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2013-09-05 Regular Meeting Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, September 5, 2013, 7:30 p.m., Assembly Chambers 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. APPROVAL OF MINUTES A. *Regular Meeting Minutes of August 1, 2013. 6. AWARDS AND PRESENTATIONS — None. 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 8. COMMITTEE REPORTS 9. PUBLIC HEARING — None. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS — None. 13. NEW BUSINESS A. Contracts 1. Approval of Change Order #2 to Contract No. FY2014-06 EMC Engineering, LLC for Professional Services Agreement for Special Inspection, Construction Observation, and Related Services for Capital Construction Projects. 2. Contract No. FY2014-15 Between the Kodiak Island Borough and Risks and Rewards Management Group, LLC for the Revision and Rewrite of the Kodiak Area Emergency Operations Plan. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 1 of 2 B. Resolutions 1. *Resolution No. FY2014-06 Authorizing the Records Manager to Dispose of Certain Kodiak Island Borough Records. C. Ordinances for Introduction — None. D. Other Items 1. *Confirmation of the Mayoral Appointment to the Parks and Recreation Committee (John Neff). 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) A. Minutes of Other Meetings 1. Personnel Advisory Board Regular Meeting of May 15, 2013. 2. Project Advisory Committee Regular Meetings of March 5, September 6, and September 20, 2012. B. Reports 1. Engineering and Facilities Project Status Report of August 1, 2013. 2. Kodiak Island Borough Change Orders Report for July 2013 (dated August 1, 2013). Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 2 of 2 KODIAK ISLAND BOROUGH Assembly Regular Meeting August 1, 2013 A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, August 1, 2013, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Sergeant Major Dave Blacketer of the Salvation Army. Mayor Selby led the Pledge of Allegiance. Present were Mayor Jerome Selby, Assembly members Carol Austerman, Aaron Griffin, Dave Kaplan, Chris Lynch, and Louise Stutes. Staff members present were Manager Bud Cassidy, Engineering and Facilities Project Manager/Inspector Matt Gandel, Resource Management Officer Bob Scholze, Clerk Nova Javier, and Deputy Clerk Jessica Kilborn. KAPLAN moved to excuse Assembly members Bonney and Stephens who were absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA AND CONSENT AGENDA KAPLAN moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES Regular Meeting Minutes of July 2, 2013, were approved under the consent agenda. AWARDS AND PRESENTATIONS None. CITIZENS' COMMENTS Martha McKinney spoke to the greenbelt and zoning in the Landfill for the use of composting. Ken Reinke reported on new activities and the drive-thru recycling program at Threshold Recycling and thanked the Assembly for its support. COMMITTEE REPORTS None. PUBLIC HEARING A. Ordinance No. FY2014-04 Rezoning the Remainder Portion of the KIB Landfill Tract And Lot 2 Sawmill Subdivision From a Combination of C-Conservation and PL-Public Use Lands To Natural Use (Case No. 13-027, Landfill). AUSTERMAN moved to adopt Ordinance No. FY2014-04. Kodiak Island Borough Assembly Minutes August 1, 2013 Page 1 The Borough Assembly directed that a rezone of the remainder of the Landfill Tract, not previously rezoned to I—Industrial, be investigated by the Planning and Zoning Commission for a rezone to the NU-Natural Use Zoning District, along with Lot 2 of the Sawmill Subdivision. Direction given also included the charge of investigating the merits of amending Ordinance No. 98-06, the Landfill Greenbelt Ordinance. The Commission held a public hearing on June 19, 2013 on the rezone request and found the request consistent with the goals and objectives of the 2008 Kodiak Island Borough Comprehensive Plan Update. The Commission voted unanimously to recommend the Assembly approve the rezone request. The Commission declined to directly address Ordinance No. 98-06, but rather referred the matter of the Landfill Greenbelt Ordinance to the Monashka Bay Road Service Area Board. Public hearing notices were mailed out on Friday, July 19; responses were provided to the Assembly. Mayor Selby opened the public hearing. Paul Zimmer, Martha McKinney, Jean Dixon, Douglas Penqilly, and Tia Leber spoke in support of Ordinance No. FY2014-04. Mayor Selby closed the public hearing. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Griffin, Kaplan, Lynch, and Stutes. B. Ordinance No. FY2014-05 Rezoning a Portion of Lot 1 United States Survey 2539 From C- Conservation To RR1-Rural Residential One Zoning District (P&Z Case No. 13-028, Kodiak Island Borough). AUSTERMAN moved to adopt Ordinance No. FY2014-05. The Borough Resource Management Officer identified two parcels of land suitable for disposal at a future land sale. Assembly Resolution No. FY 2013-08 declared the parcels surplus and eligible for disposal. Planning and Zoning Commission Case No. S13-023 affected the subdivision of the land into code compliant parcels. Prior to public disposal, a rezone to a suitable residential zoning district was required. The adopted plan guidance, and surrounding neighborhood, indicated that the R1-Rural Residential One Zoning District was the most appropriate zoning district for the purpose of disposal. The Commission held a public hearing on June 19, 2013, on the request and found the request was consistent with the goals and objectives of the 2008 Kodiak Island Borough Comprehensive Plan Update. The Commission voted unanimously to recommend the Assembly approve the rezone request. Public hearing notices were mailed out on Friday, July 19; responses were provided to the Assembly. Mayor Selby opened the public hearing. Seeing and hearing none, Mayor Selby closed the public hearing. Kodiak Island Borough Assembly Minutes August 1, 2013 Page 2 ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Griffin, Kaplan, Lynch, Stutes, and Austerman. C. Ordinance No. FY2014-06 Rezoning Tract A Marine Center Subdivision From RB-Retail Business Zoning District To B-Business Zoning District (Case No. 13-029, Marine Center). KAPLAN moved to adopt Ordinance No. FY2014-06. The applicant requested a rezone of the parcel in order to allow a more intensive use of the property than allowed under the current RB-Retail Business zoning designation. The applicant's projected client base was composed of local and itinerant fishing vessels and crews. The proximity to the harbor and ease of access to the parcel were judged to be major determinants in the likelihood of the business venture's success. The business investment would represent the first significant private capital commitment in an otherwise underutilized tract already benefitting from major municipal investments in the form of street and utility improvements. The Commission held a public hearing on June 19, 2013 on the request and found the request was consistent with the goals and objectives of the 1987 Near Island Comprehensive Development Plan and the 2008 Kodiak Island Borough Comprehensive Plan Update. The Commission voted unanimously to recommend the Assembly approve the rezone request. Public hearing notices were mailed out on Friday, July 19. Responses were provided to the Assembly. Mayor Selby opened the public hearing. Seeing and hearing none, Mayor Selby closed the public hearing. ROLL CALL VOTE ON MOTION CARRIED FOUR TO ONE: Kaplan, Lynch, Stutes, and Austerman (Ayes); Griffin (No). D. Ordinance No. FY2014-01A Amending Ordinance No. FY2014-01 by Amending Budgets to Provide for Various Additional Expenditures and to Budget for a Coastal Impact Assistance Program (CIAP) Grant. AUSTERMAN moved to adopt Ordinance No. FY2014-01A. The ordinance was to provide for the following adjustments in the FY2014 budget: • Fund 469 Renewal and Replacement Project #11009 Karluk Underground Storage Tank bids needed to be increased from $292,972 to $412,931, an increase of$119,959 due to the following: o this project was originally budgeted in FY2011, with no subsequent increases for inflation; and o due to staff shortages and workload the project did not begin until FY2014, and construction costs had increased. • Fund 469 Renewal and Replacement Project #12001 North Star Elementary School Exterior needed to be increased from $269,499 to $357,127, an increase of$87,628 due to the following: o the scope of work originally only included painting the exterior of the school; and Kodiak Island Borough Assembly Minutes August 1, 2013 Page 3 o subsequent site investigations revealed the need for increased repairs, so the scope of work increased to include repairing sections of siding, and re-coating the exterior bus shelter canopies. • Fund 469 Renewal and Replacement Project #12007 Larsen Bay Roof Repair project bids were higher than anticipated and needed to be increased from $545,953 to $598,200, an increase of$52,247. • Fund 469 Renewal and Replacement had a contingency balance of$996,015. • Most of the equipment in the Borough parks were old and in disrepair, and in following direction stated in the adopted Assembly Strategic Plan, repairs would be done to one or two Borough parks in FY2014. • The Borough received a grant for $2,187,452 through the U.S. Fish and Wildlife Service, Coastal Impact Assistance Program (CIAP) for the Metal Debris and Household Hazardous Waste Clean-up and Removal from Remote Communities project. AUSTERMAN moved to adopt Ordinance No. FY2014-01A by substitution. ROLL CALL VOTE ON MOTION TO AMEND BY SUBSTITUTION CARRIED UNANIMOUSLY: Lynch, Stutes, Austerman, Griffin, and Kaplan. Mayor Selby opened the public hearing. Seeing and hearing none, Mayor Selby closed the public hearing. ROLL CALL VOTE ON MAIN MOTION AS AMENDED CARRIED UNANIMOULSLY: Stutes, Austerman, Griffin, Kaplan, and Lynch. BOROUGH MANAGER'S REPORT Manager Cassidy reported on the following: • Positive interaction with the City of Kodiak regarding the compost issue at the Landfill and an additional site was identified which would be brought before the Assembly at its next regular meeting; • A tour of the Long-Term Care Facility would be held at the facility's site on Wednesday, August 7, at 5 p.m. • Borough Attorney Joe Levesque would be in attendance at the August 8 Assembly work session. • To address the dysfunctional tsunami sirens, bids would be requested for a regular maintenance program. • Wastewater Treatment Plant bids came in above the engineers' estimate; bids were rejected and bidding would be held again in September or October 2013. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby reported on his attendance at the National Association of Counties annual conference held in July 2013, materials from the conference would be made available for review, and the legislative priorities discussed at the conference were reported on. UNFINISHED BUSINESS None. Kodiak Island Borough Assembly Minutes August 1, 2013 Page 4 NEW BUSINESS Contracts 1. Contract No. FY2014-03 Providence Kodiak Island Counseling Center Services to Kodiak Island Borough School District for School Year 2013-2014. AUSTERMAN moved to authorize the manager to execute Contract No. FY2014-03 with Providence Kodiak Island Counseling Center of Kodiak, Alaska to provide mental health services for the 2013-2014 school year in an amount not to exceed $381,350. An agreement between the Kodiak Island Borough and Providence Kodiak Island Counseling Center setting forth the terms and conditions pursuant to providing mental health services for the Kodiak Island Borough schools was provided. The contractor worked with the School District to identify and document a mutual understanding of the program's scope and requirements with a focus on ensuring the greatest amount of quality service within the budgeted amount of $381,350. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Griffin, Kaplan, Lynch, and Stutes. 2. Contract No. FY2014-04 for Professional Land Surveying Services to Complete Boundary Survey for ASLS 2012-59. KAPLAN moved to authorize the Manager to execute Contract No. FY2014-04 with Kodiak Land Surveying for professional land surveying services to complete ASLS 2012-59. The intent of the Alaska State Land Survey (ASLS) 2012-59 was to finalize conveyance from the State of Alaska of a portion of Lot 4, US Survey 2538-A, which comprised the Kodiak High School campus. Approximately one half of Lot 4 was conveyed to the Borough in 1973 by Patent #1571. The remaining portion of Lot 4 was not conveyed at that time pending resolution of adjacent conveyances, including the Armory property. Due to oversight, it had not been subsequently conveyed. The Borough continued to have management authority over the property. The Special Survey Instructions issued by Alaska Department of Natural Resources for ASLS 2012-59 proved to be more involved and complicated than originally understood. Also, destruction of property monumentation by subsequent and current construction projects in the area required substantial additional research and recovery of property corners to preform necessary boundary calculations. Finally, there was an unforeseen need for easement descriptions for utilities not accurately located, or located at all, in previous surveys. For those reasons, survey costs would increase significantly. The final cost to complete the project would be determined by the number of hours necessary to satisfy State survey requirements according to the rate schedule contained in the Land Survey Proposal submitted by Kodiak Land Surveying dated November 26, 2012. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Griffin, Kaplan, Lynch, Stutes, and Austerman. Kodiak Island Borough Assembly Minutes August 1, 2013 Page 5 3. Contract No. FY2014-05 Approval of Agreements to Various Artists for the Kodiak High School Addition and Renovation Art in Public Areas Project. LYNCH moved to authorize the Manager to execute Contract No. FY2014-05 twelve artist agreements for the Kodiak High School Addition and Renovation Art in Public Areas project per the attached list in a total amount not to exceed $507,509. Alaska Statute 35.27.010-030 declared it to be a state policy that a portion of appropriations for capital expenditures be set aside for the acquisition of works of art to be used for state buildings and other public facilities. The statute called for at least one percent of the cost of construction be reserved for the design, construction, mounting, and administration of works of art. The approved budget for artwork for the project was $667,578. The contracts provided for consideration totaled $507,509 and with other expenses already expensed, $82,794 remained in the budget. The amount would be used for extra lighting, coordination, and contingency. The Borough, together with Jensen Yorba Lott, Inc. (JYL) and the Alaska State Council on the Arts (ASCA) solicited proposals in a nationwide Call for Artists. The Request for Proposals received 258 initial entries. A committee of local citizens, JYL, and the Kodiak Island Borough School District (KIBSD) staff reviewed entries and narrowed the possible finalists to a total of twenty-two artists who were requested to submit proposals for particular sites around the project. Of the twenty-two pre-final proposals, eleven artists were chosen for ten sites. The Borough and JYL staff negotiated scope, price, and schedule with the artists resulting in the contracts provided. State statutes further stated that the selection of artists would be approved by the School Board which was accomplished on February 18, 2013, and the School Board's meeting minutes were provided for review. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes, Austerman, and Griffin. 4. Approval of Amendment#4 to Contract No. FY2011-21 for the Kodiak High School Addition and Renovation Project with Jensen Yorba Lott. LYNCH moved to authorize the Manager to approve Amendment #4 to Contract FY2011-21 with Jensen Yorba Lott for additional services for the Kodiak High School Addition and Renovation project in an amount not to exceed $439,720 and to be paid on actual hours worked basis. On January 20, 2011, the Assembly approved Contract No. FY2011-21 with Jensen Yorba Lott, Inc. of Juneau, Alaska for the design of the Kodiak High School Addition and Renovation. At that time, it was recognized that additional services would be required, but could not be identified until the construction design was completed. The level of effort for the additional services had been identified. JYL requested a not to exceed amount of $439,720 for Additional Services. The services included Construction Administration, Closeout, Structural Observations, and Art in Public Places construction phase. The efforts would be billed for actual hours worked and reimbursable expenses. The contract amendment would not exceed the approved budget for the project. Further information was contained in memos provided to the Assembly. Kodiak Island Borough Assembly Minutes August 1, 2013 Page 6 ROLL CALL VOTE ON MOTION CARRIED FOUR TO ONE: Lynch, Austerman, Griffin, and Kaplan (Ayes); Stutes (No). Resolutions 1. Resolution No. FY2014-07 Authorizing the Manager to Execute a Sole Source Agreement with Integrated Logic, LLC of Palmer, Alaska to Provide and Implement Kodiak High School Information Technology Network Equipment. GRIFFIN moved to adopt Resolution No. 2014-07. As part of the Kodiak High School (KHS) Addition and Renovation project, the KIBSD server room would be relocated from the Kodiak Middle School to the High School. KIBSD had an agreement with Integrated Logic, LLC to provide information technology network services, including an assessment of the current network and a four-year plan to refresh and improve network services. Due to the current relationship and Integrated Logic's intimate knowledge of the current network environment, KIBSD requested that the Assembly authorize the Manager to execute a sole source agreement with Integrated Logic to provide and implement network equipment required for the KHS Addition and Renovation project. KIBC 3.30.070 Exception to bidding requirements allowed exceptions to open bidding requirements for contracts for professional or unique services. "Professional services" was defined as professional, technical, or consultant services. LYNCH moved to postpone Resolution No. FY2014-07 to the August 15 regular Assembly meeting. ROLL CALL VOTE ON MOTION TO POSTPONE CARRIED UNANIMOUSLY: Stutes, Austerman, Griffin, Kaplan, and Lynch. 2. Resolution No. FY2014-08 Approving Fiscal Year 2014 Kodiak Island Borough Non-Profit Funding. AUSTERMAN moved to adopt Resolution No. 2014-08. The Kodiak Island Borough was fortunate to enjoy the efforts of many benevolent non-profit organizations that provided services that enriched the lives of the community. The Kodiak charitable non-profit organizations provided humanitarian services that many of the community members relied upon. The organizations provided expanded education, cultural, and health services that could not be provided through the ordinary governmental budget. The organizations expanded the services that could be provided, with limited funds, through the utilization of volunteers. The viability of these services was fundamental to the quality of life enjoyed in the community. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Griffin, Kaplan, Lynch, and Stutes. Kodiak Island Borough Assembly Minutes August 1, 2013 Page 7 3. Resolution No. FY2014-09 Requesting the Governor and Legislature to Develop a Long- Term Solution to Ensure Full and Uninterrupted Ferry Service to Kodiak. KAPLAN moved to adopt Resolution No. FY2014-09. The MN Tustumena was removed from service on November 1, 2012, for scheduled repairs at the Seward Ship's Drydock. The original return to service date of April 17, 2013, was delayed due to unexpected steel work. The State of Alaska Marine Highway System (AMHS) approved two additional extensions to allow time for the needed repairs to be performed with a return to service date of July 23, 2013. Inspections of completed repairs did not meet required safety standards for passenger service resulting in additional time needed to complete the required safety standards. Kodiak and the other communities that relied on service from the MN Tustumena experienced negative economic impacts for over nine months with the vessel being out of service. The resolution formally requested that Governor Parnell and the Alaska State Legislature develop an immediate long-term solution to ensure the Kodiak region received scheduled and uninterrupted service from the AMHS. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Griffin, Kaplan, Lynch, Stutes, and Austerman. Ordinances for Introduction None. Other Items 1. Declaring a Seat on the Architectural/Engineering Review Board Vacant (Mike Brechan). This item was approved under the consent agenda. On Wednesday, July 17, 2013, the Clerk's Office received a notice of resignation from Mr. Michael Brechan from the Architectural/Engineering Review Board for a term to expire December 2014. The Assembly accepted, with regret, the resignation of Mr. Brechan from the Architectural/Engineering Review Board for a seat term to expire December 2014, and directed the Borough Clerk to advertise the vacancy per Borough Code. CITIZENS' COMMENTS None. ASSEMBLY MEMBER COMMENTS Assembly member Stutes inquired on the contract for maintenance for Kodiak Tsunami Sirens; spoke to the drive-thru recycling program encouraging the community to participate in the recycling efforts; commended Assessor Roberts as accommodating and thorough on property assessments; requested more information from the City of Kodiak on dealing with water run-off at the landfill composting site; and declared that she would not be running for re-election. Assembly member Griffin spoke to failed Ordinance No. FY2013-03 Secondhand Smoke Control Ordinance. Kodiak Island Borough Assembly Minutes August 1, 2013 Page 8 Assembly member Austerman spoke to Resolution No. FY2014-07 and commented on the lack of School District representation at the meeting. ANNOUNCEMENTS The next Assembly work session was scheduled on Thursday, August 8 at 7:30 p.m. in the Borough Conference Room. The next regular meeting was scheduled on Thursday, August 15 at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT KAPLAN moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes, Austerman, and Griffin. The meeting was adjourned at 8:50 p.m. KODIAK ISLAND BOROUGH ATTEST: Jerome M. Selby, Mayor Nova M. Javier, MMC, Borough Clerk Approved on: Kodiak Island Borough Assembly Minutes August 1, 2013 Page 9 C** I\ KODIAK ISLAND BOROUGH CIlh 9,ts ` AGENDA STATEMENT *a. tithilt ,, REGULAR MEETING OF: SEPTEMBER 5, 2013 ITEM NO.: 13.A.1 TITLE: Approval of Change Order #2 to Contract No. FY2014-06 EMC Engineering, LLC for Professional Services Agreement for Special Inspection, Construction Observation, and Related Services for Capital Construction Projects. ORIGINATOR: Finance Director FISCAL IMPACT: ® Yes $$87,000 or ❑ No Funds Available ® Yes ❑ No Account Number: 460-533 430.140 Amount Budgeted: $1,335,155 10021.1 B.0 ATTACHMENTS: Contract Change Order; EMC Engineering proposal; Updated project budget with expenses through 8/13/13; Contract No. FY2014-06 APPROVAL FOR AGENDA: / SUMMARY STATEMENT: From time to time the Kodiak Island Borough is in need of various professional services related to the Special Inspection & Materials testing of construction materials and installations. On May 17, 2013 Kodiak Island Borough solicited for proposals to provide Special Inspection & Materials Testing services for a term of two (2) years with the option to extend for three (3) additional one (1) year periods. By June 10, 2013 two (2) proposals had been received and the solicitation was closed as advertised. Staff evaluated the proposals and EMC Engineering, LLC of Anchorage, Alaska was chosen as offering the best value for Kodiak Island Borough. Work will be authorized as a Task Order based on cost estimates. Kodiak Island Borough code 3.16.020 "Limitation of Manager's Authority" states that a contract exceeding $25,000 requires Assembly approval. RECOMMENDED MOTION: Move to authorize the Manager to approve Change Order #2 to Contract FY2014-06 for Special Inspections & Materials Testing for the Kodiak High School Addition & Renovation Project in an amount not to exceed $87,000. Kodiak Island Borough Page 1 of 1 u �e`Qo Qat'`c a�`c� oQ Q,\"o�. oe -' :a 5'c se o* i o < t ei' tit icy .es\Lo des e\a.��0 ¢Off_ y\ce55 �`�� des KHS Renovation and Addition Project-9-5-2013 Qa GA to ,.o y1 Ps �� 4. �e Required Inspections Phase 1 2 3 4 5 6 7 8 9 Determine prior to placement of fill that site has been prepared in compliance with requirements x x x x x Determine that fill material and maximum lift thickness comply with requirements x x x x x x x In-place density of compacted fill complies with x x x x x x x Asphalt Paving density& placement observation x x x x Concrete Testing And Sampling x x x x x x x Steel reinforcement placement x x x x x x x Headed bolts and studs x x x x x x x Concrete placement, including conveying and depositing x x x x x x x Verification of concrete strength before removal of shores and forms from beams and slabs x x x x x x Structural Steel x x x x x x Bolted Connections x x x x x x Welded Connections x x x x x x x Steel Decking x x x x x x Field welds x x x x x x Cold Formed Metal Framing x x x x x x x Seismic Restraints x x x x x x Field and shop welds x x x x x x Applied Fireproofing thickness x x x x x x Intumescent Fireproofing spray on thickness x x x x x x x Penetration fireproofing (Owner/COK) x x x x x x Exterior painting (Owner) x x x x x x x Interior Painting(Owner) x x x x x x x Special Inspection and Testing Proposal Er-�:I` Prepared by EMC Engineering,LLC i. July 30,2013 Kodiak Island Borough 710 Mill Bay Road Kodiak,AK 99615 Attn: Bruce Walters Re: Kodiak High School Addition & Renovation Special Inspection and Material Testing Proposal-Revised Dear Mr. Walters, EMC Engineering, LLC appreciates this opportunity to provide this proposal for the above referenced project. EMC has the staff and resources to perform all the inspection and testing required by the project specifications. EMC is qualified to perform the scope of services for this project. EMC's laboratory meets the requirements of ASTM E329 "Standard Specification for Agencies Engaged in Construction Inspection and/or Testing" ASTM D 3740 "Minimum requirements for Agencies Engaged in the Testing and/or Inspection of Soil and Rock," ASTM D3666 "Standard Specification for Minimum Requirements for Agencies Testing and Inspecting Road and Paving Materials, and C1077 "Standard Practice for Laboratories Testing Concrete and Concrete Aggregates." EMC is also an Independent American Association of State Highway Transportation Officials (AASHTO) accredited laboratory and has been validated by the US Army Corp of Engineers. Dcnptloh ;Quaritity+ Pay Unit._i Sub Total . . Special Inspection and Materials Testing(Soils, Concrete,Fireproofing,Structural Steel,Asphalt, 8 59,000/phase $72,000.00 Welding/NDT) Special Inspection Management 8 $1,000/phase $8,000.00 Travel Expense(Management,Welding Support,and 10 $700/each S7,000.00 Additional Manpower) Lump Sum Fee $87,000.00 • If"out of scope"items occur,notification will be issued prior to billing. • Each Phase will be billed individually as a lump sum fee after completion of phase. • Does not include Phase 1 or interim period:(May 15,2013 to June 15,2013)which has been billed separately. • Reimbursable Expenses shall be the cost expenses incurred plus 10%. • Proposal based on the following. Civil(1-07-13);Structural(1-07-13);Fireproofing Submittal(6-30-13);Conformed Specifications(4-19-13);and inspection requirements laid out within DC#22,37,38. • No Special Inspection/Testing will be performed for items listed within DC#22,37-38. • If special inspections/testing are requested for items laid out within DC#22,37-38 or modifications to these requirements are made,EMC will apply an hourly rate for these inspections/tests in addition to the lump sum phase fee. • Quote is valid for 30 days from July 22,2013. We look forward to the opportunity to serve you on this project. Please contact us if you have any questions. Sincerely, EMC Engineering, LLC. c Crystal Redding Group Manager Office:(907)631-6047 Cell: (907)952-9290 Page-2- KODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER 710 MILL BAY ROAD KODIAK, ALASKA 99615 Contract No. 2014-06 Change Order No. 2 Project Name,Number & Location Amount of Contract & Change Order Kodiak High School Addition& Renovation Original Contract $ Term Contract 460-533 430-140 10021.1 B.0 Previous Changes $ 6,262.50 NTE Contractor This Change $ 87,000.00 NTE EMC Engineering, LLC Anchorage, Alaska Adjusted Contract $ 93,262.50 NTE Description of Change Cost Special Inspection & Materials testing services Phases 2-9 per attached proposal $ 87,000.00 dated July 30, 2013. The time provided for completion of the contract is(® unchanged)(❑increased) (n decreased)by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply thereto. Accepted By: Crystal Redding '--� Date 8/13/2013 Contractor's Representative Recommended A6.. Date Engineering/Facilities Director Finance Director Approved By: Attest: Date Manager(Less Than$10,000—Total Borough Clerk for all change orders on this contract) If the change order or orders exceeds ten thousand (10,000) dollars, it will require the signatures of: A. The mayor and deputy presiding officer; B. The mayor and one(1) assembly member in the absence of the deputy presiding officer; C. The deputy presiding officer and one(I) assembly member in the absence of the mayor; or D. Any two(2) assembly members in the absence of the mayor and deputy presiding officer. Approved By: Date Mayor Deputy Presiding Officer Revised by MIS 06/14/06 KHS Addition & Renovation Project Recap 8/13/2013 EMC Engineering budget expenses obligated Change Order#2 remaining 1 CM (by consultant) $ 1,335,155.00 $ 279,619.87 $ 283,432.23 $ 87,000.00 $ 685,102.90 < 2 Land $ - $ - $ - $ - $ - 3 Site Investigation $ - $ 5,929.50 $ - $ - $ (5,929.50) 4 Design Services $ 6,739,369.00 $ 4,660,634.78 $ 1,963,462 $ - $ 115,272.00 5 Construction $ 66,757,750.00 $ 4,107,810.69 $ 59,126,180.00 $ - $ 3,523,759.31 6 Equipment $ 2,000,000.00 $ 1,440.00 $ 155,197.00 $ - $ 1,843,363.00 7 District Administrative Overhead $ 1,300,000.00 $ 572,404.18 $ - $ - $ 727,595.82 8 Percent for Art $ 667,578.00 $ 54,635.50 $ 24,060.00 $ - $ 588,882.50 9 Project Contingency $ 1,679,157.00 $ - $ - $ - $ 1,679,157.00 $ 80,479,009.00 $ 9,682,474.52 $ 61,552,331.45 $ 87,000.00 $ 9,157,203.03 • �Kotiliak High School Addit4lpi e Renovat�i©,ii ; . asie. e4alItnspectio.i a+ndfy1atet e'sting' pos-al Revised :1 '+pr, ,, i7 ' 'gym >t 't . �,. n ,�-„�,._..�..4, , may. ,ib � 5 r x. A.a g .1 4:7; - G. Y, c. ..�a € f �� 1: C r eif re %-.tl.4 lA -9 I €k.., :,1) F e, saga w4 , t % r zr 'f.7 i't -� }=af S � x '. ' Tf 1: y 3I 1 ` t h` �t . ” . tj if _: a_.-.lit ?a Al" 41---7,-;?!:---j) r 4r gin- t .. -00 g Prepared By: John Rego EMC Engineering, LLC 7/22/2013 2014-06 Professional Services Agreement with EMC Engineering, LLC. for Special Inspection, Construction Observation and Related Services This AGREEMENT, made and entered into this 24 day of July, 2013 by and between the KODIAK ISLAND BOROUGH, organized under the laws of the State of Alaska, hereinafter referred to as the "Borough" and EMC Engineering, LLC, a limited liability company authorized to do business in Alaska, with offices located at Anchorage, Alaska, hereinafter referred to as the "Contractor." WITNESSETH WHEREAS, the Borough wishes to enter into a contract with an independent contractor to provide inspection and other services for Capital Construction Projects in Kodiak, Alaska; and WHEREAS, in response to a request for proposals, EMC Engineering, LLC submitted a proposal asserting it is qualified to perform these services and able to do so in a timely manner: NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1.0 DEFINITIONS 1.1 "Agreement" shall mean this Professional Services Agreement, including: Exhibit A — EMC Engineering, LLC proposal Exhibit B —Borough's request for proposals dated May 17, 2013. 1.2 "Change Order" is an addition to, or reduction of or other revision approved by the Borough in the scope, complexity, character, or duration of the services or other provisions of this Agreement. 1.3 "Borough" shall all mean the Kodiak Island Borough, Alaska. 1.4 "Contracting Officer" shall mean Charles E. Cassidy, Jr. Borough Manager, and include any successor or authorized representative. 1.5 "Project" shall mean the planning, design and other tasks related to Capital Construction Projects in Kodiak, Alaska, as further described in the Borough's request for proposals issued May 17, 2013. 2.0 TERM OF AGREEMENT. This Agreement shall take effect upon execution. This Agreement shall remain in full force and effect for a period of two (2) years and further, until all claims and disputes have been concluded. The work is considered complete when Page 1 of 8 the Borough has received and found acceptable the finished product of all work described in 4.0 Scope of Services or changes thereto. This date is not necessarily the Completion Date as described in 5.0 Completion Date. This Agreement may be amended only in writing and upon compliance with all applicable statutes. ordinances, and regulations. 3.0 FEES. As specified in Exhibit A. 4.0 SCOPE OF SERVICES. The Borough and Contractor have agreed upon a scope of • work described in the Contractor's proposal, Exhibit A, to provide professional services based on approved standards and instructions,as specifically described in Exhibit B. This Scope of Services can only be changed in writing pursuant to Section 26.0 of this Agreement. 5.0 SCHEDULE FOR COMPLETION. The schedule for completion for all work described herein shall be as follows: Schedule for work will be determined on a project by project basis as needed. 6.0 PERSONNEL/ORGANIZATION 6.1 Key Personnel. Work and services provided by the Contractor will be performed by: As specified in Exhibit A. 6.2 Changes in Key Personnel. The Contractor shall give the Borough reasonable advance notice of any necessary substitution or change of key personnel and shall submit justification therefore in sufficient detail to permit the Borough to evaluate the impact of such substitution on this Agreement. No substitutions or other changes shall be made without the written consent of the Borough. 7.0 STANDARD OF PERFORMANCE. The Contractor agrees to provide all required professional services to complete the project and any additions or changes thereto. The Contractor accepts the relationship of trust and confidence established between it and the Borough by this Agreement. The Contractor covenants with the Borough to furnish its best skill and judgment, and to further the interest of the Borough at all times through efficient business administration and management. The Contractor shall provide all services in a competent manner. It is understood that some of the services to be rendered hereunder required professional judgment and skill. In those cases, the Contractor agrees to adhere to the standards of the applicable profession. 