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2013-05-02 Regular Meeting Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, May 2, 2013, 7:30 p.m., Assembly Chambers 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (3 ) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. APPROVAL OF MINUTES — None. 6. AWARDS AND PRESENTATIONS A. Longevity Awards — Bob Tucker B. Student of the Month for May 2013 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. Ordinance No. FY2013-15 A Rezone According to KIBC 17.205.0 to Rezone Proposed Lots 5B and 5C, Block 1, Chiniak Alaska Subdivision From PL-Public Use Zoning District To RR2-Rural Residential Two Zoning District (P&Z Case 13-018, Chin iak). 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS — None. 13. NEW BUSINESS A. Contracts 1. Contract No. FY2013-28 Letter of Engagement for Legal Services Associated With the Sale of Revenue Bonds for the Long Term Care Facility. 2. Authorizing the Manager to Execute Change Order No. 16 to Contract No. FY2007-22 Landfill Lateral Expansion Design and Construction Service for Services During Construction (SDC). • Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 1 of 2 3. Contract No. FY2013-29 Installation of Electrical Services for the KHS Addition and Renovation Project. B. Resolutions — None. C. Ordinances for Introduction — None. D. Other Items — None. 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) A. Minutes of Other Meetings 1. Fire Protection Area No. 1 Board Regular Meeting and Budget Public Hearing of March 19, 2013. 2. Monashka Bay Road Service Area Board Special Meeting of March 27, 2013. 3. Solid Waste Advisory Board Regular Meeting of March 18, 2013. B. Reports 1. Kodiak Island Borough School District Special Meeting Summary of April 10, 2013. 2. Kodiak Island Borough Manager's Change Orders Report for March 2013. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 2 of 2 ""_-1°`"n , KODIAK ISLAND BOROUGH :10-Y `, AGENDA STATEMENT rer le, REGULAR MEETING OF: MAY 2, 2013 ITEM NO.: 9A TITLE: Ordinance No. FY2013-15 A Rezone According to KIBC 17.205.0 to Rezone Proposed Lots 5B and 5C, Block 1, Chiniak Alaska Subdivision From PL-Public Use Zoning District To Rural Residential Two Zoning District (P&Z Case 13-018, Chiniak). ORIGINATOR: CDD Staff FISCAL IMPACT: ❑ Yes $ or® No Funds Available El Yes ® No Account Number: Amount Budgeted: ATTACHMENTS: Ordinance No. FY2013-15; P&Z Resolution; P&Z Decision Letter; Provisional Minutes; P&Z Case Packet APPROVAL FOR AGENDA: SUMMARY STATEMENT: The Borough Resource Management Officer has identified two parcels of land which may be suitable for disposal at a future land sale. Planning and Zoning Commission Cases No. 13-019 and 13-002, declared these two parcels as surplus to the public's need. Prior to public disposal, a rezone to a suitable residential zoning district is required. The adopted plan guidance and surrounding neighborhood indicate that the Rural Residential Two Zoning District is the most appropriate zoning district for the purpose of disposal. The Commission held a public hearing on March 20, 2013, on this request and found the request to be consistent with the goals and objectives of the 2008 Kodiak Island Borough Comprehensive Plan Update. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2013-15 . Kodiak Island Borough Page 1 of 1 Introduced by: Borough Manager Requested by: Community Development 1 Drafted by: Resource Management 2 Officer Introduced: 04/18/2013 3 Public Hearing: 4 Adopted: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2013-15 8 9 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY 10 REZONING LOTS 5B AND 5C, BLOCK 1, CHINIAK ALASKA SUBDIVISION 11 FROM PL-PUBLIC USE ZONING DISTRICT TO RR2-RURAL RESIDENTIAL 12 TWO ZONING DISTRICT (P&Z CASE 13-018, CHINIAK) 13 14 WHEREAS, the Planning and Zoning Commission received a request to rezone two (2) 15 lots in Block 1, Chiniak Alaska Subdivision, and 16 17 WHEREAS, at an advertised public hearing, consistent with KIB 17.205.040, the 18 Commission considered the merits of the rezone request; and 19 20 WHEREAS, the Commission voted to recommend to the Borough Assembly that these 21 lots be rezoned, finding that the public necessity, convenience, general welfare, and good 22 zoning practice would be enhanced by such action; and 23 24 WHEREAS, the Commission hereby recommends that this rezone request be reviewed 25 and approved by the Borough Assembly. 26 27 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 28 BOROUGH THAT: 29 30 Section '1: This ordinance is not of a general and permanent nature and shall not 31 become a part of the Kodiak Island Borough Code of Ordinances. 32 33 Section 2: Lot 5B and Lot 5C, Block 1, Chiniak Alaska Subdivision are rezoned from 34 PL-Public Use Zoning District to RR2 — Rural Residential Two Zoning 35 District. 36 37 Section 3: The findings of the Kodiak Island Borough Planning and Zoning 38 Commission are hereby confirmed as follows: 39 40 41 17.72.020 A. Findings as the Need and Justification for a Change or 42 Amendment. 43 44 The community has expressed the need for additional residential land to be 45 made available for development purposes. 46 47 The Borough Assembly has reviewed and approved a number of surplus 48 parcels for disposal. 49 50 Some of these lots need to be surveyed and zoned appropriately for 51 residential development before they can be included in a future land sale. Kodiak Island Borough, Alaska Ordinance No. FY2013-15 Page 1 of 2 52 17.72.020 B. Findings as to the Effect a Change or Amendment would 53 have on the Objectives of the Comprehensive Plan. 54 55 A rezone of the subject parcel would be consistent with objectives of the 56 2008 Kodiak Island Borough Comprehensive Plan Update. 57 58 A rezone of the subject parcel would work to implement the Comprehensive 59 Plan. 60 61 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 62 THIS DAY OF 2013 63 64 65 KODIAK ISLAND BOROUGH 66 67 68 69 Jerome M. Selby, Borough Mayor 70 71 ATTEST: 72 73 74 75 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2013-15 Page 2 of 2 Kodiak Island Borough p Office of the Borough Clerk et) ekt. 710 Mill Bay Road ' Ore Kodiak, Alaska 99615 1"141:11111 ' - Phone (907) 486-9310 Fax (907) 486-9391 clerksAkodiakak.us NOTICE OF PUBLIC HEARING A public hearing will be held on Thursday, May 2, 2013, at 7:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska before the Kodiak Island Borough Assembly to hear comments on: Ordinance No. FY2013-15 A Rezone According to KIBC 17.205.0 to Rezone Proposed Lots 5B and 5C, Block 1, Chiniak Alaska Subdivision From PL-Public Use Zoning District To Rural Residential Two Zoning District (P&Z Case 13-018, Chiniak). If you do not wish to testify verbally, you may provide your comments on the attached public hearing form and fax it to (907) 486-9391, email to clerksAkodiakak.us, or hand deliver to the Borough Clerk's Office, 710 Mill Bay Road, Room 101, Kodiak, AK 99615 prior to 5 p.m. on May 2, 2013. Comments favoring and opposing are encouraged. If you have any questions, please call 486-9310. Attachments: • Map • Public hearing form • Ordinance No. FY2013-15 Ordinance No. FY2013-15 A Rezone According to KIBC 17.205.0 to Rezone Proposed Lots 5B and 5C, Block 1, Chiniak Alaska Subdivision From PL-Public Use Zoning District To Rural Residential Two Zoning District (P&Z Case 13-018, Chiniak). e Q 0 Ve X11 'C1/ti• _~ opos trqr SO.! #14 Fir Rezone area Proposed Lots 5B & 5C ¢gip je Kodiak Island Borough GIS System 0 1125 Z250 4,500 6,750 9,000 Fert This map was prepared from the Kodiak Island Borough's GIS System. It is provided for the purpose of showing the general location of a propertywithin ale Kodiak Island Borough. This map does not represent a survey.More information about the mapping data can be obtained by contacting the Kodiak Island Borough IT Department at(907)486 9343 PUBLIC HEARING FORM Ordinance No. FY2013-15 A Rezone According to KIBC 17.205.0 to Rezone Proposed Lots 5B and 5C, Block 1, Chiniak Alaska Subdivision From PL-Public Use Zoning District To Rural Residential Two Zoning District (P&Z Case 13-018, Chiniak). ❑ This is in support of the rezone. ❑ This is in opposition of the rezone. ❑ Other comments. Name: Residence Address: Mailing Address: Comments: Written comments may be submitted by email to clerks(a.kodiakak.us, faxed to 907-486-9391, mailed or hand delivered to the Borough Clerk's Office, 710 Mill Bay Road, Room 101, Kodiak, AK 99615 prior to 5 p.m. on Thursday, May 2, 2013. MARY BROWN EDWIN H CHRISTMAN KODIAK ISLAND BOROUGH PO BOX 5574 PO BOX 5513 710 MILL BAY ROAD CHINIAK, AK 99615 CHINIAK, AK 99615 KODIAK, AK 99615 ROBERT MURPHY MARY SYMONOSKI ALANA TOUSIGNANT 408 LILLY DRIVE 1517 LARCH STREET PO BOX 5547 KODIAK, AK 99615 KODIAK, AK 99615 CHINIAK, AK 99615 NELLIE TRAVIS RICHARD WOOD PO BOX 5528 PO BOX 5535 CHINIAK, AK 99615 CHINIAK, AK 99615 t Kodiiik Isla > d r®rough $ z ,{P / Community Development Department i a G 710 Mill Bay Road -' t ti nera Kodiak, Alaska 99615 Phone (907) 486-9363 Fax (907) 486-9396 www.kodiakak.us 111 March 27, 2013 Mr. Bob Scholze, Borough Resource Officer Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Re: Case 13-018. Request a rezone investigation, according to KIBC 17.205.030, of proposed Lots 5B & 5C, Block 1, Chiniak Alaska Subdivision from PL-Public Use Zoning District to RR2- Rural Residential Two Zoning District. Dear Mr. Scholze: The Kodiak Island Borough Planning& Zoning Commission at their meeting on March 20, 2013 moved to forward the request cited above, recommending approval, to the Borough Assembly. Please contact the Borough Clerk's Office at 486-9310 for information on when your case will be scheduled for a first reading and public hearing before the Assembly. According to KIBC 17.205.055 (Submission to assembly)of the Borough Code states: A. Within thirty days after the planning commission has acted favorably upon a proposed zoning change in accordance with the above provisions, a report with recommendations shall be submitted to the assembly together with the proposed ordinance. Such recommendations of the planning commission shall be advisory only and shall not be binding upon the assembly. When an ordinance has been forwarded to the borough assembly, the assembly shall act in accordance with this chapter and notice shall be issued as provided in Section 17.205.070, by the borough clerk. B. If the planning commission recommends denial of any proposed amendment, its action shall be final unless the initiating party, within ten days, files a written statement with the clerk requesting that the commission's action be taken up by the borough assembly. The commission adopted the following findings of fact in support of their recommendation to the assembly: FINDINGS OF FACT 17.205.020 A. Findings as to the Need and lustification for a Change or Amendment. The community has expressed the need for additional residential land to be made available for development purposes. The borough assembly has reviewed and approved a number of surplus parcels for disposal. Some of these lots need to be surveyed and zoned appropriately for residential development before they can be included in a future land sale. 17.205.020 B. Findings as to the Effect a Change or Amendment would have on the Objectives of the Comprehensive Plan, A rezone of the subject parcel would be consistent with objectives of the 2008 Kodiak Island Borough Comprehensive Plan Update. A rezone of the subject parcel would work to implement the Comprehensive Plan. 17.205.020 C. Recommendations as to the approval or disapproval of the change or amendment The Kodiak Island Borough Planning&Zoning Commission recommends approval of this rezone request. Should this rezone be approved by the Kodiak Island Borough Assembly, you will still need to obtain permits for any construction activities. If you have any questions about the action of the commission, please contact the Community Development Department at 486-9363. Sincerely, • CAletth '�'' -A • Sheila Smith Secretary CC: Nova Javier, Borough Clerk • Kodiak Island Borough Planning& Zoning Commission Minutes March 20, 2013 6:30 p.m. in the Assembly Chambers CALL TO ORDER CHAIR TORRES called to order the March 20, 2013 regular meeting of the Planning and Zoning Commission at 6:34 p.m. PLEDGE OF ALLEGIANCE CHAIR TORRES led the pledge of allegiance. ROLL CALL Commissioners present were Alan Torres, Alan Schmitt, Ricklalil;\Sonny- Vinberg, Kathy Drabek, and Frank Peterson. F) Case 13-018. Request a Rezone, according to KIBG,17.2u5,,of proposed Lots 5B & 5C, Block 1, Chiniak Alaska Subdivision from PL-Public,Use,Zoning>District to RR2- Rural Residential Two Zoning District. The applicant is:the Kodiak Island Borough and the agent is Bob Scholze, Borough Resource Management Officer. The location is Lots 5B and 5C, Block 1, Chiniak AK Subdivision.The zoning is'PL-Public Use Lands. Lydick stated this request for rezone is an action preparatory to disposal as recommended by the commission in Case 13-002 on July 18, 2012. The companion Case 13-019 asks to expand the commission's disposal recommendation in that case by including an additional lot, Lot 5B. Nine public hearing notices were sent out forthis request. A rezone of these 2 lots to the RR2 Zoning District is consistent with the Comp Plan and advances the public policy initiative of making surplus public lands available\to the private market with the expectation of development and consequent.increases-in revenues. Staff recommended that the commission forward this rezone request to the Assembly with a recommendation for approval. COMMISSIONER VAHE MOVED,to recommend that the Kodiak Island Borough Assembly approve a rezone,�aceordi gto.K[BC 17.205.030 C, to rezone proposed Lots SB and 5C, Block 1, Chiniak'SubdivisiOi"from PL-Public Use Land to RR2-Rural Residential Two, and to adopt those findings in the staff'report dated February 8, 2013, as Findings of Fact for Case No. 13- 018. N,�i% The public hearing was opened &closed.There was no public testimony Discussion FINDINGS OF FACT 17.205.020 A. Findings as to the Need and Justification for a Change or Amendment. The community has expressed the need for additional residential land to be made available for development purposes. The borough assembly has reviewed and approved a number of surplus parcels for disposal. Some of these lots need to be surveyed and zoned appropriately for residential development before they can be included in a future land sale. March 20, 2013 Page 1 of 2 P&Z Minutes • 17.205.020 B. Findings as to the Effect a Change or Amendment would have on the Objectives of the Comprehensive Plan. A rezone of the subject parcel would be consistent with objectives of the 2008 Kodiak Island Borough Comprehensive Plan Update. A rezone of the subject parcel would work to implement the Comprehensive Plan. 17.205.020 C. Recommendations as to the approval or disapproval of the change or amendment. The Kodiak Island Borough Planning&Zoning Commission recommends approval of this rezone request. