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2013-05-16 Regular Meeting Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, May 16, 2013, 7:30 p.m., Assembly Chambers 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. APPROVAL OF MINUTES — None. 6. AWARDS AND PRESENTATIONS A. Safe Boating Week Proclamation B. Safe Boating Award Presentation — Coast Guard Auxiliary Flotilla Commander Drew Herman C. Kodiak Chamber of Commerce Economic Development Update D. Kodiak Island Convention and Visitors Bureau Presentation E. FY2014 Budget Slide Show Presentation 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. Resolution No. FY2014-01 Establishing the Minimum Amount of Funds to Be Made Available From Local Sources for the Kodiak Island Borough School District for the Fiscal Year Beginning July 1, 2013 and Ending June 30, 2014. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS 13. NEW BUSINESS A. Contracts 1. Contract No. FY2013-28 Letter of Engagement for Legal Services Associated With the Sale of Revenue Bonds for the Long Term Care Facility. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 1 of 2 B. Resolutions 1. *Resolution No. FY2013-31 Approving the Village of Karluk and its Native Village Council to Participate in the FY2014 Community Revenue Sharing Program. 2. *Resolution No. FY2011-08B Amending the Composition of the Project Advisory Committee (PAC). C. Ordinances for Introduction 1. Ordinance No. FY2014-01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Commending on the First Day of July 2013 and Ending on the Thirtieth Day of June 2014 (Fiscal Year 2014 Budget). 2. Ordinance No. FY2013-01C Amending Ordinance No. FY2013-01 Fiscal Year 2013 Budget by Amending Budgets to Account for Various Revenues that are Over Budget, Provide for Additional Expenditures, and Move Funds Between Projects. D. Other Items 1. *Declaring a Seat on the Parks and Recreation Committee Vacant (Andy Schroeder). 2. *Declaring Seats on the Architectural/Engineering Review Board, Kodiak Regional Workforce Advisory Council, and Planning and Zoning Commission Vacant (Sonny Vinberg). 3. *Accepting the Resignations of Project Advisory Committee Members (Sonny Vinberg and Janet Buckingham). 4. Acceptance of the Fox Lawson and Associate's Employee Classification and Compensation Study. 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) A. Minutes of Other Meetings 1. Parks and Recreation Committee Regular Meetings of February 26 and March 26, 2013. 2. Planning and Zoning Commission Regular Meeting of March 20, 2013. 3. Service Area No. 1 Board Special Meeting of April 9, 2013. B. Reports 1. Kodiak Island Borough Manager's Change Orders Report for March 2013 (Memo Dated May 2, 2013). Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 2 of 2 % `-': KODIAK ISLAND BOROUGH 1 !'� AGENDA STATEMENT REGULAR MEETING OF: MAY 16, 2013 ITEM NO.: 9.A TITLE: Resolution No. FY2014-01 Establishing The Minimum Tax Levy And The Minimum Amount Of Funds To Be Made Available From Local Sources For The • Kodiak Island Borough School District For The Fiscal Year Beginning July 1, 2013 And Ending June 30, 2014. ORIGINATOR: Finance Director FISCAL IMPACT: ® Yes $ or ❑ No Funds Available ® Yes ❑ No Account Number: 201-201 Amount Budgeted: ATTACHMENTS: Resolution No. FY2014-01; Backup Information from the School District APPROVAL FOR AGENDA:L. SUMMARY STATEMENT: KIBC 3.15.030B provides that the school district shall submit to the manager the proposed budget and local support requirements for the school by the April 30. The School Board submitted their Budget on April 23, 2013. Alaska Statutes 14.14.060c provides that if the assembly does not, within 30 days, furnish the School Board with a statement (resolution) of the sum to be made available, the amount requested in the School Board budget is automatically approved. Per Borough Code, the Assembly determines the total amount of money to be made available from local sources for school purposes and shall furnish the School Board with a statement (resolution) of the sum to be made available. KIBC 3.15.050 provides that by June 10 the Assembly shall appropriate the amount to be made available from local sources for that purpose in the Borough budget. KIBC 3.35.060E provides that the property tax levy for school and municipal purposes shall be separately made and fixed. KIBC 3.60.020 provides that all motor vehicle registration taxes will be allocated to the area wide school system. RECOMMENDED MOTION: Move to adopt Resolution No. FY2014-01. Kodiak Island Borough Page 1 of 1 • Kodiak Island Borough School District 722 Mill Bay Road Kodiak,AK 99615 Office of the Superintendent (907)481-6200 April 23,2013 Bud Cassidy,Manager Kodiak Island Borough 710 Mill Bay Road Kodiak,AK 99615 Dear Mr. Cassidy, The Board of Education approved the Kodiak Island Borough School District's FY14 Budget at their Regular Meeting of April 24, 2013. The Borough Code of Ordinances, Section 3.15.030, Budget and Capital Program, Item B., states, "The school district shall submit to the manager the proposed budget and local support requirements for the school by the thirtieth of April so the major funding can be incorporated into the borough budget and budget message." It is our understanding that the Kodiak Island Borough Assembly will review the District's budget at their Work Session of May 9,2013, with action and a public hearing scheduled for their Regular Meeting of May 16, 2013. The Kodiak Island Borough School District performance budgeting handbook,preliminary budget and budget hearing presentations can be accessed at www.kibsd.org. Enclosed please find the FY13 School District Budget in the total amount of$48,702,474 which includes a request for Borough support in the amount of$10,649,720 of which $853,850 is in-kind services and$9,795,870 is appropriation. Should you have any questions or concerns regarding our budget information, please contact Chief Business Officer Lisa Pearce at 481-6105. Sincerely, fes, `/� Stewart McDonald Superintendent Kodiak Island Borough School District Business Department 722 Mill Bay Road Kodiak, AK 99615 Date: April 23, 2013 To: Bud Cassidy, KIB Manager From: Lisa Pearce, Chief Business Officer Re: Safety & Security Funding Capital Budget Amendment On the last day of the legislative session the House Finance Committee made a last minute amendment to the capital budget bill which added $21 million for "student safety and security enhancement" to the capital budget. Kodiak's share of these monies is estimated to be $446,000. The amendment further states that districts with an ADM of less than 4501 may use the funds for "student safety and security enhancement, for fixed costs and energy relief." As this is written Kodiak would fall under the 4501 ADM threshold and would have a bit more flexibility in the use of the funds. Several legislators made statements to stress that these are not to be considered operational funds. The message was forceful that this should not include recurring or other operational type of expenses. The primary focus should be to ensure that the district has adequately addressed student safety and security. If energy relief is considered it was suggested that retrofits and system enhancements be addressed rather than recurring costs of fuel. This entire piece legislation including the amendment is being reviewed by the attorney general for determination of the level of categorical use. Please note that because of the short notice and the lack of clarity regarding these funds that the additional $446,000 is not included in this presentation. The caution is to be sure the funds do not flow through indirectly to salaries as they are unsustainable and it is understood that these would not be categorically acceptable. We anticipate including in the Final FY14 Budget in June the additional revenue as well as the related budgeted expense after the district has had a chance to assess the best use of the revenue. This would also give the facilities committee an opportunity to review existing security and safety needs before the funds are included in a budget presentation. Assembly Joint Work Session April 25,2013 Page 5 of 108 tT= 1/Z OFFERED IN: House Finance Committee By: Rep. Stoltze Rep. Austerman Rep. Neuman Rep. Costello Rep. Thompson Rep. T. Wilson Rep. Edgmon Rep. Holmes Rep. Munoz TO: HCS CSSB I8(FIN) Version E Sec.A. DEPARTMENT OF EDUCATON AND EARLY DEVELOPMENT. The sum of $21,000,000 is appropriated from the general fund to the Department of Education and Early Development to be distributed as capital grants to school districts according to the average daily membership for each district adjusted under As 14.17.410(b)(2)(A)—(D) for student safety and security enhancement, and for school districts with an average daily membership of 4,500 or less, for student safety and security enhancement, for fixed costs and energy relief for the fiscal year ending June 30, 2014. Sec. B. This Act takes effect July 1, 2013 Assembly Joint Work Session April 25,2013 Page 6 of 108 Prepared 04/14/17 . Calculation on Adjusted ADM FY2014 Projected District Adjusted $2IM Calculated on School District ADM FY2014 Pro).AADM Alaska Gateway 1,372.08 S 116,641 Aleutian Region 226.04 19,216 Aleutian East Borough 1,045.99 88,920 Anchorage 75,220.28 6,394476 Annette Island 701.03 59,595 Bering Streit 6,562.46 557,875 Bristol Bay Borough 429.69 36,528 Chatham 594.02 50,497 Chugach 445.66 22,731 Copper River 1,239.39 105,761 Cordova 748.22 63,606 Craig 938.94 79,819 Delta/Greely 1,753.37 149,054 Denali Borough 1,220.56 103,760 Dillingham 1,222.13 103A94 Fairbanks N.Star Borough 26,667.52 2,267,005 Galena 3,419.45 290,687 Haines Borough 707.90 60,179 Hormel 779.57 32,267 Hydaburg 201.92 17,165 Iditarod Area 971.48 82,586 Juneau Borough 8,988.90 764,146 Kake 368.16 31,297 Kashunamiut 927.23 78,824 Kenai Pminula Borough 17,243.10 1,465,836 Ketchikan Gateway Borough 4,615.04 392,325 Klawock 395.57 33,627 Kodiak Island Borough 5.250.32 446,329 Kuspuk 1,329.03 112,981 Lake&Peninsula Borough 1,663.35 141,401 Lower Kuskokwim 12,635.51 1,074,145 Lower Yukon 7,11].06 606,381 Mat-Su Borough 28,353.45 2,410,327 Henna 1,145.29 97,361 Nome 1,623.26 137,993 North Slope Borough 5,045.42 428,911 Northwest Arctic Borough 6,553.01 557,071 Pelican 71.24 3,634 Petersburg 1,17242 99,667 Pribilof 339.82 28,888 Saint Marys 555.05 47,185 Sitka Borough 2,893.71 245,994 Skagway 179.31 15,24) Southeast Island 900.88 76,584 Southwest Region 2,288.61 194,555 Tanana 208.96 17,763 Unalaska 1,045.06 88,840 Valdez 1,367.37 1 16,240 Wrangell 782.37 66,509 Yakutat 287.85 24,470 Yukon Flats 1380.50 117,356 Yukon/Koyukuk 2,146.02 182,433 Yupiit 1,599.14 135,943 Mt.Edgecumbe High School 686.41 57,879 TOTAL 247,242 S 21,000,000 Assembly Joint Work Session April 25,2013 Page 7 of 108 1 Introduced by: Borough Manager 2 Requested by: School District Board Drafted by: Finance Director 3 Introduced on: 05/17/2012 4 Public Hearing: 05/17/2012 5 Adopted on: 05/17/2012 6 7 KODIAK ISLAND BOROUGH 8 RESOLUTION NO. FY 2013-01 9 10 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 11 ESTABLISHING THE MINIMUM AMOUNT OF FUNDS TO BE MADE 12 AVAILABLE FROM LOCAL SOURCES FOR THE KODIAK ISLAND BOROUGH 13 SCHOOL DISTRICT FOR THE FISCAL YEAR BEGINNING 14 JULY 1, 2012 AND ENDING JUNE 30, 2013 15 16 WHEREAS, Kodiak Island Borough Code of Ordinances 3.08.0300 provides that the 17 Kodiak Island Borough Board of Education shall submit the proposed budget and local 18 support requirements for the schools by April 30; and 19 WHEREAS, the Kodiak Island Borough Board of Education submit their proposed budget 20 and local support requirements for the schools on April 24; and 21 WHEREAS, within thirty days after receipt of the school district budget, the assembly shall 22 determine the amount of funds to be made available from local sources for school purposes 23 and shall furnish the Board of Education with a statement of the sum to be made available: 24 and 25 WHEREAS, the Board of Education has submitted a proposed budget of $47,753,695 that 26 includes a Kodiak Island Borough contribution for FY2013 of $10,388,388, of which 27 $9,486,538 is appropriation, and $901,850 is for in-kind services; and 28 WHEREAS, the amount of funds to be appropriated from local sources for school purposes 29 will be incorporated into Ordinance No. FY2013-01., the Borough's fiscal year 2013 30 appropriation and tax levy ordinance;and 31 WHEREAS, FY2013 motor vehicle registration taxes are estimated at$250,000; and 32 WHEREAS; the School District appropriation stated in this resolution may be adjusted as 33 part of the Borough budget process. 34 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 35 BOROUGH that the minimum amount to be made available to the Kodiak Island Borough 36 School District from local sources for the fiscal year ending June 30, 2013 is set at 37 $9,931,800 for both the direct appropriation and in kind services. 38 NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK 39 ISLAND BOROUGH that a mill levy of at least 9.03 mills for education support will be set for 40 the fiscal year ending June 30, 2013. Kodiak Island Borough Resolution No. FY2013-01 Page 1 of.2 Assembly Joint Work Session April 25,2013 Page 8 of 108 41 NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK . 42 ISLAND BOROUGH that a determination regarding additional funding may be made available 43 to the Kodiak Island Borough School District based upon federal, state, and local funding 44 available for the fiscal year ending June 30, 2013. as NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK 46 ISLAND BOROUGH any in-kind service expenditures over the budgeted amounts will have to 47 be absorbed by the Kodiak Island Borough School District. 48 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 49 THIS SEVENTEENTH DAY OF MAY, 2012 50 51 KODIAK ISLAND BOROUGH 52 53 } � �, D 54 {' ( c ( 55 Jeidrne M. Selby;Borough. or 56 57 ATTEST: 58 59 60 -J��'1' '� ' ri 61 Nova M. Javier, MMC, %rough Clerk Kodiak Island Borough Resolution No. FY2013-01 Page 2 of2 1 Introduced by: Borough Manager 2 Requested by: School District Board Drafted by: Finance Director 3 Introduced on: 05/16/2013 4 Public Hearing: 5 Adopted on: 6 7 KODIAK ISLAND BOROUGH 8 RESOLUTION NO. FY2014-01 9 10 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 11 ESTABLISHING THE MINIMUM AMOUNT OF FUNDS TO BE MADE 12 AVAILABLE FROM LOCAL SOURCES FOR THE KODIAK ISLAND BOROUGH 13 SCHOOL DISTRICT FOR THE FISCAL YEAR BEGINNING 14 JULY 1, 2013 AND ENDING JUNE 30, 2014 15 16 WHEREAS, Kodiak Island Borough Code of Ordinances 3.08.030B provides that the 17 Kodiak Island Borough Board of Education shall submit the proposed budget and local 18 support requirements for the schools by April 30; and 19 20 WHEREAS, the Kodiak Island Borough Board of Education submitted their proposed 21 budget and local support requirements for the schools on April 23; and 22 23 WHEREAS, within thirty days after receipt of the school district budget, the assembly shall 24 determine the amount of funds to be made available from local sources for school purposes 25 and shall furnish the Board of Education with a statement of the sum to be made available; 26 and 27 28 WHEREAS, the Board of Education has submitted a proposed budg= o 1.48,702,474 29 which includes a Kodiak Island Borough contribution for FY2014 of ,•11,649,720, of which 30 $9,795,870 is appropriation, and $853,850 is for in-kind services; and 31 32 WHEREAS, the amount of funds to be appropriated from local •urces for school purposes 33 will be incorporated into Ordinance No. FY2014-01, the :orough's fiscal year 2014 34 appropriation and tax levy ordinance; and 35 36 WHEREAS, FY2014 motor vehicle registration tax: are estimated at $250,000; and 37 38 WHEREAS, the School District appropriati• stated in this resolution may be adjusted as 39 part of the Borough budget process. 40 41 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 42 BOROUGH that the minimum amount to be made available to the Kodiak Island Borough 43 S •.o Dis r from I. -31 sources for the fiscal year ending June 30, 2014 is set at 44 ' $10,250,350 for ..t the direct appropriation and in kind services. Kodiak Island Borough, Alaska Resolution No. FY2014-01 Page 1 of 2 45 NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK 46 ISLAND BOROUGH that a mill levy of at least 8.75 mills for education support will be set for 47 the fiscal year ending June 30, 2014. 48 49 NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK 50 ISLAND BOROUGH that a determination regarding additional funding may be made available 51 to the Kodiak Island Borough School District based upon federal, state, and local funding 52 available for the fiscal year ending June 30, 2014. 53 54 NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK 55 ISLAND BOROUGH any in-kind service expenditures over the budgeted amounts will have to 56 be absorbed by the Kodiak Island Borough School District. 