8.0 TIMELINESS OF PERFORMANCE. Time is of the essence in this Agreement. Contractor's failure to meet any such deadlines or required performance may adversely imperil other contractual obligations of the Borough. Page 2 of 8 9.0 COMPLIANCE WITH LAWS. The Contractor shall be familiar with and at all times comply with and observe all applicable federal, state and local laws, ordinances, rules, regulations, and executive orders, all applicable safety orders, all orders or decrees of administrative agencies, courts, or other legally constituted authorities having jurisdiction or authority over the Contractor, the Borough, or the service which may be in effect now or during performance of the services. 10.0 INDEMNITY. The Contractor shall indemnify, defend, and hold harmless the Borough from and against any claim of, or liability for, negligent acts, errors, and omissions of the Contractor under this agreement, including attorney fees and costs. The consultant is not required to indemnify, defend, or hold harmless the Borough for a claim of, or liability for, the independent negligent acts, errors, and omissions of the Borough. If there is a claim of, or liability for, ajoint negligent act, error, or omission of the Contractor and the Borough, the indemnification, defense, and hold harmless obligation of the Contractor, and liability of the parties, shall be apportioned on a comparative fault basis. In this provision, "Contractor" and "Borough" include the employees, agents, and contractors who are directly responsible, respectively, to each. In this provision, "independent negligent acts, errors, and omissions of the Borough" means negligence other than in the Borough's selection, administration, monitoring, or controlling of the Contractor, or in approving or accepting the Contractor's work or the Contractor's subcontractors. 11.0 INSURANCE. The Contractor understands that no Borough insurance coverage, including Workers' Compensation, is extended to the Contractor while completing the services described in this Agreement. The Contractor shall carry adequate (commercially reasonable coverage levels) insurance covering Workers' Compensation, general public liability, automobile, professional liability, and property damage including a contractual liability endorsement covering the liability created or assumed under this Agreement. The Contractor shall not commence work under this Agreement or any work on any phase of the Project until the Contractor provides the Borough with certificates of insurance evidencing that all required insurance has been obtained. These insurance policies and any extension or renewals thereof must contain the following provisions or endorsements: a. Borough is an additional insured thereunder as respects liability arising out of or from the work performed by Contractor of Borough. b. Borough will be given thirty (30) days prior notice of cancellation or material alteration of any of the insurance policies specified in the certificate. c. Insurer waives all rights of subrogation against Borough and its employees or elected officials. d. The insurance coverage is primary to any comparable liability insurance carried by the Borough. Upon request. Contractor shall permit the Borough to examine any of the insurance Page 3 of 8 policies specified herein. Any deductibles or exclusions in coverage will be assumed by the Contractor, for account of, and at the sole risk of the Contractor. The minimum amounts and types of insurance provided by the Contractor shall be as set forth in Exhibit B, subject to revision at the Borough's request in order to provide continuously throughout the term of the Agreement a level of protection consistent with good business practice and accepted standard of the industry. 12.0 GOVERNING LAW. The laws of Alaska will determine the interpretation, performance and enforcement of this Agreement. 13.0 OWNERSHIP OF WORK PRODUCTS. Payment to the Contractor for services hereunder include full compensation for all work products and other materials produced by the Contractor and its subcontractors pertaining to this Agreement. The originals of all material prepared or developed by the Contractor or its employees, agents, or representatives hereunder, including documents, drawings, designs, calculations, maps, sketches, notes, reports, data, models, computer tapes, and samples shall become the property of the Borough when prepared, whether delivered or not, and shall, together with any materials furnished the Contractor and its employees, agents, or representatives by the Borough hereunder, be delivered to the Borough upon request and, upon termination or completion of this Agreement. Materials previously created and copyrighted by the Contractor included in this project will remain property of the Contractor. Copies will be made available to the Borough upon request. Materials purchased from and copyrighted by third parties are not included in this provision. 14.0 PATENTS, TRADEMARKS, AND COPYRIGHTS. The Contractor agrees to defend, indemnify, and save the Borough harmless from and against any and all claims, costs, royalties, damages and expenses of any kind of nature whatsoever (including attorneys' fees) which may arise out of or result from or be reasonably incurred in contesting any claim that the methods, processes, or acts employed by the Contractor or its employees in connection with the performance of services hereunder infringes or contributes to the infringement of any letter patent, trademark, or copyright. In case such methods, processes, or acts are in suit held to constitute infringement and use is enjoined, the Contractor, within reasonable time and at its own expense, will either secure a suspension of the injunction by procuring for the Borough a license or otherwise, or replace such method, process, etc., with one of equal efficiency. 15.0 NONWAIVER. No failure of the Borough or Contractor to insist upon the strict perfor- mance by the other of any of the terms of this Agreement or to exercise any right or remedy herein conferred, shall constitute a waiver or relinquishment to any extent of its rights to rely upon such tenns or rights on any future occasion. Each and every term, right, or remedy of this Agreement shall continue in full force and effect. 16.0 SAFETY/PERFORMANCE. The Contractor shall perform the work in a safe and workmanlike manner. The Contractor shall comply with all federal and state statues, Page 4 of 8 ordinances, orders, rules, and regulations pertaining to the protection of workers and the public from injury or damage, and shall take all other reasonable precautions to protect workers and the public from injury or damage. 17.0 SUSPENSION OR TERMINATION. 17.1 Fault Termination or Suspension. This Agreement may be terminated by either party upon ten (10) days written notice if the other party fails substantially to perform in accordance with its terms. If the Borough terminates this Agreement it will pay the Contractor a sum equal to the percentage of work completed and accepted by the Borough that can be substantiated by the Contractor and the Borough, offset by any amounts owed to the Borough. However, within the ten (10) day Notice of Intent to terminate the party in default shall be given an opportunity to present a plan to correct its failure. 17.2 Convenience Suspension or Termination. The Borough may at any time terminate or suspend this Agreement for any reason including its own needs or convenience. In the event of a convenience termination or suspension for more than six (6) months, the Contractor will be compensated for authorized services and authorized expenditures performed to the date of receipt of written notice of termination or suspension. No fee or other compensation for the uncompleted portion of the services will be paid, except for already incurred indirect costs which the Contractor can establish and which would have been compensated but because of the termination or suspension would have to be absorbed by the Contractor without further compensation. 17.3 Activities Subsequent to Receipt of Notice of Termination or Suspension. Immediately upon receipt of a Notice of Termination or suspension and except as otherwise directed by the Borough or its Representative, the Contractor shall: a. stop work performed under this Agreement on the date and to the extent specified in the Notice; and b. transfer title to the Borough (to the extent that title has not already been transferred) and deliver in the manner, at the times, and to the extent directed by the Borough's representative, work in progress, completed work, supplies, and other material produced as a part of, or acquired in respect of the performance of the work terminated or suspended by the Notice. 18.0 EQUAL EMPLOYMENT OPPORTUNITY. The Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, or because of age, physical handicap, sex, marital status, change in marital status, pregnancy, or parenthood when the reasonable demands of the position do not require distinction on the basis of age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. The Contractor shall take affirmative action required by law to ensure that applicants are employed and that employees are treated Page 5 of 8 during employment without regard to their race, color, religion, national origin, ancestry, age, or marital status. 19.0 NO ASSIGNMENT OR DELEGATION. The Contractor may not assign, subcontract or delegate this Agreement, or any part of it, or any right to any of the money to be paid under it without written consent of the Contracting Officer. 20.0 INDEPENDENT CONTRACTOR. The Contractor shall be an independent contractor in the performance of the work under this Agreement, and shall not be an employee or agent of the Borough. 21.0 PAYMENT OF TAXES. As a condition of performance of this Agreement, the Contractor shall pay all federal, state and local taxes incurred by the Contractor and shall require their payment by any other persons in the performance of this Agreement. 22.0 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully govern the services performed by the Contractor. If any term, condition, or provision of this Agreement is declared void or unenforceable, or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. 23.0 ENTIRE AGREEMENT. This Agreement contains the entire agreement between the parties as to the services to be rendered by the Contractor. All previous or concurrent agreements, representations, warranties, promises, and conditions relating to the subject matter of this Agreement are superseded by this Agreement. 24.0 COMPLETION OF WORK, TERM OF AGREEMENT. The Contractor shall perform all work in a timely fashion, and in accordance with the schedules included in this Agreement and Exhibits. 25.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement, if not otherwise resolved by the parties, shall be in the appropriate Alaska State court in Anchorage or Kodiak,Alaska. 26.0 CHANGES IN SCOPE OF WORK. 26.1 General. No claim for additional services not specifically provided in this Agreement will be allowed, nor may the Contractor do any work or furnish any materials not covered by the Agreement unless the work or material is ordered in writing by the Contracting Officer. Preparation of Change Orders and design changes, due to errors and/or omissions by the Contractor, will be done at the sole expense of the Contractor. 26.2 Chanees in Scope of Work. The Borough or its representative may, at any time, by a written Change Order delivered to the Contractor, make changes to the scope of work, or authorize additional work outside the scope of work. Page 6 of 8 26.3 Compensation to the Contractor. If any Change Order for which compensation is allowed under this Article causes an increase or decrease in the estimated cost of or time required for, the performance of any pan of the work under this Agreement, or if such change otherwise affects other provisions of this Agreement. an equitable adjustment will be negotiated. Such an adjustment may be: a. in the estimated cost or completion schedule, or both; b. in the amount of fee to be paid: and c. in such other provisions of the Agreement as may be affected, and the Agreement shall be modified in writing accordingly. 26.4 Any claim by the Contractor for adjustment under this section must be asserted within fifteen (15) days from the day of receipt by the Contractor of the notification of change; provided, however, that the Borough or its representative, deciding that the facts justify such action, may receive and act upon any such claim asserted at any time prior to final payment under this Agreement. Failure to agree to any adjustment shall be a dispute within the meaning of Section 25.0 of this Agreement. 27.0 LIMITATION OF FUNDS. 27.1 At no time will any provision of this Agreement make the Borough or its representative liable for payment for performance of work under this Agreement in excess of the amount that has been appropriated by the Borough Assembly and obligated for expenditure for purposes of this Agreement. 27.2 Change orders issued pursuant to Section 26 of this Agreement shall not be considered an authorization to the Contractor to exceed the amount allotted in the absence of a statement in the change order, or other modification increasing the amount allotted. 27.3 Nothing in this Section shall affect the right of the Borough under Section 17 to terminate this Agreement. 28.0 PRIOR WORK. For the purposes of this Agreement, work done at the request of the Borough or its representative before execution of this Agreement shall be deemed to be work done after its execution and shall be subject to all the conditions contained herein. 29.0 NOTICES. Any notices, bills, invoices, or reports required by the Agreement shall be sufficient if sent by the parties in the United States mail, postage paid, to the address noted below: Page 7 of 8 Kodiak Island Borough EMC Engineering,LLC Attn: Borough Manager Attn:Crystal Redding 710 Mill Bay Road, Room 125 8301 Old Seward Hwy Kodiak, Alaska 99615 Anchorage,AK 99518 IN WITNESS WHEREOF, the parties have executed this Agreement. Kodiak Island Borough �f �N�/�C��Y � So��° f�C� _ c --_) ctio By: Charles E. Cassidy Jr. C) By: Crystal Redding Title: Borough Manager Title: Group Manager Date: Date: 7/25/2013 ATTEST: �\S\.,AND .6, IAA . o Nova Javier, CMC ..::// G Borough Clerk O A 1 0 /'`I"KA-tc 1�6"� Page 8 of 8 SPECIAL INSPECTION & CONSTRUCTION OBSERVATION SERVICES REQUEST FOR PROPOSAL 1. PURPOSE AND INTENT A. It is the primary intent of this Request for Proposal to select a qualified firm to provide various special inspection services for Kodiak Island Borough(KIB)projects. KIB may enter into a term contract with the selected proposer for a period of two years with options for three additional one year extensions. B. The work shall be performed in compliance with all applicable federal, state and local requirements. KIB requires all work to be performed efficiently,cost effectively,and according to best business practices of the industry. 3. SCOPE A. KIB owns all public schools on Kodiak Island as well as Kodiak Island Hospital, Kodiak Fisheries Research Center,two Fire Halls located outside city limits,Counseling Center buildings, Baler building at the Landfill, and various Borough parks. B. KIB Engineering& Facilities Department Projects office oversees all Capital Building projects for the Borough. KIB finds itself in need of services of a firm with broad capabilities in the Special Inspection Services industry to provide certified testing and inspection services for these projects. C. The proposer should be able to document successful work history exceeding five years in areas of interest. D. The firm must he able to provide credentials and certifications approved by the applicable regulating authority. E. The scope of services the successful proposer shall provide shall generally be as described in Chapter 17 of the 2009 International Building Code for building projects. Testing, inspections and observations for civil projects shall generally be as described in the City of Kodiak Standard General Conditions of the Construction Contract. Articlel 3, and the construction documents that form the basis of the civil contract. F. Individual contracts will be written for each project. Contracts exceeding$25,000 must be approved by the KIB Assembly. Staff will propose such contracts to the Assembly as needed. However,work under$25,000 may be authorized by the Manager by purchase order. DELIVERIABLES: A. Provide a report documenting each inspection visit. Include information required by Chapter 17 of the 2009 International Building Code and as follows: describe inspections conducted, test results,any work rejected, descriptions of re-inspections required, photographs documenting the work inspected,and any other information requested by the MB. In addition, provide final inspection letters or reports as required by the City of Kodiak Building Official for final approval of work. 3. REQUIRED INFORMATION A. Proposals must include: • Company Profile,including firm history, primary location and any additional locations(including location of staff and equipment to be used in service of this contract),staffing and management structure,including an organizational chart. Provide resumes and at least three references for each staff person proposed • Special Inspection&Construction Observation Experience: Describe at least 5 projects of scale and type requested as part of this RFP,staff assigned to the work,description of types of inspections and observations provided as well as methodology used to accomplish those services. Include budget, duration of work,description of construction types,and references. • Credentials and Certifications: Provide evidence issued by authorities having jurisdiction that individuals proposed have the current professional registrations,certifications and credentials necessary to accomplish the work,including evidence of registration in the State of Alaska as required to practice in the state. • Proposed Rates: Provide proposed rates for services to be accomplished for this contract,including hourly labor rates as well as costs for tests and analysis • Safety Record: Provide history of incidents requiring a police report or resulted in an insurance claim. • Litigation History: describe in detail any litigation that has resulted from the services rendered by the proposer in the last 10 years. Describe the outcome of that litigation. • Insurance: Demonstrate proof of insurance as required by the KIB. 4. PROPOSAL PROCESS A. Proposals will be accepted until 3:00 PM on Monday June 10,2013. It is the proposer's responsibility to deliver proposals to: Kodiak Island Borough Office of the Manager 710 Mill Bay Road Kodiak,AK 99615 (907)486-9210 B. Proposals must be clearly marked: SPECIAL INSPECTION SERVICES PROPOSAL Provide five(5) unbound copies of the proposal. C. Evaluation Methodology: Each proposal will be evaluated according to criteria and given the relative weight shown in the table below. 4., it '.0 FTatr 1-ata X4' : ' _11 4 PROPOSED RATES 25% QUALIFICATIONS 25% TECHNICAL EXPERIENCE 25% REFERENCES 10% LITIGATION AND COMPLIANCE HISTORY 10% SAFETY RECORD 5% Please call Jessica Wolfe, Project Manager at (907)486-9210 with questions regarding this solicitation. I iSpecial Inspection Services Proposal i 2 1I ~ . 'aPt \Ff✓(, xh y a ;:y,-.,-,777t-e. } :/41 4 { b yfl a P. 11...... y i , y G �Y iLi '+'F d1.1;?..�.;x r cs'Y r;M i ? iw 4- < 11 •' 4 .i� 'Y.ia`} i1114T {`s: 'e- g J ',',:w.; 2 .� . 1"r, a.a ' a peas t.y • i - { 3 ,. . < ef..� ,.$ 'r a ' Prepared By: Crystal Redding �'.; 6 EMC-, Engineering, LLC 6f1G,2913` Specialinspection&'Condtuctioo.Observation Services • ';. , '"" Kodiaklsland,aorough • ; .; INTRODUCTION i F't a 1 laboratory testing, reporting activities, and project communications associated with this contract will be EMC Engineering, LLC (EMC) is pleased to present this performed at this location. This laboratory will have full proposal for Special Inspection and Construction access to all current code books, standards, and other Observation Services to the Kodiak Island Borough relative reference materials. (KIB). We have the staff and resources to perform all the We have staffed a year-round laboratory in Kodiak since testing and inspection services required for KIB projects 2008 and have worked closely to facilitate the needs of without the use of subcontractors. These services include the KIB. Successful projects include the Kodiak Island Compaction Testing; Asphalt Testing; Earthworks Swimming Pool, Seismic Upgrades on various schools Special Inspection; High Strength Grout Testing; Reinforced Concrete Special Inspection; Drill and including the Kodiak Middle School, Peterson Epoxy/Expansion Anchors Special Inspection; Elementary,Library, Community Health Clinic, Bayside Structural Steel Welding/Bolting Special Inspection; Fire Station Addition,Kodiak Long-Term Care Facility, Wood Framing; Piles; and Miscellaneous Landfill,and numerous paving projects. We currently arc Architectural,Mechanical and Electrical Seismic performing KIB interim testing and inspection for the Restraint Reviews. EMC also has the capability to Kodiak High School and Long-Term Care Facility. EMC perform additional specialty testing and inspections such would appreciate the opportunity to continue the work on as Rebar Locating,POL Screening,Non-Destructive these projects. Testing of Concrete and Steel, and Seismic Inspections. Crystal Redding is authorized to make representations on Our staff is experienced in all fields of special inspection. behalf of EMC. She can be contacted via phone at her The proposed inspectors for this project have worked office number: (907) 631-6047 or her cell number: (907) together on recent projects that were similar in 952-9290. Crystal can also be reached at her email construction methods,purpose, and location. These address: crystal&i:cincalaska.com or the office mailing inspectors provided special inspection services to the address: 5886 E. Shop Circle Palmer, AK 99645. Kenai Peninsula Borough,the KIB,Municipality of If awarded, EMC looks forward to the opportunity to Anchorage, and the Matanuska-Susitna Borough on serve you on this project. Please contact us if you have hospital, school, and public recreational facility projects. any questions. EMC maintains inspection offices in Anchorage, Palmer, and Kodiak.For the 2013 construction season, we have sORGANIZATION, - • established satellite offices in Unalaska, Dillingham, and 2.1 EMC Management Plan Valdez to perform inspection and acceptance testing on various construction projects. EMC is equipped and EMC's management plan incorporates the use of staffed to facilitate testing and inspection projects managers and engineers who are very knowledgeable in throughout Alaska. special inspection and testing. EMC's Field Manager and EMC's primary laboratory meets the requirements of staff have been working together on Alaska projects for ASTM E329"Standard Specification for Agencies the past 5 years and have successfully completed all Engaged in Construction Inspection and/or Testing," assignments. Through planning ahead, EMC is better able ASTM D 3740"Minimum Requirements for Agencies to avoid potential problems or project delays, schedule Engaged in the Testing and/or Inspection of Soil and personnel to ensure all aspects of the project are covered, Rock,"ASTM D3666"Standard Specification for and provide all services listed in the RFP in house, Minimum Requirements for Agencies Testing and thereby reducing coordination time with subcontractors. Inspecting Road and Paving Materials;"and ASTM EMC's management staff has substantial experience in 0 077"Standard Practice for Laboratories Testing problem solving and avoidance. It is our belief that Concrete and Concrete Aggregates." EMC is also an problems should be solved at the lowest level as quickly American Association of State Highway as possible. Experience has proven that the quicker Transportation Officials (AASHTO) accredited problems are solved, the less costly they are. laboratory and validated by the US Army Corps of The organization chart below depicts the lines of Engineers.Our proposed local laboratory is strategically authority for the Special Inspection and Construction located within the city limits of Kodiak Island. All Observation Services proposed team. Page 1 EmL June 10,2013 • •,Special Inspection&Construction Observation Servi'rc s •'�- r a y .Kodiak islandi Borough 4.` EMC Lines of Authority Organizational Chart r \ • Project Manager - { KIB • !fit ° Crystal Redding John Rego Group Manager - Special Inspection Field Manager EMC Engineering .1 EMC Engineering , - a - ' --p' ils;u _ "ts, t, I Robert Anderson,P.E. '- - ,{' ' r.-- ` D ` "- Quality Control Manager _ t ," David Cerna fl EMC Engineering s N.It t a- Special Inspector EMC Engineering ,,_. _�" ,, , Kodiak Area Resident ,1 :. - .1 r '' Andy Davenport i Pt../' _ == - • -L Special Inspector - "' Aaron Ekstrom EMC Engineering Special Inspection , _ - �� ' I ' 1x @ 3 .s i ,,r I EMC Engineering I• r "'=_ +$s k' - , 11I`. / �, !, Other Staff w , -i ' ,',r, r s .e :' '- Inspectors/Materials 4 r � � � -ti 'r , 'S` +" >,v I Technicians ` ,j'" -."p x 'x ` °' EMC Engineering r- �'.-r;^� `<; ,,�"I/ , ' ° ", s' B. _"°raY�3�"��dr � � ��'` _ g g .+..,y"f 42 � deS u�.�w a�" .. �'yc;'.i�, � e n �34 +tt .. `4 C • ",ttu:`� q'+a'r" ' :'..zs,am.e_._ iii'}.c.,_ �±e�irt ...:,a 2......e"§`#.n 4r3.: :yeN—" _ .�., &r'.:}'v:s..sx"ti. �_ .f.j,"1:17;:40' Our experienced staff can identify potential problems in commitment to provide immediate, accurate, and advance and suggest solutions. EMC's internal cost professional data on every project. EMC's electronic review process guarantees the budget is assessed every 2 reporting process is also used extensively in reporting weeks. By closely monitoring the project expenses, we concrete, soil, and asphalt test results. EMC will maintain can ensure the project stays within budget. an electronic file of all daily reports, deficiencies tracking list, communications,plans, specifications, etc.This file EMC's belief is that the best QC is an experienced, will be available at any time for review by KIB. willing, and dedicated staff EMC has surrounded itself with an elite group of employees with the knowledge to Daily reports, including any discrepancies, will be bring projects to a successful conclusion. distributed from the field to the EMC Field Manager. These reports will be reviewed and, if no discrepancies 2.2 Resources and Structure on Data Reporting are noted, they will be submitted to KIB and all other EMC provides electronic reporting on all daily reports, required parties on a daily basis. project updates,and all correspondence with: Client, In the case of a discrepancy,EMC field personnel will Building Officials, Contractor, and Design Engineer. immediately bring these to the attention of the contractor Hard copies may be furnished upon request. Aided by for correction. This correspondence will be immediately wireless Internet cards, our field personnel can email followed by an electronic copy of the discrepancy, any reports to our clients from virtually any location. It is our Page 2 4 E.scriiC June 10,2013 e5pe iaeiac 1 pec0 &C_sthic1i1 '06ser icon Se p�ei F' 'R„ ' .,: ' ' , '' .; k ;Kodiak IsiandlBorough . _ , 't , action taken, resolution date, and any applicable codes 2.3 Testing Laboratories sited. If the discrepancies are not corrected, the discrepancies shall be brought to the attention of the EMC maintains an AASHTO-accredited laboratory in building official and to the registered design professional Palmer, as well as permanent laboratories in Anchorage in charge prior to the completion of that phase of the and Kodiak. In addition, we have three portable work. A final report documenting required special laboratories that can be mobilized to projects. Our inspections and correction of any discrepancies noted in participation in the AASHTO Accreditation Program the inspections shall be submitted. (AAP) can be verified by visiting www.alnrl.net and viewing the AASHTO RI8 Accreditation Directory. Our It is critical that EMC provide services to our clients in a AASHTO accredited laboratory serves as a central consistent,timely,and responsive manner. The majority resource for equipment calibration,technical resources, of our clients return to us with repeat business due to our and general support for all of EMC's projects in Alaska. service-based philosophy. When we commit to a project, we make it a priority to provide the finest service. This 2.4 Adequate Support Personnel, Facilities, means we arrive onsite when we say we will,perform our and Other Resources tasks ethically and professionally, keep our prices In addition to our qualified staff, EMC takes pride with consistent and reasonable, and complete our work by the the quality equipment we provide to every project. EMC required deadlines. has a fleet of 34 trucks, 3 permanent laboratories, 3 With a staff of 7 Special Inspectors, 15 Technicians,9 portable laboratories, 17 nuclear density gauges,20 Project Engineers, 7 Office Engineers, and 8 Grade concrete field test sets, and 5 concrete break machines. Inspectors,we are confident that we can staff this project EMC owns and operates GPS-enabled Nuclear Density for the KIB project. EMC has additional staff available Gauges. Eleven of the seventeen portable density gauges that can be dedicated to this project if the need arises, in our inventory are equipped with an internal GPS locator. Our density gauges are the most advanced gauges As previously stated, EMC has a large staff of professionals dedicated to manage the workload request in the industry. They take the guesswork out of providing by the MB without the use of subcontractors. test locations onjobsites without grid lines or permanent landmarks. Each test that is taken will be stored electronically in the gauge with GPS coordinates that are downloaded using a USB drive. 1 ``{{]{ ,t' t per. ' `f �• + 114 l i1. y b.H„'t "+ # . f{. Tf I , . LV-.; i 11 yip :£ 3::J' .-- ,.- ': ': r1 # arm• ru :a , �x + Photo 1. Kodiak Island Pool. r Page 3 E IL June 10,2013 ,Speciallnspection&Construction Observation Services'; 's_� ' '• -; Kod�ak�IslanH�6orough - "Iii. 'P,ROJ CE T ST FAT FA F RESUMES-_', i Responsibilities Rich will serve as a technical resource for the project. He EMC has selected its project staff to best meet the needs will be available to help troubleshoot any project issues. of the KIB on this assignment. This is a strong team He is an invaluable resource to our Field Inspectors and committed to hard work and completing the job Laboratory. successfully. EMC is committed to completing this References project within time and budgetary constraints. EMC's Tim Croghan,P.E., ADOT(907)269-0445; proposed project team is presented below. Tom Dougherty, P.E., ADOT (907) 269-0401; 3.1 Proposed Project Team Sean Holland, P.E., ADOT(907)269-0670. Richard S. G iessel, P.E.; Lab Diiector Crystal Redding, Group Manager Alaska Resident Alaska Resident s x Mr. Giessel is a licensed P.E. in the r., -' ;l Ms. Redding joined EMC in •' • State of Alaska with over 25 years of . `C` a \i 2009 as the office manager of Y : ' v, -,, , I, the Material Testing and ....=24. materials testing and engineering ei .. x-,h Special Inspection Division. =ti experience. He earned a B.S. Ed r'C:),;.; •a ° '!I She was responsible for ,' (Science, Mathematics, and T + ` I` billing,client relations, and Chemistry) and B.S. in Civil } ©, assistant Radiation Safety Engineering, both from the Officer duties. She quickly University of Michigan. He further became an integral part of the EMC team. She took on developed his materials engineering dispatching, coordinating out-of-town projects, and skills in the private sector with a geotechnical nuclear density gauge calibration and maintenance. While engineering firm that performed all of the soils continuing to function as office manager,Ms. Redding exploration and analysis for design and construction of began to gain field and lab experience locally and the Trans-Alaska Pipeline System(TAPS), During this remotely. period, Rich had progressive experience testing soils, frozen soils, aggregates,concrete, expansive grout, and Certifications and Licenses hot-mix asphalt(LIMA) paving; and concrete mix designs, expansive grout mix designs, and HMA mix • AC1 Concrete Field and Strength Testing designs.Mr. Giessel also completed his B.S. in Civil Technician Engineering and became a registered Civil Engineer in a WAQTC Qualified Technician Embankment & Alaska and Michigan. He brought a materials laboratory Base, Technician Aggregate, Technician Asphalt through the AASHTO R18 Accreditation process in • Radiation Safety Officer 1999-2000 and provided engineering oversight for that lab for 13 years. Rich has submitted improvements to Responsibilities AASHTO and ASTM test procedures that have been As Group Manager for EMC, Crystal is authorized to incorporated into the standards. Mr. Giessel takes a keen make representations and commitments. She is interest in staff training in proper test procedures, care responsible for day-to-day laboratory operation, staffing, and calibration of equipment, and in producing accurate contracts, client relations, billing, and maintaining our and consistent test results. Nuclear Regulatory Commission Materials License. Certifications and Licenses References • Alaska Professional Engineer License#5132 Larry Schmidt, QAP (907) 250-9431; • MOA Special Inspector License#027 Clay Walker,Pruhs Construction(907) 830-5072; • WAQTC Qualified Technician Aggregate, In- Tim Deland, FE Contracting (907) 841-0483 Place Density, Embankment&Base, Aggregate, Asphalt • ACI Concrete Field and Strength Testing Page 4 r" E1 i IL _� June 10,2013 Special Irts penion&eenstr•ction Observtion Servces . „� " - _ - • 'a W Kodiak lsland�Borou:h `! 1 Jelin Rego Special Inspection Field Manager • ICC Reinforced Concrete Special Inspector Alaska Resident • ICC Pre-stressed Concrete Special Inspector • ICC Structural Masonry Special Inspector ,.