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY \ I , March 20, 2013 Page 2 of 2 P&Z Minutes Public Hearing Item 7-F P&Z - March 20, 2013 Image Overlay Request: A rezone investigation, according to KIBC 17.205, P & Z Case # 13-018 to rezone proposed Lots 5B & 5C, Block 1, Chiniak Alaska Kodiak Island Borough Subdivision, from PL-Public Use Land to Rural Residential Two Zoning District. Agent Bob Scholze N 'S., ..... gip 1 410. 144046. ... 4, 44 t lilli r 4 -01111 r0 _.,,,, i i • Kodiak Island Borough GIS System i, 44i . 274 0 90 180 360 540 720 'Feet This map was prepared from the Kodiak Island Boroughs GIS System It is provided for the purpose of showing the general location of a property withn the Kodiak Island Borough This map does not represent a survey.More information about the mapping data can be obtained by contacting the Kodiak Island Borough IT Department at(907)486-9333. Introduction - Page 1 of 3 Public Hearing Item 7-F P&Z - March 20, 2013 Kodiak Island Borough Zoning Map Community Development Department Current Zoning Request: A rezone investigation, according to KIBC 17.205, P & Z Case #13-018 to rezone proposed Lots 5B & 5C, Block 1, Chiniak Alaska Kodiak Island Borough Subdivision, from PL-Public Use Land to Rural Residential Two Zoning District. Agent: Bob Scholze J � J Zoning Legend Public Use Lands Rural Residential 1 l Multi Family Residential - Light Industrial KM Watershed Rural Residential 2 ir Business Rural Neighborhood Commercial Conservation J Single Family Residential In Retail Business Urban Neighborhood Commercial Rural Residential Two Family Residential Industrial Natural Use This map was prepared from the Kodiak Island Borough's GIS System- It is provided for the purpose of showing the general location of a property within the Kodiak Island Borough. This map does not represent a survey.More information about the mapping data can be obtained by contacting the Kodiak Island Borough IT Department at(907)486-9333. Introduction - Page 2 of 3 Public Hearing Item 7-F P&Z - March 20, 2013 Current Location Request: A rezone investigation, according to KIBC 17.205, P & Z Case # 13-018 to rezone proposed Lots 5B & 5C, Block 1, Chiniak Alaska Kodiak Island Borough Subdivision, from PL-Public Use Land to Rural Residential Two Zoning District. Agent Bob Scholze 11lNo 4e4OtAlAVII *Mr W.,. At. 4 O Kodiak Island Borough GIS System 0 1,125 2,250 4,500 6,750 9,000 Feet This map was prepared from the Kodiak Island Borough's GIS System It is provided for the purpose of showing the general location of a property within the Kodiak Island Borough. This map does not represent a survey More information about the mapping data can be obtained by contacting the Kodiak Island Borough IT Department at(907)486-9333 Introduction - Page 3 of 3 Public Hearing Item 7-C P&Z - February 20, 2013 d..4 Kodiak Island Borough ? ! OFFICE of the MANAGER 1 710 Mill Bay Road Kodiak, Alaska 99615 fo. i r PP t-- Phone (907) 486-9304 Fax (907) 486-9374 ✓ IgQ "'" -i E-mail:rscholze @kodiakak.us To: Planning and Zoning Commission From: Bob Scholze, Resource Management Officer Date: February 4, 2013 Re: Cases 13-018 & 13-019 Both of these cases, one a land disposal review and the other a rezone, address the same Borough property on King Crab Way behind the Chiniak School. Case 13-019 is a Land Disposal Review which expands the area previously determined by Resolution FY 2013-01 to be surplus to a public need (proposed Lot 5C, Block I, Chiniak Alaska Subdivision) to include also proposed Lot 5B (see Case 513-010). A surplus to public need determination for proposed Lot 5B would then potentially make two lots available for future land sale. This would maximize the advantage of existing infrastructure at the land sale. It would also take the opportunity, by incorporating it into the plat, to increase the area of the Chiniak School tract (proposed Tract El) by attaching a portion of Lot 5 so that the school tract will be consistent with the ten (10) acre minimum standard the State has established for a grade school. Preliminary plat approval for the subdivision of Lot 5 and enlargement of the school tract was granted by the Commission at the December, 2012 meeting. Case 13-018 is an associated request to then rezone proposed Lots 5B and 5C from the PL-Public Use zoning district to the RR2-Rural Residential Two zoning district. This rezone would be consistent with the Proposed Future Land Use designation for the Chiniak Area in the 2008 KIB Comprehensive Plan Update (p. 76). The portion of Lot 5 that will be incorporated into the school tract will remain zoned PI, as will proposed Lot 5A, the site of the Chiniak Library and Tsunami shelter. Application - Page 1 of 3 Public Hearing Item 7-C PR,7 - Fehru 90 9013 Print Form �1 Submit by Email Kodiak Island Borough r :-v`'•- r Community Development Department Cc's ro>/•%,7t^. 4_ . 710 Mill Bay Rd.Rm 205 ,,�d7 Kodiak AK 99615 'S�f ' Ph.(907)486-9362 Fax(907)486-9396 http://www.kodiakak.us PROP_ID (4325 Application for Rezone KIBC 17.205 The following information is to be supplied by the Applicant: Property Owner/Applicant: 1 V,9/tip SS[ . 6reu-1Ae 11 Mailing Address: f1I Q A -7,0 Air Li .5 Phone Number: 4,? ) ,47 -- i 3n -I Other Contact email,etc.: ✓r c . k 0 i-- .v 1 67 , (-45 ((}},, Legal Description: Asp)t'`'om Subdv: Au co Block: / Lot: i ;-2 � Vic; S , CNtn3tAe Street Address: itS d (crag tF / (^■in i a.IC. Current Zoning: Pt Proposed Zoning: R L Applicable Comprehensive Plan: zzv't kLe LCnn pre Le• Qe P.ui4 t.UP E- Explanation of the need&justification for a change or amendmentt of zoning: JJ (t-i 4,sdz..c:f f.c! 1 ` ft55�e-w-gr-y7 Cl tr.c//t.-t--i U, • i Gl.�+�tn. �J l tbui 0 ttn /p u( A?Z.) Cr i s-Fe, . s ., at-ei iv / t s p G 5 ei 4 I fSta&t; ; 160 , /(uS< �ir< Ct.M, ri) - A...ce,..47 • Explanation of the effect such a change or amendment would have on the objectives of the applicable comprehensive plan: en 4;f etapp y�4;,`ri. 16i: rrn/�� Ser-. IT-C(10—Jt taxi�LAce c( /<iri Col Pt si((Krill G,..e.N st lh i-v-■. (. C 6 _ - (p . 7 )) .. s,` „ w 4�t 1 t p ■ /+ •! ..a a u• . . t - - , f a . A '.14l ,Lin- (kb (f 4 [7 .A 4C .7 •, -a. (NL . /+G. IA 4.2A..12a-"I„ � c L 4A.t-*-f'f / go 6`- 5, 3/M/ N to yci t,`Y1 p. '917 A i l3 -bis !)J,Date: � G 6 �f L Signature: G , ,��/ � / 0 Application - Page 2 of • ezoac- - aL - Paz \ Crvw C \ A m•— amav• .<.14 o VIC I NIT Y MA.P rnw 41 a2 rw� � TRACT El • 114 Clwiak School npk \\ .if Tract \ :.T 441/325 Sp.ten ‘:/-----). —115 _'/ _ n \ !o . i-Yi}� tig.viT t,bt_rsi j . _ � \ ,-' �' Yom Q / \ unuenscmar \ :::-.7.17:.=-4.1.-^::.7.7',.,43.7,-,....', 54 AnacacAs l- +M.,. NOrtO12TIKTIMIMIWI ` _wr �— / , '� ' N 101531'W \ \\ a..........,=..—.137"-4-77"."�-I ,4 �k 200 TJ v_ .rm _ I ex : ,, yam;,. \ BLO\K 1 J ,.e extaaseemrT n AN•_.�.rs...w.'I_w__.sr•wA / -- ..re..-- i' \ \( �� ♦tF i. s.. ...'''''''''.•r m�M+ d I 9295 n,I'.'TI Are n_rw•r....an••. / I •-d' /� / \M\ ° 4.. .' 1-11.' ...W.`::�x . 1..6.1'5' . r�+rwer m_Y+_rr. r • 1 '.V 1, CKFATI'.NA • IUtt AN. , ,/ 7 4-...-+wa�;p r.nrwsrrrai_A• I •,\ �'' f �l �'^ Qou. ~ \ •.•-�.u.. «.w0.- 1 Kodiak __A tls- � �i I �`'�• \ Isis .i.- " •—_ ,- �.:1'/ / '?'6. �✓/ ','. r/ .or., �fUi 90.51 ,"•'+ran'". O Subdivision iF --I. 1 o s \ ,'��/, � ' �i m.;.�::"..."•"�..:".:+::;,. N. _ � , _ • m.,...--• � .`A_A•._e>Dm•..�...•r_•......� \ ' / e r. m' ' 'Op =OAD „:_t_--___.-- ' J 6... _ean., °". ••r•••••••••.•••••,. ..........,... \, 'g t (T �t �� f nucaa.>:.nw 6n.w•�T F.)3. / X55 Aau BI' C. _ 1 T• \\ / ae,vcsy Foal 1 ©_o -1"0 6 1 ' - Me.r..*Se Q (D IV •ant ww•rs mrerw°ws,maim"�O I/T• p_>,•i' 'J I I g A SKA SUBDIVISION.OF .- N 20 00' /a e.Y0.�00' I /• CfIWW(A TRACT E£LOTO BLOCKI 1 TRACTE a LOT5 am.^r�..:wr•.A::emu.°`.'..+,..." - +..N_..+W r / • / CREATING _ or Swanton"�tare"`.,...."°_..w11/..t..T.. / / s t 7. / / •/ . •W, LOTS SA.BLOCK a TRACT Et N (D v'2e'u'c ., •4 0 That.N.00a WAT..i rT.r, 2 .M).•. - • CfUN goo0IBKASIU213. SIGN .�•.a a.,.,_ . .,.,._,.u,A_. _r i I- P l°I1;4 Y W�,..,.a�.N.��«<oa�. -- N J Public Hearing Item 7-C P&Z - February 20, 2013 Location Request a Rezone, according to K1BC 17.205 C, Portion of 43318 Spruce Way to rezone proposed Lots 5B & 5C, Block 1, P&Z Case 13-018 Chiniak Alaska Subdivision from PL-Public Use Kodiak Island Borough/ Zoning District to Rural Residential Two Zoning Bob Scholze District • i, • � age" Kodiak Island Borough GIS Legend .i',id,% Cr Feet Subject Parcel W 0 475 950 1,900 � l ( � Notification Area I his map was prepared from the Kodiak Island Borough's GIS System. It is provided for the purpose of showing the general location of a property within the Kodiak Island Borough. This map does not represent a survey.More Infmnalion about the mapping data can be obtained by contacting the Kodiak Island Borough IT Department at(907)456 9333 Public Comment - Page 1 of 3 Public Hearing Item 7-C P&Z - February 20, 2013 KODIAK ISLAND BOROUGH COMMUNITY DEVELOPMENT DEPARTMENT 710 Mill Bay Road,Kodiak,Alaska 99615 (907)486-9363 January 7, 2013 Public Hearing Item 7-C PUBLIC HEARING NOTICE A public hearing will be held on Wednesday, February 20, 2013. The meeting will begin at 6:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, before the Kodiak Island Borough Planning and Zoning Commission, to hear comments if any, on the following request: CASE: 13-018 APPLICANT: Kodiak Island Borough AGENT: Bob Scholze REQUEST: A Rezone, according to KIBC 17.205 C, to rezone proposed Lots SB & 5C, Block 1, Chiniak Alaska Subdivision from PL-Public Use Zoning District to Rural Residential Two Zoning District LOCATION: Chiniak AK Subdivision, Block 1, Portion of Lot 5 This notice is being sent to you because our records indicate you are a property owner/interested party in the area of the request. If you do not wish to testify verbally, you may provide your comments in the space below or in a letter to the Community Development Department. Written comments must be received by 5 pm, on Tuesday, February 5, 2013 to be considered by the commission. If you would like to fax your comments to us, our fax number is: (907) 486-9396 or you may email them to ssmith @kodiakak.us. If you would like to testify via telephone, please call in your comments during the appropriate public hearing section of the meeting. The local call-in telephone number is 486-3231.The toll free number is 1-855-492-9202. One week prior to the regular meeting,on Wednesday, February 13,2013,a work session will be held at 6:30 p.m. in the Kodiak Island Borough Conference Room(#121),to review the packet material for the case. Kodiak Island Borough Code provides you with specific appeal rights if you disagree with the Commission's decision on this request. If you have any questions about the request or your appeal rights, please feel free to call us at 486-9363. Your Name: Mailing Address: Your property description: Comments: Public Comment - Page 2 of 3 Public Hearing Item 7-C P&Z - February 20, 2013 MARY BROWN EDWIN H CHRISTMAN KODIAK ISLAND BOROUGH PO BOX 5574 PO BOX 5513 710 MILL BAY RD CHINIAK,AK 99615 CHINIAK,AK 99615 KODIAK,AK 99615 ROBERT MURPHY MARY SYMONOSKI ALANA TOUSIGNANT 408 LILLY DR 1517 LARCH ST P.O.BOX 5547 KODIAK,AK 99615 KODIAK,AK 99615 CHINIAK,AK 99615 NELLIE TRAVIS RICHARD WOOD P.O.BOX 5528 PO BOX 5535 CHINIAK,AK 99615 CHINIAK,AK 99615 Public Comment - Page 3 of 3 Public Hearing Item 7-C P&Z - February 20, 2013 MEMORANDUM DATE: February 8, 2013 TO: Planning and Zoning Commission FROM: Community Development Department SUBJECT: Information for the February 20, 2013 Regular Meeting CASE: 13-018 APPLICANT: Kodiak Island Borough Agent: Bob Scholze REQUEST: A rezone investigation, according to KIBC 17.205, to rezone proposed Lots 58 & 5C, Block 1, Chiniak Alaska Subdivision, from PL-Public Use Land to Rural Residential Two Zoning District. LOCATION: 43318 Spruce Way. ZONING: PL-Public Use Zoning District Nine (9) public hearing notices related to this request were mailed on January 7, 2013. Date of site visit: None Made 1. Zoning History: Ordinance 88-16-0- rezoned 5 through 8, Block 1, Chiniak Subdivision from RR2-Rural Residential Two to PL-Public Use Land 2. Lot Size: Lot 5B 2.33 acres, Lot 5C 2.23 acres 3. Existing Land Use: Community Tsunami Shelter and Library/Vacant Land. 4. Surrounding Land Use and Zoning: North: Chiniak Alaska Tract E (Chiniak School Tract) Use: Elementary School Zoning: PL-Public Use Zoning District South: Lot 5A (proposed) Block 1 Chiniak Alaska Subdivision Use: Public Library—Tsunami Shelter Zoning: PL-Public Use Zoning District East: Lot 4 Block 1 Chiniak Alaska Subdivision Use: Single Family Residence Zoning: Rural Residential Two Zoning District Staff Report - Page 1 of 5 Public Hearing Item 7-C P&Z - February 20, 2013 West: T29S R18W (remainder portion Chiniak Alaska Subdivision —147.74 acres) Use: Vacant Zoning: C- Conservation Zoning District 5. Comprehensive Plan: The Kodiak Island Borough 2008 Comprehensive Plan designates the proposed rezone area as Rural Residential (2 acre minimum unless otherwise noted.) 