2013-11-14 Special Meeting Kodiak Island Borough
Assembly Special Meeting Agenda
Thursday, November 14, 2013
Immediately Following the Work Session
Borough Conference Room
1. ROLL CALL
2. CITIZENS COMMENTS (Limited to Three Minutes per Speaker)
3. CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING
A. Mayoral Appointments of Assembly Member Representatives to Boards,
Committees, Commissions, and Councils.
4. EXECUTIVE SESSION
A. Matters Involving Negotiations with the IBEW.
5. ADJOURNMENT
This meeting was called by Mayor Friend.
Page 1 of 1
MAYOR'S APPOINTMENT OF ASSEMBLY REPRESENTATIVES
TO BOARDS AND COMMITTEES
Board or Committee Last Appointment Period This Appointment Period
10/2012-10/2013 10/2013-10/2014
Architectural Review Board, KIBC 2.125 Aaron Griffin Frank Peterson
Economic Development Committee, KIBC 2.115 Jerome Selby Dave Kaplan
Emergency Services Council, KIBC 2.110 Jerome Selby Jerrol Friend
Fisheries Oceanic Research Board, KIBC 2.125 Jerome Selby Jerrol Friend
Kodiak Workforce Regional Advisory Council, KIBC 2.155 Jerome Selby Carol Austerman
Joint Building Code Review Committee, KIBC 15.45 Mel Stephens Aaron Griffin
Kodiak College Council Dave Kaplan Frank Peterson
Chris Lynch Jerrol Friend
Kodiak Fisheries Work Group (Adhoc) Dave Kaplan Chris Lynch
Louise Stutes Carol Austerman
Kodiak Fisheries Advisory Committee, Res FY07-38 Louise Stutes Will be dissolved
Parks and Recreation Committee, KIBC 2.120 Aaron Griffin Mel Stephens
Project Advisory Committee (Zoning Code Revision), Res FY2011-08 Louise Stutes Project Ending
Providence Health System Service Area Board, KIBC 8.05 Carol Austerman Mel Stephens
School District Budget Advisory Committee Mel Stephens Aaron Griffin
School District Facilities Review Committee Chris Lynch Chris Lynch
School District Strategic Planning Committee Carol Austerman Carol Austerman
Solid Waste Advisory Board, KIBC 2.145 Tuck Bonney Tuck Bonney
City/Community/Villa e Representation
City of Akhiok Dave Kaplan City of Old Harbor Tuck Bonney
Chiniak Community Carol Austerman City of Ouzinkie Chris Lynch
Karluk (IRA Tribal Council) Frank Peterson City of Port Lions Aaron Griffin
City of Larsen Bay Mel Stephens
Code provision - KIBC 2.100.030 Appointments.
Members of boards, committees, and commissions, except for members of the board of
adjustment, members of the board of equalization, and elected service area board members,
are appointed by the mayor and confirmed by the assembly unless otherwise specifically
provided elsewhere in this code. An appointment not confirmed by the assembly shall not
become effective. The mayor shall appoint a new applicant until an appointment is confirmed by
the assembly. The mayor may not appoint again the same person whose confirmation was
failed by the assembly for the same board, committee, or commission until the next annual
appointment process unless authorized by the assembly.
Architectural Review Board — KIBC 2.125
Seven members of the board shall be residents and qualified voters of the borough and shall
have an interest and a wide range of experience in engineering, architecture, building,
plumbing, roofing, electrical installation, and other related fields involving the building business.
The manager, assembly member representative, school district superintendent, or their
designees, and a school board representative shall be nonvoting ex officio members of the
board and may participate in all discussions.
Economic Development Committee— KIBC 2.115
There is established the Kodiak economic development commission, consisting of nine
members who are residents of the borough and who represent a cross-section of the
socioeconomic structure of the community.
Members of the commission are appointed by the mayor. Members shall serve three-year
terms, except that of the initial nine members three shall be appointed for three-year terms,
three for two-year terms, and three for one-year terms.
Clerk's note: The mayor historically served on this committee.