�,> "? Mr. Rcgo's meticulous and n� ' I detailed-oriented nature makes him ICC Soils Special Inspector • ICC Spray-applied Fireproofing Special t �;tt1 a versatile and well-rounded lus ector E inspector. He thoroughly reads and P • ICC Master of Special Inspection j, understands the project • AWS Certified Welding Inspector ,�� k r :' specifications and approved plans, •t:, : I '' and is known for finding details NDT Level II MT, III. UT Technician - -- that often get over-looked. With a • ACCPTM Level II VT Bachelor's degree in Geology from the University of • ACI Concrete Field Testing, Laboratory Wyoming and a background in Geotechnical Aggregate Technician, and Tilt-up Technician Engineering, Mr. Rego has a solid foundation of • Post Tension Concrete Institute Level 1 earthwork construction. • Precast Concrete Institute Level 2 • WAQTC Qualified Technician Embankment& He gained extensive experience in Geotechnical Base, Aggregate, and Asphalt Engineering,and he led numerous soil investigations and • Troxler Nuclear Gauge Safety wrote dozens of geotechnical reports. Some of his more notable soil investigation projects include the Anchorage Responsibilities Rental Car Center($63 million)and the Dena'ina Convention Center($1 10 million).Prior to his formal John Rego is the Field Manager for EMC and will be the education, Mr. Rego spent a significant amount of time primary structural steel and welding inspector for the KIB working as a welder. His welding experience gives him projects. He will be onsite as needed to perform soil, insight into fieldwork and conditions, assisting him in concrete, welding, and structural steel inspection. He will performing structural steel and welding inspections.Mr. have full authority to communicate directly with the KIB Rego is an American Welding Society(AWS) Certified Project Manager. Welding Inspector(CWI). His recent accomplishments in steel inspection include the new ANTHC Building, the References Kenai Lowe's, the Ketchikan Aquatic Center, and the Paul Langbehn,Tetratech Construction(850) 619-2399; Homer Hospital Expansion Phase 11. Mr. Rego's James Miller, Watterson Construction(907) 350-3496; responsibilities on these projects included performing Robert Scott,Mat-Su Borough(907) 745-9809 visual inspection of moment frame,steel deck welding, high-strength bolting, and nelson studs. He also performs Robert Anderson, P.E.,iCit Manager Alaska Resident. non-destructive testing(NDT)and ultrasonic and magnetic particle testing(UT and MT)of welds. Mr. Mr, Anderson has been in the Rego also has experience in performing concrete - .- -, .-�, engineering and construction reinforcement inspection. His knowledge of concrete tilt- industry for over 20 years. He has up construction was demonstrated during the construction "`v ,„ ry y P g �r�' 1 1' held positions from laborer to of the Goose Creek Correctional Center in Point f Project Engineer Quality Control Mackenzie. Mr. Rego was especially helpful to the , , ' �', Manager,and Project Manager. He contractor and the owner in discovering missing imbeds ' was responsible for both design and ette items. Upon discovery of the mussing items, he t I construction of various projects communicated to the contractor the deficiency so the item ___ _._ - ____ throughout Alaska. He later could be fixed without delays to the project schedule. Mr. developed into a Project Rego is also experienced at performing slab flatness Designer/Inspector where he performed research and testing. His ability to perform soil, steel, and concrete development for transportation projects. As his skills and inspection is unique and will save the KIB money. knowledge advanced, he progressed into the Assistant Manager for the Material Division at Alaska Test Certifications and Licenses Lab/Dowl. He was responsible for the day-to-day MOA Special Inspector License#073 operations of the lab and staff. He prepared proposals, ° ICC Structural Steel &Bolting Special Inspector managed inspectors and material technicians,providing • quality control for all testing and inspections. Mr. • ICC Structural Welding Special Inspector Page 5 ," .�Er L. June 10,2013 Spenai lnspdion&rCOnstru[tmn Ohservauon Semces ' ''4 . ,t i',+.n; �_y"' _ ' K Atak lslandjBOrpugh_ Anderson joined EMC in 2005 as Quality Control Mr. Cerna has gained his training and experience while Manager/Project Engineer and was responsible for all working under the direction of graduate and professional facets of Quality Control projects in Guantanamo Bay, engineers. He is proficient in assisting engineers and Cuba. His Project Engineering responsibilities included working independently either in the laboratory or in the contract administration for several remote projects in field. He has performed extensive and thorough special Alaska. A few of his duties included managing all inspections and testing on projects that include the inspectors, material technicians,and office personnel, Kodiak Airport Runway re-surfacing project with the use designing field changes, conducting QC meetings, of Foam Asphalt,Nikiski Steam Conversion Project, resolving contract disputes, approving payment requests, Kodiak Near Island Research Facility,Afognak Native developing estimates,preparing contract change orders, Cooperation Building,Kodiak Library, and other and coordinating activities with contractors and the inspection projects around the state of Alaska. public. Certifications and Licenses Certifications and Licenses • MOA Special Inspector • Alaska Professional Engineer License#12485 • ICC Structural Steel &Bolting Special Inspector • Certified Contractor's Quality Control Manager • ICC Reinforced Concrete Special Inspector • Certified ATSSA Traffic Control Supervisor • ICC Structural Masonry Special Inspector • Certified Erosion Sediment Control Lead a ICC Spray-applied Fireproofing Special • CPR/First Aid Inspector • ICC Commercial Building Inspector Responsibilities • AWS Certified Welding Inspector Robert Anderson is EMC's QC Manager and is • AK-CESCL Certified Erosion and Sediment responsible for reviewing paperwork and performing Control Lead Construction Administration duties. He will also be e ACI Concrete Field Testing, Laboratory performing the periodic observations for seismic Aggregate Technician,and Tilt-up Technician resistance and wind requirements per IBC 1710. WAQTC Qualified Technician Embankment& •References Base, Aggregate, and Asphalt Greg Kelley,Knik Construction(907) 545-4430; • ATI Nuclear Density Gauge Safety Steve Frey, ADOT&PF(907)269-0664; Tyler Zimmerman,TZ Engineering(907)359-3596 Responsibilities David;Cgrna Special Inspector ;Alaska Resident: I Mr. Cerna is the resident inspector for EMC Kodiak m, Mr. Cerna has 8 years of projects. He will be the primary contact for coordinating engineer ng-related experience with and performing field inspections and materials testing. In .t . t: ncreasing responsibilities as a addition to performing inspections,Mr. Cerna will also i.;35 _ construction Special Inspector and be responsible for daily report distribution.Project Manager. He is qualified to References 1 oversee and perform a wide range of °* ,., cal: field and laboratory observations, Doug Mathers, City of Kodiak(907) 654-8521; evaluations, inspections,and tests Eric Zemmer, USCG QC Manager(907) 654-3030; related to structural engineering and construction Jerrol Friend, Friend Contractors (907) 539-1975 materials testing. He is also highly competent at scheduling work and inspection phases with contractor's and/or regulatory agencies' personnel. He works efficiently and accurately to maintain project records, daily diaries, material notebooks, as-built plans, and various daily reports documenting nonconformance items, as well as determining appropriate resolution of nonconformance items. Page 6 j EFiC June 10,2013 ...G...a�.�W cam Spnal in;pecmn&[•nstruc •n O ' Servi<es. # $ eland'8o rou h • 't -. Andy Davenport,:Special Inspector Alaska Resident Aaron Ekstrom, Special Inspector Alaska Resident I Mr. Davenport has been working as a Mr. Ekstrom has been working in f special inspector and materials = the construction field for 12 years. •-• technician for the last 9 years. His ; He has worked as a General 1,1PEtzt,iiifAi. -2-Eft duties have included performing i Contractor supervising vertical inspections of concrete, masonry, and i construction projects for several soil. During the last 3 years, he was years. He is very familiar and Pp 1 responsible for training new inspectors ' -% 4 .v knowledgeable with every phase of Y and monitoring the more challenging g ;!_ commercial construction. He is projects. thoroughly skilled in concrete, welding, and pile foundation inspection. In addition to his career as a Special Inspector, this will be Mr. Davenport's 151h year in the Navy Reserves as an He has completed extensive Special Inspection projects Engineering Shop Supervisor. His responsibilities in the such as the Goose Creek Correctional Center,Ketchikan reserve include providing direct engineering support to Fire Station,Nikiski Steam Conversion Project,and the Marines. His shop provides survey support, including many other projects around the State of Alaska. Mr. reconnaissance,topographic mapping, structure and site Ekstrom also has a solid background in welding layout, utility layout and locates, as well as drainage and processes. He started welding when he was in high roadway design. Material testing support consists of school. He is an American Welding Society(AWS) concrete testing and design as well as density testing and Certified Welding Inspector(CWI). Mr. Ekstrom works soil classification. His drafting and design duties are very hard at providing our clients with the service they carried out in AutoCAD 2005. need to complete their projects on time and within budget. He has worked as a Materials Technician, QA Certifications and Licenses Inspector, Special Inspector,Project Engineer, and • MOA Special Inspector License#097 Project Manager. • ICC Structural Masonry Special Inspector Certifications and License • ICC Reinforced Concrete Special Inspector • ICC Spray-applied Fireproofing Special • MOA Special Inspector License#137 Inspector • ICC Reinforced Concrete Special Inspector • AWS Certified Welding inspector • AWS Certified Welding Inspector • ACI Concrete Field, Strength, Aggregate, • PC1 Precast Concrete QC Inspector Level II Flatwork, Laboratory Testing Technician • ACI Concrete Field, Aggregate, Strength, Lab • NRMCA Pervious Concrete Technician Testing Technician • NICET Certified Level II—Construction • WAQTC Qualified Technician Aggregate, Materials Testing(Asphalt, Concrete, Soils) Embankment& Base, In-Place Density, Asphalt • WAQTC Qualified Aggregate,Technician • AK-CESCL Certified Erosion and Sediment Embankment&Base, In-Place Density, and Control Lead Asphalt • Troxler Nuclear Gauge Safety Responsibilities Responsibilities Aaron Ekstrom will be one of the Special Inspectors performing soils,concrete, and welding inspection. He Andy Davenport is one of our main field Special will also be completing any material testing needs while Inspectors. He will be available as needed to perform assigned to this project. soils, concrete, masonry, structural steel, bolting,and welding inspection. He will also be completing any References material testing needs while he assigned to this project. Tom Bullard, Doyon Utilities (907) 317-9130; References Randy Wooten, Mass X (907) 727-5290; Dan Burke, ADOT&PF (907) 538-4185; Mike Roberts, Osborne (907) 322-1590 Ted Moran, FE Contracting(907) 841-3150; Matt Yeomans, Arcadias (907) 854-1757 7 arc- Page �....� June 10,2013 t Speoaf Inspection&C onstrutmn Observation Services;`., 3.1 Additional EMC Personnel -Inspectors &Technicians • Rainier Saspa, Special Inspector/Material Technician • James Brown, Special Inspector/Material Technician • Jordan Groninger,Materials Technician • Krista Elias,Materials Technician • Candace Sakalaskas-Rovito, Lab Supervisor • Nicole Miller, Materials Technician • Douglas Frain, Special Inspector • Tom Deland,Materials Technician r 1::-: ',. _ ' to -0r s iii tt { - 4 { n ' } rFk.. ' f ^- C '-- a r L. >.I._ lr } Page 6 Er l.- June 10,2013 /,,.� Special nc ecLOn&Cosruction Observation Servi-es\ ,. ..r- -;',, . it ° � �d rak�Is ande 6rou fi - - 4t 1 IBC 20,09j;SPECIAL-;INSPECTIIONIPRQFICIENCIES .� ° 4. . ; sc''r`/ * �, EMC Special Inspectors la ° . cDscpline Co-detection 4 -,a o a w ' c o Architectural Components 1707.7 V V V V V V Drilled In Concrete Anchors 1704.4 V V V V V V Electrical/Mechanical Components 1707.8 V V V V V V Pier Foundations 1704.9 V V V V Pile Foundation 1704.8 V V V V Prestressed/Post Tensioned Concrete 1704.4 V V Racks and Access Floors 1707.6 V V V V V V Reinforced Concrete 1704.4 V V V V V V Soils 1704.7 V V V V V V V Spray-Applied Fire Proofing 1704.10 V V V V V Structural Masonry 1704.5 V V V V V 1704.3 Structural Steel V V V V V 1707.5 Welding 1704.3 V V V V V 1707.4 Wood Framing 1704.6 V V V a , 5 i, PROJECT EXPERIENCE , 7P .r ;r b fr,.� . r: " 2.11,, . EMC has been involved in public development, education, military,retail, private development, and transportation Special Inspection projects. EMC's inspectors have performed all of the Special Inspection services required by this contract on several recent projects. EMC's history with other Special Inspection projects has prepared EMC for the services that will be required on this project. EMC utilizes the IBC Special Inspector Chapter 17, applicable ASTM's, AASHTO, ACI, AWS and ATM standards as our methodology for performing the services listed in our project experience following chart. Page 9 .G i 1L June 10,2013 Special Inspection&Conitructiom0bservation Services:' " ' - ti ii: �'s v- ;''Kodiak�lsland Borough - '..„°?: Project Client/7Contractoti; ”Descnptiontandjscoge, ,".Inspectlonianil `•_ - .. . . ... _ �_e.-- - ,c.-._: _..� _ _... .� � � � � �Testmg�Cost Ketchikan Aquatic Center, Ketchikan Arcadias 35,000-fta complex,with two separate Special Inspection $23,500,000 Grant Leader pools,gym facilities, locker rooms and and Material Testing �-- (907)229-5639 playground area.This project has Services: 'ter—,- .,.-" ' r Sk'u0. Dawson provided valuable insight into the — - John Pulver structural reinforcing for pool $171,000 ri "�e 'h Vii+-" it ��,. ,yt (907)225-3297 foundations.John Rego and Aaron ' .• < ,4f ! Ekstrom performed the inspections and '-- - �' testing for this project. Near Island Research Facility, Kodiak ECl/Hyer This structure was a Post-Tensioned Special Inspection $20,000,000 Terry Hyer multi-story building with a parking Services Only: i... (907)561-5543 garage.The contractor's schedule was , •,.r� $117,369 '• aggressive and required constant-- 2 coordination with our inspectors. David or ,�.�.,- o� ;,"' Cerna and John Rego performed the '`t'9. , inspections for this project. Alaska Native Tribal Health Consortium, ANTHC 85,000-ft'office addition to the existing Special Inspection Anchorage Ted Dickerson Health Consortium. Foundation design Services Only: $22,000,000 (907)729-3553 included piles driven to a depth of $53,000 (1,—", , Watterson about 110 feet.John Rego and Andy 0t Construction Davenport performed the inspections �,rt, James Miller for this project. (907)350-3496 1 5 .ih Kodiak Island Swimming Pool, Kodiak Kodiak Island 17,000-ft'multi use swimming pool Special Inspection $12,000,000 Borough building. EMC worked closely with the and Material Testing Kent Smith borough,contractor,and the design Services: • 1-c4%"`' � ' (907)486-9341 , team to perform all of the special $84,000 _.-- inspections for this new facility.John o- �9�°` Rego performed the inspections and testing. Fire Island Wind Farm, Fire Island Tetratek Phase 1 included(11)turbines with 17.6 Special Inspection $65,000,000 Paul Langbehn megawatt capacity.Project presented and Material Testing 1—.--- -- i (850)619-2399 complicated logistics issues because the Services: project was on an accelerated schedule. $54,000 John Rego,Andy Davenport,and Rainier Saspa performed the inspections and "y testing for this project. t xti ` Page 10 E:i"rL June 10,2013 Spee aljpspecnon 8 Coost u twn Observation Servicesi .2_1 ° ; .1 "t - ,,.LL,. .- Kodiak Islandfiorough , -„ ,.,z. ; nspec . ti Proet . Chent9Contractor, Descri H tion a"d�Sco e - ( ..7" — Testm Cost Goose Creek Correctional Center,Wasilla Matanuska Susitna This project was comprised of two large Special Inspection $220,000,000 Borough pre-cast concrete tilt-up buildings and a and Testing a &t4 Russ Kraft few smaller structural steel framed Services: o�4i (907)745-4801 buildings. EMC performed inspection IC.,,. .✓ s(3 /yr Neeser Construction and testing during construction of the $818,000 .-i� 1%;44 8- Lee Beauman structures.The logistics for this project tiiiral w` (907)230-6624 required use of the mobile onsite lab. ''"Fi t""''t�'Yt.. - John Rego,Andy Davenport and Aaron '':',d-?p1i • xz_" Ekstrom performed the inspections and r"` . ' ' ..>. . testing for this project. Ketchikan Fire Station, Ketchikan Rise Alaska Pile foundation, 116 piles inspected, Special Inspection $9,500,000 Ron Rozak including structural concrete and steel. and Testing (907)382-3933 This project demonstrates EMC's ability Services: Dawson Construction to provide inspections during the $42,000 3 Matt Brown(907) installation of the thermal piles.John -x. } = '1 617-5619 Rego and Aaron Ekstrom performed the -- -- �'"- inspections and testing for this project- .;. �.. ... 6, SAFETY REORD-AND LITIGATION HISTORY` - An employee filed a workman's compensation claim in 2006 for a minor wrist injury. This is the only workman's compensation insurance claim filed to date. EMC is cotrunitted to safety and performs safety meetings at an project work sites as well as the laboratories. Within the last 10 years, EMC has not been involved in litigation due to services rendered. EMC takes pride in our ability to complete projects on time and within budget. EMC's problem-solving and problem-avoidance approaches have contributed to our success in resolving any issues or disputes that arise during projects. Page 11 at.traL June 10,2013 iSpecial inspection&COnstructon Observation Servaesy `:,^ .,:-._.'i_ -tia. Kotliaklsland:BOrough � 7 APPENDICES Appendix A: 2013-2014 Rate Sheet Appendix B: Credentials and Certifications Appendix C: Insurance Certification e $ _ •f rn k„..."..,...; 44 ar"" # +o . .'°y €+ II-lie., m �4� , e&• b ( iX . ,-v-" 4'' "`.. ,-- •.I ti' `-'4r- y s � E *r f Y aN x.z \ r y ®a.- -r - , a ti _ -; x�' 4; 7, -:'.141:67:11.;',471::"(- F u-. dam, , ' * L ,n* (. y;- <2*,41-h :, i, - 4Y „fi:12Q. �^ 1' §�. ' ,y ,#py=s� ^S�' '� h ' $fr `.B R < . +'k EJ "Y f Y.- ,traia. wur- ... + .c 1..r�Phot Kodiak Near Island Research & Administration Facility Page 12 Eri-1L June 10,2013 APPENDIXwA-; 2013-2014RATE7SHEE;T `I " _' — a_ r , .. L ... '_ _. ,....... z y I;:,,iiii:tie,:74::z::i l ;,--7,-.--r-__, .. cr i- i 'r ,� o L , { . ,-,:+ura . �: t ' ri g„44. r- .x. # , -;,:It .b mi a ,i: ,y • ,�. t. , ,... � v^L"^ J � _ .ti _ _^ 7•Ex' �� '=s- ® t 1 s V aV^ `in` :ta� -Hg Q —,o �t-Ary-. J`_•-`. / � _�-_t,., APLC-m- .'fig - .eve I°* e �-". ry Y '® ..{m p ® - Tat z...xw -g zi. w Ha Kitt. ` ■ ry ' y Photo 3. Kodiak Long Term Care Facility. E.. . r„ ENGINEE RING LI.c KIB Testing and Inspection Services Standard 2013 -2014 Fees Soil Lab Testing (Each) ASTM Designation Test Description Unit Price D422 Sieve Analysis'(Samplc Size Sibs or less) $120.00 D422 Sieve Analysis (Sample Size more than 5 lbs) $200.00 D854 Specific Gravity of Soils $170.00 D1557 Maximum Density of Soil (Proctor and sieve) $350.00 D2216 Moisture Content - $20.00 D2488 Description and Identification of Soil (Visual - Manual) $20.00 D4318 Plasticity Index of Soil $180.00 Asphalt Lab Testing (Each) D6927, D6926 Marshall Density $185.00 D2041 Maximum Theoretical Density (Rice) $125.00 04125 Oil Content by Nuclear Method $250.00 D6307, D5444 Oil Content with Sieve Analysis (Ignition Oven) $225.00 Concrete Lab Testing (Each) Set of 4 Test Cyliners-includes 1 air, slump, unit weight, curing $150.00 C39 Compressive Strength Concrete Cylinder $25.00 C109 Compressive Strength of Grout $25.00 C78 Compressive Concrete Beam $100.00 C140 Compressive Masonry Units $250.00 Personnel Billing Rates: All hourly rates based on 10 hour day Technician-Soils, Concrete, Masonry Testing $65.00 Special Inspection-Soils,Concrete, Masonry $75.00 Special Inspection-Structural Steel, Welding $80.00 Laboratory Support $50.00 Special Inspection Management $150.00 Other Testing E605 Thickness and Density of SFRM $200.00 E736 Cohesion/Adhesion of SFRM $85.00 Speciality Equipment Use-NDT, Concrete Flatness, and Bolt Testing • $100/day Reimburseables Airfare (cost plus markup) Shipping (cost plus markup) Per diem (non area resident) $75/day Transient Lodging, if applicable (cost plus markup) Mark up 10% APPENDIXB CREDENTIALS AND CERTIFICATIONS `,' t`'4 'e 4 f j (acy f * :tI *:t,...nY x >t Gf S f:24/4,- ,-21.0,-'--‘w....1- ,� a e • � ..'r � 1;17,":,'''a "i1/4,'31,4:'414,1.‘ � r as e 4« . 'r:3," -- :;k:c l ,,," 3 ' `P. ;ia s is '- c, r,^ zy ,,- r &eY. " - 3...v '. ‘01‘;‘::S X C i`et 1 `, G"'3` 2 '4 4 >4 '113/44'.y Y Hsu �''' •f r ?4='` _ ii. ••.'"X¢�3'-%` ~� ^& � .tee z7c,i'e Y . '' e -nom ^;-'y 7'.,tr: A � a trs`y - x° `\,, s' C 9,•- h '?4'� 44444 t23. -', r # �°�y .. ' c s - ,_,,c;, ',-..a s `a d r r<�" ° 4 r']- x « � �V 5 S "-- 4 a, may, El j4 $. 3 A F Yt` I yCa :-2`��- s r‘4,:e.;,..4;11/2:: 6 \L .d �� 33 ,iW {sue 9 �$ VR _^�e �Y."._ Cie f ':`S . 4 $2 ,655° P 4M"S*s . • '.h'�1 4 a. 'i .>.•x _ '... �['IX:"Vx. .. „,-.- ._ "-;.vt.. :�... Photo 4. Rezanof Drive Paving. r Seale of/2aska >Commerce >Profe•s■onal LCCm:my >PL Searcn Professional License Details Name: RICHARD S.GIESSEL DBA: License Number: 5132 License Type: IS A REGISTERED PROFESSIONAL CIVIL ENGINEER Status: LICENSE Address: 12701 RIDGEWOOD ROAD ANCHORAGE AK 99516-2934 Expiration Date: 12/31/2013 Current Issue Date: 11/29/2011 First Issue Date: 08/06/1981 Additional Info: Conrad Pnone(907)455.2550 Email Profess'cnal L¢enang CORPS �F N ` ix '• . USACE LEARNING CENTER Gj HUNTSVILLE, ALABAMA . .A..) . f 'to t '-'14ri-ill 4 ,4 CERTIFICATE Crystal Redding POA311352286 has completed the Corps of Engineers and Naval Facility Engineering Command Training Course CONSTRUCTION QUALITY MANAGEMENT FOR CONTRACTORS - #784 Anchorage, Alaska 18-19 April 2013 USACE Alaska District Charles Livers Location Training Date(s) Instructional District/ NAVFAC CQM-C Manager '� / // 7/ / Mark H. Kelliher mark.h,kelliher @us.army.mil 907-384-0450 ! .l'/ �, !z: ....,- Facilitator/Instructor Email Telephone Facilitator/Instructor Signature THIS CERTIFICATE EXPIRES FIVE YEARS FROM DATE OF ISSUE ,i(JSA E Learning Center CQM-C Recertification online course: https://www.myuln.net • -,...,,s - ..,- -: ,t.„,..,-- - ° ' .. ..,,Y",' , `, ,..7_,..,;.- ,,,,,',.:- 4./...,,,,;.•. - : ,,. '.,,,,:i.,,,,,... -:„.c.'s..**.,..:..:4".; ..;;: ; : ..r-- ..;-- ..: :I". ,''' ' - •',:-", —,,,,c, . - 4- ''''', - ,, ' )--. ,, '. '`I'*- . itj.; '''7.1 , .. .. -, , t ., 1:, 4, .., ,,, Crystal Redding I i : Has successfully completed the 40 hour technical-short course entitled Radiation Safety Officer tAillt - 'Yk.1.1 Marchll, 2013 — gilarch 15, 20.L3 This certificate presented in Las Vegas, Nevada, _March 15, 2013 By Nevada Technical-Associates, Inc. Approval codes for C.E. units arc: ASRT 30.5 units: NVZ0146001, AAHP 32 units: 2008-00-005, ABIH 4.5 units: 08-1362 ,,,r, ..-----/ ... ,-- ., ' 1.-1.•Cr.\ ' 4. ..7, (--eer d/f1/k_ '3-:t;tv,' -s;,-...;,-1 ..vc.,- , Ted Allen '),.. 4 Instructor .'.1!.. .7 4 Certificate Number: 1362985207 €4\..,..i.%.:si: t ):::'i..,* . , . ,, ,.. , . , r . 4, J. ; , , i- , . '‘,.-. : . , , '.v.:'::,trir..5‘ ACI Certification - Certified Personnel Search Results Page I of 1 American Conn tela Institute p (VI • i_ lJ BOOKSTORE Qc SEARCH FEEDBACK LOGIN 11 i1a1 112 .d About Bookstore ACI Certification Chapters Committees Conventions Education Intel national Membership Students Technical g Publications 0 0 9 &Events 0 0 0 0 9 ACI Certification Certified Personnel Search Results Last name: reading Location: AK Items 1 - 2 out of 2 matching your search criteria are shown below.Click Search Again to initiate a new search. Redding Crystal M ACI CONCRETE FIELD TESTING TECHNICIAN - GRADE I Expires: May 14, 2017 Anchorage, AK 99504-3942 Redding Crystal M ACI CONCRETE STRENGTH TESTING TECHNICIAN Expires: May 11, 2016 Anchorage, AK 99504-3942 Search Again , Copyright I Privacy Policy I Disclaimer I Home I Sitennp 'Top http://www.concrete.org/Certification/cert_results.asp asp 2/1/2013 Verify Special Inspector Licenses Related Agencies Development Services Home Spedal inspectors are required to obtain approval from Building Safely for each category of inspection they wish to perform before being listed as a designated special inspector for a specific project. Building Satelr The documentation for approval includes a wallet card listing the categories the special inspector has been approved to Land Use Enforcement inspect.Special inspectors must have the card in they possession while performing spedal inspections and be able to Right or Way p mduce the card u po n request of building official's representative or designated design professional. Further information concerning inspector qualifications for approval or information in general about the special Progeny Copping inspection program is available at Development Services or online at Special Inspector Program. External Links EPA•Moto information Special Inspector (John Rego i• Search or Company(optional) --.—.- Slate Licensing Inspection Types edrearstisarrpq ehuc Ele.ator and E:.:alefor Safety POUndalion (optional) International Code Council Card# (optional/ I State of Alaska Fire and Lite Safely Fair Housing Ad Design Manual Inspector Card# Expiration Approved Inspection Types Employer Date Rego.John 073 03/01/2014 Conoete(SI GONG) Exp 031012014 trd Emc sip ... Dreed In Ccraete Amnon(SI DICA) Exp.03/01/2014 Engineering I Elec./mach Components(51 50.1.18E) Exp 03/01E2014 (9071544-1923 Mason)(SI 051U) Exp 031012014 Pile Foundations(SI PLES) Exp.03/012014 Racks And Access ROOTS(SI RACK) Exp 03 0t12014 Spray Applied Fireproofing(SI FIRESP)Exp.03/012014 Welding(SIWELO) Exp.031012014 Steel(SI STEEL) Exp 03/012014 ! Soils(SI SOILS) Exp.01012014 Post Stress Tendons(SI PT CON) Exp 03/0112014 Per Foundations(St PIERS) Exp 01012014 High Strength Bulls(Si BOLTS) Exp 03ol 1/2014 Home o air ICC contact Certified Professional Information: Information Last,First MI: Rego,John A Jr Certified under this name: John A Rego Jr a-see-me-sage (422-7233),ext. Address: 975 E Dunedin St 5524 City,Sum zip: Wasilla,AK 99654 Phone: (907)631-6047 Contact us Certification Type(s): Commercial Plumbing Inspector(expires 02/27/2015) Master of Special Inspection(expires 01/09/2015) Prestressed Concrete Special Inspector(expires 01/09/2015) Reinforced Concrete Special Inspector(expires 01/09/2015) Soils Special Inspector(expires 01/09/2015) Spray-applied Fireproofing Special Inspector(expires 01/09/2015) Structural Masonry Special Inspector(expires 01/09/2015) Structural Steel and Bolting Special Inspector(expires 01/09/2015) Structural Welding Special Inspector(expires 01/09/2015) Listings here may not reflect todays changes,additions,exam results,or certifications from organisations other than ICC(including BOCA,IOBO,and SBCCI). Listings are updated nightly on this web site,so please allow a full 24 hours for changes to be reflected here.ICC certification for code enforcement professions attests to competent knowledge of construction codes and standards in effect on the dale of certification or renewal. ICC does its best to maintain the privacy requests of its members and constituents If you belie de that phone number or address information listed here should not be displayed please contact us at 1-888-ICC-SAFE(422-72331 between Sam and 7pm(CT)for personal assistance. Terms of Use:This listing is provided as a service to the constituents of ICC for these purposes:locating a certified professional or contractor in your area,or confirming status for individuals.Any other use,sale,transfer.or reproduction in any form without the express written consent of ICC is strictly prohibited.ICC reserves the right to incorporate some false names to detect improper use of this service. ,Es).4 Sustainable Attributes Verification and Evaluation Program ` ths xcrvudinox One Resource—Multiple Green Rating Systems vlrlrx MIA Cif' ) .r - C6retica110 ! Quik AWS's Free Online Certification Verification Service R r .:heck Please enter a Certification number below,along with the last name of the inspector. '..> This number can be found on a wallet card or wall certificate produced by the inspector.The search will return the certification number,a name,and an expiration date for that individual. Certification was found Cert.No. Name Expiration Cert. Description 09020931 John A Rego February 1, 2015 Certified Welding Inspector 1104013I John A Rego -- AWS Dl.1 Endorsement Exam Certification number 09020931 Last Name rego {-6O11 Alternatively,you may search using the individual's information to view all certifications (all fields are required): Last Name First Name or First Initial Birth Month/Day —select birth month—! I --select birth day--i° Search 1 AWS strongly suggests that the certification identity be verified with a government issued photo identification card, such as a driver's license. Key How to interpret the Certification number to determine the level 1 =CWI of certification: 2=CAWI eligible for upgrade' 3=cwi by upgrade* 4=CAWI S=CWI through CWSIP Si ��t g it 7=CWI through Reciprocity l i `' • 8=SCW1 E=CWE G=CWE 1=SIE(Endo dorscmcnt Unique number Certification N=CRI Year Month O=CRAWO Issued Issued assigned Type(see key) R=CWSR S=CWS T=CRAWT CAUTION: AWS QC1:2007, Standard for AWS Certification of Welding Inspectors, section 4.4 states: ACI Certification - Certified Personnel Search Results Page 1 of 1 • o-j Aterian Ctr-::ete� lc;l,"t in BOOKSTORE 4 SEARCH ®FEEDBACK (11 LOGIN W 1 - 112 About Bookstore Cerbhca:Ion Chapters Committees Conventions Educatron Interne:tonal Membership Students Technical ACI Publications Q 8 Events Q O ACI Certification Certified Personnel Search Results Last name: rego Location: AK Items 1 - 5 out of 5 matching your search criteria are shown below.Click Search Again to initiate a new search. Rego Jr John A ACI AGGREGATE TESTING TECHNICIAN - LEVEL 1 Expires: May 19, 2015 Wasilla, AK 99654-1639 Rego Jr John A ACI CONCRETE FIELD TESTING TECHNICIAN - GRADE I Expires: May 10, 2016 Wasilla, AK 99654-1639 Rego Jr John A ACI CONCRETE LABORATORY TESTING TECHNICIAN - LEVEL 1 Expires: November 28, 2016 Wasilla, AK 99654-1639 Rego Jr John A ACI CONCRETE STRENGTH TESTING TECHNICIAN Expires: November 28, 2016 Wasilla, AK 99654-1639 Rego Jr John A ACI TILL"-UP SUPERVISOR Expires: February 4, 2015 Wasilla, AK 99654-1639 T.Search Again , Copyright I Privacy Policy I Disclaimer I Home I Sitemap /Top • hunIfiwww.concrete.org/Certificationkert_results.asp 2/112013 Recertification Date: N/A Recertification By Examination: N/A Recertification Expiration Date: N/A Formal Education Summary Formal education attained and claimed for qualification: Education Location Date Glennallen High Glennallen,AK 5-1997 Technical Training Summary Course Company/Location Date Hours Ultrasonics Level I Alaska Technical Training Inc. 1/09 40 Total 40 Work Experience Summary The following is a summary of the qualifying work experience in the discipline indicated above as claimed by the above individual. Employer Position From To Months EMC Engineering Trainee 2/09 4/11 27 Total 27 Examination Results (70% per exam and 80%overall average to pass) Exam Type Date No.of Questions Correct Score Specific May/11 20 - 95 General May/11 40 - 90 Practical May/11 40 - 100 Eye Exam Record Composite Grade 95 Last Test Date Corrected Expires 5/4/11 20/20 5/4/12 Administrated by Marty Anderson CERTIFICATION: Based on the above summary of qualification and examination results, I certify that the above named individual meets the minimum requirements of this method in accordance with EMC Engineering Inc.written practice to be certified. ASNT Level III Marty Anderson #72743 Date: 5/7/11 Ptaftin T. Anderson ORIGINAL ASNT Level in #72743 Ern s r ' % ENGINEERINGt(r Name: John Rego Method/Level: Magnetic Particle Testing Level II ID: 1666 Original Certification Date: 7/26/11 Expiration Date: 7/26/14 Recertification Date: NIA Recertification By Examination: N/A Recertification Expiration Date: NIA Formal Education Summary Formal education attained and claimed for qualification: Education Location Date Glennallen High Glennallen, AK 5-1997 Technical Training Summary Course Company/Location Date Hours Magnetic Particle Testing Alaska Technical Training 12110 24 Total 24 Work Experience Summary The following is a summary of the qualifying work experience in the discipline indicated above as claimed by the above individual. Employer Position From To Months EMC Engineering Trainee 2/09 7/11 29 Total 29 Examination Results (70%per exam and 80%overall average to pass} Exam Type Date No. of Questions Correct Score Specific May/11 20 - 98 General May/11 40 - 98 Practical May/11 40 - 92 Eye Exam Record Composite Grade 96 Last Test Date Corrected Expires 5/4/11 20120 5/4/12 Administrated by Marty Anderson CERTIFICATION: Based on the above summary of qualification and examination results, I certify that the above named individual meets the minimum requirements of this method in accordance with EMC Engineering Inc.written practice to be certified. ASNT Level III Marty Anderson#72743 Date:7/27111 ,Itrtin T. Andcrs®rt ASNT Cevef`.[fl ORIGINAL #72743 IIIILHIIIIITUftILEU]III [..1 I PEaLLIUR AWARDS THII`S .