57 58 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 59 THIS DAY OF MAY, 2013 60 61 KODIAK ISLAND BOROUGH 62 63 64 65 Jerome M. Selby, Borough Mayor 66 67 ATTEST: 68 69 70 71 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Resolution No. FY2014-01 Page 2 of 2 t„,* ° KODIAK ISLAND BOROUGH a c°;/-„ yam, f - AGENDA STATEMENT 1YsL2F REGULAR MEETING OF: MAY 16, 2013 ITEM NO.: 13.A.1 TITLE: Contract No. FY2013-28 Letter of Engagement for Legal Services Associated With the Sale of Revenue Bonds for the Long Term Care Facility. ORIGINATOR: Borough Manager FISCAL IMPACT: ® Yes $ or❑ No Funds Available ® Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Agenda Statement, Letters of engagement, Attorney contract APPROVAL FOR AGENDA: /� I Dv/� c SUMMARY STATEMENT: KIBC 3.30.020 limits the manager's authority to enter into contracts that exceed $25,000 without first obtaining Assembly approval. Recent code amendments to this section states: that "similar types of work . . . are considered "in the aggregate" regardless of project, contract, purchase orders or change order and require assembly notification if the total payment to one contractor exceeds $25,000 in one fiscal year." The Attorney firm of Wohlforth Brecht Cartledge & Brooking has provided the Kodiak Island Borough with past bond counsel services. Finance Director Karl Short states that the services provided were thorough and professional. Bond counsel services are considered outside of the borough's contract for general legal services that Wohlforth Brecht Cartledge and Brookings provide the Borough. By amending the Agreement for Bond Counsel Services from a fee of $17,500 (see the July 18, 2012 Agreement) with the revised agreement letter dated January 9, 2013 and raising the fee to $25,000 plus expenses the Borough will be spending over the $25,000 limit under which the manager has authority. The recent changes to the purchasing code adopted January 17, 2013 also require that the assembly be notified if the total payment to one contractor exceeds $25,000 for similar types of work in one fiscal year. With the sale of G.O. bonds for the KHS Addition and Renovation project by the Borough Attorney's firm, assembly notification is required. This item failed at the last meeting. Additional information. requested .by:.the Assembly is attached from Wohlforth, Brecht, Cartledge & Brooking. RECOMMENDED MOTION: Move to authorize the Manager to execute Contract FY2013-28 with Wohlforth Brecht Cartledge & Brooking of Anchorage, Alaska for a Letter of Engagement for Legal Services Associated with the Sale of Revenue Bonds for the Long Term Care Facility in the amount not to exceed $25,000 plus reimbursable expenses. Kodiak Island Borough Page 1 of 1 r ,71/ /3 �S" WOHLFORTH I BRECHT I CARTLEDGE I BROOKING A PROFESSIONAL CORPORATION Julius J. Brecht TELEPHONE Cheryl RawIs Brooking ATTORNEYS AT LAW 907.276.6401 Cynthia L. Cartledge Michael Gatti 900 WEST 5TH AVENUE, SUITE 600 FACSIMILE Leila R. Kimbrell 907.276.5093 Mary B. Pinkel ANCHORAGE, ALASKA 995012048 Eric E. Wohlforth WESSITE V9 W W.A K AT T T.COM July 18, 2012 Mr. Karleton Short, Finance Director Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Mr. Bud Cassidy, Acting Borough Manager Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Re: Agreement for Bond Counsel Services 2012 Long Term Care Center Revenue Bonds Our File No. 4101.6004 Dear Karl and Bud: Thank you for selecting Wohlforth, Brecht, Cartledge & Brooking to provide bond counsel services. The purpose of this engagement letter is to set forth certain matters concerning the services we will perform as bond counsel to the Kodiak Island Borough (the "Borough") in connection with the issuance of the Borough's bonds identified above. SCOPE OF ENGAGEMENT We expect to perform the following duties with regard to each issuance of bonds: 1. Subject to the completion of proceedings to our satisfaction, render our legal opinion (the "Bond Opinion") regarding the validity and binding effect of the bonds, the source of payment and security for the bonds, and the excludability of interest, if applicable, on the bonds from gross income for federal and State of Alaska income tax purposes. 2. Prepare and review documents necessary or appropriate to the authorization, issuance, and delivery of the Borough's bonds, and coordinate the authorization and execution of such documents. 3. Review legal issues relating to the structure of the bond issue. Mr. Karleton Short, Finance Director Mr. Bud Cassidy, Acting Borough Manager • July 18, 2012 Pager 4. Review those sections of the official statement, private placement memorandum, or other form of offering or disclosure document to be disseminated in connection with a sale of the bonds involving authority for the bonds, legal opinion, and tax exemption. 5. Draft the continuing disclosure undertaking of the Borough, if needed. 6. Subsequent to Closing, we will mail the appropriate 8038 Internal Revenue Service Form, and prepare and distribute to the participants in the transaction a transcript of the proceedings pertaining to the Borough's bonds. Our Bond Opinion will be addressed to the Borough and will be delivered by us on the date the bonds are exchanged for their purchase price (the "Closing"). The Bond Opinion will be based on facts and law existing as of its date. In rendering our Bond Opinion, we will rely upon the certified proceedings and other certifications of public officials and other persons furnished to us without undertaking to verify the same by independent investigation, and we will assume continuing compliance by the Borough with applicable laws relating to the bonds. We will rely on you to provide us with complete and timely information on all developments pertaining to any aspect of the bonds and their security. We understand that you will direct members of your staff and other employees of the Borough to cooperate with us in this regard. In rendering our Bond Opinion, we will expressly rely upon certifications provided by Borough employees on behalf of the Borough. The Borough is our client and an attorney-client relationship exists between us. We assume that all other parties will retain such counsel as they deem necessary and appropriate to represent their interests in each bond transaction. I will serve as your primary attorney contact, and Leila Kimbrell will be working with me on this matter. The lead secretary will be Donna Charter. Other attorneys and staff are available as needed. As you are aware, Cindy Cartledge of our office represents the Alaska Municipal Bond Bank (the "Bond Bank") as bond counsel. In the event that the Borough elects to go through the Bond Bank to issue the bonds described above, it is necessary to disclose this potential conflict of interest. We do not believe such representation will adversely affect our ability to represent you as provided in this letter, because such matters are not adverse to our representation of you, and the potential for adversity is remote or minor. In the event the Borough decides to structure the above-described bonds as bank-qualified bonds without using the Bond Bank, this potential conflict will not exist. Execution of this letter will signify the Issuer's consent to our representation and waiver of any potential conflicts consistent with the circumstances described in this paragraph. Mr. Karleton Short, Finance Director Mr. Bud Cassidy, Acting Borough Manager July 18, 2012 Pageot'_3 FEES Based upon: (i) our current understanding of the terms, structure, size, and schedule of the financing represented by the Bonds; (ii) the duties we will undertake pursuant to this engagement letter; (iii) the time we anticipate devoting to the financing; (iv) the responsibilities we will assume in connection therewith; and (v) our valued relationship with the Borough; our fee will be $17,500 for the revenue bonds. Our fee may vary if material changes in the structure or schedule of the financing occur, or if other unusual or unforeseen circumstances arise which require a significant change in our time or responsibility. If, at any time, we believe that circumstances require an adjustment of our original fee estimate, we will advise you and prepare and provide to you an amendment to this engagement letter. In addition to the fee amount, we will expect to be reimbursed for all client charges made or incurred on your behalf, such as travel costs, photocopying, deliveries, long-distance telephone charges, filing fees, computer-assisted research, and other expenses. Our fee is usually paid at the Closing, and we customarily do not submit any statement until the Closing unless there is a substantial delay in completing the financing. RECORDS • At your request, papers and property furnished by you will be returned promptly upon receipt of payment for outstanding fees and client charges, Our own files, including lawyer work product, pertaining to each transaction will be retained by us. For various reasons, including the minimization of unnecessary storage expenses, we reserve the right to dispose of any documents or other materials retained by us in accordance with our records retention procedures. If the foregoing terms are acceptable to you, please so indicate by returning the enclosed copy of this letter agreement, dated and signed by an authorized officer, retaining the original for your files. We look forward to working with you. Sincerely, WOHLFORTH, BRECHT, CARTLEDDGE & BROOKING Cheryl Broolffng -C cbrooking©akatty.com CAB:dc [10ocs\41016GO4\[ngegemenl Lene,.00c. Mr. Karleton Short, Finance Director Mr. Bud Cassidy, Acting Borough Manager • July 18, 2012 Page Sri/ ACKNOWLEDGMENT AND CONSENT The undersigned has reviewed the attached letter dated July 18, 2012, and agrees that the law firm of Wohlforth, Brecht, Cartledge & Brooking provide legal services as bond counsel in the manner set forth in that letter, KODIAK ISLAND BOROUGH Bud Cassidy, Acting Borough to ger Date: 7/,2d/zeit ` ATTEST: \ / . ,. va Javier, Borough Cie f x tisKA * 1 WOHLFORTH I BRECHT I CARTLEDGE I BROOKING A PROFESSIONAL CORPORATION Julius J. Brecht TELEPHONE Cheryl Rawls Brooking ATTORNEY4 AT LAW 907.276.8401 Cynthia L, Cartledge Michael Gatti 800 WEST 5TH AVENUE, SUITE 600 FACSIMILE Mary B. Pinkel 907.276.6093 Eric E. Wohlforth ANCHORAGE, ALASKA 99501.2048 WEDSITE WWW.AKATTY.COM January 9, 2013 Mr. Karleton Short, Finance Director Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Mr. Charles Cassidy, Administrative Official Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Re: Agreement for Bond Counsel Services 2013 Long-Term Care Center Revenue Bonds Our File No. 4101.6004 Dear Karl and Bud: Thank you for selecting Wohlforth, Brecht, Cartledge & Brooking to provide bond • counsel services. This letter supersedes and replaces the letter dated July 18, 2012. The purpose of this engagement letter is to set forth certain matters concerning the services we will perform as bond counsel to the Kodiak Island Borough (the "Borough") in connection with the issuance of the Borough's bonds identified above. SCOPE OF ENGAGEMENT We expect to perform the following duties with regard to each issuance of bonds: 1. Subject to the completion of proceedings to our satisfaction, render our legal opinion (the "Bond Opinion") regarding the validity and binding effect of the bonds, the source of payment and security for the bonds, and the excludability of interest, if applicable, on the bonds from gross income for federal and State of Alaska income tax purposes. 2. Prepare and review documents necessary or appropriate to the authorization, issuance, and delivery of the Borough's bonds, and coordinate the authorization and execution of such documents. 3. Review legal issues relating to the structure of the bond issue. Mr. Karleton Short, Finance Director Mr. Charles Cassidy, Administrative Official January 9, 2013 Page 2 4. Review those sections of the official statement, private placement memorandum, or other form of offering or disclosure document to be disseminated in connection with a sale of the bonds involving authority for the bonds, legal opinion, and tax exemption. 5. Draft the continuing disclosure undertaking of the Borough, if needed. 6. Subsequent to Closing, we will mail the appropriate 8038 Internal Revenue Service Form, and prepare and distribute to the participants in the transaction a transcript of the proceedings pertaining to the Borough's bonds. Our Bond Opinion will be addressed to the Borough and will be delivered by us on the date the bonds are exchanged for their purchase price (the "Closing"). The Bond Opinion will be based on facts and law existing as of its date. In rendering our Bond Opinion, we will rely upon the certified proceedings and other certifications of public officials and other persons furnished to us without undertaking to verify the same by independent investigation, and we will assume continuing compliance by the Borough with applicable laws relating to the bonds. We will rely on you to provide us with complete and timely information on all developments pertaining to any aspect of the bonds and their security. We understand that you will direct members of your staff and other employees of the Borough to cooperate with us in this regard. In rendering our Bond Opinion, we will expressly rely upon certifications provided by Borough employees on behalf of the Borough. The Borough is our client and an attorney-client relationship exists between us. We assume that all other parties will retain such counsel as they deem necessary and appropriate to represent their interests in each bond transaction. I will serve as your primary attorney contact and the lead secretary will be Donna Charter. Other attorneys and staff are available as needed. As you are aware, Cindy Cartledge of our office represents the Alaska Municipal Bond Bank (the "Bond Bank") as bond counsel. In the event that the Borough elects to go through the Bond Bank to issue the bonds described above, it is necessary to disclose this potential conflict of interest. We do not believe such representation will adversely affect our ability to represent you as provided in this letter, because such matters are not adverse to our representation of you, and the potential for adversity is remote or minor. In the event the Borough decides to structure the above-described bonds as bank-qualified bonds without using the Bond Bank, this potential conflict will not exist. Execution of this letter will signify the Issuer's consent to our representation and waiver of any potential conflicts consistent with the circumstances described in this paragraph. • Mr. Karleton Short, Finance Director Mr. Charles Cassidy, Administrative Official January 9, 2013 Page 3 FEES Based upon: (i) our current understanding of the terms, structure, size, and schedule of the financing represented by the Bonds; (ii) the duties we will undertake • pursuant to this engagement letter; (iii) the time we anticipate devoting to the financing; (iv) the responsibilities we will assume in connection therewith; and (v) our valued relationship with the Borough; our fee will be $25,000 for the revenue bonds. Of this amount, $14,130 has been paid for work in calendar year 2012 (plus $398.50 costs). Our fee may vary if material changes in the structure or schedule of the financing occur, or if other unusual or unforeseen circumstances arise which require a significant change in our time or responsibility. If, at any time, we believe that circumstances require an adjustment of our original fee estimate, we will advise you and prepare and provide to you an amendment to this engagement letter. In addition to the fee amount, we will expect to be reimbursed for all client charges made or incurred on your behalf, such as travel costs, photocopying, deliveries, long-distance telephone charges, filing fees, computer-assisted research, and other expenses. Our fee is usually paid at the Closing, and we customarily do not submit any statement until the Closing unless there is a substantial delay in completing the financing. RECORDS At your request, papers and property furnished by you will be returned promptly upon receipt of payment for outstanding fees and client charges. Our own files, including lawyer work product, pertaining to each transaction will be retained by us. For various reasons, including the minimization of unnecessary storage expenses, we reserve the right to dispose of any documents or other materials retained by us in accordance with our records retention procedures. If the foregoing terms are acceptable to you, please so indicate by returning the enclosed copy of this letter agreement, dated and signed by an authorized officer, retaining the original for your files. We look forward to working with you. Sincerely, WOHLFORTH, BRECHT, CARTLEDGE & BROOKING (1,14 Cheryl Br oking cbrooking @akatty.com CAB:dc I'.1Docs1410160041Amonaed Engager.en;Letter,Docx Mr. Karleton Short, Finance Director Mr. Charles Cassidy, Administrative Official January 9, 2013 Page 4 ACKNOWLEDGMENT AND CONSENT The undersigned has reviewed the attached letter dated January 9, 2013, and agrees that the law firm of Wohlforth, Brecht, Cartledge & Brooking provide legal services as bond counsel in the manner set forth in that letter. KODIAK ISLAND BOROUGH Charles Cassidy, Administrative Official Date: ATTEST: Nova Javier, Borough Clerk KODIAK ISLAND BOROUGH 1. AGENDA STATEMENT nth. y REGULAR MEETING OF: MAY 16, 2013 ITEM NO.: 13.B.1 TITLE: Resolution No. FY2013-31 Approving the Village of Karluk and Its Native Village Council to Participate in the FY2012 Community Revenue Sharing Program. ORIGINATOR: Finance Director FISCAL IMPACT: ❑ Yes $ or ❑ No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Resolution FY2013-31 APPROVAL FOR AGENDA: SUMMARY STATEMENT: This resolution identifies Karluk as an unincorporated community that meets the Community Revenue Sharing Program eligibility criteria established under AS 29.60.865, AS 29.60.879 and 3 AAC 180.110. Karluk has more than 25 residents and provides fire protection, emergency medical response, water and sewer, solid waste management, and public road maintenance to its residents. RECOMMENDED MOTION: Move to adopt Resolution No. FY2013-31. Kodiak Island Borough Page 1 of 1 Introduced by: Borough Manager Requested by: Karluk Community 2 Drafted by: Borough Manager 3 Introduced on: 05/16/2013 4 Adopted: 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2013-31 8 9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 10 APPROVING THE VILLAGE OF KARLUK AND ITS NATIVE VILLAGE COUNCIL TO 11 PARTICIPATE IN THE FY2014 COMMUNITY REVENUE SHARING PROGRAM 12 13 WHEREAS, AS 29.60.865 and AAC 180.070 require the Borough Assembly to adopt a 14 resolution identifying those unincorporated communities located within its municipal 15 boundaries that meet the Community Revenue Sharing Program eligibility criteria established 16 under AS 29.60.865, AS 29.60.879, and 3 AAC 180.110; and 17 18 WHEREAS, Karluk has a Native Village Council that agrees to receive and spend the 19 Community Revenue Sharing payment for the public benefit; and 20 21 WHEREAS, Karluk has 25 or more residents residing as a social unit; and 22 23 WHEREAS, Karluk provides fire protection, emergency medical response, water and sewer, 24 solid waste management; and public road maintenance. 25 26 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 27 BOROUGH THAT the Kodiak Island Borough, by this resolution, hereby certifies that the 28 Village of Karluk, through the Native Village Council, is eligible for funding under the FY2014 29 Community Revenue Sharing Program. 