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02/02/2011 Regular Meeting SOLID WASTE ADVISORY BOARD REGULAR MEETING MINUTES February 2, 2011 @ 5:15 PM Borough Conference Room Call to Order Chair Szabo called to order the Regular Meeting of the SWAB at 5:17pm on February 2, 2011 at KIB Conference Room. Roll Call M. Barber conducted a roll call and a quorum was established. The following persons were present: Board Members Present Not Present Excused Harrington, Cindy ✓ Martin, Turk ✓ Owen, Marion ✓ Szabo, Nick ✓ Tracy, Donn ✓ 5:23pm Turner, Darlene ✓ West, Sandra Ni 5:20pm Also in attendance were: Mary Barber, Kodiak Island Borough, David George, USCG, Rick Vahl, Alaska Waste and Ken Reinke, Threshold. Reading of Mission Statement To assist and advise the Borough Assembly in identifying solutions to solid waste management by collecting and reporting varied viewpoints, sponsoring public outreach, and developing specific projects with a focus on waste reduction, reuse and recycling. Approval of Agenda It was MOVED, D. Turner and seconded to Approve the Agenda. Motion CARRIED by a unanimous voice vote. Approval of Previous Minutes — November 10, 2010 It was MOVED, M. Owen and seconded to Approve the Minutes of November 10, 2010. Motion CARRIED by a unanimous voice vote. N: \EF \Solid Waste \Solid Waste Advisory Board \FY2011 \Minutes \Minutes 02 Feb 11 Draft.Doc Visitor Comments None Reports None Old Business a. Discussion Item: Bylaws for SWAB Chair Szabo said M. Owen suggested the Board discuss the adoption of bylaws for the Solid Waste Advisory Board. He told the Board they would discuss and make suggestions at that meeting and if decision was to proceed they would vote at the next meeting and forward them to the Borough Assembly for adoption. M. Owen and C. Harrington gave some background on absentee and teleconference issues that had come up. There was discussion and changes made were to Article IX Italic section: Meetings shall adjourn after 2 hours unless the time is extended by a majority of the members. Change Article VIII from CONFLICT OF INTEREST to ATTENDANCE and it should read as; No member of the board may absent themselves from any regular or special meeting of the board except for good cause. In order to have an absence excused, a board member who is unable to attend a meeting shall advise the Engineering and Facilities Department or the board chair of the intended absence and the reason for that absence. During the course of the meeting from which the member is absent, the chair shall cause the record to reflect the absence of the member, the reason for the absence, and whether the absence is excused by the board. The Assembly shall declare a seat vacant per KIBC 2.100.070 with the exception of the following where a board member's seat shall be automatically vacated if: 1. The member misses three consecutively held regular meeting and is not excused; or 2. Misses one -half of the meetings held in any year or his/ her term in office, each year between January ft and December 31 Renumber Article VIII- Conflict of Interest to Article IX and so forth. New Business a. Election of Officers Chair Szabo opened the floor for Chair nominations. It was MOVED, D. Tracy and seconded to elect Nick Szabo as Chair of the SWAB. Chair Szabo opened the floor for Vice Chair nominations. N: \EF \Solid Waste \Solid Waste Advisory Board \FY2011 \Minutes \Minutes 02 Feb 11 Draft.Doc It was MOVED, D. Turner to nominate M. Owen to which M. Owen declined. It was MOVED, M. Owen and seconded to nominate S. West as Vice Chair. It was MOVED, T. Martin and seconded to nominate D. Tracy as Vice Chair. A ballot vote was conducted and S. West was elected Vice Chair by a 4 to 3 vote. b. Start Campaign on Corrugated Cardboard Recycling Chair Szabo stated W. Koning had said there was money in the budget for advertising and opened the floor for discussion. There was discussion and different ideas suggested. It was decided that M. Owen, S. West and D. Turner would head up a committee on corrugated cardboard. Chair Szabo passed around a diversion rate table that W. Koning had put together and asked M. Barber to make copies for the Board or email it to them the following day. Visitor Comments R. Vahl told the Board the Chamber was putting a committee together for Spring Clean Up that Ken Reinke and he had committed to. D. Tracy volunteered to contact the Chamber to get on that committee. R. Vahl said he was putting together a brochure for recycling and was trying to figure out how to get people to rethink the waste stream. He mentioned a booklet that W. Koning gave him from the candidate for the Environmental Specialist position. He said he would be in Anchorage the following week redesigning their website. K. Reinke arrived as the meeting was being adjourned. He told the Board he was at another Board meeting that he had to attend and apologized for being late, but wanted to know if the Board had any questions for him. Chair Szabo opened visitor comments for him. He stated he sent some information to the Board about who was and wasn't recycling. C. Harrington told K. Reinke that