FY2014-05 Authorizing the Disposal of Certain Borough Records Introduced by: Borough Clerk
Requested by: Borough Clerk
Drafted by: Records Manager
Introduced: 09/05/2013
Adopted: 09/05/2013
KODIAK ISLAND BOROUGH
2 RESOLUTION NO. FY2014-05
3
4 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY
5 AUTHORIZING THE RECORDS MANAGER TO DISPOSE
6 OF CERTAIN KODIAK ISLAND BOROUGH RECORDS
7
8 WHEREAS, Resolution No. 95-01 and amendments provide the minimum retention
9 requirements for specific records; and
10
11 WHEREAS, the department directors have reviewed and approved the destruction of the
12 specific records attached to this resolution and they were also signed off by the Borough
13 Attorney; and
14
15 WHEREAS, Kodiak Island Borough Code 2.40.160(B) provides for the Assembly to
16 authorize by Resolution the disposal of the records to be destroyed.
17
18 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
19 BOROUGH THAT:
20
21 Section 1: The attached lists of records are not of a historical, legal, nor administrative
22 value and have met the minimum retention requirements.
23
24 Section 2: These records may be destroyed as provided by Kodiak Island Borough
25 Code 2.40.160.
26
27 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
28 THIS FIFTH OF SEPTEMBER, 2013
29
30 KODIAK ISLAND BORO-GH
31 ,
32
33 Jergrne M. Selby, Bor. ••. ,�
34 AU ST:
35 -
36 111 /
37 Nova M. Javier, MMC, Bolugh Clerk
Kodiak Island Borough, Alaska Resolution No. FY2014-05
Page 1 of 1
RECORDS DESTRUCTION AUTHORIZATION
Department Directors and Record Owners have until Friday, August 9, 2013 to
review the attached list and return the RDA form to the Clerk's Office.
Reason for Disposal of records:
These records have been found not to be of historical value nor have a
legal or administrative value.
❑ These records are permanent but non-historical and have been
microfilmed or optical disc imaged.
❑ These records are nonpermanent and have been microfilmed for retention
period.
❑ These records were microfilmed records, which have been retained for
length of retention period and have been found to have no historical, legal,
or administrative value.
Please check the appropriate box above and sign below. RECEIVED
JUL 2 9 2001
Signature of Record wner and/or Department Head
Jq_&r�L /� O c n BOROUGH CLERASKA K'S OFFICE
ova Department KODIAK,AL
� _'_-r__, .�,4 ii n w
r f;�.,_. , . _„ ``�BO_ROI€1GFI;C:LERK;V,20,a1.3 "
USER.IES 1 x`rr1w `zjlRECORD7SE RIE$ ,;K 7 ' " COMMENTS' ° r} i OCAWail
BC-09 2010 Boards, Committees, and General information and applications. Records
Commissions Room Hall
BC-43 2009 Liquor Licenses Applications for liquor licenses. Records
Room Hall
BC-46 2010 Plat Log Documentation Plat log details, property owner, and plat Records
location. Back-up documentation. Room Hall
BC-46 2011 Plat Log Documentation Plat log details, property owner, and plat Records
location. Back-up documentation. Room Hall
BC-51 2009 Gaming Licenses Games of chance and skill permit Records
applications. Room Hall
BC-61 2009 Travel Accounting Documentation for travel for mayor, Records
assembly, and clerk's office. Room Hall
BC-63 2009 General Correspondence Special correspondence authored by staff in Records
department. _ Room Hall
,RQaCLE OS m` 0 ''}K421 N 3;;''^ t
i SE#IES 1 YEAR CORD`SERIES vx' '. % °ft stCOMMENTS' F '4 LOCATION!;
EL-01 2013 Voted Ballots Municipal election—October 2012. Records
Box 1 of 2 Room Hall
EL-01 2013 Voted Ballots Municipal election—October 2012. Records
Box 2 of 2 Room Hall
EL-02 2009 Certificates of Election Copies of election certificates presented to Records
candidates upon verification of election. Room Hall
EL-04 2009 Election Registers and Tally Books Registers-October 2008. Records
Room Hall
EL-07 2009 Declaration of Candidacy Declarations executed under oath— Records
October 2008. Room Hall
EL-11 2009 Candidate Lists Lists of candidates—October 2008. Records
Room Hall
EL-13 2009 Election Official's Records Recruitment materials, interest letters, Records
training notes, etc.—October 2008. Room Hall
'Y •f MAY ,1 'S OFFILQ.E:. 201 .1(Eff_ective 1,011911990); " ``•SERIES-; YEAR '_ RECORD SER ESs -. x ;• 3 COMMENTS L OCATI
MA-01 2003 Mayors Reading Files Copies of outgoing letters and memoranda E-1-08
arranged by date.
k. :aa., - $4:� , 1MAY,ORs$�QF.,FICEq <2013"�;(P o,,10%19/98) ).,C�;_z,, __ .