30 31 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 32 THIS DAY OF MAY, 2013 33 34 35 KODIAK ISLAND BOROUGH 36 37 38 39 40 ATTEST: Jerome M. Selby, Borough Mayor 41 42 43 44 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Resolution No. FY2013-31 Page 1 of 1 a° ` • KODIAK ISLAND BOROUGH AGENDA STATEMENT cEnthv REGULAR MEETING OF: MAY 16, 2013 ITEM NO.: 13.B.2 TITLE: Resolution No. FY2011-08B Amending the Composition of the Project Advisory Committee (PAC). ORIGINATOR: Community Development Director FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Resolution No. FY2013-12 APPROVAL FOR AGENDA:/) 0z, SUMMARY STATEMENT: The Borough has hired a consultant to work with the community and the Planning and Zoning Commission to update portions of Borough Code that regulate land division (Subdivision), land regulation (Zoning), and Borough owned property (Borough Real Property). As part of the review, the consultants recommended that there be a committee made up of Kodiak residents who represent a broad cross-section of the community who are familiar with local regulations affecting public and private lands. The committee, known as the Project Advisory Committee (PAC) has met more than a dozen times in review the draft codes produced by the code revision process; however, now that they need to conclude their work it appears that the loss of participating members may not allow the committee to make a quorum. At this stage of the process, it is recommended that the PAC membership be amended one last time so that the core of remaining members most familiar with the draft codes can complete their charge. RECOMMENDED MOTION: Move to adopt Resolution No. FY2011-08B. Kodiak Island Borough Page 1 of 1 • 1 Introduced by: Borough Manager 2 Requested by: Borough Manager 3 Drafted by: CDD/Acting Director 4 Introduced: 05/16/2013 5 Adopted: XX/XX/XXXX 6 7 KODIAK ISLAND BOROUGH 8 RESOLUTION NO. FY2011-08B 9 10 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING 11 THE COMPOSITION OF THE PROJECT ADVISORY COMMITTEE (PAC) 12 13 WHEREAS, on October 21, 2010, Resolution No. FY2011-08 was approved and formed 14 the Project Advisory Committee (PAC) which was intended to provide the Planning and 15 Zoning Commission and Assembly with recommendations on suggested changes to the 16 KIBC Titles 16, Subdivision, 17 Zoning and 18 Borough Real Property; and 17 18 WHEREAS, on October 6, 2011, Resolution No. FY2011-08A was approved and amended 19 the membership of the PAC to recognize the loss of several appointed members in order to 20 ensure that the remaining 10 members that formed the core of the PAC could more easily 21 obtain a quorum and transact public meetings; and 22 23 WHEREAS, the PAC has lost several active core members since the adoption of 24 Resolution No. FY2011-08A and it is necessary to further adjust the membership roster in 25 order that the remaining members can reasonable make a quorum in order to complete their 26 charge and pass the draft codes up to the Planning and Zoning Commission and Assembly 27 to consider; and 28 29 WHEREAS, this amendment recommends the reduction of the number of community 30 members to five regular members, one Planning and Zoning Commissioner and one 31 Assembly member who will serve an ex-officio member of the committee. 32 33 NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 34 BOROUGH that the form formation of a Project Advisory Committee (PAC) is hereby 35 amended as follows: 36 VOTING MEMBERS: 1. Dan Rohrer 4. Oliver Holm 2. Ted Panamariof 5. Luke Smith 3. Mark Anderson 6. P&Z Representative Alan Torres Assembly Representative Louise Stutes (Ex-Officio, Non-Voting Member) 37 38 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 39 THIS DAY OF , 2013 40 41 KODIAK ISLAND BOROUGH 42 43 44 45 ATTEST: Jerome M. Selby, Borough Mayor 46 47 48 49 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Resolution No. FY2011-08B Page 1 of 1 , " '` KODIAK ISLAND BOROUGH • " PROJECT ADVISORY COMMITTEE NAME HOME PHONE WORK CELL EMAIL PHONE PHONE Impending Vacancy (Janet Buckingham) Dan Rohrer 486-0977 486-4949 539-5836 drohrerekodiakak.net PO Box 786 486-2215 Kodiak,AK 99615 (fax) Ted Panamarioff 654-3833 tedpan1(dgmail.com 1212 Mill Bay Road,#102 Kodiak,AK 99615 Oliver Holm 486-6957 chickenPgci.net PO Box 8749 Kodiak,AK Mark Anderson 486-7950 mandersont7a,fnbalaska.com 218 Center Avenue 486-7933 Kodiak,AK 99615 (fax) Impending Vacancy (Sonny Vinberg) Luke Smith 539-2746 lukesmith(@gci.net 4007 Harry Nielsen Kodiak,AK 99615 Vacant Resolution FY2011-08B Proposes Changing composition to 6 members Planning and Zoning Commission Representatives Alan Torres 2746 E. Rezanof Drive Kodiak,AK 99615 Assembly Representative Louise Stutes 486-8757 2230 Monashka Way louise.stules(a�kibassembly.orq Kodiak,AK 99615 This board is governed by Kodiak Island Borough Code 2.100 and was established by Resolution No. FY2011-08A. S TAFF: "COD DIRECTOR,.BUD CASSIDY 486 9363 bcassidy(rakodiakak.us ASSOCIATE PLANNER/LRP,DUANE DVORAK 486.9363 ddvorakaikodiakak.us ''COD SECRETARY,SHEILA SMITH 486 9363 ssmith(rakodiakak.us ,COMMUNITY DEVELOPMENT DEPARTMENT 71'0 MILL BAY ROAD 4ROOM'205 KODIAK,`AK 99615 Revision Date: 5/3/2013 Revised by:JK ° * °�`''� KODIAK ISLAND BOROUGH i !?0 AGENDA STATEMENT its REGULAR MEETING OF: MAY 16, 2013 ITEM NO.: 13.C.1 TITLE: Ordinance No. FY2014-01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Commending on the First Day of July 2013 and Ending on the Thirtieth Day of June 2014 (Fiscal Year 2014 Budget). ORIGINATOR: Finance Director FISCAL IMPACT: ® Yes $ or❑ No Funds Available ® Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Ordinance No. FY2014-01; Memo to the Assembly; Backup Spreadsheet APPROVAL FOR AGENDA: ga I SUMMARY STATEMENT: This ordinance budgets for FY2014 Revenues and Expenditures for the General Fund, Special Revenue Funds, Debt Service Funds, and Enterprise Funds. This ordinance also adds multi- year projects to the capital project funds. This ordinance sets FY2014 mill rates and sets the tax rates for commercial aircraft. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2014-01 in first reading to advance to public hearing at the next meeting of the Assembly. Kodiak Island Borough Page 1 of 1 Introduced by: Borough Manager Requested by: Borough Assembly Drafted by: Finance Director Introduced: 05/16/2013 2 Public Hearing: 06/06/2013 3 Adopted: 4 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2014-01 7 8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 9 LEVYING TAXES ON ALL TAXABLE REAL AND PERSONAL PROPERTY WITHIN 10 THE KODIAK ISLAND BOROUGH FOR THE EXPENSES AND LIABILITIES OF THE 11 KODIAK ISLAND BOROUGH FOR THE FISCAL YEAR COMMENCING ON THE 12 FIRST DAY OF JULY 2013 AND ENDING ON THE THIRTIETH DAY OF JUNE 2014 13 (FISCAL YEAR 2014 BUDGET) 14 15 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 16 BOROUGH THAT: 17 18 Section 1: This ordinance is not of general application and shall not be codified. 19 20 Section 2: The following sums of money, or as much thereof as may be authorized by 21 law, as may be needed or deemed necessary to defray all expenses and 22 liabilities of the Kodiak Island Borough, be and the same, is hereby 23 appropriated for municipal purposes and objects of the Kodiak Island 24 Borough and other taxing entities hereinafter specified for the fiscal year 25 commencing on the first day of July 2013 and ending on the thirtieth day of 26 June 2014. 27 28 Section 3: Adoption of this ordinance recognizes that funds are appropriated at 29 department and/or project level. Compositions of these figures are as 30 delineated in the full detail budget document. The full document is available 31 to all elected and appointed officials for their use. Copies may be reviewed by 32 interested citizens at the Borough Building during normal working hours and 33 also at the A. Holmes Johnson, Chiniak, and village public libraries during 34 their normal operating hours. 35 36 Section 4: Tax Levy. A tax for the amount specified in the form of a mill levy is hereby 37 levied for the value as of January 1, 2013, to be used for the purposes as 38 specified in the Budget for the Fiscal Year 2014 of the Kodiak Island Borough 39 commencing on the first day of July 2013 and ending on the thirtieth day of 40 June 2014 to defray expenses and liabilities of said entity as enumerated in 41 the applicable budgets. 42 43 The millage rates by taxing entity are as follows: 44 A. Kodiak Island Borough .03 mills 45 B. Education Support Fund 8.75 mills 46 C. Womens Bay Road Service Area 2.50 mills 47 D. Womens Bay Fire Dept. 1.25 mills Kodiak Island Borough, Alaska Ordinance No. FY2014-01 Page 1 of 3 48 E. Bay View Road Service Area 1.50 mills 49 F. Fire Protection Area No. 1 1.50 mills 50 G. Monashka Bay Road Service Area 2.50 mills 51 H. Service Area No. 1 Roads 2.00 mills 52 I. Woodland Acres Street Light Area 0.25 mills 53 J. Service Area No. 2 0.00 mills 54 K. KIB Airport Fire Area 1.25 mills 55 L. Trinity Islands Street Light Service Area .50 mills 56 M. Mission Lake Tide Gate Service Area 1.00 mills 57 N. Debt Service 1.81 mills 58 O. Renewal and Replacement Fund .16 mills 59 60 Section 5: Commercial Aircraft that have been issued an N number by the Federal 61 Aviation Administration and are less than 12,500 pounds takeoff weight. 62 FIXED WING ROTORCRAFT Gross Lbs Annual Tax Gross Lbs Annual Tax Non Flyable $50 0-1,000 $100 0-2,000 $400 1,001-2,000 $200 2,001-3,000 $800 2,001-3,000 $400 3,001-4,000 $1,000 3,001-4,000 $600 4,001-7,000 $1,400 4,001-5,000 $800 7,001-12,500 $1,600 5,001-6,000 $1,000 6,001-7,000 $1,200 7,001-8,000 $1,300 9,001-10,000 $1,400 10,001-12,500 $1,500 63 64 Section 6: The tax rate on boats is set at $1 per foot. Boats that are equal to or less than 65 20 feet long are exempt. 66 67 Section 7: The Decision Band Method of the KIB Employee Classification and 68 Compensation Study is hereby incorporated into the KIB Personnel Manual 69 per Exhibit A and salaries for non-union employees will be set in accordance 70 with the Fox Lawson and Associates 2013 salary study using 3% steps. 71 72 Section 8: The manager will negotiate with the union to use the Decision Band Method 73 of the Employee Classification and Compensation plan immediately or during 74 the next union contract negotiations at the IBEW preference. 75 76 Section 9: The personnel manual is amended to revise Section 307, repeal Section 308, 77 and replace Appendix A with Exhibit A to this ordinance. 78 79 Sectionl0: Kodiak Island Borough Staff is hereby authorized and directed to effect the 80 necessary line item changes within the limits established above by fund, Kodiak Island Borough, Alaska Ordinance No. FY2014-01 Page 2 of 3 81 project, and department to properly monitor, account, and report on the 82 expenditure of these funds. 83 84 Section 11: Attached to this document is a five page backup documentation for section 2 85 and Exhibit A backup for sections 7 and 9. 86 87 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 88 THIS SIXTH DAY OF JUNE 2013 89 90 KODIAK ISLAND BOROUGH 91 92 93 94 ATTEST: Jerome M. Selby, Borough Mayor 95 96 97 98 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2014-01 Page 3 of 3 R RRR;*fh Kodiak Island Borough MEMORANDUM TO: Honorable Mayor and Assembly Members of the Kodiak Island Borough r THROUGH: Bud Cassidy, Borough Manager FROM: Karleton Short, Finance Director 1514 SUBJECT: FY2014 budget DATE: May 5, 2013 We have made several changes to the FY2014 budget as presented on April 25, 2014. General Fund In the General Fund the following changes have been made. 1. We have increased our estimate of severance taxes on fish by $50,000 based on our YTD FY2013 revenues. 2. We have increased our estimate of penalties and interest on property taxes based on our YTD FY2013 revenues. 3. We have increased our revenue estimates on fish tax collected by the State of Alaska Department of Revenue by $50,000 and fish tax collected by the State of Alaska DECD (Department of Economic and Community Development) by $50,000. 4. We have reduced our"use of fund balance" revenue source by $526,800. The main reason for this decrease is a $400,000 reduction in transfers to debt service. 5. We have increased the Borough Management Department by $98,200 to add a new position. 6. As mentioned above we have reduced the General Fund transfer to debt service by $400,000. Special Revenue Funds In the Special Revenue Funds section the following changes have been made. 1. There is no increase in the Education Support Fund from the FY2013 budget. There has been some discussion on increasing this contribution to the "CAP". This would be an increase of$399,720. ($10,250,000 to $10,649,720). If the Assembly wishes to raise the Boroughs contribution to the school district these are our recommendations on how to fund it. a. We estimate that actual FY2013 revenues will exceed budgeted revenues by $140,000 to $150,000 which can be used in FY2014. b. We estimate that motor vehicle taxes will be $30,000 more than budgeted. c. We can transfer$219,720 in from the General Fund. The assembly can do all, part, or none of these changes. 2. We have increased the budget for interest earnings in the Facilities Fund by $450,000. This is based on YTD FY2013 earnings. 3. We have added $25,000 for Cruise Ship Tax Sharing to the Tourism Development Fund. We have also made the following changes: a. We have included the "Dig Afognak" request for $1,000. b. We have included the Historical Society's request for $6,500. c. We have included the Kodiak Convention Bureau request for$75,000. d. We have included the Kodiak Maritime's request for$9,126. Debt Service Fund In the Debt Service Fund the following changes have been made. 1. We have increased the use of fund balance by $246,500. 2. We have reduced the transfers in from the General Fund line item by $400,000. 3. We have increased the transfers in from the Facilities Fund by $153,000. At this time we are also presenting our recommended budgets for capital projects and enterprise funds. Capital Projects Funds We are not making any changes to existing capital projects at this time. We are proposing 7 new capital projects in fund 469, Renewal and Replacement. The total cost of these projects will be $2,108,610. I. Borough Building DDC Controls $ 441,310 2. Borough Building Boiler Replacement 400,190 3. Borough Building Boiler Room Asbestosis's Abetment 196,223 4. Port Lions School Exterior Paint 121,701 5. Middle School Paving 415,383 6. Auditorium Foyer and Hall Flooring 141,505 7. Move Generator Set at Borough Building 392,299 Total $2,108,610 Enterprise Funds There are four enterprise funds in the Kodiak Island Borough; Solid Waste Deposal, Hospital, K.F.R.C. and 911 services. We are increasing the Solid Waste Disposal budget by $288,000. To pay for these additional expenses we need to increase our fees by 16%. There are no material changes in the Hospital, K.F.R.C, and 911 funds. If you have any questions please let us know in time for us to research the answer before the next meeting. 2 A. General Fund (100) Revenues Percentage Taxes Real Property 0.45% 29,900 Personal Property 0.05% 3,300 Non ad valorem taxes 0.41% 27,500 Payment in lieu of taxes 18.44% 1,226,000 Severance Taxes 27.98% 1,860,000 Penalties & Interest on Tax 3.01% 200,000 Licenses & Permits 1.00% 66,500 Federal Shared Revenue 2.29% 152,400 State Shared Revenue 41.12% 2,733,639 Investments Earnings 1.50% 100,000 Other 0.29% 19,000 Sale of Fixed Assets 0.08% 5,000 Use of Fund Balance 3.39% 225,358 Total General Fund Revenues 100.00% 6,648,597 Expenditures FTE Legislative 0 2.74% 181,850 Personnel Services 31,200 Fringe Benefits 6,570 Lobbyist 71,500 Support Services 72,580 Borough Management 4 9.11% 605,768 Personnel Services 355,631 Fringe Benefits 232,144 Contracted Services 0 Support Services 47,993 Allocated (30,000) Borough Clerk 3 8.47% 563,365 Personnel Services 249,921 Fringe Benefits 150,060 Support Services 163,384 Capital Outlay 0 Legal Services 0 2.24% 149,000 Cost of Litigation 140,000 Support Services 9,000 1 Ordinance No. FY2014-01 Back-up Info Finance/Accounting 7 13.51% 897,962 Personnel Services 465,247 Fringe Benefits 298,215 Contracted Services 20,000 Support Services 133,500 Allocated to Projects (19,000) Finance/MIS 4 16.03% 1,065,775 Personnel Services 336,805 Fringe Benefits 193,670 Contracted Services 35,000 Support Services 366,300 Capital Outlay 190,000 Allocated (56,000) Assessing 5 10.08% 670,312 Personnel Services 367,842 Fringe Benefits 217,590 Contracted Services 7,000 Support Services 90,880 Capital Outlay 0 Allocated to other funds (13,000) Engineering/Facilities 2 4.16% 276,663 Personnel Services 155,120 Fringe Benefits 96,043 Professional Services 4,000 Support Services 69,500 Allocated to Projects (48,000) Community Development 5 11.24% 747,218 Personnel Services 376,803 Fringe Benefits 226,415 Professional Services 40,000 Support Services 104,500 Allocated to Projects (500) Building Inspectors 0 2.28% 151,484 Contracted Services 140,000 Support Goods and Services 11,484 Economic Development 0 1.11% 73,600 Professional Services 30,000 Contributions 43,000 Support Goods & Services 600 2 Ordinance No. FY2014-01 Back-up Info General Administration 0 3.75% 249,100 Personnel Services - Audit Expense 120,000 Contracted Services 1,000 Support Services 128,100 Capital Outlay 0 Parks and Recreation 0 0.68% 45,000 Personnel Services 5,000 Contracted Services 18,000 Support Services 22,000 Capital Outlay Emergency Preparedness 0 0.78% 52,000 Personnel Services 15,000 Contracted Services 30,000 Support Goods and Services 7,000 Health & Social Services 0 4.30% 286,000 Contributions 286,000 Animal Control 1.28% 85,000 Contracted Services 85,000 Education, Culture & Recreation 0 1.35% 90,000 Contributions 90,000 College and Libraries 0 2.93% 195,000 Contributions 195,000 Transfers Out 0 0.23% 3.96% 263,500 Transfers 263,500 Total General Fund Expenditures 6,648,597 3 Ordinance No. FY2014-01 Back-up Info B. Special Revenue Funds (Revenues and Expenditures) 1 Education Support Fund (201) 10,250,350 2 Land Sales (210) 268,430 3 Buildings & Grounds Fund (220) 588,908 4 Local Emergency Planning Committee (234) 57,120 5 Women's Bay Road Service Area (240) 206,000 6 Service Area No. 1 (242) 890,500 7 Service Area No. 2 (243) 100 8 Monashka Bay Road Services Area (244) 60,850 9 Bay View Road Service Area (246) 15,257 10 Fire Protection Area No. 1 (254) 549,040 11 Women's Bay Fire Department (252) 119,000 12 KIB Airport Fire Area (254) 14,300 13 Woodland Acres Street Light Area (260) 11,850 14 Trinity Acres Lighting Dist. (261) 5,600 15 Mission Lake Tide Gate (262) 3,970 16 Trinity Acres Paving Dist. 263) 10,500 17 Facilities Fund (276) 1,000,000 18 Tourism