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2013-08-15 Regular Meeting
Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, August 15, 2013, 7:30 p.m., Assembly Chambers 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. APPROVAL OF MINUTES A. 4' Regular Meeting of July 18, 2013. 6. AWARDS AND PRESENTATIONS 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 8. COMMITTEE REPORTS 9. PUBLIC HEARING — None. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS A. Resolution No. FY2014-07 Authorizing the Manager to Execute a Sole Source Agreement with Integrated Logic, LLC of Palmer, Alaska to Provide and Implement Kodiak High School Information Technology Network Equipment. 13. NEW BUSINESS A. Contracts 1. Contract No. FY2014-12 To Provide Remote Sensing Services to Acquire Multispecteral Aerial Imagery on the Road System and, in Agreement with the Spruce Island Development Corporation (SIDCO), To Acquire Lidar of a Portion of Anton Larsen Bay. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (800) 478-5736 and Local 486-3231. Page 1 of 2 B. Resolutions 1. *Resolution No. FY2014-10 Appointing a Member to the Kodiak Fisheries Development Association (Stosh Anderson). 2. Resolution No. FY2014-11 Accepting the Recommendation of the Planning and Zoning Commission for Disposal, in the Short Term by License Agreement and in the Long Term by Lease or Conveyance of a 2.36 Acre Portion of the Kodiak Island Borough Landfill Tract (1203 Monashka Bay Road East) to the City of Kodiak for Fair Market Value to Temporarily Produce Class B Compost Until Approximately September 20, 2014. C. Ordinances for Introduction — None. D. Other Items — None. 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) A. Minutes of Other Meetings — None. B. Reports 1. Kodiak Island Borough School District Board of Education Regular Meeting Summary of July 22, 2013. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (800) 478-5736 and Local 486-3231. Page 2 of 2 KODIAK ISLAND BOROUGH Assembly Regular Meeting July 18, 2013 A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, July 18, 2013, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Sergeant Major Dave Blacketer of the Salvation Army. Deputy Presiding Officer Lynch led the Pledge of Allegiance. Present were Deputy Presiding Officer Chris Lynch, Assembly members Tuck Bonney, Dave Kaplan, and Mel Stephens. Staff members present were Manager Bud Cassidy, Community Development Director Bob Pederson, Engineering and Facilities Department Maintenance Coordinator Bob Tucker, Clerk Nova Javier, and Deputy Clerk Jessica Kilborn. BONNEY moved to excuse Mayor Selby who was attending the National Association of Counties annual conference in Fort Worth, Texas and Assembly members Austerman, Griffin, and Stutes who were absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA AND CONSENT AGENDA STEPHENS moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES None. AWARDS AND PRESENTATIONS Manager Cassidy presented a thirty-year longevity award to Karl Short, Borough Finance Director. Manager Cassidy presented the Employee of the Quarter Award to Jack Maker, Code Enforcement Officer in the Community Development Department. CITIZENS' COMMENTS Richard Carstens, Curt Law, Jim Pickett, and Mike Dolph spoke in support of the Fire Protection Area No. 1 Board's Volunteer Stipend and Length of Service and Special Award Policies. Sid Pruitt, Jeff Thrasher, and Andy Finke spoke in support of the reconsideration of Ordinance No. FY2014-02. Scott Arndt spoke in opposition of Resolution No. FY2014-06. Kodiak Island Borough Assembly Minutes July 18, 2013 Page 1 COMMITTEE REPORTS Rebecca Nelson, Fire Protection Area No. 1 Board Chairperson, spoke in support of the Board's Volunteer Stipend and Length of Service and Special Award Policies and Granting Approval to Start the Process for Naming the Bayside Fire Training Center to Earl Smith, Jr. Memorial Fire Training Center. PUBLIC HEARING A. Ordinance No. FY2014-03 Submitting the Question of the Adoption of a Secondhand Smoke Control Ordinance to the Voters of the Borough at the October 1, 2013 Regular Municipal Election. KAPLAN moved to adopt Ordinance No. FY2014-03. The ordinance was requested by Assembly members Bonney and Griffin. The purpose of the ordinance was to submit before the Kodiak Island Borough at the October 1, 2013, Regular Election the question: "Shall the Kodiak Island Borough adopt a secondhand smoke control ordinance?" If approved by the voters, the ordinance would become effective January 1, 2014, and the Borough code would be amended to add a new Chapter 8.50 Secondhand Smoke Control in Title 8 Health and Safety. The ordinance was reviewed by the Borough Attorney. KIBC 7.10.025 Propositions and questions stated that an ordinance placing propositions and questions before the voters must be adopted no later than 53 calendar days before a regular election. The last day to adopt such an ordinance would be Friday, August 9, 2013. Deputy Presiding Officer Lynch opened the public hearing. Mike Gutierrez, Alaska Grassroots Relations Manager for the American Cancer Society Cancer Action Network, Betty MacTavish, and Danielle Ringer spoke in support of Ordinance No. FY2014-03. Kate Ballenger, Maurice Burum, Gerald Markham, George Gatter, Bill Feda, Andy Lundquist, Iver Malutin, and Niel Burcham spoke in opposition of Ordinance No. FY2014-03. Deputy Presiding Officer Lynch closed the public hearing. ROLL CALL VOTE ON MOTION FAILED UNANIMOUSLY: Bonney, Kaplan, Lynch, and Stephens. BOROUGH MANAGER'S REPORT Manager Cassidy reported on the following: • Borough Attorney Joe Levesque would be in attendance at the work session of August 8. • Clean-up of Jack and Lee Lakes project and recognized the parties who volunteered for or were involved in the project. • Regarding fireworks occurring on Mill Bay Beach, Borough citizens felt that the fireworks ordinance should be revisited. Kodiak Island Borough Assembly Minutes July 18, 2013 Page 2 MESSAGES FROM THE BOROUGH MAYOR (Deputy Presiding Officer Lynch) None. UNFINISHED BUSINESS A. Reconsideration of Ordinance No. FY2014-02 Rezoning Lot 21 Seaview Subdivision From B-Business Zoning District To I-Industrial Zoning District (P&Z Case No. 13-020 Lash Corporation). BONNEY moved to reconsider the vote taken on Ordinance No. FY2014-02 Rezoning Lot 21 Seaview Subdivision From B-Business Zoning District To I-Industrial Zoning District (P&Z Case No. 13-020, Lash Corporation). On July 3, 2013, Assembly member Bonney, seconded by Assembly member Griffin, filed a motion to reconsider the vote taken on Public Hearing Item 9.B Ordinance No. FY2014-02 Rezoning Lot 21 Seaview Subdivision From B-Business Zoning District To I-Industrial Zoning District (P&Z Case No. 13-020 Lash Corporation). BONNEY moved to postpone reconsideration of the vote taken on Ordinance No. FY2014-02 to the next regular meeting of the Assembly. ROLL CALL VOTE ON THE MOTION TO POSTPONE FAILED TWO TO TWO: Kaplan and Bonney (Ayes); Lynch and Stephens (Noes). ROLL CALL VOTE ON MAIN MOTION FAILED THREE TO ONE: Lynch, Stephens, and Kaplan (Noes); Bonney (Aye). NEW BUSINESS Contracts None. Resolutions 1. Resolution No. FY2014-06 Authorizing the Manager to Execute a Sole Source Agreement with Watterson Construction Company to Perform Kodiak Middle School Concrete Repairs Phase II Project in the Form of a Change Order to Contract No. FY2013-24. KAPLAN moved to adopt Resolution No. 2014-06. The Engineering & Facilities Department was unsuccessful in its attempts to obtain bids for the Kodiak Middle School Concrete Repairs Phase II project. The scope of work for the project was to repair concrete walkways and walls surrounding Kodiak Middle School to provide for the safety of students and public users of the school facilities. KIBC 3.30.070.B Exception to bidding requirements allowed for an exception to the competitive bid and award rules if the delays required for compliance with the bidding requirements would jeopardize the public health or welfare. Watterson Construction Company was currently under contract with the Borough to construct the Kodiak High School Addition & Renovation project, and agreed to perform the Kodiak Middle School work as a change order to the current contract. The Alaska Department of Education Kodiak Island Borough Assembly Minutes July 18, 2013 Page 3 and Early Development (DEED) agreed to allow the Borough to enter into a sole source agreement via a change order with Watterson Construction Company, but requested the Borough Assembly approve the agreement by resolution. Upon approval by DEED, Borough staff would negotiate the price for the work with Watterson Construction Company and submit a change order to the Assembly for final approval. Although the work would be approved as a change order to Contract No. 2013-24, the expense, to be authorized at a later date, would be charged to Kodiak Middle School Concrete Repairs, which was an approved bond project. ROLL CALL VOTE ON MOTION FAILED THREE TO ONE: Bonney, Kaplan, and Lynch (Ayes); Stephens (No). Ordinances for Introduction 1. Ordinance No. FY2014-04 Rezoning the Remainder Portion of the KIB Landfill Tract And Lot 2 Sawmill Subdivision From a Combination of C-Conservation and PL-Public Use Lands To NU-Natural Use Lands (Case No. 13-027, Landfill). BONNEY moved to adopt Ordinance No. FY2014-04 in first reading to advance to public hearing at the next regular meeting of the Assembly. The Borough Assembly directed that a rezone of the remainder of the Landfill Tract, not previously rezoned to I—Industrial, be investigated by the Planning and Zoning Commission for a rezone to the NU-Natural Use Zoning District, along with Lot 2 of the Sawmill Subdivision. Direction given also included the charge of investigating the merits of amending Ordinance No. 98-06, the Landfill Greenbelt Ordinance. The Commission held a public hearing on June 19, 2013 on the rezone request and found the request was consistent with the goals and objectives of the 2008 Kodiak Island Borough Comprehensive Plan Update. The Commission voted unanimously to recommend the Assembly approve the rezone request and declined to directly address Ordinance No. 98-06, but rather referred the matter of the Landfill Greenbelt Ordinance to the Monashka Bay Road Service Area Board. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Kaplan, Lynch, and Stephens. 2. Ordinance No. FY2014-05 Rezoning a Portion of Lot 1 United States Survey 2539 From C- Conservation To RR1-Rural Residential One Zoning District (P&Z Case No. 13-028, Kodiak Island Borough). KAPLAN moved to adopt Ordinance No. FY2014-05 in first reading to advance to public hearing at the next regular meeting of the Assembly. The Borough Resource Management Officer identified two parcels of land suitable for disposal at a future land sale. Assembly Resolution No. FY2013-08 declared the parcels surplus and eligible for disposal, the Planning and Zoning Commission Case No. S13-023 affected the subdivision of the land into code compliant parcels. Prior to public disposal, a rezone to a suitable residential zoning district was required. The adopted plan guidance, and surrounding Kodiak Island Borough Assembly Minutes July 18, 2013 Page 4 neighborhood, indicated that the Rural Residential One Zoning District was the most appropriate zoning district for the purpose of disposal. The Commission held a public hearing on June 19, 2013 on this request and found the request was consistent with the goals and objectives of the 2008 Kodiak Island Borough Comprehensive Plan Update. The Commission voted unanimously to recommend the Assembly approve the rezone request. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stephens, and Bonney. 3. Ordinance No. FY2014-06 Rezoning Tract A Marine Center Subdivision From RB-Retail Business Zoning District To B-Business Zoning District (Case No. 13-029, Marine Center). KAPLAN moved to adopt Ordinance No. FY2014-06 in first reading to advance to public hearing at the next regular meeting of the Assembly. The applicant requested a rezone of this parcel in order to allow a more intensive use of the property than allowed under the current RB-Retaif Business zoning designation. The applicant's projected client base was composed of local and itinerant fishing vessels and crews. The proximity to the harbor and ease of access to the parcel were judged to be major determinants in the likelihood of the business venture's success. This business investment would represent the first significant private capital commitment in any otherwise underutilized tract already benefitting from major municipal investments in the form of street and utility improvements. The Planning and Zoning Commission held a public hearing on June 19, 2013 on the request and found the request was consistent with the goals and objectives of the 1987 Near Island Comprehensive Development Plan and the 2008 Kodiak Island Borough Comprehensive Plan Update. The Commission voted unanimously to recommend the Assembly approve the rezone request. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stephens, Bonney, and Kaplan. 4. Ordinance No. FY2014-01A Amending Ordinance No. FY2014-01 by Amending Budgets to Provide for Various Additional Expenditures and to Budget for a Coastal Impact Assistance Program (CIAP) Grant. KAPLAN moved to adopt Ordinance No. FY2014-01A in first reading to advance to public hearing at the next regular meeting of the Assembly. The ordinance was to provide for the following adjustments: • Fund 469 Renewal and Replacement Project #11009 Karluk Underground Storage Tank bids were higher than anticipated and the project budget would need to be increased from $292.972 to $412,931, an increase of$119,959. Kodiak Island Borough Assembly Minutes July 18, 2013 Page 5 • Fund 469 Renewal and Replacement Project #12001 North Star Exterior bids were higher than anticipated and the project budget would need to be increased from $269,499 to $357,127, an increase of$87,628. • Fund 469 Renewal and Replacement Project #12007 Larsen Bay Roof bids were higher than anticipated and the project budget would need to be increased from $545,953 to $598,200, an increase of$52,247. • Fund 469 Renewal and Replacement had a contingency balance of $996,015. • Most of the equipment in the Borough parks were old and in disrepair, this would fund some of the repairs needed for the parks. • The Borough received a grant for $2,187,452 through the US Fish & Wildlife Service, Coastal Impact Assistance Program (CIAP). ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Bonney, Kaplan, and Lynch. Other Items 1. Review and Approval of Fire Protection Area No. 1 Board's Volunteer Stipend Policy and Length of Service and Special Award Policy. BONNEY moved to approve the Fire Protection Area No. 1 Board's Volunteer Stipend policy and Length of Service and Special Award policy. The Fire Protection Area No. 1 Board, an advisory board to the Assembly, adopted the Stipend Policy and the Length of Service and Special Award Policy documents. These policies affirmed past practices for those activities. Due to the rising costs for such an award program and since the Assembly had not reviewed the policies and there was no documentation in the Borough records found that such a program existed, it was necessary for the Assembly to review and approve the program. Formally approving such policies would also resolve audit and 1099 issues. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Kaplan, Lynch, and Stephens. 2. Per KIBC 12.15, Granting Approval to Start the Process for Naming the Bayside Fire Training Center to Earl Smith, Jr. Memorial Fire Training Center. KAPLAN moved to grant approval to start the process for naming the Bayside Fire Training Center to Earl Smith, Jr. Memorial Fire Training Center and appoint the Fire Protection Area No. 1 Board to serve as the five member citizen panel. The Fire Protection Area No. 1 Board adopted a resolution on June 18, 2013 requesting the Borough Assembly officially change the name of the Bayside Fire Training Center to Earl Smith, Jr. Memorial Fire Training Center. KIBC 12.15 Buildings, Other Fixed Facilities, and Public Places established the policies in naming facilities and such action required a two-step process: 1) to approve the request by Assembly motion and appoint the five-member citizen panel; the citizen panel would review Kodiak Island Borough Assembly Minutes July 18, 2013 Page 6 proposed names, hold public hearings, and identify an appropriate name for the facility and 2) upon agreement of the citizen panel, a letter advising the Mayor would be dispatched and attached to a resolution for consideration by the Assembly; the Assembly would hold at least one public hearing on the naming resolution. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stephens, and Bonney. 3. Accepting a State Grant in the Amount of $4,529,000 for the Landfill Leachate Treatment Plant and Related Phase III Improvements. KAPLAN moved to authorize the Manager to accept a State of Alaska FY2014 Designated Legislative Grant in the Amount of $4,529,000 for the Landfill Leachate Treatment Plant and Related Phase III Improvements. The purpose of the action was to accept a Department of Commerce, Community, and Economic Development legislative grant for Fiscal Year 2014 in the amount of $4,529,000. These funds would help pay for the Landfill Leachate Waste Water Treatment Plant and related Lateral Expansion Phase III project costs. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stephens, Bonney, and Kaplan. CITIZENS' COMMENTS None. ASSEMBLY MEMBER COMMENTS Assembly member Stephens commented on behalf of Assembly member Stutes regarding concerns on malfunctioning tsunami sirens in the community. Assembly members Kaplan and Lynch congratulated Mr. Short and Mr. Maker on their awards and commended the community on its participation with events around the community and for speaking at the Assembly meetings. Announcements The next Assembly work session was scheduled on Thursday, July 25 at 7:30 p.m. in the Borough Conference Room. The next regular meeting was scheduled on Thursday, August 1 at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT KAPLAN moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Bonney, Kaplan, and Lynch. The meeting was adjourned at 9:15 p.m. Kodiak Island Borough Assembly Minutes July 18, 2013 Page 7 KODIAK ISLAND BOROUGH ATTEST: Jerome M. Selby, Mayor Nova M. Javier, MMC, Borough Clerk Approved on: Kodiak Island Borough Assembly Minutes July 18, 2013 Page 8 a 4k. KODIAK ISLAND BOROUGH AGENDA STATEMENT REGULAR MEETING OF: AUGUST 15, 2013 ITEM NO.: 12.A TITLE: Resolution No. FY2014-07 Authorizing the Manager to Execute a Sole Source Agreement with Integrated Logic, LLC of Palmer, Alaska to Provide and Implement Information Technology Network Equipment for the Kodiak High School Addition and Renovation Project. ORIGINATOR: E/F Staff FISCAL IMPACT: ® Yes $978.876 or ❑ No Funds Available ® Yes ❑ No Account Number: 460-533 Amount Budgeted: $2,000,000 ATTACHMENTS: Resolution No. FY2014-07, KIBSD sole source request memo, Budget memo APPROVAL FOR AGENDA: SUMMARY STATEMENT: As part of the Kodiak High School Addition and Renovation project, the KIBSD server room will be relocated from the Kodiak Middle School to the High School. KIBSD currently has an agreement with Integrated Logic, LLC to provide information technology network services, including an assessment of the current network and a four-year plan to refresh and improve network services. Due to this current relationship and Integrated Logic's intimate knowledge of the current network environment, KIBSD has requested the Assembly authorize the Manager to execute a sole source agreement with Integrated Logic to provide and implement network equipment required for the KHS Addition and Renovation project. KIB Code 3.30.070 allows exceptions to open bidding requirements for contracts for professional or unique services. "Professional services" is defined as professional, technical or consultant services. This resolution was postponed from the August 1, 2013 meeting of the Assembly. THE MOTION THAT IS BEFORE THE ASSEMBLY IS: Move to adopt Resolution No. FY2014-07. Kodiak Island Borough Page 1 of 1 1 Introduced by: Borough Manager 2 Requested by: Engineering/Facilities Director 3 Drafted by: Engineering/Facilities Staff Introduced on: 08/01/2013 4 Postponed: 08/01/2013 5 Adopted on: 6 7 KODIAK ISLAND BOROUGH 8 RESOLUTION NO. FY 2014-07 9 10 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 11 AUTHORIZING THE MANAGER TO EXECUTE A SOLE SOURCE 12 AGREEMENT WITH INTEGRATED LOGIC, LLC. OF PALMER, ALASKA 13 TO PROVIDE AND IMPLEMENT INFORMATION TECHNOLOGY 14 NETWORK EQUIPMENT FOR THE KODIAK HIGH SCHOOL ADDITION 15 AND RENOVATION PROJECT 16 17 WHEREAS, there is a substantial information technology network scope of work required as 18 part of the Kodiak High School Addition and Renovation project; and 19 20 WHEREAS, the KIBSD currently has an agreement with Integrated Logic, LLC of Palmer, 21 Alaska to provide information technology network services; and 22 23 WHEREAS, the KIBSD has requested that Integrated Logic, LLC provide and implement the 24 information technology network equipment required as part of the KHS project, due to their 25 intimate knowledge of the KIBSD network environment; and 26 27 WHEREAS, the Alaska Department of Education and Early Development has no regulation 28 prohibiting the use of sole source for equipment procurement; and 29 30 WHEREAS, Engineering/Facilities staff and the KIB IT supervisor have reviewed the 31 proposal and found it to be fairly priced; and 32 33 WHEREAS, the estimated contract total for this work is $978,876; and 34 35 WHEREAS, the project budget for furniture, fixtures, and equipment is $2,000,000. 36 37 NOW, THEREFORE BE IT RESOLVED, BY THE ASSEMBLY OF THE KODIAK ISLAND 38 BOROUGH THAT in accordance with the Kodiak Island Borough Code 3.30.070, the Manager 39 is authorized to execute a sole source agreement with Integrated Logic, LLC of Palmer, Alaska 40 to provide and implement information technology network equipment for the Kodiak High 41 School Addition and Renovation project in an amount not to exceed $978,876. 42 43 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 44 THIS DAY OF 2013 45 46 KODIAK ISLAND BOROUGH 47 48 49 50 ATTEST: Jerome M. Selby, Borough Mayor 51 52 53 54 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Resolution No. FY2014-07 Page 1 of 1 Bud Cassidy From: Pearce, Lisa<Ipearce0l @kibsd.org> Sent: Monday, July 22, 2013 4:12 PM To: Bud Cassidy Cc: McDonald, Stewart; Kelly, Vickie Subject: RE: KIBSD Contract with Integrated Logic The District went under contract for Network Management starting in November 2012.Our relationship with Integrated Logic has been primarily for professional services. We have made one server purchase from them. Our total scope of business with IL is in the quarter million dollar range over the past year. They have been highly involved in the transitioning of our existing system in the high school and are allowing us to repurpose as much of our existing equipment as possible. Their intimate knowledge of our system is allowing them to make these informed recommendations. We do believe their pricing of the WSCA contract with an additional discount makes them highly competitive to any solicited bids we may receive. Let me know if there is anything else we can help with. I have cc:d Vickie in this response. LLP KiBS1) , Clio Quality Staff**Celebrate Maximums**21"Century Classrooms**Stewardship From: Bud Cassidy jmailto:bcassidv©kodiakak.us] Sent: Monday,July 22, 2013 3:48 PM To: Pearce, Lisa Cc: McDonald, Stewart Subject: KIBSD Contract with Integrated Logic Lisa In thinking of questions the Assembly may ask about this sole source contract with Integrated Logic, I came up with a few. 1. Now long has Integrated Logic been under contract with KIBSD? (There is a better argument to make if these folks have been under contract for a long period of time and have been instrumental in developing your overall architecture and are familiar with your existing system and future needs. 2. What is the dollar size of past and existing contract(s)with Integrated Logic? I also don't have Vickie's email address. Can you provide that? Thanks Bud Bud Cassidy From: Kelly, Vickie<vkelly01@kibsd.org> Sent: Monday, July 22, 2013 4:42 PM To: Pearce, Lisa Cc: Bud Cassidy; McDonald, Stewart Subject: Re: KIBSD Contract with Integrated Logic Thank you for the questions. I can add a bit more to this. Integrated Logic performed an in-depth analysis of the district's network infrastructure in December 2012. From that analysis, a 4-year plan was developed for the district to refresh and upgrade the network components budgeting over time. It was critical for the district to have a plan in place with full network documentation. It is fortunate we had contracted with Integrated Logic to do this work prior to the construction project. With the pre-work that had been done, Integrated Logic was able to come to the table during the planning meetings with the architect(s), project manager, and engineers for the high school project. Integrated Logic was and is instrumental in making recommendations and "catching" components that had not been specified by the engineers prior to their involvement in the meetings. For example, IL brought up the problem that no fiber had been included in the plan to keep the central office building and business office connected to the district network. The fiber would have been cut in demolition, leaving those offices without connections. Integrated Logic worked with the engineers to spec the proper size pairs of fiber. Once the fiber was run IL came onsite to Kodiak and terminated the new fiber. This work and all other up to this point was performed under the district's contract with IL. We have all relied on their expertise and relationship with the district for advice and recommendations to keep this project moving on-time while minimizing problems. That has ultimately saved the borough money and time. Vickie Vickie Kelly Director of Technology Kodiak Island Borough School District vkellyol(akibsd.org office: 907.481.6207 cell: 907.830.7607 On Jul 22, 2013, at 4:12 PM, Pearce, Lisa wrote: The District went under contract for Network Management starting in November 2012.Our relationship with Integrated Logic has been primarily for professional services. We have made one server purchase from them. Our total scope of business with IL is in the quarter million dollar range over the past year. They have been highly involved in the transitioning of our existing system in the high school and are allowing us to repurpose as much of our existing equipment as possible. Their intimate knowledge of our system is allowing them to make these informed Project Total $80,479,009 $0 $80,479,009 3. Project Budget Change This Revised Total Cost Category Current Budget Amendment %of Const. Project Budget 1. CM(by consultant) $1,229249 $105,906 2.00% $1,335,155 2. Land $0 $0 N/A $0 3. Site Investigation $0 $0 N/A $0 4. Design Services $6,146,247 $593,122 10.10% $6,739,369 5. Construction $61,462,465 $5,295,285 100.00% $66,757,750 > 6. Equipment $1,852,200 $147,800 3.00% $2,000,000 7. District Administrative Overhead $4,871,899 ($3,571,899) 1.95% $1,300,000 8. Percent for Art $614,625 $52,953 1.00% $667,578 9. Project Contingency $4,302,324 ($2,623,167) 2.52% $1,679,157 Totals $80,479,009 41 120.55% $80,479,009 Nova Please forward to the Mayor and Assembly members Thanks. Bud Mayor and Assembly We will be recommending that action to sole source FF&E items to the KIBSD according to the resolution in your packet be failed. A new resolution will be presented at your September 5 Regular Meeting based on the recommendation of the Borough Attorney. This resolution will, IF APPROVED AND AFTER A PUBLIC HEARING ON A CONTRACT OVER$100,000 allow the KIBSD to purchase the FF&E for the KHS project using an existing public procurement process— WSCA This authority is granted under the exception section of the Borough's bidding requirements in Section 3.30.070E and allows the borough to contract with another government (which includes KIBSD) for purchases over$100,000 Borough Attorney Joe Levesque's has laid this out along with other options in his August 13 legal opinion. Attorney Levesque will be available should he be needed during your deliberations. Should you have any questions, give Bill Roberts a call at 486-9350 as I am taking 3 days of personal leave. Thanks Bud (s n41 664, rk.n142 -�' d ilr Nova Please forward to the Mayor and Assembly members Thanks. Bud Mayor and Assembly We will be recommending that action to sole source FF&E items to the KIBSD according to the resolution in your packet be failed. A new resolution will be presented at your September 5 Regular Meeting based on the recommendation of the Borough Attorney. This resolution will, IF APPROVED AND AFTER A PUBLIC HEARING ON A CONTRACT OVER$100,000 allow the KIBSD to purchase the FF&E for the KHS project using an existing public procurement process— WSCA This authority is granted under the exception section of the Borough's bidding requirements in Section 3.30.070E and allows the borough to contract with another government(which includes KIBSD)for purchases over$100,000 Borough Attorney Joe Levesque's has laid this out along with other options in his August 13 legal opinion. Attorney Levesque will be available should he be needed during your deliberations. Should you have any questions,give Bill Roberts a call at 486-9350 as I am taking 3 days of personal leave. Thanks Bud BoardDoes®R LT r Page 1 of 1 Kodiak Island Borough School District Agenda Item Details Meeting Nov 05, 2012 - School Board Work Session Category 4. Business Items Subject 4.04 Managed Network Services RFP Type Discussion BOE Goal -Promote Fiscal Responsibility Through Improved Efficiency; Strategic Plan Standard 2.2.2-School Services; and Standard 2.6.1-Technology Services; and Standard 2.10.3 Finance Pursuant to Policy 3311,Bids the Board approved the Request to Bid Process for Managed Network Services at the August 30, 2012 Special Board Meeting. The Kodiak Island Borough School District published the RFP for Managed Network Services on August 31,2012.The bids process closed on October 2, 2012,with bids being reviewed on October 3,2012. At the October 8th,2012,Work Session,the Board discussed the proposed Managed Network Services recommendation of Integrated Logic, LLC,The Board requested additional information from Administration prior to placing it on the agenda for a regular meeting.The questions have been addressed in the attached narratives and spreadsheet. Chief Business Officer Lisa Pearce and Director of Technology Vickie Kelly will be at the November 5, 2012,Work Session, to address questions. Superintendent McDonald will be requesting approval of RFP Bid for Managed Network Services from Integrated Logic,LLC, to include the initial site survey and documentation @$25,000 and Package C-@$8,000 per month for a period of three(3) years with an option to extend for an additional one(1)year period, at the November 19, 2012, Regular Meeting. Board Memo Managed Network Services 10-25-12.odf(1Q7 KB) Network Mgr Financial Memo.Ddf(144 KB) [ Integrated ooic, LLC.ndf(1,112 KB) The only official agenda is the one found online. http://www.boarddoes.com/ak/kodiak/Board.nsf/Public 8/14/2013 . cso _ . . . .., ,..,,,,t,,, ,,,,..... w9 IR Kodiak Island Borough School District 722 Mill Bay Road Kodiak,AK 99615 Memo To: School Board Members . Through: Stewart McDonald, Superintendent From: Vickie Kelly, Director of Technology Date: October 23, 2012 Subject: Managed Network Services RFP The Kodiak Island Borough School District published an RFP for Managed Network Services on August 31, 2012. The bids process closed on October 2, 2012, with bids being reviewed on October 3, 2012. The district also posted a position announcement to take applications for a Network Administrator position. The position listed skills and certifications that are in alignment with the qualifications posted in the RFP. There have been no responses to the posting. Therefore, it is recommended that the district accept the successful proposal of Integrated Logic, LLC. This was brought to the board for consideration and discussion at the October 8th work session. This summary is in support of questions raised at the work session on October 81h. The Board requested clarification and estimates particularly in regards to the three elements noted as "Not Included in Package C". These elements include; 1. Travel to KIBSD locations; 2. Hardware and job materials; and, 3. Additional hours over the package specified commitment. 