09/19/2011 Regular Meeting Architectural /Engineering Review Board
Regular Meeting -19 September 2011 -5:30 PM
KFRC Conference Room
I DEC 202011 r
A. Call to Order
Chair HACKER called the meeting to order at 5:37 pm.
BOROUGH CLERK'S OFFICE
B. Roll Call
Board Members present were Gregg Hacker (GH), Scott Bonney (SB), Cliff Ford (CF),
Jerrol Friend CIF), Ray Nordgulen (RN), Sonny Vinberg (SV). Absent was Brent Watkins.
KIB Staff present were Woody Koning (WK), Ken Smith (KS) and Jessica Wolfe (JW).
A QUORUM WAS ESTABLISHED.
C. Approval of Agenda
NORDGULEN MOVED TO APPROVE THE AGENDA
MOTION PASSED UNANIMOUSLY
D. Approval of 4/12/11 & 8/16/11 minutes
NORDGULEN MOVED TO APPROVE THE ABOVE MENTIONED MINUTES.
MOTION PASSED UNANIMOUSLY
E. Tony Yorba KHS Addition & Renovation Final Schematic Design Presentation
Chair HACKER turned the meeting over to YORBA for presentation and discussion of
progress to date.
• Project will be done in BIM.
• Project management software will not tie in directly to the BIM model, but all
documentation and design process will be tracked by the software.
• GSHP design is only a feasibility study. Mechanical can be designed in a way that
GSHP could be added later.
• Radius for fire trucks still needs to be incorporated into the design. TY is working
with Rome Kamai, fire chief, on this.
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• KIBSD has approved the schematic design /concept. Design meets education
specification as close as possible.
• TY will email revised structural drawings to JW for distribution to Board.
• Self- cleaning glass is a possibility. Cleaning agents make it way easier to clean.
• JF would like to see window to wall ratios.
• TY is still looking at a panalized system for the exterior walls.
• There will be no paint booth.
• GSHP data will be incorporated into the energy display.
• CF is concerned about the electrical room sizes. 4 x 4 seems very small. TY said
that there are larger ones in different locations. The smallest is actually 6 x 6.
• JF asked if the domestic hot water was using propane just as a backup. TY wasn't
sure and would check on it.
• JF asked how many boilers were in the design. He said that 6 -8 small systems
were being used with success.
• JYL will verify site lighting photocells and motion sensors, if used, are adjusted
for use in north latitudes.
• JYL will discuss with Electrical engineers the concern expressed that adding
motion sensors to the site lighting fixtures would be too complicated to operate
and maintain.
• JYL will discuss with the Electrical Engineers the concern that the use of dual
service entrances will make the stand by generator difficult to operate safely.
• JYL will provide a checklist of deliverables for 65% & 95% documents based on
the AIA contract requirements.
• JYL will investigate the possibility of capturing some of the excess heat generated
in the kitchen area for an air to water heat pump.
• Due to the anticipated large number of review comments, JYL will have an
additional staff member present at the 65% ARB meeting to help take notes.
• JYL will prepared a spreadsheet for theses schematic design review comments to
track responses.
TY said that the next phase of design will include room data sheets. There will be detailed
discussions with teachers regarding needs for electrical, mechanical, etc.
Jim Rehfeldt is doing the energy modeling for the whole building. He has already completed
the simple payback for the GSHP.
CF asked if there will be four (4) service entrances and how many backup generators. TY
said that there were 4 services and one (1) generator. TY will check on how the generator
will be tied in for use. CF may need to talk to the electrical engineer.
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JF wants to design for when electricity is cheaper than oil.
RN reminded us that the cost of maintenance must be looked at with the GSHP.
TY said that the next meeting would be within a month or so. He wants to have the basic
design elements identified.
F. Public Comments
None
G. Staff Comments
KS wants to see the written specifications at 65% complete. JYL will provide this.
WK reminded Board that the next stage approval process needs to be done in the
proper order.
1. ARB
2. KIBSD
3. Assembly
WK told Board that the CIP list from the Assembly to the Governor listed the VocEd & PE
spaces remodel as number 2 priority at $15 million.
WK reminded all that the Board needs to act as a body. An individual communicating
directly with the Architect is inappropriate. Ken Smith is responsible for directing the
architect.
KS reminded TY that we want to see design issues tracked in design tracker.
KS asked if the money for the VocEd space added to the project or is it intended to be
part of the community share. 1F said it's intended to be the community share and that
the overall budget of $80,800,000 will not change.
KS said that he sees the GSHP as a policy decision that needs to be addressed by the
assembly. It was not part of the original project.
H. Board Member Comments
JF said that the Legislature has changed the formula for VocEd students and he's hoping
that they will change the formula for space also.
Would like to have a pre- meeting (work session) with A/E attending telephonically to
review /submit comments prior to the regular meeting. Thought was to schedule this a
week prior to regular meeting.
ARB minutes 110919 - KHS Addition & Renovation Schematic Design Review Page 3
I. Adjournment
FRIEND MOVED TO ADJOURN THE MEETING
MOTION PASSED UNANIMOUSLY
MEETING ADJOURNED AT 8:25 PM
Respectfully submitted:
` Date:
//
Je` sic: Wolfe, Projects Asssant
KIB Engineering /Facilities Dept.
' ' I /
►__ ' Date: /260
Gregg Hac ; , hair
Architectural ngineering Review Board
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