09/14/2010 Regular Meeting Architectural Review Board Meeting
Regular Meeting — 14 September 2010 — 5:30 pm ,1 r -
Ir I•
Minutes , Nov 1 0 2011
.
A. Call to Order i.Ji • � 31--HCE
Chair HACKER called the meeting to order at 5:30 p.m.
B. Roll Call
Board Members present were Peter Malley (PM), Brent Watkins BW, Ray
Nordgulen (RN), Cliff Ford (CF), Scott Bonney (SB) Jerrol Friend (JF), and Gregg
Hacker (GH). Borough staff present was E/F Director Woody Koning (WK),
Project Manager Ken Smith (KS), and Projects Assistant Jessica Wolfe (JW).
A QUORUM WAS ESTABLISHED.
C. Approval of Agenda
WOLFE requested to amend the agenda to move item F. Staff comments to
precede item E. Selection of top presenters and to change the number of
presenters from three to four.
WATKINS moved to amend agenda.
VOICE VOTE CARRIED UNANIMOUSLY.
D. Approval of Minutes from 7/20/10 & 9/7/10 meetings.
FRIEND moved to approve minutes as written.
ROLL CALL VOTE CARRIED: MALLEY, WATKINS, NORDGULEN, FORD,
FRIEND, HACKER with one abstention: BONNEY
E. Staff Comments
WK started a discussion of types of questions to be asked of the presenters.
• "Chasing" LEED may not be in KIB best interests. Speak to pros /cons of
seeking LEED certification for this project.
• BIM very important. How much BIM experience does the firm really have.
• Quality Assurance program very important.
• Controlling costs important. What will they do to ascertain existing conditions.
• Describe the weaknesses of the design team. Everyone has weaknesses.
ARB Minutes 100914 ARB Rate A_E presentation questions.docx
Page 1 of 3
• Describe use of technology /intemet for information flow.
• Describe how firm will help KIB get an agreement with DEED based on the
educational needs in the draft ed spec at the maximum possible
reimbursement rate.
Discussion of who would formulate the questions for Board comment. It was decided
that WK would do this. JW will distribute to Board for comment before presentations.
GH reminded all that the last chance to change /add to questions was with the first
presenter in order to be asking the same questions of all firms.
Discussion of Ed Spec, Project Agreement, Cost and timelines. WK met with KIB
lobbyist last week. He anticipates that lobbyist will have a discussion with DEED
Sam Kito within the next two weeks. The next step towards finalizing the project
agreement should be clear after this meeting.
JW reported that three of the four presenters had conflicts with the Oct. 4 & 5 dates
for presentations. KS said that he felt the dates should be changed to try to
accommodate the firms. He felt that we should try to see as much of each team as
possible during the presentations.
FRIEND moved to change the presentation dates from Oct. 4 & 5 to Oct. 25 & 26.
ROLL CALL VOTE WAS UNANIMOUS
WK asked JW to contact Barry Altenoff and invite his architectural class to the
presentations. It was suggested that JW try to reserve a choral pod for the
presentations.
F. Public Comments
None
G. Board Member Comments
JF thanked Staff for all the hard work. He appreciated that WK is working through the
process of getting the DEED project agreement/Ed Specs approved and providing
explanations of how the process is working.
H. Adjournment
WATKINS moved to adjourn the meeting.
VOICE VOTE on motion was unanimous.
The meeting was adjourned at 6:52 p.m.
ARB Minutes 100914 ARB Rate A_E presentation questions.docx
Page 2 of 3
Respectfully submitted:
i A i lj{� Date: 9 ��/l� / 1
Jessic Wolfe, Projects §istant
KIB ngineerin. aciliti Depa ment
7l /
��-o Date: 9 A Z AO/ 1
Gregg Hacker, ' Ija
Architectural /Engindbring Review Board
ARB Minutes 100914 ARB Rate A_E presentation questions.docx
Page 3 of 3