)SERIES FY i ,` ,-L iRECORD'�SERIE sirs F;°' 3 kCOMMENTS5 . b' YL'OCATIION
?IYEARn -
4 i:.M' ,a - , .L."...1 4l
OM-01 1991 Mayor's Administrative Files Correspondence, reports, and information 1-1-03
related to the functional departments of the
Borough.
OM-01 1993 Mayor's Administrative Files Correspondence, reports, and information 1-1-03
related to the functional departments of the
Borough.
OM-01 1994 Mayor's Administrative Files Correspondence, reports,and information 1-1-03
related to the functional departments of the
Borough.
OM-01 1995 Mayor's Administrative Files Correspondence, reports, and information 1-1-03
related to the functional departments of the
Borough.
OM-01 1996 Mayor's Administrative Files Correspondence, reports, and information 1-1-03
related to the functional departments of the
Borough.
OM-01 1997 Mayor's Administrative Files Correspondence, reports, and information 1-1-03
related to the functional departments of the
Borough.
OM-01 1998 Mayor's Administrative Files Correspondence, reports, and information 1-1-03
related to the functional departments of the
Borough.
OM-01 1990 Mayor's Administrative Files Correspondence, reports, and information 1-4-12
related to the functional departments of the
Borough.
OM-01 1992 Mayor's Administrative Files Correspondence, reports, and information 1-7-01
related to the functional departments of the
Borough.
OM-04 1979- Litigation Case Files Documents civil actions by or against the 1-1-04
1991 Borough.
OM-04 1984 Litigation Case Files Documents civil actions by or against the 1-1-05
Borough.
OM-05 1991 Minutes of Advisory Boards and Copies of all boards, committees, and 1-6-03
Commissions Meetings commissions minutes relating to Borough
activities.
t c ,x. tot 77: l `' `^ :)'5 w .n i h7 e: e ..
-,'. ' • r4 MENTALiHEALTH X2013, u r aca `_> .r>�^ ��'
-ERtESv 1 Y'"H 5 RECORD SERIES ' l k�z } x �COMMENTS� ', L'OCA ON
,._ ,YEAR. r�.. n., ry .z x.. 5
MH-08 1988 Patient Case Files Correspondence, case notes, testing H-1-11
results, etc.
CONFIDENTIAL
DEPARTMENT HEAD APPROVAL DATE
BOROUGH CLERK'S OFFICE
BC-09 BOROUGH BOARDS, COMMITTEES,AND COMMISSIONS ONSITE -2 YRS
XREF: General information and applicants. SEE separate listings for minutes, CENTER-0
KIBC 2.39 findings,and board correspondence. TOTAL—2 YRS
BC-43 LICENSES, LIQUOR ONSITE—3 YRS
XREF: Liquor licenses applications. Originals at Dept. of Revenue and Dept. of CENTER-0
KIBC 5.01;SR LIC-1 Commerce and Economic Development. TOTAL—3 YRS
BC-46 PLAT LOG ONSITE-P
XREF: Plat log details, property owner, plat location, date filed, and plat no. CENTER-0
KIBC16.50;SRBW-1 assigned by State Recorder's office. Computer index: Clerklindexlplats. TOTAL—P
Dispose back-up documentation after 1 year.
BC-51 LICENSES, GAMES ONSITE—3 YRS
XREF: Games of Chance and Skill permit applications. Originals at Dept. of CENTER-0
KIBC5.00; SR LIC-1 Revenue and Dept.of Commerce and Economic Development. TOTAL—3 YRS
BC-61 TRAVEL ACCOUNTING
ONSITE-3YRS
XREF: Documentation for travel, registration, per diem,transportation fees for CENTER-0
KIBC 2.17. 00 Mayor,Assembly, and Clerk=s office staff. TOTAL—3 YRS
KIBC 2.17.100
SR AF-02
BC-63 GENERAL CORRESPONDENCE-ROUTINE NATURE ONSITE—3YRS
XREF: SPECIAL CORRESPONDENCE-Special correspondence authored by CENTER-0
p p y TOTAL—3 YRS
KIBC staff in any department. Retain special correspondence 5 years. Special
SR GO-1 Correspondence of Mayor SEE OM-01. General manager,clerk,
department heads, and boards and commission letters may have
archival value and should be reviewed.
