August 27, 2013 1:05 PM To: Sheila Smith Cc: Jane Petrich; Stephen O'Brien Subject: Larsen Bay Properties LLC Commercial Rezone - Case 14-002 One of the Larsen Bay Properties LLC's (Kodiak Lodge) buildings is on our property; Bob Maschmedt owner of the building has been aware of this for over 10 years. In addition to the primary structure two small buildings and a storage areas are located on our property. As of June 10th, 2013 we asked that these buildings, and all associated property belonging to Kodiak Lodge be removed; we were told this would happen by July 1st. As of today, August 27th Kodiak Lodge has not moved their belongings off our property, but we are told everything will be moved by September 1st. In June of 2013, we were made aware of further encroachment on our property as Mr. Maschmedt directed his crew to construct a new building on our property. When we made Kodiak Lodge manager(Larry) aware of the situation, he confirmed that the proposed building, and other mobile buildings were indeed on our property. At this time Larry, informed us he would remove all belongings from our property, and change the location of the proposed building. Due to the aggressive behavior of our neighbors squatting on our property, we cordially request that Mr. Maschmedt clearly identify our property line, and provide reparations for the existing building that is on our property prior completion of this rezoning process. Thank you, Erik OBrien Case No. 14-002 Public Comment Page 1 of 3 Public Hearing Item 7 A P&Z September 18,2013 Jack Maker From: JANE PETRICH <jpetrich @gci.net> Sent: Tuesday, September 03, 2013 1:38 PM To: Sheila Smith Subject: Case 14-002 Please provide confirmation that this has been received. Thank you September 3, 2013 Re: Case 14002 Applicant Larsen Bay Properties LLC, Bob Maschmedt, Agent I am writing in opposition to the rezone of Lot 12, Tract A, Larsen Bay Subdivision from Single Family Residential to Business. I own Lot 11 with my children Erik, David, and Stephen O'Brien. I purchased the property in 1988 and my family and I have spent our summers on this property the past 16 years. In the fall/spring of 2010/2011 I was seeking the required permits from the Borough to build a new home on Lot 11. In the process I discovered that one of the Larsen Bay Lodge buildings was over or very close to our property line. Some background: In the late 1990's and early 20001 had become aware of a property dispute between Mr. Maschmedt and the then current owner of Lot 13. The owner of Lot 13 claimed that Mr. Maschmedt had built a structure on Lot 13. During the litigation over the property dispute between the owners of Lots 12 and 13 I was approached on 2 occasions by Mr. Maschmedt's attorney with the suggestion that I sell some of my property to Mr. Maschmedt 1 was not interested in selling to Mr. Maschmedt.<?xml:namespace prefix= o ns= "urn:sch emas-microsof t-com:office:office"/> In the spring of 2011 I contacted Mr. Maschmedt's attorney and asked that he write a letter to his client advising him that his building appeared to be built across our property line according to documents I had reviewed at the Borough. I received a copy of the letter to Mr. Maschmedt from his attorney advising him of my concern but I never was contacted by Mr. Maschmedt Further exploration of Lot 12 during the summer of 2011 revealed that the Larsen Bay Lodge/Mr. Maschmedt had installed his septic system and leach field over the property line between Lots 11 and 12. Mr. Maschmedt's agents at the Lodge were advised of this. In the early summer of 2013 it came to my attention that Mr. Maschmedt was planning on building a large building over the disputed property line. I approached Mr. Maschmedt's agent (Larry) on site and showed him the BLM survey stake used to establish the corner between Lots 11 and 12, Plat 2009-13. Following this stake from the road to the water with a builders compass provided strong evidence that a portion of the proposed building would lay across the property line. The septic system and leach field as well as 2 portable buildings, a temporary structure and miscellaneous tools and equipment were also located within the disputed area. There is no evidence of a survey marker on the water side corner between Lots 11 and 12. As of September 3, 2013 the Larsen Bay Lodge has not constructed the building. The building materials are still stored on Lot 12 and the plan is now to build a 2 story, 28 x 40' structure . In researching my options with the Borough and the State Troopers to settle the property dispute I discovered that the Larsen Bay Lodge did not have building permits for any of the structures on Lot 12 built since the t Case No. 14-002 Public Comment Page 2 of 3 Public Hearing Item 7 A P&Z September 18,2013 purchase of the property. Additionally they were operating their commercial sports fishing lodge on a lot zoned residential. Apparently the Larsen Bay Lodge had requested a rezone of Lot 12 to business property in 2008 (?).The Lodge never followed through with the requirements imposed by the Borough as conditions of the rezone. Lot 12 is and has always retained its residential zoning. I spoke with Mr Maschmedt in person on one occasion this summer. He was not able to produce any property stakes or surveys to support his position that his leach field and kitchen were on his property. He kept referring to his title Insurance which guaranteed he had ownership to the property He would not acknowledge the BLM corner survey stake between Lots 11/12 on the roadside as legitimate. He would not provide a basis for a negotiation to settle the dispute—it was like trying to grab water. Perhaps if Mr. Maschmedt had followed Borough regulations and filed for the required building permits prior to building there would be no property dispute between us now. If Mr. Maschmedt had acknowledged and complied with the judgment resulting from his dispute with the owner of Lot 13 (3K0-03-052) there would be no property dispute between us now. If Mr. Maschmedt had any regard for his neighbors in the community of Larsen Bay there would be no dispute between us now. Mr. Maschmedt has shown that he has no regard for the Kodiak Island Borough code or the property rights of adjacent property owners. He has been operating his business on a residential lot since its beginning. He has expanded his property by building structures first and then leaving it up to adjacent property owners to call him on it. I respectfully request that you deny the Larsen Bay Lodge/Bob Maschmedt a rezone until he acknowledges the property line as established in Plat 2009-13 which was the result of his settlement in his dispute with Lot 13. Respectfully submitted, Jane Petrich 907 486-2968 (Kodiak), 907 847-2218 (Larsen Bay), 907 942-2724 (cell when not in LB) 2 Case No, 14-002 Public Comment Page 3 of 3 ° TON. KODIAK ISLAND BOROUGH ;' t°Al:." AGENDA STATEMENT REGULAR MEETING OF: NOVEMBER 7, 2013 ITEM NO.: 9.B TITLE: Resolution No. FY2014-18 Renaming the Bayside Fire Training Center to Earl Smith, Jr. Memorial Fire Training Center. ORIGINATOR: E/F Staff FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Letter of dispatch, Assembly Resolution No. FY2014-18, KIB Code Chapter 12.15, Fire Protection Area No. 1 Resolution No. FY2014-01, Minutes of FPA1 meeting of 10/8/2013, Agenda Statement dated 7/18/2013, Assembly Newsletter dated 7/19/2013. APPROVAL FOR AGENDA: /- SUMMARY STATEMENT: The Fire Protection Area No.1 Board adopted a resolution on June 18, 2013 requesting the Kodiak Island Borough Assembly officially change the name of the Bayside Fire Training Center to the Earl Smith, Jr. Memorial Fire Training Center. The Mayor appointed and Assembly confirmed the Fire Protection Area Board No. 1 as the citizen panel to review proposed names, hold a public hearing, and identify an appropriate name for the facility. After holding a public hearing on October 18, 2013, the Fire Protection Area Board No.1 adopted FP Resolution No. FY2014-01.The resolution requests that the Kodiak Island Borough Assembly officially change the name of the Bayside Fire Training Center to the Earl Smith, Jr. Memorial Fire Training Center. They are also requesting that the official change of name and dedication occur on Memorial Day 2014. RECOMMENDED MOTION: Move to adopt Resolution No. FY2014-18. Kodiak Island Borough Page 1 of 1 1 Introduced by: Borough Manager 2 Requested by: FPA1 3 Drafted by: FPA1/E/F Staff Introduced on: 11/07/2013 4 Public Hearing: 11/007/2013 5 Adopted on: 6 7 KODIAK ISLAND BOROUGH 8 RESOLUTION NO. FY2014-18 9 10 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 11 EXPRESSING SUPPORT FOR RENAMING THE BAYSIDE FIRE 12 TRAINING CENTER TO EARL SMITH JR. MEMORIAL FIRE 13 TRAINING CENTER 14 15 WHEREAS, Earl Smith Jr. was hired as the first Fire Chief for the Bayside Fire Station in 16 September 1983 and 17 18 WHEREAS, Earl Smith Jr. was instrumental in recruitment and training of volunteers, 19 equipping the new fire station, and establishing standard operating procedures, and 20 21 WHEREAS, Earl Smith Jr. was the driving force behind the funding and construction of 22 the Bayside Community Training Center and Fire Training Center, and 23 24 WHEREAS, Earl Smith Jr. retired from the Bayside Fire Station in October 1998 and 25 subsequently moved to Lemmon, South Dakota where he battled with cancer until his 26 death on February 21, 2013, and 27 28 WHEREAS, it is most appropriate to honor Earl Smith Jr. by renaming the Bayside Fire 29 Training Center to Earl Smith, Jr. Memorial Fire Training Center. 30 31 NOW, THEREFORE BE IT RESOLVED, THAT THE ASSEMBLY OF THE KODIAK 32 ISLAND BOROUGH, after public hearing, hereby renames the Bayside Fire Training 33 Center to the Earl Smith Jr. Memorial Fire Training Center. 34 35 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 36 THIS DAY OF 2013 37 38 KODIAK ISLAND BOROUGH 39 40 41 42 ATTEST: Jerrol Friend, Borough Mayor 43 44 45 46 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough Resolution No. FY2014-18 Page 1 of 1 w„f J t Kodiak Island Borough 't" ._a 9),„....:4\ Engineering & Facilities Department 710 Mill Bay Road � " < f Kodiak, Alaska 99615 I:t=�l�- r Phone (907) 486-9343 Fax (907) 486-9394 Q� J if r>; jclay @kodiakak.us 14- October 14, 2013 Dear Honorable Mayor Friend, On July 18, 2013, the Assembly approved the request of the Fire Protection Area No. 1 Board to start the process for naming the Bayside Fire Training Center to Earl Smith, Jr. Memorial Fire Training Center and appointed the board to serve as the five member citizen panel. In accordance with KIBC 2.15.030, the Fire Protection Area No. 1 Board held a public hearing On October 8, 2013 and identified that it is appropriate to name the building "Earl Smith, Jr. Memorial Fire Training Center". Please see the attached Fire Protection Area No. 1 Board Resolution No. FY2014-01 which was adopted on October 8, 2013. Attached also is the draft minutes for the meeting. Sincerely, Bob Tucker [Type text] Chapter 12.15 BUILDINGS, OTHER FIXED FACILITIES AND PUBLIC PLACES Sections: 12.15.010 Purpose and intent. 12.15.020 Policy. 12.15.030 Procedures. 12.15.040 Changing of names. 12.15.050 Naming a facility for other than an individual. 12.15.060 Application 12.15.010 Purpose and intent. The borough hereby establishes a policy and set of procedures to govern the naming of borough buildings, other fixed facilities and public places.A sound naming policy adds meaning, significance and uniformity to public facilities, minimizes conflict and provides a forum for meaningful discussion regarding naming. Further, a borough naming policy establishes a means of appropriately recognizing prominent individuals and those who have substantially contributed to the Kodiak Island Borough, the state, or the nation. [Ord. FY2009-16 §3, 2009]. 12.15.020 Policy. It is the policy of the Kodiak Island Borough to name borough-owned buildings, other fixed facilities and public places in honor of prominent Alaskans who, by virtue of special efforts, accomplishments or contributions which have benefitted the Kodiak Island Borough of the state of Alaska, have achieved public status worthy of long-term recognition. Non-Alaskans who have substantially contributed to the Kodiak Island Borough, the state of Alaska or the nation as a whole may also be considered. [Ord. FY2009-16 §3, 2009]. 12.15.030 Procedures. A. Preliminary action in naming a building, other fixed facility, or a public place may be initiated by the mayor or by the assembly. Upon approval of a request by assembly motion, a five-member citizen panel will be appointed by the mayor subject to assembly approval to review proposed names; to hold public hearings; and to identify an appropriate name for the building, other fixed facility, or a public place.The citizen panel may be comprised of members of recognized boards and commissions. B. The citizen panel will identify the appropriate name of a building, other fixed facility, or public place. The citizen panel may consider those names submitted by the mayor or the assembly or propose an alternative. Upon agreement by a majority of the citizen panel, a letter advising the mayor shall be dispatched. The mayor will make the panel's letter an attachment to a resolution for consideration by the assembly. Memoranda as appropriate may be appended to the resolution to explain or amplify relevant information for the assembly. [Type text) C. The assembly will hold at least one public hearing on the naming resolution and ensure appropriate information dissemination to the public prior to adoption of the resolution.The name adoption or the name change shall become effective upon adoption of the resolution by the assembly. [Ord. FY2009-16 §3, 2009). 12.15.040 Changing of names. Nothing in this chapter shall be construed to prohibit the changing of names of buildings, other fixed facilities, or public places provided the guidelines of this chapter are followed. [Ord. FY2009-16 §3, 2009]. 12.15.050 Naming a facility for other than an individual. Names for buildings, other fixed facilities, or public places may be selected from categories other than persons. Geographic influences may be considered in selecting names for facilities. Procedures prescribed herein remain applicable. [Ord. FY2009-16 §3, 2009]. 12.15.060 Application. This chapter shall not apply to the naming or renaming of buildings, other fixed facilities, or public places which were donated to the borough contingenf upon assignment of a specific name or to any building, other fixed facility, or a public place constructed or purchased from money or property donated to the borough for the specific purpose of securing a name for the facility. Further, this chapter does not apply to the naming of streets, roads, and sidewalks. This chapter shall apply to all buildings, other fixed public facilities, and places owned by the Kodiak Island Borough and operated by the borough or the Kodiak Island Borough School District. [Ord. FY2009- 16 §3, 2009]. 1 2 3 4 5 6 FIRE PROTECTION AREA NO.1 7 RESOLUTION NO. FY 2014-01 8 9 A RESOLUTION OF THE BOARD OF SUPERVISORS FOR FIRE PROTECTION AREA NO. 1 10 REQUESTING THAT THE KODIAK ISLAND BOROUGH ASSEMBLY OFFICIALLY CHANGE 11 THE NAME OF THE BAYSIDE FIRE TRAINING CENTER TO THE EARL SMITH,JR. 12 MEMORIAL FIRE TRAINING CENTER. 13 14 15 WHEREAS, Earl Smith, Jr. was hired as the first Fire Chief for the Bayside Fire Station in 16 September 1983, and 17 18 WHEREAS, Earl Smith, Jr. was instrumental in the recruitment and training of volunteers, 19 equipping the new fire station, and establishing standard operating procedures, and 20 21 WHEREAS, Earl Smith, Jr. was the driving force behind the funding of and construction of the 22 Bayside Community Training Center and Fire Training Center, and 23 24 WHEREAS, Earl Smith, Jr. retired from the Bayside Fire Station in October 1998 and 25 subsequently moved to Lemmon, South Dakota where he battled with cancer until his death on 26 February 21, 2013, and 27 28 WHEREAS, the Fire Protection Area No. 1 Board of Supervisors, Fire Station Staff, Volunteers, 29 and the Earl Smith, Jr. family would like to recognize the hard work and dedication that Earl 30 Smith, Jr. provided to the fire service, and 31 32 WHEREAS, on July 18, 2013, the Kodiak Island Borough Assembly appointed the Fire 33 Protection Area No. 1 Board of Supervisors to serve as the five member citizen panel to review 34 the name change and hold a public hearing in accordance with Kodiak Island Borough Code 35 12.15, and, 36 37 WHEREAS,the Fire Protection Area No. 1 Board of Supervisors held a public hearing on 38 October 8, 2013 to get public input and discuss the issue. There were no comments received 39 opposing the name change. 40 41 NOW,THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS FOR FIRE 42 PROTECTION AREA NO. 1 that we request the Kodiak Island Borough Assembly officially 43 change the name of the Bayside Fire Training Center to the Earl Smith, Jr. Memorial Training 44 Center, and 45 46 BE IT FURTHER RESOLVED that the Board of Supervisors for Fire Protection Area No. 1 and 47 the Earl Smith, Jr. family requests that the official change of name and dedication occur on 48 Memorial Day 2014. 49 50 ADOPTED BY THE BOARD OF SUPERVISORS FOR FIRE PROTECTION AREA NO. 1 51 THIS 81h DAY OF OCTOBER 2013. FIRE PROTECTION AREA NO. 1 Resolution No. FY2014-01 Page 1 of 2 52 53 54 55 56 57 58 Board of Supervisors, 59 Fire Protection Area No. 1 60 62 e �� 62 63 Rebecca Nelson, Chair 64 65 ATTEST: 66 67 68 69 Cecy ta 70 Engineering& Faclit 71 Kodiak Island Borough 72 October 8, 2013 FIRE PROTECTION AREA NO. 1 Resolution No. FY2014-01 Page 2 of 2 FIRE PROTECTION DISTRICT NO.1 BOARD SPECIAL MEETING October 8, 2013 6:05 p.m. BAYSIDE FIRE HALL 1. CALL TO ORDER CHAIR N. NELSON called the special meeting to order at 6:01 PM 2. ROLL CALL Board Members present were Chair Rebecca Nelson, Board Members Richard Carstens, Andrew DeVries via Teleconference, Vice Chair Jim Pickett, Kiela Pickett, and Ex-Officio member Bob Himes. Also present was Engineering and Facilities Acting Director Bob Tucker, Secretary Jenny Clay. Audience member present was Scott Arndt. 3. ACCEPTANCE/APPROVAL OF AGENDA J. PICKETT moved to accept and approve the agenda for October 8, 2013. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4. ACKNOWLEDGEMENT RECEIPT OF FINANCIAL REPORT CARSTENS moved to Acknowledge Receipt of the Financial Report. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 5. APPROVAL OF MINUTES J. PICKETT moved to approve the meeting minutes of August 21, 2013. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 6. VISITORS COMMENTS None. 7. CHIEF'S REPORT Chief Himes discussed the Alaska Fire Conference as he, Andrew Devires and Jim Pickett attended in Anchorage. He collaborated with Alaska Fire Chiefs which included legislative items such as funding for State Fire Officer 2, 3 and 4 training. Fire prevention open house had approximately 175 people attend. Fire recruitment class had 4 volunteers. The Chiefs pickup was repaired for approximately $300. The Chief recommended that in the next work session the board invite the manager and human resource officer to replace his position as he was retiring. Fire Protection Area No. I Board Special Meeting October 8,2013 Page 1 of The board needed to work on 2014 banquet, the 2015 budget and the election of officers to the board. 8. CHAIR REPORT Chair Nelson reported the fence project had been approved with a purchase order being issued to Bugni Enterprises in the amount of$18,750. The issue of moving the dumpsters was continuing with two alternative locations being investigated. Chair Nelson appreciated all Fire Departments helping with the Fire prevention open house on the Coast Guard base. 9. STAFF REPORT Bob Tucker, Acting Director of the Engineering stated that he is available to come to meetings le h 1 with the board if they need his assistance. 4 10. ACTION ITEMS A. Public Hearing on changing the name of the Training Center. K. PICKETT motioned to approve the Fire Protection Area no. 1 Resolution No. FY2014-01 Chief 1-limes read the resolution and briefly discussed it. Devries moved to close the regular meeting and convene the public hearing. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. Chair Nelson Opened the public hearing. Scott Arndt spoke in favor of FPAI Resolu8tion No. FY2014-01. With no additional public comments, the Chair closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON MOTION TO APPROVE THE RESOLUTION NO. FY2014-01 CARRIED UNANIMOUSLY. B. Adoption of gate policy J. Pickett moved to approve the Bayside Training Center gate policy adopted October 8, 2013. Board discussed the gate policy. The fence would be closed during fire training for the safety of the firefighters and public. Usually it was the last Monday of each month which would be subject Fire Protection Area No. I Board Special Meeting October 8, 2013 Page 2 of 4 se, 1 . REGULAR MEETING OF: JULY 18, 2013 ITEM NO.: 13.D.z TITLE: Per KIBC 12.15, Granting Approval to Start the Process for Naming the Bayside Fire Training Center to Earl Smith,Jr. Memorial Fire Training Center. ORIGINATOR: Manager's Office Staff FISCAL IMPACT: ®Yes$ or 0 No Funds Available 0 Yes 0 No Account Number. Amount Budgeted: ATTACHMENTS: FPA No. 1 Board Resolution No. FY2013-01 and KIBC 12.15 APPROVAL FOR AGENDA: � 12 AO SUMMARY STATEMENT: The Fire Protection Area No. Board of Supervisors adopted the attached Resolution on June 18, 2013 requesting the the Kodiak Island Borough Assembly Officially Change the Name of the Bayside Fire Training Center to Earl Smith, Jr Memorial Fire Training Center. KIBC 12.15 established the policies in naming a building, facility, or a public place. This will require a two step process. First step, approve the request by Assembly motion. The Mayor appoints and Assembly confirms a five-member citizen panel. The citizen panel review proposed names, hold public hearings, and identify an appropriate name for the facility. The code states that the panel may be comprised of members of recognized boards and commissions. If the Mayor feels that the five-member Fire Protection Board should comprise this panel, a recommended motion is below. Second step, upon agreement of the citizen panel, a letter advising the Mayor shall be dispatched and it will be attached to a resolution for consideration of the Assembly. The Assembly will hold at least one public hearing on the naming resolution. RECOMMENDED MOTION: Move to grant approval to start the process for naming the Bayside Fire Training Center to Earl Smith, Jr. Memorial Fire Training Center and direct the Clerk to advertise for the vacancies to the five-member citizen panel. OR Move to grant approval to start the process for naming the Bayside Are Training Center to Earl Smith, Jr. Memorial Fire Training Center and appoint the Fire Protection Area No. 1 Board to serve as the five member citizen panel. Kodiak Island Borough Page 1 of 1 ,J K`ctijakitsland 1.B tOuTo m d /,`-��__ Asa:rnbiy1is1wsre*er ' a'j,,/�r�a��6ier Vol. FY2014, No. 2 July 19, 2013 At its Regular Meeting of July 18, 2013, Kodiak Island Borough Assembly Took the Following Actions: PRESENTED a Thirty-Year Longevity Award to Karl Short, Borough Finance Director. PRESENTED the Employee of the Quarter Award to Jack Maker, Code Enforcement Officer in the Community Development Department. FAILED Ordinance No. FY2014-03 Submitting the Question of the Adoption of a Secondhand Smoke Control Ordinance to the Voters of the Borough at the October 1, 2013 Regular Municipal Election. FAILED to Reconsider the Vote Taken on Ordinance No. FY2014-02 Rezoning Lot 21 Seaview Subdivision From B-Business Zoning District To I-Industrial Zoning District (P&Z Case No. 13-020, Lash Corporation). FAILED Resolution No. FY2014-06 Authorizing the Manager to Execute a Sole Source Agreement Wdh Watterson Construction Company to Perform Kodiak Middle School Concrete Repairs Phase II Project in the Form of a Change Order to Contract No. FY2013-24. ADVANCED Ordinance No. FY2014-04 Rezoning the Remainder Portion of the KIB Landfill Tract And Lot 2 Sawmill Subdivision From a Combination of C-Conservation and PL-Public Use Lands To NU- Natural Use Lands (Case No. 13-027, Landfill) to Public Hearing at the Next Regular Meeting of the Assembly. ADVANCED Ordinance No. FY2014-05 Rezoning a Portion of Lot 1 United States Survey 2539 From C- Conservation To RR1-Rural Residential One Zoning District (P&Z Case No. 13-028, Kodiak Island Borough)to Public Hearing at the Next Regular Meeting of the Assembly. ADVANCED Ordinance No. FY2014-06 Rezoning Tract A Marine Center Subdivision From RB-Retail Business Zoning District To B-Business Zoning District (Case No. 13-029, Marine Center) to Public Hearing at the Next Regular Meeting of the Assembly. ADVANCED Ordinance No. FY2014-01A Amending Ordinance No. FY2014-01 by Amending Budgets to Provide for Various Additional Expenditures and to Budget for a Coastal Impact Assistance Program (CIAP) Grant to Public Hearing at the Next Regular Meeting of the Assembly. APPROVED the Fire Protection Area No. 1 Board's Volunteer Stipend Policy and Length of Service and Special Award Policy. GRANTED Approval to Start the Process for Naming the Bayside Fire Training Center to Earl Smith, Jr. Memorial Fire Training Center and APPOINTED the Fire Protection Area No. 1 Board to Serve as the Five Member Citizen Panel. AUTHORIZED the Manager to Accept a the State of Alaska FY2014 Designated Legislative Grant in the Amount of$4,529,000 for the Landfill Leachate Treatment Plant and Related Phase III Improvements. Minutes of this and other assembly meetings as well as copies of agenda items are available at the Borough Clerk's Office or on the Kodiak Island Borough's website vmw.kodiakak.us.The next regular meeting of the Kodiak Island Borough Assembly Is scheduled on Thursday,August 1,25113,at 7:30 p.m,in the Borough Assembly Chambers, KODIAK ISLAND BOROUGH SY:si 4"0-7,\' AGENDA STATEMENT REGULAR MEETING OF: NOVEMBER 7, 2013 ITEM NO.: 13.A.1 TITLE: Reorganization of the Kodiak Island Borough Assembly Election of Deputy Presiding Officer. ORIGINATOR: Borough Clerk FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: None. .%APPROVAL FOR AGENDA: SUMMARY STATEMENT: 2.25.050 Deputy presiding officer. The assembly shall elect from among its members a deputy presiding officer, as specified in KIBC 2.30.040(A), to act as the chair in the absence of the mayor to conduct the meetings and see that the rules are observed. If the deputy presiding officer is not present or disqualifies himself, the senior assembly member present shall act as the chair. When a member of the assembly is acting as the chair, the member retains all privileges otherwise held as a member of the assembly. 2.30.040 Organization and deputy presiding officer. A. Organization. The assembly shall annually, at the November meeting, elect from its members a deputy presiding officer to serve at the assembly's pleasure. B. Election of the deputy presiding officer of the assembly shall be in the following manner: 1. As the first order of new business, nominations for deputy presiding officer shall be opened. 2. Nominations may be made by any member of the assembly. 3. At the close of nominations, a ballot shall be taken. The clerk shall distribute, collect, and with the assistance of one other person, tally the ballots. The clerk shall announce the results. 4. A majority vote of the assembly shall be required for election. 5. If no majority is cast for any candidate, the candidate with the fewest ballots shall be dropped from the list of candidates until there are two remaining and balloting shall continue until one candidate is elected. C. Deputy Presiding Officer. The deputy presiding officer shall preside as the chair at assembly meetings in the absence of the mayor. If at any meeting the deputy presiding officer is not present, or is unable to act, the senior assembly member present shall preside as the chair. RECOMMENDED MOTION: Move to nominate as deputy presiding officer. Kodiak Island Borough Page 1 of 1 st3 KODIAK ISLAND BOROUGH f:i *i n,‘ AGENDA STATEMENT n6, .X , , REGULAR MEETING OF: NOVEMBER 7, 2013 ITEM NO.: 13.8.1 TITLE: Approval of Change Order No. 3 Amending Contract No. FY2014-13 Architectural and Engineering Services Term Contract for Pre-design Work for the Anton Larsen Dock Replacement Project. ORIGINATOR: Projects Manager FISCAL IMPACT: ® Yes $43,760.00 or ❑ No Funds Available ® Yes ❑ No Account Number: 430-530 452.140 Amount Budgeted: $2,100,000.00 12010.4.A ATTACHMENTS: Change Order No. 3, Change Order No. 1 and No. 2, JYL Proposal, and Contract Backup APPROVAL FOR AGENDA:�� • SUMMARY STATEMENT: Kodiak Island Borough advertised a Request for Proposals for architectural and engineering services for Borough-wide capital improvement projects in June 2013. Six responses were received and reviewed by the Architectural Review Board. The ARB directed staff to enter into negotiations with Jensen Yorba Lott, Inc. (JYL) as the top proposer. Staff negotiated a term contract (FY2014-13) with JYL for projects yet to be determined. The term contract in its present form does not authorize work nor does it obligate KIB for payment. Rather it identifies terms and fees for work to be authorized in the future. This change order will authorize JYL to proceed with pre-design work for the Anton Larsen Dock Replacement project. Pre-design work will include site visits, topographic and bathymetric surveys, and conceptual design options including dock/ramp locations, potential parking configuration and order of magnitude costs. Once the pre-design work is completed KIB will be able to select a design choice, and JYL will provide a fee proposal for permitting, construction documents, bidding, and construction admihistration work. KIB has received Denali Commission and Alaska State Legislature grants for this project. This pre-design work will be funded by the Denali Commission grant, which was specifically for planning and design. RECOMMENDED MOTION: Move to authorize the Manager to execute Change Order No. 3 Amending Contract No. FY2014-13 Architectural and Engineering Services Term Contract for Jensen Yorba Lott, Inc. of Juneau, Alaska for pre-design work for the Anton Larsen Dock replacement project in an amount not to exceed $43,760. Kodiak Island Borough Page 1 of 1 KODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER 710 MILL BAY ROAD KODIAK, ALASKA 99615 Contract No. 2014-13 Change Order No. 3 Project Name, Number & Location Amount of Contract& Change Order Anton Larsen Dock Replacement Original Contract $ 0 430-530 452.140 12010.4.A Previous Changes $ 10,490.00 Contractor This Change $ 43,760.00 Jensen Yorba Lott, Inc. Adjusted Contract $ 54,250.00 Description of Change Cost Pre-design services for Anton Larsen Dock Replacement project, including site $ 43,760.00 visits, topographic and bathymetric surveys, and conceptual design options with order of magnitude costs. The time provided for completion of the contract is(C unchanged) (L. increased)( decreased) by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply thereto. , _ \r / t Accepted By: jvrlo ;( � 'i / )'" /iw) �1 � � Date tf._.� � /_� 2� Contractor's Representative / Recommended: Date Engineering/Facilities Director Finance Director Approved By: Attest: Date Manager(Less Than S/0,000—Total Borough Clerk or all change orders on this contract) If the change order or orders exceeds ten thousand (10,000) dollars, it will require the signatures of A. The mayor and deputy presiding officer; B. The mayor and one(1)assembly member in the absence of the deputy presiding officer; C. The deputy presiding officer and one(1)assembly member in the absence of the mayor; or D. Any two(2)assembly members in the absence of the mayor and deputy presiding officer. Approved By: Date Mayor Deputy Presiding Officer Revised by MIS 06/14/06 Jensen SEE Yorba Lott Inc. ` I = MEMORANDUM • Serving Alaska Since 1935 Date: October 15,2013 To: Matt Gandel, Dave Conrad, Jessi Wolfe, Bob Tucker From: Tony Yorba RE: Anton Larsen Bay Dock Fee Proposal CC: Attached is the proposed pre-design fee for Anton Larsen Dock Replacement, including an itemized proposal for the survey component. The work proposed is intended to provide the Borough with sufficient information to choose which dock location, configuration and relate appurtenances (such as additional parking, ramp for landing craft loading unloading etc) are desired and within the funds and authority of the grant. Once these choices are made the design team will provide a fee proposal for the permitting, construction documents and construction administration services necessary to carry the work forward. The proposed pre-design scope of work included in the attached fee proposal includes the following: 1. Site topographic survey, with connection to existing monuments and delineation of existing DOT right of way and property lines to the extend feasible. We used the attached partial property plat for property lines, but if the monuments noted do not exist we may not be able to duplicate it without extending the survey bearings to some other monument. This should be fairly evident once the survey crew is on the ground. 2. Bathymetric survey: this will assist in determining the depth and contour of the sea bottom below low low water. We need this to determine the scope of in water work necessary to place the support piles for the dock. 3. Travel and equipment expenses to accomplish the above. 4. Site visit by myself and a PND senior dock design engineer to investigate the potential of adding a landing craft ramp adjacent to the existing boat ramp for use in loading and unloading freight and vessels that cannot or should not use the dock ARCHITECTURE• INTERIOR DESIGN• CONSTRUCTION MANAGEMENT 522 WEST 10TH STREET JUNEAU, ALASKA 99801 (907)586-1070 FAX(907)586-3959 www.jensenvorbalott.com PAGE 1 structure. I have included travel expenses for the trip by the senior engineer as well as myself. For this task, which is separate from the survey tasks. 4. Conceptual Dock Design: PND engineering staff will utilize the information developed from the surveys, die site visit, and the review of previously gathered information to develop conceptual design concepts for dock (and possibly ramp) location, potential parking configuration and order of magnitude costs, as well as a general statement on permitting challenges for the various options. Based on discussion with the civil engineering staff we suggest a time and materials budget not to exceed $12,000 be established for compensation for the engineering conceptual design services. We propose these services on a time and materials basis since at this point we do not know the scope of the preferred solution. This ensures that the borough pays only for the services actually needed. 5. We would hold weekly progress meetings between design team and KIB staff to monitor progress and review design questions and other challenges as they arise.. 6. Invoicing: We propose to provide the survey and bathymetric survey on a lump sum basis, and the other services on a time and materials basis. I was hopeful that the survey can be conducted this October, before snow is an issue for the surveyors. I am anticipating that the conceptual design can be accomplished in November if we can be given notice to proceed and if survey work can proceed without significant impedance by ground snow. At that point we should be able to present options for approval by KIB. Once there is a preferred option is selected we can determine what permits will be required as well as the level of effort needed to accomplish those permits. We should also be able to prepare a proposal at that time for the construction documents, bidding and CA phases. Let me know if this is acceptable. We will give the engineers notice to proceed on the survey work as soon as you authorize us. C:Acony\Anton Larsen Dock\Anton Larsen fee proposal 10 15 13.docx ARCHITECTURE• INTERIOR DESIGN•CONSTRUCTION MANAGEMENT 522 WEST 10TH STREET JUNEAU,ALASKA 99801 (907)586-1070 FAX(907)586-3959 w w w.jensenyorbalo tt.com PAGE 2 DESIGN SERVICES PROPOSAL Jensen MEE Yorba SUN PRE-DESIGN SERVICES Lott ESE Project: Anton Larsen Dock Replacement Inc U. Architect Interior Design Construction Manage, Drafter Exec A Cler A ACC STAFF: PMgr A III All Al- Int;lil' Int II --110-111 ID=11 ID-1 ;CM-III CM=11 CM-I D-II D-I; EA' 1 CA 'A TOTAL '. $160 $125 $110 $100 al$95• •i$85 !':•$140 $110 $85 s.$120 ';$95 $90 $85 $75' $801 $40 $85 ARCHITECTURE: Project Management 16 Site Visit 8 design coordination 16 weekly progress meeting 8 Subtotal Hours 48 0 - 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 48 Subtotal Dollars$ 7,680 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7,680 CONSULTANTS: Surveying, bathymetric survey $18,300 Conceptual civil engineering $12,000 Structural Engineering Mechanical Engineering Electrical Engineering Hazardous Materials Investigation Travel expenses(1 arch, 1 engineer at concep de $2,500 Cost Estimating Subtotal $32,800 Overhead/Profit 10% $3,280 Total $36,080 TOTAL PRE-DESIGN SERVICES FEE $43,760., 1352fees2013.Kis-10 Pre-Des 1 10/3/2013 Nil ® I 13 3-Oct-13 1506 West 36th Ave. ANTON-LARSEN BATHYMETRY UPLNADS SURVEY Anchorage,AK.99503 KODIAK, ALASKA Professional Technical Total Survey Activities: Bathymetry and P....,.,. s.....F...,,v 5. E.,,.II s,,..... „° �.,,,•5......°, E................. Cno o........,v uplands survey at the Anton-Larsen s°^' °' s"•°^° small boat dock. $160.00 $140.00 $80.00 $105.00 $95.00 585.00 595.00 4 5420 6 $570 5 $630 10 6 $1.620 R., ,..•,...A,.""...,„-K...,... 6 6 51.200 6 6 $1.200 C, ....�,,..,,.,,..°,°AT51504 M,.",.m.,„ 4 4 $800 • 10 10 52.000 10 10 52.000 4 4 $800 T°'•' 40 40 I 58.000 10 $950 30 4 53.530 . PLS F.". R..,.... 4 5420 T°•"' 34 10 4 $4.900 V..... R...,,.i c.. 4.,....(a $120•,,. $500 $1.500 °,°°,°. $1280 3 5.,.,....,., T. 52501°„. $500 ASSUMPTIONS: 'Total Services&Expenses ' $18,300 1/This estimate has been prepared on the assumption that survey will be conducted during snow free conditions. 2/All reasonably accessible existing monuments in the area of the dock will be surveyed. 3/The estimate includes the survey of above ground utilities and buried utilities that are located by the owner. 10/3/2013Anton-Larsen Bathymetry and Uplands Survey Proposal N. OF T}t ..._DIEPttRMIENT OF COMMERCE,COMMUNITY,AND ECONOMIC DEVELOPMENT ` -. \ c DIVISION OF COMMUNITY AND REGIONAL AFFAIRS ;:r-t81. tor °ter, DEC ? 2011 Alaska Dept of Cor,,merDesignated Legislative Grant Program DORA Grant Agreement Grants Section Grant Agreement Number Amount of State Funds 12-DC-388 $2,000,000.00 Encumbrance Number/AR/Lapse Date Project Title /8782/ 6/30/2016 Anton Larsen Dock Grantee Department Contact Person Name Name Kodiak Island Borough Nancy Pierce Street/PO Box Title 710 Mill Bay Road Grants Administrator City/State/Zip Street/PO Box Kodiak,AK 99615 PO Box 110809 Contact Person City/State/Zip Dria Bray-Holloway dholloway kodiakak.us Juneau,Alaska 99811-0809 Phone Fax Phone Fax 907-486-9321 907-486-9392 (907)465-2023 (907)465-5867 AGREEMENT The Alaska Department of Commerce, Community, and Economic Development, Division of Community and Regional Affairs(hereinafter 'Department')and Kodiak Island Borough(hereinafter'Grantee')agree as set forth herein. Section 1. The Department shall pay the Grantee for the performance of the project work under the terms outlined in this agreement. The amount of the payment is based upon project expenses incurred, which are authorized under this Agreement. In no event shall the payment exceed$2,000,000.00. Section Il.The Grantee shall perform all of the work required by this Agreement. Section III.The work to be performed under this agreement begins 7/1/2011 and shall be completed no later than 6/30/2016. Section IV.The agreement consists of this page and the following: ATTACHMENTS APPENDICES Attachment A: Scope of Work Appendix A: Audit Regulations 1. Project Description Appendix B: Audit Compliance Supplement 2. Project Budget Appendix B2: Insurance 3. Project Narrative Appendix C: State Laws and Regulations 4. Project Management/Reporting Appendix D: Special Requirements and Assurances for 5. Forms Packet Federally Funded Projects(if applicable) Attachment B. Payment Method Appendix E: Site Control Attachment C: Standard Provisions Appendix F: State Fire Marshal Review AMENDMENTS: Any fully executed amendments to this Agreement Grantee Department Signattn W Printed Name and e `k� r(yle. Nate nd Title Rick Gifford, Borough Manager _ 1',5 ,16e li' /Grranttss Administrator 11 Date ! yY .' I D t2 _./' SO, 9---61 / q4.71 GDnj Renewed by: is Juo i, kk,u- �(1sKA ., '\9 Attachment A Scope of Work 1. Project Description The purpose of this FY 2012 Designated Legislative Grant in the amount of$2,000,000.00 [pursuant to the provisions of AS 37.05.315, SLA 2011, Chapter 5, Section 1, Page 35, Lines 16,] is to provide funding to Kodiak Island Borough for use towards Anton Larsen Dock. The objective of this project is to provide upgrades and expansion of existing floating dock facilities at the head of Anton Larsen Bay. This project may include, but is not limited to: o Assessment of need, design services; o Administration; and o Construction of facilities. No more than five percent (5%) of the total grant award may be reimbursed for Administrative expenses for projects involving equipment purchase or repairs and no more than ten percent (10%) of the total grant award may be reimbursed for Administrative expenses for all other projects. To be reimbursed for eligible administrative costs, expenses must be reported on the Designated Legislative Grant Financial/Progress Report form. 2. Project Budget Cost Category Grant Funds Total Project Cost Program Funds $2,000,000.00 $2,000,000.00 3. Budget Narrative The Grant Funds identified above will be used to complete the project described in the above Project Description. Rev.4/2009 Designated Legislative Grant Agreement Attachment A Page!of 2 • 4. Project Management/Reporting This project will be managed by the Grantee. If the Grantee is a City, signatory authority for execution of the Grant Agreement and subsequent amendments is granted to the Mayor. The Mayor may delegate signatory authority for executing the Grant Agreement and amendments to others within the City government via the Signatory Authority Form. The Mayor may also designate financial and progress reporting authority via the Signatory Authority Form. Such delegation is limited to others within the City government, unless otherwise approved by the Department. If the Grantee is not a City, signatory authority for execution of the Grant Agreement and subsequent amendments is granted to the Chief Executive Officer (CEO). The CEO may delegate authority for executing the Grant Agreement and amendments to others within the Grantee's organization via the Signatory Authority Form. The CEO may also designate financial and performance progress reporting authority via the Signatory Authority Form. Such delegation is limited to others within the Grantee's organization unless otherwise approved by the Department. The Grantee must establish and maintain separate accounting for the use of this Grant. The use of Grant funds in any manner contrary to the terms and conditions of this Grant Agreement may result in the subsequent revocation of the grant and any balance of funds under the grant. It may also result in the Grantee being required to return such amounts to the State. The Grantee shall submit a Designated Legislative Grant Financial/Progress Report Form (see attached) each month, or quarterly, with the concurrence of the Department, during the life of the Grant Agreement. Grant Financial/Progress Report Forms are due fifteen (15) days after the end of the month or quarter being reported. The report period is the.first of the month through the last day of the month. If quarterly reporting is approved, the report period is the first day of the first month through the last day of the third month of the quarter. The final Financial/Progress Reports must be submitted within thirty (30) days following completion of the project. Under no circumstances will the Department release funds to the Grantee unless all required reporting is current. 5. Grant Forms Packet The following page, which includes the Designated Legislative Grant Financial/Progress Report Form, is to be used by the Grantee for monthly/quarterly reporting. Additional copies of this form are available from the Department, electronically or in hard copy. Rev.4/2009 Designated Legislative Grant Agreement Attachment A Page 2 of 2 �y COMys Financial Assistance Award Number 01402-00 Cy a 'o Award 4ar" R ^es„... Anton Larsen Dock Replacement DENALI COMMISSION Award Title Planning& Design --' •- 510 L Street,Suite 410 K� Anchorage,Alaska 99501 lf_AS (907)271-1414(phone) (907)271-1415(fax) Performance Period February 1,2012 moon December 31,2013 rvww.denali.gov - _ Recipient Organization &Address Authority CFDA Number Kodiak Island Borough 112 Stat 1854 710 Mill Bay Rd Rm 205 90.100 Kodiak,AK 99615-6340 Denali Commission Finance Ms.Jennifer Price Phone: 907 486-9300 Officer Certification 03/22/2012 Recipient DUNS# 159043244 TIN ii 92-0030845 Cost Share Distribution Table New Funding Prior Period Funding Accounting Code Total Denali Commission Other Contributors Denali Commission Other Contributors 95670000.AI, $80.000 00�'Ou'`?€`r . ,:%."rx 4 i,J,:b 5000 athina sso,000.00 $0 00 nevi€ __ 50.00 lMt#'I2 'y I;0 a;,,.. 50.00 $0 00 2Pn etiffr$.nt i $0.00' k eP3tka4tit r;L'w:' ` so.90 $0.00 imordermaborsi 50 00 vat'orisameel $0.00_ 5000 ValillStirCa $000?:i`a'4"iz+ I""z4 :i!I'.a"°'1 50.00 'JSMII PIONIr ..._ $0.00 W4%&-F, :ii'd.v .a $0.00 $0.00 . ,I $0.00 % _r"drf _ $0.00 $0.00 SSOOLigiligrizata $0.00 : .2`INara $0.00 $0.00 $0.00 BaSOISTS.B $0.00 $0.00 :"^�z'.+,' �.'+''ta. $000 LIP,, .,`xr,Z4 `'1 $000 $0.00 Total 580,000.00_ $0.00 $0.00 $0.00 $80,000.00 This Financial Assistance Award approved by the Federal Co-Chair of the Denali Commission constitutes an obligation of federal funding, Award Conditions to the Financial Assistance Award Between the Denali Commission and Kodiak Island Borough For the Anton Larson Dock Replacement Design Award No. 1402 1. Scope of Work The Denali Commission is providing$80,000 in FY07 FHWA Section 1934 SAFETEA-LU funds to the Kodiak Island Borough (KIB)for the design of subject project. The KIB is providing$20,000 to meet the required match for a total project cost of $100,000. Denali Commission funds and other project funds will be managed by the KIB. This design project will design the replacement of the existing 60-foot floating dock with a 60-foot or 120-foot floating dock. Signature of Authorized Official-Denali Commission Typed Name and Title Date Electronically Signed Mr.Joel Neimeyer 03/19/2012 Federal Co-Chair Rev:05/2008 Architectural/Engineering Review Board Regular Meeting-16 July 2013-5:30 PM Project's Conference Room i. A. Call to Order ltr Chair Hacker called the meeting to order at 5:30 pm"II p: j i, iNJ , ,I {I iii ; B. Roll Call `. Board members present were Gregg Hackeir(GH), Jerrol Friend (JF), Scott Bonney (SB), r:I. Gi r .,Yi y.. Mike Brechan (MB), Bill Barton (BB),Ian°dCliff Ford (CF). KIBIStaff present were Bob Tucker (BT), Matt Gandel (MG) and Jessica Wolfe (IW). '!,,Ii li;,l ;� ,t r, iI:. I II i A QUORUM WAS ESTABLISHED. I'l ■,41. i $ I, ly ∎I �I� ' y 'I '' {u > II, C. Approval of Agenda i p °' ' II G JP MOVED TO APPROVE AGENDA r c , 1 41+i iLA I ''NI L' 11 Ip .?A MOTION PASSED UNANIMOUSLY' ;'`I t III „M ,wl'I.LI 4 D. Approval 4of Minutes from 2/07/13 and 3/26/13. JHMOVED TO APPROVE TI IE'MINUTES.FROM 2/7/13 AND 3/26/13. II I I III ' i ':I 1I U l; I;, I II I'' I I I' 4 i.B e MOTION PASSED UNANIMOUSLY. 'I II,A p cii 1s�f I v Ii ilk, . Li 4 V'tt't Pork E. A&E Proposal Rev ie�i{k I, Board members provided'their ranking of the six firms that submitted proposals, based on the criteria included in,the'REP. The firms that received the highest rankings were Jensen .t i.1, .... ,:nu i j Yorba Lott. MRVdiArdhitects, and USKH. F. Public Comments None. G. Staff Comments None. I H. Board Recommendation for A&E Contract Award MB MOVED TO RECOMMEND STAFF ENTER INTO NEGOTIATIONS WITH JENSEN YORBA LOTT, AND IF THEY WERE UNSUCCESSFUL, THEN MRV ARCHITECTS, THEN USKH. MOTION PASSED UNANIMOUSLY. I. Board Member Comments MB —Submitted his resignation from the ARB due to other commitments. GH —Thanked MB for his service to the ARB. I ,1'1 J. Adjournment 'I u JF MOTIONED FOR ADJOURNMENT.:, I;i Ilr JI./ IV. Ai. MOTION PASSED UNANIMOUSLY, , ;1L 1:. 111';,: MEETING ADJOURNED AT 6:00 PM. , '- ,I�ii ,„ • II y Respectfully Submitted: u, ;I', t II ' I,g,' Matt Gandel, Project Manager/Inspector 11 Date ul1 „'`.1,r {I 'La iX ' f ni I �'11X 1 1 1 '�ll _ ' Y t „ a . 1 l'. i' ICI 1 1 �r,or ' lip Y., Ey,,h.. GreggillIacker, Chair . i. 11 ; Date Architectural/Engineering Review'Board 44 y ,1$ t': Cenfraff'f-act 4-13 -AIA Docui ient B102" - 2007 Standard Form of Agreement Between Owner and Architect without a Predefined Scope of Architect's Services AGREEMENT made as of the Twenty-sixth day of July in the year Two Thousand'Thirteen (In words, indicate day, month and year) BETWEEN the Owner: (Name, legal status, address and other information) Kodiak Island Borough,Municipality This document has important 710 Mill Bay Road legal consequences.Consultation Kodiak,Alaska,99615 with an attorney Telephone Number. 907 486 9210 Is encouraged with respect to its completion or modification. and the Architect: (Nave, legal status, address and other information) Jensen Yorba Lott Inc.,General Corporation 522 West 10th Street Juneau,Alaska 99801 Telephone Number: 907 586 1070 Fax Number:907-586-3959 for the following Project: Name, location and detailed description) Kodiak Island Borough Capital Improvement Projects Kodiak Island Borough Kodiak,Alaska Various CIF projects for the Borough and School District The Owner and Architect agree as follows. Init ALA Document 81021°-2007(formerly B141•'—1997 Part 1).Copyright C)1917.1926,1948,1951,1953,1958,1961,1963,1966.1967,1970. 