1. Travel to KIBSD locations: The cost for travel is excluded in the RFP response and is to be paid by the district. We put together some estimates for costs of travel. Historically, tech services has traveled to the schools outside of Kodiak proper once per year during the summer. Taking that into consideration, our estimate of travel for the network managed services includes one trip annually to the rural sites. Also considered in our estimate is one trip to Kodiak each quarter for 4 days for a total of 4 trips. We may not need that many trips physically to Kodiak. Our intent is to utilize technology to interact with our provider. We have many resources available to us to facilitate those interactions including video conferencing, desktop video, audio and remote access. We have estimated approximately $11,000 in travel costs based on the scenario described herein. Funds to support travel costs have been identified in the existing tech budget, specifically within the area of overtime salary. The current overtime salary budget is $55,661.00 for this fiscal year. We estimate that we will have at least$30,000 available within this amount to commit to these travel costs. 2. Hardware and job materials: Of concern to the Board was the possibility of the network audit identifying need for large hardware purchase(s) to support our existing network. The school district made a significant investment in hardware to upgrade the core of the network and wireless access on January 25, 2011. The purchase was planned to provide for expansion of the wireless network as more devices are added to the schools. We currently have 2,049 district owned devices accessing the network. We have capacity deployed for 3,175 devices to access the network. Further, we have equipment in reserve that will support an additional 750 devices. These devices (access points) were held in reserve so that they could be added when more density of wireless is required to accommodate users. The district's network is functioning well with room for growth. We foresee no immediate needs for purchase of equipment. This puts the district in a good place to architect, plan and budget for the refresh and upgrade of network hardware and services. We do anticipate the audit to identify the need to obtain Smart Net support contracts. These are warranty and software management contracts to support the core controllers, switches and access points. It is vital that these items be covered with warranty. If one of them goes down access to network services is interrupted until the hardware is replaced. Estimated cost for support contracts is $14,000. Funds were budgeted in this fiscal year for support contracts and are available in the budget to support this purchase. 3. Additional hours over the package specified commitment. To kick off the services from the RFP is a network audit. The provider will come to the district to review the current state of the network and prepare a complete set of documentation. One of the key benefits of the network audit is documentation of all KIBSD network infrastructure. This is vital information to allow the district to proactively address network needs and will provide a solid source for financial planning and resource management. The documentation of current status of our network will also help us manage the hours in the proposed contract and plan for any additional hours. Also mentioned during the workshop was the hourly rate for Package C, as presented. It was said by one board member that based on the package hours included the hourly rate is $182 per hour. This methodology does not take into consideration the time for the 24/7 - 365 days per year monitoring of our network. Based on a 30-day month, the hours would be 765 hours per month for an hourly rate of$10.72 per hour for the services as proposed. • Please know also, that Integrated Logic, LLC has expressed a willingness to negotiate some of the details within their bid. We have an indication that they may consider increasing the number of hours per month of remote or on-site technical services. The rate per hour for additional hours over the contract may also be an area where we could negotiate. If the board is in favor of approving this contract we will proceed to negotiate for increased services within the contracted dollars. • 0 CSIO 0 : 0 © . Kodi, a n. t •roug' chool District Business Department 722 Mill Bay Road Kodiak,AK 99615 907-481-6100 Date: October 30, 2012 To: Stewart McDonald,Superintendent From: Lisa Pearce, CBO Re: Technology Department udget The following documents summarize the YTD technology coordination budget and show funds designated for network management services within the current FY I3 adopted budget. As you are aware, the Network Tech position has been vacant since early July. The district has been advertising to fill the position but has had no qualified applicants to date. The district also solicited proposals through an RFP for professional services to provide Network Management Services through a contractor. We received and reviewed two bids for consideration. The recommendation from Vickie Kelly,Technology Director is to award the bid(specifically Package C)to Integrated Logics,LLC. The following information shows the current structure built into the budget including earmarked salary and benefits as well as the budgeted amount for professional services for network management by outside firms. The current budget designates a total of$164,993 for these types of network purposes. The proposal from Integrated Logics totals$101,600 including estimated travel expenses. This proposal also includes$25,000 for an Initial She Survey and Documentation. This survey is something that the district will need to address,whether through this full proposal or as a separate project. The survey is needed to establish the present condition and layout of the district's network. Documentation of the structure of the network is nonexistent and is sorely needed in order to proactively address system needs,imminently as well as futuristically. The second sheet with financial information shows the YTD status of the technology coordination budget as well as provides a recap of the past three fiscal years levels of expenditures related to overtime and contracted services. This summary is an attempt to show that the current budget has adequate levels of funding available to cover the costs of the Network Managed Services contract and also should be able to address issues identified in the survey. I do support the recommendation to award the contract to Integrated Logics to provide network service management to KIBSD as per the REP. There are a number of benefits to this direction. It appears to be a very cost effective option,while providing the district with a much needed set of documents for future planning purposes. Another benefit includes access to a vast array of knowledge within the Integrated Logics professional staff. The contract option will allow us to received assistance from many individuals with specialized training regarding varying tech needs. Please do let me know if you have additional questions as to the financial implications of the Network Managed Services contract option. KIBSD Tech nologyi Coordination Network Services FY13 Current Structure Network Tech Position Salary(Vacant) $ 63,876.80 Network Tech Position Benefits $ 31,116.75 $ 94,993.55 Professional Services-Budgetted $ 70,000.00 Designated funds for Network Management $ 164,993.55 Contracted Services Option Designated funds Mr Network Management $ 164,993.55 Integrated logics, LLC Proposal Initial Site Survey Sd Documentation $ 25,000.00 Monthly Contract($8200/mo Nov-Jun) $ 65,600.00 Estimated Travel for contractor $ 11,000.00 $ 101,600.00 Remaining Budget for Network Management $ 63,393.55 • Additional Hours for contractor(s) ' Consideration of PT Tech II support • Address Identified equipment needs KIBSD Technology Coordination Budget-FY13 YID through 10/29/2012 2012-2013 2012.2013 Available TECHNOLOGY COORDINATION Adopted Budget NM)ENC YTO EXP Budget Support Staff Salaries, $ 447,418.05 319,365.49 59,106.61 $ 68,945.95 Support Staff Temporary Employment Agreements(TEA) $ 20000.00 3,603.00 2,695.00 $ 13,705.00 Support Staff Overtime $ 55,661.00 • 6,992.00 $ 48,669.00 Support Staff Health Insurance $ 82,956.00 65,483.07 10,114.93 $ 7,358.00 Support Staff Unemployment Insurance $ 5,230.79 4,074.36 628.64 $ 527.79 Support Staff Worker's Compensation $ 16,529.30 10,709,23 43932 $ 5,380.58 Support S/s/f Social Securlyitedlcare $ 40,015.55 25,927.22 4,801.84 $ 9,286.49 Support Staff Retirement'PERS $ 115,077.39 74,560.42 1,116.98 $ 39,399.99 Support Staff Other Benefits $ - 1,128.60 74.00 $ (1,202.60) PrufesslonalVTechnICil Services $ 40,000.00 3,000.00 325.00 $ 36,675.00 Staff Tnve4Per Diem $ 5,000.00 2,322.98 3,517.02 $ (840.00) Communlcatlons/Poftage $ 3,000.00 - - $ 3,000.00 Other Purchased Services $ 30,000.00 16.49 19,722.00 $ 10,261.51 Suppllea4Uetlla7alatedals $ 30,117.00 3,004.61 10,330.51 $ 16,281.88 Other Expense $ 1,000.00 • $ 1,000.00 Equipment $ 17,883,00 - • $ 17,883.00 $ 909 888.08 $ 276,331.59 Unencumbered balance through 10/29/2012 $ 276,331.59 KI850 Technology Coordination Historical Expenses FY13 FY12 FY11 FY10 Overtime Salary 6 Benefits Actual(170) $ 6,993.74 $ 21,245.30 $ 59,653.63 5 79,295.61 Esammed Addri $ 25,000.00 Contractors 4 Training $ 46,000.00 $ 37,839.00 $ 129,401.00 $ 175,394.00 ft r do it ab tal t • �' ' ': Integrated Logic I uL.c Kodiak Island Borough School District PROPOSAL FOR KIBSD-FY13-01-NETWORK MANAGED SERVICES REQUEST FOR PROPOSAL (RFP) Date: 1012/2012 By; Integrated Logic, LLC PO Box 2121 Palmer,AK 99646 Chris Johnson Tel:907.360.0190 Email:chrla.Johnson Integratedlogicllc.com NETWORK MANAGED SERVICES Kodiak Island Borough School District PROPOSAL TABLE OF CONTENTS PROFESSIONAL RESOURCES SECTION I SCOPE OF WORK SECTION II RFP REQUIREMENTS SECTION III SCHEDULING SECTION IV TERMS AND CONDITIONS SECTION V Integrated Logic, LLC 2 PO Bas 2121 PaImor,AK 99W (907)761.6600 NETWORK MANAGED SERVICES Kodiak Island Borough School District PROPOSAL I. PROFESSIONAL RESOURCES Chris Johnson-will serve as the main contact for the customer for this engagement Office (907) 761-5502 Cellular(907)360-0190 All technicians assigned to this project will remain on the project to completion or as needed. All key personnel assigned to this project will have a minimum of 5 years industry experience. Key personnel associated with this project: Chris Johnson CEO (907)360-0190 Allen Chadwick COO (907)317-8418 Yosef Murphy Design Engineer (907)761-5500 CCNPICCDPICCSP Scott Keator Design Engineer (907)761-5500 CCNPICCVP/CCSPICCDP Jeremy Johnson RCDD Design Engineer (907)761.5500 Additional technicians TBD Integrated Logic, LLC 3 PO Box 2121 Palmer,AK 99645 (907)751-5500 • NETWORK MANAGED SERVICES Kodiak Island Borough School District PROPOSAL II. SCOPE OF WORK This proposal covers elements of RFP KIBSD-FY13-01-NETWORK MANAGED SERVICES REQUEST FOR PROPOSAL This proposal covers the following Kodiak Island Borough School District(KIBSD)sites: Sites:All school district facilities on Kodiak Island including, but not limited to: • Akhlok School • Chinlek School • Danger Bay School • East Elementary School • Kariuk School • Kodiak High School • Kodiak Middle School • Kodiak Regional Learning Center • Larsen Bay School • Main Elementary School • North Star Elementary School • Old Harbor School • Ouzinkle School • Peterson Elementary School • Port Lions School Our solution Includes Network Services, Data Network Services, Remote Access Services, and Security Services. Network Services • Monitor and manage current and future network to provide a reliable, scalable, responsive, and secure data communications network with connectivity to all KIBSD locations. • Provision of technology assistance and support to KIBSD for planning and standardization activities. - Maintain a secure network and remote access to the KIBSD users and authorized third parties. • Incorporate technology security improvements for business requirements without compromising the security, Integrity, and perfonnance of the KIBSD enterprise Integrated Logic, LLC 4 PO Box2121 Palmer,AK 99616 (907)7614500 NETWORK MANAGED SERVICES Kodiak Island Borough School District PROPOSAL and its information resources. • Centralized management of network assets. • Ensure all network-attached assets are operating at optimal and maximum performance. • Manage the network to meet the goals of the KIBSD Including recommending network bandwidth and technology upgrades as needed. • Continuously investigate technology that improves the overall network efficiencies, lowers overall network costs, and improves user network satisfaction. • Work with third party network carriers and vendors to resolve incidents as needed. • Produce and submit network architecture documentation for current and future environment. • Produce and submit capacity and trending analysis for network Infrastructure. • Produce and submit impact analyses and associated plans. • Provide maintenance and support for all network services, including the cable plant, network hardware, and circuits. • Perform proactive 24x7x365 1/4 network monitoring and maintenance functions for all framework components (e.g.video systems and data network transport). • Provide centralized management of Network Services operations Including security. • Provide as needed local 24x7x365 114 engineering technical support. • Implement and operate network management tools that automatically generate service desk trouble tickets in the event of network device failure. • Measure and benchmark the server to desktop network performance using network performance tools. • Model and evaluate the effect that an introduction of a new application would have on the network Infrastructure and identify, quantify, and accommodate bandwidth Integrated Loglc, LLC 5 PO Box 2121 Palmer,AK 99645 (907)761-5500 NETWORK MANAGED SERVICES Kodiak Stand Borough School District PROPOSAL requirements before production deployment of the application takes place, as requested by KIBSD, • Support and manage network cable plant to approved standards. • Provide updates to network Standards documentation as required. • Backup network device configurations, Data Network Services • Establish and maintain software currency on Data Network Services assets (Data Equipment). • Produce and submit recommendation for Data Network Services architecture. • Produce and submit Data Network Services migration plan. • Perform, produce, and submit recommendations for Data Network Services capacity and performance policies and procedures. • Produce and submit recommendations for Data Network Services migration to current technology. • Produce and submit operational policies and procedures for monitoring and maintaining Data Network Services. • Produce and submit network provisioning policies and procedures. • Produce and submit network administration policies and procedures. • Produce and submit documentation of Data Network Services asset configuration files and IP addressing schemes. • Produce and submit to KIBSD all design and engineering documentation to support Data Network Services. • Design, test, and implement approved Data Network Services architecture. • Implement approved Data Network Services migration plan. Integrated.Logic, LLC 6 PO sea 2121 Palmer,AK 99645 (907)791-5500 NETWORK MANAGED SERVICES Kodiak Island Borough School District PROPOSAL • Deploy, manage, communicate, and report on activities related to Data Network Services refresh, • Design and Implement Data Network Services capacity and performance policies and procedures. • Implement operational policies and procedures for monitoring and maintaining Data Network Services. • Design and implement network provisioning policies and procedures. • Implement approved network administration policies and procedures. • Provide support, including Break-Fix,for all Data Network Services assets. • Manage public carriers and other circuit providers to ensure delivery of WAN services. • Monitor Data Network Services to established baseline and thresholds, • Provide and support Data Network Services migration to new technology or architecture. • Produce and submit Data Network Services utilization, capacity, and performance reports monthly. • Perform day-to-day network operations and administration of activities. • Maintain TCP/IP addressing schemes, router configurations, routing tables,VPN configurations, network addresses, MAC addresses, etc. • Manage LAN infrastructure Including wiring, patch panels,jack configuration,and documentation. • Implement measures for proactive monitoring and self-healing capabilities to limit network Break-Fix Incidents. Integrated Logic, LLC 7 PO Box 2121 Palmer,AX 911645 (907)761-6300 NETWORK MANAGED SERVICES Kodiak island Borough School District PROPOSAL Remote Access Services • Produce and submit recommendations for a consolidated Remote Access Services architecture. • Maintain a safe and secure session that allows authorized external and KIBSD users access to designated K1850 network resources. • Design, test, and implement approved Remote Access Services. • Provide support, including Break-Fix for all Remote Access Services assets. • Maintain, support,and report on Remote Access Services, Security Services • Produce and submit recommendations for security architecture, • Produce and submit plans for monitoring and managing access to the KIBSD network. • Produce and submit plans that provide security to physical and logical devices connected to the network. • Produce and submit recommendations on flrewall policies. • Produce and submit recommendations for improved network security. • Produce and submit recommendation of policies for security vulnerability and penetration testing. • Produce and submit plans for Security Services asset updates or patches. • Design and implement monitoring and managing access plans as approved. • Design, test, and implement plans to secure network attached devices. • Design, test,and implement approved firewall policies. Integrated Logic, LLC 8 PO Box 2121 Palmer,AK 99845 (907)7814500 NETWORK MANAGED SERVICES Kodiak Stand Borough School District PROPOSAL • Design, test, implement, and report Security Services assets refresh or upgrade. • Design and Implement approved recommendations for improving network security. • Design and Implement approved policies for security vulnerability and penetration testing. • Design, test, and implement updates or patches approved for Security Services assets. • Provide support, Including Break-Fix,for all Security Services assets. • Provide 24x7x365 1/4 security monitoring services. • Provide services in conformance to firewall policies and requirements. • Provide reporting on security testing results. • Identify and provide countermeasures for mallolous code attacks (both prevention and remediation). • Block unauthorized party access and provide notification of unauthorized access attempts. • Provide technical expertise for security audits. • Provide security reporting. • Implement security violation notification. Integrated Logic,LLC 9 PD Box 2121 Palmer,AK 90646 (91)7)701.6600 NETWORK MANAGED SERVICES Kodiak Island Borough School District PROPOSAL III. REP REQUIREMENTS NOTE:The sections below are Intended to satisfy section{3,A,6}of the KIBSD RFP. (1)Brief description of the history and organization of the bidder's firm. Integrated Logic,LLC(IL)Is managed by Its founders Chris Johnson(CEO)and Allen Chadwick(COO).The partnership was formed while the two completed work In the village of Aklachiak,just up the Kuskokwim River from the hub town of Bethel in western Alaska. Together this management duo leads a group of approximately 20 full time employees. IL's main office Is in Palmer,Alaska with an account team In Anchorage,Alaska. IL was designed as a top-down solutions team.•At the top we boast some of the states best end brightest engineering minds. In the middle we staff competent, professional engineers. Our Installer team is made up of seasoned construction professionals and local resources from the communities of western Alaska. Our help desk and back office are staffed with a highly professional team ready to meet whatever challenges come their way. In late 2010 GCI, an Alaska based cable and Internet provider,took interest in the efforts of IL. By early 2011, GCI held a minority stake In Integrated Logic, LLC. Integrated Logic, LLC 10 PO Sox2121 Palmer,AK 99645 (907)761.6500 NETWORK MANAGED SERVICES Kodiak Island Borough School District PROPOSAL (2)Copies of business licenses, professional services, etc. • AbM..MbNa Lis St Alas B.Pab.6dceapwa,GtadS ad Wawa O,O'oa:et Pa kern ak'SPaiall 14101 n+ar.,ere. INTEGRATED LOGIC LLC PO BOX 2121 PAIJFR,,AK 99645 ores* 04190M110)LOW%t0 YS' d aye.dy.4.4 b e.u6aYWd,rabWt paled Mast.It ZGIIS,y,Der lr 1%901[ lifts Swim Ira deuiYMec N.Refaboa sS W TSv, $s, . M1 11“4, 1M foals dddtarrY/.d10.Ye1 Yrdib�tMd ♦.,,py�, sq.tis n.d.a�t..rdrra.bradr0,Yler 1”: I -l�aeYw%iMY.IdV ~°w1aMaWYafa� • t..c. • '~ � • Integrated Logic, LLC 11 PO Box 2121 Palmer,AK 99645 (907)791-5500 NETWORK MANAGED SERVICES Kodiak island Borough School District PROPOSAL „ STATEMOF.ALASIKA ..r- IP INisla DM1Wit os:4ommenparcgauMtr.4 .wino.,caveLopimer_ oes*of arperASMAISinoispl Ptelostansl .ro PAS=11Nt aawia iva ineisi S C.rt Mloa that INTEGRATED LOGIC, LLC 4 A.RaOatarod G nerd).GontraCtor-Wmtted:Resldoettlel .rir.i...a iaso.wwnlaeaa1111a Gbesai.ilu!af.Soa K.11.a W*111AOsn2 PaISAAcWOG Lint sS29 a.l.'' achum adios Ns.rile Mats Imo,• aaa.daaY}tS a Olvh.e a.8 lam. aP�.rwirre�i..tia+�a aka .. ts":e troe �.i" sane Hlenfiea l?,P0*if a raddegki raa.araP..eV� .n.aame Im0.iio. 1cA .Syo tlaitti;anu Iaiyw hn�Yal. r.*.. • :Curiae 100. iftdelaa�tanit t}idia: 7a!eeriioWr4aa9failathiSsitirpatai r;an gyp.. .....'. KaIa amraail.Kte.. .r.s..a011014rlm.. • maa.elc:.a Oa.aY Cam.ollski =pie st Daaisa.il ahanaaaa.N M.as tsadsl a.. 6M1: . . . shancrw.smlr.P4Am'..knMa a.11a • • Integrated Logic, LLC 12 PO Bar 2121 Palmer,AK 9980.7 (907)1813300 NETWORK MANAGED SERVICES Kodiak Island Borough School District PROPOSAL tl Irnl nl II 7{ € J'I tf 'F ''14,�I II '.k 6 :1 {lu fl1 W N L �) � �}I LII 1I. I� lip>I p'.,i�ly lH1� •{J 1 x I IF' I h1 , �I I I I .1 t o -'I I ! I I 1 a I Nif » iI'Il1 L�I I iL, I I II. II t I.I 'I Il I i�l'1 1 lill l.i G'G 4 I I It ilk I'' I I °I :' 1 ;;.t1 a1 of, II . _ . h. i' 1 i 1 III it I I.I•I 1 I I. 11[ I I I `11rtt1 I '�i. Y. 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I PreloIs 1m*1 Llabll Sty 09.0 1/1/1413 ale temwa, 11.000,000 Aare 12,000,000 0011111 a YMMnXSI IOGIiN!MUCUS$1411•0 let.Meesma*wit 4S1raaaa a!*S1 CaRTWICATC SOWER CANQaIATTON MI0uD ANY CI M AIM OMDMp1010u6M a OANCe U01MORI TM WallOt pap n@a. bits 011 4 =AMMO M F1dPI,w o1 taaurnnd. *OCURaaN NmI TM SpMVP001a1aLL auera01OICamW I A teabnape, cis/tar. U.iw■,A.'-...-+.