6. Applicable Regulations: The following sections of Title 17 (Zoning) of the Borough Code are applicable to this request: KIBC 17.10.020 Reference and use. In accordance with Alaska Statutes, zoning decisions shall be based upon the recommendations contained in the comprehensive plan. The applicable comprehensive plan is the 2008 Kodiak Island Borough Comprehensive Plan Update. Chapter 17.60 RR2 —Rural Residential Two District 17.60.010 Description and intent. The RR2 rural residential two zoning district is established as a land use district for large lot, low-density, residential and general agricultural purposes. For the rural residential two district, in promoting the general purposes of this title, the specific intentions of this chapter are: A. To encourage the continued use of land for low-density residential and general agricultural purposes; B.To prohibit commercial and industrial land uses; C.To encourage the discontinuance of existing uses that are not permitted under the provisions of this chapter; and D. To discourage land uses which, because of their character or size, would create unusual requirements and costs for public services. 17.60.020 Permitted uses. The following land uses and activities are permitted in the rural residential two district: A. Accessory buildings; B. Agricultural buildings and activities; C. Churches; D. Fishing activities when an owner-occupied dwelling is present on the premises; E. Greenhouses; F. Home occupations; G. Horticultural buildings and activities; H. Single-family dwellings; I. Vacation homes; J. Bed and breakfasts; and K. Hoop houses. 17.60.030 Conditional uses. The following land use may be allowed by obtaining a conditional use permit in accordance with the provisions of Chapter 17.200 KIBC: A. Fireworks stands. Staff Report - Page 2 of 5 Public Hearing Item 7-C P&Z - February 20, 2013 17.60.040 Area requirements. A. Lot Area.The minimum lot area required is two acres. B. Lot Width.The minimum lot width required is 200 feet. 17.60.050 Yards. A. Front Yard. The minimum front yard required is 50 feet. B. Side Yard.The minimum yard required, on each side of a principal building, is 20 feet. C. Rear Yard. The minimum rear yard required is 20 feet. 17.60.060 Building height limit. The maximum height of residential buildings shall not exceed 35 feet. COMMENTS As indicated in the companion memorandum submitted by the Resource Management Officer (RMO), land in this area was previously identified as surplus to borough needs. In the process of having the area surveyed, additional area was identified as potentially surplus. This request seeks to have both proposed lots rezoned making them ready for disposal. In order to ensure that the additional lot is also approved for disposal, and to avoid confustion with the balance of proposed Lot 5A which will remain zoned PL-Public Use Land, an effective clause is recommended that the zoning will not go into effect until the plat is ready to file at the same time. CONFORMANCE WITH THE COMPREHENSIVE PLAN: The applicable comprehensive plan provides under Goals and Implementation Actions, Housing; "Help ensure that an adequate supply of land for housing and a sufficient stock of housing, including affordable housing, are available for Borough residents'". The applicable comprehensive plan also provides2 "Identify an adequate supply of land in each community to meet future needs for homes and businesses, including commercial and industrial uses". "For example, in assessing the need and most appropriate locations for new ....(sic].... land, consider the following factors". The need to support potential economic growth sectors. The level of need should be based on an assessment of trends in population growth and in specific economic sectors, including a realistic assessment of their potential within the KIB. Recent development trends in the area: Proximity to adequate public facilities, including roads, water, and air transport facilities, as well as water and wastewater treatment facilities. Land suitability: Potential conflicts with adjacent land uses, particularly residential uses, and sensitive natural resources. 2008 Comprehensive Plan Update, page 480 of 516. 22008 Comprehensive Plan Update, page 473 of 516. Staff Report - Page 3 of 5 Public Hearing Item 7-C P&Z - February 20, 2013 Traffic impacts: Parcel size, topography and other site characteristics as they relate to the requirements of residential use(s [sic]. Size, topography, and other characteristics are suitable for residential purposes. The request is consistent with the recently adopted Kodiak Island Borough 2008 Comprehensive Plan. The plan identifies this general area, and this specific location, for low- density residential use(s). Rezoning the subject parcels to the Rural Residential Two Zoning District will work to implement the Comprehensive Plan. RECOMMENDATION Staff recommends that the Commission forward this rezone request to the Kodiak Island Borough Assembly with a recommendation for approval. APPROPRIATE MOTION Should the Commission agree with the staff recommendation, the appropriate motion is: Move to recommend that the Kodiak Island Borough Assembly approve a rezone, according to KIBC 17.205.030 C, to rezone proposed Lots 5B and 5C, Block 1, Chiniak Subdivision from PL-Public Use Land to RR2-Rural Residential Two, and to adopt those findings in the staff report dated February 8, 2013, as Findings of Fact for Case No. 13-018. FINDINGS OF FACT Section 17.205.020 states that the Commission shall incorporate the following criteria into their report to the Assembly: 17.205.020 A. Findings as to the Need and Justification for a Change or Amendment. The community has expressed the need for additional residential land to be made available for development purposes. The borough assembly has reviewed and approved a number of surplus parcels for disposal. Some of these lots need to be surveyed and zoned appropriately for residential development before they can be included in a future land sale. 17.205.020 B. Findings as to the Effect a Change or Amendment would have on the Objectives of the Comprehensive Plan. A rezone of the subject parcel would be consistent with objectives of the 2008 Kodiak Island Borough Comprehensive Plan Update. A rezone of the subject parcel would work to implement the Comprehensive Plan. Staff Report - Page 4 of 5 Public Hearing Item 7-C P&Z - February 20, 2013 17.205.020 C. Recommendations as to the approval or disapproval of the change or amendment. The Kodiak Island Borough Planning & Zoning Commission recommends approval of this rezone request. Staff Report - Page 5 of 5 "{_ KODIAK ISLAND BOROUGH t15-14154N, n .< AGENDA STATEMENT REGULAR MEETING OF: MAY 2, 2013 ITEM NO.: 13.A.1 TITLE: Contract No. FY2013-28 Letter of Engagement for Legal Services Associated With the Sale of Revenue Bonds for the Long Term Care Facility. ORIGINATOR: Borough Manager FISCAL IMPACT: ® Yes $ or ❑ No Funds Available ® Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Agenda Statement, Letters of engagement, Attorney contract APPROVAL FOR AGENDA: b t_v SUMMARY STATEMENT: KIBC 3.30.020 limits the manager's authority to enter into contracts that exceed $25,000 without first obtaining Assembly approval. Recent code amendments to this section states: that "similar types of work . . . are considered "in the aggregate" regardless of project, contract, purchase orders or change order and require assembly notification if the total payment to one contractor exceeds $25,000 in one fiscal year." The Attorney firm of Wohlforth Brecht Cartledge & Brooking has provided the Kodiak Island Borough with past bond counsel services. Finance Director Karl Short states that the services provided were thorough and professional. Bond counsel services are considered outside of the borough's contract for general legal services that Wohlforth Brecht Cartledge and Brookings provide the Borough. By amending the Agreement for Bond Counsel Services from a fee of $17,500 (see the July 18, 2012 Agreement)with the revised agreement letter dated January 9, 2013 and raising the fee to $25,000 plus expenses the Borough will be spending over the $25,000 limit under which the manager has authority. The recent changes to the purchasing code adopted January 17, 2013 also require that the assembly be notified if the total payment to one contractor exceeds $25,000 for similar types of work in one fiscal year. With the sale of G.O. bonds for the KHS Addition and Renovation project by the Borough Attorney's firm, assembly notification is required. RECOMMENDED MOTION: Move to authorize the Manager to execute Contract FY2013-28 with Wohlforth Brecht Carteledge & Brooking of Anchorage, Alaska for a Letter of Engagement for Legal Services Associated with the Sale of Revenue Bonds for the Long Term Care Facility in the amount not to exceed $25,000 plus reimbursable expenses. Kodiak island Borough Page 1 of 1 WOHLFORTH I BRECHT I CARTLEDGE I BROOKING A PROFESSIONAL CORPORATION Julius J. Brecht TELEPHONE Cheryl Rawls Brooking ATTORNEYS AT LAW 907.276.6401 Cynthia L. Cartledge Michael Gatti 900 WEST 5TH AVENUE. SUITE 500 FACSIMILE Mary B. Finkel 907.276.5093 Eric E. Wohlforth ANCHORAGE. ALASKA 99501.2046 WEB SITE WWW.AKATTY.COM January 9, 2013 Mr. Karleton Short, Finance Director Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Mr. Charles Cassidy, Administrative Official Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Re: Agreement for Bond Counsel Services 2013 Long-Term Care Center Revenue Bonds Our File No. 4101.6004 Dear Karl and Bud: Thank you for selecting Wohlforth, Brecht, Cartledge & Brooking to provide bond • counsel services. This letter supersedes and replaces the letter dated July 18, 2012. The purpose of this engagement letter is to set forth certain matters concerning the services we will perform as bond counsel to the Kodiak Island Borough (the "Borough") in connection with the issuance of the Borough's bonds identified above. SCOPE OF ENGAGEMENT We expect to perform the following duties with regard to each issuance of bonds: 1. Subject to the completion of proceedings to our satisfaction, render our legal opinion (the "Bond Opinion") regarding the validity and binding effect of the bonds, the source of payment and security for the bonds, and the excludability of interest, if applicable, on the bonds from gross income for federal and State of Alaska income tax purposes. 2. Prepare and review documents necessary or appropriate to the authorization, issuance, and delivery of the Borough's bonds, and coordinate the authorization and execution of such documents. 3. Review legal issues relating to the structure of the bond issue. Mr. Karleton Short, Finance Director Mr. Charles Cassidy, Administrative Official January 9, 2013 Page 2 4. Review those sections of the official statement, private placement memorandum, or other form of offering or disclosure document to be disseminated in connection with a sale of the bonds involving authority for the bonds, legal opinion, and tax exemption. 5. Draft the continuing disclosure undertaking of the Borough, if needed. 6. Subsequent to Closing, we will mail the appropriate 8038 Internal Revenue Service Form, and prepare and distribute to the participants in the transaction a transcript of the proceedings pertaining to the Borough's bonds. Our Bond Opinion will be addressed to the Borough and will be delivered by us on the date the bonds are exchanged for their purchase price (the "Closing"). The Bond Opinion will be based on facts and law existing as of its date. In rendering our Bond Opinion, we will rely upon the certified proceedings and other certifications of public officials and other persons furnished to us without undertaking to verify the same by independent investigation, and we will assume continuing compliance by the Borough with applicable laws relating to the bonds. We will rely on you to provide us with complete and timely information on all developments pertaining to any aspect of the bonds and their security. We understand that you will direct members of your staff and other employees of the Borough to cooperate with us in this regard. In rendering our Bond Opinion, we will expressly rely upon certifications provided by Borough employees on behalf of the Borough. The Borough is our client and an attorney-client relationship exists between us. We assume that all other parties will retain such counsel as they deem necessary and • appropriate to represent their interests in each bond transaction. I will serve as your primary attorney contact and the lead secretary will be Donna Charter. Other attorneys and staff are available as needed. As you are aware, Cindy Cartledge of our office represents the Alaska Municipal Bond Bank (the "Bond Bank") as bond counsel. In the event that the Borough elects to go through the Bond Bank to issue the bonds described above, it is necessary to disclose this potential conflict of interest. We do not believe such representation will adversely affect our ability to represent you as provided in this letter, because such matters are not adverse to our representation of you, and the potential for adversity is remote or minor. In the event the Borough decides to structure the above-described bonds as bank-qualified bonds without using the Bond Bank, this potential conflict will not exist. Execution of this letter will signify the Issuer's consent to our representation and waiver of any potential conflicts consistent with the circumstances described in this paragraph. Mr. Karleton Short, Finance Director Mr. Charles Cassidy, Administrative Official January 9, 2013 Page 3 FEES • Based upon: (i) our current understanding of the terms, structure, size, and schedule of the financing represented by the Bonds; (ii) the duties we will undertake pursuant to this engagement letter; (iii) the time we anticipate devoting to the financing; / (iv) the responsibilities we will assume in connection therewith; and (v) our valued relationship with the Borough; our fee will be $25,000 for the revenue bonds. Of this amount, $14,130 has been paid for work in ca e- ar year 2012 (plus $398.50 costs). Our fee may vary if material changes