1974,1977, 1987,1997 and 2007 by The American Institute of Architects.All rights reserved.WARNING:This AIA°Document Is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA°Document,or any portion of h.may result In severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by ALA software at 12:28:30 on 07/28/2013 under Order No.6956926958 1 which expires on 04/15/2014.and is not for resale. User Notes: (1685598309) TABLE OF ARTICLES 1 ARCHITECT'S RESPONSIBILITIES 2 OWNER'S RESPONSIBILITIES 3 COPYRIGHTS AND LICENSES 4 CLAIMS AND DISPUTES 5 TERMINATION OR SUSPENSION 6 COMPENSATION 7 MISCELLANEOUS PROVISIONS 8 SPECIAL TERMS AND CONDITIONS 9 SCOPE OF THE AGREEMENT ARTICLE 1 ARCHITECT'S RESPONSIBILITIES § 1,1 The Architect shall provide the following professional services: (Describe the scope of the Architect's set-vices or identri5 an exhibit or,scope of services document setting forth the Architect's services and incorporated into this document in Section 9.2) The scope of services to be accomplished under this contract shall be as defined in the Request for Proposals for Architectural and EngineerintServices for Kodiak Island Borough Capital Improvement Projects issued by Kodiak Island Borough and dated May 2013. The Scope is further defined by the attached proposal by Jensen Yorba Lott.Inc in response to the RFP and dated June 27,20 1 3. The scope shall be further defined as mutually agreed by KIB and JYL, § 1.2 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances.The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. § 1.3 The Architect shall identify a representative authorized to act on behalf of the Architect with respect to the Project. § 1.4 Except with the Owner's knowledge and consent,the Architect shall not engage in any activity, or accept any employment,interest or contribution that would reasonably appear to compromise the Architect's professional judgment with respect to this Project. § 1.5 The Architect shall maintain the following insurance for the duration of this Agreement. If any of the requirements set forth below exceed the types and limits the Architect normally maintains,the Owner shall reimburse the Architect for any additional cost: ()dentify types and limits of insurance coverage, and other insurance requirements applicable to the Agreement, if any.) .1 General Liability As required by Kodiak Island Borough .2 Automobile Liability As required by Kodiak Island Borough init. AIA Document B102'•-2007(formerly 13141"-1997 Part 1).Copyright®1917.1926,1948,1951.1953,1958,1961, 1963,1666,1967,1970, 1974,1977, 1987,1997 and 2007 by The American Institute of Architects.NI rights reserved.WARNING:This AIA°Document Is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this Ale Document,or any portion of it,may result in severe civil and criminal 2 penalties,and wit be prosecuted to the maximum extent possible under the law.This document was produced by AlA software at 12:28:50 on 07/26)2013 under Order No.6956926958_1 which expires on 04/15/2014,and Is not for resale. User Notes: (1685596309) .3 \Yorkers' Compensation As required by Kodiak Island Borough .4 Professional Liability As required by Kodiak Island Borough ARTICLE 2 OWNER'S RESPONSIBILITIES § 2.1 Unless otherwise provided for under this Agreement,the Owner shall provide information in a timely manner regarding requirements for and limitations on the Project, including a written program which shall set forth the Owner's objectives,schedule,constraints and criteria,including space requirements and relationships, flexibility, expandability,special equipment,systems and site requirements.Within 15 days after receipt of a written request from the Architect,the Owner shall furnish the requested information as necessary and relevant for the Architect to evaluate,give notice of or enforce lien rights. § 2.2 The Owner shall identify a representative authorized to act on the Owner's behalf with respect to the Project.The Owner shall render decisions and approve the Architect's submittals in a timely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. § 2.3 The Owner shall coordinate the services of its own consultants with those services provided by the Architect. Upon the Architect's request,the Owner shall furnish copies of the scope of consulting services in the contracts between the Owner and the Owner's consultants.The Owner shall furnish the services of consultants other than those designated in this Agreement,or authorize the Architect to furnish them as an Additional Service,when the Architect requests such services and demonstrates that they are reasonably required by the scope of the Project.The Owner shall require that its consultants maintain professional liability insurance as appropriate to the services provided. § 2.4 The Owner shall furnish all legal, insurance and accounting services,including auditing services,that may be reasonably necessary at any time for the Project to meet the Owner's needs and interests. § 2.5 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or defect in the Project,including errors,omissions or inconsistencies in the Architect's Instruments of Service. ARTICLE 3 COPYRIGHTS AND LICENSES § 3.1 The Architect and the Owner warrant that in transmitting Instruments of Service, or any other information,the transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the Project. if the Owner and Architect intend to transmit Instruments of Service or any other information or documentation in digital form,they shall endeavor to establish necessary protocols governing such transmissions. § 3.2 The Architect and the Architect's consultants ^'.,hall`° aa-e• -- :-:: -:: :. • - - - .- ' 4 entss .- - -- .: .. } ; :-: -'-•i.:. _ - la:.' amryonaa derogation of the reserved rights of the Architect and the Architect's consultants. § 3.3 Upon execution of this Agreement,the Architect grants to the Owner a nonexclusive license to use the Architect's Instruments of.- ,: .:. • , - ,Service,provided that the Owner substantially performs its obligations, including prompt payment of all sums when due,under this Agreement. The Architect shall obtain similar nonexclusive licenses From the Architect's consultants consistent with this Agreement. The license granted under this section permits the Owner to authorize the Contractor, Subcontractors, Sub-subcontractors,and material or equipment suppliers,as well as the Owner's consultants and separate contractors, to reproduce applicable portions of the Instruments of- - - • - . .• ' : ::: •. - a* mss I:eensc granted In this S..etien 3.3 shall terminate.Service. AIA Document 9102' -2007(formerly 8141 TM-1997 Part 1).Copyright®1917,1926.1948,1951, 1953,1958.1961,1963,1966,1967,1970. 1974,1977, Init. 1987,1997 end 2007 by The American Institute of Architects.All rights reserved.WARNING;This AIA'Document Is protected by U.B.Copyright Law and 3 International Treaties.Unauthorized reproduction or distribution of this AlAe Document,or any portion of It.may result In severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by ALA software at 12:28:30 on 07/2612013 under Orcer No.5956926958_1 which expires on 04/15/2014,and is not for resale. User Notes: (1665598309) § 3.3.1 In the event the Owner uses the Instruments of Service without retaining the author of the Instruments of Service,the Owner releases the Architect and Architect's consultant(s)from all claims and causes of action arising from such uses.The Owner.to the extent permitted by law, further agrees to indemnify and hold harmless the Architect and its consultants from all costs and expenses, including the cost of defense, related to claims and causes of action asserted by any third person or entity to the extent such costs and expenses arise from the Owner's use of the Instruments of Service under this Section 3.3.1. § 3.4 - - _ opted in tie'-3,no other liecnae or right shall :' :-- ender-this-A eement. The Owner shall not assign,delegate,oubheense pledge or etherwis ;•fe c;i l egtse bereierH.a-• .. ,. -- grated- o. - . , � �- : ' -- • • �' •- . Any uneathar-ized-use of the Instruments of Service shall he at the Owner's sole risk and without liability to the Architect and the Architect's consultants. ARTICLE 4 CLAIMS AND DISPUTES § 4.1 GENERAL § 4.1.1 The Owner and Architect shall commence all claims and causes of action,whether in contract,tort, or otherwise, against the other arising out of or related to this Agreement in accordance with the requirements of the method of binding dispute resolution selected in this Agreement within the period specified by applicable law,but in any case not more than 10 years after die date of Substantial Completion of the Work.The Owner and Architect waive all claims and causes of action not commenced in accordance with this Section 4.1.1. § 4.1.2 To the extent damages are covered by property insurance,the Owner and Architect waive all rights against each other and against the contractors,consultants,agents and employees of the other for damages,except such rights as they may have to the proceeds of such insurance as set forth in AIA Document A201-2007, General Conditions of the Contract for Construction, if applicable.The Owner or the Architect,as appropriate,shall require of the contractors,consultants,agents and employees of any of them similar waivers in favor of the other parties enumerated herein. § 4.1.3 The Architect and Owner waive consequential damages for claims,disputes or other matters in question arising out of or relating to this Agreement.This mutual waiver is'applicable,without limitation,to all consequential damages due to either party's termination of this Agreement,except as specifically provided in Section 5.7. § 4.2 MEDIATION § 4.2.1 Any claim,dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to binding dispute resolution.If such matter relates to or is the subject of a lien arising out of the Architect's services,the Architect may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution, § 4.2.2 The Owner and Architect shall endeavor to resolve claims,disputes and other matters in question between them by mediation which,unless the parties mutually agree otherwise,shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of the Agreement.A request for mediation shall be made in writing,delivered to the other party to the Agreement,and filed with the person or entity administering the mediation.The request may be made concurrently with the filing of a complaint or other appropriate demand for binding dispute resolution hut,in such event,mediation shall proceed in advance of binding dispute resolution proceedings,which shall be stayed pending mediation for a period of 60 days from the date of filing,unless stayed for a longer period by agreement of the parties or court order.If an arbitration proceeding is stayed pursuant to this Section,the parties may nonetheless proceed to the selection of the arbitrator(s) and agree upon a schedule for later proceedings. § 4.2.3 The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in the place where the Project is located,unless another location is mutually agreed upon.Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. § 4.2.4 If the parties do not resolve a dispute through mediation pursuant to this Section 4.2, the method of binding dispute resolution shall be the following: Init. AR Document 31021"—2007(formerly 8141"—1997 Part 1).Copyright O 1917,1926,1348,1951,1953,1958,1961,1963,1986.1967,1970, 1974.1977, 1987,1997 and 2007 by The American Institute of Architects.All rights reserved.WARNING:This AIA® Document is protected by U.B.Copyright Law and 4 International Treaties.Unauthorized reproduction or distribution of this Ale Document,or any portion of It,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA software at 12:28:30 on 07/26/2313 under Order No.6956926956 1 which expires on 04/15/2014,and is not for resale. User Notes: (1685598309) (Check the appropriate box. If the Owner and Architect do not select a method of binding dispute resolution below, or do 7701 subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competent jurisdiction.) [ ] Arbitration pursuant to Section 4.3 of this Agreement [X] Litigation in a court of competent jurisdiction [ ] Other(Specify) § 4.3 ARBITRATION § 4.3.1 If the parties have selected arbitration as the method for binding dispute resolution in this Agreement,any claim,dispute or other matter in question arising out of or related to this Agreement subject to,but not resolved by, mediation shall be subject to arbitration,which unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Arbitration Rules in effect on the date of this Agreement.A demand for arbitration shall be made in writing, delivered to the other party to this Agreement,and filed with the person or entity administering the arbitration. § 4.3,1.1 A demand for arbitration shall be made no earlier than concurrently with the filing of a request for mediation, but in no event shall it be made after the date when the institution of legal or equitable proceedings based on the claim, dispute or other matter in question would be barred by the applicable statute of limitations. For statute of limitations purposes, receipt of a written demand for arbitration by the person or entity administering the arbitration shall constitute the institution of legal or equitable proceedings based on the claim,dispute or other matter in question. § 4.3.2 The foregoing agreement to arbitrate and other agreements to arbitrate with an additional person or entity duly consented to by parties to this Agreement shall be specifically enforceable in accordance with applicable law in any court having,jurisdiction thereof. § 4.3.3 The award rendered by the arbitrator(s)shall be final,and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. § 4,3.4 CONSOLIDATION OR JOINDER § 4.3.4.1 Either party,at its sole discretion,may consolidate an arbitration conducted under this Agreement with any other arbitration to which it is a party provided that(I)the arbitration agreement governing the other arbitration permits consolidation; (2)the arbitrations to be consolidated substantially involve common questions of law or fact; and(3)the arbitrations employ materially similar procedural rules and methods for selecting arbitrator(s). § 4.3.4.2 Either parry,at its sole discretion,may include by joinder persons or entities substantially involved in a common question of law or fact whose presence is required if complete relief is to be accorded in arbitration,provided that the party sought to be joined consents in writing to such joinder. Consent to arbitration involving an additional person or entity shall not constitute consent to arbitration of any claim,dispute or other matter in question not described in the written consent. § 4.3.4.3 The Owner and Architect grant to any person or entity made a party to an arbitration conducted under this Section 4.3,whether by joinder or consolidation,the same rights of joinder and consolidation as the Owner and Architect under this Agreement. ARTICLE 5 TERMINATION OR SUSPENSION § 5.1 If the Owner fails to make payments to the Architect in accordance with this Agreement,such failure shall be considered substantial nonperformance and cause for termination or,at the Architect's option,cause for suspension of performance of services under this Agreement If the Architect elects to suspend services, the Architect shall give seven days'written notice to the Owner before suspending services. In the event of a suspension of services,the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Architect shall be paid all sums due prior to suspension and any expenses ALA Document 81021"—2007(formerly 13141 TM-1997 Part 1).Copyright®1917,1926,1948,1951,1953.1958, 1961,1963.1966,1967,1970, 1974,1977, Init. 1967,1997 and 2007 by The American institute of Architects.All rights reserved.WARNING:This AIAe Document is protected by U.S.Copyright Law and 5 International Treaties.Unauthorized reproduction or distribution of this AIAe Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AlA software at 12:28:30 on 0726/2013 under Order No.69569269561 which expires on 04/1512014,and is not tot resale. User Notes: (1685598309) incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 5.2 If the Owner suspends the Project,the Architect shall be compensated for services performed prior to notice of such suspension.When the Project is resumed,the Architect shall be compensated for expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 5.3 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the Architect,the Architect may terminate this Agreement by giving not less than seven days' written notice. § 5.4 Either party may terminate this Agreement upon not less than seven days' written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. § 5.5 The Owner may terminate this Agreement upon not less than seven days'written notice to the Architect for the Owner's convenience and without cause. § 5.6 In the event of termination not the fault of the Architect,the Architect shall be compensated for services performed prior to termination,together with Reimbursable Expenses then due and all Termination Expenses as defined in Section 5.7. § 5,7 Termination Expenses are in addition to compensation for the Architect's services and include expenses directly attributable to tennination for which the Architect is not otherwise compensated,plus an amount for the Architect's anticipated profit on the value of the services not performed by the Architect. § 5.8 The Owner's rights to use the Architect's Instruments of Service in the event of a termination of this Agreement are set forth in Article 3 and Section 6.3. ARTICLE 6 COMPENSATION § 6.1 The Owner shall compensate the Architect for services described in Section 1.1 as set forth below, or in the attached exhibit or scope document incorporated into this Agreement in Section 9.2. (Insert amount of or basis for, compensation or indicate the exhibit or scope document in which compensation is provided for.) Compensation shall be as agreed between the Kodiak Island Borough and Jensen Yorba Lott,Inc. Hourly fees shall be as established in the attached design team standard rate structure. § 6.2 COMPENSATION FOR REIMBURSABLE EXPENSES § 6.2.1 Reimbursable Expenses are in addition to compensation for the Architect's professional services and include expenses incurred by the Architect and the Architect's consultants directly related to the Project, as follows: .1 Transportation and authorized out-of-town travel and subsistence; .2 Long distance services,dedicated data and communication services,teleconferences,Project Web sites,and extranets; .3 Fees paid for securing approval of authorities having jurisdiction over the Project; .4 Printing,reproductions,plots,standard form documents; .5 Postage,handling and delivery; .6 Expense of overtime work requiring higher than regular rates,if authorized in advance by the Owner; .7 Renderings,models,mock-ups,professional photography,and presentation materials requested by the Owner; .8 Architect's Consultant's expense of professional liability insurance dedicated exclusively to this Project,or the expense of additional insurance coverage or limits if the Owner requests such insurance in excess of that normally carried by the Architect's consultants; .9 All taxes levied on professional services and on reimbursable expenses; .10 Site office expenses;and .11 Other similar Project-related expenditures. MA Document 610219—2007(formerly 6141"'—1997 Part 1).Copyright CI 1917,1926,1949,1951,1953,1958,1961,1963,1966,1967,1970, 1974,1977. Init. 1987,1997 and 2007 by The American Institute of Architects.All rights reserved.WARNING:This AlAe Document is protected by U.S.Copyright Law and international Treaties.Unauthorized reproduction or distribution of this Ale Document,or any portion of It,may result In severe civil and criminal 6 penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AlA software at 12:28:30 an 07/26/2013 under Order No.6956926958_1 which expires on 04115,2014,and is not for resale. User Notes: (1685598309) § 6.2.2 For Reimbursable Expenses,the compensation shall be the expenses incurred by the Architect and the Architect's consultants plus an administrative fee of ten percent( 10.00%)of the expenses incurred. § 6.3 COMPENSATION FOR USE OF ARCHITECT'S INSTRUMENTS OF SERVICE • If the Owner terminates the Architect for its convenience under Section 5.5,or the Architect terminates this Agreement under Section 5.3, the Owner shall pay a licensing fee as compensation for the Owner's continued use of the Architect's Instruments of Service solely for purposes of the Project as follows: As negotiated § 6,4 PAYMENTS TO THE ARCHITECT § 6.4.1 An initial payment of Zero Dollars and Zero Cents($0.00)shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner's account in the final invoice. § 6.4.2 Unless otherwise agreed,payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect's invoice. Amounts unpaid Ninety(90)days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rale prevailing from time to time at the principal place of business of the Architect. (Insert rate of monthly or annual interest agreed upon.) 4.00%per annum § 6.4.3 The Owner shall not withhold amounts from the Architect's compensation to impose a penalty or liquidated damages on the Architect,or to offset sums requested by or paid to contractors for the cost of changes in the Work unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution proceeding. § 6,4.4 Records of Reimbursable Expenses and services performed on the basis of hourly rates shall be available to the Owner at mutually convenient times. ARTICLE 7 MISCELLANEOUS PROVISIONS § 7.1 This Agreement shall be governed by the law of the place where the Project is located,except that if the parties have selected arbitration as the method of binding dispute resolution,the Federal Arbitration Act shall govern Section 4.3. § 7.2 Terms in this Agreement shall have the same meaning as those in AIA Document A201-2007,General Conditions of the Contract for Construction. § 7.3 The Owner and Architect,respectively,bind themselves,their agents,successors, assigns and legal representatives to this Agreement.Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other,except that the Owner may assign this Agreement to a lender providing financing for the Project if the lender agrees to assume the Owner's rights and obligations under this Agreement. § 7.4 If the Owner requests the Architect to execute certificates,the proposed language of such certificates shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution. If the Owner requests the Architect to execute consents reasonably required to facilitate assignment to a lender,the Architect shall execute all such consents that are consistent with this Agreement,provided the proposed consent is submitted to the Architect for review at least 14 days prior to execution.The Architect shall not be required to execute certificates or consents that would require knowledge,services or responsibilities beyond the scope of this Agreement. § 7.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Owner or Architect. § 7.6 Unless otherwise required in this Agreement,the Architect shall have no responsibility for the discovery, presence,handling,removal or disposal of,or exposure of persons to,hazardous materials or toxic substances in any form at the Project site. Init. AIA Document 8102^'—2007(formerly B141^"—1997 Pert 1).Copyright®1917,1926,1948,1951,1953,1958,1961,1963,1966.1967,1970, 1974,1977, 1987.1997 and 2007 by The American Institute of Architects.All rights reserved.WARNING:This AIA"'Document is protected by U.S.Copyright Law and 7 International Treaties.Unauthorized reproduction or distribution of this AIA° Document,or any portion of It,may result in severe civil and criminal / penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA software at 12:28:30 on 07/26/2013 under Order No.6956926958_1 which expires on 04/15/2014,and Is not for resale. User Notes: (1685598.309) § 7.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials.The Architect shall be given reasonable access to the completed Project to make such representations. However,the Architect's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary.The Owner shall provide professional credit for the Architect in the Owner's promotional materials for the Project. § 7.8 If the Architect or Owner receives information specifically designated by the other party as"confidential"or "business proprietary," the receiving party shall keep such information strictly confidential and shall not disclose it to any other person except to(I)its employees, (2)those who need to know the content of such information in order to perform services or construction solely and exclusively for the Project,or(3)its consultants and contractors whose contracts include similar restrictions on the use of confidential information. ARTICLE 8 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Agreement are as follows: ARTICLE 9 SCOPE OF THE AGREEMENT § 9.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations,representations or agreements,either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Architect. § 9.2 This Agreement is comprised of the following documents listed below: .1 ALA Document 8102-2007, Standard Form Agreement Between Owner and Architect .2 ALA Document E201-2007,Digital Data Protocol Exhibit,if completed, or the following: .3 Other documents: (List other documents, including the Architect's scope of services document, hereby incorporated into the Agreement.) 1. Kodiak Island Borough Request for Proposal for Architectural and Engineering services for Capital Improvement Projects dated May,2013 2. Jensen Yorba Lott Inc Proposal for Architectural and Engineering Services dated June 27,2013 3. 2013 Standard Fee Schedule This Agreement entered into as of the day and year first written above. OWNER •.HIT T C4)114-11/111117"."-4' d/itoi-----eick 4/ J 1 ( nature) Via. Charles E Cassidy Jr.,Borough Manager 'on Yorba Co • ec (Primed name and title) (Printed name an title) C ' -1Dill *..\gLAN D so -`r O O 2 '91 XISKA 1 Init. AIA Document 8102'"—2007(formerly B14164—1997 Part 1).Copyrigh 1 ,1951,1953,1958.1961,1963.1966,1967,1970, 1974,1977, 1987,1997 and 2007 by The American Institute cf Architects.All rights reserved.WARNING:This Ale Document is protected by U.S.Copyright Law and g International Treaties.Unauthorized reproduction or distribution of this Ale Document,or any portion of it,may result In severe civil and criminal ) penalties,and will he prosecuted to the maximum extent possible under the law.This document was produced by AIA software at 12:28:30 on 07/202013 under Order No.8 9 5 6 9269 58-1 which expires on 04/15/2014,and is not for resale. User Notes: (1685598309) KODIAK ISLAND BOROUGH REQUEST FOR PROPOSALS ARCHITECTURAL & ENGINEERING SERVICES FOR ' �'fr%°y' K® ® I A K I S LAN D ® R® U G 'I CAPITAL IM PROVEM ENT PROJECTS CA, •ems S aj x%."i .}. .. �ryi mF 1.. K — + � -Wire Y�� +S.faSrY` "flint a 'k ..�' -t-- * °� 1.---= rr -+ L�yY' -:_.3,-- "=z+" �? 2 .i `'`di m, R 3y. .I y } x "� s P` i '- a' _ Fe- A .+."'}#{}i_ �'lr r —i`_: :°P :' { 3„T k-::c i �ii°R { � ... 4 _ ep � s- ' -'' .� .�` -cf°'S,fmi'.z ,;4N T #. �} .. �'..�ay�Ngf �'�. '1"^'sfii.'�� rt.+._JY �i y7�1_�� R' :.f�'• '°xl1^' pa, a; Y,��I'.�-'4 �+ .: z '�^-1- tr �v dis RCN ". '.'{i'Sq,1-14.1., -;:' -.`! '?'- -�€'a- �- '.t �r��p �*� ` ,..,,, KY � t l�. r r b, '- a* +a--.--'i. -n ° r 4 a- s � i�7agY x' ??ii{y�,,'' h I .� {.� r A -kw,-q mac, .%..--.24---42'...-4 ° r n b ei 4 7e-�.1 , _-k. t r I d` '. ' rr �t l l e, j ✓f f- .t . w p ? e3. � - '�' ' E# a Jensen ANTONIO YORBA, CEFPI, RCI la=YOTl7d r$ JENSEN YORBA LOTT, INC. LOtt ® 522 WEST 10TH STREET ® JUNEAU, AK 99801 Inc 4 PH:(907)586-1070 LETTER OF TRANSMITTAL Jensen Yorba Lott, Inc. 522 W 10th Street Juneau, AK 99801 June 27, 2013 Mr. Matt Gandel Project Manager/Inspector Engineering & Facilities Department Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 RE: A&E Services for KIB Capital Improvement Projects Dear Matt and Members of the Selection Committee, Jensen Yorba Lott is pleased to present our qualifications in response to the Request for Proposals for architectural and engineering services for Kodiak Island Borough (KIB) Capital Improvement Projects. JYL hopes to continue our professional relationship with KIB and looks forward to another opportunity to assist the Borough in achieving capital project success within your community facilities. We have selected a design team with a cohesive working relationship both together and for the Borough. Together we have the experience to team with you to bring this project to a successful conclusion as we have been doing for over 75 years. Our team is composed of: JENSEN YORBA LOTT, INC.:Architecture, Construction Administration, Interior Design/Space Planning/Programming, Contract & Project Management PND ENGINEERS, INC.:Civil Engineering (Anchorage office), Structural Engineering (Juneau office) RSA ENGINERING, INC.: Mechanical Engineering PDC INC. ENGINEERS: Electrical Engineering EHS ALASKA, INC.: Hazardous Materials Engineering ALASKA ENERGY ENGINEERING,LLC.: Energy Engineering & Life Cycle Cost Analysis SUSTAINABLE DESIGN GROUP: Landscape Architecture TRAVIS/PETERSON ENVIRONMENTAL CONSULTING,INC.: Underground Storage Tank (UST) Removal ESTIMATIONS, INC.: Cost Estimating Our design team takes pride in each and every project we design. Behind every project we design is the ingenuity it takes to provide our clients with the highest quality design possible. Our staff is innovative in its approach and our designers focus on simplicity, reliability, maintainability, energy efficiency, and cost effectiveness. JYL is not afraid to be cutting edge, but we also realize the higher cost of building construction and maintenance in rural Alaska.We temper our innovation with the functional and A&E SERVICES CAPITAL IMPROVEMENT PROJECTS operational realities of a design, to ensure our clients received an end product that they not only enjoy being in, but whose cost of operation is within their budget. I hereby certify the following: • This proposal is valid for at least 90 days from the proposal submission deadline; • We are willing to perform the services described in this RFP: • All staff and other resources which are required to perform the services described in this RFP will be made available by our organization over the life of the anticipated contract; • Jensen Yorba Lott is an equal opportunity employer and will make every effort to maintain equal opportunities for every employee regardless of race, sex, age, or disability: • I, as Corporate Secretary, have authority to bind Jensen Yorba Lott to this proposal. Our proposal is arranged in precisely the same order as the RFP; therefore, responses to specific numerical evaluation factors may be found by turning to that criteria. Furthermore,we have included extended resumes for each team member in the Appendix. We look forward to continuing working with you, the KIB Engineering & Facilities Department, KIB Architectural Review Board, and KIB School District to meet your project goals and objectives. We hereby acknowledge two Addendum to the RFP. Sincerely, Antonio Yorba, CEFPI, RCI Corporate Secretary/Principal Architect Jensen Yorba Lott, Inc. A&E SERVICES CAPITAL IMPROVEMENT PROJECTS �( -, t-- y TABLE OF CONTENTS i '>� ' r_ lbw 3i� ,n_. #pk`* g�e4. ,� - 6 1. Firm Qualifications & Experience 1 �.�,, z.- 4 ? � ,' 2. Proposed Project Team 10 „ ,- mss. _ �, ” :.:6 fi t- ` °*Y � '- 3. Management Plan 15 4. Workload & Resources 20 .ate," �.+ - - li--,. Appendix (Extended Resumes) ; F - x- r _tivats S _ ss. awn t i iR y +jy cTrS� 5`�L 1 nF `rts ! a 1R i w '� -` - _ A&E SERVICES CAPITAL IM PROVEMENT PROJECTS 1. FIRM QUALIFICATIONS & EXPERIENCE 1. PROVIDE DETAILED INFORMATION ON AT LEASTTWO PROJECTS OF KIB HVAC Projects SIMILAR SCOPE TO THE SERVICES REQUESTED. Team member RSA has worked with JYL on numerous past projects in Kodiak, Kodiak Bayside Fire Station Addition and is known as one of the leading mechanical engineering firms in Alaska. We invited them to team on this proposal because of the success of these larger, Bayside Fire Station fire apparatus bay addition was assigned to JYL after a more complex projects, but also on the speed, efficiency, economy of service previous architect was unable to meet the Kodiak Island Borough's budget and and effectiveness of their solutions when it comes to small projects as well. Two program requirements. The existing fire hall was outgrown and no longer had recent projects that come to mind: On the Kodiak Island Borough Building Roof the capacity for the various apparatus types presently in use by the department. Replacement it was determined late in the process that the existing air conditioner Space for turnout,dayroom activities, compressor maintenance, communications, needed replacement. RSA stepped up and in very short order was able to and other functions was also lacking. Working with user groups, the design team determine reasons for lack of performance of the old AC unit, and designed a cost composed a solution using a pre-engineered metal building with one additional bay effective replacement that solved past air quality problems within the project time allowing for present and future use for functions ancillary to the apparatus bays. schedule. Previously they were able to design a replacement to the old air handler Code issues were resolved by using construction type allowances afforded by on the old swimming pool within a short time frame, efficiently using as much of the metal building construction. The site was enlarged to allow the building to be the existing infrastructure as possible to minimize cost to the Borough.The new air configured for drive through, greatly reducing the need to drive in reverse on the handler allows the old pool space to accomodate a number of possible uses since site it remains to be re-programmed. These two examples reflect their approach to service that aligns well with our own -every project, big or small, is important, and Special features include:The metal building shell was insulated using an improved must be approached with the same professionalism and care as the largest project. thermal break system. Slab and perimeter wall insulation was added at the request of the ARB to improve the thermal efficiency of the total structure. A floor grate system draining to an oil/water separator system was provided to meet DEC Centennial Hall Exterior Painting, Juneau regulations for surface discharge. The 11,000 sf facility was built in 2010 for a cost JYL provided a field survey and forensic investigation into appropriate coating of$1.8 million dollars. methodologies for the preparation and re-coating of the near 30 year old wood siding at Centennial Hall. The study looked at the paint holding capacity of the 4,. existing wood, as well as the relative merits of various approaches to preparing a C. 1',°:."7-3, : n. the existing wood for ��ea resurfacing. The cedar siding -r� 2 ° S3 .09 e 1t i a •+, c dap ° �� ,� - at Centennial Hall, which �n t � ''�� + �v� - is similar in texture ands, `°`'-". x§ quality to that used o Larsen .. �f �} ' . � .� `�,� j �t �.; ' Bay School, was recoated :4 - ..aNt4j " ` +f , as'a '° """!!! b.. using a heavy body oil base 'Ali' 7, t #, e k• APPARA'N AY stain that has provided a '-'" § 111161115 - . EXISTING breathable weather repellent . ; FIRE STATIONS ,.ifl a <�%• a�.e �w '^' ti ti r � }. 2 surface to the existing wood. ' " �I y .k, r�s, ;„ �.y ��'i t�� -z 's ,2' � It has proven to adhere well, VT—wet- has �' + ° t. ,. � > been easy to maintain, "ii a'= - - and should ensure the solid °_; .`:,z _ "*- . .. ¢' J cedar siding will continue to t. serve the facility and avoid the need to install new siding for at least ten years. JYL has accomplished over 15 projects at Centennial Hall since its original construction in 1984 from drawings prepared by our predecessor,Ackley Jensen Architects, in joint venture with John Graham Company. JENSEN VORBA LOTT,INC. A&E SERVICES CAPITAL IMPROVEMENT PROJECTS 1 1. FIRM QUALIFICATIONS & EXPERIENCE Old Harbor School Painting 2. DESCRIPTION OF YOUR EXPERIENCE WITH RENOVATIONS INVOLVING Old Harbor had not been repainted since its original construction, and the very high VARIOUS DISCIPLINES, I.E.CIVIL,ENERGY/HEAT, ROOFING, INSULATION, quality cedar siding was beginning to deteriorate to the point where permanent NEW CONSTRUCTION,ETC., PARTICULARLY IN SCHOOL FACILITIES. damage was imminent. We worked with local painters to determine a preparation methodology that was known to work well in Kodiak, and selected prime and finish We have performed renovation work in every school district in coastal Alaska from coats with a proven track record in use in Kodiak.The finish product eliminated Metlakatla to Kodiak. Due to Alaskan funding mechanisms, it is our experience that the fine hairs that were forming on the cedar, and provided a breathable,water school construction funding is oftentimes more readily available than operations resistant finish that has resisted blistering and other problems common to re-coating or routine maintenance funding. As such it is critical that initial "bricks and of older wood surfaces. From our observation of both Old Harbor and Larsen Bay, mortar' investments provide a maximum service life with a minimum of ongoing they are similar in condition and construction. We would use the same approach maintenance. This is the background that colors our approach to each project. to Larsen Bay as Old Harbor, although not necessarily the same products. There have been significant improvements in coatings technology and it would be well We evaluate each renovation project as a unique variation of a common theme worth the effort to investigate coating alternatives to the materials used in the past. - "Given existing conditions,what needs to be done to ensure that the facilities It will be important to ensure that the wood be as dry as possible prior to painting, support the delivery of education, rather than limit it?" We have teamed with and we would likely approach Larsen Bay similar to Old Harbor, where we directed PND, RSA, PDC, and Estimations as a core design team on many, many school the contractor to prepare the wood surfaces, including power washing, and then renovation and new construction projects, often with the assistance of energy usage demobilize until the wood is thoroughly dry. Thus, the prep can take place in less consultant Jim Rehfeldt with Alaska Energy Engineering (AEE). than ideal painting weather, leaving the actual application of coatings to later in the season when the wood is dry. Here are a few: CIVIL Karluk School Oil Tank Replacement The civil site design for the new Kodiak High School is an excellent example of JYL, in partnership with mechanical engineer, RSA, and environmental engineer, the approach PND Anchorage brings to civil engineering. Engineer Paul Kendall TPECI, recently completed design work for the replacement of four Underground is an excellent engineer, very creative in his approach, and very thorough in the Storage Tanks (UST) at Karluk School in Kodiak. Work included decommissioning execution of his design work. We were most impressed by how he worked with the of two 12,000 gallon UST and two 500 gallon UST. removal of existing APB during the high school design process. He is also an excellent listener.The underground fuel piping, and installation of an 8,000 gallon AST, in addition to combination of technical excellence and a very service oriented approach has made excavation, grading and backfill for service road, tank base, and as required, him particularly valuable in the high school design process. Paul has been able to installation of a wood deck. The work is unique, and yet typical of conditions in make obtaining DOT&PF permits for driveways look easy. He was also instrumental Kodiak. The location is remote, and as-built information is sometimes difficult in getting DOT&PF to agree to move the pedestrian flasher to a location better to interpret. At times stakeholder interests can be challenging to reconcile with suited to protect students walking along Rezanoff. He also modified his approach project objectives or budgeting. Contractors take on significant risk in working on to the parking layouts and drainage at the high school as well as additional off the road systems so the design team must take extra care in listening to their geotechnical information as a result of lessons learned through another project. suggestions to achieve best value in the low bid process. However, adjustments to scope or schedule to best accommodate the bidder must be balanced with the We have great confidence in PND Anchorage's civil engineering team and in Paul. Owners expectation for shared value and full execution of the work, as well as the The Borough has benefitted greatly from his work on the high school and we hope responsibility to maintain a fair bidding climate. These and many other issues must to provide the opportunity to continue that service. be addressed while working on projects such as this tank replacement,which at first glance is a simple project but is actually a very high risk project. Our design team is familiar with these issues, and works to address them as clearly and thoroughly as possible. In doing so, they work with Owner and Contractor to minimize risk and improve predictability of outcome. 2 A&E SERVICES CAPITAL IMPROVEMENT PROJECTS JENSEN YORBA LOTT,INC. 1. FIRM QUALIFICATIONS & EXPERIENCE may_ ` ENERGY/HEAT Energy consumption is the largest building operating cost outside of personnel. We � -- $1{ have been active in projects that depart from use of the traditional fossil fuel-fired 111 ,111"11®� �$9a19"' NI heating equipment. 15 years ago we designed the first commercial application of .ME111:! .-1m1®®e`.•I - 8M6tes>s li®u;mi t a ground source heat pump system in Southeast at the Operations Center for Alaska Electric Light& Power in Juneau. Through the use of a ground source ° i®11111111 w_+d�6�®®®;. ''��11QJ I @D-f IIIWi 3, heat pump we were able to both heat and cool the building. The use of ground ' n.� " �`. source heat pumps was untested in Southeast, but since the success of AEL&P ' inn ��. • 4 - _ we have now included them in the design for the Dimond Park Aquatic Center,the '""' y� c g., Juneau International Airport Terminal Renovation (the first GSHP heated terminal L`"'`' "R in the nation),and Auke Bay Elements School Renovation. We also designed the conversion of the Sealaska Corporate Headquarters building in Juneau from oil-fired boilers to a combination bio-mass and electric heating system. Sealaska Bio-Mass Conversion All of these recent alternative energy projects have benefited from grants which have offset the higher capital cost, but which will significantly reduce the operating ym Auke Bay School Geothermal costs and eliminate the use of fossil fuels for these projects.Additionally, we have `&t - included Jim Rehfeldt with Alaska Energy Engineering on our team to provide �= Well Installation 9Y 9 9 P life-cycle cost analyses. His current emphasis on using energy and life cycle r( . ,z w it r 'ii x -- --{ cost analyses to optimize energy systems has provided him a solid background v i 1. F k ', t e" ajr514 xiiiR,llk� 11I of experience for conceptualizing optimal energy systems. He has experience in 4 ,,�,k ill. 'C'+�"ay 3 * z'r` v t* K; + round source heat um systems, seawater heating systems using heat pumps, :_ 9 pump Y 9 Y 9 P P - n c-..a :w+.t3Cai Lik.. : seawater cooling systems, wind generators, hydroelectric turbines, wood heating s- rj F - -ffi 9 Y 9 Y 9 g.ray ,4. �f N� -� m _ j-- systems, and solar heating systems. Fr �y t � -�� 11 His analysis has also been valuable to identify when implementation of an y�� t z #, : +^_ k alternative energy system is not likely to provide sufficient payback to justify Xa Y ' l:21 1l rf. '°A4 - ""' +z ; ' 1 x' implementation. For instance, JYL and AEE performed preliminary studies which "�'_��g_3 :-- , r ;r ' : - r1 „ suggested that ground sourced heat pumps would be successful at the Kodiak �"' r `> yam,°' - '-"�? 5_ High School, However, give the high cost of such a system,we recommended . ` * l '�.iT� a a x v:41,, to the Borough that an actual test well be installed to substantiate the theoretical �p`� 1 ? �%Y & •, ;z - 4'T t JO-4141A'; '-t_ data with actual experience.JYL and AEE put together a bid package to install s '14: ,°.• _ „ r . a fully functional heat loop and rented test equipment that measured the heat 1 .,xy+e- ""-- �;.0 ^4 y yielded from the heat loop. It was discovered that the localized conditions would Ls 4 '.+ t'. '� -�-'t . initially yield sufficient heat to operate a heat pump system, but that it would not %a - � 4 Dimond Park Aquatic Center have sufficient re-charge capacity.The result would have been that over time the ' ,- ,,., .g, a^t x. -,s. Geothermal Loop Field Installation heat pump system would yield less and less heat until it would no longer sustain ` }�= `-`—1- design temperatures. This rigorous attention to detail ensured that KIB funds were utilized in a responsible and justifiable manner. We have utilized AEE on numerous projects where alternative energy sources and systems are pursued; they have become a trusted resource and valuable member of our project team. JENSEN YORBA LOTT,INC. A&E SERVICES CAPITAL IMPROVEMENT PROJECTS 3 1. FIRM QUALIFICATIONS & EXPERIENCE ROOFING INSULATION There is no doubt that exterior envelope issues (roofs, walls, penetrations) Mt. Edgecumbe High g ',i' ® :. — are the single greatest issue affecting buildings in coastal Alaska, and perhaps School(MEHS) and Floyd � �®tatt:i y� n. .a 't i school buildings most of all. At Kodiak High School and Kodiak Learning Dryden Middle School ° a L ai;3e�l& get, t`•'_ Center, we evaluated a chronically defective roof and roof drainage system and (FDMS)are excellent provided a comprehensive solution that included hazardous materials abatement, examples of insulation j'- "*JP' ' FFA reconfiguration of mechanical systems to eliminate roof penetrations, new analysis, seismic analysis t t - — 4 construction of penthouse space to eliminate mechanical equipment exposed and architectural detailing, "' > "�-` to the weather, new drainage systems and new roof membrane system. Work each with unique results. included analysis by the design team of the various roof membranes available, The MEHS Boys Dorm ..; � --'^ r -"f' 4' showing first costs and maintenance costs, warranty coverage and constraints, was a case that insulation MEHS Girls Dorm and summarizing the advantages and disadvantages of each. We further evaluated at interior face of concrete the costs of types and thicknesses of roof insulation to determine the optimum walls had the best payback potential. The MEHS Girls Dorm proved out that combination for maximum payback. Key to the success of this approach was the insulation at exterior face of wood frame walls proved the most cost effective. input of the mechanical engineering firm, and current team member RSA. They are FDMS demonstrated a case where a reasonable payback on retrofit insulation was most knowledgeable about the existing mechanical systems at Kodiak and worked not cost effective, despite the minimal (2') insulation on the existing walls. Part closely with JYL to meet the project goal of eliminating all roof mounted mechanical of the reason was the large heat loss in windows, but the other, often overlooked equipment. reason is the affect mechanical ventilation has on energy costs. Sitka Blatchley Middle School Roof Replacement posed a similar challenge as NEW CONSTRUCTION the Kodiak schools projects, but with the added challenge of extremely complex JYL teamed with PND, PDC, AEE, and Estimations to accomplish the complete roof shapes, built over many years in numerous phases, of various materials. We renovation, including a 4 story addition, to the existing Kodiak High School. The developed a comprehensive detailing approach in conjunction with mechanical and work ranged from preliminary conditions surveys and masterplanning to ongoing structural engineers to eliminate leaks, including at louvers, curbs, and at roof to construction phase services. This project is the culmination of over 12 years of wall connections that occur where the old membrane met the existing EIFS. We continuous service to the community of Kodiak, on projects scattered across also utilized tapered rigid foam insulation to simplify the roof configuration and solve the archipelago. Once the general scope of deficiencies and improvements was near impossible drainage issues. established we conducted a value engineering process that determined the most cost effective approach to roofs, walls, openings, HVAC/lighting and numerous We parlayed some of the experience gained from the Sitka Middle School to the other issues with team member AEE. We then configured the building design benefit of KIBSD when we replaced the low slope roof system at Kodiak Middle utilizing this pre-approved kit of parts. Using this method we achieved wall thermal School(KMS)with a new PVC membrane. The KMS project was unique in that values of R30, average roof R70 windows of R4.5 and many other betterments, all the exhaustive preparation of as-built and demolition drawings proved that the proven with life cycle cost analysis to be the most cost effective solution. many complex roof forms would require a very deliberate roof replacement process involving at least two phases. It also demonstrated that every effort must be made Critical to the success of this project is the phasing plan,developed in close to minimize the potential for electrical fires and damage due to overdriven roof coordination with project management and school staff. The phasing plan allows all fasteners striking electrical equipment. We designed a roof assembly that included a areas of the school to be renovated while the school remains fully occupied, and plywood adhesion layer installed to the existing steel roof deck. The plywood could with no work taking place in occupied areas. The phasing plan was conceived both be installed with a predictable length fastener, and installed with a minimum of risk and verbal) for inclusion in the special conditions to existing building systems. The remaining roof elements were installed adhesively graphics/1y y P portion of the spec as well as the drawings to further ensure that it is fully enforceable throughout the to the plywood layer, providing a secure roof assembly meeting the challenging life of the project. Also notable is the exterior wall design which incorporates large wind uplift loads in the area with no risk of fire due to short circuits. vertical metal wall panels which greatly diminish the number of joints (and possible leak points) in the wall assembly,which is designed for a 130 mph wind speed. The$67M construction cost estimate varied by less than 5% from conceptual design to actual construction bid price. 