Emergency Services Council — KIBC 2.110
Membership. The emergency services council is created and shall consist of the city mayor and
manager, the borough mayor and manager, the commanding officer of the United States Coast
Guard Integrated Support Command Kodiak, the commanding officer of the United States Coast
Guard Air Station Kodiak, and the post supervisor of the Alaska State Troopers "C" detachment
post in Kodiak, or their designees.
Fisheries Oceanic Research Board — KIBC 2.150
There is created a fisheries and oceanic research board which will consist of the following 11
designated seats. Except for the Kodiak Island Borough mayor and the borough manager, each
holder of a designated seat will be invited to participate on the board either personally or by a
designated representative.
Kodiak Workforce Regional Advisory Council — KIBC 2.155
There is created a Kodiak workforce regional advisory council which will consist of one
appointed seat and 16 designated seats on the council.
Clerk's note: The mayor historically served on this committee.
Joint Building Code Review Committee— KIBC 15.45
Appointment of Assembly member Rep to Boards
Page 1
The building code board of appeals shall consist of seven members who are qualified by
experience and training to pass upon matters pertaining to building construction. All seats shall
be filled by current members of the architectural review board. Appointments will be made in
accordance with the provisions of Chapter 2.100 KIBC. The borough manager or designee shall
be an ex officio member of the board.
Kodiak Fisheries Work Group (Adhoc)— Resolution No. FY2013-32
The Kodiak Fisheries Work Group (work group) shall be composed of three representatives
from the Kodiak Island Borough and three representatives from the Kodiak City Council.
Kodiak Fisheries Advisory Committee— Resolution No. FY2007-38
Representatives of the City of Kodiak and the Kodiak Island Borough and Kodiak residents
serving on the North Pacific Fishery Management Council, the North Pacific Council's Advisory
Panel and the Alaska Board of Fisheries shall be ex officio, non - voting members of the Kodiak
Fisheries Advisory Committee. However, ex- officio members may also serve as a voting
representative of a designated interest group.
Parks and Recreation Committee— KIBC 2.120
There is established the Kodiak Island Borough parks and recreation committee consisting of
nine voting members who are residents of the borough and represent a cross-section of the
social and economic structure of the community. One assembly member, one planning and
zoning commissioner, the city parks and recreation director, the state park ranger, and a school
representative shall be nonvoting ex officio members of the committee and may participate in all
discussions and assigned duties.
Project Advisory Committee (Zoning Code Revision) — Resolution No. FY2011-08C
The numbers of community members to serve are five regular members, one Planning and
Zoning Commissioner, and one Assembly member who will serve as an ex-officio member of
the committee.
Providence Health System Service Area Board — KIBC 8.05 and Contract No. 97-07A
There is created a hospital and health facilities advisory board which shall consist of seven
borough residents appointed in accordance with KIBC 2.100.030 and pursuant to the
requirements of 7 AAC 13.030(a). The duties of the board shall be as set out in 7 AAC 13.030.
The hospital manager shall serve as a nonvoting ex officio member of the board and the mayor
may, with the concurrence of the assembly, appoint additional nonvoting ex officio members.
Per Contract No. 97 -07A: An advisory board meeting the requirements of 7 AAC1 3.030(a) will
be appointed by Providence. One assembly member shall be appointed by Providence as a full
voting member of the advisory board, and Providence shall give the borough the opportunity for
review and comment before appointments to the advisory board are made.
Solid Waste Advisory Committee— KIBC 2.145
There is created a solid waste advisory board that shall consist of seven borough residents,
inclusive of the city of Kodiak, who represent a cross-section of the social and economic
structure of the community. Preferably, two out of the seven seats shall be designated to
representatives from the construction and retail business community. All members are
Appointment of Assembly member Rep to Boards
Page 2
appointed in accordance with KIBC 2.100.030 and shall meet the qualifications of KIBC
2.100.040. Borough employees may be appointed to serve on the solid waste advisory board
unless they are employed by the engineering and facilities department. There will be four
nonvoting ex officio members, one of which shall be an assembly member appointed by the
mayor; one shall be a KIB staff member appointed by the manager; one shall be representative
from the United States Coast Guard appointed by the ISC commanding officer; and one city of
Kodiak staff member appointed by the city manager. Each ex officio member may participate in
all discussions.