in the structure or schedule of the financing occur, or if other unusual or unforeseen circumstances arise which require a significant change in our time or responsibility. If, at any time, we believe that circumstances require an adjustment of our original fee estimate, we will advise you and prepare and provide to you an amendment to this engagement letter. In addition to the fee amount, we will expect to be reimbursed for all client charges made or incurred on your behalf, such as travel costs, photocopying, deliveries, long-distance telephone charges, filing fees, computer-assisted research, and other expenses. Our fee is usually paid at the Closing, and we customarily do not submit any statement until the Closing unless there is a substantial delay in completing the financing. RECORDS At your request, papers and property furnished by you will be returned promptly upon receipt of payment for outstanding fees and client charges. Our own files, including lawyer work product, pertaining to each transaction will be retained by us. For various reasons, including the minimization of unnecessary storage expenses, we reserve the right to dispose of any documents or other materials retained by us in accordance with our records retention procedures. • If the foregoing terms are acceptable to you, please so indicate by returning the enclosed copy of this letter agreement, dated and signed by an authorized officer, retaining the original for your files. We look forward to working with you. Sincerely, WOHLFORTH, BRECHT, CARTLEDGE & BROOKING /(67-ere3S_ Cheryl Brd"oking cbrooking @akatty.com CAB:dc I:■Docs1410160041Amended Engagement Letter,Docz Mr. Karleton Short, Finance Director Mr. Charles Cassidy, Administrative Official January 9, 2013 Page 4 ACKNOWLEDGMENT AND CONSENT The undersigned has reviewed the attached letter dated January 9, 2013, and agrees that the law firm of Wohlforth, Brecht, Cartledge & Brooking provide legal services as bond counsel in the manner set forth in that letter. - KODIAK ISLAND BOROUGH Charles Cassidy, Administrative Official Date: ATTEST: Nova Javier, Borough Clerk WOHLFORTH I BRECHT I CARTLEDGE I BROOKING A PROFESSIONAL CORPORATION Julius J. Brecht TELEPHONE Cheryl Rawls Brooking ATTORNEYS AT LAW 907.276.6401 Cynthia L. Cartledge Michael Gatti 900 WEST 5TH AVENUE, SUITE 600 FACSIMILE Leila R. Kimbrell 907.276.5093 Mary B. Pinkel ANCHORAGE, ALASKA 99501-2048 Eric E. Wohlforth WESSITE WWW.AKATTY.COM July 18, 2012 Mr. Karleton Short, Finance Director Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Mr. Bud Cassidy, Acting Borough Manager Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Re: Agreement for Bond Counsel Services 2012 Long Term Care Center Revenue Bonds Our File No. 4101.6004 Dear Karl and Bud: Thank you for selecting Wohlforth, Brecht, Cartledge & Brooking to provide bond counsel services. The purpose of this engagement letter is to set forth certain matters concerning the services we will perform as bond counsel to the Kodiak Island Borough (the "Borough") in connection with the issuance of the Borough's bonds identified above. SCOPE OF ENGAGEMENT We expect to perform the following duties with regard to each issuance of bonds: 1. Subject to the completion of proceedings to our satisfaction, render our legal opinion (the "Bond Opinion") regarding the validity and binding effect of the bonds, the source of payment and security for the bonds, and the excludability of interest, if applicable, on the bonds from gross income for federal and State of Alaska income tax purposes. 2. Prepare and review documents necessary or appropriate to the authorization, issuance, and delivery of the Borough's bonds, and coordinate the authorization and execution of such documents. 3. Review legal issues relating to the structure of the bond issue. Mr. Karleton Short, Finance Director Mr. Bud Cassidy, Acting Borough Manager July 18, 2012 PageyZZ 4. Review those sections of the official statement, private placement memorandum, or other form of offering or disclosure document to be disseminated in connection with a sale of the bonds involving authority for the bonds, legal opinion, and tax exemption. 5. Draft the continuing disclosure undertaking of the Borough, if needed. 6. Subsequent to Closing, we will mail the appropriate 8038 Internal Revenue Service Form, and prepare and distribute to the participants in the transaction a transcript of the proceedings pertaining to the Borough's bonds. Our Bond Opinion will be addressed to the Borough and will be delivered by us on the date the bonds are exchanged for their purchase price (the "Closing"). The Bond Opinion will be based on facts and law existing as of its date. In rendering our Bond Opinion, we will rely upon the certified proceedings and other certifications of public officials and other persons furnished to us without undertaking to verify the same by independent investigation, and we will assume continuing compliance by the Borough with applicable laws relating to the bonds. We will rely on you to provide us with complete and timely information on all developments pertaining to any aspect of the bonds and their security. We understand that you will direct members of your staff and other employees of the Borough to cooperate with us in this regard. In rendering our Bond Opinion, we will expressly rely upon certifications provided by Borough employees on behalf of the Borough. The Borough is our client and an attorney-client relationship exists between us. We assume that all other parties will retain such counsel as they deem necessary and appropriate to represent their interests in each bond transaction. I will serve as your primary attorney contact, and Leila Kimbrell will be working with me on this matter. The lead secretary will be Donna Charter. Other attorneys and staff are available as needed. As you are aware, Cindy Cartledge of our office represents the Alaska Municipal Bond Bank (the "Bond Bank") as bond counsel. In the event that the Borough elects to go through the Bond Bank to issue the bonds described above, it is necessary to disclose this potential conflict of interest. We do not believe such representation will adversely affect our ability to represent you as provided in this letter, because such matters are not adverse to our representation of you, and the potential for adversity is remote or minor. In the event the Borough decides to structure the above-described bonds as bank-qualified bonds without using the Bond Bank, this potential conflict will not exist. Execution of this letter will signify the Issuer's consent to our representation and waiver of any potential conflicts consistent with the circumstances described in this paragraph. Mr. Karleton Short, Finance Director Mr. Bud Cassidy, Acting Borough Manager July 18, 2012 Page,4,3 FEES Based upon: (i) our current understanding of the terms, structure, size, and schedule of the financing represented by the Bonds; (ii) the duties we will undertake pursuant to this engagement letter; (iii) the time we anticipate devoting to the financing; (iv) the responsibilities we will assume in connection therewith; and (v) our valued z relationship with the Borough; our fee will be $17,500 for the revenue bonds. Our fee may vary if material changes in the structure or schedule of the financing occur, or if other unusual or unforeseen circumstances arise which require a significant change in our time or responsibility. If, at any time, we believe that circumstances require an adjustment of our original fee estimate, we will advise you and prepare and provide to you an amendment to this engagement letter. In addition to the fee amount, we will expect to be reimbursed for all client charges made or incurred on your behalf, such as travel costs, photocopying, deliveries, long-distance telephone charges, filing fees, computer-assisted research, and other expenses. Our fee is usually paid at the Closing, and we customarily do not submit any statement until the Closing unless there is a substantial delay in completing the financing. RECORDS At your request, papers and property furnished by you will be returned promptly upon receipt of payment for outstanding fees and client charges. Our own files, including lawyer work product, pertaining to each transaction will be retained by us. For various reasons, including the minimization of unnecessary storage expenses, we reserve the right to dispose of any documents or other materials retained by us in accordance with our records retention procedures. If the foregoing terms are acceptable to you, please so indicate by returning the enclosed copy of this letter agreement, dated and signed by an authorized officer, retaining the original for your files. We look forward to working with you. Sincerely, WOHLFORTH, BRECHT, CARTLEDGE & BROOKING Cheryl BrookEng cbrooking @akatty.com CAB:dc I.Docs\410160041Engagement Letter.Docx Mr. Karleton Short, Finance Director Mr. Bud Cassidy, Acting Borough Manager July 18, 2012 Page$'51 ACKNOWLEDGMENT AND CONSENT The undersigned has reviewed the attached letter dated July 18, 2012, and agrees that the law firm of Wohlforth, Brecht, Cartledge & Brooking provide legal services as bond counsel in the manner set forth in that letter. KODIAK ISLAND BOROUGH Bud Cassidy, Acting Borough Manlger Date: 7/2d/zdi r-- ATTEST: -p,ND8 Thn . ,1 'P ova Javier, Borough Cleo o — ofr r 4.1 KODIAK ISLAND BOROUGH 44 i AGENDA STATEMENT i REGULAR MEETING OF: MAY 2, 2013 ITEM NO.: 13.A.2 TITLE: Authorizing the Manager to Execute Change Order No. 16 to Contract No. FY2007-22 Landfill Lateral Expansion Design and Construction Service for Services During Construction (SDC). ORIGINATOR: Engineering and Facilities Director FISCAL IMPACT: ® Yes $ 900,830.00 or ❑ No Funds Available ® Yes ❑ No Account Number: 490-703 452.140 07013.4 Amount Budgeted: 24,113,548.00 ATTACHMENTS: Change Order #16 to Contract No. FY2007-02, Memo from Cory Hinds, dated April 16, 2013. APPROVAL FOR AGENDA: S i Z SUMMARY STATEMENT: Kodiak Island Borough code 3.30.100 "Change orders - Manager authority" states that a contract change order exceeding $200,000 for a particular contract requires Assembly approval. The Engineering firm for the Kodiak Landfill Lateral Expansion project, CH2MHill Engineers, Inc. (CH2MHill), has submitted two change order requests in the total of $900,830 for Services During Construction (SDC). Previous Change Order No. 14 covered additional Phase 2 SDC for the 12 month period from Oct. 1, 2012 to October 1, 2013, the anticipated completion date for Phase 2 construction. It is now apparent that Phase 2 construction will extend through September 2014. CH2MHill is requesting an additional $171,450 for SDC to be billed on a time and materials basis. Phase 3 construction is scheduled to begin Summer of 2014. CH2MHill has requested a "Not to Exceed amount of $729,380" for Services During Construction for this Phase. Further information is contained in the attached memos from Cory Hinds, CH2MHill. RECOMMENDED MOTION: Move to authorize the Manager to execute Change Order No. 16 to Contract No. FY2007-22 Landfill Lateral Expansion Design and Construction Service with CH2M Hill Engineers, Inc. for Services During Construction in an amount not to exceed $900,830 which will be paid on an actual hours worked basis. Kodiak Island Borough Page 1 of 1 KODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER 710 MILL BAY ROAD Contract No. 2007-22 Change Order No. 16 KODIAK, ALASKA 99615 - Project Name, Number & Location Amount of Contract & Change Order Kodiak Landfill Lateral Expansion Design and Construction Services Original Contract $ 392,599.00 490-703 452.140 07013.4 Previous Changes $ 2,043,747.36 Contractor This Change $ 900,830.00 CH2M HILL Engineers, Inc. 939 E. 36th Avenue, Suite 500 Anchorage, AK 99508 Adjusted Contract $ 3,337,176.36 Description of Change Cost 1. Additional Services During Construction Phase 2 due to additional 12 month $ 171,450.00 construction schedule duration. Coordination of Ph. 2 & 3 designs and additional site visits during extended construction period. 