4 A&E SERVICES CAPITAL IMPROVEMENT PROJECTS JENSEN YORBA LOTT,INC. 1. FIRM QUALIFICATIONS & EXPERIENCE 3. DESCRIPTION OF YOUR EXPERIENCE IN DEVELOPING AN OVERALL PLAN additional dorm rooms to allow for a deliberate increase in student population. FOR ACCOMPLISHING DIFFERENT KINDS OF RENOVATIONS IN MULTIPLE A federal appropriation unexpectedly appeared, fully funding what was expected BUILDINGS OVER A PERIOD OFTIME AND DETERMINING COST/BENEFIT to be a multi-phase project. However, the caveat was that the project had to ANALYSIS FOR RECOMMENDED ALTERNATIVES. be accomplished by the start of classes in fall semester, not winter semester as planned previously, so that more students could be fully accommodated. We Our approach to master planning multi-phase school renovation and additions is accelerated the design process using a modified design-build approach which tailored to suit the requirements of each project. The following are examples of such allowed for the critical user input, but incorporated it incrementally so that the large renovation projects involving multiple buildings, accomplished with unique project could be bid on time to meet the construction deadline.We also revised the methodologies targeted to address the specific needs of each community: masterplan approach, finding additional, temporary classroom space so that the school was able to fully accommodate the increased population. We describe the Juneau International Airport Terminal Renovation cost benefit methods on the previous page. JYL provided product research, design, and construction administration for the replacement of exterior cladding,windows, flashing, and doors.The original Sitka Schools installation consisted of a 1980's era EIFS system that was no longer intact and We developed a sequence of roof renovations for three principal school buildings was leaking badly. We researched a number of replacement options and using a life in Sitka - Baranof Elementary, Blatchley Middle School, and Sitka High School cycle cost analysis, determined that a metal siding option would likely lead to the —which have a combined roof of nearly 200,000sf. All three schools have been best cost benefit. Working with a number of manufacturers we determined the most plagued by roof leaks despite recent major interior and exterior renovations likely panel to provide low cost and high performance over the longest duration. designed by other architects. The community was so distraught by the problems We performed similar product studies for the new strip window wall assembly.We that they demanded the large flat roof buildings be capped with sloped metal roofs. settled on Ori-Design wall panels which are a single wall, folded aluminum panel We provided a detailed analysis of options and costs that clearly demonstrated that in a rain screen configuration. Kawneer windows with integral sun shading and sloped metal roofs were the most expensive option, and least likely to succeed. fight reflecting panels with high performance thermal break insulated glass spacers However, to help manage the strong public sentiment toward sloped roofs, we with glass tinted to optimum light penetration balanced with reduced heat gain.The proposed membrane roof systems for all three schools that incorporate%"per foot installation has proven to be successful, and has been repeated at the subsequent slopes - steep enough to satisfy sloping roof advocates, but still flat enough to terminal expansion. allow the membrane roof that maintenance personnel wanted, and which is most �,- readily conformed to the irregular roof shapes of the existing buildings. . ..E"q a t„,„ ! e ` 'F 3. In each of the cases described above, master planning and cost/benefit analysis .5 '-5 i to was used in unique ways to accomplish the goals of our clients. In all cases, it is � rc ,( rt 4t - 1 ` f��; '� ' •important to recognize that the cost benefit tools are just that, tools that must be f Al jnfr 4 s„" (�( i'al {J=nes ' �ksi,,c�a�� • ; part of the decision making process, but do not drive it. , , ; -, .1 � cJ: p,• . r Tony Yorba is proposed to guide the design team efforts at planning the `,y�.Aq r j • z, L.: tt�r 4••• „"i w, a, �`A J+ renovations and cost/benefit analysis of possible solutions. Over numerous -aatdr. ^ kl' '{'am EPA y! l� , 4.WTJ �tiv.a#+y r projects for KIB, he has shown his willingness to do the detailed investigation necessary to thoroughly understand existing conditions and use that Mt. Edgecumbe High School information to help the Borough craft design solutions that are efficient, easily maintained, and cost effective. He reaches out to whatever resources are Our approach to this project was in large part defined by the injection of additional appropriate and adapts them to the challenges posed by each project He has project funding that came with strings attached.We had started the project based developed relationships with life cycle cost analysts, specialty engineering on the process oriented approach favored by DEED,with the building renovation firms, cost estimators, forensic scientists, and numerous other entities to sequence established by careful analysis of need as identified in the conditions ensure that the best services are offered to the Borough in a cost effective surveys. The masterplan included expanding classroom capacity, followed by manner. JENSEN YORBA LOTT,INC. A&E SERVICES CAPITAL IMPROVEMENT PROJECTS 5 1. FIRM QUALIFICATIONS & EXPERIENCE 4. DESCRIPTION OF YOUR EXPERIENCE WITH THE DEPARTMENT OF FEMA 310 has been used by PND for the Haines School Assessment, the Floyd EDUCATION, FEMA,AND THE REQUIREMENTS OF THE AMERICANS WITH Dryden Middle School Assessment, the Harborview Gymnasium Assessment, DISABILITIES ACT(ADA). Scottish Rite Temple in Juneau, Angoon Elementary School Assessment and Improvements, and the Capitol School Conversion.The evaluations on these DEED: JYL's office is a 2 minute walk from the DEED offices in Juneau. We have projects led to cast effective improvements to the buildings and assurances to the a long, respectful relationship with DEED, in part because of the number of school Owners that risks to life safety were kept to a minimum and the buildings now meet renovations we have accomplished in recent years for Southeast and coastal modern seismic standards. Alaska school districts. There are relatively few capital improvement grants awarded • to school districts like Kodiak. compared to the number of major maintenance As a funding organization, FEMA has similar constraints on grant usage as other projects. This is due in part to how DEED ranks and awards projects. Thus, the federal agencies we work with, as well as criteria for boiler plate and construction pressure is not for more schools, but for better ones. Major Maintenance projects documents, reporting of progress, payment procedures, and other administrative require greater input from the Department due to the complexities of the regulations procedures. It is especially important that any projects with dual funding sources governing major maintenance projects. For instance, many times the regulations be segregated so that grant funding can be tracked separately.This means do not allow an increase in square footage, but an existing chronic problem at establishing separate pay items in construction documents, either through the school may be corrected if an enlarged overhang is provided. Issues such as alternates, separate bid items, or other methods. Our design team is well versed in these must be negotiated with the Department with the hopes that, ultimately, the these requirements and can assist you as needs occur. best interests of the state are achieved, not just rigid adherence to regulation. Our good relationship with the Department in large part stems from understanding the We accomplished a full range of FEMA funded seismic projects in Kodiak, including regulations and working with DEED to use their regulations to solve problems. the three phase Kodiak Middle School, HS Library shear wall improvements, shear walls for Petersen Elementary School and others. These projects have been a We pride ourselves in advocating to DEED for our clients best interests on each source of great pride for the community as well as the design team personally.The and every one of these renovation projects. An example is the Hoonah Schools community recognized a liability and brought their very considerable resources to Auto Shop Renovation, accomplished for the Hoonah School District. The original bear to evaluate the risks with a comprehensive report by a very well respected Hoonah Auto shop facility was a wood framed building. Once we began work on seismic engineering firm, and then implemented the work through a multi year term the building it became clear to our structural engineers, PND, that the structure agreement with JYL. The projects were managed by the late Ken Smith, P.E., who was unsound and not worth saving. Ordinarily the District would lose funding for was recognized by FEMA for the quality of the design process and management such projects because of the regulatory constraints put on renovation projects. used to accomplish this work. We are very proud to have been associated with However,we were able to convince DEED that by saving the existing foundation these projects. we were in effect re-using a portion of the old building, thus meeting the intent of the renovation criteria. We designed a pre-engineered metal building with all new ADA:JYL Shareholder and Interior Designer Charlene Steinman has dedicated systems for less than the cost of the renovation of the existing building. In another a significant portion of her career to design for those with special needs. Her instance we worked closely with DEED to ensure that sufficient funds remained in knowledge of ADA design guidelines and ability to develop design that is sensitive the grant proposed for the Sitka Schools Roof Replacement to pay for sloped metal to the needs of its users is integral to the overall success of our firm. Working roofs. Because we ultimately installed less expensive membrane roof systems, the with project teams, Charlene has been heavily involved in the upgrade of existing remaining contingency was used to correct miscellaneous mechanical deficiencies. buildings to meet current building and accessibility guidelines, as well as new In a very similar manner we followed KIBSD lead in approaching DEED for full design and construction. Charlene has attended multiple continuing education funding of the KHS.We have diligently worked to help the borough accomplish their seminars for ADAAG Design and has put her knowledge to the test providing goals by working closely with the department, listening to all parties and striving ADA survey services for many organizations, as well as providing design and to find a solution that meets the Borough's needs as well as the departments construction services for ADA upgrades for several facilities across Southeast obligations to adhere to regulations. Alaska. Recent projects examples include Auke Bay Elementary School Renovation, Wildflower Court Assisted Living Facility, and the Juneau Pioneer Home. FEMA:Our structural engineer, PND, is very familiar with national guidelines pertaining to the seismic evaluation of existing buildings. PND used FEMA guidelines (now ASCE/SEI 31) to evaluate and rehabilitate existing buildings. 6 A&E SERVICES CAPITAL IMPROVEMENT PROJECTS JENSEN YORBA LOTT,INC. 1. FIRM QUALIFICATIONS & EXPERIENCE 5. DISCUSSION OF OTHER PROJECTS THAT YOUR FIRM HAS COMPLETED We also teamed with KIB and KIBSD to accomplish more than a dozen major WHICH YOU BELIEVE WOULD QUALIFY YOUR FIRM FOR THIS CONTACT. maintenance projects at 15 different facilities on Kodiak Island over a period of seven years. The work included flooring, window and roof replacement, seismic JYL is presently working with PND and AEE on renovations to Auke Bay upgrades, gymnasium additions and renovations, and site improvements. The Elementary School in Juneau. The facility, originally constructed in the 1960's, projects were phased according to imminent need allowing for construction to be has not undergone significant renovation since its construction.The building was completed at a level the community of Kodiak could absorb. Projects completed programmatically and functionally deficient with underutilized space. The existing include Kodiak Middle School Seismic Upgrades, Kodiak High School Gym electrical and mechanical systems were outdated and inefficient and had reached Seismic Upgrades, Kodiak High School Library Seismic Upgrades, Ouzinkie School the end of their useful life. Our team began by revisiting a condition survey we Gymnasium Addition and Seismic Upgrades, Old Harbor School Gymnasium completed in 2005 to determine the current state of the facility.This was followed Addition and Seismic Upgrades, Districtwide MEP Seismic Upgrades (12 schools), by a planning process to determine the most economical design solution, renovation East Elementary HVAC Upgrades, East Elementary Window Replacement, or replacement. Once it was determined that renovation was the best option we Peterson Elementary Seismic Upgrades, and Kodiak High School Pool began a collaborative design process with the Owner and members of the school Reclamation. community. Construction is being completed in three phases to avoid disruption of the educational delivery process. Once completed the renovated facility will be The JYL team has approached all of these projects with the same aggressive energy efficient and serve students and staff in a functionally and programmatically attention to existing conditions as a starting point for design. We have learned efficient manner. The facility will be a LEED certified building and will feature over time that development of accurate base sheets and clear, concise demolition a ground source heat pump heating and cooling system anticipated to reduce drawings is key to successful bids and construction of a renovation project. For operation and maintenance costs by 25%.This extensive$17M renovation project every item demolished there is usually a corresponding element added to the work. is currently under Phase 2 of construction. These elements must be intimately coordinated with existing conditions - problems with existing conditions are one of the most common reasons for delay or change ii. claims during construction. It is the highest risk aspect of the project and one that , we pay a great deal of attention to. akrireint$2:44,14-etMarts,313-1-a•11'""' s-- , , g t e+ rcpa "t zr ` t` From these projects we have also learned to pay a great deal of •attention to local "'� rJ"J r"' " '"' ' n'x ".., 7 3 knowledge and local building technologies and experience. A good example is v tt ',zs J `3x gg t,.f -r�~�`t„' . our a roach to overhan s. Under normal circumstances roof overhangs are a 0 �'` J v'^-a-q , «�y � ' a desirable response to heavy weather conditions. However,we were told to avoid '� �c -..-mr- �` '" s ` .r..-„r�, them in Kodiak unless the problems of corrosion are actively addressed and -� { � r_ resolved. And after observation around town, the reason was clearly seen - metal ' `a - — k ,—.-1`r N % a- -_' wall surfaces are often corroded under them, a condition clearly visible at the �"a_.c rm a ... LL `»1 t entrance to the Wilson Auditorium. Wall panel corrosion on a 45 degree angle Original Auke Bay School Facility downward from the main entry overhang is clearly visible. The corrosion results s from salt spray that settles on these surfaces which rain cannot wash off. Our solution at the Kodiak High School Addition and Renovation is to place very high ,t v [ weather resistant materials (glass, stainless steel, and tropical hardwood) in the ;. rain shadow of overhangs. These and countless other lessons we have learned "` 1 { �;� di s 1 1 A ...- i over our years of service to Kodiak. Conditions really are unique in your community r 0, rc -r�'=' .*Y m.- .'' .s. , • and must be addressed or the final design solution will not achieve greatest � f. ,.. r °r',y' '° -°� l'i' .n *asa''�' efficiency. s "�"�. $ mks; �"1 x,..0.1-.V47, .`,,,:j ie! ,lc a ' ±.WS 3 n r Design Development Rendering -Auke Bay School Renovation JENSEN YORBA LOTT,INC. A&E SERVICES CAPITAL IMPROVEMENT PROJECTS 7 1. FIRM QUALIFICATIONS & EXPERIENCE 6. DISCUSSION OF WHY YOUR FIRM MAY BE PARTICULARLY QUALIFIED TO BE then anticipate ARB concerns and suggestions early enough in the process to SELECTED FOR THIS CONTRACT. incorporate them seamlessly and simplify the formal reviews at schematic, DO and CD. Jensen Yorba Lott has been in continuous practice since 1935. Our office philosophy and core value is that, above all else, we must be of service to our We listen,really listen clients. This means listening to you and working with you to achieve your goals. We Our methodology is to assign a single person, normally Tony Yorba, to work directly have accomplished over 65 school capital and major maintenance projects in the with the Borough on all aspects of a project, from pre-design phases to closeout. past 15 years, over 15 of them with the design team of JYL, PND, and RSA.We This ensures that there is true accountability on the part of the design team for are perhaps the most experienced, qualified designers of coastal Alaska schools. implementation of Owner requirements. Tony has followed this approach through The challenged posed by coastal Alaskan building projects—wind driven rain, his entire career, and on each of the projects accomplished by JYL in Kodiak over constantly fluctuating freeze-thaw cycles, herculean uplift pressures, as well as the last 15 years. He strives to ensure that project requirements dictate the solution, material logistics and labor constraints—are unique and must be fully accounted that it meets City of Kodiak building authority requirements, that it reflect the input for. However, equally important, perhaps even most important, is an understanding of the ARB, and that it includes the special requests of the Borough and School of building forensics, understanding what is occurring in an existing building, what District. And, we know we are not perfect. If we fail to deliver on some aspect of a is causing deficiencies and how to address them.The experience of this team is project, we work doubly hard to ensure that it is corrected. We would never walk uniquely suited to renovation projects, because it is only through experience that we away from a problem. understand what is occurring in a building and how to address it. JYL Experience in Kodiak JYL Design Team Members Through tireless effort,over the last 15 years JYL Principal Architect Tony It really is true that certain design professionals are more suited to particular Yorba has earned the trust of the Kodiak Island Borough and School District types of clients. Over the years in Kodiak, we have utilized a number of different consultants. While we demand as much from our consultants as we do ourselves, and accomplished at least 17 projects totaling over$84M in construction. He we have found that there are certain pairings that have just worked better. We started with roof studies and maintenance projects in 2000, was selected for a selected the design team for this project based exclusively on their experience in series of seismic improvement projects in 2002, and later selected for a series of your community. We believe the firms and individuals we have selected have a village school projects in 2004, including Peterson Elementary, Ouzinkie School, proven track record of technical excellence, design creativity, and perhaps most Larsen Bay School, and Old Harbor School. In 2007, he earned sufficient trust of importantly, a listening ability that suits our approach and level of service we expect both Borough and School District management to be selected to assist with the our entire team to deliver.The team we propose is a little surprising in that we masterplanning of a replacement high school. In 2010, Tony led a team that was have not relied on the multi-disciplinary team that is common in design firms today. successful in being selected to design the new$67M addition and renovation to the Each discipline was selected based on their own merits. As a result,we believe we high school in Kodiak. truly present an All Star team of consulting engineers. We have a strong working JYL Experience working with the ARB relationship with all of them, as well as a strong belief and confidence in their judgment as designers and problem solvers. We believe that we are particularly qualified for this project because we believe in your process. Kodiak is the only public entity we have worked with that has its own built-in value engineering process in the Architectural Review Board. Over the past ten years JYL has completed numerous projects that involved the ARB. These review sessions bring value to your projects with fresh eyes to focus on areas of concern.Additionally, nobody knows better what works best for construction in Kodiak than those who do it for a living.We are supportive of the ARB process, but also recognize that the detailed reviews to which the ARB is committed take time and can lead to schedule delays unless a strategy for seeking out and accommodating ARB comments is built into the design process.We suggest asking for ARB input early in the schematics, DD and CD stages. The design team can 8 A&E SERVICES CAPITAL IMPROVEMENT PROJECTS JENSEN YORBA LOTT,INC. 1. FIRM QUALIFICATIONS & EXPERIENCE 7. PROVIDE TWO REFERENCES FOR EACH PROJECT REFERENCED. Kodiak Bayside Fire Station Addition:Jessica Wolfe, Project Manager, KIB, 907- Harborview Gymnasium Assessment: Joe Mueller, formerly with CBJ School 486-9349: Scott Arndt, KIB Service Area No. I Board, 907-486-3745. District, 907-796-6511; Carl John, LYSD, 907-591-2411. Karluk School Oil Tank Replacement: Matt Gandel, Project Manager, KIB, 907- Angoon Elementary School Assessment and Improvements: Connie Newman, 486-9349; Gregg Hacker, Facilities Manager, KIBSD, 907-481-2288. former Superintendent, 907-735-2236; Nathan Coffee, CBJ Engineering, 907- 586-0895. Kodiak High School Addition&Renovation:Woody Koning, Director of Engineering & Facilities, KIB, 907-486-1789; Jessica Wolfe, Project Manager, Hannah Schools Auto Shop Renovation: Howard Diamond, former Superintendent, KIB, 907-486-9349. 907-835-3600; Nathan Coffee, CBJ Engineering, 907-586-0895. Kodiak Small Schools&Seismic Upgrades:Gregg Hacker, Facilities Manager, Capitol School Conversion: Pam Varni, Executive Director, Legislative Affairs KIBSD, 907-481-2288; Woody Koning, Director of Engineering & Facilities, KIB, Agency, 907-465-6622; Don Johnston, IAA, 907-465-3708. 907-486-1789. Wildflower Court: Ruth Johnson, Administrator, 907-463-8712; Raul Munoz-Ortiz, Mt.Edgecumbe High School: Loren Gehring, Project Manager, State of Alaska, Facilities Manager, 907-463-8713. 907-465-6938; Bill Denkinger, Superintendent, Mt. Edgecumbe High School, 907- 966-2201. Juneau Pioneer Home:Gina Del Rosario, Administrator, 907-780-6422; Jennifer Klein, Facilities Manager, DHSS, 907-465-1870. Kodiak High School/Kodiak Learning Center: Woody Koning, Director of Engineering & Facilities, KIB, 907-486-1789; Bob Tucker, KIB Maintenance Coordinator, 907-486-9343. Floyd Dryden Middle School:Tom Milliron, Principal, 907-463-1828; Joe Mueller, -:- — - ...--. formerly with CBJ School District, 907-796-6511. Auke Bay Elementary School Renovation:Rich Ritter, Project Architect, City& anreatiVity24em perament an lsclpn9t v of e r, ibe- Borough of Juneau, 907-586-0497; Catherine Wilkins, Project Architect, City & • � .. person w can aae iv r the ahtyiof qlservicesr Borough of Juneau, 907-586-0888. '- "° ^" r g requlre.ddINSUCcessfully tg9T; manage and, a n� Juneau International Airport Renovation:Catherine Fritz,Airport Architect, City , piece Compl XtCOnst(UCtion p je t5�On = �'� & Borough of Juneau, 907- 586-0452; Patricia deLaBruere, Juneau Airport s— hme antl wlthm the exlstfngabudget.,: lastrongly E Manager, City & Borough of Juneau, 907-789-7821. 3d"'>r5 T b b lA wx i aiT recommetl hi provldeajnyiarcfite ta .-.i ld Sitka Schools: Dan Jones, City Engineer, City & Borough of Sitka, 907-747-1804; a "irsertnees you maee ° Steve Bradshaw, Superintendent Sitka School District 907-747-8624. mi _ Gregg ileer,1KIBSD e AEL&P Consolidated Operations Center:Tim McLeod, 907-463-6324. _ _.er.,_ 01,./,.vxie:. a^°x^�-'x' "'- Tau .E _ _ Haines School Assessment: Woody Wilson, former Superintendent, 907-874- 3020; Rich Ritter, former Architect, 907-586-0497. JENSEN YORBA LOTT,INC. A&E SERVICES CAPITAL IMPROVEMENT PROJECTS 9 2. PROPOSED PROJECT TEAM 1. PROVISION OF THE PROFESSIONAL QUALIFICATIONS AND EXPERIENCES Antonio Yorba,CEFPI,RCI OFTHE PROPOSED PROJECT TEAM MEMBERS.DISCUSSION OF Tony has arguably completed more school projects in coastal Alaska than any DEMONSTRATED EXPERTISE IN WORKING AS ATEAM ON RECENT other active Southeast architect. In the last three years Tony has managed the PROJECTS. masterplanning of approximately$275M in construction value. At the request of DEED commissioner Larry Ledoux (then superintendent of Kodiak schools) he The personnel we propose for this work have been carefully selected utilizing a began the development of a proposal to completely demolish and re-design the number of specific criteria including: recent experience with renovation of K-12 existing Kodiak High School.Working with the district, Tony led a team including schools in Alaska; experience with renovations in rural Alaska, particularly in the Charlene Steinman to develop a new campus wide masterplan and program of community of Kodiak; responsiveness to schedule and budget; reliability with a functions based on the District's existing education specification. Funding could proven record of follow-through on commitments; design excellence—consistently not be accomplished however, due to the scope of the work. JYL worked with the producing creative, inspiring solutions; and experience with design and construction District by re-planning the facility to include renovation and adaptive re-use of of complex projects large and small as a team.The team we have selected existing facilities to reduce the cost of the project by approximately one third. We exceeds these expectations. also assisted the District in requesting a grant for evaluation and incorporation of alternative energy sources into the proposed new high school. Voter approval The JYL team has extensive experience working together as a team. This of an approximately $80M bond for the high school was obtained in November experience has included complex, renovation design. In the past five years alone 2009. Additionally, Tony has assisted KIB with a series of renovations at facilities JYL has worked on 30 projects with RSA, 92 with PND. 6 with PDC, and 20 across the district. Unequivocally speaking, no other architect knows more about with AEE. We simply cannot express how valuable it is to project success to have the infrastructure, design, and construction processes and needs of Kodiak schools individuals who understand not only the unique requirements of the project but who than Tony. In the words of Scott Williams, "The community of Kodiak has greatly understand the working dynamics and expectations of their team. Our relationships benefitted from having Tony and his team as a business partner." and experience working with one another to form an effective project team is a cornerstone on which we have built this response to your RFP. Paul Gloe,AIA, CSI We have discussed in previous sections of this proposal some of the projects in which our team has worked with one another to successfully achieve these goals Paul has deep experience in all aspects of architectural practice, and excels in of quality facility design and construction in coastal Alaska. The ensuing resumes tackling technical constructability and design challenges. A member of CSI, Paul further discuss the specific qualifications and experience of JYL's proposed project combines his technical design expertise with a strong background in materials and staff. product science to produce highly buildable architectural solutions. Both at the JNU Terminal Renovation and the BRH Surgical Renovation, Paul worked with highly r• Please note that full resume information, including three professional references specific project parameters such as security and maintaining a healthy environment for each team member, can be found in the appendix. during construction. His ability to adapt the design to meet unique requirements will be integral to the success of this work. Paul's depth of experience in developing design solutions based on solid science of constructability for the unique project environment will be crucial. In particular, we will rely on Paul when it comes to _ _ detailing and specifying the construction materials and assemblies. He will work - - "'� b closely with Vern Wigen of DLR to assist in the development of a quality set of bid Not°only awastTany°ankreffeetiVaembemofian are tUrala documents that meets and exceeds your project goals. e e,s ;,-4 1 -ate �rrat team-daas anieffective memberbf our team °�° De n Herinek, Ketchikari Gateway r :- �••" Borough S�,c,�ho�ol Dlst�rleti. _��-��:` 10 A&E SERVICES CAPITAL IMPROVEMENT PROJECTS JENSEN YORBA LOTT,INC. 2. PROPOSED PROJECT TEAM Aaron MacDonald,AIA,LEED AP Dan Fabrello,CSI Since joining the JYL firm in 2011, Aaron has served as design architect on Kodiak Growing up in remote logging camps and the small community of Wrangell, Dan High School Addition and Renovation alongside project manager Tony Yorba.Aaron really°gets"what works and what doesn't in Alaska construction. His background provided architectural design services from conceptual design through construction in construction, mechanics, construction document production and information documents for this extensive $67M, 183,000 SF addition and renovation to the technology has been an important component to his success as a construction existing Kodiak High School.Aaron and the JYL project team worked with the manager. He is detailed and diligent in his work and determined to represent the Kodiak Island Borough to assess the existing conditions of the high school and best interests of our clients while maintaining the integrity of the design intent. He determine the viability of renovation or replacement. Aaron also served as design has overseen the construction of incredibly complex projects, both new construction architect on Auke Bay Elementary School Renovation alongside project manager and renovation. He recently oversaw the construction of a new K-12 school in the Joann Lott.Aaron provided architectural design services for this 43,000 SF remote community of Coffman Cove on Prince of Wales Island. Project logistics renovation of the nearly 40 year old elementary school. Once it was determined were at times daunting, such as the record snowfall that brought the work to a that renovation was the best option, Aaron and the JYL team began a collaborative complete standstill. However,with Dan's oversight the project was completed timely design process with the Owner and members of the school community. Construction with change orders limited to 1.17% of the overall construction contract. is currently underway and will be completed in three phases to avoid disruption of the educational delivery process.The facility will be a LEED certified building and will feature a ground source heat pump heating and cooling system anticipated to Lisa EaganLagerquist, LEED AP BD+C reduce operation and maintenance costs by 25%. In addition,Aaron recently lead Lisa joined the JYL team in 2004 as a drafter and has since proven herself to professional design services on the Juneau Mercantile &Armory Facility and is be a great fit for project administration. For the past year, Lisa has served as currently completing architectural design of the Soboleff/McRae Veterans Village in the primary construction administrator for the extensive $17M renovation of Auke Haines. Bay Elementary School. She has guaranteed that submittals. RFI's, DC's,and substitution requests are answered and issued in a timely manner and organized all documents and file names so that they are easily archived for future reference. Charlene Steinman,ASID, LEED AP ID+C Further, she is responsible for producing weekly logs of submittals, DC's, and RFI's Charlene has led the programming and educational specification processes for a so all project team members have up-to-date information on project documents. diverse assortment of educational types, from technical education such as an auto Lisa also served as the primary construction administrator for the Bartlett Regional shop for Hoonah Schools to new elementary schools like Riverbend in Juneau and Hospital Medical/Surgical East Wing Renovation. She attended weekly progress graduate level facilities for all three campuses of the University of Alaska Southeast. meetings and was responsible for maintaining all communications between JYL This work has enabled Charlene to develop a keen understanding of the necessary and the contractor, Owner, and consultants. RFI, DC, and RFP submittals were components required to provide a healthy, inviting learning environment. Charlene efficiently managed throughout the duration of the project under her direction. is also an accomplished interior designer, highly skilled at blending multiple Additionally, Lisa served as the primary construction administrator for the Ouzinkie materials, finishes and forms into pleasing, functional design solutions.As a School, Gymnasium Addition and Seismic Upgrade in Kodiak. She reviewed member of the Ketchikan High School Renovation team, her work helped transform submittals, effectively conducted weekly progress meeting, managed the flow of a dark, dreary building into an open, light-filled, engaging learning environment. RFI's and DC's, assisted in crafting RFP's for the Owner, and reviewed all pay requests. JENSEN YORBA LOTT,INC. A&E SERVICES CAPITAL IMPROVEMENT PROJECTS 11 2. PROPOSED PROJECT TEAM Paul Kendall,P.E. Brian Nielsen,P.E. Paul is a principal civil engineer at PND and has 12 years of engineering Brian is a licensed structural engineer specializing in building design. His back- experience focusing on site design, roadways, and marine facilities. He has a ground includes inspection and assessment of existing buildings, bridge, and successful history of developing creative and practical solutions while minimizing marine facilities throughout coastal Alaska, design of steel, timber, and concrete cost and environmental impact. Paul's extensive experience working in remote structures. Brian is an American Welding Society Certified Welding Inspector and an communities including Kodiak, Unalaska,Akun Island, and Prince of Wales American Concrete Institute Concrete Field Testing Technician Grade I. Brian has Island to name a few, makes him a valuable asset to our team. Paul recently been an important member of the JYL project team for our Kodiak schools projects managed civil design services for the Kodiak High School Addition and Renovation and we think he will be a valuable asset to this team as well. He was intimately project. The scope included two new paved parking lots, visitor drop-off area, involved in the structural engineering design for Kodiak High School Addition and driveway access, ADA compliant pedestrian routes, extensive concrete hardscape, Renovation, Kodiak Middle School Seismic Upgrades, Peterson Elementary Seismic water main relocation, storm sewer, and sanitary sewer. Paul oversaw design, Upgrades, and Ouzinkie School Gymnasium Addition and Renovation. His firsthand specifications, cost estimating, permitting. coordination with DOT&PF, and is working knowledge of your community and your facilities is an asset to our team. currently assisting with construction administration services. Mack Bergstedt, P.E. T.Bart Adams, P.E. Mack is the President and Principal Mechanical Engineer of RSA and has over 25 Bart has more than seven years of design and construction administration years of experience in the mechanical design field, all of this experience in Alaska. experience on a broad range of civil projects throughout Alaska, particularly Mack performs mechanical designs for various projects ranging from large corn- in rural areas. His experience includes work multiple elements of design from mercial facilities to small commercial buildings, performs heat/loss calculations, conception to completion, including: project coordination; permitting; grading sizes and lays out piping, troubleshoots HVAC systems, provides system balancing. plans; road improvement design and plans; approval of as-built drawings; cost specification writing, project inspection, and other engineering services as directed. &quantity estimating; water, sewer, and storm water system design; as well as Mack is responsible for all phases of projects from predesign meetings with the SWPPP design. Bart recently provided civil design support for the Kodiak High owner through final construction phase services. Mack is experienced in planning, School Addition and Renovation. He was responsible for developing the design, design, specification writing, construction administration, and troubleshooting for specifications, and cost estimates, and is currently assisting with construction a wide variety of projects throughout Alaska, including many in rural areas of the administration services. state. He has experience on projects includes schools, industrial shops, offices, power plants, medical facilities, institutional, and government facilities. In addition to Mack's 25+ years of engineering design experience, Mack spent 6 years in the Chris Gianotti, P.E. construction industry as a plumber and plumber's assistant. He is a licensed profes- For over a decade, Chris has been JYL's right hand when it comes to structural sional engineer with practical experience. Mack has extensive hands-on experience engineering projects for educational facilities. In his 28 plus years of professional as well as design expertise. practice Chris has developed a virtual rolodex in his brain of seismic, snow and wind loading criteria for locations around the state. He has been our "go-to"guy for all of our KIB projects and his extensive understanding of code prescribed design Tracy McKeon,P.E. criteria for your facilities make him an invaluable asset to our team. In a community Tracy has over 16 years experience in mechanical design and the construction in- with high levels of seismic activity such as Kodiak, a structural engineering design dustry and has spent nine of those years with RSA. Her responsibilities include sys- solution that can withstand Mother Nature's wrath isn't just important, it is critical. tem conception, layout, code compliance, design analysis, technical specifications, Chris' personal knowledge and understanding of your community and your facility equipment sizing and selection, as well as construction administration services, cannot be overstated. such as site inspections, DCVR review, and submittal review.Tracy worked for over 6 years for several mechanical contractors and has a wide range of knowledge and hands on experience with plumbing and mechanical installations and design. She has an extensive working knowledge of the cold climate requirements of mechanical systems in all areas of Alaska. 12 A&E SERVICES CAPITAL IMPROVEMENT PROTECTS JENSEN YORBA LOTT,INC. 2. PROPOSED PROJECT TEAM Robert Posma, P.E. Jim Rehfeldt, P.E. Robert has a strong background in high performance facilities and environments. Jim has devoted a large portion of his mechanical engineering career specializing He has extensive experience with facilities in the health care, university, scientific in energy efficiency of systems and facilities, He is one of the most sought after and research applications, as well as large public spaces. He has also worked engineers in Southeast Alaska when it comes to performing energy audits, energy extensively in the Alaska coastal marine environment. Robert was lead electrical and life cycle cost analysis, energy management system evaluation, geothermal engineer for the NOAA Ted Stevens Marine Research Institute at Lena Point and loopfield and ground source heat pump design and commissioning. His knowledge the Metlakatla Clinic in Metlakatla, among other projects. Robert was electrical lead and understanding of energy efficient and alternative energy sources for facilities engineer on the multiple installation for the Engineering Energy Analysis Program make him an important member of our project team. Jim's ability to think"outside with extensive life cycle cost reviews. of the box"when it comes to sustainable, efficient and cost-effective building systems will be of significant value to our project team. Jim provided life cycle cost estimating and energy engineering services for the Kodiak High School Patrick Fox, P.E. Addition and Renovation and the new Thunder Mountain High School in Juneau. Patrick joined PDC in 1998 as an electrical designer and has over 45 years of He provided those same services for two of JYL's recent large-scale projects, the experience providing investigation and electrical inspection services in Alaska. Juneau International Airport Terminal Renovation and the Dimond Park Aquatic He has extensive experience in field investigation for commercial, residential, Center. industrial, municipal, health care, correctional, and educational facilities. Patrick's experience as an electrician,contractor, inspector, and project manager uniquely qualify him for evaluating existing systems, coordinating on-site activities, and Luanne Urfer, PLA,ASLA evaluating construction work. Patrick served as electrical designer on the Kodiak Luanne has more than 35 years of experience in natural resource planning and High School Addition and Renovation project. Electrical systems included complete landscape architecture including all phases of planning and design; concept lighting, power, and IT/data systems,with LED lighting systems being evaluated development and site design, regulation compliance and permitting, construction for application. Patrick also served as lead electrical designer for the Ted Stevens documents and drawings, estimates and construction administration. Luanne served Marine Research Institute Warehouse Concept Design in Juneau. The design as lead landscape architect responsible for project organization, management, included new 200-ampere 480-volt 3-phase 4-wire service with central electric and administration including direct contact and interaction with the client, public heat for the building, 100-ampere 120/208Y-volt system for lighting and branch involvement, organization and involvement with the advisory group, and research, circuits, data, and communications systems. planning and design services from analysis through final design for the master plan for the Delaney Park Strip in Anchorage. She also served as lead landscape architect for Small Boat Harbor Improvements in Seward, providing site layout for Bob French,P.E. circulation and parking layout and plantings for the new breakwater planned for the Bob is a principal engineer and senior consultant with EHS-Alaska and has been community. conducting hazardous materials surveys in Alaska and providing design solutions for over 26 years. His hazardous materials consulting experience includes facility surveys/assessments and the preparation of hazardous materials plans, specifications, abatement cost estimates, and construction administration. Bob works with the procedures and regulations governing hazardous building materials on a daily basis. He has completed numerous renovation projects requiring coordination between the various engineering disciplines, the architect, and the contracting agency or owner. His assessments are accurate, thorough, and they meet the needs of the facility owner for accurate cost and scheduling information. Bob recent relevant experience includes the Juneau State Office Building QC Investigation of Fireproofing, Nome State Office Building Condition Survey, NSB Barrow Central Office Building 209 Leveling and Utilidor Repairs, and the NSB Admin Assembly Addition/Renovation. JENSEN YORBA LOTT,INC. A&E SERVICES CAPITAL IMPROVEMENT PROJECTS 13 2. PROPOSED PROJECT TEAM Eric Morey,ASLA E a If Eric's diversified experience includes landscape designer, assistant project a -- I 4, manager and land planner. In addition, Eric is working towards professional 'Fafr�waS,r nstr.�u._m�ent2l`Insanairiing °. PMI certification, landscape architect professional licensing, and Captains' dmUltlp el "6ptI0- 11S�fOr thprOjeC Career Course for Engineers in the U.S. Army Reserves. He possesses practical " 'that InCiuded a Variety of design experience in sustainable design as applied to tangible projects and is proficient at site design, renderin site layout and production. Erica lies his graphic skills - approaches COSt OptiOfIS n agd3, a 9 g Y P PP 9 P :.- 5. ,se., to any project in both digital and hand drawing applications. For the past seven const_ructability''conslderatlons. They , years, Eric has worked in Alaska where he has participated in public involvement in — „Z." -"' in4 a' " ul v P P P w 97,-0_ w.rh a team of subconsica.. = high profile projects as well as small local citizen advisory groups and has worked T} a"e.2 �+" engioeers,to address many criticf with multiple public agencies. Eric's unique combinations of project management —,— ; tt experience, as well as his background in landscape architecture and land planning, Ce.arlOS`Of operational Impacts an. r ' have made him an excellent choice to help bridge the gap between the client's fun t`lonal.""u"t112atlon-of the terminal '' needs and functional design. .;while COF14.101011 S unP�,,d�erway v�; Michael Carlson '�€'s* .r In addltlonito prtivldmgscr ativeei Michael is a staff environmental engineer with experience in designing and i§xyam r-f -' -,- implementing remediation plans, hazardous waste management, and performing _ 'design worker der dlfficultibudget ttr' z Environmental Site Assessments. Michael also has a significant background in considerations, Tonythas embraced} d federal regulations including the development and compilation of NEPA documents, the sustainabl6ty�,goals forathe project assessing environmental impacts, and writing scientific reports. Michael is ii j j a Sam' -3.-.` s`` .: experienced working in the community of Kodiak having recent) teamed with JYL and�helpedtthefat�,, p convert tolar"3� on the Karluk School Oil Tank Replacement, along with mechanical engineers RSA. —� g@othermal heatingaandaVentllation Michael oversaw the replacement of four Underground Storage Tanks (UST) at the —y st@m==This has regulred-specfaIY school and the installation of an 8,000 gallon AST. Michael is well accustomed to �,effO tS df coordination and thi king remote field work throughout Alaska while working in inclement weather. tea: t;,y; outside ea. rthat,have resulted m "m alvery exclting pro ct=thatyw bel eve. -o r-= s l,.;_.i t to Jay Lavoie wllltset a high perfiormancelstandardtfo�'r; � Jay has provided cost estimating and scheduling services to the Alaska design publlbUllding$ IndJUn @a _ `4 and construction community for more than 28 years.This includes involvement in -°= •° - , _ over 175 school projects throughout the state.Jay has experience in the DEED m - ""` cost-estimating format,which provides fora work break down structure very similar Catherine Fntz, Airport Arehdect CBJ to the Uniformat system. He has provided estimating services for more than 30 � d - �� projects using this system. He works closely with the design team to determine cost _ e 'r 3 controls and alternates as the design progresses. �x_.• r @�a" ti 14 A&E SERVICES CAPITAL IMPROVEMENT PROJECTS JENSEN YORBA LOTT,INC. 3. MANAGEMENT PLAN 1. DISCUSSION OF YOUR PROPOSED MANAGEMENT PLAN FORTH'S CONTRACT.PROVIDE ATABLE OR CHART THAT SHOWS ORGANIZATIONAL STRUCTURE,CHAIN OF SUPERVISION, DECISION AUTHORITY AND COMMUNICATIONS. The JYL management strategy for this project is simple: appoint the most 'BEARD BOROUGH reliable, talented professionals available to positions of key responsibility, monitor MATT GANDEL PROJECT MANAGER/INSPECTOR progress, and assign resources as required to maintain the preferred schedule. Our organization chart illustrates the structure of our team, and how the chain aYSUS isuctu t ==aRe'grECroRx = orcrirm of supervision and decision making authority proceeds. It also depicts the APND ENGINEERS INC. `51ENSENYORBALOTEANC - BA ENGINEERING IN designated point of communication for each discipline. Tony Yorba is the direct PAUL KENDALL ANTONIO TORBAY MACK BERGSTEDT conduit between the KIB and the design team. Each major consultant has a single PeIrvQPnL CIVIL ENGINEER PRINCIPAL MECHANICAL ENGINEER PM/PNW CI?Al AArAIiECi T.BART ADAMS TRACY MCKEON communication point resulting in a simple, speedy communication plan. CIVIL ENGINEER PAUL GLOE ,MECHANICAL ENGINEER PROJECT ARCHITECT CHRIS GIANOTTI Additional management strategies will be developed on a case by case basis. PRINCIPAL STRUCTURAL ENGINEER AARON MACDONALD g g p Y PROJECT ARCHITECT RPCTK% However, we have found that the KIB projects office standard procedure of utilizing BRIAN NIENGIN Pt)DaxLtNGIHmo� STRUCTURAL ENGINEER CHARLENE SrEINMAN weekly project meetings to manage and monitor project progress is a simple INTERIOR DESIGN ROBERTPOSMP PRINCIPAL ELECTRICAL ENGINEER and very effective way to ensure that schedules are maintained, that sufficient DAN .O PATRICK FOX resources are allocated, and that Owner requirements and included in the work. CM/CONSTRUCTION ION ADMINISTRATION ELECTRICAL ENGINEER We utilize GoToMeeting to ensure all parties to the work are included visually LISAEAGANLAGERGUIST CONSTRUCTION ADMINISTRATION as well as telephonically. We maintain project minutes and agenda and work to ensure the meetings are speedy, efficient and provide the sort of accountability that the KIB should have from their consultants. If requested, the JYL team will _- AS MIMEO incorporate eBuilder as the primary documentation maintenance and distribution system for managing your projects. We are currently using eBuilder for all work on °eHHis.ENOS: AwG$:S.2 e1S°COST EARMAljNG AKENERw yANGINEERIN_G,LLC ESFIMA710N�INC. the high school project, as well as for hidding management for the smaller projects ' PM aENFEIDT JAY accomplished this spring. wvolE aevre Nfiei... a+a re ° --t.. A-,sit.