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2012-06-07 Regular Meeting KODIAK ISLAND BOROUGH Assembly Regular Meeting June 7, 2012 A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, June 7, 2012, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Sergeant Major Dave Blacketer of the Salvation Army. Mayor Selby led the Pledge of Allegiance. Present were Mayor Jerome Selby, Assembly members Carol Austerman, Tuck Bonney, Jerrol Friend, Dave Kaplan, Chris Lynch, Mel Stephens, and Louise Stutes. Staff members present were Manager Rick Gifford, Community Development Director Bud Cassidy, Engineering and Facilities Director Woody Koning, Finance Director Karl Short, Deputy Clerk Marylynn McFarland, and Assistant Clerk Jessica Kilborn. APPROVAL OF AGENDA AND CONSENT AGENDA FRIEND moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES A. Regular Meeting Minutes of May 3, 2012, were approved under the consent agenda. AWARDS AND PRESENTATIONS Mayor Selby proclaimed the month of June 2012 as Filipino American Heritage Month in Kodiak urging all citizens to participate in the festivities celebrating the rich heritage and traditions of the Philippine Islands. CITIZENS' COMMENTS Bruce Schactler spoke on the severance taxes collected by the Borough. Karen Yashin, Kodiak Humane Society President, thanked the Assembly for its support of non - profit organizations. Mr. Frank Kelty, former Mayor of Unalaska, was in -town in attendance for the North Pacific Fishery Management Council Conference and paid a visit to the Mayor and Assembly. COMMITTEE REPORTS Providence Kodiak Island Medical Center Director Don Rush reported on various non - profit programs sponsored by Providence. Some of the programs included: Charity Care Program, Community Lab Program, Hospice Care Organization, Brother Francis Shelter (laundry service), Kodiak Kindness Program, Healthy Tomorrows, and the Compassionate Care Fund. A community benefit report would be distributed during the week of June 11. Kodiak Island Borough Assembly Minutes June 7, 2012 Page 1061 PUBLIC HEARING 1. Ordinance No. FY2013 -01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal year Commencing on the First Day of July 2012 and Ending on the Thirtieth Day of June 2013 (Fiscal Year 2013 Budget). KAPLAN moved to adopt Ordinance No. FY2013 -01. Ordinance No. FY2013 -01 included funds to be spent in the General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds, and Enterprise Funds. The ordinance also levied a tax on the real and personal property within the Borough. A substituted version of Ordinance No. FY2013 -01 with back -up information was provided to the Assembly and the public. KAPLAN moved to adopt Ordinance No. FY2013 -01 by substitution No. 2. ROLL CALL VOTE ON MOTION TO AMEND BY SUBSTITUTION NO. 2 CARRIED UNANIMOUSLY: Bonney, Friend, Kaplan, Lynch, Stephens, Stutes, and Austerman. Mayor Selby opened the public hearing. Norm Wooten asked the Assembly to consider funding the school district budget to the same level as last year. Bruce Schactler urged the Assembly to consider returning the excess funds received by the Borough, primarily from interest earnings, PILT, state - shared fish taxes, and severance taxes, to the fishing industry. Doug Dorner thanked the Assembly for its efforts on the school district budget. Scott Arndt spoke to the excess funds received by the Borough, primarily from interest earnings, PILT, state - shared fish taxes, and severance taxes, being appropriated to the debt service funds or to consider lowering the mill rate to return funds to the community. Mayor Selby closed the public hearing. BONNEY moved to amend Ordinance No. FY2013 -01 by transferring $318,550 from the General Fund to the Education Support fund, decreasing the transfer to the Debt Service Fund by $318,550, increasing the appropriation to the School District by $318,550, and decreasing the Transfers In — General Fund and Contingency budget in the Debt Service Fund by $318,550. ROLL CALL VOTE ON MOTION TO AMEND CARRIED FOUR TO THREE: Kaplan, Lynch, Austerman, and Bonney (Ayes); Friend, Stephens, and Stutes (Noes). STEPHENS moved to amend Ordinance FY2013 -01 Section 4, Line H by reducing the millage rate for Service Area No. 1 from 1.50 mills to 0.50 mills. ROLL CALL VOTE ON MOTION TO AMEND CARRIED FIVE TO TWO: Lynch, Stephens, Stutes, Bonney, and Friend (Ayes); Kaplan and Austerman (Noes). Kodiak Island Borough Assembly Minutes June 7, 2012 Page 1062 AUSTERMAN moved to amend Ordinance No. FY2013 -01 by transferring $30,000 from the General Fund to the Capital Projects Fund 469 Contingencies and reducing the General Fund transfer to Debt • Service by $30,000. ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Lynch, Stephens, Stutes, Austerman, Bonney, Friend, and Kaplan. Clerk's note: Stephens changed his vote to the prevailing side. ROLL CALL VOTE ON MAIN MOTION AS AMENDED CARRIED SIX TO ONE: Austerman, Bonney, Friend, Kaplan, Lynch, and Stephens (Ayes); Stutes (No). BOROUGH MANAGER'S REPORT Manager Gifford reported on the following: • Community Development was working with the rural cities regarding the code revisions. • Certified tax roll was provided to the Assembly; spoke on exemptions. • An incident at the Landfill on May 29 when a contractor hauled asbestos debris to the landfill. • Manager's last meeting and thanked the Assembly, Clerks, and staff for the experience. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby spoke on his attendance at the NACO Western Interstate Region Conference in Santa Fe, NM, May 14 -18. Payment in Lieu of Tax was a strong subject at the conference. He spoke on a meeting held with NOAA regarding the decreased NOAA budget, local NOAA staff would be reducing its research efforts in the Kodiak area due to cuts in the FY2013 budget. Mayor Selby presented a plaque to outgoing Manager Gifford and thanked him for his hard work for the Borough throughout the last seven years. UNFINISHED BUSINESS - None. NEW BUSINESS Contracts 1. Contract No. FY2012 -22 Memorandum of Agreement for the Kodiak Near Island Administration and Research Facility (ADF &G). BONNEY moved to authorize the Manager to execute Contract No. FY2012 -22 a Memorandum of Agreement with the Alaska Department of Transportation and Public Facilities and Department of Fish and Game for an amount not to exceed $1,200,000. The project to construct a new Alaska Department of Fish and Game administration and research facility had been in process for several years. The Borough originally proposed to construct and own the facility and enter into a lease with the Alaska Department of Fish & Game for occupancy, similar in concept to the Kodiak Fisheries Research Center and its primary occupant, NOAA. The Borough received several state legislative grants via the Department of Commerce, Community & Economic Development (DCCED) in the early stages of the project: Kodiak Island Borough Assembly Minutes June 7, 2012 Page 1063 FY2004 $ 200,000 FY2005 $1,500,000 FY2007 $ 500,000 FY2008 $ 950,000 Total $3.150.000 With these grant monies, the Borough commissioned a building feasibility study and subsequently contracted with an architect (ECI Hyer) for planning and design. In 2010 voters approved a state- wide bond that included this project. With the project fully funded by State of Alaska monies, it made sense for the State to take over the construction and ownership of the facility. This Memorandum of Agreement (MOA) described the roles of the State of Alaska's departments, Department of Transportation and Public Facilities (DOT &PF) which was constructing the facility, and Department of Fish and Game which would operate the facility, and the Borough. The MOA included a provision that DOT &PF be reimbursed for the additional cost of site preparation due to unexpected subsurface conditions, up to $1,200,000, by the Borough using unexpended DCCED grant funds. Of the remaining $1,283,000 in grant funds, $7,600 was due to the architect, $1,200,000 was budgeted to reimburse DOT &PF, and the balance of $75,400 was budgeted for contingency or would revert back to DCCED. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Stutes, Austerman, Bonney, Friend, Kaplan, and Lynch. 2. Contract No, FY2012 -23 Recycling Contract with Threshold Services, Inc. FRIEND moved to authorize the Manager to execute Contract No. FY2012 -23 with Threshold Services, Inc. of Kodiak, AK to provide collection and shipping recyclable materials off - island in an amount not to exceed $210,000 (the flat rate price of $17,500 /month) for the period of July 1, 2012 to June 30, 2013, with the option of two 1 -year extensions. Threshold Services, Inc., a private non - profit entity, maintained a receiving, handling, processing, storage, and marketing operation for recyclable materials in Kodiak for shipment to off - island markets. Threshold achieved this through its goal to provide work and training for persons with disabilities or who were chronically not employable. In addition Threshold Services, Inc. was the Borough's current contractor for recycling services. Threshold proposed to provide recycling services to the Borough for a flat rate of $17,500 per month. Additionally, Threshold proposed to pay the Borough 10 percent of all revenue received from the sales of recyclables for the first contract year, and 