- 1 k 1 E4I�T1F 'LATE TO l (, 1 1, 1 il John Rego 1 it 1 I I 1 In recognition of having attended an e ' j Educational program on the subject of ii • � 40 Hour Ultrasonics 1111,Y•, 1 f�lyy a U l Level I Ii' ' (. In Witness Thereof These Signatures Have Been 1 ° t Hereto Affixed 1 I January 30th, 2009 E -4,1 f %� 6 I Instructor: f /fi(4Z L'L.t#cASNT #72743 "" I t i t L�� E I . I , I I. H i a l T E C H N I C A L T R A I N I N G & C O N S U L I I N G p if FII_ _. A Ito( KWO()U ('UMPANY 1 4 r‘ i,6 Final Grades 30052941 John A. Rego Jr Spring Semester 2010 May 08, 2010 10:43 am Student Information Current Program Non-Degree Level: Non-degree Student UAA Program: UAA College of GN XNDS Degree Admit Term: Spring Semester 2010 Admit Type: Web Admit Type Catalog Term: Spring Semester 2010 College: UAA General Education Campus: UAA- Main Campus Major: Non-Degree Seeking Academic Standing: Undergraduate - UAA Course work CRN Subject Course Section Course Campus Final Attempted Earned GPA Quality Title Grade Hours Points 33306 WELD A261 001 Ultrasonic UAA- Main A 9.000 4.000 4.000 16.00 Testing Campus Undergraduate - UAA Summary Attempted Earned GPA Hours Quality Points GPA Current Term: 0.000 0.000 0.000 0.00 0.00 Cumulative: 0.000 0.000 0.000 0.00 0.00 Transfer: 0.000 76.500 0.000 0.00 0.00 Overall: 0.000 76.500 0.000 0.00 0.00 Select Another Term RELEASE: 8.1 PCI.. Precast/Prestressed Concrete Institute hereby Certifies that J . hn ‘, eg . has met the prescribed requirements for Quality Control Personnel Certification Level H Certified Level II Issued Date: March 3, 2011 Technician/Inspector dfr 407 . /J Expiration Date: 2/24/2016 Certification No. : 11731 James Toscas, President Stale o:Aaska •Cummerce >Pro'esnonn:licensing >Pl.Search Professional License Details Name: ROBERT L.ANDERSON DBA: License Number: 12485 License Type: IS A REGISTERED PROFESSIONAL CIVIL ENGINEER Status: LICENSE Address: 8210 MENTRA ST., UNITS ANCHORAGE AK 99518 Expiration Date: 12/31/2013 Current Issue Date: 11/30/2011 First Issue Date: 02/12/2010 Additional Info: Contact Prune(41;7(465-2550 Ema.l Profe-vonal Lmensrnj Name a Mf ICC Contact Certified Professional Information: Information Last,First me Cernamarenco, David P I-888-ICC-SAFE Certified under this name: David P Cemamarenco (422-7233),ext. City,State Zip: Kodiak,AK 99615-7075 5524 5524 Certification Type(s): Commercial Building Inspector(expires 07/27/2013) Reinforced Concrete Special Inspector(expires 03/27/2015) Contact Us Spray-applied Fireproofing Special Inspector(expires 03/27/2015) Structural Masonry Special Inspector(expires 07/27/2013) Structural Steel and Bolting Special Inspector(expires 06/17/2014) Listings here may not reflect today's changes,additions,exam results,or codifications from organizations other than ICC(including BOCA,ICBO,and SBCCI). Listings are updated nightly on this web site,so please allow a full 24 hours for changes to be reflected here,ICC certification for code enforcement professions attests to competent hnowiedge of construction codes and standards in effect on the dale of certification or renewal. ICC does its best to maintain the privacy requests of its members and constituents.If you believe that phone number or address Cllornlation listed here should not be displayed please contact us at 1-sea-ICC-SAFE(4224233)between Sam and 7pm(CT)for personal assistance. Terms of Use:This listing is provded as a service to the constituents of ICC for these purposes locating a certified professional or contractor In your area.or confirming status for Individuals.Any other use,sale,transfer.or reproduction in any farm without the express written consent of ICC is strictly prohibited.ICC reserves the right to incorporate some false names to detect improper use of this service. r ESSAVE"Sustainable Attr;butev Valficatten and Evaluation Program ::%;-.. 5 iir v �ay One Resource—Multiple Green Rating Systems ACI Certification - Certified Personnel Search Results Page I of I ai - American Cuncretv 6tulr BOOKSTORE St SEARCH Li FEEDBACK MLOGIN Ill a :tl i About Bookstore ACI Certfication Chapters Committees Conventions Education International Membership Students Technical f7 Publications Q 1] &Evems0 Q (] (] ACI Certification Certified Personnel Search Results Last name: cerna Location: AK Items 1 - 2 out of 2 matching your search criteria are shown below.Click Search Again to initiate a new search. Cernamarenco David P ACI CONCRETE FIELD TESTING TECHNICIAN - GRADE I Expires: October 16, 2015 Kodiak, AK 99615-7075 Cernamarenco David P ACI CONCRETE STRENGTH TESTING TECHNICIAN Expires: May 16, 2017 Kodiak, AK 99615-7075 Search Again . Copyright I Privacy Policy Disclaimer I Home I Sitemap Top http://www.concrete.org/Certification/cert_results.asp 2/1/2013 Verify Special Inspector Licenses Related Agencies Development Services Home Special inspectors are required to obtain approval from Building Safety for each category of inspection they wish to perform before being listed as a designated special inspector for a specific project, Building Safety The documentation for approval includes a wallet card listing the categories the special inspector has been approved to Lary:Use Enlercement inspect Special inspectors must have the card in their possession while performing special inspections and be able to Right of Way produce the card upon request of building official's representative or designated design professional. Property Mapping Further information concerning inspector qualifications for approval or information in general about the special inspection program is available at Development Services or online at Special Inspector Program. External Links EPA Mold information Special Inspector (davenport Search or Company toptionaq --- - - State Licensing Inspection Types mmgvem,treagenvc - Elevator and Escalator Safety Foundation loptesall InternelCanal Cafe Council Card ll I Slate of Alaska Fire and Life Safely loptienall Fair Housing Act Design Manual 'Inspector Card p Expiration Approved Inspection Types Employer Date Davenport,Andrew 097 0421/2013 Concrete(SI CONC) Esp.04/21/2013 Pa Em:: wow Orked-ln Commie Anctors(SI PICA)Exp 04212013 Engineering EIec/Mech Components(SI E0-148E)Lap.0441/2013 (90710443933 Masonry(St CMUI Exp 04454013 Flecks And Access Floors(SI RACK) Sap 04212013 Steel(5I STEEL) Exp 04/212013 Soils(SI SOILS/ Exp 04212013 Post Stress Tendons(S5 PT CON) Exp.04212013 High Strength Roes(SI BOLTS) Exp.04212013 Home My ICC Contact Certified Professional Information: information Last,First MI: Davenport,Andrew Certified under this name: Andrew Davenport nee-ICC-SAFE (422-7233),ext. City,State Zip: Palmer,AK 99645 5524 Certification Type(s): Master of Special Inspection(expires 04/16/2015) Prestressed Concrete Special Inspector(expires 04/16/2015) contact Us Reinforced Concrete Special Inspector(expires 04/16/2015) Spray-applied Fireproofing Special Inspector(expires 04/16/2015) Structural Masonry Special Inspector(expires 04/16/2015) Structural Steel and Bolting Special Inspector(expires 04/16/2015) Structural Welding Special Inspector(expires 04/16/2015) Listings here may not reflect today's changes,additions,exam results,or certifications from organizations other than ICC(induding BOCA,ICBO,and SBCCI). Listings are updated nightly on this web site.so please allow a NA 24 hours for changes to be reflected here.ICC certif ation for code enforcement professions attests to competent knowledge of construction codes and standards in effect on the dale of certification or renewal. ICC does its best to maintain the pnvacy requests of its members and constituents.If you be'.ieve that phone number or address information listed here should not be displayed please contact us at 1.8a8.ICC.SAFE(422.7233)between Barn and 7pm(CT)for personal assistance. Terms of Use:This listing is provided as a service In the constituents of ICC for these purposes locating a certified professional or contractor in your area,or confirming status for individuals.Any other use,sale,transfer,or reproduction in any form without the express written consent of ICC is strictly prohibited ICC reserves the right to incorporate some false names to detect improper use of this service. E5� 'SAIIE'" 5 to Sustainable Attributes l'crifl.ahon and balnahon program mnmatwv One Resource—Multiple Green Rating Systems Gertificatio Quik AWS's Free Online Certification Verification Service 'heck Please enter a Certification number below,along with the last name of the inspector. This number can be found on a wallet card or wall certificate produced by the inspector.The search will return the certification number,a name,and an expiration date for that individual. Certification was found Cert. No. Name Expiration Cert.Description 12010851 Andrew L Davenport January 1, 2015 Certified Welding Inspector Certification number 12010851 Last Name davenport iGo 1 Alternatively,you may search using the individual's information to view all certifications (all fields are required): Last Name First Name or First Initial Birth Month/Day --select birth month--(j / --select birth day--;o Search AWS strongly suggests that the certification identity be verified with a government issued photo identification card, such as a driver's license. Kcy How to interpret the Certification number to determine the level I =CWI of certification: 2=CAWI eligible for upgrade* 3=cwi by upgrade* 4=CAW' 5=CWI through CWSIP • f` A `$ 7=CWI through Reciprocity *.o �[ S t n 8=SCWI .._1 s �° E=CWE G=CRI I SIE/Endorsement Unique number Certification N=CR1 Year Month O=CRAWO Issued Issued assigned Type(see key) R=CWSR S=CWS T—CRAWT CAUTION: AWS QC1:2007, Standard for AWS Certification of Welding Inspectors, section 4.4 states: 4.4 The CAWI shall be able to perform inspections, under the direct supervision of a SCW1 or CWI within visible and audible range, and as defined for the AWI as in AWS B5.1, Specification for the Qualification of Welding Inspectors. It is the SCWI or CWI, AC1 Certification - Certified Personnel Search Results Page 1 of 1 Ann!,i(an Con lele InsL:ute ®BOOKSTORE 9, SEARCH ®FEEDBACK 15D LOGIN L9 a 511 About Bookstore Certification Chapters Committees Conventions Education International Membership Students Technical ACI tions o o B Fvents0 0 0 Publica [] (] ACI Certification Certified Personnel Search Results Last name: davenport Location: AK Items 1 - 6 out of 6 matching your search criteria are shown below.Click Search Again to initiate a new search. Davenport Andrew L ACI AGGREGATE TESTING TECHNICIAN - LEVEL 1 Expires: May 14, 2017 Palmer, AK 99645-6531 Davenport Andrew L ACI CONCRETE FIELD TESTING TECHNICIAN - GRADE I Expires: May 13, 2014 Palmer, AK 99645-6531 Davenport Andrew L ACI CONCRETE FLATWORK TECHNICIAN Expires: May 1, 2013 Palmer, AK 99645-6531 Davenport Andrew L ACI CONCRETE LABORATORY TESTING TECHNICIAN - LEVEL 1 Expires: May 14, 2017 Palmer, AK 99645-6531 Davenport Andrew L ACI CONCRETE STRENGTH TESTING TECHNICIAN Expires: May 11, 2016 Palmer, AK 99645-6531 Davenport Andrew L ACI TILT-UP TECHNICIAN Expires: February 4, 2015 Palmer, AK 99645-6531 Search Again , Copyright I Privacy Policy I Disclaimer I Home I Sitemap Imp http://www.concrete-org/Certifticationlcert_results.asp 2/1/2013 Verify Special Inspector Licenses Related Agencies Development Services Home Special inspectors are required to obtain approval from Building Safety for each category of inspection they wish to perform before being listed as a designated special inspector for a specific project. Building Safely The documentation for approval includes a wallet card listing the categories the special inspector has been approved to Lind Use Enforcement inspect.Special inspectors must have the card in their possession while performing special inspections and be able to Right of We; produce the card upon request of building officials representative or designated design professional. Further information concerning inspector qualifications for approval or information in general about the special Properly IdapWng inspection program is available at Development Services or online at Special Inspector Program. External Links EPA-Mold nformation Special Inspector or Company(optional) l`"'VOm Search _ Slate Licensing Inspection Types cdmianshe*ge'i eh-Jo Elevator and Escalator Safety Foundation (optional) Internals nal Code Council Card# loptionall Slate of Alaska Fire and Life Safety Fair Housing Act Design Manual Inspector Card# Expiration Approved Inspection Types Employer Date t Ekstrom.Aaron 137 03/11/2013 concrere(St COWS) Sup 03.1112013 IISM EPIC i w oaled-E Canae'.e Anchors(SI INCA)Emp.030/2013 Engineering Racks Ann Access Roost(SI RACK) Sep.03.11/2013 (907)sax-3923 Soils 1515OILS) Cap.0301/2013 Home>My ICC Contact Certified Professional Information: Information Last,First MI: Ekstrom,Aaron S 1-Rae-ICC-SAFE Certified under this name: Aaron S Ekstrom (433-7333),tort. City,State zip: Palmer,AK 99645 5524 Certification Type(s): Reinforced Concrete Special Inspector(expires 03/09/2014) Listin s here may not reflect today's changes,additions,exam results.or certifications from organizations other than CC(including BOCA,ICBO,and SBCCI. Contact us 9 Y Y n9 9an 0 n9 ) Listings are updated nightly on this web site,so please allow a full 24 hours for changes to be reflected here.ICC certification for code enforcement professions attests to competent knowledge of construction codes and standards in effect on the date of certification or renewal. ICC does its best to maintain the privacy requests of its members and constituents.If you believe that phone number Of address infommlion listed here should not be displayed please contact us at 1-858JCC-SAFE(422-7233)between Barn and fpm(CT)for personal assistance. Terms of Use:This listing is provided as a service to the constituents of ICC for these purposes locating a certified professional or contractor in your area,or confirming status for individuals.Any other use,sate,transfer,or reproduction in any form without the express written consent of CC is strictly prohibited.ICC reserves the right to incorporate some false names to detect improper use of this service. a e ii Od' SAVES �� 4P ' Sustainable Attributes Venfimbon and Evaluation Program S }V"E - One Resource—Multiple Green Rating Systems sroPi 4_411 U)I .k ---------------—----- 0 Home>M,ICC contact Certified Professional Information: Information Last,First ml: EKSTROM.AARON S 1-888-ICC-SAFE Certified under this name: AARON S EKSTROM (412a233),ext. City,State zip: Wasilla,AK 99654 3324 Certification Type(s): Structural Steel and Bolting Special Inspector(expires 05/25/2016) Listings here may not reflect today's changes,additions exam results,or certigcalions from organizations other than ICC(holed mg BOCA.ICBO,and SBCCI). Contact Us Listings are updated nightly on this web site.so please allow a full 24 hours for changes to be reflected here.ICC certification for code enforcement professions attests In competent knowledge of construction codes and standards in effect on the dale of certification or renewal. ICC does its best to mainla n the privacy requests of its members and constituents.If you believe that phone number or address information listed here should not be displayed please contact us at 1-888-ICC-SAFE(4227233)between tarn and Tpm(CT)for personal assistance. Terms of Use:This listing is provided as a service to the constituents of CC for these purposes:hating a certified professional or contractor in}nur area,or confirming status for individuals.Any other use,sale tranafer,or reproduction In any form without the express wdtlen consent of ICC is strictly prohibited.ICC reserves the right to incorporate some false names to detect improper use of this service. to rte'- yr t ESe z.==� SAVE" Sustainable Attributes Verif¢atienand EvaludbCnProgram •lemmas. ' ' One Resource—Multiple Green Rating Systems C8It7FCl0 of Quik A S's Free Online Certification Verification Service _heck Please enter a Certification number below,along with the last name of the inspector. i.. This number can be found on a wallet card or wall certificate produced by the inspector.The search will return the certification number,a name,and an expiration date for that individual. Certification was found.__ Cert. No. Name Expiration Cert. Description 12010831 Aaron S Ekstrom January 1, 2015 Certified Welding Inspector Certification number 12010831 Last Name ekstrom Go I Alternatively,you may search using the individual's information to view all certifications (all fields are required): Last Name First Name or First Initial Birth Month / Day --select birth month--U / --select birth day--l■ I Search AWS strongly suggests that the certification identity be verified with a government issued photo identification card, such as a driver's license. Key How to interpret the Certification number to determine the level I =CWI of certification: 2=CAWI eligible for upgrade* 3=cwi by upgrade* 4=CAWI ,-„_ I ,1, 22 CWI through CWSIP r• `� 7= through Reciprocity 8=SCWI E=CWE G=CWENG I =S1 E/Endo dorscmcnt N=CRI Year Month Unique number Certification O=CRAWO Issued I Issued assigned Type (see key) S=CWSR T=CRAWT CAUTION: AWS QC1:2007, Standard for AWS Certification of Welding Inspectors, section 4.4 states: 4.4 The CAWI shall be able to perform inspections, under the direct supervision of a SCWI or CWI within visible and audible range, and as defined for the AWI as in AWS 85.1, Specification for the Qualification of Welding Inspectors. It is the SCWI or CWI, ACI Certification - Certified Personnel Search Results Page 1 of 1 Amerimoncr tnote' • •'H ,,,, ,,n C,._� Aete.,,stlt O BOOKSTORE la SEARCH 62 FEEDBACK IQ LOGIN 21 IL a '41 About Bookstore ACI F. 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Ekstrom Aaron ACI AGGREGATE TESTING TECHNICIAN - LEVEL 1 Expires: May 9, 2016 Wasilla, AK 99654-5468 Ekstrom Aaron ACI CONCRETE FIELD TESTING TECHNICIAN - GRADE I Expires: March 31, 2015 wasilla, AK 99654-5468 Ekstrom Aaron ACI CONCRETE LABORATORY TESTING TECHNICIAN - LEVEL 1 Expires: May 11, 2016 Wasilla, AK 99654-5468 Ekstrom Aaron ACI CONCRETE STRENGTH TESTING TECHNICIAN Expires: May 11, 2016 Wasilla, AK 99654-5468 Ekstrom Luke A ACI CONCRETE FIELD TESTING TECHNICIAN - GRADE I Expires: May 14, 2017 Anchorage, AK 99515-3953 Search Again Copyright I Privacy Policy 1 Disclaimer I Home I Sitemap ;Top http://www.concrete.org/Certification/cert_results.asp 2/1/2W 3 Verify Special Inspector Licenses Relalad Agencies Development ter Aces Home Special inspectors are required to obtain approval from Budding Safety for each category of inspection they wish to perform before being listed as a designated special inspector for a specific project Building Safely The documentation for approval includes a wallet card listing the categories the special inspector has been approved to Lane Use En'arcem=m inspect.Special inspectors must have the card in their postes&ion while performing special inspections and be able to Right of Wa3 produce the card upon request of building officials representative or designated design professional. Further information concerning Inspector qualifications for approval or information in general about the special PropurtY Mapping inspection program is available al Development Services or online al Special Inspeinor Program. External Links EP.%-Mold information Special Inspector -- or Company(optional) (brown Search Slate Licensing Inspection Types paeognhfargemlahvc Elevator and Esc+lator Safety Foundation (optional) Intern a banal Corfu D:gin`-:II Card k (optional) ' Slate of Alaska Fire and Life Safely Fair Housing Act Design Manual Inspector Card Expiration Approved Inspection Types Employer Date Brown,James 152 09/17/2014 Pined 1r caoc.srctwrs intern doll BicAf Sup.0&1712054 Emc " Engineering 19071644.3923 Home x My ICC Contact Certified Professional Information: Information Last,First MI: Brown,James 1-888-ICC-SAFE Certified under this name: James Brown (433-7333),ext. Company: EMC Engineering 5524 Address: 6886 E Shop Cir City,State Zip: Palmer,AK 99645 Contact Us Certification Type(s): Reinforced Concrete Special Inspector Associate(expires 06/03/2016) Structural Masonry Special Inspector(expires 02/13/2016) Listings here may not reflect today's changes,additions.exam results,or cedificxllons from organizations other than ICC(including BOCA.ICBO,and SBCCI). Listings are updated nightly on this web site,so please allow a full 24 hours for changes to be reflected here,ICC codification for code enforcement professions attests to competent knowledge of construction codes and standards in effect on the data of certification or renewal. ICC does its best to maintain the privacy requests of its members and constituents.If you believe that phone number or address information listed here should not be displayed please contact us at 1-880-ICC-SAFE(422-7233)between Ban and 7pm(CT)for personal assistance. Terms of Use:This listing is provided as a service to the constituents of ICC for these purposes'locating a certified professional or contractor in your area,or confirming status for individuals.Any other use,sale,transfer,or reproduction in any form without the express written consent of ICC is strictly prohibited.ICC reserves 0e right to incorporate some false names to detect improper use of this service. //yam 4 to $i s SAVE ' -S " �r�e SA IE Sustainable Attributes Verification and Cearuanon Program '11-S � One Resource—Multiple Green Rating Systems SSIMCI, p!eiVA, ACI Certification - Certified Personnel Search Results Parse 1 of 1 Ami.ir.m Corua;e tnstzo;r.• O • e'Z ©BOOKSTORE 2, SEARCH 111 FEEDBACK !O LOGIN in ail ® - ri t E:7 About Bookstore CI 8 Cenificalion Chapters Committees Conventions Education International Membership Students Technical ACI Publications 9 9 Events 9 9 0 9 0 ACI Certification Certified Personnel Search Results Last name: saspa Location: AK Items 1 - 2 out of 2 matching your search criteria are shown below.Click Search Again to initiate a new search. Saspa Rainier E ACI CONCRETE FIELD TESTING TECHNICIAN - GRADE I Expires: July 7, 2013 Palmer, AK 99645-5924 Saspa Rainier E ACI CONCRETE STRENGTH TESTING TECHNICIAN Expires: August 4, 2013 Palmer, AK 99645-5924 Search Again Copyright I Privacy Policy 1 Disclaimer I Home I Sitemap Too http://www.concrete.org/Certification/cert_results.asp 2/1/2013 dAPPENDIXC INSURANCE CERTIFICARION' ;? �� 'cgs `^ *z '° � tc,'' tat. . a. d -� *, ":-� . •stazdi r fi � S +' ka ` .akw tri ' 3�.•'-ate - '� �" `� - F'-te xt, (b r't ,c. i ..T e 0., :,;:x--'4,,-,:t 2\'', ikrrn�i"a:.' " ice" .,;C... x�py,,:',;..,,:4:"...y 7.av St .r 'c •, �<a 4 ,, ,,� r v s ¢ Y^ ial IN tIscc�m.r - .' ,E �. '�' pxm. '."YT �� .(- •R � M1Y 0.,4 _ :$ �.o' ,. K /!rj.0 'F _ .:y ep �"4 C.�A '- - �,g," .(k s-/-.1 -i` ",: z.,' -• 3 3 4 r'4- ..� { i� ,� Cat ,tk.` ��-i •9 __ � • �`L.S'i _�#t.._ e .. 51 .v. .«u'#K ,. r .. %�xr't .'�-.ii - Photo 5. Kodiak Airport Foamed Asphalt Paving. z41878 J4000RO® CERTIFICATE OF LIABILITY INSURANCE DATE1/8l2013 IMMIDEDYYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Ma O NAME: Mary–.A Hoyt,CIC Commercial Lines-(907)297-7300 PHONE 907-297-7315 I FAX J 855-216-9740 (A/C NowExt): (A/C,Na: Wells Fargo Insurance Services USA, Inc. E-MAIL DSS: mary.a.hoyt©wellsfargo.com 1500 W.Benson Blvd.,Suite 102 INSURER(S)AFFORDING COVERAGE NAIL F Anchorage,AK 99503-3656 INSURER A: Alaska National Insurance Company 38733 INSURED INSURER a: Landmark American Insurance Company 33138 EMC Engineering,LLC INSURER C: 8301 Old Seward Highway INSURER 0: INSURER E: Anchorage,AK 99518 INSURER F: COVERAGES CERTIFICATE NUMBER: 5466027 REVISION NUMBER: See below THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. MI TYPE OF INSURANCE ADDLISUBR POLICY EFF POLICY EXP INSR WVD POLICY NUMBER IMMIDD(YYYY) (MM/DOIYYYY) LIMITS A GENERAL LIABIUTY 12JPS59247 10/1/2012 10/1/2013 EACH OCCURRENCE $ 1,000.000 LX I COMMERCIAL GENERAL LIABILITY PREMISES S 10 RENTED (Ea occurrence) $ 100.000 I CLAIMS-MADE X OCCUR I MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1.000,800 GENERAL AGGREGATE $ 2.000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGO $ 2,000.300 X I POLICY 1 PRO LOC $ A AUTOMOBILE LIABILITY I2JAS59247 10/1/2012 10/1/2013 CEOMaccNeDn SINGLE LIMIT $ 1,oco,goo X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED 7 SCHEDULED BODILY INJURY(Per a[cidenp £ AUTOS AUTOS I I NON OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS E _ (Per accident) $ A X UMBRELLA UAB X I OCCUR 12JLU59247 10/1/2012 10/1/2013 EACH OCCURRENCE $ 1.000,000 —,EXCESS LIAR ' CLAIMS-MADE AGGREGATE I$ 1,000,000 I LIED I I RETENTION$ 10,000 I S WORKERS COMPENSATION WC STATU' OTH- A AND EMPLOYERS'LIABILITY Y/N 12JWS59247 10/1/2012 10/1/2013 XI TORY I Ih11T5 EEL ANY PROPRIETOR/PARTNER/EXECUTIVE I S 500.000 OFFICER/MEMBER EXCLUDED? Y N I A E.L.EACH ACCIDENT (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE E 500,000 If yes.describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT I$ 500,000 8 Architects&Engineers Pro- LHR735791 110/01/2012 10/01/2013 5l,000,000 Per Claim $1,000,000 Aggregate $20.000 Deductible Ea Claim DESCRIPTION OF OPERATIONS(LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space Is required) Proof of Insurance CERTIFICATE HOLDER CANCELLATION For Insured's Records SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE '/"1 9r I The ACORD name and logo are registered marks of ACORD ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) KODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER 710 MILL BAY ROAD KODIAK, ALASKA 99615 Contract No. 2014-06 Change Order No. I Project Name, Number& Location Amount of Contract& Change Order Kodiak Long Term Care Facility Original Contract $Term Contract 495-535 452.150 09010.5 Previous Changes $ 0 Contractor This Change $ 6,262.50 NTE EMC Engineering Anchorage,AK Adjusted Contract $ 6,262.50 NTE Description of Change Cost Provide special inspection services for the Kodiak Long Term Care Facility $ 6,262.50 NTE project. Cost is Not to Exceed amount based on estimated number/type of inspections required. Hourly rates based on contract FY2014-06. The time provided for completion of the contract is(NI unchanged)(❑ increased)(0 decreased) by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply thereto. Accepted By: EMC ENGINEERING, LLC-Crystal Redding (- `. ' Date 8/5/2013 Contractor's Representative Recommended:Or 1 /{�"` ��PNDe• • Ai_ fir Date oI13/13 Engineering/Facilities Di 017; ♦`r e Director• Approved By: �. O tct 1H. (' ! st:—I i r�t,I 111 I# Date 81/WI, I, Manager(Less Than 810,00T r . -! Pa • Cler for III change orders on this c tract) —1 1cc If the change order or orders exceeds tli541<s' n t 0,000) dollars, it will require the signatures of A. The mayor and deputy presiding officer; B. The mayor and one(1)assembly member in the absence of the deputy presiding officer; C. The deputy presiding officer and one(I) assembly member in the absence of the mayor; or D. Any two (2)assembly members in the absence of the mayor and deputy presiding officer. Approved By: Date Mayor Deputy Presiding Officer Revised by MIS 06/14/06 SET` �..,.. _ .... ,___s_...,� 2113 , .,„ ,, ,,ct„,,,,,t:::),,,,,r; 1,. .orevi „ ,' - , , .;,, ._.,.,„...,,2,,,-.4.:,,,;;;—,r,,:,g4r" ;,,,,,.:-.11-1111tV# .,..:3 (CIP,3,,,,, — --t''' - '' 11- - s b ` r' 3 3 r' ky ' ice*,. i %- I. . ast ��, -,+�. u f --- -K ii �t .:iti . uS°,. " a 11 PUS' d .:.¢' - 4:4:.c� .3. � "svn�KaK -4"y':..'. 'lam 7 .y .'%"K *F y Y. zs`�`" +c` `, ..ry .a,Ys-3 : ,�3c s �e-k+Yr -t . ' L '••'��ry "-t+ . Js_s' -1(' �z. i s"" .'.3 Via. �" � . . p3� s® alts F,psi Prepared By:John Rego EMC Engineering, LLC 7/30/2013 Special Inspection and Testing Proposal Er.�` Prepared by EMC Engineering,LLC July 30,2013 Kodiak Island Borough ATTN: Matt Gandel 710 Mill Bay Road Kodiak, AK 99615-6398 Re: Kodiak Long Term Care Facility Revised Special Inspection and Material Testing Proposal EMC Engineering, LLC appreciates the opportunity to provide you this proposal. It has been requested to provide a cost proposal for services from June I, 2013 till duration of project. We have the staff and resources to perform all the testing and inspection services required for the Kodiak Long term Care Facility without the use of subcontractors. These services include Compaction Testing, Asphalt Testing, Earthworks Special Inspection, High Strength Grout Testing, Reinforced Concrete Special Inspection, Drill and Epoxy/Expansion Anchors Special Inspection, Structural Steel Welding/Bolting Special Inspection,NDT (Ultrasonic and Magnetic Particle) Structural Steel Testing, and miscellaneous Architectural,Mechanical and Electrical seismic restraint reviews. EMC also has the capabilities to perform additional specialty testing and inspections that may be required. EMC is qualified to perform the scope of services for this project. EMC's laboratory meets the requirements of ASTM E329 "Standard Specification for Agencies Engaged in Construction Inspection and/or Testing", ASTM D 3740 "Minimum requirements for Agencies Engaged in the Testing and/or Inspection of Soil and Rock", and ASTM C1077 "Standard Practice for Laboratories Testing Concrete and Concrete Aggregates", and ASTM D3666 "Standard Specification for Minimum Requirements for Agencies Testing and Inspecting Road and Paving Materials." EMC is also an Independent American Association of State Highway Transportation Officials (AASHTO) accredited laboratory and has been validated by the US Army Corp of Engineers. We are confident that our experienced technicians and inspectors will provide you with an independent testing agency that is safe, reliable, professional, and committed to ensuring this project is kept on track and within budget. We look forward to the opportunity to serve you on this project. Please contact us if you have any questions. Sincerely, EMC Engineering, LLC 5886 E Shop Circle Palmer, AK 99645 Page-2- Special Inspection and Testing Proposal Err- Prepared by EMC Engineering,LLC 0_N ii S ft e duz t_°" __ -_ . . Special Inspection Cost Schedule June 1,2013 through completion of project Description Pay Unit Quantity Cost Per Unit Total Cost Inspection—Earthwork HOUR 8 $75.00 $600.00 Inspection—Concrete HOUR 20 $75.00 $1,500.00 Technician—Concrete, Soils HOUR 7.5 $65.00 $487.50 Inspection—Wood HOUR 8 $75.00 $600.00 Set of 4 Test Cylinders— EACH 6 $150.00 $900.00 Includes I air,slump,unit weight,curing Compressive Strength Cylinders EACH 40 $25.00 $1,000.00 Asphalt Paving QC and Laydown control HOUR 4 $75.00 $300.00 Asphalt oil content with Sieve analysis EACH 1 $225.00 $225.00 Asphalt Sample Shipping EACH I $50.00 $50.00 Special Inspection Management EACH 4 $150.00 $600.00 Not to Exceed Fee All Items $6,262.50 • If"out of scope" items occur,notification will be issued prior to billing. • Reimbursable Expenses shall be the cost expenses incurred plus 10%. • Proposal represents work from June 1'to completion of project. • Quote is valid for 30 days from July 30,2013. Page-3- r f ` ;:-a� lit di it k 'shim/ I orough Engineering & Facilities Department "� e ,' Projects Office 710 Mill Bay Road ' ° i Kodiak, Alaska 99615 Phone (907) 486-9212 Fax (907) 486-9347 Date: August 8, 2013 To: Woody Koning, E/F Director From: Matt Gandel, Project Manager/Inspector RE: Long Term Care Facility Special Inspections Attached is a change order to contract FY2014-06 for EMC Engineering for special inspections at the Long Term Care Facility. This change order amount is based on the estimated number of inspections required from June 1 through the end of the project. EMC was initially written a purchase order for $7,000 for this project, of which $5,010 was expensed for inspection through May 30. Now that EMC has a contract based on the RFP we put out for special inspections, I would like to issue them a change order to that contract for the balance of inspections for this project. The total expensed on the purchase order plus this change order amount comes to $11,272.50, under the threshold that would require Assembly approval. The cost for all special inspections is being charged to the Construction line item in the budget, which has adequate funds (current budget attached). Long Term Care Facility Budget Updated: 8/7/2013 Subproject Budget LTD Exp Obligated Remaining 1 CM by Consultant $ 7,865.00 $ 7,865.00 $ - $ - 2 CM in House $ 9,174.00 $ 9,325.51 $ - $ (151.51) 3 Land S 15,350.00 $ 15,377.00 $ - $ (27.00) 4 Design Services $ 1,237,148.00 $ 767,910.35 $ 180,890.65 $ 288,347.00 5 Construction $ 15,464,346.00 $ 4,108,644.92 $ 11,329,230.61 $ 26,470.47 9 Indirect Admin $ 607,599.00 $ 121,566.74 $ - $ 486,032.26 11 Contingency $ 2,523,518.00 $ - $ - $ 2,523,518.00 PROJECT TOTAL $ 19,865,000.00 $ 5,030,689.52 $ 11,510,121.26 $ 3,324,189.22 KODIAK ISLAND BOROUGH . AGENDA STATEMENT REGULAR MEETING OF: SEPTEMBER 5, 2013 ITEM NO.: 13.A.2 TITLE: Contract No. FY2014-15 Between the Kodiak Island Borough and Risks and Rewards Management Group, LLC for the Revision and Rewrite of the Kodiak Area Emergency Operations Plan. ORIGINATOR: Community Development Director FISCAL IMPACT: ® Yes $31,455 or ❑ No Funds Available ® Yes ❑ No Account Number: 450-550-430-140-13005 Amount Budgeted: $35,000 ATTACHMENTS: Contract No. FY2014-15 APPROVAL FOR AGENDA: /!/[ / ' SUMMARY STATEMENT: The 2005 Kodiak Area Emergency Operations plan has become outdated due to personnel changes, changes in available resources, and the passage of time. The Community Development Department has worked through the process of selecting a contractor to revise and rewrite the outdated sections of that plan and to ensure the plan complies with FEMA's latest National Incident Management System and Incident Command System Standards. The Borough issued a Request for Proposals to complete a defined scope of work for this project on May 24, 2013. Five (5) planning firms submitted proposals. A three person review panel, with Incident Command System experience, scored the proposals. Based on those review panel scores, Risks and Rewards Management Group was selected as the most qualified proposer. Risks and Rewards Management Group has over 107 years of combined emergency management experience. That experience includes 86 years in Alaska, with 20 of those 86 years of experience being in Kodiak. Their experience encompasses participation in 60 Alaska disaster operations and work on 50 Alaska Emergency Operations Plans. Risks and Rewards Management Group is familiar with the geography and known hazards of the Kodiak archipelago. They are familiar with the island's communities and representative emergency management personnel. Money for this project will come from the $35,000 grant provided to the Borough by the ALaska Division of Homeland Security and Emergency Management under the 2012 State Homeland Security Grant Program. Staff is recommending approval of this contract. RECOMMENDED MOTION: Move to authorize the Manager to execute Contract No. FY2014-15 with Risks and Rewards Management Group, LLc of Anchorage, AK for the revision and rewrite of the Kodiak Area Emergency Operations Plan in an amount not to exceed $31,455. Kodiak Island Borough Page 1 of 1 Angela MacKenzie Subject: FW: Bidders list - EOP Update Attachments: Final RFP Evaluation Scores With Location.pdf Apparently I did not answer Assembly member Austerman's question correctly last night. As I understand it now, she was asking how many entities responded to our need to update the Kodiak EOP (In fact I may have also answered Assembly members Stutes questions incorrectly as well). I thought Louise was asking how may entities responded to our maintenance contract for warning sirens.The answer to that is one. I carried that thought over in responding to Assembly member Austerman's question. Attached is a spreadsheet that identifies those (5)firms, as well as where they are located, who expressed interested in updating the Kodiak EOP. I apologize for the miscommunication. Bud 2013 KODIAK AREA EOP UPDATE RFP EVALUATION SHEET PROPOSAL SUBMITTED BY A. KNIAZIOWSKI B.TUCKER J. MAKER COMBINED DIVIDED BY/$ AVERAGED SCORE TOTAL SCORE * TOTAL SCORE * TOTAL SCORE * TOTAL SCORE OF RATERS(3) SCORE ** RANKING A. Risk and Rewards Management Group, LLC 365 425 470 1260 /3 = 420 q1*** (Anchorage,AK and Missoula, MT) B. Missal, LLC 270 340 370 980 /3 = 327 #3 (Anchorage,AK) C. Emergency Services Consulting International 275 200 345 820 /3 = 273 #5 (Wilsonville,OR) D. Public Safety Consultants Northwest, LLC 270 360 370 1000 /3 = 333 #2 (Seattle and Colorado Springs) E. UMIAQ, LLC 245 305 335 885 /3= 295 #4 (Anchorage) * Individual evaluator total scores for each proposal are based on the evaluation criteria and formulas listed in the RFP. ** Averaged scores are the sum of each proposal's individual evaluator total scores divided by the number of evaluators(3) as stated in item K of the Instructions to Proposers section of the RFP. *** Highest scored proposal (highlighted). That proposer will be asked to either negotiate a final Contract or to clarify their current proposal for a best and final offer. If negotiations are not successful with the top ranked proposer, negotiations will commence with the next highest ranked proposer until an agreement is reached. If an agreement is not reached with any of the proposers, all proposals will be rejected and a new request for proposals will be generated with a reduced/revised scope of work. Prepared by: Jack L. Maker KIB Code Enforcement Officer Professional Services Agreement with Risks and Rewards Management Group, LLC, for the Revision and Rewrite of the Kodiak Area Emergency Operations Plan This AGREEMENT, made and entered into this 5th day of September, 2013 by and between the KODIAK ISLAND BOROUGH, organized under the laws of the State of Alaska, hereinafter referred to as the "Borough" and Risks and Rewards Management Group, LLC, a limited liability company authorized to do business in Alaska, with offices located at Anchorage, Alaska, hereinafter referred to as the "Contractor." WITNESSETH WHEREAS, the Borough wishes to enter into a contract with an independent contractor to provide the necessary technical and professional services required to revise and rewrite the Kodiak Area Emergency Operations Plan; and WHEREAS, in response to a request for proposals, Risks and Rewards Management Group, LLC submitted a proposal asserting it is qualified to perform these services and able to do so in a timely manner; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1.0 DEFINITIONS. 