ELECTION SERIES .
EL-01 VOTED BALLOTS ONSITE-0
XREF: Completed, challenged, rejected, absentee and special needs. May CENTER- 1 MO
KIBC 7.30 include all applications except special needs applications(SEE EL-04). TOTAL- 1 MO
SR EL-1 * Retain one month after election is certified; if election is contested,
retain longer per AS 15.15.470.
EL-02 CERTIFICATES OF ELECTION ONSITE—4 YRS
XREF: Copies of election certificates presented to candidates upon verification CENTER-0
KIBC 7.40;SR EL-2 of election. TOTAL—4 YRS
EL-04 ELECTION REGISTERS AND TALLY BOOKS ONSITE—4 YRS
XREF: Consists of the following registers: precinct, final voting, questioned CENTER-0
KIBC 7.30 voter, special needs voting, and absentee voter. Also includes special TOTAL—4 YRS
SR EL-4 needs applications. (Retain longer if election is contested.)
EL-07 DECLARATIONS OF CANDIDACY ONSITE—4 YRS
XREF: Declarations executed under oath including name, mailing address, CENTER-0
SR EL-7 office declared, residency length,etc. TOTAL—4 YRS
AS 15.25.030
EL-11 CANDIDATE LISTS ONSITE—4 YRS
XREF: Lists of candidates. Data includes: name and address of candidate, CENTER-0
SR EL-11 order in which they will appear on the ballot, office sought and term of TOTAL—4 YRS
office.
EL-13 ELECTION OFFICIAL'S RECORDS ONSITE—4 YRS
XREF: May consist of recruitment materials, interest letters, training notes, CENTER-0
SR EL-13 acceptance forms, oaths and mileage reimbursement requests. Includes TOTAL-4 YRS
absentee voting official's documentation.
h✓ v i f Tr+:2'5 757; ° ..._ r-r 1 ....V t'°w 7..,4; t�.'iJT" x rte. ,�, 3 4' S r x ✓y,'3
w a MAYOR'S OF,FICE((EF.F�ECTIVE,10/1911998) �= �' , -,,
Ae
MA-01 MAYOR'S READING FILES ONSITE-2 YRS
XREF: Copies of outgoing letters and memoranda arranged by date. CENTER—8 YRS
KIBC Potential historical value.Added/amended by R1995-01E TOTAL—10 YRS
MA-02 PUBLIC RELATIONS RECORDS ONSITE-2 YRS
XREF: Speeches, press releases, and clippings. CENTER-P
KIBC Added/amended by:R1995-01E TOTAL-P
MA-03 PROCLAMATIONS ONSITE-2 YRS
XREF: Proclamations from the mayor recognizing persons,groups,or holidays. CENTER-P
KIBC Added/amended by R1995-01E TOTAL-P
MAYORS off ICE(PRIORT010119198) - ^ , "
OM-01 MAYOR'S ADMINISTRATIVE FILES (DEPARTMENTAL AND ONSITE-2 YRS
XREF: FUNCTIONAL) CENTER-8 YRS
KIBC 2.20 Correspondence, reports,and information related to the functional TOTAL- 10 YRS
departments of the Borough and which documents events, projects,
activities, and issues. Potential historical value.
OM-04 LITIGATION CASE FILES ONSITE-Active
XREF: Documents civil actions by or against the Borough. Includes work CENTER-10 YRS
KIBC 2.24 papers, copies of court documents, and correspondence. Retention TOTAL-10 YRS
period starts after case is closed.
OM-05 MINUTES OF ADVISORY BOARDS AND COMMISSIONS ONSITE-2 YRS
XREF: MEETINGS CENTER-NO
KIBC 2.39 Copies of all boards,committees, and commissions minutes relating to TOTAL-2 YRS
Borough activities. Send original minutes to Borough Clerk's office.