NO CODE PROVISIONS
Kodiak College Council
The Kodiak College Advisory Council holds a designated, voting seat on the council for a
Borough Assembly member. An important caveat however is that while providing input at the
local level, much policy is ultimately determined at the Statewide Board level and procedures
are largely determined at the Major Academic Unit (UAA) level. The KoC Council serves
primarily in an advisory capacity to the Director and Chancellor of UAA, providing feedback
through the director to other shared governance groups: Faculty, Staff, and Students and also
providing input to the Chancellor's Cabinet as well as advocacy for the college and its programs
in the community.
School District Budget Advisory Committee
School District Facilities Review Committee
School District Strategic Planning Committee
There have traditionally been Borough Assembly representatives to these committees. All of the
SD Committees are advisory only.
Note: Providence Kodiak Island Counseling Center Advisory Council is now a committee
of the Community Advisory Board (hospital board).
Appointment of Assembly member Rep to Boards
Page 3
"" KODIAK ISLAND BOROUGH
.) tc,ri(%' , AGENDA STATEMENT
bitcv
SPECIAL MEETING OF: NOVEMBER 14, 2013 ITEM NO.: 3A
TITLE: Mayoral Appointments of Assembly Representatives to Boards, Committees,
Commissions, and Councils.
ORIGINATOR: Clerk's Office Staff
FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ❑ No
Account Number: Amount Budgeted:
ATTACHMENTS: Mayor Friend's list and Assembly Member forms
APPROVAL FOR AGENDA:
SUMMARY STATEMENT: /
Mayor Friend has asked that the Assembly confirm his appointment of Assembly member
representatives to Boards, Committees, Commissions, and Councils as follows:
Architectural Review Board, KIBC 2.125 Frank Peterson
Economic Development Committee, KIBC 2.115 Dave Kaplan
Emergency Services Council, KIBC 2.110 Jerrol Friend
Fisheries and Oceanic Research Board, KIBC 2.125 Jerrol Friend
Kodiak Workforce Regional Advisory Council, KIBC 2.155 Carol Austerman
Joint Building Code Review Committee, KIBC 15.45 Aaron Griffin
Kodiak College Council Frank Peterson
Kodiak Fisheries Work Group (Adhoc) Jerrol Friend
Chris Lynch
Carol Austerman
Kodiak Fisheries Advisory Committee, Res P12007-38
Parks and Recreation Committee, KIBC 2.120 Mel Stephens
Project Advisory Committee (Zoning Code Revision), Res FY2011-08 Project Ending
Providence Health System Service Area Board, KIBC 8.05 Mel Stephens
School District Budget Advisory Committee Aaron Griffin
School District Facilities Review Committee Chris Lynch
School District Strategic Planning Committee Carol Austerman
Solid Waste Advisory Board, KIBC 2.145 Tuck Bonney
City/CommunityNillage Representation
City of Akhiok Dave Kaplan
Chiniak Community Carol Austerman
Karluk (IRA Tribal Council) Frank Peterson
City of Larsen Bay Mel Stephens
City of Old Harbor Tuck Bonney
City of Ouzinkie Chris Lynch
City of Port Lions Aaron Griffin
RECOMMENDED MOTION: Move to confirm the mayoral appointments of assembly
representatives to Boards, Committees, Commissions, and Councils.
