2013-07-11 Work Session Kodiak Island Borough
Assembly Work Session
Thursday, July 11 , 2013, 7:30 p.m., Borough Conference Room
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda
packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed
when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal
Assembly action are placed on regular Assembly meeting agenda. Citizen's comments at work sessions are NOT considered part of
the official record. Citizen's comments intended for the"official record"should be made at a regular Assembly meeting.
CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
ITEMS FOR DISCUSSION
1. Assembly and Attorney Communication Guidelines
2. Assembly Members Research and Records Request
PACKET REVIEW
PUBLIC HEARING
Ordinance No. FY2014-03 Submitting the Question of the Adoption of a Secondhand Smoke Control
Ordinance to the Voters of the Borough at the October 1, 2013 Regular Municipal Election.
UNFINISHED BUSINESS
Reconsideration of Ordinance No. FY2014-02 Rezoning Lot 21 Seaview Subdivision From B-Business
Zoning District To I-Industrial Zoning District(P&Z Case No. 13-020 Lash Corporation).
NEW BUSINESS
CONTRACTS — None.
RESOLUTIONS
Resolution No. FY2014-06 Authorizing the Manager to Execute a Sole Source Agreement with
Watterson Construction Company to Perform Kodiak Middle School Concrete Repairs Phase II Project in
the Form of a Change Order to Contract No. FY2013-24.
ORDINANCES FOR INTRODUCTION
Ordinance No. FY2014-04 Rezoning the Remainder Portion of the KIB Landfill Tract And Lot 2 Sawmill
Subdivision From a Combination of C-Conservation and PL-Public Use Lands To Natural Use (Case No.
13-027, Landfill).
Ordinance No. FY2014-05 Rezoning a Portion of Lot 1 United States Survey 2539 From C-Conservation
To RR1-Rural Residential One Zoning District (P&Z Case No. 13-028, Kodiak Island Borough).
Ordinance No. FY2014-06 Rezoning Tract A Marine Center Subdivision From RB-Retail Business
Zoning District To B-Business Zoning District (Case No. 13-029, Marine Center).
Ordinance No. FY2014-01A Amending Ordinance No. FY2014-01 by Amending Budgets to Provide for
Various Additional Expenditures and to Budget for a Coastal Impact Assistance Program (CIAP) Grant.
OTHER ITEMS
Review and Approval of Fire Protection Area No. 1 Board's Volunteer Stipend Policy and Length of
Service and Special Award Policy.
Per KIBC 12.15, Granting Approval to Start the Process for Naming the Bayside Fire Training Center to
Earl Smith, Jr. Memorial Fire Training Center.
Accepting a State Grant in the Amount of $4,529,000 for the Landfill Leachate Treatment Plant and
Related Phase III Improvements.
MANAGER'S COMMENTS
CLERK'S COMMENTS
MAYOR'S COMMENTS
ASSEMBLY MEMBERS COMMENTS
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Chapter 2.65 - BOROUGH ATTORNEY
Sections:
2.65.010 Borough attorney.
2.65.020 Procedure for appointment.
2.65.030 Service and removal.
2.65.010 Borough attorney.
Because the borough may sue and be sued and may enter into legal agreements, the assembly
may retain legal counsel to act on the borough's behalf and to be recognized as the attorney.
2.65.020 Procedure for appointment
The assembly shall appointthe attorney by resolution.
2.65.030 Service and removal.
The attorney shall serve at the pleasure of the assembly and may be removed by order of the
assembly.
Chapter 2.30 - RULES OF THE ASSEMBLY, SECTION 2.30.070(I)
Request for Ordinances or Legal Opinions. Any member of the assembly may request the
manager or clerk to have prepared proposed ordinances with such ordinances to be placed on
the agenda of the next scheduled assembly meeting, provided the ordinance can be drafted and
distributed to members of the assembly in accordance with time schedules set forth in
subsection B of this section.
During a work session or a meeting, any two or more members of the assembly may request
written legal opinions, relating to borough business, from the attorney through the manager's or
the clerk's office. Upon receipt of assembly-requested proposed ordinance or written legal
opinion, the clerk shall forthwith cause to have distributed the subject ordinance or written legal
opinion to all assembly members so that all members may be fully informed of the status of
borough affairs.
