03/06/2013 Regular Meeting `r.
MONASHKA BAY ROAD SERVICE AREA RECEIVED
Regular Board Meeting and Budget FY2014 Public Heari g
Bayside Fire Hall
MARCH 6, 2013, 7pm APR - 2 2013
MINUTES
BOROUGH CLERK'S OFFICE
Call to order: by President Darlene Turner, 7:14 pm KODIAK,ALASKA
Roll Call: Darlene Turner (DT), Chaz Glagolich (CG),Steve Steffensen (SS),an Lance (TL)
(1 Board seat vacant)
Others Attending: MBRSA residents (6) - Dave Sundberg, Fritz Miller, Patti Hendrix,Tia Leber, Paul
Zimmer, Martha McKinney, MBRSA Road Contractor- Kevin Arndt,Visiting Contractor-Jeremy
Williams
MBRSA Purpose and Program Description
Monashka Bay Road Service Area is responsible for road maintenance in the service area.
Goal: To maintain, repair,and provide snow removal for roads in the Monashka Bay Road
Service Area.
Agenda and Minutes
• Review/Approval of Agenda for March 6,2013: CG moved; SS seconded; Motion Passed.
• Review/Approval of Minutes for Feb.6,2013: SS moved; CG seconded; Motion Passed.
• Review/Approval of Minutes for Feb. 16,2013,Green Belt Mtg/Hike: SS moved; CG seconded;
Motion Passed.
Public Comments:
1. Jeremy Williams- "AIM Maintenance" would like to bid on MBRSA service contract.
2. Tia Leber- Had question about heavy equipment working at landfill...lots of shake, rattle and
roll potential with new construction (and blasting for WWTP)... Darlene Turner said it is
probable, along with future road-work in neighborhood filling potholes.
3. Marty McKinney-Asked where does MBRSA stand on KIB Landfill work.Are we in agreement
or coordination? DT and TL replied... Yes- Board is unanimous in favor of Landfill development
plans and present composting activity since it is most reasonable for KIB at this time... that is,
until someone comes up with a better approach. She has concern about composting activity as
done now, and requests MBRSA stay on top of any developments/changes to that operation.
Presentations/Committee reports:
• Green Belt report by Tom Lance- MBRSA is very happy with input from Marmot and Three
Sisters residents, and KIB staff Working together,we were able to revise the previous Landfill
Rezone plan to a new plan that better meets our neighborhood concerns in the long-term and
leaves the door open to future discussions to protect neighborhood drinking water quality,
Green Belt protection, and environmental values.
• KIB Landfill Expansion Project Update by Dave Conrad- Dave showed pictures of recent
logging and blueprints/drawings of Waste Water Treatment Plant site,gave notice about
blasting work, and then answered questions from guests and MBRSA Supervisors. Most
discussion was about blasting- Dave said notices would be given to Supervisors,signs posted
near Landfill,and advisory statements given to radio stations. Blasting will be weather
dependant,but may start as soon as late-March and into April.The S. dump site will be filled-in
with overburden from the WWTP area excavation.
o Dave Sundberg commented he has concern about well collapse due to blasting. Dave
Conrad said the blast shots are relatively small and the distance from the site to homes
on Marmot is probably safe-far enough,but"when your well collapses,give me a call."
o Fritz Miller asked Dave C.about time given to clear area after horn signal indicating
blasting is imminent. Dave said about 2 minutes ...
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Unfinished Business
• Landfill Expansion plans and zoning concerns:
o Darlene Turner further explained that at K1B's Assembly tomorrow night,they would
'likely approve the revised Landfill zoning ordinance. MBRSA worked with KIB staff at
two different work sessions, plus the Greenbelt hike,since the initial rezoning meeting
in Dec 2012,to come to mutual agreement.
o Marty McKinney commented, she is still concerned about water quality.
o Paul Zimmer commented he is satisfied with the results of our MBRSA zoning revision
work and everyone's help.
o DT let everyone know they could obtain water test kits from Amazon for about 12.00.
• MBRSA Purpose and Program (Budget) Description (FY 2014)
Monashka Bay Road Service Area is responsible for road maintenance in the service area.
o Goal: To maintain, repair,and provide snow removal for roads in the Monashka Bay
Road Service Area.
o Proposed Budget FY 2014
Personnel Services (KIB) $500.00
Snow Removal/Sanding $26,000.00
Repairs&Maintenance $25,000.00
Grading/Ditching $5,000.00
Support Goods&Services $350.00
Contingencies $4000.00
TOTAL $60,850.00
MOTION: To approve FY 2014 Budget- made by CG,second by TL;
Roll Call Vote by DT:All Supervisors voted YES -TL,CG,SS,and DT.
Motion Passed.