1.1 "Agreement" shall mean this Professional Services Agreement , including: Exhibit A- Borough's Request for Proposals issued May 24,2013. Exhibit B - Risks and Rewards Management Group, LLC proposal. 1.9 "Change Order" is an addition to, or reduction of, or other revision approved by the Borough in the scope, complexity, character, or duration of the services or other provisions of this Agreement. 1.3 "Borough" shall mean the Kodiak Island Borough, Alaska. 1.4 "Contracting Officer" shall mean Charles E. Cassidy, Jr. Borough Manager, and include any successor or authorized representative. 1.5 "Project" shall mean the tasks required to revise and rewrite the current Kodiak Area Emergency Operations Plan, as further described in the Borough's request for proposals issued May 24,2013. 2.0 TERM OF AGREEMENT. This Agreement shall take effect upon execution. This Agreement shall remain in full force and effect for a period of seven (7) months and further, until all claims and disputes have been concluded. The work is considered complete when the Borough has received and found acceptable the finished product of all work described in 5.0 Scope of Services or changes thereto. This date is not necessarily the Completion Date as described in 6.0 Completion Date. This Agreement may be amended only in writing and upon compliance with all applicable statutes, ordinances, and regulations. 3.0 COMPENSATION. The Borough agrees to pay the Contractor as compensation for completed services an amount not to exceed$ 31,455 as specified in Exhibit B. 4.0 PAYMENT. All requests for payment shall be for work completed as specified in Exhibit A unless otherwise agreed to by KIB. The Contractor shall provide any additional information to KIB which may be reasonable in support of any payment request. Monthly invoices shall be delivered to KIB no later than the end of the month and shall be paid within thirty (30) days from the date of the invoice unless KIB shall notify the Contractor in writing of its reason for not making payment of the sums requested. A service charge of one and one half percent(1.5%) per month may be charged on balances not paid by KIB within the terms stated above. 5.0 SCOPE OF SERVICES. The Borough and Contractor have agreed upon a scope of work for the Contractor to complete the project as specifically described in the"Scope of Work" section of Exhibit A. This Scope of Services can only be changed in writing pursuant to Section 27.0 of this Agreement. 6.0 SCHEDULES FOR COMPLETION. The schedule for completion for all work described herein shall be as follows: a. The completed draft versions of revised and rewritten plan sections described in Exhibit A shall be delivered to the Borough no later than February 7, 2014. b. The completed final versions of revised and rewritten plan sections described in Exhibit A shall be delivered to the Borough no later than February 28, 2014. 7.0 PERSONNEL/ORGANIZATION. 7.1 Key Personnel. Work and services provided by the Contractor will be performed by: As specified in Exhibit B. 7.2 Changes in Key Personnel. The Contractor shall give the Borough reasonable advance notice of any necessary substitution or change of key personnel and shall submit justification therefore in sufficient detail to permit the Borough to evaluate the impact of such substitution on this Agreement. No substitutions or other changes shall be made without the written consent of the Borough. 8.0 STANDARD OF PERFORMANCE. The Contractor agrees to provide all required professional services to complete the project and any additions or changes thereto. The Contractor accepts the relationship of trust and confidence established between it and the Borough by this Agreement. The Contractor covenants with the Borough to furnish its best skill and judgment, and to further the interest of the Borough at all times through efficient business administration and management. The Contractor shall provide all services in a competent manner. It is understood that some of the services to be rendered hereunder required professional judgment and skill. In those cases, the Contractor agrees to adhere to the standards of the applicable profession. Page 2 of 7 9.0 TIMELINESS OF PERFORMANCE. Time is of the essence in this Agreement. Contractor's failure to meet any such deadlines or required performance may adversely imperil other contractual obligations of the Borough. 10.0 COMPLIANCE WITH LAWS. The Contractor shall be familiar with and at all times comply with and observe all applicable federal, state and local laws, ordinances, rules, regulations, and executive orders, all applicable safety orders, all orders or decrees of administrative agencies, courts, or other legally constituted authorities having jurisdiction or authority over the Contractor, the Borough, or the service which may be in effect now or during performance of the services. 11.0 INDEMNITY. The Contractor shall indemnify, defend, and hold harmless the Borough from and against any claim of, or liability for, negligent acts, errors, and omissions of the Contractor under this agreement, including attorney fees and costs. The consultant is not required to indemnify, defend, or hold harmless the Borough for a claim of, or liability for, the independent negligent acts, errors, and omissions of the Borough. If there is a claim of, or liability for, a joint negligent act, error, or omission of the Contractor and the Borough, the indemnification, defense, and hold harmless obligation of the Contractor, and liability of the parties, shall be apportioned on a comparative fault basis. In this provision, "Contractor" and "Borough" include the employees, agents, and contractors who are directly responsible, respectively, to each. In this provision, "independent negligent acts, errors, and omissions of the Borough" means negligence other than in the Borough's selection, administration, monitoring, or controlling of the Contractor, or in approving or accepting the Contractor's work or the Contractor's subcontractors. 12.0 INSURANCE. 12.1 Contractor shall, at all times, at it's own expense, keep in force the following described insurance for protection against the claims of employees or other persons, insuring both Contractor and KIB against liability that may accrue against them or either of them in connection with Contractor's performance under this agreement. a. Insurance, in at least the required statutory amounts, covering claims under Workers' Compensation, disability benefits, and other similar employee benefit acts; b. Public liability insurance covering bodily injury, death, and property damage with combined single limit of not less than $2 million; and c. Professional liability insurance in an amount of not less than $I million. 12.2 If Contractor fails to comply with the insurance requirements of this agreement, KIB may terminate the Agreement with ten (10) days' written notice. 12.3 Contractor covenants to maintain all insurance policies required in this Agreement for the period of time in which a person may commence a civil action as prescribed by the applicable statutes of limitations. The coverage required by this Agreement shall cover all claims arising in connection with the performance of Contractor under this agreement, whether or not asserted during the term of this Agreement and even though judicial proceedings may not be commenced until after the expiration of this Agreement. 12.4 If Contractor is self-insured, KIB will require a statement to that effect; Page 3 of 7 12.5 KIB will require a Certificate of Insurance for liability and errors and omissions insurance, especially for Contractor acting as agent(n/a if self insured); and 12.6 Kodiak Island Borough must be named as "additionally insured". 13.0 GOVERNING LAW. The Laws of Alaska will determine the interpretation, performance and enforcement of this Agreement. 14.0 OWNERSHIP OF' WORK PRODUCTS. Payment to the Contractor for services hereunder include full compensation for all work products and other materials produced by the Contractor and its subcontractors pertaining to this Agreement. The originals of all material prepared or developed by the Contractor or its employees, agents, or representatives hereunder, including documents, drawings, designs, calculations , maps, sketches, notes, reports, data, models, computer tapes, and samples shall become the property of the Borough when prepared, whether delivered or not, and shall, together with any materials furnished the Contractor and its employees, agents, or representatives by the Borough hereunder, be delivered to the Borough upon request and, upon termination or completion of this Agreement. Materials previously created and copyrighted by the Contractor included in this project will remain property of the Contractor. Copies will be made available to the Borough upon request. Materials purchased from and copyrighted by third parties are not included in this provision. 15.0 PATENTS, TRADEMARKS, AND COPYRIGHTS. The Contractor agrees to defend, indemnify, and save the Borough harmless from and against any and all claims, costs, royalties, damages and expenses of any kind of nature whatsoever (including attorneys' fees) which may arise out of or result from or be reasonably incurred in contesting any claim that the methods, processes, or acts employed by the Contractor or its employees in connection with the performance of services hereunder infringes or contributes to the infringement of any letter patent, trademark, or copyright. In case such methods, processes, or acts are in suit held to constitute infringement and use is enjoined, the Contractor, within reasonable time and at its own expense, will either secure a suspension of the injunction by procuring for the Borough a license or otherwise, or replace such method, process, etc., with one of equal efficiency. 16.0 NONWAIVER. No failure of the Borough or Contractor to insist upon the strict performance by the other of any of the terms of this Agreement or to exercise any right or remedy herein conferred shall constitute a waiver or relinquishment to any extent of its rights to rely upon such terms or rights on any future occasion. Each and every term, right, or remedy of this Agreement shall continue in full force and effect. 17.0 SAFETY/PERFORMANCE. The Contractor shall perform the work in a safe and workmanlike manner. The Contractor shall comply with all federal and state statues, ordinances, orders, rules, and regulations pertaining to the protection of workers and the public from injury or damage, and shall take all other reasonable precautions to protect workers and the public from injury or damage. 18.0 SUSPENSION OR TERMINATION. 18.1 Fault Termination or Suspension. This Agreement may be terminated by either party upon ten (10) days written notice if the other party fails substantially to perform in accordance with its terms. If the Borough terminates this Agreement it will pay the Contractor a sum equal to the percentage of work completed and accepted by the Page 4 of 7 Borough that can be substantiated by the Contractor and the Borough, offset by any amounts owed to the Borough. However, within the ten (10) day Notice of Intent to terminate the party in default shall be given an opportunity to present a plan to correct its failure. 18.2 Convenience Suspension or Termination. The Borough may at any time terminate or suspend this Agreement for any reason including its own needs or convenience. In the event of a convenience termination or suspension for more than six (6) months, the Contractor will be compensated for authorized services and authorized expenditures performed to the date of receipt of written notice of termination or suspension. No fee or other compensation for the uncompleted portion of the services will be paid, except for already incurred indirect costs which the Contractor can establish and which would have been compensated but because of the termination or suspension would have to be absorbed by the Contractor without further compensation. 18.3 Activities Subsequent to Receipt of Notice of Termination or Suspension. Immediately upon receipt of a Notice of Termination or suspension and except as otherwise directed by the Borough or its Representative, the Contractor shall: a. stop work performed under this Agreement on the date and to the extent specified in the Notice; and b. transfer title to the Borough (to the extent that title has not already been transferred) and deliver in the manner, at the times, and to the extent directed by the Borough's representative, work in progress, completed work, supplies, and other material produced as a part of, or acquired in respect of the performance of the work terminated or suspended by the Notice. 19.0 EQUAL EMPLOYMENT OPPORTUNITY. The Contractor shall not discriminate against any employee or applicant for employment because of race, color, national origin, religion, political affiliation or belief, age, disability, sex, sexual orientation, marital or veteran status, pregnancy, or parenthood. The Contractor shall take affirmative action required by law to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, national origin, religion, political affiliation or belief, age, disability, sex, sexual orientation, marital or veteran status, pregnancy, or parenthood. 20.0 NO ASSIGNMENT OR DELEGATION. The Contractor may not assign, subcontract or delegate this Agreement, or any part of it, or any right to any of the money to be paid under it without written consent of the Contracting Officer. 21.0 INDEPENDENT CONTRACTOR. The Contractor shall be an independent contractor in the performance of the work under this Agreement, and shall not be an employee or agent of the Borough. 22.0 PAYMENT OF TAXES. As a condition of performance of this Agreement, the Contractor shall pay all federal, state and local taxes incurred by the Contractor and shall require their payment by any other persons in the performance of this Agreement. 23.0 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully govern the services performed by the Contractor. If any term, condition, or provision of this Agreement is Page 5 of 7 declared void or unenforceable , or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. 24.0 ENTIRE AGREEMENT. This Agreement contains the entire agreement between the parties as to the services to be rendered by the Contractor. All previous or concurrent agreements. representations, warranties, promises, and conditions relating to the subject matter of this Agreement are superseded by this Agreement. 25.0 COMPLETION OF WORK, TERM OF AGREEMENT. The Contractor shall perform all work in a timely fashion, and in accordance with the schedules included in this Agreement and Exhibits. 26.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement, if not otherwise resolved by the parties, shall be in the appropriate Alaska State court in Anchorage or Kodiak, Alaska. 27.0 CHANGES IN SCOPE OF WORK. 27.1 General. No claim for additional services not specifically provided in this Agreement will be allowed, nor may the Contractor do any work or furnish any materials not covered by the Agreement unless the work or material is ordered in writing by the Contracting Officer. Preparation of Change Orders and design changes, due to errors and/or omissions by the Contractor, will be done at the sole expense of the Contractor. 27.2 Changes in Scope of Work. The Borough or its representative may, at any time, by a written Change Order delivered to the Contractor, make changes to the scope of work, or authorize additional work outside the scope of work. 27.3 Compensation to the Contractor. If any Change Order for which compensation is allowed under this Article causes an increase or decrease in the estimated cost of, or time required for, the performance of any part of the work under this Agreement, or if such change otherwise affects other provisions of' this Agreement • an equitable adjustment will be negotiated . Such an adjustment may be: a. in the estimated cost or completion schedule, or both; b. in the amount of fee to be paid ; and c. in such other provisions of the Agreement as may be affected , and the Agreement shall be modified in writing accordingly. 27.4 Claims for Adjustment. Any claim by the Contractor for adjustment under this section must be asserted within fifteen (15) days from the day of receipt by the Contractor of the notification of change; provided, however, that the Borough or its representative, deciding that the facts justify such action, may receive and act upon any such claim asserted at any time prior to final payment under this Agreement. Failure to agree to any adjustment shall be a dispute within the meaning of Section 26.0 of this Agreement. 28.0 LIMITATION OF FUNDS. Page 6 of 7 28.1 At no time will any provision of this Agreement make the Borough or its representative liable for payment for performance of work under this Agreement in excess of the amount that has been appropriated by the Borough Assembly and obligated for expenditure for purposes of this Agreement. 28.2 Change orders issued pursuant to Section 26 of this Agreement shall not be considered an authorization to the Contractor to exceed the amount allotted in the absence of a statement in the change order, or other modification increasing the amount allotted. 28.3 Nothing in this Section shall affect the right of the Borough under Section 18 to terminate this Agreement. 29.0 PRIOR WORK. For the purposes of this Agreement, work done at the request of the Borough or its representative before execution of this Agreement shall be deemed to he work done after its execution and shall be subject to all the conditions contained herein. 30.0 NOTICES. Any notices, bills, invoices, or reports required by the Agreement shall be sufficient if sent by the parties in the United States mail, postage paid,to the address noted below: Kodiak Island Borough Risks and Rewards Management Group,LLC Attn: Borough Manager Attn: Greg Gould 710 Mill Bay Road,Rcnn 125 PO Box 113246 Kodiak,Alaska 99615 Anchorage,AK 99511 IN WITNESS WHEREOF,the parties have executed this Agreement. Kodiak Island Borough • By: Charles E.Cassidy Jr. By: Greg Gould Title:Borough Manager • Title: Vice President, Principal Consultant Date: Date: 8 - LZ- v) Pc �S' & C1/4' ATTEST: Nova Javier,CMC Borough Clerk Page 7 of 7 Kodiak Island Borough Contract 2014-XX " EXHIBIT A" TABLE OF CONTENTS ADVERTISEMENT 1 PAGE INSTRUCTIONS TO PROPOSER 3 PAGES SUBMITTAL PAGE 1 PAGE EVALUATION CRITERIA 1 PAGE SCOPE OF WORK 3 PAGES KODIAK ISLAND BOROUGH 710 Mill Bay Road Kodiak. AK 99615 ADVERTISEMENT KODIAK ISLAND BOROUGH REQUEST FOR PROPOSALS FOR A CONSULTANT FOR THE REVISION AND REWRITE OF THE KODIAK AREA EMERGENCY OPERATIONS PLAN The Kodiak Island Borough hereby invites proposals for the revision and rewrite of the KODIAK AREA EMERGENCY OPERATIONS PLAN. The chosen consultant shall provide the necessary technical and professional services needed to fulfill and complete the tasks defined in the scope of work. Sealed Proposals must be submitted and marked "Proposal — Kodiak Area Emergency Operations Plan" on or before June 21, 2013, at 2:00 P.M., local time. Such proposal must be received by the Kodiak Island Borough Manager's Office on or before said time and date to be considered. Proposal documents are available from the Kodiak Island Borough website located at: www.kodiakak.us, the Community Development Department, Room 205, 710 Mill Bay Road, Kodiak, Alaska 99615, and by telephone (907) 486-9363 or by fax (907) 486-9396. The borough reserves the right to accept or reject any and all proposals, or waive any and all technicalities or informalities as it deems appropriate. Publish: Kodiak Daily Mirror— May 24, 29, 31 & June 5, 2013 Publish: Anchorage Daily News — May 24, 29, 31 &June 5, 2013 REQUEST FOR PROPOSALS (REP) CONSULTANT FOR REVISIONS AND REWRITE OF THE KODIAK AREA EMERGENCY OPERATIONS PLAN INSTRUCTION TO PROPOSERS A. EXAMINATION OF THE DOCUMENTS: Before submitting a proposal, the proposer is encouraged to: I. Carefully examine and acquaint themselves with all portions of the proposal and scope of work. 2. Fully inform themselves of existing conditions and limitations. 3. Include in their proposal sums sufficient to cover all items required by the REP, and to rely entirely upon their own examination in making their proposal. The submission of a proposal shall be taken as prima facie evidence of compliance with this paragraph. 4. If material required for proposal purposes by these documents is absent, the proposer is required to notify the Community Development Department, Phone (907) 486-9363, Facsimile (907)486-9396. B. INTERPRETATIONS: Should a proposer find discrepancies in or omissions from, the REP, or be in doubt as to its meaning, they should at once notify the Community Development Department which will send written instructions or addenda to all proposers. The Kodiak Island Borough will not be responsible for oral interpretations. Questions received less than five (5) working days before proposal close will not be answered. All addenda issued during the time of proposals shall become part of the RFP. Questions or requests for clarifications shall be directed to the Community Development Department Director. Questions or requests for clarification directed to any other member of the borough staff may be grounds for rejection of the proposal as being irregular. C. FORM OF PROPOSAL: Proposals should be prepared simply and economically, providing a straightforward, concise description of the proposer's ability to meet the requirements of the RFP. Fancy bindings, colored displays, promotional material, etc., are not desired. Emphasis should be on completeness and clarity of content. Page limits stated should be followed. D. ALTERNATES: Alternate proposals, other than those called for in the Scope of Work, shall not be considered. The failure of a proposer to propose upon all items in the scope of work may cause the rejection of the proposal as irregular. Instructions to Proposers Page I of 3 E. SIGNATURE: Each proposal must be signed in longhand by the proposer with their usual signature. Proposals by partnerships must be signed with the partnership name by one of the partners, followed by the signature and designation of the partner signing. Proposals by corporations must be signed with the legal name of the corporation, followed by the name of the state of incorporation, and by the signature of the president, secretary, or other person authorized to bind in the matter. F. SUBMISSION OF PROPOSAL: Proposal documents shall be enclosed in a sealed envelope, addressed, marked, and delivered as follows: MARK IN LOWER LEFT HAND CORNER: ADDRESS: PROPOSAL DOCUMENTS Kodiak Island Borough REVISIONS AND REWRITE Manager's Office EMERGENCYOPERATIONS PLAN 710 Mill Bay Road Kodiak, AK 99615 G. PROPOSAL DOCUMENTS: PROPOSALS WILL NOT BE CONSIDERED if the following documents are not completely filled out and submitted with the proposal: I. Submittal Page (including Receipt of Addenda acknowledged) 2. Non-collusion Affidavit 3. Copy of State of Alaska Business License 4. Copy of all applicable Professional Licenses/Certificates 5. Proposal (see scope of work) H. MODIFICATIONS: No oral or telephone modifications of any proposal submitted will be considered. I. WITHDRAWAL OF PROPOSAL: Any proposer may withdraw their proposal either personally or by written request at any time prior to the time set for the proposal opening. No proposal may be withdrawn or modified after the time set for the opening thereof. J. EVIDENCE OF QUALIFICATIONS: Upon the request of the Borough, a proposer whose proposal is under consideration for the award of a Contract shall submit promptly to the Borough requested evidence of the proposer's financial resources, their experience, their performance in completing other projects of a similar nature and the organization and equipment they have available for performance of the contract. Instructions to Proposers Page 2 of 3 K. AWARD: Each proposal will be rated independently. The total score of all raters will be averaged by the number of raters. A proposer whose proposal is scored the highest will be asked to either negotiate a final Contract or to clarify their current proposal for a best and final offer. If negotiations are not successful with the top ranked proposer, negotiations will commence with the next highest ranked proposer until an agreement is reached. If an agreement is not reached with any of the proposers, all proposals will be rejected and a new request for proposals will be generated with a reduced/revised scope of work L. BOROUGH'S RIGHT TO REJECT PROPOSALS: The Borough reserves the right to reject any or all proposals and to waive any informalities. However, informalities that will not be waived are: timeliness and manual signature requirements. M. CONTRACT AGREEMENT: The proposer whose proposal is accepted shall execute a contract and furnish the required insurance within ten (10) working days after a Notice of Intent to Award is issued. The contract shall be considered executed by the successful proposer when the contract is signed by an authorized representative of the proposer, and any required insurance certificate(s) are received by the Kodiak Island Borough. Failure or neglect of the proposer to execute a contract within the time specified may result in the award of the contract to the next ranked proposer. The Borough will execute the contract within ten (10) working days after execution by the successful proposer as set forth above. The date the contract is executed by the Borough is the contract date. The rights and obligations provided for in the contract shall become effective and binding upon the parties on the contract date. The Notice to Proceed will be issued within seven (7) working days of the contract date unless otherwise specified in the scope of work. The effective date of the Notice to Proceed shall be within ten (10) working days of the contract date, unless otherwise specified in the scope of work. N. PROTEST OF AWARD OF PROPOSAL: A proposer has a right to request Borough Manager review of the recommendation to the Assembly of the apparent successful proposal if the proposer believes there has been an error in the proposal procedures. In order to receive notice of the apparent successful proposal, proposers must provide to the borough a telephone number, including a message phone number, physical and mailing addresses and facsimile number. It is the proposer's responsibility to follow the selection process and stay apprised of the date of the proposal opening. The proposer will have two days from the date of notice of apparent successful proposal to request mayoral review. Instructions to Proposers Page 3 of 3 REQUEST FOR PROPOSALS CONSULTANT FOR EMERGENCY OPERATIONS PLAN REVISIONS AND REWRITE SUBMITTAL PAGE DATE COMPANY NAME (SIGNATURE— IN INK) ADDRESS (mailing) NAME - (TYPED OR PRINTED) CONTACT PERSON TITLE PI-ZONE NUMBER/FAX NUMBER E-MAIL ADDRESS If Partnership; Partnership Name, Signature and Designation of Partner Signing: ADDENDA: Receipt of Addenda Numbers is hereby acknowledged. (Signature) It shall be the responsibility of the proposer to see that their proposal is received at or before the time fixed for opening. Proposals must include: This Submittal Page (including Receipt of Addenda acknowledged) Non-Collusion affidavit Copy of Alaska Business License Professional Licenses/Certificates Proposal (see scope of work) REQUEST FOR PROPOSALS CONSULTANT FOR EMERGENCY OPERATIONS PLAN REVISIONS AND REWRITE EVALUATION CRITERIA Weight: Each criterion has an assigned weight (whole numbers between I and 100) which will be used to establish the relative importance of each aspect of the proposal. Rating: Borough and city staff and members of the LEPC will rate the proposals. Ratings will be from 0 - 5 points with 5 being the best. Contract Negotiation: The Kodiak Island Borough will attempt to negotiate a contract with the top ranked proposer. If the negotiation fails with the top ranked proposer the Kodiak Island Borough will proceed to negotiate with the next highest ranked proposer. Criteria: Restatement of Services Required 2 Pages Maximum WEIGHT 5 Attach a restatement of the proposed scope of work, which outlines the project objectives and scope. as perceived. Elaborate on the tasks, conditions. or other specifics deemed significant and necessary to demonstrate a complete understanding of the technical and substantive issues to be addressed in the project. 2. Methodology and Project Management 4 Pages Maximum WEIGHT 30 Describe your approach to performing the scope of work. Include a suggested time frame for task completion. 3. Qualifications and Experience 3 Pages Maximum WEIGHT 30 Provide information which demonstrates that the proposer, and all individuals rendering services under the proposal, have adequate qualifications and experience to provide the services required. Include the names and phone numbers of three references. Attach professional qualifications for all participants (does not count towards the three page limit). 4. Special Qualifications 1 Page Maximum WEIGHT 10 Attach a narrative that explains why the proposer is especially qualified to undertake this project. 5. Fee 1 Page Maximum WEIGHT 2 Specify a fee, and suggested payment schedule, for providing services. Also provide a fee schedule for any additional services beyond the basic scope of services. Formula for Fees Lowest Proposed Fee Proposed Fee = Score X Points = Criterion Score TOTAL POSSIBLE SCORE I. 5 X 5 = 25 2. 5 X 30 = 150 3. 5X30 = 150 4. 5X10 = 50 5. X 25 = 25 TOTAL POSSIBLE POINTS (0 to 400) REQUEST FOR PROPOSALS CONSULTANT FOR REVISION AND REWRITE OF THE KODIAK AREA EMERGENCY OPERATIONS PLAN SCOPE OF WORK The proposer shall demonstrate the ability to provide the necessary technical and professional services needed to fulfill and complete the tasks defined in this scope of work. The proposer shall have the necessary expertise, experience and ability to complete the work in a timely and professional manner to the satisfaction of the Kodiak Island Borough. The successful proposer will be provided with the following documents and materials at the start of the contract: -Copy of the current Borough Emergency Operations Plan and related appendices and annexes in MS Word. -Pertinent Borough and City of Kodiak Ordinances -List of contacts for various borough and city staff and community officials It is expected that only those sections of the Borough plan that have become outdated due to personnel changes and the passage of time will be revised or re-written. Specific forms, checklists or other sections that will be contained in the revised emergency operations plan will be updated to assure compliance with Borough and city ordinances, regulations, policies and staffing. A project management team consisting of the members of the Local Emergency Planning Committee (LEPC) and Emergency Services Organization (ESO), working through the Kodiak Island Borough Community Development Department, will oversee and manage the project, and the successful proposer's performance, including all project deliverables. The successful proposer is expected to meet, either in person or via teleconference, at least bi- weekly or as needed during the project time frame to assure open and on-going communications between the project management team and the proposer's project manager. It is anticipated that teleconferencing may be selected as often as possible to reduce costs. The proposer's project manager shall meet, at a minimum, in person with the project management team at the beginning of the project, at the time of delivery of drafts of the plan and upon delivery of the final plan. The following items, at a minimum, are the services or performances required to satisfactorily meet this scope of work: -Meet with project team at least bi-weekly during the term of the contract. -Interview as necessary, Borough, City, LEPC/ESO members, and the public to facilitate the revisions and rewrite of the Plan. Update organizational charts and Incident Command Structure and resource inventory for all elements of the EOP. -Produce companion documents pertaining to Continuity of Operations (COOP), Evacuation Plan, and other EOP Plan elements recommended by the Alaska Division of Homeland Security and Emergency Management. Scope of Work Page I of 3 -Update and revise plan as necessary to ensure compliance with latest NIMS and ICS standards. -Update plan specific sections related to resources; particularly private sector resources (e.g., processing plants and equipment, etc.) -Include in the Plan updated checklists and staffing charts for each ICS function or task that is identified in the Plan. -Provide appropriate plan coordination with the Small Community Emergency Response Plans produced by Alaska DI-IS&EM for remote Kodiak communities. Revised plan sections shall be delivered in draft form in hard copy (1 copy) and in Microsoft Word format. The final version of the revised plan sections, shall be delivered as one (I) camera ready, reproducible copy for each section, one copy of each revised plan section in Microsoft Word format, and one copy of a HTML or PDF compatible format to be placed on the Borough's Web Site. The Borough shall retain all rights to any work products produced as a result of this project, including draft documents and the final plan. Minimum Qualifications: Substantial experience with emergency management, incident management or emergency operations, either as an individual or as the company proposing. Experience with the development of emergency operations plans for a municipal, state or federal agency. Strong working knowledge of the National Incident Management System (NIMS) and Incident Command System (ICS) as required by the Alaska Division of Homeland Security & Emergency Management. Technical and professional expertise to complete the project in a timely manner. Time Line: The project is expected to be completed over eight (8) months. Current funding for the project expires on March 31, 2014, but the borough would like the deliverable products by February 28, 2014 so as to make any needed amendments and to adopt the revised plan prior to grant termination. Proposers are encouraged to develop a realistic, phased approach for project completion. Funding: Funding for this project is provided through a grant from the State of Alaska to the Kodiak Island Borough. Funds available are approximately $35,000. Scope of Work Page 2 of 3 Proposal Format: Proposals shall be submitted in the following format: Submittal Page (including Receipt of Addenda acknowledge) Non-Collusion affidavit Copy of Alaska Business License Professional Licenses/Certificates Proposal: Restatement of Services Required Methodology and Project Management (including project time frame) Qualifications and Experience (including references) Special Qualifications Fee Requirements Payment: The payment schedule for this project will be to pay a maximum of 50% of the contract price upon delivery of a complete draft plan. Earlier payments may be made based on a payment schedule contained in an accepted proposal. An additional 25% may be paid at the time final plan revisions are completed, with final payment upon delivery of the Final Plan in camera ready, hard copy and electronic formats. Scope of Work Page 3 of 3 4 Risk and Rewards o Management Group, LLC N 0 Kodiak Island Borough L Attn: Manager's Office + ' 710 Mill Bay Road C — Kodiak, AK 99615 0 m U PROPOSAL - KODIAK AREA _ EMERGENCY OPERATIONS PLAN CD CO m W C ca a D 0 PROPOSAL DOCUMENTS REVISIONS AND REWRITE EMERGENCY OPERATIONS PLAN REQUEST FOR PROPOSALS 1 CONSULTANT FOR EMERGENCY OPERATIONS PLAN REVISIONS AND REWRI IL SUBMITTAL PAGE June 20, 2013 Risks and Rewards Management Group, LLC DAT. COMPANY NAME \I PO Box 113246 Anchorage, AK 99511 � v1. , (SIGNA 'E—IN INK) ADDRESS (mailing) Greg Gould Greg Gould NAME- (TYPED OR PRINTED) CONTACT PERSON Phone: 907.441.9561 Vice President, Principle Consultant Fax: 907.339.5327 TITLE PHONE NUMBER/FAX NUMBER risksmgtgrp @gmail.com E-MAIL ADDRESS If Partnership; Partnership Name, Signature and Designation of Partner Signing: none ADDE : Re t ddenda Numbers is hereby acknowledged. (Signature) It shall be the responsibility of the proposer to see that their proposal is received at or before the time fixed for opening. Proposals must include: This Submittal Page(including Receipt of Addenda acknowledged) Non-Collusion affidavit Copy of Alaska Business License Professional Licenses/Certificates Proposal(see scope of work) JAlaska Business License# 976731 LI Alaska Department of Commerce, Community, and Economic Development Division of Corporations, Business and Professional Licensing P.O. Box 110806, Juneau, Alaska 99811-0806 This is to certify that RISKS AND REWARDS MANAGEMENT GROUP P.O. BOX 113246 ANCHORAGE AK 99511 owned by RACHEL ANDREWS is licensed by the department to conduct business for the period July 19, 2012 through December 31, 2012 for the following line of business: 54- Professional, Scientific and Technical Services .