Y- :MENTAL HEALTHzr ` . _
MH-08 PATIENT CASE FILES ONSITE- 1 YR
XREF: Correspondence,case notes, testing results, treatment,intake sheets, CENTER- 6 YRS
KIBC 8.08 billing, index cards.CONFIDENTIAL files-retention begins after TOTAL-7 YRS
MC 71.160 discharge of client. Records of clients under 19 years of age must be
kept at least 2 years after the client reaches age 19 or 7 years whichever
is later.
RECORDS DESTRUCTION AUTHORIZATION
Department Directors and Record Owners have until Friday, August 9, 2013 to
review the attached list and return the RDA form to the Clerk's Office.
fRea n for Disposal of records:
These records have been found not to be of historical value nor have a
legal or administrative value.
n These records are permanent but non-historical and have been
microfilmed or optical disc imaged.
❑ These records are nonpermanent and have been microfilmed for retention
period.
❑ These records were microfilmed records, which have been retained for
length of retention period and have been found to have no historical, legal,
or administrative value.
Please check the appropriate box above and sign below.
Signature of Record Owner /or Department Head
A-74/4-
CrS
Departmen
RECEIVED
AUG 132013
re BOROUGH CLERK'S OFFICE
KODIAK,ALASKA
r I
NSERIES i 717i?, ARECORD'SERIES°, " {COMMENTS " /7 ' LOCATION`
-.-. i# -YEAR 1 d 4 is S" s .`:3 ,•.4,M e'_ -i}+` s. x xj
PE-01 2005 Recruitment Recruitment bulletins and affidavits of Records Room
publication. Hall
PE-01 2006 Recruitment Recruitment bulletins and affidavits of Records Room
publication. Hall
PE-01 2007 Recruitment Recruitment bulletins and affidavits of Records Room
publication. Hall
PE-01 2008 Recruitment Recruitment bulletins and affidavits of Records Room
publication. Hall
PE-01 2009 Recruitment Recruitment bulletins and affidavits of Records Room
publication. Hall
DEPARTMENT HEAD APPROVAL DATE
PERSONNEL MANAGEMENT:
PE-01 RECRUITMENT ONSITE-1 YR
XREF: Recruitment bulletins and affidavits of publication. CENTER-NO
KIBC 2.12, PM 406 TOTAL- 1 YR
RECORDS DESTRUCTION AUTHORIZATION
Department Directors and Record Owners have until Friday, August 9, 2013 to
review the attached list and return the RDA form to the Clerk's Office.
Reason for Disposal of records:
X These records have been found not to be of historical value nor have a
legal or administrative value.
❑ These records are permanent but non-historical and have been
microfilmed or optical disc imaged.
❑ These records are nonpermanent and have been microfilmed for retention
period.
❑ These records were microfilmed records, which have been retained for
length of retention period and have been found to have no historical, legal,
or administrative value.
Please check the appropriate box above and sign below.
n
Signature of Record Owner and/or Department Head
/Cnaac.e
Department
RECEIVED
AUG - 9 2013
BOROUGH CLERK'S OFFICE ,
KODIAK,ALASKA �y.
= . „- y _crs sw F- E IANC. TEW LiRiTizE-N rr e4 t y-r 9 3 * c n .
_ _ . :.<._ z :;4tN wI.,AM I 20 . , r* :f
_ . . 0 FI$EpIES� Y ,� RECORDSE' RI S , ° COMMENT i LOCATIOJ #, vi,EA : a , nt 5 „ t � ` .1:-&;,< a `v _W7 , tar
FI-07 2006 Property Tax Accounting Tax billing, payments, and adjustments. Records Room
Hall
FI-07 2005 Property Tax Accounting Tax billing, payments, and adjustments. Records Room
Hall
FI-11 2006 Utility Monthly Reports Residential accounting reports(utility). A-1-13
FI-15 2006 Accounts Receivable Daily record of cash receipts. A-1-15
FI-15 2005 Accounts Receivable Daily record of cash receipts. A-2-06
FI-15 2006 Accounts Receivable Daily record of cash receipts. A-2-09
FI-15 2006 Accounts Receivable Daily record of cash receipts. A-2-10
F1-1S 2005 Accounts Receivable Daily record of cash receipts. A-3-05
FI-15 2005 Accounts Receivable Daily record of cash receipts. A-3-06
FI-15 2005 Accounts Receivable Daily record of cash receipts. A-4-05
FI-15 2005 Accounts Receivable Daily record of cash receipts. A-4-06
FI-15 2005 Accounts Receivable Daily record of cash receipts. A-5-03
FI-15 2005 Accounts Receivable Daily record of cash receipts. A-5-04
FI-15 2005 Accounts Receivable Daily record of cash receipts. A-5-05
FI-15 2005 Accounts Receivable Daily record of cash receipts. A-5-06
FI-15 2006 Accounts Receivable Daily record of cash receipts. A-5-10
FI-15 2006 Accounts Receivable Daily record of cash receipts. A-6-09
FI-15 2006 Accounts Receivable Daily record of cash receipts. A-6-10
FI-15 2004 Accounts Receivable Daily record of cash receipts. A-6-11
FI-15 2006 Accounts Receivable Daily record of cash receipts. A-6-12
FI-15 2006 Accounts Receivable Daily record of cash receipts. A-7-09
FI-33 2006 Baler Monthly Acct. Reports Invoice report and invoice copies,and aging A-1-16
report.
