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2012-02-02 Regular Meeting KODIAK ISLAND BOROUGH Assembly Regular Meeting February 2, 2012 A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, February 2, 2012, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Sergeant Major Dave Blacketer of the Salvation Army. Mayor Selby led the Pledge of Allegiance. Present were Mayor Jerome Selby, Assembly members Carol Austerman, Tuck Bonney, Jerrol Friend, Dave Kaplan, Chris Lynch, and Mel Stephens. Staff members present were Manager Rick Gifford, Engineering and Facilities Project Manager Ken Smith, Finance Director Karl Short, Borough Clerk Nova Javier, and Deputy Clerk Marylynn McFarland. KAPLAN moved to excuse Assembly member Stutes who was absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA AND CONSENT AGENDA FRIEND moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES A. Regular Meeting Minutes of January 5, 2012, were approved under the consent agenda. AWARDS AND PRESENTATIONS Mayor Selby presented the Student of the Month Award for the month of February to Shannon Armstrong, a junior at Kodiak High School. Mayor Selby proclaimed February 2012 as National Teen Dating Violence Awareness and Prevention Month. CITIZENS' COMMENTS Jimmy Nq complimented the snowplowing services of MK Construction and encouraged the community to let their appreciation be known for the snow removal efforts. Dave Blacketer, Senior Citizens of Kodiak Board member, thanked the Assembly for its continued support of the Kodiak Senior Center and reported on the services of the Kodiak Area Transit System (KATS). Kodiak Island Borough Assembly Minutes February 2, 2012 Page 1020 COMMITTEE REPORTS Assembly member Stephens reported that the initial Kodiak Island Borough school budget was presented to the School Board on Saturday, January 28, 2012. Assembly member Kaplan reported that the Kodiak College Advisory Committee would meet Friday, February 3 at 7 a.m. at the Kodiak College. PUBLIC HEARING 1. Ordinance No. FY2012 -17 Amending the Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel, Chapter 2.120 Parks and Recreation Committee, Section 2.120.010 Committee Created — Duties. KAPLAN moved to adopt Ordinance No. FY2012 -17. The School District Board of Education requested a revision to KIBC 2.120.010 Parks and Recreation Committee to change the School District representation on the Parks and Recreation Committee from a School Board member to a school district staff member. The board felt that the Committee would be better served by staff representation. Upon approval of this revision, Superintendent Stewart McDonald would forward the name of the designated representative. Mayor Selby opened the public hearing. Hearing and seeing none, Mayor Selby closed the public hearing. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Bonney, Friend, Kaplan, Lynch, and Stephens. BOROUGH MANAGER'S REPORT Manager Gifford reported on the following: • Reminded Borough residents about the removal of snow from roadways and trails. • Highlighted legislative actions reported in Lobbyist Mark Hickey's legislative report. • Superintendent McDonald received approval of the variance request from the Department of Education and Early Development for the Kodiak High School renovation project including 70% approval for reimbursement. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby explained the possible State reimbursement process for the Kodiak High School renovation project. He also thanked the contractors working for the service areas through the winter snow challenges. UNFINISHED BUSINESS None. Kodiak Island Borough Assembly Minutes February 2, 2012 Page 1021 NEW BUSINESS Contracts None. Resolutions 1. Resolution No. FY2012 -19 Establishing the Date for the Citizens Board of Equalization Hearings for the Year 2012 and Establishing the Date When Taxes Become Delinquent. This item was approved under the consent agenda. KIBC 3.35.050(A.5) stated that the board of equalization would commence hearing on the first Monday in May, unless otherwise changed by resolution. This resolution changed the dates of the BOE to Tuesday, May 1 and Wednesday, May 2. Hearings would continue from day to day as established by the Board of Equalization and the Borough Clerk until all properly filed appeals had been heard. The resolution also reflected the date taxes are due as October 15, 2012, unless the taxpayer elected to pay the taxes in two equal installments, then the first half would be due on August 15, 2012, and the second half would be due on November 15, 2012. 2. Resolution No. FY2012 -21 Adopting the Kodiak Island Borough Strategic Plan for the Years 2012 -2016. AUSTERMAN moved to adopt Resolution No. FY2012 -21. The Assembly held a strategic planning session on January 17, 2012, and the session culminated in the preparation of Resolution No. FY2012 -21. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Friend, Kaplan, Lynch, Stephens, and Austerman. 3. Resolution No. FY2012 -22 Amending Resolution No. FY2006 -16 Authorizing the Kodiak Island Borough to Submit an Application for an Increase in the Amount of a Loan from the Alaska Clean Water Fund for the Landfill Lateral Expansion Project, Phase I and Phase II. FRIEND moved to adopt Resolution No. FY2012 -22. The Borough's current permitted landfill was estimated to reach its capacity in 2014. Expansion of the landfill required meeting new regulations mandated by Alaska Department of Environmental Conservation including construction of an impermeable liner to capture all leachate for processing. To assist with financing the cost of expanding the landfill under current regulations, the Borough applied for a grant from the Alaska Department of Conservation Municipal Matching Grant Program. For further assistance, the Borough could also apply for an amendment to an existing loan via the Alaska Clean