�, OF TIi}, This license shall not be taken as permission to do business in the state without y' '"=-. having complied with the other requirements of the laws of the State or of the United States. E..7 r This license must be posted in a conspicuous place at the business location. ; '� - "+' It is not transferable or assignable. µ _.;- ,6-.."-, iY Susan K. Bell - .C.S—"l7 '1j Commissioner O T ' �'�r.e51'fr in 17i , k g Emergency,Ope resat ons Plan Update r 4 �" �; f<'odtak?I`sladdtBoroh -, Non-Collusion Affidavit The staff presented in this proposal and the legal RRMG understands that the deliverables, both hard copy ownership of RRMG provide no conflict of interest and MS Word, must be provided in draft form for with the Kodiak Island Borough. There are no recent review and that the final updated sections will be employment, family relations or financial interests produced in a camera ready, reproducible format,in MS between the contracting parties. Word and in PDF for publication on KIB's website,with the Borough retaining all rights to work produced under this project. 1. Restatement of Services Required 2. Project Methodology and Approach RRMG's team has a long history of Emergency Planning. We appreciate the Kodiak Island Borough's (KIB) forward thinking and proactive attitude toward planning. The true value of an EOP and its annexes is both in the RRMG understands that the KIB's 2005 Emergency planning process and in the quality of the plan.The Operations Plan (EOP) is due for revision. RRMG approach to Emergency Operations Planning places a premium on both of these aspects. Successful RRMG understands that certain portions of the 2005 EOP plans rely on a large number of people to be involved in have become outdated due to changes in staff, the plan development if it is to be implemented ordinances,and the current situation in 2013 in the KIB. successfully in an emergency. Our team uses a diverse Additionally,it is important that all the plans in KIB's and thorough approach to working through the planning emergency management suite work together. We process and creating agency and community buy-in for understand that an integral part of the process will be to its EOP. Our methodology is both comprehensive and make sure that the EOP,the Continuity of Operations logical' Plan,the Evacuation Plan, Hazard Mitigation Plan,etc. all Following is an outline of our planning methodology for work together seamlessly as recommended by the Division of Homeland Security and Emergency the KIB EOP that meets the needs of both the Borough Management (DHS&EM). _ emergency management staff and the requirements of the RFP: RRMG will complete the Plan to comply with the latest A. Project Coordination National Incident Management System (NIMS) and Incident Command System (ICS) standards and will B. Data Research undertake plan coordination with the Small Community C. Stakeholder Involvement Emergency Response Plans produced by the DHS&EM for D. Interview and Research Data Integration the Kodiak Island communities. E. EOP Annex Development The KIB has in place entities that deal with emergency F. Stakeholder Buy-In management. RRMG will work closely with the Local G. Quality Assurance Emergency Planning Committee (LEPC),the Emergency Services Organization (ESO) and the KIB Community (a) Project Coordination Development Department to ensure that the Plan meets Shortly after selection, the RRMG team will meet with the the specific needs of the Borough. KIB Project Manager to finalize an overall understanding of the proposed scope of work, project schedule, Private sector resources should work together with public planning roles and responsibilities, and reach a consensus resources in emergency events. RRMG understands the on all tasks. need to update specific plan sections to reflect this cooperation. Interviews with key community stakeholders We will make initial contact with the Borough officials to will contribute to making this a strong part of the plan. communicate information about the project and to seek their input into the planning process. We will also begin We understand that the EOP must be a document readily to gather applicable data,make contacts for stakeholder accessible and useable in the event of an emergency. To interviews,and set up a comprehensive and current that end,checklists and staffing charts must be clear and contact list including phone numbers, address,and e-mail. accurate. RRMG will update charts and checklists for Effective communication during the planning process is each ICS function or task identified in the EOP. critical to the plan's success.The RRMG team uses a wide 1 • 3 v ' 4 v ;:4w„ rEmergencYaE° alions,�PlantUpd , 44; a." , f ax s ' �Kodak�lslariBtBorough'' variety of communication modes; leveraging each > National Response Framework method's strengths with the desired outcomes. P Emergency Management Accreditation Program Face-to-Face standards There is no substitute for face-to-face communication. It > The Borough Mitigation Plan will be the foundation for our work on this project. We > Borough Ordinances will meet with the Borough government staff, Borough and community emergency management specialists, Local i> Alaska statutes Emergency Planning Committees and workgroups, concerned citizens,stakeholder organizations, and any The information gathering process will build on the RRMG other applicable or interested parties.There are multiple team's extensive knowledge of the area, the hazards venues for our face-to-face interaction with stakeholders faced,and the emergency management system in during our workshops, public meetings and interview Alaska.We will also research any regulatory processes. requirements that may dictate the hazards and 'Minimum of three(3)times as per Exhibit A preparedness activities that must be included in the EOP. RRMG will travel to the Borough of a minimum on( In addition, our team will research Borough sources in different times during the project timeline.The first trip order to describe organizational structures, roles and will be the kickoff meeting with the Borough project responsibilities, policies, and protocol necessary for manager. Subsequent meetings will be with the various successful emergency operations plan implementation. stakeholders regarding the draft annexes. Fact-Finding Interviews Internet In addition to receiving ongoing input from the Borough, The Internet is an increasingly common method of we will conduct a site visit, face-to-face interviews, communication that offers a wide assortment of telephone or online interviews with Borough department communication tools.The RRMG team is tech savvy and staff,so that issues relevant to this plan can be can capitalize on the many coordination tools on the specifically addressed. Internet including: e-mail,web meetings, Skype,Twitter, and chat forums.Additionally, RRMG uses a File Transfer Stakeholder Involvement Protocol (FTP) site to ensure document control and file Stakeholder engagement is an on-going activity sharing with multiple project managers in different throughout the life of the project. It is not a standalone locations. task that gets "checked off the list" and forgotten. Communication with stakeholders such as the LEPC and its Telephone workgroups,emergency management service providers, We regularly use phone calls to keep stakeholders schools,and other stakeholder groups is vital. Our team informed, discuss issues,coordinate schedules,and ask understands many of the stakeholders involved and our questions. Regular contact via the telephone assures our experience in Alaska, including communities within the customers that the RRMG team is working hard to offer Borough,ensures our sensitivity to local conditions and them the best planning product. potentially affected interests. Data Research As stated earlier,face-to-face communication is critical to Our team will begin the data gathering process the success of a project like this.The RRMG team will immediately upon notification of award.A certain spend as much time as possible with Borough officials amount of data research and gathering will occur prior and the stakeholders. The interviews with KIB to travel to the Borough.The team will research and stakeholders will be focused on gathering background analyze various sources of information including, but not information and discovering items that may present limited to: special issues or opportunities in the planning process. These interviews are an important part of the process, > The current KIB Emergency Operations Plan and need to be done face-to-face in order to establish a solid foundation of communication. > Borough EOP planning documents State of Alaska Emergency Interview and Research Data Integration Operations/Response Plan Following our extensive research and stakeholder involvement process, we will review the mass of National Incident Management System information we have gathered to develop a " * `$S '' :'. -€, ;�aJ,,a:: 4}v1 "y, me(geflCy.(a'pEratl�OnS PIantL) a }_j«z.y"�a'=s.:". 3 skx`e,r y ,• *'t _ �y i4 q Kodiak Islaad�Borough comprehensive and inclusive framework for drafting the EOP annexes. Connecting the dots between this wide Upon the completion of every project, RRMG completes a assortment of information and resources is an art that quality assurance cycle that looks back at the completed takes o great understanding of the Borough's people, project and reviews the entire process.This review processes,available resources, hazards and risks, process ensures RRMG captures lessons learned,areas vulnerable assets,emergency management programs, for improvement,and comments from our customers and and a host of other factors. clients. Items reviewed include client satisfaction, process and information gaps,technical and administrative issues and communication protocols. EOP Annex Development EOP Project Schedule The project schedule is aggressive but it will be Plan Format and Content accomplished within the timeline set out in the RFP.The EOP annexes can follow several formats. RRMG will work RRMG Team will be participating in meetings regularly with Borough officials to identify the exact format, throughout the project. We will provide updates to the content and layout that will met the requirements KIB Project Manager after each of these meetings. established by the RFP and the Borough's Emergency Frequent contact with the Borough will help ensure the Management staff. project stays on schedule and that issues are identified and resolved quickly. A community's EOP should be the base document that helps guide community response to a disaster for years Support of Project Requirements and Deliverables to follow. This process requires an active community This project will have a very simple management involvement and careful integration of information organization structure. The individuals working on the gathered during stakeholder involvement.The plan EOP already have long and positive working should capture information to enable citizens and officials relationships with staff and leadership at the Kenai to prioritize efforts,coordinate activities,identify Peninsula Borough,many communities and stakeholders resource shortfalls,and plan appropriate preparedness within the Borough.These relationships will help maintain activities. Plans, as a general rule,should include enough good communication and involvement of stakeholders in information to make them useful without including so much order to collect all pertinent information. The RRMG team unnecessary detail as to make them unmanageable. is the only team that has actually created an EOP and Additionally, RRMG EOPs include checklists helpful for worked through the SERC all-hazards plan review local elected officials to implement their new emergency committee using the current NIMS guidance template plan.We will also include graphs, tables, diagrams and outlined in the RFP(the MSB EOP and the L&P EOP).This images to illustrate text where appropriate. process gives the team unparalleled understanding of the format and process needed for success. Stakeholder Buy In The final draft version of the plan will be sent to Management and Responsibilities stakeholders in the Borough for review and approval.A The individuals in this proposal will be executing all the final deadline will be set for input after this final draft is tasks needed for completion of this project. presented.This deadline will be approved by the KIB Borough project manager and Emergency Management Project Manager staff. Once the comment period is over,the RRMG team Greg Gould will incorporate comments and Borough officials' Greg will be the overall Project Manager for the planning suggestions and create a suggested final version. The process.He will be responsible for the general oversight final version will be presented to the KIB project and coordination of the plan creation.He will also assist the manager for coordination with the SERC. lead planner in creating the document and working with stakeholders. Quality Assurance Planner and Technical Editor RRMG's Project Manager will review each document Suzanne Taylor prior to submittal to ensure it meets quality standards. Suzanne will be the primary technical editor working with On documents created by the Project Manager,he will KIB and the stakeholders to create the details of the submit the document to the RRMG Corporate Director of annexes. Suzanne will report to Greg,the Project Quality Assurance for review. Manager,for project oversight and document control.She 3 a.;�,.��y"'r'v iE52 ,, tesx%-p a} v, ° Y"'? ss fn @IgCn C�I'fDpetaf10I15 Pltlna�Q�,h1@ -� �s"b t w ti F z- , rq ^ �' K'odiak Island Borough` will ensure the plan is compliant with all contract Above and Beyond Minimum Tasks requirement,directives and templates. The RRMG team will perform above and beyond the expectation of this RFP. Our extensive knowledge of Planner Alaska, the KIB, SERC requirements and emergency Vince McCoy planning gives the team the ability to actively and Vince will be a planner for the project supporting the creatively engage stakeholders and guide this project to planning team.Vince will focus on the checklist portion success. requirements and components of the annexes. Practicality and Feasibility "u We have chosen a practical and feasible approach that Project Manager will allow us to collect the necessary data,communicate Greg Gould with the client and communities on a regular basis,and develop a plan that will require minimal revisions.The Plan Development crosswalk which will be submitted with each plan has Hazard analysis proven to be an effective method to ensure that all Planner necessary requirements have been met.We have developed a reasonable schedule and budget that will ensure the EOP is done in a timely and cost effective manner. I 3. Qualifications and Experience Planner Planner/Editor Vince McCoy Suzanne Taylor The RRMG team for this project has been involved in over 100 different planning projects, and has over 107 years Checklist develiipment of combined emergency management experience. 86 Stakeholder Meetings.. 9 Y 9 P Annex support, years of that emergency experience is located in Alaska components .Draft Annexes and 20 years direct experience living and working ° emergency services IN Kodiak. Hardware,Software,Equipment and Licenses The RRMG team already possesses the necessary RRMG staff working this project is familiar with the hardware,software and tools to successfully complete Kodiak Island Borough (KIB) geography, hazards, this project. RRMG holds Alaska business licenses. communities, and emergency management personnel. In addition, RRMG staff presented in this proposal have assisted the KIB emergency management services many Ability to Meet Schedule times in the past. The RRMG team has provided the KIB The team has the time available to commit to this project Office of Emergency Management extensive and to meet the schedule as set out in the RFP.The table assistance in many areas of emergency management below illustrates the amount of time committed to the including: proposed contract for each team member. • Exercise design, planning and evaluation • Emergency Operations Center(EOC) Design and Operations Training (G775) Stalf Membea "t • Real world disaster response assistance ,Task c- x: Avasable4time;;`, €.a 'rpe cr entage _. ; RRMG clients include FEMA,the National Science IGoulill 'PM/Planneri _ 50' ! Foundation, State of Alaska Division of Homeland Tayfov P,Ionnededitas 70 ) Security and Emergency Management,ConocoPhillips Alaska,Municipality of Anchorage, Lake and Peninsula ed-:oltri • JP,lanner.' • , SO; `'1 Borough, North Slope Borough,Matanuska-Susitna _--, .., _ .___.,...____... _o:;:_ .._._. Borough and over 70 other Alaskan communities. RRMG staff in this proposal have been involved in over 60 different disaster operations in Alaska, 50 different Alaska EOP's and have a combined 25 years of 4 • s e ' Emergency Gi erattons 4"" Idintf` y 's= ji tCodiuk,l"sland�.8orqughy experience with SERC all hazard plan review committee Suzanne Taylor processes. Planner and Technical Editor Staff Bio's Education Greg Gould Facilities Planning and Management Graduate Project Manager,Planner Certificate, The Ohio State University As a public servant at the local,state and federal levels, B.S.Art/Loma Linda University Mr.Gould has been involved in over 95 different Number of Years Performing This Type of Work: 11.5 planning projects and provided planning and emergency responder services over the last 25 years. Greg has also been involved in the management and response of nearly edi Taylor will provide planning, public involvement and 40 different local, state and federal disaster operations. ditingi Suzanne has extensive experience in hazard mitigation planning, editing,public involvement, and Mr. Gould has held senior emergency management quality control. With a graduate certificate in Facilities positions within the State of Alaska. As the State of Planning and Management, Suzanne brings both an understanding of planning issues and excellent Alaska's Chief of Emergency Planning, Hazard Mitigation communication skills. She works cooperatively with and Risk Assessment he oversaw all emergency planning and mitigation projects for natural and manmade agencies and community members,making her invaluable hazards in the State.Mr. Gould oversaw the EOP in public involvement and information gathering. Suzanne creation and the SERC approval process for over 25 has developed Hazard Mitigation Plans,Continuity of different communities across Alaska.Mr. Gould was the Operations Plans,Transportation Plans,Comprehensive Chairman of the SERC all hazards plan review committee Plans, Economic Development Plans, Business Plans, for two years. Sanitation Plans and Airport Plans for communities throughout Alaska and the Pacific Northwest. Suzanne Mr. Gould was also the Chief of Contingency Planning was project manager for 30 Hazard Mitigation Planning for all oil and gas operations in the State of Alaska.The projects in Alaska and Washington State. She completed section Mr. Gould oversaw managed all the industrial, a Hazard Impact Assessment for Atmautluak,the first such arctic operations for production and exploration document produced in Alaska)In 2012, she was an activities. Greg also managed special projects including evaluator/controller for the Alaska Shield statewide the largest risk assessment of arctic industrial emergency training exercise. infrastructure in the history of North Americo. Suzanne managed the contract with the State of Alaska Mr.Gould was a Paramedic and Fire Captain for 14 Division of Military and Veterans Affairs to complete years in rural Alaska. Mr. Gould specialized in medical, Hazard Mitigation Plans for 10 communities across Alaska. That project, on which she also served as a fire fighting and hazardous materials responses in arctic planner and editor,was completed in December environments. Mr.Gould has taught planning and emergency 2008. Ms. Taylor also worked with the DMVA on management to both state and national audiences, another Hazard Mitigation Planning contract for 15 including the Emergency Management Institute (EMI). communities across Alaska including Kwethluk, Saint Additionally,Greg teaches ICS 100-400,COOP/COG, Mary's,Borough,,Tok,among otharef,Shaktoolik, and the and Principles of Emergency Planning to local Denali Borough,among others. governments across the state. In addition to teaching Vince McCoy advanced ICS,Mr.Gould is one of only 24 people in the Planner nation who are credentialed to teach ALL 8 Command and General Staff EOC positions. Mr.McCoy has over 30 years in the public sector at the Mr.Gould holds degrees in Political Science, Emergency local and state levels involved in emergency services and Services Management from UAF and a Certificate in emergency management. Project Management from Rockhurst University. Starting his career in the City of Kodiak as the first fire fighter hired by the Kodiak City Fire Department,Mr. McCoy advanced through the ranks ending a 20 year career as the Assistant Fire Chief. He was in charge of operations, budget, training,and fire prevention. He 5 :?et • , s _.¢` ,�tS Emergency Clperattons Plan Update • �� - �' KodiakxlslandiBorough? received certifications as a HazMat technician, HazMat FEMA Alaska Area Office officer, paramedic,volunteer coordinator,trainer and Alaska Catastrophic Plan fire marshal. In-progress Mr.McCoy moved to Anchorage and was hired by the Description of Services Provided: RRMG are currently Municipality of Anchorage where he developed the working with FEMA,Alaska Area Office to create a Anchorage Damage Evaluation Program and authored catastrophic event based emergency operations plan. the current training program and guidelines for The planning process includes extensive review, technical Anchorage and the State of Alaska. During this time he analysis and emergency plan creation for Kodiak as the had the opportunity to respond to Northridge, California event is a repeat of the 1964 earthquake. at the request of FEMA to evaluate building damaged resulting from the Northridge earthquake. Mr. McCoy was assigned to the Emergency Operations Emergency Operations Center Management(G-775) Center (EOC) and assisted in the design of the new State of Alaska, DHS&EM Center. He was the Emergency Program Manager in 2011 charge of the operational side of the Center and able to assume any position in the EOC if the need arose. Mr. Description of Services Provided: RRMG Staff Greg McCoy also developed the first set of position specific Gould and Vince McCoy taught the multi-day EOC checklists for the Anchorage EOC. management course in various communities across Alaska including KODIAK. Mr.McCoy is certified as a Master Exercise Practitioner by the Department of Homeland Security to design, develop,conduct and evaluate exercises. He is also certified as a Master Trainer by the Deportment of Alaska Shield Northern Edge 2012 Homeland Security to conduct DHS/FEMA training State of Alaska DHS&EM programs. Description of Services Provided: RRMG staff provided He is a train-the-trainer in COOP/COG,Terrorism direct support to the State of Alaska and all communities Planning,Community Emergency Response Teams (CERT), participating in the exercise,including Kodiak. and Post Disaster Damage Evaluation, As an instructor he has taught NIMS/Incident Command System (ICS), exercise design and evaluation, debris management,and Comprehensive Emergency Management Plan and numerous emergency management courses.Vince is also Program,McMurdo Station, Antarctica. an instructor at the DHS/FEMA Emergency Management Institute where he teaches the Integrated Emergency Description of Services Provided: RRMG designed the Management Courses and Master Exercise Practitioner entire emergency management program for federal Courses. operations in Antarctica. RRMG drafted,coordinated, and published Comprehensive Emergency Management Mr.McCoy developed a number of emergency plans Plan,Standard Operating Guidelines, Emergency including the Lake and Peninsula Comprehensive Management Center Checklists and Hazard specific Emergency Management Plan,the State of Alaska, annexes;coordinated with stakeholders, provided DHS&EM COOP Plan, the Matanuska Susitna Borough, training and tabletop exercise to National Science COOP Plan,Child Care Emergency Plan, Damage Foundation leadership and emergency management staff Evaluation Plans, and most recently the first COOP Plan and other federal and international U.S.Antarctic for the Municipality of Anchorage, Office of Emergency Program stakeholders. Management and the EOC. Critical Functions Performed: Sample Projects and References % Determined emergency operation functions All of the projects listed below are similar to the KIB 1' Drafted the EOP Borough RFP. This is a small sample of projects RRMG i' Created hazard and function specific annexes staff have completed. Ie Identified key staffing requirements 6 t:• ,,> Emergency cfperotion024911;rvpifate r „r 4 T \ . Kodiakfl'sland'Borougfil- • > Conducted risk assessment to determine threats it Developed functional and hazard specific to McMurdo Station annexes > Consulted and referenced existing emergency it Developed Standard Operating Guidelines for management and mitigation plans EOC operations it Identified preparedness and incident > Determined training and exercise requirements management objectives and created the preparedness cycle > Developed Standard Operating Guidelines for > Determined organizational structures and EOC operations processes needed for emergency operations it Determined training and exercise requirements it Created a concept of operations and created a Multi-year Preparedness Program > Hosted workshops to gather data and basic plan it Determined organizational structures and elements processes needed for emergency operations > Engaged leadership for guidance and to ensure > Created a concept of operations for both winter buy-in and summer i' Designed the EOP for further expansion of topics > Conducted on-site interviews to gather data and basic plan elements > Conducted staff wide seminars and trainings for plan familiarization it Engaged leadership for guidance and to ensure > Planned drills and exercises to test training and buy-in plan. > Designed the EOP for further expansion of topics it Conducted staff wide seminars and trainings for plan familiarization North Slope Borough Emergency Operations Plan (EOP) > Planned drills and exercises to test training and plan. RRMG staff developed,coordinated and produced the NIMS and CPG 101 compliant CEMP for the North Slope Emergency Operations Plan (EOP) and Annexes Borough. The plan covers an extremely remote 90,000 Lake and Peninsula Borough, Alaska. sq. mile area. 2010 Critical Functions Performed: Description of Services Provided: RRMG developed,coordinated and produced the NIMS > Determined emergency operation functions and CPG 101 compliant EOP for the Lake and Peninsula > Conducted risk assessment to determine threats Borough.The Borough plan covers all 16 different to the Borough communities in the 25,000 sq.mile remote area.This is the most recent plan to work through the new SERC > Consulted and referenced existing emergency review guidelines and process. management and mitigation plans Critical Functions Performed: > Identified preparedness and incident management objectives > Determined emergency operation functions > Determined training and exercise requirements > Identified key staffing requirements and created the preparedness cycle > Conducted risk assessment to determine threats > Determined organizational structures and to the Lake and Peninsula Borough processes needed for emergency operations > Consulted and referenced existing emergency it Created a concept of operations management and mitigation plans > Hosted workshops to gather data and basic plan > Identified preparedness and incident elements management objectives 7 t . KodiakilslarYd3Borou'gFi ? Engaged leadership for guidance and to ensure • 20 years of experience IN Kodiak and Kodiak buy-in emergency services i Planned training sessions for both leadership, • Over 50 different Alaskan community EOP's key, and essential persons • Long standing and positive relationships with Kodiak Conducted staff wide seminars and trainings for emergency services personnel plan familiarization • Have trained Kodiak personnel in processes and i> Planned drills and exercises to test training and procedures within the current Kodiak EOP plan • Extensive experience with the SERC plan review committee and approval processes Continuity of Operations Plan(COOP) • Have provided actual disaster response in Kodiak Matanuska Susitna Borough • The Project Manager/Lead Planner is the former Plan Synopsis chief of all emergency operations planning for all of RRMG coordinated and developed the Mat-Su borough Alaska COOP plan. This plan is comprehensive in nature • Every project ever delivered by RRMG staff have covering all aspects of COOP for the entire 47,000 sq been ON TIME and ON BUDGET mile borough and all government departments. IShould be item 5 6. Cost Proposal Continuity of Operations Plan (COOP) State of Alaska, Division of Homeland Security& RRMG will provide all services as outlined in the proposal Emergency Management(DHS&EM) and the requirements set forth in the RFP for a lump sum of $31,455.This fee includes all labor,travel and other Plan Synopsis expenses incurred by RRMG in the performance of the RRMG coordinated and developed the DHS&EM COOP contract. plan. This plan is comprehensive in nature covering all aspects of COOP for the entire Division. References: Jon Owen Director of Public Safety City of Palmer jowen@a pal merpol ice.orq Kathy Cavyell State of AK DHS&EM Lead Exercise Planner 428-7100 Kathv.cavvell@a alaska.gov Signed 4. Special Qualifications Vice-President and Principl- Consultant RRMG The RRMG team in this proposal are exceptionally and PO. Box 113246 uniquely qualified to complete this project for the KIB Anchorage,Ak 99511 below are the highlights of our special qualifications: (907) 441-9561 risksmamtaro(@gmail.com 8 EXAMPLE ONLY TAKEN FROM THE ADOPTED EOP �� f • � _ L ice: A h� T N March 2005 Kodiak Emergency Services Organization 710 Mill Bay Road Kodiak, Alaska 99615 (907) 486-8640 Cover photo courtesy of Kodiak Island Convention &Visitors' Bureau (photo by Tom Watson). This page intentionally blank. Kodiak Emergency Operations Plan INTRODUCTION March, 05 Flow To Use This Plan } Before a Disaster or Emergency Occurs: 41 Conduct drills and modify the plan to reflect lessons learned. O Table of Contents Become familiar with the contents of this plan. - -go b VOLUME 1: Use the Hazard Analysis &Mitigation Strategies to plan Administrative Overview for possible emergencies. —ra. APPENDIX A &B: Hazard & WMD Assessments During a Disaster or Emergency: Use the appropriate Hazard-Specific Response Checklist. d VOLUME 2: Initiate alert, warning, and evacuation Operations Guide APPENDIX C: l' Operations Guide Supplement Assemble IMT, set up shelters, and initiate response. 