FI-33 2006 Baler Monthly Acct. Reports Invoice report and invoice copies,and aging A-1-17
report.
FI-33 2006 Baler Monthly Acct. Reports Invoice report and invoice copies, and aging A-1-18
report.
FI-34 2006 Sanitation Monthly Acct. Reports Consumption reports, aging, payments, A-2-11
adjustments, billing register, and copy of
bills.
FI-39 2006 Severance Taxes Severance tax forms filed with borough; A-7-11
quarterly schedules of revenues collected.
DEPARTMENT HEAD APPROVAL DATE
r . ,
�; FINANCE . r _
FI-06 JOURNAL VOUCHERS-ACCOUNTING REPORTS ONSITE- 1 YR
XREF: CENTER-6YRS
KIBC 3.00 TOTAL-7 YRS
FI-07 PROPERTY TAX ACCOUNTING ONSITE-1 YR
XREF: Tax billing, payments, adjustments,and interest and penalties CENTER-6 YRS
KIBC 3.20 calculations. Monthly reports.Amended/Deleted by R1995-01C TOTAL-7 YRS
FI-11 UTILITY MONTHLY REPORTS ONSITE- 1 YR
XREF: Master list by account number; payment and adjust;billing register; CENTER-6 YRS
KIBC 13.00 account recd.Aging;penalty list; deposits recd. monthly reports bound TOTAL-7 YRS
together.
FI-13 ACCOUNTS PAYABLE ONSITE- 1 YR
XREF: Copies of invoices,checks issued and requests for payment. CENTER- 6 YRS
KIBC 3.16 TOTAL-7 YRS
FI-15 ACCOUNTS RECEIVABLE - DAILY RECORDS OF CASH ONSITE- 1 YR
XREF: RECEIVED CENTER- 6 YRS
KIBC 3.10 Cash receipts filed in daily business envelope w/bank deposit slips remit TOTAL-7 YRS
advice portion of checks, utility bills receipts, and printout of tax
payments.
FI-19 BANK RECONCILIATION STATEMENTS ONSITE-2 YRS
XREF: Statements of account activity, reconciliation, and credit/debit notices. CENTER-5 YRS
KIBC 3.10 TOTAL-7 YRS
FI-23 FEDERAL DEPOSIT TAX STUBS ONSITE- 1 YR
XREF: Semi-monthly,quarterly and annual reports of payroll taxes withheld and CENTER-6 YRS
KIBC 2.12 paid to Federal government. TOTAL-7 YRS
FI-29 FEDERAL AND STATE EMPLOYEE TAXES ONSITE- 1 YR
XREF: Statements of employee earnings-W-2's;W-4's; FICA; PERS; 1098's; CENTER-6 YRS
KIBC 2.12 and 1099's. IAW Alaska Guidelines. TOTAL-7 YRS
FI-33 BALER MONTHLY ACCOUNTING REPORTS ONSITE- 1 YR
XREF: Invoice reports; invoice copies; aging report; and copy of bills. CENTER- 6 YRS
KIBC 8.20 TOTAL-7 YRS
FI-34 SANITATION MONTHLY ACCOUNTING REPORTS ONSITE- 1 YR
XREF: Consumption reports; aging; payments; adjustments; billing register;and CENTER- 6 YRS
KIBC 8.20 copy of bills. TOTAL-7 YRS
FI-36 FUND INVESTMENT RECORDS ONSITE-2 YRS
XREF: Includes buy/sell orders;confirmations; safekeeping advices'and CENTER- 5 YRS
KIBC 3.01 ledgers. TOTAL-7 YRS
FI-37 GRANT FILES ONSITE-2 YRS
XREF: Official documents for receipt of grant funds from either State or Federal CENTER- 5 YRS
KIBC 3.01 agencies. Combine with department's grant files for records center TOTAL-7 YRS
retention.