Water Fund administered by the Alaska Department of Conservation. The existing loan was a 2006 loan in the amount of $2,612,000; the proposed amendment to the existing loan was an increase of $6,033,000 for a term of up to 20 years at 1.5% interest that resulted in a payment of $351,400 per year. This resolution authorized the Borough to submit an application for an increase in Kodiak Island Borough Assembly Minutes February 2, 2012 Page 1022 the amount of the existing loan from the Alaska Clean Water Fund and authorized the Borough Manager to execute any and all documents required for the loan. Engineering /Facilities Director Woody Koning explained the different phases of the landfill expansion project, costs, and funding sources. Assembly member Stephens spoke against Resolution No. FY2012 -22. Assembly member Lynch spoke in support of Resolution No. FY2012 -22. ROLL CALL VOTE ON MOTION CARRIED FIVE TO ONE: Friend, Kaplan, Lynch, Austerman, and Bonney (Ayes); Stephens (No). 4. Resolution No. FY2012 -23 Requesting the Alaska State Legislature to Fully Fund the Energy Rebate Program. BONNEY moved to adopt Resolution No. FY2012 -23. Assembly member Friend disclosed a conflict of interest because he worked as a Rater with the Energy Rebate Program locally. Mayor Selby accepted Assembly member Friend's declaration of conflict of interest. To help combat the escalating energy costs, the Alaska Legislature created the Home Energy Rebate program dedicated to making Alaska's homes more energy efficient. The Rebate program helped Alaska residents, especially those in rural areas, save money through lower fuel bills by reducing the need to depend upon foreign oil to generate electricity, heat homes, and fuel vehicles, and also puts money back into the local and statewide economies by creating job opportunities. Rural Alaska residents, already paying some of the highest energy bills in the nation, would benefit in many ways from their own allocated funding stream, separate from that of the road system residents. This resolution was requested by Assembly member Friend. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stephens, Austerman, and Bonney. Ordinances for Introduction None. Other Items 1. Confirmation of the Mayoral Appointments to the Solid Waste Advisory Board. KAPLAN moved to confirm the mayoral appointments to the Solid Waste Advisory Board of Mr, Lenny Roberson for a term to expire December 2013 and Mr. Robert Baer for a term to expire December 2014. Kodiak Island Borough Assembly Minutes February 2, 2012 Page 1023 There were two vacancies on the Solid Waste Advisory Board with terms expiring 2013 and 2014. The Clerk's office received applications from Mr. Robert Baer, Mr. Gary Rabideau, and Mr. Lenny Roberson. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stephens, Austerman, Bonney, Friend, and Kaplan. 2. Confirmation of the Assembly Appointment to the Service Area No. 1 Board. FRIEND moved to confirm the Assembly appointment of Mr. Paul Hansen to the Service Area No. 1 Board for a term to expire October 2012. There was one vacant seat on the Service Area No. 1 Board for a term to expire October 2012. The Clerk's office received applications from Mr. Danny Powell and Mr. Paul Hansen for the vacancy and the applications were forwarded to the Service Area No. 1 (SA1) Board for consideration. The SA1 Board met on Wednesday, January 18, 2012, and forwarded its recommendation to appoint Paul Hansen to the vacant seat. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Austerman, Bonney, Friend, Kaplan, and Lynch. 3. Direction to the Manager to Deliver a Letter to the KIB School District Concerning Local Funding for Their FY2013 Budget. BONNEY moved to direct the manager to deliver the letter to the KIB School District. At the direction of the Assembly a letter to the Kodiak Island Borough School District Board was drafted which stated the estimated amount of local funding the Borough could fund the School District for FY2013. Assembly members made suggested changes in the strength of language in the letter and consensus was given by the Assembly. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Bonney, Friend, Kaplan, Lynch, and Stephens. CITIZENS' COMMENTS None. ASSEMBLY MEMBER COMMENTS Assembly member Stephens spoke to the overrun of costs on different Borough projects and suggested monitoring of budgets. Assembly member Bonney thanked the Coast Guard for its continued assistance to the fishing fleet. He noted the number of people locally looking for work and those that are out of work. Kodiak Island Borough Assembly Minutes February 2, 2012 Page 1024 Assembly member Kaplan congratulated the student of the month. Assembly member Austerman congratulated the student of the month, thanked the citizens for their comments, and thanked Assembly member Stephens for his thorough report on the school district budget. Assembly member Lynch thanked those people who were "pushing" the snow, and congratulated the student of the month. Assembly member Friend acknowledged Thomas Kaban and his assistance to a person in need. Announcements The Assembly and the Kodiak Island Borough School District Board would hold a Joint Work Session on Thursday, February 9 at 6:30 p.m. in the Kodiak Fisheries Research Center Main Conference Room. The next Assembly work session would be held on Thursday, February 9 at 7:30 p.m. in the Kodiak Fisheries Research Center Main Conference Room. The next regular meeting was scheduled on Thursday, February 16 at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT KAPLAN moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Friend, Kaplan, Lynch, Stephens, and Austerman. The meeting was adjourned at 8:43 p.m. KODIAK ISLAND BOROUGH ATTEST: Jero'd e M. Selbl layor / Nova M. Javier, C, Borough Clerk Adopted on: March 1, 2012 Kodiak Island Borough Assembly Minutes February 2, 2012 Page 1025