—., riAYpAb't35MATEpin35-_i +s, F S:V1JSeAprwckd7ECTL tIA afNSA� SUSTAINAANNE URFER X LUANNE URFER mxsazam+-0.�xsrov ERIC MOREY E$N� r.J l LR M^YALIE i tPTPECI IN "'Aw-'�.G-:Y MICHAEL CARLSON JENSEN YORBA LOTT,INC. A&E SERVICES CAPITAL IMPROVEMENT PROJECTS 15 3. MANAGEMENT PLAN 2. DESCRIPTION OF YOUR FIRM'S APPROACH TOTHE CONTACT AND,AT 24, A SUMMARY LEVEL,THE STEPS SEEN AS AN INTEGRAL PART OF ,,q E -,qf. SUCCESSFULLY GUIDING KIBTHROUGHTHIS PROCESS. �' w+a 3 . .jt7`°" . .. .. Our approach to the project is to work diligently to understand your needs, execute - - 0 them in defensible construction documents, and then diligently monitor construction - _ so that all parties to the contract are treated fairly and so that a predictable outcome - 4 w ,� V is achieved. We assume that most of the projects to be accomplished under this f,- &I - § v contract will be limited in nature.Tony Yorba will continue then to be the primary Iti': 0 r "` point of contact during pre-design and design phases. Depending on the scale and ' �' scope of the project, Tony will yield the direct point of communication to either Dan rte.. i ':t. Fabrello or Lisa EganLagerquist during construction/closeout. We have found that S_- ( � (j " this commitment by a principle architect as a single point of contact through design a ;.-. ' - ' i provides a solid assurance that your project goals will remain paramount.The gi. ` 14 11 F ',..-+" ' '. assignment of Dan or Lisa ensures that individuals experienced with construction �,,.„., � G �.. .n' in Kodiak and with Borough, School District personnel, and their needs remain in t„ �� positions of responsibility. However, Tony continues to monitor all projects through - construction, maintaining a close dialogue with all parties and taking additional The result of the pre-design phase is a defined scope of work that can be used action when required. to establish the required services needed to accomplish all follow on work, a defensible schedule and an outline budget. When necessary we can also assist The steps require to accomplish your projects will vary, but will usually follow the with presentations to governing bodies to help explain the project, the risks involved following pattern: and the anticipated outcomes. Pre-Design Construction Documents Diligently work with the project manager to clearly identify the scope of work Once the key elements of scope, budget and schedule are established we develop necessary to accomplish their project goals. This includes identifying the preferred construction drawings and specifications suitable for the chosen method of project outcomes in terms of final product as well as design process. construction construction delivery. Virtually all projects we have accomplished in Kodiak have delivery methodology, and "Day 2" issues such as training, commissioning, as- been via a low bid method. Only one, the middle school concrete repair, has failed building and other matters. We also ensure that as-built conditions are identified to result in a successful bid. We are presently working with project management to the best of our ability. We possess pdf record drawings of virtually all School and DEED to accomplish an alternative delivery method for this project. Generally District facilities. We augment them with on the ground experience in Kodiak, as on the smaller projects Tony serves as project architect and designer. We have well as with our relationships with building officials, Borough staff members, the found that this ultimately is the most cost effective arrangement for both the KIB as ARS, and members of Kodiak's construction community - all of whom we can, and well as the design team. Tony's many years of experience ensures that a design do, approach with a "remember when"question if we are trying to uncover as- solution can be speedily accomplished. He also understands the needs and roll of built or historical data about a particular building or site feature. There is so much the ARB and embraces that roll as integral to the overall design solution. He works continuity in Kodiak that very often if the right person is asked "remember when a with the consulting engineers and his own design staff to ensure that a design particular building was constructed'or a similar question, firsthand information can solution is appropriate and achievable within the project schedule. Where necessary be obtained that may not be clearly identified in the written record.An example is he works with project staff to ensure that an overall project strategy is followed the re-roofing of the Borough Building a few years ago - existing conditions did not that will best adhere to the KIB schedule goals. For instance, in the Karluk School fully match the as-built drawings so we consulted the contractor who worked on Tank Replacement project we procured the tanks separately from the installation the roof (and who we knew was still active in Kodiak) and were able to sort out the bid to ensure that the tanks are available in time for installation this summer without variations in the as-builts. impacting the school schedule. 16 A&E SERVICES CAPITAL IMPROVEMENT PROJECTS JENSEN YORBA LOTT,INC. 3. MANAGEMENT PLAN Bidding We utilize the same design team for bidding that was responsible for the preparation of design drawings. Again, this helps with quickly responding to --- - ------_,-.4...:--,- contractor questions and preparation of bidding materials when needed. - rJenrYorba Lott wlihnglyyprovldedfwhatever Construction Phase 25SIStanC.- IS BC�eS55 . t0§wtf0! OpUlI-J:. @ntS B = We assign JYL's dedicated construction management team toe lead the construction , facultyaa stlm_ulatlrig inspinng educatlOnau envlr011m2ntm administration phase of the work. Lisa Egan Lagerquist has been the person f 'that Can bttlCl�tlyaOpel2[ed by oU==r�4S'dlstnct in charge of CA for many of the KIB seismic and small school projects and is :` �, ' ' ,�_J7,`.= _ - -- .. mss` s_t'- proposed for this project as well supported by Tony and Dan Fabrello (currently HOWard DlamOfl HOOR8t1EC1ty Schoollis ct leading CA on the high school project). In addition, Bill Clay, working as site = a y - , observer for the Kodiak High School Addition and Renovation. can be made available on a case by case basis for on the ground assistance if needed for the additional capital projects. This could reduce pressure on KIB project management staff if needed and is another resource that could be available. Closeout and Warranty Tony will ensure to make available whatever resources are needed to close out --. _ - - - -. a contract and to follow up warranty items. This is sometimes a difficult process, - '¢' r but if the effort is not followed,critical as-built or O/M information may go forever *-` missing. Lisa tracks such matters doggedly and will ensure contract requirements P.' ,s_mitas:z_are met. 3 d m m • fir t 0 . t� °s-4.-- . 1ir+spF v't � s, .' ,Ts '1 r .r6c s-y.5 z ;Wax'y�E N 1' p27-4,4t,..--- -Ms"` E.ii s -g��ypq¢Y � - - K � � - 0. "`m Y , .. 9,J ¢ x�}J , E` A to, r LY9 n .}s�3PP r V S r< f} a ,v{ F • 5 =e4..-. F ,-.1. .- ,EF ...WC 'r ■ ''�° � ra'4' .-.: 1�I 1W n x '. ,Cti . ''. 0.P} - toy SE:44aftrjotVito__ •isti*-,„, ...set, *-5-4',,, _--A,Amtatalailisi--*E 4,,- -;;JI JENSEN YORBA LOU,INC. A&ESERVICES CAPITAL IMPROVEMENT PROJECTS 17 3. MANAGEMENT PLAN 3. DESCRIPTION OF THE ROLES OFTHETEAM MEMBERS AND YOUR COMMUNICATION STRATEGY WITH BOTHTHE OWNER AND YOUR SUB CONSULTANTS. The organization chart on page 15 indicates the responsible person who serves as Hazardous Materials Engineering: EHS Alaska the point of communication within the design team and project management entities. The organization chart also lists the roles of each member. A description of team Bob French will lead the environmental engineering team. He will oversee all member roles is provided below: sampling and testing for hazardous materials including asbestos, lead, and mold, and will provide abatement design as needed. Architecture,Construction Administration, Interior Design/Space Planning, Contract&Project Management:Jensen Yorba Lott Energy Engineering& Life Cycle Cost Analysis:Alaska Energy Engineering Tony Yorba will serve as the overall Project Manager and Principal Architect. He Jim Rehfeldt will serve as the project energy engineer, and will provide energy and will serve as the primary point of contact between the design team, regulatory life cycle cost analyses services. and oversight authorities, and KIB. He will also lead the architectural design effort for all of the projects. Tony will be assisted by Aaron MacDonald and Paul Gloe, Landscape Architecture:Sustainable Design Group who will provide architectural design, and Charlene Steinman, who will provide interior design, space planning, and programming services. Dan Fabrello will lead Luanne Urfer will lead the landscape architecture team. She will be assisted by Eric construction administration services and serve as contract manager. He will be Morey. Together they will provide landscape architecture design and construction assisted by Lisa EaganLagerquist. services for the work to be completed. Civil&Structural Engineering:PND Engineers Underground Storage Tank(UST) Removal:Travis/Peterson Environmental Consulting Chris Gianotti (Juneau office) and Paul Kendall (Anchorage office) of PND will lead the structural and civil engineering team. They will be in responsible charge of Michael Carlson will lead the engineering team responsible for the UST removal providing civil and structural engineering design and construction services. They will and AST installation to provide heating fuel for the Old Harbor School. be supposed by Brian Nielsen and Bail Adams. Cost Estimating: Estimations Mechanical Engineering:RSA Engineering Jay LaVoie will lead the construction cost estimating team. He will assist in Mack Bergstedt will lead the mechanical engineering team. He will be supported the development of life cycle cost analyses, and oversee the construction cost by Tracy McKeon.Together they will provide mechanical engineering design and estimating work at key milestones in the design. construction services for the work to be completed. Electrical Engineering: PDC Inc Engineers Robert Posma will lead the electrical engineering team. He will be supported by Patrick Fox. Together they will provide electrical engineering design and construction services for the work to be completed. 18 A&E SERVICES CAPITAL IMPROVEMENT PROJECTS JENSEN YORBA LOTT,INC. 3. MANAGEMENT PLAN Our primary strategy for communications with both KIB and our sub-consultants is 4. DISCUSSION OF YOUR FIRM'S COST ESTIMATING PROCEDURES DURING simple: we will communicate directly and frequently using the resources described: THE DESIGN PROCESS AND HOW ESTIMATES ARE VERIFIED/VALIDATED. Sharepoint:We will rely heavily on the KIB Sharepoint protocol. JYL uses both Estimations and HMS for construction estimating in Kodiak. While both firms are highly professional and expert, at the end of the day it is the GoToMeeting:We have also shown the value of the°GoToMeeting' conferencing contractors who determine the value of the work. JYL nearly always uses alternate system, and would suggest that it be used as a standard communication method, bids as a way to hedge against variation between the estimators value of the work as it allows for both teleconference and visual interaction. To offer a second and the contractor's. That ensures the greatest potential to achieve an awardable interactive option, we also propose using simple, direct video conferencing, such outcome to the bidding process. This also give the Borough the final opportunity as Skype,for point to point conferences when necessary and would assist KIB in to determine their own future when it comes to the final award of a project. For setting this up. Progress meetings should be conducted weekly during both design instance, recently when the bids came back higher than expected for the KHS, and construction to ensure resource allocation is appropriate and that questions are the extensive list of alternate bids allowed the Borough the final determination on resolved in a timely fashion. the configuration and budget for their new high school.This we have found is the most efficient way to ensure that the project can be awarded, despite variations Action Item Documentation: We will assign a JYL staff person to track actions in bidding climate which are difficult or impossible to predict. Some of our other items, assign persons responsible for action and will help maintain a Sharepoint measures taken regarding estimating procedures include: record. Trust: JYL has accomplished many projects in the past with the subconsultant Constant Price Tracking: Estimator has an appointed person who constantly personnel and firms we propose. chases prices for the products specified, Quantity Verification:Team members will verify the quantities shown on the estimate for their individual disciplines at each design phase. Confirm Assumptions:With a schematic estimate, the estimator makes assumptions for systems that are not yet fully described. The design team reviews these assumptions and either validates them or suggest edits. Confirm Historic Costs: Design team will compare costs per square foot in estimate to historic costs. Utilize Technology: Cost estimate takeoff is made from scanned bitmap drawings— measurements can be made by clicking on drawing elements. In turn, the estimator is allowed to spend more time with cost analysis and less time doing the takeoff. Consultation with Contractors:General conditions are anticipated through actual conversations with contractors who have bid projects in Kodiak, as well as firms bidding similar size projects elsewhere. JENSEN YORBA LOTT,INC. A&E SERVICES CAPITAL IMPROVEMENT PROJECTS 19 4. WORKLOAD & RESOURCES 1. DISCUSSION OF BOTH CURRENT AND POTENTIAL PROJECTS THE FIRM IS which comprise a part time commitment over the next several years. He is also CONTEMPLATING AS WELL AS THE CURRENT AND POTENTIAL finishing the geotechnical effort for an investigation he completed on Midway Atoll TIME COMMITMENTS OF YOUR PROPOSED PROJECT TEAM. and will be supporting the Knik High School project as well. We understand the background for this question. We have experienced firsthand the PND Juneau's structural engineers are currently completing several larger design delay and frustration that occurs when an entity you rely on becomes overextended projects including the Soboleff-McRae Veteran's Housing. Kake Ferry Terminal and unable to honor commitments.We understood the magnitude of this project Building, Angoon Ferry Terminal Building, The White Pass and Yukon Route and the depth of commitment it called for when we considered responding to this Terminal Addition, Metlakatla Elementary School Major Maintenance, and Ketchikan RFP. It was an important consideration in selecting our proposed design team.The Indian Community Behavioral Health Office and Student Housing and are looking following is a discussion of current and potential projects for the design team: for work. Current projects on which PND Juneau's structural engineers are working include Kodiak High School CS (Brian Nielsen and Chris Gianotti), Jilkat Kwaan Jensen Yorba Lott Cultural Center CA (Brian Nielsen), Reliable Transfer Warehouse (Chris Gianotti), As a firm, JYL presently has a significant current workload in terms of construction and Juneau Cold Storage Maintenance Building Renovation Design (Chris administration. but the design staff is presently underutilized.This reflects what we Gianotti). PND Juneau's potential projects include Dimond Park Library Design and see as a gradual slowing of economic activity in Alaska, with fewer new projects Petersburg Structural Facility Analysis. on the horizon. The KIB A&E Services Capital Improvement Projects and the City of Ketchikan Design of Berths I & II Rehabilitation Phase IV are the only design RSA Engineering proposals we are actively pursuing. RSA has the staff, the equipment, and the infrastructure to meet the requirements of this project. RSA typically has many projects in different stages of development. JYL is a multi-disciplinary firm providing architecture, interior design, and Their staff members are accustomed to working on several projects at a time, construction management services in addition to other resources. With a staff of but many are small projects that involve less than 2 weeks of design time and 13, including five licensed architects, we have a deep capacity and are presently other projects are in the last stages of construction administration. Their depth of under-utilized. Many staff members are currently working at less than 60% of their personnel makes qualified people available to quickly respond to this project. RSA's capacity and have the availability to immediately begin work on this project. Tony 46-person staff includes 14 mechanical engineers, 13 designers and drafters, 4 Yorba is committed to less than 50% of his capacity through bidding. Charlene administrative staff, and I intern. RSA is a team-based company that can efficiently Steinman is 60% available; Aaron MacDonald and Paul Gloe are 70% available; transition more staff to this project as needed to meet an accelerated schedule, Dan Fabrello is 50% available; and Lisa EaganLagerquist will be 50% available drawing on their professional and highly qualified staff, Mack Bergstedt and Tracy starting this fall with the completion of the Auke Bay Elementary School Renovation. McKeon are both currently 50% committed to ongoing projects, increasing to 60% availability for potential projects. PND Engineers PND Anchorage's civil engineers can immediately accommodate additional PDC Inc. Engineers workloads. Their civil services workload is currently moderate for the remainder Each key team member assigned to this project has the time available and is of 2013 with increased availability in 2014 as many projects will be completed committed to the needs of the project. Supporting their key team members, this year. Paul Kendall has just completed the designs for Kodiak High School PDC has significant depth of resources, professional staff and technical support Renovation, FH43 North Prince of Wales Road, and City of Unalaska Ballyhoo necessary to successfully complete this project. Firm-wide, PDC's current contract Road Paving, and is currently providing construction administration services as backlog is approximately 65 percent of capacity and they are able to execute required for these projects over the next several years. He is currently assisting with approximately 100,000 labor-hours annually of project work.They recently roads for Knik High School and finishing the Area-Wide Drainage study for Port completed major design projects for the UAF (Life Sciences Facility), Sealaska Mackenzie; both project should be completed in 2013. Heritage Institute, and the USFS Juneau Forestry Science Laboratory; allowing key personnel and supporting staff to fully commit to the requirements of this project. Bart Adams recently completed several design projects is currently providing construction administration services on several including Kodiak High School, Northwest Magnet School, and the City of Unalaska Ballyhoo Road Paving project 20 A&E SERVICES CAPITAL IMPROVEMENT PROJECTS JENSEN YORBA LOTT,INC. 4. WORKLOAD & RESOURCES EHS Alaska Estimations, Inc. The current and potential time commitments of EHS-Alaska, Inc's proposed project Estimations is a carefully selected team of experienced and versatile industry staff shall ensure that the firm's commitment for this important project will be fully professionals collectively providing comprehensive estimating skills.They have the met. Their depth of qualified personnel enables them to adjust other assignments as capacity to complete up to 150 projects annually.Their in-house team includes needed to meet the changing need and accelerated schedule of their clients. EHS four professional estimators. In addition, they have support staff to assist in can manage the workload from this contract. Workload for their current negotiated project coordination, quantity take-off, and vendor pricing. They have consistently projects puts their technical staff at 75% billable levels. Bob French has 50-75% of demonstrated their ability to meet multiple deadlines while managing multiple his current and potential time available to dedicate to this contract. projects. They are a small group that works closely together and with the design team to provide timely, accurate estimates. Alaska Energy Engineering Jim Rehfeldt's current work affords the opportunity to offer up to 40% of his Their current availability for the 3rd Quarter 2013 is 30% and 4th Quarter 2013 is capacity until August and then 80% of his capacity from September on. Given the 55%. Of this Estimations' has one very large project. UAA School of Engineering, scope of Jim's work effort for this project this is more than enough time to provide and it accounts for 20% of Estimations' time in the 3rd quarter and 5% in the 4th this projects with the attention and focus it deserves. quarter.The remaining commitments consist of a variety of projects ranging in construction budgets from $2K to $8M. Sustainable Design Group SDG's current workload is distributed between two project managers/owners and support staff.As needed, production assistance is brought in allowing for SDG to provide a cost effective solution to design services and efficiently managing their - - - --- --- project workload. SDG currently has two full-time employees, 1 full-time dedicated " :�_.: production contractor, and multiple part-time contractors. SDG's current project ;,, 42 ! workload includes AK RR Moose Mitigation and Environmental Services- Point JerISOITRYOVattihaSlibWeaSUTeltatia= Mackenzie Rail Extension Sections 3 &4; Chickaloon Trails Master Plan; Wilson ;.-- Park Community Pocket Park; Low Impact Development: Design and Demonstration =on,our new7,pool,facilrty m Jtineau-r.Tihelr technical Rain Gardens-Mat-Su Borough; Palmer Safe Routes to Schools; Alaska Labor e pertl eland deeslgn lylstom_ucombinedawlth5theirl� Training Center; Knik Town Site Study and Design -Point Mackenzie; Point sea i }f to-�le'ad-our commun'Ity'throughhh the Ssign Mackenzie Community Council Kiosk; Jordan Lake Park Master Plan Design Pfo haktieen'Ithe single most lmportant=factor in Talkeetna Library; Mat-Su Day School; and Mat-Su Borough School District su ra'r � +� t theisuccessful;;deslgn and,constructfor o our eCll ty Beautification and Safety Improvements. SDG's future workload has ample 3=- =:.r^- -x _. r room for additional projects and currently includes AK RR Moose Mitigation and a Maxi Mertz;�DRA:rek iaskaFOrcec Environmental Services- Point Mackenzie Rail Extension Sections 1, 2, 5-9; Bass ' s -- ;r. 'e Pro Shop; USACE IDIQ; Fairbanks VFA Cemetery; Academy Charter School Safe -54 Routes to Schools;Anchorage Safe Routes to Schools; and Anchorage Physical - = - - - - •-__�- +r = Therapy Building. Travis/Peterson Environmental Consulting TPECI's Michael Carlson is able to commit up to 60% of his workload to the Kodiak A&E Capital Improvement Projects as he is scheduled. JENSEN YORBA LOTT,INC. A&E SERVICES CAPITAL IMPROVEMENT PROJECTS 21 XION3ddV es I I ANTONIO V. YORBA, CEFPI, RCI 4 PRINCIPAL IN CHARGE !' C e1 ' „J," i g In his more than 33 years with JYL, Tony has managed projects from Ketchikan to Kodiak for private, municipal, State and to �,'' "sir federal clients. He has the ability to translate the requirements of projects into award winning designs that are functional, -':' technically sound and responsive to the environment, receiving S AIA awards as principle in charge. His interests have >t ranged from historic preservation (Mt. Edgecumbe School),structural innovation (Valdez Ferry Terminal),conceptual design ;;' (St Paul the Apostle Catholic Church), educational programming (over 50 school projects), and recently, exploration of Ir .A innovative roof replacement strategies. For this project Tony will lead the architectural design effort,provide overall project -...-ciVAA management,and will oversee the construction administration.Tony's similar project experience Includes: Education: Kodiak Island Borough Schools Renovations: Tony has served as principal in charge of large and small renovation and Bachelor of Science,Architecture expansion projects on virtually every school facility in the KIB School District. Projects completed include Kodiak Middle California State Polytechnic University School Seismic Upgrades, Kodiak High School Gym Seismic Upgrades, Kodiak High School Library Seismic Upgrades,Ouzinkie School Gymnasium Addition and Seismic Upgrades, Old Harbor School Gymnasium Addition and Seismic Upgrades, Registration: Districtwide MEP Seismic Upgrades (12 schools), East Elementary HVAC Upgrades, East Elementary Window Replacement, Alaska/Architect/A-7597 Peterson Elementary Seismic Upgrades, and Kodiak High School Pool Reclamation. The projects were phased according to imminent need allowing for construction to be completed at a level the community of Kodiak could absorb.Tony gives the Affiliations: same attention to every project,and has demonstrated a commitment to the Kodiak Island community. Council of Educational Facility Planners, Member Kodiak High School Addition&Renovation:As principal in charge,Tony led the renovation,including a 4 story addition,to the existing Kodiak High School. The work ranged from preliminary conditions surveys and masterplanning to ongoing Roofing Consultants Institute,Member construction phase services.This project is the culmination of over 12 years of continuous service to the community of Catholic Community Service, Board of Kodiak.The$67M construction cost estimate varied by less than 5%from conceptual design to actual construction bid price. Directors ARB Review: For nearly 10 years Tony has worked with the Kodiak Architectural Review Board, refining design practices in Juneau Economic Development Council, Kodiak projects to achieve technical excellence and improve the responsiveness of design documents to the needs of Board Member contractors. Tony is a firm believer in the partnering approach fostered by the ARB, and early on recognized the unique value of the ARB,which is unique to Alaska. Juneau International Airport:Tony has been principal in charge for the original Terminal Masterplan that ultimately led to the Multi-Phase Terminal Expansion and Renovation.Tony and JYL teamed with HNTB,the top airport terminal planning firm in the nation,to provide comprehensive airport design services, managing a diverse stakeholder group to achieve a unique design solution featuring an alternative primary energy source,extensive dayllghting, and an open plan well suited to future expansion. Jensen EMM References Jessica Wolfe, Project Manager,Kodiak Island Borough,(907)486-9349 Yorba MEE Catherine Fritz,Airport Architect,City&Borough of Juneau(907)586-0452 Lott MIME Puanani Maunu, Facilities Manager,UAS,(907)796-6262 Inc '' ' �� PAUL B. GLOE, II, AIA, CSI ;,, 'I _ 1 PROJECT ARCHITECT e , I - Paul joined the JYL team in 2008 and has 36 total years of professional architectural design experience. Paul has deep•i ✓ � g , ' &it- experience in all aspects of architectural practice, and excels in tackling technical constructability and design challenges. A tIt�" .zs ¢ '!cwt member of CSI, Paul combines his technical design expertise with a strong background in materials and product science to - , -r - +ms t top= produce highly buildable architectural solutions. Juneau International Airport: Paul served as project architect for the $14M terminal project, and led development and Education: production of design development and construction documents, including coordination of complex seismic and space Bachelor of Architecture envelope solutions involving coordination of multiple design team members and interconnection of a wide variety of Kansas State University materials and surfaces in both static and dynamic configurations. B.S.,Construction Science Kansas State University Bartlett Hospital Surgical Wing Renovation: Paul served as project architect for the $3.5M renovation of Juneau's community hospital surgical center. The design was phased to accommodate ongoing medical needs while allowing for a Registration: logical construction sequence. Alaska/Architect/A-12249 Griffin Building Exterior Renovation: Paul served as project architect for the exterior renovation and improvements to Registered Architect, Kansas&Missouri Kodiak's Griffin Building. The work was intended to resolve both longstanding water infiltration issues from years of leaks through multiple layers of failed exterior concrete coatings,as well as help the building approach the original appearance of NCARB Certified the classic art deco cast in place facade. Affiliations: Henry J McGee Building and Joslyn Hall Renovation and Addition: Paul served as the project architect for this complex American Institute of Architects,Member $1.2M renovation and addition project for Carteret Community College in Morehead City, North Carolina.This project was bid with 6 phases,so that the existing Henry 1 McGee administration and classroom building could remain accessible during Construction Specifications Institute,Member the renovation of the main entry and elevator addition,for compliance with accessibility guidelines. The Joslyn Hall portion provided for additional pre-performance space,along with sound and lighting reinforcement in the auditorium. References: Catherine Fritz,Airport Architect,City&Borough of Juneau(907)586-0452 Doug Bunting,Maintenance Supervisor,State of Alaska,DHHS(907)487-2611 Tommy Rhue,Director of Construction Projects,Carteret Community College(252)222-6141 Jensen Yorba Lott • 1 Inc ^ ;. a `` "'* AARON MACDONALD, AIA, LEED AP PROJECT ARCHITECT eats-A- •rwr } _ ta Aaron joined the JYL firm in 2011 and has over 18 years of experience providing architectural design services in California, 3Jn' s9 'S _ Washington, and Alaska. He is a registered licensed architect in Washington (A-10182)and California (A-29466) and is in the process of obtaining his Alaska license. ewellJa'ka' 8+ _ . Kodiak High School Addition&Renovation:Since joining the firm,Aaron served as design architect on Kodiak High School Education: Addition and Renovation alongside project manager Tony Yorba.Aaron provided architectural design services from Bachelor of Arts,Architecture conceptual design through construction documents for this extensive 557M,183,000 SF addition and renovation to the University of California, Berkeley existing Kodiak High School.Aaron and the JYL project team worked with the Kodiak Island Borough to assess the existing conditions of the high school and determine the viability of renovation or replacement.Through a series of master plan Certifications: meetings on site in Kodiak they developed a conceptual design package that was utilized to pursue funding for an extensive Leadership in Energy and Environmental renovation and addition to the facility.A CM/GC contract was recently awarded for construction. Design(LEED),Accredited Professional Auke Bay Elementary School Renovation:Aaron also served as design architect on Auke Bay Elementary School Renovation Affiliations: alongside project manager Joann Lott. Aaron provided architectural design services for this 43,000 SF renovation of the American Institute of Architects,Member nearly 40 year old elementary school.Once it was determined that renovation was the best option,Aaron and the JYL team began a collaborative design process with the Owner and members of the school community. Construction is currently underway and will be completed in three phases to avoid disruption of the educational delivery process. The renovation is currently in Phase II of construction. Once completed, the renovated facility will be energy efficient and serve students and staff in a functionally and programmatically efficient manner.The facility will be a LEED certified building and will feature a ground source heat pump heating and cooling system anticipated to reduce operation and maintenance costs by 25%. In addition, Aaron recently lead professional design services on the Juneau Mercantile & Armory facility and is currently completing architectural design of the Soboleff/McRae Veterans Village in Haines. References Jessica Wolfe,Project Manager, Kodiak Island Borough,907-486-9349 Rich Ritter, Engineering Dept.,City& Borough of Juneau,907-586-0497 Dan Austin,General Manager,St.Vincent DePaul,907-789-5535,ext.4 Jensen HEE Yorba MEE Lott ®® Inc elm '-.C. s � "� ` 4iy� CHARLENE STEINMAN, ASID, LEED AP ID+C . n. ., yr.- ' i1 INTERIOR DESIGN LEAD �s '°' A lifelong Alaskan, Charlene is a shareholder and 19 year employee of Pa. She has led programming and educational S v ` a specification processes for a diverse assortment of educational types,from technical education (auto shop for Hoonah City '' z '- Schools) to elementary schools (Riverbend Elementary) to graduate level facilities (Health Sciences addition for UAS Sitka ,11.?: W „ �� b � Campus).Charlene Is also an accomplished interior designer, highly skilled at blending multiple materials,finishes,and forms -r �,,, - - 11 into pleasing,functional design solutions.Charlene's similar project experience includes: Auke Bay Elementary School Renovation: Charlene provided programming, space planning, interior design, and Education: construction documents, and is currently providing construction administration for the 53,000sf renovation of Auke Bay Bachelor of Science, Interior Design Elementary School.Charlene is also assisting with the renovation's current request for LEED certified recognition. Colorado State University Floyd Dryden Middle School Renovation: Charlene assisted in the conditions assessment, planning, programming and Certifications: interior design of this multiple phase $7M renovation. Working closely with school staff and stakeholders she was able to Leadership in Energy and Environmental assist in the development of a solid, supportable renovation plan. She also assisted the CBJ School District In selecting the Design,Accredited Professional in Interior FFE to outfit the school for occupancy. Design and Construction(LEED AP ID+C) UAS Sitka Health Sciences Renovation:Charlene led the planning, programming and design of this$2M project to renovate National Council for Interior Design a portion of the former WWII aircraft hangar into functional educational spaces for the Health Science program being Qualifications,Certified Member offered by UAS. Affiliations: Juneau International Airport Terminal:Charlene provided interior design and materials selection for the$14M addition and American Society of Interior Designers, Member renovation of the existing terminal building. Working with Individual stakeholders she designed unique solutions for the needs of diverse, often conflicting stakeholders - rental car vendors, tourism and information centers, TSA facilities, and others.She unified the various tenant facilities with a palate of materials that harmonized with the existing and new building areas,while providing enough unique"splash"to meet the marketing needs of the various users. References Puanani Maunu,Project Manager, UAS, (907)796-6262 Pam Varni, Executive Director,State of Alaska Legislative Affairs Agency,(907)465-3800 Catherine Fritz,Airport Architect,City and Borough of Juneau,(907)586-0452 Jensen .. Yorba Lott Inc _ 1 DAN FABRELLO, CSI ;>.. z `a ' �' '`l4 a« CONSTRUCTION ADMINISTRATION LEAD , , ~° Dan is a lifelong Alaskan,the product of a logging camp upbringing. He is a shareholder and 15 year employee of JYL. Dan t°ar' t- brings a unique background in construction, mechanics, IT and production drawing which serve well in his role as JYL — y ' construction administration manager. In the words of one client, "Dan is the best I have ever seen" on a jobsite. He has a �t " %° ,'c w' deep understanding of construction contracting, procedures and methods. Having served as production drawing manager .n�" 'grill ry �Q :� P g g, P g P g g ^' g�"- .�//.kf n for years at JYL, he is invaluable as a QA/QC reviewer, and is tenacious on a jobsite serving the needs of our clients,while partnering to seek out the fair path with General Contractors. Education: Associate of Applied Sciences Juneau international Airport:For the past several years,Dan has served as primary construction administrator for this$14M Construction Technology project, He is an expert in identifying variances between drawings and built conditions, anticipating and pointing out issues University of Alaska Southeast to the General Contractor before they become major problems so that they can be resolved In a timely fashion. Associate of Applied Sciences Diesel&Heavy Equipment Mechanics QA/QC: Dan regularly provides quality control/quality assurance reviews at all phases of design for our firm. Many reviews University of Alaska Southeast are based on the "Redicheck" system of intra and inter consultant coordination. He is also assisting Tony in developing a reverse engineered review process based on the book "Contractor's Guide to Change Orders" to help identify and resolve Affiliations: potential conflicts in drawings before they become construction issues. Dan has recently provided QA/QC review for two of Construction Specifications Institute,Member our projects produced with the BIM software Revit: BIHA Office Building and Petersburg Fire Station. He is currently providing QA/QC review on Kodiak High School Addition &Renovation. Thomas B. Stewart Legislative Office Building: Dan served as our primary construction administrator for this complex renovation project.The project took an existing 75 year old historic Shrine/Masonic Temple building and reconfigured It into administrative space for the Alaska State Legislature. The building was essentially gutted and reconstructed to a more functional layout of spaces without affecting the historical character and integrity of the building.We also added a skybridge connection to the adjacent Capitol Building. Dan's hands on management efforts made sure an ugly renovation project was completed into a beautiful building. References Don Johnston,Building Manager, Legislative Affairs Agency,(907)465-3708 Carl Johnson, Public Works Director,City of Wrangell, (907)874-3904 Jensen EME Catherine Fritz,Airport Architect,City and Borough of Juneau, (907)586-0452 Yorba MML Lott MEE Inc 6 34 LISA EAGANLAGERQUIST, LEED AP BD+C CONSTRUCTION ADMINISTRATION 4- aF :` Lisa joined the 1YL team in 2004, seeking a career change from teaching at Juneau Douglas High School. After completing iii Beginning Auto-CAD and Basic Drafting at VAS,Lisa fell in love with drafting and was eager to expand her skills in the field of architecture. Since then she has honed her drafting skills and continuously demonstrated strong task orientation, � `ii. organization,and highly developed interpersonal skills, proving herself a great fit for project administration. Lisa has worked &4 M on numerous relevant projects throughout Southeast and Kodiak including; Education: Auke Bay Elementary School Renovation: For the past year, Lisa has served as the primary construction administrator for Bachelor of Arts,Mathematics this extensive$17M school renovation project.She has guaranteed that submittals,RFI's,DC's,and substitution requests are UC Davis,California answered and issued in a timely manner and organized all documents and file names so that they are easily archived for Master of Arts,Mathematics Education future reference. Further, she is responsible for producing weekly logs of submittals, DC's, and RFI's so all project team UC Berkeley,California members have up-to-date information on project documents. Lisa's efforts as primary construction administrator played a critical role in meeting a very tight summer construction schedule with an on time substantial completion date for phase Certifications: one. Leadership in Energy and Environmental Design,Accredited Professional in Building Bartlett Regional Hospital Medical/Surgical East Wing Renovation: Lisa served as the primary construction administrator Design and Construction(LEED AP BD+C) for this project. She attended weekly progress meetings and was responsible for maintaining all communications between 1YL and the contractor, Owner, and consultants. RFI, DC, RFP, and submittals were efficiently managed throughout the Affiliations: duration of the project under her direction. UAS Careers in Construction Technology, Board Member Ouzinkie School, Gymnasium Addition and Seismic Upgrade: Lisa served as the primary construction administrator for this project. She reviewed submittals, effectively conducted weekly progress meetings, managed the flow of RFI's and DC's, assisted in crafting RFP's for the Owner,and reviewed all pay requests. References Jessica Wolfe, Project Manager, Kodiak Island Borough,(907)486-9349 Matt Christner,ASRC McGraw Constructors,(907)623-0461 Bruce Walter,Wilson Engineering,(907)321-0023 Jensen MM ro Yorba Lott Inc ®El PAUL KENDALL, P.E. 1 Principal Civil Engineer rI i`i (1s) Registration: Civil Engineer Alaska #11665,2007 Etc I V I,r:as. INC. g °- a Education: B.S. Civil Engineering, 2001, University of Alaska,Anchorage h; ;. Paul has 12 years of engineering experience focusing on roadways, marine facilities, and site design, and is a principal civil engineer at PND. He has a history of developing creative and practical solutions while minimizing cost and environmental impact. Paul was the civil lead for the recent DOT&PF Akutan Airport project, and he is currently the civil manager for the FH43(10) Deweyville Trailhead to Neck Lake highway project. Additionally, Paul was the civil lead for the Knik Arm Crossing where he provided oversight of two federally reviewed large cost estimates as well as engineering assistance in permitting, ROW, and public involvement. Relevant projects include: Kodiak High School Renovation, Kodiak, AK. Civil Design Manager. Mr. Kendall managed civil design for this major high school renovation project. The scope included two new paved parking lots, visitor drop-off area, driveway access, ADA compliant pedestrian routes, extensive concrete hardscape, water main relocation, storm sewer, and sanitary sewer. He oversaw design, specifications, cost estimating, permitting, coordination with ADOT&PF,and is currently assisting with construction administration services. Ballyhoo Road Paving, Unalaska, AK. Civil Design Manager. Mr. Kendall oversaw the design for paving 1.6 miles of Ballyhoo Road in the City of Unalaska. The project involved upgrading an existing industrial gravel road to a paved road capable of handling the heavy container shipping traffic while providing improved pedestrian access along the route. The project was designed and procured on an accelerated schedule to allow for completion this year. He is also overseeing the construction administration effort for the project. Head of Passage Canal Parking Lot and Vault Restroom, Whittier, AK. Civil Engineer. Mr. Kendall provided civil engineering design for a new gravel parking lot and restroom on the coastline at the Head of Passage Canal to help control illegal parking and the associated impacts to the shore in this area. The project was on railroad lease land, and required removal of debris and refuse as well as the decommissioning of existing monitoring wells. FH43 - Deweyville Trailhead to Neck Lake, Prince of Wales,AK. Civil Design Manager. Mr. Kendall currently oversees the design of an 11.3-mile paved roadway as part of a Design/Build project for Federal Highways. His preliminary design of the roadway saved the owner 30 percent compared to the other design packages. Akutan Airport Design-Build, Akun Island, AK. Civil Design Manager. Mr. Kendall is currently the civil design manager for this Alaska DOT&PF project on Akun Island. His duties include overseeing the final design of the runway, taxiway, apron, access roads, hydrology, and geotechnical report. PND's scope of work includes design for a 4,500-linear-foot paved runway, a gravel access road leading from a beachfront hovercraft landing area to the airport as well as three large buildings that will be used for airport functions. PND is responsible for all surveys, geotechnical and hydrological investigations, design documents,and engineering inspections. REFERENCES Marc Van Dongen, Mat-Su Borough, 907.746.7414; Nancy Peterson,City of Unalaska, 907.581-1260; Brian Schumacher,Alaska DOT&PF,907.269.0450 t T. BART ADAMS, P.E. Senior Civil Engineer NI L RS, INC i b4 „ Registration: Civil Engineer:Alaska#12454, 2010 Education: B.S. Civil Engineering, University of Arizona, 2005 t.,� a K v' ' `x � Mr. Adams has more than seven years of design and construction administration experience on a broad range of civil projects '` 4 throughout Alaska. His experience includes work multiple elements of design from conception to completion, including: project s4= ' :_ ` coordination; permitting; grading plans; road improvement design and plans; approval of as-built drawings; cost & quantity estimating; water, sewer, and storm water system design; as well as SWPPP design. Mr. Adams utilizes AutoCAD Civil 3D, AutoTURN, gINT, HY8, HEC-RAS and other engineering software in project design. Mr. Adams will provide civil design services for this project. Representative project experience includes: Kodiak High School, Kodiak, AK. Design Engineer. Mr. Adams provided civil design for this major high school renovation project. The scope included two new paved parking lots, visitor drop-off area, driveway access, ADA compliant pedestrian routes, extensive concrete hardscape, water main relocation, storm sewer, and sanitary sewer. He developed the design, specifications, and cost estimates, and is currently assisting with construction administration services. Ballyhoo Road Paving Project, Unalaska,AK. Design Engineer. Mr. Adams designed the road project paving 1.6 miles Ballyhoo Road in the City of Unalaska. The project involved upgrading an existing industrial gravel road to a paved road capable of handling the heavy container shipping traffic while providing improved pedestrian access along the route. The project was designed and procured on an accelerated schedule to allow for completion this year. He is also overseeing the construction administration effort for the project. Federal Highway 43 Deweyville Trailhead to Neck Lake, Prince of Wales Island,AK. Design Engineer. Mr. Adams is currently providing civil design services for roadway design for this 11-mile-long segment of a two-lane highway on Prince of Wales Island. The project design has included many challenging elements including wetlands,fish stream design, rock cuts, as well as difficult terrain. Knik Arm Bridge, Knik Arm Bridge and Toll Authority, Alaska. Design Engineer. Mr. Adams provided cost estimates of earthwork, road overlays and drainage system. He utilized Autodesk Civil 3D to design horizontal and vertical alignments, culverts and piped storm drain systems, in addition to designing bulkheads and retaining walls on the east side of the project. He also designed elements of the road cross-sections and analyzed different paving options for the project. Northwest Magnet School, Kotzebue, AK. Design Engineer. Mr. Adams oversaw the design for the vocational school addition. The project included developing a fill pad in wetlands for the facility. Civil work at the rural site included water and sewer utilities, grading and demolition of existing facilities. REFERENCES Sean Holland, DOT&PF, 907.269.0670; Marc Van Dongen, Port Director, Port MacKenzie, Matanuska-Susitna Borough, 907.746.7414; Pat Harrison, Kiewit Companies, 907.222.9350 • �nrt k•[ y—eri• faratta: f(dk ry �[i' dE�t �yrr3 Chris Gianotti, P.E. Senior Engineer, Vice President „, PND Engineers, Inc. c l -; Professional Civil Engineer,State of Alaska, CE 7559 J _ MS.,,Structural Engineering,Washington State University, 1993 . B S •,Civil Engineering, University of Portland, 1980 Relevant Experience: Mr. Gianotti is a civil engineer with extensive experience in structural systems,a-ith over thirty years of experience. He has been responsible for the inspection,condition assessment and analysis of existing buildings;structural design of new const action;the analysis of buildings being remodeled; seismic analysis and assessment;and the design of several dock and marine projects. Mr. Gianotti has designed numerous government/public buildings for local stare and federal agencies. He has assisted in all phases of projects including scooping,conceptual to final design,preparation of construction documents,bid phase assistance,periodic and full time inspection. Relevant Projects: A few examples of Mr. Gianotti's experience include: • Stevenson Hall, Sheldon Jackson College, Sitka: Inspection and evaluation of two story,one-hundred year old, timber framed building that was formerly a dormitory and then an office. • Scottish Rite Temple Condition Survey, Juneau: Inspection and evaluation of three-story meeting room and fraternal assembly building under consideration for renovation. Structure was over 70 years old and had steel-and timber framed floors and roof and exterior concrete walls. Work included analysis of roof and floor framing, use of paco-meter to determine size and spacing of wall reinforcing steel, and thorough inspection of condition. This was followed by the design of the renovation of the building into an office building for the Legislative Affairs Agency.. • Kodiak High School Renovation and Addition: Principal in charge on $60 million renovation of 50 year old building and 40 story classroom wing addition. Work included detailed plan review, she visit and inspection, assessment , structural calculations and development of plans. Renovation included upgrading lateral load resisting system in the existing steel and concrete framed building so the renovated structure could serve as the communities emergency response center after a major earthquake or wind storm. • Kodiak Middle School Seismic Improvements: Inspection, assessment and design of seismic upgrades to 50-year old timber-framed school building. • Capitol School Conversion,Juneau: Inspection and evaluation of three-story school structure being converted to an office building. Structure was approximately 70 years old and had timber-framed interior walls and roof and exterior concrete walls. FEMA 178(The predecessor of FEMA 310)was used as evaluation guideline. Designed improvements including internal steel braced frames to resist lateral loads,improvement of connections between floor diaphragms and walls. References: • Nathan Coffee,Project:Manager, City and Borough of Juneau 907-586-0895 • Don Johnston, Capitol Building Manager 907-465-3708 • Jessica Wolfe,Kodiak Island Borough 907-486-9301 figC L ' � Brian Nielsen, P.E. qk � • .fir J Senior Engineer it kaa„ PND Engineers, Inc. eft ,-c .,rte h S , Professional Civil Engineer,State of Alaska,CE 11900 n �' Professional Civil and Structural Engineer,State of WA. #47360 .r °i,i "r� Pv M.S,Structural Engineering,Colorado State University,2004 is „`�, a '• x . . B.S.,Civil Engineering,Colorado State University,2003 Relevant Experience: Mr. Nielsen is a licensed structural engineer specializing in building design. His background includes inspection and assessment of existing buildings; analysis of existing structures; design of new buildings, bridge, and marine facilities throughout Southeast Alaska. Design projects have included design of steel, umber, masonry and concrete structures. Mt. Nielsen is an American Welding Society Certified Welding Inspector and an American Concrete Institute Concrete Field Testing Technician Grade 1. Relevant Projects: A few examples of Mr. Nielsen's design and inspection experience include: • Petersburg Fire-EMS Building: Lead structural designer of one-story fire and emergency medical services station with timber and steel framing and conventional spread-footing foundation. • Kodiak High School Renovation and Addition: Lead structural engineer on $60 million renovation of 50 year old building and 40 story classroom wing addition. Work included detailed plan review, site visit and inspection, assessment , structural calculations and development of plans. Renovation included upgrading lateral load resisting system in the existing steel and concrete framed building so the renovated structure could serve as the communities emergency response center after a major earthquake or wind storm. • Kodiak Middle School Seismic Improvements: Inspection, assessment and design of seismic upgrades to 50-year old timber-framed school building. • Petersen Elementary School Seismic Improvements—Kodiak: Inspection, assessment and design of seismic upgrades to 40-year old timber-framed school building. • Ouzinkie School — Kodiak: Design of gymnasium addition to existing timber-framed school building. Work included site visit and assessment of existing conditions and design of seismic upgrades to the building. Certifications: Certified Welding Inspector,American Welding Society American Concrete Institute Concrete Field Testing Technician Grade I Certificate of training,Newly Employed Inexperienced Miner, US Dept. of Labor,Mine Safety and Health Administration (MSHA) Referenees: • Nathan Coffee, Project Manager, City and Borough off uneau 907-586-0895 • Katherine Wilkins,Architect,City and Borough of Juneau 907-586-0907 • Jessica Wolfe,Kodiak Island Borough 907-486-9301 n k J K RDA Iv Engineering, Inc. aC kt Mack Bergstedt, P.E. � , �t. President, Principal Mechanical Engineer License Registered Professional Mechanical Engineer, ME-8142, Alaska Educotion Bachelor of Science in Mechanical Engineering, University of Alaska Fairbanks, 1986 Upper level courses included: Arctic Engineering, Heating Ventilation and Air Conditioning ASHRAE Seminar: New Energy Conservation Standards-ASHRAE 90.1 Qualifications Mack has over 25 years of experience in the mechanical design field,all of this experience in Alaska. Mack performs mechanical designs for various projects ranging from large commercial facilities to small commercial buildings, performs heat/loss calculations,sizes and lays out piping, troubleshoots HVAC systems,provides system balancing, specification writing, project inspection,and other engineering services as directed. Mack is responsible for all phases of projects from predesign meetings with the owner through final construction phase services. Mack is experienced in planning, design, specification writing,construction administration, and troubleshooting for a wide variety of projects throughout Alaska, including many in rural areas of the state. His experience on projects includes schools, industrial shops, offices, power plants, medical facilities, institutional, and government facilities. In addition to Mack's 24 years of engineering design experience, Mack spent 6 years in the construction industry as a plumber and plumber's assistant. He is a licensed professional engineer with practical experience. Mack has extensive hands-on experience as well as design expertise. In 2007, Mack volunteered for the Municipality of Anchorage Code Committee to create amendments to the existing International Mechanical Code. References: Jesse Campbell, DOT/PE, (907) 269-0826 Jon Clark, Municipality of Anchorage,(907)343-8257 Doug Alt, Department of Health and Social Services, (907) 269-7814 R tvzIertett nfr•( Engineering, Inc. • Yews Tracy L. McKeon, P.E.,LEED A.P. 4;:,�; .N.,, Senior Mechanical Engineer .