1 VOLUME 3: Emergency Operations Set up EOC and manage response using ICS forms. Center Guide v —t• APPENDIX D: ICS Forms Seek assistance from volunteer relief agencies if needed. ------,,s VOLUME 4: Resource Manual After a disaster/emergency has occurred: Conduct damage assessment & post-incident review. VOLUME 2: Operations Guide Modify the plan to reflect lessons learned. The information in Appendices A through C is considered sensitive in nature and is not intended for public distribution. Copies of these Appendices are available through Kodiak Island Borough Community Development Department. This page intentionally blank. Kodiak Emergency Operations Plan INTRODUCTION March, 05 Contents Section Contents VOLUME ONE -ADMINISTRATIVE OVERVIEW Volume 1, Section 1: Emergency Management This section contains the various federal, state, borough, and local statutes, rules, and regulations authorizing emergency management as well as emergency management policy statements. Volume 1, Section 2: Plan Management This section describes how the plan will be managed including record of changes, distribution list, plan review cycle, and training and exercises. Volume 1, Section 3: Geographic and Demographic Characteristics This section explains the geographic and demographic characteristics of the City of Kodiak and Kodiak Island and contains local maps. Volume 1, Section 4: Hazard Information and Assessment This section describes the natural and manmade hazards that threaten Kodiak and contains an assessment for each of the hazards identified and some hazards mapping. A DETAILED TABLE OF CONTENTS IS INCLUDED AT THE BEGINNING OF EACH VOLUME. Kodiak Emergency Operations Plan Introduction March, 05 Introduction VOLUME TWO — OPERATIONS GUIDE Volume 2, Section 1: Hazard Specific Checklists This section contains fifteen hazard specific checklists that encompass the warning, response, and recovery phases of the specific hazard incidents that threaten Kodiak. Volume 2, Section 2: Plan Activation and Disaster Reporting This section gives legal definitions of emergencies and disasters, and explains how to declare a disaster emergency and report one to the Borough and the Alaska Division of Emergency Services. This section also contains call out and notification procedures to activate the Kodiak Incident Management Team. Volume 2, Section 3: Incident Management Team This section explains the Incident Command System as used for emergency response in Kodiak. It incorporates command levels, Incident Management Team organization chart and Incident Management Team qualified personnel roster. Volume 2, Section 4: Public Information This section explains how to manage information flow from the Incident Management Team to the public. Volume 2, Section 5: Communications This section explains the communication planning required for incidents, emergency operation centers, amateur radio operators, and radio caches. This section also contains frequency lists for local agencies/operators and sample communications plans. Volume 2, Section 6: Alert and Warning This section explains the different methods and procedures to use in alerting and informing the public in the event of an emergency. It includes the emergency broadcast system, siren system, door to door, and mobile public address systems. Volume 2, Section 7: Evacuation This section explains the methods and procedures to follow in the event an evacuation is required. Volume 2, Section 8: Shelter and Feeding This section explains the procedures, facilities, and organizations required to provide mass care to the public. Volume 2, Section 9: Health and Medical Services and Multicasualty Incidents This section describes the procedures for providing for the mental health and physical well-being of individuals affected by the disaster emergency, and includes information on organizing for mass casualty events, including transportation accidents. Volume 2, Section 10: Resource Management and Volunteer Coordination This section describes how resources needed during a disaster emergency will be managed. This section also explains the procedures for organizing, establishing, and staffing a volunteer coordination center during a local emergency. Kodiak Emergency Operations Plan Introduction II March, 05 Contents Volume 2, Section 11: Damage Assessment This section describes preliminary damage assessment procedures to support damage claims in local disaster declarations and outside aid requests. Volume 2, Section 12: Oil Spills and Hazardous Materials Incidents This section explains the Incident Command System as used for oil spills and hazardous materials. It incorporates unified command, multi-agency coordination, and special incident organizations for oil spills and hazardous materials releases. Volume 2, Section 13: Responding to Terrorism and WMD Incidents This section includes a discussion of special response considerations for terrorism and WMD incidents, adapted from the Kodiak Terrorism Information Annex developed in 2002. A DETAILED TABLE OF CONTENTS IS INCLUDED AT THE BEGINNING OF EACH VOLUME. Kodiak Emergency Operations Plan I I I Introduction March,05 Introduction • VOLUME THREE: EOC GUIDE Volume 3, Section 1: Emergency Operations Center This section describes the EOC, its requirements, configuration, and supplies needed to support the EOC. This section also describes the communications center, its operations, and message flow within the EOC. This section contains maps of EOC locations as well as EOC floor plans. Volume 3, Section 2: Command Section This section describes the duties of the Incident Commander and position descriptions for the command staff. Volume 3, Section 3: Operations Section This section describes the duties of the Operations Section Chief and position descriptions for other positions within the Operations section. Volume 3, Section 4: Planning Section This section describes the duties of the Planning Section Chief and position descriptions for the unit leaders within the planning section. Volume 3, Section 5: Logistics Section This section describes the duties of the Logistics Section Chief and position descriptions for the unit leaders within the logistics section. This section also describes the process for ordering resources for the incident management team. Volume 3, Section 6: Finance/Administration Section This section describes the duties of the Finance Section Chief and position descriptions for the unit leaders within the finance section. Volume 3, Section 7: The Incident Action Plan This section describes the planning process and the steps required to develop an incident action plan as well as information on how to conduct a planning meeting and shift briefing. Volume 3, Section 8: Organizing For Special Incidents This section explains the Incident Command 's position descriptions and checklists for hazardous materials and multicasualty incidents. A DETAILED TABLE OF CONTENTS IS INCLUDED AT THE BEGINNING OF EACH VOLUME. Kodiak Emergency Operations Plan Introduction • IV March, 05 Contents VOLUME FOUR: RESOURCE MANUAL Volume 4, Section 1: Emergency Services Resources This section contains information on personnel, equipment and capabilities for Emergency Services providers (emergency medical services, fire, and rescue) in the Kodiak region. Volume 4, Section 2: Hospital and Medical Resources This section contains information on personnel, equipment and capabilities from hospital and medical providers in the Kodiak Region. Volume 4, Section 3: Law Enforcement Resources This section contains information on personnel, equipment, and capabilities for law enforcement providers in the Kodiak region. Volume 4, Section 4: Public Works Resources This section contains information on personnel, equipment and capabilities from public works providers. Volume 4, Section 5: Shelter Resources This section describes the mass care shelter facilities in the Kodiak region and identifies available resources to support mass care shelter operations. Volume 4, Section 6: Private Resources and Contractors This section contains contact information for private resource vendors and contractors operating locally. This section includes information for construction contractors and equipment, office supply and support, food supplies and service, and other miscellaneous services. Volume 4, Section 7: Agency Telephone Directory This section lists telephone and facsimile numbers for the local (Kodiak regional) offices of various agencies and organizations that may provide assistance or support in the event of a disaster emergency. Volume 4, Section 8: Glossary and Acronyms This section contains a glossary of terms used in the plan and a list of acronyms. A DETAILED TABLE OF CONTENTS IS INCLUDED AT THE BEGINNING OF EACH VOLUME. Kodiak Emergency Operations Plan v Introduction March, 05 Introduction APPENDICES Appendix A: Hazard Assessment Information This appendix contains the worksheets used to calculate the hazard assessment values in Volume 1, Section 4 of the Kodiak EOP. Appendix B: Weapons of Mass Destruction (WMD) Target Vulnerability Assessment This appendix assesses the vulnerability to a WMD attack for selected potential targets in the Kodiak region using the methodology for preparing a target vulnerability profile with regard to a WMD incident as stated in the Office of Justice Programs FY 1999 State Domestic Preparedness Equipment Program, without reference to any specifically identified potential threat element (PTE). Appendix C: Operations Guide Supplement This appendix contains information to supplement Volume 2, Operations Guide. The information in this appendix has been removed from Volume 2 because it is considered sensitive or confidential in nature. The information in Appendices A, B, &C is considered sensitive in nature and is not intended for the public domain. Appendices A, B, & C are located in a separate binder. For access to this information, contact the Kodiak Emergency Services Coordinator through the Kodiak Island Borough Community Development Department. Appendix D: ICS Forms This appendix contains NIIMS-ICS forms to supplement the information in Volume 3, Emergency Operations Guide. These forms are included in a separated binder for ease of reproduction and use during an emergency, and to reduce the overall size of the Kodiak Emergency Operations Plan. • Kodiak Emergency Operations Plan Introduction VI March, 05 Contents Kodiak Emergency Operations Plan Letter Of Promulgation The Kodiak Emergency Operations Plan describes the system that will be used to manage the mitigation of, preparation for, response to, and recovery from natural and man-caused disaster emergencies. It is an all-hazard, all-risk plan using the NIIMS Incident Command System for comprehensive management of disaster emergency relief forces and disaster emergency operations. The Kodiak Emergency Operations Plan (EOP)consists of the four volumes: Administrative Overview, Operations Guide, Emergency Operations Center Guide, and Resource Manual. Kodiak uses an Integrated Emergency Management System (IEMS), a broad, all-hazard disaster emergency management system that encompasses all types of disaster emergencies and addresses mitigation, preparedness, response, and recovery activities. IEMS enables each level of government to integrate with other levels, public agencies, and with private sector resource providers in the Kodiak Incident Management Team (IMT)structure. Optimum use and integration of existing skilled personnel, emergency facilities, and emergency equipment across all levels of government and the private sector is encouraged and necessary to the successful implementation of this plan. This document is intended to meet disaster emergency planning requirements of all federal, state, borough, and city agencies having jurisdiction over such matters. It is further intended that this document be used as a reference and training aid for municipal, village, industry, and other emergency response personnel to ensure efficient and effective response and management of disaster emergencies. This Emergency Operations Plan will be activated whenever there is a disaster emergency that could significantly threaten human health, property or the environment. Upon declaration of a disaster emergency, the designated person responsible for disaster emergency management (Kodiak Emergency Services Director or designee)is authorized to commit the resources necessary to carry out the provisions of this plan. This plan is considered a living document and should be continuously updated and revised to reflect lessons learned during drills and actual incidents. The Kodiak Emergency Operations Plan is hereby adopted by the Kodiak Emergency Services Council. • City of'Kodiak Manager (Emergency Services Director) Kodiak Island B ough Manger i2 4/ , / City of Kodiak Mayor 'rdiak Island Borough + - Coommandnq icer, USCG ISC Kodiak Commanding Officer, USCG Air Station Kodiak Kodiak Detachment Commander Alaska post Supervisor Kodiak Emergency Operations Plan V i INTRODUCTION March, 05 Introduction This page intentionally blank. Kodiak Emergency Operations Plan Introduction VIII March, 05 Contents Instructions to Plan Holder It is intended for this Emergency Operations Plan to be placed in three-ring binders to facilitate making changes and updating the plan. Each page of the Plan has a date in the bottom inside corner. When any page is revised or added, a revision number should be added next to the date. As changes are received they will be documented on the log below and pertinent pages changed in the Plan. 3S :'Date t Section V+ Pages s,ExplanationtofChanges' August All All Original Plan Development date 2000 February Volume 2, 2-5 to 2-8 Updated call-out procedures and IMT roster 2001 Sections 2 & 3-5 to 3-8 3 May 2004 All All Plan Update 2003-2004 Kodiak Emergency Operations Plan IX INTRODUCTION IX March, 05 Introduction This page intentionally blank. Kodiak Emergency Operations Plan Introduction X March, 05 Contents Distribution List The following personnel, positions, departments, and agencies have copies of the Kodiak Emergency Operations Plan. • A-B Taxi Company, Manager • Ace/Mecca Taxi, Manager • Alaska Aerospace Development Corp., Kodiak Launch Complex • Alaska Chadux Corporation • Alaska Department of Environmental Conservation, State On-Scene Coordinator • Alaska Department of Transportation and Public Facilities, Kodiak • Alaska Division of Emergency Services, Anchorage • Alaska Division of Forestry, Kenai • Alaska National Guard Armory, Kodiak - Sargent • Alaska State Parks, District Ranger • Alaska State Troopers, "C" Detachment, Kodiak Post • State of Alaska Public Health • American Red Cross, Kodiak Office • American Red Cross, Disaster Preparedness Office, Anchorage • Bayside Fire Station, Chief • Chaplains Corps. • City of Akhiok, Clerk/VPSO • City of Kodiak - Harbormaster's Office • City of Kodiak - City Manager/Emergency Services Director • City of Kodiak - Clerk's Office • City of Kodiak - Engineer • City of Kodiak - Police Chief • City of Kodiak - Police Dispatch • City of Kodiak - Public Information Officer/Library • City of Kodiak - Fire Chief/Emergency Services Coordinator • City of Kodiak - Parks and Recreation Director • City of Kodiak - Finance Director • City of Kodiak - Public Works Director • City of Kodiak - Public Library (reference copy) • City of Kodiak-Wastewater Treatment Plant Manager • City of Kodiak - Mayor(ESC member) • City of Larsen Bay, ClerkNPSO/Clinic • City of Old Harbor, ClerkNPSO/Clinic Kodiak Emergency Operations Plan vl INTRODUCTION March, 05 Introduction • City of Ouzinkie, ClerkNPSO/Clinic • City of Port Lions, ClerkNPSO/Clinic • Civil Air Patrol, Commander • Cook Inlet Regional Citizens Advisory Council • Cook Inlet Spill Prevention & Response, Inc • Federal Emergency Management Agency, Region X Emergency Response Team • Federal Contract Tower, Kodiak State Airport, Controller • GCI Communications, Manager • Karluk IRA Council, Clerk/AdministratorNPSO • Kenai Peninsula Borough, Emergency Management Coordinator • Kodiak Amateur Radio Emergency Services, Emergency Communications Unit • Kodiak Area Native Association, EMS CoordinatorNPSO Manager(2 copies) • KMXT Radio, Station Manager • KVOK/KJJZ Radio, Station Manager • Kodiak Island Mental Health Center, Director • Kodiak Electrical Association (KEA),General Manager • Kodiak Electrical Association (KEA), Power Production Manager • Kodiak Island Borough - Mayor/Emergency Services Council member • Kodiak Island Borough - Manager/Emergency Services Council member • Kodiak Island Borough - Clerk's Office • Kodiak Island Borough - Community Development Director ((3) includes a public copy)) • Kodiak Island Borough - Assessor • Kodiak Island Borough - Engineering and Facilities Director(2) • Kodiak Island Borough - MIS • Kodiak Island Borough School District, Superintendent • • Kodiak Island Borough School District, Maintenance and Operations Director (2) • Kodiak Island School District Designated Shelter Schools (5) • Kodiak Island Search and Rescue. President • Kodiak National Wildlife Refuge, Manager • Kodiak State Airport, Air Traffic Control Tower • North Pacific Fuel - Kodiak Oil Sales • Petro Marine • Lake and Peninsula Borough, Manager • National Weather Service, Meteorologist • Prince William Sound Regional Citizens Advisory Council • Providence Kodiak Medical Center, Administrator • Alaska Communications System (ACS), Manager Kodiak Emergency Operations Plan Introduction XI I March, 05 Contents • The Salvation Army, Kodiak • USCG AirSta Kodiak, Commanding Officer • USCG CommSta Kodiak, Commanding Officer • USCG ISC Kodiak - Fire Chief • USCG ISC Kodiak - Commanding Officer • USCG ISC Kodiak - Facilities and Engineering • USCG ISC Kodiak - Rockmore-King Medical Clinic • USCG ISC Kodiak- MSD • Women's Bay Volunteer Fire Dept., Chief • Army National Guard, Kodiak- Sargent in charge • Alaska Airlines • Era Aviation • Servant Air • Island Air • St. Mary's School • Kodiak Womens Resource and Crisis Center • Kodiak College • Kodiak Baptist Mission • Brother Francis Shelter Kodiak • Brechan Enterprises • Horizon Lines • Baranof Museum • Alutiiq Museum • Kodiak Chamber of Commerce • Kodiak Island Convention and Visitors Bureau Kodiak Emergency Operations Plan XIII INTRODUCTION March, 05 Introduction This page intentionally blank. Kodiak Emergency Operations Plan Introduction XIV March, 05 2013 KODIAK AREA EOP UPDATE RFP EVALUATION SHEET PROPOSAL SUBMITTED BY A. KNIAZIOWSKI B.TUCKER J. MAKER COMBINED DIVIDED BY# AVERAGED SCORE TOTAL SCORE • TOTAL SCORE* TOTAL SCORE* TOTAL SCORE OF RATERS(3) SCORE ** RANKING A. Risk and Rewards Management Group, LLC 365 425 470 1260 /3 = 420 #1*** B. Missal, LLC 270 340 370 980 /3 = 327 #3 C. Emergency Services Consulting International 275 200 345 820 /3 = 273 #5 D. Public Safety Consultants Northwest, LLC 270 360 370 1000 /3= 333 #2 E. UMIAQ, LLC 245 305 335 885 /3= 295 #4 * Individual evaluator total scores for each proposal are based on the evaluation criteria and formulas listed in the RFP. ** Averaged scores are the sum of each proposal's individual evaluator total scores divided by the number of evaluators (3) as stated in item K of the Instructions to Proposers section of the RFP. *** Highest scored proposal (highlighted). That proposer will be asked to either negotiate a final Contract or to clarify their current proposal for a best and final offer. If negotiations are not successful with the top ranked proposer, negotiations will commence with the next highest ranked proposer until an agreement is reached. If an agreement is not reached with any of the proposers,all proposals will be rejected and a new request for proposals will be generated with a reduced/revised scope of work. Prepared by: Jack L. Maker KIB Code Enforcement Officer A11 J€, KNI ZID s EVALUATION SCORESHEET PROPOSAL A Risk and Rewards Management Group, LLC Please rate each of the following criteria on a scale of 1 —5 with 5 being the best. Then multiply the rating by the indicated criteria weight to obtain each criteria score. 1. Restatement of Services Required. Rating = „, x 5 = ! ' 2. Methodology and Project. Rating ;' ' 3. Qualifications and Experience Rating = x 30 = 6'1`V 4. Special Qualifications Rating = 4 x 10 = Li 5. Fee Rating = 4 x 25 = ) *Total Criterion Score (sum of all criteria scores) = ,'1 145- ti‘ \ MEN U1ADDLL) EVALUATION SCORESHEET PROPOSAL B Missal, LLC Please rate each of the following criteria on a scale of 1 — 5 with 5 being the best. Then multiply the rating by the indicated criteria weight to obtain each criteria score. 1. Restatement of Services Required. Rating = TA x 5 = ( '.? 2. Methodology and Project. Rating = ,-2 x 30 = ,- r"? 3. Qualifications and Experience Rating = ;' x 30 = 4. Special Qualifications Rating = /di) x 10 = 5. Fee Rating = x 25 = 1 f2 '/ *Total Criterion Score (sum of all criteria scores) = 1J EVALUATION SCORESHEET PROPOSAL C Emergency Services Consulting International Please rate each of the following criteria on a scale of 1 — 5 with 5 being the best. Then multiply the rating by the indicated criteria weight to obtain each criteria score. 1. Restatement of Services g = x 5 = Required. Rating ' q 2. Methodology and Project. Rating = '% x 30 = 7 ; 3. Qualifications and Experience Rating = x 30 = 41? 4. Special Qualifications Rating = 1 x 10 = 5. Fee Rating = ��. x 25 = J C7 *Total Criterion Score (sum of all criteria scores) = n; EVALUATION SCORESHEET PROPOSALD Public Safety Consultants Northwest, LLC Please rate each of the following criteria on a scale of 1 — 5 with 5 being the best. Then multiply the rating by the indicated criteria weight to obtain each criteria score. 1. Restatement of Services Required. Rating =- . x 5 = i 2. Methodology and Project. Rating = .`. x 30 = !; 3. Qualifications and Experience Rating = 1y_ x 30 = 4. Special Qualifications Rating = fi x 10 = 1 5. Fee Rating = 0 x 25 = �7 ' *Total Criterion Score (sum of all criteria scores) = AiM CE_ KN (P-zot,o5 EVALUATION SCORESHEET PROPOSAL E UMIAQ, LLC Please rate each of the following criteria on a scale of 1 —5 with 5 being the best. Then multiply the rating by the indicated criteria weight to obtain each criteria score. 1. Restatement of Services Required. Rating = ,/ x 5 = 1 2. Methodology and Project. Rating = J, x 30 = (=i;'` 3. Qualifications and Experience Rating = '1 x 30 = (r.- L 4. Special Qualifications Rating = � x 10 = 5. Fee Rating = r- x 25 = •"'f_�% n *Total Criterion Score (sum of all criteria scores) = 0019 EVALUATION SCORESHEET } PROPOSAL A Risk and Rewards Management Group, LLC Please rate each of the following criteria on a scale of 1 — 5 with 5 being the best. Then multiply the rating by the indicated criteria weight to obtain each criteria score. 1. Restatement of Services Required. Rating = '1 x 5 = ao 2. Methodology and Project. Rating = x 30 = 045 3. Qualifications and Experience Rating = t x 30 = i� a 4. Special Qualifications Rating = x 10 = 5. Fee Rating = x 25 = 10-C *Total Criterion Score (sum of all criteria scores) = N V. M3 -TUC P' EVALUATION SCORESHEET PROPOSAL B Missal, LLC Please rate each of the following criteria on a scale of 1 — 5 with 5 being the best. Then multiply the rating by the indicated criteria weight to obtain each criteria score. 1. Restatement of Services Required. Rating = 3 x 5 = 2. Methodology and Project. Rating = -/ x 30 = iW 3. Qualifications and Experience Rating = ,3 x 30 = etc) 4. Special Qualifications Rating = q x 10 = 40 5. Fee Rating = , x 25 = 'TS *Total Criterion Score (sum of all criteria scores) = 316 voB 1 uc EVALUATION SCORESHEET PROPOSAL C Emergency Services Consulting International Please rate each of the following criteria on a scale of 1 — 5 with 5 being the best. Then multiply the rating by the indicated criteria weight to obtain each criteria score, 1. Restatement of Services Required. Rating = x 5 = 6 2. Methodology and Project. Rating = a x 30 = G%0 3. Qualifications and Experience Rating = X x 30 = !oa 4. Special Qualifications Rating = 2' x 10 = , 5. Fee Rating = X x 25 = 67-0 *Total Criterion Score (sum of all criteria scores) = 'do UCKfte- EVALUATION SCORESHEET PROPOSAL D Public Safety Consultants Northwest, LLC Please rate each of the following criteria on a scale of 1 — 5 with 5 being the best. Then multiply the rating by the indicated criteria weight to obtain each criteria score. 1. Restatement of Services Required. Rating = 3'- x 5 = 2. Methodology and Project. Rating = x 30 = iP 3. Qualifications and Experience Rating = x 30 = 1 4. Special Qualifications Rating = ;''y x 10 =,?n 5. Fee Rating = 3 x 25 = 75 *Total Criterion Score (sum of all criteria scores) = 367:' EVALUATION SCORESHEET PROPOSAL E UMIAQ, LLC Please rate each of the following criteria on a scale of 1 — 5 with 5 being the best. Then multiply the rating by the indicated criteria weight to obtain each criteria score. 1. Restatement of Services Required. Rating = 51 x 5 = 2. Methodology and Project. Rating = �:,3 x 30 = 3. Qualifications and Experience Rating = 3 x 30 = To 4. Special Qualifications Rating = x 10 = 36 5. Fee Rating = 3 x 25 = 7-S } *Total Criterion Score (sum of all criteria scores) = J. MAKER'S EVALUATION SCORESHEETS PROPOSAL A Risk and Rewards Management Group, LLC Please rate each of the following criteria on a scale of 1 —5 with 5 being the best. Then multiply the rating by the indicated criteria weight to obtain each criteria score. 1. Restatement of Services Required. Rating = 4 x 5 = 20 2. Methodology and Project. Rating = 5 x 30 = 150 3. Qualifications and Experience Rating = 5 x 30 = 150 4. Special Qualifications Rating = 5 x 10 = 50 5. Fee Rating = 4 x 25 = 100 *Total Criterion Score (sum of all criteria scores) = 470 J. MAKER'S EVALUATION SCORESHEETS PROPOSAL B Missal, LLC Please rate each of the following criteria on a scale of 1 - 5 with 5 being the best. Then multiply the rating by the indicated criteria weight to obtain each criteria score. 1. Restatement of Services Required. Rating = 2 x 5 = 10 2. Methodology and Project. Rating = 3 x 30 = 90 3. Qualifications and Experience Rating = 3 x 30 = 90 4. Special Qualifications Rating = 3 x 10 = 30 5. Fee Rating = 5 x 25 = 150 *Total Criterion Score (sum of all criteria scores) = 370 J. MAKER'S EVALUATION SCORESHEETS PROPOSAL C Emergency Services Consulting International Please rate each of the following criteria on a scale of 1 — 5 with 5 being the best. Then multiply the rating by the indicated criteria weight to obtain each criteria score. 1. Restatement of Services Required. Rating = 4 x 5 = 20 2. Methodology and Project. Rating = 3 x 30 = 90 3. Qualifications and Experience Rating = 4 x 30 = 120 4. Special Qualifications Rating = 4 x 10 = 40 5. Fee Rating = 3 x 25 = 75 *Total Criterion Score (sum of all criteria scores) = 345 J. MAKER'S EVALUATION SCORESHEETS PROPOSAL D Public Safety Consultants Northwest, LLC Please rate each of the following criteria on a scale of 1 — 5 with 5 being the best. Then multiply the rating by the indicated criteria weight to obtain each criteria score. 1. Restatement of Services Required. Rating = 3 x 5 = 15 2. Methodology and Project. Rating = 4 x 30 = 120 3. Qualifications and Experience Rating = 4 x 30 = 120 4. Special Qualifications Rating = 4 x 10 = 40 5. Fee Rating = 3 x 25 = 75 *Total Criterion Score (sum of all criteria scores) = 370 J. MAKER'S EVALUATION SCORESHEETS PROPOSAL E UMIAQ, LLC Please rate each of the following criteria on a scale of 1 - 5 with 5 being the best. Then multiply the rating by the indicated criteria weight to obtain each criteria score. 1. Restatement of Services Required. Rating = 4 x 5 = 20 2. Methodology and Project. Rating = 4 x 30 = 120 3. Qualifications and Experience Rating = 3 x 30 = 90 4. Special Qualifications Rating = 3 x 10 = 30 5. Fee Rating = 3 x 25 = 75 *Total Criterion Score (sum of all criteria scores) = 335 a - KODIAK ISLAND BOROUGH ' AGENDA STATEMENT REGULAR MEETING OF: SEPTEMBER 5, 2013 ITEM NO.: 13.B.1 TITLE: • Resolution No. FY2014-06 Authorizing the Records Manager to Dispose of Certain Kodiak Island Borough Records. ORIGINATOR: Clerk's Office Staff FISCAL IMPACT: ❑,Yes $ or ❑ No Funds Available ❑ Yes El No Account Number: Amount Budgeted: ATTACHMENTS: Resolution No. FY2014-06; Record listing for destruction; email from Borough Attorney Levesque APPROVAL FOR AGENDA: SUMMARY STATEMENT: The Kodiak Island Borough Code 2.40.160(B) provides for the Assembly to authorize by Resolution the disposal of the records to be destroyed. The annual record destruction process has been followed which includes department directors reviewing and authorizing the destruction of the specific records attached, review by borough attorney, and final authorization by Borough Assembly. The Borough Attorney found no other records on the lists to have unusual legal, administrative, or historical interest. RECOMMENDED MOTION: Move to adopt Resolution No. FY2014-06. Kodiak Island Borough Page 1 of 1 Introduced by: Borough Clerk Requested by: Borough Clerk Drafted by: Records Manager Introduced: 09/05/2013 Adopted: 1 KODIAK ISLAND BOROUGH 2 RESOLUTION NO. FY2014-06 3 4 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 5 AUTHORIZING THE RECORDS MANAGER TO DISPOSE 6 OF CERTAIN KODIAK ISLAND BOROUGH RECORDS 7 8 WHEREAS, Resolution No. 95-01 and amendments provide the minimum retention 9 requirements for specific records; and I0 I I WHEREAS, the department directors have reviewed and approved the destruction of the 12 specific records attached to this resolution and they were also signed off by the Borough 13 Attorney; and 14 15 WHEREAS, Kodiak Island Borough Code 2.40.160(B) provides for the Assembly to 16 authorize by Resolution the disposal of the records to be destroyed. 17 18 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 19 BOROUGH THAT: 20 21 Section 1: The attached lists of records are not of a historical, legal, nor administrative 22 value and have met the minimum retention requirements. 23 24 Section 2: These records may be destroyed as provided by Kodiak Island Borough 25 Code 2.40.160. 26 27 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 28 THIS OF , 2014 29 30 KODIAK ISLAND BOROUGH 31 32 33 Jerome M. Selby, Borough Mayor 34 ATTEST: 35 36 37 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Resolution No. FY2014-06 Page 1 of 1 Jessica Kilborn From: Nova Javier Sent: Tuesday, August 20, 2013 1:11 PM To: Joe Levesque Cc: 'Shelley Garey' Subject: RE: FY2013 Records Destruction for Attorney Hi Joe, This is sufficient. We are finalizing the revisions to the records retention schedule and will forward that to you soon. Thank you and have a great day! Nova From: Joe Levesque [mailto:ioe@levesquelawgroup.com] Sent: Tuesday, August 20, 2013 1:06 PM To: Nova Javier Cc: 'Shelley Garey' Subject: RE: FY2013 Records Destruction for Attorney Nova: I have reviewed the FY2013 Records Destruction documents and do not identify any that may be under protective order due to litigation and therefore sign off on the destruction of same. Do you need me to respond via a form or memorandum or will this email suffice as an adequate sign off? Also, once the dust settles I should review the Borough's retention schedules for legal compliance pursuant to KIB Sec. 2.40.140 B (5). Thanks, Joe Joseph N. Levesque LEVESQUE LAW GROUP, LLC 3380 C Street, Suite 202 Anchorage, Alaska 99503 (907) 261-8935 (907) 261-8931 (Direct line) (907) 230-8126 (cell) Email: joe(Wlevesquelaworouo.com This transmittal may be a confidential attorney-client communication or may otherwise be priviledged or confidential. If you are not the intended recipient,you are hereby notified that you have received this transmittal in error and that any review,dissemination,distribution or copying of this transmittal is strictly prohibited. If you have received this communication in error,please notify us immediately by reply or by telephone(collect at 907- 261-8935)and immediately delete this message and all of is attachments. Thank you. From: Nova Javier [mailto:niavier@kodiakak.us] Sent: Monday, August 19, 2013 8:37 AM To: Joe Levesque (ioe@levesciuelawurouo.com) Subject: FW: FY2013 Records Destruction for Attorney Hi Joe, KIBC 2.40.160 Disposal of records. A. Any records to be destroyed shall be reviewed and approved by the department head and clerk, and signed off by the attorney. Please review and let me know if there are any records that may be under protective order because of litigation. These records were approved by Department Heads for destruction. Please respond by Thursday, August 22 so we can include the Resolution in the packet for the upcoming September 5 regular meeting. Thank you, Nova • 2 Kodiak Island Borough Office of the Borough Clerk cr* % ly - 710 Mill Bay Road - ' :' . Kodiak, Alaska 99615 Phone (907) 486-9310 Fax (907) 486-9391 I'w lI '',A Email: jkilborn a,kodiakak.us Website: www.kodiakak.us -w MEMO TO: Joe Levesque, -•rough Attorney / a • FROM: Jessica Kilb.t Iteputy Clerk, Records Coordinator thru Nova Javier, Borough Clerk DATE: August 14, 2013 SUBJECT: Records Destruction - FY2013 Per KIBC 2.40.160 Retention, disposal, and microfilming of public records. Any records to be destroyed shall be certified by the clerk and attorney as having no legal or administrative value or historical interest. Attached are the Borough records that have met retention dates and are scheduled for destruction. The records destruction process includes departmental review and approval before forwarding final lists to your attention. This has been done and approvals are being provided to you. Resolution No. FY2014-06 is also attached and will be placed on the September 5 regular meeting agenda for Assembly approval. To meet the agenda packet deadline, I would need to receive your approval no later than August 23 for packet distribution on August 27. Please let me know if this timeline will work for you. Also attached are the applicable Kodiak Island Borough department retention schedules. Thank you. Introduced by: Borough Clerk • Requested by: Borough Clerk Drafted by: Records Manager Introduced: 09/05/2013 Adopted: KODIAK ISLAND BOROUGH 2 RESOLUTION NO. FY2014-06 3 4 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 5 AUTHORIZING THE RECORDS MANAGER TO DISPOSE 6 OF CERTAIN KODIAK ISLAND BOROUGH RECORDS 7 8 WHEREAS, Resolution No. 95-01 and amendments provide the minimum retention 9 requirements for specific records; and 10 11 WHEREAS, the department directors have reviewed and approved the destruction of the 12 specific records attached to this resolution and they were also signed off by the Borough 13 Attorney; and 14 15 WHEREAS, Kodiak Island Borough Code 2.40.160(B) provides for the Assembly to 16 authorize by Resolution the disposal of the records to be destroyed. 17 18 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 19 BOROUGH THAT: 20 21 Section 1: The attached lists of records are not of a historical, legal, nor administrative 22 value and have met the minimum retention requirements. 23 24 Section 2: These records may be destroyed as provided by Kodiak Island Borough 25 Code 2.40.160. 