Kodiak Island Borough Page 1 of 1
MAYOR'S APPOINTMENT OF ASSEMBLY REPRESENTATIVES
TO BOARDS AND COMMITTEES
Board or Committee Last Appointment Period This Appointment Period
10/2012-10/2013 10/2013-10/2014
Architectural Review Board, KIBC 2.125 Aaron Griffin Frank Peterson
Economic Development Committee, KIBC 2.115 Jerome Selby Dave Kaplan
Emergency Services Council, KIBC 2.110 Jerome Selby Jerrol Friend
Fisheries Oceanic Research Board, KIBC 2.125 Jerome Selby Jerrol Friend
Kodiak Workforce Regional Advisory Council, KIBC 2.155 Jerome Selby Carol Austerman
Joint Building Code Review Committee, KIBC 15.45 Mel Stephens Aaron Griffin
Kodiak College Council Dave Kaplan Frank Peterson
Chris Lynch Jerrol Friend
Kodiak Fisheries Work Group (Adhoc) Dave Kaplan Chris Lynch
Louise Stutes Carol Austerman
Kodiak Fisheries Advisory Committee, Res FY07-38 Louise Stutes Will be dissolved
Parks and Recreation Committee, KIBC 2.120 Aaron Griffin Mel Stephens
Project Advisory Committee (Zoning Code Revision), Res FY2011-08 Louise Stutes Project Endin.7�
Providence Health System Service Area Board, KIBC 8.05 Carol Austerman Met-Stephens Z WO( A kt'r/ka-f
School District Budget Advisory Committee Mel Stephens Aaron Griffin
School District Facilities Review Committee Chris Lynch Chris Lynch
School District Strategic Planning Committee Carol Austerman Carol Austerman
Solid Waste Advisory Board, KIBC 2.145 Tuck Bonney Tuck Bonney
City/Community/Villa e Representation
City of Akhiok Dave Kaplan City of Old Harbor Tuck Bonney
Chiniak Community Carol Austerman City of Ouzinkie Chris Lynch
Karluk (IRA Tribal Council) Frank Peterson City of Port Lions Aaron Griffin
City of Larsen Bay Mel Stephens
Kodiak Island Borough
Assembly Special Meeting Guidelines
November 14, 2013, Borough Assembly Chambers
1. ROLL CALL
KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the
REASON for the absence, and whether the absence is excused by the Assembly.
Recommended motion: Move to excuse any Assembly member who may be absent.
VOICE VOTE ON MOTION.
2. CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
A. Agenda Items not scheduled for public hearing and general comments.
ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD.
3. CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING
A. Mayoral Appointments of Assembly Member Representatives to Boards, Committees,
Commissions, and Councils.
Recommended motion: Move to confirm the mayoral appointments of assembly
representatives to boards, committees, commissions, councils, and Assembly
representatives to the different Cities, Communities, and Villages.
Staff report — Clerk Javier.
Assembly discussion.
The Assembly can divide the question and confirm the appointments with the
exception of specific appointments.
Move to divide the question by separating the (state the specific boards)
appointment(s)from the question.
ROLL CALL VOTE ON MOTION TO SPLIT THE QUESTION.
ROLL CALL VOTE ON MOTION TO CONFIRM THE MAYORAL AND ASSEMBLY
APPOINTMENTS WITH THE EXCEPTION OF THE
APPOINTMENTS.
For remaining boards, if the question is divided:
1. Each appointment is treated as a separate motion that has already been
made. (No motion is needed, Chair is to introduce an appointment)
2. Discussion and amendments may be made at this time.
a. Move to amend the appointment to the , by
appointing
b. VOICE VOTE on motion to amend.
3. VOICE VOTE confirming the appointment
4. Introduce the next appointment.
Kodiak Island Borough Assembly Guidelines
November 14, 2013 Page 1
4. EXECUTIVE SESSION
A. Matters Involving Negotiations with the IBEW.
Recommended motion: Move to convene into executive session to discuss
matters involving negotiations with the IBEW which qualifies for executive
session per KIBC 2.30.030(E.d), under matters involving negotiations with labor
organizations representing Borough employees.
ROLL CALL VOTE ON MOTION.
Please invite the Borough Assembly, Manager, and Clerk's Office Staff into executive
session.
After the vote, Mayor Friend recesses the regular meeting and convenes the executive
session.