�;. _ F License Professional Mechanical Engineer, ME-11388,Alaska a e�- ' t ' LEED,A.P.,2008 Education Bachelor of Science in Mechanical Engineering, University of Alaska Fairbanks, 1997 Memberships American Society of Heating, Refrigerating, and Air Conditioning Engineers American Society of Mechanical Engineers Society of Women Engineers Qualifications Tracy has over 16 years experience in mechanical design and the construction industry and has spent nine of those years with RSA. Her responsibilities include system conception, layout,code compliance, design analysis, technical specifications, equipment sizing and selection, as well as construction administration services,such as site inspections, DCVR review, and submittal review. Tracy worked for over 6 years for several mechanical contractors and has a wide range of knowledge and hands on experience with plumbing and mechanical installations and design. She has an extensive working knowledge of the cold climate requirements of mechanical systems in all areas of Alaska. While at RSA, Tracy has worked on many multifaceted projects. Tracy is a mechanical engineer with practical knowledge. References Capt. Bradley Harris, P.E., National Park Service, 644-3383 Phillip Miller, UAA Kenai Peninsula College, 262-0325 Kennedy Serr, Aleutian Housing Authority,Chief Administrative Officer,907-563-2146 REGISTRATION ROBERT D . POSMA, PE Professional Electrical Engineer Lead Electrical Engineer Alaska-EE7750 (1989) Robert Posrna, Jr., PE,will serve as the Lead Electrical Engineer focusing on electrical system upgrades as well as new electrical and lighting design for all EDUCATION projects resulting from this contract. He joined PDC in 1985 and is a Senior • 4 M.E. Computer & Systems Associate of the firm. He has over 28 years of experience in the design of y k !, Engineering, Rensselaer electrical systems and infrastructure for facilities in Alaska. Robert has in depth ` Polytechnic Institute (1985) experience with core building electrical systems,including power,lighting, IT > `i ( and data systems. He has extensive specialized experience in standby and I B.S. Electrical Engineering, and emergency power systems, communications, fire detection, security and E M.E. Computer and Systems control systems. He has worked extensively with users in developing criteria and Rensselaer requirements for specialized electrical systems. Polytechnic Institute (1984) Robert has a strong background in high performance facilities and PROFESSIONAL environments. He has extensive experience with facilities in the health care, university, scientific and research AFFILIATION applications, as well as large public spaces. He has also worked extensively in the Alaska coastal marine Construction Specifications environment including a number of recent projects located at Kodiak (i.e., Kodiak High School and several Institute (CSI) projects at the Providence Kodiak Island Medical Center). National Electrical Testing PROJECT EXPERIENCE Association Kodiak New High School, Kodiak Island, Alaska. Lead Electrical Engineer. PDC provided mechanical and nstitute of Electrical and electrical engineering design services for this project located in a coastal marine environment.The scope of Electronics Engineers (IEEE) work includes an 114,000-sf addition and 59,000-st renovations to the high school. New and renovated spaces include the high school library, food service, gymnasium, classrooms, and administrative offices. Electrical Illuminating Engineering Society systems include complete lighting, power and IT/data systems. LED lighting systems are being evaluated for of North America [IESNA) application. Concept design phases included close evaluation of alternatives systems for final selection with users and stakeholders.Special requirements included a strong focus on reliability, maintainability and REFERENCES sustainability. Energy efficiency was a high priority. Design using BIM was accomplished with plans to integrate Matt Tanaka. PE. State of the BIM model into future Owner operations and maintenance processes.The facility is decided to support Alaska, DOT&PF Central Region, extensive and varied community use. 907.269.0824 Polaris Alternative School,Anchorage, Alaska. Lead Electrical Engineer.This unique project required major Jesse Campbell, State of revisions of all building elements to transform a multi-screen theater into the core spaces supporting a fully Alaska DOT&PF, 907.266.2723 active K-12 school. Included in the upgrades were fire alarm, school program and master clock systems. John Faunce, UAA, Director, Facilities Planning & Construction, 907.786.4912 PDC INC. ENGINEERS EDUCATION PATRICK FOX, CSI , CCCA CSI Certification CCCA-Certified Senior Electrical Designer Construction Contract Administrator 2011 IEEE NEC Code Update f e3 . e t , Patrick Fox joined PDC in 1998 as an Electrical Designer. Patrick has over 45 2008 IEEE NEC Code Update years of experience providing investigation and electrical inspection services in Alaska, Illinois, and Michigan. He has extensive experience in field inspection for it m , 2005 IEEE NEC Code Update t€< � ‘';� residential,commercial,industrial, municipal, health care, correctional, and 2002 IEEE NEC Code Update educational facilities. Patrick's experience as an electrician, contractor, t°+ inspector, and project manager uniquely qualify him for evaluating existing IEEE Soares Grounding Seminar, �....' systems, planning work activities, coordinating on-site activities and evaluating ongoing construction work. IEEE Code Update Seminar,ongoing a :`M' ;j' ; 4 PROJECT EXPERIENCE -- --- PROFESSIONAL AFFILIATIONS Kodiak New High School, Kodiak Island, Alaska. Electrical Designer.PDC provided mechanical and electrical International Association of engineering design services for this project located in a coastal marine environment.The scope of work Electrical Inspectors (IAEI) includes an 114,000-sf addition and 59,000-sf renovations to the high school. New and renovated spaces include the high school library, food service, gymnasium, classrooms, and administrative offices. Electrical International Electrical and systems include complete lighting, power and IT/data systems. LED lighting systems are being evaluated for Electronics Engineers (IEEE) application. Concept design phases included close evaluation of alternatives systems for final selection with National Fire Protection Association- users and stakeholders.Special requirements included a strong focus on reliability, maintainability and NFPA sustainability. Energy efficiency was a high priority. Design using BIM was accomplished with plans to integrate the BIM model into future Owner operations and maintenance processes.The facility is decided to support Construction Specifications Institute extensive and varied community use. - CSI Palmer High School Renovation, Palmer, Alaska. PDC was recently selected as the Prime Consultant for this REFERENCES large evaluation, design, and phased construction renovation. Patrick is part of the team serving as the Jack Cushing PE. Kenai Peninsula Electrical Designer for the project. Phase I includes an evaluation and inventory of the entire 196,606-sf Borough.907.714.2160 building's systems, including a hazmat lead and asbestos survey report and a seismic hazard evaluation. PDC be providing a detailed report of the evaluation and recommendations for proposed corrections. PDC will Ryan Garner, Power Plant Project provide a cost proposal for phase I and a subsequent cost proposal for phase II based on the phase I analysis Manager, Municipal Light and for negotiation with the Borough. Phase II of the project will include design of the approved improvements. Power, 907.263.5337 PDC will produce new drawings, specifications and a new Statement of Probable Construction Cost (SPCC) Larry Dallas, Director of Support with appropriate updates at each phase of design. Services, South Peninsula Hospital, Homer Alaska 907.235.0531 PDC INC. ENGINEERS ROBERT A. FRENCH, PE, Principal in Charge Education _ 8.S., Mechanical Engineering, 1981 University of California,Santa Barbara Professional Registration Registered Professional Engineer, #9128 Certifications i"a�t x EPA Lead Risk Assessor#AK-R-290-1AK s EPA/AHERA Building Inspector 481-10164-01-16 Certified NITONXRFOperator iYu'iz;ty'�tt` rF EPA/AHERA Management Planner#MP-10164-01-05 Asbestos Abatement Certificate of Fitness#1564 , ;ter EPA/AHERA Project Designer#PD-10164-01-02 Corps of Engineers Construction Quality Management Mr. French is the Principal Engineer and Senior consultant with El-IS-Alaska. He has been conducting hazardous materials surveys in the state of Alaska and providing design solutions for over 26 years. A registered mechanical engineer, Mr. French understands building systems and construction. His projects include both short duration/quick response type work and large-scale renovations. Mr. French brings to the table significant knowledge of the highly regulated asbestos environment. He has over 26 years of experience providing hazardous materials consulting to our clients. He leads our current hazardous materials consultant efforts and has successfully worked within the structure of all contracts to complete hundreds of projects on time and on budget. He supervises, reviews deliverables, signs drawings, and ensures quality for all services provided by EHS-Alaska, Inc. He is our top resource for clients when technical or regulatory questions arise regarding hazardous materials. J Mr. French has been working for Alaskan clients since 1986. His hazardous materials consulting experience includes facility surveys/assessments and the • • preparation of hazardous materials plans,specifications, abatement cost estimates, and construction administration. Mr. French works with the procedures and regulations governing hazardous building materials on a daily basis. He has completed numerous renovation projects requiring coordination between the various engineering disciplines,the architect, and the contracting agency or owner. His assessments are accurate,thorough, and they meet the needs of the facility owner for accurate cost and scheduling information. Mr. French has a proven record of projects completed on-time and on-budget. He is experienced in working in remote project area in sub-arctic and arctic weather. Project Examples: • Juneau State Office Building-QC Investigation of Fireproofing • Nome State Office Building Condition Survey • NSB Barrow Central Office Building 209 Leveling and Utilidor Repairs • North Slope Borough Admin Assembly Addition/Renovation References: uAnchorage School District, Stephen Cochran, Regulatory Compliance Manager, Ph 348-5184 t Municipality of Anchorage, Kurt Steinert, Project Manager, Ph 343-8272 r Northwest Arctic Borough School District, Kathy Christy, Ph 223-2999 ® EHS-Alaska, Inc. a• James A . Rehfeldt P . E . Alaska Energy Engineering LLC x=.. sfr Principal Mechanical / Energy Engineer - to �v' References • Tom Abbas, Facility Operations,NOAA For over twenty-five years,Jim has been providing mechanical engineering services throughout Alaska, His work has 907.789.6601 included mechanical engineering design and project management for commercial,residential,and industrial • Dan Austin,St.Vincent DePaul Society, facilities reaching from Southeast Alaska to the outer reaches of the Aleutian Chain. 907.321.5222 Jim has devoted a large portion of his mechanical engineering career specializing in energy efficiency of systems and • Catherine Fritz,Airport Architect,CBJ facilities.He is one of the most sought after engineers in Southeast Alaska when it comes to performing energy 907.586.0452 audits,energy and life cycle cost analysis,energy management system evaluation,geothermal loopfield and ground • Ke Mell,University of Alaska Southeast, source heat pump design and commissioning. His knowledge and understanding of energy efficient and alternative 907.796.6480 energy sources for facilities make him an important member of our project team. Registration Jim's ability to think"outside of the box"when it comes to sustainable,efficient and cost-effective building systems • Professional Engineer,Alaska, ME-8987 will be of significant value to our project team. Experience As the project energy engineer,Jim will provide the initial energy analysis of the facility,and provide design services • Alaska Energy Engineering LLC; 1997-present for alternative energy solutions,construction administration and commissioning.Jim's similar project experience ▪ US Coast Guard Civil Engineering Unit Juneau; includes: 1989-1995 and 2003-2007 • Murray&Associates PC; 1996-1998 Ted Stevens Marine Research Institute,Juneau:Optimization of laboratory HVAC systems to reduce laboratory • Vernon Akin and Associates;1985-1987 makeup air requirements and energy consumption. Consolidation of ventilation systems to further reduce ventilation requirements. Design,construction services,and commissioning of a seawater heating and cooling Education system using water-to-water heat pumps to condition the building and produce domestic hot water. Equipment • Masters Study;Pennsylvania State University; research and specification for procuring a hydro turbine to generate power from the seawater outfall.Equipment 1995-96 research and specification for procuring wind turbines to generate power. • B.S. Mechanical Engineering; Univ.of Wisconsin; Glacier Volley Elementary School Renovation,Juneau:Conceptual design and HVAC optimization of LEED certified 1984 building using energy and life cycle cost analysis and commissioning services. Affiliations Mt. Edgecumbe High School:Energy and life cycle cost analysis comparing six options for heating the school • American Society of Heating,Refrigeration and complex of numerous buildings. Air-Conditioning Engineers Sealaska Biomass Project:Energy and life cycle cost analysis of a biomass heating system for the Sealaska • Association of Energy Engineers • Building Commissioning Association Corporate Headquarters facility in Juneau. Luanne Urfer, PLA ASLA Areas of Expertise €« c* Ai Principal/Senior Land Planner and Landscape Architect/Pro'ect Manager ,S-• �' '^ Master Planning p P J 9 41 1-, Land Planning ay.. "S Natural Resource Planning overview ws * Urban Design and Luanne has more than 35 years of experience in natural resource planning and landscape architecture including Streetscapes e Complete Streets and all phases of planning and design;concept development and site design,regulation compliance and permitting, ` Winter Cities Design construction documents and drawings,estimates and construction administration.She has moved projects Zoning Interpretation through extensive and restrictive environmental zoning and regulatory compliance throughout the United States. Permitting and Compliance Luanne has worked closely with varied clients on master planning and design services for land development,transportation and remediation Project Programming and projects,and parks,trails and recreation facilities throughout the US. Her in depth understanding of the Alaska and the Pacific Analysis Northwest environments guides design and construction techniques including incorporation of innovative Winter Cities and Complete Project Management Streets concepts. Luanne has provided planning and public involvement services to communities that have brought stakeholders together. Low Impact Development Recreation, Parks and Trails She has prepared designs and planning documents reflective of consensus building activities where stakeholders have found Conceptual Design common ground. Luanne Is currently licensed in five states and a lifetime member of the ASLA. Luanne was recently appointed to the AELS Education Board. M.A., 1991, Natural Resource Planning and Project Specific Experience Landscape Architecture 5.5., 1970,Landscape Safe Routes to Schools,Palmer,Alaska. Lead landscape architect and planner working with AK DOT and the City of Palmer to develop a SRTS Architecture and Plan through a series of meetings with the local Task Force,stakeholders,school administration,parents,and students. Public activities and Environmental Horticulture events included walkabouts for four schools,surveys,public workshops,and presentations where input was collected from the community. Registration/Certification Engineering data and on-site observations were analyzed to determine safe routes to each schools. Project recommendations were made for improvements to vehicle and pedestrian circulation that will minimize conflicts. Educational programs addressing safety were dovetailed Registered Landscape with existing programs that will encourage students to walk and bike. Architect: Safe Routes to Schools,Academy Charter School,Palmer,Alaska. Project manager and lead landscape architect/land planner working to Alaska (1 0989) compiling a task force,performing walk audit(mapping,evaluation,and analysis)and creating handouts as panels showing safe walk routes. California(4572) Connecticut(0780) Recommendations for students and parents as based on Anchorage's previously developed SRTS Walk Route Maps,will be developed a Idaho(LA-16720) template for schools with student populations where more than 90%of the children live outside of the recommended walking/biking radii. Washington(1 004) Next steps will include building off of the compiled non-infrastructure list of projects for site planning and pedestrian zones to develop an Oregon (Pending) improved pedestrian friendly site plan access. Montana(Pending) Shaw Elementary School,Wasilla,Alaska.Lead landscape architect on multidiscipline team providing services for site planning and design References work on a new elementary school located in the Mat-Su Valley. Responsibilities included site layout,pedestrian and vehicular circulation,and Sandra Carley;Director, recreation planning.An effort to responsibly develop the site resulted in the retention of much of the existing forest. Separated drop off Planner, Department of areas for school staff,school buses and parents was designed to maximize safety. Site grading and layout was carefully planned to address Community Development, drainage,stormwater management, building orientation and minimizing site disturbance. Recreation fields,school gardening space and play Palmer,AK areas were located south of the building to maximize solar gain and extend seasonal use.Trails were planned for exploration of the site left 907 745 3709 undeveloped to create a teaching opportunity throughout the local environment. Frankie Barker,MSS Environmental Planner Palmer,AK 907 746 7439 Sunoinoble Derign Group Areas of Expertise Master Planning Eric Morey, ASLA Land Planning Principal/Land Planner/Assistant Project Manager — - - Natural Resource Planning Urban Design and Streetscapes Mrs d Complete Street and Winter Cities Overview }SS+ } G+ Design Eric diversified experience includes landscape designer,assistant project manager and land planner, In `t�y' , Zoning Interpretation Permitting& addition,Eric is working towards professional PMI certification,landscape architect professional Compliance licensing,and Captains'Career Course for Engineers in the U.S.Army Reserves, He possesses practical `'`: . Project Programing and Analysis experience in sustainable design as applied to tangible projects and is proficient at site design,rendering, Project Management site layout,and production. Eric applies his graphic skills to any project in both digital and hand drawing applications. Low Impact Development Recreation, Parks and Trails For the past seven years, Eric has worked in Alaska where he has participated in public involvement In high profile projects as well as Conceptual Design small local citizen advisory groups and has worked with multiple public agencies. Eric's unique combinations of project management Humanitarian Assistance experience,as well as his background in landscape architecture and land planning,have made him an excellent choice to help bridge the Economic Development gap between the client's needs and functional design. His background in the military and his attention to detail make him an excellent Education choice for any project. 2011 Army COE W etland Project Specific Experience Delineation Certification Knik Town Site Development,Mat-Su Borough,Alaska. Assistant project manager and land planner working closely with the MSB 2009 Civil Affairs Qualification planning staff to prepare a site development master plan for the new Knik town site to be located in the Part MacKenzie area along Course Ft.Brag,NC Alsop Road. Designed to support development pressure resulting from the Knik Arm Crossing and consistent with the wishes of the Port 2007 Northern Building Design, MacKenzie community,this development will be planned and designed to accommodate future phases with minimal disruption to Univ.of Alaska Anchorage. existing conditions. It is anticipated that each phase will build towards the overall town site vision with the phased development 2007 Engineering Officer Basic concentrating on the first 5 years supporting future phases. Public-Private Partnerships,expenditures,and economic sustainability are Course, Ft. Leonard Wood,MO. being evaluated in response to bridge construction connecting the MSB to Anchorage,continued port development,rail line BLA 2006, Bachelor of Landscape construction,new arterial roads and road upgrades,prison operations,and other local development. Architecture,Clemson University. 19-Acre Master Plan,Palmer,Alaska. Assistant project manager and land planner working with the Mat-Su Borough to develop a 2006 Minor Military Leadership, conceptual plan providing access to the school district building and expansion of Academy Charter School,soccer fields,and baseball Clemson University. facilities.Through a Community Advisory Group,needs and wishes were defined for stakeholders that were evaluated through a public Professional Organizations involvement process.Site concepts were developed bringing public feedback together with stakeholder ideas. American Society of Landscape Safe Routes to Schools,Sockeye Salmon Fitness Trail,Naknek,Alaska. Land planner and designer providing pro bona design services to Architects-(ASLA)Associate AK DOT and the NPS River Trails and Conservation Assistance Program. Services included aid in executing a three day public Member involvement charrette,planning and analyzing safe routes to the school, making recommendations for improvements to parking,bus Society of American Military and vehicle cueing lanes,identifying routes students used,and designed a 1.3 mile loop trail that provided overlooks,pedestrian Engineers- (SAME)Member connections,separated use paths for pedestrian and motorized uses. The fitness trail helped connect the community and encourage References fitness connecting the school to the elder home activities building. Sandra Garley;Director,Planner, E Street and Town Square Park,Anchorage,Alaska. Landscape Designer on multidiscipline team working to provide a safe and Department of Community pedestrian friendly walking environment for this high profile project. The design team opened a previously closed downtown square to Development,Palmer,AK create the E street pedestrian scale development. Mr. Morey was involved with coordination and design meetings,on site project 907-761-1322 interaction with multiple design teams on downtown project preparation of construction documents,and on site project inspections. Steve Soenksen;AK DOT SRTS Interaction with multiple design teams working on downtown projects were coordinated with different public involvement groups. Program Coordinator,Juneau,AK 907-46S-4069 506 Frankie Barker;Environmental Planner,Mat-Su Borough 5 11, 907-746-7439 fuskeinoble Derign Group Michael Carlson, Environmental Engineer Travis/Peterson Environmental Consulting, Inc. MCarlson@tpeci.com EDUCATION Colorado School of Mines B.S. Environmental Engineering ` _, Golden, Colorado REPRESENTATIVE EXPERIENCE Environmental Engineer/Scientist Travis/Peterson Environmental Consulting, Inc. Staff Environmental Engineer with an environmental consulting and engineering firm. General duties include writing complex environmental documents, conducting baseline environmental research, site characterization and remediation, writing scientific reports, managing projects, and interfacing with regulatory agencies and clients, Other duties include performing environmental records reviews, site assessments, soil sampling, wetlands delineations, and site reconnaissance. These duties require field work in remote areas throughout Alaska while working in inclement weather. As an Environmental Engineer, he has 1 year of experience in Alaska. Assignments have required close familiarity with designing and implementing remediation plans, hazardous waste management, and performing Environmental Site Assessments. Mr. Carlson also has a significant background in Federal regulations including the development and compilation of NEPA documents, assessing environmental impacts, and writing scientific reports. CERTIFICATIONS AGC of Alaska Certified Erosion & Sediment Control Lead#AGC-12-0037 Rocky Mountain Education Center Hazardous Waste Site Operations and Emergency Response. 40-hr. Course, 2011 Environmental Management, Inc. HAZWOPER 8-hr. Refresher,9/12 National Highway Institute NEPA and Transportation Decision Making Process NHI Course#142005 EMPLOYMENT RECORD 8/2012 to Present Travis/Peterson Environmental Consulting, Inc. 3/2012 to 8/2012 Shaw Alaska, Inc. 10/2007 to 1/2009 Teledyne Monitor Labs 8/2007 to 10/2007 OttcrTail Environmental, Inc. 7/2005 to 12/2005 AirTech Environmental Services, Inc. 5/2002 to 12/2002 Federal Highway Administration—Colorado Division PROFESSIONAL REFERENCES • Robert Tucker—Maintenance Coordinator—Kodiak Island Borough Engineering and Facilities—(907) 486-9343 • Rick Ryser—Owner/Operator—Golden Alaska Excavating, LLC.—(907) 942-2747 • Joanne Hotchkiss—Marketing Specialist—UMIAQ, LLC.—(907) 677-8220 ®ESTIMATIONS JAY N. LAVOIE Principal Construction Cost Estimator The Kodiak Island Borough (KIB) Various Capital Improvement Projects Term Contract needs someone who knows Alaska's construction costs. Jay Lavoie is the Estimator for the job. The KIB gets 32 years of cost estimating experience in Alaska on over 2,700 projects. Jay specializes in providing conceptual and budget estimates as well as detailed final estimates for cost control during design. These projects have involved all the various disciplines and have been used for planning and budgeting as well as full design and construction. Jay brings to the team experience in cost-estimating for multiple capital improvement term contracts and a variety of individual projects throughout Alaska. In quantifying the scope of a project, Jay's efforts focus beyond just the use of measure and counting. Quantification at early stages is produced by modeling and parametric methods, using a combination of historic data and engineering tools. Pricing is done utilizing current pricing of materials, labor and contractor markups, where possible. In addition, he utilizes historic data for comparative pricing and quality control benchmarks in the estimating of a project. Jay and his team at Estimations have provided cost estimating services for more than 295 school projects throughout Alaska, with numerous ones that are off the road system. Estimations is experienced in meeting the Department of Education and Early Development(DEED) requirements, and the use of their specific cost format. They have provided estimating services for more than 40 projects using this system. This experience yields them a thorough understanding of most cost estimating problems that can be encountered, knowledge of DEED's requirements, and the skill to conceptualize the cost impacts at early levels of design, In the past 10 years they have spent 12,000 hours developing and producing the construction costs of schools. Jay and his team at Estimations are committed to providing quality, timely and accurate services. Kodiak Experience: East Elementary School Generator& Boiler Room Addition Fisheries Research Center Ventilation System Modification Long Term Care Facility Medical Center Interior Remodel, Providence High School Renovation &Addition Readiness Center Heating Systems Upgrades EDUCATION AND AFFILIATIONS Education: Bachelor of Science, Civil Engineering University of Alaska Fairbanks American Society of Professional Estimators Association for Advancement of Cost Engineering REFERENCES Kate McIntyre Lower Kuskokwim School District (907) 543.4891 Matt Tanaka SOA, DOT&PF (907) 269.0824 Doug Ault SOA Department of Health & Social Services (907) 269.7814 Their firm has always had an open ear to our concerns. They mold projects with our best interest in mind. Their methodical approach is always founded in sound engineering and creates an aesthetically pleasing appearance. Their experience within Alaska has always provided realistic engineering solutions that withstand the test of time in our harsh environment. They have always planned for the short construction season, and have been forward-thinking with a phasing plan if the project is expected to span two or more seasons. Their firm tackled some of our most complex issues with ease. The master-planning of our high school restoration/expansion project was no small feat. Jensen Yorba Lott used superior communciation skills to ensure all members of our planning committee, our Administration, and our School Board were well-informed of the details and rationale for the design concept. Yet they were never tied to their ideas. They were always willing to modify their plans to accomodate our needs. The community of Kodiak has greatly benefitted from having Tony and his team as a business partner." -Scott Williams, KIBSD • `!„ C-- y, Jensen Yorba Lott ;10 lE sit Inc Architecture Interiors 2013 COMPENSATION SCHEDULE Construction Management Standard Hourly Rates Classification Rate/hour i5 Principal/Project Manager $160 Founded as Architect III $125 LB.Foss Company Architect II $105 1945 Architect I $95 Foss& Malcolm Intern/Designer III $90 1949 Intern/Designer II $85 Fuss,Malcolm& Olsen Intern/Designer I $70 Interior Designer/Space Planner III $140 Inds Interior Designer/Space Planner II $105 Foss,Olsen&Sands Interior Designer/Space Planner I $80 Inds Construction Manager& er III $120 9 Construction Manager II $95 1969 Sands&Ackley Construction Manager I $85 Drafter II $85 1974 Ackley& Drafter I $70 Associates,Inc. Executive Assistant $80 4979 Clerical Assistant $35 Ackley/Jensen Architects,Inc. Overhead/Profit on Consultants 10% Jensen oou985 Overhead/Profit on Reimbursables 10% glas Architects,Inc. CBJ Sales Tax (if applicable) 5% 1997 Jensen Yorba Lott, Inc. 522 West 1055 Steed Juneau,AK 99801 Tel:907.586.1070 Fax:907.5863959 www.jensenyo rbalott.cu m IN tip FNCINE1ilt$, INC. PND ENGINEERS, INC STANDARD RATE SCHEDULE EFFECTIVE MAY 2013 Professional: Senior Engineer VII $180.00 Senior Engineer VI $165.00 Senior Engineer V $150.00 Senior Engineer IV $140.00 Senior Engineer IIl $130.00 Senior Engineer II 5120.00 • Senior Engineer I $110.00 Staff Engineer V $105.00 Staff Engineer IV $100.00 Staff Engineer III $95.00 Staff Engineer II $90.00 Staff Engineer 1 $85.00 Senior Scientist $110.00 Senior Environmental Scientist $105.00 Environmental Scientist $90.00 GIS Specialist $90.00 Surveyors: Senior Land Surveyor $105.00 Land Surveyor I $95.00 Technicians: Technician VI $125.00 Technician V $105.00 Technician IV $90.00 Technician III $80.00 Technician II $70.00 Technician I $45.00 CAD Designer V $95.00 CAD Designer IV $85.00 CAD Designer III $70.00 �R�S AI hngineenng Inc. Fee Schedule Principal Engineer - Mechanical $209.51 Mack W. Bergstedt, P.E. Principal Engineer - Electrical $204.71 Timothy E. Hall, P.E. Roger L.Weese, P.E., RCDD Associate Principal Engineer— Mechanical $170.96 Mark Frischkorn, P.E. Ralph DeStefano, P.E., LEED Josh F. Hiltabiddle, P.E. Brian Pekar, P.E., LEED Associate Principal Engineer — Electrical $182.67 Xuan P. Ta, P.E. Channing P. Lillo, P.E. Senior Engineer— Electrical $162.68 Brian J. Riggan. P.E. Project Engineer— Mechanical $122.71 Holly Jennings, BSME Adam Wilson, P.E., LEED Project Engineer— Electrical $110.29 Davin Blubaugh, BSEE Senior Designer— Mechanical $126.18 Warren Williams,AAS James Bennetts Senior Designer— Electrical $116.14 John Eldridge Staff Engineer II — Mechanical $110.29 Tyler Gray, BSME Staff Engineer II — Electrical $95.13 Patrick Collins, BSEE Monica Dale Baldridge, BSEE Keegan Rauf, BSEE Jeremy Maxie, BSEE Staff Engineer I — Mechanical $74.45 Samuel Ratnasigamani,BSME, LEED BD+C Dustin McCleskey, BSME Zachary Cawvey, BSME Jacob Clark, BSME Staff Engineer I — Electrical $77.24 Mark J.Clifton, BSEE Bannie Forster, BSEE Johnathan Drake. BSEE Designer $96.93 Robin W. Madren,AAS Mark Moorhead Chris Rude Natalia Wolfe Justin Spurlin AutoCAD Drafter $59.42 Alan Notestine Mary Kincaid Mike Spano Anthony Sharp Administrative $90.69 Marsha Armstrong Lori Gaither Karma Torres Heather Mahaney NOTE: When staff receive raises or a change in title,the time and materials rate will be adjusted. Revised 7110/13 •PDC Inc. Engineers Updated 7/18/2013 Electrical Engineer 5 $ 171.64 Electrical Engineer 4 $ 160.08 Electrical Engineer 3 $ 114.91 Electrical Engineer 2 $ 95.45 Electrical Engineer 1 $ 83.87 Technician 6 $ 107.07 Technician 3 $ 74.41 Technician 1 $ 58.83 Word Processing 3 $ 78.04 Word Processing 1 $ 52.28 Alaska Energy Engineering LLC 2013 FEE SCHEDULE 25200 Arnalga Harbor Road Tel/Fax: 907.789.1226 January 14, 2013 Juneau,Alaska 99801 jim @alaskaenergy.us Hourly Rates Principal Mechanical/Energy Engineer $125.00 Senior Mechanical Engineer $115.00 Engineering Research S105.00 Energy Auditor $105.00 Energy Modeler $75.00 CAD Drafting $80.00 Mark-up on Sub-consultants 5% Reimbursable Expenses Travel Cost Per Diem $75.00 per day S INCORPALASKA ORATED 2013 PROFESSIONAL SERVICE FEE SCHEDULE LABOR RATES Principal Engineer $164.00/hour Certified Industrial Hygienist $123.00/hour Registered Engineer $123.00/hour Engineer/AHERA Project Designer $110.00/hour Contract Manager $94.00/hour AHERA Inspector $ 87.00/hour CAD Operator $ 81.00/hour Administrative Support Services $ 66.00/hour EQUIPMENT USE DAILY RATES Air Quality Monitor $ 75.00 Sampling Pump(100 cc/min) $20.00 Niton XRF Lead Analyzer $150.00 Sampling Pump(10 Um) $20.00 4-Gas Meter $ 60.00 Sampling Pump(2-5 Um) $20.00 ANALYTICAL LABORATORY FEES Sample analysis will be provided by certified and accredited laboratories. Fees charged are at commercial laboratory rates with 20% mark-up for quality control,administration, and handling. Costs for specific analyses depend upon type,condition,turn-around time and number of samples. EXPENSES Special materials,equipment rental,and purchased services are billed at 10%above actual cost. Travel related costs are not marked-up. Mileage is billed at the IRS allowed mileage reimbursement rate. OVERTIME BILLING RATES Overtime billing rates are charged for all hours worked in excess of eight hours per day at the rate of 1.5 times above hourly billing rates. SPECIAL RATES Special billing rates are negotiable for term lump sum contracts. Please call our office for details. PAYMENT TERMS We require payment NET/30 days. Overdue accounts are subject to interest and collection charges. Projects exceeding 30 days may be billed monthly. Effective January 1, 2013 ENGINEERING, HEALTH & SAFETY CONSULTANTS 11901 BUSINESS BLVD.,SUITE 208 • EAGLE RIVER,AR 99577-7701 • (907)694-1383 FAX(907)694-1382 WEBSITE www.ehs-alaska.com • E-MAIL ehsak @ehs—alaska.coro ti v '"' Michael D. Travis P.E. Laurence A. Peterson Principal Operations Manager t i , ri�r 3305 Arctic Boulevard,Suite 102 329 2nd Street �, 1 JI LA IIL Anchorage,Alaska 99503 Fairbanks,Alaska 99701 Travis/Peterson Phone:907-522-4337 Phone:907-455-7225 Environmental Consulting,inc. Fax: 907-522-4313 Fax: 907-455-7228 e-mail:mtravls @tpecl.com a-mail:larry@tpeci.com Travis/Peterson Environmental Consulting, Inc. 2013 through 2014 Rate Schedule 2013-2014 Manager $175/hr Senior Scientist/Engineer $150/Iv Staff Scientist/Engineer $130/1ir Environmental Scientist/Engineer $115/hr Environmental Technician $100/hr Clerical $60/111 Direct expenses of$25.00 or more are charged with a 15%carrying charge. Equipment is charged on a per day basis: $Id ay YSI 63 (pH & Conductivity) 60 YSI ProODO (DO) 60 Flow Meters, Rod, Headset 60 PID 85 Water Level Indicator 25 GPS Unit(Trimble) 100 Hach Kit(Color, N, P,Alkalinity) 60 Peristaltic Pump 25 Turbidimeter 60 Misc Equip (Shotgun, tools, etc) 25 Survey Road&Transit 50 Color-Tec Hardware Kit 50 Weekly Rate is 4 x Daily Rate Rockware Software $100/project ESTIMATIONS RATE SCHEDULE 2013 Kodiak Island Borough Capital Improvements Projects Classification Hourly Rate Senior Estimator $130 Estimator $70 Administrative Support $50 1225 E.International Airport Road,Suite 205,Anchorage,AK 99518.tel.907.561.0790,fax 937.563.8219,vnvw.estimations.com $ustainoble Design Group Landscape Architecture and Land Planning www.sdq-ak.com 247 South Alaska Street Palmer, Alaska 99645 2013 Fee Schedule Senior Landscape Architect - $150.00 hr. Senior Land Planner- $100.00 hr. LA Designer- $90.00 hr. Designer- $75.00 hr. Admin -$36.00 hr. KODIAK ISLAND BOROUGH REQUEST FOR PROPOSALS Architectural & Engineering Services for Kodiak Island Borough Capital Improvement Projects Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 (907) 486-9210 May 2013 Page 1 of 9 REQUEST FOR PROPOSALS A&E Services for Various Capital Improvement Projects Proposals will be received until 3 p.tn. on June 27, 2013, by the Kodiak Island Borough for A&E Services related to the Capital Improvement Projects in Kodiak, Alaska. Proposal documents are available electronically through our website: www.kodiakak.us. The Kodiak Island Borough reserves the right to reject or accept any or all proposals, to waive irregularities or informalities in the proposals, and to give particular attention to the qualifications of the proposer. Submit Proposals To: Office of the Borough Manager Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615-6398 Proposals will be received until the time stated above. Please submit 15 stapled copies and one (1) electronic copy. Proposals received after the time stated above will be returned unopened. Envelopes must be clearly marked: A&E Services Capital Improvement Projects. Charles E. Cassidy,Jr. Borough Manager June 04,2013 Publish: Kodiak Daily Mirror June 4, 14, 21, 24,2013 Anchorage Daily News June 4, 14, 21, 24, 2013 Page 2 of 9 Introduction The purpose of this Request for Proposal is to obtain professional services to assist the Kodiak Island Borough (KIB, the Owner) with design services for various Capital Improvement Projects located in the Kodiak Island Borough, Kodiak, Alaska. Community Profile The Kodiak Island Borough is the general government unit for the archipelago known as Kodiak. The Borough extends over 180 miles by 70 miles with a total land area of approximately 5000 square miles and encompasses approximately 200 islands. In 1989 additional lands were annexed on the Alaska Peninsula from Cape Douglas to Wide Bay. Moderate seasons, cloudy skies, and moderately heavy precipitation characterize climatic conditions. Average yearly rainfall is 70 inches with an average of 77.5 inches of snowfall. Wind averages 10 knots with gusts as high as 100 knots. Scope of Work The scope of work included in this proposal will include the preparation of architectural and engineering plans, cost estimates, specifications and A&E construction services for various Capital Improvement Projects. Following is a list of potential KIB projects provided to give proposers examples of the type of projects that may require design services under this contract. No guarantee is made that services will be required for these specific projects, or that services required will be limited to these types of projects: Women's Bay Shelter: Design of an addition to Women's Bay Fire Hall with capability to serve as emergency shelter. Kodiak Middle School HVAC Controls: Upgrade and replacement of HVAC controls at Kodiak Middle School. • Larsen Bay Exterior Paint: Exterior repairs and painting at Larsen Bay School. Old Harbor UST Removal: Removal of underground storage tank at Old Harbor School, per Alaska Department of Environmental Conservation regulations, and installation of new aboveground storage tank to provide heating fuel for school. The agencies involved in these projects include the following: Kodiak Island Borough (MB): The owner of the facilities and real property upon which the facilities are built. For the purposes of this RFP, the KIB will contract for A&E services and select a contractor in accordance with the KIB Code of Ordinances. Kodiak Island Borough Engineering and Facilities Department (EF): The Page 3 of 9 Borough's Engineering and Facilities Department oversees the construction and maintenance of KIB facilities and will administer these projects. Kodiak Island Borough Architectural Review Board (ARB): The ARB is a standing advisory board of the Borough that advises the Borough Assembly on Architectural and Engineering aspects of the public works program. Kodiak Island Borough School District (KIBSD): The KIBSD Maintenance Department performs the operation and maintenance of school facilities as required under state of Alaska statutes. Selection Process Evaluation & Selection Criteria The recommendation of a firm for award of the contract will be by the ARB, which will evaluate the responses to this solicitation. Final selection will be made by KIB staff, based on the recommendation by the ARB. Responsive firms will be ranked numerically. Responses will be evaluated on the basis of the advantages and disadvantages to KIB using the criteria set forth below. The selection process for this RFP will be a qualification based selection process where price is not an evaluation criterion. There shall be no discussion of price in either the initial response or in the interview. The top ranked firm selected for contract negotiations will be required to submit a detailed fee proposal. Evaluation Factors The evaluation factors and the weight of each are: 1. Firm Qualifications and Experience 40% 2. Proposed Project Team 30% 3. Management Plan 20% 4. Workload and Resources 10% Total 100% Interviews Selected proposers will be requested to interview with the ARB. Proposers will be notified in writing of the interview requirements, date, time, location, and amount of time allowed for an interview/presentation and question and answer period. All expenses related to proposal development and interview/presentation costs are the responsibility of proposer and shall not be charged to KIB. Page 4 of 9 Proposal Firm Qualifications and Experience: Weight 40% 1. Provide detailed information on at least two projects of similar scope to the services requested. 2. Description of your experience with renovations involving various disciplines, i.e. civil, energy/heat, roofing, insulation, new construction, etc., particularly in school facilities. 3. Description of your experience in developing an overall plan for accomplishing different kinds of renovations in multiple buildings over a period of time and determining cost/benefit analysis for recommended alternatives. 4. Description of your experience with the Department of Education, FEMA, and the requirements of the Americans with Disabilities Act (ADA). 5. Discussion of other projects that your firm has completed which you believe would qualify your firm for this contract. 6. Discussion of why your firm may be particularly qualified to be selected for this contract. 7. Provide two references for each project referenced. Proposed Project Team: Weight 30% 1. Provision of the professional qualifications and experiences of the proposed project team members. Discussion of demonstrated expertise in working as a team on recent projects. 2. A response prepared specifically for this proposal is required. Marketing resumes often include non-relevant information which may detract from the evaluation of the proposal. Lists of projects are not useful. A focus on the individuals' specific duties and responsibilities and how project experience is relevant to the proposed project is preferred. 3. A list of at least three references (contact persons and telephone numbers) for each person proposed. Management Plan: Weight 20% 1. Discussion of your proposed management plan for this contract. Provide a table or chart that shows organizational structure, chain of supervision, decision authority and communications. 2. Description of your firm's approach to the contract and, at a summary level, the steps seen as an integral part of successfully guiding K1B through this process. 3. Description of the roles of the team members and your communication strategy with both the Owner and your sub consultants. 