02/28/2013 Special Meeting KODIAK ISLAND BOROUGH
Assembly Special Meeting
February 28, 2013
A special meeting of the Kodiak Island Borough Assembly was held on February 28, 2013 in the
Borough Conference Room of the Kodiak Island Borough Building, 710 Mill Bay Road. The
meeting was called to order at 7:30 p.m.
Present were Mayor Jerome Selby, Assembly members Carol Austerman, Tuck Bonney, Dave
Kaplan, Chris Lynch, and Mel Stephens. Staff members present were Borough Manager Bud
Cassidy, Engineering and Facilities Director Woody Koning, Projects Manager /Inspector Matt
Gandel, and Clerk Nova Javier.
KAPLAN moved to excuse Assembly members Griffin and Stutes who were absent due to
personal leave.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
CITIZENS' COMMENTS
Bob Stanford spoke on tourism development in Kodiak and advocated for additional funding for
Discover Kodiak.
CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING
A. Contract No. FY2013 -19 Approving a Professional Services Agreement for Code Compliance
Review of the Long Term Care Facility Project Design Documents.
KAPLAN moved to authorize the Manager to Execute Contract No. FY2013 -19 with PC
Associates for Code Compliance Review Services for the Long Term Care Facility design
documents in an Amount Not to Exceed $36,382.
The Code Compliance Review of construction documents was normally outsourced by the local
building official to verify that the building would meet all structural and Americans with Disabilities
Act (ADA) code requirements. In addition, Engineering /Facilities staff discussed the need for a
review of the construction documents for compliance with National Fire Protection Association
101 Life Safety Code (NFPA 101). Due to the Long Term Care Facility being a healthcare facility
that was subject to Medicare and Medicaid requirements, the State Fire Marshal would inspect
the facility for compliance with NFPA 101 code prior to granting a Certificate of Occupancy.
Determining any possible code concerns prior to construction was a crucial step to ensuring on-
time completion of the project.
The cost to submit the plans to the local building official for structural and ADA compliance
review, and to the State Fire Marshal for NFPA 101 compliance review, was slightly more than
the cost for PC Associates to perform both reviews. Having PC Associates perform both reviews
would provide a cost . savings and would allow them to perform both reviews concurrently,
meaning final drawings ready for permitting would be available sooner.
Kodiak Island Borough Assembly Minutes
February 28, 2013 Page 1173
PC Associates recently completed a Code Compliance Review as well as a
Coordination /Constructability Review for the Kodiak High School Addition and Renovation
project, and both Engineering /Facilities staff and the local building official were very pleased with
the result. PC Associates specialized in plan review and had performed their services throughout
the west since 1989.
In accordance with KIB 3.30.070.A Exception to bidding requirements which allowed for the
exception to the procurement rules for contracts for professional or unique services, staff
recommended authorizing the Manager to enter into a professional services agreement with PC
Associates for the services outlined in the proposal provided in an amount not to exceed
$36,382.
ROLL CALL VOTE ON MOTION CARRIED FOUR TO ONE: Austerman, Bonney, Kaplan, and
Lynch (Ayes); Stephens (No).
ADJOURNMENT
KAPLAN moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Bonney, Kaplan,
Lynch, and Stephens.
The meeting was adjourned at 7:45 p.m.
KODIAK ISLAND BOROUGH
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ATTEST: Je t.me M. Selby, .,r
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Nova M. Javier, MMC, ;trough Clerk Approved on: March 21, 2013
Kodiak Island Borough Assembly Minutes
February 28, 2013 Page 1174