the Board was walking away from the meeting with three action items. D. Turner told him the items were: SWAB By -laws, Campaign for corrugated cardboard and established a committee, and meet with the Assembly. K. Reinke told the Board that Threshold was starting an outreach program. He stated if Threshold started receiving a lot of cardboard they would be capable of doubling what they were doing. He said there was no incentive for businesses to recycle cardboard. He told the Board that Threshold didn't want to pick up from canneries because it wasn't cost effective. Board Comments S. West — None T. Martin stated he liked the idea of the corrugated cardboard committee and focusing on one project, but suggested the Board educate the residents as well as commercial on how to N: \EF \Solid Waste \Solid Waste Advisory Board \FY2011 \Minutes \Minutes 02 Feb 11 Draft.Doc recycle; maybe just corrugated and start with one topic. Start with the kids by getting them involved. C. Harrington recommended orientation for new Board members. She stated she was walking away with one action item, which was to complete the survey and intentionally chose not to be part of the sub - committee at this point, but she wanted to leave the meeting with something to do and wanted to know that as a Board they had more things to do. She told the Board she would come to the next meeting with some more ideas about how they could fulfill their mission and share some more ideas. M. Owen said that an item N. Javier had brought up was that it would really help if the Board had regularly scheduled meetings and in doing so they would be able to poll everybody to see if they could be there. She told the Board that she had met with Richard Harris, Publisher of the Daily Mirror and she proposed a new column called "Polishing the Rock ". She said she spoke to W. Koning and was told there were funds to cover ads. She told the Board the article would run once a week and topics covered would be anything pertaining to solid waste. D. Kaplan told the Board he was happy to be the liaison for the Assembly. He said he would always be open for suggestions and if the Board needed him to be a conduit back to his colleagues by all means give him a call any time. He stated he would try to attend as many of the SWAB meetings as he could. D. George — None D. Tracy said he wanted to expand a little on the topic C. Harrington brought up of an action plan; he thought it was a really good idea to have a committee come up with action items, brainstorming sessions during meetings are good but given the fact that the Borough Assembly had refined the scope of the Board's role to primarily outreach and education, it was a good idea to come up with a strategic plan or action plan to try and achieve that mission. He stated that based on the information he'd seen and heard at the meetings the last several months he felt the Board needed to develop an effective education and outreach program for recycling, because he wasn't convinced the diversion goals in the solid waste management plan were going to be achieved any other way. He said looking at the data the Borough had provided so far and listening to comments at the meetings there seem to be competing interests the way the contract was structured currently. He stated on one hand the Borough wanted diversion and on the other hand they lost revenue with diversion and Alaska Waste being a business; which he understood, but encouraging customers to select larger curbside containers was not encouraging increased diversion and so he felt the only way it would happen was if they could effectively engage the community to start recycling more; otherwise he was skeptical that the diversion goals in the solid waste management plan would be achieved. N: \EF \Solid Waste \Solid Waste Advisory Board \FY2011 \Minutes \Minutes 02 Feb 11 Draft.Doc D. Turner asked if the Board had notebooks for their meetings. She stated she was one of those people that liked to have for each Board & Commission she was on; the mission statement, goals and objectives, strategic plan, the whole thing right out in front of her so she could be responsive to the needs of the Borough Assembly and meet SWAB's goals and objectives by being organized and wanted to know if the Borough supplied a notebook to the Board. Chair Szabo asked M. Barber to put a notebook together for D. Turner. She thanked the Board for inviting her to be part of SWAB. She said she was appreciative of that. She stated she was passionate about recycling and not filling up the landfill, but they had been working on that since she was on the Borough Assembly back in 2002. Chair Szabo - None Meeting Schedule The next regular meeting was scheduled for Wednesday, March 9, 2011 at 5:15pm. Adjourn There being no further business before the Board the meeting was adjourned at 7:00pm. SUBMITTED BY: 4 _4-1 Pk- , Date: ( g I Mary J. Barb- -cretary ( KIB Engineer . ilities Department APPROVED BY: i Date: 9 Jj Vg...67// k Szabo, Chair Solid Waste Advisory Board N: \EF \Solid Waste \Solid Waste Advisory Board \FY2011 \Minutes \Minutes 02 Feb 11 Draft.Doc