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2013-11-14 Special Meeting Kodiak Island Borough Assembly Special Meeting Agenda Thursday, November 14, 2013 Immediately Following the Work Session Borough Conference Room 1. ROLL CALL 2. CITIZENS COMMENTS (Limited to Three Minutes per Speaker) 3. CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING A. Mayoral Appointments of Assembly Member Representatives to Boards, Committees, Commissions, and Councils. 4. EXECUTIVE SESSION A. Matters Involving Negotiations with the IBEW. 5. ADJOURNMENT This meeting was called by Mayor Friend. Page 1 of 1 MAYOR'S APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES Board or Committee Last Appointment Period This Appointment Period 10/2012-10/2013 10/2013-10/2014 Architectural Review Board, KIBC 2.125 Aaron Griffin Frank Peterson Economic Development Committee, KIBC 2.115 Jerome Selby Dave Kaplan Emergency Services Council, KIBC 2.110 Jerome Selby Jerrol Friend Fisheries Oceanic Research Board, KIBC 2.125 Jerome Selby Jerrol Friend Kodiak Workforce Regional Advisory Council, KIBC 2.155 Jerome Selby Carol Austerman Joint Building Code Review Committee, KIBC 15.45 Mel Stephens Aaron Griffin Kodiak College Council Dave Kaplan Frank Peterson Chris Lynch Jerrol Friend Kodiak Fisheries Work Group (Adhoc) Dave Kaplan Chris Lynch Louise Stutes Carol Austerman Kodiak Fisheries Advisory Committee, Res FY07-38 Louise Stutes Will be dissolved Parks and Recreation Committee, KIBC 2.120 Aaron Griffin Mel Stephens Project Advisory Committee (Zoning Code Revision), Res FY2011-08 Louise Stutes Project Ending Providence Health System Service Area Board, KIBC 8.05 Carol Austerman Mel Stephens School District Budget Advisory Committee Mel Stephens Aaron Griffin School District Facilities Review Committee Chris Lynch Chris Lynch School District Strategic Planning Committee Carol Austerman Carol Austerman Solid Waste Advisory Board, KIBC 2.145 Tuck Bonney Tuck Bonney City/Community/Villa e Representation City of Akhiok Dave Kaplan City of Old Harbor Tuck Bonney Chiniak Community Carol Austerman City of Ouzinkie Chris Lynch Karluk (IRA Tribal Council) Frank Peterson City of Port Lions Aaron Griffin City of Larsen Bay Mel Stephens Code provision - KIBC 2.100.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective. The mayor shall appoint a new applicant until an appointment is confirmed by the assembly. The mayor may not appoint again the same person whose confirmation was failed by the assembly for the same board, committee, or commission until the next annual appointment process unless authorized by the assembly. Architectural Review Board — KIBC 2.125 Seven members of the board shall be residents and qualified voters of the borough and shall have an interest and a wide range of experience in engineering, architecture, building, plumbing, roofing, electrical installation, and other related fields involving the building business. The manager, assembly member representative, school district superintendent, or their designees, and a school board representative shall be nonvoting ex officio members of the board and may participate in all discussions. Economic Development Committee— KIBC 2.115 There is established the Kodiak economic development commission, consisting of nine members who are residents of the borough and who represent a cross-section of the socioeconomic structure of the community. Members of the commission are appointed by the mayor. Members shall serve three-year terms, except that of the initial nine members three shall be appointed for three-year terms, three for two-year terms, and three for one-year terms. Clerk's note: The mayor historically served on this committee. Emergency Services Council — KIBC 2.110 Membership. The emergency services council is created and shall consist of the city mayor and manager, the borough mayor and manager, the commanding officer of the United States Coast Guard Integrated Support Command Kodiak, the commanding officer of the United States Coast Guard Air Station Kodiak, and the post supervisor of the Alaska State Troopers "C" detachment post in Kodiak, or their designees. Fisheries Oceanic Research Board — KIBC 2.150 There is created a fisheries and oceanic research board which will consist of the following 11 designated seats. Except for the Kodiak Island Borough mayor and the borough manager, each holder of a designated seat will be invited to participate on the board either personally or by a designated representative. Kodiak Workforce Regional Advisory Council — KIBC 2.155 There is created a Kodiak workforce regional advisory council which will consist of one appointed seat and 16 designated seats on the council. Clerk's note: The mayor historically served on this