Development (277) 115,500 19 Fern Fuller Trust (290) 66,500 20 Special Projects (295) 0 Total Special Revenue Funds 14,233,775 4 Ordinance No. FY2014-01 Back-up Info C. Debt Service Funds (Revenues and Expenditures) 1 Debt Service (300) 5,750,193 Total Debt Service Funds 5,750,193 D. Capital Project Funds (Revenues and Expenditures) 1 Capital Project - Borough, Various (410) 0 2 Capital Project- School Bonds (420) 0 3 Capital Projects - State Grants (430) 0 4 Capital Project -from 2010 on (450) 0 5 Kodiak High School Renovation and Addition (460) 0 6 Repair and Replacement Projects (469) 2,108,611 7 Capital Projects - Landfill (490) 0 8 Capital Projects - Hospital (495) 0 Total Capital Projects Funds 2,108,611 E. Enterprise Funds (Revenues and Expenditures) 1 Solid Waste Disposal Fund (530) 2,649,585 2 Hospital Enterprise Fund (540) 1,040,470 3 Kodiak Fisheries Research Center(555) 1,822,582 4 911 Service (560) 50,000 Total Enterprise Funds 5,562,637 Total all Funds $ 34,303,813 5 Ordinance No. FY2014-01 Back-up Info t, - ° Y'?: KODIAK ISLAND BOROUGH f ,-' ; AGENDA STATEMENT REGULAR MEETING OF: MAY 16, 2013 ITEM NO.: 13.C.2 TITLE: Ordinance No. FY2013-01C Amending Ordinance No. FY2013-01 Fiscal Year 2013 Budget by Amending Budgets to Account for Various Revenues that are Over Budget, Provide for Additional Expenditures, and Move Funds Between Projects. ORIGINATOR: Finance Director FISCAL IMPACT: Z Yes $ or❑ No Funds Available ® Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Ordinance FY13-01(B), Ordinance backup APPROVAL FOR AGENDA: Q / Z. SUMMARY STATEMENT: General Fund property tax revenues are higher than originally budgeted, penalties and interest on taxes are also higher than originally budgeted. State Shared Revenues will be at least $392,120 more than originally budgeted. Interest earned on investments in the General Fund will be approximately $100,000 less than originally budgeted due to poor market conditions. The Borough Manager Department, Finance Department, IT Department, and the Engineering and Facilities Department will allocate less to the landfill. An Engineering Facilities employee suffered long term illness and death, his sick and vacation leave time had to be charged to the Engineering/Facilities departments instead of projects he was working on. The State of Alaska has centralized their Child Care Assistance program so it is no longer being operated by the Borough. Expenditures in the Building and Grounds Fund, Borough Building will be more than budgeted due to more staff time spent on maintaining the building. The State Local Emergency Planning Committee grant is $3,114 less than anticipated. The State of Alaska no longer funds a Coastal Management Program. Fiscal Year 2012 interest earnings in the Facilities Fund were slightly less than anticipated leading to a reduction in the amount that could be transferred out for debt service and capital expenditures. Kodiak Island Borough Page 1 of 2 ° z4, KODIAK ISLAND BOROUGH AGENDA STATEMENT Fund 410, Borough Capital Projects has an unreserved fund balance of $517,202 due to projects coming in under budget and interest earnings higher than budgeted; and The State of Alaska has to approve all changes to projects that are reimbursed in part by the State. Federal Emergency Management Agency (FEMA) has made numerous amendments to their grants related to flooding. Fund 469, Renewal and Replacement Projects the Borough needs to budget an additional $201,457 for island wide underground storage tank removal and replacement, reduce the budget for the Port Lions School underground storage tank removal and replacement project by $82,148, reduce the Larson Bay and Old Harbor HVAC equipment and controls, budget by $545,953, budget $545,953 for a new roof on the Larsen Bay School, budget $1,547,255 for the Kodiak Middle School HVAC controls, and Budget $624,427 for Peterson Elementary HVAC controls. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2013-01C in first reading to advance to public hearing at the next regular meeting of the Assembly. Kodiak Island Borough Page 2 of 2 Introduced by: Borough Manager Requested by: Borough Manager Drafted by: Finance Director 2 Introduced: 5/16/2013 Public Hearing: 3 Adopted: 4 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2013-01C 7 8 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY 9 AMENDING ORDINANCE NO. 2013-01 FISCAL YEAR 2013 BUDGET BY 10 AMENDING BUDGETS TO ACCOUNT FOR VARIOUS REVENUES THAT 11 ARE OVER BUDGET, PROVIDE FOR ADDITIONAL EXPENDITURES, 12 AND MOVE FUNDS BETWEEN PROJECTS 13 14 WHEREAS, taxes on real property deposited into the General Fund are higher than 15 originally budgeted; 16 17 WHEREAS, penalties and interest on taxes are anticipated to be $50,000 or more than 18 originally budgeted; 19 20 WHEREAS, State Shared Revenues will be $392,120 or more than originally budgeted; 21 22 WHEREAS, interest earned on investments in the General Fund will be approximately 23 $100,000 less than originally budgeted; 24 25 WHEREAS, the Borough Manager Department will allocate $10,000 less to the landfill, 26 the Finance Department will allocate $6,000 less to the landfill, the IT Department will 27 allocate $6,000 less to the landfill and the Engineering Facilities Department will allocate 28 $12,000 less to the landfill; 29 30 WHEREAS, expenditures in the Engineering Facilities Department have been higher 31 than budgeted due to an employee's long term illness and death; 32 33 WHEREAS, the Child Care Assistance program is no longer being operated by the 34 Borough and has a residual fund balance of $2,202; 35 36 WHEREAS, expenditures in the Building and Grounds fund, Borough Building, will be 37 approximately $40,000 more than budgeted due to more staff time on building 38 maintenance; 39 40 WHEREAS, The Local Emergency Planning Committee will receive $3,114 less in grant 41 revenues than originally budgeted; 42 43 WHEREAS, the Borough no longer manages a State grant for Coastal Management and 44 this fund has a remaining fund balance of $27,133 which can be transferred to the General 45 Fund; 46 47 WHEREAS, the transfer from the Facilities Fund to the Debt Service has to be reduced 48 by $1,651 and the transfer to Fund 469 has to be reduced by $63,652 due to lower interest 49 earnings than estimated for FY2012, 50 Kodiak Island Borough, Alaska Ordinance No. FY2013-01C Page 1 of 2 51 WHEREAS, Fund 410, Borough Capital Projects has an unreserved fund balance of 52 $517,202 due to projects coming in under budget and interest earnings higher than 53 budgeted; 54 55 WHEREAS, in Fund 420 Projects 03119 and 05009 have to be restored to their original 56 state approved amount until the State grants the Borough permission to use the funds on 57 another project; 58 59 WHEREAS, in Fund 450 Federal Emergency Management Agency (FEMA) has made 60 numerous amendments to their grants related to flooding; and 61 62 WHEREAS, in Fund 469 Renewal and Replacement Projects the Borough needs to 63 budget an additional $201,457 for island wide underground storage tank removal and 64 replacement, reduce the budget for the Port Lions School underground storage tank 65 removal and replacement project by $82,148, reduce the Larson Bay and Old Harbor 66 HVAC equipment and controls, budget by $545,953, budget $545,953 for a new roof on 67 the Larsen Bay School, budget $1,547,255 for the Kodiak Middle School HVAC controls, 68 and Budget $624,427 for Peterson Elementary HVAC controls. 69 70 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 71 BOROUGH THAT: 72 73 Section 1: The FY2013 budget will be amended per the attached schedule. 74 75 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 76 THIS DAY OF 2013 77 78 KODIAK ISLAND BOROUGH 79 80 81 82 Jerome M. Selby, Borough Mayor 83 84 ATTEST: 85 86 87 88 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2013-01C Page 2 of 2 7 `,,ana KODIAK ISLAND BOROUGH 0 0o jji i :G AGENDA STATEMENT REGULAR MEETING OF: MAY 16, 2013 ITEM NO.: 13.D.1 TITLE: Declaring a Seat on the Parks and Recreation Committee Vacant. ORIGINATOR: Clerk's Office Staff FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Mr. Schroeder's letter of resignation APPROVAL FOR AGENDA: /J j SUMMARY STATEMENT: On Wednesday, April 24, 2013, Mr. Andy Schroeder submitted a letter of resignation for his seat on the Parks and Recreation Committee for a term to expire December 2013. 2.100.070 Vacancies. A. Other than by expiration of the member's term, the assembly shall declare a seat vacant when a member: 2. Resigns and the resignation is accepted; D. In the event of a vacancy on a board, committee, or commission for any reason other than normal expiration of a term of office, the clerk shall cause notice thereof to be published at least twice in a newspaper of general circulation within the borough. The notice shall set forth the vacancies and any qualifications of members. RECOMMENDED MOTION: Move to accept, with regret, the resignation of Mr. Andy Schroeder from the Parks and Recreation Committee for a seat term to expire December 2013, and direct the Borough Clerk to advertise the vacancy per Borough Code. • Kodiak Island Borough Page 1 of 1 Sheila Smith From: Andy Schroeder<aws99615 @gmail.com> Sent: Wednesday, April 24, 2013 12:52 PM To: Sheila Smith Subject: Resignation Member of the Borough Assembly, Please accept my resignation from the KIB Parks & Recreation Committee, which I announced at the 4/23/2013 meeting. With a second child on the way, I want to spend more of my evenings with my family. I thoroughly enjoyed my seven years on the committee and hope to one day serve the borough again in this or another capacity. Best Regards, Andy Schroeder 1 •d ° KODIAK ISLAND BOROUGH d d "add ' AGENDA STATEMENT ate;, REGULAR MEETING OF: MAY 16, 2013 ITEM NO.: 13.D.2 TITLE: Declaring Seats on the ArchitecturaUEngineering Review Board, Kodiak Workforce Regional Advisory Committee, and Planning and Zoning Commission Vacant. ORIGINATOR: Clerk's Office Staff FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Mr. Vinberg's Resignation Letter APPROVAL FOR AGENDA: SUMMARY STATEMENT: On Wednesday, May 1, the Clerk's Office received from Mr. Sonny Vinberg a resignation letter for his services on the following Borough boards: • Architectural/Engineering Review Board, term expires December 31, 2014 • Kodiak Regional Workforce Advisory Council, Architecture, Construction, and Engineering Designated Seat, term expires December 31, 2013 • Project Advisory Committee, term expires with Committee dissolution • Planning and Zoning Commission, Borough seat, term expires December 31, 2014 2.100.070 Vacancies. A. Other than by expiration of the member's term, the assembly shall declare a seat vacant when a member: 2. Resigns and the resignation is accepted; D. In the event of a vacancy on a board, committee, or commission for any reason other than normal expiration of a term of office, the clerk shall cause notice thereof to be published at least twice in a newspaper of general circulation within the borough. The notice shall set forth the vacancies and any qualifications of members. RECOMMENDED MOTION: Move to accept, with regret, the resignation of Mr. Sonny Vinberg from the Architectural/Engineering Review Board for a term to expire December 2014, the Kodiak Regional Workforce Advisory Council for a term to expire December 2013, and the Planning and Zoning Commission (Borough seat) for a term to expire December 2014 and direct the Borough Clerk to advertise the vacancies per Borough Code. Kodiak Island Borough Page 1 of 1 HUBERT (SONNY) W. VINBERG, JR, AIA PO Box 78, KODIAK,AK 99615-0078 PHONE(206)790-4502 EMAIL ADDRESS: SONNYVINBERG@HOTMAJL.COM May 1, 2013 RECEIVED Ms.Jessica Kilborn, Assistant Clerk Office of the Borough Clerk MAY - 1 2013 Kodiak Island Borough 710 Mill Bay Road, Room 101 Kodiak,AK 99615 f BOROUGH CLERKS OFFICE KODIAK,ALASKA Dear Jessica, L Effective immediately, I hereby notify the Kodiak Island Borough of my resignation from the following boards: Kodiak Island Borough Architectural and Engineering Review Board. Kodiak Island Regional Workforce Advisory Committee. Kodiak Island Borough—Project Advisory Committee,Zoning Code Re-Write. Kodiak Island Borough, Planning&Zoning Committee. With my recent layoff from Koniag, Inc. and a lack of job opportunities within my field of expertise of architecture,planning„and GIS,I am forced to seek opportunities elsewhere. I have enjoyed my time serving, publicly,and wish the KIB much success. Please pass on my notification to the appropriate personnel. If any comments or questions, I can be reached via email at sonnyvinberg @hotmail.com or on my cell at (206) 790-4502. Sincerely, Sonny Vinberg, AIA ® M....; ., - ..s �,� .... �, ,�, �� _ n, . . 'V._nom® o `" ° ''' KODIAK ISLAND BOROUGH AGENDA STATEMENT "fit.: REGULAR MEETING OF: MAY 16, 2013 ITEM NO.: 13.D.3 TITLE: Accepting the Resignations of Project Advisory Committee Members (Janet Buckingham and Sonny Vinberg). ORIGINATOR: Clerk's Office Staff FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Resignation letter APPROVAL FOR AGENDA: SUMMARY STATEMENT: On April 29, 2013, Ms. Janet Buckingham, Executive Director of Discover Kodiak, provided a letter regarding the resignation of her position at Discover Kodiak. Ms. Buckingham also serves on the Project Advisory Committee for the code revision project and due to her departure from Kodiak, there is a need to vacate her seat on the Committee. On May 1, 2013, Mr. Sonny Vinberg also tendered his resignation from this board. Resolution No. FY2011-08B which is on the agenda will amend the composition of this Committee by reducing the number of seats. These seats will not be refilled and no direction is needed for the clerk to advertise the vacated seats. RECOMMENDED MOTION: Move to accept, with regret, the resignations of Ms. Janet Buckingham and Mr. Sonny Vinberg from the Project Advisory Committee. Kodiak Island Borough Page 1 of 1 Jessica Kilborn From: Janet Buckingham <janet @kodiak.org> Sent: Monday, April 29, 2013 3:27 PM To: Nova Javier Subject: Important News from Discover Kodiak Nova: Please forward this email to the Mayor, Borough Assembly and Borough Manager. Thanks! --1B Dear Mayor Selby, Borough Assembly Members, and Borough Manager: This letter is to inform you that I have resigned my position at Discover Kodiak and will be leaving Alaska to return home to Moab, Utah,on May 20. It has been my great honor and joy to serve you and come to know and love the Kodiak Island Archipelago. Living here has been one of the greatest adventures of my life and this job has truly been the pinnacle of my professional career. But even as eagles create their unforgettable chatter and sea lions play outside my window, home calls to me. It has been difficult to be so far away from my family as I lost my mother and as my daughter was diagnosed with breast cancer. Simply put, it's time to return to the desert where I can be within driving or at least reliable flying distance of family. I have a great job that I start in early June, and will give me an excellent transition into retirement in a few years. Please know that the Board of Directors is aggressively pursuing my replacement and will be carefully monitoring Discover Kodiak in the interim. We are in a strong financial position and stand by to help you promote and market your business domestically and internationally. If you have any questions, please feel free to call our board chair,Jim Rippey or any of our hardworking board that includes Bob Stanford,Susan Johnson, Darlene Turner,Jan Chatto, Chris Fiala, Charles Bona, Gus Gustafson,and Marya Halvorsen. Please stop by and say goodbye if you have the opportunity. Better yet,come say goodbye at the Chocolate Lover's Fling on May 18! It has been my great pleasure to be a part of the Kodiak community for the past five and a half years. Jcvitet Janet Buckingham Executive Director Discover Kodiak (907)486-4782 janet @kodiak.org Follow us at: httn://www.facebook.com/kodiakalaska Also follow us on twitter.com by searching for kodiakalaska. HUBERT (SONNY) W. VINBERG, JR, AIA PO BOX 78, KODIAK,AK 99615-0078 PHONE(206)790-4502 EMAIL ADDRESS: SONNYVINItERG@HOTMAIL.COM May 1,2013 RECEIVED Ms.Jessica Kilborn, Assistant Clerk Office of the Borough Clerk MAY - 1 2013 Kodiak Island Borough 710 Mill Bay Road, Room 101 Kodiak,AK 99615 (cri59.. BOROUGH E OFFICE KODIAKCL,ALASKA RK'S Dear Jessica, Effective immediately, I hereby notify the Kodiak Island Borough of my resignation from the following boards: Kodiak Island Borough Architectural and Engineering Review Board. Kodiak Island Regional Workforce Advisory Committee. Kodiak Island Borough—Project Advisory Committee,Zoning Code Re-Write. Kodiak Island Borough, Planning&Zoning Committee. With my recent layoff from Koniag, Inc. and a lack of job opportunities within my field of expertise of architecture, planning„ and GIS, I am forced to seek opportunities elsewhere. I have enjoyed my time serving, publicly,and wish the KIB much success. Please pass on my notification to the appropriate personnel. If any comments or questions, I can be reached via email at sonnyvinberg @hotmail.com or on my cell at (206) 790-4502. Sincerely, Sonny Vinberg,AIA a A KODIAK ISLAND BOROUGH AGENDA STATEMENT nit REGULAR MEETING OF: MAY 16, 2013 ITEM NO.: 13.D.4 TITLE: Acceptance of the Fox Lawson and Associate's Employee Classification and Compensation Study ORIGINATOR: Borough Manager • FISCAL IMPACT: ® Yes $ or❑ No Funds Available ® Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Fox Lawson and Associates Classification and Compensation Study APPROVAL FOR AGENDA:* SUMMARY STATEMENT: The Kodiak Island Borough began the classification and compensation project in the fall of 2012. Staff worked closely with selected contractor Fox Lawson &Associates (FLA) to complete the project. FLA is a division of Gallagher Benefit Services and specializes in conducting total compensation studies for government organizations. FLA has 30 years of experience in conducting such studies for cities, counties and other public sector organizations. The project team at FLA has worked together on over 500 similar engagements nationwide and including work with numerous Alaska public sector organizations. These include the City of Kodiak, the Kenai Peninsula Borough, the City of Unalaska and the City of Soldotna. The City of Kodiak recently accepted and will be implementing the work performed by FLA in