4. Discussion of your firm's cost estimating procedures during the design process and how estimates are verified/validated. Page 5of9 Workload and Resources: Weight 10% I. Discussion of both current and potential projects the firm is contemplating as well as the current and potential time commitments of your proposed project team. Proposal Format Proposals should not exceed 15 pages (8.5 x 11) double sided and stapled, exclusive of appendix, cover page, letter of transmittal and table of contents. Bulky bindings such as three- ring binders are discouraged. Provide 15 hard copies plus one (1) copy in electronic PDF format on a storage device accessible by a standard USB port. (Adobe Acrobat Reader version 8.0 or later). The response must contain a statement of qualifications and a concise narrative which addresses,in the order presented,the evaluation criteria set forth in this solicitation. Submit proposals to: Office (tithe Borough Manager Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615 Envelopes should be clearly marked A&E Services Capital Improvement Projects. Proposals should be stapled and organized according to the following outline: Letter of Transmittal: A letter of transmittal shall include the following: 1. The proposer's name and address; 2. Statement that indicates the proposal is valid for at least 90 days from the proposal submission deadline; 3. Statement that indicates the proposer's willingness to perform the services described in this RFP; 4. A statement that all staff and other resources which are required to perform the services described in this RFP will be made available by your organization over the life of the anticipated contract; 5. Provide minority business status and an Equal Employment Opportunity statement. 6. Statement that the signatory has authority to bind the proposer; and 7. Signature of authorized individual. Proposal Response: 1. Table of Contents 2. Firm Qualifications and Experience 3. Proposed Project Team 4. Management Plan 5. Workload and Resources Page 6 of 9 Administrative Information 1. Contact Person: Any information required or questions regarding this REP should be addressed to the Project Manager/Inspector: Matt Gandel, Project Manager/Inspector Engineering/Facilities Department Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615-6398 Phone: (907) 486-9210 Fax: (907) 486-9347 mgandel @kodiakak.us 2. Deadline for Receipt of Proposals: Proposals may be mailed or hand delivered and must be physically received by KIB no later than 3:00 p.m., prevailing time (AK), June 27, 2013. Faxed proposals are not acceptable. Proposals received after the above proposal submission deadline will not be considered and will be returned. 3. Proposers' Review and Substantive Questions: Proposers should carefully review this RFP for errors, questionable or objectionable materials and items requiring clarification. Proposers shall put comments and/or questions in writing and submit them to the contact person noted above. Please submit questions at least five days before the due date of proposals. This will allow time for an addendum to the RFP to be issued, if required, to all recipients of the RFP. 4. Addendum to the RFP: KIB reserves the right to issue written addenda, to revise or clarify the RFP, respond to questions, and/or extend or shorten the due date of proposals. 5. Cancellation of the RFP: KIB retains the right to cancel the RFP process if it is in the KIB's best interest. KIB shall not be responsible for costs incurred by proposers for proposal preparation. 6. Proposal Withdrawal and Correction: A proposal may be corrected or withdrawn by a written request received prior to the deadline for receipt of proposals. 7. Retention of Proposals: All proposals and other material submitted become KIB property and may be returned only at KIB's option. 8. Cost of Proposal Preparation: Any and all costs incurred by proposers in preparing and submitting a proposal are the proposers' responsibility and shall not be charged to KIB or reflected as an expense of the resulting contract. 9. Delivery of Proposals: KIB assumes no responsibility or liability for the transmission, delay, or delivery of proposals by either public or private carriers. 10. Media Announcements: Any and all media announcements pertaining to this RFP Page 7 of 9 require KIM prior written approval. 11. Binding Contract: This REP does not obligate KIB or the selected proposer until a contract is signed and approved by all parties. Insurance Requirements A. The selected A&E firm (Consultant) shall not commence work until all the insurance required by the KIB has been obtained and such insurance has been approved by the Kodiak Island Borough, nor shall the Consultant allow any Subconsultant to commence work until the insurance required has been so obtained. The Consultant shall maintain such insurance as will protect it from claims under Workers' Compensation Acts and other employee benefit acts for damages because of bodily injury, including death, to its employees and all others for damages to property, any or all of which may arise out of or result from the Consultant's operations under the Contract, whether such operations be by himself or by any Subconsultant or anyone directly or indirectly employed by either of them. Evidence of the following insurance policies will be furnished to the KIB prior to award of a Contract. 1. Workers' Compensation: The Consultant shall procure and maintain, during the life of the Contract, Workers' Compensation Insurance as required by applicable State law for all its employees to be engaged in the work. In case of subconsulted work, the Subconsultant shall provide Workers' Compensation Insurance for all of its employees engaged in the work. 2. Consultant's Liability: The Consultant and Subconsultants shall procure and maintain during the life of this Contract: a. Public Liability Insurance and Contractual Liability. The minimum acceptable limits of combined single limit coverage shall be in an amount not less than $1,000,000.00 b. Vehicle and Automobile Liability and Property Damage Insurance: Limits, coverage to be in the same amounts specified in paragraph 2a. above. c. Subconsultants' Public Liability and Property Damage Insurance: The Subconsultants shall ensure the activities of their employees, types and amounts as specified in paragraphs 2a. and 2b. above. 3. Professional Liability. The Consultant, at his own cost and expense, shall affect and maintain at all times during the life of the Contract a good and sufficient professional liability insurance policy of not less than $1,000,000.00, protecting the Consultant against claims of the Kodiak Island Borough for negligence, errors, mistakes, or omissions in the performance of the services to be performed and furnished by the Consultant. Page 8 of 9 Nothing herein contained shall in any manner create any liability against the Kodiak Island Borough on behalf of any claim for labor, services, or materials, and to the fullest extent permitted by the law, the Consultant agrees to defend, indemnify and hold harmless the Kodiak Island Borough, its elected officials, employees and volunteers against any and all liabilities, claims, demands, lawsuits, or losses, including costs and attorney fees incurred in defense thereof arising out of or in any way connected or associated with this RFP. Nothing herein contained shall affect the liability of the Consultant or his sureties to the Kodiak Island Borough or to any workmen or materialmen upon bond given in connection with this Contract. B. The Consultant shall furnish certificates issued to the Kodiak Island Borough showing the type, amount, effective date, and dates of expiration of policies with the requirements noted below: I. All policies have been endorsed to waive the insurer's right of subrogation against KIB. 2. Provide the KIB with at least a thirty (30) day written notice of any material change, cancellation or non-renewal of the policy(s) during the contract period. Certificates of insurance shall be the cun-ent ACORD 25-S form, referencing KIB and KIBSD as additional insured and certificate holders and a current endorsement. 3. Consultant shall provide a certificate of insurance showing all required coverages and endorsements prior to commencing work. Page 9 of 9 KODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER 710 MILL BAY ROAD KODIAK, ALASKA 99615 Contract No. 2014-13 Change Order No. 1 Project Name,Number& Location Amount of Contract & Change Order Chiniak UST Removal 469-614 452.140 11003.4 Original Contract $ 0 Previous Changes $ 0 Contractor This Change $ 5,280.00 Jensen Yorba Lott, Inc. Adjusted Contract $ 5,280.00 Description of Change Cost Pre-design services for Chiniak UST Removal project, including site visit and $ 5,280.00 preparation of materials necessary to obtain ADEC permit for tank decommissioning. The time provided for completion of the contract is(X unchanged)(L1 increased)(LI decreased) by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply thereto. Accepted By: �-�i �C.:� M4( 1Y; /r 17c ,/1t'1 C�'t Date Ic- i ! —/ - Contractor's Representative Recommended:: p,N D Date le2 143 Engin ering/Facilities Dir .K R ' t• Director 1.1. �1 /U--12/ 1,) Approved By: / ({. • A, ;. .� ..,tie Date Manager(Less Than$10,0'0Q'• '_''�'`ty.1,tQ, ;+ ,'.o *el lerk for all change orders on this c.nfq(et) ''k�.F If the change order or orders exce' + I n. (00) dollars, it will require the signatures of A. The mayor and deputy presiding L \' B. The mayor and one(I)assembly memo • absence of the deputy presiding officer; C. The deputy presiding officer and one(I)assembly member in the absence of the mayor;or D. Any two(2)assembly members in the absence of the mayor and deputy presiding officer. Approved By: Date Mayor Deputy Presiding Officer Revised by MIS 06/14/06 Jensen t I , Yorba l Lott Inc. 8 MEMORANDUM Serving Alaska Since 1935 Date: October 16,2013 To: Jessi Wolfe, Matt Gandel, Bob Tucker From: Tony Yorba RE: Chiniak School Tank Closure and Replacement CC: JYL has been asked to assist with the closure and replacement of fuel tanks remaining at Chiniak School. For this work JYL will team with RSA Engineers (mechanical engineers) andTravis Peterson Environmental Consulting Inc. The following is a brief description for the pre-design work we will undertake (edited from our previously distributed meeting minutes of September 24, 2013): 1. Chiniak School: a. Travis Peterson Environmental Consulting Inc (1 PECI) is available to provide the tank decommissioning spec. They are also available to provide the Workplan and Closeout sampling. (No special DEC certification is required to do this work). b. It is uncertain if DEC will allow the tanks to be decommissioned in place. We understand that the only scenario that will allow the tank to be decommissioned in place is if the tank removal will undermine the existing building. Otherwise it will be removed. We can make that determination,after the exact location of the tank is obtained. c. Once the determination is made about how to decommission the tanks JYL can begin the document development. d. Team member Mark Frischkorn will perform a site visit to Chiniak School to verify site conditions. e. There is likely some contaminated soil at the school due to problems with a previous contract. In discussions with TPECI these previously stockpiled soils are now inert. The contaminated soils expected to result from this project will have to be treated the same way. We can discuss that ongoing process once the extent of contaminates soils is confirmed during tank decommissioning. f. The replacement fuel tank will need the cam lock devices necessary to connect the local fuel supplier's standard dispensing devices to the tank. ARCHITECTURE a INTERIOR DESIGN a CONSTRUCTION MANAGEMENT 522 WEST 10TH STREET JUNEAU,ALASKA 99801 (907)586-1070 FAX(907)586-3959 ww w.jen sent'orbalott.com PAGE1 g. We are presently providing a proposal for pre-design. Once we know the full extent of work we will provide a proposal for the CD and CA services. Attached is our pre-design fee proposal, as well as the separate proposal from RSA, and our background memo. Let me know if this is sufficient for your needs. C:,lony,Chiniak School Fuel Tank Closure and Replaceinenrdee proposal For Chiniak schoo! tank closure and replacement.doce ARCHITECTURE 0 INTERIOR DESIGN 0 CON51 RUC I ION NIANAGHNIENT 522 WEST 10in STREET JUNEAU, ALASKA 99801 (907)586-1070 FAX(907)586-3959 icecw.jenseneorbalotl.coui PACE DESIGN SERVICES PROPOSAL Jensen Yorba EMI PRE-DESIGN SERVICES Lott EM Project: Chiniak School UST Decommissioning Inc owi Architect Interior Design :onstruction Manage Drafter Exec A Cler A ACC STAFF: PMgr A-III A-II A-I Int III Int II ID-III ID-II ID-I CM-III CM-II CM-I 0-Il D-I EA CA A TOTAL $160 $125 •$110 $100 $95 585 $140 $110. $85 $120 $95 $90 $85 $75 $80 $40 $85. ARCHITECTURE: Project Management 24 4 Site Plan Travel Time Site Investigation Draft Report Final Report - - Submittal Subtotal Hours 24 0 0 0 0 0 0 0 0 0 0 0 4 0 0 0 0 28 Subtotal Dollars$ 3,840 0 0 0 0 0 0 0 0 0 0 0 340 0 0 0 0_ 4,180 CONSULTANTS: Engineering Surveying Geotechnical Investigation Structural Engineering Mechanical Engineering Site Visit $1,000 Electrical Engineering Hazardous Materials Investigation Landscape Architecture Cost Estimating Subtotal $1,000 Overhead/Profit 10% $100 Total $1,100 TOTAL PRE-DESIGN SERVICES FEE $5,280 fees chiniak school 13056.xls-10 Pre-Des 1 10/2/2013 Designing in Alaska for Over 20 Years Engineering, Inc. Mechanical Electr cal Engineers September 13, 2013 Jensen, Yorba, Lott 522 W. 10th Street Juneau, AK 99801 ATTENTION: Tony Yorba Dear Tony, REFERENCE: Chiniak School UST Replacement RSA Engineering is pleased to offer a fee proposal for mechanical engineering services for the referenced project. We have based our scope of work on your e-mail correspondence dated September 26, 2013 along with the following assumptions: • While in Kodiak on another project, we will visit the Chiniak School site to as-built the fuel storage system at the school. Travel time and expenses are allocated to the other project. • We understand the owner would like to replace the existing underground storage tank with a new aboveground fuel storage tank. This proposal includes a mechanical design for a new aboveground fuel storage tank for the school and the intermediate piping to connect it to the school heating system. • This proposal anticipates you will provide a CAD site plan of the existing tank locations and school exterior for us to use. • A 95% review submittal and construction document submittal are included in this proposal. Since this is a simple and fast-paced project, we do not anticipate intermediate submittals will be necessary. Specifications will be sheet style. Exclusions: • We have not included construction phase services (bid phase assistance, submittal review, DCVR review/response, construction inspections, O&M manual review, and preparation of record drawings based upon contractor generated mark-ups) at this time. We propose to provide those services on an "as needed" basis at our approved hourly rates. • Design for decommissioning or removal of the existing tanks and permitting by DEC is not included. This proposal anticipates the team environmental consultant will handle all DEC correspondence and approvals. • Design of the tank foundation and seismic restraint is not included. ANCHORAGE 2522 Arctic Boulevard,Suite 200 . Anchorage,AK 99503-2515 • p907.276.0521 • f 907.276.1751 WASILLA 191 E.Swanson Avenue,Suite 101 • Wasilla,AK 99654 • p907.357.1521 • f 907.357.1751 www.rsa-ak.com September 30, 2013 Page 2 only this amount included in the pre- design fee RSA proposes the folio v'ng.lump sum fees for this project: Phase fi i6a1 LS Site Visit $1,000.00 95% Design Construction Documents 1,200.00 Total $6,000.00 Please review and advise if this proposal is acceptable by signing below and returning a copy to our office as our notice to proceed. We look forward to working with you on this project. Sincerely, Mark R. Frischkorn, P.E. Vice President MRF/mma 13-0647/P13-309 Accepted for Jensen Yorba Lott • Jensen Yorba i f warioN Lott inc. t MEMORANDUM Serving Alaska Since 7935 Date: September 8,2013 To: Jessi Wolfe, David Conrad, Matt Gandel From: Tony Yorba RE: Chiniak School Tank Closure and Replacement CC: Mark Frischkorn, RSA Inc We met on September 6 to review the scope of work for improvements desired to Chiniak School fuel tank system. The following are basic work items discussed for inclusion in the work: 1. Decommission the existing 10,000 gallon tank and the existing 500 gallon tank, in compliance with DEC regulations. It is preferred that the tanks be allowed to be decommissioned in place but DEC has not yet approved that. 2. Remove and dispose of miscellaneous fuel piping and existing accessories. 3. Install a new 2,000 gallon above ground, double wall, skid mounted tank. 4. Connect new fuel tank to the existing fuel burning appliances We propose that a pre-design phase be established that will include a site visit by the architectural and mechanical consultants to verify existing conditions. Pre-design should also include preparation of materials necessary to obtain DEC permit for tank decommissioning. Once the pre- design work is complete and we know how DEC will allow the tank to be decommissioned we will prepare a fee proposal for construction documents. Let me know when you would like to review the above. I will prepare a pre- design fee proposal as soon as the preferred scope of work is established. C:\tony\Chiniak School Fuel Tank Closure and Replacement\Chiniak school tank closure and replacement.docx ARCHITECTURE 0 INTERIOR DESIGN 0 CONSTRUCTION MANAGEMENT 522 WEST I0Th1 STREET JUNEAU,ALASKA 99801 (907)586-1070 FAX(907)586-3959 wwwjensenaorbalotl.com PAGl:1 KODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER 710 MILL BAY ROAD KODIAK, ALASKA 99615 Contract No. 2014-13 Change Order No. 2 Project Name, Number & Location Amount of Contract& Change Order East& Peterson Flooring Original Contract $ 0 469-614 452.140 12005.4.4A Previous Changes $ 5,280.00 Contractor This Change $ 5,210.00 Jensen Yorba Lott, Inc. Adjusted Contract $ 10,490.00 Description of Change Cost Pre-design services for East & Peterson Flooring project, including site visit and $ 5,210.00 preparation of Autocad base sheets. The time provided for completion of the contract is( unchanged)(L increased)(J decreased)by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply thereto. / � � L i 7/�I Accepted By: --z,,,t tv i '(i %m^ it"7'1y /O Date (;— / 1 —/�-� Contractor's R1presentatioe Recommdnded:t(i16- ' �Y/I!•� ' ND & CGt C Date Engineering/Facilitie •Ars .. 0 Director •Approved By: oe . `y : . . 4/fi U. I 0444- Date/ / Manager(Less Than 'It. ' i 't+ . gh Clerk / for all change orders on hi ■ract) 'rye-.{ _ + If the change order or orders e eiijq e,n thot i ' 10,000) dollars, it will require the signatures of: A. The mayor and deputy presi mg &fir B. The mayor and one(I)assembly iifetmber in the absence of the deputy presiding officer; C. The deputy presiding officer and one(1)assembly member in the absence of the mayor;or D. Any two(2)assembly members in the absence of the mayor and deputy presiding officer. Approved By: Date Mayor Deputy Presiding Officer Revised by MIS 06/14/06 Jensen Yorba 4 tr,ewe Lou Inc. Igt MEMORANDUM Serving Alaska Since 7935 Date: October 16,2013 To: Jessi Wolfe, Matt Gandel, Bob Tucker From: Tony Yorba RE: East and Peterson Schools floor replacement CC: We understand that flooring replacement is desired at the above schools. The following is the scope of work desired: a. There is significant ACM tile and mastic present in the existing floor assembly at these schools. We will have to survey the floors for the extent of ACM if there are not existing records documenting the location. b. Tony Yorba and Gregg Hacker will conduct a site visit the second week of November (Nov 11 to 15) to determine what the extent of floor replacement is needed at each school. We can evaluate existing Al-IERA information with the anticipated scope of floor replacement to determine if an additional ACM survey is required c. JYL will ask EMS Inc to assist with ACM removal specifications. They can also conduct the survey if needed. d. JYL can provide a CD fee proposal once the method of ACM removal specification is determined (le: whether to conduct a survey or not). Attached is a fee proposal for the site visit and the base sheets for use in the floor replacement project. I assume we will perform the pre-design work on a time and expenses basis. We can provide a full fee for all work once the KIBSD has determined which areas of flooring to remove and the extend of ACM is known. Let me know if this is acceptable. C:\tony\East Elementary and Peterson School Flooring\fee proposal for east peterson schools floors.docx ARCHITECTURE e INTERIOR DESIGN e CONSTRUCTION MANAGEMENT 522 WEST 113p STREET JUNEAU,ALASKA 99801 (907)586-1070 FAX(907)586-3959 IV ww.jensenyorba to tt.com PAGE 1 DESIGN SERVICES PROPOSAL Jensen Yorba PRE-DESIGN SERVICES Lott ®ig Project: Peterson East Elementary Floor Replacement Inc ® a Architect Interior Design =onstruction Manage Drafter Exec A Cler A ACC STAFF: PMgr A-III A-I1 A-I Int III Int II ID-III. ID-II ID-I CM-III CM-II CM-I D-II D-I EA CA A TOTAL $160 $125 5110 5100 $95 $85 $140 $110 $85 $120 $95 $90 $85 $75 $80 $40 $85 ARCHITECTURE: Project Management 4 Site Visit 12 Technical Memo 2 Prepare CADD base sheets 8 Subtotal Hours 18 0 0 0 0 0 0 0 0 0 0 0 8 0 0 0 0 26 Subtotal Dollars$ 2,880 0 0 0 0 0 0 0 0 0 0 0 680 0 0 0 0 3,560 CONSULTANTS: Engineering Surveying Geotechnical Investigation Structural Engineering Mechanical Engineering Electrical Engineering Hazardous Materials Investigation Travel expenses $1,500 Cost Estimating Subtotal $1,500 Overhead/Profit 10% $150 Total $1,650 TOTAL PRE-DESIGN SERVICES FEE $5,210 130571ees2013.xls-10 Pre-Des 1 10/2/2013 ° '�4''�'' KODIAK ISLAND BOROUGH (1,t<, * ,.r IS�� .,g44 S i AGENDA STATEMENT bra REGULAR MEETING OF: NOVEMBER 7, 2013 ITEM NO.: 13.B.2 TITLE: Approval of Change Order No. 4 Amending Contract No. FY2014-13 Architectural and Engineering Services Term Contract for Pre-design Work for Installing New Electrical Generators at Old Habor, Karluk, Port Lions, and North Star Elementary Schools. ORIGINATOR: Projects Manager FISCAL IMPACT: ® Yes $31,360.00 or 0 No Funds Available Z Yes 0 No Account Number: 469-614 12011 Amount Budgeted: $240,853.00 ATTACHMENTS: Change Order No. 4, JYL Proposal, and Contract Backup APPROVAL FOR AGENDA: rat _ate SUMMARY STATEMENT: Kodiak Island Borough advertised a Request for Proposals for architectural and engineering services for Borough-wide capital improvement projects in June 2013. Six responses were received and reviewed by the Architectural Review Board. The ARB directed staff to enter into negotiations with Jensen Yorba Lott, Inc. (JYL) as the top proposer. Staff negotiated a term contract (FY2014-13) with JYL for projects yet to be determined. The term contract in its present form does not authorize work nor does it obligate KIB for payment. Rather it identifies terms and fees for work to be authorized in the future. This change order will authorize JYL to proceed with pre-design work for installing new electrical generators at Old Harbor, Karluk, Port Lions, and North Star Elementary schools. This work is part of an preparedness effort to ensure schools that act as community shelters will continue to have power in case of an emergency. Pre-design work will include site visits, verification of existing electrical and lighting systems, preliminary concept drawings and generator sizing, and order of magnitude construction and operational cost estimates. Once the pre-design work is completed JYL will provide a fee proposal for construction documents, bidding, and construction administration work. KIB received a State grant in FY2012 for installation of generators at several schools, including the four listed above. The funds from this grant will be used for this pre-design work. RECOMMENDED MOTION: Move to authorize the Manager to execute Change Order No. 4 Amending Contract No. FY2014-13 Architectural and Engineering Services Term Contract for Jensen Yorba Lott, Inc. of Juneau, Alaska for Installing New Electrical Generators at Old Harbor, Karluk, Port Lions, and North Star Elementary Schools in an amount not to exceed $31,360. Kodiak Island Borough Page 1 of 1 KODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER 710 MILL BAY ROAD KODIAK, ALASKA 99615 Contract No. 2014-13 Change Order No. 4 Project Name, Number& Location Amount of Contract& Change Order Generator Replacements Original Contract $ 0 469-614 1201 1 g Previous Changes $ 54,250.00 Contractor Jensen Yorba Lott, Inc. This Change $ 31,360.00 Adjusted Contract $ 85,610.00 Description of Change Cost Pre-design services for generator installation at Karluk, Port Lions, Old Harbor, $ 31,360.00 and North Star Elementary schools, including verification of existing electrical and lighting systems, preliminary concept drawings and generator sizing, and order of magnitude construction and operational cost estimates, The time provided for completion of the contract is(® unchanged)(n increased)(u decreased)by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply thereto. Accepted By 4;,;;; ,. .4 q i"1 j"i ��i /26i Date jlI`1 - / 7 - Contractor's Representative Recommended: Date Engineering/Facilities Director Finance Director Approved By: Attest: Date Manager(Less Than$10,000-Total Borough Clerk for an change orders on this contract) If the change order or orders exceeds ten thousand(10,000) dollars, it will require the signatures of: A. The mayor and deputy presiding officer; B. The mayor and one(I) assembly member in the absence of the deputy presiding officer; C. The deputy presiding officer and one (1)assembly member in the absence of the mayor; or D. Any two (2)assembly members in the absence of the mayor and deputy presiding officer. Approved By: Date Mayor Deputy Presiding Officer Revised by MIS 06/14/06 Jensen ■■B Yorba Nfl Lott I® Inc. W I MEMORANDUM Serving Alaska Since 1935 Date: October 15,2013 To: Jessi Wolfe, David Conrad, Matt Gandel, Gregg Hacker, Bob Tucker From: Tony Yorba RE: KIB school generator projects Proposal CC: As part of a long term improvement to the preparedness of the KIB facilities in the event of a major community emergency event, site electrical generation is proposed for a number of Kodiak urban area and village schools. Attached is our fee proposal for the pre design services necessary to establish the scope and conceptual cost of making such improvements at North Star, Karluck, Port Lions and Old Harbor schools. The product of this pre-design phase of work is to identify the preferred method of achieving the power generation improvements for each specific school. We will provide a detailed fee proposal for the design and construction administration services necessary to accomplish the work once the preferred concept designs are selected. To further describe the scope of this phase of work I am attaching the following: 1. Scoping letter written by myself dated September 24, 2013 describing the work in detail. 2. Proposal letter from PDC describing the approach to the electrical work, including a schedule and fee proposal. 3. Fee proposal from JYL describing fees for all services for the pre-design phase. Since the proposal was written by PDC we have discussed a few modifications to his approach that we have included in the proposal. They include: • Schedule: the schedule shown ins approximate, and will be modified once the actual Notice to proceed is given. However, the completion date will remain the same, assuming that we are able to begin work pre-design work in November. • We will assume the electrical hours and reimbursable expenses to be as proposed. I will modify the hourly rate proposed in this fee to reflect the rates included in our contract with KIB. Thus the actual amount invoiced will be less than the amount proposed here. ARCHITECTURE• INTERIOR DESIGN• CONSTRUCTION MANAGEMENT 522 WEST 10TH STREET JUNEAU,ALASKA 99801 (907)586-1070 FAX(907)586-3959 www.jensenyorbal otLcom PAGE 1 • The electrical engineer recommended an analysis of North Star because from his preliminary review, the circuiting already established for the school would not properly serve as an emergency shelter. We therefore increased his fee by $1k to cover the additional analysis. As mentioned earlier, I would propose that the electrical be billed on a lump sum basis, and bill JYL time and all reimbursable expenses on a t&m basis. Let me know if you have any questions or want to discuss it further. C:\cony\Kodiak schools generator projects 2014\sunvner 2014 Kodiak schools generator projects .docx ARCHITECTURE•INTERIOR DESIGN•CONSTRUCTION MANAGEMENT 522 WEST 10T1 STREET JUNEAU,ALASKA 99801 (907) 586-1070 FAX(907)586-3959 www.jenseny o rbal o tt.co m PAGE 2 Jensen Yorba mimmE I I Lott Inc. *n MEMORANDUM Serving Alaska Since 1935 Date: September 24, 2013 To: Jessi Wolfe, David Conrad, Matt Gandel, Gregg Hacker From: Tony Yorba RE: Summer 2014 generator projects CC: Mark Frischkorn, RSA Inc; Robert Posma, PDC Inc. We met on September 24 to review the scope of work for stand-by generator projects at various Kodiak Island Borough facilities. The following are comments generated: 1. The stand by generator projects are funded from the same grant as that which funded the East Elementary School Generator. They include the following facilities: a. Old Harbor School b. Karluk School c. Port Lions School d. North Star School 2. There is a generator installed at Kodiak Middle School which may serve as a model for these other schools. The KMS generator is a package outdoor unit made by Cummins and has proven to be very weather resistant and reliable. 3. Each School has different load requirements and installation requirements. A load study will need to be developed to describe what the loads will be on each school. Recommendations will need to be made for how best to meet each load at each school. The design team will prepare such a study. 4. The first impression from the design team is to make each generator at each school as close to identical as possible. Because the case can be made that the Cummins is the district standard, it the design team will investigate whether a common size generator with similar or identical features can be obtained for each school. Some of the schools are larger than others, so it maybe that a single generator could be ARCHITECTURE• INTERIOR DESIGN•CONSTRUCTION MANAGEMENT 522 WEST 10TH STREET JUNEAU,ALASKA 99801 (907)586-1070 FAX(907)586-3959 w w w.j e n s e n y o r b a I o t t.coin PAGE1 selected that could server the smaller sites, which could be doubled for the larger sites. 5. It is assumed that each site will include a generator with its own fuel tank. If possible, provisions will be made to provide fuel to each built in fuel tank from the oil tank available at the site. That will need to be confirmed. 6. It is understood that the generators are "stand by power", not emergency generators. Also, because they are only for occasional use, and not for primary power, they will not be expected to run full time, so there is no reason for dual generators- in other words, there is not a need for a "back up" of the "back up". 7. Bayside Fire Hall may also be a good model for the generator systems. Tim Hall from RSA Inc. did a report on the generator system proposed for Bayside. It should be reviewed as a potential model spec for these projects, and will be used as a resource for the study described in item 3, above. The KIB staff will obtain a copy of the report for review by the design team. 8. North Star School: a. There was an automatic transfer switch installed originally at North Star. The intention was for a generator to be installed directly to the existing electrical system, but the rough in is probably obsolete, and load calcs will need to be recalculated. b. 9. Old Harbor: a. It is possible that two generators will be needed for this school. Its expected that the generators will need to provide 100% of the power requirements at this school. Since there are two boiler rooms, and two power transformers serving the school, it is likely that two generators would be needed. 10. Karluk School: a. Presently there are two generators at Karluk School. They originally were primary power for the school, with provisions for switching back and forth as back-up to each other. They are old and in need of replacement. It is likely that they could be removed, and replaced by a package outdoor unit. If so, the existing generator building could be re-purposed. Because of the size of the school, the generator could be fairly small. 11. Port Lions School: a. Because the school was expanded, it may require two generators, similar to the conditions at Old Harbor. 12. The JYL design team Electrical Engineers may have to visit each site to determine the load and conditions of service for each generator. JYL will discuss with PDC electrical engineers to determine how best to ARCHITECTURE•INTERIOR DESIGN•CONSTRUCTION MANAGEMENT 522 WEST 10T1"STREET JUNEAU,ALASKA 99801 (907) 586-1070 FAX(907)586-3959 www.jensenyorbalott.com PAGE approach this preliminary design study. We propose a teleconference with the engineering and KIB staff to discuss how to approach the work. We will follow with a fee proposal for the load cane and preliminary design recommendations after that meeting. JYL may have copies of the existing electrical drawings for each school. We will advise KIB staff if additional documentation is needed. 13. In summary: JYL design team will prepare a report on each site, discussing the specific needs of each site. We will also offer some options for achieving reliable, economic stand by power generation, coordinated so that maintenance, spare parts, training for maintenance staff, operations requirements and other features are standardized, reliable and as affordable as possible. We will also endeavor to avoid code requirements that do not offer benefits to the Borough. C:\tong\Kodiak schools generator projects 2014\summer 2014 Kodiak schools generator projects .docx ARCHITECTURE• INTERIOR DESIGN•CONSTRUCTION MANAGEMENT 522 WEST 10TH STREET JUNEAU, ALASKA 99801 (907)586-1070 FAX(907)586-3959 www.jensenyorbalott.com PAGE 3 DESIGN SERVICES PROPOSAL Jensen IEEE Yorba PRE-DESIGN SERVICES Lott ®®® Project: Kodiak School Generator Replacement Inc ® ® Architect Interior Design Construction Manage Drafter Exec A Cler A ACC STAFF: PMgr A-III; All Al- Int'III IntlI ''ID III ID-II ID-I CM-111 CM-II CM-I= D-II D-I EA CA A TOTAL '.. $160 '$125 $110;. $1001 $95 $85 $140 $110 "$85 $120 $95 $90 $85 $75 $80 $40. $85 ARCHITECTURE: Project Management 8 scoping meetings 4 exist cond. Review 8 Cad base sheets 2 24 Report Review 8 cost estimate 2 Subtotal Hours 32 0 0 0 0 0 0 0 0 0 0 0 24 0 0 0 0 56 Subtotal Dollars$ 5,120 0 0 0 0 0 0 0 0 0 0 0 2,040 0 0 0 0 7,160 CONSULTANTS: Engineering Surveying Geotechnical Investigation Structural Engineering Mechanical Engineering Site Visit Electrical Engineering $22,000 Hazardous Materials Investigation Travel Expenses(1 trip) Cost Estimating Subtotal $22,000 Overhead/Profit 10% $2,200 Total $24,200 TOTAL PRE-DESIGN SERVICES FEE $31,360 pre design fee generator replacement.xls-10 Pre-Des 1 10/4/2013 rag PDC INC . ENGINEERS October 3, 2013 Jensen Yorba Lott 522 West Tenth Street Juneau, AK 99801 SUBJECT: District Wide Stand-By/Prime Generator Replacement PDC# 13136AN Tony, It is our pleasure to provide the proposal to this request for services through Concept design for providing new generators to serve the North Star, Old Harbor, Port Lions and Karluk schools. The Karluk school will likely be straight replacement of original (dual 30 KW) generator module supplying the school. North Star's facility has included a portion of the building's load for generator connection and is considered a strong option for generator application. As discussed on September 27, we believe there are at least two basic options for the application of generator services for the other schools including and possibly North Star. A. Selection of generator equipment sized to serve a portion of the existing school identified as part of shelter areas for the community in times of disaster or extreme weather events. When used as a shelter, the generators will be able to provide power to building heating systems, ventilation systems where operable windows are not available, food storage and preparation, lighting and communications systems. The areas and loads selected will be able to protect the building from outages and also serve the school needs when normal utility services are interrupted. Modifications to electrical distribution systems would include automatic transfer equipment, new and modification so existing panelboard's branch circuits to supply those identified loads, and/or lighting, telephone/communications and fire alarm systems, equipment and receptacle branch modifications to supply the shelter's needs. B. Selection of generator equipment sized to serve the entire schools electrical system by connecting at the main electrical service. This single point connection can simplify the modifications necessary within the school's electrical distribution system. We proposed including the following specific tasks as part of the concept design. 1. Eke-Field work. a. Existing drawings for each school will be examined with specific attention to electrical power riser diagrams, distribution and size of connected 2700 Gambell Street Ste 500 Anchorage,AK 99503 File:P92013\13136AN10PM1Fees\13y10m03d Concept Fee Proposal.docx T:907-743-3200 F:907-743-3295 District Wide Stand-By/Prime Generator Replacement October 3, 2013 Page 2 loads on existing panel boards, areas which would likely be used as areas of shelter within the building. Other than Karluk, we will identify provisions already made for generation at the facility and type of emergency egress lighting power sources including highlighting portions of the building provisioned or recommended for inclusion on the generator supply. b. PDC will collect historical outage information for schools from the local utility for estimating expected generator usage. c. We will have a pre-field WebEx/teleconference with KIB and KIBSD to review school (other than Karluk) areas deemed desirable to use for shelter and extended school power outages to continue classroom instruction. Materials and agenda to be distributed prior 24-48 hours prior to the meeting. d. PDC will prepare early concept power one-line diagrams and estimate of generator(s) sizes for each option based upon the historical information reviewed above. e. Existing facility demand loads will be reviewed for each of the schools as a basis for the peak load. Minimum and maximum peak demands will be tabulated. f. PDC will provide preliminary concept drawings and generator sizing to KIB for their information prior to site visits. g. We will coordinate site visits to each of the schools with KIB. 2. Field visits will be conducted to verify the following items. a. Power one-line diagrams b. Emergency egress lighting systems c. Condition of generator and/or generator connections d. Condition of existing branch circuits and ability to relocate to generator supplied panels e. Main service, distribution and branch panel f. Locations for automatic transfer switch(es) g. Probably locations for generator module(s) h. Fuel supply options (local tank, generator module belly tank) 3. Post field visit a. Pre-field concept drawings and generator sizes will be updated. b. Concept design narrative and supplemental drawings will be prepared including all schools. It will include also i. Order of magnitude construction estimates for generator modules ii. Description of building modifications for the one or more options at each school. iii. Concept level operational cost estimates (additional fuel consumption for monthly testing and estimated 7 day natural disaster.) c. Prepare design cost estimates for the construction document phases, bidding and construction administration services. d. Quality control reviews are conducted by another electrical engineer other than design preparation team. 4. Construction Document Phases. We estimate the following basic work during these phases, subject to modifications by KIB. a. 65% and Final construction document submittal packages (drawings and specifications) will be prepared. District Wide Stand-By/Prime Generator Replacement October 3, 2013 Page 3 b. Construction and operational cost estimates will be prepared for each school with assistance of cost estimator. c. A presentation to the ARB and/or KIB will be made with the 65% design and NTP to final documents incorporating review comments within scope is anticipated at that meeting. d. Documents will include drawings and architectural, electrical and related mechanical technical specifications. Anticipated Design/Construction Schedule 1. Fee Proposal Submitted October 4, 2013 2. Concept Design a. Notice to Proceed October 11, 2013 b. Historical Utility Information for schools October 22 c. Field Visits (2-3 days) Week of October 28, 2013 d. Submit concept design 8 working days after field visit e. KIB Review period followed by Concept Design Presentation WebEx 4-5 Working days 3. Construction Document Phases a. Notice to Proceed November 18, 2013 b. 65% Design December 10, 2013 c. KIB/ARB Presentation and Review December 17, 2013 d. Final Documents January 8, 2014 4. Bidding (to be coordinated with KIB procurement) a. Advertise January 15, 2014 b. Bids submitted with generator and transfer switch product data and suitable for approval with acceptance at Bid Award February 15, 2014 c. Bid Awarded February 28, 2014 5. Construction a. Generator module's shop drawings submitted March 10, 2014 b. Submittal Review complete and returned March 14, 2014 c. Generator and ATS approved ordered March 20 d. Additional Electrical Submittals Before April 2, 2014 e. On site construction begins 2-weeks before Summer Recess f. Construction Complete August 2014 We have assumed the following in preparation of the enclosed Concept Design fees. 1. Schedule is close to the one proposed above. 2. Fees are offered as a fixed labor for office design, time and materials for site visit. 3. Arrangement and cost of flights to Karluk, Old Harbor and Port Lions are covered by the KIB. 4. There will be some architectural and project management work required which is excluded. We look forward to providing the Kodiak Island Borough with a cost effective generator solution for the schools included in this project and prototypical solution which could be applied to other schools within the district. District Wide Stand-By/Prime Generator Replacement October 3, 2013 Page 4 Sincerely, Robert D Posma PE Senior Associate End: Concept Design Fee Proposal District Wide Stand-By/Prime Generator Replacement PDC Consulting Engineers PDC job No: 13136AN October 3, 2013 PDC Summary Sheet # PHASE ELECT Totals 20 Concept Design $ 14,057 $ 14,057 Reimbursibles $ - $ - Fixed Fee Phase Total $ 14,057 $ 14,057 11 Field Investigation $ 5,598 $ 5,598 Reimbursibles $ 1,306 $ 1,306 T&M Phase Total $ 6,904 $ 6,904 25 65% Design $ - $ - Reimbursibles $ - $ - Phase Total $ - $ - 35 Construction Documents $ - $ - Reimbursibles $ - $ - Phase Total $ - $ - 37 Bidding $ - $ - Reimbursibles_ $ - $ - Phase Total $ - $ - 80 Construction Adminstration $ - $ - Reimbursibles $ - $ - Phase Total $ - $ - Totals $ 20,961 $ 20,961 13y10m03d 4 School Standby-Prime Generation Replacement.xlsPDC Summary District Wide Stand-By/Prime Generator Replacement PDC Consulting Engineers PDC job No: 13136AN October 3,2013 ELECTRICAL ENGINEERING /:, cop�\ \Q�¢4`c` ,/,`tea r°`V`c��ti yzy�c� ¢ora Q5 o`aQ/# TASK 5 �'S Q% Q P �'S S4 5 $226 $181 $160 $115 $95 $103 $84 $104 20 Concept Design Total 1.Pre Field Visit 0 a.Existing available information from design drawings and analysis 6 12 18 b.Historical Utility outage and generator usage analysis 2 4 6 c.KIB/KIBSD Teleconference/WebEx 3 5 1 9 d.Initial Concept one-line diagrams for study 2 4 8 14 e.Utility peak demand analysis 2 4 6 f. Concept/generator sizing presentation matrials 2 4 2 8 2.Post Field Visit 0 a.Update concept diagrams and generator sizing. 2 2 4 8 b.Concept design narratives and supplemental drawings,order of magnitude construction and operational cost estimates. 4 12 8 2 26 c.Completion documentation and planning submission 3 3 d. KIB Review Presentation WebEx 3 2 5 0 0 Quality Control 2 2 PM 1 6 3 10 Hourly Subtotal 1 37 0 0 49 3 22 3 115 Cost $226 $6,681 $0 $0 $4,677 $308 $1,854 $311 $14,057 11 Field Investigation a. Travel and prep 12 12 b. Site Investigations-Karluk 2 2 b. Site Investigations-Old Harbor 4 4 b. Site Investigations-Port Lions 3 3 b. Site Investigations-North Star, • and review of installation at East Elmentary and Kodiak Middle School 4 • 4 c. KIB/KIBSD Debrief of finding meetings in Kodiak 2 2 d. Weather or Flight delays, allowance 4 4 0 • 0 0 Hourly Subtotal 0 31 0 0 0 0 0 0 31 • Cost $0 $5,598 $0 $0 $0 $0 $0 $0 $5,598 25 65%Design To be developed Hourly Subtotal 0 0 0 0 0 0 0 0 Cost $0 $0 $0 $0 $0 $0 $0 $0 $0 13y10m03d 4 School Standby-Prime Generation ReplacemenLxls District Wide Stand-By/Prime Generator Replacement PDC Consulting Engineers PDC job No 13136AN October 3,2013 ELECTRICAL ENGINEERING # TASK Ac' 4.`1 i ee�c�\5 4ia ��eo`�p E� e�ee��cel' �\e``c��'L e�Py y`9c�� e`�P see�o`y/ $226 $181 $160 $115 $95 $103 $84 $104 35 Construction Documents To be developed . Hourly Subtotal 0 0 0 0 0 0 0 0 Cost $0 $0 $0 $0 $0 $0 $0 $0 $0 37 Bidding To be developed Hourly Subtotal 0 0 0 0 0 0 0 0 Cost $0 $0 $0 $0 $0 $0 $0 $0 $0 80 Construction Adminstration - To be developed Hourly Subtotal 0 0 0 0 0 0 0, 0 Discipline Totals 146 Design Services $19,655 13y10m03d 4 School Standby-Prime Generation Replacement.xls District Wide Stand-By/Prime Generator Replacement PDC Consulting Engineers PDC job No: 13136AN October 3, 2013 REIMBURSABLE EXPENSES Concept Design Electrical Item unit unit cost # subtotal Copies ea $ 0.10 0 Bluelines ea $ 1.90 0 Mylars ea $ 11.00 0 Airfare ea $ 520.00 0 Rentals ea 0 Phone month $ 25.00 0 Shipping ea $ 25.00 0 Per Diem man day $ 25.00 0 Subtotal 0 Field Investigation Electrical Item unit unit cost # subtotal Copies ea $ 0.10 0 Photo Printing ea $ 0.10 150 15 Parking ea $ 15.00 3 45 Airfare ea $ 646.00 1 646 Rentals ea $ 70.00 3 210 Phone month $ 25.00 0 Per Diem - Loding man night $ 105.00 2 210 Per Diem Meals/Incidentals man day $ 60.00 3 180 Subtotal 1,306 65% Design Electrical Item unit unit cost # subtotal Copies ea $ 0.10 0 Bluelines ea $ 1.90 0 Parking ea $ 15.00 0 Airfare ea $ 646.00 0 Rentals ea $ 70.00 0 Phone month $ 25.00 0 Per Diem - Loding man night $ 105.00 _ 0 Per Diem Meals/Incidentals - man day $ 60.00 0 Subtotal 0 Construction Documents Electrical Item unit unit cost # subtotal dies ea 0 Bluelines ea 0 Mylars ea 0 Airfare ea 0 Rentals ea 0 Per Diem man day 0 Subtotal 0 13y10m03d 4 School Standby-Prime Generation Replacement.xls District Wide Stand-By/Prime Generator Replacement PDC Consulting Engineers PDC job No: 13136AN October 3, 2013 REIMBURSABLE EXPENSES Bidding Electrical Item unit unit cost # subtotal Copies ea 0 Bluelines ea 0 Mylars ea 0 Airfare ea 0 Rentals ea 0 Phone month 0 Shipping ea 0 Per Diem man day 0 Subtotal 0 Construction Adminstration Electrical Item unit _ unit cost # subtotal Copies ea 0 Bluelines ea 0 Mylars ea 0 Airfare ea 0 Rentals ea 0 Phone month 0 Shipping ea 0 Per Diem man day 0 Subtotal 0 13y10m03d 4 School Standby-Prime Generation Replacement.xls nt te, .$1° ` ' '"? STATE OF ALASKA ..§ t' DEPARTMENT OF F. ft COMMERCE fir Sean Parnell,Governor 44, COMMUNITY AND Susan K. Bell,Conrmirjioner '`� 7 ' ECONOMIC DEVELOPMENT' Stott Rnby,Director on~+tviFl�� Division of Community and Regional Affairs Grants Section July 13,2011 t q_ • The Honorable Jerome Selby Mayor,Kodiak Island Borough 710 Mill Bay Road Kodiak,AK 99615 710?,,yL RE: FY 2012 Designated Legislative Grant Dear Mayor Selby: I am pleased to notify you that the Kodiak Island Borough has been appropriated a FY-2012 Designated Legislative Grant per AS 37.05.317 for the purpose oC Emergency School Generators. The amount of State funding available for this grant is $2,182,000.00 In order for the grant funds to be released,you must enter into a grant agreement with the Department of Commerce,Community,and Economic Development for this project. Please provide the following information by August 10, 2011. 1. Please review the enclosed Total Project Snapshot(FPS) and provide a scope of work for this project which includes a brief project description,proposed timeline and budget narrative. 2. Complete the enclosed Authorized Signers form and return the original to our office. 3. Provide contact information including name, title, telephone/fax numbers and email address for the person who will be responsible for administering this grant. Upon receipt of the above,I will prepare and send the Grant Agreement for signature. If you have any questions,please contact me at (907)451-2023. Congratulations on this grant award. I look forward to working with you to ensure the success of this project. Sincerely, \_/764--1nc�� Nancy Pierce U Grants Administrator II Enclosure. Copy of TPS report Authorized Signers Form P.O.Box 110809,Juneau,Alaska 99811-0809 Telephone: (907)465-2023 Fax: (907)465-5867 Text Telephone: (907)465-5437 Email: nancy,pierce @alaska.gov Website:http://www.commerce.alaska.gov/dcra/ Total Project Snapshot Report 2011 Legislature TPS Report 53516v1 Agency: Commerce, Community and Economic Development Grants to Municipalities (AS 37.05.315) Grant Recipient: Kodiak Island Borough Federal Tax ID: 92-0030845 Project Title: Project Type: Equipment and Materials Kodiak Island Borough - Emergency School Generators State Funding Requested: $2,564,800 House District: 36 / R Future Funding May Be Requested Brief Project Description: Provide generators in school facilities that serve as emergency shelters Funding Plan: Total Project Cost: $3,206,000 Funding Already Secured: ($0) FY2012 State Funding Request: ($2,564,800) Project Deficit: $641,200 Detailed Project Description and Justification: Many of our in-town and village school facilities act as emergency shelters during extreme weather events or during times of natural or economic catastrophes.We have identified and prioritized the need to equip the following schools with emergency generators: East Elementary School $780,000 Kodiak High School $466,000 Old Harbor village school $1,007,000 Karluk village school $33,000 Port Lions village school $920,000 Equipping these facilities with emergency generators will provide power for sheltering needs and back-up power during short term loss of electricity. These generators will be housed permanently at the school facilities and become part of the building. Located at these sites, they can be tested, operated and maintained as part of the service to the overall school building. Project Timeline: Design and installation will occur on a priority basis as funding becomes available. Entity Responsible for the Ongoing Operation and Maintenance of this Project: I Kodiak Island Borough For use by Co-chair Staff Only: Page I Contact Name:Erin Harrington n QQ Contact Number:465-4230 $2,18 2,'- ,.t pptQV 4 s,27/2011 Total Project Snapshot Report 2011 Legislature TPS Report 53516v1 Grant Recipient Contact Information: Name: Rick Gifford Title: Manager Address: 710 Mill Bay Road Kodiak,Alaska 99615 Phone Number: (907)466-9302 Email: rgifford @kodiakak.us Has this project been through a public review process at the local level and is it a community priority? ©Yes No For use by Co-chair Staff Only: Page 2 Contact Name:Erin Harrington Contact Number:465-4230 4:45 PM 5/27/2011 • rr s:. 