26 27 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 28 THIS OF , 2014 29 30 KODIAK ISLAND BOROUGH 31 32 33 Jerome M. Selby, Borough Mayor 34 ATTEST: 35 36 37 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Resolution No. FY2014-06 Page 1 of 1 RECORDS DESTRUCTION AUTHORIZATION Department Directors and Record Owners have until Friday, August 9, 2013 to review the attached list and return the RDA form to the Clerk's Office. Rea n for Disposal of records: These records have been found not to be of historical value nor have a legal or administrative value. ❑ These records are permanent but non-historical and have been microfilmed or optical disc imaged. ❑ These records are nonpermanent and have been microfilmed for retention period. ❑ These records were microfilmed records, which have been retained for length of retention period and have been found to have no historical, legal, or administrative value. Please check the appropriate box above and sign below. Signature of Record Owner and/d Department Head Department RECEIVED AUG 1 3 2013 BOROUGH CLERK'S OFFICE KODIAK,ALASKA J ?SERIES ' .1' FY`4 ^°' ` RECORD SERIESx. ° "• ",,-'1-'COMMENTS*''a"I's"` "Y„lr xL'OCATIQN` # YEAR PE-01 2005 Recruitment Recruitment bulletins and affidavits of Records Room publication. Hall PE-01 2006 Recruitment Recruitment bulletins and affidavits of Records Room publication. Hall PE-01 2007 Recruitment Recruitment bulletins and affidavits of Records Room publication. Hall PE-01 2008 Recruitment Recruitment bulletins and affidavits of Records Room publication. Hall PE-01 2009 Recruitment Recruitment bulletins and affidavits of Records Room publication. Hall DEPARTMENT HEAD APPROVAL DATE PERSONNEL MANAGEMENT PE-01 RECRUITMENT ONSITE- 1 YR XREF: Recruitment bulletins and affidavits of publication. CENTER-NO KIBC 2.12, PM 406 TOTAL- 1 YR RECORDS DESTRUCTION AUTHORIZATION Department Directors and Record Owners have until Friday, August 9, 2013 to review the attached list and return the RDA form to the Clerk's Office. Reason for Disposal of records: 7] These records have been found not to be of historical value nor have a legal or administrative value. n These records are permanent but non-historical and have been microfilmed or optical disc imaged. ❑ These records are nonpermanent and have been microfilmed for retention period. n These records were microfilmed records, which have been retained for length of retention period and have been found to have no historical, legal, or administrative value. Please check the appropriate box above and sign below. nav(Q4 c Signature of Record Owner and/or Department Head Oevo Department AUG - 9 2013 _ _ I BOROUG 'L`HK S OFFICE KOL'I/K,;,I ASKA _u FINANCE DEPARTMENT -2013 SERIES FY RECORD SERIES COMMENTS LOCATION # YEAR FI-07 2006 Property Tax Accounting I Tax billing, payments, and adjustments. Records Room Hall FI-07 2005 Property Tax Accounting I Tax billing, payments, and adjustments. Records Room Hall FI-11 2006 Utility Monthly Reports Residential accounting reports (utility). A-1-13 FI-15 2006 Accounts Receivable Daily record of cash receipts. A-1-15 FI-15 2005 Accounts Receivable Daily record of cash receipts. A-2-06 FI-15 2006 Accounts Receivable Daily record of cash receipts. A-2-09 FI-15 2006 I Accounts Receivable Daily record of cash receipts. A-2-10 FI-15 2005 Accounts Receivable I Daily record of cash receipts. A-3-05 FI-15 2005 Accounts Receivable Daily record of cash receipts. A-3-06 FI-15 2005 Accounts Receivable Daily record of cash receipts. A-4-05 FI-15 2005 Accounts Receivable I Daily record of cash receipts. A-4-06 FI-15 2005 Accounts Receivable • Daily record of cash receipts. A-5-03 FI-15 2005 I Accounts Receivable Daily record of cash receipts. A-5-04 FI-15 2005 Accounts Receivable Daily record of cash receipts. A-5-05 FI-15 2005 Accounts Receivable Daily record of cash receipts. A-5-06 FI-15 2006 I Accounts Receivable Daily record of cash receipts. A-5-10 FI-15 2006 Accounts Receivable Daily record of cash receipts. A-6-09 FI-15 I 2006 Accounts Receivable Daily record of cash receipts. A-6-10 FI-15 2004 Accounts Receivable I Daily record of cash receipts. A-6-11 FI-15 2006 Accounts Receivable I Daily record of cash receipts. A-6-12 FI-15 2006 Accounts Receivable Daily record of cash receipts. A-7-09 FI-33 2006 Baler Monthly Acct. Reports Invoice report and invoice copies. and aging A-1-16 report FI-33 2006 Baler Monthly Acct. Reports I Invoice report and invoice copies, and aging A-1-17 report. FI-33 2006 Baler Monthly Acct. Reports I Invoice report and invoice copies, and aging A-1-18 report. FI-34 2006 Sanitation Monthly Acct. Reports Consumption reports, aging, payments, A-2-11 adjustments, billing register, and copy of bills. FI-39 2006 Severance Taxes Severance tax forms filed with borough; A-7-11 quarterly schedules of revenues collected. DEPARTMENT HEAD APPROVAL DATE FINANCE FI-06 JOURNAL VOUCHERS-ACCOUNTING REPORTS ONSITE-1 YR XREF: CENTER-6YRS KIBC 3.00 TOTAL-7 YRS FI-07 PROPERTY TAX ACCOUNTING ONSITE- 1 YR XREF: Tax billing, payments, adjustments,and interest and penalties CENTER-6 YRS KIBC 3.20 calculations. Monthly reports. Amended/Deleted by R1995-01C TOTAL-7 YRS FI-11 UTILITY MONTHLY REPORTS ONSITE- 1 YR XREF: Master list by account number; payment and adjust; billing register; CENTER-6 YRS KIBC 13.00 account recd.Aging; penalty list; deposits recd. monthly reports bound TOTAL-7 YRS together. FI-13 ACCOUNTS PAYABLE ONSITE- 1 YR XREF: Copies of invoices,checks issued and requests for payment. CENTER- 6 YRS KIBC 3.16 TOTAL-7 YRS FI-15 ACCOUNTS RECEIVABLE - DAILY RECORDS OF CASH ONSITE- 1 YR XREF: RECEIVED CENTER- 6 YRS KIBC 3.10 Cash receipts filed in daily business envelope w/bank deposit slips remit TOTAL-7 YRS advice portion of checks, utility bills receipts,and printout of tax payments. FI-19 BANK RECONCILIATION STATEMENTS ONSITE-2 YRS XREF: Statements of account activity, reconciliation, and credit/debit notices. CENTER-5 YRS KIBC 3.10 TOTAL-7 YRS FI-23 FEDERAL DEPOSIT TAX STUBS ONSITE- 1 YR XREF: Semi-monthly, quarterly and annual reports of payroll taxes withheld and CENTER-6 YRS KIBC 2.12 paid to Federal government. TOTAL-7 YRS FI-29 FEDERAL AND STATE EMPLOYEE TAXES ONSITE- 1 YR XREF: Statements of employee earnings-W-2's;W-4's; FICA; PERS; 1098's; CENTER-6 YRS KIBC 2.12 and 1099's. IAW Alaska Guidelines. TOTAL-7 YRS FI-33 BALER MONTHLY ACCOUNTING REPORTS ONSITE- 1 YR XREF: Invoice reports; invoice copies; aging report; and copy of bills. CENTER- 6 YRS KIBC 8.20 TOTAL-7 YRS FI-34 SANITATION MONTHLY ACCOUNTING REPORTS ONSITE- 1 YR XREF: Consumption reports; aging; payments; adjustments; billing register; and CENTER- 6 YRS KIBC 8.20 copy of bills. TOTAL-7 YRS FI-36 FUND INVESTMENT RECORDS ONSITE-2 YRS XREF: Includes buy/sell orders;confirmations; safekeeping advices'and CENTER- 5 YRS KIBC 3.01 ledgers. TOTAL-7 YRS FI-37 GRANT FILES ONSITE-2 YRS XREF: Official documents for receipt of grant funds from either State or Federal CENTER- 5 YRS KIBC 3.01 agencies. Combine with department's grant files for records center TOTAL-7 YRS retention. FI-39 SEVERANCE TAXES ONSITE-1 YR XREF: Severance tax forms filed with Borough;quarterly schedules of revenues CENTER- 6 YRS KIBC 3.26 collected. TOTAL-7 YRS RECORDS DESTRUCTION AUTHORIZATION Department Directors and Record Owners have until Friday, August 9, 2013 to review the attached list and return the RDA form to the Clerk's Office. Reason for Disposal of records: EV These records have been found not to be of historical value nor have a legal or administrative value. ❑ These records are permanent but non-historical and have been microfilmed or optical disc imaged. ❑ These records are nonpermanent and have been microfilmed for retention period. These records were microfilmed records, which have been retained for length of retention period and have been found to have no historical, legal, or administrative value. Please check the appropriate box above and sign below. LI i Signatu`te of Record Ownei and/or Department Head Department RECEIVED RUG - g KODIAK 2013 BOROUGH CL OFFICE ALASKq ERK'S 0 1 '-mom F.'.. =x. .-. 1- c .- ASSESSIIVG DEPARTMENT'`-'2013 ' '' SERIES FY RECORD SERIES COMMENTS LOCATION # YEAR A0-01 1975 Assessment Records Alpha list by owner of real and personal F-3-06 property. AO-03 2010 Change of Address Cards Change of address cards indicating property Records sales to new owners. Room Hall AO-06 1993 Exemptions from Property Tax Correspondence regarding senior citizens, F-2-04 disabled veterans, and farm use tax exemptions. AO-06 1981 Exemptions from Property Tax Correspondence regarding senior citizen, F-7-09 disabled veterans, and farm use tax exemptions. AO-06 2008 - Exemptions from Property Tax Correspondence regarding senior citizen, Records 2009 disabled veterans, and farm use tax Room Hall exemptions. A0-06 2003 - Exemptions from Property Tax Correspondence regarding senior citizen, Records 2007 disabled veterans, and farm use tax Room Hall exemptions. AO-09 1990- Reading File Correspondence generated in office, filed in Records 2000 chronological order. Room Hall / PI t / � i DEPARTMENT , Llt DATE 4 e 57.-2 • ASSESSORS OFFICE" A0-01 ASSESSMENT RECORDS-EDP REPORTS- ONSITE- 1 YR XREF: Alpha list by owner of real and personal property, legal description list by the CENTER-6 YRS KIBC 3.20, 3.24 owner name of real property, boat and business listings, personal property. TOTAL-7 YRS Retain year-end report. A0-03 CHANGE OF ADDRESS CARDS ONSITE-3 YRS XREF: Change of address cards indicating property sales to new owners. CENTER-0 KIBC 3.24.01 Tracks latest owner of real property until new assessment roll release. Alpha by TOTAL-3 YRS new buyer's name. A0-06 EXEMPTIONS FROM PROPERTY TAX ONSITE-2 YRS XREF: Correspondence regarding senior citizen, disabled vets, farm use tax CENTER-0 KIBC: 3.20.08 exemptions. TOTAL-2 YRS CONFIDENTIAL AO-09 READING FILE ONSITE-3 YRS XREF: Correspondence generated by staff, in office, filed in chronological order, CENTER-0 KIBC: 2.31 including copies of assessment notices sent. TOTAL-3 YRS RECORDS DESTRUCTION AUTHORIZATION Department Directors and Record Owners have until Friday, August 9, 2013 to review the attached list and return the RDA form to the Clerk's Office. Reason for Disposal of records: Z These records have been found not to be of historical value nor have a legal or administrative value. ❑ These records are permanent but non-historical and have been microfilmed or optical disc imaged. ❑ These records are nonpermanent and have been microfilmed for retention period. Fl These records were microfilmed records, which have been retained for length of retention period and have been found to have no historical, legal, or administrative value. Please check the appropriate box above and sign below. Signature of Record Owner and/or Department Head Department RECEIVED AUG - 8 2013 BOROUGH CLERK'S OFFICE KODIAK,ALASKA : I I -,,.,:... _P- '3—, AV..+. .. ,ry. SN.'-.{n- COMMUNITY DEVELOPMENT DEPARTMENT - 2013 SERIES FY RECORD SERIES COMMENTS LOCATION YEAR CD-06 2006 Coastal Zone Management Coastal Zone Management shelf files E-6-13 correspondence. CD-10 1988 Planning and Zoning Commission I Agendas, public hearing records, and items E-1-12 Agenda Packets presented to the Commission for action. CD-11 2006 Junk Removal Files Correspondence, reports, photos, and E-3-15 ownership files. /t DEPARTMENT HEAD APPROVAL / i,K; DATE c/ 7.:7j COMMUNITY DEVELOPMENT AND PLANNING CD-06 COASTAL ZONE MANAGEMENT ONSITE- IND XREF: Coastal Zone Management shelf files correspondence related to coastal CENTER—6 YRS KIBC 17.02 management and outer continental shelf issues. Grant and legislative TOTAL—7 YRS backup files. Retention period starts after project completed. CD-10 PLANNING AND ZONING COMMISSION AGENDA PACKETS ONSITE—2 YRS XREF: Agendas, public hearing records, and items presented to the commission CENTER—13 YRS KIBC 2.40 for action. TOTAL—15 YRS CD-11 JUNK REMOVAL FILES ONSITE—2 YRS XREF: Correspondence reports, photos, ownership files related to removal to CENTER—5 YRS KIBC 10.10 metal dump of large pieces of junk, including vehicles. Towing/disposal TOTAL-7 YRS contracts. RECORDS DESTRUCTION AUTHORIZATION Department Directors and Record Owners have until Friday, August 9, 2013 to review the attached list and return the RDA form to the Clerk's Office. Reason for Disposal of records: VI These records have been found not to be of historical value nor have a legal or administrative value. ❑ These records are permanent but non-historical and have been microfilmed or optical disc imaged. n These records are nonpermanent and have been microfilmed for retention period. These records were microfilmed records, which have been retained for length of retention period and have been found to have no historical, legal, or administrative value. Please check the appropriate box above and sign below. '/� WALLE W. KONING Signature of Record Owner a d/or Department Head tF Department RECEIVED JUL 302013 p BOROUGH ODIAK.ALASKA FILE hir -1 a;ytY 14'-'7" wOW.:.x.t _.ir. c v ✓ ,.:,..- iF t '.:.. bt,:._m..a s.��y au —1 .� etr Y ,, ' Ty.e. r1 'l ENGINEERING AND'FACILITIES' DEPARTMENT= 2013 " y3:-. " SERIES FY RECORD SERIES COMMENTS LOCATION # YEAR EF-05 2007 Service Districts Copies of minutes, agendas, contracts, and C-1-08 correspondence. Audio cassettes. EF-08 2006 Solid Waste Management Collection and disposal reports. C-4-24 EF-12 2007 Architectural Review Board Copies of minutes, agendas, contracts, and C-1-08 correspondence. Audio cassettes. DEPARTMENT HEAD APPROVAL DATE • ENGINEERING AND FACILITIES EF-05 SERVICE DISTRICTS ONSITE—IND XREF: Copies of minutes, boards,contracts and correspondence related to CENTER- NO KIBC 4.00 service districts original minutes, boards and contracts are in Borough TOTAL- IND Clerk's office. EF-08 SOLID WASTE MANAGEMENT ONSITE-2 YRS XREF: Collection and disposal reports. CENTER- 5 YRS KIBC 8.20.030 TOTAL-7 YRS EF-12 ARCHITECTURAL REVIEW BOARD ONSITE—IND XREF: Board, copies of minutes, agendas. Original minutes and boards are filed CENTER- 0 KIBC 2.45 in Borough Clerk's office. Copies of ARB minutes are also retained in TOTAL- IND pertinent project files. s' ?. KODIAK ISLAND BOROUGH .*,,,0 _, - 71 '^ AGENDA STATEMENT REGULAR MEETING OF: SEPTEMBER 5, 2013 ITEM NO.: 13.D.1 TITLE: Confirmation of the Mayoral Appointment to the Parks and Recreation Committee (John Neff). ORIGINATOR: Clerk's Office Staff FISCAL IMPACT: ❑ Yes $ or Z No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Mr. Neff's application APPROVAL FOR AGENDA: k SUMMARY STATEMENT: There are currently two vacant seats on the Parks and Recreation Committee for terms to expire December 2013. The Clerk's office received one application from Mr. John Neff. 2.100.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective. The mayor shall appoint a new applicant until an appointment is confirmed by the assembly. RECOMMENDED MOTION: Move to confirm the Mayoral appointment of Mr. John Neff to the Parks and Recreation Committee for a term to expire December 2013. Kodiak Island Borough Page 1 of 1 KODIAK ISLAND BORO G • RECEIVED • OFFICE OF THE BOROUGH CL R . s ait,1, 0 } ;+ 710 Mill Bay Road, Room 10 AUG 2 g.4 \` \ Kodiak, AK 99615 SCE„ :, _ Phone: (907) 486-9310 Fax (907) 4:6 9PucrtcL:i s�F njavier @kodiakak.us KODtAK, LASKq �An' APPLICATION FOR APPOINTMEN T TO BOARDS, COMMITTEES, AND COMMISSIfi NS Board/Committee/Commission: PC& if A-S c4 I ✓ c l' n? 40 A Designated seat or group representation (if applicable) : Please be aware that the information given on your application is made available to the public. Staff will require the use of a mailing address, email address, and contact phone number to provide board and meeting information. Name: h A /v Daytime Phone: G o 7 - 7`V Z- V-76 Residence Address: 3 ? Z Evening Phone: Mailing Address: "o. /6Z, D/3 Z 3.f kc i r, % Cell Phone: Sc. Email Address: j r, �n 6_444 9--• v �<,,, Fax Number 7d'7 _ 57 Z — e2- 2'ow Length of Residence in Kodiak: —.2_. 3 �/�f Registered to vote in Kodiak? 4. No Please provide one of the following: Date of Birth Last 4 digits of SSN# >S S -7 Employer/Occupation: 5 c v, 7o ' I c i I w.,, (7c At Organizations you belong to or participate in: Explain your main reason for applying: C-a;� Le_in 4, r //l 44' 4LFE di J/// it Icc d A 6_1,. /'r c/, / a :l G{ ( $ c-iy' e c) i( /lc,rd%n/CS bvf ---yi C Lc 111 sjy-s/.m , What background, experience, or expertise will you bring to the board/committee/commission membership? 4.111 cm Av / ()(x (JaNrS eA//CcC/4,4 . A/x / e_A joy S d / it cc S1e.6 I-S 671 retc- ',eG42/t . M0 /c r tJ(--)J crilc(4Milr/c,2c/ Are you available for regular meetings? y�S Pursuant to KIBC 2.100.070(A.6)Other than by expiration of the members term,the assembly shall declare a seat vacant when a member misses three consecutively held regular meetings and is not excused. Signature of Applicant: i),Al. V,- , Date: - J/� /( 3 A resume or letter of interest y be attached, but is not r fired. This application will be kept on file of>� r oney year Please be aware that there may be an application deadline. Applicatio deadlines, if applicable, are available on the Borough website at www.kodiakak.us or in the Notice of Vacancy announcements advertised in the Kodiak Daily Mirror. s,„„ - STAFF USE ONLY- Registered voter of the Borough:r ' • ) No( ) Appointment Letter: Date Received:(date stamp bglRyi. Applicant's Residence: Borough(i City( ) Roster: /. 9 Date of Appointment: Oath of Office: Term Expires on APOC POFD Statement Attached( )On File( ) tC+� J KODIAK ISLAND BOROUGH ,ri - c PARKS AND RECREATION COMMITTEE NAME TERM HOME WORK CELL EMAIL PHONE PHONE PHONE Pam Foreman 2013 486-2588 486-3181 pforeman@gci.net 335 Curlew Way pam(o�kmxt.orq Kodiak, AK 99615 Jeff Huntley (Vice Chair) 2015 486-4013 cactusrefer(@yahoo.com 1015 Pine Crescent Kodiak, AK 99615 Helm Johnson 2015 539-5014 539-5014 539-5014 helmrideakimbo.com PO Box 261 Kodiak, AK 99615 Rick Lindholm 2014 486-8297 486-8111 ricklkiha.orq PO Box 474 Kodiak, AK 99615 Michael Marion 2014 481-2999 487-4991 memarionggci.net PO Box 9052 Kodiak, AK 99615 Patrick Saltonstall (Chair) 2015 486-2634 486-7004 pgsalton(a,gci.net PO Box 1909 patrick(Walutiiamuseum.orq Kodiak, AK 99615 Michael Scalzo 2014 707-490- 487-5525 707-490- michael.a.scalzo@uscg.mil 2017A Aviation Loop 5489 5489 Kodiak, AK 99615 Vacant 2013 Vacant 2013 NON-VOTING EX-OFFICIOS Assembly Representative Aaron Griffin 539-1040 aaron.griffin©kibassembly.orq PO Box 8836 Kodiak, AK 99615 State Representative Jack Ransom, Park Ranger II 486-6339 jack.ransom(@alaska.gov 1400 Abercrombie Drive Kodiak, AK 99615 Roster continued on the next page.... Revision Date: 8/27/2013 Revised by: JK r '. KODIAK ISLAND BOROUGH *p— ;4;-- , PARKS AND RECREATION COMMITTEE NAME TERM HOME WORK CELL EMAIL PHONE PHONE PHONE City Parks & Rec. Representative Vacant 486-8670 School District Representative Steve Doerksen 486-0398 481-6208 654-0398 sdoerksen01c@kibsd.orq 722 Mill Bay Road Kodiak, AK 99615 Planning and Zoning Commission Representative Alan Schmitt 486-5314 942-0404 aschmittankibplanninq.com 3295 Woody Way Loop Kodiak, AK 99615 Vacant, Alternate This committee is governed by Kodiak Island Borough Code 2.120 STAFF' 3 e s p CDD DIRECTOR,BOB PEDERSON 486-9363 bpederson(&kodiakak.us COD SECRETARY,SHEILA SMITH 486-9363 ssmith(olkodiakak.us COMMUNITY DEVELOPMENT DEPARTMENT 710 MILL BAY ROAD ROOM 205 KODIAK,AK 99615 Revision Date: 8/27/2013 Revised by JK KODIAK ISLAND BOROUGH i irp, "i}, ENGINEERING/FACILITIES DEPARTMENT f 710 Mill Bay Road ea A Kodiak,AK 99615 I Phone (907) 486-9210- Fax (907) 486-9347 MEMORANDUM DATE: August 1, 2013 TO: Mayor and Assembly FROM: Matt Gandel, Project Manager/Inspector CC: Bud Cassidy, Borough Manager Woody Koning, E/F Director RE: Projects Status Report KODIAK LONG TERM CARE FACILITY Davis Constructors & Engineers began work in March and is pursuing an aggressive schedule to complete the work prior to the March 2014 deadline. Wall and roof framing are complete, and roofing installation started at the end of July. Interior electrical, plumbing, and fire sprinkler work is underway, and site sidewalks and paving will be completed by the middle of August. Utilizing the CM/GC delivery method has resulted in significant savings during the subcontractor buyout period, allowing for several significant upgrades to finishes at no additional cost to the project. a� L is jz . k t xh4.¢ L/U $ • ,t sY'r-= t Y„y' 1 4-4 ' R.• tti- �1 1111,;1,1 cr $z 3 r js `t y �a :k s'Estac II �na. _. a 'r ;3,• .. 7,sd?,.. 8 ? . LANDFILL LATERAL EXPANSION Brechan Enterprises is currently at work on Phase II of the Landfill 'b; a Lateral Expansion project, constructing a new fully-lined landfill f ` �4 cell with leachate collection system. All blasting and excavation the new cell is complete, blasting for installation of leachate .3 #{ ; t piping and manholes is continuing, and examination of the '1 existing landfill liner has begun in preparation for closure of the gi exiting landfill cell. Phase III of the project will be construction of a tT ` new waste water treatment plant for leachate. Bids for Phase III were opened on June 27. Two bids were received, both significantly higher than the budget. Per KIB code 3.30.050(D), staff entered into negotiations with two bidders, but ultimately rejected both bids due to insufficient funding. Staff is currently evaluation options for re-bidding the Phase III scope of work. LARSEN BAY SCHOOL ROOF REPLACEMENT This project consists of replacing the roof membrane at the Larsen Bay School. The roof is failing badly and any continued neglect would result in considerable damage to the school interior. The Assembly approved a contract for Rain Proof Roofing of Anchorage on June 6. There have been delays receiving materials, and construction is scheduled start by the middle of August and be complete by September 15. KARLUK SCHOOL OIL TANK REPLACEMENT This project is an EPA/ADEC mandated decommissioning of four underground oil tanks and installation of one new aboveground oil tank for the Karluk School. Construction began in July and the new oil tank has been shipped to Karluk and connected to the school. Decommissioning of the existing tanks by filling them with gravel is pending DEC approval of the contractor's documentation. Decommissioning is scheduled for the middle of August, and needs to be completed prior to September 30, 2013 to satisfy the EPA/ADEC. I ic- v . r r 5. h � '.�__'Vii: is- .. NORTH STAR ELEMENTARY CANOPY REMODEL This project consists of re-coating the existing bus shelter canopies in front of the school which are badly rusted. Prep work for coating the canopy began the last week in July. The existing canopy needs to be sandblasted to bare metal, then primed and then coated. Depending on weather, the coating work should be complete by August 15. r ~` . t � I ;P:4tirier- :^1 ."±:tt--.:r*..,,n.: .z 90441„, 21„. - i- itpv,-.- --.... .:27:4..--____:; TTY Y �..,n.,+ _ Project Status Report 130801 Page 2 NORTH STAR ELEMENTRY PAINTING AND SIDING REPLACEMENT This project consists of repair and replacement of portions of the exterior siding and painting of the school exterior. Work began the last week in July, and painting of the playground side of the school is complete. Painting of the rest of the school and installation of new siding is scheduled to be complete by August 15. clifistirc ' '" C ✓_ T '1x n 1. r .� — a 't az,*a•.-._.,. do '5 " r ' d :. -. fit s� rt...:: fir' Project Status Report 130801 Page 3 ` � Kodiak Island Borough .cTtY. 1�f�f( N Engineering & Facilities Department It . Projects Office � 9., 710MiiiBayRoad .l kR a -*iii: ,,.;., Kodiak, Alaska 99615 • , Phone 907 486-9210 Fax (907) 486-9347 r7.= Date: August 1, 2013 To: Bud Cassidy. Borough Manager Woody Koning, E/F Director From: Matt Gandel. Project Manager/Inspector RE: Change Orders—July 2013 Below is a summary of approved change orders for capital projects for July 2013: Kodiak High School Addition and Renovation Watterson Construction Company—Contract No. 2013-24 Change Order#6 -$925.00 I) REP#009-Provide credit/cost to delete 12 strand fiber optic backbone and add I" interdict in corridor between gym & auditorium to KMS server farm. - $889.00 2) RFP 4011-Provide credit for omitting ceramic tile at entry walls of men & women's toilet rooms Area A. - ($2.080.00) 3) REP #016-Provide concrete infill opening in chase at basement level at gridline 3 & gridline L.2 - $1,234.00 4) REP #018-Provide two (2)4'x8' markerboards on east wall of Resource room A3 I I. - $882.00 Change Order#7- $38,447.00 PCO 007—Replace 400 MCM wire with 600 and I000A fuse with 1200A. This change is required by varying site conditions. NEC required exterior disconnect for remotely located switchboard within the building's replacement electrical room. Change Order#8 - $41,336.00 I) RFP 012-Demo existing mechanical equipment in weight room that was not in bid documents. - $14,012.00 2) REP 013-Provide& install recessed cabinet heaters in Mat Room D201 Area D. - $13,268.00 3) PCO 004-Increase size of heat exchanger 103 per design clarification 012. - $1,728.00 4) RFP 019-Delete scheduled ladders Room C106 & CI I l; provide ships ladders at access to Mech. Room C213. - $3,577.00 5) RFP 020-Increase performance for sewage injectors. -$1,541.00 6) RFP 021-Extend suspended ceiling down corridor Cl 15. - $2,093.00 7) RFP 025-Provide mortise locksets for staff restroom to accommodate code required hardware functions. - $5,1 17.00 Change Order#9 - $0.00 Time extension of 32 calendar days to finish Phase 2 on September 23, 2013 instead of August 22, 2013 as previously scheduled. Landfill Lateral Expansion Brechan Enterprises—Contract No. 2012-21 Change Order#7- $500,000.00 NTE (Approved by Assembly 7/2/13) 1) Additional blasting to create shot rock in place for future landfill operational required rock products. - $300,000.00 NTE 2) Crush rock and haul to cell 2 for future landfill operational required cover rock. - $200,000.00 NTE CH2M Hill—Contract No. 2007-22 Change Order#17 - $25,900.00 I) Design of restroom at leachate treatment building- $5.900.00 2) Develop performance specification for bulk chemical storage tanks- $20,000.00 Kodiak Long Term Care Facility Davis Constructors & Engineers. Inc.—Contract No. 2013-11 Please note:All change orders for Davis Constructors are SO increase to contract amount.Amounts shown are being covered by savings in the GAY1P contract. Change Order#6 - $0.00 1) Upgrade MDF trim to cherry trim at resident room chair rail, front of house door, handrail, column, bulkhead, and resident room TV shelf- $70,856.00 2) Upgrade protective wall covering at head walls to cherry wood panel wainscot -$44,919.00 3) Upgrade plastic laminate window sills to solid surface - $7,392.00 4) Add cherry trim surround at vinyl windows - $32,472.00 Change Order#7 - $0.00 1) Added floor cleanouts and sinks per code requirements - $3,644.00 2) Provide emergency domestic water connection- $7,927.00 Change Order#8 - $0.00 I) Provide 216 LF of decorative metal fencing along cemetery retaining wall - $27,699.00 2) Provide four ADA planter boxes for outdoor patios - $7,958.00 3) Add cultured stone base treatment at 16 exterior columns - $36,411.00 Change Order#9 - $0.00 1) Add 6" tile accent band at resident restrooms - $8,308.00 2) Upgrade vinyl flooring material at dining areas - $351.00 Change Order#10 - $0.00 I) Add duplex receptacle at hearth area- $1,600.00 2) Provide power to exterior monument sign - $3.896.00 3) Upgrade light fixtures, add sconce lights at entrance, and add LED light bollards at exterior patios - $41,507.00 Change Order#1I - $0.00 Change Orders-July 2013 Page 2 1) Upgrade closet rod and shelf to adjustable shelving system - $8,502.00 2) Install check dams(DEC requirement), topsoil, and seed at swale along access road - $18,900.00 3) Install gutters and downspouts not included in GMP - $7,981.00 Change Order 412 - $0.00 Retaining wall design has changed from pile driven to poured in place design. Davis will complete this work on a T&M basis. GMP included $167,399 for this work, T&M total will not exceed GMP amount- $0.00 Change Order#13 - $0.00 I) Revised structural details required due to plan check review- $7,802.00 2) Modify breakroom casework, plumbing, and power to accommodate full size refrigerator- $56.00 3) Code required modifications to ductwork for kitchen and pantry - $4,152.00 4) Modify power and data to relocate time clock, add wireless access points, and provide dedicated circuits for IT equipment- $9,241.00 Larsen Bay Roof Replacement Rain Proof Roofing—Contract No. 2013-31 Change Order 41 - $0.00 Change Substantial Completion date from August 15,2013 to September 15, 2013, and change Final Completion date from September 15, 2013 to September 30, 2013. All other requirements remain unchanged. Change Orders-July 2013 Page 3 Kodiak Island Borough Assembly Regular Meeting Guidelines September 5, 2013, 7:30 p.m., Borough Assembly Chambers Please announce: Please remember to turn off ringers on your cell phones or put them on vibrate. 1. INVOCATION Sergeant Major Dave Blacketer of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse Assembly member Bonney who is absent due to personal leave. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. All items in yellow are consent agenda items. Summary of Consent Agenda Items: °* Regular Meeting Minutes of August 1, 2013. * Resolution No. FY2014-06 Authorizing the Records Manager to Dispose of Certain Kodiak Island Borough Records. * Confirmation of the Mayoral Appointment to the Parks and Recreation Committee (John Neff). Recommended motion: Move to approve the agenda and consent agenda. VOICE VOTE ON MOTION. 5. APPROVAL OF MINUTES A. *Regular Meeting Minutes of August 1, 2013. PLEASE ANNOUNCE: STOP Due to the delay of the radio broadcast and web streaming, please place your / calls at this time to speak under Citizens Comments. Your call will be placed in a queue and answered at the appropriate time. Local is 486-3231; Toll Free is 1-855- 492-9202. 6. AWARDS AND PRESENTATIONS — None. • Kodiak Island Borough Assembly Guidelines September 5, 2013 Page 1 7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) A. Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 8. COMMITTEE REPORTS 9. PUBLIC HEARING — None. 10. BOROUGH MANAGER'S REPORT 11. MESSAGE FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS — None. 13. NEW BUSINESS A. Contracts 1. Approval of Change Order #2 to Contract No. FY2014-06 EMC Engineering, LLC for Professional Services Agreement for Special Inspection, Construction Observation, and Related Services for Capital Construction Projects. Recommended motion: Move to authorize the Manager to approve Change Order #2 to Contract No. FY2014-06 for Special Inspections and Materials Testing for the Kodiak High School Addition and Renovation Project in an amount not to exceed $87,000. Staff Report— Manager Cassidy Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. 2. Contract No. FY2014-15 Between the Kodiak Island Borough and Risks and Rewards Management Group, LLC for the Revision and Rewrite of the Kodiak Area Emergency Operations Plan. Recommended motion: Move to authorize the Manager to execute Contract No. FY2014-15 with Risks and Rewards Management Group, LLC of Anchorage, AK for the revision and rewrite of the Kodiak Area Emergency Operations Plan in an amount not to exceed $31,455. Staff Report— Manager Cassidy Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines September 5, 2013 Page 2 B. Resolutions 1. *Resolution No. FY2014-06 Authorizing the Records Manager to Dispose of Certain Kodiak Island Borough Records. C. Ordinances for Introduction — None. D. Other Items 1. *Confirmation of the Mayoral Appointment to the Parks and Recreation Committee (John Neff). 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 15. ASSEMBLY MEMBERS' COMMENTS Announcements — Mayor Selby The Assembly and City Council will meet in a Joint Work Session on Wednesday, September 11, 2013, at 7:30 p.m. in the Borough Assembly Chambers. The next Assembly work session is scheduled on Thursday, September 12 at 7:30 p.m. in the Borough Conference Room. The next regular meeting is scheduled on Thursday, September 19 at 7:30 p.m. in the Borough Assembly Chambers. The Regular Municipal Election will be held on Tuesday, October 1, 2013. If you will be out of town on Election Day, absentee voting is available in the Borough Clerk's Office, Room 101 in the Borough building from 8 a.m. to 5 p.m., starting Monday, September 16, 2013, through Monday, September 30, 2013. Please bring your voter card or picture identification with you. If you have any questions, please call 486-9310. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines September 5, 2013 Page 3 / KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Regular 'Special Date: eq/04/ 0 Convened: Recessed: Reconvened: Adjourned: BY: BY: Jt �f( WH BY: K BY: [A, t,QA) BY: ,(J i, SECOND: SECOND:f • ''v' p . SECOND:/ II% SECOND: SECOND: /1.,,(W a) A/61-01401,el rjkailot-C 0 lag4 Z Opqyaci k)0 . AP-i--1 '.(nliik CAA WAAR-G CARPAII- c/ k\I b 14-0(40 w •YES •NO ' ' •YES NO I YES NO YES NO ,;YES4 NO,.4. Ms. Austerman , / Ms. Austerman Ms. Austerman Ms. Austerman4 Ms. Austerman ` Mr. Bonney v ✓ ,t . :, . - u . '.• :, . :..•- I . :.nn- v Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin 4 v Mr. Kaplan ,//, Mr. Kaplan Mr. Kaplan Mr. Kaplan Mr. Kaplan Ms. Lynch Y+ / Ms. Lynch Ms. Lynch Ms. Lynch Ms. Lynch Mr. Stephens V Mr. Stephens Mr. Stephens Mr. Stephens ✓ Mr. Stephens v' Ms. Stutes V Ms. Stutes Ms. Stutes Ms. Stutes ✓ Ms. Stutes , °_ .CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?(:_ TOTAL: TOTAL: TOTAL: TOTAL: C ! TOTAL: `/i ea The mayor may of vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Selby V Mayor Selby Mayor Selby Mayor Selby Mayor Selby • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority votes is majority of the membership (quorum). Point of Order and Recess. / KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET D 9/0 b1901-3 Regular f//Special Date: Convened: I , . � Recessed: Reconvened: Adjourned: .v BY: l� BY: BY: BY: BY: SECOND: SECOND: SECOND: SECOND: SECOND: a4:1014 rnd YES NO 'YES NO YES NO YES NO •. YES NO'• Ms. Austerman V Ms. Austerman Ms. Austerman Ms. Austerman Ms. Austerman r : • . :o• e Sr Mr. '• n- Ir. :onne k r. Bo••a Mr. Griffin V Mr, Griffin Mr. Griffin Mr. Griffin Mr. Griffin Mr. Kaplan * / Mr. Kaplan Mr. Kaplan Mr. Kaplan Mr. Kaplan Ms. Lynch V. Ms. Lynch Ms. Lynch Ms. Lynch Ms. Lynch Mr. Stephens V Mr. Stephens Mr. Stephens Mr. Stephens Mr. Stephens Ms. Stutes V Ms. Stutes Ms. Stutes Ms. Stutes Ms. Stutes ______ JCHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?! _ TOTAL: Q () TOTAL: TOTAL: TOTAL: TOTAL: The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby 1 • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority votes is majority of the membership (quorum). Point of Order and Recess. KODIAK ISLAND BOROUGH REGULAR MEETING Regular Meeting of: id,ei c/ ao/3 Please PRINT your name Please PRINT your avi' Viet h -P ti.4 /Ø4t i6W/7ir \ v otO c-\\ \cam A TY \\\7 �\v