--f-2'°ASCOW IIImams 0$4AmpAc��pI�CORIORAn10N.All IgIa 14a5naa pal asp The*CORD name add 010 w Medea marks 01ApR0 Integrated Logic, LLC 14 PO Box 2121 Palmer,AK 66645 (027)761.5520 NETWORK MANAGED SERVICES Kodiak Island Borough School District PROPOSAL (3)A description of similar projects completed by the bidder within the past three years and (4)Qualifications, background, and experience of the project team to work on the project Integrated Logic, LLC is a company focused on the needs of remote Alaskan communities. Founded in 2007, IL has designed and supported networks for many of Alaskan school districts and companies, including: • Lower Kuskokwim School District • Lower Yukon School District • Yuplit School District • Fairbanks North Star Borough School District • Valdez City School District • Kashinllmiut School District • Iditarod School District • GC! • Kenai Kodiak Cable Company • Kodiak Brown Bear(Konlag) Integrated Logic, LLC is also working with carriers to ensure the success of the Terns project in western Alaska.Terra will bring terrestrial connectivity to a part of the world that has traditionally had only satellite connectivity as an option. Integrated Logic, LLC is proud to be a part of the team bringing modem technology to some of Alaska's most remote places. Leveraging the technical knowledge and experience of the Integrated Logic,LLC team is one of our keys to success. Our engineering staff boasts experience designing and implementing networks from McMurdo Station in Antarctica,to Barrow,Alaska. Our bags are packed and we are ready to provide services whenever and wherever the need arisest integrated Logic, LLC designs networks with industry best practice as a cornerstone. On- staff,we have a team of industry certified professionals including an RCDD for data cabling design, multiple CCDP8 for network design, and an Alaska unrestricted Electrical Administrator to assist and oversee even the most demanding projects. • Integrated Logic, LLC 15 PO Box 2121 Palmer,AK 99645 (907)761-5500 NETWORK MANAGED SERVICES Kodiak Island Borough School District PROPOSAL (5)References with contact information from organizations that have used bidder's services for similar projects within the last 12-18 months. • r+� feerlry 2,2012 Latter of Recommends Ion for Worsted Logic To*tern R May Cancan R s with plod Wens that I ratanord Maardtad Logic as the crgsrdtatlor,to prism your ilgiwetig and technologist needs,NMaratad Lock trs two the at KusRok.in School 0lstrkt's beds nrMtkwres prodder tot dm past tine ewe tS ter teat dtewn to do se ephN. Wetted Lcglc Played a erode Ms In the design rod itrslmsnq don of ter Lower auskotrtN*School MOW*network MFUtn,tO MS%igrated Logic her mrpisid many tabs for I=including•antes twit Olga rests,Vat short smite cow In all but 4 of LAW.26 Mtn,tit corrvodntlons room robot die dad71 old NVNm.rbtkn of LW.Conan Arse Katwerk(CAN),W r she r*ctt varying N scope and tangs, Intepntad Logk's.akin reta onho*4th LKSO news poladonaltnr u it test worsted Loge responds to our needs N s 4n and Andy mover,thus,nkrlmhvg -y doer time el at auks Integrated Logic is also very proecthn N the*saw and rnehtsnece a our netwr*and gar,Megrand Lags truly looks eat for Om waLOWp old integrity of our network. Once agaM.R Is with twat:Swore dot I recommend Intsgned Logic to sewn your needs.Tern Is no doubt tint they era won you with ter utmost ehtakm i nMt a they haw with us, Gott 9InAah Twoonw sApitsed Instruction CeaAnetor at Kudtatp+kn School Oswkt P.O.Box SOS Methyl.Alaska 99SSS O)o9 Plitt*$434476 Fax 5434911 gasps-grAltelksdatg • Integrated Logic, LLC 16 PO Box 2121 • Puma,AK 96649 (907)7614900 • NETWORK MANAGED.SERVICES Kodiak Island Borough School District PROPOSAL 9,9;a 9JWNDIA BK , CENTS R. 1001A& ISLAND• ALMA January 38.2012 To Whom It May Concern, We are located on Camp island on Kaduk Lab on Kodiak Island.Our only access is by float plane or helicopter.Our extreme remote location and weather conditions required that we have a robust communications systems package that was reliable,durable&serviceable. After an exhaustive search we chose Integrated Logic Their design teem,product and system knowledge coupled with their Installation expertise,experience and customer service made them the "hands down-choice.They delivered on what they promised and their performance has exceeded our expectations. Chris Johnson and his crew it integrated Logic, LLC designed,specified the components and installed our communications system. network package and video systems at the Kodiak Brown Bear Center. AB systems have operated flawlessly with no jEcnaggng since they were Installed In April of 2011. The Crew at Integrated Logic b wry'Customer Service' oriented.NI of their Installers and technicians have exemplary product and system knowledge and were always courteous and available to assist us 24/7 whenever we had question. If you are searching for an IT company that can custom design a system for your specific needs with reliable and expandable components and delivers on what they promise when they promise,then Integrated Logic Is your company. Sincerely, Edward Ward-General Manager Kodiak Brown Beer Center 194/drag Dr.,Kodiak,AK 99615 907.433.7900 KBBC 907-602.10%Cell twardPkoniaa.com I StAlkien D+wa KodiakAnis996r) 1-077-595-1517 (907)+73-7900 ran(907)+a6.) I5 Integrated Logic, LLC 17 PO Sox 2121 Palmer,AK 99845 (907)781.5500 • NETWORK MANAGED SERVICES Kodiak Island Borough School District PROPOSAL Letter of Recommendation for Integrated Logic To Whom It May Concern: It Is with my pleasure to offer my recommendation for Integrated Logic(IL)with regards to their engineering and technical services that they have been providing GCI's Managed Broadband Service(MSS)department. GO(Nasdaq!GNCMA),Is an Alaska-based telecommunications company providing voice,video and data communication services to residential,commercial and government customers. The Managed Broadband Services(MBS)department has a specific rural Schools and Healthcare market focus. MBS currently provides services In rural Alaska,Washington,Oregon,Montana and New Mexico.MBS also provides video conferencing services,equipment,and support. The unique combination of telecommunications expertise,a focus on schools healthcare,videoconferencing and proven experience delivering highly available,voice,video,data and Internet services, regardless of location,distinguishes GCI MB5 from other service providers. Integrated Logic has been a critical partner In delivering these services over the past 3 years, From the executive level to the technical level,they have provided our organization with consultation,architectural design,and project Implementation, testing and maintenance services. We have had very positive experiences with IL and look to them as our number one go-to partner. Integrated Logic has been great to have on the team. They are very flexible and quick to respond to changing requirements. This Is key to the business we are in. Customer priorities and focus can and do change quickly. IL has been able to adapt,excel and .deliver on the ray as requirements have changed. If you're looking for a professional technical services and Value Added Reseller partner,I highly recommend the team at Integrated Logic. Van Wallin; Director,Technical Service Management GCI Managed Broadband Services Office:+1(907)868-5852 Mobile:+1(907)444-8057 Email:vbrollinitmacl.com Integrated Logic,LLC • 18 PO Box 2121 Palmer,AN 99848 (907)7814500 NETWORK MANAGED SERVICES Kodiak Island Borough School District PROPOSAL (6)A general description of the techniques, approaches and methods to be used in completing the project. Throughout the covered period of the contract, KIBSD personnel can open a ticket with IL to initiate service. A ticket can be opened on the Integrated Logic, LLC website (http:/Jwww.integrated logicllc.com/support.php), by calling Into Integrated Logic, LLC's Alaska-based help desk(907-761-5500),via e-mail, or Skype to an IL staff member. Over the course of the Integrated Logic, LLC contract, Visio and IP documents will be updated as hardware is upgraded,added,or reconfigured. Read-only versions of these documents will be tied to the Integrated Logic, LLC monitoring system. KIBSD will have a read-only portal into this monitoring system for their use. In the event the need arises, Integrated Logic, LLC will provide a solution/proposal to KIBSD outlining the requirements necessary to Install, repair, maintain, configure, etc. any new or existing network, data network, remote access,or security equipment or services. At a minimum the solution/proposal will contain the following: 1. An IL ticket number to reference the case. 2. The location where the services will be performed. 3. A detailed description of the services and or hardware to be provided. 4. The cost associated with equipment or services will be provided. 5. The total cost for installing, repairing,maintaining, configuring, etc. Integrated Logic, LLC 19 PO Box 2121 Palmer,AK 99645 M07)7614500 NETWORK MANAGED SERVICES Kodiak island Borough School District PROPOSAL (7)A detailed cost proposal, including any travel costs and other expenses. • Lodging in the villages will be provided by KIBSD at no cost to Integrated Logic, LLC or its contractors. Initial site survey and documentation•$25,000 - Travel to all KIBSD sites for on-site network and infrastructure review and documentation. - Vialo as built of KIBSD physical and network Infrastructure. - Integration of Visio documentation into Solar Winds Orion network monitoring software. Package A•$23,200/month Included In Package: - Up to 10 hours per month of strategic planning with KIBSD staff and senior Integrated Logic, LLC staff. - Up to 160 hours per month of remote or on site technical services. - 24x7x365 'V. Network, Data Network, Remote Access, and Network Security systems monitoring with Solar Winds Orion. Not included In Package: - Travel to KIBSD locations Cost+5% - Hardware and Job materials Cost+10%or at WSCA discount rates - Additional hours $140/hr. Package B-$14,250/month Included In Package: - Up to 5 hours per month of strategic planning with KIBSD staff and senior Integrated Logic staff. - Up to 90 hours per month of remote or on site technical services. - 24x7x365 '/4 Network, Data Network, Remote Access, and Network Security systems monitoring with Solar Winds Orion. Not included In Package: - Travel to KIBSD locations Cost + 5% - Hardware and job materials Cost+10%or at WSCA discount rates - Additional hours$150/hr. Integrated Logic, LLC 20 PO Box 2121 PsIm4r,AK 99645 (907)7614500 NETWORK MANAGED SERVICES Kodiak Island Borough School District PROPOSAL. Package C-$5,200/month Included in Package: - Up to 5 hours per month of strategic planning with KIBSD staff and senior Integrated Logic staff. - Up to 40 hours per month of remote or on site technical services. - 24x7x365 Y Network, Data Network, Remote Access, and Network Security systems monitoring with Solar Winds Orion. Not Included In Package: - Travel to KIBSD locations Cost+ 5% - Hardware and job materials Cost+10% or at WSCA discount rates - Additional hours $180/hr. Integrated Logic, LLC System Designer: Chris Johnson Authorized Representative of: Kodiak Island Borough School District Printed name of Rep: Date: Integrated Logic, LLC 21 PO Box 2121 PmIm*r,AK 99645 (907)701-5500 NETWORK MANAGED SERVICES Kodiak Island Borough School District PROPOSAL IV. SCHEDULING A full schedule will be provided,in cooperation with the customer, as soon as the contract is awarded. V. TERMS AND CONDITIONS 1. This contract is subject to the statutes of the State of Alaska and/or all provisions of applicable contract law in the state that this contract Is exercised. In the event any of the provisions herein are deemed to be null and void, all other provisions shall stay in full force and effect. 2. This proposal is valid for 90 days. 3. Payment terms are net 30 from date of invoice.All past due invoices are subject to a late charge of 3% per month. 4. In the event that collection activity Is required,customer will be held responsible for all collection fees. 5. Project will be billed monthly. 6. Travel time will be billed at$80.00 per hour. 7. Delays caused by weather,the customer,or technical support outside of this contract is billed at an additional$80.00 per hour per person on-site. 8. Any additional work outside this Scope of Work will be billed on a Time and Material (T&M)basis and billed separately, unless priced separately as a change order or ancillary contract. Standard T&M rates are approximately$120-$485/hr, based one work required. 9. Integrated Logic, LLC is not responsible for project delays due to materials with long lead times. Integrated Logic, LLC is responsible to order materials as soon as their need Is known (after contract award)and payment for materials has been received. Integrated Logic,LLC will notify the appropriate person of any delays. Special shipping of such items shall be an additional charge to the customer. 10.All Information In this document(including prices, sketches,drawings, Ilne itemizations, design information, and accompanying proposals)other than general Information obvious to be in the public domain Is considered by integrated Logic, LLC to be restricted. Disclosure to any outside party without the express written permission of Integrated Logic, LLC Is strictly prohibited. 11.integrated Logic, LLC agrees to comply with all applicable ANSI/EIA/TIA, local, state, and national standards and codes. All materials and workmanship shall meet or exceed the following standards: ANSI/EIA/TIA-568-A- Commercial Building Telecommunications Cabling Standard. (In Canada Specification T529). ANSI/EIA/TIA-569-A- Commercial Building Standard for Telecommunications Pathways and Spaces. (In Canada Specification T530). ANSI/EIAffIA-570-Residential And Light Commercial Building Standard. ANSIIEIAWTIA-606-Administration Standard for the Telecommunications Infrastructure of Commercial Buildings. (In Canada Specification T528). Integrated Logic, LLC 22 PO Box 2121 Palmer,AK 99946 (907)7914600 NETWORK MANAGED SERVICES Kodiak Island Borough School District PROPOSAL ANSI/EIA/TIA-607 - Commercial Building Grounding and Bonding Requirements for Telecommunications. (In Canada Specification T527). EIA/TIA TSB 72- Centralized Fiber Optic Cabling Guidelines. EIA/TIA TSB 75 -Horizontal Cabling Guidelines In Areas with Moveable Furniture and Partitions. ANSI X3T9.5 ISO/IEC 11801 • Generic Cabling For Customer Premises. ANSI/NFPA 70- 1996 National Electrical Code Integrated Logic, LLC reserves the right to require any modifications to meet these standards. If the customer directs Integrated Logic, LLC to proceed with a Job after being Informed that all,or part,of an installation is not In accordance with the above standards, Integrated Logic, LLC is released from responsibility for the cable system not meeting an Intended use as outlined in these standards. In addition, all manufacturer-extended warranties are void. Integrated Logic, LLC 23 PO Box 2121 Pdrthr,AK 99846 (907)7814600 • In • Kodiak Island Borough School District Business Department 722 Mill Bay Road Kodiak, AK 99615 What is the WSCA-NASPO Cooperative Purchasing Organization? The National Association of State Procurement Officials (NASPO) has formed a subsidiary entity, the WSCA- NASPO Cooperative Purchasing Organization (WSCA-NASPO), LLC to manage its national cooperative purchasing program, The LLC was formed in October of 2012 and began operating officially on January 1, 2013. A 21-member Management Board has been appointed to oversee the operations and activities of the new organization. Since 1993, the Western States Contracting Alliance (WSCA) served as the primary cooperative purchasing arm of NASPO and encouraged, fostered, and guided participating members to work collaboratively in an effort to create true procurement cooperatives. WSCA-NASPO represents a unified, nationally-focused cooperative purchasing program that will leverage the collective expertise and experience of WSCA and NASPO, aggregate the demand of all 50 states, the District of Columbia and the five organized territories, and their political subdivisions and other eligible entities, and help spur innovation and competition in the marketplace. All authorized governmental entities in any state are welcome to use WSCA-NASPO cooperative contracts with the approval of that state's State Chief Procurement Official. Cooperative purchasing benefits states as well as cities, counties, public schools, institutions of higher education and other eligible entities. WHO CAN USE WSCA-NASPO CONTRACTS? All governmental entities within a state are eligible to use WSCA-NASPO contracts, if the governmental entity has the legal authority to use their home state's contracts. WHO OWNS THE CONTRACT? WSCA-NASPO uses a "Lead State" model in issuing cooperative solicitations. One state leads the procurement, issues the solicitation and awards the contracts based on that state's statutory requirements and processes. The Lead State owns and manages the contract(s). Other states and many other governmental and eligible entities have chosen to participate and have followed each entity's individual statutory processes to provide public notice and permit participation. ¢d - ° ` `` KODIAK ISLAND BOROUGH °°!'`` AGENDA STATEMENT REGULAR MEETING OF: AUGUST 15, 2013 ITEM NO.: 13.A.1 TITLE: Contract No. FY2014-12 To Provide Remote Sensing Services to Acquire Multispecteral Aerial Imagery on the Road System and, in Agreement with the Spruce Island Development Corporation (SIDCO), To Acquire Lidar of a Portion of Anton Larsen Bay. ORIGINATOR: IT Supervisor FISCAL IMPACT: ® Yes $ or ❑ No Funds Available ® Yes ❑ No Account Number: 100-125-450-191 "GIS Amount Budgeted: $73,778 Data" ATTACHMENTS: 1) Professional Services Agreement between the Borough and KMI; 2) Cost Sharing Agreement between SIDCO and the Borough; 4) RFP Cost Comparison; 5) KMI Remote Sensing Proposal; 6) KMI Road System Task Order Response and Cost Proposal; 7) KMI Anton Larsen Bay Road Task Order Response and Cost Proposal 8) Map of total Area of Interest to be acquired APPROVAL FOR AGENDA: 6)itf SUMMARY STATEMENT: • Aerial and satellite imagery and LiDAR is used on a daily basis by the Borough to create digital, hardcopy, and online maps and to support the zoning, engineering, emergency planning, land use analysis, property addressing, and property assessment efforts of various departments, among other things. • By collecting designated areas of the Borough each year, an imagery acquisition schedule reduces costs over time, ensures adequate and accurate coverage, and coincides with remote assessment schedule of the Assessing Department. • Cost Sharing Agreement with SIDCO allows for shared ground control and mobilization costs, as well as access to LiDAR for the Anton Larsen Bay Area of Interest (AOI). • SIDCO will sign Cost Sharing Agreement with the Borough to pay $49,986 for the LiDAR acquisition of the Anton Larsen Bay AOI and a portion of the ground control and mobilization costs. • The Borough will contract with KMI - after SIDCO has signed the Cost Sharing Agreement - for $123,764 to provide remote sensing services for the road system and the Anton Larsen Bay AOI. RECOMMENDED MOTION: Move to authorize the manager to execute Contract No. • FY2014-12 with Kodiak Mapping Inc. of Palmer, Alaska to provide remote sensing services to acquire multispecteral aerial imagery on the road system and, in agreement with the Spruce Island Development Corporation (SIDCO), to acquire Lidar of a Portion of Anton Larsen Bay in an amount not to exceed $123,764. Kodiak Island Borough Page 1 of 1 EXHIBIT A To Cost Sharing Agreement Between Kodiak Island Borough and Spruce Island Development Corporation The term "independent ownership rights" of LiDAR data delivered by Kodiak Mapping, Inc. to the Kodiak Island Borough ("Borough") and/or Spruce Island Development Corporation ("SIDCO") shall have the following meaning for all purposes of the Cost Sharing Agreement ("Agreement"): "independent ownership rights" means and includes full rights of ownership to intellectual property, including but not limited to LiDAR data ("Data"), that is compiled and produced pursuant to this Agreement, whereby the Borough retains a royalty free license to use such Data at its sole discretion in any fashion whatsoever, including relicensing to third parties. ye,evkze7-7 r uc 15- le->2 /`ate f 6r ._ EXHIBIT A Page I1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made this 15th day of August 2013, by and between the Kodiak Island Borough (K113) and Kodiak Mapping, Inc.(KM0,hereinafter called the Contractor. WITNESSE'I'TI: That the KIB.and Contractor for the consideration hereinafter recited agree as follows: 1. Project, The Contractor agrees to perform all services necessary for the completion of aerial imagery and LiDAR acquisition (see Cost Sharing Agreement between the Borough and SIDCO) as identified in the Contractor's proposal dated May 31. 2013 and two 'Task Order Response and Cost' proposals dated July 17i6, 2013 and July 186. 2013. respectively; all are made pan of this contract. The services provided shall be of professional quality, to the degree of skill and diligence normally employed by professional contractors or consultants performing the same or similar services at the time said services are performed. 2. .loh Commencement and Performance. The contractor will commence work on this project after the Ist day of July 2013. 3. Project Manager. The project manager shall be the IT Supervisor of the Kodiak Island Borough or his designee. 4. Compensation. The Kodiak Island Borough agrees to pay to the Contractor as compensation for services an amount not to exceed the amount of S 123.764. S. Payment. All requests for payment shall be for work completed unless otherwise agreed to by KIB. The Contractor shall provide any additional information to KIB which may be reasonable in support of any payment request. Monthly invoices shall be delivered to KIB no later than the end of the month and shall he paid within thirty (30) days from the date of the invoice unless KIB shall notify the Contractor in writing of its reason for not making payment of the sums requested. A service charge of one and one half percent (1.5%) per month may be charged on balances not paid by KIB within the terms stated above. 6. Indemnification. The Contractor specifically obligates himself to the Kodiak Island Borough in the following respects to wit: (i) to indemnify the Kodiak Island Borough against, and save it harmless from any and all claims, suits, or liability, on account of any negligent act or omission of the Contractor, or any of his officers. agents. employees or servants: (ii)to pay for all materials furnished and services performed under this Agreement. 7. Insurance. (a) Contractor shall at all times. at its own expense. keep in force the following described insurance for protection against the claims of employees or other persons. insuring both the Contractor and the Kodiak Island Borough against liability that may accrue against them or either of them in connection with Contractor's performance tinder this assignment: (I) Insurance in at least the required statutory amounts,covering claims under Worker's Compensation. disability benefits and other similar employee benefit acts: (2)Public Liability Insurance covering bodily injury,death. and property damage with combined single limit of not less than S2 million;and (3)Professional Liability Insurance in an amount of not less than 51 million. Page I of5 (h) If Contractor fails to comply with the insurance requirements of this Agreement. the Kodiak Island Borough may terminate the Agreement on ten(10)days written notice: (c) Contractor covenants to maintain all insurance policies required in this Agreement for the period of time in which a person may commence a civil action as prescribed by the applicable statues of limitations. The coverage required by this Agreement shall over all clams arising in connection with the person nance of Contractor under this Agreement. whether or not asserted during the term of this Agreement and even though judicial proceedings may not he commenced until after the expiration of this Agreement; (d) IfContractor is self-insured the Kodiak Island Borough will require a statement to that effect: (e) Certificate of Insurance for liability and errors and omissions insurance. especially for Contractor acting as agent (n/a if self insured): and (I) Kodiak Island Borough must be named as"Additionally Insured". 8. Cairns. (a) Partial payments for work performed under this Agreement will equal the value of the work done by the Contractor at the agreed price. less the sum of previous payments as provided above: provided that the Contractor is not indebted to the Kodiak Island Borough or anyone else for professional services. fringes. taxes, supplies, materials, equipment, rental or other proper charges against the services covered by this Agreement. The Contractor will, upon completion of the Scope of Services and before final payment. furnish the Kodiak Island Borough with reasonable evidence that all services. labor, materials and equipment have been paid for in full. (b) The Contractor must notify the Kodiak Island Borough or its agent of any and all claims for costs in excess of the contract amount within ten(10) days of incurring such cost. 9. Changes and Modifications. (a)The Kodiak Island Borough may. at any time by written order signed by the Project Manager of the Kodiak Island 13orough. make changes in the specifications for services hereunder or in the project schedule. Any additions or reductions to the amount of this Agreement resulting from authorized changes whether initiated by Contractor or the Kodiak Island Borough must be agreed upon in writing by both parties hereto, subject to the contract and sale provisions of the Kodiak Island Borough Code. (b) The cost or credit to the Kodiak Island Borough resulting from a change in the services or in the project schedule shall he determined as follows: (I) by mutual acceptance of a lump sum properly itemized and supported by sufficient substantiating data to permit evaluation; or (2)by the hourly fees stated in the Contract Documents or subsequently agreed upon. 10. Prosecution of Work. The Contractor shall prosecute the work in a prompt and diligent manner whenever such work or any pan of it becomes available. in order to promote the general progress of the entire Project. Upon written request by the Kodiak Island Borough. the Contractor shall furnish to the Kodiak Island Borough such evidence as the Kodiak Island Borough may require relating to the ability of the Contractor to complete the Project. II. Delays. In the event the Contractor's performance is delayed or interfered with by acts of the Kodiak Island Borough, or any other justifiable cause beyond the control of the Contractor. he may request an extension of time for the performance of same. 12. Approvals. The Contractor shall obtain and pay for all permits, licenses and official inspections made necessary by his work,and shall comply with all laws.ordinances and regulations bearing on his work and the conduct thereof • 13. Stop Work. (a) If the Contractor fails to correct defective services as required herein or persistently fails to carry out the project in accordance with the Contract Documents, the Kodiak Island Borough. by a written order signed personally or by an agent may order the Contractor to stop work,or any portion thereof, until the cause for such order has been eliminated; however, this right of the Kodiak Island Borough to stop work shall not give rise to any duty on Nee 2 of 5 the part of the Kodiak Island Borough to exercise this right for the benefit of the Contractor'or any other person or entity. (h) If the Contractor defaults or neglects to carry out the work in accordance with the Contract Documents and fails within fourteen (14) days after receipt of written notice from the Kodiak Island Borough to continence and continue correction of such default or neglect with diligence and promptness. the Kodiak Island Borough may. after seven (7) days following receipt by the Contractor of an additional written notice and without prejudice to any other remedy it may have, make good such deficiencies but use its best efforts to mitigate the cost of curing such default. In such case an appropriate change order shall he issued deducting from the payments then or thereafter due the Contractor the cost of correcting such deficiencies, including compensation for the Project Manager's additional services made necessary by.such default. neglect or failure. 14. Payments Withheld. (a) The Kodiak Island Borough may withhold payments front the Contractor for any of the following reasons: (1)The application for payment misstates the amount of services completed: (2) Defective services not remedied: (3)Third party claims tiled or reasonable evidence indicating probable filing of such claims: (4) Failure of the Contractor to make payments properly to consultants and subcontractors or for professional services. materials or equipment; (5) Reasonable evidence that the project cannot be completed for the unpaid balance of the contract sum: (6) Reasonable evidence that the Project will not be completed within the contract time: or (7) Persistent failure to perform the services in accordance with the contract documents. IS.Time. (a) Definitions: f. unless otherwise provided, the contract time is the period of time allotted in this Agreement for substantial completion of the project. 2. the date of commencement of the project is the date established in this Agreement as set forth above. 