committee. Joint Building Code Review Committee— KIBC 15.45 Appointment of Assembly member Rep to Boards Page 1 The building code board of appeals shall consist of seven members who are qualified by experience and training to pass upon matters pertaining to building construction. All seats shall be filled by current members of the architectural review board. Appointments will be made in accordance with the provisions of Chapter 2.100 KIBC. The borough manager or designee shall be an ex officio member of the board. Kodiak Fisheries Work Group (Adhoc)— Resolution No. FY2013-32 The Kodiak Fisheries Work Group (work group) shall be composed of three representatives from the Kodiak Island Borough and three representatives from the Kodiak City Council. Kodiak Fisheries Advisory Committee— Resolution No. FY2007-38 Representatives of the City of Kodiak and the Kodiak Island Borough and Kodiak residents serving on the North Pacific Fishery Management Council, the North Pacific Council's Advisory Panel and the Alaska Board of Fisheries shall be ex officio, non - voting members of the Kodiak Fisheries Advisory Committee. However, ex- officio members may also serve as a voting representative of a designated interest group. Parks and Recreation Committee— KIBC 2.120 There is established the Kodiak Island Borough parks and recreation committee consisting of nine voting members who are residents of the borough and represent a cross-section of the social and economic structure of the community. One assembly member, one planning and zoning commissioner, the city parks and recreation director, the state park ranger, and a school representative shall be nonvoting ex officio members of the committee and may participate in all discussions and assigned duties. Project Advisory Committee (Zoning Code Revision) — Resolution No. FY2011-08C The numbers of community members to serve are five regular members, one Planning and Zoning Commissioner, and one Assembly member who will serve as an ex-officio member of the committee. Providence Health System Service Area Board — KIBC 8.05 and Contract No. 97-07A There is created a hospital and health facilities advisory board which shall consist of seven borough residents appointed in accordance with KIBC 2.100.030 and pursuant to the requirements of 7 AAC 13.030(a). The duties of the board shall be as set out in 7 AAC 13.030. The hospital manager shall serve as a nonvoting ex officio member of the board and the mayor may, with the concurrence of the assembly, appoint additional nonvoting ex officio members. Per Contract No. 97 -07A: An advisory board meeting the requirements of 7 AAC1 3.030(a) will be appointed by Providence. One assembly member shall be appointed by Providence as a full voting member of the advisory board, and Providence shall give the borough the opportunity for review and comment before appointments to the advisory board are made. Solid Waste Advisory Committee— KIBC 2.145 There is created a solid waste advisory board that shall consist of seven borough residents, inclusive of the city of Kodiak, who represent a cross-section of the social and economic structure of the community. Preferably, two out of the seven seats shall be designated to representatives from the construction and retail business community. All members are Appointment of Assembly member Rep to Boards Page 2 appointed in accordance with KIBC 2.100.030 and shall meet the qualifications of KIBC 2.100.040. Borough employees may be appointed to serve on the solid waste advisory board unless they are employed by the engineering and facilities department. There will be four nonvoting ex officio members, one of which shall be an assembly member appointed by the mayor; one shall be a KIB staff member appointed by the manager; one shall be representative from the United States Coast Guard appointed by the ISC commanding officer; and one city of Kodiak staff member appointed by the city manager. Each ex officio member may participate in all discussions. NO CODE PROVISIONS Kodiak College Council The Kodiak College Advisory Council holds a designated, voting seat on the council for a Borough Assembly member. An important caveat however is that while providing input at the local level, much policy is ultimately determined at the Statewide Board level and procedures are largely determined at the Major Academic Unit (UAA) level. The KoC Council serves primarily in an advisory capacity to the Director and Chancellor of UAA, providing feedback through the director to other shared governance groups: Faculty, Staff, and Students and also providing input to the Chancellor's Cabinet as well as advocacy for the college and its programs in the community. School District Budget Advisory Committee School District Facilities Review