2. Services During Construction Phase 3. $ 729,380.00 As detailed in the CH2MHILL change order requests dated April 16, 2013 The time provided for completion of the contract is (Z unchanged) (P1 increased) (n decreased) by calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply thereto. Accepted By: •- °°--. P > Date 4/18/13 C"Contractor`s Representative Recommended: Date Engineering/Facilities Director Finance Director Approved By: Attest: Date Manager (Less Than$10,000—Total Borough Clerk for all change orders on this contract) If the change order or orders exceeds ten thousand (10,000) dollars, it will require the signatures of: A. The mayor and deputy presiding officer; B. The mayor and one(1)assembly member in the absence of the deputy presiding officer; C. The deputy presiding officer and one(I) assembly member in the absence of the mayor; or D. Any two(2)assembly members in the absence of the mayor and deputy presiding officer. Approved By: Date Mayor Deputy Presiding Officer CH2M HILL 949 E.36th Avenue,Suite 500 C' LL ! Anchorage,AK 99508 Tel 907.762.1500 Fax 907.257.2000 April 17,2013 Jessica Wolfe Project Manager Engineering and Facilities Department Kodiak Island Borough 710 Mill Bay Road Kodiak,AK 99615 RE: Kodiak Landfill Lateral Expansion,Change Order Request for Phase 3 Services During Construction Dear Ms.Wolfe, The purpose of this letter is to request a change order to cover CH2M HILL services during construction(SDC)for Phase 3. The scope for the Phase 3 SDC is provided in Attachment A. A cost summary is shown in Table 1. Table 1.Cost Summary for Phase 3 SDC Task Labor No. Description Hours Amount Expenses Travel Total 02.21.60.10 Shop Drawings and Submittals 908 $ 145,416 $ 145,416 02.21.60.12 RFIs 904 $ 144.708 $ 144,708 02.21.60.15 Change Orders and RFOs 320 $ 51,200 $ 51,200 02.21.60.20 Site Visits 392 $ 67,784 $ 67,784 02.21.60.30 Startup and Commissioning 232 $ 41,064 $ 41,064 02.21.60.35 Record Drawings 298 $ 28,310 $ 28,310 02.21.60.40 O&M Manual 284 $ 33,808 $ 33,808 02.21.60.45 Operator Training 60 $ 10,620 $ 10,620 02.21.80 Project Management 800 $ 136,900 $ 5,000 $ 64,570 $ 206,470 4198 $ 659,810 S 5,000 $ 64,570 $ 729,380 A breakdown of labor and expenses is provided in Attachment B. We propose to complete this work on a time and materials basis as a change order to our existing Lateral Expansion contract. Please note that CH2M HILL has capped rates at$177/hr for the Phase 3 SDC work,and we will continue to use these rates through project completion in 2014. If you have any questions about this, please contact me at(907)762-1369 or at chinds @ch2m.com. Sincerely, CH2M HILL Cory Hinds,P.E. Sean Richburg Project Manager Project Delivery Manager Eno: Attachments A,B, and C as described above Kodiak Island Borough Kodiak Landfill Lateral Expansion Phase 3 Leachate Treatment Plant Services During Construction February 2013 Introduction CH2M HILL agrees to furnish construction phase services (Tasks 1 -4 described below) for the Kodiak Landfill Lateral Expansion Phase 3, Leachate Treatment Plant(the Project). CI-I2M HILL shall commence work after the construction contract bidding for this phase of services from the Kodiak Island Borough, Kodiak Island, Alaska (KIB). The services to be provided during the construction phase are intended to: • assist the KIB in administering the Contractor's contract for construction for the treatment plant • provide engineering services during construction (SDC) • verify (with KIB construction management) that the Contractor's work is in substantial compliance with the Contract Documents design intent • assist the KIB in responding to events that occur during the construction These services include submittal review for the Membrane Equipment System and the Metal Building Systems and construction phase coordination with these suppliers. CH2M HILL's services are based upon a construction duration of 9 months (May 2013 to January 2014). Task 1 Project Management Project management will include coordination with the KIB and the Contractor as required during the 9 month construction phase, with approximately 88 hours/month used as the basis for the project management level of effort. CH2M I-IILL will provide Project Management for SDC as defined below: Task 1.01 — Project Administration CH2M HILL will provide a construction phase services Project Execution Plan to include work planning, staff scheduling, budget control, records management,communication protocols, and related functions for management of CH2M HILL 's Project Team for the 9 month construction period. CH2M HILL will prepare monthly invoices for its services and provide required information for the SDC Engineering Services Project Monthly Status Report. KIB Task 1.02 — Communications CH2M HILL will provide routine communications with the KIB and the Contractor. Formal communications will be documented and the KIB will be provided a copy of the communication documentation. CH2M I-IILL will attend the weekly construction progress meetings via teleconference during the 9 month construction period. Task 1.03 — Pre-construction Conference CH2M HILL will attend the Kodiak Landfill Lateral Expansion Phase 3, Leachate Treatment Plant Project pre-construction conference with the Contractor and the KIB. The purpose of the meeting will be to review the roles and responsibilities, procedures, communication plan, conflict resolution plan, record keeping requirements, and other information pertinent to the execution and completion of the work. CH2M HILL will assist with this meeting, prepare the required materials, and prepare and distribute meeting minutes. It is assumed that there will be one attendee from CH2M HILL for the Pre-Construction Conference Meeting. Tasks 2 Submittal Review, Requests for Information (RFIs), Clarifications, and Modifications Task 2.01 - Submittal Review CI-I2M HILL will review the Contractor's shop drawings,samples, and other submittals for general conformance with the design intent and the requirements of the Contract Documents. Submittal reviews include reviews of the Leachate Treatment Plant, Metal Building Systems, and the Membrane Equipment Systems submittals. Such review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings,samples, and submittals is free of errors, inconsistencies, or omissions. CH2M HILL's services are based on up to 900 hours for submittal reviews. CI-I2M I-IILL will utilize Adobe Acrobat,Version 7.0,and electronic signatures for processing submittals. All submittals are to be in electronic format. Submittals will be received via e-Builder and responses forwarded via e-Builder. KIB will assist CH2M HILL with resolution of e-Builder submittal problems. Task 2.02 - RFIs and Clarifications CH2M HILL will review and respond to the Contractor's requests for information (RPIs) and/or contract clarification information requests (CCIRs). CI-12M HILL's services are based on a maximum of 900 hours for RFIs/CCIRs. CH2M HILL will coordinate such reviews with the design team and with the KIB, as appropriate. CH2M HILL will coordinate and issue responses to the requests. KIEL SDC SCOPE PAGE 2 OF 7 Task 2.03 - Modifications CH2M HILL will assist the KIB in reviewing and responding to Contractor requests for substitution of materials and equipment.CI-I2M I-TILL will review such requests and will advise the KIB as to the acceptability of such substitutions. CH2M HILL will assist the KIB in review and issuance of KIB initiated changes. Design and engineering services to prepare drawings,specifications, and other information for the change shall be considered as a Supplemental Service, and shall entitle CH2M HILL to additional compensation. CH2M HILL will assist the KIB in reviewing Contractor initiated changes to the Construction Contract. CH2M HILL will make recommendations to the KIB regarding the acceptability of the Contractor's request and assist the KIB in negotiating the requested change. Upon agreement and approval,CH2M HILL will assist the KIB in preparing documentation for the change order. The KIB will prepare all actual change orders to the Construction Contract. The level of effort for work associated with change orders review and recommendations is based on 320 hours. Task 2.04 - Document Tracking Submittals, shop drawings, requests for information, will be received via e-Builder. The following procedures will be used for document tracking: • Contractor posts information including clarification requests and submittals to e-Builder in accordance with Contract Document requirements • KIB construction management staff will review the information posted and confirm that the information is complete for sending to CH2M HILL • KIB construction manager provides notice to CH2M HILL document coordinator • CH2M HILL staff provide review and response as required and upload responses and comments to e-Builder KIB will support CH2M HILL in requiring that the Contractor use the required transmittal with all submittals which indicates if any modification or change to contract conditions is being requested. CH2M HILL will receive, distribute, track, and return shop drawings, other submittals, and documents from the KIB via e-Builder. Submissions of RFIs, CCIRs or other correspondence sent by the KIB to CH2M I-IILL will be acted on and uploaded to e- Builder within seven (7) working days of receipt by CI-I2M HILL. Shop drawing submittals will be acted upon and returned to the Contractor within fifteen (15) working days of receipt by CI-I2M HILL. Task 3 On-Site CH2M HILL Services Task 3.01 — CH2M HILL Design Engineer Site Visits CH2M HILL members of the design team will make periodic site visits covering work such as electrical, mechanical equipment placement, structures, and other technical disciplines as may be requested by the KIB related to key design issues. KIEL SAC SCOPE PAGE 3 OF 7 For each site visit, CH2M HILL will prepare a site visit report that documents the purpose of the site visit, the outcome and results of the site visit, and ultimately a recommendation as to the pass/failure of the system/equipment based on the criteria outlined during the site visit. A visit to the GE facility to witness factory testing of the plant control panel is included in the site visits scope. CH2M HILL will participate in the company of the KIB and Contractor in a site visit for the purposes of determining Substantial Completion of the Project in accordance with the Contract Documents. When ready, the Contractor will request the substantial completion site visit. The KIB, with input from CH2M HILL, will prepare a list of items to be completed or corrected. CH2M HILL will review the list for concurrence. For estimating purposes, the assumptions in the following table were used to estimate hours for site visits and substantial completion visits. BASIS OF EFFORT Activity Visits Hr/Visit- Onsite Site Visits 10 16 hours Witness Factory Testing Control 1 24 hours Panel Substantial Completion Visits 1 16 hours (2 staff, one site visit each, 8 hrs) As requested by the KIB, additional site visits will be performed as Supplemental Services, entitling CH2M HILL to additional compensation. Task 4 Startup and Closeout Phase Services CI-I2M I-IILL will assist the KIB in closing out the Contract for Construction and commencement of the KIBs use of the completed Work. CH2M HILL's services will include the following. Task 4.01 — Startup Services CH2M I-IILL will assist the KIB in the startup of the new facilities. The KIB Operations Staff will operate the new facilities during startup. Additional startup assistance will include review of start-up procedures, assistance in trouble shooting, and fine-tuning operation. The KIB Operations Staff will operate the new facilities during startup. It is anticipated that the Contractor will develop and distribute the startup schedule several months ahead of the anticipated time for startup. CH2M HILL will coordinate this activity with the Contractor. The level of effort for startup services is based on a process engineer onsite for 3 consecutive weeks (120 hours) and for an instrumentation and control engineer onsite for 2 consecutive weeks (80 hours). KIBL SDC SCOPE PAGE 4 OF The deliverables for this task include: • Comments on Contractor and GE provided startup procedures • Comments on Contractor provided startup schedule • Documentation of any startup adjustments required Task 4.02— Training CH2M I-TILL will provide supplemental instruction to the KIB's staff in the operation of the treatment system provided under this Project. This instruction shall cover both the basic operational concept and actual operation of the systems and components under both normal and abnormal operations that are likely to occur. CH2M HILL will prepare a training syllabus and training materials to leave with the KIB staff. Training materials will be delivered to KIB as an electronic copy and in one (1) hard copy format. The training level of effort is based on one (1) day of class room training and two (2) days of field training. General training for each unit of equipment and treatment plant component shall be provided by the Contractor and the equipment vendors. Task 4.03— Operations Manual CH2M HILL will develop an electronic Process Operations Manual describing the operation of the individual unit processes at the Leachate Treatment Plant. The Operations manual will explain the various primary modes of operation that may be used, including normal operation, peak flow conditions, and emergency operation procedures. The manual will explain the purpose and basic concept of the various processes that are incorporated into the overall plant. Where appropriate, reference will be made to the manufacturer's detailed operations submittals. The manual will include instructions for process operations and tests or laboratory procedures that may be required to monitor the performance of the facilities. The manual will be suitable for use as an operational tool and to facilitate operator training. The level of effort for developing the Operations Manual is 284 hours. The deliverables for this task include: • Two (2) printed copies of the manual, in 3-ring binders • Electronic,searchable pdf file of the Operations Manual Task 4.04— Final Completion CH2M HILL will participate in a final completion site visit along with the Contractor and KIB staff,as appropriate, for the purposes of determining that the completed Project has met the requirements of the Contract Documents regarding Final Completion. CH2M HILL will assist the KIB in preparing a list of particulars, identified during the final site visit, describing work that is incomplete or defective and will make recommendations to the KIB regarding Contractor's completion of punchlist tasks. This task includes one engineer being onsite for two (2) days for the final completion site visit. KIBL SDC SCOPE PAGE 5 OF 7 Task 4.05— Record Drawings CH2M I-IILL will revise the original design drawings to reflect record information provided by the Contractor. Contractor will provide one set of coordinated marked up drawings to indicate the actual construction. These mark ups will be incorporated into record drawings. One electronic file,in the most current version of AutoCAD, and one PDF file will be provided to the KIB.The record drawings will be based on the as-built markup drawing set provided by the Contractor. The record drawing level of effort is based on 298 hours. Compensation The budget for this work is included as Attachment No. 1. Assumptions The following key assumptions were made in the compilation of this Scope of Work and in estimating the level of effort: • The KIB will lead the construction management with input from CH2M HILL as defined in this document. The KIB will provide onsite construction management, with KIB staff working onsite to provide: — daily on-site inspection and quality control of the work on the Project — communication with the Contractor — communication with CH2M HILL regarding Contractor requests for information, change orders,schedule, and submittals status. • The