8:05 pm President Turner opened floor to Public Hearing
Potential bidders for service area contracts spoke.Jeremy Williams (AIM) desires to bid but his
company is at disadvantage under KIB's contracting system. Current contractor for MBRSA,
Kevin Arndt(MK)spoke of MBRSA's renewal option for FY2014.
8:10 pm President Turner closed floor to Public Hearing
New Business:
1. STP-0001(459)/54149 Letter dated 2-25-13 from Brian Elliott(State DOT) to KIB.Work
proposed for roads in Kodiak.
Motion: To request the addition State DOT work on Monashka Bay Highway to include the
following:
a. Replace culvert under Mountain View Drive with larger culvert.
b. Clean ditch from Mountain View Drive to Marmot Drive,to include cleaning the under-
road culvert(from the east side to the west side of Monashka Bay Road) between Three
Sisters Way and Marmot Drive.
c. Construct a drain field from,the up-welling at the top of Three Sisters (where the
dumpster is located) to the ditch on the north side of Three Sisters Way,to mitigate the
glacier problem that occurs each winter at the top of Three Sisters Way.
d. Repair runoff issue caused by State Highway onto Marmot Drive entrance.
e. If any guardrails are replaced on State Highway,give old ones to MBRSA.
f. Add Mountain View Drive to STP map (is omitted on current map).
Motion made by TL,second by CG.Motion Passed.
2. Community Development Letter dated March 5, 2013. Re: Case S13-19 vacation to eliminate
a 10 foot utility easement along the south side of property line of Lot 8, Block 2, Island Vista
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Subdivision. (Dave and Mary Sundberg)
Motion made by CG to no objection to vacation of easement.,second by SS,Motion Passed.
Comments: Fritz Miller also had no objections (neighbor to Dave and Mary Sundberg)
3. Order road signs for Marmot, Harbor Way, Forest Drive,and any others needed such as speed
limit, child safety area ... all agreed that 18" size was appropriate. DT asked Kevin Arndt to get
signs up before MBRSA Spring Walk/Mtg on June 1st. Possible sign vendor is Zumar.com
4. Merger or enlargement of Road Service Areas (RSA): Discussion among Supervisors, about
feasibility of combination of several road service areas to reduce overall costs,reduce
workload of multiple Boards and KIB staff,and improve services provided by road contractors.
a. A larger RSA should include hiring of an administrator or manager with civil
engineering or related road expertise.
b. Having one designated "Manager" as the point of contact for all residents living on the
north end of Kodiak Island could simplify the who to call situation for area residents.
c. DT said there are a number people from the Sawmill and Lakeview Drive areas who call
her in the winter asking to get the road plowed and graveled (but we can't help them ...
it is currently cared for by State DOT).Would a majority of Lakeview and Sawmill
residents would support joining an RSA? If the State paved the roads first?
d. DT said maybe as part of arrangement that benefits all, the roads could be improved
and paved by DOT...the Sawmill and Lakeview roads too,if the State could pass admin
on the KIB and then KIB to a RSA.
e. TL referred to the new"KIB Popular Annual Financial Report"where it summarized
FY2012 Expenditures and Cost Per Mile for all RSAs...and MBRSA's 2 miles of road cost
$20,123/mile to maintain,while Bay View RSA (with 1 mile of road) cost residents
there$17,815/mile to maintain. Women's Bay and Service Area No. 1 both have higher
costs/mile (at$26,875/mile and $32,501/mile, respectively). Bay View RSA and
MBRSA are very similar- makes sense to combine them...
f. DT will talk to Woody-KIB Engineering, and we can discuss more about the
merger/enlargement idea during Spring Road Walk meeting.TL should bring last
year's list of road work needs/plans.
5. Date set for Regular Mtg and Spring Walk Meeting: JUNE 1, 2013 at 1pm ...
6. Officer Elections:
Nominations and voting done by voice with consent of all Board Supervisors. Officers are as
follows: President- Darlene Turner,Vice President- Chaz Glagolich, Secretary-Tom Lance
Motion made by TL to approve Officers of Board,second by CG. Motion Passed
Public Comments:
1. Patti Hendrix commented about road ditch being wider near her place and road shaved too
much... DT responded: ditch was cleaned but road was also widened slightly there too.The
appearance of the road being narrow is because the vegetation was removed.
2. Dave Sundberg: He appreciates MBRSA support regarding the easement vacation.
Board Comments: DT thanked all for attending. She thanked Steve Steffensen for volunteering to
help on MBRSA Board. DT mentioned that it was time again to hold a contract training session with
KIB Staff and make a decision on the continuation of the present contract. She would see if Bob Tucker
- KIB Engineering Dept would be available, and let Supervisors know when ...all Board Supervisors
responded favorably.
Next Meeting Dates
• Regular Mtg and Spring Walk Meeting: June 1, 2013, 1 pm. Starting at top of Mtn View Drive.
Adjournment: 9 pm
SIGNED
A Ya�ia
D rlene Tur resident Date Tom La , Secretary D to
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