15 percent during the extension years. The flat rate price was a reduction of approximately $25,000 from last year's budget, not including the rebate savings. Contract No. FY2012 -23 was still under negotiations and staff recommended postponing the contract to the next Assembly meeting. STUTES moved to postpone Contract No. FY2012 -23 to the next regular meeting of the Assembly. ROLL CALL VOTE ON MOTION TO POSTPONE CARRIED UNANIMOUSLY: Austerman, Bonney, Friend, Kaplan, Lynch, Stephens, and Stutes. Kodiak Island Borough Assembly Minutes June 7, 2012 Page 1064 Resolutions None. Ordinances for Introduction None. Other Items 1. Hiring for the Position of Environmental Specialist at Salary Range 23, Step G. STUTES moved to authorize the salary placement of Environmental Specialist at Salary Range 23, Step G. Mr. Michael Patterson offered to accept a full -time regular position of Environmental Specialist with the KIB Engineering & Facilities Department. The offered pay rate was Range 23 Step G or $38.54/ hour and included employee benefits. Clerk's note: According to the Human Resources Officer the correct title for this position was Solid Waste Manager /Environmental Specialist. Per KIB Personnel Manual Section 409 Entrance Wage Rate, "the Department head, subject to managerial approval, may place a new employee above the start rate, when such placement is a result of the new employee's directly applicable work experience and credentials. Assembly approval is required for any starting placement above Step C ". Staff recommended the hire of the applicant who met the requirements of the position of Environmental Specialist. The applicant's credentials were complete and his work history demonstrated progressive knowledge and responsibilities in the field of environmental management; hazardous material management and training; solid waste program development; safety program development, management, and training; and human resources supervision and management. He was a certified instructor for many of the OSHA required training courses for baler operators. ROLL CALL VOTE ON MOTION CARRIED SIX TO ONE: Bonney, Friend, Kaplan, Lynch, Stutes, and Austerman (Ayes); Stephens (No). CITIZENS' COMMENTS Dave Blacketer thanked the Assembly for the hard decisions made on behalf of the Borough and wished Manager Gifford good luck. He urged the Assembly to continue funding non - profit organizations. ASSEMBLY MEMBER COMMENTS Assembly members Austerman, Bonney, Friend, Kaplan, Lynch, and Stutes thanked Manager Gifford for his hard work for the Assembly and wished him good luck on his next endeavors. Assembly member Kaplan thanked Finance Director Short for his hard work on the budget. Assembly member Stephens thanked PKIMC Director Rush for the presentation to the Assembly, spoke to observations regarding the relationship between the School District and the Borough Assembly compared to that of five years ago, questioned where the $500,000 appropriation for the Baranof Park Improvements could be found in the budget, commented on the lack of a financial report since December 2011, encouraged the School District and Assembly to bring forth budget Kodiak Island Borough Assembly Minutes June 7, 2012 Page 1065 discussions earlier in the year for future years, spoke to non - profit funding, and urged the Assembly to move towards using a similar model as that of the City of Kodiak regarding funding non - profit organizations. Assembly member Stutes expressed condolences to the family of former Assembly member Barbara Williams, reiterated comments of Assembly member Austerman directed towards the School District during the public hearing, and agreed with the comments of Assembly member Stephens regarding funding issues. Assembly member Friend agreed on the comments of Assembly member Stephens regarding the relationship between the School District and Borough Assembly, and encouraged the community to enjoy summer in Kodiak. Announcements The next Assembly work session would be held on Thursday, June 14 at 7:30 p.m. in the Borough Conference Room. The next regular meeting was scheduled on Thursday, June 21 at 7:30 p.m. in the Borough Assembly Chambers. The Assembly would hold a joint work session with the Kodiak City Council on Tuesday, June 19 at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT FRIEND moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Kaplan, Lynch, Stephens, Stutes, Austerman, and Bonney. The meeting was adjourned at 9:20 p.m. KODIAK ISLAND BOROUGH ATTEST: Jerome M. Selby, Mayor rno- - Nova M. Javier, MMC ✓ :orough Clerk Approved on: July 5, 2012 Kodiak Island Borough Assembly Minutes June 7, 2012 Page 1066