KIB will coordinate all onsite tasks with the Contractor, including responsibility for a weekly onsite construction meeting. • The KIB will coordinate special inspections, as required by code, and will provide construction phase coordination with building officials. • The KIB will be responsible for change order approvals and providing oversight for the Contractor maintaining project schedule and quality,except for items specially included in CH2M HILL's scope. • The KIB will provide oversight for the Contractor's completion of punchlist tasks through final project completion. • The KIB will contract directly with the Contractor and will be actively involved in the construction process to make decisions, provide approvals, and perform other actions necessary for the completion of construction. • CH2M HILL will not be responsible for the means, methods, techniques,sequences or procedures of the Contractor,nor shall CH2M HILL be responsible for the Contractor's failure to perform in accordance with Contract Documents. • It is anticipated that CH2M I-IILL will provide communications regarding requests for clarification, as indicated in this scope. CH2M HILL will review and sign off on KIBL SOC SCOPE PAGE 6 OF 7 Contractor pay requests as requested/required for compliance with ADEC loan purposes. • Any labor and expenses required to address unforeseen subsurface considerations, or additional construction requested by the Contractor or the KIB are not currently included in this scope. • CI-I2M HILL's work does not include on-call services after treatment plant startup or warranty period support. These tasks may be added to the scope at the KIB's request. • Construction phase services do not include providing Contractor with AutoCAD drawing files, prior to start of construction. AutoCAD files will be provided to the KIB at project completion as part of the Record Drawings task. • Construction phase services do not include developing conformed Contract Documents. • Health and Safety — CH2M HILL will manage the health,safety and environmental activities of its staff to achieve compliance with applicable health and safety laws and regulations. — CH2M HILL is not responsible for health or safety precautions of Contractor or its employees. CH2M HILL is not responsible for the Contractor's compliance with the health and safety requirements in the contract for construction, or with federal,state, and local occupational safety and health laws and regulations. KIEL SOC SCOPE PAGE 7 OF 7 Page I of 1 KIB LF Lateral Expansion Design e CH HILL Price by Element Asib- Chargeable Tasks,Change Order 40,without Budget Subtotals,without Period Subtotals,without Estimating Frequency Subtotals Labor Task Hours Labor Subtotal Expense Subs Travel Subtotal Markup Task Total Top Task 02-ENGINEERING SDC 02.2160.10-KIBLF 908.00 145,416.00 145,416.00 0.00 0.00 0.00 145,416.00 0.00 145,416.00 SHOPDWGS,SUBMS 02.21.60.12-KIBLF RFIS 904.00 144,708.00 144,708.00 0.00 0.00 0.00 144,708.00 0.00 144,708.00 02.21.60.15-KIBLF CHG 320.00 51,200.00 51,200.00 0.00 0.00 0.00 51,200.00 0.00 51,200.00 ORDS, RFQ 02.21.60.20-KIBLF SITE 392.00 67,784.00 67,784.00 0.00 0.00 0.00 67,784.00 0.00 67,784.00 VISITS 02.21.60.30-KIBLF 232.00 41,064.00 41,064.00 0.00 0.00 0.00 41,064.00 0.00 41,064.00 STARTUP,COMMISS 02.21.60.35-KIBLF 298.00 28,310.00 28,310.00 0.00 0.00 0.00 28,310.00 0.00 28,310.00 RECORD DRAWINGS 02.21.60.40-KIBLF O&M 284.00 33,808.00 33,808.00 0.00 0.00 0.00 33,808.00 0.00 33,808.00 MANUAL 02.21.60.45-KIBLF OPER 60.00 10,620.00 10,620.00 0.00 0.00 0.00 10,620.00 0.00 10,620.00 TRAINING 02.21.80-KIBLF PROJ 800.00136,900.00136,900.00 5,000.00 0.00 58,700.00 200,600.00 5,870.00 206,470.00 MANGMT Subtotal for 02 4,198.00 659,810.00 659,810.00 5,000.00 0.00 58,700.00 723,510.00 5,870.00 729,380.00 Grand Total 4,198.00 659,810.00 659,810.00 5,000.00 0.00 58,700.00 723,510.00 5,870.00 729,380.00 17-Apr-2013 02:35:05 AM Page 1 of 1 https://www.int.Ch2m.com/pricer/Reports.aspx?Id°85R.Reportname=Price by Element (A)... 4/16/2013 Page 1 of 1 KIB LF Lateral Expansion Design CH21iiAHILL Level of Effort Chargeable Tasks,Change Order 40,without Budget Subtotals,without Period Subtotals,without Estimating Frequency Subtotals Functional Name Category Hours Rate Amount Notes Top Task 02 Task 02.21.60.10-KIBLF SHOPDWGS,SUBMS Beaderstadt,Blair I Engineer 450.0 143.00 64,350.00 Rausch,Patrick Robert Engineer 8.0 177.00 1,416.00 Yang,Liao Engineer 450.0 177.00 79,650.00 Subtotal for 02.21.60.10-KIBLF SHOPDWGS,SUBMS 908.0 145,416.00 Task 02.21.60.12-KIBLF RFIS Beaderstadt,Blair I Engineer 450.0 143.00 64,350.00 Rausch,Patrick Robert Engineer 4.0 177.00 708.00 Yang,Liao Engineer 450.0 177.00 79,650.00 Subtotal for 02.21.60.12-KIBLF RFIS 904.0 144,708.00 Task 02.21.60.15-KIBLF CHG ORDS,RIO Beaderstadt Blair I Engineer 160.0 143.00 22,880.00 Yang,Liao Engineer 160.0 177.00 28,320.00 Subtotal for 02.21.60.15-KIBLF CHG ORDS, RFQ 320.0 51,200.00 Task 02.21.60.20-KIBLF SITE VISITS Alderson,Breck Electrical 160.0 177.00 28,320.00 Eng/Alderson ANC Mid Professional Engineer 160.0 167.00 26,720.00 Brunkow,David W Engineer 32.0 177.00 5,664.00 De Glanville,Brian P Engineer 40.0 177.00 7,080.00 Subtotal for 02.21.60.20-KIBLF SITE VISITS 392.0 67,784.00 Task 02.21.60.30-KIBLF STARTUP,COMMISS Brunkow,David W Engineer 136.0 177.00 24,072.00 De Glanville, Brian P Engineer 96.0 177.00 16,992.00 Subtotal for 02.21.60.30-KIBLF STARTUP,COMMISS 232.0 41,064.00 Task 02.21.60.35-KIBLF RECORD DRAWINGS Hamlin, Priscilla M PDC 12 298.0 95.00 28,310.00 Subtotal for 02.21.60.35-KIBLF RECORD DRAWINGS 298.0 28,310.00 Task 02.21.60.40-KIBLF O&M MANUAL Brunkow,David W Engineer 24.0 177.00 4,248.00 Crook,Scott Engineer 120.0 118.00 14,160.00 Hamlin,Priscilla M PDC 12 80.0 95.00 7,600.00 Mikowski,Karen D Project Admin 60.0 130.00 7,800.00 Subtotal for 02.21.60.40-KIBLF O&M MANUAL 284.0 33,808.00 Task 02.21.60.45-KIBLF OPER TRAINING Bnrnkow,David W Engineer 60.0 177.00 10,620.00 Subtotal for 02.21.60.45-KIBLF OPER TRAINING 60.0 10,620.00 Task 02.21.80-KIBLF PROJ MANGMT Engleson,Barbara A Engineer 500.0 177.00 88,500.00 Van Blankenstein,Ian P Engineer 200.0 177.00 35,400.00 Mikowski,Karen D Project Admin 100.0 130.00 13,000.00 Subtotal for 02.21.80-KIBLF PROJ MANGMT 800.0 136,900.00 Subtotal for 02 4,198.0 659,810.00 Grand Total 4,198.0 659,810.00 17-Apr-2013 02:38:57 AM Page 1 of 1 https://www.int.ch2m.com/pricer/Reports.aspx?Id=I42&Reportname=Level of Effort (A)... 4/16/2013 CH2M HILL H2 HILL An E.36th Avenue,Suite 500 Anchorage,AK 99508 Tel 907.762.1500 Fax 907.257.2000 April 16,2013 • Jessica Wolfe Project Manager Engineering and Facilities Department Kodiak Island Borough 710 Mill Bay Road Kodiak,AK 99615 RE: Kodiak Landfill Lateral Expansion,Phase 2—Change Order Request for Additional Services During Construction Dear Ms.Wolfe, The purpose of this letter is to request a change order to cover CH2M HILL services during Phase 2 construction(SDC). The basis of this request is as follows: 1. Additional 12 month schedule duration. KIB CO#14 covered the 12 month period from October 1,2012 through October 1,2013. The revised Phase 2 construction schedule for Schedule B(Attachment A)shows construction extending through September 2014,an additional 12 month duration. 2. Additional services not originally budgeted under the SDC task including: a. Stormwater options evaluation. CH2M HILL evaluated and generated engineering budgets for two options for managing stormwater along the north property boundary. b. Coordination of the Phase 2 and Phase 3 designs,particularly in the vicinity of the leachate pump station. This work included coordination of location and elevations of the pump station, and modification of the lagoon spillway. c. Assistance with engineering associated with the Phase 3 building pad which was moved to the Phase 2 project. This work involved preparation of preliminary grading plans,drainage plans,and control points. d. Revision of the topsoil at the stormwater detention pond. The surfacing in the stormwater detention pond was changed from topsoil to rip rap to prevent scouring/siltation. Drawing details were updated accordingly. e. Generation of a conformed drawing set to include the perimeter road and leachate manhole revisions. f. An additional 6 site visits during construction for construction observation/quality assurance. The total for this change order is$171,450. Attachment B, Part 1 shows the breakdown of labor and expenses. Attachment B, Part 2 shows the labor hours by staff. Attachment C shows the basis for labor and expenses. We propose to complete this work on a time and materials basis as a change order to our existing Lateral Expansion contract. Please note that CH2M HILL has capped rates at$177/hr for all Phase 2 and Phase 3 SDC work,and we will continue to use these rates through project completion in 2014. If you have any questions about this,please contact me at(907)762-1369 or at chinds @ch2m.com. Sincerely, CH2M HILL Cory Hinds, P.E. Sean Richburg Project Manager Project Delivery Manager Enc: Attachments A, B,and C as described above Blacha0 EmerPesesln° Kodiak Landfill Expansion, 2012 Tue 4/16/13 Schedule B, Final Closeout 0 0 z Duaner Jeq — _n b se= 25k _____- 2 Pit Crew 2 10 days Tue 4/1/14 Mon 421/1 1 • J3 Pipe C 5 pays T 4/21/14 ( 1 s 3 Liner Subcontractor 15 r 4/1/14 M 4/21/14 ( L 0 0/0511/44000 days Tue 1022/13 Mon 11/4/17 0 p Survey 5 days Tue1022/13 Mon 1020/13 1 IC 50ays Tue 1020/13 Mon 11/4/13 i . - - V 11 _ F dl ter ru G 04 ays Mon N/14 Thu 7/31/14 -' - 12 Clear and pru0 5 days Mon 4/7/14 Fn 4111114 18- Sub ads Prep(2310059,208000 el 5 days Mon 4114114 Fri 4/18514 - IS L C 13300 cY5 10 days Tue 420/I M 5/12114 14 Eoc lot Anchor Trench,Haul to Cancel(1700ry1 5dys Tue 5/1N1 Mon 5/I0/14 15 000PE(25044 SY,225000 sf5 VERIFY OVA11 20 days Tue 5/2014 Mon 6)16)14 j 1- 1B Geolekille Type 1(24.600 6.5.2214038Y) 5 y Tue 0/1714 Mon 623/14 4 j IT Oran Layer7,400 CY) 15 days Tue 024/1 Mon 7/14/14 [k 22 3/4 Pfrmod(576 sll 2 days. Tue 624/14 Wed 625/14 - - ec 19 Shot Rock 5004045(6210 CY 0 da Tue 7/15/14 Mn 728/1d 20 LOPE Pine BO (3 ea40) 3 y Tue 720/14 Thu 7/31/14 21 RRrap lot Cove/C be Drain.toe of note(340 I 2 day Tue 71201041 Wed 7/30/14 1 ~ Can-cifill Da; Ile — —11.91.8y. MC;(4/14/141. Mw U2d11 24 LPG Collector Ppe(16DR 17 Per/Pi )111001120 cy ea 5 days Man 4/14/14 Fri 518/14 s0/ 15 LFGSrp Orairw 13600111 5daYS Man 421114 Fn 425'14 T.=,a • • 26 LEG Cover Vent I] 1 - 1 day' Mon 42414 Mon42L1i "--5'� """ L h Seep CutoXW Ile 36tlys Man 51914' MBn Wzwiti $ O 20 j[ Exc lrCole//wall(320%)and Trench(150 5.9) 2days Mon 5/5/144 Tue 5.5/14 31-- Concrete Cuto9Wa912(7005) "-" 10 days Wed S/2114. Tue 520/14 C. -t., • • 20 LLDPE 60 mil,Tatred Liner on sidewA(170 s5/) 3 days Wed 521114 Fn 523/14 (�-. • 30 G le,t/pe2 nch s/ewol henna LLDPE day Mon 5126/19' Mon 525/14 7-9.• 32 Resonate Seep Cfl 1 Pipe 15'Peel(21001 3 days Tue 527// Thu 5529/Id �jl 33 L Sep Y 16 SOY II 3d r, T 694 (_`J 34 A n (20ry,D M050ry LCBOry( 2449 Wed6l1 in 6'54 35 ComlusleDre below Geamemdane(440sy) 2drys F,1015/Id Mon 6'&r11 �. ei 36 LLOPE 00 milTextured 1501 55 oyi Sdaya Tue 6110014 Mon 6/16/10 (=�/. J] R Rap lot Seep Cute(250 cei 5 Tue 6/17/14' M 623/14 yaJ e 5m Water System •'�.._ __ 0/v on 6/1 n 0111 3 a • 39�y�. - c Grupe re) _ __._ 2 days Mon 6/15/14' r Nl/14( w. 40 a- Exc SB la pile(4600 ) Say- Wed Ni41 rue 6/24/14 d Eke piaCe in stormwatet Pond Beim(1600 ry) 3 days. Wed 6/25/14 FE 527714 42 ,- E Placement Stockpile(1200 ry) 2 613 Mon 0/1 i 7/1/14 43 Conate Cutoff Wall 83 100%/ 0 5/ Wed 72/d Tue 715/14 41• T N ero/470051 and 2 Culvert(34'. 7 days Wed 72/14 Thu 2/10/14 i-•(.. 4$ a " Pipe Anchor for 24"CPEP13 each) 3days Wed?/16/14. Fn]/IP/1d ,, 45 n C n B Ins5N2B1 n d SV.CB2,5p1 p B CB 3da/- Mon 22 14 Wed 723/14 1 `= 47 « G B ee3 oe 2dY Thu]2 F ]2414 48 new led sbclue 5 lay Mon 7/28/14 Fri 41/ld 4 49 Road SUdaceCourse(20005) day Mon 0/4//4' Mon8/4/14 • 5/l 50 seeding 10 MM0 (1400 Sy) 5 / Tue/12/ MS 414/14. - 1.-- 0/ff'� 51 4�. R b/alorm er POntl 51otn 1410051 3 c Tue 412/14 Thu 8/14/14 • LJ 52 Final Compbibn.Schedule A 30 days Mons141d Fri 9/26/14 l7 V T.'J_54 PurcMnintl aged 204 Mon 9/1114 Fr 02&1d 7-..._ a.._ T days Mon 8/18/14 Fn 026'14 ' 3 _ _________________ __ _ days .._.__.--- _ _-- — Prolecl Landfill Schedule B.3-25-2013 Task rC7521) Pr0Peoa ,Mae Summary I' ' '+"2 Eternal looks - -- -) Deaaine ]y Dale.Tue 4116/13 5p1 ,,,,,,,,,,,,,,,,,, M11.610/s O Projeot Summary 0 Q Edernal Maistone 0 Red.Pipe Crew Sleek Did Crew Blue.General Pink Llner Sub Green:Concrete Sub Pabe2012 Page I of 1 KIB LF Lateral Expansion Design bmt CH2MHILL Price by Element Chargeable Tasks,Change Order 42,without Budget Subtotals,without Period Subtotals,without Estimating Frequency Subtotals Labor Task Hours Labor Subtotal Expense Subs Travel Subtotal Markup Task Total Top Task A2-NIB LATERAL EXPANSIO A2.19.02-Additional Ph2 1,118.00 164,000.00 164,000.00 0.00 0.00 6,765.00 170,765.00 676.50 171,441.50 SDC Subtotal for A2 1,116.00164,000.00164,000.00 0.00 0.00 6,765.00 170,765.00 676.50 171,441.50 Grand Total 1,118.00 164,000.00 164,000.00 0.00 0.00 6,765.00 170,765.00 676.50 171,441.50 17-Apr-2013 02:00.39 AM Page 1 of 1 https://www.int.ch2m.com/pricer/Reports.aspx?Id=85&Reportname=Price by Element(A)... 4/16/2013 Page I of I KIB LF Lateral Expansion Design 4ta CHI HILL Level of Effort Chargeable Tasks,Change Order 42,without Budget Subtotals,without Period Subtotals,without Estimating Frequency Subtotals Functional Name Category Hours Rate Amount Notes Top Task A2 Task A2.19.02-Additional Ph2 SDC Prets,Joshua CADD Tech 102.0 104.00 10,608.00 stormwater,leachate. phase 3, conformed set Eckberg,Catherine L Engineer 80.0 177.00 14,160.00 stormwater,leachate,phase 3, conformed set Kc,Arjun Engineer 100.0 143.00 14,300.00 stormwater options,revise detention pond topsoil Van Blankenstein,Ian P Engineer 72.0 177.00 12,744.00 SDC, 12 months Green,Kenneth R Geotechnical 32.0 177.00 5,664.00 Additional for separation of SchB Engineer Stith,Rachel E Project Accountant 104.0 87.00 9,048.00 PM, 12 months Kennedy,Susan Project Admin 152.0 87.00 13,224.00 2 hrs/week,76 weeks Hinds,Cory Project Manager 420.0 177.00 74,340,00 Daily SDC,visits,PM, 12 months Thompson,Byd C Senior Design 44.0 177.00 7,788.00 stormwater,leachate,phase 3 Engineer coord Reimbold,Michael W Senior Engineer 12.0 177.00 2,124.00 Additional for separation of SchB Subtotal for A2.19.02-Additional Ph2 SDC 1,118.0 164,000.00 Subtotal for A2 1,118.0 164,000.00 Grand Total 1,118.0 164,000.00 17-Apr-2013 01:15:34 AM Page 1 of 1 https://www.int.ch2m.com/pricer/Reports.aspx?Id=I42&Reportname=Level of Effort (A)... 