their FY14 budget. Staff has now received the completed Classification and Compensation Study from FLA. The study recommends that Borough employees salary and benefits be based on the market for labor. By keeping up with the market, the Kodiak Island Borough remains an attractive place to be a carreer public servant and the citizens of Kodiak can feel comfortable that public employees that are hired are competent. Attracting and retaining professional public employees should be a major goal of local government. To do this, the FLA study recommends that a new Salary Range Placement Process be adopted. This new placement process will reflect current market wages and benefits. This effort will be invaluable as the future will bring more rules, regulations and complexities that require a highly educated and experienced workforce. The process enlisted by FLA was comprehensive. All Borough job descriptions were analyzed and the Borough's adopted Personnel Manual and the Collective Bargining Agreement were reviewed. FLA met with employees and requested that position description questionnaires (PDQs) be completed. The PDQ's described each position's essential functions and duties. They were reviewed for consistency and approved by management and returned to FLA. Eight Occupational Panels (jobs similar in nature) were convened to gather information on the type of work being performed at each level. The result of these meetings was that FLA revised and developed new job descriptions, ensuring all requirements regarding essential functions and minimum qualifications of the position were included, as well as any requirements for additional certifications due to any federal or state requirements. Kodiak Island Borough Page 1 of 2 °a- ° "'_ KODIAK ISLAND BOROUGH AGENDA STATEMENT The Decision Band Method employed by FLA determined the placement of each position classification into an overall Borough job structure. DBM is a highly effective method of objectively evaluating the worth of a job to an organization as well as providing for a consistent and valid approach to comparing and contrasting jobs. Because all jobs require incumbents to make decisions in order to perform their jobs, decision-making is the logical and equitable basis on which to compare jobs within an organization. FLA used many sources to conduct its market analysis of current Borough pay and benefits. Borough job descriptions were compared to other public sector jobs of a similar nature in Alaska as well as in the Lower 48 states. The results showed that overall, the average of all current Borough salaries and benefits is generally consistent with the market, but there are a number of positions that are not keeping pace. This study is now complete. Lori Messer with FLA is providing copies of the final report to the Assembly and will present its findings at the May 9, 2013 work session. As a result of this effort, it will be recommeded that the the Assembly take the following two actions: 1. Accept the Report. 2. Implement the Salary and Benefits Recommendation and create a new Salary Range Placement Process. The FLA report should be reviewed and a motion to accept it can be made at your May 16, 2013 meeting. Implementing the recommendations of the report can only be done after review and a positive recommendation by the Personnel Advisory Board (PAB). Should the PAB agree with the conclusions of the FLA study, they will be recommending that the Personnel Manual be amended by substituting the current Salary Range Placement Process found in Section 308 with the Decision Band Method. Should the Assembly agree with the recommendation of the PAB, any changes in salary will be approved with the adoption of the FY14 Budget on June 6, 2013. Having an objective review of the Borough's present salary and benefit package by an independent qualified consulting firm (a similar effort has not been performed since the mid 1980's), one that performs this type of work thorughout the United States and Alaska is important. The market for labor in Alaska continues to change. This new system will carry the Borough into the 21s` century and will go a long way to guarantee that future Borough staff and the Kodiak community will have a competent workforce. RECOMMENDED MOTION: Move to accept the Fox and Lawson and Associates classification and compensation study conducted for the Kodiakbla • c • • •h.and_.-- at a new salary plac- •• _ - • • - - • • • -• -ction 30: • - - 'ersonnel Manual . Kodiak Island Borough Page 2 of 2 (ftFox Lawson e3 Associates a Division of Gallagher Benefit gSgER, Compensation and Human Remrates Specialists Kod_t12 0@=fld Borough, AK Com nsatioui Study o ° FEZ:44, 41:� +r ti 4 ,y Y N kFO s IO O og J„„R•.r� r , V .v` cGall. •her Benefit Services Inc. u.. thinking ahead Table of Contents • Study Background 3 • Borough Compensation Philosophy........ ................ ............ ....... ..... ......... ......... 5 • Summary of Job Analysis 6 • Decision BandTA4 Method 7 • Classification Structure 13 • Survey Methodology 14 — Benchmark Jobs 15 — Survey Participants 16 — Published Data Sources 17 — Geographic Differentials 18 — Process 19 • Summary of Salary Data Comparisons 20 — Recommendations 32 — Proposed Pay Structure... .... . .......... ....... . ...... ............. ................ 33 — Implementation Cost 34 • Summary of Pay Practices & Benefits Data... ... ......... ...... ...... ... .......... .......... ....... 35 — Summary of Pay Practices 36 — Summary of Benefits Data 41 • Conclusions 51 • Recommendations 52 • Administrative Recommendations 53 co.Fax Lawson a Associates amt.,d fafghr Bcdn Sc.l iti 2 Study Background • Fox Lawson & Associates was engaged to perform a review of compensation and benefits for the Kodiak Island Borough and make recommendations regarding: — Job structure and individual position allocations; — Job evaluation methodology; — Current state of compensation and benefits; — Market competitiveness of specific employee benchmarks; — Benefits and costs associated with recommendations; — Implementation and transition options; and, — Pay practices, policies and overall compensation program. • The major consideration of the Borough is to establish market comparisons to the current range midpoints for existing positions at the Borough to ensure competitiveness in pay. • The following items were provided by the Borough to facilitate the study: — Organization materials; — Current job descriptions; and — Current compensation and pay structure information for employees. CD Fox Lawson&tams .DMxndfdlvtr&�duSw�uc. 3 Study Background • Compensation and classification objectives were identified and include: — Compensation levels reflective of public sector labor markets covering Borough jobs with pay grade midpoints reflective of the 50th percentile of the relevant labor markets: • All positions compared to similar-sized cities and boroughs throughout Alaska and select cities in the Pacific Northwest, including: Boise, ID; Edmonds, WA; Bellingham, WA; and, Newport, OR; • Compensation will be viewed from a total compensation perspective, including base pay, employee benefits and applicable variable compensation. — Develop a pay structure where the midpoint is reflective of the defined labor market rates of pay. — Classifications will be placed in the salary structure based on their respective DBM rating and market data results. G) fox Lawson&assodams Devito of�& &nisi,Inc. 4 Borough Compensation Philosophy • Broad job classifications will be utilized to facilitate simplification and flexibility. • Internal equity job evaluation approach (DBTMM) consistent with broad class concept. • A total compensation approach , including benefits, will be taken into consideration . • Market parity will be assessed at the market 50th percentile. utson i2 5 Summary of Job Analysis • Existing job descriptions were collected and reviewed. • Employees completed Position Description Questionnaires (PDQs) to describe the work they are currently performing. • Occupational panels were facilitated by FLA to obtain employee input. • A classification structure was developed that consolidated and summarized jobs based on the type and level of work currently performed. • Job descriptions were developed utilizing information obtained from employee PDQs and the occupational panels. • Jobs within the proposed structure were evaluated utilizing the Decision BandTM Method (DBM). GI ! X Ear, DM«.,d Ca'k¢ra�duSmI it 6 Decision BandTM Method • The value of a job should reflect the importance of the job to the organization . • The importance of a job is directly related to the decision-making requirements of the job . • Decision-making is common to all jobs . • Decision-making is measurable . G-" Fox ta„sa,"93r Decision BandTM Method • DBM ratings address internal equity and supports development of pay structures. • Decision bands within DBM include: — Band F — Top Level Policy Decisions — Band E — Programming Decisions — Band D — Interpretive Decisions — Band C — Process Decisions — Band B — Operational Decisions — Band A — Defined Decisions • Bands are further subdivided into "grades" based on leadership responsibilities and "subgrades" based on areas such as difficulty and complexity. • UM ndGdl y,hT&Tdu5w„II a DBM Step 1 - Bands Band As Band B Band C Band D Band E Band F defined operational process interpretive programming policy 't �r t',: i 6":' y :'gym#^ �, " r,," �. +� v R +'� ry "iu:.e �`'`"' �''... FRmM`�4' - yR �* Z "i4" ar„ ` a 41 $ : °fie' era n ;w y � f i si r �w ;�et ,np, I�l `°4 � `t4 4kal.� re�� r` 'l4R"3 elpvlp n, yt. k t x fif. : y a .,R lip Sven p ' ,w.A tat .,'t+0-y-w ;#1,.,,.t,,,;..-_ ,. ' Determinet� 1. 1' Interprets Plans �� ®etrrmmes :�f Selects .a, _ .,manner ands � � . � programs. � strategies; 1.9 , Dhow aned ,approPriate ' � , 4 .` - Organization„ speed to into programs= ,,, , ^ - 1 when to '. „ processtto �r�ar o a #h{ pa scope a ' defined " ' perform` accomplisha# plans!On andyl ' alloca es direction steps of operations of and goals sop rat on f. ` processes programs resources . rmeetrgoals- \ / Gam.Fox La d wson 9/WDCiafes .L)Mtn GilVh 4ditsmM IR 9 DBM Step 2 - Grade Authority Structural Sapiential Authority Authority Responsibility Accountability Advisability lnformability G . on&ai Fox Lawo «ajaas U� *si GAglr&Vdu Swi Ic 10 DBM Step 3 - Subgrade Primary Criteria Job ry Difficulty �X• • Is affected by: Duty !Duty y• Complexity Occurrence` � l Duty, P er ce n t Q -Is determined umber{ } Diversity,G Time-4Frequency-10, k"b y c aCn a ` l GO Fox'LIaUwSOtnf1 U i&AS:511dSin a IR 11' BEM Stmean BAND GRADE SUBGRADE 11 —Coordinating/Supervisory 2(5) 1(4) F - Policy 3 10 -Non-coordinating 2 1 2(5) 9— Coordinating/Supervisory 1(4) Top E - Programming 3 Leadership 8 - Non-coordinating 2 1 2(5) 7—Coordinating/Supervisory 1(4) D - Interpretive 3 6 - Non-coordinating 2 1 Mid - Mgmt 5—Coordinating/Supervisory 1 4) C - Process 3 4 - Non-coordinating 2 1 3—Coordinating/Supervisory 2(5) 1(4) - Staff Roles B -Operational 3 2 - Non-coordinating 2 1 3 1 —Non-coordinating 2 A - Defined 1 3 0 - Non-coordinating 2 1 G ,Fox Lawson&Associates Divot.,dGC.yu-Itedu Swans a a'. ga COESIcrayon eltrrudu re Classification ea &C Classifications UBM Rating [Administrative Support I[AdministrativeSupport Assistant II B21 I I[Administrative Support Specialist II B23 I Appraisal :AppraiserTechnician _ 821 - - - --. Appraiser - C41 I I [Code Enforcement JLode Enforcement Officer I("—B24-1 Fiscal Fiscal Assistant Al2 Fiscal Technician B23 Fiscal Analyst _ C42 [Information Technology J[IT_Technician II A13-B22 1 I I[IT Analyst II C42 I I — _JOT Administrator — — 1L—052 - J Landfill Operations Baler Operator 822 Senior Baler Operator B23 Baler Supervisor _ B32 _ I— _ _ I I I [Maintenance I[rMaintenance Specialist II 1322-B24 I I _ II`Maintenance Coordinator II C42 I [ .Management Support Management Analyst Management Specialist C43 I II II -J [Management I[Nlanager II D61 I I J[Director _ II E81"-E83 I L Planning _ Planner _ _ _, C42 [Projects J[Projects Assistant II B23 I I I[ProjectsInspector II B24 I I I Projects Manager II—C42-1 co.Fox Lawson a Associates Dust„dfdl glv adu Sots,hit S§ Survey Methodology • A custom survey was developed in collaboration with the Borough and comparator organizations were identified. • FLA distributed the custom survey to the comparator organizations. • FLA followed-up with each organization to encourage participation. • FLA reviewed and entered the data collected from participants. • FLA followed-up directly with the participants to clarify and validate missing or questionable information reported. • FLA asked organizations to make a match for only those jobs that reflected at least 70% of the duties as outlined in the benchmark summaries. — If there were any questions in job matching, we reference job descriptions, organizational charts and other information to verify that the match is valid. • All data are effective December 2012 and reflect an annual basis. • FLA follows the U.S. Department of Justice and Federal Trade Commission guidelines that state 5 job matches should exist per job in order to conduct statistical analyses or for drawing conclusions. .FxLa & i IINHa,dGO.ybr&,d Sc,t Lc 14 Survey Methodology — Benchmark Jobs Benchmark .t° a `1-40`,44;,r"-•-;‘A-8-4,1";!e Benchmark'Title,t k n. 8 " No . s, �: 3: Asa-tht > r-8-TrAccounting Technician 48 Appraiser Tech r•-2-1rAssessment Clerk I 5 Assessor 1-29-71-Associate Planer LRP/Et1F ( 10 Baler Operator I r-66—Tr Beler Operator II* 68 Solid Waste Baler/Landfill Supervisor* —401EBoroughi Clerk 63 Code Enforcement Officer I -7—TrCommunity Development Director 1 53 Construction Inspector/Engineer r-52- IrDeputy Clerk ( 41' Environmental Specialist n-4—II-Finance I-Finance Director 6 Fire Chief r-551EGeneral Acct/Revenue Acct 56 GIS Analyst r-67--rIT Supervisor 69 Maintenance Coordinator r-73--IfMaintenance Engineer 12 Maintenance Mechanic PCTechnician II 1 33 Programmer Analyst (--64-11-Project Manager/Inspector 36 Property Appraiser n-60—II-Resource Management-Officer 47 Secretary III 'Insufficient data collected for position G).Fox Lawson at Associates .DrrNm d[Aber 4,dn Sarin%IM1 15 Survey Methodology: Survey Participants • FLA developed a survey questionnaire to collect salary and benefits data. Questions in the survey were posed in a fashion that were standard and easy for participants to answer, as well as being easy to quantify and analyze. • The survey results represent data from the following 17 organizations: ".'N' �,. 4 �'����`# .� ^yk n4 �' i7q ir.'w �n ��a X"M:'-�' � �'� 7 3 i�o r xk sli•�''� «':'Y' �}F,� �P' �'?x �� d Participatingprganizations �, Information Data Mined Utilizing AML' li City of Edmonds, WA Matanuska-Susitna Borough, AKT~ City of Fairbanks, AK City of Nome, AK City of Homer, AK IThorth Slope Borough,AK City of Juneau, AK City of Sitka, AK [—City of Kenai, AK fCityof Valdez, AK City of Ketchikan, AK City of Kaiak,,AK City of Unalaska, AK [–Fairbanks North Star Borough, AK Kenai Peninsula Borough, AK Ketchikan Gateway Borough,AK Kodiak Island Borough School District, AK G).Fox Lawson u Associates of Gallmbcr Una Scraccs,� 16 Survey Methodology: Published Data Sources • The following published survey data was incorporated into the analysis: Published Survey SourcesY ry >M Alaska Municipal League Survey Department of Labor, State of Alaska Economic Research Institute C) Fox Lawson&Associates rim*,dCtLa1c&nAt S°•k In 17 Survey Methodology: Geographic Differentials • Applying geographic differentials is a sound compensation practice in an effort to arrive at a more precise figure for use in analyzing and setting pay. • Just as data are trended forward to be effective for a current point in time, data should be adjusted to reflect cost of labor differences between geographic areas. • Geographic adjustment factors are shown below: Comparison Locations Differential Factor Adjustment Anchorage,AK 98.96667 1.0104 rBarrow,AK IT 99.45-1r 1.0055-1 Dutch Harbor,AK 99.7 1.003 [-Edmonds,WA Ii -101 25-7T-0.9877—, Fairbanks,AK 98.88333 1.0113 [-Homer,AK 1 -98.26667—ni1.0176 I Juneau,AK _ 95.23333 1.0501 [—Kenai,,AK r--98.59667-1�-1.0151-7 Ketchikan,AK 1.0569 �Kodiek,AK ir-100-11-1 Matanuska-Susitna Borough,AK 103.1667 0.9693 [-Nome,AK fir--99.56667-1r-1.0044-1 Seward,AK 98.21667 1.0182 fSitka,AK r-94.78333-17-1.055 Soldotna,AK 98.21667 1.0182 [-State of Alaska r-98.8833-1[ 1.0113 [-Valdez,AK 1r-98.76667-7r-1.0125-1 Base City: Kodiak,AK 110 Fox Lawson a Assoctas nM*n'scarier&.du Scrscca ha. 18 Survey Methodology: Process • FLA performed several reviews of the data to identify any extreme data and to ensure validity and reliability of the data. • Through a statistical analysis, any salary figures that were considered extreme in relation to all other salary figures were excluded. • Various statistics were calculated (25tH 50th 75th, low, and high) in analyzing the data. • Once the survey analysis and report was completed, it was submitted internally through our firm's quality control process for review before it was submitted to the Borough. CD).FoXv , w Associates UMV,dCcl. ay&.du Seta=li 19 Summary of Salary Data Comparisons : Overview — On an overall basis of all benchmark jobs combined, the amount that the Borough is above or below the market is shown in the table below: • The 50th percentile of market data was used as the comparison point with the midpoint of the current pay ranges for benchmark classes, as this is where the Borough identified its targeted pay t t . Salary Range Comparisons Market Actual Salaries Market Actual Salaries vs KIIB Actual Salary vs;KIB Range Midpoint Range Range Range Minimum Midpoint Maximum 1.93% 0.00% -3.33% 0.86% -6.79% — Some benchmark jobs are further above and some further below the market median. GI Pox Lawson u associates •u elte dCu0YkT0rndnSc.aa ti< 20 Summary of Salary Data Comparisons — Graphical representations of benchmark position current salaries compared to market are shown on the following page and reflect how the Borough's salaries compare to the market utilizing a statistical procedure called regression analysis. — Regression analysis was utilized to blend market data with internal equity. • Regression trend line was used as an anchor for salary ranges and represents the "best fit" taking into account market parity and internal equity. Gr.712�ui.xxw.a/GOykc&nS ise.,a w 21 Summary of Salary Data Comparisons Kodiak Island Borough, AK Current Midpoint vs Market Salaries $140,000 $120,000 • • $100,000 • • • • - • .1 $80,000 • to • c . O- Q $800170 111 O $40,000 • $20,000 $0 A B C D E DBM Rating • KIB Range Mid • Adjusted Actual Salary —Linear(KIB Range Mid) —Linear(Adjusted Actual Salary) co.Fox Lawson u Associates •UM1101dfalagha du5miny 1.c 22 Summary of Salary Data Comparisons Kodiak Island Borough, AK Borough Actual Salaries vs Market Salaries $140,000 $120,000 • • $100,000 o • ,,, $80,000 I N To a $60,000 ■ O $40,000 • $20,000 $0 A B C D E DBM Rating e KIB:Avg Salary • Market:Adjusted Actual Salary —Linear(KIB:Avg Salary) —Linear(Market:Adjusted Actual Salary) Gp Fox Lawson a Associates •DivIdal dGdosivrecncilt Suvtn;he 23 Summary of Salary Data Comparisons • Kodiak Island Borough, AK Actual Range Minimum vs Market Range Minimum $90,000 $80,000 • • • /© $70,000 di q • in $60,000 • O 9 cC $50,000 9 • • • $40,000 • • ® ■ • $30,000 A B C D E DBM Rating o KIB Range Min • Mkt:Adjusted Annual Min —Linear(KIB Range Min) —Linear(Mkt:Adjusted Annual Min) G).Fox Lawson n Associates Ds.rt,dcen. ,ncnduso.