3. the date of substantial completion of the project or designated portion thereof is the date certified by the Project Manager when the project is sufficiently complete. in accordance with the Contract Documents, so the Kodiak Island Borough can utilize the project or designated portion thereof for the use for which it is intended. 4. the date of final completion is the date that the Kodiak Island Borough certifies either orally or in writing that the project is finished. 5. the term "day", as used in the Contract Documents. shall mean calendar day unless otherwise specifically designated. a. all time limits set forth herein are of the essence in this Agreement. 16. Final Completion and Final Payment. When project is complete as determined by the Kodiak Island Borough, the Kodiak Island Borough will cause a final payment to issue and make payment to the Contractor within thirty(30)day from the date that the project was certified as finally complete on the conditions set forth below. Page 3 ot'> 17. Termination and Default. (a) If the Contractor is adjudged a bankrupt entity, or if he makes a general assignment for the benefit of his creditors, or if a receiver is appointed on account of his insolvency. or if he refuses or fails. except in cases for which extension of time is provided, to supply enough properly skilled professionals or proper services, or if he fails to make prompt payment to subcontractors or for materials or labor, or persistently disregards laws, ordinances, rules, regulations or orders of any public authority having jurisdiction, or otherwise is guilty of a violation of a provision of this Agreement, then the Kodiak Island Borough may. without prejudice to any right or remedy and idler giving the Contractor seven days' written notice, terminate the employment of the Contractor and take possession of all materials and documents prepared by the Contractor in connection with the Project, and may 'finish-the work by whatever method it may deem expedient. In such case. the Contractor shall not be entitled to receive any further payment until the work is finished. (b) If the unpaid balance of the contract sum exceeds the costs of finishing-the Project, including compensation fur the Project Contractor's additional services made necessary thereby. such excess shall be paid to the Contractor. If such costs exceed the unpaid balance, the Contractor shall pay the difference to the Kodiak Island Borough. The amount to be paid to the Contractor or to the Kodiak Island Borough, as the case may be, shall be certified by the Project Manager. upon application. and this obligation for payment shall survive the termination of the Contract 18. Assignment. This Agreement shall not be assigned by operation of law or through negotiated Agreement by the Contractor without the written permission of Kodiak Island Borough. However. subcontracting portions of the Project to be performed pursuant to this Agreement shall not he considered an assignment for the purposes of this Agreement. 19. Waiver. Failure of the Kodiak Island Borough or the Contractor to enforce a specific section of this Agreement against one.another or to enforce a particular demand of the Kodiak Island Borough or the Contractor made pursuant to the terms of this Agreement shall not effect a waiver of any of the Kodiak Island Borough's or the Contractor's rights and powers as set forth in this Agreement. 20. Written Notice. Written notice shall he deemed to have been duly served if delivered in person to the individual or member of the firm or entity or to an officer of the corporation for whom it was intended,or if delivered at or sent by registered or certified mail to the last business address known to him who gives the notice. 21. Integration. 'I'he.Agreement and the referenced documents represent the entire and integrated agreement between the parties hereto and supersedes all prior negotiations. representations. or agreements, either written or oral. 22. Notice. Written notice pursuant to this Contract shall he deemed delivered to either party if hand delivered to a superintendent or officer of a party or mailed to the parties at the following addresses: Kodiak Island Borough Kevin Quinn. President Office of the Manager Kodiak Mapping. Inc. 710 Mill Bay Road 536 B. Fireweed Ave. Kodiak. Alaska 99615-6398 Palmer. AK 99645-6628 23. Kodiak Island Borough Furnished Data. Kodiak Island Borough will provide to the Contractor all data in Kodiak Island Borough's possession relating to the Contractor's services on the Project. The Contractor will reasonably rely upon the accuracy, timeliness,and completeness of the information provided by Kodiak Island Borough. Page of 5 24. Reuse of:Proiect Documents. All reports.documents and other deliverables of the Contractor, whether in hard copy or in electronic form, are instruments of service for this Project, whether the Project is completed or not. Reuse on another project, change. or alteration by Kodiak Island Borough or by others acting through or on behalf of Kodiak Island Borough of any such instruments of service without the written permission of the Contractor will be at Kodiak Island Borough's sole risk. 25. Litigation Assistance. The Scope of Services does not include costs of the Contractor for required or requested assistance to support. prepare, document, bring, defend or assist in litigation undertaken or defended by Kodiak Island Borough. All such Services required or requested or the Contractor by Kodiak Island Borough, except for suits or claims.between the parties to this Agreement, will be reimbursed as mutually agreed, and payment for such Services shall be in accordance with Section 5, unless and until there is a linding by a court or arbitrator that the Contractor's sole negligence caused Kodiak Island Bomugh's damage. 26. Certification. The Contractor certifies that it is not debarred, suspended, proposed for debarment or declared ineligible:for work with the State of Alaska. Contractor shall notify the Kodiak Island Borough within live (5) working days of any such action brought against the Contractor during the term of this Agreement. The terms of this Agreement shall be from to . 200 . KODIAK ISLAND BOROUGH CONTRACTOR /,1 Charles Cassidy, Borough Manager kt✓ir1 (' ";n rt ATTEST: 'title ? 'eSrde.4 *- Nova M. Javier.CMC Borough Clerk Page 5 of 5 Aug 02 13 02:49p Icicle Seafds Larsen Bay 1-907-847-2244 p.2 Cost Sharing Agreement This Agreement made this 15's day of August, by and between Kodiak Isla d Borough,of 710 Mill Bay Road,Kodiak,Alaska 99615, hereinafter referred to as the Borough a d Spruce Island Development Corporation,of 500 Main Street#2-113, Ouzinkie,Alaska 9''p44,hereinafter referred to as SIDCO. WITNESSETII: That the Kill and SIDCO for the consideration hereinafter recited agree a follows: 1. Project. SIDCO agrees to provide the following financial, material and labor resources for the completion of LiDAR acquisition of the Anton Larsen Bay Area of Interest AOI) (see the Professional Services Agreement between the Borough and Kodiak Mappin•,Inc).: 100%of the data collection and processing cost for the Anton Larsen Bay AOI;the project mobilization costs allocated for the Anton Larsen Bay AOI; and the ground control costs allocated for th- Anton Larsen Bay A01; The Borough and SIDCO will retain independent ownership rights to he LiDAR data delivered by the Kodiak Mapping, Inc.; all are made part of this contract 2. Compensation. SIDCO agrees to pay the Borough as compensation for the LiDAR acquisition in the amount of$49,986 as referenced in the 'Task Order Response and Cost' pro.osal dated July 18th, • 2013. 3. Payment. Payments to the Borough from SIDCO are due within 30 days of nvoice dales when the Borough invoices SIDCO for any portion or the total amount due. Y ■ 4. Written Notice. Written notice shall be deemed to have been duly served f delivered in person to the individual or member of the firm or entity or to an officer of the corporation for whom it was intended, or if delivered at or sent by registered or certified mail to the last business address known to him who gives the notice. 5. Termination and Default. The arrangements made by the Parties by this greement shall remain in place from the date signed until December 31, 2013. The term can be exto ded only by agreement of all of the Parties. If SIDCO is adjudged a bankrupt entity, or if it makes . general assignment for the benefit of its creditors, or if a receiver is appointed on account of its inso ency, or if it refuses or fails, except in cases for which extension of time is provided, to make .rompt payment to the Borough, or persistently disregards laws, ordinances, rules, regulations .r orders of any public authority having jurisdiction, or otherwise is guilty of a violation of a prov ion of this Agreement, then the Kodiak Island Borough may,without prejudice to any right or remedy and after giving SIDCO seven days'written notice,terminate the Agreement with SIP 0 and take possession of all materials and documents prepared by SIDCO in connection with the Project, and may finish the work by whatever method it may deem expedient. 6. Integration. The Agreement and the referenced documents represent t e entire and integrated agreement between the parties hereto and supersedes all prior negotia ins, representations, or • agreements,either written or oral. Aug 0213 02:49p Icicle Seafds Larsen Bay 1-907-847-2244 p.3 The terms of this Agreement shall be from to ,2013, Kodiak Island Borough Date Bud Cassidy, Borough Manager .L. .0 e.l♦ g Sp-, ce Island De -lopment Corporation I,te Duncan Fields, - gent. ATTEST: Nova M.Javier, CMC Borough Clerk June 28, 2013 RFP Cost Comparison Aerial/LiDAR GeoVantage Aerometric Kodiak Mapping Imagery Only RGB available— Multispectral- Multispectral- , 6 in 6 in 6 in plus LiDAR Accuracy 3m CE90 2.5 ft CE95 Vert.acc=8-10 cm Exp. In AK Yes Yes Yes Price $170/sqkm for RBG $666/sqkm $175 sqkm plus$5,000 plus $10,800 for for mobilization mobilization Addl. NA LiDAR @ .5 Deliverables PPM Past Products 2008 2010—not well processed Ground Has already $39,013 for Control for road road system system and LiDAR Timeline 6 wk 4-6 wk Estimated costs for Road system aerial imagery acquisition comprising 260 sqkm: Aerometric=$178,160 Kodiak Mapping, Inc. =$95,313 11-7 "\ i "�r /\ 536 E.Fireweed Ave. I I A Palmer,Alaska 99645-6628 b Tel:907.746.1405 M A ` P P I N G www.kodiakmap?in:.com. Mr. Paul Vandyke May 31, 2013 IT Supervisor,Kodiak Island Borough 710 Mill Bay Road, Room 230 Kodiak,Alaska 99615 Mr.Vandyke, Thank you for the opportunity to propose on your Kodiak Remote Sensing Services contract. Ko- diak Mapping, Inc. (KMI) has taken the time to develop a comprehensive technical qualifications proposal with requested cost per kilometer cost estimates. In an effort to provide Kodiak Island Borough (KIB)with a responsible quotation for services we have taken the time to produce flight plans for your requested area of interest(AOI) which accounts for a variety of geographical fac- tors in the region.The methodology, processes, and costs outlined in this proposal are repre- sentative of any response you would receive to a task order in the future. We believe that our collection capabilities and efficiencies are difficult to exceed.Our custom built acquisition platform is especially suited to not only collect LiDAR and Imagery simultane- ously; but to collect an integrated dataset which can be produced into a homogenous final product. We are not collecting two separate products, but rather two simultaneous data types with data cohesion in mind from start to finish. Due to our acquisition methods the data is more robust, accurate,verifiable,and affordable. As an owner operated Alaskan Small Business all of our products are derived and produced 100%in the State of Alaska.Additionally, our stable employee base guarantees that our staff resources will be available throughout the life of the contract. KMI's approachable staff works cooperatively on all aspects of project management and production.This ensures every member of the project team is fully fluent on project methodologies,specifications,and parameters,and that all questions or concerns can be immediately addressed whenever they develop. All aspects of this proposal are valid until 1/1/2014. We look forward to the possibility of working with you on this project, and we're excited to work together with the Kodiak Island Borough to develop future solutions to your data needs. Regards, eeg/gards, Kevin Quinn, President Kodiak Mapping, Inc. Kodiak Mapping Inc. ( Kodiak Island Borough—Remote Sensing Services ' 1 I i Table of Contents Cover Letter 1 Table of Contents 2 Section 1: Qualifications 3 Firm Qualifications 3 Key Personnel 4 Remote Sensing Products 4 Maximum System Resolution 6 Production Workflow and Schedule 6 Section 2: Equipment 4 Remote Sensing Products 4 LiDAR Reigl VQ-480i 8 Digital Camera Lieca RCD-30 10 Navigation GNNS/IMU 11 Aerial Platform 11 Section 3: Pricing... 12 Orthophotography 12 LiDAR Corridor Mapping 8ppm 13 LiDAR Corridor Mapping 16ppm 14 Product/Cost Overview 14 Deliverables 14 Section 4: Quality Assurance 14 Ground Control 15 • QA/QC 16 Section 5:Technical Support 17 Section 6:Additional Information 17 Kodiak Mapping Inc. I Kodiak Island Borough—Remote Sensing Services 2 I 1 Qualifications Firm Qualifications Kodiak Mapping, Inc. (KMI)is a professional photogrammetry firm dedicated to producing map- ping of the highest quality.An Alaska owned and operated company since 1998, KMI has pro- vided aerial mapping products for hundreds of projects throughout Alaska. Since our inception we have successfully provided our services to both Government and Private Sector clientele of all levels.The project experience of KMI and our key personnel include work with BLM, Federal Highways, FEMA, USGS, FAA, BIA,Alaska State Department of Transportation, Oil and Gas, Min- ing, and Environmental firms. KMI has the hardware, software,equipment and licenses necessary to perform all aspects of the KIB contract from start to finish. At Kodiak Mapping we acquire Digital Imagery and LiDAR with our in-house resources. Additionally,we have the ability to supplement our imagery acquisition resources through the utilization of our historical acquisition contractor GPS Aerial Services, Inc. KMI has an astute understanding of the acceptable acquisition methods needed to achieve the desired accuracies, resolutions, and feature data for all of our projects.All aerial acquisition is acquired and prepared to the highest standards, and our locally based project management/ production team is second to none. KMI has recently completed or is currently working on projects in the following communities. The list below demonstrates our ability to operate and provide services to every geographic re- gion of the State.Our versatile staff work diligently to solve any operational, logistical, or pro- duction problems that may develop over the course of a project. • Anchorage • Kivalina • Tetlin • Fairbanks • Kotlik • Northway • Ft.Greely • Minto • Akutan • Unalakleet • Mountain Village • Chalkyitsik • Anvik • Nome • Golovin • Atqasuk • Nuiqsut • Galena • Bethel • Old Harbor • Holy Cross • Clear • Petersburg • Koyuk • Coldfoot • Pt. Lay • Alakanuk • Deadhorse • Savoonga • Barrow • Ft. Yukon • Sitka • Seldovia • Grayling • Stevens Village • Unalaska • Kiana • Tanana • Aniak Kodiak Mapping Inc. I Kodiak Island Borough—Remote Sensing Services I 3 Kevin Quinn, President, Kodiak Mapping, Inc. will be in overall charge of task order administra- tion and management for this project.Additionally, his responsibilities include that of lead pro- duction manager.This relationship ensures that the project manager is intimately involved with all aspects of the project from conception to delivery. Our entire staff will work together in tan- dem to ensure that project deliverables will meet the clients requirements and needs. Kevin Quinn,CP GENERAL EXPERIENCE Kevin has over 12 years of experience in photogrammetric mapping in the state of Alaska. Kevin has worked as the project manager on many diverse mapping projects across Alaska as both a photogram- metrist and a land surveyor. Prior to joining Kodiak Mapping Kevin was the photogrammetrist for McClintock Land Associates, Inc.for 9 years. His wide range of experience encompasses all aspects of the photogrammetric mapping profession. Kevin is proficient with DAT/EM Summit Evolution Professional, Inpho's OrthoMaster and OrthoVista,AutoCAD 2010,Arc GIS,Arc map,Arc Catalog,Adobe Photoshop CS, AeroSys Aerotriangulation,Global Mapper 11, Lizardtech-Geoexpress and Novatel GP5 Processing soft- ware,Terrasolid Software package, LP360 LiDAR editing software, Reigl software package. May 2008 to Present-Kodiak Mapping,Inc.(KMI(,Palmer,Alaska Kevin joined KMI as a photogrammetrist in May 2008. Kevin purchased the company in May 2009.As President of KMI Kevin is responsible for project estimating and budgeting, proposal writing, project scheduling, project management and quality control. Kevin coordinates directly with clients and subcon- tractors to help meet their specific needs. Kevin is also responsible for all aspects of the mapping projects including,flight planning,estimating,aero-triangulation, DTM creation,topographic and planimetric mapping and ortho photo creation. Kevin has mapped projects of all types and sizes throughout the state of Alaska during his time at KMI. JASON A. MADSEN,PLS GENERAL EXPERIENCE Jason has over 20 years of experience in photogrammetric mapping and land surveying in the state of Alaska.Jason has worked as the project manager on many diverse mapping projects across Alaska as both a photogrammetrist and a land surveyor. Prior to joining Kodiak Mapping Jason was a photogrammetrist for 5 years,and a land surveyor for 18 years with McClintock Land Associates, Inc.His wide range of expe- rience encompasses all aspects of the photogrammetric mapping and land survey professions. His primary work duties involve processing and adjusting survey data,with a special emphasis on planning,acquisi- tion,and post-processing of static GPS surveys. He is an expert in geodetic computations and map projec- tions,and has considerable experience in photogrammetric processing and mapping.Jason's extensive knowledge of land surveying is a valuable resource for KMI. July 2008 to Present-Kodiak Mapping,Inc.(KMI(,Palmer,Alaska Jason joined KMI as a photogrammetrist in July 2008.Jason became a partner at KMI in May 2009. As Vice-President of KMI,Jason is responsible for project planning and estimating, project management and quality control.Jason is also responsible for all aspects of the mapping projects including,flight planning, aero-triangulation, DIM creation,topographic and planimetric mapping and ortho photo creation.Jason has mapped projects of all types and sizes throughout the state of Alaska during his time at KMI. Kodiak Mapping Inc. I Kodiak Island Borough—Remote Sensing Services i 4 Jeremy Smith GENERAL EXPERIENCE Jeremy has over 7 years of experience in photogrammetric and LiDAR mapping in the state of Alaska. He has worked in the field as a sensor operator and as a project manager on hundreds of Alaskan mapping projects. Prior to joining Kodiak Mapping Kevin was a project manager for AeroMetric, Inc. His wide range of experience encompasses all aspects of the photogrammetric and LiDAR mapping profession.Jeremy has a wide range of experience with the Zeiss RMK TOP 15 Aerial Camera,Zeiss RMK Aerial Camera,Zeiss DMC-1 Digital Camera System,Zeiss DMC-2 Digital Camera System,Optech 30/70 ALTM LiDAR system, Optech 3100EA ALTM LiDAR system,Optech ALTM Gemini LiDAR system, Lieca RCD30 Digital Camera sys- tem,and the Reigl VQ-480i LiDAR system.Terrasolid Software package, LP360 LiDAR editing software, Reigl software package. March 2012 to Present-Kodiak Mapping,Inc.(KMI),Palmer,Alaska Jeremy is responsible for coordinating directly with clients to provide customized cost estimates and pro- posals for their projects. Duties include but are not limited to:project planning,estimation and budgeting, proposal writing, project scheduling, project management,and quality control for LiDAR and photogram- metry projects.Additional responsibilities include: installation,upkeep,and operations of airborne acqui- sition platforms. Ensuring that acquisition systems are operational and geospatial data is acquired to pro- ject specifications. 2006 to 2012—AeroMetric,Inc.,Anchorage,Alaska Responsible for project estimating and budgeting, proposal writing, project scheduling, project manage- ment,and quality control for LiDAR and photogrammetry projects. Jeremy coordinated directly with cli- ents to provide customized cost estimates and proposals. Planned and managed photogrammetric map- ping and LiDAR projects,to include creating flight plans for aerial photography and LiDAR acquisition, re- searching archive photography,and working with associated departments to ensure products are cost- effective and delivered on time.Served as main point of contact for projects under management and per- formed administrative duties for projects,including scheduling and coordination between departments. Secondary responsibilities included coordinating GIS related production between several departments and staff. Remote Sensing Products Kodiak Mapping is a full service mapping company. We have the locally based in-house capabil- ity to acquire both digital imagery, and LiDAR.Additionally, we have the software and mapping expertise to locally produce nearly any type of geographic deliverable for projects of all magni- tudes. Kodiak Mapping provides the following products and services: LiDAR LAS Point Clouds 4-Band Ortho Rectified Imagery LiDAR Bare Earth DEM GIS Database creation and updates LiDAR Classification and Feature Collection Volumetric Calculations Topographic Contour Interval Mapping Geographic Change Detection Planimetric Feature Collection (2D, 3D) Merging Geographic Data Oblique Imagery Digital Terrain Modeling Manipulate, and Analyze Geographic Data All of our products can be supplied in any format or composite combination requested. Kodiak Mapping Inc. I Kodiak Island Borough—Remote Sensing Services I '5 I Maximum resolution capabilities LiDAR derived point cloud @ 35ppm. (Non—Aggregate) Normally opposing parallel lines would be flown with 60%side-lap resulting in an aggregate density of 80ppm. 4-Band co-registered 16-bit Imagery @ 0.1-foot pixel resolution. (Higher pixel resolution is pos- sible to achieve in special circumstances.) From our experience clients typically request a more economic median resolution along the lines of LiDAR derived point cloud @ SOppm (Aggregate) in tandem with 0.14-foot pixel 4-band imagery. Product Accuracies Our LiDAR/GNSS system is typically capable of acquiring datasets with a vertical accuracy of 8cm-10cm. Our metric capable imagery with sufficient control will be capable of accuracies of less than or equal to 0.5-Foot, making it suitable in a photogrammetry environment for 1-Foot contours. Production Workflow and Scheduling Kodiak Mapping is in the unique position to meet or exceed any reasonable schedule expecta- tion. Our compact organization and the professional skill level of our entire staff allows us to shift our staff resources to accommodate each specific phase of a project. Every member of the KMI team is experienced and knowledgeable with all aspects of each project. All production tasks for each project will be carried out by KMI professionals.This means that manpower will not be idle waiting for an earlier task to be completed or for data to be returned from an out of state production facility.This process and capability allows us to streamline our production ca- pacity and accelerates the process to completion. For a typical project Control and Flight plans will be produced within a week of a Task Order. Once an NTP is received ground control will be established as soon as ground conditions and logistics allow.The project would be flown immediately after ground control is in place and en- vironmental conditions (snow, foliage,weather) allow. Depending on the magnitude of the task order production could be in the range of 2-12 weeks.The project can be segmented by priority, and an interim deliverable schedule can be established on the project's inception if there is an immediate demand for the final product. In special circumstances such as natural disaster,oil spill, urgent projects, or any another real time scenario; exceptions can be made to provide products immediately. Depending on resolu- tion and magnitude we have the capability to provide you with raw aerial imagery less than 24 hours from acquisition. Kodiak Mapping Inc. I Kodiak Island Borough—Remote Sensing Services Equipment f Mar Kodiak Mapping employs cutting edge technology to acquire and produce our geographic data- sets. We've merged several top-of-the-line components from remote sensing industry leaders such as Lieca, Reigl, Trackair, and Novatel to create an unparalleled acquisition platform. The KMI acquisition platform has the ability to simultaneously acquire LiDAR and Digital Imagery with great efficiency. We have the ability to view and edit both data-sets with our processing software. Both data-sets are produced in unison strengthening the overall accuracy and quality of all deliverable products. }i ( c:d a- ems ,S`� :e....:..xnl.'.;:. m�.r`l,.,- v msu w ! v m m i9 m a 6 'f C 43' -sN !� , vi il • 1., Q- -Si ;: }� 11, I ji yy�[[ `. V + �4; rat "9 1 ..� - 31 y d " 'Wi , � 't` / ,r . rs *.t' sac„ >o -1 With few exceptions Kodiak Mapping plans to acquire both Imagery and LiDAR simultaneously for every project regardless of the clients requested deliverables. Our production work flow for every derived product will normally incorporate elements from both data-sets. For example, if we are contracted to provide a client with an ortho-rectified image we would utilize the simul- taneously acquired LiDAR surface during rectification.Alternatively, if a LiDAR only application was requested we would utilize the imagery during classification, or if any vector features would need mapped such as break-lines or planimetric information. However,the majority of our pro- jects include both LiDAR and Imagery presented as a homogenous dataset.Our processing soft- ware enables us to generate extremely dense point cloud data from the high resolution imagery as well.This data can then be merged into the LiDAR data-set to create an extremely high densi- ty,colorized,first return surface to be used either separate or in conjunction with the bare- earth surface, and mid-range returns. Raster,Vector,and Point data-sets can be merged into any composite combination or delivered stand-alone depending on the end users product needs. Kodiak Mapping Inc. I Kodiak Island Borough—Remote Sensing Services ' VQ-1480i LiDAR Sensor There are many key differences in how our LiDAR sensor and other commonly utilized systems collect, and record point data. Additionally,the VQ-480i has several unique capabilities unavail- able in other sensors. The VQ-480i employs a rotating prism as opposed to an oscillating mirror to disperse the laser's pulse.This method of beam dispersion generates a regular, even point spacing on the target surface (Matrix Scan Pattern), so the raw data is distributed in a regular grid pattern. This even- ly distributed grid is able to more correctly render and define features than random dispersion created by other units. rotating polygon, oscillating mirror, oscillating mirror, single channel single channel dual'laser output 10 kY 9 I matrix scan pattern /rev instrument A. instrument B instrument C .RIEGLLMS-0780 0 00000000000000 t • • • • • )0000000000000C C 0 0 s a 20000000000000 I • I I 10000000000000t a a I )00000000000000 • • • • • • • 100000000000001 , 4 • G 0 )0000000000000' • • • • • • • }-12.5m 1-12.5m I---1/5m 0 00 0 t 0 00 0 0 m Q ) 0000 ) 0000 G� 00 0 01 00 00C • • •t 0 0 0 0 0 0 0 0 0 0 O O O O C 0 0 0 0 0 • • • ) 0 0 0 0 ) 0 0 0 0 1 CO CO t 1 ® t ' 0000 i 0 0 0 0 t a best worst best worst best worst Kodiak Mapping Inc. I Kodiak Island Borough—Remote Sensing Services 8 i 1 The VQ-480i can operate at a pulse rate frequency(PRF) of 550 kHz. Operating at this speed al- lows the system to measure up to 275,000 points per second. Depending on altitude and air- speed of the collection platform this sensor is easily able to produce non-aggregate point densi- ties exceeding 30 ppm with a maximum capability of 50ppm for special scenarios. Effective Measurement Rate Laser PRR 50 kHz 25 000 measurementsts Laser PRR 100 kHz 50 000 measurements/s Laser PRR 200 kHz 100 000 measurements/s Laser PRR 300 kHz 150 000 measurements/s Laser PRR 400 kHz 200 000 measurements/s Laser PRR 550 kHz 275 000 measurements/s Additionally,our LiDAR platform utilizes online wave form technology.This process is a digitally abbreviated version of full wave form technology.The sensor systems receives the full wave form return from each pulse, it then processes and records a digitized echo waveform for up to 15 discrete returns (depending on the selected pulse rate frequency)from the data.This capa- bility allows us to produce point data with significantly more depth,and more vegetation reali- zation in the data. TRANSMITTED TREETOP GROUND pF IA1 PULSE I� ^ A WZZ in '.