4/16/2013 Attachment C- Basis for Labor Hours Item Staff Labor hours Basis for labor hours 1 Josh Prets 102 Actual hours spent on stormwater options eval,coordination of Phase 2/3 CAE modeling, and conformed drawing sel 2 Catherine Eckberg 80 Actual hours spent on stormwater options eval,coordination of Phase 2/3 drawing lead,and conformed drawing sel 3 Arjun KC 100 Actual hours spent on stormwater options eval and detention pond topsoil revision 4 Ian VanBlankenstein 72 Average of 4.4 hrs/month for 12 additional months and 20 hrs for site visit(solids separation vault) 5 Ken Green 32 Additional hours for geotechnical support for the extended Schedule B closure in 2014 6 Rachel Stith 104 Average of 8 hrs/month for 12 additional months and 8 hrs for uploading invoices 7 Susan Kennedy 152 Average of 2 hrs/week and additional for miscellaneous submittal managemenl 8 Cory Hinds 420 Average of 4.2 hr/week for 52 weeks for SDC,6 hrs/month for 12 months,and 130 hrs for additional site visits 9 Byrl Thompson 44 Actual hours spent on stormwater options eval,coordination of Phase 2/3, and conformed drawing set 10 Mike Reimbold 12 Additional hours for geotechnical support for the extended Schedule B closure in 2014 Attachment C- Basis for Travel Expenses Item Task Staff Days Flights Kodiak hotel (KI) $115 night 1 Subgrade Cutoff Wall Hinds 2 1 2 Liner installation Hinds 0 0 Already included in KIB CO#14 Car rental $66 day 3 Leachate piping& manholes Hinds 3 1 Meals $50 day 4 Squeezings vault VanBlankenstein 2 1 Total per diem $231 day 5 Leachate seep cutoff wall Hinds 3 1 6 Sched B final cover liner Hinds 3 1 RT Flight $550 each 7 Stormwater detention basin Hinds 2 1 8 Final inspection Hinds 0 0 Already included in KIB CO#14 15 6 Total Expenses $6,765 ° •4' ° KODIAK ISLAND BOROUGH %**(77,;- AGENDA STATEMENT "RFC REGULAR MEETING OF: MAY 2, 2013 ITEM NO.: 13.A.3 TITLE: Contract No. FY2013-29 Installation of Electrical Services for the KHS Additions and Renovation Project. ORIGINATOR: Projects Manager FISCAL IMPACT: ® Yes $63,820.00 or❑ No Funds Available ® Yes ❑ No Account Number: 460-533 452.150 Amount Budgeted: $67,007,750.00 10021.5B.B ATTACHMENTS: Proposal and Agreement signed by Jim Devlin, KEA. APPROVAL FOR AGENDA: /� J//V' SUMMARY STATEMENT: Kodiak Island Borough code 3.16.020 "Limitation of Manager's Authority" states that a contract exceeding $25,000 requires Assembly approval. The KHS Addition and Renovation Project requires new high voltage electrical services. Identification of the scope of these services are described in the attached proposal prepared by Jim Devlin, Engineer, Kodiak Electric Association. RECOMMENDED MOTION: Move to authorize the Manager to approve an agreement between KIB and Kodiak Electric Association to construct a new high voltage electrical service for the Kodiak High School Addition and Renovation Project in an amount not to exceed $63,280. Kodiak Island Borough Page 1 of 1 }c4_ Kodiak €6. �/�o o :r ate (907)486x7700 Box.767 . . KODIAK,ALASKA 99615-0787 April 11, 2013 Jessica Wolfe Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Dear Jessica: Please find enclosed with this letter an"Agreement for Relocation of Facilities" for re-routing the high voltage power cables in the High School Parking Lot to the Egan Way area. I have also included a cost estimate and drawing with new facilities identified. It is my understanding that the Borough would like this work to take place this summer. If so, I will need the"Agreement'signed and returned to me as soon as possible so we can get it in the construction schedule. I can be contacted in the office at 486-7735 or on my cell phone at 654-7735. Thanks for your help on this project. , Sincerely, Jim Devlin Engineering Manager (3) Enclosures wollo.idb.04 1113.doc • Account/Work Order. No. AGREEMENT FOR RELOCATION OF FACILITIES OR SPECIAL SERVICES THIS AGREEMENT is between KODIAK ELECTRIC ASSOCIATION, INC., an Alaskan electric cooperation(hereinafter called "KEA"), and KG: .rork tsbo & (3e ro , (hereinafter called "Consumer"), whose mailing address and phoneJnumber are: Mailing Address: Phone: WHEREAS, the Consumer has requested that KEA provide certain services and/or materials; and WHEREAS, KEA is entitled to be paid for the provision of said services and/or materials either pursuant to its tariff or otherwise. NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter set forth,the parties hereby agree as follows: C=, 1. Services: KEA agrees to provide the following materials and/or services: o cv.:E'a— k k i g rt n({-a. a. CI I - fro,.. Ntjl, Sckoo __e_AL w� Lo{- ±o > F� . W ny tFact Ma}t-r.>�S rn v.A Ickloo�t,.-I e a-tc cir ,41 aS}��c.�F� 2. Location: Said services and/or materials are to be provided to the Consumer at the following location: Coo r(d k+ Ot W f-E� glr. SG.ka,\ (Ark-CL,,q 3. Payment: Consumer agrees to pay the actual cost to KEA of the services and/or materials referred to in Paragraph 1 above,including but not limited to, a reasonable allocation of overhead. Attached is a copy of KEA's cost estimate sheet. The total cost is estimated to be: ( -k-w e.�k.+y -dt '°r." ($ 6 3, S �16• 2-1). Relocation of Facilities Page 1 of 2 Unless otherwise stated,this estimate is for informational purposes only, and the Consumer understands that he shall be obligated to pay all costs of such services and/or materials even if they exceed this estimate. 2. Warranties: KEA warrants that the services and/or materials shall be of workmanlike quality and shall be in conformity with the National Electrical Safety Code as amended for the State of Alaska. ANY AND ALL OTHER WARRANTIES, WHETHER EXPRESSED OR IMPLIED, INCLUDING, WITHOUT LIMITATION, ANY WARRANTIES OF MERCHANTABILITY AND/OR FITNESS FOR A PARTICULAR PURPOSE,ARE HEREBY EXCLUDED AND DISCLAIMED BY KEA. THERE ARE NO WARRANTIES WHICH EXTEND BEYOND THE DESCRIPTION ON THE FACE OF THIS DOCUMENT. 3. Indemnity: The Consumer shall indemnify and hold KEA harmless from any and all claims or demands which may be made upon KEA by third persons arising out of KEA's provision of the above-described services and/or materials. 4. Integration and Modification: All understandings and agreements are merged • herein, and no provision hereof may be waived except in writing by the party to be charged with said waiver. This Agreement may not be modified, altered, or amended except in writing signed by both parties. IN WITNESS WHEREOF, KEA and the Consumer have hereunto affixed their a'- signatures on the dates indicated below. Kodiak Electric Association, Inc. Consumer By: P. E. By: Title: , .,¢a rl rJ 1140“--4.3 eh-- Title: Dated: 4 -/I - / 3 Dated: Payment must be received by KEA prior to construction starting. Note to Engineering: Financial arrangements have been completed. Approval is given to proceed with staking,scheduling, and construction. Finance&Administration: Date: • Relocation of Facilities Page 2 of 2 .... __,„ it-13 yoc1 ic- fit 5 (r. Lo I hIc.-.1 0 c ES kr 64;a-1 IIA0A--.-■As LI-6 4 24, oc)o , 0 0 po-v 7 son 1. 0, o0 . 00 vok' tA) S Q- v 1 R- s- 000 . 0a 6- 3 2-0. 0 '0 • TC 8A R Ia004µ 4I9o1C, c‘.4 S d i }q L it EflftNIH 4 con C . r Tt 2$1/ �00 ]o' ;S 9$ VqV LT z'75 +L 'fit. 03?-1313 i 4 I 11:1 n t, .Dry j.9 +• 1 O bbl FACE /IEW 171 G 1F VOL TA(gE I CR-$Lc' t 4 LCNDv(T iiii,“ u L9.IS '-^ CX ISTIoUCa NI Ff VDI-TrI 07_r_ ago-oL9l LA-13 LE , A8ANOoN rN PLP1-c.E I: `f-1/-/3 n I r men TAL mCa LfN KODIAK ISLAND BOROUGH %%'-; Office of-the Manager Bud Cassidy, Borough Manager Caulk; MEMORANDUM DATE: April 18, 2013 TO: Mayor and Borough Assembly FROM: Bud Cassidy, Borough Manager /e SUBJ: Change Orders -March 2013 INTRODUCTION KIBC 3.30.100 requires the manager to report monthly to the Assembly on the nature and amount of change orders signed during the month. 1. KODIAK LANDFILL EXPANSION PROJECCT - $39,450 CONTRACT 2007-22 Change Order#15—CH2MHi11 Inc. This change order is a result of design changes made to the lateral expansion project at the landfill. Additional engineering was needed in a leachate collection pipe and manhole into the perimeter road. 2. KODIAK HIGH SCHOOL PROJECT — $156,497 CONTRACT 2011-21- Change Order#3—Jensen Yorba, Lott This change order is for additional services associated with the purchase of Furniture, Fixtures and Equipment (FF&E). KODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER 710 MILL BAY ROAD Contract No. 2007-22 Change Order No. 15 Project Name,Number& Location Amount of Contract& Change Order Kodiak Landfill Lateral Expansion Design and Construction Services Original Contract $ 392,599.00 490-703 452.140 07013.4 Previous Changes $ 2,004,297.36 Contractor This Change $ 39,450.00 CI-12M Hill, Inc. 301 West Northern Lights, Suite 601 Anchorage,AK 99503-2648 Adjusted Contract $ 2,286,146.36 Description of Change Cost _ Redesign of the landfill perimeter road for Phase II. $ 39,450.00 o Revision of the leachate collection pipe alignment and addition of a new manhole in the perimeter road between LMI-16 and LMH5. • Revision of manhole locations,inverts and subgrade drain profile. o Associated changes to surface wading. o Associated CAD changes to 5 design drawings. As detailed in the CH2MHILL change order request dated January 25, 2013 The time provided for completion of the contract is(Z unchanged)(J increased)(Li decreased)by calendar days. This document shall beco. e anamen_ment to the ';•a,.a' ..<a.4 :11 .rovisions of the contract will a..1 thereto, Accepted By: 5.e' s _ P 0 t. ,. Date 02/14/13 traacttorr's.Represe lSt'Resk_ Recommended: jiS 6:6 -' " • - i — Date `�-.-2s- _/ r • ering/Facilities r',r •' .t !: r5 , 7. ; .Director PP Y /�tt ' Date.../,/_.O / Approved .�. � U ' "•W � ,. st� 1 � I + � Manager(Less Then 510,10,- s t oro p Clerk for all change orders on this••.ntract) ' If the change order or orders excee t Ir7Nf`Vital -fr 0,000) dollars, it will require the signatures of A. The mayor and deputy presiding o i B. The mayor and one(I)assembly member in the absence of the deputy presiding officer; C. The deputy presiding officer and one(1)assembly member in the absence of the mayor; or D. Any two(2) assembly members in the absence of the mayor and deputy presiding officer. Approved By: Date Mayor Deputy Presiding Officer CH2M HILL ��yJ,�� 949 E.38th Avenue,Suite 500 � Anchorage,AK 99809 Tel 907.782.1500 Fax 907.257.2000 The following engineering design updates are required to support the proposed design changes: 1. Revision of the leachate collection pipe alignment and addition of a new manhole in the perimeter road between LMH6 and LMHS; 2. Revision of manhole locations,Inverts,and subgrade drain profile; 3. Associated changes to surface grading;and, 4. Associated CAD changes to S design drawings. A breakdown of the effort for the engineering design updates with more detail Is provided in Attachment 1.A breakdown of the plus/minus with labor hours/price is included in Attachment 2.Table 1 summarizes the original change order and the plus/minus for the engineering design updates for the perimeter road redesign: Table 1.Summary of Engineering Design Changes for Perimeter Road Redesign No. Item Estimated Price 1 Original Change Order(KIB CO#13) $13,000 2 Reduction for elimination of the exterior roadside ditch ($5,000) 3 Additions for proposed design changes(this change order) $39,450 Total Revised Perimeter Road Redesign $47,450 Total This Change Order $39,450 The project deliverable will be revised construction drawings as specified in Attachment 1,PDF format,and electronic submittal.We propose to complete this work on a time and materials basis as a change order to our existing Lateral Expansion contract.The estimated additional total for engineering design is$39,450.If you have any questions about this,please contact me at chinds @ch2m.com. Sincerely, CH2M HILL C97_/7L- Cory Hinds,P.E. Steve Gergely Project Manager Project Delivery Manager Enc: labor hours/price breakdown Hill Iii ' i4ii R I 11 H j !fill , ; Li' I ! ! ! !!|! ! Ili I 1 , | = ! ! | I1 !E }iLu1.J1, � ! I ! | � ! !1JUL11! / | 2Aj!§ f [ §/ §1 «h§ §iih! § £, , , , , „ . , - ,! !! j , . . _ , , . - n ° ;11;11;11 . 5| ;� | i l � � , . . . . —| h \ G§11&|99 . . a| ig Hi ill —| : z . -. •/ ! g| j :/i §{§ )]§f . _ 1 ;11;11;11;11 !) |) §| § . . . . 11 . . ) ! || . : | H - ! |! !( . ) . . . . . / . . | al11 0 , . 0 , , �• • .. - ! 9 , „ � , Si�� , o � , I ' T I • I I ;S It .g _— 4 55 .1 g It g : 3F ' . ..a r a iii, I tnr is /EX r = 1 7 - in 4 f —k p: • 8 2 a a I= } - ° -. t - s 3 y 9 .. R.-..Fag i . h 1 i i F a. i_ i_�j_a Ij I :0037 0 Z- _i! i111 i 111 I---.-a- KODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER 710 MILL BAY ROAD KODIAK,ALASKA 99615 Contract No. 2011-21 Change Order No. 3 Project Name,Number&Location Amount of Contract&Change Order Kodiak High School Addition&Renovation Original Contract $5,134,067.00 Previous Changes $ 1,140,805.00 Contractor This Change $ 156,497.00 Jensen Yorba Lott,Inc. Adjusted Contract $6,431,369.00 Description of Change Cost Additional services requested by KIBSD to oversee the coordination of the $ 156,497.00 Furniture,Fixtures and Equipment procurement process. Design team will work closely with KIBSD personnel to discover the FFE needs for the facility. The time provided for completion of the contract is(changed)( increased)( decreased)by calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply thereto. Accepted By: Sot It: x-.1..`4'1 ,rn • Date Z ' 11'201 5 Contr. VD resent$tut8�, S° e Recommend r��' /i �z,_ ;-"® , ' �+ •:�x u Date D..