�Inc 24 Summary of Salary Data Comparisons Kodiak Island Borough, AK Actual Range Midpoint vs Market Range Midpoint $120,000 • $100,000 • • $80,000 • • e w co it is 0 TO $60,000 - c • ' Q $40,000 $20,000 $0 A B C D E • DBM Rating e KIB Range Mid • Mkt:Adjusted Annual Mid —Linear(KIB Range Mid) —Linear(Mkt:Adjusted Annual Mid) GI Fox Lawson a Avadates that.dGYyfv&,dn Sa,t Inc 25 Summary of Salary Data Comparisons Kodiak Island Borough, AK Actual Range Maximum vs Market Range Maximum $160,000 $140,000 ■ $120,000 • • • $100,000 m • • O ur $80,000 • $60,000 ■ . $40,000 $20,000 $0 A B C D E DBM Rating o KIB Range Max • Market:Adjusted Annual Max —Linear(KIB Range Max) —Linear(Market:Adjusted Annual Max) C) Fax Lawson It ASSOUaar Unman d C 1glvr Basin Scrviccn Inc 26 1 Summar� of Salary t a'ta 'Com� arisons Y.. � Position Borough Actual Actual Difference Borough CurrentillActual Difference P.a Ran.a Mid.oint Accounting Technician I $50,775 II $44,490 I 12.38% I $54,004 II $44,490 1 17.62% Appraiser Tech II $47,236 II $56,149 I -18.87% 1 $51,402 II $56,149 I -9.24% Assessment Clerk I II $44,324 II $46,965 I -5.96% I $42,188 II $46,965 1 -11.32% Assessor II $97,760 II $98,432 I -0.69% 1 $84,228 II $98,432 I -16.86% Associate Planner LRP/ENF II $83, 00 II $58,077 I 30.20% II $70,858 II $58,077 I 18.04% Baler Operator I II $56,155 II $58,128 I -3.51% II $56,738 IL $58,128 I -2.14% Baler Operator ll IF $70,858 I N/A N/A I $61,101 1 N/A N/A Solid Waste Baler/Landfill Supervisor I $76,306 I N/A N/A I $67,444 1 N/A N/A _ Borough Clerk • II $100,121 IL $85,892 I 14.21% I $80,169 II $85,892 I -7.14% Code Enforcement Officer II $59,611 11 $67,675 I -13.53% I $64,194 11 $67,675 I -5.42% Community Development Director I $97,760 11 $107,726 Il -10.19% I $84,119 II $107,726 1 -28.06% Construction Inspector/Engineer II $69,130 II $59,490 13.94% I $69,130 11 $59,490 I 13.94% Deputy Clerk I $67,444 II $59,872 11.23% I $61,101 II $59,872 I 2.01% Environmental Specialist I $80,169 II $52,467 I 34.55% I $80.169 II $52,467 1 34.55% Finance Director I $99,840 II $114,488 I -14.67% I $86,334 II $114,488 I -32.61% Fire Chief I $90,704 II $94,206 1 -3.86% _ I $78,214 1,1 $94,206 ] -20.45% General Acct/Revenue Acct 1 $70,250 Il $67,582 3.80% I $70,858 1I-$67,582 4.62% GIS Analyst I $56,738 II $71,768 I -26.49% 1 $66,560 II $71,768 1 -7.82% IT Supervisor I $83,200 II $92,701 I -11.42% 1 $70,858 II $92,701 I -30.83% Maintenance Coordinator 1 $82,174 11 $73,823 I 10.16% $70,858 I $73,823 1 -4.19% Maintenance Engineer I $76,306 II $77,069 I -1.00% I $65,799 II $77,069 I -17.13% Maintenance Mechanic I $58,157 11 $47,937 1 17.57% I $59,611 II $47,937 1 19.58% PC Network Technician II I $54,004 11 $52,528 I 2.73% I $59,611 11 $52,528 1 11.88% Programmer Analyst I $76,960 11 $72,978 I 5.17% I $65,799 11 $72,978 I -10.91% Project Manager/Inspector I $86,334 II $83,525 I 3.25% I $74,445 II $83,525 I -12.20% Property Appraiser I $64,194 11 $70,642 I -10.04% I $65,799 II $70,642 I -7.36% Resource Management Officer L $87,360 II $75,353 II. 13.74% I $74,445 II $75,353 I -1.22% Secretary III I $40,914 II $47,659 I -16.49% I $44,324 II $47,659 I -7.52% GO.Pox Lawson a Associates omits,dCalhahr radii Sot,Fc t .7= ' ast'1 +t`; c#;x c d as via- ^i!:�C�. d °d 7 srn�" s ° '-27 .:: ; , . N +,r .vw..±b.`` � ti:C'�S :..k..-�.. .t.« s:,4:fL�E,-s t," ...�:;.,«r5�t � ._n Summary of Salary Data Comparisons • KEY MEASURES: Overall, current midpoints of all positions are competitive with the 50th percentile of actual salaries within the defined labor market (6.79% below the market 50th) for all classifications combined. • The following guidelines are used when determining the competitive nature of current compensation: — +1-5% = Highly Competitive — +/-10% = Competitive — +/-10-15% = Possible misalignment with market — >15% = Significant misalignment with market • Current actual rates of pay compared to market actual rates of pay are highly competitive, leading the market by 0.86%. • Overall, current salary ranges are highly competitive with the median of the defined labor market (at the market 50th) compared to the current midpoint for all classifications combined. • Current range minimums, in aggregate, lead the market by 1 .93%. • Current range maximums, in aggregate, lag the market by 3.33%. • Individual comparisons vary. • Longevity, performance and hiring conditions may explain some differences in actual salary. C) Fox Lawson u Associates Divhico oI«ati 28 Summary of Salary Data Comparisons • Based on this definition of competitiveness, on an overall basis of all jobs combined , the Borough is highly competitive with the market. • 10 individual jobs' actual salaries fall outside of the competitive category, as detailed on the following pages. Fcx Lawson n tcwxs 29 Summary of Salary Data Comparisons • Positions lagging the market (indicating a possible or significant misalignment with the market): • Position Title Borough Cu%rent`R Market Actual Difference•;,Range MiPP 19,t e _ M..3 _` Finance Director $86,334 $114,488 -32.61% IT Supervisor $70,858 $92,701 30.83% Community Development Director $84,119 $107,726 -28.06% Fire Chief $78,214 $94,206 -20.45% Maintenance Engineer $65,799 $77,069 -17.13% Assessor $84,228 $98,432 -16.86% G .Fox Lawson a Associates a Unit.dCdlgkvlk,dit Swim,Lc 30 Summary of Salary Data Comparisons • Positions leading the market (indicating a possible or significant misalignment with the market): „ :, ,Borough Current;, w" Position Title �, : , , ? Range Midpoint Market Actual ) +- Difference 4 .�, Accounting Technician 1 $54,004 .$44A90 11. 17.62% Associate Planner LRP/ENF 1� $70,858 II $58,077 a 18.04% Maintenance Mechanic $47,937: i 19.58% $59 11 6. ._.,_ Gri,g'�"°7D Fox Lawson&Associates n aDiviston of Gallagher Bcnvht Scraaccs,Inc. 31 Salary Data Recommendations • In aggregate, current salary minimums, midpoints and maximums are highly competitive with the market. • The proposed pay structure, which takes into consideration internal alignment and external market data, expands the overall width of the pay ranges to 50% to align with the market and provide greater flexibility in pay administration. • The Borough should review the individual jobs, specifically those where a greater than 15% difference from the market exists, to determine if any further changes in grade and/or salary level are warranted for a particular job given that we may not be aware of all the internal factors affecting placement. 0 FirLawdson a Arc ttes on f&aIr&rdtSa.aq Iti 32 1 •'S;nfivr.-- 3 eAr'^z[Pr n l r ry 3:6 ..� H �n mow, �� � Salary Data .Recommendations iProposed Pay, Structure s ...'X�' ��. DBM Pal@ Efto EU 132a3 Spread All $32,190.34 $40,237.92 $48,285.51 50% Al2 $37,018.89 $46,273.61 $55,528.33 50% Al3 $40,720.78 $50,900.97 $61,081.17 50% B21 $42,756.82 $53,446.02 $64,135.23 50% B22 $44,894.66 $56,118.32 $67,341.99 50% B23 $47,139.39 $58,924.24 $70,709.09 50% B24/B31 $49,496.36 $61,870.45 $74,244.54 50% 625/632 $51,971.18 $64,963.97 $77,956.77 50% C41 $54,569.74 $68,212.17 $81,854.61 50% C42 $57,298.22 $71,622.78 $85,947.34 I 50% C43 $60,163.14 $75,203.92 $90,244.70 50% C44/C51 $63,171.29 $78,964.12 $94,756.94 50% C45/C52 $63,171.29 $78,964.12 $94,756.94 50% D61 $69,646.35 $87,057.94 $104,469.53 50% D62 $73,128.67 $91,410.83 $109,693.00 50% D63 $76,785.10 $95,981.38 $115,177.65 50% E81 $80,624.36 $100,780.45 $120,936.53 50% E82 $84,655.57 $105,819.47 $126,983.36 50% E83 $88,888.35 $111,110.44 $133,332.53 50% G) Fox Lawson a Aswctaas u „dcao. a,d!.s tiz °- ix* ,�s� av y�a �. .� ., , + , �,=�x'x &n' S.. �>` `;:�.�" s--.:dt.zla...�. n ""M,.�& . �Eex�C„z J �,wk, 3w.�,u".., k°<"W nat 3vu�€Scs z,3v''- . Salary Data Recommendations : Costs • The cost associated with bringing employee rates of pay to the minimum of the proposed pay structure is approximately $4,400, which represents 0. 14% of payroll. • The cost associated with employee's maintaining their relative position within the proposed range is approximately $176,000, which represents 5.76% of payroll. Gam.IX ia •nia� do &.a.so.� 34 Summary of Pay & Benefit Data Comparisons • A customized data collection form was created to collect benefits information in conjunction with the salary survey. • FLA distributed the survey to comparator organizations identified by the Borough . • FLA reviewed and entered the data collected from participants. • FLA followed-up directly with the participants to clarify and validate questionable information reported . G� FirLawessal tk, 35 Summary of Pay Practices : Pay Increases • The Borough leads the comparator market with respect to pay increases provided to non-exempt and union employees. • The Borough is on par with the comparator market with respect to pay increases provided to Exempt and Executive staff. EO3(includes na COLA, Pea maim CID Ogg(eo Omoacoao %CQResponding Com Non-Exempt 2.7% 5.5% 80% Exempt 3.0% 3.0% 80% 2.9% 3.0% 80% Union 2.6% 5.5% 67% • Data provided by 15 organizations. **2012 was atypical of the average increases provided by the Borough; historically, increases have been around 3% 4,it Lawson a Associates n sin dcdbyly dick Smi."Iti . . Summary of Pay Practices : Salary Ranges • Formal Salary Ranges are in place for 100% of the comparator organization's union positions. For non-represented positions (non-exempt, exempt and executive), 93% of the organizations have salary ranges in place. • The Borough leads the comparator market in salary range adjustments for all represented groups as summarized in the chart below. OE @ALT Range Adjustments Eqeu©dm Range CID @Eff47 Range Adjustment Adjustment** .�jRespond'+ng o Non-Exempt 2.0% 3.0% 64% Exempt 2.5% 3.0% 71% EinSIAM 2.8% NA 71% Union 2.0% 3.0% 64% • Data provided by 14 organizations. **Highest COLA in past 5 years; COLA typically runs around 2% al Fox Lawson&Associates n <rcao.n�adur.•c 37 Summary of Pay Practices : Full Time Status • 13 of the comparator organizations (87%) provided information related to the number of hours per week that qualifies an employee as full-time: — An average of 37.5 scheduled hours per week qualifies a position as full time; — The median number of scheduled hours per week to qualify for full time status is 40 (minimum reported is 30, maximum reported is 40); — At the Borough, 30 scheduled hours per week qualifies for full time status. • The Borough considers employees who work 30 hours per week full-time, which is significantly fewer hours than the aggregate of the market comparators. G� •D%v , nt us ❑�dcan.d==emd ,n, 38 Summary of Pay Practices : Variable Pay • The Borough provides lump sum payments for Executives and longevity pay for non-exempt, exempt, & union employee groups; • Additional forms of variable pay that are provided by approximately 33% of the comparator organizations include performance pay and 'other' pay (not detailed), which varies significantly from organization to organization; • Overall, the Borough is competitive with comparator organizations in its variable pay opportunities. Variable Pay Provided at Comparator Organizations 7 6 5 • O ' 4 o Non Exempt • R. ■Exempt °i 3 Executive • ■Union 2 I� I � . 0 Lump Sum Gain Sharing Team Skill Based Knowledge Performance Longevity Exec Other Incentives Pay Base Pay Pay Incentive • Data provided by 14 organizations. G) Fox Lawson•Associates Dwain dfdlsalrBc duSa.icn lr 39 Summary of Pay Practices : Overtime Pay Pay Types Captured in Hours Worked for Overtime Pay Calculation 100% 90% 80% 70% th 60% 50% 40% s 30°r° 20% rlit71 10% 0% .r' ♦ 4 n r �� 'A Yr d t•" Straight Time Holiday Vac/PTO Bereavement Jury/Court Hours • Data provided by 14 organizations. • 12 organizations apply overtime based on daily and weekly hours worked. • 1 organization applies overtime based on a 9 day/80 hour work schedule. • Consistent with the comparator market, the Borough includes all straight time in overtime pay calculation, excluding time not worked. G) Box Lawson s Associates Davit,of Cdhyh.+&mditSans; 40 Benefits : Retirement • The Borough contributes 22% to PERS on behalf of individual employees; employees contribute 6.75% ; • The Borough's contributions are on par with nn comparator organizations. *a ti e, " ,,• T'S:://411. y `S .. �` L x+ztu€i1s.�� .ar .� �x � „ �.. �',. ,� u. A; v'd Executive/Management Exempt Non-Exempt #Orgs Avg % #Orgs Avg% #Orgs Avg % Employer 13 19.20 13 19.20 13 19.20 Employee 13 7.7 13 7.7 13 7.7 *2 Alaska organizations have lower percentage contributions, lowering the overall averages,with ER contributions of 5% and EE contributions of 8% CD.Fox Lawson&Associates aDhilico✓an.,br&a/Sov ht 41 Benefits : Retirement • Consistent with the Borough , 77% of the comparator organizations offer employees the option of contributing to a tax-exempt retirement program that does not include an employer match ; • Annual employee contributions are subject to applicable IRS limitations. G) Fnx Lawson a nsmc4ms 42 Benefits : Paid Leave • The Borough's holiday leave program leads the comparator market by 2 days; • The Borough lags the market with respect to personal leave by not offering personal leave; however, the average personal leave offered by comparator organizations is less than 2 days and the Borough's holiday leave leads the market by 2 days; • The Borough provides for 8 bereavement days and the market provides for 7; • From a combined perspective for these three categories, the Borough is on par with the market. Holiday, Personal & Bereavement Leave 14 12 10 8 6 4 2 pia X I Holidays Personal Bereavement ©Average Days: Market ■Average Days: KIB co Fox Lawson&Associates niw*n of Galtatir xcnditScnc.,Inc 43 Benefits : Paid Leave • 4 of the surveyed organizations (33%) have a stand-alone vacation leave program; • The Borough has a stand-alone vacation leave program; • The Borough's vacation offerings are consistent with the comparator organizations offering a stand-alone vacation leave program. Vacation Leave 35.0 30.0 a,a E 25.0 � , 20.0 �. .,,:� '� � - �, � 15.0 . . : 10.0 e. . ' 5.0 ', 0.0 <2 Yrs 2 to 4.9 Yrs 5 to 9.9 Yrs 10 to 14.9 Yrs 15 to 19.9 Yrs 20 to 24.9 Yrs 25+Yrs °Average Days: Market •Average Days: KIB 4 ,Fax Lawson a Associates .Dont=dGOykv&Tk Sn•I Inv- 44 Benefits : Paid Leave • 4 of the surveyed organizations, 33%, have a stand-alone sick leave program; • The Borough has a stand-alone vacation sick program; • The Borough's sick leave offerings lead the market by 4 days annually. Sick Leave 16.0 14.0 12.0 10.0 !Or 8.0 6.0 4.0 • 2.0 0.0 <2 Yrs 2 to 4.9 Yrs 5 to 9.9 Yrs 10 to 14.9 Yrs 15 to 19.9 Yrs 20 to 24.9 Yrs 25+Yrs El Average Days: Market •Average Days: KIB C) Fox Lawson o Associates u ,dc ar.4 sc h 45 Benefits : Paid Leave • 8 of the surveyed organizations (67%) provide for a PTO bank, consisting of vacation and sick leave*; • PTO programs are more prevalent among the comparator organizations than separate sick/vacation programs; • The Borough leads the comparator market by approximately 32% when comparing combined sick/vacation accruals. Combined PTO* 50 45 40 35 Tr., + 30 �■�� C __S„ ` ` fi_� x 25 ? � 20 , � - �15 1 I �° 10 E. . ' ,� 'i, '-. :; , ,e mow. 5 o , . . , . <2 Yrs 2 to 4.9 Yrs 5 to 9.9 Yrs 10 to 14.9 Yrs 15 to 19.9 Yrs 20 to 24.9 Yrs 25+Yrs 0 Average Days: Market •Average: KIB SickNacation Combined 'Combined PTO for the comparator market includes vacation and sick leave, with the exception of 1 organization which includes holiday, personal and bereavement in the PTO accrual GI Fox Lawson*Associates nfraion dG'atsahrBc.dn%myc>Inc 46 Benefits : Flexible Benefits • The Borough offers a Flexible Spending Account (FSA) program, consistent with the 75% of the comparator organizations; • With the exception of FSA, cafeteria offerings are not prevalent among the comparator organizations; • The Borough is aligned with the market with respect to its cafeteria offerings. Cafeteria Offerings None CDHP r Full Flex Simple Choice FSA Premium Conversion 0 2 4 6 8 10 12 14 •Data Not Provided •No •Yes Gam.Fox Lawson&Associates 47 Benefits : Health & Dental Premiums • The Borough's premiums exceed the average monthly premiums of the comparator organizations; • The Borough contributes 83% of the monthly premium and the market average contribution of the comparator organizations is 88% of monthly premiums; • While the Borough contributes approximately 5% less, from a percentage contribution perspective, than the comparator organizations, the overall expenditure for the Borough is higher. Medical & Dental: Employer Monthly Medical & Dental: Total Monthly Premiums Contributions 3500 $3,000.00 $2,000.00 3000 $1,000.00 $0.00 2500 EE EE+1 EE+Family •KIB Contribution •Avg Market Contribution 2000 1500 Medical & Dental: Employee Monthly Contributions 1000 $600.00 500 $400.00 $200.00 0 EE EE+1 EE+Family $0.00 EE EE+1 EE+Family •KIB: Avg Monthly Premiums •Market:Avg Monthly Premium ■KIB Contribution •Avg Market Contribution GOFox Lawson&Associates U rich d Cdleykr&idf Swim,hc. 48 Benefits : Basic Life Insurance Coverage • The Borough provides employees with $75,000 worth of employer-paid basic life insurance coverage; • Comparator organizations, on average, provide $35,400 worth of basic life coverage; • The Borough leads the market in basic life insurance coverage for employees. G .it ,Ek UM ,dG'Sk yBTduccMa,I2 49 Benefits : EAP and Wellness Programs • 20% of the comparator organizations surveyed offer an Employee Assistance Program. • 54% of the comparator organizations surveyed offer an employee wellness programs which includes a variety of health information resources, health assessments, and/or discounts to employees. • The Borough provides for EAP and wellness programs for its employees through the health insurance program . G� ! z La 50 Benefits : Conclusions • From an aggregate perspective, the Borough's benefit program offerings and expenditures are competitive with the comparator market. C) Fnx[awsa,s Amxlaar 51 Benefits : Recommendations • A diagnostic review of the health and dental insurance programs is recommended due the significantly larger premiums (62% more for family coverage) being incurred by the Borough compared to the comparator organizations. While many factors may be attributable to the difference (ie, plan provisions, experience ratings, census, etc. ) it warrants review to ensure the Borough is obtaining the most value for the programs. • Due to the competitiveness of existing benefits programs, no significant changes are recommended to the benefits programs provided by the Borough at this time. G") Fox Lawson a asothtes 52 Administrative Recommendations • Salary Structure Review/Updates — Annual Updates • In order to reflect necessary increases in the minimum and maximum rates appropriate for each job, the salary structure should be reviewed annually. FLA can provide the Borough with the average percentage increase for employee salaries and salary structures on an annual basis, or the Borough may use a labor market index. • It is recommended that the respective starting rates and maximums be increased by a percentage that reflects the market trends and the Borough's hiring experience. The use of a flat dollar amount increase would compress the structure over time. — Long-Term Updates • The Borough should reevaluate its overall structure at regular intervals (e.g., 2 to 3 years depending upon market movements) to ensure that its salary levels are consistent with the marketplace. • This would involve conducting a market salary study, such as was conducted here, every 2 to 3 years (depending on the economy) to make sure that the Borough's pay scales and employee salaries remain competitive. C) Fox Lawson n Associates pMScn dfdlgk..Bndn Sc.