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04/06/2011 Regular Meeting SOLID WASTE ADVISORY BOAR REGULAR MEETING MINUTE �U %�� IS April 6,2011 @5:15 PM ! I Borough Conference Room IL II APR 2 9 2011 y% Rnph t{ . S OFFICE r IC._ r Call to Order Chair Szabo called to order the Regular Meeting of the SWAB at 5:18pm on April 6, 2011 at KIB Conference Room. Roll Call M. Barber conducted a roll call, present were C. Harrington, M. Owen, Chair Szabo, D. Tracy, D. Turner. Not present was S. West. A quorum was established. Board Members Present Not Present Excused Harrington, Cindy ✓ Owen, Marion ✓ Szabo, Nick ✓ Tracy, Donn ✓ Turner, Darlene ✓ West, Sandra ✓ Also in attendance were: Mary Barber, Kodiak Island Borough, Dave Kaplan, Assembly Representative, Rick Vahl, Alaska Waste, Ken Reinke, Threshold Services, Paul Alcantar, Louise Stutes, and Nick Troxell, Nick's Auto Wrecking Salvage & Metal Recycling. Reading of Mission Statement To assist and advise the Borough Assembly in identifying solutions to solid waste management by collecting and reporting varied viewpoints, sponsoring public outreach, and developing specific projects with a focus on waste reduction, reuse and recycling. Approval of Agenda It was MOVED, D. Turner and seconded to Approve the Agenda. Motion CARRIED by a unanimous voice vote. N: \EF \Solid Waste \Solid Waste Advisory Board \FY2011 \Minutes \110406 Draft Minutes.Doc Approval of Previous Minutes — March 9, 2011 It was MOVED, D. Turner and seconded to Approve the Minutes of March 9, 2011. Motion CARRIED by a unanimous voice vote. Visitor Comments N. Troxell asked if W. Koning would give a run down on the upcoming recycling contract. Reports a. Staff W. Koning introduced Paul Alcantar, Borough Solid Waste Manager /Environmental Specialist candidate from S. Carolina. W. Koning told the Board the Borough was beginning to ramp up for the Community Clean Up and asked D. Tracy, R. Vahl, and K. Reinke for input on the Chamber Cleanup Committee meeting. D. Tracy said he wasn't able to attend because he was out of town. K. Reinke, Threshold Services said not much had changed from previous years. R. Vahl said it looked like they may have more participation for information when the public arrived at the High School, so they were talking about having booths and pamphlets for different things like hazard material, recycling, and trash guidelines. He stated the Soil and Water Conservation group had some funding for education and outreach on hazardous waste material, so he thought they were going to try to put something together for the event. W. Koning told the Board the major role of the Borough is providing household hazardous waste collections and any residentially generated household hazardous waste, such as paint thinners, etc. can be taken to the High School parking lot for collection at no charge. He stated throughout the year residents can take these items to the landfill for no charge as well and the Borough stores them until Spring Clean Up day, when they are given to the HHW Contractor who ships them off island. He said any business can "tag on" to the Borough's contracted rates during Spring Clean Up by contacting Clean Harbors (contracting agency) two weeks prior to the event. He told the Board about transfer sites discussion with the Assembly, Lateral Expansion, Public Hearing to be held April 7ch in the Assembly Chambers at 7:30pm re: expansion of roll cart service, and the Recycling contract. Old Business a. Bylaws for SWAB (Revised by Clerk) Chair Szabo told the Board the Borough Clerk made changes to the bylaws they adopted at the last meeting and resubmitted them to the Board for review. It was MOVED, C. Harrington and seconded to accept the bylaws as presented. C. Harrington asked if orientation for new staff N: \EF \Solid Waste \Solid Waste Advisory Board \FY2011 \Minutes \110406 Draft Minutes.Doc members was added. M. Barber said it was overlooked and was not added. Motion CARRIED by an affirmative voice vote. Article IX Italic section: Meetings shall adjourn after 2 hours unless the time is extended by a majority of the members, and Change Article VIII from CONFLICT OF INTEREST to ATTENDANCE and it should read as; No member of the board may absent themselves from any regular or special meeting of the board except for good cause. In order to have an absence excused, a board member who is unable to attend a meeting shall advise the Engineering and Facilities Department or the Board Chair of the intended absence and the reason for that absence. During the course of the meeting from which the member is absent, the chair shall cause the record to reflect the absence of the member, the reason for the absence, and whether the absence is excused by the board. KIBC 2.100.070 Other than by expiration of the member's term, the Assembly shall declare a seat vacant when a member misses three consecutively held regular meetings and is not excused; or misses one -half of the meetings held in any year of his /her term in office, each year between January 1 and December 31 Renumber Article VIII-Conflict of Interest to Article IX and so forth. Add: Article XII — Amendments A. Procedure 1. By -law amendments may be proposed in writing by any board member or staff at a regular meeting. 