—.2 I13ngineering/Fnciltti Be o nm�ce:Director Approved By: (s w Attes • �1�1 ,� Date J/�-d /2- Manager(Less.Than 510,0,r nog., • ,,,C a orough Clerk for all change orders on this coat • If the change order or orders exceeds ten thousand(10,000) dollars, it will require the signatures of? A. The mayor and deputy presiding officer; B. The mayor and one(I)assembly member in the absence of the deputy presiding officer; C. The deputy presiding officer and one(1)assembly member in theabsence-of the mayor;or D. Any two(2)assembly members in the absence of the mayor and deputy presiding officer. Approved By: Date Mayor Deputy Presiding Officer Revised by MIS 06/14/06 Jessica Wolfe From: Pearce, Lisa <Ipearce0l @kibsd.org> Sent Friday, February 08, 2013 12:13 PM To: Jessica Wolfe Cc: Hacker, Gregg; Kelly,Vickie; McDonald, Stewart Subject: Professional Contract for FF&E selection Jessie- Thank you for meeting with us this morning to discuss the scope of work proposals for the design and implementation of the network infrastructure as related to the new high school project. We will provide you with a statement of justification regarding our request to use Integrated Logics as a sole source contractor for these services. Also,we appreciate your feedback regarding the professional services contract for the FF&E selection process. I believe we are all in agreement that we should move forward with the professional agreement with the'.DLR Group via'Tony. Yorba's office.-Please do move forward with this agreement. In regards to your clarification as to the district representative regarding the FF&E purchases please list me as the district's authorization representative. I am including our superintendent in this email so you have record that he is aware of this correspondence. Thanks again Jessie for your time and effort in regard to this project and helping us work through this portion of the project. Lisa Pearce, SFO (:'itid Business C el Kodiak wand 13oruug]t School l)isiricl crizg . , 41. ' Quality Stafi"'Celehratc Maximums"21°Century Classrooms•'Stewardship 722 Mill Bay Road Kodiak,AK 99615 907-481-6105 office 907-942-0624 cell • 1 Jensen .1 Yorba I, Lott . . Inc. � MEMORANDUM Designing Alaska Since 1935 Date: February 9,2013 RE: Kodiak High School Renovation and Addition Furnishings,Fixtures and Equipment (FFE) Methodology TASK 1: INVENTORY EXISTING FFE TO REMAIN Inventory of existing FFE that will be re-used, and the condition of each piece to insure it will be re-usable. Note colors and materials for coordination with new furnishings and finishes in the building. Deliverables: Preliminary Report in binder form listing quantity, photographs and descriptions of each item for review by Owner and design team to determine where each item may be used in new floor plan and where new pieces would be required. Summary Report to include spreadsheet showing all items to be re-used and item listing of new pieces required to complete the design. FFE floor plan drawings showing layout of each room and item required. TASK 2: BUDGET COST ESTIMATE AND FINAL FFE SPREADSHEET Develop a budget cost estimate for new FFE to purchase and compare against funds available. Produce final FFE spreadsheet with all new items and budget costs based on budget cost estimate review. Update FFE drawings to indicate existing and new items and locations. TASK 3: PRODUCT RESEARCH AND SELECTION Research products needed based on summary report. Work with Owner to determine performance specifications required and reconcile with budget available. ARCHITECTURE 0 INTERIOR DESIGN o LANDSCAPE ARCHITECTURE 522 WEST 10TH STREET JUNEAU,ALASKA 99801 (907)586-1070 FAX(907)586-3959 www.jensenyorbalott.com Research may include trials of different furniture pieces by the owner for the major pieces such as student desks and chairs. The design team will also work with manufacturers to see products and review aspects of each first hand where possible. Review with design team for selection of colors,materials and finishes to coordinate with building remodel. Review electrical; data or mechanical coordination if required. TASK 4: FINAL FFE PLANS AND SPECIFICATIONS: Bid Package Final FFE spreadsheet with existing and new pieces required,and budget cost for new items to purchase. Final floor plan drawings showing all FFE required indicating new and existing items. Specifications for each new item with Basis of Design product indicating materials, colors, and accessories required. G:1_Projects110077\ConiFFE1FFE Methodology.doc ARCHITECTURE•INTERIOR DESIGN*LANDSCAPE ARCHITECTURE 522 WEST 10TH STREET JUNEAU,ALASKA 99801 (907)586-1070 FAX(907)586-3959 ww w jensenyorbalott.com JENSEN YORBA LOTT, Inc. DESIGN SERVICES PROPOSAL FFE Fee Proposal Project: KHS Fee Proposal kI&F s:.,,421,;tlillflori.,_c: +11:”,iirtelliyitpterp'etiktruht4trHi,:tuitipt. !-',„ c•--1 •", 1-• • s tr:••%• ttr: ARCHITECTURE: Project Management 12 Coordination meetings 4 40 Implementation assistance 40 Subtotal(hours) 16 0 0 0 80 0 0 96 Subtotal(dollars) $2,240 $0 $0 $6,400 $0 $0 $8,640 CONSULTANTS: FFE Design by DLR $134,415 Subtotal $134,415 Overhead/Profit 10% $13,442 Total $147,857 TOTAL FFE.ADDITIONAL: gayipEs.f,4E- .. — - $164497; FFE proposal.xls-futhishings 1 10/22/2012 Kodiak High School Renovation and Addition Furniture Selection Only Fee Proposal Task Deliverable ID Hrs '' 'rs -a a Cost TaakfjJllrientgryyofjEthtl FFE to Remain tgift,,vaa243 1V51°? '?"' .. , .1"eat, S+.,.• 7 nz j•Th 1.1 Inventory s Timmy 1 Site Tour and Inventory ASSUME THIS INVENTORY WORK IS 2 Preliminary Report COMPLETED BY OWNER OR OWNERS PM 3 Summary Report 4 FFE Floor.Plan Drawings 42 0 $120.00 $5,040.00 u yr..1•fond.,:„+1 r:';140:00 inrr'ieudgetteos_ sli . :.and Fl ?j RAS: 'edsA: t ... 2.1 Cost Models 1 Develop Preliminary Schematic Design Cost Model 74.5 2 $120.00 $9,180.00 2 Update and Develop Design Development Level Cost Model 18 2 $120.00 $2,160.00 3 Develop Final Construction Document Level Cost Model 16 2 $120,00 $2,160.00 au .1 for, askt2 ITV3166.043ent1.21$131MIMMIS 4z1 P . ,..•S - ,, z$,t13,500:00 p"�' •• . Ra°'u°g'`atcii and•S ,rr.504 .. . .. . 3.1 Programming 1 Project Program Requirements(Scope 8 Goals) 6 0 $120.00 $720.00 2 Confirm Design Objectives 6 0 $120.00 $720.00 3 Project Schedule and Work Plan 6 2.25 $120.00 $990.00 3.2 Schematic Design 1 Select Basis of Design Options 40 0 $120.00 $4,800.00 2 Coordinate Mock-ups of Basis of Design Furniture Options 18 0 $120.00 $2,160.00 3 Develop Preliminary Furniture Plans 34 0 $120.00 $4,000.0D 4 GA Review 6 6 $120.00 $1,440.00 5 Owner Meeting 18 16 $120.00 $3,840.00 [$�ubtotai for:rask 30615161a4.411$10 $118750bll a Crr nal Fa '7.i. a .1spsAphre(8181Paokege).. , 4,1 Develop Design 1 Refine Basis of Design Furniture Selections 60 $120.00 $7,200.00 2 Identify Approved Alternatives to Basis of Design Furniture Selections 60 $120.00 $7,200.00 3 Develop Furniture Plans 60 $120.00 $7,200.00 4 Develop Color and Material Options 60 $120.00 $7,200.00 5 OA Review 6 $120.00 $1,440.00 6 Owner Meeting 16 1 $120.00 $3,840.00 4,2 Prepare Construction Drawings 8 Specifications 1 CD Refinement and Coordination of Furniture Plans 60 $120.00 $7,200.00 2 Specifications and Purchasing Documents 60 $120.00 $7,200.00 3 QA Review 6 $120,00 $1,440.00 4.3 Bidding Phase Support 1 Answer Questions and Supply Additional Information 22 1 $120.00 $4,08000 2 Review Substitution Requests 22 1 $120.00 $4,080.00 3 Prepare Addenda 22 1 $120.00 $4,08000 4 Assist in the Evaluation of Bidder Proposals 22 1 $120.00 $4,080.00 4.4 Installation and Support 1 Respond to RFI's 59.25 $120.00 $7,110.00 2 Site Visit 30 0 $120.00 $7,200.00 3 Punch List 30 0 $120.00 $7,200.00 1S :.Oel;tor;Taikt;17 6.°.". .grin ' a -. i'. 9f1 fix•'! k:p',i;:A ASS T7$N.77i0i0J 7ot at foT._�k ��.. 5 . � -¢ , xs2s,00;00, rEsginTiZa R°al'mbursai roosts,_': '" ,,--``e u�. .traW*1••� 'x.:.W:" ,`Ch x.4;+`v* i.,z,2-_AV t�.�� 5.1 ftelmeursa6les 1 Travel Expenses: 2 People 4 Trips 3 3 $1,562.50 $9,375.00 2 Printing Costs: ASSUMES PRINTING COSTS OBSORBED BY PRIMARY PROJECT BUDGET REIMBURSABLES Subtotal ferArni u(sa <. lies"; OLNIKaingterah . i'KfID1$9137 o; Tiro (Proposed $'134,415011. OUR Grwp 0601.12 Kodiak Island Borough Assembly Regular Meeting Guidelines May 2, 2013, 7:30 p.m., Borough Assembly Chambers Please announce: Please remember to turn off ringers on your cell phones or put them on vibrate. 1. INVOCATION Major John Quinn of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse Assembly members Griffin and Stutes who are absent due to personal leave. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA Recommended motion: Move to approve the agenda. VOICE VOTE ON MOTION. 5. APPROVAL OF MINUTES — None. PLEASE ANNOUNCE: STOP- Due to the delay of the radio broadcast and web streaming, please place your \ calls at this time to speak under Citizens Comments. Your call will be placed in a queue and answered at the appropriate time. Local is 486-3231; Toll Free is 1-855- 492-9202. 6. AWARDS AND PRESENTATIONS A. Longevity Award (5 Years)— Manager Cassidy • Bob Tucker, Maintenance Coordinator, in the Engineering/Facilities Department B. Student of the Month Award for May 2013 — Mayor Selby • Shannon Armstrong, a Senior at Kodiak High School Continued on next page... Kodiak Island Borough Assembly Guidelines May 2, 2013 Page 1 7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) A. Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. Ordinance No. FY2013-15 A Rezone According to KIBC 17.205.0 to Rezone Proposed Lots 5B and 5C, Block 1, Chiniak Alaska Subdivision From PL-Public Use Zoning District To RR2-Rural Residential Two Zoning District (P&Z Case 13-018, Chiniak). Recommended motion: Move to adopt Ordinance No. FY2013-15. Staff Report— Manager Cassidy Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. 10. BOROUGH MANAGER'S REPORT 11. MESSAGE FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS — None. Continued on next page... Kodiak Island Borough Assembly Guidelines May 2, 2013 Page 2 13. NEW BUSINESS A. Contracts 1. Contract No. FY2013-28 Letter of Engagement for Legal Services Associated With the Sale of Revenue Bonds for the Long Term Care Facility. Recommended motion: Move to authorize the Manager to execute Contract FY2013-28 with Wohlforth Brecht Carteledge & Brooking of Anchorage, Alaska for a Letter of Engagement for Legal Services Associated with the Sale of Revenue Bonds for the Long Term Care Facility in the amount not to exceed $25,000 plus reimbursable expenses. Staff Report— Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. 2. Authorizing the Manager to Execute Change Order No. 16 to Contract No. FY2007-22 Landfill Lateral Expansion Design and Construction Service for Services During Construction (SDC). Recommended motion: Move to authorize the Manager to execute Change Order No. 16 to Contract No. FY2007-22 Landfill Lateral Expansion Design and Construction Service with CH2M Hill Engineers, Inc. for Services During Construction in an amount not to exceed $900,830 which will be paid on an actual hours worked basis. Staff Report— Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. 3. Contract No. FY2013-29 Installation of Electrical Services for the KHS Addition and Renovation Project. Recommended motion: Move to authorize the Manager to execute Contract No. FY2013-29 with Kodiak Electric Association to construct a new high voltage electrical service for the Kodiak High School Addition and Renovation Project in an amount not to exceed $63,280. Staff Report— Manager Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines May 2, 2013 Page 3 B. Resolutions — None. C. Ordinances for Introduction - None. D. Other Items - None. 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 15. ASSEMBLY MEMBERS' COMMENTS Announcements — Mayor Selby The next Assembly work session is scheduled on Thursday, May 9 at 7:30 p.m. in the Borough Conference Room. The next regular meeting is scheduled on Thursday, May 16 at 7:30 p.m. in the Borough Assembly Chambers. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines May 2, 2013 Page 4 KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Regular ,/Special _ Date: 0510C2 )C3. is 3 Convened: Recessed: Reconvened: Adjourned: (� BY: BY: 6D Lo / BY: � Uv taCan'U BY: f�L� C�u BY: V Vote J SECOND: SECOND: u,{�11�JrV" SECOND: iipoL SECOND: Ll) n/l,{ . SECOND: K ote Y V � • ��' ��""" 000 Okr491-) i21,9,01'D - i 5- rfillY1 YES NO YES NO YES NO YES NO " YES NO . Ms. Austerman I Ms. Austerman Ms. Austerman Ms. Austermar4 V Ms. Austerman V Mr. Bonney Mr. Bonney Mr. Bonney Mr. Bonney ✓ Mr. Bonney Mr. Griffin r Gr Mr. - '-'n Mr. ri n Mr. Kaplan V Mr. Kaplan Mr. Kaplan Mr. Kaplan V Mr. Kaplan 1 Ms. Lynch V/ Ms. Lynch Ms. Lynch Ms. Lynch Ms. Lynch Mr. Stephens f Mr. Stephens Mr. Stephens Mr. Stephens V Mr. Stephens Ms. Stutes ✓ 1 . e 4:. - • . Stutes CHANGE OF VOTE? HANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?�CHANGE OF VOTE?'V TOTAL: TOTAL: TOTAL: TOTAL: f TOTAL: 3 02 The mayor may/not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET � 0 Regular J Special Date: 1 "b7`'°e I Convened: Recessed: Reconvened: Adjourned: 9-- D BY: ,w/ BY: 1 / BY: bp icvyj BY: V / ( • BY: SECOND: W_' " SECOND: i SECOND: l _/y t k / SECOND: p(0)- SECOND:apiti.7 c% .�� J Y7 NO YES NO YES NO YES NO YES NO Ms. Austerman Ms. Austerman . / Ms. Austerman / Ms. Austermarl , / Ms. Austerman Mr. Bonney/ Mr. Bonney V Mr. Bonney / Mr. Bonney v1 / Mr. Bonney rt. Lri. n Mr : '''n yr. _ . in � Mr. Griffin _V . riffin Mr. Kaplan / Mr. Kaplan 1! Mr. Kaplan / Mr. Kap a Mr. Kaplan Ms. Lynch / Ms. Lynch ] Ms. Lynch / Ms. Lynch V Ms. Lynch Mr. Stephens y Mr. Stephens i Mr. Stephen v/ Mr. Stephens Stut / Mr. Stephens f s tu . ue M es�__.------\,, CHANGE OF VOTE? CHANGE OF VOT ? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?I TOTAL: 5 9_, TOTAL: TOTAL: ty 0 TOTAL: (] TOTAL: The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit or-extend debate, previous question • Majority votes is majority of the membership (quorum). Point of Order and Recess. KODIAK ISLAND BOROUGH REGULAR MEETING Regular Meeting of: ILda 62, 02013 Please PRINT your name Please PRINT yout2name C\\SW . 7 - %1/ Ae,/,