2 ° KODIAK ISLAND BOROUGH 0,;-.t` AGENDA STATEMENT REGULAR MEETING OF: NOVEMBER 7, 2013 ITEM NO.: 13.B.3 TITLE: Approval of Change Order No. 5 Amending Contract No. FY2014-13 Architectural and Engineering Services Term Contract for Pre-design Work for the Borough Building Renovation. ORIGINATOR: Projects Manager FISCAL IMPACT: ® Yes $31,450.00 or ❑ No Funds Available Z Yes ❑ No Account Number: 469-614 452.140 12004.4 Amount Budgeted: $270,459.00 ATTACHMENTS: Change Order No. 5, JYL Proposal, and Contract Backup APPROVAL FOR AGENDA: - SUMMARY STATEMENT: Kodiak Island Borough advertised a Request for Proposals for architectural and engineering services for Borough-wide capital improvement projects in June 2013. Six responses were received and reviewed by the Architectural Review Board. The ARB directed staff to enter into negotiations with Jensen Yorba Lott, Inc. (JYL) as the top proposer. Staff negotiated a term contract (FY2014-13) with JYL for projects yet to be determined. The term contract in its present form does not authorize work nor does it obligate KIB for payment. Rather it identifies terms and fees for work to be authorized in the future. This change order will authorize JYL to proceed with pre-design work for the Borough Building Renovation which will include replacing the boilers, asbestos abatement in the boiler room and existing flooring, installing new flooring, and upgrades to various mechanical and electrical building components. It is anticipated that this will be a phased multi-year project beginning after the School District relocates its offices in the fall of 2014. Pre-design work will include site visits, creation of Autocad base sheets for future drawings, and a technical memorandum describing the existing systems and options for mechanical and electrical upgrades. Once the pre-design work is completed JYL will provide a fee proposal for permitting, construction documents, bidding, and construction administration work. This project will combine several projects already approved as Renewal and Replacement projects. This pre-design work will be funded from one of those projects. RECOMMENDED MOTION: Move to authorize the Manager to execute Change Order No. 5 Amending Contract No. FY2014-13 Architectural and Engineering Services Term Contract for Jensen Yorba Lott, Inc. of Juneau, Alaska for Pre-design Work for the Borough Building Renovation in an amount not to exceed $31,450. Kodiak Island Borough Page 1 of 1 KODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER 710 MILL BAY ROAD KODIAK, ALASKA 99615 Contract No. 2014-13 Change Order No. 5 Project Name, Number & Location Amount of Contract & Change Order Borough Building Renovation Original Contract $ 0 469-614 452.140 12004.4 g Previous Changes $ 85,610.00 Contractor This Change $ 31,450.00 Jensen Yorba Lott, Inc. --- — Adjusted Contract $ 117,060.00 Description of Change Cost Pre-design services for Borough Building Renovation project, including site $ 31,450.00 visits, creation of Autocad base sheets for future drawings, and a technical memorandum describing the existing systems and options for mechanical and electrical upgrades. The time provided for completion of the contract is(IX unchanged) (1 I increased)(Q decreased) by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply thereto.Y / Accepted By: v�i� „ / �r'�il r i- �_ ( r C; /C7�� /ly`��/r Date li' � > Contractor's Representative Recommended.' Date Engineering/Facilities Director Finance Director Approved By: Attest: Date Manager(Less Than$10,000—Total Borough Clerk for all change orders on this contract) If the change order or orders exceeds ten thousand(10,000) dollars, it will require the signatures of: A. The mayor and deputy presiding officer; . B. The mayor and one(I)assembly member in the absence of the deputy presiding officer; C. The deputy presiding officer and one(1)assembly member in the absence of the mayor; or D. Any two(2) assembly members in the absence of the mayor and deputy presiding officer. Approved By: Date Mayor Deputy Presiding Officer Revised by MIS 06/14/06 Jensen an Yorba MEM Lott inc. ( '``' MEMORANDUM Serving Alaska Since 1935 Date: October 16,2013 To: Matt Gandel, Jessi Wolfe, Bob Tucker From: Tony Yorba RE: KIB Borough Building Renovation CC: We understand that the Kodiak Island Borough is interested in accomplishing a number of improvements to the Borough Office Building on the Borough I-Till Campus. KIBSD offices will move from this building to the existing single story classroom building once vacated by the high school (planned for 2014). This move will be an ideal time to begin a phased renovation of the Borough Building, with tenants moving into renovated space, allowing further renovation to occur in the vacant space. This will be far less disruptive than attempting the work in occupied space. Attached is a report by our firm dated September 8 2013 that describes the work and our initial approach to the work in greater detail. The following are the work items Borough staff has identified and earmarked for improvements: 1. Improvements to power distribution panels 2. Installation of return air ducts serving the second floor 3. Additional power outlets to support office functions building wide. 4. Replace existing oil fired boilers 5. Remove asbestos associated with the boiler area 6. Replace emergency generator with new generator sized for 100% of borough building and existing learning center electrical loads 7. Remove asbestos associated with the generator area 8. Install new carpeting in the borough building 9. Remove existing asbestos containing floor tile and mastic where existing carpet is removed. 10. DDC control system re-habilitation The list of work items is fairly complex. Due to the numerous past modifications to the building there are no definitive as-built documents ARCHCI'ECTURE• INTERIOR DESIGN• CONSTRUCTION MANAGEMENT 522 WEST 10TH STREET JUNEAU, ALASKA 99807 (907)586-1070 FAX(907)586-3959 www.jensenyorbalottCom PAGE I available that describe the existing conditions sufficiently for the design team to begin the requested work. Therefore we recommend a pre- design phase in which we would: 1. Perform a site visit for the mechanical and electrical engineers to review existing conditions, perform preliminary calculations to determine sizes of basic equipment and establish preliminary recommendations. 2. Review of existing conditions by architectural staff to determine the extent of architectural cutting and patching required, as well as assistance with R values arid heat losses, and other information necessary to size the boilers etc. It will also include preparation of updated architectural base sheets (floor plans and reflected ceiling plans) for use by all disciplines. 3. Prepare an order of magnitude update to the project budgets to ensure they align with funds available. Work product for this pre-design phase will be a technical memorandum and autocad base sheets. Once KIB staff have reviewed and approved the above information, and selected any options presented, we will prepare fee proposals for the schematic, DD and CD phases to follow. We prepared a fee proposal for pre design services described above which accompanies this memo. The cost estimating, electrical and mechanical fees shown are based on separate proposals also attached. We understand that the Borough has fairly extensive documentation on the presence of hazardous materials in the building and so we have not included haz mat services in this fee proposal. However, it may be prudent for the borough to establish a budget to have some limited ACM survey work done in the building. That survey work could be done by a separate contractor directly for the KIB, included later in our pre-design services, or added to our scope once we are given authorization to proceed with schematic design. I would recommend that a budget of $10,000 be earmarked for these services. I suggest we provide the pre-design services described above on a t&m basis. The deliverable will be a technical memo for all disciplines, base sheets and cost estimate, and additional exhibits as described in the mechanical and electrical fee proposals. Let me know if this is acceptable. G:Atony\borough building renovation 2013Vfee for borough building pre design.docx ARCHITECTURE• INTERIOR DESIGN•CONSTRUCTION MANAGEMENT 522 WEST 10th STREET JUNEAU,ALASKA 99801 (907)5864070 FAX(907)586-3959 www.jensenyorbalott.corn PAGE 2 Jensen En Yorba tin Lott ® ` Inc. MEMORANDUM Serving Alaska Since 1935 Date: September 8, 2013 To: Jessi Wolfe, Bob Tucker From: Tony Yorba RE: KIB Borough Building Renovation Scoping memo CC: Mark Frischkorn, RSA Inc; Robert Posma, PDC Inc. We met on September 6 to review the scope of work for improvements desired for the Borough Building. The following are basic work items discussed for inclusion in the work: 1. Improvements to power distribution panels 2. Installation of return air ducts serving the second floor 3. Additional power outlets to support office functions building wide. 4. Replace existing oil fired boilers 5. Remove asbestos associated with the boiler area 6. Replace emergency generator with new generator sized for 100% of borough building and existing learning center electrical loads 7. Remove asbestos associated with the generator area 8. Install new carpeting in the borough building 9. Remove existing asbestos containing floor tile and mastic where existing carpet is removed. 10. DDC control system re-habilitation 11. Code analysis to justify moving KIBSD offices from borough building to existing KI-1S donut wing. Portions of the above scope must be phased to take advantage of the space vacated by the school district once they move into the existing one story classroom (donut hole) building. This is anticipated to take place next August, 2014. We suggest that a site visit be scheduled for the mechanical and electrical engineers to review existing conditions, perform preliminary calculations to determine sizes of basic equipment and establish preliminary recommendations. This will also include review of existing conditions by ARCHITECTURE • INTERIOR DESIGN• CONSTRUCTION MANAGEMENT 522 WEST 1010 STREET JUNEAU,ALASKA 99807 (907)586-1070 FAX(907)586-3959 www.jensenyorbalott.com PAGE.1 • architectural staff to determine the extent of architectural cutting and patching required, as well as assistance with R values and heat losses, and other information necessary to size the boilers etc. It will also include preparation of updated architectural base sheets (floor plans and reflected ceiling plans) for use by all disciplines. As part of this work we will also prepare an order of magnitude update to the project budgets to ensure they align with funds available. Work product for this pre-design phase will be a teclmical memorandum and autocad base sheets. Once you have reviewed and approved the above information, and selected any options presented, we will prepare fee proposals for the schematic, DD and CD phases to follow. Let me know when you would like to review the information presented in this scoping memo. Once we have identified a scope of work that is satisfactory we will prepare a pre-design fee proposal. C:AtongAborough building renovation 2013\Borough buidling renovation 2013.docs ARCHITECTURE•INTERIOR DESIGN•CONSTRUCTION MANAGEMENT 522 WEST 10m STREET JUNEAU.ALASKA 99801 (907)586-1070 FAX(907)586-3959 www.jensenyorbalott.com PACE 2 DESIGN SERVICES PROPOSAL Jensen RIM Yorba SUU PRE-DESIGN SERVICES Lott EMU Project: Kodiak Borough Building Renovation Inc `:_MN Architect ::interior Design Construction Manage Drafter Exec'A Cler`A ACC STAFF: -PMgr A-III All Al Int III Int II . ID III 10-11 ID-I EM-111 CM 11 CM 4', D-II , ID-I EA CA° `;A TOTAL ',,',-d,';',' $125 • $1101. $100 $95 $85- '.!$140 ;$1101. ' $85 $120 -$95 $90 i $85 $75 $80 • $40 '.:$85 ARCHITECTURE: _ _ Project Management 12 scoping meetings 8 Site visit/exist cond. Review 8 Cad base sheets 2 24 Report Review 4 cost estimate 2 Subtotal Hours 36 0 0 0 0 0 0 0 0 0 0 0 24 0 0 0 0 60 Subtotal Dollars$ 5,760 0 0 0 0 0 0 0 0 0 0 0 2,040 0 0 0 0 7,800 CONSULTANTS: Engineering Surveying Geotechnical Investigation Structural Engineering Mechanical Engineering Site Visit $6,000 Electrical Engineering $9,000 Hazardous Materials Investigation Travel Expenses(1 trip) $1,500 Cost Estimating $5,000 Subtotal $21,500 Overhead/Profit 10% 52,150 Total $23,650 TOTAL PRE-DESIGN SERVICES.FEE , $31,450 pre design fee borough building.xls-10 Pre-Des 1 10/3/2013 KODIAK ISLAND BOROUGH ¢R 1 ers,I AGENDA STATEMENT is a REGULAR MEETING OF: OCTOBER 17, 2013 ITEM NO.: 13.8.4 TITLE: Approval of the Expenditure Request for Scheduled Baler Maintenance. ORIGINATOR: E/F Staff FISCAL IMPACT: ® Yes $41,342.75 or ❑ No Funds Available ® Yes ❑ No Account Number: 530.731.450.432 Amount Budgeted: $50,000 ATTACHMENTS: Pioneer Supply Estimate and Letter of exclusive and authorized Distributer. APPROVAL FOR AGENDA: Si SUMMARY STATEMENT: The actual baler machine is routinely rebuilt approximately every two years. During the rebuilding process garbage is not baled but loose filled in the landfill. The cost of rebuilding the baler is approximately $100,000. This amount is budgeted with half of the cost (approximately $50,000) budgeted each year. Parts (see attached list) are purchased in the first year with the metal purchased the second year. Costs associated with the baler rebuild are paid for out of the Landfill Enterprise Fund. The Borough's baler is made by Harris. Their exclusive authorized distributor for the State of Alaska is Pioneer Supply Inc. Pioneer Supply provides all parts, equipment and service for the State. The Borough has used Pioneer Supply for baler parts for many rebuilds of the baler. This purchase will be a sole source purchase. RECOMMENDED MOTION: Move to authorize the Manager to approve a purchase order to Pioneer Supply Inc. in an amount not to exceed $41,342.75 for parts associated with the rebuild of the landfill's baler. Kodiak Island Borough Page 1 of 1 KGB Expenditure Request F/Y 14 Department: Engineering & Facilities Date: 10/16/13 QTY l Item Description & Usage 1 I See Attached Quote I Estimated Cost: 41342.75 I Cost Range Purchasing Method J $ Ito $5,000 Verbal Prices ❑ $5,000 to $25,000 Open Market Bid N $25,000& Up Formal Bid ❑ Advertisement ❑ Assembly - Agenda ❑ $ I to $25,000 Emergency Purchase Approval to Proceed BIDS — Attach any Backup I Local Preference Allowance Vendor Cost Freight ; Total Cost Date ' . Lowest Off Island Bidder X Other t 1 'c % I Pioneer Stipp&Inc. 35342 ! 6000.0 141342.7 9'29/13 $ 0– 5000 $ 5000 I Sd S 75 0 15 20 lo% Approval: 7j1 ;s - '/fz 5,4/42. r79,`rsfenc supple?, Vendor Y,,t//w W/-_ 4t C/n Cost s VI 3l{a 70 s Budget Amount $ G L Accoun.52O - 7`V . ,Y6D 4 5A:i Expenditure Department Approval ❑ Petty Cash ❑ Check Request Supervroval ® Purchase Order# d- S.D. Central Stores ❑ Department Head Approval ❑ Attach to Backup Documentation ❑ Fixed Asset - Over 5K - FA form to Finance ..... ..._ __. ____________.-_. ... Bud Cassidy, Manager C:documents and settings moues Desktop Expen Request baler rebuild 14.doc 0 H fLO October 16, 2013 City of Kodiak Kodiak, AK Dave Conrad Reference: Harris Baler Parts Source Dear Dave, Harris' Exclusive Authorized Distributor for the State of Alaska is Pioneer Supply Inc. They handle all parts, equipment and service for the state. Please advise if I may be of any further service. Cordially, Bob Pfeffer Director of Sales USA, Canada, Australia & New Zealand Cc: Larry Fagnani/PSI ISO 9001•2008 certified 315 W 12'"Ave.,Cordele, GA 31015 N8 229-273.2500.800.373.9131 • ■9• www.hamsequip.com '° Pioneer Supply Inc. Estimate DATE ESTIMATE NO. PO Box 871295 Wasilla, AK 99687 9/29/2013 278 907-373-5337, Fax 800-277-1444 NAME/ADDRESS Kodiak Island Borough 710 Mill Bay Rd. Kodiak, AK 99615 Attn: Accounts Payable TERMS FOB PROJECT Net 30 Factory Baler ITEM DESCRIPTION QTY U/M COST TOTAL 855036 Seal Rod 4 101.25 405.00 855037 Wiper Rod 4 36.25 145.00 834493 Seal, Rod 2 71.25 142.50 D30753J Liner, bed 4 1,644.00 6,576.00 D29652C Liner, Gather, Side 2 876.25 1,752.50 D30753F Liner, Bed 4 1,132.00 4,528.00 D30753C Liner, Strip 14 168.25 2,355.50 D29669A Liner, Face 1 1,106.25 1,106.25 D30753B Liner, Strip, Groove 2 1,118,75 2,237.50 D27968B Stationary Knife Blade - 2 2 706.00 1,412.00 Required D29657A Liner, Guide 1 963.75 963.75 D29662B Shim, 1/16 8 36.25 290.00 D29662C Shim, 1/64" 8 32.50 260.00 D29662A Shim, Side Body 8 77.50 620.00 029662-D Shim, Side Body 8 31.25 250.00 D31102A Liner Bottom 1 718.75 718.75 029639D Liner, Ejector, Ram Guide 2 248.75 497.50 D29639C Liner, Ejector, Ram Side 2 221.25 442.50 D31102B Liner, Face 1 836.25 836.25 D30753A Liner, Bottom, Groove 1 2,776.25 2,776.25 809554 Bolt 32 2.50 80.00 818210 Nut 32 2.00 64.00 Thank you for your business! Prompt payment is appreciated. TOTAL SIGNATURE Page 1 Pioneer Supply Inc . Estimate DATE ESTIMATE NO. PO Box 871295 Wasilla, AK 99687 9/29/2013 278 907-373-5337, Fax 800-277-1444 NAME/ADDRESS Kodiak Island Borough 710 Mill Bay Rd. Kodiak, AK 99615 Attn: Accounts Payable TERMS FOB PROJECT Net 30 Factory Baler ITEM DESCRIPTION 0TY U/M COST TOTAL D29669D Liner. Side 4 687,50 2,750.00 D29220F Cap Screws 12 8.25 99.00 D29220J Cap Screw, 075-10NC-3, Same 30 8.25 247.50 as D29220H 819965 Lock Nut 42 2.00 84.00 D27968A Platen Knife Blade 2 Required 2 706.00 1,412.00 D20754G Bolt, Knife 8 50.00 400.00 D29220R Cap Screw, Capscrew 3/4" 14 10.00 140.00 -10UNC x 4.5" L replaces D292200 D296522 Liner, Side 2 875.50 1,751.00 .0897-62A -Gathering-Ram-without-liners 1 46,147.00--46,147.00-- and- nives- D30752AH Gather Ram with Linorc and 1 68,712.00 68,712.09 Knives - Freight Freight ESTIMATED without 1 6,000.00 6,000.00 gather ram, actual freight charges will be billed Freight- Freight ESTIMATED with gather 1 12,000.00 12,000.00 .p, ^ kalfr ghteh ill be billed Thank you for your business! Prompt payment is appreciated. TOTAL &'3'i • 2.5- SIGNATURE Page 2 Pioneer Supply Inc. Estimate DATE ESTIMATE NO. PO Box 871295 Wasilla, AK 99687 9/29/2013 278 907-373-5337, Fax 800-277-1444 NAME/ADDRESS Kodiak Island Borough 710 Mill Bay Rd. Kodiak, AK 99615 Attn: Accounts Payable TERMS FOB PROJECT Net 30 Factory Baler ITEM DESCRIPTION CITY U/M COST TOTAL Please check and confirm accuracy, Delivery 8-12 weeks, FOB: Factory Thank you for your business! Prompt payment is appreciated. TOTAL yi,3Y1.71 81 68,201.75 SIGNATURE Page 3 G ':;j KODIAK ISLAND BOROUGH ' 'O s°`t AGENDA STATEMENT 5•' REGULAR MEETING OF: NOVEMBER 7, 2013 ITEM NO.: 13.C.1 TITLE: Resolution No. FY2014-19 Disposing of a Portion of Land Up To 27,720 Square Feet Located on Top of the Active Landfill at 1203 Monashka Bay Road by License Agreement to the City of Kodiak to Temporarily Produce Class B Compost Until November 15, 2015. ORIGINATOR: Manager's Office Staff FISCAL IMPACT: ❑ Yes $ or U No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Resolution No. FY2014-19, Agreement, Exhibit A (photo), ADEC approval, and land value backup documentation APPROVAL FOR AGENDA: 4•,� • SUMMARY STATEMENT: The current License Agreement between the City and the Borough for processing of Class B compost within the active operational footprint on top of the landfill will expire on November 14, 2013. That agreement was specific to a particular 27,7020 square foot area within the active operational foot print. This resolution brings before the Assembly a new License Agreement that will allow for continued processing of Class B compost for approximately two years at different locations within the active footprint (Exhibit A) which will move periodically so as to not interfere with ongoing landfill operations, but not exceed 27,720 square feet at any one time. The terms of this new license agreement will stipulate that determinations regarding location of the Class B composting operation at any given time will be made by the landfill supervisor, and that all compost produced will remain at the landfill for utilization to fill voids or for cover material as approved by the Alaska Department of Environmental Conservation (ADEC). By memorandum of agreement (MOA) between the City and the Borough signed in 2007 the biosolids from the wastewater treatment plat have been deposited at the landfill within the operating footprint. The biosolids have been processed into Class B compost at that location since December, 2012 for utilization at the landfill. The landfill supervisor has determined that the short-term processing of biosolids into Class B compost can continue within the active landfill footprint (Exhibit A) on a rotating basis utilizing no more than 27,720 sq. ft. at one time without interfering with landfill operations. ADEC has approved moving the composting operation as necessary within the the active footprint on top of the landfill (see email dated August 13, 2013 from Lori Aldrich). ADEC operating guidelines for Class B composting will continue to be followed, including water run-off sampling as part of the landfill's routine monitoring program. This temporary license agreement for processing biosolids into Class B compost at the landfill will continue cooperative efforts consistent with the MOA. It will offer a short term solution Kodiak Island Borough Page 1 of 2 . 44''\ KODIAK ISLAND BOROUGH ° AGENDA STATEMENT benefiting the community and rate payers while giving the City the time needed to conduct geotech engineering studies and design work necessary to obtain a permit from ADEC for a long-term composting facility that will process biosolids into EQ (excellent quality) Class A compost at a different 2.36 acre location at the landfill. RECOMMENDED MOTION: Move to adopt Resolution No. FY2014-19. Kodiak Island Borough Page 2 of 2 1 Introduced by: Manager Cassidy Requested by: Resource Manager 2 Drafted by: Resource Manager 3 Introduced: 11/07/2013 4 Adopted: 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2014-19 8 9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND 10 BOROUGH TO DISPOSE OF A PORTION OF LAND UP TO 27,720 11 SQUARE FEET LOCATED ON TOP OF THE ACTIVE LANDFILL AT 12 1203 MONASHKA BAY ROAD BY LICENSE AGREEMENT TO THE 13 CITY OF KODIAK TO TEMPORARILY PRODUCE CLASS B 14 COMPOST UNTIL NOVEMBER 15, 2015 15 16 WHEREAS, biosolids processed through the wastewater treatment plant have been 17 disposed of at the Kodiak Island Borough Landfill for many years; and 18 19 WHEREAS, City and Borough staffs have been working cooperatively to find both short- 20 term and long-term solutions for the safe and affordable disposal of the community's 21 biosolids; and 22 23 WHEREAS, a memorandum of agreement (MOA) between the City of Kodiak (City) and 24 the Kodiak Island Borough dated August 14, 2007 agreed that the landfill will continue to 25 accept biosolids from the treatment plant until landfill operations preclude KIB's ability to 26 accept biosolids; and 27 28 WHEREAS, this temporary land use license will continue the cooperative efforts consistent 29 with the 2007 MOA between the KIB and the City for delivery to and utilization at the landfill 30 of the biosolids, offering a short-term solution benefiting the community and ratepayers while 31 giving the City time to implement a long range solution for processing the biosolids into Class 32 A EQ compost; and 33 34 WHEREAS, ADEC has approved of this area within the landfill for processing biosolids into 35 Class B compost, and has approved Class B compost as a cover material acceptable at the 36 landfill; and 37 38 WHEREAS, Class B compost has been produced on top of the active landfill for utilization 39 as cover material at the landfill since December, 2012 by License Agreement between the 40 City and the Borough (Ordinance No. FY2013-12), with the extension of that License 41 Agreement scheduled to terminate on November 14, 2013; and 42 43 WHEREAS, the landfill supervisor has determined that short-term production of Class B 44 compost can continue on top of the active landfill on a rotating basis utilizing no more than Kodiak Island Borough Ordinance No. FY2014-19 Page 1 of 3 45 27,720 sq. ft. at one time within the existing landfill footprint (Exhibit A) without interfering with 46 landfill operations; and 47 48 WHEREAS, for the term of this license agreement, Alaska Department of Conservation 49 (ADEC) operating guidelines will be maintained for the ongoing Class B composting on top of 50 the landfill, including water run-off sampling as part of the landfill's routine monitoring 51 program; and 52 53 WHEREAS, the City has requested disposal from the Borough of a 2.36 acre site at the 54 south end of the landfill that might be utilized for long-term processing of biosolids into EQ 55 (Excellent Quality) Class A compost; and 56 57 WHEREAS, the long-term disposal for 2.36 acres is conditional on procurement by the City 58 of an Alaska Department of Environmental Conservation (ADEC) permit for Class A 59 composting, permitting review for which will involve geotechnical engineering and design 60 work and may take up to two years; and 61 62 WHEREAS, continuation of production of Class B compost from biosolids from the 63 wastewater treatment plant at the present location on top of the active landfill for up to two 64 years will allow the City time to obtain an ADEC permit and build a facility for long-term 65 processing of Class A compost at the 2.36 acre south landfill location; and 66 67 WHEREAS, KIBC 18.20.170 defines "disposal" as any transfer of real property, including 68 revocable license; and KIBC Section 18.20.030 states that Borough land disposals that are 69 not subject to approval by ordinance are subject to approval by assembly resolution. 70 71 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 72 BOROUGH THAT: 73 74 Section 1: This resolution will continue for approximately two years the temporary use of 75 a portion of the active footprint on top of the landfill for processing of biosolids 76 from the wastewater treatment plant into Class B compost consistent with 77 historical use and in compliance with the operating guidelines of the Alaska 78 Department of Environmental Conservation. The agreement will allow for 79 utilization of up to 27,720 square feet at any one time within the active landfill 80 footprint (Exhibit A) for Compost B processing on a rotating basis as 81 determined by the landfill supervisor so as to not interfere with other ongoing 82 landfill operations. 83 84 Section 2: In order for the City to utilize the land identified at the KIB landfill for a public 85 purpose beneficial to the Borough by processing of biosolids into Class B 86 compost, KIB and the City will enter into a Land Use License Agreement for 87 Use of KIB Property. The land use license agreement will outline issues 88 related to insurance, safety, liability, installations/improvements, and Kodiak Island Borough, Alaska Ordinance No. FY2014-19 Page 2 of 3 89 indemnification, and is subject to approval by the Borough Attorney prior to 90 being signed by the Borough Manager. The license agreement is temporary 91 and will terminate on approximately November 14, 2015, unless further 92 extended by mutual agreement. 93 94 Section 3: The Borough Manager is authorized to execute and deliver on behalf of the 95 Kodiak Island Borough a temporary land use license agreement to be entered 96 into between the KIB and the City of Kodiak for use by the City and its 97 contractor of up to 27,720 square feet at one time within the active footprint 98 (Exhibit A) of the Kodiak Island Borough Landfill Tract for the processing of 99 biosolids from the treatment plant into Class B compost for utilization at the 100 landfill. 101 102 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 103 THIS DAY OF 2013 104 105 KODIAK ISLAND BOROUGH 106 107 108 109 Jerrol Friend, Borough Mayor 110 111 ATTEST: 112 113 114 115 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2014-19 Page 3 of 3 LICENSE AGREEMENT FOR USE OF KODIAK ISLAND BOROUGH PROPERTY THIS LICENSE AGREEMENT, effective the day of , 20_, is made and entered into by and between the Kodiak Island Borough, a municipal corporation, organized and existing under the laws of the State of Alaska, whose address is 710 Mill Bay Road, Alaska 99615-6340, hereinafter referred to as "Borough" and the City of Kodiak, whose address is 710 Mill Bay Road 99615-6340, hereinafter referred to as "Licensee"; 1. Premises. Borough hereby grants to Licensee a license to occupy and use, subject to all of the terms and conditions hereinafter stated, a portion of the following-described premises. Kodiak Island Borough Landfill Tract according to Plat 96-31, recorded in the records of the Kodiak Recording District, Third Judicial District, State of Alaska. The premises is further described as up to 27,720 square feet at any one time located on top of the landfill within the active footprint, and which is shown on the air photo attached hereto as Exhibit A. 2. Purpose. The purpose of this license agreement is to allow the Licensee use of the above described land to store biosolids for processing into Class B compost. 3. Use. The premises may be occupied and used by Licensee and its contractor solely for the purpose stated in Section 2. License has contracted with Quayanna Development Corporation for transportation and handling of the biosolids, as well as processing of the biosolids into Class B compost in compliance with regulations issued by the Alaska Department of Environmental Conservation (ADEC). Licensee shall not use or permit the premises or any part thereof to be used for any purpose in violation of any borough, state, federal or other governmental law, ordinance, rule or regulation. All compost produced will be used on the landfill property in compliance with ADEC guidelines. Licensee will not amend its agreement with its contractor, or replace its contractor with another contractor, without providing twenty (20) days' notice to the Borough and allowing the Borough to voice any objections or concerns. All work by Licensee or its contractor shall be conducted in a manner that will not unreasonably interfere with the Borough's landfill operations. Licensee will comply with all reasonable requests from the Borough Solid Waste Supervisor, or other person designated by the Borough Manager. 4. Term. The term of this License Agreement shall begin on November 15, 2013 and continue until November 15, 2015 unless earlier terminated. The License Agreement can be extended for up to one year by mutual agreement of the parties. The use of the land granted to Licensee is temporary. Page I of 4 https://share.kodiakak.us/clerks/Shared Documents/I 1072013 REGULAR MEETING/13.C.1 Resolution No. FY2014-19 COK License Agreement Document.docx 5. Consideration. In consideration for this license, Licensee shall pay to the Borough $462.00 per month, prorated for each partial month. Payment is due and payable upon execution of this License Agreement and thereafter on the first of each calendar month. In addition, Licensee shall comply with all covenants and obligations herein described, which remain in effect for the term of this License Agreement. Licensee shall keep its operations safe and in good order. Licensee is responsible for any hazardous materials handling and disposal directly related to the operation, as well as any environmental cleanup and remediation directly resulting from the operation. 6. Insurance. Licensee shall maintain for composting related operations on the Landfill Tract, for itself and any contractors, (a) general liability insurance with minimum limits of $1,000,000 per occurrence, and $5,000,000 aggregate; (b) automobile liability insurance covering all owned, hired, and non-owned vehicles with minimum limits of $1,000,000 each occurrence; (c) environmental pollution insurance; and (d) worker's compensation insurance as required by AS 23.30.045. The Borough shall be named as Additional Insured for liability coverage. Deductibles shall be in amounts approved by the Borough Manager. Insurance carriers shall have a financial rating acceptable to the Borough. 7. Liability and Indemnity. Borough makes no representations regarding the suitability of the site for Licensee's intended use. Except and to the extent solely caused by Borough's own negligence or intentional misconduct, Borough shall not be liable for damages to property or injuries to persons, including death, arising from the construction, operation, maintenance, removal or activity of Licensee, its principals, officers, employers, associates, agents, representatives, successors, heirs or assigns, licensees, contractors, or invitees. The Licensee assumes responsibility for any negligent acts of its officers and employees, in the scope of employment, incident to this License Agreement. Any requirement for the payment or obligation of funds by the Licensee shall be subject to the availability of appropriated funds. By acceptance hereof, the Licensee assumes full responsibility for the activities, equipment, and personnel incident to this License Agreement. 8. Interest. This does not convey an interest in land, is personal to the Licensee, and is not assignable. IN WITNESS WHEREOF, the parties hereto have executed this document by and through their duly authorized officials. KODIAK ISLAND BOROUGH, CITY OF KODIAK Charles E. Cassidy Jr., Borough Manager Aimee Kniaziowski, City Manager Page 2 of 4 https://share.kodiakak.us/clerks/Shared Documents/11072013 REGULAR MEETING/13.C.1 Resolution No. FY2014-19 COK License Agreement Documenl.docx ATTEST: Nova Javier, CMC, Borough Clerk (Borough Seal) Page 3 of 4 https://share.kodiakak.us/clerks/Shared Documents/11072013 REGULAR MEETING/13.C.1 Resolution No. FY2014-19 COK License Agreement Document.docx STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this day of , 2013, before me, the undersigned, a Notary Public in and for the State of Alaska, personally appeared Charles E. Cassidy, Jr., known to me and to me known to be the Borough Manager for the Kodiak Island Borough, Alaska, and authorized to execute documents on behalf, and is the individual named in and who executed the foregoing document on behalf of the Kodiak Island Borough for the uses and purposes therein set forth. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my seal the day and year hereinabove written. Notary Public in and for Alaska My commission expires: STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this day of , 2013, before me, the undersigned, a Notary Public in and for the State of Alaska, personally appeared Aimee Kniaziowski, known to me and to me known to be the City Manager for the City of Kodiak, and authorized to execute documents on its behalf, and is the individual named in and who executed the foregoing document on behalf of the City of Kodiak for the uses and purposes therein set forth. IN WITNESS WHEREOF, I have hereunto set niy hand and affixed my seal the day and year hereinabove written. Notary Public in and for Alaska My commission expires: Page 4of4 hops://share.kodiakak.us/clerks/Shared Documents/11072013 REGULAR MEETING/I3.C.1 Resolution No. FY2014-19 COK License Agreement Docmnent.docx r t —1. 1 { � EXHIBIT A Vii.•' ,.. r' '^ •v-.1 .p• �- '°p' x`.4'44 --,Q., ...,,� 4. Cv.. ,+', • ..1. yam. - - •':iirL'^l i-"_t �i'+. • ••' ' L• = .,•'Nil:. S ,. Y ♦ yyV hµ't �l.i..a. 2, y yC r� > Ft" '?v: f 8' r j' Y+' t j }h,Y dY� .. If , , • - •�'-' ' "L 4,:C 1. . r> ,h•i.lr. e''r... . ,i . ° <. ...i.';','' q - i 4,.t. `'sr; t r vim , �,i - d •� •t[ j Y. 'd N+4 it--.Y {r..-a; }. 1 . fi .r k }..t:9 4`z.-il c; •^ v...e '..•. ,\ • ] ' ,1;: „ 4„r 40'v.`*'•:°•.^ Ff ' /Y} " j 5 } l ] • 7;i: k.., �. n: X A� . .w ' a [ 'f'>+,r• s. '•�.. s 19 /15Y , .a ,r 4 e r .. . Y r" ar• �c , • 0..., _ a ♦ .yr r . We+sr-t . , ,i .- s' .yBALER BUILDIN ia+•� . . t , a t -' . . fir ' - `.r_ 'at :7. 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'£,re-V .:w'?i 441 From: Dave Conrad Sent: Thursday, October 17, 2013 9:46 AM To: Robert Scholze Subject: FW: KIB Landfill Compost B Project From: Aldrich, Lori (DEC) [mailto:lori.aldrich @alaska.gov] Sent:Tuesday, August 13, 2013 9:21 AM To: Aldrich, Lori (DEC); Mike Patterson; Bronson, Kym J (DEC) Cc: Woody Koning; Bud Cassidy; Dave Conrad; mkozak @city.kodiak.ak.us; Kniaziowski, Aimee (akniaziowski @city.kodiak.ak.us); Melvin, Glenn (gmelvin(thcity.kodiak.ak.us) Subject: RE: MB Landfill Compost B Project Mike, ADEC approves moving the composting operation to the south end of the landfill. The entire landfill at some point has effectively received sewage sludge, so the composting operation, as currently operated, will not create any impact to health or environment. Please continue to monitor operations for any run off from the composting operation that may impact outside the landfill boundary. Thank you, Lori Lore Aldrich Solid Waste Program Coordinator Department of Environmental Conservation 555 Cordova Street Anchorage, AK 99501 (907) 269-7622 From: Mike Patterson [mailto:mpatterson @kodiakak.us] Sent: Monday, August 12, 2013 3:01 PM To: Aldrich, Lori (DEC); Bronson, Kym J (DEC) Cc: Woody Koning; Bud Cassidy; Dave Conrad; mkozak @citv.kodiak.ak.us; Kniaziowski, Aimee (akniaziowski @citv.kodiak.ak.us); Melvin, Glenn (gmelvin @city.kodiak.ak.us) Subject: KIB Landfill Compost B Project Good afternoon, Lori and Kym. The license agreement between the KIB and the City of Kodiak for Compost B production on the landfill will expire on August 15, 2013. There is a need to continue the Compost B production on top of the landfill for a period of time. I anticipate that the Compost B production operation will remain on top of the landfill, but will move from its current location on the North end of the landfill to the South end of the landfill as we reach capacity. All current operating guidelines for Compost B will be maintained at this location. 1 Will ADEC approve the relocation of the Compost B from the North end of the land fill to the South end? The operation will continue on top of the putrescible material that already have bio-solids entrained in them on the existing landfill footprint. Thank you, for your consideration in this matter. Mike Michael P. Patterson, CSP A e--7:Its. Engineering & Facilities Dept. Solid Waste Manager Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 P:907-486-9348 F: 907-486-9394 mpatterson@kodiakak.us PUBLIC RECORDS LAW DISCLOSURE: This e-mail and responscs to this email are subject to provisions of the Alaska Statutes and may be made available to the public upon request. 2 From: Sent: To: Cc: Subject: Bud, At the meeting between city and borough personnel on Wednesday morning discussing leasing land to the city for sludge conversion to Class B compost, I mentioned the worst case scenario, for the city, for rent for that land. I took values for industrial land derived from sales on Von Scheele and Selief Lane in the vicinity of the Safeway Store. Those lots generally sold for$5-5.50/square foot. The sales have both public sewer and water available to them and are very superior to the land on top of the landfill area and therefore set an upper limit of value at$5/square foot or $50,000. Leasing the land to the City for 10%of the land value annually would therefore be$5,000 per year. Again this is the most the landfill land would be valued at. Further analysis would also look at sales of industrially zoned land across from Lash Dock by the U. S. Coast Guard Base. These lots sold in the range of$1.10 to $1.50 per square foot. These lots were hillside and needed work to create a level work area, however the area does have KEA power to the site. In my opinion the landfill lot should be valued in the range of$2.00 per square foot. This value is contingent on access to the area, which I believe has been addressed, and the suitability of the gravel pad for the use intended. The actual area to be leased is 27,720 square feet so the value would be $55,440. According to borough code 1 section 18.40.50 a minimum rent shall be the prevailing conventional mortgage market rate in Kodiak which is currently about 3.5% Typical land rents are between 6-10%with 8-10%most realistic. Rent at 10%would be$5,544 annually. - Bill 1 ° = KODIAK ISLAND BOROUGH (4,11,a's ' AGENDA STATEMENT REGULAR MEETING OF: NOVEMBER 7, 2013 ITEM NO.: 13.C.2 TITLE: Resolution No. FY2014-20 Authorizing the Kodiak Island Borough to Submit an Application for a Loan From the Alaska Clean Water Fund for the Landfill Lateral Expansion Project, Phase III. ORIGINATOR: Grant Writer/Special Project Support FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Resolution No. FY2014-20, Loan Budget and Amendment Memo, and Landfill Loan Budgets APPROVAL FOR AGENDA: � SUMMARY STATEMENT: The purpose of this resolution is to approve the Kodiak Island Borough's submittal of an application to the Alaska Clean Water Fund for a loan in an amount up to $3,400,000. Loan funds will be used to support the Landfill Lateral Expansion Project, Phase III, the construction of a wastewater treatment facility for on-site treatment of the landfill's leachate. The current proposed budget for Phase III is $16,820,981, and proposed budget for the entire Landfill Lateral Expansion Project is $32,000,000. KIB may borrow loan funds as needed up to the approved amount. Terms for the repayment of the loan are up to 20 years at 1.5% interest. The project was placed on the Alaska Department of Environmental Conservation's Alaska Clean Water Fund Non-Point Source Funding Priority List for Fiscal Year 2014 as a result of not being funded for the Municipal Matching Grant requested in fiscal year 2013. Once on the list, a formal application must be submitted to receive loan funds. To assist with financing the cost of expanding the landfill under current regulations, the Borough has applied again for a grant from the Alaska Department of Conservation Municipal Matching Grant Program and has requested support for the program from the legislature via the FY14 Capital Improvements Priority List. Application to the Alaska Clean Water Fund Loan Program provides security of project funding in case the grant request is not approved. This resolution authorizes the Borough Manager to submit an application for a loan from the Alaska Clean Water Fund and authorizes the Borough Manager to execute any and all documents required for the loan. RECOMMENDED MOTION: Move to adopt Resolution No. FY2014-20. Kodiak Island Borough Page 1 of 1 1 Introduced by: Borough Manager 2 Requested by: Acting E/F Director 3 Drafted by: Special Projects Support Introduced on: 11/07/2013 4 Adopted on: 5 6 7 KODIAK ISLAND BOROUGH 8 RESOLUTION NO. FY2014-20 9 10 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 11 AUTHORIZING THE KODIAK ISLAND BOROUGH TO SUBMIT AN 12 APPLICATION FOR A LOAN FROM THE ALASKA CLEAN WATER FUND 13 FOR THE LANDFILL LATERAL EXPANSION PROJECT, PHASE III 14 15 WHEREAS, the Kodiak Island Borough seeks to obtain financial assistance to construct a 16 wastewater treatment plant as part of the Kodiak Landfill Lateral Expansion project to treat the 17 landfill's leachate; and 18 19 WHEREAS, regulations for the landfill expansion require lined cells and that the leachate be 20 captured and treated to meet certain Alaska Clean Water Act standards; and 21 22 WHEREAS, Phase III of the Kodiak Landfill Lateral Expansion project constructs an onsite 23 wastewater treatment plant for treatment of the landfill's leachate; and 24 25 WHEREAS, the current proposed budget for Phase III is $16,820,981 and proposed budget 26 for the entire Kodiak Landfill Lateral Expansion project is $32,000,000; and 27 28 WHEREAS, the State of Alaska, Department of Environmental Conservation (the 29 Department) is able to offer funding through the Alaska Clean Water Fund; and 30 31 WHEREAS, this project has been placed on the Fiscal Year 2014 Alaska Clean Water Fund 32 Non-Point Source Funding Priority List making the project eligible for an Alaska Clean Water 33 Fund loan; and 34 35 WHEREAS, the Kodiak Island Borough wishes to apply for a loan from the Alaska Clean 36 Water Fund in an amount up to $3,400,000 for a term of up to 20 years at an interest rate of 37 1.5%. 38 39 NOW, THEREFORE BE IT RESOLVED, BY THE ASSEMBLY OF THE KODIAK ISLAND 40 BOROUGH that the Kodiak Island Borough is authorized to apply to the Department for a loan 41 from the Alaska Clean Water Fund for the construction of a wastewater treatment plant within 42 the Kodiak Landfill Lateral Expansion project. 43 44 BE IT FURTHER RESOLVED that if the loan is approved by the Department, the Borough 45 Manager is authorized to execute any and all documents that may be required by the 46 Department to reflect the indebtedness, the terms of its repayment, and any security therefore, 47 including but not limited to an agreement for the loan and a promissory note. 48 49 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 50 THIS DAY OF 2013 51 52 KODIAK ISLAND BOROUGH 53 54 55 56 ATTEST: Jerome M. Selby, Borough Mayor 57 58 59 60 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Resolution No. FY2014-20 Page 1 of 1 ' =r= KODIAKISI.AND BOROUGH !It *turitr, / Engineering & Facilities Department X : . mi = l „4„ MEMORANDUM DATE: October 22, 2013 TO: Mayor and Assembly FROM: Bob Tucker, Acting E/F Director CC: Bud Cassidy, Manager RE: Landfill Lateral Expansion Project Budget and Loan Amendment Request Phase III of the Landfill Lateral Expansion project is construction of a wastewater treatment facility for on-site treatment of the landfill's leachate. Phase III was put out for bid in May 2013, and at the time CH2MHILL estimated the cost between $5,605,000 and $9,108,000. Two bids were received and the initial low bid was $12,476,000, exceeding the engineer's estimate and the available funding. Staff entered into negotiations with both bidders, and the final low bid was $12,238,900, still exceeding the estimate and available funding. After KIB staff reviewed the bid results and conducted in depth discussions with CH2MHILL, staff requested that CH2MHILL contact the bidders and contractors on the initial bidders list in an effort to determine what specific items within the bid documents may have contributed to the higher than anticipated pricing. In addition, staff and CH2MHILL discussed and developed a list of items that could be changed prior to the second solicitation to reduce the potential risk and reduce items that would be marked up by the general contractors as presented in the first solicitation. Based on discussions with the bidders, CH2MHILL changed some of the project specifications and the project timeline in an effort to bring down the construction cost, and Phase III will be re-advertised for bid in November 2013. CH2MHILL reworked their cost estimate to reflect these changes (at no cost to the Borough), and the new cost estimate range is between $8,970,000 and $11,460,000. Based on past experiences with this project, staff is recommending using $12,500,000 (the original low bid amount) as a baseline for construction cost. Using $12,500,000 as the construction cost brings the total Phase III cost to $16,820,981, and the total project cost to $30,189,846. Staff is also recommending adding approximately $1,800,000 to the project budget to allow for capital outlay for plant operations and startup costs that will be required to get the plant up and running, and for operations in the future. Since the terms of the Alaska Clean Water Fund loan only allow for funds to be spent on loan eligible project expenses, this capital outlay for plant operations and startup costs would use revenue bond funds already authorized. However, since these revenue bonds make up the total current funding available, it will be necessary to request additional loan funds to make up the difference. Using the total proposed project cost shown above and adding funds for capital outlay for plant operations and startup costs will bring the total project budget to $32,000,000. Current secured funding is $28,642,548, meaning there is the possible need for $3,357,452 additional funding. Staff is recommending KIB apply for an amendment to the current Alaska Clean Water Fund loan in the amount of$3,400,000 to make up the difference. Page I of I PROJECT: Landfill Lateral Expansion DATE OF ESTIMATE: 10/17/2013 LOCATION: Kodiak, AK REVISED CONSTRUCTION VALUE Ph. III $ 12,500,000 JERHEAD AND OTHER COSTS Subproject 4 instruction Admin Services Costs $ 1,442,930 Subproject 5 Construction Costs see above Subproject 6 Equipment $ 73,275 Subproject 7 Indirect Admin $ 732,752 Subproject 8 Project Contingency $ 2,072,024 Revised Phase III budget $ 16,820,981 Budget LTD Exp Obligated Remaining 4 Design Services $ 1,442,930 $ 374,509 $ 353,985 $ 714,436 5 Construction Costs $ 12,500,000 $ 153,338 $ 1,891,165 $ 10,455,497 6 Equipment $ 73,275 $ - $ - $ 73,275 7 Indirect Admin $ 732,752 $ 10,712 $ - $ 722,040 8 Contingency $ 2,072,024 $ - $ - $ 2,072,024 Total Phase III Cost $ 16,820,981 $ 538,558 $ 2,245,151 $ 14,037,272 PROJECT: Landfill Lateral Expansion Project Update DATE OF ESTIMATE: 10/17/2013 LOCATION: Kodiak,AK CONSTRUCTION VALUE Ph.I,II,&III $ 21,717,773 Increase due to Phase III revised budget PROJECT OVERHEAD AND OTHER COSTS 1 Construction Management(by Consultant) $ - 4 Design Services Costs Includes pre-project planning $ 3,313,444 5 Construction Costs see above 6 Equipment Costs $ 73,275 7 Indirect Admit $ 1,608,080 8 Project Contingency $ 3,477,274 UPDATED PROJECT TOTAL COST I$ 30,189,8461 L D Exp Obligated Remaining 1 CM by Consultant $ - 7,670 $ - $ (7,670) 4 Design Services $ 3,313,444 1,205,631 $ 353,985 5 1,753,828 5 Construction $ 21,717,773 7,076,508 5 4,897,272 $ 9,743,993 6 Equipment $ 73,275 - $ - $ 73,275 7 Indirect Admin $ 1,608,080 219,395 $ 1388,685 8 Contingency $ 3,477,274 - $ - $ 3,477,274 Total $ 30,189,846 8,509,204 $ 5,251,257 $ 16,429,385 FY2013 budget amendment based on approved funding Alaska Clean Water Fund Loan 8,645,000 - 8,645,000 5,818,548 14,463,548 Revenue bonds - - - 3,650,000 3,650,000 Municipal Matching Grant - - - 3,000,000 3,000,000 FY 13 Leg.Grant - - - 3,000,000 3,000,000 FY 14 Leg.Grant - - - 4,529,000 4,529,000 8,645,000 8,645,000 19,997,548 I 28,642,548 - $ (30,189,846) $ 32,000,000 $ 1,810,154 WWTP start up costs $ 1,547,298 project budget deficit project budget deficit (1,547,298) $ 3,357,452 current funding shortage Loan Amendment Request $ 32,000,000 new project budget Assembly approved Lateral Expansion Budget - 4-19-2013 PROJECT: Landfill Lateral Expansion DATE OF ESTIMATE: , 4_/1.9/2.013' LOCATION: Kodiak,AK CONSTRUCTION VALUE Ph.I,II,&III $ 20,348,215 PROJECT OVERHEAD AND OTHER COSTS 1 Construction Management(by Consultant) $ - 4 Design Services Costs Includes pre-project planning $ 3,313,444 5 Construction Costs see above 6 Equipment Costs $ 73,275 7 Indirect Admin $ 1,608,080 8 Project Contingency S 3,477,274 [PROJECT TOTAL COST $ 28_,820,2.88 $ 28,820,288.00 21-Mar budget $ (28,820,288.00) 25-Jan budget LTD Exp Obligated Remaining $ - 1 CM by Consultant $ - $ 7,670 5 - $ (7,670) 4 Design Services $ 3,313,444 $ 1,840.529 $ 353,985 $ 1,118,930 5 Construction $ 20,348,215 $ 2,993,072 $ 8,722,218 $ 8,632,924 6 Equipment $ 73,275 $ $ - $ 73,275 7 Indirect Admin $ 1,608,080 $ 217,293 $ 1,390,787 8 Contingency $ 3,477,274 $ • $ - 5 3,477,274 Total $ 28,820,288 $ 5,058,564 $ 9,076,204 $ 14,685,520 FY2013 budget amendment based on available funding Alaska Clean Water Fund Loan 8,645,000 - 8,645,000 5,818,548 14,463,548 Revenue bonds - - - 3,650,000 3,650,000 Municipal Matching Grant - - . 