\ , /\I\ A >TIME $ . �E , 4. ds. A A. The VQ-480i is also equipped with multiple-time-around (MTA)Technology.This allows the sen- sor to receive returns well after subsequent pulses have been generated. Not only does this al- low the system to operate with a higher PRF at lower altitudes to generate extremely dense point cloud data, but it consistently enables points to be collected in areas when the terrain ele- vation reduces dramatically such as in mountainous cuts and slopes. MTA capability improves both the quality of the data and the efficiency at which it can be collected. • period 1 period 2 period 3 Ot .EO y �1. -T2 I 1 A 03 A .I target distance 4 time period between two consecutive laser pulses Kodiak Mapping Inc. I Kodiak Island Borough—Remote Sensing Services ; 9 I RCD30 Digital Camera The 60 megapixel RCD30 camera system is digital version of Leica's RC30 camera which was the industry standard for decades.The RCD30 delivers co-registered 16-bit multispectral (R,G,B,NIR) imagery from a single camera head.This is achieved by a unique beam-splitter design that sepa- rates the incoming light into RGB and NIR at 780nm.Two 60MP CCD arrays then record RGB and NIR separately across the same field of view.This, combined with highly accurate camera cali- bration,allows the creation of co-registered, perfectly fitting 4-band imagery in RGBN. The 4-band (RGBN) imagery can be compiled in a number of different ways by manipulating the bands and how they are presented in a final product. The NIR band is most commonly used to delineate vegetation, and the boundary between land and water bodies. Final products may also include a Normalized Difference Vegetation Index(NDVI)which can determine the health of vegetation. NM 100 300 300 400 500 600 700 en6 600 1.000 1.100 1.200 ULTRAVIOLET 1 1 SIBLE LIGHT NEAR INFRARED afltl 1}:7.3990 Cr.-----,-0 I I l I t IP ` :1 1 I a i ( ° J 0 Natural(Coloi `'i Color Infrared; + # 6 3, ham,A The camera system will utilize a Leica NAG-D 50mm lens providing us with a near identical cov- erage footprint as the simultaneously acquired LIDAR.Additionally we have the capability to in- stall our NAT-D 80mm for project specific applications.The temperature compensating RCD30 lens system is specifically designed for airborne applications and is characterized by its robust- ness, ruggedness, and stability that support high accuracy mapping applications. Our fully stabilized digital camera head is equipped with multi-axis mechanical motion compen- sation (FMC)which operates forward, laterally, as well as diagonally. Hereby,the entire beam- splitter cage is moved.The available motion range is up to+/-0.3mm with a maximum speed of 20mm/sec.This ability combined with our platforms low operating speed,gives us the unique capability to acquire imagery at resolutions exceeding 1-inch pixel resolution. For a typical sce- nario involving simultaneous LiDAR acquisition the imagery resolution is generally 0.10-foot— 0.15-foot pixel. The RCD30 camera head is housed on a LeadAir SteadyTrack SM mount system. Unlike common- ly used gyro stabilized mount systems,the SteadyTrack mount utilizes the platform's IMU in- Kodiak Mapping Inc. I Kodiak Island Borough—Remote Sensing Services 10 formation to calculate its positional corrections.This active mount system compensates for the pitch, roll,and yaw of the platform simultaneously during image capture to ensure Nadir acqui- sition with a standard deviation of s 0.2= RMS. GNSS/IMU System Our platform employs a Novatel SPAN-SE GPS controller in tandem with a UIMU-LCI inertial measuring unit.The duel frequency SPAN-SE controller records the raw measurements from the IMU and GPS.Our system also simultaneously incorporates position from GLONASS satellite technology, providing continuous position and attitude even during periods when satellite sig- nals are blocked. Our fully integrated UIMU-LCI is a tactical grade IMU. Its low noise and stable biases are specifically suited for airborne survey applications. J ;..� v .� l f,l t il. 'ri �` � 4 Every component of our platform (RCD30,VQ480i,SteadTrack Mount) is closely integrated with the GNSS/IMU system.This provides us with a robust simultaneous acquisition system; designed from the ground with seamlessly integrated Digital Imagery and LiDAR data deliverables in mind. Aerial Platform Kodiak Mapping will utilize either a C-182 Katmai or a Comp Air 7 depending on the acquisition and logistical requirements of each specific project. The C-182 Katmai is equipped with a Petersons Stol conversion.This aerial vehicle was selected for its unique capabilities, and efficiency.The incorporation and utilization of a Peterson-Katmai STOL on this model of aircraft enables us to safely operate on-line at very slow airspeeds and low altitudes. A twin engine aircraft with an identical platform installation is simply not capable of achieving the same quality of data that we will produce. Additionally,the aircraft's cruising speed still gives us with the ability to timely mobilize to any project area in the State. The Comp Air 7 was selected for its versatility and speed. With its turbine engine this aircraft can rapidly mobilize to any corner of the State in order to take full advantage of unforecasted weather windows.Additionally, its JET-A fuel supply is more readily available than other fuel types in remote Alaska. Kodiak Mapping Inc. I Kodiak Island Borough—Remote Sensing Services ' 11 ir Pricing 1 In order to adequately provide Kodiak Island Borough with a responsible quote, KMI developed multiple flight plans for each of your provided sample projects. Our acquisition methodology addresses geographical features such as distinct elevation changes, foliage and tree cover, and known weather patterns.We also incorporated our knowledge of the region and possible lo- gistic concerns when developing our acquisition plan and the subsequent cost per kilometer es- timates.We constructed our cost structure around a minimum mobilization fee plus per KM ac- quisition so that there would not be many minimum area restrictions imposed on future task orders. We selected a flight plan design that most efficiently achieves your target deliverables.Addi- tionally,we incorporated a raw data plan which exceeds the project footprint and point per me- ter(PPM)/ Pixel resolution with enough of a safety buffer to ensure quality coverage to a high degree of certainty. Kodiak Mapping does not cut corners in regards to quality to make a price point more desirable. The simultaneous acquisition of LiDAR and metric grade Digital Imagery has the potential to sig- nificantly impact the efficiency of your project. Even if either of the datasets is not immediately required KIB will have the opportunity to return to either dataset for future deliverables if need- ed. Orthophotography We developed a flight plan to acquire the provided AOI for a raw digital imagery at a nominal pixel resolution of 0.39-Foot.This resolution gives us an allowance for terrain deviation while still ensuring that the overall resolution exceeds the 0.50-Foot requirement.The simultaneous LiDAR acquisition at this altitude is planned for 0.60-PPM.We will utilize the LiDAR surface to assist in the generation of the ortho imagery. Raw(all points)and first return LiDAR LAS data will also be delivered to KIB. e � ‘:."t1/4.; ^. 'f Ws Our cost for ortho Imagery at this resolution is$175.00 per square kilometer.Areas of interest can be provided in any desired orientation.A flat rate mobilization cost of$14,500.00 will be applied to every project.The task order must exceed 100 square kilometers of acquisition for this cost to be valid. Our estimate was based on the contiguous road system and 6 villages,the cost of task orders that exceed 7 non-adjacent areas of interested may slightly differ. Kodiak Mapping Inc. ) Kodiak Island Borough—Remote Sensing Services 12 LiDAR Corridor Mapping For the purpose of estimating the LiDAR corridor mapping component of your scope-of-work we have developed two separate estimates. Either option could be implemented depending on the specific needs of the task order.Additionally,the costs provided can be used as a guideline to estimate any LiDAR project regardless of orientation or its location in regards to the road sys- tem. 8-PPM (aggregate) LiDAR Acquisition We developed a flight plan to acquire a sample stretch of the Kodiak road system from Monash- ka Bay to Pasagshak. The flight lines were planned to acquire a point-cloud with the nominal density of 4-PPM.With the utilization of 65%side-lap we will achieve an even aggregate point density of 8-PPM.The corridor width at this acquisition scale is 1350-Foot(675-Foot either side of the corridor centerline).The LiDAR surface will be suitable for 2-Foot CI topographic mapping. The simultaneous digital imagery collected with this flight plan has a nominal pixel resolution of 0.22-Foot.This resolution allows us to provide a 0.25-Foot pixel orthophoto along with the Li- DAR.Additionally,we will utilize the imagery surface to assist in the classification of the LiDAR data and to create stereo break-lines where needed. •S ,- - y� jlkc %. E.+•`XJ'F � .� a 'i.: f k N ~` r6 Y M � :rid R l i `� Pt ;t � �4 : . r tF ` 4 k 3 �s€� � 5x tS 41, i , 5 s X; 1404r.JO CP' 4.-IttiktM76Platliv -5- ti 7 tt &. . •.7.; : j� _`�X f R N ' t O y Y .•• �rEw Our cost for LiDAR Mapping at this resolution is$1200.00 per kilometer of corridor.Areas of interest can be provided in any desired orientation.A flat rate mobilization cost of$14,500.00 will be applied to every project. Our estimate was based on a single contiguous area of inter- est. Kodiak Mapping Inc. I Kodiak Island Borough—Remote Sensing Services i 13 1 24-PPM(aggregate) LiDAR Acquisition We developed a flight plan to acquire a sample stretch of the Kodiak road system from Monash- ka Bay to Pasagshak. The flight lines were planned to acquire a point-cloud with the nominal density of 12-PPM.With the utilization of 65%side-lap we will achieve an even aggregate point density of 24-PPM.The corridor width at this acquisition scale is 950-Foot(475-Foot either side of the corridor centerline).The LiDAR surface will be suitable for 1-Foot CI topographic mapping. The simultaneous digital imagery collected with this flight plan has a nominal pixel resolution of 0.15-Foot.This resolution allows us to provide a 0.15-Foot pixel orthophoto along with the Li- DAR.Additionally,we will utilize the imagery surface to assist in the classification of the LiDAR data and to create stereo break-lines where needed. Our cost for LiDAR Mapping at this resolution is$1600.00 per kilometer of corridor.Areas of interest can be provided in any desired orientation. A flat rate mobilization cost of$14,500.00 will be applied to every project. Our estimate was based on a single contiguous area of interest. Product/ Cost-Overview Option 1 0.50-Foot Orthophoto $175.00 Per Square Kilometer 0.60-PPM LiDAR(Raw/ First Return LAS) (Orthophoto and Raw/First Return LAS) Option 2 8-PPM LiDAR $1200.00 Per Linear Kilometer 0.25-Foot Orthophoto (1350-foot Width) Option 3 24-PPM LiDAR $1600.00 Per Linear Kilometer 0.15-Foot Ortho (950-foot Width) Flat Rate Mobilization Cost $14,500.00 (Applied to every project) Note:Ground Control Costs are not included in this estimate Deliverables With the exception of Option1 (Ortho and Raw/First Return LAS),all costs include the following deliverables: Acquisition, Initial Processing, Bare Earth, Classified points, DTM,Orthophoto,and Contour Interval Topographic Mapping with Planimetric detail. None of the products provided by Kodiak Mapping have licensing restrictions of any form. KIB may alter or publish purchased data in accordance with their needs. Additionally, Kodiak Map- ping reserves the right to utilize any product it produces. The costs provided should serve as a guideline for any task order. KIB is not committed to the resolutions and specifications used in our examples. The three examples provided represent a wide range of product resolution possibilities that can be achieved with their associated costs. Kodiak Mapping is willing to work with KIB to formulate a methodology that will meet the cost and resolution needs of any task order. Kodiak Mapping Inc. I Kodiak Island Borough—Remote Sensing Services I 14 Quality Assurance ta Ground Control For the majority of projects KMI will utilize photo control panels to adjust and control the digital imagery. A photogrammetrically derived surface will be created from this imagery and will then be utilized to control the corresponding LiDAR point cloud.This metric grade Digital Imagery is a stand-alone product that can accurately be used to quality control the LiDAR data throughout the entire project area.This ability reduces the need for survey cross sections,and limits it to the standard photogrammetry check shot and QA/QC requirements. Kodiak Island Borough will always have the option of providing KMI with sufficient ground con- trol.With every task order KIB will be provided with a ground control plan.This plan will include the locations, and precision requirements needed to produce the requested mapping resolution and accuracy. With multiple licensed surveyors on staff, KMI has the internal capability to collect ground con- trol to a limited degree. However, in the majority of circumstances we would choose to employ the services of a ground survey subcontractor if we are not coordinating directly with KIB to supply sufficient ground control. KMI will utilize the ground control services of USKH for any task order that requires ground control outside of Kodiak Mapping or the Borough's means. USKH is an Alaska based company that has provided the full spectrum of land surveying and GIS services to clients throughout Alaska for over 40 years. USKH specializes in complex projects where various specialized surveying, right of way, remote sensing, and GIS services are needed, their diverse portfolio and project experience allows them to accomplish these projects in a seamless manner and they understand the interconnections of the technologies they apply to a specific project. Currently we have seven Alaska licensed land surveyors on staff and an additional 11 survey and GIS support personnel. Jake Gerondale, PLS USKH,Survey&GIS Department Head Jake is a principal of USKH and the Survey and GIS Department Manager with over 14 years' experience in the surveying and engineering fields. He has supported countless large scale remote sensing projects throughout Alaska, including Kodiak Island. He will be in responsible charge for all of USKH's control and QA/QC surveying services provided to KMI. As lead surveyor, Jake's primary duties will include actively working with KMI on all contract issues, ensuring adequate resource allocation, coordination of project team members, project oversight, performing quality control on survey reduction as well as schedule and budget adherence for field surveying efforts. Jake also has a significant amount of recent experience in and around Kodiak Island, he was the lead surveyor for the multi-year Ouzinkie Airport Relocation Project, Kodiak Mapping Inc. I Kodiak Island Borough—Remote Sensing Services 15 I which he will be performing work on in 2013. He also just completed a large scale GIS project where he inventoried all traffic signs on state owned roads on Kodiak Island. In the last three years Jake has supported the collection of aerial imagery and mapping products at over 30 Alaskan villages, many of which were with KMI. His wealth of experience leading these efforts for major projects ensures he understands and has the know-how to ensure you receive a quality product. Brianna Steffler, PLS USKH,Alaska Survey&GIS Manager Brianna is a licensed surveyor in the State of Alaska, holding a Master's Degree in GIS and an undergraduate minor in surveying and mapping. She has over nine years' experience in surveying and mapping fields. As lead office surveyor, she will perform field data reduction and CAD drafting oversight. She will also provide quality control utilizing both traditional surveying software as well as various GIS tools. Her experience manipulating large datasets into easy to use geodatabases' could prove very beneficial to this project in the future. (QA/QC As quality control measures, KMI will utilize the AT report which indicates what errors may be expected while setting the stereo models and mapping the data.The AT report will indicate any discrepancy between the photo setup and the surveyed ground control data and report all Root Mean Square Error(RMSE) residuals.The Independent Model Space Resection (IMSR) report that results from the AT will indicate, up front,what errors may be expected while setting the stereo models and mapping the data. We will then quantify the accuracy of the mapping prod- ucts by utilizing field checkpoints throughout the project. All processes described above will ensure that mapping is prepared for the specifications re- quired.To demonstrate the methods used to collect various feature types meet the desired ac- curacies KMI will submit the AT Report and a report of the comparison of the field survey check shots to the imagery extracted positions.The ground control surveyor will withhold additional random ground truth shots and use them as a quality control check on the mapping. After the mapping is completed these quality control checkpoints will be used to provide a detailed report of the ground truth comparison. Kodiak Mapping is extremely critical when it comes to the products we deliver. We expect every single product that we deliver to be accurate to the highest degree. We have a rigorous QA/QC inspection process which includes multiple checks by equally qualified professionals who did not originate the product. If product quality does not adhere to our high standards it is immediately sequestered from the workflow until a correction can be implemented to inhibit mistakes from passing on to the final product deliverable. Kodiak Mapping Inc. I Kodiak Island Borough—Remote Sensing Services 16 All files that are delivered on DVD/CD or external hard drives are opened from the media to en- sure they are the correct file type and open properly before leaving our production facility. Once KMI delivers mapping products, these files are backed up in our archives,where they are maintained in their original state for future utilization. Technical Support 1 At Kodiak mapping we give you,the client,the time and individual local attention that you de- serve.We realize that the client has been, and always will be,our first priority. Throughout the course of the contract our local staff will always be available to promptly and accurately answer any inquiries Kodiak Island Borough may have.As your geospatial consultants we will be availa- ble to not only respond to project specific queries, but any questions you may have about the geospatial industry in general. It is our endeavor to foster a relationship of communication that will help anyone in your organization to better understand the products you are receiving. While every employee of KMI will be able to answer any questions you may have,Jeremy Smith will act as your primary representative for information and technical support. His contact infor- mation will be provided to key contract administrators as a 24 hour point of contact. Additional Information REMESSIBEC . 1 Additional information will be provided by request which may include but is not limited to: • Full Page Staff Resumes • Professional Licenses • Flight Plans • Business Licenses • Additional Cost Estimates • Professional References • Ground Control Cost Estimates • Project References • Deliverable Samples • Proof of Insurance Kodiak Mapping would like to express our gratitude to Kodiak Island Borough for giving us the opportunity to propose on your project. We look forward to the possibility of working with you on this project. Regards, /1.4/41, deg. slt Kevin Quinn, President KODIAK MAPPING, INC. g� A M A P P I N G Kodiak Mapping Inc. I Kodiak Island Borough—Remote Sensing Services 17- I I ' I( . r 536 E.Fireweed Ave. 1 Palmer,Alaska 99645-6628 Tel:907.746.1405 M A P P I N G www.kodiakma ,pingicom; h L}• KODIAK ROAD SYSTEM ,:-„s•;:;r�.�;_{{; DIGITAL IMAGERY AND LIDAR TASK ORDER RESPONSE AND COST JULY 17,2013 Mr. Paul Vandyke IT Supervisor, Kodiak Island Borough 710 Mill Bay Road, Room 230 Kodiak,Alaska 99615 Mr.Vandyke, Thank you for the opportunity to submit costs for the Kodiak Road System Task Order. Kodiak Mapping, Inc. (KMI) has taken the time to develop a comprehensive flight plan which we utilized to generate the project cost. Care was taken to orient your project in a manner which is harmonious to local geography and adjacent projects. This projects methodology was planned assuming that acquisition will coincide with the Anton Larsen Bay project. Mobilization and control will be shared between the two projects for increased cost efficiency. We look forward to the possibility of working with you on this project, and we're excited to work to- gether with the Kodiak Island Borough to develop future solutions to your data needs. Regards, 4Cta4,-1' Kevin Quinn President Kodiak Mapping, Inc. PROJECT ABSTRACT J Kodiak Mapping, Inc. (KMI) was tasked with planning the aerial acquisition of Li- DAR for the Kodiak Road System.The area of interest has an approximate area of 266 km2. For the purpose of this proposal we have developed an acquisition plan to coincide with the KIB task order for the Anton Larsen Bay Road.While we op- erationally consider all of our projects independently; operational and logistical efficiency will be realized in both project areas. APPROACH & PLANNING .6+' KMI has prepared the following project parameters founded on our knowledge of the project goals and your requested specifications. Based on the areas of interest provided,we have developed a series of contiguous blocks for the data collection. This methodology allows for more efficient ground control and production and reduces overall project flight time.We oriented flight lines to"best fit"the buffers provided. Current ortho coverage can be verified in the attached KMZ (de- lineated in the yellow polygon) before the project is contracted. Aerial Photography KMI will collect digital metric quality 4-band (R,G,B,NIR) imagery for this project. The digital imagery is planned at approximately 0.41-foot GSD, which is capable of generating a 0.50-foot pixel orthophoto. LiDAR Collection In addition to the digital imagery we will simultaneously collect a LiDAR derived surface for orthophoto production.The LiDAR is planned for a native non- aggregate nominal point density of 0.5-points per meter(PPM) . Project Control This project will require a minimum of twenty six (25) photo panels to be estab- lished in provided locations prior to acquisition taking place. During the flight missions KMI will operate two GPS base stations, at the Kodiak Airport. KMI will coordinate with the survey crews to locate the best locations for the operational base stations. USKH, Inc. has provided a cost for the ground control survey which is listed as a separate line item in the project quote. SCHEDULE &TIMELINE r 1 The LiDAR and aerial photography is planned for acquisition during the summer of 2013 during snow free conditions. The ground survey is scheduled to take place after acquisition which could be as late as October. The Data production phase of the project is expected to take 4-6 weeks from the date of successful acquisition and suitable ground control. DELIVERABLES �'%�" '.%r•%:'. 'I KMI will provide the following products for this project: Y 0.5 -point per meter LiDAR all point returns in LAS format Y 0.5 -point per meter LiDAR First return data in LAS format O 0.50-foot pixel resolution Orthophoto (RGB) G 0.50-foot pixel resolution Orthophoto (NIR) PROJECT ESTIMATE c':wt^c.r Mobilization-$5,400.00 Aerial Acquisition- $13,900.00 Production-$34,510.00 Ground Control-$19,968.00 Total Cost-$73,778.00 Thank you for the opportunity to provide possible solutions for your project. If you have any questions re- garding this proposal please contact me directly. Best Regards, dO4 Kevin Quinn President Kodiak Mapping, Inc. Jr i 536 E.Fireweed Ave. 8 d I I Palmer,Alaska 99645-6628 Tel:907.746.1405 .746a.1405 M A P P I N G www.kodiakmapein,.coomm: ANTON LARSEN BAY ROAD LIDAR AND DIGITAL IMAGERY TASK ORDER RESPONSE AND COST JULY 18,2013 Mr. Paul Vandyke IT Supervisor, Kodiak Island Borough 710 Mill Bay Road, Room 230 Kodiak,Alaska 99615 Mr.Vandyke, Thank you for the opportunity to submit costs for the Anton Larsen Bay Road Task Order. Kodiak Map- ping, Inc. (KMI) has taken the time to develop a comprehensive flight plan which we utilized to generate the project cost. Care was taken to orient your project in a manner which is harmonious to local geogra- phy and adjacent projects. This projects methodology was planned assuming that acquisition will coin- cide with the KIB Road System project. Mobilization and control will be shared between the two projects for increased cost efficiency. We look forward to the possibility of working with you on this project, and we're excited to work to- gether with the Kodiak Island Borough to develop future solutions to your data needs. Regards, ter-la L(214;444* Kevin Quinn President Kodiak Mapping, Inc. PROJECT ABSTRACT :: - J Kodiak Mapping, Inc. (KMI) was tasked with planning the aerial acquisition of Li- DAR for an area of interest in the vicinity of Anton Larsen Bay Road with an area of approximately 7.5 km2. For the purpose of this proposal we have developed an acquisition plan to coincide with the KIB task order for the Kodiak Road System. While we operationally consider all of our projects independently; operational and logistical efficiency will be realized in both project areas. APPROACH & PLANNING NMSr- J _ KMI has prepared the following project parameters founded on our knowledge of the project goals and your requested specifications. Based on the areas of interest provided,we have developed a contiguous block acquisition approach for the da- ta collection.This methodology has minimal impact on the acquisition effort and will allow for more efficient ground control and production.Additionally,the uti- lization of intelligent cross-flights will account to areas with sharp terrain relief and assist in tying the block to the Road System corridor. LiDAR Collection We propose a native non-aggregate nominal point density of 4-points per meter (PPM) .The nominal aggregate point density of the point cloud collected by this method with 60%swath overlap would be a nominal 8-PPM. Some areas inside the project boundaries will have additional aggregate increases due to cross- flights and multiple overlaps. Aerial Photography In addition to the LiDAR data KMI will simultaneously collect digital metric quali- ty 4-band (R,G,B,NIR) imagery. The imagery may be used in conjunction with the LiDAR to support surface model production, including the generation of break- lines, hydro-graphic features extraction, and man-made planimetric features, etc. The digital imagery is planned at approximately 0.22-foot GSD, which is capable of generating a 0.25-foot pixel orthophoto. Project Control This project will require a minimum of five (6) photo panels to be established in provided locations prior to acquisition taking place. It will be the Boroughs re- sponsibility to set the panel locations and the ground surveyor will measure the points after acquisition in conjunction with the Road System ground survey. During the flight missions KMI will operate two GPS base stations, at the Kodiak Airport. KMI will coordinate with the survey crews to locate the best locations for the operational base stations. USKH, Inc. has provided a cost for the ground control survey which is listed as a separate line item in the project quote. SCHEDULE &TIMELINE r 1 The LiDAR and aerial photography is planned for acquisition during the summer of 2013 during snow free conditions. The ground survey is scheduled to take place after acquisition which could be as late as October. The Data production phase of the project is expected to take 4—6 weeks from the date of successful acquisition and suitable ground control. DELIVERABLES J%%rr 1 KMI will provide the following products for this project: o 8 point per meter LiDAR all point returns in LAS format O 8 point per meter LiDAR First return data in LAS format o 8 point per meter LiDAR Bare-Earth return data in LAS format o 8 point per meter LiDAR Classified in LAS format. o Break-line enforced Digital Terrain Model in ESRI format. o 0.25-foot pixel resolution Orthophoto (RGB) O 0.25-foot pixel resolution Orthophoto (NIR) PROJECT ESTIMATE L' •t'.