FI-39 SEVERANCE TAXES ONSITE- 1 YR
XREF: Severance tax forms filed with Borough;quarterly schedules of revenues CENTER- 6 YRS
KIBC 3.26 collected. TOTAL-7 YRS
RECORDS DESTRUCTION AUTHORIZATION
Department Directors and Record Owners have until Friday, August 9, 2013 to
review the attached list and return the RDA form to the Clerk's Office.
Reason for Disposal of records:
czr These records have been found not to be of historical value nor have a
legal or administrative value.
❑ These records are permanent but non-historical and have been
microfilmed or optical disc imaged.
❑ These records are nonpermanent and have been microfilmed for retention
period.
❑ These records were microfilmed records, which have been retained for
length of retention period and have been found to have no historical, legal,
or administrative value.
Please check the approprste belx above and sign below.
Signatu e of Record'Owner and/or Department Head
Department
RECEIVED
AUG - 8 2013
BOUGH CLERKS 00:HO
KODIAK,ALASKA E
I r:�
rASSESSI_WOADERA'RsTIMaN�T, 2mio =7;.k r s..'
"SER I E_S1 FY 1 71 R�E COR D'SEr RIE S ] ° 1:7 , C O MME N T : ;i t7LOCATION;
E,VEAR � 4 .
AO-01 1975 Assessment Records Alpha list by owner of real and personal F-3-06
property.
AO-03 2010 Change of Address Cards Change of address cards indicating property Records
_ sales to new owners. Room Hall
AO-06 1993 Exemptions from Property Tax Correspondence regarding senior citizens, F-2-04
disabled veterans, and farm use tax
exemptions.
AO-06 1981 Exemptions from Property Tax Correspondence regarding senior citizen, F-7-09
disabled veterans, and farm use tax
exemptions.
AO-06 2008- Exemptions from Property Tax Correspondence regarding senior citizen, Records
2009 disabled veterans, and farm use tax Room Hall
exemptions.
AO-06 2003- Exemptions from Property Tax Correspondence regarding senior citizen, Records
2007 disabled veterans, and farm use tax Room Hall
exemptions.
AO-09 1990- Reading File Correspondence generated in office, filed in Records
2000 chronological order. Room Hall
DEPARTMENT HEAD APPROVA / _: _ DATE 0(2-(37__-3
-.7. pASSESSOW OFFICE
A0-01 ASSESSMENT RECORDS—EDP REPORTS— ONSITE-1YR
XREF: Alpha list by owner of real and personal property, legal description list by the CENTER-6 YRS
KIBC 3.20,3.24 owner name of real property, boat and business listings, personal property. TOTAL-7 YRS
Retain year-end report.
AO-03 CHANGE OF ADDRESS CARDS ONSITE—3 YRS
XREF: Change of address cards indicating property sales to new owners. CENTER-0
KIBC 3.24.01 Tracks latest owner of real property until new assessment roll release.Alpha by TOTAL—3 YRS
new buyer's name.
AO-06 EXEMPTIONS FROM PROPERTY TAX ONSITE—2 YRS
XREF: Correspondence regarding senior citizen, disabled vets, farm use tax CENTER-0
KIBC: 3.20.08 exemptions. TOTAL—2 YRS
CONFIDENTIAL
AO-09 READING FILE ONSITE—3 YRS
XREF: Correspondence generated by staff, in office, filed in chronological order, CENTER-0
KIBC: 2.31 including copies of assessment notices sent. TOTAL—3 YRS
RECORDS DESTRUCTION AUTHORIZATION
Department Directors and Record Owners have until Friday, August 9, 2013 to
review the attached list and return the RDA form to the Clerk's Office.
Reason for Disposal of records:
These records have been found not to be of historical value nor have a
legal or administrative value.
❑ These records are permanent but non-historical and have been
microfilmed or optical disc imaged.
❑ These records are nonpermanent and have been microfilmed for retention
period.
❑ These records were microfilmed records, which have been retained for
length of retention period and have been found to have no historical, legal,
or administrative value.
Please check the appropriate box above and sign below.
