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09/20/2011 Regular Meeting D) j I, OCT 1 3 ZCJj � KODIAK ISLAND BOROUGH • _ PROJECT ADVISORY COMMITTEE BOROUGH OFF!CE MINUTES September 20, 2011 Work Session 6:30 p.m. in the Kodiak Fisheries Research Center Conference Room CALL TO ORDER CHAIR VINBERG called to order the September 20, 2011 Project Advisory Committee Work Session at 6:35 p.m. in the Kodiak Fisheries Research Center conference room. ROLL CALL Requested to be excused was Janet Buckingham and Ted Panamarioff. Committee members present were Alan Torres, Andy Schroeder, Sonny Vinberg, Casey Janz, Dan Rohrer, Luke Smith, Mark Anderson, and Olver Holm. Ex- officio members present were Beth Davis and Louise Stutes. Excused were Janet Buckingham and Ted Panamarioff. A quorum was established. Community Development Department staff present was Duane Dvorak and Sheila Smith. The consultants are teleconferencing. COMMITTEE MEMBER TORRES MOVED to excuse Janet Buckingham and Ted Panamarioff. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA COMMITTEE MEMBER TORRES MOVED to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY MINUTES OF PREVIOUS MEETINGS COMMITTEE MEMBER JANZ MOVED to approve the August 30, 2011 and September 12, 2011 minutes. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY COMMITTEE MEMBER TORRES requested to be excused at 7:50 p.m. AUDIENCE COMMENTS AND APPEARANCE REQUESTS There were none. OLD BUSINESS A) Review of the Draft Code Revisions During discussion the committee relayed any revisions to staff and the consultants. COMMITTEE MEMBER ROHRER expressed concern regarding the overlays; who's going to make the decision of what parcels are applied these ONU and ORP overlays, and what are the long term impacts of that. PAC Minutes Page 1 of 3 9/20/2011 COMMITTEE MEMBER STUTES expressed concern regarding not having definitions for the draft code. NEW BUSINESS There were none. COMMUNICATIONS There were none. COMMITTEE MEMBER TORRES excused himself from the work session at 7:50 p.m. REPORTS The next PAC meetings are scheduled for October 4, 2011 and October 18, 2011 at 6:30 p.m. in the KIB Conference Room. Dvorak stated if the process strings out into October there will be an impact on the budget. When the consultants showed the timeline at the last meeting they were projecting a joint P &Z /Assembly meeting the first week of November. If we push the process into October we're not going to be able to commit to that and that was thought to be the kick off for the more public process in unveiling the draft. The consultants have proposed rather than having a series of two hour meetings perhaps having a couple back to back four hour work sessions and having the consultants on the conference call or having Chris Beck come to facilitate the meeting or maybe a Saturday have an eight hour work session. They did an analysis and it looks like we're only 25% through the review. It's been good conversation but at some point we've gotten off track. Part of the purpose of the PAC is to review this draft initially but also to be champions of the process and to be mentors to the public for the long haul and seeing this through to the end. If we could schedule a more intensive session then we can keep it on track. If we lose the window of opportunity in November then the public process is going to get pushed back beyond the holidays and into January or February. The original timeline called for this project to come to fruition sometime in the spring and presumably to be done with this project by no later than the end of the fiscal year. Dvorak stated he thinks when the commission selected these consultants they are the only ones who had proposed an 18 month timeline. The only way we're going to stick to the timeline and not incur an impact to the budget at this point is to try to accelerate the process. Discussion of having a work session on Saturday or some 4 hour work sessions on a week night. Not all members are available for Saturday work sessions. COMMITTEE MEMBER JANZ MOVED that the PAC Committee recommend 2 four hour meetings, hopefully back to back, perhaps a Monday and Tuesday night in as near in the future as possible. Dvorak stated we will try for October 3 and 4th at 5 p.m. and we will provide something for dinner. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY COMMITTEE MEMBER ANDERSON MOVED that if we need additional time then October 11th & 12th will be our next meetings. PAC Minutes Page 2 of 3 9/20/2011 VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AUDIENCE COMMENTS There were none. COMMITTEE MEMBER'S COMMENTS There were none. ADJOURNMENT COMMITTEE MEMBER SCHROEDER MOVED to adjourn CHAIR VINBERG adjourned the work session at 8:50 p.m. KODIAK ISLAND BOROUGH PRA /ADVISO'Y C/O,M ITTEE By: Ark/A114 Sonny V nberg, Chair ATTEST ��� By: _'121�LY �IfYI f YSA J Sheila Smith, Secretary Community Development Dept. APPROVED: October 11, 2011 PAC Minutes Page 3 of 3 9/20/2011