3,000,000 3,000,000 FY 12 Leg.Grant - - - 3,000,000 3,000,000 8,645,000 - 8,645,000 15.468,548 24,113,548 $ (28,820,288) (4,706,740) KODIAK ISLAND BOROUGH n,tti. AGENDA STATEMENT l .. REGULAR MEETING OF: OCTOBER 7, 2013 ITEM NO.: 13.E.1 TITLE: Confirmation of the Mayoral Appointments to the Planning and Zoning Commission. ORIGINATOR: Clerk's Office Staff FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Applications from Scott Arndt, Maria Painter, Jane Petrich, Elizabeth B. Ridgeway, Jeffrey Trenery; and Sandra Marie Katelnikoff-Lester, P&ZC Roster APPROVAL FOR AGENDA: / 1 SUMMARY STATEMENT: There are currently three vacant seats that are vacant on the Planning and Zoning Commission. Two of these seats are Borough seats and there is one City Seat. We received six applications for the Borough seats from Scott Arndt, Maria Painter, Jane Petrich, Elizabeth Ridgeway, Jeffrey Trenery, and Sandra Marie Katelnikoff-Lester. Mayor Friend selected Mr. Arndt and Ms. Painter for the Assembly seats. Clerk's note: We also received an application for the City Seat from Patricia Olsen. The City Council will make a recommendation in December since they do not have any scheduled meetings in November. 2.100.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective. The mayor shall appoint a new applicant until an appointment is confirmed by the assembly. RECOMMENDED MOTION: Move to confirm the mayoral appointments of Mr. Scott Arndt and Ms. Maria Painter to the Planning and Zoning Commission Borough seats for terms to expire December 2015. Kodiak Island Borough Page 1 of 1 HOW TO APPLY FOR A APPLICATION FOR APPOINTMENT TO BOARDS, COMMITTEES, AND COMMISSIONS BOARD, COMMITTEE, Board/Committee/Commission: ° , • . d- i3O i., OR COMMISSION Designated seat or group representation (if applicable): Fill out an application for each Please be aware that the information given on your application is made available to the public. Staff board/committee/commission you will require the use of a mailing address, email address, and contact phone number to provide board are applying for. You may submit and meeting information. your application by email to Name: S0 - A-ne/// Daytime Phone: Co // clerks(d)kodiakak.us, by fax to Residence Address: -3 S$Y S/G re,A . ,o,, ,„, Evening Phone: yS') - 379 r (907) 486-9391 , or hand deliver it Mailing Address: >P 0, Rom 7h Cell Phone: y/y_ 79/ - 3795 to the Borough Clerk's Office, 710 Email Address: Fax Number: 907 - (At?) - 3333 s�.q sws� y� oo . moo,., Mill Bay Road, Room 101, Kodiak, Length of Residence in Kodiak: y 9' y 9a/5 Registered to vote in Kodiak?Yes,F— No ❑ AK 99615. Applications are also Please provide one of the following: Date of Birth 5-/6 -/9959 Last 4 digits of SSN# available at www.kodiakak.us. G / Employer/Occupation: 5e/t e,,�/y l Qualifications to serve vary with the �// // / board, but the most important ones Organizations you belong to or participate in: .ce r v) c e /9 5 Tr;c. / No / _loa nd A/ are having the time, interest, and S°%°/ W4.5 /r Co1_ 10,.cr� willingness to serve. Time Explain your main reason for applying: T/P /N A ,c Aee„ or /of of fc, ia over' requirements can vary from three /a /6,/ , c„ 1 -7.-1 ;n9 r- ton ;n y 0. a/ I t/;n 1 I can hours per month to 20 hours per /e/,) . IF week. Some boards meet What background, experience, or expertise will you bring to the board/commit�ee/ •I.. . ....--••--'' --• • seasonally, quarterly, or when Crns}/,Are /;nr IL /e /2" v,c,A n"`el f needed. Please check with the OCT 2 9 2013 Clerk's office if there is a specific Are you available for regular meetings? Ye 5 Pursuant to KIBC ?.100.070 (A.6) Other tha by p expiration of the members term, the assembly shall declare a seat vacant when a member _iirlf 7 e r:Lra::•-- ,„ eld board you are interested in to regular meetings and is not excused. �i / KODIAK,ALASKA determine if your schedule is Signature of Applicant: 5 col/ /9ino177� Date: /D -28 -2013 compatible with that of the board. A resume or letter of interest may be attached, but is not required, This application will be kept on file for one year. Please be aware that there may be an application deadline. Application deadlines, if applicable, are available on the Borough Note: in this document the term website at www.kodiakak.us or in the Notice of Vacancy announcements advertised in the Kodiak Daily Mirror. "board" shall include any board, >' ° k .± ? ;STAFF USE'ONLY` x k ` ,• committee, commission, or council Registered voter of the Borough: Yes VNo El Appointment Letter Date Received'(date,stamp below) Applicant's Residence:Borough,l� City Roster: • Of the Borough. Date of Appointment: Oath of Office: /vi '–it '- at— Term Expires on: APOC POFD Statement:Attached ❑On'File❑ KODIAK ISLAND BOROUGH ��, / +;�, OFFICE OF THE BOROUGH CLERK :` 710 Mill Bay Road, Room 101 Kodiak, AK 99615 ne ."' Phone: (907) 486-9310 Fax: (907) 486-9391 njavier @kodiakak.us APPLICATION FOR APPOINTMENT TO BOARDS, COMMITTEES, AND COMMISSIONS Board/Committee/Commission: f f q,u alvj oNrN cJ wfw j SS r'D tiJ Designated seat or group representation (if applic' ble) : Please be aware that the information given on your application is made available to the public. Staff will require the use of a mailing address, email address, and contact phone number to provide board and meeting information. Name: Y ` `ckr\-c Fo-k tp Er Daytime Phone: 0 ` L( 2 z60 Residence Address: 3 s 0( c occt [a Evening Phone: (( ) ) ailing Address: CcittAU (J 617 91s- CellPhone: 9 o 7' - 6 0 Email Address: rnr'ar.JcL'nari naJ +e,rg2 qC' ' ' Fax Number: Length of Residence in Kodiak: Q J tea rS I Registered to vote in Kodiak? �'s No Please provide one of the following: Datbof Birth Last 4 digits of SSN# �o Employer/Occupation: 5_r ,D 1c3 j e ri - V P .t (e4 ri iu - Eivt. Organizations you belong to or participate in S-i- Mgr s 0 a T tto It �,u✓ ( �� - (`( S f`l Explain your main reason for applying: ii l&k l c 5(C,v A 2 IOU.O I t 0 What background, experience, or expertise will you bring to the board/committee/commission membership? Park CCip Q 4 e-Ci v tivz r`ec c J r e- w r t"-( 2 4 a KA._ t1/44 C l f h7 4. e e■r i N � f r6 C es c Are you available for regular meetings? y 0) �I Pursuant to KIBC 2.100.070(A.6)Other than by expiration of the members term,the assembly shall declare a sea vacant whey : r ember misses three consecutively held regular meetings and is not excused. • �/ Signature of Applicant: / '� i r Date: //0 - 1S 2_0 I5' A resume or letter of interest may be att.'',ed, b t is nit required. T is application will be kept on file for one year. Please be aware that there may be an application deaf line. Application deadlines, if applicable, are available on the Borough website at www.kodiakak.us or in the Notice of Vacancy announcements advertised in the Kodiak Daily Mirror. -STAFF USE ONLY- Registered voter of the Borough: Yes( ) No( ) Appointment Letter: Date Received:(date stamp below) Applicant's Residence:Borough( ) City( ) Roster: Date of Appointment: Oath of Office: Term Expires on: APOC POFD Statement:Attached( )On File( ) HOW TO APPLY FOR A BOARD, COMMITTEE, OR COMMISSION Fill out an application for each board/committee/commission you are applying for. You may submit your application by email to clerks@kodiakak.us, by fax to (907) 486-9391, or hand deliver it to the Borough Clerk's Office, 710 Mill Bay Road, Room 101, Kodiak, AK 99615. Applications are also available at www.kodiakak.us. Qualifications to serve vary with the board, but the most important ones are having the time, interest, and willingness to serve. Time requirements can vary from three hours per month to 20 hours per week. Some boards meet seasonally, quarterly, or when needed. Please check with the Clerk's office if there is a specific board you are interested in to determine if your schedule is compatible with that of the board. Note: in this document the term "board" shall include any board, committee, commission, or council of the Borough. WHAT HAPPENS NEXT—CONSIDERATION OF APPLICANTS 1. You will be considered for the board for which you apply as vacancies occur, either through the expiration of a members term or through a member's resignation. Incumbents wishing to be reappointed will need to submit an application; incumbents can contact the Clerk's office to get a copy of their most recent application and update that for submission. Incumbents are considered in the same manner and process as all other applicants, and are not automatically reappointed. 2. Vacancies occur throughout the year, and applications are accepted at any time. 3. Applications are held for one year for consideration. If, after that time, you are still interested in applying for a board, please submit a new application. 4. The Mayor and Assembly seek to have broad representation from throughout the community so when making appointments they consider many factors. 5. All applications received for a vacancy are provided to the Mayor and Assembly for consideration. If you are appointed, you will receive an appointment letter, pertinent code sections, and a board roster from the Clerk's office. Support staff to the board will provide board materials and meeting notification. 6. All appointees are required to be sworn into office through the Borough Clerk's Office, 710 Mill Bay Road, Room 101, Monday through Friday, 8 a.m. to 5 p.m. 7. If you are not selected for appointment, you will be notified and your application will be retained for one year. Applications are always welcome, and you should not feel discouraged if you are not quickly appointed or notified. If you do hear of a vacancy in which you are interested, it is suggested that you call to remind the Clerk's Office that you have an application on file and would like to be considered for the vacancy. Thank you for your interest! ADDITIONAL INFORMATION REGARDING BOARDS • In addition to any other qualifications required by Kodiak Island Borough Code 2.100.040, a member 1.) shall be a qualified voter of the borough, and 2.) Shall remain a resident of the borough while in office. • The term of each member of a board is three years. The regular term shall commence on January 1st of the year of appointment and shall expire on December 31st of the year the term expires. • Planning and Zoning Commission members are required by the Alaska Public Offices Commission to submit financial disclosure statements. Page 1 of 2 Board Application Form Please complete the online form below.Please be aware that the information given on your application is made available to the public.Staff will require the use of a mailing address,email address,and contact phone number to provide board and meeting information. PERSONAL INFORMATION Select the Board,Commission,or Committee applying for* [Planning and Zoning Commission ') RECEIVED Designated seat or group representation(if applicable): Full Name* OCT 1 4 2013 Jane Petrick% Residence Address* 3273 Arctic Tern BOROUGH CLERK'S OFF KODIAK,ALASKA Mailing Address * e� PO Box 2842 Email Address(This address will be used for correspondence)* jpetrich @gci.net Home Phone Number(numeric only)* Work Number(numeric only)* 9074862968 9074875481 Cell or Fax Number(numeric only)* Employer/Occupation* 9079422724 USCG/Director Child Development Center Please provide ONE of the following: Date of Birth or Last 4 digits of SSN#* 4636 RESIDENCY INFORMATION Length of residency in Kodiak* June 1972 Registered to vote in Kodiak?* 14) Yes 0 No FOR SERVICE AREA BOARD APPLICANTS Length of Residence in Service Area ORGANIZATION MEMBERSHIP INFORMATION Are you currently serving on other Boards,Commissions,or ir• Yes lei No Committees?* If yes,which Organizations you belong to or participate in Kodiak Early Childhood Cooalition Beta Sigma Phi (service group) West side set netters Explain your main reason for applying I have had occassion to seek guidance from the Community Development Department over the past few months regarding zoning and property questions. I enjoyed reviewing the codes and learning about certain aspects of planning and zoning and believe my expereince and perspective will be valued by the Commission. What background,experience,or expertise will you bring to the board/committee/commission membership? http://www.kodiakak.us/Admin/FormHistory.aspx?SID=2722 10/14/2013 Page . 40 year resident of Kodiak Island; home owner in Larsen Bay and Kodiak for 35 years; have traveled extensively to the 6 villages -I on the Island while working with KANA and the College (1980- J 2005) ; commercial set net fisher since 1979; worked on the US Coast Guard Base since 2005 so have gotten to know many Coast Guard families; I am able to read, decipher, understand and rflir efieiit=na'tiona47, standards1 (codes) ; I know how to provide —4\14 -v t...V .r1 . Are yoy,available for�regularoieett1gs? foi Yes tJ No Pt rsuapt to KIBC 2.100.070(A.6)and 4.5.070(A.7)Other than by expiration of the members term,the assembly shall declare a eat vacant when.a member,of the bo d misses three consecutively held rgular meetings and is not excused. F R CIERKS'OFFICE'STAFF)ONLY R gistered Voter of the Borough:Y t N A plicgnt's Residence: Borough City Elite o f A p p m i m e n t:;;•.:-c)?o a Term Expires On AQpointmentLetter.='�. '•;: ;< Roster Oath of Office APOr FD Statement: N/A Attached On File * indicates required fields. http://www.kodiakak.us/Admin/FormHistory.aspx?SID=2722 1 0/14/2013 • EXTRACTED FROM ORIGINAL ELECTRONIC APPLICATION FORM 40 year resident of Kodiak Island; home owner in Larsen Bay and Kodiak for 35 years; have traveled extensively to the 6 villages on the Island while working with KANA and the College (1980-2005); commercial set net fisher since 1979; worked on the US Coast Guard Base since 2005 so have gotten to know many Coast Guard families; I am able to read, decipher, understand and implement national standards (codes); I know how to provide excellent Customer Service; able to listen to complaints, stay calm and help problem solve solutions; worked in and understand bureaucracies. In my current position as the Director of the USCG Base Kodiak Child Development Center I manage a staff of 25 employees, operate a nationally certified child care center for 96 children, and respond daily to the needs and concerns of 146 parents Jessica Kilborn O From: noreply @civicplus.com AT' Sent: Sunday, October 20, 2013 4:01 Pa,;, To: Clerks �� Subject: Online Form Submittal: Board Application Form The following form was submitted via your website: Board Application Form Select the Board, Commission, or Committee applying for: Planning and Zoning Commission Designated seat or group representation (if applicable): : Full Name: Elizabeth B Ridgeway Residence Address: 2214B Barrett Cir Kodiak, AK 99615 Mailing Address : 2214B Barrett Clr Kodiak, AK 99615 Email Address (This address will be used for correspondence): elizabeth.ridgeway @hotmail.com Home Phone Number(numeric only): 5102076062 Work Number(numeric only): 5102076062 Cell or Fax Number(numeric only): 5102076062 Employer/Occupation: Former Teacher Please provide ONE of the following: Date of Birth or Last 4 digits of SSN#: 11/07/1981 Length of residency in Kodiak: July 2013 - Present Registered to vote in Kodiak?: Yes Length of Residence in Service Area: Are you currently serving on other Boards, Commissions, or Committees?: No If yes, which: Organizations you belong to or participate in: USCG Base Kodiak Spouses' Association Explain your main reason for applying: As a new resident of Kodiak, I am looking to get involved with the community. I have a master's degree in public policy and finance, and I am very interested in local government. My profession is teaching, but I am taking some time to stay at home with my daughter. I was very involved in my communities in both Maine and Virginia prior to our move to Kodiak. We will be here for three years. What background, experience, or expertise will you bring to the board/committee/commission membership?: As I previously mentioned, I have a master's degree from the Muskie School at the University of Southern Maine in Public 1 Policy and Finance. I spent several years in construction finance and I am very familiar with city planning and zoning issues. I also worked as a financial adviser while in Maine and am comfortable with looking at an issue from many sides. Both short-term and long-term planning are essential to achieve an ideal outcome. I like to think that I am a problem solver and I enjoy working with others to develop creative solutions. Are you available for regular meetings?: Yes FOR CLERKS OFFICE STAFF ONLY: �y �� Registered Voter of the Borough: Y/ N • J y°� Applicant's Residence: Borough V City • Date of Appointment: Term Expires On: Appointment Letter: Roster: Oath of Office: APOC POFD Statement: N/A Attached On File • Additional Information: Form submitted on: 10/20/2013 4:01:14 PM Submitted from IP Address: 65.74.83.229 Referrer Page: No Referrer- Direct Link Form Address: http://www.kodiakak.us/Forms.aspx?FID=72 2 /. ,'„5 ;� 3 ,>v KODIAK ISLAND BOROUGH 1 3, c.,� `, OFFICE OF THE BOROUGH CLERK 4 fly � r9" _,l 710 Mill Bay Road, Room 101 '-0 . ` : Kodiak, AK 99615 Daoly bPhone: (907) 486-9310 Fax: (907) 486-9391 njavier @kodiakak.us APPLICATION FOR APPOINTMENT TO BOARDS, COMMITTEES, AND COMMISSIONS Board/Committee/Commission: Planning and Zoning Designated seat or group representation (if applicable) : Borough Please be aware that the information given on your application is made available to the public. Staff will require the use of a mailing address, email address, and contact phone number to provide board and meeting information. Name: Jeffrey Trenery Daytime Phone: 907942-2401 Residence Address: 11536 South Russian Creek Rd Evening Phone: Mailing Address: Po Box 1681 Cell Phone: Email Address: hiddenhardware @icloud.com Fax Number: Length of Residence in Kodiak: 3 yrs Registered to vote in Kodiak? cYeS) No Please provide one of the following: Date of Birth 03/14/1977 Last 4 digits of SSN# Employer/Occupation: Department of Homeland Security/Firefighter Organizations you belong to or participate in: Kodiak Board of Realtors Explain your main reason for applying: Living in a small community is unique, in that it allows people with skills and talents that in other places would be lost, to apply them in ways that will be appreciated and recognized. I see a need in this community and I want to contribute my services to make a positive difference. What background, experience, or expertise will you bring to the board/committee/commission membership? Alaska State licensed General Contractor and Home Inspector. Excellent knowledge of building codes, plans reading, fire and life safety requirements. Outstanding quality and workmanship, exceptional attention to detail. Masters Degree in Safety& Health. Are you available for regular meetings? Yes Pursuant to KIBC 2.100.070(A.6)Other than by expiration of the members term, the assembly shall declare a seat vacant when a member misses three consecutively held regular meetings and is not excused. Signature of Applicant: Jeffrey Trenery Date: 12 Oct 2013 A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please be aware that there may be an application deadline. Application deadlines, if applicable, are available on the Borough website at www.kodiakak.us or in the Notice of Vacancy announcements advertised in the Kodiak Daily Mirror. f . ac:: ' S t STAFiI/SEtilli w°Sale ?ff - as >ui n m a.-, Registered.voter of,the16 ough;Yes(t:)ijNO( )'r'Appomlment L"etter`1 k/ 'tiA. 't`aa..1 31 Date Received (date stamp5belotw-) k '� Applicants Residence Borough,(„, ) City( ) o- Roster :-w 7av .�: n t fi , , Err 8 + r ter labr, " -te �� ' a!�3 i e.7,# .,yxa .`x *gymE. ..ty ton 4' `' '+'iR,` "{�'y'y 1a#'t'tr'r.,, ..y onm Sri¢ fiyf Date of Appointment Oath of Office ., e � Y .+U+u9..r�s v is-?r^,;tifi� n "* u l aas+45v""x' ��`!,�.,+y�:Y+' a > K_T� A w ._':.'�h�' ,�':�" N =ry-��x h ] �.r.��a - _ ��It'.A`u 1tM"_ Y�r� 6 Nova Javier From: noreply @civicplus.com Sent: Thursday, October 24, 2013 1:59 PM To: Clerks Subject: Online Form Submittal: Board Application Form The following form was submitted via your website: Board Application Form Select the Board, Commission, or Committee applying for: Planning and Zoning Commission Designated seat or group representation (if applicable): : Full Name: Sandra Marie Katelnikoff-Lester Residence Address: 3350 Eider Kodiak, Alaska 99615 Mailing Address : 3350 Eider Kodiak, Alaska 99615 Email Address (This address will be used for correspondence): mish maru @yahoo.com Home Phone Number (numeric only): 9074862246 Work Number (numeric only): 9074862246 Cell or Fax Number (numeric only): 9079422246 Employer/Occupation: Counselor/Social Services Please provide ONE of the following: Date of Birth or Last 4 digits of SSN#: 01-04-1955 Length of residency in Kodiak: 58 years Registered to vote in Kodiak?: Yes Length of Residence in Service Area: 7 years Are you currently serving on other Boards, Commissions, or Committees?: No If yes, which: Organizations you belong to or participate in: St. Herman's Sisterhood Elks Lodge American Legion Pioneers of Alaska Koniag, Inc. Committee member Explain your main reason for applying: I have lived in Kodiak or on the island most of my life. The planning and zoning commission work interests me because I would like to help make Kodiak Island Borough a nicer place to live. My belief is there is always room for improvements in areas big and small. With the help of community members, the Kodiak Island Borough will continue to make progress and improvements in our living experience for which I would love to be a catalyst for the people. What background, experience, or expertise will you bring to the board/committee/commission membership?: My experience includes working as the City Clerk for the City of Larsen Bay, Larsen Bay City Council Member, Larsen Bay Tribal Council Member, NCAA, past SOA Administrators of Programs certification, AA degree and 35 different certifications of training. I have experience in developing, adopting, altering, or revising plans. I have experience in attending and hold hearings, meetings, or group 1 functions. I can make recommendations, and review information. I have experience in drafting proposals and write grants. I have experience submitting weekly, monthly, and annual reports. The positions I have held required extensive community involvement that generated an array of public interest. I am used to working 1-1 with people or in groups settings. Are you available for regular meetings?: Yes FOR CLERKS OFFICE STAFF ONLY: Registered Voter of the Borough: Y /7 N Applicant's Residence: Borough �/ City • Date of Appointment: Term Expires On: Appointment Letter: Roster: Oath of Office: APOC POFD Statement: N/A Attached On File • Additional Information: Form submitted on: 10/24/2013 1:59:24 PM • Submitted from IP Address: 65.74.86.45 Referrer Page: No Referrer- Direct Link Form Address: http://www.kodiakak.us/Forms.aspx?FID=72 2 KODIAK ISLAND BOROUGH /� '�"^ 9i ` 3 ti� 7!^R "N Dejt sj+�y c -f t � 1 1 N dN ING' ,AZ ONN G l C<< O.. M M I S S I O N nne , NAME TERM HOME WORK CELL EMAIL PHONE' PHONE PHONE Kathy Drabek (C) 2015 486-4925 654-4905 kathleendrabekAhotmail.com 220 Mill Bay Road Kodiak, AK 99615 Jennifer Richcreek (B) 2014 486-4482 486-7704 942-7046 jennifer.richcreekAkibplanninq.orq PO Box 8992 Kodiak, AK 99615 Alan Schmitt (C) (Vice Chair) 2014 486-5314 942-0404 alan.schmitt©kibplanninq.orq 3295 Woody Way Loop Kodiak, AK 99615 Alan Torres (B) (Chair) 2013 486-0217 486-9345 atorresna kodiakak.us 2746 E. Rezanof Dr. Kodiak, AK 99615 Vacant (B) 2015 Vacant (B) 2015 Vacant (C) 2013 B=Borough Seat C=City Seat This commission is governed by Kodiak Island Borough Code 2.105 r a a v5 d ..n J .-!. _... -f3:+ , .3" -a•: r � ,_ air: i aejp- : T 4 su `i �PEDE CDD DIRECTOR BOB RSON 486-9363 bpederson(p)kodiakak.us {CDDrASSOCIATE PLANNER IENr'MARN L TIYDICK 486-9363 mlydick(&kodiakak.us 'COD SECRETARY SH�{;EILA SMITH 486-9363 ssmith@kodiakak.us COMMUNITY EVELOPMEENTDEPARTMENT ' ,kaadd"o a.} ['IirY v �OttM1t. .8 RO�ADt' .( rY ROOM 205 k Toto hl i �' qY^ ilCe ly, sf'' k0,g�ai m� `,3 1#A `KODIAK$•.AK ? it' Revision Date: 10(7/2013 Revised by AM rl- ¢r n,¢ "24 KODIAK ISLAND BOROUGH , ' ', rs AGENDA STATEMENT do5 " REGULAR MEETING OF: NOVEMBER 7, 2013 ITEM NO.: 13.E.2 TITLE: Assembly Appointment to the Bay View Road Service Area Board. ORIGINATOR: Borough Clerk FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Peter Ivanoffs Application and Bay View Road Service Area Board Roster APPROVAL FOR AGENDA:Jit • SUMMARY STATEMENT: There is currently one vacant seat on the Bay View Road Service Area Board. On October 21, 2013, we received an application from Mr. Peter Ivanoff. Mr. Ivanoof has served on the board in the past. Mr. Reed Oswalt requests Assembly confirmation of Mr. Ivanoff. RECOMMENDED MOTION: Move to appoint Mr. Peter Ivanoff to the Bay View Road Service Area Board for Terms to Expire 2016. Kodiak Island Borough Page 1 of 1 10/10/2013 10:26 9074869391 KIB CLERKS PAGE 02 KODIAK ISLAND BOROUGH (t ( OFFICE OF THE BOROUGH CLERK , ,i { w 710 Mill Bay Road, Room 101 Kodiak, AK 99615 Phone: (907) 486-9310 Fax: (907)486-9391 njavier @kodiakak.us APPLICATION FOR APPOINTMENT TO BOARDS, COMMITTEES. AND COMMISSIONS Board/Committee/Commission: j' ) C' V ■ C t'-> S y c c Designated seat or group representation (if applicable) : Please be aware that the information given on your application is made available to the public. Staff will require the use of a mailing address, email address, and contact phone number to provide board and meeting Information. ��}}// h Name: �t fe y luei n a Y Daytime Phone: 79e-/?z'7 Residence Address: male Moup\j-h,4 1,0./ Evening Phone: /q. Mailing Address: Sit Cell Phone: 9 /z - i°fz�7 Email Address: John ` p a FAH, l cow Fax Number. Length of Residence in Kodiak: 28 �� 5 Registered to vote in Kodiak? (Te-sTh No Please provide one of the following: Date of Birth '1//i/ 5 Last 4 digits of SSN# /.0 P5 Employer/Occupation: ConeteLr,✓Ci at I p„ vims.cikA Organizations you belong to or participate in: Explain your main reason for applying: • RECEIVED What background, experience, or expertise will you bring to the board/committee corn nission membership? 56. OCT 2 1 2013 dVNOUtaFTC[tRK$g(N-FRt • Are you available for regular meetings? no Pursuant to KIBC 2.10c 070(A.o)camel maan�uyyeeap�haL1dhh, members teen,the assembly shall declare a sea vacs t when a member misses three consecutively held regular meetings and is not excused. Signature of Applicant: - j Date: it"/ 101 / 2013 A resume or letter of interest m y be attache , h i not required. This application will be kept on file for one year. Please be aware that there may be an application deadline. Application deadlines, if applicable, are available on the Borough website at www.kodiakak,us or In the Notice of Vacancy announcements advertised In the Kodiak Daily Mirror. � '' ' 1A`` t-.`rivL _• '` v�.+ �/�1��.lid... '. 'a�� Se9W ` 'tlL t*eg stiYred,vbfer of the 66dbugh YAS 7{t tto( ) Apl)81h69'iehtLetter Da1d Re fvetl(date ilfrdp berotY} - j Ydt7nbnlaHTeta�leraag,pg tnr() ' fsstt b of App2FMli�e(It "' ' r O01fEcat4504 �eMn E+W�e3n s � ..Allot`t�rpo 5tamilfant Andc'tr�dF)orrele t} '� s ` '� �7r • �st- KODIAK ISLAND BOROUGH • ' BAY VIEW ROAD SERVICE AREA BOARD NAME TERM HOME WORK EMAIL FAX NO. PHONE PHONE Jim Carmichael 2016 486-6874 206-321- carmichael.margo @gmail.com PO Box 2545 6395 (cell) Kodiak, AK 99615 Vacant 2016 Reed Oswalt (Chair) 2014 486-4486 486-4514 mroswalt @alaska.com PO Box 722 Kodiak, AK 99615 Fred Roberts 2015 486-5571 539-1571 kodiak375 @gci.net PO Box 8530 Kodiak, AK 99615 Jim Schauff 2015 486-4412 kkschauff @gci.net PO Box 8150 Kodiak, AK 99615 This board is governed by Kodiak Island Borough Code 4.90 Revision Date: 10/22/2013 Revised by: nj M . KODIAK ISLAND BOROUGH AGENDA STATEMENT REGULAR MEETING OF: NOVEMBER 7, 2013 ITEM NO.: 13.E.3 TITLE: Approval of the Kodiak Island Borough Assembly 2014 Meeting Schedule. ORIGINATOR: IT Supervisor FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Kodiak Island Borough Assembly 2014 Meeting Schedule APPROVAL FOR AGENDA:Lid SUMMARY STATEMENT: • The calendar reflects the Assembly meetings for the upcoming year. Annually the calendar is presented to the Assembly for review and approval for the upcoming year. 2.30.030 Types of meetings. A. Regular Meeting. The assembly shall meet in the borough assembly chambers, in the borough administration building, Kodiak, Alaska, and are to commence at 7:30 p.m. on the first and third Thursdays of each month, or such other time and place as may be designated in the notice of the meeting. Public notice of changed meetings shall be made in at least one newspaper of general circulation in the borough. Meetings shall adjourn at 11:30 p.m. unless the time is extended by a majority of the votes to which the assembly is entitled. No meeting shall be extended beyond midnight, unless extended by a two-thirds vote of the assembly, except the meeting shall be extended to set the time and place for resumption of the meeting. RECOMMENDED MOTION: Move to approve the Assembly 2014 meeting schedule. • Kodiak Island Borough Page 1 of 1 dyad a : 2014 Kodiak Island Borough January February March LEPC _,l R 3 PPE, ( I I •FPE' ( I •^^ �'P.PE. 5 6' ' 7 ..._8 91 101':11 2 31 4 51 61 7 ' 8 ' - 2. 3 41 5 61 7 . 8 P&Z W W I $ _ I I $ - R I $ :..12 131 141 15'1 16 17 1118 .'9 10 11 121 131 14 '"15 -9' 10 11 12' 13 14 1v 15 P&RR P&ZRI R PPE P&RRIP&ZWI W I 'PPE P&RR P&ZW W PPE.. . 191 20' 21 22 23' 24 -25 16 1.7 181 191 20 21 1. 22 - 16 17 18 19 20 21 . 22 - I`+• _ $ I..:._d, 26 27I 281 29 30 31 23. 24 251 261 271 281 V I '23 241 251 26 27 28 . 29. PARR W J I P&R R W f 301 '31 P&R R W 131iPg April May 1 June [ 1 1 21 3' 4 -5 �~ 1 2 3 1 2 3' 4 5 6 7 Rc $ R $ _ - - I R PPE 6 7 8' 9 101 11 -- 12 '4 5 61 71 8 9 ; 10 8 9' 101 111 12 13 14 `- P&RR IP&ZW, W 'PPE 1 W PPE IP&RR PSZW1 W $ 1" '. 13 14 15 161 17 18 19 11 12 13 141 151 16 17 75 161 171 181 19 20 " 21 PaZR R $ _ __ P&RR Pazw R $ PURI R 1 PPE 20 21 22 23 241 25 4 28 18 191 20' 211 22 23 24 22 23 241 251 26' 27 28 P&RR W PPE- P&ZRI PPE P&RIP I W $ ' '27 28 29 301 1 17-2-5'1- 226 27 281 291 30' 311 -29 30' 1 I July August 1 September 1 1 2 3 4)-:15 14,,: 2 .1 2 3 4 6 EPC 1 R P,PE_ I I I PPE 1 s I R $51 6 7 8 9 101 11 ,12 -3 4' 51 61 7 8 9 7 �8 91 10 11 12 ' 13 P&RRIP&ZW W $ V i R 1 $ P&RR P&ZW W -PPE 13 14 15 16 17 18 ' .19 X10 11 12 131 14 15 16 14 15 16 17 181 19 :. 20 P&ZR R PPE PaRR P&ZwI W :PPE P&ZRI R $ 20 21 221 23 241 25 26 17 18 191 201 21 22 ,23 21 22 23 241 25 26, 27• P&RRI I $ PE P&ZRI R $ P&RR 1 W -PPE'` 27 28 29 301 31 1 241 251P&26 271 281 29 -'30 28 291 30 ( October I November ....... 1 December ' 1 1 2 1� 3 11,:4 ..._,. �: :1- 1 2 3 4 5 ._ 6 LEPC I $ I I 1 W R PPE, ' .- 5 6 7 81 9 10 11 12 3' 41 5 & 7 8 7 8 9 101 11 121-t 13 E I P&Z WI W PPE • GE R , PPE` PLR R Pazw W $ „ 12. 131 14 15 16 17 18 - 91 10 11� 12 13] 14 1; 15 14 15 161 17' 18 19 20 IP&RR PaZRI R I $ I.-.a P&RR PHEW! W I $ I P&ZRI R 1 PPE' 19 20 21 221 23' 24 25 16 17 181 19' 20 21 . -22 -21, 22 23 24'25 26 . 27 'PPE• 1 I Pan R PPE PERK $ 26 27 281 29 30' 31 23 24 25' 261 27' 281 ,29 28 29 30 311 P&RR1 W I $ 30 P&RR $ I `1" ..... - -. W 41 J Assembly Meetings Other Meetings Elections R Regular Meeting P&R R Parks& Recreation Regular Meeting PE Primary Election W Worksession LEPC Local Emergency Planning Committee E Municpal Election Planning&Zoning Meetings GE General Election P&Z R Regular Meeting PPE Pay Period Ending P&Z W Worksession $ Pay Day KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting—September 9,2013 SUMMARY APPROVED: Motion to approve 2013/2014 certificated contracts to Courtney Kirkeby- MA+0/0 in the amount of$46,421 plus $1243.53 village stipend for 1.0 FTE elementary teacher at Ouzinkie School for 179 days; and Jessica Skonberg - BA+0/0 in the amount of$40,521 for 1.0 FTE kindergarten teacher at East Elementary School for 175 days. APPROVED: Motion to approve FY14 Prime HealthCare Staffing Service Agreement and Purchase Requisition 00036343, to Prime IlealthCare Staffing Service, in the amount not to exceed $111,930 for speech/language services for the period of August 22, 2013 through May 22, 2014. APPROVED: Motion to ratify the 2013-2016 Kodiak Borough Education Association Negotiated Agreement as presented. APPROVED: Motion to adjourn. Subsequent to approval, Board of Education meeting minutes are posted on the District's Ivebsite at tivimv.kibsd.Org. • KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Regular Meeting—September 23,2013 SUMMARY ACTION ITEMS: APPROVED: Motion to approve the Agenda and Consent Agenda to include: *Approval of Minutes - Regular Meeting Minutes of August 19, 2013 and Special Meeting Minutes of September 9, 2013, as presented. *Approval of Out Of State Student Travel, Kodiak High School Dance Team Members, as presented. *Approval of FY14 E-Rate Central Contract and Requisition 00036313, E-Rate Central, as presented. *Acceptance of FY14 Artists In Schools Grant Award, as presented. *Acceptance of FY14 Nutritional Alaskan Foods for Schools (NAFS) Grant Award, as presented. *Acceptance of FY14 Engaging Native Learners in Virtual Education Now (ENLIVEN) Grant Award, as presented. PRESENTED: School Board President MELISSA BORTON presented a retirement clock to East Elementary School Teacher Mary Rietze and recognized Larsen Bay School Custodian and Dayman Roy L. Jones' recent retirement clock presentation. PRESENTED: School Board member NORM WOOTEN presented a plaque of appreciation to School Board Member MELISSA BORTON. ADOPTED: Motion to adopt the following Board Policy revisions as presented in their second reading: BP 3542,Authority of School Bus Drivers BP 4131, Staff Development BP 4161.4, Family and Medical Leave Act BP 5040, Student Nutrition and Physical Activity BP 5125.1, Release of Directory Information BP 5128,Alaska Performance Scholarship Program BP 5141.52, Suicide Prevention BP 5142.3, Restraint and Seclusion BP 6145, Extracurricular Activities BP 6145.2, Interscholastic Competition BP 6145.22, Concussion in Student Athletes BP 6146.1, High School Graduation Requirements KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Regular Meeting—September 23, 2013 SUMMARY APPROVED: Motion to acknowledge receipt of the July 2013 Report of Revenues and Expenditures, year-to-date general fund revenues in the amount of $3,208,849 and year-to-date general fund expenditures in the amount of $902,185. APPROVED: Motion to approve submission of a nomination of the Kodiak Island Borough School District Board of Education for the Outstanding School Board of the Year to the Association of Alaska School Boards. APPROVED: Motion to approve the 2013/2014 Kodiak College Joint Facility Use Agreement as presented for the period of September 1, 2013, to August 31, 2014. APPROVED: Motion to approve the 2013/2014 Facility Use Agreements for Old Harbor School, Ouzinkie School, and Port Lions School as presented for the period of October I, 2013, to September 30, 2014. APPROVED: Motion to approve the FY I4 Kodiak Football League Agreement Amendment, with the understanding that the source of the District funds referred to in the amendment will be student funds generated by the Kodiak High School football team. General fund dollars will not be used to cover the $17,252.94 for unanticipated fall football season airfare costs and 50% (fifty percent) of airfare for travel for 22 (twenty-two) varsity players and three coaches to playoff competitions in which the Kodiak Bears qualify to participate. APPROVED: Motion to approve submittal of adopted Resolution 13-14-001, Resolution Of Support To Assist In Relief For School Activities Travel Due To The Absence Of The M/V Tustumena, to the Alaska Association of School Boards for consideration at the 2013 Annual AASB Conference. APPROVED: Motion to approve a 2013/2014 certificated contract to Lisa Cavan - BA+18/7 in the amount of$55,180.71 for 165 days for 1.0 FTE Correspondence/I-IomeSchool Teacher Coordinator. APPROVED: Motion to adjourn. Subsequent to approval, Board of Education meeting minutes are posted on the District's website at www.kibsd.org and on BoardDocs at http://n'ww.boarddocs.corn/ak/kodiak/Board nsf/Public • KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting—October 2,2013 SUMMARY APPROVED: Motion to approve a 2013/2014 certificated contract to Pamela Henderson - MA+54/8 in the amount of$65,857 plus $1123 special education stipend for 1.0 FTE special education teacher at Peterson Elementary School for 160 days. APPROVED: Motion to approve the KIBSD Correspondence Study Program Vendor List as presented. APPROVED: Motion to adjourn. Subsequent to approval, Board of Education meeting minutes are posted on the District's website at ivmiv.kibsd.org. Kodiak Island Borough Assembly Regular Meeting Guidelines November 7, 2013, 7:30 p.m., Borough Assembly Chambers PLEASE ANNOUNCE: Please remember to turn off ringers on your cell phones or put them on vibrate. • We apologize in advance for any sound system issues we may experience during the meeting. Please be assured that staff is continuing to monitor and work towards a resolution to the issue. 1. INVOCATION Major Michael Bates of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse any Assembly member who may be absent. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. All items in yellow are consent agenda items. Summary of Consent Agenda Items: * Regular Meeting Minutes of September 19 and October 3, 2013. * Approval of the Kodiak Island Borough Assembly 2014 Meeting Schedule. Recommended motion: Move to approve the agenda and consent agenda. VOICE VOTE ON MOTION. 5. APPROVAL OF MINUTES A. *Regular Meeting Minutes of September 19 and October 3, 2013. 6. AWARDS AND PRESENTATIONS A. Student of the Month Award for October 2013 — Mayor Friend • Jeffrey Woods, a senior with the KIBSD Correspondence Study Program Kodiak Island Borough Assembly Guidelines November 7, 2013 Page 1 7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) A. Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. Ordinance No. FY2014-09 Rezoning Lot 12, Block 16, Tract A Larsen Bay Subdivision From R1-Single Family Residential To B-Business Zoning District (Case No. 14-002). Assembly member Stephens noted that he has a conflict of interest and should fully disclose his potential conflict of interest and request to be excused from participating in the discussion and voting. Mayor Friend shall rule on the request. VOICE VOTE ON THE RULING OF THE CHAIR. If the Assembly agrees with the ruling of Mayor Friend, Assembly member Stephens is excused from voting and may leave the room. If the Assembly disagrees with the ruling of Mayor Friend, the recommended motion is to: move to override the ruling of the chair. VOICE VOTE TO OVERRIDE THE RULING OF THE CHAIR. If Mayor Friend's ruling is overridden, Assembly member Stephens will be compelled to vote on the ordinance. Recommended motion: Move to adopt Ordinance No. FY2014-09. 9/ Clerk's Note: 8 public hearing notices were mailed out. public hearing responses were received and are attached on paper. Staff Report— Manager Cassidy Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines November 7, 2013 Page 2 B. Resolution No. FY2014-18 Renaming the Bayside Fire Training Center to Earl Smith, Jr. Memorial Fire Training Center. Recommended motion: Move to adopt Resolution No. FY2014-18. Staff Report— Manager Cassidy Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS — None. 13. NEW BUSINESS A. Reorganization of the Kodiak Island Borough Assembly. 1. Election of the Deputy Presiding Officer. Mayor Friend opens the nominations. Nominations may be made by any member of the Assembly. A second is not needed. Move to nominate as deputy presiding officer. Mayor Friend closes the nominations. If only one individual is nominated, the recommended motion is: Move to cast a unanimous ballot for as Deputy Presiding Officer. ROLL CALL VOTE ON MOTION. If more than one individual is nominated, Mayor Friend asks the clerk to distribute ballots, collect, and tally the ballots. Balloting continues until there is a majority vote and the Borough Clerk announces the Assembly member elected to serve as Deputy Presiding Officer. Kodiak Island Borough Assembly Guidelines November 7, 2013 Page 3 B. Contracts 1. Approval of Change Order No. 3 Amending Contract No. FY2014-13 Architectural and Engineering Services Term Contract for Pre-design Work for the Anton Larsen Dock Replacement Project. Recommended motion: Move to authorize the Manager to execute Change Order No. 3 Amending Contract No. FY2014-13 with Jensen Yorba Lott, Inc. of Juneau, Alaska for Architectural and Engineering Services Term Contract for pre-design work for the Anton Larsen Dock Replacement Project in an amount not to exceed $43,760. Staff Report— Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. 2. Approval of Change Order No. 4 Amending Contract No. FY2014-13 Architectural and Engineering Services Term Contract for Pre-design Work for Installing New Electrical Generators at Old Harbor, Karluk, Port Lions, and North Star Elementary Schools. Recommended motion: Move to authorize the Manager to execute Change Order No. 4 Amending Contract No. FY2014-13 with Jensen Yorba Lott, Inc. of Juneau, Alaska for Architectural and Engineering Services Term Contract for Installing New Electrical Generators at Old Harbor, Karluk, Port Lions, and North Star Elementary Schools in an amount not to exceed $31,360. Staff Report— Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. 3. Approval of Change Order No. 5 Amending Contract No. FY2014-13 Architectural and Engineering Services Term Contract for Pre-design Work for the Borough Building Renovation. Recommended motion: Move to authorize the Manager to execute Change Order No. 5 Amending Contract No. FY2014-13 with Jenson Yorba Lott, Inc. of Juneau, Alaska for an Architectural and Engineering Services Term Contract for Pre-design Work for the Borough Building Renovation Project in an amount not to exceed $31,450. Staff Report— Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines November 7, 2013 Page 4 4. Approval of the Expenditure Request for Scheduled Baler Maintenance. Recommended motion: Move to authorize the Manager to approve a purchase order for Pioneer Supply Inc. for parts associated with the rebuild of the landfill's baler in an amount not to exceed $41,342.75. Staff Report— Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. C. Resolutions 1. Resolution No. FY2014-19 Disposing of a Portion of Land Up To 27,720 Square Feet Located on Top of the Active Landfill at 1203 Monashka Bay Road by License Agreement to the City of Kodiak to Temporarily Produce Class B Compost Until November 15, 2015. Recommended motion: Move to adopt Resolution No. FY2014-19. Staff Report— Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. 2. Resolution No. FY2014-20 Authorizing the Kodiak Island Borough to Submit an Application for a Loan From the Alaska Clean Water Fund for the Landfill Lateral Expansion Project, Phase III. Recommended motion: Move to adopt Resolution No. FY2014-20. Staff Report— Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. D. Ordinances for Introduction — None. E. Other Items 1. Mayoral Appointments to the Planning and Zoning Commission. Recommended motion: Move to confirm the appointments of Mr. Scott Arndt and Ms. Maria Painter to the Planning and Zoning Commission Borough seats for terms to expire December 2015. Staff Report— Clerk Javier Assembly discussion. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines November 7, 2013 Page 5 2. Assembly Appointment to the Bay View Road Service Area Board (Peter Ivanoff). Recommended motion: Move to confirm the Assembly Appointment of Mr. Peter Ivanoff to the Bay View Road Service Area Board for a term to expire October 2016. Staff Report— Clerk Javier Assembly discussion. ROLL CALL VOTE ON MOTION. 3. *Approval of the Kodiak Island Borough Assembly 2014 Meeting Schedule. 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 15. ASSEMBLY MEMBERS' COMMENTS Announcements — Mayor Friend The next Assembly work session is scheduled on Thursday, November 14 at 7:30 p.m. in the Borough Conference Room, with a special meeting to be held immediately following the work session. The Assembly regular meeting scheduled on Thursday, November 21 has been canceled. The Borough offices will be closed on Monday, November 11 in observance of Veterans Day. The Borough Clerk's Office will be closed November 18, 19, and 20, and will reopen for business on Thursday, November 21 at 8 a.m. The Mayor and members of the Assembly will be traveling November 18-22 to attend the Alaska Municipal League Conference in Anchorage. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines November 7, 2013 Page 6 F.\ I KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Regular Special Date:D 1 \ I bil I 1 & Convened: Recessed: Reconvened: Adjourned: BY: BY: - BY: WCA/10 BY: urtick) BY: AlitAliarra‘" n CU SECOND: SECOND: /tut, SECOND:/--irt Aitu SECOND: I5 0 n frue SECOND: eQuir t Ig-(Art OR , 0 .. vliALuchAit ,itil-PkYt Dli1/4--)uvidu 00.400/62-: sicekowL) tic' ol t\ f., *T\I 0414 lboAt Ftss 'kr/AA) ,,E,.: ,,NO:, -;:„.,„: „.„,„,,,, y„ ,,,,p,,,, ,,,c2„,,,:,„„:,,c,,,, „Ns>,,,,,:„,,,,,,, ,:t 0”..,:tig:: „:„.,-;-„,,i):::,,,,,,g,,,,,,c- „ygs: iNPic ms. Austerman V Ms. Austerman Ms. Austerm. V Ms. Austerman / Ms. Austerman Mr. Bonney / Mr. Bonney Mr. Bonney / Mr. Bonney t -j- / Mr. Bonney Mr. Griffin "Vie Mr. Griffin Mr. Griffin V Mr. Griffin / Mr. Griffin Mr. Kaplan Vi.e. Mr. Kaplan Mr. Kaplan to Mr. Kaplan t/ Mr. Kaplan Ms. Lynch V Ms. Lynch Ms. Lynch V Ms. Lynch V... Ms. Lynch Mr. Peterson V Mr. Peterson - Mr. Peterson V Mr. Peterson V Mr. Peterson Mi.-Stephens V M{Stephens - Metripthans— :--MyStephens V Wgtephens [CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTEll TOTAL: TOTAL: TOTAL: (0 0 TOTAL: 17 0 TOTAL: The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Friend V Mayor Friend Mayor Friend Mayor Friend Mayor Friend • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority votes is majority of the membership (quorum). Point of Order and Recess. / Regular Special KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Date: 1,11Di /3.01,3 Convened: Recessed: Reconvened: Adjourned: BY: czkrAm1/4..) BY: p(22kx- c<R3 BY: NlarglUvA, BY: RarczoA BY: A44_,c/p1,(4/14A0A/N/ SECOND:hw SECOND: mu401040 JSECOND: Qin"W SECOND:A4Agteitr ,Laio SECOND: 19.de, Rosa/cid-1V excl miff 0...:0 -VII 0i0 -tsi' C bair ciAfiuvukkaite 1.\ ,(90 ( Li -19 0 " ,9\004-ab ,,n -f\1 9•530:-(2) Cy 1N\ &olbl-e t,,..„.: y,E. ,:,; .N9,4:-..., ,, :,„.1.i.;,:„:: .:yEs',:,:r.k.).t; 4;?;1-7:4;1. r47::''YES:‘'4101 -:1',4:nAM ,z;:YE,S;;; -■.N.C) : !A`.:S7:'t -;:: ,,,?-::'-'4:: MESH Ms. Austerman / Ms. Austerman i Ms. Austerman . Ms. Austerman 7 Ms. Austerman I/ Mr. Bonney i Mr. Bonney Mr. Bonney V/ Mr. Bonney , V Mr. Bonney 7 Mr. Griffin * Vi Mr. Griffin V Mr. Griffin V/ Mr. Griffin / Mr. Griffin Mr. Kaplan V/ Mr. Kaplan 4- Mr. Kaplan V Mr. Kaplan .7/ Mr. Kaplan V Ms. Lynch V Ms. Lynch V Ms. Lynch jiti 7 Ms. Lynch V Ms. Lynch V. / Mr. Peterson V' Mr. Peterson / Mr. Peterson V Mr. Peterson .43' / Mr. Peterson V M(Stephens V MjStephens MiStephens / MVStephens 1./ MrStephenspil / '. • ' ": "'CHANGE OF VOTE? CHANGE OF VOTE? C ANGE OF VOTE? CHANGE OF VOTE'? CHANGE OF VOTE? CHANGE OF VOTE?J'7 ' •T TOTAL: 9., TOTAL: U ( TOTAL: I TOTAL: /...... 3 TOTAL: ri 0 The mayor ma not vote except in the case where only six members of the asserhbly are present and there is a three/three tie vote of the assembly. Mayor Friend Mayor Friend Mayor Friend Mayor Friend Mayor Friend • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority votes is majority of the membership (quorum). Point of Order and Recess. /Special KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Regular Date: A %l, °J l 0 Convened: Recessed: Reconvened: Adjourned: D .4 r7 BY: bOY\V L9 BY: ParCIIM BY: ariev .i,„1 BY: 6( /a� (,�/>\., BY: SECOND: {� ,svoo). U ) SECOND: 144_, SECOND: 'v VI U SECOND:�y� / SECOND: g6-0(441/61‘i 6-0( 1V1 j" t ` IIrJ,.,Vn` bg'il vi-cAlu can -2 <. : ; KODIAK ISLAND BOROUGH REGULAR MEETING Regular Meeting of: NOV 7/ "1-0/.T Please PRINT your name Please PRINT your name t__0(71.1e /1X1eS vs 7 CS:cn i r n --Lvo05k I On\ v _ 1v 5M\C. tv