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2012-12-20 Regular Meeting KODIAK ISLAND BOROUGH Assembly Regular Meeting December 20, 2012 A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, December 20, 2012, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Major John Quinn of the Salvation Army. Deputy Presiding Officer Lynch led the Pledge of Allegiance. Present were Deputy Presiding Officer Chris Lynch, Assembly members Carol Austerman, Tuck Bonney, Dave Kaplan, Mel Stephens, and Louise Stutes. Staff members present were Administrative Official Bud Cassidy, Engineering and Facilities Director Woody Koning, Solid Waste Manager /Environmental Specialist Mike Patterson, Clerk Nova Javier, and Assistant Clerk Jessica Kilborn. KAPLAN moved to excuse Mayor Selby and Assembly member Griffin who were absent due to personal leave. APPROVAL OF AGENDA AUSTERMAN moved to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES None. AWARDS AND PRESENTATIONS None. CITIZENS' COMMENTS Judi Kidder and Marilyn Guilmet voiced concerns on questions asked of Planning and Zoning Commission applicants regarding potential disagreement of the City Council's position on cases, and that minutes of the meeting at which this occurred were not provided when requested. Clarification was provided that this happened in a City Council Meeting interviewing P &ZC applicants. COMMITTEE REPORTS Assembly member Stutes provided an update on the Southwest Alaska Municipal Conference (SWAMC) board meeting held on December 20, spoke on the upcoming SWAMC annual conference in Anchorage on February 20 -22, 2013, and reported on the recent Kodiak Fisheries Advisory Committee meeting. PUBLIC HEARING 1. Ordinance No. FY2013 -10 Accepting a Grant From the Alaska Division of Homeland Security and Emergency Management to Provide Funding for a Comprehensive Revision and Update of the Kodiak Area Emergency Operations Plan (KAEOP). Kodiak Island Borough Assembly Minutes December 20, 2012 Page 1130 KAPLAN moved to adopt Ordinance No. FY2013 -10. The Kodiak Island Borough and the City of Kodiak jointly agreed to provide for disaster preparedness and emergency response on an area -wide regional basis. The City and Borough historically maintained one Emergency Operations Plan (EOP) in this regard, which covered the Kodiak Road System and six remote communities. These plans were required to be updated and amended from time -to -time in order to remain current in terms of personnel and resources available in the community. The Kodiak Island Borough traditionally facilitated the planning process to maintain the Kodiak Area Emergency Operations Plan (KAEOP). The KAEOP was typically reviewed (on an annual basis by City and Borough staff) and when necessary amendments were forwarded to the Kodiak Island Borough Local Emergency Planning Committee (KIB LEPC). Any changes recommended by the KIB LEPC through this process were then forwarded to the Kodiak Emergency Services Council (ESC) for consideration as an amendment to the adopted plan. The last major revision and update to the plan was adopted in 2005. Many of the changes at that time reflected the lessons learned from the 9/11/2001 event and the new anti - terror regulations that were put into place immediately following this event. In the intervening years the state and federal governments gradually moved back to a more balanced "all- hazards" approach to emergency preparedness and response. Due to the passage of time, and changes to what the State of Alaska considered to be "best planning practices ", an annual update was no longer sufficient to keep the KAEOP current. By accepting the attached grant, the Assembly could ensure that the plan would be updated in a timely and comprehensive manner so that the updated plan could be exercised in March 2014 as part of the next statewide "Alaska Shield" exercise. Deputy Presiding Officer Lynch opened the public hearing. Seeing and hearing none, Deputy Presiding Officer Lynch closed the public hearing. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Bonney, Kaplan, Lynch, Stephens, and Stutes. BOROUGH MANAGER'S REPORT (Administrative Official Cassidy) Administrative Official Cassidy reported on the following: • Documents for the Long Term Care Center Project were being finalized and would not be included on the next meeting agenda; and • Bid documents for the Kodiak High School Addition and Renovation had been issued and the contracts for the Project Manager would be finalized in January. MESSAGES FROM THE BOROUGH MAYOR (Deputy Presiding Officer Lynch) None. UNFINISHED BUSINESS None. NEW BUSINESS Contracts None. Kodiak Island Borough Assembly Minutes December 20, 2012 Page 1131 Resolutions None. Ordinances for Introduction 1. Ordinance No. FY2013 -12 To Dispose, by Permit or License, to the City of Kodiak a Portion of Land up to 27,720 Square Feet Located on Top of the Active Landfill (1203 Monashka Bay Road East) to Temporarily Produce Class B Compost Until Approximately August 15, 2013. AUSTERMAN moved to adopt Ordinance No. FY2013 -12 in first reading to advance to public hearing at the December 27, 2012 special meeting of the Assembly. The sewage sludge processed through the wastewater treatment plant (biosolids) had been disposed of at the Borough landfill for many years. By a memorandum of agreement (MOA) in 2007, the City and Borough agreed that the landfill would continue to accept biosolids until it interfered with landfill operations. In June 2012 the Borough Manager notified the City Manager that, due to operational difficulties at the active face of the landfill precipitated by the increased volume of biosolids, the Borough would be unable to accept biosolids at the landfill after December 15, 2012. Since that notification was provided, the City had spent a considerable amount of time and resources trying to identify a site as a long -term solution for processing the biosolids into Class A EQ compost. In the interim, the City sought a short term solution to stockpile biosolids using ADEC's approved method, but this required additional transporting and handling at considerable cost to the City. A short term solution was identified consisting of utilizing an area of approximately 27,720 sq. ft. at the landfill for processing biosolids into Class B compost, which then would be disposed of in the landfill to fill voids and for cover material as approved by ADEC. A temporary land use license agreement between the Borough and the City for use of this area at the landfill by the City for processing biosolids into Class B compost would continue the cooperative efforts consistent with the MOA, and offered a short term solution benefiting the community and rate payers while giving the City time to implement a long range plan for processing the biosolids into Class A EQ compost. The land use license agreement would outline issues related to insurance, safety, liability, and indemnification as approved by the Borough Attorney. The license agreement was temporary and would terminate on approximately August 15, 2013. Solid Waste Manager /Environmental Specialist Patterson provided a report on the process being proposed. Deputy Presiding Officer Lynch closed the regular meeting and opened the public hearing. Todd Hiner, Judi Kidder, Judy Hamilton, Chris Ford, City Manager Aimee Kniaziowski, Marilyn Guilmet, and Sarah Thayer spoke in support of Ordinance No. FY2013 -12. Deputy Presiding Officer Lynch closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Kaplan, Lynch, Stephens, Stutes, and Austerman Kodiak Island Borough Assembly Minutes December 20, 2012 Page 1132 Other Items None. CITIZENS' COMMENTS None, ASSEMBLY MEMBER COMMENTS Assembly members wished happy holidays for the community. Assembly member Stephens spoke on the interview process for the Planning and Zoning Commission held by the City Council. Assembly member Stutes voice concerns on comments expressed to her regarding the Long -Term Care Center project. Assembly member Bonney questioned Administrative Official Cassidy about possible Sun'aq land being acquired by the Coast Guard base, stating he didn't want the community to lose additional recreational land. The Borough Offices would be closed on Tuesday, December 25 in observance of the Christmas holiday, and Tuesday, January 1 in observance of the New Year's holiday. The Assembly would hold a Special Meeting prior to the work session on Thursday, December 27, 2012, at 7:30 p.m., in the Borough Conference Room. The next regular meeting was scheduled on Thursday, January 3 at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT KAPLAN moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stephens, Stutes, Austerman, and Bonney. The meeting was adjourned at 8:20 p.m. KODIAK ISLAND BOROUGH • • ATTEST: Jerome M. Selby, Mayor e Arrity • ilk, Nova M. Javier, MMC, Bo ; gh Clerk Approved on: 01/17/2013 • Kodiak Island Borough Assembly Minutes December 20, 2012 Page 1133