Committee School District Strategic Planning Committee There have traditionally been Borough Assembly representatives to these committees. All of the SD Committees are advisory only. Note: Providence Kodiak Island Counseling Center Advisory Council is now a committee of the Community Advisory Board (hospital board). Appointment of Assembly member Rep to Boards Page 3 "" KODIAK ISLAND BOROUGH .) tc,ri(%' , AGENDA STATEMENT bitcv SPECIAL MEETING OF: NOVEMBER 14, 2013 ITEM NO.: 3A TITLE: Mayoral Appointments of Assembly Representatives to Boards, Committees, Commissions, and Councils. ORIGINATOR: Clerk's Office Staff FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Mayor Friend's list and Assembly Member forms APPROVAL FOR AGENDA: SUMMARY STATEMENT: / Mayor Friend has asked that the Assembly confirm his appointment of Assembly member representatives to Boards, Committees, Commissions, and Councils as follows: Architectural Review Board, KIBC 2.125 Frank Peterson Economic Development Committee, KIBC 2.115 Dave Kaplan Emergency Services Council, KIBC 2.110 Jerrol Friend Fisheries and Oceanic Research Board, KIBC 2.125 Jerrol Friend Kodiak Workforce Regional Advisory Council, KIBC 2.155 Carol Austerman Joint Building Code Review Committee, KIBC 15.45 Aaron Griffin Kodiak College Council Frank Peterson Kodiak Fisheries Work Group (Adhoc) Jerrol Friend Chris Lynch Carol Austerman Kodiak Fisheries Advisory Committee, Res P12007-38 Parks and Recreation Committee, KIBC 2.120 Mel Stephens Project Advisory Committee (Zoning Code Revision), Res FY2011-08 Project Ending Providence Health System Service Area Board, KIBC 8.05 Mel Stephens School District Budget Advisory Committee Aaron Griffin School District Facilities Review Committee Chris Lynch School District Strategic Planning Committee Carol Austerman Solid Waste Advisory Board, KIBC 2.145 Tuck Bonney City/CommunityNillage Representation City of Akhiok Dave Kaplan Chiniak Community Carol Austerman Karluk (IRA Tribal Council) Frank Peterson City of Larsen Bay Mel Stephens City of Old Harbor Tuck Bonney City of Ouzinkie Chris Lynch City of Port Lions Aaron Griffin RECOMMENDED MOTION: Move to confirm the mayoral appointments of assembly representatives to Boards, Committees, Commissions, and Councils. Kodiak Island Borough Page 1 of 1 MAYOR'S APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES Board or Committee Last Appointment Period This Appointment Period 10/2012-10/2013 10/2013-10/2014 Architectural Review Board, KIBC 2.125 Aaron Griffin Frank Peterson Economic Development Committee, KIBC 2.115 Jerome Selby Dave Kaplan Emergency Services Council, KIBC 2.110 Jerome Selby Jerrol Friend Fisheries Oceanic Research Board, KIBC 2.125 Jerome Selby Jerrol Friend Kodiak Workforce Regional Advisory Council, KIBC 2.155 Jerome Selby Carol Austerman Joint Building Code Review Committee, KIBC 15.45 Mel Stephens Aaron Griffin Kodiak College Council Dave Kaplan Frank Peterson Chris Lynch Jerrol Friend Kodiak Fisheries Work Group (Adhoc) Dave Kaplan Chris Lynch Louise Stutes Carol Austerman Kodiak Fisheries Advisory Committee, Res FY07-38 Louise Stutes Will be dissolved Parks and Recreation Committee, KIBC 2.120 Aaron Griffin Mel Stephens Project Advisory Committee (Zoning Code Revision), Res FY2011-08 Louise Stutes Project Endin.7� Providence Health System Service Area Board, KIBC 8.05 Carol Austerman Met-Stephens Z WO( A kt'r/ka-f School District Budget Advisory Committee Mel Stephens Aaron Griffin School District Facilities Review Committee Chris Lynch Chris Lynch School District Strategic Planning Committee Carol Austerman Carol Austerman Solid Waste Advisory Board, KIBC 2.145 Tuck Bonney Tuck Bonney City/Community/Villa e Representation City of Akhiok Dave Kaplan City of Old Harbor Tuck Bonney Chiniak Community Carol Austerman City of Ouzinkie Chris Lynch Karluk (IRA Tribal Council) Frank Peterson City of Port Lions Aaron Griffin City of Larsen Bay Mel Stephens Kodiak Island Borough Assembly Special Meeting Guidelines November 14, 2013, Borough Assembly Chambers 1. ROLL CALL KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse any Assembly member who may be absent. VOICE VOTE ON MOTION. 2. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) A. Agenda Items not scheduled for public hearing and general comments. ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD. 3. CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING A. Mayoral Appointments of Assembly Member Representatives to Boards, Committees, Commissions, and Councils. Recommended motion: Move to confirm the mayoral appointments of assembly representatives to boards, committees, commissions, councils, and Assembly representatives to the different Cities, Communities, and Villages. Staff report — Clerk Javier. Assembly discussion. The Assembly can divide the question and confirm the appointments with the exception of specific appointments. Move to divide the question by separating the (state the specific boards) appointment(s)from the question. ROLL CALL VOTE ON MOTION TO SPLIT THE QUESTION. ROLL CALL VOTE ON MOTION TO CONFIRM THE MAYORAL AND ASSEMBLY APPOINTMENTS WITH THE EXCEPTION OF THE APPOINTMENTS. For remaining boards, if the question is divided: 1. Each appointment is treated as a separate motion that has already been made. (No motion is needed, Chair is to introduce an appointment) 2. Discussion and amendments may be made at this time. a. Move to amend the appointment to the , by appointing b. VOICE VOTE on motion to amend. 3. VOICE VOTE confirming the appointment 4. Introduce the next appointment. Kodiak Island Borough Assembly Guidelines November 14, 2013 Page 1 4. EXECUTIVE SESSION A. Matters Involving Negotiations with the IBEW. Recommended motion: Move to convene into executive session to discuss matters involving negotiations with the IBEW which qualifies for executive session per KIBC 2.30.030(E.d), under matters involving negotiations with labor organizations representing Borough employees. ROLL CALL VOTE ON MOTION. Please invite the Borough Assembly, Manager, and Clerk's Office Staff into executive session. After the vote, Mayor Friend recesses the regular meeting and convenes the executive session. Upon returning from the executive session, Mayor Friend reconvenes the regular meeting and announces if there is an action to be taken, or no action will be taken as a result of the executive session. OR the Assembly may make a motion if necessary. ROLL CALL VOTE ON MOTION. 5. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines November 14, 2013 Page 2 / KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Regular Special atRist„,,,, Date: nelV • Hi 9Clt Convened: czy51-1 e fit • Recessed: r ,10\ Reconvened: qtgq Adjourned: Cr‘•(2-q BY: BY: pt „(wv BY: AAA ,1.4),(ek-(4.4 BY: Gill I .PCmnC) BY: A cdfoc SECOND: SECOND: C it./ SECOND( , V I SECOND: 1 frticeo SECONtirQL, 10(11 11(I "Alfiti plA Sled tri----. 64., ??......„ Rot■ ciAJ t mal-c-- 0, ,cw cook 2 ci-ket--9-4-5 A,,,,fioci c,,,t -eie "rob C 4(iot N Pf 6i6t5fiv* oats ,,,._:,,,:,,•,,,,,,;,,:,,,„N_, .y,";„,,,N9:, i et: .t. :v::7a).,;t1:1,02 4 ,4.::•■IT.st.int,oy .,.1;z7 ,-,"i:" 4::i.1,.:„,:yE.p,,,. i NO ;7- ::4;15*-Nt:!•7_:i.iLi),- erEsf;:.:Np:; Ms. Austerman i Ms. Austerman V Ms. Austermy V Ms. Austerman / Ms. Austerman v Mr. Bonney i Mr. Bonney 17 Mr. Bonney V Mr. Bonney 4 y Mr. Bonney 47 Mr. Griffin V/ Mr. Griffin V Mr. Griffin 17 Mr. Griffin / Mr. Griffin 4P-- ,7- Mr. Kaplan V Mr. Kaplan V Mr. Kaplan V Mr. Kaplan 1/ Mr. Kaplan Ms. Lynch Ms. Lynch 44, V Ms. Lynch ry - Ms. Lynch V Ms. Lynch ../ Mr. Peterson V Mr. Peterson / Mr. Peterson / Mr. Peterson V Mr. Peterson ----- MAC Stephens V Mf. Stephens / Mr: Stephens ./ MK Stephens V Mt Stephens ,.../ '1CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?f: '. -1-7 TOTAL: TOTAL: Le I TOTAL: fl D TOTAL: 17 0 TOTAL: (i) The mayor may 9ot vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Friend Mayor Friend Mayor Friend Mayor Friend Mayor Friend • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority votes is majority of the membership (quorum). Point of Order and Recess. . z KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET u. 1 Regular Special Date: eKlaAn rit I 3 Convened: Recessed: Reconvened: Adjourned: BY: ( v Y‘Aft„.. BY: ipetak_../ BY: CY i.1)-Ce";-' BY: BY: SECOND: ufroL_ ui SECOND:r '04 SECOND: SECOND: SECOND: ri v 06:i oi, r rt otfrA Co t .-e 1 e el eoutiCkju It (4 Nr•P c/'-■/_qv' t ,_- .r. .... ,_E ,,..,.., .., :., ,... -,, , ....-.,..„-i „2:, , _ .t. :, - NO 2.% -,,,, -•„.,- ,...,-- - , . - '-Y r. '.^,-k: Ms. Austerman y Ms. Austerman V Ms. Austerman ..,/ Ms. Austerman Ms. Austerman Mr. Bonney V Mr. Bonney ./- Mr. Bonney -- Mr. Bonney Mr. Bonney Mr. Griffin 1../ Mr. Griffin .--- Mr. Griffin 7 Mr. Griffin Mr. Griffin Mr. Kaplan * . / Mr. Kaplan V Mr. Kaplan ..7" Mr. Kaplan Mr. Kaplan V / Ms. Lynch V Ms. Lynch ./ Ms. Lynch /.' Ms. Lynch Ms. Lynch Mr. Peterson V Mr. Petersonis , Mr. Peterson y. Mr. Peterson Mr. Peterson M Stephens i Mt. Stephens / Mt Stephens 7- Mt Stephens Mr Stephens ''.''',--- ACHANGE OF VOTE? CHANGE OFy0TE?_CHANGE OF VOTE?_CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?' ;„'", -' 4‘ TOTAL: 5 „3.... TOTAL: r 0 - TOTAL: 1 0 TOTAL: TOTAL: The mayor may not vote except in the case whe're only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Friend Mayor Friend Mayor Friend Mayor Friend Mayor Friend • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority votes is majority of the membership (quorum). Point of Order and Recess.