Upon returning from the executive session, Mayor Friend reconvenes the regular
meeting and announces if there is an action to be taken, or no action will be taken as a
result of the executive session.
OR the Assembly may make a motion if necessary.
ROLL CALL VOTE ON MOTION.
5. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
ROLL CALL VOTE ON MOTION.
Kodiak Island Borough Assembly Guidelines
November 14, 2013 Page 2
/ KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
Regular Special atRist„,,,, Date: nelV • Hi 9Clt
Convened: czy51-1 e fit • Recessed: r ,10\ Reconvened: qtgq Adjourned: Cr‘•(2-q
BY: BY: pt „(wv BY: AAA ,1.4),(ek-(4.4 BY: Gill I .PCmnC) BY: A cdfoc
SECOND: SECOND: C it./ SECOND( , V I SECOND: 1 frticeo SECONtirQL,
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Ms. Austerman i Ms. Austerman V Ms. Austermy V Ms. Austerman / Ms. Austerman v
Mr. Bonney
i Mr. Bonney 17 Mr. Bonney
V Mr. Bonney 4 y Mr. Bonney 47
Mr. Griffin
V/ Mr. Griffin V Mr. Griffin
17 Mr. Griffin / Mr. Griffin 4P-- ,7-
Mr. Kaplan
V Mr. Kaplan V Mr. Kaplan
V Mr. Kaplan 1/ Mr. Kaplan
Ms. Lynch
Ms. Lynch 44, V Ms. Lynch ry - Ms. Lynch
V Ms. Lynch ../
Mr. Peterson
V Mr. Peterson / Mr. Peterson / Mr. Peterson V Mr. Peterson -----
MAC Stephens V Mf. Stephens / Mr: Stephens ./ MK Stephens V Mt Stephens ,.../
'1CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?f: '. -1-7
TOTAL: TOTAL: Le I TOTAL: fl D TOTAL: 17 0 TOTAL: (i)
The mayor may 9ot vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly.
Mayor Friend Mayor Friend Mayor Friend Mayor Friend Mayor Friend
• Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3
Reconsideration on the same day, suspension of rules, limit of extend debate, previous question
• Majority votes is majority of the membership (quorum). Point of Order and Recess. .
z KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
u. 1
Regular Special Date: eKlaAn rit I 3
Convened: Recessed: Reconvened: Adjourned:
BY: ( v Y‘Aft„.. BY: ipetak_../ BY: CY i.1)-Ce";-' BY: BY:
SECOND: ufroL_ ui SECOND:r '04 SECOND: SECOND: SECOND:
ri v
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It
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Ms. Austerman y Ms. Austerman V Ms. Austerman ..,/ Ms. Austerman Ms. Austerman
Mr. Bonney V Mr. Bonney ./- Mr. Bonney -- Mr. Bonney Mr. Bonney
Mr. Griffin 1../ Mr. Griffin .--- Mr. Griffin 7 Mr. Griffin Mr. Griffin
Mr. Kaplan * . / Mr. Kaplan V Mr. Kaplan ..7" Mr. Kaplan Mr. Kaplan
V /
Ms. Lynch V Ms. Lynch ./ Ms. Lynch /.' Ms. Lynch Ms. Lynch
Mr. Peterson V Mr. Petersonis , Mr. Peterson y. Mr. Peterson Mr. Peterson
M Stephens i Mt. Stephens / Mt Stephens 7- Mt Stephens Mr Stephens
''.''',--- ACHANGE OF VOTE? CHANGE OFy0TE?_CHANGE OF VOTE?_CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?' ;„'", -' 4‘
TOTAL: 5 „3.... TOTAL: r 0 - TOTAL: 1 0 TOTAL: TOTAL:
The mayor may not vote except in the case whe're only six members of the assembly are present and there is a three/three tie vote of the assembly.
Mayor Friend Mayor Friend Mayor Friend Mayor Friend Mayor Friend
• Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3
Reconsideration on the same day, suspension of rules, limit of extend debate, previous question
• Majority votes is majority of the membership (quorum). Point of Order and Recess.