2. Approval of the proposed amendment requires an affirmative vote of the board at a meeting subsequent to the introduction of the amendment. B. Approval 1. No amendment shall be effective until approved by the Assembly. b. Corrugated Cardboard Committee Direction Chair Szabo asked M. Owen where the committee was with moving forward. M. Owen said they were on hold at the moment. She stated D. Tracy volunteered to help. R. Vahl told the Board where Alaska Waste had cardboard dumpsters around town. D. Turner suggested putting signs on dumpsters to recycle cardboard. N. Szabo suggested utilizing the resources of the Chamber of Commerce to get the word out to Chamber members to focus on recycling cardboard. C. Harrington suggested PSA's to include information about cardboard. Chair Szabo asked M. Owen to write up a PSA for the Spring Clean Up. N: \EF \Solid Waste \Solid Waste Advisory Board \FY2011 \Minutes \110406 Draft Minutes.Doc New Business a. Signs No Action. b. Discussion Item: Strategic Plan C. Harrington suggested the Board get together and come up with a strategic plan that they could work from. She felt it would benefit both new and old members by giving them clear direction. Chair Szabo asked C. Harrington if she could describe what would be in their strategic plan. C. Harrington suggested identifying goals and the objectives within those goals and then setting some timelines for moving forward. M. Owen asked if the plan would be pliable. C. Harrington stated the plan should be something that is reviewed on a regular basis. Chair Szabo appointed C. Harrington as Chair of the Strategic Plan Committee with D. Tracy, M. Owen, and D. Turner and asked that she work up a rough outline and bring it back before the Board for further discussion. c. Discussion Item: SWAB's Stance on Collection Centers for Pay As You Throw D. Turner stated since the Board is tasked with doing outreach to the community it may be beneficial for the Borough to become an advocate for collection centers and the pay as you throw program and to start educating the community on the benefits of these programs. There was discussion and points made were; site locations, cost, diversion amounts, expanded curbside service, convenience, and recycling. Visitor Comments R. Vahl gave kudos to N. Troxell and K. Reinke regarding some articles he had requested from them to be published in the Kodiak Shopper's next addition, which would be tailored for Earth Day, April 22 "d . There will be a coloring contest for people of all ages and Alaska Waste will be giving away cash to the winners. K. Reinke told the Board that when the word gets out to the public about recycling more people would be likely to do it. He recommended more outreach. Board Comments D. Turner told the Board that if they were to go on Ebay to buy beach glass it would cost $70.00 a pound. She stated glass could be recycled and used in concrete and asphalt, and it's a stronger more resilient agent. She felt the public could load up dumpsters with glass and give it away to contractors. N: \EF \Solid Waste \Solid Waste Advisory Board \FY2011 \Minutes \110406 Draft Minutes.Doc D. Tracy thanked K. Reinke, R. Vahl, W. Koning, M. Barber, D. Kaplan, and L. Stutes for coming to the meeting and he appreciated them taking the time to show up and participate. M. Owen welcomed P. Alcantar to the meeting. She asked if a letter was written in support of J. Maker the new Enforcement Officer at the Borough. She felt the letter needed to be written by Chair Szabo. She stated there had been a lot of talk about recycling in general, which was the most expensive form of waste reduction. She thought that by filling the new position she would like to see as a community; outreach efforts. On the part of the Borough and the Assembly and everybody involved to work on the waste reduction and the reuse and rethinking, because recycling is sexy but the other two actually do more to divert cost effectively from the Landfill then recycling did. C. Harrington said she appreciated the opportunity to increase the coordination between the Assembly and the SWAB and their partners in the room, because she believes that only by being proactive by increasing communication and sharing information and coming together in a timely way can they change things from being reactive; which was unfortunately the way they had been moving with this for the last year or more, to being proactive. She stated she appreciated the partnership and positive spin. W. Koning told the Board that the diversion rate the Borough was working off wasn't perfect because before the new contract with Alaska Waste commercial and residential waste wasn't separated when taken into the Landfill so the Borough was only able to measure everything that could possibly go into the landfill but didn't; and instead got shipped off island versus all of the above that went into the landfill. With the new contract these are separated and with the figures the Borough would be able to get from Alaska Waste on the pounds per household taken to the Landfill the diversion rates would be more accurately calculated and that would be- the realization he would probably take to the Assembly for inclusion in their strategic plan goals. Meeting Schedule The next regular meeting was scheduled for Wednesday, April 27, 2011 at 5:15pm. Adjourn There being no further business before the Board the meeting was adjourned at 7:05pm. N: \EF \Solid Waste \Solid Waste Advisory Board \FY2011 \Minutes \110406 Draft Minutes.Doc SUBMITTED BY: Ale. A • _ : . ti ON::b - Date: (?.. Z ( I 1 MaryJ. B. be��Secretary 1 KIB Engin yin• Facilities Department APPROVED BY: / ,. / . «�� Date: � / // Ni ,, 'zabo, Chair Solid Waste Advisory Board N: \EF \Solid Waste \Solid Waste Advisory Board \FY2011 \Minutes \110406 Draft Minutes.Doc