ASSEMBLY OPERATING MANUAL -Assembly Relation with Borough Attorney
Because the Borough may sue and be sued and may enter into legal agreements, the Assembly
may retain legal counsel to ad on the Borough's behalf and to be recognized as the attorney.
The Assembly appoints the attorney by resolution. The Attorney serves at the pleasure of the
Borough Assembly and may be removed by order of the Assembly. Any member of the
Assembly may request the Manager or Clerk to have prepared proposed ordinances with such
ordinances to be placed on the agenda of the next scheduled assembly meeting.
During a work session or a meeting, any two or more members of the Assembly may request
written legal opinions, relating to borough business, from the Attorney through the Manager's or
the Clerk's office.
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ASSEMBLY MEMBER'S RESEARCH/RECORDS REQUEST
During a work session or a meeting, any (two or more) or (four) members of the assembly may
request research projects/records request from staff. Result of these requests will be distributed
to the entire assembly.
For individual assembly member requests, the requestor should fill out a records request form.
Responses to these requests will be distributed to the requestor only.
STAFF NEEDS:
• Clear direction that they will invest time on a research or records request that is supported
by the Assembly.
• Research and records request are appropriately distributed.
• Kodiak Island Borough
r•A' %;;'_
Office of the Borough Clerk
at I 710 Mill Bay Road
Kodiak, Alaska 99615
4 '' Phone (907) 486-9310 Fax (907) 486-9391
• Kodiak Island Borough Public Records Request Form
Name of Individual or Company Requesting Records: Date:
Address:
City, State: Zip Code:
Contact Person: Telephone:
E-Mail Address:
Please describe in detail below the information/documents requested using as much specificity as possible.
I request to inspect the following documents or files:
I request copies of the following documents or files: ❑Hardcopy DElectronic copy ❑Email copy
I understand that I will be charged a fee for each page after the first 20 pages that I request to be copied/scanned.
I further understand that if it is determined that my request will require more than five hours of staff time, I will pay,
upon notification, the personnel costs required to complete the search and/or copying tasks.
CERTIFICATION OF NONLITIGATION AFFILIATION
In accordance with AS40.25.122, by signing below, I certify that:
(1) I am not involved in litigation, in a judicial or administrative forum,with the Kodiak Island Borough or
another public agency to which the requested record is relevant; and
(2) I am not acting on behalf of or otherwise representing any person who is involved in litigation with the
Kodiak Island Borough or another public agency to which the requested record is relevant.
I certify that the foregoing statements are true.
Print Name Signature
Within 10 working days of receiving this request records will be provided,or you will be advised of the reason we are
unable to provide requested information. If you have questions,please call(907)486-9310. This form is also available
online at: http://www.kodiakak.us/index.aspx7nid=290. ___ _
(REPLY TO YOUR PUBLIC RECORDS REQUEST
;Name of Individual or Company Requesting Record:
Date of Request:
❑ Inspection only(no copies or scanning required).
❑ Enclosed are the records you requested.
❑ Hardcopy ❑ Electronic Copy ❑ Emailed copy
❑ Enclosed are the records you requested and have paid. $
❑ Hardcopy ❑ Electronic Copy ❑ Emailed copy
❑ The records you requested have been located and exceed the number of pages and/or hours of research
that the Borough provides at no charge. The cost is $ for_ pages at $
per page and/or the cost of $ for hours of research. You will be required to
submit a deposit in the amount of $ before the records request process will be initiated,
and final payment will be payable once records are disclosed.
❑ We are unable to provide the records you requested.
❑ A search was made, but no records were found.
❑ A search was made, but the requested item is not available because it is not a public record for
the following reason:
❑ We are unable to find the record you requested because the request did not include sufficient
information to find it. Please contact the Clerk's office at 907-486-9310.
❑ Not within the Borough's jurisdiction.
Signature of Records Coordinator Date
CLERK'S OFFICE STAFF USE ONLY
Request referred to: Date:
Records request closed on (date):
KODIAK ISLAND BOROUGH
WORK SESSION
Work Session of: i• _ _ _ 020
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