07/10/2012 Regular Meeting Womens Bay Service Area Board s 1∎ it s i , `'
• Regular Meeting Minutes: Tuesday Jul. 10 201241 -- -- _ ' l
II. 52012 u
Call to Order:
Dave Heuman called the meeting to order rr 7:05pm. ,,
BOROUGH U RIt , OFFICE 1
Members Present:
Dave Heuman, Dave Conrad, John Isadore, Brian Hansz, Dennis Hilsinger,
George Lee.
Members Excused:
Jessica Horn.
Guests:
Drew Devries, USCG fire Dept, Bayside Volunteer Fire dept.
Bob Himes, Bayside Fire Department Chief.
Dale Rice, Womans Bay Fire Department Chief.
Chris Lynch, KIB assembly member.
Agenda Approval /Additions:
D. Conrad added sale of excess property to Road Service Old Business and new
truck purchase to Fire Dept New Business. D. Heuman motioned to approve
agenda, G. Lee seconded, passed unanimously.
Minutes Approval:
G. Lee motioned to approve minutes from Jun 05 meeting, D. Hilsinger seconded,
passed unanimously.
Citizens Comments:
None
Contractor Comments:
None
Joint Fire Departments discussion:
D. Conrad explained that the representatives from Bayside FD where in
attendance to present the idea of ajoint service area Fire Department. Other
attendees represented Bayside and Womans Bay Fire Departments.
Bob Himes suggested that Womans Bay FD and Bayside FD explore the idea of a
JOINT fire protection service area that would include; Bayside, City of Kodiak
and Womans Bay.
Discussion brought up many benefits including:
1. Single entity unified Fire Department and protection for residents in both the
city and entire service area, would have manned station to roll on any 911 call
for fire /medical emergency.
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2. Possibly having manned stations thru entire district.
3, Higher ISO (Insurance Service Organization) rating, which would in turn
lower insurance rates for all business and homeowners in the area.
4. No need for mutual aid agreements, or rewrites every few years.
5. Quicker response for any large scale events, reducing the chance of
uncontrollable situations.
6. Monetary grants would have greater chance of success due to unified service
for Kodiak versus three different departments vying for same single grant.
Drawbacks noted during discussion were:
I. Difference of opinions on effectiveness of fire protection services between
residents of city and borough.
2. Would need to pass by vote from city and borough residents.
Consensus of the board was to agree to meet with Bayside Fire department
service board and discuss opportunities that may benefit both departments.
KIB Capital Improvement Project list:
Ms Chris Lynch advised board to make a list of projects to be placed on the KIB
CIP List. She suggested that the board have three levels of listed projects, with
costs being the categorizer. She suggested the board have up to five major
projects on the highest level of the list. Ms Lynch also advised the board how to
promote our needs to KIB. She noted to have our list submitted by Oct/Nov
timeframe and advised members of the board to attend KIB Strategic planning
work session /meeting in January and Budget work session /meeting in March.
Chair Budget Update:
No new budget info for reconciliation, begin 2012 budget.
Old Business Fire Department:
• Tanker 23 repairs: John Mellen is scheduled to come and work on truck next
week.
• HUD Grant: R.F.P. will be out next week.
• Credit card for Fire department small purchase: No Action.
Old Business Road Service:
• FEMA Update: Project at Panamaroff creek is currently under construction /repair
at this time.
• Lake Orbin Culvert Repair: Completed emergency repair and fill of roadway.
• Panamaroff Creek Culvert: see FEMA update.
• Summer Work List: Prioritization in progress, contractor has all ready been tasked
with emergent /high priority jobs.
• P &Z board informed of board agreement of lots sales within service area, but road
construction to access lots remains seller (KIB) or buyers responsibility.
New Business Fire Department:
• Fire Department consolidation, see Joint Fire Department discussion.
• Fire Department
• Has purchased a new F -350 truck to be outfitted for the Fire Department initial
purchase price was under $25K.
New Business Road Service:
• J. Isadore suggested that in addition to specific work lists for projects for
contractor the board should list requirements and expectations for continual
actions such as; grading, sweeping, signs, crack sealing, patching and brushing, to
ensure items are being satisfactorily completed.
Board members comments:
• J. Isadore noted that the dumpsters pad off of Sargent Creek road needs to be
graded, and the possibility of locating the dumpsters in a manner so they are
accessible from a vehicle, (Drive thru style) may be easier for trash contractor to
pick and drop dumpsters.
• G. Lee noted that the list and prioritizing of CIP projects needs to be completed
ASAP to meet the suggestion from Ms Lynch for inclusion in the Oct /Nov
timeframe.
Next meeting Tues Aug 07 2012 7:00pm:
Adjournment:
• 9:15pm D. Heuman motioned to adjourn, D. Hilsinger seconded, motion passed
unanimously.
• air Witness