�M1+c 53 A;.- *tip _ KODIAK ISLAND BOROUGH x - ,, :. ; Office of the Manager ejy d Bud Cassidy, Borough Manager MEMORANDUM DATE: May 2, 2013 TO: Mayor and Borough Assembly FROM: Bud Cassidy, Borough Manager SUBJ: Change Orders -March 2013 INTRODUCTION KIBC 3.30.020 requires the manager to notify the Assembly if work by one contractor exceeds $25,000 "even performed in different geographic locations." Because of the nature of survey work, and the limited number of surveyors in Kodiak, two firms provide most of the work around town. As you can see they are hired by various Borough departments as well as for work associated with service area needs. The borough will continue to use these firms as we gear up for a future land sale as well as meet any surveying needs for our capital projects. SURVEYORS AUTHORIZED WORK KODIAK LAND SURVEYING—JIM PURDY, OWNER DATE AUTHORIZING DEPT. JOB DESCRIPTION AMT 10-23-2012 ENGINEERING AND Determination of the remaining $14,400.00 FACILITIES (EF) capacity at the landfill. 12-7- 2012 EF Phase I Quantity calculations at $ 6,920.00 the landfill. 12-17-2012 RESOURCE MGMT Kodiak High School Boundary $19,740.00 Survey TOTAL $41,060.00 ST DENNY SURVEYING, INC. —MARK ST. DENNY, OWNER DATE AUTHORIZING DEPT. JOB DESCRIPTION AMT 8-31-2012 SERVICE AREA #1 Surveying and staking $ 5,000.00 10-25-2012 SERVICE AREA #1 Surveying and staking $10,000.00 11-27-2012 SERVICE AREA #1 Surveying and staking $10,000.00 3-21-2013 SUBDIVISION SERVICES Subdivision of KIB land in WB $ 5,300.00 TOTAL $30,300.00 To the members of the Kodiak Island Borough School Board, Kodiak Island Borough Assembly • and Mr. Mayor, We recently learned that members of the community are being asked to give thoughts on what alternatives should be added to the new KHS Renovation and Expansion Project. We hope we are not too late on expressing a strong interest in including an Indoor Jogging Track as a possibility. It can be elevated, above cafeteria or gym, for space saving measure. As you all probably know the weather here sometimes makes it extremely difficult for kids to get enough exercise. The cross country team had to resort to running the halls this spring because the outdoor track wasn't yet thawed. Exercise is essential to a student's mental and physical health. In addition to the students, the indoor track could act as a potential revenue source by opening it up for public use in the evenings, which would benefit the entire Kodiak community. We recently saw a cost estimate of approximately$424,000 (70% eligible for state funding) which seams more than reasonable given it's potential community wide health benefits. Please notify us of who else we need to take this to, or what meeting we need to be at to make this a possibility. Thank you for your time and efforts. Sincerely, Jennifer Webster, MD Kevin Nolan, MD Jurn_f_3(\en(cLuoin-lhcc . II to I�r0p'C xour (Li To the members of the Kodiak Island Borough School Board, Kodiak Island Borough Assembly and Mr. Mayor, We recently learned that members of the community are being asked to give thoughts on what alternatives should be added to the new KHS Renovation and Expansion Project. We hope we are not too late on expressing a strong interest in including an Indoor Jogginjrack as a possibility. It can be elevated, above cafeteria or gym, for space saving measure. As you all probably know the weather here sometimes makes it extremely difficult for kids to get enough exercise. The cross country team had to resort to running the halls this spring because the outdoor track wasn't yet thawed. Exercise is essential to a student's mental and physical health. In addition to the students, the indoor track could act as a potential revenue source by opening it up for public use in the evenings, which would benefit the entire Kodiak community. We recently saw a cost estimate of approximately$424,000 (70% eligible for state funding) which seems more than reasonable given its potential community wide health benefits. Thank you for your time and efforts. Sincerely, Jennifer Webster, MD Kevin Nolan, MD f •e 3i n i r o cc c t 4i S Wo-Uri greed ly Beane s 4-�-�e ysa--c, -*s e K N s , as we- t 0.s -Aka co+ uni J . kt4Atc-S . i •_�=1 A/la/Pei CD/2,J' Okia.,c0Cy ,C Skye) :,Jr / � 7/ Lidtsy--/ Tr7cJoA U /um-�c�fck / l p, / e'ccir- I Oat -ice Attaz 5e/ir C6-1K/sr o-Al JQIGi'IF zDQL$01miu ?ry - Maio li itiAAJud • i oat, 1 Introduced by: Personnel Board 2 Requested by: Personnel Board 3 Drafted by: Finance Director/HR Officer/Clerk 4 Introduced on: 05/15/2013 5 Adopted on: 05/15/2013 6 7 KODIAK ISLAND BOROUGH 8 PERSONNEL ADVISORY BOARD • 9 RESOLUTION NO. FY2013-01 10 11 A RESOLUTION OF THE PERSONNEL ADVISORY BOARD OF 12 THE KODIAK ISLAND BOROUGH URGING THE ASSEMBLY TO 13 ACCEPT THE FOX LAWSON AND ASSOCIATES REPORT ON 14 THE CLASSIFICATION AND COMPENSATION STUDY 15 CONDUCTED FOR THE KODIAK ISLAND BOROUGH • 16 17 WHEREAS, on August 2, 2012, the Kodiak Island Borough Assembly authorized the 18 Manager to execute Contract No. FY2013-04 with Fox Lawson and Associates to perform 19 an Employee Classification and Compensation Study; and 20 21 WHEREAS, the purpose of the KIB Employee Classification and Compensation Study is 22 to adopt a system that will support the recruitment, success, and retention of qualified and 23 productive employees and to reward activities that promote the Borough's vision, mission, 24 and values as an organization; and 25 26 WHEREAS, per KIB Personnel Manual Section 305, the Borough Manager recommends 27 to the Personnel Advisory Board changes needed in the salary range placement process; 28 and 29 30 WHEREAS, the KIB Employee Classification and Compensation Study is now complete 31 and it is necessary to amend the Personnel Rules and Regulations to adopt the revisions 32 stated in this resolution, and 33 34 WHEREAS, wages and hours are mandatory subjects of collective bargaining and it is 35 understood that the Assembly cannot unilaterally change wages for union employees 36 subject to a collective bargaining agreement; and 37 38 WHEREAS, the recommendations made in this resolution should become effective as 39 soon as possible for all employees who are not subject to collective bargaining or whose 40 salaries are not determined by the Assembly on a contractual basis. 41 42 NOW, THEREFORE BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH 43 PERSONNEL ADVISORY BOARD, after review of the proposed changes in the KIB 44 Employee Classification and Compensation Study, adopts the following changes to the KIB 45 personnel manual: 46 47 Section 1: Section 307 of the KIB personnel manual is amended as follows: Kodiak Island Borough, Alaska PAB Resolution No. FY2013-01 Page 1 of 3 48 49 Section 307, SALARY SCHEDULE 50 The Borough Manager shall be responsible for the development of a salary 51 range placement process and schedule (Appendix A) through analysis of 52 cost of living factors, prevailing rate of pay in both public and private 53 industry and other pertinent factors. Any proposed changes to the salary 54 schedule such as cost of living or other adjustments shall be submitted to 55 the Assembly as part of the annual budget ordinance for adoption. 56 57 Section 2: Section 308 of the KIB personnel manual is repealed: 58 59 -=- - _•_ _ A - - , . 'e . -- 60 0 .. . 61 y. •62 = • -- -• - - - •- • - -- 63 = 64 •65 • -= - - -• - -- e e't. • = e et • -- -- • . 66 67 for cuch factors as: 68 69 70 71 . .. 72 73 74 75 76 77 = 78 79 salary cchodulo using tho Salary Placomont Analysis Convercion Table 80 . 81 82 Salary Placomont Analysis Selo (43 E24 (-4 _ (5-) ( ( AAirr Mia Addtl- Nth gasper} Daily Total Rey- Reg- Cortf. Supv Sibility €bus Exp. Rem 9rg Nene-0 9--9 Y 5 9-- S-040 S-0-1-5 ftS:--4 1 yr 3 N--0 4-2-4 E 10 20 E 10 20 A. . 8 2yr-6 3-5-8 MM-20-30 MM--28-30 B.A. 12 3yr 0 6 8 12 UM-39-49 UM 30 10 M.A. 15 4yr 12 M 10 45 PhD 20 5yr.i-_1° 83 7` ` Kodiak Island Borough, Alaska PAB Resolution No. FY2013-01 Page 2 of 3 84 Section 3: The Decision Band Method of the KIB Employee Classification and 85 Compensation Study is hereby incorporated as Appendix A in the KIB 86 Personnel Manual per the attached Exhibit A (6 pages). 87 88 BE IT FURTHER RESOLVED THAT THE KODIAK ISLAND BOROUGH PERSONNEL 89 ADVISORY BOARD, per KIB Personnel Manual section 305, urges the Assembly to 90 approve an ordinance reflecting changes to the salary range placement process and 91 accept the KIB Employee Classification and Compensation Study as presented. 92 93 ADOPTED BY THE KODIAK ISLAND BOROUGH PERSONNEL ADVISORY BOARD 94 THIS IJ DAY OF 771,2r 2013 95 a 96 KODIAK ISLAND BOROUGH 97 98 99 100 /� '• 101 Personnel Advisory Board Chairperson 102 103 ATTEST: 104 105 E;friot,t4)---ckidlty,__ 106 107 Lauri Whiddon, HR Officer/Executive Assistant • Kodiak Island Borough, Alaska PAB Resolution No. FY2013-01 Page 3 of 3 c j 7nV444 4414 b+p .1 ist4 F �n r n '1' 14:14 .ks * .v 4 l 5 a �eci�s o � and M � Me�thod } �I sf 3 rx 3 ✓' 'a k ' ($ " ''" xs yk st" o The value of a job should reflect the importance of the job to the organization . • The importance of a job is directly related to the decision-making requirements of the job . ▪ Decision-making is common to all jobs. • Decision-making is measurable . Foy l awsun A440011(.4 c v I In ww ul(',ill.y.Iwr Iknrirt Sarviio.ha b9 b ti a'Arf �.'M y t,.? ecisi®n o a M `ethod M .st w e r Fxr_ �M,�. �" ' .§i3i;.�a a".... jri'` "x�2�� �+.7 `'.4`: �✓, � • DBM ratings address internal equity and supports development of pay structures. • Decision bands within DBM include: — Band F — Top Level Policy Decisions — Band E — Programming Decisions — Band D — Interpretive Decisions — Band C — Process Decisions — Band B — Operational Decisions — Band A — Defined Decisions • Bands are further subdivided into "grades" based on leadership responsibilities and "subgrades" based on areas such as difficulty and complexity. • C?J Pus Lawson Asiux'ialc� v U�nau•,ul(lal Li��lxi IM�nln tinau..it 'w4. wY�- .�`i.r} r.�.§ was." a 1'werN r f '. 4if a r y '7r d�Y Y Y x av n M,' a. wt > ' Ban ° ' � 1 a 7Jy r l V V V �te� ds {W '.1 UY.;�,.yy�,,j �* -0Y` y.. � hw Band A Band "B f Band C Band D Band E Band F defined operational process interpretive : programming policy Determine Interprets Plans ,�e Determines manner and how and appropriate programs '4;4'1. trategies, Organization speed m into programs sco ' e, when . rocessQ� perform p operational and p perform ; accomplish direction, defined plans and , allocates ' ste s of <? operations o and • oals steps GQEW p p �" deploys resources to g ' processes programs r .• operation resources; meet goals .� a C'0 ''''', ;.f�^ t A'i xt r F . � irvr� gY � v h+n r 1'sy o , sFos Iawso';�As' :" tM y .F vTi.n u (lJgdmrlknrin Crrvuom q 0 1 .^'�"{. 1 , e pYB y"RtY �1i 1 .,. a. ,....14 w .AP+v.Y� i. be4 na.� ..r, .. s6�:. Yn,. n.dm u.,o- ..»�...,... . LAM Siagp 2 era r Authority • Structural Sapiential Authority Authority .- / Responsibility Accountability Advisability Onformability Fox I awsun s Associate,. �F✓ aUoi.mu nl Caihrin llrnelit Grn ice,!in OD I 0 I . � to r �" t,': - ad e � x �r y ,r µ; 1` 1,` .$1 +�T' +en^ .Y°. 4 n' r q z Primary Criteria D • Is affected by: Duty- Duty Complexity Occurrence I IS determined Numbers Diversity- Q Duty Percent€Q°■Du ies' � �: Duties Time by. Frequency ., Grp I I aL.•sun x .Asxkiatcs TU V iruc ere BAND GRADE SUBGRADE 11 -Coordinating/Supervisory 2(5) 1(4) F -Policy 3 10 - Non-coordinating 2 1 9-Coordinating/Supervisory 1�4) Top E - Programming 3 Leadership 8 -Non-coordinating 2 7-Coordinating/Supervisory 2(5) 1(4) J D -Interpretive 3 6 - Non-coordinating 1 . Mid Mgmt 2(5) 5-Coordinating/Supervisory 1(4) C'-Process 3 r 4-Non-coordinating 1 - 3-Coordinating/Supervisory 1(4) B -Operational Staff Roles 2 - Non-coordinating 2 • 1 3 1 -Non-coordinating 2 A - Defined 1 3 0 - Non-coordinating 2 + Fox F JWti011 S 55(Kldl['l dl)rviaun ul l•.,!i.iy!v-r::nclhSmit'q.lrn I Kodiak Island Borough Assembly Regular Meeting Guidelines May 16, 2013, 7:30 p.m., Borough Assembly Chambers Please announce: Please remember to turn off ringers on your cell phones or put them on vibrate. 1. INVOCATION Sergeant Major Dave Blacketer of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse any Assembly members who may be absent. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. All items in yellow are consent agenda items. Summary of Consent Agenda Items: Resolution No. FY2013-31 Approving the Village of Karluk and its Native Village Council to Participate in the FY2014 Community Revenue Sharing Program. Resolution No. FY2011-08B Amending the Composition of the Project Advisory Committee (PAC). * Declaring a Seat on the Parks and Recreation Committee Vacant (Andy Schroeder). Declaring Seats on the Architectural/Engineering Review Board, Kodiak Regional Workforce Advisory Council, and Planning and Zoning Commission Vacant (Sonny Vinberg). *' Accepting the Resignations of Project Advisory Committee Members (Sonny Vinberg and Janet Buckingham). Recommended motion: Move to approve the agenda and consent agenda. VOICE VOTE ON MOTION. 5. APPROVAL OF MINUTES — None. Kodiak Island Borough Assembly Guidelines May 16, 2013 Page 1 PLEASE ANNOUNCE: Due to the delay of the radio broadcast and web streaming, please place your \ calls at this time to speak under Citizens Comments. Your call will be placed in a queue and answered at the appropriate time. Local is 486-3231; Toll Free is 1-855- 492-9202. 6. AWARDS AND PRESENTATIONS A. Safe Boating Week Proclamation - Mayor Selby • Accepting: Coast Guard Auxiliary Flotilla Commander Drew Herman B. Safe Boating Award Presentation — Coast Guard Auxiliary Flotilla Commander Drew Herman C. Kodiak Chamber of Commerce Economic Development Update— Joe Bailor D. Kodiak Island Convention and Visitors Bureau Presentation — Janet Buckingham E. FY2014 Budget Slide Show Presentation — Finance Director Karl Short 7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) A. Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. Resolution No. FY2014-01 Establishing the Minimum Amount of Funds to Be Made Available From Local Sources for the Kodiak Island Borough School District for the Fiscal Year Beginning July 1, 2013 and Ending June 30, 2014. Recommended motion: Move to adopt Resolution No. FY2014-01. Staff Report— Manager Cassidy Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines May 16, 2013 Page 2 10. BOROUGH MANAGER'S REPORT 11. MESSAGE FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS — None. 13. NEW BUSINESS A. Contracts 1. Contract No. FY2013-28 Letter of Engagement for Legal Services Associated With the Sale of Revenue Bonds for the Long Term Care Facility. Recommended motion: Move to authorize the Manager to execute Contract No. FY2013-28 with Wohlforth Brecht Cartledge & Brooking of Anchorage, Alaska for a Letter of Engagement for Legal Services Associated with the Sale of Revenue Bonds for the Long Term Care Facility in the amount not to exceed $25,000 plus reimbursable expenses. Staff Report — Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. B. Resolutions 1. *Resolution No. FY2013-31 Approving the Village of Karluk and its Native Village Council to Participate in the FY2014 Community Revenue Sharing Program. 2. *Resolution No. FY2011-08B Amending the Composition of the Project Advisory Committee (PAC). C. Ordinances for Introduction 1. Ordinance No. FY2014-01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Commencing on the First Day of July 2013 and Ending on the Thirtieth Day of June 2014 (Fiscal Year 2014 Budget). Recommended motion: Move to adopt Ordinance No. FY2014-01 in first reading to advance to public hearing at the next meeting of the Assembly. Staff Report— Manager Cassidy Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines May 16, 2013 Page 3 2. Ordinance No. FY2013-01C Amending Ordinance No. FY2013-01 Fiscal Year 2013 Budget by Amending Budgets to Account for Various Revenues that are Over Budget, Provide for Additional Expenditures, and Move Funds Between Projects. Recommended motion: Move to adopt Ordinance No. FY2013-01C in first reading to advance to public hearing at the next regular meeting of the Assembly. Staff Report— Manager Cassidy Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. D. Other Items 1. *Declaring a Seat on the Parks and Recreation Committee Vacant (Andy Schroeder). 