Signature of Record Owner and/or Department Head
COMM IAA)fY �rJi � ✓vs/
Department
RECEIVED
AUG - 8200
BOROUGH CLERK'S OFFICE
KODIAK,ALASKA Ai
-...e --.--'r.�.—,p..n-..a..� ... ,,.t a_'i
COMM_ NIT�1F(DE\/ELOP,,MENT> DEP,ARTMEN rib- 3= x ti l
;SER
CD-06 2006 Coastal Zone Management Coastal Zone Management shelf files E-6-13
correspondence.
CD-10 1988 Planning and Zoning Commission Agendas, public hearing records, and items E-1-12
Agenda Packets presented to the Commission for action.
CD-11 2006 Junk Removal Files Correspondence, reports, photos, and E-3-15
ownership files.
Pit__DEPARTMENT HEAD APPROVAL DATE C// er3
' 'COMMUNITY DEVELOPMENT AN PLANNING-
CD-06 COASTAL ZONE MANAGEMENT ONSITE- IND
XREF: Coastal Zone Management shelf files correspondence related to coastal CENTER—6 YRS
KIBC 17.02 management and outer continental shelf issues. Grant and legislative TOTAL—7 YRS
backup files. Retention period starts after project completed.
CD-10 PLANNING AND ZONING COMMISSION AGENDA PACKETS ONSITE—2 YRS
XREF: Agendas, public hearing records,and items presented to the commission CENTER—13 YRS
KIBC 2.40 for action. TOTAL—15 YRS
CD-11 JUNK REMOVAL FILES ONSITE—2 YRS
XREF: Correspondence reports, photos, ownership files related to removal to CENTER-5 YRS
KIBC 10.10 metal dump of large pieces of junk, including vehicles. Towing/disposal TOTAL-7 YRS
contracts.
i
RECORDS DESTRUCTION AUTHORIZATION
Department Directors and Record Owners have until Friday, August 9, 2013 to
review the attached list and return the RDA form to the Clerk's Office.
Reason for Disposal of records:
X] These records have been found not to be of historical value nor have a
legal or administrative value.
❑ These records are permanent but non-historical and have been
microfilmed or optical disc imaged.
❑ These records are nonpermanent and have been microfilmed for retention
period.
❑ These records were microfilmed records, which have been retained for
length of retention period and have been found to have no historical, legal,
or administrative value.
Please check the appropriate box above and sign below.
WALLE W. KONING
Signature of Record Owner a d/or Department Head
EF
Department RECEIVED
JUL 302013
CI? BORKIOD AK.AIASKAFIcE
,�1
iM 4+^cNG
dT'^ten r-R'x�=,l: '.-r.i..r.,,..�"^"" -,r...�,,.+z�. -x-.«-•°•--i�«-' '^-ery ce'— x^r-.-+..-..� —^....^' v.�ni"T
t EINEERING1AND FACILITIES;aDEP.ARt . . .2j 201,3, 4 , , r
TSERIES i `y rw s jRECORDtSERIES*� { 1° F,, <, . iCOMMENTS d � 17:1153? LOCATION ;
._.. l#.�...� . AYEAR'i j*: _ < }., = � R. .. . , V5-111::Z
EF-05 2007 Service Districts Copies of minutes, agendas, contracts, and C-1-08
correspondence. Audio cassettes.
EF-08 2006 Solid Waste Management Collection and disposal reports. C-4-24
EF-12 2007 Architectural Review Board Copies of minutes, agendas, contracts, and C-1-08
correspondence.Audio cassettes.
DEPARTMENT HEAD APPROVAL DATE
;.. , ENGINEERING AND FACILITIES
EF-05 SERVICE DISTRICTS ONSITE—IND
XREF: Copies of minutes,boards, contracts and correspondence related to CENTER- NO
KIBC 4.00 service districts original minutes, boards and contracts are in Borough TOTAL-IND
Clerk's office.
EF-08 SOLID WASTE MANAGEMENT ONSITE-2 YRS
XREF: Collection and disposal reports. CENTER- 5 YRS
KIBC 8.20.030 TOTAL-7 YRS
EF-12 ARCHITECTURAL REVIEW BOARD ONSITE—IND
XREF: Board,copies of minutes, agendas. Original minutes and boards are filed CENTER- 0
KIBC 2.45 in Borough Clerk's office. Copies of ARB minutes are also retained in TOTAL- IND
pertinent project files.
•