%y-s:~�A'�=- Mobilization -$5,400.00 Aerial Acquisition and Production$25,541.00 Ground Control-$19,045.00 Total Cost-$49,986.00 Thank you for the opportunity to provide possible solutions for your project. If you have any questions re- garding this proposal please contact me directly. Best Regards, es / +l+ lQtiw1M� Kevin Quinn President Kodiak Mapping, Inc. Iw t9'tiS ilo.•A3 0 %001 IIIIIIIIII au1woOJIS II BYZ Aele M zI SS3z ZSt., N.BS BSTSCYLS[ 191U10 & .u�ir�00o20020 elOOOrJ� 0 f a`"" '> "Y yr ' 03830�''�il °�Ipl 'VNON eBlo0 -- s `� it •" 75c51, , t' rte^ .." - (aid)Fsz£ saH ` , ' Ir. ,,,, ' 1A ' (oId)`sl£ SaN r i L .t i t .7 e ry _ - ` ".. m 1-,It (aid) SaN '? .p .v Lr 1 ,,,es. ',s&a {; - . ,,,,,,,,,,,t; p "'. (ald) Ol£ " ' , r ,k -` '.f 1-',`•" le k '4444r "t♦� ; "• Y" te),y - ! - .r a ,_.. pu" �ow°k' +°'I.r„;;;Als ' ._,ri -4 '^,f _;d { ss " .i4 i '�^ fl :(aid) s y. " ' . ,,{u — r f 5d ;lt���t . '}x t- . !. yS I e er or v[j7 q m 5 # r } i � (bit:; m ,. ii .1 Ail L£ aN � 11 '"e 4 ? r �. 4.. , s ? r ; f a • 1 r _y42s;dld) y�7J 1...(,C1111,-)3(16-142:1:S.aN l a hj ,N ; � + i:(' (Old 60£ s) Q f (ald)'8o£ SaH: :4C " 11*-4,rf, - . , ?. ,' a E■: V 1 r . it x, ,c, ' 3? (old) LOC Sd>l 5 t C% ( 9o£fsaN,1 i0 (aia) zo£ asva �J ' �j ,r 1 '', 1-11.,• �`` >: ' T n Y fo�l1 d)it lo£ ga(al d).zo£ SaH C7r t „ r, ' "ry e i f a7A '"a , � Jr L-v; " G1 (ald),£o£Sal It'a °Z'0 89iv_ --..,7;,.,.;( Y �- �' elo£ bV/Asg a9w $y ,.fig 21 O O q c B of © `% N. w vp, a KODIAK ISLAND BOROUGH te ¢# ° ' AGENDA STATEMENT Wit,. REGULAR MEETING OF: AUGUST 15, 2013 ITEM NO.: 13.B.1 TITLE: Resolution No. FY2014-10 Appointing a Member to the Kodiak Fisheries Development Association. ORIGINATOR: Clerk's Office Staff FISCAL IMPACT: ❑ Yes $ or ❑ No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Resolution No. FY2014-10 APPROVAL FOR AGENDA: SUMMARY STATEMENT: The Kodiak Island Borough and City of Kodiak jointly designated the Kodiak Fisheries Development Association (KFDA) as the eligible crab community entity (ECCE). The by-laws of the KFDA provide for appointment of Directors to the Board by the Kodiak Island Borough Assembly and the Kodiak City Council for three-year terms. One of the three joint KFDA Director's seats term expired in July 2013. Mr. Stosh Anderson has indicated his desire to be reappointed to the expired joint seat for a term to expire July 2016. Both the Borough and City Managers proposed to present the reappointment of Mr. Anderson to their respective governing bodies in order to proceed with the joint appointment. Joint Appointees: Stosh Anderson (7/13)(joint appointment) Linda Freed (7/14) (joint re-appointment) Albert Tyler Schmeil (7/14) (joint appointment) RECOMMENDED MOTION: Move to adopt Resolution No. FY2014-10. Kodiak Island Borough Page 1 of 1 1 Introduced by: Borough Manager 2 Requested by: Borough Assembly 3 Drafted by: Borough Clerk Introduced on: 08/15/2013 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2014-10 8 9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY APPOINTING A 10 MEMBER TO THE KODIAK FISHERIES DEVELOPMENT ASSOCIATION 11 BOARD OF DIRECTORS 12 13 WHEREAS, the North Pacific Fishery Management Council adopted the Bering 14 Sea/Aleutian Islands Crab Rationalization Program as Amendments 18 and 19 to the 15 Fishery Management Plan for Bering Sea /Aleutian Islands King and Tanner Crabs; and 16 17 WHEREAS, under the Program, Kodiak was designated as an eligible crab 18 community (FCC) and in connection with such designation the Kodiak Island Borough 19 and the City of Kodiak have the authority to jointly exercise certain rights of first refusal 20 (ROFR) with respect to processor quota shares (PQS) allocated under the Program; and 21 22 WHEREAS, to exercise the ECC ROFR the Kodiak Island Borough and the City of Kodiak 23 have jointly designated the Kodiak Fisheries Development Association (KFDA) as the 24 region's eligible crab community entity (ECCE) having the authority to do so on their behalf; 25 and 26 27 WHEREAS, the bylaws of the Kodiak Fisheries Development Association provide for 28 appointment of Directors to the Board of the KFDA by the Kodiak Island Borough Assembly 29 and the Kodiak City Council; and 30 31 WHEREAS, the bylaws of the KFDA state, in part, that Directors shall serve for 32 three-year terms and until their successors are appointed and qualified; and 33 34 WHEREAS, Mr. Stosh Anderson, Joint Appointee, has indicated a desire to continue 35 serving on the KFDA Board of Directors. 36 37 NOW, THEREFORE BE IT RESOLVED, THAT THE ASSEMBLY OF THE KODIAK ISLAND 38 BOROUGH THAT the following individual is appointed as a Director of the Kodiak 39 Fisheries Development Association, with the noted term: 40 41 City Appointees: 42 Crab Processor Rep. - Mike Woodruff (7/13) (appointment) 43 Crab Harvester Rep. - Jeff Stephan (7/14) (reappointment) 44 Kodiak Island Borough, Alaska Resolution No. FY2014-10 Page 1 of 2 45 Joint Appointees: 46 Stosh Anderson (7/16) (joint appointment) 47 Linda Freed (7/14) (joint re-appointment) 48 Albert Tyler Schmeil (7/14) (joint appointment) 49 50 Borough Appointees: 51 Crab Processor Rep. —Tuck Bonney (7/15) (re-appointment) 52 Crab Harvester Rep. —Jerry Bongen (7/15) (re-appointment) 53 54 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 55 THIS DAY OF AUGUST, 2012 56 57 KODIAK ISLAND BOROUGH 58 59 60 61 ATTEST: Jerome M. Selby, Borough Mayor 62 63 64 65 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Resolution No. FY2014-10 Page 2 of 2 From: Nova Javier Sent: Thursday,August 01, 2013 10:17 AM To: dmarlara@city.kodiak.ak.us Subject: FW: KFDA Hi Deb, Stosh is a joint appointee on the KFDA. I will present his reappointment to the Assembly on August 15. Thank you, Nova From: stosh anderson [mailto:stosh a(dhotmail.com] Sent:Thursday, August 01, 2013 12:38 AM To: Nova Javier Cc: Jerry Bongen; Linda Freed Subject: KFDA Neva.... I understand that my term to serve on the FFDA Board is up for appointment. I will serve an additional term if the governing bodies so desire. stosh anderson ' "¢ KODIAK ISLAND BOROUGH I CITY OF KODIAK a-f. .*v . i- KODIAK FISHERIES DEVELOPMENT ASSOCIATION r V A .- BOARD OF DIRECTORS 2012 , NAME TERM PHONE EMAIL CITY APPOINTEES Crab Processors Representative Mike Woodruff 7/2013 486-8100 mwoodruff62@yahoo.com Crab Harvester Representative Jeff Stephan 7/2014 486-4568 jstephan(u ptialaska.net JOINT APPOINTEES Stosh Anderson 7/2013 486-3673 stosh ac hotmail.com Linda Freed 7/2014 486-5314 freed(C gci.net Albert Tyler Schmeil 7/2014 486-8587 tmschmeil a4oci.net BOROUGH APPOINTEES Crab Processors Representative Tuck Bonney 7/2015 486-3329 tbonney(a�npsi.us Crab Harvester Representative Jerry Bongen 7/2015 486-6245 jbongenamac.com Resolution No. FY2008-04 states: "Directors shall be appointed by joint resolution of the Borough Assembly and City Council. Appointments shall take place annually, at July meetings of the Borough Assembly and City Council. Directors shall have staggered three (3) year terms of office, assigned by a random selection method at the first Board meeting, such that as close as possible to one third (1/3) of the Board is up for appointment each year. Directors shall serve until their successors are appointed and qualified." : t ' F e.W'' ..z.:":;- .. I CITY MANAGER,AIMEE KNIAZIOWSKI 486-8640 akniaziowski(dcity.kodiak.ak.us OFFICE OF THE CITY MANAGER 710 MILL BAY ROAD,ROOM 219 KODIAK,AK 99615 Revision Date: 9/14/2012 Revised by: mlm .,� ti'-' 5-::*' KODIAK ISLAND BOROUGH ,,,4, °°`��'l AGENDA STATEMENT , W i;; Yry h' REGULAR MEETING OF: AUGUST 15, 2013 ITEM NO.: 13.B.2 TITLE: Resolution No. FY2014-11 Accepting the Recommendation of the Planning and Zoning Commission for Disposal by Long-Term Lease of a 2.36 Acre Portion of the Kodiak Island Borough Landfill Tract (1203 Monashka Bay Road East) to the City of Kodiak for Fair Market Value to Temporarily Produce Class B Compost Until Approximately September 15, 2014. ORIGINATOR: Manager's Office Staff FISCAL IMPACT: El Yes $ or❑ No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Resolution No. FY2014-11, Agreement, Letter from the City, Map APPROVAL FOR AGENDA: SUMMARY STATEMENT: The sewage sludge processed through the wastewater treatment plant (biosolids) has been disposed of at the Borough landfill for many years. By a memorandum of agreement (MOA) in 2007, the City and Borough agreed that the landfill would continue to accept biosolids until it interferes with landfill operations. In June, 2012 the Borough Manager notified the City Manager that, due to operational difficulties at the active face of the landfill precipitated by the increased volume of biosolids, the Borough would be unable to accept biosolids at the landfill after Dec. 15, 2012. Since that notification, the City has spent a considerable amount of time and resources trying to identify a site as a long term solution for processing the biosolids into Class A Exceptional Quality (EQ) compost. To avoid the considerable cost of additional transporting and handling in the interim, the City has been able by a temporary license agreement with the Borough to continue processing Class B compost at the existing location on top of the active landfill. That eight month temporary license agreement expires on August 15, 2013 and that location is needed for other landfill operations. An alternative 2.36 acre site at the landfill south of active operations has been identified as suitable for long term composting. By Resolution No. FY 2014-01, the Planning and Zoning Commission recommended long-term disposal of this site at fair market value to continue the operation of processing compost. Initially, for approximately one year corresponding with the term of the new license agreement, processing will be of Class B compost under the ADEC permit held by the Borough. Eventually, when the City has obtained an ADEC permit for Class A composting and an independent lot has been created by subdivision, the temporary license will transition into a long term disposal to the City by either lease or fee simple conveyance. Access to the new composting site, as approved by ADOT and the Borough, will be constructed by the City directly from Monashka Bay Road before October 15, 2013 in order to minimize transportation conflicts with active landfill operations. An 80 ft. X 120 ft. building will be constructed to support the operation. A new temporary land use license agreement between the Borough and the City for use of a 2.36 acre area at the landfill by the City for processing biosolids into Class B compost will Kodiak Island Borough Page 1 of 1 KODIAK ISLAND BOROUGH KJ- AGENDA STATEMENT far titilio continue the cooperative efforts consistent with the MOA, offering a short term solution benefiting the community and rate payers while giving the City time to implement a long range plan for processing the biosolids into Class A EQ compost. The land use license agreement will outline issues related to insurance, safety, liablility, installations/improvements and indemnification as approved by the Borough Attorney. The license agreement will be temporary and will terminate on approximately September 15, 2014. RECOMMENDED MOTION: Move to adopt Resolution No. FY2014-11. Kodiak Island Borough Page 2 of 1 Introduced by: Borough Manager 1 Requested by: Borough Manager Drafted by: Resource Manager Officer 2 Introduced: 08/15/2013 3 Public Hearing: 4 Adopted: 5 KODIAK ISLAND BOROUGH 6 RESOLUTION NO. FY2014-11 7 8 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND 9 BOROUGH ACCEPTING THE RECOMMENDATION OF THE PLANNING 10 AND ZONING COMMISSION FOR DISPOSAL BY LONG-TERM LEASE OF 11 A 2.36 ACRE PORTION OF THE KODIAK ISLAND BOROUGH LANDFILL 12 TRACT (1203 MONASHKA BAY ROAD EAST) TO THE CITY OF KODIAK 13 FOR FAIR MARKET VALUE TO TEMPORARILY PRODUCE CLASS B 14 COMPOST UNTIL APRPDXIMATELY SEPTEMBER 15, 2014 15 16 WHEREAS, Kodiak Island Borough Code (KIBC) 18.20.030 requires each disposal of 17 Borough land to be reviewed by the Planning and Zoning Commission, with the Commission 18 making a recommendation on the requested disposal by resolution before it is forwarded to the 19 Borough Assembly; and 20 21 WHEREAS, 2.36 acre site within the Kodiak Island Borough Landfill Tract has been 22 requested for disposal at fair market value by the City of Kodiak for a biosolids composting 23 site; and 24 25 WHEREAS, the Planning and Zoning Commission has adopted Resolution No. 2014-01 at a 26 public hearing on July 17, 2013 finding that a 2.36 acre site within the Kodiak Island Borough 27 Landfill Tract is surplus to active landfill operations and will serve a public purpose beneficial to 28 the Borough as a composting site; and 29 30 WHEREAS, the biosolids processed through the wastewater treatment plant have been 31 disposed of at the existing Kodiak Island Borough (KIB) landfill for many years; and 32 33 WHEREAS, a memorandum of agreement (MOA) between the City of Kodiak (City) and the 34 KIB dated August 14, 2007 agreed that the landfill would continue to accept biosolids from the 35 treatment plant until landfill operations precluded KIB's ability to accept biosolids, at which time 36 KIB would provide the City with a notification of that determination six months prior; and 37 38 WHEREAS, the City spent a considerable amount of time and resources to identify solutions 39 for the disposal of the biosolids at a location other that the landfill following notification from the 40 KIB in 2012 that, due to operational difficulties at the active face of the landfill precipitated by 41 increased volumes of sludge, the KIB would be unable to accept sewage sludge at the landfill 42 after December 15, 2012; and 43 Kodiak Island Borough, Alaska Resolution No. FY2014-11 Page 1 of 3 44 WHEREAS, the temporary license agreement between the City and the Borough, which 45 began in December, 2012 and allowed Class B composting to continue at the existing site on 46 top of the active landfill, will expire on August 15, 2013; and 47 48 WHEREAS, completion of ADEC permitting review for composting of the biosolids into Class 49 A Exceptional Quality (EQ) compost may take up to a year; and 50 WHEREAS, City and Borough staffs have been working cooperatively to find both short-term 51 and long-term solutions for the safe and affordable disposal of the community's biosolids; and 52 53 WHEREAS, 2.36 acre site has been identified at the landfill that can serve, in the short term, 54 for processing biosolids into Class B compost, and, in the long term, for processing biosolids 55 into Class A compost; and 56 57 WHEREAS, ADEC has approved of this area within the landfill for processing biosolids into 58 Class B compost, and has approved Class B compost as a cover material acceptable at the 59 landfill; and 60 61 WHEREAS, KIBC 18.20.170 defines "disposal" as any transfer of real property, including 62 revocable license; and KIBC Section 18.20.030 states that Borough land disposals that are not 63 subject to approval by ordinance are subject to approval by assembly resolution. 64 65 WHEREAS, this temporary land use license will continue the cooperative efforts consistent 66 with the 2007 MOA between the KIB and the City for delivery to and utilization at the landfill of 67 the biosolids, offering a short-term solution benefiting the community and ratepayers while 68 giving the City time to implement a long range solution for processing the biosolids into Class 69 A EQ compost as originally planned. 70 71 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 72 BOROUGH THAT: 73 74 Section 1: Consistent with the recommendation of the Kodiak Island Borough Planning and 75 Zoning Commission by Resolution No. FY 2014-01 for disposal of a 2.36 acre 76 site within the Kodiak Island Borough Landfill Tract (Plat 96-31), this property, 77 identified by the survey description (Exhibit A) attached, is surplus to the 78 Borough's active landfill operational needs. 79 80 Section 2: In order for the City to utilize the land identified at the KIB landfill for a public 81 purpose beneficial to the Borough by processing of biosolids into Class B 82 compost, KIB and the City will enter into a Land Use License Agreement for 83 Use of KIB Property. The land use license agreement will outline issues related 84 to insurance, safety, liability, installations/improvements, and indemnification, 85 and is subject to approval by the Borough Attorney prior to being signed by the 86 Borough Manager. The license agreement is temporary and will terminate on 87 approximately September 15, 2014. 88 Kodiak Island Borough, Alaska Resolution No. FY2014-11 Page 2 of 3 89 Section 3: The Borough Manager is authorized to execute and deliver on behalf of the 90 Kodiak Island Borough a temporary land use license agreement to be entered 91 into between the KIB and the City of Kodiak for use by the City and its 92 contractor of a 2.36 acre (Exhibit A) portion within the Kodiak Island Borough 93 Landfill Tract for the processing of biosolids from the treatment plant into Class 94 B compost for utilization at the landfill. 95 96 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 97 THIS DAY OF 2013 98 99 KODIAK ISLAND BOROUGH 100 101 102 103 ATTEST: Jerome M. Selby, Borough Mayor 104 105 106 107 108 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Resolution No. FY2014-11 Page 3 of 3 C Ko U U x MEMORANDUM It AS t TO: Mayor Selby and Assembly Members Through: Bud Cassidy, Borough Manager CC: Mayor Branson and City Council Members II� . FROM: Aimee Kniaziowski, City Manac�k � DATE: August 2, 2013 LL RE: Request for New License Agreement to Relocate the City's Compost B Operation to a Designated Location on the South Landfill Site I am writing this memo to request Borough Assembly approval for the issuance of a new license agreement to relocate the City's current Class B compost operation to a new section of the landfill property on the South Landfill site, The Assembly approved an initial license agreement with the City on December 28,2012,to process biosolids from the City's wastewater treatment plant into Class B compost material on top of the unlined landfill cell. The license agreement expires on August 15, 2013, and the Borough landfill staff requests that the City relocate the composting operation to a new location at the South Landfill site. The new South site is larger and will continue to serve as the location for the creation of Class B compost until a long-term agreement can be reached between the City and Borough for the use of this area for development of a Class A composting facility. In the meantime, the City is requesting permission to relocate the Class B operation to the new site as identified in the license agreement for a period of one year with an option to extend if necessary. Both City and Borough staff believe that will provide enough time for: • The Assembly to accept the recent Planning and Zoning Commission's . August 17'h recommendation that the South landfill site is suitable for disposal under KIBC Title 18 requirements; • The City and Borough can negotiate and approve a long-term lease for a portion of the South Landfill site for the purpose of making Class A compost; A This facility will be operated by private contractor working for the City of Kodiak. The objective of the project is to be able to compost biosolids into a Class A Exceptional Quality (EQ) product. EPA and ADEC regulations state Class A EQ compost can be used almost anywhere customers choose; Memo to Mayor and Borough Assembly Requesting New License Agreement for Class B Compost Production August 2, 2013 Page 2 • The City will submit a permit application to the Alaska Department of Environmental Conservation (ADEC) based on the final facility design and operating plan to produce Class A compost at the South Landfill site; • And the City will receive a permit to operate the Class A composting facility from ADEC at which point the long-term lease for the land will be executed. As before, I understand that the Assembly must take action to approve this new license agreement because it is considered a disposal of Borough property for a public purpose per KIB Code 18.20.160. I hope the Assembly will approve this new agreement, which is still an interim solution, but one which will accommodate landfill needs and allow the City additional time to go through the complex process to reach the desired long-term solution. I appreciate the support and partnership we have received from Borough staff as we all work toward developing an economically viable solution that will benefit the community and ratepayers. I believe our staffs and Mayors continue to support a mutually beneficial outcome such as this and request the Assembly to proceed with the process to allow for implementation of this solution. This will give the City and our contractor time to implement the plan to compost biosolids into the Class A Excellent Quality product as originally planned. y ' ;P' ,:. KODIAKISLAND BOROUGH Oita, .,b,�?` Assessing Department ` _ it < MEMORANDUM trz- -�- i TO: Bud Cassidy �" Bob Scholze FROM: Bill Roberts, Assessor DATE: August 2, 2013 SUBJECT:Value of proposed lease site at the Landfill Gentlemen: I have researched market sales of industrial zoned land within the Kodiak Island Borough and analyzed those sales with respect to valuing the proposed 2.36 acre site located adjacent to the landfill, which is tentatively being considered in a lease to the City of Kodiak for composting biosolids from their waste water treatment plant. • My analysis included industrial zoned property sales from the Lash Dock Area in Womens Bay and the industrial zoned lots along Von Scheele and Selief Lanes. My analysis considered two values for the proposed site, one for the cleared gravel capped area and a lesser value for the buffer area which is mostly steep slopes. My conclusion is that the proposed parcel value is $226,165. Utilizing a lease rate of 10% of the land value would indicate an annual rent of $22,600 rounded. I hope this memorandum satisfies your needs. If you require an more in depth written appraisal I would be happy to oblige. Respectfull , LU William Roberts LICENSE AGREEMENT FOR USE OF KODIAK ISLAND BOROUGH PROPERTY THIS LICENSE AGREEMENT, effective the 16th day of August, 2013, is made and entered into by and between the Kodiak Island Borough, a municipal corporation, organized and existing under the laws of the State of Alaska, whose address is 710 Mill Bay Road, Alaska 99615-6340, hereinafter referred to as "Borough" and the City of Kodiak, a municipal corporation, organized and existing under the laws of the State of Alaska, whose address is 710 Mill Bay Road, Alaska 99615-6340, hereinafter referred to as "Licensee;" 1. Premises. Borough hereby grants to Licensee a license to occupy and use, subject to all of the terms and conditions hereinafter stated, a portion of the Borough landfill parcel described below as further identified by the survey description and air photo attached hereto as Exhibit A. Kodiak Island Borough Landfill Tract according to Plat 96-31, recorded in the records of the Kodiak Recording District, Third Judicial District, State of Alaska. 2. Purpose. The purpose of this License Agreement is to allow the Licensee use of the Premises to create Class B compost. At the end of the term of this License Agreement, the Borough will transfer the Premises to the Licensee as an independent lot either by long term lease or fee simple conveyance to the Licensee for purposes of Class A composting under a new ADEC permit. 3. Use. The Premises may be occupied and used by Licensee and its contractor solely for the purpose stated in Section 2. Licensee has contracted with Quayanna Development Corporation for accepting and handling of Licensee's biosolids for the purpose of creating Class B compost on the Premises pursuant to regulations and guidance issued by the U.S. Environmental Protection Agency (EPA), and in compliance with relevant Alaska Department of Environmental Conservation (ADEC) regulations addressing drainage runoff and effluent. Licensee shall not use or permit the Premises or any part thereof to be used for any purpose in violation of any borough, state, federal or other governmental law, ordinance, rule or regulation. Licensee will not replace its contractor with another contractor without providing twenty (20) days' notice to the Borough and allowing the Borough to voice any objections or concerns. All work by Licensee or its contractor shall be conducted in a manner that will not unreasonably interfere with Borough's landfill operations. Licensee will comply with all reasonable requests from Borough Solid Waste Manager, or other person designated by the Borough Manager. 4. Term. The term of this License Agreement shall begin on August 16, 2013 and continue until September 15, 2014, unless earlier terminated. Upon agreement of both parties, this License Agreement may be renewed for up to twelve (12) months. The use of the land granted to Licensee is temporary. Page I of4 License Agreement for Use of Kodiak Island Borough Property (Compost Agreement) 5. Consideration. In consideration for this license, Licensee shall pay to Borough fair market value of $1,883.30 per month, as determined by the Borough Assessor, prorated for each partial month. Payment is due and payable upon execution of this License Agreement and thereafter on the first of each calendar month. In addition, Licensee shall comply with all covenants and obligations herein described, which remain in effect for the term of this License Agreement. Licensee shall keep its operations safe and in good order and shall comply with all state and federal laws and regulations relating to sludge disposal and compost, hazardous material handling and disposal, and environmental cleanup and remediation. 6. Installations/Improvements. Any building(s) to be placed upon the Premises in support of the composting operation shall be constructed in accordance Kodiak Island Borough Code (KIBC) Title 15 (Buildings and Construction). All activities associated with the composting operation will comply with KIBC Title 17 (Zoning). Building(s) will be the property of Licensee, and Licensee shall not damage or impair the Borough's property while installing or removing Licensee's equipment or improvements. All work related to the building shall be accomplished by Licensee at its sole cost and expense. Driveway access to the Premises and new composting site directly from Monashka Bay Road, as approved by the State Department of Transportation (ADOT) and the Borough, will be installed and operational no later than Oct. 15,2013. 7. Insurance. Licensee shall maintain, for itself and any contractors, (a) general liability insurance with minimum limits of$1,000,000 per occurrence and $5,000,000 aggregate; (b) automobile liability insurance covering all owned, hired, and non-owned vehicles with minimum limits of $1,000,000 each occurrence; and (c) workers' compensation insurance as required by AS 23.30.045. The Borough shall be a named insured for liability coverage. Deductibles shall be in amounts approved by the Borough Manager. Insurance carriers shall have a financial rating acceptable to the Borough Manager. 