2. *Declaring Seats on the Architectural/Engineering Review Board, Kodiak Regional Workforce Advisory Council, and Planning and Zoning Commission Vacant (Sonny Vinberg). 3. *Accepting the Resignations of Project Advisory Committee Members (Sonny Vinberg and Janet Buckingham). 4. Acceptance of the Fox Lawson and Associate's Employee Classification and Compensation Study. Clerk's Note: Please see attached resolution on yellow paper from the Personnel Board. Recommended motion: Move to accept the Fox and Lawson and Associates classification and compensation study conducted for the Kodiak Island Borough and adopt a new salary placement process found in section 308 of the Personnel Manual. Staff Report— Manager Cassidy Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines May 16, 2013 Page 4 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 15. ASSEMBLY MEMBERS' COMMENTS Announcements — Mayor Selby The Borough offices will be closed on Monday, May 27, in observance of the Memorial Day Holiday. The Assembly will hold a joint work session with the Kodiak City Council on Tuesday, May 28 at 7:30 p.m. in the Borough Assembly Chambers. The next Assembly work session will be held Thursday, May 30 at 7:30 p.m. in the Borough Conference Room. The next regular meeting is scheduled on Thursday, June 6 at 7:30 p.m, in the Borough Assembly Chambers. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines May 16, 2013 Page 5 / KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET C Regular �/ Special Date: (-SIt �1aO13 Convened: Recessed: Reconvened: Adjourned: BY: BY: tut- BY: Ci,r 1 k) BY: C yi�C kL. BY: SOvi SECOND: SECOND: SECOND: U4N60 SECOND:: SECOND:II// KC/ten-- elia 46\-0 • tile- C C(6(4}A Regliuk 1 K0 • y 90,14-61 U\,\IV YES NO: YES NO YES NO YES . 'NO YES NO Ms. Austerman V/' Ms.Austerman Ms. Austermaq , / Ms. Austermarhq, y v/ Ms. Austerman Mr. Bonney y Mr. Bonney Mr. Bonney 4.... V Mr. Bonney w V Mr. Bonney IV/ Mr. Griffin ✓ Mr. Griffin Mr. Griffin ✓ Mr. Griffin ✓ Mr. Griffin ./ it Mr. Kaplan Mr. Kaplan Mr. Kaplan V Mr. Kaplan ✓ Mr. Kaplan Ms. Lynch V Ms. Lynch Ms. Lynch V. Ms. Lynch ✓ Ms. Lynch V WO Mr. Stephens ✓ Mr. Stephens Mr. Stephens ✓ Mr. Stephens ✓ Mr. Stephens V Ms. Stutes Ms: Stutes Ms. Stutes ✓ Ms. Stutes Ms. Stutes V LCHANGE OF VOTE? HANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?1 TOTAL: TOTAL: TOTAL: 5- TOTAL: 4 TOTAL: 5 2 The mayor may of vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Selby V Mayor Selby Mayor Selby Mayor Selby Mayor Selby / KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET CD Regular ' /Special Date: � .1L12 11--- Convened: Recessed: Reconvened: Adjourned: BY: 1,Y 1 fi' , ky BY: � 1 � BY: 1\14\-00191L—• Derv' BY: i C BY: 9U V"" 6 SECOND: `1 9r ,rI� SECOND:Ale \ SECOND: Shtilly6 SECOND: (nit) SECOND: II ii,,i451617 ,,, D �� kCI octscia_60L YES NO Y7 NO YES NO YES NO , - YES NO Ms. Austerman ✓ Ms. Austerman Ms. Austerman ✓ Ms. Austerman V Ms. Austerman Mr. Bonney Y Mr. Bonney Mr. Bonney ✓ Mr. Bonney j / Mr. Bonney Mr. Griffin ✓ Mr. Griffin Mr. Griffin ✓ Mr. Griffin vt / Mr. Griffin V Mr. Kaplan \ l ✓ Mr. Kaplan V. Mr. Kaplan ✓ Mr. Kaplan V\ / Mr. Kaplan , / Ms. Lynch All V Ms. Lynch 3 1 / Ms. Lynch. ) / Ms. Lynch /V Ms. Lynch v✓ Mr. Stephens ✓ Mr. Stephens ✓ Mr. Stephens V Mr. Stephens ,/I Mr. Stephens V Ms. Stutes t/ Ms. Stutes V Ms. Stutes Ms. Stutes AK v✓ Ms. Stutes V ]CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?.,CHANGE OF VOTE?' TOTAL: 17 0 TOTAL: 17 0 TOTAL: 17 /1 TOTAL: L TOTAL: 1 U The mayor may not vote except in the case where only six members of the assembly are present and there is a thr a/three tie vote of the assembly. Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit otfextend debate, previous question • Majority votes is majority of the membership (quorum). Point of Order and Recess. KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Regular c /' l Convened: Recessed: Reconvened: Adjourned: /0 : 19' \/ BY: dt/h BY: BY: BY: BY: SECOND: r1 otq, SECOND: SECOND: SECOND: SECOND: r ft) YES NO YES NO YES NO YES NO YES NO Ms. Austerma�'"r Ms. Austerman Ms. Austerman Ms. Austerman Ms. Austerman Mr. Bonney V Mr. Bonney Mr. Bonney Mr. Bonney Mr. Bonney Mr. Griffin ✓ Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin Mr. Kaplan 1 Mr. Kaplan Mr. Kaplan Mr. Kaplan Mr. Kaplan Ms. Lynch V/ Ms. Lynch Ms. Lynch Ms. Lynch Ms. Lynch Mr. Stephens V/ Mr. Stephens Mr. Stephens Mr. Stephens Mr. Stephens Ms. Stutes Ms. Stutes Ms. Stutes Ms. Stutes Ms. Stutes CHANGE OF VOTE? HANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE1 . ` TOTAL: f-'1 TOTAL: TOTAL: TOTAL: TOTAL: The mayor may not Vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby KODIAK ISLAND BOROUGH REGULAR MEETING I Regular Meeting of: Ho.,f, to l c2 D13 Please PRINT your name Please PRINT you5ename e XI IJa i �� �E IJ UJ ill e (Lig P .1)7V4/1717 \��v id �y.1 g \� \) (,, Bch ‘,,, \ c,_ ;741: t <<i,7(4 door/ V \ v .,-Ae,p. , (\`mac ✓/� \c/�/j\�\ V \k/1 ECONOMIC DEVELOPMENT SPECIALIST ANNUAL REPORT Kodiak Island Borough May 16, 2013 Comprehensive Economic Development Strategy (CEDS): The Chamber continues to host quarterly CEDS committee meetings. A total of four CEDS meetings were held during FY 2013. Our most recent topics of discussion included content and goal review with updates to the CEDS document, current housing challenge in Kodiak, expansion of fishing rationalization, construction projects around town and renewable energy projects. Each year the CEDS document is updated and reviewed by the CEDS Committee. After resolutions are received from the City of Kodiak, Kodiak Island Borough and Kodiak Chamber of Commerce the updated document will be forwarded to US Department of Commerce EDA. The CEDS document helps to coordinate the efforts of individuals, organizations and private industry concerned with economic and community development. The document is also used as a tool for communities to receive federal funding. Southwest Alaska Municipal Conference: Trevor Brown, the director of Kodiak Chamber of Commerce, continues to serve on the Southwest Alaska Municipal Conference Board of directors. Attended the SWAMC annual meeting in Anchorage in February. The Chamber of Commerce continues to get involved with the SWAMC projects, including letters of support and testimony for SB24 and statewide Geo Bond. Economic Development: Small business networking and development meetings. Saturday market development. Economic Development and housing survey. Lockheed Martin visit of community and launch site. Reach out to small business through holiday markets and storefront visits, blast emails, etc. Borough Mayors conference. Housing task force development and organization of meetings. Retail Meetings: The Chamber continues to be involved with the local retailers. The Sales Tax Free Day saw its fifth year this past March. Questionnaires were sent to retailers after the event. Responses were very positive. The City of Kodiak has designated the first Saturday in March Sales Tax Free Day. Shop local campaigns for holiday sales and sales tax free day included radio, newspaper and social media ads. Comfish: This year's Comfish event was held at the Convention Center and feedback from businesses, fishermen and the general public were all very positive. The chamber turned away 15+ potential vendors and is considering bringing in a tent nest year to meet demand. Fisherman's Forum continues to be popular, including today's hot topic of groundfish rationalization. 1 Kodiak College Advisory Council: Serve as a member of the Kodiak College Advisory Council, which meets on a monthly basis. Input from the group helps shape the focus and strategy of the College. The topics of discussion were increased program coordination with Kodiak High School, expansion of college with distance courses, and changes to the Alaska GED program. Dinner with University of Alaska president Pat Gamble on college and course development relative to community needs. City of Kodiak Ship Yard and Boat Lift: — Attended Pacific Marine Expo to promote Kodiak's ship yard and boat lift. Worked with harbor department on ship yard survey and price increase recommendations to City Council. Kodiak Fisheries Advisory Committee: Trevor and I facilitated 4 meetings of the Kodiak Fisheries Advisory Committee, a joint committee of the City of Kodiak and Kodiak Island Borough. The committee is made up of 18 appointed seats from all sectors of the fishing fleet and local community. The committee discusses issues facing the local fisheries and possible effects they may have on the community. Recommendations from the committee are forwarded to the City Council and Borough Assembly. The committee is a valuable venue for the exchange of information and ideas between the different sectors of Kodiak's fishing community. Topics of discussion included Central Gulf groundfish rationalization, Individual Bycatch Quotas, Community Development Quotas, expanded observer coverage on smaller vessels, and Joint City/Borough fisheries meetings Non-Profits & Discover Kodiak Non-Profit network meetings. Homeless coalition meetings, rural leadership forums. Work with Janet Buckingham on sales forms for magazine and website advertising. Etc. 5K Santa Fun Run raised $500 to help needy families at Christmas Annual Coast Guard Appreciation dinner Business After Hours at various businesses around town Work with LEAD Kodiak group Completed UAA economic development course in Anchorage last fall KHS College and Career Day committee Junior Achievement Instructor at East Elementary Candidate forum for borough, city and school board candidates Crab Festival Community clean up Housing presentations to morning and noon Rotary clubs Marketing and promotion development through social media Contact Joe Bailor, Kodiak Chamber of Commerce Phone: (907) 486-5557 Email: joe @kodiak.org 2 Special thanks to Mack's Sport Shop 5th Annual-Choco&te Lover's FCing Northern Exposure Gallery *Janet Wente *Walter Davis Dead Humpy Studio &Gallery R�]' Safeway Kodiak Store *Chilly Austerman Jim Rippey * Dake Schmidt * Adina Preston • Old Powerhouse Restaurant*Steve Penn Salmon Art Auction Cactus Hats* Carol Austerman Cost Savers May 18, 2013 Kodiak Chamber of Commerce The chocolatiers and artists who make this event so fill of +ms..s�, 7 goodness and beauty: `'e y h l.r 7 •L-�o.y9 S l , �it.(tacoi,at far1erSC rrlr/ Jennie De La Fuente Brooke Mclaughlin l a `F"' tt -471".1`",,. cu�[J ' YQ Jennifer Abono Megan Ivanoff V.:1 / �j t. �� if s! Susan Oliver Stephen Faust i j u j�rJ.(> 1 „ ^ r�rj fr P' _ Katie Oliver Joel Chenet t 1 i�F as A.a„Q J Jay Rozmus Karin Stahlhart t , 4' , � �. } k Sean Corsi Crystal Truitt �„ . •r • ' y :: h Y�' Jan Chatto Meagan Anderson J Ilb�'"'�w' '' ' �� r:`-1" +l � ''14401 ALASKA Km `3d - c--ta�J 'el . �-. , 1 2013 Discover Kodiak Presented by Board of Directors Jim Rippey,President Bob Stanford,Vice President Susan Johnson,Treasurer Discover Kodiak Jan Chatto,Secretary Chris Fiala Marya Halvorsen Darlene Turner 7:00 P.M. Charles Bona Confection contest and tasting throughout the evening Robert"Gus"Gustafson Staff Silent Auction 7:00-8:30 Janet Buckingham, Executive Director Chastity Starrett, Member Services & Accounts Payable Salmon Art Auction 8:30 Nique De La Fuente,Visitor Services Specialist A Special Thank You to Our Sponsors Evening Events , ; David Bradbury Doors Open 7:00 P.M. r � g Cash bar Ni1,Ivar,+' � iti , Chocolate tasting and light hors d bemires i t "throughout the evening , , MAKING SENSE OF INVESTING -:.t d" i ' t'rFv e.. Vote for you`rtfa orite chocolate dish with gold coins. Additional°coins available for purchase. 'a 1 j ; � " ; �` .y._ ;, „� Silent Aucti n begins%at 7:00 p,m 'i JR .^� ` Ch. i ,�Bicidmg�ends at 8:30 p.m. Winners wilfbe posted' t� , , _ ,,. Doting ends for chocolate'contestat 8 30 0 ii • 8:30 Salmon Aft Auction, j r Ur . ... . ,-..... �� Salmon will be auctioned in random order .ti 1 �ti�` as determined:by drawing. Bidding begins at $200 Representative '� Lindse Cassid "Salmon Princess • - ", Alan Austerman s-r Y� Y �' rite- Pipet ne: ""Fly Fishing in Kodiak." Q\-- .; -r ,r ' Hanna Sholl: Untitled ''' '' nn--- Ginny Austerman Ocean Spirit II "°'.. :"° �� . csJudi Kidder: "Canned Salmon" 6 E6PPZSES,pie. Robert W Wagner: Kodiak Cabs" co//es%on repa,r center � K c' Jaime Godwin: ' There's Two Sides To Every Story" P Nancy Haag "'Kodiak" 01 +' Anjanette Laarsen.Ua'>nio: "'Cannery Row -= "f Janet Buckingham ""Matroyoshlm" :, „ +ti • .. ',,,k ' Judith Wood: "Running the Gauntlet" -.,. ._ Marcin Mazurek: "The Ancient One" 1D ' PiRl uo y 0 Chocolate Confection contest winners a ounced,at-end of evening. +.K)mkicsailarsiNpWO i �'� WO" �,r *" "` `� Door prize 2ninners announced throughout the ev mn est 2013 SALMON ART AUCTION SPOTLIGHT r *9„. ,.,,,tPQk`ua ,, •°Iwo Sides to Every Story „ "Matryoshka"i ,e 4t Q 4 rh t f /.7 -.. �„ ..,, ht g Jaime Godwin is using her salmon e• �i c 44 470,..c ‘9::)*:‘rt.; '- to tell a stor . One side is"ducks in Janet Buckingham, Executive Direc ' As ,rH - a ,;� .17.-Q; > 1f ,` . y ,� y tor and creator of Chocolate Lovers y+�-"' ,mod'- �, . :. a row"mosaics in pinks,Ivory and s; tsi` A /.liv li, rl � -- . greens. The other side is opulent Fling, used a Russian name because , .^'� a.y�(��• ' - "i" '...-\ d, t mixed media mosaics in a paisley the painting style was inspired by \'y .�1' g -d 1_ - '".l. r. . It- t ., rl the Russian artists who carve and '1 > .0' r, r'u'z 1 v •, design using reds, pinks, greens, u 4 mirrors and metallic accents paint the beautiful Santas and an _. r ,'t�i, ,f,.. s �,V�. gels 1 gave my salmon a bit of '` i� v ,r i`o "blmg"by adding Swarovski crys- tal_.just enough to make this - . .."� ...a. ` salmon happy to be caught! "Kodiak" +`0 — 4 .«4; c., ., -rtcyt afotiv t- a i+ ` r - , "Running the Gauntlet" Nancy Haag enjoys making art yita?i a '`' -a-� i rrF .a ° •using materials found from nature. + . .3 , atr '. f I t ' L,. i ; -win,.- of Judith Wood and her husband This piece is inspired by Kodiak's s _° 1 ef -fir---- . M, >,, often build and design drift Native culture and art, and is made n. V 3 z ,: , ? :14& '. tiii ., t� '. , wood furniture. Her idea is to using lements found on Alaska j ,, .p ¢, b ��t+ x ? r. use native materials in creating Native sea hunter's wooden hats -,- o' ga _ ' rpr ,� ® �\"'i f! "i .7a-n .,k realistic looking art. The frame is interpreted as a :=u°t i6 +a° �treasure chest from the seafaring s lr;. a t , . ;,i n �, - t 'L }' days of old. - +� " Fy $, u,P3'...<x.1..M >` a :!-'k.�.` W.roxiVd 41474,. .. - ✓xt '' "Cannery Row" Via+.+x9,44,, ` Anjanette Larsen Vamo uses a ,,,, ,_._,..z. ``"Ilse Ancient One' ," metal quill dipped in India ink , ' + -.4— to create this beautiful display. �� '",�* - os '. r k Marcin Mazurek comes ��+ a- t r m `-" � � .,.,.fi_.h i t 4. As a full time artist, she works from Poland where he was § , . i " " s t' with oils and inks and takes t' I „,,e.=-:---,0.5,--- great care in capturing turn the fine an art teacher.His R t t` t' .,,,____,,,.• �. g s b inspiration for this piece +j_,. w details of each subject. This was the Trojan Horse. He a• b'' 4i teki, -- _' '+ piece was inspired by the long lean shape of the salmon. It's often finds inspiration �7 ,yi..1 --- .at.+�41c,» _ _ -- --- from old time crafts and _�,.,-,- - 't t - iconically Kodiak, as well as directly tied to Salmon. art. ; . "Cannery Row”fit the scene perfect. *sky, z., av z ;s coo.;,:t "Ocean Spirit II" • � '"lr y �y at y*°`ii3e6 �`A`Z`� "Salmon princes" Ginny Austerman researched the .&,,...:--.,..-...- . a YT's, n5 " ZYn,• ii'' -'i , ^-` coloration of the salmon at this stage �. � )r e51°° ._,,. v`°, of its life. Choosing shells to en- .. ' t `,-,?"? . C 4 S. i - Lindsey Cassidy created this hance the form and then adding the a. so- '. ° r S .:.`4 ra�sai . 5 t,�. r ssf yard ornament as a themed facial features and enhancing the etz, `' piece from the book Salmon sand based fins with markers, paint >»- ...r. w h.:,-� Princess by author Mindy and other art mediums to give them �g�;, -'°'r' e '"• _,r, .�h< � = Dwyer.It was uniquely created the depth of color and texture `r'`.`". t •(+1**,-;:,,,," . g to withstand the moisture and t sr Ginny enjoys working with sea- . � � ' cold of the Kodiak climate. shells because of their natural feel 44 ,x and the fact they do not require slit- ,4 bilizing agents. "Canned Salmon" a., p,��f--,�:SIX Judi Kidder is a fabric artist r , s � ,+ that often thinks outside the -" i : `4-": x s '- W ,; box. Using nature as her muse Fly Fishing in Kodiak" . ¢�f ' Y ' ' ,* . �','Ac ..> ��� -t in all artistic endeavors & .- ' . I rr,`., n, �J, being a professional Erika Fi cone spends her summers t • 4 , '. eamstress made for a perfect fishing the rivers of the A akulik ° 11..3:2a.... ' J8 r '' .,- e oa : .'! 4 , ., pairing in this piece The While spending time there, Erika " f ra ai % , 3�r a inspiration for"Canned received her inspiration for this y �, Salmon"came from a new year's piece. She often sees the � i j /� �.: `'�'a. �,,,�� �� line of fabric Judi had K j t k; , - ei received with vintage salmon bears fishing in the rivers along side ,i 7l 4 't . , , t�t „tZ r r. labels on it. her. X '':'":,%:.. . ea't ks. t Vfst P!. "Kodiak Cubs" ,,- r' Robert Allen Wagner Untitled I lis inspiration fbr the Chocolate i , 4,- '-y z. Lover's Salmon art comes from i. N.,.e� * v4 't !i � .?r-` II inna Sholl used a realis- three inspirations: "The first thing !Its+, `, `[ 4 �. yy-e',� 1�:i D '. AR T D n 'A,r' d �t i i5c ��n tiLl : .k <�,` z°% tic approach in her lsh art for me that comes to mind e F Y a.. :;� _ ��' '° is when your going to the beach, ' t� ` � "''it ,� ,.w - to show the clean, basic, Y going , ,.4 'mod. -,t.v'fi f t simple, natural materials or fishing. For me, when I'm out- x .r �' \ TW. p Y 7 k '+5,i �i•` n ± a ' z� in Kodiak's landsce c doors fishing at a local river, my �a -v, ,, -,. 4., "°a Key 0, : v- p'. -:.1 . , mind hn�crs on the thou�hts of 5 y *- This piece is designed to 6' b a(0!", -iv'L- I c.vk"el*, 1 showcase the natural how much better a mother bear is a G Y kkli,,;yk . x lox"' �' 5 ` ...2-6:4 r jai beauty that can be seen in at getting her catch than me 1 also n ,\ S: `" ' ' qtr •. ` ..1 Kodiak's fish and raw love to look at daft wood I'm '? { 1 11a ' t _ materials always looking over beach wood, and thinking of the endless possi- bilities of the hidden art within them."