8. Liability and Indemnity. Borough makes no representations regarding the suitability of the Premises for Licensee's intended use. Except and to the extent solely caused by Borough's own negligence or intentional misconduct, Borough shall not be liable for damages to property or injuries to persons, including death, arising from the construction, operation, maintenance, removal, or activity of Licensee, its principals, officers, employers, associates, agents, representatives, successors, heirs or assigns, licensees, contractors, or invitees. The Licensee assumes responsibility for any negligent acts of its officers and employees, in the scope of employment, incident to this License Agreement. Any requirement for the payment or obligation of funds by the Licensee shall be subject to the availability of appropriated funds. By acceptance hereof, the Licensee assumes full responsibility for the activities, equipment, and personnel incident to this License Agreement. Page 2 of 4 License Agreement for Use of Kodiak Island Borough Property (Compost Agreement) 9. Interest. This License Agreement does not convey an interest in land, is personal to the Licensee, and is not assignable. IN WITNESS WI-IEREOF, the parties hereto have executed this document by and through their duly authorized officials. KODIAK ISLAND BOROUGH, ALASKA CITY OF KODIAK, ALASKA Charles E. Cassidy Jr Aimee Kni•zio•• ski 4 Administrative Official City Manager ATTEST: ATTEST: alL I4 Nova Javier, MMC, Borough Clerk Debra Marlar, MMC, City Clerk (Borough Seal) (City Seal) STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this day of 2013, before me, the undersigned, a Notary Public in and for the State of Alaska, personally appeared Charles E. Cassidy Jr., known to me and to me known to be the Administrative Official for the Kodiak Island Borough, Alaska, and authorized to execute documents on behalf, and is the individual named in and who executed the foregoing document on behalf of the Kodiak Island Borough for the uses and purposes therein set forth. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my seal the day and year hereinabove written. Notary Public in and for Alaska My commission expires: Page 3 of 4 License Agreement for Use of Kodiak Island Borough Property (Compost Agreement) ... a NOTAR 4 wo :::::::STRICT ) vj�OF PA THIS IS TO CERTIFY that on this C day of 2013, before me, the undersigned, a Notary Public in and for the State of Al Aka, personally appeared Aimee Kniaziowski, known to me and to me known to be the City Manager for the City of Kodiak, Alaska, and authorized to execute documents on its behalf; and is the individual named in and who executed the foregoing document on behalf of the City of Kodiak, Alaska for the uses and purposes therein set forth. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my seal the day and year hereinabove written. 7/7/ Notary Public in and for Alaska My commission expires: /4/c,I/w �, Page 4 of 4 License Agreement for Use of Kodiak Island Borough Property (Compost Agreement) EXHIBIT A LEASE LAND FOR COMPOSTING OPERATIONS AT THE KODIAK ISLAND BOROUGH LANDFILL MONASHKA BAY ROAD, KODIAK, ALASKA A portion of land within Section 30, Township 27 South, Range 19 West, of the Seward Meridian, Kodiak Island Alaska, referred to herein as the "COMPOSTING SITE within Kodiak Island Borough Land Fill Tract, Plat number 96-31, Kodiak Recording District, Third Judicial District, Kodiak Island Borough, State of Alaska, and more particularly described as follows: Beginning at the Point of Curvature on the North side of Right of Way of Monashka Bay Road. Station 139+49.36 of State of Alaska Right of Way map, Plat 84-5 sheet 7, which is the True Point of Beginning. Thence N 50°38'12" W, 161.00 feet; Thence N 45°57'03" W, 76.05 feet; Thence N 29°3121" W, 101.37 feet; Thence N 04°11'31" W, 91,08 feet; Thence N 18°51'24" E, 110.63 feet; Thence N 02°02'29" E, 81.81 feet; Thence N 24°02'15" E, 43.39 feet; Thence S 52°05'00" E, 318.70 feet, to a point on the above noted Right of Way of Monashka Bay Road , Station 135+78.04 of State of Alaska Right of Way map, Plat 84-5 sheet 6, Thence with the Right of Way of Monashka Bay Road along a curve to the left 37.76 feet. The curve having a radius of 1054.93 feet and a delta angle of 2°03'04" Thence along and continuing with the Right of Way of Monashka Bay Road, S 11°17'00" W, 333.56 feet, to the point of beginning. Containing 102,704 sq. feet, or 2.36 acres more or less. No field survey was performed for this description. 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Ja °{ rf i � ��� # � ^ -� t "'5 e• ' F le,I -* :V-4", t a ......i• tg i t ! rrS tr `r"r � ®FT 34 J t T. - • t .s L" r i{{"� (!. t7 44,0111-4.+ya 1t.s I-, t ,4c ,. `r t � s � i 5'� "tvY + , y 't � >t � a1" r e a 1 3 is.t #, et yp s e r ...S4.4"a ri 13 5i s Y 'Y1 A t , 2 k 7 ,5' � °t R Kci.- yy - e1 H to• t 1i / . Ia, a 'E •• . Ts* -, - a t �;i . i, : 'p,' * ' ° � F 4 uy !k -4 '1 "Tn�t�' , T a� t4 it— x ` , a { . t , 70, a �` y � �- . .9 t T i / t t L � ' IS. K t ' i nt x f m 1 Y ; " 1a _i 7 I 'y Pi 4, .ld ` t bus ^ ' C , S t' � y a T� - . at+ q ,] � �� '' _1 I � ,5d� • n KODIAK ISLAND BOROUGH PLANNING &ZONING COMMISSION RESOLUTION NO. FY 2014-01 A RESOLUTION OF THE KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION RECOMMENDING THE DISPOSAL OF A PORTION OF THE KODIAK LANDFILL TRACT,AS LAND SURPLUS TO THE PUBLIC'S IMMEDIATE NEED AND SUBJECT TO A LONG-TERM LEASE DISPOSAL BY DIRECT NEGOTIATION FOR FAIR MARKET VALUE. WHEREAS, Kodiak Island Borough Code (KIBC) 18.20.030 requires each proposed disposal of Borough land to be reviewed by the Planning & Zoning Commission before submission to the Assembly; and, WHEREAS, the Planning & Zoning Commission is required under KIBC 18.20.030 to make a recommendation on the disposal(s) by resolution before it is forwarded to the Borough Assembly; and, WHEREAS, the principal purpose of the Commission is to consider if the land requested for disposal is surplus to the Borough's need; and, WHEREAS, a portion of Kodiak Landfill Tract has been requested for disposal for fair market value by direct negotiation; and, WHEREAS, the Planning & Zoning Commission has found that the parcel of land identified below for disposal to be surplus to the public's immediate need based on its review;and, WHEREAS, the Planning & Zoning Commission held a public hearing on July 17, 2013, and is recommending the disposal of the following parcel of land: NOW,THEREFORE, BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH PLANNING& ZONING COMMISION THAT: Section 1: The Kodiak Island Borough Planning &Zoning Commission, in accordance with Title 18 of the Kodiak Island Borough Code, has determined after a public hearing on July 17, 2013, that the property described below is surplus to the public's immediate need. Section 2: The Kodiak Island Borough Planning & Zoning Commission, in accordance with Title 18 of the Kodiak Island Borough Code, recommends disposal by long-term lease for fair market value of a portion of the Kodiak Landfill Tract, as described generally in the staff report for Case 13-030. Section 3: The Kodiak Island Borough Planning & Zoning Commission, in accordance with Title 18 of the Kodiak Island Borough Code has determined the aforementioned land shall be platted to describe a lease tract boundary. ADOPTED BY THE KODIAK ISLAND BOROUGH PLANNING &ZONING COMMISSION THIS 17TH DAY OF JULY 2013. PLANNING &ZONING COMMISSION Alan Torres, Chair ATTEST j Q La x171{16,1 Sheila Smith, Secretary Public Hearing Item / A . P&Z July 17, 2013 Current Location Request: A Land Disposal review, according to KIBC 18.20.030, Case No 13-030 to consider the disposal by long term lease for fair market value of a two or three acre portion of the Kodiak Landfill Tract to be Applicant:City of Kodiak used for a Class A Composting Facility operated by, Agent: Mark Kozak or on behalf of, the City of Kodiak. 0 a as 1`` a• nl - -prive �F, it Je Ll C° 1.IIT�a�\ L ifi'9 tt �r�w� '°y. tit ��i• Three • o ,, '. 0 : �i',"! Sisters U F°rest r way" is , Beaver %), , .�Drrf y vc i Ways e 'Th n. ` O •' i p//.`,,s,„ 1 �`,•'a •' 0 . fla - iI / ' Gtt�\e `t ° i.5 szo". \ -, . . , '� ill 0 O • -, Rio: 7' _«`P _S- Eagle Drive � 11 ° . I/ e oar, ay V. r �� h !��,/ ■ tAl!' q ��t o ° 1�/ ('t?/j y &9c,0 4.Scheele / f .mv J�c (/ i` / , , .' 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Public Hearing Notice Vicinity Map N -zi., 0 1,100 2,200 4,400 6,600 8,800 .-W Feet S Kodiak Island Borough GIS Community Development Department =__= Access Roads This map is provided for informational purposes -- -- http:/lwww.kodiakak.uslgis (907)486-9337 only and is not intended for any legal representations L ; Unconstructed Right of Ways Case No. 13-030 Introduction Page 1 of 3 Public Hearing Item / A P&Z July 17, 2013 d aQ ^. ,,, Kodiak Island Borough Zoning Map WIE s Q3 Zoning Request:GQ Land Disposal according Kg 18.20.030, (gig Via 13-030 lb consider tikpdisposalCn j leaseQ,Pfi1dtt?CF1b3 CQO CPlm:OmportionCO @KodiakLandfillTract60b2 Applicant: @Val Kodiak naltut5 QCompostingki operated Agent: [ZETA Kozak aim behalf CQ,( ilja(c )vCQKodiak. 4-C./e.> \ \ VI oe • ii\ 1/ i % f\ i`/\/ /Three) ° 1 \"� tO r°°irt,, :�\Wars f0 c Beaver/\\ \\ ' o.�" �\' �� but �Way]~c, I ` 1 �' �/ °/ C�_a I ti=p;lr'% I\^o r a¢c* r��\ :.Zt tA`w' I C to /////////������/// /Island A a, jeP (� I �/ 3 1tC". /,€— SaWmr pe O Aio; £.' , CT °� t t 2-@ v� v� Eagle Drive O pF ant,Q‘lo 4. m -0 0 H C G p \\ a of i 0 lY _ ii is it •...� !,m c�� n n, �, t a "�'scneala p C _ for r h. Way, /76 i j I /r Legend . °aa / b Landfill Tract - Disposal Area ' /1 � e \_a %Y�ixJ�ay. S "a a / ��r�� 500 \�a \ ,-` r/�.w _!� .,so?:w s\"0„,_-...-,_A r rs..«°yap 0." Plllar� �a� ;v ��� e� �ya� 4��( `°i� Mountain Road „�Q♦ .ate ;� °_\ Mission Road Zoning Legend Public Use Lands Rural Residential 1 Multi Family Residential Q Light Industrial ® Watershed I—I Rural Residential 2 ® Business n Rural Neighborhood Commercial Conservation Single Family Residential m Retail Business Q Urban Neighborhood Commercial f Rural Residential Two Family Residential Industrial Natural Use Kodiak Island Borough GIS Community Development Department =__= Access Roads This map is provided for Informational purposes http'.11www.kodiakak.us/gis (907)486-9337 only and is not intended for any legal representations. - Unconslructed Right of Ways Case No. 13-030 Introduction Page 2 of 3 Public Hearing Item / A P&Z July 17, 2013 1I Overlay Request:QLand Disposal acco rding QC)CiIIIM 18.20.030, i (1 13-030 op considertdb disposal(:3�/0� l3Q uli lease garb)? fb3 co@onocr A 3- em portion07 pKodiakLandfillTractQC)to Applicant cityC©Kodiak (YD @c(�3QComposting operated Agent: G�3 Kozak CQCQ behalf CS�( 3(�CQKodiak. --, Ssa�ww * 3 _ 'y„ Devils fir" ' ,.. 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Legend '' 1,. > , 7' r' O yP 1 LandfillTractr Disposal Areaa r .iw web .��c+ -Vs:: rJ" .c r1w s Z��'sFi r s hka gay .� R / ' ^ 1' r r . f� a' v ?3'y :) i . 7, � F; t4 • a te +w r'y ee Fan r� , I '..t :aa, � .iv.1 1: ,1:2-,,,,,e1-, Public Hearing Notice Vicinity Map w `,; E oT,. 0 550 1,100 2,200 3,300 4,400 IFeel S Kodiak Island Borough GIS Community Development Department =_— Access Roads ihis map is provided for informational purposes hltpa/www.kodiakak.uslgis (907)486-9337 only and Is notimentletl for any legal represemafions. Unconstrucled Righl of Ways Case No. 13-030 Introduction Page 3 of 3 Public Hearing Item / A P&Z July 17, 2013 CITY OF KODIAK U r. 2410 Mill Bay Road, KODIAK, ALASKA 99615 " Public Works Department '9<Ag % 907-486-8060 Voice 907-486-8066 Fax TO: Community Develop Department FROM: Mark Kozak /r Public Works Director DATE: June 3, 2013 RE: Long Term Land Lease for the City of Kodiak at the Borough Landfill The City of Kodiak is applying for a Title 18 authorization; the request is for disposal by long- term lease (55 years) for less than fair market value to a political subdivision of the State, as authorized by KIBC 18.20.100.8 for the purpose of developing a Class A Composting Facility. The attached view shows the general area of land that the City is interested in leasing. The project will include the City developing the waste material dump site creating a working surface in order to compost the bio-solids from the City of Kodiak's wastewater treatment plant (WWTP). This facility will be operated by private contractor working for the City of Kodiak. The objective of the project is to be able to compost the bio-solids into a Class A Exceptional Quality (EQ) product. EPA and ADEC regulations state Class A EQ compost is available for unrestricted use. Over time as the land fill has neared capacity the Kodiak Island Borough informed the City we needed to look for other disposal options for bio-solids. As part of the construction process of the new lined cells the land fill would no longer be able to accept the bio-solids. These directions lead the City to undertake a study to evaluate disposal options. The conclusion of this study recommended that we conduct a pilot study project to determine if composting of our bio-solids would be feasible. The pilot study was successful in producing Class A EQ compost and determined several challenges to this process existed. The largest being a continuous supply of amendment material (wood chips). In a joint effort with a private contractor this obstacle was overcome and the City entered into an agreement with Quayanna Corp. to deliver bio-solids to a permitted composting facility. Public opposition to the proposed facility on Industrial land in Middle Bay has lead to Quayanna Corp withdrawing their application from ADEC for the Middle Bay Composting Facility. With public opposition to composting in Middle Bay, the City was able to work with the Borough land fill staff, Management, as well as the Assembly to get a temporary land use agreement within the land fill area to start composting bio-solids in to class B compost. This agreement was put into place in late December 2012 and is in effect until August 15, 2013. During the interim the City and Borough Staff have met numerous times in order to discuss further land use options with the existing land fill property. This process was largely developed by many Citizens' comments supporting the idea of keeping the bio-solids disposal at the land fill where it has been going for over 25 years. Case No. 13-030 Application Page 1 of 8 Public Hearing Item / A P&Z July 17, 2013 AV e3.fj� 1: CITY OF KODIAK l 2410 Mill Bay Road, KODIAK, ALASKA 99615 Public Works Department 907-486-8060 Voice 907-486-8066 Fax As part of the development process for the new lined cells installation at the land fill, there was a substantial amount of unsuitable soil material that needed to be removed from the lined cell locations. This material needed to stay on the land fill because of potential contamination from leachate so the solution was to create a waste soil dump site to the south of the existing working area. This dump site opened up an area that was basically a deep hole prior to being filled. The fill needed to be contained so a parameter around the area using good rock was made. The unsuitable waste soils were then disposed of within the parameter of rock. This soil is very deep and not suitable to build on without substantial investment in a foundation however it can be capped with a yet to be determined amount of good rock and a working surface could be created that can work to do a composting facility on. The location has not been clearly defined at this point. The area that the land fill needs to retain in the vicinity of the large rock pile has not been determined yet. Once that location has been determined the City would be able to size out a piece that would be adequate to operate a composting facility. We are estimating a minimum of two acres but it could be closer to three or four acres if we can fit it within the natural terrain. The lease area will need to be large enough to build a building that at this time is estimated at 80 by 120 foot. In the initial start up we would be most likely using a much smaller building for the mixing part of the composting operation and then doing the processing outside. The wastewater treatment plant produces on average about 55 cubic yards of bio-solids per week. Currently we produce the bio-solids three days per week. This is a continuous process and does include all the waste from the local septic hauler as well as the waste product from the USCG plant. They deliver the product to the City's wastewater treatment plant for further processing. The disposal of the bio-solids is a community issue and affects all people within the Kodiak road system. The concept of developing a composting facility within the land fill property is a positive thing for the community. It solves the disposal issue and at the same time reduces the impact to the new lined cells which are required for solid waste disposal. This will extend the life of the new lined cells and at the same time be producing a product that is widely used in many applications from soil enhancement to erosion control on highway projects. Communities across the country that have access to Class A EQ composting are utilizing all the product that is produced and over time we expect to see the same positive uses here in our community. Case No. 13-030 Application Page 2 of 8 Public Hearing Item / A it P&Z July 17, 2013 •� jjj @ •i1 Fi. Y °Z,\ 1 4, V' 4 �1 4 a 4 +tYY''S'' �.a✓ ,fi r4 b 7pi !� s z \_-f1' g ' � � tt i j' #' ait'!�'�,�gF c'� * iyv +Y�t^ p + k�"i $1,7:44.1' t '4� j "t r; s4�`Tt' �+. •;;N;',\51-1/441-,4. A s-A $' a fell ��,r tit i,,-*e� Y 8'3F �.s` �C' f s ' \tr '' i$: V ',-,,"9. ,S XtiSi i. 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YF`t ♦ ., 1}``^X`" ff ar: t)a rtE y : ne+ ! x r+ , ��' Y y`� y 441 ;0 7 AV pp ( s .1,44:: .y c tc . r gib g j 't5- ,+i s'.'6' , ,`.,s 1w:?�Ti <e v i i k!r{r j ^i ` . r�t ,`•43-7:-!:./II tt { �, � S ,�" _ P r'f) y tj'A/ r ry t "t T ti tt e . _3.1 y 'WA " �„ fr. + fJ" , n� . t ��-1c 9R` f }�+ Y r s �' 'i,''` + u. • rf q'v'f.t‘-'1/44-r::.24:111‘)$cr J v ; p \ '4#a+'u`s'DJ x f y e:. t��%..yt�i3�'S�•J .,' ,'.Z.t " +!i h° s'.`1cFf+ll a '. t ` � .'s�"'..�=C�Mkt#Y�` rt ,..1 tt• .' f�i'/?,e x- (cam,°� in1C `T' /d " c4 Case No. 13-030 Application Page 3 of 8 Public Hearing Item / A P&Z July 17, 2013 Sheila Smith From: Kozak, Mark <mkozak @city.kodiak.ak.us> Sent: Monday, June 03, 2013 5:01 PM To: Robert Scholze Cc: Martin Lydick; Mike Patterson; Bud Cassidy; Kniaziowski, Aimee; Sheila Smith Subject: RE: Long-term lease for Type A composting at landfill Thank you Bob. Mark Kozak Public Works Director 2410 Mill Bay Road Kodiak, AK 99615 W;907-486-8060 F;907-486-8066 mkozak(?i city.kodiak.ak.us From: Robert Scholze [mailto:rscholze(o�kodiakak.us] Sent: Monday, June 03, 2013 4:46 PM To: Kozak, Mark Cc: Martin Lydick; Mike Patterson; Bud Cassidy; Kniaziowski, Aimee; Sheila Smith Subject: Long-term lease for Type A composting at landfill Mark: I wanted to clarify something on which I may have inadvertently misled you in amending the City's land disposal application for Type A composting at the landfill. It has been brought to my attention that the landfill operates as an enterprise fund. As such,the proposed long-term lease is not eligible for disposal at less than fair market value (KIBC 18.20.100.B). I have contacted the Community Development Department to make that correction. The lease is eligible for a 55 year term (KIBC 18.40.030), as you have indicated. Thanks, Bob Case No. 13-030 Application Page 4 of 8 Public Hearing Item / A P&Z July 17, 2013 ^6# Kodiak Island Borough Community Development Department Submit by Email t ;.c.o. 710 Mill Bay Rd. Rm 205, Kodiak, AK 99615 ^! ` i Ph. (907)486-9362 Fax (907) 486- 9396 I_ -_Print Form http://www.kodiakak.us 1-2)-71 C2- Z> Administrative Request Applicant.Information: Property Owner/Applicant. City of Kodiak Mailing Address: PO Box 1397, Kodiak, Alaska 99615 Phone Number: 907-486-8060 Other Contact email,etc 4 mkozak @city.kodiak.ak.us • Agent&/or Surveyor: Mailing Address: Phone Number. Other Contact email,etc.: Nature/Purpose of Request: Long term land lease of raw land within the KIB landfill Property Information: Legal Description: subs,,; Landfill Tract/portion of USS 394§0a, Platt 96t 31 Current Zoning: Industrial Applicable Comprehensive Plan: Present Use of Property: Raw land within the landfill foot print. (South Dumpsite) I am providing additional information in the form of: Additional Narrative/History: See Attached As-built Survey: Maps: See Attached Photographs: See Att ache8ther: Date: Signature: Payment Verification Fee Payable in Cashier's Office Roo/mkt 111004/-Main floor of Borough Building Reconsideration of P&Z Commission Decision KIBC 17.215 l/""t e id F $150.00 Appeal to P&Z Commission KIBC 17.220 PAID' I $350.00 S P&Z Commission Site Plan Review KIBC 17.130.020 F $150.00 P&Z Commission Screening Approval KIBC 7.105.060 MAY 24 201 F $150.00 Title 18 Land Disposal Review KIBC 18.20.060 A KODIAK ISLAND BOROU H $350.00 Postponement at Petitioners request-Public Hearing Item FIN r t GE DEPA• • (— $100.00 Postponement at Petitioner's request-Non-Public Hearing It m (— $ 25.00 Other / F $150.00 Date: 3/Z ? CDD Staff: At Case No. 13-030 Application Page 5 of 8 C �'L%l+\kT �C L ;! 4 ist !4f ( t` �S•r�b /)� x}g��,y'.,r• 'r'7 )+�'.W r r u :^rte �.,r -� r N m `�.- - t _ -7.- '^-r ` '11 t �t°.. V '4,4. gat. <- {. 5t Y 41 r n /✓ .G� g itf C-dT'i .' ♦' .y \\ m.— N , •••• li /`spry' 14.(t. 4t..4�fTy1 '. -∎,,; a'1` � }4 -c. .. ! • Y y rr, �, b i 't,11�9 \Il y '1 /. ..b / Yti4 k IW I 4• -k f.+ e ..s... 1 ona /L •="" -�- nc��SS "^r�h"'!iR ,/ 'rv., ! ��?sA tl}J / ia tA� ! ^,Y Lf 4t �'.47-The bounda line "a: r<F. "•O •� 1 �,l yr yn v - ., Y t .r„!I i" t{,1a J vk t „r ,rJ s !i n boundary s r - rt'.:yip ` 4 ; 1'44 41 � ti; f'.Ar 4 : y4 t e.7" n,T I r, i' ,/. .i �$ i:' pit • between active 1-c n „�i�+ye^tt0t): .t••,"i g 9 1 .4. } s ;, hRSS 1/ Y y f fir^ -s.L::%J�rl /'r� u-- r 1 r 1' 'land fill and area to "� .--I vv is y�a� '1 uit tS s.+ _ e U eb•� / J -- .'a -- _- / �t r-t 4.41 4 x >: ! i.^ i r v i ' 7� f '�' J K (rr t: 1 a - Yom* �, "' .e .t> it , f r -1 > Cr.1" XJ ilegG <!1 .Ft i / JI 'v w' ,rJ><.t �`', t,,>beleaseobyt �/ ", t _ 044�' �°" /,ti�:11 t ` k �: i �'is,:Ci�r` T,` �h �v � i�• h,�> ,k � s`�i,f City has not been r ; )Ir a, r t:4" e ita b n\•.'4ti3.1 y� 11 '"' .`1 'fit 1 fJ' .r., rr r..zt- - ., v r: i d r t s.;,: +' ,° ,.,.11 r∎ r r 5 r^r It c t '� . l deterrnlned yet • i N ., ;-...1 ray .J i' v °y- r .n`` a n n t ! 1 /� 'lr, 7 tt-_„ ,f l ,43.,x e rf r ry-w i the drawn area Is a i / 1 k 7 0.xI C� .�. 1 I j}t iir r r � C r �.netialic wirel 14- r �/� :t rough 1 I I. : Z d ti ti r'�1 --� p` .�;. 1l i'r : ,,$�,�{_g�entrerice wilhln the .f� ' .p- - ;}•representative of 4` <_ i y 't `°r same general area r.x s y xY�C 5 "' �. 1 , �{ - �Fy t �• 1° .f-> �^SS�y the expected lease _7•�4'`}y^'at..r^d + y.' +a L •�is�Rf. 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Case No. 13-030 Application Page 8 of 8 Public Hearing Item / A P&Z July 17, 2013 =,; Kodiak Island is orou h * —/ "' Community Development Department �) 710 Mill Bay Road Room 205 ik r, ' ' Kodiak,Alaska 99615 ' Phone(907) 486-9363 Fax (907)486-9396 www.kodiakak.us -(1t- June 11,2013 City of Kodiak Mark Kozak PO Box 1397 Kodiak, AK 99615 Re: Case 13-030. Request a Land Disposal review, according to KIBC 18.20.030, to consider the disposal by long tenn lease for fair market value of a two or three acre portion of the Kodiak Landfill Tract to be used for a Class A Composting Facility operated by,or on behalf of, the City — of Kodiak. Dear Mr. Kozak: Please be advised that the Kodiak Island Borough Planning and Zoning Commission has scheduled the case referenced above for Public Hearing at their July 17, 2013, 2013 regular meeting. This meeting will begin at 6:30 p.m. in the Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska. Attendance at this meeting is not mandatory but recommended. One week prior to the regular meeting, on Wednesday, July 10, 2013 at 6:30 p.m. in the Borough Conference Room (#121), the Commission will hold a packet review work session for the purpose of reviewing packet materials and staff summaries of cases scheduled for the regular meeting. The public is welcome to attend the packet review work session; however, the work session is not for the purpose of receiving public testimony. Applicants who wish to present testimony and/or evidence related to their case should appear at the Public Hearing during the Regular Meeting and present such information in person. Please contact the Community Development Department at 486-9363 if we can answer any outstanding questions or provide additional information. In advance,thank you for your cooperation. �Sin�cerrelly,,(20( M Sheila Smith, Secretary Community Development Department Case No. 13-030 Public Comment Page 1 of 11 Public Hearing Item / A P&Z July 17, 2013 KODIAK ISLAND BOROUGH COMMUNITY DEVELOPMENT DEPARTMENT 710 Mill Bay Road, Kodiak,Alaska 99615 June 10,2013 Public Hearing Item 7-A PUBLIC HEARING NOTICE A public hearing will be held on Wednesday, July17, 2013 The meeting will begin at 6:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, before the Kodiak Island Borough Planning and Zoning Commission, to hear comments if any, on the following request: CASE: 13-030 APPLICANT: City of Kodiak AGENT: Mark Kozak REQUEST: A Land Disposal review, according to KIBC 18.20.030, to consider the disposal by long term lease for fair market value of a two or three acre portion of the Kodiak Landfill Tract to be used for a Class A Composting Facility operated by, or on behalf of, the City of Kodiak. LOCATION: 1203 Monashka Bay Road ZONING: Industrial This notice is being sent to you because our records indicate you are a property owner/interested party in the area of the request. If you do not wish to testify verbally, you may provide your comments in the space below or in a letter to the Community Development Department. Written comments must be received by 5 pm, July 2, 2013 to be considered by the commission. If you would like to fax your comments to us, our fax number is: (907)486-9396, or you may email your comments to ssmith @.kodiakak.us. If you would like to testify via telephone, please call in your comments during the appropriate public hearing section of the meeting. The local call-in telephone number is 486-3231.The toll free telephone number is 1-855-492-9202. One week prior to the regular meeting, on Wednesday,July 10,2013,a work session will be held at 6:30 p.m. in the Kodiak Island Borough Conference Room(#121), to review the packet material for the case. Kodiak Island Borough Code provides you with specific appeal rights if you disagree with the Commission's decision on this request. If you have any questions about the request or your appeal rights, please feel free to call us at 486-9363. Your Name: Mailing Address: Your properly description: Comments: Case No. 13-030 Public Comment Page 2 of 11 Public Hearing 17, 2 Item / A P&Z July 013 •,ter .'S T,�,n Fri " .r i gJ'w S 7{SFw. f6 ,� t.Yl x`,,,,c ',S,{T�y, 4` , �SiYYwt° . Wgy{� i�y �t ' +ii � ` ' ° - r i14 + F rrns £ 3' I. �� ✓ rC t 'R'4q'Y i"�laj `' -.� y G�.' i�'� •u'ft i '„x';: ,y l �i � �t G BF. ` �{ r. 1� s x *---1.1304,,{} x t,yrq�"�A 'r'� 7 i:,iA ( e3 ty. e'{;�. �`•,,Y> 4 437": ., "A03'717.... 4n rct t'Y 'y y ,C�-. 1 '4 t r r .y ¢. �x y� " ' fir -lF.- L ^A6 ,, x'r t yt.v�. Rx ^^' '4 1 . ri.-Pe . 1 x� r •',..1- t r --x r +' +`y .�.�13;71+4,.. 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Case No. 13-030 Public Comment Page 4 of 11 Public Hearing Item / A P&Z July 17, 2013 177- Q-77C DONALD FOX MARK WITHROW ETAL 2251 THREE SISTERS WAY 1818 EAST REZANOF DR KODIAK,AK 99615 KODIAK,AK 99615 STEVEN L DEHART JACK MCFARLAND BRIAN DIXON ETAL 2231 THREE SISTERS DR PO BOX 8802 PO BOX 364 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 RICHARD THUMMEL STORMY STUTES BRUCE MCNEIL PO BOX 8528 2230 MONASHKA WAY 2147 THREE SISTERS WAY KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 ' MARTHA MCKINNEY CAROL JUERGENS ETAL CHRISTOPHER SANNITO P.O.BOX 2037 1818 E REZANOF DR P 0 BOX 104 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 PATTI HENDRIX NANCY HILLSTRAND MARK ANDERSON PO BOX 8690 P.O.BOX 7 1124 STELLER WAY KODIAK,AK 99615 HOMER,AK 99603 KODIAK,AK 99615 MICHAEL MURRAY RONALD&MARY DOUBT MARK ST.DENNY 2182 THREE SISTERS WAY 1010 STELLAR WAY PO BOX 388 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 DANNY JACKSON ETAL DARLENE TURNER ANDREW DANO PO BOX 169 2046 THREE SISTERS WAY 2139 FOREST DR KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 KEVIN LOFBERG THOMAS THISSEN FORREST GOULD 2289 FOREST DR 2241 FOREST DR P.O.BOX 1214 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 CORINNE FERRE THOMAS.&SUZANNE SOLENBERGER LLEWELLY FRED O'HEARN 1962 THREE SISTERS WAY PO BOX 29 P 0 BOX 88. KODIAK,AK 99615 BARROW,AK 99723 KODIAK,AK 99615 BENJAMIN KONDRO STEPHEN SCHROF ETAL CHARLES PETERSON 1210 MISSION ROAD CARRIE WORTON 1850 THREE SISTERS WAY KODIAK,AK 99615 1943 THREE SISTERS WAY KODIAK,AK 99615 KODIAK,AK 99615 Case No. 13-030 Public Comment Page 5 of 11 Public Hearing Item / A P&Z July 17, 2013 'DAVID'ALLEN, DAVID ALLEN :MCKIMUMMERT PO 60X08976, .PO BOX 8976 iP.O:BOX 1906 ,KODIAK,AK 99615 'KODIAK,AK 99615 ,KODIAK;AK 99615, CHARLEJIMMEILSO S W N NEILMOOMEY DAVID ALLEN. 1855 THREE SISTERS WAY 1769 THREE SISTERS WAY P 060X.8976 -KODIAK;AK'99615. KODIAK;AK 99615' .KODIAK,`AK 99615 ROBERT'EOY MARKWHITE THOMAS& SOLENBERGER. SUZANNE_ .. . P0.130Xd921 PO 60X.284 PO BOX 29' :• •KODIAK,AK9961S. 'NORDLAND;WA-98358 HARROW;AK 99723 RANDALL;SPJVEY,- ;BRYAN&AAREN ELLSWORTH MARK WHITE 1709 THREE SISTERS WAY 1948 MARMOT.DR. Pb BOX 284 KODIAK,AK 99615' .. KODIAK;AK99615 NORDLAND,.WA98358 'SUMMER BLAIN MARK WHITE. ANDREW DEVRIES• 1122 MISSION ROAD PO BOX 284 2653 DEVILS'PRONG ST, ,KOU]AK;AK 99615 'NORDCAND,WA98358 KODIAK;AK99615 :DOUGLAS MATHER§ LAWRENCE ELLSWORTH ,LOGAN CRANE•P.aBOX2916 PO BOX.751 706.5 CALLE�PONCE DE LEON 4KODIAK;'AK99615. KODIAK,AK 99615. NAVARRE,FL 32566 DAVIDWESOLOWSKI' STIG YNGVE .MITCH HULL 1904:MARMOTDR, 1657 THREE SISTERS WAY 5261ST AVE.SOUTH#315 KODIAICAK 99615 KODIAK,AK 99615 SEATTLE,WA 98104, RICHARDSALTONSTALL JAMES SWEARINGIN .JARED.D SKONBERG 9637 THREE SISTERS WAY, 1877 MARMOT DR' PO BOX 2572 KODIAK;AK99615 KODIAK,AK 99615 KODIAK,AK99615' !KENNETH,PAULLIN DANFORTH OGG ERIC BERG 1523A MISSION.RD P.O.BOX 2754. 1619 THREE.SISTERS WAY, KODIAKAK9961S. .KODIAK,AK 99615 ,KODIAK,AK 99615 SHAWN;DILLON DANFORTII OGG KENNETH CHRISTIANSEN P.0. BOX 1896. P.O.BOX 2754 1849 MARMOT DR :KODIAK,AK 99615, KODIAK,AK 99615 ,KODIAK,:AK 99615 Case No. 13-030 Public Comment Page 6 of 11 Public Hearing Item / A P&Z July 17, 2013 CHARLES JOHNSON MICHAEL TICFMAN JOHN W KIMMEL 8837,S:W:MARSEILLES DR. 2159.ISLAND'CIRCLE 2107 ISLAND,CIRCLE :BEAVERTON,OR 97007, KODIAK,AK 99615 KODIAK,AK 9. 9615. DANIEI:.MENTH GARRICK D BARNES CLIFFORD:DAVIDSOIL PO-60X•2185 '2091 ISLAND CIR' P.O.BOX 746' KODIAK,AK 99615 'KODIAK,AK 99615 KODIAK;AK 99615- 'CLIFFORD DAVIDSON REV6CKLE .DENBY•LLOYD ROBERTMUDD'JR 'TRUST POBOX•1521 P0:80X 8933 PO'BOX 746• 'KODIAK,'AK'99615' .KODIAK;AK99615' KODIAK,AK 99615: _. ... . ,JAMIE'GODWIN cDAVIDSONFAMILYT_RUS_T JEREMY'COUNCELLER- PO BOX'1532 P 0 BOX 2097. .1417'MOUNTAIN VIEWDR .KODIAK;AK 99615' .KODIAK,AK 99615 KODIAK, 99615' JEAN'DICKSON'ETAL: ,BONNIEJONES PATRICIA JACOBSON REVOCABLE. .P.d.B0X8347 P0',BOX 2454... 'TRUST . KODIAK;AK 99615• WHITE SALMON,WA 98672 PO BOX 8707 KODIAK,AK 99615 DAVIDSUNDBERG THOMAS ANTHONY ,FRANKFISH ,SR2055 MARMOT DR: 2032 ISLAND CIRCLE' PO BOX 437 KODIAK;AK99615 'KODIAK,AK.99615. KODIAK;AK 99615 ygEMNS OF.FOREIGN WARS FRANK BISHOP PATRICKO'DONNELL 'P.Q$OX 404' PO BOX-2491' P OBOX 3075 KODIAK,AK 99615' .KODIAK,AK 99615 KODIAK,AK.99615' FREDERICK MILLER JEANNIG DENNIS .JOHN THOMAS POBOX 9035 PO 80X-2802 P.O'BOX 3131 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 PAUL ZIMMER ETAL. OTTO MAHLEIR. STEVENIVANOFF.ETAL, 2000 RIDGE CIRCLE .P.O:80X3150 1327 MOUNTAIN VIEW DR.. KODIAK;AK99615 KODIAK,AK.99615 KODIAK,AK 99615. .DAVID PUTNAM WILLIAM HENTGES ROCKY'FRASER ETAL ;P0 BOX.1541, '2204:MONASHKA.BAY RD 1319.MOUNTAIN VIEW DR• 'KODIAK,AK 99615' KODIAK,AK 9961'5 .KO DIAK,AK,99615 Case No. 13-030 Public Comment Page 7 of 11 Public Hearing Item / A P&Z July 17, 2013 WILLARD A FEDA JOHN PARKER SR PAUL ZIMMER ETAL P.O.BOX 2933 P.O.BOX 653 2000 RIDGE CIRCLE KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK ISLAND BOROUGH MONASHKA BAY ROAD,LLC KODIAK ISLAND BOROUGH 710 MILL BAY RD PO BOX 1753 710 MILL BAY RD KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 CITY ORKODIAK KODIAK ISLAND BOROUGH C DAVIDSON FAMILY TRUST P.O.BOX 1397 710 MILL BAY RD P 0 BOX 2097 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK,AK 99615 KODIAK ISLAND BOROUGH 1COB1A L A N D B O I z 710 MILL BAY RD 710OjbL ; ' KODIAK,AK 99615 _ROThAK,AK 99615 • • Case No. 13-030 Public Comment Page 8 of 11 Public Hearing Item / A P&Z July 17, 2013 KODIAK ISLAND BOROUGH COMMUNITY DEVELOPMENT DEPARTMENT 710 Mill Bay Road,Kodiak, Alaska 99615 June 10,2013 Public Hearing Item 7-A PUBLIC HEARING NOTICE A public hearing will be held on Wednesday, July17, 2013 The meeting will begin at 6:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, before the Kodiak Island Borough Planning and Zoning Commission, to hear comments if any,on the following request: CASE: 13-030 APPLICANT: City of Kodiak AGENT: Mark Kozak REQUEST: A Land Disposal review, according to KIBC 18.20.030, to consider the disposal by long term lease for fair market value of a two or three acre portion of the Kodiak Landfill Tract to be used for a Class A Composting Facility operated by, or on behalf of,the City of Kodiak. LOCATION: 1203 Monashka Bay Road ZONING: Industrial This notice is being sent to you because our records indicate you are a property owner/interested party in the area of the request. If you do not wish to testify verbally,you may provide your comments in the space below or in a letter to the Community Development Department. Written comments must be received by 5 pm,July 2, 2013 to be considered by the commission. If you would like to fax your comments to us, our fax number is: (907) 486-9396, or you may email your comments to ssmitht7a,kodiakak.us. If you would like to testify via telephone,please call in your comments during the appropriate public hearing section of the meeting. The local call-in telephone number is 486-3231.The toll free telephone number is 1-855-492-9202. One week prior to the regular meeting, on Wednesday,July 10,2013,a work session will be held at 6:30 p.m. in the Kodiak Island Borough Conference Room(#121),to review the packet material for the case. Kodiak Island Borough Code provides you with specific appeal rights if you disagree with the Commission's decision on this request. If you have any questions about the request or your appeal rights,please feel free to call us at 486-9363. ,n /� /� Q �j Your Name: ill AIQ K &-'H1 rr Mailing Address: Po' O,oJ, K ep(4/C Your properly description: 20 S At 0 _42-0.0e- Comments: 12 2 o% L OG_es.t,� .. Case No. 13-030 Public Comment Page 9 of 11 Public Hearing Item / A P&Z July 17, 2013 KODIAK ISLAND BOROUGH COMMUNITY DEVELOPMENT DEPARTMENT 710 Mill Bay Road, Kodiak,Alaska 99615 June 10, 2013 Public Hearing Item 7-A PUBLIC HEARING NOTICE A public hearing will be held on Wednesday, July17, 2013 The meeting will begin at 6:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, before the Kodiak Island Borough Planning and Zoning Commission, to hear comments if any, on the'following.requesC CASE: 13-030 APPLICANT: City of Kodiak AGENT: Mark Kozak REQUEST: A Land Disposal review, according to KIBC 18.20.030, to consider the disposal by long term lease for fair market value of a two or three acre portion of the Kodiak Landfill Tract to be used for a Class A Composting Facility operated by, or on behalf of,the City of Kodiak. LOCATION: 1203 Monashka Bay Road ZONING: Industrial This notice is being sent to you because our records indicate you are a property owner/interested party in the area of the request. If you do not wish to testify verbally,you may provide your comments in the space below or in a letter to the Community Development Department. Written comments must-be received by 5 pm, July 2,1013 to be considered.by,the.commisslon. If you would like to fax your comments to us, our fax number is: (907) 486-9396, or you may email your comments to ssmittic kodiakak.us. If you would like to testify via telephone,please call in your comments during the appropriate public hearing section of the meeting. The local call-in telephone number is 486-3231.The toll free telephone number is 1-855-492-9202. One week prior to the regular meeting, on Wednesday,July 10, 2013, a work session will be held at 6:30 p.m. in the Kodiak Island Borough Conference Room(4121),to review the packet material for the case. Kodiak Island Borough Code provides you with specific appeal rights if you disagree with the Commission's decision on this request. If you have any questions about the request or your appeal rights,please feel free to call us • at 486-9363. Ill' Your Name:ZA//..f (,J/{NN(Tc) Mailing Address: PD• e9C'T /O 7 Your property description: 2 '7 4 7-4 <'C- Zs'47s Comments: • /7./C°4 y ofieS/ s . /-JP�/ .-n.,`0711 3/4/4 C.'i.A�' � c/-r-44-2 5/1-411- /e9 G7.S ui�S �° bit-mere( 4. '- Ge6sr/ 37''1_ �cv7rt6-=-ve-.'-sue. m ,5 yy et/ o,./ /4' //?cinei/'c77�e .f • Case No. 13-030 Public Comment Page 10 of 11 Public Hearing Item / A P&Z July 17, 2013 KODIAK ISLAND BOROUGH COMMUNITY DEVELOPMENT DEPARTMENT 710 Mill Bay Road,Kodiak, Alaska 99615 June 10,2013 Public Hearing Item 7-A PUBLIC HEARING NOTICE A public hearing will be held on Wednesday, July17, 2013 The meeting will begin at 6:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, before the Kodiak Island Borough Planning and Zoning Commission, to hear comments if any, on the following request: CASE: 13-030 • APPLICANT: City of Kodiak AGENT: Mark Kozak REQUEST: A Land Disposal review, according to KIBC 18.20.030, to consider the disposal by long term lease for fair market value of a two or three acre portion of the Kodiak Landfill Tract to be used for a Class A Composting Facility operated by, or on behalf of, the City of Kodiak. LOCATION: 1203 Monashka Bay Road ZONING: Industrial This notice is being sent to you because our records indicate you are a property owner/interested party in the area of the request. If you do not wish to testify verbally, you may provide your comments in the space below or in a letter to the Community Development Department. Written comments must be received by 5 pm, Ju1v-2,.2013 to be considered by.the commission. If you would like to fax your co mnents to us, our fax number is: (907)486-9396, or you may email your comments to ssmith(u,kodiakak.us. If you would like to testify via telephone,please call in your comments during the appropriate public hearing section of the meeting. The local call-in telephone number is 486-3231.The toll free telephone number is 1-855-492-9202. One week prior to the regular meeting,on Wednesday,July 10,2013,a work session will be held at 6:30 p.m. in the Kodiak Island Borough Conference Room(#121),to review the packet material for the case. Kodiak Island Borough Code provides you with specific appeal rights if you disagree with the Commission's decision on this request. If you have any questions about the request or your appeal rights,please feel free to call us at 486-9363. ^ /� Your Name: �/ AN 0 G 6- Mailing Address: c)6 Your property description: Comments: I Q4 G104S 2144. Q +Z co 0.0A C&4A-'Ci. R \ JANITAQ`{ IAN F'LL N:'0 TH4 - (1.5.7-0 01 -Nt r0 'en P ■N NeNgSHkA IS0 SAN tTA(ly LAtu'J FILL , Case No. 13-030 Public Comment Page 11 of 11 Public Hearing Item 7 A P&Z July 17, 2013 MEMORANDUM DATE: July 5, 2013 TO: Planning and Zoning Commission FROM: Community Development Department SUBJECT: Information for the July 17, 2013 Regular Meeting CASE: 13-030 APPLICANT: City of Kodiak AGENT: Mark Kozak REQUEST: A Land Disposal review, according to KIBC 18.20.030, to consider the disposal by long term lease for fair market value of a two or three-acre portion of the Kodiak Landfill Tract to be used for a Class A Composting Facility operated by, or on behalf of, the City of Kodiak. LOCATION: 1203 Monashka Bay Road. ZONING: I — Industrial Zoning District APPLICABLE CODE PROVISIONS: Kodiak Island Borough Code Title 18 — Real Property Disposal. 18.40.010 Leasing procedures. Unless otherwise provided by an assembly resolution, the land leasing procedures established by this title shall be utilized in the leasing of any borough land. 18.40.030 Term of lease. Leases may be issued for a period not to exceed 55 years. The term of any given lease shall depend upon the desirability of the proposed use, the amount of investment in improvements proposed and made, and the nature of the proposed improvement with respect to durability and time required to amortize the proposed amendment. COMMENTS This request is for a disposal of public lands, by lease for fair market value. Although the land is owned by the Kodiak Island Borough, and the applicant is the City of Kodiak, landfill operations are constituted as an enterprise fund, and as such, a subsidized disposal, i.e., for less than fair market value, is not possible. At this time, the requested disposal is for an area of undetermined size. Preliminary indications point to an area of approximately two to four acres in size. This size requirement will be refined in the future as operational details and actual requirements of the composting project/ enterprise become clearer. The public need for such a project is well established. All publically generated waste must be responsibly managed. Previously, this waste was baled and incorporated into the existing Case No. 13-030 Staff Rpt Page 1 of 3 Public Hearing Item 7 A P&Z July 17, 2013 landfill boundaries (at considerable expense to the ratepayers). Changes in legal requirements mandate a new approach to the responsible management of this waste stream. Private enterprise, alongside of, and in conjunction with the City of Kodiak, have provided the proof of concept for the composting proposal. What remains to be done is the establishment of a composting site that meets the criteria of economic viability. Economic viability in this sense is defined as a location that is appropriately zoned, large enough to contain the composting operation and, accessibility for the operator, as well as, an intended wholesale / retail market consumer. As with any startup, it is expected that initial investments may be of a modest scale. However, • as operational parameters are refined, and with a modest amount of market acceptance of the finished product, follow-on investments of greater amounts are projected to be forthcoming. The time period required to re-coup the costs of these capital investments is a function of the underlying financing, operator efficiency, and market acceptance for the finished product. Borough Code Section 18.20.030 specifies that disposal of Borough land is subject to review by the Commission, before submission to the Assembly. The Commission, by resolution, shall make a recommendation to the Assembly regarding a proposed land disposal. Anticipating a decision in favor of the applicant, a draft resolution is attached to this report. The KIB Resource Management Officer, Bob Scholze, has provided a brief supplemental staff report addressing the requested disposal. Case No. 13-030 Staff Rpt Page 2 of 3 Public Hearing Item 7 A P&Z July 17, 2013 RECOMMENDATION Staff recommends that the Commission make a positive recommendation to the assembly for a disposal by long-term lease for fair market value in Case 13-030. APPROPRIATE MOTION Should the Commission agree with the staff recommendation, the appropriate motion is: Move to adopt Planning and Zoning Commission Resolution No. 2014-02 recommending the disposal by long term lease for fair market value of a two to four acre portion of the Kodiak Landfill Tract to be used for a Class A Composting Facility operated by, or on behalf of, the City of Kodiak, and to adopt those Findings of Fact in the staff report dated July 5, 2013, as Findings of Fact for Case No. 13-030. Staff recommends that this motion be approved. CONDITIONS OF APPROVAL: None FINDINGS OF FACT: 1. The commission has reviewed the purpose of the requested disposal and found the request compatible with the intent of Kodiak Island Borough Code 18.40.030. 2. The commission has reviewed the proposed disposal and found the identified parcel of land eligible for disposal by long-term lease. Case No. 13-030 Staff Rpt Page 3 of 3 Public Hearing Item TA P&Z July 17, 2013 Kodiak Island Borough s ;F./4r\ OFFICE of the MANAGER A • ,.• .a 710 Mill Bay Road Kodiak, Alaska 99615 aiQ z Phone (907) 486-9304 Fax (907) 486-9374 E-mail: rscholzer kodiakaA.us To: Planning and Zoning Commission From: Bob Scholze, Resource Management Office !0 ' Date: July 1, 2013 Re: Case 13-030 (Land disposal request: Composting at the Landfill—City of Kodiak) KIBC Code Section 18.20.030.A requires that disposal of Borough land be reviewed by the Planning and Zoning Commission before submittal to the Assembly with the Commission making a recommendation to the Assembly regarding the proposed disposal. Any disposal of Borough land should be supported by a finding that it is surplus to a public need and there is no value in retaining it in public ownership, or, in this case, that the disposal will allow the use of the land for a public purpose beneficial to the Borough. The burden of proof is on the applicant to establish that. This property disposal request is made by the City of Kodiak for a long term lease(55 years) for fair market value of a 2-4 acre site at the Borough Landfill for composting of bio-solids from the wastewater treatment plant. The comprehensive application narrative indicates that the lease site is projected to eventually support 80 ft. by 120 ft. building. Type B composting is currently underway at a different site at the landfill by arrangement of a License Agreement between the City and the Borough due to expire August 15, 2013. At that time, composting must relocate to allow for other landfill operations there. With approval of this disposal request, the Type B composting will relocate to this proposed long-tens lease site and continue under a new license agreement until as the City is positioned to take legal control of the lease site, at which time the Type B composting will transition into Type A under a new ADEC permit issued to the City or a designated contractor. The exact boundaries and dimensions of the lease area, not more that approximately 4 acres, will be determined by survey description in the process of creating a new lot for this purpose. That subdivision application will come to the Commission for review at a future date. In the interim a new license agreement will be entered into between the Borough and City acknowledging that Case 13-030(Resource Management Officer) Page I of 2 Case No. 13-030 Supplemental Staff Rpt Page 1 of 2 Public Hearing Item / A P&Z July 17, 2013 I operations, coiisttuction`ofihiproyemehts and'StirveyyactiVities.will occur during:the license penod. 'Once theplat is recorded, the lease will be effective.and the license agreement will terminate, The P acket'contains.an.aii-photo describing the approximate area.to be disposed of b lon term lease. 'The'need for.compq'stirg,has been well documented and is critical to,publicrhealth and•safety. It .continues to serve a valuable pubic.puipose for'thei entire urban area. `This would'be the'latest is a growing listofland transfers cooperatively accomplished between[he two.municipalities in the= public:'interest. Case 13-030(Resource.Management Officer) Pagei(.df 2 Case No. 13-030 Supplemental Staff Rpt Page 2 of 2 KODIAK ISLAND BOROUGH PLANNING & ZONING COMMISSION RESOLUTION NO. FY 2014-01 A RESOLUTION OF THE KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION RECOMMENDING THE DISPOSAL OF A PORTION OF THE KODIAK LANDFILL TRACT,AS LAND SURPLUS TO THE PUBLIC'S IMMEDIATE NEED AND SUBJECT TO A LONG-TERM LEASE DISPOSAL BY DIRECT NEGOTIATION FOR FAIR MARKET VALUE. WHEREAS, Kodiak Island Borough Code (KIBC) 18.20.030 requires each proposed disposal of Borough land to be reviewed by the Planning & Zoning Commission before submission to the Assembly; and, WHEREAS, the Planning & Zoning Commission is required under KIBC 18.20.030 to make a recommendation on the disposal(s) by resolution before it is forwarded to the Borough Assembly; and, WHEREAS, the principal purpose of the Commission is to consider if the land requested for disposal is surplus to the Borough's need; and, WHEREAS, a portion of Kodiak Landfill Tract has been requested for disposal for fair market value by direct negotiation; and, WHEREAS,the Planning & Zoning Commission has found that the parcel of land identified below for disposal to be surplus to the public's immediate need based on its review; and, WHEREAS, the Planning & Zoning Commission held a public hearing on July 17, 2013, and is recommending the disposal of the following parcel of land: NOW, THEREFORE, BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH PLANNING & ZONING COMMISION THAT: Section 1: The Kodiak Island Borough Planning & Zoning Commission, in accordance with Title 18 of the Kodiak Island Borough Code, has determined after a public hearing on July 17, 2013, that the property described below is surplus to the public's immediate need. 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't V" '4 SI, • : f . . . flt. , ,,,,, . . , • ' • 4. frii....;: z te. . . 4.cr41 ititirb. , -if...0.i r ti•••• Yr . z't ,,t, , • ' I; ' 1 •- -1 ii 4'(: 't? ; '' lb' fie' i/PA -,- . . • — -.., , ftil„ ti, 1 4.r,k 119 • , . . J. $ r r t fii 1 , t .. u.) 14•4 ..-. tillir • 44 Q4 r 0c At'ti'7 ii4;it • ,,,,, Itt71.4k1 1 1,,••ft- C91:' '` s trt ‘..i , • Ati , r.). :xi, tfo„: p C.4 1.... : -••.4;le-H:CA144‘ 7 '11ttt C.!" fl !tki 44-Vribl' ... 4 • ".. . . 1i 44WrAff lilir 4Vir . 7k-11414. . ' . ' : ' 'P' ?ia":. 8" l•lh'i .°, 114".• . :V{WPI 4 Ai e`.1rt * '''' ' Y • ' 41A4V1.1- Nova Please forward to the Mayor and Assembly members Thanks. Bud Mayor and Assembly We will be recommending that action to permit the disposal of land to the City of Kodiak at another site at the landfill be postponed to the Assembly's September 5th regular meeting. It is clear that there remain questions about drainage to be resolved before moving forward. You will see that borough attorney has recommended another route, one that will allow the City to remain at the present site until answers to questions raised are gotten.This has been vetted through other borough landfill staff and the City of Kodiak. Should you have any questions, give Bill Roberts a call at 486-9350 as l am taking 3 days of personal leave. Thanks Bud p�A s ()la h Sys( cattsrd� d-, , Eh,tiligt l 3, (2-0 Kodiak Island Borough Assembly Regular Meeting Guidelines August 15, 2013, 7:30 p.m., Borough Assembly Chambers Please announce: Please remember to turn off ringers on your cell phones or put them on vibrate. 1. INVOCATION Major Michael Bates of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse any Assembly member who may be absent. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. All items in yellow are consent agenda items. Summary of Consent Agenda Items: * Regular Meeting Minutes of July 18, 2013. * Resolution No. FY2014-10 Appointing a Member to the Kodiak Fisheries Development Association (Stosh Anderson). Recommended motion: Move to approve the agenda and consent agenda. VOICE VOTE ON MOTION. 5. APPROVAL OF MINUTES A. *Regular Meeting Minutes of July 18, 2013. \ \ PLEASE ANNOUNCE: 'STOP: Due to the delay of the radio broadcast and web streaming, please place your \ / calls at this time to speak under Citizens Comments. Your call will be placed in a queue and answered at the appropriate time. Local is 486-3231; Toll Free is 1-855- 492-9202. Kodiak Island Borough Assembly Guidelines August 15, 2013 Page 1 6. AWARDS AND PRESENTATIONS —None. 7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) A. Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 8. COMMITTEE REPORTS 9. PUBLIC HEARING — None. 10. BOROUGH MANAGER'S REPORT (Administrative Official Roberts) 11. MESSAGE FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS A. Resolution No. FY2014-07 Authorizing the Manager to Execute a Sole Source Agreement with Integrated Logic, LLC of Palmer, Alaska to Provide and Implement Kodiak High School Information Technology Network Equipment. The motion that is before the Assembly is: Move to adopt Resolution No. FY2014-07. Staff Report—Administrative Official Roberts Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. Continued on next page... Kodiak Island Borough Assembly Guidelines August 15, 2013 Page 2 13. NEW BUSINESS A. Contracts 1. Contract No. FY2014-12 To Provide Remote Sensing Services to Acquire Multispecteral Aerial Imagery on the Road System and, in Agreement with the Spruce Island Development Corporation (SIDCO), To Acquire LiDAR of a Portion of Anton Larsen Bay. Recommended motion: Move to authorize the manager to execute Contract No. FY2014-12 with Kodiak Mapping Inc. of Palmer, Alaska to provide remote sensing services to acquire multispecteral aerial imagery on the road system and, in agreement with the Spruce Island Development Corporation (SIDCO), to acquire LiDAR of a Portion of Anton Larsen Bay in an amount not to exceed $123,764. Clerk's Note: Attached on blue paper is Exhibit A of the SIDCO agreement. Staff Report —Administrative Official Roberts Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. B. Resolutions 1. *Resolution No. FY2014-10 Appointing a Member to the Kodiak Fisheries Development Association (Stosh Anderson). 2. Resolution No. FY2014-11 Accepting the Recommendation of the Planning and Zoning Commission for Disposal, in the Short Term by License Agreement and in the Long Term by Lease or Conveyance of a 2.36 Acre Portion of the Kodiak Island Borough Landfill Tract (1203 Monashka Bay Road East) to the City of Kodiak for Fair Market Value to Temporarily Produce Class B Compost Until Approximately September 20, 2014. Recommended motion; to postpone Resolution No. FY2014-11 to the fit�( next regular meeting of the Assembly. (bv\ Staff Report—Administrative Official Roberts Assembly discussion. Fl ROLL CALL VOTE ON MOTION. \\\V\V NQC--3°111)1/46\-. Mi I I Oa Kodiak Island Borough Assembly Guidelines August 15, 2013 Page 3 C. Ordinances for Introduction — None. D. Other Items — None. 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 15. ASSEMBLY MEMBERS' COMMENTS Announcements — Mayor Selby The next Assembly work session is scheduled on Thursday, August 29 at 7:30 p.m. in the Borough Conference Room. The next regular meeting is scheduled on Thursday, September 5 at 7:30 p.m. in the Borough Assembly Chambers. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines August 15, 2013 Page 4 D KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Regular t/ Special Date: Od 0SI Convened: Recessed: Reconvened: Adjourned: BY: BY: Ic, ntait BY: BY: -ery GU BY: L") vi a) SECOND: SECOND: G'(� { -,;n SECOND: SECOND: L 7 v SECOND: kapki Q IJ r V U` I NU ��� `Sbe t y �DIL - t , Rgsgtw . �A\AA aOIL -l� 1 .A , , , r ; Qopyr No, t1014 -01 LAAA 4 cith km V . •YES NO , YES NO' ' - YES ,NO ; • YES NO 'YES ,-NO; Ms. Austerman `/ Ms. Austerman Ms. Austermav, ✓ Ms. Austerman V Ms. Austerman Mr. Bonney , Mr. Bonney Mr. Bonney / Mr. Bonney # / Mr. Bonney ✓ Mr. Griffin V Mr. Griffin Mr. Griffin , / Mr. Griffin / Mr. Griffin Mr. Kaplan 1 Mr. Kaplan Mr. Kaplan V,/ Mr. Kaplan ✓ Mr. Kaplan Ms .Lynch V//, Ms. Lynch Ms. Lynch V✓Ms. Lynch ✓ Ms. Lynch ✓ Mr. Stephens J Mr. Stephens Mr. Stephens 1 - Mr. Stephens ✓ Mr. Stephens Ms. Stutes ✓ Ms. Stutes Ms. Stutes V✓ Ms. Stutes ✓ Ms. Stutes , / CCHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?L-'°_.' . TOTAL: TOTAL: TOTAL: 0 17 TOTAL: (UU0 ! TOTAL: S L The mayor may/not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Selby V Mayor Selby Mayor Selby Mayor Selby Mayor Selby • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority votes is majority of the membership (quorum). Point of Order and Recess. xr,„at°s �T.sr a KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET J $1151 i. Regular Special Date: Convened: y' Recessed: Reconvened: - Adjourned: BY: �U i, ill BY: Ai At fi BY: BY: BY: SECOND: j v Q► , SECOND: SECOND: SECOND: SECOND: hI • ' ■ \Qo �� ��i gym( n " YES NO/ YES NO YES NO YES NO YES NO Ms. Austerman V Ms. Austerman , / Ms. Austerman Ms. Austerman Ms. Austerman Mr. Bonney 1 // Mr. Bonney 5 / Mr. Bonney Mr. Bonney Mr. Bonney Mr. GriffinV Mr. Griffin JJJttt ` Mr. Griffin Mr. Griffin Mr. Griffin Mr. Kaplan `u ✓ Mr. Kaplan V. // Mr. Kaplan Mr. Kaplan Mr. Kaplan Ms. Lynch ✓ Ms. Lynch 1 v�/ Ms. Lynch Ms. Lynch Ms. Lynch Mr. Stephens \ Mr. Stephens V / Mr. Stephens Mr. Stephens Mr. Stephens Ms. Stutes V Ms. Stutes ) Ms. Stutes Ms. Stutes Ms. Stutes CHANGE OF VOTE? RANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?j TOTAL: 0 TOTAL: 9 0 TOTAL: TOTAL: TOTAL: Ate e The mayor may not v except in the case w re only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby KODIAK ISLAND BOROUGH REGULAR MEETING Regular Meeting of: opot (5 O(J? Please PRINT your name Please PRINT you2name n roold 41Utv N. ) . C\Cktcr\ke___,\ <:\ I.h poucto4 \.„ 1 ,0.0,11 (� /117‘ #rr xr, Ait \\7,-/